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04.13.20
AGENDA City Council Monday, April 13, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:00 PM Administration & Public Works Committee is cancelled. Items will be considered at City Council Planning & Development begins at 4:00pm City Council convenes at the conclusion of Planning & Development As the result of an executive order issued by Governor J.B. Pritzker suspending in-person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I) ROLL CALL - BEGIN WITH ALDERMAN FISKE (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Mayor's Summer Youth Employment Program Update Page 1 of 703 (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. 2404 Ridge Avenue - Application for Appeal of the Preservation Commission Denial of a Certificate of Economic Hardship The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days (no later than May 28, 2020). If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. For Action 2404 Ridge Avenue - Application for Appeal of the Preservation Commission Denial of a Certificate of Economic Hardship 17 - 162 Page 2 of 703 SP2. Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District Based on the applicant's request to withdraw its special use application, staff now recommends that the City Council deny Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand off-street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. For Action Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish 163 - 193 SP3. Resolution 33-R-20, Adopting the City of Evanston 2020-2024 Consolidated Plan; Resolution 34-R-20 Adopting the 2020 Action Plan; and Resolution 32-R-20 Approving the Reallocation of Unspent CDBG Funds from Prior Years The Housing and Community Development Act Committee and staff recommend City Council adoption of Resolutions 33-R-20, the City of Evanston 2020-2024 Consolidated Plan, 34-R-20, the 2020 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and Resolution 32-R-20 reallocating prior years’ unspent CDBG funds of $68,222 to new eligible activities as part of the 2020 Action Plan. Funding sources for the 2020- 2024 Consolidated Plan and 2020 Action Plan are the City’s Community Development Block Grant (CDBG), HOME IFunding for the 2020 Action Plan totals $2,560,165 and is made up of 2020 entitlement funds, 2019 program income and prior year reallocated funds as shown below: • CDBG: 2020 entitlement funds of $1,836,315; $105,431 in Program Income; and $68,222 in reallocated prior year funds for a total of $2,009,968 • HOME: 2020 entitlement funds of $364,350; and $27,384 in Program Income for a total of $391,734 • ESG: 2020 entitlement funds of $158,463 For Action Resolution 33-R-20, Adopting the City of Evanston 2020-2024 Consolidated Plan; Resolution 34-R-20 Adopting the 2020 Action Plan; and Resolution 32-R-20 194 - 207 Page 3 of 703 SP4. Resolution 35-R-20 Authorizing the City Manager to Sign a License Agreement Allowing a Fence to be Repaired and Replaced in the Alley Right-of-Way at 3434 Park Place Staff recommends City Council adoption of Resolution 35-R-20, authorizing the City Manager to sign a license agreement allowing a fence to be repaired and replaced in the alley right -of-way at 3434 Park Place. For Action Resolution 35-R-20 Authorizing the City Manager to Sign a License Agreement For a Fence in the Alley Right-of-Way at 3434 Park Place 208 - 213 SP5. Resolution 36-R-20, Extending the Declared State of Emergency to May 11, 2020 Staff recommends City Council adoption of Resolution 36-R-20, extending the declared State of Emergency from April 13, 2020 to May 11, 2020. For Action Resolution 36-R-20, Extending the Declared State of Emergency to May 11, 2020 214 - 216 SP6. City of Evanston / LEND Small Business Emergency Loan Program Staff seeks direction from the City Council regarding implementation of the LEND Small Business Emergency Loan Program. Funding would be redeployed from the Workforce Development Line Item (Account 100.15.5300.62663). This account has a current balance of $100,000. For Discussion City of Evanston / LEND Small Business Emergency Loan Program 217 - 218 SP7. CIP Project Schedule Discussion Staff will present information regarding recommendations to changes in Capital Improvement Program (CIP) project schedules. For Discussion CIP Project Schedule Discussion 219 - 227 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES M1. Approval of the Minutes of the Regular City Council Meeting of March 9, 2020 Staff recommends City Council approval of the minutes of the Regular City Council meeting of March 9, 2020. For Action Draft City Council Minutes - March 9, 2020 228 - 243 Page 4 of 703 M2. Approval of the Minutes of the Special City Council Meeting of March 17, 2020 Staff recommends City Council approval of the minutes of the Special City Council meeting of March 17, 2020. For Action Draft City Council Minutes - March 17, 2020 244 - 249 M3. Approval of the Minutes of the Special City Council Meeting of March 26, 2020 Staff recommends City Council approval of the minutes of the Special City Council meeting of March 26, 2020. For Action Draft City Council Minutes - March 26, 2020 250 - 253 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RAINEY A1. Approval of the City of Evanston Payroll and Bills Staff recommends City Council approval of the City of Evanston Payroll for the period of March 02, 2020, through March 15, 2020, in the amount of $2,760,592.88 and March 16, 2020, through March 29, 2020, in the amount of $2,743,150.98 Bills List for April 14, 2020, in the amount of $5,078,039.93. For Action Approval of the City of Evanston Payroll and Bills 254 - 281 A2. Approval of the Purchase of Security Information and Event Management Platform Staff recommends City Council authorize the purchase of a security information and event management (SIEM) platform from SHI International Corp. (290 Davidson Avenue, Somerset, NJ 08873) in the amount of $44,206.30. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $738,728.26. For Action Purchase of Security Information and Event Management Platform 282 - 289 Page 5 of 703 A3. Approval of Contract Award with Suburban Tree Consortium for the Purchase of Trees for the 2020 Spring Planting Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 189 trees from Suburban Tree Consortium (STC) in the amount of $39,900.00. Funding for this purchase is provided from the General Fund account 100.40.4320.65005 which has an approved FY 2020 budget of $135,000 with no expenditures in 2020. Private funding in the amount of $2,500 is also being used from the “Replant Express” program. For Action Approval of Contract Award with Suburban Tree Consortium for the Purchase of Trees for the 2020 Spring Planting 290 - 294 A4. Approval of Contract Award with GZA GeoEnvironmental, Inc. for the Public Canoe Launch Feasibility Study (RFP 20-13) Staff recommends the City Council authorize the City Manager to execute an agreement with GZA GeoEnvironmental, Inc. (915 Harger Road, Suite 330, Oak Brook, IL 60523) for the Public Canoe Launch Feasibility Study (RFP 20-13) in the amount of $29,946. Funding is provided from a grant through the Illinois Department of Natural Resources’ Coastal Management Program and a donation from the Evanston Environmental Association (Account 415.40.4219.62145 - 520009), which has an approved FY 2020 budget of $30,000 and a YTD balance of $30,000. For Action Approval of Contract Award with GZA GeoEnvironmental, Inc. for the Public Canoe Launch Feasibility Study (RFP 20-13) 295 - 298 A5. Approval of Contract Award with Granite Inliner, LLC for 2020 CIPP Sewer Rehabilitation (Bid No. 20-12) Staff recommends that City Council authorize the City Manager to execute a contract for 2020 CIPP Sewer Rehabilitation Contract (Bid No. 20-12) with Granite Inliner, LLC (5031 W. 66th Street, Bedford Park, IL 60638) in the amount of $497,831. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461 – 420009), which has an FY 2020 budget of $700,000 for this work, all is remaining. For Action Approval of Contract Award with Granite Inliner, LLC for 2020 CIPP Sewer Rehabilitation (Bid No. 20-12) 299 - 306 Page 6 of 703 A6. Approval of Contract Award with Builders Asphalt for the Single Source Purchase of Hot Mix Asphalt Staff recommends that City Council authorize the City Manager to execute a one-year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $51,000. Funding for this purchase will be provided by three separate accounts as follow: General Fund (Account 100.40.4510.65055) in the amount of $24,500; Water Fund (Account 100.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. For Action Approval of Contract Award with Builders Asphalt for the Single Source Purchase of Hot Mix Asphalt 307 - 310 A7. Approval of One-year Contract Extension with Precision Pavement Marking, Inc. for the 2020 Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $110,000. This contract is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this work will come from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515-420014), with a budget of $110,000, all of which is remaining. For Action Approval of One-year Contract Extension with Precision Pavement Marking, Inc. for the 2020 Pavement Marking Program 311 - 315 A8. Approval of Contract Award with Ozinga Ready Mix for Single Source Purchase of Concrete Staff recommends City Council authorize the City Manager to execute a one-year single source contract with Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of redi-mix concrete in the amount of $45,000. Funding for this purchase will be provided by three separate accounts as follows: General Fund (Account 100.40.4510.65055) in the amount of $18,500; Water Fund (Account 510.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. For Action Approval of Contract Award with Ozinga Ready Mix for Single Source Purchase of Concrete 316 - 322 Page 7 of 703 A9. Approval of Contract Award with Vaisala, Inc. for the S ole Source Lease of a Vaisala Road Weather Information System (RWIS) Staff recommends City Council authorize the City Manager to execute a five year sole source contract award to lease a real-time road observation and monitoring system from Vaisala, Inc., 194 South Taylor Ave., Louisville, CO 80027 in the amount of $60,000.00 for the five years of the contract broken down as an annual lease payment of $12,000.00 Funding for this project is included in the proposed FY 2020 General Fund (Account 100.40.4550.62375), which has a total allocation of $40,000, and no expenditures yet in FY 2020. For Action Approval of Contract Award Sole Source Lease of a Vaisala Road Weather Information System 323 - 338 A10. Approval of Change Order No. 2 to the Agreement with Bolder Contractors, Inc. for the Oakton Street Water Supply Connection (Bid 19-36) Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the Oakton Street Water Supply Connection (Bid 19-36) in the amount of $156,195.13. This will increase the overall contract amount from $2,722,875.24 to $2,879,070.37. This change order does not include a time extension. Funding is provided from the Water Fund (Account No. 513.71.7330.65515 – 419003), which as an approved FY 2020 budget of $2,600,000 and a YTD balance of $1,727,820.41. For Action Approval of Change Order No. 2 to the Agreement with Bolder Contractors, Inc. for the Oakton Street Water Supply Connection (Bid 19-36) 339 - 344 A11. Resolution 31-R-20, Authorizing the Settlement and Release of all Claims in Lamaster v. City of Evanston, et al. Staff recommends adoption of Resolution 31-R-20 authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Shannon Lamaster v. City of Evanston (Case No. 19-c-3249). Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260). For Action Resolution 31-R-20, Authorizing the Settlement and Release of all Claims in Lamaster v. City of Evanston, et al. 345 - 347 Page 8 of 703 A12. Ordinance 41-O-20, Amending City Code Section 7-4-1 "Permit Required, Fees, Bonds" to Designate the Public Works Director as the Approval Authority for Excavations and Restrict Excavations in Winter Months Staff recommends City Council adoption of Ordinance 41-O-20, Amending City Code Section 7-4-1 "Permit Required, Fees, Bonds" to Designate the Public Works Director as the Approval Authority for Excavations and Restrict Excavations in Winter Months. For Introduction Ordinance 41-O-20, Amending City Code Section 7-4-1 Authority to Restrict Excavations 348 - 351 A13. Ordinance 45-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Staff recommends City Council adoption of Ordinance 45-O-20 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation - Greenleaf. This ordinance authorizes the City to b orrow up to $2,000,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. Staff requests suspension of the rules for Introduction and Action at the April 13, 2020 City Council Meeting. For Introduction and Action Ordinance 45-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program 352 - 362 A14. Ordinance 40-O-20, Class C Liquor License Increase for Reza Restaurant The Local Liquor Commissioner recommends City Council adoption of Ordinance 40-O-20, amending Class C Liquor License from nineteen (19) to twenty (20) Reza Evanston LLC d/b/a Reza Evanston 1557 Sherman Avenue, Evanston, IL 60201. Alderman Wilson requests suspension of the rules for Introduction and Action at the April 13, 2020 City Council Meeting. For Introduction and Action Ordinance 40-O-20, Class C Liquor License Increase for Reza Restaurant 363 - 368 Page 9 of 703 A15. Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 20-O-20, amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” regarding stopping, standing or parking a vehicle tha t blocks part or all of a bicycle lane. A fee of $75 was initially recommended due to high safety concerns, but the motion to receive a second on the Ordinance failed at the February 10, 2020 City Council meeting. Staff now requests Council consider a $55 fee, which is the same amount currently being assessed under Section 10-4-2 "Obstructing Traffic". For Action Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” 369 - 372 A16. Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected Staff recommends adoption of Ordinance 26-O-20, Amending Title 7, Chapter 3 Sidewalks; Sidewalk Construction of the City Code to require public sidewalks be installed where none exist or to require the replacement of substandard sidewalk squares where sidewalks exist whenever new construction is erected. For Action Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected 373 - 378 A17. Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” Staff recommends City Council adoption of Ordinance 27-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Title 10, Chapter 11, Section 18 (Residents Parking Only Districts) of the City Code, combining Residential Parking District H with District 6. For Action Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts 379 - 384 Page 10 of 703 A18. Ordinance 36-O-20, Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revement along the Lakefront Staff recommends City Council adoption of Ordinance 36-O-20 Amending City Code Subsections 7-10-3, "General Regulations," and 7- 11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revetment along the Lakefront. Funding for placing signage along the lakefront will come from the General Fund (Account 100.40.4520.65070), which has an FY 2020 budget of $68,000 and a YTD balance of $58,762. For Action Ordinance 36-O-20, Amending City Code Subsections 7-10-3, Preventing Access to the Rock Revetment 385 - 388 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN SUFFREDIN P1. Approval of Application of HOME Community Housing Development Organization (CHDO) Funds to Construct a Coach House for Affordable Rental by Housing Opportunity Development Corporation (HODC) The Housing and Homelessness Commission and staff recommend City Council approval of a $190,000 forgivable HOME loan for Housing Opportunity Development Corporation (HODC) to construct an ADU/coach house on its property at 1930 Jackson Avenue. The property will be rented to households with incomes ≤ 60% of the area median for 20 years, as required. The loan would be forgiven following the successful completion of the affordability period. Funding is from the City’s HOME Investment Partnerships grant from the US Department of Housing and Urban Development. The City has $57,733.35 in 2018 funds, $53,282.40 in 2019 funds, and expects to get approximately $53,300 in 2020 funds that must be used for acquisition, construction or rehabilitation of housing units for income eligible households under the HOME program by a certified Community Housing Development Organization (CHDO). CHDO Reserve funding is 15% of each fiscal year HOME grant that must be awarded to a certified CHDO. Additional funding of approximately $25,700 to total $190,000 would come from the City’s 2019 or 2020 HOME entitlement funds that are not specifically restricted for CHDOs. For Action Approval of Application of HOME Community Housing Development Organization (CHDO) Funds to Construct a Coach House for Affordable Rental by HODC 389 - 416 Page 11 of 703 P2. Ordinances 38-O-20, 39-O-20, and 47-O-20, Amendments to Boards Committees and Commissions (Plan Commission, ZBA, and Design and Project Review Committee) Staff recommends City Council adoption of Ordinances 38 -O-20, 39-O- 20, and 47-O-20 with changes to the City Code regarding the establishment of the Chair for the Zoning Board of Appeals (ZBA) and Plan Commission, the inclusion of the most recently adopted Comprehensive Plan (2000), and revisions to the membership of the Design and Project Review Committee (DAPR). For Introduction Ordinances 38-O-20, 39-O-20, and 47-O-20, Amendments to Boards Committees and Commissions (Plan Commission, ZBA, and Design and Project Review Committee) 417 - 431 P3. Ordinance 49-O-20, Special Use for a Planned Development and Drive-Through Facility for a Financial Institution at 605 Davis Street The Plan Commission and staff recommend adoption of Ordinance 49 - O-20 for approval of a Special Use for a Planned Development and drive-through facility for a financial institution. The proposal includes the following Site Development Allowances: 1.) FAR o f 13.02 where 4.5 is allowed and 8.0 may be requested as a maximum Site Development Allowance, 2.) Proposed building height of 220 feet where 85 feet (excluding parking) is allowed and 220 may be requested as a Site Development Allowance, 3.) 39 parking sp aces where 420 are required, 4.) A 15-foot Ziggurat setback is proposed at 29 foot height along Davis where a 40-foot Ziggurat setback is required above 42-foot height, 5.) A 0-foot Ziggurat setback is proposed along the east interior lot line at 29 - foot height where a 25-foot Ziggurat setback is required above 42-foot height, and 6.) A 0-foot Ziggurat setback is proposed along the west interior side lot line at 29-foot height where a 25-foot Ziggurat setback is required above 42-foot height. For Introduction Ordinance 49-O-20, Special Use for a Planned Development and Drive- Through Facility for a Financial Institution at 605 Davis Street 432 - 509 Page 12 of 703 P4. Ordinance 52-O-20, Special Use for a Planned Development located at 1555 Ridge Avenue The Plan Commission and staff recommend adoption of Ordinance 52 - O-20 for approval of a Special Use for a Planned Development. The proposal includes the following Site Development Allowances: 1.) A 3’ setback along the north property line where 15’ is requ ired for dwelling units, 2.) No landscaping where a 10’ transition landscaped strip is required along the north property line, and 3.) A 10’ X 25’ loading space with 1.5’ rear yard setback where a 10’ X 35’ loading space with a 3’ rear yard setback is required. For Introduction Ordinance 52-O-20, Special Use for a Planned Development located at 1555 Ridge Avenue 510 - 571 P5. Ordinance 42-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 2425 Oakton St. Staff recommends City Council adoption of Ordinance 42-O-20 granting approval of the Planned Development at 2425 Oakton St. for a car wash, originally approved on April 22, 2019. The ordinance would grant an extension of one year for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. The Interim City Manager recommends suspension of the rules for Introduction and Action at the April 13, 2020, City Council meeting. For Introduction and Action Ordinance 42-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 2425 Oakton St. 572 - 600 P6. Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. Staff recommends adoption of Ordinance 33-O-20 to extend the time frame for commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019. The Ordinance would grant an extension of one year for a build ing permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. For Action Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. 601 - 630 Page 13 of 703 P7. Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District The Plan Commission recommends denial of Ordinance 34 -O-20 to remove 2044 Wesley Ave. from the oWE West Evanston Overlay District. Staff recommends City Council consider the intent of the West Evanston Master Plan and logistical development issues at 2044 Wesley Ave. and surrounding parcels to determine if it is appropriate to remove the oWE Overlay regulations for future development at the site . Special attention should be given to the Plan and Overlay details that require the extension of Jackson Ave. and Wesley Ave. that should one day become complete through-streets. If deemed appropriate for the removal of the oWE Overlay, the site would follow the zoning regulations of the underlying R4 General Residential District. For Action Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District 631 - 653 (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN BRAITHWAITE HS1. Approval of Review of Evanston Police Complaints and Comments Report Staff recommends the City Council accept and place on file the Review of Evanston Police Complaints and Comments Report. For Action: Accept and Place on File Review of Evanston Police Complaints and Comments Report 654 - 673 HS2. Resolution 3-R-20, Approval of the City of Evanston Donation Policy Staff recommends City Council approval of Resolution 3-R-20, City of Evanston Donation Policy. For Action Resolution 3-R-20, Approval of the City of Evanston Donation Policy 674 - 692 HS3. Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits Staff recommends adoption of Ordinance 32-O-20, approving restrictions on the sale and adoption of cats, dogs, and rabbits in Evanston. For Action Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits 693 - 700 Page 14 of 703 (XI) CONSENT AGENDA - RULES COMMITTEE - ALDERMAN FLEMING R1. Approval of Revised 2020 City Council Meeting Schedule The Rules Committee recommends City Council approval of the revised 2020 City Council Meeting Schedule. For Action Approval of Revised 2020 City Council Meeting Schedule 701 - 702 (XII) CONSENT AGENDA - APPOINTMENTS APP1. Approval of M/W/EBE Committee and Economic Development Committee Appointments The Mayor recommends City Council approval of the appointment of Gretchen Kleinert to the M/W/EBE Committee and Scott Ogawa to the Economic Development Committee. For Action Approval of M/W/EBE Committee and Economic Development Committee Appointments 703 (XIII) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIV) EXECUTIVE SESSION (XV) ADJOURNMENT Page 15 of 703 (XVI) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 4/15/2020 7:00PM Affordable Housing Plan Steering Committee - CANCELLED 4/16/2020 6:30PM Equity & Empowerment Commission 4/17/2020 12:00PM Reparations Subcommittee 4/20/2020 6:00PM City Council 4/21/2020 7:00PM Housing & Community Development Act Committee 4/22/2020 6:00PM Transportation and Parking Committee 4/22/2020 7:30PM Economic Development Committee 4/27/2020 6:00PM Administration & Public Works/Planning and Development/City Council 4/27/2020 7:30PM Economic Development Committee Page 16 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Carlos Ruiz, Senior Planner/Preservation Coordinator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: 2404 Ridge Avenue - Application for Appeal of the Preservation Commission Denial of a Certificate of Economic Hardship Date: April 13, 2020 Recommended Action: The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days (no later than May 28, 2020). If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. Council Action: For Action Summary: On November 13, 2019, Rick Sweitzer and Chris Sweitzer, owners, applied for a Certificate of Economic Hardship (CEH) to the Preservation Commission as provided in Section 2 -8-10 of OrdiPreservation Historic the nance 19-O-the followed application CEH The 18. Preservation Commission's denial on August 6, 2019, of a Certificate of Appropriateness (COA) for the barn at 2404 Ridge Avenue (a landmark property), for the post -approval alterations to the original 1997 approved project, including changes to the location of three of the skylights, not relocating one of the doors, changes to windows on the south side including the size of the windows, and other changes all related to windows and window positions. On October 14, 2019, the City Council did not accept the application for the Appeal of the Preservation Commission's denial of the COA. Subsequently, the Preservation Commission scheduled a public hearing for the CEH on December 10, 2019. At the request of Rick Sweitzer, the opening of the public hearing was continued without discussion to January 14, 2020, and again, per the applicant’s request, to February 11, 2020. On February 11, 2020, Rick Sweitzer, during the public hearing requested to continue the CEH application until the City of Evanston determines whether the barn at 2404 Ridge SP1.Page 17 of 703 Avenue may be licensed as an Accessory Dwelling Unit (ADU) and that the issue about removing the deck at the barn (approved 20 years ago), is resolved. Scott Mangum, Planning and Zoning Manager, noted that the only elements that apply to the CEH are the unauthorized the skylights and windows on the barn. Rick Sweitzer proceeded to present the CEH application, emphasizing that he has worked hard, long and at a great expense to restore the barn, including the skylights and windows. And that removing or relocating the skylights and windows would be unreasonable and at a substantial cost, and will lower the property’s value. During public comment, two residents expressed their opposition to granting the CEH. They argued respectively that the alleged hardship was the result of the applicant’s actions and that the specific skylights and windows in question were never approved. Commission's Decision At the public hearing on February 11, 2020, the Preservation Commission found that the denial of the COA for the unauthorized skylights and windows on the barn, the cost of removing them from the barn to comply with the original approval of the COA in 1997, and limiting the possibility to rent the barn, did not amount to, or result in the denial of all reasonable use of and return from the property, in that: • The application is centered on the notion that going back to what was originally approved, is not cost-effective and represents an economic hardship. However, the unauthorized alterations are the result of the applicant’s own doing. The Preservation Commission did not impose nor did it create the hardship. • Removing and/or relocating the unauthorized skylights and windows does not make the barn unusable for any functional purpose. • The applicant’s arguments go to the Preservation Commission’s decision to deny the COA for the unauthorized work. That denial was appealed to the City Council and the appeal was denied. The ordinance speaks to denial of all reasonable use and return of the property, which the applicant has failed to demonstrate. The Preservation Commission found that standard 2 -8-10 (B): Standard to be Applied. "The Commission shall only approve an application for a Certificate of Economic Hardship upon a determination that the denial of the certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property” was not met. Legislative History: • August 6, 2019 - Preservation Commission denies COA for unauthorized work on the barn at 2404 Ridge Avenue • October 14, 2019 - City Council does not accept the application for appeal on the denial of the COA • November 13, 2019 - Rick Sweitzer and Chris Sweitzer, owners, submit an application for a CEH • February 11, 2020 - The Preservation Commission denies the CEH • March 10, 2020 - Preservation Commission adopts its report Page 2 of 146 SP1.Page 18 of 703 Attachments: Application for Appeal of Preservation Commission's Denial of CEH Preservation Commission's Report, March 10, 2020 Preservation Commission's February 11 2020 Meeting Minutes Excerpt Preservation Commission's February 11, 2020 Meeting Packet (CEH) Application for Certificate of Economic Hardship (CEH) Page 3 of 146 SP1.Page 19 of 703 1 EVANSTON PRESERVATION COMMISSION APPEAL TO CITY COUNCIL Notice of Appeal from Evanston Preservation Commission's Decision 1. Street address of subject property:____________________________________________________ 2. Parcel's Identification Number (lot of record)____________________________________________ 3. Appellant/Property Owner's name(s)___________________________________________________ Mailing Address: Number___________ Street Name______________________________________ City:___________________ Zip Code:_________________________________________________ Phone Number: ______________________ Email: ______________________________________ 4. Appellants interest in subject property (owner, contract purchaser, etc.) if any: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ 5. If you are other than Owner of Record, you must also submit an affidavit setting forth the name(s) and address of the owner(s) of record, based either on your personal knowledge or based on records specified in the affidavit. 6. Is the subject property an Evanston Landmark? Yes , No 7. Is the property in a Historic District? Yes , No 8. If Yes: Lakeshore Ridge Suburban Apartment Building Northeast Evanston Local District National Register 9. Legal description of the subject property: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 10. A copy of any letters denying the request or proposal from which you wish to appeal should be attached. DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8 ( '#)( &#'#( "#&( #( "#&( #( '#)( +'( - " +'(#& *") " '( #"(#+"' $ &" '(#( ( &$& " $ !& " "## #)"(- "# ',$( ( +'( (!')&&#!( +'( "#'( #" "## #)"(- "# ' "(#( & '%(& #!!#" - "#+"' & *")*"'(#" "# ' &5/69A;.==.31/:8/=A15>B1<38.57/:8 #A91< +5781>>1 , &5/6'A15>B1<4<5='A15>B1< &5/6 C4<5= &5031@1 <11971.2@1 , Page 4 of 146 SP1.Page 20 of 703 2 11. What aspect(s) of the Preservation Commission's decision are you appealing? Interpretation of the Historic Preservation Ordinance, Standards for Review of Applications for Certificate of Appropriateness. Determination of the facts. Other Please explain: (include attachments when necessary _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 12. If you are appealing an interpretation of the Historic Preservation Ordinance, what provision(s) is/are in question? (include attachments when necessary) Section: Paragraph: Number: Subparagraph: Number: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8 '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== , , '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== $71.=1=11.>>./4100:/?819> '1/>5:9 '>.90.<0=2:<<1@51A:2.;;75/.>5:9=2:</1<>525/.>1:2 .;;<:;<5.>191== Page 5 of 146 SP1.Page 21 of 703 3 13. What do you contend? The proper interpretation of the Historic Preservation Ordinance. The proper interpretation of the facts. Other. Please explain: _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ 14. In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston Preservation Commission? _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ I (We) certified that all of the above statements are true to the best of my (our) knowledge and belief. (If there are joint appellants, all must sign) _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date _____________________________________________________________________________________ Name of Appellant (print) Signature Date IMPORTANT REMAINDER: This appeal application must be submitted within thirty (30) days of the Commission’s denial. Submit to the Community Development Department, Planning Division, 2100 Ridge Avenue, Evanston, IL 60201, (847) 448-8675; Attn: Scott Mangum, Planning and Zoning Manager or email to: smangum@cityofevanston.org DocuSign Envelope ID: E79CB72E-F9A3-497D-B92E-3E072AAC21B8 C $( $71.=1=11.>>./4100:/?819> 4<5='A15>B1< $71.=1=11.>>./4100:/?819> &5/6'A15>B1< C $( , Page 6 of 146 SP1.Page 22 of 703 February 18, 2020 Rick Sweitzer 1130 Greenleaf Avenue Wilmette, IL 60091 Via U.S. Mail and E-mail RE: 2404 Ridge Ave. - Preservation Commission decision on application for Economic Hardship Dear Mr. Sweitzer, This is to notify you that on February 11, 2020, the Preservation Commission held a public hearing on your application for Economic Hardship for 2404 Ridge Ave. After your presentation of your application at the public hearing, public comment, and the Commission’s discussion, a motion to approve the Certificate of Economic Hardship failed. Vote: 8 nays, 0 ayes. Per the City Code, Title 2, Chapter 8, Section 2-8-10 Certificate of Economic Hardship. (B) Standard to be Applied. The Commission shall only approve an application for a certificate of economic hardship upon a determination that the denial of the certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property. The Commission determined that the application for economic hardship did not meet standard in Section 2-8-10 (B) as stated in the City Code. And per the City Code, Title 2, Chapter 8, Section 2-8-10 Certificate of Economic Hardship. (H) Disapproval by the Commission. If the determination of the Commission is to disapprove the application for a certificate of economic hardship, the applicant shall be notified within five (5) business days. The Commission's report will be provided within thirty-five (35) business days following the closing of the public hearing; and (M) Appeals. Community Development Department Planning and Zoning Division 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.8675 smangum@cityofevanston.org Page 7 of 146 SP1.Page 23 of 703 1. Any applicant or other interested party, following a denial of a certificate of economic hardship by the Commission, may, within thirty (30) days of the denial apply for appeal to the Council or its duly authorized committee. 2. An application for appeal shall be submitted to the Commission on a form prepared by the Commission. Within five (5) business days of submission of an application for appeal by the applicant to the Commission, the Commission shall transmit the application to the Council or its duly authorized committee. 3. If no motion to accept the application for appeal is made and adopted at the meeting of Council or its duly authorized committee immediately following receipt of the findings and decision of the Commission and the application for appeal, the decision of the Commission shall be final and may be appealed to the Circuit Court of Cook County. 4. If a motion to accept the application for appeal is made and adopted at the meeting of Council or its duly authorized committee held immediately following receipt of the findings and decision of the Commission and the application for appeal, the Council or its duly authorized committee must affirm, modify or reverse the decision of the Commission within forty five (45) days of the date of approval of the motion to accept the appeal. 5. Council or its duly authorized committee shall review the appeal solely on the basis of the record and application of the standards included in Subsection 2-8-10(B). 6. Denial or grant by the Council or its duly authorized committee of a certificate of economic hardship is considered a final decision and may be appealed to the Circuit Court of Cook County. For your information, the application for appeal is attached. You can submit an application for appeal by no later than March 12, 2020. The recording of the February 11, 2020 public hearing for 2404 Ridge Ave. can be access via the link below: https://www.youtube.com/watch?v=pg-R__6fMNM&feature=youtu.be Please contact this office if you have any questions. Sincerely, Scott Mangum Planning and Zoning Manager Page 8 of 146 SP1.Page 24 of 703 March 10, 2020 Evanston City Council 2100 Ridge Ave Evanston, IL 60201 RE: 2404 Ridge Ave. Barn Alterations Certificate of Economic Hardship Dear Evanston City Council, Please see attached for completed copy of owner’s Notice of Appeal to Evanston Preservation Commission’s Decision following February 11th, 2020 Historic Preservation meeting. We are requesting a comprehensive review of the information herein for consideration. Thank you, Rick & Chris Sweitzer (Owner & Applicant) Page 9 of 146 SP1.Page 25 of 703 2404 Ridge: Appeal Application Attachment 11. What aspect(s) of the Preservation Commission’s Decision are you appealing? We are appealing the Historic Preservation Commission’s (“HPC”) decision to deny the 2404 Ridge application for certificate of economic hardship based on the interpretation of the historic preservation ordinance, standards for review of applications for certificate of appropriateness, determination of the facts and some additional information regarding the application and decision. During the HPC meeting, the commissioners did not analyze or discuss the information and evidence provided by the applicant for this application. The commissioners focused on the previous findings that the owner had egregiously made alterations that had not been originally approved by the historic preservation commission in 1997. The application for certificate of economic hardship was not considered, and the facts provided by the application were not discussed. The commission found that the denial of certificate of appropriateness for this work did not “result in the denial of all reasonable use of and return from the property,” which is the only standard to be applied in this ordinance (Section 1-8-10 Certificate of Economic Hardship (B) Standard to be applied). The commissioners did not discuss the comprehensive evidence that was required to be provided by the applicant (at applicant’s expense) in the packet and come to a conclusion based on this evidence. The commissioners focused on the prior application for certificate of appropriateness but gave no attention to the application before them. We are appealing this to City Council to conduct a comprehensive review and consideration of the application for certificate of economic hardship. The packet clearly outlines the financial impact and denial of all reasonable use and return from the property. If the Council denies this appeal and the applicant is forced to revert these construction changes from 20+ years ago, the owner may not be financially capable of doing so due to the substantial cost associated with these changes. If the owner is unable to invest approximately $72,650 to make these changes, the City’s penalties will begin to accrue, thus placing additional hardship on the applicant. The applicant contends that these costs would be overwhelming and could eventually result in a default on the current mortgage, or a costly appeal to the Circuit Court. If the owner defaults and forecloses on the property, this denial of certificate of appropriateness would indeed “result in the denial of all reasonable use of and return from the property,” which is again, the only standard to be applied on making a decision on this application. These changes were made 20+ years ago at substantial cost to the applicant ($180,000) and forcing the applicant to revert these changes would be a severe economic hardship that could likely result in forfeiting the property to the current mortgage lender. Additionally, we request that the City Council carefully reviews all evidence presented in the Application for Certificate of Economic Hardship to make a decision based on the standard that the denial of the certificate of appropriateness results in the denial of all reasonable use of and return from the property. Page 10 of 146 SP1.Page 26 of 703 13. What do you contend? We contend that our application for certificate of economic hardship was not reviewed and considered correctly or fairly. The comprehensive evidence that was prepared and presented at great length and cost was ignored by the commissioners, who focused their attention on the prior request for COA for this work. Section 2-8-10 (B) is the only standard to be applied for review of the commission on this matter. The evidence in the application is robust and includes opinions from architects, realtors, and general contractors. These opinions and contractor quotes are clear in showing the objective financial burden that this denial for a COA would impose on the applicant. The commissioners did not consider that this denial for application of certificate of economic hardship would force the owner to invest approximately $72,650 into the proposed changes, which could result in loan default and subsequent foreclosure, thus denying the applicant of all reasonable use and return of the property in question. The Commissioner’s reasoned that the owner should be liable for an error made 22+ years ago but did not consider the economic impact that a denial would have on the applicant. The HPC did not properly review and attempt to interpret this evidence or facts related to this. The discussion the commissioners had was solely related to the owner’s neglect to rehabilitate the barn per the plans that were reviewed and approved in 1997, over 22 years ago by the HPC. The Village of Evanston has created the Application for Certificate of Economic Hardship to provide property owners the right to illustrate the economic hardship that a denial of COA would result in, which we, as applicants, have done. We further contend that by not hearing an appeal for this application for certificate of economic hardship would set a dangerous precedent and prevent future owners from pursuing and presenting such evidence. 14. In what way are you aggrieved (harmed) by the interpretation and/or determination of the Evanston Preservation Commission? The HPC interpretation and determination of the Evanston Preservation Commission presents several grievances as owner. This denial would force the owner to spend over $70,000 to revert these changes, as well as attorney fees, court costs, and penalties by the City. The owner cannot afford this spend, on top of the thousands of dollars already spent to rehabilitate this historic barn. In the event that this denial is upheld by City Council, there is a high likelihood that the owner defaults on the current loan, thus denying all reasonable use and return of the property. If the property is foreclosed, the owner will have spent well over $150,000 on maintaining this historic property for nothing. The interpretation and or determination of the HPC has also had ancillary effects on the owner’s ability to rent the single-family home. The property has been rented for 3 months total since May 31, 2018, with several prospective tenants noting the ongoing City issues as the reason they will not reside as tenants at the property (see Exhibit #1). This has led to massive Page 11 of 146 SP1.Page 27 of 703 losses as a property owner. A denial of the application for certificate of economic hardship by City Council may then force the applicant to pursue legal action through the Cook County Circuit Court, incurring additional monetary losses and time spent on this issue. The applicant has spent over 1.5 years working through this issue with the City of Evanston, which only truly began with the applicant’s submission for preliminary zoning analysis for a potential subdivision. If the applicant had not submitted this request, this issue would not have begun in the first place. The amount of aggrieved harm on this issue is unquantifiable and growing, and the applicant requests that all evidence and 22+ years of work on restoring this historic property be carefully considered. Exhibit #1 (Prospective Tenant Correspondence: Thursday February 6th, 2020) Page 12 of 146 SP1.Page 28 of 703 Community Development Department Planning and Zoning Division 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.8675 cruiz @cityofevanston.org PRESERVATION COMMISSION’S REPORT To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Director of Community Development Mark Simon, Chair, Preservation Commission Scott Mangum, Planning and Zoning Manager Carlos Ruiz, Senior Planner/Preservation Coordinator Subject: Report on the Preservation Commission Decision Denying a Certificate of Economic Hardship for 2404 Ridge Avenue Date: March 10, 2020 Background At its August 6, 2019 meeting, following Rick Sweitzer’s presentation (owner), discussion, and public comment, the Preservation Commission voted on a motion made by Commissioner Elliott Dudnik and seconded by Commissioner Ken Itle to issue a COA in accordance with applicable standards #1 through #10 for alteration (per Section 2-8-9 (A)(1)-(10)) of the Historic Preservation Ordinance, for 2404 Ridge Avenue for the post approval alterations to the original 1997 approved project, including changes to the location of three of the skylights, not relocating one of the doors, changes to windows on the south side including size of the windows, and other changes all related to windows and window positions. The motion failed. Vote: 1 aye (Simon), 6 nays (Bady, Dudnik, Itle, Reinhold, Sullivan and Vogel). Rick Sweitzer and Chris Sweitzer, Owners , filed an appeal on the Commission’s decision to deny the COA on September 5, 2019. Subsequently, on October 14, 2019, the City Council did not accept the application for Appeal, 8 nays -1 aye; Alderman Fleming voted to accept the Appeal. On November 13, 2019, Rick Sweitzer and Chris Sweitzer submitted an application for a Certificate of Economic Hardship to the Preservation Commission as provided in Section 2-8-10 of the Historic Preservation Ordinance 19-O-18. Page 13 of 146 SP1.Page 29 of 703 The Preservation Commission scheduled a public hearing for the Certificate of Economic Hardship on December 10, 2019. At the request of Rick Sweitzer the opening of the public hearing was continued without discussion to January 14, 2020 and again , per the applicant’s request, to February 11, 2020. Public Hearing At the February 11, 2020, meeting the Preservation Commission opened the public hearing for the application of Certificate of Economic Hardship for 2404 Ridge Avenue. Rick Sweitzer, once more asked again the Commission to continue the public hearing until such time as the City of Evanston might determine whether the barn at 2404 Ridge Avenue may be licensed as an Accessory Dwelling Unit (ADU), and that the issue regarding removal of the deck at the barn, approved 20 years ago, be resolved. Scott Mangum, Planning and Zoning Manager, noted t hat the denial of the COA was only related to the skylights and windows on the barn. Those are the only elements that apply to the Certificate of Economic Hardship. Finding no reason the continue the public hearing, Mark Simon, Chair, Preservation Commission, asked Rick Sweitzer to present the application for a Certificate of Economic Hardship. Rick Sweitzer said that he has worked hard, long and at a great expense to restore the barn, including the skylights and windows . Removing or relocating them would be unreasonable and at a substantial cost, and will lower the property’s value. During public comment Diane Rucinski and Mary Anne Wexler expressed their opposition to granting the Certificate of Economic Hardship. They argued that the alleged hardship was the result of the applicant’s own actions and that the specific skylights and windows in question were never approved. Commission’s Findings During discussion Commissioners made the following comments: Commissioner Dudnik: The application is centered on the notion that going back to what was originally approved, is not cost effective and is a hardship. However, the unauthorized alterations are the result of the applicant’s own actions. The issue is the cost of revisions that now need to be undertaken to restore the structure to what had originally been approved by the Commission and not anything else. The Commission did not impose the hardship. Commissioner Itle: There will be a cost associated with removing the skylights that were installed by the applicant contrary to the approved plan. But what effect does that have on the usefulness of the building? Does it suddenly make that room unusable for any functional purpose? He does not see that as a grave hardship. Chair Simon: The applicant’s arguments went to the Commission’s wisdom of the decision to deny the unauthorized work. It was appealed to the City Council and the appeal was denied. The ordinance speaks to denial of all reasonable Page 14 of 146 SP1.Page 30 of 703 use and return of the property. The City has not decided what the applicant has to do. Economic hardship does not apply. Commissioner Sullivan: The cost of making those few alterations , to take them back to what was originally approved, is not economic hardship. Rick Sweitzer noted that he thought that the Commission was going to address the standards of economic hardship, and not address that the hardship is of his own making. He said that the present hardship is the result of having to do what has been asked of them to do. The standards have specific questions that have been addressed in the application, such as having structural engineers, architects, realtors, and licensed contractors, to let the Commission know what the cost of making the changes (to revert the structure to the approved state) might be is ; including limiting the possibility to rent the building for much longer time. That is what the economic hardsh ip standards address. Commission’s Decision Denying a Certificate of Economic Hardship Commissioner Schmitt made a motion to close the hearing (at approximately 8:34 pm on Tuesday, February 11, 2020), seconded by Commissioner Dudnik. The motion passed. Vote: 8 ayes, 0 nays. Commissioner Reinhold made a motion to approve the Certificate of Economic Hardship for 2404 Ridge Ave. seconded by Commissioner Schmitt. The motion failed. Vote: 0 ayes, 8 nays. Chair Simon said that standard 2-8-10 (B) was not met: “Standard to be Applied. The Commission shall only approve an application for a Certificate of Economic Hardship upon a determination that the denial of the certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property.” Report’s Conclusion Based on the application for Certificate of Economic Hardship and the presentation the owner of 2404 Ridge Avenue, Rick Sweitzer , made to the Commission on February 11, 2020, at the public hearing, and per section 2-8-10 (B) of the Historic Preservation Ordinance 19-O-18, the Commission does not find that the denial of the Certificate of Appropriateness for the unauthorized skylights and windows on the barn, the cost o f removing them from the barn to comply with the original approval of the certificate of appropriateness in 1997, and limiting the possibility to rent the barn, does not amount to, or result in the denial of all reasonable use of and return from the proper ty, as follows: The application is centered on the notion that going back to what was originally approved, is not cost effective and represents an economic hardship. However, the unauthorized alterations are the result of the applicant’s own doing. The Preservation Commission did not impose nor did it create the hardship. Page 15 of 146 SP1.Page 31 of 703 Removing and/or relocating the unauthorized skylights and windows does not make the barn unusable for any functional purpose. The applicant’s arguments go to the Preservation Commission’s decision to deny the Certificate of Appropriateness for the unauthorized work. That denial was appealed to the City Council and the appeal was denied. The ordinance speaks to denial of all reasonable use and return of the property, which the applicant has failed to demonstrate. Attachments: 2404 Ridge Avenue – Application for Certificate of Economic Hardship Preservation Commission Minutes, February 11, 2020 (public hearing) Page 16 of 146 SP1.Page 32 of 703 APPROVED Page 1 of 5 EVANSTON PRESERVATION COMMISSION Tuesday, February 11, 2020, 7:00 P.M. Morton Civic Center, 2100 Ridge Avenue Room 2800 James C. Lytle Council Chambers MINUTES EXCERPT Members Present: Beth Bodan, Elliott Dudnik, Julie Hacker, Ken Itle, Suzi Reinhold, Mark Simon, Tim Schmitt, and Aleca Sullivan Members Absent: Robert Bady, and Jamie Morris Staff Present: Scott Mangum, Planning & Zoning Manager Carlos Ruiz, Preservation Coordinator Bryan George, Assistant City Attorney Presiding Member: Mark Simon, Chair 1. CALL TO ORDER / DECLARATION OF QUORUM Meeting called to order at 7:05 with a quorum present 2. OLD BUSINESS C. PUBLIC HEARING - 2404 RIDGE AVE. (L) Case # 19PRES-0266 - Chris Sweitzer, applicant, submits for a Certificate of Economic Hardship, following the Preservation Commission's denial on August 6, 2019, of a Certificate of Appropriateness for post-approval alterations to the barn at 2404 Ridge Av, that the Commiss ion had approved in 1997 and re-issued by City staff in 2000. The applicant claims that returning the barn back to the 1997/2000 approved alterations would result in economic hardship or the denial of all reasonable use of and return from the property. Applicable standard 2-8-10 (B). [Continued from 12/10/19, and 1/14/2020 both times without discussion] The applicant has requested to continue the case to March 10, 2020. Commissioner Boden made a motion to open the public hearing for 2404 Ridge Avenue at 7:53 pm. Commissioner Dudnik seconded the motion. The motion passed. Vote: 8 ayes , 0 nays, Rick Sweitzer, owner, requested to continue the hearing because of all the moving parts that go together in their efforts to restoring the barn, an Evanston landmar k. The Commission previously had denied a COA for some simple elements t hat had been Page 17 of 146 SP1.Page 33 of 703 APPROVED Page 2 of 5 done 20-years ago. The request for economic hardship is tied up with the City’s additional hardships regarding the barn and elements of it. And until the City advises that the barn may be licensed as an Accessory Dwelling Unit (ADU). The City has insisted that the permitted plan which was zoning compliant, specifically the deck, must now be removed to be zoning compliant, although it was approved 20 -years ago. Rick Sweitzer said he would like to wait until those issues are resolved. Scott Mangum said the COA had to do with the skylights and windows . Those are the only elements that apply to the Certificate of Economic Hardship; it does not have to do with the deck or other issues with the property. Chair Simon had asked what the City would do after the denial of the COA. Scott Mangum said the City is awaiting exhaustion of administrative remedies; economic hardship is one of those remedies being sought. If the Commis s ion were to deny the economic hardship, it can be appealed to City Council, The City Council's final decision could be appealed to the Court. Commissioner Dudnik said that the City cannot act until the applicant has exhausted all options in terms of econom ic hardship. However, the applicant is saying that he cannot resolve that issue until the City responds. Scott Mangum said that the economic hardship issue (2-8-10 (B) has s trictly to do with the exterior of the building and the COA. Other issues on the pr operty are not a part of the economic hardship. Rick Sweitzer said meetings are going on with the City Manager, the City’s Attorney and emails exchanged regarding the existing issues, the ADU, and the legality of challenging something that has existed for 20 years. Commissioner Sullivan questioned how does re-establishing what was originally approved affects the ADU and the other unrelated issues . R. Sweitzer said is all tied together to make it a rentable ADU, which is in the economic hardship appli cation. Commissioner Reinhold asked if there is a maximum number of times one could continue an application before it has to be submitted as a new application. S. Mangum said that this is a unique case, being the first of its kind. The Commission’s Rules allow for 2 continuances without an applicant presentation, before re-noticing would be required. The Preservation Ordinance states that the Commission shall hold a public hearing within 35 days following receipt of the completed application. With those t wo continuances, the Commission is already beyond the 35 days of receiving the application in November 2019. Also, Section 2-8-10 (F) 4 speaks of continuances regarding Certificates of Economic Hardship, stating that the Commission may continue a proceeding for such additional time as it reasonably takes an applicant to comply with the Commission’s request for additional information, documentation, or evidence. Commissioner Reinhold said that the Commission has not asked for any additional information. Chair Simon said that continuing the hearing does not serve a purpose, and there is no new information. He also noted section 2-8-10 (F) 4 which says that the Page 18 of 146 SP1.Page 34 of 703 APPROVED Page 3 of 5 denial of a COA has resulted in the denial of all reasonable use of and return from the property. Commissioner Itle said if the Commission were to continue the hearing for another month what additional information, if any, would the applicant be providing that would affect the Commission’s decision. R. Switzer said he was not suggesting for ano ther month, but until such time the City deals with the issues that are related to the ADU. Commissioner Itle said that the Commission’s action is what the City needs to move this all along. The Commission’s action is the next logical step. Chair Simon asked R. Sweitzer if he would like to present the application for economic hardship since nobody made a motion to continue the hearing. Rick Sweitzer proceeded to make his presentation and said unlike the Commission’s approval of a house in the historic district, what he is trying to do with the skylights and the windows is the opposite, they are trying to preserve and restore the structure “barn.” The barn was a vanishing landmark until he purchased it 24 years ago to restore it into a viable and beautiful structure, able to live yet another 154 years of useful life . Substantial resources have been required to do so while facing opposition from all sides. Rick Switzer said that he has worked hard and long and at an ever-increasing cost to preserving and protecting the barn. He requested permission to finish their historical vision. In the packet is the case to leave the exterior improvements made to the barn as they exist. The costs have been enormous ; looking into the future of the old and beautiful barn with the intent to, one day, renting out the barn as an ADU with the house for a small return. Sweitzer argued that changing the items would result in an unreas onably substantial cost. “What good it will do removing the skylights on the east side of the roof at a great cost when they look great and can barely see them .” “Removing the skylights will reduce the value of the structure. The window changes on the west of the barn are also thoughtful additions , making the first floor more agreeable to the existing floor windows. C hanging them is a huge cost with little gain. This work has existed for 20 years and it has been approved by inspectors, with the City being aware of the skylights and windows. W ater and sewer for the barn cost $5,000. They face economic hardship from neighbors who are harassing potential and real renters. The neighbors don’t want to see the project completed and rented out. Chris Sweitzer asked the Commission to allow the enhancements that have been done to the property, and thoughtful restorative work on the barn to remain. Removing any of the work heretofore completed would be shameful, costly and unreasonable mistake.” Page 19 of 146 SP1.Page 35 of 703 APPROVED Page 4 of 5 Chair Simon asked R. Switzer if he had anything to say concerning the standards for a certificate of economic hardship in the ordinance. R. Sweitzer said they have addresse d them one by one in the packet, that he was present to answer questions. The assessed value with improvement went up 100% Public Comments Diane Rucinski of 2354 Ridge Ave. said the problems R. Sweitzer mentioned are of his own making when he decided to change the plans. He has not demonstrated economic hardship. He could be renting the property for $6,000. Mary Anne Wexler of 1021 Colfax St. said that R. Sweitzer did not abide by the conditions on the initial permission by the Commission. The windows were never approved. The Commission had said that they will not approve anything visible. R. Sweitzer installed the sewer and water after the COA was denied. Commission’s Discussion During discussion Commissioners made the following comments: Commissioner Dudnik: The application is center ed on the notion that going back to what was originally approved, is not cost-effective and is a hardship. However, the unauthorized alterations are the result of the applicant’s own actions. The issue is cost of the revisions that now need to be undertaken to restore the structure to what had originally been approved by the Commission and not anything else. The Commission did not impose the hardship. Commissioner Itle: There will be a cost associated with removing the skylights that were installed by the applicant contrary to the approved plan. But what effect does that have on the usefulness of the building? Does it suddenly make that room unusable for any functional purpose?. He does not see that as a grave hardship. Chair Simon: The applicant’s arguments went to the Commission’s wisdom of the decision to deny the unauthorized work. It was appealed to the City Council and the appeal was denied. The ordinance speaks to denial of all reasonable use and return of the property. The City has not decided what the applicant has to do. Economic hardship does not apply. Commissioner Sullivan: The cost of making thos e few alterations , to take them back to what was originally approved, is not economic hardship. Rick Sweitzer said that he thought that the Commission was going to address the standards of economic hardship, and not address that the hardship is of his own making, or that it has been already adjudicated. It is about the hardship of doing what it has been asked them to do. The standards have specific questions that have been addressed, such as structural engineers, architects, realtors, licensed contractors, to let the Commission know what the cost is ; including limiting the possibility to rent the building for a much longer time. That is what the economic hardship standards address. Page 20 of 146 SP1.Page 36 of 703 APPROVED Page 5 of 5 Rick Sweitzer quoted his architect's letter: … "the work that was done repo sitioned the barn for new generation of use and gave new life." Requiring removal of work that has gone unnoticed for 20 years seems incredible and has questionable value to anyone. R. Sweitzer refuted the neighbors' comments as not truthful. Commission’s Findings/Actions Commissioner Schmitt made a motion to close the hearing (at approximately 8:34 pm on Tuesday, February 11, 2020), seconded by Commissioner Dudnik. The motion passed. Vote: 8 ayes, 0 nays. Commissioner Reinhold made a motion to approve the Certificate of Economic Hardship for 2404 Ridge Ave. seconded by Commissioner Schmitt. The motion failed. Vote: 0 ayes, 8 nays. Chair Simon said that standard 2-8-10 (B) was not met: “Standard to be Applied. The Commission shall only approve an application for a certificate of economic hardship upon a determination that the denial of the certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property.” 7. ADJOURNMENT Chair Simon made a motion to adjourn the meeting at 10:05 pm on Tuesday, February 11, 2020, seconded by Commissioner Hacker. The motion passed. Vote: 8 ayes, 0 nays. Respectfully submitted, Carlos Ruiz Senior Planner/Preservation Coordinator Page 21 of 146 SP1.Page 37 of 703 2. OLD BUSINESS C. PUBLIC HEARING - 2404 RIDGE AVE. (L) Case # 19PRES-0266 - Chris Sweitzer, applicant, submits for a Certificate of Economic Hardship, following the Preservation Commission's denial on August 6, 2019, of a Certificate of Appropriateness for post-approval alterations to the barn at 2404 Ridge Av, that the Commission had approved in 1997 and re-issued by City staff in 2000. The applicant claims that returning the barn back to the 1997/2000 approved alterations would result in economic hardship or the denial of all reasonable use of and return from the property. Applicable standard 2-8-10 (B). [Continued from 12/10/19, and 1/14/2020 both times without discussion] Applicant has requested to continue the case to March 10, 2020. Page 22 of 146 SP1.Page 38 of 703 2/11/2020 CITY OF EVANSTON Mail - Fwd: continuance of HPC economic hardship hearing; 2404 Ridge Rd. Ev. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1658282785589114565%7Cmsg-f%3A16582827855891…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Fwd: continuance of HPC economic hardship hearing; 2404 Ridge Rd. Ev. 1 message Rick Sweitzer <rick@nwpassage.com>Tue, Feb 11, 2020 at 4:56 PM To: "Mangum, Scott" <smangum@cityofevanston.org>, Carlos Ruiz <cruiz@cityofevanston.org>, "Storlie, Erika" <estorlie@cityofevanston.org>, Chris Sweitzer <csweitzer8@gmail.com>, Hugh DuBose <hdubose@cityofevanston.org> Hearing nothing from anybody about whether you require a written request for a continuance and knowing that Scott is making up the rules to some extent with this novel request for the HPC, I submit the request in writing. Someone there, please acknowledge and put in the packet for tonight. thank you. ---------- Forwarded message --------- From: Rick Sweitzer <rick@nwpassage.com> Date: Tue, Feb 11, 2020 at 4:24 PM Subject: continuance of HPC economic hardship hearing; 2404 Ridge Rd. Ev. To: Rick Sweitzer <rick@nwpassage.com> To whom it may concern, We request that the hearing on our economic hardship to alter the existing ext. building to conform with the HPC permitted COA be continued to such time as the full city imposed boundaries and objections are fulfilled and mandated. The real hardship will not be fully known until such time as the city advises that the Barn may be a licensed ADU per the official ordinance (which at this present time, they say they will not) and whether the permitted, built and inspected deck construction on the W side of the Barn will need to be removed by city mandate. These issues are all related to the final completion and occupancy of the barn for rental purposes, which may finally alleviate some of the economic hardship and pain endured for 24 years. We are actively requesting the city to move forward on these issues, but they are silent on the subjects and mostly recalcitrant. This continuance will likely push the entire matter into the daylight for a reasonable resolve. thank you. -- Rick Sweitzer PoS MoE PoA DW The Northwest Passage and Polar Explorers +1-847-256-4409 skype: ricksweitzer -- Rick Sweitzer PoS MoE PoA DW The Northwest Passage and Polar Explorers +1-847-256-4409 skype: ricksweitzer Page 23 of 146 SP1.Page 39 of 703 Page 24 of 146SP1.Page 40 of 703 Page 25 of 146SP1.Page 41 of 703 Page 26 of 146SP1.Page 42 of 703 Page 27 of 146SP1.Page 43 of 703 Page 28 of 146SP1.Page 44 of 703 Page 29 of 146SP1.Page 45 of 703 Page 30 of 146SP1.Page 46 of 703 Page 31 of 146SP1.Page 47 of 703 Page 32 of 146SP1.Page 48 of 703 Page 33 of 146SP1.Page 49 of 703 Page 34 of 146SP1.Page 50 of 703 Page 35 of 146SP1.Page 51 of 703 Page 36 of 146SP1.Page 52 of 703 Page 37 of 146SP1.Page 53 of 703 Page 38 of 146SP1.Page 54 of 703 Page 39 of 146SP1.Page 55 of 703 Page 40 of 146SP1.Page 56 of 703 Page 41 of 146SP1.Page 57 of 703 Page 42 of 146SP1.Page 58 of 703 Page 43 of 146SP1.Page 59 of 703 Page 44 of 146SP1.Page 60 of 703 Page 45 of 146SP1.Page 61 of 703 Page 46 of 146SP1.Page 62 of 703 Page 47 of 146SP1.Page 63 of 703 Page 48 of 146SP1.Page 64 of 703 Page 49 of 146SP1.Page 65 of 703 Page 50 of 146SP1.Page 66 of 703 Page 51 of 146SP1.Page 67 of 703 Page 52 of 146SP1.Page 68 of 703 Page 53 of 146SP1.Page 69 of 703 Page 54 of 146SP1.Page 70 of 703 Page 55 of 146SP1.Page 71 of 703 Page 56 of 146SP1.Page 72 of 703 Page 57 of 146SP1.Page 73 of 703 Page 58 of 146SP1.Page 74 of 703 Page 59 of 146SP1.Page 75 of 703 Page 60 of 146SP1.Page 76 of 703 Page 61 of 146SP1.Page 77 of 703 Page 62 of 146SP1.Page 78 of 703 Page 63 of 146SP1.Page 79 of 703 Page 64 of 146SP1.Page 80 of 703 Page 65 of 146SP1.Page 81 of 703 Page 66 of 146SP1.Page 82 of 703 Page 67 of 146SP1.Page 83 of 703 Page 68 of 146SP1.Page 84 of 703 Page 69 of 146SP1.Page 85 of 703 Page 70 of 146SP1.Page 86 of 703 Page 71 of 146SP1.Page 87 of 703 Page 72 of 146SP1.Page 88 of 703 Page 73 of 146SP1.Page 89 of 703 Page 74 of 146SP1.Page 90 of 703 Page 75 of 146SP1.Page 91 of 703 Page 76 of 146SP1.Page 92 of 703 Page 77 of 146SP1.Page 93 of 703 2404 RIDGE AVENUE City of EVANSTON BEGINNING STREET NUMBER 2404 END STREET NUMBER STREET # SUFFIX STREET NAME Ridge Avenue PIN 11-07-108-004-0000 PHOTO ID: 11-07-108-004-0000-01.jpg WITHIN LOCAL DISTRICT?No LOCAL DIST CONTRIB/NON-CONTRIB? LOCAL LANDMARK?Yes YEAR 1978 LOCAL LANDMARK ELIGIBLE? CRITERIA Barn: A7: Exemplify an architectural style, construction technique or building type once common in the City; A8: Exhibit an unusual, distinctive or eccentric design or construction technique, which contributes to the architectural interest of its environs as an accent or counterpoint. House: Hl Exemplify the cultural, political, economic, or social heritage of Evanston; A4: Exhibit a high quality of architectural design without regard to the time built or historic associations; A7: Exemplify an architectural style, construction technique or building type once common in the city; A8: Exhibit an unusual, distinctive or eccentric design or construction technique, which contributes to the architectural interest of its environs as an accent or counterpoint. LOCAL NATIONAL REGISTER NR DISTRICT CONTRIB/NON-CONTRIB WITHIN DISTRICT?No NR LANDMARK?No YEAR NR ELIGIBLE?No CRITERIA ALTERNATE ADDRESS? GENERAL INFORMATION CATEGORY Single Family Residential CONDITION Excellent INTEGRITY Excellent CURRENT USE Single Family Residential HISTORIC USE Single Family Residential SECONDARY STRUCTURE Original Barn NR SECOND ARCHITECTURAL DESCRIPTION ARCHITECTURAL CLASSIFICATION Italianate DETAILS Decorative wood porch, shutters.CONSTRUCTION YEAR 1866 OTHER YEAR DATE SOURCE Landmark Nomination, Evanston History Center House Card WALL MATERIAL (CURRENT)Wood Siding WALL MATERIAL 2 (CURRENT)PLAN L Shape NO OF STORIES 2 ROOF TYPE Cross-Gabled ROOF MATERIAL Asphalt Shingle FOUNDATION Brick PORCH Entry Porch WINDOW MATERIAL Wood WINDOW MATERIAL 2 WINDOW TYPE Double Hung WINDOW CONFIGURATION 1/1 SIGNIFICANCE HISTORIC FEATURES Italianate house in L shape form and in wood siding, double-hung wood windows. ALTERATIONS Decorative porch has been rebuilt. 649 Page 78 of 146 SP1.Page 94 of 703 A HISTORIC INFORMATION OLD ADDRESS (CITY DIR.YEAR)BUILDING MOVED? MOVED FROM ORIGINAL OWNER Asher or Frank Merrill ORIGINAL ARCHITECT Asher B. Merrell(?) ARCHITECT SOURCE Landmark Nomination BUILDER SURVEYOR Douglas Gilbert, AIA SURVEYOR ORGANIZATION The Lakota Group SURVEY DATE July 28, 2015 SURVEY AREA PERMIT/HISTORIC INFORMATION CURRENT ADDRESS 2404 Ridge Avenue OLD ADDRESS DATE OF CONSTRUCTION 1866 PERMIT MOVING INFORMATION MOVING PERMIT #DATE MOVED ORIGINAL PERMIT INFORMATION BUILDING PERMIT #DATE BUILDING PERMIT DESCRIPTION COST ORIGINAL OWNER OCCUPIED? EXTERIOR ALTERATION PERMITS BP#40216, 1972.11.01, Remodel of existing enclosed porch. OTHER PERMIT INFORMATION COA INFO HISTORIC INFO OTHER SOURCES HISTORIC INFO COMPILER VOLUNTEER Stephen Slaggert 650 Page 79 of 146 SP1.Page 95 of 703 1/10/2020 CITY OF EVANSTON Mail - Fwd: Would you please distribute to members of the Preservation Commission? https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permmsgid=msg-f%3A1655373212307855858&simpl=msg-f%3A16553732123…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Fwd: Would you please distribute to members of the Preservation Commission? Peter Miller <milpeter@gmail.com>Fri, Jan 10, 2020 at 2:08 PM To: Carlos Ruiz <cruiz@cityofevanston.org> Dear Mr. Ruiz, I don’t know if the attachment below is in the packet for the January 14 meeting of the Preservation Commission or not. If it is not, would you please distribute it to the commissioners? Thank you. Peter Miller 2354 Ridge Avenue ---------- Forwarded message --------- From: Peter Miller <milpeter@gmail.com> Date: Mon, Dec 9, 2019 at 4:47 PM Subject: Would you please distribute to members of the Preservation Commission? To: Carlos Ruiz <cruiz@cityofevanston.org> Dear Mr. Ruiz: Attached please find a memorandum to members of the Preservation Commission concerning the application for economic hardship for 2404 Ridge Avenue. We would appreciate your sending this message to the members for their attention. Thank you and best wishes. Peter Miller 2354 Ridge Avenue Memo to Preservation Commission re Hardship application for 2404 Ridge Avenue.pdf 945K Page 80 of 146 SP1.Page 96 of 703 Memorandum December 9, 2019 To: The Evanston Preservation Commission From: Neighbors of 2404 Ridge Avenue Re: Application for a Certificate of Economic Hardship for 2404 Ridge Avenue Summary The applicant is in violation of the Evanston Preservation Ordinance, as recognized by the Preservation Commission on August 6, 2019. The petitioner wilfully violated terms of a certificate of appropriateness for alteration of the barn on the property. The excuses offered for his actions have been rejected by the Commission and by the City Council. The application for a certificate of economic hardship is the latest effort to avoid compliance with the Preservation Ordinance. The application does not establish that the Commission’s denial of a certificate of appropriateness for the illegal alterations of the barn has resulted in the denial of all reasonable use of and return from the property. Architect Opinion The architect opinion recapitulates arguments that have been rejected by the Preservation Commission and the City Council. It seeks to excuse the willful violation of the Preservation Ordinance by casting blame on the City. The violation entailed making changes to the design putatively prepared by the architect himself, These changes were not approved by the Preservation Commission. The architect blames the City for not catching these illegal changes earlier. He offers no explanation for why the changes to his design were made without Preservation Commission approval. He does not discuss his own participation in the unauthorized changes, but it appears that he approves of them. He repeats unsubstantiated claims that the applicant somehow had received permission from building inspectors (which they have no authority to grant) to deviate from the plan approved by the Preservation Commission. Finally, the architect relies on only one estimate for the cost of remediating the barn to comply with the Preservation Ordinance. Broker Opinion of Value The opinion of value is offered by Compass real estate agent, Ben Lalez, who is a business partner of Chris Sweitzer, applicant for the certificate of economic hardship. Lalez and Sweitzer both list 2404 Ridge as a rental client. This blatant conflict of interest renders the “broker opinion” worthless. See exhibits and https://www.compass.com/agents/chris-sweitzer/ ; Page 81 of 146 SP1.Page 97 of 703 https://www.compass.com/agents/benyamin-lalez/; https://www.youtube.com/watch?v=Yat0SQR29TM). Property Valuation The assessments presented in the application markedly underestimate the value of the property. The applicant purchased the property for $425,000 and later mortgaged it for $922,000. Any property valuation performed at the time of the mortgage must have placed it in excess of the loan. The applicant claims to have improved the property; any improvements should have increased its value. The current value of the property is accurately reflected in the recent estimate of the market value by Cook County - $1,030,710. The City’s recent ADU ordinance may add further value in future. Balance Sheet The income from the property since purchase is not accurately represented in the application. There is no reported income between the purchase in 1996 and 2008, despite the fact that the property was rented to a number of tenants during that period. The tax documents presented do not cover 2019, when the house was rented for $6000 per month, to a family whose house is undergoing repair, from June through October. The business practices of the applicant must be considered when evaluating the losses shown on the 2017 and 2018 tax returns. Without the payments due for the $922,000 mortgage, a clear profit would have been seen in these years. In addition, the rental income would have been greater in 2018 if the applicant had not sought to substantially raise the rent on the tenants who occupied the house in January through June of that year, leaving them no option but to move. The house could still be rented today for $6000 per month, if the applicant did not seek to raise the rent to $8000 after October, driving the tenants from the house. Despite the reported losses (which have been deducted from Federal tax obligations), the claim of hardship has no merit. The applicant has spent thousands of dollars in the past month to run water and sewer lines to the barn. He has also made expenditures to plant bushes on the southeast corner of the property in an attempt to block the view of the property from the public way. See attached photographs in exhibits. In sum, no evidence is presented in the application that the Commission’s denial of a certificate of appropriateness for the illegal alterations of the barn has resulted in the denial of all reasonable use of and return from the property. The applicant must be held accountable and be required to remediate the unauthorized alterations to the barn. Page 82 of 146 SP1.Page 98 of 703 Exhibits Chris Sweitzer and Ben Lalez Youtube video. Page 83 of 146 SP1.Page 99 of 703 Rick Sweitzer planting bushes to obscure view of 2404 Ridge Avenue Page 84 of 146 SP1.Page 100 of 703 2/11/2020 CITY OF EVANSTON Mail - Fwd: continuance of HPC economic hardship hearing; 2404 Ridge Rd. Ev. https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permthid=thread-f%3A1658282785589114565%7Cmsg-f%3A16582827855891…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Fwd: continuance of HPC economic hardship hearing; 2404 Ridge Rd. Ev. 1 message Rick Sweitzer <rick@nwpassage.com>Tue, Feb 11, 2020 at 4:56 PM To: "Mangum, Scott" <smangum@cityofevanston.org>, Carlos Ruiz <cruiz@cityofevanston.org>, "Storlie, Erika" <estorlie@cityofevanston.org>, Chris Sweitzer <csweitzer8@gmail.com>, Hugh DuBose <hdubose@cityofevanston.org> Hearing nothing from anybody about whether you require a written request for a continuance and knowing that Scott is making up the rules to some extent with this novel request for the HPC, I submit the request in writing. Someone there, please acknowledge and put in the packet for tonight. thank you. ---------- Forwarded message --------- From: Rick Sweitzer <rick@nwpassage.com> Date: Tue, Feb 11, 2020 at 4:24 PM Subject: continuance of HPC economic hardship hearing; 2404 Ridge Rd. Ev. To: Rick Sweitzer <rick@nwpassage.com> To whom it may concern, We request that the hearing on our economic hardship to alter the existing ext. building to conform with the HPC permitted COA be continued to such time as the full city imposed boundaries and objections are fulfilled and mandated. The real hardship will not be fully known until such time as the city advises that the Barn may be a licensed ADU per the official ordinance (which at this present time, they say they will not) and whether the permitted, built and inspected deck construction on the W side of the Barn will need to be removed by city mandate. These issues are all related to the final completion and occupancy of the barn for rental purposes, which may finally alleviate some of the economic hardship and pain endured for 24 years. We are actively requesting the city to move forward on these issues, but they are silent on the subjects and mostly recalcitrant. This continuance will likely push the entire matter into the daylight for a reasonable resolve. thank you. -- Rick Sweitzer PoS MoE PoA DW The Northwest Passage and Polar Explorers +1-847-256-4409 skype: ricksweitzer -- Rick Sweitzer PoS MoE PoA DW The Northwest Passage and Polar Explorers +1-847-256-4409 skype: ricksweitzer Page 85 of 146 SP1.Page 101 of 703 Page 86 of 146SP1.Page 102 of 703 Page 87 of 146SP1.Page 103 of 703 Page 88 of 146SP1.Page 104 of 703 Page 89 of 146SP1.Page 105 of 703 Page 90 of 146SP1.Page 106 of 703 Page 91 of 146SP1.Page 107 of 703 Page 92 of 146SP1.Page 108 of 703 Page 93 of 146SP1.Page 109 of 703 Page 94 of 146SP1.Page 110 of 703 Page 95 of 146SP1.Page 111 of 703 Page 96 of 146SP1.Page 112 of 703 Page 97 of 146SP1.Page 113 of 703 Page 98 of 146SP1.Page 114 of 703 Page 99 of 146SP1.Page 115 of 703 Page 100 of 146SP1.Page 116 of 703 Page 101 of 146SP1.Page 117 of 703 Page 102 of 146SP1.Page 118 of 703 Page 103 of 146SP1.Page 119 of 703 Page 104 of 146SP1.Page 120 of 703 Page 105 of 146SP1.Page 121 of 703 Page 106 of 146SP1.Page 122 of 703 Page 107 of 146SP1.Page 123 of 703 Page 108 of 146SP1.Page 124 of 703 Page 109 of 146SP1.Page 125 of 703 Page 110 of 146SP1.Page 126 of 703 Page 111 of 146SP1.Page 127 of 703 Page 112 of 146SP1.Page 128 of 703 Page 113 of 146SP1.Page 129 of 703 Page 114 of 146SP1.Page 130 of 703 Page 115 of 146SP1.Page 131 of 703 Page 116 of 146SP1.Page 132 of 703 Page 117 of 146SP1.Page 133 of 703 Page 118 of 146SP1.Page 134 of 703 Page 119 of 146SP1.Page 135 of 703 Page 120 of 146SP1.Page 136 of 703 Page 121 of 146SP1.Page 137 of 703 Page 122 of 146SP1.Page 138 of 703 Page 123 of 146SP1.Page 139 of 703 Page 124 of 146SP1.Page 140 of 703 Page 125 of 146SP1.Page 141 of 703 Page 126 of 146SP1.Page 142 of 703 Page 127 of 146SP1.Page 143 of 703 Page 128 of 146SP1.Page 144 of 703 Page 129 of 146SP1.Page 145 of 703 Page 130 of 146SP1.Page 146 of 703 Page 131 of 146SP1.Page 147 of 703 Page 132 of 146SP1.Page 148 of 703 Page 133 of 146SP1.Page 149 of 703 Page 134 of 146SP1.Page 150 of 703 Page 135 of 146SP1.Page 151 of 703 Page 136 of 146SP1.Page 152 of 703 Page 137 of 146SP1.Page 153 of 703 Page 138 of 146SP1.Page 154 of 703 Page 139 of 146SP1.Page 155 of 703 2404 RIDGE AVENUE City of EVANSTON BEGINNING STREET NUMBER 2404 END STREET NUMBER STREET # SUFFIX STREET NAME Ridge Avenue PIN 11-07-108-004-0000 PHOTO ID: 11-07-108-004-0000-01.jpg WITHIN LOCAL DISTRICT?No LOCAL DIST CONTRIB/NON-CONTRIB? LOCAL LANDMARK?Yes YEAR 1978 LOCAL LANDMARK ELIGIBLE? CRITERIA Barn: A7: Exemplify an architectural style, construction technique or building type once common in the City; A8: Exhibit an unusual, distinctive or eccentric design or construction technique, which contributes to the architectural interest of its environs as an accent or counterpoint. House: Hl Exemplify the cultural, political, economic, or social heritage of Evanston; A4: Exhibit a high quality of architectural design without regard to the time built or historic associations; A7: Exemplify an architectural style, construction technique or building type once common in the city; A8: Exhibit an unusual, distinctive or eccentric design or construction technique, which contributes to the architectural interest of its environs as an accent or counterpoint. LOCAL NATIONAL REGISTER NR DISTRICT CONTRIB/NON-CONTRIB WITHIN DISTRICT?No NR LANDMARK?No YEAR NR ELIGIBLE?No CRITERIA ALTERNATE ADDRESS? GENERAL INFORMATION CATEGORY Single Family Residential CONDITION Excellent INTEGRITY Excellent CURRENT USE Single Family Residential HISTORIC USE Single Family Residential SECONDARY STRUCTURE Original Barn NR SECOND ARCHITECTURAL DESCRIPTION ARCHITECTURAL CLASSIFICATION Italianate DETAILS Decorative wood porch, shutters.CONSTRUCTION YEAR 1866 OTHER YEAR DATE SOURCE Landmark Nomination, Evanston History Center House Card WALL MATERIAL (CURRENT)Wood Siding WALL MATERIAL 2 (CURRENT)PLAN L Shape NO OF STORIES 2 ROOF TYPE Cross-Gabled ROOF MATERIAL Asphalt Shingle FOUNDATION Brick PORCH Entry Porch WINDOW MATERIAL Wood WINDOW MATERIAL 2 WINDOW TYPE Double Hung WINDOW CONFIGURATION 1/1 SIGNIFICANCE HISTORIC FEATURES Italianate house in L shape form and in wood siding, double-hung wood windows. ALTERATIONS Decorative porch has been rebuilt. 649 Page 140 of 146 SP1.Page 156 of 703 A HISTORIC INFORMATION OLD ADDRESS (CITY DIR.YEAR)BUILDING MOVED? MOVED FROM ORIGINAL OWNER Asher or Frank Merrill ORIGINAL ARCHITECT Asher B. Merrell(?) ARCHITECT SOURCE Landmark Nomination BUILDER SURVEYOR Douglas Gilbert, AIA SURVEYOR ORGANIZATION The Lakota Group SURVEY DATE July 28, 2015 SURVEY AREA PERMIT/HISTORIC INFORMATION CURRENT ADDRESS 2404 Ridge Avenue OLD ADDRESS DATE OF CONSTRUCTION 1866 PERMIT MOVING INFORMATION MOVING PERMIT #DATE MOVED ORIGINAL PERMIT INFORMATION BUILDING PERMIT #DATE BUILDING PERMIT DESCRIPTION COST ORIGINAL OWNER OCCUPIED? EXTERIOR ALTERATION PERMITS BP#40216, 1972.11.01, Remodel of existing enclosed porch. OTHER PERMIT INFORMATION COA INFO HISTORIC INFO OTHER SOURCES HISTORIC INFO COMPILER VOLUNTEER Stephen Slaggert 650 Page 141 of 146 SP1.Page 157 of 703 1/10/2020 CITY OF EVANSTON Mail - Fwd: Would you please distribute to members of the Preservation Commission? https://mail.google.com/mail/u/0?ik=18ccf8798b&view=pt&search=all&permmsgid=msg-f%3A1655373212307855858&simpl=msg-f%3A16553732123…1/1 Carlos Ruiz <cruiz@cityofevanston.org> Fwd: Would you please distribute to members of the Preservation Commission? Peter Miller <milpeter@gmail.com>Fri, Jan 10, 2020 at 2:08 PM To: Carlos Ruiz <cruiz@cityofevanston.org> Dear Mr. Ruiz, I don’t know if the attachment below is in the packet for the January 14 meeting of the Preservation Commission or not. If it is not, would you please distribute it to the commissioners? Thank you. Peter Miller 2354 Ridge Avenue ---------- Forwarded message --------- From: Peter Miller <milpeter@gmail.com> Date: Mon, Dec 9, 2019 at 4:47 PM Subject: Would you please distribute to members of the Preservation Commission? To: Carlos Ruiz <cruiz@cityofevanston.org> Dear Mr. Ruiz: Attached please find a memorandum to members of the Preservation Commission concerning the application for economic hardship for 2404 Ridge Avenue. We would appreciate your sending this message to the members for their attention. Thank you and best wishes. Peter Miller 2354 Ridge Avenue Memo to Preservation Commission re Hardship application for 2404 Ridge Avenue.pdf 945K Page 142 of 146 SP1.Page 158 of 703 Memorandum December 9, 2019 To: The Evanston Preservation Commission From: Neighbors of 2404 Ridge Avenue Re: Application for a Certificate of Economic Hardship for 2404 Ridge Avenue Summary The applicant is in violation of the Evanston Preservation Ordinance, as recognized by the Preservation Commission on August 6, 2019. The petitioner wilfully violated terms of a certificate of appropriateness for alteration of the barn on the property. The excuses offered for his actions have been rejected by the Commission and by the City Council. The application for a certificate of economic hardship is the latest effort to avoid compliance with the Preservation Ordinance. The application does not establish that the Commission’s denial of a certificate of appropriateness for the illegal alterations of the barn has resulted in the denial of all reasonable use of and return from the property. Architect Opinion The architect opinion recapitulates arguments that have been rejected by the Preservation Commission and the City Council. It seeks to excuse the willful violation of the Preservation Ordinance by casting blame on the City. The violation entailed making changes to the design putatively prepared by the architect himself, These changes were not approved by the Preservation Commission. The architect blames the City for not catching these illegal changes earlier. He offers no explanation for why the changes to his design were made without Preservation Commission approval. He does not discuss his own participation in the unauthorized changes, but it appears that he approves of them. He repeats unsubstantiated claims that the applicant somehow had received permission from building inspectors (which they have no authority to grant) to deviate from the plan approved by the Preservation Commission. Finally, the architect relies on only one estimate for the cost of remediating the barn to comply with the Preservation Ordinance. Broker Opinion of Value The opinion of value is offered by Compass real estate agent, Ben Lalez, who is a business partner of Chris Sweitzer, applicant for the certificate of economic hardship. Lalez and Sweitzer both list 2404 Ridge as a rental client. This blatant conflict of interest renders the “broker opinion” worthless. See exhibits and https://www.compass.com/agents/chris-sweitzer/ ; Page 143 of 146 SP1.Page 159 of 703 https://www.compass.com/agents/benyamin-lalez/; https://www.youtube.com/watch?v=Yat0SQR29TM). Property Valuation The assessments presented in the application markedly underestimate the value of the property. The applicant purchased the property for $425,000 and later mortgaged it for $922,000. Any property valuation performed at the time of the mortgage must have placed it in excess of the loan. The applicant claims to have improved the property; any improvements should have increased its value. The current value of the property is accurately reflected in the recent estimate of the market value by Cook County - $1,030,710. The City’s recent ADU ordinance may add further value in future. Balance Sheet The income from the property since purchase is not accurately represented in the application. There is no reported income between the purchase in 1996 and 2008, despite the fact that the property was rented to a number of tenants during that period. The tax documents presented do not cover 2019, when the house was rented for $6000 per month, to a family whose house is undergoing repair, from June through October. The business practices of the applicant must be considered when evaluating the losses shown on the 2017 and 2018 tax returns. Without the payments due for the $922,000 mortgage, a clear profit would have been seen in these years. In addition, the rental income would have been greater in 2018 if the applicant had not sought to substantially raise the rent on the tenants who occupied the house in January through June of that year, leaving them no option but to move. The house could still be rented today for $6000 per month, if the applicant did not seek to raise the rent to $8000 after October, driving the tenants from the house. Despite the reported losses (which have been deducted from Federal tax obligations), the claim of hardship has no merit. The applicant has spent thousands of dollars in the past month to run water and sewer lines to the barn. He has also made expenditures to plant bushes on the southeast corner of the property in an attempt to block the view of the property from the public way. See attached photographs in exhibits. In sum, no evidence is presented in the application that the Commission’s denial of a certificate of appropriateness for the illegal alterations of the barn has resulted in the denial of all reasonable use of and return from the property. The applicant must be held accountable and be required to remediate the unauthorized alterations to the barn. Page 144 of 146 SP1.Page 160 of 703 Exhibits Chris Sweitzer and Ben Lalez Youtube video. Page 145 of 146 SP1.Page 161 of 703 Rick Sweitzer planting bushes to obscure view of 2404 Ridge Avenue Page 146 of 146 SP1.Page 162 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Scott Mangum, Planning & Zoning Administrator CC: Johanna Leonard, Community Development Director Subject: Ordinance 166-O-Educational an Use Special for Granting 19, a Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District Date: April 13, 2020 Recommended Action: special now staff application, use its Based to request applicant's the on withdraw recommends that the City Council deny Ordinance 166 -O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand off-street parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. Council Action: For Action Summary: Update: The applicant has submitted a letter requesting to withdraw its application for a special use permit to expand the parking from 14 to 22 spaces at 2503 Eastwood Avenue. Instead the applicant intends to reconfigure the parking area on this lot without an i ncrease in either the number of parking spaces or the amount of impervious area. These proposed improvements would not require special use approval. The applicant proposes to expand parking for St. Athanasius School and Parish by increasing the parking at 2503 Eastwood Ave. from 14 to 22 spaces (previous single-family residence on the lot was demolished). Existing parking is located at the north lot as well as the south 2503 Eastwood Ave. lot, with access via the alley. The demand and challenges associa ted with parking are consistent with most neighborhood schools, although the campus experiences unique challenges due to the use of the alley as the primary stacking for drop-off and pick-up. The peak periods for the school occur during SP2.Page 163 of 703 weekday drop-offs between 8 and 8:30 am, and more predominantly during after school pick - up, when more severe congestion is experienced. Stacking and loading primarily utilize the public-alley, often causing significant congestion and conflict points for vehicles and pedestrians, as well as three alley-facing garages. The Parish’s peak periods occur during weekend Mass services and other large events such as weddings. Parking challenges for the campus are most acute when the Parish and school uses overlap on weekday mornings when Mass is offered during the peak drop-off time for the school. This causes significant loading and congestion issues, not only for the school and Parish, but the surrounding neighborhood at large as it intersects with commuting times for many household s. Neighbors who utilize the alley are often faced with significant delays due to its use as a loading zone and parking queue. The applicant proposes to expand the existing parking and modify the layout of existing spaces at the south lot. The applicant believes the changes will improve ingress/egress during peak periods as well as improve safety for students and congregants by minimizing conflict points between pedestrians and cars. In total with the new parking layout, a net increase of 12 spaces will be provided on the campus. Staff parking in the north will move to the expanded south parking area at 2503 Eastwood Ave. The spaces in the north lot will thereafter be dedicated for temporary parking during peak periods. During school hours, the north parking lot will be vehicle-free to be used as a flexible play space. Neighbors have documented the north parking area is often less than 25% occupied except during large events and when the lot is leased for Northwestern football games on weekends. Currently , most vehicles that park in the north lot during school hours are illegally parked vehicles from surrounding multifamily residences. In addition to the proposed parking expansion, the applicant proposes relocating the garbage enclosure to a more efficient and accessible location. A full operations summary and circulation plan is provided within the ZBA packet. City Staff has received correspondence from neighboring property owners, including letters of concern and testimony regarding the vehicular demands on the alley during peak hours which leads to vehicles blocking garages of surrounding residents, and nuisance tailgating issues during NU football games. Following a negative recommendation by DAPR, the ZBA, and concerns from residents, the applicant submitted additional information (attached) that agrees to the conditions for approval stated by the ZBA, describes the rules and regulations in place for tailgating during NU events, and details for a meeting planned with St. Athanasius staff, neighbors, and Alderman Revelle, on December 5, 2019 to address any remaining concerns. Comprehensive Plan: The Evanston Comprehensive General Plan encourages enhancing the existing assets of neighborhoods while recognizing that each neighborhood contributes to the o verall social and economic quality of Evanston. The Comprehensive Plan specifically includes: Objective: Recognize the benefits of mixing residential, commercial, and institutional uses in neighborhoods. Policy: Minimize the adverse effects of such circumstances as traffic and parking congestion… Page 2 of 31 SP2.Page 164 of 703 Objective: Assure that institutional development enhances surrounding neighborhoods as well as the economic development of Evanston. Policy: Monitor institutional development and evolution using land use regulations to guide effects and limit negative impacts on the surrounding community and adjoining land uses. Legislative History: October 15, 2019: The Zoning Board of Appeals una nimously recommended denial of the special use with the following Standards for Approval not met: #3. Does not cause a negative cumulative effect in combination with existing special uses or as a category of land use. Standard not met: The cumulative effect of continued expansion of an institutional land-use, particularly uses accessory to the principal structures, has along frontage the particularly neighborhood, the of fabric residential the eroded Eastwood Avenue between Lincoln Street to the south and the alley north of Harrison Street. #4. Does not interfere with or diminish the value of property in the neighborhood. Standard not met: The expansion of the south parking lot for an institutional use in between residential properties along with the already stressed ingress/egress via the alley during drop - off and pick-up times, increases vehicular congestion and nuisances, and interferes with access to residential parking that is accessed off of the alley. However, the ZBA found that if the City Council chooses to approve the special use, the following conditions should be included: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted. ZBA Packet - October 15, 2019 Attachments: Ordinance 166-O-19 Granting Special Use Permit to St Athanasius to Expand Off Street Parking in R1 District Public Comments submitted after ZBA packet Additional Information from Applicant - submitted November 22, 2019 Findings For Special Use - 2503 Eastwood Ave ZBA Meet Minutes Excerpt - October 15, 2019 Applicant's Request to Withdraw Special Use Permit Page 3 of 31 SP2.Page 165 of 703 11/14/2019 01/31/2020 2/3/2020 4/3/2020 166-O-19 AN ORDINANCE Granting a Special Use Permit to Saint Athanasius Parish to Expand Off-Street Parking at 2503 Eastwood Avenue/2510 Ashland Avenue/1615 Lincoln Street in the R1 Single-Family Residential District WHEREAS, Saint Athanasius Parish, (the “Applicant”), owner of the properties commonly known as 2503 Eastwood Avenue, 2510 Ashland Avenue, and 1615 Lincoln Street (the “Subject Properties”), located within the R1 Single-Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application for a Special Use permit to expand off-street parking pursuant to Subsection 6-8-2-4 of the Evanston City Code of 2012, as amended (“the Zoning Code”); and WHEREAS, on October 15, 2019, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held public hearings in case no. 19ZMJV-0073 to consider the application, received testimony, and made written records and findings that the application did not meet the standards for Special Uses set forth in Subsection 6-3-5 of the Zoning Code and unanimously recommended City Council denial thereof; and WHEREAS, at its meeting on December 9, 2019, the Planning and Development (“P&D”) Committee of the City Council considered the matter and decided to table the matter to the February 10, 2020 meeting of the committee; and WHEREAS, additional information was submitted by the Applicant on January 31, 2020; and Page 4 of 31 SP2.Page 166 of 703 166-O-19 ~2~ WHEREAS, at its meeting on February 10, 2020, the P&D Committee of the City Council considered the ZBA’s recommendation and recommended City Council approve the Special Use permit, as requested; and WHEREAS, at its meeting on February 10, 2020, the City Council introduced this item after the recommendation of the P&D Committee; WHEREAS, at its meeting on February 24, 2020, the City Council denied passage of this item; WHEREAS, at its meeting of March 9, 2020, the rules were suspended in order to permit reconsideration of this item by the City Council; WHEREAS, at its meeting of March 9, 2020, a superseding motion was adopted to table reconsideration of this item until the City Council’s meeting on April 13, 2020; WHEREAS, at its meeting of April 13, 2020, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit to expand off-street parking and construct a play area as applied for in case no. 19ZMJV- 0073. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted Page 5 of 31 SP2.Page 167 of 703 166-O-19 ~3~ hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Properties in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. (B) South Lot Rental Prohibition: The south parking lot shall not be rented out for non-St. Athanasius events. (C) Traffic Circulation: The Applicant shall implement a traffic circulation plan, subject to DAPR approval, to alleviate congestion in and around the Subject Properties. (D) North Lot Rental: The existing north parking lot may be rented out for non-St. Athanasius events, but a management plan for addressing and monitoring tailgating issues shall be enacted. (E) Recordation: The Applicant shall, at its cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any construction permits pursuant to the Special Use authorized hereby. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 6 of 31 SP2.Page 168 of 703 166-O-19 ~4~ SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Deputy City Attorney Page 7 of 31 SP2.Page 169 of 703 166-O-19 ~5~ EXHIBIT A Legal Description Lots 9 thru 16, both inclusive, East 40 feet of Lot 17, the South 10 feet of the vacated alley adjacent to the North of Lots 16 and 17, Lots 22, 24, 25, and 26 in Block 8 in North Evanston, a subdivision of Lots 11 to 16 and the West 4.3 acres of Lot 17 in George Smith’s Subdivision of the South part of Archang’s Qulimette Reserve and also of Lots 1 and 3 and that part of Lot 2 lying between the Chicago & Milwaukee Railroad and the West line of Lot 3 produced to the West line of Section 14, Township 41 North, Range 13 of Assessors Plat of Evanston, East of the Third Principal Meridian in Cook County, Illinois. ALSO Lots 1 and 2 in the Resubdivision of Lots 14 and 15 of Block 8 of North Evanston, a subdivision of Lots 11 to 16 and the West 4.3 acres of Lot 17 in George Smith’s Subdivision of the South part of Archang’s Qulimette Reserve and also of Lots 1 and 3 and that part of Lot 2 lying between the Chicago & Milwaukee Railroad and the West line of Lot 3 produced to the West line of Section 14, Township 41 North, Range 13, East of the Third Principal Meridian in Cook County, Illinois. PINs: 10-12-203-015-0000 10-12-203-016-0000 10-12-203-017-0000 10-12-203-025-0000 10-12-203-026-0000 10-12-203-012-0000 10-12-203-014-0000 Commonly known as: 2503 Eastwood Avenue; 2510 Ashland Avenue; 1615 Lincoln Street Page 8 of 31 SP2.Page 170 of 703 ""' 1:.-...'',F-:4:9!‘M[51'1- 'I_'i-Hg.”'lJ_'r|'l_\j._H?n,-.'‘II:II _'5_' : J ' .__"II-Ir..|'JI 1:gr."3'” ,1 .-Igiui.- _l:_:”_';:4'..'|I -‘..."‘J . 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The proposed changes would bring the subject property into conformance with the City’s parking design guidelines and zoning standards, and help to alleviate peak period congestion on the Parish’s main parking lot to the north. More importantly, the proposal would allow the School to provide its students with a consolidated, outdoor play area unimpeded by parked cars or moving vehicles on its north lot. The existing conditions are shown in EXHIBIT A. General site and landscaping enhancements on the 2503 Eastwood property and operational measures intended to help manage drop-off efforts and mitigate impacts on neighboring properties are also included in the proposed plan. ZBA Hearing Recommendations During the ZBA hearing on October 15th, 2019 a series of conditions were recommended should Special Use be granted by the City Council. The following are St. Athanasius’s responses to those conditions. 1. The South Parking Lot shall not be rented out for non-St. A’s events such as NU Games – St. A’s comment; will use the South Parking Lot only for Parish Related Events 2. A traffic Study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, for the entire campus. - St. A’s comment; the City and NU completed a study approximately 10 years ago to refine and improve the traffic flow through the neighborhood and the campus, essentially removing drop-off and pick-up activity from the streets and embedding it in the alley and parking lot. PLAN DISCUSSION SUBMITTED: EXHIBIT B. Alderman and staff on site for visual confirmation of successful plan on October 7, 2019. MEMO ATTACHED: EXHIBIT C. FYI and supporting a continued success with this process; Student population has decreased approximately 25% in past 5 years, assisting in traffic control efforts Page 12 of 31 SP2.Page 174 of 703 3. The applicant shall work with Alderman and neighbors to have a productive conversation addressing problems before next City event – St. A’s comment; Meeting is scheduled for December 5th at 5.30-6.30PM with Alderman Revelle, neighbors of St. A’s and the St. A’s staff and Committee Members. Agenda for this meeting is ATTACHED: EXHIBIT D 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted – St. A’s comment; St. A’s has had standards of behavior posted and in place on campus for many years, pictures ATTACHED: EXHIBIT E. Additional management structure was defined for the recent NU Football-only parking regulations and is appropriate for future parking lot use - ATTACHED: EXHIBIT F. Closing Comments St. Athanasius is proposing a small, incremental change to an existing parking lot in support of improvements to our campus and our neighborhood. The proposed plan would provide for meaningful enhancements to the safety and wellbeing of the Parish’s students and support the evolution of our institution. As stated in Chapter 6 of the Evanston’s Comprehensive Plan, an overarching goal of the City is to “support the growth and evolution of institutions while recognizing that they are part of their mostly residential surroundings”. Furthermore, in order to meet that stated goal, the City’s top policy recommendation is to “monitor institutional development and evolution using land use regulations to guide effects and limit negative impacts on the surrounding community and adjoining land uses.” St. Athanasius Parish recognizes the need to work toward a balance between institutional needs and the quality of the surrounding neighborhoods, and believes that this proposal meets this goal. To that end, the proposed plan meets all applicable land use regulations and would bring the Parish campus into greater alignment with the City’s zoning standards. The Parish appreciates your review and consideration of our proposal for 2503 Eastwood and looks forward to further discussing our efforts to improve the Parish Campus, wellbeing of its students, and overall conditions of the neighborhood. Sincerely, Paul Harvey St. Athanasius Facilities and Maintenance Committee Page 13 of 31 SP2.Page 175 of 703 Exhibit A – Current Play and Parking Area – North Lot Page 14 of 31SP2.Page 176 of 703 St. Athanasius – 2503 Eastwood Avenue, Evanston West Campus EXHIBIT B – Traffic Flow and Previous Study with City and NU Condition as outlined at ZBA meeting of October 15, 2019 A traffic Study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, for the entire campus – St. A’s comment; the City and NU completed a study approximately 10 years ago to refine and improve the traffic flow through the neighborhood and the campus, essentially removing access from the streets and embedding in the alley and parking lot. PLAN DISCUSSION SUBMITTED: EXHIBIT B. Copies of this study are not readily available. Discussion of this study with City officials, Staff from St. A’s and Families attending School supports the following points of interest: • Goal was to move off of public Streets • Ashland and Eastwood Streets are on the East and West side of St. A’s campus and had been used exclusively for drop-off and pick-up of children attending school at St. A’s. The one-way nature of the streets caused additional safety and congestion concerns • Changes to the traffic flow was sought and expert assistance from Northwestern Engineering Students and City of Evanston Traffic Control staff were asked to assist • Use of the St. A’s parking lots for pick-up and drop-off was employed, with queuing managed in the public alleys running through the St. A’s property and removed from the City Streets • On site review in September, 2019 by City Staff, Alderman viewed traffic flow and found this to be effective, other changes recommended and in progress • This plan continues to be effective to date as Enrollment at St. A’s has trended down over recent years with less flow in all passageways: 2015 – 290 students, pre-K thru 8th Grade 2019 – 210 students, pre-K thru 8th Grade Page 15 of 31 SP2.Page 177 of 703 EXHIBIT C To: Zoning Board of Appeals From: Lara Biggs, Bureau Chief – Capital Planning/City Engineer Subject: 2503 Eastwood Avenue Date: October 15, 2019 An on-site meeting was held at St. Athanasius on October 7, 2019. Attendees included • Lara Biggs, City Engineer • Rajeev Dahal, Senior Project Manager / Traffic Engineer • Alderman Eleanor Revelle • Paul Harvey, St. Athanasius Parish • Mike Kritzman, The Lakota Group A discussion about the goal of improving the children’s play area located in the north parking lot, and how to improve the queueing impacts to the adjacent residents. In that discussion, St. Athanasius agreed to the following additional improvements, which were not part of the discussion at Design and Plan Review committee on 9/11/19: 1. Implementing a ticketing/towing program to limit the number of cars parked in their lot. Combined with moving some cars to the new proposed south parking area, this frees up the south half of the north parking lot to utilized as a car-free play area during school hours. Basketball and other play features (such as four- square courts) can then be installed. This is a substantial safety improvement for the school operations. 2. Widening the south leg of the alley by two feet to make it safer for two-way traffic. 3. Cross-hatching the two areas of the south leg of the alley that are adjacent to neighbor’s garages to discourage blocking of the garages by queued cars at school pick-up time 4. If blocking of the garages is still occurring, sending a St. Athanasius staff member to direct traffic to not block garages during school pick-up time. 5. If residents are unable to pull out of the garages with the widened alley, cross- hatching the parking spaces opposite the garages to make it easier for navigation. Based on the substantial improvement to children’s safety during outdoor play time and the commitment to both infrastructure and operations improvements to reduce the impact on the neighbors during school pick-up time, engineering staff is recommending approval for these improvements. Memorandum Page 16 of 31 SP2.Page 178 of 703 Exhibit D Invitation From St. Athanasius Thursday, December 5, 2019 5:30-6:30PM Location; St. A’s Hartke Room (located at the east end of the Eastwood Alley, behind the playground and up the stairs, door will be open at 5.15PM) Pastor Father Hernan, Principal Carol McClay Operations Manager Kelly Fierro Parishioner Paul Harvey Discussion: Eastwood Avenue and Parking, West Lot Improvements Review Please save this date and plan to attend this discussion with Alderman Eleanor Revelle, St. A’s Staff and also Paul Harvey (Paul has been managing this Review of our West Lot and the White House Project as Past Finance Council Chair and current member of Facilities / Maintenance Committee). Other members from the St. A’s Community and all Neighbors are welcome. Thanks for considering attending, we look forward to seeing you. No RSVP necessary AGENDA Opening comments by St. A’s and Ms. Revelle Review current conditions on 2503 Eastwood Review of Plans as submitted to City of Evanston for 2503 Eastwood Current Status and ongoing City Process for Approval St. A’s Proposals and Adjustments to reach City Approval Neighbors comments and discussion on all aspects of Plans Closing comments by all Page 17 of 31 SP2.Page 179 of 703 Exhibit E St. A’s Sign Posting Page 18 of 31 SP2.Page 180 of 703 St. Athanasius Parish Memo Exhibit F (page 1 of 5) Page 19 of 31 SP2.Page 181 of 703 ' . EXHIBITB Rules & Regulations •Prohibited items include: kegs, drones, deep fryers, grills with open flames (except that small personal charcoal grills such as "Smokey Joe" grills or propane grills with cylinders under 20 lbs. are allowed) •Each Parking Pass Holder shall only tailgate within the boundaries of his or her assigned striped parking space.-. -� ... -,.__ -�--... . •No drilling of holes in the Parking Lot shalT 6e pennitted: •No tents shall be anchored into the ground of the Parking Lot or any other part of Licensor's Property. •No large speakers or amplification of sound (registering more than 80 decibels) shall be pennitted in the Parking Lot or Licensor's Property. •Vehicles shall access the Parking Lot from Eastwood Avenue only. •The drive aisles and lanes must be clear and free of obstructions at an times. •No signage displaying offensive words or slogans shall be allowed in the Parking Lot. 15 License; Northwestern University at St Athana.sius Parking Lots . . St. Athanasius Parish Memo Exhibit F (page 2 of 5) Page 20 of 31 SP2.Page 182 of 703 EXHIBITC Licensee's Parking Lot Reminders •You must remove your vehicles from the Parking Lot no later than two (2) hours after the end of the game. •ALCOHOL POLICY: o Underage drinking is prohibited. o Northwestern University's .. Policy of Drugs and Alcohor• for students will be strictlyr •• � I ' •� (i..• JI" ,--:_ •�· 1 enforced. o Kegs or other large containers holding alcohol are prohibited. o Drinking games or other abusive drinking practices are prohibited. o Alcohol may not be carried on to public walkways. •GRil..LING POLICY: o Prohibited items: deep fryers, grills with open flames (except that small personal charcoal grills such as "Smokey Joe" grills or propane grills with cylinders under 20 lbs. are allowed) o If you are using a grill, a minimum of½ inch plywood base or other protective device must be used to protect the pavement from heat. o Dispose of cooled coals in the labeled containers. •Respect neighbors at all times: curtail noise, properly dispose of all trash, demonstrate civil behavior, comply with all laws, and do not play loud music (registering more than 80 decibels), etc.16 License; Nonhwcstem University at St Athanasius Parlcing Lots St. Athanasius Parish Memo Exhibit F (page 3 of 5) Page 21 of 31 SP2.Page 183 of 703 St. Athanasius Parish Memo Exhibit F (page 4 of 5) Page 22 of 31 SP2.Page 184 of 703 St. Athanasius Parish Memo Exhibit F (page 5 of 5) Page 23 of 31 SP2.Page 185 of 703 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on October 15, 2019, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___ ___Met _____Not Met Vote 2-2 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___ ___Met __X__Not Met Vote 0-4 (D) It does not interfere with or diminish the value of property in the neighborhood; ______Met __X__Not Met Vote 1-3 Case Number: 19ZMJV-0073 Address or Location: 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. Applicant: St. Athanasius Parish Proposed Special Use: Educational Institution – Private, and Religious Institution, St. Athanasius School and Parish Page 24 of 31 SP2.Page 186 of 703 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 3-1 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and, based upon these findings, and upon a vote __0__ in favor & __4__ against Recommends to the City Council _____ approval without conditions __X__ denial of the proposed special use If granted approval by City Council, the ZBA recommends the following conditions: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a management plan for tailgating issues shall be enacted. Attending: Vote: Aye No ___X__ Violetta Cullen __ __ __X__ ___X___ Myrna Arevalo __ __ __X__ Page 25 of 31 SP2.Page 187 of 703 P LANNING AND Z ONING D IVISION 847 -448 -8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 ___ ___ Scott Gingold __ __ ____ ___X___ Jill Zordan ____ __X__ ___X___ Lisa Dziekan ___ _ _ X__ ___ ___ Mary McAuley __ __ _ ___ ___ ___ Kiril Mirintchev __ __ _ ___ Page 26 of 31 SP2.Page 188 of 703 Page 1 of 4 Zoning Board of Appeals APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, October 15, 2019 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Myrna Arevalo, Violetta Cullen, Jill Zordan Members Absent: Kiril Mirintchev, Scott Gingold, Mary McAuley Staff Present: Melissa Klotz Presiding Member: Violetta Cullen _____________________________________________________________________ Declaration of Quorum With a quorum present, Chair Cullen called the meeting to order at 7:02 p.m. Minutes Ms. Arevalo motioned to approve the meeting minutes of August 27, 2019, which were seconded by Ms. Dziekan and unanimously approved. New Business 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. 19ZMJV-0073 Saint Athanasius Parish, lessee, submits for a special use for, Education Institution – Private, and a special use for, Religious Institution, for Saint Athanasius School and Parish to expand off-street parking and construct a play area, in the R1 Single-Family Residential District (Zoning Code Section 6 -8-2-4). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record, and noted an updated site plan was r eceived by staff on October 10, 2019, that has led staff to now recommend approval of the special use. The applicant explained the proposal: Plan will increase safety for children at the school. Held a neighborhood meeting and incorporated feedback and suggestions. Hired the Lakota Group to professionally plan the parking area. The south end of the north parking lot will no longer allow parking during school hours so children can use the area for outdoor play without conflicting with vehicles. Those vehicles will park at the new 2503 Eastwood lot. Will enforce a “no parking” guideline including towing in the south half of the north lot (not previously done). Play areas will be improved with basketball courts, hop scotch, and four square courts. Will cross hatch portions of the alley to further deter vehicles from staging in the alley where garages are blocked. Additionally, St. A’s staff will address the issue as many times as it takes until all vehicles comply. Page 27 of 31 SP2.Page 189 of 703 Page 2 of 4 Zoning Board of Appeals There are approximately 12 vehicles that park overnight that are likely from a nearby condo building. Those vehicles will be towed if they park at St. A’s in the future. Mike Kritzmen, Lakota Group, explained further: Campus is surrounded by single family homes. The existing staff lot (south lot) has 14’ drive aisles and is not well suited in its current form. Staff parks here largely because of the other unknown vehicles that are in the north lot. The plan allows the south half of the north lot to be car free during school hours so that it can safely function as an outdoor play area while allowing the cars (from staff) to fit in the south parking lot. Ms. Dziekan asked if there will be a future proposal to add play equipment in the green area of the new south parking lot. The applicant responded it is not anticipated to return with that request. Chair Cullen asked if vehicles will overflow and park on the grass and the applicant stated no, that area is intentionally landscaped and intended to remain green. Ms. Dziekan asked if the additional parking spaces are intended to be used for stadium events at Northwestern. The applicant stated the lot could be used by anyone else when not during school and church hours - it could be used for a wedding, special event, or event hosted by Northwestern. The applicant clarified the play area on the south half of the north lot may also be used for parking during those events (just like it i s used during school drop off). Ms. Zordan asked if the management company that oversees renting out the parking lot also manages the parking on site, and the applicant responded yes, they manage sanitary issues, cleanup, and safety. However, they do not oversee ingress and egress of vehicles to the lot. James Davies, 1627 Lincoln, stated the parking is a significant issue to the i mmediate neighbors, and noted he does not rent his parking out during Northwestern events. He stated it is difficult to believe anything St. A’s does because of past issues. There was an instance that Mr. Davies’ wife missed a doctor’s appointment because a car was blocking their garage and refused to move. Any time neighbors approach St. A’s they are rudely dismissed and nothing improves. Kelsey Davies, 1627 Lincoln, agreed with her husband’s comments, and noted the meeting St. A’s had last week on site did not include any of the immediate neighbors who are most impacted. Ms. Davies stated she was given a letter from St. A’s stating they would not buy any nearby homes to expand their lot because the church does not have any money. However, shortly after that letter, St. A’s purchased an adjacent home and demolished it. This shows the distrust and lies that are told to the neighbors. Ms. Davies clarified she has tried to call and email the principal when she is blocked in her garage but has never received a response. Page 28 of 31 SP2.Page 190 of 703 Page 3 of 4 Zoning Board of Appeals Betsy Baer, 2438 Eastwood, stated not all Standards are met - specifically that there is a significant reduction in values of adjacent properties by demolishing a house and adding a parking lot. This is a residential neighborhood that is turnin g into vacant lots and parking. The neighborhood meeting was almost a year and a half ago and was organized by the neighborhood, not by St. A’s. The neighbors were not invited to the on - site October 7th meeting, and were not made aware of staff’s change in recommendation. The proposal clearly impacts the neighborhood, and it does not improve the alley issues. Last year there was a bonfire and a drunken brawl during tailgating in the parking lot with no oversight. Ann Wambach, 1623 Lincoln, stated she does not sell her lawn as parking on game days, and appreciates that staff needs parking, but it is so difficult with the alley that if she needs her car that day, she moves it out of the garage onto the street early in the morning. The larger concern is the sale of the lot on game days because there is significant alcohol and activities such as grilling, with no oversight. A letter was submitted from a neighbor who could not attend the meeting. The letter was reviewed by ZBA Members and marked as Exhibit A. The applicant stated there are signs stating no alcohol and no grilling, and there is a contract with Northwestern, but he is unaware of who should enforce those issues. Today’s discussion is about 11 or 12 parking spaces, not about previous demolition. The house that was demolished needed to be taken down and improved the safety of the neighborhood. The alley will be wider since the parking spaces are 2’ off of the property line. Chair Cullen asked how often the parking is rented out, and the applicant responded it is rented out for all NU home games so 6-7 times a year. There are also 2-3 St. A’s events throughout the year (but those are not the same type of events). Ms. Klotz clarified the alley is not increasing in size but the applicant is proposing a required 2’ parking setback so there will be 2’ additional of pavement that vehicles can use to maneuver through the alley. Deliberation: Ms. Klotz clarified the October 7th meeting with staff and the applicant was intended to discuss possible modifications to the proposal that would improve alley circulation. Neighbors were not a part of that meeting. Ms. Dziekan stated she is uncomfortable that neighbors were not included in the latest proposal or changes, there is no management oversight of tailgating on NU game days, and that there seems to be a lack of communication between the church and immediate neighbors. Chair Cullen agreed and notified the largest issue is due to renting out parking on NU game days. Ms. Zordan noted a DAPR comment that suggested the entire St. A’s campus undergo a planning study to incorporate all future plans and address issues. Page 29 of 31 SP2.Page 191 of 703 Page 4 of 4 Zoning Board of Appeals With the record reopened, the applicant responded there is not a larger campus plan at this time because the issue at hand is the expansion of the south parking lot. The record was then closed. Ms. Zordan stated piece-mealing a campus together is not a good approach. She also noted it is not acceptable to rent out the parking lot for NU game days and that oversight of safety, etc. is not their problem. Ms. Arevalo stated it is understandable to increase parking for the school. The south parking lot should be prohibited from being rented out on NU game days, but the north lot should still be allowed because nothing is changing there. Standards: 1. Yes 2. Yes; No – Ms. Arevalo, Chair Cullen 3. No 4. No – Chair Cullen, Ms. Arevalo, Ms. Zordan 5. Yes 6. Yes (if managed properly); No – Ms. Arevalo 7. NA 8. NA 9. Yes Ms. Dziekan motioned to recommend denial of the proposal, which was seconded by Ms. Arevalo and unanimously recommended for denial, and noted that if City Council chooses to grant the proposal, the following conditions should be included: 1. The south parking lot shall not be rented out for non -St. A’s events such as NU games. 2. A traffic study shall be conducted that addresses concerns raised by neighbors by means of signage, one-way traffic, no waiting, etc. 3. The applicant shall work with the Alderman and neighbors to have a productive conversation that addresses the problems. 4. The north parking lot can be rented out but a m anagement plan for tailgating issues shall be enacted. Page 30 of 31 SP2.Page 192 of 703 April 3, 2020 City of Evanston 2100 Ridge Avenue Evanston, Il 60201 With regard to our special use permit application, Evanston city Zoning staff have verified that no Special Use approval is required if St. A’s were to realign the existing 14 spaces in its south parking lot to a single row of spaces along the south side of the property adjacent to the alley while also maintaining or reducing the amount of impervious surface on the property at 2503 Eastwood. Special use approval is not required in this scenario because the use would not be intensifying with regards to either the number of spaces or the amount of impervious surface. This action will provide some satisfaction for all parties. The neighbors and neighborhood will have the benefit of improved landscaping on the frontage of this property as well as no increase in the number of parking spaces as the Special Use Application had sought. St. A’s will see improvement in the safety for their students and staff as the new parking alignment on this property will be fully accessible for staff. In light of this information, with improvements for all concerned, St. Athanasius is formally withdrawing the Special Use Application. Thank you, Father Hernan Cuevas-Contreras Pastor 1615 Lincoln Street Evanston, Illinois 60201-2340 847-328-1430 Fax: 847-328-1809 ST. ATHANASIUS PARISH Page 31 of 31 SP2.Page 193 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Sarah Flax, Housing & Grants Administrator CC: Johanna Leonard, Community Development Director; Jessica Wingader, Senior Grants and Compliance Specialist Subject: Resolution 33-R-20, Adopting the City of Evanston 2020 -2024 Consolidated Plan; Resolution 34-R-20 Adopting the 2020 Action Plan; and Resolution 32-R-20 Approving the Reallocation of Unspent CDBG Funds from Prior Years Date: April 13, 2020 Recommended Action: The Housing and Community Development Act Committee and staff recommend City Council adoption of Resolutions 33-R-20, the City of Evanston 2020-2024 Consolidated Plan, 34-R- 20, the 2020 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and Resolution 32-R-20 reallocating prior years’ unspent CDBG funds of $68,222 to new eligible activities as part of the 2020 Action Plan. Funding Source: Funding sources for the 2020-2024 Consolidated Plan and 2020 Action Plan are the City’s Community Development Block Grant (CDBG), HOME IFunding for the 2020 Action Plan totals $2,560,165 and is made up of 2020 entitlement funds, 2019 program income and prior year reallocated funds as shown below: • CDBG: 2020 entitlement funds of $1,836,315; $105,431 in Program Income; and $68,222 in reallocated prior year funds for a total of $2,009,968 • HOME: 2020 entitlement funds of $364,350; and $27,384 in Program Income for a total of $391,734 • ESG: 2020 entitlement funds of $158,463 Council Action: For Action Summary: In order to receive CDBG, HOME and ESG entitlement funds from the HUD, the City of Evanston is required to submit a five year Consolidated Plan that states its plans, including SP3.Page 194 of 703 specific strategies, to develop viable neighborhoods through the provision of decent housing, a suitable living environment and expanding economic opportunities p rincipally for low- and moderate-income persons. The proposed 2020-2024 ConPlan outlines priority needs that will be addressed using CDBG, HOME and ESG funds and used to evaluate the City’s performance by HUD. The ConPlan includes detailed housing and community development analyses that were used to prioritize needs and develop strategies to address them. It incorporates community feedback received through the Community Needs Assessment Survey, which was available from July through August 2019 and complet ed by over 700 community members. The ConPlan uses statistics on Evanston’s low- and moderate-income population based on American Community Survey data that HUD released in April 2019, replacing the data used in the 2015-2019 ConPlan. This resulted in substantial changes to the areas qualified for CDBG residential income low/moderate being primarily basis the on funding of neighborhoods. The ConPlan includes a Citizen Participation Plan designed to minimize the need for Substantial Amendments, particularly when plans are based on estimated funding. Instead of allocating a specific dollar amount to individual activities, funds are allocated on a percentage basis Communities, Livable Creating Homelessness, Affordable goals: six to Housing, Economic Development, Public Services and Administration. A Substantial Amendment is triggered only if the City changes funding for a goal by more than 20 percent. This affects CDBG only, as HOME and ESG funds have historically been allocated to specific activities following receipt of grant amounts. The City may continue to make estimated allocations to specific activities before grant amounts are known to establish the percent of funding for each goal. However, changes to funding for activities within the same goal, inclu ding adding or deleting specific activities or subrecipients, will not trigger a Substantial Amendment. The City followed its Citizen Participation Plan, including the 30-day public comment period for the draft 2020-2024 ConPlan, 2020 Action Plan, and reallocation of unspent CDBG funds from prior year to new activities. HUD guidance delaying the submission of those plans until 2020 grant amounts were determined was also followed. Required actions and deadlines are shown below: • November 18, 2019: Opening of 30-day public comment period for Draft ConPlan, Action Plan and reallocation of unspent CDBG funds. • December 17, 2019: Housing and Community Development Act Committee meeting for public input on the ConPlan, Action Plan and reallocation of unspent CDBG f unds. • December 17, 2019: Closing of 30-day public comment period; comments incorporated in plans, as required • February 14, 2020: City received 2020 grant amounts from HUD; ConPlan and Action Plan updated to reflect actual grant amounts • March 17, 2020: Council approved the allocation of additional FY 2020 CDBG funds based on the actual grant amount • April 15, 2020: Deadline for submission of ConPlan and Action Plan to HUD Legislative History: Page 2 of 14 SP3.Page 195 of 703 City Council voted unanimously to approve allocation of additional FY 2020 CDBG funding for 2020 Action Plan, including the reallocation of $68,222 in unspent CDBG funds from prior years, at its March 17, 2020 meeting. The Housing & Community Development Act Committee recommended approval of draft 2020-2024 Consolidated Plan and draft 2020 Action Plan on December 17, 2019. Attachments: Resolution 33-R-20 Approving 2020-2024 HUD Consolidated Plan ConPlan Action Plan attachment Resolution 34-R-20 Action Plan and Adopting 2020 Community Development Block Grant Resolution 32-R-20 Amending CDBG Reallocating Funds Page 3 of 14 SP3.Page 196 of 703 03/24/2020 33-R-20 A RESOLUTION Approving the City of Evanston’s 2020-2024 HUD Consolidated Plan WHEREAS, the Congress of the United States did pass Public Law 93 - 383, Title I of the Housing and Community Development Act of 1974 (which established the Community Development Block Grant (“CDBG”) Program); Public Law 101-625, the Cranston-Gonzales National Affordable Housing Act (which established the HOME Investment Partnerships Program); and H.R. 205, the McKinney-Vento Homeless Assistance Act as amended by S.896, the Homeless Emergency Assistance and Rapid Transition to Housing (“HEARTH”) Act of 2009, which re-authorized the Emergency Solutions Grant (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the United States Department of Housing and Urban Development (“HUD”) for said grant programs; and WHEREAS, the City of Evanston, as a HUD entitlement community, is required to periodically (every three to five years) submit its Consolidated Plan to HUD that states in one document its plan and specific strategies to develop viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities principally for low- and moderate-income persons. Said plan is to detail community planning and development programs, as well as ho using programs, against whose goals the plan and the jurisdiction’s performance under the plan will be evaluated by HUD; and Page 4 of 14 SP3.Page 197 of 703 33-R-20 ~2~ WHEREAS, HUD requires jurisdictions to encourage citizen participation in the development of any Consolidated Plan, Substantial Amendment to that plan, as well as One Year Action Plans and Consolidated Annual Performance and Evaluation Reports relating to that Plan, particularly by low- and moderate-income persons living in areas where CDBG funds are proposed to be used. In order to a chieve such requirement, jurisdictions shall apply and adopt a Citizen Participation Plan which must afford citizens a reasonable opportunity to comment on the Consolidated Plan and any amendments thereafter, and make said Plan or subsequent amendments pub licly accessible, as well as fulfill any and all requirements set forth in 24 C.F.R § 91.105 (2014), as amended. WHEREAS, the Community Development Department of the City of Evanston, as the lead agency for the development of the 2020 -2024 Consolidated Plan, developed said plan in accordance with the Consolidated Plan Regulation 24 C.F.R § 91.1-600 (2014), as amended; and WHEREAS, the 2020-2024 Consolidated Plan includes the required Citizen Participation Plan and consultation; detailed analysis of housing and community development needs; priority needs of the community and strategies to address those priority needs; and WHEREAS, the City Council’s Housing and Community Development Act Committee is charged with oversight of the City’s Consolidated Planning process and CDBG program; the Evanston Housing and Homelessness Commission is charged with oversight of the City’s HOME and Emergency Solutions Grant programs; and WHEREAS, the City published a draft of the 2020-2024 Consolidated Page 5 of 14 SP3.Page 198 of 703 33-R-20 ~2~ Plan, including the Citizen Participation Plan, for public comment from November 18, 2019 to December 17, 2019; and the Housing and Community Development Act Committee conducted a public hearing to receive input on the plan on December 17, 2019, and recommends approval by the Evanston City Council of the aforementioned 2020-2024 Consolidated Plan, including the Citizen Participation Plan ; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That the City’s 2020-2024 Consolidated Plan, including its Citizen Participation Plan, (attached hereto as Exhibit A and incorporated herein by reference) is approved. SECTION 2: That the City Manager of the City of Evanston is hereby authorized to transmit said 2020-2024 Consolidated Plan to the U.S. Department of Housing and Urban Development (HUD) and to provide any additional information as may be required by HUD. SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel/ City Attorney Page 6 of 14 SP3.Page 199 of 703 Draft 2020-2014 Consolidated Plan and Draft 2020 Action Plan Page 7 of 14 SP3.Page 200 of 703 03/24/2020 34-R-20 A RESOLUTION Approving the City’s 2020 Year Action Plan, and Adopting the 2020 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants Program Budgets WHEREAS, the Congress of the United States did pass Public Law 93-383, Title I of the Housing and Community Development Act of 1974 (which established the Community Development Block Grant (“CDBG”) Program); Public Law 101-625, the Cranston-Gonzales National Affordable Housing Act (which established the HOME Investment Partnerships Program); and H.R. 205, the McKinney-Vento Homeless Assistance Act as amended by S.896, the Homeless Emergency Assistance and Rapid Transition to Housing (“HEARTH”) Act of 2009, which re -authorized the Emergency Solutions Grant (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the United States Department of Housing and Urban Development (“HUD”) for said grant programs; and WHEREAS, HUD informed the City of Evanston that its 2020 HUD entitlement allocations will be Community Development Block Grant $1,836,315 HOME Investment Partnerships 364,350 Emergency Solutions Grants 158,463 Total 2020 entitlement funding: $2,359,128 and WHEREAS, the Housing and Community Development Act Committee Page 8 of 14 SP3.Page 201 of 703 34-R-20 ~2~ (“HCDA Committee”) is charged with oversight of the City’s CDBG program, the Evanston Housing and Homelessness Commission (“HH Commission”) is charged with oversight of the City’s HOME and ESG programs; and WHEREAS, the HCDA Committee met on several occasions in 2019 and developed recommendations for use of FY 2020 CDBG funds; and WHEREAS, the HH Commission will make recommendations to the Planning & Development Committee and City Council in 2020 for the use of HOME funds, and the use of said funds is determined by the City Council; and WHEREAS, recommendations for the allocation of ESG funds to agencies and programs serving the homeless population and those at high risk of homelessness will be made in 2020 by the HH Commission to the Human Services Committee and City Council; and WHEREAS, HUD requires that the City submit a One Year Action Plan that details the activities the City proposes to undertake using the sum of the 2020 CDBG, HOME, and ESG funds, including entitlement allocations, reallocations of funds from completed prior years’ CDBG projects, unexpended CDBG, HOME, and ESG funds from prior years, and CDBG and HOME program income totaling two million, four hundred fifty five thousand, five hundred twenty four dollars ($2,455,524), are described; and WHEREAS, the proposed activities in the One-Year Action Plan address the statutory goals to provide decent housing, a suitable living environment and economic opportunity for primarily low and moderate income residents. Specific projects which are proposed to be funded with HUD's 2020 funding were derived from Page 9 of 14 SP3.Page 202 of 703 34-R-20 ~3~ the City's priority needs, as identified in the City’s 2020-2024 HUD Consolidated Plan and specific CDBG activities and recommended funding levels were approved by the Housing and Community Development Act Committee based on an estimated grant amount on December 17, 2019, and adjustments to the recommended funding levels were approved on March 17, 2020, following the process described in the draft 2020 Action Plan; and WHEREAS, the proposed One Year Action Plan for 2020, which includes 2020 CDBG funding recommendations, was posted for the required 30-day public comment period from November 2, 2019 to December 17, 2019 and was the subject of a public hearing as conducted by the Housing and Community Development Act Committee on December 17, 2019; and WHEREAS, said Committee conducted said public hearing, received citizen input on the proposed 2020 One Year Action Plan, and recommends approval by the Evanston City Council of the proposed One Year Action Plan for 2020; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City’s One Year Action Plan for 2020 (attached hereto as Exhibit A and incorporated herein by reference) is approved. SECTION 2: That the City of Evanston’s 2020 Community Development Block Grant Program, totaling one million, nine hundred five thousand, three hundred twenty seven dollars ($1,905,327.00) (which is the sum of one million, eight hundred thirty-six thousand, three hundred fifteen dollars ($1,836,315.00) in 2020 entitlement funds; seven hundred ninety dollars ($790.00) in program income; and sixty-eight Page 10 of 14 SP3.Page 203 of 703 34-R-20 ~4~ thousand two hundred twenty-two dollars ($688,222.00) in carry over and reallocated funds from prior years, is hereby approved. SECTION 3: That HOME Investment Partnerships (HOME) funding totaling three hundred ninety-one thousand, seven hundred thirty-four dollars ($391,734.00), which is the sum of three hundred sixty-four thousand, three hundred fifty dollars ($364,350.00) in 2020 entitlement funds and twenty-seven thousand, three hundred eighty-four dollars ($27,384.00) in program income; and Emergency Solutions Grants (ESG) funding totaling one hundred fifty-eight thousand four hundred sixty three dollars ($158,463.00) in ESG funds, is hereby approved. SECTION 4: That the City Manager of the City of Evanston is hereby authorized to transmit said One Year Action Plan for 2020 for the proposed CDBG, HOME and ESG program budgets to the U.S. Department of Housing and Urban Development (HUD) and to provide any additional information as may be required by HUD. SECTION 5: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel/ City Attorney Page 11 of 14 SP3.Page 204 of 703 34-R-20 ~5~ EXHIBIT A City’s One Year Action Plan for 2018 2018 Action Plan Page 12 of 14 SP3.Page 205 of 703 03/24/2020 32-R-20 A RESOLUTION Amending the 2018 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended Funds WHEREAS, in a review of activities funded by Community Development Block Grant (“CDBG”) programs in prior years, the City has identified sixty-eight thousand, two hundred twenty-two dollars ($68,222.00) in unexpended funds from completed or cancelled activities for reallocation to other eligible CDBG activities in order to address needs in the year ahead, and to maintain timely use of funds per U.S. Department of Housing and Urban Development (“HUD”) guidelines; and WHEREAS, HUD approved the FY 2018 CDBG program activities as set forth in the City’s applications to HUD, filed by the City Manager at the direction of the Evanston City Council, and reallocation of said funds requires amendment of the City’s FY 2018 CDBG applications; and WHEREAS, the City of Evanston did publish the thirty (30)-day comment period from November 18, 2019, through December 17, 2019, and the City’s Housing and Community Development Act Committee did hold a public meeting on December 17, 2019, to hear public opinion on said proposed reallocations according to the Citizen Participation Plan in the 2015-2019 Consolidated Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and Page 13 of 14 SP3.Page 206 of 703 32-R-20 ~2~ incorporated herein by reference. SECTION 2: The City’s FY 2020 application for Community Development Block Grant program activities is hereby amended, sixty-eight thousand, two hundred twenty-two dollars ($68,222.00), is approved for reallocation to the City’s 2020 CDBG program as follows: PROGRAM YEAR PROJECT AMOUNT 2018 CDBG Administration $68,222 Total funding for reallocation to FY 2020 CDBG Program: $68,222 SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel/ City Attorney Page 14 of 14 SP3.Page 207 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Scott Mangum, Planning & Zoning Administrator CC: Johanna Leonard, Community Development Director Subject: Resolution 35-R-20 Authorizing the City Manager to Sign a License Agreement Allowing a Fence to be Repaired and Replaced in the Alley Right-of-Way at 3434 Park Place Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 35-R-20, authorizing the City Manager to sign a license agreement allowing a fence to be repaired and replaced in the alley right -of- way at 3434 Park Place. Council Action: For Action Summary: Ms. Catherine Huggins and Mr. Benjamin D. Yuhas of 3434 Park Place request permission to repair and replace a portion of an existing fence located within the alley right -of-way behind their property that encloses a portion of the unopened alley. The fence will continue to encroach into the alley right-of-way for a distance of approximately three-feet by eighty-feet, or approximately 240 square feet as shown in the image below from the Plat of Survey. SP4.Page 208 of 703 In 2005 a similar license agreement was granted by Resolution 23-R-05 for the neighboring property to the east, 3428 Park Place. Attachments: Resolution 35-R-20, license agreement for fence in the alley behind 3434 Park Place Page 2 of 6 SP4.Page 209 of 703 Page 1 of 2 35-R-20 A RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN A LICENSE AGREEMENT ALLOWING A FENCE TO BE REPAIRED AND REPLACED IN THE ALLEY RIGHT- OF-WAY AT 3434 PARK PLACE WHEREAS, Ms. Catherine Huggins and Mr. Benjamin D. Yuhas of 3434 Park Place have requested permission to repair and replace a fence in the alley right-of-way for the purpose of enclosing a portion of the unopened alley; and WHEREAS, the fence will encroach into the alley right-of-way for a distance of approximately three feet (3’) by eighty feet (80’); and WHEREAS, a permit for a fence on the right-of-way may not be issued without approval of City Council; and WHEREAS, the City Council of the City of Evanston finds that it is in the best interests of the City to grant a License to allow a fence on the alley right-of-way adjacent to the subject property; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign a License Agreement in substantial agreement with Exhibit A (attached) which will allow a fence to be in the unopened alley right-of-way at 3434 Park Place (an area of approximately 240 square feet (240), three feet (3’) wide by approximately eighty feet (80’) long). SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the said License Agreement as determined to be in the best interests of the residents of Evanston. Page 3 of 6 SP4.Page 210 of 703 Page 2 of 2 SECTION 3: That this Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor ATTEST: _____________________________ Devon Reid, City Clerk ADOPTED:____________________, 2020 Page 4 of 6 SP4.Page 211 of 703 Page 1 of 2 EXHIBIT A REVOCABLE LICENSE AGREEMENT The City of Evanston, an Illinois municipal corporation, (“City”), does hereby grant to Catherine Huggins and Benjamin D. Yuhas (collectively, “Licensee”), a License to repair and replace a fence in the public right-of-way in the alley behind 3434 Park Place (the “Property”) in the City of Evanston. Said fence will be located approximately three feet (3’) south of the south property line of the property. The License is made by the City and accepted by the Licensee upon these terms conditions, and Licensee agrees that should the Licensee violate any of the terms and conditions herein, then the City may, at its option, immediately revoke this License: 1. That the License is for the exclusive purpose of allowing the Licensee to repair and replace and maintain a fence on the right-of-way in the location described in Paragraph 2 below. 2. That the area enclosed by the fence within the public right-of-way totals approximately two hundred forty square feet (240 sq. ft.), defined as the area beginning at the southwest corner of the property and extending approximately three feet (3’) south and then extending approximately eighty feet (80’) west, parallel to the south property line, and then extending approximately three feet (3’) north to the southeast corner of the property. 3. That Licensee agrees to obtain any applicable permits required by the Evanston City Code to construct and maintain such fence. 4. That, as a material consideration to the City for entering into this License and without which the City would not enter into the same, Licensee agrees to indemnify and save and hold harmless the City, its successors and assigns, from any liability for injuries to persons, deaths, or losses or damage to Property resulting from giving this License or arising out of or caused by the construction, installation, maintenance, presence, or removal of the fence covered by this Agreement. The Licensee shall, at its own expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising from or incurred in connection with any of these provisions. 5. This License may be assigned to a successor in interest to the title to the Property upon written approval by the City of Evanston. Page 5 of 6 SP4.Page 212 of 703 Page 2 of 2 6. The City of Evanston expressly reserves the right to revoke this License upon thirty (30) days’ written notice if it is determined in the best interests of the City to do so. In such event, the Licensee shall have no recourse against the City, and if directed by the City, Licensee shall promptly remove the fence in compliance with applicable regulations. IN WITNESS THEREOF, this License is executed this ____ day of __________, 2020. By: ______________________________ Catherine Huggins Property Owner 3434 Park Place Evanston, Illinois By: ______________________________ Benjamin D. Yuhas Property Owner 3434 Park Place Evanson, Illinois By: ______________________________ Erika Storlie Interim-City Manager City of Evanston ATTEST: __________________________ Devon Reid, City Clerk Page 6 of 6 SP4.Page 213 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Brian George, Assistant City Attorney Subject: Resolution 36-R-20, Extending the Declared State of Emergency to May 11, 2020 Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 36-R-20, extending the declared State of Emergency from April 13, 2020 to May 11, 2020. Council Action: For Action Summary: Given the current COVID-19 outbreak, the Mayor declared a state of emergency in the City, which was extended by the City Council until April 13, 2020. The Governor of Illinois recently issued an Executive Order extending the State's disaster proclamation through the end of the month, past April 13, 2020. Staff believes it is appropriate to extend the City's current state of emergency an additional four (4) weeks, to May 11, 2020. Attachments: Resolution 36-R-20, Extending the Declared State of Emergency to May 11, 2020 SP5.Page 214 of 703 4/3/2020 36-R-20 A RESOLUTION Extending the Declared State of Emergency to May 11, 2020 WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency concerning the Novel Coronavirus Disease (“COVID- 19”) outbreak; and WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last 30 days; and WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and WHEREAS, Section 11 of the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive officer of a political subdivision shall not last longer than seven (7) days without the consent of the governing board of the political subdivision; and WHEREAS, the City Council found it appropriate extend the declared state of emergency until April 13, 2020; and Page 2 of 3 SP5.Page 215 of 703 36-R-20 ~2~ WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive Order extending the State’s disaster proclamation, requiring individuals to stay at home or their place of residence for an additional 30 days; and WHEREAS, the City Council therefore finds it appropriate to extend the current state of emergency until May 11, 2020. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The current declared state of emergency is hereby extended up to and including May 11, 2020. SECTION 2: This Resolution 36-R-20 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 3 of 3 SP5.Page 216 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Paul Zalmezak, Economic Development Manager CC: Erika Storlie, Interim City Manager Subject: City of Evanston / LEND Small Business Emergency Loan Program Date: April 13, 2020 Recommended Action: Staff seeks direction from the City Council regarding implementation of the LEND Small Business Emergency Loan Program. Funding Source: Funding would be redeployed from the Workforce Development Line Item (Account 100.15.5300.62663). This account has a current balance of $100,000. Council Action: For Discussion Summary: The COVID-19 pandemic and the resulting social distancing requirements resulting from Illinois Governor's COVID-19 Executive Order No. 8 has negatively impacted Evanston's small payroll, payments, rent support to health generate to ability business' revenue insurance, and other critical business operations needs. The federal government has implemented a number of emergency funding programs that are designed to help in the immediate term including the Economic Injury Disaster Loans (EIDL) and onrelying is government federal Protection (PPP). Program Payroll the The local/regional bank networks to process all PPP requests. The volume of requests will likely overwhelm the systems currently in place leading to delays. PPP is only one of several SBA programs managed by banks and many borrowers are working with banks to address existing loans. The end result is that funding is likely to be distributed slower than is required by businesses to maintain staff and stay afloat. To address these economic challenges, staff recommends redeploying $100,000 from the Economic Development Workforce Development Fund to support a small business loan fund in partnership with LEND. The Workforce Development Fund was created to assist small business with the cost of job training and job placement programs. There were no requests SP6.Page 217 of 703 for funding this year to date. In the past, Evanston Rebuilding Warehouse and Curt's Cafe have used the funding to design training programs. Due to the COVID -19 impact, the priority has shifted to maintaining enough revenue to keep employees on the payroll. LEND proposes issuing a maximum of $5,000 loan to impacted businesses. The City's contribution will allow for the funding of up to 20 small businesses. LEND is currently raising funds and expects even higher level of interest as the City's participation will raise the profile of the program - ultimately serving more Evanston businesses. LEND is a non-profit micro-finance organization that provides microloans to minority and women number a prevent area. To significant the in businesses owned Evanston of businesses from closing over the next two to three weeks as a result of likely CARES act program funding delays, LEND proposes emergency zero percent interest microloans of up to $5,000 with flexible maturation dates in order to provide businesses the b est chance of recovery. The goal of these loans is to allow businesses to survive until more substantial loans and grants are made available. Under-served communities will be given priority in access to these loans. The City's funding will also help LEND expand its pro-bono consulting arm composed of Northwestern and LEND alumni to advise small business owners during the coming months. These professionals will provide advice via hourly video call at regular intervals. The LEND team member will be responsible for all additional follow-up. The myriad of federal, state, local and private funding programs can often seem daunting to small business owners and LEND hopes to assist business owners will navigate and increase their access to funding. Staff will finalize program details in a program agreement with LEND. Staff recommends the following program guidelines: 1. Evanston-based business 2. bricks and mortar Priority for storefront / business including hair salons, barbers, restaurants, coffee shops, and boutiques. 3. Preference for businesses who require funding to maintain payroll / jobs 4. Flexible long term amortization / repayment terms 5. Expect significant service to minority/women owned business following LEND underwriting tradition. 6. Staff will rely upon Northwestern / LEND underwriting expertise. 7. Funds not utilized for microloan program will be returned to City of Evanston 8. LEND will provide a real time report providing borrower detail, loan total, and terms 9. Repayment mechanism to be determined (i.e. repayment directly to LEND with pass through to City or repayment directly to City). NEXT STEPS Staff will finalize a program agreement with LEND as soon as possible and return to City Council on April 27, 2020 for final approval. Page 2 of 2 SP6.Page 218 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lara Biggs, Bureau Chief - Capital Planning/City Engineer CC: David Stoneback, Public Works Agency Director Subject: CIP Project Schedule Discussion Date: April 13, 2020 Recommended Action: Staff will present information regarding recommendations to changes in Capital Improvement Program (CIP) project schedules. Council Action: For Discussion Summary: Due to the implementation of restrictions related to the ongoing COVID -19 pandemic, both City revenues and staffing availability have been impacted. Therefore, staff is proposing modifications to the 2020 CIP to adjust for these impacts. On March 20, 2020, the State of Illinois issued Executive Order 2020-10, which listed the maintenance and repair of essential infrastructure as essential business, including public works construction in this mandate. Evaluation of Project Priorities Multiple criteria were utilized to evaluate project priorities. These criteria are listed below. 1. Ongoing Construction Contracts Once a construction contract is executed, any change in scope or delay can result in a potential change order, even those caused by a situation outside the control of the City or the contractor. In these cases, the contractor has the right to file a claim to be reimbursed for costs that they have incurred as a result of the changes. SP7.Page 219 of 703 In addition, some of these projects are currently in a partially-completed state. This disruption in infrastructure is not ideal, particularly where it is in the public way. Completing these projects creates a safer, less-disrupted environment. 2. Funding Source Impacts CIP projects are financed through a variety of funding sources, which will be differently impacted by potential revenue changes. Upon review, staff has the most concern with projects funded through the 2020 General Obligation Bond, which has not yet been sold, and the Parking Fund, which is expected to have a substantial change in revenue for the year. Other funding sources, such as Water Fund and Sewer Fund, are not currently expected to see substantial changes in revenue. The Robert Crown Community Center has been primarily funded with bonds sold in previous years dedicated solely to the financing of the project. 3. Critical Improvements Projects that result in a critical improvement are prioritized to continue. This includes the following projects: • Have a direct impact on the quality and safety of essential infrastructure, such as streets, water main or sewer • Would result in more expensive repairs if substantially delayed, such as fixing a leaking roof 4. Staffing Availability of staffing to design and manage construction projects has been reduced as a result of increased staffing efforts related to the ongoing shoreline erosion and the COVID-19 response. 5. Project Phase Some projects are proposed to move forward with planning and design phases. This helps identify critical issues on projects that may need a quicker resolution as well as allowing projects to be ready for bid when funding becomes available. Analysis Upon staff review, the following major projects are recommended to move forward into construction in 2020: • Howard Street Corridor, Target Access to Callan • 2020 MFT Street Resurfacing • 2020 Water Main and Street Resurfacing • Central Street Bridge Replacement • Street Patching Program (reduced project scope and funding) • Butler Park Improvements • Civic Center Boiler Repairs • Emergency Generator Rehabilitation (Fire Station 1, Fire Station 2, Police/Fire HQ) • Fleetwood-Jourdain Gym Floor Replacement • Service Center Yard Resurfacing (reduced project scope and funding) • Water Treatment Plant Laboratory Modernization Page 2 of 9 SP7.Page 220 of 703 The following major projects are recommended to be delayed: • 30” Downtown Transmission Main Improvements (design is ongoing) • 50/50 Sidewalk Replacement • Lincoln Street Bridge Replacement • Parking Lot No. 54 (Poplar/Central) Resurfacing (design is ongoing) • Beck Park Improvements • Dog Park Improvements • McCulloch Park Improvements • Ecology Center (Restroom and Crawlspace Improvements, Overhang/Gutter Repairs, Security Improvements) • Retail Water Meter Replacement Program • Filtration Headhouse Improvements Staff is also recommending that Facilities Contingency be increased from $300,000 to $600,000. Currently, $70,000 of the FY 2020 budget for Facilities Contingency is remaining. Facilities contingency projects funded in FY 2020 include Levy Center vestibule mat replacement, the shoreline condition assessment and an assessment of additional shoring needed to the Ecology Center floor adjacent to the fireplace. With the delay of other projects, it is anticipated that there will be an increased need for emergency repairs. A complete list of staff recommendations for project priorities is attached. As projects move forward, it may be necessary to relax requirements such as liquidated damages and extend project schedules in order to accommodate manufacturing delays and assist contractors in maintaining safe work sites. City staff will still provide oversight of construction, although standard procedures will be adjusted to maintain a safe working environment for City staff. Attachments: 2020 CIP Project Schedule Recommendations Page 3 of 9 SP7.Page 221 of 703 City of Evanston Legend: FY 2020 Capital Improvement Program = project stays on schedule Prioritization of 2020 Projects (staff recommendation)= project is delayed (until 2021 or later) = funding change, but project moves forward = 2020 GO Bond funding source removed, other funding remains Project Title FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward Total Funding (All Sources) Funding Notes STREET RESURFACING, WATER MAIN AND SEWER Major Projects 1 Chicago Ave, Howard to Davis - Ph I Engr Svcs 400,000$ 400,000$ 400,000$ 2 ETHS/Church St/Canal Park Bike Infrastructure - Ph I 300,000$ 300,000$ 300,000$ 3 Green Bay Rd, Simpson to McCormick - Landscaping 75,000$ 4 Green Bay Rd, McCormick to Isabella - Ph I Engr Svcs 300,000$ 5 Howard Street Corridor, Target Access to Callan, Ph III Engr Svcs 400,000$ 400,000$ 972,000$ 6 Howard Street Corridor, Target Access to Callan, Construction 500,000$ 500,000$ 2,680,000$ 7 Main Street, Hartrey to Asbury - Ph I Engr Svcs 300,000$ -$ -$ 8 Main Street, Maple to Hinman - Ph II Engr Svcs 20,000$ 20,000$ 450,000$ Street Resurfacing (SR)-$ 9 SR - Chancellor, Eastwood to Broadway 46,000$ 10 SR - Darrow, Church to Lyons 139,000$ 11 SR - Grant, Crawford to Cowper 163,000$ 12 SR - Grey, Greenleaf to South End 113,000$ 13 SR - Wesley, Grove to Davis 117,000$ 14 SR - Madison, Dodge to Dewey 134,000$ 15 SR - Park Place, Central Park to Hurd 57,000$ 16 SR - Park Place, Hurd to Lincolnwood 63,000$ 17 SR - Pioneer, Noyes to Grant 68,000$ 18 SR - Pioneer, Simpson to Payne 77,000$ 19 SR - Lincolnwood, Isabella to Park Place 209,000$ 20 SR - Callan, Hull Terrace to Mulford 116,000$ 21 SR - Patching - Downtown - Elgin and Orrington 100,000$ Water Main (WM) 22 WM - 30" Downtown Feeder Main Rehab - Engr Svcs 200,000$ 23 WM - 30" Downtown Feeder Main Rehab - Const -$ 24 WM - Lead Service Line Replacement (Full)-$ 25 WM - Lining Small Dia Mains on Private Easements - A -$ 26 WM - Darrow, Church to Lyons 567,000$ 27 WM - Dodge, Mulford to Howard 100,000$ 100,000$ 1,434,000$ 28 WM - Lawndale, Grant to Harrison 842,000$ 29 Lincolnwood Connection and Meter Vault - Const 2,600,000$ 1 of 6 4/6/2020Page 4 of 9SP7.Page 222 of 703 City of Evanston Legend: FY 2020 Capital Improvement Program = project stays on schedule Prioritization of 2020 Projects (staff recommendation)= project is delayed (until 2021 or later) = funding change, but project moves forward = 2020 GO Bond funding source removed, other funding remains Project Title FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward Total Funding (All Sources) Funding Notes 30 Lincolnwood Connection and Meter Vault - Engr Svcs 90,000$ Sewer Rehabilitation 31 Sewer - Lyons, Darrow to East End 52,000$ 52,000$ 155,000$ 32 Sewer - CIPP Rehabilitation 700,000$ 33 Sewer - Emergency Sewer Repairs 75,000$ 34 Sewer - Repairs on Street Improvements 200,000$ 35 Sewer - Sewer Rehabilitation (West Ev TIF)400,000$ 36 Sewer - Large Dia Rehab - Greenleaf 2,100,000$ -$ TOTAL 2,072,000$ 1,772,000$ -$ -$ 26,278,000$ OTHER TRANSPORTATION Major Projects 37 Central Street Bridge Replacement - Ph III Engr Svcs 100,000$ 100,000$ 160,000$ 38 Central Street Bridge Replacement - Right-of-Way Acquisition 140,000$ 140,000$ 140,000$ 39 Central Street Bridge - Construction 250,000$ 250,000$ 250,000$ 40 Lincoln Street Bridge Replacement - Ph I Engr Svcs 80,000$ -$ 41 Ridge Avenue Signal Study 175,000$ 42 Oakton Street Corridor Study 175,000$ Annual Projects 43 Bridge Inspection 30,000$ 30,000$ 30,000$ 44 General Phase I Engineering 30,000$ 30,000$ 65,000$ 45 Pavement Marking 110,000$ 110,000$ 110,000$ 46 Street Patching Program 650,000$ 500,000$ 500,000$ 47 Street Rejunvenation 50,000$ -$ 48 Streetlight LED Conversion 50,000$ 49 Streetlight Replacement 100,000$ 100,000$ 128,598$ 50 Tallmadge Light Pole Mold Creation 158,000$ 51 50/50 Sidewalk 160,000$ -$ 52 Traffic Calming, Bicycle and Ped Improvements 160,000$ 160,000$ 160,000$ Alley Projects 53 Special Assessment Alleys 250,000$ 250,000$ 500,000$ 54 Alleys in Waste Transfer Station Area 560,000$ 55 CDBG Alley 400,000$ Parking Lot Projects 2 of 6 4/6/2020Page 5 of 9SP7.Page 223 of 703 City of Evanston Legend: FY 2020 Capital Improvement Program = project stays on schedule Prioritization of 2020 Projects (staff recommendation)= project is delayed (until 2021 or later) = funding change, but project moves forward = 2020 GO Bond funding source removed, other funding remains Project Title FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward Total Funding (All Sources) Funding Notes 56 PL - Parking Lot No. 54 (Poplar/Central)450,000$ -$ -$ 57 PL - Police/Fire HQ Onstreet Parking 125,000$ -$ -$ 58 PL - Parking Lot No. 25 (Maple/Davis)-$ TOTAL 2,110,000$ 1,670,000$ 575,000$ -$ 5,976,598$ PARKS 59 Beck Park - Consulting Services 150,000$ -$ 60 Butler Park 300,000$ 61 Chandler - Playground Equip and Surfacing Replacement 150,000$ -$ 62 Dog Park Planning & Design 50,000$ -$ 63 Fitzsimmons - Tennis Court Resurfacing 100,000$ 100,000$ 64 Harbert Park - Improvements 640,000$ 65 Harbert Park - Drainage Improvements 100,000$ 100,000$ 100,000$ 62 James Park - Tennis Court Resurfacing 150,000$ -$ 62 James Park - West Fence Installation 50,000$ -$ 62 Larimer Park - Improvements - Consulting Svcs 75,000$ -$ 62 Lovelace Park - Path Repairs 50,000$ -$ 63 Mason Park - Tennis Court Resurfacing 100,000$ -$ Complete in-house by maintenance staff. 64 McCulloch Park - Improvements - Construction 825,000$ -$ 65 Park Sign Replacements 50,000$ 50,000$ 50,000$ 66 Parks Contingency 75,000$ 75,000$ 75,000$ 67 Parks Strategic Plan 100,000$ -$ 68 Public Canoe Launch Study 30,000$ TOTAL 2,025,000$ 225,000$ -$ -$ 3,621,566$ FACILITIES 69 ADA Transition Plan 150,000$ 150,000$ 150,000$ 70 Beach House - Roofing and Tuckpointing (South Blvd, Lighthouse Landing)75,000$ 30,000$ 30,000$ Fix leaking roof at Lighthouse Landing only 71 Chandler - Masonry and Foundation Repairs 20,000$ 20,000$ 20,000$ 72 Civic Center - Planning/Design Svcs 250,000$ 250,000$ 500,000$ 3 of 6 4/6/2020Page 6 of 9SP7.Page 224 of 703 City of Evanston Legend: FY 2020 Capital Improvement Program = project stays on schedule Prioritization of 2020 Projects (staff recommendation)= project is delayed (until 2021 or later) = funding change, but project moves forward = 2020 GO Bond funding source removed, other funding remains Project Title FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward Total Funding (All Sources) Funding Notes 73 Ecology Center - Restroom and Crawlspace 375,000$ -$ 74 Ecology Center - Overhang/Gutter Repairs 30,000$ -$ 75 Ecology Center - Security Improvements 30,000$ -$ 76 Energy Efficiency Improvements 50,000$ -$ 80,500$ Utilize previous year funding only 77 Facilities Contingency 300,000$ 600,000$ 300,000$ 78 Fire Station 1 - Emergency Generator Rehabilitation 50,000$ 50,000$ 50,000$ 79 Fire Station 2 - Emergency Generator Rehabilitation 100,000$ 100,000$ 137,000$ 80 Fleetwood-Jourdain - Gym Floor Replacement 250,000$ 250,000$ 250,000$ 81 Lagoon Building - Door and Window Replacements 100,000$ 100,000$ 135,000$ 82 Levy - BAS Upgrade 30,000$ 83 Levy Center - Linden Room Rehabilitation 25,000$ 275,000$ 84 Levy - HVAC Improvements - Constr 330,000$ 85 Maple Garage - Security Cameras 400,000$ -$ -$ 86 Noyes - Chimney Repairs 45,000$ 45,000$ 45,000$ 87 Noyes - HVAC Study -$ 88 Noyes - Security Camera Upgrade 30,000$ 89 Parking Garages - Church/Maple/Sherman - Structural Inspection 350,000$ 350,000$ 350,000$ 90 Police Fire HQ - Emergency Generator Replacement 147,000$ 91 Police Fire HQ - HVAC Improvements (RTU 1)250,000$ 92 Service Center - D Building Structural Assessment 30,000$ 30,000$ 30,000$ 93 Service Center - HVAC Study/Design 125,000$ 94 Service Center - Service Yard Resurfacing 850,000$ 425,000$ 850,000$ 95 Service Center - Tuckpointing 400,000$ 400,000$ 400,000$ 96 Sherman Avenue Garage - Security Camera Upgrade 250,000$ 250,000$ 250,000$ 3,130,000$ 2,450,000$ 1,000,000$ 600,000$ 8,264,500$ 4 of 6 4/6/2020Page 7 of 9SP7.Page 225 of 703 City of Evanston Legend: FY 2020 Capital Improvement Program = project stays on schedule Prioritization of 2020 Projects (staff recommendation)= project is delayed (until 2021 or later) = funding change, but project moves forward = 2020 GO Bond funding source removed, other funding remains Project Title FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward Total Funding (All Sources) Funding Notes MISCELLANEOUS 97 Fiber Optic System Upgrade 300,000$ -$ 98 Renewable Energy Project Support 30,000$ -$ Reallocate other funding if project needed 99 Zero Emission Study 50,000$ 50,000$ 50,000$ 100 IT - Network Switch Reliability 11,277$ 11,277$ 102,000$ 101 Public Art 30,000$ 48,000$ 102 Environmental Monitoring 50,000$ 103 Fire Engine 660,000$ 660,000$ 660,000$ 104 In-House Engineering Services 500,000$ 500,000$ 500,000$ 1,581,277$ 1,221,277$ -$ -$ 2,961,277$ WATER TREATMENT, STORAGE AND BILLING 105 Retail Water Meter Replacement Program -$ 106 WTP - 36/42 Intake Replacement - Engr Svcs 400,000$ 107 WTP - 54" Intake Heater Cable Repair 1,000,000$ 108 WTP - Admin Bldg - HVAC Replacement - Engr Svcs 20,000$ 109 WTP - Admin Bldg - HVAC Replacement - Const 150,000$ 110 WTP - Filter Freight Elevator and Controls Rehab 235,000$ 111 WTP - Filtration Headhouse Improvements - Engr Svcs -$ 112 WTP - Filtration Headhouse Improvements - Const -$ 113 WTP - Laboratory Expansion - Construction 1,000,000$ 114 WTP - Laboratory Expansion - Engr Svcs 55,000$ 115 WTP - Low Lift 4/5/6 Pump Improvements - Engr Svcs -$ 116 WTP - Protective Relay Replacement 120,000$ 117 WTP - Reliability Improvements - Engr Svcs 120,000$ 118 WTP - SCADA System Upgrades 300,000$ 119 WTP - Security Improvements 150,000$ 120 WTP - Settling Basins 1 and 2 Rehab 50,000$ 121 WTP - Treated Water Storage Replacement - Construction 11,280,000$ 122 WTP - Treated Water Storage Replacement - Const Engr Svcs 450,000$ 5 of 6 4/6/2020Page 8 of 9SP7.Page 226 of 703 City of Evanston Legend: FY 2020 Capital Improvement Program = project stays on schedule Prioritization of 2020 Projects (staff recommendation)= project is delayed (until 2021 or later) = funding change, but project moves forward = 2020 GO Bond funding source removed, other funding remains Project Title FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward Total Funding (All Sources) Funding Notes -$ -$ -$ -$ 16,755,000$ FY 2020 GO Bond 2020 GO Bond for projects moving forward Parking Fund Parking Fund for projects moving forward TOTAL Street Resurfacing, Water Main, Sewer Projects 2,072,000$ 1,772,000$ -$ -$ 24,506,000$ Other Transportation 2,110,000$ 1,670,000$ 575,000$ -$ 4,546,598$ Parks 2,025,000$ 225,000$ -$ -$ 3,396,566$ Facilities 3,130,000$ 2,450,000$ 1,000,000$ 600,000$ 5,844,500$ Miscellaneous 1,581,277$ 1,221,277$ -$ -$ 1,740,000$ Water Treatment, Storage and Billing -$ -$ -$ -$ 16,755,000$ 10,918,277$ 7,338,277$ 1,575,000$ 600,000$ 56,788,664$ 6 of 6 4/6/2020Page 9 of 9SP7.Page 227 of 703 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 9th, 2020 Present: Alderman Fiske Alderman Rainey Alderman Braithwaite Alderman Fleming Alderman Wilson (6) Alderman Revelle Absent: Alderman Wynne Alderman Rue Simmmons Alderman Suffredin (3) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk M1.Page 228 of 703 Mayor’s Public Announcements Mayor Hagerty Announcements: ●Marybeth Schroeder Day, March 9, 2020. ●Creative Arts Therapy Day, March15 - March 21, 2020 ●Colon Cancer Month Watch City Manager’s Public Announcements City Manager Erika Storlie: ●Announced the appointment of Kelley Gandurski as the City of Evanston’s Corporation Counsel ●The Public Works Department is looking for volunteers to help clean the lakefront parks. Volunteers will meet at Clarke Square Park on March 21, 2020 at 9:00 a.m. ●2020 Census Update Watch City Clerk’s Communications City Clerk Reid gave an update of Early Voting in Evanston. Watch Public Comment Mike Vasilko Requested more information be shared about COVID-19. Would like City Council to remove a $13,000.00 legal service fee from the bills list. Shared his disagreement with the Evanston Now newspaper. Watch James Engelman Asked the City Council to renovate the gym floors at the Fleetwood-Jourdain Center Watch Jean Smilling Coyote Asked City Council to deny the Certificate of Appropriateness for 2390 Orrington Avenue. Watch Mercades Santos Seeks the support of the City Council to seek an expeditious solution in protecting residents from the Tapecoat Co. factory. Watch Mike Boll Informed City Council of the toxic fumes coming from Tapecoat Co. Asked City Council to enforce Watch M1.Page 229 of 703 Mia Ali-Ford Talked about the severe health issues that are caused by the fumes stemming from the Tapecoat Co. factory. Watch Theresa Volpe Shared her concerns over the toxic fumes stemming from the Tapecoat Co. factory. Watch Jerry Lacy Is concerned for the safety of children living in the surrounding area of the Tapecoat Co. because of the traffic entering the facility. Watch Leslie Shad Asked City Council to deny the Certificate of Appropriateness for 2390 Orrington Avenue. Wants the trees at the property to be protected. Watch Aldrick Martinez Olsen Claimed that environmental racism exists in Evanston. Wants the City to take action to protect its residents and provide clean air. Watch Jeff Parker Shared her concerns over the toxic fumes stemming from the Tapecoat Co. factory. Watch Jean Prindiville Advocated for transparency and trust in the decision-making process of the Harley Clarke Mansion. Watch James Latta Opposed Ordinance 32-O-20. Said there is no definition of the word “breeder” in the Ordinance. Said it is legally challenging to request people obtain a USDA License. Watch Nancy Sreenan Requested a transparent process for all the proposals submitted for consideration over the usage of the Harley Clarke Mansion. Watch Jelena Kreitmayer Opposed Ordinance 32-O-20 because it would place undue burdensome on the residents of Evanston of finding quality breed dogs. Watch Mark Filipek Opposed the development at 1555 Ridge Ave. Said the development has been poorly planned. Watch Lori Anne Closs Voiced her support of Ordinance 32-O-20 Watch Toni Greetis Voiced her support of Ordinance 32-O-20 and provided statistics to highlight the importance of spayed and neutered animals. Watch Jackie Kotz Voiced her support of Ordinance 32-O-20. Watch Michael Wasielewski Requested that the City Council to deny the Certificate of Appropriateness for 2390 Orrington Avenue. Watch Ada Yung Requested that the City Council to deny the Certificate of Appropriateness for 2390 Orrington Avenue. Watch M1.Page 230 of 703 Sara Chatfield Would like to see a city ordinance that would require all pets to be spayed and neutered before being placed for adoption. Watch Miranda Rivera-Kohr Inquired about the salaries for City Council members. Watch Tamara Friedman Voiced her support of Ordinance 32-O-20. Said most retailers do not spay and neuter pet bunnies before being sold. She praised Red Door Animal Shelter for doing a great job at educating families on the responsibilities of owning a pet rabbit. Watch Pricilla Giles Shared her experience of living next to Tapecoat Co. She said that she never smelled the toxic fumes other residents are complaining about. She does believe there are legitimate concerns over the traffic entering the factory. Watch Susan Cooney Opposed Ordinance 32-O-20. Watch Albert Gibbs Suggested the City eliminate the two staff positions at the Gibbs-Morris Center that make over 100K in combined salary in order to balance out the loss in revenue. Watch Tim McGuire Asked City Council to reconsider the special use application of St. Athanasius for 2503 Eastwood Ave. Watch Matt Graczyk Asked the City Council to reconsider the special use application of St. Athanasius for 2503 Eastwood Ave. Watch Paul Harvey Asked the City Council to reconsider the special use application of St. Athanasius for 2503 Eastwood Ave. Watch Kirk Moffitt Asked the City Council to reconsider the special use application of St. Athanasius for 2503 Eastwood Ave. He said the special use application will help develop a plan to improve the safety of students and families. It would improve alley traffic, increase handicap parking, and allow the school to plan for future school developments. Watch Doreen Price Talked about pet breeders in Evanston and the preservation of trees. Watch M1.Page 231 of 703 Ordinance 166-O-19, Granting a Special Use for an Educational Institution - Private, and a Religious Institution, St. Athanasius School and Parish, to Expand Off-Street Parking in the R1 Single Family Residential District The Zoning Board of Appeals recommends denial and staff recommends City Council adoption of Ordinance 166-O-19 granting special use approval for an Educational Institution - Private, and Religious Institution, St. Athanasius School and Parish, to expand offstreet parking at 2503 Eastwood Ave./2510 Ashland Ave./1615 Lincoln St. in the R1 Single Family Residential District. The Zoning Board of Appeals found the proposal does not meet all of the Standards for a special use in this district, specifically, the proposed parking expansion would increase the negative cumulative impact on the surrounding residential neighborhood, and may interfere with or diminish the value of property in the neighborhood. Following the ZBA hearing, the applicant submitted a modified traffic circulation plan and parking and operations summary that will mitigate the impact on the surrounding residential neighborhood. Motion to suspend Rule 22.1 Passed 4-2 Ald. Fiske and Fleming voted “No” Motion to table the reconsideration to April 13, 2020 Passed 5-1 Ald. Fleming voted “No” For Action Tabled until April 13, 2020 Motion: Ald. Braithwaite Second: Ald. Wilson Motion: Ald. Braithwaite Second: Ald. Wilson Motion: Ald. Braithwaite Second: Ald. Wilson M1.Page 232 of 703 Special Order of Business SP1. Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 2390 Orrington Avenue to Construct a Single-Family House with Attached 2-Car Garage The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. Motion to deny acceptance of the application for appeal Passed 5-1 Ald. Rainey voted “No” For Action City Council denied the application for appeal Motion: Ald. Fiske Second: Ald. Wilson Watch Consent Agenda CM1. Approval of the Minutes of the Regular Meeting of the February 24, 2020 City Council City Council approved the minutes of the regular meeting of the February 24, 2020 City Council. For Action Approved on Consent Agenda A1. Approval of the City of Evanston Payroll and Bills City Council approved the City of Evanston Payroll for the period of February 3, 2020, through February 16, 2020, in the amount of $3,169,047.42 and Bills List for March 10, 2020, in the amount of $2,967,962.24. For Action Passed 6-0 Motion: Ald. Rainey Second: Ald. Fleming Watch M1.Page 233 of 703 A2. Approval of 2020 Special Events City Council approved the 2020 special events contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes 5 new events: Pride Parade, Pride Fest, Juneteenth Parade, 3v3 Live Soccer Tournament, and Suffrage Rally. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored events. For Action Approved on Consent Agenda A3. Approval of the Purchase of Five (5) Vehicles for Public Works Agency and Fleet & Facilities Division City Council approved the purchase of five (5) vehicles/pieces of equipment for the Public Works Agency and Facilities & Fleet Management operations. The following replacement vehicles will be purchased as Single Source Purchases from Sourcewell and NWMC SPC joint purchasing cooperative contracts: one (1) 2020 International HV607 with Aerial Body from Versalift (7601 Imperial Drive, Waco, TX 76712-6608) in the amount of $208,525.00; one (1) 2020 Ford F-450 with Dump Body and Snow Plow from Currie Commercial Center (10125 W Laraway, Frankfort, IL 60423) in the amount of $91,709.00; one (1) Ford F-250 Pickup with Lift Gate and Snow Plow from Currie Commercial (10125 W Laraway, Frankfort, IL 60423) in the amount of $50,901.00; and one (1) Vactor 2100i from Standard Equipment Company (2033 W Walnut Street, Chicago, IL 60612) in the amount of $418,330.57. In addition, staff recommends a Sole Source purchase of one (1) Nifty SP64 Hybrid Diesel Electric Lift from Lift Works (600 Industrial Drive, St. Charles, IL 60174) in the amount of $99,700.00. Funding for the purchase of the Vactor 2100i and Crane Carrier in the amount of $418,330.57 will come from the Sewer Fund - Automotive Equipment (Account 515.40.4530.65550), with a FY budget and YTD balance of $540,000.00. All remaining vehicles, totaling $450,835.00, will be from the Equipment Replacement - Automotive Equipment Fund (Account 601.19.7780.65550), with a FY budget of $2,000,000. An additional $25,000 will be funded from the Crown Fund (Account 416.40.4160.65515-616017) to put toward the lift that will be utilized at the new Robert Crown Center. For Action Approved on Consent Agenda M1.Page 234 of 703 A4. Contract Award with Davis Bancorp for Armored Car Services City Council authorized the City Manager to execute a contract with Davis Bancorp (P.O. Box 1690, Barrington, IL 60011-1690) for Armored Car Services (RFP 20-01). The contract will be for three (3) years with two (2) additional one (1) year options to renew. The breakdown of costs per year, inclusive of nine (9) center/office pick-ups and one (1) garage pick-up for all on-street coins, is as follows: $68,960 (a year) for years 1-3; $71,040 for year 4; and $73,884 for year 5. Funding will be from City Manager’s Office, Revenue & Collections Armored Car Services Fund (Account 100.15.1560.62431) as follows: $20,960 for years 1- 3, $21,600 for year 4, and $22,464 for year 5. Funding will also be from the Parking System Management Armored Car Services Fund (Account 505.19.7005.62431) in the following amounts: $48,000 for years 1-3, $49,440 for year 4, and $51,420 for year 5. For Action Approved on Consent Agenda A5. Contract Award with Elevate Energy for the Municipal Zero Emissions Strategy (RFP 19-67) City Council authorized the City Manager to execute an agreement with Elevate Energy (322 S Green St #300, Chicago, IL 60607) to develop a comprehensive zero emissions municipal operations strategy (RFP 19-67) in the amount of $64,912.50. This project will be funded from the City's Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4119.62145- 120004), which has an FY 2020 Budget and a YTD balance of $50,000. The remaining funds, $14,912.50 will come from the 2020 Good Neighbor Fund (Account 415.40.4219.65515-520006). For Action Passed 6-0 Motion: Ald. Rainey Second: Ald. Fleming Watch A6. Contract Award with Patrick Engineering, Inc. for Main Street Improvements Project Phase II Design (RFQ 18-28) City Council authorized the City Manager to execute a contract with Patrick Engineering, Inc. (55 East Monroe Street, Suite 3450, Chicago IL 60603) in the amount of $475,530to provide engineering design services for the Main Street Improvements Project between Maple Avenue and Hinman Avenue. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.62145 – 418006) in the amount of $20,000 and from the Chicago-Main TIF Fund (Account 345.99.3400.65515 – 418006) in the amount of $455,530. A detailed breakdown of the funding is included in the memo below. M1.Page 235 of 703 For Action Approved on Consent Agenda A7. Contract Award to Interra, Inc. for FY 2020 Material Testing Services (RFP 20-10) City Council authorized the City Manager to execute an agreement for Material Testing Services (RFP 20-10) for various capital infrastructure improvement projects with Interra, Inc. (600 Territorial Drive, Suite G, Bolingbrook, IL 60440) in the amount of $150,000. This agreement is for a term of one year with two additional one year options to renew. Funding will be provided from the budgets for individual capital projects but will not exceed $150,000 for the initial 12-month contract term. For Action Approved on Consent Agenda A8. Contract Award with Burns & McDonnell Engineering Company, Inc for FY 2020 - 2024 Engineering Services to Prepare the Valuation of the Water Works Properties (RFP 19-50) City Council authorized the City Manager to execute a five-year agreement for the Valuation of the Evanston Water Works Properties (RFP 19-50) with Burns & McDonnell (9400 Ward Parkway, Kansas City, MO) in the amount of $163,810. Funding will be provided from the Water Fund, Account 510.40.4200.62180. This account has a FY 2020 Budget allocation of $250,000. This account has a year to date balance of $166,770. For Action Approved on Consent Agenda A9. Contract Award with Great Lakes Plumbing and Heating Company for HVAC Equipment Replacement at the Police/Fire Headquarters, Fire Station #3 and the Levy Senior Center (Bid 20-04) City Council authorized the City Manager to execute an agreement with Great Lakes Plumbing and Heating Company for HVAC equipment replacement at the Police/Fire Headquarters, Fire Station #3 and at the Levy Senior Center in the amount of $692,500. Funding will be provided by the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $692,500. For Action Approved on Consent Agenda M1.Page 236 of 703 A10. Request for Funding for the 2020 Great Merchants Grant Program (RFP 20-02) City Council approved to provide financial assistance through the Great Merchants Grant Program, totaling $64,632.08, to the following Evanston business districts and affinity groups: Central Street Business Association - $5,312; Howard Street Business Association - $10,000; West Village Business Association - $5,811; West End Business Association - $8,350; Hill Arts Business District - $7,812.76; Central Evanston Business Association - $10,000; Maple Foster Business District - $9,590.32; Noyes Business District - $5,256; and Black Business Consortium Evanston North Shore - $2,500. Economic Development staff also recommends approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) in the amount of $57,069 to deliver landscaping services to the business districts. Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The approved 2020 Fiscal Year Budget allocated $150,000 to this account, to date there is $150,000 in this account. For Action Approved on Consent Agenda A11. Resolution 23-R-20, Authorizing the City Manager to enter into Contracts to Design and Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process City Council adopted Resolution 23-R-20, authorizing the City Manager to enter into contracts to design and reconstruct the Fleetwood-Jourdain gym floor without utilizing a public bidding process so that it will be ready by September 2020. The design contract shall not exceed $35,000 and the construction contract shall not exceed $260,000. Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 – 619024), which has an FY 2020 balance of $250,000, and a YTD balance of $250,000. For Action Approved on Consent Agenda A12. Resolution 24-R-20, Authorizing the City Manager to Execute a Six-Month Extension to the City’s Electric Service Agreement with Dynegy Energy Services City Council adopted Resolution 24-R-20, authorizing the City Manager to execute a six-month extension to the City’s Electric Service Agreement with Dynegy Energy Services. The extension is for the City's Electricity Supply Agreement (RFP 16-44) with Dynegy Energy Services (1500 Motion: Ald. Rainey Second: Ald. Braithwaite Watch M1.Page 237 of 703 Eastport Plaza Drive Collinsville, IL 62234). The 6-month extension will extend the contract from June 2020 to December 2020. Funding is provided by individual departments through various annual budgets. For Action Passed 6-0 A13. Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” City Council adopted Ordinance 20- O-20, amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” regarding stopping, standing or parking a vehicle that blocks part or all of a bicycle lane. A fee of $75 was initially recommended due to high safety concerns, but the motion to receive a second on the Ordinance failed at the February 10, 2020 City Council meeting. Staff now requests Council consider a $55 fee, which is the same amount currently being assessed under Section 10-4-2 "Obstructing Traffic". For Introduction Approved on Consent Agenda A14. Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected City Council adopted Ordinance 26-O-20, Amending Title 7, Chapter 3 Sidewalks; Sidewalk Construction of the City Code to require public sidewalks be installed where none exist or to require the replacement of substandard sidewalk squares where sidewalks exist whenever new construction is erected. For Introduction Approved on Consent Agenda A15. Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” City Council adopted Ordinance 27-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Title 10, Chapter 11, Section 18 (Residents Parking Only Districts) of the City Code, combining Residential Parking District H with District 6. Motion to amend Schedule XVIII (F)(I); to read “Chancellor Street; north side; Dead End (west) to Bryant Avenue” Passed 6-0 Motion: Ald. Rainey Second: Ald Revelle Motion: Ald. Revelle Second: Ald Watch M1.Page 238 of 703 For Introduction Passed 6-0 Rainey A16. Ordinance 36-O-20, Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revement along the Lakefront City Council adopted Ordinance 36-O-20 Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revetment along the Lakefront. Funding for placing signage along the lakefront will come from the General Fund (Account 100.40.4520.65070), which has an FY 2020 budget of $68,000 and a YTD balance of $58,762. For Introduction Passed 6-0 Motion: Ald. Rainey Second: Ald Fleming Watch A17. Ordinance 37-O-20, Repealing and Replacing Ordinance 162-O-19 Levying Taxes for Special Service Area #7 City Council adopted Ordinance 37-O-20, repealing and replacing Ordinance 162-O19 levying taxes for Special Service Area (SSA) #7. This is in order to correct a mathematical error in Ordinance 162-O-19 to be resubmitted to Cook County. The Interim City Manager is requesting suspension of the rules for introduction and action at the March 9, 2020 City Council meeting so that a revised tax levy can be submitted to Cook County as soon as possible. This is necessary to ensure that the SSA can collect property taxes as planned during calendar year 2020. For Introduction and Action Approved on Consent Agenda A18. Ordinance 21-O-20, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1525 City Council adopted Ordinance 21-O-20, allowing the construction of a local improvement known as Evanston Special Assessment No. 1525, the alley north of Central Street and east of Ridge Avenue through the Special Assessment Process. Funding will be from the Capital Improvement Program (CIP) 2020 General Obligation Bonds (Account 415.40.4120.65515 – 420002), in the amount of $250,000; and the Special Assessment Funds (Account 420.40.6000.65515 – 420002), in the amount of $293,720. M1.Page 239 of 703 For Action Approved on Consent Agenda A19. Ordinance 24-O-20, Amending Section 7-2- 9-3 Sidewalks to be Cleared of Snow, Ice, Dirt, and Weeds Staff recommends City Council adoption of Ordinance 24-O-20, “Amending Section 7-2-9-3 Sidewalks to be Clear of Snow, Ice, Dirt, and Weeds", which will require snow and ice removal for any winter weather accumulation. Staff requests that this item be tabled until the June 8, 2020 Administration & Public Works Committee meeting. Staff during this time will conduct the requested research on comparable communities and other associated items resulting from the February 24, 2020 City Council meeting. Motion to table until the June 8, 2020 Administration & Public Works meeting. Passed 6-0 For Action Tabled for June 8,2020 Administration & Public Works meeting. Motion: Ald. Rainey Second: Ald Fleming Watch P1. Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. City Council adopted Ordinance 33-O-20 to extend the time frame for commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019. The Ordinance would grant an extension of one year for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. For Introduction Approved on Consent Agenda P2. Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District The Plan Commission recommends denial of Ordinance 34-O-20 to remove 2044 Wesley Ave. from the oWE West Evanston Overlay District. City Council considered the intent of the West Evanston Master Plan and logistical development issues at 2044 Wesley Ave. and surrounding parcels to determine if it is appropriate to remove the oWE Overlay regulations for future development at the site. Special attention should be given to the Plan and Overlay details that require the extension of Jackson M1.Page 240 of 703 Ave. and Wesley Ave. that should one day become complete through-streets. If deemed appropriate for the removal of the oWE Overlay, the site would follow the zoning regulations of the underlying R4 General Residential District. For Introduction Approved on Consent Agenda P3. Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District Plan Commission and staff recommend amending the Zoning Ordinance to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order to encourage active ground-floor uses that promote pedestrian activity and an economically vibrant downtown corridor in the D2 Downtown Retail Core District. For Introduction Tabled at P&D Committee to May 26, 2020 P4. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Staff has a neutral recommendation that City Council adopt Ordinance 25-O-20 amending the Tree Preservation Ordinance (7-8-8) and requests that it table the matter until its June 8, 2020 meeting in order to permit staff additional time to establish an implementation plan and identify potential additional staffing resources for the proposed changes in the Tree Preservation Ordinance. This item was held on February 24, 2020, in order to look into amending the ordinance to prevent the removal of protected trees without the option of replacement with an appeal process to the City Council. Motion to table item until June 8, 2020 Passed 6-0 For Action Tabled until June 8, 2020 Motion: Ald. Revelle Second: Ald. Fiske Motion: Ald. Revelle Second: Ald. Rainey Watch ED1. Ordinance 28-O-20, Amending Portions of City Code Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program City Council adopted Ordinance 28-O-20, Amending Portions of City Code Motion: Ald. Revelle Second: Ald. Wilson Watch M1.Page 241 of 703 Sections to Remove the Requirement for Business Licenses and Implement a Business Registration Program, amending Title 3, “Business Regulations,” Chapters 1, 5, 6, and 27, and eliminating Chapters 13, 15, and 21, and amending Title 4, Chapter 2, Section 3, "Building Contractors." These changes will replace business licenses with a business registration program for all for-profit entities operating, including state-licensed businesses. Home-based businesses will also be required to register but will not be charged an annual registration fee. For Action Passed 6-0 HS1. Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits City Council adopted for introduction Ordinance 32-O-20, approving restrictions on the sale and adoption of cats, dogs, and rabbits in Evanston. Ald. Fiske requests suspension of the rules for introduction and action at the March 9, 2020 City Council meeting. Motion to approved item for Introduction only Passed 6-0 For Introduction Passed 6-0 Motion: Ald. Braithwaite Second: Ald. Fiske Motion: Ald. Fiske Second: Ald. Fleming Watch Call of the Wards Ward 1: Thanked first responders and neighbours that helped during the house fire on Sherman Ave. Watch Ward 2: Ward meeting on March 12, 2020 with more information about the meeting to be shared in the 2nd Ward Newsletter. Watch Ward 3: No Report Watch Ward 4: Made a reference to the Rules Committee to provide clear language for the provisions regarding motions to reconsider. Watch M1.Page 242 of 703 Ward 5: No Report Watch Ward 6: No Report Watch Ward 7: Requested information from City staff that indicated what steps are being taken to protect the residents who live near the Tapecoat Co. factory. Watch Ward 8: No Report Watch Ward 9: Ward Newsletter will be made available on March 10, 2020. There will be a Ward meeting on March 18, 2020 at the Levy Senior Center Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding personnel, litigation and minutes. These agenda item are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c))1)(11)(21). A roll call vote was taken and by a vote of 6-0 City Council recessed into Executive Session. M1.Page 243 of 703 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 17th, 2020 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmon (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk M2.Page 244 of 703 Mayor’s Public Announcements Mayor Hagerty Announcements: ●Gave an update on COVID-19 cases in Evanston ●Evanston COVID-19 response and recovery update Watch City Manager’s Public Announcements City Manager Erika Storlie had no announcements. Watch City Clerk’s Communications City Clerk Reid gave an update of Election Day activities in Evanston. There will be a full election report during the next regularly scheduled City Council meeting. Watch Public Comment Lori Keenan Inquired if there would be any repercussions for Chief Cook having shared confidential information online via his personal Snapchat account. Wants to know the members currently serving on the Evanston Coronavirus Task Force. Watch David Gern Believes the City Council meeting shouldn’t be held while polling places are still open for the Primary Election unless it’s to discuss an emergency. Watch Unknown Doesn’t want the public to utilize gyms during the COVID-19 emergency. Watch M2.Page 245 of 703 Special Order of Business SP1. Approval of the 2019 Consolidated Annual Performance Evaluation Report for the City's Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Programs City Council approved the 2019 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER is posted on the City website at cityofevanston/caper. The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2020. For Action Passed 9-0 Motion: Ald. Rainey Second: Ald. Wynne Watch SP2. Approval of Allocation of Additional FY 2020 Community Development Block Grant Funding for 2020 Action Plan City Council approved increases of Community Development Block Grant (CDBG) funding for CDBG Administration, Family Focus, Graffiti Removal, Summer Youth Employment, Certificate of Rehab, and Target Area Code Enforcement, as well as returning additional loan repayments to the Revolving Loan fund for 2020 rehab projects and allocating funding for the Alley Special Assessment Assistance program. CDBG funding is from the U.S. Department of Housing and Urban Development. The City’s actual 2020 CDBG grant, combined with 2019 repayments to the Revolving Loan fund, 2019 program income and unspent CDBG funds from prior years, total $2,009,968, giving the Committee $196,159 more CDBG funding than the estimate used to make allocations in December 2019 for the draft 2020 Action Plan. For Action Passed 9-0 Motion: Ald. Wilson Second: Ald. Rainey Watch SP3. Approval of 2020 Mental Health Board Funding Allocations City Council approved the proposed allocation of $763,373 in FY 2020 to 19 non-profit agencies to provide needed social services to Evanston residents. Allocations range from $8,910 to $78,586 for 21 individual programs. Allocations will be disbursed from the Human Services Fund (Account 176.24.4651) with separate object codes to identify and disburse funds. For Action Passed 8-1 Ald. Fleming voted “No” Motion: Ald. Fleming Second: Ald. Rainey Watch M2.Page 246 of 703 SP4. Approval of Contract with Speer Financial, Inc. for Financial Advisor Services (RFP 20-11) City Council authorized the City Manager to execute a four-year contract with Speer Financial, Inc. (1 North LaSalle Street, Suite 4100, Chicago, IL 60602) for financial advisor services at the rate of $1.50 per $1,000 of bonds issued. The cost of the financial advisor along with other bond issuance cost has traditionally been funded out of bond proceeds. For Action Passed 9-0 Motion: Ald. Suffredin Second: Ald. Rainey Watch SP5. Resolution 27-R-20, Authorizing the City Manager to Pay Bills, Fund Payroll and Pay Credit Card Invoices for the Period of March 16, 2020 through May 8, 2020 City Council adopted Resolution 27-R-20, authorizing the City Manager to pay bills, fund payroll and pay City credit card invoices for the period of March 16, 2020 to May 8, 2020. For Action Passed 9-0 Motion: Ald. Rainey Second: Ald. Rue Simmons Watch SP6. Resolution 28-R-20, "Delaying the Due Date of Certain Payments to the City of Evanston and Delaying Certain Enforcement Measures by the City of Evanston by Sixty Days" City Council adopted Resolution 28-R-20, delaying the due date of certain payments to the City of Evanston and delaying certain enforcement measures by the City of Evanston by sixty days. For Action Passed 9-0 Motion: Ald. Fiske Second: Ald. Rainey Watch SP7. Ordinance 48-O-20, Amending City Code Title 3, Chapter 4, Section 2, to Add Emergency Powers of the Liquor Commissioner City Council adopted Ordinance 48-O-20, which amends the City Liquor Code to permit the Liquor Commissioner to suspend or provide lesser restrictions to the license requirements for City Liquor License holders. Mayor Hagerty requests suspension of the rules for introduction and action at the March 17, 2020 Special City Council meeting. Motion to suspend the rules for Introduction and Action. Passed 9-0 Motion: Ald. Wilson Second: Ald. Rainey Motion: Ald. Wilson Second: Ald. Rainey Watch M2.Page 247 of 703 For Introduction and Action Passed 9-0 Call of the Wards Ward 1: Thanked City staff for their amazing response during this Local State of Emergency. Watch Ward 2: Asked the public to remain safe. Watch Ward 3: Thanked City staff for continuing to work both remotely and at the Civic Center. She also thanked the staff participating in the Evanston Coronavirus Task Force. Asked residents to continue practicing proper hygiene. Watch Ward 4: Thanked all the workers who continue to work in order to ensure that essential services are still available for the public Watch Ward 5: Thanked Mayor Hagerty for his expertise in handling the current COVID-19 crisis. Also thanked the City staff, Coronavirus Task Force and residents. She will be maintaining the public informed through her social media accounts and Ward Newsletter. Watch Ward 6: Inquired if the case numbers and any relevant information regarding COVID-19 be shared throughout all City Newsletters. Watch Ward 7: The City staff and Mayor for their hard work. Watch Ward 8: Encouraged everyone to be safe and practice CDC Guidelines to help curve COVID-19 Watch Ward 9: Made a referral to the Rules Committee to provide clarity on the chain of command during the Local State of Emergency. Watch Adjournment M2.Page 248 of 703 Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. M2.Page 249 of 703 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 26th, 2020 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk M3.Page 250 of 703 Mayor’s Public Announcements Mayor Hagerty Announcements : ●COVID-19 Update Watch City Manager’s Public Announcements City Manager Erika Storlie had no announcements Watch City Clerk’s Communications City Clerk had no announcements Watch Public Comment Brenda Beaugrand Asked what preparations are being done by the Evanston Health Department to support Evanston hospital and Evanston residents to ensure PPE is available. Watch Marge Anderson Wants everyone to stay at home during the COVID-19 crisis. Said that everyone should be thinking of the doctors, first responders, distribution workers and many others who continue to work during this emergency by putting their lives and health at risk for the public good. Watch Jean Supports having the stay-at-home order imposed beyond the April 7th date in order to support medical workers. Watch Kathleen Flaherty Wants the City to put a temporary halt to construction activity that is both (a) highly polluting (like roof replacements, parking lot resurfacing, etc.) and non-essential (e.g no active leaks). She suggested putting a freeze on permits for highly polluting, non-essential construction activity. Watch Joy Downey Appreciates Evanston's commitment to help everyone working from home by ceasing to write tickets for street cleaning violations due to COVID. Watch M3.Page 251 of 703 Rita Kats Believes COVID-19 will disappear once the warm weather appears. Watch Kathy Kovacic Doesn’t believe yellow tape will prevent people from accessing Penny Park. Watch Special Order of Business SP1. Resolution 29-R-20, Extending the Declared State of Emergency to April 13, 2020 City Council adopted Resolution 29-R-20 extending the declared State of Emergency to April 13, 2020. For Action Passed 9-0 Motion: Ald. Rainey Second: Ald. Braithwaite Watch SP2. COVID-19 State of Emergency Preparation, planning and issues regarding the current state of emergency for Covid-19. For Discussion Watch Call of the Wards Ward 1: Thanked City staff and the Mayor for their response during this crisis. Suggested having a detailed page on the City of Evanston website regarding COVID-19. Watch Ward 2: Thanked Mayor Hagerty for his leadership and thanked City staff. Watch Ward 3: Praised the work being done by Mayor Hagerty and City staff. She said she has received several inquires from residents on how to volunteer to help during the COVID-19 crisis. Watch Ward 4: Thanked City staff for their hard work and asked everyone to continue to follow the guidelines to help curve the virus. Watch Ward 5: Thanked everyone for their hard work and leadership. Watch M3.Page 252 of 703 Ward 6: Encouraged everyone to remain safe and thanked everyone for their hard work. Watch Ward 7: Thanked all City staff for their work and thanked staff for the COVID-19 presentation during tonight’s City Council meeting. Watch Ward 8: Thanked Ald. Rue Simmons for donating a house to help house the homeless. Watch Ward 9: No Report Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. M3.Page 253 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills Date: April 13, 2020 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of March 02, 2020, through March 15, 2020, in the amount of $2,760,592.88 and March 16, 2020, through March 29, 2020, in the amount of $2,743,150.98 Bills List for April 14, 2020, in the amount of $5,078,039.93. Council Action: For Action Summary: Payroll – March 02, 2020 through March 15, 2020 $ 2,760,592.88 (Payroll includes employer portion of IMRF, FICA, and Medicare) Payroll – March 16, 2020 through March 29, 2020 $ 2,743,150.98 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – April 14, 2020 $ 5,078,039.93 General Fund Amount – Bills $ 465,335.27 Advanced Checks - $ 92,643.64 Supplemental List $ 3,395.00 $ 561,373.91 TOTAL AMOUNT OF BILLS LIST & PAYROLL $10,581,783.79 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 04.14.2020 BILLS LIST FY20 A1.Page 254 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 03/25/2020 04/14/2020 3,998.04 1 $3,998.04 123581 - GUARDIAN 03/24/2020 04/14/2020 18,709.41 106088 - METLIFE SMALL BUSINESS CENTER 03/30/2020 04/14/2020 19,557.19 2 $38,266.60 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.04/02/2020 04/14/2020 125.73 1 $125.73 101192 - CONSERV FS 03/26/2020 04/14/2020 375.00 1 $375.00 15876 - ACCURATE BIOMETRICS 03/18/2020 04/14/2020 159.75 1 $159.75 1 $159.75 1 $159.75 100177 - ALLEGRA PRINT & IMAGING 03/30/2020 04/14/2020 39.00 1 $39.00 1 $39.00 1 $39.00 100177 - ALLEGRA PRINT & IMAGING 03/30/2020 04/14/2020 117.00 1 $117.