HomeMy WebLinkAbout10.19.20
AGENDA
Special City Council Meeting
Monday, October 19, 2020
Lorraine H. Morton Civic Center, Virtual
6:00 PM
Due to public health concerns, residents will not be able to provide public
comment in-person at the meeting. Those wishing to make public comments at the
Administrative & Public Works Committee, Planning & Development Committee or
City Council meetings may submit written comments in advance or sign up to
provide public comment by phone or video during the meeting by completing the
City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL : BEGIN WITH ALDERMAN REVELLE
1.
Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff
recommends a suspension of the rules regarding in -person attendance
requirements for public meetings, allowing for City Council members
and City staff to participate in this meeting remotely.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
Page 1 of 23
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
2021 Proposed Budget and Capital Improvement Program
Staff requests Council discussion of the 2021 Proposed Budget and
Capital Improvement Program.
For Discussion
2021 Proposed Budget and Capital Improvement Program - Attachment
- Pdf
4 - 12
SP2.
Resolution 88-R-20, Appointing Erika Storlie As City Manager And
Authorizing the Mayor to Enter Into A City Manager Employment
Contract With Erika Storlie
Mayor Hagerty recommends City Council approval of Resolution 88-R-
20 to appoint Erika Storlie City Manager and enter into an employment
agreement.
For Action
Appointing Erika Storlie As City Manager And Authorizing the Mayor to
Enter Into A City Manager Employment Contract With Erika Storlie
Resolution 88-R-20 - Pdf
13 - 23
(VII) CALL OF THE WARDS
Page 2 of 23
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(VIII) UPCOMING ALDERMANIC COMMITTEE MEETINGS
(IX) ADJOURNMENT
Page 3 of 23
Memorandum
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Interim City Manager
CC: Hitesh Desai, Chief Financial Officer; Kate Lewis-Lakin, Budget
Coordinator
Subject: 2021 Proposed Budget and Capital Improvement Program
Date: October 19, 2020
Recommended Action:
Staff requests Council discussion of the 2021 Proposed Budget and Capital Improvement
Program.
Council Action:
For Discussion
Summary:
The 2021 Proposed Budget was published to the City 's website on Friday, October 9. Budget
documents at available are www.cityofevanston.org/budget 2021 the of summary . A
Proposed Budget is available here. Staff will present an overview of the 2021 Proposed
Budget at the October 19, 2020 City Council meeting.
Capital Improvement Program (CIP) Overview
The annual Capital Improvement Program (CIP) is divided into different ar eas based on type
of construction. Each of these areas has different typical funding sources as shown in the
table below:
SP1.Page 4 of 23
See attachment for proposed 2021 CIP program.
Because of the pandemic, the typical funding for the proposed 2021 CIP has been altered (in
most cases reduced). The three funding sources most impacted are as follows:
1. Motor Fuel Tax/Rebuild Illinois funds (MFT-RI) – The City receives approximately
$2.0M in annual Motor Fuel Tax (MFT) funds rebated from the State of Illinois. These
funds are legally required to be spent on expenses related to transportation
infrastructure. Current practice is for some funding to be spent on operations (Public
Works salaries) and approximately $1.2M to be spent in the annual CIP for street
resurfacing. This year, the State of Illinois announced it would rebate additional
funding as MFT-RI, but the additional funds are required to be spent on capital
improvement. Staff has responded by shifting regular MFT funds to cover additional
operations costs normally paid from the General Fund (salt purchase, electricity
purchase for street lights and traffic signals), but even with this reduction in regular
MFT funds spent on capital improvement, there is still a proposed increase in street
resurfacing proposed in 2021. This is a temporary increase and is not expected to last
beyond 2022, when more operation expenses will need to be funded by the General
Fund again in order to maintain the standard street resurfacing program.
2. 2021 General Obligation Bonds – The annual GO Bond issued is typically $10M -12M
for CIP, not including bonds for miscellaneous funds such as Water, Sewer, Parking,
TIF or Library. In order to reduce future debt payment, the GO Bond proposal has
been decreased to $6.6M.
3. Parking Fund – Decreased revenues in the Parking Fund have resulted in reduced
funding available for CIP, and an associated reduction in Parking CIP projects. Any
project propose funded by Parking Funds in 2021 will be contingent on the financial
stability of the fund at the time of the project award.
