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03.09.20
AGENDA City Council Monday, March 9, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:00 PM Administration & Public Works begins at 6:00pm Planning & Development begins at 6:45pm City Council convenes at the conclusion of Planning & Development Page (I) ROLL CALL - BEGIN WITH ALDERMAN REVELLE (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Proclamation: Marybeth Schroeder Day Proclamation: Creative Arts Therapy Day - March 20, 2020 (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK Page 1 of 620 (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 2390 Orrington Avenue to Construct a Single-Family House with Attached 2-Car Garage The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. For Action Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 2390 Orrington Avenue 15 - 185 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular Meeting of the February 24, 2020 City Council The City Clerk recommends City Council approval of the minutes of the regular meeting of the February 24, 2020 City Council. For Action Draft City Council Minutes - February 24, 2020 186 - 201 Page 2 of 620 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RAINEY A1. Approval of the City of Evanston Payroll and Bills Staff recommends City Council approval of the City of Evanston Payroll for the period of February 3, 2020, through February 16, 2020, in the amount of $3,169,047.42 and Bills List for March 10, 2020, in the amount of $2,967,962.24. For Action Approval of the City of Evanston Payroll and Bills and Credit Card Activity 202 - 225 A2. Approval of 2020 Special Events Staff recommends approval of the 2020 special events contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes 5 new events: Pride Parade, Pride Fest, Juneteenth Parade, 3v3 Live Soccer Tournament, and Suffrage Rally. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co - sponsored events. For Action Approval of 2020 Special Events 226 - 258 Page 3 of 620 A3. Approval of the Purchase of Five (5) Vehicles for Public Works Agency and Fleet & Facilities Division Staff recommends City Council approval for the purchase of five (5) vehicles/pieces of equipment for the Public Works Agency and Facilities & Fleet Management operations. The following replacement vehicles will be purchased as Single Source Purchases from Sourcewell and NWMC SPC joint purchasing cooperative contracts: one (1) 2020 International HV607 with Aerial Body from Versalift (7601 Imperial Drive, Waco, TX 76712-6608) in the amount of $208,525.00; one (1) 2020 Ford F-450 with Dump Body and Snow Plow from Currie Commercial Center (10125 W Laraway, Frankfort, IL 60423) in the amount of $91,709.00; one (1) Ford F-250 Pickup with Lift Gate and Snow Plow from Currie Commercial (10125 W Laraway, Frankfort, IL 60423) in the amount of $50,901.00; and one (1) Vactor 2100i from Standard Equipment Company (2033 W Walnut Street, Chicago, IL 60612) in the amount of $418,330.57. In addition, staff recommends a Sole Source purchase of one (1) Nifty SP64 Hybrid Diesel Electric Lift from Lift Works (600 Industrial Drive, St. Charles, IL 60174) in the amount of $99,700.00. Funding for the purchase of the Vactor 2100i and Crane Carrier in the amount of $418,330.57 will come from the Sewer Fund - Automotive Equipment (Account 515.40.4530.65550), with a FY budget and YTD balance of $540,000.00. All remaining vehicles, totaling $450,835.00, will be from the Equipment Replacement - Automotive Equipment Fund (Account 601.19.7780.65550), with a FY budget of $2,000,000. An additional $25,000 will be funded from the Crown Fund (Account 416.40.4160.65515-616017) to put toward the lift that will be utilized at the new Robert Crown Center. For Action Approval of the Purchase of Five (5) Vehicles for Public Works Agency and Fleet & Facilities Division 259 - 304 Page 4 of 620 A4. Contract Award with Davis Bancorp for Armored Car Services Staff recommends City Council authorize the City Manager to execute a contract with Davis Bancorp (P.O. Box 1690, Barrington, IL 60011-1690) for Armored Car Services (RFP 20-01). The contract will be for three (3) years with two (2) additional one (1) year options to renew. The breakdown of costs per year, inclusive of nine (9) center/office pick-ups and one (1) garage pick-up for all on-street coins, is as follows: $68,960 (a year) for years 1-3; $71,040 for year 4; and $73,884 for year 5. Funding will be from City Manager’s Office, Revenue & Collections Armored Car Services Fund (Account 100.15.1560.62431) as follows: $20,960 for years 1-3, $21,600 for year 4, and $22,464 for year 5. Funding will also be from the Parking System Management Armored Car Services Fund (Account 505.19.7005.62431) in the following amounts: $48,000 for years 1-3, $49,440 for year 4, and $51,420 for year 5. For Action Contract Award with Davis Bancorp for Armored Car Services 305 - 309 A5. Contract Award with Elevate Energy for the Municipal Zero Emissions Strategy (RFP 19-67) Staff recommends that City Council authorize the City Manager to execute an agreement with Elevate Ene rgy (322 S Green St #300, Chicago, IL 60607) to develop a comprehensive zero emissions municipal operations strategy (RFP 19-67) in the amount of $64,912.50. This project will be funded from the City's Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4119.62145-120004), which has an FY 2020 Budget and a YTD balance of $50,000. The remaining funds, $14,912.50 will come from the 2020 Good Neighbor Fund (Account 415.40.4219.65515-520006). For Action Contract Award with Elevate Energy for the Municipal Zero Emissions Strategy (RFP 19-67) 310 - 313 Page 5 of 620 A6. Contract Award with Patrick Engineering, Inc. for Main Street Improvements Project Phase II Design (RFQ 18-28) Staff recommends that City Council authorize the City Manager to execute a contract with Patrick Engineering, Inc. (55 East Monroe Street, Suite 3450, Chicago IL 60603) in the amount of $475,530to provide engineering design services for the Main Street Improvements Project between Maple Avenue and Hinman Avenue. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.62145 – 418006) in the amount of $20,000 and from the Chicago-Main TIF Fund (Account 345.99.3400.65515 – 418006) in the amount of $455,530. A detailed breakdown of the funding is included in the memo below. For Action Contract Award with Patrick Engineering, Inc. for Main Street Improvements Project Phase II Design (RFQ 18-28) 314 - 317 A7. Contract Award to Interra, Inc. for FY 2020 Material Testing Services (RFP 20-10) Staff recommends City Council authorize the City Manager to execute an agreement for Material Testing Services (RFP 20-10) for various capital infrastructure improvement projects with Interra , Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) in the amount of $150,000. This agreement is for a term of one year with two additional one year options to renew. Funding will be provided from the budgets for individual capital projects but will not exceed $150,000 for the initial 12- month contract term. For Action Contract Award to Interra, Inc. for FY 2020 Material Testing Services (RFP 20-10) 318 - 321 A8. Contract Award with Burns & McDonnell Engineering Company, Inc for FY 2020 - 2024 Engineering Services to Prepare the Valuation of the Water Works Properties (RFP 19-50) Staff recommends City Council authorize the City Manager to execute a five-year agreement for the Valuation of the Evanston Water Works Properties (RFP 19-50) with Burns & McDonnell (9400 Ward Parkway, Kansas City, MO) in the amount of $163,810. Funding will be provided from the Water Fund, Account 510.40.4200.62180. This account has a FY 2020 Budget allocation of $250,000. This account has a year to date balance of $166,770. For Action Contract Award with Burns & McDonnell Engineering Company, Inc for FY 2020 - 2024 Engineering Services for the Valuation of the Water Works Properties 322 - 325 Page 6 of 620 A9. Contract Award with Great Lakes Plumbing and Heating Company for HVAC Equipment Replacement at the Police/Fire Headquarters, Fire Station #3 and the Levy Senior Center (Bid 20-04) Staff recommends City Council authorize the City Manager to execute an agreement with Great Lakes Plumbing and Heating Company for HVAC equipment replacement at the Police/Fire Headquarters, Fire Station #3 and at the Levy Senior Center in the amount of $692,500. Funding will be provided by the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $692,500. For Action Contract Award with Great Lakes Plumbing and Heating Company for HVAC Equipment Replacement 326 - 330 A10. Request for Funding for the 2020 Great Merchants Grant Program (RFP 20-02) Economic Development staff recommends approval to provide financial assistance through the Great Merchants Grant Program, totaling $64,632.08, to the following Evanston business districts and affinity groups: Central Street Business Association - $5,312; Howard Street Business Association - $10,000; West Village Business Association - $5,811; West End Business Association - $8,350; Hill Arts Business District - $7,812.76; Central Evanston Business Association - $10,000; Maple Foster Business District - $9,590.32; Noyes Business District - $5,256; and Black Business Consortium Evanston North Shore - $2,500. Economic Development staff also recommends approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) in the amount of $57,069 to deliver landscaping services to the business districts. Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The approved 2020 Fiscal Year Budget allocated $150,000 to this account, to date there is $150,000 in this account. For Action Request for Funding for the Evanston 2020 Great Merchants Grant Program 331 - 409 Page 7 of 620 A11. Resolution 23-R-20, Authorizing the City Manager to enter into Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process Staff recommends City Council adoption of Resolution 23-R-20, authorizing the City Manager to enter into contracts to design and reconstruct the Fleetwood-Jourdain gym floor without utilizing a public bidding process so that it will be ready by September 2020. The design contract shall not exceed $35,000 and the construction contract shall not exceed $260,000. Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 – 619024), which has an FY 2020 balance of $250,000, and a YTD balance of $250,000. For Action Resolution 23-R-20, Authorizing the City Manager to Enter into Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym Floor 410 - 423 A12. Resolution 24-R-20, Authorizing the City Manager to Execute a Six - Month Extension to the City’s Electric Service Agreement with Dynegy Energy Services Staff recommends City Council adoption of Resolution 24-R-20, authorizing the City Manager to execute a six -month extension to the City’s Electric Service Agreement with Dynegy Energy Services. The extension is for the City's Electricity Supply Agreement (RFP 16 -44) with Dynegy Energy Services (1500 Eastport Plaza Drive Collinsville, IL 62234). The 6-month extension will extend the contract from June 2020 to December 2020. Funding is provided by individual departments through various annual budgets. For Action Resolution 24-R-20, Authorizing the City Manager to Execute a Six- Month Extension to the City’s Electric Service Agreement with Dynegy Energy Services 424 - 455 Page 8 of 620 A13. Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 20-O-20, amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” regarding stopping, standing or parking a vehicle tha t blocks part or all of a bicycle lane. A fee of $75 was initially recommended due to high safety concerns, but the motion to receive a second on the Ordinance failed at the February 10, 2020 City Council meeting. Staff now requests Council consider a $55 fee, which is the same amount currently being assessed under Section 10-4-2 "Obstructing Traffic". For Introduction Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” 456 - 459 A14. Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected Staff recommends adoption of Ordinance 26-O-20, Amending Title 7, Chapter 3 Sidewalks; Sidewalk Construction of the City Code to require public sidewalks be installed where none exist or to require the replacement of substandard sidewalk squares where sidewalks exist whenever new construction is erected. For Introduction Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected 460 - 465 A15. Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” Staff recommends City Council adoption of Ordinance 27-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Title 10, Chapter 11, Section 18 (Residents Parking Only Districts) of the City Code, combining Residential Parking District H with District 6. For Introduction Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts 466 - 471 Page 9 of 620 A16. Ordinance 36-O-20, Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revement along the Lakefront Staff recommends City Council adoption of Ordinance 36-O-20 Amending City Code Subsections 7-10-3, "General Regulations," and 7- 11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revetment along the Lakefront. Funding for placing signage along the lakefront will come from the General Fund (Account 100.40.4520.65070), which has an FY 2020 budget of $68,000 and a YTD balance of $58,762. For Introduction Ordinance 36-O-20, Amending City Code Subsections 7-10-3, Lakefront General Regulations 472 - 475 A17. Ordinance 37-O-20, Repealing and Replacing Ordinance 162-O-19 Levying Taxes for Special Service Area #7 Staff recommends City Council adoption of Ordinance 37-O-20, repealing and replacing Ordinance 162 -O-19 levying taxes for Special Service Area (SSA) #7. This is in order to correct a mathematical error in Ordinance 162-O-19 to be resubmitted to Cook County. The Interim City Manager is requesting suspension of the rules for introduction and action at the March 9, 2020 City Council meeting so that a revised tax levy can be submitted to Cook County as soon as possible. This is necessary to ensure that the SSA can collect property taxes as planned during calendar year 2020. For Introduction and Action Ordinance 37-O-20, Repealing and Replacing Ordinance 162-O-19 Levying Taxes for Special Service Area #7 476 - 480 A18. Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 Staff recommends City Council adoption of Ordinance 21 -O-20, allowing the construction of a local improvement known as Evanston Special Assessment No. 1525, the alley north of Central Street and east of Ridge Avenue through the Special Assessment Process. Funding will be from the Capital Improvement Program (CIP) 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420002), in the amount of $250,000; and the Special Assessment Funds (Account 420.40.6000.65515 – 420002), in the amount of $293,720. For Action Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 481 - 488 Page 10 of 620 A19. Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds Staff recommends City Council adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. Staff requests that this item be tabled until the June 8, 2020 Administration & Public Works Committee meeting. Staff during this time will conduct the requested research on comparabl e communities and other associated items resulting from the February 24, 2020 City Council meeting. For Action Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds 489 - 497 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN SUFFREDIN P1. Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. Staff recommends adoption of Ordinance 33-O-20 to extend the time frame for commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019. The Ordinance would grant an extension of one year for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. For Introduction Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave 498 - 527 Page 11 of 620 P2. Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District The Plan Commission recommends denial of Ordinance 34 -O-20 to remove 2044 Wesley Ave. from the oWE West Evanston Overlay District. Staff recommends City Council consider the intent of the West Evanston Master Plan and logistical development issues at 2044 Wesley Ave. and surrounding parcels to determine if it is appropriate to remove the oWE Overlay regulations for future development at the site. Special attention should be given to the Plan and Overlay details that require the extension of Jackson Ave. and Wesley Ave. that should one day become complete through-streets. If deemed appropriate for the removal of the oWE Overlay, the site would follow the zoning regulations of the underlying R4 General Residential District. For Introduction Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District 528 - 548 P3. Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District Plan Commission and staff recommend amending the Zoning Ordinance to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order to encourage active ground-floor uses that promote pedestrian activity and an economically vibrant downtown corridor in the D2 Downtown Retail Core District. For Introduction Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District 549 - 570 P4. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Staff has a neutral recommendation that City Council adopt Ordinance 25-O-20 amending the Tree Preservation Ordinance (7 -8-8) and requests that it table the matter until its June 8, 2020 meeting in order to permit staff additional time to establish an implementation plan and identify potential additional staffing resources for the proposed changes in the Tree Preservation Ordinance. This item was held on February 24, 2020, in order to look into amending the ordinance to prevent the removal of protected trees without the option of replacement with an appeal process to the City Council. For Action Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” 571 - 589 Page 12 of 620 (X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN REVELLE ED1. Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program The Economic Development Committee and staff recommend adoption of Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program, amending Title 3, “Business Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15, and 21, and amending Title 4, Chapter 2, Section 3, "Building Contractors." These changes will replace business licenses with a business registration program for all for-profit entities operating, including state-licensed businesses. Home-based businesses will also be required to register but will not be charged an annual registration fee. For Action Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program 590 - 612 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN BRAITHWAITE HS1. Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits Staff recommends adoption of Ordinance 32-O-20, approving restrictions on the sale and adoption of cats, dogs, and rabbits in Evanston. Ald. Fiske requests suspension of the rules for introduction and action at the March 9, 2020 City Council meeting. For Introduction and Action Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits 613 - 620 (XII) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII) EXECUTIVE SESSION Page 13 of 620 (XIV) ADJOURNMENT (XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 3/11/2020 1:30PM Lighthouse Landing Complex Committee 3/12/2020 6:30PM Environment Board 3/12/2020 7:00PM Mental Health Board 3/13/2020 10:45AM Mayor’s State of the City Luncheon 3/16/2020 6:00PM City Council - CANCELLED 3/17/2020 7:00PM Housing & Community Development Act Committee 3/18/2020 6:30PM Minority, Women & Evanston Business Enterprise Development Committee 3/19/2020 6:30PM Equity & Empowerment Commission – CANCELLED 3/20/2020 12:00PM Reparations Subcommittee 3/23/2020 6:00PM Administration & Public Works/Planning and Development/City Council 3/25/2020 6:00PM Transportation and Parking Committee 3/25/2020 7:30PM Economic Development Committee Page 14 of 620 Memorandum To: Honorable Mayor and Members of the City Council From: Carlos Ruiz, Senior Planner/Preservation Coordinator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: the to Appeal City Decision Commission of Council Preservation Denying Certificate of Appropriateness for 2390 Orrington Avenue to Construct a Single-Family House with Attached 2-Car Garage Date: March 9, 2020 Recommended Action: The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. Council Action: For Action Summary: May 2019,14, On Shore the to presented Inc, Builders North Balistreri Joseph of Preservation Commission an application for the construction of a single-family residence with an attached 2-car garage. The application included a letter from Nels Johnson, Tree Experts, recommending that the Burr Oak tree, 32" in diameter, located the furthest north on the lot be preserved, and the Burr Oak tree, 35" in diameter, just south of the first Burr Oak tree, be removed; cutting the stump as close to the ground level as possible without routing out the stump because it shares a common root system with the northern Burr Oak tree. Joseph Balistreri said that three 7" to 8" in diameter Oak trees could be planted to make up for the tree to be lost. During public comment, Alderman Judy Fiske, 1st Ward, stated that the Burr Oak trees are important to the historic district (Northeast Evanston Historic District). The trees are critical features for the whole feeling, and character of the historic district. Also, during public comment, eight residents spoke in support of retaining the Burr Oak trees citing standard 2-8-9 (B) 9. Walls of continuity, and specifically landscape masses. SP1.Page 15 of 620 Commission members made to following key comments: • The proposed house maximizes bulk, volume, and mass • The proposed house design does not fit with the character of the rest of the development, where houses have a front entrance with a covered porch In regard to the design of the new house the Commission referred to standards for review of construction 2-8-9 (B): • 3. Windows: a broad mixture of windows and different groups of windows, without any apparent reason • 4. Rhythm of solids to voids: the corner octagonal piece needs further study. Particularly the expanse of glass compared to the rest of the neighborhood • 6. Rhythm of entrance porches: not compatible with the neighborhood • 7. Relationship to materials and texture: how the proposed brick and cedar siding look relative to the environment. • 9. Walls of continuity: landscape masses, important historic or mature trees that are on the lot • 10. Scale of a structure: the house is too big for the lot Chair Simon said that the Preservation Commission lacks the expertise on how to save the trees. The Commission could consult with the City's Public Works Agency about a plan for that purpose. Joseph Balistreri agreed to come back to and address the Commission's comments on the proposed house design and find a suitable solution to preserve one of the trees if possible. A motion to continue the item to June 11, 2019, passed 7 -0. Subsequently, at the request of the applicant, the item was continued without discussion to July 9, and August 6, 2019, at which time the item was removed from the agenda until the applicant would be ready to present the application. On November 12, 2019, Joseph Balistreri presented revised plans for the construction of a single-family house with an attached 2-car garage and noted the following revisions to the previous plans: • Reduced the size of the Prairie style house • Reduced the window sizes and window style discrepancies • Soften the color red of the cedar lap siding • Reduced the footprint to accommodate a covered front porch • Materials: brick on the first floor, lap cedar siding on the second floor • Clad wood Prairie style casement windows • 30-year architectural fiberglass roof shingles Joseph Balistreri said that they will adhere to the Nels Johnson, Tree Experts recommendation and save 3 out of 4 Burr Oak trees. During public comment, five residents spoke against the construction of the house and called for the protection of the Burr Oak trees. Alderman Judy Fiske said that this is an opportunity to design a house not as large as the proposed house to save the trees, they are a historic part of the property. She also noted that the City Council was moving forward to amend the Tree Ordinance to identify heritage trees. Page 2 of 171 SP1.Page 16 of 620 High DuBose, Assistant City Attorney, noted that the Tree Preservation Ordinance is not part of the Preservation Commission's jurisdiction. Also, Resolution 13-R-11 granting the subdivision, contains a site map, coded in red (existing trees to be removed); green (existing tree to remain); and grey (existing tree to remain if possible). The trees in question are labeled to remain as possible. Contemporaneously, a Tree Preservation Ordinance was adopted which covered this subdivision. Commission members made to following key comments: • The developer is maximizing the size and footprint of the house, and saving the trees is an afterthought • The 70% probability to save the trees is by not building a house, which is beyond what the Commission could do since the City agreed in 2011 that a house could be built • The developer did not explore the alternative to switching the front yard to Linco ln St. • The Commission is looking for a design that protects the 3 large trees on the lot, with a reasonable expectation that the trees will survive the construction process Joseph Balistreri agreed to continue the item for consultation with their legal cou nsel. A motion to continue the item to December 10, 2019, passed 7 -0. On December 10, 2019, at the request of the applicant, the item was continued without discussion to January 14, 2020. On January 14, 2020, Joseph Balistreri presented the application for the construction of a single-family house with a 2-car detached garage as follows: • The proposed 2-story single-family home with attached garage is Zoning compliant (lot coverage and setbacks) • The house is custom designed in the Prairie style. • The house size was reduced twice. The height is the same or less than of the surrounding houses (2350 Orrington Ave. is a smaller lot with a larger house) • The proposed lot coverage is 29% where 30% is allowed • The 2011 tree protection plan resolution 13-R-11 calls for three trees to remain on the lot if possible. Two trees were to be kept and the tree in the alley saved • A third party arborist, Nels Johnson, prepared a report to save at least one of the trees and not routing out the stump, trim dead branches, and build a protective fence around it. The roots of the one tree likely extend all the way to the old Kendall College foundation. • The developer has complied with the Preservation Commission’s standards in terms of zoning, architectural style, size, lot coverage, and materials. Two out of three trees will be saved. The developer voluntarily will transplant new trees 6 to 10 -inch in caliper to the City’s arborist preference During discussion, Hugh DuBose, Assistant City Attorney, noted the Preservation Ordinance, section 2-8-9 (B) 9. "Walls of continuity. Facades and property and site structures, such as masonry walls, fences and landscape masses, shall, when it is a characteristic of the area, form cohesive walls of enclosure along a street, to ensure visual compatibility with the properties, structures, sites, public ways, objects and places to which such elements are visually related.” Hugh DuBose said that the Ordinance defines structures as anything man - made; it does not refer to anything that is naturally growing. The current way the preservation Page 3 of 171 SP1.Page 17 of 620 code is written does not include trees, as something for the Commission to consider as part of standards 2-8-9 (B). During public comment, four residents spoke in favor of preserving the Burr Oak trees. One resident said that each house was supposed to have a distinctive style and color of brick, and have some kind of rhythm. She was concerned with the proposed bright red color for the house. Alderman Judy Fiske said that she was one of the authors of the local and federal historic district (Northeast Evanston historic district). She said that the neighborhood emerged in the middle of an ancient Oak forest. She noted the importance of the streetscape and the contribution that these trees make to the neighborhood. She believed that landscape masses include trees and that these trees are extremely important and should be protected. She said that there could be a smaller house on the site. Commission members made the following key comments: • Regarding landscape masses, if trees are all in a row and make a strong wall, that perhaps could be interpreted as a landscape mass. In terms of the design sense and walls of continuity, the Oak trees do not comprise a landscape mass • With the corner lot, the primary façade is in line with Orrington Ave., and the secondary façade is on Lincoln St., perhaps by keeping the rhythm of primary facades on Lincoln St., it will give the trees more space • The proposed design does not adhere to standard 5 (the rhythm of spacing and structures on streets), nor does it adheres to the pattern of houses on Orrington Ave. and Lincoln St. • Back on May 14, 2019, the discussion and comments were about the scale of the house and why it was maximized to the building line. The house is the same scale and it is too big for the site, and no effort was made to work with the site Commission’s Findings: Commissioner Itle made a motion to issue a COA for the new construction house at 2390 Orrington Ave. Standards for construction 1-14, and 16 apply, seconded by Commissioner Dudnik. The motion failed. Vote: 2 ayes (Commissioner Itle and Chair Simon) and 7 nays. The Commission determined that the following standards of construction were not met: • Standard 5 (rhythm of spacing and structures on streets) because a corner lot requires such unique consideration for two views (Orrington Ave. and Lincoln St.) • Standard 10 (scale of a structure) the scale and the massing of the proposed building is too large for the site, and • Standard 11 (directional expression of facades) also because it is a corner lot and how the house turns the corner Legislative History: • May 14, 2019 - First presentation to the Preservation Commission. The item is continued to June 11, 2019 • June 11, 2019 - At the request of the applicant, the item is continued without discussion to July 9, and August 6, 2019 • August 6, 2019 - The item is removed from the Preservation Commission agenda Page 4 of 171 SP1.Page 18 of 620 • November 12, 2019 - Applicant returns to the Preservation Commission with a revised design. The item is continued to December 10, 2019 • December 10, 2019 - At the request of the applicant and without discussion, the item is continued to January 14, 2020 • January 14, 2020 - A motion to approve a COA for the construction of the single -family house with a 2-car attached garage fails 2 ayes, 7 nays • February 12, 2020 - Applicant submits an application for appeal Alternatives: The applicant could submit a revised COA application for a single -family home and 2- car attached garage (to meet standards 2-8-9 (B) 5, 10 and 11), in addition to all the applicable standards in section 2-8-9 (B) standards for review of construction. Attachments: Application for Appeal submitted February 12, 2020 Preservation Commission's Findings, signed January 14, 2020 Preservation Commission Packet Materials, May 14, 2019 Preservation Commission Packet Materials, November 12, 2019 Preservation Commission Packet Materials, January 14, 2020 Page 5 of 171 SP1.Page 19 of 620 Uv<p/JGV Gila’?PatNC..7Lv4Q7..td\z/P 7.5 57.z.f._?3 77W(..QAPJ EVm<>zm.3z _ummmmm<>.:oz oo_<__s_mm_oz >_u_um>_.._.O O_._.<00:20:.WW30 GEN/13.9;_y<.—lG1N|:C\G..Wt\PCn.C \<2CJr vfpmn _W<:CvQ.rx fa».mt<.</Pnccr P7 o.>oou<9.m:<_m:mqm%:<__aEmqmncmm?owu3uomm_.403$3.03 <0:SW:3 muumm_m:oc_a cm mnmorma. _..<0:mmoEm«Em:O<<:m«o?xmooa.<o:Bcm?m_wo253:m:mmEm<=mmazo3_.E Em _._m3mAmvmanmaaxmmmo_nEmos3mAmV2qmooa.cmmmam_Emq on <05 um_.mo:m__3o<<_mQm_mow.853 oz amooammUmn=._mn_EEmmmEm<=. _mEmmcgmo?u3um:<msm<m:m.8:_.m:a3m:$<mmn_.zo _m\‘ _mEmu_.oUm:<EmI_m.8_._o_u_mEo......<mm.BAzoD_..<mm“rmwmmroam_.I._28¢D mcccqumz >um:3m:.h_w:__aEm_H_ zoEmmm..m<m_..m.8:U _.o8_swan._m\ _.mcm_Qmmoauzoz9.Emm:_u_.mQu8_om:<” ?\m5\-v»..v\.A ?.L,w.?Nm.r 9 CLv./F4?nu? zm=o:m_mmmima_H_ 22.8 0*mm.3.03..m<m.._m3=v..mmm..<m:o:oo33_mm_o:.m _umo_m_o:mamamqaqmmm9.mcU_.mo.HUqoumn?_um8m_.m_ao:E._om._o:2:359 co.“9.800::>uum__m:<_u8_um:<Ossmwm _..m3mAmV_<_m___:m>qa$mm_2:33.,mamazm3m 92”N6 Ooqm” _u:o:m 2:33:m3m__” >num__m3m336m”3 mcgmo?_u8um:<A0539.oo:.=.mo#u:_.o_._mmm:£3 2 m:<_Page 6 of 171SP1.Page 20 of 620 K P;79V5;.349W.A. 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Vwa.m?CLor$¢>:.o.Zr£.& ._. for F?Cm.E~>.EOZm Page 15 of 171SP1.Page 29 of 620 HvH 1IJ'—1l'Page 16 of 171SP1.Page 30 of 620 Page 17 of 171SP1.Page 31 of 620 Page 18 of 171SP1.Page 32 of 620 _._.m_ur>z Page 19 of 171SP1.Page 33 of 620 _u_.oom.w_..>zm Page 20 of 171SP1.Page 34 of 620 Page 21 of 171SP1.Page 35 of 620 Page 22 of 171SP1.Page 36 of 620 Page 23 of 171SP1.Page 37 of 620 (Ord.29-O-18)2-9-8 (B)STANDARDS FOR REVIEW OF CONSTRUCTION Building/Structure Description:Address:2390 Orrington Avenue Landmark.D Yes X No New single family residence with attached 2-car '-garage Within Historic District:X Yes El No If Yes:El Lakeshore I:Ridge El Thematic X Northeast Evanston Contributing:Yes X No Describe Proposed Project: App #18PRES-0147 —Construction of a single family residence with attached 2-car garage.Visible from Orrington Ave. and Lincoln St.Applicable standards:[Construction:1-14,and 16] In considering an application for a certificate of appropriateness for new construction and additions to existing buildings,the Commission shall consider only the following general standards,specific design guidelines,if any,accompanying the ordinance designating the landmark or district,and the standards included in Subsection (E)of this Section: Standard Applies Project Meets STANDARDS to Project Standard 1.Height.Height shall be visually compatible with properties,structures,sites,X yes __No [yes j Nopublicways,objects and places to which it is visually related." 2.Proportion of facades.The relationship of the width to the height of the facades shall be visually compatible with properties,structures,sites,public ways,objects and places to which it is visually related. )_(Yes _No 3Yes I:No 3.Proportion of openings.The relationship of the width to height of windows and doors shall be visually compatible with properties,structures,sites,public ways,objects and places to which the building is visually related. X Yes No -Yes :|No .Rhythm of solids to voids in facades.The relationship of solids to voids in the facades of a structure shall be visually compatible with properties,structures, sites,public ways,objects and places to which it is visually related. X Yes :I No Yes No .Rhythm of spacing and structures on streets.The relationship of a structure or object to the open space between it and adjoining structures or objects and the setback from the public ways shall be visually compatible with the properties, structures,sites,public ways,objects and places to which it is visually related. XYesl:]No i:Yes)_(_N .Rhythm of entrance porches,storefront recesses and other projections.The relationship of entrances and other projections to sidewalks shall be visually compatible with the properties,structures,sites,public ways,objects and places to which it is visually related. .Relationship of materials and texture.The relationship of the materials and texture of the facades shall be visually compatible with the predominant materials used in the existing structures to which it is visually related. X Yes :3 No |:lYes C]No X Yes |:No Yes L No .Roof shapes and roof mounted equipment.The roof shape of a structure including any roof mounted equipment shall be visually compatible with the structures to which it is visually related. X Yes _No __Yes __No 9.Walls of continuity.Facades and property and site structures,such as masonry walls,fences and landscape masses,shall,when it is a characteristic of the area,form cohesive walls of enclosure along a street,to ensure visual compatibility with the properties,structures,sites,public ways,objects and laces to which such elements are visual!related.Next ae X Yes No i:Yes :1 No Page 24 of 171 SP1.Page 38 of 620 Standard Applies Project Meets STANDARDS to Project Standard 10.Scale of a structure.The size and mass of structures in relation to open X Yes No Dyes X Nospaces,windows,door openings,porches and balconies shall be visually ‘- compatible with the properties,structures,sites,public ways,objects and places to which they are visually related. 11.Directional expression of facades.A structure shall be visually compatible X Yes 3 N0 Eyes X No with the properties,structures,sites,public ways,objects and places to - which it is visually related in its directional character,whether this be vertical character,horizontal character or non-directional character. 12.Original qualities.For additions to existing structures,the distinguishing [:yesxNo Yes No original qualities or character of a property,structure,site or object and its " environment should be preserved.The alteration of any historic material or distinctive architectural features should be avoided when possible. .Archaeological resources.Every reasonable effort shall be made to protect and preserve archaeological resources affected by,or adjacent to any project. X Yes I:No |:|Yes II No .Innovative design.Innovative design for new construction and additions to existing properties shall not be discouraged when such new construction or additions do not destroy significant historic,cultural or architectural material, and such design is compatible with the size,scale,color,material and character of the property,neighborhood or environment. K Yes I:No l:]Yes :1 No .New additions.Wherever possible,new additions to structures or objects shall be done in such a manner that if such additions were to be removed in the future,the essential form and integrity of the historic property and its environment would be unimpaired. U Yes§No lYes No .New construction.In considering new construction such as a new free standing structure,the Commission shall not impose a requirement for the use of a single architectural style or period,though it may impose a requirement for compatibility. _)_(_Yes Cl No ||Yes No .Signs.Any sign that is readily visible from a public street shall not be incongruous to the historic character of the landmark or the district. Recommendations regarding signs are advisory only and may be referred to DAPR. Commission’s Findingslcomments/Recommendations: Findings:Commissioner ltle made a motion to issue a COA for the new construction [house]at 2390 Orrington Avenue. Standards for construction 1-14 and 16 apply.Commissioner Dudnik seconded the motion.The motion failed Vote:2 ayes,7 nays. The Commission determined that principally the following standards of construction in section 2-8-9 (B)were not met: 5.Rhythm of spacing and structures on streets.The relationship of a structure or object to the open space between it and adjoining structures or objects and the setback from the public ways shall be visually compatible with the properties, structures,sites,public ways,objects and places to which it is visually related. 10.Scale of a structure.The size and mass of structures in relation to open spaces,windows,door openings,porches and balconies shall be visually compatible with the properties,structures,sites,public ways,objects and places to which they are visually related,and 11.Directional expression of facades.A structure shall be visually compatible with the properties,structures,sites, public ways,objects and places to which it is visually related in its directional character,whether this be vertical character,horizontal character or non-directional character. E]Yes§No Yes No Recommendation:The applicant could submit a revised COA application for a single family home and garage (to meet standards 2-8-9 (B)5,10 and 11),in addition to all the applicable standards in section 2-8-9 (B)standards for review of construction 1-4,6-9,and 12-14,and 16. CHA .M kProjectApproved::lYes l?Date:January 14,2020 Vote:_2_Ayes;_7_Nays;_0_Abstaining Page 25 of 171 SP1.Page 39 of 620 3. NEW BUSINESS G. 2390 Orrington Ave. (NEHD) - Construction of a single family residence with attached 2-car garage. Applicable standards: [Construction: 1-14 and 16] Page 26 of 171 SP1.Page 40 of 620 LINCOLN STREET ORRINGTON AVENUER1 Single Family Residential District7975 S.F. Total Lot Area·Max Building Lot Coverage = 30% = 2393 S.F. Principal Structure = 2392 S.F. Total Proposed = 2392 S.F. ·Max Impervious Coverage = 45% = 3589 S.F. Total Proposed = 3171 S.F. ·Max Building Height = 2.5 Stories & 35' Proposed Principal Structure = 2.5 Stories & 35'·Parking Spaces = 2 enclosed, 2 surface 5'-0"15'-0"27'-0" 30'-0" 30'-0"22'-0"7'-0" 20'-4" Kendall Place Lot 8 2390 Orrington Ave. Evanston, Illinois April 2, 2019The drawings presented are illustrative of character and design intent only, and are subject to change based upon final design considerations (i.e. applicable codes, structural, and MEP design requirements, unit plan / floor plan changes, etc.) ©2017 BSB Design, Inc. Site PlanPage 27 of 171SP1.Page 41 of 620 Page 28 of 171SP1.Page 42 of 620 Page 29 of 171SP1.Page 43 of 620 Page 30 of 171SP1.Page 44 of 620 Page 31 of 171SP1.Page 45 of 620 Page 32 of 171SP1.Page 46 of 620 Page 33 of 171 SP1.Page 47 of 620 Page 34 of 171 SP1.Page 48 of 620 3. NEW BUSINESS A. 2390 ORRINGTON AVE. CASE # 18PRES-0147 – Joseph Balistreri applies for a Certificate of Appropriateness for the Construction of a single family residence with attached 2-car garage. Applicable standards: [Construction: 1-14, and 16] [Previously reviewed 5/14, and continued to 6/11, and 7/9] Page 35 of 171 SP1.Page 49 of 620 Page 36 of 171 SP1.Page 50 of 620 Page 37 of 171 SP1.Page 51 of 620 Page 38 of 171 SP1.Page 52 of 620 Page 39 of 171 SP1.Page 53 of 620 Page 40 of 171SP1.Page 54 of 620 Page 41 of 171SP1.Page 55 of 620 FRONT ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 1 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 42 of 171SP1.Page 56 of 620 RIGHT ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 2 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 43 of 171SP1.Page 57 of 620 REAR ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 3 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 44 of 171SP1.Page 58 of 620 LEFT ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 4 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 45 of 171SP1.Page 59 of 620 Page 46 of 171SP1.Page 60 of 620 Page 47 of 171SP1.Page 61 of 620 Page 48 of 171SP1.Page 62 of 620 City of Evanston ZONING ANALYSIS REVIEW SHEET APPLICATION STATUS: On Hold May 09, 2018 RESULTS OF ANALYSIS: Compliant Address: Applicant:Joseph Balistreri Phone: District:R1 Overlay:None Reviewer:Carlos Ruiz Purpose:Zoning Analysis without Bld Permit App Preservation District: 18ZONA-0039Z.A. Number: 2390 ORRINGTON AVE THIS APPLICATION PROPOSES (select all that apply): X New Principal Structure New Accessory Structure Addition to Structure Alteration to Structure Retention of Structure Change of Use Retention of Use Plat of Resubdiv./Consol. Business License Sidewalk Cafe Home Occupation Other Proposal Description: ANALYSIS BASED ON: Plans Dated: Prepared By: Survey Dated: Existing Improvements: August 8, 2019 BSB Design August 8, 2019 Vacant New SFR with attached garage ZONING ANALYSIS The following three sections applly to building lot coverage and impervious surface calculations in Residential Districts. Open Parking Debit (Add 200sqft/open space Addtn. to Bldg Lot Cov. # Open Required Spaces Paver Regulatory Area Pavers/Pervious Paver Exception (Subtract 20%) Total Paver AreaTotal Elibigle Front Front Porch Exception (Subtract 50%) RESIDENTIAL DISTRICT CALCULATIONS Front Porch Regulatory Area PRINCIPAL USE AND STRUCTURE Standard Existing Proposed Determination USE:Dwelling - SF Detached Compliant Comments: CompliantMinimum Lot Width (LF) USE: 35 ft.69.27 Single Family Detached Comments: 7200 sfMinimum Lot Area (SF) USE:Single Family Detached 7975 Compliant Comments: Dwelling Units:1 Compliant Comments: Rooming Units:Compliant Comments: Building Lot Coverage (SF) (defined, including subtractions& additions): Compliant 29.115987460815045% 232230% Comments: Page 1 LF: Linear Feet SF: Square Feet FT: Feet Page 49 of 171 SP1.Page 63 of 620 Standard Existing Proposed Determination Impervious Surface Coverage (SF, %) Compliant 39.14934169278997% 3122.1645% Comments: Gross Floor Area (SF) Use: Comments: Height (FT) Comments: Front Yard(1) (FT) Orrington Ave Compliant27 ft.27 ft. Street: Direction: E Comments: Front Yard(2) (FT) Street: Direction: Comments: Street Side Yard (FT) Lincoln St Compliant15 ft15 ft Street: Direction: N Comments: Interior Side Yard(1) (FT)Compliant5 ft5 ft. Direction: S Comments: Direction: Interior Side Yard(2) (FT) Comments: Rear Yard (FT)Compliant30 ft30 ft. Direction: W Comments: PARKING REQUIREMENTS Standard Existing Proposed Determination Use(1):Single-family Detached 2 per dwelling unit (Table 16-B). 2 Compliant Comments: Attached garage accessed from rear alley Use(2): Comments: Use(3): Comments: TOTAL REQUIRED: Comments: Page 2 LF: Linear Feet SF: Square Feet FT: Feet Page 50 of 171 SP1.Page 64 of 620 Standard Existing Proposed Determination Handicap Parking Spaces Sec. 6-16-2-6 Comments: Access:Sec. 6-16-2-2 Comments: Vertical Clearance (LF)7'8 ft Compliant Comments: Surfacing:Sec. 6-16-2-8 (E) Comments: Location:Sec. 6-4-6-2 Comments: Angle(1): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Angle(2): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Garage Setback from Alley Access (FT) Comments: MISCELLANEOUS REQUIREMENTS Standard Existing Proposed Determination Requirement (1): 6-4-1-9 YARDS (B)1. 3' on front yard, 6' in depth, 24' front yard setback Compliant Comments: 6-4-1-9 YARDS (B)1.Open front porches may extend into no more than twenty-five percent (25%) of the required front yard setback, shall not exceed seven (7) feet in depth, and must maintain a minimum ten (10) foot front yard setback. Requirement (2): Comments: Requirement (3): Comments: Analysis Comments COMMENTS AND/OR NOTES Page 3 LF: Linear Feet SF: Square Feet FT: Feet Page 51 of 171 SP1.Page 65 of 620 Standard Existing Proposed Determination See attached comments and/or notes. Site Plan & Appearance Review Committee approval is: Not Required Results of Analysis: This Application is Compliant RESULTS OF ANALYSIS SIGNATURE DATE Page 4 LF: Linear Feet SF: Square Feet FT: Feet Page 52 of 171 SP1.Page 66 of 620 APPROVED Page 1 of 6 MEETING MINUTES EVANSTON PRESERVATION COMMISSION MINUTES EXCERPT Tuesday, May 14, 2019 Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800 7:00 P.M. Members Present: Robert Bady, Julie Hacker, Ken Itle, Suzi Reinhold, Mark Simon, Diane Williams and Karl Vogel Members Absent: Elliott Dudnik, Jamie Morris, Sally Riessen Hunt and Tim Schmitt Staff Present: Scott Mangum, Planning & Zoning Manager Presiding Member: Mark Simon, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Simon called the meeting to order at: 708 pm with a quorum of seven Commissioners present. 3. NEW BUSINESS F. 2390 Orrington Ave. (NEHD) - Joseph Balistreri, applicant. Construction of a single family residence with attached 2-car garage. Applicable standards: [Construction: 1- 14 and 16] Joseph Balistreri presented the application as follows: Proposed 2-story 5 bedroom single family home with attached garage. Proposed materials are cedar siding, brick clad wood windows, brick chimney, Andersen E- Series aluminum clad windows, aluminum gutters, wood soffits and wood trim Nels Johnson Arborist proposes saving one oak tree, cut the one oak tree not rooted, installing protection fencing, pruning roots, and add chemicals to strengthen the roots, fertilizing the soil and pruning hazardous limbs. Three 7-8” oaks could be planted, also plant more than 125% of the caliper of the trees and make up for that tree to be lost. Commissioner Williams asked for material samples for a very important corner of this development. Page 53 of 171 SP1.Page 67 of 620 Page 2 of 6 Public Comments Ald. Judy Fiske, one of the authors of the Northeast Historic District 20 years ago said the following: When plan for subdivision of Kendall College property came to the Preservation Commission, one of the standards asked to review in approving of the plat of subdivision was section 2-8-12 d. preserve and protect the critical features of the streetscape associated with the landmark or area, property, structure, site, or object in the district. That includes the trees. So when the Preservation Commission approved that. It came forward to the Council, and Council approved it as well, based on the same standards. The trees are entirely relevant to this discussion. When creating a historic district, not only setbacks or the architecture, but the streetscape, the critical features, the landscaping, the whole feeling and character of the district are taken into consideration. Asked the Commission to consider these 200-300 years old oak trees. They are important to the streetscape, climate, health, to the joy of living in this area. There is no way that one of those trees that’s at the group of two is going to come down and that the other one won’t be affected. This corner stands out and it’s incredibly important to the historic district, and asked the Commission to take some time to think about that. Nancy Bradt, Julie Dorfman, Camille Blachowicz of 806 Colfax St. Michael Wasielewski of 2380 Orrington Av., Allison Sloan, Barbara Janes of 802 Colfax St., Ted Sykes, and Richard Buchanan of 723 Lincoln St. spoke to save the trees and made the following comments: Trees that are fenced, failed 3-4 years because construction. 16’ radius of protection fence must be strictly enforced. City Council committed to the Climate Action and Resilience Plan. 200-300 year old oak trees cannot be replaced. The Nels Johnson report says that in order to retain the health of the other trees they would have to retain the stump of the tree torn down. Looking at the character of Lincoln St. and the neighborhood, is a showcase of Evanston, and preserving it is important for this and future generations. Looking at all the houses built on Orrington Av., there is a uniform setback. Concern was expressed about the setback for the proposed house and its substantial massing. Illinois’ ecosystem is called an oak savanna, and Oaks are the backbone of that ecosystem. The oak trees currently are only 17 percent of the oak ecosystem of what originally was. If the existing tree is a 32 inch diameter Burr Oak, the National Tree Benefit Calculator says that it’s soaking up approximately 5,248 gallons of storm water runoff every year and it’s absorbing about 1,565 pounds of carbon dioxide, and big shade tree lowers the heat effect index about 10-15 degrees underneath. Concern about the mass of the proposed house and the impact it would have on the century old oak trees on the lot. Page 54 of 171 SP1.Page 68 of 620 Page 3 of 6 The Preservation Ordinance Section 2-8-9 (B) 9. Walls of continuity states:…”landscape masses shall form cohesive walls of enclosure along a street, to ensure visual compatibility with the properties, structures, sites, public ways, objects and places to which such elements are visually related.” That says those trees need to be saved. The 200-300 year old trees; they are the ambiance of the neighborhood. Replacing them with 7 or 8 inch trees is not going to spruce up the neighborhood. Trees die when they lose 40 percent of their root mass. One should not be a foundation closer than 25 foot to a tree, ideally more than 50 feet away. The number of trees lost through storm damage and disease is staggering. The canopy is much less than 13 years ago. It would be a shame to lose two more trees. A development should be done carefully without destroying the healthy trees. Commissions Findings Commissioner Itle made the following comments: The project maximizes bulk, volume and mass. Street facades have many types of windows at random. Treatment of front entrance on Orrington Av. with an open deck and no covered porch is awkward, but on Lincoln St. is a roofed porch that should have been on the Orrington side. The Lincoln street side almost reads more as the front entrance. The proposed house design does not fit the character of the rest of the development where they were very traditional about providing a front entrance with a covered porch. Commissioner Reinhold made the following comments: The Commission needs to see more context of what is going on with the adjacent homes. That information is needed to find out how the standards apply with the heights and proportions and the rhythms of the existing houses. Applicant should come back with the streetscape on Lincoln St. and Orrington Av., and provide more documentation on what the Commission is comparing the proposed house to, for the compatibility, height, rhythm and scale. There are questions regarding standards 9 and 12 (walls of continuity and original qualities) The fact that the neighborhood has made significant efforts to preserve these trees with past development, that does somehow say that this is a characteristic of this specific lot. Chair Simon said that the Commission should provide the applicant with guidance. Commissioner Itle referred to the following standards: #3 W indows: a broad mixture of windows, and different groups of windows. It’s kind of a little bit of everything without any apparent reason to how things are distributed. Page 55 of 171 SP1.Page 69 of 620 Page 4 of 6 # 4Rhythm of solids to voids: the corner octagonal piece needs further study. That would be quite an expanse of glass compared to the rest of the neighborhood. # 6 Rhythm of entrance porches: not compatible with the neighborhood. # 7 Relationship to materials and texture: how this particular brick and cedar siding look relative to the environment. # 9 and # 10 Landscaping: Walls of continuity and scale. The house is too big for the lot, and the important historic or mature trees that are on the lot; is it really appropriate to maximize the zoning footprint and build to the maximum (2,393 square feet and the proposed is 2,392 square feet). Chair Simon noted that the City and the developer negotiated the plat of subdivision, and it does say trees on private property will be preserved to the extent feasible. The City didn’t think or wasn’t able to get any restriction. Scott Mangum said there is a resolution that approved the subdivision of the property and as part of the resolution there is the tree preservation plan; it had three different denotations for trees: existing trees to be removed, existing trees to remain and existing on-site trees to remain if possible. Chair Simon said there seems to be questions about what the Commission’s authority is. The arborist seems to say that the tree closer to Lincoln St. will be lost. The applicant in his presentation was speaking as if it would be preserved, which obviously is a goal. To him it is a realistic goal to try to improve the protection of that tree, and do everything possible to protect that tree. The siting of the house is such that, it can’t be moved anywhere. Even if the footprint was shrunk a little and it was moved back, it sti ll would be 10-12 feet from the house. What clearly the Commission does not have authority to do is to deprive the applicant of the right to build a house on the property. Chair Simon said he would be in favor of allowing the applicant to further develop the steps to preserve the tree that is closer to the street. The house could be moved and shrunk a little. However, the house is right against the rear setback already. Commissioner Itle said the two trees in the middle are at grave risk, no matter what gets build on the site. It is a matter of what is the solution architecturally that is compatible with the neighborhood that at least maximizes the odds that the trees can survive. Joe Balistreri said the 53 inch oak at the end of the alleys, is less than 12 feet from the other house they built, and it is still standing. Chair Simon said the consensus in the Commission is that consideration should be given to changes to the house itself. He asked if the applicant has enough guidance to go back and reconsider those issues such as the façade of the house, entrance way and windows. Page 56 of 171 SP1.Page 70 of 620 Page 5 of 6 Commissioner Hacker asked for clarification of the drawings (needed to see the house in relation to the houses next to it). In the photo the house appears really massive, if its mass could be minimized and move it away at least from the closest tree. The Commission has seen street facades with the other houses, and the heights, and being able to compare things. Commissioner Reinhold said that Carlos Ruiz could work with the applicant. It is a matter of information, how pulling the heights across and documenting that. Carlos R uiz could provide examples of other applicants that have shown that information Chair Simon asked the applicant to bring actual samples of the brick and the other materials, better drawings as to the depictions of the placement (vis -a-vis) like the houses on Lincoln. Commissioner Reinhold asked for an elevation comparison with heights, the front façade solids and voids (windows and proportions). Commissioner Simon said that the presentation did not include what they would do to preserve the trees. J. Balistreri said that the plan that they passed with Evanston calls for a six foot minimum protection with aluminum fence and a silk fence on the inside (copies available). Chair Simon said he would prefer consulting with the City’s experts rather than making the Commission come up with its own determination as to the trees protection. Scott Mangum said that there is a tree protection ordinance that was referenced earlier, that requires a tree protection plan for the construction that would be required. If there is tree removal there is calculations for replacement of the caliper of these trees, at least 125% of what would be replaced. These are ordinance restrict ions that work outside the preservation authority. Chair Simon said the Commission lacks the expertise i.e. what would be adequate to save the one tree? Scott Mangum said that it is outside of his expertise. The Public Works Agency arborist regulates that part of the ordinance. The Commission could consult with them and get more information about what type of plan would be submitted to them for review. Chair Simon said the Commission could report to Ald. Fiske at least on the steps being taken. Commissioner Itle said the applicant should ask Nels Johnson what is the appropriate setback needed from the northern most tree to be highly confident that it survives the construction. Say to Nels Johnson, we want to save this tree, how much can we build. Chair Simon said there is a gray area about where the Commission’s purview to approve things stops. It will be taken into account steps that the applicant took to try to strengthen the preservation of the trees. Page 57 of 171 SP1.Page 71 of 620 Page 6 of 6 Joe Balistreri said they would happy to come back with the suggested changes, The City of Evanston arborist is clear that it is impossible to save both trees. They are trying to find a suitable solution by maintaining one of the trees and keep it if possible. Ald. Fiske said there is language on the subdivision that indicates that the Commission should be thinking about the trees and she would like that to be really clarified. As the City staff is having this discussion, she would be happy to participate in it. It was the City’s expectation that every step would be taken to preserve the trees, and that’s reflected in the documents that were in the resolution that was finally approved. It did not anticipate in taking something down in order to build as big a house as possible. Commissioner Williams made a motion to continue the application for 2390 Orrington Av. until the June 11, 2019 Commission meeting, seconded by Commissioner Itle. The motion passed. Vote: 7 ayes, 0 nays. 7. ADJOURNMENT Commissioner Williams made a motion to adjourn the meeting at 9:38 pm, seconded by Commissioner Bady. The motion passed. Vote: 7 ayes, 0 nays. Respectfully submitted: Carlos D. Ruiz Senior Planner/Preservation Coordinator Next Meeting: TUESDAY, June 11, 2019 at 7:00 P.M. (Subject to change) Page 58 of 171 SP1.Page 72 of 620 EMAILS FROM NEIGHBORS Page 59 of 171 SP1.Page 73 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648744081913667412%7Cmsg-f%3A1648744081913667412&simpl=msg-f%3A1648744081913667412&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Re: 2390 Orrington Ave. 1 message Sylvia Wooller <sylviajuzwa@gmail.com>Tue, Oct 29, 2019 at 11:01 AM To: cruiz@cityofevanston.org, erevelle@cityofevanston.org, jfiske@cityofevanston.org To the Historic Preservation Commission and Chair, Mark Simon, c/o Carlos Ruiz, Preservation Coordinator Re: 2390 Orrington Ave. This is to submit comments for the Nov. 12 Preservation Commission meeting. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes landscape masses. Trees ARE landscape masses, and among the very oldest features in Evanston at 200-230 years old. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. It is no excuse to say the Commission lacks the expertise to manage landscape masses, including trees. If you do not have that expertise, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and don’t replace them with the newest additions in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Sylvia WoollerPage 60 of 171SP1.Page 74 of 620 11/7/2019 CITY OF EVANSTON Mail - Preserve both historic Oaks https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649580237911353910%7Cmsg-f%3A1649580237911353910&simpl=msg-f%3A1649580237911353910&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Preserve both historic Oaks 1 message Roberta Buchanan <robertabuchanan@comcast.net>Thu, Nov 7, 2019 at 3:31 PM Reply-To: Roberta Buchanan <robertabuchanan@comcast.net> To: cruiz@cityofevanston.org To the Historic Preservation Commission and Chair, Mark Simon: Please share my comments to other commission members. I ask you to take steps to preserve both historic Oak trees on the property at 2390 Orrington. These two Oaks have been growing with their roots entwined for the past 200 years. Saving only one puts the other at risk. The Historic Preservation Commission is charged with protecting Evanston's historic heritage, which includes landscape masses. Please deny the Certificate of Appropriateness. Roberta Buchanan 918 Hinman Ave., Unit BPage 61 of 171SP1.Page 75 of 620 11/7/2019 CITY OF EVANSTON Mail - Historic Trees https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649510696275349039%7Cmsg-f%3A1649510696275349039&simpl=msg-f%3A1649510696275349039&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Historic Trees 1 message Susan Shakman <shakmansusan@gmail.com>Wed, Nov 6, 2019 at 9:06 PM To: cruiz@cityofevanston.org Re: 2390 Orrington Ave. To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator. This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully submitted, Susan and Stephen Shakman Sent from my iPhonePage 62 of 171SP1.Page 76 of 620 11/7/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave Oak Trees https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649489502809427403%7Cmsg-f%3A1649489502809427403&simpl=msg-f%3A1649489502809427403&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave Oak Trees 1 message Judy Koon <jkoon4@gmail.com>Wed, Nov 6, 2019 at 3:29 PM To: Eleanor Revelle 7th <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org>, cruiz@cityofevanston.org, smangum@cityofevanston.org, msimon@cityofevanston.org Cc: shagerty@cityofevanston.org To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator November 6, 2019 Dear Members of the Historic Preservation Commission, This email is for submission to comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. As a 28 year resident of Evanston from the 5th ward, I walk by these trees almost daily and have seen so much of our heritage landscape removed, sometimes for natural causes, sometimes for commercial gain or lack of consideration. Unfortunately, I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both of these heritage trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Most Sincerely and Respectfully Submitted, Judy KoonPage 63 of 171SP1.Page 77 of 620 11/7/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649487483392254309%7Cmsg-f%3A1649487483392254309&simpl=msg-f%3A1649487483392254309&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave. 1 message Audrey Hurd <audreyhurd98@gmail.com>Wed, Nov 6, 2019 at 2:57 PM To: cruiz@cityofevanston.org To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Commission meeting regarding the two oak trees at 2390 Orrington Avenue. I request that my remarks be shared with the Commission Members and Chair Simon, and be part of the city record. I understand the plan of the developer at 2390 Orrington has modified the plans to take out one of the beautiful old oak trees and to leave the other. Unless a high amount of work and experience is put into the job of taking out the tree in question the remaining oak tree would most likely be severely damaged or killed. My ask is that both of the trees are saved. These trees are predicted to be 200-230 years old. Evanston's trees are one of the oldest sites in town so please do not take these out. The Historic Preservation Commission has been placed with the duty of preserving and protecting Evanston's historic heritage, which includes landscape masses. Trees ARE landscape masses and old trees are irreplaceable which is why we should be saving them not cutting them down. Evanston could lead the way to ending Climate Change by not cutting down beautiful, old trees. The Evanston Climate Action Plan specify's the need to have trees in order to save our beautiful Earth. Big old trees produce much more carbon than little weak trees. If your expertise does not stretch into this area then please ask the city for help or add non-voting expertise to your meeting. Protect Evanston's historic nature and trees, and lease do not cut them down in order to build the latest Evanston construction. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Audrey Hurd Citizen of our beautiful EvanstonPage 64 of 171SP1.Page 78 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: About the trees at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648763217743623044%7Cmsg-f%3A1648763217743623044&simpl=msg-f%3A1648763217743623044&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Re: About the trees at 2390 Orrington 1 message Scott Mangum <smangum@cityofevanston.org>Tue, Oct 29, 2019 at 4:05 PM To: jalexan801@aol.com Cc: Judith Fiske <jfiske@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Leslie Shad <leslieashad@gmail.com>, Robin Rue Simmons <rsimmons@cityofevanston.org>, "Ruiz, Carlos" <CRuiz@cityofevanston.org> Thank you for your email, Janet. We will include it in the Preservation Commission packet. Scott A. Mangum, AICP Planning and Zoning Manager City of Evanston 847-448-8675 Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. On Tue, Oct 29, 2019 at 4:01 PM <jalexan801@aol.com> wrote: Dear Mr Mangum and Historic Preservation Commission, I am writing to you about the plans by the owners of the property at 2390 Orrington to remove at least one of the two historic trees living there. I’ve followed the issue of Evanston Citizen’s trying to stop this habit of cutting down trees that have lived here longer than any of us. I loss my city tree within the last couple of years and realized then how important trees are to the beauty of our neighborhood and even more our town as a whole. What may seem like, “ what’s the big deal about a tree being removed”, coupled with the new habit to cut trees down on city or private property will eventually be a telling sign of how Evanston’ administrations felt about the character of our town. You are affecting generations to come, which is happening right now! Lastly, I had 3 pine trees in my backyard which provided shade, hideout for small animals, helped to obstruct the views of my neighbors properties and more. Years ago, one pine tree was removed which left the other 2 trees to fin for themselves. Their appearance has drastically changed since then and not in a good way. Therefore, please deny the certification of appropriateness to the property owners at 2390 Orrington. As a city, we must re think the way we want our city to look. We can’t be “ the tree city, without trees, especially older ones. Please read my email at the meeting scheduled for November 12, 2019. Very Truly Yours, Janet Alexander Davis 1726 Leland Ave Evanston 847-475-8423 Homeowner & Citizen for 76 years Page 65 of 171SP1.Page 79 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649308405504871763%7Cmsg-f%3A1649308405504871763&simpl=msg-f%3A1649308405504871763&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave 1 message Ada Y <adayung@hotmail.com>Mon, Nov 4, 2019 at 3:31 PM To: "smangum@cityofevanston.org" <smangum@cityofevanston.org>, Carlos Ruiz <cruiz@cityofevanston.org> Cc: "jfiske@cityofevanston.org" <jfiske@cityofevanston.org> This is to submit comments for the November 12 Preservation Commission meeting. I ask that my comments be shared with the Commission members and Chair Simon and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans which includes removal of one of the old oak trees and leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees by having the developer modify the proposed house to allow for adequate variance surrounding all existing trees in that lot. Old trees are irreplaceable and a focal to the character of Evanston, concepts central to the Commission’s charge. Because it is in a historic district and because streetscapes in districts provide context, it falls within the Commission’s authority to deny the COA based on the standards. Respectfully submitted, Ada Yung 708 Lincoln St. Evanston, IL 60201Page 66 of 171SP1.Page 80 of 620 11/5/2019 CITY OF EVANSTON Mail - Removing trees from property https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648864957805383537%7Cmsg-f%3A1648864957805383537&simpl=msg-f%3A1648864957805383537&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Removing trees from property 1 message kimberle linder <kimberleqlinder@gmail.com>Wed, Oct 30, 2019 at 7:02 PM To: Carlis Ruiz <cruiz@cityofevanston.org> Dear Mr. Ruiz, Please redirect my letter if I should be contacting a different department. You have been helpful in answering my questions in the past. My question is: are there any rules or regulations for tree removal on personal property? I live in a condominium, located on Hamilton and Hinman streets in the Lakeshore Historic District of Evanston. Upon returning from a trip, I was disturbed to find that our neighbors had cut down three wonderful, large trees from their yard. These trees had been there for many years and were not diseased. Even trees that are on personal property have an impact on the character of our neighborhood. We chose to move to Evanston in part because of its abundance of trees. Trees carry ecological value beyond the wildlife they shelter. They contribute to the health and beauty of the land. They raise property values. Instead of looking at seasonal foliage and birds, we now look across acres of rooftops, stark facades, and broken attic windows. The trees that grow around us on parkways and in yards, are part of what makes our town special. Evanston has been designated Tree City USA many times because we love and protect our trees. Many of these trees were here before the houses that are built next to them. Unregulated tree removal brings to mind the housing developments of the 1960s where land was cleared and homes stood on treeless lots. I believe our city has more respect for its trees. With diseases threatening our sycamores, elms and other trees, it seems logical to protect the trees that are standing, even those on personal property.Page 67 of 171SP1.Page 81 of 620 11/5/2019 CITY OF EVANSTON Mail - Removing trees from property https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648864957805383537%7Cmsg-f%3A1648864957805383537&simpl=msg-f%3A1648864957805383537&…2/2 I am familiar with the Historic Evanston COA application for zoning and construction and home renovation. It is understandably strict in order to preserve the integrity of our neighborhood. Surely, there must be some oversite or regulation in place pertaining to the removal of large trees on personal property when they aren't diseased or dangerous to homeowners and renters. I implore you and your committee to take action against homeowners removing healthy trees. Our trees make Evanston an exceptional place to live. Evanston's trees belong to everyone. Without our beautiful trees, this district will be less than historic. Thank you for reading my letter. I look forward to your reply. Evanston resident, Kimberle LinderPage 68 of 171SP1.Page 82 of 620 11/5/2019 CITY OF EVANSTON Mail - Nov. 12 Historic Preservation Commission meeting--2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649395292112542098%7Cmsg-f%3A1649395292112542098&simpl=msg-f%3A1649395292112542098&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Nov. 12 Historic Preservation Commission meeting--2390 Orrington Ave. 1 message Nancy Sreenan <nsreenan@ameritech.net>Tue, Nov 5, 2019 at 2:32 PM To: "cruiz@cityofevanston.org" <cruiz@cityofevanston.org>, "smangum@cityofevanston.org" <smangum@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> Good Afternoon, I am submitting the following comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. Please ensure that my comments are shared with the Commission members and Chair Simon, and that they are included in the record. Please deny the Certificate of Appropriateness to remove one or both trees at 2390 Orrington. Both of the 200-230 year old trees must be saved. Be aware that removing one of the trees is the same as removing both. This is so because they are spaced so closely that removing one will damage or or kill the other--they share a root system. The stress of construction will further hasten the death of the "saved" tree. The reasons to deny the Certificate of Appropriateness are as follows: First of all, the Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees are landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and central to Evanston's character. Character and uniqueness are at the heart of the Commission’s charge. Reasons to Save Existing Big Trees in Urban Areas | Friends of Urban Fo...Page 69 of 171SP1.Page 83 of 620 11/5/2019 CITY OF EVANSTON Mail - Nov. 12 Historic Preservation Commission meeting--2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649395292112542098%7Cmsg-f%3A1649395292112542098&simpl=msg-f%3A1649395292112542098&…2/2 Second, the science is clear that mature trees are critical for both mitigating and helping us adapt to climate change. Evanston's own Climate Action Resilience Plan acknowledges the need to plant and preserve native trees. Big old trees retain many times the carbon, water and pollutants than smaller trees retain. It is incredibly short sighted to remove a big tree. The benefits of trees | The Morton Arboretum The Morton Arboretum works toward a greener, healthier, more beautiful world by planting and protecting trees in... If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Do not bring the equivalent of Mr. T to Evanston--please deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Nancy Sreenan Treekeeper #1178Page 70 of 171SP1.Page 84 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649388301455631582%7Cmsg-f%3A1649388301455631582&simpl=msg-f%3A1649388301455631582&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave. 1 message Beth Flintoft <beth.flintoft@gmail.com>Tue, Nov 5, 2019 at 12:40 PM To: Carlos Ruiz <cruiz@cityofevanston.org>, Scott Mangum <smangum@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator: This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200 to 230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. I can't help but think back to seven years ago when my husband and I were looking for a home. Having visited or driven through many Chicago suburbs through the years, we said one of the top reasons we chose Evanston was because of the beautiful trees. From health benefits to safer neighborhoods, trees truly are valuable. This is a beautiful corner of Evanston, please don't destroy it. Protect these historic trees, they are irreplaceable. Deny the Certificate of Appropriateness. Thank you for your consideration. Beth Flintoft, Sixth WardPage 71 of 171SP1.Page 85 of 620 11/5/2019 CITY OF EVANSTON Mail - Fwd: Nov 12 Historic Preservation Committee meeting--2 old growth Oaks https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649381456202807665%7Cmsg-f%3A1649381456202807665&simpl=msg-f%3A1649381456202807665&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Fwd: Nov 12 Historic Preservation Committee meeting--2 old growth Oaks 1 message Scott Mangum <smangum@cityofevanston.org>Tue, Nov 5, 2019 at 10:52 AM To: "Ruiz, Carlos" <CRuiz@cityofevanston.org> Scott A. Mangum, AICP Planning and Zoning Manager City of Evanston 847-448-8675 Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. ---------- Forwarded message --------- From: Pamela Johnson <jpamjohnson@gmail.com> Date: Tue, Nov 5, 2019 at 10:48 AM Subject: Nov 12 Historic Preservation Committee meeting--2 old growth Oaks To: <smangum@cityofevanston.org> Due to a developer's wishes, one of the old growth Oaks at 2390 Orrington is up for a decision on demolition. Since there are two old growth Oaks that are close together, it will certainly affect and probably kill the other Oak. Old growth tree root systems can be 45 feet in length. In theory, this is the city of trees, but I've seen too many old growth trees that are allowed to be damaged or torn down due to construction. I request that the request for the Certificate of Appropriateness is absolutely denied. Please share this email with Claire Simon and the Commission Members and to be part of the City record. Kind regards, Pamela Johnson 807 Madison St Evanston IL 60202Page 72 of 171SP1.Page 86 of 620 11/5/2019 CITY OF EVANSTON Mail - Oak Tree https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649051182953454036%7Cmsg-f%3A1649051182953454036&simpl=msg-f%3A1649051182953454036&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Oak Tree 1 message Marie Cabiya <mcabiya2@hotmail.com>Fri, Nov 1, 2019 at 8:22 PM To: "cruiz@cityofevanston.org" <cruiz@cityofevanston.org> This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. (See Link and The Morton Arboretum .) If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Marie A CabiyaPage 73 of 171SP1.Page 87 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649037894741721269%7Cmsg-f%3A1649037894741721269&simpl=msg-f%3A1649037894741721269&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave. 1 message Lin Ewing <linewing123@yahoo.com>Fri, Nov 1, 2019 at 4:51 PM To: Carlos Ruiz <cruiz@cityofevanston.org>, Scott Mangum <smangum@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator. This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non- voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Lin Ewing 1585 Ridge Avenue #103 60201 Please consider the environment before printing this message.Page 74 of 171SP1.Page 88 of 620 11/5/2019 CITY OF EVANSTON Mail - Oaks at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649013183797788951%7Cmsg-f%3A1649013183797788951&simpl=msg-f%3A1649013183797788951&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Oaks at 2390 Orrington 1 message d macdonal <flwrmac@hotmail.com>Fri, Nov 1, 2019 at 10:18 AM To: "cruiz@cityofevanston.org" <cruiz@cityofevanston.org> Mr. Ruiz— I am asking that my comments be distributed to the HPC committee and become part of the record for the Nov 12 meeting. I am advocating the saving of both Oaks on this property— 2390 Orrington. Preservation should, and does, include landscape features. I am a 30 year resident and would like to keep Evanston a Tree City. Douglas Macdonald, 1214 Grant Sent from my iPhonePage 75 of 171SP1.Page 89 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: About the trees at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648763217743623044%7Cmsg-f%3A1648838274817499426&simpl=msg-f%3A1648838274817499426&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Re: About the trees at 2390 Orrington 1 message Leslie Shad <leslieashad@gmail.com>Wed, Oct 30, 2019 at 11:58 AM To: Scott Mangum <smangum@cityofevanston.org> Cc: Carlos Ruiz <CRuiz@cityofevanston.org> Hi Scott, Sorry to say, I sent out a call for people to write to Carlos about the landscape masses at 2390 Orrington. So I believe quite a few people already have written in to Carlos about the trees. I failed to indicate you as a recipient. Sorry for that. Leslie Shad leslieashad@gmail.com 847 542.8454 On Oct 29, 2019, at 4:05 PM, Scott Mangum <smangum@cityofevanston.org> wrote: Thank you for your email, Janet. We will include it in the Preservation Commission packet. Scott A. Mangum, AICP Planning and Zoning Manager City of Evanston 847-448-8675 Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. On Tue, Oct 29, 2019 at 4:01 PM <jalexan801@aol.com> wrote: Dear Mr Mangum and Historic Preservation Commission, I am writing to you about the plans by the owners of the property at 2390 Orrington to remove at least one of the two historic trees living there. I’ve followed the issue of Evanston Citizen’s trying to stop this habit of cutting down trees that have lived here longer than any of us. I loss my city tree within the last couple of years and realized then how important trees are to the beauty of our neighborhood and even more our town as a whole. What may seem like, “ what’s the big deal about a tree being removed”, coupled with the new habit to cut trees down on city or private property will eventually be a telling sign of how Evanston’ administrations felt about the character of our town. You are affecting generations to come, which is happening right now! Lastly, I had 3 pine trees in my backyard which provided shade, hideout for small animals, helped to obstruct the views of my neighbors properties and more. Years ago, one pine tree was removed which left the other 2 trees to fin for themselves. Their appearance has drastically changed since then and not in a good way. Therefore, please deny the certification of appropriateness to the property owners at 2390 Orrington.Page 76 of 171SP1.Page 90 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: About the trees at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648763217743623044%7Cmsg-f%3A1648838274817499426&simpl=msg-f%3A1648838274817499426&…2/2 As a city, we must re think the way we want our city to look. We can’t be “ the tree city, without trees, especially older ones. Please read my email at the meeting scheduled for November 12, 2019. Very Truly Yours, Janet Alexander Davis 1726 Leland Ave Evanston 847-475-8423 Homeowner & Citizen for 76 years Sent from AOL Mobile MailPage 77 of 171SP1.Page 91 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648766290712352303%7Cmsg-f%3A1648766290712352303&simpl=msg-f%3A1648766290712352303&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington 1 message cmccullough1120@gmail.com <cmccullough1120@gmail.com>Tue, Oct 29, 2019 at 4:54 PM To: cruiz@cityofevanston.org, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> Please save the trees they are much more important than the developer making money. Start a trend, enforce your power. Carol McCullough 1120 Elmwood Ave Evanston IL 60202Page 78 of 171SP1.Page 92 of 620 11/5/2019 CITY OF EVANSTON Mail - Preserve Historic Trees https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648744096907621119%7Cmsg-f%3A1648744096907621119&simpl=msg-f%3A1648744096907621119&m…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Preserve Historic Trees 1 message Rachel Rosner <rachelbrosner@gmail.com>Tue, Oct 29, 2019 at 11:01 AM To: cruiz@cityofevanston.org, Eleanor Revelle <erevelle@cityofevanston.org>, jfiske@cityofevanston.org Dear Historic Preservation Committee, I urge you to take great measures to protect the centuries old oak trees located at 2390 Orrington. In the face of the climate crisis, protecting trees, especially large, old trees which sequester a great deal of carbon, is a moral imperative . In addition to the inherent value of trees, they help to mitigate the effects of the climate crisis. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes landscape masses. Trees ARE landscape masses, and among the very oldest features in Evanston at 200-230 years old. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. It is no excuse to say the Commission lacks the expertise to manage landscape masses, including trees. If you do not have that expertise, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and don’t replace them with the newest additions in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration, -- Rachel Rosner 847-436-6856Page 79 of 171SP1.Page 93 of 620 2. OLD BUSINESS B. 2390 ORRINGTON AVE. App # 18PRES-0147 – Joseph Balistreri applies for a Certificate of Appropriateness for the Construction of a single family residence with attached 2-car garage. Visible from Orrington Ave. and Lincoln St. Applicable standards: [Construction: 1 - 14, and 16] [Previously reviewed 5/14, and continued to 6/11, 7/9, 11/12/2019] Continued from 12/10/2019 without discussion Page 80 of 171 SP1.Page 94 of 620 Page 81 of 171 SP1.Page 95 of 620 Page 82 of 171SP1.Page 96 of 620 Page 83 of 171 SP1.Page 97 of 620 Page 84 of 171 SP1.Page 98 of 620 Page 85 of 171 SP1.Page 99 of 620 Page 86 of 171 SP1.Page 100 of 620 Page 87 of 171 SP1.Page 101 of 620 Page 88 of 171 SP1.Page 102 of 620 Page 89 of 171SP1.Page 103 of 620 Page 90 of 171 SP1.Page 104 of 620 Page 91 of 171 SP1.Page 105 of 620 Page 92 of 171 SP1.Page 106 of 620 Page 93 of 171 SP1.Page 107 of 620 Page 94 of 171 SP1.Page 108 of 620 Page 95 of 171 SP1.Page 109 of 620 Page 96 of 171 SP1.Page 110 of 620 Page 97 of 171SP1.Page 111 of 620 Page 98 of 171 SP1.Page 112 of 620 Page 99 of 171SP1.Page 113 of 620 Page 100 of 171 SP1.Page 114 of 620 Page 101 of 171 SP1.Page 115 of 620 Page 102 of 171 SP1.Page 116 of 620 Page 103 of 171 SP1.Page 117 of 620 Page 104 of 171 SP1.Page 118 of 620 Page 105 of 171 SP1.Page 119 of 620 Page 106 of 171 SP1.Page 120 of 620 Page 107 of 171 SP1.Page 121 of 620 Page 108 of 171 SP1.Page 122 of 620 Page 109 of 171SP1.Page 123 of 620 N 0 30 SCALE 1" = 30' 60 COLFAX STREET LINCOLN STREET ORRINGTON AVENUESHERMAN AVENUEALLEY 2ALLEY 1 18' E-E18' E-E 18' E-E 18' E-ELOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 19 LOT 18 LOT 17 LOT 16 LOT 15 LOT 14 LOT 1318' PUBLIC ALLEY18' PUBLIC ALLEY EXH1 0802TREE.DGN x xx x xxxx x 1 xxxxx x xxxxx x TREE PRESERVATION PLAN1EVANSTON HOMES RESUBDIVISIONAMURENSE PHELLODENDRON 17" CAL. QUERCUS SPECIES 33" CAL. (OAK) QUERCUS SPECIES 33" CAL. (OAK) QUERCUS SPECIES 30" CAL. (OAK) QUERCUS MACROCARPA 51" CAL. (OAK) AMURENSE PHELLODENDRON 16" CAL. OCCIDENTALIS CELTIS 8" CAL. OCCIDENTALIS CELTIS 7" CAL. AMURENSE PHELLODENDRON 17" CAL. DELTOIDES POPULUS 14" CAL. SPECIES ACER 28" CAL. SPECIES ACER 9" CAL. SPECIES ACER 22" CAL. SPECIES ACER 11" CAL. SPECIES TILIA 14" CAL. SPECIES FRAXINUS 24" CAL. SPECIES FRAXINUS 14" CAL. SPECIES FRAXINUS 14" CAL. SPECIES FRAXINUS 13" CAL. SPECIES FRAXINUS 18" CAL. AMURENSE PHELLODENDRON 8" CAL. SPECIES ULMUS 36" CAL. TULIPIFERA LIRIODENDRON 18" CAL. TULIPIFERA LIRIODENDRON 24" CAL. TOTAL TREES: 26 TREES TO BE REMOVED: 2 TREES TO BE PROTECTED: 24 PARKWAY TREE SUMMARY x x x x x x xx NOTES: -BACKFILL ANY HOLES WITH REGULAR ORGANIC/BLACK TOP SOIL -DRILL GRADE BEAM PIERS UNDER ARBORIST SUPERVISION -GRADE BEAMS RATHER THAN EXCAVATE FOUNDATIONS -CONTINUE PROCEDURE DESCRIBED ABOVE DURING CONSTRUCTION CONSIDER FERTILIZER/VERTICAL MULCH PROGRAM -CONSIDER FOLIAR SPRAY PROGRAM IF TREES SHOW ANY DEFICIENCIES -INITIATE ROOT WATERING PROGRAM (HEALTH STIMULATOR - INHIBITS SHOOT GROWTH - BETTER WITHSTAND STRESS) -TREAT WITH GROWTH REGULATOR CAMBISTAT -PRUNE DEADWOOD -INSTALL PROTECTION FENCING -ROOT PRUNING BY LICENSED ARBORIST BEFORE CONSTRUCTION OAK TREE PRESERVATION PLAN6. SATISFACTORY TO THE DIRECTOR OF PUBLIC WORKS . . . 7-2-5-10(A). BY SUITABLE BOXES OR OTHER PROTECTIVE DEVICES AND IN A MANNER ALL TREES SHALL BE AMPLY PROTECTED AGAINST INJURY OR DISFIGUREMENT SHEDS SHALL NOT BE PLACED WITHIN SIX INCHES (6") OF ANY TREE, AND LOCATION OF MATERIALS, FENCES OR SHEDS: MATERIALS, FENCES OR5. DESIGN GUIDELINES, TO ENSURE SUCCESSFUL TRANSPLANTS. 6-17-6. SPECIAL TECHNIQUES SHALL BE USED, AS DESCRIBED IN THE MANUAL OF ANDPREVENT DAMAGE TO PRESERVED TREES DURING CONSTRUCTION TO PRECAUTIONS SHALL BE MADE SHALL BE TRANSPLANTED ON SITE. SPECIAL MANAGEABLE SIZE FOR TRANSPLANTING, AND WITH AN ATTRACTIVE FORM IF THIS IS NOT POSSIBLE, THOSE EXISTING TREES THAT ARE HEALTHY, OF .WHEREVER POSSIBLE4. EXISTING TREES SHALL BE PRESERVED IN PLACE SHALL BE MADE PART OF THE LANDSCAPE PLAN. FEATURES EXIST AND CAN BE PRESERVED. THE PRESERVATION STATEMENT SITE AS TO WHETHER DESIRABLE TREE STANDS OR OTHER NATURAL A TREE PRESERVATION STATEMENT EVALUATING EACH BUILDING FOR EACH BUILDING PERMIT THERE SHALL BE SUBMITTED3. SHALL BE REPLACED WITH TOPSOIL AND SOD. 2. DRIVEWAYS AND SIDEWALKS TO BE REMOVED FROM THE PARKWAY WITH FENCE THROUGHOUT CONSTRUCTION. 1. CONTRACTOR SHALL PROTECT EXISTING TREES IN THE PARKWAY 02/10/11 LEGEND PAVEMENT REMOVAL ASPHALT PAVEMENT REMOVAL CURB AND GUTTER/COURTESY WALK REMOVAL x EXISTING ON-SITE TREES TO REMAIN IF POSSIBLE EXISTING TREES TO REMAIN EXISTING TREES TO BE REMOVED 13/24/11LOT 8 OAK TREE TO REMAINCENTERLINE OF DUCT CENTERLINE OF DUCT "IBT" T WATERMAIN STUB SPEED BUMP "CAUTION" "NO PARKING"14" 7"-6" 13" 36" 6" 48" 25" 60" 10" ML ML ML ML 24" U U ML 25" U 22" 12" 4" 24" E 26" (ROW OF MULTILIMB TREES) OF REMARKSDATENO.JOB NO. FILENAME: DATE: SHEET NO.DATEREMARKSPhone: (847) 696-4060 Fax: (847) 696-4065Rosemont, Illinois 600189575 W. Higgins Road, Suite 700,EVANSTON, ILLINOIS4208.02BOP Sta = 10+00.00EOP Sta = 13+87.5711+00 12+00 13+00 BOP Sta = 10+00.00 EOP Sta = 14+12.1811+0012+0013+0014+00N:\Projects\4208\4208.02\EXHIBITS\0802tree-preservation.DGN Default User=jckapustiakPage 110 of 171SP1.Page 124 of 620 CITY COUNCIL MARCH 28, 2011 ROLL CALL – PRESENT: Alderman Holmes Alderman Fiske Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus A quorum was present. PRESIDING: Mayor Elizabeth B. Tisdahl The OFFICIAL REGULAR MEETING of the City Council convened at 7:23 P.M. after the Roll Call and a quorum was present. . Mayor Proclamations and Public Announcements: Mayor Tisdahl made the following Proclamations: National Fair Housing Month, April 2011 National Public Health Week, April 7-13 Shore Community Services 60th Anniversary, April 9, 2011 Introduction of Dwight Hohl as Fire Division Chief of Life Safety Services was accomplished by Chief Klaiber Evanston Fire Department. Chief Klaiber gave a brief statement concerning Chief Hohl’s fitness for the job as he apologized for not formally introducing the Chief earlier. Chief Klaiber announced the Promotion of Office for Geoff Block to Fire Division Chief of Training and Administrative Services. After giving a short background of his accomplishments, the City Clerk administered the Oath of Office to the New Chief. City Manager Public Announcements and Presentations Presentation by William Geiger, President and CEO of McGaw YMCA, gave a short power-point presentation of the 125th year of service to the community. He pointed out that there are two “Y’s” in Evanston, YMCA and the YWCA. He wanted to provide a clear understanding of what the YMCA in Evanston is all about. He Page 111 of 171 SP1.Page 125 of 620 2 also stated the YMCA will now be known as the “Y”. Environmental Hall of Fame Award was presented by Ms. Deborah Vercondon, for Evanston creating a sustainability project. She then named a few of the accomplishments that qualified the City of Evanston for receiving the Hall of Fame recognition. The plaque was presented to the Mayor. Communications: City Clerk Greene announced the closing of early voting on this Thursday, March 31, 2011. He also stated the April 5, 2011 Election Day will have polling places open from 6 am-6 pm. Citizen Comment The following persons spoke on P1 & P2 Attorney Douglas R. Cannon spoke on behalf of Padma Rao and B.K. Rao and Their question in light of the Environmental Hall of Fame Award, how can the City of Evanston considering destroying 24 or more mature trees. Give some thought when you decide the fate of these trees was his remarks as he concluded by saying, “an award without true action, is no reward at all”. Leigh Skinner,1123 Noyes St stated she has a Master degree in Elm Trees and she stated it is less expensive to inoculate than to cut down the trees. She asked the Council to vote for option 1 tonight. Virginia Mann, 3004 Normandy Place stated Evanston has have a long history of preserving trees, and that the economics of tree inoculations outweigh the cutting them down and to vote for option 1. Affordable Housing supporters Jill Willis, 8938 Forestview Rd. stated she was very pleased with the City’s decision to address the issue of affordable housing. She is upset with the non- Evanston entity that has control of the funds who do not include the Evanstonian contractors to participate in the project. Keith Banks, 2125 Washington St. stated he was upset that the CHODOS were not given an opportunity to participate in the rehab and rebuilding of the houses in Evanston. The outside developer was not required to be partners with the Evanston developers, and contractors, and need to be a fairer distribution of the wealth. Ben Johnson, 708 Washington St. spoke for the Evanston Minority Business Consortium, Inc. he then introduced members of the Consortium and invited all to Attend their meetings that are held on every Saturday morning. Person (s) speaking on item A5 Robert Buchanan, 914 Brown Ave. stated the reason for him being here was to voice his opposition to the paving project. His reasons were: 1) It would increase traffic flow; 2) It is an unnecessary expense to the City and the residents. Page 112 of 171 SP1.Page 126 of 620 3 Fiscal issues speaker (s) Kevin O’Connor, 1227 ½ Isabella spoke on how to solve the budget deficit of the City of Evanston: 1) Take the $400,000 in the City Manager’s contingency fund; 2) Dismantle the 311 Center (which cost $611,000) This would reduce the City’s Deficit by $200,000 + or -. There are many inconsistencies in the City Manager’s proposed budget from last week. Junad Rizki, 2262 Ridge stated the proposed budget seminars is a total waste of time and energy on the City staffs efforts as well as the citizens. He stated the Council should look carefully at all the spending strategies of the City. SPECIAL ORDER OF BUSINESS Mr. Steve Griffin, Director of Community and Economic Development introduced the staff members of the various divisions of the Department: Sarah Flax, CDBG Grants Administrator, Jolene Saul, Housing Specialist with NSP2, Mary Ellen Pool, Housing Planner. Sarah Flax stated the meaning of Affordable Housing is a family of modest means who are likely to spend more than 30% of gross income on housing. She gave an overview of what the Department division are involved in. Mayor Tisdahl thanked Mrs. Flax for helping to bring the $18,000,000 for the NSP2 program. Ms. Jolene Saul presented the NSP2 prospective as trying to stabilize the communities that were hardest hit by the foreclosure issues. She gave her report explaining what has occurred since the funds were received. She also stated the five units that have been started will be completed by this summer/fall. Ms. Mary Ellen Pool manages the Federal Home Program and the Local Federal Housing Fund which are the two main funds used for housing in Evanston. These funds are used to assist homeowners with rehab and they have also partnered with Interfaith who supplies counseling to affected families of foreclosures and homelessness. Questions and Concerns 1) You stated in your presentation that the houses that already begun repairing will be completed this summer or is it next summer? Answer: Those houses will be completed this summer. 