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 70.83 1 $70.83 17098 - PHOENIX SECURITY LTD 03/24/2020 04/14/2020 7,522.50 1 $7,522.50 103883 - OFFICE DEPOT 03/03/2020 04/14/2020 10.99 103883 - OFFICE DEPOT 03/04/2020 04/14/2020 11.29 103883 - OFFICE DEPOT 03/09/2020 04/14/2020 89.12 3 $111.40 6 $7,821.73 103917 - ON TRACK FULFILLMENT INC.02/21/2020 04/14/2020 444.76 1 $444.76 1 $444.76 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 47.22 1 $47.22 1 $47.22 17332 - AMY WEYMAN 04/02/2020 04/14/2020 105.00 17314 - BRIAN SEYFRIED 03/19/2020 04/14/2020 68.00 17312 - MICHAEL SATUT 03/19/2020 04/14/2020 63.75 17313 - VOJISLAV PEJOVIC 03/19/2020 04/14/2020 30.00 4 $266.75 103547 - MSF GRAPHICS, INC.03/21/2020 04/14/2020 948.00 1 $948.00 10643 - PASSPORT PARKING, INC`04/02/2020 04/14/2020 49,885.86 10643 - PASSPORT PARKING, INC`04/02/2020 04/14/2020 1,555.34 2 $51,441.20 103883 - OFFICE DEPOT 02/18/2020 04/14/2020 354.55 1 $354.55 8 $53,010.50 13668 - RIDGEVILLE FOUNDATION 03/18/2020 04/14/2020 1,000.00 16551 - YOUNG EVANSTON ARTIST FOUNDATION 03/18/2020 04/14/2020 1,000.00 2 $2,000.00 2 $2,000.00 106332 - THOMSON REUTERS - WEST 04/03/2020 04/14/2020 154.06 1 $154.06 1 $154.06 203703 - FASTSIGNS LINCOLNWOOD 03/24/2020 04/14/2020 515.00 1 $515.00 1 $515.00 20 $63,993.27 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 47.22 1 $47.22 303856 - ROBERT HALF INTERNATIONAL 03/19/2020 04/14/2020 2,419.83 303856 - ROBERT HALF INTERNATIONAL 04/02/2020 04/14/2020 2,689.50 2 $5,109.33 100177 - ALLEGRA PRINT & IMAGING 03/21/2020 04/14/2020 86.00 1 $86.00 4 $5,242.55 4 $5,242.55 17307 - TRANSPERFECT TRANSLATIONS INTERNATIONAL, INC.03/23/2020 04/14/2020 512.50 1 $512.50 1 $512.50 14374 - ACCOUNTING PRINCIPALS 03/18/2020 04/14/2020 1,102.95 1 $1,102.95Account 61010 - REGULAR PAY Totals Business Unit 1905 - ADM.SERVICES- GENERAL SUPPORT Totals Business Unit 1915 - HUMAN RESOURCE DIVI. - PAYROLL Account 61010 - REGULAR PAY PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS Department 19 - ADMINISTRATIVE SERVICES Business Unit 1905 - ADM.SERVICES- GENERAL SUPPORT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS LANGUAGE TRANSLATION SERVICE-TRANSPERFECT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 17 - LAW Totals TEMP SERVICES 03/20/2020 -03/27/2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES NOTEPADS - GANDURSKI & CUMMINGS QUOTE 15876 COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS TEMP SERVICES 03/06/2020 -03/13/2020 Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62380 - COPY MACHINE CHARGES Account 62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS "KEEP CALM CARRY ON" BUSINESS SIGNS Account 62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS Totals Business Unit 5300 - ECON. DEVELOPMENT Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Business Unit 5300 - ECON. DEVELOPMENT Business Unit 1580 - COMMUNITY ARTS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 65095 - OFFICE SUPPLIES VEHICLE CODE BOOK Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT NEIGHBORHOOD ARTS GRANT NEIGHBORHOOD ART GRANT Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Account 65045 - LICENSING/REGULATORY SUPP ANNUAL ACTIVE WHEEL TAX/PARKING PERMIT FEES ANNUAL ACTIVE WHEEL TAX/PARKING PERMIT FEES Account 65045 - LICENSING/REGULATORY SUPP Totals Account 52010 - WHEEL TAX Totals Account 62210 - PRINTING PARKING PASSES Account 62210 - PRINTING Totals Account 52010 - WHEEL TAX 3 LATE FEE REFUNDS FOR WHEEL TAX DUPLICATE PAYMENT FOR 2 PERMITS AND PASSES PAID WT ON NEW CAR BUT IT WAS A TRANSFER DUPLICATE PAYMENT FOR RESIDENTIAL PERMIT Account 62380 - COPY MACHINE CHARGES Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Business Unit 1560 - REVENUE & COLLECTIONS Business Unit 1510 - PUBLIC INFORMATION Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Business Unit 1510 - PUBLIC INFORMATION Account 62210 - PRINTING 1ST WARD MEETING POSTCARDS Account 62210 - PRINTING Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1505 - CITY MANAGER Totals SECURITY GUARDS FOR MORTON CIVIC CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 1505 - CITY MANAGER Account 62210 - PRINTING BUSINESS CARDS - RICHARDSON, MARTINEZ, JOHNSON Account 62210 - PRINTING Totals Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1300 - CITY COUNCIL Account 65095 - OFFICE SUPPLIES BUSINESS CARDS - FRANCELLNO Account 65095 - OFFICE SUPPLIES Totals Business Unit 1300 - CITY COUNCIL Totals Department 12 - LEGISLATIVE Totals Department 13 - CITY COUNCIL Department 12 - LEGISLATIVE Business Unit 1300 - CITY COUNCIL Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING-ACCURATE BIOMETRICS Account 62160 - EMPLOYMENT TESTING SERVICES Totals Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Account 41223 - RSRV - FIELD USE FEES REC ATHLETIC FIELD MAINTENANCE SUPPLIES Account 41223 - RSRV - FIELD USE FEES REC Totals METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Account 21650 - LIFE INSURANCE-UNIVERSAL NGL MONTHLY INVOICE EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Run by Tera Davis on 04/06/2020 05:34:04 PM Page 2 of 28 A1.Page 255 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 14374 - ACCOUNTING PRINCIPALS 03/18/2020 04/14/2020 13,353.72 1 $13,353.72 2 $14,456.67 15876 - ACCURATE BIOMETRICS 04/01/2020 04/14/2020 266.25 13247 - STANARD & ASSOCIATES 03/31/2020 04/14/2020 790.00 2 $1,056.25 163373 - HEALTH ENDEAVORS, S.C.03/24/2020 04/14/2020 1,550.00 1 $1,550.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 50.06 1 $50.06 255280 - ESPYR 03/31/2020 04/14/2020 650.70 106674 - EXPERIAN 03/25/2020 04/14/2020 10,253.32 10048 - SEDGWICK, INC.03/27/2020 04/14/2020 1,400.00 3 $12,304.02 7 $14,960.33 15706 - KNOWBE4, INC.03/20/2020 04/14/2020 9,997.85 137906 - STRYKER SALES CORPORATION 03/02/2020 04/14/2020 914.00 2 $10,911.85 100401 - COMCAST CABLE 03/01/2020 04/14/2020 114.85 1 $114.85 101473 - DLT SOLUTIONS 03/25/2020 04/14/2020 9,493.84 1 $9,493.84 155310 - CURRENT TECHNOLOGIES CORPORATION 03/06/2020 04/14/2020 9,723.40 1 $9,723.40 5 $30,243.94 15491 - BARNACLE PARKING ENFORCEMENT 04/02/2020 04/14/2020 2,555.00 1 $2,555.00 10643 - PASSPORT PARKING, INC`04/02/2020 04/14/2020 25,903.75 1 $25,903.75 222307 - VCG UNIFORM 04/02/2020 04/14/2020 2,365.30 1 $2,365.30 10643 - PASSPORT PARKING, INC`04/02/2020 04/14/2020 2,124.00 1 $2,124.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 04/02/2020 04/14/2020 253.80 1 $253.80 5 $33,201.85 16228 - ANDY FRAIN SERVICES, INC.04/02/2020 04/14/2020 62,786.16 1 $62,786.16 1 $62,786.16 100401 - COMCAST CABLE 03/20/2020 04/14/2020 139.34 120286 - JOHNSON CONTROLS FIRE PROTECTION LP 03/12/2020 04/14/2020 478.25 102936 - LAFORCE INC 03/18/2020 04/14/2020 2,921.00 12792 - UNIFIRST CORPORATION 03/10/2020 04/14/2020 82.37 12792 - UNIFIRST CORPORATION 03/17/2020 04/14/2020 82.37 12792 - UNIFIRST CORPORATION 03/24/2020 04/14/2020 82.37 6 $3,785.70 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 510.00 1 $510.00 322695 - ECO-CLEAN MAINTENANCE 03/30/2020 04/14/2020 6,133.00 1 $6,133.00 100162 - ALARM DETECTION SYSTEMS, INC.03/08/2020 04/14/2020 193.50 1 $193.50 103744 - NICOR 02/04/2020 04/14/2020 282.21 103744 - NICOR 02/04/2020 04/14/2020 1,318.61 103744 - NICOR 02/10/2020 04/14/2020 356.81 103744 - NICOR 03/12/2020 04/14/2020 360.55 103744 - NICOR 03/02/2020 04/14/2020 1,282.16 103744 - NICOR 03/02/2020 04/14/2020 278.96 6 $3,879.30 100056 - ABT 03/17/2020 04/14/2020 764.00 194503 - BRISTOL HOSE & FITTINGS INC 03/23/2020 04/14/2020 75.94 2 $839.94 103883 - OFFICE DEPOT 03/10/2020 04/14/2020 99.85 103883 - OFFICE DEPOT 03/05/2020 04/14/2020 61.96 2 $161.81 19 $15,503.25 40 $171,664.70 103883 - OFFICE DEPOT 03/13/2020 04/14/2020 26.39 103883 - OFFICE DEPOT 03/16/2020 04/14/2020 29.67 103883 - OFFICE DEPOT 02/28/2020 04/14/2020 17.08 103883 - OFFICE DEPOT 03/06/2020 04/14/2020 8.68 103883 - OFFICE DEPOT 03/06/2020 04/14/2020 14.59 5 $96.41 5 $96.41 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 94.44 1 $94.44 1 $94.44 294693 - CLEAN CITY INNOVATIONS, LLC 03/31/2020 04/14/2020 426.60 1 $426.60 100782 - INTERNATIONAL CODE COUNCIL, INC.03/31/2020 04/14/2020 232.00 1 $232.00 2 $658.60 Account 65010 - BOOKS, PUBLICATIONS, MAPS 2021 IMC MANUALS FOR BUILDING INSPECTORS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 62190 - GRAFFITI REMOVAL SERVICES GRAFFITI REMOVAL SUPPLIES Account 62190 - GRAFFITI REMOVAL SERVICES Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2105 - PLANNING & ZONING Totals Account 65095 - OFFICE SUPPLIES Totals Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals Business Unit 2105 - PLANNING & ZONING OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1950 - FACILITIES Totals DISHWASHER FOR 4TH FLOOR KITCHEN HOSES Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65095 - OFFICE SUPPLIES UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65050 - BLDG MAINTENANCE MATERIAL Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62518 - SECURITY ALARM CONTRACTS QUARTERLY CHARGES FOR ART CENTER Account 62518 - SECURITY ALARM CONTRACTS Totals APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CLEANING SERVICES MATS FOR SERVICE CENTER MATS FOR SERVICE CENTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62360 - MEMBERSHIP DUES Account 62225 - BLDG MAINTENANCE SERVICES COMMUNICATION CHARGES - APRIL 20 PD FIRE PROTECTION PURCHASE AND INSTALL OF 2 DOORS AT PD MATS FOR SERVICE CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Business Unit 1950 - FACILITIES Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CROSSING GUARD SERVICES - 2020 Account 65045 - LICENSING/REGULATORY SUPP Totals Account 65090 - SAFETY EQUIPMENT DISINFECTANT WIPES Account 65090 - SAFETY EQUIPMENT Totals PEO CLOTHING Account 65020 - CLOTHING Totals Account 65045 - LICENSING/REGULATORY SUPP PARKING TICKET BOOKS-2/29/20 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CITATION MANAGEMENT-FEBRUARY 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65020 - CLOTHING Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS BARNACLE RELEASE FEES-FEBRUARY 2020 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 65555 - IT COMPUTER HARDWARE MILESTONE DEVICES LICENSES & SUPPORT QUOTE - CTCQ18404-01 Account 65555 - IT COMPUTER HARDWARE Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Account 64505 - TELECOMMUNICATIONS Totals Account 64545 - PERSONAL COMPUTER SOFTWARE AUTODESK 2020 LICENSING & SUPPORT QUOTE-4810982 Account 64545 - PERSONAL COMPUTER SOFTWARE Totals HEALTH EMS SUBSCRIPTION Account 62340 - IT COMPUTER SOFTWARE Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES - MARCH 2020 721 HOWARD ST. Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE SECURITY TRAINING Account 62509 - SERVICE AGREEMENTS/ CONTRACTS EMPLOYEE CONSULTING SERVICES-EAP EMPLOYEE ID/CREDIT PROTECTION-EXPERIAN UNEMPLOYMENT INSURANCE ADMIN FEE-SEDGWICK, INC Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals EMPLOYMENT TESTING-STANARD & ASSOC. Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62270 - MEDICAL/HOSPITAL SERVICES EMPLOYMENT TESTING-HEALTH ENDEAVORS Business Unit 1915 - HUMAN RESOURCE DIVI. - PAYROLL Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING-ACCURATE BIOMETRICS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PAYROLL ASSISTANCE-ACCOUNTING PRINCIPALS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Run by Tera Davis on 04/06/2020 05:34:04 PM Page 3 of 28 A1.Page 256 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 101187 - CONNECTIONS FOR THE HOMELESS 03/20/2020 04/14/2020 10,075.31 1 $10,075.31 1 $10,075.31 9 $10,924.76 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 03/16/2020 04/14/2020 257.00 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 03/14/2020 04/14/2020 12.50 300517 - WILD CROW COMMUNICATION, INC 04/01/2020 04/14/2020 330.00 3 $599.50 101832 - FEDERAL EXPRESS CORP.03/25/2020 04/14/2020 27.65 1 $27.65 302376 - LEADS ONLINE LLC 03/15/2020 04/14/2020 4,920.00 1 $4,920.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 283.32 1 $283.32 294626 - ARTISTIC ENGRAVING 02/20/2020 04/14/2020 913.78 12450 - NORTHWESTERN UNIVERSITY CENTER FOR PUBLIC SAFTEY 03/06/2020 04/14/2020 22.00 17340 - SHRED FIRST INC 02/28/2020 04/14/2020 1,469.85 3 $2,405.63 103744 - NICOR 02/10/2020 04/14/2020 491.10 103744 - NICOR 03/12/2020 04/14/2020 494.21 2 $985.31 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 03/27/2020 04/14/2020 1,384.00 1 $1,384.00 12 $10,605.41 148565 - BEST TECHNOLOGY SYSTEMS, INC.03/30/2020 04/14/2020 927.50 101729 - EVANSTON FUNERAL & CREMATION 03/01/2020 04/14/2020 700.00 2 $1,627.50 240341 - KIESLER POLICE SUPPLY, INC.03/24/2020 04/14/2020 798.00 222307 - VCG UNIFORM 03/29/2020 04/14/2020 397.60 2 $1,195.60 105793 - BOUND TREE MEDICAL, LLC 03/20/2020 04/14/2020 155.00 105793 - BOUND TREE MEDICAL, LLC 03/12/2020 04/14/2020 155.40 105793 - BOUND TREE MEDICAL, LLC 03/17/2020 04/14/2020 155.40 105793 - BOUND TREE MEDICAL, LLC 03/17/2020 04/14/2020 211.00 105793 - BOUND TREE MEDICAL, LLC 03/10/2020 04/14/2020 33.60 103314 - MEDLINE INDUSTRIES 03/06/2020 04/14/2020 112.63 6 $823.03 10 $3,646.13 101133 - COLLEGE OF LAKE COUNTY 03/09/2020 04/14/2020 1,450.00 14899 - MANUEL VASQUEZ 04/01/2020 04/14/2020 75.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 03/16/2020 04/14/2020 125.00 3 $1,650.00 100401 - COMCAST CABLE 03/03/2020 04/14/2020 65.58 1 $65.58 103883 - OFFICE DEPOT 03/18/2020 04/14/2020 85.49 103883 - OFFICE DEPOT 03/18/2020 04/14/2020 18.58 103883 - OFFICE DEPOT 03/19/2020 04/14/2020 134.95 103883 - OFFICE DEPOT 03/04/2020 04/14/2020 64.28 103883 - OFFICE DEPOT 03/05/2020 04/14/2020 26.99 5 $330.29 9 $2,045.87 100922 - CDS OFFICE TECHNOLOGIES 02/28/2020 04/14/2020 11,973.00 1 $11,973.00 1 $11,973.00 322695 - ECO-CLEAN MAINTENANCE 03/30/2020 04/14/2020 2,925.00 100891 - CARRIER CORPORATION 02/01/2020 04/14/2020 1,731.00 101134 - COLLEY ELEVATOR CO.04/01/2020 04/14/2020 199.00 3 $4,855.00 228912 - DUSTCATCHERS, INC.03/17/2020 04/14/2020 46.75 228912 - DUSTCATCHERS, INC.03/03/2020 04/14/2020 46.75 102137 - GRAINGER, INC., W.W.03/17/2020 04/14/2020 90.00 104712 - SHILOG LTD 03/18/2020 04/14/2020 1,123.28 4 $1,306.78 7 $6,161.78 39 $34,432.19 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 70.83 1 $70.83 103744 - NICOR 02/10/2020 04/14/2020 315.31 103744 - NICOR 02/10/2020 04/14/2020 378.11 103744 - NICOR 02/10/2020 04/14/2020 491.09 103744 - NICOR 02/10/2020 04/14/2020 361.44 103744 - NICOR 02/10/2020 04/14/2020 329.14 103744 - NICOR 03/12/2020 04/14/2020 369.08 103744 - NICOR 03/12/2020 04/14/2020 332.70 103744 - NICOR 03/12/2020 04/14/2020 331.18 103744 - NICOR 03/12/2020 04/14/2020 377.35 103744 - NICOR 03/12/2020 04/14/2020 494.21 10 $3,779.61 11435 - TODAY'S UNIFORMS INC. 03/02/2020 04/14/2020 59.95 11435 - TODAY'S UNIFORMS INC. 03/03/2020 04/14/2020 72.95 11435 - TODAY'S UNIFORMS INC. 03/03/2020 04/14/2020 77.90 11435 - TODAY'S UNIFORMS INC. 03/03/2020 04/14/2020 30.00 11435 - TODAY'S UNIFORMS INC. 03/04/2020 04/14/2020 25.95 11435 - TODAY'S UNIFORMS INC. 03/04/2020 04/14/2020 79.60 11435 - TODAY'S UNIFORMS INC. 03/05/2020 04/14/2020 188.85 11435 - TODAY'S UNIFORMS INC. 03/05/2020 04/14/2020 12.95 11435 - TODAY'S UNIFORMS INC. 03/05/2020 04/14/2020 248.75 11435 - TODAY'S UNIFORMS INC. 03/07/2020 04/14/2020 175.85 11435 - TODAY'S UNIFORMS INC. 03/11/2020 04/14/2020 129.95 11435 - TODAY'S UNIFORMS INC. 03/11/2020 04/14/2020 119.90 11435 - TODAY'S UNIFORMS INC. 03/11/2020 04/14/2020 127.85 UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65020 - CLOTHING UNIFORMS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Department 22 - POLICE Totals FLOOR MATS FLOOR MATS LIGHT BULBS BUILDING SUPPLIES (COVID19) Account 65125 - OTHER COMMODITIES Totals SERVICE AGREEMENT ELEVATOR INSPECTION Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65125 - OTHER COMMODITIES Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Account 62225 - BLDG MAINTENANCE SERVICES CLEANING SERVICES Business Unit 2270 - TRAFFIC BUREAU Account 65120 - POLICE DUI EXPENSE TOUGHBOOK'S (TRAFFIC UNIT) Account 65120 - POLICE DUI EXPENSE Totals OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN OFFICE SUPPLIES - POLICE ADMIN Account 62295 - TRAINING & TRAVEL Totals Account 64565 - CABLE - VIDEO CABLE SERVICE Account 64565 - CABLE - VIDEO Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL EVIDENCE TECHNICIAN TRAINING MEAL ALLOWANCE - 40 HR JUVENILE SPECIALIST TRAINING - BREATH ANALYSIS FOR ALCOHOL PROTECTIVE SUPPLIES (COVID19) PRISONER SUPPLIES Account 65125 - OTHER COMMODITIES Totals Business Unit 2210 - PATROL OPERATIONS Totals Account 65125 - OTHER COMMODITIES PROTECTIVE SUPPLIES (COVID19) PROTECTIVE SUPPLIES (COVID19) PROTECTIVE SUPPLIES (COVID19) PROTECTIVE SUPPLIES (COVID19) Account 65020 - CLOTHING UNIFORM - VEST UNIFORM (REIMBURSED) Account 65020 - CLOTHING Totals Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS RANGE MAINTENANCE BODY REMOVAL Account 62490 - OTHER PROGRAM COSTS Totals PAPER SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 2205 - POLICE ADMINISTRATION Totals UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65095 - OFFICE SUPPLIES SPSC GRADUATION ON-SITE SHREDDING SERVICE Account 62490 - OTHER PROGRAM COSTS Totals Account 64015 - NATURAL GAS COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62490 - OTHER PROGRAM COSTS BADGES/STARS FOR SHADOW BOXES Account 62360 - MEMBERSHIP DUES ANNUAL SUBSCRIPTION - INVESTIGATION SYSTEM Account 62360 - MEMBERSHIP DUES Totals Account 62380 - COPY MACHINE CHARGES Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62280 - OVERNIGHT MAIL CHARGES OVERNIGHT SHIPPING Account 62280 - OVERNIGHT MAIL CHARGES Totals Business Unit 2205 - POLICE ADMINISTRATION Account 62272 - OTHER PROFESSIONAL SERVICES LANGUAGE LINE LANGUAGE LINE PROFESSIONAL SERVICES - MARCH Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Department 21 - COMMUNITY DEVELOPMENT Totals Department 22 - POLICE Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS ESG GRANT DISBURSEMENT FOR FEBRUARY & MARCH Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Run by Tera Davis on 04/06/2020 05:34:04 PM Page 4 of 28 A1.Page 257 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 11435 - TODAY'S UNIFORMS INC. 03/11/2020 04/14/2020 35.95 11435 - TODAY'S UNIFORMS INC. 03/12/2020 04/14/2020 59.95 11435 - TODAY'S UNIFORMS INC. 03/17/2020 04/14/2020 65.95 11435 - TODAY'S UNIFORMS INC. 03/17/2020 04/14/2020 348.25 11435 - TODAY'S UNIFORMS INC. 03/17/2020 04/14/2020 101.90 11435 - TODAY'S UNIFORMS INC. 03/17/2020 04/14/2020 35.95 11435 - TODAY'S UNIFORMS INC. 03/18/2020 04/14/2020 92.20 11435 - TODAY'S UNIFORMS INC. 03/19/2020 04/14/2020 87.90 11435 - TODAY'S UNIFORMS INC. 03/21/2020 04/14/2020 119.90 22 $2,298.40 33 $6,148.84 13114 - CARTERSON SAFETY COR. DBA FIRE TRAINING RESOURCES 01/24/2020 04/14/2020 125.00 13114 - CARTERSON SAFETY COR. DBA FIRE TRAINING RESOURCES 03/04/2020 04/14/2020 125.00 13114 - CARTERSON SAFETY COR. DBA FIRE TRAINING RESOURCES 02/26/2020 04/14/2020 300.00 102506 - ILLINOIS FIRE INSPECTORS ASSOCIATION 01/22/2020 04/14/2020 450.00 4 $1,000.00 322695 - ECO-CLEAN MAINTENANCE 03/30/2020 04/14/2020 570.00 1 $570.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/13/2020 04/14/2020 97.04 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/16/2020 04/14/2020 54.41 2 $151.45 137906 - STRYKER SALES CORPORATION 03/05/2020 04/14/2020 73.92 1 $73.92 16991 - AHA ECC DISTRIBUTION 03/16/2020 04/14/2020 63.00 102281 - HAVEY COMMUNICATIONS INC.03/25/2020 04/14/2020 1,919.90 2 $1,982.90 10 $3,778.27 43 $9,927.11 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 23.61 1 $23.61 1 $23.61 100177 - ALLEGRA PRINT & IMAGING 03/05/2020 04/14/2020 39.00 1 $39.00 10141 - ASHLEY E. MCILWEE 03/25/2020 04/14/2020 191.74 1 $191.74 308895 - ROSE PEST SOLUTIONS 03/25/2020 04/14/2020 6,240.00 1 $6,240.00 12458 - FINEST COURIER LOGISTICS 03/05/2020 04/14/2020 35.00 12458 - FINEST COURIER LOGISTICS 03/05/2020 04/14/2020 35.00 2 $70.00 5 $6,540.74 100177 - ALLEGRA PRINT & IMAGING 03/05/2020 04/14/2020 78.00 1 $78.00 1 $78.00 100177 - ALLEGRA PRINT & IMAGING 03/05/2020 04/14/2020 39.00 1 $39.00 1 $39.00 8 $6,681.35 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 47.22 1 $47.22 1 $47.22 101143 - COMED 03/04/2020 04/14/2020 38.46 101143 - COMED 03/02/2020 04/14/2020 41.04 101143 - COMED 03/04/2020 04/14/2020 50.44 101143 - COMED 03/02/2020 04/14/2020 90.85 101143 - COMED 03/02/2020 04/14/2020 29.86 101143 - COMED 03/03/2020 04/14/2020 170.59 101143 - COMED 03/03/2020 04/14/2020 77.59 101143 - COMED 03/03/2020 04/14/2020 80.93 101143 - COMED 03/03/2020 04/14/2020 29.43 101143 - COMED 03/02/2020 04/14/2020 98.07 101143 - COMED 03/04/2020 04/14/2020 21.44 101143 - COMED 02/28/2020 04/14/2020 262.19 101143 - COMED 03/02/2020 04/14/2020 21.43 101143 - COMED 03/02/2020 04/14/2020 26.28 101143 - COMED 03/04/2020 04/14/2020 43.56 101143 - COMED 03/02/2020 04/14/2020 22.84 101143 - COMED 03/03/2020 04/14/2020 35.33 101143 - COMED 02/28/2020 04/14/2020 356.22 101143 - COMED 03/05/2020 04/14/2020 41.18 101143 - COMED 03/03/2020 04/14/2020 36.59 101143 - COMED 03/03/2020 04/14/2020 39.25 101143 - COMED 03/02/2020 04/14/2020 389.79 101143 - COMED 03/03/2020 04/14/2020 61.64 101143 - COMED 03/02/2020 04/14/2020 429.45 101143 - COMED 03/02/2020 04/14/2020 47.20 101143 - COMED 02/28/2020 04/14/2020 351.46 101143 - COMED 03/03/2020 04/14/2020 232.87 101143 - COMED 03/02/2020 04/14/2020 44.62 101143 - COMED 02/28/2020 04/14/2020 198.00 101143 - COMED 02/28/2020 04/14/2020 501.11 15016 - DYNEGY 03/11/2020 04/14/2020 1,690.11 31 $5,559.82 103744 - NICOR 03/02/2020 04/14/2020 86.93 103744 - NICOR 03/04/2020 04/14/2020 145.05 103744 - NICOR 03/05/2020 04/14/2020 113.91 103744 - NICOR 03/05/2020 04/14/2020 225.91 103744 - NICOR 03/06/2020 04/14/2020 132.51 103744 - NICOR 03/06/2020 04/14/2020 101.11 6 $805.42 37 $6,365.24 102755 - JORSON & CARLSON 03/13/2020 04/14/2020 35.76 1 $35.76 ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 62245 - OTHER EQMT MAINTENANCE UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES-DYNEGY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals Business Unit 3025 - PARK UTILITIES Account 64005 - ELECTRICITY UTILITIES: COMED Department 30 - PARKS, REC. AND COMMUNITY SERV. Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 62210 - PRINTING Totals Business Unit 2455 - COMMUNITY HEALTH Totals Department 24 - HEALTH Totals Business Unit 2445 - HUMAN SERVICES Totals Business Unit 2455 - COMMUNITY HEALTH Account 62210 - PRINTING BUSINESS CARDS Business Unit 2445 - HUMAN SERVICES Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals COURIER TO IDPH COURIER TO IDPH Account 65075 - MEDICAL & LAB SUPPLIES Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Totals Account 62606 - RODENT CONTROL CONTRACT PEST CONTROL SERVICE JANUARY APRIL 2020 Account 62606 - RODENT CONTROL CONTRACT Totals Account 65075 - MEDICAL & LAB SUPPLIES Account 62210 - PRINTING Totals Account 62474 - LOCAL HEALTH PROTECTION GRANT EXP REIMBURSEMENT TO FDA CONFERENCE Account 62474 - LOCAL HEALTH PROTECTION GRANT EXP Totals Business Unit 2407 - HEALTH SERVICES ADMIN Totals Business Unit 2435 - FOOD AND ENVIRONMENTAL HEALTH Account 62210 - PRINTING BUSINESS CARDS Business Unit 2407 - HEALTH SERVICES ADMIN Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Account 65625 - FURNITURE & FIXTURES CITIZEN CPR REPAIR PARTS Account 65625 - FURNITURE & FIXTURES Totals Account 65040 - JANITORIAL SUPPLIES Totals Account 65075 - MEDICAL & LAB SUPPLIES EMS SUPPLIES Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 62430 - CUSTODIAL CONTRACT SERVICES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62430 - CUSTODIAL CONTRACT SERVICES CLEANING SERVICES Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL FIRE TRAINING FIRE TRAINING FIRE TRAINING UNIFORMS Account 65020 - CLOTHING Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Run by Tera Davis on 04/06/2020 05:34:04 PM Page 5 of 28 A1.Page 258 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 139757 - XEROX CORPORATION 03/01/2020 04/14/2020 18.60 1 $18.60 14854 - SARRY CHAVANNES 03/26/2020 04/14/2020 195.00 14657 - SOPHIA LAWRENCE 03/26/2020 04/14/2020 360.00 2 $555.00 15016 - DYNEGY 03/11/2020 04/14/2020 2,710.64 1 $2,710.64 103744 - NICOR 02/04/2020 04/14/2020 147.82 103744 - NICOR 03/05/2020 04/14/2020 2,651.61 103744 - NICOR 03/02/2020 04/14/2020 121.54 3 $2,920.97 101758 - EVANSTON TOWNSHIP HIGH SCHOOL 03/16/2020 04/14/2020 2,138.75 1 $2,138.75 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/11/2020 04/14/2020 539.24 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/09/2020 04/14/2020 52.64 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/20/2020 04/14/2020 64.21 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/19/2020 04/14/2020 406.79 12792 - UNIFIRST CORPORATION 03/26/2020 04/14/2020 50.64 5 $1,113.52 103883 - OFFICE DEPOT 03/02/2020 04/14/2020 (60.59) 103883 - OFFICE DEPOT 02/29/2020 04/14/2020 39.99 103883 - OFFICE DEPOT 03/02/2020 04/14/2020 18.79 103883 - OFFICE DEPOT 02/29/2020 04/14/2020 13.99 103883 - OFFICE DEPOT 03/05/2020 04/14/2020 61.81 103883 - OFFICE DEPOT 03/12/2020 04/14/2020 (24.19) 103883 - OFFICE DEPOT 03/11/2020 04/14/2020 24.19 103883 - OFFICE DEPOT 03/10/2020 04/14/2020 11.40 103883 - OFFICE DEPOT 04/12/2020 04/14/2020 22.20 9 $107.59 23 $9,600.83 17229 - SPORTS FOR LIFE, LLC 04/03/2020 04/14/2020 2,110.85 1 $2,110.85 15016 - DYNEGY 03/11/2020 04/14/2020 807.83 1 $807.83 103744 - NICOR 02/10/2020 04/14/2020 321.06 103744 - NICOR 03/12/2020 04/14/2020 322.68 2 $643.74 4 $3,562.42 104914 - STA-KLEEN INC.03/23/2020 04/14/2020 41.00 1 $41.00 15016 - DYNEGY 03/11/2020 04/14/2020 1,215.97 1 $1,215.97 103744 - NICOR 02/04/2020 04/14/2020 403.30 103744 - NICOR 03/02/2020 04/14/2020 383.38 2 $786.68 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/23/2020 04/14/2020 700.10 1 $700.10 5 $2,743.75 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 23.61 1 $23.61 105396 - VERMONT SYSTEMS INC 03/26/2020 04/14/2020 937.00 1 $937.00 100310 - ANDERSON PEST CONTROL 03/26/2020 04/14/2020 55.06 1 $55.06 101189 - CONNELLY'S ACADEMY 03/26/2020 04/14/2020 5,493.60 10511 - VIVIAN VISSER 03/26/2020 04/14/2020 1,150.00 2 $6,643.60 14598 - IDEAL CHARTER 03/26/2020 04/14/2020 158.00 1 $158.00 15016 - DYNEGY 03/11/2020 04/14/2020 4,351.27 1 $4,351.27 103744 - NICOR 02/10/2020 04/14/2020 443.32 103744 - NICOR 03/12/2020 04/14/2020 451.64 2 $894.96 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 03/26/2020 04/14/2020 2,849.02 1 $2,849.02 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 03/26/2020 04/14/2020 228.25 1 $228.25 11 $16,140.77 328421 - ENVIRONMENTAL SERVICES FIRM, INC.03/26/2020 04/14/2020 2,800.00 328421 - ENVIRONMENTAL SERVICES FIRM, INC.03/26/2020 04/14/2020 327.00 2 $3,127.00 2 $3,127.00 100310 - ANDERSON PEST CONTROL 03/26/2020 04/14/2020 46.59 1 $46.59 15016 - DYNEGY 03/11/2020 04/14/2020 88.29 1 $88.29 103744 - NICOR 03/05/2020 04/14/2020 151.10 1 $151.10 3 $285.98 15016 - DYNEGY 03/11/2020 04/14/2020 8,131.92 1 $8,131.92 Business Unit 3095 - CROWN ICE RINK Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3080 - BEACHES Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Business Unit 3065 - BOAT RAMP OPERATIONS Totals Business Unit 3080 - BEACHES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL AT LAGOON BUILDING Business Unit 3065 - BOAT RAMP OPERATIONS Account 65050 - BLDG MAINTENANCE MATERIAL WATER TESTING FOR CHURCH ST BOAT RAMP DREDGING ADDITIONAL WATER TESTING FOR CHURCH ST BOAT RAMP DREDGING Account 65050 - BLDG MAINTENANCE MATERIAL Totals COVID19 SUPPLIES FOR LEVY CENTER Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Account 65025 - FOOD LEVY CONGREGATE MEAL PROGRAM Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 62507 - FIELD TRIPS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals MARCH CLAY AND GLASS INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 62507 - FIELD TRIPS LEVY SENIOR CENTER BUS TRIP PEST CONTROL AT LEVY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES TKD WINTER MARTIAL ARTS SESSION Account 62490 - OTHER PROGRAM COSTS ACCESS CONTROL READER FOR EXERCISE ROOM DOOR Account 62490 - OTHER PROGRAM COSTS Totals Account 62495 - LICENSED PEST CONTROL SERVICES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES OVER HOOD FILTER AND EQUIPMENT CLEANING Account 62225 - BLDG MAINTENANCE SERVICES Totals UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES TENNIS VENDOR Account 62505 - INSTRUCTOR SERVICES Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65025 - FOOD PRE-SCHOOL LUNCH/SNACK PROGRAM Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 62490 - OTHER PROGRAM COSTS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 62380 - COPY MACHINE CHARGES Totals Account 62490 - OTHER PROGRAM COSTS SKATE MONITOR ICE MONITOR Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Run by Tera Davis on 04/06/2020 05:34:04 PM Page 6 of 28 A1.Page 259 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 103744 - NICOR 02/04/2020 04/14/2020 443.47 103744 - NICOR 03/02/2020 04/14/2020 364.62 2 $808.09 3 $8,940.01 100310 - ANDERSON PEST CONTROL 03/26/2020 04/14/2020 115.38 100310 - ANDERSON PEST CONTROL 03/26/2020 04/14/2020 55.11 2 $170.49 2 $170.49 101776 - EVANSTON/NORTHSHORE YWCA 03/26/2020 04/14/2020 1,120.00 102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 03/26/2020 04/14/2020 150.00 2 $1,270.00 2 $1,270.00 100310 - ANDERSON PEST CONTROL 03/26/2020 04/14/2020 64.86 1 $64.86 151986 - CINTAS CORPORATION #769 03/26/2020 04/14/2020 35.00 1 $35.00 101143 - COMED 03/03/2020 04/14/2020 385.98 1 $385.98 3 $485.84 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 23.61 1 $23.61 100310 - ANDERSON PEST CONTROL 03/26/2020 04/14/2020 84.12 1 $84.12 100162 - ALARM DETECTION SYSTEMS, INC.03/26/2020 04/14/2020 129.96 1 $129.96 15016 - DYNEGY 03/11/2020 04/14/2020 360.13 1 $360.13 103744 - NICOR 03/02/2020 04/14/2020 297.79 1 $297.79 5 $895.61 15016 - DYNEGY 03/11/2020 04/14/2020 1,348.57 1 $1,348.57 103744 - NICOR 02/04/2020 04/14/2020 534.05 103744 - NICOR 03/02/2020 04/14/2020 528.62 2 $1,062.67 3 $2,411.24 252662 - ALLIE BARON 03/27/2020 04/14/2020 1,075.00 254047 - DONALD KOLAKOWSKI 03/13/2020 04/14/2020 1,350.00 16679 - IMAGINARY SERVICES 03/26/2020 04/14/2020 3,088.05 3 $5,513.05 317729 - MAX DINERSTEIN 03/27/2020 04/14/2020 500.00 1 $500.00 16047 - KEYANNA KHATIBLOU 03/17/2020 04/14/2020 325.00 1 $325.00 5 $6,338.05 103744 - NICOR 02/04/2020 04/14/2020 846.20 103744 - NICOR 03/02/2020 04/14/2020 847.11 2 $1,693.31 2 $1,693.31 111 $64,077.76 13600 - POWER CONSTRUCTION 03/20/2020 04/14/2020 46,350.00 1 $46,350.00 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 340.00 1 $340.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 70.83 1 $70.83 101063 - CINTAS FIRST AID & SUPPLY 03/26/2020 04/14/2020 740.37 101063 - CINTAS FIRST AID & SUPPLY 03/25/2020 04/14/2020 183.51 101063 - CINTAS FIRST AID & SUPPLY 03/25/2020 04/14/2020 109.93 3 $1,033.81 6 $47,794.64 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 562.50 1 $562.50 1 $562.50 100359 - ARLINGTON POWER EQUIPMENT 03/16/2020 04/14/2020 218.70 100359 - ARLINGTON POWER EQUIPMENT 02/19/2020 04/14/2020 44.51 100359 - ARLINGTON POWER EQUIPMENT 03/10/2020 04/14/2020 225.14 100359 - ARLINGTON POWER EQUIPMENT 03/02/2020 04/14/2020 121.38 100359 - ARLINGTON POWER EQUIPMENT 02/25/2020 04/14/2020 (44.85) 5 $564.88 5 $564.88 106804 - MIDWEST GROUNDCOVERS 09/19/2019 04/14/2020 748.52 1 $748.52 100359 - ARLINGTON POWER EQUIPMENT 03/25/2020 04/14/2020 245.05 100359 - ARLINGTON POWER EQUIPMENT 03/25/2020 04/14/2020 168.28 2 $413.33 3 $1,161.85 101832 - FEDERAL EXPRESS CORP.03/18/2020 04/14/2020 8.81 101832 - FEDERAL EXPRESS CORP.03/11/2020 04/14/2020 9.14 2 $17.95 Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62315 - POSTAGE SHIPPING SHIPPING Account 62315 - POSTAGE Totals TOOLS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4330 - GREENWAYS Totals PLANTS - JAMES PARK Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Account 65085 - MINOR EQUIPMENT & TOOLS TOOLS Business Unit 4320 - FORESTRY Totals Business Unit 4330 - GREENWAYS Account 65005 - AGRI/BOTANICAL SUPPLIES FORESTRY TOOLS & EQUIPMENT FORESTRY TOOLS & EQUIPMENT FORESTRY TOOLS & EQUIPMENT CREDIT MEMO Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Totals Business Unit 4320 - FORESTRY Account 65085 - MINOR EQUIPMENT & TOOLS FORESTRY TOOLS & EQUIPMENT Business Unit 4300 - ENVIRONMENTAL SERVICES Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals FIRST AID CABINET MAINTENANCE FIRST AID CABINET MAINTENANCE Account 65090 - SAFETY EQUIPMENT Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 65090 - SAFETY EQUIPMENT COVID-19 FIRST AID SUPPLIES Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 62380 - COPY MACHINE CHARGES Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52126 - RIGHT-OF-WAY PERMIT REFUND OF DEGRADATION FEE FOR 1727 OAK Account 52126 - RIGHT-OF-WAY PERMIT Totals Business Unit 3806 - CIVIC CENTER SERVICES Totals Department 30 - PARKS, REC. AND COMMUNITY SERV. Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 3806 - CIVIC CENTER SERVICES Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals 3RD INSTALLMENT 12 DANCING PRINCESSES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS COSTUME DESIGNER SPRING SHOW Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65110 - RECREATION SUPPLIES Account 62505 - INSTRUCTOR SERVICES ASSISTANT DIRECT SPRING SHOW DIRECT SPRING SHOW IMPLEMENT IMAGINARY GAME PROGRAM Account 62505 - INSTRUCTOR SERVICES Totals Account 64015 - NATURAL GAS Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals ECOLOGY CENTER ALARM SYSTEM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL AT ECOLOGY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 3605 - ECOLOGY CENTER Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64005 - ELECTRICITY UTILITIES: COMED Account 64005 - ELECTRICITY Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Account 62490 - OTHER PROGRAM COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FLOOR MAT FOR GIBBS-MORRISON CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 3130 - SPECIAL RECREATION Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62490 - OTHER PROGRAM COSTS PEST CONTROL AT GIBBS-MORRISON CENTER Business Unit 3130 - SPECIAL RECREATION Account 62490 - OTHER PROGRAM COSTS RENTAL OF POOL FOR PRCS PROGRAMMING MUSIC THERAPY SPECIAL REC Account 62490 - OTHER PROGRAM COSTS Totals PEST CONTROL AT JAMES PARK FIELD HOUSE Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3095 - CROWN ICE RINK Totals Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL AT LOVELACE FIELD HOUSE Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Run by Tera Davis on 04/06/2020 05:34:04 PM Page 7 of 28 A1.Page 260 of 703 100 GENERAL FUND Vendor Invoice Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 510.00 1 $510.00 103883 - OFFICE DEPOT 03/02/2020 04/14/2020 42.19 103883 - OFFICE DEPOT 03/05/2020 04/14/2020 51.67 2 $93.86 5 $621.81 13427 - SITEONE LANDSCAPE SUPPLY 02/26/2020 04/14/2020 90.00 1 $90.00 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 392.50 1 $392.50 103883 - OFFICE DEPOT 02/28/2020 04/14/2020 183.99 1 $183.99 3 $666.49 100780 - OZINGA CHICAGO RMC, INC.03/25/2020 04/14/2020 573.00 1 $573.00 1 $573.00 15016 - DYNEGY 03/11/2020 04/14/2020 31.70 1 $31.70 120248 - ELCAST LIGHTING 03/27/2020 04/14/2020 1,500.00 1 $1,500.00 100375 - ARTS & LETTERS LTD.03/12/2020 04/14/2020 70.00 106903 - SHERWIN INDUSTRIES 03/23/2020 04/14/2020 1,499.47 105060 - TRAFFIC & PARKING CONTROL CO INC 03/13/2020 04/14/2020 381.12 3 $1,950.59 5 $3,482.29 29 $55,427.46 310 $465,335.27 Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Account 65115 - TRAFFIC CONTROL SUPPLI SIGN FABRICATION ARROWS CROSSING FLAGS PEDESTRIAN PUSH BUTTONS Account 65115 - TRAFFIC CONTROL SUPPLI Totals Account 64008 - FESTIVAL LIGHTING Totals Account 65070 - OFFICE/OTHER EQT MTN MATL STREET LIGHT FIXTURE REPAIR Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4510 - STREET MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING UTILITIES-DYNEGY Business Unit 4510 - STREET MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. CONCRETE Account 65055 - MATER. TO MAINT. IMP. Totals OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 65095 - OFFICE SUPPLIES Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 62295 - TRAINING & TRAVEL LANSCAPING SEMINAR - GREENWAYS Account 62295 - TRAINING & TRAVEL Totals OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 65095 - OFFICE SUPPLIES Run by Tera Davis on 04/06/2020 05:34:04 PM Page 8 of 28 A1.Page 261 of 703 175 GENERAL ASSISTANCE FUND Vendor Invoice Date Payment Date Invoice Amount 100177 - ALLEGRA PRINT & IMAGING 03/05/2020 04/14/2020 156.00 1 $156.00 1 $156.00 1 $156.00 1 $156.00 Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 9 of 28 A1.Page 262 of 703 176 HUMAN SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount 100177 - ALLEGRA PRINT & IMAGING 03/05/2020 04/14/2020 78.00 1 $78.00 1 $78.00 322406 - PRESENCE BEHAVIORAL HEALTH 03/31/2020 04/14/2020 6,111.08 322406 - PRESENCE BEHAVIORAL HEALTH 03/30/2020 04/14/2020 5,833.34 2 $11,944.42 101725 - INTERFAITH ACTION OF EVANSTON 03/20/2020 04/14/2020 3,712.50 1 $3,712.50 16424 - BOOKS AND BREAKFAST 03/20/2020 04/14/2020 6,187.50 1 $6,187.50 252616 - THE HARBOUR, INC.03/20/2020 04/14/2020 2,227.50 1 $2,227.50 103793 - NORTH SHORE SENIOR CENTER 03/20/2020 04/14/2020 10,023.75 1 $10,023.75 121037 - METROPOLITAN FAMILY SERVICES 03/20/2020 04/14/2020 18,067.50 1 $18,067.50 101036 - CHILDCARE NETWORK 03/20/2020 04/14/2020 11,756.25 1 $11,756.25 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 03/20/2020 04/14/2020 12,375.00 1 $12,375.00 104716 - SHORE COMMUNITY SERVICES 03/20/2020 04/14/2020 8,308.50 1 $8,308.50 103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 03/20/2020 04/14/2020 2,475.00 1 $2,475.00 104033 - PEER SERVICES, INC.03/20/2020 04/14/2020 22,050.00 1 $22,050.00 105221 - TRILOGY, INC.03/20/2020 04/14/2020 7,425.00 1 $7,425.00 153686 - CENTER FOR INDEPENDENT FUTURES 03/20/2020 04/14/2020 9,243.75 1 $9,243.75 101811 - FAMILY FOCUS 03/20/2020 04/14/2020 9,900.00 1 $9,900.00 302371 - YOUTH & OPPORTUNITY UNITED 03/20/2020 04/14/2020 18,097.75 1 $18,097.75 102388 - IMPACT BEHAVIORAL HEALTH PARTNERS 03/20/2020 04/14/2020 14,107.50 1 $14,107.50 101035 - LEARNING BRIDGE 03/20/2020 04/14/2020 2,673.00 1 $2,673.00 101187 - CONNECTIONS FOR THE HOMELESS 03/20/2020 04/14/2020 14,850.00 1 $14,850.00 102565 - INFANT WELFARE SOCIETY 03/20/2020 04/14/2020 14,478.75 1 $14,478.75 10245 - NORTHWEST CENTER AGAINST SEXUAL ASSAULT 03/20/2020 04/14/2020 4,702.50 1 $4,702.50 21 $204,606.17 22 $204,684.17 22 $204,684.17 Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Account 67146 - NORTHWEST CASA 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67146 - NORTHWEST CASA Totals Business Unit 4651 - HEALTH & HUMAN SERVICES Totals Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Account 67125 - INFANT WELFARE SOCIETY 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67125 - INFANT WELFARE SOCIETY Totals 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67090 - Child Care Center Of Evanston Totals Account 67110 - CONNECTIONS FOR THE HOMELESS 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67065 - HOUSING OPTIONS 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67065 - HOUSING OPTIONS Totals Account 67090 - Child Care Center Of Evanston Account 67030 - FAMILY FOCUS Totals Account 67045 - YOU 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67045 - YOU Totals 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67018 - Center for Independent Futures Totals Account 67030 - FAMILY FOCUS 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67017 - Trilogy Inc. 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67017 - Trilogy Inc. Totals Account 67018 - Center for Independent Futures Account 63120 - MEALS AT HOME Totals Account 67015 - PEER SERVICES 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 67015 - PEER SERVICES Totals 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 63071 - SHORE COMMUNITY SERVICES Totals Account 63120 - MEALS AT HOME 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 63069 - JAMES MORAN CENTER 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 63069 - JAMES MORAN CENTER Totals Account 63071 - SHORE COMMUNITY SERVICES Account 62990 - METROPOLITAN FAMILY SERV Totals Account 63067 - CHILDCARE NETWORK EVANSTON 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 63067 - CHILDCARE NETWORK EVANSTON Totals 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 62980 - NORTH SHORE SENIOR CENTER Totals Account 62990 - METROPOLITAN FAMILY SERV 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 62962 - THE HARBOUR, INC. 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 62962 - THE HARBOUR, INC. Totals Account 62980 - NORTH SHORE SENIOR CENTER Account 62960 - INTERFAITH ACTION COUNCIL Totals Account 62961 - BOOKS AND BREAKFAST 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Account 62961 - BOOKS AND BREAKFAST Totals SOCIAL WORKER MENTAL HEALTH SERV. APRIL2020 Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS Totals Account 62960 - INTERFAITH ACTION COUNCIL 1ST QUARTER DISBURSEMENT FOR MHB FUNDS Business Unit 4651 - HEALTH & HUMAN SERVICES Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS CRISIS WORKER MENTAL HEALTH SERV. APRIL 2020 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Run by Tera Davis on 04/06/2020 05:34:04 PM Page 10 of 28 A1.Page 263 of 703 205 EMERGENCY TELEPHONE (E911) Vendor Invoice Date Payment Date Invoice Amount 17298 - VISION FOR CHANGE LLC 03/03/2020 04/14/2020 297.00 1 $297.00 1 $297.00 1 $297.00 1 $297.00 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL TRAINING CIT CONCEPTS FOR 911 Account 62295 - TRAINING & TRAVEL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 11 of 28 A1.Page 264 of 703 220 CDBG LOAN FUND Vendor Invoice Date Payment Date Invoice Amount 122183 - DONNALEE M. FLOETER, AIA 03/31/2020 04/14/2020 900.00 1 $900.00 1 $900.00 1 $900.00 1 $900.00 Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 220 - CDBG LOAN FUND Totals Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS ARCHITECTURAL PLANS FOR HOUSING REHAB CLIENT 0209 Account 65535 - REHAB LOANS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 12 of 28 A1.Page 265 of 703 240 HOME FUND Vendor Invoice Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 03/20/2020 04/14/2020 19,237.09 1 $19,237.09 1 $19,237.09 1 $19,237.09 1 $19,237.09 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals Business Unit 5430 - HOME FUND Account 65535 - REHAB LOANS TBRA DISBURSEMENT FOR JAN-MARCH Account 65535 - REHAB LOANS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 13 of 28 A1.Page 266 of 703 250 AFFORDABLE HOUSING FUND Vendor Invoice Date Payment Date Invoice Amount 16721 - MILLENNIA CONSULTING 03/20/2020 04/14/2020 4,887.08 1 $4,887.08 1 $4,887.08 1 $4,887.08 1 $4,887.08 Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 250 - AFFORDABLE HOUSING FUND Totals Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS CONSULTING FEES FOR AFFORDABLE HOUSING COMMUNITY ENGAGEMENT Account 62490 - OTHER PROGRAM COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 14 of 28 A1.Page 267 of 703 415 CAPITAL IMPROVMENT FUND Vendor Invoice Date Payment Date Invoice Amount 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.03/13/2020 *04/14/2020 4,077.12 16073 - PATRICK ENGINEERING, INC.03/16/2020 *04/14/2020 2,868.62 176213 - TESKA ASSOCIATES, INC.02/18/2020 *04/14/2020 525.00 176213 - TESKA ASSOCIATES, INC.03/17/2020 *04/14/2020 225.00 4 $7,695.74 4 $7,695.74 102196 - GRUMMAN/BUTKUS ASSOCIATES 03/11/2020 *04/14/2020 7,670.90 102196 - GRUMMAN/BUTKUS ASSOCIATES 03/11/2020 *04/14/2020 280.68 104927 - STANLEY CONSULTANTS INC.03/19/2020 *04/14/2020 19,213.10 3 $27,164.68 100941 - CENTRAL RUG & CARPET CO.02/13/2020 *04/14/2020 87,219.62 101834 - FEDERAL SIGNAL CORP.03/26/2020 *04/14/2020 8,125.00 101834 - FEDERAL SIGNAL CORP.03/16/2020 *04/14/2020 16,680.00 16583 - HACIENDA LANDSCAPING INC 03/25/2020 04/14/2020 108,863.22 176213 - TESKA ASSOCIATES, INC.02/18/2020 *04/14/2020 3,370.82 5 $224,258.66 8 $251,423.34 101192 - CONSERV FS 03/19/2020 04/14/2020 1,192.80 1 $1,192.80 1 $1,192.80 14848 - STRUCTURES CONSTRUCTION LLC 03/10/2020 *04/14/2020 49,709.72 1 $49,709.72 1 $49,709.72 14 $310,021.60 14 $310,021.60 Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Account 65515 - OTHER IMPROVEMENTS HOWARD ST THEATRE CONSTRUCTION CONTRACT BID 17-60 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Business Unit 4218 - NON-BOND CAPITAL, 2018 Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS WOOD FENCE EMERGENCY SIREN SYSTEM RFP 19-33 HARBERT PARK RENOVATIONS - BID 19-52 HARBERT PARK RENOVATIONS - CONSULTING SERVICES Account 65515 - OTHER IMPROVEMENTS Totals Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS FLEETWOOD JOURDAIN INTERIOR RENOVATIONS RFP 19-13 EMERGENCY SIREN SYSTEM RFP 19-33 Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CIVIC CENTER HVAC ARCHITECTURAL/ENGINEERING SRVCS RFQ 18-07 CONSTRUCTION ADMINISTRATION FOR FIRE STATION 1 MAIN ST CORRIDOR IMPROVEMENTS ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals Business Unit 4118 - 2018 GO BOND CAPITAL Totals Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES IDOT LOCAL AGENCY AGREEMENT 57-R-18 HOWARD ST CORRIDOR MAIN STREET IMPROVEMENT PROJECT PHASE I ENGINEERING RFQ 18-28 GARDEN PARK RENOVATIONS - CONSULTING AWARD RFP 18-32 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY GARDEN PARK RENOVATIONS - CONSULTING AWARD RFP 18-32 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 15 of 28 A1.Page 268 of 703 416 CROWN CONSTRUCTION FUND Vendor Invoice Date Payment Date Invoice Amount 226897 - WOODHOUSE TINUCCI ARCHITECTS 03/10/2020 *04/14/2020 51,544.98 1 $51,544.98 183158 - HALLETT & SONS EXPERT MOVERS 03/19/2020 *04/14/2020 20,775.70 10546 - SUPERIOR INDUSTRIAL SUPPLY 03/11/2020 04/14/2020 14,146.50 184851 - ENVIRONMENTAL GROUP SERVICES, LTD 03/13/2020 04/14/2020 1,080.00 16953 - VIBRA-TECH ENGINEERS, INC.03/24/2020 *04/14/2020 2,495.00 4 $38,497.20 5 $90,042.18 5 $90,042.18 5 $90,042.18 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Fund 416 - CROWN CONSTRUCTION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Department 40 - PUBLIC WORKS AGENCY Totals Account 65515 - OTHER IMPROVEMENTS ROBERT CROWN RELOCATION SERVICES BID 19-59 ROBERT CROWN FLOOR SCRUBBERS ROBERT CROWN AMBIENT AIR MONITORING - SINGLE SOURCE ROBERT CROWN VIBRATION MONITORING Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 62145 - ENGINEERING SERVICES ROBERT CROWN ARCHITECTURAL SERVICES REMAINING FUNDS 17-139 Account 62145 - ENGINEERING SERVICES Totals Run by Tera Davis on 04/06/2020 05:34:04 PM Page 16 of 28 A1.Page 269 of 703 420 SPECIAL ASSESSMENT FUND Vendor Invoice Date Payment Date Invoice Amount 17347 - DARREN TAYLOR 04/01/2020 04/14/2020 154.33 1 $154.33 17347 - DARREN TAYLOR 04/01/2020 04/14/2020 742.50 1 $742.50 2 $896.83 2 $896.83 2 $896.83 Department 26 - PUBLIC WORKS Totals Fund 420 - SPECIAL ASSESSMENT FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Account 56590 - SPEC ASSESS PRINCIPAL PMT REFUND: SPECIAL ASSESSMENT Account 56590 - SPEC ASSESS PRINCIPAL PMT Totals Business Unit 6365 - SPECIAL ASSESSMENT Totals Business Unit 6365 - SPECIAL ASSESSMENT Account 56570 - SPEC. ASSESS. INTEREST REFUND: SPECIAL ASSESSMENT Account 56570 - SPEC. ASSESS. INTEREST Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 420 - SPECIAL ASSESSMENT FUND Department 26 - PUBLIC WORKS Run by Tera Davis on 04/06/2020 05:34:04 PM Page 17 of 28 A1.Page 270 of 703 505 PARKING SYSTEM FUND Vendor Invoice Date Payment Date Invoice Amount 17338 - AHSAN MITHANI 04/02/2020 04/14/2020 90.00 17337 - CARRIE FEHR 04/02/2020 04/14/2020 70.00 17335 - KARLA DINOTO 04/02/2020 04/14/2020 69.77 17339 - LESLIE ANSEL 04/02/2020 04/14/2020 90.00 17336 - SHAWN RYAN 04/02/2020 04/14/2020 180.00 5 $499.77 5 $499.77 105288 - UNION PACIFIC RAILROAD COMPANY 04/02/2020 04/14/2020 11,458.50 1 $11,458.50 10643 - PASSPORT PARKING, INC`04/02/2020 04/14/2020 612.00 1 $612.00 10643 - PASSPORT PARKING, INC`04/02/2020 04/14/2020 23,291.62 1 $23,291.62 101143 - COMED 03/02/2020 04/14/2020 281.00 1 $281.00 4 $35,643.12 15016 - DYNEGY 03/11/2020 04/14/2020 4,829.52 1 $4,829.52 1 $4,829.52 100310 - ANDERSON PEST CONTROL 04/02/2020 04/14/2020 65.00 1 $65.00 15016 - DYNEGY 03/11/2020 04/14/2020 14,847.19 1 $14,847.19 2 $14,912.19 15016 - DYNEGY 03/11/2020 04/14/2020 9,320.78 1 $9,320.78 1 $9,320.78 13 $65,205.38 13 $65,205.38 Business Unit 7037 - MAPLE GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Business Unit 7037 - MAPLE GARAGE Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7036 - SHERMAN GARAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SHERMAN PLAZA BED BUG INSPECTION-APRIL 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 64005 - ELECTRICITY Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE MOBILE PAY-FEBRUARY 2020 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Account 64005 - ELECTRICITY UTILITIES: COMED Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PERMIT SERVICE FEBRUARY 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62519 - PASSPORT MOBILE PARKING APP FEES Business Unit 7015 - PARKING LOTS & METERS Account 62375 - RENTALS LOT 54 RENT 4/1/2020-3/31/2021 Account 62375 - RENTALS Totals LOT 4 PARKING PERMIT REFUND LOT 14 PARKING PERMIT REFUND 2 SPACES Account 53385 - SPACE (LOT) RENTALS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7005 - PARKING SYSTEM MGT Account 53385 - SPACE (LOT) RENTALS LOT 32 PARKING PERMIT REFUND LOT 64 PARKING PERMIT REFUND LOT 4 PARKING PERMIT PRORATED REFUND CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 18 of 28 A1.Page 271 of 703 510 WATER FUND Vendor Invoice Date Payment Date Invoice Amount 17316 - ADEBAYO SHOKUNBI 03/19/2020 04/14/2020 300.00 17315 - CENTRAL ST. PARTNERSHIP C/O TODD NEWBERGER 03/19/2020 04/14/2020 100.54 2 $400.54 104981 - AECOM USA, INC.03/06/2020 04/14/2020 1,988.60 106588 - CDM SMITH, INC.03/26/2020 *04/14/2020 17,150.39 2 $19,138.99 15333 - ADVANCED AUTOMATION AND CONTROLS, INC.03/23/2020 04/14/2020 5,922.50 1 $5,922.50 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 94.44 1 $94.44 103744 - NICOR 03/02/2020 04/14/2020 1,372.33 1 $1,372.33 103883 - OFFICE DEPOT 03/05/2020 04/14/2020 94.40 1 $94.40 6 $26,622.66 105394 - VERIZON WIRELESS 03/06/2020 04/14/2020 114.03 1 $114.03 15135 - DANIEL O. SEGUIN 03/06/2020 04/14/2020 75.00 1 $75.00 2 $189.03 11791 - XYLEM DEWATERING SOLUTIONS 02/17/2020 04/14/2020 16,116.00 1 $16,116.00 15016 - DYNEGY 03/11/2020 04/14/2020 85,082.93 1 $85,082.93 103744 - NICOR 02/04/2020 04/14/2020 1,391.06 103744 - NICOR 03/05/2020 04/14/2020 109.38 2 $1,500.44 4 $102,699.37 106964 - EUROFINS EATON ANALYTICAL 03/09/2020 04/14/2020 180.00 106964 - EUROFINS EATON ANALYTICAL 03/09/2020 04/14/2020 200.00 106964 - EUROFINS EATON ANALYTICAL 03/09/2020 04/14/2020 230.00 106964 - EUROFINS EATON ANALYTICAL 03/17/2020 04/14/2020 10.00 106964 - EUROFINS EATON ANALYTICAL 03/27/2020 04/14/2020 220.00 106964 - EUROFINS EATON ANALYTICAL 03/27/2020 04/14/2020 1,230.00 6 $2,070.00 217862 - ALEXANDER CHEMICAL CORPORATION 03/16/2020 04/14/2020 3,453.63 217862 - ALEXANDER CHEMICAL CORPORATION 03/19/2020 04/14/2020 3,440.00 217862 - ALEXANDER CHEMICAL CORPORATION 03/18/2020 04/14/2020 7,303.62 217862 - ALEXANDER CHEMICAL CORPORATION 03/18/2020 04/14/2020 3,431.79 217862 - ALEXANDER CHEMICAL CORPORATION 03/19/2020 04/14/2020 3,423.06 217862 - ALEXANDER CHEMICAL CORPORATION 03/24/2020 04/14/2020 3,372.10 217862 - ALEXANDER CHEMICAL CORPORATION 03/23/2020 04/14/2020 3,474.02 217862 - ALEXANDER CHEMICAL CORPORATION 03/25/2020 04/14/2020 3,453.63 217862 - ALEXANDER CHEMICAL CORPORATION 03/30/2020 04/14/2020 3,455.09 217862 - ALEXANDER CHEMICAL CORPORATION 03/31/2020 04/14/2020 3,450.72 10 $38,257.66 172225 - CARUS PHOSPHATES, INC.03/25/2020 04/14/2020 19,203.80 1 $19,203.80 17 $59,531.46 14901 - KARRA BARNES 03/23/2020 04/14/2020 7,610.00 1 $7,610.00 13723 - SEBIS DIRECT 03/24/2020 04/14/2020 2,500.00 1 $2,500.00 14395 - DATA TRANSFER SOLUTIONS, LLC 02/24/2020 04/14/2020 4,837.50 14395 - DATA TRANSFER SOLUTIONS, LLC 03/17/2020 04/14/2020 32,000.00 212727 - IRTH SOLUTIONS 03/20/2020 04/14/2020 2,200.00 3 $39,037.50 13723 - SEBIS DIRECT 03/25/2020 04/14/2020 754.26 1 $754.26 6 $49,901.76 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 850.00 1 $850.00 1 $850.00 200552 - G & L CONTRACTORS, INC 03/03/2020 04/14/2020 4,590.00 200552 - G & L CONTRACTORS, INC 03/03/2020 04/14/2020 540.00 2 $5,130.00 2 $5,130.00 38 $244,924.28 40 $245,324.82 Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 FY2020 DEBRIS HAULING Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2020 DEBRIS HAULING Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals VUEWORKS IMPLEMENTATION, MEETINGS & UPDATES VUEWORKS SOFTWARE ANNUAL MAINT. & HOSTING 2020 UTILISPHERE 811 MANAGEMENT SOFTWARE-3 YR CONTRACT Account 62340 - IT COMPUTER SOFTWARE Totals Account 62315 - POSTAGE UTILITY BILL PRINT AND MAIL SERVICES Account 62315 - POSTAGE Totals Account 62340 - IT COMPUTER SOFTWARE Business Unit 4225 - WATER OTHER OPERATIONS Account 62185 - CONSULTING SERVICES CMMS SPECIALIST CONSULTING SERVICES (YEAR 3) Account 62185 - CONSULTING SERVICES Totals Account 65030 - PHOSPHATE CHEMICALS ORTHOPOLYPHOSPHATE (PER SPEC) Account 65030 - PHOSPHATE CHEMICALS Totals Business Unit 4220 - FILTRATION Totals LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals HYDROFLUOROSILICIC ACID (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID CHLORINE (PER SPEC) FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2020 LABORATORY TESTING Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 62245 - OTHER EQMT MAINTENANCE Totals Account 64005 - ELECTRICITY UTILITIES-DYNEGY Account 64005 - ELECTRICITY Totals Business Unit 4208 - WATER BILLING Totals Business Unit 4210 - PUMPING Account 62245 - OTHER EQMT MAINTENANCE HIGH LIFT #5 ROTATING ELEMENT REPAIR Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL WATERSMART DATA FILE EXPORTS Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS METER LAPTOPS- FEB 2020 Account 64015 - NATURAL GAS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 62245 - OTHER EQMT MAINTENANCE SCADA SYSTEM INTEGRATION/SUPPORT SVCS EXT #1 Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62380 - COPY MACHINE CHARGES CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 510 - WATER FUND Account 22700 - DUE TO CUSTOMERS Business Unit 4200 - WATER PRODUCTION Account 62180 - STUDIES WATER SYSTEM VULNERABILITY ASSESSMENT & EMERGENCY RESPONSE PLAN WATER PLANT EVALUATION RFP 18-55 Account 62180 - STUDIES Totals OVERPAYMENT OF WATER ACCOUNT OVERPAYMENT OF WATER ACCOUNT Account 22700 - DUE TO CUSTOMERS Totals Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 04/06/2020 05:34:04 PM Page 19 of 28 A1.Page 272 of 703 513 WATER DEPR IMPRV&EXT FUND Vendor Invoice Date Payment Date Invoice Amount 15401 - THE BLUEPRINT SHOPPE, INC.03/03/2020 04/14/2020 14.00 106588 - CDM SMITH, INC.03/18/2020 *04/14/2020 19,912.95 106588 - CDM SMITH, INC.02/19/2020 *04/14/2020 34,667.24 16600 - STANTEC CONSULTING SERVICES, INC.03/23/2020 *04/14/2020 78,315.84 4 $132,910.03 105481 - WATER RESOURCES 03/13/2020 *04/14/2020 1,620.00 105481 - WATER RESOURCES 03/13/2020 *04/14/2020 14,820.00 156014 - BOLDER CONTRACTORS 03/20/2020 *04/14/2020 317,668.67 3 $334,108.67 7 $467,018.70 7 $467,018.70 7 $467,018.70Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 WATER METERS & INSTALLATION OAKTON ST WATER SUPPLY CONNECTION BID 19-36 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals 1909 RAW WATER INTAKE REPLACEMENT RFP 19-02 Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS WATER METERS & INSTALLATION Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES POSTCARD NOTICES FOR 555 LINCOLN PROJECT TREATED WATER STORAGE ENGINEERING TREATED WATER STORAGE ENGINEERING CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.24.2020 Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Department 71 - UTILITIES Totals Run by Tera Davis on 04/06/2020 05:34:04 PM Page 20 of 28 A1.Page 273 of 703 515 SEWER FUND Vendor Invoice Date Payment Date Invoice Amount 13723 - SEBIS DIRECT 03/24/2020 04/14/2020 2,500.00 1 $2,500.00 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 340.00 1 $340.00 13723 - SEBIS DIRECT 03/25/2020 04/14/2020 754.25 1 $754.25 3 $3,594.25 102590 - INSITUFORM TECHNOLOGIES 03/05/2020 *04/14/2020 332,931.24 1 $332,931.24 1 $332,931.24 4 $336,525.49 4 $336,525.49 Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 62461 - SEWER MAINTENANCE CONTRACTS 2019 CIPP SEWER REHAB CONTRACT B BID 19-42 Account 62461 - SEWER MAINTENANCE CONTRACTS Totals UTILITITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4530 - SEWER MAINTENANCE Totals Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Business Unit 4530 - SEWER MAINTENANCE Account 62315 - POSTAGE UTILITITY BILL PRINT AND MAIL SERVICES Account 62315 - POSTAGE Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 21 of 28 A1.Page 274 of 703 520 SOLID WASTE FUND Vendor Invoice Date Payment Date Invoice Amount 100496 - SOLID WASTE AGENCY NORTHERN COOK 04/01/2020 04/14/2020 60,401.57 1 $60,401.57 100177 - ALLEGRA PRINT & IMAGING 03/30/2020 04/14/2020 865.00 17309 - CARDINAL COLORGROUP 02/17/2020 04/14/2020 5,075.00 2 $5,940.00 3 $66,341.57 3 $66,341.57 3 $66,341.57 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Account 67107 - OUTREACH DOOR HANGERS - SANITATION DIVISION PUBLIC WORK MAILER - SANITATION DIVISION Account 67107 - OUTREACH Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62405 - SWANCC DISPOSAL FEES FY2020 SWANCC DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Run by Tera Davis on 04/06/2020 05:34:04 PM Page 22 of 28 A1.Page 275 of 703 600 FLEET SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 03/20/2020 04/14/2020 23.61 1 $23.61 1 $23.61 299298 - ADVANCED PROCLEAN INC.03/09/2020 04/14/2020 1,344.55 15434 - HOWARD AUTO SERVICE 03/06/2020 04/14/2020 162.00 103795 - NORTH SHORE TOWING 03/09/2020 04/14/2020 135.00 103795 - NORTH SHORE TOWING 03/09/2020 04/14/2020 1,225.00 15832 - STENSTROM PETROLEUM SERVICES GROUP 03/07/2020 04/14/2020 12,895.00 5 $15,761.55 103795 - NORTH SHORE TOWING 03/26/2020 04/14/2020 50.00 1 $50.00 100273 - AMERICAN PUBLIC WORKS ASN 03/02/2020 04/14/2020 170.00 1 $170.00 101064 - CINTAS #22 03/17/2020 04/14/2020 201.13 101064 - CINTAS #22 03/10/2020 04/14/2020 201.13 101064 - CINTAS #22 03/24/2020 04/14/2020 201.13 3 $603.39 202507 - GAS DEPOT INC.01/22/2020 04/14/2020 17,650.22 202507 - GAS DEPOT INC.03/17/2020 04/14/2020 12,076.21 202507 - GAS DEPOT INC.03/18/2020 04/14/2020 10,512.72 202507 - GAS DEPOT INC.03/24/2020 04/14/2020 9,569.60 4 $49,808.75 100003 - 1ST AYD CORPORATION 03/19/2020 04/14/2020 1,151.48 104011 - ALTORFER INDUSTRIES, INC.03/19/2020 04/14/2020 783.39 104011 - ALTORFER INDUSTRIES, INC.03/20/2020 04/14/2020 1,251.71 104011 - ALTORFER INDUSTRIES, INC.03/19/2020 04/14/2020 1,407.79 104011 - ALTORFER INDUSTRIES, INC.03/17/2020 04/14/2020 2,091.88 104011 - ALTORFER INDUSTRIES, INC.03/19/2020 04/14/2020 913.10 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/05/2020 04/14/2020 298.91 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/06/2020 04/14/2020 6.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/06/2020 04/14/2020 6.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/09/2020 04/14/2020 79.64 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/10/2020 04/14/2020 237.49 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/10/2020 04/14/2020 212.76 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/10/2020 04/14/2020 18.46 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/11/2020 04/14/2020 92.39 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/11/2020 04/14/2020 (45.00) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/12/2020 04/14/2020 105.48 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/12/2020 04/14/2020 97.08 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/12/2020 04/14/2020 18.78 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/12/2020 04/14/2020 56.34 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/12/2020 04/14/2020 204.64 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/13/2020 04/14/2020 65.61 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/16/2020 04/14/2020 167.46 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/17/2020 04/14/2020 36.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/16/2020 04/14/2020 145.13 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/16/2020 04/14/2020 50.50 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/17/2020 04/14/2020 15.28 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/19/2020 04/14/2020 141.48 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/19/2020 04/14/2020 280.74 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/20/2020 04/14/2020 97.38 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/20/2020 04/14/2020 395.42 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/20/2020 04/14/2020 218.39 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/23/2020 04/14/2020 409.89 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/25/2020 04/14/2020 63.24 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 03/27/2020 04/14/2020 42.59 100412 - ATLAS BOBCAT, INC.03/10/2020 04/14/2020 530.40 100772 - BUCK BROTHERS, INC.03/09/2020 04/14/2020 269.05 106584 - BURRIS EQUIPMENT CO.03/18/2020 04/14/2020 320.25 285052 - CHICAGO PARTS & SOUND, LLC 03/17/2020 04/14/2020 102.30 285052 - CHICAGO PARTS & SOUND, LLC 03/19/2020 04/14/2020 2,487.46 285052 - CHICAGO PARTS & SOUND, LLC 03/19/2020 04/14/2020 1,880.88 285052 - CHICAGO PARTS & SOUND, LLC 03/20/2020 04/14/2020 607.14 285052 - CHICAGO PARTS & SOUND, LLC 03/20/2020 04/14/2020 898.55 285052 - CHICAGO PARTS & SOUND, LLC 03/20/2020 04/14/2020 194.70 285052 - CHICAGO PARTS & SOUND, LLC 03/23/2020 04/14/2020 629.10 16984 - CROWN POINT AUTO REPAIR LLC 03/20/2020 04/14/2020 100.00 101511 - DOUGLAS TRUCK PARTS 03/23/2020 04/14/2020 284.35 106698 - GEIB INDUSTRIES, INC.03/16/2020 04/14/2020 969.70 227800 - GOLF MILL FORD 03/10/2020 04/14/2020 125.77 227800 - GOLF MILL FORD 03/10/2020 04/14/2020 212.21 227800 - GOLF MILL FORD 03/10/2020 04/14/2020 292.49 227800 - GOLF MILL FORD 03/11/2020 04/14/2020 291.97 227800 - GOLF MILL FORD 03/13/2020 04/14/2020 153.68 227800 - GOLF MILL FORD 03/11/2020 04/14/2020 (75.00) 227800 - GOLF MILL FORD 03/16/2020 04/14/2020 295.44 227800 - GOLF MILL FORD 03/17/2020 04/14/2020 816.75 227800 - GOLF MILL FORD 03/17/2020 04/14/2020 102.10 227800 - GOLF MILL FORD 03/18/2020 04/14/2020 63.00 227800 - GOLF MILL FORD 03/18/2020 04/14/2020 156.90 227800 - GOLF MILL FORD 03/18/2020 04/14/2020 297.07 227800 - GOLF MILL FORD 03/19/2020 04/14/2020 185.25 227800 - GOLF MILL FORD 03/20/2020 04/14/2020 75.09 227800 - GOLF MILL FORD 03/20/2020 04/14/2020 297.20 227800 - GOLF MILL FORD 03/25/2020 04/14/2020 34.04 227800 - GOLF MILL FORD 03/27/2020 04/14/2020 774.73 227800 - GOLF MILL FORD 03/17/2020 04/14/2020 333.45 227800 - GOLF MILL FORD 03/18/2020 04/14/2020 (80.00) 227800 - GOLF MILL FORD 03/11/2020 04/14/2020 (60.00) 102191 - GROVER WELDING COMPANY 03/04/2020 04/14/2020 688.21 102281 - HAVEY COMMUNICATIONS INC.03/24/2020 04/14/2020 2,351.25 122397 - HERITAGE CRYSTAL CLEAN 03/12/2020 04/14/2020 994.81 16406 - IMPERIAL SUPPLIES, LLC 03/10/2020 04/14/2020 287.40 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 03/10/2020 04/14/2020 396.20 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 03/16/2020 04/14/2020 207.28 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 03/20/2020 04/14/2020 1,630.26 102920 - KUSSMAUL ELECTRONICS CO.02/27/2020 04/14/2020 192.80 102994 - LEACH ENTERPRISES, INC.03/19/2020 04/14/2020 2,308.36 105080 - MACQUEEN EMERGENCY GROUP 03/03/2020 04/14/2020 419.58 105080 - MACQUEEN EMERGENCY GROUP 03/04/2020 04/14/2020 462.44 105080 - MACQUEEN EMERGENCY GROUP 03/19/2020 04/14/2020 834.97 103490 - MONROE TRUCK EQUIPMENT 03/13/2020 04/14/2020 271.28 120836 - P & G KEENE ELECTRICAL 03/17/2020 04/14/2020 138.00 243021 - R.N.O.W., INC.03/10/2020 04/14/2020 228.19 243021 - R.N.O.W., INC.03/11/2020 04/14/2020 229.67 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/06/2020 04/14/2020 109.80 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/17/2020 04/14/2020 106.55 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/19/2020 04/14/2020 31.76 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/20/2020 04/14/2020 16.26 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/20/2020 04/14/2020 1,212.68 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/24/2020 04/14/2020 1,990.88 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/25/2020 04/14/2020 48.90 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 03/26/2020 04/14/2020 175.60 104918 - STANDARD EQUIPMENT COMPANY 03/05/2020 04/14/2020 723.98 104918 - STANDARD EQUIPMENT COMPANY 03/16/2020 04/14/2020 13.56 Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 WATER VEHICLE #954 FIRE VEHICLE #310 STOCK FLEET VEHICLE #315R STOCK STREETS VEHICLE #629 FIRE VEHICLE #316 PARTS SANITATION VEHICLE #742 SANITATION VEHICLE #712 RECREATION VEHICLE #450 SANITATION VEHICLE #704 EGR SANITATION VEHICLE #704 STREETS VEHICLE #629 FIRE VEHICLE #323 LIGHTING FIRE VEHICLE #323 REPAIRS STOCK FOR FLEET FLEET VEHICLE #746 STARTING STOCK FOR FLEET VEHICLES STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET CHARGING STOCK FOR FLEET FIRE VEHICLE #321 FIRE VEHICLE #345 WELDING PD VEHICLE #1 REPAIRS BULK COOLANT FOR FLEET AUTOMOTIVE PARTS STOCK FOR FLEET BATTERIES PD VEHICLE #50 ENGINEERING VEHICLE #209 STREETS VEHICLE #634 CREDITS FOR PART CREDIT RETURN GREENWAYS VEHICLE #571 REPAIRS FORESTRY VEHICLE #823 TRAFFIC VEHICLE #158 PD VEHICLE #51 PD VEHICLE #18 CREDIT FOR FORESTRY VEHICLE #813 FACILITIES VEHICLE #258 REPAIRS FORESTRY VEHICLE #571 FACILITIES VEHICLE #250 FACILITIES VEHICLE #250 REPAIRS FACILITIES VEHICLE #250 REPAIRS GREENWAYS VEHICLE #528 STEERING STOCK FOR FLEET GREENWAYS VEHICLE #528 STEERING PARKING VEHICLE #115 STOCK FOR FLEET STOCK FOR FLEET TRAFFIC VEHICLE #158 STOCK FOR FLEET SANITATION VEHICLE #741 STOCK PARTS FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR AUTOS STOCK FOR FLEET STOCK FOR FLEET GREENWAYS VEHICLE #501 GREENWAYS VEHICLE #508 REPAIRS GREENWAYS VEHICLE #556 PMA GREENWAYS STOCK STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR AIR FILTERS STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET SHOP SUPPLIES SHOP SUPPLIES STOCK FOR FLEET VEHICLE #41 STOCK FOR FLEET VEHICLE #41 STOCK FOR FLEET WATER VEHICLE #932 FACILITIES VEHICLE #250 BRAKES FM VEHICLE #250 RETURN STOCK FOR FLEET VEHICLE #65 STOCK FOR FLEET VEHICLE #13 FLEET SHOP SUPPLIES FOR A VACUUM LINE VACUUM TUBE FLEET VEHICLE #34 STOCK FOR FLEET REPAIRS HEALTH VEHICLE #447 GREENWAYS VEHICLE #552 STREETS VEHICLE #608 STREETS VEHICLE #683 WATER VEHICLE #928 STOCK FOR FLEET POWER PLANT Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS SHOP SUPPLIES STREETS VEHICLE #642 PMA Account 65035 - PETROLEUM PRODUCTS VEHICLE FUEL JAN-JULY 2020 VEHICLE FUEL JAN-JULY 2020 VEHICLE FUEL JAN-JULY 2020 VEHICLE FUEL JAN-JULY 2020 UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Account 62360 - MEMBERSHIP DUES APWA 2020 MEMBERSHIP RENEWAL Account 62360 - MEMBERSHIP DUES Totals Account 65020 - CLOTHING Account 62245 - OTHER EQMT MAINTENANCE PD VEHICLE #68 TIRE CHANGE Account 62245 - OTHER EQMT MAINTENANCE Totals POLICE VEHICLE #43 TOWING FIRE VEHICLE #324 TOW LEAK VALVE REPAIR AT NORTH FUEL ISLAND Account 62240 - AUTOMOTIVE EQMP MAINT Totals Business Unit 7705 - GENERAL SUPPORT Totals Business Unit 7710 - FLEET MAINTENANCE Account 62240 - AUTOMOTIVE EQMP MAINT MULTIPLE CAR WASHES UNIFORMS Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES MULTIPLE SAFETY LANE Run by Tera Davis on 04/06/2020 05:34:04 PM Page 23 of 28 A1.Page 276 of 703 600 FLEET SERVICES FUND Vendor Invoice Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description 245587 - SUBURBAN ACCENTS, INC.03/12/2020 04/14/2020 374.50 105104 - TERMINAL SUPPLY CO.03/05/2020 04/14/2020 90.93 324441 - THE CHEVROLET EXCHANGE 03/19/2020 04/14/2020 131.25 324441 - THE CHEVROLET EXCHANGE 03/20/2020 04/14/2020 304.64 324441 - THE CHEVROLET EXCHANGE 03/20/2020 04/14/2020 1,537.90 186754 - TRIANGLE RADIATOR 03/17/2020 04/14/2020 185.00 106333 - WEST SIDE EXCHANGE 03/13/2020 04/14/2020 415.17 106333 - WEST SIDE EXCHANGE 03/12/2020 04/14/2020 517.75 105688 - ZARNOTH BRUSH WORKS, INC.02/28/2020 04/14/2020 986.40 102 $45,299.80 245860 - WENTWORTH TIRE SERVICE 03/11/2020 04/14/2020 538.68 245860 - WENTWORTH TIRE SERVICE 03/06/2020 04/14/2020 855.96 245860 - WENTWORTH TIRE SERVICE 03/18/2020 04/14/2020 368.44 245860 - WENTWORTH TIRE SERVICE 03/18/2020 04/14/2020 1,592.02 245860 - WENTWORTH TIRE SERVICE 03/18/2020 04/14/2020 594.00 245860 - WENTWORTH TIRE SERVICE 03/18/2020 04/14/2020 304.00 245860 - WENTWORTH TIRE SERVICE 03/20/2020 04/14/2020 2,430.20 245860 - WENTWORTH TIRE SERVICE 03/20/2020 04/14/2020 2,162.60 245860 - WENTWORTH TIRE SERVICE 03/20/2020 04/14/2020 172.00 9 $9,017.90 125 $120,711.39 126 $120,735.00 126 $120,735.00 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals STOCK FOR FLEET SANITATION 716 TIRES Account 65065 - TIRES & TUBES Totals Business Unit 7710 - FLEET MAINTENANCE Totals HEALTH VEHICLE #803 REPAIRS WATER VEHICLE #956 TIRES WATER VEHICLE #928 TIRES WATER VEHICLE #928 AND #956 TIRES STOCK FOR FLEET Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES WATER VEHICLE #932 TIRES STREETS VEHICLE #680 TIRES POLICE VEHICLE #60/43 VEHICLES SANITATION VEHICLE #704 GREENWAYS VEHICLE #550 REPAIRS WATER VEHICLE #955 REPAIRS STOCK FOR FLEET FLEET SERVICE LOGOS AUTOMOTIVE PARTS PD VEHICLE #41307 STOCK AUTOMOTIVE PARTS Run by Tera Davis on 04/06/2020 05:34:04 PM Page 24 of 28 A1.Page 277 of 703 601 EQUIPMENT REPLACEMENT FUND Vendor Invoice Date Payment Date Invoice Amount 14988 - JX PETERBILT / JX ENTERPRISES, INC.03/17/2020 04/14/2020 74,463.00 105395 - VERMEER MIDWEST 03/23/2020 04/14/2020 84,341.00 17186 - WOLTER GROUP 03/27/2020 04/14/2020 22,723.00 3 $181,527.00 3 $181,527.00 3 $181,527.00 3 $181,527.00Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Account 65550 - AUTOMOTIVE EQUIPMENT Totals Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT PURCHASE OF PWA VEHICLES 629 AND 719 PURCHASE OF PWA VEHICLE 822 FROM VERMEER PURCHASE OF ELECTRIC VEHICLE FOR ROBERT CROWN USE CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 04/06/2020 05:34:04 PM Page 25 of 28 A1.Page 278 of 703 605 INSURANCE FUND Vendor Invoice Date Payment Date Invoice Amount 279678 - TRIBLER ORPETT & MEYER, P. C.02/19/2020 04/14/2020 1,242.45 279678 - TRIBLER ORPETT & MEYER, P. C.03/31/2020 04/14/2020 7,052.42 2 $8,294.87 17329 - GREGORY HALL 02/07/2020 04/14/2020 9,500.00 1 $9,500.00 244146 - CCMSI 03/19/2020 04/14/2020 23,375.00 1 $23,375.00 4 $41,169.87 104663 - SENIORS CHOICE 03/24/2020 04/14/2020 1,940.99 1 $1,940.99 1 $1,940.99 5 $43,110.86 5 $43,110.86 * = Prior Fiscal Year Activity 563 $2,623,676.31 Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE SENIORS CHOICE MONTHLY BILLING Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Business Unit 7801 - EMPLOYEE BENEFITS Totals Accounts Payable by G/L Distribution Report Payment Date Range 04/14/20 - 04/14/20 Account 62266 - TPA SERVICE CHARGES Totals Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62260 - SETTLEMENT COSTS - LIABILITY Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL EVANS V COE EVANS V COE SETTELMENT- GREGORY HALL Account 62260 - SETTLEMENT COSTS - LIABILITY Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Totals Account 62266 - TPA SERVICE CHARGES 2ND QUARTER CLAIMS & ADMINISTRATION FEES Run by Tera Davis on 04/06/2020 05:34:04 PM Page 26 of 28 A1.Page 279 of 703 Vendor Invoice Date Payment Date Invoice Amount 100057 - ACCELA, INC.02/19/2020 03/27/2020 92,643.64 1 $92,643.64 1 $92,643.64 1 $92,643.64 1 $92,643.64 * = Prior Fiscal Year Activity 1 $92,643.64 Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 04.14.2020 Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 100 - GENERAL FUND Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62340 - IT COMPUTER SOFTWARE *RENEWAL- LICENSING AND PERMITS SOFTWARE Account 62340 - IT COMPUTER SOFTWARE Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 Invoice Description Fund 100 - GENERAL FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 04/08/2020 12:56:50 PM Page 27 of 28 A1.Page 280 of 703 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT GENERAL VARIOUS VARIOUS RECREATON REFUNDS 1,897.00 VARIOUS VARIOUS RECREATON REFUNDS 1,498.00 3,395.00 INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37 VARIOUS VARIOUS CASUALTY LOSS 2,014.35 VARIOUS VARIOUS CASUALTY LOSS 509.72 VARIOUS VARIOUS WORKERS COMP 20,377.50 VARIOUS VARIOUS WORKERS COMP 28,419.26 VARIOUS VARIOUS WORKERS COMP 7,022.01 1,284,269.21 SEWER 7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70 7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08 1,056,048.64 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS-FEBRUARY 2020 18,007.13 18,007.13 2,361,719.98 Grand Total $5,078,039.93 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.14.2020 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 28 of 28 A1.Page 281 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Dmitry Shub, CISO Subject: Approval of the Purchase of Security Information and Event Management Platform Date: April 13, 2020 Recommended Action: Staff recommends City Council authorize the purchase of a security information and event management (SIEM) platform from SHI International Corp. (290 Davidson Avenue, Somerset, NJ 08873) in the amount of $44,206.30. Funding Source: Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $738,728.26. Council Action: For Action Summary: The IT Division recommends that the City Council purchase a subscription to the Rapid7 InsightIDR professional platform, (SIEM) management event and information security services for system integration, and online training for IT Division staff to assist in a successful deployment and ongoing operations of the platform. The SIEM platform from Rapid7 provides a number of key benefits as part of a mature cybersecurity strategy for the enterprise. InsightIDR monitors network activity in the enterprise and creates baselines on what is considered to be normal user behavior and attributes activity back to user accounts. The creation of network activity baselines and user attribution is processed by a cloud -hosted AI (artificial intelligence) engine that can cut through the noise of millions of event logs and provides discreet and actionable alert notifications to IT security personnel. These notifications can be used to take a proactive approach in cybersecurity incident response and mitigation. Additionally, the SIEM will serve as a system of record (SOR) that will provide forensic log data that can be used for root cause analysis (RCA) in the case of a cyber event. Such a platform is critical for the mature cybersecurity practice as it will speed along the A2.Page 282 of 703 investigation and remediation process in the case of an incident. Rapid7 is a leader in the SIEM market as rated and review in recent Gartner Magic Quadrant reports. The deployment of the Rapid7 InsightIDR SIEM platform will significantly improve the City's cybersecurity posture and empower IT security staff to play a proactive role in monitoring network activity in lieu of adding IT security personnel. Unfortunately, due to the COVID -19 crisis, malicious activity has significantly increased with bad actors ta king advantage of stretched staffing, interrupted processes, and substantially more remote work. The purchase is leveraging the Sourcewell - Technology Catalog Solutions purchasing contract. Sourcewell Contract #: 081419-SHI. The Sourcewell purchasing group was formerly known at National Joint Powers Alliance (NJPA). Attachments: SHI_InsightIDR_Quote-18296659 Rapid7_InsightIDR_Quote-40622 SoftChoice_InsightIDR_Quote Page 2 of 8 A2.Page 283 of 703 Pricing Proposal Quotation #: 18296659 Created On: 1/13/2020 Valid Until: 3/31/2020 City of Evanston Inside Account Manager Dmitry Shub 2100 Ridge Ave Evanston, IL 60201 UNITED STATES Phone: (847) 448-8074 Fax: Email:dshub@cityofevanston.org Bobby Celentano 290 Davidson Ave Somerset, NJ 08873 Phone: 888-591-3400 Fax:877-289-6088 Email:TeamSHI@SHI.com All Prices are in US Dollar (USD) Product Qty Your Price Total 1 InsightIDR Subscription Rapid7 - Part#: IDR Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI 1500 $24.98 $37,470.00 2 InsightIDR Quickstart (1001 to 10,000 Assets) - Up to 16 Hours of Implementation Services Rapid7 - Part#: PSIDRDEP_MED Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI 1 $5,241.76 $5,241.76 3 InsightIDR Certified Specialist Training 2-Day Training Class for one (1) student Delivered remotely using Rapid7's Virtual Training Lab Rapid7 - Part#: PSINSIDRCP-OE Contract Name: Sourcewell- Technology Catalog Solutions Contract #: 081419-SHI 1 $1,978.02 $1,978.02 Total $44,689.78 Additional Comments Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0Rapid7 has a no returns policy. Thank you for choosing SHI International Corp! The pricing offered on this quote proposal is valid through the expiration date listed above. To ensure the best level of service, please provide End User Name, Phone Number, Email Address and applicable Contract Number when submitting a Purchase Order. For any additional information including Hardware, Software and Services Contracts, please contact an SHI Inside Sales Representative at (888) 744-4084. SHI International Corp. is 100% Minority Owned, Woman Owned Business. TAX ID# 22-3009648; DUNS# 61-1429481; CCR# 61-243957G; CAGE 1HTF0 The products offered under this proposal are resold in accordance with the terms and conditions of the Contract referenced under Page 3 of 8 A2.Page 284 of 703 that applicable line item. Page 4 of 8 A2.Page 285 of 703 Rapid7 LLC 120 Causeway Street, Suite 400 Boston, MA 02114 Phone: +1 (617) 247-1717 Email: accountsreceivable@rapid7.com PRODUCT ORDER FORM Quote #:Q-40622 Date:January 13, 2020 Expires On:February 12, 2020 Sales Rep:Luke Worlock Payment Terms:Net 0 Currency:USD Billing Schedule:100% billed upon signature Subscription Term:12 months Bill To City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 United States Ship To City of Evanston 2100 RIDGE AVE Evanston, Illinois 602012798 United States Qty Unit of Measure Product SKU Term (mos) Unit Price List Price Net Amount 1,500 IDR 12 $28.42 $42,625.00 $42,625.00 InsightIDR Subscription Monthly Data Limit: 396GB Data Center Location: United States Data Retention Length: 90 Days 1 PSIDRDEP_MED $5,300.00 $5,300.00 $5,300.00 InsightIDR Quickstart (1001 to 10,000 Assets) - Up to 16 Hours of Implementation Services Data Center Location: United States Data Retention Length: 90 Days 1 PSINSIDRCP-OE $2,000.00 $2,000.00 $2,000.00 InsightIDR Certified Specialist Training 2-Day Training Class for one (1) student Delivered remotely using Rapid7's Virtual Training Lab Data Center Location: United States Data Retention Length: 90 Days List Price: USD 49,925.00 Order Total: USD 49,925.00 Tax: USD 0.00 Grand Total: USD 49,925.00 Sales tax quoted above is an estimate only. Customer will be liable to pay sales tax on issued invoice in its entirety. Q-40622-1 Page 1 of 2Page 5 of 8 A2.Page 286 of 703 Rapid7 Terms & Conditions This order is non-refundable and non-cancellable. Expenses will be billed as incurred for project travel. By signing below or issuing a purchase order referencing the Product Order Form number above, Customer acknowledges and agrees that use of the products and/or services listed herein are governed by the applicable terms and conditions available at https:// www.rapid7.com/legal/terms. The terms of these agreements and this Product Order Form shall supersede the terms in any purchase order or non-Rapid7 executed document, whether written or verbal, and no terms included in any such purchase order or other non-Rapid7 executed document shall apply. Such purchase order is an administrative document only. By signing below, Customer agrees that Customer's internal business practices do not require a purchase order to issue payment for the products and/or services included above. Negotiated Terms & Conditions Renews at 100% of Purchase Price, subject to an increase of no more than 3% per year. Signature: /SI1/ Date: ________________________ Name (Print): /PN1/ Title: /TI1/ Q-40622-1 Page 2 of 2Page 6 of 8 A2.Page 287 of 703 SUB TOTAL $53,239.31 DELIVERY:Economy NO CHARGE All currency in this quote is in US dollars.TOTAL - USD $53,239.31 Estimated Monthly Lease Payment $1,639 per month* Item #Mfg Sku #Description Qty Unit Price Extended Price VJ9843 IDR INSIGHTIDR - ANNUAL SUBSCRIPTION (PRICE / ASSET) E-DOWNLOAD Normal LSA (PROMOTIONAL) 1500 $30.37 $45,555.00 VJ9755 PSIDRDEP_M ED INSIGHTIDR QUICKSTART (1001 TO 10,000 ASSETS) - UP TO 16 HOURS OF IMPLEMENTATION SERVICES NORMAL (PROMOTIONAL) 1 $5,579.00 $5,579.00 WB0097 PSINSIDRCP- OE INSIGHTIDR CERTIFIED SPECIALIST TRAINING 2-DAY TRAINING CLASS FOR ONE (1) STUDENT DELIVERED REMOTELY USING RAPID7'S VIRTUAL TRAINING LAB NORMAL (PROMOTIONAL) 1 $2,105.30 $2,105.30 VU4786 PTERMS CUSTOMER ACKNOWLEDGES AND AGREES THAT USE OF THE PRODUCTS AND/OR SERVICES LISTED ABOVE ARE GOVERNED BY THE APPLICABLE TERMS AND CONDITIONS AVAILABLE AT HTTPS://WWW.RAPID7.COM/LEGAL/TERMS. ALL ORDERS ARE NON-REFUNDABLE AND NON-CANCELABLE. NORMAL 1 $0.01 $0.01 *Please note that the estimated monthly payment shown above is an option based on a 36 month term with a USD$1.00 buyout at the end of the term. Fair market value buyout and monthly payments may vary depending on your creditworthiness as determined by Softchoice. 1 and 2 year Service Agreements, Subscriptions, License and Support contracts are not eligible for 36 month payment plans; 12 or 24 month payment options may be available upon request. Shipping and applicable taxes are not included in the above estimate. Payment options in the United States of America are in US Dollars and not billable in other currencies. All monthly lease payment options are subject to credit approval and execution of a lease contract. Pricing, availability and special offers are subject to change at any time. This purchase is subject to Softchoice's online terms of sale, unless you have a separate purchase agreement signed by both your company and Softchoice, in which case, that separate agreement will govern. Softchoice's terms of sale can be found at: http://m.softchoice.com/files/pdf/terms/TermsAndConditionsForProductPurchases.pdf Ship To: 1066159 CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201-2796 Attn: Bill To: 1066159 CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201-2796 Attn: All currency in this quote is in US dollars. Quote Prepared For Phone: Fax: Quote Sent By Luke Hoover Luke.Hoover@softchoice.com Phone: (312) 655-9002 x323420 Fax: (800) 268-7639 Page 1 of 2 v3.8 Softchoice Corporation 314 W Superior Street, Ste 400 Chicago, IL, 60654 Sales/Order desk Phone: (800) 268-7638 Fax: (800) 268-7639 Quote Date 8960072 04-Mar-2020 QUOTE Page 7 of 8 A2.Page 288 of 703 If you will be prepaying for this order by check, please ensure to phone or e-mail your order request to Sales. After placing your order, write the order number given to you by Sales on the front of the check and remit payment to: Attention: Finance Softchoice Corporation 16609 Collections Center Drive Chicago, IL 60693-0166 Page 2 of 2 v3.8 Softchoice Corporation 314 W Superior Street, Ste 400 Chicago, IL, 60654 Sales/Order desk Phone: (800) 268-7638 Fax: (800) 268-7639 Quote Date 8960072 04-Mar-2020 QUOTE Page 8 of 8 A2.Page 289 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul D'Agostino, Environmental Services Coordinator CC: David Stoneback, Public Works Agency Director; Michael Callahan, Arborist/Forestry Supervisor Subject: Approval of Contract Award with Suburban Tree Consortium for the Purchase of Trees for the 2020 Spring Planting Date: April 13, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 189 trees from Suburban Tree Consortium (STC) in the amount of $39,900. Funding Source: Funding for this purchase is provided from the General Fund account 100.40.4320.65005 which has an approved FY 2020 budget of $135,000 with no expenditures in 2020. Private funding in the amount of $2,500 is also being used from the “Replant Express” program. Council Action: For Action Summary: In June 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying po wer is increased through economies of scale. In addition, Resolution 60 -R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of mem bership is the City’s ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species that will be needed in future years. The STC solicits quotes each spring and fall from participating nurseries on behalf of Evanston. In January, staff sent a listing of the required trees for parkway planting this spring season to the STC. The STC then solicited and received bids from member area nurseries to attempt to A3.Page 290 of 703 procure the needed trees. STC was able to locate all of the 2”/2.5” diameter tree species in the quantity needed. The total for all 189 STC trees is $39,900, which includes delivery costs. The trees are being supplied by two nurseries: Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL 60097); and Wilson Nurseries, Inc. (44W148 State Route 72, Hampshire, IL 60140) Background: The “Replant Express” program allows residents to pay $250 to expedite tree planting on the parkway adjacent to their property. Ten residents paid the fee for the 2020 spring tree planting contract. Legislative History: In June 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). Attachments: Goodmark Nursey Quote Wilson Nursery Quote Page 2 of 5 A3.Page 291 of 703 3/10/20 1 20359 Order #PageDate ACKNOWLEDGEMENT AmountItem #Description PriceQuantity Kenny708-453-9100 EXT2463/15/20CG100748 08 Evanston Spring 20 Net 30 Days Customer #Due Date SalespersonTelephone Customer PO #Release #Terms Judy (accounting) RIVER GROVE IL 60171 RIVER GROVE IL 60171 2000 FIFTH AVE. BUILDING N 2000 FIFTH AVE. BUILDING N WEST CENTRAL MUNICIPAL CONFERENCE WEST CENTRAL MUNICIPAL CONFERENCE BILL TO:SHIP TO: 708-453-9100 EXT246 2 257.00*Ginkgo, Princeton Sentry 2"GINBPS-020 514.00 5 215.00*Tupelo 2"NYSSYL-020 1,075.00 5 204.00Buckeye, Yellow 1.75"AESOCT-0175 1,020.00 3 131.00Dogwood, Pagoda 1.5"CORALT-015 393.00 7 215.00Hickory, Pecan 2CARYIL-020 1,505.00 7 173.00Oak, Bur 2"QUEMAC-020 1,211.00 10 173.00Oak, Scarlet 2QUECOC-020 1,730.00 10 211.00Oak, White 2QUEALB-020 2,110.00 2 200.00Persimmon, Common 2"DIOVIR-020 400.00 6 160.00Planetree, Exclamation London 1.75PLAAMC-0175 960.00 3 257.00Planetree, Exclamation London 3PLAAMC-030 771.00 5 233.00Yellowwood, American 1.75CLALUT-0175 1,165.00 3 233.00Yellowwood, Perkins Pink 2"CLAKPP-020 699.00 1 650.00ZDelivery Charges2-DELIVERY 650.00 6 200.00Zelkova, Green Vase 1.5ZELSGV-015 1,200.00 2 200.00Zelkova, Musashino Japanese 1.75ZELSMU-0175 400.00 COMMENTS:2020ORANGE/ GREEN ORANGE SEALS AMOUNT $15,803.00 DRIVER'S PLEASE VERIFY ALL QUANTITIES! Report # 3455 Rev: 8/05 Page 3 of 5 A3.Page 292 of 703 Quote Sold To:Ship To: STC CITY OF EVANSTON 2020 ASBURY AVE. ***SUBURBAN TREE CONSORTIUM*** EVANSTON, IL 60204 Page:1 Order Number: Ship/Expire Date: Salesperson: Customer Number 0481406 EVANSTO Wilson Nurseries, Inc. Loading Area: 4/6/2020 Order Location:H Order Date:3/6/2020 Fax #: Phone #: 847-866-2902 847-448-8061 Jenn STC CITY OF EVANSTON 2020 ASBURY AVE. ***SUBURBAN TREE CONSORTIUM*** EVANSTON, IL 60204 1050 Lily Cache Ln Ste B Bolingbrook, IL 60440 (815) 439-7188 (630) 226-1655 (fax) 26W200 Lake Street Hanover Park, IL 60133 (847) 453-1240 (630) 372-9400 (fax) 1555 North Highway 12 Volo, IL 60041-9466 (815) 344-0944 (815) 344-7087 (fax) 44W148 State Route 72 Hampshire, IL 60140 (847) 683-3700 (847) 683-3977 (fax) Customer P.O. SPRING 2020 Release Date: SPRING 2020 Confirm To:MICHAEL CALLAHAN Ribbon Color: Job Name:Terms: CPO: Purchase Order Req-NET 30 AmountItem Number Regular PriceShippedRemainingOrdered Sales Order #:0481406 Disc % Price w/ DiscBlockWhse 0 0 10 190.00 1,900.00 H ACRP 200 REDPOINTE MAPLE - 2.00"0.00 190.00 0 0 10 245.00 2,450.00 H AECFM 200 FT MCNAIR HORSCHESTNUT 2.00"0.00 245.00 0 0 5 230.00 1,150.00 H CAC 200 BLUE BEECH - 2.00"0.00 230.00 0 0 2 175.00 350.00 H CAT 200 NORTHERN CATALPA - 2.00"0.00 175.00 Partial quantity available 0 0 10 175.00 1,750.00 H CEC S200 EASTERN REDBUD 2.00" HDC 0.00 175.00 0 0 5 185.00 925.00 H COMG S200 GOLDN GLRY CORNLNCHRY- 2.00"HDC 0.00 185.00 0 0 5 285.00 1,425.00 H FASRM 200 ROSEO-MARGINATA BEECH - 2.00"0.00 285.00 0 0 5 202.00 1,010.00 H HAVI S150 COMMON WITCHHAZEL - 1.50" HDC 0.00 202.00 0 0 5 210.00 1,050.00 H NYSM 200 MAJESTIC BLACK TUPELO - 2.00"0.00 210.00 Partial quantity available 0 0 5 200.00 1,000.00 H OSV 200 AMERICAN HOPHORNBEAM - 2.00"0.00 200.00 0 0 5 175.00 875.00 H POPT 200 QUAKING ASPEN 2.00"0.00 175.00 0 0 10 185.00 1,850.00 H QUME 200 CHINKAPIN OAK - 2.00"0.00 185.00 0 0 2 243.00 486.00 H QUXSL 200 SCARLET LETTER OAK - 2.00"0.00 243.00 Page 4 of 5 A3.Page 293 of 703 Wilson Nurseries, Inc.2Page: AmountItem Number Regular PriceShippedRemainingOrdered Sales Order #:0481406 Disc % Price w/ DiscBlockWhse 0 0 3 277.00 831.00 H QUXSL 225 SCARLET LETTER OAK - 2.25"0.00 277.00 Sub for 2" 0 0 1 235.00 235.00 H SYRI 200 IVRY SILK JAP TREE LILAC-2.00"0.00 235.00 Partial quantity available 0 0 10 210.00 2,100.00 H TITS 200 STERLING SILVER LINDEN - 2.00"0.00 210.00 0 0 10 185.00 1,850.00 H ULHF 200 FRONTIER HYBRID ELM - 2.00"0.00 185.00 0 0 10 118.00 1,180.00 H VIPR SA48 BLACKHAW VIBURNUM - 4.0' HDC 0.00 118.00 Thank you for the opportunity to quote your plant needs. Please note that availability is subject to prior sales and prices are subject to change after the ship/expire date listed above. Prices are FOB Wilson Nurseries, Inc. Please give us a call to place this material on order. Thanks Again! PLEASE REFER TO YOUR QUOTE NUMBER WHEN PLACING YOUR ORDER. Freight = $560 per truck. Net Order:22,417.00 Less Discount: Freight: Sales Tax: Order Total: 0.00 1,680.00 0.00 24,097.00 Thank you! Pricing & availabliity @ www.wilsonnurseries.com Page 5 of 5 A3.Page 294 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Stefanie Levine, Project Manager CC: David Stoneback - Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Contract Award with GZA GeoEnvironmental, Inc. for the Public Canoe Launch Feasibility Study (RFP 20-13) Date: April 13, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreemen t with GZA GeoEnvironmental, Inc. (915 Harger Road, Suite 330, Oak Brook, IL 60523) for the Public Canoe Launch Feasibility Study (RFP 20-13) in the amount of $29,946. Funding Source: Funding is provided from a grant through the Illinois Department of Nat ural Resources’ Coastal Management Program and a donation from the Evanston Environmental Association (Account 415.40.4219.62145-520009), which has an approved FY 2020 budget of $30,000 and a YTD balance of $30,000. Council Action: For Action Summary: The existing wooden canoe launch situated behind the Evanston Ecology Center which provided public access to the North Shore Channel is now unusable. The wooden stair system leading to the launch is in poor condition and out of compliance with the ADA. T he canoe launch, itself, is in total disrepair and the Ecology Center’s program staff is unable to load participants in and out of boats safely. Over the past several decades, Recreation staff has annually implemented canoe programs and summer camps to expand the community’s access to the North Shore Channel. In order to continue these programs, safe and accessible access is needed. A4.Page 295 of 703 In 2019 the City received a $15,000 grant from the Illinois Department of Natural Resources’ Coastal Management Program to perform a feasibility study for a canoe launch along the North Shore Channel. Matching funds for the grant are being provided through a donation by the Evanston Environmental Association (EEA). This feasibility study will help the City and EEA determine costs, permitting and general design requirements needed to construct a safe, and accessible canoe launch. The City’s grant agreement requires completion of the feasibility study by October 30, 2020. Analysis: On January 30, 2020, the City issued Request for Proposal 20-13 for this project. On February 25, 2020, the City received three proposals from the following consulting firms: The proposal review team consisted of: •Lara Biggs, City Engineer •Lawrence Hemingway, Director of Parks Recreation and Community Services •Stefanie Levine, Senior Project Manager •Erika Doroghazi, Administrative Coordinator •Linda Thomas, Purchasing Specialist The submittals for the project were reviewed based on firms/sub-consultants: qualifications & expertise; organization & completeness; price; M/W/EBE participation, and willingness to execute the City’s professional services contract. The proposals were rated, discussed by the review committee and final scoring of the proposals follows: Page 2 of 4 A4.Page 296 of 703 Staff recommends award of this project to GZA GeoEnvironmental, Inc (GZA). The review committee unanimously agreed that GZA’s proposal was significantly more thorough than their competitors. Additionally, GZA and their subconsultants’ prior experience with similar projects is superior and more well-rounded in comparison to the other candidate firms. GZA also has brought a docking system manufacturer on board to consult on the project which will help with constructability issues and should provide improved clarity with regard to potential costs. References for GZA have been consulted and have indicated that GZA provides high quality, professional, technically sound, and thorough work. GZA’s proposal is compliant with the City’s M/W/EBE goals. A memo reviewing their compliance is attached. Attachments: MWEBE Memo - Public Canoe Launch Feasibility Study (RFP 20-13) Page 3 of 4 A4.Page 297 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Acting Deputy City Manager CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - Public Canoe Launch Feasibility Study (RFP 20-13) Date: April 13, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the Public Canoe Launch Feasibility Study (RFP 20-13). Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Public Canoe Launch Feasibility Study (RFP 20- 13), GZA GeoEnvironmental’s, total base bid is $29,946, and they are found to be in compliance with the City’s goal. Page 4 of 4 A4.Page 298 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of Contract Award with Granite Inliner, LLC for 2020 CIPP Sewer Rehabilitation (Bid No. 20-12) Date: April 13, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract for 2020 CIPP Sewer Rehabilitation Contract (Bid No. 20-12) with Granite Inliner, LLC (5031 W. 66th Street, Bedford Park, IL 60638) in the amount of $497,831. Funding Source: Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461 – 420009), which has an FY 2020 budget of $700,000 for this work, all is remaining. Council Action: For Action Summary: This contract includes rehabilitation of 10,039 feet of combined sewer main and relif sewer main ranging in size from 9-inch diameter to 24-inch diameter at 41 different sites. A location map indicating where the work will take place is attached. The sewer mains were identified as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer mains. The work is to be completed in 2020. The contract documents for this project were sent only to the six contractors pre -qualified to perform 19RFQ work of type this per -submitted contractors These 51. information demonstrating that the product they intend to use meets specific minimum requirements; that they are trained and approved to install the product, and that they have at least the required minimum amount of experience installing the product. City Council approved the pre - qualification of these contractors on November 11, 2019. A5.Page 299 of 703 Analysis: Bids for the subject project were opened and publicly read on Tuesday, March 3, 2 020. Five of the pre-qualified contractors submitted bids for this project as summarized in the table below. Contractor Information: 1. See attached bid summary for a breakdown of the bids and alternates. The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until May 2, 2020. The bids were reviewed by Deborah Cueva, Engineer, and Paul Moyano, Senior Project Manager. Granite Inliner is the lowest responsible bidder meeting the project specifications. Granite Inliner is requesting a partial waiver to waive 16.09% of the 25% utilization goal for the City’s M/W/EBE program because participation is impracticable to meet the entire goal as explained in the attached W aiver Request letter. A memo reviewing their compliance with M/W/EBE is also attached. The Local Employment Program will be met because they already employ, and will continue to employ for the duration of the contract, Evanston residents for at least 15% of all hours worked at the construction site by construction trade workers. Staff recommends award to Granite Inliner for the base bid with all three alternates. They were prequalified in 2020, and they completed sewer rehabilitation projects for the City over the past several years, most recently in 2019 (under the name “Kenny Construction Company dba Granite Inliner”). The quality of their work has been satisfactory. Legislative History: On November 11, 2019, the City Council approved the list of pre-qualified CIPP rehabilitation contractors (RFP 19-51). Attachments: CIPP Location Map Detailed Bid Summary Page 2 of 8 A5.Page 300 of 703 MWEBE Waiver Request MWEBE Memo - 2020 CIPP Sewer Rehabilitation (Bid 20-12) Page 3 of 8 A5.Page 301 of 703 McCORMICK BLVDS HE R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG RE E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HO WARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LY ONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OS LYN P L E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAU TO BARN P L GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMAD ISO N PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIE L PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOU TH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEV ELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGRO VE ST FOSTE R ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A YE R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLOR LIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWA RD ST WESLEY AVECENTRAL ST KEEN EY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SE WAR D STDARROW AVEGREY AVEPARK PL NO YES ST LAKE ST THAYER ST WAS HINGT ON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPST ER S T GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFOR D ST GRE ENLE AF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOO D ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037004 32 41a 34 22 18 33 14 9 1 8 21 31 19 2 24 20 29 5 28 3 27 3038 37 6 11 15 23 7 36 17 1312 25 26 43a 42a 16 10 35 Project Area Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston - Location Map2020 CIPP Sewer RehabilitationBid # 20-12 01/23/2020 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2020_CIPPSewerRehab_BWltr.mxd ´ Page 4 of 8 A5.Page 302 of 703 2020 CIPP Sewer Rehabilitation Contract Bid No. 20‐12Bid Summary1 12 ALLEY ‐ CENTRAL PARK 194 LF $52.00 $10,088.00$45.00 $8,730.00$52.00 $10,088.00$46.80 $9,079.20$47.50 $9,215.002 15 HARTZELL ST ‐ 3000 BLK220 LF $60.00 $13,200.00$50.00 $11,000.00$55.00 $12,100.00$59.60 $13,112.00$62.20 $13,684.003 9 ISABELLA ST ‐ 2800 BLK 244 LF $32.00 $7,808.00$32.00 $7,808.00$39.00 $9,516.00$35.30 $8,613.20$33.75 $8,235.004 9 ALLEY26 LF $32.00 $832.00$32.00 $832.00$39.00 $1,014.00$35.30 $917.80$33.75 $877.505 9 ALLEY241 LF $32.00 $7,712.00$32.00 $7,712.00$39.00 $9,399.00$35.30 $8,507.30$33.75 $8,133.756 9 WALNUT AVE ‐ 2700 BLK256 LF $32.00 $8,192.00$32.00 $8,192.00$39.00 $9,984.00$35.30 $9,036.80$33.75 $8,640.007 12 BROADWAY AVE ‐ 2600 BLK 298 LF $52.00 $15,496.00$45.00 $13,410.00$52.00 $15,496.00$46.80 $13,946.40$47.50 $14,155.008 12 CHANCELLOR ST ‐ 1700 BLK196 LF $52.00 $10,192.00$45.00 $8,820.00$52.00 $10,192.00$46.80 $9,172.80$47.50 $9,310.009 12 EASTWOOD AVE ‐ 2600 BLK193 LF $52.00 $10,036.00$45.00 $8,685.00$52.00 $10,036.00$46.80 $9,032.40$47.50 $9,167.5010 15 GRANT ST ‐ 1200 BLK 383 LF $60.00 $22,980.00$50.00 $19,150.00$54.00 $20,682.00$59.60 $22,826.80$62.20 $23,822.6011 12 COLFAX ST ‐ 700 BLK270 LF $52.00 $14,040.00$45.00 $12,150.00$52.00 $14,040.00$46.80 $12,636.00$47.50 $12,825.0012 15 NOYES ST ‐ 2400 BLK333 LF $60.00 $19,980.00$50.00 $16,650.00$54.00 $17,982.00$59.60 $19,846.80$62.20 $20,712.6013 18 NOYES ST ‐ 2200 BLK324 LF $75.00 $24,300.00$60.00 $19,440.00$76.00 $24,624.00$76.80 $24,883.20$80.50 $26,082.0014 12 PIONEER RD ‐ 2200 BLK192 LF $52.00 $9,984.00$45.00 $8,640.00$52.00 $9,984.00$46.80 $8,985.60$47.50 $9,120.0015 9 HARTREY AVE ‐ 2100 BLK 281 LF $32.00 $8,992.00$32.00 $8,992.00$39.00 $10,959.00$35.30 $9,919.30$33.75 $9,483.7516 10 HARTREY AVE ‐ 1900 BLK 372 LF $38.00 $14,136.00$45.00 $16,740.00$41.00 $15,252.00$33.40 $12,424.80$42.75 $15,903.0017 15 DODGE AVE ‐ 1900 BLK 323 LF $60.00 $19,380.00$50.00 $16,150.00$54.00 $17,442.00$59.60 $19,250.80$62.20 $20,090.6018 12 FOSTER ST ‐ 1000 BLK155 LF $52.00 $8,060.00$45.00 $6,975.00$52.00 $8,060.00$46.80 $7,254.00$47.50 $7,362.5019 9 LYONS ST ‐ 1300 BLK219 LF $32.00 $7,008.00$32.00 $7,008.00$39.00 $8,541.00$35.30 $7,730.70$33.75 $7,391.2520 12 BENSON AVE ‐ 1700 BLK221 LF $52.00 $11,492.00$45.00 $9,945.00$52.00 $11,492.00$46.80 $10,342.80$47.50 $10,497.5021 12 CHURCH ST ‐ 1400 BLK197 LF $52.00 $10,244.00$45.00 $8,865.00$52.00 $10,244.00$46.80 $9,219.60$47.50 $9,357.5022 15 GROVE ST ‐ 1700 BLK138 LF $60.00 $8,280.00$50.00 $6,900.00$54.00 $7,452.00$59.60 $8,224.80$62.20 $8,583.6023 9 WESLEY AVE (ALLEY) 295 LF $32.00 $9,440.00$32.00 $9,440.00$39.00 $11,505.00$35.30 $10,413.50$33.75 $9,956.2524 12 ALLEY221 LF $52.00 $11,492.00$45.00 $9,945.00$62.00 $13,702.00$46.80 $10,342.80$47.50 $10,497.5025 21 GREY AVE ‐ 1000 BLK 334 LF $110.00$36,740.00$60.00 $20,040.00$87.00 $29,058.00$90.70 $30,293.80$86.75 $28,974.5026 15 LAKE SHORE BLVD ‐ 1100 BLK338 LF $60.00 $20,280.00$50.00 $16,900.00$54.00 $18,252.00$59.60 $20,144.80$62.20 $21,023.6027 10 CALLAN AVE ‐ 400 BLK247 LF $38.00 $9,386.00$45.00 $11,115.00$41.00 $10,127.00$33.40 $8,249.80$42.75 $10,559.2528 12 CALLAN AVE ‐ 400 BLK242 LF $52.00 $12,584.00$45.00 $10,890.00$52.00 $12,584.00$46.80 $11,325.60$47.50 $11,495.0029 12 CALLAN AVE ‐ 300 BLK237 LF $52.00 $12,324.00$45.00 $10,665.00$52.00 $12,324.00$46.80 $11,091.60$47.50 $11,257.5030 10 CALLAN AVE ‐ 300 BLK249 LF $38.00 $9,462.00$45.00 $11,205.00$41.00 $10,209.00$33.40 $8,316.60$42.75 $10,644.7531 15 HOWARD ST ‐ 2100 BLK 203 LF $60.00 $12,180.00$50.00 $10,150.00$54.00 $10,962.00$59.60 $12,098.80$62.20 $12,626.6032 24 DODGE AVE ‐ 100 BLK 38 LF $230.00$8,740.00$335.00$12,730.00$300.00$11,400.00$547.30$20,797.40$564.00$21,432.0033 18 HOWARD ST ‐ 1300 BLK 165 LF $75.00 $12,375.00$60.00 $9,900.00$76.00 $12,540.00$76.80 $12,672.00$80.50 $13,282.5034 12 ASBURY AVE ‐ 100 BLK 132 LF $52.00 $6,864.00$45.00 $5,940.00$52.00 $6,864.00$46.80 $6,177.60$47.50 $6,270.0035 15 HOWARD ST ‐ 1200 BLK 427 LF $60.00 $25,620.00$50.00 $21,350.00$54.00 $23,058.00$59.60 $25,449.20$62.20 $26,559.4036 12 DOBSON ST ‐ 1100 BLK301 LF $52.00 $15,652.00$45.00 $13,545.00$52.00 $15,652.00$46.80 $14,086.80$47.50 $14,297.5037 10 DOBSON ST ‐ 1000 BLK255 LF $38.00 $9,690.00$45.00 $11,475.00$41.00 $10,455.00$33.40 $8,517.00$42.75 $10,901.2538 12 RIDGE AVE ‐ 100 BLK 253 LF $52.00 $13,156.00$45.00 $11,385.00$52.00 $13,156.00$46.80 $11,840.40$47.50 $12,017.5039 Reinstate Laterals 292 EA $160.00$46,720.00$56.00 $16,352.00$115.00$33,580.00$123.00$35,916.00$75.00 $21,900.0040 Protruding Taps20 EA $350.00$7,000.00$395.00$7,900.00$350.00$7,000.00$251.00$5,020.00$225.00$4,500.00Alternates41A 10 LINCOLNWOOD DR ‐ 2700 BLK126 LF $46.00 $5,796.00$45.00 $5,670.00$61.00 $7,686.00$57.90 $7,295.40$54.30 $6,841.8042A 15 GREENWOOD ST ‐ 1500 BLK356 LF $65.00 $23,140.00$50.00 $17,800.00$44.00 $15,664.00$56.00 $19,936.00$60.00 $21,360.0043A 18 ELMWOOD AVE ‐ 900 BLK344 LF $85.00$29,240.00$60.00 $20,640.00$75.00$25,800.00$65.70$22,600.80$75.00$25,800.00Total$600,313.00$497,831.00Base Bid$542,137.00$453,721.00Alternates$58,176.00$44,110.00Benchmark Construction Co., Inc.Granite InlinerUnit Price Extended Price Unit Price Extended PriceItemPipe Dia (in.)Street Quantity UnitVisu‐Sewer of Illinois, LLCUnit Price Extended Price$527,007.00$520,844.75Hoerr Construction, Inc.Unit Price Extended PriceInsituform Technologies USA, LLCUnit Price Extended Price$54,001.80$574,846.55$49,150.00$576,157.00$517,716.80$49,832.20$567,549.00Page 5 of 8 A5.Page 303 of 703 M/W WAIVER REQUEST Pat.Syska@ March 3,2020 /EBE PARTICIPATION City of Evanston, Granite Inliner,LLC is requesting an M/W/EBE waiver.The only subcontracting opportunity that exists for this work is sewer cleaning and televising.We have only received three quotes from subcontractors for this project.The subcontractors include National Power Rodding,and Comprehensive Construction Solutions and Sheridan Plumbing.Comprehensive Construction Solutions is a MBE/WBE company and we elected to use them.They cover 8.9% of the 25%asked for in this project.We do not have any other work to give out to subcontractors and we ?nd that meeting 25%of the project total would be impracticable. Please contact me if there are any questions Sincerely, Granite Inliner,LLC 23,2‘ Pat Szyska Estimator gcinc.com 312-860-0224 An Equal Opportunity Employer Page 6 of 8 A5.Page 304 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sharon Johnson, Acting Deputy City Manager CC: Hitesh Desai, Chief Financial Officer; Tammi Nunez, Purchasing Manager Subject: MWEBE Memo - 2020 CIPP Sewer Rehabilitation (Bid 20-12) Date: April 13, 2020 Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo for the 2020 CIPP Sewer Rehabilitation (Bid 20-12). Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City's goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contact. With regard to the recommendation for the 2020 CIPP Sewer Rehabilitation (Bid 20 -12), Granite Inliner's, estimated total base bid is $497,831 and they are foun d to be in partial compliance with the City’s goal. Page 7 of 8 A5.Page 305 of 703 Granite Inliner has requested a partial waiver for the remaining 16.1% MWEBE partial goal. Page 2 of 2Page 8 of 8 A5.Page 306 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Public Services Bureau Chief CC: David Stoneback, Director, Public Works Agency Subject: Approval of Contract Award with Builders Asphalt for the Single Source Purchase of Hot Mix Asphalt Date: April 13, 2020 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one -year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $51,000. Funding Source: Funding for this purchase will be provided by three separate accounts as follow: General Fund 100.(Account (Account Fund Water $24,500; of the in 40.4510.65055) amount 100.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. Council Action: For Action Summary: In February 2016, a bid was advertised for asphalt materials and only one bidder provided a quote. That bidder, Peter Baker and Sons of Lake Bluff, IL is located 21 miles distance from Evanston. The plant location presents operational issues for the City; the first issue being distance. City staff would commit significant time to make the 42 mile round trip pickup of asphalt, especially for smaller projects. The 1 to 2 hour trip would lead to unproductive use of City time and resources. The second issue is the cooling of the asphalt. The added trave l time would result in the asphalt cooling from its desired and workable temperature range, adversely affecting its bonding/compaction characteristics. In order to procure the highest quality asphalt and improve operational efficiency, City staff requested a quote from Builders Asphalt, which has a plant located in Skokie just outside the City limits, on Oakton Street. The original quote was competitive and Builders Asphalt has been successfully supplying the City of Evanston with Hot Mix Asphalt since 2016 . A6.Page 307 of 703 In March 2020, City staff once again sought quotes from Builders Asphalt. In order to compare product prices, staff requested a quote from Arrow/Healy located in Mount Prospect, 17 miles distance from Evanston. The quote provided by Arrow/Healy reflected prices lower than what was quoted by Builders. However, similar to what happened in 2016, the distance presents significant operational issues related to lost productivity (particularly with larger projects requiring multiple load runs), quick access of m aterial in emergency situations, and the possible adverse effects on quality and workability of the product affected by the added travel time. Awarding the contract to Builders Asphalt, after considering lost time and early starts, fuel, hours on equipment, and overall productivity, would in fact be at a “true” lower cost and in the City’s best interest. Analysis: Below is a cost comparison breakdown between the Arrow/Healy and Builders Asphalt quotes. The 2020 estimated total cost per quantity is $50,300 As previously stated, it is staff’s opinion that awarding the Hot Mix Asphalt purchase to Builders Asphalt is in the City’s best interest for the following reasons: • Competitive pricing provided by Builders Asphalt • The operational benefits of having asphalt dispatched from the closest asphalt plant, minimizing wait time and material waste • The environmental benefits of the asphalt being provided from the closest asphalt plant • Ability to procure asphalt quickly for any unforeseen pavement emergenc y or when the quantity is underestimated Legislative History: Attachments: Builders Asphalt 2020 Asphalt Quote Healy Asphalt 2020 Quote Page 2 of 4 A6.Page 308 of 703 ‘N55_~oomm<m:mama.wasSm.E=mEm.F2:3 Q35?obooc.ER233Bahama <<<<<<.:.mr==nm_.mno.noExmm_u_:m"rmmun":.SO<.:m NS:EWOUCOHEznmEma GENomm<m:m8n kfnnbmoau33%O_UoDomr.:o m_s_a.aEwan $3Omwaonmy Q3633:5 CD:HumanCEBQQmx?a?vino HUGH‘ZmoQ32?ooowoomzpmooco HUGHZ8mcnmmnn?woo80??mocoo mmnm7%./V?wooSo?.moo.oo U536wBwSOobnnnnoQLUV$0.8 U53.wawg>mE§:\QE:m5mmAHUV?mwoo WomwonnmczwEgan?r WEB95% >HH.HwcnwmKamamm%>WEwU/VQEWZHm><HZ®>z<omHEWEL/zamEMWmgWmmcgdozm. :mumvynbnbn833omZn”8mmoaWmDonBaaasa. /<0nmm?dn:8am?momcmwmdmmoanmnnocsnCDEFmUmocmrnncnnabn HulnmmmamEmmaonZ283%3.5.303Siam.HddxownomSon3533¢:mommvaom:5UEFWammo/3:Vanrmnmomemoxoman3039 333:on$5cbwim3:58. ém>H.H.WmO~>H.m<OCWOOZHAZCMUwcmzmmm _mm=m<=_mEwan.?émomEma:mamawomm.mac?F9:3.awemmgooo.E138magic mwoamEwan.SEomwmo:£32.mwoim.F83¢.aidm?imo.mmxQ35adqmmm <<=mm==mEwan.mi<<:mm::mmom?<<:mm::m.F880.QKJ$380.mmxBod$33M Page 3 of 4A6.Page 309 of 703 Healy Asphalt.Company,‘LL63 1445 Oakton Street 0 Elk Grove Village,Illi_J1ois60007 > Phone:847-4370700 0 Fax:847»437»0779 -www.arrowroad.com 7 Mount ProspectPlant Carpentersville Plant Algonquin Plant - .,_p,,,_“_, K ‘ Phone:847-472-7270 Phone:847-7836680 Phone:847-658-1140 //I45/‘HAL’WW’l\\‘*»\-\-\=-Fax:847-437-9026 Fax:847-783-6697 Fax:847»783»6697 Wednesday,March ll,2020 Patrick O‘Donoghue Streets Supervisor Public Services Bureau Service Center City of Evanston 2020 Ashbuiy Avenue Evanston,IL 60201 Dear Patrick, Thank you for providing Arrow Road Construction Company/Healy Asphalt Company LLC with the opportunity to be of service to you. It is my sincere hope that you will be completely satis?ed with the service and products that we provide to you and will avail your City of our expertise in the 2020 season. We are always interested in suggestions that would allow us to improve upon our already high standards and encourage you to submit your thoughts.Again,thank you. 2020 City of Evanston Bituminous Material pick-up &dump_prices ,,,.,,,.. N-50 Surface ‘$54.50/ton N-50 Binder $49.00/ton **Saud/Crack Mix ****$63.00/ton""*when available Clean Asphalt dumps $20.00/per load Respectfully, Arrow Road Construction Co. yfleglyAsphalt Company LLC '9 “vé (4,EX‘/John L.Aiello Sales/Dispatch 847-472-7270 jaiello@arrowroad.com Page 4 of 4 A6.Page 310 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Public Services Bureau Chief CC: David Stoneback, Public Works Agency Director Subject: Approval of One-year Contract Extension with Precision Pavement Marking, Inc. for the 2020 Pavement Marking Program Date: April 13, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one -year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $110,000. This contract is part of a bid let by the Municipal Partnering Initiative (MPI). Funding Source: Funding for this work will come from the Capital Improvement Fund 2020 General Obligation Bonds (Account 415.40.4120.65515 -420014), with a budget of $110,000, all of which is remaining. Council Action: For Action Summary: The Pavement Marking Program is an annual maintenance program which involves the striping and re-striping of pavement markings on City roads and lots which have faded due to traffic and other factors. Thermoplastic is the material used for the majority of pavement markings in the City. Thermoplastic has, in most cases, a four to five year life expectancy before it needs to be refreshed. Based on this, staff divided the City into five geographic sections with a revolving five year maintenance schedule. Organizing the Pavement Marking Program by sections allows staff to field evaluate and inspect the markings thoroughly. Budgeted resources can then be focused in a specific area raising and maintaining the level of service City wide. A7.Page 311 of 703 City staff maintains flexibility to handle any “hot spots” that develop outside the program schedule. In March of 2019, as in past years, the City of Evanston participated in the Municipal Partnership Initiative (MPI) to attempt to secure lower per unit pricing. The lowest qualified bidder for 2019 was found to be Precision Pavement Markings, Inc. The contract term is understood to be for a one (1) year period with possible two (2) additional one (1) year period extensions. This would be the first extension. Prices have increased as permitted per the contract. The chart below shows the increase compared to last year. 2019 VS. 2020 Price Comparison: This is a Quantity Based contract. Payment to the contractor is based on the quantity of the work completed using the table above to calculate the costs. The pavement marking contract will not exceed the budgeted amount of $110,000. Legislative History: City Council approved the 2019 pavement marking contract with Precision Pavement Markings, the successful bidder of the 2019 MPI bid. Attachments: City of Evanston 2020 Pavement Marking Pricing 2019 PAVEMENT MARKING MPI BIDS PAVEMENT MARKING SCHEDULE Page 2 of 5 A7.Page 312 of 703 Ere cisioznPaVernaer:I March 16,2020 2020 UNITPRICE SHEET THERMOPLASTICPAVEMENTMARKING—LETI'ERSAND SYMBOLS------------------------3.96 SF THERMOPLASTICPAVEMENTMARKINGLINE—4 INCH----------------0.55 LF THERMOPLASTICPAVEMENTMARKINGLINE—6 INCH——————————--0.80 LF THERMOPLASTICPAVEMENTMARKINGLINE—12 INCH---------- THERMOPLASTICPAVEMENTMARKINGLINE—24 INCH---------------- PAINTPAVEMENTMARKINGLINE—LETTERSAND SYMBOLS ----026 LFPAINTPAVEMENTMARKINGLINE—4 INCH-------------------------------— PAINTPAVEMENTMARKINGLINE—6 INCH------------------------------—0.66 LF PAINTPAVEMENTMARKINGLINE—12 INCH-1.27 LF PAINTPAVEMENTMARKINGLINE—24 INCH-2.55 LF EPOXYPAVEMENTMARKINGLINE—4 inch---—0.46 LF EPOXYPAVEMENTMARKINGLINE—5 INCH----~--0.56 LF EPOXYPAVEMENTMARKINGLINE—LETTERSANDSYMBOLS——~------3.35 SF EPOXYPAVEMENTMARKINGLINE-6 INCH——-----0.90 LF EPOXYPAVEMENTMARKINGLINE—12 INCH---—--1.62 LF EPOXYPAVEMENTMARKINGLINE-24 INCH--—--------—-------——------—--3.35 LF PREFORMEDTHERMOPAVEMENTMARKING-LETTERS/SYMBOLS--------51.00 SF MODIFIEDURETHANEMARKINGSLINE—4 INCH--------------------1.02 LF MODIFIEDURETHANEMARKINGSLINE—6 INCH----1.53 LF MODIFIEDURETHANEMARKINGSLINE~12 INCH---—3.06 LF MODIFIEDURETHANEMARKINGSLINE-24 INCH----------------------—-6.12 LF MODIFIEDURETHANEMARKINGSLINE~LETTERSANS SYMBOLS--~--——-----—---6.12 SF RAISEDREFLECTIVEPAVEMENTMARKERS --—--25.50 EACH REPLACEMENTLENSREFLECTOR--------——7.65 EACH PAVEMENTMARKERFILL(EPOXYFILL)—--—----————---4.08 EACH PAVEMENT MARKINGREMOVAL------------------------------------—~~0.26 SF GROOVING FOR RECESSEDMARKINGS—5 INCH ---—0.76 LF GROOVING FOR RECESSEDMARKINGS-13 INCH--—-------------------------------------—-3.06 LF PPM,Inc.-P.O.BOX.705,Elgin IL60121-Phone 847-931-9092’Fax 847~637-0867-Email: estimating@precisionpavement.com Page 3 of 5 A7.Page 313 of 703 2019 PAVEMENT MARKINGS – MPI BID Bid Opening Date: 03/26/2019 at 1:00 pm local time As Read RFB # 19040 Cliff Ruemmler Page 1 Bidder Total Bid Amount Marking Specialists Corp. $ 734,728.17 Precision Pavement Marking $ 482,975.90 End of Document Page 4 of 5A7.Page 314 of 703 McCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X C IRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A YE R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MUL FORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMI CHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002020 2017 2018 2016 2016 2017 2019 20192018 Pavement Marking Schedule 5/3/2016 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. PavementMarkingScheduleMap.mxd ´ City of Evanston Department of Public Works Scheduled Year 2016 2017 2018 2019 2020 Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile Page 5 of 5 A7.Page 315 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Public Services Bureau Chief CC: David Stoneback, Public Works Agency Director; Patrick O'Donoghue, Streets Supervisor Subject: Approval of Contract Award with Ozinga Ready Mix for Single Source Purchase of Concrete Date: April 13, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one -year single source contract with Ozinga Ready Mix (2525 Oakton Street, Evanston, IL 60202) for the purchase of redi-mix concrete in the amount of $45,000. Funding Source: Funding for this purchase will be provided by three separate accounts as follows: General Fund 100.40.4(Account (Account Fund Water $18,500; of the in 510.65055) amount 510.40.4540.65051) in the amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the amount of $9,000. Council Action: For Action Summary: In 2011, the City of Evanston sought competitive bids for the purchase of concrete materials. Ozinga was the only bidder for the materials and was awarded the contract by City Council. Subsequently in February 2016, a bid was again advertised for concrete materials, and once again only Ozinga submitted a bid. When other vendors were queried as to why they did not bid, the answer provided was that due to the geographic proximity of the Ozinga plant to Evanston no other vendor felt they could compete. In February of 2020, Staff approached Ozinga and Prairie Material to provide quotes on concrete products based on yearly estimates. Of the two submitted quotes, Prairie’s unit prices for concrete products used most by the City were lower than that of Ozinga. H owever, Prairie charges additional unloading wait time for any loads that take longer than 60 minutes A8.Page 316 of 703 to off load, at a rate of $2.00 per minute. This extra charge can add up to hundreds of dollars per load. City crews usually have multiple stops throughout the day at various work locations. This requires the Redi-mix concrete truck to spend multiple hours, if not the entire day, with the crew. City crews usually wait to order a full load of concrete rather than partial loads so as to not incur minimum (partial) load penalties. The less concrete yards ordered per load the higher the minimum load charge would be. For example; a load of 8 yards would not incur any minimum load charges while a load of 4 yards would incur a charge of $120 and a load of 2 yards or less would incur a minimum load charge of $200. Ozinga has agreed to waive any wait time charges on delivery of redi-mix Concrete, as they have done so in the past. Price should not be the only determining factor when it comes to concrete. Fresh concr ete is a perishable product, having a relatively short time frame from when the water is added to the mix to when it hardens. Hence, time is of the essence when it comes to unloading a concrete truck and placing the material. If the concrete sits in the tr uck for too long, it will inhibit the quality of the product and potentially ruin a project. Since a day usually requires several stops at different work locations it is preferred that the drive time form the facility be as short as possible. Ozinga currently has a plant within Evanston. The closest Prairie plant is located 9 miles away, in Northbrook. Therefore, it is in the City’s best interest to purchase the concrete from a plant within Evanston. Other benefits of utilizing the closest redi-mix plant include: • Reduction of vehicle emissions due to a shorter driving distance • Ability for city crews to pick up small loads of concrete for emergency repairs, using City trucks Analysis: Below is a cost comparison breakdown between the Ozinga and Prairie ma terial quotes. The 2020 estimated total cost is $45,000. It is staff’s opinion that awarding the concrete and flowable fill purchase to Ozinga is in the City’s best interest for the following reasons: • Support of local business since the Ozinga plant is located in Evanston. • The environmental benefits of the concrete being provided from the closest available concrete plant. Page 2 of 7 A8.Page 317 of 703 • The operational benefits of having the concrete dispatched from a concrete plant within the city, minimizing wait time and material waste. • Proximity allows for staff to pick up small loads of concrete using city vehicles to save cost on minimum load delivery charges. • Ozinga’s willingness to waive any wait time charges that would otherwise be applied to any projects that run over 60 minutes. This is extremely valued as City staff typically unloads material in various locations on any given day. Legislative History: Attachments: Ozinga 2020 Redi-Mix Quote Prairie 2020 Redi-Mix Quote Page 3 of 7 A8.Page 318 of 703 Attention:WATER DEPT DAVE STONEBECK Quote Date:01/27/2020 Address:Area Pricing 2020 Quoted By:Bill Roe Sales Phone:(312) 735-6842 Sales Email:BillRoe@ozinga.com Job PO:Estimated Yards:1 Please read all charges, dates, and terms below. Prices firm through: 12/31/2020 Terms and Conditions HOURS OF OPERATION: MON-FRI 6:00 AM - 5:00 PM SAT 6:00 AM - 12:00 PM Need Stone, Gravel, Sand, or Recycled Materials? We do that too! Please contact Mark Franklin at 708-514-8936 for delivery information and pricing. No Escalation for this Quote. Any unpaid Balance at 45 days may have liens placed to secure payment – All prices on quote are applicable if used. Taxes not included. Prices subject to change after 60 days; additionally, prices subject to change based on change in scope of Project. Payment Terms: Net 30 (outstanding balances shall incur a late payment fee of 1.5% per month). Ozinga does not warrant the performance of concrete which is not adequately cured, is improperly handled and/or finished. Tests for slump and air content shall be made in accordance with procedures listed in the current ASTM C94 and by certified field inspectors. Any water added shall be at Customer's risk. Ozinga will always strive to deliver materials in a timely manner but at times delays may occur. Ozinga will not accept back charges for service issues. This quote is solely for the Customer's own internal use and is not to be published or disseminated to any third party. Signature:Date: Customer Signature Notes Additional Charge Price / Rate Additional Charge Price / Rate Liquid Calcium Chloride $4.25 per % per CYD Integral Fiber - Fibermesh $9.00 per CYD Hot Weather Cooling $25.00 per CYD NCA (Non Chloride Accelerator)$9.00 per % per CYD Overtime Delivery (plant charge may apply)$10.00 per CYD Saturday Delivery $80.00 per Load Integral Fiber - Stealth $8.00 per CYD High Range Water Reducer $9.00 per CYD Water Reducer Retarder $4.25 per oz per CYD Waiting Time - after 60 minutes $0.00 per Minute Fuel Surcharge A fuel surcharge will be effective when the price of diesel fuel exceeds $3.75 per gallon. Ask your salesman for details. Minimum Load Charge <7CY $20|<6CY $40|<5CY $80|<4CY $120|<3CY $160|<2CY $200 Winter Service $10.00 per CYD from Nov 01 to Mar 31 Mix Usage (Qty)Price 1050 3000 PSI FULL AE $128.00 per CYD 1055 3500 PSI FULL AE $132.00 per CYD 1060 4000 PSI FULL AE $136.00 per CYD 1497 6.0 BG FULL AE $136.00 per CYD 6.1 STATE 6.1 PV,SI STATE PRICE GROUP $138.00 per CYD 1877 .53 FLOWABLE FILL FA FULL AE $128.00 per CYD 785Z 71-PCC-785Z 7.0 BG WRHR WR AE $149.00 per CYD 571Z 71-PCC-571Z 4.3 WR FA FULL AE $136.00 per CYD 570Z 71-PCC-570Z 4.6 WR FA FULL AE $137.00 per CYD 4022 71-PCC-0148 6.1 BG WR FULL AE $138.00 per CYD 4023 71-PCC-0543 7.0 BG WR FULL AE $149.00 per CYD Environmental Charge $3.00 per CYD ©2020 Ozinga Ready Mix Concrete, Inc.Page 1 of 1 Ozinga Ready Mix Concrete, Inc. 2222 S. Lumber Street Chicago, IL 60616 P (312) 432-8100 F (312) 432-8101 Chicago DivisionQuote # 95585677 Customer:CITY OF EVANSTON Project:Area Pricing 2020 Page 4 of 7 A8.Page 319 of 703 QUOTATION QUOTED:February 27, 2020 REVISED:February 27, 2020 REV#:0 QUOTE EXPIRATION:March 28, 2020 SALES REP:Scott Stamper - Cell: (708) 557-7849 COMPANY NAME:CITY OF EVANSTON ATTENTION: ADDRESS:2100 RIDGE AVE, EVANSTON, IL 60201 PHONE: EMAIL:Edgar Cano <ecano@cityofevanston.org>FAX: PROJECT NAME: ADDRESS: MIX NUMBER PRODUCT DESCRIPTION USE PRICE UOM 6160305 71PCC707P PV SI 6.1 PV SI $135.00 PER YARD 6113652 4000PSI GEN LS AE MID FLATWORK $134.00 PER YARD 6113356 P3500 PSI AE FLATWORK $128.00 6115771 71PCCLS01 CLSM MIX # 1 FLOOWABLE FILL $100.00 $3.00 PER YARD ESCALATIONS January 1, 2021 increase $5.00 PER YARD January 1, 2022 additional increase $10.00 PER YARD Terms: Environmental Fee 7601 W 79th St, PO Box 1123, Bridgeview, IL 60455 CITY OF EVANSTON Project Information must be complete at deliveryVARIOUS LOCATIONS CITY OF EVANSTON CONCRETE QUOTATION - Page 1 Office: 708-458-0400 Dispatch: 800-649-3690 http://www.prairie.com/ COMPANY INFORMATION VCNA Prairie LLC THANK YOU FOR YOUR BUSINESS! Notes: EDAGR 847-448-8149 PROJECT INFORMATION NET 30 Page 1 of 3 Page 5 of 7 A8.Page 320 of 703 QUOTATION QUOTED:February 27, 2020 REVISED:February 27, 2020 REV#:0 QUOTE EXPIRATION:March 28, 2020 SALES REP:Scott Stamper - Cell: (708) 557-7849 COMPANY NAME:CITY OF EVANSTON ATTENTION: ADDRESS:2100 RIDGE AVE, EVANSTON, IL 60201 PHONE: EMAIL:Edgar Cano <ecano@cityofevanston.org>FAX: PROJECT NAME: ADDRESS: OTHER ITEMS PRODUCT DESCRIPTION PRICE UOM 8431 $9.00 PER YARD 8432 $6.80 PER YARD 8681 $10.00 PER YARD 8501 $9.00 PER YARD 8504 $18.00 PER YARD 8506 $27.00 PER YARD 8378 $2.90 PER YARD 8385 $5.80 PER YARD 8633 $4.50 PER YARD Environmental Fee $3.00 PER YARD Summer Service When conditions require artificial cooling $25.00 PER YARD Winter Service Effective November 1 through March 31 $10.00 PER YARD Saturday Delivery Effective all day Saturday (Subject to plant opening)$10.00 PER YARD Minimum Load Fee Under 8 yd3-$ 20; Under 7 yd3-$30; Under 6 yd3-$40; Under 5 yd3-$80; Under 4 yd3-$120; Under 3 yd3-$160; Under 2 yd3-$200 Fuel Surcharge $0.00 PER LOAD Wait Time Unloading time of sixty (60) mins per load at no additional charge. Additional unloading time charged at:$2.00 PER MINUTE Dump & Disposal Returned concrete greater than or equal to one (1) yard $300.00 PER LOAD Clean Up Charge Color Wash or other excess cleaning, including washing customer's equipment $200.00 PER LOAD Extra Stop/ Diversion Truck taken to multiple locations or load diverted to another location after loading $100.00 PER LOAD Cancellation Fee Overtime Delivery (M-F)Truck loaded outside hours of 5am - 4pm $10.00 PER YARD Overtime Plant (per Order) - 4 hour minimum when plant not otherwise operating $600.00 PER HOUR Early (Mon - Sat*)One hour before first truck due on job until 6am Late (Mon-Fri)5pm until one hour after last truck empty. Late (Saturday*)1pm until one hour after last truck empty Project Information must be complete at delivery Fibermax Fibrillated Fibers (1.5 lb bag) Fibermax Mono Fibers Superplasticizer (on mixes under 6000 psi; call for higher strength mixes) Non Chloride Accel 1.0% Non Chloride Accel 2.0% Non Chloride Accel 3.0% Calcium Chloride Accel 1.0% This is a quotation on the goods named, subject to the conditions noted below: 1. Not binding on Prairie unless accepted in writing within 30 days of issue, and is subject to withdrawal prior to acceptance. Prairie reserves the right to revoke this Quotation at any time up to 10 days following Buyer's acceptance. 2. The pricing contained herein shall be valid until quote expiration date shown above, should you need pricing beyond date of expiration, please contact our Sales Department for further assistance. 3. Terms and Conditions contained on page 3 are an integral part of this quotation. 4. If you are tax-exempt you must present your tax exemption certificate before the order is shipped. Quoted prices DO NOT include tax. 5. Early strength mix design performance is contingent upon a minimum sustained ambient temperature of 70 degrees. 6. Prairie does its utmost to deliver materials according to the customer's requested schedule, but at times delays may occur. Prairie will not accept back charges for service issues. To accept this quotation, sign here and return: ______________________________________________ Print Name: ______________________________________________ THANK YOU FOR YOUR BUSINESS! Calcium Chloride Accel 2.0% Retarder * Note that all Saturday orders less than 100 yards are subject to plant time charges for the entire duration of the pour. For Sunday and Holiday overtime pricing, please contact your Sales Representative. Cancellation of SHIP REGARDLESS or CONFIRMED order scheduled up to 9:30am. Up to 100 yd3: $500. Over 100 yd3: $500 + $4/yd3 for each yd3 over 100yd3. EDAGR 847-448-8149 PROJECT INFORMATION CONCRETE QUOTATION - Page 2 7601 W 79th St, PO Box 1123, Bridgeview, IL 60455 Office: 708-458-0400 Dispatch: 800-649-3690 http://www.prairie.com/ COMPANY INFORMATION VCNA Prairie LLC Page 2 of 3 Page 6 of 7 A8.Page 321 of 703 TERMS AND CONDITIONS Seller hereby agrees to sell to Buyer and Buyer hereby agrees to purchase from Seller goods and materials, subject to all terms, conditions and provisions as set forth below or herein (hereinafter “Terms and Conditions”). 1.Advance Credit.Seller agrees to advance credit to the Buyer by permitting the Buyer to purchase goods and materials from the Seller on an open account;provided,however,that the Seller has the absolute right to refuse Buyer any credit or additional credit at any time and retains the right to deny said credit to the Buyer based on the Seller’s credit and underwriting requirements,conditions and criteria.Seller shall retain the sole and exclusive right to increase, decrease or refuse to provide credit at anytime and without notice.The acceptance or approval of this Credit Application and Sale Agreement creates no obligation on the part of Seller to sell product or extend credit to the Buyer. 2.Governing Conditions of Sale.All sales of goods,materials and services by the Seller are subject to these Terms and Conditions.No changes,modification or alteration of the Terms and Conditions will be effective against Seller,unless the same are in writing and signed by a duly authorized officer of the Seller.Buyer’s acceptance of delivery of all part of the goods and materials to be furnished hereunder shall constitute Buyer’s acceptance of the Terms and Conditions herein.To the extent any terms,conditions and provisions contained in Buyer’s purchase documents,purchase orders,invoices,work orders or other writings conflict with or limit the Terms and Conditions contained herein,same shall be null and void and these Terms and Conditions shall control. 3.Acceptance of Goods and Materials.Acceptance of delivery of the goods and materials constitutes acknowledgement by the Buyer of its acceptance of the same.Prices quoted to the Buyer do not include cost of inspection,tests or bond.Any and all testing of goods and/or materials to be performed prior to Buyer’s acceptance of the goods and/or materials and which testing is to be performed by the Buyer or Buyer’s agents or at Buyer’s request,must be approved in writing by the Seller prior to shipment. 4.Warranty.Seller warrants that the goods and materials shall conform to the description in the Delivery Ticket issued by the Seller at the time the goods and materials leave the Seller’s facilities.THE FOREGOING WARRANTY IS EXCLUSIVE AND IS GIVEN AND ACCEPTED IN LIEU OF ANY AND ALL OTHER WARRANTIES,EXPRESS OR IMPLIED,INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTY OF MERCHANTABILITY AND THE IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE.BUYER’S SOLE AND EXCLUSIVE REMEDY UNDER THIS WARRANTY IS THE REFUND OF THE PURCHASE PRICE PAID AND IS TO THE EXCLUSION OF ALL OTHER REMEDIES INCLUDING WITHOUT LIMITATION THE RECOVERY OF SPECIAL,INDIRECT,INCIDENTAL OR CONSEQUENTIAL DAMAGES.The remedy set forth herein is the sole and exclusive remedy and the Buyer shall have no other rights or remedies other than as set forth herein. Additionally,Seller makes no Warranties other than as set forth herein,whether expressed or implied,and shall have no responsibility whatsoever once admixtures,water or other materials are added to the goods and/or materials at the time of delivery,whether the admixtures,water or other materials are added by the Buyer or the Seller at the Buyer’s request.Any Warranties that might otherwise exist shall be deemed null and void and of no further force or effect if the goods and/or materials are not received,handled,placed,furnished and or cured in accordance with applicable ACI,ASTM or specific project guidelines by certified personnel. The Buyer hereby agrees not to return to the Seller any goods and materials for the Seller’s account without specific written authorization from the Seller.Buyer further agrees not to withhold any payments due,notwithstanding a pending adjustment may be necessary with respect to a claim. 5.Charges.Buyer shall be liable for and shall promptly pay when due,all charges set forth herein,including but not limited to,the price of goods and materials,taxes,delivery,pick-up and other charges in accordance with these Terms and Conditions.Unless otherwise agreed in writing,payment terms are Net 10 days,no retainage.Invoices and payment will be for the actual quantities at the quoted prices based on Delivery Tickets provided by the Seller.An environmental fee for concrete may be assessed per yard.The Buyer shall be responsible to pay for any goods and materials ordered and which the Buyer does not take delivery of,unless a written cancellation prior to the time that the Seller has commenced the production of the goods and materials is received by Seller.All payments due hereunder and not made in a timely manner in accordance with the terms set forth herein,shall accrue interest thereon at the rate of 1.5%per month or the maximum permitted by law.Time is of the essence with regard to payments due hereunder.Any check tendered with an endorsement purporting to be an accord and satisfaction or a partial or full release of limitation of Seller’s rights or remedies shall be without effect.All sums due and payable hereunder shall be paid at any of Seller’s locations. 6.Delivery of Goods and Materials.Buyer shall provide a minimum twenty-four (24)hours advance notice for delivery.Buyer shall schedule pours at least twenty-four (24)in advance stating a specific start time and a specific pour rate.Seller shall have no responsibility for goods lost due to Buyer’s failure to maintain the scheduled delivery time and the curb line or enter upon public or private property,or to make delivery at a specific delivery site.The Buyer shall be responsible to provide safe and adequate access.Buyer shall be responsible for any and all costs and/or damages that may be incurred with regard to such a delivery.The Seller and Buyer further agree that (a)the Seller reserves the right to determine whether the delivery site is suitable for such a delivery and the Seller may refuse delivery to such a site,and its sole and absolute discretion;(b)Buyer shall provide reasonable facilities to allow Seller to clean delivery vehicles to avoid tracking mud,dirt,rocks,and debris onto public roads;(c)at the time of delivery,Buyer shall provide duly authorized personnel to execute a delivery ticket,and Buyer’s failure or refusal to do so shall be deemed agreement with all matters set forth in the relevant delivery ticket furnished by Seller,including without limitation the price,quantity,and quality of the materials and/or goods being delivered;and (d)where Buyer requests delivery of goods and materials to an unattended site,the Seller will not be liable for any loss or damage to such goods and materials so delivered. 7.Concrete prices are based on full legal loads of the truck making delivery,except one load of smaller quantity when required to finish a day’s pour on continuous pours exceeding a full legal load.Due to mixing limitations,deliveries will not be made for less than 2 cubic yards. Concrete loads of less than a full legal load and aggregate and sand loads less than truckload quantities may be subject to standard short load fees.(MATERIAL ORDERED IN EXCESS OF REQUIREMENTS AND RETURNED WILL BE CHARGED AT SELLERS CURRENT PROCESSING CHARGE). 8.Guaranteed strength concrete is designated to attain the specific compressive strength per square inch at 28 days,using a water cement ratio to produce a slump not to exceed 5”when tested in accordance with rules of A.S.T.M.Where the Buyer requires concrete at greater slump,a charge will be made to cover the cost of additional cement required. 9.If at any time water or other material is added to the concrete by Buyer or at his request,the Seller is no longer responsible for either the slump or the strength of the concrete so treated 10.A maximum time per load is allowed for the delivery of each load of material.If trucks are held beyond this period,the excess will be charged to the Buyer at the Seller’s current hourly rate for the particular equipment. 11.Default.Buyer shall be in default hereunder if:(a)Buyer fails to pay when due any amounts due under the Terms and Conditions;(b)Buyer shall fail to perform or observe any covenant, condition or agreement to be performed or observed under the Terms and Conditions;(c)Buyer ceases doing business as a going concern,makes an assignment for the benefit of creditors,admits in writing its inability to pay its debts as they become due,files a voluntary petition in bankruptcy or elsewhere for liquidation,dissolution,readjustment,composition or reorganization,is adjudicated a bankrupt or insolvent,or files an answer admitting the material allegations of a petition filed against it and any such proceeding,consents to or acquiesces in the appointment of the trustee,receiver or liquidator of it or all or any substantial part of its assets or properties,of if it,or its shareholders shall take any action looking to its dissolution or liquidation ;or (d)within sixty (60)days after the commencement of any involuntary proceedings against Buyer seeking reorganization,arrangement, readjustment,liquidation,dissolution or similar relief,such proceeding shall have not been dismissed or vacated. 12.Remedies.In the event of Buyer’s default,or if Seller has any reason to believe that Buyer may be unable to perform its obligations hereunder,Seller,at its option,shall be entitled to exercise any and all legal rights available to Seller including,any one or more of the following remedies:(a) Seller may suspend any or all shipments to Buyer until such time as Seller has received adequate assurance,in Seller’s sole and absolute discretion,of Buyer’s ability to perform its obligations hereunder,or (b)bring an action to file for amounts due.Should it be necessary for the Seller to place the Buyer’s account for collection,suit or other legal proceeding to enforce these Terms and Conditions,then in such event the Buyer agrees to pay all costs and expenses of collection,suit or other legal action including attorney’s fees,paralegal fees,expert fees,collection agency commissions and any other fees and costs necessary to enforce any right provided herein or to collect any sums due hereunder,including but not limited to the forgoing and any appeal or bankruptcy proceedings.All rights and remedies of Seller specified hereunder are cumulative and do not exclude any other rights or remedies allowed by law or equity.Interest shall accrue on all monies due hereunder both pre-judgment and post-judgment at the rate of 18%per annum. 13.Governing Law and Jurisdiction.The parties hereby voluntarily and unconditionally waive trial by jury.Any and all litigation arising out of or relating in any way to this Credit Application and Sale Agreement or by virtue of the parties’relationship shall be initiated and/or maintained solely in Cook County,Illinois and not elsewhere.The Buyer hereby irrevocably,voluntarily consents and agrees to submit itself to the personal jurisdiction of the state court in Cook County,Illinois having jurisdiction over the amount in controversy.Buyer hereby waives any objections to personal jurisdiction or venue.The laws of the state of Illinois shall govern the terms of this Credit Application and Sale Agreement. 14.Indemnification for Buyer’s Negligence.Buyer,at its own cost and expense,shall assume liability,indemnify,defend and hold harmless Seller and its officers and employees,from and against any liability and all loss,costs,damages,expenses,including court costs,reasonable attorneys’fees,reasonable appellate attorneys’fees,paralegal fees and disbursements paid or incurred by Seller,whether or not suit shall be commenced,on account of claims for whatever reason,including but not limited to,personal injury,including death,sustained by any person or persons whomsoever,including employees of Buyer,and for injury to or damage or destruction of property of a person or organization,including loss of use thereof,arising out of or resulting before, after or in connection with the performance of Buyer’s work or otherwise,excepting such matters caused in whole or in part by the fault or negligence of Seller. 15.Indemnification for Matters Caused in Whole or in Part by the Fault or Negligence of Seller.Buyer,at its own cost and expense,shall assume liability,indemnify,defend and hold harmless Seller,and its officers and employees,from and against any liability and all loss,costs, damages,expenses,including court costs,attorneys’fees,reasonable appellate attorneys’fees, paralegal fees and disbursements paid or incurred by Seller,whether or not suit shall be commenced,on account of claims for whatever reason,including but not limited to,personal injury, including death,sustained by any person or persons whomsoever,including employees of Buyer, and for injury to or damage or destruction of property of a person or organization,including loss of use thereof,arising out of or resulting before,after or in connection with the performance of Seller’s work under this Credit Application and Sale Agreement.Buyer’s monetary limitation for this specific indemnity clause shall be $1,000,000 or the maximum allowed by law. 16.Project Information.The Buyer agrees to furnish to the Seller,with respect to the goods and materials furnished hereunder,upon oral or written request,with copies of all payment bonds, notices of commencements,job addresses,and other information the Seller deems necessary to protect the Seller’s interest.The Seller shall have the absolute right to provide any necessary notices to third parties or otherwise,required to secure lien and bond rights available to the Seller as a matter of common or statutory law. 17.Miscellaneous.Seller’s failure at any time to require strict performance by Buyer of any of the provisions hereof shall not waive or diminish Seller’s right thereafter to demand strict compliance therewith,or with any other provision.In case one or more provisions contained in these Terms and Conditions shall for any reason be held invalid,illegal or unenforceable,in any respect,such invalidity,illegality or unenforceability shall not effect any other provision hereof and these Terms and Conditions shall be constructed as if the same had not been contained herein.These Terms and Conditions shall be binding upon and inure to the benefit of respective successors and assigns and is applicable to heirs and legal representatives of the parties hereto. 18.Entire Terms of Credit Application and Sale Agreement:The entire terms of this Credit Application and Sale Agreement are contained herein.No verbal representations or agreements shall modify the terms hereof.It is anticipated that materials or labor supplied by Seller to Buyer may be initiated through the use of invoices,purchase orders,work orders or written direction for Buyer to Seller.It is expressly agreed and understood that the terms of this Credit Application and Sale Agreement shall apply to all such purchase orders,work orders,invoices or other writings placed by Buyer to seller.To the extent there is any inconsistency between the Buyers invoice, purchase order,work order or other writing,the Terms and Conditions shall govern. Page 3 of 3 Page 7 of 7 A8.Page 322 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Edgar Cano, Public Services Bureau Chief CC: David Stoneback, Public Works Agency Director; Patrick O'Donoghue, Streets Supervisor Subject: Approval of Contract Award with Vaisala, Inc. for the Sole Source Lease of a Vaisala Road Weather Information System (RWIS) Date: April 13, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a five year sole source contract award to lease a real-time road observation and monitoring system from Vaisala, Inc., 194 South Taylor Ave., Louisville, CO 80027 in the amount of $60,000.00 for the five years of the contract broken down as an annual lease payment of $12,000.00 Funding Source: Funding for this project is included in the proposed FY 2020 General Fund (Account 100.40.4550.62375), which has a total allocation of $40,000, and no expenditures yet in FY 2020. Council Action: For Action Summary: Maintaining safe road conditions is one of the most vital responsibilities of the Public Works Agency. One critical component is the ability to understand current and future conditions and the capability of providing the appropriate response. The Vaisala RoadDSS system is a Road Weather Information System (RWIS) that monitors the weather (national, local and at the location of the station) and road surface conditions at the station. Sensors provide: real time road temperature, air temperature pavement surf ace conditions, surface friction, as well as wind and precipitation readings. All these monitored conditions along with station forecast and camera views are available to staff anytime online via their cloud based software. Alerts can be set up to notify staff of any potential issues so that appropriate plans of response can be executed. This information is especially helpful during weekend and non -work hours; A9.Page 323 of 703 allowing staff to be more proactive rather than reactive to situations during snow and ice control and other forms of emergency response, i.e. high winds and frost on pavement. This technology stores data providing staff the ability to evaluate past performance and compare to present and future needs by accessing the historical information. Data, fore casts, and condition monitoring provide a 72-hour prediction of road conditions, and performance index to assist staff in operational decisions. The RWIS system would allow the Public Works Agency to make better decisions about the utilization of resources (Personnel and Materials) to maintain safer roads and provide the general public with better and quicker communications regarding adverse weather and/or road conditions. This equipment and technology would greatly aid in snow and ice operations and incident response. Public Works Agency staff has reviewed the benefits of a real-time road observation and monitoring system and concluded that leasing the system rather than outright purchasing is the most cost-effective option currently available. The purchase of the system would require the City to fix and maintain all components of the system. However, maintenance is covered by the vendor in a lease agreement. At the end of the five-year lease, the City would have the option to renew and the vendor would provide the latest equipment and technology. The Public Works staff researched and reviewed the road weather system (Vaisala RoadDSS) from Vaisala Inc. The Vaisala RoadDSS is currently used by the following public agencies: City of Chicago Streets and Sanitation, City of Chicago Aviation, Niles Public Works, McHenry County, IDOT, Illinois Tollway, Colorado DOT and New Jersey Toll Authority, amongst others. Public Works staff also requested references from other users and was provided with two reports on the Vaisala system from the State of Montana DOT and Massachusetts DOT. Both reports are attached. According to the City of Chicago Procurement Document, there is a RoadDSS system located at the corner of Howard Street and McCormick Avenue. The RoadDSS system requires the cameras and sensory equipment to be installed within the right-of-way. The system is typically installed on traffic poles and must be within 15 feet of the pavement. The system looks similar to existing camera systems used by the police. In order to achieve the highest ROI from the system, it would be desirable, if possible, to capture data (temperature, wind speed, barometric pressure, images of the road, road conditions) from bridges, roads, intersection, and bike paths. The only location in Evanston that would provide the most ROI is the intersection of Green Bay Road, Ashland Avenue, and Noyes Street. This intersection has all of the requirements listed above. Listed below are some of the locations considered for the RWIS system . Attachments: Page 2 of 16 A9.Page 324 of 703 City of Evanston IL Vaisala Signed RoadDSS On Demand Data Services Agreement Page 3 of 16 A9.Page 325 of 703 Agreement Number: Vaisala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted Data Services Agreement Summary Vaisala Customer End User City Of Evanston, IL 2100 Ridge Avenue Evanston, IL 60201 City of Evanston, IL 2100 Ridge Avenue Evanston, IL 60201 Primary Contact: Patrick O'Donoghue Main Contact: Patrick O'Donoghue System Site Location Vaisala Systems Covered Per Quote Number: TBD Services Provided Vaisala RoadDSS data service, including: -Vaisala RoadDSS Data -Cellular Service -Sensor Monitoring -One (1) RWS200 Weather Station installed Contract Period: Year(s) Fee (USD) Evergreen terms (if applicable) Year 1 $12,000 / YR n/a Year 2 $12,000 / YR Year 3 $12,000 / YR Year 4 $12,000 / YR Year 5 $12,000 / YR *Invoiced monthly; subject to discounts for additional systems as provided in the Agreement Page 1 of 13 NA by Vaisala and the City of Evanston for best placement for power and installation. Page 4 of 16 A9.Page 326 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted Data Services Agreement This Data Services Agreement (the “Agreement”) is entered into and shall be effective April 1, 2020 (the “Effective Date”) and is between the City of Evanston (hereinafter known as “Customer”), with offices located at 2100 Ridge Avenue, Evanston, Illinois 60201 and VAISALA INC. (hereinafter known as "Vaisala"), a Delaware corporation with offices located at 194 South Taylor Avenue, Louisville, CO 80027. 1.DESCRIPTION OF DATA SERVICES; DOCUMENTATION 1.1 Vaisala shall provide the data services (the “Services”) to the Customer as described below. 1.1.1 Vaisala RoadDSS is a web-hosted, all-inclusive data service system (“System”) in which Vaisala hosts the software display for one or more RWS200 Road Weather Information Services (RWIS) remote processing unit (RPU) stations. Vaisala will poll the RPU data at a minimum every 10 minutes and display the information graphically on the specific site. The site will be available to Customer users through any web browser. Data will be archived by Vaisala. 1.1.2 The Vaisala RoadDSS data (“Data”) shall be accessible through Vaisala RoadDSS software provided to Customer, and shall be available to up to ten (10) individuals designated by Customer. The Vaisala RoadDSS software suite (the “Software”) is web- based software which allows the user to view observational data, archive data, maps and camera images through the same web interface. 1.1.3 Vaisala shall provide all data communication and sensor monitoring services as part of the Services. The sensor monitoring feature alerts Vaisala upon any sensor or system error. Vaisala technical experts will attempt to resolve issues remotely if possible. In the event any issue cannot be solved remotely, Vaisala shall make an on-site visit and repair at no cost to Customer. 1.2 Vaisala will provide the Services described herein per the installation, commissioning and maintenance by Vaisala of the equipment listed in Exhibit B (the “Equipment”). Customer may order Equipment for additional sites as provided in Section 2.2 below. Vaisala shall maintain ownership of the Equipment through the Term (as defined below). 1.3 The Services received by Customer as set forth in this Agreement shall be subject to the General Conditions of Information Service, which are available here: http://www.vaisala.com/Vaisala%20Documents/Terms/DOC235787.pdf. These Terms are hereby incorporated into this Agreement by reference. This Agreement, the Terms constitute a legally binding agreement between Vaisala and the Customer, and shall take precedence over any Page 2 of 13 Page 5 of 16 A9.Page 327 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted inconsistent or conflicting provision in any prior agreement, representation, discussion, marketing message or understanding relating to the Services. 1.4 Vaisala hereby grants access and user rights to up to two (2) contract weather service providers of Customer for forecast purposes, provided that such permitted parties are disclosed by the parties on Schedule 1.4 to this Agreement. The standard format of the Data is Extensible Markup Language (XML); any different formatting of the Data for permitted parties requires a Change Order (as defined in Section 2.2 below) for development. 2.TERM 2.1 Term. The term of this Agreement shall be for 5 (five) years, unless earlier terminated under the termination provisions of Section 7 (“Term”). 2.2 Change Orders. Customer may, by giving written notice to Vaisala at any time during the term of this Agreement; request changes to this Agreement (each a “Change Order”). Vaisala shall, within forty-five (45) business days of receipt of written notice from Customer, either (a) generate a Change Order, specifying the terms and conditions under which such services shall be performed, or (b) reject the requested change in a written instrument to Customer, in which case this Agreement shall continue in full force and effect unchanged. After receipt of the Change Order, Customer may elect to do one of the following: 1) accept the Change Order; or 2) withdraw the request, in which case this Agreement shall continue in full force and effect unchanged; or 3) terminate the Agreement for convenience in accordance with Section 7.1. Change orders may include orders by Customer for one or more additional RWS200 Road Weather Information Services (RWIS) remote processing unit (RPU) stations to be installed at different locations. Such additional orders shall trigger pricing adjustments for the Data as set forth in the Pricing Schedule attached as Exhibit A. 2.3 Effect of Termination or Expiration. In the event of expiration of this Agreement, or termination under Section 7, all fees due to Vaisala shall be paid in accordance with Section 7.4. 3.RESPONSIBILITIES 3.1 Vaisala Responsibilities. In addition to providing the Services as set forth in Section 1, Vaisala shall be responsible for the following: 3.1.1 Vaisala shall supply, install and commission the Equipment to provide the Services as set forth herein. The Equipment shall be installed on an existing light pole to be provided by Customer as set forth in Section 3.2.1 below. Vaisala shall maintain full ownership of the equipment, and shall perform service and maintenance to the equipment at its own cost during the Term to ensure proper deliver of the Services. Page 3 of 13 Page 6 of 16 A9.Page 328 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted 3.1.2 Vaisala shall use commercially reasonable efforts to make the purchased Services available 24 hours per day, 7 days per week at an Average Monthly Uptime level of 95%. Average Monthly Uptime is defined as (# of data messages received) ÷ (# data messages expected) as averaged on monthly basis. Excluded from the Average Monthly Uptime calculation are outages caused by (a) planned downtime of which Vaisala shall provide no less than 8 hours’ notice, (b) electrical failures, lack of access to the Equipment for repair or maintenance, or other delays covered under “Customer Responsibilities” listed in Section 3.2 below, (c) any Force Majeure event as described in Section 7.3, or (d) otherwise stated in the description of the Service. 3.1.3 Vaisala shall provide a ½ day webinar to Customer that will cover the functionality of the Software and the information which can be viewed by Customer. Vaisala and Customer shall determine the date for such webinar, and Customer shall provide user log-in information for the webinar as set forth in Section 3.2.4 below. 3.1.4 Vaisala shall provide technical support via the Vaisala help desk at no additional charge, and/or upgraded support if purchased separately. 3.1.5 During the Term of and for a period of at least one (1) year after completion of Vaisala’s obligations pursuant hereunder, Vaisala will maintain the following levels of insurance coverage with a reputable and financially sound insurance carrier: (a) workers’ compensation insurance as required by applicable law; (b) employer’s liability insurance with limits not less than US $1 million; and (c) Commercial General Liability, including Products (to cover the Equipment) and completed Operations and Contractual Liability, with a minimum combined single limit of US $2 million per occurrence. 3.1.6 Upon the end of the Term or any renewals of this Agreement, Vaisala shall remove the Equipment at no additional cost to the Customer, other than costs associated with providing an electrician on-site pursuant to Section 3.2.3 below. Vaisala shall make all commercially reasonable efforts to have minimal impact to the surrounding area when removing the Equipment. 3.1.7 Vaisala shall provide Customer all software updates to the System as such updates become available and are generally distributed by Vaisala. To the extent any of the equipment is subject to a recall or other required update (not including the availability of a newer version of any product), Vaisala shall make such necessary repairs, replacements or updates to such equipment without charge to the Customer 3.2 Customer Responsibilities. 3.2.1 Customer shall provide a standard light pole that is at least fifteen (15) feet tall, which may be a stand-alone or existing traffic signal pole, at a location approved by Vaisala for Page 4 of 13 Page 7 of 16 A9.Page 329 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted Vaisala’s mounting of the Equipment. The location of the pole must not be in a location where snow is likely to be thrown to the height of the mounted sensors. 3.2.2 Customer shall provide Vaisala right-of-way access for the mounting of the Equipment and any required maintenance during the Term without cost to Vaisala. If any permits are required for the installation, commissioning or servicing of Equipment, Customer shall provide such permits to Vaisala without cost. Customer shall also provide traffic control and safety work zones for Vaisala’s installation, commissioning, and servicing of any part of the Equipment on or near an active roadway. If Vaisala requires a bucket truck for any installation, commissioning or servicing of Equipment, Customer shall provide the bucket truck without cost to Vaisala. 3.2.3 Customer shall provide and/or install electrical service to the Equipment, and shall provide an electrician on-site during the installation and removal of the Equipment. Ongoing support of the electrical services shall be the responsibility of Customer. Notwithstanding Section 1.1.3 above, if any fault in the delivery of Services is determined to be the result of a power failure, Vaisala will request that Customer investigate and confirm power availability. All electrical support shall be provided by Customer without charge to Vaisala. 3.2.4 Customer shall provide user log-in information for all attendees of the training webinar described in Section 3.1.2 above at least two (2) weeks prior to the scheduled date of the webinar. 3.2.5 Customer shall be responsible for its users’ compliance with this Agreement, and use commercially reasonable efforts to prevent unauthorized access to or use of the Services, and notify Vaisala promptly of any such unauthorized access or use, and use the Services only in accordance with the user guides and applicable laws and government regulations. Customer shall not (a) make the Services available to anyone other than authorized users, (b) sell, resell, rent or lease the Services. 4.INVOICES 4.1 Invoices. Invoices shall be due and payable by Customer to Vaisala net 30 days from the date of the invoice. The amount due on each invoice shall be as set forth in the Pricing Schedule attached hereto as Exhibit A. For purposes of the Software License, the amount due on each invoice shall be the “License Fee” as defined in the Software License. 4.2 Taxes and Duties. Unless stated otherwise, Vaisala shall be reimbursed for all taxes, duties and other levies charged to Vaisala or its personnel in the performance of the Agreement. 5.COPYRIGHT AND CONFIDENTIALITY Page 5 of 13 Page 8 of 16 A9.Page 330 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted 5.1 Copyright and Confidentiality. The copyright and other intellectual property rights in all Vaisala software, web displays, or documents furnished to Customer, shall at all times remain the property of Vaisala and neither the resources provided nor their contents shall be used without Vaisala's express prior written consent for any purpose other than for the purpose for which they were furnished. Customer shall not, without Vaisala's prior written consent, disclose, transfer, transmit or otherwise make available to a third party in any manner or form whatsoever the resources or their contents or any information thereof which can permit the duplication or other utilization of them by any third party. These confidentiality obligations shall also apply to the Agreement and Vaisala’s quotations and acknowledgements of orders, together with the plans and other documents contained therein. 6.ASSIGNMENT 6.1 Assignment. Customer shall not be permitted to transfer or assign, in whole or in part, this Agreement or any rights or obligations hereunder except with the written authorization of Vaisala, which authorization shall not be unreasonably withheld. In the event of any permitted assignment or transfer of this Agreement or the obligations under this Agreement, the parties agree that such obligations shall be binding upon the assigning or transferring party’s executors, administrators and legal representatives, and the rights of assignor or transferor shall inure to the benefit of assignee or transferee. Any attempted transfer, assignment, sale or conveyance, or delegation in violation of this Section shall be null and void. 7.TERMINATION 7.1 Termination Without Cause. Either party may terminate this Agreement without cause, to be effective on the second, third or fourth anniversary of the Effective Date, provided the terminating party gives the other party written notice at least sixty (60) days prior to the end of the applicable anniversary of the Effective Date. In the event that Customer terminates the Agreement pursuant to this Section 7.1, there shall be a termination fee due and payable on the termination date of the Agreement equal to the fixed price per month applicable on the month prior to termination (as calculated according to Exhibit A) multiplied by six (6). 7.2 Termination for Cause. This Agreement may be terminated by either party should any of the following occur: 7.1.1 either party materially breaches any terms or provisions of this Agreement and fails to cure the same to the non-breaching party’s satisfaction within thirty (30) days of the date of receipt of such notice; 7.1.2 either party breaches, misuses or misappropriates any proprietary and/or confidential interest or right held by the other party; or Page 6 of 13 Page 9 of 16 A9.Page 331 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted 7.1.3 either party initiates bankruptcy proceedings, either under Chapter 7 or 11, or becomes insolvent or ceases to do business for sixty (60) days. 7.3 Force Majeure. Neither party shall be liable to the other for any loss or delay in the performance of a required obligation if such loss or delay is caused by acts of God, strike, riot, fire, flood, natural disaster, government action or inaction, war, terrorist attack, military hostilities, or other similar cause beyond such party’s control, provided that such party gives prompt written notice of such condition and resumes its performance as soon as possible. If such a condition continues for a period of 180 consecutive days, then this Agreement shall be terminated without further liability or obligation by either party, except for those obligations that survive under this Agreement. 7.4 Effect of Expiration or Termination. In the event of expiration and/or termination, the period of termination shall start from the date specified in the notice by Customer or Vaisala. Customer shall not be obligated to pay for any Services rendered after the date of termination, except that Customer shall be responsible for non-cancellable expense or commitment amounts that occur after the termination date and that such amounts shall remain due, owing and payable after the date of termination. The parties acknowledge that any amounts paid to Vaisala shall be non- refundable. 7.5 Injunctive Relief. In the event of termination under Section 7.2, in addition to any other remedies, the non-breaching party may seek immediate injunctive relief and actual direct damages within the limitations of liability specified herein; except where otherwise stated in this Agreement. 8.DISPUTES / ARBITRATION / GOVERNING LAW 8.1 Notice of Dispute. In the event that a claim or dispute arises hereunder, the claim or controversy shall be reduced to writing by the aggrieved party and delivered to the non-aggrieved party pursuant to the notice provision set forth in Section 9.4. The non-aggrieved party shall be given thirty (30) days from the date of receipt of such writing to explain and/or remedy such claim or controversy to the aggrieved party’s satisfaction. If the aggrieved party is not satisfied with such explanation and/or remedy, the claim or controversy shall be submitted to binding arbitration. 8.2 Arbitration. If the aggrieved party is not satisfied with such explanation and/or remedy, the claim or controversy shall be submitted to binding arbitration by a single arbitrator chosen by the American Arbitration Association in accordance with the Commercial Rules of the American Arbitration Association. The prevailing party shall be entitled to reasonable and documented attorney’s fees and administrative fees in the event an action is brought. Notwithstanding the foregoing, the arbitrator shall award any damages subject to the limitations of liability recited herein. Any court having jurisdiction over the matter may enter judgment on the award of the arbitrator. Service of a petition to confirm the arbitration award may be made by First Class mail or by commercial express mail, to the attorney for the party or, if unrepresented, to the party at the last known business address. Page 7 of 13 Page 10 of 16 A9.Page 332 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted 8.4 Choice of Law. This Agreement is made under and shall be constructed according to the laws of the State of Colorado, notwithstanding the applicability of the conflicts of laws rules of Colorado. 9.MISCELLANEOUS PROVISIONS 9.1 Cause of Action. No action, regardless of form, may be brought by either party more than two (2) years after the termination and/or expiration of this Agreement, except for those related to the confidential information and proprietary interests of the parties, respectively. 9.2 Independent Contractor. Vaisala represents and warrants that it is an independent contractor that makes its services available to the general public, has its own place of business and maintains its own sets of books and records, which reflect its own income and expenses. Further, Vaisala shall operate as an independent contractor and shall not represent itself as an agent, partner or joint venturer of Customer. Vaisala shall not obligate Customer in any manner, nor cause Customer to be liable under any agreement or under any other type of commitment. Alternately, Customer shall not obligate Vaisala in any manner, nor cause Vaisala to be liable under any agreement or under any other type of commitment. 9.3 Amendments/Modifications. No amendment or modification of this Agreement shall be valid unless made in writing and signed by duly authorized representative off each part. The parties acknowledge that scanned or pdf signatures are fully binding and constitute a legal method of executing this Agreement. 9.4 Notice. Any notice required or permitted to be given under this Agreement shall be in writing and shall be either transmitted or facsimile or deposited in the mail, certified and return receipt requested with postage prepaid and addressed to the address set forth below: Contracts Manager Vaisala Inc. 194 S. Taylor Ave. Louisville, CO 80027 Phone: (303) 499-1701 Fax: (303) 499-1767 Attention: City of Evanston 2100 Ridge Avenue Evanston, Illinois Phone: 847-859-7800 9.5 Export Compliance. The subject technology of this Agreement (including all data, articles and services provided hereunder) may be controlled for export purposes under the Export Administration Act of 1979 (50 USC 2401-2410), the Export Administration Regulations promulgated thereunder (15 CFR 768-799), the International Traffic in Arms Regulations (22 CFR 120-128 and 130) and the Foreign Corrupt Practices Act and their successor and supplemental laws and regulations (collectively the “Export Regulations”). Customer acknowledges that (1) these Export Regulations impose restrictions on the import, export and transfer of certain categories of data, articles and services to third countries and non-U.S. residents (including foreign persons working legally in the United States), and (2) licenses from the U.S. Department Page 8 of 13 Page 11 of 16 A9.Page 333 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted of State and/or the U.S. Department of Commerce may be required before such data, articles and/or related services can be exported and (3) such licenses may impose further restrictions on use and further disclosure of such data and articles. Customer agrees to comply with all U.S. Governmental regulations as they relate to the import, export and re-export of the subject technology hereof. Customer shall have full responsibility for obtaining any export licenses or authorization required to fulfill its obligations under this Agreement. 9.6 Entire Agreement. The Parties hereby agree that this Agreement, including all documents incorporated and attached hereto, shall constitute the entire agreement and understanding between the Parties regarding the subject matter hereof and shall supersede and replace any and all prior or contemporaneous understandings, communications, negotiations and understandings. 9.7 Survival. The obligations recited in the Sections listed below shall survive the expiration and/or termination of this Agreement: 1.Effect of Termination or Expiration 2.Copyright and Confidentiality 3.Effect of Expiration or Termination 4.Injunctive Relief 5.Notice of Dispute 6.Arbitration 7.Choice of Law 8.Cause of Action 9.Independent Contractor 10.Notice 11.Disclaimer of Warranties (in the Terms) 12.Limitation of Liability (in the Terms) 13.Indemnity (in the Terms) [Signature pages follow.] Page 9 of 13 Page 12 of 16 A9.Page 334 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted IN WITNESS WHEREOF, and in consideration of the mutual promises, covenants, and agreements set forth herein, the sufficiency of which is hereby acknowledged, the duly authorized representatives of Vaisala and Customer have executed this Agreement effective as of the effective date set forth above. VAISALA INC. Signature City of Evanston, IL Signature Print Print Date Date Page 10 of 13 Sarah Davis Contract Administrator 03/12/2020 Page 13 of 16 A9.Page 335 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted Schedule 1.4 Permitted Parties Name of Permitted Party Mailing Address Primary Contact Phone Number Email Address [To be added by Customer, subject to Vaisala approval] Page 11 of 13 Page 14 of 16 A9.Page 336 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted Exhibit A Pricing Schedule This is a firm fixed priced Agreement with a fixed price per month for the Services of $1,000 per month for such time that there is one RWS200 Road Weather Information Services (RWIS) remote processing unit (RPU) station ordered by Customer and installed by Vaisala. In the event Customer requests for one or more additional RWS200 Road Weather Information Services (RWIS) remote processing unit (RPU) stations to be installed and commissioned, then the monthly charge would be discounted for each additional installed RPU, such that the monthly charge for the Data shall be as follows: Standard Monthly Charge per RPU Number of RPU’s Discount Fixed Price per Month $1,000 1 0% $1,000.00 $1,000 2 2% $1,960.00 $1,000 3 3% $2,910.00 $1,000 4 4% $3,840.00 $1,000 5 5% $4,750.00 $1,000 6 6% $5,640.00 $1,000 7 7% $6,510.00 $1,000 8 8% $7,360.00 $1,000 9 9% $8,190.00 $1,000 10 10% $9,000.00 $1,000 11 11% $9,790.00 $1,000 12 12% $10,560.00 $1,000 13 13% $11,310.00 The discount is capped at 13%, even if the Customer orders 14 or more RPU’s. Customer will be invoiced monthly. Payment will be made in accordance with Section 4 of this Agreement. Page 12 of 13 Page 15 of 16 A9.Page 337 of 703 Agreement Number: isala, Inc. 194 South Taylor Ave, Louisville CO 80027 Telephone: 1-303-262-4022; Fax: 303-499-1767 Sandra Thomas 720-822-5859 Sandra.thomas@vaisala.com Restricted Exhibit B Equipment •Data Collection and Processing System RWS200 Base Structure •DSC211 Remote Road Sensor •DST111 Remote Road Temperature Sensor •10m Cable for DSC111/DSC211 or DST111 (2 EA) •Interface for 1 x DSC211RWS and 1 x DST111RWS •DTS12G Subsurface temperature sensor, 30m cable •Interface for single DTS12G sensor without DRS-interface •HMP155E Air T and RH sensor •DTR503A Radiation Shield for HMP155+Mounting Kit •M12 Connection Cable 10m •Interface for HMP155A/E Sensor with PWD •PWD12 Heated visibility/present weather sensor •Mast Cable 15 m PWD-Sensors •Interface for PWD12 sensor •WMT700 Transducer heated ultrasonic wind sensor •Connection Cable 10 M WMT70 •Bracket Kit D=60 for Sensor Arm Fixing •Interface for WMT700 sensor •Sensor arm and mounting frame for 80-600mm pole mast (no band or locks) •1 x PTZ camera (Point, Tilt, Zoom) •1 x Mounting Frame Kit with 10M Cable •Interface for 1pcs Mobotix Camera •US 3G/4G Router for Verizon •BOX652SET enclosure and radiation shield •Enclosure mounting frame for 80 - 600mm pole mast (no band or locks) •Mains power with US socket •26Ah backup battery Page 13 of 13 Page 16 of 16 A9.Page 338 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: David Stoneback - Public Works Agency Director, Lara Biggs - City Engineer Subject: Approval of Change Order No. 2 to the Agreement with Bolder Contractors, Inc. for the Oakton Street Water Supply Connection (Bid 19-36) Date: April 13, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to ex ecute Change Order No. 2 to the agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the Oakton Street Water Supply Connection (Bid 19-36) in the amount of $156,195.13. This will increase the overall contract amount from $2,72 2,875.24 to $2,879,070.37. This change order does not include a time extension. Funding Source: Funding is provided from the Water Fund (Account No. 513.71.7330.65515 – 419003), which as an approved FY 2020 budget of $2,600,000 and a YTD balance of $1,727 ,820.41. Council Action: For Action Summary: On September 9, 2019, City Council approved a contract for the construction of Oakton Street Water Supply Connection with Bolder Contractors, Inc. The scope of this project includes new infrastructure to support the new wholesale water supply to the Villa ge of Lincolnwood. The City of Evanston is building a new water meter on Oakton Street at the city limits, along with approximately 2,500 feet of 24 -inch transmission main between the new meter and the South Standpipe located at 640 Hartrey Avenue. The Village of Lincolnwood will tie into the City’s system at the new metering facility. The contract also includes the replacement of the bulk water fill station near the south standpipe to improve the safety and accountability of bulk water sales to contractors in the City. A10.Page 339 of 703 On December 9, 2019 City Council approved Change Order No. 1, to utilize domestically produced pipe fittings and adjust the completion date to allow for final restoration this spring when the asphalt plants open. The cost of this change order was $14,361. Analysis: This Change Order is to address pavement restoration. During construction, existing pavement conditions on Oakton Street and Hartrey Avenue were found to be worse than design investigations indicated. Therefore, the pavement restoration profile was revised to account for the poor condition of the existing roadway, and extend the restoration limits to repair pavement damaged during construction. As originally planned, Hartrey will be repaved curb-to-curb and the lane disturbed on Oakton will be repaved. This Change Order also includes final pavement striping needed as part of the restoration. The additional costs associated with the revised pavement restoration profile and final pavement striping are documented in the letter from Bolder Contractors dated January 10, 2020 and the quote from Precision Pavement, Inc. dated March 17, 2020, which are both included with the attached Change Order. Additional costs are summarized in the breakdown of quantities and costs also attached to this Change Order. A final change order will be issued when the project is complete to reconcile estimated quantities to final installed quantities. A summary of the project funding is as follows: Legislative History: On September 9, 2019, the City Council approved a contract for Oakton Street Water Supply Connection with Bolder Contractors, Inc. On December 9, 2019, the City Council approved Change Order No. 1. Attachments: Oakton Street Water Supply Connection CO #2 Pavement and Striping Page 2 of 6 A10.Page 340 of 703 Page 3 of 6 A10.Page 341 of 703 Page 4 of 6 A10.Page 342 of 703 Page 5 of 6 A10.Page 343 of 703 Street Restoration CostDifferenceBid Item # Description UnitEstimated QuantitiyUnit Price Extended PriceEstimated QuantitiyUnit Price Extended Price Extended Price15 Incidental Hot-Mix Asphalt (Surface Course) SY 3,509 $14.00 $49,126.00 6,615 $14.00 $92,610.00 $43,484.0015-B1HMA Binder Course 2.25" TON n/a n/a n/a 855 $102.00 $87,210.00 $87,210.0018 HMA Surface Removal Variable Depth SY 5,614 $3.00 $16,842.00 0 $0.00 $0.00 -$16,842.0018-B1HMA Surface Removal - 4.25" SY n/a n/a n/a 6,615 $7.90 $52,258.50 $52,258.5019 Pavement Patching - 12" Concrete SY 2,105 $95.00 $199,975.00 149 $95.00 $14,155.00 -$185,820.0019-B1Pavement Patching - 8" Concrete SY n/a n/a n/a 2,191 $75.00 $164,292.00 $164,292.0080 2Pavement Striping EA n/a n/a n/a 1 $11,612.63 $11,612.63 $11,612.63$156,195.131. Items not included in original contract documents. See Pavement Restoration letter from Bolder Contractors, Inc. dated January 10, 2020.2. Item not included in the original contract documents. See Oakton Main Pavement Restoration bid from Precision Pavement Markings, Inc. Amount includes 5% subcontractor markup per the contract documents.Bid Cost Change Order #2TOTAL$265,943.00 $422,138.13Table 1 - Breakdown of Proposed Quantities and CostsBid No. 19-36Oakton Street Water Supply Connection - Change Order #2Page 6 of 6 A10.Page 344 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Alexandra Ruggie, Assistant City Attorney Subject: Resolution 31-R-20, Authorizing the Settlement and Release of all Claims in Lamaster v. City of Evanston, et al. Date: April 13, 2020 Recommended Action: Staff recommends adoption of Resolution 31-R-20 authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Shannon Lamaster v. City of Evanston (Case No. 19-c-3249). Funding Source: Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260). Council Action: For Action Summary: Plaintiff filed her lawsuit in 2019 in the United States District Court of the Northern District of Illinois. The City and Plaintiff wish to resolve all claims in this litigation by settlement. The settlement agreement and release was reviewed and approved as to form by the City’s attorneys. Plaintiff executed the settlement agreement and release. P laintiff will dismiss the lawsuit with prejudice terminating the lawsuit upon approval of Resolution 31-R-20. Execution of the settlement agreement and payment is not an admission of liability by the Defendant. Attachments: Resolution 31-R-20 - Approving Settlement in Lamaster v. COE A11.Page 345 of 703 03/23/2020 31-R-20 A RESOLUTION Authorizing the Settlement and Release of all Claims in Shannon Lamster v. City of Evanston, et al. WHEREAS, Case No. 2019-cv-3249 in the Northern District of Illinois, Eastern Division, concerns a lawsuit against the City of Evanston; and WHEREAS, the parties seek to settle and release all claims pursuant to the terms of a Release and Settlement Agreement (“Settlement Agreement”) negotiated by attorneys of record in this litigation; WHEREAS, the City will pay Plaintiff a settlement amount of approximately sixty thousand dollars ($60,000.00) (“Settlement Payment”); and WHEREAS, pursuant to the terms of the Settlement Agreement Plaintiff will obtain an order from the court dismissing with prejudice all cl aims brought against Defendants in Case No. 2019-cv-3249; and WHEREAS, in compliance with Section 2(e) of the Open Meetings Act, 5 ILCS 120/2(e), the City must approve final action on settlement of this litigation in open session; and WHEREAS, issuance of the City’s Settlement Payment is not an admission of liability. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City is hereby authorized to approve settlement with Plaintiff and issue the City’s Settlement Payment pursuant to the terms of the Page 2 of 3 A11.Page 346 of 703 31-R-20 ~2~ Settlement Agreement. The City’s Settlement Payment is not an admission of liability. SECTION 2: Resolution 31-R-20 shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted: ________________, 2020 Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 3 of 3 A11.Page 347 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: 41Ordinance -O-Section Code 7Amending 20, City -4-"Permit 1 Required, Fees, Bonds" to Designate the Public Works Director as the Approval Authority for Excavations and Restrict Excavations in Winter Months Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 41 -O-20, Amending City Code Section 7-4-1 "Permit Required, Fees, Bonds" to Designate the Public Works Director as the Approval Authority for Excavations and Restrict Excavations in Winter Months. Council Action: For Introduction Summary: The purpose of this ordinance is to minimize the number of street excavations that occur during the and issues maintenance also minimize which months, winter the should inconvenience created by winter excavations. Excavations will still be allowed in order to maintain or repair any existing underground utility, but excavations to install new underground utilities will be prohibited between November 1 and April 1. Street excavations generally require the use of steel plates to keep the travel lanes open. But these steel plates are subject to being hit and moved during snow plow operations which could result in a serious safety hazard. Since permanent restoration of the street pavement can't asphalt midin occurs generally which until plants place take open, -April, the excavations are frequently filled and a temporary street surface placed. However, because the fill material is frozen as it is being placed, settlement occurs, resulting in potholes that need to be maintained by the contractor that performed the work. Staff has found it challenging to have the contractor respond quickly to correct these situations. Attachments: Ordinance 41-O-20, restricting winter excavations A12.Page 348 of 703 3/5/2020 41-O-20 AN ORDINANCE Amending City Code Section 7-4-1 “Permit Required, Fees, Bond” to Designate the Public Works Director as the Approval Authority for Excavationsand Restrict Excavations in Winter Months NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 7-4-1 of the Evanston City Code of 2012, as amended, is hereby further amended by allowing for the onsite consumption as follows: 7-4-1. - PERMIT REQUIRED; FEES, BOND. No permit for the making of any opening, hole or excavation in a public right-of-way or other public property shall be issued for any purpose until all fees therefor shall have been paid in full and unless and until an indemnity bond in the penal sum that, in the sole determination of the City Manager or his/her designee Public Works Director, is reasonably related to the project, shall have been filed with the City to protect and hold it free and harmless from all claims or rights of action arising from or claimed to be due to the making, existence, replacement or filling of such opening, hole or excavation. No permit for the making of any opening, hole, or excavation in a public right-of-way shall be issued between November 1st and March 1st unless said excavation is required for the emergency repair or replacement of an existing underground utility. (A) Underground Sprinkler System; Permit Required, Fees, Bond, Insurance. Underground Sprinkler System; Permit Required, Fees, Bond, Insurance: No permit for the making of any opening, hole or excavation in a public right-of- way or other public property shall be issued for the purpose of installing an underground sprinkler system until all fees therefor shall have been paid in full and the installer provides the City with proof of a bond and a certificate of insurance, which names the City as an additional insured, in accordance with this Section. Such proof of insurance shall be accompanied by an agreement executed by the installer indemnifying and holding the City harmless from all liability for damages or expenses resulting from or by reason of issuing of the required permit for construction of an underground sprinkler system. (B) Transfer of Property. Applicants will be responsible for notifying the City Clerk in writing at least thirty (30) days prior to the transfer of their property and interest in the public right-of-way. Further, should there be any improvement to Page 2 of 4 A12.Page 349 of 703 41-O-20 ~2~ the public right-of-way upon Which the underground sprinkler system is located, it will be the responsibility of the applicant or his/her successor(s) to remove the underground sprinkler system at his/her/their own cost. (C) The City, its officers, agents and employees shall not be liable for any damages or injuries, incurred during City improvements to the public right-of- way, to any underground sprinkler system, or portion thereof, located in the public parkway. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2020 Adopted: _________________, 2020 Approved: ___________________________, 2020 ________________________________ Stephen H. Hagerty, Mayor Page 3 of 4 A12.Page 350 of 703 41-O-20 ~3~ Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Kelley Gandurski, Corporation Counsel Page 4 of 4 A12.Page 351 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Ordinance 45-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 45 -O-20 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution Control Loan Program for the construction of the Large Diameter Sewer Rehabilitation - Greenleaf. Staff requests suspension of the rules for Introduction and Action at the April 13, 2020 City Council Meeting. Funding Source: This ordinance authorizes the City to borrow up to $2,000,000. The debt service will be paid from the Sewer Fund. A copy of the long-term sewer fund analysis is attached that includes this loan and the debt service for repayment. Council Action: For Introduction and Action Summary: This ordinance replaces one authorized by the City Council on October 14, 2019 to increase the loan amount to include additional repair work that was identified late last year. The City has 7.0 miles of 36-inch diameter and larger sewers that are constructed of brick or clay tile and are greater than 100 years old. The estimated cost to rehabilitate these sewers using a cured-in-place pipe (CIPP) lining process is $14.4 million. A13.Page 352 of 703 In recent years, the City of Evanston has been successful in obtaining over $5.5 million in IEPA loans since 2012 that have funded the rehabilitation of over 2.8 miles of the 7.0 miles of large-diameter sewer in need of rehabilitation. Analysis: The work to be performed under this proposed project will rehabilitate approximately 3,620 feet of large diameter sewer main. The sewer main is located along Green leaf Street between Dewey Avenue and the North Shore Channel west of McDaniel Avenue. The IEPA has reviewed and approved the project, as indicated in the attached letter dated May 9, 2013, and has also issued a Categorical Exclusion from a detailed enviro nmental review of the project. The attached approval letter from IEPA indicates a number of additional requirements prior to obtaining a loan commitment. Adoption of this ordinance authorizing the City to borrow the funds is one of those requirements. Upon further inspection of the Greenleaf Street sewer late last year, an additional 240 -foot sewer segment was found to be in need of repair. This ordinance replaces one authorized by City Council on October 14, 2019 to include budget to address this add itional repair, revising the originally approved loan amount from $1,700,000 to $2,000,000. Legislative History: City Council approved the original Debt Ordinance 100-O-19 on October 14, 2019. Attachments: Ordinance 45-O-20 Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Page 2 of 11 A13.Page 353 of 703 3/11/2020 45-O-20 AN ORDINANCE Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Water Pollution Control Loan Program NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this ordinance, the City of Evanston, Cook County, Illinois, (“City”) operates its sewage collection system, including all property, real, personal, or otherwise owned or to be owned by the City or under the control of the City, and used for sewage collection purposes, as well as for any and all further extensions, improvements, and additions to the system; however, expressly excluding property which from time to time is deemed by the City to be no longer useful or necessary to the continued effective and efficient operation of the system or extensions, improvements or additions which are at the time of construction, acquisition and installation expressly excluded from the definition of system hereunder by the City, hereinafter referred to as “System,” and in accordance with the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois and 30 ILCS 350/1 et seq., the Local Government Debt Reform Act, hereinafter collectively referred to as the “Act.” The City Council has determined that it is advisable, necessary and in the best interests of public health, safety and welfare to improve the System. Said improvements include the following: Page 3 of 11 A13.Page 354 of 703 45-O-20 ~2~ Large diameter sewer rehabilitation will be addressed by installing cured- in-place pipe liner for approximately 3,620 feet of sewer main ranging in size from 39-inch diameter to 60-inch diameter to service the combined sewer on Greenleaf Street between Dewey Avenue and the North Shore Channel west of McDaniel Avenue. The expected useful life of said rehabilitated sewers is estimated at 100 years. All improvements are to be constructed in accordance with the plans and specifications prepared by the City of Evanston Professional Engineer registered staff. All work herein described shall be referred to as the “Project”. The estimated cost of constructing and installing the Project, including engineering, legal, financial, and other related expenses is two million dollars ($2,000,000.00) and there are insufficient funds on hand and lawfully available to pay such costs. Such costs are expected to be paid for with a loan to the City from the Illinois Environmental Protection Agency, hereinafter referred to as “IEPA,” through the Water Pollution Control Loan Program, hereinafter referred to as the “Program,” said loan to be repaid from revenues of the System, and such loan is authorized to be accepted at this time pursuant to the Act. Pursuant to, and in accordance with, the provisions of the Act, the City is authorized to borrow funds from the Program in the aggregate principal amount of two million dollars ($2,000,000.00) for the purpose of providing funds to pay the costs of the Project. The loan to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions, between the City and the IEPA, SECTION 2: This Ordinance 45-O-20 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law, all pursuant to the Act and including, expressly, the home rule powers of the City pursuant to Section 6(a) of Article VII of the Illinois Constitution of 1970. Page 4 of 11 A13.Page 355 of 703 45-O-20 ~3~ SECTION 3: That it is necessary to public health, safety and welfare and in the best interests of the City to construct the Project and that the System continue to be operated in accordance with the provisions of the Act, and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City of Evanston in an aggregate principal amount not to exceed two million dollars ($2,000,000.00). SECTION 4: That, subject to the express provisions of this Ordinance, the City may not adopt additional ordinances or amendments which provide for any substantive or material change in the scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal and interest due to the Program without the written consent of the IEPA. SECTION 5: That repayment of the loan to the IEPA by the City, pursuant to this Ordinance, is to be solely from the revenues derived from the System, as hereinafter provided; the loan does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. For the purposes hereof, “revenues” (hereinafter “Revenues”) of the System means all income from whatever source derived from the System, including investment income and the like, connection, permit and inspection fees and the like, user charges of all kinds for the use and service of the System, and including such transfers from the corporate funds or the sewer fund of the City as the City Council shall from time to time determine through the budget and appropriation of such funds, or other proper action; but shall not include non-recurring Page 5 of 11 A13.Page 356 of 703 45-O-20 ~4~ income from the sale of property of the System, governmental or other grants or loans, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The repayment of the loan from the Revenues shall in all events be made only after provision for the payment of “Operation and Maintenance Costs” of the System, hereby defined to mean all costs of operating, maintaining and routine repair of the System, including such items as wages, salaries, costs of materials and supplies, taxes, power, fuel, insurance, purchase of sewage treatment or disposal capacity, including all payments for such services to be made pursuant to long-term contracts for the provision of such services, but shall not include debt service of any kind, depreciation, any capital reserve requirements, and as otherwise determined in accordance with generally accepted accounting principles for municipal enterprise funds. The City hereby pledges the Revenues, after provision has been made for the payment of Operation and Maintenance Costs, to the repayment of the loan; and covenants and agrees to charge such rates and impose such fees and charges for the use and service of the System as shall be sufficient to pay in a timely manner all repayments as required on the load pursuant to the terms of the Loan Agreement. SECTION 6: That the City Council hereby authorizes acceptance of the offer of a loan through the Program, including all terms and conditions of the Loan Agreement (“Loan Agreement”), as well as all special conditions contained therein and made a part thereof by reference. The loan funds awarded shall be used solely for the purpose of the Project as approved by the IEPA in accordance with the terms and conditions of the Loan Agreement. Page 6 of 11 A13.Page 357 of 703 45-O-20 ~5~ SECTION 7: That the City Manager is hereby authorized and directed to execute the Loan Agreement with the IEPA and to negotiate any additional terms or conditions deemed to be in the best interests of the City. SECTION 8: That the City hereby covenants and agrees that the Revenues, after a provision is made for the payment of Operation and Maintenance Costs, are a dedicated source of funds for the repayment of the loan, as evidenced by the Loan Agreement. The City reserves the right, without limitation of any kind, to issue obligations (“Obligations”) of any kind (including bonds, notes, or other obligations by whatever name and including all loans) payable from the Revenues and prior in lien to, on a parity of lien with, or subordinate in lien to the lien on the Revenues for the repayment of the loan as provided in the Loan Agreement, as shall be determined by the City Council; provided, however, that any covenants or agreements made by the City for the benefit of the holders of such Obligations shall, at the time of the incurring of such Obligations, also be made in a similar manner for the benefit of the obligation to repay the loan as represented by the Loan Agreement. The City intends that the obligation to repay the loan as evidenced in the Loan Agreement shall bear interest as provided therein on a basis which is not tax- exempt under the provision of the Internal Revenue Code of 1986, and the officers of the City charged with the execution of the Loan Agreement shall act in accordance with this stated intent. SECTION 9: That if any section, paragraph, clause or provision of this Ordinance shall be held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. Page 7 of 11 A13.Page 358 of 703 45-O-20 ~6~ SECTION 10: All ordinances or resolutions, or parts thereof, in conflict herewith, are hereby repealed. SECTION 11: As long as the City has outstanding revenue bonds payable from revenues of the System that are senior to the revenue bond authorized by this Ordinance, the City shall maintain an account, coverage and reserves equivalent to the accounts, coverage and reserves required by the outstanding ordinances. Introduced: _________________, 2019 Adopted: ___________________, 2019 Approved: ________________________, 2019 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelly Ganderski, Corporation Counsel Page 8 of 11 A13.Page 359 of 703 City of Evanston Large Diameter Sewer Rehabilitation - Greenleaf Street IEPA Loan Application L17-5241 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 Estimated Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Projected Revenues Evanston Sewer Sales 10,500,000$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ 10,031,700$ Other Operating Revenue 845,759 471,200 471,200 471,200 471,200 471,200 471,200 471,200 471,200 471,200 471,200 471,200 Interest Income 2,060 1,699 1,446 1,299 1,130 1,127 1,115 1,111 1,146 1,149 1,154 1,140 Debt Proceeds: IEPA Loan Proceeds (Greenleaf Avenue L17-5241)- 2,000,000 - - - - - - - - - - IEPA Loan Proceeds (Large Dia Rehab Ph II)- - 2,500,000 2,000,000 2,000,000 2,000,000 - - - - - - Bond Proceeds 1,000,000 1,500,000 - - - - - - - - - - Total Revenues 12,347,819$ 14,004,599$ 13,004,346$ 12,504,199$ 12,504,030$ 12,504,027$ 10,504,015$ 10,504,011$ 10,504,046$ 10,504,049$ 10,504,054$ 10,504,040$ Expenses: Sewer OM&R 3,481,174$ 3,882,237$ 3,324,375$ 3,345,568$ 3,216,693$ 3,634,257$ 3,997,750$ 3,651,266$ 3,664,320$ 3,788,052$ 4,193,292$ 4,051,325$ Capital Projects Paid in Cash 1,927,561 1,425,000 1,715,000 2,930,000 3,030,000 2,120,000 2,195,000 2,270,000 3,250,000 3,435,000 4,720,000 5,005,000 Capital Projects Funded with GO Bonds 1,000,000 1,500,000 - - - - - - - - - - Capital Projects Funded with IEPA Loans Greenleaf Avenue L17-5241 - 2,000,000 - - - - - - - Large Dia Rehab Ph II - - 2,500,000 2,000,000 2,000,000 2,000,000 - - - - - - Debt Service: Debt Service (Existing)6,367,694 5,964,285 5,303,666 4,291,656 3,893,497 3,893,080 3,728,665 3,563,735 2,849,312 2,391,372 846,322 627,203 Debt Service (Greenleaf Avenue L17-5241))- - 122,313 122,313 122,313 122,313 122,313 122,313 122,313 122,313 122,313 122,313 Debt Service (Large Dia Rehab Ph II)- - - 160,368 288,662 416,956 545,251 545,251 545,251 545,251 545,251 545,251 Debt Service (Future GO Bonds)- 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 120,150 Total Expenses 12,776,429$ 14,891,672$ 13,085,504$ 12,970,055$ 12,671,315$ 12,306,756$ 10,709,128$ 10,272,714$ 10,551,345$ 10,402,137$ 10,547,327$ 10,471,242$ Net Surplus / (Deficit)(428,610)$ (887,073)$ (81,158)$ (465,856)$ (167,284)$ 197,271$ (205,114)$ 231,296$ (47,299)$ 101,912$ (43,274)$ 32,799$ Beginning Unrestricted Water Fund Balance 4,390,059$ 3,961,449$ 3,074,376$ 2,993,218$ 2,527,362$ 2,360,078$ 2,557,349$ 2,352,235$ 2,583,532$ 2,536,233$ 2,638,145$ 2,594,871$ Net Surplus / (Deficit)(428,610) (887,073) (81,158) (465,856) (167,284) 197,271 (205,114) 231,296 (47,299) 101,912 (43,274) 32,799 Ending Unrestricted Water Fund Balance 3,961,449$ 3,074,376$ 2,993,218$ 2,527,362$ 2,360,078$ 2,557,349$ 2,352,235$ 2,583,532$ 2,536,233$ 2,638,145$ 2,594,871$ 2,627,669$ Target Unrestricted Water Fund Balance 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ 2,500,000$ Page 9 of 11A13.Page 360 of 703 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDS HE R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDAN PL RIDGE CTG REE N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O PL A R A V E GREY AVEHARRISON ST PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDE R ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HO WAR D ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH ST CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R O SLYN PL E A ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRIDGE ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDO BSO N STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STEWART AVEMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNO X CIRHILLSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG REE N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST PR AIRIE A V E DODGE AVEOAKTO N ST SOUTH BLVD CRA INMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROV E S T FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVETH A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRU MMEL STPITNER AVELINC OLN S T HI NMAN AVESEWARD ST WESLEY AVECENTRAL ST KEENEY ST RI DGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SE WARD STDARROW AVEGREY AVEPARK PL NO YES ST LAK E ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERI DAN RDSHERIDAN RD DE MPSTER ST GREY AVELEE ST SIMPSON ST CHI CAGO AVECHI CAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST M ULF ORD ST GREEN LEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST M cCORMICK BLVDFOSTER STGRE ENW OOD ST CALLANPARK PL JUDSON AVENOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NO YES G L E N V IE W R D PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037000 0.5 1 1.5 20.25 Miles The City of EvanstonGreenleaf Large-Diameter CIPP Rehabilitation 10/17/2019 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. GreenleafOverview.mxd ´ 1:31,6801 inch = 0.5 mile Main Road Local Street Railroad Water City Boundary Project Area Page 10 of 11 A13.Page 361 of 703 Page 11 of 11 A13.Page 362 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 40-O-20, Class C Liquor License Increase for Reza Restaurant Date: April 13, 2020 Recommended Action: The Local Liquor Commissioner recommends City Council adoption of Ordinance 40 -O-20, amending Class C Liquor License from nineteen (19) to twenty (20) Reza Evanston LLC d/b/a Reza Evanston 1557 Sherman Avenue, Evanston, IL 60201. Alderman Wilson requests suspension of the rules for Introduction and Action at the April 13, 2020 City Council Meeting. Council Action: For Introduction and Action Summary: Ordinance 40-O-20 amends Evanston City Code of 2012 Subsection 3-4-6(C), as amended, to increase the number of Class C Liquor Licenses nineteen (19) to twenty (20) and permit issuance of a Class C license to Reza Restaurant. This license will permit the retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Angie Franks submitted the application materials and both Ms. Franks and Ryan Toulabi, owner, appeared at the March 4, 2020 Liquor Control Review Board. Legislative History: At its meeting on March 4, 2020, the Liquor Control Review Board recommended approval of Reza Restaurant's request for a Class C liquor license. Attachments: Ordinance 40-O-20 Class C Liquor License Increase Reza Evanston Draft Minutes 3-4-2020 A14.Page 363 of 703 3/5/2020 40-O-20 AN ORDINANCE Amending City Code Section 3-4-6(C) to Increase the Number of Class D Liquor Licenses from Nineteen to Twenty (Reza Evanston LLC d/b/a Reza Evanston 1557 Sherman Avenue) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6(C) of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours C Hotel or Restaurant Liquor None $4,300 $4,300 19 20 None 11 a.m. — 1 a.m. (Mon- Wed); 11 a.m. — 2 a.m. (Thurs- Sat); 10 a.m. — 1 a.m. (Sun) 11 a.m. — 2 a.m. on New Year's Day, Memorial Day, Fourth of July, Labor Day and Thanksgiving SECTION 2: Subsection 3-4-6(C) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class C liquor licenses from nineteen (19) to twenty (20) to read as follows: (C) CLASS C licenses, which shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as defined in 3-4-1 of this Chapter. Page 2 of 6 A14.Page 364 of 703 40-O-20 ~2~ 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 10:00 a.m. on Sunday. 