The variation in funding sources for the different areas of the CIP has caused portions of the
CIP to be disproportionally impacted by these changes, especially the reduction in the 2021
GO Bond-funded projects. A table showing the changes in funding for different areas of the
CIP is attached to this memo and shows the dramatic reduction in funding for Parks and
Facilities.
Page 2 of 9
SP1.Page 5 of 23
Multiple projects identified as critical were cut from the proposed 2021 CIP because of
funding or health, significant has safety these delaying although restrictions, projects
operational impacts. These projects are as follows:
1. McCulloch Park Construction ($1,000,000) – This project was originally scheduled for
construction in 2020, but was delayed due to pandemic related budget reductions.
The public engagement and design are complete. The playground equipment is
significantly deteriorated and may need to have portions removed for safety reasons if
this project continues to be delayed.
2. Shoreline Emergency Engineering Services and Construction of Repairs ($600,000) –
While the City is currently under contract to stabilize the m ost deteriorate areas of the
shoreline, lake levels are still high and damage will likely be ongoing throughout the
winter months. This may result in additional areas needing repairs in 2021.
3. Animal Shelter ($500,000) – The City is currently under negotiation to accept a $2M
grant from Cook County. The full scope (and cost) of the project is not yet determined,
but the City will need to provide an estimated $1.5M - $3.5M in matching grant funds,
payable over a three year period (2021 – 2023). This funding is not yet included in the
budget.
4. Service Center – Fuel System Replacement ($1,500,000) – The existing fueling
system for City vehicles located at the Service Center is at the end of its useful life. It
is currently frequently down for repairs, althoug h it has still remained largely in service.
The replacement will need to be funded in the next 2-3 years.
5. Upgrade System Optic Fiber ($300,000) – With highof expansion the -speed
connectivity and wi-fi to additional City facilities, the existing City fiber network has
reached its maximum capacity in some locations. Portions of the network are already
overloaded, potentially impacting reliability. The City should begin funding a multi -year
upgrade of the system, of which this would be the first installment.
The total budget of high priority projects which have been removed from the CIP is
$3,900,000.
Proposed 2021 CIP
The proposed 2021 CIP is still robust, containing approximately 100 projects. A summary of
the CIP follows.
Streets, Water Main, Sewer – $25.9M
Major projects include:
• 30” Transmission Main Rehabilitation ($4,200,000)
• Howard Street Corridor Improvements ($2,042,000)
• Main Street Corridor, Maple to Hinman – Utility Contract Only ($1,720,000)
• 2020 MFT Street Resurfacing ($1,374,000)
• 2020 Water Main and Street Resurfacing ($4,106,000)
• 2020 Cured-In-Place-Pipe Sewer Rehabilitation ($1,200,000)
• Large Diameter Sewer Rehabilitation – Greenleaf, Dewey to North Shore Channel
($2,000,000)
Page 3 of 9
SP1.Page 6 of 23
Other Transportation – $3.7M
Major projects include:
• Central Street Bridge Replacement ($649,000)
• Street Patching Program ($670,000)
• Special Assessment Alley Improvement ($500,000)
• Waste Transfer Station Alley Improvement – East of Darrow, North of Lyons
($390,000)
• Rehabilitation of Parking Lot No. 54 – Poplar, Livingston to Lincoln ($450,000)
Parks - $1.3M
Major projects include:
• Beck-Park Expansion (Study phase, primarily in-house) ($30,000)
• Dog Park (Location study in-house, construction $110,000)
• Robert Crown Playground ($370,000)
• Lovelace Park Path Repair ($210,000)
• Shoreline Stabilization, Long-Term Improvements for Sheridan Road, Elliot Park
and Greenwood Beach ($300,000)
Facilities - $4.2M
Major projects include:
• ADA Transition Plan ($150,000)
• Civic Center Planning/Design for improvements or relocation ($450,000)
• HVAC Improvements – Police/Fire HQ, Fire Station 3, Levy Center, Water Plant
Administration Building - $860,000
• Structural Repairs at Parking Garages (to be determined by current ongoing
structural assessment) - $900,000
Water Treatment Storage and Billing - $9.1M
Major projects include:
• 36”/42” Intake Replacement ($5,350,000)
• 54” Intake Heater Cable Replacement ($1,000,000)
• Laboratory Modernization ($785,000)
• Treated Water Storage Construction ($750,000)
Funding totals listed for each project are for 2021 only, and do not necessarily reflect the
entire project cost.
