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HomeMy WebLinkAbout12.14.20 AGENDA City Council Monday, December 14, 2020 Lorraine H. Morton Civic Center, Virtual 5:30 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5pm City Council convenes at 5pm or the conclusion of Planning & Development Committee Due to public health concerns, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment- sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I) ROLL CALL: BEGIN WITH ALDERMAN WYNNE RC1. Suspension of the Rules Allowing for Remote Participation Due to an executive order issued by Governor J.B. Pritzker, staff recommends a suspension of the rules regarding in -person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely. For Action (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Page 1 of 647 (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civ il manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. City of Evanston Local Reparations: Restorative Housing Program The Reparations Subcommittee recommends the City Council discuss the local reparations' proposed restorative housing programs. For Discussion City of Evanston Local Reparations - Housing Program - Attachment - Pdf 15 - 118 SP2. Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025 Staff recommends City Council adoption of Resolution 129-R-20, committing to reach the City's fund balance policy of 16.66% of General Fund expenses in reserves by December 31, 2025. For Action Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025 - Attachment - Pdf 119 - 122 Page 2 of 647 SP3. Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 Staff recommends City Council adopt Ordinance 126-O-20, amending Ordinance 112-O-20 concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year beginning January 1, 2021 and ending December 31, 2021. Staff requests suspension of the rules for introduction and action of Ordinance 126 -O- 20. For Introduction and Action Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year January 1, 2021 to December 31, 2021- Pdf 123 - 134 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES O1. Approval of the minutes of the regular meetings of November 9th, 16th and 23rd The City Clerk recommends approval of the minutes of November 9th, November 16th and November 23rd. For Action City Council Minutes 11.9.2020 City Council Minutes 11.16.2020 City Council Minutes 11.23.2020 135 - 168 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RUE SIMMONS A1. Approval of the City of Evanston Payroll, Bills, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of November 9, 2020, through November 22, 2020 in the amount of $2,816,434.96, Bills List for December 15, 2020 in the amount of $5,207,764.65 and credit card activity for the period ending September 26, 2020 in the amount of $174,038.65. For Action Approval of the City of Evanston Payroll ,Bills, and Credit Card Activity - Pdf 169 - 205 Page 3 of 647 A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending September 26, 2020, in the amount of $12,993.90. For Action Approval of BMO Harris Amazon Credit Card Activity - Pdf 206 - 207 A3. 2020 Post Bond Issuance Report Staff recommends the City Council review and place the 2020 Post Bond Issuance Report on file. For Action: Accept and Place on File 2020 Post Bond Issuance Report - Attachment - Pdf 208 - 210 A4. Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2021 City staff recommends City Council approval to purchase the outlined insurance policies for Fiscal Year 2021 at a total cost of $1,022,941 including the cost of excess coverage liability. Staff also recommends approving the purchase of excess coverage limits at the $15 M level down from $20M last year after further review. The City had $10M in excess coverage until FY 2018 before it was raised to $20M for FY 2019. The policies will renew all insurance coverage for the City of Evanston for Fiscal Year 2021. Funding of $844,496 will be from the Insurance Fund (Account 605.99.7800.62615), and $178,446 will be from the Workers Compensation Fund (Account 605.99.7800.66044). For Action Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2021 - Attachment - Pdf 211 - 289 A5. Approval of Contract Award with Modernfold for Automated Moveable Partition for Levy Senior Center Linden Room Staff recommends the City Council authorize the City Manager to execute a sole source agreement with Modernfold, Inc. (240 Westgate Drive, Carol Stream, Illinois 60188) for the replacement of the moveable partition for Levy Senior Center’s Linden Room, in the amount of $70,933.00. Funding will initially be provided by the Capital Improvement Fund (Account No. 415.40.4219.65515-621001) with a FY21 budget of $200,000. This will ultimately be reimbursed by the Levy Senior Center Foundation. For Action Approval of Contract Award with Modernfold for Automated Moveable Partition for Levy Senior Center Linden Room - Attachment - Pdf 290 - 304 Page 4 of 647 A6. Contract Award Renewal with Open Studio Project for Art Program at Robert Crown Community Center Staff recommends City Council approval of the agreement with Open Studio Project (903 Sherman Ave., Evanston, IL 60202) for the City of Evanston Robert Crown Community Center Art Program – RFP # 19-46. This is the first of two (2) optional one year renewals. The contract period will run from January 1, 2021 through December 31, 2021. Revenue from program registrations are deposited into General Fund - Robert Crown Account 100.30.3030.53565 and instruction expenses are paid from Account 100.30.3030.62505. Compensation for the vendor is based on a 70/30 percentage split of resident rate revenues collected from program registrations. For Action Contract Award Renewal with Open Studio Project for Art Program at Robert Crown - Attachment - Pdf 305 - 318 A7. Approval of Contract Award with Christy Webber & Company Landscape for Landscape Maintenance at the Robert Crown Community Center (Bid No. 20-47) Staff recommends City Council authorize the City Manager to execute a two-year contract for Landscape Maintenance at Robert Crown Community Center with Christy Webber & Company (2900 W. Ferdinand Street, Chicago, Illinois 60612) in the amount of $55,215.00 each year for a total of $110,430.00. The contract would allow up to three additional year one contract extensions at the discretion of the City. Funding will be from the Greenways Fund (Account 100.40.4330.62195) which has a FY21 budget allocation of $162,000. For Action Landscape Maintenance at Crown Park (Bid No. 20- 47)Recommendation for Bid Award - Attachment - Pdf 319 - 329 Page 5 of 647 A8. Sole Source Contract Renewal with Heartland Business Systems for Renewal of Cisco Systems Security Enterprise License Agreement Staff recommends City Council approval of the purchase to renew the Cisco Systems Security Enterprise License Agreement (ELA) from Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). This is a three (3) year agreement that will provide price certainty against increases over the agreement term. This purchase renews a three (3) year agreement signed in November 2017, which expires in December 2020. The cost of the software licenses and support services provided for in the agreement in year 1 will be $134,599.32, $134,599.32 in year 2, and $134,599.32 in year 3 for a total amount of $403,797.96. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340), with an approved FY 2021 budget of $825,500. For Action Sole Source Contract Renewal with Heartland Business Systems for Renewal of Cisco Systems Security Enterprise License Agreement - Attachment - Pdf 330 - 345 A9. Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19) Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) to provide engineering services for the Parking Garage Structural Assessment (RFP 20-19). This change order will extend the completion date by 59 days from December 31, 2020 to February 28, 2021. Funding for this project is provided from the Parking Fund (Account No. 505.19.7005.62145 – 620010). There is no additional cost associated with this change order. For Action Approval of Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19) - At - Pdf 346 - 349 Page 6 of 647 A10. Change Order No. 2 with Garland/DBS, Inc. for the Building Exterior Repairs of Various City Facilities Staff recommends the City Council authorize the City Manager to approve Change Order No. 2 to the agreement with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH 44105) for the Building Exterior Repairs of Various City Facilities contract in the amount of $13,421. This will increase the overall contract amount from $530,159 to $543,580. Additionally, this change order will extend the contract time 179 calendar days from November 30, 2020, to May 28, 2021. Funding will be provided from the Capital Improvement Fund 2020 General Obligations Bond in the amount of $13,241. A detailed funding summary is included in the corresponding transmittal memorandum. For Action Envelope Repairs of Various City FacilitiesApproval of Change Order Number 2 - Attachment - Pdf 350 - 354 A11. Resolution 116-R-20, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center Staff recommends City Council adoption of Resolution 116-R-20 authorizing the City Manager to enter into twenty -two (22) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center (NCAC). Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565). For Action Resolution 116-R-20, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center - At - Pdf 355 - 387 A12. Resolution 117-R-20, Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Evanston Children’s Choir Staff recommends City Council adoption of Resolution 117-R-20 authorizing the City Manager to enter into an agreement for nine (9)- month renewal lease terms with Evanston Children’s Choir.Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565). For Action Resolution 117-R-20, Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with E - Pdf 388 - 418 Page 7 of 647 A13. Resolution 125-R-20, Extending the Declared State of Emergency To January 11, 2021 Staff recommends City Council adoption of Resolution 125 -R-20, extending the declared state of emergency to January 11, 2021. For Action Resolution 125-R-20, Extending the Declared State of Emergency To January 11, 2021 - Attachment - Pdf 419 - 422 A14. Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing Staff recommends City Council adoption of Resolution 124 -R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing. The total estimated cost of resurfacing is $100,000 of which the Village of Wilmette is expected to contribute $45,000 and the City of Evanston will fund the remaining $55,000. Funding will be provided from the Water Fund (Account 513.71.7330.62145 - 421002), which has a FY 2021 budget of $278,000 for Garrison Avenue. For Action Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing - Atta - Pdf 423 - 432 A15. Resolution 127-R-20, Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency Staff recommends the City Council adopt Resolution 127-R-20 authorizing the City Manager to execute the Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency. Funding, to reimburse a municipality for costs associated with them sending an employee(s) or materials (fuel and potentially deicing materials) to Evanston to assist with snow/ice removal, will come from the general fund, Maintenance of Snow & Ice account, 100.40.4550. This account has a remaining budget of $343,187 in FY2020 and a budget allocation of $630,350 in FY2021. For Action Resolution 127-R-20, Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency - Pdf 433 - 447 Page 8 of 647 A16. Ordinance 123-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersections of Grey Avenue & Noyes Street, and Hartrey Avenue and Noyes Street Staff recommends adoption of Ordinance 123-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersections of Grey Avenue and Noyes Street, and Hartrey Avenue and Noyes Street. Alderman Revelle requests suspension of the rules for Introduction and Action at the December 14, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $8 ,240. For Introduction and Action Ordinance 123-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersections of Grey Avenue & Noyes Street, and Hartrey Avenue an - Pdf 448 - 451 A17. Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways Staff recommends City Council consideration of Ordinance 93 -O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways. For Introduction Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways - Attachment - Pdf 452 - 458 A18. Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” Adding a Portion of Church Street Staff recommends City Council adopt Ordinance 124 -O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of Church Street to Residential Exemption Parking District B. For Introduction Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” Adding a Portion of Church Street - Attachment - Pdf 459 - 463 Page 9 of 647 A19. Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts” Staff, per Alderman Wilson’s request, recommends City Council adoption of Ordinance 122-O-20, amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts.” This Ordinance will add the homes and condos on the 900 block of Elmwood Avenue (between Main Street and Lee Street) to District E-1, allowing for residents only to park on the block between the hours of 7 am - 9 am Monday through Friday. For Introduction Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts” - Attachment - Pdf 464 - 467 A20. Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code Staff recommends City Council adoption of Ordinance 119 -O-20, amending Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code eliminating the annual sign fee. For Introduction Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code - Attachment - Pdf 468 - 473 A21. Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code Staff recommends City Council adoption of Ordinance 120 -O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code. For Introduction Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code - Attachment - Pdf 474 - 481 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN WYNNE Page 10 of 647 P1. Tenant-Based Rental Assistance Program Extension Funding Staff recommends approval by the Planning and Development Committee of up to $160,000 in HOME funding to extend support for households currently in the Tenant-Based Rental Assistance (TBRA) program administered by Connections for the Homeless who have suffered loss of income or other hardships due to the coronavirus. One or more new households may be entered in the program as allowed based on funding availability. Funding is from the HOME Investment Partnerships Program, 240.21.5430.65538. Currently, the City has a total of $159,574.70 in available uncommitted HOME entitlement funds. Funding will be increased to $160,000 pending receipt of additional program income. For Action Tenant-Based Rental Assistance Program Extension Funding - Attachment - Pdf 482 - 494 P2. Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas Staff recommends City Council adoption of Ordinance 78 -O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas. For Introduction Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas - Attachment - Pdf 495 - 506 P3. Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District The ZBA and staff recommend the adoption of Ordinance 121 -O-20 granting approval for a Banquet Hall, "Eight Hundred", in the C2 Commercial District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district. For Introduction Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District. - Attachment - Pdf 507 - 523 P4. Ordinance 125-O-20, Special Use for a Convenience Store, "Munchies", at 1235 Dodge Avenue in the C1 Commercial District The Zoning Board of Appeals and Planning and Zoning Division Staff recommend City Council adoption of Ordinance 125 -O-20, granting Special Use approval for a Convenience Store, "Munchies", in the C1 Commercial District. Alderman Braithwaite has requested suspension of the rules for introduction and action of this item. For Introduction and Action Ordinance 125-O-20, Special Use for a Convenience Store, "Munchies", at 1235 Dodge Avenue in the C1 Commercial District. - Attachment - Pdf 524 - 537 Page 11 of 647 (X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN BRAITHWAITE E1. Extension and Update of the Entrepreneurship Support - Emergency Assistance Grant Program The Economic Development Committee recommends approval to amend the Entrepreneurship Support - Emergency Assistance Grant Program guidelines and extend the application period through the end of FY 2021. For Action Extension and Update of the Entrepreneurship Support - EmergencyAssistance Grant Program - Attachment - Pdf 538 - 543 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN FLEMING H1. Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services Staff recommends authorizing the City Manager to renew the Service Provider Agreement between AMITA Behavioral Health (Presence Health) and the City of Evanston for the provision of 24 -hour crisis line access, mental health crisis intervention and various community outreach and education services at a cost of $143,333.00. The Agreement is dated January 1, 2021 to December 31, 2021. Funding is provided by the Human Services Fund Community Outreach Program Fund (Account 176.24.2445.62491). For Action Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services - Attachment - Pdf 544 - 550 H2. Handyman/ Agreement Renewal with Sam Goss & Associates Staff recommends authorizing the City Manager to execute an agreement with Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to provide handyman services for the Handyman Program. This agreement will cover the period of January 1, 2021 through December 31, 2021 and is the second of three annual renewals. Funding is provided from the Affordable Housing Fund (Account 250.21.5465.63095) with a budget of $20,000.00. Currently, the Handyman Program has expended $6,431 with a remaining balance of $13,569. For Action Handyman/ Agreement Renewal with Sam Goss & Associates - Attachment - Pdf 551 - 563 Page 12 of 647 H3. Resolution 97-R-20, Authorizing the City Manager to Execute the Professional Service Agreement with the Youth Job Center to Fund Building Career Pathways to Sustainable Employment Program Staff recommends City Council adoption of Resolution 97-R-20, authorizing the City Manager to execute a Professional Service Agreement with the Youth Job Center (YJC) to fund Building Career Pathways to Sustainable Employment Program. The 2020-2021 Agreement with the Youth Job Center of Evanston Inc. provid es no less than twenty disconnected and unemployed young adults, who are low to moderate-income Evanston residents (ages 18-25), with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support, and transportation assistance for 12 months in an amount not to exceed $55,200.00 for FY 2020-2021. Funding for this agreement is budgeted in Health and Human Services Department Community Services, Youth and Young Adult Engagement Division Budget (Account 176.24.3215.62490), which has an FY 2020 budget of $220,000 and a year to date balance of $156,123.61 prior to this agreement. Costs amount to approximately $2,760.00 per participant. For Action Resolution 97-R-20, Authorizing the City Manager to Execute the Professional Service Agreement with the Youth Job Center to Fund Building Career Pathway - Pdf 564 - 587 (XII) CONSENT AGENDA - RULES COMMITTEE - ALDERMAN RUE SIMMONS R1. Resolution 121-R-20, Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda Staff recommends City Council adoption of Resolution 121 -R-20, to amend City Council Rule 11.18 to allow special order of business to be placed on the City Council agenda. For Action Resolution 121-R-20, Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda - Attachment - Pdf 588 - 617 Page 13 of 647 R2. Resolution 126-R-20, Amending City Council Rule 6.9 to Include Virtual Platform Meetings Rules Committee and Staff recommend City Council adoption of Resolution 126-R-20, to update the City Council Rule 6.9 to include decorum during virtual platform meetings. For Action Resolution 126-R-20, Amending City Council Rule 6.9 to Include Virtual Platform Meetings - Attachment - Pdf 618 - 647 (XIII) APPOINTMENTS (XIV) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XV) EXECUTIVE SESSION (XVI) ADJOURNMENT (XVII) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 12/15 6:00 Northwestern/City Committee 12/15 7:00 Housing & Community Development Act Committee 12/15 7:00 Zoning Board of Appeals 12/17 6:00 Parks & Recreation Board 12/17 6:30 Equity & Empowerment Commission Page 14 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Reparations Subcommittee From: Kimberly Richardson, Interim Assistant City Manager CC: Tasheik Kerr, CMO Management Analyst Subject: City of Evanston Local Reparations: Restorative Housing Program Date: December 14, 2020 Recommended Action: The Reparations Subcommittee recommends the City Council discuss the local reparations' proposed restorative housing programs. Council Action: For Discussion Summary: Reparations, as defined by the N’COBRA (National Coalition of Blacks for Reparations in America), is the process of repairing, healing, and restoring a people who were injured, due to their group identity, in violation of their fundamental human rights by a government, corporation, institution, or individual. Three minimum criteria established by NAARC (National African American Reparations Commission) to ensure reparations include: 1. Consistent with restorative justice principles, the government, instit ution, agency, or individual responsible for inflicting injury or harm cannot define the remedy. The remedy must be defined or agreed to by those who suffered the injury or harm. 2. Creating an independent structure to receive resources for restitution is a distinctive qualification for a reparatory justice initiative. Those who suffered the injury or harm must have the power to decide on the allocation of the resources for restitution and repair. 3. Standard, regular or ordinary public policy is not reparations. A. Background SP1.Page 15 of 647 In September 2019, the Equity & Empowerment Commission presented a report and recommended actions to address “repair and reparations” for Black Evanstonians. That report the to request Simmons’ Rue EquAlderman to response in Robin was & ity Empowerment Commission for assistance in identifying ways to address the historical wealth and opportunity gaps that Black residents of Evanston experience. The Equity & Empowerment Commission recommended conducting a feasibility study to determine the viability of 1) various housing assistance and relief initiatives for Black residents in Evanston, and 2) various Economic Development programs and opportunities for Black residents and entrepreneurs in Evanston. Following the adoption of the Commission’s recommendations, in November 2019, the City Council adopted Resolution 126-R-19 establishing the City of Evanston Reparations Fund and the Reparations Subcommittee. The Reparations Subcommittee was tasked with conducting the feasibility study. The first ten million dollars ($10,000,000) of the City’s Municipal Cannabis Retailers’ Occupation Tax (3% on gross sales of cannabis) was selected as the funding source. As it relates to the harms inflicted against Black Evanstonians, the Reparations Subcommittee enlisted the assistance of Morris (Dino) Robinson, Jr., Executive Director, Shorefront Legacy, and Dr. Jenny Thompson, Director of Education, Evanston History Center, to prepare a report. The report highlighted the evidence and factual information related to historical and contemporary instances where the City of Evanston might have facilitated, participated in, enacted, or stood neutral in the wake of acts of segr egative and discriminatory practices in all aspects of engagement with the Evanston Black community. Their findings are compiled in the attached report “Evanston Policies and Practices Directly Affecting the African American Community, 1900 - 1960 (and Present)”. B. Restorative Housing Reparations Programs Programs: 1) Home Ownership; 2) Home Improvement ; 3)Mortgage Assistance Program Budget: $400,000 1) Home Ownership Program The Home Ownership Program provides eligible Black Evanstonians with down payment/closing cost assistance to purchase real property located within Evanston city limits. The homeownership assistance may be no greater than $25,000 and maybe layered with other City or external programs for which the recipient is eligible, including down payment and closing cost assistance through the State of Illinois or United States Department of Housing and Urban Development (HUD). The homeowner must occupy subject property as their principal residence. Program Objectives: • To encourage the revitalization, preservation, and stabilization of Black owner- occupied homes in Evanston; • To increase homeownership and to build the wealth of Black residents; and • To build intergenerational equity amongst Black Evanstonians. Page 2 of 104 SP1.Page 16 of 647 Property Eligibility: • The property must be located within the city of Evanston. • The property must be a single-family residence, condominium or townhome, or Multi- unit dwelling. • The Property must be the principal residence of the applicant. • Funding can be used towards closing costs. Distribution of Funds: • All funds must be paid directly to the lending institution at the time of closing of the property. 2) Home Improvement The Restorative Housing Reparations’ Home Improvement Program provides Black homeowners funds to repair, improve, or modernize their homes. The home improvement assistance may be up to $25,000 and can be layered with other City or external programs for which the recipient is eligible, including the CDBG Housing rehabilitation program. Program Objectives: • To encourage the revitalization, preservation, and stabilization of Black owner- occupied homes in Evanston; • To reduce home improvement expenses for homeowners; • To build the wealth of Black residents; and • To increase home equity for Black homeowners. Eligible Activities: Home Improvement projects may include but not limited to: • Interior or exterior remodeling or beautification (including landscaping and external amenities); • Items which alleviate a physical hardship for disabled or elderly (egress ramps, grab bars, mobility modifications to kitchen and baths, etc.); • Structural, electrical, mechanical, plumbing, and fire prevention improvements or corrections. • Items which will lengthen the useful life of the structure (ex. roof replacement, siding replacement); • Items which conserve energy and resource (upgrading of dwelling’s thermal protection, installing water-saving fixtures, installing energy-efficient furnaces or other major mechanical equipment, and/ or window replacement; • HVAC replacement; and • Creation of new or additional habitable space. Distribution of Funds: • All funds must be paid directly to the supplier or vendor. • If requested, up to $10,000 may be released for pre-construction cost and/or payment to a contractor to secure materials for the work. This request must accompany the application along with any additional information requested. Page 3 of 104 SP1.Page 17 of 647 • The payment schedule and required documentation will be developed and approved based on the scope of work approved. 3) Mortgage Assistance The Restorative Housing Reparations Mortgage Assistance Program provides eligible Black Evanstonians with funds to pay down mortgage principal, interest, and/or late penalties. The mortgage assistance may be no greater than $25,000 and maybe layered with o ther City or external programs for which the recipient is eligible. The homeowner must occupy subject property as their principal residence. Program Objectives: • To encourage the revitalization, preservation, and stabilization of Black owner- occupied homes in Evanston; • To build the wealth of Black residents; • To build intergenerational housing equity amongst Black Evanstonians; and • To improve the retention rate of Black homeowners in the City. Property Eligibility: • The property must be located within the city of Evanston; • The property must be a single-family residence, condominium or townhome, or multi- unit dwelling; and • The property must be the principal residence of the applicant. Distribution of Funds: • All funds must be paid directly to the mortgage loan servicer pending verification of mortgage payment. General Rules and Terms of Eligibility for All Programs • Applicants who do not meet the criteria outlined in these General Rules will be denied. • The application must submit a request to the Reparation s Eligibility Review Committee to approve eligibility before disbursement of funds. • The recipient must be at least 18 years of age, a Black resident, and suffered discrimination in housing due to City ordinance, policy or practice. • The recipient must be a direct descendant of a Black Evanston resident who resided in Evanston between 1919 to 1969 who suffered discrimination in housing due to City ordinance, policy or practice. • An eligible individual may only qualify for $25,000, which may be used for one eligible use or divided between other programs (e.g., $15,000 for rehabilitation and $1 0,000 for mortgage principal reductions). • The maximum investment in any single property for $50,000. This will require two applicants that are co-owners of the property. • According to the agreement, the recipient will not sell or otherwise convey their int erest in the Subject Property before completing the improvement/s and fulfilling their obligations. • The program is subject to the availability of funding. • Eligible property must be within the Evanston city limits. Page 4 of 104 SP1.Page 18 of 647 • The recipient must own and occupy the single-family home, townhome, multi-unit, or condominium. C) Outstanding Items for Discussion: As part of the development of the housing program, the Subcommittee must also identify how the program will be administered. Staff has offered the following recommendations to be considered. 1. Administration of the Program Funding Option 1: Hire a part-time staff person to manage eligible use of funding and funding distribution. Option 2: Partner with a financial institution or non -for-profit to manage eligible use of funding and funding distribution. Option 3: Hire a part-time staff person to manage eligible use of funding and partner with a financial institution or non-for-profit to distribute funds. Funding for positions or services from a third party would come from the Reparations Fund. 2. Development of an Application Process Working in collaboration with Evanston History Center and Shorefront Legacy Center, an application process will be developed that will give access to individuals unable to locate documentation that verifies their direct descent proof residency from 1919 to 1969. 3. Creation of the Reparations Eligibility Review Structure To support the work of the Reparations Committee, it is recommended that a working group be formed to review and verify completed applications to determine eligibility for funding as part of the approval process. Attachments: Laying the Foundations for Local Reparations Evanston Policies directly affecting the African American Community 1900-1960s Page 5 of 104 SP1.Page 19 of 647 N’COBRA: Laying the Foundation for Local Reparations Basic Principles, Purposes, Models, Categories and Examples of Local Reparative Initiatives Kamm Howard National Co Chair National Coalition of Blacks for Reparations in America, Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 6 of 104 SP1.Page 20 of 647 THE FINAL CALL Dec 19, 2019 NPR WBEZ Dec 8, 2019 ABA Journal April 1,2020 WTTW News Jan 16, 2020 May 15,2020 Pew Trusts Oct 3, 2019 The Guradian Jan 19, 2020 Headlines Evanston, Ill., Has A Reparations Plan ‘A seed to be multiplied’ Evanston’s reparations initiative called historic move for small Illinois town’ The Reparations Debate is Heading to Chicago City Council Talk of reparations is being revived around the country Talk of Reparations for Slavery Moves to State Capitols California Assembly Committee Passes Bill that May Lead to Reparation Payments Local Reparations Now! Local Reparations Now! Local Reparations Now ! One city's reparations program that could offer a blueprint for the nation Page 7 of 104 SP1.Page 21 of 647 Basic Principles, Purposes, Models, Categories and Examples of Local Initiatives N’COBRA: Laying the Foundation for Local Reparations In November of 2019, the City of Evanston, Illinois passed legislation to establish a Repara- tions Commission. The Commission is charged with directing funds towards reparative initi- atives for the Black residents of Evanston. Introduced by freshman Alderman Robin Rue Simmons, the Commission is the first of its type in America and has sparked other legisla- tors and activists around the country to look at the possibility of doing the same in their lo- cales. Here, in this pamphlet, N’COBRA provides guidance for those who wish to do so. Historically, when one hears the term “reparations commission,” immediately HR 40 comes to mind. HR 40 is the federal bill first introduced in 1989 by Cong. John Conyers of Michigan. Now an ancestor, Cong. Conyers reintroduced the bill in every legislative session until his departure from Congress in 2018. It was revised in 2017, changing it from a “Study Bill” to a “remedy bill.” It is now titled, “The Commission to Study and Develop Rep- arations Proposals for African Americans Act.” There are two major emphasizes of the new bill. In addition to studying the history and legacy of the crimes against African humanity during the colonial, enslavement and Jim Crow periods, it looks to also examine the post-Jim Crow period and the cur- rent harms that continue to this day. Secondly, it charges the Commissioners to craft remedies that address the multifacet- ed harms of these crimes in comport wilt “full reparations” as understood by inter- national norms of reparations. Although HR 40 has been the only federal legislation proposed since 1989; numerous states and cities crafted their own resolutions and bills that have now culminated in the Evanston ordinance. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 8 of 104 SP1.Page 22 of 647 That there have been numerous states that have sought to aid in the reparations movement by enacting legislation requiring corporations and institutions to disclose their, or their predecessor entity’s, enslavement ties. California, Massachusetts, Chica- go, Milwaukee, Philadelphia are just a few of the state and local governments that passed slavery disclosure legislation, as disclosure and accounting have been the sem- inal steps in formulating reparative justices initiatives. In addition to the slavery disclosure laws, scores of resolutions were also passed in states and local bodies in support of HR 40 since its introduction. In 2001, the City of Evanston passed such a resolution. Also, Illinois is the first and only state to pass legislation to create a state commission to study enslavement. Entitled, the Illinois Transatlantic Slave Trade Commission, established in 2005 , submitted its findings in two volumes. The 2019 Evanston legislation, however, is the first law that establishes a non-federal com- mission that has a mandate to fund initiatives that begin to economically redress past harms resulting from crimes committed against the humanity of Blacks in America. Specifically, the Evanston bill seeks to address Jim Crow (apartheid) and post-Jim Crow harms. Bills have been introduced in bills in New York to examine the entire historical period of co- lonial and post-colonial crimes against people of African descent – the crimes committed, the injuries that exist and reparations remedy to address the crimes and injuries. Vermont and Pennsylvania legislators have announced similar plans. The City Council of Chicago, in September 2019, adopted a resolution calling on its Health and Human Relations Committee to craft an ordinance that also looks to form a Reparations Commission to determine how to best redress harms extending from these same historical periods as the Evanston law. An Illinois bill was introduced in February 2020. So, with all the pending legislation, as well as other states and cities that are contemplating crafting their own reparations legislation, N’COBRA is offering this framework Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 9 of 104 SP1.Page 23 of 647 as a necessary foundation. This framework centers arounds 1) the basic guidelines of es- tablishing local reparations, 2) purposes of local reparations, 3) models for establishing the reparations commission, and 4) structuring local reparations policy and initiatives to address current acute injury. Establishing the Guidelines for Local Reparations First step in laying a foundation for local reparations is establishing the basic criteria that en- sures that what is being established is, in fact, reparations. Here we offer the National Afri- can American Reparations Commission’s, NAARC’s 3 “minimum criteria.” “NAARC Minimum Criteria for Reparations/Reparatory Justice Initiatives 1. Consistent with the principles of restorative justice, the government, institution agency or individual that is responsible for inflicting injury or harm cannot define the remedy. The remedy must be defined or agreed to by those who suffered the injury or harm. [These are harms resulting from crimes against humanity directed toward Afri- can and people of African descent in colonial and post-colonial America] 2. The creation of an independent structure to receive resources for restitution is a dis- tinctive qualification for a reparatory justice initiative. Those who suffered the injury or harm must have the power to make the decision on the allocation of the resources for restitution and repair. Ideally, this should include the creation of an independent Black controlled structure or structures to receive and allocate collective or individual resources for restitution as identified by the affected community, institutions or indi- viduals, e.g., a Reparations Finance Authority, Community Development Corporation. 3. Standard, regular or ordinary public policy is not reparations. The allocation of re- sources to meet current needs in the Black community and the community at -large which is not exclusively for the Black community and controlled by Black families, communities and institutions, is standard/ordinary/regular policy. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 10 of 104 SP1.Page 24 of 647 Succinctly, we, the injured, must determine the repair; we, the injured, must direct the repair; and reparative policy must specifically be designed to redress specific past harms, i.e., crimes against our humanity. Although the first two are easily determined, the last criterial may not be, but is also of the utmost importance. Examining the Evanston victory, there is already doubts concerning whether what was put forth is reparations. In an interview with Alderman Robin Rue Sim- mons, neither news and talk show host Roland Martin, nor his studio panel were wiling to call the Evanston victory reparations. None, however, offered any reasons why not, or a definition of reparations of which they could hold up to the Evanston initiative. We, on the other hand , definitely see the Evanston efforts as reparations. Reparations, as N’COBRA defines it is: The process of repairing, healing, and restoring a people who were injured, due to their group identity, in violation of their fundamental human rights by a government, corporation, institution, or individual. The international community has determined that Trans-Atlantic Slave Trade, Slavery, and Apartheid (Jim Crow Segregation) are crimes against humanity. Crimes against humanity are the most gross violations of human rights a government can commit or allow to be committed against civilians within their territories. The Evanston community is responding primarily to red-lining and over-policing in that com- munity. Both definitively fall within the framework of crimes against humanity. Therefore, the resources targeted to redress (repair, heal) the damage of those crimes are reparations. Plain and simple. Stated again for emphasis, reparations are any actions and resources specifically directed toward repairing injuries from past and ongoing crimes against our humanity —no matter how large or small. Every Black community has a right to organize and petition for local reparations. In addition, and more so, every Black legislator has an obligation to legislate for resources to be targeted in such a manner. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 11 of 104 SP1.Page 25 of 647 Purposes of Local Reparations - as Triage and to Propel HR 40 To further address the need for local reparative initiatives two points, stand out. First, in many, Black communities, a significant number of Blacks live in a state of emergency. A so- cial condition of food deserts, high levels of crime, institutional neglect and harm – poor schools, occupying police forces, minimal employment opportunity, decimated economic base with low business ownership, declining home ownership, and ethnic cleansing. All ex- ist, leaving these communities with a reality not unlike disaster areas. As these conditions continue to mount, more and more of the residents are being pulled downward socially and economically, worsening the already bad situation. Therefore, like in any disaster, one of the first thing that happens is a triage situation is established . The purpose of triage is to target the finite and/or limited resources in a way that ensures maximum survivability. The triage situation remains until either the situation improves, greater resources arrive, or persons can be migrated to areas outside of the disaster zone. For these communities, there are no signs that things will improve in a major way any time soon. Even if a federal bill is passed today, reparation resources would be years away. Addi- tionally, there is no place for the people in these communities to go. Thus, the goal of local reparations is to target resources toward specific areas of injury that can assist in communi- ty survivability until greater resources can come. Those resources would come either through local equity legislation or a federal reparations plan. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 12 of 104 SP1.Page 26 of 647 Local Reparations Now! Local Reparations Now! Local Reparations Now ! Secondly, local reparations actions will fuel the national impetus to act. As more and more municipalities and states push the reparations envelope, the federal government will be called upon to act. We have seen this type of push to federal legislation from local initiatives throughout the modern time. The Civil Rights legislation of the 1960’s had its impetus from the Montgomery Bus Boycott, the Lowndes County Freedom Party and the many acts of direct action and civil disobedience that mirrored those actions around the country. Just recently a federal ”Ban the Box” law was enacted. A bill first pushed by a local resi- dent of Waukegan, IL, Clyde McClemore. Clyde’s goal was to remove the “Convicted of a Crime” box on employment applications.. Once successfully passed in Illinois, the Illinois law became the model for several other states. These state actions pushed the federal government to adopt the same policy for all federal job applications. Those in Washington, committed to HR 40, also see the Evanston Commission and other local reparation commission legislation as helpful in our push to pass HR 40. “Local ac- tions, for a long time have been incubators for federal legislation,” it was stated. Con. Sheila Jackson-Lee herself stated recently, “There are many different ways that we can look at answers to this question. We applaud local jurisdictions who are taking this legislation and implementing it locally. So those voices will be able to speak to us when the [HR 40] commission is established. …. [Local reparations] is a step forward for people to see the value that will come out of recognizing that there has not been the kind of re- spect and response to the idea of reparations. Page 13 of 104 SP1.Page 27 of 647 Establishing the Local Reparations Commission: 3 Models Currently there are 3 proposed models for establishing the reparations commission – the HR 40 model, the Evanston model and the Marianne Williamson model. The HR 40 Model is one where through an act of Congress and signed into law by the Presi- dent, a reparations commission is established. That commission is charged with crafting rem- edies for redress of the harms created in colonial and post-colonial America continuing to today. After the Commission submits its findings, recommendations and proposals, Congress must allocate resources to initiate the repair. So the basic structure of this model is that Congress creates the commission, policies are crafted and then funds are targeted for the policies. The state legislation proposed in New York, Vermont, Pennsylvania and Illinois and the city of Chicago, all fit under the HR 40 Model. They only differ in what periods of harms they are seeking to address. The Evanston Reparations Committee took a different process in being established. First, through Council vote a reparations committee was approved. Next, a specific funding source and amount was determined. And finally, through community engagement, a reparations sub-committee will recommend the allocation of the funds toward to-be-determined repara- tions policy and initiatives. Evanston Alderman Robin Rue Simmons has consistently asserted the Evanston funds will redress injuries stemming from redlining and mass incarceration (disproportionate policing), i.e., Jim Crow and post Jim Crow injurious policies. With this model, the commission/committee is established, specific funds are determined, and then initiatives are identified and funded. The final model is one that was suggested by former presidential candidate Marianne Wil- liamson Unlike the first two models that begin with first establishing the commission, the Williamson model places that action second. For this model, first a definitive dollar amount of redress was/is determined that will be used to fund all reparative initiatives. For candi- date Williams, it was $500 Billion. Next, the Commission is established from a broad section of the African American community. Then the Commission would finally determine the re- parative policy and direct the resources. So here, an amount is established, then the com- mission, and finally the reparative initiatives. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 14 of 104 SP1.Page 28 of 647 The below table demonstrate the three models’ side by side. Each of the models has their benefits. For instance, the Williams model starts by com- mitting a definite amount of resources upfront. One can recall the Reparations Manifesto, presented by James Foreman who called for at that time $500 Million from the faith com- munity. In this way, there is no need to go through a second round of approval to find or seek funding for initiatives. If the initial amount was greater, this would have been the best choice (and she probably would still be a contender for the presidency.) The same can be said for the Evanston model, even though the commission was estab- lished first. These methods of having a pre-determined amount funds in place first, alt- hough may limit the amount of repair that can be accomplished, may cause for more in- tentional and focused policies of redress. Finally, the HR 40 model by establishing the Commission and charging It to do the work of developing reparative policy, allows for the development of a more comprehensive repara- tions “plan.” Also, we believe that this is the probably the best model for populations of scale – perhaps 1000,000 or more. Certainly, when we get in the 100,000’s and millions – a comprehensive plan makes more sense. With this model, however, because no funds have been guaranteed, and even with the best of “plans and policies,” it all hinders on addition- al legislation for funding. As stated, the Chicago and the New York, Vermont and Illinois bills are all patterned after the HR 40 model. HR 40 Evanston Williamson 1st Establish Commis- sion Establish Commission Establish Reparative Amount in $$$ 2nd Develop Repara- tions Proposals Establish Source and Amount of Funding Establish Reparations Commission/ Authority 3rd Fund and Administer Proposals Develop and Adminis- ter Proposals Develop and Administer Proposals Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 15 of 104 SP1.Page 29 of 647 Local Reparations Policies and Initiatives: Categories and Examples Lastly and of huge importance, to further ensure that what comes out of these local efforts are in fact reparations, we look to the two categories of full reparations and direct and col- lective/community benefits, remedies and/or redress. Full Reparations N’COBRA has spent significant energy over the last few years introducing the term and idea of full reparations/full repair into the reparations movement. Full reparations is an internation- al law term that indicates the degree in which reparations must redress crimes against hu- manity. Under international law, reparations must “wipe out all consequences” of the crime or harm. To accomplish that, the injuring party must engage in “full reparations.” Full reparations have 5 basic components. 1. Cessation, Assurances and Guarantees of Non-Repetition - a state responsible for wrongfully injuring a people “is under an obligation to a) “cease the act if it is continuing, b) offer appropriate assurances and guarantees of non-repetition…” 2. Restitution and Repatriation – “re-establish the situation which existed before the wrongful act was committed.” To restore the victim to the original situation before gross violations of international law occurred. How includes restoration of freedom, recogni- tion of humanity, identity, culture, repatriation, livelihood and wealth. 3. Compensation - The injuring State is obligated to compensate for the damage, if damage is not made good by restitution. Compensation is “any financially assessable damage suffered…” Proper compensation is such that is “appropriate and proportional to the gravity of the violation and circumstances.” Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 16 of 104 SP1.Page 30 of 647 4. Satisfaction – “as a “means” for reparations for moral damage, such as emotional injury, mental suffering, and injury to reputation.” 5. Rehabilitation - rehabilitation consist of mind, body, emotional and spirit healing - [of] the lasting effects of the trauma of enslavement and segregation [and post-segregation crimes]. Therefore, when local initiatives of redress are being offered, they should first be categorized under these 5 components. Understanding fully that not all 5 components will be addressed at the local levels, nor to the degree that will completely remedy the injury. Even still, beginning with these components allows us to better prioritize the injuries and laser-focus our Intention on specific healing and reparative outcomes. Direct Benefits and Collective/Community Benefits Secondarily, a determination is made as to whether the redress will have a direct benefit to individuals or will the benefit impact the Black community as a whole. Direct benefits, re- dress or remedies as stated, is redress that individuals will receive directly. Housing assis- tance, educational and business grants are the most common forms of direct benefits. Indi- viduals must qualify for these benefits. Collective/Community benefits are those initiatives that are available collectively to all members of the community without additional qualifying criteria. The purpose of commu- nity benefits is to rebuild and empower the community as a whole. They are aimed at collec- tive repair and healing. African-centered education, community trust funds, community well- ness initiatives, and ending racially biased public policy are just a few examples of collective/ community benefit. As with national reparations, also with local reparations, you want a mix of both direct benefits and community benefits. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 17 of 104 SP1.Page 31 of 647 Component N A A R C D C Evanston D C Chicago D C Cessation and Guarantees of Non - Repetition Repair Damage of Criminal In- justice System X X Better Repre- sentation on City Board, Improve labor agreements for City projects X Dismantle all currently in- jurious laws affecting Black people X Mandatory Black Hires X Mechanism that ensures against racially bias public pol- icy X X Stop forced bussing X Enact a civilian police account- ability council X X Real estate and bank accounta- bility and trans- parency X Demilitarize police/ social service response teams X Looking at the National African American Reparations Commission’s 10-Point Reparation Program (a national plan for redress), the Evanston community-suggested areas for redress, and the Chicago and Illinois reparations bills, the following chart illuminates how the com- bined categorization can help target and focus efforts on the local level. D = Direct benefit, remedy or redress C = Community benefit, remedy or redress Page 18 of 104 SP1.Page 32 of 647 Component NAARC D C Evanston D C Chicago D C Restitution Repatriation and African Knowledge Program X X Business (grants, façade improve- ment, Black Wall Street) X Preservation of Black neigh- borhoods via culturally tar- geted economic development, housing, and education initi- atives X X Repair Damage of Criminal In- justice System X X School (Stem center; Foster school, Oakton) X Develop a vo- cational train- ing center that offers a track in all the trades X Strengthen In- formation and Communica- tion Infrastruc- ture X X Housing (affordable; reten- tion and attrac- tion; moderate priced; repairs and improvement; subsidies) X Proportionate representation in all city con- tracts X Education for Community Development and Empower- ment X X Co-ops (kitchens, workspaces, busi- ness center, land trust) X Education (skilled trades, communi- ty college, North Western, finan- cial literacy, tu- toring, civics, HBCU’s) X Public Access TV / Black Media X Birthright and connections to X Page 19 of 104 SP1.Page 33 of 647 Component NAARC D C Evanston D C Chicago D C Compensation Right to Land for Social and Eco- nomic Devel- opment X Write a Check X Enforce the Chicago Slav- ery Disclosure Ordinance X Funds for Cooperative Enterprises and Socially Responsible Entrepreneurial Development X X Matching funds (NU, Jewish community, businesses, Next Genera- tions Funds) X Establish a Community Trust Fund X Affordable Housing for Healthy Black Communities and Wealth Generation X X Sovereign Fund X Annual $1,000,000 Commission budget for 20 years X Component NAARC D C Evanston D C Chicago D C Satisfaction A Formal Apol- ogy and Estab- lishment of a MAAFA/African American Holo- caust Institute X Funding for Shorefront Legacy Center / Black Art Gallery (Gibbs- Morrison) X An apology consistent with In- ternational norms X Preserving Sa- cred Sites and Monuments X Street Naming / Lakefront Ac- cess, / the Black Journey X Economic partnership with Black Cultural in- stitutions X Teach African American History X Free education in all City and State Colleges X Support Caribbean American activ- ities X Reparations curriculum in all public schools X Page 20 of 104 SP1.Page 34 of 647 Component NAARC D C Evanston D C Chicago D C Rehabilitation Resources for the Health, Well- ness, and Heal- ing of Black Families and Communities X X Childcare and early childhood, and youth edu- cation X X Establish a Cen- ter for Trans Generational Epigenetic Re- search X Quality mental health services X X Institute a full range of free health services X X Trauma Ser- vices Theater therapy X Reduce persis- tent health dis- parities and food deserts. X X Re-entry pro- grams - ex- pungements X X Truth and Rec- onciliation X Having understood at the start that not all initiatives can be accomplished on the local level, this framework allows for easier prioritization of resources and redress needs. In addition, it allows the community and policy makers to determine a mix of direct and community bene- fits. This is important. The community, without any qualifying criteria, must also benefit from local reparations. Not all the benefits, redress or remedy should go to specific qualifying indi- viduals. Keeping in mind, the ultimate goal of reparations is community wholeness. This method also, allows for spreading specific allocations for future years in a predeter- mined plan. For instance in Year 1 will the Commission will fund redress initiatives (a) and (b). Year 2, continue with (a) and add (c). Year 3, more of (b) and add (d) and (e). And so on. Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 21 of 104 SP1.Page 35 of 647 Conclusion As stated, there are minimally three (3) criteria that local reparations must meet. The re- dress is needed to “stop the bleeding out” experienced in many Blacks communities. These efforts will also benefit the national call for reparations Three modes were presented for local and state Commissions. In addition, reparations initiatives should comport within the international standards of full repair and should have a mix of direct and community bene- fits. As such, local reparations will be fulfilling a long awaited prophesy. After the Civil War, formerly enslaved Jourdan Anderson responded to a letter he received from his former enslaver. The letter beseeched him to come back to the south, promising Jourdan that everything would be alright. Jourdan had left the South during the War. Upon receiving the letter, he responded by say- ing that in the north, (he was in Ohio), he was getting paid for his labor. He went on to say, his wife was being respected. And finally, he mentioned that he did not have to the fear the rapacious lust and violence of whites for his two teenage daughters. Event still, however, if the enslaver was serious about treating him fairly upon his return, he would reconsider on one account. He had calculated the amount that was owed and due to him for his decades of stolen labor, and that of his wife’s. And if the enslaver was to send that aggregated amount to him to Ohio, less some indicated expenses, he would then, and only then, consider returning to the South. Knowing the enslaver would not comply, Jour- dan, very prophetically replied: “Surely there will be a day of reckoning for those who defraud the laborer of his hire.” Evanston Alderman Simmons, began the reparations reckoning that Jourdan envisioned for Blacks in America. As such she was referred to as the “Rosa Parks of reparations.” It is up us to multiply and intensify her actions, - just like those who were inspired by Rosa Parks’ bravery. The reckoning has in fact begun. Let us realize Jourdan’s prophesy today! Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 22 of 104 SP1.Page 36 of 647 • Evanston passes reparations bill. https://dailynorthwestern.com/2019/11/26/city/aldermen-establish-historic-fund-for -local-reparations/ • HR 40 Introduced in the 116th Congress by Congresswoman Sheila Jackson Lee. https://www.congress.gov/ bill/116th-congress/house-bill/40 • Seize the Time: HR 40 and S 1083 Primer, jointly produced by the National Coalition of Blacks for Reparations in America, N’COBRA and the National African American Reparations Commission, NAARC http:// www.ncobraonline.org/wp-content/uploads/2018/01/HR40-Primer-1.pdf • [http://ncobra.org/resources/index.html • Illinois Trans Atlantic Slave Trade Report http://www.ilga.gov/legislation/BillStatus.asp? DocNum=3&GAID=9&DocTypeID=SJR&LegId=27925&SessionID=51&GA=95 • New York legislation introduced by New York State Assemblyman Charles Barron https://www.nysenate.gov/ legislation/bills/2017/a7274 • Vermont Reparations bill https://legislature.vermont.gov/bill/status/2020/H.478 • Pennsylvania Reparations https://www.pahouse.com/Rabb/InTheNews/NewsRelease/?id=110151 • A resolution to establish a Chicago Reparations Commission ordinance was sent to the Health and Human Relations Commission, led by Alderman Roderick Sawyer. https://news.wttw.com/2019/09/16/reparations-debate-heading- city-council • On February 18, 2020, State Rep Will Davis introduced HB 5024 to establish and Illinois Reparations Commission. http://www.ilga.gov/legislation/101/HB/10100HB5024.htm • Soon to be released paper from National African American Reparations Commission Guidelines for Local Repara- tions • Crimes against humanity is an international designation of a most egregious level of human violations committed against a civilian population by a government or by persons or entities sanctioned by a government . In 2001, the United Nations, via the World Conference Against Racism, Racial Discrimination, Xenophobia and Related Intoler- ances. https://www.un.org/WCAR/durban.pdf • Roland Martin Unfiltered. Daily Digital Show. December 5/2019 https://www.youtube.com/watch?v=Ql_jlFCav50 • Cecile Johnson, MA, concludes that in Chicago every criteria for the crime of genocide is evident by the available racial data of the city. NCOBRA Reparations Symposium # 4 March 11, 2020 https://www.youtube.com/watch? v=oIRygxe-oXU • Clyde McClemore, President of the North Shore, Illinois chapter of the Black Lives Matter https://www.nelp.org/ publication/ban-the-box-fair-chance-hiring-state-and-local-guide/ • Keenan Keller, Chief legal counsel, United States Congress House of Representatives Judiciary Committee. Lead staff assigned to HR 40 • 2020 Presidential candidate, Marianne Williamson, began her campaign by announcing that she was running on a reparations platform for African Americans. She went on to declare that she would establish a $500 Billion fund for reparations. • James Foreman https://en.wikipedia.org/wiki/James_Forman —Reparations Means Full Repair https://www.ncobraonline.org/reparations-means-full-repair-for-400-years-of- terror-and-other-egregious-crimes/#more-2106 • — NAARC’s Preliminary 10-Point Reparations Program https://ibw21.org/initiative-posts/naarc-posts/naarc-rolls- out-preliminary-10-point-reparations-plan/ • — The “Evanston suggested areas” for redress were ttaken from a series of community forums held by the Evanston Equity and Empowerment Committee. These community actions led up to the passage of Evanston’s Reparations Committee ordinance.. Page 23 of 104 SP1.Page 37 of 647 Local Reparations Now! Local Reparations Now! Local Reparations Now ! Post– Enslavement Crimes Against Our Humanity $200 Billion Stolen From the Black Com- munity 2007- 2012 Page 24 of 104 SP1.Page 38 of 647 National Coalition of Blacks for Reparations in America, National Co Chairs Mashariki Jywanza jwanzam@gmail.com Kamm Howard ncobrachicago@gmail.com Northeast Regional Rep Ari Meretazon ari.merretazon@gmail.com Midwest Regional Rep Jeanette Herrera janetteherrera@aol.com Southeast Regional Rep Jumoke Ifateyo reparationsj@gmail.com Southwest Regional Rep James Rodgers III brorodgers3@peoplepc.com West Regional Rep Jahahara Alkebulan nuafrikan777@yahoo.com Kamm Howard , is a Chicago real estate in- vestor and 15 year member of N’COBRA. Serving in his 2nd term as National Co Chair. He is seated as a NAARC Commis- sioner for N’COBRA since its formation in 2015 and serves as the Reparations Working Group Chair of the Black Is Back Coalition for Peace, Social Justice and Rep- arations. He describes himself as a repara- tions enforcer. About N’COBRA The National Coalition of Blacks for Reparations in America is a mass- based coalition organized for the sole purpose of obtaining reparations for African descendants in the United States. N’COBRA’s founding meeting, Septem- ber 26, 1987, was convened for the purpose of broadening the base of support for the long-standing repara- tions movement. N’COBRA has individual members and organizational affiliates. It has chapters throughout the U. S.. It is directed na- tionally by a board of directors. Its work is organized through nine nation- al commissions: Economic Develop- ment, Human Resources, Legal Strate- gies, Legislation, Information and Me- dia, Membership and Organizational Development, International Affairs, Youth and Education. N’COBRA defines reparations is a pro- cess of repairing, healing and restoring a people injured because of their group identity and in violation of their fundamental human rights by govern- ments, corporations, institutions or in- dividuals. ncobraonline.org info@ncobraonline.org Local Reparations Now! Local Reparations Now! Local Reparations Now ! Page 25 of 104 SP1.Page 39 of 647 — D R A F T — Evanston Policies and Practices Directly Affecting the African American Community, 1900 - 1960 (and Present) Report Compiled by: Morris (Dino) Robinson, Jr. Executive Director Shorefront Legacy Center www.shorefrontlegacy.org Jenny Thompson, PhD Director of Education Evanston History Center www.evanstonhistorycenter.org August, 2020 Page 26 of 104 SP1.Page 40 of 647 — D R A F T — TABLE OF CONTENTS Authoring Statement 3 Historical Overview 4 Redlining 12 Segregated Practices 18 Employment 21 Services, Public and Private 23 Schools 39 Housing and Zoning Policies 35 Policing 58 Lawsuits 60 Current Protests and Policies 62 Maps 65 Conclusion 70 Resources 71 About the Authors 74 Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 2 Page 27 of 104 SP1.Page 41 of 647 — D R A F T — AUTHORING STATEMENT This document was created at the request of City of Evanston staff in order to prepare and present evidence and factual information related to historic and contemporary instances where the City of Evanston might have facilitated, participated in, enacted or stood neutral in the wake of acts of segregative and discriminatory practices in all aspects of engagement with the Evanston Black community. The intention of this report is to compile, in one cohesive document, published facts from various works, studies, surveys, articles, recordings, policies, and resources that are freely available for public consumption. The authors have worked to compile this information, cite materials and provided a list of resources in order to assist others in locating the document’s original sources. Further, the authors remain neutral and take no responsibility regarding the end use of this document and the information contained within the document. In addition, the authors do not take any positions other than fulfilling the fact finding assignment as requested by the City of Evanston. This report is in progress and will have periodical updates when new information presents itself. VERSION UPDATES July 1, 2020 Start date July 7, 2020 Review of initial findings and rough table of contents July 10, 2020 First public viewing on an excerpt rough draft during Reparations meeting Aug 27, 2020 First public viewing of the report in its entirety Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 3 Page 28 of 104 SP1.Page 42 of 647 — D R A F T — HISTORICAL OVERVIEW Illinois Historical Context: The Black Codes (The excerpt below taken from “Slavery In The North” by Douglas Harper, http://www.slavenorth.com/northwest.htm​ ): “The new states that entered the union in the North after the gradual emancipation of northern slaves were just as concerned as the old ones with maintaining their racial purity. To do so, they turned to an old practice in the North: the exclusion law. Slaves could not be brought into the Northwest Territories, under the ordinance of 1787, but slaves already there remained in bondage. Once states began to emerge from the old territories, most of them explicitly barred blacks or permitted them only if they could prove their freedom and post bond. ​Ohio​ offered the first example, and those that followed her into the union followed her lead on race. Both Indiana (1816) and Illinois (1818) abolished slavery by their constitutions. And both followed the Ohio policy of trying to prevent black immigration by passing laws requiring blacks who moved into the state to produce legal documents verifying that they were free and posting bond to guarantee their good behavior. The bond requirements ranged as high as $1,000, which was prohibitive for a black American in those days. Anti-immigration legislation was passed in Illinois in 1819, 1829, and 1853. In Indiana, such laws were enacted in 1831 and 1852. Michigan Territory passed such a law in 1827; Iowa Territory passed one in 1839 and Iowa enacted another in 1851 after it became a state. Oregon Territory passed such a law in 1849.[1] The evidence seems to support the theory that these rules were not uniformly enforced. But they were invoked against ‘troublesome’ black residents, or they could be used against whole communities when white citizens found the increase in black population had reached an unacceptable level. Blacks who violated the law faced punishments that included being advertised and sold at public auction (Illinois, 1853). Like colonization, exclusion ordinances often were advanced by self-professed friends of the black race who saw only tragedy in attempts of the races to share the same land. Robert Dale Owen, speaking in Indiana in 1850, asked if any decent person desired ‘the continuance among us of a race to whom we are not willing to accord the most common protection against outrage and death.’ The rhetoric hardly is an exaggeration: during the constitutional debate in the state that year, one speaker had frankly acknowledged, ‘It would be better to kill them off at once, if there is no other way to get rid of them. ... We know how the Puritans did with the Indians, who were infinitely more magnanimous and less impudent than the colored race.’ Not content with mere legislation, Illinois, Indiana, and Oregon had anti-immigration provisions built into their constitutions. In Illinois (1848), in clause-by-clause voting, this clause was approved by voters by more than 2 to 1. Most of the opposition to it came from the northern Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 4 Page 29 of 104 SP1.Page 43 of 647 — D R A F T — counties of the state, where blacks were few. In Indiana (1851), it was approved by a larger margin than the constitution itself. In Oregon (1857), the vote for it was 8 to 1. The Illinois act stayed on the books until 1865. Such laws were seldom invoked, but they served blacks as grinding reminders of apartheid intentions and legal subjugation, and they offered white authorities and mobs excuses for harassment and violence against blacks. The Black Codes dealt with more than just settlement. Oregon forbids blacks to hold real estate, make contracts, or bring lawsuits. Illinois, Ohio, Indiana, Iowa, and California prohibited them from testifying in cases where a white man was a party. When the Illinois state constitution was adopted in 1818, it limited the vote to ‘free white men’ and excluded blacks from the militia. Indiana’s anti-immigration rule was challenged in the case of a black man convicted for bringing a black woman into the state to marry her. The state Supreme Court upheld the conviction, noting that, ‘The policy of the state is ... clearly evolved. It is to exclude any further ingress of negroes, and to remove those already among us as speedily as possible.’ There was no legal segregation in Indiana’s public schools: none was necessary. The white citizens of the state would keep the schools racially pure more thoroughly than any legal provision could. A court upheld the white-only Indiana public schools in 1850, finding that, in the eyes of the state, ‘black children were deemed unfit associates of whites, as school companions.’ ——— On closer examination, even the designation of ‘free state’ can be questioned in a case like that of Illinois. Illinois, as a territory where slaves were held, had been restricting the freedom of black residents since before it became a state. In December 1813, Illinois Territory prohibited free blacks to immigrate to the territory and decreed all who did must leave within 15 days after notice or receive 39 lashes. As a state, it maintained the black codes inherited when it had formed part of Indiana, and thus continued its system of what one historian has described as ‘registered and indentured slavery.’[2] [S]he permitted non-resident slave-owners to hire their slaves to citizens of Illinois for a period of twelve months,yet not give the slave his freedom;and justified her act with the excuse that laborers were wanted to erect mills and open up the country,and that salt could not be profitably manufactured by white men.​[3] When the legislature once attempted to alter the black law to strip out the provision that allowed slaves to be imported into the colony, the governor vetoed it. Furthermore, Illinois wouldn't even emancipate the few old slaves who had been in the territory since before 1787. Every person bound to service or indenture in the territory was to continue Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 5 Page 30 of 104 SP1.Page 44 of 647 — D R A F T — as such under state government, though children born of such persons were to be emancipated -- the boys at 24, the girls at 18. The first General Assembly under the constitution fastened slavery on Illinois more firmly than ever by re-enacting the old laws regarding free negroes, mulattoes,servants,and slaves,and by adopting what in the Southern States would have been a slave code.Thenceforth,no negro,no mulatto,either by himself or with his family,was to be suffered to live in the State unless he produced a certificate of freedom bearing the seal of some court of record of the State or Territory whence he came;nor until the certificate,with a long description of himself and of each member of his family,had been duly recorded in the county in which he proposed to live.Even then the overseers of the poor might expel him at any time they saw fit.​[4] As for blacks already living in Illinois in 1818, they were required to report to the circuit clerk before June 1, 1819, register their names, show evidence of their freedom, and have him issue a certificate. Any free black person in Illinois without such a certificate would be considered a slave and a runaway, and was liable to be arrested, arraigned before a justice, advertised in the newspapers for six weeks by the county sheriff. If no ‘owner’ came forth to claim the black person, the county still could sell him or her as an indentured servant for one year. In other matters, too, the early law of Illinois was indistinguishable from a slave state code: To employ an uncertified negro was to incur a fine of a dollar and a half for each day he labored;to harbor a slave or servant,or hinder his recapture,was felony, punishable by a fine of twice the value of the man and thirty stripes on the bare back;to sell to,or buy of,or trade with a slave or servant without consent of the master was absolutely forbidden.If a slave was found ten miles from home without a permit,he was liable to arrest and flogging.Should he appear at any house or farm without written permission from his master,the owner of the place to which he came might give him ten lashes well laid on.Should he commit any offense for which a white man would be fined,he was to be whipped at a rate of twenty lashes for every eight dollars of fine.​[5] ‘To all intents and purposes,’ McMaster concludes, ‘slavery was thus as much a domestic institution of Illinois in 1820 as of Kentucky or Missouri ....’ And in fact a few years later, Illinois itself attempted to become a slave state. After the Missouri Compromise, thousands of slave-holders migrated across the southern tier of Illinois on their way to the new slave state across the Mississippi. The Illinois settlers scattered across the prairie watched with envy these processions of rich, educated, ambitious men from Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 6 Page 31 of 104 SP1.Page 45 of 647 — D R A F T — the east and their trains of goods and slaves, wishing the immigrants would settle in Illinois instead, and knowing what prevented it was the ban on outright slave ownership in the state. Many people in Illinois decided that the state should open itself entirely to slavery. The new sentiment got a test in the elections of 1822. The governor's contest was a four-way race: two of the candidates were outright advocates of slavery in Illinois. They got a combined 5,000 votes, but the winner, by a small plurality, was an anti-slavery candidate, Edward Coles, who had been born in Virginia and had freed the slaves he inherited. But the pro-slavery faction carried both houses of the state legislature. Coles set out to persuade the state government to free the remaining slaves in the Illinois (those who had been in the land before the ordinance of 1787), loosen the harsh black codes, and crack down on kidnappings of free blacks. The legislature responded by refuting Coles and recommending instead that a referendum be put on the ballot at the next state election asking voters to decide whether Illinois should call a convention to amend its constitution and become a slave state. This required a two-thirds majority in the legislature, and while the senate mustered it, in the state house it seemed destined to fall one vote short. But the pro-slavery forces unseated a man whose election had been disputed, and they replaced him with one who voted their way. The convention measure passed. Citizens celebrated in the streets, holding processions, parades, and public dinners. At one, this toast was offered, ‘The State of Illinois: the ground is good, prairie in abundance; give us plenty of negroes, a little industry, and she will distribute her treasures.’ The next election was Aug. 2, 1824. The political campaign that ensues was impassioned, fractious, and intense. The subject was preached tirelessly in the pulpits and the newspapers. The turnout on Aug. 2 was enormous. At the presidential election that fall, 4,532 voted in Illinois. On the slavery question, 11,612 went to the polls. When the votes were counted, the slavery faction had lost, 6,640 to 4,972.” (End excerpt from “Slavery in the North.”) ———————— 1. Henry W. Farnam, Chapters in the History of Social Legislation in the United States to 1860, Washington: Carnegie Institution, 1938, pp.219-20. 
 2. John B. McMaster, History of the People of the United States, N.Y.: D. Appleton & Co., 1900, vol. V, p.186. 
 3. ibid. 
 4. ibid., p.187-8. 
 5. ibid., p.188. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 7 Page 32 of 104 SP1.Page 46 of 647 — D R A F T — State of Illinois, Bill 5277, “The 1853 Black Law passed in Illinois was considered the harshest of all discriminatory Black Laws passed by Northern states before the Civil War,” from the exhibition, “The 100 Most Valuable Documents at the Illinois State Archives.” Evanston Historical Context Since its platting, the city of Evanston both supported and created systems to segregate, limit, deny, and control Black citizens. Prior to the American Civil War, the state of Illinois adopted a set of Black Codes or laws that governed the mobility and livelihood of Black residents in the state. In essence, the laws ensured that one could not be a free Black person in the state. Registration was required and one was indentured to a white family. This indentured structure restricted settlement and independent job opportunities, and severe punishment was administered if any of the restrictions were violated. Whippings, imprisonment and being sold back into slavery were a few of such punishments. In Evanston, the first documented Black Evanston resident was Maria Murray Robinson. Formerly enslaved, she was purchased from a Maryland plantation at age sixteen and later emancipated by the Vane family who settled in Evanston in 1855. Maria worked as a domestic servant for the family until her death in 1903. Maria married George Robinson, who settled in Evanston in the early 1860s, and the couple made their home on Dempster Street near Forest Avenue. There was a small and growing Black community in that area. ​(Shorefront Archives) In the nineteenth century, several pockets of early Black settlement existed throughout Evanston, including in the downtown area. However, beginning as early as 1900, and in light of a growing Black population in the city, the social climate began to exhibit changes in “race Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 8 Page 33 of 104 SP1.Page 47 of 647 — D R A F T — relations.” This was the beginning of systematic and institutionalized racist laws and restrictions that governed the lives of Black residents (as well as Black visitors to the city). These laws and restrictions evolved over the decades; the city’s government, civic institutions, recreational facilities, and retail establishments were dominated by white residents and they maintained control over the drafting and implementation of laws, as well as the cultural and social mores of the city; with little public and/or published comment or justification for the laws and restrictions, the city enacted and upheld a system of inequality and segregation. For decades, Black Evanston residents were denied equal access to schooling, housing, retail, recreational, and commercial facilities, and many other areas. The city’s segregational and unequal systems were created over time and, for the most part, they were tacitly constructed both through private and public methods, including through the actions of the city government and its allies; while some policies were directly stated as a means to enact segregation, in most cases, rarely were the issues of discrimination and segregation mentioned or overtly identified in policies or practices that greatly impacted Black residents. Instead, through a variety of means, through the use of code words, and a focus on issues such as “development” and “safety”—all things that sounded “positive” but in truth masked the actual intentions of specific exclusionary and discriminatory policies-- the systems of segregation and processes of discrimination were enacted, upheld, and expanded for decades. In 1939, Evanston’s first Black City Council member, Edwin B. Jourdain Jr., wrote one of many letters to his friend and ally, W.E.B. DuBois, the famous historian, civil rights activist, and co-founder of the N.A.A.C.P. Jourdain described the city he represented: Evanston was “a town that once forced negroes to sit in balconies only of movie 1 houses, to use only a ‘colored bathing beach’ on the lakefront, to use city owned parks only for ball games among all-white or all-Negro teams, to stay off all city boards and commissions, to have no colored school teachers at all.” (E[dwin] B. Jourdain, Jr. to W.E.B. Du Bois, February 17, 1939, W. E. B. Du Bois Papers (MS 312) Special Collections and University Archives, University of Massachusetts Amherst Libraries, http://credo.library.umass.edu/view/full/mums312-b088-i365.) Jourdain’s letter described just a small portion of the larger picture of the city located just North of Chicago, the suburb known as a “city of homes,” the city that served as home to Northwestern University, and to tens of thousands of civic-minded residents who praised their city’s history and institutions. 1 Use of the term “negro” and other antiquated and racist terms are quoted here in their original contexts. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 9 Page 34 of 104 SP1.Page 48 of 647 — D R A F T — Jourdain’s letter was just one piece of evidence that Evanston also had another history; one not widely told among white residents, but one that Black Evanston residents knew well. It was the history of a segregated town. Over the decades, policies, practices, and patterns of discrimination and segregation took place in Evanston. These not only impacted the daily lives and well-being of thousands of Evanston residents, but they also had a material effect on occupations, education, wealth, and property; and for each generation that encountered discrimination and segregation in Evanston, there was another that followed, and another. While the policies, practices, and patterns may have evolved over the course of these generations, their impact was cumulative and permanent. They were the means by which legacies were limited and denied. Documenting this history is critical to understanding the precise nature and impact discrimination and segragation had in Evanston. Resistance The Evanston Black community did not sit idly by as discriminatory practices were being enacted by the city officials and white residents. Although not official city policy, Evanston’s “Jim Crow” practices were embraced by the general white population. As early as 1903, reports relating to segregated practices appeared in local papers: “Evanston Blacks Fear Wave of Race Prejudice”: ​The article tells of a certain “colored” man frightening women and calls upon the colored people to keep their brother at home. The article is headed, “A Rope Might Do,” and the colored people in Evanston take it seriously. . . (​Chicago Tribune, ​May 6, 1903) “North Shore Towns Aroused: Influx of Negroes Alarms the Residents of Evanston, Wilmette, Winnetka and Glencoe”: . ​. . As a solution of the problem suddenly presented, Evanston citizens are reviving the old scheme of a town for negroes, to be located near Niles Center. To this it is proposed to deport objectionable characters. (​Chicago Tribune,​ January 22, 1904) “Charges Stir a Post office: Race Discrimination on of accusations at Evanston – Trouble is said to arise out of Employment of Negro Carriers”: ​. . . DePugh accused Peterson frequently of discrimination against the colored carriers and is said to have made frequent threats that he would “tell what he knew.” Several times he was threatened with dismissal. (​Chicago Tribune, ​February 7, 1906) “Jim Crow Cars for Cultured Evanston”: ​Evanston Southern (White) Society Successful in Jim Crow Theater, will now resort to Jim Crow street cars — The Unwarranted segregation a blight in cultured Evanston; Where there are as many churches as schools. The Rights of the negro citizen should be demanded and respected; the matter peaceably adjusted, once and always— The constitution of the Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 10 Page 35 of 104 SP1.Page 49 of 647 — D R A F T — United States must be respected and guarded as strictly as the “Monroe Doctrine” was in the case of Cuba and the Mother Country. (​Chicago Defender, ​August 26, 1911) “The Segregation Equivalent at Evanston”:​. . .Whether Evanston is to continue to maintain a clean, respectable, unbiased community such as she bears by reputation will be watched editorially by the Defender with great interest. (​Chicago Defender, ​August 26, 1911) “Forces are Fighting Jim Crowism”: ​Rev. H. S. Graves of Ebenezer AME and Rev. E.H. Fletcher of Mt. Zion Baptist church charged against Jim Crowism from their pulpits on last Sunday evening. . . (​Chicago Defender, ​September 2, 1911) Leaders of several Black churches, businesses, and other civic organizations actively challenged the “Jim Crowing” of Evanston, bringing to light the issues of segregation in restaurants, theaters, street cars, and housing. By 1918, an Evanston Branch of the National Association for the Advancement of Colored People (NAACP) was established to champion these causes. At that time, the NAACP was a nine-year-old civic organization founded to combat racial issues in the United States. Oral Histories Both the Evanston History Center and the Shorefront Legacy Center have an extensive collection of audio oral histories from African American residents. The recordings took place as early as 1971 through present day, capturing over 150 audio hours of lived experiences in Evanston. In these recording, the consistent themes that presented themselves included 1) Housing issues and discrimination, 2) Foster School and its impact, 3) the Emerson Street Branch YMCA, a segregated branch of the Central (now McGaw) YMCA, 4) the Community Hospital, 5) Work, social and civic life, and 6) Engagement with members in the white community. The oral history collections at the Evanston History Center are cataloged and many are transcribed. Specific to the African American experience, the recordings are mostly from the early 1970s as part of the Wayne Watson collection. Watson was employed at the Evanston Public Library while pursuing his Doctorate at Northwestern University. His resulting work included approximately 100 audio tapes, a transcript from a local radio station on Black issues, and indexed newspaper listings. The others are from the early 1980s and the early 1990s. The oral history collections at Shorefront are available at the Shorefront Legacy Center. The bulk of the collection are in the process of being digitized. However, there is a select collection of 38 recordings that were primarily produced during the latter part of 1990s and is available online complete with transcriptions. (www.shorefrontvoice.org) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 11 Page 36 of 104 SP1.Page 50 of 647 — D R A F T — REDLINING (Portions of Larry Gavin’s article, ​“Developing a Segregated Town, 1900-1960,” ​Evanston Roundtable​, December 5, 2019, ​appear below:) Historical Context “Evanston’s first African American residents arrived in the 1850s, and by 1880 there were approximately 125 African Americans in Evanston. The number grew to 737 in 1900. At that time, many of the African Americans in Evanston worked in domestic and personal service. With the Great Migration of African Americans from the rural south to the urban north, the black population in Evanston grew to 6,026 in 1940. Unlike many suburbs that sought to exclude African Americans altogether, leading members of Evanston’s real estate establishment played a role in the growth of Evanston’s African American community, said historian Andrew Wiese in an article about segregation in Evanston published in the ​Journal of Social History​ in 1999. He theorizes that Evanston was different in this respect from other suburbs, because Evanston was already home to a well-established African American community by the time of the Great Migration that began in about 1910. In addition, he says, African American workers supplied labor that was in demand by white elites in Evanston, and they had personal ties with white families all over town. There was a major caveat, though. Mr. Wiese says, ‘Evanston’s white real estate brokers apparently developed a practice of informal racial zoning. In effect, they treated a section of west Evanston as open to African Americans, while excluding them from the rest of town.’ Impact Evanston banks generally refused to make mortgage loans to black households seeking to buy homes on blocks that were not viewed as ‘acceptable’ for black people, said Mr. [Dino] Robinson. As an example, black people who owned vacant lots near the lake were denied loans to build on their properties, and were eventually forced to sell them. Builders did not sell properties to black households if the homes were outside the area set aside for black people. Builders constructed more than 1,400 new homes in northwest Evanston during the 1920s and 1930s, none of which was sold to black households, according to Mr. Wiese. White homeowners at times recorded racially restrictive covenants that provided that their homes ‘shall not be conveyed, leased to, or occupied by anyone not a Caucasian (servants Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 12 Page 37 of 104 SP1.Page 51 of 647 — D R A F T — excepted).’ These were effective until 1948, when the U.S. Supreme Court held them unenforceable. South of Church Street and west of Asbury Avenue, white homeowners formed the West Side Improvement Association ‘to preserve [the neighborhood] as a place for white people to live.’ As part of the plan, they formed a syndicate to buy homes that were at risk of being sold to a black family. At times, white homeowners got together and offered to buy back homes that had just been sold to a black household. African American families were also displaced from neighborhoods outside the west side of Evanston. In 1921, the City passed a zoning ordinance that zoned for commercial use almost every block where black people lived outside of the west side of town. As these areas were converted to commercial use, ‘black families were dislocated to the west,’ said Mr. Wiese. The effect of all these practices was stark. ‘Between 1910 and 1940, there was not a single area of African American expansion outside of west Evanston, in spite of black population growth of almost 5,000,’ said Mr. Wiese. ‘To the contrary, public and private actions reduced the number of African American housing units outside these boundaries.’ By 1940, census data showed that 84% of black households in Evanston lived in the triangular area that is shaded light red in the map below. This area was highly segregated – 95% black. Beyond these bounds, black families lived on Garnett Place (then called Ayars) and in a few pockets of older homes purchased before 1900. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 13 Page 38 of 104 SP1.Page 52 of 647 — D R A F T — While black people were segregated into the triangular area (pictured above), Mr. Wiese points out that black Evanstonians ‘were almost as likely to own their own homes as middle class and elite whites.’ Some white members of the Evanston and the Chicago real estate establishments and some financial institutions from Evanston and Chicago provided mortgages and construction loans to black people who were building or purchasing homes in the triangular area and on Garnett Place. To help with the purchase of their homes, many black households shared housing costs with extended families or rented rooms or apartments for extra income. In 1920, about 30% of black households in Evanston included multigenerational and extended family members. The percentage grew to about 50% by 1940. As in Chicago, segregation had the effect of limiting the supply of housing available to black families in Evanston. This resulted in over-crowding and higher housing prices. Mr. Wiese summed up the racial transition in Evanston through 1940 as follows: ‘Ironically, evidence suggests that racial segregation in Evanston facilitated black suburbanization. Although the development of residential segregation in the suburb testifies to the unease local whites felt about black migration, the establishment of clear geographic limits to black community building appears to have calmed white fears. Race relations in Evanston were structured by a high degree of inequality that favored (and flattered) local whites and minimized conflict through patterns of paternalism and deference symbolized by the relationship of domestic service. Separated as they were by income, occupation, and power, as well as clear geographic barriers, such as railroad tracks and a wide sanitary channel, African Americans posed little threat to the social status or perceived property values of Evans-ton’s economic elite. Meanwhile, as workers, they provided services that were in high demand. As a result, the dynamics of local race relations combined with the aspirations of black southerners to shape a housing market that both supported black home ownership and accommodated the growth of a large black community in an otherwise affluent and white suburb.’ In 1940, the Home Owners Loan Corporation (HOLC), an arm of the Federal Loan Bank Board, prepared a map showing the risk of making mortgage loans in different neighborhoods in Evanston (pictured below). A portion of HOLC’s Evanston map is shown below. The HOLC prepared this and similar maps for more than 200 cities in the United States to show the risk of making mortgage loans in different neighborhoods in these cities. The process took into account the age and quality of housing, the racial and ethnic makeup of the neighborhood and other factors. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 14 Page 39 of 104 SP1.Page 53 of 647 — D R A F T — The Home Owners Loan Corporation prepared the above map of Evanston's neighborhoods in 1940. The core black area of the City - shaded red by HOLC was graded "D." Areas were given one of four grades: “A” areas – shaded green – were deemed “homogeneous” and in demand as residential areas; “B” areas – shaded blue – were “still desirable;” “C” areas – shaded yellow – were characterized as old and at risk of an “infiltration of a lower grade of population;” and “D” – shaded red – were said to have detrimental influences and an “undesirable population or an infiltration of it.” Black neighborhoods ‘were invariably rated’ in the D category, said researchers Kenneth Jackson and Jacob Krimmel. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 15 Page 40 of 104 SP1.Page 54 of 647 — D R A F T — HOLC’s map of Evanston rated the segregated black triangular area of Evanston in the “D” category. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 16 Page 41 of 104 SP1.Page 55 of 647 — D R A F T — The HOLC also wrote a narrative description of the area shaded red in the Evanston map it prepared. The narrative … said: ‘ This neighborhood houses the large negro population living in Evanston. It is somewhat better than the average negro district for this class of population. Here live the servants for many of the families all along the north shore. There is not a vacant house in the territory, and occupancy, moreover is about 150 per cent, for most houses have more than one family living in them. Sales have been very good where liberal financing terms are available, but on other sales mortgage financing is virtually impossible to obtain. This concentration of negroes in Evanston is quite a serious problem for the town as they seem to be growing steadily and encroaching into adjoining neighborhoods. The two-family structures are in most cases converted singles and they likewise are overflowing with occupants; these buildings are rented as unheated units. The number of persons on relief in this district is probably heavier than in any other area along the north shore. Altho the area is unattractive to other than the class of occupants already here, it is difficult to say that the section is declining, for it is in constant demand because of the limited number of areas available for negro occupancy in the north shore towns.’ HOLC’s description highlights several adverse economic impacts of segregation. It severely limited the supply of housing available to black people, which increased overcrowding to the point where occupancy was 150%. In addition, the demand for housing and the steadily growing population meant that the black population was, in HOLC’s words – the words of a federal agency – ‘encroaching into adjoining neighborhoods.’ ” (End excerpt from​ ​“Developing a Segregated Town, 1900-1960.”) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 17 Page 42 of 104 SP1.Page 56 of 647 — D R A F T — SEGREGATED PRACTICES City Facilities Transportation: ​As early as 1911, Black Evanston residents reported widespread experiences of discrimination both on city streetcars and “L” trains. (David Kenneth Bruner, “A General Survey of the Negro Population of Evanston,” Northwestern University, May 1924, 31). That year, a lengthy article appeared in the ​Chicago Defender​ with the headline “Jim Crow Cars for Cultured Evanston,” addressing issues of segregation in seating and the growing adoption of Jim Crow systems: Evanston southern (White) society successful in Jim Crow theater, wil now resort to Jim Crow street cars - the unwarranted segregation a blight in cultured Evanston, where there are as many churches as schools. (​Chicago Defender​, August 26, 1911, page 1) Beaches:​ Evanston beaches were free prior to the early 1930s. However, they were segregated. Blacks could go to a small section of the beach off of Lake Street. As city council member Edwin B. Jourdain, Jr. began challenging Evanston’s segregated practices during the 1930s, one of his focuses was allowing public access to all beaches for all taxpaying residents without discrimination. To circumvent/control the beaches, the City had begun a “beachfront beautification program” to renovate some of the city beaches. To pay for this, beach tokens were sold beginning as early as 1932 through city agencies, thus allowing the city to screen Black residents and block them from purchasing the tokens. The Black community still had access to the free beaches in the segregated sections. The institution of beach tokens was one workaround that did not require written policies. The exclusion was maintained by the use of tokens to help maintain the “beautification” of some of the beaches, and to keep Blacks - and other “undesirables” out. (Source: conversation with Edwin B. Jourdain, Jr’s youngest son, Spencer Jourdain, summer of 2018 with Shorefront) Public Parks:​ Evanston, as a social policy, bought into the concept of Jim Crow and applied it to housing, schools, civic engagement and public spaces. In the issue of parks, integrated activities were not allowed. Alderman Jourdain used baseball games as a visible challenge. Parks and Forestry would deny public park use permits to any group attempting to have integrated games. As permits were generated, this would allow the Parks department to question the uses and activities proposed by residents. If they were not deemed “socially” acceptable, permits were denied. Jourdain challenged the notion by organizing by hosting integrated games. He would attend wearing his aldermanic badge and challenge police who would come and attempt to end the games. He further took it up at the City Council and penned letters to the federal government arguing that public parks were supported by residential taxes and to put restrictions on them was illegal and unconstitutional. (Source: Shorefront Archives Edwin B. Jourdain Jr. collection, memos to city parks and recreation and to the mayor.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 18 Page 43 of 104 SP1.Page 57 of 647 — D R A F T — Business Districts Section of the Black Business Dist. along West Railroad (Green Bay Road) c1924. Photo by David Bruner Retail and Restaurant Patronage: “Practically every restaurant in Evanston refuses to serve Negroes who, when they go to even the less respectable ones, are simply ignored,” the ​Daily Northwestern, ​the university’s student newspaper, reported in 1936. (Editorial, reprinted in “Score Northwestern Officials for Attitude on Race Students,” ​Pittsburgh Courier​, December 26, 1936.) “Refusal to serve Negroes in eating places and discrimination in stores seemed to be rather frequent,” reported David Bruner in his 1924 survey of Black Evanston residents. (Bruner, 31) Evanston’s Cooley’s Cupboard restaurant, a popular place for collegiate students, regularly refused service to the Black community. Early sit-in protests were held at the establishment. One interviewed resident remembered an instance where he went into the establishment, “...when we got our food, my milkshake was loaded with salt. And my hamburger was loaded with salt, where it wasn’t edible…” (Louis Mosley, Shorefront oral history collection, www.shorefrontvoice.org​) In regards to retail businesses, one Black resident commented that “It was understood that we do not go downtown Evanston to shop. If we did, no more than two at a time would enter a Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 19 Page 44 of 104 SP1.Page 58 of 647 — D R A F T — store. We would purchase what we need and leave immediately… Most everything we needed could be purchased within our own community.” (Shorefront oral history collection) Theaters:​ In 1911, the ​Chicago Tribune ​reported the opening of the New Theater of Evanston (on Sherman Ave) which featured a “ ‘Jim Crow’ ” section. Black patrons were forced to use a separate stairway and sit only in a “reserved block of seats” in the balcony. “Without friction of protest,” the paper reported, the theater “segregated the black and white races.” (​Chicago Tribune​, August 22, 1911.) This was one of several incidents that were reported in the local newspapers. Other headlines covering multiple instances included: “Colored People Admitted in All Parts of Evanston Theater”: ​The management of the Evanston theater came into camp with a flag of truce begging mercy of the butler of the Northwestern railroad president, Dr. and Mrs. Garnett, and Attorney Auter for trying to keep them out of a decent place to sit in their playhouse… (​Chicago Defender, September 9, 1911) “Evanston Theater Sued by Mrs. Garnett”​: Mrs. Helen W. Garnett, wife of Dr. Garnett, who lives in Evanston. The suit was brought for $500 in the circuit court. Hon. E.H. Morris is the man behind the law. (​Chicago Defender, ​February 10, 1912) “Evanston Theater Still Bars Negroes”: ​On last Saturday evening the Evanston Theater company again showed that it did not want and would not have Negroes sitting on the ground floor. . . Mr. Vance informed her that they would not tolerate Negroes on the first floor. (​Chicago Defender​), June 22, 1912 “Demands Right to Choose Seat”: ​Evanston, IL, May 5—John Smith, who was arrested after he had refused to take a seat to which he was directed in an Evanston movie show, today prepared to make a fight against the “Jim Crow” rules which are enforced in a number of similar places. . . (​Chicago Defender, ​May 6, 1916) The practice of segregating theaters (and other establishments) would continue into the 1930s when Alderman Jourdain led the fight against the practice. The issue of whether or not to allow theaters to open on Sundays was before the City Council. Jourdain spoke out against allowing Sunday openings, arguing that it would only add another day that Black residents would experience segregation in theaters. Jourdain had a deciding vote on the issue of Sunday openings for theaters. Jourdain challenged the theaters that he would not be in support of Sunday shows if Evanston theaters continued segregated seating arrangements and related “Jim Crow” practices. (Source: Edwin B. Jourdain Jr. collection, correspondences between Alderman Jourdain and movie theaters) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 20 Page 45 of 104 SP1.Page 59 of 647 — D R A F T — EMPLOYMENT Black Evanston residents were limited in the kinds of employment they could find in Evanston and largely worked in domestic and blue collar jobs. Based on an informal survey of Black residents conducted by David Bruner in 1924: “Common laborer, janitor, chauffeur, and expressman head the list for the men in the order named, and indicate very well the occupations most common. Among women, the occupations heading the list are laundress, day laborer, hairdresser or beauty parlor operator, and caterer. As a matter of fact domestic service is the most common employment for women.” (Bruner, 27). According to City Council member Edwin B. Jourdain, Jr., for many years, the City of Evanston did not hire Black teachers for the public schools, and there was a complete absence of Black employees in city government, save for one or two Black residents employed in the police department. In 1915, white city employees were reportedly “aroused” when a rumor circulated that Mayor Pearsons might appoint W.H. Twiggs, a Black man, to serve as head of the city’s general information department. In 1889, Twiggs had run unsuccessfully for Village Clerk. (“Negro Appointment Rumor Stirs Evanston City Hall,” ​Chicago Tribune​, December 29, 1915; “Evanston,” ​Inter-Ocean​, April 21, 1889.) Earlier, Twiggs had also been appointed to the position as “city sealer” as “a concession to the colored voters.” (“Patten Names His Aides,” Chicago Tribune,​ April 22, 1901). In January 1916, Twiggs was indeed appointed head of the general information department, the “first of race to hold office in Evanston.” (​The Day Book, January 4, 1916). Two months later, after he “failed to pass examination,” he was forced to resign from his position. (​The Day Book,​ March 1, 1916). (See also: Dino Robinson, “William H. Twiggs: Early Pioneer,”​ Shorefront Journal​, October 2013.) It was not until 1931 that Evanston would elect a Black City Council member: Edwin B. Jourdain, Jr. Shortly afterward, however, Jourdain was dramatically unseated from office, “deprived of his seat by the Evanston City council” after having been charged with (unsubstantiated) election “irregularities” by his opponent. (“Colored Alderman Loses Seat in Evanston Council,” ​Chicago Tribune​, February 2, 1932.) In April 1932, Jourdain ran again for City Council and won, again, and thereafter, he would serve as a leader in the fight to end discrimination at Northwestern and in Evanston. At Northwestern University, Black Evanston residents had “long been de facto excluded from the university in terms of employment.”​ ​(Thompson, ​The Takeover 1968,​ 16). Those who did find jobs on the campus were largely relegated to positions of menial labor, including cleaning and garbage collecting. Classified advertisements (reprinted from ​The Takeover 1968​) over the years, serve as evidence of discriminatory hiring practices: Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 21 Page 46 of 104 SP1.Page 60 of 647 — D R A F T — Such ads were reflective of the broader environment of discriminatory employment in Evanston. Classified Ads, ​Evanston News Index​, January 4, 1922. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 22 Page 47 of 104 SP1.Page 61 of 647 — D R A F T — SERVICES, PUBLIC AND PRIVATE Community Hospital. Shorefront Photographic Collection Community Hospital For years, Evanston’s two hospitals, the Evanston Hospital and St. Francis Hospital, restricted access to Black residents and employed no Black doctors on their staff. As a result, in 1914, two Black doctors, Arthur Butler and Isabella Garnett, opened a hospital for Black patients at 1918 Asbury Ave, known as the Evanston Sanitarium. Over the next 15 years, the Sanitarium served Evanston’s Black population from a converted residential home. The operating room was next to the furnace room, separated by a door. After Dr. Arthur Butler's untimely death, the Sanitarium was renamed Butler Memorial. At the same time, a new committee (interracial) formed to plan for the future of the hospital. The committee’s goal had a dual purpose: to provide a new facility to serve the growing Black community and to keep Black patients away from both Evanston and St. Francis hospitals. In 1951, an article in the ​Alabama Tribune​ appeared with the headline: “Illinois Town to Get New Jim Crow Hospital,” (​Alabama Tribune,​ May 18, 1951). The Sanitary District Board of Chicago (now known as the Metropolitan Water Reclamation District of Greater Chicago) agreed to grant a 99-year lease on two acres of Evanston property located on the east bank of the North Shore Chanel (between Brown and Gray Aves) for the site of a new 56-bed hospital to serve the “Negro population of Evanston.” Eugene Beck, Evanston City Council member representing the fifth ward, said that the hospital was “sorely needed.” The Evanston City Council endorsed the deal. Dr. J. B. Martin, the sole Black trustee on the Sanitary District Board of Chicago, voted against the deal stating that it would “promote segregation.” (“Lease Sanitary District for Hospital,” ​Chicago Tribune,​ May 11, 1951.) The new “Community Hospital of Evanston” was promoted as being “interracial.” When it opened in October 1952, six of the 21 doctors on staff were Black. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 23 Page 48 of 104 SP1.Page 62 of 647 — D R A F T — Father and Son Banquet c1922 at the Emerson Street YMCA. Shorefront Photographic Collection Emerson Street Branch YMCA The Evanston YMCA, established in Evanston in 1885, did not allow membership from the Evanston Black community. The historical evolution of a separate and segregated facility demonstrated the Evanston paternalistic viewpoint of its own history. As a result of being denied membership in c. 1907, James Rayford Talley enlisted the assistance of a small group of leaders and businessmen to organize its own spiritual and outdoor recreational outlets for Black male youth just off of West Railroad (now Green Bay Road) and Foster Street and continued there for several years. Talley’s efforts attracted an influential supporter of the Evanston Y. Comes Dr. Harris, Negro’s Friend Now started, at the instance of an Evanston philanthropist, Dr. Dwight J. Harris, a movement of incalculable consequence in inter-racial responsibility. This city needed a Negro branch of Y.M.C.A. Central. There met, August 20, 1909—a good date to remember—at the headquarters of the big friend of all Evanston, seventy young Negro men who were addressed by sponsors of the project and by W. A. Hunton, International Secretary of Colored Y.M.C.A. work. Forty-two persons subscribed $165 and developments were committed to Dr. Harris, three Negro pastors and Mr. Dale. (“Half Century of Building Health and Character 1885-1935”) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 24 Page 49 of 104 SP1.Page 63 of 647 — D R A F T — Dr. Harris continued his involvement as sort of a liaison between the Evanston YMCA and Rev. Talley. What was clear in the general social makeup of Evanston at that time was the notion of social responsibility for the less fortunate, in particular, the Black community. Many sources of early Evanston history had, in most cases, prescribed itself to paternalism. This notion is exemplified in several reports and studies and, in regards to the YMCA, in the pamphlet “A Half Century of Building Health and Character 1885-1935”. Much work in garnering support of the branch YMCA brought graduates from the Hampton Institute to the site on December 27, 1913. Following a speech by Robert S. Abbot, founder of the ​Chicago Defender​, presentations about the importance of education and trades offered at Hampton were facilitated by graduates of Hampton (​Chicago Defender​, Dec. 27, 1913, p. 2.) The Emerson Street Department YMCA was formally dedicated on Sunday, July 5, 1914 with James R. Talley as Department Secretary. The event was covered in the ​Evanston Daily News and the ​Chicago Defender​. (​Evanston Daily News​, February 5, 1914.) The immediate years that followed the opening of the Emerson Street Branch YMCA proved its importance and, soon, it was already too small to service the rapidly growing Black community. In 1910, the Black population was 1,160. By 1920, it grew to 2,522 and by 1930 to 4,938 (U.S. Census data). Within a city that was facing the increasing presence of Jim Crow policies, the Branch provided needed services, a meeting place and networking for the Black community, and housing for Black Northwestern University students who were barred from campus housing. Thus, the Branch Y maintained a system paralleling “separate but equal” services. By the mid 1920s, it was evident that the Emerson Street Branch needed bigger facilities. The Branch turned away 155 applications from young men competing for the eight available dorm rooms. It suffered a fire in the gym on March 8, 1924 which resulted in $5,390 damages, hosted its largest turn-out for the Father and Son Banquet in 1926, and closed out the same year without a deficit, all within a $9,600 allocated budget. As the Evanston YMCA made plans to relocate its facility from the immediate downtown area of Evanston into a newly-built building, made possible by a major fundraising campaign, a portion of the funds raised were slated for the expansion of the Emerson Street Branch. In reviewing its options, the Evanston YMCA Board considered incorporating the Emerson Branch into the proposed new location of the Evanston YMCA at Grove Street, more than15 years before the national effort of integrating facilities began to take shape. The idea apparently was abandoned. “At first we thought the Emerson branch might be moved and made a part of the new Grove Street building, but we received so many requests from Negro members to keep the branch at its present location, at 1014 Emerson St., that we Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 25 Page 50 of 104 SP1.Page 64 of 647 — D R A F T — acceded to their wishes and made no plans for its removal.” (George R. Folds, “Plan New Building to House Negro Y,”​ Evanston News Index, ​Oct. 11, 1928, 2.) The push for a larger facility that encompassed both the Evanston YMCA as well as the Emerson Street YMCA raised more than one million dollars. Of that fund, $941,283.05 was marked for the new construction of and contents of the central Evanston YMCA, while $106,471.54 was slated for the Emerson Street Branch for both the building’s expansion and its contents. This included an appropriation of $17,500 from the Rosenwald Fund (​A Half Century of Building Health and Character 1885-1935​). At this time, Northwestern University did not allow Black students to live in any campus dormitories. Students, if they did not commute, took up residence in the homes of local Black residents or at the Emerson Street Y. Students continued to room at the Emerson Branch until Northwestern fully desegregated its campus dormitories in the 1960s. (​Northwestern University, A History, 1850-1975​, 238-239; Thompson, ​The Takeover 1968​.) After the rededication of the expanded Emerson Street Branch in 1930, commissioned reports and surveys still suggested its facilities were inadequate, further demonstrating a very serious need for services, space and funds. Even with these inequities, the Emerson Branch continued to enjoy its heyday period pre and post-World War II. By 1940, the Evanston Black population reached 6,026 and the Emerson Street Branch boasted a significant membership accomplishment. It was estimated that four out of five Evanston Black boys of eligible age were members of the Emerson Branch in 1941. There were 1,095 members recorded in 1942. (Norman J. Weston, “YMCA Reports New Records,” ​Evanston Review​, January 2, 1941.) Exemplifying the need and use of the Emerson Street YMCA, it was utilized as a meeting place by other organizations within the Black community. Throughout the branch’s history, clubs, organizations, religious groups and other initiatives had their beginnings within its walls. Black high school students held their swimming classes at the Emerson Street Branch as well as their prom. ETHS did not allow the Black student body to attend proms or swim in the pool. Sports and intramural sports were segregated, with nearby high schools barring Black and white students from playing together. It should be noted that an active committee of women also oversaw the girls activities at the Emerson YMCA since the local YWCA also has segregated policies in place. Desegregating Facilities “I remember when I came back from California in 1945 - 1946, and wanted to go swim in the Y pool. Not thinking twice about where to go, I went to the Grove Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 26 Page 51 of 104 SP1.Page 65 of 647 — D R A F T — Street YMCA. There I was politely told that my membership was for the Emerson Street Branch only.” (Fred Hutcherson, III, Shorefront Interview, Dec. 2004) The National YMCA began in earnest to desegregate all of its YMCAs across the United States in 1944. In two issues of the ​National Council Bulletin​, (Vol. 28, No. II, Dec, 1954 and Vol. 29, No I, Jan, 1955) it was announced that areas in Philadelphia, PA, St. Louis, MO, and Brooklyn and Queens, NY, had completed integration processes. The Board of Managers of the West Branch YMCA believes that the West Branch YMCA is the best place in our community where white people and Negroes can maintain a socio-religious movement together. We deal with community needs. We serve youth. We are a cooperative enterprise. We can help you, and you can help us. We all believe in, and we all invest in the youth of West Philadelphia. (“Interracial Policy Becomes Practice”, ​National Council Bulletin​, Vol. 28, No. II, Dec, 1954) Recognizing the trend, the Evanston YMCA began to address the issue of desegregation. On December 21, 1954, the first interracial committee was formed in Evanston to address major developments between the two YMCAs (YMCA board minutes, December 21, 1954). From these minutes it is clear that the serious matter of the financial stability of the Emerson Y was also at question. The interracial committee was appointed to address the financial and managerial concerns of the Emerson Street Branch YMCA. The minutes from the December 1954 meeting strongly suggest the beginning of the demise of the Emerson Street Branch YMCA. At the end of the meeting, the board asked for the resignation of Thomas Hummons after eleven successful years serving as the executive secretary of the Emerson Branch. A later public announcement indicated that Mr. Hummons himself resigned and took a position as “a Field Representative with the Chicagoland Clearance Commission'' (​Evanston Review​, April 28, 1955). One outcome of the interracial committee’s work was the formulation of a plan to desegregate the Evanston Y on Grove Street. In 1957, the Evanston YMCA implemented its desegregation plan beginning with the 4th grade level, with each consecutive year desegregating each of its age groups. By December 18, 1963, the Grove Street location announced that it had fully desegregated its facilities with the 7th and 8th grade levels, the last levels to be integrated. Within 12 months, the nation passed its revised Civil Rights Act in 1964. Several youth from the Black community began to frequent the Evanston YMCA on a regular basis as a show of inter-racial cooperation. The seven-year process was not an easy goal to meet and it was met with opposition, mostly from the Evanston YMCA membership. In all of the board minutes during this time period, it Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 27 Page 52 of 104 SP1.Page 66 of 647 — D R A F T — became clear that there were many board, staff and members of the Evanston YMCA that were against integrating the Evanston YMCA. While most of the teen groups submitted written letters approving integration, the young women’s group was adamantly against desegregation, especially for social events. Even though many groups and members submitted letters of approval, the general off-the-record accounts leaned toward a general un-acceptance of the idea of desegregation. Many members suggested that they would cancel their memberships and/or donations to the organization if integration within the Grove Street YMCA were to happen. A survey was issued soliciting thoughts to “the issue” to board members, group leaders and staff. In the following years, debate and heated discussions in open and closed board meetings tackled the response gained from the survey (see appendix “1960 Staff Retreat Notes”). In the later years, the interracial committee was referred to as the “special committee” and the “liaison committee.” Additionally, throughout the years, there was continued concern about the Emerson Branch’s financial stability. Between 1954 and 1961, the Branch reported an average “subsidy” (new term introduced from “budget”) of $20,000 per year. In these years, the total income had consistently come in at 45 percent of the budgeted expenses. Financial resources from the Black community, donations to the facility and corporate backed donations were in stark contrast to those of the Evanston YMCA. The closing of the Emerson Street Department YMCA brought on an assortment of feelings within the Black community. Anger, resentment and abandonment were the resulting feelings of many in the local Black community. Others felt that the closing was long overdue. Not for what it offered, but for its symbol of racial prejudice and Jim Crow — an unwanted center in contradiction of the Black Power movement of the 1960s and 1970s. As the greater community was invited to join membership of the Y on Grove Street, it was met with mixed emotions from not feeling a part of a family represented in the negative symbolism of the Grove Street Y teen hang-out area, the Plantation Room. The room included a painting that depicted enslaved Black people working in a field. Dozens of Black residents who have been interviewed and who have participated in past activities or who were employed at the Emerson Street Y, had nothing but fond memories of the Y. They shared times of dances, parties, club meetings, church activities and recreation. They also shared feelings on the closing of the Emerson Street YMCA in 1967. There were attempts to purchase the building for alternate community use (attempts that were rejected). In 1980, the Emerson Y building was demolished after the City of Evanston gave the building to the fire department for training. The building was set on fire before it was demolished. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 28 Page 53 of 104 SP1.Page 67 of 647 — D R A F T — SCHOOLS “Fortunately,” wrote David Bruner of Evanston’s school system in 1924, “it has been possible to have one school district which is largely Negro and ever more becoming so.” (Bruner, 57) For years, no Black school teachers taught in the city’s schools. Grammar and middle schools were segregated, and the majority of Black students attended a single school, Foster School. Although Evanston Township High School was integrated, there were a variety of practices deployed to separate Black and white students, from enrolling Black students in basic, rather than advanced, courses to barring Black and white students from sitting together in the classroom. Foster School c1910 Foster School Between 1905 and 1967, Foster School provided all younger Black generations with education and by the 1940s, it was the predominant school where Black students were encouraged to attend and where Black teachers could find employment. This was a result of Evanston’s participation in the segregated societal system of Jim Crow. Transfer of Pupils, Causes Vigorous Protest in Evanton The Transfer of 42 pupils from the North Evanston schools to the Foster School … caused an indignant protest from residents of the Fifth ward of Evanston. … “If they are not trying to get rid of the Negrop pupils,...it certainly is a curious coincidence Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 29 Page 54 of 104 SP1.Page 68 of 647 — D R A F T — that the entire overflow was 100 percent black.” (​Chicago Defender​, March 30, 1918, p. 13) On April 18, 1903, a vote was cast approving the construction of a new school building in the amount of $30,000 in bonds and an additional $20,000 tax levy. On July 1, 1903, School District 75 received a building permit to construct a two-story brick building at 2010 Dewey Avenue by architect Ernest Woodyatt. Also in 1903, Ellen Foster, who previously operated her own school at 1319-321 Emerson Street, was elected principal of Foster School. Named after a Northwestern University president, Randolph Sinks Foster, the school opened in 1905 with a student body nearly 100% White and faculty and staff 100% White. By 1945, the student body was nearly 100% African American. Evanston’s plan to segregate the Black community resulted in, and conveniently made, a segregated school. By the end of 1930, most Black residents resided in the Fifth Ward of Evanston and Foster school was centrally located in that ward. To ensure that Black students and not white students attended Foster School, boundary lines which determined the school zone for Foster were drawn down the middle of major streets and through alleys. “... when a street on the border of a school district has noticeably changes in racial composition, a redistricting is made, presumably for the benefit of both races. If a street bounding the Foster district becomes solidly colored in population, it is placed entirely in the Foster district...” (Alice Orian Rood, “Negroes in School District 75, Evanston, Illinois”, 1926) The few white students who were caught within the boundary were encouraged to attend other District 75 schools. Black students living outside the Fifth Ward and able to attend closer schools were often “persuaded” to attend Foster. Although the majority of the students who attended Foster before World War I were white, by 1928, 85% of the students were Black. By 1945, Foster had a 99% Black student body. A “testing-out” program enabled Black students who scored above a certain percentage to attend other predominantly white schools in Evanston. Prior to the 1940s, a certified Black teacher could not be employed in Evanston as a teacher. The first known Black “teacher” at Foster was Mr. Charles Bouyer, who was employed as a physical education instructor during the 1930s. He is also believed to have been the first Black public school teacher in Evanston and the only Black teacher in either District 75 or 76. As a response to much protest from the Black community between 1940 and 1950, Black teachers were hired. Foster School was the designated school where Black teachers could teach. Patsy Sloan was the first Black teacher hired to work within the school districts. Lorraine Morton was the first Black teacher hired who taught outside of Foster School at Nichols Middle School. On October 30, 1958, a serious fire destroyed most of Foster School with estimated damages at roughly $500,000. The north wing of the building was usable after being repaired, and a new south wing was built and dedicated in December 1960. During the reconstruction, the displaced Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 30 Page 55 of 104 SP1.Page 69 of 647 — D R A F T — Foster school students forced a semblance of integration in surrounding schools. Instead of being incorporated into the existing classrooms, however, the Foster students were kept separate and met in the gyms, libraries or other makeshift accommodations. In an effort to confront the pending mandate of a national desegregation plan, School District 65 implemented an experimental school in 1966. Based at Foster School, the Laboratory School (Lab School) involved bussing white children from several overcrowded schools via a lottery, adding classes each year. Classrooms were composed of equal numbers of Black and white students. Innovative curriculum programs were developed in partnership with Northwestern University. By 1969 the Lab School, and Foster School, was renamed to the Dr. Martin Luther King Laboratory School. By 1979, the school was relocated to the former Skiles School and the Foster building was shut down. The shuttered Foster School was met with further protest and the local NAACP chapter filed a racial bias lawsuit against the school district citing that the Black community wants “equity and parity in education.” (​Evanston Review​, Pioneer Press, June 21, 1979) Evanston Township High School (ETHS) Evanston Township High School is the only public high school in Evanston. Historically, it was in the high school where Evanston’s Black and white students would interact with each other for the first time in a public school setting, with some limitations. Black students were subjected to racial biases; they could not fully participate in intramural activities, swim in the pool, join certain clubs, or attend prom. Expectations in classes were not balanced. Black students were prevented from academic earned recognition. “I guess the only thing that I have any bad memory about [ETHS] is my math teacher telling me I couldn’t get an ‘A’ because I was Black.” (Helen Cromer Cooper, Shorefront oral history collection, www.shorefrontvoice.org) Social restrictions were enforced and inter-racial dating was not approved. Black students who were caught were often suspended from school. “Evanston High School was very racial then and there was like a separation. We had one school, and Dr. Michaels was the principal. And he and I had our problems about out-of-race dating at that time or going out with people. We had our problems. I think I was suspended a couple of times for it.” (James Burton, Shorefront oral history collection, www.shorefrontvoice.org) In 1929, ETHS officials cancelled the junior prom which was scheduled to be held at the all-white Evanston Country Club. The cancellation was made after a group of Black students insisted on their right to attend the dance. Thomas Lord, the country club’s president, Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 31 Page 56 of 104 SP1.Page 70 of 647 — D R A F T — announced that the dance could not be held at the club if Black students were allowed to attend. (“Cancel Evanston H.S. Prom Because of Negro Dispute,” ​Chicago Tribune, ​June 8, 1929.) It was not until Federal legislation was passed in the 1960s that Evanston began efforts to desegregate schools. In 1965, several schools were targeted for desegregation, including Foster school (which had one hundred percent Black student enrollment) and Dewey school (which had sixty-seven percent Black student enrollment). School superintendent Oscar M. Chute announced the goal of achieving an “even mix in every school” within the district’s fifteen schools (which also included several schools in nearby Skokie, IL). (“Evanston Plan Given to Integrate Schools,” ​Chicago Tribune, ​May 18, 1965; Casey Banas, “O.K. Evanston School Quota,” ​Chicago Tribune, ​November 22, 1966). Chute retired before the desegregation process was implemented. His successor, Gregory Coffin, became the focal point of many angry critics as he sought to carry out desegregation efforts, including bussing students and transferring teachers to other schools. Evanston residents were divided over his efforts and they packed the school board meetings that became increasingly tense. Two years into his job, Coffin was all but fired by a divided school board. (His contract was not renewed.) (Seth S. King, “Affluent Evanston, Ill., Divided Over Move to Drop School Integration Leader,” ​New York Times, ​August 24, 1969.) Northwestern University While Northwestern University did not have an official policy banning Black students from enrollment, for years the miniscule number of Black students enrolled there, along with almost no Black faculty and administrators, meant that the university operated as a “predominantly white institution,” a fact that the Northwestern University administration formally admitted in May 1968. Evidence of discrimination at Northwestern is voluminous. In 1906, for example, Northwestern President A. W. Harris made his view on the desirability of school segregation known when he stated that he was “shocked” whenever he saw Black and white students enrolled at the same school, arguing that separate schools were far more “wholesome.” (“Harris Favors Separate Schools for the Negroes,” ​Chicago Tribune, ​November 11, 1906.) For decades, the small number of Black students faced discrimination in almost all aspects of their lives as students: they were barred from using the university bathing beach and swimming pool. Black female students were not allowed to take physical education classes, despite a university requirement that all students take gym in order to graduate.​ ​Black students were barred from joining the basketball and swimming teams (part of widespread discrimination against Black student athletes at predominantly white universities).​ ​And some amenities, such as the Goodrich Grill, a campus dining facility, reportedly refused service to Black students. And like at the high school, academic achievement was often derided: Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 32 Page 57 of 104 SP1.Page 71 of 647 — D R A F T — “I had the same thing in my French class. I should have gotten all ‘A’s, and the kids used to come to me and say “I know you got an ‘A’ this time.” But he told me right flat out that I could -- that a black could not earn an ‘A’.” (Helen Cromer Cooper, Shorefront oral history collection, www.shorefrontvoice.org) From 1903 to 1947, (with one exception) no Black students or visitors were allowed to live in any campus housing facilities at Northwestern University. Black students were forced to find lodgings elsewhere and for years students reported the difficulty and hardship of looking for housing in a deeply segregated city. Poet, author, and professor Margaret Walker Alexander (1915-1998) was born in Birmingham, Alabama. She earned a BA from Northwestern in 1935. Forced to live off campus since the university would not allow Black students to live in campus housing, Alexander was one of 40 Black students who confronted a climate of discrimination and segregation of 1930s Northwestern and Evanston. On campus, Alexander recalled, “racism was rampant,” with professors telling “darky jokes openly in the classroom.” When white students laughed, she wrote, “you burned with shame but you could do nothing about it.” (quoted in ​The Takeover 1968,​ 27). In 1943, Northwestern’s Business Manager, Harry L. Wells, offered one of the clearest statements on the university’s policy on housing: “It is the policy and the unwritten law of Northwestern University to prohibit all Negroes from living in any dormitory or house on the university campus,” he said. (“Northwestern Sued For $50,000 in Dorm Ban,” ​Chicago Defender, ​December 11, 1943.) In March 1964, the ​Daily Northwestern ​published information drawn from an interview with a former admissions office employee who revealed that during the time she worked in the office, from 1959-1961, one of her duties “had been to designate the religion and race of applicants.” She explained the procedure: A numerical code was used on each application: Number 1 designated a Protestant applicant, 2, Catholic, 3, Jewish, and 4, “Negro.”​ ​“If the applicant were either of the last two numbers,” Scarritt said, “they were circled.” In April 1964, Albert J. Weiss, head of the Anti-Defamation League of Chicago’s B’nai B’rith Foundation, revealed that he had “evidence that, as recently as the spring of 1964, Northwestern University was coding applicants as to whether they were Protestant, Catholic, Jewish, or Black,” thus limiting the enrollment of Black, Jewish, and Catholic students, who, for decades, had only been admitted in very small numbers. (​The Takeover, 1968,​ 58-59). University officials pledged to reform and cease using the process of coding applicants (for years, they had also required applicants to state their religion on their applications for admission and to include a photograph of themselves.) Not too long after, the university removed its admissions director, hired a new director, and began efforts to integrate the university. ---- Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 33 Page 58 of 104 SP1.Page 72 of 647 — D R A F T — Opal​, an organization that tracks current racial disparities in Evanston who distilled data on their website cite the following data: ●Suspensions – ​Although Black students made up only 22.4% of the District 65 student population, they made up 58% of suspension incidents. (Source: SY2018-19 Discipline Report, page 5.) ●Discipline – ​Only 6% of White students received 1 or more Office Discipline Referral (ODR) for a major infraction, compared to 23% of Black students. (Source: SY2018-19 Annual Discipline Report, page 6) ●Hiring​ ​– ​Despite research showing positive impact of Black teachers on Black student achievement, the District's percentage of Black educators consistently lags behind its percentage of Black students and has barely changed since 2014. (Source: State Report Cards 2010-2019.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 34 Page 59 of 104 SP1.Page 73 of 647 — D R A F T — HOUSING AND ZONING POLICIES Housing​: Until the 1910s, the majority of Black residents in Evanston lived in neighborhoods throughout the city. In the years just prior to World War I, the city’s Black population began to expand and soon rapidly increased. The increase in the Black population was part of the Great Migration (1910-1970), a movement of what amounted to over six million people leaving the South for cities and towns in the North, West, and Midwest. Many Black southerners moved to Evanston, with promises of a better life away from the violence and oppression of the Jim Crow South. During the first years of the Great Migration, white Evanston residents began to enact some of the policies (both public and private) that would create a deeply segregated city, and whose patterns and effects are still apparent in 2020. These policies evolved over time, and while there was some degree of opposition to them and in some cases public outcry, the opposition did not represent the majority of white city residents. As early as 1918, there was evidence of a segregated Evanston. The ​Chicago Tribune​ referred to Evanston’s “negro section” which it identified as: west of the Chicago and Northwestern railroad. (“Evanston Negroes Plan to Be Neighbors of Evanston Elks, ​Chicago Tribune, February 6, 1918.) Indeed, this section was precisely located in the area that would be home to the vast majority of Black residents by 1940, the fifth ward. This was not by accident; it was by design. In January 1918, the ​Evanston News-Index ​published an article with the headline: “Negroes Unable to Secure Homes Here.” The article reported that a Black real estate firm had conducted research into the housing conditions of Evanston’s Black residents. “With more than 400 tenantless residences in Evanston,” the article read, “ insanitary conditions are developing in the negro sections here because of the congestion in many homes.” Nearly fifty Black families were crowded into too small residences because they were “unable to rent any of the hundreds of empty houses” in the city. The report explained that “owners and agents of vacant property plan to prevent the negroes from spreading from their own quarters.” There was an “alleged plan to ‘freeze out’ the negroes from all parts of Evanston except their own neighborhoods.” And this, the article stated, was done owing to “race prejudice.” (“Negroes Unable to Secure Homes Here,” ​Evanston News-Index​, January 2, 1918.) By 1940, Evanston had the largest Black suburban population in Illinois, with 6,026 Black residents in a total population of 64,000. “In response to black migration white Evanstonians erected a wall of segregation in public and private life, including the market for housing,” as historian Andrew Weise observed (436). Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 35 Page 60 of 104 SP1.Page 74 of 647 — D R A F T — Black residents were steered toward buying and renting housing in the city’s Fifth Ward; attempts among Black residents to occupy areas beyond that ward were met with strong opposition. “Classic Evanston will be invaded by Negroes” read the headline of the ​Indiana Gazette ​in 1918. The paper reported on the plan of a Black membership organization in Evanston to move into a clubhouse at 1326 Chicago Avenue because club members were unable to find appropriate accommodations in the “Negro section” of the city. The clubhouse was planned to be built in the so-called “white” section of the city, and thus Evanston would be “invaded,” as the paper reported. White residents responded that they would “not permit the invasion.” (​The Indiana Gazette,​ February 23, 1918; “Negroes Plan to Be Neighbors of Evanston Elks, ​Chicago Tribune, February 6, 1918) Between the 1910s and 1940, as historian Andrew Weise has documented in great detail, as more Black people moved into the city, real estate agents working in Evanston developed a practice of informal racial zoning, which offered Black residents housing largely on the city’s west side, largely excluding Black residents from residing in all other parts of Evanston. “Evanston is growing!” one Evanston bank proclaimed in an ad in an Evanston newspaper in 1922. “Plans are now underway for extending boundaries and developing the open land to the west.” (Advertisement, ​Evanston New Index,​ January 4, 1922). For developers and realtors, steering Black residents to the west side was a financial boon, especially because that area had more vacant land and housing could be built there on land that had previously been considered undesirable (i.e. the land was on a floodplain and relatively far from the city’s downtown and transportation). And thus a Black section of Evanston began to “spread out to the west into a remote and undeveloped portion of municipal territory.” (Bruner, 47). For many Black residents this was the only choice for a place to live since many white landlords and realtors blocked access to housing in other areas of Evanston. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 36 Page 61 of 104 SP1.Page 75 of 647 — D R A F T — 1924 Ward map of Evanston Between 1920 and 1929 more than 400 new homes were constructed in this area and they were built “explicitly” for Black residents (Weise, 442). As a result, by 1924, Black Evanston residents had a fairly high percentage of homeownership (about ⅔ of Black residents owned their homes, according to David Bruner), largely due to the fact that they were unable to find rental housing that was open to them. As Bruner observed: “it is difficult for the colored man to get property anywhere; but many newcomers buy partly because they cannot find places to rent. One of the older colored residents of Evanston estimated that 2/3 of those who have been long in Evanston own their homes . . . although until about 10 years ago few even of the older residents owned property: 60 to 75% of the homes owned have been purchased in the last 10 years, he says.” (Bruner, 35) The percentage of Black home ownership would, however, decline by 1940, when just over one quarter of Black residents owned their own homes. (Evanston Committee on Postwar Planning, “Evanston Housing, Some Facts, Some Problems,” Evanston, 1940, np.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 37 Page 62 of 104 SP1.Page 76 of 647 — D R A F T — Owing to a tacit agreement among realtors and others, the informal process of steering Black residents into a single area, which began around 1910, translated into the fact that by 1940, 84% of Black Evanston residents lived within a single neighborhood, which was described as: “To the West and North, the enclave ended at the banks of a broad sanitary canal. To the East, black neighborhoods halted at the tracks of the Chicago and Northwestern railroad, with the exception of one small node, which protruded eastward on 2 streets to the tracks of the L train. To the South, Church Street formed the recognized boundary.” (Wiese, 427-438) In 1940, a total of 1,252 housing units citywide were occupied by Black residents. Of that number, 1,010 were located in the fifth ward, with 116 in the second ward. In the remaining 6 wards only 126 units were occupied by Black residents. (Evanston Committee on Postwar Planning, “Evanston Housing, Some Facts, Some Problems,” Evanston, 1940, np.) Now, the majority of Black residents were crowded in the 5th Ward, an area in which residents often paid higher housing prices for, in many cases, substandard dwellings. In fact, when Black residents began to move to the area they found that much of the housing had no electricity, water, or sewers, and some of the streets had yet to be paved. Bruner described the area “to the West, near the drainage canal”: “Here is real urban homesteading: sewers and water, gas and electricity are in, but the streets are just being graded and often families move into their houses before sewer and water are connected. The houses often look amateurish, being in many cases built apparently from wreckage of other houses. All sorts of makeshifts are adopted. In one case on the records of the housing inspector a man had built a fairly good house, then rented it to two families and taken up his own residence in the barn at the rear of the lot with his horse. In another instance four adults were found living in a two room shed without water, light or sewer connections.” (Bruner, 36). (As late as 1940, some units of housing occupied by Black Evanston tenants were documented as having no bathing facilities, no running water, and no private toilets; other units still used gas, kerosene or gasoline for lighting, while others had no cooking facilities.) (Evanston Committee on Postwar Planning, “Evanston Housing, Some Facts, Some Problems,” Evanston, 1940, np.) Also by 1940, Black families were reportedly paying higher rents for comparable properties rented by white tenants. (League of Women Voters, ​This is Evanston​, 1949, 20.) Additionally, as Wiese documents, white bankers and mortgage lenders financed the mortgages of many Black-owned homes through discriminatory terms (charging higher interest rates than white mortgage holders were charged, for example.) John F. Hahn, Evanston City Clerk from 1899 to 1925 and president of the Commercial Trust and Savings Bank of Evanston, was active in financing mortgages for Black residents in Evanston. Hahn served as City Clerk at the time the Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 38 Page 63 of 104 SP1.Page 77 of 647 — D R A F T — city passed its first zoning ordinance, signed into law on January 19, 1921 by Mayor Harry P. Pearsons. Zoning​: Along with the private and tacit practices that shaped a segregated city, the City of Evanston also officially supported and enabled the practice of segregation. In January 1921, the City of Evanston officially codified this practice when the Evanston City Council passed the city’s first zoning ordinance, a key piece of legislation that tacitly served as an effort by city officials to segregate the city by race. (The ordinance was revised over the years after the initial legislation was passed.) The ordinance was designed “to classify, regulate, and restrict the locations of trades and industries and the location of buildings designed for specified uses and to regulate and limit the height and bulk of buildings hereafter erected, to regulate and limit the intensity of the use of lot areas and to regulate and determining the area of yards, courts and other open spaces within and surrounding such buildings, and to establish the boundaries of districts for the said purposes and prescribing penalties for the violation of its provisions.” (Zoning Ordinance, Evanston, Illinois, 1921, 1.) Evanston’s zoning ordinance was created by a nine-person city Zoning Commission, which included the consultant Harland Bartholomew, whose firm Harland Bartholomew & Associates crafted similar ordinances across the country in cities from Saint Louis, MO, to Oakland, CA. Bartholomew’s work in creating zoning ordinances (along with concurrent efforts at crafting “comprehensive city plans”) has increasingly come under scrutiny by scholars and historians who argue that one of the primary impulses behind such ordinances was to enforce segregation. And today, many scholars now view zoning ordinances as deeply damaging to the cities and towns in which they were enacted. Indeed, some of the first zoning ordinances were designed to explicitly enforce racial segregation. Primarily in the South, some cities’ zoning ordinances established “race districts” (Atlanta) or codified “race segregation” (Dallas). (Mary T. Voorhees, “Zoning Progress in the United States,” ​Engineering News-Record,​ September 28, 1922, 519.) This “racial zoning movement,” however, was impeded in 1917 when the U.S. Supreme Court declared a racial zoning ordinance in Louisville, Kentucky, to be unconstitutional. (Christopher Silver, “The Racial Origins Of Zoning In American Cities,” From: Manning Thomas, June and Marsha Ritzdorf eds. ​Urban Planning and the African American Community: In the Shadows. Thousand Oaks, CA: Sage Publications, 1997, 1.) Around 1921, the zoning movement in the United States was shifting its language, but the primary goal remained: to control land use. As historian Christopher Silver has shown, both Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 39 Page 64 of 104 SP1.Page 78 of 647 — D R A F T — “racial zoning practices” and their advocates were not solely located in the South. In cities in the North, Midwest, and West, “especially those where the Black population increased rapidly,” land control legislation was viewed as an “effective social control mechanism for Blacks and other ‘undesirables.’ ” And nearby Chicago, it should be noted, was “a bastion of racial zoning enthusiasts.” (Silver, 2) After the Chicago riot of 1919, Illinois governor Frank Lowden commissioned a report to study the riot and race relations in Chicago. The report, ​The Negro in Chicago​, was issued it 1922 with Charles S. Johnson, a Ph.D. student in sociology at the University of Chicago and director of research at the Chicago Urban League, as one of the report’s key authors. “The report identified inadequate housing conditions and the city’s dramatic black population increase for shifting racial boundary lines, which stoked white racial resentment. The report also detailed roundly held suppositions, by real estate brokers and laypersons alike, that a more effective system of segregation with starker lines between black and white but better conditions in the black neighborhoods would reduce racial conflict.” (Winling and Michney, ​The Roots of Redlining: Academic, Governmental, and Professional Networks in the Making of the New Deal Lending Regime​,. 7-8.) As Winling and Michney argued “Chicago real estate leaders took on this challenge locally as the city simultaneously became a national hub for the real estate profession and the study of real estate economics. These two developments were closely linked with Chicago’s emergence as a racial tinderbox in which white realtors, lenders, and homeowners sought to maintain segregation as a constituent feature of residential real estate’s structure and value. Many cities were experimenting with administrative forms of segregation, such as racial zoning in Saint Louis and Baltimore, while others suffered major outbreaks of anti-black violence across the color line. The imperative for racial peace was essential for cities in the midst of chaotic changes in immigration, industrialization, and urban growth.” (Winling and Michney, 7-8.) Under the guise of “protecting” property values and guarding against “deterioration,” zoning ordinances effectively controlled where and how city residents lived. The ordinances “sought to ensure control over the entire area of the city” and zoning itself “became an instrument that promoted spatial segregation, including racial segregation, but without directly mentioning the question of races.” (Ana Cláudia Castilho Barone, “Harland Bartholomew and Racially Informed Zoning: The Case of St. Louis,” ​Estudos Urbanos e Regionais​, 20, 2018, 448, 454.) In the 1920s, the practice of zoning was again challenged, most notably in the landmark 1926 U.S. Supreme Court case, ​Euclid v. Ambler,​ ​272 US 365 (1926)​. Ambler Realty filed suit against the village of Euclid, Ohio, claiming the city’s zoning ordinance violated the Fourteenth Amendment's protections of liberty and property described in the due process and equal protection clauses. The court upheld the constitutionality of the zoning ordinance, which set a Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 40 Page 65 of 104 SP1.Page 79 of 647 — D R A F T — precedent for the constitutionality of zoning laws. “Racial zoning,” however, was still considered to be illegal. A 1922 study of zoning law offers insight into the ways in which zoning advocates could at once affirm the illegality of racial zoning, while still conveying decidedly racist views: “In all countries people of the same race tend to live in the same locality. As a result, large cities have their well defined Italian, Jewish, Syrian, Chinese, negro, and other quarters,” observed the author of the study, Frank Backus Williams, a lawyer and influential city planner in New York. “Often the growth or change of districts inhabited by members of a race considered inferior, like the Chinese or negroes, or the desire of some of its members for betterment, brings them into contact with other peoples in the same block or multiple dwelling. This invasion of the inferior produces more or less discomfort and disorder, and has a distinct tendency to lower property values. As a result zoning on race lines has been attempted in various parts of our Southern States, where negroes are most numerous. Such zoning in this country, however, is illegal, and has never been attempted as a part of the zoning of any other country.” Frank Backus Williams, ​The Law of City Planning and Zoning​ (New York: Macmillan, 1922), 200. In 1923-1924, Northwestern University student, David Bruner, undertook a study of Black Evanston residents. Bruner’s study included a survey of Black Evanston residents and an investigation of housing, aided by the work of Evanston’s sanitary inspector, R.J. Lindsay. Bruner’s study is valuable since it constitutes a detailed record of Black Evanston residents just three years after the city’s first zoning ordinance had been passed and as the segregated city was taking shape. Bruner’s approach to his work reflected the widespread attitude of many white Northerners to the influx of Black southerners. “The Negro population of Evanston,” Bruner observed, presents “a very real problem.” And, he asserted, “the white community regards it as such.” (Bruner, 2.) The so-called “problem” stemmed, in part, from population growth, Bruner argued. In 1920, the U.S. census recorded 2,522 Black residents in Evanston. This figure represented a more than 50% increase since 1910 when 1,160 Black residents lived in Evanston. Projecting into the future, Bruner argued that the continued influx of Black residents could mean that as many as 8,000 Black residents could soon call Evanston home. (Bruner, 18.) “If in the space of a decade there come into a northern city growing from a population of 25,000 to 37,000, members of a socially isolated and inferior race to the number of 1,362 there may be a problem arising,” wrote Bruner in 1924, “particularly when most of the number come during the last half of the decade. When the majority of the newcomers to the northern city arrive direct from the unexacting life of Southern plantation or village without knowledge of the city and ways of living in crowds, and when at the same time little building is done and the area in which they may buy or rent is rigidly restricted, there is inevitably a problem.” ( Bruner, 1.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 41 Page 66 of 104 SP1.Page 80 of 647 — D R A F T — Bruner observed that thus far in Evanston, “race relations” had generally been positive (despite the fact that ⅞ of the Black residents he surveyed said they encountered discrimination in Evanston). But Bruner also set forth an argument concerning why the Black population in Evanston had to be addressed as problematic. “The problem presented by the Negro population in Evanston is of course only a phase of the whole problem of the Negro in the United States,” he wrote, “and a part of the problem arising from the great northward migration of the Negro since the beginning of the recent war.” (Bruner, 4). The “problem” was in fact a problem belonging to racist white people who viewed Black people as inferior or dangerous, and believed that their presence in a given location would have a negative impact on the city itself; a large or growing Black population, therefore, was something that white people needed to control, according to Bruner; and as Bruner’s study makes clear, methods for control were found in a number of ways, from hiring practices to city zoning ordinances. Referring to the “use map” of Evanston’s 1921 zoning plan, Bruner explained that the map “indicates the kind of territories the Negroes find open to them: largely commercial and light industrial areas along the tracks, and districts so remote from transportation facilities as to be comparatively undesirable. It will be seen that practically no Class ‘A’ residential district is occupied by Negroes and none is likely to be opened.” (Bruner, 35.) Indeed, it must be understood that Evanston’s 1921 zoning ordinance imposed restrictions upon a city that was already, to some degree, unofficially zoned since a majority-Black neighborhood had already been established. The zoning ordinance essentially codified the process of limiting where Black residents could live, and ensured, as Bruner states clearly, that Black residents would not find “open” to them any of the areas zoned as Class A in the future. (The majority of Class A areas were found largely along the lakefront and extending several blocks west, and also in the northwest corner of Evanston. See Use Map.) “There can be no doubt that there are rather confined limits within which Negro may come to live in Evanston,” Bruner wrote. “This will be more and more true in the future. The Emerson Street district, especially in its eastern portion is most likely to be the permanent center.” (Bruner, 24-25.) “After you have been restricted to this area (quite unintentionally of course since the main intention is to get you out of town altogether) then your troubles begin,” wrote the editor of the Newsette​, a Black newspaper in Evanston, about the push to segregate Black residents within the city’s Fifth Ward or the west side in general. “Zoning laws permit anything short of a garbage dump to be built next door to your home, if you find one. The West side, as you know it, is zoned for industrial and commercial use. You will live, as usual, in the least desirable section of Evanston.” (“Evanston’s Housing Problem,” ​Newsette​, May 22, 1947). In March 1939, the firm Harland Bartholomew and Associates, (which wrote Evanston’s first zoning ordinance), submitted, upon request of the City’s Zoning and Plan Commission, a plan for a revised Zoning Ordinance. The report included information on the City’s density, noting that it had “a very spotty density pattern.” This pattern was owing to past zoning ordinances. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 42 Page 67 of 104 SP1.Page 81 of 647 — D R A F T — Indeed, the report observes: “In the ‘A’ or single-family residence districts densities are relatively low as most of the subdivisions provided lots of generous size. In the high value residential districts lot areas per family as high as 20,000 or more square feet are not infrequent. These very low densities occur generally along the lake-front; along Ridge Avenue; in the central part of the city; and to a lesser extent in the north-western part of the city.” (Harland Bartholomew and Associates, ​A Preliminary Report on the Proposed Zoning Ordinance​, March 1939, 22-23). Meanwhile, the report notes “concentration of population” in areas zoned for multiple-family development … This is most apparent in the section between Ridge Avenue on the west, and the railroads on the east; the area west of the University; around the Davis Street commercial section; the south-eastern part of the city and certain small areas adjacent to Central Street.” (26) High density areas, which included the city’s fifth ward, had as many as 50 to 65 people per acre” and some lots within those areas had “densities as high as 600 persons per acre.” (29) “Such over-loading of the land creates serious municipal problems and should be discouraged,” the report noted. By 1939, however, the city had dramatically changed since the first zoning ordinance had been passed. The Great Depression had altered the trajectory of development and the needs for housing and commercial properties had shifted. A revised ordinance took into consideration these changes but also, in essence, affirmed the patterns established in the nearly two decades since the first zoning ordinance had been enacted. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 43 Page 68 of 104 SP1.Page 82 of 647 — D R A F T — Map showing population density in Evanston, 1938. From Harland Bartholomew and Associates, ​A Preliminary Report on the Proposed Zoning Ordinance​, March 1939. After the passage of the 1921 zoning ordinance, segregation had been upheld through various practices. Some white landlords continued to restrict access to housing in the city through “racially restrictive covenants” that provided that homes “shall not be conveyed, leased to, or occupied by anyone not a Caucasian (servants excepted).” Such covenants were effective until 1948, when the U.S. Supreme Court held them unenforceable. (Larry Gavin, “Developing a Segregated Town, 1900-1960,” ​Evanston Roundtable​, December 5, 2019). Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 44 Page 69 of 104 SP1.Page 83 of 647 — D R A F T — The Evanston Real Estate Board, organized and incorporated in 1918 and boasting a membership that included “every broker in good standing in the city,” also worked in tandem with others on restricting housing in the city. The board, led by seven white men, worked closely with Evanston city officials on various projects, including providing the zoning commission with “material assistance.”​ (Evanston​, Evanston, IL: Kiwanis Club of Evanston, 1924, 23, 59.) After the vast majority of Black residents were living in a single area, the work to complete the process of segregation continued. And, in many ways, the 1940s can be seen as the second wave of housing segregation in Evanston. Home Demolition and Evanston’s Land Clearance Commission By 1940, roughly 6,000 Black residents lived in Evanston, and some city officials saw fit to once again tackle the “problem” of “our non-white citizens.” Evanston Mayor S. G. Ingraham appointed a committee on postwar planning. In the committee’s report on Evanston housing, they outlined a list of “problems” associated with the housing of Black Evanston residents. (Evanston Committee on Postwar Planning, “Evanston Housing, Some Facts, Some Problems,” Evanston, 1940.) “Negro groups as well as whites of low incomes do not pay enough taxes to support the services they consume,” advised the mayor’s committee. “A too large proportion in this group would soon mean poorer schools, streets and municipal services,” the members advised. “To conserve the white market for their services Negroes should maintain their proportion of population about where it is. Otherwise taxes will go up and whites will move out or taxes will remain as is and services will go down.” (Evanston Committee on Postwar Planning, “Evanston Housing, Some Facts, Some Problems,” Evanston, 1940.) In order to protect property values, develop Evanston, and tackle the “problem” of Black housing, the city adopted a policy of home demolition, a means by which the city and private citizens attempted to control and remove Black citizens from certain neighborhoods that lay beyond the west side (“clearing” those areas for “economic development.”) Often the argument was made that the housing to be demolished was “substandard” or “unsanitary” or that certain areas were “blighted” or “overcrowded.” “Blighted neighborhoods must be cut out of the city before they spread,” wrote the League of Women Voters in 1949. “Slum clearance and strict enforcement of zoning to prevent future overcrowding of the land must go hand in hand with rebuilding,” the group advised. For decades, white observers had noted the presence of what they called “substandard” housing in the Black section of Evanston. “Many places in colored [​sic​] area in particular should be condemned,” wrote a white resident in 1941. “But no place for people to go.” (“What are the Present Housing Facilities,” 1941, Evanston History Center Archives.) But so-called “substandard” housing was the result of segregation itself. As mentioned above, many white Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 45 Page 70 of 104 SP1.Page 84 of 647 — D R A F T — landlords rented to Black tenants, charging more than white tenants would pay for comparable properties, and often failing to maintain the properties. Additionally, because there were so few opportunities for Black people to rent or own in the city beyond the west side, the area where the vast majority of Black residents lived became densely populated (and was zoned to allow that density). Many residents did not wish to live in housing that they considered overcrowded, too expensive, and lacking proper upkeep by landlords, but with nowhere else to go, they faced limited options. In 1946, Council member Edwin B. Jourdain, Jr. addressed the city council stating that the “severe shortage of housing for Negro families serves to outline sharply additional factors which have existed for a number of years period one the arbitrary limitation of land available for Negroes’ occupancy.” (Evanston City Council Minutes, August 19, 1946, 10.) Citing a study on housing in Illinois, Jourdain acknowledged that in Evanston there were “too few units” for Black residents and most of those were “substandard.’ ” “Overcrowding of these inadequate units makes bad situations worse,” Jourdain stated in one of his many attempts to urge the council to address the housing shortage, conditions, and restrictions (such as restrictive covenants) on Black residents. Demolition of Black owned and occupied homes was seen as a boon to the city’s tax revenues. The destruction of Black homes had begun in earnest in the 1940s. In 1941, roughly fifteen homes owned and occupied by Black residents in the area near Haven School were destroyed. The demolition took place in order to make way for the construction of a football field. Several other homes on Sherman Avenue were also destroyed that year to make room for an apartment building; and in south Evanston, more homes owned by Black residents were destroyed. The demolition of housing was taking place as one of the final acts of segregation. “Where will we move?” asked the editor of the ​Newsette, ​as the destruction was underway. “Where can we buy property?. . . Because of the massive squeeze play directed against Negroes, you can move into the area generally called the ‘west side,’ bounded by the canal and the railroad tracks.” “Eight to 10,000 of you are being herded into an area over which you can walk in less time than an hour,” the ​Newsette​ continued, warning Black Evanston residents. “You are compelled to live in kitchens, attics, basements, and, possibly, closets and bathrooms . . . If you do not buy, then you move out of town. That is just the exact purpose of the squeeze play against Negroes in Evanston. By their own admission, openly published, whites who are smoking Negroes out of town are interested in keeping Negores who can serve them as maids, chauffeurs, butlers, [and] dishwashers.” (“Evanston’s Housing Problem,” ​Newsette​, May 22, 1947). For a dozen years, Edwin B. Jourdain, Jr. had advocated for the creation of a Housing Authority in Evanston. “We have a housing problem in Evanston that is woeful in the bad housing it sets up, particularly in the North and 5th Ward, where poor structures and overcrowding are at the Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 46 Page 71 of 104 SP1.Page 85 of 647 — D R A F T — worst,” he told other members of the City Council. (Evanston City Council Minutes, August 5, 1946, 7). Jourdain was never able to convince the other members of the City Council to create such a body. And, on April 28, 1947, just two weeks after Jourdain left the Evanston City Council (he was defeated in his reelection attempt), the City Council issued a unanimously passed resolution creating the city’s Land Clearance Commission. The resolution read: “Resolution declaring the need for land clearance Commission in the City of Evanston, Illinois, be resolved by the City Council of the city of Evanston, Cook County, Illinois: that the City Council of the city of Evanston, Cook County Illinois pursuant to the statutes of the state of Illinois, hereby fines, determines and makes the following declaration: that the city of Evanston, Illinois, has more than 25,000 inhabitants. That unsanitary and unsafe inhabited dwelling accommodations and buildings exist in the city of Evanston, Illinois ; That the number of families in the city of Evanston, Illinois has increased from 16,413 in 1930 to 19,177 in 1940 and probably exceeds 20,000 at the present time period that in 1940 there were 2884 dwelling units over 45 years old; that there were 32 houses without indoor toilets; That there were 444 houses in which more than one family shared a single toilet. That the census of 1940 disclosed that there were 1,092 houses, which at that time were in need of major repairs, and that this number as well as the dire necessity of repair or demolition’s since that time very material materially increased; The conditions revealed by the above statistics have not improved in the last five years but have increased within the city; That there are many buildings, houses and dwellings which, through continued neglect or over a long period of time, are in such condition as to require demolition, and that in the best interest of health and safety such dwelling should be torn down; That the existence of these unsanitary, unsafe and dilapidated structures constitutes a menace an hazard to the health and safety of the city and should be illuminated as soon as possible. That there is need for a Land Clearance Commission in the city of Evanston, Illinois. That a certified copy of this resolution, together with a certified copy of the statement of findings be forthwith forwarded to the city clerk of the city of Evanston, Illinois, to the state housing board of Illinois. Be it further resolved, that this resolution be effective immediately.” (Evanston City Council Minutes, April 28th 1947, 4.) With the establishment of the Land Clearance Commission, the demolition of homes was codified. The commission consisted of a five-member board appointed by the mayor with the consent of the City Council. (Evanston’s future mayor, John Emery, chaired the commission at one point.) The commission’s mandate was to focus on identifying so-called “substandard” housing in Evanston, purchase that housing, evict the tenants, and demolish the structures. This practice was presented as a means for city beautification and “redevelopment.” This practice was similar to many other practices across the country variously known as “slum clearance” and “blighted neighborhood development.” (In 1947, Illinois passed statewide legislation that legalized the demolition of private homes and businesses: the Blighted Areas Redevelopment Act of 1947. (315 ILCS 5/1)(from Ch. 67 1/2, par. 63.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 47 Page 72 of 104 SP1.Page 86 of 647 — D R A F T — On June 14, 1948, Evanston’s Land Clearance Commission issued a list of properties to be demolished. Land to be “cleared” in Evanston, Evanston City Council Minutes, June 14, 1948, 4 But what of those who were forced to move out of their homes only to have them destroyed? Evanston reportedly paid market costs to purchase the homes that were to be demolished, but those who were cast out did not necessarily have replacement housing made available to them. “Some cities have solved this dilemma,” the League of Women Voters observed in 1949, “with temporary housing for the dispossessed. Evanston, as yet, has found no solution.” (​This is Evanston​, 1949) In August 1948, a mass meeting of Black residents was held in Evanston to address the new land clearance program. Several speakers presented an analysis of the city’s new commission and observed that Evanston had failed to do anything constructive towards housing for Black residents. (“Hold Mass Meeting In Evanston on Housing,” ​Chicago Defender,​ August 14, 1948). In the fall of 1948, properties were demolished in the following areas: “both sides of Hovland court between Church and Emerson streets; the east side of Wesley Ave, between Emerson and Foster streets; A portion of the east side of Elmwood Ave between Lake and Grove streets; Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 48 Page 73 of 104 SP1.Page 87 of 647 — D R A F T — Also both sides of Gray Ave between Church and Emerson streets.” (​This is Evanston​, 1949.) This described area, it should be noted, lies within the city’s Fifth Ward. Some of the condemned areas were set aside to use as parking lots. As the city undertook this clearance project no plans were in place to finance the construction of new housing or to authorize any kind of government authority to oversee the process of land clearance. At one point the Evanston City Council reportedly undertook consideration of establishing a Housing Authority but did not take that action. The City of Evanston was not the sole entity pursuing land clearance policies. Northwestern University also adopted this strategy. Purchasing homes and buildings, the university would then demolish them in order to construct its own (tax free) buildings. In 1967, Northwestern University petitioned the Evanston City Council to amend the city’s zoning ordinance in order to allow the university to build a $10,000,000 graduate student complex on a lot bounded by Emerson, Maple, and Foster streets and the CTA tracks (Again, this land was located in the City’s 5th Ward). Most of that land was “taken up with residences and six small businesses” and many were owned and occupied by Black residents. In the announced plans for “clearance” of the land, only brief mention was made of the “hardship cases”- the current occupants and tenants who might need assistance in their “relocation effort.” (“Northwestern U. Bids To Build Grad Flats: Evanston Zoning Laws Must Be Changed Though,” Chicago Defender, ​October 24, 1967.) “In order to make room for the graduate dormitories on Maple Ave between Emerson and Foster streets, Northwestern University demolished many apartment units and residential homes resulting in the displacement (removal) of over 70 families, 1/3 of which were black. The white families displaced simply moved to another area of town, but the Blacks, subject to racial discrimination, had no place to go and eventually left Evanston. In this sense the Blacks were ‘removed.’ ” (“The Case Against Northwestern University,” Northwestern University Archives, ND.) Before beginning construction, the university petitioned the City of Evanston to amend the zoning ordinance in order to authorize its planned design. In March 1968 the Evanston City Council agreed to authorize a new zoning classification that would allow Northwestern to build the graduate housing complex according to its plan. By August 1968, all of the existing buildings had been “cleared” (demolished) after the families and business owners were bought out, save for William Spencer and his wife who had operated their business, “Foster Street Pharmacy,” for 48 years. They were the last to leave. (Edith Herman, “N.U.’s Housing Project Delayed,” Chicago Tribune​ , August 18, 1968.) Construction, however, was delayed after the Evanston City Council asked Northwestern University “to make a payment to the city for fire and police protection.” Because Northwestern University land is tax exempt, the university does not pay for the City's fire and police services Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 49 Page 74 of 104 SP1.Page 88 of 647 — D R A F T — which is funded through taxes. In October 1968, the City Council voted to accept the university’s offer of “the gift of a new $30,000 fire engine as partial compensation for fire protection and other municipal services provided by the city.” The council also voted “to approve” another request from the university for the “rezoning of a tract of Northwestern University property bounded by Garnett Place, Foster St, Maple Ave and the L tracks for more graduate housing.” (“Council O.K’s Rezoning of N.U. Property,” ​Chicago Tribune​, October, 8, 1968.) Critics of Northwestern University's development methods and projects objected to what was seen as the university’s encroachment on Black neighborhoods and displacement of Black residents and businesses. “Northwestern University is engaged in an effort to expand its boundaries into the Black community. Northwestern University is not expanding northward or southward into the white affluent community, but westward into Black and mixed communities,” critics observed. Further, they charged, owing to the tax exemption status enjoyed by Northwestern University, the tax burden to pay for city services was born disproportionately by low-income residents, many of whom were Black. (“The Case against Northwestern University.”) Additionally, critics objected to Northwestern’s reported “sell and lease back” arrangements, producing “large, tax-exempt incomes, while taking that much more property off the tax rolls.” Such arrangements involved “wealthy homeowners, businessmen and corporations” selling their land to Northwestern University “which in turn leases the land back to the original owners for their disposition at a reasonable rate… Since the land is under the legal ownership of Northwestern University, the original owners no longer have to pay property taxes. Thus providing a ‘tax dodge.’ Consequently as property owned by the wealthy is removed from the tax rolls, the tax base is reduced creating a greater tax burden on low income families.” (“The Case against Northwestern University; U.S. House of Representative, Hearings Before the Committee on Ways and Means, 81​st​ Congress, Revenue Revision of 1950, Washington, D.C.: Government Printing Office, 810). Finally, critics objected to Northwestern’s often poor service as a landlord to some Black Evanston residents. In the area surrounding the new dormitory alone, Northwestern reportedly owned 25 dwelling units, all classified as income property and tax exempt, many of which reportedly had large numbers of code violations, along with defective plumbing, electrical, and heating systems, resulting in several fires. (“The Case against Northwestern University.”) [i] Andrew Wiese, “Black Housing, White Finance: African American Housing and Home Ownership in Evanston, Illinois, Before 1940, ​Journal of Social History,​ Winter 1999, 430. Residential Housing: Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 50 Page 75 of 104 SP1.Page 89 of 647 — D R A F T — Evanston African American residents had few options in purchasing a home. Evanston banks would not offer or provide home loans to Black families. Most families applied for mortgages in Chicago or had made arrangements with their employers. A resident shared his experience dealing with banks: Being in the mortgage business now, I look back, and when my parents bought their house, like, 99 percent of the black folks then, or African Americans at that point, got their mortgages from somewhere outside this community. No banks would [lend] money to minorities to buy houses. And so when the banks wouldn’t lend money to do anything, so when I became president of the NAACP that was one of my goals is to knock down the discriminatory practices at the banks . . . That was in 1972. (Carl Davis. Shorefront oral history collection, www.shorefrontvoice.org) Another resident who eventually served as 5th ward alderman shared an instance that took place in 1965: “I just looked at the signs, found an apartment, and went to a local realtor, who is very much in business still to this day, and after going into the building with my wife, and being basically ignored for a long time as we were sitting sort of in, like, a little waiting room area, finally a man came out from a side office. . . And he walked up, and sort of drew in his breath . . . and asked if there was something that he could do for us, or what we wanted, -- it was nothing along the line of “may I help you”. . . And when we told him that we had found an apartment in one of the buildings that his firm managed, and that we wanted to put in an application . . . He actually jumped back like a step, almost as if I had thrown something on the ground that had blown up and had suddenly startled him . . . he drew in his breath, and he said, “Why no. We don’t rent to coloreds.” (Mike Summers, Shorefront oral history collection, www.shorefrontvoice.org) Housing segregation in Evanston was documented through the city’s relationship with Northwestern University, which for years offered students a list of accredited off-campus rooming houses and rentals. Many owners of those private properties, it was known, “refuse[d] to rent to Negroes.” (“Discrimination Against Negro Students,” ​Daily Northwestern, ​December 15, 1936.) It was not until 1965, when, acting under pressure from students and others, that university officials finally agreed to remove from the university’s list of approved off-campus housing any landlord that was found to discriminate in renting to students. (Michael Whitney, “NU to Notify Landlords of its Policy,” ​Daily Northwestern​, February 4, 1965.) But discrimination against Black renters would persist. Fair Housing For years, Evanston residents, Northwestern students, and others brought pressure to the university to desegregate its own real estate holdings in Evanston. And pressure on the Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 51 Page 76 of 104 SP1.Page 90 of 647 — D R A F T — Evanston City Council to pass fair housing legislation had been ongoing for years, with numerous petitions presented before the City Council to no avail. In October 1967, the Evanston City Council finally passed an ordinance providing a penalty for real estate agents found practicing discrimination. The ordinance created a city-issued license for real estate brokers that could be revoked if they were found to be practicing discrimination in the rental, sale and advertising of housing. (“Vote on Open Housing is Set for Evanston.” Chicago Tribune, ​October 3, 1967; “New Housing Bill Urged,” ​Chicago Tribune. ​April 14, 1968.) The ordinance was largely seen as ineffective since it did not address the larger issues related to housing discrimination. It was not until after the assasination of Dr. Martin Luther King, Jr. in April 1968, that the Federal Government signed into law the Fair Housing Act, expanding on existing laws and prohibiting discrimination in the sale, rental, and financing of housing based on race, religion, and national origin. In Evanston, the City Council still refused to pass a fair housing law. After students and hundreds of Evanston residents took part in marches, and the Fair Housing movement’s leaders stated “emphatically and unequivocally” that if an ordinance was not passed on or before April 29, 1968, they would move “from non-violent protest . . . to nonviolent resistance,” involving an “economic boycott of all Evanston businesses, transportation systems, and profit making operations within the city limit of Evanston,” that a law was finally passed. (“Statement of Intent,” Collection 57, Evanston Housing Records, 1900-1995, Evanston History Center Archives, Evanston History Center, Evanston, IL; John Maclean. “O.K. Stiffer Housing Law,” ​Chicago Tribune, ​April 30, 1968.) The legislation did not solve the issue of housing discrimination in Evanston. By 1985, a study of Evanston real estate practices alleged that “racial steering” was being practiced by certain realtors, whereby Black renters and buyers were “steered” toward certain properties and away from other areas of the city. “Discrimination in Evanston’s real estate market is very subtle and not always apparent,” the report noted. Mayor James C. Lytle appointed a committee to investigate, pledging “to correct the problem.” (Robert Enstad, “Evanston Cites Realty Steering,” Chicago Tribune, ​March 27, 1985.) The Postwar Housing Shortage and Veterans Housing: After World War II, the city of Evanston, like many cities and towns across the country, experienced a severe housing shortage owing to a halt on residential construction during the war. In the years following World War II, the City of Evanston declared a “housing emergency” and granted permits for a variety of temporary housing construction projects throughout the city. The City Council granted requested building permits with certain conditions applied to the temporary Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 52 Page 77 of 104 SP1.Page 91 of 647 — D R A F T — construction projects. In the case of Northwestern University, the conditions applied to the granting of new permits were described in the following paragraph: “A majority of committee on buildings recommends that this application be granted for the period of the housing emergency, the City Council to determine the duration of the emergency, but in no case to exceed five years; provided that the University will undertake to keep the buildings in repair and the property in a neat and orderly condition for the duration of the permit.” (Evanston City Council Minutes, April 29, 1946, 4.) Northwestern University did not allow Black students or visitors to live in its housing, nor would Black students, including Black veterans, be allowed to live in the temporary housing constructed during this period; and so, especially in 1946-1947, the issue of housing segregation and the Evanston City Council’s role in allowing it, came to the forefront. In the face of the extreme housing shorting, Northwestern University applied for several permits to build erect temporary housing. Some examples of these projects are listed below: In April 1946, Northwestern applied for a permit to build fourteen steel craft houses for “temporary living quarters for students and faculty on the property of 1420 Isabella St.” (Evanston City Council Minutes, April 22, 1946, 2). The university also requested “permission to erect 12 prefabricated metal buildings . . . at the south end of the Evanston campus (1845 -1875 Sheridan Rd ) and 13 on the south end of the music campus (1801-1807 Sherman Ave and 701-733 Clark St ) to be used for temporary living quarters for single students.” (Evanston City Council Minutes, April 29, 1946, 4.) In May 1946, the university applied for a permit to build fifty “single family units to be erected on property . . . located on the north side of Central St. between Girard and Ridge Ave.” (Evanston City Council Minutes, May 27, 1946, 2.) In February 1946, Northwestern applied for a city permit to build a 280-unit housing facility for returning (white only) veterans. (“Evanston Lets N.U. Build More Huts for Ex-GIs,” ChicagoTribune​, February 5, 1946.) Many people were outraged at the barring of Black veterans from Northwestern’s housing. City Council member Edwin B. Jourdain, Jr. urged the council to “demand that the school drop its color bar as a condition upon which permission would be granted” for any new structures. (“Northwestern Gets Ok on Jim Crow Dorm,”​Chicago Defender, ​May 11,1946.) As Chairman of the city’s Building Committee, Jourdain engaged in correspondence with the National Housing Agency (NHA) to determine the legality of restrictions against Black veterans. “At this writing, nine Negro war veterans, — some with battle stars from the European and the Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 53 Page 78 of 104 SP1.Page 92 of 647 — D R A F T — South Pacific theaters, some drawing disabled war vets’ pensions,” he wrote, “are finding that their share in World War II means little to a university which today raises against them the very Hitler racist barriers they fought to destroy.” (Quoted in Beverly, Jr., ​Edwin B. Jourdain, ​97.) But the Evanston City Council would continue to approve Northwestern University’s applications for building permits. Council member Jourdain voted “nay” on each of the university’s applications for permits. Given that the City Council granted building permits to Northwestern University with “conditions” attached, as Jourdain observed, its members had the power to attach any conditions that a majority of council members approved. Jourdain objected time and again to the City Council’s failure to add the condition that, in order to have a permit approved by the City Council, Northwestern must make the housing available to all- to both Black and white students. Jourdain took a strong stand in his opposition to the fact that these new housing facilities would be segregated (as was all Northwestern University housing). Further, he charged that by granting the permits to Northwestern, the City Council and the City of Evanston were complicit in acts of racial discrimination and segregation. At the April 22, 1946 City Council meeting, Jourdain said, “It has been claimed that this Council is not involved in the University’s housing matters. But now, when we are asked to grant a special application for added housing, this council can and has tonight set up certain conditions to the granting of the application. One of these conditions can be and should be that housing be open to all university students, regardless of their race or their color.” (Evanston City Council Minutes, April 22, 1946, 2) As Chairman of the Building Committee, Jourdain was required to present the applications for building permits from Northwestern University to the council, but each and every time he did so, he not only objected, but he also voted “nay.” He also called attention to the fact that Northwestern’s housing would not be open to Black students who had served in the war. Jourdain pledged that he was “going to go on opposing every single one of these applications from Northwestern University. Just as long as this University insists on a Jim Crow housing policy, it has no right to come into the City Council asking these special favors. We represent the very citizens they bar. Northwestern shuts its dormitory doors on its own students. It turns from its houses the girls under its care, if they just happened to be colored. The University has no right to take special benefits from taxpayers’ money, and then bar some of the taxpayers. This City Council has no right to vote special permits increasing University housing facilities, without insisting that these facilities be open to all without color restrictions.” (Evanston City Council Minutes, April 29, 1946, 4.) Jourdain asked that the legal position of the city in this matter be investigated and reported to the council. “The city of Evanston has no right to grant special permits for University facilities Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 54 Page 79 of 104 SP1.Page 93 of 647 — D R A F T — from which some of its citizens will be barred because of color,” he said. “I question how far you can go in extending facilities paid for by all taxpayers for uses from which some taxpayers are barred. I take the position that this City Council cannot be party to setting up Jim Crow housing facilities. I ask that this legal question be referred for report on the legality of our position to the Corporation Counsel.” (Evanston City Council Minutes, April 29, 1946, 4-5.) According to the minutes of the Evanston City Council, Jourdain’s requests were not met. And Northwestern University continued to win approval for its requested building permits. On May 27, 1945, Jourdain addressed the council and submitted a “minority report” at the same time he presented “the report of the building committee on Northwestern University's application for additional housing units.” “Some time ago, I stated on the floor of this council that I would continue to oppose every request of Northwestern University for additional housing, so long as this University continues to refuse to let people who happen to be colored use these housing facilities,” Jourdain stated. “Once more I am calling attention to the fact that this city has no right to go on issuing permits for housing from which our taxpayers are barred because of merely color. This city council has no right to make itself a partner to this university’s Jim Crow housing policy. I have informed the joint meeting tonight of the building and zoning committees of this stand and since these committees and joint meeting have not seen fit to adopt this position, I am bringing this to the floor of the council once more as a minority report. If Northwestern University draws a color line in housing this city cannot be a party to it.” (Evanston City Council Minutes, May 27, 1946, 2). At numerous City Council meetings, Jourdain reiterated his concerns. On June 3, 1946, he once again called “the attention of the City Council to the city's part in Northwestern University's housing development.” Jourdain stated: “there are serious legal difficulties standing in the path of this city’s continuing to cooperate with Northwestern’s Jim Crow housing policy. We must definitely stop and face the legal question of how far we can afford to go in aiding and abetting race discrimination. There is a large question of public policy involved. Every city has real interest in the welfare of all its citizens. It certainly violates the decent interest we have in our citizens’ welfare for us for us to help Northwestern University erect Jim Crow housing projects. The University could not get permits for these discriminatory projects, if we withheld them. This city has noticed and for years has known the university’s long history of discriminating against its colored students. It should be the policy of this city, therefore, to refuse permits for any housing developments that bar any of our citizens, because of color it is against public policy of state and local governments to discriminate because of race. The city certainly has a clear right and duty to refuse to help a discrimination which is so strongly against public policy, against the constitution, against the Civil Rights Act of the Illinois statutes. In this housing shortage, houses are needed by everyone. This city should not issue permits for housing that bar so many people. The city must not go on record as standing idly by and tacitly aiding and erecting the Jim Crow housing units. Every taxpayer has definite interest in this. Northwestern University is a tax exempt body by virtue of its state charter. Taxes on the humblest home in Evanston are more burdensome, just by this exemption. Yet the very parents who thus contribute to the Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 55 Page 80 of 104 SP1.Page 94 of 647 — D R A F T — University cannot get for their children University facilities for which this city goes on issuing permits. This city ought not help the University do that discriminating which the city itself has no right to do. There is another aspect to this matter. The federal government has expressed concern over veterans housing. Certain federal agencies give priorities to aid veterans housing so that all who shared in this war might find housing, regardless of what color they happen to be. I am therefore, moving a reference to the Corporation Council to write asking the National Housing Agency how Northwestern can get priorities for Jim Crow housing here, and what is the policy of this agency as to aiding erection of housing that bars war veterans.” (Evanston City Council Minutes, June 3 1946, 7). Jourdain’s motion was seconded, but “held over for one week on the question of what right the City Council had to authorize such inquiry.” (Evanston City Council Minutes, June 3, 1946, 7). However, no progress was made on the issue and a few weeks later, Jourdain reiterated his request that the City Council “rule that we had no legal right to aid and abet segregation.” (Evanston City Council Minutes, June 24, 1946, 5). “The City Council held up my reference,” he said. “The council raised the question, did we have a right to order the Corporation Counsel to write such a letter? While the council was making up its mind on that point, I wrote the letter myself. Tonight I report on that correspondence with the National Housing Agency [NHA].” (Evanston City Council Minutes, June 24, 1946, 5). Jourdain presented a response from the NHA regarding the construction of housing that bars Black veterans. The NHA stated that it would “not issue priorities to Northwestern University for housing that bar Negro veterans.” (Evanston City Council Minutes, June 24, 1946, 5). In answer to the idea of building a separate dormitory for Black veterans only (an idea that had not been formally proposed, but had circulated), the NHA wrote: “[T]his agency could not subject itself to charges that it supports occupancy patterns that will unfortunately result in racially unequal housing accommodations,” the NHA wrote. “It is difficult to contemplate a racially separate dormitory, open only to a relatively small Negro veterans group as an equal housing accommodation, in view of the nature of an educational institution, and the facilities which must be inaccessible to its students.” (Evanston City Council Minutes, June 24, 1946, 5). The NHA correspondence was included in the minutes. Jourdain concluded: “So Evanston veterans will get protection from insult through the ruling of a federal agency. Our own citizens should have looked to the ruling of their own City Council for this protection. This council might have ruled, and should still rule, that we too will refuse to be used in a program of segregation and insult to our own citizens.” (Evanston City Council Minutes, June 24, 1946, 5). The NHA also informed Northwestern officials of its policy to “administer its functions with racial equity.” All educational institutions that sought federal aid or support for emergency construction were required “to reply that in the administration of its temporary housing program, it will provide housing for racial minority groups substantially in accordance with its proportionate needs.” But Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 56 Page 81 of 104 SP1.Page 95 of 647 — D R A F T — university President Franklyn Bliss Snyder announced that the NHA’s policy would have no impact on planned, segregated construction projects. “It is not in my power to commit the university on the question of housing Negro veterans,” he said, “the university recommends that they stay with Negro families in Evanston and not on the campus.” This policy was, he explained, “determined by the board of trustees and the public sentiment of the community. There is no indication that it will change.” (R.B. Goldsberry, “Negro Vets Not Wanted in N.U. Dorms,” ​Chicago Defender, ​July 20, 1946). Spencer Jourdain, Edwin’s youngest son, has written extensively on this subject. “The permit was issued, and university housing segregation would continue for several years thereafter. The city, the local builder, and the federal government had collaboratively authorized continued racial segregation.” (Spencer Jourdain, ​Dream Dancers, ​Vol III, 323.) The issue of the Evanston City Council’s role in segregation of postwar housing was not limited to its dealings with Northwestern. A veterans’ housing project in Evanston was the cause of controversy concerning charges that the housing was segregated and that housing was being assigned in a discriminatory way, with many of Evanston’s Black veterans disproportionately turned away. A total of thirty-seven buildings were allotted to the City of Evanston by the federal Public Housing Authority to be built on the shore of the sanitary district canal (on the city’s west side). The new housing project was indeed segregated: A total of 111 four-room family units were built; the majority of which were open to white families only. Only a small number of the units, on one side of the canal, were set aside for Black families. The housing units were managed by an Evanston City official, the Veterans Housing Supervisor, a position created in 1946 by the Evanston City Council. At a city council meeting on September 30, 1946, Jourdain stated: “War veterans are bringing me reports that the job of assigning GI housing units along the canal is not being fairly approached. That the yardstick is not simply need, but color. Only one rule should be used in allocating these veterans’ homes; the rule of the greatest need. But veterans say this is not the practice. They are telling me that Evanston boys back from battlefields are being told that only four houses are open to them if they are colored. This is being done not in Mississippi, but in Evanston.” (Evanston City Council Minutes, September 30, 1946, 5.) Jourdain’s statement concerning the conditions faced by Black veterans in Evanston is worth quoting at length: “Evanston knows Negroes have the accutest housing shortages, worst housing conditions, because Evanston made it that way. Some Evanstonians have seen to it that year by year. Families of Negro GI’s have been pushed back, crowded back, into a tight ghetto area where Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 57 Page 82 of 104 SP1.Page 96 of 647 — D R A F T — housing was not equal, where living could not be free. And living in a ghetto hurts just as much in Evanston as it hurts in Mississippi, or in Hitler's Germany . . . A GI with 39 months overseas, with battle stars from Tunisia, Africa campaigns, says that he applied [for Evanston’s veteran housing] last August, and was told . . . that only 12 colored families would be taken care of. Here is the wife of a GI two years in Guam. She applied three months ago and was told that the same limitations hurt her chances. But she's living with six people in one room- two babies and four adults. . . Here is another GI living so crowded that when he comes home from work Thursdays, they have to send the seven year old child out to stay with relatives so the GI can have a place to sleep. He sleeps home other nights because the wife works days while he works nights. His whole family lives in one room, 9 by 10, with no closets. In a one story house live 14 people. There's no furnace; Until August no gas. There's no hot water. When you draw water in the bathtub it runs on the kitchen floor. Wiring is so bad ironing boards chords burn out repeatedly. Water left on the stove in a pan overnight in the winter freezes. Yet this GI’s wife was told . . . that only 12 south bank units were for Negroes; once those were filled, no Negro GI need hope to live on that canal bank, where 100 units were. In one room in the same house lives another vet, with his whole family, and the same Jim Crow bars him too from getting on this North side of the canal. But for four months without interruption, this vet was on the front lines, under fire, with the 7th Army, steadily, in hot fighting. He has battle stars for battles all the way from southern France to Germany, and a special star for crossing the Rhine River, and if he was good enough to cross the Rhine under that German shellfire, he's good enough to cross that little piece of canal out there, and live on the side with the most houses. These vets fought their way across Africa, across France, through South Pacific islands, for freedom and a decent life for your families, and they tell me now they are ready to fight for freedom and a decent living for their own families. They’re ready, they tell me, to fight through the courts for freedom from segregation when they seek a roof over their families’ heads - for freedom to live decently, without being insulted and humiliated - these men who themselves fought for human liberties, with undemocratic and shameful restrictions. You can save them from this fight, if you'll only vote now to stop all this segregation and discrimination, to give colored GI’s an even chance at veterans housing on the simple basis of actual need, without first stacking the cards against them by limiting their chances to houses.” (Evanston City Council Minutes, October 7,1946, 4-A.) Jourdain stated that because the Veterans Housing Supervisor was appointed by the Evanston City Council, the council must instruct the person serving in that role to “end immediately all segregation and discrimination in his housing allocation and handling. To end all plans for trying Negro veterans down to a quota of four houses, without any regard to the need of the other veterans, who will be left out.” He continued: “If this City Council were to try to uphold . . . barring colored veterans from any homes, just because of color, this council would be flying in the face of the Constitution of the United States. The Constitution and the federal statutes and the decisions of the Supreme Court of the United States all guarantee freedom from segregation at the hands of the city government. A municipality has absolutely no right to deal in residential segregation.” (Evanston City Council Minutes, September 30, 1946, 5.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 58 Page 83 of 104 SP1.Page 97 of 647 — D R A F T — Jordain then moved that the City Council must instruct the Veterans Housing Supervisor that “he was acting as its agent, appointed by the council and that veterans must be admitted to these homes without any regard to color. That any segregation be dropped immediately because of the fact that it cannot legally be carried out and that any case be considered entirely on basis of actual need.” The motion was seconded, but after discussion another council member (Mogg) “made a substitute motion that this matter be referred to the Mayor’s Special Committee on Housing.” The motion was seconded, while another council member (James) “expressed complete confidence in the method pursued” by the Veterans Housing Supervisor “and the committee in the allocation of the veterans housing.” All voted “aye” on the motion, with the exception of Jourdain and Rubin, who voted nay. (Evanston City Council Minutes, September 30, 1946, 6.) On October 7, 1946, the Mayor’s Special Committee on Housing issued its report and categorically denied that the Veterans’ Housing Supervisor or his office engaged in any discrimination. (Evanston City Council Minutes, October 7, 1946, 4.) “There is, and has been, no intent on the part of the committee on veterans housing to discriminate against any particular race or minority group in the matter of housing facilities,” the report read. (Evanston City Council Minutes, October 7, 1946, 4.) Jourdain countered: “The plain truth is one, that there is discrimination now; Two, that there has been discrimination aplenty; Three, that it is the Council’s appointed agent . . . and his assistant who are telling Negro veterans, and have been telling them, that only four houses are open to them, all segregated on one side of the canal. That when these four are gone for Negro GI’s all hope is gone.” (Evanston City Council Minutes, October 7,1946, 4-A.) At the City Council meeting on October 14, 1946, Jourdain presented a letter from an official at the Federal Public Housing Authority (FPHA) and telegram from a former FPHA official which, he stated, “plac[ed] every blame for segregation squarely on the city of Evanston.” Jourdain explained that the segregation of veterans housing units had been done at the request of Evanston’s Veteran Housing Supervisor. A portion of the FPHA letter read: “In reference to your project for temporary housing for returning veterans, ILL-V-11299, we would like to call your attention to a provision included in the project development program which requires that 12 units be provided for racial groups at the Darrow and Payne Avenue section. This was brought to our attention by Mr E. B. Jourdain, Councilman of the city of Evanston. Our records indicate this provision was made on the basis of a conversation between [Evanston’s Veterans’ Housing Supervisor] and Mr Robert H. Merriam of our office on May 10, and is no doubt based upon the specific request by [Evanston’s Veterans’ Housing Supervisor], in as much as this authority does not in any way wish to influence a locality as to the disposition of a racial problem in its community. We would like to point out to you that this office did not specifically request the segregation of housing for minority racial groups from the main portion of the project.” (Evanston City Council Minutes, October 14, 1946, 5-6.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 59 Page 84 of 104 SP1.Page 98 of 647 — D R A F T — “Since this letter and telegram make it plain that the federal people are not asking for this,” Jourdain concluded, “it is now squarely up to this City Council to withdraw this Jim Crow arrangement, drop the color line and make need the sole measure of who gets housing. The law of the land is against your segregation policy . . . The law of decency is against it.” (Evanston City Council Minutes, October 14, 1946, 5-6.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 60 Page 85 of 104 SP1.Page 99 of 647 — D R A F T — POLICING On October 10, 2015, 25-year-old Lawrence Crosby pulled over, got out of his car with his hands up, and was taken to the ground by Evanston law enforcement. Earlier in the evening, a female observer called the police to report what she thought was a car break-in, when in fact, what she saw was only Crosby getting into his own car. (Later, and caught on a recording, the caller said she was not sure that Crosby was breaking in.) After receiving the initial call and pulling Crosby over, Evanston police officers appeared to demand conflicting orders and, in the end, Crosby was taken to the ground and struck repeatedly. Crosby filed a civil lawsuit against the Evanston police and won a $1.25 million settlement in 2019. No officers were disciplined following the stop nor was there an apology offered to Crosby. (“​Northwestern Ph.D. Student Accused of Stealing His Own Car Wins Civil Suit​”, CBS News, January 20, 2019) Countless incidents of over-policing Black residents in Evanston have occurred over the years, including: In 2018 a minor was taken into custody for riding on the back pegs of a bike while his friend peddled in downtown Evanston. (“​Evanson police undergoing internal investigation following arrest of Black 12-year-old cyclist​”, (​Daily Northwestern​, August 20, 2017). In November 2016, Evanston’s current (2020) city clerk was arrested by Evanston police in downtown Evanston as he was collecting signatures on a petition to get his name on the ballot for the race for city clerk. After an investigation, police announced the arrest “should never have happened.” (Genevieve Bookwalter, “Arrested Evanston City Clerk Has Candidacy Challenged,” Pioneer Press​, December 9, 2016). African-American residents are subject more often to be stopped and frisked by officers investigating crimes than any other racial or ethnic group in the city. Evanston's African-American residents make up about 18 percent of the town's population, but account for about 60 percent of the adult crime suspects identified by Evanston police, according to the city's police chief and data from the Evanston Police Department. "They are over-represented as suspects." (“​Black residents in Evanston subjected to more stop and frisk encounters than any other group, police chief says​”, ​Chicago Tribune​, March 27, 2018) Statistics presented by Evanston police showed that of the adult suspects identified in 2017, 59.69 percent, or 1,479 people, were black; 29.22 percent, or 724 people, were white; and 4.8 percent, or 119 people, were Hispanic. The remaining suspects were of Asian, Indian or unknown descent. Of the adults who were arrested in 2017, 58.58 percent, or 782 people, were black; 24.27 percent, or 324 people, were white; and 11.99 percent, or 160 people, were Hispanic, police reported. (​Chicago Tribune​, March 27, 2018) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 61 Page 86 of 104 SP1.Page 100 of 647 — D R A F T — 2018 Statistics continue to show percentages of stop and frisk activities in Evanston. ​30.7%​ of drivers stopped were Black, ​53%​ of drivers given citations were Black, ​53%​ of drivers asked for a vehicle search were Black, ​10​ Black drivers were subjected to a dog sniff search, compared to 0 White drivers, ​64%​ of pedestrians stopped were Black, ​65%​ of pedestrians given pat downs were Black, ​60%​ of pedestrians searched beyond a pat down were Black, ​73%​ of pedestrians arrested were Black. (Illinois Traffic and Pedestrian Stop Study for 2018) Evidence of over policing can be found in earlier decades as well. In September 1945, Evanston’s mayor, S. G. Ingraham, ordered all “professional gamblers to get out of town.” The order came after Ingraham had warned of an “outbreak of crime” in the city. Additional police officers were ordered to “walk beats in residential areas.” Three Evanston council members, including Edwin B. Jourdain, Jr., “denied a crime wave existed” and protested what they said was a “wholesale arrest of Negroes” within Evanston. (“Mayor Orders Gamblers Out of Evanston,” ​Chicago Tribune​, September 25, 1945.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 62 Page 87 of 104 SP1.Page 101 of 647 — D R A F T — LAWSUITS Theaters In 1912, Hellen Garnett, sued the Evanston Theater for the amount of $500 because of discriminatory seating. In 1923, two Evanston residents brought a lawsuit against the owners of the New Evanston Theater because they had been denied equal access to the theater; they, like all other Black patrons, were forced to sit in the balcony of the theater and to use a separate entrance. ​(​Chicago Defender, ​February 10, 1912) Northwestern University In 1937, Northwestern University student, William Yancy Bell, Jr. (c. 1914 -1967) brought a suit against Northwestern for $5,000 in damages after he had purchased a token for admission to an Evanston bathing beach, operated by the university, and was refused entrance. According to The Crisis ​magazine, when Bell “presented himself for admission, he was told he could not enter because he was colored.” Bell insisted upon his right to enter and was told by the beach guard, (a player on Northwestern’s football team), that “he would be thrown out if he tried to enter.”127 The lawsuit charged the university with violating Bell’s civil rights. University officials responded that the 1885 Civil Rights Act of Illinois was not applicable in this case since Northwestern was a “charitable” institution and, as such, exempt from the law. (“State-Wide Battle on Illinois Jim Crow,” ​The Crisis​, February 1937, 43; ​The Takeover 1968,​ 35-36.) In 1943, a visiting music student from Chicago, Robbie Shields (Terry), lodged a complaint against Northwestern University, charging that she had been barred from Willard Hall, a university dormitory, because she was Black. (Shields’ niece was Marian Shields Robinson, Michelle Obama’s mother.) Shields said she had been “humiliated, chagrined and insulted” when she arrived at Northwestern to take part in a music institute and was turned away by the dormitory director. Soon, her lawyers charged that the university had branded Shields “inferior to other normal young American women.” In December 1943, Shields sued Northwestern for $50,000. (“Northwestern Sued For $50,000 in Dorm Ban,” ​Chicago Defender, ​December 11, 1943; ​The Takeover 1968,​ 42-43). Foster School Suit The Evanston NAACP filed a class action lawsuit seeking to reopen the Foster-King Lab School. The suit charges District 65 School Board with racial bias in its school closing decisions. The suit further charges the school board’ decision to close Foster-King Lab was a “powerful” plan to discriminate against black students by bussing them away from their neighborhood school to schools in white neighborhoods. .. the “entire burden of desegregation” would be on the blacks, the suit said. (“Second racial bias suit filed”, ​Evanston Review​, Pioneer Press, June 21, 1979. p. 5) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 63 Page 88 of 104 SP1.Page 102 of 647 — D R A F T — Two Real Estate Firms Fined in 1992 A settlement between the City of Evanston against Baird & Warner and Century 21 Shoreline for the total amount $450,000, said to be the largest settlement ever delivered at that time. The funds were deposited in the City’s general fund and payment made to the legal team in the amount of $300,000. The three-year suit arose from a testing audit by the Interfaith Housing Center of the Northern Suburbs and not from the direct complaint of a prospective renter/home buyer. (​National Fair Housing Advocate Online​, 1992) Between 2003 and 2012, there were 38 housing discrimination complaints filed with HUD. Of the 38, Race was the most common basis for complaint, cited in 28.8% of all filings. (“​Analysis of Impediments to Fair Housing Choice​”, City of Evanston, IL, Revised Ed, April 2014) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 64 Page 89 of 104 SP1.Page 103 of 647 — D R A F T — CURRENT PROTESTS AND POLICIES Nationally, during these recent months in 2020, peaceful protests against the murder of George Floyd by a Minneapolis police officer and against the many other attacks and murders of Black Americans by both police and private citizens have expanded to include tearing down statues and statutes that symbolized white nationalist ideas. Historically, these white nationalist ideas fueled and supported policies that excluded people of other nationalities, but most explicitly, excluded those of African descent. These events have led a resurgence in initiatives addressing harm that has affected Black communities both nationally and locally. Fight for Black Lives rally. Photo by Shorefront Fight For Black Lives Rally:​ The Fight For Black Lives rally in Evanston took place on May 31, 2020 in response to police brutality on the Black population across the nation and in Evanston. Inspired by the events surrounding the deaths by police of George Floyd during an arrest in Minneapolis, MN where police pinned him to the ground by kneeling on his neck for 8.5 minutes; and Breonna Taylor in Louisville, KY during a “no-knock search warrant” and was shot eight times while in her sleep. The rally was organized by eight recent ETHS students (all of who were 20 years old), who organized the rally in just two days. The public protest attracted an estimated 3,000 participants and is considered the largest walking protest in Evanston’s recent history combating police brutality and racial inequity in Evanston, IL. Race and Equity:​ Resolution 58-R-19, Commitment to end Structural Racism and Achieve Racial Equity unanimously passes on June10, 2019. The City Council made an initial Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 65 Page 90 of 104 SP1.Page 104 of 647 — D R A F T — commitment to pursue equity with the FY 2017 Budget, approving the creation of the Equity and Empowerment Coordinator position to focus on implementation and action strategies to help make the City equitable for all residents of Evanston. In 2018, to strengthen its original commitment, the City Council identified equity as a council goal, approved the creation of the Equity & Empowerment Commission, supported City-wide staff training, and participated in diversity training as a Council. While these efforts are beneficial, we see racial tensions escalating both nationally and locally including in our schools. Following successful racial equity initiatives modeled in other cities, the Kellogg Foundation’s Truth, Healing, and Racial Reconciliation model, and other equity best practices, it is important to realize that all work done to achieve equity must come from leadership and include acknowledgment of intentional (and unintentional) harm done to communities of color. While the City Council understands this resolution will not repair harm or make a tangible change in individuals life experience, we desire to make a public commitment to doing the hard work needed to begin unifying the community. (Evanston City Council minutes, June 10, 2019) Reparations:​ Resolution 43-R-02, in support of House Resolution 40, allowing the U.S. government to begin to investigate the issue of reparations. In support of 43-R-02, a great deal of time was spent at the city council with public comment from residents, scholars and historians on the subject of Reparations, what it looks like and how it would ever be adopted. (Evanston City Council minutes, June 10, 2002) Alderman Simmons addressing the audience at the Reparations Town Hall gathering Dec. 11, 2019. Photo by Shorefront Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 66 Page 91 of 104 SP1.Page 105 of 647 — D R A F T — Local Reparations and Funding:​ Resolution 126-R-19, establishing a City of Evanston Funding Source Devoted to Local Reparations. The City Council has discussed the funding of Reparations through the budget discussions held over the last two months. Through these discussions a $10 million dollar goal was set and the Cannabis Retailers Tax was selected as the funding source. The Cannabis Retailers Tax allows municipalities to set a rate of up to 3% on gross sales of cannabis in the City where cannabis dispensaries are located. Based on early projections this tax could provide an estimated $500,000 to $750,000 per year in tax revenue. The State of Illinois will allow municipalities to start applying this tax on July 1, 2020. Staff has estimated $250,000 in revenue for the 6 months of 2020. The Reparations Fund is also accepting donations from private businesses, organizations and individuals who wish to contribute. The Reparations Subcommittee started discussions on a variety of issues including: developing criteria for eligible individuals, a process for applicants, potential program funding, and evaluating how the money is allocated. (Evanston City Council Memorandum, November 25, 2019) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 67 Page 92 of 104 SP1.Page 106 of 647 — D R A F T — MAPS The series of maps in the following pages show the changing borders of the fifth ward. Comparisons will show in comparison, the 1924 map, the 5th ward covers most of today’s 5th and 2nd ward. The HOLC map D2 zone covers the 5th ward, precincts 1-8 compared to the 1942 Evanston ward map. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 68 Page 93 of 104 SP1.Page 107 of 647 — D R A F T — Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 69 Page 94 of 104 SP1.Page 108 of 647 — D R A F T — 1924 Ward map (City of Evanston) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 70 Page 95 of 104 SP1.Page 109 of 647 — D R A F T — 1940 HOLC map. D2 (in red) encompases most of 5th ward Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 71 Page 96 of 104 SP1.Page 110 of 647 — D R A F T — 1942 ward map (City of Evanston) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 72 Page 97 of 104 SP1.Page 111 of 647 — D R A F T — 1980 Ward map (City of Evanston) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 73 Page 98 of 104 SP1.Page 112 of 647 — D R A F T — 2005 Ward map (City of Evanston) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 74 Page 99 of 104 SP1.Page 113 of 647 — D R A F T — CONCLUSION This report was compiled during the months of late June through October 2020. The report draws from research and resources compiled over many years by its respective authors. While it is intended to provide an overview of relevant issues related to Evanston’s history, it is only a small sample of the vast amount of information and data concerning the various issues it outlines. We hope this report provides insight to the depth policies and practices have and had impacted Black Evanston residents over the decades. There is a plethora of historical evidence that clearly shows patterns and practices of discrimination and segregation in the city. And, we should note, these were neither rare nor unusual in the United States during the period described here. Indeed, Evanston, along with cities and towns across the country, backed by state and federal laws, enacted discriminatory policies that, when taken together, constitute a network of national patterns aimed at segregating Black Americans and denying Black Americans equal access to opportunities and services, among other goals. Evanston was one city of many, to be sure, but the policies and practices of that one city are no less insidious and destructive merely because it did not act alone. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 75 Page 100 of 104 SP1.Page 114 of 647 — D R A F T — RESOURCES Books and Articles: Beverly Jr, Sherman, ​Edwin B. Jourdain, Jr: The Emergence of Black Political Power in Evanston, Illinois, 1931–1947​, Shorefront Press, 2018 Bruner, David Kenneth, “A General Survey of the Negro Population of Evanston,” Northwestern University, May 1924. Chicago Commission on Race Relations, ​The Negro in Chicago: A Study of Race Relations and a Race Riot.​ Chicago: University of Chicago, 1922. City of Evanston, “​Analysis of Impediments to Fair Housing Choice​”, Revised Ed, April 2014 City of Evanston, Zoning Ordinance, Evanston, Illinois, January 1921. Gavin, Larry, “​Developing a Segregated Town, 1900-1960​”, ​Evanston RoundTable​, December 5, 2019. Gavin, Larry, “​A History of Foster School and Desegregation in School District 65​”, ​Evanston RoundTable​, June 19, 2002 Gavin, Larry, “​Foster School: Its Role in Desegregating School District 65 in 1967 and Its Closing in 1979​”, ​Evanston RoundTable​, October, 25, 2011. Gavin, Mary Helt and Randhava, Heidi, “​Police and Policing in Evanston: A Discussion​”, Evanston RoundTable​, June 24, 2020. Harper, Douglas, “​Slavery In The North​”, 2003 Jourdain, Spencer, ​Dream Dancers Volume III: E Pluribus Unum - The Battle for American Equality 1924-1947​. Shorefront Press, 2018. Robinson, Morris (Dino), ​Gatherings: The History and Activities of the Emerson Street Branch YMCA​, Shorefront, 2004 (Portions of this book have been adapted here.) Alice Orian Rood, “Negroes in School District 75, Evanston, Illinois”, 1926. Thompson, Jenny, ​The Takeover 1968: Student Protest, Campus Politics, and Black Student Activism at Northwestern University.​ Evanston, IL: Evanston History Center Press, 2019. (Portions of this book have been adapted here.) Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 76 Page 101 of 104 SP1.Page 115 of 647 — D R A F T — Wiese, Andrew, “Black Housing, White Finance: African American Housing and Home Ownership in Evanston, Illinois, Before 1940”, ​Journal of Social History​, Winter 1999. Wiese, Andrew, ​Places of Their Own: African American Suburbanization in the Twentieth Century ​(Chicago: University of Chicago Press, 2004). Williams, George W., ​Conversations with Blacks in Evanston: An Evaluation of African-American Progress in this Suburb of Chicago ​(Baltimore, MD: American Literary Press, Inc., 1998). Williamson, Harold Francis and Payson Sibley Wild,​ Northwestern University, A History, 1850-1975. ​Northwestern University, 1975. Winling, Ph.D., LaDale C., and Michney, Ph.D., Todd M., ​The Roots of Redlining: Academic, Governmental, and Professional Networks in the Making of the New Deal Lending Regime. ​JAH Submission date: 2/12/2020. Collections: Evanston History Center collections: ​Oral Histories​, transcripts available on site for review. Online database​. Shorefront Legacy Center collections: Oral History collection ​www.shorefrontvoice.org​, Articles www.shorefrontjournal.org​, and ​Finding aids​. Other primary sources: Newspapers and Journals: ​The Chicago Defender, The Chicago Tribune, The Crisis, The Daily Northwestern, The Day Book, Evanston Daily News, Evanston News-Index, Evanston Review, Evanston Roundtable, The Inter-Ocean, ​and ​Shorefront Journal. Records of the City of Evanston, Evanston, IL: online and from the Evanston City Clerk’s office and at Shorefront and the Evanston History Center. Housing related records: Evanston History Center. Edwin B. Jourdain, Jr. collection: Original documents from Jourdain’s personal files housed at Shorefront. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 77 Page 102 of 104 SP1.Page 116 of 647 — D R A F T — Brooks, Lawrence B., ​The Integration of Foster School​, 1968, documentary film, Shorefront archives. Northwestern University Archives, Northwestern University, Evanston, IL. Organizing for Positive Action and Leadership (​OPAL​), http://www.opalevanston.com U.S. Census records. Further Reading: Coates, Ta-Nehisi, “The Case for Reparations,” ​Atlantic Monthly,​ June 2014. Rothstein, Richard, ​The Color of Law: A Forgotten History of How Our Government Segregated America,​ Liveright, 2017. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 78 Page 103 of 104 SP1.Page 117 of 647 — D R A F T — ABOUT THE AUTHORS This report was compiled by: Morris (Dino) Robinson, Jr.​ is the founder and current Executive Director of the Shorefront Legacy Center. Shorefront collects, preserves and educates people about Black history on Chicago’s suburban North Shore. A graduate of Loyola University with a B.A. in Communication Design and a minor in African American Studies. Outside of his career in advertising and design, his avocation with the creation of Shorefront began in 1995 and has since accumulated over 300 linear feet of archival material illustrating the lives and experience of Blacks on the North Shore for public use. He is the author of three books: ​Through The Eyes of Us​ (1997), Gatherings: The History and Activities of the Emerson Street Branch YMCA​ (2004), and ​A Place We Can Call Our Home​ (revised, 2014). Through Shorefront, he has engaged the local community preserving its history through articles and oral history, provided resources for public use, participated in dozens of lectures on the topics of the importance of community based archives and local history. Jenny Thompson​ is Director of Education at the Evanston History Center and a public history consultant. A graduate of San Francisco State University, she has an MA in American Studies from the George Washington University and a PhD in American Studies from the University of Maryland. She has taught courses in American history at the University of Maryland and at Roosevelt University in Chicago. Her books include ​The Takeover 1968: Student Protest, Campus Politics, and Black Student Activism at Northwestern University ​(2019)​ ​and ​War Games: Inside the World of 20th-Century War Reenactors ​(2004). Her essays have appeared in various anthologies and publications, including the ​New York Times. Evanston Policies Directly Affecting the African American Community, 1900-1960 (and Present) 79 Page 104 of 104 SP1.Page 118 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer CC: Kate Lewis-Lakin, Budget Coordinator Subject: Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025 Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 129-R-20, committing to reach the City's fund balance policy of 16.66% of General Fund expenses in reserves by December 31, 2025. Council Action: For Action Summary: On November 23, City Council approved the 2021 Budget for the City of Evanston. The final adopted budget included a draw from General Fund reserves of $500,000. This decision was made in recognition of the economic hardship caused by the COVID-19 pandemic and City Council's desire to lessen the impact of a property tax increase on residents. Staff projects to end 2020 with a deficit of $2 million in the General Fund, due to revenue loss attributed to the COVID-19 pandemic. The 2020 estimated ending fund balance is $13.6 million, which is approximately 12.5% of actual expenses in the General Fund. With the 2021 adopted budget including an additional $500,000 draw from reserves, the fund balance is projected to fall to $13.1 million, or 11.9% of expen ses. The City's budget policy, which is based on recommended best practices, states a goal of 16.66% of expenses for fund balance. With 2021 adopted expenses of $111,020,191 in the General Fund, the balance amount to meet this policy would be $18,495,96 4. An additional $5.3 million in contribution to fund balance would be required to bring the reserves to this amount. Additionally, because the reserve amount is based on a percentage of expenses, the amount required in reserves increases each year. If we assume General Fund expenses increased by roughly 3% each year with increases to union wages and health insurance expe nses, the SP2.Page 119 of 647 City should be contributed $600,000 per year to reserves just to keep up with increasing expenses. Putting these two factors together, for the City to reach a fund balance amount of 16.66% of expenses by December 31, 2025, we would need to contribute $1.9 million annually to the fund balance for four years from 2022 to 2025. This could be achieved by adopting surpluses in the operating budget each year, essentially funding the contribution from operating revenues. It could also be funded through one-time contributions from sales of City property, or a combination of these two approaches. Resolution 129-R-20 states the following: 1) The City Council commits to increasing General Fund reserve balance to 16.6% of operating expenses by December 31, 2025. 2) This increase in reserve balance shall be achieved by contributing at least $1.9 million annually to the reserve fund in the years 2022 through 2025. 3) Additional contributions may be made to the fund balance ahead of this annual schedule from proceeds of property sales or other revenue sources as decided upon by a majority of the City Council. A history and projection of the City's fund balance is shown in the table below. For 2022 - 2025, this assumes a 3% annual growth in General Fund expenses. Year General Fund Expenses General Fund Reserves Reserves as % of Expenses Annual Contribution 2018 Actual $115,416,584 $13,632,363 11.8% 2019 Actual $115,175,062 $15,668,734 13.6% $2,036,371 2020 Projected $108,995,000 $13,653,667 12.5% -$2,015,067 2021 Adopted $111,020,191 $13,153,667 11.8% -$500,000 2022 Projected $114,350,797 $15,053,667 13.2% $1,900,000 2023 Projected $117,781,321 $16,953,667 14.4% $1,900,000 2024 Projected $121,314,760 $18,853,667 15.5% $1,900,000 2025 Projected $124,954,203 $20,753,667 16.6% $1,900,000 Attachments: 129-R-20 Fund Balance Resolution Page 2 of 4 SP2.Page 120 of 647 12/14/2020 129-R-20 A RESOLUTION Committing to Funding of General Fund Reserves by 2025 WHEREAS, the City of Evanston, Cook County, Illinois (the "City") has adopted a Budget Policy (the "Budget Policy") pursuant to the proceedings of December 18, 2000; and WHEREAS, the Budget Policy related to the General Fund Reserve policy states the following: A minimum of 16.6% or two month of operating expenses shall be maintained as a reserve. Any monies over a 16.6% reserve in this fund shall be re-appropriated to other funds that have not met its reserve requirements. Once all funds have met their fund requirements additional funds shall go to the Capital Improvement Program. A minimum of a 5% reserve is required, per bond agreements; and WHEREAS, the General Fund balance as of December 31, 2020 is projected to be approximately 12.5% of operating expenses, which is below the minimum of 16.6% stated in the Budget Policy; and WHEREAS, in recognition of the economic distress in the Evanston community caused by the COVID-19 pandemic, the City Council adopted a 2021 Budget which includes drawing an additional $500,000 from General Fund Reserves, which is projected to bring fund balance to approximately 12% of operating expenses as of December 31, 2021, which is below the minimum of 16.6% stated in the Budget Policy. Page 3 of 4 SP2.Page 121 of 647 129-R-20 ~2~ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Council commits to increasing General Fund reserve balance to 16.6% of operating expenses by December 31, 2025. SECTION 2: This increase in reserve balance shall be achieved by contributing at least $1.9 million annually to the reserve fund in the years 2022 through 2025. SECTION 3: Additional contributions may be made to the fund balance ahead of this annual schedule from proceeds of property sales or other revenue sources as decided upon by a majority of the City Council. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 4 SP2.Page 122 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Hitesh Desai, Chief Financial Officer Subject: Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 Date: December 14, 2020 Recommended Action: Staff recommends City Council adopt Ordinance 126 -O-20, amending Ordinance 112-O-20 concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year beginning January 1, 2021 and ending December 31, 2021. Staff requests suspension of the rules for introduction and action of Ordinance 126-O-20. For Introduction and Action Council Action: For Introduction and Action Summary: The 2021 budget and 2020 tax levies for the City of Evanston were passed by City Counc il on November 23, 2020. During the meeting, changes were made to both the budget and the City tax levy ordinance. The City tax levy in Ordinance 112-O-20 was amended during the meeting to a total amount of $34,269,112 and adopted at this number. The correct total City tax levy amount is $33,753,648. This is $515,464 lower than the amount adopted in Ordinance 112-O-20. Ordinance 126-O-20 replaces and supersedes Ordinance 112-O-20 at this lower amount, which represents City Council's intention for a tax levy increase of 1%. Staff requests suspension of the rules for introduction and action on 126-O-20 as tax levy ordinances must be filed with Cook County by December 29, 2020. The 2021 budget that was passed on November 23 with Ordinance 110 -O-20 does not need to be corrected to reflect this change. The corrected tax levy of $33,753,648 matches the City Council's intended action of a 1% increase on the total City and Library Tax levy, as shown in the chart below. The City tax levy includes amounts for the General Fund, Human Services Fund, Solid Waste Fund, and SP3.Page 123 of 647 Police and Fire Pension Funds. Details of the corrected tax levy amount are shown in the table below. 2020 Adopted Budget 2021 Adopted Budget Proposed Increase as % of 2019 Adopted Tax Levy 2020 Adopted Tax Levy Change total levy General Fund Tax Levy 9,495,300 7,845,300 (1,650,000) -3.0% Human Services Fund 3,110,000 3,110,000 - 0.0% Solid Waste Fund 1,332,500 1,332,500 - 0.0% Debt Service Fund 12,521,921 13,936,263 1,414,342 2.6% Fire Pension Fund 8,967,037 9,346,778 379,741 0.7% Police Pension Fund 10,900,650 11,106,461 205,811 0.4% City Total 46,327,408 46,677,302 349,894 0.6% General Assistance Total 1,080,000 1,300,000 220,000 0.4% Library Fund 7,252,000 7,252,000 - 0.0% Library Debt Service 480,145 482,243 2,098 0.0% Library Total 7,732,145 7,734,243 2,098 0.0% City and Library Total Net Levy 55,139,553 55,711,545 571,992 1.0% Total City Net Levy (excludes debt service) 32,741,039 City Gross Levy (126-O-20) 33,753,648 - Gross Levy includes 3% loss factor The debt service tax levy is established through abatement resolutions that were passed on November 9, 2020. The General Assistance Funds and Library Funds have separate tax levy ordinances that were both passed on November 23, 2020. Attachments: 126-O-20 Amending 112-O-20 City Tax Levy Ordinance 126-O-20 Exhibits Property Tax Levy Updated Page 2 of 12 SP3.Page 124 of 647 12/14/2020 126-O-20 AN ORDINANCE Amending Ordinance 112-O -20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2021, and ending December 31, 2021, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY CO UNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 202 1, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Page 3 of 12 SP3.Page 125 of 647 126-O-20 ~2~ Evanston as assessed and equalized for the year 2020 the sum of thirty-three million, seven hundred and fifty-three thousand, six hundred and forty-eight dollars ($33,753,648), being the total of the budget legally made plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of the City of Evanston for the year 2020 and all corporate purposes appropriated and specifically referred to in the FY 2021 Proposed Budget to the City Council. Budgeted Funds are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: General Corporate Levy (per FY 21 proposed budget) $ 6,230,957 IMRF Pension Levy (per FY21 proposed budget) $ 1,856,981 Human Services Fund Levy (per FY 21 proposed budget) $ 3,206,186 Solid Waste Fund Levy (Per FY 21 proposed budget) $ 1,373,711 Fire Pension Levy (per FY 21proposed budget) $ 9,635,854 Police Pension Levy (per FY21 proposed budget) $11,449,960 Total Levy (excluding Debt Service, General Ass istance and Library) $33,753,648 *Cook County will levy debt service including 5% loss factor based on the debt amortization schedules and 2020 abatements filed with Cook County. The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be budgeted for the City of Evanston: A) Six million, two hundred and thirty thousand, nine hundred and fifty-seven dollars ($6,230,957) for the General Corporate Purposes; B) One million, eight hundred and fifty-six thousand, nine hundred eighty-one dollars ($1,856,981) for the Illinois Municipal Retirement Fund Pension (IMRF); C) Three million, two hundred and six thousand, one-hundred and eighty-six dollars ($3,206,186) for the Human Services Fund; D) One Million, Three hundred Seventy- Three Thousand, Seven hundred Eleven dollars Page 4 of 12 SP3.Page 126 of 647 126-O-20 ~3~ ($1,373,711) for the Solid Waste Fund; E) Nine million, Six hundred Thirty-Five thousand, Eight hundred Fifty-Four dollars ($9,635,854) for the Fire Pension Fund; and F) Eleven million, Four hundred Forty-Nine thousand, Nine hundred sixty dollars ($11,449,960) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook County FY 2021 Budget – Tax Levy Year 2020 to be Received in FY 2021, attached hereto as “Exhibit 1” and incorporated herein by reference. SECTION 3: Ordinance 112-O-20, which previously establis hed a tax levy for the fiscal year beginning January 1, 2021 and ending December 31, 2021, is hereby replaced in its entirety and superseded by this Ordinance 126-O-20. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: That this Ordinance 126-O-20 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 12 SP3.Page 127 of 647 FY2021 Budget Sources Outside Levy 2020 Tax Levy 100 GENERAL FUND 13 CITY COUNCIL Salary and Benefits 474,816 449,117 25,699 Services and Supplies 80,100 75,765 4,335 Miscellaneous 1,250 1,182 68 14 CITY CLERK Salary and Benefits 145,074 137,222 7,852 Services and Supplies 33,721 31,896 1,825 15 CITY MANAGER'S OFFICE Salary and Benefits 3,075,403 2,908,950 166,453 Services and Supplies 1,116,879 1,056,429 60,450 Miscellaneous 27,550 26,059 1,491 Capital Outlay 150,000 141,881 8,119 Contingencies 175,000 165,528 9,472 Insurance and Other Chargebacks 1,460,000 1,380,979 79,021 17 LAW Salary and Benefits 464,442 439,305 25,137 Services and Supplies 112,450 106,364 6,086 19 ADMINISTRATIVE SERVICES Salary and Benefits 6,285,386 5,945,197 340,190 Services and Supplies 4,072,860 3,852,421 220,439 Capital Outlay 2,000 1,892 108 21 COMMUNITY DEVELOPMENT Salary and Benefits 2,690,186 2,544,583 145,603 Services and Supplies 353,143 334,030 19,113 Miscellaneous 25,500 24,120 1,380 Contingencies 5,000 4,729 271 22 POLICE Salary and Benefits 26,099,088 24,686,503 1,412,585 Services and Supplies 1,045,744 989,144 56,600 Miscellaneous 135,500 128,166 7,334 Interfund Transfers 900,000 851,288 48,712 Contingencies 2,500 2,365 135 Insurance and Other Chargebacks 11,781,461 11,143,802 637,659 23 FIRE MGMT & SUPPORT Salary and Benefits 14,390,554 13,611,681 778,873 Services and Supplies 398,540 376,969 21,571 Miscellaneous 100,702 95,252 5,450 Interfund Transfers 800,000 756,701 43,299 Capital Outlay 70,000 66,211 3,789 Insurance and Other Chargebacks 10,476,778 9,909,734 567,044 24 HEALTH Salary and Benefits 677,650 640,973 36,677 Services and Supplies 601,300 568,755 32,545 Miscellaneous 27,466 25,979 1,487 30 PARKS, REC. AND COMMUNITY SERV. Salary and Benefits 6,155,864 5,822,685 333,179 Services and Supplies 4,148,840 3,924,288 224,551 Miscellaneous 233,657 221,011 12,646 Interfund Transfers 345,000 326,327 18,673 Capital Outlay 56,000 52,969 3,031 Insurance and Other Chargebacks 450,000 425,644 24,356 40 PUBLIC WORKS AGENCY Salary and Benefits 7,951,572 7,521,202 430,370 Services and Supplies 1,378,219 1,303,624 74,595 Interfund Transfers 1,450,000 1,371,520 78,480 Capital Outlay 42,000 39,727 2,273 Contingencies 1,000 946 54 Insurance and Other Chargebacks 1,200,000 1,135,051 64,949 Grand Total 111,670,194$ 105,626,166$ 6,044,028$ Total to be Levied 6,230,957 Loss Factor 186,929 Amount to be raised by taxes 6,044,028$ Ordinance 126-O-20 Exhibits Page 6 of 12 SP3.Page 128 of 647 FY2021 Budget Sources Outside Levy 2020 Tax Levy 100 GENERAL FUND 13 CITY COUNCIL 61710 - IMRF 7,089 - 7,089 14 CITY CLERK 61710 - IMRF 4,252 - 4,252 15 CITY MANAGER'S OFFICE 61710 - IMRF 188,890 - 188,890 17 LAW 61710 - IMRF 26,443 - 26,443 19 ADMINISTRATIVE SERVICES 61710 - IMRF 359,075 - 359,075 21 COMMUNITY DEVELOPMENT 61710 - IMRF 165,191 - 165,191 22 POLICE 61710 - IMRF 256,147 - 256,147 23 FIRE MGMT & SUPPORT 61710 - IMRF 15,131 - 15,131 24 HEALTH 61710 - IMRF 40,325 - 40,325 30 PARKS, REC. AND COMMUNITY SERV. 61710 - IMRF 304,979 - 304,979 40 PUBLIC WORKS AGENCY 61710 - IMRF 433,749 - 433,749 Grand Total 1,801,272 - 1,801,272 Total to be Levied 1,856,981 Loss Factor 55,709 Amount to be raised by taxes 1,801,272 Ordinance 126-O-20 Exhibits Page 7 of 12 SP3.Page 129 of 647 FY2021 Budget Sources Outside Levy 2020 Tax Levy 176 HUMAN SERVICES FUND Salary and Benefits 61010 - REGULAR PAY 1,141,884 73,721 1,068,163 61050 - PERMANENT PART-TIME 117,071 117,071 61110 - OVERTIME PAY 16,000 16,000 61510 - HEALTH INSURANCE 221,807 221,807 61615 - LIFE INSURANCE 842 842 61625 - AUTO ALLOWANCE 3,896 3,896 61626 - CELL PHONE ALLOWANCE 4,482 4,482 61710 - IMRF 94,875 94,875 61725 - SOCIAL SECURITY 77,911 77,911 61730 - MEDICARE 18,376 18,376 Services and Supplies 61060 - SEASONAL EMPLOYEES 560,000 560,000 62205 - ADVERTISING 500 500 62210 - PRINTING 2,800 2,800 62275 - POSTAGE CHARGEBACKS 2,950 2,950 62295 - TRAINING & TRAVEL 6,560 6,560 62360 - MEMBERSHIP DUES 1,400 1,400 62509 - SERVICE AGREEMENTS/ CONTRACTS 6,000 6,000 62513 - COMMUNITY PICNIC-SPECIAL EVENTS 8,000 8,000 62705 - BANK SERVICE CHARGES 250 250 64540 - TELECOMMUNICATIONS - WIRELESS 1,210 1,210 65020 - CLOTHING 2,500 2,500 65025 - FOOD 7,250 7,250 65085 - MINOR EQUIPMENT & TOOLS 1,000 1,000 65090 - SAFETY EQUIPMENT 3,000 3,000 65095 - OFFICE SUPPLIES 450 450 65546 - COMMUNITY GRANTS PROGRAMS 736,373 736,373 Miscellaneous 62490 - OTHER PROGRAM COSTS 512,000 512,000 - 66461 - Aging Well Conference Expenses 3,000 3,000 Community Sponsored Organizations 62491 - COMMUNITY INTERVENTION PROGRAM COSTS 143,333 143,333 Grand Total 3,695,721 3,110,000 Total to be Levied 3,206,186 Loss Factor 96,186 Amount to be raised by taxes 3,110,000 Ordinance 126-O-20 Exhibits Page 8 of 12 SP3.Page 130 of 647 FY2021 Budget Sources Outside Levy 2020 Tax Levy 520 SOLID WASTE FUND Salary and Benefits 61010 - REGULAR PAY 977,974 977,974 - 61110 - OVERTIME PAY 65,000 65,000 - 61510 - HEALTH INSURANCE 184,266 184,266 - 61615 - LIFE INSURANCE 711 711 - 61625 - AUTO ALLOWANCE 338 338 - 61630 - SHOE ALLOWANCE 3,455 3,455 - 61710 - IMRF 79,021 79,021 - 61725 - SOCIAL SECURITY 60,695 60,695 - 61730 - MEDICARE 14,236 14,236 - Services and Supplies 61060 - SEASONAL EMPLOYEES 98,550 98,550 - 62295 - TRAINING & TRAVEL 800 800 - 62380 - COPY MACHINE CHARGES 1,326 1,326 - 62390 - CONDOMINIUM REFUSE COLL 455,400 455,400 - 62405 - SWANCC DISPOSAL FEES 734,400 734,400 - 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 1,730,000 397,500 1,332,500 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS 699,400 699,400 - 62509 - SERVICE AGREEMENTS/ CONTRACTS 5,000 5,000 - 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS 50,000 50,000 - 62705 - BANK SERVICE CHARGES 1,000 1,000 - 64540 - TELECOMMUNICATIONS - WIRELESS 500 500 - 65015 - CHEMICALS/ SALT 200 200 - 65020 - CLOTHING 250 250 - 65055 - MATER. TO MAINT. IMP.400 400 - 65085 - MINOR EQUIPMENT & TOOLS 700 700 - 65090 - SAFETY EQUIPMENT 1,000 1,000 - Miscellaneous 67107 - OUTREACH 10,000 10,000 - Interfund Transfers 62305 - RENTAL OF AUTO-FLEET MAINTENANCE 322,000 322,000 - 65550 - AUTOMOTIVE EQUIPMENT 440,000 440,000 - 65625 - FURNITURE & FIXTURES 65,000 65,000 - Grand Total 6,001,623 4,669,123 1,332,500 Total to be Levied 1,373,711 Loss Factor 41,211 Amount to be raised by taxes 1,332,500 Ordinance 126-O-20 Exhibits Page 9 of 12 SP3.Page 131 of 647 FY2021 Budget Sources Outside Levy 2020 Tax Levy 700 FIRE PENSION FUND 61715 - Pension Management Fees 100,000 100,000 - 61755 - PENSION-ADMIN. EXPENSE 125,000 125,000 - 61770 - RETIRED EMPLOYEES PENSION 6,716,297 349,519 6,366,778 61775 - WIDOWS' PENSIONS 1,560,000 1,560,000 61785 - DISABILITY PENSIONS 1,420,000 1,420,000 61795 - QILDRO'S 155,600 155,600 - Grand Total 10,076,897 730,119 9,346,778 Total to be Levied 9,635,854 Loss Factor 289,076 Amount to be raised by taxes 9,346,778 Ordinance 126-O-20 Exhibits Page 10 of 12 SP3.Page 132 of 647 FY2021 Budget Sources Outside Levy 2020 Tax Levy 705 POLICE PENSION FUND 61715 - Pension Management Fees 375,000 325,000 50,000 61755 - PENSION-ADMIN. EXPENSE 75,000 75,000 - 61770 - RETIRED EMPLOYEES PENSION 12,167,000 2,251,539 9,915,461 61775 - WIDOWS' PENSIONS 1,141,000 1,141,000 61785 - DISABILITY PENSIONS 867,000 867,000 - 61790 - SEPARATION REFUNDS 50,000 50,000 - 61795 - QILDRO'S 26,000 26,000 - 61805 - RESERVE FOR FUT.PEN.PAY - 62001 - HEALTH INSURANCE INCREASE 2021 - 62185 - CONSULTING SERVICES - 62705 - BANK SERVICE CHARGES - 68315 - DEBT SERVICE- INTEREST - Grand Total 14,701,000 3,594,539 11,106,461 Total to be Levied 11,449,960 Loss Factor 343,499 Amount to be raised by taxes 11,106,461 Ordinance 126-O-20 Exhibits Page 11 of 12 SP3.Page 133 of 647 2020 BUDGET 2021 BUDGET 2020-2021 2020-2021 2019 ADOPTED LEVY 2020 PROPOSED LEVY CHANGE ($) CHANGE (%) GENERAL FUND - CORPORATE Gross Levy 7,633,673 6,230,957 (1,402,716) Loss Factor*229,010 186,929 (42,081) Net Levy 7,404,663$ 6,044,028$ (1,360,635)$ -18.4% GENERAL FUND - IMRF PENSION Gross Levy 2,155,296 1,856,981 (298,314) Loss Factor*64,659 55,709 (8,949) Net Levy 2,090,637$ 1,801,272$ (289,365)$ -13.8% HUMAN SERVICES FUND Gross Levy 3,206,186 3,206,186 - Loss Factor*96,186 96,186 - Net Levy 3,110,000$ 3,110,000$ -$ 0.0% SOLID WASTE FUND Gross Levy 1,373,711 1,373,711 - Loss Factor*41,211 41,211 - Net Levy 1,332,500$ 1,332,500$ -$ 0.0% FIRE PENSION FUND Gross Levy 9,244,368 9,635,854 391,486 Loss Factor*277,331 289,076 11,745 Net Levy 8,967,037$ 9,346,778$ 379,741$ 4.2% POLICE PENSION FUND Gross Levy 11,237,784 11,449,960 212,176 Loss Factor*337,134 343,499 6,365 Net Levy 10,900,650$ 11,106,461$ 205,811$ 1.9% TOTAL CITY LEVY Gross Levy 34,851,018 33,753,648 (1,097,369) -3.1% Loss Factor*1,704,580 1,746,097 41,517 TOTAL CITY NET LEVY $ 33,805,487 $ 32,741,039 $ (1,064,448)-3.1% GENERAL ASSISTANCE FUND Gross Levy 1,113,402 1,340,206 226,804 20.4% Loss Factor*33,402 40,206 6,804 TOTAL GA NET LEVY $ 1,080,000 $ 1,300,000 $ 220,000 20.4% LIBRARY FUND Gross Levy 7,476,289 7,476,289 - 0.0% Loss Factor*224,289 224,289 - TOTAL LIBRARY NET LEVY $ 7,252,000 $ 7,252,000 $ - 0.0% DEBT SERVICE FUND Gross Levy 13,180,980 14,669,751 1,488,771 Loss Factor*659,049 733,488 74,439 Net Levy 12,521,931$ 13,936,263$ 1,414,332$ 11.3% LIBRARY DEBT SERVICE Gross Levy 505,416 507,624 2,208 Loss Factor*25,271 25,381 110 Net Levy - Library Debt 480,145$ 482,243$ 2,098$ 0.4% DEBT SERVICE LEVY Gross Levy 13,686,396 15,177,375 1,490,979 10.9% Loss Factor*684,320 758,869 74,549 TOTAL DEBT SERVICE NET LEVY $ 13,002,076 $ 14,418,506 $ 1,416,430 10.9% CITY AND LIBRARY NET LEVY $ 55,139,563 $ 55,711,545 $ 571,982 1.0% Total Loss Factor* 2,646,590 2,769,461 122,871 Total Gross Levy 57,127,104 57,747,518 620,414 1.1% *A loss factor is applied to all levies by Cook County. Page 12 of 12 SP3.Page 134 of 647 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 9th, 2020 Devon Reid City Clerk Present: Absent: Presiding: Mayor Stephen Hagerty Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) O1.Page 135 of 647 Mayor’s Public Announcements City Manager’s Public Announcements City Clerk’s Communications Mayor Hagerty called the Hearing for the Truth in Taxation for 2020 Tax Levy to order at 5:33 p.m. Motion to suspend the rules and allow the meeting to be held virtually Passed 9-0 Motion:​ Ald. Wilson Second:​ Ald. Wynne Mayor Hagerty Announcements: ●Congratulated President-Elect Joe Biden and Vice President-Elect Kamala Harris on their victory. ●COVID-19 Update ●Native American Heritage Month – November 2020 ●Rotary Club of Evanston 100th Anniversary - November 19, 2020 Watch City Manager Erika Storlie invited Edgar Cano and Johanna Nyden to give an update on the Winter Preparedness campaign. Watch City Clerk gave a presentation on the Presidential Election results for the City of Evanston. Watch O1.Page 136 of 647 Public Comment for the Truth and Taxation Hearing Mayor Hagerty adjourned the Hearing on Truth in Taxation for 2020 Tax Levy at 5:57p.m. Mike Vasilko Believes the notice of the public hearing was not noticed properly to the public. Commended Ald. Suffredin for speaking against a tax increase. Inquired why there is a proposed increase in taxes. He listed what he believes were inconsistencies in the budget for services and supplies. Watch Sean Peck-Collier He addressed his remarks towards the proposed police budget. Inquired why there is an increase for vehicle repairs and rentals for the police department if there's an expected decrease in staff. He stated that crime is expected to decrease in Evanston and therefore it would be ideal to consider reducing the proposed police budget even further. She compared and contrasted the police budgets between the City of Evanston and the City of Somerville, Massachusetts, to express her concerns of how the budget could be reduced. Watch Jamie Robin-Collier Shared with City Council a document that compares the FY19 budgeted salaries in comparison to what was actually spent. She recommends a similar amount allocated towards the 2021 budget to help decrease the debt fund. Watch Betty Ester Inquiring why there continues to be funds allocated towards vacant positions that haven’t been filled in over 2 years. Questioned why it’s been proposed to eliminate the position within the police department that’s responsible for updating the information on the police dashboard. Watch Lori Keenan Encouraged City Council members to review the proposal by the Evanston Fight for Black Lives group that details how the police department budget could be reduced. Watch O1.Page 137 of 647 Public Comment Eric Paset Voiced his support for the proposed rental assistance program for tenants and small landlords. Watch Mike Vasilko Proposed for the City Council to consider reducing city staff to balance the budget. Watch Carolyn Murray Requested remote services to be provided for candidates interested in running for office in Evanston. Watch Betty Ester Voiced her support for the proposed rental assistance program for tenants and small landlords. Watch Carolyn Laughlin Shared her suggestions for improving the police department Watch Claire Waistell Opposed the rezoning of 1900 Sherman Ave Watch Ray Friedman Shared his remarks related to 1900 Sherman, the budget, City Manager and the letter placed in the media by Mayor Hagerty. Watch Mary Rosinski Inquired about taxes falling by 2 million dollars this year. Suggested staff to include a YTD budget when putting forward a proposed budget for the next calendar year. Watch Mollie Hartenstein Called for a reduction in the budget for the police department. Announced an event hosted by Evanston Fight for Black Lives Watch Cecile McHugh Shared her remarks related to the proposed rezoning of 1900 Sherman Ave. Watch Sarah Bogan Believes no actions has been taken towards defunding the Evanston Police Department. Watch Sean Peck-Collier Encouraged the city staff to incorporate a comprehensive performance measurement into the proposed budget, similar to the one produced during the 2019 budget process. Called for police reform in Evanston. Watch Stephanie Mendoza Voiced her support for resolution 115-R-20 which aims to provide financial relief to undocument residents. Watch Tina Paden Stated that the City would be able to meet it’s budget requirements if it demanded Northwestern pay additional taxes on their properties and emergency services they utilize. Shared her remarks of 1900 Sherman Ave. and snow removal services. Watch Kiera Kelly Requested that developers for 1900 Sherman Ave. return with a Watch O1.Page 138 of 647 Special Order of Business better proposal that reflects the zoning code and respects the neighborhood. Carlis B Sutton Shared his concerns over rental assistance programs being underfunded for landlords and wants City Council to adequately fund rental assistance programs. In addition he wants the paperwork needed to apply for these assistance programs to be easily accessible. He is against the 1900 Sherman Ave. development project. Watch Trish Stieglitz Opposed increasing the library budget after they have closed down two library branches and services. She’s interested to hear a discussion related to the police budget. Doesn’t want property taxes increased and suggested the City lay off staff and decrease payroll. Inquired why there are no impact fees for large developers. Watch SP1. ​Ordinance 110-O-20, Approving the 2021 Fiscal Year Budget of the City of Evanston City Council approved for introduction Ordinance 110-O-20 adopting the 2021 Budget for the City of Evanston in the total amount of $297,246,100 and discussion of the 2021 Budget. For Introduction Approved 6-3​ Ald. Braithwaite, Rue Simmons and Suffredin vote “No” Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch SP2. ​Resolutions 98-R-20 through 112-R-20, Abating Taxes Levied for the Year 2020 City Council adopted Resolutions 98-R-20 through 112-R-20 by the City Council, abating in the amount of $3,676,094 property taxes levied for the year 2020 to pay principal and interest on general obligation corporate purpose bonds. These resolutions can be introduced in one motion as stated above and approved through a single roll call vote. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch O1.Page 139 of 647 SP3. ​Ordinance 112-O-20, Levying Taxes in the City of Evanston for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 112-O-20, which levies the annual property tax for General Operations, Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund totaling $35,970,143 as extended (including 3% loss factor). This represents an increase of 3.2% over the 2019 levy of $34,851,018 as extended. For Introduction Approved 6-3​ Ald. Rue Simmons, Suffredin and Fleming vote “No” Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch SP4. ​Ordinance 113-O-20, Levying Taxes for the General Assistance Fund for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 113-O-20, which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including 3% loss factor). This represents an increase of 20.4% over the 2019 levy of $1,113,402 as extended. For Introduction Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch SP5. ​Ordinance 114-O-20, Levying Taxes for the Library Fund for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 114-O20, which levies the annual property tax for the Evanston Public Library in the amount of $7,476,289 as extended (including 3% loss factor). This represents no increase over the 2019 levy. For Introduction Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Braithwaite Watch SP6. ​Ordinance 115-O-20, Levying Taxes for the Special Service Area No. 6 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 115-O-20, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents no increase over the 2019 Levy as extended. For Introduction Motion:​ Ald. Rainey Second:​ Ald. Braithwaite Watch O1.Page 140 of 647 Approved 9-0 SP7. ​Ordinance 116-O-20, Levying Taxes for the Special Service Area No. 7 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 116-O-20, which levies the annual property tax for Special Service Area #7 in the amount of $154,800 ($159,444 as extended including loss factor of 3%). This represents no increase over the 2019 Levy of $154,800 ($159,444 as extended). For Introduction Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Braithwaite Watch SP8. ​Ordinance 117-O-20, Levying Taxes for the Special Service Area No. 8 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 117-O-20, which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%). This represents a no increase over the 2019 Levy of $60,200 ($62,006 as extended). For Introduction Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch SP9. ​Ordinance 118-O-20, Levying Taxes for the Special Service Area No. 9 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council approved for introduction Tax Levy Ordinance 118-O-20, which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents a no increase over the 2019 Levy of $592,665 ($610,995 as extended). For Introduction Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Fiske Watch SP10. ​Approval of $80,000 of CDBG-CV funding to Provide Food for Homeless Persons Residing in Non-Congregate Shelter to Protect from COVID-19 City Council approved $80,000 in CDBG-CV funding for Connections for the Homeless for Homeless Shelter Operations, specifically to provide Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch O1.Page 141 of 647 three meals per day for homeless persons in the Margarita Inn. Connections has contracted with the Margarita Inn for 60 rooms to provide 24/7 non-congregate shelter to protect vulnerable residents from COVID-19. The City received $1,586,370 in CARES Act CDBG-CV funding in two allocations to address the needs of homeless and unstably housed families and individuals who have been impacted by the coronavirus. $626,496 is budgeted for Public Services including homeless shelter operations and food assistance. Approval of $80,000 for homeless shelter operations/food will leave $546,496 to be allocated to eligible Public Services activities in this category. For Action Approved 9-0 SP11. ​Approval of Prioritization Methodology for CDBG-CV-Funded Rent Assistance Program to Address Renters at Highest Risk of Eviction and Small Landlords City Council approved the proposed rent assistance prioritization system for Evanston residents with 2019 incomes at or below 80% of the area median income (AMI) adjusted for household size and who have lost income due to COVID-19, as required by CARES Act funding. The scoring system uses the Urban Institute’s Emergency Rental Assistance Priority Index that examines neighborhood conditions and demographics, and incorporates instability risk factors before the pandemic as well as the pandemic’s economic impacts by census tract, based on the prevalence of low-income renters who are at highest risk of experiencing housing instability and homelessness. It also prioritizes assistance for tenants of small “Mom and Pop” Evanston landlords who are at highest risk of foreclosure or being unable to pay property taxes due to reduced rental income.Funding source is from the City’s CDBG-CV grant of $1,586,370 from the CARES Act to prevent, prepare for and respond to the coronavirus; (Account number 215.21.5226.65538). $500,000 is allocated in the City’s CARES Act Amendment to its 2019 Action Plan for rent assistance. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Braithwaite Watch O1.Page 142 of 647 Consent Agenda M1. ​Approval of the minutes of the Special Meeting of October 19, 2020 and Regular Meeting of October 26,2020 City Council approved the minutes of October 19, 2020 and October 26, 2020 For Action Approved on Consent Agenda A1. ​Approval of the City of Evanston Payroll, Bills, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of October 12, 2020, through October 25, 2020, in the amount of $2,700,530.28 Bills List for November 10, 2020, in the amount of $4,346,714.13 and credit card activity for the period ending August 26, 2020, in the amount of $180,447.52. For Action Approved on Consent Agenda A2. ​Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending August 26, 2020, in the amount of $12,419.55. For Action Approved 8-1-0​ Ald. Suffredin abstained Motion: Ald. Rue Simmons Secons: Ald. Wynne Watch A3. ​Holiday Parking City Council approved changes to parking for the holiday season, November 16, 2020 through January 3, 2021 in an effort to assist local businesses during the COVID 19 pandemic. This includes vouchers for 2 hour free parking to be handed out by local businesses, 15 minute free parking for customers that are picking up a pre-order, and extending the maximum time limits for on-street/surface lot parking. In addition, parking will remain free for on-street/surface lots all day Sunday and the first hour in the parking garages. For Action Approved on Consent Agenda O1.Page 143 of 647 A4. ​Resolution 96-R-20, Extending the State of Emergency To December 14, 2020 City Council adopted Resolution 96-R-20, extending the state of emergency until December 14, 2020. For Action Approved on Consent Agenda A5. ​Resolution 92-R-20, Amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program City Council adopted Resolution 92-R-20, Amending the Plan of Operation and Governance for the City of Evanston Electricity Aggregation Program. For Action Approved on Consent Agenda A6. ​Resolution 100-R-20, Authorizing the City Manager to Submit up to Four Individual Grant Applications for Federal Funding through the Building Resilient Infrastructure and Communities Grant Program City Council adopted Resolution 100-R-20, authorizing the City Manager to submit up to four individual grant applications for federal funding through the Building Resilient Infrastructure and Communities Grant Program (BRIC) to the Federal Emergency Management Agency (FEMA) for improvements along the lakefront. For Action Approved on Consent Agenda A7. ​Ordinance 107-O-20, Amending City Code Section 10-8-3 to Revise Wheel Tax Late Fees City Council adopted Ordinance 107-O-20, amending City Code Section 10-8-3 to revise wheel tax late fees to $25. For Introduction Approved on Consent Agenda A8. ​Ordinance 111-O-20, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges City Council adopted Ordinance 111-O-20, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges. O1.Page 144 of 647 For Introduction Approved on Consent Agenda A9. ​Ordinance 99-O-20 Amending the City Code to Change the Title of the Parks, Recreation and Community Services Department to the Parks and Recreation Department City Council adopted Ordinance 99-O-20 Amending the City Code to Change the Title of the Parks, Recreation and Community Services Department to the Parks and Recreation Department. For Introduction Approved on Consent Agenda P1. ​Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District Staff recommends that the Planning & Development Committee deny Ordinance 35-O-20 due to the current COVID-19 pandemic and economic uncertainty over the retail market and the inability to hold inperson meetings with key stakeholders. Previously the Plan Commission and staff recommended amending the Zoning Ordinance to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order to encourage active ground-floor uses that promote pedestrian activity and an economically vibrant downtown corridor in the D2 Downtown Retail Core District, however, given the continuing uncertainty staff wishes to bring this issue back at some time in the future. For Introduction Approved on Consent Agenda P2. ​Ordinance 101-O-20, Amending Ordinance 136-O-18 Regarding the City of Evanston Permit Fee Schedule City Council approved for introduction Ordinance 101-O-20 Amending Ordinance 136-O-18 Regarding the City of Evanston Permit Fee Schedule to add a Recording Fee. For Introduction Approved on Consent Agenda P3. ​Resolution 73-R-20, Approving a Plat of Subdivision for 2404 Ridge Avenue Staff recommends adoption of Resolution 73-R-20 approving a resubdivision of 2404 Ridge Avenue subject to conditions of approval requiring a 6-foot dedication of land for alley widening, a view easement O1.Page 145 of 647 for the existing landmarked house, disconnection of utility services, and capping and sealing of a well. This item was held at the September 14, 2020, Planning and Development Committee meeting and then tabled to November 9, 2020, at its September 29, 2020 meeting. For Action Failed in Committee P4. ​Ordinance 109-O-20, Amending the Zoning Map to Rezone 1900 Sherman Avenue From the R6 General Residential District to the C1a Commercial Mixed Use District and Granting A Special Use Permit for A Planned Development at 1900 Sherman Avenue City Council approved the map amendment and offers no recommendation on the planned development, while staff recommends approval of Ordinance 109-O-20 to construct a 16-story 168-unit residential building with 37 subterranean on-site parking spaces while retaining the existing 11-story 100-unit building. The applicant requests a Map Amendment to rezone the property from the R6 General Residential to the C1a Commercial Zoning District and a Special Use Permit to allow Multi-Family Dwelling units in the C1a District. The applicant seeks site development allowances for: 1) a building height of 172-feet, 8-inches to top of roof where 67-feet is allowed and 97-feet may be requested as a maximum site development allowance; 2) a net increase of 15 parking spaces where an additional 96 spaces are required with an Inclusionary Housing Ordinance bonus; 3) a total of 268 dwelling units, where a maximum of 196 units are allowed with an Inclusionary Housing Ordinance bonus; 4) one loading berth where two are required; and 5) a short loading berth depth of 25-feet where a minimum of 35-feet is required. For Introduction Approved 8-1-0 ​ Ald. Fiske abstained Motion:​ Ald. Wynne Second:​ Ald. Rue Simmons Watch P5. ​Resolution 87-R-20, Approving a Plat of Resubdivision for 1605- 1631 Chicago Avenue Plan Commission and City Council adopted Resolution 87-R-20 for approval of a two-lot Subdivision at 1605-1631 Chicago Avenue. For Action Approved on Consent Agenda O1.Page 146 of 647 P6. ​Ordinance 98-O-20, Approving a Major Adjustment to a Planned Development at 1605-1631 Chicago Avenue City Council adopted Ordinance 98-O-20 granting a Major Adjustment to a Planned Developmentoriginally approved by Ordinance 86-O-13. The adjustment includes an increased Floor Area Ratio (FAR) from 3.15 to 4.2, increased number of parking spaces from 32 (23 on-site, 9 leased) to 38 (all leased off-site), and decrease the total number of units from 205 to 186 (including 65 dwelling units). No new site development allowance will be needed. For Action Approved on Consent Agenda ED1. ​Request for Funding for the 2020 Great Merchants Grant Program City Council approved to provide financial assistance totaling $5,948 through the Great Merchants Grant Program to the following Evanston affinity group and business district: Evanston Made - $1,260; and Central Street Business Association - $4,688. Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The balance as of October 23, 2020, is $89,792.58. For Action Approved on Consent Agenda HS1. ​Resolution 90-R-20, Designating the Portion of Church Street between Darrow Avenue and Dodge Avenue with the Honorary Street Name Sign, “Clifford James Wilson Way” City Council adopted Resolution 90-R-20, naming the portion of Church Street between Darrow Avenue and Dodge Avenue with the Honorary Street Name Sign, “Clifford James Wilson Way.” Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115) which has a fiscal year 2020 budget of $58,000 and a year to date balance of $8,000. For Action Approved on Consent Agenda O1.Page 147 of 647 HS2. ​Resolution 115-R-20, Authorizing the City Manager to Create a Community Member Relief Fund to Provide Emergency Relief to Undocumented Evanston Residents City Council adopted Resolution 115-R-20 authorizing the City Manager to create a Community Member Relief Fund to provide emergency relief to undocumented Evanston residents. Funding will be from the Human Services Fund (Account 176. 24.2445.62490) and community donations. For Action Approved on Consent Agenda R1. ​Ordinance 100-O-20; Amending City Code Section 2-3-2 to Reduce the Number of Members on the Commission on Aging City Council adopted Ordinance 100-O-20, amending City Code Section 2-3-2 to reduce the number of members on the Commission of Aging from fifteen to nine. For Action Approved on Consent Agenda R2. ​Ordinance 102-O-20; Amending Portions of the City Code Codifying the Reparations Committee City Council adopted Ordinance 102- O-20 amending portions of the City Code codifying the Reparations Committee. For Action Approved 9-0 Motion: ​Ald. Rue Simmons Second:​ Ald. Braithwaite Watch R3. ​Ordinance 103-O-20, Setting Compensation for Members of the Evanston City Council City Council recommends adoption of Ordinance 103-O-20, setting compensation for the Evanston City Council. Motion to hold agenda item until the next City Council meeting For Action Agenda item held until the November 23, 2020 City Council meeting. Motion: ​Ald. Rue Simmons Second:​ Ald. Braithwaite Motion: ​Ald. Rainey Second:​ Ald. Rue Simmons Watch O1.Page 148 of 647 Call of the Wards R4. ​Ordinance 104-O-20, Setting Compensation for the City Clerk City Council adopted Ordinance 104-O-20, setting the compensation for the City Clerk. For Action Approved on Consent Agenda R5. ​Ordinance 105-O-20, Setting Compensation for the Mayor City Council adopted Ordinance 105-O-20, setting the compensation for the Mayor. For Action Approved on Consent Agenda Ward 1: Made a suggestion to consider implementing breaks during long City Council meetings. Watch Ward 2: Expressed her condolences to the Murphy family. Shared his sentiments on the election of the first, African-Amerian U.S. Vice President. Joint 2nd, 5th and 6th Ward meeting on Wednesday, November 11 at 7 p.m. Watch Ward 3: Shared her sentiments on the United States Presidential election. Watch Ward 4: Thanked everyone who attended the joint meeting with the1st Ward. Encouraged residents to track budget updates on the city website. Watch Ward 5: Expressed her condolences to the Murphy and Bost families. Joint 2nd, 5th and 6th Ward meeting on Wednesday, November 11 at 7 p.m. Watch Ward 6: Joint 2nd, 5th and 6th Ward meeting on Wednesday, November 11 at 7 p.m. Watch Ward 7: Shared her sentiments on the United States Presidential election. Watch Ward 8: Expressed her condolences to the Murphy and Bost families. Thanked the Democratic Party of Evanston for their canvassing efforts. Watch O1.Page 149 of 647 Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding litigation and minutes. These agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(11)(21). A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session. Ward 9: Expressed her condolences to the Murphy family. There will be a Ward meeting on Saturday, November 14 at 10 a.m. Watch O1.Page 150 of 647 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 16th, 2020 Devon Reid City Clerk Present: Absent: Alderman Braithwaite (1) Presiding: Mayor Stephen Hagerty Alderman Fiske Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons Alderman Suffredin (8) O1.Page 151 of 647 Mayor’s Public Announcements City Manager’s Public Announcements City Clerk’s Communications Public Comment Motion to suspend the rules and allow the meeting to be held virtually Passed 7-0 Motion:​ Ald. Wilson Second:​ Ald. Rue Simmons Mayor Hagerty Announcements: ●Thanked all those who submitted their petition to run for office in the 2021 Municipal Election ●COVID-19 Update Watch City Manager Erika Storlie had no announcements Watch Deputy Clerk Gomez shared information for individuals interested in submitting petitions to run for office in 2021. Watch Mike Vasilko Shared his remarks related to the proposed city budget. Stated that a few of his concerns have not been addressed by city staff. Believes there needs to be a staff reduction across the board. Watch Jamie Collier Commended the City Council for addressing the unfunded fire and police pensions. Asked the City Council to consider lowering the pension contributions by $600,000. Watch Ray Friedman Thanked Alds. Braithwaite, Rue Simmons and Suffredin for hosting a joint ward meeting and the staff who were there to answer questions. Suggested to have all ward meetings recorded for those that can’t attend. Inquired about the cost savings from closing the Civic Center temporarily and when can residents expect for the building to reopen. Inquired about the proposed increase in property and the cost of maintenance of the new Robert Crown Center. Watch O1.Page 152 of 647 Special Order of Business Call of the Wards Adjournment SP1.​ ​2021 Budget Discussion Staff recommends discussion of the 2021 Proposed Budget For Discussion Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch Ward 1: No Report Watch Ward 2: No Report Watch Ward 3: Made a referral to have the Preservation Commission update their rules to allow administrative work to be handled by staff in order to avoid any delays in construction work. Made a referral to staff to develop a report that lists the impact leaf blowers have on noise pollution and air quality. Watch Ward 4: No Report Watch Ward 5: No Report Watch Ward 6: Joint 2nd, 5th and 6th Ward meeting on Tuesday, November 17 at 7 p.m. Watch Ward 7: Thanked Ald. Wynne for the referral related to leaf blowers and reassured her that the Environment Board is discussing a plan to phase out leaf blowers. Watch Ward 8: No Report Watch Ward 9: Thanked residents who participated in the ward meeting on Saturday. Expressed her condolences to the family and residents in the Cleaveland block who recently lost someone to COVID-19. There will be a safety session meeting on Wednesday, October 18 at 5:30 p.m. Watch O1.Page 153 of 647 Mayor Hagerty called for a motion to adjourn the City Council meeting. Ald. Rainey made the motion; Ald. Wilson seconded. A roll call vote was taken and by unanimous vote the meeting was adjourned. O1.Page 154 of 647 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 23rd, 2020 Devon Reid City Clerk Present: Absent: Presiding: Mayor Stephen Hagerty Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) O1.Page 155 of 647 Mayor’s Public Announcements City Manager’s Public Announcements City Clerk’s Communications Public Comment Motion to suspend the rules and allow the meeting to be held virtually Passed 9-0 Motion:​ Ald. Wilson Second:​ Ald. Wynne Mayor Hagerty Announcements and 1 Proclamation: ●COVID-19 Update ●Interfaith Action Thanksgiving Service Watch City Manager Erika Storlie had no announcements Watch City Clerk Reid gave an update on the list of candidates who filed for the 2021 Municipal Election. Watch Jacqueline M Eddy Voiced her support for the development at 1900 Sherman Ave because it’s innovative and created. Watch Bonnie Wilson Voiced her support for the development at 1900 Sherman Ave. Watch John Moore Believes the proposal for 1900 Sherman Ave is not suitable for the community because of inequity and asked City Council to reject the proposal. Said the proposal has grown exponentially in size from when it was first proposed and it isn't desirable for livability for the community. Watch Eric Paset Asked for the City Manager or a member of the City Council to reach out to him directly in order to discuss ideas he has that could help save small businesses in Evanston. Watch Polly Kuehl Voiced her support for the development at 1900 Sherman Ave. Watch O1.Page 156 of 647 Elliot Zashin Opposed the development at 1900 Sherman Ave for it’s many problematic aspects. Said the process failed to give the public a meaningful opportunity to evaluate the project and provide useful feedback. There are fewer affordable housing units being offered than initially proposed. Claimed that many of the technical aspects of the contract need further review before the City and residents understand the terms of the contract. Asked the City Council to either table the proposal or send it back to the Planning and Development Committee in order to create a proposal that better serves the residents of Evanston. Watch Cecile McHugh Opposed the development at 1900 Sherman Ave. Said the residents of the area where not given the opportunity to provide feedback or ask questions regarding the proposed development. She described the many changes the development went through from the initial proposal up until the final version being presented tonight. Requested that the proposal be sent back to the community for further input. Watch Claire Waistell Opposed the development at 1900 Sherman Ave. Said the AMI percentage is missing from the proposal and implored City Council to renegotiation the proposal. Watch Darlene Cannon Stated the residents living at the Perlman apartments face numerous challenges which include congested parking, lack of notice on the development at 1900 Sherman and no priority for relocation at the new building once it’s completed. Claimed residents of the Perlamn apartments are in fear of voicing their concerns about the development over the possibility of being threatened with eviction. Watch Tina Foster Asked the City Council to vote against the Housing Authority of Cook County (HAAC) proposal because it does not adequately address the needs of the current and vulnerable residents. Said the apartments are not affordable for those on low, or fixed income. Watch Bruce Enenbach Voiced his opposition to the development at 1900 Sherman Ave. He listed many of the changes that were made from the original proposal. Doesn’t believe tax dollars should be used to support a luxury housing development. Called for the project to be rejected as it is currently proposed. Watch Sandy Wilson Asked City Council to vote against the development proposal at 1900 Sherman Ave. Inquired why the Housing Authority of Cook County (HAAC) couldn’t secure tax credit for the development in comparison to similar developments in Evanston. Watch Mary Rosinski Shared her concerns over the development at 1900 Sherman Ave. Watch O1.Page 157 of 647 Clare Kelly Stated the 1900 Sherman development has too many stories which will destroy the residential theme of the area. Believes the residents of the area should be afforded a meeting to express their concerns. Asked to revert to the original 80 unit proposal which would provide more affordable housing units. Voiced her concerns over the due process of the development. Watch Diane Goldring Opposed the development at 1900 Sherman Ave. She believes the proposal should be considered an entirely new project because it’s not what was originally proposed. Said it doesn’t meet the standards of missing middle housing. Watch Mike Vasilko Talked about the budget deficit and a staff reduction memo that was set to be presented by the City Manager. Watch Patricia A. Efiom On behalf of Evanston Own It she spoke on the development at 1900 Sherman Ave. She called for the City Council to prioritize affordability and racial equity by voting in favor of the proposal. Watch Mary Beth Roth Shared her thanks and appreciation to all the City staff that made the produce mobile a success. Watch Jamie Collier Requested that any action for raising the property tax levy be postponed until the next City Council meeting and allow staff the opportunity to present solutions to balance the budget. Watch James Young Advocated for a zero percent increase in property taxes. Said this could be done by looking carefully at the reserves held by the City. Watch Shawn Iles Talked about the Evanston Public Library tax levy. Listed some of the programs for 2021 that will highlight the library’s continued commitment to equity. Watch amy morton Stated that two of her proposals that sought tents to be placed at her restaurants were rejected by the City without any communication from the City. Expressed her disappointment with the lack of support being given by the City. Watch Jon Duncan He spoke on the legal issues raised by public speakers about the 1900 Sherman Ave. development. Watch Trisha Connolly Shared her concerns about the 1900 Sherman Ave development project. Asked for City Council to direct the Housing Authority of Cook County (HAAC) to provide data that supports their claims. Watch Sarah Bogan Believes the proposed budget doesn't do enough to decrease funding for the police department. Hopes the City Council can make a stronger commitment to decrease police funding during the next Watch O1.Page 158 of 647 Special Order of Business budget discussion. Gabe Karsh Stated that the actions of the police department continues to disproportionately continue to affect the Afrinca-American community. He went on to speak about the incident involving the police department and protesters on Halloween night. Asked for the police department budget to be further reduced and commit more resources to police alternatives. Watch Abigail Aziza Stone Voiced her support for the development at 1900 Sherman Ave. Watch Sue Loellbach Voiced her support for the development at 1900 Sherman Ave. Said that most of the concerns that were raised can be addressed with complete information and good planning process. Watch Kiera Kelley Asked City Council to continue its consideration of the proposed ordinance regarding the zoning of the Sherman Ave property until the Housing Authority of Cook County (HAAC) provides additional information regarding the ownership structure and all other relevant information. Watch SP1. ​Ordinance 110-O-20, Approving the 2021 Fiscal Year Budget of the City of Evanston City Council adopted Ordinance 110-O-20 adopting the 2021 Budget for the City of Evanston in the amount of $296,146,104. Motion to reduce the 2021 fleet budget by $400,000.00 and bond $500,000.00 of the remaining budget. Passed 9-0 Motion to not have a tax increase for Police and Fire pension payments for 2020 Failed 5-4 Alds. Rue Simmons, Suffredin, Rainey and Fleming voted “Yes” Motion to move $500K from the reserve fund to the general fund Passed 5-4 ​ Alds.Wynne, Wilson, Revelle and Fiske voted “No” Motion:​ Ald. Rainey Second:​ Ald. Braithwaite Motion:​ Ald. Braithwaite Second:​ Ald. Wilson Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Watch O1.Page 159 of 647 Motion to recess until 9:50 p.m. Passed 9-0 Motion to resume the City Council meeting Passed 9-0 Motion to approve the budget as amended in the amount of $296,146,104 Failed 5 4​ Alds. Wynne, Wilson, Revelle and Rainey voted “Yes” Motion to reconsider the budget for discussion Passed 6-3 ​ Ald. Rue Simmons, Suffredin and Fleming voted “No” Motion to approve the budget as amended in the amount of $296,146,104 Passed 5-4 Ald. Braithwaite, Rue Simmons, Suffredin and Fleming vote “No” For Action Approved as amended in the amount of $296,146,104 Motion:​ Ald. Braithwaite Second:​ Ald. Wynne Motion:​ Ald. Braithwaite Second:​ Ald. Wilson Motion:​ Ald. Fiske Second:​ Ald. Braithwaite Motion:​ Ald. Wynne Second:​ Ald. Revelle SP2. ​Ordinance 112-O-20, Levying Taxes in the City of Evanston for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 112-O-20, which levies the annual property tax for General Operations, Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund. Motion to amend the amount the total amount to $34,269,112 Passed 9-0 For Action Motion:​ Ald. Rainey Second:​ Ald. Wilson Motion:​ Ald. Rainey Second:​ Ald. Revelle Watch O1.Page 160 of 647 Approved 8-1 as amended​ Ald. Fleming voted “No” SP3. ​Ordinance 113-O-20, Levying Taxes for the General Assistance Fund for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 113-O-20, which levies the annual property tax for General Assistance in the amount of $1,340,206 as extended (including 3% loss factor). This represents an increase of 20.4% over the 2019 levy of $1,113,402 as extended. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch SP4. ​Ordinance 114-O-20, Levying Taxes for the Library Fund for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 114-O-20, which levies the annual property tax for the Evanston Public Library in the amount of $7,476,289 as extended (including 3% loss factor). This represents no increase over the 2019 levy. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Fiske Watch SP5. ​Ordinance 115-O-20, Levying Taxes for the Special Service Area No. 6 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 115-O-20, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended including a loss factor of 3%). This represents no increase over the 2019 Levy as extended. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Revelle Watch SP6. ​Ordinance 116-O-20, Levying Taxes for the Special Service Area No. 7 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 116-O-20, which levies the annual property tax for Special Service Area #7 in the amount of $154,800 ($159,444 as extended including loss factor of 3%). This represents no increase over the 2019 Levy of $154,800 ($159,444 as extended). Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch O1.Page 161 of 647 For Action Approved 9-0 SP7. ​Ordinance 117-O-20, Levying Taxes for the Special Service Area No. 8 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 117-O-20, which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,006 as extended including loss factor of 3%). This represents a no increase over the 2019 Levy of $60,200 ($62,006 as extended). For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch SP8. Ordinance 118-O-20, Levying Taxes for the Special Service Area No. 9 for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021 City Council adopted Tax Levy Ordinance 118-O-20, which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended including loss factor of 3%). This represents a no increase over the 2019 Levy of $592,665 ($610,995 as extended). For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Fiske Watch SP9. ​Resolution 120-R-20, Authorizing the City Manager to Sign the Memorandum of Understanding with Cook County to House City City Council adopted Resolution 120-R-20, authorizing the City Manager to sign the memorandum of understanding with Cook County to house City staff and Evanston residents during the COVID-19 pandemic. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch SP10. ​Approval of CDBG-CV Funding to Address Food Insecurity CityCouncil approved CDBG-CV funding of up to $150,000 to Curt's Cafe to address food insecurity related to the COVID-19 pandemic, up to $120,000 to procure food and up to $30,000 for labor and delivery costs. This will provide approximately 1,500 boxes of food, each of which will Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch O1.Page 162 of 647 Consent Agenda feed a family of four. Food boxes will be distributed via pop-up pantries in high need neighborhoods, estimated at 500 boxes per month for three months. The City received $1,586,370 in CARES Act CDBG-CV funding in two allocations to address the needs of homeless and unstably housed families and individuals and other impacts of the coronavirus. $626,496 is budgeted for Public Services including food assistance. Approval of $150,000 for food assistance will leave $396,496 to be allocated to eligible Public Services activities. For Action Approved 9-0 A1. ​Approval of the City of Evanston Payroll, and Bills City Council approved the City of Evanston Payroll for the period of October 26, 2020, through November 8, 2020, in the amount of $2,717,869.90 Bills List for November 24, 2020, in the amount of $4,149,455.66. For Action Approved on Consent Agenda A2. ​Contracts for 2020-2021 Snow Tow Program City Council authorized the Interim City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed $60,000. Funding for snow towing contractors is provided by the Snow and Ice Control General Fund Account (100.40.4550.62451). A list of various towing companies is attached. For Action Approved on Consent Agenda A3. ​Approval of Change Order No. 1 with Skyrim Studio, Inc. for the public art contract at the Robert Crown Community Center and Library City Council authorized the City Manager to approve Change Order No. 1 with Skyrim Studio, Inc. (4340 79th Avenue NW, Olympia, WA 98502) for the public art contract at the Robert Crown Community Center and Library. O1.Page 163 of 647 This change order will increase the contract period by 272 calendar days but does not increase the existing contract price.Funding is from the Crown Construction Fund (Account 416.40.4160.65515 – 616017). For Action Approved on Consent Agenda A4. ​Purchase of Twenty (20) Vehicles and one (1) Stationary Vehicular Lift for Various Departments City Council approved the purchase of twenty (20) vehicles for various departments. Purchases include one (1) vehicle for the Parks and Recreation Department; seven (7) vehicles for the Public Works Agency; seven (7) vehicles for the Police Department; one (1) vehicle for the Fire Department; four (4) vehicles for the Administrative Services Department; and one (1) stationary vehicular lift for the Administrative Services Department - Fleet Division. Funding for the purchase of twenty (20) vehicles and one (1) stationary lift in the total amount of $1,441,500 will come from the 2021 Equipment Replacement - Automotive Equipment Fund (Account 601.19.7780.65550), with a Proposed 2021 FY budget of $2,000,000. In addition, funding for $279,957.39 (Vehicle 721) will be from the Solid Waste Fund (Account 520.40.4310.65550) with a proposed 2021 FY budget of $440,000.00. Motion to remove 1 bus and 9 explorer vehicles Passed 9-0 For Action Approved 9-0 as amended Motion:​ Ald. Rue Simmons Second:​ Ald. Wilson Motion:​ Ald. Wilson Second:​ Ald. Wynne Watch A5. ​Resolution 113-R-20, Authorizing the City Manager to Sign the First Amendment to the Passport Labs, Inc. Parking Agreement City Council adopted Resolution 113-R-20, authorizing the City Manager to sign the First Amendment to the Passport Labs, Inc. Parking Agreement. The agreement allows the City to use Passport’s services and technology to facilitate mobile pay services from other companies such as Google. Funding will be from the Parking Enforcement and Ticketing Fund (Account 100.19.1941.62509) with a FY20 budget of $335,000 and a YTD balance of $112,416. For Action Approved on Consent Agenda A6. ​Resolution 118-R-20, Authorizing the City Manager to Enter into a Motion:​ Ald. Watch O1.Page 164 of 647 Professional Services Agreement for Actionable Pricing for Electric Energy Supply City Council adopted Resolution 118-R-20, Authorizing the City Manager to enter into a Professional Services Agreement for Actionable Pricing for Electric Energy Supply for ninetythree (93) City electric accounts. For Action Approved 9-0 Rue Simmons Second:​ Ald. Wynne A7. ​Resolution 119-R-20, Establishing Limits on Third-Party Food Delivery Service Fees City Council adopted Resolution 119-R-20, establishing limits on third-party food delivery service fees. For Action Approved on Consent Agenda A8 ​Ordinance 99-O-20, Amending the City Code to Change the Title of the Parks, Recreation and Community Services Department to the Parks and Recreation Department City Council adopted Ordinance 99-O-20 Amending the City Code to Change the Title of the Parks, Recreation and Community Services Department to the Parks and Recreation Department. For Action Approved on Consent Agenda A9. ​Ordinance 107-O-20, Amending the Wheel Tax Late Fee City Council adopted Ordinance 107-O-20, amending City Code Section 10-8-3 to revise wheel tax late fees to $25. For Action Approved on Consent Agenda A10. ​Ordinance 111-O-20, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges City Council adopted Ordinance 111-O-20, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges. For Action Approved on Consent Agenda O1.Page 165 of 647 P1. ​Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District Staff recommends that the Planning & Development Committee deny Ordinance 35-O-20 due to the current COVID-19 pandemic and economic uncertainty over the retail market and the inability to hold inperson meetings with key stakeholders. Previously the Plan Commission and staff recommended amending the Zoning Ordinance to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order to encourage active ground-floor uses that promote pedestrian activity and an economically vibrant downtown corridor in the D2 Downtown Retail Core District, however, given the continuing uncertainty staff wishes to bring this issue back at some time in the future. For Action Approved on Consent Agenda P2. ​Ordinance 101-O-20, Amending Ordinance 136-O-18 Regarding the City of Evanston Permit Fee Schedule City Council approved Ordinance 101-O-20, Amending Ordinance 136-O-18 Regarding the City of Evanston Permit Fee Schedule to add a Recording Fee. For Action Approved on Consent Agenda P3. ​Ordinance 109-O-20, Amending the Zoning Map to Rezone 1900 Sherman Avenue From the R6 General Residential District to the C1a Commercial Mixed Use District and Granting A Special Use Permit for A Planned Development at 1900 Sherman Avenue City Council approved the map amendment and offers no recommendation on the planned development, while staff recommends approval of Ordinance 109-O-20 to construct a 16-story 168-unit residential building with 37 subterranean on-site parking spaces while retaining the existing 11-story 100-unit building. The applicant requests a Map Amendment to rezone the property from the R6 General Residential to the C1a Commercial Zoning District and a Special Use Permit to allow Multi-Family Dwelling units in the C1a District. The applicant seeks site development allowances for 1) a building height of 172-feet, 8-inches to top of roof where 67-feet is allowed and 97-feet may be requested as a maximum site development allowance; 2) a net increase of 15 parking spaces where an additional 96 spaces are required with an Inclusionary Housing Ordinance bonus; 3) a total of 268 dwelling units, where a maximum of 196 units are allowed with an Inclusionary Housing Ordinance bonus; 4) one loading berth where two are required, and 5) a Motion:​ Ald. Wynne Second:​ Ald. Rainey Watch O1.Page 166 of 647 short loading berth depth of 25-feet where a minimum of 35-feet is required. For Action Approved 8-1-0 ​ Ald. Fiske abstained ED1. ​Extending payment deferrals on Economic Development loans and leases for up to six months City Council approved to extend payment deferrals on certain Economic Development loans and leases for up to an additional six months. For Action Approved on Consent Agenda R1. ​Ordinance 103-O-20, Setting Compensation for Members of the Evanston City Council City Council adopted Ordinance 103-O-20, setting compensation for the Evanston City Council. This Ordinance was held for Action at the November 9, 2020 meeting to the November 23, 2020 meeting. Amended to allow single healthcare coverage recipients to select to receive a cash amount equal to the City’s premium cost for their single PPO Option Passed 8-1​ Ald. Suffredin voted “No” For Action Approved 9-0 as amended Motion:​ Ald. Rue Simmons Second:​ Ald. Rainey Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch A1. ​Approval of Northwestern University/City Committee Appointment City Council approved the appointment of Julie Johnson to the Northwestern University/City Committee. For Action Approved on Consent Agenda O1.Page 167 of 647 Call of the Wards Adjournment Mayor Hagerty called for a motion to adjourn the City Council meeting. Ald. Rainey made the motion; Ald. Braithwaite seconded. A roll call vote was taken and by unanimous vote the meeting was adjourned. Ward 1: Ward meeting on Tuesday, December 1 at 7:00 p.m. Watch Ward 2: Encouraged residents to celebrate the holidays with immediate families only in order to combat the COVIS-19 pandemic. There will be a Ward meeting on December 10, 2020. Watch Ward 3: Encouraged residents to celebrate the holidays with immediate families only in order to combat the COVIS-19 pandemic. There will be Zoom office hours announced in the upcoming e-newsletter. Watch Ward 4: Optimistic about having a future discussion during the course of the year about the city budget focused on policy. Watch Ward 5: Thanked the youth that attended their first NLC City Summit, as well as the city staff and community leaders that made the opportunity possible. Encouraged everyone to be safe during the holidays. Watch Ward 6: No Report Watch Ward 7: Ward meeting on Wednesday December 2, at 7:00 p.m. Watch Ward 8: Thanked city staff for all of their hard work and efforts. Wished everyone a safe and happy holidays. Watch Ward 9: Encouraged residents who are feeling troubled during these uncertain times to reach out to the City’s 311 phone line to seek services and resources. Watch O1.Page 168 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll, Bills, and Credit Card Activity Date: December 14, 2020 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of November 9, 2020, through November 22, 2020, in the amount of $2,816,434.96 Bills List for December 15, 2020, in the amount of $5,207,764.65 and credit card activity for the period ending September 26, 2020, in the amount of $174,038.65. Council Action: For Action Summary: Payroll – November 9, 2020, through November 22, 2020 $ 2,816,434.96 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – December 15, 2020, $ 5,207,764.65 General Fund Amount – Bills list $ 777,528.21 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 8,024,199.61 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 12.15.2020 BILLS LIST FY20 September 2020 Transactions A1.Page 169 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 12/15/2020 12/15/2020 3,911.66 1 $3,911.66 123581 - GUARDIAN 12/15/2020 12/15/2020 18,703.59 106088 - METLIFE SMALL BUSINESS CENTER 12/15/2020 12/15/2020 19,379.82 2 $38,083.41 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.12/15/2020 12/15/2020 151.70 1 $151.70 105394 - VERIZON WIRELESS 12/15/2020 12/15/2020 18,598.37 1 $18,598.37 101192 - CONSERV FS 12/15/2020 12/15/2020 594.00 1 $594.00 15362 - AMBER MECHANICAL CONTRACTORS, INC.12/15/2020 12/15/2020 (3,760.22) 1 ($3,760.22) 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 70.83 1 $70.83 17098 - PHOENIX SECURITY LTD 12/15/2020 12/15/2020 7,139.00 17098 - PHOENIX SECURITY LTD 12/15/2020 12/15/2020 5,870.50 2 $13,009.50 3 $13,080.33 17454 - CHICAGO WATER AND FIRE 12/15/2020 12/15/2020 150.00 1 $150.00 105793 - BOUND TREE MEDICAL, LLC 12/15/2020 12/15/2020 140.99 1 $140.99 2 $290.99 17953 - ANDREW HOLSTINE 12/15/2020 12/15/2020 85.00 17966 - FRANCES LOWE 12/15/2020 12/15/2020 85.00 17967 - JOE POROK 12/15/2020 12/15/2020 85.00 17972 - KATE MARINO 12/15/2020 12/15/2020 85.00 17971 - KYLE KINIZIE 12/15/2020 12/15/2020 85.00 17973 - NOAH DEMAR 12/15/2020 12/15/2020 85.00 17970 - YANG WANG 12/15/2020 12/15/2020 42.50 7 $552.50 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 47.22 1 $47.22 17306 - DAVIS BANCORP, INC.12/15/2020 12/15/2020 2,472.50 1 $2,472.50 15602 - PFM ASSET MANAGEMENT 12/15/2020 12/15/2020 3,500.00 1 $3,500.00 16914 - ALACRITI PAYMENTS LLC 12/15/2020 12/15/2020 5,000.00 1 $5,000.00 104519 - RYDIN SIGN & DECAL 12/15/2020 12/15/2020 1,498.20 10643 - PASSPORT PARKING, INC`12/15/2020 12/15/2020 13,316.02 2 $14,814.22 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 67.01 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 61.55 2 $128.56 15 $26,515.00 17849 - ROSA MARTINEZ 12/15/2020 12/15/2020 310.00 1 $310.00 1 $310.00 205019 - Ann Covode 12/15/2020 12/15/2020 1,000.00 100369 - ART ENCOUNTER 12/15/2020 12/15/2020 2,000.00 15097 - CROSSING BORDERS MUSIC 12/15/2020 12/15/2020 1,500.00 101710 - EVANSTON ART CENTER 12/15/2020 12/15/2020 1,500.00 17876 - EVANSTON HAITIAN FESTIVAL 12/15/2020 12/15/2020 1,000.00 289431 - EVANSTON HISTORY CENTER 12/15/2020 12/15/2020 1,000.00 17899 - EVANSTON MADE ART 12/15/2020 12/15/2020 1,000.00 17881 - EVANSTON PRESENT AND FUTURE 12/15/2020 12/15/2020 1,000.00 101757 - EVANSTON SYMPHONY ORCHESTRA 12/15/2020 12/15/2020 1,500.00 17898 - EVANSTON YOUNG ARTISTS 12/15/2020 12/15/2020 550.00 101811 - FAMILY FOCUS 12/15/2020 12/15/2020 1,500.00 186348 - INDIRA JOHNSON 12/15/2020 12/15/2020 800.00 17951 - KIDS CREATE CHANGE 12/15/2020 12/15/2020 2,000.00 120654 - LITERATURE FOR ALL OF US 12/15/2020 12/15/2020 1,500.00 17096 - MELISSA RAMAN MOLITOR 12/15/2020 12/15/2020 1,500.00 103466 - MITCHELL MUSEUM OF AMERICAN INDIAN 12/15/2020 12/15/2020 2,000.00 179691 - MUDLARK THEATER COMPANY 12/15/2020 12/15/2020 1,500.00 14029 - NORTHLIGHT THEATRE 12/15/2020 12/15/2020 1,500.00 103929 - OPEN STUDIO PROJECT 12/15/2020 12/15/2020 2,000.00 17886 - SEARCH INC.12/15/2020 12/15/2020 2,000.00 105676 - YOUTH JOB CENTER OF EVANSTON 12/15/2020 12/15/2020 1,500.00 21 $29,850.00 21 $29,850.00 Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 METLIFE MONTHLY INVOICE Account 21640 - DENTAL INSURANCE Totals Invoice Transactions Account 21650 - LIFE INSURANCE-UNIVERSAL NGL MONTHLY INVOICE EYEMED MONTHLY INVOICE Account 21639 - VISION INSURANCE DEDUCTI Totals Invoice Transactions Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE Account 41223 - RSRV - FIELD USE FEES REC ATHLETIC FIELD MAINTENANCE SUPPLIES Account 41223 - RSRV - FIELD USE FEES REC Totals Invoice Transactions Account 41307 - RESERVE - L.E.P. VIOLATION FINES Account 21650 - LIFE INSURANCE-UNIVERSAL Totals Invoice Transactions Account 22725 - CELL PHONE BILLS PAYABLE COMMUNICATION CHARGES NOV 2020 Account 22725 - CELL PHONE BILLS PAYABLE Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS BID #18-56 CHANDLER-NEWBERGER CENTER HVAC IMPRV. PHASE II Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals Invoice Transactions Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Business Unit 1520 - EMERGENCY OPERATIONS CENTER Account 62355 - LAUNDRY/OTHER CLEANING BIOHAZARD CLEANING SERVICE Account 62355 - LAUNDRY/OTHER CLEANING Totals Invoice Transactions SECURITY GUARDS FOR MORTON CIVIC CENTER SECURITY GUARDS FOR MORTON CIVIC CENTER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 1505 - CITY MANAGER Totals Invoice Transactions Business Unit 1560 - REVENUE & COLLECTIONS Account 52010 - WHEEL TAX WHEEL TAX REFUND WHEEL TAX REFUND WHEEL TAX REFUND Account 65090 - SAFETY EQUIPMENT PPE PURCHASE - COVERALLS Account 65090 - SAFETY EQUIPMENT Totals Invoice Transactions Business Unit 1520 - EMERGENCY OPERATIONS CENTER Totals Invoice Transactions Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions WHEEL TAX REFUND WHEEL TAX REFUND WHEEL TAX REFUND WHEEL TAX REFUND Account 52010 - WHEEL TAX Totals 2014A-B & 2015 A-B ARBITRAGE REPORTS Account 62705 - BANK SERVICE CHARGES Totals Invoice Transactions Account 64545 - PERSONAL COMPUTER SOFTWARE MONTHLY CASHIERING SERVICES Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES NOVEMBER 2020 Account 62431 - ARMORED CAR SERVICES Totals Invoice Transactions Account 62705 - BANK SERVICE CHARGES Account 65045 - LICENSING/REGULATORY SUPP Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Invoice Transactions Account 65045 - LICENSING/REGULATORY SUPP PARKING PASSES AND PERMITS ANNUAL ACTIVE PERMIT FEE-OCTOBER 2020 Account 61055 - TEMPORARY EMPLOYEES TEMPORARY TAX ASSESSOR CLERK Account 61055 - TEMPORARY EMPLOYEES Totals Invoice Transactions Business Unit 1571 - TAX ASSESSMENT ADVOCACY Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Business Unit 1560 - REVENUE & COLLECTIONS Totals Invoice Transactions Business Unit 1571 - TAX ASSESSMENT ADVOCACY CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT Business Unit 1580 - COMMUNITY ARTS Totals Invoice Transactions CULTURAL FUND GRANT CULTURAL FUND GRANT CULTURAL FUND GRANT Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 2 of 37 A1.Page 170 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 103460 - MINUTEMAN PRESS 12/15/2020 12/15/2020 523.71 1 $523.71 17752 - CENTRAL STREET EVANSTON 12/15/2020 12/15/2020 2,344.00 17752 - CENTRAL STREET EVANSTON 12/15/2020 12/15/2020 2,344.00 17752 - CENTRAL STREET EVANSTON 12/15/2020 12/15/2020 572.12 17752 - CENTRAL STREET EVANSTON 12/15/2020 12/15/2020 572.12 17899 - EVANSTON MADE ART 12/15/2020 12/15/2020 500.00 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 12/15/2020 12/15/2020 9,511.50 103120 - LURVEY LANDSCAPE SUPPLY 12/15/2020 12/15/2020 4,466.50 7 $20,310.24 8 $20,833.95 50 $90,880.27 100231 - AMERICAN BAR ASSOC 12/15/2020 12/15/2020 775.00 1 $775.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 47.22 1 $47.22 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 18.24 1 $18.24 3 $840.46 3 $840.46 15876 - ACCURATE BIOMETRICS 12/15/2020 12/15/2020 585.75 13247 - STANARD & ASSOCIATES 12/15/2020 12/15/2020 790.00 2 $1,375.75 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 23.61 1 $23.61 255280 - ESPYR 12/15/2020 12/15/2020 624.60 1 $624.60 17961 - FRONTLINE EDUCATION 12/15/2020 12/15/2020 5,850.00 12837 - ICIMS 12/15/2020 12/15/2020 4,500.00 2 $10,350.00 6 $12,373.96 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 12/15/2020 12/15/2020 2,000.00 16965 - DELL FINANCIAL SERVICES 12/15/2020 12/15/2020 39,830.02 17429 - CITYFRONT INNOVATIONS, LLC 12/15/2020 12/15/2020 675.90 3 $42,505.92 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 85.61 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 56.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 62.00 3 $203.61 149416 - AT & T 12/15/2020 12/15/2020 396.63 100401 - COMCAST CABLE 12/15/2020 12/15/2020 1,487.36 2 $1,883.99 8 $44,593.52 17943 - MARY FRENZEL 12/15/2020 12/15/2020 50.00 1 $50.00 10643 - PASSPORT PARKING, INC`12/15/2020 12/15/2020 30,392.50 1 $30,392.50 10643 - PASSPORT PARKING, INC`12/15/2020 12/15/2020 1,962.24 1 $1,962.24 3 $32,404.74 16228 - ANDY FRAIN SERVICES, INC.12/15/2020 12/15/2020 19,985.51 1 $19,985.51 1 $19,985.51 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 12/15/2020 12/15/2020 90.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 12/15/2020 12/15/2020 (39.27) 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 12/15/2020 12/15/2020 (12.77) 12792 - UNIFIRST CORPORATION 12/15/2020 12/15/2020 100.15 12792 - UNIFIRST CORPORATION 12/15/2020 12/15/2020 100.15 12792 - UNIFIRST CORPORATION 12/15/2020 12/15/2020 (100.15) 278136 - LAKESHORE RECYCLING SYSTEMS 12/15/2020 12/15/2020 294.66 7 $432.77 322695 - ECO-CLEAN MAINTENANCE 12/15/2020 12/15/2020 1,248.00 317013 - H-O-H WATER TECHNOLOGY 12/15/2020 12/15/2020 1,137.25 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 12/15/2020 12/15/2020 3,083.75 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 12/15/2020 12/15/2020 3,083.75 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 12/15/2020 12/15/2020 3,083.75 5 $11,636.50 101143 - COMED 12/15/2020 12/15/2020 1,376.00 101143 - COMED 12/15/2020 12/15/2020 1,376.00 101143 - COMED 12/15/2020 12/15/2020 6,305.54 101143 - COMED 12/15/2020 12/15/2020 16.56 101143 - COMED 12/15/2020 12/15/2020 78.25 101143 - COMED 12/15/2020 12/15/2020 1,043.63 101143 - COMED 12/15/2020 12/15/2020 65.22 7 $10,261.20 Business Unit 5300 - ECON. DEVELOPMENT Account 62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS 15 MINUTE PARKING SIGNS FOR BUSINESSES GREAT MERCHANT GRANT ADVERTISING FOR CENTRAL STREET (SSA GREAT MERCHANT GRANT ADVERTISING FOR CENTRAL STREET (SSA GREAT MERCHANT GRANT ART UNDER GLASS INSTALLATION MONTHLY LANDSCAPING SERVICES HOLIDAY WREATHS FOR BUSINESS DISTRICTS Account 62662 - BUSINESS RETENTION / EXPANSION INVESTMENTS Totals Invoice Transactions Account 65522 - BUSINESS DISTRICT IMPROVEMENTS GMG HOLIDAY WREATHS FOR CENTRAL STREET SSA #7 GMG HOLIDAY WREATHS FOR CENTRAL STREET SSA #8 Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62360 - MEMBERSHIP DUES AMERICAN BAR ASSOCIATION MEMBERSHIP Account 62360 - MEMBERSHIP DUES Totals Invoice Transactions Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals Invoice Transactions Business Unit 5300 - ECON. DEVELOPMENT Totals Invoice Transactions Department 15 - CITY MANAGER'S OFFICE Totals Invoice Transactions OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Business Unit 1705 - LEGAL ADMINISTRATION Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES EMPLOYMENT TESTING-ACCURATE BIOMETRICS EMPLOYMENT TESTING-STANARD & ASSOC. Account 62160 - EMPLOYMENT TESTING SERVICES Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES Department 17 - LAW Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 62512 - RECRUITMENT RECRUITMENT-FRONTLINE EDUCATION RECRUITMENT SOFTWARE-ICIMS COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS EMPLOYEE CONSULTING SERVICES-EAP Account 62340 - IT COMPUTER SOFTWARE SOFTWARE SERVICE VMWARE ANNUAL SUPPORT AND LICENSE RENEWAL OVER THE PHONE INTERPRETATION SERVICES Account 62340 - IT COMPUTER SOFTWARE Totals Invoice Transactions Account 62512 - RECRUITMENT Totals Invoice Transactions Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Invoice Transactions Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES NOV 2020 COMMUNICATION CHARGES DEC 2020 Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES COPIER CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 52505 - TICKET FINES-PARKING Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CITATION MANAGEMENT OCTOBER 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Invoice Transactions Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 52505 - TICKET FINES-PARKING PARKING TICKET REFUND Business Unit 1942 - SCHOOL CROSSING GUARDS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CROSSING GUARD SERVICES - 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 65070 - OFFICE/OTHER EQT MTN MATL CITATION PAPER ROLLS 10/29/20 Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Invoice Transactions Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Invoice Transactions SECURITY PROTECTION AT MULTIPLE BUILDINGS SECURITY PROTECTION AT MULTIPLE BUILDINGS MATS FOR SERVICE CENTER MATS FOR SERVICE CENTER MATS FOR SERVICE CENTER - CREDIT Business Unit 1942 - SCHOOL CROSSING GUARDS Totals Invoice Transactions Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES SECURITY PROTECTION AT FLEETWOOD CHEMICAL WATER TREATMENT FOR HVAC IN MULTIPLE BUILDINGS 2020 HVAC BAS FOR MULTIPLE FACILITIES 2020 HVAC BAS FOR MULTIPLE FACILITIES 2020 HVAC BAS FOR MULTIPLE FACILITIES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals PORTABLE TOILETS FOR LIGHTHOUSE BEACH Account 62225 - BLDG MAINTENANCE SERVICES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CLEANING SERVICES UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64005 - ELECTRICITY Totals Invoice Transactions Account 64005 - ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 3 of 37 A1.Page 171 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 102085 - GLOBAL EQUIPMENT CO.12/15/2020 12/15/2020 2,703.92 103471 - MITSUBISHI ELECTRIC POWER PRODUCTS, INC.12/15/2020 12/15/2020 2,356.50 2 $5,060.42 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 69.89 1 $69.89 22 $27,460.78 40 $136,818.51 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 118.05 1 $118.05 1 $118.05 105116 - TEUTEBERG INC 12/15/2020 12/15/2020 9.89 1 $9.89 279468 - TEPIC LANDSCAPING, INC.12/15/2020 12/15/2020 1,600.00 1 $1,600.00 2 $1,609.89 15164 - A & D HOME IMPROVEMENT LLC 12/15/2020 12/15/2020 225.00 17875 - AMERICAN THERMAL WINDOWS 12/15/2020 12/15/2020 125.00 16616 - AMERICAN VINTAGE HOME 12/15/2020 12/15/2020 40.00 16616 - AMERICAN VINTAGE HOME 12/15/2020 12/15/2020 1,305.50 17016 - BP DEVELOPMENT LLC 12/15/2020 12/15/2020 364.00 17874 - IGOR KALININ 12/15/2020 12/15/2020 100.00 6 $2,159.50 294693 - CLEAN CITY INNOVATIONS, LLC 12/15/2020 12/15/2020 1,093.80 206940 - ULINE 12/15/2020 12/15/2020 55.12 2 $1,148.92 103382 - MICROSYSTEMS INC.12/15/2020 12/15/2020 574.65 103382 - MICROSYSTEMS INC.12/15/2020 12/15/2020 6,159.00 2 $6,733.65 101631 - ELEVATOR INSPECTION SERVICE 12/15/2020 12/15/2020 50.00 101631 - ELEVATOR INSPECTION SERVICE 12/15/2020 12/15/2020 50.00 2 $100.00 12 $10,142.07 101187 - CONNECTIONS FOR THE HOMELESS 12/16/2020 12/15/2020 3,866.37 1 $3,866.37 1 $3,866.37 16 $15,736.38 103460 - MINUTEMAN PRESS 12/15/2020 12/15/2020 283.53 291625 - THE PRINTED WORD, INC.12/15/2020 12/15/2020 60.00 2 $343.53 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 12/15/2020 12/15/2020 569.83 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 12/15/2020 12/15/2020 569.83 300517 - WILD CROW COMMUNICATION, INC 12/15/2020 12/15/2020 330.00 3 $1,469.66 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 283.32 1 $283.32 10357 - AXON 12/15/2020 12/15/2020 20,273.60 10357 - AXON 12/15/2020 12/15/2020 290,798.88 2 $311,072.48 8 $313,168.99 101769 - CITY OF EVANSTON PETTY CASH 12/15/2020 12/15/2020 84.96 101729 - EVANSTON FUNERAL & CREMATION 12/15/2020 12/15/2020 1,875.00 2 $1,959.96 130931 - GALLS INCORPORATED 12/15/2020 12/15/2020 590.99 103810 - NORTHERN ILLINOIS POLICE ALARM SYSTEM 12/15/2020 12/15/2020 8,298.28 2 $8,889.27 17073 - BARCODES, INC.12/15/2020 12/15/2020 462.09 1 $462.09 5 $11,311.32 15277 - ILLINOIS OFFICE OF THE ATTORNEY GENERAL 12/15/2020 12/15/2020 60.00 15276 - ILLINOIS STATE POLICE 12/15/2020 12/15/2020 60.00 15275 - TREASURER OF THE STATE OF ILLINOIS 12/15/2020 12/15/2020 10.00 3 $130.00 3 $130.00 101769 - CITY OF EVANSTON PETTY CASH 12/15/2020 12/15/2020 200.00 1 $200.00 1 $200.00 149416 - AT & T 12/15/2020 12/15/2020 402.89 1 $402.89 1 $402.89 Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Business Unit 1950 - FACILITIES Totals Invoice Transactions Account 65050 - BLDG MAINTENANCE MATERIAL RECYCLING CENTER STORAGE - STATIONARY RACKING UPS FOR PD Account 65050 - BLDG MAINTENANCE MATERIAL Totals Invoice Transactions COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Business Unit 2105 - PLANNING & ZONING Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 62380 - COPY MACHINE CHARGES Account 62493 - PROPERTY CLEAN UP EXPENSE PROP MAINT CLEAN-UP 1319 MCDANIEL Account 62493 - PROPERTY CLEAN UP EXPENSE Totals Invoice Transactions Business Unit 2115 - PROPERTY STANDARDS Totals Invoice Transactions Business Unit 2115 - PROPERTY STANDARDS Account 62210 - PRINTING GENERAL Account 62210 - PRINTING Totals Invoice Transactions REFUND PERMIT FEES FOR PERMIT 20TROW-0517 REFUND PERMIT FEES - PERMIT 18BLDR-0018 REFUND EVANSTON CONTRACTOR REGISTRATION FEES Account 52080 - BUILDING PERMITS Totals Invoice Transactions Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS REFUND PERMIT FEES FOR PERMIT 20ROOF-1352 REFUND EVANSTON CONTRACTOR REGISTRATION FEES REFUND PERMIT FEES FOR PERMIT 20PLMB-0251 Account 62236 - SOFTWARE MAINTENANCE CD DIGITAL CONVERSION OF MICROFICHE CD DIGITAL CONVERSION OF MICROFICHE Account 62236 - SOFTWARE MAINTENANCE Totals Invoice Transactions Account 62190 - GRAFFITI REMOVAL SERVICES GRAFFITI REMOVAL SUPPLIES SUPPLIES FOR GRAFFITI REMOVAL Account 62190 - GRAFFITI REMOVAL SERVICES Totals Invoice Transactions Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Invoice Transactions Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS 12TH DISBURSEMENT OF ESG FY19 GRANT Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTION ELEVATOR INSPECTION Account 62425 - ELEVATOR CONTRACT COSTS Totals Invoice Transactions Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING PRINTING SERVICES PRINTING SERVICES - BUSINESS CARDS Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Invoice Transactions Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Totals Invoice Transactions PROFESSIONAL SERVICES - NOVEMBER Account 62272 - OTHER PROFESSIONAL SERVICES Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62210 - PRINTING Totals Invoice Transactions Account 62272 - OTHER PROFESSIONAL SERVICES INFORMATION CHARGES - NOVEMBER INFORMATION CHARGES - SEPTEMBER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 2205 - POLICE ADMINISTRATION Totals Invoice Transactions Business Unit 2210 - PATROL OPERATIONS Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS BODY-WORN CAMERA BODY-WORN CAMERA Account 65020 - CLOTHING UNIFORM - VEST UNIFORM/EQUIPMENT Account 65020 - CLOTHING Totals Invoice Transactions Account 62490 - OTHER PROGRAM COSTS PETTY CASH - OFFICE OF ADMIN BODY REMOVAL Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 2215 - CRIMINAL INVESTIGATION Account 62490 - OTHER PROGRAM COSTS SEX OFFENDER REGISTRATION FUND SEX OFFENDER REGISTRATION FUND SEX OFFENDER REGISTRATION FUND Account 65125 - OTHER COMMODITIES IN-CAR PRINTER PAPER Account 65125 - OTHER COMMODITIES Totals Invoice Transactions Business Unit 2210 - PATROL OPERATIONS Totals Invoice Transactions Account 62490 - OTHER PROGRAM COSTS PETTY CASH - OFFICE OF ADMIN Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 2230 - JUVENILE BUREAU Totals Invoice Transactions Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 2215 - CRIMINAL INVESTIGATION Totals Invoice Transactions Business Unit 2230 - JUVENILE BUREAU Business Unit 2251 - 311 CENTER Totals Invoice Transactions Business Unit 2251 - 311 CENTER Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES NOV 2020 Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 4 of 37 A1.Page 172 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 101769 - CITY OF EVANSTON PETTY CASH 12/15/2020 12/15/2020 70.00 12450 - NORTHWESTERN UNIVERSITY CENTER FOR PUBLIC SAFTEY 12/15/2020 12/15/2020 1,000.00 14910 - SUPERION, LLC 12/15/2020 12/15/2020 640.00 3 $1,710.00 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 259.66 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 71.64 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 158.54 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 203.84 4 $693.68 7 $2,403.68 11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 12/15/2020 12/15/2020 32,500.00 1 $32,500.00 1 $32,500.00 172683 - EVIDENT INC.12/15/2020 12/15/2020 101.85 130931 - GALLS INCORPORATED 12/15/2020 12/15/2020 225.00 102137 - GRAINGER, INC., W.W.12/15/2020 12/15/2020 227.40 104655 - SUPER SEER CORPORATION 12/15/2020 12/15/2020 497.68 206940 - ULINE 12/15/2020 12/15/2020 87.78 5 $1,139.71 5 $1,139.71 322695 - ECO-CLEAN MAINTENANCE 12/15/2020 12/15/2020 2,925.00 101134 - COLLEY ELEVATOR CO.12/15/2020 12/15/2020 207.00 322695 - ECO-CLEAN MAINTENANCE 12/15/2020 12/15/2020 195.00 322695 - ECO-CLEAN MAINTENANCE 12/15/2020 12/15/2020 1,365.00 4 $4,692.00 103195 - MARK VEND COMPANY 12/15/2020 12/15/2020 74.56 1 $74.56 5 $4,766.56 36 $366,023.15 137906 - STRYKER SALES CORPORATION 12/15/2020 12/15/2020 98.88 1 $98.88 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 70.83 1 $70.83 102277 - HASTINGS AIR-ENERGY CONTROL 12/15/2020 12/15/2020 269.95 102277 - HASTINGS AIR-ENERGY CONTROL 12/15/2020 12/15/2020 267.21 2 $537.16 103744 - NICOR 12/15/2020 12/15/2020 234.74 1 $234.74 17952 - TIMOTHY MIGON 12/15/2020 12/15/2020 100.00 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 63.60 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 145.00 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 23.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 23.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 108.85 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 15.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 11.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 71.90 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 263.00 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 109.90 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 25.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 161.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 139.90 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 81.90 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 45.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 103.90 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 119.90 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 99.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 71.95 11435 - TODAY'S UNIFORMS INC. 12/15/2020 12/15/2020 99.95 21 $1,889.35 26 $2,830.96 102281 - HAVEY COMMUNICATIONS INC.12/15/2020 12/15/2020 417.60 1 $417.60 17950 - RYAN DAVIS 12/15/2020 12/15/2020 41.00 1 $41.00 322695 - ECO-CLEAN MAINTENANCE 12/15/2020 12/15/2020 570.00 1 $570.00 100316 - ANDRES MEDICAL BILLING 12/15/2020 12/15/2020 5,347.39 1 $5,347.39 100158 - AIR ONE EQUIPMENT 12/15/2020 12/15/2020 150.00 100158 - AIR ONE EQUIPMENT 12/15/2020 12/15/2020 40.00 100158 - AIR ONE EQUIPMENT 12/15/2020 12/15/2020 762.82 3 $952.82 102791 - KC FITNESS SERVICE 12/15/2020 12/15/2020 212.65 1 $212.65 104171 - PRAXAIR DISTIBUTION INC 12/15/2020 12/15/2020 176.36 104171 - PRAXAIR DISTIBUTION INC 12/15/2020 12/15/2020 168.91 104171 - PRAXAIR DISTIBUTION INC 12/15/2020 12/15/2020 267.07 104171 - PRAXAIR DISTIBUTION INC 12/15/2020 12/15/2020 335.10 137906 - STRYKER SALES CORPORATION 12/15/2020 12/15/2020 81.54 Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL PETTY CASH - OFFICE OF ADMIN OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals TRAINING - SUPERVISION OF POLICE PERSONNEL TRAINING - NIBRS Account 62295 - TRAINING & TRAVEL Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES GRANT AGREEMENT PAYMENT Account 62272 - OTHER PROFESSIONAL SERVICES Totals Invoice Transactions Business Unit 2280 - ANIMAL CONTROL Totals Invoice Transactions Invoice Transactions Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Invoice Transactions Business Unit 2280 - ANIMAL CONTROL Account 62272 - OTHER PROFESSIONAL SERVICES PROPERTY SUPPLIES PROPERTY SUPPLIES Account 65125 - OTHER COMMODITIES Totals Invoice Transactions Business Unit 2291 - PROPERTY BUREAU Totals Invoice Transactions Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES FORENSIC SUPPLIES PROPERTY SUPPLIES PROPERTY SUPPLIES CLEANING SERVICE Account 62225 - BLDG MAINTENANCE SERVICES Totals Invoice Transactions Account 65125 - OTHER COMMODITIES COFFEE CUPS Business Unit 2295 - BUILDING MANAGEMENT Account 62225 - BLDG MAINTENANCE SERVICES CLEANING SERVICES ELEVATOR INSPECTION CLEANING SERVICE Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62335 - DATA PROCESSING SERVICES EPCR FEE Account 62335 - DATA PROCESSING SERVICES Totals Invoice Transactions Account 65125 - OTHER COMMODITIES Totals Invoice Transactions Business Unit 2295 - BUILDING MANAGEMENT Totals Invoice Transactions Department 22 - POLICE Totals Invoice Transactions EXHAUST REPAIR EXHAUST REPAIR Account 62518 - SECURITY ALARM CONTRACTS Totals Invoice Transactions Account 64015 - NATURAL GAS Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 62518 - SECURITY ALARM CONTRACTS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Invoice Transactions Account 65020 - CLOTHING PETTY CASH REFUND REQUEST UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Invoice Transactions Business Unit 2305 - FIRE MGT & SUPPORT Totals Invoice Transactions Business Unit 2315 - FIRE SUPPRESSION UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS PETTY CASH REFUND REQUEST Account 62295 - TRAINING & TRAVEL Totals Invoice Transactions Account 62430 - CUSTODIAL CONTRACT SERVICES CLEANING SERVICES Account 62210 - PRINTING RADIO MOUNTS Account 62210 - PRINTING Totals Invoice Transactions Account 62295 - TRAINING & TRAVEL Account 62522 - SCBA EQ MAINT AGREEMENTS AIR QUALITY TEST METER GAS COMPRESSOR REPAIR Account 62522 - SCBA EQ MAINT AGREEMENTS Totals Invoice Transactions Account 62430 - CUSTODIAL CONTRACT SERVICES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY CHARGES OCTOBER 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions MEDICAL OXYGEN MEDICAL OXYGEN MEDICAL OXYGEN MEDICAL OXYGEN EPCR FEE Account 62523 - EXTRICATION EQ MAINT AGREEMNTS EQUIPMENT REPAIR Account 62523 - EXTRICATION EQ MAINT AGREEMNTS Totals Invoice Transactions Account 65015 - CHEMICALS/ SALT Run by Tera Davis on 12/08/2020 10:27:14 AM Page 5 of 37 A1.Page 173 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 5 $1,028.98 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 159.30 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 133.16 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 135.20 3 $427.66 137906 - STRYKER SALES CORPORATION 12/15/2020 12/15/2020 164.02 1 $164.02 17 $9,162.12 43 $11,993.08 12175 - NORTHERN ILLINOIS PUBLIC HEALTH CONSORTIUM 12/15/2020 12/15/2020 1,000.00 1 $1,000.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 47.22 1 $47.22 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 22.27 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 6.99 2 $29.26 4 $1,076.48 100177 - ALLEGRA PRINT & IMAGING 12/15/2020 12/15/2020 39.00 1 $39.00 1 $39.00 5 $1,115.48 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 13.98 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 59.12 2 $73.10 2 $73.10 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 47.22 1 $47.22 1 $47.22 104672 - SERVICE SANITATION INC 12/15/2020 12/15/2020 324.00 1 $324.00 1 $324.00 102755 - JORSON & CARLSON 12/15/2020 12/15/2020 65.02 1 $65.02 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 756.00 1 $756.00 131436 - GARY KANTOR 12/15/2020 12/15/2020 168.00 16679 - IMAGINARY SERVICES 12/15/2020 12/15/2020 4,191.60 2 $4,359.60 15704 - FRANK T. LENTINE 12/15/2020 12/15/2020 252.00 13602 - EDWARD KLEPANLO 12/15/2020 12/15/2020 252.00 298044 - MORRIS SCHWARTZ 12/15/2020 12/15/2020 1,206.00 108186 - ZIMMERMAN, JAY 12/15/2020 12/15/2020 396.00 4 $2,106.00 16678 - GREAT LAKES PLUMBING AND HEATING COMPANY 12/15/2020 12/15/2020 2,500.00 1 $2,500.00 101758 - EVANSTON TOWNSHIP HIGH SCHOOL 12/15/2020 12/15/2020 792.00 101758 - EVANSTON TOWNSHIP HIGH SCHOOL 12/15/2020 12/15/2020 792.00 2 $1,584.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 110.24 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 572.46 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 603.49 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 41.77 4 $1,327.96 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 15.16 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 48.27 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 74.64 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 48.70 4 $186.77 104729 - SIEMENS INDUSTRY, INC.12/15/2020 12/15/2020 3,408.00 1 $3,408.00 20 $16,293.35 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 37.75 1 $37.75 105283 - DIANA UNGER 12/15/2020 12/15/2020 321.30 10273 - EVP ACADEMIES, LLC 12/15/2020 12/15/2020 367.50 2 $688.80 10546 - SUPERIOR INDUSTRIAL SUPPLY 12/15/2020 12/15/2020 39.27 1 $39.27 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 53.18 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 46.48 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 29.93 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 12/15/2020 12/15/2020 20.00 4 $149.59 8 $915.41 JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Invoice Transactions Account 65085 - MINOR EQUIPMENT & TOOLS EMS SUPPLIES Account 65015 - CHEMICALS/ SALT Totals Invoice Transactions Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Department 24 - HEALTH Business Unit 2407 - HEALTH SERVICES ADMIN Account 62360 - MEMBERSHIP DUES 2021 ANNUAL RENEWAL Account 62360 - MEMBERSHIP DUES Totals Invoice Transactions Account 65085 - MINOR EQUIPMENT & TOOLS Totals Invoice Transactions Business Unit 2315 - FIRE SUPPRESSION Totals Invoice Transactions Department 23 - FIRE MGMT & SUPPORT Totals Invoice Transactions OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Business Unit 2407 - HEALTH SERVICES ADMIN Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Invoice Transactions Department 24 - HEALTH Totals Invoice Transactions Department 30 - PARKS AND RECREATION Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62477 - PHEP GRANT-EXPENSE BUSINESS CARDS Account 62477 - PHEP GRANT-EXPENSE Totals Invoice Transactions Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Invoice Transactions Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Account 65085 - MINOR EQUIPMENT & TOOLS PORTABLE RESTROOMS AT LAKEFRONT Account 65085 - MINOR EQUIPMENT & TOOLS Totals Invoice Transactions Business Unit 3025 - PARK UTILITIES Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Business Unit 3010 - REC. BUSINESS & FISCAL MGMT Totals Invoice Transactions Business Unit 3025 - PARK UTILITIES Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 62505 - INSTRUCTOR SERVICES Business Unit 3030 - CROWN COMMUNITY CENTER Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED Account 62245 - OTHER EQMT MAINTENANCE Totals Invoice Transactions SOFTBALL LEAGUE UMPIRE SOFTBALL LEAGUE UMPIRE SOFTBALL LEAGUE UMPIRE SOFTBALL LEAGUE UMPIRE Account 62508 - SPORTS OFFICIALS Totals MAGIC CLASS INSTRUCTOR THE IMAGINARY GAMES AFTERSCHOOL Account 62505 - INSTRUCTOR SERVICES Totals Invoice Transactions Account 62508 - SPORTS OFFICIALS Account 65025 - FOOD PRE-SCHOOL LUNCH/SNACK PROGRAM PRE-SCHOOL LUNCH/SNACK PROGRAM Account 65025 - FOOD Totals Invoice Transactions Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AERCO BOILER MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 65040 - JANITORIAL SUPPLIES Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES SECURITY BOARD PANEL REPLACEMENT Account 65510 - BUILDINGS Totals Invoice Transactions Business Unit 3030 - CROWN COMMUNITY CENTER Totals Invoice Transactions OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Account 65510 - BUILDINGS Account 62505 - INSTRUCTOR SERVICES FENCING INST VOLLEYBALL INST Account 62505 - INSTRUCTOR SERVICES Totals Invoice Transactions Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES PAPER FOR CHANDLER OFFICE Account 65095 - OFFICE SUPPLIES Totals Account 65040 - JANITORIAL SUPPLIES CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES Invoice Transactions Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 6 of 37 A1.Page 174 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 104914 - STA-KLEEN INC.12/15/2020 12/15/2020 46.00 1 $46.00 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 12/15/2020 12/15/2020 716.32 1 $716.32 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 92.46 1 $92.46 3 $854.78 101749 - EVANSTON PHOTOGRAPHIC STUDIOS 12/15/2020 12/15/2020 1,000.00 1 $1,000.00 300162 - KARA ROSEBOROUGH 12/15/2020 12/15/2020 100.00 17969 - LIANA WALLACE 12/15/2020 12/15/2020 100.00 104841 - SOUL CREATIONS 12/15/2020 12/15/2020 2,000.00 3 $2,200.00 4 $3,200.00 145946 - JOSEPH KAHN PIANO SERVICE 12/15/2020 12/15/2020 95.00 1 $95.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 23.61 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 1,044.00 2 $1,067.61 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 55.06 1 $55.06 17690 - AMANDA HART 12/15/2020 12/15/2020 1,657.80 17919 - BARBARA MEYER 12/15/2020 12/15/2020 2,175.00 17694 - BETSY MURPHY 12/15/2020 12/15/2020 2,045.40 17693 - CAROLYN MARTINEZ 12/15/2020 12/15/2020 750.20 17688 - EVELYN THOMPSON 12/15/2020 12/15/2020 487.80 17699 - FRANCESCA SEGAL 12/15/2020 12/15/2020 672.80 17793 - MARGARET EMILY GUTHRIE 12/15/2020 12/15/2020 320.00 17968 - MARK LYONS 12/15/2020 12/15/2020 300.00 17692 - MARLA LAMPERT 12/15/2020 12/15/2020 4,395.60 17689 - SHAUNA BABCOCK 12/15/2020 12/15/2020 441.60 17691 - SUZANNE HOCK 12/15/2020 12/15/2020 1,059.00 10511 - VIVIAN VISSER 12/15/2020 12/15/2020 800.00 12 $15,105.20 101474 - DME ACCESS, INC.12/15/2020 12/15/2020 630.00 101631 - ELEVATOR INSPECTION SERVICE 12/15/2020 12/15/2020 70.00 2 $700.00 313314 - 303 TAXI 12/15/2020 12/15/2020 1,980.00 315915 - AMERICAN TAXI DISPATCH, INC.12/15/2020 12/15/2020 180.00 2 $2,160.00 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 12/15/2020 12/15/2020 2,148.98 1 $2,148.98 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 12/15/2020 12/15/2020 207.00 1 $207.00 10330 - SWANK MOVIE LICENSING USA 12/15/2020 12/15/2020 395.00 1 $395.00 23 $21,933.85 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 46.59 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 57.69 2 $104.28 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 78.43 1 $78.43 3 $182.71 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 55.11 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 57.69 2 $112.80 2 $112.80 101776 - EVANSTON/NORTHSHORE YWCA 12/15/2020 12/15/2020 960.00 1 $960.00 1 $960.00 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 64.86 1 $64.86 151986 - CINTAS CORPORATION #769 12/15/2020 12/15/2020 35.00 1 $35.00 2 $99.86 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 23.61 1 $23.61 FILTER REPLACEMENT AND HOOD CLEANING Account 62225 - BLDG MAINTENANCE SERVICES Totals Invoice Transactions Account 65025 - FOOD LEVY CONGREGRATE MEAL PROGRAM Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Invoice Transactions Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62505 - INSTRUCTOR SERVICES KWANZAA 2020 VIRTUAL PRESENTATION Account 65025 - FOOD Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions KWANZAA EVENT Account 62511 - ENTERTAIN/PERFORMER SERV Totals Invoice Transactions Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Invoice Transactions Account 62505 - INSTRUCTOR SERVICES Totals Invoice Transactions Account 62511 - ENTERTAIN/PERFORMER SERV KWANZAA CHOREOGRAPHER KWANZAA WRITER/PERFORMER Account 62380 - COPY MACHINE CHARGES COPIER CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62245 - OTHER EQMT MAINTENANCE PIANO REPAIR Account 62245 - OTHER EQMT MAINTENANCE Totals Invoice Transactions VIRTUAL FITNESS CLASSES FALL 2020 VIRTUAL FITNESS CLASSES FALL 2020 VIRTUAL FITNESS CLASSES FALL 2020 VIRTUAL FITNESS CLASSES FALL 2020 VIRTUAL FITNESS CLASSES FALL 2020 Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Account 62505 - INSTRUCTOR SERVICES VIRTUAL FITNESS CLASSES FALL 2020 CLAY GLASS CLASSES Account 62505 - INSTRUCTOR SERVICES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS VIRTUAL FITNESS CLASSES FALL 2020 VIRTUAL FITNESS CLASSES FALL 2020 CHEESE MAKING CLASS VIRTUAL FITNESS CLASSES FALL 2020 VIRTUAL FITNESS CLASSES FALL 2020 TAXI REIMBURSEMENT TAXI REIMBURSEMENT Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Invoice Transactions Account 65025 - FOOD ELEVATOR CAT 1 PRESSURE TEST WHEEL CHAIR LIFT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 62695 - COUPON PMTS-CAB SUBSIDY Account 65040 - JANITORIAL SUPPLIES Totals Invoice Transactions Account 65110 - RECREATION SUPPLIES MOVIE RENTAL RATATOUILLE Account 65110 - RECREATION SUPPLIES Totals Invoice Transactions LEVY CONGREGRATE MEAL PROGRAM Account 65025 - FOOD Totals Invoice Transactions Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Invoice Transactions Business Unit 3080 - BEACHES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions Business Unit 3080 - BEACHES Totals Invoice Transactions Business Unit 3100 - SPORTS LEAGUES Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 3130 - SPECIAL RECREATION Totals Invoice Transactions Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Business Unit 3100 - SPORTS LEAGUES Totals Invoice Transactions Business Unit 3130 - SPECIAL RECREATION Account 62490 - OTHER PROGRAM COSTS RENTAL OF POOL FOR SPECIAL RECREATION PROGRAMMING MONTHLY MAT SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Invoice Transactions Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Business Unit 3605 - ECOLOGY CENTER Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 7 of 37 A1.Page 175 of 647 100 GENERAL FUND Vendor G/L Date Received Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 84.12 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 84.12 2 $168.24 3 $191.85 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 1,375.00 1 $1,375.00 100310 - ANDERSON PEST CONTROL 12/15/2020 12/15/2020 50.68 1 $50.68 2 $1,425.68 252662 - ALLIE BARON 12/15/2020 12/15/2020 1,075.00 254047 - DONALD KOLAKOWSKI 12/15/2020 12/15/2020 1,350.00 317729 - MAX DINERSTEIN 12/15/2020 12/15/2020 500.00 3 $2,925.00 10330 - SWANK MOVIE LICENSING USA 12/15/2020 12/15/2020 450.00 10330 - SWANK MOVIE LICENSING USA 12/15/2020 12/15/2020 435.00 2 $885.00 5 $3,810.00 80 $50,424.61 17954 - SAIKAT BANERJEE 12/15/2020 12/15/2020 30.00 1 $30.