2. A licensee operating a licensed restaurant which leases space in a hotel, may sell alcoholic liquor to registered guests of that hotel. Any alcoholic liquor sold must be consumed on the premises of the hotel, and be sold while food service is available in the restaurant or hotel. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred dollars ($4,300.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of 3-4-7 of this Chapter, shall be four thousand five hundred fifteen dollars ($4,515.00). No more than nineteen (19) twenty (20) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 3 of 6 A14.Page 365 of 703 40-O-20 ~3~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 4 of 6 A14.Page 366 of 703 MINUTES Liquor Control Board Wednesday, March 4, 2019, 11:00 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty (Local Liquor Control Commissioner), Dick Peach Members Absent: Marion Macbeth Staff Present: Hugh DuBose (Assistant City Attorney) Others Present: Rob Anderson, Angie Frank, and Ryan Toulabi Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:00 a.m. APPROVAL OF PRIOR MEETING MINUTES January 8, 2020 PUBLIC COMMENT Rob Anderson of the Bahr Anderson Law Group spoke on behalf of Whole Foods to clarify that Whole Foods is not seeking amendments to its licenses to permit the sale of mini bottles of spirits. At the previous Liquor Control Review Board, Mr. Anderson’s firm provided draft language for changes to the City’s F and F-1 Class Liquor Licenses. Whole Foods is currently a holder of each type of license. Mr. Anderson clarified that Whole Foods is seeking changes to their licenses that would only permit the sale of smaller sizes of wine and beer. Whole Foods seeks this change to provide more variety of products to their customer and continue to make Whole Foods a one stop shopping destination. NEW BUSINESS Reza Restaurant, 1557 Sherman Avenue Ryan Toulabi and Angie Frank appeared on behalf of Reza Restaurant. Mr. Toulabi is requesting an increase in the Class C Liquor License. Mr. Toulabi the owner and operator of Reza Restaurant in Chicago and Oak Brook. He has worked most of his life with his father in the restaurant, which has been open since Page 5 of 6 A14.Page 367 of 703 1983. Reza will concentrates on Persian and Mediterranean food. He will continue to operate the tap room (previously part of Pete Miller’s) with high end craft beers, but rebrand it. He is hoping to open by the end of the month. He has not had any issues with his liquor license at other locations. They check IDs and make sure people are not over indulging. All members voted in favor of recommending approval of the application and sending it to City Council. The ordinance will be introduced at the March 23, 2019 City Council meeting. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor, at 11:25 a.m. March 4, 2020. Respectfully Submitted, Hugh DuBose Assistant City Attorney, Law Department Page 6 of 6 A14.Page 368 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Ordinance 20-O-20, Amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places” Date: March 9, 2020 Recommended Action: Transportation & Parking Committee and staff recommend City Council adoption of Ordinance 20-O-20, amending Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” regarding stopping, standing or parking a vehicle that blocks part or all of a bicycle lane. A fee of $75 was initially recommended due to high safety concerns, but the motion to receive a second on the Ordinance failed at the February 10, 2020 City Council meeting. Staff now requests Council consider a $55 fee, which is the same amount currently being assessed under Section 10-4-2 "Obstructing Traffic". Council Action: For Action Summary: The Parking Enforcement Officers (PEOs) and the Parking Enforcement Supervisor have noticed that there is no official section of the City Code that specifically prohibits parking/standing/blocking a bicycle lane. PEOs currently write a citation using City Code Section 10-4-2, Obstructing Traffic, at a rate of $55. Although this technically allows for the citation, it would be clearer in the City Code for the citation to have a specific number and fee designation. The City of Chicago currently charges $125 for blocking bike lanes and allows for the option to tow. Parking staff and the City’s Transportation & Mobility Coordinator in the Community Development Department recommended and approved the initial, proposed fee of $75. However, due to the initial proposal failing, and the need for the bike lane obstructions to be listed specifically, staff recommends the fee of $55. Legislative History: A15.Page 369 of 703 Transportation & Parking Committee approved the $75 fee, with the right to tow, at its January 2020 meeting. The motion for Ordinance 20 -O-20 failed to get a second at the February 10, 2020 Administration & Public Works Committee meeting and the item failed. Attachments: Ordinance 20-O-20 Bike Lane Obstruction - Adding Fee Page 2 of 4 A15.Page 370 of 703 1/10/2020 2/19/2020 20-O-20 AN ORDINANCE Amending Title 10, Chapter 4, Section 1 (“Stopping, Standing or Parking Prohibited in Specific Places”) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 10, Chapter 4, Section 1 “Stopping, Standing or Parking Prohibited in Specific Places,” of the Evanston City Code of 2012, as amended, is hereby further amended: 10-4-1. - STOPPING, STANDING OR PARKING PROHIBITED IN SPECIFIED PLACES. No person, except when necessary to avoid conflict with other traffic or in compliance with the law or the directions of a police officer or a traffic control device, in any of the following places shall: (A) Stop, stand or park a vehicle: 15. On the roadway side of any vehicle blocking all or part of a marked bicycle lane. A violation of Subsection 10-4-1(A)(15) shall result in a mandatory fine of fifty five dollars ($55.00). If a ticket issued under this Subsection is not paid within twenty-one (21) days following issuance of final determination of liability, the City shall impose an additional penalty of fifty-five dollars ($55.00). SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 3 of 4 A15.Page 371 of 703 20-O-20 ~2~ SECTION 4: This ordinance shall be in full force and effect after its passage and approval. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Assistant City Attorney Page 4 of 4 A15.Page 372 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Johanna Leonard, Director of Community Development CC: David Stoneback, Public Works Agency Director Subject: Ordinance 26-O-20 Requiring Sidewalk Installation or Replacement of Substandard Sidewalk Whenever New Construction is Erected Date: April 13, 2020 Recommended Action: Staff recommends adoption of Ordinance 26-O-20, Amending Title 7, Chapter 3 Sidewalks; Sidewalk Construction of the City Code to require public sidewalks be installed where none exist or to require the replacement of substandard sidewalk squares where sidewalks exist whenever new construction is erected. Council Action: For Action Summary: Passage of this ordinance would require an owner or developer to install public sidewalks the entire length of the lot frontage(s) where the lot abuts a street. Although typically included in the project’s design, City code does not currently require the sidewalk installation on new construction projects where sidewalks do not currently exist. As sidewalks create an interconnected network for transportation for people requiring non - motorized transportation and movement (e.g. pedestrians, cyclists, users of mobility-assist devices, etc.), requiring the sidewalks provides connectivity and safety for its users. The ordinance would also require owners and developers to replace substandard sidewalk squares on new construction projects where sidewalks currently exist. Substandard sidewalk squares include those with: • Vertical displacement: a shifting in the underlying base causing an unevenness of pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a height difference of one inch or more to the adjacent sidewalk square shall be replaced A16.Page 373 of 703 • Sloping: an abrupt change in the slope of the whole sidewalk square • Cracking: a separation of the sidewalk pavement caused by cracks forming in the concrete. Sidewalk squares that are broken and/or separated into three or more pieces with cracks equal or greater to one-quarter inch in width shall be replaced • Spalling/Scaling: the flaking away of the hardening concrete. Sidewalk squares that have spalling or scaling to 33% or more of the surface shall be replaced • Sidewalk squares that require improvement to meet ADA guidelines • Sidewalk squares that have been damaged during construction Most of the new residential construction projects are a result of a developer purchasing a property, demolishing the existing home and then building a new home. Any substandard sidewalk squares should be replaced during construction and prior to occupancy to ensure a safe, passable pedestrian route. The city engineer of her designee would document pre - construction conditions and determine sidewalk squares that would need replacement. Squares damaged during construction activity would also be required to be replaced. In 2019, 14 building permits were issued (12 residential, 2 commercial) that would have been impacted had the ordinance been in place. In 2018, 20 projects would have been impacted (15 residential, 5 commercial). The average square foot cost for sidewalk installations is $9 - $11. On a typical lot with a 50’ frontage, the sidewalk installation wo uld only add $2,250- 2,750 to the project cost where no sidewalks exist and less on projects where sidewalks exist and only substandard squares are replaced. Attachments: Ordinance 26-O-20 Amending Title 7, Chapter 3 Requiring Sidewalk Installation or Replacement of Substandard Sidewalks Page 2 of 6 A16.Page 374 of 703 2/4/2020 26-O-20 AN ORDINANCE Amending Title 7, Chapter 3, Requiring Sidewalk Installation or Replacement of Substandard Sidewalks BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 7, Chapter 3, “Sidewalks; Sidewalk Construction”, of the Evanston City Code of 2012, as amended, is hereby further amended to add the following subsections: 7-3-2. – SIDEWALK CONSTRUCTION. 7-3-2-9. – SIDEWALKS REQUIRED. Public sidewalks shall be installed where none exists whenever new construction is erected unless otherwise provided by the City Council of the City of Evanston. Sidewalks shall be installed the entire length of the lot frontage(s) where the lot abuts a street and shall be recorded on the project’s site/civil plan. Construction specifications shall conform with the requirements of this Section. 7-3-2-10. – REPLACEMENT SIDEWALKS REQUIRED WHERE SUBSTANDARD SIDEWALKS EXIST. When new construction occurs where public sidewalks exist, public sidewalks shall be replaced where substandard sidewalk squares exist or when sidewalk squares have been damaged during construction. A. Where substandard sidewalk squares exist, replacement of the entire sidewalk square is required. The sidewalk square replacements shall be recorded on the project’s site/civil plan. B. Substandard sidewalk squares include those with: 1. Vertical displacement: a shifting in the underlying base causing an unevenness of pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a height difference of one inch (1”) or more to the adjacent sidewalk square shall be replaced; Page 3 of 6 A16.Page 375 of 703 26-O-20 ~2~ 2. Sloping: an abrupt change in the slope of the whole sidewalk square; 3. Cracking: a separation of the sidewalk pavement caused by cracks forming in the concrete. Sidewalk squares that are broken and/or separated into three (3) or more pieces with cracks equal or greater to one-quarter inch (1/4”) in width shall be replaced; 4. Spalling/Scaling: the flaking away of the hardening concrete. Sidewalk squares that have spalling or scaling to 33% or more of the surface shall be replaced; 5. Sidewalk squares that require improvement to meet the Americans With Disabilities Act (ADA) guidelines. C. The following chart provides non-exhaustive examples of potential sidewalk square problems and their common causes. Type of Problem Definition Common Causes Vertical Displacement The shifting in the land causing an unevenness of pavement between sidewalk panels Roots growing underneath the sidewalks Tree trunk flare encroaching on the sidewalk Ground is not compacted correctly Movement in the ground Concrete expands when liquid freezes, causing a shift in panel positioning Sloping The abrupt change in the slope of the whole sidewalk panel Roots growing underneath the sidewalks Ground is not compacted correctly Cracking A separation of the sidewalk pavement caused by cracks forming in the concrete Extreme temperatures causing the concrete to buckle Soil underneath is not sufficiently compacted during installment Heavy vehicle traffic Page 4 of 6 A16.Page 376 of 703 26-O-20 ~3~ on insufficiently supported concrete Erosion of the concrete Growth of tree root underneath or close to sidewalk structure Spalling/Scaling The flaking away of the hardening concrete Cheap/weak concrete mix Poor techniques in pouring and finishing Foreign substances are accidentally in the mix Gradual destruction of material by a chemical reaction Exposure to high temperatures D. Construction specifications shall conform with the requirements of this Section. The City Engineer or his/her designee shall have the duty of inspecting the sidewalks prior to the commencement of new construction to determine the sidewalk squares that shall be replaced. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: Ordinance 26-O-20 shall be in full force and effect after its passage and approval. Page 5 of 6 A16.Page 377 of 703 26-O-20 ~4~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Deputy City Attorney Page 6 of 6 A16.Page 378 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Michael Rivera, Interim Parking Division Manager Subject: Ordinance 27-O-20, Amending Title 10, Chapter 11, Sections 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 27-O-20, amending Title 10, Chapter 11, Section 10 (Limited Parking) and Title 10, Chapter 11, Section 18 (Residents Parking Only Districts) of the City Code, combining Residential Parking District H with District 6. Council Action: For Action Summary: Upon review of the Residential Parking Districts, Parking staff became aware that due to District H’s small area that it was difficult for residents to find parking near their home on street cleaning or snow emergency days. Although the Districts would have the same number permit (6), each area would keep its specific parking restrictions. The streets that were part of District H will still only allow for 2-hour parking from 9:00 a.m. - 6:00 p.m., and the parts that are currently District 6 will still allow for either no parking 24 hours a day or no parking 7:00 a.m. to 9:00 a.m. depending on the area without a permit. Legislative History: The Transportation & Parking Committee approved this item at its February 26, 2020 meeting. Ordinance 27-O-20 was Introduced, with amendments regarding a portion of Chancellor Street, at the March 9 City Council meeting. Attachments: Ordinance 27-O-20 Residential District 6 and H - Amendment A17.Page 379 of 703 1/28/2020 3/10/2020 27-O-20 AN ORDINANCE Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, Chapter 11, Section 18 “Residents Parking Only Districts” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-10 X(F)9 of the Evanston City Code of 2012, as amended, is hereby deleted to read as follows: 10-11-10. – SCHEDULE X: LIMITED PARKING. In accordance with the provisions of Section 10-4-15-5 of this Title, parking shall be limited upon the days and between the hours and upon the streets or portions thereof listed hereafter: SCHEDULE X (F) 9.: 9. Residential Exemption Parking District H: Asbury Avenue West side, Central Street to Rosalie Bryant Avenue East side, Central Street to Chancellor Street Central Street (Ord. No. 58-0-94) South side, Jackson Avenue to Bryant Avenue Chancellor Street (Ord. No. 80-0-96) North side, Asbury Avenue to Bryant Avenue Those residents having a legal address upon the streets or portions of streets listed above shall be eligible to apply for and purchase a permit for residential exemption parking district H. Page 2 of 6 A17.Page 380 of 703 27-O-20 ~2~ SECTION 2: City Code Section 10-11-18 Schedule XVIII “Residents Parking Only Districts”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 10-11-18. - SCHEDULE XVIII; RESIDENTS PARKING ONLY DISTRICTS. In accordance with Section 10-4-5-2(B) of this Title, parking upon the streets and public ways of the district shall be prohibited during the days and times listed by all vehicles not bearing a valid permit for the district, as hereinafter described: (E) District Six (6): Twenty-four (24) hours daily, seven (7) days per week: SCHEDULE XVIII (E): RESIDENTS PARKING ONLY DISTRICTS Eastwood Avenue West side Lincoln Street to Central Street Harrison Street South side Eastwood Avenue to Poplar Avenue The following residents are eligible to apply for and purchase permits for District Six (6): 1. Those residents having a legal address on the streets or portions of streets listed above. (F)(1) District Six (6): 7:00 a.m. to 9:00 a.m., Monday through Friday: SCHEDULE XVIII (F)(1): RESIDENTS PARKING ONLY DISTRICTS Asbury Avenue West Side Lincoln Street to Rosalie Street Ashland Avenue East side Colfax Street to Central Street Broadway Avenue East side Alley north of Central Street to Jenks Street Chancellor Street North side Broadway Avenue to dead end (east) Colfax Street North side Poplar Avenue to Jackson Avenue Colfax Street South side Poplar Avenue to Ashland Avenue Page 3 of 6 A17.Page 381 of 703 27-O-20 ~3~ Eastwood Avenue West side Central Street to Livingston Street Eastwood Avenue East side Livingston Street to Jenks Street Jackson Avenue West side Lincoln Street to Colfax Street Jackson Avenue East side Lincoln Street to golf course property Jackson Avenue Both Sides Lincoln Street to Central Street Jenks Street North side Poplar Avenue to dead end (east) Lincoln Street North side Eastwood Avenue to Jackson Avenue Lincoln Street South side Poplar Avenue to Jackson Avenue Livingston Street North side Poplar Avenue to dead end (east) Poplar Avenue East side Livingston Street to Central Street Poplar Avenue East side Alley south of Central Street to dead end (south) Rosalie Street Both Sides Jackson Avenue to Asbury Avenue Woodbine Avenue West side Isabella Street to Livingston Street The following residents are eligible to apply for and purchase permits for District Six (6): Those residents having a legal address on the streets or portions of streets listed above. (F)(2) District Six (6): Two (2) Hour Parking Between 9:00 A.M. and 6:00 P.M. No person shall park a motor vehicle for a period longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays upon the following City lots or portions thereof: SCHEDULE XVIII (F)(2): RESIDENTS PARKING ONLY DISTRICTS Page 4 of 6 A17.Page 382 of 703 27-O-20 ~4~ Asbury Avenue West side, Central Street to Rosalie Bryant Avenue East side, Central Street to Chancellor Street Bryant Avenue West side, Chancellor Street to the dead end Central Street South side, Jackson Avenue to Bryant Avenue Chancellor Street North side, Dead end (west) to Bryant Avenue Those residents having a legal address upon the streets or portions of streets listed above shall be eligible to apply for and purchase a permit for residential exemption parking district 6. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Page 5 of 6 A17.Page 383 of 703 27-O-20 ~5~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Nicholas Cummings, Deputy City Attorney Page 6 of 6 A17.Page 384 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 36-O-20, Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revement along the Lakefront Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 36-O-20 Amending City Code Subsections 7-10-3, "General Regulations," and 7-11-12, "Areas Prohibited for Bathing Purposes," By Preventing Access to the Rock Revetment along the Lakefront. Funding Source: Funding for placing signage along the lakefront will come from the Gene ral Fund (Account 100.40.4520.65070), which has an FY 2020 budget of $68,000 and a YTD balance of $58,762. Council Action: For Action Summary: The rock revetment wall along the lakefront has become unstable as a result of the large waves caused by 35 mph winds during the time that the lake was at a high water level on January 10 and 11, 2020. The rocks were impacted not only by the pounding of the waves, but also because the waves caused water to go past the rocks and flood the parkland. As the water receded back to the lake, it caused erosion under the rocks making them less stable and more prone to shifting. As additional high wave events occur, the chance of increased movement of rocks in the revetment continues to grow. Staff proposes to install signage indicating "Caution - Unstable Rocks - Keep Off" along the lakefront. The signage will be either on metal signs placed on signposts or potentially spray - painted directly onto the rocks using a stencil where feasible. Add itionally, temporary snow fence will be installed adjacent to the revetment in select areas where small children A18.Page 385 of 703 frequently play, such as by the playground area in Burnham Shores Park located between Dempster Street and Burnham Place. Attachments: Ordinance 36-O-20 Page 2 of 4 A18.Page 386 of 703 2/27/2020 36-O-20 AN ORDINANCE Amending City Code Subsections 7-10-3, “General Regulations,” and 7-11-2, “Areas Prohibited for Bathing Purposes,” By Preventing Access to the Rock Revetment along the Lakefront BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Subsection 7-10-3, “General Regulations”, of the Evanston City Code of 2012, as amended, is hereby further amended to add the following subsection: 7-10-3. – GENERAL REGULATIONS. (L) Lakefront Rock Revetment Regulation. Except for City employees or authorized contractors working for the City, no person shall climb onto, walk, run, stand or sit upon the rock revetment anywhere along the city owned lakefront. SECTION 2: City Code Subsection 7-11-2, “Areas Prohibited for Bathing Purposes”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-11-2. – AREAS PROHIBITED FOR BATHING PURPOSES.. No swimming is permitted from public rights-of-way not officially designated as public beaches or from boats located within three hundred (300) yards of the public shoreline. Swimming is permitted only on those portions of designated beaches that are guarded and posted for swimming. Other than at designated beaches and the dog beach Due to unstable nature of the rocks along the lakefront, no one is permitted in the area between the peak of the down slope of the rocks on the rocks between the public beaches/parks and the water's edge. Page 3 of 4 A18.Page 387 of 703 SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: Ordinance 36-O-20 shall be in full force and effect after its passage and approval. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 4 of 4 A18.Page 388 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Sarah Flax, Housing & Grants Administrator CC: Johanna Leonard, Director of Community Development; Marion Johnson, Housing and Grants Intern Subject: Approval of Application of HOME Community Housing Development Organization (CHDO) Funds to Construct a Coach House for Affordable Rental by Housing Opportunity Development Corporation (HODC) Date: April 13, 2020 Recommended Action: The Housing and Homelessness Commission and staff recommend City Council approval of a $190,000 forgivable HOME loan for Housing Opportunity Development Corporation (HODC) to construct an ADU/coach house on its property at 1930 Jackson Avenue. The property will be rented to households with incomes ≤ 60% of the area median for 20 years, as required. The loan would be forgiven following the successful completion of the affordability period. Funding Source: Funding is from the City’s HOME Investment Partnerships grant from the US Department of Housing and Urban Development. The City has $57,733.35 in 2018 funds, $53,282.40 in 2019 funds, and expects to get approximately $53,300 in 2020 funds that must be used for acquisition, construction or rehabilitation of housing units for income eligible households under the HOME program by a certified Community Housing Development Organization (CHDO). CHDO Reserve funding is 15% of each fiscal year HOME grant that must be awarded to a certified CHDO. Additional funding of approximately $25,700 to total $190,000 would come from the City’s 2019 or 2020 HOME entitlement funds that are not specifically restricted for CHDOs. Council Action: For Action Summary: P1.Page 389 of 703 HODC is requesting a forgivable HOME loan in the amount of $190,000 to construct a coach house with parking for two vehicles on the ground level and a 2 -bedroom apartment on the second story on its property at 1930 Jackson Avenue. The two -flat currently located on the property has two 3-bedroom units that are rented to income eligible households. A deteriorated coach house that was on the property when acquired by HODC was demolished several years ago. That structure lacked a foundation and had other issues that made it infeasible to rehab. The property does not currently have a garage or off-street parking. Revisions to zoning approved by City Council at its meeting on January 21, 2020 to allow construction of coach houses on properties with 2-flats makes this project possible for the first time and enables HODC to add to the City’s supply of income restricted housing without the cost of purchasing land, thus reducing the cost per unit. HODC will contract with the Evanston Development Cooperative (EDC) to build the first ADU/coach house in Evanston using EDC’s innovative structural insulated panels (SIPs) instead of traditional stick frame construction. As the exclusive contractor and installer of Eco- Panels SIPs in the Chicago region, EDC’s pre-engineered wall panels result in a stronger and significantly more energy efficient exterior wall system. Insulation, closed cell polyurethane, is injected in the factory to give standard 4.5” walls an R -value of 26. These wall panels are rapidly assembled on-site, often speeding enclosure by 3 to 5 times, and yield tighter structures that reduce HVAC energy consumption by more than 70%. HODC anticipates completing and renting up the new structure by December 31, 2020. The structure will exceed HUD energy efficiency goals for new housing construction and help maintain affordability through lower operating costs. 1930 Jackson Avenue is owned by HODC and is located in census tract 8092 in the Fifth Ward. Alderman Rue Simmons is in support of the project that will bring investment and new construction, as well as much needed high quality affordable housing. HODC is one of two CHDOs operating in Evanston; its portfolio includes four Evanston properties in addition to 1930 Jackson Avenue that range in size from two to 48 units. HODC has the financial and technical capacity to develop and manage this project. Its 2019 audit is attached. HODC is certified as a CHDO by the Illinois Housing Development Authority, and Cook, Lake and McHenry Counties in addition to the city of Evanston. The City of Evanston will enter into an agreem ent for HOME funding with HODC to fund the construction of a 2-bedroom coach house consistent with applicable law and HOME requirements published at 24 CFR Part 92 "HOME Investment Partnership Program, Final Rule.” Conditions include: a. Property will be rented to households whose incomes do not exceed 60% of the area median income for 20 years b. Total HOME investment in the property will not exceed $208,913 for a two bedroom unit, the maximum allowable HOME subsidy c. Project meets City of Evanston’s HOME underwriting standards as outlined in the HOME Policies & Procedures including, but not limited to, annual cash flow after debt service of at least $100 per unit for the HOME affordability period, and a replacement reserve (funds for repairs and replacement of building components and equipment) of $400 per unit on an annual basis Page 2 of 28 P1.Page 390 of 703 d. Any funds HODC expends prior to approval by City Council and may not be eligible for reimbursement with HOME funds. e. Final project approval and commitment of HOME funds is contingent on completion of the HUD required Environmental Review Record and, if needed based on that review, release of funds by HUD f. and requirements energy HUD exceed efficiency unit housing Completed will contribute to the expansion of sustainable housing that meets the goals of the City’s Climate Action and Resiliency Program HODC has proven capacity and experience developing and managing HOME -funded and Its residents. income moderate low for housing rental and projects development Executive Director, Richard Koenig, will be the primary contact for this project. Richard has over 25 years of experience with the HOME program and affordable housing. Legislative History: The (4unanimously and Commission Homelessness Housing voted -recommend to 0) approval of the funding request by the Planning and Development Committee and the City Council. Alderman Revelle has recused herself from the discussion and vote due to her membership in EDC, which would be contracted for the construction of this project. Attachments: HODC Application for HOME Funds for a Coach House at 1930 Jackson Ave. Page 3 of 28 P1.Page 391 of 703 February 3, 2020 City of Evanston c/o Sarah Flax 2100 Ridge Rd. Evanston IL 60201 Re: 1930 Jackson ADU HOME Application Dear Ms. Flax: On behalf of Housing Opportunity Development Corporation please find attached an application for HOME funds to develop an accessory dwelling unit at 1930 Jackson. As a CHDO we are requesting $190,000 to construct a two-bedroom coach house with garage that will provide an affordable rental unit for a low income household. HODC has owned and managed the property for over fifteen years as affordable housing and we wish to add another unit to support Evanston residents. Please contact me if you have any questions or need any additional information. Sincerely, Richard Koenig Executive Director HOUSING OPPORTUNITY DEVELOPMENT CORPORATION 2001 Waukegan Rd, PO Box 480 ♦ Techny, Illinois 60082 (847) 564-2900 ♦ (847) 564-2992 fax ♦ hodc@hodc.org ♦ www.hodc.org Page 4 of 28 P1.Page 392 of 703 1930 Jackson Ave Page 5 of 28 P1.Page 393 of 703 Page 6 of 28P1.Page 394 of 703 First Floor Page 7 of 28P1.Page 395 of 703 Second Floor Page 8 of 28P1.Page 396 of 703 HOME RENTAL PRODUCTION APPLICATION Last Date Modified: PROJECT NUMBER: A.General Information Development Information Zip: Total number of rental units planned units Number of income restricted HOME Units planned units Construction Type Housing Type B.Developer Information Entity Name:Federal I.D. #: Contact Person:Phone: Address: City:State:Zip: Legal Form: 2001 Waukegan Rd Email:rkoenig@hodc.org Evanston IL 60082 DUNS #135659253 CCR#Expiration Date: Proposed use of City of Evanston funds:Construction Hard Costs (More info will be provided in a schedule below.) Housing Opportunity Development Corporation Richard Koenig 847-564-2900 36-3237455 City of Evanston 2/3/2020 Development Name:1930 Jackson Coach House Street Address:1930 Jackson Municipality:Evanston IL 60201 8092 Census Tract: Total Per Unit $190,000 $190,000 1 1 New Construction Single Family Detached HODC proposes to build a new coach house behind an existing two flat as an accessory dwelling unit with garage. FixedFixed or Floating Units? Funding Request (info from other worksheets) City of Evanston Funding Request Project Summary Briefly describe your project. Please note that many sections of this application will not apply to homebuyer projects. Please contact COE staff for guidance if your project is a homebuyer project. Has a non-profit determination been made by the Internal Revenue Service?Yes Yes Is entity registered and in good standing with the State of Illinois?Yes Non-Profit Corp IRS Code designation:501(c)(3) Will the proposed project be developed, owned, or sponsored by a currently certified Community Housing Development Organization (CHDO)? Is CHDO designation from City of Evanston?Yes Is the firm a Certified Minority-owned Business Enterprise (MBE)?No Certifying entity: Is the firm a Certified Woman-owned Business Enterprise (WBE)?No Certifying entity: Is the firm a Certified Section 3 Business entity?No Certifying entity: Describe the ownership structure of the project and explain the role of any non-profits in the project. COE HOME Application January 2020 1930 Jackson 1)Application Page 1 of 9 2/3/2020 Page 9 of 28 P1.Page 397 of 703 General Partner/Corporate Officer Information (if applicable) (List Managing General Partner on first line.) Properties Currently Owned by Applicant & Affiliate Entities C.Development Plan Information Total number of Buildings planned buildings Age of existing Building(s)years old # of Stories stories If yes, indicate which populations: Energy and Equipment Information Heating System: Air Conditioning System: Domestic Hot Water: Will the project exceed the Americans with Disabilities Act standards & make units barrier free? Please explain. Will the project address unique physical needs with special site/design features that will substantially add to costs? Please explain. City of Evanston requires that applicants use energy-efficient components. Describe the energy-efficient features/techniques (effective insulation, high performance windows, tight construction & ducts, appliances, efficient heating & cooling equipment, etc.) which will be used: EDC utilizes structural insulated panels (SIPs) for their projects. As the exclusive contractor and installer of Eco-Panels SIPs in the Chicago region, EDC’s pre-engineered wall panels replace traditional stick frame construction for a stronger and significantly more energy efficient exterior wall system. Insulation, closed cell polyurethane, is injected in the factory to give standard 4.5” walls an R-value of 26. These wall panels are rapidly assembled on-site, often speeding enclosure by 3 to 5 times, and yield tighter structures that reduce HVAC energy consumption by more than 70%. Have you joined the Energy Star Partnership? Yes Will this project target special populations?No Other: How many units will be fully accessible for the handicapped?0 Describe accessibility improvements/features of the proposed units. Slab Other:Other Parking: Exterior Vinyl Other:Sanitary Sewer Public Sewer Basement Fed. ID Name:Fed. ID On the worksheet "1a)Properties" enter all properties owned by the applicant and its affiliated entities. City of Evanston will check each address for outstanding taxes, code violations, etc. Name: Fed. ID HODC is a nonprofit and will own the project. Owner-ship % Name: 1 0 2 Structural System Frame Other:Parking Attached Garage Energy Star?Other green amenities: Electric Yes Central Forced Air Yes Electric Yes Anticipated Energy Star third-party inspection date (Provide Independent Rater/Inspector Name & Service Area): COE HOME Application January 2020 1930 Jackson 1)Application Page 2 of 9 2/3/2020 Page 10 of 28 P1.Page 398 of 703 Equipment included with Income Restricted Units (check all that apply) X X Kitchen Exhaust Duct Other: X Common On-site Laundry Security Alarm Microwave Refrigerator Range & Oven Ceiling Fans Garbage Disposal Fireplace Dishwasher Blinds/Drapes Laundry Equipment COE HOME Application January 2020 1930 Jackson 1)Application Page 3 of 9 2/3/2020 Page 11 of 28 P1.Page 399 of 703 D.Site Information Private Water Private Sewer Broadband Is this unoccupied residential property which is to be demolished?No Is this property going to be used for a purpose other than human residential habitation?No Please Describe any other unusual site conditions: Is this a residential property for which construction was completed on or after 1/1/78?No Is this a zero bedroom dwelling unit or SRO?No Is housing exclusively for the elderly or disabled, disallowing children <6 as residents?No Has the property already undergone lead abatement?No Hazardous waste sites No Are you aware of any other environmental hazards that are on or near the site?No Are there any soil, slope or erosion concerns associated with the site?No Has a Phase One Environmental Assessment been done for the site?No Are there any other environmental issues you wish to bring to our attention?No Electric Power System Yes Cable Television System Yes Telephone System Yes Are the following utilities now located on the site? Public Water Supply Yes Public Sewer System Yes Natural Gas Distribution System Yes Explain the relationship between buyer and seller. Provide a copy of the sales contract. If the sales contract cannot be provided at the initial application stage, it will be a requirement to receive a firm Financing Commitment. HODC owns the property Does current site zoning allow the proposed residential use?Yes If no, please explain what steps have been or will be taken to obtain zoning approval. Will the current site(s) require lots to be subdivided?No Are the following conditions present at the proposed development site? In or includes a wetland?No Standing water No All or part in 100-yr. floodplain No Creek, lake, river frontage No Ravines or steep grades No High tension wires No Industrial sites No High noise levels No Commercial sites No Railroad tracks within 300 feet No If vacant at purchase, how many months had it been vacant? Did/will you acquire the property with clear title and no debt? Is this an "Arms-Length" Transaction, meaning the buyer and seller are acting independently and have no relationship to one another? On the worksheet "1a)Properties" enter all properties included in the project site(s). Project Site Area (utilized for proposed development):3625 Sq Ft Is the project in a national or local historic district?No Have you already acquired the project property?Yes Was the property occupied at the time you obtained ownership? COE HOME Application January 2020 1930 Jackson 1)Application Page 4 of 9 2/3/2020 Page 12 of 28 P1.Page 400 of 703 E.Market Analysis & Leasing F.Previous Development Experience Towerview Apts 4012 Kane, McHenry Rehab Rental Low/Mod Income 44 $2,000,000 Richard Koenig, Executive Director, will manage the project. He was hired in 1997 as HODC’s first full-time executive director. He has completed over 20 affordable developments for HODC worth almost $100 million with over 400 affordable units. Richard is responsible for running the agency, strategic visioning, project development and financing, budgeting, and board development. He was previously HOME Program Supervisor at the Illinois Housing Development Authority. Richard has a PhD in Community Economic Development from Southern New Hampshire University and a Masters of Urban Planning from the University of Illinois. He is an Adjunct Professor at If developer has been involved in residential development projects in some other capacity, please specify: Axley Place 3235 Milwaukee Ave, Glenview New Rental Low/Mod Income 13 $3,845,000 North Suburan Supportive Housing 7850 Niles Ave, Skokie Rehab Rental Low/Mod Income 18 $4,054,850 Hearts Place 120 Boeger, Arlington Heights New Rental Low/Mod Income 18 $7,365,000 Cary Senior Living 880 Feinberg, Cary New Rental Low/Mod Income 62 $17,563,000 How many dwelling units has the developer been responsible for producing? New Construction # units 173 Rehab # units: List most recently completed projects: Project Name Address Construction Type Tenure Type Target Residents # Units Total Devel. Costs Is this rehab which will not disturb a painted surface?No Is this an emergency action which must be undertaken immediately to safeguard human life?No Applicants will be required to submit a market analysis demonstrating the need for & marketability of the proposed project. Market Analyses may be conducted in-house or by a 3rd party professional. This may be submitted after the application deadline. If yes, please answer the following: How many projects has the developer completed?24 Have you completed an Affirmative Marketing Plan? No (Required for projects with 5+ HOME units.) Is there anything in proximity to the project that could have a noteworthy positive impact on the marketability of this development? Please describe: How many full-time equivalent (FTE) employees will be working on the project?1.00 Has the developer completed other residential development projects?Yes Describe the experience of the specific staff members who will manage this project. Attach resumes. Describe how you determined the need/market demand for the proposed project. We have waiting lists for all our units in Evanston and get calls daily from households looking for affordable rentals. Explain how you arrived at the projected rents: Based on the rent limits and what income qualified households can afford. 196 How will you insure lease-up to eligible tenants within 18 months? We have experience leasing to eligible households in Evanston. COE HOME Application January 2020 1930 Jackson 1)Application Page 5 of 9 2/3/2020 Page 13 of 28 P1.Page 401 of 703 G.Ongoing Management Experience, Structure & Capacity H.Existing Loan Subsidies in Developments to be Acquired No No I.Rental & Operating Assistance Information No Number of units expected to receive assistance:units Number of years in assistance contract:years J.Supportive Services Information Will participation in supportive services be mandatory? Does your development plan seek to preserve federally-assisted low-income housing which would otherwise convert to market rate use through mortgage prepayment, foreclosure or expiring subsidies? Do you expect to receive or are you currently receiving any rental subsidies for this development? If you answered yes, please check the types of subsidy expected: If you plan to provide supportive services to your tenants, please provide the following: Description of the population to be served: If you answered yes, please describe the source and purpose of subsides: How many HUD income-restricted units is your staff/mgt company currently managing?349 Describe staff/mgt company's experience managing HUD income-restricted rental units. HODC provides professional property management to all HODC-developed projects as well as third-parties. Projects are financed by HUD and IHDA through programs such as LIHTC, HOME, CDBG and others. HODC's full-time managers have over twenty years of experience with all types of income-restricted properties. Describe how the roles of property management, asset management & ongoing compliance will be delegated. HODC staff will be responsible for property management, asset management and ongoing compliance. Does your development plan include acquisition of units with existing subsidies? If yes, please indicate the kind of existing subsidy. If developer/team has completed previous HOME units in any jurisdiction, are there any outstanding performance issues to be resolved? If yes, please explain. HODC has completed HOME projects in many other jurisdictions and has no outstanding issues. Who will perform property management?Developer/Owner will manage in-house Name of management staff/company:Housing Opportunity Development Corporation How many units is your staff or 3rd party mgt company currently managing?349 Description of the services to be provided and how they will be provided: COE HOME Application January 2020 1930 Jackson 1)Application Page 6 of 9 2/3/2020 Page 14 of 28 P1.Page 402 of 703 K.Development Schedule Application Submission Conditional Commitment Construction Loan Closing Construction Start Marketing Start-Up Construction Complete Unit(s) Fully Leased Total Construction Schedule: L.Development Team Information Name Address Phone MBE WBE No No No No 1. 2. 3. 4. 5. Yes No Additional Information: Does developer/applicant/sponsor hold a direct financial interest in any team member or entity? If yes, provide details of the relationship: HODC is the developer and owner. Is the Developer, Sponsor, or any other Development Team Member related to a City of Evanston elected official or employee? Please note separate Conflict of Interest Disclosure forms required. If yes, provide details: Engineer: Track record of prime contractor — list the contractor's five most recently completed projects: Property Manager HODC 2001 Waukegan Rd, Techny 847-564-2900 No Architect: Consultant: Attorney: Certified Worked together previously? Project Mgr: Contractor:Evanston Development Cooperative 2100 Ridge Avenue Suite 3601, Evanston (847) 497-0167 No November 2020 December 2020 6 months $190,000 June 2020 July 2020 $190,000 Construction Financing February 2020 February 2020 Firm Commitment March 2020 Plans Preliminary Drawings Working Drawings June 2020 Site Analysis Closing For each item in the chart below, enter the month and year that the item was accomplished, or for future events, the month and year when that item is expected to be accomplished. If an item does not apply to your development, enter N/A or leave blank. Month Draw on PJ fundsYear Site Option Contract Closing Zoning COE HOME Application January 2020 1930 Jackson 1)Application Page 7 of 9 2/3/2020 Page 15 of 28 P1.Page 403 of 703 COE HOME Application January 2020 1930 Jackson 1)Application Page 8 of 9 2/3/2020 Page 16 of 28 P1.Page 404 of 703 No No No Is the developer/applicant/sponsor or any development team member, including any of their owners, partners, or board members CURRENTLY DEBARRED from Federal contracting opportunities by any agency of the Federal Government? (www.sam.gov ) If yes, please provide details: Is the developer/applicant/sponsor or any development team member, including any of their owners, partners, or board members EVER BEEN DEBARRED from Federal contracting opportunities by any agency of the Federal Government? (www.sam.gov ) If yes, please provide details: Has any development team member been subject to a HUD Office of the Inspector General audit or investigation? If yes, please provide details & current status of audit or investigation: COE HOME Application January 2020 1930 Jackson 1)Application Page 9 of 9 2/3/2020 Page 17 of 28 P1.Page 405 of 703 Project Name Total Square Feet:1 Project Number Avg SqFt/Unit:1 Developer Project Type:Target Population: Unit Type Average Rent Development Costs Total Per Unit % of Total Total Predevelopment:$0 $0 0.0% Total Acquisition:$0 $0 0.0% Total Construction:$214,250 $214,250 93.5% Total Professional Services:$0 $0 0.0%$398.70 Total Carrying & Construction Finance:$15,000 $15,000 6.5% Total Permanent Financing:$0 $0 0.0% Total Reserves:$0 $0 0.0% $0 $0 $0 0.0% Total Development Costs*$229,250 $229,250 100.0% Permanent Sources Total Per Unit % of Total Interest Rate Loan Term (yrs)Annual Payment Bank Mortgage Est. mortgage:$23,362 $0 0.0% $190,000 $190,000 82.9%0.00%0 $0 $0 0.0% $0 0.0% $39,250 $39,250 17.1% $0 0.0% $0 0.0% $0 0.0% $0 0.0% $0 0.0% Total Sources $229,250 $229,250 100.0%$0 (GAP) or Surplus $0 $0 0.0%DCR:#DIV/0! Amount Available During Construction % TDC Const. Loan Interest Rate Private Construction Loan (bank financing)0.0% Developer Equity (Self-financing for acquistion, predevelopment, etc.)$58,250 25.4% Other: 0.0% Other: 0.0% Other: 0.0% City of Evanston HOME Development Subsidy Available for Construction $171,000 74.6% Costs Not Incurred During Construction (reserves, dev. fee, etc.)$0 0.0% Total Construction Sources $229,250 100.0% Construction Financing Surplus/(Gap)?$0 0.0% City of Evanston HOME Subsidy Request Total Per Unit Development Subsidy- Permanent Loan $190,000 $190,000 Permanent Subsidy 0 Unit Mix Efficiency 1 BR 2 BR 3 BR 4 BR Total < 30% AMI 0 0 0 0 0 0 40% AMI 0 0 0 0 0 0 50% AMI 0 0 0 0 0 0 60% AMI 0 0 1 0 0 1 <80% AMI 0 0 0 0 0 0 Market Rate 0 0 0 0 0 0 Total 0 0 1 0 0 1 Operating Budget Annual Per Unit Gross Rent Potential $9,960 $9,960 Vacancy Years 1-4 8.0% Other Income $0 $0 Vacancy Years 5+8.0% Vacancy $797 $797 Rent Inflation Years 1-4 2.0% Adjusted Gross Income $9,163 $9,163 Rent Inflation Years 5+2.0% Operating Expenses $7,183 $7,183 Expense Inflation: Net Operating Income $1,580 $1,580 Administration 3.0% Debt Service $0 $0 Maintenance 3.0% Operating 3.0% Escrows & Reserves 3.0% Debt & Cash Flow Over Time Annual Per Unit #DIV/0!Year 1 Net Cash Flow $1,580 $1,580 #DIV/0!Year 5 Net Cash Flow $1,384 $1,384 #DIV/0!Year 10 Net Cash Flow $1,057 $1,057 #DIV/0!Year 15 Net Cash Flow $621 $621 #DIV/0!Year 20 Net Cash Flow $52 $52 Total Per Unit Total Cash Flow Over 10 Yrs $13,404 $13,404 Total Cash Flow Over 15 Yrs $17,427 $17,427 Total Cash Flow Over 20 Yrs $18,884 $18,884 Other: $17,427 $18,884 Year 20 DCR Year 10 DCR $13,404 Key Assumptions Construction Financing Sources (May include permanent sources listed above.) City of Evanston Sources & Uses Summary Developer Notes Total Cost/SqFt: Year 15 DCR Other: Year 1 DCR 1930 Jackson Coach House 0 575 575 0 830 City of Evanston HOME Funds (Development Subsidy) 0 Low Income Housing Tax Credits Developer Equity Other: Other State/Federal/Historic Tax Credits Year 5 DCR $372.61 Total Units: HOME Units: Construction Cost/SqFt: 0 New Construction Single Family Detached Other: State HOME Funds After Cash Flow Payments: COE HOME Application January 2020 1930 Jackson 8)Sources&Uses Page 1 of 2 2/3/2020 Page 18 of 28 P1.Page 406 of 703 Developer Notes Date Entered City of Evanston Underwriting Summary Date City of Evanston Underwriting Notes Date Entered 4. Assess neighborhood market conditions: a. Completed similar projects successfully? b. Any problem projects current or past? b. What supports lease up within 18 months? a. How does project fit in with Con Plan, housing strategies,etc? 1. General Justification for Funding: Name a. Can the project cover capital improvements throughout the Period of Affordabilty? Underwriting performed by: Title 8. What contingencies should be placed on funding? 9. CURRENT RECOMMENDATION FOR FUNDING: a. Is there evidence they are managing similar properties successfully? e. Concerns/Other info: c. Concerns/Other info: c. Concerns/Other info: b. Any problem projects current or past? b. Is an additional Capital Reserve needed? How will it be funded? a. What supports proposed rents? 2. Why is the project needed? 3. Examine the sources & uses and operatng pro forma. b. How was this determined? f. Concerns/Other info: a. Are costs reasonable? c. Concerns/Other info: 5. Assess the capacity of the developer/development team. d. What is the status of other funding sources? e. Describe the evidence that the project can operate sustainably through the compliance period. c. Describe evidence developer is financially stable. d. Describe evidence dev staff is sufficient, qualified. 7. Examine the Capital Needs Assessment (CNA) 6. Assess the capacity of the ongoing management c. Has adequate funding been secured? COE HOME Application January 2020 1930 Jackson 8)Sources&Uses Page 2 of 2 2/3/2020 Page 19 of 28 P1.Page 407 of 703 Project:Developer: Project Number:0 PREDEVELOPMENT COSTS TOTAL Per Unit Per SF % TDC Architect & Structural Engineer $0 Asbestos & Lead Based Paint Testing $0 Phase I Environmental Inspections/Assessment $0 Market Analysis/Market Study $0 Survey & Civil Engineering $0 Application Fees/Financings/Taxes/Insurance $0 Other; Specify $0 Total Predevelopment:$0 $0 $0.00 0.0% BUILDING AND PROPERTY ACQUISITION Land & Building (Price or your offer)$0 $0 Settlement Costs (Title Ins., Recording Fees)$0 Relocation $0 Other; Specify $0 Total Acquisition:$0 $0 $0.00 0.0% CONSTRUCTION COSTS (complete sheet #7) General Cond., Overhead & Profit $39,250 $39,250 Construction Contingency $0 $0 Construction Hard Costs $175,000 $175,000 Total Construction:$214,250 $214,250 $372.61 93.5% PROFESSIONAL SERVICES Consultant Fees $0 Legal $0 Marketing/Advertising $0 Fees Related to State Tax Credits $0 Other; Specify $0 Total Professional Services:$0 $0 $0.00 0.0% CARRYING AND CONSTRUCTION FINANCING COSTS Inspection & Draw Fees $0 Points & Bank Fees: Construction Loan $0 Title Insurance: Construction Loans $0 Construction Loan Interest $0 $0 $0 Permit Fees $10,000 $10,000 Property Liability/Builder's Risk Insurance $5,000 $5,000 Real Estate Taxes During Development $0 Other; Specify $0 Total Carrying & Construction Finance:$15,000 $15,000 $26.09 6.5% PERMANENT FINANCING Points & Bank Fees $0 Title & Recording $0 Partnership & Organization Expense $0 Legal $0 Other;Specify $0 Total Permanent Financing:$0 $0 $0.00 0.0% RESERVES Rent Up Reserves $0 Initial Operating Reserve $0 Operating Deficit Reserve $0 Capital Replacement Reserve $0 Total Reserves:$0 $0 $0.00 0.0% DEVELOPER FEE $0 $0 $0.00 0.0% TOTAL DEVELOPMENT COSTS (TDC):$229,250 $229,250 $398.70 100.0% 1930 Jackson Coach House City of Evanston DEVELOPMENT BUDGET 0 COE HOME Application January 2020 1930 Jackson 6)Development Budget Page 1 of 1 2/3/2020 Page 20 of 28 P1.Page 408 of 703 575 Units:1 Construction:New Construction Total Cost Per Unit Per SF % Construction Limit 14.0% 0 0.0% $39,250 0.224285714 0.0%0 0 Subtotal $39,250 $39,250 $68.26 18% Subtotal $0 $0 $0.00 0% $25,000 $25,000 $25,000 $43.48 12% Subtotal $0 $0 $0.00 0% Subtotal $0 $0 $0.00 0% $40,000 $4,500 Subtotal $44,500 $44,500 $77.39 21% $4,000 $8,000 Subtotal $12,000 $12,000 $20.87 6% Subtotal $0 $0 $0.00 0% $7,000 $4,000 Subtotal $11,000 $11,000 $19.13 5% Subtotal $0 $0 $0.00 0% Project:1930 Jackson Coach House Square Feet: Project Number 0 1. General Requirements 4. Masonry Foundation Walls Veneer A. General Contractor's Markup Indirect Overhead: Office Expenses such as office rent, utilities, equipment, supplies, office salaries, professional fees, marketing, etc. Direct Overhead: Job supervision, temporary power, cell phone, job site toilets, tool storage, job site clean up & debris removal, equipment rental,etc. Flatwork Other Roofing 7. Thermal & Moisture Protection Profit 3. Concrete Basement and Garage Floors Foundation Walls B. Contingency C. City/County Fee & Building Permit Fireplace and/or chimney Exterior retaining walls Finish Carpentry Other 5. Metals Structural Wrought Iron Other: 2. Existing Conditions Environmental Clearance Demolition 6. Wood & Composites Rough Capentry Other Other Insulation Exterior Siding Exterior Trim Gutters and Downspouts 8. Openings Other Exterior Doors Windows Closet racks City of Evanston Construction Budget/Costs (Based on CSI) Interior Doors Door Hardware 9. Finishes Other Towel Racks, mirrors, etc. Gypsum Wallboard Ceramic Tile Flooring (wood, vinyl, carpet, etc. 10. Specialties Painting Garage Door Other Other COE HOME Application January 2020 1930 Jackson 7) Construction Budget Page 1 of 2 2/3/2020 Page 21 of 28 P1.Page 409 of 703 $8,000 Subtotal $8,000 $8,000 $13.91 4% Subtotal $0 $0 $0.00 0% Subtotal $0 $0 $0.00 0% Subtotal $0 $0 $0.00 0% $6,000 Subtotal $6,000 $6,000 $10.43 3% $8,000 Subtotal $8,000 $8,000 $13.91 4% $6,000 Subtotal $6,000 $6,000 $10.43 3% Subtotal $0 $0 $0.00 0% Subtotal $0 $0 $0.00 0% $4,500 Subtotal $4,500 $4,500 $7.83 2% $50,000 Subtotal $50,000 $50,000 $86.96 23% $214,250 $214,250 $372.61 100% Sprinkler System 22. Plumbing Finish Electrical Fixtures 23. HVAC Other Window Treatments 13. Special Construction 11. Equipment Appliances 12. Furnishings Total Construction: Landscaping 32. Exterior Improvements Paving Fencing Final grade and seeding Other Utility Connections HVAC 26. Electrical Rough Electrical Fixtures Site Grading Driveway 27. Communications Security & Alarm Systems Accessibility Modifications 21. Fire Suppression Systems Other Other Other Other Backfilling 33. Utilities Rough Plumbing Finish Plumbing Other Countertops Cabinets Other Other 31. Earthwork Excavation Trenching Other Other COE HOME Application January 2020 1930 Jackson 7) Construction Budget Page 2 of 2 2/3/2020 Page 22 of 28 P1.Page 410 of 703 Project: REVENUE Annual Per Unit Operating Annual Per Unit Gross Rent Potential $9,960 $9,960 Security $0 Other Revenue $0 $0 Common Electricity $0 Subtotal $9,960 $9,960 Water/Sewer $800 $800 Combined Vacancy Rate 8.0%$797 $797 Gas $0 Adjusted Gross Income $9,163 $9,163 100.0%Trash Removal $0 Payroll $480 $480 OPERATING EXPENSES Payroll Taxes & Fringes $0 Other $0 Administrative Costs Annual Per Unit Subtotal $1,280 $1,280 14.0% Advertising $100 $100 Management $498 $498 Escrows Annual Per Unit Legal/Partnership $100 $100 Insurance $775 $775 Accounting/Audit $100 $100 Real Estate Taxes $3,200 $3,200 Compliance Monitoring $50 $50 Other Taxes $0 Other $0 Other $0 Subtotal $848 $848 9.3%Subtotal $3,975 $3,975 43.4% Maintenance Annual Per Unit Total Operating Expenses $7,183 $7,183 78.4% Decorating $0 Repairs $400 $400 Replacement Reserve $400 $400 Exterminating $200 $200 Grounds $480 $480 NET OPERATING INCOME $1,580 $1,580 17.2% Other $0 Subtotal $1,080 $1,080 11.8%Estimated Mortgage Debt Coverage Ratio Year 1 1.05 Interest Rate 5.00% Term 30 Annual Payment $1,505 Mortgage Amount (PV)$23,362 Net Cash Flow Year 1 $75 Cash Flow Per Unit $75 This is an estimate only. Actual debt service is entered on the 'Sources & Uses' Sheet. 1930 Jackson Coach House Developer: City of Evanston ANNUAL OPERATING BUDGET 0 COE HOME Application January 2020 1930 Jackson 4)Operating Budget Page 1 of 1 2/3/2020Page 23 of 28P1.Page 411 of 703 Project: Year Year Year Year Year Year Year Year Year Year 1 2 3 4 5 6 7 8 9 10 REVENUE Years 1-4 Years 5+ Gross Income Potential 2.0%2.0%$9,960 $10,159 $10,362 $10,570 $10,781 $10,997 $11,217 $11,441 $11,670 $11,903 Vacancy Factor 8.0%8.0%$797 $813 $829 $846 $862 $880 $897 $915 $934 $952 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Net Income $9,163 $9,346 $9,533 $9,724 $9,919 $10,117 $10,319 $10,526 $10,736 $10,951 Per Unit $9,163 $9,346 $9,533 $9,724 $9,919 $10,117 $10,319 $10,526 $10,736 $10,951 OPERATING EXPENSES Administration 3.0%$848 $873 $900 $927 $954 $983 $1,013 $1,043 $1,074 $1,106 Maintenance 3.0%$1,080 $1,112 $1,146 $1,180 $1,216 $1,252 $1,290 $1,328 $1,368 $1,409 Operating 3.0%$1,280 $1,318 $1,358 $1,399 $1,441 $1,484 $1,528 $1,574 $1,621 $1,670 Escrows & Reserves 3.0%$3,975 $4,094 $4,217 $4,344 $4,474 $4,608 $4,746 $4,889 $5,035 $5,186 Total Operating Expenses $7,183 $7,398 $7,620 $7,849 $8,085 $8,327 $8,577 $8,834 $9,099 $9,372 Per Unit $7,183.00 $7,398.49 $7,620.44 $7,849.06 $8,084.53 $8,327.07 $8,576.88 $8,834.18 $9,099.21 $9,372.19 Replacement Reserve Contribution $400 $412 $424 $437 $450 $464 $478 $492 $507 $522 Per Unit $400.00 $412.00 $424.36 $437.09 $450.20 $463.71 $477.62 $491.95 $506.71 $521.91 Net Operating Income $1,580 $1,536 $1,489 $1,438 $1,384 $1,326 $1,265 $1,200 $1,130 $1,057 Per Unit $1,580.20 $1,535.97 $1,488.59 $1,437.91 $1,383.81 $1,326.14 $1,264.75 $1,199.50 $1,130.23 $1,056.78 HOMEServicing Mortgage $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Other Debt Service $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Debt Coverage Ratio #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! CASH FLOW $1,580 $1,536 $1,489 $1,438 $1,384 $1,326 $1,265 $1,200 $1,130 $1,057 Per Unit $1,580 $1,536 $1,489 $1,438 $1,384 $1,326 $1,265 $1,200 $1,130 $1,057 Payments Out of Cash Flow: Payments Out of Cash Flow: FINAL CASH FLOW $1,580 $1,536 $1,489 $1,438 $1,384 $1,326 $1,265 $1,200 $1,130 $1,057 Per Unit $1,580 $1,536 $1,489 $1,438 $1,384 $1,326 $1,265 $1,200 $1,130 $1,057 OPERATING CASH FLOW PROJECTION 0.02 1930 Jackson Coach House Developer:0 City of Evanston Inflation Factor Operating SubsidyReserve Draw COE HOME Application January 2020 1930 Jackson 5)Operating Cash Flow Page 1 of 2 2/3/2020Page 24 of 28P1.Page 412 of 703 Project: REVENUE Years 1-4 Years 5+ Gross Income Potential 2.0%2.0% Vacancy Factor 8.0%8.0% Net Income Per Unit OPERATING EXPENSES Administration 3.0% Maintenance 3.0% Operating 3.0% Escrows & Reserves 3.0% Total Operating Expenses Per Unit Replacement Reserve Contribution Per Unit Net Operating Income Per Unit HOMEServicing Mortgage Other Debt Service Debt Coverage Ratio CASH FLOW Per Unit Payments Out of Cash Flow: Payments Out of Cash Flow: FINAL CASH FLOW Per Unit OPERATING CASH FLOW PROJECTION 0.02 1930 Jackson Coach House City of Evanston Inflation Factor Operating SubsidyReserve Draw Year Year Year Year Year Year Year Year Year Year 11 12 13 14 15 16 17 18 19 20 $12,141 $12,384 $12,632 $12,884 $13,142 $13,405 $13,673 $13,946 $14,225 $14,510 $971 $991 $1,011 $1,031 $1,051 $1,072 $1,094 $1,116 $1,138 $1,161 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $11,170 $11,393 $11,621 $11,854 $12,091 $12,332 $12,579 $12,831 $13,087 $13,349 $11,170 $11,393 $11,621 $11,854 $12,091 $12,332 $12,579 $12,831 $13,087 $13,349 $1,140 $1,174 $1,209 $1,245 $1,283 $1,321 $1,361 $1,402 $1,444 $1,487 $1,451 $1,495 $1,540 $1,586 $1,634 $1,683 $1,733 $1,785 $1,839 $1,894 $1,720 $1,772 $1,825 $1,880 $1,936 $1,994 $2,054 $2,116 $2,179 $2,244 $5,342 $5,502 $5,667 $5,837 $6,013 $6,193 $6,379 $6,570 $6,767 $6,970 $9,653 $9,943 $10,241 $10,548 $10,865 $11,191 $11,527 $11,872 $12,229 $12,595 $9,653.35 $9,942.95 $10,241.24 $10,548.48 $10,864.93 $11,190.88 $11,526.61 $11,872.40 $12,228.58 $12,595.43 $538 $554 $570 $587 $605 $623 $642 $661 $681 $701 $537.57 $553.69 $570.30 $587.41 $605.04 $623.19 $641.88 $661.14 $680.97 $701.40 $979 $897 $810 $718 $621 $518 $411 $297 $178 $52 $978.97 $896.64 $809.61 $717.69 $620.68 $518.39 $410.62 $297.15 $177.76 $52.22 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 #DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0!#DIV/0! $979 $897 $810 $718 $621 $518 $411 $297 $178 $52 $979 $897 $810 $718 $621 $518 $411 $297 $178 $52 $979 $897 $810 $718 $621 $518 $411 $297 $178 $52 $979 $897 $810 $718 $621 $518 $411 $297 $178 $52 City of Evanston OPERATING CASH FLOW PROJECTION COE HOME Application January 2020 1930 Jackson 5)Operating Cash Flow Page 2 of 2 2/3/2020Page 25 of 28P1.Page 413 of 703 Koenig CV – Page 1 Richard Koenig, Ph.D., AICP 2075 Windy Hill Lane Oakland, MI 48363 Home: (248) 690-7686 Cell: (847) 508-0418 Email: rskoenig@aol.com, rkoenig@hodc.org EDUCATION Ph.D., Southern New Hampshire University, Community Economic Development, 2010 (graduated with distinction, commencement speaker) M.A., Southern New Hampshire University, Community Economic Development, 2008 MUP, University of Illinois at Urbana-Champaign, Housing and Community Development, 1991 Study Abroad: Tongji University, Shanghai, China B.S., Illinois Wesleyan University, Economics, 1989 WORK EXPERIENCE 1997-now Executive Director Housing Opportunity Development Corporation, Techny, IL Run a community-based non-profit affordable housing development organization serving Chicago’s northern suburbs: - Responsible for organizational operations, strategic planning and agency growth - Develop affordable housing projects: over 400 units in 22 projects worth almost $100 million including identifying sites, conducting feasibility analyses, creating pro-forma, securing grant and loan funding, executing contracts, and closing - Coordinate housing development teams including architects, contractors, lenders, attorneys, and consultants - Oversee asset and property management for over 350 rental units - Direct fund raising and grant writing to foundations and government - Manage $3 million annual operating budget and over $30 million in assets - Establish and maintain relationships with municipal officials, developers, financing partners, and community groups in promoting affordable housing - Report directly to 10 member board of directors - Created property management division and HUD-certified counseling program - Supervise growing staff of 18 including property managers, housing counselors, finance manager 2008-now Adjunct Faculty Southern New Hampshire University, Manchester, NH Designed and taught graduate level courses in community economic development: - Create courses on urban theory, project management, urban revitalization, housing policy and development, nonprofit management - Teach Masters and PhD students online in community development - Assist in redesigning Master’s program course curricula for community economic development department for online learning - Research Associate for the Applied Research Center, 2005-09 2012-2013 University of California, UCLA Extension, Los Angeles CA Designed and taught online course for public policy certificate program: - Created a new course on poverty and sustainable economics - Taught continuing education students on poverty and sustainable economics Page 26 of 28 P1.Page 414 of 703 Koenig CV – Page 2 1992-1997 HOME Program Supervisor Illinois Housing Development Authority, Chicago, IL Managed a diverse portfolio of over $40 million in affordable housing projects: - Reviewed applications for multi-family rental housing, homebuyer assistance, rehab programs, disaster aid, and rental assistance worth over $90 million - Oversaw project implementation from application to closing to completion - Designed affordable housing programs and created application materials, manuals, review processes, computer tracking systems and model documents - Organized and conducted workshops for non-profits and cities across Illinois - Administered $10 million statewide rental rehab and disaster relief programs - Supervised three program staff (3 promotions) MEMBERSHIPS and ACTIVITIES Lambda Alpha International, Ely Chapter: Member since 2014 American Institute of Certified Planners (AICP), Certified since 1996 American Planning Association (APA), Member since 1989 Licensed Real Estate Broker in Illinois since 2005 Alliance to End Homelessness in Suburban Cook County: Chairperson, Board, 2000-2006 Association of Homeless Advocates: Chairperson, Board member, 2000-2006 Housing Options for the Mentally Ill in Evanston: Treasurer, Board member, 2000-2006 Evanston Community Development Corporation: Board member, 2012-2013 National City Bank, Chicago Community Development Assoc.: Advisory Board, 2003-2007 Village of Long Grove: Zoning Board of Appeals, 2001-2005 Edgewater Community Council: Vice President, Housing Chair, Board member, 1996-2000 Page 27 of 28 P1.Page 415 of 703 Housing Opportunity Development Corporation Consolidated Budget Summary FY 2020 Support and Revenues Operations Fundraising 59,000 Development 120,000 Properties 771,438 Homebuyer Counseling 15,000 965,438 Properties Rental Income 1,790,082 Total Revenues 2,755,520 Expenses Office and Administration Staffing 835,420 Office operations 103,734 Pre-development 20,000 959,154 Property Expenses Administrative 342,349 Operating 42,066 Maintenance 374,339 Utilities 227,292 Taxes 271,670 Loans 309,856 Other 173,983 1,741,554 Total Expenses 2,700,708 Revenue less Expenses 54,812 Page 28 of 28 P1.Page 416 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Scott Mangum, Planning & Zoning Administrator Subject: Ordinances 38-O-20, 39-O-20, and 47-O-20, Amendments to Boards Committees and Commissions (Plan Commission, ZBA, and Design and Project Review Committee) Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Ordinances 38 -O-20, 39-O-20, and 47-O-20 with changes to the City Code regarding the establishment of the Chair for the Zoning Board of Appeals adopted recently most the of the Commission, Plan and (ZBA) inclusion Comprehensive Plan (2000), and revisions to the membership of the Design and Project Review Committee (DAPR). Council Action: For Introduction Summary: At the December 9, 2019, City Council meeting, an aldermanic referral was made to change the Chair of the Plan Commission from a member elected annually by the Commission to selected by the Mayor. This matches the past pra ctice of the ZBA which was previously codified within the 1960 Zoning Ordinance. As this provision was not carried over upon adoption of the 1993 Zoning Ordinance, staff recommends a new Chapter 15 (ZBA) within Title 2 establishing the composition, membership, and Chair of the ZBA to be appointed by the Mayor. The other substantive change to the Plan Commission (Title 2, Chapter 7) replaces the Goals and Objectives of the 1986 Comprehensive Plan with those of the 2000 Comprehensive Plan, which is the most recent adopted document. Several other minor revisions reflect changes in the titles of departments and organizations. Finally, Ordinance 47-O-20 updates the membership of DAPR, a committee composed of City staff members, principally to reflect changes in position titles. P2.Page 417 of 703 Attachments: Ordinance 38-O-20 Amending Title 2 update Plan Commission Ordinance 39-O-20 Amending Title 2 to add ZBA Ordinance 47-O-20 Amending Title 2 update DAPR Page 2 of 15 P2.Page 418 of 703 3/3/2020 38-O-20 AN ORDINANCE Amending Title 2, Chapter 7 of the Evanston City Code, “Plan Commission” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Title 2, Chapter 7, Section 5, Subsection 1 “Appointment, Composition, Terms” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: 2-7-5-1. - APPOINTMENT, COMPOSITION, TERMS. (A) The Mayor shall appoint nine (9) Evanston citizens to serve as regular members of the Plan Commission, subject to confirmation by the City Council. The Mayor shall select the Chair from among its members. The Chair shall serve until a successor is appointed and qualified. The Mayor, a designated member from each of the City Council Planning and Development and Administration and Public Works Committees, and the Planning and Zoning Division Manager shall be ex-officio members of the Commission but shall have no vote. Division Manager shall serve as secretary of the Commission. (B) All appointed regular members of the Plan Commission shall serve as such without compensation. (C) Appointments of regular members shall be for three (3) years and they may be reappointed for an additional term. Regular members' terms shall commence on January 1. The terms of three (3) regular members shall expire in December of each year, so that no more than one-third ( 1/3 ) of the Commission shall be replaced annually. (D) An appointment by the Mayor, subject to confirmation by the Council, to fill a vacancy in an unexpired term shall be for the remainder of the term. Thereafter, that member shall be eligible for appointment for two (2) full terms. (E) When a regular member of the Plan Commission has been unable or has failed to attend meetings during a consecutive period of four (4) months, such absence shall be construed, after notice to the member thereof, as a resignation from the Page 3 of 15 P2.Page 419 of 703 38-O-20 ~2~ Commission. A vacancy thus created shall be filled as in the case of other vacancies. SECTION 2: City Code Title 2, Chapter 7, Section 5, Subsection 2 “Procedure and Organization” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: 2-7-5-2. - PROCEDURE AND ORGANIZATION. The Plan Commission shall: (A) At its December meeting, elect a chairman to serve for the following calendar year with eligibility for re-election. (B) Elect in December a vice-chairman to act whenever the chairman is absent or unable to serve. (C) Elect such associate members of the Plan Commission as are deemed necessary to carry out the Commission's duties and responsibilities. Such associate members shall serve for a period of one year with eligibility for re- election, but shall have no vote. (A) (D) Establish its own rules of procedure that do not conflict with Section 2-7-5 of the City Code. (B) (E) Hold a meeting of the Commission monthly, unless specifically directed otherwise by the chairman. (C) (F) Establish such subcommittees of regular and associate members as it deems necessary. (D) (G) Prepare an annual report for presentation to the City Council. Such report may: (1) incorporate comments on the adequacy of the Comprehensive General Plan, the zoning ordinance and the capital improvements program as instruments of long-term development policy, (2) summarize the actions of the Plan Commission during the calendar year, and (3) outline the program of the Plan Commission for the following year, indicating joint programs to be carried out in cooperation with the Planning Department, other staff needs, and anticipated requests for funds from the City Council. (E) (H) Adopt such other rules of procedure deemed necessary to conduct meetings and public hearings and to carry out its duties, following Roberts' Rules of Order in situations not covered by adopted rules. Page 4 of 15 P2.Page 420 of 703 38-O-20 ~3~ SECTION 3: City Code Title 2, Chapter 7, Section 6, Subsection 1 “Organization” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: 2-7-6-1. - ORGANIZATION. The organization, assignment of duties and general supervision of the activities and work of the Planning and Zoning Division shall be determined by the City Manager in conjunction with the Director of Community and Economic Development, and the employment of special planning consultants shall be determined by the City Council. SECTION 4: City Code Title 2, Chapter 7, Section 6, Subsection 2 “Planning and Zoning Division Manager” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: 2-7-6-2. - PLANNING AND ZONING DIVISION MANAGER. The head of the Planning and Zoning Division shall be appointed by the City Manager and shall be known as the Division Manager. The Division Manager shall be responsible to the Director of Community and Economic Development, and shall have the following duties and responsibilities. (A) To prepare in cooperation with the Plan Commission and within the policy framework established by the Plan Commission, a Comprehensive General Plan or amendments to an existing Plan, for the present and future development or redevelopment to the City. (B) To undertake research studies necessary to the preparation, modification and implementation of the Comprehensive General Plan or parts thereof. (C) To prepare and recommend, and to assist other executive departments of the City in the development of specific plans and programs of capital improvements, and to help insure that such plans and programs will be integrated into the Comprehensive General Plan. (D) To participate with the City Manager and other department heads in the annual revision of the capital improvements program for review by the Plan Commission and the City Council as a part of the annual budget formulation process of the City Page 5 of 15 P2.Page 421 of 703 38-O-20 ~4~ (E) To serve as secretary to the Plan Commission, to keep all records of said Plan Commission, and to provide such staff services as may be necessary to assist said Plan Commission in carrying out its duties. (F) To undertake research studies and to develop plans and programs and make recommendations for community or area renewal, including such plans for conservation, rehabilitation or redevelopment as may be authorized by the City Council. (G) To serve as liaison between the City administration and the Plan Commission, and professional consultants retained by the City to undertake general or specific studies related to the preparation, modification or implementation of the Comprehensive General Plan. (H) To review zoning, subdivision and related ordinances prior to adoption by the City Council. (I) To establish close working relationships with the administrative officers of other local governmental jurisdictions so that plans of all agencies for the development or redevelopment of the community will be coordinated. (J) To plan, organize and put into effect sound programs of public education concerning the long range development of the community after general review by the City Manager and the Plan Commission. SECTION 5: City Code Title 2, Chapter 7, Section 7 “Funds for Planning” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: The City may appropriate from any funds under its control such sums as the corporate authorities may deem proper for the maintenance and operation of the Plan Commission and Planning and Zoning Division, including the salaries of all paid members and employees; the development of a planning program, and the preparation of regulations, projects and programs pertinent to the development, redevelopment and renewal of the City. The City may accept, receive and expend funds, grants and services from the Federal Government or its agencies, the State of Illinois or its agencies, the Chicago Metropolitan Agency for Planning Northeastern Illinois Planning Commission, other regional or local governments or their agencies or from private persons or corporations or foundations for planning purposes generally or for planning specific projects. Page 6 of 15 P2.Page 422 of 703 38-O-20 ~5~ SECTION 6: City Code Title 2, Chapter 7, “Plan Commission and Planning Department” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended to remove the 1986 Comprehensive General Plan on file and replace it with the 2000 Comprehensive General Plan (Exhibit A): SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This ordinance must be in full force and effect after its passage, approval, and publication in a manner provided by law. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 7 of 15 P2.Page 423 of 703 38-O-20 ~6~ Exhibit A 2000 Comprehensive General Plan Page 8 of 15 P2.Page 424 of 703 3/3/2020 39-O-20 AN ORDINANCE Amending Title 2, Chapter 15 of the Evanston City Code, “Zoning Board of Appeals” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Title 2, “Boards and Commissions” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: Chapter 15 Zoning Board of Appeals 2-15-1. - APPOINTMENT, COMPOSITION, TERMS. (A) The Mayor shall appoint seven (7) Evanston citizens to serve as regular members of the Zoning Board of Appeals, subject to confirmation by the City Council. The Mayor shall select the Chair from among its members to serve until a successor is appointed and qualified. (B) All appointed regular members of the Zoning Board of Appeals shall serve as such without compensation. (C) Appointments of regular members shall be for five (5) years and they may be reappointed for an additional term. (D) An appointment by the Mayor, subject to confirmation by the Council, to fill a vacancy in an unexpired term shall be for the remainder of the term. Thereafter, that member shall be eligible for appointment for two (2) full terms. (E) When a regular member of the Zoning Board of Appeals has been unable or has failed to attend meetings during a consecutive period of four (4) months, such absence shall be construed, after notice to the member thereof, as a resignation from the Commission. A vacancy thus created shall be filled as in the case of other vacancies. 2-15-1. - APPOINTMENT, COMPOSITION, TERMS. The responsibilities of the Zoning Board of Appeals are as outlined in Section 6 -3-1-4. The Zoning Board of Appeals shall establish its own rules of procedure that do no t conflict with Section 2-15 of the City Code. Page 9 of 15 P2.Page 425 of 703 39-O-20 ~2~ SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance must be in full force and effect after its passage, approval, and publication in a manner provided by law. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 10 of 15 P2.Page 426 of 703 3/12/2020 3/16/2020 47-O-20 AN ORDINANCE Amending Title 4, Chapter 14, Section 1 of the Evanston City Code, “Design and Project Review Committee” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Title 4, Chapter 14, Section 1, Subsection 1 “Appointment, Composition, Terms” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended and shall read as follows: 4-14-1-1. - DESIGN AND PROJECT REVIEW COMMITTEE. (A) Membership. The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. City Engineer; 5. Representative from the Fire Department; 6. Planning and Zoning Manager Administrator; Page 11 of 15 P2.Page 427 of 703 47-O-20 ~2~ 7. Representatives from the Planning and Zoning Division (2); Zoning Planner or Development Planner; 8. Manager of Building and Inspection Services; 9. Neighborhood and Land Use Planner; 109. Representative from the Public Works Agency, Water Production Bureau Division of Distribution ..... Sewer; 1110. Civil Engineer/Storm Water Management; 1211. Transportation and Mobility Coordinator; 1312. Sustainability Coordinator. Advisory members Non-Voting Committee Advisors: 1. Traffic Engineer; 2. Cultural Arts Coordinator; 3. Historic Preservation; 4. Commercial Plan Reviewer; 52. Representative from Administrative Services/Parking Services Manager; 6 3. Housing and Grants Administrator; 7 4. Representative from the Director of Parks, Recreation and Community Services Department; 8 5. Representative from the Police Department; 9 6. Certified arborist from the Public Works Agency Assistant Director of Public Works/Forestry; 10 7. Representative from the Health Department; and 11 8. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for a term of no longer than two (2) years. (B) Officers. Page 12 of 15 P2.Page 428 of 703 47-O-20 ~3~ 1. The officers of the Committee shall consist of the Chair, Vice-Chair and Secretary. 2. The Director of Community Development shall preside as the Chair of the Committee. 3. The Planning and Zoning Manager Administrator shall serve as the Vice- Chair of the Committee. 4. Staff from the Planning and Zoning Division The Neighborhood and Land Use Planner shall serve as the Secretary of the Committee. 5. The Chair, or his/her designee, shall supervise the Committee and shall preside at all Committee meetings. 6. The Vice-Chair, in the absence of the Chair, shall perform all duties and exercise all powers of the Chair. 7. The Secretary shall: a. Be custodian of the active files of the Committee and keep all of the records. b. Conduct the correspondence of the Committee. c. Promptly prepare and distribute a meeting agenda in consultation with the Chair. The rules shall be reviewed regularly and monitored to ensure consistency with the policies and priorities of the City Council. d. Record the names and addresses of all persons appearing before the Committee. e. Keep records of the Committee's official actions and prepare meetings. f. Record each member's vote for every question, whether or not each member was present for the vote, and if a member abstained from voting for a particular question. g. Perform such additional duties as may be requested by the Chair or Committee. (C) Voting. Voting privileges are extended to voting members listed under Section 14-4-1-1(A). Advisory members shall abstain from voting. Page 13 of 15 P2.Page 429 of 703 47-O-20 ~4~ (D) Quorum. A quorum shall consist of the Director of Community Development or his/her designee, one (1) other representative from the Department of Community Development, a representative from the Public Works Agency, and two (2) additional voting members as listed under Subsection 14-4-1-1(A) and shall be required in order to conduct any official Committee business. (D)(E) Objective. Such a review will bring together staff from various departments to meet with developers to help resolve any site or appearance problems and more directly communicate the City's requirements. By identifying the applicable codes and ordinances through this process, costly delays from oversights or incomplete applications may be avoided. In such joint meetings, there is opportunity for exchange between all affected parties which should improve communications and also provide the developer with professional expertise in site and building design. The resulting design should also promote efficiency and economy in providing any necessary City services. Beyond the specific improvements to the site itself, design and project review should help reduce adverse impact, promote harmony of development with its surroundings and maintain property values. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: This ordinance must be in full force and effect after its passage, approval, and publication in a manner provided by law. SECTION4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Page 14 of 15 P2.Page 430 of 703 47-O-20 ~5~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 15 of 15 P2.Page 431 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Zoning Manager Subject: Ordinance 49-O-20, Special Use for a Planned Development and Drive-Through Facility for a Financial Institution at 605 Davis Street Date: April 13, 2020 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 49 -O-20 for approval of a Special Use for a Planned Development and drive-through facility for a financial institution. The proposal includes the following Site Development Allowances: 1.) FAR of 13.02 where 4.5 is allowed and 8.0 may be requested as a maximum Site Development Allowance, 2.) Proposed building height of 220 feet where 85 feet (excluding parking) is allowed and 220 may be requested as a Site Development Allowance, 3.) 39 parking spaces where 420 are required, 4.) A 15-foot Ziggurat setback is proposed at 29 foot height along Davis where a 40- foot Ziggurat setback is required above 42-foot height, 5.) A 0-foot Ziggurat setback is proposed along the east interior lot line at 29-foot height where a 25-foot Ziggurat setback is required above 42-foot height, and 6.) A 0-foot Ziggurat setback is proposed along the west interior side lot line at 29-foot height where a 25-foot Ziggurat setback is required above 42- foot height. Council Action: For Introduction Summary: Site Layout The site is a slightly rectangular shaped area with approximately 151 feet of frontage along Davis Street. The massing of the proposed building is in 2 sections: a two -story brick veneer building housing the commercial space, lobby area and the Chase Bank drive through on the ground floor and parking on the second level, and a 16 -story glass and metal veneer office portion above that is set back from Davis Street and the property to the north. The lower podium portion of the new building is built to all four property lines with the exception of the P3.Page 432 of 703 entry plaza, which is set back 15 feet at the ground level. The south side of the office tower portion of the building is set back 15 feet from the property line at the 3rd floor while the north side of the tower is set back 5 feet beginning at the 4th floor. A mechanical penthouse is located on the roof. The ground floor is dedicated to the 4,500 square feet of commercial space, which is split by a Chase Bank drive through that creates a tunnel through the building, in addition to the lobby and building loading area. The parking level will have 39 parking spaces. Vehicular access will be from the 20-foot wide alley just west of the property. Both the garage entrance and two loading spaces will be located at the northern end of the building. Both Page 2 of 78 P3.Page 433 of 703 retail and office trash collection will be in the loading dock area. The proposed drive through will also use the alley as an exit just south of the proposed loadin g areas. The building meets required ground level setbacks for the D3 Zoning District but does not meet the required upper-level ziggurat setbacks along Davis Street and the east and west property lines. The actual building height is 232 feet to the roof with a single floor of parking. The height of the floors dedicated to parking may be deducted from the maximum height allowed (up to 40 feet) per Section 6 -11-4-8. With this reduction the portion of the building that counts toward the maximum height requirement is 220 feet tall, which meets the maximum permitted site development allowance. This podium portion of the building is built to the west, north and south property lines. The applicant will install new streetscape elements along Davis Street including a new approximately 7-foot wide public sidewalk with 4 new street trees. Protection measures, including warning striping and a “yield to bikes” sign, will be added to the bike lane to alert drivers of the presence of the protected bike lane. A bike room with 150 bike parking spaces will be located on the ground floor of the building and have its own entrance off of Davis Street. Compliance with the Zoning Ordinance The intent of the D3 Downtown Core Development district is: “…to provide for the highest density of business infill development and large scale redevelopment within downtown Evanston. The district is also intended to encourage and sustain a mix of office, retail, and residential uses. Planned developments are encouraged as a special use in the D3 district. Where D3 zoned lots or areas are overlaid with the oRD redevelopment overlay district designation, a planned development is required in order to Page 3 of 78 P3.Page 434 of 703 ensure that proposed development in these areas is consistent with the objectives and policies of the adopted "plan for downtown Evanston." The applicant requests a Special Use approval for the Planned Development and Drive - through, including the six Site Development Allowances below: Parking and Traffic Based on the type of use proposed (office and retail), the proposed building is required to have a total of 420 parking spaces. The applicant is proposing a total of 39 parking spaces (0.15 parking spaces per 1,000 square feet) for the proposed development. It should be noted that the Transit Oriented Development (TOD) parking reduction frequently used and discussed only applies to residential uses within TOD areas. The applicant has submitted a TOD Parking Study conducted by Kenig, Lindgren, O'Hara, Aboona, Inc. (KLOA) that analyzes the current office building parking trends and the proposed parking arrangement. The property is located approximately less than ¼ mile from the Davis Street CTA and Metra stops. Considering that the building is located in close proximity to amenities, transit stops, multiple bus lines (CTA Bus Routes 201 and 205), an existing Divvy Bike Station at Benson Avenue and Church Street, existing car sharing locations and several City parking facilities, the applicant’s study concludes that the proposed parking arrangement will meet the parking demand of the building tenants. The proposed storage space for 150 bikes encourages bicycle ridership and adds to the study’s conclusion. Page 4 of 78 P3.Page 435 of 703 The study included Work Trip Flow Data collected by Regional Transportation Ass et Management System (RTAMS) which indicated that office developments within close proximity to transit reduce the auto dependency and thus the parking demand. The study also referenced one local office building at 909 Davis Street, which is 207,743 square feet and provides 57 parking stalls on-site, with a parking ratio of 0.29 parking spaces per 1,000 square feet. The study does make some suggestions to aid in encouraging reduced vehicle use, such as installation of real-time transit monitors in the building lobby and implementation of Travel Demand Measures such as bike storage (provided) carpool matching services, preferred carpool parking and telecommuting. Staff encourages these to be considered in addition to leasing additional parking spaces from the City’s parking garage located 525 Church Street to offset the possible parking shortage. As part of the leasing of additional parking spaces, submission of data on parking space usage would be required to help inform parking space needs. Staff conducted traffic counts on April 9, 2019 and May 16, 2019 to capture the use of the alley, existing drive through, bike lane, and pedestrian traffic on Davis Street. Counts were taken during the morning and evening rush hours and at noon. The results of those c ounts are below: The Plan Commission discussed the 40 proposed on-site parking spaces as well as the proposed drive-through at the March 11, 2020 public hearing. The Commission generally agreed that additional parking should be provided to bolster the proposed on-site parking spaces until more information on vehicle usage is provided and that 4 ADA accessible parking spaces should be provided on-site, which reduces the total number of on -site spaces to 39. Requiring the leasing of 150 parking spaces in the Church Street garage provides a reasonable balance. The Commission also felt that the requirement proposed by DAPR for Page 5 of 78 P3.Page 436 of 703 the building owner to remove the drive -through curb cut if the ATM is not in use for 60 days is too restrictive and recommends that the same time period required of other similar Special Uses apply to this site. The applicant also indicated that Chase Bank is not amenable to that requirement. The full recommended language is provided as a condition below. Public Benefits The applicant has committed to provide the following public benefits as part of the Planned Development proposal: 1. Public art (green wall) prominently located at the entry plaza on Davis Street. 2. Extend bollards and other safety measures for the Davis Street bike lan e in front of the development site. 3. Provide $50,000 support for event programming in Fountain Square through Downtown Evanston. 4. Provide $50,000 support for improvements to Downtown Evanston viaducts at Benson/Davis and/or Elmwood/Davis. 5. Apply bird friendly measures to the building, including but not limited to bird friendly glass, fritted balcony rails and lighting control at night. 6. Comply with the Mayor’s Monarch Pledge. 7. Provide eight (8) electric vehicle charging stations in the garage with additional con duit to allow easy installation of additional electric vehicle charging stations in the future. 8. Comply with Evanston Climate Action Plan (25% energy use reduction). 9. Two new metered parking spaces along Davis Street. 10. Reconstruct west side of alley adjacent to the development site. 11. Engage Collective Resource to establish a composting program in the building. 