Attachments:
Proposed 2021 CIP
CIP Budget Summary of Funding Changes
Page 4 of 9
SP1.Page 7 of 23
City of Evanston
FY 2021 Capital Improvement Program LEGEND:
Final for Proposed Budget (10/5/20)Note 1 - Bonds sold, but not yet committed to a contract
Project Title
FY 2020
GO Bond
(Note 1)
FY 2021
GO Bond Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds TIF Funding Parking
Fund Total Funding Notes
Street Resurfacing, Water Main and Sewer
Major Projects
1 30" Transmission Main Rehab - Engr Svcs 100,000$ 100,000$
2 30" Transmission Main Rehab - Const 4,100,000$ 4,100,000$
3 Chicago Ave, Howard to Dempster, Ph I Engr Svcs 1,000$ 1,000$
4
ETHS/Church St Bike Path, Grey to McCormick, Ph I Engr
Svcs 7,000$ 7,000$
5 Green Bay Rd, McCormick to Isabella, Ph II Engr Svcs 200,000$ 200,000$ Total project cost $470,000
6
Howard Street Corridor, Target Access to Callan, Ph III Engr
Svcs Ongoing -$
7
Howard Street Corridor, Target Access to Callan,
Construction 2,000$ 1,500,000$ 540,000$ 2,042,000$
8 Main Street, Maple to Hinman - Ph III Engr Svcs 140,000$ 430,000$ 570,000$ Chicago-Main TIF (345.99.3400.65515)
9 Main Street, Maple to Hinman - Const (Water Main Only)450,000$ 700,000$ 1,150,000$
Chicago-Main TIF (345.99.3400.65515)
$700k; 2021 bond abated by Water Fund
$450k
Street Resurfacing (SR)
10 SR - Chancellor, Eastwood to East End 45,000$ 45,000$
11 SR - Clark, Chicago to Sheridan 212,000$ 212,000$
12 SR - Dobson, Custer to Elmwood 122,000$ 122,000$
13 SR - Lincoln, Pioneer to McDaniel 173,000$ 173,000$
14 SR - Madison, Asbury to Ridge 215,000$ 215,000$
15 SR - Michigan, South Blvd to Keeney 180,000$ 180,000$
16 SR - Reese, Hartzell to Isabella 248,000$ 248,000$
17 2021 MFT-Funded Street Patching 179,000$ 179,000$
Water Main (WM)
18 WM - Dewey, Madison to Keeney 673,000$ 673,000$ 2021 bond abated by Water Fund
19 WM - Dewey, Madison to Main 432,000$ 432,000$ 2021 bond abated by Water Fund
20 WM - Ewing, Grant to Payne 370,000$ 148,000$ 518,000$ 2021 bond abated by Water Fund
21 WM - Garrison, South End to City Limits 278,000$ 278,000$
22 WM - Foster, Emerson to Hartrey 573,000$ 122,000$ 695,000$
23 WM - Harrison, Cowper to Ridgeway 300,000$ 97,000$ 397,000$ 2021 bond abated by Water Fund
24 WM - Lincolnwood, Payne to Simpson 210,000$ 210,000$
25 WM - Ridgway, Grant to Harrison 610,000$ 293,000$ 903,000$
26 WM - Lead Service Line Replacement (Pilot) - Const 3,500,000$ 3,500,000$ IEPA Water SRF Loan
27 WM - Lead Service Line Replacement (Pilot) - Engr Svcs 350,000$ 350,000$ IEPA Water SRF Loan
28 WM - Lead Service Line Replacement (Full)3,072,000$ 3,072,000$
29 WM - Small Diameter Water Main Lining 1,300,000$ 1,300,000$ IEPA Water SRF Loan
Sewer Rehabilitation
30 Sewer - CIPP Rehabilitation 700,000$ 700,000$
31 Sewer - CIPP Rehabilitation - West Evanston TIF Area 500,000$ 500,000$ West Evanston TIF (335.99.5870.65515)
32 Sewer - Drainage Structure Lining 180,000$ 180,000$
33 Sewer - Emergency Sewer Repairs 75,000$ 75,000$
32 Sewer - Grit Separators 100,000$ 100,000$ Page 5 of 9SP1.Page 8 of 23
33 Sewer - Large Dia Sewer Lining - Greenleaf 2,000,000$ 2,000,000$ IEPA Sewer SRF Loan
34 Sewer - Repairs on Street Improvements 200,000$ 200,000$
35 Sewer - Extension for Alley Improvements 150,000$ 150,000$
36 Sewer - Civic Center Permeable Concrete Repair 50,000$ 50,000$