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 47.22 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 1,020.00 2 $1,067.22 292557 - SILK SCREEN EXPRESS, INC.12/15/2020 12/15/2020 317.00 292557 - SILK SCREEN EXPRESS, INC.12/15/2020 12/15/2020 410.00 2 $727.00 101063 - CINTAS FIRST AID & SUPPLY 12/15/2020 12/15/2020 125.77 1 $125.77 103883 - OFFICE DEPOT 12/15/2020 12/15/2020 65.51 1 $65.51 7 $2,015.50 102724 - NELS J. JOHNSON TREE EXPERTS, INC.12/15/2020 12/15/2020 7,510.00 1 $7,510.00 105524 - WEST CENTRAL MUNICIPAL CONFERENCE 12/15/2020 12/15/2020 6,005.00 105524 - WEST CENTRAL MUNICIPAL CONFERENCE 12/15/2020 12/15/2020 575.00 105524 - WEST CENTRAL MUNICIPAL CONFERENCE 12/15/2020 12/15/2020 232.75 3 $6,812.75 4 $14,322.75 14787 - CLEANSLATE CHICAGO, LLC 12/15/2020 12/15/2020 3,177.22 14787 - CLEANSLATE CHICAGO, LLC 12/15/2020 12/15/2020 3,177.22 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 12/15/2020 12/15/2020 5,488.57 153054 - SKOKIE PARK DISTRICT 12/15/2020 12/15/2020 3,931.02 4 $15,774.03 103617 - NATIONAL AWARDS & FINE GIFTS 12/15/2020 12/15/2020 24.00 103617 - NATIONAL AWARDS & FINE GIFTS 12/15/2020 12/15/2020 48.00 2 $72.00 6 $15,846.03 104727 - THE SIDWELL COMPANY 12/15/2020 12/15/2020 1,800.00 1 $1,800.00 1 $1,800.00 13666 - BUILDERS ASPHALT, LLC 12/15/2020 12/15/2020 1,257.98 13666 - BUILDERS ASPHALT, LLC 12/15/2020 12/15/2020 31.61 13666 - BUILDERS ASPHALT, LLC 12/15/2020 12/15/2020 246.76 13666 - BUILDERS ASPHALT, LLC 12/15/2020 12/15/2020 17.36 13666 - BUILDERS ASPHALT, LLC 12/15/2020 12/15/2020 389.36 100780 - OZINGA CHICAGO RMC, INC.12/15/2020 12/15/2020 3,694.00 6 $5,637.07 6 $5,637.07 120248 - ELCAST LIGHTING 12/15/2020 12/15/2020 480.00 120248 - ELCAST LIGHTING 12/15/2020 12/15/2020 1,365.00 2 $1,845.00 100375 - ARTS & LETTERS LTD.12/15/2020 12/15/2020 401.00 1 $401.00 3 $2,246.00 103576 - MURRAY & TRETTEL INC.12/15/2020 12/15/2020 4,250.00 1 $4,250.00 1 $4,250.00 28 $46,117.35 308 $777,528.21 Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Invoice Transactions Business Unit 3605 - ECOLOGY CENTER Totals Invoice Transactions Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62380 - COPY MACHINE CHARGES COPIER CHARGES ECT DIRECTOR EDIT 2 PERFORMANCES FAIRIES COURT INTO 2 FILMS Account 62505 - INSTRUCTOR SERVICES Totals Invoice Transactions Account 62515 - RENTAL SERVICES Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Invoice Transactions Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62505 - INSTRUCTOR SERVICES ASSISTANT DIRECT SHOW Department 30 - PARKS AND RECREATION Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52130 - RESIDENTS ANNUAL PARKING PERMITS MOVIE RENTAL HOCUS POCUS MOVIE RENTAL MOANA Account 62515 - RENTAL SERVICES Totals Invoice Transactions Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Invoice Transactions COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Account 65020 - CLOTHING FY2020 AFSCME UNIFORM PURCHASE PAID WT AND PERMIT FOR CH47446 BUT PART OF EVS Account 52130 - RESIDENTS ANNUAL PARKING PERMITS Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 65090 - SAFETY EQUIPMENT Totals Invoice Transactions Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Transactions FY2020 AFSCME UNIFORM PURCHASE Account 65020 - CLOTHING Totals Invoice Transactions Account 65090 - SAFETY EQUIPMENT FIRST AID CABINET MAINTENANCE Account 62385 - TREE SERVICES Totals Invoice Transactions Account 65005 - AGRI/BOTANICAL SUPPLIES FY2020 SPRING TREE PURCHASE MEMBERSHIP DUES Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Invoice Transactions Business Unit 4320 - FORESTRY Account 62385 - TREE SERVICES TREE REMOVALS VARIOUS LOCATIONS Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES FY2020 PARK MOWING CONTRACT FY2020 PARK MOWING CONTRACT FY2020 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE TREE PURCHASE - FORESTRY Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Invoice Transactions Business Unit 4320 - FORESTRY Totals Invoice Transactions MEMORIAL NAME PLATES Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals Invoice Transactions Business Unit 4330 - GREENWAYS Totals Invoice Transactions 1/2 MAINTENANCE/OPERATION SOCCER/DOG PARK Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Invoice Transactions Account 62199 - PARK MNTNCE & FURNITURE RPLCMN MEMORIAL NAME PLATES Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals Invoice Transactions Business Unit 4510 - STREET MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. FY2020 HOT MIX ASPHALT PURCHASE Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Account 65010 - BOOKS, PUBLICATIONS, MAPS 2020 ANNUAL SERVICE FOR COOK COUNTY ATLAS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Invoice Transactions Account 65055 - MATER. TO MAINT. IMP. Totals Invoice Transactions Business Unit 4510 - STREET MAINTENANCE Totals Invoice Transactions Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT FY2020 HOT MIX ASPHALT PURCHASE FY2020 HOT MIX ASPHALT PURCHASE FY2020 HOT MIX ASPHALT PURCHASE FY2020 HOT MIX ASPHALT PURCHASE FY2020 CONCRETE PURCHASE Account 65115 - TRAFFIC CONTROL SUPPLI HONORARY STREET NAMES Account 65115 - TRAFFIC CONTROL SUPPLI Totals Invoice Transactions Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Invoice Transactions Account 65070 - OFFICE/OTHER EQT MTN MATL STREET LIGHT FIXTURE REPAIRS STREET LIGHT FIXTURE REPAIRS Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Invoice Transactions Business Unit 4550 - MAINT-SNOW & ICE Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Fund 100 - GENERAL FUND Totals Invoice Transactions Business Unit 4550 - MAINT-SNOW & ICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS WEATHER FORCASTING SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 8 of 37 A1.Page 176 of 647 175 GENERAL ASSISTANCE FUND Vendor G/L Date Received Date Payment Date Invoice Amount 100177 - ALLEGRA PRINT & IMAGING 12/15/2020 12/15/2020 39.00 1 $39.00 1 $39.00 1 $39.00 1 $39.00 Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 62210 - PRINTING BUSINESS CARDS Account 62210 - PRINTING Totals Invoice Transactions Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Invoice Transactions Department 24 - HEALTH Totals Invoice Transactions Fund 175 - GENERAL ASSISTANCE FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 9 of 37 A1.Page 177 of 647 176 HUMAN SERVICES FUND Vendor G/L Date Received Date Payment Date Invoice Amount 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 12/15/2020 12/15/2020 15,000.00 1 $15,000.00 1 $15,000.00 100177 - ALLEGRA PRINT & IMAGING 12/15/2020 12/15/2020 39.00 1 $39.00 1 $39.00 2 $15,039.00 2 $15,039.00 Account 62490 - OTHER PROGRAM COSTS LEGAL SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Fund 176 - HUMAN SERVICES FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Account 62210 - PRINTING Totals Invoice Transactions Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Invoice Transactions Department 24 - HEALTH Totals Invoice Transactions Business Unit 2445 - HUMAN SERVICES Totals Invoice Transactions Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62210 - PRINTING BUSINESS CARDS Business Unit 2445 - HUMAN SERVICES Run by Tera Davis on 12/08/2020 10:27:14 AM Page 10 of 37 A1.Page 178 of 647 180 GOOD NEIGHBOR FUND Vendor G/L Date Received Date Payment Date Invoice Amount 11992 - COLLECTIVE RESOURCE INC.12/15/2020 12/15/2020 199.00 1 $199.00 1 $199.00 1 $199.00 1 $199.00 Invoice Description Fund 180 - GOOD NEIGHBOR FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS COE COMPOSTING Account 62490 - OTHER PROGRAM COSTS Totals Invoice Transactions Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals Invoice Transactions Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Fund 180 - GOOD NEIGHBOR FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 11 of 37 A1.Page 179 of 647 200 MOTOR FUEL TAX FUND Vendor G/L Date Received Date Payment Date Invoice Amount 295006 - THELEN MATERIALS, LLC 12/15/2020 12/15/2020 5,355.00 295006 - THELEN MATERIALS, LLC 12/15/2020 12/15/2020 7,140.00 2 $12,495.00 101143 - COMED 12/15/2020 12/15/2020 358.28 101143 - COMED 12/15/2020 12/15/2020 722.22 2 $1,080.50 101143 - COMED 12/15/2020 12/15/2020 16.77 101143 - COMED 12/15/2020 12/15/2020 14,676.44 101143 - COMED 12/15/2020 12/15/2020 6,894.64 3 $21,587.85 7 $35,163.35 7 $35,163.35 7 $35,163.35 Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS FY2020 LEAF HAULING/DISPOSAL CONTRACT FY2020 LEAF HAULING/DISPOSAL CONTRACT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 64006 - LIGHTING UTILITIES: COMED UTILITIES: COMED Account 64006 - LIGHTING Totals Invoice Transactions Account 64007 - TRAFFIC LIGHT ELECTRICITY UTILITIES: COMED UTILITIES: COMED UTILITIES: COMED Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Invoice Transactions Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Fund 200 - MOTOR FUEL TAX FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 12 of 37 A1.Page 180 of 647 205 EMERGENCY TELEPHONE FUND Vendor G/L Date Received Date Payment Date Invoice Amount 104157 - POWER PHONE INC 12/15/2020 12/15/2020 1,513.00 1 $1,513.00 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 4,595.37 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 4,595.38 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 (4,595.38) 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 (4,595.37) 104171 - PRAXAIR DISTIBUTION INC 12/15/2020 12/15/2020 168.91 104171 - PRAXAIR DISTIBUTION INC 12/15/2020 12/15/2020 114.52 6 $283.43 149416 - AT & T 12/15/2020 12/15/2020 341.18 1 $341.18 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 78.95 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 702.00 103536 - MOTOROLA SOLUTIONS, INC.12/15/2020 12/15/2020 337.68 3 $1,118.63 11 $3,256.24 11 $3,256.24 11 $3,256.24 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL TRAINING - CE TELECOMMUNICATIONS Account 62295 - TRAINING & TRAVEL Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT ANNUAL (2020) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT RADIO PARTS MEDICAL OXYGEN MEDICAL OXYGEN Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 64505 - TELECOMMUNICATIONS Department 22 - POLICE Totals Invoice Transactions Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 RADIO PARTS REPAIR PARTS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Invoice Transactions Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Invoice Transactions COMMUNICATION CHARGES Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions Account 65085 - MINOR EQUIPMENT & TOOLS Run by Tera Davis on 12/08/2020 10:27:14 AM Page 13 of 37 A1.Page 181 of 647 220 CDBG LOAN FUND Vendor G/L Date Received Date Payment Date Invoice Amount 226263 - VALUE REMODELING INC 12/15/2020 12/15/2020 14,400.00 1 $14,400.00 1 $14,400.00 1 $14,400.00 1 $14,400.00 Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS HOUSING REHAB - CLIENT 0269 Account 65535 - REHAB LOANS Totals Invoice Transactions Business Unit 5280 - CD LOAN Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Totals Invoice Transactions Fund 220 - CDBG LOAN FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 14 of 37 A1.Page 182 of 647 240 HOME FUND Vendor G/L Date Received Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 12/16/2020 12/15/2020 13,237.95 1 $13,237.95 1 $13,237.95 1 $13,237.95 1 $13,237.95 Invoice Description Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 5430 - HOME FUND Account 65535 - REHAB LOANS TBRA DISBURSEMENT FOR OCTOBER Account 65535 - REHAB LOANS Totals Invoice Transactions Business Unit 5430 - HOME FUND Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Totals Invoice Transactions Fund 240 - HOME FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 15 of 37 A1.Page 183 of 647 250 AFFORDABLE HOUSING FUND Vendor G/L Date Received Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 12/16/2020 12/15/2020 39,550.11 1 $39,550.11 1 $39,550.11 1 $39,550.11 1 $39,550.11 Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 2129 - ESG-CV Account 67110 - CONNECTIONS FOR THE HOMELESS 3RD DISBURSEMENT OF ESG-CV GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS Totals Invoice Transactions Business Unit 2129 - ESG-CV Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Totals Invoice Transactions Fund 250 - AFFORDABLE HOUSING FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 16 of 37 A1.Page 184 of 647 330 HOWARD-RIDGE TIF FUND Vendor G/L Date Received Date Payment Date Invoice Amount 103744 - NICOR 12/15/2020 12/15/2020 79.45 1 $79.45 1 $79.45 1 $79.45 1 $79.45 Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Business Unit 5860 - HOWARD RIDGE TIF Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Invoice Transactions Business Unit 5860 - HOWARD RIDGE TIF Totals Invoice Transactions Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Fund 330 - HOWARD-RIDGE TIF FUND Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 17 of 37 A1.Page 185 of 647 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Received Date Payment Date Invoice Amount 224097 - ESI CONSULTANTS, LTD *12/15/2020 12/15/2020 6,979.00 1 $6,979.00 1 $6,979.00 105524 - WEST CENTRAL MUNICIPAL CONFERENCE 12/15/2020 12/15/2020 4,550.00 1 $4,550.00 1 $4,550.00 16073 - PATRICK ENGINEERING, INC.*12/15/2020 12/15/2020 3,958.73 1 $3,958.73 1 $3,958.73 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.12/15/2020 12/15/2020 3,309.32 104927 - STANLEY CONSULTANTS INC.12/15/2020 12/15/2020 4,446.41 2 $7,755.73 15273 - ZIONS BANK 12/15/2020 12/15/2020 640.21 1 $640.21 15362 - AMBER MECHANICAL CONTRACTORS, INC.*12/15/2020 12/15/2020 32,923.51 17456 - COURTESY ELECTRIC INC.12/15/2020 12/15/2020 27,711.90 253307 - LANDMARK CONTRACTORS, INC.*12/15/2020 12/15/2020 99,704.43 3 $160,339.84 6 $168,735.78 176428 - CIVILTECH ENGINEERING 12/15/2020 12/15/2020 18,904.87 101683 - EPSTEIN & SONS INTL, INC.12/15/2020 12/15/2020 74,940.28 137011 - GEWALT HAMILTON ASSOCIATES, INC.12/15/2020 12/15/2020 2,600.00 104804 - SMITHGROUP, INC.12/15/2020 12/15/2020 10,440.00 4 $106,885.15 100870 - CAPITOL CEMENT CO.12/15/2020 12/15/2020 24,799.82 101192 - CONSERV FS 12/15/2020 12/15/2020 820.20 13643 - PRECISION PAVEMENT MARKINGS, INC.12/15/2020 12/15/2020 10,234.99 104608 - SCHROEDER & SCHROEDER INC 12/15/2020 12/15/2020 120,966.44 4 $156,821.45 8 $263,706.60 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.12/15/2020 12/15/2020 43,565.64 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.12/15/2020 12/15/2020 60,825.16 2 $104,390.80 100870 - CAPITOL CEMENT CO.12/15/2020 12/15/2020 7,752.00 17649 - ROBE INC.12/15/2020 12/15/2020 414,965.07 104608 - SCHROEDER & SCHROEDER INC 12/15/2020 12/15/2020 120,966.44 3 $543,683.51 5 $648,074.31 100870 - CAPITOL CEMENT CO.12/15/2020 12/15/2020 8,037.00 1 $8,037.00 1 $8,037.00 23 $1,104,041.42 23 $1,104,041.42 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4116 - 2016 BOND PROJECTS Account 65515 - OTHER IMPROVEMENTS EMERSON/RIDGE/GREENBAY PHASE III ENGINEERING SERVICES Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 4116 - 2016 BOND PROJECTS Totals Invoice Transactions Business Unit 4117 - 2017 GO BOND ISSUANCE Account 65515 - OTHER IMPROVEMENTS TREE PURCHASE - FORESTRY Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 4117 - 2017 GO BOND ISSUANCE Totals Invoice Transactions Business Unit 4118 - 2018 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES MAIN ST IMPROVEMENT PROJECT PHASE I ENGINEERING Account 62145 - ENGINEERING SERVICES Totals Invoice Transactions Business Unit 4118 - 2018 GO BOND CAPITAL Totals Invoice Transactions Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES OAKTON ST CORRIDOR STUDY CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION Account 62145 - ENGINEERING SERVICES Totals Invoice Transactions Account 62716 - BOND ISSUANCE COSTS BOND CLOSING COST SERIES 2020 Account 62716 - BOND ISSUANCE COSTS Totals Invoice Transactions Account 65515 - OTHER IMPROVEMENTS BID #18-56 CHANDLER-NEWBERGER CENTER HVAC IMPRV. PHASE II EMERGENCY GENERATOR REPLACEMENT/REPAIRS MAIN ST CORRIDOR IMPROVEMENTS WEST LIMITS TO HARTREY Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 4119 - 2019 GO BOND CAPITAL Totals Invoice Transactions Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS CHICAGO AVE CORRIDOR IMPROVEMENTS PHASE I ENGINEERING SERVICES SPECIAL ASSESSMENT ALLEY SURVEY SOLE SOURCE - SHORELINE CONDITION ASSESSMENT Account 62145 - ENGINEERING SERVICES Totals Invoice Transactions Account 65515 - OTHER IMPROVEMENTS 2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS FENCE - GREENWAYS FY2020 PAVEMENT MARKING PROGRAM SPECIAL ASSESSMENT ALLEY PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 4120 - 2020 GO BOND CAPITAL Totals Invoice Transactions Business Unit 4219 - NON-BOND CAPITAL Account 62145 - ENGINEERING SERVICES HOWARD ST CORRIDOR IMPROVEMENTS RESOLUTION HOWARD ST CORRIDOR IMPROVEMENTS RESOLUTION Account 62145 - ENGINEERING SERVICES Totals Invoice Transactions 2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS EVANSTON SHORELINE IMPROVEMENTS PROJECT SPECIAL ASSESSMENT ALLEY PROJECT Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 4319 - CIP CDBG Funds Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Business Unit 4219 - NON-BOND CAPITAL Totals Invoice Transactions Business Unit 4319 - CIP CDBG Funds Account 65515 - OTHER IMPROVEMENTS 2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS Account 65515 - OTHER IMPROVEMENTS Run by Tera Davis on 12/08/2020 10:27:14 AM Page 18 of 37 A1.Page 186 of 647 416 CROWN CONSTRUCTION FUND Vendor G/L Date Received Date Payment Date Invoice Amount 15844 - DUAL TEMP COMPANIES OF IL *12/15/2020 12/15/2020 3,685.28 17773 - FIELDTURF USA, INC.12/15/2020 12/15/2020 4,985.38 16678 - GREAT LAKES PLUMBING AND HEATING COMPANY *12/15/2020 12/15/2020 2,568.75 3 $11,239.41 3 $11,239.41 3 $11,239.41 3 $11,239.41 SOLE SOURCE HVAC MAINTENANCE SERVICES AT ROBERT CROWN Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY Fund 416 - CROWN CONSTRUCTION FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS ICE REFRIGERATION SERVICES AT ROBERT CROWN ROBERT CROWN ARTIFICIAL TURF MAINTENANCE EQUIPMENT Run by Tera Davis on 12/08/2020 10:27:14 AM Page 19 of 37 A1.Page 187 of 647 505 PARKING SYSTEM FUND Vendor G/L Date Received Date Payment Date Invoice Amount 17306 - DAVIS BANCORP, INC.12/15/2020 12/15/2020 3,277.50 1 $3,277.50 10643 - PASSPORT PARKING, INC`12/15/2020 12/15/2020 450.00 1 $450.00 2 $3,727.50 203703 - FASTSIGNS LINCOLNWOOD 12/15/2020 12/15/2020 119.00 1 $119.00 101215 - COOK COUNTY COLLECTOR 12/15/2020 12/15/2020 456.98 1 $456.98 101143 - COMED 12/15/2020 12/15/2020 220.86 101143 - COMED 12/15/2020 12/15/2020 50.52 101545 - DUNCAN PARKING TECHNOLOGIES, INC.12/15/2020 12/15/2020 3,756.25 101545 - DUNCAN PARKING TECHNOLOGIES, INC.12/15/2020 12/15/2020 350.00 10643 - PASSPORT PARKING, INC`12/15/2020 12/15/2020 532.00 225904 - TOTAL PARKING SOLUTIONS, INC.12/15/2020 12/15/2020 336.00 225904 - TOTAL PARKING SOLUTIONS, INC.12/15/2020 12/15/2020 1,344.00 7 $6,589.63 10643 - PASSPORT PARKING, INC`12/15/2020 12/15/2020 11,599.50 1 $11,599.50 101143 - COMED 12/15/2020 12/15/2020 119.77 1 $119.77 11 $18,884.88 101215 - COOK COUNTY COLLECTOR 12/15/2020 12/15/2020 666.68 1 $666.68 13097 - SP PLUS PARKING 12/15/2020 12/15/2020 8,559.20 1 $8,559.20 13583 - 3C PAYMENT (USA) CORP 12/15/2020 12/15/2020 79.73 1 $79.73 100401 - COMCAST CABLE 12/15/2020 12/15/2020 960.00 1 $960.00 4 $10,265.61 101215 - COOK COUNTY COLLECTOR 12/15/2020 12/15/2020 1,858.81 1 $1,858.81 17098 - PHOENIX SECURITY LTD 12/15/2020 12/15/2020 3,978.00 17098 - PHOENIX SECURITY LTD 12/15/2020 12/15/2020 10,200.00 13097 - SP PLUS PARKING 12/15/2020 12/15/2020 15,562.50 3 $29,740.50 13583 - 3C PAYMENT (USA) CORP 12/15/2020 12/15/2020 268.17 1 $268.17 100401 - COMCAST CABLE 12/15/2020 12/15/2020 960.00 1 $960.00 6 $32,827.48 101215 - COOK COUNTY COLLECTOR 12/15/2020 12/15/2020 403.39 1 $403.39 13097 - SP PLUS PARKING 12/15/2020 12/15/2020 10,377.30 1 $10,377.30 13583 - 3C PAYMENT (USA) CORP 12/15/2020 12/15/2020 104.79 1 $104.79 100401 - COMCAST CABLE 12/15/2020 12/15/2020 960.00 1 $960.00 4 $11,845.48 27 $77,550.95 15273 - ZIONS BANK 12/15/2020 12/15/2020 80.45 1 $80.45 1 $80.45 1 $80.45 28 $77,631.40 Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Fund 505 - PARKING SYSTEM FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 BOND CLOSING COST SERIES 2020 Account 62716 - BOND ISSUANCE COSTS Totals Invoice Transactions Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 62716 - BOND ISSUANCE COSTS COMMUNICATION CHARGES DEC 2020 Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions Business Unit 7037 - MAPLE GARAGE Totals Invoice Transactions Account 62705 - BANK SERVICE CHARGES CREDIT & DEBIT CARD PROCESSING FEES-NOVEMBER 2020 Account 62705 - BANK SERVICE CHARGES Totals Invoice Transactions Account 64505 - TELECOMMUNICATIONS Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Invoice Transactions Account 62400 - CONTRACT SVC-PARKING GARAGE GARAGE MANAGEMENT-DECEMBER 2020 (REDUCED FEE) Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Invoice Transactions Business Unit 7036 - SHERMAN GARAGE Totals Invoice Transactions Business Unit 7037 - MAPLE GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX NOV 2020 Account 62705 - BANK SERVICE CHARGES Totals Invoice Transactions Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES DEC 2020 Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions GARAGE MANAGEMENT-DECEMBER 2020 (REDUCED FEE) Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Invoice Transactions Account 62705 - BANK SERVICE CHARGES CREDIT & DEBIT CARD PROCESSING FEES-NOVEMBER 2020 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Invoice Transactions Account 62400 - CONTRACT SVC-PARKING GARAGE SHERMAN GARAGE SECURITY-OCTOBER 2020 SHERMAN GARAGE SECURITY-NOVEMBER 2020 Business Unit 7025 - CHURCH STREET GARAGE Totals Invoice Transactions Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX NOV 2020 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES DEC 2020 Account 64505 - TELECOMMUNICATIONS Totals Invoice Transactions GARAGE MANAGEMENT-DECEMBER 2020 (REDUCED FEE) Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CREDIT & DEBIT CARD PROCESSING FEES-NOVEMBER 2020 Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX NOV 2020 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Invoice Transactions Account 62400 - CONTRACT SVC-PARKING GARAGE Account 64005 - ELECTRICITY Totals Invoice Transactions Business Unit 7015 - PARKING LOTS & METERS Totals Invoice Transactions Business Unit 7025 - CHURCH STREET GARAGE MOBILE PAY-OCTOBER 2020 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals Invoice Transactions Account 64005 - ELECTRICITY UTILITIES: COMED PAYBOX SERVICE CALL-INSTALL 3 MACHINES & MOVE 1 MACHINE PAYBOX SERVICE CALL-MOVE & REINSTALL 17 MACHINES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 62519 - PASSPORT MOBILE PARKING APP FEES UTILITIES: COMED UTILITIES: COMED AUTOTRAX FEES DECEMBER 2020 API CHARGE-SMARKING-DECEMBER 2020 PERMIT SERVICE-OCTOBER 2020 Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX NOV 2020 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62230 - IMPROVEMENT MAINT SERVICE 6 PARKING SIGNS Account 62230 - IMPROVEMENT MAINT SERVICE Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HOLIDAY PARKING VALIDATION CODES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 7005 - PARKING SYSTEM MGT Totals Invoice Transactions Business Unit 7005 - PARKING SYSTEM MGT Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES NOVEMBER 2020 Account 62431 - ARMORED CAR SERVICES Totals Invoice Transactions Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7015 - PARKING LOTS & METERS Run by Tera Davis on 12/08/2020 10:27:14 AM Page 20 of 37 A1.Page 188 of 647 510 WATER FUND Vendor G/L Date Received Date Payment Date Invoice Amount 15273 - ZIONS BANK 12/15/2020 12/15/2020 285.38 1 $285.38 1 $285.38 102499 - ILLINOIS DEPT OF REVENUE 12/15/2020 12/15/2020 386.00 1 $386.00 17955 - THE STONEFIELD GROUP, INC.12/15/2020 12/15/2020 65.00 14335 - THIENEMAN CONSTRUCTION, INC.12/15/2020 12/15/2020 800.00 2 $865.00 177879 - BURNS & MCDONNELL ENGINEERING COMPANY, INC.12/15/2020 12/15/2020 29,105.00 102162 - GREELEY AND HANSEN 12/15/2020 12/15/2020 12,500.00 102162 - GREELEY AND HANSEN 12/15/2020 12/15/2020 2,500.00 3 $44,105.00 101832 - FEDERAL EXPRESS CORP.12/15/2020 12/15/2020 197.43 1 $197.43 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 94.44 1 $94.44 8 $45,647.87 105394 - VERIZON WIRELESS 12/15/2020 12/15/2020 114.03 1 $114.03 1 $114.03 101143 - COMED 12/15/2020 12/15/2020 .36 101143 - COMED 12/15/2020 12/15/2020 92.80 2 $93.16 103744 - NICOR 12/15/2020 12/15/2020 40.64 1 $40.64 3 $133.80 106964 - EUROFINS EATON ANALYTICAL 12/15/2020 12/15/2020 1,000.00 106964 - EUROFINS EATON ANALYTICAL 12/15/2020 12/15/2020 520.00 106964 - EUROFINS EATON ANALYTICAL 12/15/2020 12/15/2020 101.00 106964 - EUROFINS EATON ANALYTICAL 12/15/2020 12/15/2020 950.00 4 $2,571.00 217862 - ALEXANDER CHEMICAL CORPORATION 12/15/2020 12/15/2020 3,440.00 217862 - ALEXANDER CHEMICAL CORPORATION 12/15/2020 12/15/2020 3,337.15 217862 - ALEXANDER CHEMICAL CORPORATION 12/15/2020 12/15/2020 3,383.74 217862 - ALEXANDER CHEMICAL CORPORATION 12/15/2020 12/15/2020 3,427.42 217862 - ALEXANDER CHEMICAL CORPORATION 12/15/2020 12/15/2020 7,189.45 217862 - ALEXANDER CHEMICAL CORPORATION 12/15/2020 12/15/2020 7,483.03 6 $28,260.79 10 $30,831.79 17387 - THE POWER BUREAU, LLC 12/15/2020 12/15/2020 2,000.00 1 $2,000.00 14901 - KARRA BARNES 12/15/2020 12/15/2020 7,610.00 1 $7,610.00 17616 - TRUEPOINT SOLUTIONS, LLC 12/15/2020 12/15/2020 78,000.00 1 $78,000.00 3 $87,610.00 26 $164,622.87 26 $164,622.87Fund 510 - WATER FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Account 62340 - IT COMPUTER SOFTWARE Totals Invoice Transactions Business Unit 4225 - WATER OTHER OPERATIONS Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions CMMS SPECIALIST CONSULTING SERVICES (YEAR 3) Account 62185 - CONSULTING SERVICES Totals Invoice Transactions Account 62340 - IT COMPUTER SOFTWARE UTILITY BILLING SYSTEM YEAR 1 Account 62180 - STUDIES Account 62180 - STUDIES Totals Invoice Transactions Account 62185 - CONSULTING SERVICES Account 65015 - CHEMICALS/ SALT Totals Invoice Transactions Business Unit 4220 - FILTRATION Totals Invoice Transactions Business Unit 4225 - WATER OTHER OPERATIONS LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) HYDROFLUOROSILICIC ACID (PER SPEC) HYDROFLUOROSILICIC ACID (PER SPEC) ENERGY ADVISER Account 62465 - OUTSIDE LABARATORY COSTS Totals Invoice Transactions Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) Account 62465 - OUTSIDE LABARATORY COSTS FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING FY2020 LABORATORY TESTING Account 64015 - NATURAL GAS Totals Invoice Transactions Business Unit 4210 - PUMPING Totals Invoice Transactions Business Unit 4220 - FILTRATION UTILITIES: COMED Account 64005 - ELECTRICITY Totals Invoice Transactions Account 64015 - NATURAL GAS UTILITIES: NICOR Business Unit 4208 - WATER BILLING Totals Invoice Transactions Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES: COMED Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS COMMUNICATION CHARGES NOV 2020 Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Invoice Transactions COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Business Unit 4200 - WATER PRODUCTION Totals Invoice Transactions Account 62315 - POSTAGE SHIPPING Account 62315 - POSTAGE Totals Invoice Transactions Account 62380 - COPY MACHINE CHARGES Account 62180 - STUDIES WATER WORKS COMPREHENSIVE VALUATION 2020 ELECTRICAL SAFETY PROGRAM UPDATE ELECTRICAL SAFETY PROGRAM UPDATE Account 62180 - STUDIES Totals Invoice Transactions Account 56145 - FEES AND OUTSIDE WORK REFUND: WATER DISCONNECTION FEE FIRE HYDRANT PERMIT REFUND Account 56145 - FEES AND OUTSIDE WORK Totals Invoice Transactions Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX OCT 2020 Account 56140 - FEES AND MERCHANDISE SALE Totals Invoice Transactions BOND CLOSING COST SERIES 2020 Account 62716 - BOND ISSUANCE COSTS Totals Invoice Transactions Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Invoice Transactions Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 62716 - BOND ISSUANCE COSTS Run by Tera Davis on 12/08/2020 10:27:14 AM Page 21 of 37 A1.Page 189 of 647 513 WATER DEPR IMPRV&EXT FUND Vendor G/L Date Received Date Payment Date Invoice Amount 169835 - MCGUIRE IGLESKI & ASSOCIATES, INC.*12/15/2020 12/15/2020 6,515.00 1 $6,515.00 14335 - THIENEMAN CONSTRUCTION, INC.*12/15/2020 12/15/2020 342,813.60 17683 - ALL CONSTRUCTION GROUP 12/15/2020 12/15/2020 55,181.96 2 $397,995.56 3 $404,510.56 3 $404,510.56 3 $404,510.56 Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Invoice Transactions Department 71 - UTILITIES Totals Invoice Transactions Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Invoice Transactions Account 65515 - OTHER IMPROVEMENTS CLEARWELL 9 REPLACEMENT PROJECT WATER QUALITY LABORATORY RENOVATIONS Account 65515 - OTHER IMPROVEMENTS Totals Invoice Transactions Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES WATER QUALITY LABORATORY EXPANSION Account 62145 - ENGINEERING SERVICES Totals Invoice Transactions Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Run by Tera Davis on 12/08/2020 10:27:14 AM Page 22 of 37 A1.Page 190 of 647 515 SEWER FUND Vendor G/L Date Received Date Payment Date Invoice Amount 15273 - ZIONS BANK 12/15/2020 12/15/2020 93.96 1 $93.96 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 12/15/2020 12/15/2020 428.57 100780 - OZINGA CHICAGO RMC, INC.12/15/2020 12/15/2020 2,490.00 2 $2,918.57 3 $3,012.53 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 12/15/2020 12/15/2020 2,214.28 1 $2,214.28 1 $2,214.28 4 $5,226.81 4 $5,226.81Fund 515 - SEWER FUND Totals Invoice Transactions Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Invoice Transactions Business Unit 4531 - SEWER OTHER OPERATIONS Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Business Unit 4530 - SEWER MAINTENANCE Totals Invoice Transactions Business Unit 4531 - SEWER OTHER OPERATIONS Account 62461 - SEWER MAINTENANCE CONTRACTS FY2020 STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. Account 65055 - MATER. TO MAINT. IMP. Totals Invoice Transactions Business Unit 4530 - SEWER MAINTENANCE Account 62716 - BOND ISSUANCE COSTS BOND CLOSING COST SERIES 2020 Account 62716 - BOND ISSUANCE COSTS Totals Invoice Transactions Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY STREETSCAPE & RAIN GARDEN LANDSCAPE MAINTENANCE CONCRETE BLOCKS WATER DEPT. Run by Tera Davis on 12/08/2020 10:27:14 AM Page 23 of 37 A1.Page 191 of 647 520 SOLID WASTE FUND Vendor G/L Date Received Date Payment Date Invoice Amount 205917 - THOMAS MERCER 12/15/2020 12/15/2020 228.68 1 $228.68 102499 - ILLINOIS DEPT OF REVENUE 12/15/2020 12/15/2020 14.00 1 $14.00 278136 - LAKESHORE RECYCLING SYSTEMS 12/15/2020 12/15/2020 36,848.00 1 $36,848.00 100496 - SOLID WASTE AGENCY NORTHERN COOK 12/15/2020 12/15/2020 42,358.01 1 $42,358.01 102184 - GROOT RECYCLING & WASTE SERVICES 12/15/2020 12/15/2020 139,190.00 1 $139,190.00 102184 - GROOT RECYCLING & WASTE SERVICES 12/15/2020 12/15/2020 199,649.23 1 $199,649.23 102184 - GROOT RECYCLING & WASTE SERVICES 12/15/2020 12/15/2020 603.00 1 $603.00 15626 - 72 HOUR LLC / DBA NATIONAL AUTO FLEET GROUP 12/15/2020 12/15/2020 172,310.00 1 $172,310.00 183328 - REHRIG PACIFIC COMPANY 12/15/2020 12/15/2020 19,855.00 1 $19,855.00 8 $610,827.24 8 $610,827.24 9 $611,055.92 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Totals Invoice Transactions Fund 520 - SOLID WASTE FUND Totals Invoice Transactions Account 65550 - AUTOMOTIVE EQUIPMENT Totals Invoice Transactions Account 65625 - FURNITURE & FIXTURES 95 GAL REFUSE LIDS Account 65625 - FURNITURE & FIXTURES Totals Invoice Transactions PUMPKIN RECYCLING EVENT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Account 65550 - AUTOMOTIVE EQUIPMENT PURCHASE OF REFUSE TRUCK #718 Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS FY2020 RESIDENTIAL YARD WASTE & FOOF SCRAP COLLECTION Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62405 - SWANCC DISPOSAL FEES Totals Invoice Transactions Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2020 RESIDENTIAL REFUSE COLLECTION Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Invoice Transactions FY2020 CONDOMINIUM REFUSE COLLECTION Account 62390 - CONDOMINIUM REFUSE COLL Totals Invoice Transactions Account 62405 - SWANCC DISPOSAL FEES FY2020 SWANCC DISPOSAL FEES Account 56155 - TRASH CART SALES *SALES TAX OCT 2020 Account 56155 - TRASH CART SALES Totals Invoice Transactions Account 62390 - CONDOMINIUM REFUSE COLL ANNUAL YARD WASTE CART CREDIT Account 22700 - DUE TO CUSTOMERS Totals Invoice Transactions Department 40 - PUBLIC WORKS AGENCY Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Invoice Description Fund 520 - SOLID WASTE FUND Account 22700 - DUE TO CUSTOMERS Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Run by Tera Davis on 12/08/2020 10:27:14 AM Page 24 of 37 A1.Page 192 of 647 600 FLEET SERVICES FUND Vendor G/L Date Received Date Payment Date Invoice Amount 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 12/15/2020 12/15/2020 23.61 1 $23.61 1 $23.61 299298 - ADVANCED PROCLEAN INC.12/15/2020 12/15/2020 812.10 15832 - STENSTROM PETROLEUM SERVICES GROUP 12/15/2020 12/15/2020 12,690.00 108472 - WILMETTE TRUCK & BUS SALES & SERVICE 12/15/2020 12/15/2020 522.50 3 $14,024.60 101081 - CITY WELDING SALES & SERVICE INC.12/15/2020 12/15/2020 88.74 104509 - RUSSO POWER EQUIPMENT 12/15/2020 12/15/2020 2,205.06 104509 - RUSSO POWER EQUIPMENT 12/15/2020 12/15/2020 1,370.04 3 $3,663.84 101064 - CINTAS #22 12/15/2020 12/15/2020 200.98 101064 - CINTAS #22 12/15/2020 12/15/2020 200.98 101064 - CINTAS #22 12/15/2020 12/15/2020 200.98 292557 - SILK SCREEN EXPRESS, INC.12/15/2020 12/15/2020 156.00 4 $758.94 17511 - AL WARREN OIL COMPANY, INC.12/15/2020 12/15/2020 4,822.50 17511 - AL WARREN OIL COMPANY, INC.12/15/2020 12/15/2020 9,596.03 17511 - AL WARREN OIL COMPANY, INC.12/15/2020 12/15/2020 13,958.17 17511 - AL WARREN OIL COMPANY, INC.12/15/2020 12/15/2020 7,555.08 17511 - AL WARREN OIL COMPANY, INC.12/15/2020 12/15/2020 7,420.71 5 $43,352.49 15228 - ADVANCE AUTO PARTS 12/15/2020 12/15/2020 2.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 3.35 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 13.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 464.44 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 110.50 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 262.16 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 162.38 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 207.56 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 57.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 173.88 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 89.97 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 32.45 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 53.60 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 12/15/2020 12/15/2020 621.00 16657 - CERTIFIED FLEET SERVICES, INC.12/15/2020 12/15/2020 519.80 16657 - CERTIFIED FLEET SERVICES, INC.12/15/2020 12/15/2020 1,044.66 16657 - CERTIFIED FLEET SERVICES, INC.12/15/2020 12/15/2020 425.00 285052 - CHICAGO PARTS & SOUND, LLC 12/15/2020 12/15/2020 1,188.86 285052 - CHICAGO PARTS & SOUND, LLC 12/15/2020 12/15/2020 373.54 101300 - CUMBERLAND SERVICENTER 12/15/2020 12/15/2020 543.67 101300 - CUMBERLAND SERVICENTER 12/15/2020 12/15/2020 35.96 101300 - CUMBERLAND SERVICENTER 12/15/2020 12/15/2020 237.04 101300 - CUMBERLAND SERVICENTER 12/15/2020 12/15/2020 27.57 101511 - DOUGLAS TRUCK PARTS 12/15/2020 12/15/2020 303.18 101511 - DOUGLAS TRUCK PARTS 12/15/2020 12/15/2020 183.98 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 21.36 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 (30.72) 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 59.94 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 85.29 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 167.29 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 183.36 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 2,016.08 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 153.78 227800 - GOLF MILL FORD 12/15/2020 12/15/2020 85.29 102281 - HAVEY COMMUNICATIONS INC.12/15/2020 12/15/2020 328.00 102281 - HAVEY COMMUNICATIONS INC.12/15/2020 12/15/2020 91.90 16406 - IMPERIAL SUPPLIES, LLC 12/15/2020 12/15/2020 30.47 16406 - IMPERIAL SUPPLIES, LLC 12/15/2020 12/15/2020 104.08 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 12/15/2020 12/15/2020 203.07 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 12/15/2020 12/15/2020 111.31 120232 - INTERSTATE POWER SYSTEMS, INC.12/15/2020 12/15/2020 963.54 120232 - INTERSTATE POWER SYSTEMS, INC.12/15/2020 12/15/2020 (180.00) 14988 - JX PETERBILT / JX ENTERPRISES, INC.12/15/2020 12/15/2020 912.81 14988 - JX PETERBILT / JX ENTERPRISES, INC.12/15/2020 12/15/2020 459.54 102994 - LEACH ENTERPRISES, INC.12/15/2020 12/15/2020 257.94 102994 - LEACH ENTERPRISES, INC.12/15/2020 12/15/2020 184.28 102994 - LEACH ENTERPRISES, INC.12/15/2020 12/15/2020 301.24 102994 - LEACH ENTERPRISES, INC.12/15/2020 12/15/2020 14.40 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 156.36 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 231.82 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 317.94 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 294.71 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 53.99 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 15.12 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 310.87 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 12/15/2020 12/15/2020 579.14 103490 - MONROE TRUCK EQUIPMENT 12/15/2020 12/15/2020 3,862.00 103795 - NORTH SHORE TOWING 12/15/2020 12/15/2020 350.00 252920 - ORLANDO AUTO TOP 12/15/2020 12/15/2020 575.00 252920 - ORLANDO AUTO TOP 12/15/2020 12/15/2020 275.00 17289 - PAGCO INCORPORATED 12/15/2020 12/15/2020 526.64 104453 - ROLAND MACHINERY COMPANY 12/15/2020 12/15/2020 3,720.81 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 12/15/2020 12/15/2020 260.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 12/15/2020 12/15/2020 .59 104895 - SPRING ALIGN 12/15/2020 12/15/2020 930.00 104918 - STANDARD EQUIPMENT COMPANY 12/15/2020 12/15/2020 348.16 106333 - WEST SIDE TRACTOR SALES 12/15/2020 12/15/2020 13.23 106333 - WEST SIDE TRACTOR SALES 12/15/2020 12/15/2020 216.68 106333 - WEST SIDE TRACTOR SALES 12/15/2020 12/15/2020 60.57 Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 GREENWAYS VEHICLE #502 LEAF SPRINGS REM VEHICLE #743 BEARINGS STREETS VEHICLE #681 COOLING SYSTEM STREETS VEHICLE #681 PARTS STREETS VEHICLE #680 HORN PD VEHICLE #40 REBUILD SEAT SHOP SUPPLIES STREETS VEHICLE #682 REPAIRS STREETS VEHICLE #623 BRAKES FIRE VEHICLE #A-23 PARTS STOCK FOR FIRE DEPARTMENT VEHICLES STOCK FOR FIRE DEPARTMENT TAILGATE AND CAMERA FOR VEHICLE #622 FIRE VEHICLE #E-21 TOW PD VEHICLE #13 FIRE VEHICLE #E-22 AIR FILTER FIRE VEHICLE #T22 DOOR HANDLE FIRE VEHICLE #E-24 BUMPER HOSE STRAPS SHOP SUPPLIES STOCK FOR FIRE DEPARTMENT STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET FIRE DEPARTMENT COOLANT AND HEATING BATTERIES FOR MULTIPLE VEHICLES STOCK FOR BATTERIES CORE RETURN AUTOMOTIVE PARTS REM VEHICLE #736 PARTS PD VEHICLE #14 PARTS EPD VEHICLE #300 LIGHTS STOCK FOR FLEET STOCK FOR FLEET STOCK FOR BATTERIES PD VEHICLE #74 STEERING MOTOR POOL VEHICLE #780 PARTS STOCK FOR FLEET PD VEHICLE #74 FRONT SUSPENSION PD VEHICLE #44 SEAT BELT SHOP TOOLS PD VEHICLE #25 RADIO CREDIT FOR PARTS PD VEHICLE #53 SIDE WINDOWS PD VEHICLE #69 SEAT BELT REM VEHICLE #705 DEF STOCK FOR MIRRORS REM VEHICLE BRAKE VALVE REM STOCK FOR WIRE HARNESS STOCK FOR FUEL FILTERS FIRE VEHICLE #E-24 PUMP TEST FIRE VEHICLE #E-25 REPAIRS FIRE VEHICLE #E-25 PUMP TEST STOCK ITEMS FOR FLEET STOCK FOR FLEET STOCK FOR HEAD LIGHT BULBS STOCK FOR HEAD LIGHT BULBS STOCK FOR HEAD LIGHT BULBS STOCK FOR FLEET STOCK FOR FILTERS STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR HEAD LIGHT BULBS Account 65060 - MATER. TO MAINT. AUTOS GREENWAYS VEHICLE #506 IGNITION FIRE 1-22 REFLECTORS REFLECTORS FOR STOCK FILTERS FOR STOCK FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021 FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021 FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021 Account 65035 - PETROLEUM PRODUCTS Totals Invoice Transactions Account 65020 - CLOTHING Totals Invoice Transactions Account 65035 - PETROLEUM PRODUCTS FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021 FUEL PURCHASE FOR JULY 6 2020 - JULY 5 2021 Account 65020 - CLOTHING UNIFORMS UNIFORMS UNIFORMS UNIFORMS SHOP SUPPLIES ITEMS FOR SNOW SNOW SUPPLIES Account 65015 - CHEMICALS/ SALT Totals Invoice Transactions NORTH TANK REPAIRS MULTIPLE SAFETY LANE INSPECTIONS Account 62245 - OTHER EQMT MAINTENANCE Totals Invoice Transactions Account 65015 - CHEMICALS/ SALT Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7705 - GENERAL SUPPORT Totals Invoice Transactions Business Unit 7710 - FLEET MAINTENANCE Account 62245 - OTHER EQMT MAINTENANCE MULTIPLE CAR WASHES Business Unit 7705 - GENERAL SUPPORT Account 62380 - COPY MACHINE CHARGES COPIER CHARGES Account 62380 - COPY MACHINE CHARGES Totals Invoice Transactions Run by Tera Davis on 12/08/2020 10:27:14 AM Page 25 of 37 A1.Page 193 of 647 600 FLEET SERVICES FUND Vendor G/L Date Received Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Invoice Description 105688 - ZARNOTH BRUSH WORKS, INC.12/15/2020 12/15/2020 1,389.80 105688 - ZARNOTH BRUSH WORKS, INC.12/15/2020 12/15/2020 845.08 105688 - ZARNOTH BRUSH WORKS, INC.12/15/2020 12/15/2020 1,228.00 105688 - ZARNOTH BRUSH WORKS, INC.12/15/2020 12/15/2020 1,994.00 73 $32,217.50 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 1,870.42 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 1,717.68 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 345.99 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 172.00 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 396.99 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 319.48 245860 - WENTWORTH TIRE SERVICE 12/15/2020 12/15/2020 1,141.09 7 $5,963.65 13413 - EMERGENT SAFETY SUPPLY 12/15/2020 12/15/2020 66.00 13413 - EMERGENT SAFETY SUPPLY 12/15/2020 12/15/2020 123.50 13413 - EMERGENT SAFETY SUPPLY 12/15/2020 12/15/2020 34.50 3 $224.00 98 $100,205.02 99 $100,228.63 99 $100,228.63Fund 600 - FLEET SERVICES FUND Totals Invoice Transactions Account 65090 - SAFETY EQUIPMENT Totals Invoice Transactions Business Unit 7710 - FLEET MAINTENANCE Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Invoice Transactions Account 65090 - SAFETY EQUIPMENT SAFETY GOGGLES SAFETY EQUIPMENT SAFETY GLASSES REM VEHICLE #713 TIRES WATER VEHICLE #936 REPAIR STOCK FOR TIRES WATER VEHICLE #936 TIRES Account 65065 - TIRES & TUBES Totals Invoice Transactions Account 65065 - TIRES & TUBES STREETS VEHICLE #680 TIRES STREETS VEHICLE #680 TIRES MULTIPLE VEHICLE TIRES STOCK FOR SWEEPERS RUBBER BLADES FOR GREENWAYS VEHICLES REM SWEEPERS FOR REPLACEMENT BROOMS REM SWEEPER WIPERS Account 65060 - MATER. TO MAINT. AUTOS Totals Run by Tera Davis on 12/08/2020 10:27:14 AM Page 26 of 37 A1.Page 194 of 647 605 INSURANCE FUND Vendor G/L Date Received Date Payment Date Invoice Amount 17487 - BROTHERS & THOMPSON, P.C.12/15/2020 12/15/2020 2,359.50 17487 - BROTHERS & THOMPSON, P.C.12/15/2020 12/15/2020 1,638.00 17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 12/15/2020 12/15/2020 2,375.00 17424 - ROCK FUSCO & CONNELLY, LLC 12/15/2020 12/15/2020 9,913.56 279678 - TRIBLER ORPETT & MEYER, P. C.12/15/2020 12/15/2020 5,595.00 279678 - TRIBLER ORPETT & MEYER, P. C.12/15/2020 12/15/2020 3,550.50 6 $25,431.56 6 $25,431.56 104663 - SENIORS CHOICE 12/15/2020 12/15/2020 1,940.99 1 $1,940.99 1 $1,940.99 7 $27,372.55 7 $27,372.55 * = Prior Fiscal Year Activity 545 $3,405,194.77 Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Fund 605 - INSURANCE FUND Totals Invoice Transactions Invoice Transactions Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE SENIORS CHOICE MONTHLY BILLING Account 66054 - MEDICARE SUPPLEMENT- SENIOR'S CHOICE Totals Invoice Transactions Business Unit 7801 - EMPLOYEE BENEFITS Totals Invoice Transactions Business Unit 7801 - EMPLOYEE BENEFITS Account 62130 - LEGAL SERVICES-GENERAL OUTSIDE LEGAL COST OUTSIDE LEGAL COST LABOR GENERAL OUTSIDE LEGAL COST OUTSIDE LEGAL COST OUTSIDE LEGAL COST Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Transactions Business Unit 7800 - RISK MANAGEMENT Totals Invoice Transactions Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Accounts Payable by G/L Distribution Report Payment Date Range 12/15/20 - 12/15/20 CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Run by Tera Davis on 12/08/2020 11:17:20 AM Page 27 of 37 A1.Page 195 of 647 Vendor G/L Date Received Date Payment Date Invoice Amount 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 12/01/2020 12/01/2020 21,000.00 1 $21,000.00 1 $21,000.00 1 $21,000.00 1 $21,000.00 17752 - CENTRAL STREET EVANSTON 11/19/2020 11/18/2020 22,084.58 17752 - CENTRAL STREET EVANSTON 11/19/2020 11/18/2020 70,209.61 2 $92,294.19 2 $92,294.19 2 $92,294.19 2 $92,294.19 14988 - JX PETERBILT / JX ENTERPRISES, INC.11/19/2020 11/18/2020 149,774.00 1 $149,774.00 1 $149,774.00 1 $149,774.00 1 $149,774.00 17964 - FAMILY FENCES LTD 12/01/2020 12/01/2020 23,900.00 1 $23,900.00 1 $23,900.00 1 $23,900.00 1 $23,900.00 17942 - MICHELLE COONEY 11/19/2020 11/18/2020 345.00 1 $345.00 1 $345.00 1 $345.00 1 $345.00 * = Prior Fiscal Year Activity 30 $287,313.19 Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7036 - SHERMAN GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE *EMERGENCY FENCE INSTALLATION: 821 DAVIS/SHERMAN PLAZA GARAGE Fund 505 - PARKING SYSTEM FUND Totals Invoice Transactions Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Invoice Transactions Business Unit 7036 - SHERMAN GARAGE Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Department 21 - COMMUNITY DEVELOPMENT Totals Invoice Transactions Fund 215 - CDBG FUND Totals Invoice Transactions Account 62509 - SERVICE AGREEMENTS/ CONTRACTS *CDBG-CV FOOD ASSISTANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Transactions Business Unit 5226 - CDBG-CV Totals Invoice Transactions Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Business Unit 5226 - CDBG-CV Fund 360 - SPECIAL SERVICE AREA (SSA) #8 Department 99 - NON-DEPARTMENTAL Business Unit 3608 - SSA #8 ADMINISTRATION CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 Invoice Description Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 12.15.2020 Account 62517 - SPECIAL SERVICE AREA AGREEMENT *SECOND COLLECTION SSA#8 DISTRIBUTION *SECOND COLLECTION SSA#7 DISTRIBUTION Account 62517 - SPECIAL SERVICE AREA AGREEMENT Totals Invoice Transactions Business Unit 3608 - SSA #8 ADMINISTRATION Totals Invoice Transactions Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Fund 360 - SPECIAL SERVICE AREA (SSA) #8 Totals Invoice Transactions Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT *PWA VEHICLE #580 HOOK LIFT TRUCK Account 65550 - AUTOMOTIVE EQUIPMENT Totals Invoice Transactions Business Unit 7780 - VEHICLE REPLACEMENTS Totals Invoice Transactions Department 19 - ADMINISTRATIVE SERVICES Totals Invoice Transactions Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Invoice Transactions Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL *CLAIMS CHECK Account 62130 - LEGAL SERVICES-GENERAL Totals Invoice Transactions Business Unit 7800 - RISK MANAGEMENT Totals Invoice Transactions Department 99 - NON-DEPARTMENTAL Totals Invoice Transactions Fund 605 - INSURANCE FUND Totals Invoice Transactions Invoice Transactions Run by Tera Davis on 12/09/2020 07:26:12 AM Page 28 of 37 A1.Page 196 of 647 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,225,926.37 VARIOUS VARIOUS CASUALTY LOSS 37,344.49 VARIOUS VARIOUS WORKERS COMP 12,170.67 VARIOUS VARIOUS WORKERS COMP 18,387.91 1,293,829.44 VARIOUS VARIOUS BMO PURHASING CARD-SEPTEMBER, 2020 174,038.65 VARIOUS TWIN EAGLE NATURAL GAS-OCTOBER, 2020 5,888.60 179,927.25 VARIOUS VARIOUS COVID-19 MICRO ENTERPRISE GRANT 41,500.00 41,500.00 1,515,256.69 Grand Total $5,207,764.65 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 12.15.2020 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 29 of 37 A1.Page 197 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS ZOOM.US 888-799-9666 CA 95113 14.99$ 9/25/2020 65095 OFFICE SUPPLIES MONTHLY ZOOM INVOICE FOR 9/24 TO 10/23/2020 ADMIN SVCS/311 CHICAGO WATER & FIRE R IL 60126 225.00$ 9/2/2020 65090 SAFETY EQUIPMENT CLEAN UP FROM COVID EXPOSURE VEHICLE AND OFFICE. ADMIN SVCS/311 SQ UNNI CA 94132 18.95$ 9/2/2020 64505 TELCOMMUNICATIONS COMPOST BAGS FOR POLICE DEPARTMENT/FOOD AND COFFEE GROUNDS ADMIN SVCS/311 JEWEL OSCO 3428 IL 60202 40.41$ 9/3/2020 65090 SAFETY EQUIPMENT CLEANING WIPES ADMIN SVCS/311 MARIANOS #525 IL 60068 5.98$ 9/7/2020 65090 SAFETY EQUIPMENT WIPES FOR STATION ADMIN SVCS/311 CHICAGO WATER & FIRE R IL 60126 150.00$ 9/11/2020 65090 SAFETY EQUIPMENT STATION CLEANING COVID19 ADMIN SVCS/311 WM SUPERCENTER #1998 IL 60076 15.78$ 9/14/2020 65090 SAFETY EQUIPMENT WIPES ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 112.27$ 8/26/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FLOOR DRAINS IN BUILDING D ADMIN SVCS/FAC MGMT HELPING HANDS CLEANING IL 60126 592.00$ 8/26/2020 62355 LAUNDRY/OTHER CLEANING DISINFECTING - COVID ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 220.99$ 8/26/2020 65050 BUILDING MAINTENANCE MATERIAL POWER AND CAT5 AT MAIN LIBRARY ADMIN SVCS/FAC MGMT IN CENTRAL COAST SAIL IL 61115 1,750.00$ 8/26/2020 65090 SAFETY EQUIPMENT PPE SUPPLIES ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 517.99$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL NEW PUMP FOR BOILER ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 111.07$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL BATTERIES FOR STOCK ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 64.18$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR AIR LINES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 28.38$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CAMERA INSTALL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 52.08$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PLUG REPAIR AT FIRE 1 ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 12.98$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOT KILLER SHOWER DRAIN ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 141.00$ 8/27/2020 65050 BUILDING MAINTENANCE MATERIAL POWER FOR MAIN LIBRARY ADMIN SVCS/FAC MGMT CONNEXION IL 60089 1,174.87$ 8/28/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ART WORK AT SHERMAN PLAZA ADMIN SVCS/FAC MGMT CONNEXION IL 60089 1,174.88$ 8/28/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ART WORK AT SHERMAN PLAZA ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 10.49$ 8/28/2020 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 60.05$ 8/28/2020 65050 BUILDING MAINTENANCE MATERIAL CABLE PULL ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 60.61$ 8/28/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS TO INSTALL DISHWASHER ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 81.05$ 8/28/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ROOF TOP UNIT ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 (100.00)$ 8/31/2020 65090 SAFETY EQUIPMENT REFUND - WRONG PRODUCT - COVID ADMIN SVCS/FAC MGMT FEDEX 396241711100 TN 38116 9.05$ 8/31/2020 62275 POSTAGE CHARGEBACKS MAIL PACKAGE FOR FLEET DEPARTMENT ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 723.38$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CARRIER FOR 4TH FLOOR MENS TOILET ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,000.00$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CARRIER FOR 4TH FLOOR MENS TOILET ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 245.30$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FLUSH HEAD REPAIRS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 24.95$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL INSTALLED NEW HINGES AT MASON PARK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 53.18$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR WALL ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 8/31/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 96.45$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ART WORK REPAIR AT FIRE 5 ADMIN SVCS/FAC MGMT SUPERIOR INDUSTRIAL SP IL 60714 741.15$ 8/31/2020 65040 JANITORIAL SUPPLIES TOILETRIES FOR SERVICE CENTER ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 13.58$ 9/1/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CAMERA INSTALL AT FIRE DEPT HQ ADMIN SVCS/FAC MGMT SARPINO S PIZZERIA EVA IL 60202 122.37$ 9/1/2020 65025 FOOD LUNCH FOR TRAINING ADMIN SVCS/FAC MGMT PHOENIX FIRE SYSTEMS IL 60423 925.00$ 9/1/2020 62225 BLDG MAINT SVCS YEARLY PREVENTATIVE MAINTENANCE AT SERVICE CENTER ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 781.14$ 9/1/2020 62225 BLDG MAINT SVCS OH DOORS PREVENTATIVE MAINTENANCE ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 2,311.26$ 9/1/2020 62225 BLDG MAINT SVCS OH DOORS PREVENTATIVE MAINTENANCE ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 20.98$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HEAT PUMPS ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 25.93$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SEALER FOR HEAT PUMPS ADMIN SVCS/FAC MGMT GRAINGER IL 60045 194.10$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LIGHT UPGRADE AT CIVIC CENTER ADMIN SVCS/FAC MGMT GRAINGER IL 60045 13.78$ 9/2/2020 65060 MATERIALS TO MAINTAIN AUTOSL ANCHOR SHACKLES FOR FLEET ADMIN SVCS/FAC MGMT GRAINGER IL 60045 158.47$ 9/2/2020 65060 MATERIALS TO MAINTAIN AUTOSL ANCHOR SHACKLES FOR FLEET ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 1,073.75$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TOILET CARRIER ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 682.87$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL AND TOOLS FOR TROUBLESHOOT REPAIR AT MAIN LIBRARY ADMIN SVCS/FAC MGMT VARIDESK 1800 207 258 TX 75019 395.00$ 9/2/2020 65625 FURNITURES AND FIXTURES VARIDESK FOR KEN CHERRY ADMIN SVCS/FAC MGMT NCH CORPORATION 972438 TX 75062 132.00$ 9/2/2020 62225 BLDG MAINT SVCS PREVENTATIVE MAINTENANCE AT SERVICE CENTER ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 71.03$ 9/3/2020 62225 BLDG MAINT SVCS MONTHLY PREVENTATIVE MAINTENANCE AT BENT PARK ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 116.92$ 9/3/2020 62225 BLDG MAINT SVCS MONTHLY PREVENTATIVE MAINTENANCE AT CHURCH GARAGE ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 459.00$ 9/3/2020 62225 BLDG MAINT SVCS MONTHLY PREVENTATIVE MAINTENANCE AT CIVIC CENTER FOR PEST ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 116.93$ 9/3/2020 62225 BLDG MAINT SVCS MONTHLY PREVENTATIVE MAINTENANCE AT MAPLE GARAGE ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 28.07$ 9/3/2020 65085 MINOR EQUIP & TOOLS TOOL ID ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 122.86$ 9/3/2020 65050 BUILDING MAINTENANCE MATERIAL CAT 5 FOR MAIN LIBRARY ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 278.04$ 9/3/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FLEET CORD REPLACEMENT ADMIN SVCS/FAC MGMT IL FIRE MARSHAL FEE IL 62703 71.58$ 9/3/2020 62225 BLDG MAINT SVCS YEARLY PREVENTATIVE MAINTENANCE AT FIRE STATION 3 ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 57.89$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REROUTING WATER LINE ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 239.34$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL REROUTING WATER LINES ADMIN SVCS/FAC MGMT FOX VALLEY FIRE AND SA IL 60124 514.99$ 9/4/2020 62225 BLDG MAINT SVCS FIRE SUPPRESSION AND ANNUAL INSPECTION ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 14.38$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BATTERIES FOR STOCK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 46.17$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL COVID- PLASTIC SHIELD AT GIBBS ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 793.19$ 9/4/2020 62225 BLDG MAINT SVCS OH PREVENTATIVE MAINTENANCE AT FIRE STATION 1 ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 723.20$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LIGHT BULBS AND BALLAST ADMIN SVCS/FAC MGMT WWP SMITHEREEN PEST MA IL 60714 150.00$ 9/4/2020 62225 BLDG MAINT SVCS MONTHLY PEST CONTROL TREATMENT FOR SERVICE CENTER ADMIN SVCS/FAC MGMT THERMOSYSTEMS, INC. IL 60126 672.00$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REFRIGERANT FOR THE BUILDINGS ADMIN SVCS/FAC MGMT THERMOSYSTEMS, INC. IL 60126 1,344.00$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR STOCK ADMIN SVCS/FAC MGMT THERMOSYSTEMS, INC. IL 60126 1,344.00$ 9/7/2020 65085 MINOR EQUIP & TOOLS R22 REFRIGERANT ADMIN SVCS/FAC MGMT SQ BENNISONS BAKERY IL 60201 44.89$ 9/7/2020 65025 FOOD FOOD FOR STAFF ADMIN SVCS/FAC MGMT ALLEGRA MARKETING PRIN IL 60202 59.00$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL SIGNS FOR COVID ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 152.73$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL COVID EXPENSES - PLASTIC SHIELD ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 24.67$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PAINT SUPPLIES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 42.36$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL POWER STOCK ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 52.92$ 9/7/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR INSTALLING FOURTH FLOOR MENS TOILET ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 248.04$ 9/7/2020 65090 SAFETY EQUIPMENT COVID-19 SAFETY VEST/PONCHOS ADMIN SVCS/FAC MGMT LAPORT INC IL 60608 271.08$ 9/7/2020 62355 LAUNDRY/OTHER CLEANING COVID-19 SANITIZER ORDER FROM MARCH November 23, 2020 Page 1 of 8Page 30 of 37A1.Page 198 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 195.99$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPLACEMENT FUSES FOR STOCK ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 120.82$ 9/7/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FLEET REPLACEMENT REPAIR ADMIN SVCS/FAC MGMT GIGIO S IL 60201 53.15$ 9/9/2020 65090 SAFETY EQUIPMENT TESTING FOR COVID ADMIN SVCS/FAC MGMT TST TAG S BAKERY IL 60201 79.93$ 9/10/2020 65025 FOOD COVID-19 BREAKFAST FOR EOC ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 70.20$ 9/10/2020 65090 SAFETY EQUIPMENT RAIN SUITS/ SPRING CLAMP SET ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 9/10/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT GRAINGER IL 60045 82.44$ 9/11/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR MAINTENANCE FOR FLEETWOOD ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 23.26$ 9/11/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR MENS FORTH FLOOR TOILET ADMIN SVCS/FAC MGMT BURGER KING #9067 Q07 IL 60201 6.57$ 9/11/2020 65090 SAFETY EQUIPMENT TESTING FOR COVID ADMIN SVCS/FAC MGMT DUNKIN #306178 Q35 IL 60201 47.37$ 9/11/2020 65025 FOOD COVID-19 BREAKFAST FOR COVID TESTS ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 8.02$ 9/11/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FIRE EXTINGUISHER CABINET ADMIN SVCS/FAC MGMT NORTH SHORE TOWING INC IL 60202 75.00$ 9/11/2020 62245 OTHER EQ MAINT TOW SERVICE ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 142.64$ 9/11/2020 65050 BUILDING MAINTENANCE MATERIAL LIGHTS AND POWER AT MAJOR BUILDINGS ADMIN SVCS/FAC MGMT CONNEXION IL 60089 100.00$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL ART WORK FREIGHT AT SHERMAN PLAZA ADMIN SVCS/FAC MGMT ALLEGRA MARKETING PRIN IL 60202 50.00$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL SIGNS FOR COVID ADMIN SVCS/FAC MGMT EL PUEBLITO MEXICAN IL 60202 81.31$ 9/14/2020 65025 FOOD COVID-19 LUNCH FOR COVID TESTERS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 8.92$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 2.87$ 9/14/2020 65085 MINOR EQUIP & TOOLS SCREWS FOR CIVIC CENTER ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 57.46$ 9/14/2020 65060 MATERIALS TO MAINTAIN AUTOSL TOOLS FOR HITCH PIN AND RETURN SPRING ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 213.82$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR UPS INSTALL AT PD ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 266.86$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL POWER POST AND BOX CAT5 AT MAIN LIBRARY ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 44.26$ 9/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR MENS FORTH FLOOR TOILET ADMIN SVCS/FAC MGMT U-HAUL-EVANSTON #75876 IL 60201 124.50$ 9/15/2020 65050 BUILDING MAINTENANCE MATERIAL COVID-19 BOXES FOR MIKE RIVERA ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 317.06$ 9/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR HVAC FILTERS ADMIN SVCS/FAC MGMT EVANSTON LUMBER IL 60202 100.00$ 9/15/2020 65050 BUILDING MAINTENANCE MATERIAL REPAIR PERGOLA AT ECOLOGY ADMIN SVCS/FAC MGMT IL TOLLWAY-CALL CENTER IL 60515 19.09$ 9/15/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 49.55$ 9/15/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DATA LINE MOVE AT CROWN ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 467.11$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL COVID-19 PALLET JACK/ SHRINK WRAP ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 13.57$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DATA LINE MOVE AT CROWN ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 4.05$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL BUSHING FOR RELIEF VALVE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 9.51$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR MENS FORTH FLOOR TOILET ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 70.28$ 9/16/2020 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCK ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 220.81$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL CAT 5 POWER FOR SERVICE CENTER ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 394.71$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER REPAIR ADMIN SVCS/FAC MGMT GEMPLERS WI 53546 239.76$ 9/17/2020 65090 SAFETY EQUIPMENT SUPPLIES FOR SHOP ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 14.60$ 9/17/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR KEY COPIES ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 14.69$ 9/17/2020 65025 FOOD COVID-19 POP FOR EOC ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 188.91$ 9/17/2020 65050 BUILDING MAINTENANCE MATERIAL LIFT POWER FOR FLEET SERVICES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 158.56$ 9/17/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TRANSFER SWITCH INSTALL AT PD ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 472.00$ 9/17/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CAMERA PROJECT FOR NOYES ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 593.94$ 9/18/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER FOR FIRE 2 ADMIN SVCS/FAC MGMT GEMPLERS WI 53546 207.92$ 9/18/2020 65090 SAFETY EQUIPMENT SUPPLIES FOR THE SERVICE CENTER SHOP ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 42.16$ 9/18/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR UPS SWITCH FOR NOYES ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 5.16$ 9/18/2020 65050 BUILDING MAINTENANCE MATERIAL KEY TO BLEED RADIATORS ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 33.52$ 9/18/2020 65050 BUILDING MAINTENANCE MATERIAL FLEET SERVICES BUILDING LOFT SPACE RACK ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 9/18/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/FAC MGMT IN RISE DISTRIBUTION IL 60516 2,625.00$ 9/18/2020 65090 SAFETY EQUIPMENT COVID- N95 MASKS ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 145.00$ 9/18/2020 65050 BUILDING MAINTENANCE MATERIAL POWER BREAKERS AT MAJOR BUILDINGS ADMIN SVCS/FAC MGMT GROUND PENETRATING RAD OH 43617 450.00$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL FLOOR XRAY FOR SERVICE CENTER ADMIN SVCS/FAC MGMT INTERSTATE ALL BATTERY IL 60047 44.05$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FIRE PANEL AT CIVIC CENTER ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 60.09$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR GOOSE NECK SPOUT FOR KITCHEN ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 64.77$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL PARTS TO INSTALL RADIATOR PANEL AT PD ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 35.72$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CAMERA PROJECT AT NOYES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 27.89$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL REPAIR ROOF LEAK AT 727 HOWARD ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 18.31$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ACCESS PANEL FOR CEILING LEAK AT ANIMAL SHELTER ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 200.82$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR PAINTING FENCE ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 44.33$ 9/21/2020 65050 BUILDING MAINTENANCE MATERIAL NEW THERMOCOUPLE FOR HARLEY CLARKE ADMIN SVCS/FAC MGMT SUSTAINABLE SUPPLY CO 80021 992.97$ 9/21/2020 62355 LAUNDRY/OTHER CLEANING COVID- WIPES ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 156.37$ 9/22/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR EXTERIOR LIGHT INSTALL ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 437.69$ 9/23/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WATER LEAK ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 28.00$ 9/23/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR BOILER ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 3,248.60$ 9/24/2020 62355 LAUNDRY/OTHER CLEANING COVID- ELECTRIC DISINFECTING SPRAY ADMIN SVCS/FAC MGMT GEMPLERS WI 53546 43.10$ 9/24/2020 65050 BUILDING MAINTENANCE MATERIAL SIGNS FOR COVID ADMIN SVCS/FAC MGMT NEW RIDE INC IL 60201 611.72$ 9/24/2020 62340 IS SUPPORT FEES PD CAR SERVICE ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 34.89$ 9/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CAMERA PROJECT AT NOYES ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 36.18$ 9/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO REPAIR CEILING IN JUVENILE AT PD ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 118.63$ 9/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO RUN NEW CONDENSATE AT LEVY ADMIN SVCS/FAC MGMT FEDEX 397122231518 TN 38116 12.06$ 9/25/2020 62275 POSTAGE CHARGEBACKS FEDEX CHARGE FOR TOOLS ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 536.11$ 9/25/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LOCKS FOR STAIRWELLS AT SHERMAN PLAZA ADMIN SVCS/FAC MGMT GRAINGER IL 60045 330.88$ 9/25/2020 65050 BUILDING MAINTENANCE MATERIAL NEW PUMP TO CLEAN CONDENSER AT SERVICE CENTER ADMIN SVCS/FAC MGMT MCKENNA AUTOMOTIVE IL 60076 781.40$ 9/25/2020 65060 MATERIALS TO MAINTAIN AUTOSL VEHICLE #657 HYD. HOSE AND HYD. COUPLER ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076 999.62$ 9/25/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WATER LINE AT SERVICE CENTER ADMIN SVCS/FAC MGMT GIGIO S IL 60201 46.09$ 9/25/2020 65025 FOOD LUNCH FOR STREETS/ FM PER PEDRO ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 6.82$ 9/25/2020 65025 FOOD LUNCH FOR STREETS/ FM PER PEDRO ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 9/25/2020 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT ADMIN SVCS/HUMAN RES PAYPAL DOODLE AG CA 95131 69.00$ 9/21/2020 62360 MEMBERSHIP DUES ANNUAL MEMBERSHIP FOR ONLINE SCHEDULER ADMIN SVCS/HUMAN RES EQF TALX CORPORATION MO 63146 41.95$ 9/24/2020 62160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATION ADMIN SVCS/HUMAN RES EQF TALX CORPORATION MO 63146 41.95$ 9/24/2020 62160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATION November 23, 2020 Page 2 of 8Page 31 of 37A1.Page 199 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 500.00$ 8/26/2020 64505 TELCOMMUNICATIONS ZENDESK 311 CALL CENTER TALK RECHARGE ADMIN SVCS/INFO SYS SRFAX BC V9T 0H2 72.74$ 8/26/2020 62250 COMPUTER EQUIPMENT MAINT SRFAX RENEWAL ADMIN SVCS/INFO SYS KNACK.COM PA 17543 79.00$ 8/28/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 868.72$ 8/28/2020 62295 TRAINING & TRAVEL 38390 FIRE LAPTOP FOR TRAINING ROOM ADMIN SVCS/INFO SYS SCREENCONNECT SOFTWARE FL 33634 54.00$ 8/31/2020 62250 COMPUTER EQUIPMENT MAINT SCREENCONNECT SOFTWARE FOR REMOTE MANAGEMENT ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 1,737.44$ 8/31/2020 65555 PERSONAL COMPUTER EQ 2 DELL LAPTOPS FOR LOAN ADMIN SVCS/INFO SYS HELLO HELLOSIGN CA 94158 100.00$ 8/31/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS AT&T BILL PAYMENT TX 75202 88.49$ 9/1/2020 64540 TELECOMMUNICATIONS - WIRELESS FOUNTAIN SQUARE BLUE LIGHT EMERGENCY PHONE KIOSKS - CELLULAR UPLINKS ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 9/1/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS LIBERATED SYNDICATION PA 15213 15.00$ 9/2/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS SOURCE IT TECHNOLOGIES CT 06840 2,371.20$ 9/3/2020 65555 PERSONAL COMPUTER EQ YUBIKEY MFA FOBS ADMIN SVCS/INFO SYS ZOOM.US CA 95113 9.67$ 9/4/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 910.38$ 9/7/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,987.53$ 9/7/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - CAMERAS ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 284.98$ 9/7/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - MONITOR STANDS ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 1,591.69$ 9/8/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - DVRS AND MOUNTS ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 2,450.12$ 9/8/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - PTZ CAMERAS AND MOUNTING BRACKETS ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 224.62$ 9/8/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - TURBOHD CAMERAS ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 2,021.58$ 9/9/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - TURBOHD CAMERAS ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 1,271.82$ 9/9/2020 65515 OTHER IMPROVEMENTS NOYES IP CAMERA PROJECT - CISCO SFP TRANSCEIVERS ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 2,351.31$ 9/9/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - CISCO NETWORK SWITCH ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 813.02$ 9/9/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - CISCO POWER SUPPLY MODULE ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 714.96$ 9/9/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - LCD DISPLAYS ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 739.98$ 9/9/2020 62341 INTERNET SOLUTION PROVIDERS SSL CERTIFICATE RENEWAL ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 813.02$ 9/10/2020 65515 OTHER IMPROVEMENTS NOYES CAMERA PROJECT - CISCO POWER SUPPLY MODULE ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 2,351.31$ 9/10/2020 65515 OTHER IMPROVEMENTS NOYES IP CAMERA PROJECT - CISCO NETWORK SWITCH ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 1,057.94$ 9/10/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - DELL SECURITY FRONT DESK WORKSTATION ADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 500.00$ 9/10/2020 62341 INTERNET SOLUTION PROVIDERS 311 VIRTUAL CALL CENTER ADMIN SVCS/INFO SYS CALENDLY GA 30363 15.00$ 9/14/2020 62250 COMPUTER EQUIPMENT MAINT CALENDLY SOFTWARE PERMIT DESK SCHEDULING ADMIN SVCS/INFO SYS CDW GOVT #1188016 IL 60061 1,087.20$ 9/14/2020 65515 OTHER IMPROVEMENTS NOYES CAMERA PROJECT - CISCO TWINAX CABLING ADMIN SVCS/INFO SYS DMI DELL BUS ONLINE TX 78682 127.49$ 9/14/2020 62250 COMPUTER EQUIPMENT MAINT DELL LAPTOP REPLACEMENT BATTERY ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 570.00$ 9/14/2020 62250 COMPUTER EQUIPMENT MAINT 10 GOOGLE CHROME DEVICE LICENSES ADMIN SVCS/INFO SYS FOXIT SOFTWARE CA 94538 1,074.00$ 9/14/2020 62250 COMPUTER EQUIPMENT MAINT 5 FOXIT DESKTOP LICENSES ADMIN SVCS/INFO SYS ZOOM.US CA 95113 4.52$ 9/14/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS VIRTRU CORPORATION DC 20036 161.39$ 9/15/2020 62340 IS SUPPORT FEES MONTHLY VIRTRU EMAIL ENCRYPTION COVID CONTACT TRACE ADMIN SVCS/INFO SYS TABLEAU SOFTWARE, LLC WA 98103 441.00$ 9/15/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS ONEREACH CO 80211 198.00$ 9/16/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS DROPBOX XR475THF5MT7 CA 94107 19.99$ 9/16/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZOOM.US CA 95113 1.93$ 9/16/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS CDW GOVT #1434218 IL 60061 290.32$ 9/17/2020 65615 INFRASTRUCTURE SUPPLIS ULTRA POE+ INJECTORS ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 868.72$ 9/17/2020 65555 PERSONAL COMPUTER EQ LAPTOP RECREATION 38826-3 ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 3,372.35$ 9/17/2020 65555 PERSONAL COMPUTER EQ 5 OPTIPLEX DESKTOP PC'S EPD ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 868.72$ 9/17/2020 65095 OFFICE SUPPLIES LAPTOP RECREATION 38826-2 ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 868.72$ 9/17/2020 65095 OFFICE SUPPLIES LAPTOP RECREATION 38826-1 ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 698.20$ 9/18/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - MOUNTS ADMIN SVCS/INFO SYS METROCOUNT USA MD 20759 360.00$ 9/18/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS METROCOUNT USA MD 20759 969.00$ 9/18/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS CDW GOVT #1507009 IL 60061 347.77$ 9/18/2020 65615 INFRASTRUCTURE SUPPLIS REPLACEMENT APC UPS BATTERY PACK MODULE - CIVIC CENTER ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 39.34$ 9/18/2020 62341 INTERNET SOLUTION PROVIDERS DOMAIN REGISTRATION ANNULA RENEWAL - HIREEVANSTON.COM AND HIREEVANSTON.ORG ADMIN SVCS/INFO SYS ASANA.COM CA 94103 337.25$ 9/18/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 9/21/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 2,343.96$ 9/21/2020 65615 INFRASTRUCTURE SUPPLIS DELL HDDS FOR SERVERS ADMIN SVCS/INFO SYS GOOGLE GOOGLE STORAGE CA 94043 1.99$ 9/21/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS ASANA.COM CA 94103 674.50$ 9/21/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZENDESK, INC. CA 94103 5,310.00$ 9/21/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS ZOOM.US CA 95113 539.77$ 9/21/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 7.28$ 9/22/2020 65515 OTHER IMPROVEMENTS SHERMAN GARAGE CAMERA PROJECT - TURBOHD CAMERAS ADMIN SVCS/INFO SYS ASANA.COM CA 94103 299.75$ 9/22/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS WP ENGINE TX 78701 1,150.00$ 9/23/2020 62341 INTERNET SOLUTION PROVIDERS WORDPRESS ENGINE WEB HOSTING ADMIN SVCS/INFO SYS HELLO HELLOFAX CA 94158 134.80$ 9/23/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 1,864.60$ 9/25/2020 65555 PERSONAL COMPUTER EQ LAPTOP ANN RAINEY 38645 ADMIN SVCS/PARKING LEMOI ACE HARDWARE IL 60201 70.96$ 8/31/2020 65050 BUILDING MAINTENANCE MATERIAL TRASH LINERS, CLEANER AND CLAMPS. ADMIN SVCS/PARKING CITY OF EVANSTON IL 60201 6.00$ 9/11/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARKING STATION TEST TRANSACTION. CITY MGR OFFICE ZOOM.US CA 95113 239.90$ 9/10/2020 62509 SERVICE AGREEMENTS/ CONTRACTS MONTHLY ZOOM SUBSCRIPTION FEE CITY MGR OFFICE INTERNATION DC 20002 199.00$ 9/17/2020 62295 TRAINING & TRAVEL ICMA CONFERENCE REGISTRATION FEE CITY MGR OFFICE STK SHUTTERSTOCK NY 10118 125.00$ 9/21/2020 62205 ADVERTISING MONTHLY SHUTTERSTOCK SUBSCRIPTION CITY MGR OFFICE-0 EVANSTON IMPRINTABLES IL 60201 450.00$ 8/27/2020 62490 OTHER PROGRAM COSTS ALL OUR WELCOME DESIGN FOR STAFF APPAREL. CMO/COM ENGAGEMENT MINUTEMAN PRESS IL 60201 308.76$ 8/28/2020 62210 AUDITING NO MASK NO SERVICE SIGNAGE FOR BUSINESSES REMINDING PATRONS TO WEAR FACE COVERINGS UPON ENTERING. CMO/COM ENGAGEMENT MINUTEMAN PRESS IL 60201 141.10$ 9/18/2020 62210 AUDITING 1,000 "FIGHT FLU" STICKERS TO DISTRIBUTE TO THOSE WHO GET VACCINATED AT THE CITY'S FLU SHOT EVENTS. November 23, 2020 Page 3 of 8Page 32 of 37A1.Page 200 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION CMO/COM ENGAGEMENT CANVA 02821-1251123 DE 19934 60.00$ 9/22/2020 62490 OTHER PROGRAM COSTS DESIGN TOOL FOR PRCS AND CMO PROMOTIONAL MATERIALS AND FLYERS. CMO/COM ENGAGEMENT CANVA 02821-1251123 DE 19934 180.00$ 9/22/2020 62205 ADVERTISING DESIGN TOOL FOR PRCS AND CMO PROMOTIONAL MATERIALS AND FLYERS. CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 16.59$ 9/3/2020 62205 ADVERTISING AD NOTICE RFP 20-43 INDICATIVE PRICING FOR ELECTRIC ENERGY COMM ECON DEV AMERICAN PLANNING A IL 60601 100.00$ 9/7/2020 62360 MEMBERSHIP DUES AMERICAN INSTITUTE CERTIFIED PLANNERS MEMBERSHIP/EXAM FEE COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 83.45$ 9/7/2020 62205 ADVERTISING CHICAGO TRIBUNE AD FOR PLAN COMMISSION ON 09-30-2020. COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 60.31$ 9/11/2020 62205 ADVERTISING CHICAGO TRIBUNE AD FOR ZBA ON 09-15-2020. COMM ECON DEV STRIKINGLY CA 94002 24.95$ 9/11/2020 62662 BUSINESS RETENTION/EXPANSION DOMAIN RENEWAL FOR SHOP EVANSTON FOR THE HOLIDAYS COMM ECON DEV DUN & BRADSTREET CA 90265 139.99$ 9/21/2020 62490 OTHER PROGRAM COSTS BACKGROUND / DUE DILIGENCE / CREDIT REPORT ON ENTITY PROPOSING PURCHASE OF 2222 OAKTON. FIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 128.55$ 8/31/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT APPLE.COM/US CA 95014 63.70$ 9/10/2020 65125 OTHER COMMODITIES IPAD CASE FOR EPD/EFD UAV IPAD FIRE DEPARTMENT BATTERY JUNCTION CT 06475 148.50$ 9/16/2020 65090 SAFETY EQUIPMENT ALKALINE BATTERIES FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 38.47$ 9/16/2020 65090 SAFETY EQUIPMENT REPAIR PARTS FIRE DEPARTMENT OFFICE DEPOT #510 IL 60201 62.98$ 9/16/2020 65095 OFFICE SUPPLIES COVID RELATED VIRTUAL CLASSROOM EQUIPMENT. FIRE DEPARTMENT SP CUTRATEBATTERIES KS 66061 105.00$ 9/16/2020 62518 SECURITY ALARM CONTRACTS MOTOROLA BATTERY FIRE DEPARTMENT USPS PO 1626220204 IL 60201 21.10$ 9/17/2020 62275 POSTAGE CHARGEBACKS MAIL PACKAGE TO DIVISION CHIEF BLOCK FIRE DEPARTMENT DUNKIN #352991 IL 60044 62.02$ 9/21/2020 65025 FOOD EOC FIRE DEPARTMENT TARGET 00028605 IL 60044 33.87$ 9/21/2020 65025 FOOD EOC FIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 229.59$ 9/21/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 312.45$ 9/21/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 109.63$ 9/21/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT SUPERIOR INDUSTRIAL SP IL 60714 121.48$ 9/21/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT STATE CHEMIC STATE CHE OH 44124 146.06$ 9/22/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT 22 - LOU MALNATIS PIZZ IL 60201 151.30$ 9/22/2020 65025 FOOD FLEET APPRECIATION FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 9.58$ 9/23/2020 65085 MINOR EQUIP & TOOLS REPAIR PARTS FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 71.58$ 9/23/2020 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES FIRE DEPARTMENT THE HOME DEPOT 1902 IL 60202 87.44$ 9/23/2020 65090 SAFETY EQUIPMENT REPAIR PARTS FIRE DEPARTMENT SQ SAVILLE FLOWERS AN IL 60201 65.00$ 9/24/2020 65125 OTHER COMMODITIES RETIREMENT FLOWERS FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 163.47$ 9/24/2020 62295 TRAINING & TRAVEL TRAINING EQUIPMENT FIRE DEPARTMENT ARTISTIC ENGRAVING IL 60155 60.33$ 9/25/2020 65125 OTHER COMMODITIES BADGES FIRE DEPARTMENT ARTISTIC ENGRAVING IL 60155 542.44$ 9/25/2020 65125 OTHER COMMODITIES BADGES FIRE DEPARTMENT OFFICE DEPOT #510 IL 60201 79.99$ 9/25/2020 65095 OFFICE SUPPLIES COVID RELATED VIRTUAL CLASSROOM EQUIPMENT. FIRE DEPARTMENT SQ SAVILLE FLOWERS AN IL 60201 85.00$ 9/25/2020 65125 OTHER COMMODITIES MEMORIAL FLOWERS FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 30.44$ 9/25/2020 62295 TRAINING & TRAVEL TRAINING EQUIPMENT HEALTH/HUMAN SVCS HOLIDAY INN CHICAGO NO IL 60201 271.38$ 8/26/2020 62490 OTHER PROGRAM COSTS ACCOMMODATION OF THE MOTHER OF A SLAIN EVANSTON RESIDENT HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 182.80$ 8/26/2020 62490 OTHER PROGRAM COSTS JOINT STAFF MEETING FOR COMMUNITY SERVICES DIVISION AND TRAINING FOR NEW INTERNS HEALTH/HUMAN SVCS USPS PO 1626220204 IL 60201 156.00$ 8/28/2020 62315 POSTAGE POSTAGE FOR SENIOR ACTIVITIES PACKETS MAILING - REIMBURSED BY EVANSTON COMMUNITY FOUNDATION GRANT HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 110.46$ 8/31/2020 62490 OTHER PROGRAM COSTS FOOD FOR FAMILY (CLIENT) OF SEVEN WHO LOST JOB AND NEEDED EMERGENCY FOOD HEALTH/HUMAN SVCS IL PUBLIC HEALTH ASSOC IL 62704 10.00$ 9/2/2020 62490 OTHER PROGRAM COSTS - RISE N' LEARN WEBINAR - ACE INTERFACE: UNDERSTANDING THE EFFECTS OF CHILDHOODTRAUMA HEALTH/HUMAN SVCS IL PUBLIC HEALTH ASSOC IL 62704 10.00$ 9/3/2020 62295 TRAINING & TRAVEL TRAINING ON TRAUMA -AUDREY THOMPSON HEALTH/HUMAN SVCS IL PUBLIC HEALTH ASSOC IL 62704 10.00$ 9/3/2020 62295 TRAINING & TRAVEL TRAINING ON TRAUMA-ALMA-SOCIAL WORK INTERN HEALTH/HUMAN SVCS IL PUBLIC HEALTH ASSOC IL 62704 10.00$ 9/3/2020 62295 TRAINING & TRAVEL TRAINING ON TRAUMA-DENISE-SOCIAL WORK INTERN HEALTH/HUMAN SVCS IL PUBLIC HEALTH ASSOC IL 62704 10.00$ 9/3/2020 62295 TRAINING & TRAVEL TRAINING ON TRAUMA-GENARO HERNANDEZ-OUTREACH WORKER HEALTH/HUMAN SVCS SPL ELDERWERKS IL 60067 10.00$ 9/4/2020 62295 TRAINING & TRAVEL DEPRESSION AND DEMENTIA TRAINING $5 + CEU LICENSURE FEE $5 HEALTH/HUMAN SVCS SPL ELDERWERKS IL 60067 5.00$ 9/4/2020 62295 TRAINING & TRAVEL TRAINING ON ESTATE PLANNING HEALTH/HUMAN SVCS VENNGAGE.COM ON M6R2B7 19.00$ 9/8/2020 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION FOR CREATION OF PRINT MEDIA (FLYERS, BROCHURES, ETC.) HEALTH/HUMAN SVCS AMERICAN 0012138200227 TX 76155 168.20$ 9/9/2020 62295 TRAINING & TRAVEL ROUND TRIP AIRFARE FOR CONTACT TRACER TRAINING HEALTH/HUMAN SVCS WM SUPERCENTER #1998 IL 60076 12.97$ 9/10/2020 62295 TRAINING & TRAVEL CONTACT TRACER TRAINING EXPENSE HEALTH/HUMAN SVCS IL PUBLIC HEALTH ASSOC IL 62704 10.00$ 9/10/2020 62295 TRAINING & TRAVEL ACE TRAUMA TRAINING $10 HEALTH/HUMAN SVCS GYROS PLANET IL 60201 76.91$ 9/11/2020 62490 OTHER PROGRAM COSTS POP UP EDUCATIONAL EVEMT FOR MSYEP STUDENTS HEALTH/HUMAN SVCS SQ BAGEL ART CAFE IL 60202 53.00$ 9/16/2020 62295 TRAINING & TRAVEL CONTACT TRACERS TRAINING HEALTH/HUMAN SVCS HILTON HOTELS IL 60201 113.36$ 9/17/2020 62295 TRAINING & TRAVEL OUT OF TOWN CONTACT TRACER STAY FOR TRAINING HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 76.15$ 9/17/2020 62295 TRAINING & TRAVEL COVID19 CONTACT TRACERS TRAINING HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 6,257.00$ 9/17/2020 62490 OTHER PROGRAM COSTS FOOD FOR FOOD PANTRY HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 139.39$ 9/17/2020 62490 OTHER PROGRAM COSTS FOOD PANTRY SUPPLIES HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 61.99$ 9/18/2020 62490 OTHER PROGRAM COSTS LUNCH FOR INTERN TRAINING - DAY ONE HEALTH/HUMAN SVCS JEWEL OSCO 3428 IL 60202 42.56$ 9/18/2020 62295 TRAINING & TRAVEL COVID-19 CONTACT TRAINING HEALTH/HUMAN SVCS HILTON HOTELS IL 60201 226.72$ 9/21/2020 62295 TRAINING & TRAVEL KRAO OUT OF STATE COVID-19 CONTACT TRACER TO ATTEND TRAINING HEALTH/HUMAN SVCS DOLLARTREE IL 60202 15.00$ 9/22/2020 62490 OTHER PROGRAM COSTS BINGO GAMES FOR SENIORS SPONSORED BY SENIOR SERVICES WORK GROUP-REMINBURSED BY GRANT HEALTH/HUMAN SVCS SQ LITEHOUSE EVANSTON IL 60201 176.60$ 9/25/2020 62490 OTHER PROGRAM COSTS VIOLENCE INTERRUPTION SUMMIT WITH YOUTH - DINNER LEGAL DEPARTMENT ILEFILE 010339472-0 IL 60602 211.00$ 9/4/2020 62345 COURT COSTS/LITIGATION FILING FOR COURT LEGAL DEPARTMENT ILEFILE 010339472-0 TX 75024 6.10$ 9/4/2020 62345 COURT COSTS/LITIGATION SERVICE FEE FOR FILING LEGAL DEPARTMENT SPOTHERO 844-356-8054 IL 60603 15.50$ 9/7/2020 62295 TRAINING & TRAVEL PARKING FOR COURT LEGAL DEPARTMENT PACER800-676-6856IR TX 78229 26.30$ 9/18/2020 62360 MEMBERSHIP DUES LAW DEPARTMENT'S PACER ACCOUNT USED TO FILE AND OBTAIN DOCUMENTS FILLED WITH THE FEDERAL COURT November 23, 2020 Page 4 of 8Page 33 of 37A1.Page 201 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION POLICE DEPARTMENT ENTERPRISE RENT-A-CAR IL 60202 115.70$ 8/27/2020 65122 NARCOTICS ENFORCEMENT EXPENSE SPECIAL OPERATIONS POLICE DEPARTMENT US FLEET TRACKING OK 73013 149.80$ 9/3/2020 65122 NARCOTICS ENFORCEMENT EXPENSE SEPTEMBER GPS SERVICE POLICE DEPARTMENT PET SUPPLIES PLUS #412 IL 60202 218.96$ 9/11/2020 62490 OTHER PROGRAM COSTS K9 FOOD AND SUPPLIES POLICE DEPARTMENT SQ ALL GOOD DOGS DBA IL 60202 45.00$ 9/11/2020 62490 OTHER PROGRAM COSTS K9 SUPPLIES POLICE DEPARTMENT ILLINOIS ASSOCIATION O IL 62701 800.00$ 9/14/2020 62490 OTHER PROGRAM COSTS ILEAP ACCREDITATION POLICE DEPARTMENT WAVE - ONTARGET SOLUT IL 60560 500.00$ 9/17/2020 62295 TRAINING & TRAVEL BACKGROUND INVESTIGATIONS COURSE FOR 2 SERGEANTS ASSIGNED TO OPS POLICE DEPARTMENT GOVERNMENT FINANCE OFF IL 60601 135.00$ 9/17/2020 62295 TRAINING & TRAVEL GFOA BUDGET REQUIREMENTS UPDATE POLICE DEPARTMENT NATW NATW.ORG PA 19096 480.50$ 9/21/2020 62490 OTHER PROGRAM COSTS NATIONAL NIGHT OUT SUPPLIES POLICE DEPARTMENT N AMERICA RESCUE PRODU SC 29650 452.20$ 9/24/2020 65085 MINOR EQUIP & TOOLS TOURNIQUETS FOR PATROL OPERATIONS GO-BAGS FOR RAPID RESPONSE POLICE DEPARTMENT PAYPAL POLICE RECO FL 33134 149.00$ 9/24/2020 62295 TRAINING & TRAVEL WEBINAR - REDACTING RECORDS - RECORDS COORDINATOR POLICE DEPARTMENT TRITECH FORENSICS NC 28451 475.89$ 9/25/2020 65085 MINOR EQUIP & TOOLS EMERGENCY MEDICAL EQUIPMENT FOR PATROL OPERATIONS GO- BAGS PRCS/ADMINISTRATION TST EGGSPERIENCE EXPR IL 60201 179.00$ 9/1/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION NRPA OPERATING VA 20148 65.00$ 9/2/2020 62360 MEMBERSHIP DUES CPRP RENEWAL PRCS/ADMINISTRATION SQ EVANSTON CHICKEN S IL 60201 123.28$ 9/2/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION LE PEEP EVANSTON #8533 IL 60202 177.25$ 9/3/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION LITTLE WOK IL 60202 119.50$ 9/10/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION BETH`S LITTLE BAKE SHO IL 60201 97.80$ 9/11/2020 65025 FOOD EOC SNACK PRCS/ADMINISTRATION GHB - EVANSTON IL 60201 152.75$ 9/16/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION OVO FRITO CAFE IL 60201 193.50$ 9/16/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION IMS INC OK 74008 614.10$ 9/16/2020 65090 SAFETY EQUIPMENT COVID PPE PRCS/ADMINISTRATION GHB - EVANSTON IL 60201 7.50$ 9/17/2020 65025 FOOD EOC MEAL PRCS/ADMINISTRATION DOLLAR DAYS INTERNATIO AZ 85018 1,972.98$ 9/18/2020 65090 SAFETY EQUIPMENT COVID PPE PRCS/CHAND NEWB CNTR ATLANTIC RIGGING SUPPL CT 16498 479.75$ 8/27/2020 65110 REC PROGRAM SUPPLIES SAILBOAT DOLLY FOR DEMPSTER LAUNCH FACILITY PRCS/CHAND NEWB CNTR NRPA OPERATING VA 20148 65.00$ 8/27/2020 62360 MEMBERSHIP DUES RENEWAL OF CPRP PRCS/CHAND NEWB CNTR WALMART.COM AZ AR 72716 83.22$ 9/3/2020 65110 REC PROGRAM SUPPLIES LAMINATOR FOR CHANDLER/FLAG FOOTBALL SANITIZING SUPPLIES PRCS/CHAND NEWB CNTR JOHNSON LOCKSMITH INC IL 60201 15.00$ 9/16/2020 65110 REC PROGRAM SUPPLIES KEYS FOR ATHLETIC FIELD LIGHT CONTROLLERS PRCS/CHAND NEWB CNTR THE HOME DEPOT #1976 IL 60614 51.75$ 9/23/2020 65110 REC PROGRAM SUPPLIES MEASURING TOOLS FOR THE NEW RC TURF FIELDS. WE HAVE TO MEASURE OUT THE FLAG FOOTBALL FIELD. PRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 35.94$ 9/25/2020 65095 OFFICE SUPPLIES HAND SANITIZER FOR STAFF APPRECIATION PICNIC AND MOVIE FOR STARLIGHT MOVIE IN THE PARK PRCS/CHAND NEWB CNTR TARGET 00009274 IL 60202 25.99$ 9/25/2020 65110 REC PROGRAM SUPPLIES HAND SANITIZER FOR STAFF APPRECIATION PICNIC AND MOVIE FOR STARLIGHT MOVIE IN THE PARK PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 9.20$ 8/26/2020 62490 OTHER PROGRAM COSTS ANIMAL FEED PRCS/ECOLOGY CNTR HOMEDEPOT.COM GA 30339 32.82$ 8/31/2020 62490 OTHER PROGRAM COSTS TORTOISE ENCLOSURE SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 15.55$ 8/31/2020 62490 OTHER PROGRAM COSTS CRITTER CHOW PRCS/ECOLOGY CNTR HOMEDEPOT.COM GA 30339 51.96$ 9/2/2020 65110 REC PROGRAM SUPPLIES FARMETTE SUPPLIES FOR FALL CAMP AND GARDEN CLUB PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 34.99$ 9/3/2020 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 77.94$ 9/4/2020 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 60.76$ 9/9/2020 62490 OTHER PROGRAM COSTS ANIMAL BEDDING PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 57.01$ 9/9/2020 62490 OTHER PROGRAM COSTS REPLACEMENT HEATING BULBS PRCS/ECOLOGY CNTR TARGET 00009274 IL 60202 24.43$ 9/9/2020 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES PRCS/ECOLOGY CNTR GFS STORE #1915 IL 60202 12.99$ 9/11/2020 65025 FOOD PROGRAM FOOD - S'MORES SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 8.82$ 9/11/2020 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR CHEWY.COM FL 33004 57.97$ 9/16/2020 62490 OTHER PROGRAM COSTS ANIMAL CARE SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 4.64$ 9/16/2020 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR DADANT & SONS, INC. IL 62341 63.61$ 9/16/2020 62490 OTHER PROGRAM COSTS BEE KEEPING ITEMS PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 47.94$ 9/17/2020 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR GFS STORE #1915 IL 60202 27.92$ 9/18/2020 65025 FOOD PROGRAM FOOD PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 40.88$ 9/18/2020 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 16.67$ 9/21/2020 62490 OTHER PROGRAM COSTS ANIMAL FOOD PRCS/ECOLOGY CNTR DADANT & SONS, INC. IL 62341 78.33$ 9/25/2020 62490 OTHER PROGRAM COSTS BEE KEEPING SUPPLIES PRCS/FLEETWOOD CNTR TARGET 00009274 IL 60202 63.92$ 8/27/2020 65110 REC PROGRAM SUPPLIES POWER STRIPS FOR EACH ROOM, SO STUDENTS CAN CHARGE DEVICES DURING E- LEARNING. PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 283.17$ 8/28/2020 65025 FOOD 1. FALL CAMP LUNCH2. FALL CAMP LUNCH PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 181.70$ 8/28/2020 65025 FOOD 1. FALL CAMP LUNCH2. FALL CAMP LUNCH PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 109.59$ 8/31/2020 65025 FOOD 1. FJCC SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 17.97$ 9/1/2020 65025 FOOD FALL CAMP ITEMS PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 77.98$ 9/3/2020 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 60.96$ 9/4/2020 65025 FOOD 1. FJCC SNACK SUPPER MILK2. FJCC SNACK SUPPER ITEMS PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 44.94$ 9/4/2020 65025 FOOD 1. FJCC SNACK SUPPER MILK2. FJCC SNACK SUPPER ITEMS PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 39.80$ 9/7/2020 65025 FOOD FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR TARGET PLUS MN 55445 286.56$ 9/7/2020 65110 REC PROGRAM SUPPLIES HEADPHONES FOR STUDENTS WITHOUT THEMTAXES WILL BE REFUNDED LATER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 3.99$ 9/8/2020 65025 FOOD ICE PRCS/FLEETWOOD CNTR S&S WORLDWIDE, INC. CT 06415 51.96$ 9/11/2020 65110 REC PROGRAM SUPPLIES SUMMER BACK ORDER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 109.34$ 9/11/2020 65025 FOOD 1. FJCC LUNCH 2. FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 219.40$ 9/11/2020 65025 FOOD 1. FJCC LUNCH 2. FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 31.00$ 9/14/2020 65025 FOOD 1. FJCC MILK2. SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 233.62$ 9/14/2020 65025 FOOD 1. FJCC MILK2. SNACK/SUPPER PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 15.99$ 9/16/2020 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICE PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 207.36$ 9/17/2020 65025 FOOD FJCC LUNCH/SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 121.83$ 9/18/2020 65025 FOOD 1. SNACK/SUPPER 2. BREAKFAST/LUNCH PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 79.50$ 9/18/2020 65025 FOOD 1. SNACK/SUPPER 2. BREAKFAST/LUNCH PRCS/FLEETWOOD CNTR GRECIAN KITCHENDELIGHT IL 60076 12.30$ 9/18/2020 65025 FOOD LUNCH PURCHASED WITH WRONG CARD. FEE OF $12.30 WAS REIMBURSED TO CITY COLLECTORS OFFICE November 23, 2020 Page 5 of 8Page 34 of 37A1.Page 202 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 34.70$ 9/18/2020 65110 REC PROGRAM SUPPLIES CORDS FOR ELEARNING PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 251.36$ 9/21/2020 65025 FOOD 1. FJCC SNACK/SUPPER & MILK 2. FJCC BREAKFAST PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 92.74$ 9/21/2020 65025 FOOD 1. FJCC SNACK/SUPPER & MILK 2. FJCC BREAKFAST PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 41.15$ 9/21/2020 65025 FOOD LUNCH ITEMS PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 76.31$ 9/22/2020 65025 FOOD FJCC SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 120.91$ 9/25/2020 65025 FOOD 1. FALL CAMP FOOD2. FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 84.24$ 9/25/2020 65025 FOOD 1. FALL CAMP FOOD2. FJCC SNACK/SUPPER PRCS/FLEETWOOD CNTR HOUSE OF RENTAL IL 60077 88.48$ 9/25/2020 62375 RENTALS CURTAINS (RED, BLK, GRN) & RODS FOR KWANZAA VIDEO RECORDING FOR THE VIRTUAL CELEBRATION 2020 PRCS/FLEETWOOD CNTR MICHAELS STORES 3849 IL 60077 14.86$ 9/25/2020 65110 REC PROGRAM SUPPLIES PROPS FOR KWANZAA 2020 VIDEO RECORDING FOR VIRTUAL CELEBRATION PRCS/LEVY SEN CNTR PICKLEBALLCENTRAL WA 98032 86.68$ 8/31/2020 65110 REC PROGRAM SUPPLIES OUTDOOR PICKLEBALL EQUIPMENT. TAX WILL BE CREDITED PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 19.92$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL PAINT SAMPLES FOR LOCKER ROOM PRCS/LEVY SEN CNTR THE HOME DEPOT PRO FL 32204 151.18$ 9/10/2020 65040 JANITORIAL SUPPLIES TOLIET PAPER AND SUPPLIES FOR BATHROOM PRCS/LEVY SEN CNTR THE HOME DEPOT 1902 IL 60202 201.06$ 9/11/2020 65040 JANITORIAL SUPPLIES PAINT FOR LINDEN AND LOCUST PRCS/LEVY SEN CNTR DOLLAR TREE IL 60005 16.00$ 9/14/2020 65110 REC PROGRAM SUPPLIES ART CLASS - COVID CLEANING SUPPLIES PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 27.91$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES PRCS/LEVY SEN CNTR SKOKIE ACE HDWE IL 60077 25.97$ 9/16/2020 65110 REC PROGRAM SUPPLIES GLUE FOR ART CLASS PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 11.02$ 9/16/2020 65110 REC PROGRAM SUPPLIES REPLACEMENT GLASS FOR HALLWAY PICTURE FRAME PRCS/LEVY SEN CNTR HOBBY-LOBBY #849 IL 60714 122.29$ 9/17/2020 65110 REC PROGRAM SUPPLIES MOSAIC TILE CLASS SUPPLIES PRCS/LEVY SEN CNTR THE HOME DEPOT #1902 IL 60202 23.93$ 9/25/2020 65110 REC PROGRAM SUPPLIES BATTERIES PRCS/NOYES CNTR WALGREENS #2619 IL 60201 22.93$ 8/31/2020 65110 REC PROGRAM SUPPLIES FALL ARTS CAMP SUPPLIES PRCS/RBT CROWN CNTR WALMART.COM AS AR 72712 14.98$ 8/26/2020 65110 REC PROGRAM SUPPLIES POTTY SEAT FOR TAKE TWO PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC. CT 06415 92.27$ 8/27/2020 65110 REC PROGRAM SUPPLIES PURCHASED TABLE TENNIS PADDLES & BALLS FOR PROGRAMS AT THE ROBERT CROWN COMMUNITY CENTER. PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 6.59$ 8/27/2020 65110 REC PROGRAM SUPPLIES PURCHASED PENCILS TO FILL OUT GAME CARDS FOR THE ADULT SOFTBALL LEAGUE. PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 30.00$ 8/27/2020 65110 REC PROGRAM SUPPLIES SUMMER CAMP REWARD PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 616.26$ 8/28/2020 65025 FOOD GROCERIES FOR PRESCHOOL SNACK PRCS/RBT CROWN CNTR TARGET 00019240 IL 60707 34.11$ 8/31/2020 65110 REC PROGRAM SUPPLIES OFFICE SUPPLIES PRCS/RBT CROWN CNTR WALMART.COM AR 72716 60.38$ 8/31/2020 65025 FOOD SUMMER CAMP SUPPLIES PRCS/RBT CROWN CNTR SCHOOL HEALTH CORP IL 60133 452.52$ 9/1/2020 65110 REC PROGRAM SUPPLIES PURCHASED EQUIPMENT AND MATERIALS FOR PROGRAMS AT THE ROBERT CROWN COMMUNITY CENTER. PRCS/RBT CROWN CNTR BEST BUY 00003137 IL 60202 79.99$ 9/1/2020 65110 REC PROGRAM SUPPLIES PURCHASED A SPEAKER FOR DANCE AND ZUMBA PROGRAMS AT THE ROBERT CROWN COMMUNITY CENTER. PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC. CT 06415 417.91$ 9/2/2020 65110 REC PROGRAM SUPPLIES PURCHASED EQUIPMENT AND MATERIALS TO BE USED FOR PROGRAMS AT THE ROBERT CROWN COMMUNITY CENTER. PRCS/RBT CROWN CNTR WALMART.COM AX AR 72716 139.77$ 9/2/2020 65110 REC PROGRAM SUPPLIES PRINTER KIT FOR CURRICULUM SUPPORT PRCS/RBT CROWN CNTR WALMART.COM AT AR 72716 142.87$ 9/4/2020 65110 REC PROGRAM SUPPLIES POWER CHORDS FOR ELECTRONIC DEVICES FOR STUDENTS PRCS/RBT CROWN CNTR WALMART.COM AS AR 72716 59.94$ 9/9/2020 65110 REC PROGRAM SUPPLIES GRIPPERS FOR ICE SKATING PRCS/RBT CROWN CNTR DISCOUNTSCH 8006272829 CA 93940 199.53$ 9/9/2020 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CLASSROOM 3 PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 6.98$ 9/10/2020 65110 REC PROGRAM SUPPLIES PURCHASED CLIPBOARDS FOR THE ADULT FALL SOFTBALL LEAGUE. PRCS/RBT CROWN CNTR BEST BUY 00003137 IL 60202 33.04$ 9/11/2020 65110 REC PROGRAM SUPPLIES AUDIO CABLES FOR MUSIC SYSTEM PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 11.90$ 9/14/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PURCHASED SCREWS FOR A ROLLING SUPPLY CART THAT IS USED FOR CERAMIC AND POTTERY PROGRAMS. PRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 92.29$ 9/14/2020 65025 FOOD FALL CAMP COOKING SUPPLIES PRCS/RBT CROWN CNTR GIH GLOBALINDUSTRIALEQ FL 33144 482.07$ 9/16/2020 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 118.19$ 9/16/2020 65110 REC PROGRAM SUPPLIES SHELF BRACKETS WERE PURCHASED FOR THE ROLLING SUPPLY CART THAT WILL BE USED FOR POTTERY PROGRAMS. PRCS/RBT CROWN CNTR HOMEDEPOT.COM GA 30339 190.19$ 9/17/2020 65110 REC PROGRAM SUPPLIES PURCHASED A ROLLING SUPPLY CART TO BE USED FOR THE POTTERY AND CERAMIC PROGRAMS AT ROBERT CROWN. PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 380.16$ 9/24/2020 65025 FOOD PRESCHOOL SNACKS / FOODSERVICE SUPPLIES PRCS/RBT CROWN CNTR VALLI PRODUCE IL 60202 91.08$ 9/24/2020 65025 FOOD FALL CAMP COOKING SUPPLIES PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 214.64$ 9/24/2020 65110 REC PROGRAM SUPPLIES JUNIOR INSTRUCTOR STAFF SUPPLIES PRCS/RBT CROWN CNTR US FIGURE SKATING CO 80906 65.00$ 9/24/2020 65110 REC PROGRAM SUPPLIES NATIONAL SKATING MONTH KIT PRCS/RBT CROWN CNTR WM SUPERCENTER #1998 IL 60076 71.22$ 9/25/2020 65025 FOOD GROCERIES FOR COOKING PROJECTS PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 (10.99)$ 9/25/2020 65110 REC PROGRAM SUPPLIES PRINT OUT OF THE REFUND FOR THE TAX THAT HOME DEPOT CHARGED ME INITIALLY FOR THE BRACKETS. PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 (11.19)$ 9/25/2020 65110 REC PROGRAM SUPPLIES PRINT OUT OF THE REFUND FOR THE TAX THAT HOME DEPOT CHARGED ME INITIALLY FOR THE SUPPLY CART. PRCS/RECREATION JEWEL OSCO 3428 IL 60202 16.26$ 8/26/2020 65025 FOOD ICE & KOOLAID PRCS/RECREATION GRAINGER IL 60045 509.04$ 8/31/2020 62490 OTHER PROGRAM COSTS WET BULB GLOBE TEMPERATURE METERS PRCS/RECREATION SERVICE SANITATION IN 46406 235.00$ 9/1/2020 62375 RENTALS PORTA POTTY RENTAL FOR AUGUST AT THE MARKET PRCS/RECREATION FACTORYOUTLETSTORE LLC NY 10018 (3.07)$ 9/4/2020 65085 MINOR EQUIP & TOOLS REFUND FOR TAX CHARGED ON LAST MONTH'S BILL PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 9/4/2020 65110 REC PROGRAM SUPPLIES TV SERVICE AT ROBERT CROWN CENTER PRCS/RECREATION THE HOME DEPOT #1902 IL 60202 187.24$ 9/10/2020 65085 MINOR EQUIP & TOOLS STEEL CABLE AND BRUSHES PRCS/RECREATION WALMART.COM AU AR 72712 279.70$ 9/11/2020 65110 REC PROGRAM SUPPLIES SUPPLIES TO RUN VIRTUAL CLASSES AT LEVY SENIOR CENTER PRCS/RECREATION WALMART.COM AY AR 72712 20.97$ 9/11/2020 65110 REC PROGRAM SUPPLIES VIRTUAL CLASS SUPPLIES FOR LEVY CENTER PRCS/RECREATION WALMART.COM AV AR 72712 485.58$ 9/14/2020 65110 REC PROGRAM SUPPLIES SUPPLIES TO RUN VIRTUAL SENIOR CLASSES PRCS/RECREATION LEMOI ACE HARDWARE IL 60201 44.24$ 9/17/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT BRUSHES FOR LIFEGUARD CHAIRS PRCS/RECREATION WEST MARINE #400 CA 95076 50.88$ 9/24/2020 65110 REC PROGRAM SUPPLIES GEL COAT, BOAT WAX AND REPLACEMENT TIPS FOR BOAT HOOK PRCS/RECREATION WEST MARINE #400 CA 95076 77.84$ 9/25/2020 65110 REC PROGRAM SUPPLIES REPLACEMENT LIGHT MOUNT FOR BOAT & BOAT WAX PUBLIC WORKS AGENCY MIDWEST PAVING EQUIPME IL 60137 950.00$ 8/28/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS LIQUID TACK FOR ASPHALT WORK PUBLIC WORKS AGENCY THE HOME DEPOT 1902 IL 60202 229.89$ 8/28/2020 65085 MINOR EQUIP & TOOLS PUMP, SAW BLADES PUBLIC WORKS AGENCY SAF-T-GARD INTERNATION IL 60062 572.00$ 9/2/2020 65090 SAFETY EQUIPMENT SAFETY VESTS PUBLIC WORKS AGENCY EVANSTON LUMBER IL 60202 57.60$ 9/17/2020 65515 OTHER IMPROVEMENTS STAKES FOR CONCRETE FORMS PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 123.00$ 9/18/2020 65515 OTHER IMPROVEMENTS MESH FOR CONCRETE WORK, ART PROJECT. TWIGGS November 23, 2020 Page 6 of 8Page 35 of 37A1.Page 203 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS AGENCY THE HOME DEPOT 1902 IL 60202 89.88$ 9/18/2020 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS PUBLIC WORKS AGENCY EB OCT.1 2020 ROADS D CA 94103 40.00$ 9/18/2020 62295 TRAINING & TRAVEL DEICING SEMINAR OM OCT 1 (ONLINE) PUBLIC WORKS/PLAN-ENG NICOR GAS BILL GA 30309 407.77$ 8/31/2020 65515 OTHER IMPROVEMENTS CIVIC CENTER BROILER PROJECT-GAS PRESSURE INCREASE PUBLIC WORKS/PLAN-ENG CONNEXION IL 60089 1,829.40$ 9/11/2020 65515 OTHER IMPROVEMENTS LIGHTING FIXTURES FOR FLEETWOOD PROJECT PUBLIC WORKS/PLAN-ENG ILLINOIS AWWA IL 60174 60.00$ 9/17/2020 62295 TRAINING & TRAVEL 2 DAY AWWA SEMINAR REGISTRATION PUBLIC WORKS/PLAN-ENG THE HOME DEPOT #1902 IL 60202 46.92$ 9/22/2020 65085 MINOR EQUIP & TOOLS SURVEYING FIELD SUPPLIES PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,493.40$ 8/26/2020 65115 TRAFFIC CONTROL SUPPLIES TRUCK ROUTE SIGNS AND STOP SIGN FACES PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 25.82$ 8/27/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE FLOWER POT/SHOP SUPPLIES PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089 222.16$ 8/28/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER TORO PARTS PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 753.13$ 8/28/2020 65115 TRAFFIC CONTROL SUPPLIES BATTERY OPERATED GRINDER, LAG SCREWS, SHOVELS, SLEDGE HAMMER, VARIOUS HAND TOOLS PUBLIC WORKS/SERVICE HLSUPPLY FL 32114 255.98$ 8/31/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PSITON AND CYLINDER KITS (2) PUBLIC WORKS/SERVICE GRAINGER IL 60045 35.82$ 8/31/2020 65085 MINOR EQUIP & TOOLS 1/4' X 20 TAP PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 (51.92)$ 8/31/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE CREDIT PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 159.74$ 8/31/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE LOCKS, SHOP TOWELS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 42.64$ 8/31/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE SPRAY BOTTLES, TOWELS PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089 261.23$ 9/2/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTS PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 1,599.38$ 9/2/2020 65090 SAFETY EQUIPMENT PPE PUBLIC WORKS/SERVICE GRAINGER IL 60045 32.68$ 9/2/2020 65085 MINOR EQUIP & TOOLS 5/16" X 24 TAP PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 80.48$ 9/2/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METAL EPOXY TORO REPAIR PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089 29.52$ 9/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTS PUBLIC WORKS/SERVICE MENARDS MORTON GROVE I IL 60053 2.15$ 9/3/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN HOSE AND REPAIR PUBLIC WORKS/SERVICE MENARDS MORTON GROVE I IL 60053 81.56$ 9/3/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE GARDEN REPAIR PARTS PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 210.00$ 9/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL #6 & #4 HEX HEAD SPLIT BOLTS PUBLIC WORKS/SERVICE SALA GRAPHICS, INC. FL 32714 65.97$ 9/4/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE LOVELACE POND SIGNAGE PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 55.23$ 9/4/2020 65035 PETROLEUM PRODUCTS GAS FOR CHAINSAWS PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 106.07$ 9/4/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOOLS DRILL BITS PUBLIC WORKS/SERVICE M-B COMPANIES, INC. WI 53061 496.19$ 9/7/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS FOR SNOW BROOMS PUBLIC WORKS/SERVICE SMG EQUIPMENT WA 98001 395.60$ 9/7/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARE TIRES FOR CROWN TURF GROOMER PUBLIC WORKS/SERVICE IN JB ENTERPRISES II, IL 60107 330.36$ 9/9/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS COURT RESTORATION TOOLS PUBLIC WORKS/SERVICE IN JB ENTERPRISES II, IL 60107 1,169.64$ 9/9/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS COURT RESTORATION TOOLS PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 683.94$ 9/10/2020 65090 SAFETY EQUIPMENT PPE COVID PUBLIC WORKS/SERVICE CARQUEST 2759 IL 60202 21.14$ 9/10/2020 65090 SAFETY EQUIPMENT GASKET MAKER KIT AND SPARK TESTER PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 37.93$ 9/11/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PAINT FOR METAL FIRST AID CONTAINERS PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 87.68$ 9/11/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE PENY PARK SIGNS CONCRETE PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 35.55$ 9/14/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE 1919 COLFAX LAWN BAGS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 75.27$ 9/14/2020 65085 MINOR EQUIP & TOOLS WIRE WHEELS AND BATTERIES PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 64.82$ 9/15/2020 65085 MINOR EQUIP & TOOLS BROOMS FOR STAFF TRUCKS & TRASH BAGS FOR DOWNTOWN BUSINESS DISTRICT TRASH CANS. PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 1,069.01$ 9/16/2020 65090 SAFETY EQUIPMENT PPE PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 23.96$ 9/16/2020 65085 MINOR EQUIP & TOOLS BROWN SPRAY PAINT PUBLIC WORKS/SERVICE GRAINGER IL 60045 137.00$ 9/17/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1/4" X 20 X 1 1/2 STAINLESS STEEL HEX HEAD BOLT PUBLIC WORKS/SERVICE GRAINGER IL 60045 139.00$ 9/17/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 1/4" X 20 X 1 1/4" STAINLESS STEEL HEX HEAD BOLT PUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 187.98$ 9/17/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTS PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 379.35$ 9/18/2020 65085 MINOR EQUIP & TOOLS MINOR EQUIPMENT AND TOOLS PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 8.30$ 9/18/2020 65085 MINOR EQUIP & TOOLS 5TH THERMN ASSEMBLY PART FOR ELECTRIC METER ASSEMBLY PUBLIC WORKS/SERVICE AMERICAN SWING PRODUCT NV 89521 432.35$ 9/18/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE SWINGS AND HARDWARE PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 29.68$ 9/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIRE REPAIR SUPPLIES PUBLIC WORKS/SERVICE VANDJ LANDSCAPING/SVCS IL 60077 1,150.00$ 9/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AERATOR PUMP PUBLIC WORKS/SERVICE IN JB ENTERPRISES II, IL 60107 170.24$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS COURT RESTORATION EQUIPMENT PUBLIC WORKS/SERVICE IN JB ENTERPRISES II, IL 60107 411.96$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS COURT RESTORATION EQUIPMENT PUBLIC WORKS/SERVICE IN JB ENTERPRISES II, IL 60107 1,410.16$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS COURT RESTORATION EQUIPMENT PUBLIC WORKS/SERVICE OFFICE DEPOT #510 IL 60201 133.19$ 9/23/2020 65095 OFFICE SUPPLIES PENS, MARKERS, PAPER TABLETS, STICKER PAPER, CALENDAR PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 72.11$ 9/23/2020 65035 PETROLEUM PRODUCTS MIXED FUEL GAS PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 13.32$ 9/23/2020 65005 AGRI/BOTANICAL SUPPLIES HORNERT KILLER SPRAY PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 129.60$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS EGGLESTON PARK BBALL PROJECT PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 240.45$ 9/23/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE LIFEGUARD CHAIRS PROJECT PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 306.29$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TOOLS FOR ASPHALT PAINTING PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089 42.79$ 9/24/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAND PRO PARTS PUBLIC WORKS/SERVICE MENARDS MORTON GROVE I IL 60053 153.60$ 9/24/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS TOOLS FOR ASPHALT PAINTING PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 760.00$ 9/24/2020 65115 TRAFFIC CONTROL SUPPLIES ROAD CLOSED AHEAD SIGN RENTAL FOR BIKE THE RIDGE EVENT PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 18.11$ 9/24/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS ASPHALT PAINTING EGGLESTON PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 632.25$ 9/25/2020 65115 TRAFFIC CONTROL SUPPLIES NO DOG NUISANCE SIGN FACES AND SINGLE BLANK FABRICATION ARROW PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,087.50$ 9/25/2020 65115 TRAFFIC CONTROL SUPPLIES NO THRU TRAFFIC AND "WEIGHT LIMIT 4 TONS" SIGN FACES PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 96.24$ 9/25/2020 65005 AGRI/BOTANICAL SUPPLIES WASP KILLER CHARGE TO FORESTRY PUBLIC WORKS/WTR PROD GEMPLERS WI 53546 552.46$ 8/26/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEEL TOE WADERS. PUBLIC WORKS/WTR PROD CORE & MAIN LP 482 IL 60044 869.40$ 8/26/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504 495.00$ 8/26/2020 65080 MERCHANDISE FOR RESALE 4" VALVE PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 348.14$ 8/27/2020 65090 SAFETY EQUIPMENT SWIVEL EYE HOOK PUBLIC WORKS/WTR PROD MINUTEMAN PRESS MORTON IL 60053 489.64$ 8/27/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OPERATIONS DAILY LOG SHEET PRINTING. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 55.98$ 8/27/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 84.20$ 8/27/2020 65090 SAFETY EQUIPMENT SAFETY GOGGLES. PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 32.40$ 8/27/2020 65085 MINOR EQUIP & TOOLS VINYL LETTERS. PUBLIC WORKS/WTR PROD NALCO CROSSBOW WATER IL 60425 317.35$ 8/27/2020 65075 MEDICAL & LAB SUPPLIES DI TANKS AND FILTERS. PUBLIC WORKS/WTR PROD NORTHSHORE PHYSICIAN IL 60201 29.00$ 8/28/2020 65090 SAFETY EQUIPMENT RESPIRATORY QUESTIONAIRE - DANNY CULLEN. November 23, 2020 Page 7 of 8Page 36 of 37A1.Page 204 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION PUBLIC WORKS/WTR PROD SWIMMING POOL MANAGEME IL 60502 1,079.80$ 8/28/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GRANULAR CHLORINE. PUBLIC WORKS/WTR PROD CITY WELDING SALES & S IL 60076 91.50$ 8/31/2020 65085 MINOR EQUIP & TOOLS WELDING GAS. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 70.17$ 8/31/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SILICONE LUBE. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 58.21$ 8/31/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL V-BELTS. PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339 529.00$ 9/1/2020 65085 MINOR EQUIP & TOOLS IMPACT DRILL PUBLIC WORKS/WTR PROD PUMPING SOLUTIONS INC IL 60406 1,231.68$ 9/1/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHEMICAL FEED PUMP PARTS. PUBLIC WORKS/WTR PROD EBAY O 09-05657-66559 CA 95131 70.06$ 9/1/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT DOOR LOCK ASSEMBLY. PUBLIC WORKS/WTR PROD PLATT ELECTRIC 800 OR 97005 55.01$ 9/1/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES. PUBLIC WORKS/WTR PROD GRAINGER IL 60045 30.10$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL GREASE HOSE FOR TRAVELING SCREEN. PUBLIC WORKS/WTR PROD GRAINGER IL 60045 274.00$ 9/2/2020 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT ROLLERS FOR THE SOUTH STANDPIPE OVERHEAD DOOR. PUBLIC WORKS/WTR PROD SCHWAN INC IL 60630 1,864.99$ 9/2/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOTOR FOR CHLORINE SCRUBBER. PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339 987.00$ 9/3/2020 65085 MINOR EQUIP & TOOLS HAMMER DRILLS PUBLIC WORKS/WTR PROD N AND N INTERNATIONAL FL 33168 1,167.98$ 9/3/2020 65085 MINOR EQUIP & TOOLS PRESSURE DATA LOGGERS. PUBLIC WORKS/WTR PROD N AND N INTERNATIONAL FL 33168 1,168.93$ 9/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DATA LOGGERS PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 771.56$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL CHLORINE REAGENT FOR THE NORTH AND SOUTH STANDPIPES CHLORINE ANALYZERS. PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 105.64$ 9/4/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 6" PIPE PLUGS. PUBLIC WORKS/WTR PROD 22 - LOU MALNATIS PIZZ IL 60201 90.20$ 9/7/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEVE WILLIAMS RETIREMENT. PUBLIC WORKS/WTR PROD E-CONOLIGHT WI 53177 62.94$ 9/9/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED LIGHT STRIP. PUBLIC WORKS/WTR PROD AUTOMATIONDIRECT.COM GA 30040 73.50$ 9/11/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL RECEPTICLES. PUBLIC WORKS/WTR PROD GRAINGER IL 60045 34.75$ 9/11/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CUT-OFF GRINDER WHEELS. PUBLIC WORKS/WTR PROD CALIBRATION TECHNOLOGI MO 65201 687.80$ 9/11/2020 65090 SAFETY EQUIPMENT CHLORINE DETECTOR REPLACEMENT CELL. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 780.80$ 9/14/2020 65035 PETROLEUM PRODUCTS FOOD GRADE GREASE. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 275.52$ 9/14/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 242.46$ 9/14/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE CONNECTORS AND WIRE. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 104.29$ 9/14/2020 65090 SAFETY EQUIPMENT RESPIRATOR FIT TESTING SOLUTION. PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 472.19$ 9/14/2020 65050 BUILDING MAINTENANCE MATERIAL LINCOLN STREET GATE ROLLERS AT THE WATER TREATMENT PLANT. PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902 IL 60202 268.45$ 9/14/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HAMMER DRILL BITS PUBLIC WORKS/WTR PROD CARDINAL PUMP COMPANY MO 63146 195.50$ 9/14/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PUMP REPAIR KITS. PUBLIC WORKS/WTR PROD SP MYPHONECASE.COM CA 90631 38.90$ 9/14/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CELL PHONE PROTECTOR/CASE. PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 94.50$ 9/16/2020 65020 CLOTHING RAIN JACKETS. PUBLIC WORKS/WTR PROD TOOLSOURCE.COM NY 14731 41.09$ 9/16/2020 65085 MINOR EQUIP & TOOLS REPAIR PARTS FOR ENGINE COOLANT TESTER. PUBLIC WORKS/WTR PROD FIRE HOSE DIRECT NC 28117 498.34$ 9/16/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN CLEANING HOSES. PUBLIC WORKS/WTR PROD ZIEBELL WATER SERVI IL 60007 132.00$ 9/16/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PIPE LUBE PUBLIC WORKS/WTR PROD GRAINGER IL 60045 18.12$ 9/16/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONNECTION HOSE. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 126.40$ 9/16/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CUT-OFF GRINDER WHEELS. PUBLIC WORKS/WTR PROD CARQUEST 2759 IL 60202 3.85$ 9/16/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS HOSE CLAMP PUBLIC WORKS/WTR PROD CARQUEST 2759 IL 60202 45.97$ 9/16/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS HOSE FOR TRAILER PUBLIC WORKS/WTR PROD TRAFFICSAFETYSTORE.COM PA 19380 2,365.27$ 9/17/2020 65090 SAFETY EQUIPMENT TRAFFIC CONES PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339 498.00$ 9/17/2020 65085 MINOR EQUIP & TOOLS IMPACT DRILL PUBLIC WORKS/WTR PROD MUNTERS CORPORATION MA 01913 527.97$ 9/18/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DEHUMIDIFIER BELT. PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339 86.33$ 9/21/2020 65005 AGRI/BOTANICAL SUPPLIES GRASS SEED. PUBLIC WORKS/WTR PROD CORE & MAIN LP 482 IL 60044 95.19$ 9/21/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 2" REPAIR CLAMP PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 61.00$ 9/21/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MASONRY CUT-OFF WHEELS. PUBLIC WORKS/WTR PROD THE MOWER SHOP WEB AR 72901 130.02$ 9/21/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTS. PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 47.25$ 9/22/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RAIN JACKET. PUBLIC WORKS/WTR PROD GRAINGER IL 60045 623.20$ 9/22/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR THE PUMPING DIVISION. PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAU IL 60084 1,690.00$ 9/22/2020 65080 MERCHANDISE FOR RESALE 16"X 6" TAPPING SLEEVE AND VALVE PUBLIC WORKS/WTR PROD BATTERY JUNCTION CT 06475 65.00$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BATTERIES PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-6969 NY 10001 174.99$ 9/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UPS POWER BACKUP. PUBLIC WORKS/WTR PROD JMAC SUPPLY NY 11040 57.24$ 9/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ALARM SENSOR. PUBLIC WORKS/WTR PROD NOR NORTHERN TOOL MN 55306 712.49$ 9/23/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR THE PUMPING DIVISION. PUBLIC WORKS/WTR PROD ACME TRUCK BRAKE SUPP IL 60007 166.26$ 9/23/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CONDUIT CARRIER KIT PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 36.84$ 9/23/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAPCON CONCRETE SCREWS. PUBLIC WORKS/WTR PROD ANCHOR SEALS PA 15205 265.76$ 9/24/2020 65050 BUILDING MAINTENANCE MATERIAL GASKET MATERIALS FOR HIGH LIFT PUMPS. PUBLIC WORKS/WTR PROD METAL SUPERMARKETS NIL IL 60174 52.74$ 9/24/2020 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL STOCK PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902 IL 60202 887.18$ 9/24/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPING FOR SUMP PUMP PROJECT, POLICE DEPT OFFICE FRIDGE $80.00 PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 97.21$ 9/25/2020 65035 PETROLEUM PRODUCTS MOTOR OIL. PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 156.48$ 9/25/2020 65090 SAFETY EQUIPMENT PAVEMENT SAFETY TAPE. PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 137.01$ 9/25/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE REPAIR PLUGS. ALL OTHER SEPTEMBER 2020 TOTAL 174,038.65$ SUMMARY: LOCAL EVANSTON SPEND (176 transactions) 22,441.87$ ALL OTHER NON-EVANSTON (375 transactions)151,596.78$ ALL OTHER SEPTEMBER 2020 TOTAL 174,038.65$ November 23, 2020 Page 8 of 8Page 37 of 37A1.Page 205 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of BMO Harris Amazon Credit Card Activity Date: December 14, 2020 Recommended Action: Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending September 26, 2020, in the amount of $12,993.90. Council Action: For Action Summary: The total amount of the BMO Harris Amazon Credit Card Activity for the period ending September 26, 2020, is $12,993.90. Attachments: September 2020 Transactions Amazon A2.Page 206 of 647 BMO Credit Card Statement for the Period ending September 26, 2020 REPORTS TO INTERMEDIATE MERCHANT NAME MERCHANT STATE MERCHANT ZIP CODE TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION ADMIN SVCS/FAC MGMT AMZN MKTP US MU4CX6C52 WA 98109 39.98$ 8/31/2020 65060 MATERIALS TO MAINTAIN AUTOSL TAILPIPE END ADMIN SVCS/FAC MGMT AMZN MKTP US MU4AC00U2 WA 98109 282.60$ 9/4/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ART WORK REPAIR AT FIRE 5 ADMIN SVCS/FAC MGMT AMZN MKTP US MU1TQ5741 WA 98109 31.98$ 9/8/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR ART INSTALL ADMIN SVCS/FAC MGMT AMAZON.COM MU5TG5990 WA 98109 404.88$ 9/16/2020 65090 SAFETY EQUIPMENT SAFETY PADS ADMIN SVCS/FAC MGMT AMZN MKTP US M47QM8LO2 WA 98109 1,279.84$ 9/17/2020 62355 LAUNDRY/OTHER CLEANING COVID- PRCS CLEANING SUPPLIES ADMIN SVCS/FAC MGMT AMZN MKTP US MU1GM9WK0 WA 98109 88.96$ 9/18/2020 65085 MINOR EQUIP & TOOLS TOOLS FOR VAN ADMIN SVCS/FAC MGMT AMZN MKTP US M46QI5TB2 WA 98109 103.81$ 9/21/2020 65060 MATERIALS TO MAINTAIN AUTOSL MATERIALS FOR VEHICLE REPAIRS (809) ADMIN SVCS/FAC MGMT AMZN MKTP US M47VA7022 WA 98109 29.00$ 9/21/2020 65060 MATERIALS TO MAINTAIN AUTOSL AMBULANCE REPAIR ADMIN SVCS/FAC MGMT AMZN MKTP US M46GV5DB1 WA 98109 16.51$ 9/23/2020 65060 MATERIALS TO MAINTAIN AUTOSL MATERIAL FOR VEHICLE REPAIRS TO VEHICLE # 600 ADMIN SVCS/FAC MGMT AMZN MKTP US M42DM21Q0 WA 98109 24.03$ 9/24/2020 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER AT CIVIC CENTER ADMIN SVCS/INFO SYS AMAZON.COM MM4EP7V60 WA 98109 173.88$ 8/26/2020 65615 INFRASTRUCTURE SUPPLIS UPS BATTERY FOR FIRE 2 ADMIN SVCS/INFO SYS AMAZON.COM MU3DA1CL1 WA 98109 229.85$ 8/26/2020 65615 INFRASTRUCTURE SUPPLIS UPS BATTERY FOR CIVIC4THSOUTH ADMIN SVCS/INFO SYS AMZN MKTP US MU49R7AF1 WA 98109 375.80$ 8/31/2020 62250 COMPUTER EQUIPMENT MAINT SSD DRIVES AND BRACKETS. STOCK FOR PD ADMIN SVCS/INFO SYS AMZN MKTP US MU5T45M51 WA 98109 39.55$ 9/2/2020 62250 COMPUTER EQUIPMENT MAINT 10 METER POWERED USB FOR PD AUDITORIUM ADMIN SVCS/INFO SYS AMZN MKTP US MU2W16A12 WA 98109 449.99$ 9/3/2020 65555 PERSONAL COMPUTER EQ 1 LENOVO CHROMEBOOK 38705 ADMIN SVCS/INFO SYS AMAZON.COM MU7KB4E72 A WA 98109 180.69$ 9/4/2020 65615 INFRASTRUCTURE SUPPLIS UPS BATTERY FOR LEVY MAIN CLOSET ADMIN SVCS/INFO SYS AMZN MKTP US MU1V228F1 WA 98109 32.99$ 9/4/2020 65555 PERSONAL COMPUTER EQ 1 HEADSET FOR HEALTH ADMIN SVCS/INFO SYS AMAZON PRIME MU5NI51D0 WA 98109 119.00$ 9/9/2020 65615 INFRASTRUCTURE SUPPLIS AMAZON PRIME MEMBERSHIP ADMIN SVCS/INFO SYS AMZN MKTP US M47CZ8OU1 WA 98109 626.99$ 9/11/2020 65515 OTHER IMPROVEMENTS NOYES CAMERA PROJECT - RACK EQUIPMENT AND POE ADMIN SVCS/INFO SYS AMZN MKTP US M47ED2OC1 WA 98109 33.99$ 9/11/2020 65555 PERSONAL COMPUTER EQ 1 HEADSET FOR HEALTH 38829 ADMIN SVCS/INFO SYS AMZN MKTP US MU2ZH9KN2 WA 98109 72.59$ 9/11/2020 65615 INFRASTRUCTURE SUPPLIS RACK MOUNT EQUIPMENT FOR EPL@RCCC ADMIN SVCS/INFO SYS AMZN MKTP US MU82R95M0 WA 98109 460.00$ 9/11/2020 65555 PERSONAL COMPUTER EQ 1 LENOVO CHROMEBOOK 38829 ADMIN SVCS/INFO SYS AMAZON.COM MU6MU9QN0 A WA 98109 284.85$ 9/14/2020 62250 COMPUTER EQUIPMENT MAINT HEADSETS 38632 SUE PONTARELLI ADMIN SVCS/INFO SYS AMZN MKTP US M43VS0Z72 WA 98109 15.99$ 9/17/2020 62250 COMPUTER EQUIPMENT MAINT SERIAL CARD ADMIN SVCS/INFO SYS AMAZON.COM M41A34AH2 WA 98109 49.95$ 9/21/2020 62250 COMPUTER EQUIPMENT MAINT HEADSET JIM MILANO ADMIN SVCS/INFO SYS AMZN MKTP US M43MN3VK1 WA 98109 34.99$ 9/21/2020 62250 COMPUTER EQUIPMENT MAINT WEBCAM JIM MILANO ADMIN SVCS/INFO SYS AMZN MKTP US M45RC4MP2 WA 98109 1,720.00$ 9/22/2020 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE ADMIN SVCS/INFO SYS AMAZON.COM M43437G20 A WA 98109 17.26$ 9/25/2020 65615 INFRASTRUCTURE SUPPLIS IT LABELS FOR WIRES ADMIN SVCS/INFO SYS AMAZON.COM M45P466C2 WA 98109 57.95$ 9/25/2020 62250 COMPUTER EQUIPMENT MAINT 38979 PRINTER INK WHYTE, NICOLA FIRE DEPARTMENT AMZN MKTP US M44NW8QI1 WA 98109 57.36$ 9/22/2020 65620 OFFICE MACH CERT BATTERIES FIRE DEPARTMENT AMZN MKTP US M46T11Q92 WA 98109 143.40$ 9/25/2020 65620 OFFICE MACH CERT BATTERIES POLICE DEPARTMENT AMZN MKTP US MU5JZ5800 WA 98109 46.78$ 9/14/2020 65125 OTHER COMMODITIES SUPPLIES FOR EVIDENCE TECHNICIANS POLICE DEPARTMENT AMZN MKTP US M42GI41J0 WA 98109 399.60$ 9/24/2020 65090 SAFETY EQUIPMENT BAGS AND MATERIAL TO COMPLETE ADDITIONAL GO-BAGS FOR PATROL OPERATIONS POLICE DEPARTMENT AMAZON.COM M46TI4GF0 A WA 98109 63.98$ 9/25/2020 65090 SAFETY EQUIPMENT MATERIAL TO COMPLETE GO-BAGS FOR PATROL OPERATIONS AND RAPID RESPONSE PRCS/ADMINISTRATION AMZN MKTP US MU1V81MA2 WA 98109 2,044.98$ 9/7/2020 65090 SAFETY EQUIPMENT COVID PPE PRCS/ADMINISTRATION AMZN MKTP US MU1D067C0 WA 98109 310.94$ 9/16/2020 65110 REC PROGRAM SUPPLIES FM RECEIVER FOR DRIVE IN MOVIES PRCS/ADMINISTRATION AMAZON.COM M46B10J00 WA 98109 627.45$ 9/22/2020 65090 SAFETY EQUIPMENT COVID PPE PRCS/CHAND NEWB CNTR AMZN MKTP US MU4J12LH1 WA 98109 28.49$ 8/28/2020 62245 OTHER EQ MAINT POLE LIGHT BASE FOR MOTOR BOAT PRCS/CHAND NEWB CNTR AMZN MKTP US WA 98109 (25.00)$ 9/23/2020 62245 OTHER EQ MAINT REFUND FOR POLE LIGHT BASE FOR MOTOR BOAT PRCS/RECREATION AMZN MKTP US MM5Q15IY2 WA 98109 47.98$ 8/31/2020 65045 LICENSING/REGULATORY SUPP NO SWIMMING SIGNS FOR BOAT RAMP PRCS/RECREATION AMZN MKTP US MU7OA8071 WA 98109 16.99$ 8/31/2020 62490 OTHER PROGRAM COSTS ACRYLIC BOX PRCS/RECREATION AMZN MKTP US MU1R58MP1 WA 98109 74.32$ 9/2/2020 65085 MINOR EQUIP & TOOLS BOAT CLEANING SUPPLIES PRCS/RECREATION AMAZON.COM MU7C67HR2 WA 98109 16.93$ 9/8/2020 65085 MINOR EQUIP & TOOLS VELCRO PRCS/RECREATION AMAZON.COM MU8YX1H22 WA 98109 15.09$ 9/8/2020 65110 REC PROGRAM SUPPLIES MARKER BUOY RACK PRCS/RECREATION AMAZON.COM MU9TE7AY0 A WA 98109 32.65$ 9/8/2020 65090 SAFETY EQUIPMENT TOOL BOX REPLACEMENT FOR OLD FIRST AID BOX PRCS/RECREATION AMZN MKTP US MU31W0UP1 WA 98109 25.69$ 9/8/2020 65090 SAFETY EQUIPMENT TOOL BOX REPLACEMENT FOR OLD FIRST AID BOX PRCS/RECREATION AMZN MKTP US MU4B04EJ0 WA 98109 22.99$ 9/8/2020 65085 MINOR EQUIP & TOOLS SEWING PALM PRCS/RECREATION AMZN MKTP US MU04U48M2 WA 98109 129.36$ 9/9/2020 62235 OFFICE EQUIPMENT MAIN STORAGE DRAWERS PRCS/RECREATION AMAZON.COM MU0TI4DA2 WA 98109 20.62$ 9/10/2020 65090 SAFETY EQUIPMENT ACRYLIC GLOVE DISPENSER PRCS/RECREATION AMAZON.COM MU8AN0DZ2 WA 98109 19.08$ 9/10/2020 65110 REC PROGRAM SUPPLIES MARKER BUOYS PRCS/RECREATION AMZN MKTP US M45IB10D1 WA 98109 145.05$ 9/17/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STORAGE BINS FOR PC PARTS FROM CLARK ST. OFFICE PRCS/RECREATION AMZN MKTP US M40HM4DG1 WA 98109 18.99$ 9/23/2020 65110 REC PROGRAM SUPPLIES HEAVY DUTY FOAM TAPE FOR MARKER BUOY RACK PRCS/RECREATION AMZN MKTP US M48K10060 WA 98109 12.60$ 9/23/2020 65110 REC PROGRAM SUPPLIES UV CURE EPOXY FOR RESCUE BOARDS PRCS/RECREATION AMAZON.COM M40XN4822 WA 98109 108.52$ 9/24/2020 65090 SAFETY EQUIPMENT TOOL BOX REPLACEMENT FOR OLD FIRST AID BOX PUBLIC WORKS/SERVICE AMAZON.COM MU0IO4ZM1 A WA 98109 59.97$ 8/28/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARE TIRE CROWN EQ PUBLIC WORKS/SERVICE AMAZON.COM MU3LL4081 WA 98109 147.16$ 8/31/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP SUPPLIES PUBLIC WORKS/SERVICE AMAZON.COM MM41R1YP0 A WA 98109 690.08$ 9/3/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GREASE PUMP PUBLIC WORKS/SERVICE AMZN MKTP US MU4YQ40G2 WA 98109 29.14$ 9/4/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE WOOD WORK TOOLS PUBLIC WORKS/SERVICE AMAZON.COM MU3LH4T10 WA 98109 109.24$ 9/7/2020 62199 PRK MAINTENANCE & FURNITUR REPLACE VOLLEYBALL NET PUBLIC WORKS/SERVICE AMAZON.COM MU6WX3M02 A WA 98109 70.99$ 9/7/2020 65085 MINOR EQUIP & TOOLS SHOP TOOLS PUBLIC WORKS/SERVICE AMZN MKTP US MU8F10YA0 WA 98109 29.69$ 9/18/2020 65085 MINOR EQUIP & TOOLS TOOLS 511 PUBLIC WORKS/SERVICE AMZN MKTP US M49ER5EY2 WA 98109 174.89$ 9/21/2020 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTS AMAZON SEPTEMBER TOTAL 12,993.90$ November 23, 2020Page 2 of 2A2.Page 207 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Subject: 2020 Post Bond Issuance Report Date: December 14, 2020 Recommended Action: Staff recommends the City Council review and place the 2020 Post Bond Issuance Report on file. Council Action: For Action: Accept and Place on File Summary: The City of Evanston adopted a Post -Issuance Procedures Manual in October 2012. This Manual outlines the procedures used in compliance with Internal Revenue Codes and applicable U.S. Treasury Regulations necessary to maintain the tax exemption of the interest on bonds issued by the City. Annual Review and Reports: Not less often than once per year, the Compliance Officer should conduct a review of records and other information described in these procedures to determine whether any or all of the bonds comply with the tax requirements applicable to such bonds. At the close of each bond issue, City Staff reviews the transcripts of the bonds to ensure compliance with the Code and Regulations as noted above. No violations of the Internal Revenue Code or U.S. Treasury Regulations were discovered during the review of bond transcripts for the 2020 bonds as issued by the City and approved by the City Council. In the event of such a violation, the Chief Financial Officer of the City would take remedial actions described in the Regulations or the Tax Exempt Bonds Voluntary Closing Agreement Program described in Treasury Notice 2008 -31 or any successor guidance. Attached is a current listing of our outstanding Bonds as of the end of 2020. A3.Page 208 of 647 The Post-Issuance Compliance Manual can be found on the City’s Transparency Web -Site at https://www.cityofevanston.org/government/transparency/budget-financial-reports. Attachments: Outstanding Bonds as December 2020 Page 2 of 3 A3.Page 209 of 647 City of Evanston Outstanding General Obligation Debt as of December 31,2020 Name of Issue Date of Issuance Final Maturity Date Original Amount Balance as of December 31, 2020 Series 2012A 7/26/2012 12/1/2032 15,720,000 7,665,000 Series 2013A 7/31/2013 12/1/2033 12,565,000 9,170,000 Series 2013B 10/30/2013 12/1/2025 28,875,000 7,415,000 Series 2014A 8/6/2014 12/1/2034 12,045,000 9,265,000 Series 2015A 11/10/2015 12/1/2035 13,095,000 10,630,000 Series 2015B 11/10/2015 12/1/2022 11,075,000 3,475,000 Series 2016A 9/28/2016 12/1/2036 13,715,000 11,545,000 Series 2016B 9/28/2016 12/1/2026 7,635,000 4,825,000 Series 2017A 10/16/2017 12/1/2037 13,990,000 12,455,000 Series 2017B 10/16/2017 12/1/2027 9,225,000 6,380,000 Series 2017C 10/16/2017 12/1/2035 5,000,000 4,770,000 Series 2018A 8/7/2018 12/1/2043 24,385,000 24,385,000 Series 2018B 8/7/2018 12/1/2035 16,545,000 16,545,000 Series 2018C 8/7/2018 12/1/2028 8,020,000 6,845,000 Series 2018D 8/7/2018 12/1/2038 3,570,000 3,570,000 Series 2019A 5/16/2019 12/1/2043 12,750,000 12,750,000 Series 2019B 5/16/2019 12/1/2039 12,785,000 12,400,000 Series 2020 8/10/2020 12/1/2040 27,960,000 27,960,000 192,050,000 The Post-Issuance Compliance Manual can be found on the City’s Transparency Web- Site at https://www.cityofevanston.org/government/transparency/budget-financial- reports. Page 3 of 3 A3.Page 210 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Hitesh Desai, Chief Financial Officer Subject: Purchase of Insurance/Renewals – Property, Excess Liability & Excess Worker’s Compensation for Fiscal Year 2021 Date: December 14, 2020 Recommended Action: City staff recommends City Council approval to purchase the outlined insurance policies for Fiscal Year 2021 at a total cost of $1,022,941 including the cost of excess coverage liability. Staff also recommends approving the purchase of excess coverage limits at the $15 M level down from $20M last year after further review. The City had $10M in excess coverage until FY 2018 before it was raised to $20M for FY 2019. The policies will renew all insurance coverage for the City of Evanston for Fiscal Year 2021. Funding Source: Funding of $844,496 will be from the Insurance Fund (Account 605.99.7800.62615), and $178,446 will be from the Workers Compensation Fund (Account 605.99.7800.66044). Council Action: For Action Summary: The City is exposed to various risks of loss related to torts, theft, asset damage, errors and omissions, and natural disasters. Current insurance policies expire on December 31, 2020. The City’s brokers of record, Arthur J. Gallagher and The Owens Group, took all insurance through underwriting and market. Below is a summary of the total premium costs for each policy. Arthur J. Gallagher is the City’s insurance brokerage service provider for property, casualty, and cyber and Owens Group is the broker for workers compensation. Overall Premiums are going up by 6.7% reflecting lack of capacity, carriers leaving public sector insurance arena, large jury awards in Cook County, increase in police liability claims, civil unrest in metro areas etc. A4.Page 211 of 647 a. General liability insurance The City currently maintains a self-insured retention (SIR) of $1.25 million (except Cyber with $1M) with an additional layer of excess insurance totaling $15 million. For purposes of prudent risk management, it is advisable to maintain the current retent ion level and $15M excess layer of coverage. b. Property insurance The City of Evanston maintains commercial all-risk insurance to cover damage to City facilities and contents within the facilities, including business interruption and loss of rents. The coverage is subject to a deductible of $50,000 for each loss and each location. Staff recommends the selection of Affiliated FM as the carrier. c. Environmental In 2019, Staff recommended adding a policy for environmental coverage. The Service Center has 8 underground gas tanks that support fleet vehicles. From a risk management perspective, it is prudent to protect the City from this potential source of liability. Current insurance policy is for 3 years from 2019-2021. Page 2 of 79 A4.Page 212 of 647 d. Other Insurance Policies The City also maintains insurance for excess worker’s compensation and, crime liability. The premium went up by 9.4%. Staff recommends award of the policies as set forth in the table. Attachments: Insurance Rates proposal The Owens Group Insurance Rates proposal Gallagher Page 3 of 79 A4.Page 213 of 647 . 1 Excess Workers Compensation & Governmental Crime Insurance Proposal 12/31/2020 to 12/31/2021 From The Owens Group, Inc. Bruce G. Mitchell, Jr. bmitchell@toginsrisk.com (312) 780-1435 Page 4 of 79 A4.Page 214 of 647 . 2 Contents I. Executive Summary II. Service Team III. Cost Comparison IV. Insurance Carriers Financial Ratings V. Payment Options Disclaimer This Proposal is issued as a matter of confirmation only and does not amend, extend or alter the coverage provided by the actual insurance policies. Page 5 of 79 A4.Page 215 of 647 1 EExxeeccuuttiivvee SSuummmmaarryy Program Type: The City of Evanston’s Excess Workers Compensation program is self-insured with Safety National as the carrier and CCMSI as the Third Party Administrator. The City maintains a retention of $750,000 for all Excess Workers Compensation losses and an Employers Liability Limit of $1,000,000. The City also has Crime Coverage with AIG. Expiring terms include a Liability Limit of $2,000,000 and single loss deductible of $25,000. Marketing Responses: Safety National and AIG provided terms for the City’s Commercial Insurance Program. AIG’s Crime proposal included $2,000,000 limits for Employee Theft, Forgery or Alterations, Computer Fraud, etc. with an annual premium of $6,812. Safety National offered an Employers Liability limit of $1,000,000 with a $750,000 retention for $171,634. That is a 9% increase over expiring. The City’s Payroll increased by 2% and has experienced a few sizable losses since 2014. Two claims have exceeded the $800,000 threshold, another is at $597,538 and five other claims are now above $300,000 as well. Safety National also offered an $850,000 option for an annual premium of $154,947. Insurance Company Coverage Lines Requested Carrier’s Response Safety National Casualty Excess Workers Compensation Provided Terms- $1,000,000 Employers Liability Limit – Deposit Premium: $171,634 with $750,000 Retention and $154,947 with $850,000 Retention. National Union (AIG) Governmental Crime Provided Terms - $2,000,000 Limit – Annual Premium $6,812. Hiscox Governmental Crime Provided Terms – $2,000,000 Limit – Annual Premium: $7,888 with $25K Deductible. $5,000,000 Limit was also offered with an annual premium of $18,384. BBoolldd ddeennootteess tthhee TTOOGG rreeccoommmmeennddeedd ccaarrrriieerrss.. Page 6 of 79 A4.Page 216 of 647 2 Page 7 of 79 A4.Page 217 of 647 3 II.. SSeerrvviiccee TTeeaamm Phone Number: 312-780-1441 Fax Number: 312-368-5113 Office Hours: 8:30 a.m. to 5:00 p.m. Monday - Friday 19 S. La Salle St., Suite 500 Chicago, IL 60603-1438 Will Hamilton Managing Director 312-813-8883 whamilton@toginsrisk.com Bruce G. Mitchell, Jr. Senior Account Manager 312-780-1435 bmitchell@toginsrisk.com A service team approach will be implemented for the City of Evanston to provide senior level availability for all of your services and risk management needs as well as daily service requirements. Page 8 of 79 A4.Page 218 of 647 III. Cost Comparison Expiring Carrier Proposed Carrier 2018-19 Premium 2019-20 Premium 2020-21 Premium $ Change % Change Governmental Crime National Union (AIG) National Union (AIG) $6,813 $6,811 $6,812 $1 Flat Excess Workers Compensation Safety National Safety National $150,689 $156,289 $171,634* +15,345 9%** Total Cost $157,502 $163,100 $178,446 $15,346 9% *Safety National also offered $1,000,000 Employers Liability Limit with $850,000 Retention for $1 54,947 Deposit Premium. **The City’s Payroll increased from $70,718,996 to $72,238,558 or a 2% increase. The City’s actual rate change is 7%. Page 9 of 79A4.Page 219 of 647 IIVV.. IInnssuurraannccee CCoommppaanniieess FF iinnaanncciiaall RRaattiinnggss The A.M. Best’s Guide is the guidebook the insurance industry uses to determine the financial stability of an insurance company. A copy of the AM. Best’s Guide report on the quoted insurance companies is available upon your request. While we strive to be certain that your insurance is placed with reputable, highly rated insurance companies, we have no way of guaranteeing the financial accuracy of the A.M. Best’s Guide or the financial stability of the insurance company. For these reasons, we ask that you take into account the financial stability of all the insurance companies prior to making your selection as to who will write your insurance. Company Proposed 2020 AM Best’s Assigned Rating Safety National Casualty Co. A+ National Union (AIG) A Hiscox Insurance A Alphabetical Listing A+ = Superior A = Excellent B+ = Very Good B = Good C+ = Fairly Good C = Fair Page 10 of 79 A4.Page 220 of 647 V. Payment Options (A) Payment in full due date of inception. I elect to accept the premium and conditions as explained in this proposal. Signature & Title Date Page 11 of 79 A4.Page 221 of 647 ajg.com ©2018 Arthur J. Gallagher & Co. All rights reserved. Proposal of Insurance City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Presented: November 12, 2020 Effective: January 1, 2021 Rich Stokluska Area Senior Executive Vice President Arthur J. Gallagher Risk Management Services, Inc. 2850 Golf Road Rolling Meadows, IL 60008 (630) 773-3800 Rich_Stokluska@ajg.com Page 12 of 79 A4.Page 222 of 647 City of Evanston 2 Table of Contents Service Team ....................................................................................................................................................................... 3 Service Commitment ...................................................................................................................................................... 3 Program Structure............................................................................................................................................................... 5 Named Insured ............................................................................................................................................................... 6 Market Review ................................................................................................................................................................ 7 Structure Graph .............................................................................................................................................................. 8 Schedule of Values ........................................................................................................................................................ 9 Program Details ........................................................................................................................................................... 12 Casualty Package - Argonaut Insurance Company ........................................................................................... 12 Excess Liability ($5M x Primary) - Old Republic Union Insurance Company ................................................... 15 Excess Liability ($5M x $10M) - Arch Specialty Insurance Company ............................................................... 18 Liability ($5M x $15M) - Gemini Insurance Company ........................................................................................ 20 Property - Affiliated FM Insurance Company ...................................................................................................... 22 Cyber Liability - Syndicate 2633/623 at Lloyd's .................................................................................................. 27 Cyber Liability - Travelers Casualty and Surety Co of America ......................................................................... 31 Premium Summary ...................................................................................................................................................... 35 Payment Plans ............................................................................................................................................................. 37 Carrier Ratings and Admitted Status ............................................................................................................................. 38 Proposal Disclosures ....................................................................................................................................................... 39 Proposal Dis closures ................................................................................................................................................... 40 Client Signature Requirements ....................................................................................................................................... 42 Coverages for Consideration ....................................................................................................................................... 43 Client Authorization to Bind Coverage ........................................................................................................................ 44 Appendix............................................................................................................................................................................. 46 Bindable Quotations & Compensation Disclosure Schedule ..................................................................................... 47 Binding Requirements ................................................................................................................................................. 49 Carrier Forms/Documents ........................................................................................................................................... 50 Claims Reporting By Policy ......................................................................................................................................... 67 CORE360™ Loss Control Flyer .................................................................................................................................. 68 Cyber Liability eRiskHub Features .............................................................................................................................. 69 Page 13 of 79 A4.Page 223 of 647 City of Evanston 3 Service Team Rich Stokluska has primary service responsibility for your company. We operate using a team approach. Your Service Team consists of: NAME / TITLE PHONE EMAIL Rich Stokluska, ARM Area Senior Executive Vice President (630) 285-4012 Rich_Stokluska@ajg.com Tamarah Holm Account Executive – Key Accounts (630) 634-4604 Tamarah_Holm@ajg.com Catreena Maglio, CISR Client Service Manager II (630) 285-3485 Catreena_Maglio@ajg.com Katie Lindholm, CLCS Client Service Associate Senior (847) 598-2544 Katie_Lindholm@ajg.com Arthur J. Gallagher Risk Management Services, Inc. Main Office Phone Number: (630) 773-3800 Service Commitment Account Service At Arthur J. Gallagher & Co., our goal is to provide you with an exceptional insurance and risk management program delivered by a world class service organization. Gallagher is committed to partnering with our clients to ensure we consistently delive r the highest quality service possible. Renewals We use a standard Renewal Timeline and start early to make sure your needs are met and we are able to offer you the most comprehensive and competitively priced insurance program. At each renewal, we will meet with you to establish a renewal game plan, determine how many markets should be approached, discuss pricing in the insurance marketplace, and identify what specific needs must be addressed. We will then approach markets that we feel will offer the best alternatives. These alternat ives will be presented at renewal as an option, even if we feel the incumbent program is strongest. We will demonstrate how we have created competition within the marketplace to ensure that you receive the best renewal terms. We make ourselves accountable by working with you to develop a written service schedule that meets your needs. You can track our service by referring to our written service commitment. Service becomes especially important as your type of organization continues to change and prosper. As a top national broker, we have access to over 150 insurance companies and wholesalers. This maximizes your insurance options in any given policy year situation. In addition, our integrity and influence in the marketplace have resulted in exce llent relationships with our markets. These factors are especially important to consider as the insurance needs of your organization become more complex and require more sophisticated solutions. Automobile Identification Cards ID cards will be issued upon binding of coverage. Phone Calls Phone calls will be returned within one working day of receipt. Certificates of Insurance Certificates of Insurance will be issued within one working day of request. Page 14 of 79 A4.Page 224 of 647 City of Evanston 4 Page 15 of 79 A4.Page 225 of 647 City of Evanston 5 Program Structure Program Structure Page 16 of 79 A4.Page 226 of 647 City of Evanston 6 Named Insured LINE OF COVERAGE NAMED INSURED All Lines of Coverage included in this proposal City of Evanston Note: Any entity not named in this proposal, may not be an insured entity. This may include affiliates, subsidiaries, LLC's, partnerships and joint ventures. Page 17 of 79 A4.Page 227 of 647 City of Evanston 7 Market Review We approached the following carriers in an effort to provide the most comprehensive and cost effective insurance program. INSURANCE COMPANY LINE OF COVERAGE RESPONSE PREMIUM Argonaut Insurance Company Casualty Package Recommended Quote $210,017.00 Old Republic Union Insurance Company Excess Liability ($5M x Primary) Recommended Quote $206,775.00 Arch Specialty Insurance Company Excess Liability ($5M x $10M) Recommended Quote $121,442.00 Gemini Insurance Company Excess Liability ($5M x $15M) Recommended Quote $97,153.00 Affiliated FM Insurance Company Property Recommended Quote $244,938.00 Syndicate 2633/623 at Lloyd's Cyber Liability Quoted $43,005.00 Travelers Casualty and Surety Co of America Cyber Liability Recommended Quote $21,494.00 Surplus Lines Taxes, Fees, and TRIA is included in above pricing Page 18 of 79 A4.Page 228 of 647 City of Evanston R:\CLNTDOCS\03\NonProfit\30908.docx Arthur J. Gallagher Risk Management Services,Inc. Program Structure – 1/1/2021 – 1/1/2022 $1,250,000 Retention $1,250,000 Retention $1,250,000 Retention $1,250,000 Retention $1,250,000 Retention $50,000 AOP Deductible $25,000 Retention Philadelphia $1M Occ./ $3MAgg. Eff.5/25/19 5/25/20 General and Employee Benefits Liability Automobile Liability Law Enforcement Liability Public Officials Liability Employment Practices Liability Property Building &Business Personal Property Cyber Liability Special Events Liability Argonaut Ins..Argonaut Ins $5M Occ./$5M Occ. $5M Agg. Argonaut Ins $5M Occ./ $5MAgg. Argonaut Ins $5M Occ./ $5MAgg. Argonaut Ins $5M Occ./ $5MAgg. Old Republic $5M Occ./ $5M Agg. Old Republic $5M Occ. Old Republic $5M Occ./ $5M Agg. Old Republic $5M Occ./ $5M Agg. Old Republic $5M Occ./ $5M Agg. Arch Specialty Insurance Company $5M Excess Limit Affiliated Ins.Co. $464,000,000 Loss Limit Travelers $1M Agg. Gemini Co. $5M Excess Limit Page 19 of 79A4.Page 229 of 647 City of EvanstonStatement of Values with COPE InformationPolicy Term; Currency of Values:  Values as:Loc IDValuesIns  Address City St/Prv Post Occupancy/ Description Construction No. of  Sq. Ft. Sprinklere Fire  Real Property Personal  TE # of  Extra  Rental  Gross Earnings Total Insured Value11454 Elmwood Ave. and 909 Lake St.Evanston IL 60201Police Headquarters/Fire HeadquartersReinforced Concrete 96% Cons/Steel Deck Type (2) Const.‐2 67,300 70% Y ‐60%  $      11,703,120   $          7,109,000  12  $         ‐     $         ‐     $                        ‐     $     18,812,120.00 2 702 Madison Street Evanston IL 60202 Fire StationMasonry ‐ Non Combustible3 11,818Automatic Sprinklers $         1,287,520   $          1,750,000  12  $         ‐     $         ‐     $                        ‐     $        3,037,520.00 3 1105 Central Street Evanston IL 60201 Fire StationMasonry ‐ Non Combustible3 12,000Automatic Sprinklers $         3,182,400   $          1,428,000  12  $         ‐     $         ‐     $                        ‐     $        4,610,400.00 4 1817 Washington Street Evanston IL 60202 Fire StationMasonry ‐ Non Combustible3 6,000Automatic Sprinklers $            406,640   $          1,023,000  12  $         ‐     $         ‐     $                        ‐     $        1,429,640.00 5 2830 Central Street Evanston IL 60201 Fire StationMasonry ‐ Non Combustible3 7,200Automatic Sprinklers $         1,272,960   $          1,496,000  12  $         ‐     $         ‐     $                        ‐     $        2,768,960.00 6 551 Lincoln Street Evanston IL 60201 Utilities ‐ WaterMasonry ‐ Non Combustible3Automatic Sprinklers $         5,140,080   $        20,606,000  12  $         ‐     $         ‐     $                        ‐     $     25,746,080.00 7 555 Lincoln Street Evanston IL 60201Water and Sewage Treatment PlantReinforced Concrete 2 240,100 0  $         3,245,840   $          3,091,000  12  $         ‐     $         ‐     $                        ‐     $        6,336,840.00 8 577 Lincoln Street Evanston IL 60201Water and Sewage Treatment Plant (Filtration)Reinforced Concrete ‐99%/Steel Deck  (2) type Construction ‐3 N Y‐40%  $      23,804,560   $        31,424,000  12  $         ‐     $         ‐     $ 12,759,000.00   $     67,987,560.00 9 531 Lincoln Street Evanston IL 60201 Water ‐ Pumping Station Masonry ‐ Non Combustible3Automatic Sprinklers $         3,790,800   $              258,000  12  $         ‐     $         ‐     $                        ‐     $        4,048,800.00 10 1655 Foster  Evanston IL 60602Community Center ‐ Fleetwood JourdainMasonry ‐ Non Combustible3 8,800Automatic Sprinklers $         6,094,520   $          4,771,480  12  $         ‐     $         ‐     $       434,000.00   $     11,300,000.00 11 2222 Oakton Street Evanston IL 60202Vacant Warehouse ‐ Store recreation vehicles and boatsMasonry ‐ Non Combustible3Automatic Sprinklers $         1,287,520   $              774,000  12  $         ‐     $         ‐     $    1,300,000.00   $        3,361,520.00 12 1703 Orrington Avenue Evanston IL 60201 Public LibraryReinforced Concrete 87% Misc. Combustible 7 115,000 99% Y‐100%  $      28,697,760   $        16,131,000  12  $         ‐     $         ‐     $    1,885,000.00   $     46,713,760.00 13 2026 Central Street Evanston IL 60201 LibraryMasonry ‐ Non Combustible3Automatic Sprinklers $            865,280   $              859,000  12  $         ‐    $         ‐     $                        ‐     $        1,724,280.00 14 941‐949 Chicago Avenue Evanston IL 60202 LibraryMasonry ‐ Non Combustible3Automatic Sprinklers $                       ‐     $              990,400  12  $         ‐     $         ‐     $                        ‐     $           990,400.00 15 2603 Sheridan Road Evanston IL 60201Community Center ‐ Harley Clark ‐ Vacant Masonry ‐ Non Combustible3Automatic Sprinklers $         4,187,040   $              936,000  12  $         ‐     $         ‐     $                        ‐     $        5,123,040.00 16 1801 Main Street Evanston IL 60202Recreation Center ‐ Ice Rink, Gymnasium, Library, Preschool, Community Center (Robert Crown)Type 1‐B ‐ Non Combustible2 136,331Automatic SprinklersY  $      48,141,803   $          5,152,000  12  $         ‐     $         ‐     $    1,914,000.00   $     55,207,803.00 17 2100 Ridge Avenue Evanston IL 60201Civic Center ‐ Public and Private Office BuildingConcrete on Protected Steel/Boards on 9 123,000 11% Y  $      23,804,560   $          6,182,000  12  $         ‐     $         ‐     $                        ‐     $     29,986,560.00 18 525 Church Street Evanston IL 60201Automotive Sales and Service incl. Public/Private Parking GaragesReinforced Concrete 5 200,000 0 Y  $      15,600,000   $          1,010,000  12  $         ‐     $         ‐     $       660,000.00   $     17,270,000.00 19 927 Noyes Street Evanston IL 60201Community Center (Noyes Cultural Arts Center)Masonry ‐ Non Combustible3Automatic Sprinklers $         6,763,120   $              883,000  12  $         ‐     $         ‐     $       324,000.00   $        7,970,120.00  Page 20 of 79 A4.Page 230 of 647 20 2020 Asbury Avenue Evanston IL 60201Municipal Service Center ‐ Equipment Storage, Tradesmen Shops, Reinforced Concrete/Boards ‐ 98%‐  on Joists 3 153,000 40% Y  $      19,476,080   $          5,152,000  12  $         ‐     $         ‐     $                        ‐     $     24,628,080.00 211028 Central StreetEvanston IL 60201Community Center (Chandler)Masonry ‐ Non Combustible3Automatic Sprinklers $         1,171,040   $              309,000  12  $         ‐     $         ‐     $       653,000.00   $        2,133,040.00 22 2601 Sheridan Road Evanston IL 60201Municipal ‐ (Gross Point Light House)Masonry ‐ Non Combustible3Automatic Sprinklers $         2,843,360   $          2,095,000  12  $         ‐     $         ‐     $                        ‐     $        4,938,360.00 23 2024 McCormick Boulevard Evanston IL 60201 Ecology CenterMasonry ‐ Non Combustible3Automatic Sprinklers $         1,521,520   $              369,000  12  $         ‐     $         ‐     $       433,000.00   $        2,323,520.00 24 1332 Emerson Street Evanston IL 60201 Fire StationMasonry ‐ Non Combustible3Automatic Sprinklers $         2,458,560   $              306,000  12  $         ‐     $         ‐     $                        ‐     $        2,764,560.00 25 1800 Maple Avenue Evanston IL 60201Automotive Sales and Service incl. Public/Private GaragesReinforced Concrete Construction6 515,000 100% Y ‐ 5%  $      36,400,000   $          4,040,000  12  $         ‐     $         ‐     $    5,600,000.00   $     46,040,000.00 26 300 Dodge Avenue Evanston IL 60202 Misc. ‐ Non  Steel Deck Type (2)  1 25,497 100%  $         9,482,720   $          1,778,000  12  $         ‐     $         ‐     $                        ‐     $     11,260,720.00 27 821 Davis Street/1617 BensenEvanston IL 60201 Parking StructureMasonry ‐ Non Combustible3Automatic Sprinklers $      51,500,000   $              500,000  12  $         ‐     $         ‐     $                        ‐     $     52,000,000.00 28 727‐729 Howard Street Evanston IL 60602 Tenant Spaces ‐ 727 Fitness  Studio (Hip Cricle) 729 Vacant Brick 1 4,134Non‐Automatic Sprinklers $            620,000   $                         ‐    12  $         ‐     $         ‐     $                        ‐     $           620,000.00 29721‐723 HowardEvanston IL 60202Tenant Space ‐ Non‐profit Theater Brick 1 3,146Automatic SprinklersYes  $         1,385,469  $                         ‐    12  $         ‐     $         ‐    $        1,385,469.00 30 1823 Church Evanston IL 60201Community Center (Gibbs Morrison) Brick 1 4,145  No Yes  $            350,000   $                50,000  12  $         ‐     $         ‐     $           400,000.00 31 633 Howard  Evanston IL 60201Tenant Space ‐ Vacant ‐ formerly Café Coralie (storefront)Brick 1 3,200 No Yes  $            250,000   $                         ‐    12  $         ‐     $         ‐     $           250,000.00 1223 SimpsonEvanston ILBoiler Building/Apartment on 2nd FloorBrick 21,200 No2603 Sheridan RoadEvanston ILCoach House ‐ ApartmentsMasonry 21,920 No2310 OaktonEvanston ILAnimal Shelter Brick 11,400 No      12  $         ‐     $         ‐     $                        ‐     $                            ‐   2020 Asbury AvenueEvanston ILSalt Dome Masonry ‐ Non Combustible1?No1236 Chicago AveEvanston ILLot 60 Garage (ground level only)MasonryMultiple but City owns 1??2627 Sheridan Evanston ILDeering Shelter  Wood Structure 1836 No2200 Oakton Evanston ILJames Park Field House  Brick and Siding 12,340 No2621 Sheridan Evanston ILLighthouse 2,0002535 Sheridan Evanston ILFog House North  Brick 1800 No2535 Sheridan Evanston ILFog House South  Brick 1800 No1600 Church Evanston ILMason Park Field House  Brick 11,692 No Page 21 of 79 A4.Page 231 of 647 526 Grove Evanston ILRaymond Park Shelter  ???1811 Sheridan Evanston ILClark St Beach Building  Brick 1621 No1251 Lake Shore Drive Evanston ILDempster Beach Building  Brick 11,872 No1401 Sheridan Evanston ILGreenwood Beach BuildingBrick 1620 No1111 Lake Shore Evanston ILLee Street Beach Building Brick 1480 No1631 Sheridan Evanston ILLagoon Beach Building  Brick 1750 No2621 Sheridan Evanston ILLighthouse Beach Building Brick 1810 No525 Sheridan Evanston ILSouth Blvd Beach Building  Brick 1525 NoCentral/Hartrey Evanston ILAlice K. Berg Bus Shelter Brick 181 NoCentral/McDaniel Evanston ILAckerman Park Field HouseBrick 1600 NoKeeney/ Forest Evanston ILBaker Park Field House  Brick 11,020 NoHarrison/ Hastings Evanston ILBent Park Field House  Brick 1715 NoCuster/Madison Evanston ILEiden Park Shelter ? 1?NoLincoln/RidgeEvanston ILLeahy Park Field House ? 1400 NoCrain/ Oak StreetEvanston ILLarimer Park Field House  ? 1500 NoEmerson/McCormick Evanston ILBeck Park Building and Restrooms Masonry 1??Emerson/McCormick Evanston ILMcCormick Meter Vault  ? 1100 ?TOTAL316,734,272$     120,472,880$       372 ‐$        ‐$        25,962,000$        463,169,152.00$   Page 22 of 79 A4.Page 232 of 647 City of Evanston 12 Program Details Casualt y Package - Argonaut Insurance Company Coverage: Casualty Package Carrier: Argonaut Insurance Company Policy Period: 1/1/2021 to 1/1/2022 Form Type: COVERAGE FORM TYPE Automobile Liability Occurrence General Liability Occurrence Employee Benefits Liability Occurrence Sexual Abuse and Molestation Occurrence Law Enforcement Liability Occurrence Public Officials Liability Occurrence Employment Practices Liability Occurrence Defense Limitations: DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Applies Other / In Additional to the limit Coverage: DESCRIPTION AMOUNT Automobile Liability Specific Limit – Per Accident $5,000,000 General Liability – Per Occurrence/ Aggregate Limit $5,000,000 Personal and Advertising Injury - Per Occurrence $5,000,000 Products/Completed Operations – Aggregate Limit $5,000,000 Employee Benefits Liability Included in the General Liability Sexual Abuse and Molestation – Per Occurrence / Aggregate Limit $5,000,000 Law Enforcement Liability - Per Occurrence/ Aggregate Limit $5,000,000 Public Officials Liability - Per Occurrence/ Aggregate Limit $5,000,000 Employment Practices Liability - Per Occurrence/ Aggregate Limit $5,000,000 Self-Insured Retention: COVERAGE AMOUNT Automobile Liability Underlying Retention - Per Accident $1,250,000 General Liability Underlying Retention - Per Occurrence $1,250,000 Law Enforcement Liability Underlying Retention - Per Occurrence $1,250,000 Public Officials Liability Underlying Retention - Per Occurrence $1,250,000 Page 23 of 79 A4.Page 233 of 647 City of Evanston 13 Self-Insured Retention: COVERAGE AMOUNT Employment Practices Liability Underlying Retention - Per Occurrence $1,250,000 Additional Coverage: DESCRIPTION AMOUNT General Liability - Watercraft Less than 51 Feet in Length and 100 Horsepower or Less Liquor Liability for activities and events Up to 5 Days Failure to Supply $1,000,000 Law Enforcement Liability - Animal Mortality Up to $10,000 Per Occurrence Annually Public Officials Liability - Coverage Extensions - Identity Theft Expense $5,000 Key Individual Replacement $25,000 Emergency Travel Reimbursement $5,000 Endorsements include, but are not limited to: DESCRIPTION Water Plus 360 endorsement added Blanket Waiver of Subrogation - RLE135-0416 Sexual Abuse and Molestation - GLRLE010 0713 Exclusions include, but are not limited to: DESCRIPTION General: Asbestos, Lead, Silica, Nuclear, Nuclear Hazard, Pollution, Fungi/Bacteria, Electromagnetic Radiation, Contamination and Disease, War and Military Action, Nuclear Device Detonation, Pathogenic or Poisonous Biological or Chemical Materials Auto Liability: Exclusions as Stated on the Auto Coverage Form Including Racing, Uninsured Motorist, Underinsured Motorist, And Personal Injury Protection General Liability: All Exclusions as Stated on the GL Coverage Form and Endorsements Including but not Limited to: Aircraft, Eminent Domain / Inverse Condemnation, Underground Storage Tanks, Employers Liability, Land Subsidence (PD Only), Unmanned Aircraft Law Enforcement Liability: Exclusions as Stated on the Law Enforcement Coverage Form Including Care, Custody, And Control (not Applicable to Property on Persons at Time of Arrest), Injury to Auxiliary or Volunteer Officers, And Prior or Pending Legal Action or Litigation, Unmanned Aircraft Public Officials Liability: All Exclusions as Stated on the Public Officials Liability Coverage Form and Endorsements Includi ng but not Limited to: Contractual Liability, Distribution of Information, Electronic Data, Eminent Domain/Inverse Condemnation, Employment Practices, Fiduciary, Labor Disputes, Law Enforcement, Non -Monetary Employment Practices Liability: All Exclusions as Stated on the Employment Practices Liability Coverage Form and Endorsements Including but not Limited to: Failure to Maintain Insurance, Violation of Laws, Non -Monetary (Exception for Defense) Page 24 of 79 A4.Page 234 of 647 City of Evanston 14 Binding Requirements: DESCRIPTION Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Other Significant Terms and Conditions/Restrictions: DESCRIPTION Notice of cancellation - 90 days; 10 days for non-payment; in compliance with state law. General Liability - Pollution Exceptions for: Hostile Fire, Emergency Operations, Heating/Air Conditioning, Mobile Equipment, Road Treatment Chemicals, Pesticides/Herbicides, Water Treatment, Above Ground Tanks, Water/Sewage Operations Water Plus 360 endorsement added: - Pollution exceptions for water operations - Removal of Inverse Condemnation exclusion - Insured contract definition adds sidetrack agreement - Watercraft extended for non-owned to under 100 ft and owned up to 300 hp - Dams are scheduled by endorsement • Blanket Additional Insured included in policy • Insured Contracts are covered as defined • Health Care Services are covered for your licensed nurse, psychologist, physical therapist, hearing, language or speech therapist, EMT, paramedic, or athletic trainer • Broadcasting, Publishing, Telecasting offenses as covered under Personal Injury Public Officials Liability Water Plus 360 endorsement added: - Covers wrongful acts related to the distribution, treatment, discharge, testing, monitoring, or extraction of water or wastewater - Removal of Inverse Condemnation exclusion Treatment of ALAE: Underlying Retention: Inside Insurer’s Specific Limit: Outside For liability, if more than one coverage part applies to the same occurrence or claim, the highest applicable limit and lowest retained limit apply. Automobile Liability • Pollution Clean Up and Removal as provided on the Coverage Form • Covered Autos includes owned, leased, non-owned, rented and borrowed autos and autos commandeered in emergency situations • Waiver of Subrogation as provided under the Coverage Form Law Enforcement Liability • Care, Custody, Control covered for property on persons at time of arrest • Liability assumed in a Mutual Aid Agreement • Pollution coverage exception for Law Enforcement Activities Completed, signed and dated “Request to Bind Insurance Coverage” form Premium $209,084.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $933.00 ESTIMATED PROGRAM COST $210,017.00 Page 25 of 79 A4.Page 235 of 647 City of Evanston 15 Excess Liabilit y ($5M x Primary) - Old Republic Union Insurance Company Coverage: Excess Liability ($5M x Primary) Carrier: Old Republic Union Insurance Company Policy Period: 1/1/2021 to 1/1/2022 Form Type: COVERAGE FORM TYPE Excess Liability Occurrence Defense Limitations: DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Applies Other / In Additional to the limit Coverage: DESCRIPTION AMOUNT Automobile Liability – Per Accident $5,000,000 General Liability – Per Occurrence/ Annual Aggregate $5,000,000 Law Enforcement Liability – Per Occurrence/ Annual Aggregate $5,000,000 Errors and Omissions Liability – Per Occurrence/ Annual Aggregate $5,000,000 Employment Practices Liability Included Public Officials Liability Included Sexual Harassment Liability Included Sexual Abuse Liability – Per Occurrence/ Annual Aggregate Included in General Liability Employee Benefits Liability – Per Occurrence/ Annual Aggregate Included in General Liability Underlying Policies: COVERAGE LIMIT CARRIER NAME EFFECTIVE DATE EXPIRATION DATE Automobile Liability – Per Accident $6,250,000 Argonaut Insurance Company 1/1/2021 1/1/2022 General Liability – Per Occurrence/ Annual Aggregate $6,250,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Law Enforcement Liability – Per Occurrence/ Annual Aggregate $6,250,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Errors and Omissions Liability – Per Occurrence/ Annual Aggregate $6,250,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Sexual Abuse Liability – Per Occurrence/ Annual Aggregate Included in General Liability Argonaut Insurance Company 1/1/2021 1/1/2022 Page 26 of 79 A4.Page 236 of 647 City of Evanston 16 Underlying Policies: COVERAGE LIMIT CARRIER NAME EFFECTIVE DATE EXPIRATION DATE Employee Benefits Liability – Per Occurrence/ Annual Aggregate Included in General Liability Argonaut Insurance Company 1/1/2021 1/1/2022 Endorsements include, but are not limited to: DESCRIPTION Claim Notice - AR XS 20 00 03 20 Service of Process - AR XS 20 01 09 19 Illinois Changes – Defense Costs - CX 01 22 09 08 Exclusions include, but are not limited to: DESCRIPTION Asbestos Exclusion - AR XS 20 06 09 19 Failure to Supply Utilities Exclusion - AR XS 20 09 09 19 Lead Contamination Exclusion - AR XS 20 11 09 19 War Exclusion - AR XS 20 16 09 19 Earth or Land Movement Exclusion - AR XS 20 30 09 19 Nuclear, Biological, Chemical and Radiological Exclusion - AR XS 20 46 11 19 Nuclear Energy Liability Exclusion Endorsement (Broad Form) - CX 21 01 09 08 Total Pollution Exclusion with a Hostile Fire Exception - CX 21 03 04 13 Exclusion – Fungi or Bacteria - CX 21 13 04 13 Exclusion – Silica or Silica-Related Dust - CX 21 16 04 13 Exclusion – Communicable Disease - CX 21 17 04 13 Exclusion – Access or Disclosure of Confidential or Personal Information - CX 21 43 05 14 Exclusion – Unmanned Aircraft - CX 21 71 06 15 Binding Requirements: DESCRIPTION Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Other Significant Terms and Conditions/Restrictions: DESCRIPTION Allocated Loss Adjustment Expenses: Outside the Underlying Limits and Outside the Limits of Insurance Page 27 of 79 A4.Page 237 of 647 City of Evanston 17 Premium $205,000.00 Taxes Surplus Lines Tax $7,175.00 Stamping Office Fee $154.00 Total Taxes $7,329.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $1,775.00 ESTIMATED PROGRAM COST $214,104.00 Minimum Earned Premium - At Inception $30,937.50 Page 28 of 79 A4.Page 238 of 647 City of Evanston 18 Excess Liabilit y ($5M x $10M) - Arch Specialt y Insurance Company Coverage: Excess Liability ($5M x $10M) Carrier: Arch Specialty Insurance Company Policy Period: 1/1/2021 to 1/1/2022 Form Type: COVERAGE FORM TYPE Excess Liability Occurrence Defense Limitations: DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Applies Other / In Addition to limits Coverage: DESCRIPTION AMOUNT Each Occurrence $5,000,000 Aggregate Limit (Where Applicable) $5,000,000 Underlying Policies: COVERAGE DESCRIPTION LIMIT CARRIER NAME EFFECTIVE DATE EXPIRATION DATE Lead Umbrella/Excess Each Occurrence $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Lead Umbrella/Excess General Aggregate $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Lead Umbrella/Excess Law Enforcement Liability Aggregate $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Lead Umbrella/Excess Public Officials Liability Aggregate $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Lead Umbrella/Excess EPL Aggregate $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 First Excess Liability Each Occurrence $5,000,000 Old Republic Union Insurance Company 1/1/2021 1/1/2022 First Excess Liability Aggregate Where Applicable $5,000,000 Old Republic Union Insurance Company 1/1/2021 1/1/2022 Additional Coverage: DESCRIPTION AMOUNT Amendment of Limits of Insurance (Public Entities) – Each Occurrence / Aggregate $5,000,000 Page 29 of 79 A4.Page 239 of 647 City of Evanston 19 Endorsements include, but are not limited to: DESCRIPTION U.S. Treasury Department S Office of Foreign Assets Control ( OFAC ) - 00 ML0065 00 06 07 Anti-Stacking Endorsement - 00 EXT0027 00 09 11 Amendment of Limits of Insurance (Public Entities) - 00 EXT0254 00 06 16 Exclusions include, but are not limited to: DESCRIPTION Lead Hazard Exclusion - 00 EXT0014 00 09 11 Silica Exclusion - 00 EXT0128 00 09 11 Fungi and Bacteria Hazard Exclusion - 00 EXT0151 00 09 11 Eminent Domain/Condemnation Exclusion - 00 EXT0152 00 10 09 Exclusion Access or Disclosure of Confidential Information and Data -Related Liability - 00 EXT0266 00 05 14 Communicable Disease Exclusion - 00 EXT0092 00 09 11 Designated Automobile Exclusion - Levy Buses and Associated Services - 00 EXT0292 00 01 19 Binding Requirements: DESCRIPTION Subject to Signed Diligent Effort Affidavit (AJG to Complete) Subject to Signed Illinois Brokers Service Contract Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form If buses are NOT Paratransit, please provide the following: 1. How often do they run 2. Average number of passengers per trip 3. Radius of operation 4. Are any losses associated with this operation; loss data doesn’t indicate loss aris ing from department Other Significant Terms and Conditions/Restrictions: DESCRIPTION TRIA Premium Includes Tax of $134 Premium $113,500.00 Taxes Surplus Lines Tax $3,973.00 Stamping Office Fee $85.00 Total Taxes $4,058.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $3,884.00 ESTIMATED PROGRAM COST $121,442.00 Minimum Earned Premium - At Inception $29,312.50 Page 30 of 79 A4.Page 240 of 647 City of Evanston 20 Liabilit y ($5M x $15M) - Gemini Insurance Company Coverage: Excess Liability ($5M x $15M) Carrier: Gemini Insurance Company Policy Period: 1/1/2021 to 1/1/2022 Form Type: COVERAGE FORM TYPE Excess Liability Occurrence Coverage: DESCRIPTION AMOUNT Each Occurrence $5,000,000 Aggregate Limit (Where Applicable) $5,000,000 Underlying Policies: COVERAGE DESCRIPTION LIMIT CARRIER NAME EFFECTIVE DATE EXPIRATION DATE Excess Liability Each Occurrence $5,000,000 Arch Specialty Insurance Company 1/1/2021 1/1/2022 Excess Liability Aggregate Limit (Where Applicable) $5,000,000 Arch Specialty Insurance Company 1/1/2021 1/1/2022 Excess Liability Each Occurrence $5,000,000 Old Republic Union Insurance Company 1/1/2021 1/1/2022 Excess Liability Aggregate Limit (Where Applicable) $5,000,000 Old Republic Union Insurance Company 1/1/2021 1/1/2022 Automobile Specific Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 General Liability Specific Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 General Liability Aggregate Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Law Enforcement Liability Specific Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Law Enforcement Liability Aggregate Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Public Officials Liability Specific Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Public Officials Liability Aggregate Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Employment Practices Liability Specific Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Employment Practices Liability Aggregate Limit $5,000,000 Argonaut Insurance Company 1/1/2021 1/1/2022 Page 31 of 79 A4.Page 241 of 647 City of Evanston 21 Endorsements include, but are not limited to: DESCRIPTION Service of Suit Endorsement - BCIM0003 0513 Restrictive as Underlying Endorsement - BCIM0044 0513 Issuance of Excess Liability Policy Prior to Receipt of Controlling Underlying Policy - BCIM0015 0513 U.S. Treasury Department's Office of Foreign Assets Control ("OFAC") Advisory Notice to Policyholders - IL P 001 01 04 Exclusions include, but are not limited to: DESCRIPTION Nuclear Energy Liability Exclusion Endorsement (Broad Form) - CX 21 01 09 08 Cyber Liability Exclusion - BCIM0080 0513 Failure to Supply Exclusion - BCIM0047 0513 Financial Services Exclusion - BCIM0085 0513 Lead Exclusion - BCIM0060 0513 Sub-Limited Coverage Exclusion - BCIM0062 0513 Nuclear, Biological, Chemical, or Radiological Terrorism Exclusion - BCIM0400 0315 Exclusion - Access or Disclosure of Confidential or Personal Information and Data Related Liability - BCIM0742 0516 Exclusion-Communicable Disease - CX 21 17 04 13 Binding Requirements: DESCRIPTION Subject to Signed Diligent Effort Affidavit (AJG to Complete) Subject to SLT Form (AJG to Complete) Subject to Signed Illinois Brokers Service Contract Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Other Significant Terms and Conditions/Restrictions: DESCRIPTION Terrorism Premium Includes Additional Tax - $107 Premium $90,800.00 Taxes Surplus Lines Tax $3,178.00 Stamping Office Fee $68.00 Total Taxes $3,246.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $3,107.00 ESTIMATED PROGRAM COST $97,153.00 Minimum Earned Premium $90,800.00 Page 32 of 79 A4.Page 242 of 647 City of Evanston 22 Propert y - Affiliat ed FM Insurance Company Coverage: Property Carrier: Affiliated FM Insurance Company Policy Period: 1/1/2021 to 1/1/2022 Coverage: SUBJECT OF INSURANCE AMOUNT Policy Limit: This Company's total limit of liability, including any insured Business Interruption loss, will not exceed the Policy Limit, as a result of any one occurrence subject to the respective sub -limits of liability shown elsewhere in this Policy $464,000,000 Deductibles : COVERAGE AMOUNT Qualifying Periods - Boiler and Machinery 1 Day Communicable Disease - Property Damage and Communicable Disease - Business Interruption combined 48 Hours Data Restoration 48 Hours Data Service Provider - Property Damage and Data Service Provider - Business Interruption combined 48 Hours Off -Premises Service Interruption - Property Damage and Off -Premises Service Interruption - Business Interruption combined 48 Hours Owned Network Interruption 48 Hours Deductibles: The following deductible amounts shall apply per occurrence, unless otherwise stated, for insured loss or damage under this Policy. - Boiler and Machinery: Property Damage $50,000 Communicable Disease - Property Damage and Communicable Disease - Business Interruption combined $50,000 Data Restoration - Property Damage $50,000 Data Restoration - Business Interruption 2 Day Equivalent Data Service Provider - Property Damage and Data Service Provider - Business Interruption combined - Property Damage $50,000 Data Service Provider - Property Damage and Data Service Provider - Business Interruption combined - Business Interruption 2 Day Equivalent Earthquake - Per Location $100,000 Fine Arts $10,000 Flood - Per Location $100,000 Off -Premises Service Interruption - Property Damage and Off -Premises Service Interruption - Business Interruption combined $50,000 Owned Network Interruption 2 Day Equivalent All Other Losses $50,000 Page 33 of 79 A4.Page 243 of 647 City of Evanston 23 Additional Coverage: DESCRIPTION AMOUNT Unless otherwise stated below or elsewhere in this Policy, the following sub -limits of liability, including any insured Business Interruption loss, will be the maximum payable and will apply on a per occurrence basis - Accounts Receivable $1,000,000 Arson or Theft Reward $100,000 Attraction Property $100,000 Boiler and machinery Policy Limit Brand Protection Policy Limit Business Interruption, not to exceed the following: $26,000,000 Gross Earnings, not to exceed 30 days for ordinary payroll $26,000,000 Gross Profits, not to exceed the following: 12 months $26,000,000 Ordinary payroll 30 days Rental Income $26,000,000 Extra Expense $5,000,000 Change of Temperature $100,000 Civil or Military Authority 30 days Communicable Disease - Property Damage and Communicable Disease - Business Interruption combined $1,000 annual aggregate, not to exceed 12 months Contractual Penalties $100,000 Crisis Management $100,000, not to exceed 30 days Data Restoration – Annual Aggregate $500,000 Data Service Provider - Property Damage and Data Service Provider - Business Interruption combined – Annual Aggregate $50,000 Debris Removal Policy Limit Decontamination Costs Policy Limit Deferred Payment $100,000 Demolition and Increased Cost of Construction Policy Limit Earth Movement: Data Service Provider - Business Interruption, Data Service Provider - Property Damage, Errors and Omissions, Off -Premises Service Interruption - Business Interruption, Off - Premises Service Interruption - Property Damage, Supply Chain and Unnamed Property, combined $50,000,000 annual aggregate, not to exceed USD 50,000 annual aggregate Errors and Omissions $1,000,000 Expediting Expenses $250,000 Extended Period of Liability 90 days Fine Arts $2,500,000, not to exceed USD 10,000 per item for irreplaceable fine arts Page 34 of 79 A4.Page 244 of 647 City of Evanston 24 Additional Coverage: DESCRIPTION AMOUNT Flood - Data Service Provider - Business Interruption, Data Service Provider - Property Damage, Errors and Omissions, Off -Premises Service Interruption - Business Interruption, Off -Premises Service Interruption - Property Damage, Supply Chain and Unnamed Property, combined $50,000,000 annual aggregate, not to exceed USD 50,000 annual aggregate Green Coverage $50,000 not to exceed 25% of the amount of the property damage loss Ingress/Egress $500,000 Land and Water Clean Up Expense – Annual Aggregate $50,000 Leasehold Interest $250,000 Locks and Keys $100,000 Logistics Extra Cost $100,000 Money and Securities $100,000 Newly Acquired Property $2,500,000 Off -Premises Service Interruption - Business Interruption $500,000 Off -Premises Service Interruption - Property Damage $500,000 Owned Network Interruption Included in cyber event limit Professional Fees $250,000 Property Removed from a Location Policy Limit Protection and Preservation of Property - Business Interruption Policy Limit Protection and Preservation of Property - Property Damage Policy Limit, not to exceed $250,000 for security costs Research and Development $250,000 Soft Costs $100,000 Supply Chain $500,000 Tax Treatment $100,000 Tenants Legal Liability $100,000 Terrorism $100,000 annual aggregate, not to exceed USD 100,000 annual aggregate for Flood, Property Removed from a Location and Unnamed Property, combined Terrorism: Supplemental United States Certified Act of Terrorism Endorsement(s) $428,000,000 for property located in United States of America Page 35 of 79 A4.Page 245 of 647 City of Evanston 25 Additional Coverage: DESCRIPTION AMOUNT Transit $500,000, not to exceed $250,000 for Business Interruption Unnamed Property $10,000,000 Valuable papers and records $500,000, not to exceed $10,000 per item f or irreplaceable valuable papers and records Valuations: DESCRIPTION LIMITATIONS Physical loss to property Replacement Cost Contractors Equipment Actual Cash Value (ACV) Perils Covered: TYPE DESCRIPTION Special Form Perils All Risks of Physical Loss or Damage, Except as Hereinafter Excluded Endorsements include, but are not limited to: DESCRIPTION Contractor’s Equipment - PRO 202 (04/15) Library Books, Periodicals, and Rare Books - PRO 75 (04/15) Fine Arts Schedule - PRO 13 (01/17) All Risk Coverage - PRO AR 4100 (01/17) Cyber Event Endorsement - PRO CYBER EVENT 4100 (06/19) Exclusions include, but are not limited to: DESCRIPTION War Exclusion Nuclear Hazard, Power Failure Builders Risk Fast Track Exclusion - PRO 426 (01/17) Transmission and Distribution Systems Exclusion - PRO 132 (01/19) Binding Requirements: DESCRIPTION Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Page 36 of 79 A4.Page 246 of 647 City of Evanston 26 Other Significant Terms and Conditions/Restrictions: DESCRIPTION Policy Territory: Coverage Provided by This Policy is Limited to Property While Located Within the United States of America. Cyber Coverage Territory: Coverage Provided in Data Restoration; Data Service Provider Property Damage and Business Interruption and Owned Network Interruption is Limited to Anywhere in the World Except Cuba, Iran, North Korea, Sudan, Syria or Crimea Region of Ukraine. If the option to purchase coverage for the Supplemental United States Certified Act of Terrorism is elected, the Sub -Limit for Supplemental United States Certified Act of Terrorism will be amended to Policy Limit. TIV = $463,169,152 Premium $233,938.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) $11,000.00 ESTIMATED PROGRAM COST $244,938.00 Inland Marine: Contractors Equipment: # DESCRIPTION ID# / SERIAL NUMBER MODEL YEAR AMOUNT 1 Kawasaki 80ZV Wheel Loader 85C45288 - - $98,500 2 John Deere Excavator - 40C LC 2004 $109,500 3 New Hooland TD5050 Tractor Z8JN01609 NH/TD5050 2008 $37,750 Page 37 of 79 A4.Page 247 of 647 City of Evanston 27 Cyber Liabilit y - Syndicat e 2633/623 at Lloyd's Coverage: Cyber Liability Carrier: Syndicate 2633/623 at Lloyd's Policy Period: 1/1/2021 to 1/1/2022 Form Number: Beazley Breach Response (F00653 112017 ed) with BBR Information Pack Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE Cyber Liability Claims Made Not Applicable 1/1/2018 Defense Limitations: DEFENSE COST DOLLAR LIMIT DEFENSE LIMIT Applies Within Policy Limits (expenses erode policy limit) Coverage: DESCRIPTION AMOUNT Notified Individuals 250,000 Legal, Forensic & Public Relations/Crisis Management $1,000,000 Policy Aggregate Limit of Liability $1,000,000 Additional Breach Response $1,000,000 First Party Loss: - Business Interruption Loss: Resulting from Security Breach $1,000,000 Business Interruption Loss: Resulting from System Failure $1,000,000 Dependent Business Loss: Resulting from Dependent Security Breach $1,000,000 Dependent Business Loss: Resulting from Dependent System Failure $1,000,000 Cyber Extortion Loss $1,000,000 Data Recovery Costs $1,000,000 Liability: - Data & Network Liability $1,000,000 Regulatory Defense & Penalties $1,000,000 Payments Cards Liabilities & Costs $1,000,000 Media Liability $1,000,000 eCrime: - Fraudulent Instruction $100,000 Funds Transfer Fraud $250,000 Telephone Fraud $250,000 Criminal Reward $50,000 Page 38 of 79 A4.Page 248 of 647 City of Evanston 28 Deductibles / Self-Insured Retention: TYPE COVERAGE AMOUNT Retention Legal, Forensic & Public Relations/Crisis Management $50,000 Retention For Legal $10,000 Retention Each Incident, Claim or Loss $100,000 Deductible Waiting Period 10 Hours Deductible Post Breach Remedial Services 100 hours Retention Reputation Loss To Match the Elected Retention Any Other Continuity or Specific Dates/Limits applicable to the Claims -Made Conditions: COVERAGE CONTINUITY DATE Cyber Liability 1/1/2018 Claims Made Coverage: Should you elect to change carriers (if a new retroactive date is provided) or non -renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in w riting to the carrier within (60) days of the expiration date. The cost of this extended reporting period is 100% of the annual premium and is fully earned. The extended reporting period extends only to those claims made during the extended reporting period for wrongful acts that occurred prior to the expiration date and would have been covered by the policy. Claims must be reported to the carrier within (60) days of the end of the policy period. The extended reporting period does not increase the limits of liability and is subject to all policy terms, conditions and exclusions. Definition of Claim: DESCRIPTION Claim means: 1. a written demand received by any Insured for money or services, or any nonmonetary or injunctive relief, including the ser vice of a suit or institution of arbitration proceedings; 2. with respect to coverage provided under the Regulatory Defense & Penalties insuring agreement only, institution of a Regulatory Proceeding against any Insured; and 3. with respect to coverage provided under part 1. of the Data & Network Liability insuring agreement only, a demand received by any Insured to fulfill the Insured Organization’s contractual obligation to provide notice of a Data Breach pursuant to a Breach Notice Law; 4. a written request or agreement to toll or waive a statute of limitations relating to a potential Claim described above; Multiple Claims arising from the same or a series of related, repeated or continuing acts, errors, omissions or events will b e considered a single Claim for the purposes of this Policy. All such Claims will be deemed to have been made at the time of the first such Claim. Incident or Claim Reporting Provision: DESCRIPTION Notice of Claim or Loss The Insured must notify the Underwriters of any Claim as soon as practicable, but in no event later than: (i) 90 days after the end of the Policy Period; or (ii) the end of the Optional Extension Period (if applicable). Notice must be provided through the contacts listed for Notice of Claim, Loss or Circumstance in the Declarations. With respect to Breach Response Services , the Insured must notify the Underwriters of any actual or reasonably suspected Data Breach or Security Breach as soon as practicable after discovery by the Insured, but in no event later than 90 days after the end of the Policy Period. Notice must be provided to the Breach Response Services Team listed in the Declarations. Page 39 of 79 A4.Page 249 of 647 City of Evanston 29 Incident or Claim Reporting Provision: DESCRIPTION Notice of an actual or reasonably suspected Data Breach or Security Breach in conformance with this paragraph will als o constitute notice of a circumstance that could reasonably be the basis for a Claim . With respect to Cyber Extortion Loss , the Insured must notify the Underwriters via the email address listed in the Notice of Claim, Loss or Circumstance in the Declarations as soon as practicable after discovery of an Extortion Threat but no later than 90 days after the end of the Policy Period. The Named Insured must obtain the Underwriters’ consent prior to incurring Cyber Extortion Loss . With respect to Data Recovery Costs , Business Interruption Loss and Dependent Business Loss the Insured must notify the Underwriters through the contacts for Notice of Claim, Loss or Circumstance in the Declarations as soon as practicable after discovery of the circumstance, incident or event giving rise to such loss. The Named Insured will provide the Underwriters a proof of Data Recovery Costs , Business Interruption Loss and Dependent Business Loss, and this Policy will cover the reasonable and necessary costs, not to exceed USD 50,000, that the Named Insured incurs to contract with a third party to prepare such proof. All loss described in this para graph must be reported, and all proofs of loss must be provided, to the Underwriters no later than 6 months after the end of the Policy Pe riod. The Named Insured must notify the Underwriters of any loss covered under the eCrime insuring agreement as soon as practicable, but in no event later than 90 days after the end of the Policy Period . Notice must be provided through the contacts listed for Notice of Claim, Loss or Circumstance in the Declarations. Any Claim arising out of a Loss that is covered under the Breach Response, First Party Loss or eCrime insuring agreements and that is reported to the Underwriters in conformance with the foregoing will be considered to have been made during the Policy Period. Run Off Provisions: DESCRIPTION LENGTH % OF EXPIRING PREMIUM Extended Reporting Period 12 Months 100% of the Annual Policy Premium Extended Reporting Period 24 Months 175% of the Annual Policy Premium Extended Reporting Period 36 Months 225% of the Annual Policy Premium Additional Coverage: DESCRIPTION AMOUNT Invoice Manipulation $100,000 Reputation Loss $1,000,000 Cryptojacking $250,000 Endorsements include, but are not limited to: DESCRIPTION Beazley Breach Response with BBR Information Pack - F00653 112017 ed. Invoice Manipulation Coverage - E11848072018 Reputation Loss - E13038062019 Post Breach Remedial Services Endorsement - E10944032019 Amend Data Recovery Costs - E11294032018 GDPR Cyber Endorsement - E11290032018 Computer Hardware Replacement Costs - E11783072018 Amend Definition of Data - E12604012019 Page 40 of 79 A4.Page 250 of 647 City of Evanston 30 Endorsements include, but are not limited to: DESCRIPTION Cryptojacking Endorsement - E12968052019 Amend Definition of Fraudulent Instruction - E06799112017 Choice of Law and Service of Suit - E10596122019 Exclusions include, but are not limited to: DESCRIPTION Sanction Limitation and Exclusion Clause - E02804032011 Nuclear Incident Exclusion Clause - Liability -Direct (Broad) (U.S.A.) - NMA1256 17/3/60 Radioactive Contamination Exclusion Clause-Liability -Direct (U.S.A.) - NMA1477 13/2/64 Asbestos, Pollution, and Contamination Exclusion Endorsement - E10595112017 War and Civil War Exclusion - E10602112017 Binding Requirements: DESCRIPTION Subject to Currently signed and dated application Subject to Confirmation of notes from ransomware application (text box was cut off as document was printed) Subject to Details on plans to implement testing of back-ups *prior to binding* Subject to Details on how the City ensures software is properly configured in lieu of a formal hardened baseline configuration *prior to binding* Other Significant Terms and Conditions/Restrictions: DESCRIPTION Notified Individuals Threshold: 100 Notified Individuals Choice of Law: New York Premium $43,005.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED ESTIMATED PROGRAM COST $43,005.00 Page 41 of 79 A4.Page 251 of 647 City of Evanston 31 Cyber Liabilit y - Travelers Casualt y and Surety Co of America Coverage: Cyber Liability Carrier: Travelers Casualty and Surety Co of America Policy Period: 1/1/2021 to 1/1/2022 Form Number: Travelers Casualty and Surety Co of America (CYB-16001-0620) WRAP+ Form Type: COVERAGE FORM TYPE RETROACTIVE DATE PENDING & PRIOR DATE Cyber Liability Claims Made Not Applicable 1/1/2018 Coverage: DESCRIPTION AMOUNT Privacy and Security $1,000,000 Payment Card Costs $1,000,000 Media $1,000,000 Regulatory Proceedings $1,000,000 Breach Response: - Privacy Breach Notification 250,000 impacted parties Computer and Legal Experts (Separate from CyberRisk Aggregate Limit) $1,000,000 Cyber Extortion $1,000,000 Data Restoration $1,000,000 Public Relations $1,000,000 Cyber Crime: - Funds Transfer Fraud $250,000 Social Engineering Fraud $100,000 Telecom Fraud $100,000 Business Loss: - Business Interruption $1,000,000 Dependent Business Interruption $1,000,000 Dependent Business Interruption – System Failure $1,000,000 System Failure $1,000,000 Period Of Restoration 180 days CyberRisk Policy Aggregate Limit $1,000,000 Deductibles / Self-Insured Retention: TYPE COVERAGE AMOUNT Retention Privacy and Security $25,000 Retention Payment Card Costs Subject to Privacy and Security Retention Retention Media $25,000 Page 42 of 79 A4.Page 252 of 647 City of Evanston 32 Deductibles / Self-Insured Retention: TYPE COVERAGE AMOUNT Retention Regulatory Proceedings $25,000 Retention Breach Response - Retention Privacy Breach Notification impacted parties threshold 100 Retention Computer and Legal Experts $10,000 Retention Cyber Extortion $25,000 Retention Data Restoration $25,000 Retention Public Relations $25,000 Retention Cyber Crime - Retention Funds Transfer Fraud $25,000 Retention Social Engineering Fraud $25,000 Retention Telecom Fraud $25,000 Deductible Wait Period 10 hours Any Other Continuity or Specific Dates/Limits applicable to the Claims -Made Conditions: COVERAGE CONTINUITY DATE Cyber Liability 1/1/2018 Claims Made Coverage: Should you elect to change carriers (if a new retroactive date is provided) or non -renew this policy, a supplemental extended reporting endorsement may be available subject to policy terms and conditions. You must request the extended reporting period in w riting to the carrier within (90) days of the expiration date. The cost of this extended reporting period is 75% of the annual premium and is fully earned. The extended reporting period extends only to those claims made during the extended reporting period for wrongful acts that occurred prior to the expiration date and would have been covered by the policy. Claims must be reported to the carrier within (90) days of the end of the policy period. The extended reporting period does not increase the limits of liability and is subject to all policy terms, conditions and exclusions. Definition of Claim: DESCRIPTION Claim Means: 1. a written demand for monetary or nonmonetary relief, including injunctive relief, commenced by an Insured’s receipt of such written demand; 2. a civil proceeding, commenced by the service of a complaint or similar pleading; 3. an arbitration, mediation, or similar alternative dispute resolution proceeding, commenced by the service of an arbitration petition or similar legal document; 4. a written request to toll or waive a statute of limitations relating to a potential civil or administrative proceeding, commenced by an Insured’s receipt of such written request; or 5. for the Regulatory Proceedings Insuring Agreement only, a Regulatory Proceeding, commenced by: a. the filing of charges; b. the filing of an investigative order; c. the service of a summons; or d. the service or filing of a similar document, against an Insured for a Wrongful Act. Except under Other Conditions, Notice Of Claim, a Claim is deemed made when commenced. Page 43 of 79 A4.Page 253 of 647 City of Evanston 33 Incident or Claim Reporting Provision: DESCRIPTION 1. Upon the Discovery of a First Party Event, the Insured must give the Insurer written notice of the particulars of such event, as soon as practicable. 2. If such First Party Event causes First Party Loss under the Cyber Crime or Business Loss Insuring Agreements in an amount more than 25% of the applicable Retention, the Insured must: a. give the Insurer a detailed, sworn Proof of Loss within 120 days; b. submit to an examination Under Oath, and give the Insurer a signed statement of the Insured’s answers; and c. notify law enforcement, if such First Party Event violates law. 3. Demands for payment of First Party Loss must be provided to the Insurer by the Insured Entity. 4. All notices and demands must be sent to the Insurer at an address shown in the Declarations. Run Off Provisions: DESCRIPTION LENGTH % OF EXPIRING PREMIUM Extended Reporting Period 12 Months 75% of the Annual Policy Premium Endorsements include, but are not limited to: DESCRIPTION Per Impacted Parties And Computer And Legal Expert Costs Endorsement - CYB-19101-0119 Dependent Business Interruption - System Failure Endorsement - CYB-19102-0620 Conviction Reward Endorsement - CYB-19105-0119 Vendor Or Client Payment Fraud Endorsement - CYB-19122-0519 Bricked Equipment Endorsement - CYB-19123-0519 Exclusions include, but are not limited to: DESCRIPTION Exclude Violations Of The Illinois Biometric Information Privacy Act Endorsement - CYB-19124-0919 Bodily Injury Government Action Binding Requirements: DESCRIPTION In order to consider removing that exclusion (Exclude Violation of the Illinois Biometric Information Privacy Act Endorsement ) we would need favorable responses to the below BIPA questions: • In the last five years, has the Applicant collected or utilized biometric data (fingerprints, voice prints, facial or retin al scans) from anyone? • If yes, during the time period such biometric information was collected: 1. Did the Applicant consistently obtain a written release that satisfies the obligations of the Illinois Biometric Informati on Privacy Act? 2. Has the Applicant consistently maintained a policy concerning the retention and destruction of biometric information or identifiers in accordance with the Illinois Biometric Information Privacy Act? Page 44 of 79 A4.Page 254 of 647 City of Evanston 34 Premium $21,494.00 TRIA/TRIPRA PREMIUM (+ Additional Surcharges, Taxes and Fees as applicable) INCLUDED ESTIMATED PROGRAM COST $21,494.00 Optional Coverages: DESCRIPTION PREMIUM Offered all of our insuring agreements and some at higher limits and the wait period is 8 hours vs. 10 $27,317.00 Page 45 of 79 A4.Page 255 of 647 City of Evanston 35 Premium Summary The estimated program cost for the options are outlined in the following table: EXPIRING PROGRAM PROPOSED PROGRAM(S) LINE OF COVERAGE ESTIMATED COST PROGRAM 1 (RECOMMENDED) Casualty Package Premium Taxes /Fees TRIA Premium Estimated Cost Argonaut Insurance Company $192,483.00 N/A $845.00 $193,328.00 Argonaut Insurance Company $209,084.00 N/A $933.00 $210,017.00 Excess Liability ($5M x Primary) Premium Taxes/Fees TRIA Premium Estimated Cost Old Republic Union Insurance Company (Old Republic Insurance Group) $170,000.00 $6,123.00 $1,250.00 $177,373.00 Old Republic Union Insurance Company (Old Republic Insurance Group) $205,000.00 $7,329.00 $1,775.00 $214,104.00 Excess Liability ($5M x $10M) Premium Taxes/Fees TRIA Premium Estimated Cost Great American Assurance Company (American Financial Group, Inc) $100,000.00 N/A Included $100,000.00 Arch Specialty Insurance Company (Arch Insurance Group) $113,500.00 $4,058.00 $3,884.00 $121,442.00 Excess Liability ($5M x $15M) Premium Taxes/Fees TRIA Premium Estimated Cost Gemini Insurance Company (W. R. Berkley Group ) $80,000.00 $2,889.00 $800.00 $83,689.00 Gemini Insurance Company (W. R. Berkley Group ) $90,800.00 $3,246.00 $3,107.00 $97,153.00 Property Premium Taxes/Fees TRIA Premium Estimated Cost Affiliated FM Insurance Company (Factory Mutual Insurance Company) $187,631.00 N/A $9,000.00 $196,631.00 Affiliated FM Insurance Company (Factory Mutual Insurance Company) $233,938.00 N/A $11,000 $244,938.00 Page 46 of 79A4.Page 256 of 647 City of Evanston 36 EXPIRING PROGRAM PROPOSED PROGRAM(S) LINE OF COVERAGE ESTIMATED COST PROGRAM 1 (RECOMMENDED) Cyber Liability Premium Taxes/Fees TRIA Premium Estimated Cost Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) $11,667.00 $417.00 Included $12,084.00 Travelers Casualty and Surety Co of America $21,494.00 N/A Included $21,494.00 AJGRMS Fee $32,500.00 $32,500.00 Total Estimated Program Cost $795,605.00 $941,594.00 Quote from Affiliated FM Insurance Company (Factory Mutual Insurance Company) is valid until 1/1/2021 Quote from Gemini Insurance Company (W. R. Berkley Group ) is valid until 1/1/2021 Quote from Arch Specialty Insurance Company (Arch Insurance Group) is valid until 1/1/2021 Quote from Old Republic Union Insurance Company (Old Republic Insurance Group) is valid until 10/30/2020 Quote from Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) is valid until 1/1/2021 Quote from Argonaut Insurance Company is valid until 12/31/2020 Quote from Travelers Casualty and Surety Co of America (The Travelers Companies, Inc.) is valid until 11/14/2020 Gallagher is responsible for the placement of the following lines of coverage: Casualty Package Excess Liability ($5M x Primary) Excess Liability ($5M x $10M) Excess Liability ($5M x $15M) Property Cyber Liability It is understood that any other type of exposure/coverage is either self -insured or placed by another brokerage firm other than Gallagher. If you need help in placing other lines of coverage or covering other types of exposures, please contact your Gallagher representative. Page 47 of 79A4.Page 257 of 647 City of Evanston 37 Payment Plans CARRIER / PAYABLE CARRIER LINE OF COVERAGE PAYMENT SCHEDULE PAYMENT METHOD Argonaut Insurance Company Casualty Package Annual Agency Bill Old Republic Union Insurance Company (Old Republic Insurance Group) Excess Liability ($5M x Primary) Annual Agency Bill Arch Specialty Insurance Company (Arch Insurance Group) Excess Liability ($5M x $10M) Annual Agency Bill Gemini Insurance Company (W. R. Berkley Group ) Excess Liability ($5M x $15M) Annual Agency Bill Affiliated FM Insurance Company (Factory Mutual Insurance Company) Property Annual Agency Bill Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) Cyber Liability Annual Agency Bill Travelers Casualty and Surety Co of America (The Travelers Companies, Inc.) Cyber Liability Annual Agency Bill Page 48 of 79 A4.Page 258 of 647 City of Evanston 38 Carrier Ratings and Admitted Status PROPOSED INSURANCE COMPANIES A.M. BEST'S RATING & FINANCIAL SIZE CATEGORY * ADMITTED/NON-ADMITTED ** Affiliated FM Insurance Company A+ XV Admitted Arch Specialty Insurance Company A+ XV Non-Admitted Argonaut Insurance Company A - XIV Admitted Gemini Insurance Company A+ XV Non-Admitted Old Republic Union Insurance Company A+ XV Non-Admitted Syndicate 2633/623 at Lloyd's A XV Non-Admitted Travelers Casualty and Surety Co of America A++ XV Admitted *Gallagher companies use A.M. Best rated insurers and the rating listed above was verified on the date the proposal document was created. Best's Credit Ratings™ reproduced herein appear under license from A.M. Best and do not constitute , either expressly or impliedly, an endorsement of Gallagher’s service or its recommendations. A.M. Best is not responsible for transcription error s made in presenting Best's Credit Ratings™. Best’s Credit Ratings™ are proprietary and may not be reproduced or distributed without the express written permission of A.M. Best. A Best’s Financial Strength Rating is an independent opinion of an insurer’s financial strength and ability to meet its ongoi ng insurance policy and contract obligations. It is not a warranty of a company’s financial strength and ability to meet its obligations to policyholders. Best's Credit Ratings™ are under continuous review and subject to change and/or affirmation. For the lat est Best’s Credit Ratings™ and Guide to Best’s Credit Ratings, visit the A.M. Best website at http://www.ambest.com/ratings. **If coverage placed with a non-admitted carrier, it is doing business in the state as a surplus lines or non -admitted carrier, and is neither subject to the same regulations as an admitted carrier nor do they participate in any state insurance guarantee fund. Gallagher companies make no representations and warranties concerning the solvency of any carrier, nor does it make any representation or warranty concerning the rating of the carrier which may change. Page 49 of 79 A4.Page 259 of 647 City of Evanston 39 Proposal Disclosures Proposal Disclosures Page 50 of 79 A4.Page 260 of 647 City of Evanston 40 Proposal Disclosures The following disclosures are hereby made a part of this proposal. Please review these disclosures prior to signing the Clien t Authorization to Bind or e-mail confirmation. Proposal Disclaimer IMPORTANT: The proposal and/or any executive summaries outline certain terms and conditions of the insurance proposed by the insurers, based on the information provided by your company. The insurance policies themselves must be read to f ully understand the terms, coverages, exclusions, limitations and/or conditions of the actual policy contract of insurance. Policy forms will be made available up on request. We make no warranties with respect to policy limits or coverage considerations o f the carrier. Compensation Disclosure 1. Gallagher Companies are primarily compensated from the usual and customary commissions, fees or, where permitted, a combin ation of both, for brokerage and servicing of insurance policies, annuity contracts, guaran tee contracts and surety bonds (collectively “insurance coverages”) handled for a client’s account, which may vary based on market conditions and the insurance product placed for th e client. 2. In placing, renewing, consulting on or servicing your insuran ce coverages, Gallagher companies may participate in contingent and supplemental commission arrangements with intermediaries and insurance companies that provide for additional compensation if certain underwriting, profitability, volume or retention goals are achieved. Such goals are typically based on the total amount of certain insurance coverages placed by Gallagher with the insurance company, not on an individual policy basis. As a result, Gallagher may be c onsidered to have an incentive to place your insurance coverages with a particular insurance company. If you do not wish to have your commercial insurance placement included in consideration for additional compensation, contact your producer or service team for an Opt -out form. 3. Gallagher Companie s may receive investment income on fiduciary funds temporarily held by them, or from obtaining or generating premium finance quotes, unless prohibited by law. 4. Gallagher Companies may also access or have an ownership interest in other facilities, includ ing wholesalers, reinsurance intermediaries, captive managers, underwriting managers and others that act as intermediaries for both Gallagher and other brokers in the insurance marketplace some of which may earn and retain customary brokerage commission an d fees for their work. If you have specific questions about any compensation received by Gallagher and its affiliates in relation to your insurance placements, please contact your Gallagher representative for more details. In the event you wish to register a formal complaint regarding compensation Gallagher receives from insurers or third -parties, please contact Gallagher via e-mail at Compensation_Complaints@ajg.com or by regular mail at: Chief Compliance Officer Gallagher Global Brokera ge Arthur J. Gallagher & Co. 2850 Golf Rd. Rolling Meadows, IL 60008 TRIA/TRIPRA Disclaimer If this proposal contains options to purchase TRIA/TRIPRA coverage, the proposed TRIA/TRIPRA program may not cover all terror ism losses. While the amendments to TRIA eliminated the distinction between foreign and domestic acts of terrorism, a number of lines of coverage excluded under the amendments passed in 2005 remain excluded including commercial automobile, burglary and theft insurance; surety insurance, farm owners multiple perils and professional liability (although directors and officers liability is specifically in cluded). If such excluded coverages are required, we recommend that you consider purchasing a separate terrorism policy. Please not e that a separate terrorism policy for these excluded coverages may be necessary to satisfy loan covenants or other contractual obligations. TRIPRA includes a $100 billion cap on insurers' aggregate liability. The TRIPRA program increases the amount neede d in total losses by $20 million each calendar year before the TRIPRA program responds from the 2015 trigger of $100 million to $200 million by the year 2020. TRIPRA is set to expire on December 31, 2020. There is no certainty of extension, thus the cover age provided by your insurers may or may not extend beyond December 31, 2020. In the event you have loan covenants or other contractual obligations requiring that TRIA/TR IPRA be maintained throughout the duration of your policy period, we recommend that a separate "Stand Alone" terrorism policy be purchased to satisfy those obligations. Page 51 of 79 A4.Page 261 of 647 City of Evanston 41 Property Estimator Disclaimer These property values were obtained using a desktop Property Estimator software operated by non -appraisal professionals. These property values represent general estimates which are not to be considered a certified appraisal. These property values include generalities and assumptions that may produce inaccurate values for specific structures. Page 52 of 79 A4.Page 262 of 647 City of Evanston 42 Client Signature Requirements Client Signat ure Requirements Page 53 of 79 A4.Page 263 of 647 City of Evanston 43 Coverages for Consideration Overview • A proposal for any of the coverages can be provided. • The recommendations and considerations summarized in this section are not intended to identify all exposures. • Since Gallagher does not handle your complete insurance program, these recommendations only reflect items within our scope of responsibility. Other Coverage Considerations • Crisis Protect Page 54 of 79 A4.Page 264 of 647 City of Evanston 44 Client Authorization to Bind Coverage After careful consideration of Gallagher's proposal dated 11/12/2020, we accept the following coverage(s). Please check the desired coverage(s) and note any coverage amendments below: COVERAGE/CARRIER ☐ Accept ☐ Reject Casualty Package Argonaut Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Excess Liability ($5M x Primary) Old Republic Union Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Excess Liability ($5M x $10M) Arch Specialty Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Excess Liability ($5M x $15M) Gemini Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Property ☐ Option # 1 Affiliated FM Insurance Company ☐ Accept ☐ Reject TRIA ☐ Accept ☐ Reject Cyber Liability ☐ Option # 1 Syndicate 2633/623 at Lloyd's ☐ Option # 2 Travelers Casualty and Surety Co of America ☐ Option # 3 Travelers Casualty and Surety Co of America - Offered all of our insuring agreements and some at higher limits and the wait period is 8 hours vs. 10 ☐ Accept ☐ Reject TRIA The above coverage may not necessarily represent the entirety of available insurance products. If you are interested in pursuing additional coverages other than those addressed in the coverage considerations included in this proposal, please list below: _____________________________________________________________________________________________ Page 55 of 79 A4.Page 265 of 647 City of Evanston 45 Producer/ Insured Coverage Amendments and Notes: Exposures and Values We confirm the payroll, values, schedules, and other data contained in the proposal, and submitted to the underwriters, are compiled from information provided by you and we acknowledge it is our responsibility to see that such information is updated and maintained accurately. For renewal policies, if no updates were provided to Gallagher, the values, exposures and operations used were based on the expiring policies. Provide Quotations or Additional Information on the Following Coverage Consideration s: Gallagher recommends that you purchase the following additional coverages for which you have exposure. By rejecting a quotation for this valuable coverage, you understand that there will be no coverage and agree to hold Gallagher harmless in t he event of a loss. Other Coverages to Consider ☐ Yes ☐ No - Crisis Protect Other Services to Consider ☐ Yes ☐ No - CORE360™ Loss Control Portal ☐ Yes ☐ No - eRiskHub Gallagher's liability to Client arising from any acts or omissions of Gallagher shall not exceed $20 million in the aggregate. Gallagher shall only be liable for actual damages incurred by Client, and shall not be liable for any indirect, consequential or punitive damages or attorneys' fees. No claim or cause of action, regardless of form (tort , contract, statutory, or otherwise), arising out of, relating to or in any way connected with this Agreement or any Services provided hereunder may be brought by either party any later than two (2) years after the accrual of such claim or cause of action. Gallagher has established security controls to protect Client confidential information from unauthorized use or disclosure. F or additional information, please review Gallagher’s Privacy Policy located at https://www.ajg.com/privacy -policy/. I have read, understand and agree that the above information is correct and has been disclosed to us prior to authorizing Gallagher to bind coverage and/or provide services to us. By: _______________________________________________________________________ Nam e _______________________________________________________________________ Title _______________________________________________________________________ Signature Date: _______________________________________________________________________ Page 56 of 79 A4.Page 266 of 647 City of Evanston 46 Appendix Appendix Page 57 of 79 A4.Page 267 of 647 City of Evanston 47 Bindable Quotations & Compensation Disclosure Schedule Client Name: City of Evanston COVERAGE(S) CARRIER NAME(S) WHOLESALER, MGA, OR INTERMEDIARY NAME1 EST. ANNUAL PREMIUM 2 COMM.% OR FEE3 GALLAGHER U.S. OWNED WHOLESALER, MGA, OR INTERMEDIARY % Casualty Package Argonaut Insurance Company N/A $210,017.00 Included in AJG Fee N/A Excess Liability ($5M x Primary) Old Republic Union Insurance Company (Old Republic Insurance Group) N/A $214,104.00 Included in AJG Fee N/A Excess Liability ($5M x $10M) Arch Specialty Insurance Company (Arch Insurance Group) Risk Placement Services $121,442.00 Included in AJG Fee 10% Excess Liability ($5M x $15M) Gemini Insurance Company (W. R. Berkley Group ) Risk Placement Services $97,153.00 Included in AJG Fee 10% Property Affiliated FM Insurance Company (Factory Mutual Insurance Company) N/A $244,938.00 Included in AJG Fee N/A Cyber Liability Syndicate 2633/623 at Lloyd's (Syndicate 2633/623 at Lloyd's) N/A $43,005.00 Included in AJG Fee N/A Cyber Liability Travelers Casualty and Surety Co of America (The Travelers Companies, Inc.) N/A $21,494.00 Included in AJG Fee N/A AJGRMS Fee N/A N/A N/A $32,500.00 N/A Page 58 of 79A4.Page 268 of 647 City of Evanston 48 1 We were able to obtain more advantageous terms and conditions for you through an intermediary/ wholesaler. 2 If the premium is shown as an indication: The premium indicated is an estimate provided by the market. The actual premium a nd acceptance of the coverage requested will be determined by the market after a thorough review of the completed application. * A verbal quotation was received from this carrier. We are awaiting a quotation in writing. 3 The commission rate is a percentage of annual premium excluding taxes & fees. * Gallagher is receiving ___% commission on this policy. The fee due Ga llagher will be reduced by the amount of the commissions received. Page 59 of 79A4.Page 269 of 647 City of Evanston 49 Binding Requirements COVERAGE (ISSUING CARRIER) BINDING REQUIREMENT Casualty Package Argonaut Insurance Company -Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form -Confirmation of annual agency billing Excess Liability ($5M x Primary) Old Republic Union Insurance Company - Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Excess Liability ($5M x $10M) Arch Specialty Insurance Company - Subject to Signed Diligent Effort Affidavit (AJG to Complete) - Subject to Signed Illinois Brokers Service Contract - Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form - If busses are NOT Paratransit, please provide the following for consideration: *How often do they run *Average number of passengers per trip *Radius of operation *Are any losses associated with this operation Excess Liability ($5M x $15M) Gemini Insurance Company - Signed Diligent Effort Affidavit Form (AJG to Complete) - Subject to SLT Form (AJG to Complete) - Signed Illinois Brokers Service Contract Form - Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Property Affiliated FM Insurance Company - Subject to Signed and Dated “Acceptance or Rejection of Terrorism” form Cyber Liability Syndicate 2633/623 at Lloyd's - Currently signed and dated application - Confirmation of notes from ransomware application (text box was cut off as document was printed) - Details on plans to implement testing of back-ups *prior to binding* - Details on how the City ensures software is properly configured in lieu of a formal hardened baseline configuration *prior to binding* Cyber Liability Travelers Casualty and Surety Co of America In order to consider removing that exclusion (Exclude Violation of the Illinois Biometric Information Privacy Act Endorsement) we would need favorable responses to the below BIPA questions: • In the last five years, has the Applicant collected or utilized biometric data (fingerprints, voice prints, facial or retinal scans) from anyone? • If yes, during the time period such biometric information was collected: 1. Did the Applicant consistently obtain a written release that satisfies the obligations of the Illinois Biometric Information Privacy Act? 2. Has the Applicant consistently maintained a policy concerning the retention and destruction of biometric information or identifiers in accordance with the Illinois Biometric Information Privacy Act ? Page 60 of 79 A4.Page 270 of 647 9 REQUEST TO BIND INSURANCE COVERAGE In accordance with the insurance proposal, City of Evanston has accepted coverage with Argonaut Insurance Company POLICY EFFECTIVE: 1/1/2021 – 1/1/2022 COVERAGE GENERAL LIABILITY (Includes Employee Benefits Liability) PUBLIC OFFICIALS LIABILTY EMPLOYMENT PRACTICES LIABILITY AUTOMOBILE LIABILITY LAW ENFORCEMENT LIABILITY TERRORISM (Optional) ______ Yes ______No Please check ‘Yes’ or ‘No’ for the terrorism coverage option and complete the “Acceptance or Rejection of Terrorism. __________________________________________________________ AGENT’S SIGNATURE DATE __________________________________________________________ CLIENT’S SIGNATURE DATE Page 61 of 79 A4.Page 271 of 647 10 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM – INSURANCE COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act, as amended, that you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term “act of terrorism” means any act that is certified by the Secretary of the Treasury—in concurrence with the Secretary of State, and the Attorney General of the United States—to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. NOTE: YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS EXCLUSION for nuclear events. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 85% OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLION CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS’ LIABILITY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED $100 BILLION, YOUR COVERAGE MAY BE REDUCED. Page 62 of 79 A4.Page 272 of 647 11 ACCEPTANCE OR REJECTION OF TERRORISM – CHECK ONE ____________________________ Policyholder/Applicant’s Signature ____________________________ Print Name ____________________________ Date I hereby elect to purchase terrorism coverage for a prospective premium of $933. I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses resulting from certified acts of terrorism. Page 63 of 79 A4.Page 273 of 647 POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act as amended, you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term “act of terrorism” means any act that is certified by the Secretary of the Treasury – in consultation with the Secretary of Homeland Security, and the Attorney General of the United States – to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 85 % through 2015; 84 % beginning on January 1, 2016; 83 % beginning on January 1, 2017; 82 % beginning on January 1, 2018; 81 % beginning on January 1, 2019 and 80 % beginning on January 1, 2020 OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE TERRORISM RISK INSURANCE ACT, AS AMENDED, CONTAINS A $100 BILLON CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS’ LIABILITY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED $100 BILLION, YOUR COVERAGE MAY BE REDUCED. Acceptance or Rejection of Terrorism Insurance Coverage FAILURE TO RETURN THIS SIGNED FORM, PRIOR TO POLICY INCEPTION, INDICATING AN ELECTION TO PURCHASE TERRORISM COVERAGE, AS DEFINED BY THE ACT, WILL BE DEEMED YOUR REJECTION OF TERRORISM COVERAGE. HOWEVER, PAYMENT OF THE TERRORISM PREMIUM PRIOR TO POLICY INCEPTION WILL BE DEEMED AN ACCEPTANCE OF THIS OFFER OF TERRORISM COVERAGE. Please indicate your selection by an : I hereby elect to purchase terrorism coverage for a prospective premium of $1,775. I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses resulting from certified acts of terrorism. City of Evanston Name of Insured Policyholder/Applicant’s Signature Old Republic Union Insurance Company Name of Insurer Print Name 822000 1133479 10/6/2020 Expiring Policy Number Date 01/01/2021 - 01/01/2022 Effective Date/Expiration Date PIL PH 08 (01/15) Page 1 of 1 307 N. Michigan Avenue, Chicago, Illinois, 60601 | T: 312.346.8100 Page 64 of 79 A4.Page 274 of 647 00 MLT0031 00 12 19 Page 1 of 1 TERRORISM COVERAGE DISCLOSURE NOTICE TERRORISM COVERAGE PROVIDED UNDER THIS POLICY The Terrorism Risk Insurance Act of 2002 as amended and extended by the subsequent Terrorism Risk Insurance Program Reauthorization Acts (collectively referred to as the “Act”) established a program within the Department of the Treasury, under which the federal government shares, with the insurance industry, the risk of loss from future terrorist attacks. An act of terrorism is defined as any act certified by the Secretary of the Treasury, in consultation with the Secretary of Homeland Security and the Attorney General of the United States, to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of an air carrier or vessel or the premises of a United States Mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. In accordance with the Act, we are required to offer you coverage for losses resulting from an act of terrorism that is certified under the federal program as an act of terrorism. The policy’s other provisions will still apply to such an act.This offer does not include coverage for incidents of nuclear, biological, chemical, or radiological terrorism which will be excluded from your policy. Your decision is needed on this question: do you choose to pay the premium for terrorism coverage stated in this offer of coverage, or do you reject the offer of coverage and not pay the premium? You may accept or reject this offer. If your policy provides commercial property coverage, in certain states, statutes or regulations may require coverage for fire following an act of terrorism. In those states, if terrorism results in fire, we will pay for the loss or damage caused by that fire, subject to all applicable policy provisions including the Limit of Insurance on the affected property. Such coverage for fire applies only to direct loss or damage by fire to Covered Property. Therefore, for example, the coverage does not apply to insurance provided under Business Income and/or Extra Expense coverage forms or endorsements that apply to those coverage forms, or to Legal Liability coverage forms or Leasehold Interest coverage forms. Your premium will include the additional premium for terrorism as stated in the section of this Notice titled DISCLOSURE OF PREMIUM. DISCLOSURE OF FEDERAL PARTICIPATION IN PAYMENT OF TERRORISM LOSSES The United States Government, Department of the Treasury, will pay a share of terrorism losses insured under the federal program.The federal share equals 80% in years 2020 through 2027 of that portion of the amount of such insured losses that exceeds the applicable insurer deductible during Calendar Year 2020 and each Calendar Year thereafter through 2027. DISCLOSURE OF CAP ON ANNUAL LIABILITY If the aggregate insured terrorism losses of all insurers exceed $100,000,000,000 during any Calendar Year provided in the Act, the Secretary of the Treasury shall not make any payments for any portion of the amount of such losses that exceed $100,000,000,000, and if we have met our insurer deductible, we shall not be liable for the payment of any portion of such losses that exceeds $100,000,000,000. DISCLOSURE OF PREMIUM Your premium for terrorism coverage is: $3,750.00 (This charge/amount is applied to obtain the final premium.) You may choose to reject the offer by signing the statement below and returning it to us.Your policy will be changed to exclude the described coverage. If you chose to accept this offer, this form does not have to be returned. REJECTION STATEMENT I hereby decline to purchase coverage for certified acts of terrorism. I understand that an exclusion of certain terrorism losses will be made part of this policy. Policyholder/Legal Representative/Applicant’s Signature Named Insured Print Name of Policyholder/Legal Representative /Applicant Insurance Company Date: Policy Number: Page 65 of 79 A4.Page 275 of 647 Risk Placement Services, Ins. Broker - LA 5900 Wilshire Blvd., Suite 520 Los Angeles, CA 90036 Phone: Fax: Agent: AJG - Rolling Meadows Insured Name: City Of Evanston ILLINOIS BROKERS SERVICE CONTRACT I. THE UNDERSIGNED INSURED HEREBY ENGAGES THE SERVICE OF Risk Placement Services, Inc., A LICENSED ILLINOIS INSURANCE PRODUCER/BROKER FOR THE PURPOSE OF SECURING, NEGOTIATING AND PROCURING THE PLACEMENT OF THE FOLLOWING DESCRIBED INSURANCE COVERAGES. THE INSURANCE COVERAGE REQUESTED IS: Company:Arch Specialty Insurance Company Policy No.: Effective Date: Type of Coverage:Excess Liability 2. THE UNDERSIGNED INSURED AGREES TO PAY AS COMPENSATION TO THE BROKER ABOVE AND IN ADDITION TO THE COMMISSION RECEIVED FROM THE INSURED FOR THE VARIOUS SERVICES OF THE BROKER A FEE OF NOT MORE THAN $ THIS FEE IS 100% FULLY EARNED AT THE POLICY INCEPTION. 