12. Sponsor an Evanston Township High School (ETHS) trade fair. 13. Pursue hiring of Evanston Business Enterprises during construction and as part of building retail. During Design and Project Review Committee (DAPR) meetings, staff shared concerns regarding proposed the for meeting that at benefits public of extent the presented development as several items listed in that summary of public benefits were items that are required by ordinance or would be standard occurrences with development of the land. Following DAPR, staff provided a letter (included as an attachment to this memo) with a number of suggested public benefits. The public benefits provided above reflect changes since the last DAPR meeting, however, staff does not believe the applicant has sufficiently addressed the suggested benefits such as the installation of a bike and pedestrian counter, improvement of surrounding sidewalk pavers, contribution to pedestrian countdown timers, contribution to the Affordable Housing Fund, or contribution toward public transportation improvements. The number of site development allowances, as well as the extent of the requested allowance that requires a supermajority vote from City Council, lends itself to an increase in the proposed public benefits to mitigate the effects of the proposed development. The City Council may wish to amend Ordinance 49-O-20 to include additional public benefits. Standards of Approval Page 6 of 78 P3.Page 437 of 703 The proposed development must satisfy the standards for Special Use in Section 6 -3-5-10, the Standard for Planned Development in Section 6-3-6-9 and standards and guidelines established for Planned Developments in the D3 Downtown Core Development District. (Section 6-11-1-10). Staff finds that the proposed development meets most standards for approval; however, there are several points of concern. Standards for Special Use (Section 6-3-5-10) A Planned Development is listed as a permitted special use in the D3 Downtown Core Development district. The proposal is in keeping with the purposes and policies outlined in the Comprehensive Plan and the Zoning Ordinance. The proposed building with a ground floor commercial space will not cause a negative cumulative effect when considered in conjunction with other special uses in the area. Most other surrounding uses are commercial or mixed -use and therefore compatible with the proposed office/retail building. Commercial use already exists on the site without a ny negative effect on surrounding uses. As such, the proposal will likely not interfere with or diminish the value of other properties in the neighborhood. It should be noted, however, that while a banking facility is permitted and could be an acceptable u se at the site, a drive- through ATM is not a desirable commercial use for this site or the walkable core downtown area in general. For this reason, staff encourages the inclusion of a condition that, should that use cease operation, that the space be absorbed into the surrounding retail spaces. As indicated above, the proposal can be adequately served by public facility infrastructure already available. The street and sidewalk network, as well as water, sewer, electricity and gas infrastructure already exist and service the existing building and structures on the site, however, added attention will need to be paid to the water and sewer connection due to the size of the building and the water and sewer main near the site. Staff has concerns regarding possible points of conflict with the inclusion of the drive-through. The applicant has submitted a parking study that explains that, due to the site being within a TOD area and considering current trends, the parking provided will be adequate for the site. The access to the parking garage will be provided via the alley as will the loading docks and trash area. The applicant proposes to preserve an existing curb cut on Davis Street by narrowing it to accommodate the Chase Bank drive through. The combination of this drive through and traffic from the parking garage and loading docks raises concerns of points of conflict with the existing protected bike lane along the north side of Davis Street. Finally, the proposal meets all zoning requirements except for the six site development allowances requested and outlined above. Standards and Guidelines for Planned Developments in D3 District (Sections 6 -3-6-9 and 6- 11-1-10) The proposed Planned Development generally complies with purposes and the intent of the Zoning Ordinance. The proposal is a dense, business infill development with a mix of office and retail that is a compatible land use with surrounding downtown properties. The proposal is largely consistent with the vision and goals of the Comprehensive Plan for re development of underutilized properties with uses compatible with the surrounding neighborhood as well as the objective to retain and attract business in Evanston. Page 7 of 78 P3.Page 438 of 703 As stated above, the ground floor site layout causes some concern with regards to safety a nd continuity of a pedestrian and walkable experience. The drive through in the middle of the development, though significantly reduced in width from its existing size, reduces the traffic flow on this block. The alley will have a number of points of conflict with not just traffic from building tenants and trash pick-up but also with vehicles exiting the proposed drive through. The proposed site development allowance for FAR also greatly exceeds the maximum site development allowance permitted without Supermajority City Council approval. The proposed site development allowance for a reduced ziggurat setback from Davis Street also increases the perceived mass of the building. Legislative History: March 11, 2020 –Link to the Plan Commission Meeting Packet - The Plan Commission voted, 5-0, to recommended approval of the Planned Development with the public benefits previously listed as well as the following conditions: 1. The proposed planned development shall substantially conform to the plans and documents attached to this report. 2. The applicant must agree to a Construction Management Plan (CMP) before issuance of the building permit. 3. Any change in use must be approved as an amendment to the Planned Development. 4. Prior to issuance of building permit, the applicant shall execute a long term parking lease agreement with the City of Evanston to lease one hundred and fifty (150) parking spaces based on the standard current monthly parking fee from the 525 Church Street parking garage. The lease of Fifty (50) parking spaces would be initiated upon issuance of a Temporary Certificate of Occupancy (TCO). The remaining leased spaces would be leased by the developer as the building is occupied and prorated by a percentage gross floor area leased. After 18 months from the issuance of said (TCO) the developer would be required to lease the full 150 spaces, regardless of the building occupancy. The parking spaces shall be leased at market rate without fixed pricing, and be subject to increases annually. The lease agreement will mandate that the Applicant pay any increase in the rental rate structure through the term of the agreement. For a period of 60 months, starting from the issuance of the temporary certificate of occupancy (TCO), the Applicant must provide to the City, parking data detailing how many parking spaces (leased f rom the City and provided within the building) are utilized by building tenants. This data must be provided by January 31 st of each year following the issuance of a Final Certificate of Occupancy (FCO). At the end of the 60th month, the parking lease agreement may be amended to match the highest number of vehicles leased within the Church Street parking garage. 5. The Drive-through facility shall be limited to use by a financial institution. Should the building owner gain ownership of the facility, the building owner shall remove the curb and the drive-through and obtain a building permit to absorb the drive -through area into the adjacent ground floor retail spaces within ninety (90) days, and complete the work within one (1) year of obtaining the building perm it. Should the building owner fail to remove the curb cut as required by this section, the City shall be empowered to remove the curb cut and place a lien on the property, should it so choose. 6. The Applicant will engage Collective Resource to establish a composting program in the building. Page 8 of 78 P3.Page 439 of 703 7. Deliveries for the on-site commercial use must be performed from the alley and are prohibited during the hours of 7 AM – 9 AM and 4 PM – 6 PM Monday through Friday. 8. Four ADA accessible parking spaces shall be provided on -site. December 11, 2019 - The Design and Project Review (DAPR) Committee voted, 9 -2, to recommend approval of the development, subject to the following conditions: 1) Drive -thru facility use is limited to Chase Bank or their successor, 2) If the drive-thru facility is not operated for a period of at least 60 days, then the curb cut on Davis Street is to be removed by the building owner, 3) Parking lease with the City is to include a look -back period of at least 60 months, and 4) Refine public benefits, c onsider increased participation in downtown programming, bike and pedestrian improvements, and public transportation. November 20, 2019 – The DAPR Committee held the item in order to allow the applicant to make revisions to the project. Attachments: 49-O-20 Granting Special Use Permit for PD at 605 Davis St Letter to Vermilion regarding public benefits - January 17, 2020 605 Davis Street - Pedestrian Wind Assessment Comments Received as of April 1, 2020 Draft Plan Commission Meeting Minutes Excerpt - March 11, 2020 Page 9 of 78 P3.Page 440 of 703 3/4/2020 49-O-20 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 605 Davis Street In the D3 Downtown Core Development District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that prot ect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule unit be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and, WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and, WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and Page 10 of 78 P3.Page 441 of 703 49-O-20 ~2~ WHEREAS, Vermillion Enterprises, LLC (“Applicant”), the Applicant for the proposed development located at 605 Davis Street, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provision of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses”, Section 6-3-6 “Planned Developments”, and Subsection 6-11-1-10, “Planned Developments” in Downtown Zoning Districts, to permit the construction and operation of a Planned Development with a drive through financial institution and accessory parking located at the Subject Property in the D3 Downtown Core Development Zoning District (“D3 District”) ; and, WHEREAS, the applicant sought approval to construct a new eighteen (18) story, two hundred twenty (220) foot tall Class A office building with a floor area ratio of 13.02, approximately four thousand five hundred (4,500) square feet of ground floor retail space including a drive through for a financial institution and thirty -nine (39) parking spaces; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to floor area ratio, building height, number of parking spaces provided, ziggurat setback along the Davis Street property line, ziggurat setback along the east interior lot line, and ziggurat setback along the west interior side lot line; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances from the normal district regulations established in the Zoning Ordinance; and Page 11 of 78 P3.Page 442 of 703 49-O-20 ~3~ WHEREAS, on March 11, 2020, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Planned Development, case no. 19PLND-0036, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D3 Downtown Core Development District per Subsection 6-11-1- 10 of the Zoning Ordinance; and WHEREAS, on March 11, 2020, the Plan Commission recommended the City Council approve the application; and WHEREAS, on April 13, 2020, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provision of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered the findings and recommendation for approval of the Plan Commissi on, and recommended approval thereof by the City Council; and WHEREAS, at its meetings on April 13 and April 27, 2020, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and Page 12 of 78 P3.Page 443 of 703 49-O-20 ~4~ WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124). NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 19PLND - 0036, to allow construction and operation of the Planned Development for an eighteen (18) story, two hundred twenty (220) foot tall Class A office building with a floor area ratio of 13.02, approximately four thousand five hundred (4,500) square feet of ground floor retail space including a drive through for a financial institution and thirty-niney (39) parking spaces. SECTION 3: The City Council hereby grants the following Site Development Allowances: A. Floor Area Ratio (“FAR”): A Site Development Allowance is hereby granted for an FAR of 13.02, whereas Subsection 6-11-4-6 of the Zoning Ordinance allows a maximum FAR of 4.5 in the D3 District with Subsection 6-11-1-10(C)(2) allowing for an additional development allowance of 3.5 FAR. B. Building Height: A Site Development Allowance is hereby granted for a building height of two hundred twenty (220) feet, whereas Subsection 6-11-4-8 of the Zoning Ordinance allows for a maximum building height of eighty-five (85) feet in the D3 District with Subsection 6-11-1-10(C)(1) allowing a maximum height of two hundred twenty (220) feet as a development allowance. Page 13 of 78 P3.Page 444 of 703 49-O-20 ~5~ C. Number of Parking Spaces: A Site Development Allowance is hereby granted for a total of thirty-nine (39) on-site parking spaces, whereas Subsection 6-16-3-5 of the Zoning Ordinance requires a minimum of four hundred-twenty (420) parking spaces for the proposed Planned Development in the D3 District. D. Ziggurat Setback from the East Interior Lot Line: A Site Development Allowance is hereby granted for a ziggurat setback of zero (0) feet at a height of twenty-nine (29) feet, whereas Subsection 6-11-1-10(C)(1)(c) of the Zoning Ordinance requires a ziggurat setback of twenty-five (25) feet for a structure above forty two (42) feet from an interior side lot line in the D3 District. E. Ziggurat Setback along the Davis Street Property Line: A Site Development Allowance is hereby granted for a ziggurat setback of fifteen (15) feet at a height of twenty-nine (29) feet, whereas Subsection 6-11-1-4 of the Zoning Ordinance requires a ziggurat setback of forty (40) feet for a structure above forty two (42) feet from any front or side lot line abutting a street in the D3 District. F. Ziggurat Setback from the West Interior Lot Line: A Site Development Allowance is hereby granted for a ziggurat setback of zero (0) feet at a height of twenty-nine (29) feet, whereas Subsection 6-11-1-10(C)(1)(c) of the Zoning Ordinance requires a ziggurat setback of twenty-five (25) feet for a structure above forty two (42) feet from an interior side lot line in the D3 District. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this ordinance; the Development and Landscape Plans in Exhibit B and C, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction staging plan, on-street and on-site construction parking restrictions, hours of operation, a plan including cross sections showing Page 14 of 78 P3.Page 445 of 703 49-O-20 ~6~ pedestrian access around the site with the use of curb ramps, signage and/or striping, foundation survey of surrounding structures including weekly reporting of seismographs for the duration of construction, submittal of environmental testing report prior to construction, visibility diagram for all construction site access points, proposed schedule for street opening for utility connections with cross section details, and project updates via monthly newsletter and project website. (C) Approval of Change in Use: Any change in use, with the exception of the removal of the drive-through facility, must be approved as an amendment to the Planned Development. (D) Alley Reconstruction: The Applicant shall reconstruct the west half of the alley immediately adjacent to the development site. (E) Downtown Evanston Contribution: The Applicant shall provide $50,000 support for event programming in Fountain Square through Downtown Evanston. (F) Viaduct Improvement Contribution: The Applicant shall provide $50,000 support for improvements to downtown Evanston viaducts at Benson/Davis and/or Elmwood/Davis. (G) Bird-Friendly Measures: The Applicant shall apply bird friendly measures to the building, including but not limited to bird friendly glass, fritted balcony rails and lighting control at night per the drawings in Exhibit B. (H) Mayor’s Monarch Pledge: The Applicant shall comply with the Mayor’s Monarch Pledge. (I) Electric Vehicle Charging Stations: The Applicant shall provide eight (8) electric vehicle charging stations in the garage with additional conduit to allow easy installation of additional electric vehicle charging stations in the future. (J) Metered Parking: The Applicant shall make any necessary improvement, including signage and pavement striping to provide two (2) new metered parking spaces along Davis Street in front of the development site. (K) Davis Street Bike Lane: The Applicant shall extend bollards and other safety measures for the Davis Street protected bike lane in front of the development site. (L) Long Term Parking Lease: Prior to issuance of building permit, the Applicant shall execute a long term parking lease agreement with the City of Evanston to lease a maximum of one hundred and fifty (150) parking spaces based on the standard current monthly parking fee from the 525 Church Street parking garage. The lease of fifty (50) parking spaces would be initiated upon issuance of a Temporary Certificate of Occupancy (TCO). The remaining leased spaces would Page 15 of 78 P3.Page 446 of 703 49-O-20 ~7~ be leased by the Applicant as the building is occupied and prorated by a percentage gross floor area occupied (e.g., if the building is 50% occupied, the Applicant would be required to lease 75 parking spaces). Upon the building reaching stabilization (i.e., 95% occupancy), the Applicant would be required to lease the full one hundred fifty (150) spaces, regardless of the building occupancy. The parking spaces shall be leased at market rate without fixed pricing and be subject to increases annually, and such increases shall not exceed the increases applied to other public parking spaces in the 525 Church Street garage. For a period of sixty (60) months, starting from the issuance of the TCO, the Applicant must provide annually to the City parking data detailing how many parking spaces (leased from the City and provided within the building) are utilized by building tenants. The data must be provided by January 31 st of each year following the issuance of a TemporaryCertificate of Occupancy (TCO). At the end of the 18th month following the building reaching stabilization (as defined above) but no earlier than 36 months following issuance of the TCO, the Applicant shall have the right to the amend the parking lease agreement to match the highest number of vehicles leased within the Church Street parking garage. (M) Drive-Through Facility: The Drive-through facility shall be limited to use by a financial institution. Should the building owner gain ownership or control of the drive-thru facility, the building owner shall remove the curb cut and absorb the drive-thru area into the adjacent ground floor retail space. The building owner shall obtain a building permit to absorb the drive-through area into the adjacent ground floor retail spaces within ninety (90) days of gaining control or ownership of the drive-thru facility, and complete the work within one (1) year of obtaining the building permit. Should the building owner fail to remove the curb cut as required by this section, the City shall be empowered to remove the curb cut and place a lien on the property, should it so choose.. (N) Composting: The Applicant shall provide a composting program in the building through Collective Resource or the current franchisee. (O) On-Site Deliveries: Deliveries for the on-site commercial use must be performed from the alley and are prohibited durin g the hours of 7 A.M. to 9 A.M. and 4 P.M. to 6 P.M., Monday through Friday. (P) Evanston High School Trade Fair: The Applicant shall sponsor an Evanston Township High School (ETHS) trade fair prior to issuance of the Final Certificate of Occupancy (FCO). (Q) Evanston Business Enterprises Hiring: The Applicant shall employ at least 5 Evanston residents, with a goal of 10, and/or create an apprenticeship program for the same number of residents during construction. Page 16 of 78 P3.Page 447 of 703 49-O-20 ~8~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigned, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 17 of 78 P3.Page 448 of 703 49-O-20 ~9~ EXHIBIT A LEGAL DESCRIPTION Page 18 of 78 P3.Page 449 of 703 Page 19 of 78 P3.Page 450 of 703 49-O-20 ~10~ EXHIBIT B DEVELOPMENT PLANS Page 20 of 78 P3.Page 451 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 12–11–2019 PODIUM | VIEW FROM CHICAGO AND DAVISPage 21 of 78P3.Page 452 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 12–11–2019 PODIUM | VIEW ALONG DAVISPage 22 of 78P3.Page 453 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 12–11–2019 PODIUM | VIEW ALONG DAVISPage 23 of 78P3.Page 454 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 12–11–2019 PODIUM | STORE FRONT CLOSE UPPage 24 of 78P3.Page 455 of 703 EMERGENCY GENERATOR ATM ATM EXISTING UNIVERSITY BUILDING CHICAGO AVENUEDAVIS STREET LOADING EXISTING ACCESS EASEMENT &LOADING AREA FF /F P P P LOBBY RETAIL : 2,280sf PLAZA RECYCLE COMED BIKE PARKING -150 STALLS RETAIL : 2,220sf FCC WATER METER 165sf TRASH 20'-0" EXISTING PARKING STRUCTURE BIKE LANE 601 DAVIS OFFICE CONCEPT STUDY 2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 XXXXXX EVANSTON, IL VERMILION DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 0 10’20’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 12–11–2019 PLAN | GROUND FLOOR / SITE EXISTING PARKING STRUCTUREPage 25 of 78P3.Page 456 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 39 PARKING SPACES EXHAUST FAN 19,140 GSFBASE SCHEME 20% SLOPE 10% SLOPE EXISTING UNIVERSITY BUILDING 20% SLOPE 10% SLOPE EXHAUST FAN 1 2 3 4 5 6 7 8 9 10 11 12 1314151617181920 32 31 30 29 28 27 26 23 22 21 33 34 39 3635 37 38 ELEC TELE/ DATA FF /F P P P 24 25 ELECTRIC VEHICLE CHARGING STATION FUTURE ELECTRIC VEHICLE CHARGING STATION8'-6"18'-0"18'-0"24'-0"18'-0"24'-0"18'-0"18'-0"24'-0"18'-0"TYP.16'-0" 16'-0"8'-0"16'-0"2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 601 DAVIS OFFICE CONCEPT STUDY XXXXXX EVANSTON, IL VERMILION ABOVE OFFICE TOWER OUTLINE LEVEL 2 : 39 PARKING SPACES including 4 ADA 0 10’20’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 605 DAVIS | EVANSTON | 5842.004 | 03–11–2020 PLAN | LEVEL 2 PARKING GARAGE ALTERNATE 1 - SHARED ACCESSIBLE AISLE Page 26 of 78P3.Page 457 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 17,410 GSFLEVEL 3 PLAN ELEC TELE/ DATA FF /F P P M W EXISTING UNIVERSITY BUILDING BELOW P TENANT / COWORKING SPACE TENANT LOUNGE FITNESS CENTER CONFERENCE ROOM CONFERENCE ROOM WOMEN'S LOCKER MEN'S LOCKER AMENITY DECK BLDG MGR OFFICE ENGR OFFICE 3,060sf 875sf785sf 2,490sf 455sf STORAGE 200sf 590sf 4,985sf 150'-0"35'-0"30'-0"15'-0"5'-0"150'-3" REAR SETBACK DAVIS ST. SETBACK ZONING ORDINANCE REQ. SETBACK : 40ft 2'-6"2'-6"7'-6"112'-0"32'-0"12'-6"5'-0"12'-6"2'-6" 601 DAVIS OFFICE CONCEPT STUDY 2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 XXXXXX EVANSTON, IL VERMILION GROSS FLOOR AREA:17,410 SF PLAN | LEVEL 3 FLOOR PLAN 0 10’20’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 12–11–2019Page 27 of 78P3.Page 458 of 703 16,433 GSFTYP FLOOR ELEC TELE/ DATA FF /F P P M W EXISTING UNIVERSITY BUILDING BELOW P 150'-0"35'-0"30'-0"67'-11"44'-0"15'-0"5'-0"210'-614" REAR SETBACK DAVIS ST. SETBACK ZONING ORDINANCE REQ. SETBACK : 40ft 2'-6"7'-6"7'-6"112'-0"32'-0"18'-1"49'-10"44'-10" 2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 601 DAVIS OFFICE CONCEPT STUDY XXXXXX EVANSTON, IL VERMILION GROSS FLOOR AREA:16,430 SF DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 0 10’20’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PLAN | TYPICAL OFFICE FLOOR PLANPage 28 of 78P3.Page 459 of 703 15,105 GSF17TH FLOOR ELEC TELE/ DATA FF /F P P M W P 150'-0"35'-0"30'-0"67'-11"44'-0" 210'-614" 2'-6"7'-6"7'-6"112'-0"32'-0"18'-1"49'-10"45'-0"30'-0"82'-0"105'-0" 44'-10" 2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 601 DAVIS OFFICE CONCEPT STUDY XXXXXX EVANSTON, IL VERMILION GROSS FLOOR AREA:15,105 SF DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 0 10’20’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PLAN | LEVEL 17 FLOOR PLANPage 29 of 78P3.Page 460 of 703 14,705 GSF18TH FLOOR ELEC TELE/ DATA FF /F P P M W P40'-0"30'-0"67'-11"34'-0" 210'-614" 2'-6"7'-6"112'-0"32'-0"18'-1"49'-10"82'-0"105'-0" 44'-10" 2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 601 DAVIS OFFICE CONCEPT STUDY XXXXXX EVANSTON, IL VERMILION GROSS FLOOR AREA:14,705 SF DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 0 10’20’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PLAN | LEVEL 18 FLOOR PLANPage 30 of 78P3.Page 461 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PERSPECTIVE VIEW | LOOKING NORTHWESTPage 31 of 78P3.Page 462 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PERSPECTIVE VIEW | LOOKING NORTHEASTPage 32 of 78P3.Page 463 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PERSPECTIVE VIEW | FROM FOUNTAIN SQUAREPage 33 of 78P3.Page 464 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PERSPECTIVE VIEW | VIEW FROM CHICAGO LOOKING SOUTHWESTPage 34 of 78P3.Page 465 of 703 16,433 GSFTYP FLOOR ELEC TELE/ DATA FF /F P P M W EXISTING UNIVERSITY BUILDING BELOW P 150'-0"35'-0"30'-0"67'-11"44'-0"15'-0"5'-0"210'-614" REAR SETBACK DAVIS ST. SETBACK ZONING ORDINANCE REQ. SETBACK : 40ft 2'-6"7'-6"7'-6"112'-0"32'-0"18'-1"49'-10"44'-10" 2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 601 DAVIS OFFICE CONCEPT STUDY XXXXXX EVANSTON, IL VERMILION GROSS FLOOR AREA: 16,430 SF NET LEASABLE AREA: 13,144 SF TOTAL GROSS LEASABLE AREA: 206,570 SF 16 TOWER FLOORS TOWER HEIGHT : 220 FT PROPOSED TOWER TYPICAL FLOOR PLAN 16,430 GSFTYP FLOOR ELEC TELE/ DATA FF /F P P M W EXISTING UNIVERSITY BUILDING BELOW P CORE OUTLINE 40'-0"SIDE LOTSETBACKPER ZONINGORDINANCE6-11-1-10(C)25'-0" SIDE LOT SETBACK PER ZONING ORDINANCE 6-11-1-10(C) 25'-0" SIDE LOT SETBACK PER ZONING ORDINANCE 6-11-1-10(C) 100'-6"92'-3"19'-9"19'-9"43'-8"10'-3"2018 Solomon Cordwell Buenz 0'10'20'05.25.2018 5842.004 601 DAVIS OFFICE CONCEPT STUDY XXXXXX EVANSTON, IL VERMILION TOWER TYPICAL FLOOR PLAN PER ZONING ORDINANCE REQUIREMENTS GROSS FLOOR AREA: 9,274 SF NET LEASABLE AREA: 5,988 SF TOTAL GROSS LEASABLE AREA: 206,570 SF 35 TOWER FLOORS TOWER HEIGHT : 458 FT DAVIS STREET DEVELOPMENT COMPANY 2015, LLC 0 15’30’ © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 ZONING ORDINANCE TOWER SETBACK | TYPICAL OFFICE FLOOR PLANPage 35 of 78P3.Page 466 of 703 PODIUM BRICK 1 METAL CLADDING BETWEEN PODIUM & TOWER STORE FRONT SYSTEM TOWER CLADDING 2 LOW-E INSULATING GLASS GLASS CURTAIN WALL 1 2 3 4 5 6 METAL PANEL TOWER GLASSPODIUM MASONRY FACADE | CLADDING MATERIALS 1 3 5 2 4 6 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019Page 36 of 78P3.Page 467 of 703 DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 PERSPECTIVE VIEW | LOOKING UP TOWER FROM PLAZAPage 37 of 78P3.Page 468 of 703 A P P E N D I XPage 38 of 78P3.Page 469 of 703 NDAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 ZONING | SUMMARY & SETBACKSPage 39 of 78P3.Page 470 of 703 # of Floors # of Office Floors Elevation Floor to Floor Height Building Gross FAR Attributable Gross Area Office Gross Net Leasable Parking # of Parking spaces Retail 19 252'‐0" 20'‐0" Mech ‐ ‐ 18 16 232'‐0" 13'‐6" Office 14,705 14,155 14,705 10,685 400sf Terrace 17 15 218'‐6" 13'‐6" Office 15,105 14,155 15,105 11,085 1,115sf Terrace 16 14 205'‐0" 13'‐6" Office 16,430 15,480 16,430 13,144 15 13 191'‐6" 12'‐6" Office 16,430 15,480 16,430 13,144 14 12 179'‐0" 12'‐6" Office 16,430 15,480 16,430 13,144 13 11 166'‐6" 12'‐6" Office 16,430 15,480 16,430 13,144 12 10 154'‐0" 12'‐6" Office 16,430 15,480 16,430 13,144 11 9 141'‐6" 12'‐6" Office 16,430 15,480 16,430 13,144 10 8 129'‐0" 12'‐6" Office 16,430 15,480 16,430 13,144 9 7 116'‐6" 12'‐6" Office 16,430 15,480 16,430 13,144 8 6 104'‐0" 12'‐6" Office 16,430 15,480 16,430 13,144 7 5 91'‐6" 12'‐6" Office 16,430 15,480 16,430 13,144 6 4 79'‐0" 12'‐6" Office 16,430 15,480 16,430 13,144 5 3 66'‐6" 12'‐6" Office 16,430 15,480 16,430 13,144 4 2 54'‐0" 12'‐6" Office 16,430 15,480 16,430 13,144 3 1 41'‐6" 12'‐6" Office/Amenity 17,410 16,460 17,410 13,928 1,592sf Terrace 2 29'‐0" 12'‐0" Parking 19,140 500 1,450 17,690 40 Including 2 ADA 1 17'‐0" 17'‐0" Lobby/Chase/Retail 18,600 12,720 12,410 1,920 4,270 Total Above Grade Area 298,550 259,230 274,670 206,570 19,610 40 4,270 B1 Mechnical 2,500 2,500 Total Building Area 301,050 259,230 220'‐0" Site Area 19,909 FAR AREA 259,230 13.02 Total Bldg Area 301,050 Parking Spaces/1000 SF (leaseable) 0.19 Parking Spaces/1000 SF (gross) 0.15 Zoning Height 601 DAVIS OFFICE TOWER DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 SUMMARY | AREA CHARTPage 40 of 78P3.Page 471 of 703 ELEVATIONS | NORTH & EAST EXISTING BUILDING NORTH ELEVATION EAST ELEVATION EXISTING BUILDINGEXISTING BUILDING GROUND FLOOREL: 0" 3RD FLOOREL: 29' - 0" 2ND FLOOREL: 17' - 0" 4TH FLOOREL: 41' - 6" 5TH FLOOREL: 54' - 0" 6TH FLOOREL: 66' - 6" 7TH FLOOREL: 79' - 0" 8TH FLOOREL: 91' - 6" 9TH FLOOREL: 104' - 0" 10TH FLOOREL: 116' - 6" 11TH FLOOREL: 129' - 0" 12TH FLOOREL: 141' - 6" 13TH FLOOREL: 154' - 0" ROOFEL: 232' - 0" 13TH FLOOREL: 166' - 6" 13TH FLOOREL: 179' - 0" 13TH FLOOREL: 191' - 6" 13TH FLOOREL: 204' - 0" 13TH FLOOREL: 217' - 6" TOPEL: 252' - 0" TYPICAL GLASS CURTAIN WALL PAINTED ALUM. METAL PANEL PAINTED ALUM. METAL PANEL PAINTED ALUM. METAL PANEL PAINTED ALUM. SLAB COVER BRICK METAL CANOPY GLASS PANEL RAILING GLASS PANEL RAILING DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 0 20’40’Page 41 of 78P3.Page 472 of 703 ELEVATIONS | WEST & SOUTH GROUND FLOOREL: 0" 3RD FLOOREL: 29' - 0" 2ND FLOOREL: 17' - 0" 4TH FLOOREL: 41' - 6" 5TH FLOOREL: 54' - 0" 6TH FLOOREL: 66' - 6" 7TH FLOOREL: 79' - 0" 8TH FLOOREL: 91' - 6" 9TH FLOOREL: 104' - 0" 10TH FLOOREL: 116' - 6" 11TH FLOOREL: 129' - 0" 12TH FLOOREL: 141' - 6" 13TH FLOOREL: 154' - 0" ROOFEL: 232' - 0" 13TH FLOOREL: 166' - 6" 13TH FLOOREL: 179' - 0" 13TH FLOOREL: 191' - 6" 13TH FLOOREL: 204' - 0" 13TH FLOOREL: 217' - 6" TOPEL: 252' - 0" WEST ELEVATION SOUTH ELEVATION TYPICAL GLASS CURTAIN WALL PAINTED ALUM. METAL PANEL PAINTED ALUM. METAL PANEL PAINTED ALUM. SLAB COVER BRICK STORE FRONT GLASS METAL CANOPY GLASS PANEL RAILING GLASS PANEL RAILING BANK ATM DRIVE DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 0 20’40’Page 42 of 78P3.Page 473 of 703 SIGHT LINE ANALYSIS | PARKING EXIT DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 0 15’30’Page 43 of 78P3.Page 474 of 703 SIGHT LINE ANALYSIS | ATM DRIVE THRU DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019 0 15’30’Page 44 of 78P3.Page 475 of 703 SIGHT LINE ANALYSIS | ALLEY & DAVIS AVE. DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019Page 45 of 78P3.Page 476 of 703 VEHICLE MANEUVERING ANALYSIS DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019Page 46 of 78P3.Page 477 of 703 VEHICLE MANEUVERING ANALYSIS DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019Page 47 of 78P3.Page 478 of 703 VEHICLE MANEUVERING ANALYSIS DAVIS STREET DEVELOPMENT COMPANY 2015, LLC © 2019 SOLOMON CORDWELL BUENZ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–20–2019Page 48 of 78P3.Page 479 of 703 49-O-20 ~11~ EXHIBIT C LANDSCAPE PLANS Page 49 of 78 P3.Page 480 of 703 0 32’64’ CITY OF EVANSTON | DEVELOPMENT SUMMARY | 601 DAVIS | EVANSTON | 5842.004 | 11–01–2019 LANDSCAPE PLAN | GROUND FLOOR / SITE DAVIS STREET SEE ARCHITECTURAL PLAN SEE ARCHITECTURAL PLANPage 50 of 78P3.Page 481 of 703 Page 1 of 2 Scott Mangum Community Development Dept. 2100 Ridge Avenue Evanston, Illinois 60201 T 847.448.8675 TTY 847.448.8052 www.cityofevanston.org January 17, 2020 VIA EMAIL Kerry Dickson Vermillion Development 121 W. Wacker Drive, Suite 400 Chicago, IL 60601 Kerry.Dickson@vermiliondevelopment.com Re: 605 Davis Street Planned Development Public Benefits Dear Mr. Dickson, This letter follows previous discussions, including at the Design and Project Review Committee (DAPR), regarding public benefits for the proposed planned development at 605 Davis Street. In reference to the Public Benefit summary provided for DAPR, please note that we do not consider items that are otherwise required by ordinance or that are inherent results of a development to be public benefits (i.e. compliance with Green Building Ordinance, generation of tax revenue, etc.). Of the items listed, we consider the following to be substantial public benefits: Public Art (if significant and visible from the public right of way), Bird-Friendly measures, and local hiring (if quantified). Please consider the following items as potential public benefits: Support for Downtown Evanston maintenance or programming activities, Contribution to fund for public transit improvements, Installation of bike-pedestrian counter(s), Replacement and/or widening of paver sidewalks within a two-block radius to match current Downtown design specifications, Alley improvements, Contribution toward pedestrian countdown timers within Downtown, Contribution toward a Fountain Square maintenance fund, Contribution to the Affordable Housing Fund, and Improvements to appearance of Downtown rail viaducts. Please provide a revised Statement of Public Benefits. Proposed Public Benefits should be separated by benefits that are otherwise required (i.e. compliance with Green Building Ordinance) and additional proposed benefits. Page 51 of 78 P3.Page 482 of 703 If you have any questions or concerns, please do not hesitate to contact me at smangum@cityofevanston.org. Sincerely, Scott Mangum Planning and Zoning Manager cc: Meagan Jones, Neighborhood and Land Use Planner Lara Biggs, Bureau Chief – Capital Planning/City Engineer Johanna Leonard, Community Development Director Page 52 of 78 P3.Page 483 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | PEDESTRIAN WIND STUDY rwdi.com This document is intended for the sole use of the party to whom it is addressed and may contain information that is privilege d and/or confidential. If you have received this in error, please notify us immediately. ® RWDI name and logo are registered trademark s in Canada and the United States of America. 605 DAVIS STREET RWDI PROJECT #1904411 MARCH 9, 2020 SUBMITTED TO Kerry Dickson kerry.dickson@vermiliondevelopment.com Davis Street Development Company 2015, LLC 121 West Wacker Drive, Suite 400 Chicago, Illinois 60601 T: 312.525.8808 SUBMITTED BY Neetha Vasan, M.A.Sc., LEED AP Senior Technical Coordinator Neetha.Vasan@rwdi.com Mark A. Hunter, CET Senior Project Manager / Principal Mark.Hunter@rwdi.com RWDI 600 Southgate Drive Guelph, ON, Canada N1G 4P6 T: 519.823.1311 x 2261 F: 519.823.1316 EVANSTON, ILPage 53 of 78P3.Page 484 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | EXECUTIVE SUMMARY Wind conditions on and around the 605 Davis Street project proposed in Evanston, Illinois are discussed in this wind report. Our assessment is based on the review of the local wind climate, the current design of the proposed development and the existing surrounding buildings, combined with our experience with wind tunnel testing and screening- level assessments conducted for similar buildings. The proposed development site and building design includes features that are considered positive for wind control, such as the tower setback from adjacent streets, low roofs of nearby buildings, densely built surroundings including several tall buildings near the site, large entrance canopy and trellis on the 3rd floor, trees in the courtyard nearby, etc. Based on our analysis, the project is not expected to alter wind conditions significantly in the extended surrounding area beyond the immediate vicinity or to result in wind conditions that exceed the recommended wind safety criterion. While the project will result in an increase in wind speeds on Davis Street, Chicago Avenue and possibly Orrington Avenue, the resulting conditions are expected to remain comfortable for pedestrian use, similar to conditions that are observed currently. The entry plaza and 3rd floor terrace will benefit significantly from the large canopy and trellis features. Conditions outside of the overhead cover on the terrace are expected to be breezy for passive users, and can be improved using landscaping and/or wind screens. The glass panel railings on all terraces are recommended to be taller than the average person depending on the primary activity on the terraces (4 ft tall for seated users and 6 ft tall for standing users). The Chase courtyard will be protected by the existing large shade trees in the summer months when the area will be used. Comfortable wind conditions are expected in the seating area away from the gap between the project and Chase tower. In the winter, wind speeds will be higher than desired for passive use, but acceptable for active and transient pedestrians. 2Page 54 of 78P3.Page 485 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 1. INTRODUCTION RWDI was retained by Davis Street Development to conduct a Pedestrian Wind Assessment for the proposed development at 605 Davis Street in Evanston, Illinois (Image 1). The assessment is based on the following: •a review of regional long-term meteorological data; •design drawings from Solomon Cordwell Buenz, dated November 20, 2019; •wind-tunnel studies undertaken by RWDI for similar projects in the Chicago area and other parts of the world; •our engineering judgement and knowledge of wind flows around buildings1-3; and, •use of 3D software developed by RWDI (Windestimator2) for estimating the potential wind conditions around generalized building forms. This approach provides a screening-level estimation of potential wind conditions. Conceptual wind control measures are recommended to improve wind conditions, where advisable. Wind tunnel tests would be required to quantify the impact of the project and any wind control measures. Note that other wind related issues such as cladding, structural and snow loads, snow drifting, air quality, door operability, etc. are not part of the scope of this study. 3 1.H. Wu and F. Kriksic (2012). “Designing for Pedestrian Comfort in Response to Local Climate”, Journal of Wind Engineering and Industrial Aerodynamics, vol.104-106, pp.397-407. 2.H. Wu, C.J. Williams, H.A. Baker and W.F. Waechter (2004), “Knowledge- based Desk-Top Analysis of Pedestrian Wind Conditions”, ASCE Structure Congress 2004, Nashville, Tennessee. 3.C.J. Williams, H. Wu, W.F. Waechter and H.A. Baker (1999), “Experience with Remedial Solutions to Control Pedestrian Wind Problems”, 10th International Conference on Wind Engineering, Copenhagen, Denmark. Image 1: Rendering of the project; view from the southeastPage 55 of 78P3.Page 486 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 2. SITE AND BUILDING INFORMATION The project site is located at the northwest corner of Davis Street and Chicago Avenue in Evanston, Illinois (see Image 2a). The site is currently occupied by a secured drive-through and an empty lot. Surroundings comprise tall-buildings, of the order of 20 stories, to the southwest through west to north and shorter buildings (about 8-stories tall) along Chicago Avenue to the east (Image 2b). Farther away, the building heights gradually reduce to be typical of suburban residential neighborhoods. Lake Michigan is less than half a mile to the east and O'Hare International Airport is about 11 mile to the southwest. The proposed project is a 19-story office building with a 2 story podium housing retail and parking spaces. The podium will abut against the existing two-story University Building to the east and existing parking structure to the north. Key pedestrian areas on and around the project include main entrances, entry plaza and terraces on the proposed building, sidewalks and bus-stops on adjacent streets, and an outdoor restaurant seating area immediately west of the proposed site. 4 Image 2a: Aerial View of Site and Surroundings SITE Image 2b: Rendering of the project in the surrounding contextPage 56 of 78P3.Page 487 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 3. LOCAL WIND CLIMATE 5 Wind records from major airports are typically measured in open fields for a long term and with high quality. They are often used as a reference of wind climate for building projects in the surrounding area. Long-term wind records measured at Chicago O’Hare International Airport were used as reference for the wind climate in the project area. The data is presented in the form of wind roses in Image 3. The radial axes represent the frequency of winds approaching from the directions marked along the circumference and colors represent speed ranges. When all wind data are considered, winds are frequent from southwest, northwest and northeast quadrants throughout the year. Strong winds of a mean speed greater than 20 mph measured at the airport (at an anemometer height of 33 ft) occur more often in the winter than in the summer. Winter (November –April) Summer (May –October) Wind Speed (mph) Probability (%) Summer Winter Calm 8.0 4.0 1-5 12.0 7.7 6-10 40.4 32.8 11-15 29.1 34.5 16-20 8.2 14.7 >20 2.3 6.4 Image 3: Directional distribution of winds recorded at Chicago O’Hare International Airport (1987 –2017)Page 57 of 78P3.Page 488 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 4. PEDESTRIAN WIND CRITERIA The RWDI pedestrian wind criteria are used in the current study. These criteria have been developed by RWDI through research and consulting practice since 1974. They have also been widely accepted by city planners, the building design community and municipal authorities. 4.1 Pedestrian Safety Pedestrian safety is associated with excessive gust wind speeds that can adversely affect a pedestrian’s balance and footing. If strong winds that can affect a person’s balance (56 mph) occur more than 0.1% of the time or 9 hours per year, the wind conditions are considered severe. 4.2 Pedestrian Comfort Wind comfort levels are categorized by their suitability for certain common pedestrian activities: •Sitting (≤ 6 mph): Calm or light breezes desired for outdoor seating areas where one can read a paper without having it blown away. •Standing (≤ 8 mph): Gentle breezes suitable for main building entrances and bus stops. •Strolling (≤ 10 mph): Moderate winds that would be appropriate for window shopping and strolling along a downtown street, plaza or park. •Walking (≤ 12 mph): Relatively high speeds that can be tolerated if one’s objective is to walk, run or cycle without lingering. •Uncomfortable: None of the comfort categories are met. Wind conditions are considered suitable for sitting, standing, strolling or walking if the wind speeds are expected for at least four out of five days (80% of the time). Wind control measures are typically required at locations where wind speeds are higher than recommended for their intended use, uncomfortable, or exceed the wind safety criterion. Note that these wind speeds are assessed at the pedestrian height (i.e., 5 ft above the walking surface), typically lower than those recorded in the airport (33 ft height in open terrain). These criteria for wind forces represent average wind tolerance. They are sometimes subjective and regional differences in wind climate and thermal conditions as well as variations in age, health, clothing, etc. can affect people's perception of the wind climate. For the current development, wind speeds comfortable for walking are appropriate for sidewalks and parking lots where pedestrians would be active. Lower wind speeds comfortable for sitting or standing are desirable around building entrances where pedestrians may linger. Low wind speeds comfortable for sitting are desirable at outdoor amenity areas during the summer to be conducive to passive activities; higher wind speeds are considered appropriate in these areas in the winter as their usage for passive activities are not anticipated in the colder months. 6Page 58 of 78P3.Page 489 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5. PEDESTRIAN WIND CONDITIONS 5.1 Background Predicting wind speeds and occurrence frequencies is complicated. It involves the assessment of geometry, orientation, position and height of the proposed building, surrounding buildings, upstream terrain and the local wind climate. Over the years, RWDI has conducted thousands of wind-tunnel model studies on pedestrian wind conditions around buildings, yielding a broad knowledge base. This knowledge has been incorporated into RWDI’s proprietary software that allows, in many situations, for a qualitative, screening-level numerical estimation of pedestrian wind conditions without wind tunnel testing. In our discussion of anticipated wind conditions, reference will be made to the following generalized wind flow mechanisms. Tall buildings intercept strong winds at high elevations and redirect them to ground level, referred to as a Downwashing Effect (Image 4a). When winds approach a large façade at an oblique angle and are deflected down, a localized increase in the wind activity or Corner Acceleration can be expected around the exposed building corners at grade level. Wind accelerations are intensified in gaps between tall buildings and this is referred to as wind Channeling. Such redirected winds (Image 4a) are often the main cause for increased wind activity around the base of taller buildings. Large podium roofs acts as horizontal breaks and reduce potential wind impact at grade level (Image 4b). However, increased wind activity is expected on the podium roof where calm wind conditions are often desired for outdoor terrace use. Canopies, screens and large trees are some common small-scale wind control features use in these events. 7 Image 4: General wind flow patterns around buildings a) Downwashing, corner acceleration and channeling b) Wind flows disrupted by large podium and landscaping or screensPage 59 of 78P3.Page 490 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5.2 Wind Flow Around the Project The proposed building will be 19 stories tall, comparable in height to other tall buildings located to the northwest, west and southwest of the site. The tall and dense surroundings reduce the exposure of the site to prevailing winds approaching from those directions. However, the spacing between buildings, and the shorter buildings in the easterly directions allow the project to be partially exposed to prevailing winds. The project will be partially exposed to winds from the northeast approaching around the existing Park Evanston building, winds from the northwest approaching through the gap between the Park Evanston and Chase buildings and winds from the west and southwest approaching along Davis Street and around the tall buildings in those directions. At low elevations, the wind speeds will be preconditioned by the densely built surroundings to have minimal impact around the project. Winds approaching the project at higher elevations, albeit preconditioned to some extent, will be downwashed and redirected around the project towards ground-level pedestrian areas. The low roofs of the University Building and parking garage adjacent to the project and the tower setback on Davis Street will help moderate the wind impact at ground level areas. The expected wind flow patterns are illustrated in Image 5. 5.3 Wind Safety The project is not expected to cause wind conditions that would exceed the recommended safety criterion due to the moderation afforded by the building design and surrounding massing. The following sections present discussions on the expected wind conditions at key pedestrian areas of interest as a result of the predicted wind flows. 5. PEDESTRIAN WIND CONDITIONS 8 Image 5: Wind flow around the Project Westerly winds downwashing onto the Chase/restaurant courtyard Southwest winds on the amenity terrace and entry plaza Northwest winds on the parking garage roof and channeling between existing buildings Northeast winds downwashing onto parking garage and University Building roofsPage 60 of 78P3.Page 491 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5. PEDESTRIAN WIND CONDITIONS 5.4 Entry Plaza The entry plaza is located on the south side of the project, on Davis Street. The plaza is enclosed on three sides by building massings and the main entrance is significantly offset from the street and located under a large canopy (Image 6). The partial enclosure and recessed location of the plaza and entrance protects it from winds flowing at low elevations. As illustrated in Image 5, the area would be subjected to winds downwashed by the tall tower. However, the large canopy will afford sufficient protection to the main entrance. During the summer when passive pedestrian use is expected in the plaza (sitting, waiting, idling, etc.) proposed features like umbrella canopies, trees with large crowns and the entrance canopy will reduce the impact of the redirected winds. During the summer, wind speeds in the entrance plaza and at the main entrance are expected to be comfortable for sitting or standing, appropriate for passive use. In the winter, while conditions at the entrance itself are expected to be appropriate as it is protected by the canopy, due to seasonally stronger winds, conditions in the rest of the plaza area are expected to be windier than desirable for passive use. Since this area is primarily used as a pick-up and drop-off zone, the predicted winter wind conditions are likely acceptable since people are unlikely to linger in the space for more than a few minutes. 9 Image 6: Entry Plaza (rendering on top and plan)Page 61 of 78P3.Page 492 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5. PEDESTRIAN WIND CONDITIONS 5.5 Chase Courtyard The courtyard fronting the Chase tower is adjacent and west of the proposed project. The courtyard is occupied by a one-story restaurant with outdoor seating on the west side. We understand that the courtyard is landscaped with large shade trees and the east end, between the project and Chase tower, is not used for patron activity (Image 7). As illustrated in Image 5, westerly winds redirected by the project will approach the courtyard area. During the summer, when the trees are in full leaf, they afford wind protection to the courtyard and are expected to keep the courtyard usable in terms of wind comfort. The east half of the courtyard that is not a planned pedestrian area offers an additional buffer where winds could land and be dissipated by the trees. In the winter, deciduous trees are typically ineffective against wind. Without any obstructions, winds downwashing on the west side of the project, and flows channeling between the project and Chase tower, can flow across the courtyard and increase speeds there. At the northeast corner of the courtyard, closest to gap between the project and Chase tower, wind conditions are expected to be higher than acceptable from time to time in the winter. This may not be a concern as, based on our understanding, the area is not accessed by pedestrians. Wind conditions on the west half of the courtyard in the winter are expected to be comfortable for strolling or walking, appropriate for active pedestrian use. These conditions would be similar to those currently experienced around the west and south side of the Chase tower and other tall buildings in the area. 10 Image 7: Chase courtyard; view from the southeast cornerPage 62 of 78P3.Page 493 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5. PEDESTRIAN WIND CONDITIONS 5.6 Sidewalks, Bus-Stops and Fountain Plaza Wind flows in any area are generally modified as a result of the introduction of a large massing. As illustrated in Image 5, winds redirected around the proposed project are expected to flow on the adjacent Davis Street and Chicago Avenue. The potential wind impact would be lessened by the positive influence of the low roofs of the adjacent parking garage and University Buildings. While the change in flow patterns is predicted to create an overall increase in wind speeds on the sidewalks, the resulting wind speeds are not expected to be problematic. The resulting wind conditions on the sidewalks adjacent to the project are expected to be comfortable for standing or strolling in the summer, and for strolling or walking in the winter. These conditions are appropriate for the active and transient nature of pedestrians on sidewalks. Wind conditions in the seating areas along Chicago Avenue would not be significantly influenced by the project as a result of the ‘podium-like’ wind-break afforded by the low building roofs between the project and the street (Image 4b). The project is also not expected to impact nearby bus stops and the Fountain Plaza area, identified in Image 8, due to their distance and existing buildings separating those areas from the project. Wind conditions in these areas will be similar to those currently observed. 11 Image 8: Nearby streets, bus-stops and Fountain PlazaPage 63 of 78P3.Page 494 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5. PEDESTRIAN WIND CONDITIONS 5.7 Terraces Terraces are proposed on the south side on the 3rd and 17th floors and on the west side of the 18th floor (Image 9). The larger common amenity terrace on the 3rd floor is proposed to be designed with a large overhead trellis (Image 9). The trellis is a favorable feature for wind control as it will protect users from downwashing impacts. For effective wind control, it is recommended that the trellis be not more than 50% open. The glass panel railings around the trellis are also positive and it is recommended that they be at least 4 ft tall to provide adequate protection to seated patrons and 6 ft tall if users are expected to be standing most of the time. At the west end of the terrace, winds accelerating onto the area around the southwest corner of the tower could result in moderately strong breezes from time to time, particularly on cooler days. A taller railing (at least 7 ft tall) is recommended to protect users in the area. An extension of trellis feature over this corner or wind screens or tall landscaping interspersed across the length of the open terrace area may also be considered, in addition to the tall railing, to enhance user comfort. Examples of wind control features are provided in Image 10. Terraces on the 17th and 18th floor, due to their elevation, would be exposed to stronger winds. These corner terraces also have the advantage of being enclosed on two or three sides. Winds in areas close to the building walls on the terraces will be calmer than in areas close to the outer edges. Similar to the 3rd floor terrace, it is recommended that glass panel railings be at least 4 ft tall if users are expected to be seated most of the time, and 6 ft tall if they will be standing. Without adequate protection, these terraces will be breezy most of the time, with conditions likely comfortable for strolling in the summer and walking in the winter. Higher wind speeds in the winter are not of concern as outdoor terraces are seldom used in the colder months. 12 Image 9: Location of terrace (top), trellis on 3rd floor terrace (bottom) 3rd FLOOR 17TH FLOOR 18TH FLOOR 3rd FLOOR TRELLISPage 64 of 78P3.Page 495 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 5.PEDESTRIAN WIND CONDITIONS 13 Image 10: Examples of wind control features on terracesPage 65 of 78P3.Page 496 of 703 RWDI Project #1904411 March 9, 2020 Pedestrian Wind Assessment | 6.APPLICABILITY OF RESULTS 14 The assessment presented in this report is for the proposed 605 Davis Street project in Evanston, Illinois. The information listed below was received from Solomon Cordwell Buenz and was used for the assessment. Discussion and recommendations are specific to this design. In the event of any significant changes to the design, construction or operation of the building or addition of surroundings in the future, RWDI could provide an assessment of their impact on the pedestrian wind conditions discussed in this report. It is the responsibility of others to contact RWDI to initiate this process. File Name File Type Date Received (dd/mm/yyyy) 2019-1126_601 Davis -DAPR Presentation PDF 26/11/2019Page 66 of 78P3.Page 497 of 703 Page 67 of 78P3.Page 498 of 703 4/2/2020 CITY OF EVANSTON Mail - (no subject) https://mail.google.com/mail/u/0?ik=4ec545897d&view=pt&search=all&permmsgid=msg-f%3A1661542180752012326&simpl=msg-f%3A16615421807…1/1 Meagan Jones <mmjones@cityofevanston.org> (no subject) Gretchen Brewster <gsbrewster@gmail.com>Wed, Mar 18, 2020 at 5:21 PM To: "mmjones@cityofevanston.org" <mmjones@cityofevanston.org> As I was unable to attend the Plan Commission meetings re: plans for 1605-1631 Chicago Ave. and 605 Davis, having been out of town, I am hopeful that my opinions to the appropriate parties can be forwarded. . I am a senior citizen who lives in the vicinity of both of these proposals. My means of transportation is mostly as a pedestrian, and I do this frequently with my dog. I am particularly aware of the effects of any tall buildings on the impact of wind and sunshine on pedestrians. For example, I believe one of the strongest wind tunnels in our city exists just south of the Whole Goods building, including the driveway to outside parking and the apartment building to the south (just north of Peet’s Coffee Shop). In fact, I was almost blown over on a few occasions. With consideration of each of these plans, has there been any consideration of the potential of the effects on wind flows and sunshine as they relate to pedestrians? I have particular concerns for the 1605-1613 Chicago Ave. proposal, given my previous personal experiences. Please see that my concerns are forwarded to the appropriate parties. Sincerely, Gretchen Brewster 1730 Hinman, #4C Evanston, IL -- Gretchen Gretchen Brewster Jameson Sotheby's Intl. 847-922-6768 Page 68 of 78 P3.Page 499 of 703 DesignEvanston 813-2 Forest Avenue Evanston, Illinois 60202 (847) 866-7480 www.designevanston.org Founded in 1980, Design Evanston is a 501(c)(3) not-for-profit advocacy organization promoting good design in Evanston. Design Evanston Project Review of the 601 Davis Street Project Design Evanston members attended a presentation of the proposed 601 Davis Office Building by the developer and architect on Wednesday, June 25, 2019. Following is a summary of comments by attending members based on the DE Established Evaluative Criteria / Standards outlined below: 1. A project should address a perceived need in the city / community. a. The need for office space in the downtown is great. The present vacancy rate is reported to be 6%, a record low. b. Market research indicates a need for Class A office space in the downtown is very high. c. Additional activation of the downtown by additional office workers is very desirable. 2. A project should provide for a beneficial and appropriate use in the project’s geographical context. a. The site of the project is a highly appropriate site for the development of an office tower. b. The site is at the center of the downtown’s concentration of office space. c. The site is close to mass transit access and the kind of services office residents desire. 3. The project should be of appropriate and complementary size, scale and proportion for its respective physical context. a. Commenting members felt the size, scale and proportion of the proposed building was appropriate for its location at the center of the downtown. b. Some members advised that the mass of the tower could be further improved by accentuating the eastern portion of the tower that is presently slightly articulated from the larger massing to the west. Comments also were presented that this portion of the tower should have a more pronounced expression at street level, particularly as this is where the entry to the tower is located. c. The differing materials utilized at the north side of the building where the service core is located, was complimented as a means of breaking up the scale of the tower. d. Further improvements to the scale of the façade were inquired about, e.g. more subtle articulation between view and spandrel glass components, and vertical glazed elements where columns are located. e. Members were not averse to a taller building. Some members felt that the proportion and composition of the proposed tower in the context could be improved if the tower were taller than the nearby bank and residential towers. Some felt the ideal contextual form would be a slenderer but taller tower. f. The base of the building reflects the scaleheight of the adjacent University Building and the prominent height of storefronts of historic buildings across the street. The group felt that this relationship of scale could further be improved by providing roof-top or plaza activities and elements, e.g. landscaping, a pergola with dining accommodations, etc. The group also felt that the portion of the base devoted to the entry to the office tower needs to be further accentuated and visually made more apparent to being part of the tower. One suggestion was that the entry façade align with the tower façade and utilize similar materials. See more related information is Section 7.a. Page 1 Page 69 of 78 P3.Page 500 of 703 DesignEvanston 813-2 Forest Avenue Evanston, Illinois 60202 (847) 866-7480 www.designevanston.org Founded in 1980, Design Evanston is a 501(c)(3) not-for-profit advocacy organization promoting good design in Evanston. 4. The project should be representative of progressive, creative and sustainable design standards. a. The materials utilized on the tower represent the latest developments in curtainwall glass technology. The proposed glass represents an excellent product that provides excellent daylight penetration into the floor, provides a desirable solar reflectance of 27% and is highly energy efficient. b. The building is to be designed and built to achieve at least LEED Silver status. c. The open floor plate size of about 15,000 square feet of the typical office floor is ideal for a variety of tenant layouts and takes advantage of the large amount of daylight entering the space. d. The building base of two stories provides retail space and conceals the 2nd floor parking deck. The group felt that the design and materials employed needed to be more reflective of the tower and its contemporary appearance. e. The design reflects the progressive nationwide trend for providing fewer parking spaces of downtown office buildings. Market research bears out the viability of this practice. The fewer spaces also can provide a market for city-owned, underutilized nearby parking garages. f. The roof top of the second floor base will be developed for amenity use. Possible landscaping, a pergola, rooftop dining could improve its street level impression. This area will also mitigate wind down-drafts from effecting street level activity. g. The subject of bird-friendly glass was discussed. The developer and architect were well acquainted with the challenge. According to the Architect, most strikes are at lower elevations where most birds fly. The first three floors of the building will be composed of materials and elements that will not be confusing to birds and should not result in any strikes. Upper floors are much more of a challenge as glass curtainwall technology has not advanced to the degree that the skins of the building can allow desired light transmittance, energy efficiency and deter bird strikes at a remotely affordable cost. Over time this situation should improve. 5. The project should provide for present and future economic growth. a. The injection of 300,000 square feet of new office space into the downtown will have a major impact on the vitality of downtown businesses and services. It will increase the frequency of restaurant use, retail use and mass transit use. b. See below. 6. The project should have a high revenue generating / infrastructure cost ratio. a. The downtown infrastructure has capacity to serve the facility, particularly more so since sewer improvements along Sherman Avenue. b. The impact of vehicles emanating from the building is minimal given the few number of parking spaces provided in the building and the fact that this traffic will only occur at the beginning and end of each day. c. The revenue generated by such a significant structure (taxes, visitations to neighboring restaurants, retailers, services, etc.) would be formidable. d. The increased availability of desirable office space can also attract new residents to Evanston. e. The present multiple chase drive-thru lanes will be reduced to one, decreasing vehicle impact. f. The injection of 300,000 square feet of new office space into the downtown will have a major impact on the vitality of downtown businesses and services. It will increase the frequency of restaurant use, retail use and mass transit use. Page 2 Page 70 of 78 P3.Page 501 of 703 DesignEvanston 813-2 Forest Avenue Evanston, Illinois 60202 (847) 866-7480 www.designevanston.org Founded in 1980, Design Evanston is a 501(c)(3) not-for-profit advocacy organization promoting good design in Evanston. 7. The project should provide for a positive experience at the street / sidewalk / pedestrian level. a. The base of the building is an appropriate small scale construction. Retail spaces and the entry to the tower and the brick detailing above (at the garage level) represent an appropriate scale at the street level. b. Landscaping and materials discussed would accentuate the pedestrian scale of the design. c. A suggestion by some attendees that would allow a portion of the east end of the south elevation of the tower to meet at grade, where the entrance to the tower is located, would add an appropriate scaled element that expresses the tower at street level and creates a small scaled plaza area between the university building and the tower. d. The alley area was commented as needing further development to improve its street level experience. e. The downtown infrastructure has capacity to serve the facility, particularly more so since sewer improvements along Sherman Avenue. The impact of vehicles emanating from the building is minimal given the few number of parking spaces provided in the building and the fact that this traffic will only occur at the beginning and end of each day. f. The present multiple chase drive-thru lanes will be reduced to one, decreasing vehicle impact. g. Reference Section 3.f for further information. 8. The project should complement the practices and goals of “Complete Streets” and encourage multi-modal transportation use. a. The provision of minimal vehicle parking in the tower has a low impact on the downtown and encourages the use of other modes of transportation. b. The design provides for a bicycle entry off of the front walkway and provides a large bicycle storage room at the first floor. It is the first downtown building to so actively encourage such use. c. The Chase drive-thru has been minimized visually and functionally so that less impact is made at the sidewalk and bicycle lanes. Also, as a result of reducing the effect at the curb, additional street parking spaces are provided. d. The creation of a business tower in the downtown will encourage the use of nearby train use by tenants, adding valuable revenue to their coffers. e. The creation of a building of this size and occupancy will have a positive effect on further activating the streetscape in this area and along any circulation paths taken by its residents and visitors. (Note: This project was presented at a 4th Ward meeting on Tuesday, August 6, 2019. Some changes suggested above were incorporated.) Date: August 8, 2019 Contact: Jack Weiss Phone: 847 866 7480 Email: jw@jackweissassociates.com Page 3 Page 71 of 78 P3.Page 502 of 703 DRAFT- NOT APPROVED Page 1 of 7 Plan Commission Minutes 3/11/20 MEETING MINUTES PLAN COMMISSION Wednesday, March 11, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), George Halik, John Hewko, Brian Johnson, Jane Sloss Members Absent: Jennifer Draper Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:02 P.M. Ms. Jones called the roll and a quorum was established. 2. APPROVAL OF MEETING MINUTES: February 12, 2020 4. NEW BUSINESS A. Planned Development 605 Davis Street 19PLND-0036 Davis Street Development Company 2015, LLC, the applicant, submits for a Planned Development and Special Uses in order to construct a an 18 -story Class A office building with 40 parking spaces and 4,170 square feet of ground floor retail space and a Special Use for a Chase Bank drive through facility. Site development allowances are being requested for: 1) FAR of 13.0 where 4.5 is allowed, 2) Proposed building height of 220 feet where 85 feet (excluding parking) is allowed, 3) 40 parking spaces where 420 are required, 4) A 15-foot Ziggurat setback is proposed above 29 feet along Davis where a 40-foot Ziggurat setback is required above 42-foot height, 5) A 0-foot Ziggurat setback is requested along the east interior lot line at 29 - foot height where a 25-foot Ziggurat setback is required above 42-foot height and 6) A 0-foot Ziggurat setback is requested along the west interior side lot line at 29-foot height where a 25- foot Ziggurat setback is required Page 72 of 78 P3.Page 503 of 703 DRAFT- NOT APPROVED Page 2 of 7 Plan Commission Minutes 3/11/20 above 42-foot height. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Ms. Jones provided an overview of the proposed planned development for the office building, describing project characteristics, details on the drive -through for Chase Bank and requested site development allowances. Chair Isaac opened the hearing to questions from the Commission. Commissioner Halik inquired about the parking provided at other office buildings in Evanston. Chair Isaac asked about including language for revising the parking agreement. In response to Commissioner Halik, Mr. Mangum noted that parking supply for several office buildings in Evanston was listed as part of the market analysis on page 124 of the packet. Chair Isaac inquired about the reason for 150 off -site spaces. Ms. Jones responded that while staff acknowledges that the required 420 parking spaces is a high number and no longer an appropriate amount for a transit oriented development area, 40 spaces is a low number, given the size of the building. Staff sought to have a balance. Commissioner Sloss asked if the TOD parking reduction applies in this case. Ms. Jones and Mr. Mangum explained that while there was not a separate parking requirement for office uses in Transit Oriented Development areas, such as with residential units, there is a 20% reduction in Downtown Zoning Districts. Chair Isaac questioned whether the cond ition to allow a future reduction in the number of spaces the developer leases from the CIty would incentivize the developer to provide lower numbers of utilization by overcharging for parking. Kerry Dickson and Matt Havey of Vermilion Development provide d a presentation of the proposed development describing the existing site and economic impact while Jay Longo, architect from SCB, described the proposed building. Chair Isaac opened the hearing to questions from the Commission. Commissioner Halik commented that it was a beautiful building then inquired about the ventilation at the parking levels with the turned brick detail, bird friendly measures, drive - through hours and the size of the loading dock spaces. Mr. Jay Longo noted that ventilation for retail spaces would be provided off alley or from the 2nd floor; that the lower 36’ of the building is prioritized for bird friendly measures due to the location of bird strikes; that the drive-through facility would be operate 24-hours a day but that a Page 73 of 78 P3.Page 504 of 703 DRAFT- NOT APPROVED Page 3 of 7 Plan Commission Minutes 3/11/20 roll-up door has not been considered to screen the drive-through; and confirmed that the loading berths meet the minimum 10’ x 35’ dimensions. Chair Isaac asked if the drive-through was only for an ATM or if it would be accessible to a bank-teller. Mr. Dickson confirmed ATMs would be utilized in the drive through and Mr. Longo noted that ventilation for vehicles would be adequate, similar to in a parking garage. Commissioner Hewko asked if Chase Bank had agreed to the City’s proposed 60 -day sunset on the drive-through should it be unused. Mr. Havey replied that Chase has not agreed to the CIty’s proposed 60-day sunset provision on the drive -through facility and would prefer that existing regulations for Special Uses apply to this use as well. Chair Isaac asked if the applicant has the option to purchase the drive -through area. Mr. Havey replied that there was an agreed upon purchase price for Chase to purchase the drive-through facility and the developer could buy back the area in the future. He also noted that the proposed ordinance language restricts the drive -through use to Chase or successor. Commissioner Hewko asked what will happen if the 60-day term is not agreed to? Mr. Havey stated that Chase Bank will not move forward with the sale of the property if the existing standard for special uses is not applied to this project. Chair Isaac asked if air rights would be purchased for the property to the east. Mr. Dickson replied that they will not be. The vacant site will be a part of the proposed development and the owner of the University Building would like to maintain the building as it currently is. Chair Isaac inquired if there was a time limit on the electric vehicle charging (EVC) spaces. Mr. Havey replied that those spaces could be handled in different ways and the City requirement for having EV ready spaces makes sense. Chair Isaac inquired about parking needs for the building, Luay Aboona, traffic consultant from KLOA, Inc. noted that the TOD parking study shows a range of parking needs in other locations from 0.1-0.7 per 1,000 square feet ratios. Parking demand is also market driven based on tenants. A number of buildings have been built in the West Loop with similar parking ratios. Chair Isaac noted the difference in transit options to Evanston from multiple directions. Mr. Havey stated there was more parking than West Loop buildings, and the additional off-site parking space numbers were created using 1603 Orrington as an example. Page 74 of 78 P3.Page 505 of 703 DRAFT- NOT APPROVED Page 4 of 7 Plan Commission Minutes 3/11/20 Chair Isaac asked if the sidewalk will be blocked during construction. Mr. Dickson stated street and sidewalk closure wasn’t known yet for the anticipated 18-month construction period but they intend to work with the City to provide access to businesses. Chair Isaac announced that a written request for a continuance can be submitted by a resident residing within 1,000 ft. of the subject property to rebut testimony provided. None were requested. Chair Isaac opened the hearing to questions from the public. Mr. Harris Miller inquired about potential building tenants, if a wind study had been conducted and if the building height could be reduced to more closely match with the University Building. Mr. Havey stated they have had discussion with some potential tenants, typically 30-40% preleasing is required prior to construction for financing. Mr. Lugo stated a wind tunnel study was conducted, not appreciable wind on pedestrian way because of canopies, building stepback and trees; however, they are not able to step back enough to prevent impact on the University Building because of the height. The needed floor plate and need to breakdown the façade in scale created the tower height. Additionally, there is no IDOT approval needed. Ms. Kiera Kelly asked if the City attorney should be present for these questions and information on who conducted the shade study and wind study. Chair Isaac said there was not a requirement for a City Attorney to be present. Mr. Lugo stated the wind study can be shared with staff for publication; he then explained the sun study that his firm created and noted measures to reduce energy usage such as types of exterior glass. Mr. Havey stated that an LLC special purpose entity was created as the applicant with controlling interest by Vermillion. Mr. Andrew Fischer stated that the building is beautiful but he has concerns with additional traffic and pedestrian conflicts and diminished views from his building. Mr. Aboona stated that the limited parking spaces will limit traffic to site and that adequat e sight lines are provided at the alley with the help of windows that wrap around into the alley in the retail space and sensors at the garage egress into the alley Ms. Valerie Kretchmer asked if the wind study addresses Fountain Square, Mr. Longo and Mr. Dickson noted that the wind study models other buildings and looked at impacts on Orrington Plaza. Little effect is expected at Fountain Square. Joan Safford stated the 2 ADA accessible spaces on the 2nd floor meet requirements but they may not be enough. Mr. Havey stated they will look into adding additional ADA spaces on-site. Chair Isaac opened the hearing to public comment. Page 75 of 78 P3.Page 506 of 703 DRAFT- NOT APPROVED Page 5 of 7 Plan Commission Minutes 3/11/20 Mr. Miller stated that it is a beautiful building but could be less harsh in contrast to University Building and noted concerns with congestion issues. Mr. Matt Rodgers stated he is in favor of the project as Class A office space with current technology is needed in Evanston to keep it competitive. Mr. Bob Froesher, stated opposition to the project, based on the site development allowances requested, including bulk/FAR which creates walls with 1603 Orrington and the fact that there has never been a development in D3 that exceeded max development allowance. Ms. Kelly stated that she appreciates the need and noted that while it is a good site for office building, the development should better adhere to zoning and development allowances, including 13.0 FAR, ziggurat for positive pedestrian environment, wind and shade study important. She pointed out that the Downtown Plan calls for a 3 to 5 story building at this site. Mr. Fischer stated he has experienced a wind tunnel effect on his walks and noted concerns for increased traffic and impacts on views. As a closing statement, Mr. Dickson noted that the planned development is creating zoning for the site, this is appropriate density for downtown, and they worked with Design Evanston, Bird Friendly Evanston and staff on the project. He requested that as the Commission is considering the project, that it take another look at the 60 -day provision for the drive-through. Chair Isaac then closed the public hearing and the Commission began deliberation. Commissioner Sloss stated the balance of onsite and off -site parking in the Church Street Garage can be a good balance. Commissioner Hewko indicated that he was in favor of the project overall, including aesthetically, and believes there is a good solution for parking and that the building will increase pedestrian traffic in Downtown. Chair Issac stated concern with parking ratio onsite versus leased offsite and stated preference for a second level of parking if not above ground. ADA parking is also a concern. Commissioner Halik suggested that additional spaces be added as an option. Mr. Longo stated code requirement for 2% of parking spaces as accessible. Because 4 would be required if all 190 spaces were onsite, they can increase to 4 ADA onsite while only reducing total onsite parking by one space (40 to 39). Page 76 of 78 P3.Page 507 of 703 DRAFT- NOT APPROVED Page 6 of 7 Plan Commission Minutes 3/11/20 Commissioner Halik stated his opinion that the proposed building is not a bulky building based on the small floor plate and the ways the facades are broken down. Commission Sloss agreed the building base is successful in tying into University Building but has concerns with the drive through. Chair Isaac did not agree with the staff proposed 60 -day sunset, but rather to limit the use to use a bank drive through believing that the reduction of the width of the existing drive through while gaining an office building is a win. Commissioner Jonhson agreed with changing the drive through language to a financial institution. Commissioner Sloss also agreed, citing the data the City collected on the existing drive-through use. Commissioner Hewko suggested that language be kept to provide the option to turn the drive through into retail space in the future. Chair Isaac agreed. Mr. Havey agreed that he strongly believes the language change would be acceptable to Chase. Commissioner Halik stated the FAR was appropriate at this site based on the location within the Downtown Core district. Chair Isaac stated the potential of this project to help grow Evanston as a hub. The Commission then reviewed the standards special uses, planned develo pments and developments within the D3 zoning district and found that the standards had been met. Commissioner Halik made a motion to recommend approval of the planned development as presented by staff. Seconded by Commissioner Hewko. Some discussion followed and Commissioner Halik made a motion to add a condition that 4 ADA accessible spaces be provided. Seconded by Commissioner Sloss. A voice vote was taken and that motion passed, 5-0. Chair Isaac suggested revisions to the condition related to the dri ve-through facility. He then made a motion to revise language relating to the drive through to read “The Drive-through facility shall be limited to use by a financial institution. Should the building owner gain ownership of the facility, the building owner shall remove the curb and the drive-through and obtain a building permit to absorb the drive through area into the adjacent ground floor retail spaces within ninety (90) days, and complete the work within one (1) year of obtaining the building permit. Should the building owner fail to remove the curb cut as required by this section, Page 77 of 78 P3.Page 508 of 703 DRAFT- NOT APPROVED Page 7 of 7 Plan Commission Minutes 3/11/20 the City shall be empowered to remove the curb cut and place a lien on the property, should it so choose.” Seconded by Commissioner Hewko. A voice vote was taken and the motion was approved, 5-0. A roll call vote was taken on the original motion with the added amendments and the motion as amended passed, 5-0. Ayes: Halik, Hewko, Johnson, Sloss, Isaac Nays: Page 78 of 78 P3.Page 509 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning and Development Manager Subject: Ordinance 52-O-20, Special Use for a Planned Development located at 1555 Ridge Avenue Date: April 13, 2020 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 52 -O-20 for approval of a Special Site following the includes proposal Development. Planned a for Use The Development Allowances: 1.) A 3’ setback along the north property line where 15’ is requ ired for dwelling units, 2.) No landscaping where a 10’ transition landscaped strip is required along the north property line, and 3.) A 10’ X 25’ loading space with 1.5’ rear yard setback where a 10’ X 35’ loading space with a 3’ rear yard setback is required. Council Action: For Introduction Summary: Site Layout The site is an irregularly shaped square lot with 180.1 ft. of frontage along Grove St. and 175.6 ft. of frontage along Ridge Ave. The building is set back 15 ft. from Grove St. and 21 ft. 10.5 in. from Ridge Ave. (the average setback along this block of R idge Ave is 21 ft.). The 30 ft. rear building setback also exceeds the minimum of 25 feet that is required. There is a 3 ft. building setback along the north property line which the applicant is requesting a site development allowance for. Parking and a loading berth for the building will be accessed off of the alley just east of the property. 14 parking spaces will be located on the exterior of the building and two entryways will provide access to the 43 interior parking spaces (including 3 ADA accessib le parking spaces. Two exterior parking spaces are proposed to be set aside as visitor parking spaces. Some landscaping will be added along Grove St. to partially shield the surface parking area P4.Page 510 of 703 from the street. Exterior bike parking will be placed adjacent to the alley off of Grove Street and an interior bike room will be accessible from the lobby area and the garage for a total of 41 parking spaces. A single one-bedroom unit with a small patio will have its own entry off of Ridge Ave. The 4 upper level floors will be solely dedicated to residential units, each with its own inset balcony. Ground Floor Layout Building materials for the proposed development include a beige precast stone base, coping and banding with a dark modular face brick and accented with limestone headers and sills at the windows. Balconies will be steel with decorative aluminum railings. The portions of the building facade with a larger balcony area will be cast stone cladding. The ground floor parking areas will have frosted glass windows to shield vehicle lighting. The east and north facades will include HVAC louvres on the smaller windows provided on those elevations. The applicant will also utilize roof -mounted solar panels for hot water heating throughout the building. The DAPR Committee and staff feel design improvements should continue to be made to improve the aesthetics of the building for it to better fit into the context of the surrounding neighborhood, some of which is within the Ridge Historic District. Compliance with the Inclusionary Housing Ordinance (IHO) The Applicant is proposing to provide three on -site affordable units (1 one-bedroom and 2 two-bedroom units) and provide a $525,000 fee-in-lieu payment. This proposal complies with the IHO requirement of 5% on-site affordable units and payment of a fee-in-lieu for the remaining 5% of the required 10% compliance and enables the applicant to obtain development incentives for parking, building lot coverage and impervious surface coverage. Page 2 of 62 P4.Page 511 of 703 Compliance with the Zoning Ordinance The intent of the R6 General Residential District is “provide for high density residential development of primarily multiple-family dwellings particularly in and around the downtown area.” The applicant requests a Special Use approval for the Planned Development including the three Site Development Allowances below: Parking and Traffic Based on the number and type of dwelling units proposed (7 studio units, 20 one -bedroom units, and 41 two-bedroom units) and the incentives obtained for providing on-site affordable units, the proposed building is required to have a total of 57 parking spaces. The applicant is proposing a total of 57 parking spaces, 43 interior and 14 exterior (0.84 per dwelling unit and .52 per bedroom), for the proposed development. The Applicant provided a multi-modal transportation study conducted by KLOA which looked at the possible effects the proposed development may have on traffic in the area. The study noted that the site is considered a Transit Oriented Development that served by several nearby CTA bus lines and is within walking distance of the Davis Street CTA and Metra transit stations. It also noted that, at the Ridge Ave. and Grove St. intersection, turns are prohibited between 7:00 AM and 7:00 PM, specifically: westbound and eastbound through movements, westbound left turns, eastbound left turns and northbound and southbound left turns. Page 3 of 62 P4.Page 512 of 703 At peak travel times, 24 additional trips are estimated to be generated from the development in the morning and 30 additional trips are estimated to be generated from the development in the evening. A full breakdown of the transportation modes generating these trips is in the chart generated by KLOA below: The study concludes that, given the proposed development’s proximity to transit that the building will be a low traffic generator and have minimal effect on nearby roadways and intersections in the area. It noted that providing access to parking from the a djacent north- south alley would minimize the possible conflicts with vehicles and pedestrians and that the parking provided meets City requirements and should be adequate for the development. Staff expressed some concern regarding pick-ups and drop-offs as well as visitor parking. The applicant has since proposed a “bump-out” curb-extension to discourage cars from standing at the intersection (near the building entrance) and encourage slower turns onto Grove St. The applicant is also proposing high visibility crosswalks, crossing Grove St. Public Benefits The applicant has committed to provide the following public benefits as part of the Planned Development proposal: 1. Significant, high quality, landscaping along Ridge Avenue and Grove Street to be installed and maintained in adherence with the Mayor’s Monarch Pledge, at a projected additional installation cost of $20,000, and annual maintenance costs of $2,500; 2. Seven exterior bicycle parking spaces on Grove open to the public or visitors to the site, at which the applicant will explore locating dock-less Lyft/DIVVY bikes; 3. Contribution of $20,000 either to improve Alexander Park, or to support recreational programming at Evanston’s public parks in general. The applicant will work with the parks/public works department to identify the best way to invest these funds; Page 4 of 62 P4.Page 513 of 703 4. Addition of a “bumped-out” curb on Grove street at the corner of Ridge Avenue and Grove Street to discourage vehicles from standing at that corner and to encourage slower turns onto Ridge Avenue; 5. Reconstruction of the full length of the alley between Grove Street and Davis Street next east of Ridge Avenue (cost estimated between $17,000 and $21,000); 6. Addition of high visibility striping on Grove Street at the intersection of Grove Street and Ridge Avenue. Standards of Approval The proposed development must satisfy the Standards for Special Use in Section 6 -3-5-10, the Standard for Planned Development in Section 6 -3-6-9, and the standards and guidelines established for Planned Developments in the R6 General Residential District. (Section 6-8-1- 10). Staff finds that, with additional improvement to the aesthetic design and continued look at the loading area the proposed Planned Development meets the Standards for approval. Standards for Special Use (Section 6-3-5-10) A Planned Development is an eligible special use in the R6 General Residential District. The proposal also follows the purposes and policies outlined in the Comprehensive Plan and the Zoning Ordinance. Staff does not believe the proposed development will cause a negative cumulative effect when considered in conjunction with other special uses in the area. Surrounding uses include multihigher residences, detached) density (attached family single and -family residences, and a school. This development is of a medium scale and provides several affordable units on-site. The proposal can be adequately served by public facility infrastructure already available. As there are multiple utility infrastructure lines on the existing poles besides ComEd, the Applicant prefers pole relocation to burying all utilities. The City would prefer that utilities be buried wherever possible. The applicant submitted a traffic study that found that there will be a minimal increase in the amount of trips generated by the proposed development. There remains some concern regarding loading the although pose still may revised, which the of off area alley, maneuvering issues for trucks. There are no significant historical and architectural resources or environmental features present on the site. Finally, the proposal meets all zoning requirements except for the three site development allowances requested and outlined above. Standards and Guidelines for Planned Developments in R6 General Residential District (Sections 6-3-6-9 and 6-8-1-10) The proposed Planned Development complies with the purposes and intent of the Zoning Ordinance. The proposal with use land and is bulk, in compatible scale surrounding properties. The proposal is consistent with the vision and goals of the Comprehensive Plan Page 5 of 62 P4.Page 514 of 703 for redevelopment of underutilized properties with uses compatible with the surrounding neighborhood. The proposed site development allowances are necessary for a desirable redevelopment of the site with public benefits. The proposed development is compatible with other similar developments in the area and is not of such nature in height, bulk and scale to exercise any influence contrary to the purpose and intent of the Zoning Ordinance. Legislative History: March 11, 2020 – The Plan Commission voted, 5-0, to recommended approval of the Planned Development with the conditions as presented by staff and the additional condition of relocating the ADA accessible space, currently located on Grove Street in front of the site, to a nearby location during construction.Link to March 11, 2020 Meeting Packet February 26, 2020 - The Plan Commission opened the public hearing and after presentation from the applicant, continued the case to the March 11, 2020 meeting at the request of a property owner within 1,000 feet of the property. February 12, 2020 -The Design and Project Review (DAPR) Committee voted, 11 -0, to move the development forward to the Plan Commission without a recommendation. January 22, 2020 - The DAPR Committee held the item in order to allow the applicant to make additional revisions to the project, specific to the loading area, ground floor layout and finalizing public benefits. January 8, 2020 – The DAPR Committee held the item in order to allow the applicant to make revisions to the building design and provide a list of public benefits. Attachments: Ordinance 52-O-20, Special Use Permit for PD at 1555 Ridge Ave Draft Plan Commission Meeting Minutes Excerpt - February 26, 2020 Draft Plan Commission Meeting Minutes Excerpt - March 11, 2020 Comments Received as of April 1, 2020 Page 6 of 62 P4.Page 515 of 703 3/20/2020 52-O-20 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 1555 Ridge Avenue in the R6 General Residential District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that prote ct the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and WHEREAS, Thomas Meador of GLPE, LLC, (the “Applicant”) submits for a proposed development located at 1555 Ridge Avenue, Evanston, Illinois (the “Subject Page 7 of 62 P4.Page 516 of 703 52-O-20 ~2~ Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically, Section 6-3-6, “Planned Developments,” to permit the construction and operation of a Planned Development located at the Subject Property in the R6 General Residential District (“R6 District”); and WHEREAS, the Applicant sought approval to construct a five (5) story, sixty-eight (68) dwelling unit multi-family residence with fifty seven (57) off -street parking spaces; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to the north property line setback, landscaping, and loading zone requirements; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances to the normal district regulations established in the Zoning Ordinance; and WHEREAS, on February 26, 2020, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Planned Development, case no. 19PLND-0108, which was continued to its March 11, 2020 meeting at the request of a nearby property owner; and WHEREAS, on March 11, 2020, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Page 8 of 62 P4.Page 517 of 703 52-O-20 ~3~ Planned Development, case no. 19PLND-0108, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Planned Developments in the R6 General Residential Zoning Distri ct per Subsection 6-8-8-3 and 6-8-1-10 of the Zoning Ordinance; and WHEREAS, the Plan Commission recommended the City Council approve the application; and WHEREAS, on April 13, 2020, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of April 13, 2020 and April 27, 2020, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, the Applicant’s application, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747 (1991)) and is not subject to courtroom fact -finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (7th Cir. 1995)), Page 9 of 62 P4.Page 518 of 703 52-O-20 ~4~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 19PLND- 0108, to allow construction and operation of the Planned Development described herein. SECTION 3: The City Council hereby grants the following Site Development Allowances: (A) North Property Line Setback: A Site Development Allowance is hereby gran ted for an approximately three (3) foot setback along the north property line where a fifteen (15) foot setback is required for dwelling units. (B) Landscaping: A Site Development Allowance is hereby granted for no landscaping where a ten (10) foot transition landscaping strip is required along the north property line. (C) Loading Space: A Site Development Allowance is hereby granted permitting a ten foot by 25 foot (10’ X 25’) loading space with one and one half (1.5) foot rear yard setback where a ten foot by thirty five foot (10’ X 35’) loading space with a three (3) foot rear yard setback is required. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this Page 10 of 62 P4.Page 519 of 703 52-O-20 ~5~ ordinance in substantial compliance with the following: the terms of this ordinance; the Development and Landscape Plans in Exhibit B and C, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. B) Building Design: The applicant shall continue to work on the aesthetic design of the building additions; C) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction phasing/staging plans; construction hours ; site access including traffic and pedestrian safety plans; contractor parking; damage control and vibration monitoring; construction exhibits; project communication and signage. D) Landscaping: Significant, high quality, landscaping along Ridge Avenue and Grove Street is to be installed and maintained in adherence with the Mayor’s Monarch Pledge; E) Outdoor Bicycle Parking: Seven (7) exterior bicycle parking spaces on Grove open to the public or visitors to the site, at which the applicant will explore locating dock-less Lyft/DIVVY bikes; F) Park Contribution: Prior to issuance of the building permit the Applicant shall pay a one-time contribution of $20,000 either to improve Alexander Park, or to support recreational programming at Evanston’s public parks in general; G) Curb Extension Improvement: Addition of a “bumped-out” curb on Grove street at the corner of Ridge Avenue and Grove Street to discourage vehicles from standing at that corner and to encourage slower turns onto Ridge Avenue; H) Alley Reconstruction: Reconstruction of the full length of the alley between Grove Street and Davis Street next east of Ridge Avenue; I) Street Crosswalk Improvements: Addition of high visibility crosswalk striping on Grove Street at the intersection of Grove Street and Ridge Avenue. J) Usage of Parking: If 2 years after the issuance of Final Certificate of Occupancy Applicant is able to show that there is an underutilization of the Page 11 of 62 P4.Page 520 of 703 52-O-20 ~6~ fifty seven (57) off street parking spaces by building residents, Applicant will be allowed to rent excess off street parking spaces to the public. K) Building Resident Parking Permits: Building residents shall not be eligible for residential on-street parking permits. L) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by th e terms of this ordinance. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and con trol. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 12 of 62 P4.Page 521 of 703 52-O-20 ~7~ SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 13 of 62 P4.Page 522 of 703 52-O-20 ~8~ EXHIBIT A Legal Description THE SOUTH 25 FEET OF LOT 10 AND ALL OF LOTS 11 AND 12 IN BLOCK 61 IN EVANSTON IN THE SOUTHWEST ¼ OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 11-18-308-016-0000 COMMONLY KNOWN AS: 1555 Ridge Avenue Page 14 of 62 P4.Page 523 of 703 52-O-20 ~9~ EXHIBIT B Development Plans Page 15 of 62 P4.Page 524 of 703 MULTI-FAMILY RESIDENTIAL BUILDINGSITE DEVELOPMENT PLAN1555 RIDGE AVE., EVANSTON, COOK COUNTY, ILPRELIMINARY PLANDISTURBEDSITERIDGE AVE.SITERIDGE AVE.BENCHMARK INFOLEGEND:PROPERTY LINESANITARY SEWER LINEWATER LINESTORM SEWER LINESTORM MANHOLESANITARY MANHOLECOMBINED SEWERCOMBINED MANHOLECATCH BASININLETWATER VALVE VAULTWATER VALVEGRADEDRAINAGE DIVIDECURB & GUTTERCLEANOUTDOWNSPOUT (ROOF DRAINS)WATER B. BOXTREE PROTECTION FENCECONSTRUCTION FENCEINLET FILTER BASKETTRAFFIC DIRECTION PAVEMENTMARKINGFIRE HYDRANT5 9 7 . 3 2 COBBDSEXISTINGPROPOSEDw597.55CFDSVW/RAILINGTOP OF CURBBOTTOM OF CURBTOP OF CURBBOTTOM OF GUTTERWALKBOTTOM OF WALKT/C XXX.XXB/C XXX.XXT/C XXX.XXB/G XXX.XXW XXX.XXB/W XXX.XXDESPRESSED CURBBOTTOM OF GUTTERMOUNTABLE CURBBOTTOM OF GUTTERD/C XXX.XXB/G XXX.XXM/C XXX.XXB/C XXX.XXRETAINING WALLW/RAILINGSECTION: 18TOWNSHIP: 41NRANGE: 14EPIN: 11-18-308-016TITLE SHEET, LEGEND, SITE LOCATION MAP, & AERIAL MAP NTSPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: B. BONO P.E.A PRELIMINARY PLAN 11-15-2019COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.19452PROJECT NUMBER:START DATE:NOV. 05, 2019SCALE:SHEET NUMBERMULTI FAMILY RESIDENTIAL BUILDING 1555 RIDGE AVE., EVANSTON, ILLINOIS A. VEER P.E. BONO CONSULTING, INC. CIVIL ENGINEERS 1018 BUSSE HIGHWAY PARK RIDGE, IL 60068 PH : (847) 823-3300 FAX: (847) 823-3303 bbono@bonoconsulting.com CB I OF7B DAPR REVISIONS 01-20-2020 C DAPR REVISIONS 02-07-2020 C1 ISSUED FOR PLAN COMMISSION 02-19-2020SITE LOCATION MAPAERIAL MAPNN1SEWERS BETWEEN SITE AND MWRD INTERCEPTOR ARE OWNED BY SKOKIEEXP. 