2) How soon will the house next to mine have the work started again, and when will it be completed? Answer: Work will begin hopefully next week and it will take a number of months to complete. The house came with a lot of challenges and we jokingly said it came with an amenity a skate Page 113 of 171 SP1.Page 127 of 620 4 park in the living room with a warped floor. 3) Please expand on how the marketing and looking for these subcontractors. Answer: The City has done the following: • qualifies as many contractors or businesses as possible after receiving their paperwork • Evanston businesses, Women owned as well • Compiled a list of 200 businesses and most are Evanston businesses • Give priority to the Evanston businesses • Using geographic data Evanston contractors are considered first, especially Evanston Section 3 • They run adds, send out complete packets and try other ways to inform the businesses and contractors (SP1)Affordable Housing Update Affordable Housing is one of the 13 City Council goal areas. Affordable Housing is defined as rental and ownership housing that is affordable for households of modest means and who, based on local housing market conditions, are likely to spend more than 30% of gross income on housing. For Action Items not approved on Consent Agenda (A3.1)Approval of Contract Award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (RFP 11-53) Staff recommends City Council approval of a contract award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (EPI) (16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to determine if potential environmental concerns exist on the property, evaluate those concerns, and conduct preliminary geotechnical investigations to determine potential foundation systems for a new Crown Center prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action (A3.2)Approval of Contract Award for Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (RFP 11-59) Staff recommends City Council approval of a contract award for the Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago, IL) at a total cost of $49,500. This study is to validate the market feasibility and financial strategy of the proposed project prior to releasing an RFP to prequalified Page 114 of 171 SP1.Page 128 of 620 5 vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action (A3.4)Approval of Three Year Schedule for Public Elm Tree Injection Program Staff recommends that the City Council approve a three-year schedule for the Elm Tree Injection Program. At the November 22, 2010 Council meeting approving the FY2011 budget, staff was directed by Council to include all public elm trees above 10” diameter, thus adding 840 additional trees. At that time, a report was requested by Council to outline how the additional trees would be added to the program. For Action (A3.7)Approval of Purchase of Recycling Containers from Wausau Tile, Inc., (Bid 11-68) Staff recommends City Council approval of a purchase in response to Bid 11-68 of 350 recycling containers for the business districts and 75 recycling containers for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of $89,750. Funding for this work will be from the Energy Efficiency and Conservation Block Grant which has budgeted $90,000 for this project. For Action (P2)Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall College As indicated in the memorandum summarizing Resolution 13-R-11, proposed resubdivision for 2408 Orrington, City staff has discussed the remaining issues about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An alternative Resolution has been prepared for consideration dated March 22, 2011. If the alternative resolution is approved, then this ordinance needs to be amended to mirror the revised language in the approved resolution. Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative Proposed Alley Plan (Exhibit B to 11-O-11). This item was held in Committee on January 24, 2011, and was introduced at the February 14, 2011 City Council meeting. For Action CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of March 14, 2011 Page 115 of 171 SP1.Page 129 of 620 6 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)City of Evanston Payroll through 3/13/11 $2,462,035.56 (A2)City of Evanston Bills FY2010/11 through 3/29/11 $1,209,762.82 City of Evanston Bills FY2011 through 3/29/11 $ 906,275.92 (A3.3)Approval of 2011 Special Events Calendar Staff recommends City Council approval of the 2011 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines, with the exception of one new proposed event: Women’s TK9 Race. The Special Events Committee requires further discussion with the Women’s TK9 Race event coordinator and will provide a recommendation for this event at a later date. For Action (A3.5)Approval of Contract award for 2011 MFT Street Resurfacing Program to Schroeder Asphalt Services (Bid 11-85) Staff recommends City Council approval of a contract in response to Bid 11-85 to award the 2011 MFT Street Resurfacing Contract to Schroeder Asphalt Services (P.O. Box 831, Huntley, IL) in the amount of $693,865.90. Funding for this work will be from Motor Fuel Tax Funds. The budgeted amount is $1,000,000. For Action (A3.6)Approval of Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Generated as Part of the Water Treatment Process Staff recommends City Council approval of the Estimated Annual User Charge for 2011 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for Disposal of Sludge generated as part of the water treatment process in the amount of $300,958.19. Ten payments of $30,095.82 will be made beginning March 1 and ending on December 1, 2011. Funding for this work will be from the Water Fund, Account 7110.62420. This account has a budget of $387,345 specifically allocated for MWRDGC sludge disposal fees. For Action (A4)Resolution 16-R-11: Authorizing the City Manager to Execute the Easement Agreement with Sunesys L.L.C. for the Installation of Dark Fiber Optic Cable Staff recommends that the City Council adopt Resolution 16-R-11 to grant a utility easement to Sunesys L.L.C. for the installation of Dark Fiber Optic Cable in the public right-of-way. The local Sunesys office is located at 18 West 140 Butterfield Road, 15th floor, Oakbrook Terrace, IL, 60181. No City funding is Page 116 of 171 SP1.Page 130 of 620 7 required for this fiber optic cable installation. Sunesys will be assessed a utility easement fee of $5 per square foot for 13,800 square feet, for a total fee of $69,000 to be deposited into Right-of-Way account 2630.52126. For Action (A5)Ordinance 19-O-11: Special Assessment #1506 Alley Paving Project – North of Main Street, East of Grey Avenue Staff recommends approval of proposed Ordinance 19-O-11 by which City Council would authorize paving of the alley north of Main Street, east of Grey Avenue through the Special Assessment Process. Funding for this work will be 50% special assessment funds and 50% by home owners to be collected over a period of ten years. The City’s share ($130,707.35) will be paid by the special assessment fund 6365.65515. This ordinance was introduced at the March 14, 2011 City Council meeting. This ordinance was introduced at the March 14, 2011 City Council meeting. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action (A6)Ordinance 20-O-11: Special Assessment #1507 Alley Paving Project – North of Brummel Street, East of Callan Avenue Staff recommends approval of proposed Ordinance 20-O-11 by which City Council would authorize paving of the alley north of Brummel Street, east of Callan Avenue through the Special Assessment Process. The estimated total special assessment cost of paving the alley is $61,150.10. The City’s share is $45,862.57 which is 75% of the total cost due to the adjacent CTA property on the north side of the proposed alley paving project. It has been the City’s practice to fund the share of public agencies. Funding for this work will be 75% special assessment funds and 25% by home owners to be collected over a period of ten years. The City’s share ($45,862.57) will be paid by the special assessment fund 6365.65515. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action (A7)Ordinance 21-O-11: Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer Local Liquor Commissioner recommends City Council adoption of Ordinance 21- O-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed ordinance will permit licensees to charge for wine tastings and to sell warm beer in no more than 10% of their stores. The proposed amendments conform to state statute. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action Page 117 of 171 SP1.Page 131 of 620 8 PLANNING & DEVELOPMENT COMMITTEE (P1)Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrington Avenue, Former Site of Kendall College Resolution 13-R-11 was tabled by the City Council on February 28 and March 14, 2011 to allow more discussions between the property owner’s attorney and the City. Based on these discussions staff presents the Resolution 13-R-11 dated March 22, 2011, which differs from that which was on the floor at the March 14, 2011 Council meeting. This alternate resolution represents staff’s best attempt at further negotiation of the outstanding issues regarding the proposed subdivision with the developer’s counsel. For Action HUMAN SERVICES (H1)Ordinance 5-O-11 Amending Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to Add Section 8, “Tree Preservation Staff recommends approval of language modifications to the proposed Tree Preservation Ordinance 5-O-11 as approved by the Human Services Committee on March 7, 2011. The proposed ordinance has been revised since the January 24, 2011 City Council meeting to reflect concerns from the Public Works, Community and Economic Development, and Utilities Department Directors. This ordinance was introduced at the March 14, 2011 City Council meeting. For Action OTHER COMMITTEES (O1)Resolution 22-R-11: Mayor Pro Tem Schedule for Remainder of 78th City Council Staff recommends consideration of Resolution 22-R-11 setting forth a proposed schedule of Mayor Pro Tem appointments for rest of the term of the 78th City of Evanston City Council. For Action (O2)Resolution 21-R-11: Approving Release of Certain Closed Session Minutes Recommend approval of Resolution 21-R-11 approving release of the closed session meeting minutes listed on Exhibit A and determining that a need still exists for confidentiality as to the minutes on Exhibit B. Minutes to be released in whole from 2000 through 2002 will be available on the City’s Transparency Web Page 118 of 171 SP1.Page 132 of 620 9 pages on Tuesday, March 29, 2011. Minutes to be released from later years will be made available as soon as possible. Minutes to be released total 108 meetings and are listed below by year. 2000: 20 sets of minutes 2001: 19 sets of minutes 2002: 19 sets of minutes 2007: 19 sets of minutes 2008: 18 sets of minutes 2009: 12 sets of minutes 2010: 1 set of minutes For Action APPOINTMENTS (AP1)For Appointment to: Library Board Margaret Lurie (AP2)For Reappointment to: Sign Review and Appeals Board Susan Felts Motion made and seconded to approve Consent Agenda. A roll call resulted in a 9-0. The Consent Agenda was approved. Items for discussion not approved on Consent Agenda: (A3.1)Approval of Contract Award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (RFP 11-53) Staff recommends City Council approval of a contract award for the Crown Park Phase I and Phase II Environmental Site Assessment and Preliminary Geotechnical Engineering Services to Environmental Protection Industries (EPI) (16650 South Canal, South Holland, IL) at a total cost of $7,510. This study is to determine if potential environmental concerns exist on the property, evaluate those concerns, and conduct preliminary geotechnical investigations to determine potential foundation systems for a new Crown Center prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action Alderman Holmes motioned for approval and it was seconded. Question asked was do we have the staff to conduct this type of study, and the answer was no. A roll call was conducted with a result of 9-0 and the motion passed. Page 119 of 171 SP1.Page 133 of 620 10 (A3.2)Approval of Contract Award for Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (RFP 11-59) Staff recommends City Council approval of a contract award for the Crown Market Validation and Financial Feasibility Study to HVS Convention, Sports & Entertainment Facilities Consulting (205 West Randolph, Suite 1650, Chicago, IL) at a total cost of $49,500. This study is to validate the market feasibility and financial strategy of the proposed project prior to releasing an RFP to prequalified vendors. Funding will be provided by Capital Improvement Program Account #415555, with a budget of $143,000. For Action Alderman Holmes motioned for approval with a second. Roll call was conducted with a 9-0 result and the motion passed. (A3.4)Approval of Three Year Schedule for Public Elm Tree Injection Program Staff recommends that the City Council approve a three-year schedule for the Elm Tree Injection Program. At the November 22, 2010 Council meeting approving the FY2011 budget, staff was directed by Council to include all public elm trees above 10” diameter, thus adding 840 additional trees. At that time, a report was requested by Council to outline how the additional trees would be added to the program. For Action Alderman Holmes stated this was brought to Council for further discussion because it was not settled in committee. A motion and a second was made to approve option 1. Roll call was conducted with a 7-2 result to approve. The motion passed and Aldermen Burrus and Holmes voted no. (A3.7)Approval of Purchase of Recycling Containers from Wausau Tile, Inc., (Bid 11-68) Staff recommends City Council approval of a purchase in response to Bid 11-68 of 350 recycling containers for the business districts and 75 recycling containers for athletic fields from Wausau Tile, Inc. (Wausau, WI 54402) in the amount of $89,750. Funding for this work will be from the Energy Efficiency and Conservation Block Grant which has budgeted $90,000 for this project. For Action Alderman Holmes began her talk of this item by directing the attention to the screen to see the proposed recycle bins. The Mayor called for a motion since there was not one made previously and it was seconded. Roll call was conducted with the result of 9-0. The motion passed. (P2)Ordinance 11-O-11: Accepting the Dedication of Public Alleys as a Product of Approval of a Plat of Subdivision for 2408 Orrington, the Former Site of Kendall College Page 120 of 171 SP1.Page 134 of 620 11 As indicated in the memorandum summarizing Resolution 13-R-11, proposed resubdivision for 2408 Orrington, City staff has discussed the remaining issues about the Plat of Resubdivision for 2408 Orrington with the owner’s attorney. An alternative Resolution has been prepared for consideration dated March 22, 2011. If the alternative resolution is approved, then this ordinance needs to be amended to mirror the revised language in the approved resolution. Staff recommends approval of Ordinance 11-O-11, including the enclosed Alternative Proposed Alley Plan (Exhibit B to 11-O-11). This item was held in Committee on January 24, 2011, and was introduced at the February 14, 2011 City Council meeting. For Action Alderman Rainey removed the item from the table during Consent Agenda and she asked for an alternate plan for the concern of the tree issues on the property. The tree preservation plan of the Ordinance protects the tree under the alternative resolution and the motion received a second. Roll call vote was conducted with a 9-0 vote to approve the newly amended Ordinance. The motion passed. Call of the Wards Ward 5 –Alderman Holmes stated she and the Mayor attended a workshop at Family Focus where 98 young men were in attendance (this program was hosted by Delta Sigma Theta Sorority). She also encouraged everyone to stop by Firehouse #1 to view a photograph that was signed by all of the neighbors and presented to the Station on Saturday. Ward 6 – Alderman Tendam announced the openings of the “Mighty Twig” and the “Childcare Network” this past weekend. Ward 7 –Alderman Grover welcomed Alderman Braithwate, and announced her and Alderman Tendam are joining the Central St. Neighbors on Thursday to discuss matters that relate to the neighborhood. On April 13th will be a summit on distracted driving at the Evanston Township High School from 2:30 to 5:30 pm (room N112). Ward 8 – Alderman Rainey announced the intention of Utilities as of April 1, 2011 they will be cutting off all customers who are delinquent in their payments. The 8th ward will be hosting the “Starlight Concerts” as well as the “Summer Movie Program”. Also she mentioned the talks with a Gallery and a Movie Theater in the South part of Evanston. Ward 9 – Alderman Burrus announced her attendance at the “150 kickoff”, and stated she is waiting for submissions of everyone’s best ideas. The not-for-profit organizations are sponsoring the event. Page 121 of 171 SP1.Page 135 of 620 12 Ward 1 – Alderman Fiske stated she was very happy of the tree resolution. She also thanked the developer for listening to the concerns, as well as the staff’s support and input. Ward 2 – Alderman Braithwaite thanked the City staff for all of their help in getting acclimated. On Wednesday 30th he will be meeting with the Canal Park Neighbors to get to know their concerns. He stated he will be having a super ward meeting on April 14th at 7:00 pm-9:00 pm at the Levy Center. Ward 3 – Alderman Wynne announced that the City of Evanston has an Elm tree insurance plan that residents who have Elm trees on their property can apply for. She also mentioned the meeting that she and Alderman Rainey attended concerning the CTA red and purple lines. Ward 4 –.Alderman Wilson had no report. Motion was made and seconded to convene to Executive Session for discussion of Collective Bargaining and Real Estate. Motion passed 9-0. Meeting was adjourned at 9:25 pm. Rodney Greene, City Clerk City of Evanston Page 122 of 171 SP1.Page 136 of 620 Page 123 of 171 SP1.Page 137 of 620 Page 124 of 171 SP1.Page 138 of 620 Page 125 of 171 SP1.Page 139 of 620 Page 126 of 171 SP1.Page 140 of 620 Page 127 of 171SP1.Page 141 of 620 Page 128 of 171SP1.Page 142 of 620 FRONT ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 1 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 129 of 171SP1.Page 143 of 620 RIGHT ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 2 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 130 of 171SP1.Page 144 of 620 REAR ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 3 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 131 of 171SP1.Page 145 of 620 LEFT ELEVATIONSHEET NO.INITIAL DATEDETAIL TITLE / DESCRIPTION REVISION OF WWW.WILLIAMRYANHOMES.COM DIVISION 4 C:\USERS\MHARKINS\ONEDRIVE - RYAN BUILDING GROUP\ARCHITECTURAL\NSB\MIDWEST\COMMUNITY\KENDALL PLACE\LOT SPECS\LOT 8\NEW DESIGN-20190611\KP8 ELEVATIONS - HATCHED-07062019.DWG PROPOSED ELEVATIONS 08/06/2019 10/31/2019 4 ILLINOIS Page 132 of 171SP1.Page 146 of 620 Page 133 of 171SP1.Page 147 of 620 Page 134 of 171SP1.Page 148 of 620 Page 135 of 171SP1.Page 149 of 620 City of Evanston ZONING ANALYSIS REVIEW SHEET APPLICATION STATUS: On Hold May 09, 2018 RESULTS OF ANALYSIS: Compliant Address: Applicant:Joseph Balistreri Phone: District:R1 Overlay:None Reviewer:Carlos Ruiz Purpose:Zoning Analysis without Bld Permit App Preservation District: 18ZONA-0039Z.A. Number: 2390 ORRINGTON AVE THIS APPLICATION PROPOSES (select all that apply): X New Principal Structure New Accessory Structure Addition to Structure Alteration to Structure Retention of Structure Change of Use Retention of Use Plat of Resubdiv./Consol. Business License Sidewalk Cafe Home Occupation Other Proposal Description: ANALYSIS BASED ON: Plans Dated: Prepared By: Survey Dated: Existing Improvements: August 8, 2019 BSB Design August 8, 2019 Vacant New SFR with attached garage ZONING ANALYSIS The following three sections applly to building lot coverage and impervious surface calculations in Residential Districts. Open Parking Debit (Add 200sqft/open space Addtn. to Bldg Lot Cov. # Open Required Spaces Paver Regulatory Area Pavers/Pervious Paver Exception (Subtract 20%) Total Paver AreaTotal Elibigle Front Front Porch Exception (Subtract 50%) RESIDENTIAL DISTRICT CALCULATIONS Front Porch Regulatory Area PRINCIPAL USE AND STRUCTURE Standard Existing Proposed Determination USE:Dwelling - SF Detached Compliant Comments: CompliantMinimum Lot Width (LF) USE: 35 ft.69.27 Single Family Detached Comments: 7200 sfMinimum Lot Area (SF) USE:Single Family Detached 7975 Compliant Comments: Dwelling Units:1 Compliant Comments: Rooming Units:Compliant Comments: Building Lot Coverage (SF) (defined, including subtractions& additions): Compliant 29.115987460815045% 232230% Comments: Page 1 LF: Linear Feet SF: Square Feet FT: Feet Page 136 of 171 SP1.Page 150 of 620 Standard Existing Proposed Determination Impervious Surface Coverage (SF, %) Compliant 39.14934169278997% 3122.1645% Comments: Gross Floor Area (SF) Use: Comments: Height (FT) Comments: Front Yard(1) (FT) Orrington Ave Compliant27 ft.27 ft. Street: Direction: E Comments: Front Yard(2) (FT) Street: Direction: Comments: Street Side Yard (FT) Lincoln St Compliant15 ft15 ft Street: Direction: N Comments: Interior Side Yard(1) (FT)Compliant5 ft5 ft. Direction: S Comments: Direction: Interior Side Yard(2) (FT) Comments: Rear Yard (FT)Compliant30 ft30 ft. Direction: W Comments: PARKING REQUIREMENTS Standard Existing Proposed Determination Use(1):Single-family Detached 2 per dwelling unit (Table 16-B). 2 Compliant Comments: Attached garage accessed from rear alley Use(2): Comments: Use(3): Comments: TOTAL REQUIRED: Comments: Page 2 LF: Linear Feet SF: Square Feet FT: Feet Page 137 of 171 SP1.Page 151 of 620 Standard Existing Proposed Determination Handicap Parking Spaces Sec. 6-16-2-6 Comments: Access:Sec. 6-16-2-2 Comments: Vertical Clearance (LF)7'8 ft Compliant Comments: Surfacing:Sec. 6-16-2-8 (E) Comments: Location:Sec. 6-4-6-2 Comments: Angle(1): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Angle(2): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Garage Setback from Alley Access (FT) Comments: MISCELLANEOUS REQUIREMENTS Standard Existing Proposed Determination Requirement (1): 6-4-1-9 YARDS (B)1. 3' on front yard, 6' in depth, 24' front yard setback Compliant Comments: 6-4-1-9 YARDS (B)1.Open front porches may extend into no more than twenty-five percent (25%) of the required front yard setback, shall not exceed seven (7) feet in depth, and must maintain a minimum ten (10) foot front yard setback. Requirement (2): Comments: Requirement (3): Comments: Analysis Comments COMMENTS AND/OR NOTES Page 3 LF: Linear Feet SF: Square Feet FT: Feet Page 138 of 171 SP1.Page 152 of 620 Standard Existing Proposed Determination See attached comments and/or notes. Site Plan & Appearance Review Committee approval is: Not Required Results of Analysis: This Application is Compliant RESULTS OF ANALYSIS SIGNATURE DATE Page 4 LF: Linear Feet SF: Square Feet FT: Feet Page 139 of 171 SP1.Page 153 of 620 APPROVED Page 1 of 6 MEETING MINUTES EVANSTON PRESERVATION COMMISSION MINUTES EXCERPT Tuesday, May 14, 2019 Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2800 7:00 P.M. Members Present: Robert Bady, Julie Hacker, Ken Itle, Suzi Reinhold, Mark Simon, Diane Williams and Karl Vogel Members Absent: Elliott Dudnik, Jamie Morris, Sally Riessen Hunt and Tim Schmitt Staff Present: Scott Mangum, Planning & Zoning Manager Presiding Member: Mark Simon, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Simon called the meeting to order at: 708 pm with a quorum of seven Commissioners present. 3. NEW BUSINESS F. 2390 Orrington Ave. (NEHD) - Joseph Balistreri, applicant. Construction of a single family residence with attached 2-car garage. Applicable standards: [Construction: 1- 14 and 16] Joseph Balistreri presented the application as follows: Proposed 2-story 5 bedroom single family home with attached garage. Proposed materials are cedar siding, brick clad wood windows, brick chimney, Andersen E- Series aluminum clad windows, aluminum gutters, wood soffits and wood trim Nels Johnson Arborist proposes saving one oak tree, cut the one oak tree not rooted, installing protection fencing, pruning roots, and add chemicals to strengthen the roots, fertilizing the soil and pruning hazardous limbs. Three 7-8” oaks could be planted, also plant more than 125% of the caliper of the trees and make up for that tree to be lost. Commissioner Williams asked for material samples for a very important corner of this development. Page 140 of 171 SP1.Page 154 of 620 Page 2 of 6 Public Comments Ald. Judy Fiske, one of the authors of the Northeast Historic District 20 years ago said the following: When plan for subdivision of Kendall College property came to the Preservation Commission, one of the standards asked to review in approving of the plat of subdivision was section 2-8-12 d. preserve and protect the critical features of the streetscape associated with the landmark or area, property, structure, site, or object in the district. That includes the trees. So when the Preservation Commission approved that. It came forward to the Council, and Council approved it as well, based on the same standards. The trees are entirely relevant to this discussion. When creating a historic district, not only setbacks or the architecture, but the streetscape, the critical features, the landscaping, the whole feeling and character of the district are taken into consideration. Asked the Commission to consider these 200-300 years old oak trees. They are important to the streetscape, climate, health, to the joy of living in this area. There is no way that one of those trees that’s at the group of two is going to come down and that the other one won’t be affected. This corner stands out and it’s incredibly important to the historic district, and asked the Commission to take some time to think about that. Nancy Bradt, Julie Dorfman, Camille Blachowicz of 806 Colfax St. Michael Wasielewski of 2380 Orrington Av., Allison Sloan, Barbara Janes of 802 Colfax St., Ted Sykes, and Richard Buchanan of 723 Lincoln St. spoke to save the trees and made the following comments: Trees that are fenced, failed 3-4 years because construction. 16’ radius of protection fence must be strictly enforced. City Council committed to the Climate Action and Resilience Plan. 200-300 year old oak trees cannot be replaced. The Nels Johnson report says that in order to retain the health of the other trees they would have to retain the stump of the tree torn down. Looking at the character of Lincoln St. and the neighborhood, is a showcase of Evanston, and preserving it is important for this and future generations. Looking at all the houses built on Orrington Av., there is a uniform setback. Concern was expressed about the setback for the proposed house and its substantial massing. Illinois’ ecosystem is called an oak savanna, and Oaks are the backbone of that ecosystem. The oak trees currently are only 17 percent of the oak ecosystem of what originally was. If the existing tree is a 32 inch diameter Burr Oak, the National Tree Benefit Calculator says that it’s soaking up approximately 5,248 gallons of storm water runoff every year and it’s absorbing about 1,565 pounds of carbon dioxide, and big shade tree lowers the heat effect index about 10-15 degrees underneath. Concern about the mass of the proposed house and the impact it would have on the century old oak trees on the lot. Page 141 of 171 SP1.Page 155 of 620 Page 3 of 6 The Preservation Ordinance Section 2-8-9 (B) 9. Walls of continuity states:…”landscape masses shall form cohesive walls of enclosure along a street, to ensure visual compatibility with the properties, structures, sites, public ways, objects and places to which such elements are visually related.” That says those trees need to be saved. The 200-300 year old trees; they are the ambiance of the neighborhood. Replacing them with 7 or 8 inch trees is not going to spruce up the neighborhood. Trees die when they lose 40 percent of their root mass. One should not be a foundation closer than 25 foot to a tree, ideally more than 50 feet away. The number of trees lost through storm damage and disease is staggering. The canopy is much less than 13 years ago. It would be a shame to lose two more trees. A development should be done carefully without destroying the healthy trees. Commissions Findings Commissioner Itle made the following comments: The project maximizes bulk, volume and mass. Street facades have many types of windows at random. Treatment of front entrance on Orrington Av. with an open deck and no covered porch is awkward, but on Lincoln St. is a roofed porch that should have been on the Orrington side. The Lincoln street side almost reads more as the front entrance. The proposed house design does not fit the character of the rest of the development where they were very traditional about providing a front entrance with a covered porch. Commissioner Reinhold made the following comments: The Commission needs to see more context of what is going on with the adjacent homes. That information is needed to find out how the standards apply with the heights and proportions and the rhythms of the existing houses. Applicant should come back with the streetscape on Lincoln St. and Orrington Av., and provide more documentation on what the Commission is comparing the proposed house to, for the compatibility, height, rhythm and scale. There are questions regarding standards 9 and 12 (walls of continuity and original qualities) The fact that the neighborhood has made significant efforts to preserve these trees with past development, that does somehow say that this is a characteristic of this specific lot. Chair Simon said that the Commission should provide the applicant with guidance. Commissioner Itle referred to the following standards: #3 W indows: a broad mixture of windows, and different groups of windows. It’s kind of a little bit of everything without any apparent reason to how things are distributed. Page 142 of 171 SP1.Page 156 of 620 Page 4 of 6 # 4Rhythm of solids to voids: the corner octagonal piece needs further study. That would be quite an expanse of glass compared to the rest of the neighborhood. # 6 Rhythm of entrance porches: not compatible with the neighborhood. # 7 Relationship to materials and texture: how this particular brick and cedar siding look relative to the environment. # 9 and # 10 Landscaping: Walls of continuity and scale. The house is too big for the lot, and the important historic or mature trees that are on the lot; is it really appropriate to maximize the zoning footprint and build to the maximum (2,393 square feet and the proposed is 2,392 square feet). Chair Simon noted that the City and the developer negotiated the plat of subdivision, and it does say trees on private property will be preserved to the extent feasible. The City didn’t think or wasn’t able to get any restriction. Scott Mangum said there is a resolution that approved the subdivision of the property and as part of the resolution there is the tree preservation plan; it had three different denotations for trees: existing trees to be removed, existing trees to remain and existing on-site trees to remain if possible. Chair Simon said there seems to be questions about what the Commission’s authority is. The arborist seems to say that the tree closer to Lincoln St. will be lost. The applicant in his presentation was speaking as if it would be preserved, which obviously is a goal. To him it is a realistic goal to try to improve the protection of that tree, and do everything possible to protect that tree. The siting of the house is such that, it can’t be moved anywhere. Even if the footprint was shrunk a little and it was moved back, it sti ll would be 10-12 feet from the house. What clearly the Commission does not have authority to do is to deprive the applicant of the right to build a house on the property. Chair Simon said he would be in favor of allowing the applicant to further develop the steps to preserve the tree that is closer to the street. The house could be moved and shrunk a little. However, the house is right against the rear setback already. Commissioner Itle said the two trees in the middle are at grave risk, no matter what gets build on the site. It is a matter of what is the solution architecturally that is compatible with the neighborhood that at least maximizes the odds that the trees can survive. Joe Balistreri said the 53 inch oak at the end of the alleys, is less than 12 feet from the other house they built, and it is still standing. Chair Simon said the consensus in the Commission is that consideration should be given to changes to the house itself. He asked if the applicant has enough guidance to go back and reconsider those issues such as the façade of the house, entrance way and windows. Page 143 of 171 SP1.Page 157 of 620 Page 5 of 6 Commissioner Hacker asked for clarification of the drawings (needed to see the house in relation to the houses next to it). In the photo the house appears really massive, if its mass could be minimized and move it away at least from the closest tree. The Commission has seen street facades with the other houses, and the heights, and being able to compare things. Commissioner Reinhold said that Carlos Ruiz could work with the applicant. It is a matter of information, how pulling the heights across and documenting that. Carlos R uiz could provide examples of other applicants that have shown that information Chair Simon asked the applicant to bring actual samples of the brick and the other materials, better drawings as to the depictions of the placement (vis -a-vis) like the houses on Lincoln. Commissioner Reinhold asked for an elevation comparison with heights, the front façade solids and voids (windows and proportions). Commissioner Simon said that the presentation did not include what they would do to preserve the trees. J. Balistreri said that the plan that they passed with Evanston calls for a six foot minimum protection with aluminum fence and a silk fence on the inside (copies available). Chair Simon said he would prefer consulting with the City’s experts rather than making the Commission come up with its own determination as to the trees protection. Scott Mangum said that there is a tree protection ordinance that was referenced earlier, that requires a tree protection plan for the construction that would be required. If there is tree removal there is calculations for replacement of the caliper of these trees, at least 125% of what would be replaced. These are ordinance restrict ions that work outside the preservation authority. Chair Simon said the Commission lacks the expertise i.e. what would be adequate to save the one tree? Scott Mangum said that it is outside of his expertise. The Public Works Agency arborist regulates that part of the ordinance. The Commission could consult with them and get more information about what type of plan would be submitted to them for review. Chair Simon said the Commission could report to Ald. Fiske at least on the steps being taken. Commissioner Itle said the applicant should ask Nels Johnson what is the appropriate setback needed from the northern most tree to be highly confident that it survives the construction. Say to Nels Johnson, we want to save this tree, how much can we build. Chair Simon said there is a gray area about where the Commission’s purview to approve things stops. It will be taken into account steps that the applicant took to try to strengthen the preservation of the trees. Page 144 of 171 SP1.Page 158 of 620 Page 6 of 6 Joe Balistreri said they would happy to come back with the suggested changes, The City of Evanston arborist is clear that it is impossible to save both trees. They are trying to find a suitable solution by maintaining one of the trees and keep it if possible. Ald. Fiske said there is language on the subdivision that indicates that the Commission should be thinking about the trees and she would like that to be really clarified. As the City staff is having this discussion, she would be happy to participate in it. It was the City’s expectation that every step would be taken to preserve the trees, and that’s reflected in the documents that were in the resolution that was finally approved. It did not anticipate in taking something down in order to build as big a house as possible. Commissioner Williams made a motion to continue the application for 2390 Orrington Av. until the June 11, 2019 Commission meeting, seconded by Commissioner Itle. The motion passed. Vote: 7 ayes, 0 nays. 7. ADJOURNMENT Commissioner Williams made a motion to adjourn the meeting at 9:38 pm, seconded by Commissioner Bady. The motion passed. Vote: 7 ayes, 0 nays. Respectfully submitted: Carlos D. Ruiz Senior Planner/Preservation Coordinator Next Meeting: TUESDAY, June 11, 2019 at 7:00 P.M. (Subject to change) Page 145 of 171 SP1.Page 159 of 620 APPROVED Page 1 of 5 EVANSTON PRESERVATION COMMISSION Tues day, November 12, 2019, 7:0 0 P.M. Morton Civic Center, 2100 Ridge Avenue Room 2800 James C. Lytle Council Chambers MINUTES (EXCERPT) Members Present: Elliott Dudnik, Julie Hacker, Sally Riessen Hunt, Ken Itle, Mark Simon, Aleca Sullivan, and Karl Vogel Members Absent: Robert Bady, Jamie Morris, Suzi Reinhold, and Tim Schmitt Staff Present: Scott Mangum, Planning & Zoning Manager Carlos Ruiz, Preservation Coordinator Presiding Member: Mark Simon, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Simon called the meeting to order at 7:11 pm with a quorum of seven Commissioners present. 3. NEW BUSINESS A. 2390 ORRINGTON AVE. CASE # 18PRES-0147 – Joseph Balistreri applies for a Certificate of Appropriateness for the Construction of a single family residence with attached 2-car garage. Visible from Orrington Ave. and Lincoln St. Applicable standards: [Construction: 1-14, and 16] [Previously reviewed 5/14, and continued to 6/11, and 7/9] Joseph Balistreri presented the application for building a single family house at 2390 Orrington Ave. Based on the previous Commiss ion’s recommendation; they revised the plans accordingly as follows: Reduced the size of the Prairie style house Reduced the window sizes and window style discrepancies Soften the color red of the cedar lap siding The footprint was reduced to accommodate de covered front porch Materials: brick on the first floor, lap cedar siding on the second floor Clad wood Prairie style casement windows 30-year architectural fiber glass roof shingles Joseph Balistreri showed samples of the building materials. He also discussed the tree arborist report and how far back that old Kendall College foundation went into the lot, Page 146 of 171 SP1.Page 160 of 620 APPROVED Page 2 of 5 where the root system dies. The recommendation to save one of the trees is to cut one of them down, installing a tree protection fencing around the saved tree, and protecting the root system. The survey shows where the old foundation of Kendall College is. The 2011 subdivision agreement reads saving certain trees ‘if possible.’ Commissioner Itle asked about the proposed setbacks. J Balistreri said 15’ to the north; 24’ front of the porch (east); and 5’ on the south side. Public Comment: Leslie Shad of Natural Habitat Evanston asked the Commission to deny the COA. The 55” 330-year old Bur Oak is not in good shape. Cutting the one tree will cause the other tree to die. Andrew Yun of lot 13 expressed concerns with the workmanship of the developer, and the impact of the construction on the trees. Ada Yun of 708 Lincoln St. said that the arborist’s report noted that the Bur Oak on the north is healthy, as well as the south Bur Oak. The new foundation will have a major impact on the south Bur Oak. Trees on private properties should be preserved in historic districts and the COA should be denied based on the standards. She had concerns about the proposed dark colors of the house and the fencing. Michael Wasielewski of 2380 Orrington said that the trees will be impacted and the look of Lincoln Ave. The proposed materials are too similar to the dark brick color. The Commission had asked the diversity with the types and styles in regard of exterior elevations. The other houses on Orrington have a front yard setback of 28.5’ Camille Blachowicz of 806 Colfax s aid that Evanston is an important stop in the migratory bird flyway and the Oak trees are important markers for the birds. Also, ornithological tourism brings revenue to Evanston. And non-one of the heritage trees policies of surrounding communities would allow the removal old these trees. Ald. Fiske said that she is one of the authors of the Northeast East Evanston historic district nomination, both the National Register and the City of Evanston. Ald. Fiske said this is the prime site for the block, and the Oak trees are a historic part of the property. Historic districts always consider streetscape and landscap e masses, and the general context and character of a district, reason why the Oak trees are important. When Kendall College was there, the tree roots stopped at the foundation. The hope was that a building could be built before the roots could migrate. Ald. Fiske said that this location gives the opportunity to design a really “cool” house, and not quite as large as the other houses on the block. What it is proposed is too big for the site. Because there is a concern throughout the City of Evanston about of the loss of too many trees on private property, City Council is moving forward to amend the Tree Ordinance to identify heritage trees. As proposed, one of trees would go and the tree that shares the root system will probably go as well. She asked to allow the developer to build something that is Page 147 of 171 SP1.Page 161 of 620 APPROVED Page 3 of 5 consistent with the intent of the Historic Preservation O rdinance, and also with the intent of the community’s will. She urged the Commission to work with the developer creatively. Hugh DuBose, City Attorney, said that as part of the subdivision, the City entered into a tree preservation plan with the developer, an attachment to Resolution13 -R-11, c ontains a site map, coded in red (existing trees to be removed); green (existing tree to remain); and grey (existing tree to remain if possible). City Council added an amendment to the Ordinance, specifying the tree on the ally to be saved. This was adopted on March 28, 2011. Contemporaneously, a Tree Preservation Ordinance was adopted. He noted that this is not part of the Preservation Commission jurisdiction. The Tree Ordinance sets out the rules and regulations for which trees in Evanston, more or less, can be removed in certain situations. Hugh DuBose said that the Tree Preservation Ordinance is not part of the Preservation Commission jurisdiction. While Ald. Fiske mentioned that there is work going on with the Tree Preservation Ordinance; it has not been discussed whether it is going to be part of the Preservation jurisdiction. H. DuBose said that we cannot rule on legislation that has not been passed. Regarding the standard for review of construction #9, about walls of continuity, there is not a great deal of case law regarding standard #9. Chair Simon asked if [Resolution 13-R-11] said to save the Oak trees if feasible. H. DuBose said the 3 trees on lot 8 are to be saved if possible, and the one tree on the northeast corner, inside of the sidewalk, is marked to remain if possible. All of the trees in the public right of way are trees that will remain. In regards to the trees at the alley one is to remain and one is to be removed. Chair Simon asked if are there steps to be taken to save a tree if feasible. H. DuBose said, no. Chair Simon said the Tree Preservation Ordinance does not prevent removal of trees on priva te property, but it might require for certain steps to be taken. H. DuBose said the Preservation Tree Ordinance does not prevent from trees to be removed. Removed trees need to be replaced with a make-up of the same diameter of caliper. There is a process for that and it is with the Public Works Department. This is where our laws sit today. Chair Simon asked J. Balistreri where were they in the process of protecting the Oak trees. J. Balistreri said: They are preserving 3 out of the 4 existing trees with 1 20% of the caliper The City’s arborist provided a list of species of trees the City prefers for planting The City arborist has received the action plan for the trees and the Nels Johnson’s (tree expert) letter Hugh DuBose said that before the developer takes any action, a permit is required under City code 7-8-3. Commissioner Hacker asked if the design of the house could be modified. J. Balistreri said that if the roots extend too far into the lot, there is not hing really feasible to be built without losing too much money on it. They would have re-platted the subdivision if they Page 148 of 171 SP1.Page 162 of 620 APPROVED Page 4 of 5 had known the trees could not be removed. They platted the subdivision as is so they could have some return on their investment. Commissioners ’ comments/questions: - Dudnik: if they maintain the 16’ protection radius from the tree, then the kitchen is out of the floor plans - Sullivan: move back the setback on Lincoln St. to be more in line with the streetscape on Lincoln St. - Itle: the developer is maximizing the size and footprint of the house, and saving the trees is an afterthought. The trees are an important landscape feature, defining the wall of the street along Lincoln St. He could not see approving the design, given standard #9. - Dudnik: asked about the health of the existing trees. Leslie Shad said that the tree on the alley is not doing well. The Red Oak tree at the corner is healthy - Dudnik: suggested switching the front yard to Lincoln St. Carlos Ruiz said that Zoning assigns the narrower width of a lot as the front yard [facing Orrington]. - Chair Simon: the 70% probability to save the trees would only be an option if a house is not built on the property, which is beyond what the Commission could do since the City agreed in 2011 that a house could be built. - Vogel: could some kind of a variance or incentive be given to the developer if he keeps all the trees. - Itle: would like to see a version where setbacks around the trees are maximized, even if there is a zoning variance required for building something to the southwest corner of the lot. - Chair Simon: asked about zoning variations. Scott Mangum said that minor variations are decided by the Zoning Administrator and appealable to the Zoning Board of Appeals. Major variations are decided by the Zoning Board of Appeals. Both will require a notice. Joseph Balistreri said a zoning variance would not be fair to them financially. If they knew this was the issue, they would have re - platted the property and maximized the other lots. They need to build the house unless the City is interested in buying the lot. - Dudnik: asked if the applicant has any interest in going back and looking at alternatives. J Balistreri said, yes . They came back with a revised design as requested back in May 2019. - Chair Simon: asked if the house is smaller than before. J. Balistreri said yes, the main floor is 1,736 S.F. and the second floor is 1,918 S.F. - Sullivan: asked if the house is smaller by making the covered porch part of the house. J. Balistreri said that it was an uncovered porch before. Now the 110 S.F. covered porch counts in the setback. Consequently, the house is 110 S.F. smaller. - Dudnik: the developer did not explore the alternative to switching the front yard to Lincoln St. - Chair Simon: by continuing the application by one meeting, and going through the whole Zoning process, is not going to do anything. It would be a different design that will require Zoning approval and several months of work. - Scott Mangum: under the Commission’s rules, the application can be continued Page 149 of 171 SP1.Page 163 of 620 APPROVED Page 5 of 5 twice without a presentation, before re-noticing be required. Under the Preservation Ordinance there is a 45-day requirement that the Commission review the application to approve or deny the application without the applicant asking for a continuance. - Chair Simon: the Commission will continue the application if the applicant so desires, or the Commission could vote tonight, it is up to the applicant. - Itle: the Commission is looking for a design that protects the 3 large trees on the lot, with a reasonable expectation that the trees will survive the construction process ; with whatever setback from those trees would be required to achieve that. Then the house would be designed by the applicant with that in mind. If a Zoning variance is needed to make up for the fact that the setback is larger th an required on Lincoln St., then submit the design and the Commission will react to it. - Carlos Ruiz: at the applicant’s request about the process, said that if the Commission were to deny the COA, the applicant has 30 days from the date of the denial to appeal that decision to City Council. Joseph Balistreri agreed to continue the item for consultation with their legal counsel. Commissioner Dudnik made a motion to continue the case of 2390 Orrington Av. until the meeting of December 10, 2019, seconded by C ommissioner Riessen Hunt. The motion passed. Vote: 7 ayes, 0 nays. 7. ADJOURNMENT Commissioner Dudnik made a motion to adjourn the meeting at 11:30 pm on Tuesday, November 12, 2019, seconded by Commissioner Itle. The motion passed. Vote: 6 ayes, 0 nays. Next Meeting: TUESDAY, December 10, 2019 at 7:00 P.M. (Subject to change) Respectfully submitted: Carlos D. Ruiz Senior Planner/Preservation Coordinator. Page 150 of 171 SP1.Page 164 of 620 EMAILS FROM NEIGHBORS Page 151 of 171 SP1.Page 165 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648744081913667412%7Cmsg-f%3A1648744081913667412&simpl=msg-f%3A1648744081913667412&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Re: 2390 Orrington Ave. 1 message Sylvia Wooller <sylviajuzwa@gmail.com>Tue, Oct 29, 2019 at 11:01 AM To: cruiz@cityofevanston.org, erevelle@cityofevanston.org, jfiske@cityofevanston.org To the Historic Preservation Commission and Chair, Mark Simon, c/o Carlos Ruiz, Preservation Coordinator Re: 2390 Orrington Ave. This is to submit comments for the Nov. 12 Preservation Commission meeting. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes landscape masses. Trees ARE landscape masses, and among the very oldest features in Evanston at 200-230 years old. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. It is no excuse to say the Commission lacks the expertise to manage landscape masses, including trees. If you do not have that expertise, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and don’t replace them with the newest additions in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Sylvia WoollerPage 152 of 171SP1.Page 166 of 620 11/7/2019 CITY OF EVANSTON Mail - Preserve both historic Oaks https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649580237911353910%7Cmsg-f%3A1649580237911353910&simpl=msg-f%3A1649580237911353910&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Preserve both historic Oaks 1 message Roberta Buchanan <robertabuchanan@comcast.net>Thu, Nov 7, 2019 at 3:31 PM Reply-To: Roberta Buchanan <robertabuchanan@comcast.net> To: cruiz@cityofevanston.org To the Historic Preservation Commission and Chair, Mark Simon: Please share my comments to other commission members. I ask you to take steps to preserve both historic Oak trees on the property at 2390 Orrington. These two Oaks have been growing with their roots entwined for the past 200 years. Saving only one puts the other at risk. The Historic Preservation Commission is charged with protecting Evanston's historic heritage, which includes landscape masses. Please deny the Certificate of Appropriateness. Roberta Buchanan 918 Hinman Ave., Unit BPage 153 of 171SP1.Page 167 of 620 11/7/2019 CITY OF EVANSTON Mail - Historic Trees https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649510696275349039%7Cmsg-f%3A1649510696275349039&simpl=msg-f%3A1649510696275349039&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Historic Trees 1 message Susan Shakman <shakmansusan@gmail.com>Wed, Nov 6, 2019 at 9:06 PM To: cruiz@cityofevanston.org Re: 2390 Orrington Ave. To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator. This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully submitted, Susan and Stephen Shakman Sent from my iPhonePage 154 of 171SP1.Page 168 of 620 11/7/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave Oak Trees https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649489502809427403%7Cmsg-f%3A1649489502809427403&simpl=msg-f%3A1649489502809427403&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave Oak Trees 1 message Judy Koon <jkoon4@gmail.com>Wed, Nov 6, 2019 at 3:29 PM To: Eleanor Revelle 7th <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org>, cruiz@cityofevanston.org, smangum@cityofevanston.org, msimon@cityofevanston.org Cc: shagerty@cityofevanston.org To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator November 6, 2019 Dear Members of the Historic Preservation Commission, This email is for submission to comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. As a 28 year resident of Evanston from the 5th ward, I walk by these trees almost daily and have seen so much of our heritage landscape removed, sometimes for natural causes, sometimes for commercial gain or lack of consideration. Unfortunately, I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both of these heritage trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Most Sincerely and Respectfully Submitted, Judy KoonPage 155 of 171SP1.Page 169 of 620 11/7/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649487483392254309%7Cmsg-f%3A1649487483392254309&simpl=msg-f%3A1649487483392254309&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave. 1 message Audrey Hurd <audreyhurd98@gmail.com>Wed, Nov 6, 2019 at 2:57 PM To: cruiz@cityofevanston.org To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Commission meeting regarding the two oak trees at 2390 Orrington Avenue. I request that my remarks be shared with the Commission Members and Chair Simon, and be part of the city record. I understand the plan of the developer at 2390 Orrington has modified the plans to take out one of the beautiful old oak trees and to leave the other. Unless a high amount of work and experience is put into the job of taking out the tree in question the remaining oak tree would most likely be severely damaged or killed. My ask is that both of the trees are saved. These trees are predicted to be 200-230 years old. Evanston's trees are one of the oldest sites in town so please do not take these out. The Historic Preservation Commission has been placed with the duty of preserving and protecting Evanston's historic heritage, which includes landscape masses. Trees ARE landscape masses and old trees are irreplaceable which is why we should be saving them not cutting them down. Evanston could lead the way to ending Climate Change by not cutting down beautiful, old trees. The Evanston Climate Action Plan specify's the need to have trees in order to save our beautiful Earth. Big old trees produce much more carbon than little weak trees. If your expertise does not stretch into this area then please ask the city for help or add non-voting expertise to your meeting. Protect Evanston's historic nature and trees, and lease do not cut them down in order to build the latest Evanston construction. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Audrey Hurd Citizen of our beautiful EvanstonPage 156 of 171SP1.Page 170 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: About the trees at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648763217743623044%7Cmsg-f%3A1648763217743623044&simpl=msg-f%3A1648763217743623044&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Re: About the trees at 2390 Orrington 1 message Scott Mangum <smangum@cityofevanston.org>Tue, Oct 29, 2019 at 4:05 PM To: jalexan801@aol.com Cc: Judith Fiske <jfiske@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Leslie Shad <leslieashad@gmail.com>, Robin Rue Simmons <rsimmons@cityofevanston.org>, "Ruiz, Carlos" <CRuiz@cityofevanston.org> Thank you for your email, Janet. We will include it in the Preservation Commission packet. Scott A. Mangum, AICP Planning and Zoning Manager City of Evanston 847-448-8675 Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. On Tue, Oct 29, 2019 at 4:01 PM <jalexan801@aol.com> wrote: Dear Mr Mangum and Historic Preservation Commission, I am writing to you about the plans by the owners of the property at 2390 Orrington to remove at least one of the two historic trees living there. I’ve followed the issue of Evanston Citizen’s trying to stop this habit of cutting down trees that have lived here longer than any of us. I loss my city tree within the last couple of years and realized then how important trees are to the beauty of our neighborhood and even more our town as a whole. What may seem like, “ what’s the big deal about a tree being removed”, coupled with the new habit to cut trees down on city or private property will eventually be a telling sign of how Evanston’ administrations felt about the character of our town. You are affecting generations to come, which is happening right now! Lastly, I had 3 pine trees in my backyard which provided shade, hideout for small animals, helped to obstruct the views of my neighbors properties and more. Years ago, one pine tree was removed which left the other 2 trees to fin for themselves. Their appearance has drastically changed since then and not in a good way. Therefore, please deny the certification of appropriateness to the property owners at 2390 Orrington. As a city, we must re think the way we want our city to look. We can’t be “ the tree city, without trees, especially older ones. Please read my email at the meeting scheduled for November 12, 2019. Very Truly Yours, Janet Alexander Davis 1726 Leland Ave Evanston 847-475-8423 Homeowner & Citizen for 76 years Page 157 of 171SP1.Page 171 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649308405504871763%7Cmsg-f%3A1649308405504871763&simpl=msg-f%3A1649308405504871763&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave 1 message Ada Y <adayung@hotmail.com>Mon, Nov 4, 2019 at 3:31 PM To: "smangum@cityofevanston.org" <smangum@cityofevanston.org>, Carlos Ruiz <cruiz@cityofevanston.org> Cc: "jfiske@cityofevanston.org" <jfiske@cityofevanston.org> This is to submit comments for the November 12 Preservation Commission meeting. I ask that my comments be shared with the Commission members and Chair Simon and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans which includes removal of one of the old oak trees and leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees by having the developer modify the proposed house to allow for adequate variance surrounding all existing trees in that lot. Old trees are irreplaceable and a focal to the character of Evanston, concepts central to the Commission’s charge. Because it is in a historic district and because streetscapes in districts provide context, it falls within the Commission’s authority to deny the COA based on the standards. Respectfully submitted, Ada Yung 708 Lincoln St. Evanston, IL 60201Page 158 of 171SP1.Page 172 of 620 11/5/2019 CITY OF EVANSTON Mail - Removing trees from property https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648864957805383537%7Cmsg-f%3A1648864957805383537&simpl=msg-f%3A1648864957805383537&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Removing trees from property 1 message kimberle linder <kimberleqlinder@gmail.com>Wed, Oct 30, 2019 at 7:02 PM To: Carlis Ruiz <cruiz@cityofevanston.org> Dear Mr. Ruiz, Please redirect my letter if I should be contacting a different department. You have been helpful in answering my questions in the past. My question is: are there any rules or regulations for tree removal on personal property? I live in a condominium, located on Hamilton and Hinman streets in the Lakeshore Historic District of Evanston. Upon returning from a trip, I was disturbed to find that our neighbors had cut down three wonderful, large trees from their yard. These trees had been there for many years and were not diseased. Even trees that are on personal property have an impact on the character of our neighborhood. We chose to move to Evanston in part because of its abundance of trees. Trees carry ecological value beyond the wildlife they shelter. They contribute to the health and beauty of the land. They raise property values. Instead of looking at seasonal foliage and birds, we now look across acres of rooftops, stark facades, and broken attic windows. The trees that grow around us on parkways and in yards, are part of what makes our town special. Evanston has been designated Tree City USA many times because we love and protect our trees. Many of these trees were here before the houses that are built next to them. Unregulated tree removal brings to mind the housing developments of the 1960s where land was cleared and homes stood on treeless lots. I believe our city has more respect for its trees. With diseases threatening our sycamores, elms and other trees, it seems logical to protect the trees that are standing, even those on personal property.Page 159 of 171SP1.Page 173 of 620 11/5/2019 CITY OF EVANSTON Mail - Removing trees from property https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648864957805383537%7Cmsg-f%3A1648864957805383537&simpl=msg-f%3A1648864957805383537&…2/2 I am familiar with the Historic Evanston COA application for zoning and construction and home renovation. It is understandably strict in order to preserve the integrity of our neighborhood. Surely, there must be some oversite or regulation in place pertaining to the removal of large trees on personal property when they aren't diseased or dangerous to homeowners and renters. I implore you and your committee to take action against homeowners removing healthy trees. Our trees make Evanston an exceptional place to live. Evanston's trees belong to everyone. Without our beautiful trees, this district will be less than historic. Thank you for reading my letter. I look forward to your reply. Evanston resident, Kimberle LinderPage 160 of 171SP1.Page 174 of 620 11/5/2019 CITY OF EVANSTON Mail - Nov. 12 Historic Preservation Commission meeting--2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649395292112542098%7Cmsg-f%3A1649395292112542098&simpl=msg-f%3A1649395292112542098&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Nov. 12 Historic Preservation Commission meeting--2390 Orrington Ave. 1 message Nancy Sreenan <nsreenan@ameritech.net>Tue, Nov 5, 2019 at 2:32 PM To: "cruiz@cityofevanston.org" <cruiz@cityofevanston.org>, "smangum@cityofevanston.org" <smangum@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> Good Afternoon, I am submitting the following comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. Please ensure that my comments are shared with the Commission members and Chair Simon, and that they are included in the record. Please deny the Certificate of Appropriateness to remove one or both trees at 2390 Orrington. Both of the 200-230 year old trees must be saved. Be aware that removing one of the trees is the same as removing both. This is so because they are spaced so closely that removing one will damage or or kill the other--they share a root system. The stress of construction will further hasten the death of the "saved" tree. The reasons to deny the Certificate of Appropriateness are as follows: First of all, the Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees are landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and central to Evanston's character. Character and uniqueness are at the heart of the Commission’s charge. Reasons to Save Existing Big Trees in Urban Areas | Friends of Urban Fo...Page 161 of 171SP1.Page 175 of 620 11/5/2019 CITY OF EVANSTON Mail - Nov. 12 Historic Preservation Commission meeting--2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649395292112542098%7Cmsg-f%3A1649395292112542098&simpl=msg-f%3A1649395292112542098&…2/2 Second, the science is clear that mature trees are critical for both mitigating and helping us adapt to climate change. Evanston's own Climate Action Resilience Plan acknowledges the need to plant and preserve native trees. Big old trees retain many times the carbon, water and pollutants than smaller trees retain. It is incredibly short sighted to remove a big tree. The benefits of trees | The Morton Arboretum The Morton Arboretum works toward a greener, healthier, more beautiful world by planting and protecting trees in... If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Do not bring the equivalent of Mr. T to Evanston--please deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Nancy Sreenan Treekeeper #1178Page 162 of 171SP1.Page 176 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649388301455631582%7Cmsg-f%3A1649388301455631582&simpl=msg-f%3A1649388301455631582&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave. 1 message Beth Flintoft <beth.flintoft@gmail.com>Tue, Nov 5, 2019 at 12:40 PM To: Carlos Ruiz <cruiz@cityofevanston.org>, Scott Mangum <smangum@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator: This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200 to 230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. I can't help but think back to seven years ago when my husband and I were looking for a home. Having visited or driven through many Chicago suburbs through the years, we said one of the top reasons we chose Evanston was because of the beautiful trees. From health benefits to safer neighborhoods, trees truly are valuable. This is a beautiful corner of Evanston, please don't destroy it. Protect these historic trees, they are irreplaceable. Deny the Certificate of Appropriateness. Thank you for your consideration. Beth Flintoft, Sixth WardPage 163 of 171SP1.Page 177 of 620 11/5/2019 CITY OF EVANSTON Mail - Fwd: Nov 12 Historic Preservation Committee meeting--2 old growth Oaks https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649381456202807665%7Cmsg-f%3A1649381456202807665&simpl=msg-f%3A1649381456202807665&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Fwd: Nov 12 Historic Preservation Committee meeting--2 old growth Oaks 1 message Scott Mangum <smangum@cityofevanston.org>Tue, Nov 5, 2019 at 10:52 AM To: "Ruiz, Carlos" <CRuiz@cityofevanston.org> Scott A. Mangum, AICP Planning and Zoning Manager City of Evanston 847-448-8675 Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. ---------- Forwarded message --------- From: Pamela Johnson <jpamjohnson@gmail.com> Date: Tue, Nov 5, 2019 at 10:48 AM Subject: Nov 12 Historic Preservation Committee meeting--2 old growth Oaks To: <smangum@cityofevanston.org> Due to a developer's wishes, one of the old growth Oaks at 2390 Orrington is up for a decision on demolition. Since there are two old growth Oaks that are close together, it will certainly affect and probably kill the other Oak. Old growth tree root systems can be 45 feet in length. In theory, this is the city of trees, but I've seen too many old growth trees that are allowed to be damaged or torn down due to construction. I request that the request for the Certificate of Appropriateness is absolutely denied. Please share this email with Claire Simon and the Commission Members and to be part of the City record. Kind regards, Pamela Johnson 807 Madison St Evanston IL 60202Page 164 of 171SP1.Page 178 of 620 11/5/2019 CITY OF EVANSTON Mail - Oak Tree https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649051182953454036%7Cmsg-f%3A1649051182953454036&simpl=msg-f%3A1649051182953454036&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Oak Tree 1 message Marie Cabiya <mcabiya2@hotmail.com>Fri, Nov 1, 2019 at 8:22 PM To: "cruiz@cityofevanston.org" <cruiz@cityofevanston.org> This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. (See Link and The Morton Arboretum .) If you do not have expertise regarding this part of your charge, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Marie A CabiyaPage 165 of 171SP1.Page 179 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington Ave. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649037894741721269%7Cmsg-f%3A1649037894741721269&simpl=msg-f%3A1649037894741721269&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington Ave. 1 message Lin Ewing <linewing123@yahoo.com>Fri, Nov 1, 2019 at 4:51 PM To: Carlos Ruiz <cruiz@cityofevanston.org>, Scott Mangum <smangum@cityofevanston.org>, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> To the Historic Preservation Commission and Chair Mark Simon, c/o Carlos Ruiz, Preservation Coordinator. This is to submit comments for the Nov. 12 Preservation Commission meeting regarding the trees at 2390 Orrington Avenue. I ask that my comments be shared with the Commission members and Chair Simon, and be part of the city record. I understand that the developer at 2390 Orrington has modified its plans to remove one of the old oaks and to leave the other. Unless extraordinary steps are taken, the remaining oak is close in space and likely to be severely damaged or killed by the removal of the root system it shares with the removed tree, as well as by the construction. I ask you to save both trees, estimated at 200-230 years old. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes "landscape masses". Trees ARE landscape masses, and among the very oldest features in Evanston. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. Mature trees are also critical to mitigate, and for us to adapt to, climate change; the Evanston Climate Action Plan highlights the need to plant and preserve native trees. Big old trees retain many times the carbon, and much more water and pollutants, than small trees retain. If you do not have expertise regarding this part of your charge, ask the city for help or add non- voting expertise to your meetings. Protect Evanston’s historic trees, and please don’t replace them with the newest construction in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration. Respectfully Submitted, Lin Ewing 1585 Ridge Avenue #103 60201 Please consider the environment before printing this message.Page 166 of 171SP1.Page 180 of 620 11/5/2019 CITY OF EVANSTON Mail - Oaks at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1649013183797788951%7Cmsg-f%3A1649013183797788951&simpl=msg-f%3A1649013183797788951&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Oaks at 2390 Orrington 1 message d macdonal <flwrmac@hotmail.com>Fri, Nov 1, 2019 at 10:18 AM To: "cruiz@cityofevanston.org" <cruiz@cityofevanston.org> Mr. Ruiz— I am asking that my comments be distributed to the HPC committee and become part of the record for the Nov 12 meeting. I am advocating the saving of both Oaks on this property— 2390 Orrington. Preservation should, and does, include landscape features. I am a 30 year resident and would like to keep Evanston a Tree City. Douglas Macdonald, 1214 Grant Sent from my iPhonePage 167 of 171SP1.Page 181 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: About the trees at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648763217743623044%7Cmsg-f%3A1648838274817499426&simpl=msg-f%3A1648838274817499426&…1/2 Carlos Ruiz <cruiz@cityofevanston.org> Re: About the trees at 2390 Orrington 1 message Leslie Shad <leslieashad@gmail.com>Wed, Oct 30, 2019 at 11:58 AM To: Scott Mangum <smangum@cityofevanston.org> Cc: Carlos Ruiz <CRuiz@cityofevanston.org> Hi Scott, Sorry to say, I sent out a call for people to write to Carlos about the landscape masses at 2390 Orrington. So I believe quite a few people already have written in to Carlos about the trees. I failed to indicate you as a recipient. Sorry for that. Leslie Shad leslieashad@gmail.com 847 542.8454 On Oct 29, 2019, at 4:05 PM, Scott Mangum <smangum@cityofevanston.org> wrote: Thank you for your email, Janet. We will include it in the Preservation Commission packet. Scott A. Mangum, AICP Planning and Zoning Manager City of Evanston 847-448-8675 Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. On Tue, Oct 29, 2019 at 4:01 PM <jalexan801@aol.com> wrote: Dear Mr Mangum and Historic Preservation Commission, I am writing to you about the plans by the owners of the property at 2390 Orrington to remove at least one of the two historic trees living there. I’ve followed the issue of Evanston Citizen’s trying to stop this habit of cutting down trees that have lived here longer than any of us. I loss my city tree within the last couple of years and realized then how important trees are to the beauty of our neighborhood and even more our town as a whole. What may seem like, “ what’s the big deal about a tree being removed”, coupled with the new habit to cut trees down on city or private property will eventually be a telling sign of how Evanston’ administrations felt about the character of our town. You are affecting generations to come, which is happening right now! Lastly, I had 3 pine trees in my backyard which provided shade, hideout for small animals, helped to obstruct the views of my neighbors properties and more. Years ago, one pine tree was removed which left the other 2 trees to fin for themselves. Their appearance has drastically changed since then and not in a good way. Therefore, please deny the certification of appropriateness to the property owners at 2390 Orrington.Page 168 of 171SP1.Page 182 of 620 11/5/2019 CITY OF EVANSTON Mail - Re: About the trees at 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648763217743623044%7Cmsg-f%3A1648838274817499426&simpl=msg-f%3A1648838274817499426&…2/2 As a city, we must re think the way we want our city to look. We can’t be “ the tree city, without trees, especially older ones. Please read my email at the meeting scheduled for November 12, 2019. Very Truly Yours, Janet Alexander Davis 1726 Leland Ave Evanston 847-475-8423 Homeowner & Citizen for 76 years Sent from AOL Mobile MailPage 169 of 171SP1.Page 183 of 620 11/5/2019 CITY OF EVANSTON Mail - 2390 Orrington https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648766290712352303%7Cmsg-f%3A1648766290712352303&simpl=msg-f%3A1648766290712352303&…1/1 Carlos Ruiz <cruiz@cityofevanston.org> 2390 Orrington 1 message cmccullough1120@gmail.com <cmccullough1120@gmail.com>Tue, Oct 29, 2019 at 4:54 PM To: cruiz@cityofevanston.org, Eleanor Revelle <erevelle@cityofevanston.org>, Judy Fiske <jfiske@cityofevanston.org> Please save the trees they are much more important than the developer making money. Start a trend, enforce your power. Carol McCullough 1120 Elmwood Ave Evanston IL 60202Page 170 of 171SP1.Page 184 of 620 11/5/2019 CITY OF EVANSTON Mail - Preserve Historic Trees https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1648744096907621119%7Cmsg-f%3A1648744096907621119&simpl=msg-f%3A1648744096907621119&m…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Preserve Historic Trees 1 message Rachel Rosner <rachelbrosner@gmail.com>Tue, Oct 29, 2019 at 11:01 AM To: cruiz@cityofevanston.org, Eleanor Revelle <erevelle@cityofevanston.org>, jfiske@cityofevanston.org Dear Historic Preservation Committee, I urge you to take great measures to protect the centuries old oak trees located at 2390 Orrington. In the face of the climate crisis, protecting trees, especially large, old trees which sequester a great deal of carbon, is a moral imperative . In addition to the inherent value of trees, they help to mitigate the effects of the climate crisis. The Historic Preservation Commission is charged with protecting Evanston’s historic heritage, which includes landscape masses. Trees ARE landscape masses, and among the very oldest features in Evanston at 200-230 years old. Old trees are irreplaceable and focal to the character of Evanston, concepts central to the Commission’s charge. It is no excuse to say the Commission lacks the expertise to manage landscape masses, including trees. If you do not have that expertise, ask the city for help or add non-voting expertise to your meetings. Protect Evanston’s historic trees, and don’t replace them with the newest additions in Evanston. Deny the Certificate of Appropriateness. Thank you for your consideration, -- Rachel Rosner 847-436-6856Page 171 of 171SP1.Page 185 of 620 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 24th, 2020 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin (8) Absent: Ald. Rue Simmons (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk CM1.Page 186 of 620 Mayor’s Public Announcements Mayor Hagerty had no announcements. Watch City Manager’s Public Announcements City Manager Erika Storlie: ● Clark St. Bird Sanctuary Habitat Maintenance Update ● City Manager Storlie asked for voluntary vehicle compliance on primary routes on February 26, 2020. Watch City Clerk’s Communications Deputy Clerk Eduardo Gomez reminded everyone of Early Voting which will take place from March 2-16 at the Civic Center in Room G300. Watch Public Comment Daniel Joseph Wants the City to be responsible for removing snow that may accumulate on the sidewalks due to plowing trucks cleaning the streets. Watch Mike Vasilko Opposed the agreement between the City of Evanston and SmithGroup. Talked about the Evanston Voter Initiative group. Watch Carolyn Murray Talked about a recent incident where sensitive information was uploaded to a city employee's personal Snapchat account. Watch Mark Simon Talked about the appeal for 612 Judson Ave. Watch Tina Payden Asked City Council to have proper training given to staff responsible for snow removal on the streets. Watch Kelsey Davis Opposed the off-street parking expansion for St. Athanasius School. Watch James Davis Opposed the off-street parking expansion for St. Athanasius School. Watch CM1.Page 187 of 620 Mary Rosinski Voiced her support for the Evanston Voter Initiative group. Watch Liz Cramer Shared the arts programming for the month of April at Evanston Made. Watch Willie Shaw Shared information to help city staff and residents prepare for the 2020 Census. Watch Carlis Suttin Shared his concerns over the proposed amendments of the City Code requiring the removal of snow and ice for any winter weather accumulation. Watch Leslie Shad Thanked City Council for amending the Tree Preservation Ordinance to protect trees which are 25 inches and higher. Watch Paul Harvey Made the argument for the expansion of the parking lot for St. Athanasius School. Watch Elliot Zashin Talked about the Evanston Voter Initiative. Said the EVI would provide residents with more democracy without changing the form of government in Evanston. Watch Albert Gibbs Voiced his concerns over the recent leak of sensitive information published to a city employees personal Snapchat account. Watch Doreen Price Talked about sustainable affordable housing in Evanston. Watch Ray Friedman Talked about James Park, 1305 Pitner Ave, GovHR and the Evanston Voter Initiative. Watch Bennet Johnson Talked about proper government representation through the Evanston Voter Initiative. Watch Aldric Martinez-Olsen Wants the City of Evanston to take tangible steps to combat global warming. Watch Lily Aaron Talked about the climate action plan in Evanston. Watch Wendy Pollock Voiced her support for climate action in Evanston. Watch Lauren Markes-Viso Voiced her support for the Climate Action and Resilience Program. Watch Marie Cabiya Spoke on behalf of District 65 Green Team to voice her support of climate change in Evanston. Wants the Climate Action and Resilience Program to be given the tools and resources needed to combat climate change. Watch CM1.Page 188 of 620 Rabbi Dove Klein Paid tribute to Reverend Jones who passed away last week. Reverend Jones was a beloved and active member of the community, having served as Chaplain to the Evanston Fire and Police Department. Asked City Council if a Resolution could be adopted to commemorate all the work done by Reverend Jones. Watch Darlene Cannon Questioned why some City Council members are preventing the Evanston Voter Initiative from taking place in Evanston. Watch Roger Sosa Voiced his support for Kuman Jensen and the work being done by the Climate Action and Resilience Program (CARP). Watch Betsy Bear Opposed the off-street parking expansion for St. Athanasius School. Watch Special Order of Business SP1. Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 612 Judson Avenue to Replace Twenty One (21) Wood Windows with Vinyl Windows On February 10, 2020, City Council passed a motion to accept the appeal and set the date for the hearing on February 24, 2020. Motion approved 8-0. The City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days of the date of approval of the motion to accept the appeal (no later than March 26, 2020). For Action Reversed the decision of the Preservation Commission Passed 8-0 Motion: Ald. Wynne Second: Ald. Rainey Watch SP2. Sustainability Legislative Update Staff recommends City Council accept and place on file the Sustainability Legislative Update. For Action: Accept and Place on File Direction provided to staff Watch CM1.Page 189 of 620 SP3. City Manager Recruitment Schedule The Acting Assistant City Manager recommends City Council discussion with Heidi Voorhees of GovHR regarding the proposed City Manager recruitment schedule. For Action: Accept and Place on File Direction provided to staff Motion: Ald. Braithwaite Second: Ald. Revelle Watch Consent Agenda M1. Approval of the Regular Minutes of the February 10, 2020 City Council Meeting Staff recommends City Council approval of the Regular Minutes of the February 10, 2020 City Council Meeting. For Action Approved on Consent Agenda Watch A1. Approval of the City of Evanston Payroll and Bills City Council approved the City of Evanston Payroll for the period of January 20, 2020 through February 02, 2020 in the amount of $3,092,449.16 and Bills List for February 25, 2020 FY 2020 in the amount of $2,053,010.57. For Action Approved on Consent Agenda A2. Approval of Funds to Cover Cost of Repairs to Vehicle #313, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Fire Department City Council approved payment in the amount of $41,770.46 to Global Emergency Products (1401 N Farnsworth Ave, Aurora, IL 60505) for cooling system repairs previously performed on a Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle #313) and additional repairs made at the same time to expedite the return of the vehicle to service in an optimal and safe condition. The Arrow XT TIller is used by the Fire Department, and is critical to continue necessary operations throughout the City. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account CM1.Page 190 of 620 600.19.7710.65060) with a budget of $1,055,250.00, and a YTD balance of $988,442.12. For Action Approved on Consent Agenda A3. Contract Award with Christopher B. Burke Engineering, Ltd, Inc. for the Oakton Street Corridor Improvement Study (RFP 19-66) City Council authorized the City Manager to execute an agreement with Christopher B. Burke Engineering, Ltd (820 Davis Street, Suite 520, Evanston, IL 60201)) to provide engineering services for the Oakton Street Corridor Improvement Study (RFP 19-66) in the amount of $139,932.81. This project will be funded from the City’s Capital Improvement Program (CIP) 2019 General Obligation Bonds (Account 415.40.4119.62145-420012), which has an FY 2020 budget and a YTD balance of $175,000. For Action Approved on Consent Agenda A4. Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for 2020 Streetscape and Rain Garden Landscape Maintenance Services City Council authorized the City Manager to execute a contract renewal award to the low bidder, Herrera Landscape and Snow Removal, Inc.,(8836 Lincolnwood Drive, Evanston, IL 60203) for the 2020 Streetscape and Rain Garden Landscape Maintenance services in the amount of $56,920. Funding for this project will come from three accounts. $38,420 will be from the General Fund Greenways budget (Account 100.40.4330.62195, Landscape Maintenance Service), which has a total allocation of $142,000. The $15,500 in costs associated with the rain garden maintenance will be funded from the Sewer Fund budget (Account 515.40.4531.62461, Sewer Maintenance Contracts) which has a total allocation of $25,000. Lastly, the $3,000 allocated for plant replacements will come from a different line item in the Sewer Fund (Account 515.40.4531.65055, Materials to Maintain Improvements), which has an allocation of $5,000 for FY 2020. None of these three accounts have had any expenditures yet in FY 2020. For Action Approved on Consent Agenda CM1.Page 191 of 620 A5. Sole-Source Award of an Engineering Services Agreement with SmithGroup for City of Evanston Shoreline Condition Assessment City Council authorized the City Manager to execute a sole-source agreement to provide engineering services for the City of Evanston Shoreline Condition Assessment with SmithGroup (35 E. Wacker Drive, Suite 900, Chicago, IL 60601) in the amount of $74,500. Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds Facilities Contingency Account (Account 415.40.4120.62145 - 520011). This line item has an approved FY 2020 budget of $300,000 with $282,042 remaining. For Action Approved on Consent Agenda A6. Contract Renewal Award with Cleanslate Chicago, LLC, for Park Mowing Services City Council authorized the City Manager to execute a contract renewal award to the low bidder, Cleanslate Chicago, LLC (1540 S. Ashland Ave., Suite 105, Chicago, IL, 60608) for 2020 Park Mowing Services in the amount of $25,417.78. Funding for this project is included in the proposed FY 2020 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000, and no expenditures yet in FY 2020. For Action Approved on Consent Agenda A7. Contract Renewal Award with Herrera Landscape and Snow Removal, Inc. for FY 2020 Tree Planting Services City Council authorized the City Manager to execute a contract renewal award with Herrera Landscape and Snow Removal, Inc. (8836 Lincolnwood Drive, Evanston, IL 60203) for 2020 Tree Planting Services in an amount not to exceed $47,400. Funding for this project is from the FY 2020 General Fund budget (Account 100.40.4320.65005), which has a total allocation of $135,000, which has a YTD balance of $135,000. For Action Approved on Consent Agenda A8. One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) City Council authorized the City Manager to execute a one-year extension for the Office Furniture Supply Contract (RFP 16-65) in the not-to-exceed amount of $70,000 with Forward Space (1142 N. North Branch Street, CM1.Page 192 of 620 Chicago, IL 60642). The one-year extension will extend the contract completion date from December 31, 2019 to December 31, 2020. Funding is provided by individual departments through various annual budgets. For Action Approved on Consent Agenda A9. Change Order No. 1 to the Contract with Alfred Benesch & Company for Engineering Services for Downtown Transmission Main Rehabilitation Project City Council authorized the City Manager to execute Change Order No. 1 to the engineering contract for the 30-inch diameter downtown transmission main rehabilitation project (RFP 17-06) with Alfred Benesch & Company in the amount of $99,954.00. This will increase the overall contract amount from $305,890.54 to $405,844.54. Funding for this change order will be provided from the Water Fund (Account 513.71.7330.62145 – 417006), which has an FY 2020 budget of $100,000.00, all of which is remaining. Staff is proposing to apply for a loan from the Illinois Environmental Protection Agency (IEPA) for the water main rehabilitation. If the loan is received, most of the engineering costs would be considered eligible for reimbursement under the loan. For Action Approved on Consent Agenda A10. Resolution 15-R-20, Authorizing the City Manager to Submit an Application for the Cook County Animal Shelter Grant City Council adopted Resolution 15-R-20 authorizing the City Manager to submit an application for the Cook County Animal Shelter Grant from Cook County for construction of an improvement project for the Evanston Animal Shelter building. Cook County has funded the Animal Shelter Grant Program at $8,000,000 to likely be disbursed to two or more animal shelters for capital improvements. Additional funding information is included below. For Action Approved on Consent Agenda A11. Resolution 17-R-20, Authorizing the City Manager to Execute an Agreement With Fire Recovery USA for Emergency Billing Services City Council adopted Resolution 17-R-20, authorizing the City Manager to execute an agreement with Fire Recovery USA for emergency billing services.Under the agreement Fire Recovery USA would collect a 20% CM1.Page 193 of 620 portion of all monies they work to collect on the City's behalf for emergency service claims. Projected emergency incident cost recovery forecast for 2020-2022 is $75,000- $150,000 annually. This would result in a payment to Fire Recovery USA of $15,000-30,000 annually. For Action Approved on Consent Agenda A12. Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope City Council adopted Resolution 18-R-20, Authorizing the City Manager to Commit Matching Funds for Participation with the Illinois Department of Transportation for the Howard Street Resurfacing and other Capital Improvements Projects and to Sign Amendments to the Project Scope. Funding will be provided as follows: $898,000 in 2020 General Obligation Bond funds; $1,691,384 in 2021 General Obligation Bond funds; $1,518,487 from the Water Fund; $535,275 from the Sewer Fund; $6,556,874 in federal Surface Transportation Program grant funds; and $250,000 from the City of Chicago transferred directly to the City of Evanston. For Action Approved on Consent Agenda A13. Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets City Council adopted Resolution 19-R-20, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets. Funding will be provided from the Motor Fuel Tax Fund, which has a total FY 2020 budget of $3,232,400. $1,400,000 of this fund is allocated for street improvements (Account 200.40.5100.65515 – 420007). For Action Approved on Consent Agenda CM1.Page 194 of 620 A14. Resolution 20-R-20, Authorizing the City Manager to Submit an Application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street City Council adopted Resolution 20-R-20, authorizing the City Manager to submit an application for Surface Transportation Program Funds From the North Shore Council of Mayors for Green Bay Road Improvements from McCormick Boulevard to Isabella Street. The Surface Transportation Program funds 70% of the engineering and construction project cost, and the remaining 30% of the funding must be provided by the local municipality. For this project, the total remaining engineering and construction costs are estimated at $4,986,700. Of this, the City of Evanston will be responsible for $1,495,990, which will need to be budgeted in future years in the Capital Improvement Fund. For Action Approved on Consent Agenda A15. Resolution 21-R-20, Lovelace Park Illinois Bicycle Path Grant Application City Council adopted Resolution 21-R-20, authorizing the City Manager to submit a Grant Application for state funding through the Illinois Bicycle Path Grant Program to the Illinois Department of Natural Resources (IDNR) for the Lovelace Park Bike Path Renovation Project. If awarded, funding for this project will be as follows: $50,000 from 2020 GO Bond (Account Number 415.40.4120.65515-520006), $150,000 from 2020 Good Neighbor Fund (Account Number 415.40.4219.65515- 520006), and $200,000 from the IDNR grant. For Action Approved on Consent Agenda A16. Ordinance 19-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Section 12 “Parking Zones” Amending Parking on Central Street and Hurd Avenue The Transportation & Parking Committee and staff, pursuant to Alderman Suffredin’s request, recommends City Council adoption of Ordinance 19-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Section 12 (Parking Zones) of the City Code for portions of Hurd Avenue and Central Street to allow for four (4) hour parking. Hurd Avenue parking will remain free, and Central Street from Hurd Avenue to Central Park Avenue will be amended to allow for four (4) hour paid parking. This item was held by Alderman Suffredin at the February 10, 2020 Administration and Public Works Committee ("APW") meeting. Alderman Suffredin Motion: Ald. Rainey Second: Ald. Fleming Watch CM1.Page 195 of 620 requests the item now be tabled at the February 24, 2020 APW meeting until after the Parking Study has been completed in September 2020. For Introduction Item has been held until September 14, 2020 A17. Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 City Council adopted Ordinance 21-O-20, allowing the construction of a local improvement known as Evanston Special Assessment No. 1525, the alley north of Central Street and east of Ridge Avenue through the Special Assessment Process. Funding will be from the Capital Improvement Program (CIP) 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420002), in the amount of $250,000; and the Special Assessment Funds (Account 420.40.6000.65515 – 420002), in the amount of $293,720. For Introduction Approved on Consent Agenda A18. Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds Staff recommends City Council adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. Motion to hold Ordinance 24-O-20 For Action Item was held Motion: Ald. Rainey Second: Ald. Braithwaite Motion: Ald. Braithwaite Second: Ald. Fiske Watch P1. Approval of Vacation Rental License for a Property that is not Owner-Occupied, 2723 Noyes St. City Council approved a Vacation Rental License that is not owner-occupied, for the single family residence at 2723 Noyes St. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Passed 7-1 Ald. Fiske voted “No” Motion: Ald. Suffredin Second: Ald. Braithwaite Watch CM1.Page 196 of 620 P2. Ordinances 29-O-20 and 30-O-20, Creation of R5a Zoning District and Emerson Street Map Amendment Plan Commission recommends denial of a Zoning Ordinance text amendment to create a new zoning district, R5a General Residential, and a map amendment to rezone the properties north of Emerson Street roughly between Asbury Avenue to the east, Gilbert Park and former Mayfair railroad property to the west, and the block north of Foster Street to the north from the existing R5 General Residential District to the new R5a Zoning District. The rezoning is primarily intended to reduce the height limit to better align with the existing lower height residential buildings in the area while avoiding creation of nonconforming uses. For Introduction Tabled in Committee P3. Ordinance 31-O-20, Amending Title 6, Cannabis Regulations City Council approved a text amendment to the Zoning Ordinance to establish definitions and provisions for additional cannabis uses such as cannabis growers, infusers, processing organizations, transporters, etc. within the City’s zoning districts. Ordinance 31-O-20 has been written to be expansive following the Planning and Development Committee discussion. The Committee should review the list of uses and districts and consider whether they are appropriate. Suspension of the Rules for Introduction and Action Passed 6-0 Ald. Braithwaite and Wynne absent for vote For Introduction and Action Approved on Consent Agenda Motion:Ald. Wilson Second: Ald. Fiske P4. Ordinance 23-O-20 Amending Title 6, Cannabis Dispensary Distance Requirements City Council approved a text amendment to the Zoning Ordinance to revise the distance requirement between cannabis dispensaries and pre-existing public or private educational institutions that are elementary, middle, or high schools. For Action Approved on Consent Agenda CM1.Page 197 of 620 P5. Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District The Zoning Board of Appeals recommends denial and staff recommends City Council adoption of Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand offstreet parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. Following the ZBA hearing, the applicant submitted a modified traffic circulation plan and parking and operations summary that will mitigate the impact on the surrounding residential neighborhood. For Action Item failed 4-4 (Tie) Ald. Suffredin, Fleming, Braithwaite and Fiske voted “No” Mayor Hagerty recused himself from the tie vote Motion: Ald. Suffredin Second: Ald. Revelle Watch P6. Ordinance 3-O-20 Granting Major Zoning Relief for Parking to Retain a Basement Dwelling Unit at 2008 Harrison St. City Council adopted Ordinance 3-O-20, granting major zoning relief for 4 parking spaces where 7 parking spaces are required, to allow the retention of a basement dwelling unit in the R5 General Residential District and the oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for major variations for this district. For Action Approved on Consent Agenda P7. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Staff recommends City Council adoption of Ordinance 25-O-20 amending the Tree Preservation Ordinance (7-8-8) to apply to trees 25 inches in diameter at breast height (dbh) and larger (20 inches dbh or larger for Oak and Hickory species) on private property when improvements are proposed that are classified as new construction or those that would increase the amount of impervious surface by more than 600 square feet. Motion: Ald. Suffredin Second: Ald. Wynne Watch CM1.Page 198 of 620 Motion to hold Ordinance 25-O-20 For Action Item was held until the March 9 City Council meeting Motion: Ald. Wynne Second: Ald. Fiske PD1. Discussion of Potential Amendments to the Zoning Ordinance to Reduce Process for Variations and to Clarify Existing Zoning Regulations Staff seeks feedback from the Planning & Development Committee on proposed text amendments to the Zoning Ordinance prior to preparing materials for the Plan Commission's public hearings on the matters. For Discussion Approved on Consent Agenda ED1. Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program City Council adopted Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program, amending Title 3, “Business Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15, and 21, and amending Title 4, Chapter 2, Section 3, "Building Contractors." These changes will replace business licenses with a business registration program for all for-profit entities operating, including state-licensed businesses. Home-based businesses will also be required to register but will not be charged an annual registration fee. For Introduction Approved on Consent Agenda APP1. Approval of Boards, Commissions and Committee Appointments City Council approved the temporary appointments to the Board of Ethics to fill vacancies in order to complete the review of current complaints under the previous City Code: Clark Chipman and Carrie Von Hoff For Action Approved on Consent Agenda CM1.Page 199 of 620 Call of the Wards Ward 1: Reminded residents of the Legacy Plan Development which is an extension of the Merion, that will be presented at the Plan Commission on Wednesday, February 26 at 7 p.m. There will be a Ward meeting on Tuesday, March 3 at the Evanston Public Library starting at 7 p.m. Watch Ward 2: The Lifting Up Early Childhood Education Series on February 26, 2020, 5:00 PM. The event will take place at the Dr. Martin Luther King Jr. Literary and Fine Arts School. Childcare and dinner will be provided and people are encouraged to register at evanstonforever.org\liftingup Watch Ward 3: No Report Watch Ward 4: No Report Watch Ward 5: No Report Watch Ward 6: No Report Watch Ward 7: Affordable Housing Community Workshop on March 5, at 7 p.m. in the Parasol Room at the Civic Center. Watch Ward 8: There will be a meeting on Thursday, February 27 at the Levy Center to discuss the reuse and redevelopment of the recycling center. There will also be a meeting that same night at 7:00 p.m. with ComEd to discuss the trimming of trees on Kirk St. and the available options to residents. Watch Ward 9: Made two referrals to the Human Services Committee. The first is for an update on the equity work and the second is for an update on the City’s translation policy. She also encouraged residents to appeal their property taxes. Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding personnel, litigation and minutes. The agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the CM1.Page 200 of 620 Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11)(21). A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session. CM1.Page 201 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills Date: March 9, 2020 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of February 3, 2020, through February 16, 2020, in the amount of $3,169,04 7.42 and Bills List for March 10, 2020, in the amount of $2,967,962.24. Council Action: For Action Summary: Payroll – February 3, 2020 through February 16, 2020 $3,169,047.42 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – March 10, 2020 $2,967,962.24 General Fund Amount – Bills list $ 339,333.72 Advanced Checks - $ 19,883.82 $ 359,217.54 TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,137,009.66 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 03.10.2020 BILLS LIST FY20 A1.Page 202 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/25/2020 03/10/2020 1,384.00 1 $1,384.00 123581 - GUARDIAN 02/25/2020 03/10/2020 18,496.56 106088 - METLIFE SMALL BUSINESS CENTER 02/26/2020 03/10/2020 20,163.49 2 $38,660.05 101463 - DIRECTOR, ILLINOIS STATE POLICE 02/17/2020 03/10/2020 2,177.60 101463 - DIRECTOR, ILLINOIS STATE POLICE 02/17/2020 03/10/2020 199.00 2 $2,376.60 100177 - ALLEGRA PRINT & IMAGING 02/24/2020 03/10/2020 39.00 1 $39.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 70.83 1 $70.83 17098 - PHOENIX SECURITY LTD 02/25/2020 03/10/2020 10,030.00 17261 - DILIGENT CORPORATION 12/31/2019 03/10/2020 10,250.00 2 $20,280.00 4 $20,389.83 17273 - BASIL ENOCHS 02/27/2020 03/10/2020 191.25 17281 - PRIYA KAPOOR 02/28/2020 03/10/2020 63.75 2 $255.00 14374 - ACCOUNTING PRINCIPALS 02/27/2020 03/10/2020 1,093.91 14374 - ACCOUNTING PRINCIPALS 02/28/2020 03/10/2020 1,123.88 15084 - AJILON 02/27/2020 03/10/2020 915.08 3 $3,132.87 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 47.22 1 $47.22 16914 - ALACRITI PAYMENTS LLC 02/27/2020 03/10/2020 5,000.00 1 $5,000.00 105126 - THIRD MILLENNIUM ASSOCIATES, INC.02/27/2020 03/10/2020 675.00 105126 - THIRD MILLENNIUM ASSOCIATES, INC.02/27/2020 03/10/2020 450.00 2 $1,125.00 9 $9,560.09 10541 - COMPUTER BITS, INC.02/28/2020 03/10/2020 112.50 11635 - COOK COUNTY TOWNSHIP ASSESSORS' ASSOCIATION 02/28/2020 03/10/2020 300.00 2 $412.50 2 $412.50 268935 - JEFFREY D. GREENSPAN 02/27/2020 03/10/2020 2,880.00 137723 - SUSAN D BRUNNER 02/27/2020 03/10/2020 3,745.00 2 $6,625.00 2 $6,625.00 17 $36,987.42 15421 - ROYAL REPORTING SERVICES, INC.02/10/2020 03/10/2020 190.00 1 $190.00 17113 - ABI DOCUMENT SUPPORT SERVICES 01/27/2020 03/10/2020 2.16 16998 - CIOX HEALTH 12/30/2019 03/10/2020 456.47 298474 - EDWARD RYAN & ASSOCIATES 02/20/2020 03/10/2020 734.00 303856 - ROBERT HALF INTERNATIONAL 01/23/2020 03/10/2020 1,288.09 4 $2,480.72 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 23.61 1 $23.61 101221 - COOK COUNTY RECORDER OF DEEDS 01/31/2020 03/10/2020 176.00 303856 - ROBERT HALF INTERNATIONAL 02/20/2020 03/10/2020 2,563.99 2 $2,739.99 106332 - THOMSON REUTERS - WEST 11/04/2019 03/10/2020 1,010.44 106332 - THOMSON REUTERS - WEST 12/01/2019 03/10/2020 936.62 106332 - THOMSON REUTERS - WEST 02/01/2020 03/10/2020 974.08 3 $2,921.14 100177 - ALLEGRA PRINT & IMAGING 01/30/2020 03/10/2020 39.00 1 $39.00 12 $8,394.46 12 $8,394.46 14374 - ACCOUNTING PRINCIPALS 02/20/2020 03/10/2020 1,161.00 14374 - ACCOUNTING PRINCIPALS 02/26/2020 03/10/2020 1,161.00 2 $2,322.00 2 $2,322.00 163373 - HEALTH ENDEAVORS, S.C.02/25/2020 03/10/2020 845.00 1 $845.00 Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62270 - MEDICAL/HOSPITAL SERVICES EMPLOYMENT TESTING-HEALTH ENDEAVORS Account 62270 - MEDICAL/HOSPITAL SERVICES Totals PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS Account 61010 - REGULAR PAY Totals Business Unit 1915 - HUMAN RESOURCE DIVI. - PAYROLL Totals Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1915 - HUMAN RESOURCE DIVI. - PAYROLL Account 61010 - REGULAR PAY Account 65095 - OFFICE SUPPLIES BUSINESS CARDS - NICOLAS CUMMINGS Account 65095 - OFFICE SUPPLIES Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals WESTLAW SUBSCRIPTION WESTLAW SUBSCRIPTION WESTLAW SUBSCRIPTION Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals RECORDING SERVICES TEMP SERVICES 02/07/2020 - 02/14/2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS COOK COUNTY MEDICAL SUBPOENA FEE OLADAPO-FEB TEMP SERVICES 01/06/2020 - 01/10/2020 Account 62345 - COURT COST/LITIGATION Totals DEPOSITION TRANSCRIPT Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62345 - COURT COST/LITIGATION COHEN DDS REQUEST Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL HEARING OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Business Unit 1571 - TAX ASSESSMENT ADVOCACY Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARING OFFICER Business Unit 1571 - TAX ASSESSMENT ADVOCACY Account 64545 - PERSONAL COMPUTER SOFTWARE ASSESSORS OFFICE WORKSTATION INSTALLATION AND UPGRADE ASSESSOR DUES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals MONTHLY FEE FOR IN SERVER Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals MONTHLY CASHIERING SERVICES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Account 65045 - LICENSING/REGULATORY SUPP ONLINE SERVER SYSTEM Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64545 - PERSONAL COMPUTER SOFTWARE Account 61060 - SEASONAL EMPLOYEES TEMPORARY ACCOUNTING CLERK TEMPORARY ACCOUNTING CLERK TEMPORARY ACCOUNTING CLERK Account 61060 - SEASONAL EMPLOYEES Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 52010 - WHEEL TAX PAID WT TWICE ON 3 VEHICLES PAID WHEEL TAX TWICE Account 52010 - WHEEL TAX Totals ICOMPASS SUBSCRIPTION JAN.20 -JAN 2021 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1505 - CITY MANAGER Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SECURITY GUARDS FOR MORTON CIVIC CENTER Account 62210 - PRINTING Totals Account 62380 - COPY MACHINE CHARGES SEIZED FUNDS 19-685 Account 41340 - RESERVE-NARCOTIC SEIZURES Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 41340 - RESERVE-NARCOTIC SEIZURES SEIZED FUNDS 18-6526 COPIER PAPER Account 13040 - INVENTORY OF SUPPLIES Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Invoice Description Fund 100 - GENERAL FUND Account 13040 - INVENTORY OF SUPPLIES Account 62210 - PRINTING BUSINESS CARDS - TASHEIK KERR Run by Tera Davis on 03/02/2020 03:58:21 PM 1 Page 2 of 24 A1.Page 203 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Invoice Description 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 50.06 1 $50.06 255280 - ESPYR 02/28/2020 03/10/2020 650.70 1 $650.70 223443 - CLEAR CHANNEL OUTDOOR 02/20/2020 03/10/2020 1,250.00 1 $1,250.00 4 $2,795.76 101401 - DELL COMPUTER CORP.02/26/2020 03/10/2020 19,124.85 314494 - NETMOTION WIRELESS 02/24/2020 03/10/2020 4,341.09 13164 - SOLARWINDS 02/14/2020 03/10/2020 6,936.00 105396 - VERMONT SYSTEMS INC 12/01/2019 03/10/2020 11,052.00 4 $41,453.94 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 21.00 1 $21.00 154298 - CALL ONE 01/15/2020 03/10/2020 9,074.32 154298 - CALL ONE 02/15/2020 03/10/2020 11,795.65 149416 - AT & T 01/16/2020 03/10/2020 44.15 149416 - AT & T 02/16/2020 03/10/2020 44.15 100401 - COMCAST CABLE 02/01/2020 03/10/2020 1,487.36 100401 - COMCAST CABLE 02/28/2020 03/10/2020 1,487.36 105394 - VERIZON WIRELESS 01/18/2020 03/10/2020 42.12 7 $23,975.11 102642 - IRON MOUNTAIN OSDP 01/31/2020 03/10/2020 1,213.90 1 $1,213.90 13 $66,663.95 17275 - CORALIE NORWELL 02/27/2020 03/10/2020 40.00 17256 - JOE WIECZOREK 02/27/2020 03/10/2020 25.00 2 $65.00 15491 - BARNACLE PARKING ENFORCEMENT 02/27/2020 03/10/2020 2,660.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 103795 - NORTH SHORE TOWING 02/27/2020 03/10/2020 75.00 9 $3,260.00 10643 - PASSPORT PARKING, INC`02/27/2020 03/10/2020 1,994.30 10643 - PASSPORT PARKING, INC`02/27/2020 03/10/2020 27,297.50 2 $29,291.80 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 132.65 1 $132.65 14 $32,749.45 16228 - ANDY FRAIN SERVICES, INC.02/27/2020 03/10/2020 64,568.03 1 $64,568.03 1 $64,568.03 12792 - UNIFIRST CORPORATION 02/18/2020 03/10/2020 82.37 1 $82.37 299170 - WOPPEL, CHRISTOPHER 02/18/2020 03/10/2020 200.00 1 $200.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 02/08/2020 03/10/2020 212.00 104107 - PITNEY BOWES 09/11/2019 03/10/2020 277.98 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 379.00 3 $868.98 103195 - MARK VEND COMPANY 02/18/2020 03/10/2020 359.64 1 $359.64 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/14/2020 03/10/2020 782.09 1 $782.09 7 $2,293.08 41 $171,392.27 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 94.44 1 $94.44 15401 - THE BLUEPRINT SHOPPE, INC.01/30/2020 03/10/2020 350.00 15401 - THE BLUEPRINT SHOPPE, INC.01/29/2020 03/10/2020 216.00 2 $566.00 3 $660.44 100177 - ALLEGRA PRINT & IMAGING 02/26/2020 03/10/2020 298.00 1 $298.00Account 62210 - PRINTING Totals Business Unit 2105 - PLANNING & ZONING Totals Business Unit 2115 - PROPERTY STANDARDS Account 62210 - PRINTING NEIGHBOR DOOR HANGTAGS Account 63062 - CENSUS GRANT OTHER EXPENSES HUMAN POPULATION CENSUS SERVIC HUMAN POPULATION CENSUS SERVIC Account 63062 - CENSUS GRANT OTHER EXPENSES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals COFFEE FOR CIVIC CENTER MEETING SET UP Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES POSTAGE METER SERVICE AVL TRACKERS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65025 - FOOD REIMBURSEMENT: ELECTRICAL LICENSE 2020 Account 62360 - MEMBERSHIP DUES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS RECYCLING CENTER SECURITY SERVICES Account 62225 - BLDG MAINTENANCE SERVICES MATS FOR SERVICE CENTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62360 - MEMBERSHIP DUES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Business Unit 1950 - FACILITIES Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CROSSING GUARD SERVICES - 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CITATION PAPER ROLLS 2/24/20 CITATION MANAGEMENT-JANUARY 2020 BOOT 2/19/20 BOOT 2/19/20 BOOT 2/13/20 BOOT 2/13/20 BOOT 2/13/20 Account 62451 - TOWING AND BOOTING CONTRACTS BARNACLE RELEASE FEES-JANUARY 2020 BOOT 2/20/20 BOOT 2/20/20 BOOT 2/20/20 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING REFUND:CITATION PAID TWICE REFUND: OVERPAID CITATION Account 52505 - TICKET FINES-PARKING Totals Account 65605 - DATA CENTER MAINTENANCE OFF SITE DATA STORAGE Account 65605 - DATA CENTER MAINTENANCE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals COMMUNICATION CHARGES FEB 2020 COMMUNICATION CHARGES-MAR 2020 COMMUNICATION CHARGES-FEB 2020 Account 64505 - TELECOMMUNICATIONS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES JAN 2020 COMMUNICATION CHARGES FEB 2020 COMMUNICATION CHARGES JAN 2020 COMMUNICATION CHARGES FEB 2020 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62340 - IT COMPUTER SOFTWARE SUPPORT & MAINTENANCE AGREEMENT SUPPORT & MAINTENANCE AGREEMENT SOLARWINDS ANNUAL SUPPORT & MAINTENANCE RENEWAL QUOTE ANNUAL RENEWAL RECTRAC SOFTWARE Account 62512 - RECRUITMENT Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. EMPLOYEE CONSULTING SERVICES-EAP Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62512 - RECRUITMENT RECRUITMENT-CLEAR CHANNEL OUTDOOR Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Run by Tera Davis on 03/02/2020 03:58:21 PM 2 Page 3 of 24 A1.Page 204 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Invoice Description 102490 - ILLINOIS ASSOCIATION OF CODE ENFORCEMENT 02/27/2020 03/10/2020 200.00 1 $200.00 102490 - ILLINOIS ASSOCIATION OF CODE ENFORCEMENT 02/27/2020 03/10/2020 40.00 1 $40.00 3 $538.00 17277 - EUGENE DAVID 02/27/2020 03/10/2020 25.00 17276 - ONIEL JOHNSON 02/27/2020 03/10/2020 385.00 17278 - SUHAIL KHALIL 02/27/2020 03/10/2020 100.00 3 $510.00 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 151.60 1 $151.60 203615 - ILLINOIS PLUMBING INSPECTORS 02/26/2020 03/10/2020 125.00 1 $125.00 203615 - ILLINOIS PLUMBING INSPECTORS 02/26/2020 03/10/2020 70.00 1 $70.00 6 $856.60 12 $2,055.04 101769 - CITY OF EVANSTON PETTY CASH 02/26/2020 03/10/2020 40.00 17286 - NORTH SUBURBAN ASSOCIATION OF CHIEFS OF POLICE 01/01/2020 03/10/2020 200.00 2 $240.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 306.93 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 138.75 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 02/06/2020 03/10/2020 16.80 139757 - XEROX CORPORATION 01/11/2020 03/10/2020 138.75 139757 - XEROX CORPORATION 01/11/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 01/11/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 01/11/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 01/11/2020 03/10/2020 16.80 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 11/13/2019 03/10/2020 21.00 139757 - XEROX CORPORATION 11/06/2019 03/10/2020 16.80 139757 - XEROX CORPORATION 11/13/2019 03/10/2020 21.00 139757 - XEROX CORPORATION 11/13/2019 03/10/2020 21.00 139757 - XEROX CORPORATION 12/05/2019 03/10/2020 16.80 139757 - XEROX CORPORATION 11/13/2019 03/10/2020 177.45 18 $1,039.08 234796 - ISAAC RAY FORENSIC GROUP, LLC.02/18/2020 03/10/2020 395.00 103617 - NATIONAL AWARDS & FINE GIFTS 02/18/2020 03/10/2020 191.00 2 $586.00 22 $1,865.08 103314 - MEDLINE INDUSTRIES 01/29/2020 03/10/2020 592.91 1 $592.91 1 $592.91 17285 - VERIZON WIRELESS - VSAT 01/31/2020 03/10/2020 50.00 1 $50.00 17284 - FIFTH THIRD BANK 02/18/2020 03/10/2020 37.61 1 $37.61 2 $87.61 321981 - CENTER OF POLICE PSYCHOLOGICAL SERVICES 02/24/2020 03/10/2020 2,681.25 1 $2,681.25 1 $2,681.25 15671 - BRANDON MARX 02/21/2020 03/10/2020 45.00 101769 - CITY OF EVANSTON PETTY CASH 02/26/2020 03/10/2020 180.00 168844 - DAVID CHERREY 01/28/2020 03/10/2020 75.00 17283 - GREGORY ROMERO 02/20/2020 03/10/2020 150.00 128906 - MARIO MILLER 01/29/2020 03/10/2020 75.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 02/11/2020 03/10/2020 150.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 02/19/2020 03/10/2020 550.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 02/24/2020 03/10/2020 800.00 103824 - NORTHWEST POLICE ACADEMY 02/11/2020 03/10/2020 25.00 12450 - NORTHWESTERN UNIVERSITY CENTER FOR PUBLIC SAFTEY 02/11/2020 03/10/2020 2,300.00 11928 - BRIAN RUST 01/28/2020 03/10/2020 75.00 10138 - SOPHIA SYED 01/29/2020 03/10/2020 75.00 13633 - MARVIN THOMAS 02/21/2020 03/10/2020 45.00 13 $4,545.00 13 $4,545.00 17282 - CARMEN HYDE 02/25/2020 03/10/2020 959.47 1 $959.47 1 $959.47Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Totals Business Unit 2265 - NEIGHBORHOOD ENFORCEMENT TEAM Account 62770 - MISCELLANEOUS POLICE EQUIPMENT AND SUPPLIES Account 62770 - MISCELLANEOUS Totals MEAL ALLOWANCE - REGIONAL CRISIS NEGOTIATOR MEAL ALLOWANCE - DWI DETECTION AND SFST Account 62295 - TRAINING & TRAVEL Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals TRAINING: STREET CRIMES PROGRAM TRAINING JOHN REID INTERVIEWS & INTERROGATIONS TRAINING - INTERNAL INVSTIGATIONS TRAINING EXECUTIVE MANAGEMENT PROGRAM MEAL ALLOWANCE - 40 HR CRISIS INTERVENTION PETTY CASH - OFFICE OF ADMIN MEAL ALLOWANCE - 40 HR CRISIS INTERVENTION MEAL ALLOWANCE - TRANSNATIONAL GANG ID & INTERDICTION MEAL ALLOWANCE - REGIONAL CRISIS NEGOTIATOR TRAINING - 40 HR JUVENILE SPECIALIST Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL MEAL ALLOWANCE - DWI DETECTION AND SFST Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Account 62770 - MISCELLANEOUS EVALUATION Account 62770 - MISCELLANEOUS Totals SUBPOENA SERVICES Account 62770 - MISCELLANEOUS Totals Business Unit 2215 - CRIMINAL INVESTIGATION Totals Account 62490 - OTHER PROGRAM COSTS PRESERVATION SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Account 62770 - MISCELLANEOUS Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2215 - CRIMINAL INVESTIGATION Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2210 - PATROL OPERATIONS Account 65125 - OTHER COMMODITIES SUPPLIES - GLOVES Account 62490 - OTHER PROGRAM COSTS SCREENING EVALUATION (NIPAS) RETIREMENT PLAQUES Account 62490 - OTHER PROGRAM COSTS Totals COPIER CHARGES COPIER CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES PETTY CASH - OFFICE OF ADMIN MEMBERSHIP DUES - 2020 Account 62360 - MEMBERSHIP DUES Totals Account 62380 - COPY MACHINE CHARGES Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62360 - MEMBERSHIP DUES RUDNY - IPIA - MEMBERSHIP DEWES Account 62360 - MEMBERSHIP DUES Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Account 62295 - TRAINING & TRAVEL RUDNY - IPIA - CONTINUING ED FOR CEU'S Account 62295 - TRAINING & TRAVEL Totals Account 62360 - MEMBERSHIP DUES Account 52080 - BUILDING PERMITS Totals Account 62236 - SOFTWARE MAINTENANCE AVL TRACKERS Account 62236 - SOFTWARE MAINTENANCE Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS BUILDING DEPARTMENT OVERCHARGED CUSTOMER VARIATION WAS NOT REQ AS ORIGINALLY MARKED CUSTOMER OVER PAID ELEVATOR PERMIT Account 62360 - MEMBERSHIP DUES SEIDNER - IACE MEMBERSHIP Account 62360 - MEMBERSHIP DUES Totals Business Unit 2115 - PROPERTY STANDARDS Totals Account 62295 - TRAINING & TRAVEL IACE TRAINING FOR PROPERTY MAINTENANCE STAFF Account 62295 - TRAINING & TRAVEL Totals Run by Tera Davis on 03/02/2020 03:58:21 PM 3 Page 4 of 24 A1.Page 205 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Invoice Description 103795 - NORTH SHORE TOWING 02/25/2020 03/10/2020 10.00 1 $10.00 1 $10.00 103744 - NICOR 02/03/2020 03/10/2020 1,289.91 1 $1,289.91 1 $1,289.91 228402 - PROMOS 911, INC.02/13/2020 03/10/2020 844.37 1 $844.37 1 $844.37 14147 - LB MEDWASTE 01/31/2020 03/10/2020 601.03 1 $601.03 10007 - B&H PHOTO VIDEO 02/04/2020 03/10/2020 31.44 1 $31.44 2 $632.47 16459 - AFTERMATH 02/17/2020 03/10/2020 105.00 322695 - ECO-CLEAN MAINTENANCE 02/26/2020 03/10/2020 195.00 2 $300.00 271126 - CYMBAL COMMUNICATIONS 02/17/2020 03/10/2020 714.95 1 $714.95 3 $1,014.95 48 $14,523.02 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 70.83 1 $70.83 102277 - HASTINGS AIR-ENERGY CONTROL 02/18/2020 03/10/2020 845.26 102277 - HASTINGS AIR-ENERGY CONTROL 02/14/2020 03/10/2020 178.15 2 $1,023.41 103883 - OFFICE DEPOT 01/24/2020 03/10/2020 1,141.22 103883 - OFFICE DEPOT 02/03/2020 03/10/2020 (1,078.80) 103883 - OFFICE DEPOT 02/12/2020 03/10/2020 192.74 103883 - OFFICE DEPOT 02/12/2020 03/10/2020 40.38 4 $295.54 294626 - ARTISTIC ENGRAVING 01/23/2020 03/10/2020 374.38 1 $374.38 8 $1,764.16 13114 - CARTERSON SAFETY COR. DBA FIRE TRAINING RESOURCES 02/12/2020 03/10/2020 150.00 1 $150.00 100158 - AIR ONE EQUIPMENT 02/21/2020 03/10/2020 150.00 100158 - AIR ONE EQUIPMENT 02/21/2020 03/10/2020 40.00 2 $190.00 105793 - BOUND TREE MEDICAL, LLC 02/14/2020 03/10/2020 134.40 1 $134.40 4 $474.40 12 $2,238.56 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 23.61 1 $23.61 1 $23.61 17274 - ROBERT AND CAROL LOUNSBURY 02/27/2020 03/10/2020 30.00 1 $30.00 16720 - ABDIRASHID MOHAMOUD 02/28/2020 03/10/2020 195.51 1 $195.51 314306 - CINTAS CORPORATION #2 02/25/2020 03/10/2020 51.22 1 $51.22 308895 - ROSE PEST SOLUTIONS 02/28/2020 03/10/2020 6,240.00 1 $6,240.00 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 151.60 1 $151.60 12458 - FINEST COURIER LOGISTICS 02/17/2020 03/10/2020 35.00 1 $35.00 6 $6,703.33 103883 - OFFICE DEPOT 02/13/2020 03/10/2020 6.54 1 $6.54 1 $6.54 8 $6,733.48 Account 65095 - OFFICE SUPPLIES Totals Business Unit 2455 - COMMUNITY HEALTH Totals Department 24 - HEALTH Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals Business Unit 2455 - COMMUNITY HEALTH Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65075 - MEDICAL & LAB SUPPLIES COURIER TO IDPH Account 65075 - MEDICAL & LAB SUPPLIES Totals MARCH MONTHLY SERVICES Account 62606 - RODENT CONTROL CONTRACT Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 62477 - PHEP GRANT-EXPENSE FIRST AID KIT SUPPLIES Account 62477 - PHEP GRANT-EXPENSE Totals Account 62606 - RODENT CONTROL CONTRACT Account 52046 - RENTAL BUILDING REGISTRATIONS Totals Account 62476 - CRI GRANT -EXPENSE (HHS) REIMBURSEMENT FOR MILEAGE TO MEETINGS Account 62476 - CRI GRANT -EXPENSE (HHS) Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Account 52046 - RENTAL BUILDING REGISTRATIONS RENTAL REGISTRATION PAID TWICE Business Unit 2407 - HEALTH SERVICES ADMIN Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Account 62522 - SCBA EQ MAINT AGREEMENTS Totals Account 65075 - MEDICAL & LAB SUPPLIES EMS SUPPLIES Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 62295 - TRAINING & TRAVEL Totals Account 62522 - SCBA EQ MAINT AGREEMENTS AIR QUALITY TEST METER GAS Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL FIRE TRAINING Account 65095 - OFFICE SUPPLIES Totals Account 65125 - OTHER COMMODITIES BADGES Account 65125 - OTHER COMMODITIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65050 - BLDG MAINTENANCE MATERIAL EXHAUST REPAIR EXHAUST REPAIR Account 65050 - BLDG MAINTENANCE MATERIAL Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Department 22 - POLICE Totals CLEANING SERVICE Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES WIRELESS HEADSETS Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Account 62225 - BLDG MAINTENANCE SERVICES BIOHAZARD CLEANING SERVICE Account 62770 - MISCELLANEOUS Totals Account 65125 - OTHER COMMODITIES PROPERTY SUPPLIES Account 65125 - OTHER COMMODITIES Totals Business Unit 2285 - PROBLEM SOLVING TEAM Totals Business Unit 2291 - PROPERTY BUREAU Account 62770 - MISCELLANEOUS MEDICAL WASTE REMOVAL Business Unit 2285 - PROBLEM SOLVING TEAM Account 62490 - OTHER PROGRAM COSTS PST PROGRAMS SUPPLIES Account 62490 - OTHER PROGRAM COSTS Totals Account 64015 - NATURAL GAS GAS - ANIMAL SHELTER Account 64015 - NATURAL GAS Totals Business Unit 2280 - ANIMAL CONTROL Totals Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2280 - ANIMAL CONTROL Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK / CLEANUP Run by Tera Davis on 03/02/2020 03:58:21 PM 4 Page 5 of 24 A1.Page 206 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Invoice Description 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 47.22 1 $47.22 1 $47.22 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 94.75 1 $94.75 1 $94.75 101143 - COMED 02/13/2020 03/10/2020 47.17 1 $47.17 1 $47.17 100177 - ALLEGRA PRINT & IMAGING 02/17/2020 03/10/2020 72.00 100177 - ALLEGRA PRINT & IMAGING 02/24/2020 03/10/2020 72.00 2 $144.00 100542 - BECKER ARENA PRODUCTS 01/03/2020 03/10/2020 370.48 102755 - JORSON & CARLSON 02/14/2020 03/10/2020 65.02 102755 - JORSON & CARLSON 02/21/2020 03/10/2020 35.76 3 $471.26 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 23.61 1 $23.61 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/11/2020 03/10/2020 872.13 10546 - SUPERIOR INDUSTRIAL SUPPLY 08/23/2019 03/10/2020 46.38 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/13/2020 03/10/2020 98.56 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/18/2020 03/10/2020 53.88 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/20/2020 03/10/2020 213.78 5 $1,284.73 103883 - OFFICE DEPOT 02/06/2020 03/10/2020 89.05 103883 - OFFICE DEPOT 02/07/2020 03/10/2020 188.97 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/14/2020 03/10/2020 173.00 3 $451.02 102385 - HOUSE OF RENTAL 02/13/2020 03/10/2020 823.00 1 $823.00 15 $3,197.62 139757 - XEROX CORPORATION 01/02/2020 03/10/2020 18.60 139757 - XEROX CORPORATION 02/03/2020 03/10/2020 18.60 139757 - XEROX CORPORATION 09/05/2019 03/10/2020 18.60 139757 - XEROX CORPORATION 12/05/2019 03/10/2020 18.60 139757 - XEROX CORPORATION 11/03/2019 03/10/2020 18.60 5 $93.00 100310 - ANDERSON PEST CONTROL 02/03/2020 03/10/2020 37.75 1 $37.75 17229 - SPORTS FOR LIFE, LLC 02/04/2020 03/10/2020 6,666.40 16722 - WE GOT GAME, LLC 02/17/2020 03/10/2020 1,155.00 16722 - WE GOT GAME, LLC 02/17/2020 03/10/2020 630.00 3 $8,451.40 103425 - MIDWEST TIME RECORDER 02/03/2020 03/10/2020 185.00 1 $185.00 103883 - OFFICE DEPOT 02/06/2020 03/10/2020 68.45 103883 - OFFICE DEPOT 02/06/2020 03/10/2020 29.54 2 $97.99 12 $8,865.14 100177 - ALLEGRA PRINT & IMAGING 02/21/2020 03/10/2020 47.00 1 $47.00 104914 - STA-KLEEN INC.02/21/2020 03/10/2020 41.00 1 $41.00 11081 - ELIZABETH BRIEVA 02/21/2020 03/10/2020 620.20 1 $620.20 100401 - COMCAST CABLE 02/21/2020 03/10/2020 101.03 1 $101.03 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/21/2020 03/10/2020 290.96 1 $290.96 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/21/2020 03/10/2020 207.60 1 $207.60 6 $1,307.79 16848 - CLAIRE B TAYLOR 02/26/2020 03/10/2020 100.00 101749 - EVANSTON PHOTOGRAPHIC STUDIOS 01/24/2020 03/10/2020 150.00 17240 - JENNA HOUCK 02/26/2020 03/10/2020 100.00 17097 - LASHEENA T. WILLIAMS 02/26/2020 03/10/2020 110.00 11628 - ELDRIDGE SHANNON 02/26/2020 03/10/2020 60.00 5 $520.00 5 $520.00 CASTING ASSISTANT SUMMER SEASON POSTERS FOR EVENTS Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62505 - INSTRUCTOR SERVICES PRODUCTION STAGE MANAGER LEGENDS CONCERT VIDEO COVERAGE FOR DAY OF CELEBRATION SCENIC DESIGNER/PAINTER LEGENDS CONCERT OFFICE PAPER Account 65095 - OFFICE SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES Account 62505 - INSTRUCTOR SERVICES Totals Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES MAR 20 Account 62511 - ENTERTAIN/PERFORMER SERV Totals RANGE HOOD FILTERS Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62505 - INSTRUCTOR SERVICES VOLLEYBALL CLINICS Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals Account 62225 - BLDG MAINTENANCE SERVICES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SPORTS PROGRAMMING INSTRUCTION Account 62505 - INSTRUCTOR SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS TIME CLOCK MAINTENANCE Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES TENNIS VENDOR SPORTS PROGRAMMING INSTRUCTION COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62380 - COPY MACHINE CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER OFFICE PAPER SUPPLY Account 65095 - OFFICE SUPPLIES Totals Account 65110 - RECREATION SUPPLIES RENTAL OF TABLES FOR SPRING FLEA MARKET Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65040 - JANITORIAL SUPPLIES Account 62245 - OTHER EQMT MAINTENANCE PARTS PURCHASED FOR ZAMBONI ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 62210 - PRINTING BUSINESS CARD PRINTING BUSINESS CARD PRINTING Account 62210 - PRINTING Totals Account 64005 - ELECTRICITY UTILITIES: COMED Account 64005 - ELECTRICITY Totals Business Unit 3025 - PARK UTILITIES Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3020 - REC GENERAL SUPPORT Totals Business Unit 3025 - PARK UTILITIES Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals Business Unit 3020 - REC GENERAL SUPPORT Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Run by Tera Davis on 03/02/2020 03:58:21 PM 5 Page 6 of 24 A1.Page 207 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Invoice Description 100177 - ALLEGRA PRINT & IMAGING 02/24/2020 03/10/2020 39.00 1 $39.00 107302 - GAND MUSIC AND SOUND 02/26/2020 03/10/2020 250.00 102591 - INSOLAR WINDOW TREATMENTS INC.02/20/2020 03/10/2020 250.00 2 $500.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 23.61 139757 - XEROX CORPORATION 02/03/2020 03/10/2020 22.20 139757 - XEROX CORPORATION 01/02/2020 03/10/2020 21.00 139757 - XEROX CORPORATION 09/05/2019 03/10/2020 21.00 139757 - XEROX CORPORATION 12/05/2019 03/10/2020 21.00 5 $108.81 135639 - ANTHONY GARRETT 02/24/2020 03/10/2020 225.00 17272 - BARBARA L. SUGDEN 02/25/2020 03/10/2020 185.00 16061 - BILLIE J DARLING 02/24/2020 03/10/2020 1,065.80 274476 - FRANK WERNET 02/19/2020 03/10/2020 20.00 274476 - FRANK WERNET 02/05/2020 03/10/2020 20.00 16400 - NICHOLA GOSS 02/23/2020 03/10/2020 528.00 10511 - VIVIAN VISSER 02/01/2020 03/10/2020 1,100.00 7 $3,143.80 14598 - IDEAL CHARTER 02/25/2020 03/10/2020 826.00 1 $826.00 100401 - COMCAST CABLE 02/14/2020 03/10/2020 197.76 1 $197.76 315915 - AMERICAN TAXI DISPATCH, INC.02/12/2020 03/10/2020 490.00 1 $490.00 101492 - EDWARD DON & COMPANY 01/28/2020 03/10/2020 103.67 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/20/2020 03/10/2020 276.00 2 $379.67 103883 - OFFICE DEPOT 02/03/2020 03/10/2020 15.00 103883 - OFFICE DEPOT 02/06/2020 03/10/2020 19.99 2 $34.99 16337 - LAURA RIBANDO 02/17/2020 03/10/2020 65.53 1 $65.53 23 $5,785.56 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 37.90 1 $37.90 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/18/2020 03/10/2020 288.83 1 $288.83 2 $326.73 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 18.95 1 $18.95 1 $18.95 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 02/19/2020 03/10/2020 15,000.00 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 56.85 2 $15,056.85 2 $15,056.85 302377 - NANCE, JONATHAN 02/26/2020 03/10/2020 150.00 1 $150.00 100401 - COMCAST CABLE 02/15/2020 03/10/2020 143.13 1 $143.13 2 $293.13 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 23.61 1 $23.61 100310 - ANDERSON PEST CONTROL 02/03/2020 03/10/2020 84.12 1 $84.12 2 $107.73 73 $35,668.64 17288 - STEPHANIE SZYMANSKI 02/24/2020 03/10/2020 120.00 1 $120.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 70.83 1 $70.83 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 1,403.65 1 $1,403.65 101063 - CINTAS FIRST AID & SUPPLY 02/25/2020 03/10/2020 46.61 101063 - CINTAS FIRST AID & SUPPLY 02/25/2020 03/10/2020 71.83 2 $118.44 5 $1,712.92Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Account 65090 - SAFETY EQUIPMENT FIRST AID CABINET MAINTENANCE FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals Account 62380 - COPY MACHINE CHARGES Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals REFUND: PERMIT #20MVSC-019 Account 52126 - RIGHT-OF-WAY PERMIT Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52126 - RIGHT-OF-WAY PERMIT Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3605 - ECOLOGY CENTER Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES-FEB 2020 Account 62511 - ENTERTAIN/PERFORMER SERV Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS DJ FOR SPECIAL EVENT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 3095 - CROWN ICE RINK Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS EMPLOYMENT PROGRAM Business Unit 3095 - CROWN ICE RINK Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Account 65040 - JANITORIAL SUPPLIES SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3080 - BEACHES Totals Business Unit 3080 - BEACHES Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals CLASS SUPPLIES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65110 - RECREATION SUPPLIES DISHWASHER SOAP BATHROOM TISSUE Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES Account 62695 - COUPON PMTS-CAB SUBSIDY TAXI REIMBURSEMENT Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 65040 - JANITORIAL SUPPLIES Account 62507 - FIELD TRIPS Totals Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES- FEB 20 Account 62511 - ENTERTAIN/PERFORMER SERV Totals FEBRUARY CLAY/GLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 62507 - FIELD TRIPS APRIL FIELD TRIP EASTER ISLAND PRESENTATION DANCE CLASS INSTRUCTOR IMPROV INSTRUCTOR IMPROV INSTRUCTOR WINTER DANCE INSTRUCTOR COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62505 - INSTRUCTOR SERVICES AFRICAN DRUMMING INSTRUCTOR Account 62380 - COPY MACHINE CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES Account 62245 - OTHER EQMT MAINTENANCE FIX SOUND SYSTEM IN GYM REPAIRS TO SHADES Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62210 - PRINTING BOB RUSSO BUSINESS CARDS Account 62210 - PRINTING Totals Run by Tera Davis on 03/02/2020 03:58:21 PM 6 Page 7 of 24 A1.Page 208 of 620 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Invoice Description 101192 - CONSERV FS 02/19/2020 03/10/2020 165.00 1 $165.00 1 $165.00 153054 - SKOKIE PARK DISTRICT 01/31/2020 03/10/2020 3,174.64 1 $3,174.64 104509 - RUSSO POWER EQUIPMENT 02/26/2020 03/10/2020 299.88 1 $299.88 2 $3,474.52 100177 - ALLEGRA PRINT & IMAGING 02/18/2020 03/10/2020 245.00 1 $245.00 14267 - PRECISION MIDWEST LTD 01/30/2020 03/10/2020 4,966.70 1 $4,966.70 2 $5,211.70 158336 - ARROW ROAD CONSTRUCTION 01/28/2020 03/10/2020 5,927.04 1 $5,927.04 1 $5,927.04 100375 - ARTS & LETTERS LTD.02/10/2020 03/10/2020 989.00 103411 - MIDWEST FENCE COMPANY 01/22/2020 03/10/2020 1,440.00 2 $2,429.00 2 $2,429.00 13 $18,920.18 241 $339,333.72 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals GUARDRAIL REPAIR Account 65115 - TRAFFIC CONTROL SUPPLI Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Business Unit 4510 - STREET MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 65115 - TRAFFIC CONTROL SUPPLI TEMPORARY NP SIGNS Business Unit 4510 - STREET MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. FY2020 UPM COLD PATCH PURCHASE Account 65055 - MATER. TO MAINT. IMP. Totals Account 62235 - OFFICE EQUIPMENT MAINT SURVEY EQUIPMENT WARRANTY AND MAINTENANCE Account 62235 - OFFICE EQUIPMENT MAINT Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62210 - PRINTING PUBLIC WORKS WINDOW ENVELOPES Account 62210 - PRINTING Totals SNOW SHOVEL PUSHER Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4330 - GREENWAYS Totals Account 62195 - LANDSCAPE MAINTENANCE SERVICES 1/2 MAINTENANCE/OPERATIONMS SOCCER/DOG PARK Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 65070 - OFFICE/OTHER EQT MTN MATL Account 62295 - TRAINING & TRAVEL Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Totals Business Unit 4330 - GREENWAYS Business Unit 4300 - ENVIRONMENTAL SERVICES Account 62295 - TRAINING & TRAVEL TECH DAY TRAINING Run by Tera Davis on 03/02/2020 03:58:21 PM 7 Page 8 of 24 A1.Page 209 of 620 175 GENERAL ASST. FUND Vendor Invoice Date Payment Date Invoice Amount 103883 - OFFICE DEPOT 02/13/2020 03/10/2020 33.99 1 $33.99 1 $33.99 1 $33.99 1 $33.99 Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 8 Page 9 of 24 A1.Page 210 of 620 200 MOTOR FUEL TAX FUND Vendor Invoice Date Payment Date Invoice Amount 101143 - COMED 02/13/2020 03/10/2020 752.76 101143 - COMED 02/07/2020 03/10/2020 288.61 2 $1,041.37 17228 - K-TECH SPECIALTY COATINGS, LLC 02/10/2020 03/10/2020 4,565.62 125211 - MORTON SALT 02/17/2020 03/10/2020 5,104.09 125211 - MORTON SALT 02/18/2020 03/10/2020 23,289.29 125211 - MORTON SALT 02/19/2020 03/10/2020 12,077.94 4 $45,036.94 153783 - INTERRA, INC.02/21/2020 *03/10/2020 19,560.00 1 $19,560.00 7 $65,638.31 7 $65,638.31 7 $65,638.31 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Account 65015 - CHEMICALS/ SALT Totals Account 65515 - OTHER IMPROVEMENTS TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 65515 - OTHER IMPROVEMENTS Totals Account 65015 - CHEMICALS/ SALT FY2020 LIQUID DEICING MATERIAL 2019/20 WINTER ROCK SALT PURCHASE 2019/20 WINTER ROCK SALT PURCHASE 2019/20 WINTER ROCK SALT PURCHASE Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING UTILITIES: COMED UTILITIES: COMED Account 64006 - LIGHTING Totals Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 9 Page 10 of 24 A1.Page 211 of 620 205 EMERGENCY (E911) FUND Vendor Invoice Date Payment Date Invoice Amount 103536 - MOTOROLA SOLUTIONS, INC.02/20/2020 03/10/2020 7,479.26 103536 - MOTOROLA SOLUTIONS, INC.02/20/2020 03/10/2020 7,479.26 103536 - MOTOROLA SOLUTIONS, INC.02/20/2020 03/10/2020 7,479.26 104157 - POWER PHONE INC 01/31/2020 03/10/2020 399.50 4 $22,837.28 103536 - MOTOROLA SOLUTIONS, INC.02/14/2020 03/10/2020 1,826.02 1 $1,826.02 5 $24,663.30 5 $24,663.30 5 $24,663.30 ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals ANNUAL SOFTWARE MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65085 - MINOR EQUIPMENT & TOOLS RADIO PARTS Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO Run by Tera Davis on 03/02/2020 03:58:21 PM 10 Page 11 of 24 A1.Page 212 of 620 220 CDBG LOAN FUND Vendor Invoice Date Payment Date Invoice Amount 101684 - EQUIFAX CREDIT 02/26/2020 03/10/2020 11.96 17108 - WILLIAM GREAVES HOME IMPROVEMENT 02/26/2020 03/10/2020 7,094.50 2 $7,106.46 2 $7,106.46 2 $7,106.46 2 $7,106.46 Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 220 - CDBG LOAN FUND Totals Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS HOUSING REHAB - PROSPECTIVE CLIENT HOUSING REHAB - CLIENT 0270 Account 65535 - REHAB LOANS Totals Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 11 Page 12 of 24 A1.Page 213 of 620 250 AFFORDABLE HOUSING FUND Vendor Invoice Date Payment Date Invoice Amount 323855 - GOSS & ASSOCIATES, INC.02/16/2020 03/10/2020 4,023.46 1 $4,023.46 1 $4,023.46 1 $4,023.46 1 $4,023.46 Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Business Unit 5465 - AFFORDABLE HOUSING Account 63095 - HANDYMAN PROGRAM HANDYMAN PROGRAM Account 63095 - HANDYMAN PROGRAM Totals Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 12 Page 13 of 24 A1.Page 214 of 620 415 CAPITAL IMPROVEMENTS FUND Vendor Invoice Date Payment Date Invoice Amount 137011 - GEWALT HAMILTON ASSOCIATES, INC.02/18/2020 *03/10/2020 5,000.00 102196 - GRUMMAN/BUTKUS ASSOCIATES 11/14/2019 *03/10/2020 585.00 2 $5,585.00 101834 - FEDERAL SIGNAL CORP.02/12/2020 *03/10/2020 8,340.00 17086 - KANDU CONSTRUCTION, INC.02/13/2020 *03/10/2020 37,602.69 2 $45,942.69 4 $51,527.69 153783 - INTERRA, INC.02/21/2020 *03/10/2020 2,814.00 1 $2,814.00 1 $2,814.00 153783 - INTERRA, INC.02/21/2020 *03/10/2020 5,304.00 1 $5,304.00 1 $5,304.00 153783 - INTERRA, INC.02/21/2020 *03/10/2020 5,304.00 1 $5,304.00 1 $5,304.00 7 $64,949.69 7 $64,949.69 Business Unit 4319 - CIP CDBG Funds Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Business Unit 4319 - CIP CDBG Funds Account 65515 - OTHER IMPROVEMENTS TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 65515 - OTHER IMPROVEMENTS Totals Account 65515 - OTHER IMPROVEMENTS TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Account 62145 - ENGINEERING SERVICES Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 65515 - OTHER IMPROVEMENTS EMERGENCY SIREN SYSTEM BUNK ROOM RENOVATIONS AT FIRE STATION 1 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES 2020 PARKING LOT & LOVELACE PARK SURVEY RFP CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SRVCS Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 13 Page 14 of 24 A1.Page 215 of 620 416 CROWN CONSTRUCTION FUND Vendor Invoice Date Payment Date Invoice Amount 101143 - COMED 02/03/2020 03/10/2020 29,753.90 183158 - HALLETT & SONS EXPERT MOVERS 01/31/2020 *03/10/2020 7,459.80 183158 - HALLETT & SONS EXPERT MOVERS 01/31/2020 *03/10/2020 3,260.00 120230 - FORWARD SPACE LLC D/B/A OFFICE 01/24/2020 *03/10/2020 23,068.45 120230 - FORWARD SPACE LLC D/B/A OFFICE 12/30/2019 *03/10/2020 99,110.41 5 $162,652.56 10007 - B&H PHOTO VIDEO 11/13/2019 *03/10/2020 713.42 10007 - B&H PHOTO VIDEO 12/05/2019 *03/10/2020 (25.52) 10007 - B&H PHOTO VIDEO 12/05/2019 *03/10/2020 (25.52) 10007 - B&H PHOTO VIDEO 12/05/2019 *03/10/2020 (25.52) 10007 - B&H PHOTO VIDEO 12/05/2019 *03/10/2020 (25.52) 10007 - B&H PHOTO VIDEO 12/05/2019 *03/10/2020 (435.33) 6 $176.01 11 $162,828.57 11 $162,828.57 11 $162,828.57 Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 IP SECURITY CAMERA AND MOUNTING HARDWARE FOR RC Account 65555 - IT COMPUTER HARDWARE Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals IP SECURITY CAMERA AND MOUNTING HARDWARE FOR RC IP SECURITY CAMERA AND MOUNTING HARDWARE FOR RC IP SECURITY CAMERA AND MOUNTING HARDWARE FOR RC IP SECURITY CAMERA AND MOUNTING HARDWARE FOR RC IP SECURITY CAMERA AND MOUNTING HARDWARE FOR RC ROBERT CROWN GENERAL PURPOSE FURNITURE PURCHASE ROBERT CROWN GENERAL PURPOSE FURNITURE PURCHASE Account 65515 - OTHER IMPROVEMENTS Totals Account 65555 - IT COMPUTER HARDWARE UTILITIES: COMED ROBERT CROWN RELOCATION SERVICES ROBERT CROWN RELOCATION SERVICES Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS Run by Tera Davis on 03/02/2020 03:58:21 PM 14 Page 15 of 24 A1.Page 216 of 620 505 PARKING SYSTEM FUND Vendor Invoice Date Payment Date Invoice Amount 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 18.95 1 $18.95 153783 - INTERRA, INC.02/21/2020 *03/10/2020 8,004.00 1 $8,004.00 2 $8,022.95 101215 - COOK COUNTY COLLECTOR 02/18/2020 03/10/2020 508.34 1 $508.34 10643 - PASSPORT PARKING, INC`02/27/2020 03/10/2020 606.00 1 $606.00 10643 - PASSPORT PARKING, INC`02/27/2020 03/10/2020 22,378.62 1 $22,378.62 3 $23,492.96 17257 - DAVID FOX 02/27/2020 03/10/2020 25.00 17258 - NANCY SCHULTZ 02/27/2020 03/10/2020 25.00 2 $50.00 101215 - COOK COUNTY COLLECTOR 02/18/2020 03/10/2020 1,200.50 1 $1,200.50 14795 - ILLINOIS DEPARTMENT OF REVENUE 02/21/2020 03/10/2020 3,327.68 1 $3,327.68 12366 - AUTOMATED PARKING TECHNOLOGIES 02/27/2020 03/10/2020 703.60 1 $703.60 154298 - CALL ONE 01/15/2020 03/10/2020 177.04 154298 - CALL ONE 02/15/2020 03/10/2020 196.56 100401 - COMCAST CABLE 02/01/2020 03/10/2020 960.00 100401 - COMCAST CABLE 02/28/2020 03/10/2020 960.00 4 $2,293.60 9 $7,575.38 101215 - COOK COUNTY COLLECTOR 02/18/2020 03/10/2020 5,110.14 1 $5,110.14 14795 - ILLINOIS DEPARTMENT OF REVENUE 02/21/2020 03/10/2020 9,659.34 1 $9,659.34 12366 - AUTOMATED PARKING TECHNOLOGIES 02/27/2020 03/10/2020 140.00 12366 - AUTOMATED PARKING TECHNOLOGIES 02/27/2020 03/10/2020 703.60 12366 - AUTOMATED PARKING TECHNOLOGIES 02/27/2020 03/10/2020 140.00 3 $983.60 154298 - CALL ONE 01/15/2020 03/10/2020 507.56 154298 - CALL ONE 02/15/2020 03/10/2020 565.22 100401 - COMCAST CABLE 02/01/2020 03/10/2020 960.00 100401 - COMCAST CABLE 02/28/2020 03/10/2020 960.00 4 $2,992.78 9 $18,745.86 101215 - COOK COUNTY COLLECTOR 02/18/2020 03/10/2020 1,660.07 1 $1,660.07 14795 - ILLINOIS DEPARTMENT OF REVENUE 02/21/2020 03/10/2020 8,727.98 1 $8,727.98 12366 - AUTOMATED PARKING TECHNOLOGIES 02/27/2020 03/10/2020 703.60 1 $703.60 154298 - CALL ONE 01/15/2020 03/10/2020 771.22 154298 - CALL ONE 02/15/2020 03/10/2020 844.94 100401 - COMCAST CABLE 02/01/2020 03/10/2020 960.00 100401 - COMCAST CABLE 02/28/2020 03/10/2020 960.00 4 $3,536.16 7 $14,627.81 30 $72,464.96 30 $72,464.96 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 COMMUNICATION CHARGES-FEB 2020 COMMUNICATION CHARGES-MAR 2020 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7037 - MAPLE GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-JAN 2020 COMMUNICATION CHARGES-FEB 2020 *PARKING TAX JAN 2020 Account 62349 - PARKING TAX PAYMENTS TO STATE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS KEYCARDS-MAPLE GARAGE 1/31/20 Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2020 ADD Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62349 - PARKING TAX PAYMENTS TO STATE Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-JAN 2020 COMMUNICATION CHARGES-FEB 2020 COMMUNICATION CHARGES FEB 2020 COMMUNICATION CHARGES-MAR 2020 GARAGE VALIDATION REQUEST 1/28/20 KEYCARDS-SHERMAN GARAGE 1/31/20 IT REQUEST-1/21/20 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62349 - PARKING TAX PAYMENTS TO STATE *PARKING TAX JAN 2020 Account 62349 - PARKING TAX PAYMENTS TO STATE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2020 ADD Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals COMMUNICATION CHARGES-FEB 2020 COMMUNICATION CHARGES-MAR 2020 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-JAN 2020 COMMUNICATION CHARGES-FEB 2020 *PARKING TAX JAN 2020 Account 62349 - PARKING TAX PAYMENTS TO STATE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS KEYCARDS-CHURCH GARAGE 1/31/20 Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2020 ADD Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62349 - PARKING TAX PAYMENTS TO STATE Business Unit 7025 - CHURCH STREET GARAGE Account 53515 - KEYCARD DEPOSITS CHURCH GARAGE REFUNDS FOR KEYCARD DEPOSIT CHURCH GARAGE REFUNDS FOR KEYCARD DEPOSIT Account 53515 - KEYCARD DEPOSITS Totals MOBILE PAY-JANUARY 2020 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Business Unit 7015 - PARKING LOTS & METERS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PERMIT SERVICE-JANUARY 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62519 - PASSPORT MOBILE PARKING APP FEES Business Unit 7015 - PARKING LOTS & METERS Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2020 ADD Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 65515 - OTHER IMPROVEMENTS TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7005 - PARKING SYSTEM MGT Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 03/02/2020 03:58:21 PM 15 Page 16 of 24 A1.Page 217 of 620 510 WATER FUND Vendor Invoice Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 02/19/2020 03/10/2020 2,189.00 1 $2,189.00 104981 - AECOM USA, INC.02/11/2020 03/10/2020 7,498.22 1 $7,498.22 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 94.44 1 $94.44 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 37.90 1 $37.90 103883 - OFFICE DEPOT 01/31/2020 03/10/2020 141.24 103883 - OFFICE DEPOT 02/03/2020 03/10/2020 59.98 2 $201.22 6 $10,020.78 105394 - VERIZON WIRELESS 02/06/2020 03/10/2020 114.03 1 $114.03 1 $114.03 103744 - NICOR 02/03/2020 03/10/2020 111.74 1 $111.74 154298 - CALL ONE 01/15/2020 03/10/2020 195.14 154298 - CALL ONE 02/15/2020 03/10/2020 215.99 2 $411.13 3 $522.87 106964 - EUROFINS EATON ANALYTICAL 02/19/2020 03/10/2020 220.00 106964 - EUROFINS EATON ANALYTICAL 02/19/2020 03/10/2020 10.00 2 $230.00 103030 - LESMAN INSTRUMENT COMPANY 02/18/2020 03/10/2020 3,937.30 1 $3,937.30 3 $4,167.30 14901 - KARRA BARNES 02/20/2020 03/10/2020 7,720.00 1 $7,720.00 1 $7,720.00 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 170.55 1 $170.55 1 $170.55 15 $22,715.53 15 $22,715.53 Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 62185 - CONSULTING SERVICES CMMS SPECIALIST CONSULTING SERVICES (YEAR 3) Account 62185 - CONSULTING SERVICES Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS FY2020 LABORATORY TESTING Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65085 - MINOR EQUIPMENT & TOOLS SEIMENS MAGMETER FOR WEST PLANT WASH RATE CONTROLLER Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2020 LABORATORY TESTING Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-JAN 2020 COMMUNICATION CHARGES- FEB 2020 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 4210 - PUMPING Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS METER LAPTOPS- JAN 2020 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4208 - WATER BILLING Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 62180 - STUDIES UPDATED VULNERABILITY ASSESSMENT Account 62180 - STUDIES Totals Account 62380 - COPY MACHINE CHARGES Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX JAN 2020 Account 56140 - FEES AND MERCHANDISE SALE Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 16 Page 17 of 24 A1.Page 218 of 620 513 WATER DEPR IMPRV&EXT FUND Vendor Invoice Date Payment Date Invoice Amount 102162 - GREELEY AND HANSEN 02/13/2020 *03/10/2020 14,314.46 153783 - INTERRA, INC.02/21/2020 *03/10/2020 14,010.00 2 $28,324.46 14335 - THIENEMAN CONSTRUCTION, INC.01/31/2020 *03/10/2020 277,609.95 156014 - BOLDER CONTRACTORS 02/12/2020 *03/10/2020 229,323.11 2 $506,933.06 4 $535,257.52 4 $535,257.52 4 $535,257.52 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Account 65515 - OTHER IMPROVEMENTS CLEARWELL 9 REPLACEMENT PROJECT CONSTRUCTION AGREEMENT OAKTON ST WATER SUPPLY CONNECTION Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES OAKTON STREET WATER SUPPLY CONNECTION TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 17 Page 18 of 24 A1.Page 219 of 620 515 SEWER FUND Vendor Invoice Date Payment Date Invoice Amount 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 170.55 1 $170.55 1 $170.55 278136 - LAKESHORE RECYCLING SYSTEMS 11/30/2019 03/10/2020 696.00 1 $696.00 1 $696.00 153783 - INTERRA, INC.02/21/2020 *03/10/2020 4,104.00 1 $4,104.00 1 $4,104.00 3 $4,970.55 3 $4,970.55 Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Account 62461 - SEWER MAINTENANCE CONTRACTS TASK ORDER 6 - 2020 PROJECTS MATERIAL TESTING Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Business Unit 4535 - SEWER IMPROVEMENTS Totals Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Business Unit 4531 - SEWER OTHER OPERATIONS Totals Business Unit 4535 - SEWER IMPROVEMENTS Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4531 - SEWER OTHER OPERATIONS Account 62461 - SEWER MAINTENANCE CONTRACTS SWEEPING SERVICES Business Unit 4530 - SEWER MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 03/02/2020 03:58:21 PM 18 Page 19 of 24 A1.Page 220 of 620 520 SOLID WASTE FUND Vendor Invoice Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 02/19/2020 03/10/2020 14.00 1 $14.00 100496 - SOLID WASTE AGENCY NORTHERN COOK 03/01/2020 03/10/2020 46,221.12 1 $46,221.12 16229 - POYNETTE IRON WORKS, LLC 02/12/2020 03/10/2020 920.00 1 $920.00 3 $47,155.12 3 $47,155.12 3 $47,155.12 Account 56155 - TRASH CART SALES Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 4 YD DUMPSTERS Account 65625 - FURNITURE & FIXTURES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Account 62405 - SWANCC DISPOSAL FEES FY2020 SWANCC DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Account 65625 - FURNITURE & FIXTURES Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES *SALES TAX JAN 2020 Run by Tera Davis on 03/02/2020 03:58:21 PM 19 Page 20 of 24 A1.Page 221 of 620 600 FLEET FUND Vendor Invoice Date Payment Date Invoice Amount 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 02/18/2020 03/10/2020 23.61 139757 - XEROX CORPORATION 02/13/2020 03/10/2020 37.96 2 $61.57 154298 - CALL ONE 01/15/2020 03/10/2020 6,214.06 154298 - CALL ONE 02/15/2020 03/10/2020 7,502.31 2 $13,716.37 4 $13,777.94 14093 - VERIZON NETWORKFLEET, INC.02/01/2020 03/10/2020 567.49 1 $567.49 101064 - CINTAS #22 02/18/2020 03/10/2020 201.13 292557 - SILK SCREEN EXPRESS, INC.06/05/2019 03/10/2020 123.00 2 $324.13 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:02/13/2020 03/10/2020 268.81 1 $268.81 15228 - ADVANCE AUTO PARTS 02/17/2020 03/10/2020 25.34 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2020 03/10/2020 178.80 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/14/2020 03/10/2020 150.91 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/17/2020 03/10/2020 131.76 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/17/2020 03/10/2020 8.18 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/17/2020 03/10/2020 68.97 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/12/2020 03/10/2020 124.78 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/13/2020 03/10/2020 34.43 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/13/2020 03/10/2020 106.64 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/18/2020 03/10/2020 11.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/18/2020 03/10/2020 86.82 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/19/2020 03/10/2020 26.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/20/2020 03/10/2020 216.20 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/20/2020 03/10/2020 29.38 100412 - ATLAS BOBCAT, INC.02/15/2020 03/10/2020 887.89 285052 - CHICAGO PARTS & SOUND, LLC 01/28/2020 03/10/2020 (74.41) 285052 - CHICAGO PARTS & SOUND, LLC 02/21/2020 03/10/2020 322.61 285052 - CHICAGO PARTS & SOUND, LLC 02/14/2020 03/10/2020 115.92 285052 - CHICAGO PARTS & SOUND, LLC 02/17/2020 03/10/2020 177.84 285052 - CHICAGO PARTS & SOUND, LLC 01/28/2020 03/10/2020 (74.41) 285052 - CHICAGO PARTS & SOUND, LLC 11/04/2019 03/10/2020 (200.00) 16984 - CROWN POINT AUTO REPAIR LLC 01/21/2020 03/10/2020 14,054.68 101300 - CUMBERLAND SERVICENTER 02/13/2020 03/10/2020 109.38 106698 - GEIB INDUSTRIES, INC.02/13/2020 03/10/2020 447.60 227800 - GOLF MILL FORD 02/14/2020 03/10/2020 199.12 227800 - GOLF MILL FORD 02/14/2020 03/10/2020 39.19 227800 - GOLF MILL FORD 02/15/2020 03/10/2020 833.13 227800 - GOLF MILL FORD 02/18/2020 03/10/2020 100.56 102281 - HAVEY COMMUNICATIONS INC.02/21/2020 03/10/2020 183.60 16406 - IMPERIAL SUPPLIES, LLC 02/11/2020 03/10/2020 155.50 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/24/2020 03/10/2020 405.38 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/17/2020 03/10/2020 507.58 102994 - LEACH ENTERPRISES, INC.02/03/2020 03/10/2020 524.62 102994 - LEACH ENTERPRISES, INC.02/13/2020 03/10/2020 247.90 102994 - LEACH ENTERPRISES, INC.02/13/2020 03/10/2020 123.95 102994 - LEACH ENTERPRISES, INC.02/20/2020 03/10/2020 393.64 102994 - LEACH ENTERPRISES, INC.02/18/2020 03/10/2020 29.40 102994 - LEACH ENTERPRISES, INC.02/17/2020 03/10/2020 100.00 102994 - LEACH ENTERPRISES, INC.02/14/2020 03/10/2020 218.41 102994 - LEACH ENTERPRISES, INC.02/14/2020 03/10/2020 202.10 254692 - LINDCO EQUIPMENT SALES, INC.12/27/2019 03/10/2020 51.86 327734 - MILLER HYDRAULIC SERVICE, INC.02/14/2020 03/10/2020 1,052.08 327734 - MILLER HYDRAULIC SERVICE, INC.02/14/2020 03/10/2020 958.58 327734 - MILLER HYDRAULIC SERVICE, INC.02/14/2020 03/10/2020 716.18 327734 - MILLER HYDRAULIC SERVICE, INC.02/14/2020 03/10/2020 1,443.44 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/19/2020 03/10/2020 488.90 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/17/2020 03/10/2020 1,019.88 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/14/2020 03/10/2020 155.60 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/13/2020 03/10/2020 74.90 105104 - TERMINAL SUPPLY CO.02/17/2020 03/10/2020 15.60 106333 - WEST SIDE EXCHANGE 02/11/2020 03/10/2020 3,006.69 51 $30,214.77 245860 - WENTWORTH TIRE SERVICE 02/20/2020 03/10/2020 546.72 1 $546.72 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/19/2020 03/10/2020 7,315.40 1 $7,315.40 57 $39,237.32 61 $53,015.26 61 $53,015.26Fund 600 - FLEET SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals GREENWAYS VEHICLE #505 TIRES Account 65065 - TIRES & TUBES Totals Account 65085 - MINOR EQUIPMENT & TOOLS FLEET DIAGNOSTIC TOOLS SHOP SUPPLIES WATER VEHICLE #955 REPAIRS Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES REM TRACH HAULER FORESTRY VEHICLE #817 COOLING SYSTEM STOCK FOR AUTOS STOCK FOR FILTERS REM VEHICLE #717 POWER SYSTEM WASHER FLUID STREETS VEHICLE #628 PARTS WATER VEHICLE #926P HYDRAULIC WATER VEHICLE #926 HYDRAULIC REM TRASH HAULERS STOCK FOR AUTOS STOCK FOR BRAKES PRCS VEHICLE #420 EXHAUST STOCK FOR BRAKES STOCK FOR AIR VALVE AUTOMOTIVE PARTS MULTIPLE BATTERIES MULTIPLE BATTERIES STOCK FOR AUTOS STOCK FOR AUTOS STREETS VEHICLE #626 WASHER FLUID STREETS VEHICLE #621 LIGHTS STREETS VEHICLE #634 POWER STEERING STREETS VEHICLE #634 POWER STEERING PD VEHICLE #41 & 49 STROBES REFUND CORE RETURN EMERGENCY REPAIRS TO EFD VEHICLE #314 REM TRASH HAULERS DOOR STRAPS REM VEHICLE #705 HYDRAULIC STOCK FOR AUTOS REFUND FIRE VEHICLE #317 BRAKES STOCK FOR FILTERS SHOP SUPPLIES SHOP SUPPLIES SHOP SUPPLIES FOR AUTOS STOCK FOR AUTOS STOCK FOR AUTOS REM VEHICLE #704 COOLING SYSTEM SHOP SUPPLIES SHOP SUPPLIES STOCK FOR AUTOS AUTOMOTIVE PARTS STOCK FOR AUTOS Account 65060 - MATER. TO MAINT. AUTOS STOCK FOR AUTOS STOCK FOR AUTOS STOCK FOR AUTOS STOCK FOR OIL Account 65020 - CLOTHING Totals Account 65035 - PETROLEUM PRODUCTS DIESEL FOR VEHICLES Account 65035 - PETROLEUM PRODUCTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65020 - CLOTHING UNIFORMS UNIFORMS Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES-JAN 2020 COMMUNICATION CHARGES- FEB 2020 Account 64505 - TELECOMMUNICATIONS Totals COPIER CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 7705 - GENERAL SUPPORT Totals Business Unit 7710 - FLEET MAINTENANCE Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES Run by Tera Davis on 03/02/2020 03:58:21 PM 20 Page 21 of 24 A1.Page 222 of 620 605 INSURANCE FUND Vendor Invoice Date Payment Date Invoice Amount 10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.02/12/2020 03/10/2020 13,231.94 10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.02/12/2020 03/10/2020 900.00 17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 02/06/2020 03/10/2020 5,205.00 17226 - HERVAS, CONDON & BERSANI, P.C.01/31/2020 03/10/2020 157.50 17225 - JOHNSON & BELL, LTD 01/13/2020 03/10/2020 3,500.00 17225 - JOHNSON & BELL, LTD 02/10/2020 03/10/2020 6,197.41 270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO 01/31/2020 03/10/2020 53.75 270106 - ROBBINS SCHWARTZ NICHOLAS LIFTON & TAYLO 01/31/2020 03/10/2020 60.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/17/2019 03/10/2020 3,226.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/17/2019 03/10/2020 5,651.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/17/2019 03/10/2020 3,235.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/17/2019 03/10/2020 333.00 279678 - TRIBLER ORPETT & MEYER, P. C.02/19/2020 03/10/2020 633.50 279678 - TRIBLER ORPETT & MEYER, P. C.02/19/2020 03/10/2020 414.75 279678 - TRIBLER ORPETT & MEYER, P. C.02/19/2020 03/10/2020 1,439.80 17280 - SHANNON HACKETT 02/21/2020 03/10/2020 960.00 17279 - ERICK SASZIK 02/28/2020 03/10/2020 345.00 17 $45,543.65 17 $45,543.65 104663 - SENIORS CHOICE 02/24/2020 03/10/2020 1,940.99 1 $1,940.99 1 $1,940.99 18 $47,484.64 18 $47,484.64 * = Prior Fiscal Year Activity 409 $1,451,641.08 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals SENIORS CHOICE MONTHLY BILLING Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Business Unit 7801 - EMPLOYEE BENEFITS Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE WILSON, JERMAINE V COE HALL, V COE SETTELMENT SETTELMENT Account 62130 - LEGAL SERVICES-GENERAL Totals WILSON, JERMAINE V COE EVANS V COE HALL, V COE WANHA V COE WANHA V COE LEGAL SERVICES- WITENBERG LAMASTER V COE LEGAL SERVICES LEGAL SERVICES LEGAL SERVICES Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES-ELECTION WORK VILLAGE OF SKOKIE -WATER LABOR GENERAL Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 03/10/20 - 03/10/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Run by Tera Davis on 03/02/2020 03:58:21 PM 21 Page 22 of 24 A1.Page 223 of 620 Vendor Invoice Date Payment Date Invoice Amount 102515 - ILLINOIS MUNICIPAL LEAGUE 02/20/2020 02/20/2020 3,500.00 1 $3,500.00 1 $3,500.00 1 $3,500.00 17269 - JAZZ PLAY STUDIO LTD 02/24/2020 02/26/2020 200.00 104841 - SOUL CREATIONS 02/24/2020 02/26/2020 400.00 17271 - SUGA COATED SWEET SHOPPE 02/26/2020 02/28/2020 378.00 3 $978.00 3 $978.00 3 $978.00 15223 - GREY WALL SOFTWARE, LLC 09/09/2019 02/28/2020 15,000.00 1 $15,000.00 1 $15,000.00 1 $15,000.00 149416 - AT & T 02/25/2019 02/28/2020 405.82 1 $405.82 1 $405.82 1 $405.82 6 $19,883.82 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 02/21/2020 02/26/2020 151.00 1 $151.00 1 $151.00 1 $151.00 1 $151.00 * = Prior Fiscal Year Activity 7 $20,034.82 Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7710 - FLEET MAINTENANCE Account 65045 - LICENSING/REGULATORY SUPP *RECLASSIFY MP PLATES- #424 Fund 600 - FLEET SERVICES FUND Totals Account 65045 - LICENSING/REGULATORY SUPP Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 22 - POLICE Business Unit 2251 - 311 CENTER Account 64505 - TELECOMMUNICATIONS *311 SERVICE FEB 20 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 2251 - 311 CENTER Totals Department 22 - POLICE Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE *SOFTWARE SUBSCRIPTION- VEOCI Account 62340 - IT COMPUTER SOFTWARE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Department 19 - ADMINISTRATIVE SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 FY20 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 03.10.2020 FY2020 Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62490 - OTHER PROGRAM COSTS Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Fund 100 - GENERAL FUND Totals *BLACK HISTORY PROGRAM *BLACK HISTORY PROGRAM Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1505 - CITY MANAGER Totals Department 15 - CITY MANAGER'S OFFICE Totals *BLACK HISTORY PROGRAM Business Unit 1300 - CITY COUNCIL Account 62360 - MEMBERSHIP DUES *2019 MEMBERSHIP DUES Account 62360 - MEMBERSHIP DUES Totals Invoice Description Fund 100 - GENERAL FUND Department 13 - CITY COUNCIL Run by Tera Davis on 03/03/2020 04:08:30 PM 22 Page 23 of 24 A1.Page 224 of 620 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37 VARIOUS VARIOUS WORKERS COMP 24,849.99 1,250,776.36 SEWER 7616.68305 IEPA LOAN DISBURSEMENT SEWER FUND 220,788.88 220,788.88 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-JANUARY 2020 24,721.10 24,721.10 1,496,286.34 Grand Total $2,967,962.24 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.10.2020 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS 23 Page 24 of 24 A1.Page 225 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services Subject: Approval of 2020 Special Events Date: March 9, 2020 Recommended Action: Staff recommends approval of the 2020 special events contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes 5 new events: Pride Parade, Pride Fest, Juneteenth Parade, 3v3 Live Soccer Tournament, and Suffrage Rally. Funding Source: Costs from reimbursement 100% a require the for provided services City for events sponsoring organization or event coordinator. These fees are waived for City e vents and City co-sponsored events. Council Action: For Action Summary: Lakefront nonmore; of participants 100 events park or -250 of events park lakefront participants or more; and non-park events with 250 participants or more and/or requiring a street closure, (with exception of block parties) require City Council approval. New proposed events: Evanston Pride Parade, 10am - 12pm, Sunday, June 7 Main Dempster Mile Evanston is proposing to have a parade to celebrate Pride month. The parade will be stage in Washington School’s parking lot and participants will head east on Main St. to Custer Ave. Main St. will be closed from Dodge Ave. to Custer A ve. for the parade. Evanston Pride Fest, 12am - 2pm, Sunday, June 7 A2.Page 226 of 620 The City will continue the Pride month celebration by hosting a Pride Fest at the close of the Pride parade, in the City parking lot #24 (727 Main Street). The fest will include food, l ive music and fun activities. Main Street will be closed between Sherman Ave and Custer Ave. Juneteenth Parade 12pm – 2pm, Sunday June 14 Kemone Hendricks, Founder of Evanston Present and Future, is proposing to have a parade to celebrate Juneteenth. The parade will be stage in the ETHS Dodge Ave. parking lot and participants will head north on Dodge Avenue to Twiggs Park for food, live music and fun activities. Dodge Avenue will be closed from Lake Street to Simpson Street for the parade. 3v3 Live Soccer Tournament: 8am - 7pm, Saturday, July 25 The Evanston Youth Soccer Association is planning to work with 3v3 Live, a nationally recognized 3v3 soccer program, to host a soccer tournament at James Park as part of their national soccer tour. Suffrage Rally, 5pm - 8pm, Wednesday, August 26 Downtown Evanston and the Evanston History Center are proposing to have a rally event at Fountain Square South Plaza to commemorate 100 years of women’s voting rights. Orrington Avenue, south of Davis Street, will be closed for kids’ activities and vendors/sponsors. Returning park events with no changes: Lakefront Park Events (12): Honor the Fallen Walk, Nichols School Walk, Starlight Concert Series, Starlight Movie Series, Race Against Hate 5K, 4th of July Firew orks, Great Lake Plunge, North Shore Century Bike Ride, Walk a Mile in Her Shoes, 1 Million Steps for OCD Walk, Flying Turkey 5K Run, and Rotary International Staff Picnic. The Rotary Picnic will be moved further south on the lakefront. Non-lakefront Park Events: Evanston Garden Fair, Nature’s Night Out, YEA Festival, Backyard Botanical, Starlight Concert Series, Starlight Movie Series, Thursday Night Live, Evanston Haitian Community Festival, Second Baptist Church Picnic, Friends and Family Day/Jamaica Day, SPACE Concerts, Dar-us-Sunnah Masijid Community Picnic, Evanston Remembrance Picnic, Evanston CommUnity Picnic, Zombie Scramble. Returning non-park events with no changes: Neighborhood Way of the Cross Walk, YEA Festival, Northwestern Commencement, Custer Fair, Race Against Hate, Evanston Chamber Artisan Summer Fest, 4th of July Parade, Downtown Evanston Sidewalk Sale, Main Dempster Mile Sidewalk Sale, Central Street Sidewalk Sale, Northshore Youth Triathlon, Evanston Rotary Pizza Fest, Starlight Concert/Food Truck Fest, Main Dempster Mile Summer Concerts, Randy Walker Memorial 5K, Taste of Armenia Street Fair, Malankara Catholic Church Procession, Kits, Cats and Kids Block Party, Thursday Night Live, Bike the Ridge, Evanston Art and Big Fork, Cubmobile, Evanston Motorcycle Classic, ETHS Booster Palooza, Flying Turkey Run, Evanston Holiday Tree Lighting. The City will have improvement projects in various locations in Evans ton, some of which may affect proposed events. The Special Events Committee will work closely with Public Works Agency staff to update event coordinators on construction project timelines to minimize Page 2 of 33 A2.Page 227 of 620 conflicts as much as possible so they can plan accordingly in case their event needs to be modified. Staff will be responsible for ensuring that all of the necessary information is submitted and requirements are met before event coordinators can receive a special event permit for their event. Attachments: Event Applications for 5 New Events List of 2020 Special Events Special Event Policy Page 3 of 33 A2.Page 228 of 620 ‘~—_V.v" Es.3:88 Q3.§m§§§. 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D.3 S.§?P .<2WV...3....2...as.a...a._n.5_...m.._§...._.. <82..U€=_<2..3n=uu.<..=w<2...3..........u..>EuB...o...~ 38 $23:>:.__E.n.Page 21 of 33A2.Page 246 of 620 Page 22 of 33A2.Page 247 of 620 E532 =_2___2SE m__E§m _S_._.< s§=$__..<.§__2 3.: :2 23..n_a=aE2...§% mama <o=._o:mmo=822= zoéé?.u n2§§a&@£ .2 <o_._E_253" 2.m__§.._. .a<n__=u:2..._m ...__<~__os&23. man2 =5 Ema. .535 :32.:2... E===_2.8 o=___n3_._ <o___9__~.5:: 2.m__=_._.__ ><n_=_n._..._<n__=n ...2_._._m=3 _3_.mna&Sam <a___E_£Sin 2.E...“2. _m:2 .353. =.$5 all 22...... 9:: ms__..§_ 3...Page 23 of 33A2.Page 248 of 620 2020 Special Events Event Details Start Date End Date Event Time: Organization: Neighborhood Way of the Cross Church procession in vicinity of St. Nicholas Church (Lake, Ridge, Washington - same as past years) Fri 4/10/20 9:00am - 11:30am St. Nicholas Catholic Church Main - Dempster Craft Beverage Crawl Main/Dempster businesses will serve free samples of alcohol and offer special sales. Same as past years Thur 5/14/20 5:00pm - 8:00pm Main - Dempster Mile Evanston Garden Fair Garden sale in Independence Park at Central St/Stewart; central st (adjacent to park) acts as loading zone for materials - same as past years Fri 5/15/20 Sat 5/16/20 9:00am - 4:00pm Lincolnwood Garden Club YEA! Festival Young Evanston Artists art display in Raymond Park, with closure of Lake St from Chicago Ave to Hinman - same as past years Sat 5/16/20 10:00am 3:00pm Young Evanston Artists Foundation Nature's Night Out Evanston Environmental Assoc's annual fundraiser. A large tent in the Ladd Arboretum with food, music and dance. Same as last year Sat 5/16/20 7:00pm - 10:30pm Evanston Env Assoc Vintage Garage Chicago - Evanston Edition 1 of 3 Garage sale on top of Maple Garage. Same as last year Sun 5/17/20 10:00am - 5:00pm Vintage Promotions LLC Honor the Fallen Ruck March Active duty and veteran soldiers walk from Glencoe to Chgo -Evanston portion is along Sheridan Rd sidewalk and lakefront path, stop in Centennial Park for lunch then continue on Lakefront path to Chgo - same as past years Fri 5/22/20 9:00am - 3:30pm Chicago Veterans Memorial Day Ceremony Memorial Day Ceremony in Fountain Sqr Park. Same as past years Mon 5/25/20 10:00am - 12:00pm Evanston American Legion Post 42 Nichols School Sandy McDermott Walkathon Participants walk on sidewalk from Nichols School to Lakefront; then along the path and back to Nichols. Same as past years. Tue 5/26/20 11:00am - 2:00pm Nichols Middle School / Dist 65 Starlight Concert Series Concert in Dawes park - same as past years Tue 6/2/20 7:00pm - 8:30pm City of Evanston Main-Dempster Mile Summer Concert - Main St 1 of 2 2 hour concert at 600 Main St (private alley in front of the old metra train station) same as past years Fri 6/5/20 5:30pm - 7:30pm Main - Dempster Mile Backyard Botanicals Plant sale in Independence Park at Central St/Stewart - same as past years Sat 6/6/20 8:00am - 3:00pm Evanston Garden Council Evanston Pride Parade (NEW) Pride parade on Main Street between Dodge and Custer. Sun 6/7/20 10:00pm - 3:00pm The Main-Dempster Mile Page 24 of 33 A2.Page 249 of 620 Evanston Pride Fest (NEW) City of Evanston to hold a Pride fest in city parking lot #24 727 Main St, across from Vogue Fabrics. Main closed between Sherman and Custer Sun 6/7/20 12:00pm - 2:00pm City of Evanston 1 Million Steps for OCD Walk A walk to raise awareness and funds to improve the lives of those impacted by OCD and related disorders. Staged in Dawes Park, participants walk along the lakefront path and Northwestern campus race route. Same as last year Sun 6/7/20 10:00am - 2:00pm OCD Midwest Starlight Concert Series w/ food trucks Concert Bent Park - same as past years Tues 6/9/20 7:00pm - 8:30pm City of Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thur 6/11/20 7:00pm - 9:00pm Downtown Evanston Juneteenth Parade (NEW) Parade from ETHS parking lot on Dodge to Twiggs Park for planned activities. Dodge closed from Lake to Simpson. Sun 6/14/20 11:30pm - 4:00pm Kemone Hendricks Starlight Concert Series w/ food trucks Concert in Twiggs Park - same as past years Tue 6/16/20 7:00pm - 8:30pm City of Evanston Evanston Rotary Club Pizza Fest Annual Fundraiser held at Gigios Pizza. Close Maple from Davis to the alley. Same as last year. Tue 6/16/20 4:30pm - 8:30pm Rotary Club of Evanston Sip and Stroll Downtown Evanston businesses will serve free samples of wine and offer special sales. Same as past years Thurs 6/18/20 5:00pm - 8:00pm Downtown Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thurs 6/18/20 7:00pm - 9:00pm Downtown Evanston Northwestern Commencement Ryan Field / McGaw Hall with shuttle route Ashland, Isabella, Ridge, Lincoln, Sheridan, Elgin, Emerson - same as past years Fri 6/19/20 Sun 6/21/20 9:30am - 10:00 pm Northwestern Univ. Race Against Hate 5K race staged at Lincoln & Sheridan (Long Field)- participants run/walk on Sheridan and Lakefront path - same as past years Sun 6/21/20 7:00am - 11:00pm YWCA Evanston Starlight Concert Series Concert in Baker Park - same as past years Tue 6/23/20 7:00pm - 8:30pm City of Evanston Thursday Night Live /w Street Closure Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as last year Thur 6/25/20 7:00pm - 9:00pm Downtown Evanston Out of Space Summer Concert at Temperance 1 of 4 Concert series in conjunction with Temperance Beer on Temperance parking lot. Same as past years Thurs 6/25/20 6:00pm - 10:00pm Jake Samuels, Exec Dir of SPACE Page 25 of 33 A2.Page 250 of 620 Out of Space Summer Concert at Temperance 2 of 4 Concert series in conjunction with Temperance Beer on Temperance parking lot. Same as past years Fri 6/26/20 6:00pm - 11:00pm Jake Samuels, Exec Dir of SPACE Out of Space Summer Concert at Temperance 3 of 4 Concert series in conjunction with Temperance Beer on Temperance parking lot. Same as past years Sat 6/27/20 6:00pm - 11:00pm Jake Samuels, Exec Dir of SPACE Evanston Chamber Artisan Summer Fest Art Festival in downtown Evanston; Sherman from Elgin to Davis; Church from Benson to Orrington; Clark from Benson to Sherman - same as past years Sat 6/27/20 Sun 6/28/20 10:00am - 9:00pm Evanston Chamber of Commerce Out of Space Summer Concert at Temperance 4 of 4 Concert series in conjunction with Temperance Beer on Temperance parking lot. Same as past years Sun 6/28/20 6:00pm - 10:00pm Jake Samuels, Exec Dir of SPACE Starlight Concert Series Concert in Kamen East Park - same as past years Tue 6/30/20 7:00pm - 8:30pm City of Evanston Fourth of July Parade/Fireworks Parade on Central St / Fireworks at Lakefront - same as past years Sat 7/4/20 2:00pm - 10:00pm Evanston Fourth of July Association Evanston Haitian Community Festival Community Picnic in James Park - same as past years Sat 7/4/20 2:00pm - 10:00pm Gerald Daye Starlight Concert Series Concert in Canal Shores Golf Course (food trucks) - same as past years Tue 7/7/20 7:00pm - 8:30pm City of Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thurs 7/9/20 7:00pm - 9:00pm Downtown Evanston Main-Dempster Mile Summer Concert - Sherman Ave 1 of 2 2 hour concert on Sherman Ave between Dempster and Greenwood. Same as last year Fri 7/10/20 5:30pm - 7:30pm Main - Dempster Mile Northshore Youth Triathlon Youth triathlon at ETHS; closing Dodge between Church/ Greenwood and Lake between Dodge /Pitner for the bike portion - same as past years Sun 7/12/20 7:00am - 10:00am Owl, Inc. Starlight Concert Series w/ food trucks Concert in Brummel park - Brummel closed Elmwood to Custer for Food Trucks - same as past years Tue 7/14/20 5:00pm - 8:30pm City of Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thur 7/16/20 7:00pm - 9:00pm Downtown Evanston Central Street Sidewalk Sale Sidewalk sale on Central Street between Hartrey and Greenwood - same as past years Thur 7/16/20 Sun 7/19/20 10:00am - 6:00pm Central St Business Association Vintage Garage Chicago - Evanston Edition 2 of 3 Garage sale on top of Maple Garage. Same as last year Sun 7/19/20 10:00am - 5:00pm Vintage Promotions LLC Page 26 of 33 A2.Page 251 of 620 Starlight Concert Series Concert in Larimer Park - same as past years Tue 7/21/20 7:00pm - 8:30pm City of Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thur 7/23/20 7:00pm - 9:00pm Downtown Evanston Dempster - Main Mile Sidewalk sale annual summer sidewalk sale - same as past years Fri 7/24/20 Sun 7/26/20 10:00am - 6:00pm Main - Dempster Mile Downtown Summer Sidewalk Sale & Chalk Art Contest Retailers set up sales outside storefront; chalk art in front of businesses. Same as past years Fri 7/24/20 Sun 7/26/20 10:00am - 7:00pm Downtown Evanston Live 3 v 3 Soccer Tournament (NEW) Evanston Soccer Association is planning a soccer tournament in James Park Sat 7/25/20 8:00pm 7:00pm Evanston Soccer Association History Center Ice Cream Social Ice cream social at Dawes House 225 Greenwood St - same as past years Sat 7/25/20 1:00pm 3:00pm Evanston History Center Great Lake Plunge A swim challenge at Dempster St Beach that consist of 3 races: a 1k, 2k and 4k swim around a designated loop with buoys to define the course. Same as past years Sun 7/26/20 7:00am - 11:00am Evanston OWL, Inc Randy Walker Memorial 5K Start/end at Ryan Field with street closures and parking restrictions; Participants will run east on Lincoln onto NU campus; turn around at the most southern point of the lakefill; and head back to Ryan Field. Same as past years. Sun 7/26/20 7:30am - 11:00am NU Dept of Athletics Starlight Concert Series Concert in Mason Park - same as past years Tue 7/28/20 7:00pm - 8:30pm City of Evanston Thursday Night Live /w Street Closure Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as last year Thur 7/30/20 7:00pm - 9:00pm Downtown Evanston Friends & Family Day /Jamaica Day Picnic in James Park - same as past years Sun 8/2/20 10:00am - 9:00pm Evanston Cricket & Social Club Movie in the Park Movie in Penny Park - same as past years Tue 8/4/20 8:00pm City of Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thur 8/6/20 7:00pm - 9:00pm Downtown Evanston Out of Space Concert at Canal Shores 1 of 4 Jake Samuels of SPACE will have a 4 date concert series at Canal Shores. Same as past years Thur 8/6/20 6:00pm - 10:00pm Jake Samuels, Exec Dir of SPACE Out of Space Concert at Canal Shores 2 of 4 Jake Samuels of SPACE will have a 4 date concert series at Canal Shores. Same as past years Fri 8/7/20 6:00pm - 10:00pm Jake Samuels, Exec Dir of SPACE Main-Dempster Mile Summer Concert - Main St 2 of 2 2 hour concert at 600 Main St (private alley in front of the old metra train station) same as past years Fri 8/7/20 5:30pm - 7:30pm Main - Dempster Mile Page 27 of 33 A2.Page 252 of 620 Out of Space Concert at Canal Shores 3 of 4 Jake Samuels of SPACE will have a 4 date concert series at Canal Shores. Same as past years Sat 8/8/20 6:00pm - 10:00pm Jake Samuels, Exec Dir of SPACE Movie in the Park Movie in Baker Park - same as past years Sat 8/8/20 8:00pm City of Evanston Out of Space Concert at Canal Shores 4 of 4 Jake Samuels of SPACE will have a 4 date concert series at Canal Shores. Same as past years Sun 8/9/20 6:00pm - 10:00pm Jake Samuels, Exec Dir of SPACE Second Baptist Church Picnic Annl picnic in Lovelace Park same as past years Sun 8/9/20 12:00am - 4:00pm Second Baptist Church Movie in the Park Movie in Dawes Park - same as past years Tue 8/11/20 8:00pm City of Evanston Thursday Night Live Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as past years Thur 8/13/20 7:00pm - 9:00pm Downtown Evanston Evanston Remembrance Reunion Picnic Annual remembrance reunion picnic in James Park. Same as past years Sat 8/15/20 11:00am - 8:00pm John Murray Movie in the Park Movie in James Park - same as past years Sat 8/15/20 8:00pm City of Evanston Dar-us-Sunnah Masijid Community Center picnic Dar us Sunnah Community center Picnic in Twiggs Park - same as past years Sat 8/15/20 11:00am - 6:00pm Dar-us-Sunnah Masjid & Community Center Movie in the Park Movie in Twiggs Park - same as past years Tue 8/18/20 8:00pm City of Evanston Main-Dempster Mile Summer Concert - Sherman Ave 2 of 2 2 hour concert on Sherman Ave between Dempster and Greenwood. Same as last year Fri 8/21/20 5:30pm - 7:30pm Main - Dempster Mile Evanston Art and Big Fork Festival Art Festival in downtown Evanston; Sherman from Clark to Davis; Church from Benson to Orrington; Clark from Benson to Sherman - same as past years Fri 8/21/20 Sun 8/23/20 10:00am - 9:00pm Amdur Productions Faith Temple Church Tent Revival Tent revival on Faith Temple Church Parking Lot 1932 Dewey - same as past years Tue 8/25/20 Fri 8/28/20 6:00pm 9:00pm Faith Temple Church of God in Christ Suffrage Rally (NEW) Downtown Evanston and Evanston History Center to host a Suffrage Rally event at Fountain Square to commemorate 100 years of women’s voting rights Wed 8/26/20 5:00pm 8:00pm Evanston History Center and Downtown Evanston Thursday Night Live /w Street Closure Dance series in Fountain Sqr (south plaza) with live music and dance instruction - Thursdays June to Aug. Same as last year Thur 8/20/20 7:00pm - 9:00pm Downtown Evanston Rotary Staff Picnic Rotary Int'l staff picnic moved from Centennial Park to Dawes Park. same as past years Fri 8/28/20 10:00am - 4:00pm Rotary International Taste of Armenia Festival Food Festival on Clark St between Benson and Sherman - same as past years Sun 8/30/20 12:00pm - 6:30pm St. James Armenian Church Page 28 of 33 A2.Page 253 of 620 Main Dempster Mile Wine Walk Businesses will serve free samples of wine and offer special sales. Same as past years Thur 9/10/20 5:00pm - 9:00pm Main - Dempster Mile Kits, Cats and Kids Block Party NU, Downtown Evanston, the Evanston Chamber of Commerce, ETHS, and School District 65; kick off the school year with a block party Corner of Davis, Orrington Ave and Sherman - same as past years Thur 9/10/20 4:30pm - 7:30pm City of Evanston ETHS Booster Palooza ETHS Fundraiser event on top of Sherman Plaza Self Park garage - same as past years Sat 9/12/20 6:00pm - 10:00pm ETHS Boosters / Dist 202 Malankara Catholic Church Procession Participants walk around the block of the church 1208 Ashland Ave - same as years past Sat 9/12/20 6:30pm - 7:30pm Malankara Catholic Church Evanston Community Picnic Evanston Annl Community picnic in Ingraham park - same as past years Sun 9/13/20 12:00pm - 5:00pm City of Evanston North Shore Century Bike Ride Registration is staged in Dawes Park and Lagoon bldg -bike ride to Kenosha and back. Same as past years. Sun 9/13/20 6:00am - 7:00pm Evanston Bicycle Club Vintage Garage Chicago - Evanston Edition 3 of 3 Garage sale on top of Maple Garage. Same as last year Sun 9/13/20 10:00am - 5:00pm Vintage Promotions LLC Evanston Motorcycle Classic Classic motorcyle show in the Temperance Beer parking lot Sun 9/20/20 10:00am - 3:00pm Randy Wait Walk a Mile in Her Shoes walk to raise awareness about men's sexualized violence against women. Staged in Dawes Park, participants walk 1 mile on lakefront path wearing womens heals. Same as past years. Sun 9/27/20 10:00am - 12:00pm Northwest Center Against Sexual Assault (NWCASA) Bike the Ridge Close Ridge between Church and Howard for bike ride- same as past years Sun 9/27/20 9:00am - 1:00pm City of Evanston Oktoberfest Beer sampling event with food for purchase; live music and other activities - in NU parking lot where Downtown Farmers Market held - same as past years Sun 10/4/20 12:00pm - 7:00pm Downtown Evanston Evanston Made Makers' Market Makers Market sale on 5th fl of Maple Garage. Same as last year. Sun 10/4/20 12:00pm - 7:00pm Downtown Evanston & Evanston Made Big Bite Night NU Student event -Downtown restaurants provide free samples of food to NU students - same as past years Sun 10/11/20 3:00pm - 5:00pm Downtown Evanston Cubmobile Boy Scout's soapbox derby race on Leonard Place between Ridge & Asbury - same as past years Sun 10/18/20 9:00am - 3:00pm Boy Scouts of America Page 29 of 33 A2.Page 254 of 620 Zombie Scramble A 2- to 4-mile course where participants attempt to outwit and outrun "zombies" and finish the course with all their "lives" intact. - on Ladd Arb path. Same as past years Sat 10/24/20 5:00pm - 10:00pm City of Evanston Veterans Day Ceremony in Fountain Square - same as past years Wed 11/11/20 10:00am - 12:00pm Evanston American Legion Post 42 Flying Turkey 5K Run/Walk Staged in Dawes Park- 5k along Sheridan Rd between Clark and Lincoln; then on NU property; then lakefront path. Close Sheridan from Clark to Lincoln for runners to start race. Same as past years Thur 11/26/20 9:00am - 11:00am Sun & Wine Racing Warm Bevvy Walk Retailers serve free samples of hot beverages, alcoholic and non-alcoholic. Same as past years Thur 12/3/20 5:00pm - 8:00pm Downtown Evanston Evanston Tree Lighting Tree lighting at Fountain Sqr with live music, Santa and Mrs. Claus; other activities and vendors for families. Same as past years Sat 12/5/20 5:00pm - 7:00pm Downtown Evanston Main Dempster Mile Holiday Treat Walk Retailers serve free samples of hot beverages, alcoholic and non-alcoholic. same as past years Thur 12/10/20 5:00pm - 8:00pm Main - Dempster Mile Menorah Lighting Ceremony in Fountain Square (south plaza) - same as past years Dec TBD 5:00pm City of Evanston Page 30 of 33 A2.Page 255 of 620 City of Evanston Page 31 of 33 A2.Page 256 of 620 Page 32 of 33 A2.Page 257 of 620 must may Should you have any questions or need assistance with completing this application, please call the Parks, Recreation and Community Services Department at 847-866-2914 or email specialevents@cityofevanston.org. *(Please detach these first three pages and keep for your records Page 33 of 33 A2.Page 258 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Sean Ciolek, Division Manager of Facilities & Fleet Management Subject: Approval of the Purchase of Five (5) Vehicles for Public Works Agency and Fleet & Facilities Division Date: March 9, 2020 Recommended Action: Staff recommends City Council approval for the purchase of five (5) vehicles/pieces of equipment for the Public Works Agency and Facilities & Fleet Management operations. The following Purchases Source Single as from be will vehicles replacement purchased Sourcewell and NWMC SPC joint purchasing cooperative contracts: one (1) 2020 International HV607 with Aerial Body from Versalift (7601 Imperial Drive, Waco, TX 76712- 6608) in the amount of $208,525.00; one (1) 2020 Ford F -450 with Dump Body and Snow Plow from Currie Commercial Center (10125 W Laraway, Frankfort, IL 60423) in the amount of $91,709.00; one (1) Ford F-250 Pickup with Lift Gate and Snow Plow from Currie Commercial (10125 W Laraway, Frankfort, IL 60423) in the amount of $50,901.00; and one (1) Vactor 2100i from Standard Equipment Company (2033 W Walnut Street, Chicago, IL 60612) in the amount of $418,330.57. In addition, staff recommends a Sole Source purchase of one (1) Nifty SP64 Hybrid Diesel Electric Lift from Lift Works (600 Industrial Drive, St. Charles, IL 60174) in the amount of $99,700.00. Funding Source: Funding for the purchase of the Vactor 2100i and Crane Carrier in the amount of $418,330.57 will come from the Sewer Fund - Automotive Equipment (Account 515.40.4530.65550), with a FY budget and YTD balance of $540,000.00. All remaining vehicles, totaling $450,835.00, will be thfrom e Replacement Equipment - (Account Fund Equipment Automotive 601.19.7780.65550), with a FY budget of $2,000,000. An additional $25,000 will be funded from the Crown Fund (Account 416.40.4160.65515 -616017) to put toward the lift that will be utilized at the new Robert Crown Center. Council Action: For Action A3.Page 259 of 620 Summary: Facilities and replace to multiple weigh variables staff Management Fleet & carefully repurpose vehicles accordingly. In an effort to not allow the fleet’s overall age to become imbalanced on worn less and newer resources and manpower our focusing are we equipment rather than older, antiquated vehicles which will absorb more time and more funds to repair and maintain over time. Our current replacement strategy focuses on mileage, engine environmoperational the and maintenance reliability, age, time, cost the ent equipment is subjected to. All of these variables are considered when determining which vehicles should be replaced and when. We re-purpose and rotate vehicles to less strenuous operations when able to and lease when possible and cost efficient in order to help fund faster replacements which in turn balances maintenance and repairs for Fleet staff. Outright purchases are then made for the more specialized and critical equipment where leasing options are not available or practical. The following vehicles will be for use by the Public Works Agency, and are crucial for safe, reliable and cost-effective operations. The existing vehicles will be auctioned or repurposed. Further details on each vehicle being purchased/replaced are: Vehicle #826 will be a Versalift International HV607 with a Versalift Aerial Body to be used by the Public Services Bureau for Forestry Operations. Vehicle #826 will replace existing vehicle #826, a 2001 Ford F750. Vehicle #826 has had 307 service visits and $279,496.06 of i n- house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased in 2002 for $97,941.01. Vehicle #830 will be a Ford F-450 with a Dump Body and Western Snow Plow to be used by the Public Service Bureau for Forestry Operations. Vehicle #830 will replace vehicle #813, a 2004 Ford F350. Vehicle 813 has had 253 repairs and $113,211.43 in in -house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased in 2003 for $40,065.00. Vehicle #730 will be a Ford F-250 Pickup with a Lift Gate and Western Snow Plow to be used by the Public Services Bureau for Recycling Operations. Vehicle #730 will replace vehicle #733, a 2012 Ford F250. Vehicle 733 has had 85 repairs and $63,232.94 in in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased in 2011 for $43,155.08. Vehicle #954 will be a Vactor 2100i to be used by the Public Services Bureau for Water and Sewer Operations. Vehicle #954 will replace vehicle #954, a 2014 International Vactor. Vehicle 954 has had 77 repairs and $45,990.89 in in-house and outside vendor repairs. These repairs are extending over the life of the vehicle that was purchased in 2014 for $329,055.00. Vehicle #954 which in comparison to other vehicles has a relatively low mileage is a combination Jetter/Vactor (vacuum) truck that is utilized for the operation, inspection, maintenance, and repair of the City’s sewer mains and structures (sewer manhole s, catch basins, relief sewers and storm water inlets). This includes proactive programs such as sewer main and drainage structure cleaning. The availability of this type of vehicle is critical to the Public Works Agency’s daily operation and maintenance of the City’s sewer system. Regular O&M of sewer structures helps reduce street flooding and basement backups following wet weather and melting events. Our past experience with this type of vehicle has shown that Page 2 of 46 A3.Page 260 of 620 following five years of daily operation, costly repairs occur regularly which affects department operations budget, productivity and most importantly vehicle downtime. Replacement of this vehicle within five years also improves trade-in value. The following vehicle will be for use by Facilities & Fleet Management, and is crucial for safe, reliable and cost-effective operations. Further details on the vehicle are: Vehicle #261 will be a Nifty SP64 Hybrid Diesel Electric Lift for use at the new Robert Crown Community Center and other City facilities by the Administrative Services Fleet & Facilities Management Division. It is a single source purchase due to the fact that it met all weight restrictions of the new ice rinks and also met the height range needed to service every light fixture in the new Robert Crown Center. The lift has lower floor loading, higher lifting capacities, zero-turn radius, better maneuverability, longer running times, non-marking tires, ergonomic design, as well as numerous safety features. Recap of purchases: Versalift, Currie, Cumberland and Standard Equipment are the Sourcewell competitive bid winners for units #826, and #954 being purchased. Currie Motors is the Northwest Municipal Conference Suburban Purchasing Cooperative (SPC) competitive bid winner for the purchase of units #730 and #830. Lift Works is the sole source provider as they are the only manufacturer that can meet the weight and dimensional constraints of the new Robert Crown Community Center for unit #261. All of these vendors have been responsive and responsible bid winners for many years and as such, have provided efficient turn-around to ordering and timely delivery needs. There are no Evanston based businesses that can provide these types of vehicles. Attachments: Page 3 of 46 A3.Page 261 of 620 261 - Nifty Lift Quote 730 - F250 Pickup with Lift Quote 826 - International HV607 Quote 830 - Ford F450 with Plow Quote 954 - Vactor 2100i Quote Page 4 of 46 A3.Page 262 of 620 Page 1 of 2*Q141083* 600 INDUSTRIAL DRIVE ST. CHARLES, IL 60174 630-833-4626 Phone 630-833-4628 Fax www.liftworksinc.com Quote q141083-1 Wed 1/29/2020 9:00AM Martin Starck CC AUTH - EML Status: Quote #: Terms: Operator: Quote To: City Of Evanston Customer #: 10178 847-448-8258 Phone Job Descr: 1701 Main Street Nifty Lift Sp64 Hybrid Diesel Electric PO #:Evanston, IL 60202 Required Ordered By: Pedro . 