TOTAL 10,000$ 1,840,000$ 6,968,000$ 1,995,000$ 11,350,000$ 2,034,000$ -$ -$ 1,630,000$ -$ 25,827,000$
OTHER TRANSPORTATION
Major Projects
37 Central Street Bridge Replacement - Ph III Engr Svcs 9,000$ 9,000$ STP-BR Funds
38 Central Street Bridge - Construction 610,000$ 30,000$ 640,000$ STP-BR Funds
39 Ridge Avenue Signal Improvements 15,000$ 15,000$
To be constructed in 2022; $15K from 1727 Oak
PUD (Ord 59-O-18)
40 Pedestrian Countdown Timers - Sherman and Grove 15,000$ 15,000$ 1500 Sherman PUD (Ord 103-O-18)
41 Oakton Street Improvements Ph II Engr Svcs 180,000$ 35,000$ 215,000$ $35k from 2019 GO Bond
Annual Projects
42 Bridge Inspection 30,000$ 30,000$ 60,000$
43 General Phase I Engineering 30,000$ 35,000$ 65,000$
44 Pavement Marking 120,000$ 120,000$
45 Street Patching Program 470,000$ 200,000$ 670,000$
46 Street Rejunvenation 50,000$ 50,000$
47 Streetlight LED Conversion 50,000$ 50,000$
48 Streetlight Replacement 50,000$ 50,000$ 100,000$
$50k from 1500 Sherman PUD (Ord 103-O-
18) for Lake Street Viaduct Lighting
Improvements
49 50/50 Sidewalk Improvements 150,000$ 150,000$
50 Traffic Calming, Bicycle and Ped Improvements 86,000$ 100,000$ 186,000$
Alley Projects
51 Special Assessment Alleys 500,000$ 500,000$ Special Assessment Fund
52 WTS Alley, East of Darrow, North of Lyons 390,000$ 390,000$
Parking Lot Projects
53 Parking Lot No. 54 (Poplar/Central)450,000$ 450,000$
TOTAL 125,000$ 1,740,000$ 65,000$ -$ -$ 300,000$ -$ 1,005,000$ -$ 450,000$ 3,685,000$
PARKS
54 Beck Park Expansion - Phase 1 Planning (in-house)30,000$ 30,000$
55 Dog Park Planning & Design (in-house)25,000$ 85,000$ 110,000$ 2020 Good Neighbor Fund
56 Crown - Playground (in-house)370,000$ 370,000$ FRCC Donation
57 Larimer Park - Improvements - Planning and Design Svcs 75,000$ 75,000$
58 Lovelace Park - Path Repairs 60,000$ 150,000$ verifying 210,000$ $150k 2020 Good Neighbor Fund
59 Mason Park - Expansion Study (in-house)30,000$ 30,000$
60 Parks Contingency 75,000$ 75,000$
61 Raymond Park Improvements 50,000$ 50,000$ 1500 Sherman PUD (Ord 103-O-18)
62 Park Sign Replacements 25,000$ 25,000$
63 Shoreline Stabilization at Sheridan Road, Elliot Park and 300,000$ 300,000$
TOTAL -$ 620,000$ -$ -$ -$ -$ -$ 655,000$ -$ -$ 1,275,000$
FACILITIES
64 ADA Transition Plan 150,000$ 150,000$
65 Citywide Roof Evaluation 60,000$ 60,000$
66 Civic Center - Planning/Design Svcs 250,000$ 200,000$ 450,000$
67 Facilities Contingency 600,000$ 600,000$ Page 6 of 9SP1.Page 9 of 23
68 HVAC - PFHQ, Fire 3, Levy, Water $ 610,000 250,000$ 860,000$
69 Lovelace Park Fieldhouse - Roofing Replacement 75,000$ 75,000$
70 Levy - Linden Room Rehabilitation 25,000$ 175,000$ 200,000$ $175k Levy Center Foundation
71 Maple Garage Security Cameras 400,000$ 400,000$ 2021 bond abated by Parking Fund
72 Noyes - HVAC Study 100,000$ 100,000$
73 Park Fieldhouses - Roofing and Tuckpointing 150,000$ 150,000$
74 Parking Garages - Concrete Repairs 300,000$ 300,000$
75 Parking Garages - Joint Repairs 600,000$ 600,000$ 2021 bond abated by Parking Fund
76 Service Center Study 125,000$ 125,000$ 250,000$
TOTAL 1,135,000$ 1,585,000$ -$ -$ -$ -$ -$ 175,000$ -$ 1,300,000$ 4,195,000$
MISCELLANEOUS
77 Zero Emission Strategy Implementation 50,000$ 50,000$
78 Public Art 30,000$ 30,000$
79 Public Art - Albion 50,000$ 50,000$ 1500 Sherman PUD (Ord 103-O-18)