11-30-21B A IONLLIS EEVHITII RJ02-19-2020Page 16 of 62P4.Page 525 of 703 LEGAL DESCRIPTION:THE SOUTH 25 FEET OF LOT 10 AND ALL OF LOTS 11 AND 12 INBLOCK 61 IN EVANSTON IN THE SOUTHWEST 1/4 OF SECTION 18,TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPALMERIDIAN, IN COOK COUNTY, ILLINOIS.COMMONLY KNOWN AS: 1555 RIDGE AVENUE, EVANSTON, ILLINOIS.GENERAL NOTES: REVISED:01-01-09ER-9FILTER FOR ROUNDOPEN (TYPE 1)GRATE & FRAME DETAILSTEEL BANDFRAME: TOP FLANGE FABRICATED FROM 114"X114"X1/8" ANGLE. BASE RIM FABRICATEDFROM 112"X1/2"X1/8" CHANNEL. HANDLES AND SUSPENSION BRACKETS FABRICATEDFROM 114"X1/4" FLAT STOCK. ALL STEEL CONFORMING TO ASTM-A36.SEDIMENT BAG: BAG FABRICATED FROM 4 OZ./ SQ.YD. NON-WOVEN POLYPROPYLENEGEOTEXTILE REINFORCED WITH POLYESTER MESH. BAG SECURED TO BASE RIM WITHA STAINLESS STEEL STRAP AND LOCK.FILTER FOR OTHER SHAPE GRATES SHALL BE APPROVED IN ADVANCE OF PLACEMENTBY VILLAGE ENGINEERING.SEDIMENT BAG - SECTIONFRAME - SECTIONFRAME - PLAN VIEW20"18"2"19" 22" 11" NOT TO SCALE180.20'190.74'175.33' 175.60'CF/SFCF/SFCF/SF CF/SF GATE1"=30'-0EXISTING TOPOGRAPHY, DEMOLITION, EROSION AND SEDIMENTATION CONTROL PLAN - OVERALL SITE2 PROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: B. BONO P.E.A PRELIMINARY PLAN 11-15-2019COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.19452PROJECT NUMBER:START DATE:NOV. 05, 2019SCALE:SHEET NUMBERMULTI FAMILY RESIDENTIAL BUILDING 1555 RIDGE AVE., EVANSTON, ILLINOIS A. VEER P.E. BONO CONSULTING, INC. CIVIL ENGINEERS 1018 BUSSE HIGHWAY PARK RIDGE, IL 60068 PH : (847) 823-3300 FAX: (847) 823-3303 bbono@bonoconsulting.com CB I OF7B DAPR REVISIONS 01-20-2020 C DAPR REVISIONS 02-07-2020 C1 ISSUED FOR PLAN COMMISSION 02-19-2020SEEDING INFORMATIONCONTRACTOR TO SEED ALL DISTURBED AREA.TURF GRASS SEED MIX:FURNISH AND APPLY SUNNY TURF GRASS SEED MIX (TIMOTHY-33.3% / ORCHARDGRASS-33.3% / KENTUCKY BLUEGRASS-33.3%, SEEDINGRATE=70 LBS./ACRE AND COMMON OATS=30 LBS./ACRE FOR A TOTAL 100 LBS./ACRE. OVERSEED WITH 10 LBS./ACRE ANNUAL RYE. SEEDINGMUST COMMENCE WITHIN 1 WEEK OF THE COMPLETION OF FINAL GRADING.EARTHWORK / EROSION & SEDIMENTATION CONTROL1) All construction activities that involve earthwork shall meet the National Pollutant DischargeElimination System Phase II requirements:a) Submittal of a Notice of Intent (NOI) to IEPA.b) Possession of a completed and signed Stormwater Pollution Prevention Plan (SWPPP) and a graphicErosion and Sediment Control (ESC) plan.c) Implementation of the SWPPP.d) Submittal of an Incidence of Noncompliance (ION) if an event occurs.e) Weekly reports after ½” rainfall or 5” snowfall.f) Documentation of changes to ESC plan.g) Submittal of a Notice of Termination (NOT) when final stabilization is achieved.2) Any wetland mitigation shall begin prior to any grading work and shall be in accordance with theapproved mitigation permit plan and requirements.3) In order to protect and ensure against flooding, all top of foundations shall be set a minimum of one(1') foot above the high water level of adjacent stormwater management facilities such asretention/detention ponds.4) The contractor shall maintain existing positive drainage from off-site at all times during construction.5) Within the limits of proposed grading the soil shall be compacted to not less than the followingpercentages of modified proctor dry density in accordance with ASTM D 1557-78:a)Under structures. Building slabs, steps and pavements.Compact six (6") inch maximum lifts ofsubgrade. Backfill or fill material at 95% modified proctor dry density.b) Under walkways. Compact six (6") inch maximum lifts of dry subgrade, backfill,or fill material at 95% modified proctor dry density.c) Under lawn or unpaved areas. Compact six (6") inch maximum lifts of subgrade, backfill, or fillmaterial at 85% modified proctor dry density.6) All erosion control work shall comply with “Illinois Procedures and Standards for Urban Soil Erosionand Sedimentation Control.”7) Stripping of vegetation, grading or other soil disturbance, especially in designated wetland areas,shall be done in a manner which will minimize soil erosion, and shall be in accordance with theapproved drawings, mitigation and permit requirements.8) The contractor shall take precautionary measures to minimize earthwork in areas where trees are tobe saved as shown on the plans or determined in the field.9) The extent of the area which is exposed and free of vegetation and the duration of its exposure shallbe kept within practical limits as directed by the Village Engineer.10) Sedimentation shall be retained on site. Sediment fence shall be installed along theperimeter of all regraded areas or as required to prevent sediment from entering and/or leavingthe site.11)Dust produced from the site shall be kept to a minimum during dry periods by spraying water asrequired to the Village Engineer's satisfaction and is to be considered incidental.12) All mud shall be removed from all tires before leaving the site and the roads shall be kept clean andclear of mud and debris at all times.13) Culverts and drainage ditches shall be kept clean and clear of obstructions during the constructionperiod.14) Silt fences shall be inspected frequently and maintained or replaced as requiredto maintain both their effectiveness and integrity. The underside of bales shall be kept in closecontact with the earth below at all times to prevent water from washing beneath them.15) Water courses and drainage swales adjacent to construction activities shall be monitored asnecessary, for evidence of silt intrusion and other adverse environmental impacts. Any problems ordeficiencies shall be corrected immediately upon their discovery.16) Sod all unpaved areas of parkways, right-of-ways and front yards to rear wall of the building.Anyand all other site seeding may be used, in some instance particularly for the back yard, only withprior approval by the Village Engineer.17) The contractor shall install all erosion control items prior to commencement of any work.18) The contractor shall install temporary orange fence around all trees to remain and wetland areas tobe mitigated.DEMOLITION NOTES1. Install temporary tree protection fencing prior to any demolition work.2. Install temporary 6' high chain link fence around the proposed work area as shown on the drawing.3. Contractor to call julie at 1-800-892-0123. minimum of 48 hours prior to initiating any excavation ordemolition.4. Contractor shall verify the exact elevation and location of all existing utilities and appurtenancesprior to construction, to avoid interferences.5. Appropriate precautions shall be taken to avoid damage to and to protect existing utilities andappurtenances in the vicinity of work. Contractor shall be responsible for the protection of allunderground or overhead utilities even though they may not be shown on the plans. any utility thatis damaged during construction shall be repaired to the satisfaction of the Village and the owner, orreplaced.6. Any open excavations, or potentially dangerous areas shall be fenced or guarded in an acceptablemanner at the end of each day for the protection of the contractor's employees and general publicsafety.7. Bono Consulting Inc is not liable for any construction site safety. Contractor to take all OSHAregulated and applicable local safety precautions to safe guard all potentially hazard sites/work.8. Contractor is responsible for keeping roads free of excessive debris at all times.9. Any soil, mud or debris that is washed, tracked, or deposited onto the street shall be removedbefore the end of each day.10. Topographic survey by Bono Consulting Inc.11. All excavation shall be tapered, or, shored and maintained pumped dry.12. Do not create dust or other nuisance to neighboring properties during construction13. "No trespassing" signs shall be mounted on the fencing in conspicuous locations until constructionis completed and approved14. Any gate in the perimeter fence shall be adequately hinged to prevent entry, except to allow ingressand egress to and from site, such gate must be looked at all times, other than permitted hours ofconstruction.NOT TO SCALESTABILIZEDCONSTRUCTIONENTRANCEDETAIL10' MIN10' MIN 10' MIN EXISTINGGROUND20' MINCOARSE AGGREGATESILT FENCEEXISTINGPAVEMENTPLANEXISTINGGROUND20' MIN6" MIN 24" MINFILTER FABRICELEVATIONMOUNTABLE BERM(TIED INTO SILT FENCE)AA20' MINFILTER FABRICTO EXTEND FULL WIDTH OF ENTRANCEPREPARED SUBGRADE3" MIN3" MINSECTION A-ANOTES:18' MIN 5:1 SLOPE(TYP)EXISTINGPAVEMENTEXISTINGGROUND REVISED:01-01-08NPage 17 of 62P4.Page 526 of 703 180.20'190.74'175.33' 175.60'180.20'190.74'175.33' 175.60'26.25RIM28.00RIM28.00RIM29.029.029.029.029.027.026.926.9826.9826.20RIM26.20RIM26.05RIM26.40RIM26.35RIM26.9826.9827.80RIMG27.80RIM28.0FF28.0FF27.66FF27.66FF28.50FF28.50FF27.0FF27.2FF27.20FF27.0FF27.50FD RIM26.70FD RIM26.70FD RIM26.70FD RIM27.00FD RIMPROPOSEDRESIDENTIAL BUILDING#1555FFE 29.00GARAGE SLAB FFE 28.50 (VARIES)GARAGE SLAB @ DOOR 27.0028.05FF29.0FF27.91FF27.91FF29.0FF29.029.029.0FF28.73FF28.68FF27.60FF6.02%8.33%27.20FF27.20FF29.0FF29.0FF5% 5%27.00FF27.00FF27.60FF27.60FF27.20FF27.20FF27.20FF27.00FF27.66FF1"=20'-0PROPOSED GRADING & DRAINAGE PLAN OVERALL SITE NPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: B. BONO P.E.A PRELIMINARY PLAN 11-15-2019COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.19452PROJECT NUMBER:START DATE:NOV. 05, 2019SCALE:SHEET NUMBERMULTI FAMILY RESIDENTIAL BUILDING 1555 RIDGE AVE., EVANSTON, ILLINOIS A. VEER P.E. BONO CONSULTING, INC. CIVIL ENGINEERS 1018 BUSSE HIGHWAY PARK RIDGE, IL 60068 PH : (847) 823-3300 FAX: (847) 823-3303 bbono@bonoconsulting.com CB I OF7B DAPR REVISIONS 01-20-2020 C DAPR REVISIONS 02-07-2020 C1 ISSUED FOR PLAN COMMISSION 02-19-20203 Page 18 of 62P4.Page 527 of 703 180.20'190.74'175.33' 175.60'180.20'190.74'175.33' 175.60'26.25RIM28.00RIM28.00RIM26.20RIM26.20RIM26.05RIM26.40RIM26.35RIM27.80RIMG27.80RIMPROPOSEDRESIDENTIAL BUILDING#1555FFE 29.00GARAGE SLAB FFE 28.50 (VARIES)GARAGE SLAB @ DOOR 27.001"=20'-0PROPOSED UTILITY PLAN OVERALL SITE NPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: B. BONO P.E.A PRELIMINARY PLAN 11-15-2019COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.19452PROJECT NUMBER:START DATE:NOV. 05, 2019SCALE:SHEET NUMBERMULTI FAMILY RESIDENTIAL BUILDING 1555 RIDGE AVE., EVANSTON, ILLINOIS A. VEER P.E. BONO CONSULTING, INC. CIVIL ENGINEERS 1018 BUSSE HIGHWAY PARK RIDGE, IL 60068 PH : (847) 823-3300 FAX: (847) 823-3303 bbono@bonoconsulting.com CB I OF7B DAPR REVISIONS 01-20-2020 C DAPR REVISIONS 02-07-2020 C1 ISSUED FOR PLAN COMMISSION 02-19-20204 Page 19 of 62P4.Page 528 of 703 180.20'190.74'175.33' 175.60'180.20'190.74'175.33' 175.60'43 SPACESEXT. PARKING14 SPACESW/DLOADINGEVREVEVREVREVEVREVEV123457810 11 121415161819202731323334353941131446781011INGRESS/EGRESSINGRESS/UP36431 BEDROOM/ 1.5 BATHUPUPEVEVEVREVR6913172122232425262829304259112EGRESSUPW233738401"=10'-0SITE PLAN & GEOMETRIC PLAN OVERALL SITE PROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: B. BONO P.E.A PRELIMINARY PLAN 11-15-2019COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.19452PROJECT NUMBER:START DATE:NOV. 05, 2019SCALE:SHEET NUMBERMULTI FAMILY RESIDENTIAL BUILDING 1555 RIDGE AVE., EVANSTON, ILLINOIS A. VEER P.E. BONO CONSULTING, INC. CIVIL ENGINEERS 1018 BUSSE HIGHWAY PARK RIDGE, IL 60068 PH : (847) 823-3300 FAX: (847) 823-3303 bbono@bonoconsulting.com CB I OF7B DAPR REVISIONS 01-20-2020 C DAPR REVISIONS 02-07-2020 C1 ISSUED FOR PLAN COMMISSION 02-19-2020N5 Page 20 of 62P4.Page 529 of 703 180.1'175.6'A2.3 1 2 1 '-10 1 /4"15'-0"DNDN42' - 10"49' - 8"34' - 8 1/4"17' - 0"16' - 8"14' - 8"46' - 0"45' - 0"11' - 8"23' - 8"58' - 4"29' - 8"40' - 7 1/2"40' - 6"16' - 4"20' - 8"16' - 4"DNDNA2.01 A2.1 1 A2.2 1 A2.3 110' - 1 1/2"14' - 0"5' - 6" 5' - 6" 6' - 7 1/4" 6' - 5 3/4" 5' - 11" 6' - 5 3/4" 5' - 8" 129' - 0"3' - 0"30' - 6" 21' - 2 1 /2" 20' - 8"19' - 4"8' - 4"27' - 8"1' - 4"19' - 4"15' - 10 3/4"9' - 8"20' - 8"5' - 8"12' - 8"158' - 0"5' - 0" 138' - 6 1/4" 6' - 4"11' - 6"158' -3 1/2"12' - 4"15' - 0"180.1' 190.88'175.0'175.6'2-WAY TRAFFIC2-WAY TRAFFIC 2-WAY TRAFFICN0'2' 4' 8'16' ISSUE PROJECT NO. PROJECT TEAM CERTIFICATIONPROJECT INFO SHEET TITLE SHEET # PROJECT NAME: PROJECT ADDRESS:SPACE ARCHITECTS + PLANNERS 2149 N. TALMAN AVENUE CHICAGO, IL 60647 312 829 6666 www.spacearchplan.com © COPYRIGHT SPACE ARCHITECTS + PLANNERS BUILDING IS FULLY SPRINKLED JAY KELLER BRAEDY BULMAN JO SPINDOLA PATTI GORGI NICHOLAS HORVATH 19.045 ISSUED FOR ZONING REVIEW - 8.29.19 ISSUED FOR P.D. REVIEW - 11.20.19 ISSUED FOR DAPR REVISIONS - 1.20.20 ISSUED FOR DAPR REVISIONS - 2.07.20 ISSUED FOR PLANNING COMMISSION - 2.19.20 A0.01SITE PLAN 1555 RIDGE AVE. 1555 RIDGE AVE., EVANSTON, IL 60201 GROVE ST.RIDGE AVE.SCALE :1/8" = 1'-0"1 SITE PLAN TURNING RADIUS OF 25' TRUCK 1555 RIDGE AVE. EVANSTON, IL 20' PUBLIC ALLEYPROJECT DATA: -SITE AREA:32,518 SF -FLOOR AREA GARAGE:15,167 SF RESIDENTIAL:81,905 SF -CONSTRUCTION TYPE III-A -SPRINKLERED DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK DECKDECK DECK DECK DECK DECK DECK DECKDECKDECKDECK DECK DECK DECK DECK DECK DECK PUBLIC SIDEWALKS BIKE RACK PATIOPage 21 of 62P4.Page 530 of 703 180.1'175.6'A2.3 1 2 1'-10 1 /4 "15'-0"TRASH ELEVATOR ELEVATORPACKAGE ROOM BIKE ROOM TOILET TOILET LOBBY TOILET TOILET LOBBY PARKING PARKING BIKE ROOM GYM OFFICE VESTIBULE LOBBY WATER STORAGE ELECTRIC STAIR STAIR CORRIDOR 43 SPACES EXT. PARKING 14 SPACES W/D LOADING UP UP 24' - 0"2 1 ' - 10 1 /2 "3' - 0"4' - 8" EVR EV EVR EV EVR EVEVREV EVR EV EV18' - 0"24' - 1 1/4"18' - 0"24' - 3"18' - 0"18' - 0"24' - 0 1/4"24' - 0"8' - 6"8' - 6" 8' - 6"18' - 0"18' - 0"16' - 4"8' - 6"18' - 0"24' - 0"18' - 0"25' - 3 3/4"15' - 0"8' - 6" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21222324252627282930313233 34 35 39 41 42 13 14 4 5 6 7 8 9 1 10 11 12 INGRESS/ EGRESS INGRESS/ EGRESS L / V UP UP 16' - 0"16' - 0"W 1' - 6"25' - 0"3' - 0"2 3 18' - 0" 36 37 38 40 43 UTILITY/STORAGE UTIL. PWDR BATHBEDROOM W.I.C. 1 BEDROOM / 1.5 BATH KITCHEN LIVING EVR EV EVR SCALE :1/8" = 1'-0"1 1ST FLOOR PLAN N0'1' 2' 4' 8' BIKE STORAGE (6) BIKE RACK TRASH / RECYCLING AREA ON PICK-UP DAYS WATER METER SITE COMPOSTING AREA ISSUE PROJECT NO. PROJECT TEAM CERTIFICATIONPROJECT INFO SHEET TITLE SHEET # PROJECT NAME: PROJECT ADDRESS:SPACE ARCHITECTS + PLANNERS 2149 N. TALMAN AVENUE CHICAGO, IL 60647 312 829 6666 www.spacearchplan.com © COPYRIGHT SPACE ARCHITECTS + PLANNERS BUILDING IS FULLY SPRINKLED JAY KELLER BRAEDY BULMAN JO SPINDOLA PATTI GORGI NICHOLAS HORVATH 19.045 ISSUED FOR ZONING REVIEW - 8.29.19 ISSUED FOR P.D. REVIEW - 11.20.19 ISSUED FOR DAPR REVISIONS - 1.20.20 ISSUED FOR DAPR REVISIONS - 2.07.20 ISSUED FOR PLANNING COMMISSION - 2.19.20 A1.101ST FLOOR PLAN 1555 RIDGE AVE. 1555 RIDGE AVE., EVANSTON, IL 60201 COMPOSTING PICK-UP 1ST FLOOR UNIT PATIOPage 22 of 62P4.Page 531 of 703 BEDROOM 2 DECK MASTER BATH MASTER BEDROOM BATH 2 W.I.C.CLOS.DECK HALL LAUND. UTIL. DECK CLOS. BEDROOM W.I.C. UTIL. BATH LAUND.CLOS. HALL LIVING ROOM KITCHEN BEDROOM 2 BATH 2 UTIL. LIVING ROOM KITCHEN MASTER BEDROOM MASTER BATH W.I.C. BEDROOM 1 W.I.C. BATH 1 KITCHENLIVING ROOM CLOS. UTIL. HALL MASTER BEDROOM W.I.C. MASTER BATHROOM BEDROOM 2 BATH 2 W.I.C. UTIL. LIVING ROOM KITCHEN DINING AREA CLOS. CLOS. W.I.C. BATH 2 MASTER BATHMASTER BEDROOMW.I.C.BEDROOM 2 LIVING / DINING BEDROOM W.I.C.UTIL. CLOS. W/D BATH W/D CLOS. UTIL.W.I.C. DECK LIVING / DINING BEDROOMBATH HALL DECK DECK LIVING / DINING BEDROOM W.I.C.UTIL. LAUND. CLOS. BATH HALL LIVING / DINING BATH 2 W.I.C. UTIL.MASTER BEDROOM MASTER BATHROOM BEDROOM 2 CLOS. BATH 2 W.I.C. BEDROOM 2 UTIL.LAUND. MASTER BATH CLOS. MASTER BEDROOM W.I.C. BATH BEDROOM UTIL. W.I.C. MASTER BATHROOM MASTER BEDROOM BEDROOM 2 BATH 2UTIL.LAUND. CLOS. UTIL. BATH DECK MASTER BATH UTIL. BATH 2 W.I.C. CLOS. BEDROOM 2 MASTER BEDROOM W.I.C. MASTER BEDROOM MASTER BATHCLOS. BATH 2 CLOS. BEDROOM 2 UTIL.UTIL.MASTER BATHW.I.C. MASTER BEDROOM BEDROOM 2 BATH 2 CLOS. DECK DECK HALLCLOS.STAIR ELEVATOR ELEVATOR UTILITY TRASH CLOS. STAIR CLOS. CLOS.BEDROOM LIVING / DINING CLOS. LIVING / DINING LIVING / DINING LIVING / DINING HALL LIVING / DINING LIVING / DINING LIVING / DINING DECK DECK DECK DECK DECK DECK DECK DECK DECK DECK CLOS. CLOS. HALLHALL KITCHENKITCHEN KITCHEN KITCHEN KITCHEN KITCHEN KITCHEN KITCHEN KITCHEN KITCHENLIVING / DINING KITCHEN KITCHENLIVING / DINING UTIL. CLOS. LOBBY CORRIDOR CORRIDOR 1232 SF UNIT 1 1072 SF UNIT 17 766 SF UNIT 2 934 SF UNIT 4 1133 SF UNIT 5 691 SF UNIT 7 584 SF UNIT 8 694 SF UNIT 9 1228 SF UNIT 10 933 SF UNIT 12 1095 SF UNIT 13 1079 SF UNIT 15 504 SF UNIT 14 1075 SF UNIT 16 1155 SF UNIT 3 1272 SF UNIT 6 1188 SF UNIT 11 UPDNUPDN2 BEDROOM/ 2 BATH 1 BEDROOM/ 1 BATH 2 BEDROOM/ 2 BATH 1 BEDROOM/ 1 BATH 2 BEDROOM/ 2 BATH 2 BEDROOM/ 2 BATH 1 BEDROOM/ 1 BATH 1 BEDROOM/ 1 BATHEFFICIENCY / 1 BATH 2 BEDROOM/ 2 BATH 2 BEDROOM/ 2 BATH 1 BEDROOM/ 1 BATH 2 BEDROOM/ 2 BATH EFFICIENCY / 1 BATH 2 BEDROOM/ 2 BATH 2 BEDROOM/ 2 BATH2 BEDROOM/ 2 BATH BATH 2 M. BATH MASTER BEDROOM W.I.C. LIVING / DINING BEDROOM 2 CL. UTL. CL. ISSUE PROJECT NO. PROJECT TEAM CERTIFICATIONPROJECT INFO SHEET TITLE SHEET # PROJECT NAME: PROJECT ADDRESS:SPACE ARCHITECTS + PLANNERS 2149 N. TALMAN AVENUE CHICAGO, IL 60647 312 829 6666 www.spacearchplan.com © COPYRIGHT SPACE ARCHITECTS + PLANNERS BUILDING IS FULLY SPRINKLED JAY KELLER BRAEDY BULMAN JO SPINDOLA PATTI GORGI NICHOLAS HORVATH 19.045 ISSUED FOR ZONING REVIEW - 8.29.19 ISSUED FOR P.D. REVIEW - 11.20.19 ISSUED FOR DAPR REVISIONS - 1.20.20 ISSUED FOR DAPR REVISIONS - 2.07.20 ISSUED FOR PLANNING COMMISSION - 2.19.20 A1.11TYP FLOOR PLAN 1555 RIDGE AVE. 1555 RIDGE AVE., EVANSTON, IL 60201 SCALE :3/16" = 1'-0"1 2ND-5TH FLOOR 0'1' 2' 4' 8' N DWELLING UNIT MATRIX: EFFICIENCY: (3) @ 584 SF (4) @ 504 SF 1 BEDROOM: (4) @ 766 SF (4) @ 934 SF (3) @ 691 SF (4) @ 694 SF (4) @ 933 SF (1) @ 946 SF 2 BEDROOM: (4) @ 1232 SF (4) @ 1155 SF (4) @ 1133 SF (4) @ 1272 SF (4) @ 1228 SF (4) @ 1188 SF (4) @ 1095 SF (4) @ 1079 SF (4) @ 1075 SF (4) @ 1072 SF (1) @ 1275 SF TOTAL -68 UNITS 67,486 SF SCALE :3/16" = 1'-0"2 5TH FLOOR ALT.NPage 23 of 62P4.Page 532 of 703 FIRST FLOOR0' -0"SECOND FLOOR14' -2 1/2"THIRD FLOOR26' -2 1/2"FOURTH FLOOR38' -2 1/2"FIFTH FLOOR50' -2 1/2"ROOF62' -2 1/2"PARAPET65' -3"FROSTED GLASS @ GARAGE -TYP.CAST STONE CLADDING -TYP.CAST STONE COPING -TYP.CAST STONE BANDING -TYP.ALUM./GLASS WINDOWS/DOORS -TYP.STEEL BALCONIES -TYP.ALUM. RAILINGS -TYP.LIMESTONE HEADERS/SILLS -TYP.MODULAR FACE BRICK -TYP.CAST STONE BASE -TYP.ALUM. GARAGE DOOR -TYP.EGRESS DOORHVAC LOUVERS -TYP.ISSUEPROJECT NO.PROJECT TEAMCERTIFICATIONPROJECT INFOSHEET TITLESHEET #PROJECT NAME:PROJECT ADDRESS:SPACEARCHITECTS + PLANNERS2149 N. TALMAN AVENUECHICAGO, IL 60647312 829 6666www.spacearchplan.com© COPYRIGHT SPACE ARCHITECTS + PLANNERSBUILDING IS FULLY SPRINKLEDJAY KELLERBRAEDY BULMANJO SPINDOLAPATTI GORGINICHOLAS HORVATH19.045ISSUED FOR ZONING REVIEW - 8.29.19ISSUED FOR P.D. REVIEW - 11.20.19ISSUED FOR DAPR REVISIONS - 1.20.20ISSUED FOR DAPR REVISIONS - 2.07.20ISSUED FOR PLANNING COMMISSION - 2.19.20A2.0EAST ELEVATION1555 RIDGE AVE.1555 RIDGE AVE., EVANSTON, IL 60201SCALE :1/4" = 1'-0"1EAST ELEVATIONPage 24 of 62 P4.Page 533 of 703 FIRST FLOOR0' - 0"SECOND FLOOR14' - 2 1/2"THIRD FLOOR26' - 2 1/2"FOURTH FLOOR38' - 2 1/2"FIFTH FLOOR50' - 2 1/2"ROOF62' - 2 1/2"PARAPET65' - 3"CAST STONE CLADDING - TYP.CAST STONE COPING - TYP.CAST STONE BANDING - TYP.ALUM./GLASS WINDOWS/DOORS - TYP.STEEL BALCONIES - TYP.ALUM. RAILINGS - TYP.LIMESTONE HEADERS/SILLS - TYP.MODULAR FACE BRICK - TYP.CAST STONE BASE - TYP.EGRESS DOORLOBBY DOORALUM. STOREFRONT GLASSENTRY DOORISSUEPROJECT NO.PROJECT TEAMCERTIFICATIONPROJECT INFOSHEET TITLESHEET #PROJECT NAME:PROJECT ADDRESS:SPACEARCHITECTS + PLANNERS2149 N. TALMAN AVENUECHICAGO, IL 60647312 829 6666www.spacearchplan.com© COPYRIGHT SPACE ARCHITECTS + PLANNERSBUILDING IS FULLY SPRINKLEDJAY KELLERBRAEDY BULMANJO SPINDOLAPATTI GORGINICHOLAS HORVATH19.045ISSUED FOR ZONING REVIEW - 8.29.19ISSUED FOR P.D. REVIEW - 11.20.19ISSUED FOR DAPR REVISIONS - 1.20.20ISSUED FOR DAPR REVISIONS - 2.07.20ISSUED FOR PLANNING COMMISSION - 2.19.20A2.1WEST ELEVATION1555 RIDGE AVE.1555 RIDGE AVE., EVANSTON, IL 60201SCALE : 1/4" = 1'-0"1WEST ELEVATIONPage 25 of 62 P4.Page 534 of 703 FIRST FLOOR0' -0"SECOND FLOOR14' -2 1/2"THIRD FLOOR26' -2 1/2"FOURTH FLOOR38' -2 1/2"FIFTH FLOOR50' -2 1/2"ROOF62' -2 1/2"PARAPET65' -3"FROSTED GLASS @ GARAGE -TYP.CAST STONE CLADDING -TYP.CAST STONE COPING -TYP.CAST STONE BANDING -TYP.ALUM./GLASS WINDOWS/DOORS -TYP.STEEL BALCONIES -TYP.ALUM. RAILINGS -TYP.LIMESTONE HEADERS/SILLS -TYP.MODULAR FACE BRICK -TYP.CAST STONE BASE -TYP.HVAC LOUVERS -TYP.ISSUEPROJECT NO.PROJECT TEAMCERTIFICATIONPROJECT INFOSHEET TITLESHEET #PROJECT NAME:PROJECT ADDRESS:SPACEARCHITECTS + PLANNERS2149 N. TALMAN AVENUECHICAGO, IL 60647312 829 6666www.spacearchplan.com© COPYRIGHT SPACE ARCHITECTS + PLANNERSBUILDING IS FULLY SPRINKLEDJAY KELLERBRAEDY BULMANJO SPINDOLAPATTI GORGINICHOLAS HORVATH19.045ISSUED FOR ZONING REVIEW - 8.29.19ISSUED FOR P.D. REVIEW - 11.20.19ISSUED FOR DAPR REVISIONS - 1.20.20ISSUED FOR DAPR REVISIONS - 2.07.20ISSUED FOR PLANNING COMMISSION - 2.19.20A2.2NORTHELEVATION1555 RIDGE AVE.1555 RIDGE AVE., EVANSTON, IL 60201SCALE :1/4" = 1'-0"1NORTH ELEVATIONPage 26 of 62 P4.Page 535 of 703 FIRST FLOOR0' -0"SECOND FLOOR14' -2 1/2"THIRD FLOOR26' -2 1/2"FOURTH FLOOR38' -2 1/2"FIFTH FLOOR50' -2 1/2"ROOF62' -2 1/2"PARAPET65' -3"FROSTED GLASS @ GARAGE -TYP.CAST STONE CLADDING -TYP.CAST STONE COPING -TYP.CAST STONE BANDING -TYP.ALUM./GLASS WINDOWS/DOORS -TYP.STEEL BALCONIES -TYP.ALUM. RAILINGS -TYP.LIMESTONE HEADERS/SILLS -TYP.MODULAR FACE BRICK -TYP.CAST STONE BASE -TYP.MAIN ENTRY W/ LIMESTONE SURROUND @ ENTRY -TYP.ALUM. STOREFRONT GLASSISSUEPROJECT NO.PROJECT TEAMCERTIFICATIONPROJECT INFOSHEET TITLESHEET #PROJECT NAME:PROJECT ADDRESS:SPACEARCHITECTS + PLANNERS2149 N. TALMAN AVENUECHICAGO, IL 60647312 829 6666www.spacearchplan.com© COPYRIGHT SPACE ARCHITECTS + PLANNERSBUILDING IS FULLY SPRINKLEDJAY KELLERBRAEDY BULMANJO SPINDOLAPATTI GORGINICHOLAS HORVATH19.045ISSUED FOR ZONING REVIEW - 8.29.19ISSUED FOR P.D. REVIEW - 11.20.19ISSUED FOR DAPR REVISIONS - 1.20.20ISSUED FOR DAPR REVISIONS - 2.07.20ISSUED FOR PLANNING COMMISSION - 2.19.20A2.3SOUTHELEVATION1555 RIDGE AVE.1555 RIDGE AVE., EVANSTON, IL 60201SCALE :1/4" = 1'-0"1SOUTH ELEVATIONPage 27 of 62 P4.Page 536 of 703 52-O-20 ~10~ EXHIBIT C Landscape Plans Page 28 of 62 P4.Page 537 of 703 $HULDOORFDWLRQPDS 180.1'175.6'A2.3 1 21'-10 1/4"15'-0"TRASH ELEVATOR ELEVATORPACKAGE ROOM BIKE ROOM TOILET TOILET LOBBY TOILET TOILET LOBBY PARKING PARKING BIKE ROOM GYM OFFICE VESTIBULE LOBBY WATER STORAGE ELECTRIC STAIR STAIR CORRIDOR 43 SPACES EXT. PARKING14 SPACES W/D LOADING UP UP 24' - 0"21' - 10 1/2"3' - 0"3' - 0" EVR EV EVR EV EVR EVEVREV EVR EV EV18' - 0"24' - 1 1/4"18' - 0"24' - 3"18' - 0"18' - 0"24' - 0 1/4"24' - 0"8' - 6"8' - 6" 8' - 6"18' - 0"18' - 0"18' - 0"8' - 6"18' - 0"24' - 0"18' - 0"25' - 3 3/4"15' - 0"8' - 6" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21222324252627282930313233 34 35 39 41 42 13 14 4 5 6 7 8 9 1 10 11 12 INGRESS/EGRESS INGRESS/ EGRESS L / V UP UP 16' - 0"16' - 0"W 1' - 6"25' - 0"3' - 0"2 3 18' - 0" 36 37 38 40 43 UTILITY/STORAGE UTIL. PWDR BATHBEDROOM W.I.C. 1 BEDROOM / 1.5 BATH KITCHEN LIVING SCALE :1/8" = 1'-0"1 1ST FLOOR PLAN N0'1' 2' 4' 8' BIKE STORAGE (6) BIKE RACK TRASH / RECYCLING AREAON PICK-UP DAYS WATER METER SITE COMPOSTING AREA IISSSSUUEE PROJECT NO. PROJECT TEAM CCEERRTTIIFFIICCAATTIIOONNPPRROOJJEECCTT IINNFFOO SSHHEEEETT TTIITTLLEE SSHHEEEETT ## PPRROOJJEECCTT NNAAMMEE:: PPRROOJJEECCTT AADDDDRREESSSS::SSPPAACCEE ARCHITECTS + PLANNERS 22114499 NN.. TTAALLMMAANN AAVVEENNUUEE CCHHIICCAAGGOO,, IILL 6600664477 331122 882299 66666666 wwwwww..ssppaacceeaarrcchhppllaann..ccoomm © COPYRIGHT SPACE ARCHITECTS + PLANNERS BUILDING IS FULLY SPRINKLED JAY KELLERBRAEDY BULMANJO SPINDOLAPATTI GORGINICHOLAS HORVATH 19.045 ISSUED FOR ZONING REVIEW - 8.29.19 ISSUED FOR P.D. REVIEW - 11.20.19 ISSUED FOR DAPR REVISIONS - 1.20.20 ISSUED FOR DAPR REVISIONS - 1.30.20 AA11..11001ST FLOOR PLAN 1555 RIDGE AVE. 1555 RIDGE AVE., EVANSTON, IL 60201 COMPOSTING PICK-UP DESIGNATED DELIVERY/ GUEST PARKINGPage 29 of 62P4.Page 538 of 703 24'-1 1/2"18'-0"18'-0"11'-0"42'-10"49'-8"34'-8 1/4"17'-0"16'-8"46'-0"45'-4"23'-8"58'-4"29'-8"40'-7 1/2"40'-6"20'-8"16'-4"5'-6"6'-5 3/4"6'-5 3/4"5'-8"129'-0"3'-0"30'-6"21'-2 1/2"157'-8"5'-0"138'-6 1/4"6'-4"11'-6"158'-3 1/2"12'-4"15'-0" 8'-6"20'-8"19'-4"8'-4" 27'-8"1'-4"15'-10 3/4"9'-8" 24'-0"6'-7 1/4"5'-11"24'-0"25'-0"10'-0"5'-0"18'-0"12'-8"14'-8"5'-6"16'-4"5'-8"12'-0"15'-0"SHRUB (DO NOT PRUNE, STAKE, OR WRAP SHRUBS UNLESS DIRECTEDTO DO SO BY LANDSCAPE ARCHITECT)REMOVE ALL TWINE, ROPE, WIRE, BURLAP AND PLASTIC WRAP FROMTOP HALF OF ROOT BALL (IF PLANT IS SHIPPED WITH A WIRE BASKETAROUND ROOT BALL, CUT WIRE IN FOUR PLACES AND FOLD DOWN 8"INTO PLANTING HOLE)CROWN OF ROOT BALL FLUSH WITH EXISTING GRADE LEAVING TRUNKFLARE VISIBLE AT THE TOP OF THE ROOT BALL3" MULCH LAYER IN A 6' DIAMETER RING. DO NOT PLACE MULCH INCONTACT WITH SHRUB4" HIGH SOIL SAUCER BEYOND EDGE OF ROOT BALLTOPSOIL BACKFILLTAMPED SOIL AROUND BASE OF ROOT BALLROOT BALL ON UNEXCAVATED OR TAMPED SOILFINISH GRADEGROUNDCOVER / PERENNIALS / OR ANNUALSRAISE PLANTING BED FOR ADEQUATE DRAINAGETOPSOIL. SEE TOPSOIL DEPTH CHARTEXISTING SUBGRADEBULBS, TYPICAL. SPACE THROUGHOUT THE PLANT MATERIAL INA RANDOM DRIFTING PATTERNBULBSPLANT MATERIALTOPSOIL. SEE TOPSOIL DEPTH CHARTPLANT MATERIAL1" MULCH LAYER TO TOP DRESS PLANTING BED. DO NOT PLACEMULCH IN CONTACT WITH PLANT MATERIAL STEMS1" MULCH LAYER TO TOP DRESS PLANTING BED. DO NOT PLACEMULCH IN CONTACT WITH PLANT MATERIAL STEMSVARIES SEE PLANT LIST FOR PROPERSPACING OF PLANT MATERIALVARIES SEE PLANT LIST FOR PROPER SPACING OF PLANT MATERIAL EXCAVATE SHRUB PIT TO BE 3 TIMES WIDERTHAN THE DIAMETER OF THE ROOT BALL(EDGES OF PIT TO BE ROUGHENED)ROOT BALLEXISTING SUBGRADESHRUB (DO NOT PRUNE, STAKE, OR WRAP SHRUBS UNLESSDIRECTED TO DO SO BY LANDSCAPE ARCHITECT)REMOVE ALL TWINE, ROPE, WIRE, BURLAP AND PLASTIC WRAPFROM TOP HALF OF ROOT BALL (IF PLANT IS SHIPPED WITH A WIREBASKET AROUND ROOT BALL, CUT WIRE IN FOUR PLACES AND FOLDDOWN 8" INTO PLANTING HOLE)CROWN OF ROOT BALL FLUSH WITH EXISTING GRADE LEAVINGTRUNK FLARE VISIBLE AT THE TOP OF THE ROOT BALL3" MULCH LAYER. DO NOT PLACE MULCH IN CONTACT WITHSHRUBTOPSOIL BACKFILLTAMPED SOIL AROUND BASE OF ROOT BALLROOT BALL ON UNEXCAVATED OR TAMPED SOILSHADE TREE WITH STRONG CENTRAL LEADER (DONOT PRUNE, STAKE, OR WRAP TREES UNLESSDIRECTED TO DO SO BY THE LANDSCAPEARCHITECT)3" MULCH LAYER IN A 6' DIAMETER RING. DO NOTPLACE MULCH IN CONTACT WITH TREE TRUNKCROWN OF ROOT BALL FLUSH WITH EXISTINGGRADE LEAVING TRUNK FLARE VISIBLE AT THE TOPOF ROOT BALLREMOVE ALL TWINE, ROPE, WIRE, BURLAP, ANDPLASTIC WRAP FROM TOP HALF OF ROOT BALL (IFPLANT IS SHIPPED WITH A WIRE BASKET AROUNDTHE ROOT BALL, CUT WIRE IN FOUR PLACES ANDFOLD DOWN 8" INTO PLANTING HOLE)TOPSOIL BACKFILLTAMPED SOIL AROUND BASE OF ROOT BALLPLACE ROOT BALL ON UNEXCAVATED OR TAMPEDSOILEXCAVATE TREE PIT TO BE 3 TIMES WIDERTHAN THE DIAMETER OF THE ROOT BALL(EDGES OF PIT TO BE ROUGHENED)ROOT BALL DIAMETERTREE WATERING BAG, INSTALL SAME DAY TREE ISPLANTED, BAG TO REMAIN ON TREE THROUGHOUTWARRANTY PERIOD3 X ROOT BALL DIAMETER1/8 DEPTH OF ROOTBALL ABOVE GRADEISSUEPROJECT NOPROJECT TEAMCERTIFICATIONPROJECT INFOSHEET TITLESHEET #PROJECT NAME:PROJECT ADDRESS:SPACEARCHITECTS + PLANNERS219 N. TALMAN AVENUECHICAGO IL 0712 829 XXX.TQBDFBSDIQMBO.DPN COP:RI(HT SPACE ARCHITECTS PLANNERSJA: ,ELLER#RAED: #ULMANJO SPINDOLAPATTI (OR(I RID(E A7E RID(E A7E E7ANSTON IL ISSUED FOR ZONING REVIEW - 8.29.19ISSUED FOR P.D. REVIEW - 11.20.19ISSUED FOR DAPR REVISIONS - 01.20.20NICHOLAS HOR7ATHISSUED FOR DAPR REVISIONS - 02.07.20ISSUED FOR PLANNING COMMISSION - 02.19.201LANDSCAPE PLAN 3/32" = 1'-0"NL1.01LANDSCAPE PLANCOM ED EQUIP.EXTERIOR PARKING14 SPACESINTERIOR PARKING45 SPACESPROTECT PARKWAYTREES DURINGCONSTRUCTION - TYP.RESTORE SOD @PARKWAYSITE COMPOSTINGAREAINGRESSEGRESSINGRESSEGRESS10' X 25'LOADING BERTHBW - 36" HIGH MAX.GROVE ST.RIDGE AVE.1555 RIDGE AVE.EVANSTON, ILSITE - 32,518 S.F.BUILDING ISFULLY SPRINKLED04'8'16'2'1 VDS2 DNY2 PAHICMVICIC1 GD1 GD1 COC43 RH28 AT16 EP2 NS43 RH28 AT16 EP43 RH28 AT16 EP1 CO1 GLN1 GB1 GLN43 RH28 AT16 EP1 CO1 PAHPROPOSED TREESTO BE REMOVED DURINGCONSTRUCTION AND REPLACED1@ 10" CAL AND 2@ 8" CAL.ORNAMENTAL GRASS, PERENNIAL AND GROUNDCOVER INSTALLATION DETAILNTS SHRUB INSTALLATION DETAILNTS DECIDUOUS TREE INSTALLATION DETAILNTSTREE PROTECTION DIAGRAMSCALE: N.T.S.POSTS @ 5'-0" O.C. MAX.CONSTRUCTION SITEOPEN FENCING, ATTACHEDTO POSTS W/ MIN. (4) NYLONLOCKING TIESBIKE RACKNOTE:-REFER TO L1.02 FOR PLANTINGSCHEDULE-SEE SHEET #3 OF CIVIL PLANS FORTOPOGRAPHICAL INFORMATION.-ALL TREES SHOULD BE 10'-0" MINIMUMFROM UTILITIESPage 30 of 62P4.Page 539 of 703 PLANTING NOTES1. LANDSCAPING CONTRACTOR (Contractor) shall visit the site, inspect existing conditions and review proposed planting and related work. In case of discrepancy between plan and plant list, plan shall govern quantities.2. Contractor shall verify location of all on-site utilities prior to beginning construction on his phase of work. Electric, gas, telephone, and cable television may be located by calling J.U.L.I.E. at (1-800-892-0123), and Badger pipeline may be located by calling Digger's Hotline at (1-800-242-8511). Any damage or interuption of services shall be the responsibility of the Contractor. Contractor shall coordinate all related activities with other trades on the job and shall report any unacceptable job conditions to Owners Representative prior to commencing work.3. Contractor responsible for application and cost of all necssary building permits and code verifications. Submit copies of all documents to Owner and the Architect.4. All shrub bed and trees shall be mulched with a 3" continuous layer of shredded bark. All ground cover and perennial beds shall be mulched with a 1" layer of shredded bark. All deciduous trees shall be mulched with a 3 ft. diameter circle mulch. All evergren trees shall be mulched to the drip line.5. Perennial and ground cover beds shall be amended with a 2" layer of mushroom compost, tilled to a depth of 6". raked smooth, fertilized with commercial 10-6-4 fertilizer at a rate of 25 lbs. per 1000 S.F. planted, covered with 1" layer of shredded bark mulch and watered.6. Edging to be EDG-KING brand plastic edging or approved equal. EDG-KING to be installed with horizontal steel stakes at 36" spacing. Install per manufacturer's specifications in all areas indicated on plan. Provide manufactured joints and 90` degree fittings at all corners.7. The topsoil condition for this project site is as follows: Contractor will be required to place and finish grade topsoil supplied by others at specified depths in planting and lawn areas. (Planting areas [12 inches], Lawn areas [6 inches]).8. Guarantee of plants for one (1) year shall begin after acceptance by the Architect and /or Owner. The Owner shall assume maintenance responsibilities of all plant material, including watering, cultivating, weeding, mulching, and spraying as necessary to keep plants free of insects and in a healthy, vigorous condition. The Contractor shall guarantee all plants to be in a helathy, vigorous condition for a period of one (1) year following acceptance. Contractor shall replace without cost to the Owner, any dead or unacceptable plants, as determined by the Architect during and at the end of the Guaranteed Period. Subsequent replacment of plant material shall be borne jointly by Contractor and Owner. Owner will pay wholesale cost of plant material, plus reasonable charge for delivery, and Contractor will bear cost of labor for installation per specifications.9. Seeded lawn to be a combination of bluegrass, perennial rye and rye fescue with following analysis by wieght: 30% Rugby Kentucky Bluegrass, 20% Park Kentucky Bluegrass, 20% Creeping Red Fescue, 20% Scaldis Hard Fescue, 10% perennial Ryegrass. Seed to be applied at a rate of 4 lbs per 1,000 S.F.. All seeded lawn areas shall be fertilized at installation with 0-26-26 analysis, at a rate of 6 lbs per 1,000 S.F.. Second application of 15-40-5 to be applied at a rate of 6 lbs per 1,000 S.F. after first cutting. Acceptance and guarantee notes shall apply to all seeded areas.10. Acceptance of grading and seeding shall be by the Architect and Owner. The Contractor shall assume maintenance responsibilities for a minimum of sixty (60) days or until second cutting, whichever is longer. Maintenance shall include watering, weeding, reseeding and other operations necessary to keep lawn in thriving condition. Upon final acceptance by the Architect and/or Owner, Owner shall assume all maintenance responsibilities. After lawn areas have germinated, areas which fail to show uniform stand of grass for any reason whatsoever shall be reseeded reapetedly until all areas are coverd with a satisfactory stand of grass. Minimum acceptance of seeded lawn areas may include scattered bare spots, one of which are larger than 1 square foot and when combined do not exceed 2% of total seeded lawn area.ISSUEPROJECT NOPROJECT TEAMCERTIFICATIONPROJECT INFOSHEET TITLESHEET #PROJECT NAME:PROJECT ADDRESS:SPACEARCHITECTS + PLANNERS219 N. TALMAN AVENUECHICAGO IL 0712 829 XXX.TQBDFBSDIQMBO.DPN COP:RI(HT SPACE ARCHITECTS PLANNERSJA: ,ELLER#RAED: #ULMANJO SPINDOLAPATTI (OR(I RID(E A7E RID(E A7E E7ANSTON IL ISSUED FOR ZONING REVIEW - 8.29.19ISSUED FOR P.D. REVIEW - 11.20.19ISSUED FOR DAPR REVISIONS - 01.20.20NICHOLAS HOR7ATHISSUED FOR DAPR REVISIONS - 02.07.20ISSUED FOR PLANNING COMMISSION - 02.19.20L1.02LANDSCAPE NOTES& SCHEDULEBUILDING ISFULLY SPRINKLEDPage 31 of 62P4.Page 540 of 703 DRAFT- NOT APPROVED Page 1 of 6 Plan Commission Minutes 2/26/20 MEETING MINUTES PLAN COMMISSION Wednesday, February 26, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), Carol Goddard, George Halik, Brian Johnson, Andrew Pigozzi, Jane Sloss Members Absent: Jennifer Draper, John Hewko Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:00 P.M. Ms. Jones called the roll and a quorum was established. 2. APPROVAL OF MEETING MINUTES: Minutes will be available at the next Plan Commission meeting. 3. NEW BUSINESS A. Planned Development 1555 Ridge Avenue 19PLND-0108 Thomas Meador, applicant, submits for Special Use for a Planned Development to construct a 5-story, 68 dwelling unit multi-family residence with 57 off-street parking spaces in the R6 General Residential District. The applicant seeks site development allow ances for: 1) A 3 ft. setback along the north property line where 15 ft. is required for dwelling units, 2) No landscaping where a 10 ft. transition landscaped strip is required along the north property line, 3) A 10 ft. X 25 ft. loading space with 1 ft. rear yard setback where a 10 ft. X 35 ft. loading space with a 3 ft. rear yard setback is required. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Page 32 of 62 P4.Page 541 of 703 DRAFT- NOT APPROVED Page 2 of 6 Plan Commission Minutes 2/26/20 Ms. Jones provided an overview of the project characteristics, explaining the design changes that occurred between the Design and Project Review (DAPR) meeting and what is presented before the Commission. Chair Isaac opened the hearing to questions from the Commission. Commissioner Pigozzi inquired about specific changes included within the condition for approval. Ms. Jones replied that this requirement applies to requested change from the Design and Project Review (DAPR) Committee, ma ny of which have been addressed. This includes reconfiguring the rear parking and loading, adding a ground floor unit and adjusting the facade design of the building Commissioner Halik asked about review at DAPR and if the Committee will see the project again. Ms. Jones responded that DAPR will review the project prior to issuance of a building permit for a final review, which is standard practice. Chair Isaac inquired about the parking lot and the provisions made for a building on Oak Ave. that leased spaces in the lot. Ms Jones explained that prior to the applicant submitting a planned development application, a variance was approved by City Council in October of 2019 for that building, 1570 Oak Ave., so that the required 57 parking spaces could be leased at a location greater than 1,000 ft. from the building. Talar Berbarian, attorney for the applicant, introduced the development team: the property owner, Thomas Meador of the Michigan Avenue Real Estate Group, Braedy Bulman and Jean Dufresne of Space Architects and Michael Werthmann of KLOA. Mr. Meador provided an overview of the proposed building, explaining that the group was focused on a segment of the population that does not want high-rises. There is a greater focus on interiors and fewer amenities. He stated that there is no need to max out the zoning or charge high rents. The average age of tenants in their buildings is older. This building is intended to have on-site management and 24/7 maintenance. He then explained how the project aligned with the City’s Comprehensive and Downtown Plans. Mr. Dufresne provided details on the building, describing the landscaping, general site plan, typical floor plan and the addition of solar panels on the roof. He then explained the updates made to the building façades following DAPR review and comments from the Historic Preservation Coordinator and provided general building characteristics. Ms. Berbarian reviewed the project’s requested site development allowances. She explained that the building north of the site has a significant setback so the proposed 3 ft. setback along the north property line will still provide a good amount of distance between buildings. She then explained that the typical truck size used for buildings of this use is less than 25 ft. so the loading berth size of 10’ X 25’ is appropri ate. Ms. Berbarian then reviewed changes made to address DAPR comments and proposed public benefits. Page 33 of 62 P4.Page 542 of 703 DRAFT- NOT APPROVED Page 3 of 6 Plan Commission Minutes 2/26/20 Chair Isaac asked for questions from the Commission. Commissioner Halik asked what the ground floor windows facing the parking were made of. Mr. Dufresne responded that the windows are an obscured glass at the garage areas. Commissioner Halik then asked what would happen if the building to the north is torn down, if there is no light and vent setback how will that be guaranteed for the proposed building? Mr. Dufresne responded that the building height is lower and the 3 ft. building setback provides space for light and ventilation. He added that the living space on the north side of the building has more of a setback behind the balcony. Commissioner Sloss asked if the building façade would be a cast stone cladding. Mr. Dufresne confirmed that it would be. Commissioner Pigozzi asked where the previously proposed columns were located on the building, if they went all the way to the building roof and then asked why they were removed. Mr. Dufresne responded that there were different iterations of the façade and most recent changes were done due to Historic Preservation recommendation. Commissioner Johnson asked if utilities would be relocated or power lines buried. Mr. Dufesne responded that they will not be relocated but will need to be upgraded in size. Ms. Berbarian added that the City stated that there is no need to relocate the ComEd poles but the applicant will work with the City and ComEd to relocate th ose poles if needed. Chair Isaac asked if the garage entry will have an overhead door and what the path to elevators will be. Mr. Dufresne replied that there will be an overhead door with side access doors by each. Move-ins/Move-outs will be coordinated to assist in circulation through the site. Chair Isaac then asked if there was a plan for deliveries. Mr. Dufresne replied that deliveries will likely occur on Grove Street. Ms. Berbarian stated that they will be happy to instruct the building manager to discourage that and visitor spaces may be used for this purpose. Deliveries may include re-use of the loading area. The proposed bump-out curb was added to discourage double parking at the intersection. Chair Isaac announced that a written request for a continuance can be submitted by a resident residing within 1,000 ft. of the subject property to rebut testimony provided. He then asked for questions from the public. Clarification on the process was requested and a brief discussion followed on the requirements and meeting process. Mr. Michael Filipick asked for clarification on postcard mailings and the current number of parking spaces and visitor parking spaces. Mr. Isaac responded that there will be no additional mailing and the continuance date voted on at this meeting will count as notification for that meeting. Ms. Jones answered that the current number of parking spaces in the surface parking lot is greater than the number of spaces that were a part Page 34 of 62 P4.Page 543 of 703 DRAFT- NOT APPROVED Page 4 of 6 Plan Commission Minutes 2/26/20 of the Major Variation that was approved. Ms. Berbarian then responded that there are 2 proposed parking spaces that will be in the rear parking area. Ms. Libby Hill of Bird Friendly Evanston stated that the Mayor’s Monarch Pledge may conflict with bird friendly measures and asked if the applicant intended to have fritting on the windows. Mr. Dufresne responded that there will be a treatment to the glass that is not seen by people but will deter birds from hitting the glass.This will be applied to the outside of the windows. Mr. Daniel Polos asked if there are any sun-studies showing how shadows may affect adjacent buildings. Mr. Dufresne responded that had not been done. They looked at a comparison of the units and took them into consideration. Actual living spaces of units adjacent to the building to the north are set back. Mr. Polos then asked if there would be any rooftop access to which Mr. Dufresne replied that there will not be access for residents. Rooftop solar panels will be installed with a stair access for maintenance. Mr. Marnie Levinson inquired if any of the Commissioners or the applicant had attempted to park on Grove St, describing the difficulty and that fire and police departments use Grove Street for access. She then asked for more consideration of deliveries. Mr. Charles Austin asked for clarification on what type of residents would be living in the spaces and how the variance requirements were created. Ms. Berbarain stated that the variance requested are largely minimal in comparison to most planned developments in the City. Site Development allowances are permitted to be requested by applicants. She then explained that more attention was paid to the landscaping along Ridge Ave. and Grove St. Mr. Austin stated that the setback seems counterintuitive if the objective is to maximize living space. With the address on Ridge, deliveries will likely occur there, how will that be handled. Ms. Berbarian responded that if needed the address can be changed. They would also be happy to instruct the building manager that deliveries will be directed to Grove or rear parking area. Mr. Werthmann added that the development is a transit oriented development which reduces the volume of traffic generated. The existing parking lot currently has 126 parking spaces, the new development will only have 57 parking spaces, so fewer vehicles will exist. The proposed bump-out curb extension will slow down turning. Mr. Austin did not feel his concern was adequately addressed. John Cleave questioned the City not wanting to use the dock for deliveries. Ms. Jones responded that during the DAPR meeting there was concern of too many uses for the loading dock creating conflicts. There was also concern of vehicles stopping on Grove Street as well. Page 35 of 62 P4.Page 544 of 703 DRAFT- NOT APPROVED Page 5 of 6 Plan Commission Minutes 2/26/20 Ms. Diana Durkes inquired about loading and delivery spaces, entry to the garage, and access for the fire department. Ms. Jones stated she cannot speak for the fire department but they were able to review the plans and did not have concerns at the time. Discussion is ongoing with how to direct traffic to the proper location. Mr. Dufresne clarified the garage entry. Ms. Durkes then asked about the ADA parking space on Grove Street and under -used parking definition saying it would be a better benefit to the City not just financial, comprehensive plan designation. She then asked if there had been any thought given to existing parking leases. Mr. Werthmann responded that it likely would not be removed. Mr. Meador stated that underutilization refers to the best use for the community and what plans designate for the space. Ms. Berbarian responded that a variance had b een granted for the required parking for 1570 Oak Ave. Additional existing parking spaces are not required. If this developer does not build on the site there will likely be another developer down the line. The 2009 Downtown Plan and Comprehensive plan enc ourage development of this site. Ms. Katie Rahn asked what the projected rents and lease lengths were. Mr. Meador responded leases are for 12 months at a rate of $1800 - $2200 per month for studios, $2400- $2600 per month for one bedrooms and $2800-$3200 per month for two bedrooms. Parking will be an additional $100 per month. Ms. Rahn then asked if the applicant would commit to work in Alexander Park. Mr. Meador stated that the team is working with the City’s Public Works staff to determine the park’s needs. Chair Isaac then opened the hearing to public comment. Mr. Gerald Gordon stated that he counted 62 parking spaces on the lot at 4:00pm, where will those vehicles go? The City is also raising meter costs and post office workers park in the lot and will need to find new parking spaces. He added that the 3 ft. setback from the north property line is small and puts the development too close to the existing building and the smaller loading dock does not meet zoning requirements. He then stated that if the trash is left out it may attract vermin as is seen near the Holiday Inn. He stated that this project should not have been brought before the public but worked out between the developer and the City to comply with zoning regulations. Michael Filipick stated that he has concerns regarding congestion and that the planning for the building is not practical for 68 units. With regards to the north setback, he asked why the residents to the adjacent building should be impacted. He hoped that the 25 ft. loading zone would be adequate and that the existing handicapped space should be left alone. A 4-story building would be adequate, setbacks should be respected and more visitor parking should be in place. The Commission and developer should wor k together for a “win-win” development Page 36 of 62 P4.Page 545 of 703 DRAFT- NOT APPROVED Page 6 of 6 Plan Commission Minutes 2/26/20 Daniel Polos stated that 2 visitor parking spaces is not enough and that visitors have to be reminded to not park in the existing parking lot. Adding more visitor spaces would be good as would a 4-story building. Marnie Levinson agrees that someone would build on the site, however, she does not want the stress of finding additional parking spaces for her and her wife. The residents in the area want to be heard. Charles Austin stated that he also recognizes that some one will build on the site. He feels that the variances requested are too high. This site is near a historic district. Other sites within the district must maintain certain requirements and the building should follow zoning. John Cleave voiced concerns for the neighborhood and concerns of the building location near lot lines. He added that the nearby King Homes is converting to apartments. The proposed building will transform the neighborhood and the development should be made smaller and the review process move slower. A request for continuance was received from Dan Durkes, a property owner within 1000-feet of the subject property. Commissioner Goddard made a motion to continue the hearing to the March 11, 2020 Plan Commission meeting. Seconded by Commi ssion Halik. A voice vote was taken and the Commission voted 6-0, to continue the item to the March 11, 2020 meeting Ayes: Isaac, Goddard, Halik, Johnson, Pigozzi, Sloss Nays: Page 37 of 62 P4.Page 546 of 703 DRAFT- NOT APPROVED Page 1 of 8 Plan Commission Minutes 3/11/20 MEETING MINUTES PLAN COMMISSION Wednesday, March 11, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), George Halik, John Hewko, Brian Johnson, Jane Sloss Members Absent: Jennifer Draper Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:02 P.M. Ms. Jones called the roll and a quorum was established. 2. APPROVAL OF MEETING MINUTES: February 12, 2020 Commissioner Hewko made a motion to approve the February 12, 2020 meeting minutes. Seconded by Commissioner Sloss. A voice vote was taken, and the minutes were approved, 5-0. 3. OLD BUSINESS (Continued from February 26, 2020 meeting) A. Text Amendment 1555 Ridge Avenue 19PLND-0108 Thomas Meador, applicant, submits for Special Use for a Planned Development to construct a 5-story, 68 dwelling unit multi-family residence with 57 off-street parking spaces in the R6 General Residential District. The applicant seeks site development allowances for: 1) A 3 ft. setback along the north property line where 15 ft. is required for dwelling units, 2) No landscaping where a 10 ft. transition landscaped strip is required along the north property line, 3) A 10 ft. X 25 ft. loading space with 1 ft. rear yard setback where a 10 ft. X 35 ft. loadi ng space with a 3 ft. rear yard setback is required. In addition, the applicant may seek and the Plan Commission may Page 38 of 62 P4.Page 547 of 703 DRAFT- NOT APPROVED Page 2 of 8 Plan Commission Minutes 3/11/20 consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Dan Durkes, who requested a continuance for this item at the February 26, 2020 meeting voiced his concerns of the development, including the 3 ft. north setback and short distance between this building and the building to the north, increased traffic from the development and effects on the adjacent neighbors across the alley. He asked for confirmation on the cost to reconstruct the alley and if the ADA parking space in front of the site will be relocated due to the proposed bump out curb. Jay Keller, Space Architects, responded, stating that improvements to the alley will consist of milling and resurfacing of the alley not re-laying concrete. Drainage will remain the same and that work will occur post building construction. He added that the bump-out curb will not take out the handicapped space and that with the current use of the alley he does not see an increase in traffic occurring. Mr. Keller then reviewed the changes made, including move-in/move-out coordination of the loading space in 2 hour increments, parking spaces for rideshare and deliveries, the ability to remove the ground floor dwelling unit should more parking spaces be preferred, and the addition of landscaping within the 3 ft. setback along the north property line. With regards to waste management, operations will be coordinated with GROOT with the building management rolling the waste bins out on specific days and rolling them back to the trash room. Chair Isaac asked what the area north of the building was originally going to be. Mr. Keller responded that it was going to be concrete. Chair Isaac then opened the hearing to questions from the public. Ms. Molly Skelton shared her concerns for overcrowding in the area and the reduction in parking spaces. The 205 bus route has been eliminated and she inquired what pl ans are in place to accommodate traffic. Ms. Skelton then asked if the rental rates were too expensive. Mr. Tom Meador responded that a market study was done providing a comparison of rents in the Evanston market. The proposed rents are comparable or lower than other similar rental buildings. Mr. Luay Aboona of KLOA responded to the traffic question, stating that the site is in a transit-oriented development (TOD) area so the number of drivers is anticipated to be lower, 40% of residents in the area drive t o work. The provided parking spaces also meet the zoning requirements. Mr. John Bicknell asked if the construction work will be done by union workers and if this will be a project similar to the one under construction near Whitney Young High School in Chicago. Mr. Meador responded that the construction will consist of a competitive bidding process and some building materials are union made. He added that he intends to work with the City on hiring. Mr. Keller added that Synergy proposed the work plan. A draft was included in application documents but more details will be added. Some Page 39 of 62 P4.Page 548 of 703 DRAFT- NOT APPROVED Page 3 of 8 Plan Commission Minutes 3/11/20 existing parking will need to be used for staging. There will be some sidewalk blockage but no blocking of lanes on Ridge Avenue. Richard Soska asked if it denotes tokenism to only have two guest parking spaces. Mr. Keller stated that, if preferred, the ground floor unit can be removed to add additional interior parking spaces. Ms. Talar Berberian added that the proposed number of parking spaces meets the zoning requirements. If those spaces are not used by residents, they can be used as guest parking. Shahrzad Mahyari asked if the existing handicapped parking space in front of the development will be available during construction. Mr. Keller replied that it will not be. Georgia Gikunoo inquired about the height of the ceilings. Mr. Keller responded that, when finished, ceiling heights will be 10 ft. Emily Johnson asked what health and safety precautions will be taken during construction. Mr. Keller responded that all construction workers must follow OSHA standards and will be monitored. Rachel Easton stated that the Grove St. and Ridge Ave. intersection is dangerous and asked if there would be any changes to the turning patterns. Chair Isaac stated that those changes would be made by the City but there will likely not be any changes made. There are currently more cars that go through the intersection. John Dorfman asked several questions including what will happen to the parking spaces for the Margarita Inn and residents on Oak Street, how will the proposed $20,000 for the park be used, and how many cars per living unit are there in Evanston. Chair Isaac stated that, with the exception of the building that obtained a variation to park in the Maple Avenue garage, parking for is not required in the existing parking lot. Mr. Meador added that the development team will work with the City to determine the top options for the park and that typically his buildings provide one parking space per unit. Ms. Barbarian added that a CNT study, provided by the developer for 1571 Maple, stated that 3 out of 10 households in Evanston live without a vehicle. Mr. Harris Miller inquired about the number of affordable units, how many Evanston contractors will be involved and how the project meets the equity and reparations goals? Ms. Berbarian stated that 3 on-site affordable units will be provided in addition to a $530,000 fee into the affordable housing fund which meets the IHO requirements. The development team will work with the city to get local tradesmen for the construction of the project but that there are no local tradesmen or reparations requirements. She then clarified the route for trash pick-up. Peggy Adamson asked if there will be issues at the 1567 Ridge building when construction starts on the proposed development. Mr. Keller responded that during Page 40 of 62 P4.Page 549 of 703 DRAFT- NOT APPROVED Page 4 of 8 Plan Commission Minutes 3/11/20 construction, digging will not have to go deeper than 4 or 5 ft. He added that 1567 Ridge is approximately 21 ft. from the building and construction will be non-invasive. Mr. Jerry Golden asked will local hiring be done once construction starts and what the criteria will be. Mr. Meador responded there is a commitment to hire local and the criteria will be competency in the field. Antoine Hill stated that the project will be luxury rental with 3 affordable units and asked what the project contributes to the economy and how can the working class live there if rents require a $3,000 - $10,000 per month salary. He then asked what percentage of residents in the developer’s current buildings are of color. Mr. Meador responded that the building is for a higher end rent and the affordable units meet the standards. Race is not data that is typically gathered from residents. Mr. Jonathan Costello stated he worked at the developer’s Park Forest site, saw some issues there and then asked how safety will be ensured at the Evanston site? Mr. Meador stated that there is a new contractor for this job that he is comfortable with and OSHA standards will need to be met. Chair Isaac added that the required Construction Management Plan will need to be followed and addresses some of these issues. Ms. Joy Sanchez asked if studies were done on the sewer system for the site and if a workout space is needed in the building. Mr. Keller stated that studies have been done on the sewer system and the workout space is a needed amenity. Ms. Sanchez then asked if Ridge Ave is a state route, if the sworn testimony is true and if there will be smokestacks on the building. Mr. Keller responded that Ridge is a City street, sworn testimony is true and there will be no smokestacks on the building. Chair Isaac then opened the hearing to public comment. Mr. Durkes stated he is interested in reasonable density and has some concern about not burying utilities and construction eliminating parking. Ms. Skelton stated that schools are overcrowded as are Pace and CTA. She also has concern about the removal of the existing handicapped space on Grove St. Mr. Bicknell mentioned the children that walk to and from school. He expressed concern over construction site issues, stating he wants better than what was done in Chicago. Mr. Soska stated he is against the requested site development allowance for a 3 ft. setback from the north property line when 15 ft. is the requirement, as well as the size and location of the proposed loading dock. He added that the Maple garage is often crowded on Saturdays so people parking there will filter into the neighborhoods. Page 41 of 62 P4.Page 550 of 703 DRAFT- NOT APPROVED Page 5 of 8 Plan Commission Minutes 3/11/20 Ms. Mahyari stated that at least one space per unit should be in place and this is Evanston, not Lincoln Park. Mr. James Patagios expressed concern about walking on the sidewalk and stated he did not want debris from construction Ms. Gikunoo stated she is against the proposed 3 ft. building setback and does not want to have people peering in when she is on her balcony. She also stated opposition to the loading space size and urged the Commission to listen to residents. Ms. Deborah Bullock with St. Mark’s Episcopal Church expressed concern over available parking spaces especially when there are special events at the church. She urged the developer to work with the City on a parking solution. Ms. Johnson expressed agreement with comments regarding possible issues with refuse and the potential for rats, raccoons, etc. Ms. Easton stated concern regarding parking and density as well as greenspace. There is little greenspace proposed but the building will add to density in the area. She added that there will be issues with traffic. She added that the 3 ft. setback is too small, barely large enough for a wheelchair. Mr. Dorfman stated that Grove is the main path for police and fire access. Due to displaced parking there will be an additional 30+ cars on the street. He added that the north side of the building should have a 15 ft. setback and that the CNT study cited earlier may be skewed by Northwestern University students. Mr. Miller stated he is not in favor of the project, there are no reparations or equity goals included. He then asked how the project meets the City’s goals of being the most livable City and how precautions would be taken with the COVID-19 virus issues. Mr. Cleave concern about the amount of parking and the safety of the proposed 3 ft. setback. Ms. Adamson expressed concern with the setbacks, parking and possible issues during construction. Diana Durkes stated she has concerns with density, parking and neighborhood integration of the project. She stated it is unwise to add more density to the ar ea and this should wait until we see how infrastructure handles newly constructed developments. She then asked how the developer knows an older population will be more likely to live in the building Page 42 of 62 P4.Page 551 of 703 DRAFT- NOT APPROVED Page 6 of 8 Plan Commission Minutes 3/11/20 Ms. Rachel Gunther stated she stands behind what Ms. Gikunoo said. She lives on the west side of the 1567 Ridge building and this is not what the neighbors want. Mr. Costello stated that temporary fencing and barriers at the developer’s other sites are not up to par and the sidewalk set up compounded issues. He highly hopes that active involvement takes place in making sure the work done is of a benefit to residents and the City. Mr. Michael Pagano stated he is a member of a union and that Michigan Avenue Real Estate Group has not delivered on their promises. He then provided a handout that was provided to the Commission. Mr. Dan Hernandez, member of a painters’ union, brought up issues with the Skinner Park/Whitney Young construction project, including chemical exposure, trash, and the need of skilled tradesmen. He also provided a handout to the Commission Ms. Kiera Kelly stated that she hoped the Commission listened to the residents. Mr. Larry Brothers brought attention to other projects and brought up concerns with the contractors and the need for local hiring. Ms. Sanchez stated that the developer cannot promise certain things because they do not know and urged the Commission to listen to residents. Mr. Paul Price mentioned that the proposed contractor, Synergy, has been sued for construction injuries by subcontractors and the Developer has used irresponsible contractors Chair Isaac closed the public comment and Ms. Berbarian provided a closing statement expressing that the project developer has sought to conform as close as possible to zoning requirements and the proposed project fits the context of the surrounding area with efforts made to incorporate staff and resident comments. The Commission began deliberation. Commissioner Halik asked how construction monitored and any issues with contractors. Ms. Jones stated there is a required Construction Management Plan that must be adhered to. Mr. Mangum added that there is a weekly report to the City Manager’s Office regarding construction activities. Chair Isaac stated that complaints could also be filed with 3-1-1. Chair Isaac asked if the setback requirement in the R6 zoning district would be 3 ft. if the project was not a planned development. Staff confirmed that this is the case. Page 43 of 62 P4.Page 552 of 703 DRAFT- NOT APPROVED Page 7 of 8 Plan Commission Minutes 3/11/20 Commissioner Halik stated that since 3 ft. is the standard requirement, the neighbors should have known it was possible for a building to be constructed in close proximity. Commissioner Johnson confirmed that landscaping would be provided versus a sidewalk along the north property line. Commissioner Sloss stated that landsca ping is preferred. Chair Isaac stated he is sensitive to the school overcrowding issue. He expressed that there appears to be a fluctuation and is not sure there is a long term problem but wondered if other commissioners had the same concern. Chair Isaac then stated that the handicapped parking space is a concern and thinks it would be a reasonable request to put in a temporary ADA space and incur that cost. The Commissioners expressed agreement. Commissioner Hewko asked for clarification on parking in t he current lot. Chair Isaac stated that the lot is privately owned and that it is not appropriate to prevent development of it even though there are parking concerns in the area. The developer has met the requirements for parking spaces. Commissioner Hewko stated that the building is not as likely to have school aged children. Chair Isaac stated that homes are expensive to rent and there may be younger tenants in the building but not to a large extent. To that point children crossing at Ridge Ave and Grove St. should not do so. Sight lines should improve. Commissioner Sloss mentioned the number of conversations with DAPR and that the developer has made changes but she also thinks that further changes may be warranted. Commissioner Johnson expressed opposition to removing the ground floor unit as it provides some street activation. Commissioner Halik mentioned that a 10 ft. X 25 ft. loading dock is the standard size in Chicago and it works. Chair Isaac stated that Ridge Ave. is a residential street and he has not seen issues with trucks stopping. He does encourage the developer to have an off -street drop-off location. The Commission then reviewed the standards for Special Use approval, Planned Development approval and found they were met. The Commission reviewed the standards and guidelines for developments in the R6 Zoning District and after some discussion largely agreed that they were met. Page 44 of 62 P4.Page 553 of 703 DRAFT- NOT APPROVED Page 8 of 8 Plan Commission Minutes 3/11/20 Commissioner Johnson made a motion to recommend approval of the planned development with conditions as presented by staff. Seconded by Commissioner Sloss. There was some discussion and Commissioner Hewko suggested that an additional condition be added to relocate the existing ADA accessible space on Grove Street in front of the development site during construction. Chair Isaac made a motion to amend the current motion to include that condition. Seconded by Commissioner Sloss, a voice vote was taken and that motion passed, 5 -0. A roll call vote was taken on the motion as amended and the motion was approved 5-0. Ayes: Halik, Hewko, Johnson, Sloss, Isaac Nays: Page 45 of 62 P4.Page 554 of 703 Evanston Plan Commissioners – Tonight, you will hear about a proposed project at 1555 Ridge Avenue. The developer, Michigan Avenue Real Estate Group, may be new to Evanston, but it is not new to Chicago and other suburbs. Attached are some pictures of two active construction projects being built by Michigan Avenue Real Estate Group, we hope that the pictures will show you exactly what type of neighbor that this developer has been elsewhere. Page 46 of 62 P4.Page 555 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 128 South Laflin on 2/18/2020. This project is located directly across the street from Skinner Park and Whitney Young Magnet High School. Page 47 of 62 P4.Page 556 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 128 South Laflin on 2/18/2020. This project is located directly across the street from Skinner Park and Whitney Young Magnet High School. Whitney Young High School Page 48 of 62 P4.Page 557 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 128 South Laflin on 2/18/2020. This project is located directly across the street from Skinner Park and Whitney Young Magnet High School. The red barrel is an open drum of Isocyanate which can present respiratory hazards. Page 49 of 62 P4.Page 558 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 128 South Laflin on 2/18/2020. This project is located directly across the street from Skinner Park and Whitney Young Magnet High School. Page 50 of 62 P4.Page 559 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 128 South Laflin on 2/18/2020. This project is located directly across the street from Skinner Park and Whitney Young Magnet High School. The worker has no fall protection on a ledge 3 stories high. Page 51 of 62 P4.Page 560 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 128 South Laflin on 2/18/2020. This project is located directly across the street from Skinner Park and Whitney Young Magnet High School. Equipment double parked in front of site, workers are not directing traffic, and do not have hardhats or workboots Page 52 of 62 P4.Page 561 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 7652 Madison Avenue, Forest Park on 2/21/2020. Pictures were taken after workers had left for the day, so this was the status of the pedestrian walkway all weekend. Page 53 of 62 P4.Page 562 of 703 Pictures taken at the Michigan Avenue Real Estate Project located at 7652 Madison Avenue, Forest Park on 2/21/2020. Pictures were taken after workers had left for the day, so this was the status of the pedestrian walkway all weekend. Page 54 of 62 P4.Page 563 of 703 Thank you for letting me speak to you today. My name is Michael Pagano, and I am a Business Agent for Laborers Local 1. The Laborers Union represents 20,000 hardworking construction workers in the Chicagoland area, including 63 workers that live here in Evanston. The developer of the proposed project at 1555 Ridge Avenue has presented its development to you, promising benefits that its project will bring to Evanston. I am here today to tell you about the broken promises that have been delivered by this developer on its other projects in Chicago and other suburbs. Over the past 9 years, Michigan Avenue Real Estate Group has built 24 buildings in Chicagoland. These projects have been frequently built by contractors and subcontractors that do not pay area standard wages, but were still hired by Michigan Avenue Real Estate. The Laborers and other Building Trades Unions have been trying to work with Michigan Avenue Real Estate Group and its contractors for several years now. Unfortunately, the meetings have gone nowhere, and we are left to educating municipalities and the public about the truth behind the pretty presentations. I have a few handouts; do you mind if I present them to you? The first handout concerns a Michigan Avenue project currently under construction across the street from Whitney Young High School in Chicago. There was an existing building on the site that needed to be demolished. After the demolition, asbestos was found on the site. As most of you know, building demolition is a dirty, dusty mess. As you can see on the back of the flyer, this dirty dusty asbestos containing demolition site was across the street from the sports facilities of Whitney Young, and within a block or two of several other schools, daycare facilities, and the Chicago Police Academy. Page 55 of 62 P4.Page 564 of 703 The second handout details the safety record of other contractors hired by Michigan Avenue to build its buildings. On the backside of the handout, there is a news story about a project done by a masonry subcontractor frequently hired by Michigan Avenue that fell in a wind storm, injuring 4 workers and a firefighter. The third handout details some of the working conditions faced by construction workers that have built Michigan Avenue Real Estate projects. A laborer and 8 of his co-workers that worked on projects built by Michigan Avenue Real Estate sued because they were not paid overtime. One of the paychecks submitted into evidence shows a 2- week paycheck for 104 hours, but the worker was paid a flat rate of $12/hour. The worker claimed overtime premium pay for 24 of those hours. Copies of his paycheck stubs are on the back of the handout. Another worker, Pablo Vieyra, was knocked off scaffolding by a crane and fell two stories. Pablo suffered serious permanent injuries from the fall. Thank you for letting me bring to your attention these issues at other Michigan Avenue projects. Unfortunately, I do not have any reason to think that these sorts of problems will stop. Michigan Avenue recently proposed a very similar project in Oak Park, and city officials decided to go with another developer’s proposal. I hope you weigh all of the information you get today when deciding on this project, and choose what is best for workers and the public here in Evanston. Thank you for your time. Page 56 of 62 P4.Page 565 of 703 You may have been exposed to ASBESTOS! Asbestos located on and around 128 S. Laflin (1500 W. Adams) Michigan Avenue Real Estate Group owns this property. An EPA accredited asbestos inspector tested tiles on and near the property, which tested positive for Asbestos Contaminated Building Materials (“ACBM”). Michigan Avenue Real Estate and its General Contractor, Vivify Construction, had the Tramco Pump building torn down and left asbestos containing tiles on the property. Michigan Avenue Real Estate Group and its general contractor Vivify Construction own and build properties all over the West Loop and they owe us, the residents, a responsibility to keep our community healthy. There is no safe amount of asbestos exposure. Chicago and the West Loop Community Deserve Better!! Let them know that you will not stand for any disregard of the health of our community! Owner Michigan Avenue Real Estate Group Tom Meador (312) 248-8397 Contractor Vivify Construction Viktor Jakovljevic (708) 223-2513 28th Ward Alderman Jason C. Ervin Ward Phone: (773) 533-0900 City Hall Phone: (312) 744-3066 Page 57 of 62 P4.Page 566 of 703 Asbestos Affected Areas There is no safe amount of asbestos exposure. Chicago and the West Loop Community Deserve Better!! Call the owner and construction contractor of 128 S. Laflin and let them know that you will not stand for any disregard of the health of our community! Owner Michigan Avenue Real Estate Group Tom Meador (312) 248-8397 Contractor Vivify Construction Viktor Jakovljevic (708) 223-2513 Page 58 of 62 P4.Page 567 of 703 You May Be In Danger! 1050 W. Monroe = Construction Zone! Vivify Construction, the company in charge of construction at 1050 W. Monroe has a safety record you should consider! Vivify’s safety record includes: The City of Chicago found Vivify guilty of a Building Violation for “employing an unlicensed person as a crane operator to operate a crane .” The Occupational Safety and Health Administration (OSHA) fined Vivify $2,800 for a ‘serious’ issue which left workers unprotected from falling through an opening in a wall. The City of Chicago issued a citation for “Conditions Detrimental to Health/Public Nuisance” after floor tiles and mastic containing asbestos were left on site post-demolition at Vivify’s newest project at 1500 W Adams, exposing the neighborhood to cancer causing asbestos . A building collapsed on a project being done by Brennan Masonry, a contractor frequently hired by Vivify, causing injury to four workers and a firefighter (full story on other side). OSHA cited and fined Brennan for failing to properly secure walls. In the past 6 years, Vivify and construction contractors it hires have been fined an incredible $40,870 by OSHA and put dozens of workers in harms way. Is your family in danger? Worried about safety in the neighborhood? Call Michigan Avenue Real Estate, the owner of 1050 W. Monroe, and ask them to hire safe, responsible contractors at its site. Tom Meador at Michigan Avenue Real Estate – 847.212.3781 A building addition being constructed in Des Plaines collapsed during the height of Friday afternoon's storms. Four workers and one firefighter were injured. Picture Courtesy of the Des Plaines Fire Department. Page 59 of 62 P4.Page 568 of 703 From the Daily Herald, published 9/5/2014. http://www.dailyherald.com/article/20140905/news/140908982/ Des Plaines building collapse injures five Christopher Placek A building addition under construction collapsed Friday afternoon in Des Plaines, injuring four workers and one firefighter, authorities said. The accident at 1500 Rand Road occurred at the height of storms that quickly moved through the Northwest suburbs about 3 p.m. Fire Chief Alan Wax said the roof and one wall of the building addition collapsed, and scaffolding set up next to the building fell on construction workers. Firefighters were responding to a separate call when they were waved down by those at the construction site. None of the workers had to be dug out from building rubble, but one worker did suffer serious injuries. He was taken to Advocate Lutheran General Hospital in Park Ridge for treatment, Wax said. Two other workers were also taken to Lutheran General with minor injuries, and one worker was taken to Northwest Community Hospital in Arlington Heights with minor injuries. A firefighter also suffered minor injuries. The addition was being built onto an auto transmission shop. A crew was being called to the scene late Friday afternoon to fence in and secure the site. Though the timing of the building collapse coincided with the storm, authorities were still investigating an official cause, Wax said. A building addition being constructed in Des Plaines collapsed during the height of Friday afternoon's storms. Four workers and one firefighter were injured. Picture Courtesy of the Des Plaines Fire Department Local Tradesmen are currently involved in a labor dispute with Vivify Construction and its subcontractors concerning payment of substandard wages and benefits to its employees. We are not seeking to induce any person to cease work or stop making deliveries. Printed In-House. Please Do Not Litter! Page 60 of 62 P4.Page 569 of 703 Chicago Bulls Owner Jerry Reinsdorf is one of the richest people in the world. He is listed on Forbes Billionaires List with a net worth of $1.44 billion. So how did Jerry Reinsdorf make his billions? In real estate. As the owner and CEO of Balcor, Reinsdorf controlled properties worth more than $4 billion. Now Jerry Reinsdorf is back in real estate as an officer of a company that is manager of Michigan Avenue Real Estate Group LLC (“Michigan Avenue”). In the past 6 years, Michigan Avenue has developed over 20 luxury residential properties, primarily in the booming West Loop in Chicago. Michigan Avenue uses a company called Vivify Construction to build its properties. Vivify Construction, hired to build luxury rental properties for Michigan Avenue, has been accused of violating wage laws and negligence causing serious injury and has exposed school kids to asbestos, all in the quest to make even more money for Reinsdorf and the others involved with Michigan Avenue. Alleged Wage Law Violation In 2016, Sherrone Palmer and 8 coworkers sued Vivify Construction for violating the Federal Fair Labor Standards Act, Illinois Minimum Wage Law, and Chicago Minimum Wage Ordinance. Palmer alleged he was paid $12 an hour to build apartments owned by Michigan Avenue that rent for over $4,000 a month. Palmer alleged that he regularly worked over 40 hours a week but was never paid overtime. After fighting the case for over a year, Vivify Construction settled the case out-of court. Exposing Kids To Asbestos At Michigan Avenue’s latest development, across the street from Whitney Young High School and Skinner Park in Chicago, the existing building was demolished before asbestos-containing materials were remediated. In fact, tiles containing asbestos were left on site and exposed for several months after demolition. The City of Chicago’s Department of Public Health forced Michigan Avenue to finally remediate the site properly. Hazardous Working Conditions Welder Pablo Vieyra contends that, while working on the Madison Throop project for Michigan Avenue, he was knocked off scaffolding by a crane supervised by Vivify Construction. Pablo said he suffered serious injuries and “loss of normal life and disfigurement as a result . . .” Vivify Construction had previously been cited by the City of Chicago on a Michigan Avenue project for “Employing an unlicensed person as a crane operator to operate a crane.” Page 61 of 62P4.Page 570 of 703 Page 62 of 62P4.Page 571 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 42-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 2425 Oakton St. Date: April 13, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 42-O-20 granting approval of the Planned Development at 2425 Oakton St. for a car wash, originally approved on April 22, 2019. The ordinance would grant an extension of one year for a building permit to b e issued and construction to begin. No other changes to the existing Planned Development are proposed. The Interim City Manager recommends suspension of the rules for Introduction and Action at the April 13, 2020, City Council meeting. Council Action: For Introduction and Action Summary: On April 22, 2019, City Council approved Ordinance 30 -O-19 granting approval of the Planned Development for construction of a car wash. The development included one site development allowance for a reduced distance between the principal structure and an accessory structure. The Planned Development was approved 8 -1 by City Council. Per Ordinance 30-O-19, the applicant had one year, until April 22, 2020, to obtain a building permit and start construction of the project, and two years to complete the project from the time of building permit issuance. Property owner Robert Stambolic intends to obtain the building permit and begin construction at the site as soon as possible, which may occur prior to the April 22, 2020 P lanned Development expiration deadline. However, the property owner is continuing to work through development hurdles including MWRD approval, infrastructure requirements, and relocation of overhead ComEd power lines, which have slowed the site engineering and permitting P5.Page 572 of 703 process. The building permit will be ready for issuance once MWRD grants approval, the Construction Management Plan is approved, and a final review is granted by DAPR. The applicant notes the property owner has allowed 2425 Oakton St. to be used for construction staging for the ongoing Oakton St. right-of-way improvement project, and therefore requests the City waive the $1,000 Planned Development extension fee that has been paid. A one year extension would give the property owner until April 13, 2021, to obtain a building permit. Planned approved the to any adjustments not has applicant The requested Development. Staff is not aware of any objections to the extension request. Legislative History: February 13, 2019 & March 13, 2019 - The proposed Planned Development was heard by the Plan Commission and was unanimously recommended for approval with conditions as presented by staff. April 8, 2019 - The proposed Planned Development was unanimously approved for introduction at P&D and City Council. April 22, 2019 - The proposed Planned Development was approved by City Council 8 -1. Attachments: Ordinance 42-O-20 Granting Extension for PD at 2425 Oakton St Extension Request Page 2 of 29 P5.Page 573 of 703 3/9/2020 42-O-20 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct the Planned Development at 2425 Oakton St. Previously Authorized by Ordinance 30-O-19 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on April 22, 2019, the City Council enacted Ordinance 30-O-19 by a supermajority vote, as required by Section 6-3-6-6 of the Zoning Ordinance, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development (the “Planned Development”) in the oRD Redevelopment Overlay District Page 3 of 29 P5.Page 574 of 703 42-O-20 ~2~ at 2425 Oakton Street (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, the Planned Development Ordinance approved the creation of a car wash facility with twenty (20) vacuum spaces, and four (4) additional parking spaces on the Subject Property; and WHEREAS, on March 4, 2020, the property owner’s (the Applicant) attorney, Mark Daniel, requested an amendment to the Planned Development in order to extend the timeframe for the Applicant and any successor in interest to obtain a building permit to construct the Planned Development (the “Amendment”) because the application for building permit is still under review, and therefore the building permit will likely not be obtained and construction begun by the current expiration date; and WHEREAS, City Code Section 6-3-5-15(A) provides for a time period for construction of one (1) year unless the City Council approves for an extended date by which to obtain a building permit in order to allow for a staged development; and WHEREAS, in order to commence construction of car wash facility, the Applicant requests an amendment to the Planned Development to provide for an additional one (1) year to obtain a building permit to commence construction of the car wash facility, revising the date to obtain a building permit to be April 13, 2021 (the “Extension Request”); and WHEREAS, on April 13, 2020, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Extension Request; and WHEREAS, during said meeting, the P&D Committee received input from Page 4 of 29 P5.Page 575 of 703 42-O-20 ~3~ the public, and carefully deliberated on the Extension Request and the Applicant was given notice of the P&D and City Council meetings; and WHEREAS, at its meeting on April 13, 2020, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 42-O-20 and the Extension Request, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this o rdinance and Section 6-3-5-15(A) of the Zoning ordinance, the City Council hereby grants an amendment to the Planned Development Special Use Permit previously auth orized by Ordinance 30-O-19 to allow for a one (1) year time extension to the Applicant to obtain a building permit for the limited purpose of construction of a car wash facility at 2425 Oakton Street in the Planned Development described herein. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorize d by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 42-O-20; terms of Ordinance 30-O-19; all applicable City Code Page 5 of 29 P5.Page 576 of 703 42-O-20 ~4~ requirements; the Applicant’s testimony and representations to the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Construction of the Car Wash Facility: The Applicant must obtain a building permit for the construction of a car wash facility with twenty (20) vacuum spaces and four (4) additional parking spaces on the Subject Property within one (1) year (April 13, 2021). The construction shall be in compliance with all applicable City Code restrictions, including but not limited to, the construction must be completed within a period of twenty-four (24) months after issuance of the building permit. (c) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (d) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 42-O-20, all applicable regulations of the Ordinance 30-O-19, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 42-O-20 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall include any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 6 of 29 P5.Page 577 of 703 42-O-20 ~5~ SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Page 7 of 29 P5.Page 578 of 703 42-O-20 ~6~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski Corporation Counsel Page 8 of 29 P5.Page 579 of 703 42-O-20 ~7~ EXHIBIT 1 ORDINANCE 30-O-19 Page 9 of 29 P5.Page 580 of 703 Page 10 of 29P5.Page 581 of 703 Page 11 of 29P5.Page 582 of 703 Page 12 of 29P5.Page 583 of 703 Page 13 of 29P5.Page 584 of 703 Page 14 of 29P5.Page 585 of 703 Page 15 of 29P5.Page 586 of 703 EXHIBIT A Legal Description THAT PART OF LOT 'A' IN OAKTON CONSOLIDATION IN THE SOUTHWEST 1/4 OF THE SOUTHWEST 1/4 OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS DESCRIBED AS FOLLOWS: BEGINNING AT THE MOST SOUTH WESTERLY CORNER OF SAID LOT BEING 81 FEET EAST OF THE WEST LINE AND 33 FEET NORTH OF THE SOUTH LINE OF SAID SOUTHWEST 1/4 (AS MEASURED PARALLEL TO SAID SECTIONAL LINES), THENCE EAST ALONG THE SOUTH LINE OF SAID LOT, A DISTANCE OF 179 FEET TO A CORNER OF SAID LOT; THENCE NORTHERLY ALONG AN EASTERLY BOUNDARY LINE OF SAID LOT, AND ITS EXTENSION NORTHERLY 233 FEET; THENCE WEST PARALLEL TO THE SAID SOUTH LINE OF SAID LOT, 111 FEET; THENCE NORTHERLY PARALLEL TO THE MOST WESTERLY LINE OF SAID LOT, 172 FEET TO A POINT IN THE NORTH WESTERLY LINE OF SAID LOT, BEING ALSO THE SOUTH EASTERLY LINE OF THE CHICAGO, AND NORTH WESTERN RAILROAD; THENCE SOUTH WESTERLY ALONG SAID LINE 181.85 FEET TO THE SAID MOST WESTERLY LINE OF SAID LOT; THENCE SOUTHERLY ALONG SAID LINE 239.80 FEET TO THE POINT OF BEGINNING, IN COOK COUNTY, ILLINOIS. PINs: 10-24-310-046-0000 COMMONLY KNOWN AS: 2425 Oakton Street, Evanston, IL Page 16 of 29 P5.Page 587 of 703 EXHIBIT B Development Plans Page 17 of 29 P5.Page 588 of 703 Page 18 of 29P5.Page 589 of 703 Page 19 of 29P5.Page 590 of 703 Page 20 of 29P5.Page 591 of 703 Free VacuumPROPOSED SOUTH ELEVATIONSCALE: 3/32" = 1'-o"2FACE BRICKSMODULAR SIZESTUCCOMETAL CANOPYSTONE CUT FINISHSIGN BOARDTYPICAL 1" DEEP NICKEXTERIOR DECORATIVELIGHTVACUUMMETAL ROOFSTONE CUT FINISHSTUCCOMETAL CANOPYTYPICAL 1" DEEP NICKEXTERIOR DECORATIVE LIGHTVACUUMMETAL ROOFNEIGHBOR COMMERCIAL BUILDINGPROPOSED NORTH ELEVATIONSCALE: 3/32" = 1'-o"1NEIGHBOR COMMERCIAL BUILDING 2'-O"1O'-O"9'-4"2'-8"5'-O"EvanstonCarwashExitEntrancePAY STATIONFree VacuumFree VacuumFree Vacuum13'-0" 13'-0" 21'-4"7'-8" 2'-0"2'-8"5'-0"10'-0"9'-4" 21'-4"7'-8" 29'-6" 29'-6"FACE BRICKSMODULAR SIZE24252425NOTE:THE FONT, COLOR AND SIZE OF EXTERIOR SIGNAGE SHOULD BE PROVIDED BY SIGN CONTRACTORAND LATER WE WILL INCORPORATE ON THIS PROPOSED ELEVATION DRAWING.BRICK SPECIFICATION SHEET3AS SHOWNA3OO1-O11137L IC ESEARCSTTAOFI LL I N O NHIS DITECTEGEORGE WSIMOULISPROPOSED ELEVATIONSALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018Page 21 of 29P5.Page 592 of 703 PROPOSED EAST ELEVATIONSCALE: 3/32" = 1'-o"1FACE BRICKS MODULAR SIZEMETAL ROOFSTONE CUT FINISHSTUCCOFACE BRICKS MODULAR SIZEMETAL ROOFSTONE CUT FINISHSTUCCOPROPOSED WEST ELEVATIONSCALE: 3/32" = 1'-o"2OVERHEAD SECURITYSCREEN SHUTTERVENDING MACHINESCarwashFree Vacuums$3CarwashFree Vacuums$32'-0"8'-0"6'-4"2'-8"2'-4"2'-8"19'-0"5'-0" 2'-0"8'-0"6'-4"2'-8"2'-4"2'-8"5'-0" 19'-0"5'-0"5'-0" 29'-6" 29'-6"NOTE:THE FONT, COLOR AND SIZE OF EXTERIOR SIGNAGE SHOULD BE PROVIDED BY SIGN CONTRACTORAND LATER WE WILL INCORPORATE ON THIS PROPOSED ELEVATION DRAWING.AS SHOWNA4OO1-O11137L IC ESEARCSTTAOFI LL I N O NHIS DITECTEGEORGE WSIMOULISPROPOSED ELEVATIONSALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018Page 22 of 29P5.Page 593 of 703 4,9OO SQ FTEXIT ENTRANCE CAR WASH BUILDING1'-0"1'-0"1'-0"LOADING LANEOFFICEEMPLOYEE'SRESTROOMEQUIPMENT ROOMTOWEL CLEANINGCOUNTERWASHDRYMOP SINKVEHICLE CONVEYORBELTWASH TUNNELELECTRICALPANELSTRANS-FORMERM.C.C.ELECTRICALPANELSCOKEVENDING MACHINESPROPOSED FLOOR PLAN 3/16"=1'-o"11234567ACGCWT1'-0"SNACKSFOODDRINKCOMBOCOKECORRELATOR ENSW1A-5A-52A-52A-51BROOF HATCH & LADDERTRENCH DRAINBELT2'-8"20'-4"2'-8"20'-4"2'-8"20'-2"2'-8"20'-2"2'-8"1'-2"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"3'-10"23'-4"23'-0"22'-10"22'-10"22'-10"23'-2"140'-0"3'-4"8'-10"12'-0"4'-4"2'-8" 35'-0" 9'-2"23'-10"3'-10"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"5'-0"8'-4"1'-2"8'-4"5'-0"8'-4"8'-4"1'-4"3'-10"20'-4"2'-8"23'-2"140'-0"22'-10"22'-10"22'-10"23'-0"23'-4"3'-10" 3'-4"8'-10"12'-0"7'-0"3'-10"35'-0"9'-2"23'-10"137'-0"113'-4"7'-4"15'-0"22'-2"114'-10"20'-0"8'-4" 23'-0" 8'-4"UTILITY ROOMCOMEDELEC.PANELSTELEPHONEWATERMETERGASMETERroll-downdoors isremoved3/16"=1'-o"A2oo1-o11137L ICESEARCSTTAOFI LL IN O NHIS DITECTEGEORGE WSIMOULISPROPOSED FLOOR PLANALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018Page 23 of 29P5.Page 594 of 703 GCWTPROPOSED FIRE EXTINGUISHERS, 3/16"=1'-o"1EXITS & EMERGENCY LIGHTS PLAN1) PULL... PULL THE PIN. THIS WILL ALSO BREAK THE TAMPERSEAL.2) AIM... AIM LOW, POINTING THE EXTINGUISHER NOZZLE (OR ITSHORN OR HOSE) AT THE BASE OF THE FIRE. ...3) SQUEEZE... SQUEEZE THE HANDLE TO RELEASE THEEXTINGUISHING AGENT.4) SWEEP... SWEEP FROM SIDE TO SIDE AT THE BASE OF THEFIRE UNTIL IT APPEARS TO BE OUT.FIREESTINGUISHERNOTE:All BUILDING shall be provided with portable fire extinguishersper NFPA #10 and the FirePrevention Code. Said extinguishers shallbe 2A10BC rated and be properly tagged and testedprior to installation.FIREExTINGUISHERFIREExTINGUISHERFIREExTINGUISHER1111projected tent stylesignage 6 feet abovefire extinguisher (typ)a3a3a3g5bg5bg5b5wp(unswitched)NOTES (EXIT/ EMERGENCY LIGHTING):1.ALL BATTERY PACK UNITS, NIGHT LIGHTS AND EXIT SIGNS TO BE UNSWITCHED ANDPROTECTED BY 15A/ 1P 'LOCK-ON' CIRCUITS BREAKERS (CHICAGO APPROVED).2.ALL EMERGENCY WIRING TO BE IN A SEPARATE RACEWAY SYSTEM INDEPENDENT OF OTHERLOAD CIRCUITS.3.MAXIMUM NUMBER OF CONNECTIONS PER CIRCUIT TO BE FIFTEEN (15).4.ALL UNIT BATTERIES TO BE MAINTAINED BY A COMPETENT PERSONNEL AND A READILYAVAILABLE LOG TO BE MAINTAINED AS PER CHICAGO CODE.BATTERY HOUSINGLIGHTSWITH HANGING LIGHTS)(MAY BE BACK-MOUNTED5" TO 16"9" TO 18"2 1/2" TO 9"OR RECESSED INTO CEILING(MAY BE TOPMOUNTED)LIGHTING TO BE9" INCANDESCENT3-3/4" 13-5/8"SCALE: N.T.S.SCALE: N.T.S.WESTERN LIGHTINGSL SERIESMEETS REQUIREMENTSOF UL 924, NFPA-1o1LIFE SAFETY, OSHA ANDTHE MUNICIPAL CODEOF forrest viewRELIABLE FIREEQUIPMENT COMPANYEMERGENCY LIGHTMEETS REQUIREMENTSOF NFPA-1o1 LIFESAFETY AND THE MUNICIPALCODE OF forrest viewEXIT SIGNEMERGENCY LIGHT3/16"=1'-o"FE-1oo1-o11137L ICESEARCSTTAOFI LL IN O NHIS DITECTEGEORGE WSIMOULISPROPOSED FIRE EXTIGUISHERS, ALL DESIGN DEVELOPERSCORPORATION27o4 West Peterson Avenue, Chicago, IL 6o659office: 773 381 73oo; cell: 773 297 19382425 OAKTON STREETEVANSTON, IL 6o2o2DRAWN BYMay 2o18DATEISSUEDPROPOSALREVISIONREVISIONOWNER:MR. ROBERT STAMBOLICMANHATTANDEVELOPMENT GROUPDRG.NO.SCALE:SITE ADDRESS:Sheet Description:ARCHITECT:GEORGE SIMOULIS7555 N.KEELER, SKOKIE, IL 6OO7607/25/2018EXITS & EMERGENCY LIGHTS PLANPage 24 of 29P5.Page 595 of 703 EXHIBIT C Landscape Plans Page 25 of 29 P5.Page 596 of 703 Page 26 of 29P5.Page 597 of 703 Page 27 of 29P5.Page 598 of 703 Mark W.Daniel,Esq. mark@thedanielIawof?ce.com 17W733 Butter?eld Road,Unit F Oakbrook Terrace,IL 60181 °(630)833-33DanielLawOf?ce,P.C.Fax,(630)833_3_.,? March 4,2020 Hon.Stephen H.Hagerty,Mayor,and Membersofthe City Council c/o Melissa Klotz,Zoning Administrator City of Evanston 2100 Ridge Avenue Evanston,IL 60201 Re:2425 Oakton Street PUD (Ordinance No.30-O-19) Request for Extensionof PlannedUnit Development Dear Mayor Hagerty and Membersof the City Council: Pursuant to Section 6-3-6-4(D)of the Evanston Zoning Ordinance,I am respectfully requestingan extensionof the plarmeddevelopment for one year.This is a precautionary measure inasmuchas we hope that pennits will issue and constructionwill actually begin by April 22,2020 (the one-year anniversary).The current draft of the ConstructionManagement Plan envisions Civil engineeringplans proceededefficiently with revisionsto the June 28,2019 plan occurring on December 17,2019 (City revisions),January 31,2020 and February 24,2020 (the latter two revisions addressing matters raised by MWRD in additionto the City).Plarming for constructioncontemplatedstarting work in March,if possible.On March 2,2020,ComEd approvedprinting of mylars for a plat of easement for the relocationof the overheadlines (the plat of abrogation will be handled after ComEdcon?rms installationin the new easement).Also, the allowed ongoing staging of the Oakton Street ROW on the subject property.The project is ongoing and presentlycausing lane closures.The authorizationto stage the project from the subject property operates through the end of this week. The owner awaits its meeting with DAPR concerning signage on the subject property and the ConstructionManagement Plan.The matter of signage has been ripe for a number of weeks, but staff preferredto consolidateDAPR review of the signage and ConstructionManagement Plan.The only details remaining necessary for the constructionmanagement plan relate to the moving target of plarmingfor Phase 1 work involving the combinedsewer connectionwithin Oakton Street so as not to interfere with ongoing work and to the related planning for Oakton Street lane closures.Otherwise,the plan is designed to responsibly approach the project on an April start to Septembercompletiontimeline. Please note the enclosed check for the $1,000.00 extension fee.Inasmuchas the owner permittedstaging of the currently-ongoingOakton Street ROW to occur ?om the subject Page 28 of 29 P5.Page 599 of 703 Hon.Stephen H.Hagerty,Mayor,and Members of the City Council City of Evanston March 4,2020 Page 2 property,and this public agency project is part of the basis for requesting the extension,the owner would hope that this level of cooperation justi?es avoidance of the $1,000.00 fee inasmuch as doing so added ef?ciencies to an important project in the City that would not otherwisehave been attainable.We are providing the check,but do ask that the City Council consider whether to return it when the Council renders its decision on the principal matter of the extension of the time to obtain a permit.We ask that you not delay the extension (or work on the planned developmentproject)due to this request. Someone from the team will attend the March 23,2020 and April 13,2020 meetings.I am presently out of town March 23-25 for another matter.Thank you for your attention to this request.If you have any questions or concerns,I will be happy to speak with the necessary staff persons in advance of any meetings. Yours very truly, DANIEL w Mark W.Daniel cc:Ald.Cicely L.Fleming (Ward 9) Page 29 of 29 P5.Page 600 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 33-O-20, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. Date: April 13, 2020 Recommended Action: Staff recommends adoption of Ordinance 33-O-20 to extend the time frame for Development at 910Planned of commencement construction of the -Custer 938 Ave., originally approved on April 8, 2019. The Ordinance would grant an extension of one year for a building permit to be issued and construction to begin. No other changes to the e xisting Planned Development are proposed. Council Action: For Action Summary: On April 8, 2019, City Council approved Ordinance 22-O-19 granting approval of the Planned Development site eight included development The of 40 construction for townhomes. development allowances (number of dwelling units, building height, rear yard setback, townhouse orientation, balcony front yard setback, balcony side yard setback, balcony rear yard setback, landscape strip). The Planned Development was approved 6 -1 by City Council. Per Ordinance 22-O-19, the applicant had one year, until April 8, 2020, to obtain a building permit and start the construction of the project, and two years to complete the project from the time of building permit issuance. Kevin Lee, property owner, intended to sell the approved development rights to a different developer and was working towards that goal when a key member of the development team passed away. The sale of the development rights fell through shortly thereafter. The developer is now marketing the property to find a new buyer and requests a one year P6.Page 601 of 703 extension to allow time for the sale and to begin construction. A one year extension would give the property owner until March 23, 2021, to obtain a building permit. The applicant has not requested any adjustments to the approved Planned Development and intends for the property to develop as approved. Staff is not aware of any objections to the extension request. Legislative History: February 2019 13, - Planned DevelopmenThe proposed map accompanying (and t amendment) was unanimously recommended for approval by the Plan Commission as presented by staff with additional conditions of 1) removal of 2 parking spaces on the north side of Main St. at Custer Ave., and 2) the developer will co ntinue to work with staff on the building design facing Custer Ave. March 11, 2019 - The proposed Planned Development (and accompanying map amendment) was unanimously approved for introduction at P&D and City Council. April 8, 2019 - The proposed Planned Development (and accompanying map amendment and easement resolution) were approved by City Council 6 -1. Attachments: Ordinance 33-O-20 Granting Extension to PD 910-938 Custer Ave Evanston Custer PD Extension Request Page 2 of 30 P6.Page 602 of 703 2/24/2020 33-O-20 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct the Dwelling Units in the Planned Development at 910-938 Custer Ave. Previously Authorized by Ordinance 22-O-19 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that prot ect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on April 8, 2019, the City Council enacted Ordinance 22-O-19 by a supermajority vote, as required by Section 6-3-6-6 of the Zoning Ordinance, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development (the “Planned Development”) and Rezoning from MUE Transitional Page 3 of 30 P6.Page 603 of 703 33-O-20 ~2~ Manufacturing-Employment District to MXE Mixed-Use Employment District at 910-938 Custer Avenue (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, the Planned Development Ordinance approved the creation of forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single -family attached dwelling units, commonly referred to as townhouses at the Subject Property (the “Project”); and WHEREAS, on February 14, 2020, the property owner for the Subject Property, Kevin Lee (the “Applicant”) requested an amendment to the Planned Development in order to extend the timeframes for himself and any successor in interest to obtain a building permit to construct the dwelling units and finish the last phase of the Project (the “Amendment”); and WHEREAS, City Code Sections 6-3-5-15(A) and 6-8-1-10(A) provide for a time period for construction of one (1) year unless the City Council approves for an extended date by which to obtain a building permit in order to allow for a staged development; and WHEREAS, in order to commence construction of the residential units, the Applicant requests an amendment to the Planned Development to provide for an additional one (1) year to obtain a building permit to commence construction of the dwelling units in the Project, revising the date to obtain a building permit to be March 23, 2021 (the “Extension Request”); and WHEREAS, Applicant’s Extension Request was timely received but was unable to be fully addressed due to the recent COVID -19 outbreak and state of emergency in the City; Page 4 of 30 P6.Page 604 of 703 33-O-20 ~3~ WHEREAS, on March 9, 2020, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Extension Request; and WHEREAS, during said meeting, the P&D Committee received input from the public, and carefully deliberated on the Extension Request and the Applicant was given notice of the P&D and City Council meetings; and WHEREAS, at its meetings on March 9, 2020 and April 13, 2020, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 33-O-20 and the Extension Request, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance and Sections 6-3-5-15(a) and 6-11-1-10(A)(4) of the Zoning ordinance, the City Council hereby grants an amendment to the Planned Development Special Use Permit previously authorized by Ordinance 22-O-19 to allow for a one (1) year time extension to the Applicant to obtain a building permit for the limited purpose of construction of the dwelling units at 910-938 Custer Avenue in the Planned Development described herein. Page 5 of 30 P6.Page 605 of 703 33-O-20 ~4~ SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 33-O-20; terms of Ordinance 22-O-19; all applicable City Code requirements; the Applicant’s testimony and representations to the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Construction of Residential Units: The Applicant must obtain a building permit for the construction of forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single-family attached dwelling units within one (1) year (April 13, 2021). The construction shall be in compliance with all applicable City Code restrictions, including but not limited to, the construction must be completed within a period of twenty-four (24) months after issuance of the building permit. (c) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. (d) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of th is ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 33-O-20, all applicable regulations of the Ordinance 22-O-19, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Page 6 of 30 P6.Page 606 of 703 33-O-20 ~5~ Ordinance 33-O-20 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean Kevin Lee, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 7 of 30 P6.Page 607 of 703 33-O-20 ~6~ Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley Gandurski Corporation Counsel Page 8 of 30 P6.Page 608 of 703 33-O-20 ~7~ EXHIBIT 1 ORDINANCE 22-O-19 Page 9 of 30 P6.Page 609 of 703 Page 10 of 30P6.Page 610 of 703 Page 11 of 30P6.Page 611 of 703 Page 12 of 30P6.Page 612 of 703 Page 13 of 30P6.Page 613 of 703 Page 14 of 30P6.Page 614 of 703 Page 15 of 30P6.Page 615 of 703 Page 16 of 30P6.Page 616 of 703 Page 17 of 30P6.Page 617 of 703 Page 18 of 30P6.Page 618 of 703 22-O-19 ~10~ EXHIBIT A Legal Description LOT 1 IN DARD PRODUCTS THIRD CONSOLIDATION, BEING A CONSOLIDATION OF LOT 3 AND THE NORTH HALF OF LOT 4 IN RAILWAY SUBDIVISION AND LOT 1 IN DARD PRODUCTS SECOND CONSOLIDATION, IN THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED. PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL Page 19 of 30 P6.Page 619 of 703 22-O-19 ~11~ EXHIBIT B Addresses and PINs of Properties Removed from the MUE Transitional Manufacturing-Employment District and Placed Within the MXE Mixed-Use Employment District PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL Page 20 of 30 P6.Page 620 of 703 22-O-19 ~12~ EXHIBIT C Map of Properties Removed from the MUE Transitional Manufacturing- Employment District and Placed Within the MXE Mixed-Use Employment District Page 21 of 30 P6.Page 621 of 703 910-938 Custer Ave. drawGr aphics_po ly Use r d ra wn polygons Zonin g Bo un da ries & Labels Tax Parc els March 5 , 2 0 19 0 0.0 3 0.0 60.0 15 mi 0 0.0 55 0.110.0 275 km 1:2,0 0 0 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 22 of 30P6.Page 622 of 703 22-O-19 ~13~ EXHIBIT D Development Plans Page 23 of 30 P6.Page 623 of 703 Page 24 of 30P6.Page 624 of 703 Page 25 of 30P6.Page 625 of 703 Page 26 of 30 P6.Page 626 of 703 Page 27 of 30 P6.Page 627 of 703 22-O-19 ~14~ EXHIBIT E Landscape Plans Page 28 of 30 P6.Page 628 of 703 Evanston CommonsPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: G. LEHMAN RLA 1 DAPR REVIEW PLANS 01-18-19COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.PROJECT NO.:00102ISSUE DATE:JAN. 18, 2019SCALE:SHEET NUMBEREVANSTON COMMONS 912 CUSTER AVENUE EVANSTON, ILLINOIS G. LEHMAN RLA PRELIMINARY LANDSCAPE PLANS Page 29 of 30P6.Page 629 of 703 Evanston Custer LLC 1400 South Michigan Ave. #1905 Chicago, IL 60605 Planned Development Extension Request To Whom It May Concern, I would like to request an extension for the Planned Development for the property located at 910-938 Custer Avenue, Evanston, IL 60202 for 12 months. The additional time will be required for the developer to file a building permit. Thank you, Kevin Lee Manager Evanston Custer LLC Page 30 of 30 P6.Page 630 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Leonard, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 34-O-20 Amending the Zoning Map to Remove 2044 Wesley Ave. from the oWE West Evanston Overlay District Date: April13, 2020 Recommended Action: The Plan Commission recommends denial of Ordinance 34 -O-20 to remove 2044 Wesley Ave. from the oWE West Evanston Overlay District. City staff recommends City Council consider the intent of the West Evanston Master Plan and logistical development issues at 2044 Wesley Ave. and surrounding parcels to determine if it is appropriate to remove the oWE Overlay regulations for future development at the site. Special attention should be given to the Plan and Overlay details that require the extension of Jackson Ave . and Wesley Ave. that should one day become complete through-streets. If deemed appropriate for the removal of the oWE Overlay, the site would follow the zoning regulations of the underlying R4 General Residential District. Council Action: For Action Summary: Background: The applicant is the property owner and/or contract purchaser of five contiguous parcels that are between Foster St. and Simpson St., and Green Bay Rd. and just west of Jackson Ave. All parcels are currently vacant. Three of the parcels are located within the R4 General Residential District as well as the oWE West Evanston Overlay District. The other two parcels (just east of Jackson Ave.) are within the R5 General Residential District and are not within the Overlay District, and are therefore not part of the proposed map amendment but will be part of the future planned development proposal. P7.Page 631 of 703 Common Address Parcel PIN Existing Zoning Proposed Zoning 2044 Wesley Ave. 10-13-204-021-0000 R4 & oWE R4 Old Mayfair ROW/ extended Jackson Ave. 10-13-203-024-0000 R4 & oWE R4 Old Mayfair ROW/ extended Jackson Ave. 10-13-203-021-0000 R4 & oWE R4 2017-21 Jackson Ave. 10-13-204-023-0000 R5 No change 2017-21 Jackson Ave. 10-13-204-022-0000 R5 No change The parcels proposed for rezoning are outlined in bold red. West Evanston Master Plan: The West Evanston Master Plan was adopted following an extensive planning process that heavily involved the community and called for the type of infill development appropriate to certain vacant properties, underutilized properties, and the vacated Mayfair railroad right -of- way. The Plan acknowledges incomplete streets such as Jackson Ave. and Wesley Ave. north of Foster St. that should be extended in conjunction with redevelopment. Much of the suggested development in the Plan could only be accomplished if multiple properties are aggregated together or consolidated. The Plan was based largely on the housing and development market at the time, which was in a boom that encouraged property owners to sell and also yielded high profit margins for developers. The Plan was adopted by City Council on May 14, 2007. Page 2 of 23 P7.Page 632 of 703 The Plan is based on five Guiding Principles: 1. Reconnect the Community: Complete terminating streets and sidewalks and remove old railroad retaining walls. 