3. A BRIEF DESCRIPTION OF THOSE BROKER SERVICES PERFORMED AND NOT DESCRIBED IN PARAGRAPH 1 ABOVE IS ORDERING AND PAYING: FOR INSPECTIONS AND/OR AUDITS, COMPLIANCE WITH SURPLUS LINES LAW, TYPING AND ASSEMBLING OF POLICIES. DATED: Insured Signature DATED: Agent's Signature Page 66 of 79 A4.Page 276 of 647 BCIM 0503 12 19 © 2007 National Association of Insurance Commissioners POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE You are hereby notified that under the Terrorism Risk Insurance Act, as amended, (the “Act”), you have a right to purchase insurance coverage for losses resulting from acts of terrorism, as defined in Section 102(1) of the Act: The term “act of terrorism” means any act that is certified by the Secretary of the Treasury—in consultation with the Secretary of Homeland Security, and the Attorney General of the United States—to be an act of terrorism; to be a violent act or an act that is dangerous to human life, property, or infrastructure; to have resulted in damage within the United States, or outside the United States in the case of certain air carriers or vessels or the premises of a United States mission; and to have been committed by an individual or individuals as part of an effort to coerce the civilian population of the United States or to influence the policy or affect the conduct of the United States Government by coercion. Coverage under your policy may be affected as follows: YOU SHOULD KNOW THAT WHERE COVERAGE IS PROVIDED BY THIS POLICY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM, SUCH LOSSES MAY BE PARTIALLY REIMBURSED BY THE UNITED STATES GOVERNMENT UNDER A FORMULA ESTABLISHED BY FEDERAL LAW. HOWEVER, YOUR POLICY MAY CONTAIN OTHER EXCLUSIONS WHICH MIGHT AFFECT YOUR COVERAGE, SUCH AS AN EXCLUSION FOR NUCLEAR EVENTS. UNDER THE FORMULA, THE UNITED STATES GOVERNMENT GENERALLY REIMBURSES 80% BEGINNING ON JANUARY 1, 2020 OF COVERED TERRORISM LOSSES EXCEEDING THE STATUTORILY ESTABLISHED DEDUCTIBLE PAID BY THE INSURANCE COMPANY PROVIDING THE COVERAGE. THE PREMIUM CHARGED FOR THIS COVERAGE IS PROVIDED BELOW AND DOES NOT INCLUDE ANY CHARGES FOR THE PORTION OF LOSS THAT MAY BE COVERED BY THE FEDERAL GOVERNMENT UNDER THE ACT. YOU SHOULD ALSO KNOW THAT THE ACT, CONTAINS A $100 BILLION CAP THAT LIMITS U.S. GOVERNMENT REIMBURSEMENT AS WELL AS INSURERS’ LIABILITY FOR LOSSES RESULTING FROM CERTIFIED ACTS OF TERRORISM WHEN THE AMOUNT OF SUCH LOSSES IN ANY ONE CALENDAR YEAR EXCEEDS $100 BILLION. IF THE AGGREGATE INSURED LOSSES FOR ALL INSURERS EXCEED $100 BILLION, YOUR COVERAGE MAY BE REDUCED. Acceptance or Rejection of Terrorism Insurance Coverage I hereby elect to purchase terrorism coverage, subject to the limitations of the Act, for acts of terrorism as defined in the Act, for a prospective premium of $3,000 I hereby decline to purchase terrorism coverage for certified acts of terrorism. I understand that I will have no coverage for losses resulting from certified acts of terrorism. _________________________ Gemini Insurance Company Policyholder/Applicant’s Signature Insurance Company _________________________ Print Name Policy Number _________________________ Date Page 67 of 79 A4.Page 277 of 647 Risk Placement Services, Ins. Broker - LA 5900 Wilshire Blvd., Suite 520 Los Angeles, CA 90036 Phone: Fax: Agent: AJG - Rolling Meadows Insured Name: City Of Evanston ILLINOIS BROKERS SERVICE CONTRACT I. THE UNDERSIGNED INSURED HEREBY ENGAGES THE SERVICE OF Risk Placement Services, Inc., A LICENSED ILLINOIS INSURANCE PRODUCER/BROKER FOR THE PURPOSE OF SECURING, NEGOTIATING AND PROCURING THE PLACEMENT OF THE FOLLOWING DESCRIBED INSURANCE COVERAGES. THE INSURANCE COVERAGE REQUESTED IS: Company:Gemini Insurance Company Policy No.: Effective Date: Type of Coverage:Excess - General Liability 2. THE UNDERSIGNED INSURED AGREES TO PAY AS COMPENSATION TO THE BROKER ABOVE AND IN ADDITION TO THE COMMISSION RECEIVED FROM THE INSURED FOR THE VARIOUS SERVICES OF THE BROKER A FEE OF NOT MORE THAN $ THIS FEE IS 100% FULLY EARNED AT THE POLICY INCEPTION. 3. A BRIEF DESCRIPTION OF THOSE BROKER SERVICES PERFORMED AND NOT DESCRIBED IN PARAGRAPH 1 ABOVE IS ORDERING AND PAYING: FOR INSPECTIONS AND/OR AUDITS, COMPLIANCE WITH SURPLUS LINES LAW, TYPING AND ASSEMBLING OF POLICIES. DATED: Insured Signature DATED: Agent's Signature Page 68 of 79 A4.Page 278 of 647 PRO S-1 4100 (01/20) Page 11 of 11 © 2019 AFM. All rights reserved. POLICYHOLDER DISCLOSURE NOTICE OF TERRORISM INSURANCE COVERAGE Insured Name: City of Evanston Date: 15 October 2020 Account Number: 56446 Insurer Name: Affiliated FM Insurance Company The Terrorism Risk Insurance Act of 2002, as amended and extend ed, gives you the right as part of your property insurance program to elect or reject insurance coverage for locations within the United States or any territory or possession of the United States for losses arising out of acts of terrorism, as defined and certified in accordance with the provisions of the act. You should know that where coverage is provided for losses resulting from certified acts of terrorism, such losses may be partially reimbursed by the United States government under a formula established by federal law. Under this formula, the United States government generally pays 80% of covered terrorism losses exceeding a statutorily established deductible paid by the insurer referenced above. The Terrorism Risk Insurance Act, as amended, contains a USD 100 billion cap that limits the U.S. government reimbursement as well as insurers’ liability for losses resulting from certified acts of terrorism when the amount of such losses in any one program year exceeds USD 100 billion. If the aggregate insured losses for all insurers exceed USD 100 billion, your coverage may be reduced. The premium charged for this coverage is provided below and does not include any charges for the portion of loss covered by the federal government under the act. Acceptance or rejection of terrorism insurance coverage: under federal law, you have the right to accept or reject this offer of coverage for terrorist acts covered by the act as part of your property insurance program. If we do not receive this signed disclosure form prior to property insurance program inception date of 1 January 2021, then your property insurance program will reflect your decision not to purchase the terrorism coverage provided by the act. ______I hereby elect to purchase coverage for terrorist acts co vered by the act for a premium of USD 11,000. This premium does not include applicable taxes or surcharges. ______I hereby decline this offer of coverage for terrorist acts covered by the act. _________________________________ ______________________________ Policyholder/Applicant Signature Date _________________________________ Print Name Page 69 of 79 A4.Page 279 of 647 F00658 112017 ed. Beazley Insurance Company Inc. Page 1 of 4 BEAZLEY BREACH RESPONSE RENEWAL APPLICATION NOTICE: THIS POLICY’S LIABILITY INSURING AGREEMENTS PROVIDE COVERAGE ON A CLAIMS MADE AND REPORTED BASIS AND APPLY ONLY TO CLAIMS FIRST MADE AGAINST THE INSURED DURING THE POLICY PERIOD OR THE OPTIONAL EXTENSION PERIOD (IF APPLICABLE) AND REPORTED TO THE UNDERWRITERS IN ACCORDANCE WITH THE TERMS THIS POLICY. AMOUNTS INCURRED AS CLAIMS EXPENSES UNDER THIS POLICY WILL REDUCE AND MAY EXHAUST THE LIMIT OF LIABILITY AND ARE SUBJECT TO RETENTIONS. PLEASE READ THIS POLICY CAREFULLY. Please fully answer all questions and submit all requested information. GENERAL INFORMATION Full Name: City of Evanston Mailing Address: 2100 Ridge Avenue State of Incorporation: IL City: Evanston State & Zip: IL 60201 # of Employees: 704 Date Established: 1872 Website URL’s: Cityofevanston.org Authorized Officer 1: Kelley Gandurski Telephone: 847-448-8009 E-mail: kgandurski@cityofevanston.org Breach Response Contact 2: Luke Stowe Telephone: 847-448-8177 E-mail: lstowe@cityofevanston.org Business Description: Municipality REVENUE INFORMATION: *For Applicants in Healthcare: Net Patient Services Revenue plus Other Operating Revenue *For all other Applicants, please provide Gross Revenue information Most Recent Twelve (12) months: (ending: 12/31/18 ) Previous Year Next Year (estimate) US Revenue: USD $107,929,545 USD $104,239,561 USD $115,886,870 Non-US Revenue: USD USD USD Total: USD $107,929,545 USD $104,239,561 USD $115,886,870 Please attach a copy of your most recently audited annual financial statement. 1 This is the officer of the Applicant that is authorized make statements to the Underwriters on the Applicant’s behalf and to receive notices from the Insurer or its authorized representative(s). 2 This is the employee of the Applicant that is designated to work with the insurer in response to a data breach event. Doc ID: 13b49b16c93213c25da26e9b9823c0ddaafef0fcPage 70 of 79 A4.Page 280 of 647 F00658 112017 ed. Beazley Insurance Company Inc. Page 2 of 4 What percentage of the Applicant’s revenues are business to business? % Direct to consumer? Are significant changes in the nature or size of the Applicant’s business anticipated over the next twelve (12) months? Or have there been any such changes within the past twelve (12) months? % Yes No If ‘Yes’, please explain: Has the Applicant within the past twelve (12) months completed or agreed to, or does it contemplate entering into within the next twelve (12) months, a merger, acquisition, consolidation, whether or not such transactions were or will be completed? Yes No If ‘Yes’, please explain: REQUESTED CHANGES TO LIMITS Please check here if no changes requested: Please describe any requested changes to the Policy’s limits of coverage or liability: PRIVACY, PAYMENT CARDS, COMPUTER & NETWORK SECURITY AND BUSINESS CONTINUITY Have any of the Applicant’s responses regarding Privacy, Payment Cards, Computer & Network Security or Business Continuity changed from the prior Application or information and materials submitted in connection therewith? Yes No If yes, please describe : MEDIA LIABILITY Have there been any changes since the prior Application (or information and materials submitted in connection therewith) in the type of content produced by the Applicant or does the Applicant anticipate any changes to the type of content produced by the Applicant in the next twelve (12) months? Yes No If yes, please describe : Have any of the Applicant’s responses regarding the review of broadcast materials changed from the prior Application (or information and materials submitted in connection therewith)? Yes No If yes, please describe : E-CRIME Have there been any changes since the prior Application (or information and materials submitted in connection therewith) in the processes or procedures relating to the disbursement of funds, changes to account information, or to the configuration of telecommunications systems? Yes No If yes, please describe : Doc ID: 13b49b16c93213c25da26e9b9823c0ddaafef0fcPage 71 of 79 A4.Page 281 of 647 F00658 112017 ed. Beazley Insurance Company Inc. Page 3 of 4 THE UNDERSIGNED IS AUTHORIZED BY THE APPLICANT TO SIGN THIS APPLICATION ON THE APPLICANT’S BEHALF AND DECLARES THAT THE STATEMENTS CONTAINED IN THE INFORMATION AND MATERIALS PROVIDED TO THE INSURER IN CONJUNCTION WITH THIS APPLICATION AND THE UNDEWRITING OF THIS INSURANCE ARE TRUE, ACCURATE AND NOT MISLEADING. SIGNING OF THIS APPLICATION DOES NOT BIND THE APPLICANT OR THE INSURER TO COMPLETE THE INSURANCE, BUT IT IS AGREED THAT THE STATEMENTS CONTAINED IN THIS APPLICATION AND ANY OTHER INFORMATION AND MATERIALS SUBMITTED TO THE INSURER IN CONNECTION WITH THE UNDERWRITING OF THIS INSURANCE ARE THE BASIS OF THE CONTRACT SHOULD A POLICY BE ISSUED, AND HAVE BEEN RELIED UPON BY THE INSURER IN ISSUING ANY POLICY. THIS APPLICATION AND ALL INFORMATION AND MATERIALS SUBMITTED WITH IT SHALL BE RETAINED ON FILE WITH THE INSURER AND SHALL BE DEEMED ATTACHED TO AND BECOME PART OF THE POLICY IF ISSUED. THE INSURER IS AUTHORIZED TO MAKE ANY INVESTIGATION AND INQUIRY AS IT DEEMS NECESSARY REGARDING THE INFORMATION AND MATERIALS PROVIDED TO THE INSURER IN CONNECTION WITH THE UNDERWRITING AND ISSUANCE OF THE POLICY. THE APPLICANT AGREES THAT IF THE INFORMATION PROVIDED IN THIS APPLICATION OR IN CONNECTION WITH THE UNDERWRITING OF THE POLICY CHANGES BETWEEN THE DATE OF THIS APPLICATION AND THE EFFECTIVE DATE OF THE INSURANCE, THE APPLICANT WILL, IN ORDER FOR THE INFORMATION TO BE ACCURATE ON THE EFFECTIVE DATE OF THE INSURANCE, IMMEDIATELY NOTIFY THE INSURER OF SUCH CHANGES, AND THE INSURER MAY WITHDRAW OR MODIFY ANY OUTSTANDING QUOTATIONS OR AUTHORIZATIONS OR AGREEMENTS TO BIND THE INSURANCE. I HAVE READ THE FOREGOING APPLICATION FOR INSURANCE AND REPRESENT THAT THE RESPONSES PROVIDED ON BEHALF OF THE APPLICANT ARE TRUE AND CORRECT. WARNING ANY PERSON WHO, WITH INTENT TO DEFRAUD OR KNOWING THAT (S)HE IS FACILITATING A FRAUD AGAINST AN INSURER, SUBMITS AN APPLICATION OR FILES A CLAIM CONTAINING A FALSE OR DECEPTIVE STATEMENT MAY BE GUILTY OF INSURANCE FRAUD. NOTICE TO ALABAMA, ARKANSAS, LOUISIANA, NEW MEXICO AND RHODE ISLAND APPLICANTS: ANY PERSON WHO KNOWINGLY PRESENTS A FALSE OR FRAUDULENT CLAIM FOR PAYMENT OF A LOSS OR BENEFIT OR KNOWINGLY PRESENTS FALSE INFORMATION IN AN APPLICATION FOR INSURANCE IS GUILTY OF A CRIME AND MAY BE SUBJECT TO FINES AND CONFINEMENT IN PRISON. NOTICE TO COLORADO APPLICANTS: IT IS UNLAWFUL TO KNOWINGLY PROVIDE FALSE, INCOMPLETE, OR MISLEADING FACTS OR INFORMATION TO AN INSURANCE COMPANY FOR THE PURPOSE OF DEFRAUDING OR ATTEMPTING TO DEFRAUD THE COMPANY. PENALTIES MAY INCLUDE IMPRISONMENT, FINES, DENIAL OF INSURANCE, AND CIVIL DAMAGES. ANY INSURANCE COMPANY OR AGENT OF AN INSURANCE COMPANY WHO KNOWINGLY PROVIDES FALSE, INCOMPLETE, OR MISLEADING FACTS OR INFORMATION TO A POLICYHOLDER OR CLAIMANT FOR THE PURPOSE OF DEFRAUDING OR ATTEMPTING TO DEFRAUD THE POLICYHOLDER OR CLAIMANT WITH REGARD TO A SETTLEMENT OR AWARD PAYABLE FROM INSURANCE PROCEEDS SHALL BE REPORTED TO THE COLORADO DIVISION OF INSURANCE WITHIN THE DEPARTMENT OF REGULATORY AGENCIES. NOTICE TO DISTRICT OF COLUMBIA APPLICANTS: WARNING: IT IS A CRIME TO PROVIDE FALSE OR MISLEADING INFORMATION TO AN INSURER FOR THE PURPOSE OF DEFRAUDING THE INSURER OR ANY OTHER PERSON. PENALTIES INCLUDE IMPRISONMENT AND/OR FINES. IN ADDITION, AN INSURER MAY DENY INSURANCE BENEFITS IF FALSE INFORMATION MATERIALLY RELATED TO A CLAIM WAS PROVIDED BY THE APPLICANT. Doc ID: 13b49b16c93213c25da26e9b9823c0ddaafef0fcPage 72 of 79 A4.Page 282 of 647 F00658 112017 ed. Beazley Insurance Company Inc. Page 4 of 4 NOTICE TO FLORIDA APPLICANTS: ANY PERSON WHO KNOWINGLY AND WITH INTENT TO INJURE, DEFRAUD, OR DECEIVE ANY INSURER FILES A STATEMENT OF CLAIM OR AN APPLICATION CONTAINING ANY FALSE, INCOMPLETE OR MISLEADING INFORMATION IS GUILTY OF A FELONY IN THE THIRD DEGREE. NOTICE TO KANSAS APPLICANTS: ANY PERSON WHO, KNOWINGLY AND WITH INTENT TO DEFRAUD, PRESENTS, CAUSES TO BE PRESENTED OR PREPARES WITH KNOWLEDGE OR BELIEF THAT IT WILL BE PRESENTED TO OR BY AN INSURER, PURPORTED INSURER, BROKER OR AGENT THEREOF, ANY WRITTEN, ELECTRONIC, ELECTRONIC IMPULSE, FACSIMILE, MAGNETIC, ORAL, OR TELEPHONIC COMMUNICATION OR STATEMENT AS PART OF, OR IN SUPPORT OF, AN APPLICATION FOR THE ISSUANCE OF, OR THE RATING OF AN INSURANCE POLICY FOR PERSONAL OR COMMERCIAL INSURANCE, OR A CLAIM FOR PAYMENT OR OTHER BENEFIT PURSUANT TO AN INSURANCE POLICY FOR COMMERCIAL OR PERSONAL INSURANCE WHICH SUCH PERSON KNOWS TO CONTAIN MATERIALLY FALSE INFORMATION CONCERNING ANY FACT MATERIAL THERETO; OR CONCEALS, FOR THE PURPOSE OF MISLEADING, INFORMATION CONCERNING ANY FACT MATERIAL THERETO COMMITS A FRAUDULENT INSURANCE ACT. NOTICE TO KENTUCKY, NEW JERSEY, NEW YORK, OHIO AND PENNSYLVANIA APPLICANTS: ANY PERSON WHO KNOWINGLY AND WITH INTENT TO DEFRAUD ANY INSURANCE COMPANY OR OTHER PERSON FILES AN APPLICATION FOR INSURANCE OR STATEMENT OF CLAIMS CONTAINING ANY MATERIALLY FALSE INFORMATION OR CONCEALS FOR THE PURPOSE OF MISLEADING, INFORMATION CONCERNING ANY FACT MATERIAL THERETO COMMITS A FRAUDULENT INSURANCE ACT, WHICH IS A CRIME, AND SUBJECTS SUCH PERSON TO CRIMINAL AND CIVIL PENALTIES. (IN NEW YORK, THE CIVIL PENALTY IS NOT TO EXCEED FIVE THOUSAND DOLLARS ($5,000) AND THE STATED VALUE OF THE CLAIM FOR EACH SUCH VIOLATION.) NOTICE TO MAINE, TENNESSEE, VIRGINIA AND WASHINGTON APPLICANTS : IT IS A CRIME TO KNOWINGLY PROVIDE FALSE, INCOMPLETE OR MISLEADING INFORMATION TO AN INSURANCE COMPANY FOR THE PURPOSE OF DEFRAUDING THE COMPANY. PENALTIES MAY INCLUDE IMPRISONMENT, FINES OR A DENIAL OF INSURANCE BENEFITS. NOTICE TO MARYLAND APPLICANTS: ANY PERSON WHO KNOWINGLY OR WILLFULLY PRESENTS A FALSE OR FRAUDULENT CLAIM FOR PAYMENT OF A LOSS OR BENEFIT OR KNOWINGLY OR WILLFULLY PRESENTS FALSE INFORMATION IN AN APPLICATION FOR INSURANCE IS GUILTY OF A CRIME AND MAY BE SUBJECT TO FINES AND CONFINEMENT IN PRISON. NOTICE TO OKLAHOMA APPLICANTS: WARNING: ANY PERSON WHO KNOWINGLY, AND WITH INTENT TO INJURE, DEFRAUD OR DECEIVE ANY INSURER, MAKES ANY CLAIM FOR THE PROCEEDS OF AN INSURANCE POLICY CONTAINING ANY FALSE, INCOMPLETE OR MISLEADING INFORMATION IS GUILTY OF A FELONY. Signed*: Date: Print Name: Title: Must be signed by corporate officer with authority to sign on Applicant’s behalf Kelley A. Gandurski Corporation Counsel 08 / 28 / 2020 Doc ID: 13b49b16c93213c25da26e9b9823c0ddaafef0fcPage 73 of 79 A4.Page 283 of 647 Audit Trail Title File Name Document ID Audit Trail Date Format Status Cyber Form Cyber BBR 2.0 - F...azley (1) (1).pdf 13b49b16c93213c25da26e9b9823c0ddaafef0fc MM / DD / YYYY Completed 08 / 28 / 2020 09:36:26 UTC-6 Sent for signature to Kelley A. Gandurski (kgandurski@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 08 / 28 / 2020 09:49:43 UTC-6 Viewed by Kelley A. Gandurski (kgandurski@cityofevanston.org) IP: 66.158.65.76 08 / 28 / 2020 09:50:33 UTC-6 Signed by Kelley A. Gandurski (kgandurski@cityofevanston.org) IP: 66.158.65.76 The document has been completed.08 / 28 / 2020 09:50:33 UTC-6 Page 74 of 79 A4.Page 284 of 647 Page 75 of 79 A4.Page 285 of 647 Page 76 of 79 A4.Page 286 of 647 City of Evanston 67 Claims Reporting By Policy Direct Reporting Immediately report all claims for the following lines of coverage to the insurance carrier.  TPA - CCMSI (Package and 1st Layer XS ($5M x $5M) Liability)  Lori Mittelstaedt  Email: lmittelstaedt@ccmsi.com • Casualty Package • Argonaut Insurance Company • Phone: 800-673-8374 • Fax : 503-833-1777 • Excess ($5M x $5M) Liability • Old Republic Specialty Insurance Underwriters • Address: 790 Township Road, Suite 230, Yardley, PA 19067 • Phone#: 215-860-4960 • Email: claims@orsiu.com  Excess Liability ($5M x $10M)  Arch Specialty Insurance Company  Phone: 866-266-3630  Email: claims@archinsurance.com  Excess Liability ($5M x $15M)  Gemini Insurance Company  Phone: 855-597-7616  Fa x: 855-999-0776  Email: Claims@Berkleycustom.com  Cyber Liability  Lloyd's Syndicate 2623, Lloyd's Synd 623  Attn: Beth Diamond  Phone: 866-567-8570 Breach Hotline 800-493-0943  Fax: 646-378-4039  Email: bbr.claims@beazley.com; tmbclaims@beazley.com  Travelers Casualty and Surety Company of America  Phone: 800-252-4633  Property  Affiliated FM Insurance Company  Phone: 877-639-5677  Email: new lossdallas@fmglobal.com Page 77 of 79 A4.Page 287 of 647 City of Evanston 68 Page 78 of 79 A4.Page 288 of 647 City of Evanston 69 Cyber Liability eRiskHub Features Page 79 of 79 A4.Page 289 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Shane Cary, Architect/Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, Bureau Chief - Capital Planning/City Engineer Subject: Approval of Contract Award with Modernfold for Automated Moveable Partition for Levy Senior Center Linden Room Date: December 14, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a sole source agreement with Modernfold, Inc. (240 Westgate Drive, Carol Stream, Illinois 60188) for the replacement of the moveable partition for Levy Senior Center’s Linden Room, in the amount of $70,933.00. Funding Source: Funding will initially be provided by the Capital Improvement Fund (Account No. 415.40.4219.65515-621001) with a FY21 budget of $200,000. This will ultimately be reimbursed by the Levy Senior Center Foundation. Council Action: For Action Summary: The Levy Senior Center was constructed in 2001. The facility’s finishes are nearing the end of their expected life. The Levy Senior Center Foundation (LSCF) is proposing to fund improvements at the Levy Center. The City of Evanston has agreed to pay for a portion of the costs for these renovations. LSCF, PRCS and engineering staff have worked together to identify improvements to be completed as follows: 1.Replacement of moveable partition. 2.Installation of an assisted hearing loop system. 3.Replacement of flooring finish. 4.Replacement of cabinetry. 5.Replacement of Audio/Video System A5.Page 290 of 647 6.Repaint walls. A Memorandum of Understanding allowing the LSCF to partially fund this project has already been executed by the City Manager. This agreement is for the moveable partition wall only and will be fully funded by LSCF. The moveable partition is one piece of the overall project. The time required for fabrication causes issues with the construction schedule, and LSCF would like for this portion of the work to be awarded separately. Analysis: This contract will be awarded as a sole source contract to Modernfold, Inc. as desired by LSCF. The funding for this work will be wholly funded by the LSCF. A quote was provided by Modernfold, Inc. on December 1, 2020. The quote includes fabrication of the operable partition and installation. It excludes the electrical work, and the opening into which the partition is installed. The price for this work is $70,933.00. Attachments: MOU between Levy Senior Center Foundation and City of Evanston Modernfold Quote for Linden Room Partition MWEBE Waiver Memo for Modernfold, Inc. for Automated Moveable Partition for Levy Senior Center Linden Room Page 2 of 15 A5.Page 291 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 3 of 15 A5.Page 292 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 4 of 15 A5.Page 293 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 5 of 15 A5.Page 294 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 6 of 15 A5.Page 295 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 7 of 15 A5.Page 296 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 8 of 15 A5.Page 297 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 9 of 15 A5.Page 298 of 647 Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 10 of 15 A5.Page 299 of 647 Approved as to Form: Kelley A. Gandurski, Corporation Counsel Doc ID: aa9c6526dcbeb7ed5a7961f379bed71fdb44b575Page 11 of 15 A5.Page 300 of 647 Audit Trail Title File Name Document ID Audit Trail Date Format Status MOU from Foundation for Linden Room SIGNED FOUNDATION...r LINDEN ROOM.pdf aa9c6526dcbeb7ed5a7961f379bed71fdb44b575 MM / DD / YYYY Completed 08 / 27 / 2020 10:30:04 UTC-6 Sent for signature to Kelley A. Gandurski (kgandurski@cityofevanston.org) and Erika Storlie (estorlie@cityofevanston.org) from lthomas@cityofevanston.org IP: 66.158.65.76 08 / 28 / 2020 09:30:32 UTC-6 Viewed by Kelley A. Gandurski (kgandurski@cityofevanston.org) IP: 99.95.70.112 08 / 28 / 2020 09:30:47 UTC-6 Signed by Kelley A. Gandurski (kgandurski@cityofevanston.org) IP: 99.95.70.112 08 / 28 / 2020 13:19:12 UTC-6 Viewed by Erika Storlie (estorlie@cityofevanston.org) IP: 73.9.13.138 Page 12 of 15 A5.Page 301 of 647 Audit Trail Title File Name Document ID Audit Trail Date Format Status 08 / 28 / 2020 13:19:35 UTC-6 Signed by Erika Storlie (estorlie@cityofevanston.org) IP: 73.9.13.138 The document has been completed.08 / 28 / 2020 13:19:35 UTC-6 MOU from Foundation for Linden Room SIGNED FOUNDATION...r LINDEN ROOM.pdf aa9c6526dcbeb7ed5a7961f379bed71fdb44b575 MM / DD / YYYY Completed Page 13 of 15 A5.Page 302 of 647 ___________________________________________________________________________________________________ 240 S. Westgate Drive Carol Stream, IL 60188 l 630.653.8800 P 630.653.8810 F l nschalmo@modernfoldchicago.com To: City of Evanston Date: December 1, 2020 2100 Ridge Ave. Evanston, IL 60201 Estimate No.: 20-1433-7S REV Attn: Shane Cary Project: Levy Senior Center Phone: 847-859-7876 Evanston, IL Email: scary@cityofevanston.org We are pleased to submit the following operable panel partition proposal: Base Bid: One (1) single stacking – Modernfold Acousti-Seal Encore Automated operable partition @ 28’5” x 8’6”, manual operation, #30 track, acoustically rated @ 54 STC, standard fabric finish. Matching set of type III pocket doors are included. Safety (Presto) package is included. Presto package includes: single person operation with touchscreen, passcode protection, pressure sensitive safety sensor mats in storage pocket, wireless sensor edge on leading panel, infared sensor system designed to detect an obstruction in partition’s path w/ sound and audible alarm. DELIVERED & INSTALLED, TAX NOT INCLUDED----------------$70,933.00 NOTES: 1. Payment and performance bond is included. 2. Labor is based on working Monday – Friday between 7:00am and 3:30pm. 3. Partition installed into openings prepared by others. 4. All field sound testing, if required, is by others. 5. We EXCLUDE all electrical wiring/hook-ups, support/header work, beam punching, blocking, baffling and ceiling/soffit work. 6. Lead time: #30 track – 3-4 weeks; Operable Panels: approx. 8-10 weeks from field dimensions, color selection & approved submittals. Lead times are based on completion of work by owner, architect and general contractor. 7. Terms: Net 30 days. Subject to credit check. The above quotation is hereby accepted subject to conditions above which the signer has carefully read and so acknowledges. Unless otherwise noted above, proposal is subject to your acceptance within 30 days. MODERNFOLD CHICAGO, INC. ___________________________________ ________________________________ PURCHASER DATE: _____________________________ SALESMAN: Nick Schalmo Page 14 of 15 A5.Page 303 of 647            Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Waiver Memo for the - Automated Moveable Partition for Levy Senior Center Linden Room Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the Sole Source Purchase with Modernfold, Inc. for Automated Moveable Partition for Levy Senior Center Linden Room, precludes subcontracting opportunities. Modernfold, Inc. will be providing proprietary fabrication and installation of the operable partition; therefore 100% M/W/EBE waiver is granted. Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tammi Nunez, Purchasing Manager CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: MWEBE Waiver Memo for Modernfold, Inc. for Automated Moveable Partition for Levy Senior Center Linden Room Date: December 14, 2020 Page 15 of 15 A5.Page 304 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Contract Award Renewal with Open Studio Project for Art Program at Robert Crown Date: December 14, 2020 Recommended Action: Staff recommends City Council approval of the agreement with Open Studio Project (903 Sherman Ave., Evanston, IL 60202) for the City of Evanston Robert Crown Community Center Art Program – RFP # 19-46. This is the first of two (2) optional one year renewals. The contract period will run from January 1, 2021 through December 31, 2021. Funding Source: Revenue from program registrations are deposited into General Fund - Robert Crown Account from paid are expenses instruction and 100.30.3030.53565 Account 100.30.3030.62505. Compensation for the vendor is based on a 70/30 percentage split of resident rate revenues collected from program registrations. Council Action: For Action Summary: Request for Proposals # 19-46 were solicited for the art program in August 2019. The RFP was advertised with Pioneer Press, on the City’s website, emailed to potential vendors and through DemandStar. Two proposals were submitted for instruction of the art program. Vendor Address Open Studio Project 903 Sherman Ave, Evanston, IL 60202 A6.Page 305 of 647 Evanston Art Center 1717 Central St, Evanston, IL 60201 The City of Evanston opened the newly constructed Robert Crown Community Center in early 2020. The new facility has an art studio with a variety of art equipment such as pottery wheels, kilns and craft tables. Continuing this partnership with Open Studios will allow for the expansion of art programming at the new facility and will continue to grow the department's visual arts program offerings. City staff interviewed both Open Studio Project and Evanston Arts Center based on their submitted proposals to offer art programming at the center. Both organizations presented their program plan and answered questions from staff. After interviews, Open Studio Project was selected as the vendor to provide art programming at Robert Crown. Open Studios Project has over 20 years of experience providing art programs and services to the Evanston Community. They currently partner with a variety of organizations to offer programs to the community, including: Right at School, Y.O.U., Evanston Crad le to Career, Learning Bridge Early Education Center, Reba Early Learning Center and Childcare Network of Evanston. Open Studios Project will offer programs in visual arts to include; youth, adult, family and parent/child programs. They will also offer som e programming for Robert Crown’s Preschool program, Afterschool program and summer camp. Additionally, they will offer both fee based and non-fee based community programs. Open Studio Project is responsible for providing staffing, training, curriculum, pro gram supplies and assisting with program promotion. PRCS staff is responsible for processing registration, promoting the art program, coordinating room usage and the overall administration of the art program. Attachments: 2021 Professional Services Agreement Page 2 of 14 A6.Page 306 of 647 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Robert Crown Community Center Art Program (“the Project”) RFP Number: 19-46 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 16th day of December, 2020, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Open Studios Project, with offices located 903 Sherman Ave, Evanston, IL 60202, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement. I. COMMENCEMENT DATE Consultant shall commence the Services on January 1, 2021 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by December 31, 2021. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS The City of Evanston Parks, Recreation and Community Services Department agrees to pay the contractor the following: 70% of collected revenues (at the resident rate) for instruction of arts programs. Page 3 of 14 A6.Page 307 of 647 IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Proposal No. # 19-46 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City , or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work p erformed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respect s Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Page 4 of 14 A6.Page 308 of 647 Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors , other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not Page 5 of 14 A6.Page 309 of 647 hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agree ment, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the a udit respecting such invoice. Page 6 of 14 A6.Page 310 of 647 I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Con sultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Page 7 of 14 A6.Page 311 of 647 Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability co verage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendatio ns and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited Page 8 of 14 A6.Page 312 of 647 statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without t he City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the Ci ty may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at Page 9 of 14 A6.Page 313 of 647 any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every suc h action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement sha ll be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided Page 10 of 14 A6.Page 314 of 647 in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and th e Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. Page 11 of 14 A6.Page 315 of 647 C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes -Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines , damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than th ose contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal o r contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent wit h this Agreement and Exhibits hereto shall be part hereof. Page 12 of 14 A6.Page 316 of 647 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ Page 13 of 14 A6.Page 317 of 647 EXHIBIT A – Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and Open Studios, 9030 Sherman Ave, Evanston, IL 60202 (“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: I. COMMENCEMENT DATE: ____________________ II. COMPLETION DATE: ________________________ III. FEES: IV. SERVICES/SCOPE OF WORK: As defined in RFP/Q #19-46 (Exhibit B) and Consultants Response to Proposal (Exhibit C) Dated: ______________ Page 14 of 14 A6.Page 318 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Stefanie Levine, Project Manager CC: David Stoneback - Public Works Agency Director; Edgar Cano, Public Services Bureau Chief Subject: Approval of Contract Award with Christy Webber & Company Landscape for Landscape Maintenance at the Robert Crown Community Center (Bid No. 20-47) Date: December 14, 2020 Recommended Action: Staff recommends City Council authorize the City Manager to execute a two -year contract for Landscape Maintenance at Robert Crown Community Center with Christy Webber & Company (2900 W. Ferdinand Street, Chicago, Illinois 60612) in the amount of $55,215.00 each year for a total of $110,430.00. The contract would allow up to three additional year one contract extensions at the discretion of the City. Funding Source: Funding will be from the Greenways Fund (Account 100.40.4330.62195) which has a FY21 budget allocation of $162,000. Council Action: For Action Summary: Due to limited staffing and the need to provide appropriate site maintenance at the newly completed Robert Crown Community Center, staff prepared and issued bid documents for contractor performed comprehensive landscape maintenance services at this locatio n. The contract’s base bid term is for two calendar years with three one -year contract renewals at the City’s discretion. The contractor will provide services from mid-April to mid-December each year and the work performed will include care of 208,230 square feet (SF) of turf grass, 22,000 SF of no-mow grass, 2,730 SF of ornamental grass with bulbs, 6,750 SF of ornamental grasses without bulbs, vines planted along the reading garden fence, 127 deciduous trees, and 16,000 SF of sidewalk maintenance as well as general site cleanup. A A7.Page 319 of 647 site map illustrating where the work will be performed as well as a full list of the maintenance activities is attached. On October 15, 2020, the City issued bid documents for this work, and on November 17, 2020, the City received and publicly read three bids as follows: KGI Landscaping, has been deemed non -responsible due to consistently poor reference reviews. Specific issues included the repeated failure of this contractor to perform required work, including apparent efforts to cut corners when the client wasn’t able to directly supervise activities. All references provided by this contractor reported similar issues. Staff therefore recommends award of this project to Christy Webber & Company at a total cost of $110,430.00. Christy Webber & Company is compliant with the City’s M/W/EBE goals (see attached memo for more information). Christy Webber’s references report they are a responsive Work contracts. their maintenance successfully who contractor performs associated with this contract is scheduled to begin in mid-April 2021. Legislative History: None Attachments: RCCC Landscape Maintenace Tasks RCCC Landscape Areas MWEBE Memo Landscape Maintenance at Crown Park Bid No. 20-47 Page 2 of 11 A7.Page 320 of 647 Robert Crown Community Center Landscape Maintenance Tasks 1. Lawn Areas a. Mowing – 25 occurrences  Public safety is priority. Never mow over debris or rocks. Keep a safe distance from pedestrians and bicyclists. All mower safety equipment such as shields, guards, and deflectors must be left intact.  Lawn areas shall be mowed from approximately April 15 through November 15. There will be 25 scheduled mowings. In spring, mowing shall occur weekly. From July through November, mowing shall occur every 10 days. The scheduled may be adjusted depending on weather conditions.  Grass must be maintained at a height 3.5”. A mowing height of 4” may be requested during periods of hot, dry weather. The final mowing of the season shall be at a height of 2.5” to 3”.  The City of Evanston has the right to cancel or delay mowing due to weather conditions or turf dormancy due to heat and/or drought.  At no time shall mowing remove more than 1/3 of the total leaf blade. Mowing equipment shall be in good condition with blades sharpened.  The direction of mowing should be altered every one to two mowings. Mow at right angles (90 degrees) to the previous direction when possible.  Report any weed problems to the proper contact.  Grass shall not be mowed when it is wet or when frost is on the ground.  Grass clippings shall be mulched and left on site. Rake over, or bag any large grass clumps. Preliminary Mowing Schedule Month Number of Occurrences April 3 May 4 June 4 July 3 August 3 September 3 October 3 November 2 Total Mowings 25 b. Line Trimming – 25 occurrences  Line trimming is to be performed with a line trimmer wherever the grass cannot be cut with a lawn mower. All obstacles and turf grass edges shall be trimmed after each mowing. This shall include all grass Page 3 of 11 A7.Page 321 of 647 next to hard surfaces, foundations, turf grass edges, light poles, sign poles, fire hydrants, sidewalks, curbs, planting beds, sculptures, fences, guardrails, site amenities and other immobile objects. These areas shall be cut with a line to the same height as the other mown lawn areas. Grass or weeds growing in sidewalk cracks/joints shall be removed with a line trimmer or manually.  Do not damage trees, sculptures or other objects during the work.  Line trimming shall occur when grass or weeds are >4” in height. c. Edging – three occurrences a. Edging shall be performed by shovel cutting planting bed edge lines three (3) times per year in early June, late July, and mid-September. b. Edging is required around landscaped beds, where an overgrowth of turf or weeds occurs. d. Pesticide Treatment – two occurrences  Pre-emergent herbicide shall be applied in the spring and summer of each year to control the emergency of weeds. e. Fertilizer Treatment – four occurrences  Fertilizer (25-0-4) shall be applied in the early spring, late spring, summer, and fall of each year to encourage healthy lawn growth. f. Overseeding – one occurrence  All lawn areas shall be slit seeded once in the fall. 2. Ornamental Grass Beds a. Cultivating/Weeding – fourteen occurrences (bi-weekly)  All ornamental grass beds shall be cultivated and/or weeded to present a neat and weed-free appearance bi-weekly throughout the spring, summer and early fall. Fourteen occurrences are included in the base bid scope of work. Hardwood mulch application may also be utilized by the contractor to reduce the need for cultivation. b. Pesticide Treatment – one occurrence  A pre-emergent granular shall be applied in the early spring of each year to control the emergence of weeds. c. Fertilizer Treatment – one occurrence  A granular fertilizer shall be applied in all ornamental grass beds in the spring (one pound of 10-10-10 fertilizer per 100 square feet). The fertilizer application shall be thoroughly watered in. d. Cutting – one occurrence  All ornamental grasses shall be cut back to a height of 4” to 6” in the spring before growth resumes. All cuttings shall be removed from the site and disposed of by the contractor. e. Dividing – two occurrences, up to 50 plants for each occurrence  Dividing of ornamental grasses shall occur in the spring before growth resumes, or in the late summer or fall after the growing season. Dividing shall be done on an as-needed basis, such as in cases where center die-out has occurred, to improve plant appearance. f. Leaf Removal – eight occurrences Page 4 of 11 A7.Page 322 of 647  Leaves shall be removed from beds each autumn bi-weekly. g. Plant Replacement – one occurrence, up to 300 plants for each occurrence  Each spring, furnish and install any plant material necessary to restore all beds to their originally designed condition. 3. Vine Beds a. Cultivating/Weeding – fourteen occurrences  All vine beds shall be cultivated and/or weeded to present a neat and weed-free appearance on an as-needed basis. Three occurrences are included in the base bid scope of work. Hardwood mulch application may also be utilized by the contractor to reduce the need for cultivation. b. Pesticide Treatment – one occurrence  A pre-emergent granular shall be applied in the early spring of each year to control the emergence of weeds. c. Fertilizer Treatment – one occurrence  A granular fertilizer shall be applied in all ornamental grass beds in the spring (one pound of 10-10-10 fertilizer per 100 square feet). The fertilizer application shall be thoroughly watered in. d. Pruning – two occurrences  All vines shall be pruned two times per year as needed and at the time of year that pruning is appropriate to remove dead or damaged branches, develop the natural form of the plant (shaping), and to create the effect intended by the landscape architect (height and width). e. Leaf Removal – one occurrence  Leaves shall be removed from beds each autumn. f. Plant Replacement – one occurrence, up to 5 plants for each occurrence  Each spring, furnish and install any plant material necessary to restore all beds to their originally designed condition. 4. Bulbs a. Deadheading – one occurrence  Flower heads shall be removed in the spring after the plant has finished blooming but before the plant goes to seed. b. Foliage Removal – one occurrence  Foliage shall be removed only after leaves have withered and turned yellow. c. Planting – one occurrence, up to 150 bulbs per occurrence  Replacement/added bulb plantings shall occur in the fall when soil temperatures reach between 40 and 50 degrees Fahrenheit. 5. Trees a. Pruning – three occurrences  All trees shall be spot pruned up to 15’ height to remove dead or Page 5 of 11 A7.Page 323 of 647 damaged branches and to clear all branches that impede vehicles, pedestrians, lights and signs. All pruning above 15’ will be the responsibility of the City of Evanston. b. Cultivating/Weeding – fourteen occurrences  A cultivated and weeded tree ring or tree grate shall be maintained at the base of all trees throughout each season.  Any insect, disease, or low vigor problems will be immediately brought to the attention of the City of Evanston’s Public Works Agency. c. Fertilizer Treatment – one occurrence  All trees will receive deep-root feeding each fall with a 2’-3’ stick feeder to inject needed nutrients around the perimeter of the root ball. 6. No-Mow Grasses a. Pesticide Treatment – one occurrence  A pre-emergent granular suitable for use with fine fescue grasses shall be applied in the early spring of each year to control the emergence of weeds. b. Dethatching – two occurrences  Each year, no-mow grass areas shall be dethatched using a dethatching rake or machine in the spring and the fall. Thatch debris shall be removed from the site and disposed of by the contractor. c. Leaf Removal – eight occurrences  Leaves shall be removed from no-mow grass areas each autumn on a bi-weekly basis. d. Overseeding – one occurrence, up to 5000 square feet for each occurrence  Each fall, damaged and dead areas of no-mow grass shall be overseeded at rates required by the grower. Overseeding shall include all seedbed preparation required to create proper growing conditions such as raking of dead grass and thatch, tilling of soil, adding fresh topsoil, slit-seeding, watering, etc. 7. Sidewalk Maintenance a. Sweeping and debris collection – 25 occurrences  Sweeping shall be performed in all indicated areas within the project limits. Additional hand sweeping, in areas such as doorways, may be needed. Spot pressure washing and/or scrubbing may be needed weekly in some areas for spot cleaning certain stains. b. Hot water, high pressure washing – 2 occurrences  Pressure washing of all sidewalks and gutters using specialized cleaning equipment is to be completed twice annually, once in May, and once in August. In addition to pressure washing, please indicate what technique and equipment your firm can use to remove gum and other stubborn stains from the sidewalks at all locations. The pressure washing work will be done between 7 A.M. and 9 A.M. in medium and high traffic areas, but may be done during the day in low traffic areas, if Page 6 of 11 A7.Page 324 of 647 the safety of pedestrians can be ensured. Please indicate if a sub- contractor will perform this work. c. Weeds removal – 25 occurrences  Weeds will be removed from all sidewalks and tree grates. 8. Miscellaneous a. Inspection – 25 occurrences  All locations within the scope of this project shall be inspected per occurrence. Provide notification immediately of any unsafe conditions, graffiti, vandalism, or other issues. b. Litter removal – 25 occurrences  Remove litter and other debris prior to mowing, including cigarette butts, plastic bags, and paper from all locations including landscaped beds, parking lots, tree beds, turf areas, artificial turf fields, and pathways.  Sweep or blow any grass clippings or other minor debris from trails and other hardscape areas after each mowing.  Place any downed branches in one location and notify contact for pick up. c. Spring/Fall Cleanup – two occurrences  One general spring clean-up will be performed in early May each year to remove all overwintering debris and rake dead areas.  One general fall clean-up will be performed during November/December each year. d. Mulching – two occurrences  In mid-spring and mid-summer of each year a two to three-inch (2” – 3”) depth of mulch will be installed in all tree and planting beds. Only twice-ground hardwood mulch will be used, and will be furnished by the contractor. e. Seasonal watering – 25 occurrences  Seasonal watering for all ornamental grasses and vines is included as part of this proposal and will be completed based on weather conditions on an as needed basis. Water supply will be the responsibility of the Contractor. The contractor will be responsible for securing a water usage permit for access if necessary. Contractor may pay for and obtain water through the City’s bulk water fill station located at Cleveland and Hartrey.  Seasonal watering at all trees with slow release watering bags (127 locations) is included as a part of this proposal and will be completed based on weather conditions and on an as needed basis. Water supply shall be by contractor as noted above. Page 7 of 11 A7.Page 325 of 647 NTURF GRASS (208,230 SF)NO MOW GRASS (22,005 SF)DECIDUOUS TREEORNAMENTAL TREEEXISTING TREE TO REMAINLEGEND:ORNAMENTAL GRASS WITH BULBS(2,729 SF)ORNAMENTAL GRASS (6,750 SF)VINESGENERAL NOTES1.SQUARE FOOT PLANTING BED AREAS INDICATED IN LEGEND ARE FOR THE ENTIRESITE, NOT THE PARTIAL SITE PLAN DEPICTED IN THE EXHIBIT.SIDEWALK (15,976 SF)ROBERT CROWN COMMUNITY CENTERFFE = 22.00 CEDROBERT CROWN ICE RINKFFE = 19.00 CEDONLYONLY DNUPUPDNUPUPUPplanting planL3.0MATCHLINE SEE SHEET: L3.1 issuenotesRobert CrownCommunity Center1801 Main Street,Evanston, IL 60202project teamowner:City of Evanston2100 Ridge AveEvanston, IL 60201847.448.8043Page 8 of 11A7.Page 326 of 647 planting planL3.1MATCHLINE SEE SHEET L3.0 issuenotesRobert CrownCommunity Center1801 Main Street,Evanston, IL 60202project teamowner:City of Evanston2100 Ridge AveEvanston, IL 60201847.448.8043NTURF GRASS (208,230 SF)NO MOW GRASS (22,005 SF)DECIDUOUS TREEORNAMENTAL TREEEXISTING TREE TO REMAINLEGEND:ORNAMENTAL GRASS WITH BULBS(2,729 SF)ORNAMENTAL GRASS (6,750 SF)VINESGENERAL NOTES1.SQUARE FOOT PLANTING BED AREAS INDICATED IN LEGEND ARE FOR THE ENTIRESITE, NOT THE PARTIAL SITE PLAN DEPICTED IN THE EXHIBIT.SIDEWALK (15,976 SF)Page 9 of 11A7.Page 327 of 647            Recommended Action: The Purchasing Division recommends City Council accept and place on file the MWEBE Memo – Landscape Maintenance at Crown Park Council Action: For Action: Accept and Place on File Summary: The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Landscape Maintenance at Crown Park Bid 20-47, Christy Webber Landscapes total base bid including alternate is $110,430.00 and they will receive 25% credit for compliance towards the M/W/EBE goal. Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tammi Nunez, Purchasing Manager CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: MWEBE Memo Landscape Maintenance at Crown Park Bid No. 20-47 Date: December 14, 2020 Page 10 of 11 A7.Page 328 of 647 Page 11 of 11 A7.Page 329 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Luke Stowe, Interim Administrative Services Director CC: Dmitry Shub, Chief Information Security Officer Subject: Sole Source Contract Renewal with Heartland Business Systems for Renewal of Cisco Systems Security Enterprise License Agreement Date: December 14, 2020 Recommended Action: Staff recommends City Council approval of the purchase to renew the Cisco Systems Security Enterprise License Agreement (ELA) from Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). This is a three (3) year agreement that will provide price certainty against increases over the agreement term. This purchas e renews a three (3) year agreement signed in November 2017, which expires in December 2020. The cost of the software licenses and support services provided for in the agreement in year 1 will be $134,599.32, $134,599.32 in year 2, and $134,599.32 in year 3 for a total amount of $403,797.96. Funding Source: Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340), with an approved FY 2021 budget of $825,500. Council Action: For Action Summary: The Cisco Security Enterprise License Agreement 2.0 is a suite of security applications and cloud services that allow the enterprise to roll out a comprehensive bundle of solutions to protect our sensitive data and network resources. The City has made subs tantial inroads towards the development of a comprehensive network security program. Leveraging the applications offered in the security suite will give the IT division the tools necessary to meet the ever-growing cyber threats. The City's has deployed, or is in the process of deploying, the following applications from the security suite of products: A8.Page 330 of 647 • Advanced Malware Protection for Endpoints (AMP4E) to mitigate the movement of malicious software between infected machines and peer devices. • CloudLock as a cloud access security broker (CASB) solution to secure the use of cloud and web-based email and file services and provide data loss prevention (DLP) services. • Stealthwatch to learn behavior patterns of typical network traffic and identify atypical and possibly suspicious traffic. • Identity Services Engine (ISE) as a platform to dynamically permit/deny access to network resources based on user and machine identity as well as lockdown the ability of IoT (Internet-of-Things) devices on the network to operate as potential targets for attack. • Umbrella is a secure internet access gateway used to block access to known malicious websites and public command and control (C2) servers. • Duo as a multifactor authentication (MFA) platform and single sign-on gateway. • FirePower IDS/IPS (Intrusion Detection System/Intrusion Prevention System) platform to identify attempts to access the City's network from the public internet via focused attacks and prevent the exfiltration of data. Cisco Duo MFA was approved for purchase by the City Council on July 7, 2020, for the cost of $46,780.00 for a one (1) year agreement, and moving forward, we will see that cost rolled into the ELA. By leveraging the ELA cybersecurity suite, the city will be able to forgo the separate cost of that application. When combining the annual cost of the previous ELA ($93,425) with the cost of Duo MFA of ($46,780.00) and comparing that to the annual cost of the new ELA ($134,599.32), the City will see an annual cost reduction of $5,605.68 with a total cost reduction of $16,817.04 over the three (3) year term. The proposal uses the Cisco Capital program to break up the total cost across three years at no interest. The three annual payments will be due in January 2021, January 2022, and January 2023. threobtained Staff at Technologies 1) quotes: e MNJ $469,334.44 CDW2) ; -at G $441,160.92; and 3) Heartland Business Systems at $403,797.96. Heartland Business Systems is the lowest bidder. There are no Evanston businesses that provide this licensing. This is a sole-source purchase since the city network and infrastructure runs on Cisco software and hardware. Attachments: HBS_Cisco_EA_renewal_2020 MNJ_Cisco_EA_renewal_2020 CDWG_Cisco_EA_renewal_2020 Page 2 of 16 A8.Page 331 of 647 Date Issued: 11.09.2020 Expires: 11.27.2020 Prepared For:Prepared By: City of Evanston Chicago Illinois Office Dmitry Shub 2100 Ridge Ave Evanston, IL 60201 Al Lainio 5400 Patton Drive Suite 4B Lisle, IL 60532 P:(847) 448-8074 P:630-390-3007 E:dshub@cityofevanston.org E:alainio@hbs.net Quote #234014 v1Annual Cisco Security EA quote Year 1 cost Price Qty Ext. Price Cisco Security Enterprise Agreement E2SF-P-AMP- ADV-10 1000 user count Cisco Advanced Malware Protection for Endpoints Advantage - license - 10 license $11.82 1200 $14,184.00 E2SF-A-AC- APEX-10  1000 user count Cisco AnyConnect Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.73 1200 $876.00 E2SF-C-CL-PLT1  1400 user count Cisco CloudLock - Subscription License - 1 Application - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $1.03 16800 $17,304.00 SVS-UMBEA- SUPT-G UMBRELLA AND CLOUDLOCK EA SUP $416.87 12 $5,002.44 E2SF-DUO- ACCESS User 1000 count Credit includes prepaid months of Jan-July 2021 Cisco Duo Security Standard Access - license - 1 license $3.42 12000 $41,040.00 E2SF-I-ISE- ADM Cisco Identity Services Engine - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $76.16 12 $913.92 E2SF-I-ISE- APEX-10  1000 user count Cisco Identity Services Engine Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.98 1200 $1,176.00 E2SF-I-ISE- BASE-10  3000 user count Cisco Identity Services Engine - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $0.28 3600 $1,008.00 E2SF-I-ISE- PLUS-10  2000 user count Cisco Identity Services Engine Plus - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $1.31 2400 $3,144.00 E2SF-F- ASA5555 SEC EA 2.0 CHOICE ASA5555 $280.79 24 $6,738.96 E2SF-S-SWEP- 10 1000 user cuont Cisco Identity Services Engine Stealthwatch Endpoint - license - 10 license $3.19 1200 $3,828.00 E2SF-S-SWFR- 10  5000 license count Cisco Stealthwatch Flow Rate - License - 10 License $2.26 6000 $13,560.00 Page: 1 of 5Quote #234014 v1 Page 3 of 16 A8.Page 332 of 647 Year 1 cost Price Qty Ext. Price E2SF-U-SIG-ESS -K9  1400 user count Cisco Umbrella Secure Internet Gateway Essentials Secure Internet Gateway Essentials - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 $1.29 16800 $21,672.00 SVS-EA2-SIG- SUPT-E Cisco Software Support Service Enhanced - Service - 24 x 7 - Technical $346.00 12 $4,152.00 Optional Email Security E2SF-E-CES-10 1000 user count 10PK SEC EA 2.0 CHOICE CLOUD $8.02 1200*$9,624.00 * Optional Subtotal $9,624.00 Subtotal $134,599.32 Year 2 cost Price Qty Ext. Price Cisco Security Enterprise Agreement E2SF-P-AMP- ADV-10 1000 user count Cisco Advanced Malware Protection for Endpoints Advantage - license - 10 license $11.82 1200 $14,184.00 E2SF-A-AC- APEX-10  1000 user count Cisco AnyConnect Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.73 1200 $876.00 E2SF-C-CL-PLT1  1400 user count Cisco CloudLock - Subscription License - 1 Application - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $1.03 16800 $17,304.00 SVS-UMBEA- SUPT-G UMBRELLA AND CLOUDLOCK EA SUP $416.87 12 $5,002.44 E2SF-DUO- ACCESS User 1000 count Credit includes prepaid months of Jan-July 2021 Cisco Duo Security Standard Access - license - 1 license $3.42 12000 $41,040.00 E2SF-I-ISE- ADM Cisco Identity Services Engine - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $76.16 12 $913.92 E2SF-I-ISE- APEX-10  1000 user count Cisco Identity Services Engine Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.98 1200 $1,176.00 E2SF-I-ISE- BASE-10  3000 user count Cisco Identity Services Engine - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $0.28 3600 $1,008.00 E2SF-I-ISE- PLUS-10  2000 user count Cisco Identity Services Engine Plus - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $1.31 2400 $3,144.00 E2SF-F- ASA5555 SEC EA 2.0 CHOICE ASA5555 $280.79 24 $6,738.96 E2SF-S-SWEP- 10 1000 user cuont Cisco Identity Services Engine Stealthwatch Endpoint - license - 10 license $3.19 1200 $3,828.00 Page: 2 of 5Quote #234014 v1 Page 4 of 16 A8.Page 333 of 647 Year 2 cost Price Qty Ext. Price E2SF-S-SWFR- 10  5000 license count Cisco Stealthwatch Flow Rate - License - 10 License $2.26 6000 $13,560.00 E2SF-U-SIG-ESS -K9  1400 user count Cisco Umbrella Secure Internet Gateway Essentials Secure Internet Gateway Essentials - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 $1.29 16800 $21,672.00 SVS-EA2-SIG- SUPT-E Cisco Software Support Service Enhanced - Service - 24 x 7 - Technical $346.00 12 $4,152.00 Optional Email Security E2SF-E-CES-10 1000 user count 10PK SEC EA 2.0 CHOICE CLOUD $8.02 1200*$9,624.00 * Optional Subtotal $9,624.00 Subtotal $134,599.32 Year 3 cost Price Qty Ext. Price Cisco Security Enterprise Agreement E2SF-P-AMP- ADV-10 1000 user count Cisco Advanced Malware Protection for Endpoints Advantage - license - 10 license $11.82 1200 $14,184.00 E2SF-A-AC- APEX-10  1000 user count Cisco AnyConnect Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.73 1200 $876.00 E2SF-C-CL-PLT1  1400 user count Cisco CloudLock - Subscription License - 1 Application - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $1.03 16800 $17,304.00 SVS-UMBEA- SUPT-G UMBRELLA AND CLOUDLOCK EA SUP $416.87 12 $5,002.44 E2SF-DUO- ACCESS User 1000 count Credit includes prepaid months of Jan-July 2021 Cisco Duo Security Standard Access - license - 1 license $3.42 12000 $41,040.00 E2SF-I-ISE- ADM Cisco Identity Services Engine - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $76.16 12 $913.92 E2SF-I-ISE- APEX-10  1000 user count Cisco Identity Services Engine Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.98 1200 $1,176.00 E2SF-I-ISE- BASE-10  3000 user count Cisco Identity Services Engine - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $0.28 3600 $1,008.00 E2SF-I-ISE- PLUS-10  2000 user count Cisco Identity Services Engine Plus - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $1.31 2400 $3,144.00 E2SF-F- ASA5555 SEC EA 2.0 CHOICE ASA5555 $280.79 24 $6,738.96 Page: 3 of 5Quote #234014 v1 Page 5 of 16 A8.Page 334 of 647 Year 3 cost Price Qty Ext. Price E2SF-S-SWEP- 10 1000 user cuont Cisco Identity Services Engine Stealthwatch Endpoint - license - 10 license $3.19 1200 $3,828.00 E2SF-S-SWFR- 10  5000 license count Cisco Stealthwatch Flow Rate - License - 10 License $2.26 6000 $13,560.00 E2SF-U-SIG-ESS -K9  1400 user count Cisco Umbrella Secure Internet Gateway Essentials Secure Internet Gateway Essentials - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 $1.29 16800 $21,672.00 SVS-EA2-SIG- SUPT-E Cisco Software Support Service Enhanced - Service - 24 x 7 - Technical $346.00 12 $4,152.00 Optional Email Security E2SF-E-CES-10 1000 user count 10PK SEC EA 2.0 CHOICE CLOUD $8.02 1200*$9,624.00 * Optional Subtotal $9,624.00 Subtotal $134,599.32 3 year total cost * Optional Price Qty Ext. Price Cisco Security Enterprise Agreement - 3 year total cost E2SF-P-AMP- ADV-10 Cisco Advanced Malware Protection for Endpoints Advantage - license - 10 license $11.82 3600 $42,552.00 E2SF-A-AC- APEX-10 Cisco AnyConnect Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.73 3600 $2,628.00 E2SF-C-CL-PLT1 Cisco CloudLock - Subscription License - 1 Application - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $1.03 50400 $51,912.00 SVS-UMBEA- SUPT-G UMBRELLA AND CLOUDLOCK EA SUP $416.87 36 $15,007.32 E2SF-DUO- ACCESS Credit includes prepaid months of Jan-July 2021  Cisco Duo Security Standard Access - license - 1 license $3.42 36000 $123,120.00 E2SF-I-ISE- ADM Cisco Identity Services Engine - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $76.16 36 $2,741.76 E2SF-I-ISE- APEX-10 Cisco Identity Services Engine Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $0.98 3600 $3,528.00 E2SF-I-ISE- BASE-10 Cisco Identity Services Engine - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 by Cisco $0.28 10800 $3,024.00 E2SF-I-ISE- PLUS-10 Cisco Identity Services Engine Plus - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 $1.31 7200 $9,432.00 E2SF-F- ASA5555 SEC EA 2.0 CHOICE ASA5555 $280.79 72 $20,216.88 E2SF-S-SWEP- 10 Cisco Identity Services Engine Stealthwatch Endpoint - license - 10 license $3.19 3600 $11,484.00 E2SF-S-SWFR- 10 Cisco Stealthwatch Flow Rate - License - 10 License $2.26 18000 $40,680.00 E2SF-U-SIG-ESS -K9 Cisco Umbrella Secure Internet Gateway Essentials Secure Internet Gateway Essentials - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 $1.29 50400 $65,016.00 Page: 4 of 5Quote #234014 v1 Page 6 of 16 A8.Page 335 of 647 3 year total cost * Optional Price Qty Ext. Price SVS-EA2-SIG- SUPT-E Cisco Software Support Service Enhanced - Service - 24 x 7 - Technical $346.00 36 $12,456.00 Optional Email Security E2SF-E-CES-10 10PK SEC EA 2.0 CHOICE CLOUD $8.02 3600*$28,872.00 * Optional Subtotal $432,669.96 Quote Summary Amount Year 1 cost $134,599.32 Year 2 cost $134,599.32 Year 3 cost $134,599.32 Total:$403,797.96 *Optional Expenses One-Time Year 1 cost $9,624.00 Year 2 cost $9,624.00 Year 3 cost $9,624.00 3 year total cost $432,669.96 This quote may not include applicable sales tax, shipping, handling and/or delivery charges. Final applicable sales tax, shipping, handling and/or delivery charges are calculated and applied at invoice. The above prices are for hardware/software only, and do not include delivery, setup or installation by Heartland (“HBS”) unless otherwise noted. Installation by HBS is available at our regular hourly rates, or pursuant to a prepaid HBSFlex Agreement. This configuration is presented for convenience only. HBS is not responsible for typographical or other errors/omissions regarding prices or other information. Prices and configurations are subject to change without notice. HBS may modify or cancel this quote if the pricing is impacted by a tariff. A 15% restocking fee will be charged on any returned part. Customer is responsible for all costs associated with return of product and a $25.00 processing fee. No returns are accepted by HBS without prior written approval. This quote expressly limits acceptance to the terms of this quote, and HBS disclaims any additional terms. By providing your “E-Signature,” you acknowledge that your electronic signature is the legal equivalent of your manual signature, and you warrant that you have express authority to execute this agreement and legally bind your organization to this proposal and all attached documents. Any purchase that the customer makes from HBS is governed by HBS’ Standard Terms and Conditions (“ST&Cs”) located at http://www.hbs.net/standard-terms-and-conditions, which are incorporated herein by reference. The ST&Cs are subject to change. When a new order is placed, the ST&Cs on the above-stated website at that time shall apply. If customer has signed HBS’ ST&Cs version 2018.v2.0 or later, or the parties have executed a current master services agreement, the signed agreement shall supersede the version on the website. QT.2020.v1.0 Acceptance Chicago Illinois Office City of Evanston Al Lainio Signature / Name Signature / Name Initials 11/09/2020 Date Date Page: 5 of 5Quote #234014 v1 Page 7 of 16 A8.Page 336 of 647 1025 Busch Pkwy Buffalo Grove, IL 60089-4504 (847) 634-0700 QUOTE MNJ Technologies Direct, Inc. Dear Dmitry Shub, Thank you for contacting MNJ Technologies and allowing us the opportunity to provide a best -in-class solution based on your technology needs. Please feel free to reach out with any questions you may have. <cust email="dshub@cityofevanston.org" po=""> 12/01/2020 0001306505 Dmitry Shub Dec 1, 2020 11:04 am $469,334.44 QUOTE DATE QUOTE NO PO ORDERED BY PRINTED ON ORDER BALANCE BILL TO: (5004777) City of Evanston 2100 Ridge Avenue Information Technology Evanston, IL 602012798 City of Evanston 2100 Ridge Avenue Evanston, IL 602012798 SHIP TO: (9999)ATTENTION TO: NAME: Dmitry Shub PHONE: 8474488074 EMAIL: dshub@cityofevanston.org CONFIRM TO: ACCOUNT MANAGER: PHONE: EMAIL: Ray Clark rclark@mnjtech.com (847) 876-8805 Cisco BidCOMMENTS: ATTN: PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN 1 MNJ14618097 52,985.00 529.85 100Cisco Systems, Inc - Sec EA 2.0 Choice AMP Endpoints Advantag MFG PART NO: E2SF-P-AMP-ADV-10 2 MNJ13776431 3,289.00 32.89 100Cisco AnyConnect Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 - Security Enterprise Licensing Agreement (ELA) 2.0 MFG PART NO: E2SF-A-AC-APEX-10 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 3 MNJ13776432 46,410.00 46.41 1,000Cisco CloudLock - Subscription License - 1 Application - Security Choice Enterprise Agreement (EA) 2.0 by Cisco MFG PART NO: E2SF-C-CL-PLT1 Page 1 of 4 Page 8 of 16 A8.Page 337 of 647 PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 4 MNJ13430427 10,017.41 10,017.41 1Cisco Systems, Inc - UMBRELLA AND CLOUDLOCK EA SUP ENH MFG PART NO: SVS-UMBEA-SUPT-G LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 5 MNJ14638666 114,770.00 114.77 1,000Cisco Systems, Inc - EA Choice - Duo Access Edition MFG PART NO: E2SF-DUO-ACCESS LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 6 MNJ14111790 35,990.00 359.90 100Cisco Systems, Inc - Sec EA 2.0 Choice Cloud Email Sec. (ESP+ MFG PART NO: E2SF-E-CES-10 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 7 MNJ13776435 3,414.89 3,414.89 1Cisco Identity Services Engine - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 MFG PART NO: E2SF-I-ISE-ADM LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 8 MNJ13776436 4,395.00 43.95 100Cisco Identity Services Engine Apex - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 MFG PART NO: E2SF-I-ISE-APEX-10 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 Page 2 of 4 Page 9 of 16 A8.Page 338 of 647 PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN 9 MNJ13982525 3,762.00 12.54 300Cisco Identity Services Engine - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 by Cisco MFG PART NO: E2SF-I-ISE-BASE-10 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 10 MNJ13776437 11,740.00 58.70 200Cisco Identity Services Engine Plus - License - 1 License - Security Enterprise Licensing Agreement (ELA) 2.0 MFG PART NO: E2SF-I-ISE-PLUS-10 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 11 MNJ14111793 25,181.60 12,590.80 2Cisco Systems, Inc - Sec EA 2.0 Choice ASA5555 FirePOWER MFG PART NO: E2SF-F-ASA5555 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 12 MNJ14629930 14,292.00 142.92 100Cisco Systems, Inc - Security EA 2.0 ISE Stealthwatch Endpoin MFG PART NO: E2SF-S-SWEP-10 13 MNJ13776439 50,555.00 101.11 500Cisco Stealthwatch Flow Rate - License - 10 License MFG PART NO: E2SF-S-SWFR-10 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 14 MNJ14057580 80,892.00 57.78 1,400Cisco Umbrella Secure Internet Gateway Essentials Secure Internet Gateway Essentials - License - 1 License - Security Choice Enterprise Agreement (EA) 2.0 MFG PART NO: E2SF-U-SIG-ESS-K9 LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 15 MNJ14470317 11,640.54 11,640.54 1Cisco Software Support Service Enhanced - Service - 24 x 7 - Technical - 24 x 7 - Technical Page 3 of 4 Page 10 of 16 A8.Page 339 of 647 PRODUCT PRICE ($)AMOUNT ($)QUANTITYDESCRIPTIONLN MFG PART NO: SVS-EA2-SIG-SUPT-E LICENSE INFO : Dmitry Shub City of Evanston Evanston IL 602012798 USA dshub@cityofevanston.org Phone: 8474488074 Net 30 Days SHIP VIA: TERMS: $469,334.44ORDER BALANCE: FEDEX GROUND TOTAL:$469,334.44 SHIPPING CHARGES:$0.00 ESTIMATED SALES TAX:$0.00 NET ORDER:$469,334.44PLEASE REMIT TO: MNJ Technologies Direct, INC. Department #10444 PO Box : 87618 Chicago, IL 60680-0618 FEIN: 01-0560518 Thanks for the opportunity. We appreciate all your business . Page 4 of 4 Page 11 of 16 A8.Page 340 of 647 12/2/2020 Quote Details CDW-G https://www.cdwg.com/accountcenter/quotes/LTPG412 1/5 * Quote Summary Subtotal $441,160.92 *US Tax $0.00 Shipping $0.00 Grand Total $441,160.92 Tax may change if this quote is amended by your account manager. Product Details Item Availability Price Quantity Item Total Description:LTPG412 Status:Open Requested By:DMITRY SHUB Created Date:12/02/20 Ship to: CITY OF EVANSTON PURCHASING 2100 RIDGE AVE EVANSTON , IL 60201-2798 Shipping method: Electronic Drop Ship Billed to: CITY OF EVANSTON ATTN:  PURCHASING 2100 RIDGE AVE 1ST FLOOR ROOM 1600 EVANSTON , IL 60201-2798 (847) 328-2100 Payment method: Net 30 Days-Govt State/Local Quote # LTPG412 Customer Notes: Hardware Software Services IT Solutions Brands Tech Library Cart (0)My AccountSearch...Page 12 of 16A8.Page 341 of 647 12/2/2020 Quote Details CDW-G https://www.cdwg.com/accountcenter/quotes/LTPG412 2/5 Item Availability Price Quantity Item Total Cisco Advanced Malware Protection for Endpoints Advantage - license - 10 li MFG Part:E2SF-P-AMP-ADV-10 CDW Part:6006896 UNSPSC: Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 100 $49,800.00 Cisco AnyConnect Apex - license - 1 license MFG Part:E2SF-A-AC-APEX-10 CDW Part:5393073 UNSPSC:43233204 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 100 $3,096.00 Cisco CloudLock - subscription license - 1 application MFG Part:E2SF-C-CL-PLT1 CDW Part:5459175 UNSPSC:43233205 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 1000 $43,560.00 Cisco Software Support Service Enhanced - technical support - for Cisco Umb MFG Part:SVS-UMBEA-SUPT-G-10K CDW Part:5191913 UNSPSC:81111811 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 1 $9,458.64 $498.00 Pricing Option Applied: My CDW Price $30.96 Pricing Option Applied: My CDW Price $43.56 Pricing Option Applied: My CDW Price $9,458.64 Pricing Option Applied: My CDW PricePage 13 of 16A8.Page 342 of 647 12/2/2020 Quote Details CDW-G https://www.cdwg.com/accountcenter/quotes/LTPG412 3/5 Item Availability Price Quantity Item Total Cisco Duo Security Standard Access - license - 1 license MFG Part:E2SF-DUO-ACCESS CDW Part:6046647 UNSPSC:43233201 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 1000 $108,540.00 Cisco Cloud Email Security - license - 1 license - with ESP, AMP, GSU MFG Part:E2SF-E-CES-10 CDW Part:5479709 UNSPSC:43233205 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 100 $33,732.00 Cisco Identity Services Engine Device Admin - license - 1 license MFG Part:E2SF-I-ISE-ADM CDW Part:5435667 UNSPSC:43233204 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 1 $3,200.00 Cisco Identity Services Engine Apex - license - 1 license MFG Part:E2SF-I-ISE-APEX-10 CDW Part:5392644 UNSPSC:43233204 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 100 $4,104.00 $108.54 Pricing Option Applied: My CDW Price $337.32 Pricing Option Applied: My CDW Price $3,200.00 Pricing Option Applied: My CDW Price $41.04 Pricing Option Applied: My CDW PricePage 14 of 16A8.Page 343 of 647 12/2/2020 Quote Details CDW-G https://www.cdwg.com/accountcenter/quotes/LTPG412 4/5 Item Availability Price Quantity Item Total Cisco Identity Services Engine Base - license - 1 license MFG Part:E2SF-I-ISE-BASE-10 CDW Part:5435665 UNSPSC:43233204 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 300 $3,525.00 Cisco Identity Services Engine Plus - license - 1 license MFG Part:E2SF-I-ISE-PLUS-10 CDW Part:5392640 UNSPSC:43233204 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 200 $11,016.00 Cisco FirePOWER IPS, AMP and URL Filtering - license - 1 appliance MFG Part:E2SF-F-ASA5555 CDW Part:5537619 UNSPSC:43233205 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 2 $23,597.28 Cisco Identity Services Engine Stealthwatch Endpoint - license - 10 license MFG Part:E2SF-S-SWEP-10 CDW Part:5646759 UNSPSC:43233203 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 100 $13,392.00 $11.75 Pricing Option Applied: My CDW Price $55.08 Pricing Option Applied: My CDW Price $11,798.64 Pricing Option Applied: My CDW Price $133.92 Pricing Option Applied: My CDW PricePage 15 of 16A8.Page 344 of 647 12/2/2020 Quote Details CDW-G https://www.cdwg.com/accountcenter/quotes/LTPG412 5/5 Item Availability Price Quantity Item Total Cisco Stealthwatch Flow Rate - license - 10 licenses MFG Part:E2SF-S-SWFR-10 CDW Part:5393066 UNSPSC:43232804 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 500 $47,340.00 Cisco Umbrella Secure Internet Gateway Essentials - license - 1 license MFG Part:E2SF-U-SIG-ESS-K9 CDW Part:5883559 UNSPSC:43233204 Electronic distribution - NO MEDIA In Stock Ships same day if ordered before 4pm CT 1400 $86,800.00 $94.68 Pricing Option Applied: My CDW Price $62.00 Pricing Option Applied: My CDW PricePage 16 of 16A8.Page 345 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Shane Cary, Architect/Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19) Date: December 14, 2020 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) to provide engineering services for the Parking Garage Structural Assessment (RFP 20-19). This change order will extend the completion date by 59 days from December 31, 2020 to February 28, 2021. Funding Source: Funding for this project is provided from the Parking Fund (Account No. 505.19.7005.62145 – 620010). There is no additional cost associated with this change order. Council Action: For Action Summary: On July 13, 2020, the City Council approved the award of the Parking Garage Structural Assessment to Wiss, Janney, Elstner, Associates (WJE). The locations included in the initial contract were: • Chicago Avenue Parking Garage • Church Street Parking Garage • Maple Avenue Parking Garage • Sherman Avenue Parking Garage • Service Center Building D The initial scope of work for this analysis includes the following: A9.Page 346 of 647 • Reviewing documentation regarding the design, condition and repair of the structures • Performing full visual surveys of each structure • Performing delamination surveys of the slab top surface at selected locations where concrete deterioration is apparent or suspected As part of the original contract additional detailed testing was expected, but the scope and locations of the testing were to be determined by the results of the initial inspection. An allowance was included in the contract to cover the cost of the detailed testing. This work was expected to be completed by 12/31/20. Analysis: As was expected, some additional detailed testing is recommended to complete the analysis of the various structures. While the cost is being covered through the contract allowance, a time extension is being requested to complete the additional testing. S taff has reviewed the proposal and is recommending that Change Order No. 1 for the time extension be approved. WJE's request for the time extension, dated 12/7/20, is attached. Legislative History: On July 13, 2020, City Council awarded the Parking Garage Structural Assessment to WJE. Attachments: WJE Proposal, dated 12/7/20 Page 2 of 4 A9.Page 347 of 647 Wiss, Janney, Elstner Associates, Inc. 330 Pfingsten Road Northbrook, Illinois 60062 847.272.7400 tel www.wje.com Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Doylestown | Honolulu | Houston Indianapolis | London | Los Angeles | Minneapolis | New Haven | Northbrook (HQ) | New York | Philadelphia | Pittsburgh Portland | Princeton | Raleigh | San Antonio | San Diego | San Francisco | Seattle | South Florida | Washington, DC December 7, 2020 Mr. Shane Cary Architect/Project Manager City of Evanston Public Works Agency 2100 Ridge Avenue Evanston, IL 60201 Schedule for Additional Services City of Evanston RFP 20 19 Parking Garage Structural Assessments WJE No. 2020.1793 Dear Mr. Cary: On behalf of the City of Evanston, the firm of Wiss, Janney, Elstner Associates, Inc. (WJE) has performed a condition assessment of five parking garages in Evanston, Illinois. This review identified a few conditions which require further investigation. As such, these tasks are outside the scope of the initial review, which will necessitate an extension of the time period for the initial contract. Under separate cover, WJE is submitting a letter summarizing the additional professional services required to complete the condition assessment of these structures. A summary of these additional professional services is as follows:  Church Street Parking Garage o Review of the supplemental supports at an expansion joint to determine if they could be removed or modified to increase clearance at your request.  Maple Avenue Parking Garage o Providing access and required safety equipment to review the detention basin, which is a confined space; o Reviewing the modifications to beams consisting of core holes at beam ends and sawcutting of the underside of beams that resulted in cut reinforcing bars.  Sherman Plaza Parking Garage o Providing access and required safety equipment to review the detention basin, which is a confined space; o Analyzing the bearing condition of facade panels to determine if conditions have deteriorated since the previous assessment. Although $100,000 is included in our contract for performing additional testing services, approval from the City of Evanston is necessary before we can proceed with those services. Because the extent and Page 3 of 4 A9.Page 348 of 647 Mr. Shane Cary City of Evanston December 7, 2020 Page 2 nature of those additional testing services could not be known until the condition assessment was sufficiently completed and the findings reviewed with City of Evanston representatives, the actual cost and duration of the necessary additional testing services was not known at the time this contract was initiated. Although the additional cost was incorporated through the $100,000 allowance in the contract, the additional duration was not accounted for. As a result, the contact duration needs to be extended to account for the time needed to complete these additional engineering services. In order to complete those services, we propose that the project schedule be extended until February 28, 2021. Thank you for your assistance with this matter. If you have any questions or comments regarding this information, please do not hesitate to contact us. Sincerely, WISS, JANNEY, ELSTNER ASSOCIATES, INC. James P. Donnelly, PE, SE Principal Page 4 of 4 A9.Page 349 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Stefanie Levine, Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Change Order No. 2 with Garland/DBS, Inc. for the Building Exterior Repairs of Various City Facilities Date: December 14, 2020 Recommended Action: Staff recommends the City Council authorize the City Manager to approve Change Order No. 2 to the agreement with Garland/DBS, Inc. (3800 East 91 st St., Cleveland, OH 44105) for the Building Exterior Repairs of Various City Facilities contract in the amount of $13,421. This will increase the overall contract amount from $530,159 to $543,580. Additionally, this change order will extend the contract time 179 calendar days from November 30, 2020, to May 28, 2021. Funding Source: Funding will be provided from the Capital Improvement Fund 2020 General Obligations Bond in the amount of $13,241. A detailed funding summary is included in the memo below. Council Action: For Action Summary: On June 22, 2020, City Council awarded a contract for building exterior repairs at various city buildings to Garland/DBS, Inc. The scope of work for this contract included the following: • Municipal Service Center - masonry repairs • Noyes Cultural Arts Center - chimney repairs • Chandler-Newberger Community Center - routing and resealing of the joint of the main wall structure at the foundation • Ecology Center - chimney repairs • Lighthouse Landing Restroom - roof repairs • South Boulevard Beach Restroom - roof replacement • Arrington Lagoon Building - replacement of doors, windows and the associated frames A10.Page 350 of 647 During the course of the original contract, staff was able to work with the contractor to include additional minor repairs at other locations for no additional cost . This work included repairs at Fire Station 4, Fire Station 5, and the Ackerman Park Fieldhouse. On 11/22/20, the City Manager approved Change Order No. 1 in the amount of $15,466 for several additional building exterior repairs required at the South Boulevard Beach House and at Fire Station 5. A time extension was not required for the work associated with Change Order No.1. Analysis: As the work on this project was completed, staff identified additional items needing repair. During the course of construction at the Chandler-Newberger Center, deteriorated grout was discovered along the north gymnasium wall that was not included in the original scope of work. In order to prevent water infiltration, staff recommends spot tuckpointing of this area in the additional amount of $5,970. While installing a new chimney cap and flashing at the Ecology Center, it was discovered that portions of the chimney masonry require tuckpointing. In order to extend the life of the chimney and prevent water infiltration, staff recommends chimney tuckpointing be performed in the additional amount of $7,451. Together, these two items will result in a change order in the amount of $13,421. As tuckpointing work can only be performed when temperatures are above 40 degrees, the ability is staff Therefore, weather. the on dependent be will work this complete to recommending a time extension of 179 days, from November 23, 2021 to May 28, 2021, to accommodate the uncertainty in weather during winter and spring months. Detailed Funding Analysis: Additional funding is available from savings in the cost of the Service Center Tuckpointing work, which has an FY 2020 budget of $400,000, with $26,879 remaining. A detailed breakdown is as follows: Legislative History: On June 22, 2020, City Council approved award of this contract to Garland/DBS Inc. On November 22, 2020, the City Manager approved Change Order No. 1 Attachments: Page 2 of 5 A10.Page 351 of 647 Change Order Number 2 Page 3 of 5 A10.Page 352 of 647 o:.<omm<>zw.8z o_._>zomomcmx 03.9.2o.8» D32Saamomo >m_.m¢3m:.Um?m"odoemomo wmogmndm:<m_o_omwmnmmamQ“<m:o:m05?mo__:_mm O<<zm_§O53_m<m:m.8: oozdepoaomu®m1m:Q\Uwm__:o. ._.:m8__o<<_:oozmzmmmm8_..m_,mc<38m83m>mmmm_smz.._ 4.o:m:a_m_,.zm<<umam1Omimnmx.m:o138%0:51:Em:2 ®<3:mmE393a0393manqm6_._o«m~mg9.05onE8§_o_»m_ o_mm:_.o_:amagEoxuoi...._.:mzmé99:£5::58:mxazzm 90:.oo_on?mxawmmanEoam>3mm_3o.oo m.moo_om<Omimn2=6o:_3:m<mwo<m30%man<<m__Um_o<<moan 9.30.8.3mam%§_o§$92:Smmom32$,o_mm:_.o_:.m magEo_€o_:w.26:9290.:m:m__2.58:mxazsm90583: 3xE_.mmagEoam>3Mwimeoo ._.o.m_osmzmm9._u.#‘_.oo 03:m8ooz._._~>o._.Eeomn?p?eoo O_.6=._m_m>mmooz._.m>o._.vaom”w&o.m8.oo O1m_:m_>_._.o<<>zoma580.8 O:m_:m_._.o._.>roOz._._»>0._.Eeom”umm:_m$.oo 0533ooz:~>3Eeomma__cm.8Q3nzwsocmo:>zmmomummmmm8_am.oo ._.o"m_033%3ooz._._~>o._.Beam*2SWo_._>zomoxumx9$13.00 ._.:moOz._.m>o._.uanm_:o_cq_:mEmo:>zomomomx<<___3mm$_mmo.oo O2m_:m_Um?m3..Oozqmo?oo3u_m=o::aosSo ._.3._mmx?m:m_o:2:om_m:am~n_m<mV3m _<_oa:_mQUm?mEaOozzmo?oo3u_m:o:om\.u.m>u.oB >%a<$38533” 0.2Rm<m:m8:Um?m g _... >o8Ema3Aooaqmoasn\NKVXQ _®m:_m:o:UQUm?m Page 4 of 5A10.Page 353 of 647 Page 5 of 5 A10.Page 354 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Resolution 116-R-20, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 116-R-20 authorizing the City Manager to enter into twenty-two (22) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center (NCAC). Funding Source: Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565). Council Action: For Action Summary: The studio lease renewals are for a twelve (12) month term (01/01/2021 -12/31/2021). The City has reached an agreement with all Noyes tenants to decrease the hours of operation by one (1) hour daily through the week, four (4) hours on Saturdays and by one (1) hour on Sundays for a total reduction of ten (10) hours per week in 2021. Due to the decrease in operating hours, there will be no increase in rental rates from 2020. Tenant Leased Spaces Monthly rate Annual Total Rent Tenant Specific Use of Premises Minimum Community Engagement Amount A11.Page 355 of 647 Actors Gymnasium Great Hall, 105, 110, 108, A (storage) $6,996.25 $83,955 circus offering performing arts classes $12,593.25 Art Encounter 222 $1,105.50 $13,266.00 visual arts studio providing classes and workshops $1,989.90 Fay Kaiser 218 $363.47 $4,361.64 Singer and voice lesson studio $654.24 Meagan Adams 211 $1,160.24 $13,922.88 Visual Arts Studio $2,088.43 Jennifer Presant 217 $1,053.38 $12,640.56 oil paint studio $1,896.08 Laura and Leslie Hirshfield B-6 $992.54 $11,910.48 visual cloisonné enameling studio $1,786.57 Maggie Weiss 221 $1,121.97 $13,463.64 textile and quilt making studio $2019.54 Zafar Malik 214 $363.18 $4,358.16 painting studio $653.72 Adriana Poterash 214 $320.38 $3,854.66 painting and sculpting $576.68 Mary Anne Brown B-10.B $582.31 $6,987.72 metalsmith and jewelry design studio $1,048.15 Naomi Sondak 224 $168.70 $2,024.40 painting studio $303.66 Piven Theatre Workshop 101, 103 $1,719.33 $20,631.96 theatre offering classes, workshops and performances $3,094.79 Page 2 of 33 A11.Page 356 of 647 Sara Piepmeier 212 $373.98 $4,487.76 visual arts/writing studio $673.16 Sarah Kaiser 215 $1,037.49 $12,449.88 drawing, painting, printmaking and teaching studio $1,867.48 Bonny Katz 219 $355.57 $4,266.84 mosiac, painting and sculpting studio $640.02 Monica Steinmetz Sageman 216 $298.47 $3,581.64 painting studio $537.24 Socorro Mucino 220 $318.03 $3,816.36 Printmaker $572.45 James Evansizer B-2.A $111.74 $1,340.88 visual arts studio $201.13 Eric Beauchamp B-13 $1,075.01 $12,900.12 woodworking $1,935.02 Jane Rickard 109 $309.47 $3,713.64 Jewelry studio $557.04 Rimma Mitchell B-11 $547.61 $6,571.32 Photography $985.70 Tina Rhode B-12 $361.87 $4,342.44 Photography $651.36 Attachments: 116-R-20 Authorizing City Manager to Enter into Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center 116-R-20 Exhibit B Fee Matrix for 2021 Lease Master Studio Lease 12 month Noyes 2021 Page 3 of 33 A11.Page 357 of 647 11/9/2020 116-R-20 A RESOLUTION Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of t he City of Evanston, twenty-two (22) renewals of studio leases by and between the City and resident artists of the Noyes Cultural Arts Cent er. The list of the twenty-two (22) tenants of the Noyes Cultural Arts Center and corresponding lease terms is attached hereto and incorporated herein by reference as Exhibit A. The leases shall be in substantial conformity with the leases marked as Exhibit B (Master Studio Lease) attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determine d to be in the best interests of the City. SECTION 3: Resolution 116-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 4 of 33 A11.Page 358 of 647 116-R-20 ~2~ ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 5 of 33 A11.Page 359 of 647 116-R-20 ~3~ EXHIBIT A TENANT LIST Tenant Leased Spaces Monthly rate Annual Total Rent Tenant Specific Use of Premises Minimum Community Engagement Amount Actors Gymnasium Great Hall, 100, 108, A (storage) $6,649.97 $79,799.64 circus offering performing arts classes $11,969.94 Art Encounter 222 $1,105.50 $13,266.00 visual arts studio providing classes and workshops $1,989.90 Barbara Goldsmith B-10.A $459.71 $5,516.52 sculpting studio $827.48 Etc. Music 213 $1,184.43 $14,213.16 community music school $2,131.97 Fay Kaiser 218 $363.47 $4,361.64 Singer and voice lesson studio $654.24 Meagan Adams 211 $1,160.24 $13,922.88 Visual Arts Studio $2,088.43 Jennifer Presant 217 $1,053.38 $12,640.56 oil paint studio $1,896.08 Laura and Leslie Hirshfield B-6 $992.54 $11,910.48 visual cloisonné enameling studio $1,786.57 Maggie Weiss 221 $1,121.97 $13,463.64 textile and quilt making studio $2019.54 Zafar Malik 214 $363.18 $4,358.16 painting studio $653.72 Adriana Poterash 214 $320.38 $3,854.66 painting and sculpting $576.68 Page 6 of 33 A11.Page 360 of 647 116-R-20 ~4~ Mary Anne Brown B-10.B $582.31 $6,987.72 metalsmith and jewelry design studio $1,048.15 Naomi Sondak 224 $168.70 $2,024.40 painting studio $303.66 Piven Theatre Workshop 110, 103, 102 $5,025.23 $60,302.76 theatre offering classes, workshops and performances $9,045.41 Sally Piepmeier 212 $373.98 $4,487.76 visual arts/writing studio $673.16 Sarah Kaiser 215 $1,037.49 $12,449.88 drawing, painting, printmaking and teaching studio $1,867.48 Bonny Katz 219 $355.57 $4,266.84 mosiac, painting and sculpting studio $640.02 Monica Steinmetz Sageman 216 $298.47 $3,581.64 painting studio $537.24 David Gista 110 $373.08 $4,476.96 Painting studio $671.54 Socorro Mucino 220 $318.03 $3,816.36 Printmaker $572.45 James Evansizer B-2.A $111.74 $1,340.88 visual arts studio $201.13 Eric Beauchamp B-13 $1,075.01 $12,900.12 woodworking $1,935.02 Jane Rickard 109 $309.47 $3,713.64 Jewelry studio $557.04 Rimma Mitchell B-11 $547.61 $6,571.32 Photography $985.70 Tina Rhode B-12 $361.87 $4,342.44 Photography $651.36 Page 7 of 33 A11.Page 361 of 647 116-R-20 ~5~ EXHIBIT B MASTER STUDIO LEASE Page 8 of 33 A11.Page 362 of 647 Exhibit B January 1, 2021 FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $60.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.76 Basement RATE $16.88 1st Floor $15.00 2nd Floor OBSERVED HOLIDAYS 2020 • New Year's Day, Friday, January 1, 2021 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2021 • Memorial Day, Monday May 31, 2021 • Fourth of July Observed, Monday, July 5, 2021 • Labor Day, Monday, September 6, 2021 • Wednesday, November 24, 2021, building closes at 3:00pm • Thanksgiving Day, Thursday, November 25, 2021 • Friday After Thanksgiving, Friday, November 26, 2021 • Christmas Eve, Friday December 24, 2021 • Christmas Day, Saturday, December 25, 2021 • New Year's Eve, Friday December 31, 2021 close at 3:00pm LESSEE: ______________DATE:___________ Page 9 of 33A11.Page 363 of 647 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND «TENANT», TENANT Page 10 of 33 A11.Page 364 of 647 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 11 of 33 A11.Page 365 of 647 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and «Tenant», «Tenant_Description_» (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces «Leased_Spaces», located on the «Leased_Space_Location» floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenant s will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2021 – December 31, 2021 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $«Rent_rate» per month, for total Rent of $«Total_Rent» for the twelve months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department – Noyes Cultural Arts Center 927 Noyes Street Evanston, IL 60201 Page 12 of 33 A11.Page 366 of 647 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. T o the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 10:00 p.m. Monday – Friday; 8:30 a.m. – 7:00 p.m. on Saturday; and 10 a.m. – 5:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and m aintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 13 of 33 A11.Page 367 of 647 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[D]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[D]. All such damage must be reported in writing to the Director of Parks, Page 14 of 33 A11.Page 368 of 647 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a «Tenant_Specific_Use_of_Premises», and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[D]) of the Property. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if Page 15 of 33 A11.Page 369 of 647 6 a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[D]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[D]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[D]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or Page 16 of 33 A11.Page 370 of 647 7 permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenant s or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by th e Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be Page 17 of 33 A11.Page 371 of 647 8 issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant s. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAM AGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. Page 18 of 33 A11.Page 372 of 647 9 C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant s, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant s shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Page 19 of 33 A11.Page 373 of 647 10 Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. Page 20 of 33 A11.Page 374 of 647 11 F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or Page 21 of 33 A11.Page 375 of 647 12 any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenant s regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenant s either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant s shall protect, defend, indemnify and save Landlord and its officers, directors, ag ents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenant s, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[D]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or mo difications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenant s will Page 22 of 33 A11.Page 376 of 647 13 also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; or 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to tak e possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant s. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others Page 23 of 33 A11.Page 377 of 647 14 retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant s, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term ove r the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION Page 24 of 33 A11.Page 378 of 647 15 A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2021, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $«Minimum_Community_Engagement_Amount» for the period between January 1, 2021 through December 31, 2021 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2021 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($«Insert_15_of_12_months_rent») less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall Page 25 of 33 A11.Page 379 of 647 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. Page 26 of 33 A11.Page 380 of 647 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant s will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): Page 27 of 33 A11.Page 381 of 647 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: «Tenant» «Tenant» 927 Noyes Street «Tenants_address» Evanston, IL 60201 «Tenants_address_City» Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. Page 28 of 33 A11.Page 382 of 647 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, (v) epidemic or pandemic that make use of the facility impossible or impractical, (vi) federal or state governmental action, or (vii) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 29 of 33 A11.Page 383 of 647 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager Tenant: «Tenant», «Tenant_Description_» By: _________________________________ Its: _________________________________ Page 30 of 33 A11.Page 384 of 647 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 31 of 33 A11.Page 385 of 647 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 32 of 33 A11.Page 386 of 647 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 33 of 33 A11.Page 387 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community Services CC: Karen Hawk, Assistant Director Parks, Recreation and Community Services Subject: Resolution 117-R-20, Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Evanston Children’s Choir Date: December 14, 2020 Recommended Action: Staff adCouncil City recommends 117Resolution option of -R-City the 20 authorizing Manager to enter into an agreement for nine (9)-month renewal lease terms with Evanston Children’s Choir. Funding Source: Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.5356 5). Council Action: For Action Summary: The studio lease renewal is for a nine (9) month term (01/01/2021 -05/31/2021 & 09/01/2021- 12/31/2021). The City has reached an agreement with all Noyes tenants to decrease the hours of operation of the building by one (1) hour daily through the week, four (4) hours on Saturdays and by one (1) hour on Sundays for a total reduction of ten (10) hours per week in 2021. Due to the decrease in operating hours, there will be no increase in rental rates from 2020. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (9 mo) Community Engagement Evanston Children’s 107 $1,362.92 $12,266.28 $1,876.72 A12.Page 388 of 647 Choir Attachments: 117-R-20 Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with the Evanston Children's Choir 117-R-20 Exhibit B Fee Matrix for 2021 Lease Master Studio Lease 12 month Noyes 2021 Page 2 of 31 A12.Page 389 of 647 11/9/2020 117-R-20 A RESOLUTION Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with the Evanston Children’s Choir BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for nine cumulative months for studio space at the Noyes Cultural Arts Center by and between the City and the Evanston Children’s Choir. The lease shall be for the fo llowing periods: January 1, 202 1 through May 31, 2021; and September 1, 2021 through December 31, 2021. The lease shall be in substantial conformity with the lease marked as Exhibit A, attached hereto and incorporated herein by reference and the fee schedule marked as Exhibit B, attached hereto and incorporated herein by reference. SECTION 2: The City Manager is hereby authorize d and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 3: Resolution 117-R-20 shall be in full force and effect from and after its passage and approval in the mann er provided by law. Page 3 of 31 A12.Page 390 of 647 117-R-20 ~2~ ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: ______________________________ Kelley Gandurski, Corporation Counsel Page 4 of 31 A12.Page 391 of 647 117-R-20 ~3~ EXHIBIT A LEASE AGREEMENT Page 5 of 31 A12.Page 392 of 647 117-R-20 ~4~ EXHIBIT B FEE SCHEDULE Page 6 of 31 A12.Page 393 of 647 Exhibit B January 1, 2021 FY 2019 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $5.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $60.00 Hourly rate for residents, 60201 & 60202 $100.00 Hourly rate for non-residents STAFF & UTILITY FEE $66.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$20.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $60.00 Non-Resident Rates SQUARE FOOT $12.76 Basement RATE $16.88 1st Floor $15.00 2nd Floor OBSERVED HOLIDAYS 2020 • New Year's Day, Friday, January 1, 2021 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 18, 2021 • Memorial Day, Monday May 31, 2021 • Fourth of July Observed, Monday, July 5, 2021 • Labor Day, Monday, September 6, 2021 • Wednesday, November 24, 2021, building closes at 3:00pm • Thanksgiving Day, Thursday, November 25, 2021 • Friday After Thanksgiving, Friday, November 26, 2021 • Christmas Eve, Friday December 24, 2021 • Christmas Day, Saturday, December 25, 2021 • New Year's Eve, Friday December 31, 2021 close at 3:00pm LESSEE: ______________DATE:___________ Page 7 of 31A12.Page 394 of 647 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND «TENANT», TENANT Page 8 of 31 A12.Page 395 of 647 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 9 of 31 A12.Page 396 of 647 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and «Tenant», «Tenant_Description_» (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces «Leased_Spaces», located on the «Leased_Space_Location» floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenant s will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2021 – December 31, 2021 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $«Rent_rate» per month, for total Rent of $«Total_Rent» for the twelve months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department – Noyes Cultural Arts Center 927 Noyes Street Evanston, IL 60201 Page 10 of 31 A12.Page 397 of 647 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. T o the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:00 a.m. – 10:00 p.m. Monday – Friday; 8:30 a.m. – 7:00 p.m. on Saturday; and 10 a.m. – 5:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and m aintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 11 of 31 A12.Page 398 of 647 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[D]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[D]. All such damage must be reported in writing to the Director of Parks, Page 12 of 31 A12.Page 399 of 647 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a «Tenant_Specific_Use_of_Premises», and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[D]) of the Property. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if Page 13 of 31 A12.Page 400 of 647 6 a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[D]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[D]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[D]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or Page 14 of 31 A12.Page 401 of 647 7 permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenant s or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by th e Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be Page 15 of 31 A12.Page 402 of 647 8 issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant s. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAM AGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. Page 16 of 31 A12.Page 403 of 647 9 C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant s, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant s shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Page 17 of 31 A12.Page 404 of 647 10 Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. Page 18 of 31 A12.Page 405 of 647 11 F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or Page 19 of 31 A12.Page 406 of 647 12 any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenant s regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenant s either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant s shall protect, defend, indemnify and save Landlord and its officers, directors, ag ents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenant s, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[D]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or mo difications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenant s will Page 20 of 31 A12.Page 407 of 647 13 also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; or 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to tak e possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant s. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others Page 21 of 31 A12.Page 408 of 647 14 retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant s, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term ove r the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION Page 22 of 31 A12.Page 409 of 647 15 A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2021, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $«Minimum_Community_Engagement_Amount» for the period between January 1, 2021 through December 31, 2021 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2021 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($«Insert_15_of_12_months_rent») less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall Page 23 of 31 A12.Page 410 of 647 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. Page 24 of 31 A12.Page 411 of 647 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant s will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): Page 25 of 31 A12.Page 412 of 647 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: «Tenant» «Tenant» 927 Noyes Street «Tenants_address» Evanston, IL 60201 «Tenants_address_City» Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. Page 26 of 31 A12.Page 413 of 647 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, (v) epidemic or pandemic that make use of the facility impossible or impractical, (vi) federal or state governmental action, or (vii) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 27 of 31 A12.Page 414 of 647 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager Tenant: «Tenant», «Tenant_Description_» By: _________________________________ Its: _________________________________ Page 28 of 31 A12.Page 415 of 647 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 29 of 31 A12.Page 416 of 647 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 30 of 31 A12.Page 417 of 647 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 31 of 31 A12.Page 418 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Brian George, Assistant City Attorney Subject: Resolution 125-R-20, Extending the Declared State of Emergency To January 11, 2021 Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 125-R-20, extending the declared state of emergency to January 11, 2021. Council Action: For Action Summary: Given the current COVID-19 outbreak, the Mayor declared a state of emergency, which City Council has extended multiple times, the most recent extension ending on December 14, 2020. At the end of May 2020, the Governor of Illinois issued an order further extending the State's disaster proclamation. The declared state of emergency has given the City some measure of flexibility in its operations. The Mayor, in his role as Liquor Board Commissioner, is empowered to relax certain provisions of the City Code with respect to liquor licen sing. This has allowed some Evanston businesses to continue to operate and stay in business during the emergency. Additionally, the City's Health and Human Services Director is empowered to order individuals quarantined should he deem it necessary for the safety of the person and others. The emergency declaration also allows the City Manager's office to purchase supplies and services on short notice that are necessary for the protection of public health and safety and to mitigate the disaster. With no en d in sight to the COVID-19 outbreak, staff believes it is appropriate to extend the City's current state of emergency until the date of the first January 2021 City Council meeting, January 11, 2021. Attachments: 125-R-20 Extending Emergency Declaration until January 2021 A13.Page 419 of 647 12/2/2020 125-R-20 A RESOLUTION Extending the Declared State of Emergency to January 11, 2021 WHEREAS, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, on March 13, 2020, the President of the United States declared a national emergency concerning the Novel Coronavirus Disease (“COVID- 19”) outbreak; and WHEREAS, on March 9, 2020, the Governor of Illinois issued a disaster proclamation for the State of Illinois concerning the COVID-19 outbreak that was to last 30 days; and WHEREAS, on March 15, 2020, the Mayor declared a state of emergency due to the COVID-19 outbreak pursuant to Section 9-9-3 of the City Code; and WHEREAS, Section 11 of the Illinois Emergency Management Agency Act, 20 ILCS 3305/11, provides that a disaster declaration by the principal executive officer of a political subdivision shall not last longer than seven (7) days without the consent of the governing board of the political subdivision; and WHEREAS, the City Council previously found it appropriate to extend the declared state of emergency until April 13, 2020; and Page 2 of 4 A13.Page 420 of 647 125-R-20 ~2~ WHEREAS, on April 1, 2020, the Governor of Illinois issued an Executive Order extending the State’s disaster proclamation, requiring individuals to stay at home or their place of residence for an additional 30 days; and WHEREAS, the City Council found it appropriate to extend the state of emergency multiple times until December 14, 2020; and WHEREAS, the Governor of Illinois has issued multiple Executive Orders further extending the State’s disaster proclamation due to the COVID-19 outbreak; and WHEREAS, the City Council finds it appropriate to extend the current state of emergency until the date of the first January 2021 City Council meeting, January 11, 2021; and NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The current declared state of emergency is hereby extended up to and including January 11, 2021. SECTION 2: This Resolution 125-R-20 will be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 3 of 4 A13.Page 421 of 647 125-R-20 ~3~ _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 4 A13.Page 422 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, City Engineer Subject: Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 124 -R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing. The total estimated cost of resurfacing is $100,000 of which the Village of Wilmette is expected to contribute $45,000 and the City of Evanston will fund the remaining $55,000. Funding Source: Funding will be provided from the Water Fund (Account 513.71.7330.62145 - 421002), which has a FY 2021 budget of $278,000 for Garrison Avenue. Council Action: For Action Summary: Garrison Avenue, north of Isabella St., is a dead end block that is half in the City limits of Evanston and half in the Village limits of Wilmette. Wilmette has recently reconstructed their water main but deferred the street resurfacing until both municipalities could perform the work concurrently. The City of Evanston is planning to replace the water main on the City’s portion of the block in 2021 after which the whole street will be ready for resurfacing. The subject IGA will authorize the City of Evanston to resurface all of Garrison Avenue including the portion of the street within the Village limits of Wilmette. Wilmette will then reimburse Evanston for all costs associated with the work in their Village. The total estimated A14.Page 423 of 647 cost of resurfacing is $100,000 of which the Village of Wilmette is expected to contribute $45,000 and the City of Evanston will fund the remaining $55,000. Attachments: Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing Page 2 of 10 A14.Page 424 of 647 11/30/2020 124-R-20 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, improvements to Garrison Avenue, from Isabella Street to North Dead End, are to be made pursuant to Evanston’s 2021 Water Main and Street Resurfacing Project; and WHEREAS, the aforementioned portion of Garrison Avenue is partially in Wilmette and partially in Evanston; and WHEREAS, the City and the Village of Wilmette wish to associate, cooperate, and enter into an Intergovernmental Agreement to define each Parties’ rights and responsibilities to the construction contemplated for Garrison Avenue (“Agreement”). The Agreement is attached hereto as Exhibit A ; and WHEREAS, the Evanston City Council has determined that it will serve and be in the best interest of the City to enter into the Agreement with the Village of Wilmette; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 10 A14.Page 425 of 647 124-R-20 ~2~ SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: The City Council hereby approves, pursuant to the City of Evanston’s home rule power, the Agreement in the form attached to this Resolution as Exhibit A. SECTION 3: The City Manager is hereby authorized to sign the “Intergovernmental Agreement Between the City of Evanston and the Village of Wilmette for Street Resurfacing”, attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted: ________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 10 A14.Page 426 of 647 124-R-20 ~3~ EXHIBIT A INTERGOVERNMENTAL AGREEMENT Page 5 of 10 A14.Page 427 of 647 INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF WILMETTE AND THE CITY OF EVANSTON FOR STREET RESURFACING THIS AGREEMENT, is entered into as of the latest date following the signatures hereon, by and between the VILLAGE OF WILMETTE, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “Wilmette”), and the CITY OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the Illinois Constitution (hereinafter “Evanston”), collectively referred to as the “Parties”. WITNESSETH WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970, and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may contract or otherwise associate among themselves, or transfer any power or function, in any manner not prohibited by law or ordinance; and WHEREAS, the Parties are “public agencies” within the meaning of the Illinois Intergovernmental Cooperation Act; and WHEREAS, the Parties have the power and authority to enter into an agreement pursuant to, but without limitation, the home rule powers under Section 6, Article VII of the 1970 Constitution of the State of Illinois; and WHEREAS, improvements to Garrison Avenue, from Isabella Street to North Dead End, are to be made pursuant to Evanston’s 2021 Water Main and Street Resurfacing Project; and WHEREAS, the aforementioned portion of Garrison Avenue is partially in Wilmette and partially in Evanston; and WHEREAS, Wilmette has requested that Evanston include street resurfacing within Wilmette’s right-of-way as part of any contract Evanston enters into for the improvements to Garrison Avenue; and WHEREAS, the Parties wish to associate, cooperate, and enter into an intergovernmental agreement to define each Parties’ rights and responsibilities in regard to the construction contemplated for Garrison Avenue (“Agreement”); and WHEREAS, the City of Evanston has agreed to be the lead agency in constructing said improvements and shall provide design and construction engineering services for said improvements; and WHEREAS, the total estimated cost for said improvements is $100,000; and WHEREAS, the City of Evanston shall pay 100% of the actual costs of the improvements, estimated to be $100,000; and WHEREAS, the portion of costs for the improvements benefiting Wilmette’s right-of- way is estimated to be $45,000, which shall be paid in full by Wilmette; and Page 6 of 10 A14.Page 428 of 647 - 2 - WHEREAS, the portion of costs for the improvements benefiting Evanston’s right-of- way is estimated to be $55,000, which shall be paid in full by Evanston; and WHEREAS, Wilmette shall reimburse Evanston for its portion of the costs WHEREAS, should the portion of costs for the improvements benefiting Wilmette exceed the aforementioned estimate, Wilmette shall pay the additional costs; and WHEREAS, the Board of Trustees of the Village of Wilmette, on the _______ day of _______, 2021, has authorized the Village Manager of the Village of Wilmette to enter into an agreement for the construction of said improvement; and WHEREAS, the City Council of the City of Evanston, on the _______ day of _______, 2021, by its resolution has authorized its City Manager to enter into an agreement for said improvement; and WHEREAS, this Agreement shall be executed in addition to and shall have no effect upon any other agreements between the Parties; and NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby acknowledged, it is agreed between the Parties hereto, as follows: A. Recitals Incorporated The foregoing recitals are incorporated herein as if fully set forth herein. B. Purpose The purpose of this Agreement is for Evanston to include additional construction to its 2021 Water Main Replacement and Street Resurfacing Project construction that will benefit Wilmette and for Wilmette to provide payment for those additional costs. C. Bidding The bidding and letting of contract(s) for the work to be performed hereunder, as well as City of Evanston engineering services, shall be done in accordance with Evanston’s ordinances, practices, and procedures, the current version of the IDOT Standard Specifications for Road and Bridges, and Supplemental Specifications and Recurring Special Provisions and IDOT Procedures. In the event of a conflict, the aforementioned Specifications for Roads and Bridges shall control. Bid specifications issued by the City of Evanston pursuant to this Agreement shall: Require that the contractor provide Wilmette with a certificate of insurance naming Wilmette as an additional insured and an agreement to indemnify and hold harmless Wilmette from all claims arising out of the contractor’s Page 7 of 10 A14.Page 429 of 647 - 3 - performance, on the same terms and conditions as those provided to Evanston; and Provide therein that Wilmette is intended to be a third-party beneficiary of the contract, and that any terms establishing rights and authority in Evanston shall also be deemed to extend to Wilmette. D. Payment by Wilmette Wilmette, upon written request from Evanston, shall promptly convey to Evanston sufficient funds to meet the portion of each request for payment submitted by the contractor that is attributable to Wilmette pursuant to this Agreement, and shall do so in a timely manner so as to allow Evanston to meet its payment obligations pursuant to its contract with said contractor without default. E. Execution of Additional Documentation Both of the parties agree to cooperate fully, to execute any and all supplementa ry documents, and to take all additional actions which are consistent with and which may be necessary or appropriate to give full force and effect to the basic terms and intent of this Agreement and to preserve and assert any claims that a party may have against a contractor performing work under this Agreement. F. Wilmette’s Indemnification of Evanston Wilmette shall defend, protect, indemnify, save, and forever hold harmless Evanston and/or each of its officers, officials, employees, agents, and/or representatives from and against any and all liabilities, obligations, claims, damages, penalties, causes of action, costs and expenses, including but not limited to court costs, litigation expenses, insurance deductibles, and attorneys’ fees and expenses, which Evanston and/or its officers, officials, employees, agents, and/or representatives may incur, suffer, or sustain, or for which Evanston and/or its officers, officials, employees, agents, and/or representatives may become obligated by reasons of any accident, injury to, or death of any persons, or loss of, or damage to, any property, or civil and/or constitutional infringement of civil rights or liberties (specifically including violations of any and all federal civil rights statutes, regulations, and constitutional provisions) arising directly or indirectly from, in connection with, under, or as a result of this Agreement. G. Insurance During the term of the Agreement, Wilmette shall maintain its insurance – with limits at the time this agreement is executed – against all claims for injury to or death of a person or persons or damage to property, which may arise wholly or in part from the performance of the services hereunder by Evanston. Wilmette shall name Evanston, its officers, officials, and employees as additional insureds on its liability insurance, or self- insurance, coverage, at all times during the term of this Agreement. Such Certificate of Insurance shall be provided to Evanston within 10 days after this Agreement is fully executed. Page 8 of 10 A14.Page 430 of 647 - 4 - H. Notice All notices required to be given hereunder shall be in writing and shall be properly served on the date delivered by courier or on the date deposited, postage prepaid, with the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed: If to Evanston: Erika Storlie City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Dave Stoneback Director of Public Works City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Kelley Gandurski City Attorney City of Evanston 2100 Ridge Avenue Evanston, IL 60201 If to Wilmette: Michael Braiman Village Manager Village of Wilmette 1200 Wilmette Avenue Wilmette, IL 60091 Brigitte Berger-Raish Director of Engineering and Public Works Village of Wilmette 1200 Wilmette Avenue Wilmette, IL 60091 Jeffrey M. Stein Corporation Counsel 1200 Wilmette, Ave. Wilmette, IL 60091 I. Additional Terms and Conditions 1. This Agreement shall be binding to the Parties and their respective successors, including successors in office. 