80 Renewable Energy Project Support 30,000$ 30,000$
81 Public Works Truck Radio System 50,000$ 50,000$
82 In-House Engineering Services 700,000$ 700,000$
TOTAL -$ 860,000$ -$ -$ -$ -$ -$ 50,000$ -$ -$ 910,000$
WATER TREATMENT, STORAGE AND BILLING
83 Remote Pump Station - Pump Reliability 150,000$ 150,000$
84 WTP - 36/42 Intake Replacement - Const 5,000,000$ 5,000,000$ IEPA Water SRF Loan
85 WTP - 36/42 Intake Replacement - Const Engr Svcs 200,000$ 200,000$ IEPA Water SRF Loan
86 WTP - 36/42 Intake Replacement - Engr Svcs 150,000$ 150,000$ IEPA Water SRF Loan
87 WTP - 54" Intake Heater Cable Replacement 1,000,000$ 1,000,000$ 2020 bond abated by Water Fund
88 WTP - Admin Bldg HVAC Repl - Const 150,000$ 150,000$
89 WTP - Admin Bldg HVAC Repl - Engr 25,000$ 25,000$
90 WTP - Electrical Reliability Improvements - Engr Svcs 400,000$ 400,000$
91 WTP - Filter Freight Elevator 50,000$ 50,000$
92 WTP - Laboratory Modernization - Const 750,000$ 750,000$ 2021 bond abated by Water Fund
93 WTP - Laboratory Modernization - Engr Svcs 35,000$ 35,000$
94 WTP - Protective Relay Replacement 120,000$ 120,000$
95 WTP - SCADA System Server Upgrades 300,000$ 300,000$
96 WTP - Treated Water Storage - Const 100,000$ 100,000$ IEPA Water SRF Loan
97 WTP - Treated Water Storage - Engr Svcs 500,000$ 500,000$ IEPA Water SRF Loan
98 WTP - Treated Water Storage Closeout (NU + Incentive)150,000$ 150,000$
TOTAL -$ -$ 3,130,000$ -$ 5,950,000$ -$ -$ -$ -$ -$ 9,080,000$
FY 2020 FY 2021 Water Fund Sewer Fund IEPA Loan MFT Fund CDBG Other Funds/ TIF Funding Parking TOTAL
Street Resurfacing, Water Main, Sewer Projects 10,000$ 1,840,000$ 6,968,000$ 1,995,000$ 11,350,000$ 2,034,000$ -$ -$ 1,630,000$ -$ 25,827,000$
Other Transportation 125,000$ 1,740,000$ 65,000$ -$ -$ 300,000$ -$ 1,005,000$ -$ 450,000$ 3,685,000$
Parks -$ 620,000$ -$ -$ -$ -$ -$ 655,000$ -$ -$ 1,275,000$
Facilities 1,135,000$ 1,585,000$ -$ -$ -$ -$ -$ 175,000$ -$ 1,300,000$ 4,195,000$
Miscellaneous -$ 860,000$ -$ -$ -$ -$ -$ 50,000$ -$ -$ 910,000$
Water Treatment, Storage and Billing -$ -$ 3,130,000$ -$ 5,950,000$ -$ -$ -$ -$ -$ 9,080,000$
1,270,000$ 6,645,000$ 10,163,000$ 1,995,000$ 17,300,000$ 2,334,000$ -$ 1,885,000$ 1,630,000$ 1,750,000$ 44,972,000$
LIBRARY
1 Main Library - Div 07 Roof Maint and Gutter Heat Trace 40,000$ 40,000$
2 Main Library - Div 08 Replace Employee Entrance Doors 20,000$ 20,000$
3 Main Library - Div 21 Fire Protection System Maintenance 172,000$ 172,000$
4 Main Library - Div 23 HVAC Pump and VAV Repl 149,000$ 149,000$ Page 7 of 9SP1.Page 10 of 23
5 Main Library - Div 26 Electrical (Repair Transformer Pad)68,000$ 68,000$
6 Main Library - Div 32 Landscape Improvement 31,000$ 31,000$
TOTAL -$ 480,000$ -$ -$ -$ -$ -$ -$ -$ -$ 480,000$ Page 8 of 9SP1.Page 11 of 23
2020 Adopted
(See Note 2)
2021
Proposed Change
2020 Adopted
(See Note 2)
2021
Proposed Change
Streets, Water Main and Sewer (see Note 3)2,025,000$ 1,840,000$ -9.1%24,506,000$ 25,827,000$ 5.4%
Other Transportation (see Note 3)2,110,000$ 1,740,000$ -17.5%4,546,598$ 3,685,000$ -19.0%
Parks 2,025,000$ 620,000$ -69.4%3,396,566$ 1,275,000$ -62.5%
Facilities 3,130,000$ 1,585,000$ -49.4%5,844,500$ 4,195,000$ -28.2%
Miscellaneous 1,581,277$ 860,000$ -45.6%1,740,000$ 910,000$ -47.7%
Water Treatment, Billing and Storage -$ -$ 0.0%16,755,000$ 9,080,000$ -45.8%