8478662974 Salesman: MARTIN STARCK (OT) marty@liftworksinc.com Used at Address Evanston - Robert Crown Community Center . NO DELIVERIES BEFORE 7AM . KeyQty Items Sold Ser#Status Each Price $97,750.00Sold Asset $97,750.00164' ARTICULATING DSL W/OUTRIGGERS (SD64) 40830 Model #SP 64 DE Diesel Electric Hybrid $1,950.00Retail$1,950.001Freight in from factoryFREIGHT-1T Valid for 30 days from Quoted Date This is a Quote / Sales Order on the goods named, subject to the approval of Lift Works Management The undersigned is a duly authorized purchasing agent of the above referenced organization and is authorizing the purchase of this equipment. PLEASE REVIEW AND AUTHORIZE THIS QUOTE / SALES ORDER BY SIGNING BELOW. LIFT WORKS SALES FAX NUMBER 630-833-4628 OR INFO@LIFTWORKSINC.COM Purchase Order #:____________________________________ Quote City Of Evanston Signature: $99,700.00 Amount Due: Paid: $99,700.00 Total: Subtotal: Sales: $0.00 $99,700.00 $99,700.00 contract-params.SQL.rpt (4)Printed On Wed 1/29/2020 11:36:36AM Software by Point-of-Rental Software www.point-of-rental.com Modification #1 Page 5 of 46 A3.Page 263 of 620 Page 2 of 2*Q141083*Quote #:q141083 City Of Evanston RENTAL AGREEMENT TERMS AND CONDITIONS 1. The lessor agrees to render mechanical services at no charge to the equipment covered hereunder for adjustments due to normal wear and tear only. The lessor will perform no mechanical services unless compensated for such services when they are required by the lessee due to neglect or damage and the lessor will not be responsible for any repairs on rental equipment by any other party except an employee of the lessor and such repairs will be made only during normal working hours. 2. The machinery covered herein shall remain the property of the lessor, and shall be subject to no recapture by the lessee regardless of the term of this lease. Lessor expressly retains right of ownership and does not offer this equipment for sale. 3. On out-of-town shipments, the rental period shall begin on and include the date of bill of lading of shipment to the lessee and shall end on and including the date of return to the lessor's aiding or receiving point. Both local and out-of-town rentals are subject to the minimum rental period provided for in this contract. If equipment is kept longer than the specified minimum rental period, the rental will then be invoiced on a pro-rate basis. 4. The lessee agrees that the rates provided for in this contract are considered straight time rates based on eight (8) hours per day, five (5) eight (8) hour days per week, or twenty (20) eight (8) hour days in any one twenty-eight (28) consecutive day period. Should the machinery be used longer than the above specified hours in any specific period, the overtime rate shall be pro-rated on the above basis. On straight rentals of equipment the lessee agrees to maintain said machinery and equipment in the same condition as when delivered to it by lessor, usual wear and tear excepted, and to pay all claims and damages arising from defects therein or from the use or handling of said machinery and equipment, whether from injuries to person or property and to pay for all damages to the equipment except the usual and ordinary wear and tear during the life of this contract, and to return said property in as good condition as when received to the storage yard of the lessor or receiving point designated by the lessor, usual and ordinary wear and tear excepted, and to pay all freight, demurrage, storage, or other charges against said equipment from the time the same shall leave the storage yard of said lessor up to and including the time of its return to said storage yard or other place of return agreed upon. 5. In the event the lessee accepts the machinery and equipment, as herein provided, and thereafter the said machinery proves defective or unfit for use, because of accident or otherwise, or, if for any other reason lessee desires to discontinue the use of said machinery or equipment, the only remedy of lessee shall be to return the machinery to lessor and terminate this contract as herein elsewhere provided for, and to pay any and all charges then due, which in no event shall be less than the transportation charges on said machinery and equipment and minimum rental herein provided for and the lessee further expressly agrees and assumes to indemnify, defend, reimburse and hold harmless the lessor, its employees, workmen, servants and agents and its assigns from and again of any and all liabilities, claims, demands, loss, damage, attorneys' fees, expenses, penalties and actions either for bodily injury, death or property damage of any character whatsoever occasioned by the use, operation, condition, handling or transportation of any of the equipment during the rental period and while said equipment is in the possession of, under the custody and control of, lessee or its sublessees, if any, their employees, workmen, servants or agents, made by any person, firm or corporation, including employees, workmen, servants or agents of the lessee and the lessor (or its successors and assigns) that may have been caused or alleged to have been caused directly or indirectly, or by any act of omission or commission, negligent or otherwise of the lessee, its sublessees, if any, their employees, workmen, servants, or agents or of the lessor (or its successors and assigns), its employees, workmen, servants or agents, or by reason of any condition or activity on the premises wherein the equipment is being used, stored, maintained or repaired. The indemnities and assumptions of liability in this paragraph shall continue in full force and effect notwithstanding termination of this lease, whether by expiration of time, by operation of law or otherwise. The lessor shall give lessee prompt notice of any claim or liability hereby indemnified against and lessee shall be entitled to conduct the defense thereof. The equipment being leased by the lessee under this lease shall be considered as being under the sole custody and control of the lessee during the period of use under this lease by others than the lessor and should any person or persons in the employ of the lessor be used to operate said equipment during the period of such use, such person or persons shall be deemed during such period of operation to be an employee or employees of and under the exclusive control jurisdiction and direction of the lessee. Lessee further agrees to deliver the equipment in the same condition as received at the end of the rental period to the lessor less normal wear and tear. This hold harmless agreement shall encompass any claims arising from either or both personal injury and property damage caused as a result of the use or storage of this equipment both by the employee of the lessee or any third parties and the lessee also agrees to hold the lessor officers, directors, agents and employees, successors and assigns harmless and defend them each from any and all claims, actions, suits, proceedings, demands, judgments, losses, costs, liabilities, damages and expenses, including, without limitation, reasonable attorney fees, arising out of or in connection with the active or passive use or storage of the lessor ’s equipment while in the possession or control of the lessee or its agents, servants or employees as well as agreeing to pay for all damage to the equipment itself pursuant to the agreed and stated value that appears on the face hereof. Should same not appear on the face hereof thence the replacement cost of the equipment so destroyed or damaged shall govern. 6. The lessee agrees to pay any charge for work or inspection required by any labor union. The lessor may, at its option, refuse to do any repair work on the equipment in time of strike, or any other cause beyond its control, or in violation of any rule affecting the equipment. The lessor reserves the right to remove the equipment from the job at any time when, in its opinion, the equipment is in danger because of strike or any other condition and the lessor in no way shall be responsible for any claims made by the lessee for delay or inoperative use time of said equipment. The limit of the lessors liability to be only that which is contained herein. Such equipment must be returned to the lessor or be picked up by the lessor through the request of the lessee and until such pick up or delivery is made the rental recited herein shall continue for such equipment. 7. The lessee agrees to comply with and conform to all municipal, state and federal laws relating to the operation of said machinery and to pay all costs and expenses or every character occasioned by or involving the use or operation of the machinery or equipment and to pay all legal assessments, taxes or public charges, either local, municipal, state or federal, which may be levied upon such equipment while in the possession of the lessee. Nothing in this paragraph is to be construed as meaning that the lessee is to pay the personal tax levied against the machinery rented when said machinery is delivered within the home state of the lessor, as in this case the lessor is to pay his own personal property tax and properly segregate the lessors equipment and such segregation have same marked or otherwise identified as the property of the lessors at all times. 8. The lessee agrees to pay the lessor for all loss and damages occasioned by fire, theft, flood, accident, explosion wreck, an act of God or any other causes that may occur during the life of this lease, and until such machinery has been returned to the possession of the lessor and accepted by it. 9. The lessee further agrees, during the term of this lease to: (a)Keep the equipment herein leased fully insured against loss or damage resulting from peril of every kind and nature, including, but not limited to, fire, theft, flood, explosion, accident, and act of God, whether resulting from lessee's negligence or otherwise, which policies shall name the lessor as an insured thereunder and provide for payment of the proceeds to lessor in the event of such loss or damage. (b) Maintain Workmen's Compensation insurance covering lessee's employees, and having Section B limits of notices than $1,000,000 hold harmless and indemnify. (c) Maintain public liability insurance covering lessor against loss of every kind of nature arising out of the use, transportation of storage of the equipment herein leased, including, but not limited to, death or bodily injury and property damage (including contractual liability) coverage with limits of not less than $1,000,000 for bodily injury or death to any one person, $3,000,000 for bodily injury or death to all persons in any one accident, and $1,000,000 for damage to property. All insurance required hereunder shall be in such form and with such companies as shall be acceptable to lessor, and certificates of all such insurance coverage shall be furnished to lessor at the time of delivery of the equipment covered by this lease, which certificates shall provide that the policies may not be cancelled except after ten (10) days prior written notice to lessor. Lessee shall provide to lessor proof of its timely payment of premiums for all insurance required hereunder. All insurance policies carried in accordance with subparagraph (c) shall name the lessor as the insured thereunder and shall to the extent obtainable without additional cost, contain a clause that the interest of the lessor shall not be impaired or invalidated by any act or neglect of the lessee. 10. The title to property herein leased and to all replacements thereof or substitution thereof is and shall at all times remain in the lessor. 11. The lessee agrees, whenever requested by lessor, to give the exact location of all of the machinery and equipment covered by this lease and further agrees to give lessor immediate notice of any levy attempted upon said equipment, or if said equipment from any cause becomes liable to seizure, and to identify lessor and hold lessor harmless against all loss, cost, expenses, judgment and damages caused by any such action or claim. The lessor shall have the privilege at all times of entering any job, building or location where the above property is being used for the purpose of inspection and reserves the privilege of removing said machinery and equipment on a twenty -four hours' notice if it is being overloaded or taxed beyond its capacity or in any manner abused or neglected. 12. Should any of the provisions of this lease be violated by the lessee, the rental for the entire period herin specified, shall become forthwith due and payable, and the lessor or its agents may, without notice, enter the premises occupied by lessee without being a trespasser theron and take possession thereof and remove said equipment with or without process of law. In the event any action as hereinbefore set forth becomes necessary the lessee agrees to pay, in addition to other charges herein specified, all costs and expenses of removal of said machinery, from the possession of the lessee and all freight, demurrage, storage, labor or other charges on or against said property incurred during or by the removal, shipping and return to the possession of the lessor at his designated receiving point, or equivalent point designated by the lessor. 13. The equipment hereby leased shall not be sublet, loaned or borrowed, without the prior written consent of the lessor, which consent may be withheld in the lessor ’s sole discretion, nor shall said property be moved out of the state specified in this contract without the prior written consent of the lessor, which consent may be withheld in lessor’s sole discretion. 14. The lessee agrees to pay all the rentals when they are due and for all services and materials furnished and all damages and sums due the lessor under this contract as soon as the loss occurs or services are rendered or materials are furnished. The taking of notes, or renewals thereof, covering rentals herein specified shall not in any manner whatsoever change or invalidate the terms and conditions of this contract and said notes shall be considered additional security only and in no way act as an accord and satisfaction of this agreement. 15. Lessee agrees that if any of the lease provisions are violated and lessor demands the return of the equipment that this lease shall constitute authority to the watchman or other persons responsible for the equipment to deliver all or any part of the equipment to the lessor or its agents. 16. On all equipment rentals which are supplied with pneumatic tires, the repair of such tires shall be the sole responsibility of the lessee except in such case where the tire shall be adjudged defective by the manufacturer. The lessor under no circumstances assumes any responsibility for the repair, replacement or adjustment of said tires, regardless of the circumstances involved. 17. In the event of accident to, or breakage (other than normal wear and tear) of, any part of the equipment, including but not limited to accidents or breakage due to lessee's willful destruction or neglect, lessee shall notify lessor thereof, and the lessor will repair or replace said equipment for the lessee, using reasonable diligence to make said repairs or replacement in the shortest possible time, and the lessee agrees to pay the lessor its regular charges for any material or labor furnished in making said repairs or replacement upon demand; in the event any work is done outside of lessor's regular hours, by reason of which lessor shall be required to pay double time or other overtime charges to its employees, or to anyone doing the work for lessee, all such charges will be paid by the lessee to the lessor. 18. A waiver of any of the terms and conditions of this agreement by the lessor shall in no way invalidate or waive any other portion of this agreement but same shall remain in full force and effect. If the occasion waived by the lessor arises for an additional time under the terms of this agreement the lessor by waiving them in a prior instance shall not have its action treated as a continuous waiver thereunder but may act upon any new default in the terms and conditions of this agreement as if they were made by the lessee for the first time. Should any portion of this agreement be held invalid for any reason whatsoever it is the intention of the parties to continue to have all of the within terms and conditions of this agreement remain in full force and effect. 19. All deliveries and pick-ups are to be f.o.b. our trucks or delivering carrier. 20. The lessee acknowledges and agrees lessor, its agents or employees have not made, and do not hereby make, any representation or warranty or covenant with respect to the merchantability, condition, quality, durability, or suitability of the equipment in any respect or in connection with or for the purposes and uses of lessee, or any other representation or warranty or covenant of any kind or character, express or implied, with respect thereto. The lessor shall not be liable in any event to the lessee or any other person for any loss, delay or damage of any kind or character resulting from defects in, or inefficiency of equipment hereby leased or accidental breakage or breakdown thereof, or the unsuitability of the equipment for the purposes of the lessee or its sublessees, if any. 21. EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, ALL WARRANTIES, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE EXPRESSLY DISCLAIMED BY LESSOR. IN NO EVENT WILL THE LESSOR OR ITS AGENTS BE LIABLE FOR ANY LOST PROFITS OR ANY CONSEQUENTIAL, EXAMPLARY, INCIDENTAL, INDIRECT OR SPECIAL DAMAGES, ARISING FROM OR IN ANY WAY RELATED TO THIS AGREEMENT, THE EQUIPMENT HEREIN LEASED OR RELATING IN WHOLE OR IN PART TO THE LESSEE’S RIGHTS HEREUNDER OR THE USE OF OR INABILITY TO USE THE MACHINERY OR EQUIPMENT, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 22. Both lessor and lessee agree that modification of this agreement shall not be binding upon them or either of them, unless such modification shall be in writing and duly accepted in writing. 23. Lessee agrees to be responsible for safe keeping of equipment and acknowledges responsibility for loss of equipment while in lessee's possession under the terms of this agreement. 24. Lessor shall not be responsible for any indemnification hold harmless agreements or any other terms not specifically contained herein. 25. This lease is not for a specifically designed structure. Lessor is not responsible for the operation of this equipment nor for the work performed thereon. Lessor further disclaimer any right to control, supervise, stop, or change the work done on or near the equipment. 26. Lessor shall not be responsible for any failure to perform or delay in performing any of its obligations under this agreement where and to the extent that such failure or delay results from causes outside the reasonable control of the lessor. Such causes shall include, without limitation, Acts of God or of the public enemy, acts of terrorism, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, freight embargoes, civil commotion, or the like. contract-params.SQL.rpt (4)Printed On Wed 1/29/2020 11:36:36AM Software by Point-of-Rental Software www.point-of-rental.com Modification #1 Page 6 of 46 A3.Page 264 of 620 Prepared for: , CITY OF EVANSTON 2020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B) Price Level: 35 Client Proposal Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Quote ID: 730 Date: 02/03/2020 Currie Commercial Center | 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 1Page 7 of 46 A3.Page 265 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN02/03/2020Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B)Price Level: 35 | Quote ID: 730Major Equipment(Based on selected options, shown at right) 7.3L V-8 OHV w/SMPI 430hpExterior: Oxford WhiteTorqShift 10 speed automatic w/ODInterior: Medium Earth Gray*Rear locking differential driver selectable*4-wheel ABS*Brake assistance*Traction control* LT 245/75R17 E BSW AS S-rated tires*Battery with run down protection*Firm suspension*Advance Trac w/Roll Stability Control*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Daytime running*Dual power remote heated mirrors* Variable intermittent wipers*17 x 7.5 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*SecuriLock immobilizer*Rear window defroster*Tachometer*Message Center*Underseat ducts*Reclining front split-bench seats*60-40 folding rear split-bench*Running boards*Audio control on steering wheel*Class V hitch*Front axle capacity: 6000 lbs.*Rear axle capacity: 6200 lbs.*Front spring rating: 5600 lbs.*Rear spring rating: 6340 lbs.*Frame section modulus: 10.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 56.1"Fuel EconomyAs Configured VehicleMSRPSTANDARD VEHICLE PRICE$39,040.00Order Code 600AN/C164" WheelbaseSTDMonotone Paint ApplicationSTD50-State Emissions SystemSTDOxford WhiteN/CMedium Earth GrayN/CEngine: 7.3L 2V DECVT NA PFI V8 Gas$2,045.00Transmission: TorqShift 10-Speed AutomaticN/CElectronic-Locking w/3.55 Axle Ratio$390.00Dual 78 AH Battery$210.00397 Amp Alternator$115.00LED Roof Clearance Lights$95.00Tough Bed Spray-In Bedliner$595.00Fixed Rear-Window w/Defrost$60.00Privacy Glass$30.00Power Equipment Group$915.00Snow Plow/Camper Package$245.00Upfitter Switches (6)$165.002Page 8 of 46 A3.Page 266 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN02/03/2020Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B)Price Level: 35 | Quote ID: 730CityN/AHwyN/AAs Configured VehicleMSRPSYNC 3 Communications & Entertainment System$450.00Reverse Sensing System (Fleet)$245.00Platform Running Boards$445.00LED Box Lighting$60.00Daytime Running Lamps (DRL) (LPO)$45.00Exterior Backup Alarm (Pre-Installed)$140.00Front Splash Guards/Mud Flaps (Pre-Installed)$130.00Rear Splash Guards/Mud Flaps (Pre-Installed)N/CGVWR: 10,000 lb Payload PackageIncludedTires: LT245/75Rx17E BSW A/S (4)IncludedWheels: 17" Argent Painted SteelIncludedHD Vinyl 40/20/40 Split Bench SeatIncludedRadio: AM/FM Stereo w/MP3 PlayerIncludedAccessory DelayIncludedManual Telescoping/Folding Trailer Tow MirrorsIncludedAdvanced Security PackIncludedPower LocksIncludedPower Tailgate LockIncludedPower Front & Rear Seat WindowsIncluded3Page 9 of 46 A3.Page 267 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN02/03/2020Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B)Price Level: 35 | Quote ID: 730As Configured VehicleMSRPRemote Keyless EntryIncludedRear Stabilizer BarIncluded110V/400W OutletIncludedSUBTOTAL$45,420.00Destination Charge $1,595.00TOTAL$47,015.004Page 10 of 46 A3.Page 268 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/03/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B) Price Level: 35 | Quote ID: 730 As Configured Vehicle Code Description MSRP Base Vehicle X2B Base Vehicle Price (X2B)$39,040.00 Packages 600A Order Code 600A N/C Includes: - GVWR: 10,000 lb Payload Package - Tires: LT245/75Rx17E BSW A/S (4) - Wheels: 17" Argent Painted Steel Includes painted hub covers/center ornaments. - HD Vinyl 40/20/40 Split Bench Seat Includes center armrest, cupholder, storage and driver's side manual lumbar. - Radio: AM/FM Stereo w/MP3 Player Includes 4 speakers. Powertrain 99N Engine: 7.3L 2V DECVT NA PFI V8 Gas $2,045.00 44G Transmission: TorqShift 10-Speed Automatic N/C Includes SelectShift and selectable drive modes: normal, tow/haul, eco and deep sand/snow. X3J Electronic-Locking w/3.55 Axle Ratio $390.00 STDGV GVWR: 10,000 lb Payload Package Included Wheels & Tires TD8 Tires: LT245/75Rx17E BSW A/S (4)Included 64A Wheels: 17" Argent Painted Steel Included Includes painted hub covers/center ornaments. Seats & Seat Trim A HD Vinyl 40/20/40 Split Bench Seat Included Includes center armrest, cupholder, storage and driver's side manual lumbar. Other Options 164WB 164" Wheelbase STD 90L Power Equipment Group $915.00 5Page 11 of 46 A3.Page 269 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/03/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B) Price Level: 35 | Quote ID: 730 As Configured Vehicle (cont'd) Code Description MSRP Deletes passenger-side lock cylinder. Includes upgraded door trim panel. Includes: - Accessory Delay - Manual Telescoping/Folding Trailer Tow Mirrors Includes power heated glass, heated convex spotter mirror and integrated clearance lights and turn signal indicators. - Advanced Security Pack Includes SecuriLock Passive Anti-Theft System (PATS) and inclination/intrusion sensors. - Power Locks - Power Tailgate Lock - Power Front & Rear Seat Windows Includes 1-touch up/down driver/passenger window. - Remote Keyless Entry 47B Snow Plow/Camper Package $245.00 Requires Dual Extra Heavy-Duty Alternator (67B) when ordered with Upfitter Switches (66S) and 110V/400W Outlet (43C). Includes computer selected springs for snowplow application and heavy service front springs (1 up upgrade above the spring computer selected as a consequence of options chosen. Not included if maximum springs have been computer selected as standard equipment) and slide-in camper certification. NOTE 1: Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer towing or camper limits and corresponding required equipment, axle ratios and model availability. Restrictions apply; see Supplemental Reference or Body Builders Layout Book for details. Expect firmer ride when vehicle is not equipped with snowplow and/or camper. NOTE 2: May result in deterioration of ride quality when vehicle is not equipped with snowplow and/or camper. Includes: - Rear Stabilizer Bar 86M Dual 78 AH Battery $210.00 67B 397 Amp Alternator $115.00 66L LED Box Lighting $60.00 Includes LED Center High-Mounted Stop Lamp (CHMSL). 18B Platform Running Boards $445.00 592 LED Roof Clearance Lights $95.00 85S Tough Bed Spray-In Bedliner $595.00 Includes tailgate-guard, black box bed tie-down hooks and black bed attachment bolts. PAINT Monotone Paint Application STD 43B Fixed Rear-Window w/Defrost $60.00 924 Privacy Glass $30.00 43C 110V/400W Outlet Included Requires Extra Extra Heavy-Duty Alternator (67E) when ordered with Upfitter Switches (66S) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Includes 1 in-dash mounted outlet. 66S Upfitter Switches (6)$165.00 6Page 12 of 46 A3.Page 270 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/03/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B) Price Level: 35 | Quote ID: 730 As Configured Vehicle (cont'd) Code Description MSRP Requires Dual Extra Heavy-Duty Alternator (67B) when ordered with 110V/400W Outlet (43C) and Snow Plow Pkg. (473) or Snow Plow/Camper Pkg. (47B). Located in overhead console. 587 Radio: AM/FM Stereo w/MP3 Player Included Includes 4 speakers. 913 SYNC 3 Communications & Entertainment System $450.00 Includes enhanced voice recognition, 8" LCD capacitive touch screen in center stack with swipe capability, pinch-to-zoom capability included with available voice-activated touchscreen navigation system, 4.2" productivity screen in IP cluster, AppLink, 911 Assist, Apple CarPlay and Android Auto and 2 smart charging USB-C ports. NOTE: SYNC AppLink lets you control some of your favorite compatible mobile apps with your voice. It is compatible with select smartphone platforms. Commands may vary by phone and AppLink software. Includes: - 110V/400W Outlet Includes 1 in-dash mounted outlet. 61S Front Splash Guards/Mud Flaps (Pre- Installed) $130.00 62S Rear Splash Guards/Mud Flaps (Pre- Installed) N/C 76C Exterior Backup Alarm (Pre-Installed)$140.00 Custom accessory. Fleet Options 942 Daytime Running Lamps (DRL) (LPO) $45.00 Requires valid FIN code. The non-controllable 942 Daytime Running Lamps (DRL) replace the standard Daytime Running Lamps (DRL) on/off cluster controllable. 76R Reverse Sensing System (Fleet)$245.00 Emissions 425 50-State Emissions System STD Interior Colors AS_01 Medium Earth Gray N/C Primary Colors Z1_01 Oxford White N/C 7Page 13 of 46 A3.Page 271 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/03/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B) Price Level: 35 | Quote ID: 730 As Configured Vehicle (cont'd) Code Description MSRP Upfit Options P-01 Municpal Plates/Title-Shipped $203.00 TP-Additions Additional Options $150.00 Weather Tech Front Row Liners MT002 Monroe Quote# 9SAP000289 $11,041.00 SP-01 8' Western Snow Plow $5,643.00 Ultra Mount Design Steel Blade Plow Lights Hand Held Controller Snow Deflector SUBTOTAL $62,457.00 Destination Charge $1,595.00 TOTAL $64,052.00 8Page 14 of 46 A3.Page 272 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/03/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-250 4x4 SD Super Cab 8' box 164" WB SRW XL (X2B) Price Level: 35 | Quote ID: 730 Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $39,040.00 Options & Colors $6,380.00 Upfitting $17,037.00 Destination Charge $1,595.00 Discount Adjustments Discount -$13,151.00 Total $50,901.00 Customer Signature Acceptance Date 9Page 15 of 46 A3.Page 273 of 620 QUOTATION # 9SAP000289 Job Order #: Quote Date: 1/13/2020 Monroe Truck Equipment 1051 W 7th Street Quote valid until: 2/12/2020 Terms: NET 30 Monroe, WI 53566 Salesperson: SZYMCZAK, STEVE (MUNI) Ph./Fax: 608-329-8186/608-329-8521 Quoted by: Steve Pipkorn www.MonroeTruck.com Email: spipkorn@monroetruck.com Customer: EVANSTON,CITY OF Contact: AP-847-866-2933 Dealer Code: ATTN: SEAN CIOLEK 2100 RIDGE, ROOM G600 Phone: 847-328-2100 Fax: 847-448-8128 Sourcewell Member #: EVANSTON, IL 60201 Email: P.O. Number: Re-Assign (Required for all pool units): Fleet Retail MSO/MCO (ONLY check if legally required): MSO MCO Accepted by: Date: Customer must fill out all information above before the order can be processed. Chassis Information Year: 2020 Make: FORD Model: F-250 Chassis Color: Cab Type: REGULAR Single/Dual: SRW CA: 56.0 CT: -1.0 Wheelbase: 142.0 Engine: GAS F.O. Number #: Vin: Comments: TRUCK 730 Monroe Truck Equipment, Inc. is pleased to offer the following quote for your re view: Description Amount TOMMY GATE, ALUMINUM, TWO-PIECE, G2 SERIES LIFTGATE (G2-60-1542 EA38) - LOAD AREA: 55” WIDTH X 38” DEPTH W/ 6" TAPER - 1,500 LB RATED LOAD CAPACITY - ENCLOSED HYDRAULIC SYSTEM - MOISTURE RESISTANT TOGGLE SWITCH - 150 AMP CIRCUIT BREAKER - 90 SECOND DEACTIVATION TIMER (HELPS PREVENT UNAUTHORIZED USE) - PRESSURE RELIEF VALVE (PREVENTS OPERATOR FROM OVERLOADING THE PLATFORM) - LIGHT KIT: L.E.D. STOP/TURN/TAIL & BACK-UP - TOMMY GATE CAMERA SENSOR BAR - 2 1/2" CLASS 5 CURT HITCH W/ 2" INSERT INSTALLED HEADACHE RACK FRAME - BACKRACK CENTER MOUNT BRACKET - PAIR OF SPORT LIGHT BRACKETS INSTALLED LIGHTS & ELECTRICAL - (2) WHELEN VTX609A STROBES MOUNTED IN GRILL - (1) WHELEN RESPONDER LP500 AMBER MOUNTED ON CENTER LIGHT BRACKET - (2) WORK LIGHT CLEAR L.E.D. LIGHTS MOUNTED ON DRIVER/PASSENGER SIDE OF BACK RACK - 60" PINNACLE EPL9000 LED LIGHTBAR AMBER - ROAD WATCH PAVEMENT TEMPERATURE MONITORING SYSTEM MOUNTED TO DASH INSTALLED Quote Total: $11,041.00 Additional Options: Description Amount Add to quote? Yes / No Notes: Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order. Please note if chassis is furnished, it is as a convenience and terms are Net Due on Receipt of Chassis. State and Federal taxes will be added where applicable. Out-of-state municipal entities may be subject to Wisconsin sales tax. Restocking fees may be applicable for cancelled orders. MTE is not responsible or liable for equipment that does not meet local/state regulations if those laws are not made known at time of order. Page 16 of 46 A3.Page 274 of 620 Model: VO270ERR Date: 1/29/20 VERSALIFT.COM Quote #: N-21234R1 Versalift QUOTATION 7601 Imperial Drive Waco, Texas 76712-6608 SOURCEWELL N-21234R1 254.399.2100 Customer: City of Evanston, Il. Date: 1/29/20 Attn: Ken Palmer Model: VO270ERR Email: VERSALIFT SOURCEWELL CONTRACT #012418‐TIM Phone: Address: Model No. Description Sourcewell PrIce VO-260-RR Rear mounted, insulated 60 ft. 10 in. (21.6 m) overcenter, articulated aerial platform lift, 65ft. 10 n working height (23.1 ). With 50 ft. 8 in. (15.4 m) over-center horizontal reach including the following items: $150,182.00 I VO260RR Basic Standard Equipment Platform capacity of 350 lbs. Sixteen (16) foot flatbed with two tool boxes. Freightliner M2 106 4x2 cab and chassis with diesel engine, automatic transmission, and air conditioning. Platform mounted Highly Resistant control handle including safety trigger and emergency stop/dump valve. Full pressure turret mounted controls with override. Continuous rotation. Emergency power system. Seven gpm open center hydraulic system with a 2900 psi operating pressure. Fiberglass upper boom tested per ANSI A92.2-2010 for Category C, 46 KV and below, including vacuum flashover protection system. Chassis insulating system (lower boom insert) providing 24 in. insulation gap including accommodations to bridge insulation gap for testing per ANSI A92.2-2010. A-frame main and auxiliary outriggers with pivot feet; two control valves and a selector valve. Outrigger boom interlock for outriggers. Two sets of hydraulic tool outlets at platform, w/pressure limit. Two 1/2 in. diameter return lines. Remote mounted hydraulic reservoir with a 30-gallon capacity. Closed 24 in. X 24 in. X 39 in. platform with one inside/outside step. Mechanical bucket tilt included. Dump pin needs to be ½” longer then standard pin. Platform liner, vinyl cover, and scuff pad with step. Lower boom overstow protection. Non-lube bearings used at all pivot points. Unit painted urethane standard white. Two operator’s manuals and two service manuals. ANSI A92.2-2009 data pla Page 17 of 46 A3.Page 275 of 620 Model: VO270ERR Date: 1/29/20 VERSALIFT.COM Quote #: N-21234R1 STANDARD SOURCEWELL OPTIONS: Option prices per NJPA contract #012418-TIM in addition to above price. Prices shown in addition to above price. VO270E rear mounted aerial with longitudinal elevator in lieu of the above VO26RR $15,675.00 24” x 30” x 42” Platform with 70 KV liner and cover in lieu of the 24” $729.00 Full cab guard $3,450.00 Rear cab window guard $785.00 Cone holder, front bumper fold over style $457.00 Seven (7) prong trailer receptacle $96.00 CUSTOMER REQUESTED OPEN MARKET ITEMS: Prices shown below in addition to above price. TruGuard dielectric isolating system single stick (LH) control between boom and platform $1,036.00 Steel flatbed body, painted standard black. Saddle pack in lieu of the above flatbed__$10,456.00 2 Speed chassis throttle control with lift throttle $201.00 Install manual lift throttle and engine Start/Stop toggle switch at rear of truck $295.00 Tool circuit couplers and dust caps $167.00 Platform access steel grip-strut access steps $459.00 Rear steel grip-strut step bumper with grip-strut channel steps $987.00 One (1) Star electronic back alarm $116.00 Four (4) DICA outrigger pads with holders $1,090.00 Two (2) rubber wheel chocks with holders $518.00 Amber light bar at rear $903.00 Eight (8) amber 6” flat surface mount strobe lights $957.00 Category B 69KV with electrical test band on upper boom $822.00 Hydraulic platform leveling for ability to tilt platform from upper and lower controls $1,029.00 2020 International HV607 cab and chassis per customer specification in lieu of the above Freightliner M2 106 cab and chassis $18,017.00 TOTAL PRICE COMPLETE TOTAL PRICE F.O.B ROMEOVILLE, ILLINOIS: $208,427.00 DELIVERY FROM ROMEOVILLE, ILLINOIS TO EVANSTON, ILLINOIS: $ 98.00 COMPLETE TOTAL PRICE F.O.B. EVANSTON, ILLINOIS: $208,525.00 TERMS: Net 30 days. SHIPMENT: Approximately 250 to 275 days after receipt of order, or 60 days after receipt of chassis, whichever is later. Best Regards, STAN TOMCHESSON Government Contract Sales Coordinator Phone: (254) 399‐2167 Email: StanTomchesson@versalift.com Page 18 of 46 A3.Page 276 of 620 Prepared for: , CITY OF EVANSTON 2020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H) Price Level: 35 Client Proposal Prepared by: THOMAS SULLIVAN Office: 815-464-9200 Quote ID: 830 Date: 02/11/2020 Currie Commercial Center | 10125 W. Laraway, Frankfort, Illinois, 60423 Office: 815-464-9200 1Page 19 of 46 A3.Page 277 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN02/11/2020Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H)Price Level: 35 | Quote ID: 830Major Equipment(Based on selected options, shown at right) 7.3L V-8 OHV w/SMPI 350hpExterior: Oxford WhiteTorqShift 10 speed automatic w/ODInterior: Medium Earth Gray*4-wheel ABS*Brake assistance*Traction control* LT 225/70R19.5 G BSW AS S-rated tires*Battery with run down protection*Firm suspension*Air conditioning*Tinted glass* AM/FM stereo with seek-scan, externalmemory control*Bluetooth streaming audio*Daytime running*Dual power remote heated mirrors* Variable intermittent wipers*19.5 x 6 steel wheels*Dual front airbags w/passenger cancel*Driver and front passenger seat mounted sideairbags*SecuriLock immobilizer*Tachometer*Message Center*Reclining front split-bench seats*Vinyl seats*Side steps*Audio control on steering wheel*Front axle capacity: 7000 lbs.*Rear axle capacity: 13660 lbs.*Front spring rating: 6500 lbs.*Rear spring rating: 12880 lbs.*Frame section modulus: 12.7 cu.in.*Frame Yield Strength 50000 psi*Cab to axle: 84"* Axle to end of frame: 47.2"*Transmission PTO ProvisionFuel EconomyAs Configured VehicleMSRPSTANDARD VEHICLE PRICE$42,340.00Order Code 650AN/CMonotone Paint ApplicationSTD169" WheelbaseSTD50-State Emissions SystemSTDOxford WhiteN/CMedium Earth GrayN/CSpare Tire, Wheel & Jack$350.00Limited Slip w/4.88 Axle Ratio$360.00Transmission Power Take-Off Provision$280.00Dual 78 AH BatteryN/CPower Equipment Group$915.00Snow Plow Prep Package$250.00397 Amp Alternator$115.00110V/400W Outlet$175.00Upfitter Interface Module$295.00Utility Lighting System$160.00Platform Running Boards$320.00Rear View Camera & Prep Kit$415.002Page 20 of 46 A3.Page 278 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN02/11/2020Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H)Price Level: 35 | Quote ID: 830CityN/AHwyN/AAs Configured VehicleMSRPTrailer Brake Controller$270.00Daytime Running Lamps (DRL) (LPO)$45.00Exterior Backup Alarm (Pre-Installed)$140.00Engine: 7.3L 2V DEVCT NA PFI V8 GasIncludedTransmission: TorqShift 10-Speed AutomaticIncludedGVWR: 16,500 lb Payload PackageIncludedTires: 225/70Rx19.5G BSW A/PIncludedWheels: 19.5" Argent Painted SteelIncludedHD Vinyl 40/20/40 Split Bench SeatIncludedRadio: AM/FM Stereo w/MP3 PlayerIncludedSYNC Communications & Entertainment SystemIncluded6-Ton Hydraulic JackIncludedAccessory DelayIncludedAdvanced Security PackIncludedTrailer Tow Mirrors w/Power Heated GlassIncludedMyKeyIncludedPower Front Side WindowsIncludedPower LocksIncludedRemote Keyless EntryIncluded3Page 21 of 46 A3.Page 279 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availabilityor pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information.Prepared for:CITY OF EVANSTONPrepared by: THOMAS SULLIVAN02/11/2020Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 604232020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H)Price Level: 35 | Quote ID: 830As Configured VehicleMSRPSUBTOTAL$46,430.00Destination Charge $1,595.00TOTAL$48,025.004Page 22 of 46 A3.Page 280 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/11/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H) Price Level: 35 | Quote ID: 830 As Configured Vehicle Code Description MSRP Base Vehicle F4H Base Vehicle Price (F4H)$42,340.00 Packages 650A Order Code 650A N/C Includes: - Engine: 7.3L 2V DEVCT NA PFI V8 Gas - Transmission: TorqShift 10-Speed Automatic Includes selectable drive modes: normal, tow/haul, eco and deep sand/snow. - GVWR: 16,500 lb Payload Package - Tires: 225/70Rx19.5G BSW A/P Optional spare is 225/70Rx19.5G BSW A/P. - Wheels: 19.5" Argent Painted Steel Hub covers/center ornaments not included. - HD Vinyl 40/20/40 Split Bench Seat Includes center armrest, cupholder, storage and driver's side manual lumbar. - Radio: AM/FM Stereo w/MP3 Player Includes 4 speakers. - SYNC Communications & Entertainment System Includes enhanced voice recognition, 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart-charging USB-C port and steering wheel audio controls. Powertrain 99N Engine: 7.3L 2V DEVCT NA PFI V8 Gas Included 44G Transmission: TorqShift 10-Speed Automatic Included Includes selectable drive modes: normal, tow/haul, eco and deep sand/snow. X8L Limited Slip w/4.88 Axle Ratio $360.00 STDGV GVWR: 16,500 lb Payload Package Included Wheels & Tires TGJ Tires: 225/70Rx19.5G BSW A/P Included Optional spare is 225/70Rx19.5G BSW A/P. 64Z Wheels: 19.5" Argent Painted Steel Included Hub covers/center ornaments not included. 512 Spare Tire, Wheel & Jack $350.00 Required in Rhode Island. Excludes carrier. Includes: - 6-Ton Hydraulic Jack Seats & Seat Trim 5Page 23 of 46 A3.Page 281 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/11/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H) Price Level: 35 | Quote ID: 830 As Configured Vehicle (cont'd) Code Description MSRP A HD Vinyl 40/20/40 Split Bench Seat Included Includes center armrest, cupholder, storage and driver's side manual lumbar. Other Options PAINT Monotone Paint Application STD 169WB 169" Wheelbase STD STDRD Radio: AM/FM Stereo w/MP3 Player Included Includes 4 speakers. Includes: - SYNC Communications & Entertainment System Includes enhanced voice recognition, 911 Assist, 4.2" LCD center stack screen, AppLink, 1 smart- charging USB-C port and steering wheel audio controls. 90L Power Equipment Group $915.00 Deletes passenger side lock cylinder. Includes upgraded door-trim panel. Includes: - Accessory Delay - Advanced Security Pack Includes SecuriLock Passive Anti-Theft System (PATS) and inclination/intrusion sensors. - Trailer Tow Mirrors w/Power Heated Glass Includes manual telescoping, heated convex spotter mirror and integrated clearance lamps/turn signals. - MyKey Includes owner controls feature. - Power Front Side Windows Includes 1-touch up/down driver/passenger window. - Power Locks - Remote Keyless Entry 473 Snow Plow Prep Package $250.00 Includes pre-selected springs (see Order Guide Supplemental Reference for springs/FGAWR of specific vehicle configurations). Note 1: Restrictions apply; see Supplemental Reference or Body Builders Layout Book for details. Note 2: Also allows for the attachment of a winch. 61J 6-Ton Hydraulic Jack Included Required in Rhode Island. 62R Transmission Power Take-Off Provision $280.00 Includes mobile and stationary PTO modes. 86M Dual 78 AH Battery N/C 18A Upfitter Interface Module $295.00 67B 397 Amp Alternator $115.00 63A Utility Lighting System $160.00 Includes LED side-mirror spotlights. 52B Trailer Brake Controller $270.00 6Page 24 of 46 A3.Page 282 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/11/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H) Price Level: 35 | Quote ID: 830 As Configured Vehicle (cont'd) Code Description MSRP Includes smart trailer tow connector. Verified to be compatible with electronic actuated drum brakes only. 18B Platform Running Boards $320.00 872 Rear View Camera & Prep Kit $415.00 Upfitters kit includes camera with mounting bracket, 14' jumper wire and camera mounting and aiming instructions. Kit requires video display option to be added to unit. Reference order guide for additional information. Related option content: 872, 585 and 96V. Includes loose camera and wiring bundle. 43C 110V/400W Outlet $175.00 Includes 1 in-dash mounted outlet. 76C Exterior Backup Alarm (Pre-Installed)$140.00 Custom accessory. Fleet Options 942 Daytime Running Lamps (DRL) (LPO) $45.00 Requires valid FIN code. The non-controllable 942 Daytime Running Lamps (DRL) replace the standard Daytime Running Lamps (DRL) on/off cluster controllable. Emissions 425 50-State Emissions System STD Interior Colors AS_01 Medium Earth Gray N/C Primary Colors Z1_01 Oxford White N/C Upfit Options P-01 Municpal Plates/Title-Shipped $203.00 W-015 Monroe Quote# 9SAP000290 $46,847.00 R-1116 8'6 Western Snow Plow $5,521.00 Hand Held Controller SUBTOTAL $99,001.00 7Page 25 of 46 A3.Page 283 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/11/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H) Price Level: 35 | Quote ID: 830 As Configured Vehicle (cont'd) Code Description MSRP Destination Charge $1,595.00 TOTAL $100,596.00 8Page 26 of 46 A3.Page 284 of 620 Prices and content availability as shown are subject to change and should be treated as estimates only. Actual base vehicle, package and option pricing may vary from this estimate because of special local pricing, availability or pricing adjustments not reflected in the dealer’s computer system. See salesperson for the most current information. Prepared for: CITY OF EVANSTON Prepared by: THOMAS SULLIVAN 02/11/2020 Currie Commercial Center | 10125 W. Laraway Frankfort Illinois | 60423 2020 F-450 Chassis 4x4 SD Regular Cab 169" WB DRW XL (F4H) Price Level: 35 | Quote ID: 830 Pricing Summary - Single Vehicle MSRP Vehicle Pricing Base Vehicle Price $42,340.00 Options & Colors $4,090.00 Upfitting $52,571.00 Destination Charge $1,595.00 Discount Adjustments Discount -$9,784.00 Total $90,812.00 Customer Signature Acceptance Date 9Page 27 of 46 A3.Page 285 of 620 QUOTATION # 9SAP000290 Job Order #: Quote Date: 1/13/2020 Monroe Truck Equipment 1051 W 7th Street Quote valid until: 2/12/2020 Terms: NET 30 Monroe, WI 53566 Salesperson: SZYMCZAK, STEVE (MUNI) Ph./Fax: 608-329-8186/608-329-8521 Quoted by: Steve Pipkorn www.MonroeTruck.com Email: spipkorn@monroetruck.com Customer: EVANSTON,CITY OF Contact: AP-847-866-2933 Dealer Code: ATTN: SEAN CIOLEK 2100 RIDGE, ROOM G600 Phone: 847-328-2100 Fax: 847-448-8128 Sourcewell Member #: EVANSTON, IL 60201 Email: P.O. Number: Re-Assign (Required for all pool units): Fleet Retail MSO/MCO (ONLY check if legally required): MSO MCO Accepted by: Date: Customer must fill out all information above before the order can be processed. Chassis Information Year: 2020 Make: FORD Model: F-450 Chassis Color: Cab Type: REGULAR Single/Dual: DRW CA: 84.0 CT: -1.0 Wheelbase: 169.0 Engine: GAS F.O. Number #: Vin: Comments: TRUCK #830 Monroe Truck Equipment, Inc. is pleased to offer the following quote for your review: Description Amount MTE-ZEE 9', STAINLESS STEEL, 3-4 YD CAPACITY, FOLDING SIDE, DUMP BODY - 7 GA. FLOOR, 12 GA. SIDES & 10 GA. ENDS , 16" H SIDES, 22" H TAILGATE - 45,000 PSI YIELD STRENGTH STAINLESS STEEL CONSTRUCTION - HEAVY DUTY FRONT BULKHEAD WITH TAPERED LASER CUT WINDOW & INTEGRAL 12" TAPERED CAB SHIELD - INTERNAL DIRT SHEDDING TOP RAILS & TAILGATE - WESTERN-STYLE UNDERSTRUCTURE WITH 10 GAUGE LONG-MEMBERS - SINGLE-LEVER RELEASE, QUICK DROP TAILGATE - (2) UNDERBODY TIE LOOPS - L.E.D. FMVSS108 LIGHTS & REFLECTORS - RUBBER REAR FLAPS - DOUBLE ACTING CHAMPION HOIST LESS HYDRAULICS - 2-1/2" RECEIVER HITCH W/ 2" ADAPTER & 7 WAY RV ROUND PLUG - UNDERCOATED INSTALLED LIGHTING AND ELECTRICAL - MONROE/WHELEN RESPONDER SERIES L.E.D. MINI LIGHT BAR; AMBER; MTR1LPPA - SELF-LEVELING BRACKET FOR MINI LIGHT BAR - (2) VTX609A STROBES ON REAR CORNER POST ABOVE STOP/TAIL/TURN LIGHTS - ALL BODY LIGHTS TO BE L.E.D. - L.E.D. CLEAR SPREADER LIGHT MOUNTED ON SPREADER W/ WEATHER PACK CONNECTOR - (2) VTX609A STROBES MOUNTED IN FRONT GRILL - (2) STAINLESS STEEL LIGHT BOXES MOUNTED ON ANGLED POINT OF BULKHEAD W/ WHELEN OVAL LED STROBE LIGHTS - SOUND OFF EPL9000 60" PINNACLE LED LIGHTBAR W/ TAKE DOWNS & ALLEYS - ROAD WATCH PAVEMENT TEMPERTURE SENSOR W/ DISPLAY MOUNTED IN CAB INSTALLED MTE/FORCE AMERICA HYDRAULICS PACKAGE STAINLESS TO OPERATE HOIST, TAILGATE SPREADER (CLOSED LOOP) & CUSTOMER SUPPLIED WESTERN STRAIGHT BLADE PLOW - MANIFOLD VALVE ASSEMBLY - 13 GALLON CAPACITY STAINLESS STEEL HYDRAULIC RESERVOIR/ENCLOSURE WITH INTERNAL FILTER - FILLER/BREATHER CAP, LEVEL/TEMP SIGHT GLASS, 3/4" MAGNETIC PLUG - FILTER CONDITION INDICATOR - WEATHER TIGHT COVER - HYDRAULIC RESERVOIR/ENCLOSURE WILL BE MOUNTED ON FRAME RAIL - FORCE 5100EX GROUND BASED SPREADER CONTROL Page 28 of 46 A3.Page 286 of 620 Description Amount - MISCELLANEOUS HOSES & FITTINGS - SUCTION STRAINER - INTERNAL MOTOR FEEDBACK SENSOR KIT FOR CLOSED LOOP SYSTEM - MANIFOLD PLATE MOUNTED ON BOTH SIDES - PUMP, MUNCIE, DIRECT MOUNT 12.5 GPM @ 1200RPM - MUNCIE PTO FORD 2020 10 SPEED TRANSMISSION - ADDITIONAL HYDRAULIC VALVE TO WORK WITH CUSTOMER SUPPLIED STRAIGHT BLADE WESTERN PLOW ***MUST BE A WESTERN STRAIGHT BLADE PLOW*** - SPREADER CONTROLLER MOUNTED IN HEADREST - HANDHELD CONTROLLER FOR WESTERN STRAIGHT BLADE PLOW - RESERVOIR TEMP SENSOR W/ BLUE LIGHT INDICATOR INSTALLED MONROE UNDER-TAILGATE, GEAR BOX DRIVE SPREADER (MS966-RF-GB) - 201 STAINLESS STEEL - 6" DIA. AUGER W/ REVERSE FLIGHTING FOR LEFT OF CENTER DISCHARGE - 7 GA., 96" TROUGH W/ 1/4" END PLATES - ONE-PIECE, REMOVABLE & HINGED, COMBINATION COVER & REAR PANEL - HEAVY-DUTY, STEEL ROD, CAPTIVE LATCHES - QUICK DETACH MOUNTING BRACKETS - TAILGATE SHIELDS -201 STAINLESS STEEL, SELF-LEVELING, LH DISCHARGE, SPINNER W/ POLY DISC INSTALLED R SERIES TOOL BOX BACK PACK 82"W X 55"H X 24" D - .125 SMOOTH ALUMINUM CONSTRUCTION - TWO STACKED SIDE SWING DOORS ON BOTH ENDS - ANCHOR COMPRESSION LATCHES W/ CYLINDER LOCKS - STAINLESS STEEL HINGES - GAS SPRING DOOR PROPS - AUTOMOTIVE STYLE BULB SEAL - ONE ADJUSTABLE SHELF - TWO SWIVEL ROPE HOOKS - INTEGRATED MOUNTING ANGLE - RC051 SPRING MOUNTING KIT INCLUDED INSTALLED MONROE LDS-333 ELECTRIC TRUCK MOUNTED LIQUID DISPENSING SYSTEM STANDARD EQUIPMENT: - ELECTRIC12 VDC SEALED 3 GPM PUMP/MOTOR COMBINATION W/ INTEGRAL PUMP SHUT-OFF SWITCH ALL WITHIN SEALED NEMA FIBERGLASS ENCLOSURE - SPRAY BAR MS96 FOR APPLYING LIQUID - IN-CAB CONTROLLER HAS ON/OFF SWITCH W/ VARIABLE RATE CONTROL & HARNESSING FOR EASE OF INSTALLATION, MISCELLANEOUS HARDWARE AND INSTRUCTION MANUAL - TANK KIT: 30 GALLON (1 TANK), 5" FILL LID, TRUCK SADDLE, 304 STAINLESS STEEL HDW - BULK-FILL KIT - FLUSHER KIT - AUTO LIQUID SHUT-OFF PRESSURE SWITCH - LOW LEVEL ELECTRIC SENSOR KIT W/ SWITCH LIGHT, WIRE & TANK BUSHING INSTALLED Quote Total: $46,847.00 Additional Options: Description Amount Add to quote? INSTALL OF CUSTOMER SUPPLIED WESTERN STRAIGHT BLADE PLOW $897.00 Yes / No Notes: Terms are Due Upon Receipt unless prior credit arrangements are made at the time of order. Please note if chassis is furnished, it is as a convenience and terms are Net Due on Receipt of Chassis. State and Federal taxes will be added where applicable. Out-of-state municipal entities may be subject to Wisconsin sales tax. Restocking fees may be applicable for cancelled orders. MTE is not responsible or liable for equipment that does not meet local/state regulations if those laws are not made known at time of order. Page 29 of 46 A3.Page 287 of 620 Quotation 2020-35213?EQU|PMENTCOMPANY 2033 West Walnut Street Chicago,IL60612 (312)829-1919 BillTo:Ship To: City of Evanston Same 2020 Asbury Ave Evanston,IL 60201 FOB:Evanston,IL Terms:Due Upon Delivery Delivery:Approx 270 Days After Receipt of Order,Predicated Upon Backlog at Time of Order Expiration:Quote Valid for 30 Days Notes:Quotation Per Sourcewell Contract #122017—FSC Training Included White Cab,Gray Body 11'6"Max Overall Height Item /Description Price Each Total Vactor 2100i Mounted on Kenworth Chassis Per Attached Specs $485,330.57 $485,330.57 Spray on Life Liner Debris Body Liner $5,500.00 $5,500.00 Trade In (Unit 954 —Vactor Serial #14—02V—1-4460)($72,500.00)($72,500.00) TOTAL AMOUNT $418,330.57 Sales Representative: Richard Bakken rbakken@standardequipment.com (312)282-1334 All price qumauons are,/or ng/(>2'Ina/1om1/pzuymxexonly I"m:ux are .ml.yecI10 change in 11/1011!no/Ice.F ma!_z>r1cc.s'will be nj/Ieuled on /he Invoice or abczzmenlexp]-em‘/yewdencmg mien!((7 he bozmu’.(fompamlzle componentx Ina):.W!l).WI’I([L’,([r/0)’/hoxe l1.s'1czlon (my qzm/e.E.vI/nm/m’wezg/its(:mla'/many/0115 are [vrar/tI(>z(/orIll/k0)‘IlI[lIl0H(?]7ll/]1(l.\'(?Sonlyand are 210/gzmmnleerl. A\v/0:/1/icallonsnmymid I/ze uarranly Ill u‘/mle or In purl. Page 30 of 46 A3.Page 288 of 620 STANDARD PEQUIPMENTCOMPANY VACTOR 2100i SPECIFICATIONS PRODUCT DESCRIPTION 2100i with Single Engine Dual Stage Fan,12 Yard Debris Body,1000 Gallons of Fresh Water STANDARD FEATURES I 24"x 26"x 69"Curb Side Aluminum Toolbox I Aluminum Fenders I Mud Flaps I Electric/Hydraulic Four Way Boom I Color Coded Sealed Electrical System I Intuitouch Electronic Package I Double Acting Dump Hoist Cylinder I Handgun Assembly I 3"Y—Strainerat Water Pump Inlet I Ex-Ten Steel Cylindrical Debris Tank I Flexible Hose Guide I 30 Deg.Sand Nozzle w/CarbideInserts I 30 Deg.Sanitary Nozzle w/CarbideInserts I 15 Deg.Penetrator Nozzle w/CarbideInserts I Nozzle Storage Rack I Vacuum Tube Storage:Curbside (2)Pipe,Rear Door (2)Pipe I 1"Nozzle I 10'Leader Hose I Flat Rear Door w/Hydraulic Locksand Door Power—up/Down,Open/Close Feature I Dual 10"Stainless Steel Float Shut Off System/Rear Mounted I Debris Body Vacuum Relief System I Debris Deflector Plate I 48"Dump Height I Water Sight Gauge DS/PS I Liquid Float Level Indicator I Boom Transport Post Storage I 3"Y—Strainer@ Water Pump w/3"Drain Valve I Performance Package:(Hyd Variable Flow,Dual PTO's.Dual Hyd.Pumps) I 1"Water Reliefvalve for Vactor Water Pump I Midship Handgun Coupling I Side Mounted Water Pump I Hose Wind Guide (Dual Roller) I Hose Footage Counter —Mechanical I Hose Reel Manual Hyd.Extend/Retract I Hose Reel Chain Cover (Full) Quote Number:2020-35213 (City of Evanston)Page 1 of 3 Page 31 of 46 A3.Page 289 of 620 I Tachometer/ChassisEngine W/Hourmeter I Circuit Breakers I LED Lights.Clearance,Back—Up,Stop,Tail &Turn I Tow Hooks,Front and Rear I Electronic Back—UpAlarm I Hydraulic Tank Shutoff Valves I 8"Vacuum Pipe Package I Emergency Flare Kit I Fire Extinguisher 5 Lbs. I Low Water Alarm with Water Pump Flow Indicator I Front Joystick Boom Control I Rodder System Accumulator—Jack Hammer on/offcontrol w/manual valve I Digital Hose Footage Counter I Water Pump Hour Meter I PTO Hour Meter I Hydraulic Oil Temp Alarm I Digital Water Pressure Gauge I Chassis Modifications ADDITIONALFEATURES I 180 Degree Rotation,10 Ft.Hydraulic Telescoping Boom,Front Loading 8"Suction Hose I Telescopic Boom Elbow,Hard Hat Style I Boom out of Position Light/Alarm I 80 GPM Variable Flow Water System I 2500 PSI Water Pressure I 1"x 600'Piranha Sewer Hose,2500 PSI I Hydraulic Extending/Rotating 15"Hose Reel (1"x 800')Capacity I Module Paint,Dupont lmron Elite —Sanded Primer Base I Debris Body Flush Out System I 6"KnifeValve w/Cam—Loc,Rear Door,3200 Position I Externally Mounted Trash Pump w/Screen I Full Rear Door Swinging Screen I Centrifugal Separators I Folding Pipe Rack,Curbside,8"Pipe I Folding Pipe Rack,Streetside,8"Pipe I Debris Body Vibrator,Electric I Rear Door Splash Shield I Lube Manifold I Plastic Lube Chart I Air Purge I Vacuum,Vac on the Go for the Single Engine Fan I Handheld Wireless Controller,does not include hose reel controls I Rotatable Boom Inlet Hose,Telescoping Boom I Cold Weather Recirculator,PTO Driven,25 GPM I Hydro Excavation Kit —Includes Lances,Nozzles,Storage Tray I Hannay Brand High Pressure Hose Reels,(1)Front,(1)Rear I Fan Flushout System Quote Number:2020-35213 (City of Evanston)Page 2 of3 Page 32 of 46 A3.Page 290 of 620 I Cyclone Washout System I Rodder Hose Pinch Roller I Rodder Pump Drain Valves I Rear Directional Control,Signal Master LEDArrow Board,10 Lights I Front Directional Control,Signal Master LEDArrow Stick,8 Lights I 6 Lighting Package,6 Federal Signal Strobe Lights,LED I LEDMid—ShipTurn Signals I Debris Body—UpAlarm I Worklights (2),LED,Telescoping Boom I Worklights (2),LED,Rear Door I Worklight,LED,Operators Station I Worklight,LED,Curb Side I Mirror Mount Strobes I Toolbox,Front Bumper Mounted,16 x 12 x 18 w/(2)LEDSide Markers I Toolbox,Behind Cab I Toolbox,Driver Side Chassis Frame,24w x 24h x 24d I Toolbox,Driver Side Subframe,60w x 20h x 12d I (4)Long Handle Tool Storage Locations Behind Cab I Camera System,Front,Rear and Both Sides I Safety Cone Storage Rack —Post Style I Additional Safety Cone Storage Rack —Post Style I Digital Water Level Indicator I Digital Debris Body Level Indicator (Tied to Vacuum Relief) I 2 Printed FullVactor Manuals I Vactor Standard Manual and USB Version I 11’6”Max Overall Height I Band Loc Style Tubes Quote Number:2020-35213 (City of Evanston)Page 3 of3 Page 33 of 46 A3.Page 291 of 620 KENWORTH KENWORTH T440 CAB/CHASSIS SPECIFICATIONS Price Level:January 1,2019 Date:January ‘I4,2020 Deal:POKT370A2021 Quote Number:QUO-484428-B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 1 of 13 Page 34 of 46 A3.Page 292 of 620 KENWORTH CIT TRUCKS -PERU (C251)VACTOR MANUFACTURING 1621 S ILLINOIS ST STREATOR,Illinois 61364 United States of America Vehicle Summary Unit Chassis Model:T400 Series Conventional.Fr Axle Load (lbs):20000 Type:FULL TRUCK Rr Axle Load (lbs):46000 Description 1:POKT370A2021 G.C.W.(lbs):66000 Description 2:Evanston Application Road Conditions: Intended Serv.:Construction:Vehicles used in the Class A (Highway)85 cons Commodity:Excavated earth.Class B (Hwy/Mtn)10 Class C (Off-Hwy)5 Body Class D (Off-Road)0 Type:Vacuum tank.Maximum Grade:6 Length (ft):23 Wheelbase (in):260 Height (ft):12 Overhang (in):71 Max Laden Weight 22000 Fr Axle to BOC (in):67.4 (lbs): Cab to Axle (in):192.6 Trailer Cab to EOF (in):263.6 No.of Trailer Axles:0 Overall Comb.Length (in):381 Type: Length (ft):0 Special Req. Height (ft):0 U.S.Domestic registry,50-state. Kingpin Inset (in):0 Corner Radius (in):0 Restrictions Length (ft):120 Width (in):102 Height (ft):15 Approved by:Date: Note:All sales are F.O.B.designated plant of manufacture. Price Level:January 1,2019 Date:January 14,2020 Deal:POKT370A2021 Quote Number:QUO-484428-B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 2 of 13 Page 35 of 46 A3.Page 293 of 620 KENWORTH iMb'd"ei 0000410 8 T400 Series Conventional. 0070070 0 T440 6x4 Class 8 0072001 O Chassis operation will include stationary application used in lower 48 states [US only].Stationary operation is de?ned as running the engine under load while stationary at a substantial fraction of engine gross horsepower (60%or greater) for an extended period of time (longer than 5 -10 minutes). 0080050 0 CARB Idle Emissions Reduction Feature for PX-7 and PX-9 0090062 0 T440 6x4 Class 8 Engine &Equipment 0129569 0 PACCAR PX-9 370 2017 370@2000 365@2100 1250@1400 Includes turbo exhaust brake,no code is used.Diagnostic Plug for data link,Oil Cooler,Aluminum Flywheel Housing. N09260 N09440 N09460 N0930O N09720 NO9500 N09520 N09480 N09580 N09680 N09560 N09600 N09780 N09740 N0920O NO9620 N09360 N09640 N09400 N09420 N0976O N09380 N09220 NO9540 P14 63....Max Vehicle Speed in Top Gea P11 NO....Engine Protection Shtdwn P06 NO....Gear Down Protection P19 63....Max Cruise Control Speed P230 YES...Enable Hot Ambient Automatic P02 NO....Cruise Control Auto Resume P04 NO....Auto Engine Brake in Cruise P26 1400..Max PTO Speed P32 5.....ldle Shtdwn Time P33 NO....|dle Shtdwn Override P520 YES...Enable Idle Shutdown Park Br P233 YES...Enable Impending Shutdown Wa P47 80....High Ambient Temperature Thr P46 40....Low Ambient Temperature Thre N205 120...Standard Maximum Speed Limit P234 60....'|'lmer For Impending Shutdown N203 252...Reserve Speed Function Reset P516 35....Engine Load Threshold N206 10....Maximum Active Distance (N20 N201 O.....Reserve Speed Limit Offset ( P56 60....|ntermediate Ambient Tempera N202 0.....Maximum Cycle Distance (N202 N207 0.....Expiration Distance (N207) N209 0.....Expiration Distance (N209) 1000151 8 Premierspec 1000684 0 Effective VSL Setting NA 1000858 0 Engine Idle Shutdown Timer Disabled Price Level:January 1,2019 Deal:POKT370A2021 Printed On:1/13/2020 8:01:29 PM Page 3 of 13 Date:January 14,2020 Quote Number:QUO—484428-B4YOZ0 Page 36 of 46 A3.Page 294 of 620 KENWORTH e.,.....4..._).A,..4..uAAJ_—L .4-..100035?)0 “EnableEl’STmAmbint Te po erruli; 1000860 0 Enable EIST in PTO Mode Use only with MX and Cummins engines 1000891 0 Eff EIST NA Expiration Miles Use only with MX and Cummins engines 1002060 S Air compressor:Cummins 18.7 CFM For Cummins And PACCAR PX engines. 1051092 8 Engine mount Powercore air cleaner. w/constant torque SS clamps,pop-up air restriction indicator.Pop-up indicator is standard. 1105230 0 Fan Hub:Horton 2-Speed for lSL9,ISL-G, PX-8 or PX-9 1122505 S Cooling module:1300 square inches. includes aluminum radiator core,aluminum charge air cooler, translucent surge tank and washer bottle,silicone hoses,and extended life coolant.Drain valve is not available w/Allison transmissions. 1160205 0 Bug screen:Front of grille on C500 ,T800,T880, and W900.Behind grille on T680 and T300 (Medium Duty). 1247166 0 Exhaust:2017 EPA RH Under DPFISCR wl RH sleepers. 1290118 1321145 U 0 side of cab vertical tailpipe w/daycabs,extended daycabs,or modular Tailpipe:5"Single 18"45 Deg Curved Fuel Fi|ter:Fleetguard FS1003 Fuel/Water Separator for PX-9 1321200 1321305 1500029 0 Run Aid:None *For Fuel Filter Start Aid:12V Heat *For Fuel Filter Kenworth Fuel Cooler Required for Cummins engines with a single fuel tank.Required for PACCAR MX-13 engine with a single fuel tank and stationary use:High RPM,low vehicle speed,sustained for longer than 1 hour.Optional for all other applications. 1504002 Immersion block heater 120V 1000W wlplug under door on C500,T660,T800 &W900. 1509029 1816260 Shutoff valves for trailer heatwith hoses routed Narr REQUIREDBODY INSTALL Alternator:PACCAR 160 amp,brush type 1821225 Batteries:2 PACCAR GP31 threaded post (1000) 2000 CCA starting. 1836106 1900082 0 Mitsubishi 105P55 12V Starter with Cummins and PX PACCAR 12 volt electrical system.W/centralized power distribution incorporating plug-in style relays.Circuit protection for serviceability,12- \.olt light system w/circuit protection circuits number &color coded.Only for Cummins or PX engines. Multi-function engine connector for body builder interface for Cummins. Price Level:January 1,2019 Deal:POKT370A2021 Date:January 14,2020 Quote Number:QUO-484428-B4YOZO Printed On:1/13/2020 8:01:29 PM Page 4 of 13 Page 37 of 46 A3.Page 295 of 620 E .4_..._...>...._._‘_;L..._.,EAL ._._.~....+;....inalsfram rii uhJumpstart6} sleeper. KENWORTH 1901078 0 J1939 HARNESS EXTENSION UNDER HOOD AT FIREWALL, DRIVER SIDE Transmission &Clutch 2011003 U Allison 3000RDS Cooler Lines Run to Narr REQUIREDFOR BODY INSTALL 2011205 0 Transmission:Allison 3000RDS 6-speed w/PTO drive gear.5th Gen controls.lncludes heat exchanger &oil level sensor.Rugged Duty Series for vocational applications.Transynd transmission ?uid is standard on all Allison 1000,2000,3000 &4000 series transmissions.Requires a push button Shi?control code.Oil temperature gauge is standard on class 8 models. 2406802 0 Drivelinez 3 SPL170XL 2 centerbearing requires 3500057 interaxle driveline. 2410018 0 Torque converter included wlAllison Transmission. 2410099 U ACTL S/C:2410072:NO AUTO NEUTL 2410151 0 Pushbutton control center console mounted. Class 8 with Allison Transmission. 2410204 O Delete Allison Fuel Sense 2410433 U ALLISON GEN 5 RDS PACKAGE 172 Narr REQUIREDFOR BODY/NSTALL 2429100 0 Chassis will be ?tted wl LH transmission PTO. (Prevents ECU F/interfering w/PTO Only). 2429101 0 Chassis will be ?tted w/RH transmission PTO. (Prevents ECU F/Interfering W/PTO Only) 2460068 U OPT LOC TRANS OIL COOLER FOR BODY Narr REQUIREDFOR BODY INSTALL 2480315 0 Severe Service reartransmission support spring(s). Front Axle &Equipment 2517020 0 Meritor MFS20 Front Axle rated 20K 3.5 in.drop,standard track. 2621078 O Front Brakes:22K Bendix ES S-cam 16.5x6 in. 2659047 0 Front dustshield:for drum brakes: all front axles. 2690035 O Front Brake Drum:22,000 lbs 16-1/2x6 in.Cast. 2702022 0 Front Hubs iron hub pilot 22,000 lbs.10 Bolt 16.5x6in.or 7in.or air disc brakes.10 Bolt,11-1/4 in.bolt circle. Consider Wheelguards (5850002)with aluminum wheels. 2741970 S ConMet Preset Plus Hub package;front axle. Price Level:January 1,2019 Deal:POKT370A2021 Printed On:1/13/2020 8:01:29 PM Page 5 of 13 Date:January 14,2020 Quote Number:QUO-484428—B4YOZ0 Page 38 of 46 A3.Page 296 of 620 KENWORTH 2750001"’.‘?F6”nt’Vé}T 2765001 0 Front Auto Slack Adjuster. 2866020 0 Front Springs:Taper|eaf20K wl shock absorbers w/maintenance-free elastomer spring pin bushings.Standard with rubber pins except for C500 which has threaded pins.Not available on W900L.W900B use 2866021. 2893622 0 Dual powersteering gears:20K TRW TAS65. 2899336 0 Power Steering Coo|er:Radiator Mounted Air-to-Oil Rear Axle &Equipment 3142171 0 Dual Meritor RT46-164PEH rear axle rated at46K w/heavy wall housing.Tandem rear axles. 3200538 0 RearAxle Ratio -5.38. 3334004 0 Dual Rear Brakes 16-1/2x7 in.to 46K; Bendix ES-extended service S-cam. 3392005 0 Dual Rear Brake Drums:cast. 3403460 0 Dual Rear Hubs:Iron hub pilot 11-1/4 in.BC. 3441972 0 ConMet Preset Plus Hub package;dual rear axle. 3465002 0 Dual Rear axle automatic slack adjusters 3485207 0 Spring Brake:3030 long stroke dual 30 square inches travel.Helps keep brakes in adjustment longer. 3490047 0 Dustshields for drum brakes:all rearaxles. 3495226 S Bendix 4S/4M anti-lock brake system. 3500057 0 lnteraxle driveline 1 Dana SPL170XL 3511420 0 Driver Controlled Differential Lock (Crosslock) for Meritor Axles 40K to 52K forward rear &rear rear axle.Under Speed Interlock is standard on T680. 3573110 0 Separate ?ip valve for dual axles: differential lock or crosslock. 3742020 0 Rearsuspension:Tandem Hendrickson Primaax EX462 46K.Steel crossmember &gussets.54 in.axle spacing.10 in.ride height. 3832098 0 Track rods:heavy duty for Hendrickson Primaax EX tandem.Replaces standard duty track rods. Tires &Wheels 4077537 0 Front tires:Bridgestone M870 315/80R22.5 20PR All Position Price Level:January 1,2019 Date:January 14,2020 Deal:POKT370A2021 Quote Number:QUO—484428-B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 6 of 13 Page 39 of 46 A3.Page 297 of 620 KENWORTH : 4217415 U RearTires:Miche|inX Multi D 295I60R22.5 18PR 4900008 0 Rear Tire Quantity:8 5045268 O Front Wheel:Alcoa 89U63 22.5X9 AL Ultra ONE Wheel. 5245280 O Rearwheel:Alcoa 89U64 22.5X9 AL Ultra ONE Wheel. 5859010 0 Single Front Axle:2 wheels Dura-Bright Buffed. Dura-Bright outboard surface of aluminum wheels. 5859012 0 Dual Rear Axle Wheels:4 wheels Dura-Bright Buffed.Dura-Bright outboard surface of outer dual orsingle aluminum wheels. 5900008 0 RearWheelIRim Quantity:8 Frame &Equipment 6054600 0 Frame Rails:10-5/8 x 3-1/2 x 5/16 in.Steel to 337 in.to 416 in.Truck frame weight is 2.91 lb.-in.per pair of rails. Section modulus is 14.80,RBM is 1,776,000 in-lbs per rail.Frame rail availability may be restricted based upon application,axle/suspension capacity,?fth wheel setting,or component/dimensional speci?cations. The results of the engineering review may result in a change to the requested frame rail.If a change is required Kenworth Application Engineering will advise the dealer of the appropriate material speci?cation for a substitute rail. 6141600 0 Full Steel Insert:for 10-5/8 in.or 10-3/4 in. Steel 337 in.to 416 in.or 2nd insert for 11-5/8 in.steel frame.Adds 1,149,000 in-lb to main rail RBM.Truck insert weight is 2.05 lb.-in.per pair of rails.Full frame insert length is equal to wheelbase plus rear frame cutoff plus dimension forward of front axle by model:T660,T680, T800,T880 =21.26 in.;C500B =bumper setting minus 0.79 in.;W900B =5.27 in.,W900L =1.50 in.,W900S =3.27 in.;T440/T470 50 in. bumper setting =21.26 in.,T470 73 in.bumper setting =72.3 in. 6309910 0 Delete bumper:Requires a bumpersetting code. 6319050 S 50 in.Bumper setting.Requires a bumper code. 6390103 8 Front mud?aps. 6391201 0 Custom Frame Layout:one chassis CFL Ffr:LAYOUT CHASSIS SAME AS 303420 CFL BBX:LOCATE AS CLOSE TO DPF/SCR AS POSSIBLE CFL A/D:USE DRYER BRKT G1 1-174OR,DRYER CLOSE AS POSS TO C/M FWD FWRD OF DRIVE AXLE/DRYER F\A/RD CFL A/T:1 TANK UNDER BBOX,2 TANKS UNDER EACH FRAME RAIL. SAME AS 303420 CFL DEF:LOCATE AS CLOSE TO FUEL TANK AS POSSIBLE 6401233 0 Steel cantilever battery box BOC w/smooth aluminum cover.Vocational Style. 6409902 0 Battery box location:RH Side. Price Level:January 1,2019 Date:January 14,2020 Deal:POKT370A2021 Quote Number:QUO-484428—B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 7 of 13 Page 40 of 46 A3.Page 298 of 620 6451094 T470,C5,T6,T8 polishedDPFISCR or CNG cover KENWORTH with step.For use w/2010 or later exhaust systems.For T8,use extended length polished battery box on opposite rail to match the length of under cab components. 6679806 0 Do not drive:Bumper is deleted.Unit may be decked.Transporter review delivery options.Requires code 6309910 or 6309912. 6679911 0 Component Restriction:Do Not Drive-Unit may be decked. 6679995 0 Customer will installstructural end-of-frame crossmember before vehicle is placed in service. 6721102 S Rear mud?ap anns:Betts B-25 standard-duty, straight.Includes B1732 mounting brackets as standard. 6722094 0 Rear mud?ap shields:Black rubber anti-sail wlo ' logo.28 in.x 30 in.,25 in.thickness. 6742009 S Square end-of-frame wlo crossmember;non-towing. 6790003 0 Special frame drill:dealerto provide drawing with dimensions and revision level.Acceptable hole diameters range from 10.2 mm to 40.4 mm.Preferred ?le format is .pdf.Not for use for rear suspension,?fth wheel or other published frame drilling code.Does not replace clear frame space reguests or custom frame layout. Fuel Tanks &Equip 7210090 0 Fuel Tank:90 US gallon 24.5in.aluminum uncler replace.Class 8 fuel tanks w/0 locking caps include an anti-siphon device on the ?ller neck. 7722011 S Small round DEF tank.11 gallons of usable volume.The DEF tank will be located on the side you speci?ed. If you have speci?c con?guration or body builder concerns,please utilize the Custom Frame Layout option.Standard capacity is calculated by fuel capacity ofthe vehicle and will accommodate two diesel ?ll-ups for every DEF ?ll-up.For 1:1 DEF fuel ?ll ratio,add 7889204. 7831008 0 6 in.wide lower fuel tank step,for one 22 in. or 24.5 in.tank LH. 7881300 0 Welded-in ?tting wl gasket &cover plate for mounting customer-installed fuel tank heater. 7881310 U PLATE/GASKET MOVED TO REAR OF FUEL TANK Narr REQUIREDFOR BODY INSTALL 7889203 8 DEF to fuel ?ll ratio 2:1 or greater. 7889245 0 Anti-siphon device swaged in place. For any number of fuel tanks. 7889604 S DEF tank location is LH. 7920090 0 Location:90 gal fuel tank LH under cab Cab &Equipment 8024310 S Cab:Curved Glass Conventional. Price Level:January 1,2019 Deal:POKT370A2021 Printed On:1/13/2020 8:01:29 PM Page 8 of 13 Date:January 14,2020 Quote Number:QUO-484428-B4YOZ0 Page 41 of 46 A3.Page 299 of 620 KENWORTH Cab Includes luminum &? bulkhead doors &continuous stainless steel piano—styIedoor hinges. Single electric horn standard.Incandescent exterior lights include diagnosable bulb detection and warning.Trailer cable on tractors includes integrity detection.Standard features include multiplex wiring for interior lights,automated pre-trip inspection (excluding T3 series), short and open check diagnostics.Warning alarm will sound when lights are left on. 8080137 0 Cab door bearing blocks,top &bottom. 8090450 S Hood:Sloped Aerodynamic T440 Hood. Includes hood and mounted grille,split fenders w/mudflaps,&separate bumper. 8108010 8 Cab heater:W/integral defrosters &A/C 45,000 btu cab heater.No sleeper heater/AC.Includes 5 mode rotary control. T660 include ?lter media. 8201013 S Steering wheel:18 in.4-spoke. 8201200 S Adjustable telescoping tilt steering column. 8203060 0 5 sets of keys Replaces standard 2 sets of keys. 8208580 0 30 Amp Power Lead With Ground.Wired Through Accessory To Behind Rider Seat. 8221144 0 Gauge:Air suspension pressure gauge. 8282004 8 KW Driver Information Center:Includes fuel economy,RPM display,trip information,truck information,diagnostics, gear display,alarm clock. 8282009 8 Instrument package:Includes speedometer, tachometer,fuel gauge,engine coolant temperature gauge,engine oil pressure,voltmeter.Class 8 also includes primary &secondary air reservoir gauges &an air application gauge.DEF level gauge and warning lamp are included with 2010+engines.Engine hour meter and outside air temperature readouts are standard.Primary read out will be MPH.Add 8240620 to switch prin?y scale to KPH in Canada. 8282107 8 Large ?at panel on dash For customer-installed controls.Reduces gauge count by 6. 8331140 S Cab Interior:Summit.T440/T470 Only.Includes smooth upholstered side &back panels w/stitched accent lines, upholstered door pads,full vinyl headliner,black dash panels &black rubber ?oormats. 8343304 8 Interior color:Slate Gray w/trim Dark Slate Gray 8410491 0 Driver seat:Kenworth Air cushion Plus HB Mordura Standard features includes 7 in.fore and aft slide adjustment w/isolator, 6-23 degree recline,air suspension with cover,dual armrests,and single chamber air lumbar support.Seat cushion is 20 inches wide w/2- position tilt and 2-position front cushion extension.Seat material has a horizontal stitch pattern and is 2-tone in color.Seat back is carpeted Price Level:January 1,2019 Date:January 14,2020 Deal:POKT37OA2021 Quote Number:QUO—484428-B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 9 of 13 Page 42 of 46 A3.Page 300 of 620 KENWORTH and includes a map pocket.Seat is manufactured by National.includes inside \/isor and retractable 3-oint matchin seat belts.Gre seat belts. 8480491 0 Rider seat:Kenworth Air cushion Plus HB Mordura. Standard features includes 7 in.fore and aft slide adjustment w/isolator, 6-23 degree recline,air suspension with cover,dual armrests,and single chamber air lumbar support.Seat cushion is 20 inches wide w/2- position tilt and 2-position front cushion extension.Seat material has a horizontal stitch pattern and is 2-tone in color.Seat back is carpeted. Seat is manufactured by National.includes inside visor and retractable 3-point matching seat belts.Grey seat belts. 8490170 0 Seatcolor:All Jet Black. 8601422 0 Kenworth Radio with AMIFMIWBICDIUSB and Bluetooth 8700108 0 Under dash center console:includes one cupholder &two 12V outlets.For use w/Autoshitt,Ultrashift,&Allison Gen IV only. 8700168 8 Non-self cancelling turn signal:Wlcolumn-mounted headlight dimmer switch &intermittent wiper control. 8700186 S Electric LH &RH door locks. 8700405 0 Stainless steel permit panels on cab. 8800200 8 Cab access contoured grabhandles,LHIRH. 8800400 S Grabhandle:LH inside door frame above dash. 8800401 S Grabhandle:RH inside door frame above dash. 8832115 S Daylite Door:LHIRH includes RH peeper window 8841411 8 Single air horn under ca b. 8850300 S Look-Down,Pass.Door,Stainless 8.5x4.4 8865001 0 Mirror:Dual Kenworthaerodynamic heated motorized 7 in.x 13 in.mirror w/chrome shell.LH/RH convex mirrors 5 in.x 7 in.heated.Mirror brackets set for 8 1/2 ft load width.Switch located on door pad. 8871438 8 Rear Cab Stationary Window 17 in.x 36 in. 8879213 0 Electric-powered LH &RH door window lifts. Switch located on door. 8890100 8 One-piece windshield,wl curved glass. 8890134 0 Exterior aerodynamic sunvisor wl integral marker lights. 8890351 0 2 in.rubber wheelwell fender extension. 8890898 0 Link Cabmate suspension. Price Level:January 1,2019 Deal:POKT370A2021 Printed On:1/13/2020 8:01:29 PM Page 10 of13 Date:January 14,2020 Quote Number:QUO-484428-B4YOZ0 Page 43 of 46 A3.Page 301 of 620 KENWORTH I 8891000 0 Quiet Cab Package:For Non-VIT Interiors. Includes Firewall insulation &Floor Covering w/Sound Deadening Materials and Cowl Blanket Lights &Instruments 9010801 S Headlamps:Halogen Projector Low Beam,Halogen Complex Re?ector High Beam 9026205 0 Marker Lights:Five aerodynamic,LED mounted in sunvisor. 9030010 8 Turn Signal Lights:Mounted on fender 9030052 0 LED Stop,Turn,Taii:With Two LED Backup Lights and With An LED License Plate. 9090000 0 Daytime Running Lamps. 9090039 S Marker Lights:interrupter Switch. included in Turn Signal For All Models Except T3.The T3 Switch is in The Dash. 9090049 8 Omit Brake Light with Engine Brake. Can only be selected when chassis also has engine brake.Cannot be used with options to delete engine brake. 9090115 0 Re?ectors:Two Midframe 9090126 0 Electric Backup Alarm:Meets SAE J994 &OSHA requirements. 9090301 0 Junction Box:Under cab 9090845 0 Circuit Breakers:Replacing fuses.Does not apply to any 5-amp fuse box position.Brakers include stop/brake/turn, tail lamp,high &low beams,marker/clearance lamps,horn,fuel heat, gauges,air dryer,HVAC controls,panel lamps.Some circuits will remain fuses. Air Equipment 9101215 S Air Dryer Bendix AD-IS heated Puraguard 9108001 S Moisture ejection valve wl pull cable drain. 9140020 S Nylon airtubing in frame &cab,excluding hoses subject to excessive heat or ?exing. 9140252 0 Locate airdryer inside LH rail BOC. This code requires the use of a custom frame layout code. Extended Warranty 9200008 0 Base Warranty -PACCAR PX-9 Engine 24 months /250,000 miles /402,336 km/6250 hours. 9200021 0 Base Warranty -Standard Service Heavy Duty 12 months /100,000 miles /160,000 km. Price Level:January 1,2019 Date:January 14,2020 Deal:POKT37OA2021 Quote Number:QUO-484428-B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 11 of13 Page 44 of 46 A3.Page 302 of 620 KENWORTH Miscellaneous 9400072 0 Ship to Dealer. 9409852 0 GHG Secondary Manufacturer:Does Not Apply Promotions Paint 9700000 0 Paint color number(s). N9702 A-LO006 WHITE N972O FRAME NOOO1 BLACK 9943050 0 Day Cab Standard Paint 9944820 0 1 -Color Paint -Day Cab Color will be White if no other color is speci?ed. 9965510 S Base coat/clear coat. The Kenworth Color Selector contains additional instructions,as well as information on Kenworth paint guidelines and surface ?nish applications.Kenworth is standard with Dupont lmron Elite paint. Order Comments Price Level:January 1,2019 Date:January 14,2020 Deal:POKT370A2021 Quote Number:QUO-484428—B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 12 of13 Page 45 of 46 A3.Page 303 of 620 KENWORTH Total Weight 15,769 Prices and Speci?cations Subjectto Change Vl?thout Notice. Unpublished options mayrequire review/approval. Dimensional and perform ance data for unpublished options mayvary from that displayed in CRM. PRICING DISCLAIMER While we make every effort to maintain the web site to presen/e pricing accuracy,prices are subject to change vilthout notice.Although the information in this price list is presented in good faith and believed to be correct at the time of printing,we make no representations or warranties as to the completeness or accuracy of this information.We reserve the right to change,delete or otherviise modify the pricing information which is represented herein without any prior notice.We carefully check pricing speci?cations,but occasionally errors can occur,therefor vie reserve the right to change such prices without notice.We disclaim all liabilityfor any errors or omissions in the materials.In no event willvie be responsible for any damages of any nature whatsoever from the reliance upon information from these materials.Please check your order prebi/ls to confirm your pricing information Price Level:January 1,2019 Date:January 14,2020 Deal:POKT370A2021 Quote Number:QUO—484428-B4YOZ0 Printed On:1/13/2020 8:01:29 PM Page 13 of 13 Page 46 of 46 A3.Page 304 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Contract Award with Davis Bancorp for Armored Car Services Date: March 9, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Davis Bancorp (P.O. Box 1690, Barrington, IL 60011-1690) for Armored Car Services (RFP 20-01). The contract will be for three (3) years with two (2) additional one (1) year options to renew. The breakdown of costs per year, inclusive of nine (9) center/office pick -ups and one (1) garage pick-up for all on-street coins, is as follows: $68,960 (a year) for years 1-3; $71,040 for year 4; and $73,884 for year 5. Funding Source: Funding will be from City Manager’s Office, Revenue & Collections Armored Car Services Fund (Account 100.15.1560.62431) as follows: $20,960 for years 1 -3, $21,600 for year 4, and $22,464 for year 5. Funding will also be from the Parking System Management Armored Car Services Fund (Account 505.19.7005.62431) in the following amounts: $48,000 for years 1 -3, $49,440 for year 4, and $51,420 for year 5. Council Action: For Action Summary: Request for Proposal 20-01, Armored Car and Related Services, was issued on January 9, 2020. The services will cover the collection, counting, and depositing of funds associated with various City of Evanston facilities and parking meter/garage collections. The RFP was for three (3) years with two additional one (1) year options to renew. Requests were sent to four vendors: Davis Bancorp, Brinks, Loomis, and Thillens, was advertised in the Chicago Tribune, and was posted on Demandstar. A pre-proposal conference was held on January 16, 2020, and proposals were due on February 11, 2020. One vendor, Davis Bancorp, attended the pre -proposal meeting. The City A4.Page 305 of 620 received proposals from two firms: Davis Bancorp and Brinks. A committee of five staff members from the City’s Revenue Division, Parking Division, and Purchasing division reviewed and scored the proposals. Davis Bancorp costs totaled approximately $68,900 per year; Brinks totaled $77,366.16 per year. Although these prices are comparable, it should be noted that Brinks had many additional fees (excess items, on -call service, etc.), noted that they would only be able to process 7 -8 bins max a day at this rate (it was requested to do 25 bins per trip in the RFP), and rates varied on the amount of insurance coverage we require (rates were listed at a $200k policy, and went up $990 a month per garage for $3M coverage). Please note that Brinks is the City’s current vendor, and regularly bills the City for overtime charges and excess time (at a rate of $2.93 a minute). Davis Bancorp noted that they do not presently assess excess premise time or item fees. Davis Bancorp did have some minor additional charges for additional pickups, eChange, and bags. A table of the average scores can be found below: Linda Thomas, Purchasing Specialist, scored the firms on their willingness to execute the City’s Contract and their M/W/EBE Participation. Neither firm was able to complete the M/W/EBE goals (both scored 0). Brinks noted they were not willing to execute the City’s contract, and Davis Bancorp stated they were willing to execute the City’s contract (scored 0 and 10, respectively). Davis Bancorp included the following references: Abbott Laboratories Employees Credit Union, Mount Prospect State Bank, Central Savings, NorthSide Community Bank, Access Community Health Network, Cook County Government, Chicago Public Schools, and Village of Elmwood Park. Staff reached out and spoke with representatives from Access Community Health, Cook County Government, and Mount Prospect Bank and confirmed they have been satisfied of number large a have that they County Cook services. their with stated locations/pick-ups and any missed services are handled quickly and professionally. They were also able to confirm that they have never had to pay any extra fees and are only ever charged what was first negotiated in their contract. Mount Prospect Bank mentioned how they have been with the company for 30 years and appreciate their great tracking system an d ease of emergency pick-ups. The Village of Elmwood also confirmed good service. CPS and Village of Elmwood also confirmed they were satisfied with Davis Bancorp's services. After reaching out to the references and after a thorough review of the proposa l, staff recommends awarding the contract for Armored Car Services to Davis Bancorp. Attachments: RFP 20-01 Davis Bancorp Cost Proposal MWEBE Waiver Memo - City of Evanston Armored Car Services, RFP 20-01 - Attachment Page 2 of 5 A4.Page 306 of 620 Page 3 of 5 A4.Page 307 of 620 19 Revised 10-14 (09-17) INSERT PRICE/COSTS/ROUTE FORMS – ATTACHMENT 1 Pickups of deposits already counted and bagged: May 1- Memorial Day Memorial Day - Labor Day Labor Day - May 1 May 1- Memorial Day Memorial Day - Labor Day Labor Day - May 1 Totals 1 Chandler Center $1440.00 3 Civic Center $6480.00 4 Fleetwood-Jourdain Center $1800.00 5 Ecology Center $1800.00 6 Levy Center $2640.00 7 Robert Crown Ctr $2640.00 8 Beach/Dempster $2600.00 9 Evanston Public Library $1560.00 $2180.00 $2180.00 $1530.00 $2180.00 $6540.00 $12240.00 $20960.00 Pickups of deposits already counted and bagged: Cost per Item for Excess Items: Cost per Minute for Excess Minutes: Optimum Time Spent on the Premises at a Typical Location: Additional Cost/Fee for Unscheduled Pickups at One of the Above Locations: Amount of Advanced Notice Needed for Unscheduled Pickups: Rate for Change Run-Same Day Delivery: Rate for Change Run- Next Day Delivery: Other Costs: Pickups of Parking Garage deposits (not counted or bagged): Stop # Pick-Up Location # of Minutes Allowed before Excess Charges # of Items Allowed before Excess Charges Monthly Fee Annual Fee 1 1800 Maple Ave. (Parking Garage) Pickups of Parking Garage deposits (not counted or bagged): Cost per Item for Excess Items: Cost per Minute for Excess Minutes: Optimum Time Spent on the Premises at a Typical Location: Additional Cost/Fee for Unscheduled Pickups at One of the Above Locations: Amount of Advanced Notice Needed for Unscheduled Pickups: Rate for Change Run-Same Day Delivery: Rate for Change Run- Next Day Delivery: Other Costs: Year 5 Total Annual Fee Year 2 Year 3 Year 4 Cost for Additional Years Year 2 Year 3 Year 4 Totals: Total Annual Fee Annual Fee: Stop #Pick-Up Location # of Items Allowed before Excess Charges # of Minutes Allowed before Excess Charges Monthly Fee: Cost for Additional Years Year 5 $0.00 *See footnote $0.00 **See footnote $0.00 $0.00 < Seven (7) minutes $75.00 $120.00 $120.00 $540.00 $540.00 $540.00 $120.00 $150.00 $150.00 $150.00 $150.00 $150.00 $150.00 $220.00 $220.00 $220.00 $220.00 $220.00 $220.00 $650.00 $650.00 $130.00 $130.00 $130.00 Davis Bancorp requests all special, unscheduled service requests are arranged at least five (5) business days prior to requested service. SB700 Security Deposit Bags $173.00 500 bags / box eChange $8.95 Per Order - Standard / $0.13 per roll coin - Standard $120.00 $540.00 $150.00 $150.00 $220.00 $220.00 $650.00 $130.00 $360.00 $1620.00 $450.00 $450.00 $660.00 $660.00 $1950.00 $390.00 $960.00 $4320.00 $1200.00 $1200.00 $1760.00 $1760.00 $1040.00 *Davis Bancorp does not presently assess excess premise time fees.**Davis Bancorp does not presently assess excess item fees. $4000.00 $20960.00 $48000.00 $48000.00 $20960.00 $48000.00 $21600.00 $22464.00 $49440.00 $51420.00 Davis Bancorp offers direct change order fulfillment & delivery through Virtual Vault. Orders placed by 12:00 PM are filled & delivered next service day. Davis Bancorp offers direct change order fulfillment & delivery through Virtual Vault. Orders placed by 12:00 PM are filled & delivered next service day. *See footnote **See footnote Davis Bancorp offers direct change order fulfillment & delivery through Virtual Vault. Orders placed by 12:00 PM are filled & delivered next service day. Davis Bancorp offers direct change order fulfillment & delivery through Virtual Vault. Orders placed by 12:00 PM are filled & delivered next service day. Davis Bancorp requests all special, unscheduled service requests are arranged at least five (5) business days prior to requested service. $150.00 < Ten (10) minutes $0.00 $0.00 eChange: $8.95 Per Order - Standard / $0.13 per roll coin - Standard $0.00 *See footnote $0.00 *See footnote $0.00 *See footnote $0.00 *See footnote $0.00 *See footnote $0.00 *See footnote $0.00 *See footnote $0.00 **See footnote $0.00 **See footnote $0.00 **See footnote $0.00 **See footnote $0.00 **See footnote $0.00 **See footnote $0.00 **See footnote (Special vehicle & equipment required to service) Page 4 of 5 A4.Page 308 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Waiver Memo - City of Evanston Armored Car Services, RFP 20-01 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Waiver Memo for the City of Evanston Armored Car Services, RFP 20-01. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the Armored Car Services, RFP 20-01 precludes subcontracting opportunities. Therefore, a waiver is granted. Page 5 of 5 A4.Page 309 of 620 Memorandum To: Members of the Administration and Public Works Committee From: Kumar Jensen, Chief Sustainability & Resilience Officer CC: Lara Biggs Bureau Chief - Capital Planning/City Engineer, Sean Ciolek, Division Manager of Facilities & Fleet Management Subject: Contract Award with Elevate Energy for the Municipal Zero Emissions Strategy (RFP 19-67) Date: March 9, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an agreement with Elevate Energy (322 S Green St #300, Chicago, IL 60607) to develop a comprehensive zero emissions municipal operations strategy (RFP 19-67) in the amount of $64,912.50. Funding Source: This project will be funded from the City's Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4119.62145-120004), which has an FY 2020 Budget and a YTD balance of $50,000. The remaining funds, $14,912 .50 will come from the 2020 Good Neighbor Fund (Account 415.40.4219.65515-520006). Council Action: For Action Summary: In December 2018, the City Council unanimously approved the Climate Action and Resilience Plan (CARP) which among other goals, calls for municipal operations to reach carbon neutrality by 2035. Carbon neutrality refers to achieving net zero carbon dioxide emissions by balancing carbon emissions with carbon removal (often through carbon offsetting) or simply eliminating carbon emissions altogether (the transition to a "post-carbon economy"). In Evanston, the strategy will focus, primarily, on eliminating carbon emissions altogether through energy efficiency, building design, use of renewable energy and eliminating the use of fossil fuels such as vehicle fuel consumption and burning of natural gas. The strategy will include base bid services and 1 alternate: 1. Develop a strategy for transitioning existing municipal assets to zero emissions by 2035 and develop design guidelines for new and/or renovated municipal assets to achieve that standard. A5.Page 310 of 620 2. Review and verify the City’s Municipal Greenhouse Gas Emissions Inventory to ensure it is compliant with the GPC BASIC Reporting Protocol. 3. Conduct case studies for In consultation with City of Evanston s taff select three (3) existing City facilities to conduct case studies that will on to “map” out steps for transitioning those facilities to net zero emissions. 4. Conduct five (5) educational workshops to deepen local expertise on how to implement actions within the strategy. 5. Provide twenty (20) hours of technical assistance and coaching on project implementation within 12 months of the final strategy submission to the City. 6. Alternate: Zero Emissions Fleet Analysis Analysis: On December 19, 2019 the City issued a Request for Proposal (RFP 19 -67) seeking professional services for the development of a comprehensive municipal zero emissions strategy. On January 31, 2020, three proposals were received from the following consulting firms and one non-profit: The proposal review and interview team consisted of: • Kumar Jensen - Chief Sustainability and Resilience Officer • Lara Biggs - Bureau Chief - Capital Planning & Engineering/City Engineer • Shane Cary - Architect/Project Manager • Sean Ciolek - Division Manager of Facilities & Fleet Management • Susie Hall - Management Analyst - Administrative Services Department • Emma Carter - Administrative Assistant for Facilities and Fleet Management • Brittanie Giroux - Sustainability AmeriCorps Fellow • Jill Ostman - Purchasing Specialist The submittals for the project were reviewed based on the firms: qualifications and experience, ability to meet goals in the Climate Action and Resilience Plan, project approach, M/W/EBE participation, price, willingness to execute the City's standard agreement and the organization and completeness of the proposal. The proposals were rated and interviews were conducted with the top two firms. Including information from the interviews the final scoring of the proposals is as follows: Page 2 of 4 A5.Page 311 of 620 Elevate Energy was selected as the best candidate to develop the Municipal Operations Zero Emissions Strategy. They have experience working with municipalities on climate action planning, equitable community engagement, developing greenhouse gas emissions inventories and conducting fleet emissions analyses. Elevate Energy, as an Illinois not -for- profit is ineligible for M/W/EBE certifications, however, they did submit a letter detailing their commitment, at all levels of their organization to diversity, evi denced by their Executive Team being comprised entirely of racial minorities and women. Additionally, their subcontractor, the Center for Neighborhood Technology (CNT) employs multiple Evanston residents including the current CEO and COO. Attachments: MWEBE Memo - City of Evanston Municipal Zero Emissions Strategy - RFP 19-67 Page 3 of 4 A5.Page 312 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston Municipal Zero Emissions Strategy - RFP 19-67 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston Municipal Zero Emissions Strategy - RFP 19-67. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City general for goal participation subcontracting 25% a established has M/W/EBE contractors. Elevate Energy is an Illinois not-for-profit corporation; they are ineligible to be certified as MWEBE. Please see Elevate Energy's attached written explanation and their proposed subcontractor internal MWEBE commitment. Therefore, a waiver is granted, based on their not-for-profit corporation status and the attached information. Page 4 of 4 A5.Page 313 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, P.E., Bureau Chief - Capital Planning / City Engineer Subject: Contract Award with Patrick Engineering, Inc. for Main Street Improvements Project Phase II Design (RFQ 18-28) Date: March 9, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with Patrick Engineering, Inc. (55 East Monroe Street, Suite 3450, Chicago IL 60603) in the amount of $475,530 to provide engineering design services for the Main Street Improvements Project between Maple Avenue and Hinman Avenue. Funding Source: Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.62145 – 418006) in the amount of $20,000 and from the Chicago-Main TIF Fund (Account 345.99.3400.65515 – 418006) in the amount of $455,530. A detailed breakdown of the funding is included in the memo below. Council Action: For Action Summary: The Main Street Improvements Project includes the area of Main Street from Maple Avenue to Hinman Avenue. The scope of improvements are street reconstruction, streetscape improvements, ADA improvements, lighting upgrades, traffic signal modernization, and landscaping. On October 8, 2018, the City Council awarded the Phase 1 preliminary design engineering services to Patrick Engineering with the option to award the Phase 2 and Phase 3 services at a later date. Through the Phase 1 process there were numerous project meetings with an advisory committee, two public meetings, and the submission of a Project Development A6.Page 314 of 620 Report to IDOT for approval. To date, Patrick Engineering has provided satisfactory work on this project. A call for projects for Illinois Transportation Enhancement Program (ITEP) grant funds is expected to occur in late summer or early fall of 2020. Staff considers thi s project to be a good candidate for a funding application. Having the Phase I design report completed and approved by IDOT is expected to increase the chances of receiving a grant. Staff negotiated the Phase II Design Engineering scope and fee with P atrick Engineering. These services include preparation of the construction plans, project specifications, the construction cost estimate, and application preparation for federal grants. Upon successful completion of the engineering design services, staff will also consider recommending the award of the construction engineering services to Patrick Engineering. Patrick Engineering is proposing to comply with the City’s M/W/EBE goals. A memo reviewing their compliance is attached. The funding for this project exceeds the budgeted amount. However, additional funding is available in the Chicago-Main TIF to cover the additional expense. A detailed breakdown is as follows: Legislative History: On October 22, 2018, the City Council authorized the City Manager to sign the initial contract with Patrick Engineering for $363,738. Attachments: MWEBE Memo - City of Evanston Main Street Improvements Project Phase II Design - RFQ 18-28 Page 2 of 4 A6.Page 315 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston Main Street Improvements Project Phase II Design - RFQ 18-28 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston Main Street Improvements Project Phase II Design - RFQ 18- 28. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Main Street Improvements Project Phase II Design, Patrick Engineering, Inc.’s total base bid is $475,530.00 and Patrick Engineering, Inc. is found to be in compliance with the goal. They will receive credit for 37% M/W/EBE participation. Page 3 of 4 A6.Page 316 of 620 Page 2 of 2Page 4 of 4 A6.Page 317 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, P.E., Bureau Chief - Capital Planning / City Engineer Subject: Contract Award to Interra, Inc. for FY 2020 Material Testing Services (RFP 20-10) Date: March 9, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement for Material Testing Services (RFP 20-10) for various capital infrastructure improvement projects with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) in the amount of $150,000. This agreement is for a term of one year with two additional one year options to renew. Funding Source: Funding will be provided from the budgets for individual capital projects but will not exceed $150,000 for the initial 12-month contract term. Council Action: For Action Summary: Background Information: Material testing services include construction material testing as well as geotechnical and environmental engineering services. These services are necessary to support capital infrastructure improvement projects. The results of construction material testing, subsurface geotechnical investigations, and environmental analysis will aid staff to ensure quality construction, proper design, and environmental compliance on City projects. A7.Page 318 of 620 Detailed Funding: This agreement is a multiple task order agreement. Additional tasks will be authorized by staff on an as-needed basis. The Request for Proposal (RFP) included pricing for Task Order 1 which is the first of a series of task orders as various capital projects demand material testing services during the planning, design, and construction phases. Task Order 1 pricing will be paid for as displayed in the following table: Analysis: On January 23, 2020 the City issued an RFP for consultants to provide material testing services for the items included Task Order 1. On February 18, 2020 proposals were received from the following firms: The selection committee consisted of the following members: • Lara Biggs, Bureau Chief – Capital Planning / City Engineer • Rajeev Dahal, Senior Project Manager • Chris Venatta, Senior Project Manager • Sat Nagar, Senior Project Manager • Bridget Nash, Civil Engineer • Jillian Ostman, Purchasing Specialist Page 2 of 4 A7.Page 319 of 620 The consultants were scored and ranked as follows: Following scoring, the review committee selected Interra for this project based on the scoring results. Their proposal best demonstrated their ability to effectively meet the needs of the City. Staff has worked with Interra in the past with satisfactory outcomes. A review of the project for compliance with the City’s M/W/EBE program goals is attached. Attachments: MWEBE Memo - City of Evanston Material Testing Services - RFP 20-10 Page 3 of 4 A7.Page 320 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston Material Testing Services - RFP 20- 10 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston Material Testing Services - RFP 20-10. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Material Testing Services, RFP 20 -10, Interra, Inc’s., total base bid is $150,000 and they are found to be in compliance with the City’s goal. Page 4 of 4 A7.Page 321 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Darrell King, Water Production Bureau Chief CC: David D. Stoneback, Public Works Agency Director Subject: Contract Award with Burns & McDonnell Engineering Company, Inc for FY 2020 - 2024 Engineering Services to Prepare the Valuation of the Water Works Properties (RFP 19-50) Date: March 9, 2020 Recommended Action: Staff recommends City Council authorize the City Ma nager to execute a five-year agreement for the Valuation of the Evanston Water Works Properties (RFP 19 -50) with Burns & McDonnell (9400 Ward Parkway, Kansas City, MO) in the amount of $163,810. Funding Source: Funding will be provided from the Water Fund, Account 510.40.4200.62180. This account has a FY 2020 Budget allocation of $250,000. This account has a year to date balance of $166,770. Council Action: For Action Summary: The Wholesale Water Supply agreements between the City of Evanston, Northwest Water Commission (NWC), Morton Grove Niles Water Commission and the Village of Lincolnwood stipulates that a comprehensive independent valuation of the water works properties be performed by a consulting engineering firm to develop the Original Cost Less Depreciation (OCLD) and Reproduction Cost New Less Depreciation (RCNLD) values annually every five years. The Village of Skokie will also be included in the scope of work despite the absence of an agreement. The valuation is to be used in the development of the Reproduction Cost New Rate Base, a component of the rate calculation used in the long term water supply contracts with our wholesale customer base. This valuation includes fixed assets for the pumping plant, treatment plant, source of supply, general water plant and transmission facilities. The valuation does not include fixed assets for the sewer transmission system. A8.Page 322 of 620 In addition annual updates to the OCLD and RCNLD for years 2021, 2022, 2023, and 2024 shall be conducted. The request for proposal was advertised on Demandstar and in the Chicago Tribune. Proposals for the project were received on Tuesday, October 8, 2019.. Two proposals were received: Proposed Pricing Vendor Location Price Burns and McDonnell Kansas City, MO $163,810 CBIZ Chicago, IL. $130,000 The proposals were reviewed by: • Darrell A. King, Water Production Bureau Chief • Jillian Ostman, Purchasing Specialist • Deborah Cueva, Engineer • Paul Moyano, Senior Project Manager • David D. Stoneback, Public Works Agency Director The averaged scoring of the proposals was as follows: Page 2 of 4 A8.Page 323 of 620 Burns and McDonnell has completed many projects pertaining to the scope of work for the City of Evanston’s Water Utility. Staff has been very pleased with the work performed by Burns & McDonnell during their previous Valuations of the Water Works Properties dating back to 2006 and more recently 2015 thru 2019. The firm's scores were very similar but due to exceptions to the City of Evanston’s Professional Services Agreement that CBIZ listed it made it impossible to recommend their proposal. The following table summarizes the annual valuation services cost: Valuation Cost Summary Tasks 2020 2021 2022 2023 2024 Comprehensive Valuation $58,210 - - - - Annual Basic Valuation Update - $26,400 $26,400 $26,400 $26,400 Total $163,810 In prior engagements Burns & McDonnell utilized Busking Engineering Services, a Woman - Owned Business, to meet the City's M/W/EBE goals. Unfortunately, Busking Engineering Services is no long active. As a result, Burns & McDonnell’s has respectfully requested a waiver of the M/W/EBE utilization goal. Legislative History: Engineering Services to Prepare Valuation of the Water Works Properties was approved by City Council on July 13, 2015. Attachments: MWEBE Memo - City of Evanston Valuation of the Water Works Properties - RFP 19-50 Page 3 of 4 A8.Page 324 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston Valuation of the Water Works Properties - RFP 19-50 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston Valuation of the Water Works Properties - RFP 19-50. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City general for goal participation subcontracting 25% a established has M/W/EBE contractors. Burns & McDonnell’s has requested a MWEBE waiver due to the small scale of the project and the skills it entails, and in consideration of their internal capabilities, it is more practical and efficient to offer the proposed services using the full capabilities of their firm rather than assigning a small portion of the work to an additional firm. Therefore, Burns & McDonnell requested a waiver for the MWEBE goal. Page 4 of 4 A8.Page 325 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Anil Khatkhate, ADA/CIP Project Manager CC: David Stoneback, Public Works Director; Lara Biggs, City Engineer Subject: Contract Award with Great Lakes Plumbing and Heating Company for HVAC Equipment Replacement at the Police/Fire Headquarters, Fire Station #3 and the Levy Senior Center (Bid 20-04) Date: March 9, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute an agreement with Great Lakes Plumbing and Heating Company for HVAC equipment replacement at the Police/Fire Headquarters, Fire Station #3 and at the Levy Senior Center in the amount of $692,500. Funding Source: Funding will be provided by the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $692,500. Council Action: For Action Summary: The City of Evanston has 55 facilities of varied sizes and ages serving various functions. Mechanical equipment in each facility requires ongoing maintenance and repair and periodic replacement to ensure system reliability. The three facilities included in this bid are currently in need of select HVAC replacements due to equipment age and condition. The Police/Fire Headquarters building was built in 1949. The facility is heated with hot water boilers and cooled with chillers and air handling units with hot and cold coils for air distribution. Air handling unit (AHU) #1 is located in the Police Station’s basement and supplies air to the Police Station’s first floor. This unit was installed prior to 2002 (exact age unknown) and is now scheduled for replacement due to unit inefficiencies and nearly constant repair needs. A9.Page 326 of 620 Fire Station 3 was constructed in 2003. The facility is heated with hot water boilers and cooled with a condensing unit located in an open enclosure at the rear of the building. The condensing unit is currently scheduled for replacement as a result of a leaking refrigerant coil and the fact that the unit utilizes R-22 refrigerant (an obsolete and greenhouse gas- emitting chemical). The Levy Senior Center was constructed in 2001. The facility is heated with three boilers on the main level distributed by radiators and reheat coils in fan -powered boxes throughout the building. Cooling is provided by two rooftop units, and distributed by 34 fan -powered boxes with cooling coils throughout the facility. Both rooftop units are original to the building and are currently scheduled for planned replacement due to equipment age and wear. The boilers were replaced in 2013. On July 8, 2019, the City Council approved a contract with Kimley-Horn and Associates for mechanical engineering services to complete the design and prepare contract drawings for the improvements at these three facilities. The construction of these improvements is expected to be complete by September 30, 2020. Analysis: This contract was advertised for bid on January 16, 2020. On February 18, 2020, the City received three bids as follows: After the public bid opening, Kandu Construction subsequently withdrew their bid from consideration. Great Lakes Plumbing and Heat ing has previously worked with the City, and their work has been satisfactory. Great Lakes has requested waivers from the City’s M/W/EBE goals. They are proposing to work with the City to achieve compliance on the Local Employment Program requirements. A memo reviewing their compliance is attached. The bid from Great Lakes Plumbing and Heating Company for this project exceeds the amount budgeted, but additional funding is available from savings in the Fire Station 1 Bunk Room Improvements project. The detailed funding is as follows: Page 2 of 5 A9.Page 327 of 620 Legislative History: On July 8, 2019, the City Council approved a contract for mechanical engineering services with Kimley-Horn and Associates. Attachments: MWEBE Memo - City of Evanston HVAC Equipment Replacement the Police Fire Headquarters, Fire Station 3, and the Levy Center - Bid 20-04 Page 3 of 5 A9.Page 328 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston HVAC Equipment Replacement the Police/Fire Headquarters, Fire Station #3, and the Levy Center - Bid 20-04 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston, HVAC Equipment Replacement the Police/Fire Headquarters, Fire Station #3, and the Levy Center - Bid 20-04. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the HVAC Equipment Replacement at the Police/Fire Headquarters, Fire Station #3 and the Levy Center Bid 20 -04, Great Lakes Heating and Plumbing Company’s total base bid is $692,500 and they will receive 14% credit for compliance towards the M/W/EBE goal. Page 4 of 5 A9.Page 329 of 620 Great Lakes Heating and Plumbing Company has requested a waiver for the remaining 11% MWEBE participation goal citing excessive equipment pricing for this project, therefore additional MWEBE participation is impracticable. An 11% MWEBE waiver is granted. Great Lakes Heating and Plumbing Company’s total bid is greater than $250,000 in accordance with the Local Employment Program ordinance requirements (Ordinance 60 -O- 14), and they have been unable to comply with LEP requirements. They are willing to work with the City to achieve compliance through proper outreach to the specialized union trades related to this project and provide written evidence of a good faith effort. Page 2 of 2Page 5 of 5 A9.Page 330 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Katheryn Boden, Economic Development Specialist CC: Paul Zalmezak, Economic Development Manager Subject: Request for Funding for the 2020 Great Merchants Grant Program (RFP 20-02) Date: March 9, 2020 Recommended Action: Economic Development staff recommends approval to provide financial assistance through the Great Merchants Grant Program, totaling $64,632.08, to the following Evanston business districts and affinity groups: Central Street Business Association - $5,312; Howard Street Business Association - $10,000; West Village Business Association - $5,811; West End Business Association - $8,350; Hill Arts Business District - $7,812.76; Central Evanston Business Association - $10,000; Maple Foster Business District - $9,590.32; Noyes Business District - $5,256; and Black Business Consortium Evanston North Shore - $2,500. Economic Development staff also recommends approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) in the amount of $57,069 to deliver landscaping services to the business districts. Funding Source: Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The approved 2020 Fiscal Year Budget allocated $150,000 to this account, to date there is $150,000 in this account. Council Action: For Action Summary: Staff received a total of nine applications requesting funding for services through the Evanston Great Merchants Grant program totaling $64,632.08. Business districts are eligible to receive up to $10,000, while affinity groups can receive up to $2,500 in matching funds. A10.Page 331 of 620 The applications received include a wide range of services to improve the business districts, and promote the businesses within the affinity group. The information below provides a summary of each service request. Evanston’s Great Merchants Grant Program is designed to provide small grants, ranging up to $10,000 to Evanston’s small business/merchant associations to pursue projects that address areas: core of one least at three ofEnhancement EnvironmentPhysical , Neighborhood Promotion, and Technical Assistance. The funding recommendations in this request vary by business district as each district has individual priorities. Business District Requests Nine business districts and/or affinity groups are requesting funds totaling $62,132.08 for physical improvements and promotion. The following pages outline each application and specific recommendations for each request: This under considered is activity the of EnvironmentPhysical the Enhancement and Neighborhood Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, the Central Street Business Association was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Howard Street Business Association The Howard Street Business Association (HBSA) requested funds for the following projects: This activity is considered business district staples and eligible under the Enhancement of the Physical Environment project eligibility criteria of the Great Merchant Grant. Following staff review, the Howard Street Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Page 2 of 79 A10.Page 332 of 620 West Village Business Association The West Village Business Association requested funds for the following projects: These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, West Village Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. WestEnd Business Association The WestEnd Business Association requested funds for the following projects: These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, WestEnd Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Dr. Hill Arts Business Association The Dr. Hill Arts Business Association requested funds for the following projects: These activities are considered business district staples and eligible under the Enhancement of the Physical Environment project eligibility criteria of the Great Merchant Grant. Following staff review, Dr. Hill Arts Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Page 3 of 79 A10.Page 333 of 620 Central Evanston Business Association The Central Evanston Business Association requested funds for the following projects: These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, Central Evanston Business Association was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Foster/Maple Business District The Foster/Maple Business District requested funds for the following projects: These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, Foster/Maple Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Noyes Business District The Noyes Business District requested funds for the following projects: Page 4 of 79 A10.Page 334 of 620 These activities are considered business district staples and eligible under the Enhancement of the Physical Environment, and Neighborhood Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, Noyes Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Black Business Consortium of Evanston North Shore These activities are considered business district staples and eligible under the Promotion project eligibility criteria of the Great Merchant Grant. Following staff review, the Black Business Consortium Evanston North Shore was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Attachments: 2020 GMG Applications BBCENS Summary of Quotes 2020 Summary of Quotes Quote from Liberty Flag and Banner Quote from Lurvey Landscape Supply Herrera Pricing MWEBE Memo - City of Evanston 2020 Great Merchants Grant Program - RFP 20-02 Page 5 of 79 A10.Page 335 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Respondent skipped this question Q4 Contact Respondent skipped this question Q5 How many members are part of your business district? Respondent skipped this question Q6 Does your organization collect membership dues?Respondent skipped this question Q7 What is the amount collected annually from members? Respondent skipped this question Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN Respondent skipped this question Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Respondent skipped this question #1#1 INCOMPLETEINCOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, October 01, 2019 4:34:55 PMTuesday, October 01, 2019 4:34:55 PM Last Modified:Last Modified: Tuesday, October 01, 2019 4:35:10 PMTuesday, October 01, 2019 4:35:10 PM Time Spent:Time Spent: 00:00:1500:00:15 IP Address:IP Address: 66.158.65.7766.158.65.77 Page 1: Intro Page 2: Business District Information 1 / 58 2020 Great Merchant Grant Page 6 of 79 A10.Page 336 of 620 Q12 NEW PLANTERS Respondent skipped this question Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Respondent skipped this question Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) Respondent skipped this question Q17 Indicate number of desired seasonal rotations Respondent skipped this question Q18 Indicate which seasons are being requested Respondent skipped this question Q19 BENCH Respondent skipped this question Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN Respondent skipped this question Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK Respondent skipped this question Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Page 3: Business Districts - Infrastructure Improvements 2 / 58 2020 Great Merchant Grant Page 7 of 79 A10.Page 337 of 620 Q28 SIDEWALK REPLACEMENT (SLABS)Respondent skipped this question Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS Respondent skipped this question Q32 Will you need brackets and installation?Respondent skipped this question Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART Respondent skipped this question Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES Respondent skipped this question Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS Respondent skipped this question Page 4: Business Districts - Marketing & Promotion 3 / 58 2020 Great Merchant Grant Page 8 of 79 A10.Page 338 of 620 Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Respondent skipped this question Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING Respondent skipped this question Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION Respondent skipped this question Q52 Indicate number of planters to be watered and fertilized Respondent skipped this question Q53 Other services. Please be specific.Respondent skipped this question Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Page 5: Business Districts - General Maintenance Page 6: Business Districts - Other Services Page 7: Affinity Group Information 4 / 58 2020 Great Merchant Grant Page 9 of 79 A10.Page 339 of 620 Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 5 / 58 2020 Great Merchant Grant Page 10 of 79 A10.Page 340 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Respondent skipped this question Q4 Contact Respondent skipped this question Q5 How many members are part of your business district? Respondent skipped this question Q6 Does your organization collect membership dues?Respondent skipped this question Q7 What is the amount collected annually from members? Respondent skipped this question Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN Respondent skipped this question Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Respondent skipped this question #2#2 INCOMPLETEINCOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, October 01, 2019 5:08:36 PMTuesday, October 01, 2019 5:08:36 PM Last Modified:Last Modified: Tuesday, October 01, 2019 5:08:47 PMTuesday, October 01, 2019 5:08:47 PM Time Spent:Time Spent: 00:00:1000:00:10 IP Address:IP Address: 98.222.203.9198.222.203.91 Page 1: Intro Page 2: Business District Information 6 / 58 2020 Great Merchant Grant Page 11 of 79 A10.Page 341 of 620 Q12 NEW PLANTERS Respondent skipped this question Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Respondent skipped this question Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) Respondent skipped this question Q17 Indicate number of desired seasonal rotations Respondent skipped this question Q18 Indicate which seasons are being requested Respondent skipped this question Q19 BENCH Respondent skipped this question Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN Respondent skipped this question Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK Respondent skipped this question Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Page 3: Business Districts - Infrastructure Improvements 7 / 58 2020 Great Merchant Grant Page 12 of 79 A10.Page 342 of 620 Q28 SIDEWALK REPLACEMENT (SLABS)Respondent skipped this question Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS Respondent skipped this question Q32 Will you need brackets and installation?Respondent skipped this question Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART Respondent skipped this question Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES Respondent skipped this question Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS Respondent skipped this question Page 4: Business Districts - Marketing & Promotion 8 / 58 2020 Great Merchant Grant Page 13 of 79 A10.Page 343 of 620 Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Respondent skipped this question Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING Respondent skipped this question Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION Respondent skipped this question Q52 Indicate number of planters to be watered and fertilized Respondent skipped this question Q53 Other services. Please be specific.Respondent skipped this question Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Page 5: Business Districts - General Maintenance Page 6: Business Districts - Other Services Page 7: Affinity Group Information 9 / 58 2020 Great Merchant Grant Page 14 of 79 A10.Page 344 of 620 Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 10 / 58 2020 Great Merchant Grant Page 15 of 79 A10.Page 345 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Evanston WestEnd Q4 Contact Name Jennifer Kalas Company IRMCO Address 2117 Greenleaf City/Town Evanston State/Province IL ZIP/Postal Code 60202 Country United States Email Address jkalas@irmco.com Phone Number 2244204210 Q5 How many members are part of your business district? 40 Q6 Does your organization collect membership dues?Yes #3#3 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Monday, October 07, 2019 10:27:35 AMMonday, October 07, 2019 10:27:35 AM Last Modified:Last Modified: Monday, October 07, 2019 10:50:11 AMMonday, October 07, 2019 10:50:11 AM Time Spent:Time Spent: 00:22:3600:22:36 IP Address:IP Address: 96.90.112.12996.90.112.129 Page 1: Intro Page 2: Business District Information 11 / 58 2020 Great Merchant Grant Page 16 of 79 A10.Page 346 of 620 Q7 What is the amount collected annually from members? $50 Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN 45-2413863 Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Evanston WestEnd list.pdf (18KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 13 planters that are 36" in diam. Q17 Indicate number of desired seasonal rotations 4 rotations Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019, Winter 2019 Page 3: Business Districts - Infrastructure Improvements 12 / 58 2020 Great Merchant Grant Page 17 of 79 A10.Page 347 of 620 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK No Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)No Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS Yes Q32 Will you need brackets and installation?Yes Q33 Do you have a design or will you need graphic design assistance? I have a design Q34 If you have a design, please indicate the total number of designs 1 13 / 58 2020 Great Merchant Grant Page 18 of 79 A10.Page 348 of 620 Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes 11- same design and size as the previous year Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART No Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES No Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS No Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES No Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING No Page 4: Business Districts - Marketing & Promotion Page 5: Business Districts - General Maintenance 14 / 58 2020 Great Merchant Grant Page 19 of 79 A10.Page 349 of 620 Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION Yes Q52 Indicate number of planters to be watered and fertilized 13 Q53 Other services. Please be specific.Respondent skipped this question Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Page 6: Business Districts - Other Services Page 7: Affinity Group Information 15 / 58 2020 Great Merchant Grant Page 20 of 79 A10.Page 350 of 620 Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 16 / 58 2020 Great Merchant Grant Page 21 of 79 A10.Page 351 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Hill Arts Business District Q4 Contact Name John Leineweber Company Renaissance Realty & Construction, Inc. Address 830 Madison Street City/Town Evanston State/Province IL ZIP/Postal Code 60202 Country United States Email Address john.leineweber@gmail.com Phone Number 8476024282 Q5 How many members are part of your business district? 30 Q6 Does your organization collect membership dues?No #4#4 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, October 08, 2019 3:39:17 PMTuesday, October 08, 2019 3:39:17 PM Last Modified:Last Modified: Tuesday, October 08, 2019 3:49:19 PMTuesday, October 08, 2019 3:49:19 PM Time Spent:Time Spent: 00:10:0200:10:02 IP Address:IP Address: 98.226.242.5298.226.242.52 Page 1: Intro Page 2: Business District Information 17 / 58 2020 Great Merchant Grant Page 22 of 79 A10.Page 352 of 620 Q7 What is the amount collected annually from members? 0 Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN 45-4093249 Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Membership List 2019 Hill Arts District.doc (32.5KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 12 Q17 Indicate number of desired seasonal rotations 4 rotations Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019, Winter 2019 Page 3: Business Districts - Infrastructure Improvements 18 / 58 2020 Great Merchant Grant Page 23 of 79 A10.Page 353 of 620 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK No Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)Respondent skipped this question Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS No Q32 Will you need brackets and installation?No Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question 19 / 58 2020 Great Merchant Grant Page 24 of 79 A10.Page 354 of 620 Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART No Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES No Q42 Do you have a design or will you require graphic design assistance? I will require graphic design assistance Q43 DISTRICT EVENT POSTERS No Q44 Do you have a design or will you require graphic design assistance? I will require graphic design assistance Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES No Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING No Q49 Frequency desired Respondent skipped this question Page 4: Business Districts - Marketing & Promotion Page 5: Business Districts - General Maintenance 20 / 58 2020 Great Merchant Grant Page 25 of 79 A10.Page 355 of 620 Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION Yes Q52 Indicate number of planters to be watered and fertilized 12 Q53 Other services. Please be specific. Maintain the Hill Arts District Sculpture Garden at Noyes/Gr Bay/Ashland with weeding, watering, new plants as needed. Add one landscape light to illuminate the Hill Arts sign located in the garden. The landscaping was installed three years ago by Nature's Perspective and has been maintained by them for every year thereafter. consequently, we'd like to maintain their service at the same price that has been approved for this the last three years. Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Page 6: Business Districts - Other Services Page 7: Affinity Group Information 21 / 58 2020 Great Merchant Grant Page 26 of 79 A10.Page 356 of 620 Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 22 / 58 2020 Great Merchant Grant Page 27 of 79 A10.Page 357 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Hill Arts Business District Q4 Contact Name John Leineweber Company Renaissance Realty & Construction,Inc. Address 830 Madison Street City/Town Evanston State/Province Illinois ZIP/Postal Code 60202 Country United States Email Address john.leineweber@gmail.com Phone Number 8476024282 Q5 How many members are part of your business district? 30 Q6 Does your organization collect membership dues?No #5#5 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, October 08, 2019 2:24:28 PMTuesday, October 08, 2019 2:24:28 PM Last Modified:Last Modified: Wednesday, October 09, 2019 12:31:53 PMWednesday, October 09, 2019 12:31:53 PM Time Spent:Time Spent: 22:07:2422:07:24 IP Address:IP Address: 98.226.242.5298.226.242.52 Page 1: Intro Page 2: Business District Information 23 / 58 2020 Great Merchant Grant Page 28 of 79 A10.Page 358 of 620 Q7 What is the amount collected annually from members? 0 Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN 45-40932249 Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Membership List 2019 Hill Arts District (1).doc (32.5KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 12 Q17 Indicate number of desired seasonal rotations 4 rotations Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019, Winter 2019 Page 3: Business Districts - Infrastructure Improvements 24 / 58 2020 Great Merchant Grant Page 29 of 79 A10.Page 359 of 620 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK Respondent skipped this question Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)Respondent skipped this question Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS No Q32 Will you need brackets and installation?No Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question 25 / 58 2020 Great Merchant Grant Page 30 of 79 A10.Page 360 of 620 Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART No Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES No Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS Respondent skipped this question Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES No Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING No Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Page 4: Business Districts - Marketing & Promotion Page 5: Business Districts - General Maintenance 26 / 58 2020 Great Merchant Grant Page 31 of 79 A10.Page 361 of 620 Q51 PLANTER WATERING AND FERTILIZATION Yes Q52 Indicate number of planters to be watered and fertilized 12 Q53 Other services. Please be specific. Nature's Perspective installed the landscaping and has maintained it for three years at the same price. We would like to use their services to maintain the Hill Arts garden at the same price they have charged for previous years. We will have two proposals from them to replace plantings as needed and to maintain the garden per season's past. Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Page 6: Business Districts - Other Services Page 7: Affinity Group Information 27 / 58 2020 Great Merchant Grant Page 32 of 79 A10.Page 362 of 620 Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 28 / 58 2020 Great Merchant Grant Page 33 of 79 A10.Page 363 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Noyes Business District Q4 Contact Name Tania Ruiz Company Tomate Fresh Kitchen Address 914 1/2 Noyes St City/Town Evanston State/Province IL ZIP/Postal Code 60201 Country us Email Address tomatefreshkitchen@gmail.com Phone Number 7737573322 Q5 How many members are part of your business district? 22 Q6 Does your organization collect membership dues?No #6#6 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Monday, October 14, 2019 4:10:06 PMMonday, October 14, 2019 4:10:06 PM Last Modified:Last Modified: Monday, October 14, 2019 4:29:34 PMMonday, October 14, 2019 4:29:34 PM Time Spent:Time Spent: 00:19:2700:19:27 IP Address:IP Address: 73.8.135.16073.8.135.160 Page 1: Intro Page 2: Business District Information 29 / 58 2020 Great Merchant Grant Page 34 of 79 A10.Page 364 of 620 Q7 What is the amount collected annually from members? na Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) na Q9 Please provide your organization's FEIN na Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Noyes Street Business District Members (2) - Sheet1.pdf (66.8KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes 0 Q14 Location(s) where new planter(s) are to be installed na Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 14 Q17 Indicate number of desired seasonal rotations 4 rotations Page 3: Business Districts - Infrastructure Improvements 30 / 58 2020 Great Merchant Grant Page 35 of 79 A10.Page 365 of 620 Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019, Winter 2019 Q19 BENCH No Q20 Please indicate number of benches desired 0 Q21 Location(s) for desired bench(es) na Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) 0 Q24 Location(s) for desired can(s) na Q25 BIKE RACK No Q26 Indicate number of desired bike racks 0 Q27 Location(s) for desired back rack(s) na Q28 SIDEWALK REPLACEMENT (SLABS)No Q29 Indicate number of desired slabs 0 31 / 58 2020 Great Merchant Grant Page 36 of 79 A10.Page 366 of 620 Q30 Location(s) for desired slab(s) na Q31 LIGHT POLE BANNERS No Q32 Will you need brackets and installation?No Q33 Do you have a design or will you need graphic design assistance? I will need graphic design assistance Q34 If you have a design, please indicate the total number of designs 0 Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes 0 Q37 Location(s) for desired banners na Q38 PUBLIC ART No Q39 Please specify type of art 0 Q40 Location(s) for desired public art na Q41 BROCHURES No Page 4: Business Districts - Marketing & Promotion 32 / 58 2020 Great Merchant Grant Page 37 of 79 A10.Page 367 of 620 Q42 Do you have a design or will you require graphic design assistance? I will require graphic design assistance Q43 DISTRICT EVENT POSTERS Yes Q44 Do you have a design or will you require graphic design assistance? I will require graphic design assistance Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Yes Q47 Advertisement document Advertising .pdf (20.4KB) Q48 SIDEWALK POWER WASHING No Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION No Q52 Indicate number of planters to be watered and fertilized 0 Q53 Other services. Please be specific. Open House Shop Noyes Event Fests (coincide with back to school) outdoor seating (adironrack chairs) Page 5: Business Districts - General Maintenance Page 6: Business Districts - Other Services 33 / 58 2020 Great Merchant Grant Page 38 of 79 A10.Page 368 of 620 Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 7: Affinity Group Information Page 8: Affinity Groups - Menu 34 / 58 2020 Great Merchant Grant Page 39 of 79 A10.Page 369 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Central Street Business Association Q4 Contact Name mari barnes Company notice Address 2112 central City/Town evanston State/Province il ZIP/Postal Code 60201 Country us Email Address mari@notice-this.com Phone Number 8474324630 Q5 How many members are part of your business district? 60 Q6 Does your organization collect membership dues?Yes #7#7 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, October 15, 2019 3:39:29 PMTuesday, October 15, 2019 3:39:29 PM Last Modified:Last Modified: Tuesday, October 15, 2019 4:36:53 PMTuesday, October 15, 2019 4:36:53 PM Time Spent:Time Spent: 00:57:2300:57:23 IP Address:IP Address: 98.220.97.14198.220.97.141 Page 1: Intro Page 2: Business District Information 35 / 58 2020 Great Merchant Grant Page 40 of 79 A10.Page 370 of 620 Q7 What is the amount collected annually from members? $125.00 Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) No other, except not-for-profit are free Q9 Please provide your organization's FEIN 36-4238050 Q10 If your organization has an annual budget, please upload it Budget 2019.doc (11KB) Q11 Please provide the current list of your members CSBA Members 2019.doc (12.5KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 8-same size as this year, big and square Q17 Indicate number of desired seasonal rotations 3 rotations Page 3: Business Districts - Infrastructure Improvements 36 / 58 2020 Great Merchant Grant Page 41 of 79 A10.Page 371 of 620 Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK No Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)No Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS No Q32 Will you need brackets and installation?Respondent skipped this question Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question 37 / 58 2020 Great Merchant Grant Page 42 of 79 A10.Page 372 of 620 Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART No Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES No Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS No Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Yes Q47 Advertisement document Advertising 2020.doc (11.5KB) Page 4: Business Districts - Marketing & Promotion Page 5: Business Districts - General Maintenance 38 / 58 2020 Great Merchant Grant Page 43 of 79 A10.Page 373 of 620 Q48 SIDEWALK POWER WASHING No Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION No Q52 Indicate number of planters to be watered and fertilized Respondent skipped this question Q53 Other services. Please be specific.Respondent skipped this question Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Page 6: Business Districts - Other Services Page 7: Affinity Group Information 39 / 58 2020 Great Merchant Grant Page 44 of 79 A10.Page 374 of 620 Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 40 / 58 2020 Great Merchant Grant Page 45 of 79 A10.Page 375 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name HSBA Q4 Contact Name LENICE LEVY Company GOOD TO GO JAMAICAN CUISINE LLC Address 711 HOWARD STREET City/Town EVANSTON State/Province IL ZIP/Postal Code 60202 Country USA Email Address INFO@GOODTOGORESTAURANT.COM Phone Number 7736366300 Q5 How many members are part of your business district? 18 Q6 Does your organization collect membership dues?Yes #8#8 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Thursday, October 17, 2019 3:15:31 PMThursday, October 17, 2019 3:15:31 PM Last Modified:Last Modified: Thursday, October 17, 2019 3:42:15 PMThursday, October 17, 2019 3:42:15 PM Time Spent:Time Spent: 00:26:4300:26:43 IP Address:IP Address: 98.213.218.15198.213.218.151 Page 1: Intro Page 2: Business District Information 41 / 58 2020 Great Merchant Grant Page 46 of 79 A10.Page 376 of 620 Q7 What is the amount collected annually from members? 110.00 Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) We welcome those who will work to improve the local business climate, promote customer awareness and enhance our community Q9 Please provide your organization's FEIN 45-1029400 Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members IMG_2569.jpg (85.5KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 21 Q17 Indicate number of desired seasonal rotations 4 rotations Page 3: Business Districts - Infrastructure Improvements 42 / 58 2020 Great Merchant Grant Page 47 of 79 A10.Page 377 of 620 Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019, Winter 2019 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK No Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)No Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS No Q32 Will you need brackets and installation?No 43 / 58 2020 Great Merchant Grant Page 48 of 79 A10.Page 378 of 620 Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART No Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES Yes Q42 Do you have a design or will you require graphic design assistance? I will require graphic design assistance Q43 DISTRICT EVENT POSTERS Yes Q44 Do you have a design or will you require graphic design assistance? I will require graphic design assistance Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Yes Q47 Advertisement document Respondent skipped this question Page 4: Business Districts - Marketing & Promotion 44 / 58 2020 Great Merchant Grant Page 49 of 79 A10.Page 379 of 620 Q48 SIDEWALK POWER WASHING No Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION Yes Q52 Indicate number of planters to be watered and fertilized 21 Q53 Other services. Please be specific. tree lighting, solar lighting, street festival Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Page 5: Business Districts - General Maintenance Page 6: Business Districts - Other Services Page 7: Affinity Group Information 45 / 58 2020 Great Merchant Grant Page 50 of 79 A10.Page 380 of 620 Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 46 / 58 2020 Great Merchant Grant Page 51 of 79 A10.Page 381 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Affinity Group Q3 Business District Name Respondent skipped this question Q4 Contact Respondent skipped this question Q5 How many members are part of your business district? Respondent skipped this question Q6 Does your organization collect membership dues?Respondent skipped this question Q7 What is the amount collected annually from members? Respondent skipped this question Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN Respondent skipped this question Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Respondent skipped this question #9#9 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Monday, October 28, 2019 4:09:25 PMMonday, October 28, 2019 4:09:25 PM Last Modified:Last Modified: Wednesday, October 30, 2019 12:28:25 PMWednesday, October 30, 2019 12:28:25 PM Time Spent:Time Spent: Over a dayOver a day IP Address:IP Address: 165.124.14.189165.124.14.189 Page 1: Intro Page 2: Business District Information Page 3: Business Districts - Infrastructure Improvements 47 / 58 2020 Great Merchant Grant Page 52 of 79 A10.Page 382 of 620 Q12 NEW PLANTERS Respondent skipped this question Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Respondent skipped this question Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) Respondent skipped this question Q17 Indicate number of desired seasonal rotations Respondent skipped this question Q18 Indicate which seasons are being requested Respondent skipped this question Q19 BENCH Respondent skipped this question Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN Respondent skipped this question Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK Respondent skipped this question Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)Respondent skipped this question 48 / 58 2020 Great Merchant Grant Page 53 of 79 A10.Page 383 of 620 Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS Respondent skipped this question Q32 Will you need brackets and installation?Respondent skipped this question Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART Respondent skipped this question Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES Respondent skipped this question Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS Respondent skipped this question Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Page 4: Business Districts - Marketing & Promotion 49 / 58 2020 Great Merchant Grant Page 54 of 79 A10.Page 384 of 620 Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Respondent skipped this question Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING Respondent skipped this question Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION Respondent skipped this question Q52 Indicate number of planters to be watered and fertilized Respondent skipped this question Q53 Other services. Please be specific.Respondent skipped this question Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Black Business Consortium Evanston North Shore Page 5: Business Districts - General Maintenance Page 6: Business Districts - Other Services Page 7: Affinity Group Information 50 / 58 2020 Great Merchant Grant Page 55 of 79 A10.Page 385 of 620 Q56 Contact Name WENDY WEAVER Company C&W Market and Ice Cream Parlor Address 1901 Church Street City/Town EVANSTON State/Province Illinois ZIP/Postal Code 60201 Country US Email Address cwminimart831@gmail.com Phone Number 8478339367 Q57 How many members are part of your organization? 85 to 100 Q58 Describe the type of businesses your organization serves The Black Business Consortium of Evanston/Northshore (BBCENS) is a group of Black business owners who have agreed to come together to share resources, network, discuss common concerns, and to facilitate support among each other. Q59 Does your organization collect membership dues?Yes Q60 What is the amount collected annually from members? $35 Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Participate as a vendor at the Black Business Expo. Registration Fee includes annual membership Q62 Please provide your organization's FEIN 811861681 Q63 If your organization has an annual budget, please upload it BBCENS BUDGET 2020.pdf (115.6KB) 51 / 58 2020 Great Merchant Grant Page 56 of 79 A10.Page 386 of 620 Q64 Please provide the current list of your members BBCENS 2019 directory 3-26.pdf (864.4KB) Q65 Indicate amount requested 2500.00 Q66 Type of project Special event (i.e. history bus tour, festival, expo, etc.) Q67 Budget and quotes BBCENS BUDGET 2020.pdf (116.5KB) Page 8: Affinity Groups - Menu 52 / 58 2020 Great Merchant Grant Page 57 of 79 A10.Page 387 of 620 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Maple Foster Business District Q4 Contact Name Carrie Brown Company Massage Therapist Address 2002 Maple Ave Address 2 suite#102 City/Town Evanston State/Province IL ZIP/Postal Code 60201 Country United States Email Address cebrown77@gmail.com Phone Number 7733220754 Q5 How many members are part of your business district? 13 Q6 Does your organization collect membership dues?No #10#10 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, October 29, 2019 8:04:10 PMTuesday, October 29, 2019 8:04:10 PM Last Modified:Last Modified: Wednesday, October 30, 2019 4:36:35 PMWednesday, October 30, 2019 4:36:35 PM Time Spent:Time Spent: 20:32:2420:32:24 IP Address:IP Address: 172.58.137.251172.58.137.251 Page 1: Intro Page 2: Business District Information 53 / 58 2020 Great Merchant Grant Page 58 of 79 A10.Page 388 of 620 Q7 What is the amount collected annually from members? 0 Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q9 Please provide your organization's FEIN Respondent skipped this question Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Emails.pdf (42.4KB) Q12 NEW PLANTERS Yes Q13 Indicate number of planters and their sizes 12 large planters Q14 Location(s) where new planter(s) are to be installed in front of the following businesses: Shop Now-1942 Maple Ave, Graham Property Management office-917 Foster St, Lashes Squared- 833 Foster St, Dial-A-Maid office-909 Foster St*side entrance off Foster St) Domino's Pizza-at 911 Foster St and Allstate Insurance office at 909 Foster St. Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 24 large planters total Q17 Indicate number of desired seasonal rotations 4 rotations Page 3: Business Districts - Infrastructure Improvements 54 / 58 2020 Great Merchant Grant Page 59 of 79 A10.Page 389 of 620 Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Fall 2019, Winter 2019 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK Yes Q26 Indicate number of desired bike racks 2 Q27 Location(s) for desired back rack(s) Any location near the corner of Maple & Foster St. Q28 SIDEWALK REPLACEMENT (SLABS)No Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS No 55 / 58 2020 Great Merchant Grant Page 60 of 79 A10.Page 390 of 620 Q32 Will you need brackets and installation?No Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART Respondent skipped this question Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES No Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS Respondent skipped this question Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES Respondent skipped this question Q47 Advertisement document Respondent skipped this question Page 4: Business Districts - Marketing & Promotion 56 / 58 2020 Great Merchant Grant Page 61 of 79 A10.Page 391 of 620 Q48 SIDEWALK POWER WASHING No Q49 Frequency desired Respondent skipped this question Q50 Location(s) where sidewalk power washing is desired Respondent skipped this question Q51 PLANTER WATERING AND FERTILIZATION No Q52 Indicate number of planters to be watered and fertilized Respondent skipped this question Q53 Other services. Please be specific. Snow removal - shoveling and plowing Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Page 5: Business Districts - General Maintenance Page 6: Business Districts - Other Services Page 7: Affinity Group Information 57 / 58 2020 Great Merchant Grant Page 62 of 79 A10.Page 392 of 620 Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 8: Affinity Groups - Menu 58 / 58 2020 Great Merchant Grant Page 63 of 79 A10.Page 393 of 620 2020 Great Merc hant Grant 1 / 6 Q1 Have you read the Evanston Great Merchant Grant guidelines? Yes Q2 Do you represent a:Business District Q3 Business District Name Central Evanston Business Association Q4 Contact Name Donna Walker Company Cutting Edge Hair Gallery Address 1706 Dodge Ave City/Town Evanston State/Province Il ZIP/Postal Code 60201 Country United States Email Address walkeednoyd@gmail.com Phone Number 8474241624 Q5 How many members are part of your business district? Yes Q6 Does your organization collect membership dues?No #11#11 COMPLETECOMPLETE Collector:Collector: Web Link 1 Web Link 1 (Web Link)(Web Link) Started:Started: Tuesday, December 24, 2019 7:27:15 AMTuesday, December 24, 2019 7:27:15 AM Last Modified:Last Modified: Tuesday, December 24, 2019 7:49:43 AMTuesday, December 24, 2019 7:49:43 AM Time Spent:Time Spent: 00:22:2800:22:28 IP Address:IP Address: 67.176.249.13867.176.249.138 Page 1: Intro Page 2: Business District Information Page 64 of 79 A10.Page 394 of 620 2020 Great Merc hant Grant 2 / 6 Q7 What is the amount collected annually from members? N/A Q8 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Have membership drive to join our organization to have a greater voice in our community Q9 Please provide your organization's FEIN N/A Q10 If your organization has an annual budget, please upload it Respondent skipped this question Q11 Please provide the current list of your members Screenshot_20191224-074356~2.png (98.9KB) Q12 NEW PLANTERS No Q13 Indicate number of planters and their sizes Respondent skipped this question Q14 Location(s) where new planter(s) are to be installed Respondent skipped this question Q15 SEASONAL ROTATIONS Yes Q16 Indicate number of planters that require seasonal rotations and their sizes (please include any new planters you are requesting in your final numbers) 15 Q17 Indicate number of desired seasonal rotations 3 rotations Q18 Indicate which seasons are being requested Spring 2019, Summer 2019, Winter 2019 Page 3: Business Districts - Infrastructure Improvements Page 65 of 79 A10.Page 395 of 620 2020 Great Merc hant Grant 3 / 6 Q19 BENCH No Q20 Please indicate number of benches desired Respondent skipped this question Q21 Location(s) for desired bench(es)Respondent skipped this question Q22 GARBAGE/RECYCLING CAN No Q23 Indicate number of can(s) desired and type(s) (i.e. recycling or garbage) Respondent skipped this question Q24 Location(s) for desired can(s)Respondent skipped this question Q25 BIKE RACK No Q26 Indicate number of desired bike racks Respondent skipped this question Q27 Location(s) for desired back rack(s)Respondent skipped this question Q28 SIDEWALK REPLACEMENT (SLABS)No Q29 Indicate number of desired slabs Respondent skipped this question Q30 Location(s) for desired slab(s)Respondent skipped this question Q31 LIGHT POLE BANNERS No Q32 Will you need brackets and installation?No Q33 Do you have a design or will you need graphic design assistance? Respondent skipped this question Q34 If you have a design, please indicate the total number of designs Respondent skipped this question Q35 Please upload all of your designs in one single PDF file Respondent skipped this question Page 66 of 79 A10.Page 396 of 620 2020 Great Merc hant Grant 4 / 6 Q36 Indicate number of desired banners and their sizes Respondent skipped this question Q37 Location(s) for desired banners Respondent skipped this question Q38 PUBLIC ART No Q39 Please specify type of art Respondent skipped this question Q40 Location(s) for desired public art Respondent skipped this question Q41 BROCHURES No Q42 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q43 DISTRICT EVENT POSTERS No Q44 Do you have a design or will you require graphic design assistance? Respondent skipped this question Q45 Please upload your design, if you have one Respondent skipped this question Q46 50/50 ADVERTISEMENT PURCHASES No Q47 Advertisement document Respondent skipped this question Q48 SIDEWALK POWER WASHING Yes Q49 Frequency desired One time per year Q50 Location(s) where sidewalk power washing is desired Church and Dodge Corners Page 4: Business Districts - Marketing & Promotion Page 5: Business Districts - General Maintenance Page 67 of 79 A10.Page 397 of 620 2020 Great Merc hant Grant 5 / 6 Q51 PLANTER WATERING AND FERTILIZATION Yes Q52 Indicate number of planters to be watered and fertilized Respondent skipped this question Q53 Other services. Please be specific. Christmas decorations Q54 Other Services - Quotes.Respondent skipped this question Q55 Affinity Group Name Respondent skipped this question Q56 Contact Respondent skipped this question Q57 How many members are part of your organization?Respondent skipped this question Q58 Describe the type of businesses your organization serves Respondent skipped this question Q59 Does your organization collect membership dues?Respondent skipped this question Q60 What is the amount collected annually from members? Respondent skipped this question Q61 List other ways that businesses may attain membership (i.e. in-kind services for membership, etc.) Respondent skipped this question Q62 Please provide your organization's FEIN Respondent skipped this question Q63 If your organization has an annual budget, please upload it Respondent skipped this question Q64 Please provide the current list of your members Respondent skipped this question Page 6: Business Districts - Other Services Page 7: Affinity Group Information Page 8: Affinity Groups - Menu Page 68 of 79 A10.Page 398 of 620 2020 Great Merc hant Grant 6 / 6 Q65 Indicate amount requested Respondent skipped this question Q66 Type of project Respondent skipped this question Q67 Budget and quotes Respondent skipped this question Page 69 of 79 A10.Page 399 of 620 Black Business Consortium of Evanston Northshore 2020 Quotes Budget Items Req Amount Quote 1 Buses 1,584.00$ Infinity Event Coordinator $500.00 Naturally Tote bags 500.00$ Vista Print Print (Directories, flyers, Posters, Booklet)$1,942.00 CCG Printing Tshirts 750.00$ Vista Print Space rental 1,575.00$ n/a Decorations Table dressings 703.90$ Gordon Food Service Marketing Design, Distribution, Social Media 500.00$ TJ Blake Marketing Total 8,054.90$ Page 70 of 79 A10.Page 400 of 620 Black Business Consortium of Evanston Northshore 2020 Quotes Quote 2 Quote3 $1,707 Ideal Charter $1,843 Chicago Motor Coach $1,584 565$ Kim 500$ Ethlyln 500$ 1,068$ Dollar Days 704.78$ Fresh Prints of Evanston 500$ 1,200$ Jet Blue Print 3,685$ Office Depot 1,942$ 867.49$ Fresh Prints of Evanston800$ TTc# LLC 750$ 703.90$ efavormart 708.90$ Walmart 813.50$ 1,400$ Evanston Live $500 Page 71 of 79 A10.Page 401 of 620 SUMMARY OF QUOTES Banner Quotes Vendor Name Address Quote Liberty Flag and Banner 2747 York St., Blue Island, IL 60406 $1,408 Allegra 1255 Hartrey Ave., Evanston, IL 60202 No Bid H&H Print 1800 Dempster Street, Evanston, IL 60202 No Bid Bannerville USA 8145 S. Madison, Burr Ridge, IL 60527 $1,750 BluePrint Shops 1529 Greenleaf Street, Evanston, IL 60202 No Bid Wreath Quotes Vendor Name Address Quote Clesen Wholesale 316 Florence Ave., Evanston, IL 60202 No Bid West End Florist 3800 Old Glenview Rd., Evanston, Illinois 60201 No Bid Lurvey Garden Center 2550 East Dempster St., Des Plaines 60016 $3,496 Planter Quotes Vendor Name Address Quote Herrera Landscape Snow Removal 8836 Lincolnwood, Evanston, IL 60203 $57,039 Christy Webber 2900 W. Ferdinand St., Chicago, IL 60612 $86,160 Landscape Concepts Management 31745 N Alleghany Rd., Grayslake, IL 60030 $58,753 Beary Landscaping 1308 Rand Road, Des Plaines, IL 60016 $73,639.70 Nature's Perspective 2000 Greenleaf St., Evanston, IL 60202 No Bid Diego & Gabby's Landscaping 1924 Grey Avenue, Evanston, IL, 60202 No Bid Greenwise 2401 Main Street, Evanston, IL 60202 No Bid PLANTINGS (Judy Ferguson) 814 Michigan Av. 1E, Evanston, IL 60202 No Bid Moore Landscapes 1869 Techny Road, Northbrook, IL 60062 No Bid Page 72 of 79 A10.Page 402 of 620 2747 York St, Blue Island, IL 60406 ● (708) 609-9373 ● info@libertyflagandbanner.com Estimate ADDRESS City of Evanston 2100 Ridge Evanston, IL 60201 SHIP TO City of Evanston 2100 Ridge Evanston, IL 60201 ESTIMATE #2335 DATE 02/12/2020 P.O. NUMBER Katheryn ACTIVITY QTY RATE AMOUNT Pole Banner30x72" Digital 22oz Vinyl Banners With Windslits 2 Designs 11 50.00 550.00T Pole Banner Bracket Set 25" Fiberglass Arm with Aluminum Bracket (Price includes Stainless Steel Straps) 11 55.00 605.00T Labor Install Banners 11 23.00 253.00 All claims must be made within 10 days. A Finance charge of 1.5% monthly or each fraction thereof which is an annual percentage rate of 18%, will be charged on all past due accounts. In the event of legal action, I agree to reimburse Liberty Flag and Banner for the cost of collections, including attorney's fees and court costs. RE TAX EXEMPTION: Liberty Flag & Banner must have your tax exempt form on file to qualify to for tax exempt status. If you are tax exempt please email tax exempt form to: info@libertyflagandbanner.com. SUBTOTAL 1,408.00 TAX (0%)0.00 TOTAL $1,408.00 Accepted By Accepted Date Page 73 of 79 A10.Page 403 of 620 Quote Page:1 Quote expires December 31,2020 12:00 am Lurvey Supply L U RV E Y 2550 East Dempster St. Des Plaines,IL 60016Landscapewww.|urveys.com Ticket #:Q3—10011151 Ticket date:2/3/20 3:06 pm Station:GC—S9 Usen Sold to:Ship to: Evanston City of Parks &Rec 2020 Asbury Evanston,IL 60204 USA (847)448-8062 Paul D'Agostino Customer #:EVANS02 Ship date:Ship-via code: Sales Rep:WHL Location:1 Terms:Net 30 Days ltem #Description Quantity Price Selling unit Ext prc Description Line 1 COMNOTEZ 1 0.00 EACH 0.00 The following quote is for 2 options.Hanging hardware not included. WDWRMNF36 36"Mixed Noble Fir Wreath 76 46.00 EACH 3,496.00 36"Noble Fir Wreath with Juniper,Incense Cedar,&Pine Cones WDWRFFCWP36 36"Cedar With Pine Fraser Fir Wreath 76 50.25 EACH 3,819.00 1 Total line items:3 Sale subtotal:7,315.00 Tax:000 Total:7,315.00 Lurvey Garden Club For every $20.00 you spend in our garden center you will earn 1 loyalty point that can be used towards a future purchase. The value of 1 loyalty point is $1.00.You may redeem up to 50%on a future purchase.Points cannot be earned or redeemed on gift cards,services,sales tax,non-inventoried items,and have no cash value. TREE AND SHRUB GUARANTEE 100%for 1 year if we plant. 50%for 1 year if you plant. Limited to one replacement as a store credit. Plant needs to accompany receipt. Excludes contractor sales,annuals,perennials,roses,sod,and houseplants. ALL PLANT SALES ARE FINAL Store merchandise purchased at retail and accompanied by this reoeipt may be returned within 30 days for full purchase price.Refunds exceeding $100 will beissuedacheckwithin5businessdays.Sales items are guaranteed at sales price.Brick Pavers/Retaining Walls may be returned on full,banded sections only. This is a 15%restocking fee. Thank You for choosing Lurvey! Page 74 of 79 A10.Page 404 of 620 PRICEICOSTS FORM Revised 1014 (09-17) r——'*a District Project Item Qty Product Unit Total Description Cost Cost -v—__r-— VVes1End spring 30"13 Planting Containers $101.00 $1313.00 rotation planter west End summer 30”13 Planting Containers $101.00 $1313.00 rotation planter west End Fan rotation 30”13 Planting Containers $105.00 $1365.00 planter west End winter 30”13 Planting Containers $107.00 $1391.00 rotation planter West End Watering &T30"13 W‘‘‘‘‘*’‘"93‘Fe""‘Z3“°"$500-00 $5500-00 fertilization planter centra|spring 30"3 Planting Containers $101.00 $808.00 Street rotation planter L Qemra|summer 30"3 Planting Containers $101.00 $808.00 Street rotation planter gen-[fa]Fan rotation 30"3 —$lantingContainers $105.00 $840.00 Street planter (;entra|winter 30”3 Planting Containers $107.00 $856.00 Street rotation planter west spring 13”11 Planting Containers $86.00 —|$946.00 Village rotation planter west spring 30”4 Planting Containers $101.00 $404.00 Village rotation planter west summer 13"11 Planting Containers $86.00 $946.00 Village _Lrotation planter west summer 30"4 Planting Containers $101.00 $404.00 Village rotation planter I_.l. west Fan rotation 13"11 Planting Containers $91.00 $1001.00 Village planter west Fan rotation 30"4 Planting Containers $105.00 $420.00 Village planter 14 Page 75 of 79 A10.Page 405 of 620 Planting Containers West Winter 18"11 $92.00 $1012.00 Village rotation planter wast winter 30“4 Planting Containers $107.00 $428.00 Village lrotationplanter wast Garden Wi|d|ife 1 Garden Maintenance $250.00 $250.00 Village maintenance habitat at1400 Greenleaf Howard spring 20”14 Planting Containers $93.00 $13o2_oo Street rotation planter Howard spring 25"7 Planting Containers $97.00 $679.00 I Street rotation planter JF.. Howard Summer 20"14 Planting C0n'lalnelS $93-00 $1302.00 Street rotation planter Howard summer 25"7 Planting Containers $97.00 $3-,~9_0o Street rotation planter Howard Fall rotation 20"14 Planting C0niainelS $93-00 $1302.00 Street planter Howard Fall rotation 26"7 Planting Containers $97-00 $579_()() Street planter ti Howard winter 20"14 Planting Containers $93.00 $130300 Street rotation planter Howard winter 25"7 Planting Containers $97.00 $57900 Street rotation planter Hi||Ar15 spring 30"12 Planting Containers $101.00 $121300 rotation planter HillArts Summer 30"12 Planting Containers $101.00 $1212.00 rotation planter Hill Arts Fall rotation 30”12 Planting Containers $105.00 $1260.00 planter HillArts Winter 30"12 Planting Containers $107-00 $1284.00 rotation planter jlj HillArts Watering and 30"12 wa1er§ng&Ferti|ization $4000 $480.00 15 Revised 10-14 (09-17) Page 76 of 79 A10.Page 406 of 620 Revised 10-14 (094 7) Fertilization planter Watering &Fertilization cent,-at spring _i 30"12 Planting Containers $101.00 $1212.00 Evanston rotation planter -1 Planting Containers Central Summer 30”12 $101.00 $1212.00 Evanston rotation planter Central Fall rotation 30”12 Planting C0iit3iiiei'S $105.00 $1260.00 Evanston planter Planting Containers Central Winter 30"12 $107.00 $1284.00 Evanston rotation planter New Containers - Maplel New plastic 20”12 F’i°dU°i 0"'Y $250.00 $3000.00 Foster planters planter Maplel Spring 20”24 Planting Containers Foster rotation planter $93.00 $2232.00 Map|e/summer 20"24 Planting Containers Foster rotation planter $93.00 J $2232.00 t Maplel Fall rotation 20"24 Planting Containers Foster planter $93.00 $2232.00 |v|ap|e/winter 20”24 Planting Containers Foster rotation planter $93.00 $2232.00 __.l Noyes spring 30"14 Planting Containers rotation planter $101.00 $1414.00 Noyes summer 30”14 Planting Containers rotation planter $101.00 $1414.00 Noyes Fall rotation 30"14 Planting Containers planter $105.00 $1470.00 l- Noyes winter 30"14 Planting Containers rotation planter $107.00 $149890 TOTAL $57,069.00 16 Page 77 of 79 A10.Page 407 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Workforce Development Compliance Coordinator CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - City of Evanston 2020 Great Merchants Grant Program - RFP 20-02 Date: March 9, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the City of Evanston 2020 Great Merchants Grant Program - RFP 20-02. Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2020 Great Merchants Grant Program, RFP 20 - 02, Herrera Landscape Snow Removal’s total base bid is $57,069.00 and they will receive 100% credit for compliance towards the M/W/EBE goal. Page 78 of 79 A10.Page 408 of 620 Herrera Landscape Snow Removal, Inc. located within 60203 zip code is not eligible to receive credit as an EBE (based on the City Ordinance Section -17-1 C). However, Herrera Landscape Snow Removal, Inc. possesses a City business license based on taxes paid into Evanston school districts. Page 2 of 2Page 79 of 79 A10.Page 409 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Shane Cary, Architect/Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs - City Engineer Subject: Resolution 23-R-20, Authorizing the City Manager to enter into Contracts to Design and Reconstruct the Fleetwood -Jourdain Gym Floor Without Utilizing a Public Bidding Process Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 23-R-20, authorizing the City Manager to enter into contracts to design and reconstruct the Fleetwood -Jourdain gym floor without utilizing a public bidding process so that it will be ready by September 2020. The design contract shall not exceed $35,000 and the construction contract shall not exceed $260,000. Funding Source: Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 – 619024), which has an FY 2020 balance of $250,000, and a YTD balance of $250,000. Council Action: For Action Summary: The gym floor at Fleetwood-Jourdain has an issue with swelling and buckling caused by moisture. On 10/14/19, City Council approved a contract with Raths, Raths, & Johnson, a forensic architect, to investigate the source of the water. Their report indicat ed that the moisture damage is most likely due to two sources, including: • A sewer backup in the kitchen floor drain which flooded the kitchen and auditorium, and ultimately spilled over into the gym where the water spread underneath the flooring system. Because of the design of the existing floor, it has been virtually impossible to remove all of this water. A11.Page 410 of 620 • Groundwater that infiltrated up through the stanchions embedded into the floor that are utilized to hold volleyball netting systems. These stanchions sleeves are no longer sealed properly, although they may have been at one time. Other potential sources of water include groundwater infiltrating up through the concrete slab subfloor, inadequate control of relative humidity in the gym, refinishing of t he wood floor while the new building HVAC had not yet been fully commissioned and floor washing procedures. Improvements have been made to bring moisture under control in the building. • The sewer has been thoroughly cleaned and improvements made to redu ce the chance of future backups • Dehumidification has been added to the gym HVAC unit, which is being reprogrammed to better control humidity • A new floor cleaning machine is being used to minimize standing water on the floor • The roof and roof drainage system have been inspected to eliminate roof leaks as potential source of moisture. Because of the number of areas in the floor that have buckled and patched, the floor is uneven and no longer usable for athletic play. Ideally, the floor would be replaced an d back in service by September 1 in order to be usable for fall programming, including play space for City utilizes staff the If normal basketball FAAM and afterschool programs leagues. purchasing procedures, the schedule to have the floor replaced is muc h longer versus using a simplified purchasing process. A comparison of the two schedules is as follows: Phase Schedule (Traditional Procurement) Schedule (Simplified Procurement) Request for Proposal – Architect Services March – May 2020 March 2020 Design June – July April – May Bid Period – Construction Services August – September June Construction October – December July – mid-September New Floor In Service January 1, 2021 September 15, 2020 Simplified procurement procedures for this project will still involve getting quotes from multiple qualified vendors in each phase, so there is competition in pricing. Waiving the procurement rules requires that the City Council adopt a resolution by a 2/3 majority vote. See attached Resolution 23-R-20. Analysis: For architectural services to provide the design of the new flooring system, staff reached out directly to multiple qualified architectural firms that the City has previously worked with. Proposals were received on 2/14/20. A summary of the proposals received is as follows: Firm Address Cost of Proposal McGuire Igleski & 1330 Sherman Avenue $28,272 Page 2 of 14 A11.Page 411 of 620 Firm Address Cost of Proposal Associates Evanston, IL 60202 Woodhouse Tinucci 230 West Superior 6th Floor Chicago, IL 60654 $42,500 CTL Group 5400 Old Orchard Road Skokie, IL 60077 Did Not Submit Stantec 224 South Michigan Avenue, Suite 1400 Chicago, IL 60604 Did Not Submit Wiss Janney Elstner Associates, Inc. 330Pfingston Road Northbrook, IL 60062 Did Not Submit Staff reviewed the two proposals submitted. Both firms that submitted are qualified. McGuire Igleski & Associates (MIA) has substantial experience doing a wide variety of projects for schools, including the Chicago Public Schools. These buildings and projects are very similar to the Fleetwood-Jourdain Community Center. MIA has a long history of doing projects with the City of Evanston, including two projects recently at the Water Treatment Plant. Their work has always been satisfactory. Therefore, staff is recommending awarding to MIA. MIA is an Evanston Business and will comply with the City’s M/W/EBE goals. Next Steps: If Resolution 23-R-20 is adopted, the City Manager will be authorized to execute the agreement with MIA. Staff will work with MIA to complete a gym floor design and get competitive quotes from multiple contractors for the construction. Staff will return with a recommendation for award to City Council for the construction services. Legislative History: October 14, 2019 - City Council approved agreement with Raths, Raths, & Johnson, Inc. for Fleetwood-Jourdain Gym Floor Investigation Attachments: Resolution 23-R-20 Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym Floor Fleetwood Jourdain Gym Floor Proposal - MIA Page 3 of 14 A11.Page 412 of 620 2/20/2020 23-R-20 A RESOLUTION Authorizing the City Manager to enter into Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process WHEREAS, in July 2018, the City of Evanston’s Parks, Recreation, and Community, and Community Services Department reported water damage to the gym floor at Fleetwood-Jourdain Community Center; and WHEREAS, despite City efforts to mitigate the damage, the damage to the gym floor at Fleetwood-Jourdain Community Center continued to worsen and rendered the gym unusable beginning in September 2019; and WHEREAS, the City depends on the gym at Fleetwood Jourdain Community Center to provide a venue for community activities such as basketball, roller skating, volleyball, after school programs, and special events. The gym is also the location for the FAAM basketball league which provides organized basketball league for over one hundred (100) kids each season beginning in late September; and WHEREAS, the City hired a forensic architect who identified numerous issues that caused the water damage to the gym floor, which will require new a new architectural design and reconstruction of the floor to restore the gym floor to a safe and playable condition; and WHEREAS, the cost for architectural plans and construction are expected to each exceed twenty-five thousand dollars ($25,000.00); and Page 4 of 14 A11.Page 413 of 620 23-R-20 - 2 - WHEREAS, Evanston City Code Section 1-17-1 requires the City to advertise all contracts over twenty-five thousand dollars ($25,000.00) through the City’s request for proposal and/or bid process; and WHEREAS, the City needs the gym at the Fleetwood-Jourdain Community Center gym to re-open prior to September 2020 to support City programs, the FAAM basketball league, and restore a revenue from special events; and WHEREAS, the City needs the gym at the Fleetwood-Jourdain Community Center gym to re-open prior to September 2020 to support City programs; and WHEREAS, the City cannot complete request for proposal process for architectural designs and construction of a new gym, award the contracts, and complete the construction of the new gym floor prior to September 2020 ; and WHEREAS, Section 1-17-1 of the Evanston City Code permits City Council to permit the City Manager to enter into contracts over twenty-five thousand dollars ($25,000.00) without advertising for bids with approval of two-thirds (2/3) of all Aldermen. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized to enter into a contract to design a new gym floor at the Fleetwood-Jourdain Community Center without advertising the contract for bids. The contract to design a new gym floor at the Page 5 of 14 A11.Page 414 of 620 23-R-20 - 3 - Fleetwood-Jourdain Community Center shall not exceed thirty-five thousand dollars ($35,000.00). SECTION 3: The City Manager is hereby authorized to enter into a contract to construct a new gym floor at the Fleetwood -Jourdain Community Center without advertising the contract for bids. The contract to construct a new gym floor at the Fleetwood-Jourdain Community Center shall not exceed two hundred sixty thousand dollars ($260,000.00). SECTION 4: The City Manager is hereby authorized to execute payment all required payments for contract permitted in Section 2 and Section 3. SECTION 5: The City Manager is hereby authorized and directed to negotiate any additional conditions that he deems to be in the best interests of the City. SECTION 6: Resolution 23-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Nicholas Cummings, Deputy City Attorney Page 6 of 14 A11.Page 415 of 620 MIA McGuire Igleski & Associates, Inc. A r c h i t e c t u r e , P r e s e r v a t i o n , P l a n n i n g 1330 Sherman Avenue E vanston, IL 60201 847.32 8.5679 www.miarchitects.com February 14, 2020 Shane Cary, AIA City of Evanston Public Works Agency 2100 Ridge Avenue Evanston, IL 60201 RE: Fleetwood-Jourdain Community Center Gym Floor Repair and Replacement Dear Mr. Cary: McGuire Igleski & Associates, Inc. (MIA) is pleased to submit the enclosed proposal for the Gym Floor Repair and Replacement project at the Fleetwood-Jourdain Community Center located at 1655 Foster Street, Evanston. We have attended the on-site preproposal meeting and have reviewed the Request for Proposal and Qualifications dated February 3, 2020. Our team qualifications are tailored to the services requested. As demonstrated by our qualifications, we have extensive expertise to specifically address the repair and replacement scope of this project. MIA is an Evanston based architectural firm offering the full range of professional services . Our skilled staff includes architects and historic preservation specialists, giving us a wide base of knowledge for working with all building types. The firm is a corporation with Mark Igleski, Sarah Haas, Erica Ruggiero, and Amy Gauen as principals and owners. MIA is an LBE/WBE/DBE firm. Our firm is a member of the USGBC with LEED Accredited Professionals on staff. We appreciate previous opportunities to work for the City of Evanston and hope that we can continue to be of service. As president of MIA, I am happy to answer any question you may have and am have the capacity to contract with the City of Evanston. Sincerely, McGuire Igleski & Associates, Inc. Sarah Haas, AIA, President enclosures Page 7 of 14 A11.Page 416 of 620 MIA McGuire Igleski & Associates, I nc. City of Evanston Fleetwood Jourdain Center Gymnasium Floor Repair and Replacement February 14, 2020 Proposal for Architectural Services p. 2 PROJECT UNDERSTANDING Per the City of Evanston’s Request for Proposal for Request for Proposal and Qualifications for the Fleetwood- Jourdain Community Center Gym Floor Repair and Replacement dated February 3, 2020 the project includes the following scope of work as described in the RFP: 1. Remove sleepers and topping slab of concrete. 2. Remove volleyball stanchions. 3. Remove existing bleachers, wall pads. 4. Correct volleyball stanchion penetrations. 5. Install a vapor barrier on top of the structural slab that is continuous through the volleyball stanchions and around the perimeter. 6. Install new gym floor meeting ASTM F2772 Class 5 shock absorption and MFMA PUR performance specifications. (Clutch Court Performance series by Tarkett Sports is an example.) 7. Install new perimeter vented wall base. Install new volleyball stanchions. 8. Install new bleachers to match existing capacity and new wall pads. 9. Paint gym. 10. Install new flooring on both stairs and landings at the two entries MIA understands that this project is intended to replace a gymnasium floor that has been damaged in localized areas due to moisture problems, in addition to nearing an end to its service life. It is our further understanding that the moisture problems have subsequently been investigated and have been addressed, as detailed in the project timeline of events provided in the RFP. Additionally, we understand that HVAC corrections have been designed and are anticipated to be implemented soon, prior to gym floor replacement. Given the history of issues that have recently appeared in the floor (as detailed in the background provided in the RFP), MIA approaches the project with particular sensitivity to the importance of understanding existing conditions and designing appropriate system details as a safeguard against the potential recurrence of moisture issues. Additionally, we will work to develop the project as a complementary piece to the Fleetwood-Jourdain Center’s recent interior renovation and upcoming HVAC upgrades. PROJECT SCOPE OF SERVICES Services will be performed per the Owner’s Project Delivery Phases/deliverables described in the RFP General Consultant Work Description, Items 1-13. SCHEDULE McGuire Igleski & Associates, Inc. and the team are committed to meeting the schedule developed by the City of Evanston as described in the RFP. We have staff available and ready to begin the project and remain committed through completion. Page 8 of 14 A11.Page 417 of 620 MIA McGuire Igleski & Associates, I nc. City of Evanston Fleetwood Jourdain Center Gymnasium Floor Repair and Replacement February 14, 2020 Proposal for Architectural Services p. 3 FEE PROPOSAL Our Basic Services fee shall be a lump sum of $28,272 based on the following fee breakdown. FLEETWOOD-JOURDAIN COMMUNITY CENTER - GYMNASIUM FLOOR REPAIR AND REPLACEMENT Fee Breakdown McGuire Igleski & Associates, Inc. Hours Fee Hours Fee Hours Fee $196 $124 PHASE 1.00 Construction Documents (7 weeks) Phase Subtotal 18 $2,232 112 $13,888 130 $16,120 2.00 Bidding and Permiting (6 weeks) Phase Subtotal 4 $496 30 $3,720 34 $4,216 3.00 Construction Admin/Project Closeout ( 14 weeks) Phase Subtotal 4 $496 60 $7,440 64 $7,936 TOTAL HOURS AND FEE 26 $3,224 202 $25,048 228 $28,272 Subtotals February 14, 2020 Mark Igleski Principal - Contract Admin. and QA/QC Isamu Kimura Project Architect Reimbursable expenses for printing are estimated to be $300. CLARIFICATIONS 1. Our fee proposal is based on architectural services only. 2. Per the RFP we understand that the date for substantial completion for construction work is expected to be August 7, 2020. Per the General Consultant Work Description, items 12 and 13, COE requests services beyond that date for project closeout services and preparation of as-built documents. Our assumption for our fee proposal is that duration of consultant services will be required, on a limited hourly basis, for an additional four (4) weeks beyond substantial completion. 3. This fee proposal assumes that one bid package will be required, if additional bid packages are required and/or if the scope of the project changes, we would expect to adjust our Basic Services fee and expense limit to account for this additional work. 4. Our Basic Services fee and expense limit are based on attending three design phase site visits/meetings, one pre-bid meeting, four site visits during construction. 5. Permit fees, if applicable, will be paid by COE. Page 9 of 14 A11.Page 418 of 620 MIA McGuire Igleski & Associates, Inc. A r c h i t e c t u r e , P r e s e r v a t i o n , P l a n n i n g 1330 Sherman Avenue , Ste. A Evanston, IL 60201 847.328.5679 www.miarchi tects.com ORGANIZATION AND SERVICES McGuire Igleski & Associates, Inc. is an architectural firm offering the full range of professional services with a special expertise in existing building renovation. Our skilled staff includes architects and historic preservation specialists, giving us a wide base of knowledge for working with all building types. The firm is a corporation with Mark Igleski, Sarah Haas, Erica Ruggiero and Amy Gauen as principals and owners. Our office is located in Evanston, Illinois. Relevant Services include: • Evaluation, Analysis, Planning and Design • Existing Conditions Assessments • Building Renovation, Restoration, Rehabilitation and Adaptive Reuse • Compatible Additions to Existing Buildings • Historic Structure Reports, & HABS Documentation • Preservation Consulting & Planning; Historic Surveys & Design Guidelines • ADA Compliant Accessibility Upgrades McGuire Igleski & Associates, Inc. is a member of the USGBC with LEED Accredited Professionals on staff. We integrate the needs of the modern user, providing state of the art design and technology solutions while respecting the building traditions, historic materials and qualities of the built environment which contribute to the character of the building or site. Projects include: • Façade inspections, assessments and restoration including Center on Halsted, Krause Music Store, Legacy at Millennium Park (3 right). • Restoration and Adaptive Reuse of Hotel Florence Stat e Historic Site; Humboldt Park Stable for Puerto Rican Arts and Culture Center and Loder Hall for Garrett-Evangelical Seminary. • Preservation consulting for projects for private and public clients including State of Illinois, Cook County, Chicago Park District, Village of Brookfield, Roosevelt University and CTA including ornamental plaster, roofing, terra cotta, masonry, concrete, windows, timber and tile. • Renovation projects for educational clients, including restoration, repair, preservation planning, ADA and life safety upgrades , adaptive use and additions. Clients include Chicago Public Schools, Roosevelt University, Northwestern University, Columbia College Chicago, University of Illinois Chicago and Urbana-Champaign and the University of Chicago. • Historic Building Conditions Assessments and Preservation Planning for museum and educational facilities including Field Museum, Shedd Aquarium, Columbia College Chicago, Northwestern University, The Fortnightly of Chicago and Robert R. McCormick Museum. Photos t to b: Leslie Schwartz (1), Steve Hall (2), Tom Rossiter (3) and M IA (4). Page 10 of 14 A11.Page 419 of 620 MIA McGuire Igleski & Associates, Inc. PROJECT PROFILE Project Name Rachel Carson Elementary School Location Chicago, IL Firm’s Contribution Architect of Record for building rehabilitation and improvements, including elevator addition and interior upgrades. Completion Date 2014 Projects Cost $5.8 m. Client/Contact Lynne Sorkin AIA, LEED AP Director Capital Planning & Design Chicago Public Schools 42 West Madison Street Chicago, Illinois 60602 773.553.3133 Renovation of historic c.1917 school and c.1999 annex building. Exterior scope of work included new 3-story elevator addition with new windows, building entrance stair and doors; new accessible ramp and building envelope upgrades (including roof replacement) and site upgrades. Interior scope of work included new interior ramp, limited rehabilitation of classrooms and computer lab, and new gym floor. Designed by A.F. Hussander in 1916 as Gage Park High School for the Board of Education a three story building approximately 70,000 square feet in size. A two story also annex was designed by MGEF and built in 1999, also approx. 