2. This Agreement is governed by and shall be construed in accordance with the laws of the State of Illinois. 3. No amendment, waiver, or modification of any term or condition of this Agreement shall be binding or effective for any purpose unless expressed in writing and adopted by each of the Parties as required by law. 4. This Agreement expresses the complete and final understanding of the Parties with respect to the subject matter as of the date of its execution. The Parties acknowledge that no representations have been made which have not been set forth herein. 5. In the event that any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. 6. This Agreement may not be assigned by either Party without the prior written consent of the other Party, which consent will be granted or denied at the Party’s sole discretion. Page 9 of 10 A14.Page 431 of 647 - 5 - 7. This Agreement is for the benefit of the Parties and no other person is intended to or shall have any rights, interest or claims under this Agreement or be entitled to any benefits under or on account of this Agreement as a third party beneficiary or otherwise. 8. The undersigned represent that they have the authority of their respective governing authorities to execute this Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by the Village President of the Village of Wilmette and the City Manager of the City of Evanston. Their signatures are attested to by the respective clerks of these municipalities, and their respective corporate seals have been hereunto affixed on the day and year written below. VILLAGE OF WILMETTE: By: Village President Date: Attest: Village Clerk [Seal] CITY OF EVANSTON: By: City Manager Date: Attest: City Clerk [Seal] Page 10 of 10 A14.Page 432 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director CC: Edgar Cano, Public Service Bureau Chief Subject: Resolution 127-R-20, Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency Date: December 14, 2020 Recommended Action: Staff recommends the City Council adopt Resolution 127-R-20 authorizing the City Manager to execute the Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency Funding Source: Funding, to reimburse a municipality for costs associated with them sending an employee(s) or materials (fuel and potentially deicing materials) to Evanston to assist with snow/ice removal, will come from the general fund, Maintenance of Snow & Ice account, 100.40.4550. This account has a remaining budget of $343,18 7 in FY2020 and a budget allocation of $630,350 in FY2021. Council Action: For Action Summary: The 2020 COVID-19 Pandemic has presented many challenges to municipalities and their employees. One of the biggest challenges being the unknown daily effect it would have on staffing sermeet to struggles in operational periods peak during levels resulting vice requirements and expectations. Quarantine orders, caring for ill family members, and/or dealing with struggles of childcare and schooling has caused staffing shortages with last minute notice. The Public Works Agency is concerned what a staffing shortage, at any degree, during snow and ice events would mean. Therefore, actions were taken in development of priority and limited routes should this occur. Requests were made to other City departments for snow A15.Page 433 of 647 removal volunteers in the event PWA staff shortages were encountered. Furthermore, staff reached out to neighboring municipalities to offer and seek support as well as inquire about any contingency plans that could be offered. As it turned out, all shared the same concerns and willingness to help. In November 2020, a virtual meeting and discussion led by the Village of Lincolnwood was held with representatives from Glencoe, Kenilworth, Northbrook, Northfield, Skokie & Wilmette in attendance. The goal was to develop an Intergovernmental Agreement (IGA) that would outline the provision of snow removal personnel between the agencies in the event of any staff shortages during snow emergency situations. The majority of the municipalities have indicated that they will be recommending authorization to enter into the IGA at their respective December board meetings. Staff has reviewed the attached documents and recommends the City Manager enter into this intergovernmental agreement for provision of snow removal personnel during snow emergencies. Attachments: Resolution 127-R-20 IGA for Snow Removal Emergencies during COVID Page 2 of 15 A15.Page 434 of 647 12/6/2020 127-R-20 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID-19 Emergency WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, the Parties desire to enter into the attached Intergovernmental Agreement to aid the City of Evanston, the Village of Glencoe, the Village of Lincolnwood, the Village of Northbrook, the Village of Northfield, the Village of Skokie, and the Village of Wilmette (“the Municipalities”) in sharing of snow removal personnel if one of the Municipalities’ ability to perform Snow Removal Services is negatively impacted if their employees who perform Snow Removal Services are unable to work due to COVID-19; and WHEREAS, the Evanston City Council has determined that it will serve and be in the best interest of the City to enter into the Agreement with the Municipalities; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. Page 3 of 15 A15.Page 435 of 647 127-R-20 ~2~ SECTION 2: The City Council hereby approves, pursuant to the City of Evanston’s home rule power, the Agreement in the form attached to this Resolution as Exhibit A. SECTION 3: The City Manager is hereby authorized to sign the “Intergovernmental Agreement For Provision of Snow Removal Personnel To Respond to Snow Emergencies During the COVID-19 Emergency”, attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted: ________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 15 A15.Page 436 of 647 127-R-20 ~3~ EXHIBIT A INTERGOVERNMENTAL AGREEMENT Page 5 of 15 A15.Page 437 of 647 {00117108.7} 1 INTERGOVERNMENTAL AGREEMENT FOR PROVISION OF SNOW REMOVAL PERSONNEL TO RESPOND TO SNOW EMERGENCIES DURING THE COVID-19 EMERGENCY THIS INTERGOVERNMENTAL AGREEMENT ("Agreement") is made and entered into as of the ___ day of ________, 2020 ("Effective Date"), and is by and between the CITY OF EVANSTON, an Illinois home rule municipal corporation, the VILLAGE OF GLENCOE, an Illinois municipal corporation, the VILLAGE OF KENILWORTH, an Illinois municipal corporation, the VILLAGE OF LINCOLNWOOD, an Illinois home rule municipal corporation, the VILLAGE OF NORTHBROOK, an Illinois home rule municipal corporation, the VILLAGE OF NORTHFIELD, an Illinois home rule municipal corporation, the VILLAGE OF SKOKIE, an Illinois home rule municipal corporation, and the VILLAGE OF WILMETTE, an Illinois home rule municipal corporation, (collectively, the "Parties"). IN CONSIDERATION OF, and in reliance upon, the recitals and the mutual covenants set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, and in the exercise of their powers and authority under the Intergovernmental Cooperation Act, 5 ILCS 220/3 et seq., and the intergovernmental cooperation provisions of Article VII, Section 10 of the Illinois Constitution of 1970, the Parties mutually agree as follows: SECTION 1. RECITALS. A. The United States Centers for Disease Control (CDC), the United States Department of Health and Human Services (HHS), and the World Health Organization (WHO) have each determined that the SARS-CoV-2 virus causes the COVID-19 respiratory disease. B. The SARS-CoV-2 virus is a new strain of coronavirus that had not been previously identified in humans and is easily spread from person to person, and can result in serious illness and death. C. Thousands of confirmed cases of COVID-19 have been identified throughout the State of Illinois, with a majority of those cases within the greater Chicagoland area in which each of the Parties are located. D. On January 31, 2020, the Secretary of HHS declared a public health emergency for the entire United States of America concerning COVID-19. E. On March 9, 2020, Governor Pritzker issued a disaster proclamation concerning the spread of COVID-19 in Illinois; on March 11, 2020, WHO declared that the spread of COVID-19 is a global pandemic; and on March 13, 2020, President Trump declared a national emergency concerning the COVID-19 pandemic. F. The COVID-19 pandemic is ongoing as of the Effective Date of this Agreement, and is expected to continue through the 2020-2021 snow season, including that Governor Pritzker has subsequently issued additional disaster proclamations concerning the spread of COVID-19 in Illinois. G. Article VII, Section 10 of the Illinois Constitution of 1970 provides for intergovernmental cooperation between units of local governments, including the power to contract or otherwise associate among themselves to obtain or share services and to exercise, Page 6 of 15 A15.Page 438 of 647 {00117108.7} 2 combine or transfer any power or function in any manner not prohibited by law or by ordinance, and to use their credit, revenues, and other resources to pay costs related to intergovernmental activities. H. The Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq., provides that any power or powers, privileges or authority exercised or which may be exercised by a unit of local government may be exercised and enjoyed jointly with any other unit of local government. I. The Parties provide snow removal services within their jurisdictions, including snow and ice removal and plowing, salt application, and de-icing of public streets, alleys, rights-of-way, and related services (collectively, “Snow Removal Services”), in order to protect the public health, safety, and welfare by mitigating the impact of snow events. J. The Parties anticipate that the COVID-19 pandemic may impact their respective employees who perform Snow Removal Services and that those employees may become unavailable to perform Snow Removal Services due to illness, quarantine, or related impacts of COVID-19. K. The Parties’ ability to perform Snow Removal Services will be negatively impacted if their employees who perform Snow Removal Services are unable to work due to COVID-19, particularly during heavy snowfall or other emergency situations that require immediate and comprehensive response. L. The Parties desire to foster mutual aid and further the economic and efficient utilization of public funds expended for public safety purposes by designating certain of their employees (“Snow Removal Personnel”) to be available at the request of another Party (“Requesting Party”) to provide Snow Removal Services to the Requesting Party during snow events when members of the Requesting Party’s Snow Removal Personnel are unable to work due to COVID-19. SECTION 2. SNOW REMOVAL SERVICES A. Designation of Snow Emergencies. For purposes of this Agreement, a “Snow Emergency” is a snow event in which two or more inches of snowfall are expected to fall within the Requesting Party’s jurisdiction within a six-hour period. B. Designation of Snow Removal Personnel. Each Party will identify and designate a roster of its available Snow Removal Personnel who have experience using the Snow Removal Equipment defined and identified in Section 2.C.2 of this Agreement. Snow Removal Personnel must be full-time, part-time, or seasonal employees of each Party, and no Party will designate contractors or other non-employees as Snow Removal Personnel. Each Party has the sole discretion to designate its Snow Removal Personnel. All Snow Removal Personnel remain employees of that Party, and no provision of this Agreement creates, or will be construed to create, any employment relationship between any Snow Removal Personnel and any Requesting Party. C. Snow Removal Equipment. 1. The Requesting Party may request that the Party that provides its Snow Removal Personnel to a Requesting Party (“Providing Party”) also provide the necessary Snow Page 7 of 15 A15.Page 439 of 647 {00117108.7} 3 Removal Equipment, or may request that the Providing Party use the Requesting Party’s Snow Removal Equipment. The Providing Party is authorized to exercise its discretion to determine whose Snow Removal Equipment to use as provided in Paragraph 2.C.2 of this Agreement. In the event that any of the Requesting Party’s Snow Removal Equipment is used by the Providing Party, the Requesting Party must: (a) provide training for the Providing Party’s Snow Removal Personnel before those Snow Removal Personnel commence the provision of Snow Removal Services; and (b) thoroughly disinfect the Snow Removal Equipment prior to use by the Providing Party, pursuant to applicable guidelines issued by the CDC and the Illinois Department of Public Health. 2. A Providing Party may, in its discretion, elect to provide its own Snow Removal Equipment or to use the Snow Removal Equipment provided by the Requesting Party. No Providing Party will be responsible or in any way obligated to provide any Snow Removal Equipment to any Requesting Party. For purposes of this agreement, Snow Removal Equipment includes trucks, plows, salt spreaders, de-icers, shovels, picks, and snowblowers (“Snow Removal Equipment”). No Snow Removal Personnel will be responsible to operate any equipment in performing the Snow Removal Services other than the Snow Removal Equipment. D. Snow Removal Services Limited to Public Property. Snow Removal Services provided by Snow Removal Personnel pursuant to this Agreement are limited only to publicly- owned property of the Requesting Party, including those streets, sidewalks, alleys, publicly-owned lots, or other public property designated by the Requesting Party. No Snow Removal Personnel will perform, or will be requested to perform, any Snow Removal Services on privately-owned property. SECTION 3. REQUESTS FOR SNOW REMOVAL PERSONNEL AND EQUIPMENT. A. Determination of COVID-19 Impact. A Requesting Party may request Snow Removal Personnel to perform Snow Removal Services during a Snow Emergency pursuant to this Agreement only upon determining that one or more members of the Requesting Party’s Snow Removal Personnel will be unable to work for a period of at least eight hours due to the impacts of the COVID-19 pandemic. B. Request for Snow Removal Personnel and Equipment. A Requesting Party may initiate a request for Snow Removal Personnel by sending an email to the authorized representatives of the Parties designated in Exhibit A of this Agreement, which email must identify the timeframe for performance of the Snow Removal Services and the number of requested Snow Removal Personnel (“Personnel Request”). The Personnel Request must also include: the number of requested Snow Removal Personnel; whether any of the Snow Removal Personnel must have a commercial driver’s license; whether and to what extent the Providing Party must provide its own Snow Removal Equipment; the type of Snow Removal Services to be provided; the estimated time for reporting to the Requesting Party’s facility; and a mobile telephone number of the Requesting Party’s designated representative. Requesting Parties should issue Personnel Requests as far in advance as possible. C. No Obligation to Provide Snow Removal Personnel. No Party has any obligation to respond to a Personnel Request or to provide Snow Removal Personnel in response to a Personnel Request. D. Response to Requesting Party’s Public Works Facility. If a Providing Party is able and willing to provide Snow Removal Personnel in response to a Personnel Request, the Providing Party should: (i) respond via e-mail to the Requesting Party as soon as practicable with the names Page 8 of 15 A15.Page 440 of 647 {00117108.7} 4 of the Snow Removal Personnel that it will provide; (ii) indicate whether it elects to use the Requesting Party’s Snow Removal Equipment or its own Snow Removal Equipment; and (iii) direct its designated Snow Removal Personnel to report to the Requesting Party’s public works facility at the time designated by the Requesting Party in the Personnel Request, or such other time as the Providing Party and Requesting Party may agree. The Providing Party’s Snow Removal Personnel, and the personnel of the Requesting Party, must comply at all times with applicable social distancing and masking regulations. E. Scope of Snow Removal Services. The Requesting Party is solely responsible to provide direction to the Snow Removal Personnel as to the completion of the Snow Removal Services. No Providing Party will have any responsibility to direct, supervise, or otherwise participate in the completion of the Snow Removal Services for the Requesting Party. F. Performance of Snow Removal Services. The Parties anticipate that Snow Removal Personnel will perform the Snow Removal Services in the same or similar manner that the Snow Removal Personnel would perform Snow Removal Services for the Providing Party. If the Requesting Party determines, in its sole discretion, that any Snow Removal Personnel are not prepared to perform, or are not satisfactorily performing, the Snow Removal Services, the Requesting Party may direct any member of the Snow Removal Personnel to cease performing Snow Removal Services, and the Requesting Party will be responsible for all Personnel Costs incurred at the time of the direction to cease. G. Maximum Shift Length. No Snow Removal Personnel may be required to work for any shift exceeding 12 hours in length, whether directly for their own employer or in providing Snow Removal Services for a Requesting Party, or for a combination thereof. SECTION 4. REIMBURSEMENT OF COSTS. The Requesting Party shall reimburse the Providing Party for all costs related to the provision of Snow Removal Services by the Providing Party’s Snow Removal Personnel, including, without limitation: (a) hourly wages or pro-rated salary, overtime, travel time to and from the Requesting Party’s work site, and other direct costs and expenses reasonably related to the Providing Party making the Snow Removal Personnel available for Snow Removal Services (collectively, “Personnel Costs”); (b) all costs of expendable materials provided by the Providing Party, including, without limitation, fuel and salt (collectively, “Materials Costs”); and (c) the costs incurred by the Providing Party in connection with any personal injury or property damage (including, without limitation, automobile damage), to the extent such costs are the responsibility of the Requesting Party pursuant to Section 7 of this Agreement. However, the Requesting Party will not be responsible for reimbursement of any wear-and-tear or depreciation of Snow Removal Equipment provided by the Providing Party. The Providing Party will provide the Requesting Party with an invoice itemizing the Personnel Costs and the Materials Costs. The provisions of the Local Government Prompt Payment Act, 50 ILCS 505/1 et seq., will apply to all payments due pursuant to this Agreement. SECTION 5. INSURANCE. Each Requesting Party agrees to provide the following insurance coverages for Snow Removal Services requested and provided by Snow Removal Personnel from a Providing Party pursuant to this Agreement: Page 9 of 15 A15.Page 441 of 647 {00117108.7} 5 A. Commercial General Liability, in a minimum amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage and $1,000,000 per occurrence for personal injury, and with a general aggregate twice the required occurrence limit; B. Business Auto Liability, in a minimum amount of $1,000,000 combined single limit per accident for bodily injury and property damage, and with a Non-Owned and Hired Automobile endorsement; C. First Party Property, covering the Snow Removal Equipment owned by the Requesting Party; and D. Workers' Compensation in statutory limits and Employer’s Liability with limits of $500,000 per accident. Each Requesting Party shall provide Providing Party’s with a certificate of insurance verify the above-required insurance. Such coverages are not required to include coverage for the intentional, deliberate, willful or wanton actions of any Snow Removal Personnel. SECTION 6. TERM AND TERMINATION. The term of this Agreement will commence upon the Effective Date hereof and terminate on May 1, 2021. Claims made pursuant to this Agreement by and between the individual Parties, including, without limitation, claims for reimbursement, indemnification, or insurance coverage, will survive the termination of this Agreement or withdrawal of any one or more of the Parties that are signatories to this Agreement. Any party may withdraw from this Agreement at any time and for any reason by providing at least 30 days advance written notice to the other Parties. In the event of withdrawal or of the termination of this Agreement, each Party will remain responsible for fulfilling all obligations imposed by this Agreement prior to the effective date of withdrawal or termination. The Parties may renew this Agreement for subsequent snow seasons, which shall be defined, subsequent to May 1, 2021, as the period from November 1 through the following May 1, by written amendment adopted by all Parties desiring to renew the Agreement pursuant to Section 8.D of this Agreement. SECTION 7. INDEMNIFICATION; LIMITATION OF LIABILITY. A. Each Requesting Party agrees to defend, indemnify, and hold the Providing Party harmless from, all claims, causes of action, suits, damages, or demands, liabilities, losses, and expenses, including attorneys’ fees and administrative expenses, that arise, or may be alleged to have arisen, out of or in connection with: (a) the provision by the Providing Party’s Snow Removal Personnel of the Snow Removal Services or (b) this Agreement; provided, however, that this indemnity does not and will not apply to proven willful misconduct or gross negligence on the part of the Providing Party’s Snow Removal Personnel. The insurance requirements required in Section 5 of this Agreement in no way limit the defense, indemnification and hold harmless provisions of this Section 7.A. B. Any Requesting Party, as provided for under this Agreement, hereby waives, releases, and discharges its rights of recovery against any Providing Party, by subrogation or otherwise, for any loss and damage arising out of or relating to the provision of the Snow Removal Services by the Snow Removal Personnel. Page 10 of 15 A15.Page 442 of 647 {00117108.7} 6 C. This Section 7 will survive the termination or expiration of this Agreement. SECTION 8. GENERAL PROVISIONS. A. Notices. All notices required or permitted to be given under this Agreement must be given by the parties by: (i) personal delivery; (ii) certified United States Mail, enclosed in a sealed envelope with sufficient postage thereon; or (iii) deposit with a nationally recognized overnight delivery service, addressed as stated in this Section 8.A. The address of any party may be changed by written notice to the other parties. Any mailed notice will be deemed to have been given and received within three days after the same has been mailed and any notice given by overnight courier will be deemed to have been given and received within 24 hours after deposit. Notices and communications to the parties must be addressed to, and delivered at, the following addresses: If to the City of Evanston: City Manager City of Evanston 2100 Ridge Avenue Evanston, IL 60201 If to the Village of Glencoe: Village Manager Village of Glencoe 675 Village Court #1609 Glencoe, IL 60022 If to the Village of Kenilworth: Village Manager Village of Kenilworth 419 Richmond Road Kenilworth, IL 60043 If to the Village of Lincolnwood: Village Manager Village of Lincolnwood 6900 N. Lincoln Avenue Lincolnwood, IL 60712 If to the Village of Northbrook: Village Manager Village of Northbrook 1225 Cedar Lane Northbrook, IL 60062 If to the Village of Northfield: Village Manager Village of Northfield 361 N. Happ Road Northfield, IL 60093 If to the Village of Skokie: Village Manager Village of Skokie 5127 Oakton Street Skokie, IL 60077 Page 11 of 15 A15.Page 443 of 647 {00117108.7} 7 If to the Village of Wilmette: Village Manager Village of Wilmette 1200 Wilmette Avenue Wilmette, IL 60091 B. Time of the Essence. Time is of the essence in the performance of all of the terms and conditions of this Agreement. C. Governing Law. This Agreement is to be governed by, construed, and enforced in accordance with the internal laws, but not the conflicts of laws rules, of the State of Illinois. D. Amendments and Modifications. No amendment or modification to this Agreement will be effective until it is reduced to writing and approved and executed by each of the Parties in accordance with all applicable statutory procedures; provided, however, that this Section 8.D will not be deemed or interpreted as prohibiting future collaboration between some or all of the Parties without an amendment to this Agreement regarding matters of shared interest to which this Agreement does not apply. E. Severability. Every section, paragraph, part, term and provision of this Agreement is severable from the other terms and provisions of this Agreement. If any section, paragraph, part, term or provision of this Agreement is construed or held to be void, invalid or unenforceable by a court of competent jurisdiction, the remaining sections, paragraphs, parts, terms and provisions of this Agreement shall not be affected thereby but shall remain in full force and effect. F. No Third-Party Beneficiaries. No claim as a third-party beneficiary under this Agreement by any person, firm, or corporation may be made, or be valid, against any of the Parties. G. Counterpart Signatures. This Agreement may be executed in any number of counterparts, each of which will be deemed to be an original, but all of which together will constitute one and the same instrument. [SIGNATURES ON FOLLOWING PAGE] Page 12 of 15 A15.Page 444 of 647 {00117108.7} 8 IN WITNESS WHEREOF, the Parties have executed this Agreement as of the Effective Date. CITY OF EVANSTON, an Illinois home rule municipal corporation ATTEST: By: VILLAGE OF GLENCOE, an Illinois municipal corporation ATTEST: By: VILLAGE OF KENILWORTH, an Illinois municipal corporation ATTEST: By: VILLAGE OF LINCOLNWOOD, an Illinois home rule municipal corporation ATTEST: By: VILLAGE OF NORTHBROOK, an Illinois home rule municipal corporation ATTEST: By: Page 13 of 15 A15.Page 445 of 647 {00117108.7} 9 VILLAGE OF NORTHFIELD, an Illinois home rule municipal corporation ATTEST: By: VILLAGE OF SKOKIE, an Illinois home rule municipal corporation ATTEST: By: VILLAGE OF WILMETTE, an Illinois home rule municipal corporation ATTEST: By: Page 14 of 15 A15.Page 446 of 647 {00117108.7} 1 Exhibit A Authorized Representatives Page 15 of 15 A15.Page 447 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: David Stoneback, Public Works Director; Lara Biggs, City Engineer Subject: Ordinance 123-O-20, Amending the City Code to Establish a 4 -Way Stop Control at the Intersections of Grey Avenue & Noyes Street, and Hartrey Avenue and Noyes Street Date: December 14, 2020 Recommended Action: Staff recommends adoption of Ordinance 123-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4 -Way Stop Control at the intersections of Grey Avenue and Noyes Street, and Hartrey Avenue and Noyes Street. Alderman Revelle requests suspension of the rules for Introduction and Action at the December 14, 2020 City Council meeting. Funding Source: Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $8,240. Council Action: For Introduction and Action Summary: The Public Works Agency received petitions for 4-Way stop signs from area residents expressing safety concerns at the intersections of Noyes Street/Grey Avenue and Noyes Street/Hartrey Avenue through the Neighborhood Traffic Management Program. The concerns relate to safety of students walking to Kingsley Elementary School, sight lines due to parked vehicles, and the need to control pedestrian conflicts with vehicles. Eggleston Park is one block from the intersections and Kingsley Elementary School is a few blocks away. Currently, Noyes Street approaches to the intersections are controlled by stop signs. Grey Avenue and Hartrey Avenue traffic have the free flow. The installation of 4-Way stop signs would provide gaps in traffic flow and allow children and o ther pedestrians to cross the street in a safer manner. A16.Page 448 of 647 Attachments: 123-O-20 4WayStopOrd Grey&Noyes and Hartrey&Noyes Page 2 of 4 A16.Page 449 of 647 11/20/2020 123-O-20 AN ORDINANCE Amending Section 10-11-5(D), Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Grey Avenue and Noyes Street, and Hartrey Avenue and Noyes Street ) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Section 10-11-5(D), Schedule V(D), “Four-Way Stops” of the Evanston City Code of 2012, as amended, is hereby further amended by adding the following: (D) Four-Way Stops N. & S. and E. & W. traffic at Grey Avenue and Noyes Street N. & S. and E. & W. traffic at Hartrey Avenue and Noyes Street SECTION 2: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: That this Ordinance 123-O-20 shall be in full force and effect from and after its passage, approval and publication in the manner provided Page 3 of 4 A16.Page 450 of 647 123-O-20 ~2~ by law. SECTION 5: That if any provision of this Ordinance 123-O-20 or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 123-O-20 that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance 123-O- 20 is severable. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid City Clerk Approved as to form: ______________________________ Kelley A. Gandurski Corporation Counsel Page 4 of 4 A16.Page 451 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways Date: December 14, 2020 Recommended Action: Staff recommends City Council consideration of Ordinance 93 -O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways Council Action: For Introduction Summary: Alderman Fleming requested that staff create an ordinance regulating the materials used as temporary fencing in the City parkway. Current City Code would not allow any obs truction to be placed in the City right-of-way, including the parkway. However staff does not have the manpower to enforce this requirement and staff only responds to a parkway obstruction when a concern is reported. Analysis: The goal of the ordinance is to: • allow residents to place a temporary fence in the City parkway to allow restoration of the grass area, or to protect plantings installed in the parkway in accordance with a parkway planting permit • require the use of flexible, non-metal posts in order to make the fencing as safe as possible • require residents to sign a Temporary Parkway Fencing Agreement that provides indemnification for the City prior to erecting such temporary fencing • limit the length of time that the temporary fencing can be placed in the parkway A permit will not be required for the temporary fence so staff time and the associated cost will the submit and download to able Residents will required factor. a be not be Indemnification Agreement from the City's website. A17.Page 452 of 647 Attachments: Ordinance 93-O-20 Temporary Parkway Fencing Agreement Page 2 of 7 A17.Page 453 of 647 10/27/2020 93-O-20 AN ORDINANCE Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 7-8-4-1 “Restricted Parkway Plantings” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 7-8-4-1. – RESTRICTED PARKWAY PLANTINGS. (D) Temporary Fencing Allowed. Temporary fencing for the purpose of restoring landscaped parkway is allowed one (1) time for up to eight (8) weeks between March 15 and November 15 each year without a City permit. The temporary fencing shall consist of posts and/or stakes that are twenty-four (24) to thirty-six (36) inches in height and comprised of flexible, non-metal material and string and/or twine that is tightly wrapped around the posts to protect the parkway area being restored. Residents are responsible for maintaining the temporary fence in a neat and erect position. Residents must sign an Indemnification Agreement with the City prior to erecting such temporary fencing. SECTION 2: City Code Section 7-2-4-1 “Permit Required” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 7-2-4-1. – PERMIT REQUIRED. No person shall use any space underneath the surface of any street or other public property in the City, nor construct or maintain any structure thereunder without first having obtained a permit so to do from the Director of Public Works or his/her designee. No permit required herein shall be issued except as provided in this Section. This section does not apply to temporary fencing erected in compliance with City Code Section 7-8-4-1(D). SECTION 3: City Code Section 7-2-9-2 “Buildings, Fences in Page 3 of 7 A17.Page 454 of 647 ~2~ Streets” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 7-2-9-2. – BUILDINGS, FENCES IN STREETS. It shall be unlawful for any person to erect, construct or place any building, fence, porch, steps, gallery, signs or any other hazard or other obstruction, in whole or in part, upon any street, alley, sidewalk or other public ground within the City, or for the owner of such building, fence, porch, steps, gallery or other obstruction or the person in possession and control thereof to permit the same to remain in or upon such street, alley, sidewalk or other public ground, and said owner or person in possession and control thereof shall remove such structure within such reasonable time, not exceeding twenty (20) days, as required by written notice served on him/her or his/her agent by the Department of Public Works or the Department of Police. Any person who fails to remove such obstruction as required by this Subsection shall be subject to a daily fine of not less than one hundred dollars ($100.00) and not more than five hundred dollars ($500.00). Whenever the owner or person in possession or control of any building, fence or other obstruction in or upon any street, alley or sidewalk or public grounds in the City shall refuse or neglect to remove the same, after notice aforesaid or without notice if the owner cannot be readily found for the purpose of such notice, the same shall be deemed a nuisance, and it shall be the duty of the Department of Police or the Department of Public Works to summarily remove or take down the same or cause the same to be removed or taken down, and the expense thereof charged to the owner. It shall be unlawful for any person to oppose or resist the execution of the orders of the Department of Public Works or the Department of Police in these premises. This section does not apply to temporary fencing erected and maintained in compliance with City Code Section 7-8-4-1(D). Failure to comply with Section 7- 8-4-1(D) will result in penalties as defined in this Section. SECTION 4: That the findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 4 of 7 A17.Page 455 of 647 ~3~ SECTION 6: This Ordinance 93-O-20 shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: If any provision of this Ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this Ordinance is severable. Introduced:_________________, 2020 Adopted:___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid City Clerk Approved as to form: ______________________________ Kelley A. Gandurski Corporation Counsel Page 5 of 7 A17.Page 456 of 647 TEMPORARY PARKWAY FENCING AGREEMENT TEMPORARY FENCING Applicant agrees to comply with the requirements of City Code Section 7-8-4-1. Applicant further agrees that the City maintains the right to perform work in and around the area of the temporary fencing. INDEMNIFICATION A. The Applicant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Applicant or Applicant’s agent related to the temporary fencing. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage. B. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Applicant shall be liable for the reasonable costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq. C. At the City Corporation Counsel’s option, Applicant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Applicant of any of its obligations under this Agreement. Any settlement of any claim or suit related to the temporary fencing by Applicant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. Page 6 of 7 A17.Page 457 of 647 D. Applicant shall be responsible for any losses and costs to repair or remedy work performed relating to the temporary fencing. Acceptance of the erection of temporary fencing by the City will not relieve the Applicant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. E. All provisions of this Indemnification section shall survive completion, expiration, or termination of this Agreement. Applicant By: _______________________________ Name: _______________________________ Date: _______________________________ Page 7 of 7 A17.Page 458 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Michael Rivera, Parking Manager CC: Luke Stowe, CIO/Interim Administrative Services Director Subject: Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” Adding a Portion of Church Street Date: December 14, 2020 Recommended Action: Staff recommends City Council adopt Ordinance 124 -O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of Church Street to Residential Exemption Parking District B. Council Action: For Introduction Summary: Alderman Fiske informed the Parking Division of residents' concerns about the limited parking on the north side of the 500 block of Church Street due to the proximity to downtown and Northwestern University. Staff recommends incorporating the north side of the 500 block into the Residential Parking Permit B. Residential Parking Permits allow for residents living on the designated blocks within a district to purchase a parking permit that exempts them from posted 2-hour parking restrictions in that area. Parking Permits for residents that have paid for their wheel tax cost $30.00 a year (as of 2020). Residents may purchase additional guest passes at the cost of 10 passes for $2.00. A postcard survey was sent out in early November, and the response was grea ter than 50% in favor of adding the block to the Residential Parking District. The existing parking for the area is a paid parking zone. Over 62% of people responded in favor of the change. Parking did not receive any postcards in return from residents not in favor of the change. The City Code requires a survey of the street requesting an amendment. It requires that the number of vehicles parked on the street must be equal to or greater than 70% of the legal capacity, and the number of commuter vehicles parked must be greater than 30%. This area is paid parking, and all parkers are considered “commuters.” In reviewing data from mobile A18.Page 459 of 647 app payments and the payments from the meter directly, it was determined there were 364 transactions in September and 414 transactions in October. Parking transactions are only around 20% citywide due to the pandemic, but this area continues to see activity and should return to a higher parking capacity as things return to normal. It is also difficult to determine when or how long “commuters” parked in those spaces, but as it is a paid parking zone, residents can only use those spaces between 9 pm to 8 am without payment. By approving this amendment, it will provide additional spaces to the residents in the area. Ample parking for commuters is readily available in the nearby Church Street Garage, which provides similar rates as the on-street spaces with the first hour free. Attachments: Ordinance 124-O-20 - Church St from Paid Parking to Residential District Page 2 of 5 A18.Page 460 of 647 11/20/2020 124-O-20 AN ORDINANCE Amending Title 10, Chapter 11, Section 10 “Limited Parking” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-10 X(C) of the Evanston City Code of 2012, as amended, is amended to remove the following and to read as follows: 10-11-10. – SCHEDULE X: LIMITED PARKING. In accordance with the provisions of Section 10-4-15-5 of this Title, parking shall be limited upon the days and between the hours and upon the streets or portions thereof listed hereafter: SCHEDULE X (C): TWO-HOUR LIMITED PARKING (C) No person shall park a motor vehicle for a period of time longer than two (2) hours between the hours of nine o'clock (9:00) A.M. and six o'clock (6:00) P.M. on any day except Sunday and national holidays upon the following streets or portions thereof: Church Street (Ord. No. 7-O-15) Both sides, Chicago Avenue to Hinman Avenue SECTION 2: City Code Section 10-11-10 Schedule X(F)1, of the Evanston City Code of 2012, as amended, is hereby further amended to add portions of Church Street, and read as follows: Page 3 of 5 A18.Page 461 of 647 124-O-20 ~2~ SCHEDULE X (F) 1. Exceptions: A vehicle displaying a current residential exemption parking permit for a designated district may be parked for a period exceeding the posted time limit without penalty on those streets within the designated district. 1. Residential Exemption Parking District B: Church Street Hinman Avenue to Judson Avenue, both sides Church Street Judson Avenue to Sheridan Road, south side Church Street Chicago Avenue to Hinman Avenue, north side SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. Page 4 of 5 A18.Page 462 of 647 124-O-20 ~3~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 5 A18.Page 463 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Michael Rivera, Parking Manager CC: Luke Stowe, Interim Administrative Services Director Subject: Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts” Date: December 14, 2020 Recommended Action: Staff, per Alderman Wilson’s request, recommends City Council adoption of Ordinance 122 - O-20, amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts.” This Ordinance will add the homes and condos on the 900 block of Elmwood Avenue (between Main Street and Lee Street) to District E-1, allowing for residents only to park on the block between the hours of 7 am - 9 am Monday through Friday. Council Action: For Introduction Summary: Staff was informed that although the block of 900 Elmwood Avenue has been signed as being part of the E-1 District for several years, the addresses are not listed in the Code. In order to make this up to date in the City’s Code, staff recommends including the 900 block of Elmwood Avenue from Main Street to Lee Street part of the E -1 District. Attachments: Ordinance 122-O-20, Amending Code 10-11-22 Elmwood Parking A19.Page 464 of 647 11/8/20 122-O-20    AN ORDINANCE    Amending Title 10, Chapter 11, Section 22, Schedule XXII(A)    “Evanston Resident Only Par king Districts”      NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-22 Schedule XXII(A), of the Evanston City Code of 2012, as amended, is hereby further amended to add a portion of Elmwood Avenue, and read as follows: 10-11-22. - SCHEDULE XXII; EVANSTON RESIDENT ONLY PARKING DISTRICTS. In accordance with Subsection 10-4-5-2 ( C) of this Title, parking upon the streets and public ways of the district shall be prohibited during the days and times listed by all vehicles not bearing a valid permit for the district, as hereinafter described: (A)District E-1: 7:00 a.m. to 9:00 a.m., Monday through Friday: SCHEDULE XXII(A): EVANSTON RESIDENT ONLY PARKING DISTRICTS Custer Avenue West side Main Street to alley south of Reba Place Elmwood Avenue Both sides Lee Street Main Street to alley south of Reba Place Madison Street Both sides Ridge Avenue to Custer Avenue Monroe Street Both sides Ridge Avenue to Custer Avenue Page 2 of 4 A19.Page 465 of 647 122-O-20 SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. ~ 2 ~ Reba Place Both sides Ridge Avenue to Custer Avenue Sherman Avenue Both sides Main Street to alley south of Reba Place Washington Street Both sides Ridge Avenue to a point 100 feet west of Custer Avenue Those residents having an address on the streets or portions of streets described above are eligible to obtain a permit for District E-1 in accordance with the regulations contained in Subsection 10-4-5-2 ( C) of this Title. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Page 3 of 4 A19.Page 466 of 647 122-O-20 ~ 3 ~ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 4 A19.Page 467 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Katheryn Boden, Economic Development Specialist CC: Paul Zalmezak, Economic Development Manager Subject: Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 119-O-20, amending Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code eliminating the annual sign fee. Council Action: For Introduction Summary: On March 9, 2020, City Council approved the adoption of Ordinance 28 -O-20, amending portions licenses and for requirement the remove business sections Code City of to implement a business registration program. One of the proposed changes of the new business registration program included eliminating the annual sign fee for businesses. With the new registration requirement for all state licensed occupations, an estimated 1,400 additional commercial enterprises are now required to register and are expected to generate approximately $91,000 in additional revenue. This revenue would more than offset revenue generated from the annual sign fee. Approximately 800 annual sign renewal fees generates approximately $25,000 annually. New sign permit process and sign installation permit fees would remain the same. The average annual sign fee is about $12, and is invoiced and mailed separately from the annual business or food establishment license. Issuing these notices and manually processing the payments as they come in takes a great deal of staff time in both Community Development and the Collector’s Office. slows actually collection payment and of the administration The the invoices actual enforcement of sign regulations and graffiti removal as it is administered by the same A20.Page 468 of 647 individual. Eliminating annual sign fees will minimize wasted postage and staff time, and the loss of annual sign fee revenue will be offset by increased revenue from the expanded business registration program. Attachments: 119-O-20 Amending Title 4, Chapter 10 to Remove Sign Costs AR Page 2 of 6 A20.Page 469 of 647 11/09/2020 119-O-20 AN ORDINANCE Amending Portions of Title 4, Chapter 10, “Sign Regulations” of the Evanston City Code NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 4, Chapter 10, Section 4, “Annual Sign Fee” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 4-10-4. – ANNUAL SIGN FEE All signs subject to this Chapter, with exception of those enumerated in Section 4-10-6 of this Chapter, are not subject to an annual fee which shall be reestablished from time to time by ordinance of the City Council. SECTION 2: City Code Title 4, Chapter 10, Section 11, “Administration” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 4-10-11. - ADMINISTRATION. (A)  Administrative Officer. The city manager shall designate the Sign Administrator for the purpose of administering this chapter. If no such person is designated, the city manager himself/herself shall function as the Sign Administrator. (B)  Permit Approval Procedure. Any sign for which a permit is required under section 4-10-5 of this chapter must receive that permit prior to being constructed, erected, originally painted, converted, altered, rebuilt, enlarged, remodeled, relocated or expanded. The following procedures must be followed for approval of a permit: 1.  Complete Application. A permit application must be submitted to the City of Evanston department of Community and Economic Development. No application shall be accepted until it is complete, along with all necessary fees, bonds, and evidence of ownership or authorization as described below in this section. 2.  Permit Issuance. Once an application is accepted as complete, the Sign Administrator shall direct an examination of the plans, specifications, and other Page 3 of 6 A20.Page 470 of 647 119-O-20 ~2~ submitted data, and the premises upon which the sign is proposed to be erected or affixed, and shall request additional plans and information if necessary to determine conformance. If the Sign Administrator determines the proposed sign or signs to be in conformance with this and other applicable chapters of the City Code, the Sign Administrator shall issue a permit for the proposed sign. 3.  Permit Denial. If the proposed sign does not conform with this or other applicable chapters of the City Code, the Sign Administrator shall, on the basis of written findings, approve the sign subject to specific modifications or, on the basis of written findings, deny the sign application. (C)  Permit Application. Application for permits to erect, construct, or alter a sign shall be submitted on a form and in the manner prescribed by the Sign Administrator. Each application shall be signed by the owner of the sign and the owner of the property upon which it is to be located. Applications for permits shall be accompanied by such information as may be required to ensure compliance with all applicable regulations, including: 1.  Name, address and telephone number of the applicant; 2.  A drawing or drawings indicating the location of the building, structure or lot to which or upon which the sign or advertising structure is to be attached or erected; 3.  A drawing or photograph showing the position of the sign or advertising structure in relation to structures; 4.  Two (2) blueprints or ink drawings of the plans and specifications of the proposed sign or advertising structure, including the methods of construction and attachment to the buildings or in the ground. Such plans must include all text and graphics proposed on the sign, drawn to scale with dimensions; 5.  If required by the Sign Administrator, a copy of stress sheets and calculations showing that the structure is designed for dead load and wind pressure as required by this Chapter and all other applicable chapters of the City Code; 6.  Name of person, firm, corporation or association responsible for erecting the sign or advertising structure. 7.  Written consent of the owner or agent of the premises on which the sign or advertising structure is to be erected; 8.  A completed application for any electrical permit required to be issued for said sign or advertising structure; 9.  A copy of the insurance policy or bond as required by subsection 4-10-12(G) of this Chapter; 10.  A declared total value of the sign or advertising structure and its installation; 11.  Documentation of all existing signs on the premises, including their type and area, location, and the occupant of the site to which each sign pertains; and 12.  Any additional information as the Sign Administrator shall require to show full compliance with this and all other applicable chapters of the City Code. (D)  Temporary Permit Applications. Applications for temporary sign permits shall be accompanied by such information as may be required to ensure compliance with all Page 4 of 6 A20.Page 471 of 647 119-O-20 ~3~ applicable regulations, including those listed in paragraphs 1, 2, 3, 4 and 6 of subsection (C) of this Section. No fee shall be charged for any temporary sign. (E)  Annual Inspection Permit. The Sign Administrator shall inspect annually, and at such other times as the Officer deems necessary, of each sign and advertising structure for the purpose of ascertaining whether the same is secure, whether it is in need of removal or repair, and whether it is in compliance with the provisions of this Chapter. To meet the expense of such inspection, the sign permittee shall pay to the City Collector an annual fee, and receive an annual inspection permit. In the event that the sign permittee can not be located, any person owning or in possession, charge or control of the sign or advertising structure shall pay the inspection fee after being properly invoiced by the Sign Administrator or the sign or advertising structure shall be removed. (FE)  Permit Fees. Fees to be charged for permits issued shall be as established in a separate fee ordinance which may be, from time to time, adopted by the City Council. Persons guilty of erecting or maintaining a sign without first securing the necessary permit shall be subject to a penalty fee of fifty percent (50%) of the normal fee amount in addition to the obligation to pay the normal fee. No fee for an annual inspection permit shall be charged during the calendar year in which the sign or advertising structure is erected. All annual inspection fees shall be due on the anniversary date of the original erection date. (GF)  Bond, Insurance and Indemnification Requirements. 1.  Insurance. A general liability insurance policy issued by any approved insurance company authorized to do business in the State of Illinois, conforming to this Section, may be permitted in lieu of bond, provided that said insurance policy names the City as an additional insured and agrees to hold harmless and indemnify the City, its officers, agents, and employees from any and all claims of negligence resulting from such work. 2.  Public Property. All persons responsible for the erection, alteration, relocation, maintenance of a sign or advertising structure in or over or immediately adjacent to a public right of way or public property so that a portion of the public right of way or public property is used or encroached upon by that person, shall agree to hold harmless and indemnify the City, its officers, agents, and employees from any and all claims of negligence resulting from such work. (HG)  Pre-Installation Inspection. The person responsible for the installation of a sign shall schedule with the Sign Administrator a pre-installation inspection prior to installing any sign requiring a permit. Such inspection shall include a footing inspection, if applicable, and confirmation of the other details of mounting and placement. (IH)  Final Inspection. The person responsible for the installation of a sign shall notify the Sign Administrator upon completion of the work for which a permit is required and so schedule a final inspection. (JI)  Six Month Deadline. If the work authorized under a permit has not been completed within six (6) months after the date of issuance, the permit shall be null and void. (KL)  Denial or Revocation. All rights and privileges acquired under the provisions of this Chapter, or any amendment thereto, are deemed mere permits which may be denied, suspended or revoked any time for cause by the Sign Administrator. The Sign Page 5 of 6 A20.Page 472 of 647 119-O-20 ~4~ Administrator is authorized and empowered to deny, suspend, or revoke any permit upon failure of the permittee to comply with any provision of this Chapter or whenever the permit is issued on the basis of a misstatement of fact or fraud. The Sign Administrator shall refuse to issue any further permit to any such party or owner, or their agents or representatives, who is in violation of the requirements of this Chapter, or refuses to pay costs assessed for corrective action under the provisions of this Chapter. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 119-O-20 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 5: Ordinance 119-O-20 shall be in full force and effect after its passage and approval. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 6 of 6 A20.Page 473 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Zalmezak, Economic Development Manager Subject: Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 120 -O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code. Council Action: For Introduction Summary: On March 9, 2020, City Council approved the adoption of Ordinance 28 -O-20, amending portions of City Code sections to: 1. Remove the requirement for business licenses and implement a business registration program; 2. Implement a uniform $75 registration fee for all for-profit entities, excluding home- based businesses; and 3. Require landscape contractors not located in Evanston to register with the Building & Inspections Division. However, these changes were not reflected in the fee schedule. Ordinance 120 -O-20 updates the registration fee schedule to accurately display th e appropriate registration fees and the business registration due date. Legislative History: City Council approved adoption of Ordinance 28-O-20 to remove the business license requirement and implement a business registration program. Attachments: 120-O-20 Amending Title 3 Business Regulations AR A21.Page 474 of 647 11/09/2020 11/30/2020 120-O-20 AN ORDINANCE Amending Portions of Title 3, “Business Licenses” of the Evanston City Code of 2012 NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Title 3, Chapter 1, Section 1, “Issuance of Registration,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-1-1. - ISSUANCE OF REGISTRATION. Unless otherwise provided in this Code or other applicable laws, all registration shall be approved by the City Manager or his/her designee issued by the City Manager’s Office Community Development Department. In all cases where it is not otherwise expressly provided, the City Manager or his/her designee Community Development Director shall have the power to hear and grant applications for said registration upon the terms specified in any of the provisions of this Code or other ordinances of the City. SECTION 2: City Code Title 3, Chapter 1, Section 4, “Payment of Fee; Proration; Rebate; Late Payment Penalty,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-1-4. - PAYMENT OF FEE; PRORATION; REBATE; LATE PAYMENT PENALTY. (A)Payment of Fee. Each and every registration authorized or required by provision of this Code or other ordinance of the City and granted by the City Manager shall be issued by the City Manager’s Office Community Development Department upon payment to the City Collector of the prescribed registration fee or tax. (B) Proration of Fee. The fee to be paid for any registration which shall expire less than six (6) months from the date such registration was required to be issued, shall be one-half (½) the annual fee provided by this Code. (C) Rebate or Refund of Fees. In no event shall any rebate or refund be made of any registration fee or permit fee or any part thereof. Page 2 of 8 A21.Page 475 of 647 120-O-20 ~2~ (D) Late Payment Penalty. Failure to pay the annual renewal fee on any business registration within six (6) weeks of registration expiration shall result in an additional late charge of ten percent (10%). SECTION 3: City Code Title 3, Chapter 5, Section 2, “Registration Required; Application” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-5-2. - REGISTRATION REQUIRED; APPLICATION. No person shall manage, conduct, operate or carry on a public place of amusement without first having obtained a license therefore. The application for a license for the business of managing, conducting, operating or carrying on a public place of amusement shall conform to the provisions of this Code relating to applications for food establishment business license and/or a liquor license. Such application shall specify the location of the building or place in which it is proposed to keep such public place of amusement and the seating capacity of such building or other place. Every such application shall be approved by the City Manager’s Office Director of Community Development and the Public Health Director, or their designees, before a license shall be issued. SECTION 4: City Code Title 3, Chapter 6, Section 2, “Business Registration Required; Application” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-6-2. - BUSINESS REGISTRATION REQUIRED; APPLICATION It shall be unlawful for any person to give, conduct, produce, present or offer any of the entertainments mentioned in this Chapter for gain without a business registration for that purpose first had and obtained. For entertainment given by citizens of the City, not engaged in the giving of such entertainments as a business nor for personal gain or entertainment, the proceeds of which are for the benefit of any charitable object, no fee shall be required to be paid for such license registration. Any person desiring to produce, present, conduct, operate or offer for gain or profit any of the classes of entertainment described in Section 3-6-1 at any place within the City shall make application for a business registration in the City Manager’s Office Community Development, in writing, setting out the full name and address of the applicant, if an individual, and if a corporation the full name and residence of its principal officers. Such application shall contain a description of the place where it is intended to produce, present, conduct, operate or offer such entertainment and a description of the kind and class of entertainment. Page 3 of 8 A21.Page 476 of 647 120-O-20 ~3~ SECTION 5: City Code Title 3, Chapter 6, Section 3, “Prerequisites to Issuance of Business Registration” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-6-3. - PREREQUISITES TO ISSUANCE OF BUSINESS REGISTRATION (A). Examination of Applicant's Place. Upon application being made for a business registration to register a business, as provided in the preceding Section, the City Manager or his/her designee shall make or cause to be made an examination of the applicant's premises, and if all of the provisions of this Code and other ordinances of the City relating to the giving of entertainments and the location, construction and maintenance of the premises or building where such entertainments are given are complied with, the City Manager or his/her designee shall cause to be issued a business registration to such applicant, which registration shall entitle the Registered Business to conduct, produce, present, operate or offer the class of entertainment specified in Section 3-6-1 at the premises designated in the application and for the period of time specified in such application, upon the payment of the business registration. (B).Approval of City Manager; Grounds for Refusal of Business Registration. If the premises or building at which it is desired to offer any of the entertainments described in Section 3-6-1 hereof be not a fit or proper place and not constructed, maintained, operated or conducted in accordance with the provisions of this Code and other ordinances of the City governing and controlling such places, or if the granting of the business registration would, in the sole discretion of the City Manager or his/her designee, be contrary to the public health, safety or general welfare, such application may be denied. No business registration shall be issued by the City Manager’s Office Community Development Department except with the prior approval of the City Manager or his/her designee. SECTION 6: City Code Title 3, Chapter 27, Section 3, “Application” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 3-27-3.-APPLICATION. An application for a general business registration shall be made in writing under oath to the City on a form prescribed by the City Manager or his/her designee Director of Community Development. Each application shall contain the following information and such other information as may be required to determine whether the business registration should be granted. Page 4 of 8 A21.Page 477 of 647 120-O-20 ~4~ (A).  The name, residential address, and phone number, and email address of the applicant, who shall be the principal owner in the case of a noncorporate entity or the president in the case of a corporate entity. (B). The name of the company/business and the address(es) of the permanent place(s) of business within the City covered by the application, or, if there are no permanent places within the City, the address of the permanent place or location most closely involved with the business or activity covered by the application. (C). The name, phone, and email address of business manager or primary business contact. (D). A description of the business for which the license is requested. (E). Minority Women Evanston Business Enterprise (MWEBE) status (F). Total number of employees SECTION 7: City Code Title 3, Chapter 27, Section 4, “Business Registration” of the City Code of 2012, as amended, is hereby further amended to read as follows: 3-27-4. - BUSINESS REGISTRATION. The Community Development Director may issue a general business registration pursuant this Chapter if the application is in proper form, the use is compliant with zoning regulations, and the appropriate business registration fee is paid in advance. All new businesses must undergo a Fire Life Safety inspection in order to complete the registration process, unless a certificate of occupancy is issued. The inspection is administered by the City of Evanston Fire Department staff. The City Manager or his/her designee Community Development Director may also issue a conditional business registration when an investigation or inspection discloses a condition which must be corrected, provided that the applicant has provided satisfactory assurance that the condition will be corrected within a reasonable time, and the conduct of the business or activity pending the correction of the condition will not endanger the public health, safety or welfare. SECTION 8: City Code Title 3, Chapter 27, Section 5, “Term of Business Registration Renewal” of the City Code of 2012, as amended, is hereby further amended to read as follows: 3-27-5.-TERM OF BUSINESS REGISTRATION RENEWAL. Page 5 of 8 A21.Page 478 of 647 120-O-20 ~5~ All business registrations issued pursuant to this Chapter shall expire on March 31 December 31 following the date of issuance. General business registrations may be renewed upon payment of the required fees at least six (6) weeks prior to the expiration of the business registration; however, the failure of any business registered under this Chapter to comply with any provisions of this Chapter, or with any applicable provision of local, state, or federal law, may constitute grounds for nonrenewal of the business registration, in the sole discretion of the City Manager or his/her designee. SECTION 9: City Code Title 3, Chapter 27, Section 6, “License Registration Fees” of the City Code of 2012, as amended, is hereby further amended to read as follows: 3-27-6.-LICENSE REGISTRATION FEES. (A). General Fee 1.Home Based Businesses $0.00 Per Year 2.Evanston-based businesses $50.00 75.00 Per Year 3. Contractors and others not maintaining a place of business within the City $50.00 Per Year 43. Pop Up Retailers $25 per location Per 90 day period 54. Fire Life Safety Inspection $150.00 As required1 Required for all new businesses unless a Certificate of Occupancy is issued (B). Proration Of Fees. The fee to be paid for any business registration which shall expire less than six (6) months from the date such registration business registration was required to be issued, shall be one-half (½) the annual fee provided by this Section. (C). Late Payment Penalty. Failure to pay the annual renewal fee on any business registration within six (6) weeks of business registration expiration shall result in an additional late charge of ten percent (10%). SECTION 10: City Code Title 3, Chapter 27, Section 7, “Regulations” of the City Code of 2012, as amended, is hereby further amended to read as follows: 3-27-7.-REGULATIONS. (A). No business registration shall be assigned, sold or transferred, nor shall any business registration authorize any person other than the applicant to conduct business under such business registration. Page 6 of 8 A21.Page 479 of 647 120-O-20 ~6~ (B). The applicant or business registration shall have a duty to notify the City Manager or his/her designee Community Development Director of any changes in the information contained in an application which is pending or which was the basis for the issuance of business registration. (C). Registration certification will be provided in electronic format as a receipt upon payment of the business registration fee and shall be made available for review. (D). No person shall add to, alter, deface, forge or counterfeit any registration which has been issued by the City. (E). All registered businesses shall comply with all applicable City, State and federal laws. Failure to do so may result in the revocation of nonrenewal of a general the business registration as provided herein. SECTION 11: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 12: If any provision of this Ordinance 120-O-20 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 13: Ordinance 120-O-20 shall be in full force and effect after its passage and approval. SECTION 14: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 7 of 8 A21.Page 480 of 647 120-O-20 ~7~ Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 8 of 8 A21.Page 481 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Gibeson, Housing & Economic Development Analyst CC: Johanna Nyden, Community Development Director; Sarah Flax, Housing & Grants Manager Subject: Tenant-Based Rental Assistance Program Extension Funding Date: December 14, 2020 Recommended Action: Staff recommends approval by the Planning and Development Committee of up to $160,000 in HOME funding to extend support for households currently in the Tenant -Based Rental Assistance (TBRA) program administered by Connections for the Homeless who have suffered loss of income or other hardships due to the coronavirus. One or more new households may be entered in the program as allowed based on funding availability. Funding Source: Funding is from the HOME Investment Partnerships Program, 240.21.5430.65538. Currently, the City has a total of $159,574.70 in available uncommitted HOME entitlement funds. Funding will be increased to $160,000 pending receipt of additional program income. Council Action: For Action Summary: There is no recommendation from the Housing and Homelessness Commission as the December 3, 2020 meeting was canceled due to lack of quorum. The TBRA program provides stable housing and support services for two years to very low income at -risk families with children under the age of 18 in Evanston schools to break the cycle of poverty and instability by developing their capacity to earn a living wage to support their families and afford market rate rental housing. The COVID-19 pandemic has added additional stress to an already overburdened housing landscape and has disproportionately impacted low -income residents and people of color. Many of the heads of households in the TBRA program have suffered the loss of employment/income since the onset of the pandemic that has reduced their ability to pay their portion of monthly rent and also pay for other needs, including child care, to enable them to work. As a result, there is a considerable need to extend rental P1.Page 482 of 647 assistance for the households that have not reached economic self-sufficiency so they remain stably housed and avoid eviction. Continuation of the TBRA program is based on the need in the community and the program’s success. Because the City is investing $500,000 in HOME funds in the Evergreen/CJE 60 - unit affordable senior housing project, available funding for TBRA is lower than in recent years. The increased needs of households enrolled in prior years require longer, deeper subsidies due to the COVID-19 pandemic and associated financial hardships. Funding for a new cohort of families in TBRA will be evaluated following receipt of the City’s 2021 HOME grant, likely in the third quarter of 2021, based on the timing of receipt of HOME funds in recent years. For the period of July 1, 2019 to July 1, 2020, Connections for the Homeless served a total of 25 families, comprising 26 adults and 66 children, and achieved the following outcomes: • Five of the eight (63%) families that exited the program moved to a permanent destination they could sustain. One of the three families who did not exit into stable housing is currently experiencing homelessness but continues to receive services from Connections for the Homeless. Connections will bring this family back into the program if additional TBRA funding is approved. • 20 of the 25 (80%) families' heads of households started or maintained employment during this time period. • 20 of the 25 (80%) families maintained or increased their income while in the program. Several households entered the program with jobs and main tained those jobs at the same income throughout their stay; three families lost jobs due to the pandemic and two obtained stable employment. Connections continues to provide support for these families. • Out of the 66 children served during the reporting period, 58 (88%) are stable and achieving in school. All children advanced to the next grade level. The COVID -19 pandemic has put a strain on all of these families and e -learning is more of a struggle for some than others. If parents do not share the details of their children’s education, Connections may be unaware of any challenges, though they are aware of eight children who are struggling in school. Unless additional funds are allocated for TBRA, some families currently enrolled are at risk for returning to housing instability or homelessness, and could potentially be at higher risk of COVID-19 infection. The proposed extension of HOME funding will allow Connections for the Homeless to continue to provide rental support for families already enrolled in th e program and provide stability for the duration of the COVID-19 pandemic. In addition, a small number of new families may be entered into the program. Attachments: CFTH TBRA Application November 2020 CFTH Program Outcomes CFTH Preliminary FY21 Budget Page 2 of 13 P1.Page 483 of 647 Community Development Dept. Housing & Grants 2100 Ridge Avenue Evanston, Illinois 60201 T: 847.448.8679 HOME Tenant Based Rental Assistance (TBRA) Program Application Application Date: 11/23/2020 SECTION A General Information Applicant Name: Connections for the Homeless Telephone #: 847-475-7070 Contact: Betty Bogg Fax #: 847-864-6558 Address: City / State / Zip: Federal Tax ID #: 2121 Dewey Ave. Evanston IL 60201 36-3343917 E-mail Address: bbogg@connect2home.org SECTION B Activity/Funding Assistance Type: (check all that apply) ✔ Monthly Rental Assistance ✔ Security Deposits ✔ Utility Deposits Funding: Total HOME funds requested: $160,000 Units: Estimated HOME units to be assisted: 10-12 SECTION C Geographic Location Location of Program: County: Congressional District: State Senate District: Cook 9 9 Census Tract: State House District: SECTION D Special Needs Populations If you are proposing to target any special needs populations, check ALL that apply and number to be served: Mentally Disabled ✔ Homeless 40 Chemical Dependencies 8092,8102 18 Page 3 of 13 P1.Page 484 of 647 Physically Disabled Elderly Other: Migrant/Agriculture Workers HIV/AIDS Page 4 of 13 P1.Page 485 of 647 SECTION E Program Summary Program Summary: Describe the proposed rental assistance program and how it will be carried out by your agency. Applicants should address the process and procedures for each of these components (rent standard, program design, groups served, method of payment) and how they will be addressed within a two year program. With HOME funds from the City of Evanston, Connections provides permanent housing and comprehensive services to 20 Evanston families through its TBRA Family Housing program. Families receive rental assistance for 24-months as they work to increase their income and sustain market-rate rent. Connections' TBRA program serves families with children in District 65 or 202 who are homeless or housing insecure. District 65 and 202 social workers refer families to the TBRA program, families could be living in shelters, doubled up with family or friends, or have lost housing to eviction or foreclosure. Families enrolled in the TBRA program are supported by a Case Manager. Connections supports the family in locating and moving into an affordable home and navigating landlord relationships. Each family works with our Case Manager to develop a step-by-step plan to strengthen, stabilize, and secure their family. Families are connected to comprehensive services including: education support, financial assistance for tuition and fees, employment search assistance, resume development, transportation assistance, counseling services, benefits application support, financial literacy, and connections to community providers to meet the families' needs. Families pay 30% of their adjusted gross income toward rent each month and their payment increases over time as they connect to living wage jobs. Connections provides the balance, and the City of Evanston reimburses the agency with HOME funds. The ultimate goal is that within two years, the family is economically stable, sustaining a living wage job, and maintaining permanent housing. SECTION F Selection Procedure Provide a description of the selection procedure or process that will be used to qualify potential tenants. Be certain to include how applicants will be selected for participation (to include preferences). Connections' TBRA Family Housing program was founded 6 years ago in response to a community crisis. Homeless students in Evanston’s public schools were on the rise and there was a lack of resources to meet the needs of unstably housed families. District 65 and 202, the City of Evanston, and Connections partnered to deliver the TBRA program to stabilize, strengthen, and secure Evanston families. Families are referred to the program from District 65 and 202 social workers, through our outreach efforts and from other community partners (Family Promise, the Alliance to End Homelessness in Suburban Cook County, etc.). Families interested in the program are assessed for eligibility and informed of the program rules. The family must be able to: - Establish a lease and utilities in their own name - Follow lease requirements - Agree to have employability assessed for each adult in the household - Agree to have the household assessed for benefits and work with staff to enroll (if eligible) - Participate in service planning and identify their goals to lead to a successful completion of the program - Meet at least monthly with the Case Manager, provide verification of income, pay 30% of the household income toward rent Additionally, families are encouraged to have all children's medical, education, and psychosocial needs assessed and to engage with District 65 and 202 social workers to ensure their children continue to have access to the support and services they are eligible for in the school. Page 5 of 13 P1.Page 486 of 647 SECTION H Administrative Team Please complete for each individual administrative team member to include: name, address, and telephone number. Type Name Address, City, State, Zip Telephone Number Project Administrator Jen Feuer-Crystal 2121 Dewey Ave, Evanston IL 60201 847.475.7070 x108 Financial Administrator Randal Hamburg 2121 Dewey Ave, Evanston IL 60201 847.475.7070 x103 Intake Specialist Jen Feuer-Crystal (temp until new hire made) 2121 Dewey Ave, Evanston IL 60201 847.475.7070 x135 Property/Maintenance Inspector Jen Feuer-Crystal 2121 Dewey Ave, Evanston IL 60201 847.475.7070 x108 SECTION I Administrative Management Plan The applicant must address the following items in the administrative management plan:  Tenant Selection Process  Affirmative Marketing  Equal Opportunity and Fair Housing  Assistance Contract Provide the Administrative Management Plan: The referral process described in Section F is how people are connected to our program. We assess people for eligibility on a first come, first served basis. If eligible, families are offered a spot in program with agreement that they will follow all progr am rules. If the program is full, but families are eligible, Connections will maintain a waitlist and refer to other community resources and o ptions to SECTION G Self Sufficiency If applicant is proposing to target assistance to tenants who are a part of an existing self sufficiency program, provide a brief description of the current program and how the HOME TBRA would be used. None of the tenants in this program will have been enrolled previously in other self-sufficiency programs. We do hope to continue to support the families that graduated or are about to graduate during the pandemic and give them extensions to their time in TBRA. Since the pandemic has created childcare, employment, and other stressors for the families, more time in the program will lead to more stability and better outcomes for the families we serve. We also hope to have capacity to serve at least one new family with these funds. Page 6 of 13 P1.Page 487 of 647 meet the families’ immediate needs. Connections works with nonprofits, businesses, faith communities, m unicipal staff, volunteers, and school districts to bring greater awareness to our work. We also operate street-based outreach to connect with people least likely to engage in our services. We are committed to the mission and work of the office of Fair Housing & Equal Opportunity. All of our programs and services are open to all, regardless of gender, religion, race, ethnicity, sexual orientation, national origin, familial status, or ability. Page 7 of 13 P1.Page 488 of 647 Monthly Utility Allowance Calculations (Round to nearest dollar amount) Utilities Type of Utility (Gas, Electric, etc.) Utilities Paid By Enter Allowances by Bedroom Size 0 Bdrm 1 Bdrm 2 Bdrm 3 Bdrm 4 Bdrm Heating ✔ Owner Tenant 0 0 0 0 0 AC ✔ Owner ✔ Tenant 0 ✔ 0 0 0 Cooking ✔ Owner ✔ Tenant 0 0 0 0 0 Lighting, etc. ✔ Owner ✔ Tenant 0 0 0 0 0 Hot Water ✔ Owner Tenant Water ✔ Owner Tenant Sewer ✔ Owner Tenant Trash ✔ Owner Tenant Total Utility Allowance for Units: 0 0 0 0 0 Source of utility allowance calculation: Local PHA: Utility Company Other: Note: Documentation to support utility allowance claims must be submitted with this application Assistance payments will be paid to: Method used to calculate subsidy: Section 8 Certificate Model Section 8 Voucher Model Owner/Landlord Tenant ✔ Other (describe method): Families will pay 30% of their monthly adjusted gross income toward rent, and this payment amount will increase over time as the family becomes more economically stable. Families will also pay all of their utilities that are not covered by the landlord as a part of the lease. Thus, there are no utility allowances. Connections will regularly assess income to determine the rent payment. Families will pay their portion directly to the landlord. Connections will pay the balance and submit the balance directly to the landlord. Page 8 of 13 P1.Page 489 of 647 SECTION J Marketing Plan Affirmative Fair Housing Marketing Plan Applicant's Name, Address (including city, state & zip code) & Phone Number: Connections for the Homeless 2121 Dewey Ave. Evanston IL 60201 847-475-7070 Approximate Starting Dates Advertising: Occupancy: December 15, 2020 Price or Rental Range From: $ 1,390 To: $ 2,045 Targeting Units: ✔ Homeless Elderly ✔ Large Family Special Needs Handicapped Number of Units: 9 Project's Name, Location (including city, state and zip code): County: Census Tract Scattered Site Administrative and case management offices: 2121 Dewey Ave., Evanston IL 60201 Cook 810200, 809200 Managing/Sales Agent's Name & Address (including city, state and zip code): Jen Feuer-Crystal 2121 Dewey Ave. Evanston IL 60201 Type of Affirmative Marketing Plan (check only one): Project Plan Minority Area White (non-minority) Area Direction of Marketing Activity: White Black Hispanic American Indian or Asian or Pacific Islander Alaskan Native Mixed Area (with % minority residents) Annual Plan (for single-family scattered site units) Marketing Program: Commercial Media (Check the type of media to be used to advertise the availability of this housing): Newspaper/Publications Radio TV Billboards Other (specify) Marketing Program: Brochures, Signs, and HUD's Fair Housing Poster: a) Will brochures, letters, or handouts be used to advertise? No If "Yes", attach a copy or submit when available. b) For project site sign, indicate sign size Logo type size Attach a photograph of project sign and submit if available. c) HUD's Fair Housing Poster must be conspicuously displayed wherever sales/rentals and showings take place. Fair Housing Posters will be displayed in the ✔ Sales/Rental Office Real Estate Office Model Unit Other (specify) Fair housing booklet will be distribbuted to all applicants for housing Community Contacts. To further inform the group(s) least likely to apply about the availability of the housing, the applicant agrees to establish and maintain contact with the groups/organizations listed below that are located in the housing market area. If more space is needed, attach an additional sheet. Notify HUD- Housing of any changes in this list. Attach a copy of correspondence to be mailed to these groups/organizations. (Provide all requested information.) ✔ ✔ Name of Group/Organization: Group Identification: Approximate Date (mm/dd/yyyy): Person Contacted or to be Contacted: School District 65 Homeless parents 12/1/2020 Judith Treadway School District 202 Homeless parents 12/1/2020 Taya Kinzie Family Promise Homeless families 12/1/2020 Tracy McKeithen Address & Phone Number: Method of Contact: Indicate the specific function the Group/Organization will undertake in implementing the marketing program: 1500 McDaniel Ave Evanston IL Telephone word of mouth communication with potential clients known to case managers. 1600 Dodge Ave Evanston IL Telephone word of mouth communication with potential clients known to case managers. 1417 Hinman Evanston IL Telephone word of mouth communication with potential clients known to case managers. Future Marketing Activities (Rental Units Only) Mark the box(s) that best describe marketing activities to fill vacancies as they occur after the project has been initially occupied: Radio ✔ Community Contacts Billboards Newspaper/Publications Brochures/Leaflets/Handouts TV Site Signs Other (specify) Staff has experience. ✔ Yes No On separate sheets, indicate training to be provided to staff on federal, State and local fair housing laws and regulations, as well as this AFHM Plan. Attach a copy of the instructions to staff regarding fair housing. Name of Newspaper, Radio or TV Station Group Identification of Readers/Audience Size/Duration of Advertising Page 9 of 13 P1.Page 490 of 647 DECLARATION All attachments to this application are identified in the appropriate exhibits checklist. All attachments are clearly labeled and provided in the order requested. The undersigned agrees that the City of Evanston may substitute its own figures, which it deems reasonable, for any or all fi gures provided herein by the undersigned. The City of Evanston reserves the right to request additional information, documents, plans, specifications, or other materials as needed or require changes to the information submitted herewith. The undersigned a grees to provide any and all such information, documents, plans, specifications, or other materials, at its own cost, whenever the same are requested to be provided. Applicant Certification: The undersigned certifies that the statements made in this application and all attachments are true, cor rect and complete. Verification may be obtained from any source necessary. Falsification of any of the statements made in this application will, result in the cancellation of any award resulting from the submission of this application. ORIGINAL SIGNATURE REQUIRED: Title: Date: Executive Director Nov. 24, 2020 Page 10 of 13 P1.Page 491 of 647 2121 Dewey Avenue Evanston, IL 60201 847.475.7070 connect2home.org Ending homelessness, one person at a time. Connections’ TBRA Family Housing Program Program Outcomes: July 1, 2019 – July 1, 2020 During the past year, Connections served 25 Evanston families through the TBRA program, including 26 adults and 66 children. The people we serve have accomplished many goals to stabilize, strengthen, and secure their family. Connections has provided a range of support from paying for school tuition and fees, to providing counseling services in partnership with the Josselyn Center, to sending children to sleep-away camp. We provide comprehensive services and support to help people move forward with dignity and confidence and maintain housing for good. During the year we achieved the following outcomes: ➢ Five of the 8 (63%) families that exited the program moved to a permanent destination they could sustain. Of the 3 families who did not exit into stable housing, we feel confident one of them moved into permanent housing but the head of household was not available to complete an exit interview. Another household that exited was able to move in with family in Evanston until identifying a more permanent housing option. The third family exited the program during the global pandemic, is currently experiencing homelessness but continues to receive services from Connections for the Homeless. Should we receive additional TBRA funding, we hope to bring this family back into the program. ➢ 20 of the 25 (80%) families served in this period started or maintained their jobs ➢ 20 of 25 (80%) families served maintained or increased their income while in the program. Several households entered the program with jobs and maintained those jobs at the same income throughout their stay. Of the five households unable to maintain or increase income, three lost their jobs due to the pandemic and two obtained stable employment after exiting the program. Connections continues to provide support for these families. ➢ Out of the 66 children we served during the reporting period (88%), 58 of them are stable and achieving in school. If parents are unwilling to share the details of their children’s education, we may be unaware of any challenges. We were aware of 8 children who were struggling in school. The covid-19 pandemic has put a strain on all our families and Page 11 of 13 P1.Page 492 of 647 connect2home.org Ending homelessness, one person at a time. e-learning is more of a struggle for some families than others. All children advanced to the next grade level. As mentioned above in the educational outcomes, Covid-19 has been a challenging experience that has created even more barriers for TBRA families. A parent of one family maintained one job for many years but recently lost it when her institution shut down due to the pandemic. She finished the program with her only source of income as unemployment benefits. Many families are struggling to maintain their children’s e-learning in addition to childcare needs and their own employment. The multilayered stressors are extremely taxing and has caused some heads of households to leave their employment in order to ensure their children are being cared for adequately. The possibility of extending TBRA funds for the 7 households that recently graduated or are about to graduate the program will allow them to stabilize and maintain their housing through the pandemic. Even throughout the challenges of the last year, we have several individual successes achieved by recent graduates of the TBRA program we would like to highlight. Many TBRA participants have found or maintained steady employment, a testament to hard work and perseverance. o One mother is now working in a full-time accounting position o A father kept job throughout the program and pandemic and is excelling o We continue to support a TBRA graduate in finishing her nursing degree! o Two TBRA participants worked as Connections for the Homeless employees during the pandemic and one is now on permanently To ensure the success of our participants in their many goals, we continue to support parents with education expenses through the purchase of books, covering license fees and supplementing tuition after grants, loans, and scholarships have been exhausted. We are supporting our families who have new or existing food insecurity concerns through food pantry access, benefits assistance, and gift cards for food. Finally, we have connected families to therapists and other resources in the community through our strong partnerships. Page 12 of 13 P1.Page 493 of 647 Fiscal Year 2021 Operating Budget Preliminary Approval Agency Total FY21 Private Funding 2,681,106 Events 396,000 Public Funding 8,182,282 Client, Contracted and Other Income 87,000 Released from Restrictions - Total Revenue 11,346,388 Expenses Personnel 4,458,823 Staff Recruitment, Training and Development 38,935 Occupancy 319,858 Vehicles 21,163 Direct Support to Individuals 5,662,871 Professional and Contractual Services 464,718 Equipment and Supplies 128,242 Office Management 135,899 Insurance 45,833 Interest Expense 11,150 Depreciation and Amortization 54,896 Other Non-Cash Expenses - Miscellaneous Expense 2,000 Total Expenses 11,346,388 Net Income (Loss)- Page 13 of 13 P1.Page 494 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Kumar Jensen, Chief Sustainability & Resilience Officer CC: Lawrence Hemingway, Director of Parks, Recreation and Community Service; David Stoneback, Public Works Agency Director Subject: Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Ordinance 78 -O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas. Council Action: For Introduction Summary: The Climate Action and Resilience Plan (CARP) commits the City to work to "Preserve, restore, and expand Evanston’s urban canopy, natural areas, native vegetation and green space to maintain and increase carbon sequestration, improve stormwater runoff dete ntion, improve air quality, energy efficiency and livability and reduce adverse urban impacts on humans and key species such as birds and pollinators." Natural Areas provide valuable and critical natural habitat to all sorts of beneficial wildlife and critters including birds and pollinators. Native plants and vegetation also improve local air quality, sequester carbon in the soil and plant fibers and, can oftentimes, improve stormwater absorption and retention. Additionally, Natural Areas provide opportu nities for recreational and community building that can serve to strengthen community bonds, networks and relationships between neighbors and residents. The proposed Natural Areas ordinance seeks to protect sections of public land that have been and continue to be managed by committed volunteers. Over the years disparate groups of resident volunteers have donated thousands of hours of their time and energy to remove invasive species, lay mulch, plant plants, weed and hold educational events in these spac es. P2.Page 495 of 647 The resident of allows that process groups establish will ordinance Areas Natural a volunteers to propose to take under their stewardship portions of existing public land, such as a part of a park, to manage as a Natural Area. Residents interested in establishing a new Natural Area will be required to submit a proposal that includes the items listed in the attachment titled, Natural Area Proposal Requirements. The ordinance provides for the following: 1. A definition for Natural Areas within the City's Code 2. Establishing a contact person within the City, the Natural Areas Officer, to handle relationships with resident volunteers 3. Limiting active recreation on designated Natural Areas to minimize damage to areas that are being maintained with ecologically principles as the primary concern 4. Ensuring City Council serves as the ultimately decision maker in modifying the list of Natural Areas 5. Requiring an annual report from each volunteer group to the Natural Areas Officer. 6. The ordinance Ethe by support is and a of off builds Board vanston Environment proclamation issued by Mayor Hagerty establishing April 27, 2019 as Natural Area Day. Potential candidates for Natural Areas could include: 1. The Ladd Arboretum 2. Sections of Harbert-Payne Park 3. Sections of Twiggs Park 4. The Clark Street Bird Sanctuary 5. The Habitat Garden at the Civic Center The City would like to thank the existing volunteer groups that continue to maintain and manage informal natural areas throughout the community including, but not limited to the sites listed above. Attachments: Ordinance 78-O-20 Amending City Code Section 7-10, City Parks Natural Area Proposal Requirements Ladd Arboretum Natural Area Ecological Management Schedule Page 2 of 12 P2.Page 496 of 647 12/2/20 78-O-20 AN ORDINANCE Amending Title 7, Chapter 10 “City Parks” BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 7-10 “City Parks” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Chapter 10 – City Parks and Natural Areas SECTION 2: City Code, subsection 7-10-1, “Designation of Public Parks”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: “Designation of Public Parks and Natural Areas” A. A Natural Area shall be designated by agreement of the Environment Board; Parks and Recreation Board; and Natural Areas Officer subject to approval by City Council. B. To be considered for designation as a Natural Area, a site will have an ecological management plan approved by the Natural Areas Officer, must be located on public land leased to or owned by the City of Evanston, and mapped and managed by qualified and committed volunteer stewards in accordance with the site's ecological management plan. C. Prior to designation of a Natural Area, the organization or group proposing the new Natural Area shall conduct community education on the concept of Natural Areas, permissible uses, and public benefits to neighboring areas. SECTION 3: City Code Section 7-10 of the Evanston City Code of 2012, as amended, is hereby amended as follows: 7-10-9. – DEFINITION OF NATURAL AREAS. “Natural Areas” as used in this Title are public lands that are managed to provide habitat for diverse, regionally native plant and animal communities and associated benefits for humans. Page 3 of 12 P2.Page 497 of 647 78-O-20 2 SECTION 4: City Code Section 7-10 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-10-10. – NATURAL AREAS OFFICER RESPONSIBILITIES A. The Director of the Public Works Agency shall designate a “Natural Areas Officer” who is knowledgeable about natural land management. B. The Natural Areas Officer may authorize additional actions or prohibitions in Natural Areas regarding planting plans, reconfiguration of vegetation and paths, and similar activities taking place on public land. C. City staff with responsibilities related to public lands, such as parks, shall consult with and follow policies and procedures established by the Natural Areas Of ficer with regard to Natural Areas. SECTION 5: City Code Section 7-10 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-10-11. – PERMISSIBLE USE. A. The following activities are permissible uses and are subject to the provisions of this Section: 1. Passive recreation and educational activities that do not significantly impact soil, vegetation, or wildlife. B. As the Natural Areas Officer determines, animal or plant controls may be used in the Natural Area according to specifications and in compliance with City policy. C. Violations. 1. Violations of this Section shall be punishable by restricting access to the Natural Area, and/or, 2. Violations of this Section shall be punishable by fines of no more than $50.00 per offense. Each offense shall count as a separate violation. SECTION 6: City Code Section 7-10 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-10-12. – Preservation of Natural Areas. A. Any modification proposed for a Natural Area is subject to prior review and approval by the Natural Areas Officer, the Evanston Environment Board and the Page 4 of 12 P2.Page 498 of 647 78-O-20 3 Parks and Recreation Board. Such modifications may include but are not limited to changes in boundaries, management plans, and prop osed uses. B. Failure of the volunteer group(s) to care for and maintain the designated Natural Area may result in the Natural Area being removed from the list of designated Natural Areas. C. Volunteer Stewards for each Natural Area must prepare and submit an annual report to the Natural Areas Officer each year for each Natural Area. SECTION 7: City Code Subsection 7-9-4 (A)(1), “POWERS AND DUTIES”, of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: A. Perform the duties prescribed by 65 ILCS 5/11-91-1 et seq., as amended. Specifically, the Board must: 1. Provide direction for the planning, design and maintenance of all playgrounds and recreational facilities owned and/or leased by the City of Evanston; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalid ity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable 78-O-20 shall be in full force and effect after its passage and approval. SECTION 10: This ordinance shall be in full force and effect on June 1, 2021. Page 5 of 12 P2.Page 499 of 647 78-O-20 4 SECTION 11: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be r eceived in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporate Counsel Page 6 of 12 P2.Page 500 of 647 Natural Area Proposal Requirements Applicants must: 1. Justify and explain the benefit of the proposed Natural Area over the existing land use (if appropriate) 2. Identify the specific tasks the City would be expected to perform to develop the Natural Area and provide a cost estimate for those tasks 3. Develop a maintenance plan for the Natural Area indicating an estimated annual maintenance cost 4. Provide a letter indicating the number of volunteer hours committed to maintaining the Natural Area on an annual basis 5. Ensure that each volunteer execute the City’s liability waiver 6. Submit an annual report each December that includes: a. A maintenance log of activities completed and volunteer hours spent for the current year b. Proposed work actives for the next year including information on any pesticides, herbicides or other treatments proposed to be used. Page 7 of 12 P2.Page 501 of 647 Ecological Management Schedule | Ladd Arboretum Natural Area ​ ​3.21.19 Updated 1.6.20 Dates 2019–2020 Site Steward Wendy Pollock Approved by Public Works Agency, City of Evanston Overview The Ladd Arboretum was founded in 1959 on a 17-acre strip of land between the North Shore Channel and McCormick Boulevard. The arboretum is divided by Bridge Street into two roughly equal sections. The Ladd Arboretum Natural Area occupies most of the northeast sector. The City of Evanston holds a long-term lease on the property from the Metropolitan Water Reclamation District. At the time of European arrival, the area was wet prairie. The land was drained beginning in the 1850s, first for a road, then for farming and building. In 1910, the North Shore Channel was completed as part of the regional sewage and stormwater management system. In a number of areas, soft blue clay from excavation of the channel had been spread onto the surrounding land. After decades of continued hard use, the heavy clay soil here was (and remains) compacted and degraded. Tree planting began in 1960. In 2007, an updated plan endorsed the arboretum’s “rustic character and natural setting” and identified as a key objective increasing biodiversity “by removing invasive and non-native plant species and revegetating areas with native plant material.” A 2017–2019 grant from the National Fish & Wildlife Foundation’s Chi-Cal Rivers Fund has helped to accelerate invasive clearing and replacement with native vegetation. Site conditions The Evanston Ecology Center is located just off Bridge Street. Areas immediately surrounding it are heavily used. An asphalt bicycle path runs near McCormick Boulevard the length of the arboretum. An informal path used by dog-walkers, children walking to and from school, and others follows the channel bank for part of the distance from the Ecology Center toward Green Bay Road. The Ladd Arboretum Natural Area runs along the channel bank for approximately 2,000 feet, skirting the Ecology Center’s meadow and nature play area, opening out when it reaches the Grady Bird Sanctuary, and extending northeast to Green Bay Road. Even as the arboretum’s level areas were being planted in the years after its 1960 dedication, the channel bank was filling in with non-native invasives (primarily buckthorn, Asian honeysuckle, garlic mustard, Norway maples), low-quality native trees (box elder, cottonwood), and elms and ashes, most of which are now dead, dying, or regrowing as small understory trees. Other native trees scattered along the bank included hackberries, basswoods, black cherries, black walnuts, sycamores, and Ohio buckeyes. Woody vines include grape and Virginia creeper. Page 8 of 12P2.Page 502 of 647 Beginning in 2017, sections of the bank have been cleared and thinned to create a series of zones for replanting. As of fall 2019, these zones extend along approximately 1,300 feet of the bank; we plan to reach Green Bay Road by Spring 2021. The aim is a layered structure of trees, shrubs, and herbaceous plants t​hat provide food and shelter for birds and pollinators throughout the year. ​In addition, we are extending the mulched path that follows the top of the slope near the channel. List of trees, shrubs, vines, and herbaceous plants Overall goals A.Maintain and expand habitat for migratory and woodland birds B.Preserve existing native plants C.Reduce threats of invasive plants D.Improve public access and appreciation. Management objectives Activities Crew Season Remove invasive non-native woody plants Buckthorn (​Rhamnus spp​), Asian honeysuckle (​Lonicera spp​), multiflora rose (​Rosa multiflora​), white mulberry (​Morus alba​), burning bush (​Euonymus alatus),​ tree of heaven (​Ailanthus altissima​), callery pear (​Pyrus calleryana​), Norway maple (​Acer platanoides​), Japanese barberry (​Berberis thunbergii​). Also mohican viburnum (​V. lantana​), and highbush cranberry (​V. opulus​) if they threaten native vegetation. Pull, dig, cut seedlings and re-sprouts. Volunteers Spring, summer Remove invasive non-native woody plants Buckthorn (​Rhamnus spp​), Asian honeysuckle (​Lonicera spp​). Also mohican viburnum(​V. lantana​), and highbush cranberry (​V. opulus​) if they threaten native vegetation. Cut and herbicide stumps, resprouts. Volunteer groups with follow-up by COE or licensed operator Fall into early spring Remove dead and diseased trees, reduce deep-shading trees <6” DBH Mark and remove as required. COE Forestry Winter Reduce threats of invasive non-native weeds See detailed lists below. Scout for invasives. Pull, dig, or cut to help native plants establish and thrive. Disturb soil as little as Volunteers. Herbicides applied by Spring, summer, fall Page 9 of 12P2.Page 503 of 647 possible. Herbicides used in limited circumstances. licensed operator. Restore native plant species New plants are selected primarily from a ​Master plant list developed by Living Habitats for channel sites (2017). Plant trees, shrubs, forbs, grasses, sedges native to region as new areas are cleared. Replace plants that fail, fill in gaps. Collect and disperse seeds. Volunteers, COE staff Spring and fall Maintain habitat and native plants Monitor native plants. Fence, water, mulch as needed. Cut down prairie plants in spring. Volunteers, COE staff Spring, summer, fall Maintain paths, edges Volunteers, COE staff Winter, spring Clean up trash and landscape waste Coordinate clean-up days and large pickup with COE, volunteer groups. Staff keep area around Ecology Center free of litter. Volunteers, COE staff Spring, summer, winter, fall Cut or pull these aggressive non-natives Sweet clover (white, yellow) Mugwort (in front of Ecology Center, north of Grady Bird Sanctuary) Reed canary grass (small patches in front of Ecology Center) Invasive thistles Field bindweed Black medic Shepherd's purse Common burdock Creeping smartweed Japanese knotweed Wintercreeper Lily of the valley (Zone C) Cut or pull these non-natives before they go to seed As native plants grow in, these plants will be less of a problem than the aggressive non-natives listed above. Ground ivy Queen Anne’s lace Common plantain Common purslane Field pennycress Common chickweed Common chicory Curly dock Wild mustard Dandelions Nipplewort (Lapsana communis) Cut or pull these aggressive native plants Yellow nutsedge (around dock) Giant ragweed Page 10 of 12P2.Page 504 of 647 Canada goldenrod Common ragweed Horseweed Poison ivy (when close to paths and work areas) Control these native plants as needed to make room for more conservative plants Grey dogwood Black raspberry Evening primrose Virginia creeper Drummonds aster Common milkweed Pokeberry Grape Avens (Geum, at least 2 spp) Lamb's quarters Prostrate spurge Yellow wood sorrel (Oxalis fontana) Prunella vulgaris Wild lettuce Stinging nettle Black-seeded plantain Stickseed (Hakelia) Bidens Keep an eye out for these very aggressive non-natives and act fast Lesser celandine (NE of Burt’s Bees beds) Epipactis helleborine (along path near dock area, near Grady Sanctuary) Teasels (along McCormick Boulevard in front of Ecology Center) Crown vetch Birds foot trefoil Purple loosestrife Leafy spurge (Euphorbia esula) Cattails Common reed Oriental bittersweet Along the channel banks: Zone A: ​From Bridge Street to just beyond large cottonwood opposite picnic area. Canopy trees include black walnut, hackberries, linden. Understory includes staghorn sumac plus small trees and shrubs added in 2018. Elderberries, ninebark, serviceberries, woodland ferns, flowers, grasses, sedges established around dock area. Zone B​: Open area opposite meadow, ending at boulder next to path and extending beyond the nature play area along a narrow section of the slope. Flowers, grasses, and sedges on level ground; shrubs and scattered trees on slope. Most were planted between Fall 2017 and Fall 2018. Zone C: ​Wide partly level area from sycamore and pine on far edge of nature play area to second bench. Slope was planted in September 2018. Zone D: ​Channel bank opposite ​Grady Bird Sanctuary,​ from second bench to large hackberry and Korean spice viburnum. Planted in Spring 2019. Zone E: ​Opposite to just beyond ​Burt’s Bees Gardens​, ending at large oak. Includes shrubs and forbs around outfall, planted in Fall 2018, and roses, elderberries, and raspberries planted in 2018 and 2019. Zone F:​ From large oak shortly beyond outfall to bench next to asphalt path. Planted in Spring and Fall 2019. Other areas: Grady Bird Sanctuary Burt’s Bees Pollinator Gardens: ​ Flower beds planted in 2014; area also includes oak trees and two spicebush beds. Page 11 of 12P2.Page 505 of 647 Oliver’s Serviceberry Grove​ Red twig dogwoods revived, serviceberries planted in 2018. Sedge and heuchera added Spring 2019. Rain gardens: ​Behind Ecology Center at two corners of building. Installed and maintained by Nature’s Perspectives. Page 12 of 12P2.Page 506 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Nyden, Community Development Director; Scott Mangum, Planning & Zoning Manager Subject: Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District. Date: December 14, 2020 Recommended Action: The ZBA and staff recommend the adoption of Ord. 121 -O-20 granting approval for a Banquet Hall, "Eight Hundred", in the C2 Commercial District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district. Council Action: For Introduction Summary: The applicant, Andrea Liss, proposes to modify her existing stationery and graphic design studio that has been severely impacted by Covid-19, and instead operate a Banquet Hall that is outdooand showroom the in events refined for venue boutique a intimate r terrace/courtyard at 800 Greenwood St. The proposed capacity is between 10 and 50 individuals, and the hours of operation between 11 a.m. and midnight. Most events will be between 2 and 5 hours in length. The number of employees will remain minimal as fo od, beverage, valet, and other vendors will be brought in and catered toward individual events. Limited use of amplified music is proposed, but will be operated at an appropriate level (ie. electric violin; not an entire amplified band) and is not anticipated regularly. To accommodate parking for events, the applicant proposes the use of some on -street spaces, which become widely available during the evening, as well as a complimentary valet service to shuttle patrons between the venue and proximate surface lots and parking structures. With this in mind, the applicant believes the proposed use will have a minimal impact on neighboring properties. Comprehensive Plan: P3.Page 507 of 647 The Evanston Comprehensive General Plan encourages the utilization of vacant and underutilized businesses along existing commercial corridors that can add sales tax revenue and encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed use has the potential to support local businesses, provide a niche venue with an established client base, and add to the overall vibrancy o f a currently under-developed commercial/business district between Dempster and Greenwood Street. Legislative History: October 20, 2020 - The Zoning Board of Appeals unanimously recommended approval of the special use with the following conditions: 1. Amplified music shall not be permitted outdoors beyond 11 p.m. Sunday through Thursday and midnight Friday and Saturday. 