HomeMy WebLinkAbout11.16.20
AGENDA
Special City Council Meeting
Monday, November 16, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Virtual
5:30 PM
Due to public health concerns, residents will not be able to provide public comment in -person at the meeting.
Those wishing to make public comments at the Administrative & Public Works Committee, Planning &
Development Committee or City Council meetings may submit written comments in advance or sign up to provide
public comment by phone or video during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-signup or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on
Cable Channel 16
Page
(I) ROLL CALL: BEGIN WITH ALDERMAN FISKE
A.
Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff
recommends a suspension of the rules regarding in-person attendance
requirements for public meetings, allowing for City Council members
and City staff to participate in this meeting remotely.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Page 1 of 9
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak long er than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
2021 Budget Discussion
Staff recommends discussion of the 2021 Proposed Budget
For Discussion
2021 Budget Discussion - Attachment - Pdf
4 - 9
(VII) CALL OF THE WARDS
(VIII) UPCOMING ALDERMANIC COMMITTEE MEETINGS
A.
Date Time Board/ Committee/Commission
11/17 7:00 p.m. Zoning Board of Appeals Meeting
11/17 7:00 p.m. Housing & Community Development Act
Committee
11/18 2:30 p.m. Design and Project Review Committee
11/18 6:30 p.m. M/W/EBE Development Committee
11/19 6:30 p.m. Equity and Empowerment Commission
11/20 9:15 a.m. Reparations Subcommittee Meeting
11/23 4:30 p.m. Administration & Public Works Committee
11/23 5:00 p.m. Planning & Development Committee
11/23 5:00 p.m. City Council
11/23 5:30 p.m. Design and Project Review Committee
Page 2 of 9
(IX) ADJOURNMENT
Page 3 of 9
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Subject: 2021 Budget Discussion
Date: November 16, 2020
Recommended Action:
Staff recommends discussion of the 2021 Proposed Budget
Council Action:
For Discussion
Summary:
The 2021 Proposed Budget Ordinance was introduced at City Council on November 9, 2020.
City Council decided to hold an additional meeting for further discuss ion of the 2021
Proposed Budget on Monday, November 16, 2020.
The documents attached provide summary information about the 2021 Proposed Budget as
revised for the November 9 City Council meeting. These are also available on the City's
website at www.cityofevanston.org/budget.
Throughout the budget process, staff prepares budget memos in response to questions and
requests by City Council. A few additional memos were prepared and posted since the
November 9 City Council meeting. They can also be found on the budget webpage at
www.cityofevanston.org/budget.
City staff and consultants will present additional information on funding for the Police and Fire
Pensions as requested.
Attachments:
Attachment A 2021 Budget All Funds
Attachment B General Fund Summary Chart
Attachment C 2021 Updated Budget Balancing Worksheet
SP1.Page 4 of 9
Fund Fund #2020 Adopted
Budget
2020 Estimated
Amount
2021 Proposed
Budget
Net Change
(2020-2021)
Percent Change
(2020-2021)
General 100 117,200,492 108,995,146 111,670,194 (5,530,298) -4.7%