Library -$ -$ 0.0%543,000$ 480,000$ -11.6%
Total 10,871,277$ 6,645,000$ -38.9%57,331,664$ 45,452,000$ -20.7%
Note 1
Note 2 Funding level in 2020 Adopted budget; does not reflect pandemic-related reductions
Note 3 Some or all of this funding is obligated to contract(s) that are already awarded.
-
GO Bonds (see Note 1)Total Budget
Summary of Year-to-Year Changes
Capital Improvement Fund Budget
General Obligation Bonds abated by property tax only (does not include bonds abated by revenue, such as Water
Fund)Page 9 of 9SP1.Page 12 of 23
Memorandum
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Interim Assistant City Manager
CC: Jennifer Lin, Human Resources Division Manager
Subject: Resolution 88-R-20, Appointing Erika Storlie As City Manager And
Authorizing the Mayor to Enter Into A City Manager Employment
Contract With Erika Storlie
Date: October 19, 2020
Recommended Action:
Mayor Hagerty recommends City Council approval of Resolution 88-R-20 to appoint Erika
Storlie City Manager and enter into an employment agreement.
Council Action:
For Action
Summary:
In August 2019, Wally Bobkiewicz, City Manager, submitted his resignation as City Manager
for the City of Evanston and his last date of employment was September 27, 2019. In
September 2019, the City Council approved the appointment of Erika Storlie as the Interim
City Manager.
This summer, City Council working with GovHr USA, reached out to the community to seek
input on the qualifications and experiences desired for the ne xt city manager. More than 650
residents responded to an online survey and more than 100 residents attended virtual public
forums to provide their input. Virtual stakeholder meetings were also held with the business
community, non-profit community, the education community, faith community, Evanston
employees, and union representatives.
Following this outreach, the City received 76 applications for the position. The City hosted a
virtual public forum with the three candidates selected as finalists after which staff and
community members participated on panels that interviewed the candidat es. The panels
provided feedback and insight on the finalists, which was considered by Evanston City
Council in its decision.
SP2.Page 13 of 23
Attachments:
88-R-20 Appointing Erika Storlie as City Manager and Authorizing Mayor to Sign Employment
Contract
Erika Storlie City Manager Employment Contract
Page 2 of 11
SP2.Page 14 of 23
10/13/2020
88-R-20
A RESOLUTION
Appointing Erika Storlie As City Manager And Authorizing the Mayor to
Enter Into A City Manager Employment Contract With Erika Storlie
WHEREAS, in August 2019, Wally Bobkiewicz, City Manager, submitted
his resignation as City Manager for the City of Evanston and his last date of
employment was September 27, 2019; and
WHEREAS, in September 2019, the City Council approved the
appointment of Erika Storlie as the Interim City Manager; and
WHEREAS, the City of Evanston thereafter conducted a nationwide
search for a new City Manager; and
WHEREAS, after the nationwide search, the City Council approved the
appointment of Erika Storlie as City Manager.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council hereby appoints Erika Storlie to the
position of City Manager pursuant to Evanston City Code Section 1-8-1.