70,000 square feet. Entrance to new elevator addition Progress view Construction Drawings Page 11 of 14 A11.Page 420 of 620 MIA McGuire Igleski & A ssociates, Inc. PROJECT PROFILE Project Name Chicago Park District Hamilton Park Fieldhouse Rehabilitation Location Chicago, Illinois Firm’s Contribution A/E for interior renovations and repairs, exterior improvements and ADA upgrades Duration of Work 2017-Present Construction In-progress Client/Contact Chicago Park District 541 N. Fairbanks Ct. Chicago, IL 60611 Khatija Hashmy, AIA Architect, Planning & Construction (312) 742-4711 khatija.hashmy@chicagopark district.com McGuire Igleski & Associates, Inc. was selected as architect for the Hamilton Park Fieldhouse Rehabilitation. Currently under construction, sensitively installed modern improvements to the historic building include ADA upgrades to the main entrance; restoration of the annex building entrance; auditorium floor replacement and stage restoration; structural repairs to the historic second floor staircases; lighting upgrades; kitchen upgrades and reactivation of two historic skylights. The South Park Commission created Hamilton Park in 1904 as part of a revolutionary system of neighborhood parks providing relief to Chicago's congested tenement districts. The park was designed by landscape architects the Olmsted Brothers and architects Daniel H. Burnham and Company. Named after national political figure Alexander Hamilton, the theme of national political history is conveyed in the fieldhouse murals, by noted Chicago artist, John Warner Norton. The park was added to the National Register of Historic Places in 1995. Main Entrance Before Annex Entrance Before Auditorium Before Page 12 of 14 A11.Page 421 of 620 MIA McGuire Igleski & Ass ociates, Inc. A r c h i t e c t u r e , P r e s e r v a t i o n , P l a n n i n g 1330 S her man Avenue Evanston, IL 60201 847.328.5679 www.miarchitects.com MARK IGLESKI, A.I.A. Senior Principal Mark is the principal in charge of projects and office production, with more than 2 5 years of experience in providing a full range of architectural and historic preservation services. He has extensive experience in fa çade evaluations, conditions analysis and building rehabilitation, and supervises a broad range of projects to completion, from historically accurate restorations to appropriate repair and rehabilitation. Education Master of Architecture History and Preservation, 1987 University of Illinois Urbana-Champaign Bachelor of Science Architectural Studies, 1985 University of Illinois Urbana-Champaign Professional Licensing Registered Architect: Illinois 1990 Professional Affiliations American Institute of Architects Chicago Chapter National Trust for Historic Preservation Association for Preservation Technology Professional Activities Chairman, Board of Directors, Evanston ReBuilding Warehouse – 2012-ongoing Village of Glenview – Plan Commission, 2009-2019 Village of Glenview – Glen Redevelopment Commission, 1999 - 2004 Village of Glenview – Appearance Commission, 1996-2008 Village of Glenview – Naval Air Station Design Guidelines Committee, 1998 Teaching The School of the Art Institute of Chicago, Master of Science in Historic Preservation Program; Instructor: 2001-2006. Guest Lecturer: University of Illinois, Urbana Champaign, Graduate Program in Preservation, 1990, 1992, 2000 SELECTED PROJECTS ▪ Chicago Public School Renovations – Capital Improvement Program, Chicago, IL. 2006-ongoing. Exterior rehabilitation of elementary and high school buildings, consisting of more than 24 separate projects ranging from $2 million to $15 million in construction. Work includes masonry and terra cotta restoration; roof and window replacement; and interior renovations, installation of new elevators, toilet room and general building accessibility upgrades. Representative projects include: o Lindblom Math & Science Academy, Chicago Landmark - $9 Million exterior restoration; 2017. o Von Steuben High School - $15 million exterior restoration, including window replacement and terra cotta restoration; 2008. ▪ Scott Hall/Cahn Auditorium – Masonry and Window Restoration, Northwestern University, Evanston, IL. Condition assessment, design and construction phase services for exterior masonry repairs, roofing repairs and steel window restoration of this 1940 building designed by James Gamble Rogers. ▪ Hotel Strand – Chicago, IL. 2016. Consulting services for rehabilitation of historic hotel, adapted for housing. Services included consulting for appropriate treatment of historic features and materials, and construction documents for exterior restoration. MIA also prepared documents for the successful nomination for listing in the National Register of Historic Places, tax credit application documents and coordinated between the Illinois SHPO and the project architect to ensure that required standards were met for tax credit certification. ▪ Lathrop Homes, Chicago, IL. 2015-2018. Phase I of a multi- year, multi-phase revitalization: including the exterior envelope rehabilitation of 16 buildings. Project utilizing historic tax credits, and reviewed by Illinois Historic Preservation Agency and the National Park Service. ▪ Marshall Field Apartments, Chicago, IL. Renovation of 10- building complex; responsible for exterior masonry restoration and window replacement. Project used historic tax credits, and was reviewed the Illinois SHPO and the National Park Service. Page 13 of 14 A11.Page 422 of 620 MIA McGuire Igleski & Associates, Inc . A r c h i t e c t u r e , P r e s e r v a t i o n , P l a n n i n g 1330 Sherman Avenue Evanston, IL 60201 847.328.5679 www.miarchitects.com ISAMU KIMURA, AIA, NCARB, LEED AP BD+C Isamu is an architect experienced with projects involving building envelope restoration and additions, interior remodeling and rehabilitation, historic detailing, life safety and accessibility upgrades; from design through construction phases. Prior to joining McGuire Igleski & Associates, he was a designer involved with large scale projects at Skidmore, Owings and Merrill. As a LEED Accredited Professional, Isamu incorporates environmentally sustainable concepts in the rehabilitation of existing buildings. Education Master of Architecture University of Illinois at Chicago Chicago, Illinois Bachelor of Fine Arts in Painting University of Washington Seattle, WA Professional Licensing & Accreditation Registered Architect: Illinois NCARB Certificate LEED Accredited Professional Professional Affiliations American Institute of Architects Chicago Chapter U.S. Green Building Council SELECTED PROJECTS ▪ Water Filter Pant Study, City of Evanston, IL. Consultant to Carollo Engineers for architectural assessment of exterior envelope conditions of the Head House and West Filter Building concurrent with engineering options study. ▪ Chicago Public School Renovations – Capital Improvement Program, Chicago, IL. 2009-ongoing. Rehabilitation and restoration of multiple elementary and high school buildings. Recent projects include renovations at Haley Academy, Lindblom High School and Carson Elementary for envelope restoration; interior renovations, elevator additions, accessibility upgrades. ▪ University of Chicago 5730 South Woodlawn Avenue Renovation and Addition, Chicago, IL. Architect for gut renovation of, and addition to, c.1896 4-story building originally constructed as an apartment residence. Work includes interior reconfiguration of interior spaces to accommodate relocated Social Sciences staff; limited building envelope restoration; reinstallation of historic mosaic floor; new 4-story brick and metal panel clad addition. Completed 2016. ▪ University of Illinois Spurlock Museum Humidity Control Feasibility Study, Urbana, IL. Consulting Architect to Grumman Butkus Associates Engineers. Studied existing conditions and options for building envelope improvements in conjunction with HVAC upgrades. Prepared report for UIUC and the museum staff with recommendations for improvements to the artifact display and storage environments of the museum. ▪ Water Utility Roof and Door Replacement, City of Evanston, IL. Replacement of historic aluminum entrance doors at c.1947 Filter Building Addition; low-slope built-up coal tar roof replacement above c.1963 Workshop. Work includes specification and design of new roofing system, preparation of construction documents, bidding & construction phase services. ▪ Loder Hall Rehabilitation, Garrett-Evangelical Theological Seminary, Evanston, IL. Developed and produced construction documents including exterior enclosure, roof and site details for LEED NC Gold rehabilitation of existing 1960’s era four story dormitory. Completed 2010. Page 14 of 14 A11.Page 423 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Kumar Jensen, Chief Sustainability & Resilience Officer CC: David Stoneback, Public Works Agency Director; Sean Ciolek, Division Manager of Facilities & Fleet Management Subject: Resolution 24-R-20, Authorizing the City Manager to Execute a Six- Month Extension to the City’s Electric Service Agreement with Dynegy Energy Services Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 24-R-20, authorizing the City Manager to execute a six-month extension to the City’s Electric Service Agreement with Dynegy Energy Services. The extension is for the City's Electricity Supply Agreement (RFP 16-44) with Dynegy Energy Services (1500 Eastport Plaza Drive Collinsville, IL 62234). The 6 -month extension will extend the contract from June 2020 to December 2020. Funding Source: Funding is provided by individual departments through various annual budgets. Council Action: For Action Summary: In January 2020, staff requested quotes for a six-month extension to the existing alternative electric supply agreement that provides electricity to 22 of the City's electric accounts. These accounts use two-thirds of the City's electric consumption load. Staff requested indicative pricing for a 6-,12-,24- and 36-month extension with the intention of pursuing a 6-month extension. A short-term contract extension with Dynegy Energy Services, the City's current supplier, is beneficial for three primary reasons: 1. Effective on the June 2020 meter read date all accounts served under the agreement will be switched to the rate provided by Dynegy on March 9, 2020 and will represent a significant reduction from the current rate of $0.05637 per kWh. A12.Page 424 of 620 2. The extension agreement will also add the new Robert Crown Center to the existing rate (through June 2020) of $0.05637 per kWh which is substantially lower than the current ComEd Price-to-Compare of $0.07175 per kWh. 3. The extension will add 45 of the City's existing elect ric accounts that are currently paying ComEd's Price-to-Compare rate to this alternative supply agreement both reducing their electric rate and switching them to 100% renewable energy (see attachment for list of facilities served by the original agreement and extension). The short-term extension will allow the City to delay issuing an RFP for a new supplier until late summer 2020 when electric supply rates tend to be the lowest. This additional time will also allow the City to more deeply explore longer term direct investments in renewable energy both in and outside of Evanston. No electric supply rate is included in this memo because electric supply prices are only guaranteed for 24 hours. Dynegy Energy Services will provide an updated extension agreement on Monday March 9, 2020 prior to 12:00pm Central Time with the proposed electric supply rate included. Analysis: The City requested the below extension bids from Dynegy Energy Services, all bid options were for the terms of 6-,12-,24-,36-months respectively: 1. Current accounts (22 accounts) 2. Current accounts plus unclassified accounts (37 accounts) 3. Current accounts plus default accounts (54 accounts) 4. Current accounts plus default and classified accounts (67 accounts) 5. Current accounts plus franchise (39 accounts) 6. All eligible accounts (87 accounts) A staff committee comprised of Sean Ciolek, Fleet and Facilities Division Manager, Dave Stoneback, Director of Public Works Agency and Kumar Jensen, Chief Sustainability and Resilience Officer evaluated the extension proposal. Extension options 5 and 6 wer e disregarded because franchise accounts are current ineligible for the service due to the City's electric franchise agreement with ComEd. Staff selected option 4, Current accounts plus default and classified accounts, because the indicative pricing rate was second lowest among the bids but provided for the highest number of accounts to be converted to 100% renewable energy. Staff estimate that based on the indicative prices included in the proposal this service will save the City anywhere from $100,000.00 - $150,000.00 on electric costs in comparison to what was budgeted for FY 2020 for electric service across all departments. Background: On June 21, 2016, staff received indicative pricing from three Alternate Retail Electric Suppliers (ARES). Based on the proposals received, staff determined that all three would be willing to execute the City’s proposed Electric Supply Agreement and were qualified to provide actionable pricing. On July 25, 2016 all three firms submitted actionable pricing f or 12, 24 and 36 month terms supplying 100% renewable energy. The low bid firm was Dynegy Page 2 of 32 A12.Page 425 of 620 Energy Services and the City Council voted to authorize signing a 36-month agreement with Dynegy effective through June 2020 (see attachment). Legislative History: On July 25, 2016 City Council approved the attached City Electricity Supply Agreement with Dynegy Energy Services. Attachments: Resolution 24-R-20 Extension of Electric Service Agreement with Dynegy Energy Services City of Evanston Electric Supply Agreement Renewal Amendment Add-Drop Account Amendment for City of Evanston City Electricty Supply Agreement RFP 16-44 Page 3 of 32 A12.Page 426 of 620 2/21/2020 24-R-20 A RESOLUTION Authorizing the City Manager to Execute a Six-Month Extension to the City’s Electric Service Agreement with Dynegy Energy Services NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Extension to the City’s Electric Service Agreement (the “Agreement”) by and between the City and Dynegy Energy Services, Inc. for a six-month term. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. The City Manager is also authorized to negotiate a renewal of the City’s Electric Service Agreement to be presented to the City Council for review and approval at a later date. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. The Agreement will be in a form acceptable to the Corporation Counsel. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Deputy Corporation Page 4 of 32 A12.Page 427 of 620 24-R-20 - 2 - Adopted: __________________, 2020 Counsel Page 5 of 32 A12.Page 428 of 620 24-R-20 - 3 - EXHIBIT 1 Electric Service Extension Agreement Page 6 of 32 A12.Page 429 of 620 City of Evanston ESA Renewal Amendment tww 02.28.2020.docx 1500 Eastport Plaza Drive Collinsville, IL 62234 February 28, 2020 City of Evanston Attn: Erika Storlie 2100 Ridge Avenue, Room 4500 Evanston, IL 60201 Re: Electricity Supply Agreement dated July 26, 2016 (the “Agreement’) between City of Evanston and Dynegy Energy Services, LLC Dear Ms Storlie: As requested by the City of Evanston, this First Amendment Letter is to change the current Agreement rate for the term specified below and amend the Customer Accounts List. The rate change is effective starting June 2020 and continuing for 6 (six) months, ending in December 2020. The Customer Account List, Table 1, shall be amended to include the account list attached to this letter. The new term and rate are specified below: Price Delivery Term: 6 months $X.XX/kwh* June 2020 meter read date through December 2020 meter read date Except as specifically amended hereby, the Agreement shall continue in full force and effect according to its original terms. Sincerely, Christopher Sill DYNEGY ENERGY SERVICES, LLC CITY OF EVANSTON By: By: Name: Name: Title: Title: DES Agreement # C-00027982 Page 7 of 32 A12.Page 430 of 620 City of Evanston ESA Renewal Amendment tww 02.28.2020.docx Utility: ComEd Account # Bill Group Service Location 1 0095704000 3 ROBERT CROWN CENTER, EVANSTON, IL 60202-1603 2 0153145101 2 IRRIGATION PUMP, EVANSTON, IL 60202 3 0228049072 1 WATER TREATMENT FACILITY, EVANSTON, IL 60201-2452 4 0300108043 2 1745 ASHLAND AVE P.S., EVANSTON, IL 60201 5 0429095018 3 TWIGGS PARK, EVANSTON, IL 60201-3062 6 0552103018 4 Other 2100 Ridge , 7 0675016252 3 1823 Church St , 8 0729103048 1 SPECIAL EVENTS, EVANSTON, IL 60201 9 0745074015 1 1701 N Sheridan , 10 0768004048 2 0 Ridge Ave @ Church , 11 1103382002 3 1010 SHERMAN AV, EVANSTON, IL 60202 12 1203161032 3 2525 Church Street , 13 1353792007 2 525 SHERIDAN SQ, EVANSTON, IL 60202 14 1528044010 1 1236 Chicago Ave - Parking Garage , 15 1529166097 1 16 1539069176 3 1600 Foster Park Lighting , 17 1598325002 1 18 1603051020 2 300 Dodge Avenue , 19 1606005039 2 WATER SOUTH STANDPIPE, EVANSTON, IL 60201 20 1775326005 3 NS CRAIN ST 1E OAK AV 1711 EVANSTON, IL 60202 , 21 1943005008 3 1100 LAKE ST, EVANSTON, IL 60201 22 1946323003 3 23 2027430004 3 MASON PARK, EVANSTON, IL 60201 24 2186257001 1 CHANDLER-NEWBERGER CENTER, EVANSTON, IL 60201 25 2186261005 1 PETER JANS OR CHANDLER PARK, EVANSTON, IL 60201 26 2186464006 1 2603 SHERIDAN RD CH, EVANSTON, IL 60201 27 2186466000 1 2603 Sheridan Road , 28 2186469001 1 ES SHERIDAN RD, EVANSTON, IL 60201 29 2186470004 1 ES SHERIDAN RD 1N CENTRAL EVANSTON, IL 60201 , Page 8 of 32 A12.Page 431 of 620 City of Evanston ESA Renewal Amendment tww 02.28.2020.docx 30 2186825009 1 31 2354366002 1 1100 LINCOLN, EVANSTON, IL 60201 32 2354367009 1 LEAHY PARK, EVANSTON, IL 60201 33 2354666007 1 2100 WESLEY AVE 1711, EVANSTON, IL 60201 34 2447621009 3 FOSTER FIELD AT FLEETWOOD, EVANSTON, IL 60201 35 2522497009 1 CHURCH STREET SELF PARK, EVANSTON, IL 60201-4596 36 2522625012 1 1811 Sheridan Road (3) , 37 2531646001 3 1427 FLORENCE AVE, EVANSTON, IL 60201 38 2618677000 4 NS HARRISON ST 1E COWPER EVANSTON, IL 60201 , 39 2625093032 2 PARK, EVANSTON, IL 60202 40 2867267009 3 ECOLOGY CENTER, EVANSTON, IL 60201 41 2867633003 2 2001 CENTRAL AV, EVANSTON, IL 60201 42 2867684000 2 SS CENTRAL ST, EVANSTON, IL 60201 43 2971036149 3 1741 HOVLAND CT,, EVANSTON, IL 60201 44 3026089004 1 ES ORRINGTON 1S CHURCH EVANSTON, IL 60201 , 45 3026090007 1 FESTIVAL LIGHTING, EVANSTON, IL 60201 46 3026096009 1 ES SHERMAN, EVANSTON, IL 60201 47 3026495002 1 ES CHICAGO AV 1N GROVE ST EVANSTON, IL 60201 , 48 3026496009 1 CENTENNIAL PARK, EVANSTON, IL 60201 49 3026807002 1 NS GREENWOOD ST, EVANSTON, IL 60201 50 3110672031 1 SHERMAN STREET GARAGE, EVANSTON, IL 60201-2452 51 3110784009 1 WS SHERMAN, EVANSTON, IL 60201 52 3194427009 1 1505 Sherman Ave , 53 3201436001 2 720 WASHINGTON ST, EVANSTON, IL 60202 54 3278306007 1 BURNHAM SHORES, EVANSTON, IL 60201 55 3278307004 1 1111 LAKESHORE BL, EVANSTON, IL 60202 56 3446794004 1 SS KEENEY ST 1E FOREST AV EVANSTON, IL 60202 , 57 3477160029 1 FIREMANS PARK, EVANSTON, IL 60201 58 4511048001 5 WATER NORTH STANDPIPE, EVANSTON, IL 60201 59 4743148016 3 HARBERT PARK, EVANSTON, IL 60201 60 4758041015 2 LEVY CENTER, EVANSTON, IL 60201 61 5232073045 1 1817 Foster St , Page 9 of 32 A12.Page 432 of 620 City of Evanston ESA Renewal Amendment tww 02.28.2020.docx 62 6327066013 1 MAPLE SELF PARK, EVANSTON, IL 60201 63 6678080036 3 Foster Street & Hartrey Avenue , 64 8067056104 3 1712 Payne - Police Camera , 65 8340132076 1 600 HINMAN AVE, PARK, EVANSTON, IL 60202 66 8344168161 1 700A Davis St , 67 8403100021 1 0 Ridge Ave @ Dempster , Page 10 of 32 A12.Page 433 of 620 Add Drop Account Amendment Version: 03.14.2019 CMT-00018 Add Drop Account Amendment February 25, 2020 TO: City of Evanston FROM: DYNEGY ENERGY SERVICES, LLC Email: kjensen@cityofevanston.org Email: ContractLegal12@vistraenergy.com ELECTRIC SERVICE AGREEMENT AMENDMENT LETTER This Amendment Letter amends the Electric Service Agreement entered on February 25, 2020 (“Issue Date”) by and between DYNEGY ENERGY SERVICES, LLC (“Supplier”) and City of Evanston (“Customer”). Supplier and Customer may be referred to collectively as “Parties” or individually as a “Party”. Terms used but not defined herein shall have the meanings ascribed to them in Exhibit A. WITNESSETH THAT: WHEREAS, the Parties have entered into an Electric Service Agreement dated July 26, 2016 (“Original Agreement”) under which Customer purchases Retail Power from Company for each Account listed in Electric Service Agreement; and WHEREAS, the Parties desire to amend the following in Original Agreement: The Original Agreement is hereby amended by adding or removing the accounts specified below to or from the Table 2, as applicable, the Original Agreement effective the next regularly scheduled meter read or stated in table below. Adding or Removing Account(s) Utility: ComEd Quote #: Q-00887488 Account #Bill Group Service Location Effective Date 5892081083 3 ROBERT CROWN CENTER, EVANSTON, IL 60202-1603 Please confirm that the terms stated herein accurately reflect the agreement reached on February 25, 2020 between Customer and Supplier by returning an executed copy of this Amendment Letter to the above Email or by facsimile to sales reprensentative. DYNEGY ENERGY SERVICES, LLC BY: NAME: TITLE: DATE: City of Evanston BY: NAME: TITLE: DATE: ESA Number: C-00027982 Page 11 of 32 A12.Page 434 of 620 ELECTRICITY SUPPLY AGREEMENT This Electricity Supply Agreement (“Agreement”)is entered into by and between The City of Evanston Illinois,an Illinois municipal corporation,with of?ces located at 2100 Ridge Avenue,Evanston,Illinois 60.’ZOl(“Customer”),and Dynegy Energy Services (“Supplier"),a LLC with offices located at 1500 Eastport Plaza Drive Collinsville,IL.Customer and Supplier hereby agree as follows: A.DEFINITIONS. “Account Number”means the number assigned to each of the Accounts by ComEd. “Accounts"means those ComEd account(s)set out in Attachment A to this Agreement “Affected Party”means a party whose performance hereunder is prevented by an event of Force Majeure. “Aftiliate"of a Party means any person or entity controlled by,that controls,or that is under common control with,such Party.The term “control"(including the temis “controlling",“controlled by”and “under common control with”)means the possession, directly or indirectly,of the power to direct orcause the direction of the management policies of a Party,whether through the ownership of voting securities,by contract,or otherwise. “Ancillary Service Charges”means for any billing period the applicable charges for ancillary services associated with the electricity delivered to Customer hereunderas set forth in,or incurred by Supplier under,the applicable tariffs and operating services agreements with PJ M and/or ComEd. “ComEd”means the Commonwealth Edison Company which is the local electricity distributioncompany that owns the electricdistributionsystem required for the delivery ofelectricity to the Account(s). “ComEd Charges"mean charges for delivery services and other ComEd costs, charges,and fees associated with Customer’suse of ComEd’s distribution system which charges may include,without limitation,meter rental and installation charges, distributionfacilities charges,a customer charge,instrument funding charges,franchise 1ll’agc Page 12 of 32 A12.Page 435 of 620 fees,lighting charges,public programs,and decommissioning charges.ComEd Charges are a pass-through and may therefore change during the term of this Agreement. “Delivery Point”means existing and future points of interconnectionbetween the PJM-controlledgrid and ComEd's transmission system or distributionsystem. “End Date"means the applicable billing cycle date of ComEd’s monthly billing cycle for the month and year which occurs thirty-six §36)months after the Start Date. “Force Majeure”means an event that prevents a Party from performing its obligations hereunder,that is not within the reasonable controlof the Party affected by such event (“Affected Party”),and that by the exercise of due diligence,the Affected Party is unable to overcome in a commercially reasonable manner.Force Majeure includes,but is not limited to,acts of God;?re;war;terrorism;flood;earthquake;civil disturbance;sabotage;facility failure;curtailment,disruption or interruption of distribution,transmission,or supply;declaration of emergency by Comlid or PJM; regulatory,administrative,or legislative action,or action or restraint by court order or governmental authority.Force Majeure does not include changes in the market for electricity that increase the cost to Supplier of obtaining the electricity necessary to perfonn Supplier’s obligations hereunder or that allow Customer to obtain electric service at a cost lower than the cost to obtain such service from Supplier pursuant to this Agreement. “I-ioldoverRate”shall mean that rate set out in Attachment B hereto,which is payable hereunder by Customer for any electricity supplied to Customer by Supplier pursuant to this Agreement after expiration of the term of this Agreement. “Holdover Term"means that period of time after expiration of the tenn of this Agreement during which Supplier continues to supply electricity to Customer hereunder. “Law"means with respect to the subject matter of this Agreement,any applicable federal or Illinois law,rule,regulation,ordinance,statute,judicial decision, administrative order,ISO business practices or protocol,or ISO tariff,rule of any commissionor agency having jurisdiction. “Party”means CustomerorSupplier,as applicable. “Parties”means Customer and Supplier. “PJM”means the WM Interconnection,LLC or other entity approved by the 2ll’ai_tc Page 13 of 32 A12.Page 436 of 620 Federal Energy Regulatory Commission or a successor regulatory body that provides transmissionservice within ComEd‘s service territory. “Notice Period”shall have the meaning set forth in this Agreement. “Payment Date"shall have the meaning set forth in this Agreement. “Renewable Portfolio Standards Costs”means the costs associated with meeting renewableportfolio standards (“RPS”)costs at the levels requiredby currently applicable Law.if Renewable Portfolio Standards Costs are not included in the contract price,such costs for a particular month will be the product (i)the Monthly RPS Price;and (ii)an Account’s monthly kWH usage.The Monthly RPS Price is the price of renewable portfolio standards compliance for the Account,for a particularmonth,fixed by Supplier by reference to the renewable portfolio standards forward price curve for the state where the Account is located. “Start Date“means the first meter read that occurs on or after June,2017 for which ComEd con?rms enrollment. “Supplier Fixed Price"means the price for each kilowatt hour of electricity purchased pursuant to this Agreement.The Supplier Fixed Price includes any and all energy costs,Ancillary Service Charges and other ISO costs,Line Loss costs, transmission costs,Supplier’s credit costs,margin,Renewable Portfolio StandardsCosts; these costs shall not be a pass through to Customer and are not separate variable costs. “Taxes”means any tax levied against Supplier by any governmental entity, exclusive of Supplier’s income tax or taxes levied on Supplier’s real or personalproperty. “Tradable Renewable Energy Certi?cates”means certi?cates evidencing the purchase of the renewable attributes associated with the generation of renewable electric energythat meet or exceed the requirements of the Greenl-I Renewable Energy CertificationProgram administeredby the Center for Resource Solutions. “TRC Charges"means of the number of kilowatt-hours equal to l0O percent of the total number of kilowatt-hour that Customer purchases from Supplier hereunder during the applicable billing period,multiplied by Supplier’s price for Tradable RenewableEnergy Certificates,which price is set out in AttachmentB. 3ll’auc Page 14 of 32 A12.Page 437 of 620 B.ELECTRICITY SUPPLY. 1.Full Reguirements Purchase.During the term of this Agreement, Supplier will supply and Customer will purchase Customer's full requirements for electricity for the Accounts listed in Attachment A,at the Supplier Fixed Price set out in Attachment B,plus applicable Comlid Charges,which will be passed through to Customer without margin or mark-up. 2.Traclable Renewable Energv Certi?cates.Supplier also will purchase on Customer’s behalf Tradable Renewable Certi?cates,in a quantity equal to I00 percent (100%)of the electric energy supplied to Customer under this Agreement each month during the term of this Agreement at the price for Tradable Renewable Energy Certi?cates set out in Attachment B . 3.Delivegy of Electricig.Supplier shall deliver electricity to Customer at the Delivery Point,and upon delivery,risk of loss and title shall transfer to Customer. 4.Variance in Customer’s Consumption of Electrici_t_v__.Customer shall use reasonable efforts to notify Supplier of any expected material change in the volume or pattern ofCustomer’s consumption of electricity at least thirty (30)days in advance of any such materialchange.Customer acknowledges that the Supplier Fixed Rate has been established based on each Account"s l2-month historical usage as of the date of this Agreement (as determined by ComEd)and the current capacity and transmission Peak Load Contributions adjusted by CornEd utilizing the applicable PJM methodology as of the date of this Agreement (each Account’s “Baseline").If Supplier determines that there has been a materialand sustained change ?om an Account’s Baseline over 15%usage for reasons other than Force Majeure which results in an increased cost or decreased revenue to Supplier (“Cost”),Supplier may request that Customer and Supplier meet and agree on an adjustment to the Supplier Fixed Price to reflect such Cost;provided however,if Customer and Supplier cannot mutually agree,then Supplier may pass-through the Cost, without markup. C.REQUIREDINFORMATION AND AUTHORIZATIONS.Customer shall designate Supplier to ComEd as an authorized recipient of Customer’s current and historical energy billing and usage data.Customer hereby authorizes Supplier to take 4|Pngc Page 15 of 32 A12.Page 438 of 620 such actions it deems necessary to enroll the Account(s)with ComEd as Accounts to be served by Supplier and otherwise to meet its obligations under this Agreement.Customer shall take any actions and execute any documents as Supplier shall reasonably request in this regard.Customer shall also provide to Supplier the following information: Customer’s ComEclaccount numbers and meter numbers,meter read data,rate class, electric usage,Customer’s formal legal name,addresses,telephone number,facsimile number,and other information reasonably requested by Supplier from time to time, including without limitation,facility descriptions,operation information,and other informationconcerning the Accounts.Customer shall promptly notify Supplier in writing of any changes in any information provided concerning the Accounts,including without limitation (i)any change to the name associated with any of the Accounts;and (ii)any change in the Account Number associatedwith any of the Accounts. D.PRICE,BILLING AND PAYMENT. 1.Price.Customer shall pay Supplier for each kilowatt—hourof electric energy delivered to Customer,at the Supplier Fixed Price.Buyer shall also pay Supplier any additionalamounts shown on each invoice for ComEd Charges. 2.Billing and ‘Payment.Supplier shall,on a monthly basis,provide Customer with a single consolidated bill for all services provided under this Agreement to all of the Accounts for the immediately preceding billing period during the term of this Agreement and during any I-loldover Term.Supplier will issue an invoice to Customer no later than ten (l0)business days after the close of each monthly billing period. Customer shall make payments to the address speci?ed in AttachmentB or to such other address for payment speci?ed in a notice to Customer from Supplier from time to time during the Tenn of this Agreement.Payment shall be made,and any late payments shall bear interest,pursuant to the provisions of the Illinois Local Government Prompt Payment Act [50 ILCS 505/l er.scq.].Supplier reserves the right to adjust its billing cycle from time to time,but no more frequently than once in any twelve-month period. Customer acknowledges that Supplier’s ability to calculate the amount due from Customer is dependenton Supplier’s receipt of certain informationfrom ComEd or PJM. If Supplier does not receive such information in time to prepare Customer’s invoice, 5ll’agc Page 16 of 32 A12.Page 439 of 620 Supplier shall have the right to invoice Customer based on estimated meter readings or other estimated information. 3.Billing Disputes.Customer will be deemed to have waived any billing disputes unless presented to Supplier in writing within twenty-four (24)months of the date on which Customer receives Supplier‘s invoice.All other claims Customer may have related in any way to this Agreement or the products and services provided hereunder will be deemed waived if Customer fails to notify Supplier of such claims within twenty-four (24)months a?er termination or expiration of this Agreement. Supplier may adjust invoices for up to 24 months after the date such invoice was rendered. 4.ComEd Charge .To the extent that charges included on an invoice are for amounts payable to ComEd,Customer shall make such payments pursuant to the provisions of the Illinois Local Government Prompt Payment Act [50lLCS505fl et seq.]. Customer shall have full responsibility for payment of any existing amounts owed to ComEd for service provided before the Start Date.To the extent that Customer fails to timely remit payment to Supplier,Supplier shall have the right to delay Supplier’s payments that are due and owing to ComEd until Supplier receives payment ?om Customer.Customer acknowledges that its failure to timely remit payment to Supplier of amounts due and owing to ComEd may result in ComEd requesting that Customer providea deposit andior ComEd’s suspension of service to Customer.if Supplier fails to remit timely payment of amounts due and owing to ComEd,other than due to Customer‘s failure to timely remit payment to Seller,then Supplier will indemnify and hold Customer harmless from all costs and losses associated with such failure. E.TERM.The term of this Agreement will commence upon execution of the Agreement by both Parties and,unless terminated earlier as otherwise provided in this Agreement,will continue therea?er for thirty-six (36)months from the Start Date on which Supplier begins service to the last of the Accounts or,if Supplier continues to supply electricity to Customer during a Holdover Tenn,until terminated by either Party upon thirty (30)days written notice to the other.With respect to each of the Accounts, the term of this Agreement shall commence on the “Start Date(s)”and end on the “End 6ll’ug.c Page 17 of 32 A12.Page 440 of 620 Date(s)",unless extended by the mutual written agreement of the Parties or as otherwise provided in this Agreement.Supplier will use commercially reasonable efforts to begin service to the Accounts on the Start Date(s),but if Supplier is unable to enroll one or more of the Accounts by such date as a result of circumstances beyond Supp1ier’scontrol (including Customer’s failure to notify ComEd that it has selected Supplier as its supplier or any acts or omissions of ComEd),the Start Date(s)will occur on the next regularly scheduled ComEd meter read date in the month and year following successful enrollment of such Account(s).In such event,Supplier,in its discretion,will have the right,but not the obligation,upon written notice to Customer to extend the End Date to reflect the delay in the start ot‘Supplier’ssupplyingelectricity to Customer. Any notice period in this Agreement to the contrary notwithstanding,if Customer terminates the Agreement in accordance with its terms,such termination shall become effective at the later of the applicable termination date or the next regularly scheduled meter read cycle date at which Supplier is able to return Customer to being served by CornEd or any alternative supplier elected by Customer.Nothing in this Agreement shall be deemed to require or otherwise obligate Supplier to offer to extend the term of this Agreement. F.CREDITWORTHWESS.From time to time each Party will provide the other Party with reasonable information as requested to complete a credit review.If at any time a Party experiences any material adverse change in its ?nancial condition which,in the reasonable opinion of the other Party,will materially adversely affect the ?rst Party's ability to perform its obligations under this Agreement,or if Customer has made two (2) or more late payments,the other Party will have the right to require that the Party experiencing the material adverse change in its ?nancial condition,or Customer if Customer has made two (2)or more late payments,post security or make other credit arrangements satisfactory to the Party in its reasonable discretion (which may include without limitation,making a cash deposit,posting a letter of credit at a ?nancially sound bank or other ?nancial institution guaranty,or prepaying Supplier for electricity supplied under this Agreement)or to increase or supplement security or other credit arrangements previously put in place,in any such circumstance to ensure prompt payment by each Party of amounts owed or otherwise payable under this Agreement.Each Party will 7|l’agt: Page 18 of 32 A12.Page 441 of 620 provide the requested security or credit arrangements,including any increase thereof‘, within five (5)business days ofthc other Party’s request. G.DEFAULT. 1.Events of Default.An "Event of Default"means any one of the following:(i)Customer’s failure to make,when due,any payment required under this Agreement if not paid within ten (10)business days after Customer’s receipt of notice from Supplier that payment was not made when zlue;or (ii)any representation or warranty in this Agreement made by a Party proves to have been false or misleading in any material respect when made or ceases to remain true in all material respects during the term of this Agreement,if not cured within five (5)business days after written notice from the other Party;or (iii)Pursuant to Section F of this Agreement,either Party fails to provide additional security or credit arrangements as provided in this Agreement;(iv) Supplier fails to take all steps necessary to ensure delivery of electricity to Customer, including without limitation failure to make when due any payment required in connection with the purchase by Supplier of electricity to be delivered to Customer;(V) except to the extent excused by Force Majcurc,the failure by a Party to perform any material obligation set forth in this Agreement where,in circumstances such failure is curable,it is not cured within twenty (20)business days after receipt of written notice thereof;or (vi)a Party:(a)makes an assignment or any general arrangement for the bene?t of creditors;(b)has a liquidator,administrator,receiver,trustee,conservator or similar official appointed for it or any substantial portion of its property or assets (c)files a petition or otherwise commences,authorizes or acquiesces in the commencement of a proceeding or cause of action under any bankruptcy or similar law for the protection of creditors,or has such petition ?led against it and such petition is not withdrawn or dismissed for twenty (20)business days after such ?ling;(d)otherwise becomesbankrupt or insolvent (however evidenced);or (e)is unable to pay its debts as they fall due. 2.Remedies upon Default.if an Event of Default occurs with respect to a Party (the “Dcfaulting Party"),the other Party (the “Non—DefuultingParty”)may,in its discretion,at any time,terminate this Agreement in whole upon written notice to the Defaulting Party setting forth the effective date of termination (the “Early Termination 8|Pngc Page 19 of 32 A12.Page 442 of 620 Date").lf this Agreement is terminated,in whole or in part,pursuant to this Section,the Non-Defaulting Party will in good faith calculate a tennination payment as set forth below,and the Defaulting Party shall pay such amount following receipt of notice of such amount as provided herein.The Parties acknowledge and agree that any termination payment under this Agreement constitutes a reasonable approximation of harm or loss, and is not a penalty or punitive in any respect. a.If Customer terminates this Agreement due to the default of Supplier,Supplier will pay Customer the following early termination payment: [Market Value plus Costs]minus Contract Value,only if the Market Value plus Costs is greater than the Contract Value. b.If Supplier terminates this Agreement due to the default of Customer,Customer will pay Supplier the following early termination payment: [Contract Value plus Costs]minus Market Value,only if the Contract Value plus Costs is greater than the Market Value. c.For purposes of this Section,“Market Value"means the amount,as reasonably detennined by the Non-Defaulting Party as of the Early Termination Date that a bona fide third party would pay for the Remaining Anticipated Usage at current market prices.In determining “Market Value",the Non-Defaulting Party may consider,among other things,quotations from leading suppliers in the wholesale energy industry,the Non—DefaultingParty's internally developed forward price valuations,and other bona tide offers from either third parties or Affiliates of the Non-Dcfaulting Party,all as commercially available to the Non- Defaulting Party and adjusted for the length of the remaining Term and differences in transmissions costs,volume,and other factors,as the Non- Defaulting Party reasonably determines.“Costs”mean brokerage fees, commissions and other similar transaction costs and expenses reasonably incurred by,or on behalf of,the Non-Defaulting Party in terminating,liquidating,or obtaining any arrangement pursuant to which it has hedged its obligations,and attorneys’fees,expenses and costs,if any,incurred in connection with enforcing its rights under this Agreement.“Remaining Anticipated Usage"means the 9ll‘age Page 20 of 32 A12.Page 443 of 620 amount of electricity (in kWh),as reasonably determined by the Non—Defaulting Party,that would have been used by each Account covered by the termination during the remaining term of this Agreement had it not been terminatedearly. H.CERTAIN RIGHTS AFTER TERMINATION OR EXPIRATION.A?er the End Date,service to the Accounts shall continue on a billing cycle-to~billingcycle basis (“l-loldover Term")at a variable market rate reasonably determined by Supplier unless (i) terminated by either Party giving 30 days written notice prior to the End Date,or (ii) Customer and Supplier agree to alternate Pricing as evidenced by a fully executed Amendment to this Agreement.This Agreement will continue to govern the provision of service during any Holdover Term.Either Party may tenninate a I-ioldoverTerm at any time upon thirty (30)days advance written notice to the other or upon notice delivered pursuant to such other time period required by Law,whichever is longer.Any such termination shall be effective as of the next meter read cycle date with respect to each Account.If Supplier so requests,Customer will cooperate with Supplier in its efforts to cease providing service to Customer after termination or expiration of this Agreement, whether in whole or in part. I.CHANGE IN LAW.If a new Law is enacted or an existing Law amended during the Term,(including without limitation Laws or amendments to Laws that establish new,or otherwise modify existing,altemative resource adequacy requirements or renewable portfolio standards or that impose new Taxes or change the rate of existing Taxes),in either circumstance affecting approved rates,tariffs,Taxes,charges,fees, assessments,or other costs relating to the licensing,marketing,supply,generation, transmission or distribution of electric power andfor energy that adversely affects the anticipated economic return to Supplier under this Agreement,Supplier shall have the right to adjust upward the amounts payable by Customer under this Agreement to take account of such adverse economic consequences (:1 “Change of Law Adjustment”).Any such Change of Law Adjustment will be included in subsequent invoices to Customer. Supplier shall notify Customer as soon as reasonably possible of any Change of Law Adjustment and the cost associated therewith,together with a detailed explanationof the basis Forsuch Change of Law Adjustment. l0lPti:_.*c Page 21 of 32 A12.Page 444 of 620 J.REPRESENTATIONS AND WARRANTIES.Each Party warrants and represents to the other the following:(i)it is duly organized,validly operating and in good standing under the laws of the jurisdiction ofits formation;(ii)it is authorized and quali?ed to do business in the jurisdictions necessary to perform under this Agreement; (iii)the execution,delivery and perfonnance of this Agreement are duly authorized and do not violate any governing documents or any contracts to which it is a party or any laws,rules or regulations applicable to it,including without limitation laws or regulations concerning Seller’s authorization to supply electricity at retail in the State of Illinois;and (iv)there is no material event(s)or other agreement(s)which would impair that Party’s right,authority or ability to execute this Agreement and otherwise consummate the transactions contemplated by this Agreement. K.ADDITIONAL REPRESENTATIONS,WARRANTIES AND COVENANTS OF CUSTOMER.Customer warrants,represents and covenants that:(i)the data given and representations made concerning its Accounts are true and correct to Customer’s reasonable knowledge;and (ii)Customer is the party of record on the Accounts. L.FORCE MAJEURE.A Part)/"s failure to perform its obligations,other than the obligation to make payments when due hereunder for electricity supplied to Customer by Supplier,as the result of an event of Force Majeure will be excused the duration of the event of Force Majeure,provided that:(i)to the extent reasonably possible,the Affected Party gives the other Party prompt written notice describing the particularsof the Force Majeure,including but not limited to,the nature and date of the occurrence and the expected duration of the Force Majeure;(ii)the suspension of pcrforrnance is of no greater scope and of no longer duration than is required by the Force Majeure;and (iii) the Affected Party uses commercially reasonable efforts to remedy its inability to perform.lf the event of Force Majeure continues for more than thirty (30)days,then the Party whose performance is not prevented by the event of Force Majeure will have the right to tenninate this Agreement by written notice to the Affected Party delivered no less than ??een (15)days before the temiination date. M.INDEMNIFICATION ‘l.Supplier shall defend,indemnify and hold harmless the Customer and its officers,elected and appointedofficials,agents,and employees from any and all liability, 11 l P £1 g c Page 22 of 32 A12.Page 445 of 620 losses,or damages as a result of claims,demands,suits,actions,or proceedings of any kind or nature,including but not limited to costs,and fees,including attorney’s fees, judgments or settlements,resulting from or arising out of any negligent or willful act or omission on the part of the Supplier or Supplier’s subcontractors,employees,or agents during the performance of this Agreement.Such indemni?cation shall not be limited by reason of the enumerationof any insurance coverage herein provided. 2.Nothing contained herein shall be construed as prohibiting the City,or its officers,agents,or employees,from defending through the selection and use of their own agents,attorneys,and experts,any claims,actions or suits brought against them.The Supplier shall be liable for the costs,‘Fees,and expenses incurred in the defense of any such claims,actions,or suits.Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents,including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act,745 ILCS lOz‘l-lOl ctseq. 3.At the City of Evanston Corporation Counsel's option,Supplier must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them,but the City has the right,at its option,to participate,at its own cost,in the defense of any suit,without relieving Supplier of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Supplier must be made only with the prior written consent of the City Corporation Counsel,if the settlement requires any action on the part of the Customer.To the extent permissible by law, Supplier waives any limits to the amount of its obligations to indemnify,defend,or contribute to any sums due under any Losses,including any claim by any employee of Supplier that may be subject to the lllinois Workers Compensation Act,820 ILCS 305./l er seq.or any other related law or judicial decision,including but not limited to,Kotccki v.Cyclops Welding Corporation,l46 Ill.2d 155 (i991).The Customer,however,does not waive any limitations it may have on its liability under the lllinois Workers Compensation Act,the Illinois Pension Code or any other statute. 4.All provisions of this Section shall survive completion,expiration,or termination of‘this Agreement. l2ll’t1gc Page 23 of 32 A12.Page 446 of 620 N.INSURANCE.Supplier shall carry and maintain at its own cost and expense with such companies as are reasonably acceptable to Customer all necessary liability insurance (which shall include as a minimum the requirements set forth below)during the term of this Agreement,for damages caused or contributed to by Supplier,and insuring Supplier and Customer against claims which may arise out of or result from Supplier’s performance or failure to perform the services under this Agreement. The Supplier must provide an insurance certi?cate naming the City of Evanston as an additional insured and will provide a variety of insurances including: 0 Comprehensive general liability -$3 Millioncombined single limit for each occurrence for bodily injury and property damage designating Customer as an additional insured. -Workers Compensation ~Statutory limits I Automobile Liability -$1 Million per occurrence for all claims arising out of bodily injuries or death and property damage. -Errors and omissionsor professional liability insurance -$1 Million The surety and the insurance company must have not less than an A-rating from the Alfred M.Best Co.,Inc.and be approved by Customer.Supplier’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s)will not be canceled or reduced without thirty (30)days prior written notice (hand delivered or first class mail)to Customer. 0.DELIVERY SERVICE.Customer acknowledges and agrees that ComEd is responsible for the electricity delivery system and interruptionsin the delivery of electric service and that Supplier exercises no independent control over ComEd’s facilities necessary for the delivery of electricity.Customer disclaims any and all right to damages from Supplier arising from any interruption in electric service caused in whole or in part by interruption,termination or deterioration of service on the ComEd‘s system unless such interruption results from Supplier’s failure to make payments to ComEd after receiving payment from Customer.Customer will be responsible for paying to Supplier, and Supplier will be responsible for paying to ComEd,all distribution charges payable to l3fPugc Page 24 of 32 A12.Page 447 of 620 ComEd in connection with the delivery of electric service provided pursuant to this Agreement. P.SETOFF/NETTING.Supplier shall have the right to set-off and net against any amounts owed to it by Customer under this Agreement,including without limitation any early termination payment,any of the following amounts:(i)monies owed to Customer under this Agreement or under any other agreement between Supplier or any of Supplier’s Affiliates,on the one hand,and Customer or any of Customcr’s Affiliates and (ii)any collateral or other ?nancial assurance provided by Customer to Supplier under this Agreement. Q.WAIVER AND SEVERABILITY.Failure to providenotice of,or object to,any default under this Agreement will not operate or be construed as a waiver of any future default,whether like or different in character. R.ASSIGNMENT.Supplier may assign,sell,pledge,transfer,or encumber any of its rights and obligations under this Agreement or the accounts,revenues,or proceeds hereof to:(i)a bank,insurer,or other ?nancial institution;or (ii)an Affiliate or any person or entity (a)succeeding to all or substantially all of Supplie?s assets or business or (b)into which Supplier is merged or otherwise combined or reorganized;provided (with respect to this clause),provided that (i)it gives Customer sixty (60)days written notice of its intent to do 50;(ii)the assignee satis?es in full Custome?s credit requirements;and (iii)the assignee assumes in writing all of Supplier’s obligations under this Agreement.Customer may assign any or all of its rights and obligations under this Agreement in their entirety or solely with respect to certain Accounts;provided (i)it gives Supplier sixty (60)days written notice of its intent to do so;(ii)the assignee satis?es in full Supplier’s credit requirements;and (iii)the assignce assumes in writing all of Customer’s obligations under this Agreement. S.CONFIDENTIALITY.Customer agrees to keep all terms and provisions of this Agreement,including the pricing offered to Customer,con?dential and not to disclose them to any third parties without the prior written consent of Supplier,except (i)as required by law,including,but not limited to,the lllinois Freedom of Information Act and the Illinois Open Meetings Act,or (ii)otherwise in accordance with Customer’s l4lPngc Page 25 of 32 A12.Page 448 of 620 normal practice in providing copies of agreements to which Customer is a party upon request.Supplier will keep con?dential all Customer identifying infonnation and Account information that is not otherwise publicly available.Each Party shall have the right to disclose such information to its Affiliates and to its or to its Affiliates’ employees,agents,advisers,and independent contractors who have a need to know such information and who agree to hold such informationin the strictest con?dence.Supplier shall also have the right to disclose infonnation respecting Customer,including this Agreement,to brokers,agents,consultants or other third parties that are representing Customer in the purchase of electricity.Furthermore,Supplier may make such other disclosures to third parties of information,including aggregate consumption data, provided the form of the information is such that Customer’s identity cannot reasonably be identified. T.CHOICE OF LAW;VENUE.This Agreement will be interpreted in accordance with the laws of the State of Illinois without giving effect to principles of conflicts of law. Any controversy or claim arising from or relating to this Agreement will be settled in accordance with the express terms of this Agreement by a court located in Cook County, Illinois,and each Party hereto waives any right to object to venue in this regard.Each party hereby irrevocably and unconditionally waives any right such party may have to a trial by jury or to initiate or become a party to any class action claims in respect of any action,suit or proceeding directly or indirectly arising out of or relating to this agreement or the transactions contemplated by this Agreement. U.NO THIRD PARTY BENEFICIARIES.This Agreement is for the sole and exclusive bene?t of the Parties hereto,and no third party will have any rights under this Agreement whatsoever. V.NOTICES.To be effective,all notices must be in writing delivered by certi?ed mail,return receipt requested,or by private courier,with a receipt provided,to the Parties at the following addresses: To Supplier:Tamika J.Cole,Retail Sales Dynegy Energy Services 1500 Eastport Plaza Drive Collinsville,IL 62234 l5ll’agc Page 26 of 32 A12.Page 449 of 620 To Customer:Dave Stonehack,Director of Public Works Agency City of Evanston Evanston Water Treatment Facility 555 Lincoln Street Evanston,Illinois 60201 with a copy to: W.Grant Farrar,Corporation Counsel City of Evanston Suite 4400,Civic Center 2100 Ridge Avenue Evanston,Illinois 60201 A Party may change its address by providing notice of such change in accordance herewith.Notices shall be deemed to have been delivered upon actual delivery as evidencedby the receipt providedby the US.Postal Service or private courier. W.ENTIRE AGREEMENT;SURVIVAL OF TERMS.This Agreement, including Attachments A and B,which are hereby incorporated herein and made a part hereof,comprises the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements and understandings and any transaction con?rmations or similar Supplier form documents,whether written or oral,regarding such subject matter,and may not be contradictedby any prior or contemporaneous oral or written agreement.A facsimile copy of either Party’s signature will be consideredan original for all purposes under this Agreement,and each Party will provide its original signature upon request.This Agreement may not be amended except by a written amendment executed by both Parties.The applicable provisionsof this Agreement will continue in effect after terminationor expiration hereof to the extent necessary,including but not limited to providing for ?nal billing,billing adjustments and payments, limitations of liability,the forum and manner of dispute resolution,and with respect to any indemnificationobligations under this Agreement.The section headings used in this Agreement are for reference purposes only and will in no way affect the meaning of the provisions of this Agreement. X.RELATIONSHIP OF THE PARTIES.Supplier is an independent contractor under this Agreement.Except as otherwise explicitly providedin this Agreement,neither Party has the authority to execute documents that purport to bind the other,and nothing in l6lPugt: Page 27 of 32 A12.Page 450 of 620 this Agreement will be construed to constitute a joint venture,?duciary relationship, partnership or otherjoint undertaking. IN WITNESS WHEREOF,the Parties have executed this Agreement on the dates written below,to be effective as of the last of those two dates. CITY OF EVANSTON By Name:Wally BobkicwiczMichaelGrimesName: Title:Manager,Broker&Inside Sales Titl?cit Ma?a er Date:’7‘L¢'lb Date:‘7"9b"lb Approved as to form: W.Grant I-‘arrar Corporation Counsel By: l7lPzi<__*t: Page 28 of 32 A12.Page 451 of 620 ATTACHMENT A Customer Accounts List hB';I’ugc Page 29 of 32 A12.Page 452 of 620 Table 1.City of Evanston Electric Accounts Com Ed Acct.Service Name Service Address 0095704000 Robert Crown Center 1701 Main St Evanston,IL 60202-1603 0228049072 Water Treatment Facility 555 LincolnSt Evanston,IL 60201-2452 0429095018 Twiggs Park 2200 Ashland Ave Evanston,IL 60201-3062 1598325002 Lighthouse Park 2651 Sheridan Rd Evanston,IL 60201-1752 1606005039 Water South Standpipe 555 LincolnSt Evanston,IL 60201 1946323003 Lovelace Park Field House 2700 Gross Point Rd Evanston,IL 60201 2027430004 Mason Park 1600 Church #1711 Evanston,IL 60201 2186257001 Chandler-Newberger Center 1028 Central #1713 Evanston,IL 60201 2186261005 Peter Jans or Chandler Park 1032 Central #1713 Evanston,IL 60201 2186825009 Noyes Cultural Arts Ctr 927 Noyes St Evanston,IL 60201-6206 2354367009 Leahy Park SS Lincoln 1W Ridge Evanston,IL 60201 2447620002 Fleetwood Jourdain Comm Ctr 1655 Foster #1714 Evanston,IL 60201 2447621009 Foster Field at Fleetwood 1655 Foster #1714 Evanston,IL 60201 2522497009 Church Street Self Park 525 Church St Evanston,IL 60201-4596 2867267009 Ecology Center 2024 McCormick Evanston,IL 60201 3026090007 Festival Lighting ES Sherman 1 N Orrington Evanston,IL 60201 3026496009 Centennial Park NS Church E Sheridan Rd Evanston,IL 60201 3110672031 Sherman Street Garage 821 Davis St Evanston,IL 60201-2452 3278306007 Burnham Shores ES Lakeshore 1 S Dempster Evanston,IL 60201 4511048001 Water North Standpipe 555 Lincoln St Evanston,IL 60201 4743148016 Harbert Park 1100 McDaniel Ave Evanston,IL 60201 4758041015 Levy Center 300 Dodge Ave Evanston,IL 60201 6327066013 Maple Self Park 1800 Maple Ave Evanston,IL 60201-3136 Page 30 of 32 A12.Page 453 of 620 ATTACHMENT B FIXED PRICE TERMS 19H‘ag‘u Page 31 of 32 A12.Page 454 of 620 >9._oz>w_.m.u_N_O_ZO_uOWO_._.<onm<>zm.3z_~_u_u3-3 wmwm_u:a_:m_u..ovomm_>=m_.:Bm._ O..mm:-mmmnm _ =__:ommon >&o$::mwane._.anm_<1 ._._.m:m3_mmmo:._.o~m_<53.m:_u.u_<mmamiuim menu?rommmmnm;Umn.:<w>:o=_W«.KWOO29‘.333\:23Am\x<<_d. m98.8M98::M3.3%ashamanM92:8mFauna _ M983»MPomnom _ M9823m3.38a.528M988ma9233mo.8$¢wPeas:mPommmo _ M988992:8mo.c.::8M983wwa2:8«o.8m3 _a925mmMPomm? .s.,V ..,.%E...Va F swgww.... saw5:: _ sommmm:m<<m&_m_uo33=omaama OMEN._:_<mm.mim6D93._m:owm:«cm-BmmzwEmosm?mm$_m...ma833 U<:mm<m_._m~m<mmgamm.Ch 38mmw?onEmmmU1<mm?zwanQ.v\F Oc___:m<=_m.=.S»?V12zm3muAm?F0o_m 43¢“mmxwmmxmn:...<m 3 Page 32 of 32 A12.Page 455 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” Date: March 9, 2020 Recommended Action: Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 20-O-20, amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” regarding stopping, standing or parking a vehicle that blocks part or all of a bicycle lane. A fee of $75 was initially recommended due to high safety concerns, but the motion to receive a second on the Ordinance failed at the February 10, 2020 City Council meeting. Staff now requests Council consider a $55 fee, which is the same amount currently being assessed under Section 10-4-2 "Obstructing Traffic". Council Action: For Introduction Summary: The Parking Enforcement Officers (PEOs) and the Parking Enforcement Supervisor have noticed that there is no official section of the City Code that specifically prohibits parking/standing/blocking a bicycle lane. PEOs currently write a citation using City Code Section 10-4-2, Obstructing Traffic, at a rate of $55. Although this technically allows for the citation, it would be clearer in the City Code for the citation to have a specific number and fee designation. The City of Chicago currently charges $125 for blocking bike lanes and allows for the option to tow. Parking staff and the City’s Transportation & Mobility Coordinator in the Community Development Department recommended and approved the init ial, proposed fee of $75. However, due to the initial proposal failing, and the need for the bike lane obstructions to be listed specifically, staff recommends the fee of $55. Legislative History: A13.Page 456 of 620 Transportation & Parking Committee approved the $75 fee, w ith the right to tow, at its January 2020 meeting. The motion for Ordinance 20 -O-20 failed to get a second at the February 10, 2020 Administration & Public Works Committee meeting and the item failed. Attachments: Ordinance 20-O-20 Bike Lane Obstruction - Adding Fee Page 2 of 4 A13.Page 457 of 620 1/10/2020 2/19/2020 20-O-20 AN ORDINANCE Amending Title 10, Chapter 4, Section 1 (“Stopping, Standing or Parking Prohibited in Specific Places”) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” of the Evanston City Code of 2012, as amended, is hereby further amended: 10-4-1. - STOPPING, STANDING OR PARKING PROHIBITED IN SPECIFIED PLACES. No person, except when necessary to avoid conflict with other traffic or in compliance with the law or the directions of a police officer or a traffic control device, in any of the following places shall: (A) Stop, stand or park a vehicle: 15. On the roadway side of any vehicle blocking all or part of a marked bicycle lane. A violation of Subsection 10-4-1(A)(15) shall result in a mandatory fine of fifty five dollars ($55.00). If a ticket issued under this Subsection is not paid within twenty-one (21) days following issuance of final determination of liability, the City shall impose an additional penalty of fifty-five dollars ($55.00). SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 3 of 4 A13.Page 458 of 620 20-O-20 ~2~ SECTION 4: This ordinance shall be in full force and effect after its passage and approval. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Assistant City Attorney Page 4 of 4 A13.Page 459 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Johanna Leonard, Director of Community Development CC: David Stoneback, Public Works Agency Director Subject: Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected Date: March 9, 2020 Recommended Action: Staff recommends adoption of Ordinance 26-O-20, Amending Title 7, Chapter 3 Sidewalks; Sidewalk Construction of the City Code to require public sidewalks be installed where none exist or to require the replacement of substandard sidewalk squares where sidewalks exist whenever new construction is erected. Council Action: For Introduction Summary: Passage of this ordinance would require an owner or developer to install public sidewalks the entire length of the lot frontage(s) where the lot abuts a street. Although typically included in the project’s design, City code does not currently require the sidewalk installation on new construction projects where sidewalks do not currently exist. As sidewalks create an interconnected network for transportation for people requiring non - motorized transportation and movement (e.g. pedestrians, cyclists, user s of mobility-assist devices, etc.), requiring the sidewalks provides connectivity and safety for its users. The ordinance would also require owners and developers to replace substandard sidewalk squares on new construction projects where sidewalks currently exist. Substandard sidewalk squares include those with: • Vertical displacement: a shifting in the underlying base causing an unevenness of pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a height difference of one inch or more to the adjacent sidewalk square shall be replaced A14.Page 460 of 620 • Sloping: an abrupt change in the slope of the whole sidewalk square • Cracking: a separation of the sidewalk pavement caused by cracks forming in the concrete. Sidewalk squares that are broken and/or separated into three or more pieces with cracks equal or greater to one-quarter inch in width shall be replaced • Spalling/Scaling: the flaking away of the hardening concrete. Sidewalk squares that have spalling or scaling to 33% or more of the surface shall be replaced • Sidewalk squares that require improvement to meet ADA guidelines • Sidewalk squares that have been damaged during construction Most of the new residential construction projects are a result of a developer purchasing a property, demolishing the existing home and then building a new home. Any substandard sidewalk squares should be replaced during construction and prior to occupancy to ensure a safe, passable pedestrian route. The city engineer of her designee would document pre - construction conditions and determine sidewalk squares that would need replacement. Squares damaged during construction activity would also be required to be replaced. In 2019, 14 building permits were issued (12 residential, 2 commercial) that would have bee n impacted had the ordinance been in place. In 2018, 20 projects would have been impacted (15 residential, 5 commercial). The average square foot cost for sidewalk installations is $9 - $11. On a typical lot with a 50’ frontage, the sidewalk installation would only add $2,250- 2,750 to the project cost where no sidewalks exist and less on projects where sidewalks exist and only substandard squares are replaced. Attachments: Ordinance 26-O-20 Amending Title 7, Chapter 3 Requiring Sidewalk Installation or Replacement of Substandard Sidewalks Page 2 of 6 A14.Page 461 of 620 2/4/2020 26-O-20 AN ORDINANCE Amending Title 7, Chapter 3, Requiring Sidewalk Installation or Replacement of Substandard Sidewalks BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 7, Chapter 3, “Sidewalks; Sidewalk Construction”, of the Evanston City Code of 2012, as amended, is hereby further amended to add the following subsections: 7-3-2. – SIDEWALK CONSTRUCTION. 7-3-2-9. – SIDEWALKS REQUIRED. Public sidewalks shall be installed where none exists whenever new construction is erected unless otherwise provided by the City Council of the City of Evanston. Sidewalks shall be installed the entire length of the lot frontage(s) where the lot abuts a street and shall be recorded on the project’s site/civil plan. Construction specifications shall conform with the requirements of this Section. 7-3-2-10. – REPLACEMENT SIDEWALKS REQUIRED WHERE SUBSTANDARD SIDEWALKS EXIST. When new construction occurs where public sidewalks exist, public sidewalks shall be replaced where substandard sidewalk squares exist or when sidewalk squares have been damaged during construction. A. Where substandard sidewalk squares exist, replacement of the entire sidewalk square is required. The sidewalk square replacements shall be recorded on the project’s site/civil plan. B. Substandard sidewalk squares include those with: 1. Vertical displacement: a shifting in the underlying base causing an unevenness of pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a height difference of one inch (1”) or more to the adjacent sidewalk square shall be replaced; Page 3 of 6 A14.Page 462 of 620 26-O-20 ~2~ 2. Sloping: an abrupt change in the slope of the whole sidewalk square; 3. Cracking: a separation of the sidewalk pavement caused by cracks forming in the concrete. Sidewalk squares that are broken and/or separated into three (3) or more pieces with cracks equal or greater to one-quarter inch (1/4”) in width shall be replaced; 4. Spalling/Scaling: the flaking away of the hardening concrete. Sidewalk squares that have spalling or scaling to 33% or more of the surface shall be replaced; 5. Sidewalk squares that require improvement to meet the Americans With Disabilities Act (ADA) guidelines. C. The following chart provides non-exhaustive examples of potential sidewalk square problems and their common causes. Type of Problem Definition Common Causes Vertical Displacement The shifting in the land causing an unevenness of pavement between sidewalk panels Roots growing underneath the sidewalks Tree trunk flare encroaching on the sidewalk Ground is not compacted correctly Movement in the ground Concrete expands when liquid freezes, causing a shift in panel positioning Sloping The abrupt change in the slope of the whole sidewalk panel Roots growing underneath the sidewalks Ground is not compacted correctly Cracking A separation of the sidewalk pavement caused by cracks forming in the concrete Extreme temperatures causing the concrete to buckle Soil underneath is not sufficiently compacted during installment Heavy vehicle traffic Page 4 of 6 A14.Page 463 of 620 26-O-20 ~3~ on insufficiently supported concrete Erosion of the concrete Growth of tree root underneath or close to sidewalk structure Spalling/Scaling The flaking away of the hardening concrete Cheap/weak concrete mix Poor techniques in pouring and finishing Foreign substances are accidentally in the mix Gradual destruction of material by a chemical reaction Exposure to high temperatures D. Construction specifications shall conform with the requirements of this Section. The City Engineer or his/her designee shall have the duty of inspecting the sidewalks prior to the commencement of new construction to determine the sidewalk squares that shall be replaced. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 26-O-20 shall be in full force and effect after its passage and approval. Page 5 of 6 A14.Page 464 of 620 26-O-20 ~4~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 6 of 6 A14.Page 465 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 27-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Title 10, Chapter 11, Section 18 (Residents Parking Only Districts) of the City Code, combining Residential Parking District H with District 6. Council Action: For Introduction Summary: Upon review of the Residential Parking Districts, Parking staff became aware that due to District H’s small area that it was difficult for residents to find parking near their home on street cleaning or snow emergency days. Although the Districts would have the same number permit (6), each area would keep its specific parking restrictions. The streets that were part of District H will still only allow for 2-hour parking from 9:00 a.m. - 6:00 p.m., and the parts that are currently District 6 will still allow for either no parking 24 hours a day or no parking 7:00 a.m. to 9:00 a.m. depending on the area without a permit. Legislative History: The Transportation & Parking Committee approved this item at its February 26, 2020 meeting. Attachments: Ordinance 27-O-20, Residential District 6 and H A15.Page 466 of 620 1/28/2020 27-O-20 AN ORDINANCE Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-10 X(F)9 of the Evanston City Code of 2012, as amended, is hereby deleted to read as follows: 10-11-10. – SCHEDULE X: LIMITED PARKING. In accordance with the provisions of Section 10-4-15-5 of this Title, parking shall be limited upon the days and between the hours and upon the streets or portions thereof listed hereafter: SCHEDULE X (F) 9.: 9. Residential Exemption Parking District H: Asbury Avenue West side, Central Street to Rosalie Bryant Avenue East side, Central Street to Chancellor Street Central Street (Ord. No. 58-0-94) South side, Jackson Avenue to Bryant Avenue Chancellor Street (Ord. No. 80-0-96) North side, Asbury Avenue to Bryant Avenue Those residents having a legal address upon the streets or portions of streets listed above shall be eligible to apply for and purchase a permit for residential exemption parking district H. Page 2 of 6 A15.Page 467 of 620 27-O-20 ~2~ SECTION 2: City Code Section 10-11-18 Schedule XVIII “Residents Parking Only Districts”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-11-18. - SCHEDULE XVIII; RESIDENTS PARKING ONLY DISTRICTS. In accordance with Section 10-4-5-2(B) of this Title, parking upon the streets and public ways of the district shall be prohibited during the days and times listed by all vehicles not bearing a valid permit for the district, as hereinafter described: (E) District Six (6): Twenty-four (24) hours daily, seven (7) days per week: SCHEDULE XVIII (E): RESIDENTS PARKING ONLY DISTRICTS Eastwood Avenue West side Lincoln Street to Central Street Harrison Street South side Eastwood Avenue to Poplar Avenue The following residents are eligible to apply for and purchase permits for District Six (6): 1. Those residents having a legal address on the streets or portions of streets listed above. (F)(1) District Six (6): 7:00 a.m. to 9:00 a.m., Monday through Friday: SCHEDULE XVIII (F)(1): RESIDENTS PARKING ONLY DISTRICTS Asbury Avenue West Side Lincoln Street to Rosalie Street Ashland Avenue East side Colfax Street to Central Street Broadway Avenue East side Alley north of Central Street to Jenks Street Chancellor Street North side Broadway Avenue to dead end (east) Colfax Street North side Poplar Avenue to Jackson Avenue Colfax Street South side Poplar Avenue to Ashland Avenue Page 3 of 6 A15.Page 468 of 620 27-O-20 ~3~ Eastwood Avenue West side Central Street to Livingston Street Eastwood Avenue East side Livingston Street to Jenks Street Jackson Avenue West side Lincoln Street to Colfax Street Jackson Avenue East side Lincoln Street to golf course property Jackson Avenue Both Sides Lincoln Street to Central Street Jenks Street North side Poplar Avenue to dead end (east) Lincoln Street North side Eastwood Avenue to Jackson Avenue Lincoln Street South side Poplar Avenue to Jackson Avenue Livingston Street North side Poplar Avenue to dead end (east) Poplar Avenue East side Livingston Street to Central Street Poplar Avenue East side Alley south of Central Street to dead end (south) Rosalie Street Both Sides Jackson Avenue to Asbury Avenue Woodbine Avenue West side Isabella Street to Livingston Street The following residents are eligible to apply for and purchase permits for District Six (6): Those residents having a legal address on the streets or portions of streets listed above. (F)(2) District Six (6): Two (2) Hour Parking Between 9:00 A.M. and 6:00 P.M. No person shall park a motor vehicle for a period longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays upon the following City lots or portions thereof: SCHEDULE XVIII (F)(2): RESIDENTS PARKING ONLY DISTRICTS Page 4 of 6 A15.Page 469 of 620 27-O-20 ~4~ Asbury Avenue West side, Central Street to Rosalie Bryant Avenue East side, Central Street to Chancellor Street Bryant Avenue West side, Chancellor Street to the dead end Central Street South side, Jackson Avenue to Bryant Avenue Chancellor Street North side, Asbury Avenue to Bryant Avenue Those residents having a legal address upon the streets or portions of streets listed above shall be eligible to apply for and purchase a permit for residential exemption parking district 6. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Page 5 of 6 A15.Page 470 of 620 27-O-20 ~5~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Deputy City Attorney Page 6 of 6 A15.Page 471 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 36-O-20, Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revement along the Lakefront Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 36-O-20 Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revetment along the Lakefront. Funding Source: Funding for placing signage along the lakefront will come from the Gener al Fund (Account 100.40.4520.65070), which has an FY 2020 budget of $68,000 and a YTD balance of $58,762. Council Action: For Introduction Summary: The rock revetment wall along the lakefront has become unstable as a result of the large waves caused by 35 mph winds during the time that the lake was at a high water level on January 10 and 11, 2020. The rocks were impacted not only by the pounding of the waves, but also because the waves caused water to go past the rocks and flood the parkland. As the water receded back to the lake, it caused erosion under the rocks making them less stable and more prone to shifting. As additional high wave events occur, the chance of increased movement of rocks in the revetment continues to grow. Staff proposes to install signage indicating "Caution - Unstable Rocks - Keep Off" along the lakefront. The signage will be either on metal signs placed on signposts or potentially spray - painted directly onto the rocks using a stencil where feasible. Add itionally, temporary snow fence will be installed adjacent to the revetment in select areas where small children A16.Page 472 of 620 frequently play, such as by the playground area in Burnham Shores Park located between Dempster Street and Burnham Place. Attachments: Ordinance 36-O-20 Page 2 of 4 A16.Page 473 of 620 2/27/2020 36-O-20 AN ORDINANCE Amending City Code Subsections 7-10-3, “General Regulations,” and 7-11-2, “Areas Prohibited for Bathing Purposes,” By Preventing Access to the Rock Revetment along the Lakefront BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-10-3, “General Regulations”, of the Evanston City Code of 2012, as amended, is hereby further amended to add the following subsection: 7-10-3. – GENERAL REGULATIONS. (L) Lakefront Rock Revetment Regulation. Except for City employees or authorized contractors working for the City, no person shall climb onto, walk, run, stand or sit upon the rock revetment anywhere along the city owned lakefront. SECTION 2: City Code Subsection 7-11-2, “Areas Prohibited for Bathing Purposes”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-11-2. – AREAS PROHIBITED FOR BATHING PURPOSES.. No swimming is permitted from public rights-of-way not officially designated as public beaches or from boats located within three hundred (300) yards of the public shoreline. Swimming is permitted only on those portions of designated beaches that are guarded and posted for swimming. Other than at designated beaches and the dog beach Due to unstable nature of the rocks along the lakefront, no one is permitted in the area between the peak of the down slope of the rocks on the rocks between the public beaches/parks and the water's edge. Page 3 of 4 A16.Page 474 of 620 SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: Ordinance 36-O-20 shall be in full force and effect after its passage and approval. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 4 of 4 A16.Page 475 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Subject: Ordinance 37-O-20, Repealing and Replacing Ordinance 162-O-19 Levying Taxes for Special Service Area #7 Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 37 -O-20, repealing and replacing Ordinance 162-O-19 levying taxes for Special Service Area (SSA) #7. This is in order to correct a mathematical error in Ordinance 162-O-19 to be resubmitted to Cook County. The Interim City Manager is requesting suspension of the rules for introduction and action at the March 9, 2020 City Council meeting so that a revised tax levy can be submitted to Cook County as soon as possible. This is necessary to ensure that the SSA can collect property taxes as planned during calendar year 2020. Council Action: For Introduction and Action Summary: On December 9, 2019, City Council approved Ordinance 162-O-19 Tax Levy for Proposed East Central Street Special Service Area (SSA) #7. The levy amount included in the ordinance was $154,800 ($159,444 as extending including loss factor of 3%). The tax levy was subsequently submitted to Cook County for approval. Ordinance 37-O-20 repealing and replacing 162-O-19 does not change the total amount of the tax levy for SSA #7. The County has requested that the Ordinance be approved and resubmitted after correcting a scrivener's error in Ordinance 162-O-19. On page 2 of the original ordinance, a series of budget numbers is listed which with a total levy amount of $154,800. The sum of these lines does not match the stated total, so one line is being adjusted to ensure that the numbers match. The amount listed as a contribution to reserves in the SSA #7 fund was $7,200 in 162-O-19. Ordinance 37-O-20 reduces this to $5,200. This change makes the stated budgeted amounts match the approved total levy of $154,800. Legislative History: Ordinance 162-O-19 was approved by City Council on December 9, 2020. A17.Page 476 of 620 Attachments: Ordinance 37-O-20 correcting 162-O-19 Tax Levy SSA #7 East Central Street Page 2 of 5 A17.Page 477 of 620 2/28/2020 37-O-20 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 7 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2020 AND ENDING DECEMBER 31, 2020 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 159-O-19 establishing Special Service Area Number 7 (“SSA No. 7”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 7 for the 2019 fiscal year, and WHEREAS, the City Council of the City of Evanston previously adopted ordinance 162-O-19 on December 9, 2019, which authorized the levying of taxes for the Special Area No. 7, and WHEREAS, Ordinance 162-O-19 contained a scrivener’s error indicating that the appropriation for SSA No. 7 shall have reserves of seven thousand two hundred dollars ($7,200) instead five thousand two hundred dollars ($5,200.00); however the total amount of taxation in Ordinance 162-O-19 was correct. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 5 A17.Page 478 of 620 37-O-20 ~2~ SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 7 (“SSA No. 7”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2019; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 7 of the City of Evanston as assessed and equalized for the year 2019, the sum of one hundred and fifty four thousand eight hundred dollars ($154,800) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 7 of the City of Evanston for the year 2019. The specific amounts levied for the various purposes and funds are designated by being placed in separate columns under headings “TO BE RAISED BY TAXATION” and are identified in the manner on the following page of this ordinance. SECTION 2: The appropriation for SSA No. 7 is as follows: City General Fund Appropriation Source Other Than Taxation Amount To Be Raised By Taxation Professional Staff $64,800 $0 $64,800 Marketing and Promotion $26,120 $0 $26,120 Events and Programming $19,440 $0 $19,440 Beautification, Landscaping, and Maintenance $26,640 $0 $26,640 Arts and Culture $12,600 $0 $12,600 Reserves $7,200 $5,200 $0 $7,200 $5,200 Total $154,800 $0 $154,800 Amount To Be Raised by Taxation $159,444 Collection Losses $4,644 TOTAL TAXATION $159,444 Page 4 of 5 A17.Page 479 of 620 37-O-20 ~3~ SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2020 Adopted: _________________, 2020 Approved: ___________________________, 2020 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Nicholas Cummings, Deputy Corporation Counsel Page 5 of 5 A17.Page 480 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, P.E., Bureau Chief - Capital Planning / City Engineer Subject: Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 21-O-20, allowing the construction of a local improvement known as Evanston Special Assessment No. 1525, the alley north of Central Street and east of Ridge Avenue through the Special Assessment Process. Funding Source: Funding will be from the Capital Improvement Program (CIP) 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420002), in the amount of $250,000; and the Special Assessment Funds (Account 420.40.6000.65515 – 420002), in the amount of $293,720. Council Action: For Action Summary: The alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures of 54.95% of the abutting property owners showing support of the project. The petition was accepted by the Bo ard of Local Improvements (BLI) on September 10, 2019. City staff then proceeded with the design of the alley paving project. A public hearing for the project was held on February 4, 2020 to share the project design and to receive public comments. At the public hearing, there was one vote that changed from the original petition which dropped the percentage of signatures to 52.20% in favor. The BLI voted to recommend to the City Council that the alley be paved through the special assessment process. A18.Page 481 of 620 The 2020 CIP Fund has an annual budget allocation of $500,000 for special assessment alley improvements. The total estimated construction cost for this alley is $543,720.00. The additional $43,720.00 will be funded from the Special Assessment Fund balance. The total project cost, including 9.0% for engineering and legal expenses, is $592,654.80. The share of adjacent property owners is 50% of the cost for a total of $296,327.40. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus 3.25% simple interest. Attachments: 21-O-20 Approving Special Assessment 1525 Page 2 of 8 A18.Page 482 of 620 1/14/2020 21-O-20 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: A local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: The unimproved public alley in the block bounded by Clinton Place on the north, Central Street on the south, Ridge Avenue on the west, and Orrington Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system, and paving with 8" Portland Cement Concrete Pavement, to a width of fourteen feet (14’) and the East North-South leg to a width of eight and half feet (8.5’). SECTION 2: The Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: Said improvement shall be made and the cost thereof, including the sum of Five Hundred Ninety Two Thousand Six Hundred Fifty Four and 80/100 Dollars ($592,654.80), being the cost of making and collecting the Assessment Page 3 of 8 A18.Page 483 of 620 21-O-20 ~2~ and all other expenses as provided by law, shall be paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) will be allocated as private benefit. SECTION 5: The aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of three and 25/100 percent (3.25%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) of which are payable by the City, homeowners pay up to Two Hundred Ninety Six Thousand Three Hundred Twenty Seven and 40/100 Dollars ($296,327.40) of which are payable out of said installments, bearing interest at the rate of three and 25/100 percent (3.25%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and shall bear the Page 4 of 8 A18.Page 484 of 620 21-O-20 ~3~ official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That David Stoneback, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 5 of 8 A18.Page 485 of 620 21-O-20 ~4~ SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Alexandra B. Ruggie, Assistant City Attorney Page 6 of 8 A18.Page 486 of 620 21-O-20 ~5~ Exhibit A Recommendation Page 7 of 8 A18.Page 487 of 620 21-O-20 ~6~ Exhibit B Estimate Page 8 of 8 A18.Page 488 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Johanna Leonard, Director of Community Development CC: Gary Gerdes, Building & Inspection Services Division Manager; Dave Stoneback, Public Works Agency Director; Edgar Cano, Public Services Bureau Chief; Angelique Schnur, Property Standards Supervising Inspector Subject: Ordinance 24-O-20, Amending Section 7-2-9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds Date: March 9, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. Staff requests that this item be tabled until the June 8, 2020 Administration & Public Works Committee meeting. Staff during this time will conduct the requested research on comparable communities and other associated items resulting from the February 24, 2020 City Council meeting. Council Action: For Action Summary: Update: At the February 10, 2020 City Council meeting, there was discussion regarding the fee structure for violations and inquiry as to the costs associated with business district snow removal. Staff has revised Ordinance 24-O-20 to reflect a reduced fee structure. See table below for the changes. Please note that this would reduce the violations for any violation related to sidewalk obstructions (snow, ice, dirt, and weeds) and would not be within the same structure as the rest of the property maintenance code. A19.Page 489 of 620 Additionally, staff from Downtown Evanston provided details on the cost of snow removal in the downtown business district. This information is attached to this memorandum. Summary: At the January 13, 2020 meeting of the Administration & Public Works Committee, staff provided an overview of proposed changes to be made to the City Code to support the maintenance of all transportation corridors in the City, notably the removal of snow and ice from public and private sidewalks. Sidewalks create an interc onnected network for nonpeople for transportation requiring -(e.g. movement and motorized transportation pedestrians, cyclists, users of mobility-assist devices, etc.) The ability to utilize the sidewalk year round, regardless of weather conditions is an important priority for the City. The current City Code only requires snow and ice removal after a total of four inches (4”) of accumulation. While this threshold may only be met a few times during the winter, sidewalks are often not passable after a few inches of snow or even a tenth of an inch of ice. Snow and ice covered sidewalks present hazardous and even dangerous conditions for those needing to utilize the sidewalk. The City’s 311 Center and members of City Council receive a large volume of complaints after each winter weather event regarding neighborhood sidewalks that are not clear of snow and ice. Unless the total threshold is met, there is currently no legal ability to require property owners/responsible parties to remove snow. After winter weather events from January 17-18 and January 22-25, the City received a total of 153 complaints regarding sidewalk conditions throughout Evanston. Following the first event (1/17-1/21), the City had a total of 3.5 inches of snow and 0.22 inches of ice and received 99 complaints. Since the 4” threshold was not met at that time, there was no legal ability Staff sidewalks. from accumulation the property to owners require to remove responded to complaints by informing property owners (when information was availa ble) of the complaint and asking that they clear sidewalks. However, following the winter weather experienced on January 22 and 23, the City reached the 4” threshold and inspectors were able to issue notices of violation. On Friday, January 24, 16 notices of violation were issued. Based on the ongoing challenges associated with winter weather events and compliance with maintaining clear and walkable sidewalks, the following changes are included in Title 7 of the Code: • Requirement that any accumulation of snow and ice be removed from public and private sidewalks within 24 hours following the end of a winter weather event. • Requirement that snow and ice be removed by corner sidewalk ramps if you live/own a property that is adjacent to an intersection with a pedestrian walkway. • Increases in the total amount for the violations for not removing snow and/or ice. Page 2 of 9 A19.Page 490 of 620 • Definitions for various portions of the pedestrian environment that include the carriage walk and the curb walk. Ordinance 24-O-20 would be in full effect and enforceable after all signatures are obtained. Staff signed is ordinance the to ensure appropriate the with work will signatories expeditiously. Attachments: Ordinance 24-O-20 Amending City Code, Sidewalks Clear of Snow Ice and Dirt Downtown Evanston Snow Removal Memorandum Downtown Evanston Sidewalk Snow Map Page 3 of 9 A19.Page 491 of 620 1/29/2020 2/13/2020 24-O-20 AN ORDINANCE Amending Section 7-2-9-3, Sidewalks to be Clear of Snow, Ice, Dirt and Weeds BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-2-9-3, “Sidewalks To Be Clear Of Snow, Ice, Dirt and Weeds”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-2-9-3. – SIDEWALKS TO BE CLEAR OF SNOW, ICE, DIRT AND WEEDS. A) Definitions: For purposes of this Section, the following terms shall have the following meanings: Sidewalk That portion of the public right-of-way, between the curb lines or the lateral lines of a roadway and the adjacent property lines intended for the use of pedestrians Carriage Walk Walkways that connect the public sidewalk and the street curb and the public sidewalk with the building structure. Curb Walk Additional paved area directly adjacent to the curb that is located between a grass or landscaped parkway and the street. Distance from the parkway to the street measures two feet (2’) or less. A) B) Snow and Ice. Every owner, lessee, tenant, occupant or other person in charge of any building or lot of ground in the city abutting upon any public way or public place shall be responsible for the following as pertains to such building or lot of ground: Whenever there is a snowfall with an accumulation of four (4) inches or more every owner or occupant of a dwelling or other building, or proprietor or lessee of any enclosed lot or premises, shall clear a path at least thirty-six inches wide (36”) on the sidewalks in front of or adjoining such house, building or premises of snow and ice. If such path connects to an accessible ramp at an intersection, the ramp must also be cleared so as to maintain the pedestrian path from the sidewalk to the street. The path shall be created and Page 4 of 9 A19.Page 492 of 620 24-O-20 ~2~ cleared within twenty-four (24) hours when there is an accumulation of four inches (4”) or greater snowfall, of any snowfall, ice formation event, or winter weather event resulting in an accumulation and the path shall be maintained and clear of snow and ice. If the snow and ice is hardened and congealed such that removal is unduly burdensome or may damage the sidewalk, the sidewalk shall have sand, salt or similar deicing material spread upon its surface. The path shall be cleared and created to give access to abutting property and public ways, including the accessible ramps at intersections with crosswalks. The requirements herein do not pertain to curb walks and they are not required to be kept clear of snow and/or ice. All landlords shall clear snow and ice from private sidewalks and carriage walks, walkways, stairs, driveways, parking spaces, parking lots, and similar areas on private property to permit access for tenants and invitees to such private property. If an owner, lessee, proprietor or occupant neglects or refuses to clear such snow and/or ice, the City may clear such snow and/or ice or authorize some person to do the same on behalf of the City. The City, in its sole discretion, may issue notices of violation to an owner, lessee, proprietor, or occupant for violations of this section. If the City's agent clears snow and/or ice, a notice of lien of the cost and expense thereof incurred by the City shall be recorded by filing a lien in the office of the Cook County Recorder of Deeds. The notice of lien shall consist of a sworn statement setting out: 1. A description of the real estate sufficient for identification thereof; 2. The amount of money representing the cost and expense incurred or payable for the service; and 3. The date when the cost and expense was incurred by the City. Such notice shall be filed within sixty (60) days after the cost and expense is incurred. Upon payment of the cost and expense after the notice of lien was filed as provided herein, the lien shall be released by the City or person in whose name the lien was filed and the release shall be filed of record. Nothing in this section imposes upon the City a duty of care or create a cause of action against the City for personal injury or for damage to personal property due to natural accumulations of snow and ice. (B) (C) Dirt and Weeds. Every owner, lessee, proprietor or occupant under this section shall keep sidewalks clear and free of all obstructions at all times, including but not limited to, dirt and weeds. (C) (D) Off-Street Parking Areas. Every owner or occupant of any dwelling house or other residential building, or proprietor or lessee of any business, commercial or public premises within the City, shall clear the off-street parking spaces and access thereto for spaces required to be provided under zoning or other City Page 5 of 9 A19.Page 493 of 620 24-O-20 ~3~ codes for said premises of ice and snow within twenty-four (24) hours of any four-inch (4”) or greater snowfall, ice event, or winter weather event. (E)Violations: Any person found to have violated this subsection of the Code shall be guilty of an offense punishable as follows: 1. The fine for a first violation is $50.00 2. The fine for a second violation is $200.00 3. The fine for a third and any subsequent violation is $450.00 A separate offense shall be deemed to have been committed upon each such day such violation shall occur or continue. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 24-O-20 shall be in full force and effect after its passage and approval. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 6 of 9 A19.Page 494 of 620 24-O-20 ~4~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Assistant City Attorney Page 7 of 9 A19.Page 495 of 620 February 14, 2020 Johanna Leonard Director of Community Development City of Evanston Johanna, Per your request, included in this memo is information on the cost to add snow removal service to the work plan/services provided by Downtown Evanston (SSA#9). Brightview, the current maintenance contractor for Downtown Evanston, provided this quote for snow removal: Annual payment of $60,000 (snow removal only) or $140,000 (snow removal and salting) to clear a path of 48” on all sidewalks noted in red (attached) after any snow fall of 1” with a cap of 40” (cumulative). Downtown Evanston is required to pay this amount before there is snowfall and if snowfall is greater than the cap of 40”, there would be a per inch fee. This contract is similar to that of many SSAs in Chicago. For example, a Chicago SSA has a $90,000 contract with a cap at 48” of snowfall. In 2019, the average annual snowfall for Evanston and Chicago was 32” so the Chicago SSA paid $90,000 for 32” of snowfall. As of February 13, 2020, Evanston/Chicago area has experienced 18” of snowfall so the SSA could potentially pay $90,000 for half of the “contracted” amount. The snow removal contracts are risky for SSAs because annual snowfall is unpredictable. The Downtown Evanston board is hesitant to consider a service that ultimately will result in complaints and negative PR for our organization. It is costly, risky and the feedback is often so negative that many Chicago SSAs have removed this line of service from work plans. I’m happy to discuss this further with you. Sincerely, Annie Coakley Director, Downtown Evanston Page 8 of 9 A19.Page 496 of 620 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w 89:w89:w ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇÅÆÇÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ÅÆÇ ")") ") ") ") ") ")") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") ") IAIA IA IA IA IAIA IA IA IA IA IA IA IA IAIA IA IA m m ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ ¥f¢ !( !(HinmanAveHinman AveRidgeAveRi dge AveMaple AveMaple AveElmwood AveE l mw o o d A v e Hartrey AveFowler AveFowler AvePitner AvePitner AveDempster St Dempster St Dempster St Elgin Rd Clark St Elgin Rd J udsonAveJudson AveGr ove St Hamilton StSheridan RdSheri dan RdDavis St Davis St Lee St Clark St McCormick BlvdGreenwood St Greenwood St Church St Church St Church St Burnham Pl Grove St Lake St Lake St Lake St EmersonSt Emerson St Emerson St Florence AveOrrington AveBenson AveUniversity Pl Gre e n B a y R d Wade St Pratt CtShermanAveJackson AveMartha LnDodge AveDodge AveWilder S t Lyons St Asbury AveAsbury AveBradley P l Greenleaf St Greenleaf St Greenleaf StCroft LnWesley AveLyons St Crain St Dewey AveFoster St Thelin Ct Foster St Chi cago AveChicago AveLee St Lee St Garnett Pl Crain St Greenwood St Grove St Davis St Nathaniel Pl Wesley AveElinor Pl Sh e r manPl EdgemereCtMichigan AveCust er AveRidge CtBrown AveGrey AveLaurel AveHartrey AveMcDaniel AveSherman AveForest AveLemar AveMcDaniel AveOak AveDarrow AveFlorence AveCampusDrAshland AveSaint Marks CtLake Shore BlvdLeland AveAshland AveE ast R ailro a d A ve Darrow AveForest PlA rts C irc le D rDewey AveHovland CtBrown AveGrey AveChurch & DodgeBusiness District Dempster StreetBusiness District Downtown BusinessDistrict Elliott Fitzsimons Grey Harbert Larimer Stockham BurnhamShores CurreyPark Raymond Dawes(Lagoon) Patriots Lunt Centennial Oldberg MerrickRoseGarden Alexander Penny Mason SmithPerry Beck Grandmothers HarperGardens Hobart Gilbert EmersonSquare Lot 35 Lot 31 Lot 24Lot 8 Lot 60 Lot 23 Lot 14 (BestWestern) Lot 6 West(Police) Lot 6 East(Police) Lot 3(Library) Lot 38(YMCA) Lot 25Lot 27 Lot 48 Lot 11 (CTA) RobertCrownCenter FleetwoodJourdain Center Greenleaf &Chicago Ave Dempster St.& Sherman Ave. Greenwood & Sherman Ave. LakeSt. & ShermanAve University & Benson AveEmerson & Green Bay Foster(CTA) Emerson &McCormick Lake St.& DodgeAve. GreenwoodAve. &Dodge Ave. Lake &Wesley Lake &Asbury Church &Wesley Davis &Wesley Lake &Ridge Greenwood& Mcdaniel Ridge Ave &Greenleaf Lee &Florence Church &Pitner Church &Hartrey Church& Grey Church &Hovland Ct.Church& Brown Dodge &Davis Dodge (700'north ofLake) Dodge (500'north ofLake) Church &Florence Elgin (200'east ofSherman) Emerson &Hartrey Maple (300'north ofChurch) Sheridan& Hinman Sheridan& Clark Sheridan& Davis Forest& Lake Forest &Greenwood Sheridan& Lee Oak (230'north ofChurch) Ridge &Foster Chicago andHamilton Davis &Hinman Dodge &Crain Emerson(200' eastof Benson)Emerson& Dewey Snow Removal Locations m City Building ")Park IA Parking Lot ¥f¢Viaduct / Bridge !(Extra Sidewalk ÅÆÇ School Crossing / Crossing Guard 89:w Other Pedestrian Crossing Business District Extra Sidewalk Snow Removal Zone Street Beach Park Water City of Evanston Central Sidewalk Snow Removal Zone 0 500 1,000 Feet SidewalkSnowRemovalCentral11x17.mxd - 5/19/2014This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ³Page 9 of 9A19.Page 497 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. Date: March 9, 2020 Recommended Action: Staff recommends adoption of Ordinance 33-O-20 to extend the time frame for Development at 910Planned of commencement construction of the -Custer 938 Ave., originally approved on April 8, 2019. The Ordinance would grant an extension of one year for a building permit to be issued and construction to begin. No other changes to the e xisting Planned Development are proposed. Council Action: For Introduction Summary: On April 8, 2019, City Council approved Ordinance 22-O-19 granting approval of the Planned Development eight included development The of 40 construction for townhomes. site development allowances (number of dwelling units, building height, rear yard setback, townhouse orientation, balcony front yard setback, balcony side yard setback, balcony rear yard setback, landscape strip). The Planned Development was approved 6 -1 by City Council. Per Ordinance 22-O-19, the applicant had one year, until April 8, 2020, to obtain a building permit and start the construction of the project, and two years to complete the project from the time of building permit issuance. Kevin Lee, property owner, intended to sell the approved development rights to a different developer and was working towards that goal when a key member of the development team passed away. The sale of the development rights fell through shortly thereafter. The developer is now marketing the property to find a new buyer and requests a one year extension to allow time for the sale and to begin construction. A one year extension would give the property owner until March 23, 2021, to obtain a building permit. P1.Page 498 of 620 The applicant has not requested any adjustments to the approved Planned Development and intends for the property to develop as approved. Staff is not aware of any objections to the extension request. Legislative History: February 2019 13, - Planned DevelThe proposed map accompanying (and opment amendment) was unanimously recommended for approval by the Plan Commission as presented by staff with additional conditions of 1) removal of 2 parking spaces on the north side of Main St. at Custer Ave., and 2) the developer wi ll continue to work with staff on the building design facing Custer Ave. March 11, 2019 - The proposed Planned Development (and accompanying map amendment) was unanimously approved for introduction at P&D and City Council. April 8, 2019 - The proposed Planned Development (and accompanying map amendment and easement resolution) were approved by City Council 6 -1. Attachments: Ordinance 33-O-20 Extension to a Planned Development at 910-938 Custer Ave. Evanston Custer PD Extension Request Page 2 of 30 P1.Page 499 of 620 2/24/2020 33-O-20 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct the Dwelling Units in the Planned Development Previously Authorized by Ordinance 22-O-19 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that prot ect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on April 8, 2019, the City Council enacted Ordinance 22-O-19, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development (the “Planned Development”) and Rezoning from MUE Transitional Manufacturing-Employment District to MXE Mixed-Use Employment District at 910-938 Page 3 of 30 P1.Page 500 of 620 33-O-20 ~2~ Custer Avenue (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, the Planned Development Ordinance approved the creation of forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single -family attached dwelling units, commonly referred to as townhouses at the Subject Property (the “Project”); and WHEREAS, on February 14, 2020, the property owner for the Subject Property, Kevin Lee (the “Applicant”) requested an amendment to the Planned Development in order to extend the timeframes for himself and any successor in interest to obtain a building permit to construct the dwelling units (the “Amendment”); and WHEREAS, City Code Sections 6-3-5-15(A) and 6-8-1-10(A) provide for a time period for construction of one (1) year unless the City Council approves for an extended date by which to obtain a building permit in order to allow for a staged development; and WHEREAS, in order to commence construction of the residential units, the Applicant requests an amendment to the Planned Development to provide for an additional one (1) year to obtain a building permit to commence construction of the dwelling units in the Project, revising the date to obtain a building permit to be March 23, 2021 (the “Extension Request”); and WHEREAS, on March 9, 2020, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Extension Request; and WHEREAS, during said meeting, the P&D Committee received input from Page 4 of 30 P1.Page 501 of 620 33-O-20 ~3~ the public, and carefully deliberated on the Extension Request and the Applicant was given notice of the P&D and City Council meetings; and WHEREAS , at its meetings on March 9, 2020 and March 23, 2020, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 33-O-20 and the Extension Request, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance and Sections 6-3-5-15(a) and 6-11-1-10(A)(4) of the Zoning ordinance, the City Council hereby grants an amendment to the Planned Development Special Use Permit previously authorized by Ordinance 22-O-19 to allow for a one (1) year time extension to the Applicant to obtain a building permit for the limited purpose of construction of the dwelling units at 910-938 Custer Avenue in the Planned Development described herein. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this Page 5 of 30 P1.Page 502 of 620 33-O-20 ~4~ ordinance in substantial compliance with the following: the terms of this Ordinance 33-O-20; terms of Ordinance 22-O-19; all applicable City Code requirements; the Applicant’s testimony and representations to the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Construction of Residential Units: The Applicant must obtain a building permit for the construction of forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single-family attached dwelling units within one (1) year (March 23, 2021). The construction shall be in compliance with all applicable City Code restrictions, including but not limited to, the construction must be completed within a period of twenty-four (24) months after issuance of the building permit. (c) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (d) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 33-O-20, all applicable regulations of the Ordinance 22-O-19, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 33-O-20 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean Kevin Lee, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after Page 6 of 30 P1.Page 503 of 620 33-O-20 ~5~ its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Page 7 of 30 P1.Page 504 of 620 33-O-20 ~6~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski Corporation Counsel Page 8 of 30 P1.Page 505 of 620 33-O-20 ~7~ EXHIBIT 1 ORDINANCE 22-O-19 Page 9 of 30 P1.Page 506 of 620 Page 10 of 30P1.Page 507 of 620 Page 11 of 30P1.Page 508 of 620 Page 12 of 30P1.Page 509 of 620 Page 13 of 30P1.Page 510 of 620 Page 14 of 30P1.Page 511 of 620 Page 15 of 30P1.Page 512 of 620 Page 16 of 30P1.Page 513 of 620 Page 17 of 30P1.Page 514 of 620 Page 18 of 30P1.Page 515 of 620 22-O-19 ~10~ EXHIBIT A Legal Description LOT 1 IN DARD PRODUCTS THIRD CONSOLIDATION, BEING A CONSOLIDATION OF LOT 3 AND THE NORTH HALF OF LOT 4 IN RAILWAY SUBDIVISION AND LOT 1 IN DARD PRODUCTS SECOND CONSOLIDATION, IN THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED. PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL Page 19 of 30 P1.Page 516 of 620 22-O-19 ~11~ EXHIBIT B Addresses and PINs of Properties Removed from the MUE Transitional Manufacturing-Employment District and Placed Within the MXE Mixed-Use Employment District PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL Page 20 of 30 P1.Page 517 of 620 22-O-19 ~12~ EXHIBIT C Map of Properties Removed from the MUE Transitional Manufacturing- Employment District and Placed Within the MXE Mixed-Use Employment District Page 21 of 30 P1.Page 518 of 620 910-938 Custer Ave. drawGr aphics_po ly Use r d ra wn polygons Zonin g Bo un da ries & Labels Tax Parc els March 5 , 2 0 19 0 0.0 3 0.0 60.0 15 mi 0 0.0 55 0.110.0 275 km 1:2,0 0 0 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 22 of 30P1.Page 519 of 620 22-O-19 ~13~ EXHIBIT D Development Plans Page 23 of 30 P1.Page 520 of 620 Page 24 of 30P1.Page 521 of 620 Page 25 of 30P1.Page 522 of 620 Page 26 of 30 P1.Page 523 of 620 Page 27 of 30 P1.Page 524 of 620 22-O-19 ~14~ EXHIBIT E Landscape Plans Page 28 of 30 P1.Page 525 of 620 Evanston CommonsPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: G. LEHMAN RLA 1 DAPR REVIEW PLANS 01-18-19COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.PROJECT NO.:00102ISSUE DATE:JAN. 18, 2019SCALE:SHEET NUMBEREVANSTON COMMONS 912 CUSTER AVENUE EVANSTON, ILLINOIS G. LEHMAN RLA PRELIMINARY LANDSCAPE PLANS Page 29 of 30P1.Page 526 of 620 Evanston Custer LLC 1400 South Michigan Ave. #1905 Chicago, IL 60605 Planned Development Extension Request To Whom It May Concern, I would like to request an extension for the Planned Development for the property located at 910-938 Custer Avenue, Evanston, IL 60202 for 12 months. The additional time will be required for the developer to file a building permit. Thank you, Kevin Lee Manager Evanston Custer LLC Page 30 of 30 P1.Page 527 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District Date: March 9, 2020 Recommended Action: The Plan Commission recommends denial of Ordinance 34 -O-20 to remove 2044 Wesley Ave. from the oWE West Evanston Overlay District. Staff recommends City Council consider the intent of the West Evanston Master Plan and logistical development issues at 2044 Wesley Ave. and surrounding parcels to determine if it is appropriate to remove t he oWE Overlay regulations for future development at the site. Special attention should be given to the Plan and Overlay details that require the extension of Jackson Ave. and Wesley Ave. that should one day become complete through-streets. If deemed appropriate for the removal of the oWE Overlay, the site would follow the zoning regulations of the underlying R4 General Residential District. Council Action: For Introduction Summary: The applicant is the property owner and/or contract purchaser of five contiguous parcels that are between Foster St. and Simpson St., and Green Bay Rd. and just west of Jackson Ave. All parcels are currently vacant. Three of the parcels are located within the R4 General Residential District as well as the oWE West Evanston O verlay District. The other two parcels (just east of Jackson Ave.) are within the R5 General Residential District and are not within the Overlay District, and are therefore not part of the proposed map amendment but will be part of the future planned development proposal. Common Address Parcel PIN Existing Zoning Proposed Zoning 2044 Wesley Ave. 10-13-204-021-0000 R4 & oWE R4 Old Mayfair ROW/ 10-13-203-024-0000 R4 & oWE R4 P2.Page 528 of 620 Common Address Parcel PIN Existing Zoning Proposed Zoning extended Jackson Ave. Old Mayfair ROW/ extended Jackson Ave. 10-13-203-021-0000 R4 & oWE R4 2017-21 Jackson Ave. 10-13-204-023-0000 R5 No change 2017-21 Jackson Ave. 10-13-204-022-0000 R5 No change The parcels proposed for rezoning are outlined in bold red. West Evanston Master Plan: The West Evanston Master Plan was adopted following an extensive planning process that heavily involved the community and called for the type of infill development appropriate to certain vacant properties, underutilized properties, and the vacated Mayfair railroad right-of- way. The Plan acknowledges incomplete streets such as Jackson Ave. and Wesley Ave. north of Foster St. that should be extended in conjunction with redevelopment. Much of the suggested development in the Plan could only be accomplished if multiple properties are aggregated together or consolidated. The Plan was based largely on the housing and development market at the time, which was in a boom that encouraged property owners to sell and also yielded high profit margins for developers. The Plan was adopted by City Council on May 14, 2007. The Plan is based on five Guiding Principles: 1. Reconnect the Community: Complete terminating streets and sidewalks and remove old railroad retaining walls. 2. Maintain the Green Character of the Community: Protect landscaping and mature trees, maintain front yard setbacks of 8 feet to 25 feet, and incorporate wide parkways with street trees. 3. Increase the Walkability of the Neighborhood: Provide a walkable block pattern with continuous and wide sidewalks and provide safe passage for bicyclists. 4. Provide a Lifecycle of Housing Choices: Expand the housing stock with additional types of housing, provide opportunities for affordable housing, and respond to the current real estate market. 5. Feasible Provide Neighborhood-small Protect Space: Commercial Scaled neighborhood business districts by encouraging small-scale commercial and retail uses. More specifically, the subject properties are located within Subarea 1 of the Plan, which is designated for the following redevelopment: Page 2 of 21 P2.Page 529 of 620 This area of the Plan can only be accomplished if many separate properties are redeveloped at the same time, including the property at the southwest corner of Simpson St. and Green Bay Rd. where a self-storage business with a large commercial building currently sits. The self-storage property is not currently for sale. Without that property (as well as portions of others), Jackson Ave. cannot be extended all the way to Simpson St., and the new connection of Wesley Ave. and Jackson Ave. cannot be accomplished. In general, the Plan calls for townhomes in this area. In 2007, the housing market crashed and caused a reevaluation of the value of residential properties and developments. Housing prices dropped and profit margins for developers al so dropped (due to resale value), in conjunction with tight lending restrictions, which significantly changed the redevelopment market and feasibility of large -scale developments. Tight lending restrictions also made it extremely difficult for developers t o access funds to cover extensive site engineering and infrastructure that could previously be accomplished. The combination of these things and the drastic market change meant areas noted in the Plan that require the aggregation of multiple properties and the extension of public streets and infrastructure are exceptionally difficult or impossible to redevelop exactly as the Plan directs. The West Evanston Master Plan is a guiding document that specifies the ideal redevelopment of the area in question, but is not specifically a requirement that must be followed exactly. The Plan is not the City Code, and may be deviated from if the intent of the Plan is followed. Staff is aware of multiple properties noted in the Plan that can be easily redeveloped in accordance with the Plan without consolidation of ownership, as well as multiple properties that are extremely difficult or impossible to redevelop based on the Plan and current separate ownership that therefore continue to be underutilized or vacant. oWE West Evanston Overlay District Since the West Evanston Master Plan is a guiding document, the Plan called for establishing an overlay district with exact zoning regulations codified in the Zoning Ordinance. The intent of the oWE District is to require implementation of the West Evanston Master Plan, and was adopted on January 26, 2009. The regulations detail the exact location and layout of extended public streets, sidewalks, right -of-ways, and landscaping, as well as specifically required housing types with exact building locations, setbacks, height, and building styles. The oWE is a form-based code that allows the community and potential developers to understand up front the requirements and expectations for redevelopment of specific sites. Properties within the oWE District may only redevelop with new structures if the oWE regulations are followed. Variations may be requested for façade requirements in addition to eligible major and minor variations listed in the Zoning Ordinance, but other requirements such as the layout of public streets and other infrastructure cannot be deviated from by more than 10 feet from the location of the centerline depicted in the overlay or without approval through the site plan review process if deemed necessary by the City for public safety or fire protection purposes. As an overlay district, subject properties must follow the requirements of the underlying zoning district as well as the requirements of the overlay district’s form based code, with the overlay requirements superseding any conflicting code requirements. Page 3 of 21 P2.Page 530 of 620 The oWE District requires Townhouse Type II and extensions to Wesley Ave. and Jackson Ave., including sidewalks and landscaped right-of-ways, on the applicant’s subject properties. However, the townhouse and street layout required by the oWE District are partially located on other properties that are not available for redevelopment at this time. Specific regulations of the oWE District and the applicant’s properties include: Two-way neighborhood streets (ie. extensions of Jackson Ave. and Wesley Ave. as shown above) require a 54 foot typical right-of-way width with a minimum of 28 feet of pavement including parking on both sides and a yield lane with a minimum width of 14 feet , in addition to typical curbs, sidewalks at least 5’4” in clear width, lighting, street trees, and stormwater infrastructure. Locations of street extensions are specified and the centerline of street extensions cannot deviate by more than 10 feet from the location shown within the oWE Overlay. Townhouse Type II (housing type required at the subject properties) require a 15 -30 foot front yard build-to zone (minimum and maximum front yard setbacks), a 15 -30 foot street side yard build-to zone, 5 foot interior side yard setback, 10 foot minimum between structures, 5 foot rear yard setback, 50% building lot coverage, 55% impervious surface coverage plus 15% semi-impervious surface coverage, parking in the rear only and not visible from any street, minimum building height of 2 stories and maximum building height of 3.5 stories or 42 feet (measured to the midpoint of a sloped roof), maximum building height at the street façade of 2.5 stories or 35 feet, additional 8 foot rear yard setback for additional height, 8-14 foot minimum lower and upper floor’s height (each), minimum 12% upper story front and street side transparency, without maximum façade area principal window yard transparency, entrance on front or street side yard façade, and a minimum of two continuo us attached townhomes and maximum of five per overall building footprint. The oWE District includes additional openings, specific regulations for building style, design, materials, window balconies, and landscaping (see attached). Page 4 of 21 P2.Page 531 of 620 The oWE District includes diagrams and pictures to further clarify the myriad of regulations of the form based code, including but not limited to: Photo - Figure XIV-A: Builidng Siting Photo - Figure XIV-B & XIV-C Specific form based code, such as the oWE West Evanston Overlay District, serves a purpose by informing the surrounding community and potential developers of the exact development that must occur on a specific property. When such development is feasible, form based code provides clarity and certainty for all pa rties involved. There are many properties throughout the oWE District that could and will benefit from the form based code when they are redeveloped. However, such detailed and specific requirements, along with the specific substantial for need infrastruct street public as improvements such ure extensions, may be problematic for certain properties. Canal-Green Bay Road/Ridge Avenue Church Street Study Area Report In September of 2005 City Council adopted the Canal-Green Bay Road/Ridge Avenue- Church Street Study Area Report. This report looked at the area defined by the Metropolitan Water Reclamation District (MWRD) Canal, Green Bay Road/Ridge Avenue and Church Street, analyzing existing conditions, identifying issue groups (Economic Development; Urban Design, Services, and Streets Infrastructure, Public Zoning; & Character, Community Transportation; Housing; Public Safety and Community Cohesion; and Youth) and creating a vision. The Plan was adopted prior to the West Evanston Master Plan and the oWE West Evanston Overlay District, but provides important information about what the area lacked and what the surrounding community wanted. The Plan reports the community specifically noted additional housing types other than single family detached homes are needed in the area, and especially housing that encourages more homeownership. The Plan also notes infrastructure improvements are needed to both existing streets and sidewalks as well as terminated streets that lack vehicular, pedestrian, and bicycle connection points to other transportation points across the city. The Plan notes portions of Jackson Ave. were renovated and adaptively reused, and other portions of Jackson Ave., specifically including the area southeast of Jackson Ave. and Simpson St., should be immediately (circa 2005) redeveloped with the goal of enhancing the urban design clarity of the community. That area includes the applicant’s properties, and has seen no redevelopment. The Plan also calls for the removal of the old Mayfair viaducts and development of infill residential in the existing residentially zoned areas with retail and mixed - use along commercial corridors such as Simpson St. and Green Bay Rd. The Plan details controversy among the community relating to the existing R5 General Residential zoning surrounding the area (note – the applicant’s properties feature underlying R4 Members abutting). immediately R5 Residential with zoning, of General the the community noted much of the existing R5 area features single family homes (including multiple family structures that were converted from previously single family homes and still Page 5 of 21 P2.Page 532 of 620 appear in bulk and style as single family homes) so the R5 maximum building height of 50 feet is not appropriate. On the other hand, it was seen that downzoning th e area would take away significant value to the properties and make it impossible to provide affordable housing and redevelopment opportunities. The Plan called for establishing an R5a area (surrounding the applicant’s properties) with a lowered maximum bu ilding height of 42 feet. While this zoning change was not enacted in 2005, and was recently revisited by the Plan Commission and recommended for denial to City Council, it is apparent much of the surrounding community favors a lower building height more similar to the existing single family homes. Proposal Overview The applicant requests removal of the oWE District so that the numerous and extremely detailed regulations of the form based code, including the specific location of buildings and street extensions, does not have to be followed. The applicant has a preliminary site plan to redevelop the properties in phases that follow the intent of the West Evanston Master Plan by extending Jackson Ave. to the extent possible, connecting Wesley Ave. to Jackso n Ave. by an alley, and to construct townhomes. The extended Jackson Ave. and townhomes are roughly in the locations specified by the West Evanston Master Plan and oWE District, but do not follow the exact regulations of the oWE District – many of which are not eligible variation requests. It is not feasible to construct the Wesley Ave. extension west to Jackson Ave. and fit any dwelling units on the site unless the storage facility that fronts Simpson St. is included in the development (it is not currently for sale). The applicant submitted the following preliminary site plan to staff to show the intended redevelopment of the applicant’s properties: Photo - proposed PD development The preliminary site plan has been vetted by the City’s Fire Department and Public Works Agency for preliminary acceptability to ensure the extended Jackson Ave. and connecting alley meet City standards. If the oWE District designation is removed from the applicant’s properties, the applicant states that he would then work towards a more complete proposal that follows the West Evanston Master Plan and the underlying R4 General Residential District, and will submit for a Planned Development that requires a public hearing with the Plan Commission and City Council approval. However, there would be no legal obligation to follow the Master Plan. The exact development proposal has not been applied for and is not under consideration as part of this map amendment request. The applicant also submitted an alternate preliminary site plan that does not extend or connect any terminating streets and instead incorporates the Mayfair right -of-way area into the proposal for all subject properties to feature townhomes and a private drive connecting to Foster St. and Green Bay Rd (see attached). This plan is not acceptable to the Public Works Agency or Planning & Zoning Division, and does not follow the intent of the West Evanston Page 6 of 21 P2.Page 533 of 620 Master Plan. This development proposal has not been applied for and is not under consideration as part of this map amendment request. It is of interest to note that if the oWE District is removed from the applicant’s properties, the maximum building height is reduced from 42 feet to the midpoint of the roof (oWE regulation) to 35 feet to the peak (R4 regulation). Additional R4 General Residential District regulations that the properties would revert to include reduced building lot coverage of 40% and impervious surface coverage of 55%, 27 foot front yard setbacks, and 30 foot rear yard setbacks. Complete R4 District regulations are attached. If the oWE District is removed as requested, the applicant plans to then proceed with more detailed plans for redevelopment at the properties and will apply for a Planned Development. Any proposal should still follow the intent of the West Evanston Master Plan. As a Planned Development, certain regulations are eligible for Site Development Allowances to override the R4 District maximums. Planned Developments require a public hearing with the Plan Commission and City Council approval. The proposed map amendment to remove the oWE West Evanston Overlay District from 2044 Wesley Ave. and the adjacent Mayfair right-of-way property may be consistent with the goals, objectives, and policies of the Comprehensive General Plan. The Comprehensive Plan notes Evanston faces the challenge of having a “housing market perceived as comparatively expensive necessitating efforts to promote housing affordable for low-, moderate-, and middle-income households. The West Evanston Master Plan and current oWE District call for townhomes, a needed housing type in Evanston, at 2044 Wesley Ave. However, the exact regulations of the oWE District cannot be feasibly carried out at 2044 Wesley Ave. unless additional parcels are aggregated, including the self-storage facility to the north that is not for sale. The exact requirements of the oWE District could be carried out if properties from four other owners were added to the development. Legislative History: February 12, 2020 - The Plan Commission considered the proposed map amendment and recommended denial of the proposal 2-4. Commissioners noted it may be beneficial for the applicant Planned future the with conjunction in map the for reapply to amendment Development, which would allow the Commission to review the map amendment with certainty of what redevelopment would occur on the site as a Planned Development in the R4 District (and not in the oWE Overlay). Attachments: Ordinance 34-O-20 Map Amendment to Remove oWE Overlay at 2044 Wesley Ave. Plan Commission Meeting Minutes Draft Excerpt - February 12, 2020 Page 7 of 21 P2.Page 534 of 620 2/24/2020 34-O-20 AN ORDINANCE Amending the Zoning Map to Remove 2044 Wesley Avenue from the oWE West Evanston Overlay District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations ; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and Page 8 of 21 P2.Page 535 of 620 34-O-20 ~2~ WHEREAS, on February 12, 2020, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 20PLND-0002, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to remove 2044 Wesley Avenue from the oWE West Evanston Overlay District; WHEREAS, at its February 12, 2020 meeting, the Plan Commission received testimony and made findings pursuant to Subsection 6 -3-4-6 of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meeting of March 9, 2020, the Planning and Development Committee of the City Council considered and reviewed the findings and recommendation of denial of the Plan Commission in case no. 20PLND-0002 and recommended City Council approval thereof; and WHEREAS, at its meetings of March 9, 2020 and March 23, 2020, the City Council considered and adopted the records and recommendations of the Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. Page 9 of 21 P2.Page 536 of 620 34-O-20 ~3~ SECTION 2: The City Council hereby amends the Zoning Map to remove the property listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the oWE West Evanston Overlay District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _______________, 2020 Adopted: _________________, 2020 Approved: ___________________________, 2020 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Kelley Gandurski Corporation Counsel Page 10 of 21 P2.Page 537 of 620 34-O-20 ~4~ EXHIBIT A Legal Description of Property Removed from the oWE West Evanston Overlay District That part of Lots 11 and 12 in Block 2 in Grant & Jackson's Addition to Evanston, Lots 6-10 in Block 1 in Doyle's Addition to Evanston, vacated Jackson Ave., and the vacated alleys in said Block 1 in Doyle's Addition to Evanston, all being bounded and described as follows: Commencing at the Southeast corner of Block 3 in Grant and Jackson's Addition to Evanston; thence Westerly along the South line of said Block 3 a distance of 71.82 feet; thence Northeasterly along a line forming an angle of 65 degrees 25 minutes 30 seconds, measured counterclockwise from the last described course, a distance of 150.20 feet; thence continuing Northeasterly along a line forming an angle of 167 degrees 40 minutes, measured counterclockwise from the alst described course, a distance of 26.26 feet, more or less, to a point on the East line of said Block 3 distant 157 feet, more or less, northerly from the Southeast corner of said Block 3, said point being the point of beginning of the parcel of land herein described; thence Southerly along said East line of Block 3 a distance of 5 feet, more or less, to a point distanct 152 feet Northerly from the Southeast corner of said Block 3; thence Northeasterly along a straight line a distance of 45 feet, more or less, to a point on the Southerly extension of the centerline of vacated Jackson Ave., said straight line being drawn from the last described point on the East line of said Block 3 to the Southwest corner of Lot 11 in Block 2 in Grant and Jackson's Addition to Evanston; thence Northerly along said centerline of vacated Jackson Ave., extended, a distance of 20 feet, more or less, to a point on a line drawn parallel with and distant 32 feet Southerly, measure d radially, from the centerline of the most Southerly main track (now removed) of the East wye tracks of the Mayfair to Evanston Line of the Chicago and Northwestern Transportation Company, as said main track was previously located; thence Northeasterly parallel with said centerline of the most Southerly main track a dstance of 195 feet, more or less, to a point on the North line of said Block 2 in Grant and Jackson's Addition to Evanston; thence Easterly along said North line of Block 2, and the Easterly extension thereof, a distance of 310 feet, more or less, to a point on the South line of Lot 8 in Block 1 in Doyle's Addition to Evanston, distant 19 feet Westerly from the most Easterly corner of said Block 1, said point being also the Southwest corner of that certain parcel of land dedicated for public street by plat dated February 2, 1935 and recorded April 1, 1936, as document number 11785127; thence Northwesterly along the Southwesterly line of said parcel dedicated for street purposes, a distance of 101 feet, more or less, to a point distant 91.5 feet Southeasterly, measured at right angles, from the Northwest line of Lot 6 in Block 1 in Doyle's Addition to Evanston; thence Southwesterly parallel with said Northwest line of Lot 6 a distance of 32 feet, more or oess, to a point distant 28 feet Northerly, measured radially, from the centerline of the msot Northerly main track (now removed) of said Chicaog and Northwestern Transportation Company's East wye tracks; thence Westerly parallel with said main track centerline a distance of 380 feet, more or less, to a point on the East line of vacated Jackson Ave.; thence Southwesterly Page 11 of 21 P2.Page 538 of 620 34-O-20 ~5~ along a straight line a distance of 165 feet, more or less, to the point of beginning, in the Northeast 1/4 of Section 13, Township 41 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PIN: 10-13-204-021-0000 That part of Lots 4-6 in Block 12 in Evanston Centre Addition, Block 13 in Evanston Centre Addition, Lots 1-7 in Block 3 in Grant and Jackson's Addition to Evanston, the vacated North South alley in said Block 3, and vacated Jackson Ave., all being bounded and described as follows: Commencing at the Southeast corner of Block 3 in Grant and Jackson's Addition to Evanston; thence Westerly along the South line of said Block 3 a distance of 71.82 feet to the point of beginning of the parcel of land herein described; thence Northeasterly along a line forming an angle of 65 degrees 25 minutes 30 seconds, measured counterclockwise from the last described course, a distance of 150.30 feet; thence continuing Northeasterly along a line forming an angle of 167 degrees 40 minutes, measured counterclockwise from the last described course, a distance of 26.26 feet, more or less, to a point on the East line of said Block 3, distant157 feet, more or less, Northerly from the Southeast corner of said Block 3; thence Northeasterly along a straight line a distance of 165 feet, more or less, to a point on the East line of vacated Jackson Ave., distant 26 feet Northerly, measured radially, from the centerline of the most Northerly main track (now removed) of the Chicago and Northwestern Transportation Company's East wye tracks; thence Northerly along said East line of vacated Jackson Ave. a distance of 37 feet, more or less, to a point distant 44 feet Easterly, measured at right angles from the centerline of the original main track (now removed) of the Westerly leg of the Chicago and Northwestern Transportation Company's Mayfair to Evanston Line; thence Northeasterly parallel with said original main track centerline to a point on the North line of Block 13 in Evanston Centre Addition; thence Westerly along the North line of said Block 13 to the Northwest corner thereof; thence Southwesterly along a straight line a distance of 174 feet, more or less, to a point on the East line of Lot 4 in Block 12 in Evanston Centre Addition, distant 7.7 feet Southerly of the Northeast corner of said Lot 4, said point being also 50 feet Northwesterly, measured at right angles, from the original main track centerline (now removed) of said transportation company''s Mayfair to Evanston Line; thence Southwesterly parallel with said original main track centerline a distance of 475 feet, more or less, to a point on the South line of Lot 7 in Block 3 of Grant and Jackson's Addition to Evanston; thence Easterly along the South line of said Block 3 a distance of 112 feet, more or less, to the point of beginning, excepting therefrom that part of Block 13 in Evanston Centre Addition, and vacated Jackson Ave., all being bounded and described as follows: beginning at the Northwest corner of Lot 1 in Public Storage Consolidation Subdivision per document no. 49142050 recorded March 13, 1989; thence Southwesterly along the Westerly line of aforesaid Lot 1, also being a curve concave to the Northwest, having a chord length of 156.72 feet, and an arc length of 156.80 feet; thence Northwesterly along a line making an angle of 85 degrees 50 minutes 56 seconds measured counterclockwise from the last described course , a distance of 91.78 feet; thence Northeasterly 110.76 feet to the South line of Simpson St. 68.80 feet West from the Northwest corner of said Lot 1 in Public Storage Consolidation Page 12 of 21 P2.Page 539 of 620 34-O-20 ~6~ Subdivision; thence East along the North line of Block 13, also South line of Simpson St. a distance of 86.60 feet to the point of beginning, in the Northeast 1/4 of Section 13, Township 41 North, Rainge 13, East of the Third Principal Meridian, in Cook County, Illinois. PINs: 10-13-203-024-0000 & 10-13-203-021-0000 Page 13 of 21 P2.Page 540 of 620 34-O-20 ~7~ EXHIBIT B Map of Properties Removed from the oWE West Evanston Overlay District Page 14 of 21 P2.Page 541 of 620 My Map Zoning Boundaries & Lab els Zoning Ove rlay Districts oCSC - Cen tral Street Co rridor oDM - Dempster-Ma in Overla y oH - Hosp ital Overlay oRD - Redevelopme nt Overlay oWE- We st Ev anston Overlay Tax Parcels Ja nu ary 30 , 2 0 20 0 0.0 3 0.0 60.0 15 mi 0 0.0 55 0.110.0 275 km 1:2,0 0 0 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 15 of 21P2.Page 542 of 620 DRAFT- NOT APPROVED Page 1 of 6 Plan Commission Minutes 2/12/20 MEETING MINUTES EXCERPT PLAN COMMISSION Wednesday, February 12, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), Jennifer Draper, Carol Goddard, John Hewko, Brian Johnson, Jane Sloss Members Absent: George Halik, Andrew Pigozzi Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. NEW BUSINESS A. Map Amendment 2044 Wesley Avenue 20PLND-0002 John Cleary, owner, submits for a Zoning Ordinance Map Amendment pursuant to City Code Title 6, Zoning, to remove property, known as 2044 Wesley Ave., from the West Evanston Overlay (oWE) District. This map amendment is in anticipation of a future planned development that would include this and additional properties, and consist of 3-story townhouses and one 4-story apartment building with indoor and outdoor parking. Mr. Mangum provided an overview of past plans for the area such as the West Evanston Master Plan and the Canal-Green Bay Road- Ridge Avenue-Church Street Study Area Report. He then reviewed some existing regulations for the West Evanston Overlay District and properties within the district that had been developed. He then introduced the proposed map amendment. Chair Isaac opened the hearing up to questions from the Commission. He then asked why the removal from the overlay was needed. Mr. Mangum replied tha t it was a request from the applicant due to not owning enough of the needed properties (such as the Public Storage and Parking Lot) to fully comply with the overlay. Commissioner Sloss then asked how the development would follow the West Evanston Master Plan versus the overlay district and does that relate the form -based code. Mr. Page 16 of 21 P2.Page 543 of 620 DRAFT- NOT APPROVED Page 2 of 6 Plan Commission Minutes 2/12/20 Mangum replied that the form based code of the West Evanston Overlay District implements the West Evanston Plan. Mr. John Cleary, the applicant, stated he moved to Evanston in 2013 and lives near the site with children in the local schools. He then expressed that the overlay is very restrictive. He then explained that part of the overlay requirements include connecting the streets; on a lot that is 100 ft. deep this would be restrictive for building once the streets are in place. Mr. Cleary then stated that he is looking to build 2.5 to 3 –story townhouses; the proposed apartment building is not within the overlay district. If the properties are not in the overlay he would seek to build within the underlay zoning code regulations Chair Isaac inquired why the applicant was not applying for the map amendment and planned development at the same time. Mr. Cleary responded that due to cost, approximately $100,000 in plans, civil engineering and environmental work, it makes more sense to do the map amendment first then apply for the development. If the City wants only townhouses, he would agree to sign an agreement or undertaking to proceed and appear before City Council. He went on to state that there is very little new affordable housing construction and townhomes are a form of housing that is missing. Commissioner Draper asked Mr. Cleary what his plans would be if the proposed text amendment does not pass. Mr. Cleary responded that building a road between Wesley Ave. and Jackson St. would be impossible, however, if the overlay is removed then the site would be developed and generate taxes. Commissioner Hewko stated that the materials indicate a need for the Public Storage lot along Simpson St. to be a part of development and inquired if the development is contingent on obtaining that property. Mr. Cleary responded that the proposal has nothing to do with the Public Storage facility and the parking owned by Walgreens. Chair Isaac then opened up the hearing to questions from the public. Mr. Marcus Lechleidner asked if all of the parcels are needed for th e project to make financial sense. Mr. Cleary responded that the way the plan is laid out, development would require the purchase of the public storage facility, Walgreen’s parking lot, and property along Green Bay Road as well as putting in a road, which would be very expensive. He added that the plan was created in an era when a lot of development was occurring. Mr. Lechleidner then asked what the expected cost of the townhomes would be. Mr. Cleary replied that townhomes costs are proposed to be $500,00 0 - $550,000 once complete, approximately $2,000 per month mortgage. Expected to be 2,000 square feet with 2-car garages. Page 17 of 21 P2.Page 544 of 620 DRAFT- NOT APPROVED Page 3 of 6 Plan Commission Minutes 2/12/20 Mr. Lechleidner then stated that a lot of people walk through the property and asked if it would still be possible with the development? Mr. Cleary responded that it could be possible to have access. He has an option on the properties but the City may have to foot the bill to clean the property. It would still be possible to walk through from Jackson St. Jeff Masters inquired if the public storage facility does not go away if there would still be a road between the two properties. Mr. Cleary responded that there would be a private drive linking Jackson Ave. and Wesley Ave. between the facility and the town home buildings, owned by the townhome owners. Chair Isaac stated that it appears that the front of the townhomes would be south facing and to access the homes, one would need to go from the public street to the private sidewalk to access the townhomes and there would be a private alley to access public streets to get to the garages in the back. Jeff Masters asked for clarification on the zoning change. Mr. Cleary stated that the Plan calls out the layout of roads and development. The underlying zoning wou ld remain R4 and building could occur. Mr. Mangum stated that the overlay calls out the area for the public roads and then calls for development regulations. If it is removed, the underlying zoning district regulations would have to be followed. The R4 Dis trict provides for a wider variety of housing than the overlay. Mr. Cleary added that the R4 District has lower height restrictions as well as density. Ms. Carolyn Dellutri asked what the maximum height is for the R4 District. Mr. Mangum responded that the maximum height is 35 ft. or 2.5 stories. R5 is 50 ft. or five stories. Ms. Amy Masters voiced concern over the amount of greenspace and asked if removing the property from the overlay would remove those requirements? Mr. Mangum responded that the overlay requirements would be removed. One way to ensure keeping the greenspace could be to tie the two together, the map amendment and planned development. Chair Isaac stated the other option would be to amend the plan. Ms. Dellutri asked if the property is removed and a planned development follows, could variances be granted regarding height. Mr. Mangum confirmed that could be done. Chair Isaac then opened the hearing up to public comment. Mr. Masters voiced concern of the proposal coming in two parts. There was a long process to implement the plan. If the proposed change occurs but the property is sold, there are no guarantees that “good faith” would be followed. Ms. Dellutri asked for the Commission to consider the character of the area which should be kept. In the discussion about the R5a zoning Commissioners stated that the Page 18 of 21 P2.Page 545 of 620 DRAFT- NOT APPROVED Page 4 of 6 Plan Commission Minutes 2/12/20 study should be looked at again. The Study called for downzoning. If the parking lot and storage facility are sold then they are stuck so the entire area should be considered. Ms. Masters stated that there is a lot of resentment in the 5th Ward towards developers and residents are angry. The whole area should be restudied and the people in the area should be considered, not add too many people and density to the area. Mr. Chris Gotschall stated that there are decisions being made based on old plans and data. There is a lot of tension. He added that townhomes are not necessarily bad but items addressed in the plan spoke to density. Mr. Cleary stated that part of the parcel does not restrict but extends Jackson St. at his cost. He has no problem committing to just townhomes. There is density further south with very dense zoning, this area is less dense. Chair Isaac closed the public hearing and the Commission began deliberations. Commissioner Goddard asked what has been developed within the overlay. Mr. Mangum reviewed three properties, Emerson Square, Y.O.U. building and a ComEd station. He added that some properties have become available but not enough TIF increment has been created for public aggregation of properties. Commissioner Draper asked if there was a public-private partnership possible for the street. Mr. Mangum stated that there would have to be a discussion with the City Council. Commissioner Johnson stated in looking at the 5 principles, how would principles one and three affect connectivity. Mr. Mangum responded that the project would create a connection with the private drive. There would be some extension of the road, but it would compromise the quality of the connections contemplated including the orientation of development towards public streets as a traditional neighborhood design would. Commissioner Isaac asked the Commissioners how they feel about a partial removal and not having a continuous block. Commissioner Goddard stated that they need to consider if the overlay has accomplished its goals. If it has, it should be kept; if not, it should be removed. Chair Isaac inquired why one parcel should be removed that is the central area of this portion of the overlay district. It could be compromising that portion of the overlay. Commissioner Draper stated that it would be difficult to development the site and has not been done in 15 years. Rather than leave the property vacant, attempts could be made at figuring out a compromise. Page 19 of 21 P2.Page 546 of 620 DRAFT- NOT APPROVED Page 5 of 6 Plan Commission Minutes 2/12/20 Chair Isaac stated that the proposal is a smart use of space but that he has an issue of doing so piecemeal without knowing what is being done with it. Only one step could be compromising the overlay, so there is the need to see the next step. Commissioner Johnson agreed with Chair Isaac. He explained that while it is less expensive this way, there is a great amount of uncertainty. If it were done with a developed plan it would ensure greater certainty. Commissioner Draper stated that the applicant should work more with the City on the drives and roads. Cannot guarantee the proposal will be built so she agreed with previous comments. The Commission then reviewed the standards. There was some disagreement on the 1st standard. The property would be removed from the overlay but still meet the intent of the Comprehensive Plan; however, there is no guarantee that the proposal would be built. Standard 2 was met as the underlying zoning is not changing. Standard 3 could possibly not be met. There is the possibility that the change could adversely affect other properties but no testimony was provided proving this. Standard 4 does not apply to the proposed amendment. Commissioner Goddard stated that she is not sure that the plan has been successful and the TIF has not been at this point. If the amendment is not approved the property may sit vacant. Commissioner Hewko made a motion to recommend approval of the proposed map amendment to remove 2044 Wesley from the West Evanston Overlay District. Seconded by Commissioner Goddard. A roll call vote was then taken and the motion failed, 2-4. Ayes: Goddard, Hewko Nays: Draper, Johnson, Sloss, Isaac 5. PUBLIC COMMENT There was no public comment provided. 6. ADJOURNMENT Commissioner Johnson made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice vote 6 -0. The meeting was adjourned at 8:27 pm. Page 20 of 21 P2.Page 547 of 620 DRAFT- NOT APPROVED Page 6 of 6 Plan Commission Minutes 2/12/20 Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 21 of 21 P2.Page 548 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District Date: March 9, 2020 Recommended Action: Plan Commission and staff recommend amending the Zoning Ordinance to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order groundactive encourage to -an and activity pedestrian promote uses floor that economically vibrant downtown corridor in the D2 Downtown Retail Core District. Council Action: For Introduction Summary: The D2 Downtown Retail Core District’s purpose is: To define and support the traditional downtown retail shopping function of Evanston. The district is characterized by street level retail storefronts and structures that accent a pedestrian scale. Mixed use developments shall be encouraged within the district as shall the reuse of structures that assist in perpetuating the established pedestrian retail character in terms of scale, architecture and street front continuity as identif ied in the adopted "plan for downtown Evanston."… Permitted and special uses in the D2 District include a variety of business types, some of which are active uses that are visited by many customers daily, and others that are more passive businesses with few on-site customers. The D2 District currently features a regulation that a minimum of 75% of every building’s sidewalk grade level exterior be devoted to retail trade activity. The Zoning Ordinance does not define retail trade activity, but does state Type 1 Restaurants (full-service) shall be P3.Page 549 of 620 considered retail trade activity. However, the list of permitted uses in the D2 District includes a variety of other uses (some active; some passive) that are allowed. In order to promote a vibrant and healthy downtown corridor, staff and the Plan Commission recommend that the Zoning Ordinance is amended so that the list of permitted uses in the D2 District reflects active uses at the ground-floor. Uses that may be passive should require special use approval to determine the appropriateness at a given location and in conjunction with other similar uses in the area. Proposal Overview Staff proposes modifying the list of permitted uses in the D2 by allowing Offices and Financial Institutions as permitted uses only when located above the ground-floor. At the ground-floor level, Offices and Financial Institutions that do not primarily include retail banking will require special use approval whereby City Council can determine whether such use is appropriate at a D2 location. Specifically, the following amendments are proposed: Section 6-11-3-3. PERMITTED USES: The following uses are permitted in the D2 District: Artist studio Page 2 of 22 P3.Page 550 of 620 Brew pub Commercial indoor recreation (when located above the ground floor) Cultural facility Dwellings (when located above the ground floor) Financial institution (excluding drive-through facilities)(i) when located above the ground or ii) at the ground floor provided that the ground floor is primarily dedicated to retail banking services, such as checking/savings accounts and debit/credit card uses) Food store establishment Funeral services excluding on site cremation Government institution Hotel Membership organization Office (when located above the ground floor) Residential care home – Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title Restaurant – Type 1 Retail goods establishment Retail services establishment The elimination of “excluding drive through facilities” is appropriate since Drive Through Facilities are a listed and defined zoning use that are eligible as a special use in certain districts, but are not listed, and are therefore prohibited in the D2 District. This amendment is the simplification of a redundant regulation that will result in no physical change in the D2 District. Section 6-11-3-4. SPECIAL USES: The following uses may be allowed in the D2 District, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor) Banquet hall Business or vocational school Commercial indoor recreation (at the ground level) Convenience store Craft alcohol production facility Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title) Educational institution – Private Educational institution – Public Financial institution such services, banking retail when ground as the (at floor checking/savings accounts and debit/credit card uses, are not provided) Independent living facility (when located above the ground floor) Neighborhood garden Office (when located at the ground floor) Open sales lot Page 3 of 22 P3.Page 551 of 620 Performance entertainment venue Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title) Religious institution Resale establishment Residential care home – Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title) Restaurant – Type 2 (excluding drive-through facilities) Urban farm, rooftop As previously mentioned, the elimination of “excluding drive through facilities” is appropriate since Drive Through Facilities are a listed and defined zoning use that are eligible as a special use in certain districts (but not the D2 District). This amendment is the simplification of a redundant regulation that will result in no physical change in the D2 District. The proposal recognizes the difference in financial institutions which cater to sma ller retail consumers (through checking/savings accounts, debit/credit card uses, and ATMs which create more pedestrian traffic and retail activity) and those that cater to larger businesses or are more office in nature (such as corporate or investment ban king sites that would not generate as much daily traffic). As amended, the remaining permitted uses in the D2 District are not all retail uses, nor do they all fit within the undefined retail trade activity as regulated in Section 6 -11-3-2, which currently states: In recognition of the traditional retail character of the district and in order to preserve and enhance retail trade activity, all buildings and structures within the district shall devote a minimum of seventy-five (75%) of the sidewalk grade level exterior to retail trade activity. For the purposes of this requirement, type 1 restaurants shall be considered retail trade activity. The intent of this regulation is appropriate. However, the regulation is poorly worded since retail trade activity is not defined by the Zoning Ordinance and therefore has not been implemented consistently over time. When looking at the businesses currently located on the ground-floor of the D2 District, very few would be considered retail trade activity. Additionally, it is difficult to regulate a use based on the other uses within a building since those uses could change over time which might then make a non -retail trade activity noncompliant with the 75% requirement. Staff proposes the following: 6-11-3-2. RETAIL USE OF GRADE LEVEL ACTIVE USE OF GRADE LEVEL In recognition of the traditional retail character of the district and in order to preserve and enhance retail trade activity, all buildings and structures within the district shall devote a minimum of seventy-five (75%) of the sidewalk grade level exterior to retail trade activity. an economically vibrant downtown corridor that encourages retail as well as other complementary uses, all permitted ground -floor uses, as listed in Section 6- 11-3-3 PERMITTED USES, should promote pedestrian activity and/or encourage Page 4 of 22 P3.Page 552 of 620 destination travel that bring more activity to the area. For the purposes of this requirement, type 1 restaurants shall be considered retail trade activity. The modification of 6-11-3-2 results in the same intent as the current regulation, while shifting the regulation of each specific use to the eligible uses listed in the PERMITTED USES and SPECIAL regulation the of the With intent Zoning the of sections USES Ordinance. maintained, the proposed modification will allow active uses that are not specifically retail uses to appropriately locate in the D2 District and thereby encourage a vibrant downtown corridor. The proposed text amendment to the Zoning Ordinance is intended to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order groundactive encourage to -promote and activity pedestrian that an floor uses economically vibrant downtown corridor in the D2 Downtown Retail Core District. The proposed text amendment aligns with the Comprehensive Plan and ever -changing brick-and- mortar The area. downtown vibrant economically an encourage to landscape retail to continue should Evanston’s “mix Comprehensive Plan states specifically Downtown include restaurants and varied retail goods and service establishments and should be augmented through the addition of more hotel space and entertainment activities…” and “Evanston should encourage a compatible mix of land uses in the Downtown”. While retail uses should always be encouraged in the downtown area, the brick -and-mortar retail market is declining, so other types of active businesses should locate on the ground -floor to encourage activity in the area and ensure the downtown maintains its vitality. Legislative History: February 12, 2020 – The Plan Commission voted, 6-0, to recommend approval of the proposed text amendment with additional edits. Link to February 12, 2020 Plan Commission Packet January 8, 2020 – The Plan Commission began discussion on the proposed text amendment and voted to hold the item in order for staff to revise the amendment regarding retail banking based on the Commission’s suggestions. Attachments: Ordinance 35-O-20, Amending Ground Floor Uses in the D2 District Plan Commission Meeting Minutes- January 8, 2020 Draft Plan Commission Meeting Minutes- February 12, 2020 Page 5 of 22 P3.Page 553 of 620 2/24/2020 35-O-20 AN ORDINANCE Amending Subsection Title 6, Chapter 11 of the City Code To Encourage Active Ground-Floor Uses in the D2 Downtown Retail Core District BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 6-11-3-2, “Retail Use of Grade Level”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-3-2. – RETAIL USE OF GRADE LEVEL ACTIVE USE OF GRADE LEVEL. In recognition of the traditional retail character of the district and in order to preserve and enhance retail trade activity, all buildings and structures within the district shall devote a minimum of seventy-five (75%) of the sidewalk grade level exterior to retail trade activity. an economically vibrant downtown corridor that encourages retail as well as other complementary uses, all permitted ground -floor uses, as listed in Section 6-11- 3-3 PERMITTED USES, shall promote pedestrian activity and/or encourage destination travel that bring more activity to the area. For the purposes of this requirement, type 1 restaurants shall be considered retail trade activity. SECTION 2: City Code Subsection 6-11-3-3, “Permitted Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-3-3. – PERMITTED USES. The following uses are permitted in the D2 District: Artist studio. Brew pub. Page 6 of 22 P3.Page 554 of 620 35-O-20 ~2~ Commercial indoor recreation (when located above the ground floor). Cultural Facility. Dwellings (when located above the ground floor). Financial institution (excluding drive through facilities) (i) when located above the ground or ii) at the ground floor provided that the ground floor is primarily dedicated to retail banking services, such as checking/savings accounts and debit/credit card uses). Food store establishment. Funeral services excluding on site cremation. Government institution. Hotel. Membership organization. Office (when located above the ground floor). Residential care home – Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant – Type 1. Retail goods establishment. Retail services establishment. SECTION 3: City Code Subsection 6-11-3-4, “Special Uses”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 6-11-3-4. – SPECIAL USES. The following uses may be allowed in the D2 District, subject to the provisions set for th in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor). Page 7 of 22 P3.Page 555 of 620 35-O-20 ~3~ Banquet hall. Business or vocational school. Commercial indoor recreation (at the ground level). Convenience store. Craft alcohol production facility. Daycare center – Child (subject to the general requirements of Section 6-4-2 of this Title). Educational institution – Private. Educational institution – Public. Financial institution (at the ground floor when retail banking services, such as checking/savings accounts and debit/credit card uses, are not provided). Independent living facility (when located above the ground floor). Neighborhood garden. Office (when located at the ground floor). Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6 -11-1-10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home – Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant – Type 2 (excluding drive-through facilities). Urban farm, rooftop. Page 8 of 22 P3.Page 556 of 620 35-O-20 ~4~ SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: Ordinance 35-O-20 shall be in full force and effect after its passage and approval. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 9 of 22 P3.Page 557 of 620 APPROVED Page 1 of 6 Plan Commission Minutes 1/8/20 MEETING MINUTES PLAN COMMISSION Wednesday, January 8, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), George Halik, John Hewko, Andrew Pigozzi, Jane Sloss Members Absent: Carol Goddard, Jennifer Draper Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: December 11, 2019 Commissioner Halik made a motion to approve the minutes from the December 11, 2019 meeting. Seconded by Commissioner Pigozzi. A voice vote was taken and the minutes were approved unanimously, 5-0. 3. NEW BUSINESS A. Text Amendment Ground Floor Retail Uses in the Downtown 19PLND-0107 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to revise regulations related to ground floor retail uses in the D2 Downtown Retail Core Zoning District Mr. Mangum provided an overview of the proposed amendment, explaining the existing regulations and the desire to revise regulations to have ground floor uses that encourage pedestrian traffic and a vibrant retail area. Chair Isaac opened the hearing to questions from Commissioners. Page 10 of 22 P3.Page 558 of 620 APPROVED Page 2 of 6 Plan Commission Minutes 1/8/20 Commissioner Halik inquired about the definition of financial institutions and stated that he believes that use does indeed generate foot traffic in retail areas. There could be distinction made between financial institutions and retail banking to separate those institutions that are more office oriented and do not generate traffic that a retail banking use would. Chair Isaac asked for review of where D2 districts are currently located and where financial institutions currently exist within the district. Mr. Mangum responded that currently Wintrust is the only bank he is aware of within the district and is located at Sherman Ave. and Clark St. Commissioner Halik asked what the difference in retail traffic generation would be between a restaurant and a bank. Chair Isaac then inquired if the difference would be a matter of sales tax generation. Mr. Mangum stated that that is a distinction that could made between the two uses. Commissioner Sloss asked if there was any data on retail space demand or the vacancy rate. Mr. Mangum responded that there is no information specific to the D2 District but there has generally been a high demand for restaurant space and the retail environment is more challenging. The Commission then reviewed the standards and largely found that they had been met or were not applicable to the text amendment. Commissioner Halik suggested that it may make sense to replace financial institution with retail banking. If there is anything that draws people in is encouraging foot traffic. He then inquired what would happen to the existing financial institution. Chair Isaac explained that the site would be able to continue to operate and , if it were to close, another bank would be able to utilize the same space by obtaining a special use assuming the space does not sit vacant for 12 months or greater. Commissioner Sloss asked why the D2 zoning district was singled out for the amendment. Mr. Mangum responded that the D2 has the most stringent retail regulations. He added that another distinction between financial institutions and other retail uses would be hours of operation, with financial institutions having more restrictive hours. Chair Isaac suggested that a total size of the storefronts be looked at as part of use regulations in that a large bank might disrupt the retail environment in a way that a small bank might not. Commissioner Halik asked if staff had considered the size of a site or separating out retail banking. Mr. Mangum replied that had not been a consideration for this amendment. Page 11 of 22 P3.Page 559 of 620 APPROVED Page 3 of 6 Plan Commission Minutes 1/8/20 Commissioner Hewko stated that if the goal is to generate pedestrian traffic then creating a separate retail banking definition may be a good idea . Mr. Mangum clarified that the amendment does not prohibit the use in the D2 but would require the Zoning Board of Appeals to review and City Council to approve a proposed financial institution on the ground floor of a building within the D2. Commissioner Pigozzi stated that if the goal is to improve the pedestrian traffic he questions the traffic generated by an artist studio versus a financial institution as well. He added that the newer bank location on Main Street and Chicago Avenue has a street presence and fits in well with the area. Chair Isaac asked to compare traffic generated by a bank to a restaurant or other businesses. Commissioner Halik expressed that we should not encourage more Special Uses but should minimize them. Commissioner Hewko stated that it appears that there is consensus to create a new definition. A brief discussion followed regarding the details of retail banking. Commissioner Halik made a motion to return the amendment to staff to re - evaluate and consider discussion points with modifications to definitions. Commissioner Pigozzi seconded the motion. A voice vote was then taken and the motion passed, 5-0. Ayes: Isaac, Halik, Hewko, Pigozzi, Sloss Nays: B. Text Amendment Cannabis Use Regulations 19PLND-0106 A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to revise the distance requirement between cannabis dispensaries and pre - existing public or private educational institutions that are elementary, middle, or high schools, as well as establish definitions and provisions for additional cannabis uses such as cannabis growers, infusers, processing organizations, transporters, etc. within the City’s zoning districts. Ms. Jones provided an overview of the proposed amendment, providing backgro und on legislation and City regulations recently approved and explaining the new definitions and regulations proposed. Page 12 of 22 P3.Page 560 of 620 APPROVED Page 4 of 6 Plan Commission Minutes 1/8/20 Chair Isaac opened the hearing to questions from the Commission to staff. Commissioner Halik asked why a reduction in the distance requirement was needed for dispensaries. Ms. Jones replied that the reduction would allow for a greater number of possible locations for dispensaries. Mr. Mangum added that the 500 ft. buffer provides parity with Chicago regulations. Along Howard Street the current 750 ft. buffer would prohibit a dispensary in Evanston on the north side of Howard Street but Chicago’s 500 ft. buffer would enable a dispensary to open on the south side of Howard Street. Commissioner Hewko asked if the prohibition of on -site consumption would be reducing what is currently allowed at the existing dispensary. Ms. Jones responded that the regulations would not take away any existing use but codify an existing practice. Commissioner Sloss inquired about the regulations referencing cannabis infusers within the dispensary subsection. Mr. Mangum replied that is a correction that needs to be made and will be made by staff. Chair Isaac asked if, in the case of Cannabis Transporters, if there is no on -site cannabis storage and the busine ss is only an office with vehicles why are there any regulations for that use. Ms. Jones responded that the intention is to have some consistency among the cannabis uses. The State regulations do not get specific regarding time limits on storing cannabis within transport vehicles so to be safe, staff placed the uses in the same areas. Commissioner Isaac then inquired about the limitation of on-site consumption and Smoke Free Illinois regulations, stating that unlike cannabis, smoking tobacco is permitted outside but not indoors. Cannabis use would be prohibited both indoors and outdoors. He added that he thinks Evanston should consider being on the forefront with regards to permitting on-site cannabis consumption. Commissioner Pigozzi stated he noticed the addition of the ETHS Day School on the buffer map and it taking out some possible areas for cannabis uses; he then inquired about how the distance requirements were determined. Ms. Jones confirmed that the distance requirements are based on the parcel lin es and not the individual building. The schools on the map were provided from our Geographic Information Systems information. Commissioner Pigozzi then asked if the requirements apply to private institutions to which Ms. Jones replied that they do. The Commission then entered deliberations. Commissioner Sloss echoed Chair Isaac’s comments regarding reconsideration of on-site consumption and pointed out an article in previous information provided that Page 13 of 22 P3.Page 561 of 620 APPROVED Page 5 of 6 Plan Commission Minutes 1/8/20 stated consumption could turn into an equity issue if lower-income residents are unable to consume cannabis within residences with restrictive smoking regulations and have no place they are able to consume the cannabis. The Commission then reviewed the standards for text amendments and agreed that they were met or not applicable. Commissioner Halik made a motion to recommend approval of the text amendment as presented. Seconded by Pigozzi. A roll call vote was taken and the motion was approved, 5-0. Ayes: Isaac, Draper, Halik, Pigozzi, Sloss Nays: 5. OTHER BUSINESS A. Discussion – Updates to Rules & Procedures Related to Election of Commission Chair Chair Isaac provided a summary of staff’s memo, stating that there is a referral from Council to look into making the Chair of the Plan Commission an appointed position, as is currently done with the Zoning Board of Appeals (ZBA). He explained that the Mayor nominates a resident to be appointed to the Commission and Council then votes on that nomination, the process would be similar for appointing a Chair of the Commission from existing members. Mr. Mangum added that this would necessitate changes to the Rules & Procedures, which staff is currently reviewing and welcomes suggestions for revisions. Commissioner Halik asked if this means the Mayor could remove the Chair. Chair Isaac responded that, similar to the appointment of members and the Chair, the City Council would need to approve that action. No additional procedure revisions were proposed. 6. PUBLIC COMMENT There was no public comment. 7. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Draper seconded the motion. A voice vote was taken and the motion was approved by voice vote 5 -0. The meeting was adjourned at 8:12 pm. Page 14 of 22 P3.Page 562 of 620 APPROVED Page 6 of 6 Plan Commission Minutes 1/8/20 Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 15 of 22 P3.Page 563 of 620 DRAFT- NOT APPROVED MEETING MINUTES PLAN COMMISSION Wednesday, February 12, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), Jennifer Draper, Carol Goddard, John Hewko, Brian Johnson, Jane Sloss Members Absent: George Halik, Andrew Pigozzi Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1.CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:00 P.M.Ms.Jones called the roll and a quorum was established. 2.APPROVAL OF MEETING MINUTES: January 8, 2020 Commissioner Goddard suggested a minor edit. Commissioner Goddard made a motion to approve the minutes from the January 22,2020 meeting as amended.Seconded by Commissioner Sloss.A voice vote was taken and the minutes were approved,5-0,with one abstention. 3.OLD BUSINESS (Continued from January 8, 2020 meeting) A.Text Amendment Ground Floor Retail Uses in the Downtown 19PLND-0107 A Zoning Ordinance Text Amendment pursuant to City Code Title 6,Zoning,to revise regulations related to ground floor retail uses in the D2 Downtown Retail Core Zoning District Ms.Jones provided a review of previous conversation on the proposed amendment and presented revisions that followed from that discussion. Page 1 of 7 Plan Commission Minutes 2/12/20 Page 16 of 22 P3.Page 564 of 620 DRAFT- NOT APPROVED Chair Isaac opened the hearing to questions from the Commission and Public.Hearing none he then asked if there was any public comment on the proposed amendment. Hearing none,Chair Isaac closed the hearing and the Commission reviewed the standards. It was generally agreed that each standard had been met with intentions to follow the Comprehensive Plan,better fit within retail oriented areas and no evidence being shown that negative impacts would occur to adjacent properties.Standard 4 was not applicable. Commissioner Draper asked for clarification on the language regarding placement of uses at the ground floor or above the ground floor.Ms.Jones responded that above ground floor financial institutions would likely have a greater variety of uses within it (such as investment and corporate banking)while on the ground floor,the intention is to have the retail banking portion of the financial institutions since that would create more pedestrian traffic. Chair Isaac proposed to rework the language within the proposed text amendment to make it clearer. Commissioner Goddard inquired if a financial institution could just have an ATM on the ground floor and meet the intent of the amendment.Ms.Jones responded that for this amendment that would not suffice,staff would take a look at what percentage of a financial institution is dedicated to retail banking type uses versus another use such as investment banking.Commissioner Goddard replied that the amendment language should better reflect that. Some discussion continued regarding the wording of the amendment.It was agreed that reference to ATMs could be removed and wording describing retail banking as the primary use be added. Commissioner Johnson asked if it would be advisable to use the phrase retail financial services to address uses such as investments brokerage that may have the appearance of the floor of a bank.Chair Isaac stated that previous discussion centered on the goal of the area to have ground floor retail and to not just have any type of financial services on the ground floor but to have uses that would also encourage pedestrian traffic, especially as it relates to the D2 District. Commissioner Goddard made a motion to recommend approval of the text amendment as amended.Seconded by Commissioner Hewko.A roll call vote was taken and the motion was approved, 6-0. Page 2 of 7 Plan Commission Minutes 2/12/20 Page 17 of 22 P3.Page 565 of 620 DRAFT- NOT APPROVED Ayes: Draper, Goddard, Johnson, Sloss, Hewko, Isaac Nays: 4.NEW BUSINESS A.Map Amendment 2044 Wesley Avenue 20PLND-0002 John Cleary,owner,submits for a Zoning Ordinance Map Amendment pursuant to City Code Title 6,Zoning,to remove property,known as 2044 Wesley Ave., from the West Evanston Overlay (oWE)District.This map amendment is in anticipation of a future planned development that would include this and additional properties,and consist of 3-story townhouses and one 4-story apartment building with indoor and outdoor parking. Mr.Mangum provided an overview of past plans for the area such as the West Evanston Master Plan and the Canal-Green Bay Road-Ridge Avenue-Church Street Study Area Report.He then reviewed some existing regulations for the West Evanston Overlay District and properties within the district that had been developed.He then introduced the proposed map amendment. Chair Isaac opened the hearing up to questions from the Commission.He then asked why the removal from the overlay was needed.Mr.Mangum replied that it was a request from the applicant due to not owning enough of the needed properties (such as the Public Storage and Parking Lot) to fully comply with the overlay. Commissioner Sloss then asked how the development would follow the West Evanston Master Plan versus the overlay district and does that relate the form-based code.Mr. Mangum replied that the form based code of the West Evanston Overlay District implements the West Evanston Plan. Mr.John Cleary,the applicant,stated he moved to Evanston in 2013 and lives near the site with children in the local schools.He then expressed that the overlay is very restrictive.He then explained that part of the overlay requirements include connecting the streets;on a lot that is 100 ft.deep this would be restrictive for building once the streets are in place.Mr.Cleary then stated that he is looking to build 2.5 to 3 –story townhouses;the proposed apartment building is not within the overlay district.If the properties are not in the overlay he would seek to build within the underlay zoning code regulations Chair Isaac inquired why the applicant was not applying for the map amendment and planned development at the same time.Mr.Cleary responded that due to cost, approximately $100,000 in plans,civil engineering and environmental work,it makes more sense to do the map amendment first then apply for the development.If the City Page 3 of 7 Plan Commission Minutes 2/12/20 Page 18 of 22 P3.Page 566 of 620 DRAFT- NOT APPROVED wants only townhouses,he would agree to sign an agreement or undertaking to proceed and appear before City Council.He went on to state that there is very little new affordable housing construction and townhomes are a form of housing that is missing. Commissioner Draper asked Mr.Cleary what his plans would be if the proposed text amendment does not pass.Mr.Cleary responded that building a road between Wesley Ave.and Jackson St.would be impossible,however,if the overlay is removed then the site would be developed and generate taxes. Commissioner Hewko stated that the materials indicate a need for the Public Storage lot along Simpson St.to be a part of development and inquired if the development is contingent on obtaining that property.Mr.Cleary responded that the proposal has nothing to do with the Public Storage facility and the parking owned by Walgreens. Chair Isaac then opened up the hearing to questions from the public. Mr.Marcus Lechleidner asked if all of the parcels are needed for the project to make financial sense.Mr.Cleary responded that the way the plan is laid out,development would require the purchase of the public storage facility,Walgreen’s parking lot,and property along Green Bay Road as well as putting in a road,which would be very expensive.He added that the plan was created in an era when a lot of development was occurring. Mr.Lechleidner then asked what the expected cost of the townhomes would be.Mr. Cleary replied that townhomes costs are proposed to be $500,000 -$550,000 once complete,approximately $2,000 per month mortgage.Expected to be 2,000 square feet with 2-car garages. Mr.Lechleidner then stated that a lot of people walk through the property and asked if it would still be possible with the development?Mr.Cleary responded that it could be possible to have access.He has an option on the properties but the City may have to foot the bill to clean the property.It would still be possible to walk through from Jackson St. Jeff Masters inquired if the public storage facility does not go away if there would still be a road between the two properties.Mr.Cleary responded that there would be a private drive linking Jackson Ave.and Wesley Ave.between the facility and the townhome buildings, owned by the townhome owners. Chair Isaac stated that it appears that the front of the townhomes would be south facing and to access the homes,one would need to go from the public street to the private sidewalk to access the townhomes and there would be a private alley to access public streets to get to the garages in the back. Page 4 of 7 Plan Commission Minutes 2/12/20 Page 19 of 22 P3.Page 567 of 620 DRAFT- NOT APPROVED Jeff Masters asked for clarification on the zoning change.Mr.Cleary stated that the Plan calls out the layout of roads and development.The underlying zoning would remain R4 and building could occur.Mr.Mangum stated that the overlay calls out the area for the public roads and then calls for development regulations.If it is removed,the underlying zoning district regulations would have to be followed.The R4 District provides for a wider variety of housing than the overlay.Mr.Cleary added that the R4 District has lower height restrictions as well as density. Ms.Carolyn Dellutri asked what the maximum height is for the R4 District.Mr.Mangum responded that the maximum height is 35 ft. or 2.5 stories. R5 is 50 ft. or five stories. Ms.Amy Masters voiced concern over the amount of greenspace and asked if removing the property from the overlay would remove those requirements?Mr.Mangum responded that the overlay requirements would be removed.One way to ensure keeping the greenspace could be to tie the two together,the map amendment and planned development. Chair Isaac stated the other option would be to amend the plan. Ms.Dellutri asked if the property is removed and a planned development follows,could variances be granted regarding height. Mr. Mangum confirmed that could be done. Chair Isaac then opened the hearing up to public comment. Mr.Masters voiced concern of the proposal coming in two parts.There was a long process to implement the plan.If the proposed change occurs but the property is sold, there are no guarantees that “good faith” would be followed. Ms.Dellutri asked for the Commission to consider the character of the area which should be kept.In the discussion about the R5a zoning Commissioners stated that the study should be looked at again.The Study called for downzoning.If the parking lot and storage facility are sold then they are stuck so the entire area should be considered. Ms.Masters stated that there is a lot of resentment in the 5th Ward towards developers and residents are angry.The whole area should be restudied and the people in the area should be considered, not add too many people and density to the area. Mr.Chris Gotschall stated that there are decisions being made based on old plans and data.There is a lot of tension.He added that townhomes are not necessarily bad but items addressed in the plan spoke to density. Mr.Cleary stated that part of the parcel does not restrict but extends Jackson St.at his cost.He has no problem committing to just townhomes.There is density further south with very dense zoning, this area is less dense. Page 5 of 7 Plan Commission Minutes 2/12/20 Page 20 of 22 P3.Page 568 of 620 DRAFT- NOT APPROVED Chair Isaac closed the public hearing and the Commission began deliberations. Commissioner Goddard asked what has been developed within the overlay.Mr. Mangum reviewed three properties,Emerson Square,Y.O.U.building and a ComEd station.He added that some properties have become available but not enough TIF increment has been created for public aggregation of properties. Commissioner Draper asked if there was a public-private partnership possible for the street.Mr.Mangum stated that there would have to be a discussion with the City Council. Commissioner Johnson stated in looking at the 5 principles,how would principles one and three affect connectivity.Mr.Mangum responded that the project would create a connection with the private drive.There would be some extension of the road,but it would compromise the quality of the connections contemplated including the orientation of development towards public streets as a traditional neighborhood design would. Commissioner Isaac asked the Commissioners how they feel about a partial removal and not having a continuous block. Commissioner Goddard stated that they need to consider if the overlay has accomplished its goals.If it has,it should be kept;if not,it should be removed.Chair Isaac inquired why one parcel should be removed that is the central area of this portion of the overlay district. It could be compromising that portion of the overlay. Commissioner Draper stated that it would be difficult to development the site and has not been done in 15 years.Rather than leave the property vacant,attempts could be made at figuring out a compromise. Chair Isaac stated that the proposal is a smart use of space but that he has an issue of doing so piecemeal without knowing what is being done with it.Only one step could be compromising the overlay, so there is the need to see the next step. Commissioner Johnson agreed with Chair Isaac.He explained that while it is less expensive this way,there is a great amount of uncertainty.If it were done with a developed plan it would ensure greater certainty. Commissioner Draper stated that the applicant should work more with the City on the drives and roads.Cannot guarantee the proposal will be built so she agreed with previous comments. The Commission then reviewed the standards.There was some disagreement on the 1st Page 6 of 7 Plan Commission Minutes 2/12/20 Page 21 of 22 P3.Page 569 of 620 DRAFT- NOT APPROVED standard.The property would be removed from the overlay but still meet the intent of the Comprehensive Plan;however,there is no guarantee that the proposal would be built.Standard 2 was met as the underlying zoning is not changing.Standard 3 could possibly not be met.There is the possibility that the change could adversely affect other properties but no testimony was provided proving this.Standard 4 does not apply to the proposed amendment. Commissioner Goddard stated that she is not sure that the plan has been successful and the TIF has not been at this point.If the amendment is not approved the property may sit vacant. Commissioner Hewko made a motion to recommend approval of the proposed map amendment to remove 2044 Wesley from the West Evanston Overlay District. Seconded by Commissioner Goddard. A roll call vote was then taken and the motion failed, 2-4. Ayes: Goddard, Hewko Nays: Draper, Johnson, Sloss, Isaac 5. PUBLIC COMMENT There was no public comment provided. 6. ADJOURNMENT Commissioner Johnson made a motion to adjourn the meeting.Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice vote 6-0. The meeting was adjourned at 8:27 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 7 of 7 Plan Commission Minutes 2/12/20 Page 22 of 22 P3.Page 570 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Scott Mangum, Planning & Zoning Administrator CC: Johanna Leonard, Director of Community Development; David Stoneback, Public Works Agency Director; Paul D’Agostino, Environmental Services Coordinator Subject: Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Date: March 9, 2020 Recommended Action: Staff has a neutral recommendation that City Council adopt Ordinance 25-O-20 amending the Tree Preservation Ordinance (7-8-8) and requests that it table the matter until its June 8, 2020 meeting in order to permit staff additional time to establish an implementation plan and identify Tree in changes proposed the the resources staffing additional potential for Preservation Ordinance. This item was held on February 24, 2020, in order to look into amending the ordinance to prevent the removal of protected trees without the option of replacement with an appeal process to the City Council. Council Action: For Action Summary: Update: the from staff meeting, the 24, February Following Community 2020 Development Department and the Public Works Agency (PWA) met to review the implementation for this ordinance. Staff reviewed the suggested language to include in the ordinance the requested requirement that if someone seeks to remove a tree that is not diseased or damaged and is protected by the ordinance, that such requests come to City Council. As currently proposed in Ordinance 25-O-20, it is estimated that in addition to the over 400 properties annually that could be subject to the changes (the City issues over 400 building permits annually for demolition, additions, new construction or site work) property owners that seek to remove a tree over 20 dbh could be subject to the ordinance if they perform any work involving 600 square feet or more of impervious surface in the two years following the removal of the tree. Each of those property owners will be required to obtain a tree survey (identifying tree size, P4.Page 571 of 620 location, and species) that will need to be reviewed by a certified arborist in the PWA prior to moving forward with any project and obtaining a building permit. Based on the current staffing levels of PWA, this would present a challenge for this review while balancing this new additional work. Therefore, staff requests continued discussion of the proposed ordinance to address any budget implications that may result from the implementation of this ordinance and what the effective date of this ordinance should be. Following discussion at the February 10, 2020 Planning and Development Committee, Ordinance 25-O-20 has been revised to: clarify that private trees meeting the minimum size and species requirements would be protected when a building permit is submitted for any improvement that adds more than 600 square feet of impervious surface as calculated by the Zoning Ordinance; add a requirement that a tree permit is required for the removal of any such tree of the minimum size and species in order to document removal so that any such tree removed after the effective date of this ordinance would also become a protected tree if a building permit is applied for within 2 years following its removal that exceeds the 600 square feet of impervious surface; and added Silver Maple to Species Group C. Evanston’s Tree Preservation Ordinance (7-8-8) was created in 2011 and includes a category of protected trees (7-8-8-4), specifies activities that are regulated (7-8-8-5), requires permits for certain activities (7-8-8-5), includes requirements for a tree protection plan (7 -8-8-8), and established a formula for replacement of trees (7 -8-8-7). However, the Tree Preservation Ordinance is currently limited to private trees within Planned Developments and Subdivisions of 2 acres or larger, as well as all public trees. At its meetings on September 9 and November 25, 2019, the Planning and Development Committee discussed potential revisions and provided direction to expand the scope of private properties that are covered and develop objective criteria to include private trees between 20 and 25 inches in dbh, depending on the species. Staff recommends modifying the Tree Preservation Ordinance to include protection of all private trees with a diameter of 20” or 25” or larger, in Species Groups A, B & C as described within Appendix A on all properties that are proposed to be developed or built on, as well as qualifying trees on neighboring properties within 25’ of the proposed construction. Species Group D is not included since this group consists of trees that are either invasive or have very poor growth habits that make them undesirable. None of the tree species in this group D is cultivated by nurseries to sell either to the wholesale or retail trade. Some other local municipalities use a lower threshold for private tree protection but also have dedicated staff working nearly full-time to review plans, inspect properties and enforce their Ord inance requirements. Under the proposed ordinance a preservation permit would be required for any tree construction on private property that involved an increase in impervious surface of greater than 600 square feet, such as a new building, addition, and/or expanded impervious surface. In order to review and issue a tree preservation permit the property owner would need to provide a tree survey indicating the size, location, and species of all trees on the property for Forestry staff to determine whether there are protected trees that would be impacted. The added cost to the property owner to obtain a topographic or tree survey from a private company is estimated at between $300 and $1,400 depending on factors including the size of the lot and the number of trees. Page 2 of 19 P4.Page 572 of 620 If a covered tree would have to be removed, the property owner has the option to replace the tree at the designated ratio, or pay a fee-in-lieu that would be used to cover the cost of planting new trees in the public right-of-way. Staff is also recommending the following additional substantive changes to the Ordinance: • Increasing the tree replacement ratio for each species group by 25% and the amount per inch of the fee in lieu of tree replacement from $150 per inch to $250 per inch. • Eliminating the tree replacement exemption for structures designated as landmarks. • Increasing the penalties for violations from between $100 and $1,500 to between $500 and $10,000 per occurrence or per tree. • Increasing the permit fee from $50 to $100. • The inclusion of qualifying trees on adjacent properties within twenty-five feet of the proposed construction. • Reclassifying some trees within the Species Groups. Attachments: Ordinance 25-O-20 Amending City Code Section 7-8-8, Tree Preservation Page 3 of 19 P4.Page 573 of 620 1/31/2020 2/14/2020 25-O-20 AN ORDINANCE Amending Title 7, Chapter 8, Section 8 “Tree Preservation” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-8-8-1(A), “Purpose and Intent”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: A.Purpose and intent. This Chapter governs the maintenance, protection, removal and replacement of existing public trees, and certain private trees as defined in subsection 7-8-8-4-located on any parcel of two (2) acres or more planned for a subdivision, and private trees within a planned development within the City of Evanston, in order to protect and preserve the urban landscape and to fulfill the objectives identified in the Evanston Comprehensive Plan and the Evanston Climate Action and Resiliency Plan. SECTION 2: City Code Section 7-8-8-3, “Definitions”, of the Evanston City Code of 2012, as amended, is hereby amended as follows: 7-8-8-3. - DEFINITIONS. For the purposes of this Section, the following terms, phrases, and words have the meanings in this Section. The terms, phrases, and words used in this Section that are not defined in this Section have the meanings otherwise ascribed to them elsewhere in this Title. PROTECTED TREE. Any tree specified in Subsection 7-8-8-4 of this Section that is covered by a regulated activity. PUBLIC TREE. Any tree located on any public right-of-way or public property. SECTION 3: City Code Subsection 7-8-8-4, “Protected Trees”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-4. – PROTECTED TREES Page 4 of 19 P4.Page 574 of 620 25-O-20 2 A.Identification of trees by group. Trees within the City are defined into four (4) groups, groups A, B, C, and D, based on ratings provided in the tree species standards for species characteristics including environmental adaptability, biological traits, longevity, maintenance needs, and landscape value. Group A trees are the highest rated trees and group D trees are the lowest rated. The complete list of species in each group is set forth in Appendix A, Subsection 7-8- 8-13 of this Section. B. Protected trees designated. 1. Protected public trees and private trees for subdivisions of 2 acres or larger and for planned developments are those trees in groups A, B, and C with the minimum dbh listed below: Protected Trees Minimum DBH All public trees 2 inches Group A 3 inches Group B 6 inches Group C 10 inches 2. Protected trees for any activity on private property that involves the addition of more than 600 square feet of impervious surface, as calculated in Title 6, are those trees in groups A, B, and C with the minimum dbh listed below Protected Trees Minimum DBH All public trees 2 inches Group A, B, and C 25 inches All Oak Species 20 inches All Hickory Species 20 inches 3. Protected trees include any tree that would otherwise qualify as a protected tree under Section 7-8-4(B)(2) and was removed after March 31, 2020 and in the two (2) years prior to the filing of an application for a building permit. 4. When a protected tree has a multi-stemmed trunk system, the minimum dbh shall be determined utilizing the trunk having the largest measurement as determined by a calculation in inches at a point four and one-half (4.5) feet above the existing grade at the base of the tree. C. Exclusions. Protected trees do not include trees with a dbh below the minimum dbh as provided in Subsection B of this Section, or group D trees. Page 5 of 19 P4.Page 575 of 620 25-O-20 3 SECTION 4: City Code Subsection 7-8-8-5, “Regulated Activities”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-5. - REGULATED ACTIVITIES. A.Regulated activities designated. The following activities are regulated activities and are subject to the provisions of this Section: 1. Any activity that will cause, or is reasonably likely to cause, the damage or removal of a tree or trees with a dbh of two (2) inches or greater, including, without limitation: a. The subdivision of property measuring two (2) acres or larger pursuant to the City subdivision ordinance; b. Any activity commenced pursuant to a planned development granted in accordance with this Code; c. Any activity on private property that involves the addition of more than 600 square feet of impervious surface, as calculated in Title 6. d. Any activity on public or private property requiring the issuance of any permit pursuant to any City ordinance, including, without limitation, grading, building, sewerage, water, plumbing, or other permits; and e. Any activity involving construction, earthmoving, demolition, or vehicular traffic, or any similar activity, occurring within a critical root zone of a protected tree on public property, with the exception of regularly scheduled maintenance activities performed by City of Evanston employees. 2. The removal of exotic and invasive species with a dbh of two (2) inches or greater. B.Limitation on damage or removal of trees. This Section applies to the damage or removal of any tree in the course of the regulated activities described in this Section. All regulated activities must be planned and performed in a manner, to a degree, and with sufficient equipment and personnel so as to: 1. Reasonably involve the least amount of damage or removal of trees; and 2. Not defeat or be inconsistent with the purposes and intent of this Section. Page 6 of 19 P4.Page 576 of 620 25-O-20 4 C.Regulated activities involving construction. An applicant for any regulated activity involving construction activity must submit a tree protection plan in accordance with Subsection 7-8-8-8 of this Section and a tree replacement security in accordance with Subsection 7-8-8-7-J of this Section. SECTION 5: City Code Subsection 7-8-8-6(C), “Application for Permit”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: C.Application for permit. No person may remove a tree of 20 inches (dbh) or greater without obtaining a tree permit. Any person desiring or required to obtain a tree permit must submit a tree permit application to the City Manager or his/her designee on a form provided by the City setting forth or otherwise providing the following information: 1.Required information for all applications. a. Applicant's name and address. b. Location of the subject property on which the regulated activity will occur, including the street address or legal description, and the legal and beneficial owner of the subject property. c. Legal relationship of the applicant to the subject property. d. The signature of the applicant and the owner of the subject property. e. Size of the subject property. f. If all or part of the subject property is located within a conservancy area, any recorded plat, deed, or covenant that indicates or describes the location and restrictions of the conservancy area. g. Number, size, species, and condition of trees that will be damaged or removed in the course of the proposed regulated activity. h. Number, size, species, and condition of trees that may be damaged or removed in the course of the proposed regulated activity or any related activity, and steps to be taken to prevent the damage or destruction and any necessary remedial action. i. Tree replacement plan in accordance with Subsection 7-8-8-7.I of this Chapter. Page 7 of 19 P4.Page 577 of 620 25-O-20 5 j. Tree replacement security in accordance with Subsection 7-8-8-7.J of this Section; except, that the City Manager or his/her designee may waive or modify this requirement pursuant to Subsection 7-8-8-7.J.5 of this Section for certain tree permit applications unrelated to construction activity. k. Other data and information as the City Manager or his/her designee deems necessary to allow full and fair consideration of the tree permit application and for compliance with the goals of this Section. SECTION 6: City Code Subsection 7-8-8-6(E), “Application and permit fees”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: E.Application and permit fees. An applicant must pay a fee of fifty one hundred dollars ($50100.00) for: 1) a tree permit application along with any consultant review fees incurred by the City in processing the tree permit application and, if a permit is granted; 2) a tree permit fee; provided, however, that no application or permit fee will apply to a tree permit or tree permit application concerning the removal of group D trees, trees with less than the minimum dbh set forth in Subsection 7-8-8-4.B of this Section, or diseased or dangerous trees pursuant to Subsections 7-8-1-2 and/or 7-8-6-1 of this Section. SECTION 7: City Code Subsection 7-8-8-7, “Tree Replacement”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-7. - TREE REPLACEMENT. A.General requirements. Any protected tree damaged or removed in the course of a regulated activity must be replaced by the applicant pursuant to this Section and as depicted in a tree replacement plan pursuant to Subsection 7-8-8-7.I of this Section, regardless of whether the protected tree is located on the same lot on which the regulated activity takes place; except, that the City Manager or his/her designee may, pursuant to Subsection G of this Section, consider a request to submit a fee in lieu of the replacement of trees, and except for the exemptions in Subsection B of this Section. No replacement tree may have a caliper less than two and one-half (2½) inches. B.Exemptions. Tree replacement will not be required if the City Manager or his/her designee determines that any of the following circumstances exist: Page 8 of 19 P4.Page 578 of 620 25-O-20 6 1. When a protected tree, due to natural causes, is dead, dangerous, or interferes with any existing or proposed public improvements, is in dangerous proximity to any public utility lines or related facilities, or is a diseased tree or dangerous tree or otherwise unsafe, unhealthy, or insect infested and constitutes a hazard to persons, property, or other trees. 2. When a protected tree, due to natural causes, obstructs any street, alley, bike lane, sidewalk, or any pedestrian path to an extent that the protected tree interferes with free passage and clear view along the street, alley, bike lane, sidewalk or path, and at any street, alley or driveway intersection. 3. When removal of a protected tree is necessary to comply with the current standards generally observed by professionals in the forestry profession. 4. When the removal involves only the removal of class D trees or exotic and invasive species and does not involve any protected tree. 5. When the protected tree to be removed is located within the foundation footprint of an addition which creates additional gross floor area for an existing structure; provided, that the combined gross floor area for the existing structure and the addition is compliant with the maximum building lot and impervious surface gross floor area restrictions for the structure under this Code and that the addition does not require any variations. In this event, replacement trees will be required only for fifty (50) percent of the removed protected trees within the construction footprint, at the replacement rate set forth in Subsection C of this Section. 6. When the protected tree to be removed is located within the foundation footprint of an addition which creates additional gross floor area for a structure designated as a landmark pursuant to this Code; provided, that the combined gross floor area for the existing structure and the addition is compliant with the maximum gross floor area restrictions for the structure under this Code, that the addition does not require any variations, and that the City Historic Preservation Commission has conducted an advisory review pursuant to this Code and determined that the addition is consistent with the purposes and goals of the City Historic Preservation Commission regulations. In this event, replacement trees will not be required for the removed protected trees within the construction footprint. 6.7. When the removal of a protected tree is due to a pre-existing conflict with existing underground utilities and obstructs the repair or replacement of those utility services, and there is no reasonable alternative method to re-route the utility line to avoid removal of the tree. C.Replacement formula. Protected trees must be replaced by group A trees pursuant to the replacement rate specified in this Subsection. The tree Page 9 of 19 P4.Page 579 of 620 25-O-20 7 replacement rate is determined by the species of tree removed. For each inch of dbh removed, replacement trees must be provided at the rate shown in the following table. For example, for every inch in diameter of a removed group A tree, each inch removed must be replaced with one and one-quarterhalf (1.25) inches in diameter of replacement trees: Species Removed Diameter Of Tree Removed Replacement Rate All public trees 1 inch 125 150 percent Group A 1 inch 125 150 percent Group B 1 inch 75 100 percent Group C 1 inch 50 75 percent Group D 1 inch 25 percent D. Specifications. All replacement trees must be: 1. Provided by the applicant at the replacement rate specified in Subsection C of this Section; 2. Of a species listed in group A set forth in Appendix A, Subsection 7-8-8-13 of this Section; 3. At least two and one-half (2½) caliper inches; 4. Grown within the northeast Illinois region or within a seventy-five-mile radius of Evanston; 5. In conformance with the nursery stock standards; provided, however, that in the event that the implementation or enforcement of the nursery stock standards conflicts with the implementation or enforcement of the tree care standards, the provisions of the tree care standards will control; 6. Pursuant to a written time schedule approved by the City Manager or his/her designee; 7. Planted in a location approved in advance by the City Manager or his/her designee; and 8. Inspected by the City Manager or his/her designee prior to planting. E.Care of replacement trees. The applicant will be solely responsible for the care and feeding of newly planted trees for a period of two (2) years, which time shall commence upon the issuance of a final certificate of occupancy for the property as required pursuant to the City building regulations or, if no final certificate of Page 10 of 19 P4.Page 580 of 620 25-O-20 8 occupancy is required, upon completion of the tree replacement plan as determined by the City Manager or his/her designee pursuant to Subsection I of this Section. The care and feeding of newly planted trees must, at a minimum, adhere to the tree care standards. F.Alternative locations. The City Manager or his/her designee may reduce the number of replacement trees to be planted on the subject property and designate alternative locations for new trees on the subject property upon determining that full tree replacement will result in unreasonable crowding of trees or would be otherwise inconsistent with current standards generally observed by forestry professionals. If the City Manager or his/her designee cannot identify an appropriate alternative location on the subject property for a tree, that tree may be replaced by a fee in lieu of replacement pursuant to Subsection G of this Section. G. Fee in lieu of replacement. 1. Modification of tree replacement requirement. The City Manager or his/her designee may permit the applicant to pay a fee in lieu of any portion of the tree replacement requirements if the City Manager or his/her designee determines that replacing trees at the full replacement rate provided by Subsection 7-8-8-7(C) of this Section would: a. Result in the unreasonable crowding of trees upon the subject property or upon a public right-of-way immediately adjacent to the subject property; or b. Adversely impact the viability of existing trees on the subject property; or c. Not be consistent with the current standards generally observed by professionals in the forestry profession. 2.Calculation of fee. Upon a determination by the City Manager or his/her designee that an applicant has demonstrated one (1) or more of the above, in lieu of providing replacement trees at the required replacement rate, the tree replacement plan will be modified to require the applicant to: a) replace the tree(s) at the replacement rate in Subsection 7-8-8-7.C of this Section; and b) pay a tree replacement mitigation fee of one two hundred fifty dollars ($1250.00) per caliper inch. All tree replacement mitigation fees collected by the City will be used to promote the purposes of planting and maintaining trees in the City. H.Waiver or modification of provisions. Where a previous zoning or subdivision approval contains conditions which fully accomplish the goals and purposes of this Section, the City council may waive or modify the requirements of this Page 11 of 19 P4.Page 581 of 620 25-O-20 9 Section. The waiver or modification may be revoked at any time that any condition imposed pursuant to the approval is violated. I.Tree replacement plan. 1.Required. A tree replacement plan must be filed with all tree permit applications for a regulated activity involving the replacement of one (1) or more protected trees. 2.Contents of plan. A tree replacement plan must contain the following information: a. A brief description of the applicant's plan for the replacement of protected trees in accordance with the requirements in this Section. The description must specifically include, without limitation, the replacement and planting methods and technologies that the applicant intends to employ in order to satisfy the requirements of this Section. b. The number, size, species, and proposed location of the trees that the applicant is required to plant or replant, if any, pursuant to the requirements of this Section. c. Other data and information as the City Manager or his/her designee deems necessary in order to comply with the requirements of this Section, as set forth in the administrative manual. 3. Inspection; compliance with plan. Upon notification from the applicant that the requirements of the tree replacement plan have been completed, the City Manager or his/her designee will inspect the property to determine compliance with the tree replacement plan. No final certificate of occupancy may be issued for the property until the City Manager or his/her designee approves of the implementation of the tree replacement plan. J. Security requirements. 1.Security required. Every tree replacement plan must be accompanied by a tree replacement security, except as modified or waived by the City Manager or his/her designee pursuant to Subsection J.5 of this Section. The tree replacement security must consist of: a. A cash deposit to be held in escrow by the City; b. An irrevocable letter of credit issued by a lender authorized to issue the letter by any state or by the United States; c. A bond with good and sufficient surety; or Page 12 of 19 P4.Page 582 of 620 25-O-20 10 d. Another form of security approved by the City Manager. 2.Amount. The amount of the tree replacement security will be determined by the City Manager or his/her designee and must be equal to three (3) times the total actual cost of strictly complying with and fully implementing the tree replacement plan, with any applicable adjustment for cost of living increases and/or inflation. 3.Replenishment of security. If, at any time, the City Manager or his/her designee determines that the funds remaining in the tree replacement security are not or may not be sufficient to pay, in full, the total actual costs of strictly complying with and fully implementing the tree replacement plan, then, within ten (10) days following a demand by the City, the applicant must increase the amount of the tree replacement security to an amount determined by the City Manager or his/her designee to be sufficient to pay the uncovered costs. Failure to so increase the amount of the tree replacement security will be grounds for the City to retain or draw down any remaining balance of the tree replacement security. 4.Return of security. Upon completion of the tree replacement plan pursuant to Subsection I.3 of this Section, the tree replacement security, or any remainder thereof, will be returned or released to the applicant. 5.Limited waiver. Where a tree permit application concerns the damage or removal of trees unrelated to construction activity, the City Manager or his/her designee may, modify or waive the requirement for submittal of the tree replacement security if the City Manager or his/her designee determines that the tree replacement security is not necessary for the limited damage or removal and that the purposes of this Section will be fulfilled without submittal of the tree replacement security. K.Failure to comply. 1.Notice. If, at any time, the City Manager or his/her designee determines that the applicant has failed to comply with or implement the tree replacement plan, the City Manager or his/her designee will cause notice of the failure to be served upon the applicant and will order the applicant to fully comply with the tree replacement plan within fourteen (14) days following mailing or personal delivery of the notice. The notice must be personally served or sent by certified mail, return receipt requested, to the applicant and must notify the applicant that, absent an appeal pursuant to Subsection K.3 of this Section, unless full compliance with the tree replacement plan is achieved within fourteen (14) days from the date of mailing or personal delivery of the notice, the City may proceed to perform or cause to be performed work the City Manager or his/her designee determines necessary to achieve full compliance with the tree replacement plan. Page 13 of 19 P4.Page 583 of 620 25-O-20 11 2.Opportunity to comply. Absent an appeal pursuant to Subsection K.3 of this Section, within thirty (30) days following mailing or personal delivery of the required notice, the applicant must take action as is necessary to strictly comply with and implement the tree replacement plan. 3.Appeal. Within fourteen (14) days following personal delivery or mailing of the required notice, the applicant may appeal to the City Manager or his/her designee's determination by filing a written notice of appeal with the City Manager. The filing of an appeal will toll the thirty-day period in which the applicant is required to take action pursuant to Subsection K.2 of this Section from the date on which the City Manager receives the applicant's notice of appeal. Upon receipt of a notice of appeal, the City Manager will review all reliable and relevant documents and information pertaining to the City Manager or his/her designee's determination. The City Manager must render a written decision on the appeal no later than fourteen (14) days after the City Manager receives the written notice of appeal. The City Manager must notify the applicant of the City Manager's decision within two (2) days after the decision and must provide the applicant a copy of the decision. The action taken by the City Manager will be final. The tolling of the thirty-day period will cease upon the applicant's receipt or notice of the City Manager's decision. 4.City right to complete work. If the applicant neglects or refuses to fully comply with and implement the tree replacement plan within the thirty-day period during planting season pursuant to this Subsection, then the City Manager or his/her designee, with the consent of the City Manager, and, if applicable, upon the denial of any applicable appeal, will be authorized to perform or to cause to be performed work necessary to ensure strict compliance with and full implementation of the tree replacement plan. The City Manager or his/her designee will have the right to deduct, liquidate, draw down, or apply an amount equivalent to three (3) times the actual costs of the work from the tree replacement security, as well as to exercise all other rights and remedies available to the City, including, without limitation, any applicable lien rights. SECTION 8: City Code Subsection 7-8-8-8(C), “Contents of plan”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: C.Contents of plan. A tree protection plan must consist of a site plan of the subject property upon which the information described in this Subsection must be graphically and accurately marked. Page 14 of 19 P4.Page 584 of 620 25-O-20 12 1. Location of the subject property, including street address and legal description. 2. Existing and proposed contours of the lot on which the construction activity is to take place. 3. Existing and proposed buildings or structures on the lot. 4. Proposed building elevations, if applicable. 5. Proposed work access areas and routes. 6. The name and contact information of the general contractor or project representative, if any, responsible for the proposed construction activity. 7. A demonstration of the ways in which the applicant will ensure that the tree protection required by this Section will be achieved. 8. A tree inventory for the subject property, consisting of a list of the following trees, identified by tag number: a) all the existing protected trees on the subject property; b) all trees on adjacent properties that are within ten twenty five (1025) feet of the proposed construction property line or that have a critical root zone extending into the subject property; and c) all public trees adjacent to the subject property or that may be impacted by any regulated activity. The tree inventory must list, without limitation, the following data for each tree: Tag number, species, size in dbh, condition rating, form rating, and any observed problems. 9. A tree survey for the subject property, which depicts the location and tag number of each tree described in the tree inventory. The tree survey must include, without limitation, a legend referencing the tag number, dbh, species, general condition, and proposed disposition of existing protected trees located on or near the subject property and trees other than protected trees that are reasonably likely to be damaged or removed during the construction activity. The tree survey must also depict the planned location of all proposed trees to be planted or replanted on or near the subject property pursuant to the tree replacement plan. 10.An action plan for the subject property, consisting of a listing of the trees on the subject property, in chart form, that identifies each tree by tag number and shows, for each tree, the following information: Species, size in dbh, condition, form, percent of critical root zone saved, and the anticipated damage, removal, tree protection measures, or other action to be taken regarding each tree. Page 15 of 19 P4.Page 585 of 620 25-O-20 13 11.Detailed specifications for maintenance and protection of protected trees and for the maintenance and protection of trees other than protected trees that are reasonably likely to be damaged or removed during implementation of the proposed construction activity, including, without limitation, proposed measures such as construction pruning, root pruning, critical root zone protection, installation of a retaining wall or high visibility fencing, and auguring of utility lines when auguring is determined by the City Manager or his/her designee to be necessary to improve the chances of tree survival. 12.Detailed specifications for tree protection fencing on the subject property, to be placed at a minimum: a) along the property frontage from property line to property line to completely separate the construction activity area; and b) around the critical root zone of each protected tree. These specifications must also include the identification and clear delineation on the site plan of the construction activity area and the tree protection area and their respective perimeters. SECTION 9: City Code Subsection 7-8-8-12, “Penalties”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-12. - PENALTIES. Any person who neglects or refuses to comply with, violates, or assists in the violation of any of the provisions of this Chapter, or any order, permit, or notice issued pursuant hereto, will be subject to a fine of not less than one five hundred dollars ($1500.00), nor more than one ten thousand five hundred dollars ($150010,000.00) for each violation. Each tree which is removed or damaged will constitute a separate violation. Each day any violation continues will constitute a distinct and separate violation. In addition to the penalties provided in this Section, any damaged or removed tree must be replaced pursuant to the tree replacement requirements of this Chapter. SECTION 10: City Code Subsection 7-8-8-13, “Appendix A, Species Rating Guide”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-8-8-13. - APPENDIX A, SPECIES RATING GUIDE. The intent of this guide is to identify tree species by genetic quality and community value and to assign them to a species group based on these two (2) criteria. The species groups are noted as A, B, C, and D. Species group A is the most highly rated group. Species group D is the lowest rated group and includes the tree species that are not protected in this Section. The species rating guide is the basis for assessing the relative value of trees to be protected and mitigated if they are damaged or removed. Page 16 of 19 P4.Page 586 of 620 25-O-20 14 This guide represents the tree species that are considered to be the most common tree species in the community. This guide is not an attempt to list all tree species that could successfully grow in the community. In the event that the City Manager or his/her designee encounters a tree species that is not listed in this rating guide, then it shall be the responsibility of the City Manager or his/her designee to assign that tree species to the appropriate species group. SPECIES GROUP A Canopy trees : Cercidiphyllum japonicum Katsura tree Understory/ornamental trees: Malus spp. Crabapple SPECIES GROUP B Canopy trees. Cercidiphyllum japonicum Katsura tree Phellodendron amurense (male trees only)Amur corktree Platanus occidentalis Sycamore Ulmus rubra Red elm Understory/ornamental trees. Malus spp. Crabapple Pyrus calleryana Callery pear SPECIES GROUP C Canopy trees. Acer saccharinum Silver Maple Platanus occidentalis Sycamore Ulmus rubra Red elm SPECIES GROUP D Pyrus calleryana Callery pear NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY Page 17 of 19 P4.Page 587 of 620 25-O-20 15 OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 11: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 12: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable 25-O-20 shall be in full force and effect after its passage and approval. SECTION 13: This ordinance shall be in full force and effect on April 1, 2020. This ordinance shall not apply to any building permit applications filed prior to the effective date. SECTION 14: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 18 of 19 P4.Page 588 of 620 25-O-20 16 Page 19 of 19 P4.Page 589 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Economic Development Committee From: Katheryn Boden, Economic Development Specialist CC: Johanna Leonard, Director of Community Development; Paul Zalmezak, Economic Development Division Manager Subject: Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program Date: March 9, 2020 Recommended Action: The Economic Development Committee and staff recommend adoption of Ordinance 28 -O- 20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program, amending Title 3, “Business Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15, and 21, and amending Title 4, Chapter 2, Section 3, "Building Contractors." These changes will replace business licenses with a business registration program for all for-profit entities operating, including state-licensed businesses. Home-based businesses will also be required to register but will not be charged an annual registration fee. Council Action: For Action Summary: On December 5, 2019, the Economic Development Committee supported a recommendation from staff to update the City Code to replace the business licensing requirements with the revised business registration program. Based on feedback from City Council on Nove mber 11, 2019, the proposed revisions include exempting home-based businesses from the annual registration fee and implementing a uniform annual registration fee of $75 for all other for - profit entities that maintain a brick and mortar space in Evanston, u nless they are licensed through another City program or department (i.e. contractor’s license or food license). The new business registration will provide the City with a more comprehensive record of businesses operating in Evanston to better inform eco nomic development planning and allow for increased communication of procurement and business opportunities, City policies, and ED1.Page 590 of 620 available resources. All for-profit commercial entities, including home-based businesses, will be required to register on an annual basis. Staff estimates there are approximately 4,400 commercial enterprises in Evanston, not including the estimated 500 food establishments. Staff is currently licensing only 520 businesses generating $53,000 in fees. Based on current State of Illino is data, staff estimates the potential for an additional $91,000 in registration revenue with the proposed changes, as summarized in the table below. Projected Revenue from Evanston Business Registry * Actual to be determined based on accuracy of State of Illinois database. to changes recommended has and Code City the of review its completed Staff has accommodate the proposed business registration process. The business registration process will be implemented with notices mailed in February of 2020 and business registration payments due April 1, 2020. A brief summary of changes include: 1. Replace “business license” with annual business registration: • All for-profit entities would be required to register and pay an annual fee, including occupations licensed by the state • Pop-up retailers occupying a space for 90 days or less would be required to register and pay the registration fee per each 90 day period • Food establishments continue to be licensed exclusively by the health department • Building contractors and landscape contractors will be registered by Building & Inspections division • Fire/life safety inspections will continue to be required for new businesses operating in commercial space, as well as changes of ownership Page 2 of 23 ED1.Page 591 of 620 2. The proposed simplified business registration fee schedule is summarized in the table below: Business Registration Fee Schedule Description 2020 Current Home based business registration $0 $25.00 [1] Non-profit enterprises $0 $0 Landscape contractors not maintaining a place of business within the City N/A [2] $40.00 Evanston based for-profit businesses $75.00 $75.00-$250.00 [3] Pop-up Retailers (less than 90 days in operation) $25.00[4] N/A Fire, Life, and Safety Inspection(s) fee $150.00 $150.00 [1] City Council approved home based business registration in 2008 Ord. 23-O-08. The fee established in 2008 was $25. [2] Will require contractor registration through Building & Inspections Division in place of business regist ration [3] Based on gross floor area [4] Per 90-day period Upon approval by the City Council, staff will implement the new business registration program. Invoices for the first year of registering businesses will be mailed as staff does not have electronic means of contacting all of the businesses. Staff will incl ude an introductory letter with the new business registry explaining the new process and providing a link to a web-based business registration form. Payments for 2020 business registration will be due on or before April 1, 2020. The City’s revenue office will manage payments. Staff is encouraging applicants to pay online with debit, credit or electronic check. Cash and checks will be accepted in the revenue office. In year two, after a successful first round of collecting business contact information, businesses will be invoiced via email, reducing postage and printing costs in addition to staff time. Attachments: Ordinance 28-O-20 Amending Business Licenses to Business Registration Page 3 of 23 ED1.Page 592 of 620 2/7/2020 2/12/2020 28-O-20 AN ORDINANCE Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program WHEREAS, the City of Evanston (“City”), as a home rule unit of local government as provided by Article VII, Section 6 of the Illinois Constitution of 1970 has the authority to exercise any power and perform any function pertaining to its government and affairs except as limited by Article VII, Section 6 of the Illinois Constitution of 1970; and WHEREAS, a home rule unit may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals and welfare, and WHEREAS, the registration of all businesses operating within the City is a ministerial act which is necessary for the health, safety and welfare of the residents of the City; and WHEREAS, it is necessary to obtain certain information from all businesses operating in the City to provide an effective mechanism for the City to communicate with businesses, particularly, to assist the City's Police and Fire departments in responding to accidents, natural disasters, criminal activity and other emergencies; and WHEREAS, the registration of all businesses within the City will allow the City to create a master list of businesses operating in the City which list will serve to Page 4 of 23 ED1.Page 593 of 620 28-O-20 ~2~ benefit various businesses within the community, consumers, and potential businesses looking to locate within the community; and WHEREAS, the registration of all businesses operating within the City will assist the City’s Community Development Department with ensuring appropriate land use as called for in the City's Zoning Code and to ensure the City's building safety codes are properly followed and enforced to protect property values and the health and welfare of the City's resident; and WHEREAS, the establishment of the registration program proposed will help to further the City Council's economic development goals by enabling the City to track the health of the business climate in the City and to measure the impact of the City's various economic development initiatives and the City's efforts to support entrepreneurship; and. WHEREAS, the business registration program created by this Ordinance will be a centralized data gathering system that will capture pertinent data elements, determined important by city staff, that will be accessible by city personnel, when necessary for the provision of city services; NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 3, Chapter 1, “General Business Registration Provision” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 1 - GENERAL BUSINESS LICENSE REGISTRATION PROVISIONS SECTION: 3-1-1. - ISSUANCE OF LICENSES REGISTRATION. Page 5 of 23 ED1.Page 594 of 620 28-O-20 ~3~ Unless otherwise provided in this Code or other applicable laws, all licenses registration shall be approved by the City Manager or his/her designee issued by the City Collector Community Development Department. In all cases where it is not otherwise expressly provided, the City Collector Community Development Director shall have the power to hear and grant applications for said licenses registration upon the terms specified in any of the provisions of this Code or other ordinances of the City. 3-1-2. - COMPLIANCE WITH LAWS REQUIRED. All licenses registration shall be subject to the provisions of this Code, other ordinances of the City, the regulations of the City Council and the statutes of the State, which may be in force at the time of the issuance thereof or during the period covered by such licenses registration. If any person so licensed registered shall violate any of such provisions, he/she shall be fined or may have his/her license registration suspended or revoked. Licenses Registration shall only be issued to persons who comply in all respects with the provisions of this Code and other ordinances of the City, and who are suitable and proper persons to be licensed registered. All licenses registrations shall be subject to the City of Evanston's Home Rule powers, as well as the City's police powers. 3-1-3. – LICENSE REGISTRATION PROVISIONS. (A) Information Shown on License. Each license shall express for what it is granted, the time it is to continue and the location of the business. (BA) Posting Proof of Registration. All licenses shall be posted in a conspicuous place in the premises occupied by the licensee. Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee and shall be made available for review upon request. (CB) Duration. Expiration: No license registration shall be granted at any time for a longer period than one year. 3-1-4. - PAYMENT OF FEE; PRORATION; REBATE; LATE PAYMENT PENALTY. (A)Payment of Fee. Each and every license registration authorized or required by provision of this Code or other ordinance of the City and granted by the City Manager shall be issued by the City Collector Community Development Department upon payment to the City Collector of the prescribed license registration fee or tax. (B) Proration of Fee. The fee to be paid for any license registration which shall expire less than six (6) months from the date such license registration was required to be issued, shall be one-half (½) the annual fee provided by this Code. (C) Rebate or Refund of Fees. In no event shall any rebate or refund be made of any license registration fee or permit fee or any part thereof. Page 6 of 23 ED1.Page 595 of 620 28-O-20 ~4~ (D) Late Payment Penalty. Failure to pay the annual renewal fee on any business license registration within six (6) weeks of license registration expiration shall result in an additional late charge of twenty ten percent (2010%). 3-1-5. - TRANSFER OF LICENSE REGISTRATION; FEE. Except as specifically provided for otherwise, any person to whom a license registration has been issued under any provision of this Code or other ordinance of the City may, with the written consent of the City Manager or his/her designee, assign and transfer the same to any other person, and the person to whom such license registration shall have been so transferred shall thereupon surrender such license registration and a new license registration, covering the unexpired term of such old license registration, shall thereupon be issued to such assignee; provided, that in all cases the party applying for such new license registration shall give a bond, with good and sufficient sureties, in like sum and to be approved in like manner as the bond given by such original licensee registrant. The fee for transferring a license registration shall be fifty dollars ($50.00) to be paid to the City Collector for the use of the City. 3-1-6. - BUSINESS LICENSE REGISTRATION REVOCATION. Unless otherwise specifically provided, a business license registration issued pursuant to the provisions of this Code may be revoked for cause, and the premises or operation may be closed, after an opportunity for the licensee registrant to be heard in his/her own defense has been given. Charges shall be investigated and brought before the City Manager or his/her designee at public hearing. The findings and decisions of the hearing officer shall be transmitted to the licensee registrant and enforcement of such decision shall be undertaken. The Corporation Counsel may adopt and publish rules of procedure for such hearings. The City may revoke a license registration for cause upon a preponderance of the evidence standard. SECTION 2: City Code Title 3, Chapter 5, Section 2, “Registration Required; Application” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-5-2. - LICENSE REGISTRATION REQUIRED; APPLICATION. No person shall manage, conduct, operate or carry on a public place of amusement without first having obtained a license therefore. The application for a license for the business of managing, conducting, operating or carrying on a public place of amusement shall conform to the provisions of this Code relating to applications for general business licenses food establishment business license and/or a liquor license. Such application shall specify the location of the building or place in which it is proposed to keep such public place of amusement and the seating capacity of such building or other place. Every such application shall be approved by the Director of Community and Economic Development and the Public Health Director, or their designees, before a license shall be issued. Page 7 of 23 ED1.Page 596 of 620 28-O-20 ~5~ SECTION 3: City Code Title 3, Chapter 6, “Theaters, Shows and Exhibitions” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 6 - THEATERS SHOWS AND EXHIBITITIONS 3-6-1. - CLASSIFICATIONS. Theaters, shows and exhibitions. For the purpose of providing for the licensing registering and taxing of theatricals, shows, amusements and all public exhibitions offered, operated, presented or exhibited for gain or for admission to which the public is required to pay a fee, the same are hereby divided into three (3) classes, which shall be known as the first, second and third classes as follows: First class: All entertainments of a theatrical, dramatic, variety or spectacular character; all concerts or other musical entertainments; all exhibitions of natural or artificial curiosities, mechanical toy exhibitions or miniature engineering demonstrations where a charge is made for the privilege of operating such article. Second class: All exhibitions of motion pictures or cinematography and all automatic picture devices or other similar devices. Third class: Circuses, menageries, caravans, concerts or musical entertainments given under a covering of canvas; poultry shows, horse shows, stock shows, automobile shows; all exhibitions and displays of fireworks, exhibits or contests of balloons or aeronautic devices. 3-6-2. - LICENSES BUSINESS REGISTRATION REQUIRED; APPLICATION It shall be unlawful for any person to give, conduct, produce, present or offer any of the entertainments mentioned in this Chapter for gain without a license business registration for that purpose first had and obtained. For entertainment given by citizens of the City, not engaged in the giving of such entertainments as a business nor for personal gain or entertainment, the proceeds of which are for the benefit of any charitable object, no fee shall be required to be paid for such license registration. Any person desiring to produce, present, conduct, operate or offer for gain or profit any of the classes of entertainment described in Section 3-6-1 at any place within the City shall make application for a business registration license to the City Collector Community Development, in writing, setting out the full name and address of the applicant, if an individual, and if a corporation the full name and residence of its principal officers. Such application shall contain a description of the place where it is intended to produce, present, conduct, operate or offer such entertainment and a description of the kind and class of entertainment. Page 8 of 23 ED1.Page 597 of 620 28-O-20 ~6~ 3-6-3. - PREREQUISITES TO ISSUANCE OF LICENSE BUSINESS REGISTRATION (A). Examination of Applicant's Place. Upon application being made for a business registration license to register a business, as provided in the preceding Section, the City Manager or his/her designee shall make or cause to be made an examination of the applicant's premises, and if all of the provisions of this Code and other ordinances of the City relating to the giving of entertainments and the location, construction and maintenance of the premises or building where such entertainments are given are complied with, the City Manager or his/her designee shall cause to be issued a license business registration to such applicant, which license registration shall en Title entitle the licensee Registered Business to conduct, produce, present, operate or offer the class of entertainment specified in such license Section 3-6-1 at the premises designated in the application and for the period of time specified in such license application, upon the payment of the proper license business registration. (B).Approval of City Manager; Grounds for Refusal of License Business Registration. If the premises or building at which it is desired to offer any of the entertainments described in Section 3-6-1 hereof be not a fit or proper place and not constructed, maintained, operated or conducted in accordance with the provisions of this Code and other ordinances of the City governing and controlling such places, or if the granting of the business registration business registration license would, in the sole discretion of the City Manager or his/her designee, be contrary to the public health, safety or general welfare, such application may be denied. No business registration license shall be issued by the City Collector Community Development Department except with the prior approval of the City Manager or his/her designee. 3-6-4. - BUSINESS REGISTRATION LICENSE FEES. The fee to be charged for a license business registration to produce, present, conduct, operate or offer any of the classes of entertainment mentioned in this Chapter shall be as follows: First Class $125.00 per year Second Class $50.00 per year For each seat available for patrons of the theater $.095 per year Third Class Page 9 of 23 ED1.Page 598 of 620 28-O-20 ~7~ For each circus or circus and menagerie $63.00 per day For each concert or musical entertainment $25.00 per day For each concert or musical entertainment $25.00 per day For each poultry show, dog show, horse show, stock show or automobile show $25.00 per day For other entertainments, exhibits or performances $25.00 per day Where any entertainments embrace two (2) or more of the classes specified herein, such entertainments shall be classified and charged for as wholly belonging to that class for which the highest business registration license fee is fixed. 3-6-5. - BUSINESS REGISTRATION LICENSE CONDITIONS AND RESTRICTIONS (A).Posting business registration License. Every business registration license issued under the provisions of this Chapter shall at all times during the life thereof be made available for review. Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee. Posting is not required. (B). Owner or Lessee to Preserve Order. It shall be the responsibility of the owner or lessee of every registered licensed theater, hall or other building, being in control thereof, to keep and preserve good order in and about the premises. (C). Hours of Operation. The premises wherein the business registered licensed by this Chapter is conducted, shall close and business therein shall cease between the hours of one o'clock (1:00) A.M. and seven o'clock (7:00) A.M. 3-6-6. - FAILURE TO OBTAIN BUSINESS REGISTRATION LICENSE. It shall be the duty of every proprietor or lessee of any theater, hall or other building, where public entertainments are given, who shall not have taken out a license business registration as provided for in this Chapter before he/she permits any person to use the same for the purpose of giving any entertainment therein for gain, to obtain the license business registration herein required either in his/her own name, or in the name of the person proposing to give such entertainment. SECTION 4: City Code Title 3, Chapter 13, “Secondhand, Junk, and Antique Dealers” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 13 - SECONDHAND, JUNK AND ANTIQUE DEALERS RESERVED. SECTION: Page 10 of 23 ED1.Page 599 of 620 28-O-20 ~8~ 3-13-1. - DEFINITIONS. JUNK. Shall mean and include old iron, brass, copper, tin, lead or other similar basic materials, and rope, bags, rags, wastepaper, paper clippings, scraps of woolens and other textiles, rubber, glass and empty bottles and all articles discarded or no longer used and consisting of any one or more of the materials herein mentioned. JUNK DEALER. Shall mean and include every person, firm or corporation having an established place of business in the City, defined herein as a "junkyard" or "junk store," and engaged in the business of buying, selling, bartering or exchanging any of the things defined herein as "junk," whether dealing at wholesale or at retail. JUNK PEDDLER. Every person who uses a "junk wagon" as defined herein and travels from place to place within the City for the purpose of purchasing junk or makes a business of purchasing junk from anyone who desires to sell it and carries it away upon purchasing it. JUNKYARD. Any yard, place or enclosure where junk is bought, sold or exchanged. JUNK STORE. Any store, shop, warehouse or building where junk is bought, sold, bartered or exchanged. JUNK WAGON. Every truck, wagon, motor vehicle, push cart or other vehicle used by a junk dealer or peddler in the collection, disposition or transportation of junk from one place to another, within the City. SECONDHAND DEALER or ANTIQUE DEALER. Any person who carries on the business of dealing in the purchase, barter, exchange or sale of secondhand furniture, jewelry, clothing and miscellaneous articles of personal property not defined herein as junk, whether advertised or offered for sale, barter or exchange as secondhand or as antiques. 3-13-2. - LICENSE REQUIRED. It shall be unlawful for any person to operate a junkyard, junk store or conduct the business of a junk dealer or junk peddler, or operate junk wagons as defined hereinabove; and it shall further be unlawful for all secondhand dealers or antique dealers as defined hereinabove to engage in business within the City without first having obtained a license for that purpose, as provided in this Chapter. 3-13-3. - ISSUANCE OF LICENSE. The City Manager may grant a license to such persons as shall produce to him/her satisfactory evidence of good character to exercise or carry on the business of dealing in the purchase and sale of secondhand articles or to maintain and operate a junk business, a junk store or a junkyard, or to operate as a junk peddler or to operate a junk Page 11 of 23 ED1.Page 600 of 620 28-O-20 ~9~ wagon within the City, and upon the payment to the City Collector of the license fees provided for under Chapter 3, Section 13. A junk peddler or junk wagon license shall not authorize a junk peddler or one licensed to operate a junk wagon to operate as a junk dealer; provided, that a junk dealer may employ such number of junk peddlers as he/she may obtain junk vehicle licenses for, but in such case it shall be necessary for the junk peddler to have a license as such junk peddler in addition to the license for the vehicle. 3-13-4. - LICENSE FEES. The following annual license fees shall be required: Junk Dealer, Junk Store or Junkyard ..... $313.00 Junk Peddlers, Operators of Junk Wagons ..... 38.00 Secondhand Dealer, Antique Dealer ..... 94.00 3-13-5. - BOND AND INSURANCE. Each applicant for a license to operate the business of junk dealer, junk store or junkyard shall furnish a bond to the City in the amount of ten thousand dollars ($10,000.00), conditioned for the due observance of all ordinances of the City respecting such businesses during the effective period of the license. The bond form shall contain a provision requiring the surety to investigate and defend third party suits. Each person licensed to operate the business of junk dealer, junk store or junkyard shall also supply to the City a certificate of insurance evidencing that public liability insurance with limits of not less than $100,000.00/$300,000.00 on bodily injury and $100,000.00 on property damage is in force, and he/she shall continuously maintain such insurance during the period the license is in effect. 3-13-6. - LICENSE CONDITIONS AND RESTRICTIONS. (A)Dealing With Minors. It shall be unlawful for any person having a license from the City under the provisions of this Chapter to purchase or receive from minors, without the written consent of their parents or guardians, any articles of property whatsoever. (B)Plumbing and Electrical Fixtures. No individual, being licensed as a junk dealer or operating a junkyard, junk store, junk wagon or a junk peddler, or a secondhand dealer, shall purchase from any person except from duly certified plumbers, electricians, licensed peddlers or the owners of buildings from which the material is taken, any lead or metal pipe, faucets, boilers or other plumbing material or electric wiring or fixtures. SECTION 5: City Code Title 3, Chapter 15, “Dry Cleaning Establishments” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Page 12 of 23 ED1.Page 601 of 620 28-O-20 ~10~ CHAPTER 15 - DRY CLEANING ESTABLISHMENTS 3-15-1. - DEFINITIONS. RESERVED. DRY CLEANING. Then use and keeping of more than two (2) quarts of gasoline, naphtha, benzene or any volatile inflammable liquids or other solvents to clean, without the use of water, apparel or other fabrics, for profit. RETAIL OUTLET. Any establishment located within the City where dry cleaning is sold, solicited or offered for sale directly to the retail consumer, but which does not perform dry cleaning on the premises. SPOTTER.Any person keeping or using less than two (2) quarts of the aforesaid described liquids for the purpose of dry cleaning or spotting wearing apparel or any fabric, for profit. 3-15-2.-LICENSE REGISTRATION REQUIRED. It shall be unlawful for any person to engage in or carry on within the City the business of dry cleaning, retail outlet, or spotter as defined in Section 1 of this Chapter, without first having obtained a license as herein provided for each such establishment proposed to be conducted. 3-15-3.-APPLICATION; INVESTIGATIONS. Application for a license under Chapter 15, Section 2, shall be made in writing to the City Collector. The application shall contain the name of the applicant, if an individual, the names of the principal officers, if a corporation, the location of the place at which it is intended to carry on such business, together with a description of the place of business for which a license is desired. A separate license shall be required for each dry cleaning establishment, spotter or retail outlet carried on or conducted by any applicant wherever located in the City. Before a license shall be issued, each such application shall be approved by the Director of Community and Economic Development (the "Director") and the Fire Chief of the Fire & Life Safety Services (the "Fire Chief"), or their designees. Before an application may be approved, all requirements of the adopted building code, zoning ordinance plumbing code, and electrical code of the City, as amended, shall be met and it shall be determined the premises are safe for the purposes of said business. The Fire Chief or his/her designee shall determine that all fire hazard precautions have been taken and conform to the fire prevention ordinances (see title 4 of this code) of the City. If the Director and the Fire Chief, or their designees, approved an application for a dry cleaning establishment, spotter, or retail outlet, then, upon payment of the license fee Page 13 of 23 ED1.Page 602 of 620 28-O-20 ~11~ hereinafter provided, the City Collector shall thereupon issue to the applicant a license authorizing said applicant to engage in or carry on the business of dry cleaning, spotter or retail outlet, in the place designated in the license and for the period therein stated 3-15-4.- LICENSE FEES; TERM. (A). The license fees for the carrying on of any businesses as defined in Section 3- 15-1 of this Chapter, shall be fifty dollars $50.00 per annum. (B). Each license shall expire on December 31 in the year in which it is issued; provided, however, that if less than six (6) months of the annual license period shall have expired at the time when such license is issued, the full license fee shall be charged therefor. If six (6) or more months of the annual license period shall have expired, one-half (½) of the full license fee shall be charged. Said license shall be posted and remain posted in a conspicuous place in the room where the dry cleaning is done. SECTION 6: City Code Title 3, Chapter 21, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-21-1. - CHRISTMAS TREE SALES. Reserved. No person shall store, sell or offer for sale within the City any pine, balsam, spruce, fir or other evergreen trees, or any branches or parts thereof, which have been cut for use as Christmas trees or wreaths or for any ornamental or decorative purposes, without having first obtained a license so to do from the City. Licenses shall be issued upon payment of a license fee of forty four dollars ($44.00) and a deposit with the City Collector of a cash bond in the amount of one hundred dollars ($100.00) for each location. No license shall be granted except for locations in properly zoned areas and upon approval of the Fire Chief as to fire hazards. The cash bond deposited with the City Collector shall be for the purpose of indemnifying the City against having such premises left in an unclean condition and such cash bond shall be refunded upon surrender of the receipt therefor within five (5) days after discontinuance or termination of the business, together with satisfactory evidence that all such trees, branches and parts thereof have been removed from the premises. SECTION 7: City Code Title 3, Chapter 27, “General Business License of the Evanston” City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 27 - GENERAL BUSINESS LICENSE REGISTRATION 3-27-1. - DEFINITIONS. The following definitions apply to this Chapter: Page 14 of 23 ED1.Page 603 of 620 28-O-20 ~12~ BUSINESS.Any individual or entity "doing," "conducting," "engaging in," "maintaining," "operating," "carrying on" or "managing" a business, occupation or for-profit activity, such terms or one or more of such terms, shall include any person who holds himself/herself forth as being engaged in the business, occupation or activity, or who solicits patronage therefor, either actively or passively or who performs or attempts to perform any part of such business, occupation or activity in the City; and the omission of one or more of these terms shall not be deemed to exclude the activities described by the other terms where such activities are in fact carried on by such person. The term business shall not include any of the following: (A) A "home occupation" as defined in Title 6, the City's Zoning Ordinance. (B)Businesses or occupations which are exempt from City licensing pursuant to law. (C A) An entity which is exempt from income taxation under Section 501 of the Internal Revenue Code. (D B) An entity which does not maintain a place of business in a building within the City, except for the following which shall be licensed registered: an entity engaged within the City in landscaping services, pesticide spraying services, lawn fertilizing or weed spraying services, pickup and delivery of laundry or dry cleaning at dwelling units, garbage or refuse pickup (E C) A governmental unit. (F D) A public utility or cable television company which is subject to regulation by the Federal Communications Commission or the Illinois Commerce Commission and which operates in the City pursuant to a franchise agreement with the City. OWNER.Any individual, firm, association, partnership, corporation, trust or any other legal entity having sufficient proprietary interest in any establishment to maintain and manage its operation. PERSON.Any individual, partnership, corporation, or entity. POP UP RETAILERS "Pop-up retail user" means any merchant who occupies or leases for ninety (90) days or less a fixed indoor or outdoor retail space in the City of Evanston for the sale of merchandise or provision of services, unless otherwise allowed and regulated in Section 6-4-8-3 of this Title. 3-27-2.- LICENSE BUSINESS REGISTRATION REQUIRED. All businesses as defined herein for which a license business registration is not otherwise required under any other provisions of this Code shall be required to register their business. A separate license business registration shall be required for each separate place of business. Businesses that have a liquor license pursuant to Page 15 of 23 ED1.Page 604 of 620 28-O-20 ~13~ Chapter 5 4 of this Title, or a cigarette and tobacco product license pursuant to Chapter 14 of this Title, or any alarm license pursuant to Title 9 of this Code, must also to obtain a separate general business license register their business. 3-27-3.-APPLICATION. An application for a general business license registration shall be made in writing under oath to the City on a form prescribed by the Director of Community Development City Collector. Each application shall contain the following information and such other information as may be required to determine whether the license business registration should be granted. (A). The name, residential address, and phone number, and email address of the applicant, who shall be the principal owner in the case of a noncorporate entity or the president in the case of a corporate entity. (B). The name of the company/business and the address(es) of the permanent place(s) of business within the City covered by the application, or, if there are no permanent places within the City, the address of the permanent place or location most closely involved with the business or activity covered by the application. (C). The name, phone, and email address of business manager or primary business contact. (D). A description of the business for which the license is requested. (E). Minority Women Evanston Business Enterprise (MWEBE) status (F). Total number of employees 3-27-4. - BUSINESS REGISTRATION ISSUANCE OF LICENSE. The Community Development Director City Collector may issue a general business license registration pursuant this Chapter if the application is in proper form, the use is compliant with zoning regulations, and the appropriate license business registration fee is paid in advance. All new businesses must undergo a Fire Life Safety inspection in order to complete the registration process, unless a certificate of occupancy is issued. The inspection is administered by the City of Evanston Fire Department staff. The Community Development Director City Collector may also issue a conditional business registration license when an investigation or inspection discloses a condition which must be corrected, provided that the applicant has provided satisfactory assurance that the condition will be corrected within a reasonable time, and the conduct of the business or activity pending the correction of the condition will not endanger the public health, safety or welfare. 3-27-5.-TERM OF BUSINESS REGISTRATION LICENSE; RENEWAL. Page 16 of 23 ED1.Page 605 of 620 28-O-20 ~14~ All licenses business registrations issued pursuant to this Chapter shall expire on December 31 following the date of issuance. General business licenses registrations may be renewed upon payment of the required fees at least six (6) weeks prior to the expiration of the license business registration; however, the failure of any business licensed registered under this Chapter to comply with any provisions of this Chapter, or with any applicable provision of local, state, or federal law, may constitute grounds for nonrenewal of the license business registration, in the sole discretion of the City Manager or his/her designee. 3-27-6.-LICENSE REGISTRATION FEES. (A). General Fee 1.Home Based Businesses $0.00 Per Year 2.Evanston-based businesses $50.00 Per Year 3. Contractors and others not maintaining a place of business within the City $50.00 Per Year 4. Pop Up Retailers $25 per location Per 90 day period 5. Fire Life Safety Inspection $150.00 As required1 Required for all new businesses unless a Certificate of Occupancy is issued 1. Contractors and others not maintaining a place of business within the City $40.00 Per year 2. Business with a gross floor area of 0 — 3,000 square feet $75.00 Per year 3. Business with a gross floor area of 3,001 — 10,000 square feet $150.00 Per year 4. Business with a gross floor area in excess of 10,000 square feet $250.00 Per year 5. Initial license application fee $50.00 6. Inspection(s) fee $150.00 7. Home based business registration $25.00 per year (B). Proration Of Fees. The fee to be paid for any license business registration which shall expire less than six (6) months from the date such registration Page 17 of 23 ED1.Page 606 of 620 28-O-20 ~15~ license business registration was required to be issued, shall be one-half (½) the annual fee provided by this Section. (C). Late Payment Penalty. Failure to pay the annual renewal fee on any business license license business registration within six (6) weeks of license business registration expiration shall result in an additional late charge of ten percent (10%). 3-27-7.-REGULATIONS. (A). No license business registration shall be assigned, sold or transferred, nor shall any license business registration authorize any person other than the applicant to conduct business under such license business registration. (B). The applicant or license business registration shall have a duty to notify the City Collector Community Development Director of any changes in the information contained in an application which is pending or which was the basis for the issuance of license business registration. (C). Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee and shall be made available for review. All licenses shall be prominently displayed on the business premises at all times. (D). No person shall add to, alter, deface, forge or counterfeit any license registration which has been issued by the City. (E). All licensees registered businesses shall comply with all applicable City, State and federal laws. Failure to do so may result in the revocation of nonrenewal of a general the business license registration as provided herein. 3-27-8.-SUSPENSION AND REVOCATION. In addition to any other penalty which may be authorized by this Chapter or other City ordinances, the Finance Director, City Manager or his/her designee may suspend, revoke or decline to renew any general business license business registration issued pursuant to this Chapter for. (A). Failure to comply with any provisions of this Chapter and any applicable provisions of the City Code; (B). Failure to comply with any applicable state and federal laws; (C). Failure to allow a required inspection. Suspension or revocation shall occur in accordance with the rules and procedures promulgated by the City Manager or his/her designee and available from the City upon request. Page 18 of 23 ED1.Page 607 of 620 28-O-20 ~16~ 3-27-9.-SUMMARY SUSPENSION. Where the Finance Director, City Manager is presented with sufficient evidence demonstrating probable cause to believe that the licensee business registration holders has violated the provisions of applicable provision of local, state, or federal law, and the City Manager has a reasonable belief that said violation immediately threatens the public health, safety, or welfare, the City Manager may, without prior notice or hearing, issue a written order, including the reasons therefore, closing the licensed registered premises and summarily suspending the general business registration license pending a public hearing and final determination on suspension or revocation. Said hearing shall be commenced not more than seven (7) days following entry of such an order, unless the licensee business registration holders shall agree to a longer period of time. Upon entry of an order of summary suspension, the licensee business registration holders shall be served with a copy of the order and notice of violation and hearing in the manner provided in this Chapter. 3-27-10.-NOTICE OF HEARING. Prior to suspension or revocation of a general business license registration, other than by summary suspension pursuant to Section 3-27-9, the licensee business registration holders shall be served with written notice of the nature of the violations. Such notice shall also advise the licensee business registration holders that a public hearing will be provided if the licensee business registration holders files a written request for such a hearing with Finance Director, City Manager within ten (10) days of service. If a written request is filed within ten (10) days, a hearing date shall be set within ten (10) days of receipt of the request. If no written request for a hearing is filed within ten (10) days, the suspension or revocation is sustained without further action. 3-27-11.-HEARINGS. Public hearings pertaining to the suspension or revocation of a general business license registration shall occur in accordance with the rules and procedures promulgated by the City Manager or his/her designee and available from the City upon request Finance Director. The Finance Director, City Manager or his/her designee shall make a final decision in writing, including the reasons for such decision, and shall serve said decision on the licensee business registration no more than ten (10) days after conclusion of the hearing. (A). Any person who violates or fails to perform any duty imposed by this Chapter may be fined not less than five hundred dollars ($500.00). A separate offense shall be deemed committed for each day that a violation occurs. (B). The Finance Director, City Manager or his/her designee may seek to enjoin violations of this Chapter. Page 19 of 23 ED1.Page 608 of 620 28-O-20 ~17~ SECTION 8: City Code Title 4, Chapter 2, Section 3, “Building Contractors” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A)Definition. The term "building contractor" means any person, individual, company, or corporation engaged in the business of constructing, enlarging, altering, removing, or remodeling any structure including constructing, maintaining, repairing or installing landscape systems by furnishing of labor, material, and methods necessary to accomplish a given result, and who retains for himself/herself the control of the means, method, and manner of accomplishing this desired result. (B)Registration Required. Any person engaged in the business of building contractor within the City for which a building permit is required must register with the Community Development Department. Any person engaged in the business of constructing, maintaining, repairing or installing landscape systems is required to register with the Community Development Department. Registration must be submitted on forms available from the City and must include the following information: 1. Contractor's name; 2. Business name; 3. Business address; 4. Business telephone; 5. Business email address 56. Federal Employer Identification Number (FEIN); 67. Whether the business is a sole proprietorship, partnership or corporation, and registered agent, if applicable; 78. Whether the contractor is required to be licensed by the State of Illinois, a copy of the current license number and an original certificate of insurance as detailed in this Section; 89. Electrical contractors must be licensed by an accredited licensure commission, a copy of the current license with the license number, and an original certificate of insurance as detailed in this Section; Page 20 of 23 ED1.Page 609 of 620 28-O-20 ~18~ 910. An original certificate of insurance or policy declaration documenting that the contractor carries general liability insurance with a minimum of three hundred thousand dollars ($300,000.00) per occurrence, bodily injury insurance with a minimum of one hundred thousand dollars ($100,000.00) per occurrence, property damage insurance with a minimum of one hundred thousand dollars ($100,000.00) per occurrence and workers' compensation insurance at the statutory minimum amounts. Exceptions: a. Sole proprietorships and partnerships with no employees are exempt from the workers' compensation insurance requirement with submission of an affidavit. b. Contractors required to maintain insurance as part of their State licensure must provide proof of insurance in forms and amounts required by State law. c. Contractors who are engaged to perform work in the public right-of-way must carry general liability insurance with a minimum of one million dollars ($1,000,000.00) per occurrence and name the City of Evanston as an additional insured. (C)Registration Fee. The amount of the annual registration fee for persons engaged in the business of building contractor shall be established from time to time by action of the City Council. (D)Renewal of Registration. Registration is valid for one (1) year from the date of issuance. Registration may be renewed based upon an application for renewal and the payment of the annual registration fee. The City Manager or his/her designee is authorized to review a renewal request in the same manner as the initial application. (E)Amended Registration. Registered individuals must notify the Community Development Department within twenty (20) business days of any change in the registration information by filing an amended registration statement on a form provided by the Community Development Department for such purpose. There is no additional fee for filing an amended registration. (F)Suspension or Revocation of Registration. 1. If any person shall violate any of the provisions of this Chapter or the Code adopted hereby, he/she shall be liable to be prosecuted against for any fine or penalty imposed thereto and his/her registration may be suspended or revoked by the City Manager. Page 21 of 23 ED1.Page 610 of 620 28-O-20 ~19~ 2. No such registration shall be so revoked or suspended except after a hearing by the City Manager or his/her designee with a three (3) business day notice to the registered person affording the registered person an opportunity to appear and defend. The notice shall specify the reason for the contemplated suspension or revocation and shall give the date, time, and room number in the civic center of the hearing. Notice shall be sufficient if sent to the address stated on the registered person's application. 3. If the Building Official certifies to the City Manager that he/she has reason to believe that immediate suspension of the registration is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the registration suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. 4. Hearings shall be conducted in accordance with procedures on file with the City Clerk. 5. The City Manager shall issue his/her decision within ten (10) business days after the close of the hearing. In reaching a decision, the City Manager may consider any of the following: a. The nature of the violation. b. The nature and extent of the harm caused by the licensee's action or failure to act. c. The factual situation and circumstances surrounding the violation. d. Whether or not the action or failure to act was willful. e. The record of the registered person with respect to violations. 6. The City Manager may suspend a registration for a period of up to ninety (90) days. A registered person whose registration has been revoked shall not be eligible to reapply for a registration until the expiration of one (1) year after the effective date of the revocation. SECTION 9: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 10: If any provision of this Ordinance 28-O-20 or application Page 22 of 23 ED1.Page 611 of 620 28-O-20 ~20~ thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 11: Ordinance 28-O-20 shall be in full force and effect after its passage and approval. SECTION 12: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 23 of 23 ED1.Page 612 of 620 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits Date: March 9, 2020 Recommended Action: Staff recommends adoption of Ordinance 32 -O-20, approving restrictions on the sale and adoption of cats, dogs, and rabbits in Evanston.Ald. Fiske requests suspension of the rules for introduction and action at the March 9, 2020 City Council meeting. Council Action: For Introduction and Action Summary: Ordinance 32-O-20 implements restrictions on the adoption and sale of cats, dogs, and rabbits in the City of Evanston. The City of Evanston fosters a “no-kill” community for cats, dogs, and rabbits. “No-kill” is defined as saving every dog and cat in a shelter that can be saved. The definition includes healing the animals that can be healed, treating behaviors that can be treated, and prioritizing safety and a high quality of life for both pets and people in our communities. A no-kill community is also charged with reducing the number of animals entering shelters through spay/neuter education and services and increasing the number of animals leaving shelters through adoption and other programs that lead to them finding safe places to call home. The City of Evanston Animal Shelter currently operates as a “no -kill” animal shelter for cats and dogs, but is unable to provide similar services for rabbits. The City needs to take action to prevent the increased population of unwanted cats, dogs, and rabbits as it creates both an economic burden on the City and a humane burden on the animals. To date the City has not adopted an ordinance to help effectuate the City’s “no-kill” goals. Ordinance 32-O-20 supports the City’s no-kill goal by placing restrictions how cats, dogs, and rabbits can be sold or adopted in Evanston. Most importantly, the ordinance requires adopted animals to be spayed and ne utered and animals are only sold from breeders meeting objective requirements implemented by Cook County to ensure the breeders conducting responsible breeding practices. Additionally, exceptions are included for HS1.Page 613 of 620 individuals giving their pets up for adoption if they offer no more than 2 animals in a 5 year period and if neutering or spaying the animal would endanger the animals life. Finally, Ordinance 32-O-20 imposes penalties for individuals or companies that violate the provisions of 32-O-20. Attachments: Ordinance 32-O-20 Adding restrictions on the sale of cats dogs rabbits Page 2 of 8 HS1.Page 614 of 620 2/14/2020 2/20/2020 3/5/2020 3/6/2020 32-O-20 AN ORDINANCE Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs, and Rabbits WHEREAS, the City of Evanston seeks to promote responsible and humane pet sales and ownership; and WHEREAS, the City seeks to end inhumane practices of over-breeding, in-breeding, inadequate veterinary care, and other negative consequences of irresponsible commercial breeding ad sales; and WHEREAS, Whereas, the City of Evanston desires to be a "no-kill" community and the Evanston Animal Shelter has implemented a no-kill policy; and WHEREAS, No-kill shelters seek to save every dog and cat in a shelter who can be saved, which means healing the animals who can be healed, treating behaviors that can be treated, and prioritizing safety and a high quality of life for both pets and people in our communities; and WHEREAS, No-kill shelters aim to reduce the number of animals entering shelters through spay/neuter education and services and increasing the number of animals leaving shelters through adoption and other programs that lead to animals finding proper homes; WHEREAS, the Evanston Animal Shelter does not have the capacity or expertise to care for abandoned rabbits and the local animal rescue that does have this Page 3 of 8 HS1.Page 615 of 620 32-O-20 ~2~ expertise has expressed concern about the number of rabbi ts requiring rescue in Evanston; and WHEREAS, the increased population of unwanted Cats, Dogs, and Rabbits creates both an economic burden on the City and a humane burden on the animals. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 3 of the Evanston City Code of 2012, as amended, is hereby amended to add the following: CHAPTER 33 – SALE OF CATS, DOGS, and RABBITS 3-33-1 – Restrictions on the Sales and Adoptions of Cats, Dogs, and Rabbits (A) No cat, dog, or rabbit shall be sold or adopted in the corporate limits of the City of Evanston unless: (1)The cat, dog, or rabbit is spayed or neutered prior to the sale or adoption and the animal comes from; (a) An animal shelter, animal care facility, kennel, pound or training facility operated by any subdivision of local, state or federal government; or (b) An animal rescue organization, which only includes any not -for profit organization which has tax-exempt status under Section 501(c)(3) of the United States Internal Revenue Code, whose mission and practice is, in whole or in significant part, the rescue and placement of animals in permanent homes. This term “animal rescue o rganization” does not include an entity that is a breeder or broker or one that obtains animals from a breeder or broker for profit or compensation. (c) Exceptions: Chapter 33 does not apply if: Page 4 of 8 HS1.Page 616 of 620 32-O-20 ~3~ (i) An individual offers two (2) or fewer cats, dogs, or rabbits for adoption over a five (5) year period and does not receive compensation in any form as part of the adoption, or (ii) A veterinarian determines that neutering or spaying the animal would endanger the health of the animal. Such a determination must be made in writing and by a veterinarian licensed to practice in the State of Illinois. (2) The cat, dog, or rabbit is obtained from a breeder and the following requirements are met: (a) The breeder holds a valid USDA class "A" license as defined by the Animal Welfare Act, as found in the Code of Federal Regulations, listing all site addresses where regulated animals are located; and (b) The breeder owns or possesses no more than five female cats, dogs or rabbits capable of reproduction in any 12 -month period; and (c) No more than five female cats , dogs, or rabbits capable of reproduction are housed at the site address where the retail animal was born or housed, including animals owned by persons other than the breeder; and (d) In addition to any disclosures required by subsection (c) or otherwise required by law, the following information shall be maintained and provided for each animal: (i) The active USDA license number(s) of the animal's breeder; (ii) Any previous USDA license number(s) held by the animal's breeder in the last five years; (iii) The name, mailing and site address location(s) of the breeder as they appear on the breeder's active USDA license; (iv) All names the breeder is doing business as; (v) The total number of female dogs, cats or rabbits capable of reproduction owned or possessed by breeder; (vi) The sire and dam of the animal; Page 5 of 8 HS1.Page 617 of 620 32-O-20 ~4~ (vii.) The name and address of the location where t he animal was born; and (vii) The name(s) and address of any other location(s) where the animal was housed by the breeder after birth. 3-33-2. – Required Disclosures (A) Disclosures required . Any seller of a cat, dog, or rabbit or person offering the same animals for sale or adoption shall make the following disclosures to the customer about such animal: (1) For any Cat, Dog, or Rabbit obtained from animal shelter, animal care facility, animal rescue organization, kennel, breeder, pound, training facility, humane society, or other type of rescue organization, the seller must provide proof the animal is spayed or neutered prior to the sale or adoption. (2) For each dog or cat: A written disclosure meeting all of the requirements set forth in Sections 3.5 or 3.15, as applicable, of the Animal Welfare Act, codified at 225 ILCS 605; and (3) For each rabbit: (i) The breed, approximate age, sex and color of the animal; (ii) The date and description of any inoculation or medical treatment that the animal received while under the possession of the pet shop operator; (iii) The name and address of the location where the animal was born, rescued, relinquished or impounded; and (iv) If the animal was returned by a customer, the date of and reason for the return. (4) The disclosures required under this section shall be provided by the seller to the customer in written form and shall be signed by both the seller and customer at the time of sale. The Seller shall retain the original copy of such disclosure and acknowledgement for a period of two years from the date of sale. Upon request by an authorized Administrator or Animal control warden, the original copy of such disclosure and acknowledgement shall be made immediately available for inspection by such authorized offi cial. The seller operator shall post, in writing, in a conspicuous place all of the information about a cat , dog, or rabbit required under this subsection and other applicable law. Page 6 of 8 HS1.Page 618 of 620 32-O-20 ~5~ 3-33-3.- Enforcement and Penalties (A) Enforcement. The Department of Animal Control shall enforce this Section, and the Sheriff shall assist the department in said enforcement. (B) Violations and Penalty. Any person violating any section of Chapter 33 of Title 3 shall be fined not less than five hundred dollars ($500.00) nor more than one thousand five hundred dollars ($1500.00) for each offense. Every day such violation continues shall constitute a separate and distinct offense. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Corporation Counsel Page 7 of 8 HS1.Page 619 of 620 32-O-20 ~6~ Page 8 of 8 HS1.Page 620 of 620