General Assistance 175 1,315,848 1,315,273 1,325,044 9,196 0.7%
Human Services 176 3,367,752 3,367,102 3,695,721 327,969 9.7%
Reparations Fund 177 250,000 - 400,000 150,000 60.0%
Good Neighbor Fund 180 1,000,000 1,000,000 1,000,000 - 0.0%
Library 185 8,472,778 8,242,309 8,331,744 (141,034) -1.7%
Library - Debt Service 186 480,144 480,144 482,243 2,099 0.4%
Library - Capital 187 543,000 543,000 449,000 (94,000) -17.3%
Motor Fuel 200 3,484,987 3,184,987 4,366,987 882,000 25.3%
Emergency Telephone E911 205 1,821,374 1,835,740 1,524,371 (297,003) -16.3%
Special Service Area # 9 210 592,665 592,665 575,000 (17,665) -3.0%
CDBG 215 1,963,875 2,112,281 2,756,197 792,322 40.3%
CDBG Loan 220 175,000 175,025 175,000 - 0.0%
Neighborhood Improvement 235 - 150,000 - - N/A
HOME 240 659,678 527,678 564,941 (94,737) -14.4%
Affordable Housing 250 1,713,366 846,542 2,529,244 815,878 47.6%
Debt Service 320 15,840,981 15,840,981 15,133,666 (707,315) -4.5%
Howard-Ridge TIF 330 541,113 586,113 1,053,113 512,000 94.6%
West Evanston TIF 335 740,000 230,000 780,000 40,000 5.4%
Dempster-Dodge TIF 340 167,870 167,870 170,923 3,053 1.8%
Chicago-Main TIF 345 753,820 695,610 1,397,843 644,023 85.4%
Special Service Area #6 350 221,500 221,500 221,500 - 0.0%
Special Service Area #7 355 154,600 130,000 115,000 (39,600) -25.6%
Special Service Area #8 360 60,200 60,200 60,200 - 0.0%
Capital Improvement 415 17,051,881 8,111,344 10,401,766 (6,650,115) -39.0%
Crown Construction 416 8,330,000 10,637,500 1,637,500 (6,692,500) -80.3%
Crown Center Maintenance 417 - - - - N/A
Special Assessment 420 957,930 707,930 989,314 31,384 3.3%
Parking 505 13,362,194 10,209,644 11,251,334 (2,110,860) -15.8%
Water 510-513 50,147,012 35,361,064 44,417,334 (5,729,678) -11.4%
Sewer 515 14,717,225 13,217,498 12,637,237 (2,079,988) -14.1%
Solid Waste 520 5,837,705 5,839,105 6,001,623 163,918 2.8%
Fleet Maintenance 600 3,161,051 2,565,615 3,182,673 21,622 0.7%
Equipment Replacement 601 2,660,000 2,695,664 2,000,000 (660,000) -24.8%
Insurance 605 19,437,284 19,437,285 20,218,087 780,803 4.0%
Fire Pension 700 10,076,897 10,076,897 11,030,300 953,403 9.5%
Police Pension 705 13,449,007 13,449,007 14,701,000 1,251,993 9.3%
Total All Funds 320,709,230$ 283,608,719$ 297,246,100$ (23,463,130)$ -7.32%
All budget totals are gross figures prior to eliminating interfund transfers.
Total Budgeted Expenditures By Fund
Attachment APage 2 of 6SP1.Page 5 of 9
2021 Proposed Budget - General Fund Summary (updated November 9, 2020)
Operating General Fund Revenue FY 2019 Actual
Amount
FY 2020 Adopted
Budget
FY 2020 Estimated
Amount
FY 2021 Proposed
Budget
Change 2021-2020
Budget
PROPERTY TAXES 29,888,938 29,362,987 28,450,034 29,948,539 585,552
OTHER TAXES 53,637,882 55,240,000 46,804,559 48,775,000 (6,465,000)
OTHER REVENUE 1,422,940 1,655,100 1,750,805 1,093,100 (562,000)
LICENSES, PERMITS AND FEES 7,667,185 7,663,550 7,194,588 8,085,550 422,000
CHARGES FOR SERVICES 9,222,780 10,187,350 8,544,830 9,357,875 (829,475)
INTERFUND TRANSFERS 8,817,013 8,979,103 9,442,318 9,149,103 170,000
FINES AND FORFEITURES 5,108,236 4,670,500 2,669,092 4,123,500 (547,000)
INTERGOVERNMENTAL REVENUE 1,236,263 1,006,967 2,038,478 1,584,942 577,975
INTEREST INCOME 210,194 55,000 85,375 55,000 -