2. Maintain the Green Character of the Community: Protect landscaping and mature trees, maintain front yard setbacks of 8 feet to 25 feet, and incorporate wide parkways with street trees. 3. Increase the Walkability of the Neighborhood: Provide a walkable block pattern with continuous and wide sidewalks and provide safe passage for bicyclists. 4. Provide a Lifecycle of Housing Choices: Expand the housing stock with additional types of housing, provide opportunities for affordable housing, and respond to the current real estate market. 5. Provide Feasible Neighborhood-Scaled Commercial Space: Protect small neighborhood business districts by encouraging small-scale commercial and retail uses. More specifically, the subject properties are located within Subarea 1 of the Plan, which is designated for the following redevelopment: This area of the Plan can only be accomplished if many separate properties are redeveloped at the same time, including the property at the southwest corner of Simpson St. and Green Bay Rd. where a self-storage business with a large commercial building currently sits. The self-storage property is not currently for sale. Without that property (as well as portions of others), Jackson Ave. cannot be extended all the way to Simpson St., and the new connection of Wesley Ave. and Jackson Ave. cannot be accomplished. In general, the Plan calls for townhomes in this area. Page 3 of 23 P7.Page 633 of 703 In 2007, the housing market crashed and caused a reevaluation of the value of residential properties and developments. Housing prices dropped and profit margins for developers also dropped (due to resale value), in conjunction with tight lending restrictions, which significantly changed the redevelopment market and feasibility of large -scale developments. Tight lending restrictions also made it extremely difficult for developers to access funds to cover extensive site engineering and infrastructure that could previously be accomplished. The combination of these things and the drastic market change meant areas noted in the Plan that require the aggregation of multiple properties and the extension of public streets and infrastructure are exceptionally difficult or impossible to redevelop exactly as the Plan directs. The West Evanston Master Plan is a guiding document that specifies the ideal redevelopment of the area in question, but is not specifically a requirement that must be followed exactly. The Plan is not the City Code, and may be deviated from if the intent of the Plan is followed. City staff is aware of multiple properties noted in the Plan that can be easily redeveloped in accordance with the Plan without consolidation of ownership, as well as multiple properties that are extremely difficult or impossible to redevelop based on the Plan and current separate ownership that therefore continue to be underutilized or vacant. oWE West Evanston Overlay District: Since the West Evanston Master Plan is a guiding document, the Plan called for establishing an overlay district with exact zoning regulations codified in the Zoning Ordinance. The intent of the oWE District is to require implementation of the West Evanston Master Plan, and was adopted on January 26, 2009. The regulations detail the exact location and layout of extended public streets, sidewalks, right -of-ways, and landscaping, as well as specifically required housing types with exact building locations, setbacks, height, and building styles. The oWE is a form-based code that allows the community and potential developers to understand up front the requirements and expectations for redevelopment of specific sites. Properties within the oWE District may only redevelop with new structures if the oWE regulations are followed. Variations may be requested for façade requirements in addition to eligible major and minor variations listed in the Zoning Ordinance, but other requirements such as the layout of public streets and other infrastructure cannot be deviated from by more than 10 feet from the location of the centerline depicted in the overlay or without approval through the site plan review process if deemed necessary by the City for public safety or fire protection purposes. As an overlay district, subject properties must follow the requirements of the underlying zoning district as well as the requirements of the overlay district’s form based code, with the overlay requirements superseding any conflicting code requirements. The oWE District requires Townhouse Type II and extensions to Wesley Ave. and Jackson Ave., including sidewalks and landscaped right-of-ways, on the applicant’s subject properties. However, the townhouse and street layout required by the oWE District are partially located on other properties that are not available for redevelopment at this time. Page 4 of 23 P7.Page 634 of 703 Specific regulations of the oWE District and the applicant’s properties include: Two-way neighborhood streets (ie. extensions of Jackson Ave. and Wesley Ave. as shown above) require a 54 foot typical right-of-way width with a minimum of 28 feet of pavement including parking on both sides and a yield lane with a minimum width of 14 feet, in addition to typical curbs, sidewalks at least 5’4” in clear width, lighting, street trees, and stormwater infrastructure. Locations of street extensions are specified and the centerline of street extensions cannot deviate by more than 10 feet from the location shown within the oWE Overlay. Townhouse Type II (housing type required at the subject properties) require a 15 -30 foot front yard build-to zone (minimum and maximum front yard setbacks), a 15 -30 foot street side yard build-to zone, 5 foot interior side yard setback, 10 foot m inimum between structures, 5 foot rear yard setback, 50% building lot coverage, 55% impervious surface coverage plus 15% semi-impervious surface coverage, parking in the rear only and not visible from any street, minimum building height of 2 stories and maximum building height of 3.5 stories or 42 feet (measured to the midpoint of a sloped roof), maximum building height at the street façade of 2.5 stories or 35 feet, additional 8 foot rear yard setback for additional height, 8 -14 foot minimum lower and upper floor’s height (each), minimum 12% upper story front and street side yard window transparency, maximum façade area without transparency, principal entrance on front or street side yard façade, and a minimum of two continuous attached townhomes and maximum of five per overall building footprint. The oWE District includes additional openings, window materials, design, specific building for regulations style, balconies, and landscaping (see attached). The oWE District includes diagrams and pictures to further clarify the myriad of regulations of the form based code, including but not limited to: Page 5 of 23 P7.Page 635 of 703 Specific form based code, such as the oWE West Evanston Overlay District, serves a purpose by informing the surrounding community and potential developers of the exact development that must occur on a specific property. When such development is feasible, form based code provides clarity and certainty for all parties involved. There are many properties throughout the oWE District that could and will benefit f rom the form based code when they are redeveloped. However, such detailed and specific requirements, along with the need for substantial specific infrastructure improvements such as public street extensions, may be problematic for certain properties. Canal-Green Bay Road/Ridge Avenue Church Street Study Area Report In September of 2005 City Council adopted the Canal-Green Bay Road/Ridge Avenue- Church Street Study Area Report. This report looked at the area defined by the Metropolitan Water Reclamation District (MWRD) Canal, Green Bay Road/Ridge Avenue and Church Street, analyzing existing conditions, identifying issue groups (Economic Development; Urban Page 6 of 23 P7.Page 636 of 703 Design, Community Character, & Zoning; Public Infrastructure, Services, Streets and Transportation; Housing; Public Safety and Community Cohesion; and Youth) and creating a vision. The Plan was adopted prior to the West Evanston Master Plan and the oWE West Evanston Overlay District, but provides important information about what the area lacked and what the surrounding community wanted. The Plan reports the community specifically noted additional housing types other than single family detached homes are needed in the area, and especially housing that encourages more homeownership. The Plan also notes infrastructure improvements are needed to both existing streets and sidewalks as well as terminated streets that lack vehicular, pedestrian, and bicycle connection points to other transportation points across the city. The Plan notes portions of Jackson Ave. were renovated and adaptively reused, and other portions of Jackson Ave., specifically including the area southeast of Jackson Ave. and Simpson St., should be immediately (circa 2005) redeveloped with the goal of enhancing the urban design clarity of the community. That area includes the applicant’s properties, and has seen no redevelopment. The Plan also calls for the removal of the old Mayfair viaducts and development of infill residential in the existing residentially zoned areas with retail and mixed - use along commercial corridors such as Simpson St. and Green Bay Rd. The Plan details controversy among the community relating to the existing R5 General Residential zoning surrounding the area (note – the applicant’s properties feature underlying R4 General Residential zoning, with the R5 immediately abutting). Members of the community noted much of the existing R5 area features single family homes (including multiple family structures that were converted from previously single family homes and still appear in bulk and style as single family homes) so the R5 maximum building height of 50 feet is not appropriate. On the other hand, it was seen that downzoning the area would take away significant value to the properties and make it impossible to provide affor dable housing and redevelopment opportunities. The Plan called for establishing an R5a area (surrounding the applicant’s properties) with a lowered maximum building height of 42 feet. While this zoning change was not enacted in 2005, and was recently revisited by the Plan Commission and recommended for denial to City Council, it is apparent much of the surrounding community favors a lower building height more similar to the existing single family homes. Proposal Overview The applicant requests removal of the oWE District so that the numerous and extremely detailed regulations of the form based code, including the specific location of buildings and street extensions, does not have to be followed. The applicant has a preliminary site plan to redevelop the properties in phases that follow the intent of the West Evanston Master Plan by extending Jackson Ave. to the extent possible, connecting Wesley Ave. to Jackson Ave. by an alley, and to construct townhomes. The extended Jackson Ave. and townhomes are roughly in the locations specified by the West Evanston Master Plan and oWE District, but do not follow the exact regulations of the oWE District – many of which are not eligible variation requests. It is not feasible to construct the Wesley Ave. extension west to Jackson Ave. and fit any dwelling units on the site unless the storage facility that fronts Simpson St. is included in the development (it is not currently for sale). Page 7 of 23 P7.Page 637 of 703 The applicant submitted the following preliminary site plan to staff to show the in tended redevelopment of the applicant’s properties: The preliminary site plan has been vetted by the City’s Fire Department and Public Works Agency for preliminary acceptability to ensure the extended Jackson Ave. and connecting alley meet City standards. If the oWE District designation is removed from the applicant’s properties, the applicant states that he would then work towards a more complete proposal that follows the West Evanston Master Plan and the underlying R4 General Residential District, and will submit for a Planned Development that requires a public hearing with the Plan Commission and City Council approval. However, there would be no legal obligation to follow the Master Plan. The exact development proposal has not been applied for and is not under consideration as part of this map amendment re quest. The applicant also submitted an alternate preliminary site plan that does not extend or connect any terminating streets and instead incorporates the Mayfair right -of-way area into the proposal for all subject properties to feature townhomes and a private drive connecting to Foster St. and Green Bay Rd (see attached). This plan is not acceptable to the Public Works Agency or Planning & Zoning Division, and does not follow the intent of the West Evanston Master nothas proposal development This Plan. under not is and for applied been consideration as part of this map amendment request. It is of interest to note that if the oWE District is removed from the applicant’s properties, the maximum building height is reduced from 42 feet to the midpoint of the roof (oWE regulation) to 35 feet to the peak (R4 regulation). Additional R4 General Residential District regulations Page 8 of 23 P7.Page 638 of 703 that the properties would revert to include reduced building lot coverage of 40% and impervious surface coverage of 55%, 27 foot front yard setbacks, and 30 foot rear yard setbacks. Complete R4 District regulations are attached. If the oWE District is removed as requested, the applicant plans to then proceed with more detailed plans for redevelopment at the properties and will apply fo r a Planned Development. Any proposal should still follow the intent of the West Evanston Master Plan. As a Planned Development, certain regulations are eligible for Site Development Allowances to override the R4 District maximums. Planned Developments require a public hearing with the Plan Commission and City Council approval. The proposed map amendment to remove the oWE West Evanston Overlay District from 2044 Wesley Ave. and the adjacent Mayfair right-of-way property may be consistent with the goals, objectives, and policies of the Comprehensive General Plan. The Comprehensive Plan notes Evanston faces the challenge of having a “housing market perceived as comparatively expensive necessitating efforts to promote housing affordable for low-, moderate-, and middle-income households. The West Evanston Master Plan and current oWE District call for townhomes, a needed housing type in Evanston, at 2044 Wesley Ave. However, the exact regulations of the oWE District cannot be feasibly carried out at 2044 Wesley Ave. unless additional parcels are aggregated, including the self -storage facility to the north that is not for sale. The exact requirements of the oWE District could be carried out if properties from four other owners were added to the development. Legislative History: February 12, 2020 - The Plan Commission considered the proposed map amendment and recommended denial of the proposal 2-4. Commissioners noted it may be beneficial for the applicant futhe with conjunction in map the for reapply to amendment Planned ture Development, which would allow the Commission to review the map amendment with certainty of what redevelopment would occur on the site as a Planned Development in the R4 District (and not in the oWE Overlay). February 12, 2020 Plan Commission packet Attachments: Ordinance 34-O-20 Map Amendment to Remove oWE Overlay at 2044 Wesley Ave. Plan Commission Meeting Minutes Draft Excerpt - February 12, 2020 Page 9 of 23 P7.Page 639 of 703 2/24/2020 34-O-20 AN ORDINANCE Amending the Zoning Map to Remove 2044 Wesley Avenue from the oWE West Evanston Overlay District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations ; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and Page 10 of 23 P7.Page 640 of 703 34-O-20 ~2~ WHEREAS, on February 12, 2020, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 20PLND-0002, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to remove 2044 Wesley Avenue from the oWE West Evanston Overlay District; WHEREAS, at its February 12, 2020 meeting, the Plan Commission received testimony and made findings pursuant to Subsection 6 -3-4-6 of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meeting of March 9, 2020, the Planning and Development Committee of the City Council considered and reviewed the findings and recommendation of denial of the Plan Commission in case no. 20PLND-0002 and recommended City Council approval thereof; and WHEREAS, at its meetings of March 9, 2020 and April 13, 2020, the City Council considered and adopted the records and recommendations of the Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. Page 11 of 23 P7.Page 641 of 703 34-O-20 ~3~ SECTION 2: The City Council hereby amends the Zoning Map to remove the property listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the oWE West Evanston Overlay District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _______________, 2020 Adopted: _________________, 2020 Approved: ___________________________, 2020 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ Kelley Gandurski Corporation Counsel Page 12 of 23 P7.Page 642 of 703 34-O-20 ~4~ EXHIBIT A Legal Description of Property Removed from the oWE West Evanston Overlay District That part of Lots 11 and 12 in Block 2 in Grant & Jackson's Addition to Evanston, Lots 6-10 in Block 1 in Doyle's Addition to Evanston, vacated Jackson Ave., and the vacated alleys in said Block 1 in Doyle's Addition to Evanston, all being bounded and described as follows: Commencing at the Southeast corner of Block 3 in Grant and Jackson's Addition to Evanston; thence Westerly along the South line of said Block 3 a distance of 71.82 feet; thence Northeasterly along a line forming an angle of 65 degrees 25 minutes 30 seconds, measured counterclockwise from the last described course, a distance of 150.20 feet; thence continuing Northeasterly along a line forming an angle of 167 degrees 40 minutes, measured counterclockwise from the alst described course, a distance of 26.26 feet, more or less, to a point on the East line of said Block 3 distant 157 feet, more or less, northerly from the Southeast corner of said Block 3, said point being the point of beginning of the parcel of land herein described; thence Southerly along said East line of Block 3 a distance of 5 feet, more or less, to a point distanct 152 feet Northerly from the Southeast corner of said Block 3; thence Northeasterly along a straight line a distance of 45 feet, more or less, to a point on the Southerly extension of the centerline of vacated Jackson Ave., said straight line being drawn from the last described point on the East line of said Block 3 to the Southwest corner of Lot 11 in Block 2 in Grant and Jackson's Addition to Evanston; thence Northerly along said centerline of vacated Jackson Ave., extended, a distance of 20 feet, more or less, to a point on a line drawn parallel with and distant 32 feet Southerly, measure d radially, from the centerline of the most Southerly main track (now removed) of the East wye tracks of the Mayfair to Evanston Line of the Chicago and Northwestern Transportation Company, as said main track was previously located; thence Northeasterly parallel with said centerline of the most Southerly main track a dstance of 195 feet, more or less, to a point on the North line of said Block 2 in Grant and Jackson's Addition to Evanston; thence Easterly along said North line of Block 2, and the Easterly extension thereof, a distance of 310 feet, more or less, to a point on the South line of Lot 8 in Block 1 in Doyle's Addition to Evanston, distant 19 feet Westerly from the most Easterly corner of said Block 1, said point being also the Southwest corner of that certain parcel of land dedicated for public street by plat dated February 2, 1935 and recorded April 1, 1936, as document number 11785127; thence Northwesterly along the Southwesterly line of said parcel dedicated for street purposes, a distance of 101 feet, more or less, to a point distant 91.5 feet Southeasterly, measured at right angles, from the Northwest line of Lot 6 in Block 1 in Doyle's Addition to Evanston; thence Southwesterly parallel with said Northwest line of Lot 6 a distance of 32 feet, more or oess, to a point distant 28 feet Northerly, measured radially, from the centerline of the msot Northerly main track (now removed) of said Chicaog and Northwestern Transportation Company's East wye tracks; thence Westerly parallel with said main track centerline a distance of 380 feet, more or less, to a point on the East line of vacated Jackson Ave.; thence Southwesterly Page 13 of 23 P7.Page 643 of 703 34-O-20 ~5~ along a straight line a distance of 165 feet, more or less, to the point of beginning, in the Northeast 1/4 of Section 13, Township 41 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PIN: 10-13-204-021-0000 That part of Lots 4-6 in Block 12 in Evanston Centre Addition, Block 13 in Evanston Centre Addition, Lots 1-7 in Block 3 in Grant and Jackson's Addition to Evanston, the vacated North South alley in said Block 3, and vacated Jackson Ave., all being bounded and described as follows: Commencing at the Southeast corner of Block 3 in Grant and Jackson's Addition to Evanston; thence Westerly along the South line of said Block 3 a distance of 71.82 feet to the point of beginning of the parcel of land herein described; thence Northeasterly along a line forming an angle of 65 degrees 25 minutes 30 seconds, measured counterclockwise from the last described course, a distance of 150.30 feet; thence continuing Northeasterly along a line forming an angle of 167 degrees 40 minutes, measured counterclockwise from the last described course, a distance of 26.26 feet, more or less, to a point on the East line of said Block 3, distant157 feet, more or less, Northerly from the Southeast corner of said Block 3; thence Northeasterly along a straight line a distance of 165 feet, more or less, to a point on the East line of vacated Jackson Ave., distant 26 feet Northerly, measured radially, from the centerline of the most Northerly main track (now removed) of the Chicago and Northwestern Transportation Company's East wye tracks; thence Northerly along said East line of vacated Jackson Ave. a distance of 37 feet, more or less, to a point distant 44 feet Easterly, measured at right angles from the centerline of the original main track (now removed) of the Westerly leg of the Chicago and Northwestern Transportation Company's Mayfair to Evanston Line; thence Northeasterly parallel with said original main track centerline to a point on the North line of Block 13 in Evanston Centre Addition; thence Westerly along the North line of said Block 13 to the Northwest corner thereof; thence Southwesterly along a straight line a distance of 174 feet, more or less, to a point on the East line of Lot 4 in Block 12 in Evanston Centre Addition, distant 7.7 feet Southerly of the Northeast corner of said Lot 4, said point being also 50 feet Northwesterly, measured at right angles, from the original main track centerline (now removed) of said transportation company''s Mayfair to Evanston Line; thence Southwesterly parallel with said original main track centerline a distance of 475 feet, more or less, to a point on the South line of Lot 7 in Block 3 of Grant and Jackson's Addition to Evanston; thence Easterly along the South line of said Block 3 a distance of 112 feet, more or less, to the point of beginning, excepting therefrom that part of Block 13 in Evanston Centre Addition, and vacated Jackson Ave., all being bounded and described as follows: beginning at the Northwest corner of Lot 1 in Public Storage Consolidation Subdivision per document no. 49142050 recorded March 13, 1989; thence Southwesterly along the Westerly line of aforesaid Lot 1, also being a curve concave to the Northwest, having a chord length of 156.72 feet, and an arc length of 156.80 feet; thence Northwesterly along a line making an angle of 85 degrees 50 minutes 56 seconds measured counterclockwise from the last described course , a distance of 91.78 feet; thence Northeasterly 110.76 feet to the South line of Simpson St. 68.80 feet West from the Northwest corner of said Lot 1 in Public Storage Consolidation Page 14 of 23 P7.Page 644 of 703 34-O-20 ~6~ Subdivision; thence East along the North line of Block 13, also South line of Simpson St. a distance of 86.60 feet to the point of beginning, in the Northeast 1/4 of Se ction 13, Township 41 North, Range 13, East of the Third Principal Meridian, in Cook County, Illinois. PINs: 10-13-203-024-0000 & 10-13-203-021-0000 Page 15 of 23 P7.Page 645 of 703 34-O-20 ~7~ EXHIBIT B Map of Properties Removed from the oWE West Evanston Overlay District Page 16 of 23 P7.Page 646 of 703 My Map Zoning Boundaries & Lab els Zoning Ove rlay Districts oCSC - Cen tral Street Co rridor oDM - Dempster-Ma in Overla y oH - Hosp ital Overlay oRD - Redevelopme nt Overlay oWE- We st Ev anston Overlay Tax Parcels Ja nu ary 30 , 2 0 20 0 0.0 3 0.0 60.0 15 mi 0 0.0 55 0.110.0 275 km 1:2,0 0 0 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 17 of 23P7.Page 647 of 703 DRAFT- NOT APPROVED Page 1 of 6 Plan Commission Minutes 2/12/20 MEETING MINUTES EXCERPT PLAN COMMISSION Wednesday, February 12, 2020 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Peter Isaac (Chair), Jennifer Draper, Carol Goddard, John Hewko, Brian Johnson, Jane Sloss Members Absent: George Halik, Andrew Pigozzi Staff Present: Scott Mangum, Planning and Zoning Manager Meagan Jones, Neighborhood and Land Use Planner Brian George, Assistant City Attorney Presiding Member: Chair Isaac 1. NEW BUSINESS A. Map Amendment 2044 Wesley Avenue 20PLND-0002 John Cleary, owner, submits for a Zoning Ordinance Map Amendment pursuant to City Code Title 6, Zoning, to remove property, known as 2044 Wesley Ave., from the West Evanston Overlay (oWE) District. This map amendment is in anticipation of a future planned development that would include this and additional properties, and consist of 3-story townhouses and one 4-story apartment building with indoor and outdoor parking. Mr. Mangum provided an overview of past plans for the area such as the West Evanston Master Plan and the Canal-Green Bay Road- Ridge Avenue-Church Street Study Area Report. He then reviewed some existing regulations for the West Evanston Overlay District and properties within the district that had been developed. He then introduced the proposed map amendment. Chair Isaac opened the hearing up to questions from the Commission. He then asked why the removal from the overlay was needed. Mr. Mangum replied tha t it was a request from the applicant due to not owning enough of the needed properties (such as the Public Storage and Parking Lot) to fully comply with the overlay. Commissioner Sloss then asked how the development would follow the West Evanston Master Plan versus the overlay district and does that relate the form -based code. Mr. Page 18 of 23 P7.Page 648 of 703 DRAFT- NOT APPROVED Page 2 of 6 Plan Commission Minutes 2/12/20 Mangum replied that the form based code of the West Evanston Overlay District implements the West Evanston Plan. Mr. John Cleary, the applicant, stated he moved to Evanston in 2013 and lives near the site with children in the local schools. He then expressed that the overlay is very restrictive. He then explained that part of the overlay requirements include connecting the streets; on a lot that is 100 ft. deep this would be restrictive for building once the streets are in place. Mr. Cleary then stated that he is looking to build 2.5 to 3 –story townhouses; the proposed apartment building is not within the overlay district. If the properties are not in the overlay he would seek to build within the underlay zoning code regulations Chair Isaac inquired why the applicant was not applying for the map amendment and planned development at the same time. Mr. Cleary responded that due to cost, approximately $100,000 in plans, civil engineering and environmental work, it makes more sense to do the map amendment first then apply for the development. If the City wants only townhouses, he would agree to sign an agreement or undertaking to proceed and appear before City Council. He went on to state that there is very little new affordable housing construction and townhomes are a form of housing that is missing. Commissioner Draper asked Mr. Cleary what his plans would be if the proposed text amendment does not pass. Mr. Cleary responded that building a road between Wesley Ave. and Jackson St. would be impossible, however, if the overlay is removed then the site would be developed and generate taxes. Commissioner Hewko stated that the materials indicate a need for the Public Storage lot along Simpson St. to be a part of development and inquired if the development is contingent on obtaining that property. Mr. Cleary responded that the proposal has nothing to do with the Public Storage facility and the parking owned by Walgreens. Chair Isaac then opened up the hearing to questions from the public. Mr. Marcus Lechleidner asked if all of the parcels are needed for th e project to make financial sense. Mr. Cleary responded that the way the plan is laid out, development would require the purchase of the public storage facility, Walgreen’s parking lot, and property along Green Bay Road as well as putting in a road, which would be very expensive. He added that the plan was created in an era when a lot of development was occurring. Mr. Lechleidner then asked what the expected cost of the townhomes would be. Mr. Cleary replied that townhomes costs are proposed to be $500,00 0 - $550,000 once complete, approximately $2,000 per month mortgage. Expected to be 2,000 square feet with 2-car garages. Page 19 of 23 P7.Page 649 of 703 DRAFT- NOT APPROVED Page 3 of 6 Plan Commission Minutes 2/12/20 Mr. Lechleidner then stated that a lot of people walk through the property and asked if it would still be possible with the development? Mr. Cleary responded that it could be possible to have access. He has an option on the properties but the City may have to foot the bill to clean the property. It would still be possible to walk through from Jackson St. Jeff Masters inquired if the public storage facility does not go away if there would still be a road between the two properties. Mr. Cleary responded that there would be a private drive linking Jackson Ave. and Wesley Ave. between the facility and the town home buildings, owned by the townhome owners. Chair Isaac stated that it appears that the front of the townhomes would be south facing and to access the homes, one would need to go from the public street to the private sidewalk to access the townhomes and there would be a private alley to access public streets to get to the garages in the back. Jeff Masters asked for clarification on the zoning change. Mr. Cleary stated that the Plan calls out the layout of roads and development. The underlying zoning wou ld remain R4 and building could occur. Mr. Mangum stated that the overlay calls out the area for the public roads and then calls for development regulations. If it is removed, the underlying zoning district regulations would have to be followed. The R4 Dis trict provides for a wider variety of housing than the overlay. Mr. Cleary added that the R4 District has lower height restrictions as well as density. Ms. Carolyn Dellutri asked what the maximum height is for the R4 District. Mr. Mangum responded that the maximum height is 35 ft. or 2.5 stories. R5 is 50 ft. or five stories. Ms. Amy Masters voiced concern over the amount of greenspace and asked if removing the property from the overlay would remove those requirements? Mr. Mangum responded that the overlay requirements would be removed. One way to ensure keeping the greenspace could be to tie the two together, the map amendment and planned development. Chair Isaac stated the other option would be to amend the plan. Ms. Dellutri asked if the property is removed and a planned development follows, could variances be granted regarding height. Mr. Mangum confirmed that could be done. Chair Isaac then opened the hearing up to public comment. Mr. Masters voiced concern of the proposal coming in two parts. There was a long process to implement the plan. If the proposed change occurs but the property is sold, there are no guarantees that “good faith” would be followed. Ms. Dellutri asked for the Commission to consider the character of the area which should be kept. In the discussion about the R5a zoning Commissioners stated that the Page 20 of 23 P7.Page 650 of 703 DRAFT- NOT APPROVED Page 4 of 6 Plan Commission Minutes 2/12/20 study should be looked at again. The Study called for downzoning. If the parking lot and storage facility are sold then they are stuck so the entire area should be considered. Ms. Masters stated that there is a lot of resentment in the 5th Ward towards developers and residents are angry. The whole area should be restudied and the people in the area should be considered, not add too many people and density to the area. Mr. Chris Gotschall stated that there are decisions being made based on old plans and data. There is a lot of tension. He added that townhomes are not necessarily bad but items addressed in the plan spoke to density. Mr. Cleary stated that part of the parcel does not restrict but extends Jackson St. at his cost. He has no problem committing to just townhomes. There is density further south with very dense zoning, this area is less dense. Chair Isaac closed the public hearing and the Commission began deliberations. Commissioner Goddard asked what has been developed within the overlay. Mr. Mangum reviewed three properties, Emerson Square, Y.O.U. building and a ComEd station. He added that some properties have become available but not enough TIF increment has been created for public aggregation of properties. Commissioner Draper asked if there was a public-private partnership possible for the street. Mr. Mangum stated that there would have to be a discussion with the City Council. Commissioner Johnson stated in looking at the 5 principles, how would principles one and three affect connectivity. Mr. Mangum responded that the project would create a connection with the private drive. There would be some extension of the road, but it would compromise the quality of the connections contemplated including the orientation of development towards public streets as a traditional neighborhood design would. Commissioner Isaac asked the Commissioners how they feel about a partial removal and not having a continuous block. Commissioner Goddard stated that they need to consider if the overlay has accomplished its goals. If it has, it should be kept; if not, it should be removed. Chair Isaac inquired why one parcel should be removed that is the central area of this portion of the overlay district. It could be compromising that portion of the overlay. Commissioner Draper stated that it would be difficult to development the site and has not been done in 15 years. Rather than leave the property vacant, attempts could be made at figuring out a compromise. Page 21 of 23 P7.Page 651 of 703 DRAFT- NOT APPROVED Page 5 of 6 Plan Commission Minutes 2/12/20 Chair Isaac stated that the proposal is a smart use of space but that he has an issue of doing so piecemeal without knowing what is being done with it. Only one step could be compromising the overlay, so there is the need to see the next step. Commissioner Johnson agreed with Chair Isaac. He explained that while it is less expensive this way, there is a great amount of uncertainty. If it were done with a developed plan it would ensure greater certainty. Commissioner Draper stated that the applicant should work more with the City on the drives and roads. Cannot guarantee the proposal will be built so she agreed with previous comments. The Commission then reviewed the standards. There was some disagreement on the 1st standard. The property would be removed from the overlay but still meet the intent of the Comprehensive Plan; however, there is no guarantee that the proposal would be built. Standard 2 was met as the underlying zoning is not changing. Standard 3 could possibly not be met. There is the possibility that the change could adversely affect other properties but no testimony was provided proving this. Standard 4 does not apply to the proposed amendment. Commissioner Goddard stated that she is not sure that the plan has been successful and the TIF has not been at this point. If the amendment is not approved the property may sit vacant. Commissioner Hewko made a motion to recommend approval of the proposed map amendment to remove 2044 Wesley from the West Evanston Overlay District. Seconded by Commissioner Goddard. A roll call vote was then taken and the motion failed, 2-4. Ayes: Goddard, Hewko Nays: Draper, Johnson, Sloss, Isaac 5. PUBLIC COMMENT There was no public comment provided. 6. ADJOURNMENT Commissioner Johnson made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice vote 6 -0. The meeting was adjourned at 8:27 pm. Page 22 of 23 P7.Page 652 of 703 DRAFT- NOT APPROVED Page 6 of 6 Plan Commission Minutes 2/12/20 Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 23 of 23 P7.Page 653 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Jennifer Levi, Administrative Assistant Subject: Approval of Review of Evanston Police Complaints and Comments Report Date: April 13, 2020 Recommended Action: Staff recommends the City Council accept and place on file the Review of Evanston Police Complaints and Comments Report. Council Action: For Action: Accept and Place on File Summary: Attached are the summaries of 3 complaints since our last meeting. Additionally, there are 6 positive letters and comments received complimenting the Department’s interactions with the community. Enclosed summaries include: • CR #19-12 • DI #19-03 • DI #20-02 PENDING COMPLAINT REGISTERS (EFFECTIVE 04/03/2020) CHARGE CASE NUMBER INITIATED STATUS N/A HS1.Page 654 of 703 PENDING DEPARTMENTAL INQUIRIES (EFFECTIVE 04/03/2020) CASE NUMBER CHARGE INITIATED STATUS DI 20-01 Disrespectful Behavior 01/07/2020 Pending DI 20-03 Disrespectful Behavior 02/07/2020 Pending COMPLETED COMPLAINT REGISTERS (EFFECTIVE 04/03/2020) CASE NUMBER CHARGE INITIATED COMPLETED STATUS CR 19-12 Harassment 10/24/2019 03/15/2020 Pending COMPLETED DEPARTMENTAL INQUIRIES (EFFECTIVE 04/03/2020) CASE NUMBER CHARGE INITIATED COMPLETED STATUS DI 19-03 Harassment 10/22/2019 11/23/2019 Pending DI 20-02 Failure to operate a city vehicle in a careful or prudent manner 01/09/2020 03/22/2020 Pending DISPOSITIONS Unfounded - Allegations false; no creditable evidence to support them Withdrawn - Complainant withdrew complaint Not Sustained - Insufficient evidence to prove or disprove the allegations Exonerated - Incident occurred, but was lawful or proper Policy Failure - Allegation true, but the officer acted in conformance with policy resulting in harm to the complainant Page 2 of 20 HS1.Page 655 of 703 Not City Related - Outside the jurisdiction of the City Sustained - Allegations supported by sufficient evidence to justify a reasonable conclusion of guilt SOL (Unresolved) - The complainant failed to cooperate further Attachments: Evanston Police Complaints and Comments Report Page 3 of 20 HS1.Page 656 of 703 EVANSTON POLICE DEPARTMENT Office of Professional Standards Complaint Register March 31, 2020 CR # 19-12 Initiated: December 18, 2019 Completed: March 15, 2020 CR # 19-12 Page 1 of 3 Allegation On November 17, 2020, the Office of Professional Standards received a notarized Complaint Register Form from the Complainant. The Complainant alleged at he was issued three moving violations because he was being racially profiled by the Accused Officer. The Complainant further alleged that before the Accused Officer pulled him over, he slowed his vehicle down to identify the Complainant’s race (African American). If the allegations are true, the Accused Officer may have violated the following: Rule 1 Violation of any federal, state, or local law or ordinance, or of any rule, regulation, standard operating procedure, policy, directive, training, or order of the Department, either written or oral. In the event of improper action, breach of discipline, or violation of law, it will be presumed that the employee was familiar with the law, rule, regulations, policy, training, or order in question. Rule 2 Any action or conduct, on or off duty, which impedes the Department's efforts to achieve its goals, mission or values, or which degrades or brings disrespect upon any member or the Department as a whole; or any action that impedes the operation or efficiency of the Department and its members. Rule 6 Incompetency or inefficiency in the performance of a duty or task. Rule 74 Subjecting any person or group, or allowing any person or group to be subjected, to any form of harassment, discrimination, prejudice or bias based on race, ethnic background or national origin, sex, age, religion or any other personal characteristic, belief, or affiliation. The Incident, per OPS Acting Commander On November 5, 2019, approximately 2128hrs, The Complainant was riding his bicycle westbound on Davis Street near Maple Avenue in the bike lane. The Accused Officer pulled his squad car near the bike lane at Davis Street and Oak Avenue; the Complainant continued to ride his bicycle past the Accused Officer’s squad car. The Accused Officer activated his squad car lights and placed his spotlight onto the Complainant. The Complainant stopped his bicycle in the bike lane and the Accused Officer conducted a traffic stop near the 1000 block of Davis Street. The Accused Officer advised the Complainant the reason for the traffic stop and requested the Complainant’s driver’s license. The Complainant stated he did not have any Identification on his person and denied going through the red lights. The Accused Officer recorded his name and date of birth then told the Complainant that he would be issuing citations for running three red traffic lights. While issuing the citations, the Complainant asked the Accused Officer why he looked at him before the traffic stop. The Accused Officer explained to the Complainant that he was trying to get the Complainant’s attention prior to stopping him. The Accused Officer further explained that he decided to stop him away from the cars and in a safer location. The Complainant was released from the scene without further incident. Page 4 of 20 HS1.Page 657 of 703 CR # 19-12 Page 2 of 3 Actions, Patrol Sergeant The Patrol Sergeant advised the Accused Officer of this complaint and directed him to submit a memorandum delineating his recollection of this incident. The Accused Officer complied. Accused Officer’s memorandum: (dated 01/21/2020). The Accused Officer’s statement is consistent with the OPS Sergeant’s account of this incident. In addition, the Accused Officer stated he observed the Complainant ride his bicycle past three red lights. He stated that he slowed his squad car down and tried to get the Complainant’s attention by waving at him and when he initiated the traffic stop, The Accused Officer choose a safe, well-it, area away from parked cars. The Accused Officer further stated that out of the 3 citations he issued, the Complainant was later found guilty on 1 count of disobeying a red light at Chicago Avenue and Davis Street. The other 2 counts were dropped since the Accused Officer did not capture them with the in-car camera. Findings / Recommendation, Patrol Sergeant After reviewing all the information pertaining to this incident the Patrol Sergeant stated that the Complainant did not provide a legitimate reason, when being interviewed by OPS, as to why the Accused Officer stopped and issued traffic citations. The Patrol Sergeant further stated that the Accused Officer was very professional while communicating with the Complainant and gave reasonable explanations as to why he looked at the Complainant before initiating the traffic stop in a preferred location. In addition, the Patrol Sergeant stated that he spoke with the Accused Officer regarding the use of the in-car and body worn cameras; expressing the importance of activating both cameras upon observing traffic violations. The Patrol Sergeant also conveyed the benefits of narrating observed traffic violations on the body worn camera given the potential impact it could have on future court cases. After reviewing all reports, memoranda, and videos associated with this complaint, the Patrol Sergeant found that the Accused Officer DID NOT VIOLATE RULES 1, 2, 6, & 74 and recommended this Complaint Register be classified as UNFOUNDED, as there is no credible evidence to support the allegations (dated 01/06/2020). Findings / Recommendation, Patrol Commander After reviewing all reports, memoranda, and videos associated with this to this Departmental Inquiry, the Patrol Commander CONCURRED with the Patrol Sergeant and found that the Accused Officer DID NOT VIOLATE RULES 1, 2, 6,& 74. The Patrol Commander further stated he recognized that the Patrol Sergeant took the opportunity to review teaching points with the Accused Officer even in the absence of policy violation (dated 01/19/2020). Findings / Recommendation, Deputy Chief After reviewing all reports, memoranda, and videos associated with this Complaint Register, the Deputy Chief CONCURRED with the Patrol Commander and the Patrol Sergeant and found that the Accused Officer DID NOT VIOLATE RULES 1, 2, 6, & 74. The Deputy Chief recommends Page 5 of 20 HS1.Page 658 of 703 CR # 19-12 Page 3 of 3 that this Complaint Register be classified as UNFOUNDED. The Deputy Chief further stated that there was not credible evidence to support the allegations (dated 01/21/2020). Findings / Recommendation, Chief of Police Upon review of all memoranda, reports, and video associated with this Complaint Register, the Chief of Police CONCURRED with the Deputy Chief's findings. The Chief of Police found that the Accused Officer DID NOT VIOLATE RULES 1, 2, 6, & 74 and classified this matter as UNFOUNDED (dated 03/15/2020). Page 6 of 20 HS1.Page 659 of 703 EVANSTON POLICE DEPARTMENT Office of Professional Standards Departmental Inquiry December 30, 2019 DI # 19-03 Initiated: October 22, 2019 Completed: November 23, 2019 DI # 19-03 Page 1 of 3 Allegation On October 24, 2019, the Office of Professional Standards received a Complaint Register Form from the Complainant. The Complainant alleged that she was being harassed based on her gender, race, and choice of music (hip-hop). The Complainant stated that while she was scantily clad, the Accused Officers did not allow her to go back into her apartment; they were abusive, as well as sexually inappropriate towards her while responding to a noise complaint. If the allegations are true, the Accused Detective may have violated the following: Rule 1 Violation of any federal, state, or local law or ordinance, or of any rule, regulation, standard operating procedure, policy, directive, training or order of the department, either written or oral. In the event of improper action, breach of discipline, or violation of law, it will be presumed that the employee was familiar with the law, rule, regulations, policy, training or order in question. Rule 2 Any action or conduct, on or off duty, which impedes the department's efforts to achieve its goals, mission or values, or which degrades or brings disrespect upon any member or the department as a whole; or any action that impedes the operation or efficiency of the department and its members. Rule 74 Subject any person or group, or allow any person or group to be subjected, to any form of harassment, discrimination, prejudice or bias on the basis of race, ethnic background, sex, age, religion or any other personal characteristic, belief, or affiliation. The Incident, per OPS Acting Commander On October 19, 2019, an anonymous neighbor called the police with a noise complaint in regards to music coming from an apartment building on the 1300 block Washington. The Accused Officers responded to the location. Upon arrival, they heard music coming from the Complainant's third-floor apartment. The Accused Officers knocked on the back door and announced that they were the police responding to a noise complaint. The Complainant did not respond. While communicating from outside the apartment, the Accused Officers requested that the music be turned down due to the complaint. The Complainant stated she was in the shower and yelled, "Ok, bye!" The Complainant complied with the Officer's request, and the Accused Officers began to leave the scene. As the Accused Officers descended down the stairs, the Complainant turned the music back up to the previous loud volume. This prompted the Accused Officers to return to the Complainant's back door and knock again. The Complainant yelled from inside her apartment, "I turned the music down. I am in the shower and you are in violation of my privacy and goodbye!” The Complainant told the Accused Officers to leave. Page 7 of 20 HS1.Page 660 of 703 DI # 19-03 Page 2 of 3 The Accused Officers decided to issue the Complainant a citation for the loud music and requested a supervisor to respond to their location. Accused Officer Two went downstairs to retrieve the citation book from the squad car. Meanwhile, Accused Officer One held open the screen door awaiting a response from the Complainant. After 11 minutes, the Complainant opened the back door wearing a bathrobe. The Complainant stated she did not trust Accused Officer One and went back into her apartment, closing her door. The Complainant returned a few moments later with a cell phone in her hand and appeared to be recording their encounter. The Complainant told Accused Officer One to close the screen door. Accused Officer One refused and stated she was going to be issued a citation for the loud music. The Complainant grabbed and pulled on the screen door twice in an attempt to close it. In the second attempt, she motioned towards Accused Officer One as if she was going to hit the Accused Officer with her fist. Accused Officer One stated that if she hit him, she would be arrested. The Complainant then stepped back; she yelled and berated Accused Officer One as he waited for Accused Officer Two to return with the citation book. Accused Officer Two returned to the Complainant's door, and she continued to yell and swear at both officers. The Complainant also flung her wet hair back and forth towards the Officers to indicate that she had been in the shower. During their encounter, the Complainant approached Accused Officer One with her phone. Accused Officer One appeared to have stepped back to gain distance between him and the Complainant. The Complainant exited and entered the apartment multiple times and was not restricted from going inside her apartment. The Complainant was also never told that she could not go back into her apartment. The Accused Officers never attempted to enter her residence or touch her. Both Accused Officers remained calm and professional during their interaction with the Complainant. The Patrol Sergeant responded to their location and spoke with the Complainant briefly before they all cleared the scene without issuing a citation to the Complainant for the loud music. Findings / Recommendation, Patrol Sergeant After review of this complaint, the Patrol Sergeant stated that the Accused Officers had reason to investigate the caller's noise ordinance complaint. There were no comments or actions performed by the Accused Officers that pointed to gender, race, or style of music as a motive for the Officer's response to the noise complaint. The Accused Officers followed department policies and were patient with the Complainant in spite of her not being compliant, and as she demonstrated no intent to address the noise violation. In regards to the time delay allegation, Accused Officer Two returned to the squad car to retrieve the citation book and waited for the Supervisor to respond to the location. This did not represent anything out of the ordinary or any form of harassment by the police. After reviewing all reports, memoranda, and video associated with this complaint, the Patrol Sergeant found that the Accused Officers DID NOT VIOLATE RULES 1, 2, & 74 and declared the Accused Officers EXONERATED of all accusations in this complaint (dated 11/15/2019). Findings / Recommendation, Acting Commander After reviewing all reports, memoranda, and videos related to this Departmental Inquiry, the Acting Commander CONCURRED with Patrol Sergeant stating that the Accused Officers acted professionally and within all policies and procedures of the Evanston Police Department. The Page 8 of 20 HS1.Page 661 of 703 DI # 19-03 Page 3 of 3 Acting Commander found no evidence that the Accused Officers were abusive or, in any way harassing to the Complainant (dated 11/22/2019). Findings / Recommendation, Deputy Chief After reviewing all reports, memoranda, and videos associated with this Departmental Inquiry, the Deputy Chief CONCURRED with Acting Commander and Patrol Sergeant. The Deputy Chief found that the Accused Officers DID NOT VIOLATE Rules 1, 2, & 74 and recommended they be EXONERATED and NO FURTHER ACTION (dated 11/23/2019). Findings / Recommendation, Chief of Police Upon review of all memoranda, reports, and videos associated with this Departmental Inquiry, the Chief of Police CONCURRED with the Deputy Chief's findings that the Accused Officer One and Accused Officer Two DID NOT VIOLATE RULES 1, 2, & 74. The Chief of Police recommended they be EXONERATED and NO FURTHER ACTION (dated 11/23/2019). Page 9 of 20 HS1.Page 662 of 703 EVANSTON POLICE DEPARTMENT Office of Professional Standards Departmental Inquiry March 23, 2020 DI # 20-02 Initiated: January 09, 2020 Completed: March 22, 2020 DI # 20-02 Page 1 of 3 Allegation On January 02, 2020, the Office of Professional Standards received a Complaint Register Form from the Complainant. The Complainant alleged that while he was standing in the rear Evanston Police Department parking lot, an officer in a marked squad car reversed his vehicle and proceeded to speed recklessly down the alleyway. The Complainant further alleged that the Accused Officer’s driving placed him in harm’s way, stating that the Accused Officer was inches away from hitting him with the squad car. If the allegations are true, the Accused Officer may have violated the following: Rule 1 Violation of any federal, state, or local law or ordinance, or of any rule, regulation, standard operating procedure, policy, directive, training, or order of the Department, either written or oral. In the event of improper action, breach of discipline, or violation of law, it will be presumed that the employee was familiar with the law, rule, regulations, policy, training, or order in question. Rule 2 Any action or conduct, on or off duty, which impedes the Department's efforts to achieve its goals, mission or values, or which degrades or brings disrespect upon any member or the Department as a whole; or any action that impedes the operation or efficiency of the Department and its members. Rule 27 Failure to operate a city vehicle in a careful or prudent manner. The Incident, per OPS Sergeant On January 01, 2020, approximately 1440hrs, the Complainant was canvasing the Evanston Police Department’s rear parking lot. He was filming live content for his YouTube channel with a cell phone. The cell phone was mounted on at “selfie stick” to provide wide-angle views. During that time, the Accused Officer entered his vehicle, which was a marked Evanston Police Department squad car. The Accused Officer reversed the squad car then maneuvered toward the alley, to exit the parking lot heading southbound toward Lake Street. As the Accused Officer turned in to the alleyway, the Accused Officer veered the vehicle away from the complainant who standing in the alley near the dumpsters. The Complainant took three steps back (East) and one step left (North), creating space between himself and the squad car's path. The Complainant maneuvered his recording device to follow the Accused Officer’s squad car. The Accused Officer exited the alley without further incident. The Complainant also exited the alley, walked to the front Evanston Police Department, entered, and filed a complaint while still live streaming. Actions, per OPS Sergeant On January 02, 2020, the OPS Sergeant located and reviewed the Complainant’s 45 minute 1 second live recording of the incident on YouTube. The OPS Sergeant also reviewed the Department’s security footage as it captured an aerial view of the incident. The OPS Sergeant Page 10 of 20 HS1.Page 663 of 703 DI # 20-02 Page 2 of 3 contacted the Complainant and arranged to meet in the Office of Professional Standards Office at on 01/06/2020 at 1300hrs to further discuss this incident. On January 06, 2020, the Complainant did not attend the scheduled meeting. The OPS Sergeant called the Complainant but he did not answer, instead received an automated message stating the Complainant’s voicemail had not been set up. The OPS Sergeant made multiple attempts to contact the Complainant with negative results. As of the date of this report, the OPS Sergeant has not spoken to the Complainant regarding this matter. On January 09, 2020, the OPS Sergeant requested the Traffic Officer to generate a speed report to determine the Accused Officer’s rate of speed while he was driving the marked squad car as he passed the Complainant. According to the Traffic Officer’s calculations (dated 01/09/2020), the Accused Officer was traveling at an average speed between 14 and 16 mph. The OPS Sergeant stated that according to Illinois Vehicle Code, 625ILCS 5/11/601(c)(1), the maximum speed for all vehicles in an urban district in an alley is 15 mph. Actions, Patrol Sergeant The Patrol Sergeant advised the Accused Officer of this complaint and directed him to submit a memorandum delineating his recollection of this incident. The Accused Officer complied. Accused Officer’s memorandum: (dated 01/21/2020). The Accused Officer’s statement is consistent with the OPS Sergeant’s account of this incident. In addition, the Accused Officer stated he did not attempt to strike the Complainant with his marked squad car. The Accused Officer further noted that he drove in the center area of the alley at a reduced rate of speed and safely operated his vehicle at all times. Findings / Recommendation, Patrol Sergeant After reviewing all reports, memoranda, and video associated with this complaint, which included the Traffic Officer's speed report, the Department's external surveillance video, and the Accused Officer's statement, all have revealed that the squad car exited the alley in a safe and legal manner. The Patrol Sergeant stated that, based on all available evidence, he found that the Accused Officer DID NOT VIOLATE RULES 1, 2, & 27 and recommended the Accused Officer be EXONERATED of all accusations in this complaint (dated 01/21/2020). Findings / Recommendation, Patrol Commander After reviewing all reports, memoranda, and videos associated with this to this Departmental Inquiry, the Patrol Commander CONCURRED with the Patrol Sergeant and found that the Accused Officer DID NOT VIOLATE RULES 1, 2, & 27. The Patrol Commander recommends that the Accused Officer be EXONERATED of all accusations (dated 01/29/2020). Findings / Recommendation, Deputy Chief After reviewing all reports, memoranda, and videos associated with this Departmental Inquiry, the Deputy Chief CONCURRED with the findings of the Patrol Commander and the Patrol Sergeant. The Deputy Chief recommends that the Accused Officer be EXONERATED on all charges with NO FURTHER ACTION (dated 01/30/2020). Page 11 of 20 HS1.Page 664 of 703 DI # 20-02 Page 3 of 3 Findings / Recommendation, Chief of Police Upon review of all memoranda, reports, and videos associated with this Departmental Inquiry, the Chief of Police CONCURRED with the Deputy Chief's findings that the Accused Officer DID NOT VIOLATE RULES 1, 2, & 27. The Chief of Police recommended NO FURTHER ACTION (dated 01/30/2020). Page 12 of 20 HS1.Page 665 of 703 LETTERS & INFORMATION Page 13 of 20 HS1.Page 666 of 703 Page 14 of 20 HS1.Page 667 of 703 Page 15 of 20 HS1.Page 668 of 703 Page 16 of 20 HS1.Page 669 of 703 Page 17 of 20 HS1.Page 670 of 703 Page 18 of 20HS1.Page 671 of 703 Page 19 of 20 HS1.Page 672 of 703 Page 20 of 20 HS1.Page 673 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Shenicka Hohenkirk, ICMA Management Fellow CC: Kimberly Richardson, Interim Assistant City Manager Subject: Resolution 3-R-20, Approval of the City of Evanston Donation Policy Date: April 13, 2020 Recommended Action: Staff recommends City Council approval of Resolution 3-R-20, City of Evanston Donation Policy. Council Action: For Action Summary: At the March Human Service Committee meeting, staff was given feedback from the committee members regarding clarification of the donation policy. Staff has applied the changes to the policy where language needed clarification and renumbered the policy from the previous version. Section 10: Zoning and Procedure Approvals Previous Language: 10.1 Conditions, contributions and public benefits may only be requested from an applicant seeking location approval from the City if such requests are permitted or required by that decision making process for location approval. 10.2 Applicants seeking location approval, either individually or as part of a group, organization, or company shall not concurrently offer or make voluntary donations to the City. New Language: 10.1 Donations will not be accepted by any party, including a group, organization, company or person or any individual belonging to a group or organization or company with a pending application or matter before any City’s Boards or Commissions. Attachments: Donation Policy Updated Resolution 3-R-20 Donation Policy HS2.Page 674 of 703 Donation Policy for the City of Evanston 1. Objective and Purpose 1.1 Objective Donations of every type are offered to the City of Evanston for general or specific purposes. This policy will guide the review and acceptance of such donations, confirm that the City has relevant and adequate resources to manage such donations, and ensure that the City appropriately acknowledges the generosity of the donor. Partnership opportunities for donations for community benefits should respect relevant legislative and policy provisions and occur within an ethical framework that preserves the integrity of municipal decision making processes. 2. The purpose of this policy is to: Establish guidelines that ensure donations occur at arm’s length from any City decision - making process; Provide criteria and process for the acceptance of donations; and Confer upon Department Heads the delegated authority to accept and spend donations, within the parameters contained herein; and Give the City the ability to accept donations that meet its needs and capacity to maintain. 3. Scope The policy on voluntary donations to the City for community benefit includes donations made to the City, its agencies, boards and commissions, and donations requested or encouraged by staff directed to other organizations or community agencies. The City of Evanston desires to encourage donations, while at the same time considering fiscal impacts and on -going maintenance and operational costs. While this policy predominantly focuses on material donations, this policy should be considered to have broad applicability for unseen future donations. Page 2 of 19 HS2.Page 675 of 703 3.1 Definitions “Donations” are cash, tangible property, or in-kind contributions which provide assistance to the City. Donations do not constitute a business relationship since no reciprocal consideration is sought. Donations generally qualify for a tax receipt. “Gifts” are any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary vale including, but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government employment or the official position of an officer or employee. 3.2 Donations Examples of Donations: Memorials: trees, park benches, plaques Monetary: anything towards foundations within the City, various departments, fundraisers, discount deals from local business and charities affiliated with the City. Artwork: separate policy requirements added to this general policy under Artwork donations. 3.3 Donation Process a. Complete Donation Form. Select type of donation. Enter amount of donation. Enter other relevant details Enter honoree or commemoration. b. Submit Form to the Department relevant to the Donation type. c. Department Head will consider the donation and, if required, will forward the donation proposal to the City Council for consideration and approval. d. If the Department Head or City Council approves the donation, staff will contact donor to schedule donation installation and other details. e. Donation installation occurs. 4. Accepting Donations 4.1 The City may elect to accept or decline any donation. If the gift i s not accepted, the donor will be advised of the reason. 4.2 Staff will prepare a quarterly report to the City Council regarding all City donations. Any donations exceeding $25,000 will require City Council action for acceptance. Page 3 of 19 HS2.Page 676 of 703 5. General Conditions: 5.1 No advantage is to accrue to the donor or to any person not dealing at arm’s length to the donor as a result of the donation. 5.2 Donations cannot confer a personal benefit to any City employee or City Official. 5.3 Donations that violate City code or City policies, or the laws, state or federal laws, of the other orders of government will not be accepted by the City. 6. Eligible Uses 6.1 Eligible donations are those that support approved programs and services, durable assets; capital facilities or projects; asset improvement, restoration or capital maintenance; or cash for such purposes. 6.2 Donations must be for purposes consistent with the receiving Departments’ mandate, programs, services and activities and must be deemed to be in the public interest of the City. 6.3 Donations are only to be accepted if the receiving Department has the capacity to meet the initial and ongoing costs and obligations associated with the gift. 6.4 Donors who wish to make donations that support special purposes to be provided by an organization independent of the City should be directed, where po ssible, to the intended organization. 7. Ineligible Donors: 7.1 The City may decline donations from any donor who in the opinion of a Department Head under delegated authority, represents a reputational risk to the City through involvement in activities that are contrary to the values of the City or otherwise is in violation with City code as outlined in Section 5.3. Examples of ineligible donors include but are not limited to: Arms manufacturers; A party, committee, association, fund, or other organization (regardless of incorporation) that is required to file a statement of organization with the state board of elections or a county clerk under the Election Code; Any person or organization currently seeking official action by any officer or employee of the City; Any person or organization whose activities are regulated by an officer or employee of the City; Page 4 of 19 HS2.Page 677 of 703 Any person or organization that has interests that may be substantially affected by the performance or nonperformance of the official duties of an officer or employee of the City; Any person or organization that is required to be registered with the secretary of state under the lobbyist registration act; Proven or suspected criminal organizations; and Organizations that promote hatred against individuals or groups. The City may not accept donations from individuals or organizations involved in litigation with the City. 8. Authority to Accept and Spend Cash Donation 8.1 Donations of cash designated for a specific purpose will only be accepted by the City Manager or designee, and where any donations exceeding $25,000 will require City Council approval of acceptance or allowance to spend. 8.2 Where cash donations are being accumulated for a major project or fundraising campaign will require City Council action before an acceptance of the cash donation. 8.3 Unsolicited cash donations that remain unspent at the end of the year may be carried over to the following budget year only upon City Council approval. 9. Costs Associated with the Proposed Donation: 9.1 The City also has an interest in knowing in advance the full cost that may be associated with a donation, namely those which may relate to purchase, installation, maintenance and operation during the gift’s expected life cycle. In the ordinary course the amount of the donation should be sufficient to cover all such expenses. a. Neither purchase nor installation shall commence until the donor’s donation has been completed and funds have been received by the City for such purposes. b. As to donations requiring on-going operation and maintenance, amounts which are estimated to exceed $5,000 on an annual basis, the donation shall include an endowment sufficient to cover them, i.e. 20x the estimated amounts. In rare and unusual circumstances where the City has determined that the value of the donation substantially exceeds the cost associated therewith, these requirements may be Page 5 of 19 HS2.Page 678 of 703 waived, but only after appropriate. If the donor elects to not provide sufficient funds for future maintenance and repair, the City may reject the donation. 10. Procedure Approvals General: 10.1 Donations will not be accepted by any party, including a group, organization, company or person or any individual belonging to a group or organization or company with a pending application or matter before any City’s Boards or Commissions. 11. Procurement Decisions: 11.1 Voluntary donations for community benefits may not be solicited and offers may not be made by or accepted from a bidder, proponent or applicant to procurement, or their representative, concurrent to the procurement solicitation and award process. 11.2 The City shall not accept donations that are conditional upon the endorsement of any product, service or supplier. Current and prospective suppliers to the City that decline solicitations for donations shall not be penalized in procurement decisions of the City. Artwork Donation 12. Conditions Governing the Donation of Artwork to the City of Evanston Potential donors of artwork must submit the following information to the Public Art Subcommittee for review. The Committee shall determine the feasibility of the proposed donation and shall forward a recommendation to the Evanston Arts Council for review. If the Evanston Arts Council recommends acceptance of the proposed artwork, it well then go to the Human Services Committee and the City Council for approval or denial. If the host site is the Evanston Public Library, the Library Collections Committee will manage the review process.1 12.1 Materials to be submitted by Donor: a. photographs and/or slides of the work of art which depict it from all sides2 b. a written description of the artwork, including approximate dimensions (height, width, depth and weight), materials used, and any frames, backings, mounts or anchoring systems to be used in the installation of the artwork. 1 This is synthesized text between the City of Richmond, CA document and the third item under “Donation of Existing Works of Art” section of the “guidelines for public art projects or donations” document. 2 material in original policy Page 6 of 19 HS2.Page 679 of 703 c. Verification of authenticity (if applicable). 3 d. A site plan which identifies and describes the proposed site for the artwork and which accurately depicts the artwork in relationship to the surrounding environment e. A written description and/or drawing of the proposed method of installation and a timeline for the transportation and installation of the artwork. f. An estimated cost for transporting and installing the artwork (to be done at donor’s expense, unless otherwise agreed to by the City). g. Written authorization from the City department with jurisdiction over the site, approving the installation of the artwork. 12.2 Review and Acceptance Criteria; Proposed gifts of artwork shall be evaluated on the following criteria: a. An analysis of the relationship of the proposed artwork to its proposed location, and its relevance to its primary audience. b. An evaluation of the work’s aesthetic quality, relative to its fo rm, materials and craftsmanship; c. The availability and appropriateness of an acceptable site for the artwork. d. An analysis of the financial impact of the proposed gift on the Public Art Program, including costs related to the insuring of the artwork and to any long -term maintenance or conservation costs. e. An analysis of the impact of the proposed gift on other City dep artments, to include any routine operations or maintenance requirements. 12.3 Conditions of Acceptance a. The Public Art Subcommittee and Evanston Arts Council encourage clear and unrestricted gifts to the City of Evanston. Any conditions or restrictions atta ched to a gift or loan must be represented to the Public Art Subcommittee for review and to the City Council for approval.4 No work of art will be accepted with conditions deemed unacceptable by the Public Art Subcommittee or the City Council, nor will any work of art be accepted with a condition guaranteed to be kept in perpetuity. b. A legal document of transmittal, transferring title or loan of the artwork, and defining the rights and responsibilities of all parties, must accompany all gifts of artwork. 3 material in original policy (other materials listed above added from City of Richmond Document) 4 Should this follow the same PAC, Arts Council, Human Services Committee, City Council path? Page 7 of 19 HS2.Page 680 of 703 c. The City of Evanston requires that the creator of the artwork (artist) waive any right to the preservation of the artwork under the conditions set forth in the 1990 Visual Artist’s Rights Act. The artist may, however, retain any right to disclaim authorship of the artwork pursuant to and these Acts. Before any gift is accepted by the City, the artist must acknowledge in writing his/her approval that the City may remove and/or destroy the artwork at its discretion. Should the City decide to remove or destroy th e artwork, the City will provide the artist with 30 days’ notice of its intent to the last known address of the artist. The artist may, upon written approval by the City and at his/her own expense, remove and retain the artwork in lieu of its being destroyed by the City. 13 Donations of Personal or Real Property 13.1 Donations of real property to the City or its agencies, boards and commissions may only be accepted with the prior approval of City Council, which is to include approval of the budget for any future or ongoing obligations arising from the donation. 13.2 Where appropriate, approval of a donation of real property is to include the use and disposition of the real property including the net proceeds arising from a property transaction. 13.3 Donations of real property to the City or its agencies, boards and commissions, whether designated for specific purposes or not, will be held in the name of the City. 13.4 Donations of personal property will also be reviewed and considered by t his policy and subject to approval by the appropriate department head. 14. Managing and Reporting Donations 14.1. Offers or proposals for donations are to be referred to the appropriate Division directly. 14.2. In an effort to cultivate an ongoing relationship with donors, the receiving Division is to: a. Treat individual donors’ names and amounts given, and any other private or personal information, with respect and, except where the donor authorizes release of such information, with confidentiality to the extent provided by the law; b. Reasonably limit the frequency of solicitations; and c. Respond promptly to a donor’s question or complaint. Page 8 of 19 HS2.Page 681 of 703 15. Acknowledgements, Forms and Receipts 15.1 The City is committed to the highest standards of donor stewardship and accountability. This includes appropriate acknowledgement and recognition for donations. Accordingly, for donations valued at $100 or more, a formal letter of acknowledgement and gratitude will be sent to the donor by the Department. 16. Documentation and Communication with Donors 16.1 All donations must be documented by the recipient department using the City’s donation form(s). a. The donation communication to donors should: i. Convey the terms and requirements of the donation, including d onor contact information, the purpose of the donation, the value of the donation, information about the tax receipt, how unused funds will be dealt with and the responsibilities of the respective parties. ii. A statement acknowledging that the donation may be subject to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. 16.2 When a gift is received from a donor is over $250, the recipient Department must supply the donor with an income tax receipt. 17. Accounts 17.1 Donations designated for specific purposes or for the general purpose of a specific program, including donations of real property and the net proceeds of any property transaction, are to be used by the program for the purpose specified by the donor. 17.2 For purposes of financial control and accountability, donations are to be credited to appropriate accounts of the City. 17.3 Donations may not be managed informally or held in personal or external accounts or trust funds. This would not apply to independent community fundraising campaigns until such time that the campaign contributions are donated to the City. 17.3 Donations of cash or property to the City, where the purpose is not specified and which are not part of an approved fundraising initiative, are deemed to be undesignated and become contributions to general revenue of the City or assets of the Cit y, unless the recipient Department seeks council approval for the requested purpose. Page 9 of 19 HS2.Page 682 of 703 ***Applications for donations are below*** Page 10 of 19 HS2.Page 683 of 703 ART DONATION FORM Donor Information Name: Address: City: ZIP: Phone: Email: Art Work Artist: Title of Artwork: Dimension (H x W x D): Size: Media: Price or Value/NFS: Creation Date: Current Condition of Artwork: Written Description of Artwork: Required Maintenance & Cost of Artwork: Installation and Proposal of Artwork (Site/Location): Estimated Cost of Transportation & Installation (If Any): Page 11 of 19 HS2.Page 684 of 703 *Uploads Acceptable: pictures, valuation, and verification of authenticity Page 12 of 19 HS2.Page 685 of 703 Miscellaneous Donation Form Donor Information Name: Address: City: ZIP: Phone: Email: Date of Donation: Donation Value: Type of Donation: If Monetary Donation, Amount: Department for Donation: Description of Donation: Authorized Signature: Date: (Department Signature) Page 13 of 19 HS2.Page 686 of 703 APPLICATION FORM Dedication of a tree in the Memorial Section of the Ladd Arboretum Donations for existing memorial trees that have not been dedicated are based on the following scale: SHADE & FLOWERING TREES EVERGREENS 6” trunk diameter ......................... 300.00 8-10 feet ........................... 300.00 7” trunk diameter ......................... 350.00 10 feet and up................... 400.00 8” trunk diameter ......................... 400.00 It is also possible to add tree varieties not currently available in the arboretum. Note that there is limited space available for new memorial trees. Donations for new memorial trees are based on the following scale: SHADE & FLOWERING TREES* 2 – 2 1/2” trunk diameter................................ 500.00 Check one: Plant tree of your choice Please call to discuss type of tree to add Once you have made your selection, a name plate will be placed near the trunk of the tree you select. The name plate will be arranged as follows: Please indicate the manner in which you want the name to appear on the plate. A maximum of twenty - one spaces are available. This includes periods and spaces between first and last names. Some samples of names are: Mary P. Jones; George J. Adams; Ruth Walte rs. Please print the name on the line below exactly the way you would like it to appear on the name plate. ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ __ (21 space maximum) 1) Botanical name of the tree (i.e. Acer rubrum) 2) Common name of tree (i.e. Red Maple) 3) Name of person to whom the tree is dedicated Page 14 of 19 HS2.Page 687 of 703 Name of Donor: __________________________________________________________________ City/State/Zip: ___________________________________________________________________ Daytime phone: (___)_______________________________________________________________ Email address: __________________________________________________________________ Make checks payable to “City of Evanston”. Remember gifts are deductible for Federal Income Tax purposes. Mail check and this form to: City of Evanston – Forestry Division 2100 Ridge Avenue Evanston, IL 60201 Attention: Memorial Tree Dedication of a Memorial Bench at City of Evanston Parks and Lakefront Donations for existing benches that have not been dedicated are: $4,500.00 Donations for a new bench are: $6,000.00 Once you have made your selection, a name plate will be placed on the bench. Please indicate the manner in which you want the name to appear on the plate. A maximum of three lines with twenty-one spaces each are available. This includes periods and spaces between first and last names. Some samples of names are: Page 15 of 19 HS2.Page 688 of 703 Mary P. Jones; George J. Adams; Ruth Walters. Please print the name on the lines below exactly the way you would like them to appear on the name plate. (21 space maximum) Location of Bench:_____________________________________________________________ Name of Donor:_______________________________________________________________ City/State/Zip:__________________________________________________________ Phone: ( )_____________________ Email address: _____________________________________ Make checks payable to “City of Evanston”. Remember gifts are deductible for Federal Income Tax purposes. Mail check and this form to: City of Evanston – Greenways Division 2100 Ridge Avenue Evanston, IL 60201 Attention: Memorial Bench ~ If you have any questions regarding Memorial trees or benches, please contact (847) 448-4311 ~ Page 16 of 19 HS2.Page 689 of 703 1/08/2020 3-R-20 A RESOLUTION Approval of the City of Evanston Donation Policy WHEREAS, City of Evanston should establish guidelines and provide criteria for the acceptance of donations that give the City the ability to accept donations that meet its needs and capacity to maintain the donation given; and WHEREAS, The City of Evanston desires to encourage donations, while at the same time considering fiscal impacts and on-going maintenance and operational costs; and WHEREAS, Partnership opportunities for donations for community benefits should respect relevant legislative and policy provisions and occur within an ethical framework that preserves the integrity of municipal decision making processes ; and WHEREAS, this policy predominantly focuses on material donations, this policy should be considered to have broad applicability for unseen future donations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: The City Council hereby adopts the City of Evanston Donation Policy attached as Exhibit A. SECTION 2: Resolution 3-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 17 of 19 HS2.Page 690 of 703 3-R-20 ~2~ _______________________________ Stephen H. Hagerty, Mayor Attest: ____________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 18 of 19 HS2.Page 691 of 703 3-R-20 ~3~ EXHIBIT A The City of Evanston Donation Policy Page 19 of 19 HS2.Page 692 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Hugh DuBose, Assistant City Attorney Subject: Ordinance 32-O-20, Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs and Rabbits Date: April 13, 2020 Recommended Action: Staff recommends adoption of Ordinance 32 -O-20, approving restrictions on the sale and adoption of cats, dogs, and rabbits in Evanston. Council Action: For Action Summary: Ordinance 32-O-20 implements restrictions on the adoption and sale of cats, dogs, and rabbits in the City of Evanston. The City of Evanston fosters a “no-kill” community for cats, dogs, and rabbits. “No-kill” is defined as saving every dog and cat in a shelter that ca n be saved. The definition includes healing the animals that can be healed, treating behaviors that can be treated, and prioritizing safety and a high quality of life for both pets and people in our communities. A no-kill community is also charged with reducing the number of animals entering shelters through spay/neuter education and services and increasing the number of animals leaving shelters through adoption and other programs that lead to them finding safe places to call home. The City of Evanston Animal Shelter currently operates as a “no-kill” animal shelter for cats and dogs, but is unable to provide similar services for rabbits. The City needs to take action to prevent the increased population of unwanted cats, dogs, and rabbits as it creates both an economic burden on the City and a humane burden on the animals. To date the City has not adopted an ordinance to help effectuate the City’s “no -kill” goals. Ordinance 32-O-20 supports the City’s no-kill goal by placing restrictions how cats, dogs, and rabbits can be sold or adopted in Evanston. Most importantly, the ordinance requires adopted animals to be spayed and neutered and animals are only sold from breeders meeting breeders ensure the County to implemented by requirements objective Cook co included nducting responsible breeding practices. Additionally, exceptions are for individuals giving their pets up for adoption if they offer no more than 2 animals in a 5 year HS3.Page 693 of 703 period and if neutering or spaying the animal would endanger the animals life . Finally, Ordinance 32-O-20 imposes penalties for individuals or companies that violate the provisions of 32-O-20. Attachments: Ordinance 32-O-20 Adding restrictions on the sale of cats dogs rabbits Page 2 of 8 HS3.Page 694 of 703 2/14/2020 2/20/2020 3/5/2020 3/6/2020 32-O-20 AN ORDINANCE Amending City Code Title 3 to Restrict the Sale and Adoptions of Cats, Dogs, and Rabbits WHEREAS, the City of Evanston seeks to promote responsible and humane pet sales and ownership; and WHEREAS, the City seeks to end inhumane practices of over-breeding, in-breeding, inadequate veterinary care, and other negative consequences of irresponsible commercial breeding ad sales; and WHEREAS, Whereas, the City of Evanston desires to be a "no-kill" community and the Evanston Animal Shelter has implemented a no-kill policy; and WHEREAS, No-kill shelters seek to save every dog and cat in a shelter who can be saved, which means healing the animals who can be healed, treating behaviors that can be treated, and prioritizing safety and a high quality of life for both pets and people in our communities; and WHEREAS, No-kill shelters aim to reduce the number of animals entering shelters through spay/neuter education and services and increasing the number of animals leaving shelters through adoption and other programs that lead to animals finding proper homes; WHEREAS, the Evanston Animal Shelter does not have the capacity or expertise to care for abandoned rabbits and the local animal rescue that does have this Page 3 of 8 HS3.Page 695 of 703 32-O-20 ~2~ expertise has expressed concern about the number of rabbi ts requiring rescue in Evanston; and WHEREAS, the increased population of unwanted Cats, Dogs, and Rabbits creates both an economic burden on the City and a humane burden on the animals. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Title 3 of the Evanston City Code of 2012, as amended, is hereby amended to add the following: CHAPTER 33 – SALE OF CATS, DOGS, and RABBITS 3-33-1 – Restrictions on the Sales and Adoptions of Cats, Dogs, and Rabbits (A) No cat, dog, or rabbit shall be sold or adopted in the corporate limits of the City of Evanston unless: (1)The cat, dog, or rabbit is spayed or neutered prior to the sale or adoption and the animal comes from; (a) An animal shelter, animal care facility, kennel, pound or training facility operated by any subdivision of local, state or federal government; or (b) An animal rescue organization, which only includes any not -for profit organization which has tax-exempt status under Section 501(c)(3) of the United States Internal Revenue Code, whose mission and practice is, in whole or in significant part, the rescue and placement of animals in permanent homes. This term “animal rescue o rganization” does not include an entity that is a breeder or broker or one that obtains animals from a breeder or broker for profit or compensation. (c) Exceptions: Chapter 33 does not apply if: Page 4 of 8 HS3.Page 696 of 703 32-O-20 ~3~ (i) An individual offers two (2) or fewer cats, dogs, or rabbits for adoption over a five (5) year period and does not receive compensation in any form as part of the adoption, or (ii) A veterinarian determines that neutering or spaying the animal would endanger the health of the animal. Such a determination must be made in writing and by a veterinarian licensed to practice in the State of Illinois. (2) The cat, dog, or rabbit is obtained from a breeder and the following requirements are met: (a) The breeder holds a valid USDA class "A" license as defined by the Animal Welfare Act, as found in the Code of Federal Regulations, listing all site addresses where regulated animals are located; and (b) The breeder owns or possesses no more than five female cats, dogs or rabbits capable of reproduction in any 12 -month period; and (c) No more than five female cats , dogs, or rabbits capable of reproduction are housed at the site address where the retail animal was born or housed, including animals owned by persons other than the breeder; and (d) In addition to any disclosures required by subsection (c) or otherwise required by law, the following information shall be maintained and provided for each animal: (i) The active USDA license number(s) of the animal's breeder; (ii) Any previous USDA license number(s) held by the animal's breeder in the last five years; (iii) The name, mailing and site address location(s) of the breeder as they appear on the breeder's active USDA license; (iv) All names the breeder is doing business as; (v) The total number of female dogs, cats or rabbits capable of reproduction owned or possessed by breeder; (vi) The sire and dam of the animal; Page 5 of 8 HS3.Page 697 of 703 32-O-20 ~4~ (vii.) The name and address of the location where t he animal was born; and (vii) The name(s) and address of any other location(s) where the animal was housed by the breeder after birth. 3-33-2. – Required Disclosures (A) Disclosures required . Any seller of a cat, dog, or rabbit or person offering the same animals for sale or adoption shall make the following disclosures to the customer about such animal: (1) For any Cat, Dog, or Rabbit obtained from animal shelter, animal care facility, animal rescue organization, kennel, breeder, pound, training facility, humane society, or other type of rescue organization, the seller must provide proof the animal is spayed or neutered prior to the sale or adoption. (2) For each dog or cat: A written disclosure meeting all of the requirements set forth in Sections 3.5 or 3.15, as applicable, of the Animal Welfare Act, codified at 225 ILCS 605; and (3) For each rabbit: (i) The breed, approximate age, sex and color of the animal; (ii) The date and description of any inoculation or medical treatment that the animal received while under the possession of the pet shop operator; (iii) The name and address of the location where the animal was born, rescued, relinquished or impounded; and (iv) If the animal was returned by a customer, the date of and reason for the return. (4) The disclosures required under this section shall be provided by the seller to the customer in written form and shall be signed by both the seller and customer at the time of sale. The Seller shall retain the original copy of such disclosure and acknowledgement for a period of two years from the date of sale. Upon request by an authorized Administrator or Animal control warden, the original copy of such disclosure and acknowledgement shall be made immediately available for inspection by such authorized offi cial. The seller operator shall post, in writing, in a conspicuous place all of the information about a cat , dog, or rabbit required under this subsection and other applicable law. Page 6 of 8 HS3.Page 698 of 703 32-O-20 ~5~ 3-33-3.- Enforcement and Penalties (A) Enforcement. The Department of Animal Control shall enforce this Section, and the Sheriff shall assist the department in said enforcement. (B) Violations and Penalty. Any person violating any section of Chapter 33 of Title 3 shall be fined not less than five hundred dollars ($500.00) nor more than one thousand five hundred dollars ($1500.00) for each offense. Every day such violation continues shall constitute a separate and distinct offense. SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Corporation Counsel Page 7 of 8 HS3.Page 699 of 703 32-O-20 ~6~ Page 8 of 8 HS3.Page 700 of 703 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Rules Committee From: Darlene Francellno, Mayoral/Aldermanic Assistant CC: Kimberly Richardson, Interim Assistant City Manager Subject: Approval of Revised 2020 City Council Meeting Schedule Date: April 13, 2020 Recommended Action: The Rules Committee recommends City Council approval of the revised 2020 City Council Meeting Schedule. Council Action: For Action Summary: City Council meetings are currently held three times a month on the second, third, and fourth Mondays (unless otherwise noted). It has been the practice of the City Council to discuss "Special Orders of Business" on the third Monday of each month. The Rules Committee approved the recommend ation to revise the City Council meeting schedule to remove the third Mondays of each month. Attachments: 2020 City Council Meeting Schedule REVISED - MARCH 2020 R1.Page 701 of 703 3/13/2020 City Council 2020 Meeting Schedule (REVISED-3/13/2020) January 13 July 13 21* (Tuesday)** 27 27 February 10 August 10 17*(Presidents’ Day) 24 March 9 September 14 23 29 (Tuesday)** April 13 October 12 (Columbus Day) 27 26 May 11 November 9 26 (Tuesday)** 23 June 8 December 14 22 City Council meetings are held on the 2nd and 4th Mondays of each month, only one meeting is scheduled for the months of August and December on the 2nd Monday. City Council meetings are scheduled to begin immediately following the conclusion of the Planning & Development Committee meetings that begin at 6:45 p.m. **Tuesday dates are due to a holiday: May 25th - Memorial Day and September 28th - Yom Kippur. Page 2 of 2 R1.Page 702 of 703 Memorandum To: Honorable Mayor and Members of the City Council From: Darlene Francellno, Mayoral/Aldermanic Assistant CC: Kimberly Richardson, Interim Assistant City Manager Subject: Approval of M/W/EBE Committee and Economic Development Committee Appointments Date: April 13, 2020 Recommended Action: The Mayor recommends City Council approval of the appointment of Gretchen Kleinert to the M/W/EBE Committee and Scott Ogawa to the Economic Development Committee. Council Action: For Action Summary: For Appointment Gretchen Kleinert – M/W/EBE Committee Gretchen Kleinert is the chief operating officer of The Chicago TREND Corporation, a startup social to development commercial strengthen catalyzes that enterprise strategic neighborhoods. Previously, she served as vice president for RW Ventures, LLC, an economic development firm, and as director of research at World Business Chicago. Gretchen is a member of the Financial Capital Committee of the Cook County Commission on Social Innovation and has served on the Chicago Metropolitan Agency for Planning (CMAP) Economic Development Committee since 2011. She earned a master’s degree in Regional Planning from the University of North Carolina at Chapel Hill, and a bachelor’s degree in Statistics from the University of Chicago. Scott Ogawa - Economic Development Committee Department University’s Northwestern at professor an is Ogawa Scott of associate Economics. In addition to teaching and researching, Scott serves in a number of advisory capacities, including as an Accessible NU faculty advisory board member and as a member of the One Book One Northwestern selection committee. He holds a Ph.D. in Economics from Northwestern University and a master’s degree in Mechanical Engineering from Stanford University. APP1.Page 703 of 703