SECTION 3: The City Council of the City of Evanston hereby authorizes
the employment agreement for Erika Storlie, to serve as City Manager. Attached hereto
as Exhibit 1 is a copy of the agreement and incorporated herein by reference.
Page 3 of 11
SP2.Page 15 of 23
88-R-20
~2~
SECTION 4: The Mayor is hereby authorized to execute the employment
agreement for City Manager and the City Clerk is hereby authorized to attest to the
agreement.
SECTION 5: This Resolution shall be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2020
Approved as to form:
______________________________
Kelley A. Gandurski, Corporation Counsel
Page 4 of 11
SP2.Page 16 of 23
88-R-20
~3~
EXHIBIT A
EMPLOYMENT CONTRACT
Page 5 of 11
SP2.Page 17 of 23
1
EMPLOYMENT AGREEMENT
WHEREAS, the City of Evanston ("City") desires to employ Erika Storlie (“Storlie”) as
City Manager, under the terms and conditions hereinafter set forth;
NOW, THEREFORE, IT IS AGREED by and between the parties as follows:
1. In accordance with Evanston City Code ("ECC") § 1-8-1, the City of
Evanston employs Storlie in the position of City Manager at an annual salary of
$225,000 per year. This annual salary is effective October 20, 2020, and any retroactive
salary amounts owed to Storlie will correspond to this effective date. This amount may
be adjusted as provided below. Unless otherwise provided in this Agreement, or by
other City action, Storlie will devote her full time and energies to perform the functions
and duties specified by statute and relevant City Ordinances and resolutions of City
Manager, and to perform such other legally permissible and proper duties and functions
as City may from time to time assign. The City will not interfere with the execution of the
City Manager's powers and duties as provided by the Evanston City Code (including,
without limitation, Section 1-8-1, et seq.) or other applicable law. Storlie is expected to
conform to the ICMA Code of Ethics and must comply with Title 1, Chapter 8 of the
Evanston City Code.
2. This Agreement becomes effective on October 20, 2020. In accordance
with Section 1-8-1 of the City of Evanston Code, unless terminated, the term of this
Agreement is indefinite.
3. The City Council shall conduct an annual evaluation of Storlie's
performance in writing in conjunction with a Merit Review or COLA per City policy. Any
adjustment in salary shall be made following such evaluation and shall become effective
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on her most recent anniversary date or such other date hereinafter as the City may
specify. The evaluation shall be in accordance with specific criteria developed jointly by
the City and Storlie. Said criteria may be added or deleted as may be determined by
the City in consultation with Storlie.
4. Storlie shall participate in the Illinois Municipal Retirement Fund in
accordance with applicable law. Storlie shall contribute such portion of her salary as
required by applicable law, and the City shall contribute on Storlie's behalf in
accordance with applicable law.
5. In addition to the salary hereinabove provided, the City shall pay on
Storlie's behalf deferred compensation in the amount of 8% of her annual salary to a
qualified tax deferred plan funded bi-weekly via the standard payroll schedule.
6. The City shall continue to provide Storlie with the car allowance and cell
phone stipend she is currently receiving at the same level as Department Directors.
7. The City shall provide health insurance, including medical, dental, and
vision, for Storlie and her eligible dependents in accordance with the plans offered to
other full-time executive staff employees of the City. Storlie will pay the applicable
monthly contribution for such health coverage. The City shall pay for term life insurance
insuring Storlie's life, with a beneficiary to be named by Storlie, in an amount equal to
two times (2x) Storlie's annual salary.
8. Sick leave shall be accrued at the rate of one sick day per month in
accordance with the sick leave program offered to executive staff members as set forth
in the appendix to this Agreement.
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9. Storlie shall continue to accrue annual vacation in the amount of five (5)
weeks per year and floating holidays consistent with other full-time executive staff
employees of the City.
10. If the City adopts the Retirement Health Savings Plan (R.H.S.P.) as an
additional benefit for the Chief of Police or any other department director, Storlie shall
be entitled to participate in the plan in accordance with the terms and conditions thereof.
11. Storlie shall maintain a residence in Evanston throughout the duration of
her employment as City Manager.