Total General Fund Revenue 117,211,433 118,820,557 106,980,079 112,172,609 (6,647,948)
Operating General Fund Expenses FY 2019 Actual
Amount
FY 2020 Adopted
Budget
FY 2020 Estimated
Amount
FY 2021 Proposed
Budget
Change 2021-2020
Budget
CITY COUNCIL 540,902 552,609 486,084 556,166 3,556
CITY CLERK 218,776 182,073 180,003 178,795 (3,278)
CITY MANAGER'S OFFICE 7,994,888 8,924,121 8,500,326 6,004,832 (2,919,289)
LAW 706,077 683,577 555,006 576,892 (106,685)
ADMINISTRATIVE SERVICES 9,752,431 10,312,914 9,333,368 10,360,246 47,332
COMMUNITY DEVELOPMENT 3,082,258 3,425,044 3,170,049 3,073,829 (351,215)
POLICE 38,962,955 41,131,727 38,299,716 39,964,293 (1,167,434)
FIRE MGMT & SUPPORT 25,332,850 25,985,716 25,630,525 26,236,574 250,858
HEALTH 2,975,767 1,374,177 1,486,069 1,306,416 (67,761)
PARKS, REC. AND COMMUNITY SERV.12,364,345 11,661,451 9,843,182 11,389,361 (272,090)
PUBLIC WORKS AGENCY 13,243,814 12,967,082 11,510,817 12,022,791 (944,291)
Total General Fund Expense 115,175,062 117,200,492 108,995,145 111,670,194 (5,530,298)
NET SURPLUS (DEFICIT)2,036,371 1,620,065 (2,015,066) 502,415
BEGINNING FUND BALANCE $ 13,632,363 $ 15,668,734 $ 13,653,668
ENDING FUND BALANCE $ 15,668,734 $ 13,653,668 $ 14,156,083
FUND BALANCE PERCENTAGE 13.6%12.5%12.7%
Attachment B
Page 3 of 6
SP1.Page 6 of 9
Proposed 2021 Budget Balancing Worksheet
General Fund Summary Revenues Expenses Net
Baseline General Fund 110,470,609 115,048,660 (4,578,051)
Proposed General Fund Changes (detail below)1,702,000 (3,378,466)5,080,466
Proposed General Fund Budget 112,172,609 111,670,194 502,415
Contribution to General Fund Balance 500,000
Proposed General Fund Changes Revenues Expenses
City-Wide Changes
Non-union GWI - 1.5% on July 1 (reduced from 2.5% on January 1)(237,000)
Increase non-union health insurance contribution percentage 0
Remote work stipend 25,000
Property tax revenue to support fund balance 0
CARP Initiatives
Electric Aggregation Fee 75,000
Infrastructure Maintenance Fee 485,000
Billing for franchise electric accounts 485,000
Electricity Savings on Franchise Accounts (70,000)
City Manager's Office
Contribution to SSA9 - Move to Solid Waste Fund (50,000)
Emergency Operations Center - expect 75% grant funded 75,000 100,000
Reduce Service Agreements/Contracts (10,000)
Hold Vacant - Senior Accountant (1 FTE)(133,696)
- Part-time Accounting services 50,000
Hold Vacant - Administrative Assistant (1 FTE)(86,624)
Hold Vacant - Administrative Lead (1 FTE)(84,911)
Hold Vacant - Equity and Empowerment Coordinator (1 FTE)(102,921)
- Hire Equity Consultant - $100,000 from Good Neighbor Fund
Eliminate - Art Design Coordinator (1 FTE)(101,297)
- Graphic design contract expenses 25,000
Hold Vacant - Customer Services Representative (1 FTE) - in Parking Fund
Law Department
Hold Vacant - Assistant City Attorney (1 FTE)(116,364)
- Temporary contract attorney 50,000
Administrative Services
Reduce transfer to Equipment Replacement Fund (bond funded)(350,000)
Anticipated Crossing Guard savings from virtual schooling (315,000)
D65 funding 50% of Crossing Guards in Fall 2021 150,000
Reduction in HR Testing Services and Test Admin (32,000)
Hold Vacant - Digital Services Specialist (1 FTE)(106,176)
- Increase in IT seasonal for virtual working support 25,000
Hold Vacant - Parking Enforcement Officer PT (0.5 FTE)(34,302)
Hold Vacant - Facilities Maintenance Worker PT (0.5 FTE)(32,767)
Hold Vacant - Facilities Maintenance Worker III (1 FTE)(97,945)
Hold Vacant - Parking Operations Coordinator (1 FTE) - in Parking Fund
Eliminate - Parking Maintenance Worker (1 FTE) - in Parking Fund
Page 4 of 6
SP1.Page 7 of 9
Community Development
Hold Vacant - Structural Inspector/Plan Reviewer (1 FTE)(103,941)
Hold Vacant - Plan Reviewer (1 FTE)(103,941)
- Costs for increase in SafeBuilt contractors 50,000
Add Position - Property Maintenance Inspector (1 FTE)100,000
Health & Human Services
Hold Vacant - Senior Management Analyst (1 FTE)(115,317)
- Functions filled by Public Health Data Coordinator
COVID-19 Contact Tracing Grant - funded programs and positions 420,000 420,000
Police
D65 funding for School Resource Officers (Fall 2021)40,000
D202 funding for School Resource Officers (Fall 2021)60,000
Police Union Concessions - currently in negotiations (140,000)
Eliminate - Records Input Operator (1 FTE) (90,000)
Hold Vacant - Service Desk Officers II (3 FTE)(218,875)
Hold Vacant - Service Desk Officer I (1 FTE)(80,000)
Eliminate - Towing Coordinator (1 FTE) (111,000)
Hold Vacant - Police Commanders (2 FTE) - 1 held since 2019 (310,143)
Eliminate - Police Officers (11 FTE) (4 held vacant since 2018)(942,876)
Eliminate - Assistant Communications Coordinator (1 FTE) - in E911 Fund
- Telecommunicator (2 FTE) moved to E911 Fund
Fire
IAFF GWI - Reduced to 0%. Included in baseline, savings of $254,000
Hold Vacant - Administrative Lead (1 FTE)(86,380)
Hold Vacant - Firefighter/Paramedic (2 FTE)(166,092)
- Increase in Fire Department overtime 100,000
Ground Emergency Medical Transport Grant Revenue 100,000
Parks, Recreation & Community Services
Hold Vacant - Data Control Clerk (1 FTE)(69,664)
Hold Vacant - Facilities Coordinator, Gibbs-Morrison (1 FTE)(100,989)
Increase in mimimum wage ($1 per hour)70,000
Increase to Boat Launch Fee 7,000
Increased demand for boat launch 30,000
Increased demand for park permits 10,000
Public Works Agency
Increase transfer from Water Fund (Lincolnwood water sales)250,000
Move to Other Funds - Environmental Services Coordinator (1 FTE)(129,607)
Hold Vacant - Forestry Worker I (1 FTE)(82,755)
- Increase expenses for contract tree services 25,000
- Increase expenses for contract greenways services 25,000
Hold Vacant - Streets Supervisor (1 FTE)(115,884)
Total General Fund Proposed Changes 1,702,000 (3,378,466)
Page 5 of 6
SP1.Page 8 of 9
Human Services Fund (working)Revenues Expenses
Increase to baseline expenses 250,000
Emergency Response Alternatives Program 200,000
Support for Senior Services 50,000
Increase to Human Services Tax Levy 500,000
Solid Waste Fund Revenues Expenses
Move contribution to SSA #9 to Solid Waste Fund 50,000
Residential refuse fee increases (Effective July 1, 2020)178,750
- 65 gallon cart - increase monthly cost from $9.14 to $10.15
- 95 gallon cart - increase monthly cost from $20.64 to $22.91
Condominium refuse fee increase (Effective July 1, 2020)33,000
- Increase monthly cost from $8.85 per unit to $9.82 per unit
Apartment refuse fee increase (Effective July 1, 2020)26,500
- increase monthly cost from $1.85 to $2.52 per unit
Yard waste fee increase (Effective July 1, 2020)75,000
- Increase annual cost from $25 to $35
Page 6 of 6
SP1.Page 9 of 9