13. If Storlie's employment is terminated by action of the City, Storlie shall
receive a lump sum of cash payment as severance pay in the amount of twenty (20)
weeks of compensation. Compensation is inclusive of annual salary, contributions to
deferred compensation, and any annual allowances or stipends. Storlie can opt to
substitute any or all of the lump sum cash payment to cover the cost of continued health
benefits. If Storlie leaves voluntarily, she will be entitled to compensation for accrued
and unused vacation days, floating holidays, and 50% of sick days, but she shall not
receive any severance pay. Severance shall not be paid if it is determined by the City
Council that termination is required by reason of the willful breach or habitual neglect of
the duties that Storlie is required to perform under the terms of this Agreement;
conviction of any felony; or conviction of any crime involving moral turpitude. In the
event Storlie voluntarily resigns, she shall provide the city with 60 days ’ notice in
advance unless all parties otherwise agree. In said event, the City shall not be required
to pay described severance benefit but shall pay Storlie all accrued unused vacation
days, floating holidays, and 50% of all sick days.
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14. The City shall pay reasonable annual dues to professional organizations
such as (but not limited to) ICMA, ILCMA, and local chapter meetings of any such
organization, as determined by Storlie. The City shall pay expenses for professional
development and related travel expenses for one national and one state conference as
well as expenses for local professional development opportunities. All other expenses
of membership are to be borne by Storlie.
15. Beyond that required under Federal, State or Local law, the City shall
defend, save harmless and indemnify Storlie against any tort, professional liability claim
or demand or other legal actions, whether groundless or otherwise, arising out of an
alleged act or omission occurring in the performance of Storlie's duties as City Manager
or resulting from the exercise of judgment or discretion in connection with the
performance of program duties or responsibilities, unless the loss resulted from Storlie's
willful acts, gross negligence, or criminal acts. Storlie may request and the City shall
not unreasonably refuse to provide independent legal representation at the City's
expense and the City may not unreasonably withhold approval. Legal representation,
provided by the City for Storlie, shall extend until a final determination of the legal action
including any appeals brought by either party. The City shall indemnify Storlie against
any and all losses, damages, judgments, interest, settlements, fines, court costs and
other reasonable costs and expenses of legal proceedings including attorneys’ fees,
and any other liabilities incurred by, imposed upon, or suffered by Storlie in connection
with or resulting from any claim, action, suit or proceeding, actual or threatened, arising
out of or in connection with the performance of her duties. Any settlement of any claim
must be made with prior approval of the City in order for indemnification, as provided in
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this Section, to be available. The Parties agree that this Section will survive the
termination of this Agreement and Storlie's employment. The City's obligations under
this Section apply whether Storlie is or is not employed by the City at the time any such
claim, demand, action, loss or charge is made or occurs, as the case may be so long as
the action giving rise to the claim occurred during the time Storlie was employed by the
City.
16. The City shall bear the cost of any fidelity or other bonds required of
Storlie under any law or ordinance.
17. Notice pursuant to this Agreement shall be given by depositing said notice
in the custody of the United States Postal Services, postage prepaid, certified mail
return receipt requested, addressed as follows:
City of Evanston Erika Storlie
Attn: Mayor 2100 Ridge Avenue
2100 Ridge Avenue Evanston, IL 60201
Evanston, IL 60201
Alternatively, notice required pursuant to this Agreement may be personally
served in the same manner as is applicable to civil judicial practice. Notice shall be
deemed given as of the date of personal service or as the date of deposit of such
written notice in the course of transmission in the United States Postal Service.
18. The invalidity or partial invalidity of any portion of this Agreement will not
affect the validity of any other provision. In the event that any provision of this
Agreement is held to be invalid, the remaining provisions shall be deemed to be in full
force and effect as if they have been executed by both parties subsequent to the
expunge net or judicial modification of the invalid provision.
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19. This Agreement may be changed or amended by the mutual written
consent of the City and Storlie. Any benefits to Storlie under this Agreement may be
increased or added to by motion of the City Council without formal amendment to the
Agreement.
20. This Agreement contains the entire agreement between the parties
relating to the rights herein granted and the obligations herein assumed. Any oral
representations or modifications concerning this instrument will be of no force or
effect excepting a subsequent modification in writing signed by the City and Storlie.
IN WITNESS WHEREOF, the parties hereto have placed their hands and seals this
____________ day of October, 2020.
ERIKA STORLIE CITY OF EVANSTON
________________________ _______________________
Mayor Stephen H. Hagerty
ATTEST:
_____________________
City Clerk
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