2. Parking and valet proposal shall be re-reviewed by the Design & Project Review (DAPR) Committee within 12 months of special use approva l. 3. Substantial compliance with the documents and testimony on record. October 20, 2020 ZBA Packet Attachments: 121-O-20 Special Use Permit for Banquet Hall in C2 District 800 Greenwood Public Comments not in ZBA Packet Findings For Special Use for 800 Greenwood Street ZBA Draft Meeting Minutes of October 20 2020 Page 2 of 17 P3.Page 508 of 647 11/10/2020 121-O-20 AN ORDINANCE Granting a Special Use Permit for a Banquet Hall Located at 800 Greenwood Street in the C 2 Commercial District (“Eight Hundred”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on October 20, 2020, pursuant to proper notice, to consider case no. 20ZMJV-0058, an application filed by Andrea Liss (the “Applicant”), for the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 800 Greenwood Street (the “Subject Property”) and located in the C 2 Commercial District, for a Special Use Permit to establish, pursuant to Subsection 6-10-4-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Banquet Hall business on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Banquet Hall business met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2020, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approved the application in case no. 20ZMJV-0058; and Page 3 of 17 P3.Page 509 of 647 121-O-20 ~2~ WHEREAS, at its meetings of December 14, 2020 and January 11, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Banquet Hall business on the Subject Property as applied for in case no. 20ZMJV- 0058. SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. The use of amplified outdoor music shall not be permitted beyond 11:00 p.m . Sunday through Thursday and midnight Friday and Saturday, and; C. There shall be a re-review of the proposed parking plan by the Design and Project Review Committee within twelve (12) months, and; D. Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of th is ordinance with the Cook County Recorder of Deeds. Page 4 of 17 P3.Page 510 of 647 121-O-20 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 17 P3.Page 511 of 647 121-O-20 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 12 (EXCEPT THE SOUTH 30 FEET AND THE WEST 40 FEET THEREOF) AND LOT 13 (EXCEPT THE SOUTH 30 FEET THEREOF) IN A.J. BROWN’S SUBDIVISION OF BLOCK 40 IN THE CITY OF EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. COMMONLY KNOWN AS 800 GREENW OOD STREET PIN # 11-18-329-012-0000 Page 6 of 17 P3.Page 512 of 647 10/22/2020 CITY OF EVANSTON Mail - New form response notification https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-f%3A1681118709113020309%7Cmsg-f%3A16811187091130…1/1 Melissa Klotz <mklotz@cityofevanston.org> New form response notification 1 message Google Form <smangum@cityofevanston.org>Tue, Oct 20, 2020 at 7:22 PM Reply-To: smangum@cityofevanston.org To: mklotz@cityofevanston.org, csterling@cityofevanston.org Your form has a new entry. Here are all the answers. Name Vince Gerasole and Heidi Umbhau Address of Residence 1335 Elmwood Avenue Please leave your phone number (for phoning in) or email (for video comment through Zoom platform) so that we may identify and call on you for your public comment and you may be able to call/video in. 312 446 5835 How would you like to make your public comment?Written (see below) Agenda Item (or comment on item not on the agenda)Agenda Item Provide Written Comment Here I want Andrea to succeed and she is a great neighbor, my only concern is music ppast 11 pm. Sent via Google Form Notifications Page 7 of 17 P3.Page 513 of 647 10/22/2020 CITY OF EVANSTON Mail - New form response notification https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-f%3A1681116009281716915%7Cmsg-f%3A16811160092817…1/1 Melissa Klotz <mklotz@cityofevanston.org> New form response notification 1 message Google Form <smangum@cityofevanston.org>Tue, Oct 20, 2020 at 6:39 PM Reply-To: smangum@cityofevanston.org To: mklotz@cityofevanston.org, csterling@cityofevanston.org Your form has a new entry. Here are all the answers. Name Yvette Meltzer Address of Residence 1407 ELMWOOD AVE Please leave your phone number (for phoning in) or email (for video comment through Zoom platform) so that we may identify and call on you for your public comment and you may be able to call/video in. yvettemeltzer@yahoo.com How would you like to make your public comment?Written (see below) Agenda Item (or comment on item not on the agenda)Special Permit Request for Special use for a Banquet Hall at 800 Greenwood Position on Agenda Item Opposed Provide Written Comment Here Living within 500 feet of this venue we are strongly opposed to this use of the space. In the time of COVID it is inappropriate to have gatherings of 50 people in a residential neighborhood. We are concerned about people walking through the neighborhood and the spread of Covid . We already are squeezed out of parking as people choose not to pay the parking fees on Greenwood and instead park on Elmwood. Having so many cars coming into the neighborhood is unwelcome. Banquets often serve alcohol and people leaving an event may be loud and unruly. We have no interest in having a banquet hall as a neighbor. Please vote NO! Thank you! Sent via Google Form Notifications Page 8 of 17 P3.Page 514 of 647 10/27/2020 CITY OF EVANSTON Mail - Zoning Variance Request for 800 Greenwood. https://mail.google.com/mail/u/0?ik=4762073d7a&view=pt&search=all&permthid=thread-f%3A1681713110458470764%7Cmsg-f%3A16817131104584…1/1 Melissa Klotz <mklotz@cityofevanston.org> Zoning Variance Request for 800 Greenwood. 1 message KATHERINE ROGERS <kg.rogers@comcast.net>Tue, Oct 27, 2020 at 8:49 AM To: "mklotz@cityofevanston.org" <mklotz@cityofevanston.org> Dear Ms. Klotz, I am a home owner at 1329 Elmwood Avenue, Evanston, and am writing to say that I am not in favor of the requested variance for the 800 Greenwood property. The requested variance to lease the space as an events venue would conflict with the normal expectations of residential living. Issues of parking (already a strain in this area) and noise after set hours negatively impact the family neighborhood where we go to bed early and hope to park near to our homes. As the property under discussion shares half the block with residential homes it would be a fundamental change to the zoning. I regret that I missed the zoning hearing when this request for a variance was discussed. And would be happy to provide any other form of input to help raise the awareness of this issue. Would you please let me know where I might go to track any developments or decisions on this requested zoning variance? Thank you. Katherine Rogers 1329 Elmwood Avenue Page 9 of 17 P3.Page 515 of 647 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@ci tyofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on October 20, 2020, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 Case Number: 20ZMJV-0 058 Address or Location: 800 Greenwood Street Applicant: Andrea Liss, “Eight-Hundred” Proposed Special Use: Banquet Hall Page 10 of 17 P3.Page 516 of 647 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@ci tyofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. The use of amplified outdoor music shall not be permitted beyond 11:00pm Sunday through Thursday and midnight Friday and Saturday, and; 2. Re-review of the proposed parking plan by the Design and Project Review Committee within 12 months, and; 3. The project be developed in substantial compliance with the documents and testimony on record for the case. Page 11 of 17 P3.Page 517 of 647 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@ci tyofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 Attending: Vote: Aye No ___X__ Max Puchtel __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___ ___ Jill Zordan _____ ____ ___X___ Violetta Cullen __X__ ____ _______ Lisa Dziekan _____ _ ___ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ Page 12 of 17 P3.Page 518 of 647 Page 1 of 5 Zoning Board of Appeals NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, October 20, 2020 7:00 PM Via Virtual Meeting Members Present: Violetta Cullen, Myrna Arevalo, Kiril Mirintchev, Max Puchtel, Mary McAuley Members Absent: Jill Zordan, Lisa Dziekan Staff Present: M. Klotz, C.W. Sterling Presiding Member: Violetta Cullen _____________________________________________________________________ Declaration of Quorum With a quorum present, Chair Cullen called the meeting to order at 7:03 p.m. Suspension of Rules for digital meeting Ms. McAuley motioned to suspend the rules to permit members to convene via virtual meeting. Second by Ms. Arevalo and approved 5-0. Minutes Ms . McAuley motioned to approve the meeting minutes of September 15, 2020. Second by Mr. Mirintchev and approved 5-0. 800 Greenwood Street ZBA 20ZMJV-0058 Andrea Liss, proprietor, submits for a special use for a Banquet Hall, “Eight Hundred”, in the C2 Commercial District (Zoning Code Section 6-10-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms . Klotz read the case into the record. Andrea Liss , proprietor, explained the proposal:  Gave a brief description of the proposed use and her history in the space since purchasing it many years ago  Business has been severely impacted by COVID  All client events cancelled into 2022  Inspiration for the idea is necessity  Refined micro-events in her design studio and terrace  Use a preferred list of vendors  29 years of experience in special events  Loyal client base across the gold coast and north shore  Explained hours of operation and asked about extending hours to 1am on weekends to be more congruent with competitors. Page 13 of 17 P3.Page 519 of 647 Page 2 of 5 Zoning Board of Appeals Ms. McAuley stated she was familiar with the location and the venue makes a certain amount of sense, but opening until 1am on weekends might be a problem for residential properties in close proximity. Have you received feedback from residential neighbors ? Ms. Liss stated she had not received any immediate feedback from neighbors but would talk to adjacent neighbors. Some neighbors said they would call in today. Ms. McAuley: 1am depends on the type of music thats being played. It is a concern, but one she would entertain once the neighbors gave feedback. Ms. Liss : Does have letters of support from most adjacent neighbors Ms. Klotz: read a letter of opposition received in the last hour , noting parking and noise as immediate concerns due to proximity to the residential homes. Chair Cullen: Asked about DAPR restrictions for music and parking being reviewed in 12 months time? Is this something that would assuage neighbors concerns? Ms. Liss : Explained the parking plan including the use of a valet. Open to other suggestions but the location is relatively deserted on nights and weekends. For smaller events it seems appropriate. Hours are consistent with other similar uses approved in Evanston. Ms. McAuley: On weekends and evenings, that is correct. Ms. McAuley: Love the idea of activating the courtyard, but if dumpsters were moved to the alley as is typical, some concerns may come up regarding trash removal after big events. Can you discuss this as well as activation of the courtyard due to its size? How would social distancing occur ? Ms. Liss: Garbage and dumpsters didn’t exist for 20+ years, but now we’re contracted with Groot and they come twice a week. Willing to extend this if needed. The outdoor terrace is something we’re so excited about. We c an get 50 people but comfortable for sit-down is 35 or so. 50 would be a mingling event that was s tanding only. Mr. Puchtel: You are requesting to increase hours for music F-S to 1am? Would it be ok to have music if it wasn’t amplified? Would you be willing to move music indoors after midnight? Ms. Liss : Perhaps not in conflict, and yes I suppose moving the party inside would work if thats what is needed. Ms. McAuley: Proximity to residential would be better served to limiting hours as recommended by DAPR. I wouldn’t push 1am at this location, particularly because this is going to City Council and they can ultimately determine if the hours are appropriate or not. Ms. Liss : This is acceptable. Page 14 of 17 P3.Page 520 of 647 Page 3 of 5 Zoning Board of Appeals Public Comment: 912 Greenwood, Dave Simmons: Some s imilar concerns with my earlier email in regards to traffic. If there is catering trash in the alley dumpsters, it may cause problems with rodents. If traffic is going on around midnight, there would be a lot of people outside leaving, coming and going. This is a quiet neighborhood. Concerns with this use in a residential area. Ms. Liss : Responds that she would likely have 20-30 person events. Garbage would be picked up every morning if that’s what is needed. Perhaps the valet could not traverse the residential distric ts and go toward Chicago Ave. The area is zoned C2, and this is a listed special use. I am willing to give out my number to allow neighbors to ask her to mitigate if things become too loud or obstructive. Ms. McAuley: I have similar concerns with the use in this location in regards to tra ffic, but think that the DAPR conditions are appropriate. Parking would be reviewed in a years time. If the use and traffic were problematic for neighbors, there is potential for restitution. Mr. Simmons: This would be appropriate and assuages my concern. Ms. McAuley: Your feedback is appreciated Mr. Simmons . Ms. Liss: Would it just be parking and not the whole use that would be re-reviewed? Ms. McAuley: Correct. DAPR thought it was a good use, but had two good conditions for hours and parking. Mr. Simmons: Music at 11pm is not appropriate either. It reverberates off the railroad tracks and pushes sound into the neighborhood. 10pm is more appropriate in my mind. Chuck Oseberg at 912 Greenwood: Concerned about parking, but appreciates that it would be looked into by DAPR and is happy if they could get in touch with Ms. Liss if there were problems. There wouldn’t be music every night and it likely wouldn’t be amplified. It’s not a music venue. Ms. Liss : Correct. Mr. Oseberg: Parking is the concern for me, not the music . Vince and Heidi, House closest to the proposed venue: We are supportive of the business because Andrea will do a great job. W e want to support her as a neighbor. We have some conc erns with music going to 11pm but think it is a lovely venue and it isn’t 7 days a week of intense use. There is some concern about the music if its loud and amplified, but expects it won’t be often. Applauds Ms. Liss for the effort to pick up and dispose of trash. Parking is awful here, but there s ounds like there are good guidelines in place to address this concern. We want to support small businesses like this, especially now. Page 15 of 17 P3.Page 521 of 647 Page 4 of 5 Zoning Board of Appeals Ms. McAuley: Shutting down the business or music at 10pm if other venues are open later, would put her business at a disadvantage. The key is open communication between the venue and the neighbors. 10pm would be a huge burden on the business and make it non-competitive. Vince: Only concern was for outdoor music , not indoors. Dan Simmons: Amplified music is really the problem, but other music, even outdoors would be fine. Dan Clark 1325 Elmwood: Andrea does amazing work. We are s upportive of the use! Ms. Liss: The venue is too small for loud music, it would be terrible. What I’m proposing is like an electric violin or guitar. I don’t want to do anything that would make any of my neighbors unhappy and would bend over backward to make this happen and make them approve and support it. Vince: We should be supportive of a small business. This isn’t like a Casino. I’m the closest house to this use and I support it with the necessary processes that are being talked about Deliberation: Chair Cullen: I approve of this use and agree we need to support a small business that is locally owned. Ms. Arevalo: I am also s upportive. The business plan and all the accommodations by Andrea is commendable and thoughtful. Everything involved in this project is exemplary . Mr. Mirintchev: I am also s upportive. The concerns are real, but the adjacent two properties are more commercial than residential. I know this location very well. Parking is an issue, but the conflict is likely not to occur, especially with the valet and hours for the events. I support the 12 month reevaluation of parking. This is important. Mr. Puchtel: I am in favor of the project. Andrea is a responsible business owner and the DAPR conditions are prudent and reasonable. I have no doubts that any concerns that may arise can and will be resolved. Ms. McAuley: I am also s upportive of the use and a long time Evanstonian. Reading of standards: A. Yes B. Yes C. Yes (MM Would like to add condition for review by DAPR) D. Yes E. Yes F. Yes G. NA Page 16 of 17 P3.Page 522 of 647 Page 5 of 5 Zoning Board of Appeals H. NA I. Yes Ms. McAuley made a m otion for approval with conditions on hours of operation (exterior music end at 11pm SU-TH and 12am F-S and review of parking in 12 months by DAPR as well as development in s ubstantial compliance with the documents and testimony on record. Ms. Arevalo seconded the motion and unanimously approved 5-0. Adjourned 8:45pm Page 17 of 17 P3.Page 523 of 647 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Cade Sterling, Planner I CC: Johanna Nyden, Community Development Director; Melissa Klotz, Zoning Administrator Subject: Ordinance 125-O-20, Special Use for a Convenience Store, "Munchies", at 1235 Dodge Avenue in the C1 Commercial District. Date: December 14, 2020 Recommended Action: The Zoning Board of Appeals and Planning and Zoning Division Staff recommend the adoption of Ord. 125-O-20, granting Special Use approval for a Convenience Store, "Munchies", in the C1 Commercial District. Alderman Braithwaite has requested suspension of the rules for introduction and action of this item. Council Action: For Introduction and Action Summary: Site Background 1235 Dodge Avenue is a multi-tenant one-part commercial building in the C1 Commercial District. The subject property is located on the east side of Dodge Avenue. The closest major cross street is Dempster Street one-half block to the north. The space is served by a public alley to the east. It is immediately surrounded by the following zoning districts: North: C1 - Commercial District South: C1 - Commercial District East: R3 - Two-Family Residential District West: C1 - Commercial District Proposal The applicant proposes operating a Convenience Store at 1235 Dodge Avenue. The Zoning Ordinance currently defines this use as: P4.Page 524 of 647 Convenience Store: Any food store establishment having a building size or occupying a sales floor space under three thousand two hundred (3,200) square feet. (Ord. 114-O-02) Food Store Establishment: A building or portion thereof where the direct retail sale of food items such as meats, cereals, grains, produce, baked goods, dairy products, canned and frozen prepared food products, beverages, cleaning supplies, pet food and supplies, pharmaceuticals, over-the-counter medicines, personal products, household goods, books and magazines, plants, and other sundry and similar items are available to be purchased by the consumer. "Food store establishments" shall include, but not be limited to, a candy or confectionery store, grocery store, a food and drug supermarket, meat or fish market, fruit and vegetable market, retail bakery, and other uses similar in nature and impact. of type or use any other not shall establishment" store "Food include establishment that is otherwise listed specifically in a zoning district as a permitted or special use. Seating for the consumption of food and/or beverages by customers is prohibited. (Ord. 39-O-95) The applicant proposes to operate a convenience store with chips, candy, tobacco products, soda, and medicine for sale. The applicant proposed the sale of tobacco to consist of 10% of total sales. Notably, the sale of tobacco must be less than 50% of total sales as to not qualify as a Smoke Shop. The applicant states that tobacco products would be stored behind the sales counter and would only be accessible by employees. The use will have two employees and hours of operation will be between 7 a.m. and 9 p.m. with peak hours anticipated between noon and 3 p.m. The applicant states that 5-7 parking spaces exist at the rear of the building and that both employees and customers would utilize these spaces. However, it is unclear how these spaces would be identified, and City Staff has concerns with customers traversing the alley and driveway to access the store from Dodge Avenue, especially during inc lement weather. It is more likely that customers would utilize on-street parking spaces located south of the storefront. City Staff had additional concerns that due to the convenience nature of the use, customers would likely park directly in front of the store where no parking exists, potentially obstructing the bike lane. Similarly, due to the business being accessed not directly from the street, but rather a shared corridor on the building's interior, staff raised concerns with congestion and ease of access. Finally, the applicant suggests that deliveries would occur at the rear of the building, utilizing the alley rather than the street. Comprehensive Plan: The and vacant of utilization the Comprehensive Plan General Evanston encourages underutilized businesses along existing commercial corridors that can add sales tax revenue and encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Page 2 of 14 P4.Page 525 of 647 Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. astorefront vacant otherwise an occupy will use proposed The visible highly a long commercial corridor and has the potential to be well -trafficked by foot and alternative transportation methods. Update At the November 17, 2020 Zoning Board of Appeals meeting, a condition of the approval was that the applicant would work with the Public Works Agency to plan and coordinate parking in front of the store. Additionally a request was made to that a letter be provided from the landlord regarding confirming the alley accessible parking and loading that was represented by the applicant as being available to the tenant. Legislative History: October 7, 2020 DAPR meeting Members heard testimony from the applicant regarding the proposed use and hours of operation. The case was continued due to the submittal of an inaccurate floor plan. October 28, 2020 DAPR meeting Members heard additional testimony from the applicant and reviewed a newly submitted floor plan. Many members had trouble understanding the orientation of the floor plan and had concerns that it was not an accurate representation of how products would be displayed. The use itself was found to be non-objectionable by most members. However, many members had concerns with the lack of detail and information provided in the operations summary and floor plan, as well as the lack of testimony provided by the applicant, particularly with the display and storage of tobacco products. Members had additional concerns with parking and deliveries and requested submission of an accurate floor plan and detailed parking plan prior to the case being heard at the Zoning Board. After consideration of whether to hold in committee for a second time, a motion for approval with conditions was made and passed by a 6-4 margin with the understanding that further detail would need to be provid ed prior to the ZBA hearing. November 17, 2020 ZBA meeting Members of the Board raised mild concerns with parking and loading, noting that the lease agreement did not identify the rear parking area or alley loading space as common elements. Board members requested that a letter from the landlord be provided prior to review by the Council to ensure that this space could be used as the applicant intended. To prevent the potential for customers blocking the bike lane, members requested that the applicant co ntact the Public Works Department to identify strategic interventions to dissuade parking in front of the structure and to increase safety for pedestrians and cyclists. After some discussion about the provided floor plan, members agreed that it was a rough but adequate representation of the store's layout, and members concerns with tobacco sales were assuaged as the applicant clearly stated they would constitute only 10% (previously stated 50%) of total sales and would be held and locked behind the sales counter. Page 3 of 14 P4.Page 526 of 647 In be to nonthe found members summary, use -to complimentary and objectionable proximate uses. The Board voted unanimously (5-0) to recommend approval with the following conditions: 1. Hours of operation shall not exceed 7 a.m. – 9 p.m., 7 days a week. 2. Deliveries shall not occur during peak traffic times and should instead occur between 10 a.m. – 2 p.m. 3. Deliveries shall utilize the alley rather than the street. 4. Applicant shall work with City staff to add appropriate safety measures for parking, bicycles, and pedestrians such as signage or bollards near the street frontage. 5. The project be developed in substantial compliance with the documents and testimony on record. November 17 Zoning Board of Appeals Packet Attachments: 125-O-20 Special Use permit Convenience Store 1235 Dodge Findings For Special Use for 1235 Dodge Ave ZBA Draft Meeting Minutes of November 17 2020 Page 4 of 14 P4.Page 527 of 647 11/24/2020 125-O-20 AN ORDINANCE Granting a Special Use Permit for a Convenience Store Located at 1235 Dodge Avenue in the C1 Commercial District (“Munchies”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on November 17, 2020, pursuant to proper notice, to consider case no. 20ZMJV-0057, an application filed by Mohammed Ali (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1235 Dodge Avenue (the “Subject Property”) and located in the C1 Commercial District, for a Special Use Permit to establish, pursuant to Subsection 6-10-2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a convenience store on the Subjec t Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a convenience store business met the standards for Special Uses in Section 6 -3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of December 14, 2020, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approved the application in case no. 20ZMJV-0057; and Page 5 of 14 P4.Page 528 of 647 125-O-20 ~2~ WHEREAS, at its meeting of December 14, 2020, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a convenience store business on the Subject Property as applied for in case no. 20ZMJV-0057 . SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance: A. The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case. B. Applicant shall work with City staff to add appropriate roadway safety measures along the Dodge Avenue frontage. C. Deliveries and loading/unloading shall utilize the alley rather than the street. D. Deliveries shall not occur during peak traffic times and should instead occur between 10am – 2pm. E. Hours of operation shall not exceed 7 am – 9 pm , 7 days a week. F. Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. Page 6 of 14 P4.Page 529 of 647 125-O-20 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in ev idence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2020 Adopted: ___________________, 2020 Approved: __________________________, 2020 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 7 of 14 P4.Page 530 of 647 125-O-20 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 1 IN KEATS RESUBDIVISION OF LOTS 36-39, ALL IN BLOCK 1 IN GOLEES RESUBDIVISION OF BLOCKS 4 AND 5 AND 8 IN CHASE AND PITNERS ADDITION TO EVANSTON IN THE NORTHWEST ¼ OF THE NORTHEAST ¼ OF SECTION 24, AND THE SOUTH ½ OF THE SOUTHWEST ¼ OF THE SOUTHEAST ¼ (EXCEPT THE NORTH 71 ½ FEET) IN SECTION 13, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED SEPTEMBER 20, 1989 AS DOCUMENT 89458950, IN COOK COUNTY, ILLINOIS. COMMONLY KNOWN AS 1235 DODGE AVENUE PIN # 10-24-200-039-0000 Page 8 of 14 P4.Page 531 of 647 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on November 17, 2020, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 Case Number: 20ZMJV-0 057 Address or Location: 1235 Dodge Avenue Applicant: Mohamad Ali, “Munchies ” Proposed Special Use: Convenience Store Page 9 of 14 P4.Page 532 of 647 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon thes e findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 7am – 9pm, 7 days a week. 2. Deliveries shall not occur during peak traffic times and should instead occur between 10am – 2pm. 3. Deliveries shall utilize the alley rather than the street. 4. Applicant shall work with City staff to add appropriate safety measures fo r parking, bicycles, and pedestrians such as signage or bollards near the street frontage. 5. The project be developed in s ubstantial compliance with the documents and testimony on record. Page 10 of 14 P4.Page 533 of 647 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 Attending: Vote: Aye No ___X__ Max Puchtel __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___ ___ Jill Zordan _____ ____ ___X___ Violetta Cullen __X__ ____ _______ Lisa Dziekan _____ _ ___ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ Page 11 of 14 P4.Page 534 of 647 Page 1 of 3 Zoning Board of Appeals NOT APPROVED MEETING MINUTES ZONING BOARD OF APPEALS Tuesday, November 17, 2020 7:00 PM Via Virtual Meeting Members Present: Violetta Cullen, Kiril Mirintchev, Jill Zordan, Lisa Dziekan, Mary McAuley Members Absent: Max Puchtel, Myrna Arevalo Staff Present: C.W. Sterling, M. Klotz Presiding Member: Violetta Cullen _____________________________________________________________________ Declaration of Quorum With a quorum present, Chair Cullen called the meeting to order at 7:00 p.m. Suspension of Rules for digital meeting Member McAuley motioned to suspend the rules to permit members to convene vi a virtual meeting. Second by Member Zordan and approved 5-0. 1235 Dodge Ave . ZBA 20ZMJV-0057 Mohammed Ali, lessee, submits for a special use for a Convenience Store, Munchies, in the C1 Commercial District (Zoning Code Section 6-10-2-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Mr. Sterling read the case into the record. The applicant explained the proposal:  Convenience store will feature s nacks, cookies, granola bars, chips, donuts, 3 coolers of drinks, beauty supply, diapers, medicine, and tobacco products.  Tobacco products will be behind the counter only accessible to the employee at the register. Member McAuley asked for clarification if an updated site plan was provided that clearly shows the tobacco products behind the counter, and staff clarified the updated site plan is provided in the ZBA packet but does not clearly show the unit or store layout. Member Mirintchev stated he knows the property well and explained there is one entrance from the street into a shared corridor and then the Convenience Store entrance is within that corridor. The applicant explained the property also has a car wash business so customers could visit the Convenience Store while having their car washed. The applicant also noted only 2 high school students will be allowed in the store at one time. The store will offer delivery via Uber Eats. Page 12 of 14 P4.Page 535 of 647 Page 2 of 3 Zoning Board of Appeals Mem ber Dziekan asked how deliveries to the store will occur, and the applicant explained there is a delivery area and back door at the rear of the property. There is some parking available in the rear. The applicant clarified roughly 10% of the business is anticipated as tobacco related sales, not 50% as stated in the application. The applicant continued:  Hours of operation will be 9am -9pm, seven days a week.  Clarified there is street parking near the front door, and 4 spaces (including employee parking) in the rear.  Anticipate only 10% of customers will drive and given the location most will walk from the surrounding neighborhood or from Evanston Plaza across the street. Ms. McAuley noted the lease listing for the property does not say the 4 parking spaces in the rear are available for the Convenience Store or as a common area available for use. The applicant stated he will obtain that in writing prior to City Council. Deliberation: Member Mirintchev stated his only concern is parking because there typically is no parking in that area (which he knows personally from visiting the print shop in the same building often). If most customers are pedestrians then it will not be a big issue. Safety issues for pedestrians and bicyclists should be addressed by the City. Member McAuley suggested the applicant work with the City to establish clear signage that states vehicles cannot park within the bike lane and addressing any other safety concerns. Members discussed the best option for deliveries to ensure delivery vehicles do not block Dodge or the bicycle lane. Chair Cullen suggested the alley to the north should be used and includes a doorway entrance to the building. Member Dziekan asked staff to clarify the limitation that more than 50% of sales for tobacco related items is not allowed, and Mr. Sterling stated tobacco sales can be monitored via Health licensing and inspections. The Standards were addressed 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Member Dziekan motioned to recommend approval of the special use, seconded by Member McAuley with conditions and unanimously recommended: 1. Hours of operation shall not exceed 7am -9pm Page 13 of 14 P4.Page 536 of 647 Page 3 of 3 Zoning Board of Appeals 2. Delivery hours shall be between 10am -2pm 3. All truck deliveries shall park in the rear 4. Applicant shall work with City staff to determine safety measures such as signage and bollards for parking/bike lane/pedestrians in front of the store. 5. Substantial compliance with the documents and testimony on record. Adjourned 8:42pm Page 14 of 14 P4.Page 537 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Paulina Martínez, Acting Deputy City Manager CC: Paul Zalmezak, Economic Development Manager Subject: Extension and Update of the Entrepreneurship Support - Emergency Assistance Grant Program Date: December 14, 2020 Recommended Action: The Economic Development Committee recommends approval to amend the Entrepreneurship Support - Emergency Assistance Grant Program guidelines and extend the application period through the end of FY 2021. Funding Source: Council Action: For Action Summary: The Economic Development Committee recommends approval to amend the Entrepreneurship Support - Emergency Assistance Grant Program and extend the emergency status of the guidelines for FY 2021. In 2020, $99,571.49 was awarded to 43 businesses - $50,000 came from the Entrepreneurship Support Program budget item, and the additional $50,000 was awarded from the Local Employment Penalty Fund (LEP). The amended guidelines include the following requirements: • Proof of registration/license in Evanston • Not having received SBA Paycheck Protection Program, EIDL funds, MicroEnterprise funds, or Entrepreneurship Support funds previously. These new guidelines will help ensure funds are offered to busines ses that have not yet received any type of financial assistance due to ineligibility or scarce funding. E1.Page 538 of 647 Legislative History: In May 2020, the City Council approved retooling the original Entrepreneurship Support Program guidelines to expand the categories covered under the grant and removed access barriers for struggling businesses. On December 2, 2020, the Economic Development Committee unanimously recommended approval. Attachments: Proposed Entrepreneurship Program Guidelines - Emergency Assistance 2021 Page 2 of 6 E1.Page 539 of 647 Entrepreneurship Support Program Application Instructions & Guidelines (Updated December 2020) Community Development Department Economic Development Division 2100 Ridge Avenue, Evanston, Illinois 60201 economicdevelopment@cityofevanston.org Page 3 of 6 E1.Page 540 of 647 Emergency Assistance On March 16 2020, the City of Evanston, along with the State of Illinois and surrounding communities, declared a state of emergency due to the coronavirus pandemic, which forced the partial shutdown of restaurants and total shutdown of non-essential services (i.e. retail, fitness, beauty businesses, etc.) as defined by the State of Illinois. In light of the economic shock this situation has created in the Evanston community, the Economic Development division retooled the Entrepreneurship Support Guidelines to support the effected businesses. In light tp the persisting pandemic, the following emergency guidelines will continue to apply when considering Entrepreneurship Support Program applications, for the remainder ofthrough FY 20201 (as long as funding is available). The emergency guidelines address: Expanded covered categories Simplified eligibility criteria o Removed entrepreneurship training certificate requirement o Removed business plan requirement Eligibility Criteria 1) Any business with a physical location in Evanston and which is also properly registered and/or licensed with the City of Evanston is eligible for assistance through this program. Home-based businesses qualify if the business owner is an Evanston resident, and if properly registered and/or licensed with the City of Evanston. Non- residents are eligible only if operating a business at a physical location in Evanston, and must provide documentation of the business address through ownership or lease documentation which identifies the applicant specifically, and proper registration and/or license with the City of Evanston. 2) Business must have been in business for at least 12 months on or before March 16, 2020. 3) Completed applications must include three quotes for each service or expense for which funding assistance is requested, including at least one quote from an Evanston- based provider whenever possible. 4) Applicants must have no outstanding parking tickets and be current on all fees, taxes, utility bills and debts owed to the City of Evanston. Ineligible applicants include: Applicants with one or more outstanding parking tickets or who are not current on fines, fees, taxes, or utility bills due to the City of Evanston Applicants who have received Entrepreneurship Support Program or Entrepreneurship Emergency Assistance funding from the City of Evanston within the past five years Page 4 of 6 E1.Page 541 of 647 Businesses that are part of a franchise operation with more than 10 locations within or outside of Evanston Churches or other religious organizations Government offices or agencies Nonprofit organizations Recipients of: SBA Paycheck Protection Program or EIDL, , the City of Evanston COVID-19 MicroEnterprises Grant, or the City of Evanston Entrepreneurship Support Program or Entrepreneurship Support – Emergency Assistance Grant Program Eligible Services Eligible applicants may: 1) Request up to $1,000 in assistance with City permitting and licensing needs, including food establishment licenses, general business licensesbusines registration, building and sign permits, or inspections; and/or 2) Request up to $2,500 of small business support grant funding for expenses or services in the following categories: Professional Services (Accounting, tax, insurance, legal) Tools and Equipment (software, hardware, process-specific tools or equipment) Licenses and Certifications Production and Work Space Continued research and development of initial MVPs (minimum viable products) Continuing Education and Key Personnel Development (Classes, workshops, training programs) Professional and Market Networks Rent or mortgage payment Utility bills Payroll Program Administration & Application Process Step 1: Submit an online application (first Monday of the month). All grant applicationsmust be completed and submitted online: https://cityofevanston.wufoo.com/forms/emergency-assistance-entrepreneurship-grant/. Page 5 of 6 E1.Page 542 of 647 Applications are considered on a rolling basis throughout the year and must be reviewed by the Economic Development Committee, which meets on the fourth Wednesday of each month. In order to ensure your place on the committee agenda, completed applications must be turned in no later than the second Monday of the month in which review is requested. Complete applications must include: Proof of being in business on or before March 16, 2020. Proof of residency or business location in Evanston. Copy of your Evanston business registration or license, or provide your registration/license number. Three estimates for each service or purchase to be funded, including one estimate from an Evanston provider whenever possible (is applicable) Copy of lease or the most recent mortgage receipt (if applying for mortgage/rent assistance). Copy of most recent utility bills (if applying for utility bills assistance). Step 2: Staff application review process (10 business days). Staff will review applications for compliance with eligibility guidelines and scope of work to be funded. Step 3: Public Review & Approval Process (fourth Wednesday of the month). Staff will submit the completed Entrepreneurship Support Program applications and bids to the Economic Development Committee and City Council for approval. Applicants are encouraged to attend all public meetings during which their applications are being considered. Step 4: Execute a program agreement.. Following approval by City Council, successful applicants must sign a program agreement acknowledging the terms and obligations of their participation. Page 6 of 6 E1.Page 543 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Ike Ogbo, Health & Human Services Director Subject: Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services Date: December 14, 2020 Recommended Action: Staff recommends authorizing the City Manager to renew the Service Provider Agreement between AMITA Behavioral Health (Presence Health) and the City of Evanston for the provision 24of -and intervention crisis health mental various line crisis hour access, community outreach and education services at a cost of $143,333.00. The Agreement is dated January 1, 2021 to December 31, 2021. Funding Source: Funding is provided by the Human Services Fund Community Outreach Program Fund (Account 176.24.2445.62491). Council Action: For Action Summary: Since March 1, 2013, AMITA (Presence) Behavioral Health and the City of Evanston established an agreement for AMITA (Presence) Health to provide 24-hour crisis line access, mental health crisis intervention, counseling for services education plus outreach therapy various and , community Evanston residents. This agreement will continue to cover services and staff which includes a licensed clinician who operates at the Evanston Public Library. In 2017, the agreement was am ended to include the licensed clinician to work at the Evanston Public Library. $143,333 is the maximum total payable under the renewal Agreement. Due to the COVID-19 pandemic and the initial closing of the Library, Amita Health provided services through the 24 hour crisis line which is available to all community members. Amita has also provided services in Spanish to support the Latinx community members during this pandemic. Additionally, Spanish speaking support is being offered to the Latinx community including starting a Spanish- speaking women’s support group. H1.Page 544 of 647 Amita Health staff returned to the Library when it reopened to provide services and still maintained the crisis lines for service. So far in 2020, Amita Health has provided services to over 500 Evanston residents which range from mental health, education, access to care, counseling and social support.. Attachments: AMITA PRESENCE HEALTH 2021 Service Agreement Page 2 of 7 H1.Page 545 of 647 Policy Guidelines Governing Agreement: FY 2021 Page 1 of 5 POLICYPOLICY GUIDELINESGUIDELINES GOVERNINGGOVERNING SERVICESERVICE PROVIDERPROVIDER AGREEMENTAGREEMENT This Service Provider Agreement (the “Agreement”), is made on this _day of January 2021 (the “Effective Date”), to December 31, 2021 by and between The City of Evanston, an Illinois home rule municipality (“City”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, and Presence(Amita) Behavioral Health, a not-for-profit Illinois corporation (“Provider”). City and Provider may be referred to as a “Party” and collectively as the “Parties”. 1. PROVIDER RESPONSIBILITIES FOR LEVEL OF SERVICE: 1.1 Provider shall provide outreach to the Evanston Police and Fire Department, through training exercises during the term for emergency responders including Health and Human Services Department staff in behavioral health issues. In addition, Provider will work with the Police and Fire Department personnel to identify chronic 911 callers that are often dropped off at the hospital emergency room. 1.2 Provider currently operates a Crisis Line, which operates 24 hours a day/7 days a week and Provider will make the Crisis Line available to Evanston residents. 1.3 Provider will assign Community Support and Social Work specialist staff members to be assigned to work on solely Evanston focused efforts, including but not limited to case management, community support outreach for those that have been identified as chronic 911 callers, initiating psychiatric hospitalization of involuntary patients, provide daily contact with the crisis line, in-home assessment, therapy, counseling, provide linkage to other mental health organizations, and the services outlined in 1.1 and 1.2 (the “Provider Staff Member”). The Provider Staff Member will be located at the St. Francis Hospital, 355 Ridge Avenue, Evanston, Illinois 60202. In the recruitment of the Provider Staff Member, priority will be given to candidates who are residents of Evanston. In the event that no qualified Evanston residents present themselves for consideration, the Provider Staff Member will be recruited from outside the City of Evanston, so as to avoid interruption of services to the community. Lastly, the Provider Staff Member will be an Evanston resident. 1.4 Agreement Term for Services: The services outlined in Paragraphs 1.1 – 1.3 (collectively “Services”) shall be performed by Provider from January 1, 2021 and December 31, 2021 (“Term”). The Term shall not be renewed, except by written agreement of the Parties and by approval of the City Council. 1. 5 The Agreement shall be used to serve solely residents of the City of Evanston (the “Recipients”). No Recipients shall, on the grounds of their race, age, creed, color, sex, national origin, religious creed, financial status, source of income, marital status, sexual orientation, economic status or disability be excluded from participation in, or denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Provider receives financial assistance from or through the City. The Provider may expend funds received under this Agreement only for those parts of the Provider’s program expenses directed to the Recipients and services specified in the Agreement. 1. 6 Provider will provide 1FTE- Licensed Clinician to be assigned to work at designated Evanston Public Library locations. FTE will provide immediate access to critical services. Along with supporting and training staff, the Social Worker can connect patrons in need with a continuum of services including crisis intervention/de-escalation, support, outreach, education, and assessments to determine if a higher level of care is needed up to and including hospitalizations. Finding effective ways to quickly meet immediate needs will be an important new tool at the Evanston Public Library. Page 3 of 7 H1.Page 546 of 647 Policy Guidelines Governing Agreement: FY 2021 Page 2 of 5 2. FEE POLICIES: 2.1 No persons may be refused services due to the inability to pay for services rendered. However, when fees are charged for a service all persons receiving said service are expected to contribute to the cost of the service per agency guidelines to the extent that they are able. 2.2 The Provider shall submit agency fee guidelines to the City. The grant money can be used to subsidize services rendered to Evanston residents after fees are collected. Provider represents and warrants that it will not be seeking any payments from the City above the funding amount to recover any loss due to non-payment or under payment for services rendered. 2.3 The City approved funding in the principal amount of Seventy Three Thousand, Three Hundred and Thirty Three and 00/100 Dollars ($63,333.00) for the Term of the Agreement. Funding will be paid through a monthly invoice process and payment will be disbursed in accordance with the Illinois Local Government Prompt Act. Invoices shall be submitted to the Director of Health and Human Services, 2100 Ridge Avenue, Evanston, IL 60201. 2.4 The City approved funding in the principal amount of Seventy Thousand 00/100 Dollars ($80,000):12month Salary for Social Worker and indirect cost reimbursement to Presence (Amita) for recruiting, managing and directing Social Worker and processing payroll. Funding will be paid through a monthly invoice process and payment will be disbursed in accordance with the Illinois Government Prompt Act. Invoices shall be submitted to the Director of Health and Human Services, 2100 Ridge Avenue, Evanston, IL 60201. 3. RECORD KEEPING: 3.1 The Provider shall keep and maintain individual cumulative case records, including a specific service plan for each Recipient with the agency's goal(s) for the Recipient and measurable objectives within time frames specified by the professional staff involved, when applicable. 3.2 The Provider shall maintain confidentiality of individual Recipient records and share such information in accordance with the amended Mental Health Code of the State of Illinois or after the appropriate authorization for release of information has been obtained from the Recipient when applicable. 3.3 The Provider shall maintain all records related to this Agreement for a minimum of three years, or longer if other applicable laws or regulations so require. 3.4 The Provider shall permit on-site inspection of relevant records by the Director of the Health and Human Services (“Director”) at all reasonable times, subject to conditions specified in Section 3.2 regarding confidentiality. 3.5 The Provider shall have on file and maintain a policy and procedure for determining the residency of Recipients related to the conditions specified in Section 1. 4. COMMUNITY PLANNING AND COORDINATION: 4.1 The Provider will meet with the Director to discuss general and/or specific issues of this Agreement. Either party may initiate such meetings. Page 4 of 7 H1.Page 547 of 647 Policy Guidelines Governing Agreement: FY 2021 Page 3 of 5 4.2 The Provider will notify the Director about any and all information which is pertinent to the future of the agency and its operations in the community, e.g., staffing problems, loss of funding, lawsuits, and/or deficiencies cited in a review for license or certification. 4.3 The Provider will participate in Health and Human Services meetings, as designated by the Director to develop a comprehensive human service program for Evanston. 4.4 When it is appropriate to the Provider’s mission the Provider will mutually cooperate with other network services in the provision of treatment services and discharge planning for people who have mental disorders and/or developmental disabilities. 5. MONITORING AND EVALUATION: 5.1 The Provider’s agency and program performance statistics, Agency Quarterly Narrative Report, and report on outcome measures will be submitted to the Director in a timely manner using the forms specified by the Director. 5.2 If the Provider is funded by the Illinois Department of Human Services (IDHS), the Provider shall furnish the City with financial and budget reports prepared for and submitted to IDHS upon request of the City. It is understood that the City may receive and/or may request directly from IDHS all monthly and quarterly summary data printouts about these agencies. 5.3 Limited to this Agreement, on a quarterly basis, the Provider shall furnish the Director a summary report of all grant-in-aid, purchase of service, or other grant and funding requests by the Provider, regardless of whether local, state, federal or private foundation monies are requested for facilities or services. 5.4 One copy of the Provider’s most recent audit must be submitted to the City within two weeks of having been accepted on behalf of the Provider’s Board of Directors. 5.5 For the Provider to receive funding by the City, budget documents and all narratives shall comply with the requirements of the Budget Manual for Human Service Agencies prepared by the EMHB and City staff. 5.6 Per City Council Public Policy Resolution 24-PR-79, the Provider shall: 5.6.1 Submit to the Director a copy of its policy on equal opportunity employment and a copy of its most current affirmative action plan. 5.6.2 Conduct meetings of its board of directors, or policy-setting body, in such a manner that whenever City funds are discussed, the meetings shall be open to the public. 5.6.3 Submit to the Director the names and addresses of the current members of its board of directors or policy-setting body. 6. INSURANCE AND INDEMNITY: 6.1 The Provider shall not commence work under this Agreement until it has obtained Commercial General Liability insurance approved by the City of Evanston, and endorsed to provide coverage for Broad Form Property Damage and Blanket Broad Form Contractual Liability. 6.2 The Provider shall furnish two copies of the Certificate of Insurance naming the City of Evanston as an additional insured. The Certificate shall also recite that any cancellation shall require thirty (30) days advance notice, with notice to all named or additional insured. The Provider shall maintain Personal Injury and Property Damage coverage for a minimum of $1,000,000 for each occurrence. 6.3 The Provider Certificate of Insurance shall include the following indemnity provision: Page 5 of 7 H1.Page 548 of 647 Policy Guidelines Governing Agreement: FY 2021 Page 4 of 5 "The Provider agrees to indemnify, save harmless and defend the City of Evanston, its agents, servants, and employees, and each of them against and hold it and them harmless from any lawsuits, claims, demands, liabilities, losses and expenses, including court costs and attorneys' fees, for or on account of any injury, or any damage to any property, which may arise or which may be alleged to have risen out of or in connection with the work covered by this contract." 6.4 In case of any conflict between the language of the Provider’s General Liability Insurance policy(s) and the indemnity provision cited in Section 6.3, the indemnity provision shall govern. 6.5 The Provider shall designate to the Director of Health or his/her designee a staff person to be responsible as the Provider’s contact person for insurance and indemnity matters. The designation shall be in writing, and provide the name, title, telephone number, and if available, an email address of the person designated. 7. CONTRACT CHANGES: 7.1 Any amendments to this Agreement shall be valid only when they have been reduced to writing, duly signed by both parties, and attached to the original of this Agreement. 8. TERMINATION AND OTHER RIGHTS OF THE CITY: 8.1 The CITY maintains the right in the event of a failure by the Provider to perform any of its obligations under this Agreement to terminate this Agreement and payments thereunder, or to withhold funding for any one or more payment periods. With the exception of those issues identified in Section 8.2, the CITY must notify the Provider in writing of such impending action at least thirty calendar days before such action goes into effect. Such notice shall specify the reasons for which the action is taken, and the conditions, if any, under which payments may be reinstated. 8.2 The CITY shall waive its responsibility for payment of any and all bills for expenditures received over 45 calendar days after the last day of the month in which the services were provided. 8.3 The awarding of this Agreement in no way implies the continued financial support of programs or services of the Provider by the CITY beyond the specific period of this Agreement. Future funding by the CITY will be determined by an annual program review and allocation process. 8.4 This Agreement and its rights, responsibilities and proceeds may not be awarded or assigned by the Provider to any other individual(s) or party(s) for the purpose of fulfilling the obligations of this Agreement. In the event of the inability of the Provider to complete the terms of this Agreement, the CITY maintains the sole responsibility to determine the disposition of the balance of funds remaining under the terms of this Agreement. IN WITNESS WHEREOF, the Parties have fully executed this Agreement on the date set forth above. CITY OF EVANSTON: PRESENCE BEHAVIORAL HEALTH an Illinois home rule corporation an Illinois not-for-profit corporation Page 6 of 7 H1.Page 549 of 647 Policy Guidelines Governing Agreement: FY 2021 Page 5 of 5 __________________________________ _________________________________ By: Erika Storlie, City Manager By: Rick Germann, Vice-President Date: _______________, 2020 Date: ________________, 2020 __________________________________ Ike C. Ogbo, Director Date: ______________, 2020 Page 7 of 7 H1.Page 550 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Ike Ogbo, Health & Human Services Director CC: Audrey Thompson, Community Services Manager Subject: Handyman/ Agreement Renewal with Sam Goss & Associates Date: December 14, 2020 Recommended Action: Staff recommends authorizing the City Manager to execute an agreement with Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to provide handyman services for the Handyman Program. This agreement will cover the period of January 1, 2021 through December 31, 2021 and is the second of three annual renewals. Funding Source: Funding is provided from the Affordable Housing Fund (Account 250.21.5465.63 095) with a budget of $20,000.00. Currently, the Handyman Program has expended $6,431 with a remaining balance of $13,569. Council Action: For Action Summary: The City of Evanston Health and Human Services Department provides a Handyman Program for eligible senior residents. The vendor hired for this program provides minor repairs and maintenance services in the homes or apartments of Evanston seniors. These minor or small scale housing rehab/repair jobs increase safety, reduce energy and water usage plus help low-income seniors age in place. This program is funded by Affordable Housing Fund and is used for materials and labor. In March of 2019, the City of Evanston sought proposals for contracting a vendor to provide handyman services to be performed in homes of older residents. The vendor is to assess individual tasks, perform the job, pay for materials, and prepare a monthly invoice for the City of Evanston to reimburse labor and materials. Nineteen companies were contacted and only one proposal was received which is Sam Goss and Associates, our current vendor. Below is the tabulation from the RFP issued in 2019 showing the detailed results: Contractor Pricing Per Job H2.Page 551 of 647 Goss & Associates $40/hour plus materials This Agreement has a term of January 1, 2021 – December 31, 2021 at a cost-not-to-exceed $20,000.00 (labor plus materials/supplies purchased to complete a task). Due to COVID-19, there are many Handyman requests that have been on hold which will need to be completed as soon as it is safe to resolve these requests. Therefore, it is requested that the contract amount from 2020 be carried over to 2021 and this agreement will not exceed $33,569 ($20,000 for 2021 and $13,569 from 2020 contract). Attachments: Handyman Professional Services Agreement 2021 Page 2 of 13 H2.Page 552 of 647 Exhibit J CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Handyman Services (“the project”) RFP Number: 19-17 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 16th day November, 2020, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Goss & Associates with offices located at 1727 Brummel, Evanston, IL 60202 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $20,000 for 2021 with an additional carry over amount of $13,659 from 2020 contract for requests unable to be completed due to COVID-19. I. COMMENCEMENT DATE Consultant shall commence the Services on January 1, 2021 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by December 31, 2021. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS Page 3 of 13 H2.Page 553 of 647 The City agrees to pay the contractor $40/hour plus the cost of materials. Payment will be made without local, state or federal tax deductions. Payment for services shall be made upon submittal of invoices by contractor and acceptance by the owners. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A, the City’s Request for Proposal No. #19-17 (Exhibit B) and Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. Page 4 of 13 H2.Page 554 of 647 The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items Page 5 of 13 H2.Page 555 of 647 specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Page 6 of 13 H2.Page 556 of 647 Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subconsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such Page 7 of 13 H2.Page 557 of 647 companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Page 8 of 13 H2.Page 558 of 647 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statutes, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may Page 9 of 13 H2.Page 559 of 647 be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any sub Consultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY Page 10 of 13 H2.Page 560 of 647 In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, Page 11 of 13 H2.Page 561 of 647 the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. Page 12 of 13 H2.Page 562 of 647 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: City Manager FEIN Number: _______________ Date: _____________________ Date: _______________________ Page 13 of 13 H2.Page 563 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Ike Ogbo, Health & Human Services Director CC: Audrey Thompson, Community Services Manager Subject: Resolution 97-R-20, Authorizing the City Manager to Execute the Professional Service Agreement with the Youth Job Center to Fund Building Career Pathways to Sustainable Employment Program Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 97-R-20, authorizing the City Manager to execute a Professional Service Agreement with the Youth Job Center (YJC) to fund Building Career Pathways to Sustainable Employment Program. The 2020-2021 Agreement with the Youth Job Center of Evanston Inc. provides no less than twenty disconnected and unemployed young adults, who are low to moderate-income Evanston residents (ages 18-25), with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support, and transportation assistance for 12 months in an amount not to exceed $55,200.00 for FY 2020 - 2021. Funding Source: Funding agreement is budgeted in Health and Human Services Department for this Community Services, Youth and Young Adult Engagement Division B udget (Account 176.24.3215.62490), which has an FY 2020 budget of $220,000 and a year to date balance of $156,123.61 prior to this agreement. Costs amount to approximately $2,760.00 per participant. Council Action: For Action Summary: In 2012, the City contracted with YJC to implement the pilot year of the Building Career Pathways to Sustainable Employment Program. YJC was selected as a partner because it is a successful employment/training agency within the City that focuses upon job -readiness and job-placement for at-risk youth and young adults. Its mission is to ensure success for young people in the workplace and in life. YJC has a proven track record of excellence placing more than 1,700 young people each year in various positions and training pro grams. It has H3.Page 564 of 647 developed many long-term relationships with employers who are committed to hiring individuals after successful on-the-job training and credential attainment. Continued utilization of the YJC avoids the duplication of services and provides the best method for implementing the Youth and Young Adult Division’s Workforce Training and Employment Programs. YJC has partnered with the City for many years in providing employment services to Youth and Young Adults in the community and receives CDBG funding for such initiatives. The “Building Career Pathways to Sustainable Employment Program” has been developed and modeled after successful national best practices. One such model was highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to Advance Workers and the Economy in the Midwest” report. That report defined career pathways as – “a series of connected education and training programs and support services that enable individuals to get jobs in specific industries, and to advance over time to successfully complete higher levels of education and work in that industry.”1 These programs include “embedded” or “stackable” credentials connected to each step in the pathway. These credentials, such as occupational certificates, have value to employers by themselves, and also build toward longer technical diplomas and degrees. A more recent documentation and validation of this Workforce Training and Employment approach can be found in the March 2016 MDRC (formerly known as Manpower Research Demonstration Corporation) Issue Brief (www.mdrc.org). In the brief, researchers note that “career pathways approaches are efforts to build more coherent and easily navigable systems providing skills training, credentials, supports, and employment.” The brief concludes that work-based learning is an effective method for teaching skills that are valued in the labor market and a powerful incentive to keep individuals engaged and gain access to industry and careers. For the disengaged, on-the-job training experiences can be part of an incentive structure that encourages them to strive, persist, and succeed. The results of the initial pilot program have been impressive and are consistent with other national models using these workforce development strategies. To date there have been 143 participants. Eighty-nine percent of participants completed Job Readiness Training. Eighty- four onin were participants the of percent placed -the-direct and/or training job hire placements. Sixty percent were placed in long-term employment – this percentage is markedly above the national averages for programs of this nature. Sixty-three of the 143 participants or 44% completed certification programs. Internship Social Services, Food Service, Healthcare, Retail, industries have included: Construction, Security, Education, Public Administration, Sports/Recreation, Administrative/Clerical, Automotive Repair & Maintenance, and Culinary/Food Prep. Internship Worksites have included: City of Evanston, Evanston School District 65, Manor Care Health Services, TJ Maxx, Douglas Center, Allied Barton Security Services, Northshore Solar LLC, St. Francis, McGaw YMCA, Auto Barn, Duxler Auto, Evanston Rebuilding Warehouse, Curt’s Café, Edzo’s Burgers, Midas, The Recyclery Collective, Canal Shores Golf Course, YoFresh Yogurt Café, Greenwise Organic Lawn Care, Spice House, LLC, S&C Electric Company, and Collective Resources. Page 2 of 24 H3.Page 565 of 647 Credentialed Pending/Attained have included: National Retail Federation (NRF), Customer Service, PERC card, OSHA 10-hour card, Direct Support Professional (DSP), Food Service Sanitation, Emergency Medical Technician (EMT), Oakton Community College Certifications (Auto/Culinary), ServSafe, Illinois Food Handler’s Card, Basset Certification, and Recyclery Certifications. Participants in the program complete pre-meeting assessments and orientations with Division staff. Once completed, YJC and City staff develop individualized participant caseloads. Participants are required to meet the minimum criterion that has been established for the pathway they have chosen (i.e. skills assessment, availability, high school diploma, etc.), as if they were directly applying to the positions. All participants receive supportive services, career counseling, job readiness training, program stipends, educational support, and transportation assistance, if necessary. They are eligible for 200+ hours of paid training for entry level positions leading to educati onal/work trade certifications. Listed below is a summary of the scope of work to be performed by YJC: • Assume all costs for all training, materials, etc., including any additional supplemental support needed to ensure an individual’s success such as transportation vouchers. • Pay job readiness stipends and subsidized wages earned during training internship. • Provide counseling and coaching, supportive follow-up services to individuals. YJC will also provide regularly scheduled updates to Youth and Youn g Adult Division staff on the progress of individuals enrolled in the program. Youth and Young Adult Division staff recruits young adults in the community and identifies Evanston residents that would benefit from this program. Additionally, other City d epartments and partner agencies in the city such as the Moran Center and Evanston School District 202 provide referrals to the Division. Youth and Young Adult Program staff and YJC Job Counselors follow the progress of individuals enrolled in the program and their placement in employment over a 24 month period. Research shows that follow up services are critical to the success of disengaged and disconnected “Opportunity Youth”. The successful partnership with YJC provides the educational and workforce related resources that are not always available to the City of Evanston. Attachments: Youth Job Center Career Pathways 2020 Program Agreement 97-R-20 Authorizing CMO to Execute Youth Job Center Agreement 2021 Youth Job Center Career Pathways 2020-21 Memo YJC Service Delivery Model (Flow Chart) Page 3 of 24 H3.Page 566 of 647 1 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Building Career Pathways to Sustainable Employment Program 2020-2021 THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 30th day of October 2020, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Youth Job Center Of Evanston, with offices located at 1114 Church Street, Evanston, Illinois, (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this Agreement shall not exceed $55,200. I. COMMENCEMENT DATE Consultant shall commence the Services on November 2, 2020 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by October 30, 2021. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth in Exhibit A – Project Milestones and Deliverables. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. Page 4 of 24 H3.Page 567 of 647 2 IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the “Services”) set forth here: Services are those as defined in Exhibit A. Services may include, if any, other documented discussions and agreements regarding scope of work and cost (Exhibit D). V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its sub consultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required Page 5 of 24 H3.Page 568 of 647 3 under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source Page 6 of 24 H3.Page 569 of 647 4 documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. All other training materials, assessment tools, documents, and forms developed by Consultant for purposes other than fulfilling its obligations under this Agreement are and shall remain property of Consultant. The City may use said materials for training purposes only pursuant to this Agreement. Usage of said materials by the City beyond the scope of this Agreement shall require Consultant’s written consent. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting Page 7 of 24 H3.Page 570 of 647 5 documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. Page 8 of 24 H3.Page 571 of 647 6 To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subconsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies Page 9 of 24 H3.Page 572 of 647 7 and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference Page 10 of 24 H3.Page 573 of 647 8 to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party without the City’s express written consent. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Page 11 of 24 H3.Page 574 of 647 9 Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: Page 12 of 24 H3.Page 575 of 647 10 A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant’s internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of Page 13 of 24 H3.Page 576 of 647 11 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement, together with Exhibits A sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. Page 14 of 24 H3.Page 577 of 647 12 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: _______________________ FEIN Number: _______________ Date: _____________________ Date: _______________________ Page 15 of 24 H3.Page 578 of 647 13 EXHIBIT A This EXHIBIT A to that certain Consulting Agreement dated 9th day of September, 2019 between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and Youth Job Center Of Evanston sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: COMMENCEMENT DATE: September 9, 2019 COMPLETION DATE: August 31, 2020 Budget: The Youth Job Center shall be financially responsible for the furtherance of the program and the direct and indirect costs specifically determined to be as follow: $23,000 for to provide personalized wrap around services support to 20 individuals $25,000 for on-the-job training salaries, taxes, subsidized internships for program participants $4,000 for customized job related training $1,200 for program materials and training supplies $2,000 for transportation support $0 for job readiness training Total: $55,200 to support Scope of Work: YJC will support 20 Evanston youth and young adults in the “Sustainable Employment Program,” supporting youth through training, personalized advising, supportive services, subsidized internships and continued educational opportunities. YJC staff will work with young adults to develop a career pathway plan that meets their needs and continues to move them toward living-wage jobs in careers with advancement opportunities. YJC estimates that approximately half of the youth served need immediate work and time to build skills and stabilize before able to be successful in training or Career Pathways programs. 20 Evanston youth and young adults will be enrolled in the program. Of these:  10 young adults will enroll in Career Pathways or short-term training programs leading to industry- recognized certification. These youth will receive continued high level of personalized, ongoing support from YJC to ensure success in training and retention on the job, once placed.  10 young adults will be placed into jobs, and where appropriate, enrolled in YJC’s Lasting Impact initiative to receive retention support, stabilization services and ongoing career planning, leading to training or advancement opportunities. YJC will leverage support from other programs to provide job-readiness training, retention support and additional supportive services for these youth. YJC staff will work with participating employers to ensure retention in permanent employment. Page 16 of 24 H3.Page 579 of 647 10/26/2020 97-R-20 A RESOLUTION Authorizing the City Manager to Execute the Professional Services Agreement with the Youth Job Center to Fund the Building Career Pathways to Sustainable Employment Program NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Professional Services Agreement (the “Agreement”) by and between the City and the Youth Job Center, an Illinois not-for-profit corporation. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The Agreement will fund an initiative called “Building Career Pathways to Sustainable Employment Program” that will provide not less than 20 disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support and transportation assistance over 24 months SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that she deems to be in the best interest of the City. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. Page 17 of 24 H3.Page 580 of 647 97-R-20 ~ 2 ~ _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 18 of 24 H3.Page 581 of 647 97-R-20 ~ 3 ~ EXHIBIT 1 PROFESSIONAL SERVICES AGREEMENT Page 19 of 24 H3.Page 582 of 647 For City Council meeting of October 26, 2020 Item: Resolution Agreement with Youth Job Center for Career Pathways Program For Action To: Honorable Mayor and Members of the City Council From: Ike C. Ogbo, Director, Health and Human Services Department Audrey Thompson, Community Services Manager Subject: 97-R-20 a Resolution Authorizing the City Manager to Executive the Professional Service Agreement with the Youth Job Center of Evanston, to Fund Building Career Pathways to Sustainable Employment Program Date: October 19, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 97-R-20 authorizing the City Manager to execute the 2020-2021 agreement with the Youth Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide not less than twenty disconnected and unemployed young adults who are low to moderate income Evanston residents (ages 18-25) with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support and transportation assistance for 12 months in an amount not to exceed $55,200.00 for FY 2020-2021. Funding Source: Funding for this agreement is budgeted in Health and Human Services Department Community Services, Youth and Young Adult Engagement Division Budget Unit 176.24.3215.62490 which has a FY 2020 budget of $220,000 and a YTD balance of $156,123.61 prior to this agreement. Costs amount to approximately $2,760.00 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The Youth Job Center of Evanston shall be the employer of record. The direct and indirect costs shall be $25,000.00 for on the job training salaries for 20 program participants (@$1,250.00 each); $2,000.00 for transportation support; $4,000.00 for customized training, $1,200.00 for program materials and training supplies; $23,000.00 for mandatory orientation, intake and job-readiness assessment, skill building activities, employability action plan, record documentation, job portfolio, mock interviews and coaching, personalized job referrals, individualized career pathways counselor Memorandum Page 20 of 24 H3.Page 583 of 647 consultations, and 6 month, 12 month, 18 month, and 24 month job retention benchmark incentives and follow up. Summary: In 2012, the City contracted with YJC to implement the pilot year of the Building Career Pathways to Sustainable Employment Program. YJC was selected as a partner because it is a successful employment/training agency within the City that focuses upon job- readiness and job-placement for at-risk youth and young adults. Its mission is to ensure success for young people in the workplace and in life. YJC has a proven track record of excellence placing more than 1,700 young people each year in various positions and training programs. It has developed many long-term relationships with employers who are committed to hiring individuals after successful on-the-job training and credential attainment. Continued utilization of the YJC avoids the duplication of services and provides the best method for implementing the Youth and Young Adult Division’s Workforce Training and Employment Programs. YJC has partnered with the City for many years in providing employment services to Youth and Young Adults in the community and receives CDBG funding for such initiatives. The “Building Career Pathways to Sustainable Employment Program” has been developed and modeled after successful national best practices. One such model was highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to Advance Workers and the Economy in the Midwest” report. That report defined career pathways as – “a series of connected education and training programs and support services that enable individuals to get jobs in specific industries, and to advance over time to successfully complete higher levels of education and work in that industry.”1 These programs include “embedded” or “stackable” credentials connected to each step in the pathway. These credentials, such as occupational certificates, have value to employers by themselves, and also build toward longer technical diplomas and degrees. A more recent documentation and validation of this Workforce Training and Employment approach can be found in the March 2016 MDRC (formerly known as Manpower Research Demonstration Corporation) Issue Brief (www.mdrc.org). In the brief, researchers note that “career pathways approaches are efforts to build more coherent and easily navigable systems providing skills training, credentials, supports, and employment.” The brief concludes that work-based learning is an effective method for teaching skills that are valued in the labor market and a powerful incentive to keep individuals engaged and gain access to industry and careers. For the disengaged, on- the-job training experiences can be part of an incentive structure that encourages them to strive, persist, and succeed. The results of the initial pilot program have been impressive and are consistent with other national models using these workforce development strategies. To date there have been 143 participants. Eighty-nine percent of participants completed Job Readiness Training. Eighty-four percent of the participants were placed in on-the-job Page 21 of 24 H3.Page 584 of 647 training and/or direct hire placements. Sixty percent were placed in long-term employment – this percentage is markedly above the national averages for programs of this nature. Sixty-three of the 143 participants or 44% completed certification programs. Internship industries have included: Retail, Healthcare, Social Services, Food Service, Security, Education, Public Administration, Sports/Recreation, Construction, Administrative/Clerical, Automotive Repair & Maintenance, and Culinary/Food Prep. Internship Worksites have included: City of Evanston, Evanston School District 65, Manor Care Health Services, TJ Maxx, Douglas Center, Allied Barton Security Services, Northshore Solar LLC, St. Francis, McGaw YMCA, Auto Barn, Duxler Auto, Evanston Rebuilding Warehouse, Curt’s Café, Edzo’s Burgers, Midas, The Recyclery Collective, Canal Shores Golf Course, YoFresh Yogurt Café, Greenwise Organic Lawn Care, Spice House, LLC, S&C Electric Company, and Collective Resources. Credentialed Pending/Attained have included: National Retail Federation (NRF), Customer Service, PERC card, OSHA 10-hour card, Direct Support Professional (DSP), Food Service Sanitation, Emergency Medical Technician (EMT), Oakton Community College Certifications (Auto/Culinary), ServSafe, Illinois Food Handler’s Card, Basset Certification, and Recyclery Certifications. Participants in the program complete pre-meeting assessments and orientations with Division staff. Once completed, YJC and City staff develop individualized participant caseloads. Participants are required to meet the minimum criterion that has been established for the pathway they have chosen (i.e. skills assessment, availability, high school diploma, etc.), as if they were directly applying to the positions. All participants receive supportive services, career counseling, job readiness training, program stipends, educational support, and transportation assistance, if necessary. They are eligible for 200+ hours of paid training for entry level positions leading to educational/work trade certifications. Listed below is a summary of the scope of work to be performed by YJC: Assume all costs for all training, materials, etc., including any additional supplemental support needed to ensure an individual’s success such as transportation vouchers. Pay job readiness stipends and subsidized wages earned during training internship. Provide counseling and coaching, supportive follow-up services to individuals. YJC will also provide regularly scheduled updates to Youth and Young Adult Division staff on the progress of individuals enrolled in the program. Youth and Young Adult Division staff recruits young adults in the community and identifies Evanston residents that would benefit from this program. Additionally, other Page 22 of 24 H3.Page 585 of 647 City departments and partner agencies in the city such as the Moran Center and Evanston School District 202 provide referrals to the Division. Youth and Young Adult Program staff and YJC Job Counselors follow the progress of individuals enrolled in the program and their placement in employment over a 24 month period. Research shows that follow up services are critical to the success of disengaged and disconnected “Opportunity Youth”. The successful partnership with YJC provides the educational and workforce related resources that are not always available to the City of Evanston. Attachments: Resolution 97-R-20 Agreement with Youth Job Center of Evanston Inc. Service Delivery Model 1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center, August 2006 Page 23 of 24 H3.Page 586 of 647 COE- YJC Service Delivery Model Property of the Youth Job Center of Evanston, Inc. ™  Attend mandatory new client orientation  Complete all required intake forms  Provide all necessary documentation to determine eligibility  Complete initial job-readiness assessment  Review job-readiness results to identify skills, employability levels and plan of action  Registered for mandatory job- readiness training workshops  Assigned to employment counselor  Individuals must complete mandatory job skills training workshops (10 sessions) before meeting w/ employment counselor or receiving job referral  Develop an Individualized Employment Action/Credential Plan w/timelines  Clients may be referred to other programs (SCA, OOSY, Outpost) as necessary, for additional training and skill building activities  An “ employer referral” is given only when it is determined the client is “job-ready” and meets the basic employment standards:  Have a completed job portfolio (includes: job application information, resume and reference list, cover letter, copies of diplomas, certificates, etc.)  Passing score on 2 mock interviews  Interview attire reviewed/approved by employment counselor(s)  Clients must attend all required meetings w/employment counselors  Receive personalized job referral letters to employers for full, part-time, temporary and/or “odd jobs.”  Receive referrals to paid work experiences and internship opportunities if eligible  Receive exclusive and ongoing job leads via email, face- book, phone and regular mail  Receive personalized job referrals for exclusive job fairs, onsite recruitment events and other employment related activities  Ongoing employment coaching, career development counseling , and mentoring  Regular meetings and site visits w/ clients and their employer to check on progress and status  Employed clients achieving the 12 month benchmark will receive a customized “post-employment/career pathway plan” for potential career advancement opportunities  Job retention incentives for clients meeting job retention goals at the 6 month, 12 month, 18 month and 24 month benchmarks (i.e. gift and transit cards, client recognition, speaking opportunities at major YJC events, scholarship opportunities, etc.)  Ongoing employment coaching and career counseling  Employed clients may also be selected to participate in the “W.I.L.L. Career Advancement program” or serve on the “YJC Young Ambassadors Leadership Council” where they will represent the YJC at conferences, events, in the media, etc.  YJC Alumni Group Involvement Page 24 of 24H3.Page 587 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Alexandra Ruggie, Assistant City Attorney Subject: Resolution 121-R-20, Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda Date: December 14, 2020 Recommended Action: Staff recommends City Council adoption of Resolution 121-R-20, to amend City Council Rule 11.18 Council Action: For Action Summary: City Council Rule 18.11 pertains to orders of special business. However, the current way the rule is drafted, it only allows for orders of special business to be placed on the City Council agenda by approval of the Council or by prior subcommittee referral. Resolution 121 -R-20 updates Rule 18.11 so that special orders of business are able to be placed on the City Council Council City by or Council City the of majority the Mayor, the by agenda recommendation during open session. This Rule update follows more closely to the current practice of placing a special order of business on the City Council agenda. Attachments: 121-R-20 Amending City Council Rule 12.4 Rules and Organization of the City Council R1.Page 588 of 647 11/19/2020 121-R-20 A RESOLUTION Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda WHEREAS, the City Council amends the City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”) from time to time; and WHEREAS, currently the City Council Rules mandate that a special order of business may only be placed on the City Council agenda when previously before the Council; and WHEREAS, the past practice of the City has been to place items of Special Orders of Business on the City Council agenda without any prior referral by a subcommittee or the City Council in open session, WHEREAS, the City Council finds it is best to revise the City Council Rules to allow for special orders of business to be added to the City Council agenda without first needing a referral, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. Rule 18.11 within the “Motions” section of the City Council Rules is hereby amended to read as follows: 18.11 A special order of business refers to a docket item which will be considered by Council at a specified date that did not originate from any Council Committee or Subcommittee. It may be placed on the agenda of a Council Meeting with five (5) days prior notice sent to the City Council via electronic mail. A special order of business can be placed on the agenda at the request of the Mayor, a majority of the City Council in Page 2 of 30 R1.Page 589 of 647 121-R-20 ~2~ open session of the City Council, or the City Manager. Any matter before the Council may be made a special order of business for any future time by action of the Council. A special order of business refers to Council consideration of a docket item which will be considered at a specified date previously agreed upon by a majority vote of the Council. SECTION 2. That this Resolution 121-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 3 of 30 R1.Page 590 of 647 Rules and Organization of the City Council of the City of Evanston February 28, 2020 Page 4 of 30 R1.Page 591 of 647 Rules and Organization of the City Council of the City of Evanston 1 GLOSSARY “Acting Mayor” is a member of the City Council elected by the Council to fill a vacancy in the office of the Mayor until filled by a regular or special election. The Acting Mayor shall possess all the rights and powers of the Mayor. “City Council” and “Corporate Authorities” shall mean the nine Aldermen and the Mayor and may be used interchangeably. “Journal” is the official record of the City Council, wherein are recorded the yeas and nays taken on the passage of designated ordinances, resolutions, motions, and other actions of the Council. “Mayor pro tem” is a member of the City Council, who is elected by the Council to perform the duties and possesses all the rights and powers of the Mayor if a temporary absence or disability of the Mayor prevents the performance of Mayoral duties, but does not create a vacancy in the office. (Exception: See Rule 14.4) “Quorum” is six members of the Corporate Authorities for a City Council meeting and the majority of the members appointed to any City Council Standing Committee. “Temporary Chair” is a member of the Council, who in the absence of the Mayor, acting Mayor, or Mayor pro tem for a portion of a meeting, is elected by the Council to act as a temporary chair. The temporary chair shall have only the powers of a presiding officer and has a right to vote as Alderman. (Exception: See Rule 14.4) Page 5 of 30 R1.Page 592 of 647 Rules and Organization of the City Council of the City of Evanston 2 TABLE OF CONTENTS 1. ADJOURNMENT 3 2. AGENDA: ORDER AT COUNCIL MEETINGS 3 3. AMENDMENT, REPEAL, OR SUSPENSION OF RULES 4 4. APPEALS 4 5. APPOINTMENTS 4 6. CITIZEN PARTICIPATION 6 7. CITY MANAGER 8 8. CLOSED SESSIONS 8 9. COMMITTEES 9 10. CONDUCT OF MEMBERS 12 11. CONFLICT OF INTEREST AND ABSTENTIONS 13 12. DEBATE 13 13. GENERAL PROVISIONS 14 14. MAYOR 14 14.7 MAYOR PRO TEM 15 14.8 ACTING MAYOR 16 15. MEDIA 16 16. MEETINGS OF THE COUNCIL 16 17. MINUTES 17 18. MOTIONS 18 19. OMNIBUS AGENDA (CONSENT AGENDA) 20 20. ORDINANCES 20 21. QUORUM 20 22. RECONSIDERATION 21 23. ROBERT’S RULES 22 24. VOTES 22 25. EXTRAORDINARY VOTES 23 26. COMPENSATION COMMITTEE 24 27. WARD COMMUNICATIONS POLICY 24 28. TECHNOLOGY ALLOWANCE POLICY 25 Page 6 of 30 R1.Page 593 of 647 Rules and Organization of the City Council of the City of Evanston 3 1. ADJOURNMENT 1.1 A motion to adjourn the Council shall always be in order except while a vote is being taken. 1.2 A motion to adjourn cannot be amended or debated, but a motion to adjourn to a specific date or time may be amended and debated. 2. AGENDA: ORDER AT COUNCIL MEETINGS 2.1 The first order of business at each meeting of the City Council shall be the calling of the roll of Alderman by the City Clerk, who shall mark the absentees and announce whether a quorum is present; the Council shall then be called to order by the Mayor. Thereupon, the Council shall proceed to the business before it, which shall normally be conducted in the following order. The Mayor or the Council may vary the order of business: A. Mayor and City Manager Public Announcements and Report of the City Manager. B. Communications addressed to the Council. C. Citizen Comment. D. Special Order of Business. E. Consent Agenda and approval of the minutes of the preceding meeting. F. Report of Standing and Special Committees. G. Call of the Wards, at which time each Alderman shall be called upon by the Mayor to announce or provide information about any Ward or City matter. H. Executive Session. 2.2 All matters relating to priority of business shall be decided by the Mayor without debate. Page 7 of 30 R1.Page 594 of 647 Rules and Organization of the City Council of the City of Evanston 4 2.3 The Mayor shall preserve order and decorum and shall decide all questions of order. 2.4 During the meetings of the City Council only city officers and staff, former Aldermen, former Mayors and persons connected with the accredited media shall be admitted to the Council floor except upon invitation of the Mayor. 2.5 In the case of disturbance or disorderly conduct the Mayor shall have the power: (1) to remove the offenders; (2) to clear the Council Chamber of all spectators; or (3) to suspend or adjourn the meeting. 2.6 Committees or individual Alderman who intend to ask for official Council action shall ask the City Manager to put such matters on the printed agenda prior to the Council meeting. 3. AMENDMENT, REPEAL, OR SUSPENSION OF RULES 3.1 Any rule may be amended or repealed at any regular meeting of the City Council following a prior submission thereof in writing, by the Rules Committee, or by three or more Aldermen. The requested changes must be distributed to members of City Council at least one week in advance of the vote thereon. The proposed amendment or repeal must be approved by a majority of the Aldermen currently holding office. 3.2 Any rule may be temporarily suspended for the matter under consideration at any time by a two-thirds vote of the Aldermen present, except as provided in Rule 20.1. 4. APPEALS The rulings of the Mayor may be appealed to the City Council and shall be decided by a majority vote without debate. 5. APPOINTMENTS – EXCEPT AS DESIGNATED BELOW 5.1 The Mayor shall have the sole right and power, with the advice and consent of the City Council, to make all appointments to the commissions, boards, and advisory bodies of the Council unless otherwise provided by ordinance or resolution. All appointments shall be introduced at least one week in advance of their consideration by the City Council. The Mayor shall precede introduction by Page 8 of 30 R1.Page 595 of 647 Rules and Organization of the City Council of the City of Evanston 5 transmitting to each Alderman in confidence a written biography of the prospective appointee no later than the Friday prior to introduction. 5.2 The Mayor shall submit to Council appointees to a board, commission or committee at least three weeks prior to making their nomination. 5.3 A board or commission appointee may be reappointed only once. When a vacancy is created by the resignation of the member prior to expiration of that member’s term, the member appointed to fill this vacancy shall be appointed to a full term, unless otherwise provided by the City Code or State law. All vacancies shall be published in such communications of general circulation within the community that the Mayor deems appropriate. Vacancies shall also be listed on the City Cable channels. 5.4 The term for board or commission membership shall be three years, except where otherwise provided by statute or ordinance. 5.5 No board or commission member shall be appointed to serve on more than one board or commission concurrently, except where required by official position. 5.6 The City Council shall be given notice of the reappointment of any board or commission appointee in the same manner as established for original appointments. 5.7 Committee Chairs 5.7.1 Committees consisting of all Aldermen shall have their initial chair appointed by the Rules Committee. 5.7.2 Committees consisting of Aldermen and citizens, which report directly to the Council, shall have an Aldermanic Chair appointed by the Rules Committee for a term determined by the Rules Committee. 5.7.3 Committees consisting of Aldermen and citizens, which report to Standing Committees, shall have a citizen chair elected by the members of the committee. 5.7.4 Boards, Committees and Commissions composed entirely of citizens shall elect their chairs, except the Zoning Board of Appeals, which is Page 9 of 30 R1.Page 596 of 647 Rules and Organization of the City Council of the City of Evanston 6 required by the City Code to have a chair appointed by the Mayor with the advise and consent of the City Council. 5.7.5 Special Committees (Ad Hoc) shall have a chair appointed by the Mayor with the advice and consent of the City Council. 6. CITIZEN PARTICIPATION 6.1 Any citizen may address a committee at the invitation of the chair of the committee. Official Public Hearings for citizens shall allow for comments by the City Council and citizens. 6.2 The Council shall provide a period for Public Comment. Interested persons shall sign their name, address and the agenda item or other topic to be addressed on a designated citizen participation sheet. Only individuals physically present at the meeting are permitted to participate in Public Comment. No electronic communication methods will be permitted for persons that seek to participate remotely in Public Comment. If an individual cannot attend the meeting due to a disability, the person is provided other alternative channels of communication to provide their comments, including the person may submit written public comment in advance of the meeting and it will be read during Public Comment within the time parameters set forth herein. In the event there is not adequate time to read the entire statement, the balance of the statement will be included in the record. A speaker may address the Council for no more than three minutes, and only once per Council meeting. The maximum time limit for each speaker is a single three minute time limit applied to any and all topics the speaker addresses. The maximum time period for citizen participation is forty-five minutes. If there are more than 15 speakers, the Mayor will allocate time among the speakers to ensure that citizen comment does not exceed forty-five (45) minutes. Speakers will not be permitted to cede time to another speaker. The business of the City Council shall commence no later than forty-five (45) minutes after the beginning of Public Comment. City Council standing committees shall provide opportunities for citizen comment at the beginning of each meeting. For all of the standing committees of the City Council, except Planning and Development, a period of twenty minutes shall be provided for all public comment, and no individual may speak longer than two (2) minutes and cannot cede time to another speaker. For Planning and Development Committee, a period of forty-five minutes (45) shall be provided for all public comment and no individual may speaker longer than two (2) minutes and cannot Page 10 of 30 R1.Page 597 of 647 Rules and Organization of the City Council of the City of Evanston 7 cede time to another speaker. The committee chair of the standing committees will allocate time among the speakers to ensure that Public Comment does not exceed the allotted time provided above. The business of the committee shall commence after the specified time above expires. 6.3 Persons who sign up to speak on an agenda item marked for decision at this meeting may be given priority and should indicate an agenda item or subject to be addressed. 6.4 A person invited to address the Council as specified herein, when accorded the floor, shall limit comments to include items within the jurisdiction of the Evanston City Council as determined by the Mayor and be governed by these rules to the extent applicable. Any person who requests to use audio/visual equipment during their comments at City Council committee meetings shall first receive permission from the Committee Chair prior to such use. For matters before the Planning & Development Committee, the petitioner may provide a brief presentation, no more than 10 minutes, to the Committee of its project and application, with advance notice to the City Manager’s Officer by 12:00 p.m. the day of the meeting. If there are objectors to the application, they may collectively address the Committee with a 10 minute presentation, also with advance notice to the City Manager’s Officer by 12:00 p.m. the day of the meeting. Any presentation cannot constitute a hearing or an opportunity for testimony or cross examination of witnesses and other evidence. 6.5 During periods of citizen participation, comments from Aldermen shall be limited to requests for information, referrals to the appropriate committee, or referrals to the City Manager for response. 6.6 These guidelines are in accordance with 5 ILCS 120/2.06(g). All citizen comment at all meetings will be guided by these guidelines. There is a significant governmental interest in conducting orderly, efficient meetings of the Council. Citizen comment time limits are a reasonable time, place and manner restriction narrowly tailored to serve a significant interest. Any speaker who exceeds 3 minutes may be ruled out of order. I.A. Rana Enterprises Inc. v. City of Aurora, 630 F.Supp.2d 912 (N.D.Ill. 2009). 6.7 Persons may submit written comments to the City Council through the City Clerk at any time. Copies of written comments will be distributed to the Mayor and Members of the City Council by the City Clerk. If a person wishes their written comments to be included in the record of testimony on an agenda item or Page 11 of 30 R1.Page 598 of 647 Rules and Organization of the City Council of the City of Evanston 8 during Citizen Comment, these comments must be submitted to the City Clerk prior to the City Council meeting. The City Clerk will acknowledge receipt of the written comments during the meeting and briefly state the subject of the communication. The full text of the written comments will not be read, but will be included in its entirety in the record of the meeting. 6.8 Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. The mayor or presiding officer may interrupt any speaker who is violating these rules or disrupting a meeting. The mayor or presiding officer shall attempt to provide a verbal warning to any attendee or particular speaker that may be violating these rules, but such verbal warning shall not be required as a condition for speaker to have podium microphone turned off or speaker removed from meeting. 6.9 Procedures for conduct under Section 6.8 shall apply to meetings held by the City Council, including standing committees and ward meetings. 6.10 Persons attending the meeting may hold a sign that is no greater than 8½ X 11’’ in size. Signs that are larger than the stated size will not be permitted. The sign may not block the view of other members of the public and cannot be affixed to anything within the Council Chambers, includ ing but not limited to the walls, windows, podium, or other glass. 7. CITY MANAGER 7.1 The City Manager shall be appointed by a two-thirds vote of the Council (seven (7) votes). 7.2 The Manager may at any time be removed from office by a two-thirds vote of the Council (seven (7) votes). 7.3. The Manager shall attend all meetings of the City Council with the right to take part in discussion but with no right to vote. Page 12 of 30 R1.Page 599 of 647 Rules and Organization of the City Council of the City of Evanston 9 7.4. No committee or its individual members shall in any way assume or attempt to assume any executive or administrative function delegated to the City Manager or appointees thereof. 7.5. In the case of absence or disability of the Manager for a period exceeding thirty (30) days, the Council may designate a qualified administrative officer of the City to perform the duties of the Manager during such absence or disability. 8. CLOSED SESSIONS 8.1 At any Council meeting for which proper notice under the Open Meetings Act, 5 ILCS 120 et. seq. has been given, the Council may decide to hold a closed session for any purpose authorized by Section 120/2 of the Act. Such closed session must be approved in open meeting by a majority vote of a quorum present, and each vote and the purpose of the closed session shall be recorded in the minutes of the open meeting. 8.2 Only topics specified in the vote to close may be considered during the closed session. No final action shall be taken in closed session. Minutes of the same quality and detail as regular meetings shall be kept of all closed sessions and shall remain confidential unless the Council determines otherwise. The Rules Committee shall be responsible for compliance with the Open Meetings Act. 8.3 All proceedings of a closed session shall be kept in strict confidence by all those in attendance. 8.4 Consideration of confidential information shall be consistent with the Open Meetings Act. An Alderman who has a question about the confidentiality of an item should exercise a good faith effort in contacting the Mayor first to discuss the confidentiality of the item before requesting that the City Council consider its confidentiality. 9. COMMITTEES 9.1 Open Meetings. All regular and special meetings of committees, boards and commissions shall be open to the public and to the press, except closed sessions as authorized by the statutes of the State of Illinois. 9.2 Standing Committees. There shall be four standing committees of the City Council: (1) Rules Committee; (2) Administration and Public Works; (3) Human Page 13 of 30 R1.Page 600 of 647 Rules and Organization of the City Council of the City of Evanston 10 Services; and (4) Planning and Development. The Planning and Development Committee and Administration and Public Works Committee shall meet before the regular Council meetings. The Rules Committee shall meet and convene as needed, concurrent with regularly scheduled City Council meetings. The Human Services Committee shall meet in accordance with a published schedule, but in no event less than once per month, contingent upon enough matters being scheduled on the agenda. Standing Committees may establish subcommittees as needed to assist them in more efficiently conducting their business. 9.3 Rules Committee (nine (9) Aldermen and the Mayor). The jurisdiction of this committee shall be as follows: A. Assignment of Aldermen to standing committees, Economic Development Committee, Transportation Committee and the Housing and Community Development Act Committee, which recommends to the Council expenditure of Federal funds. B. Determination of jurisdictional disputes between committees. C. Revision of Council Rules. D. Preparation and maintenance of the list of mayor pro tem. E. Ensure compliance with the Illinois Open Meetings Act. F. Appointment of chairs to standing committees. G. Coordination of the City Manager evaluation. H. Such other matters as are referred to it by the Council, an individual Alderman, or the Mayor. 9.4 Administration and Public Works Committee (five (5) Aldermen). The duties of this committee shall include matters relating to bills and purchases; finance; fire; legal; licensing; personnel; and public works (including streets and alleys, lighting, refuse disposal, water and sewers, traffic control, and parking); public buildings; public transportation; public utilities; safety (including civil defense); liaison with the police and fire pension boards; and capital improvements. This committee shall convene at 6:00 p.m. on the 2nd and 4th Mondays of the month on the night of scheduled City Council meetings. Page 14 of 30 R1.Page 601 of 647 Rules and Organization of the City Council of the City of Evanston 11 9.5 Human Services Committee (six (6) Aldermen). The duties of this committee shall include matters relating to the Department of Health and Human Services (including public health, mental health, youth, aging, emergency assistance and community purchased human services); liaison with human service-related boards and commissions, private and public organizations funding or providing human services within the City, and matters relating to the arts, recreation, library, environment, unemployment, unified budgeting, the Farmers’ Market, and Police services; and Americans with Disabilities Act (“ADA”) Grievance Appeals relating to Title II of the ADA (Accessibility). The Human Services Committee may convene at 6:00 p.m. on the first Monday of each month upon the call of the Chair. 9.6 Planning and Development Committee (seven (7) Aldermen). The duties of this committee will include matters relating to planning; physical development, zoning, building conservation, preservation, housing, and relocation. The Committee shall review and advise the City Council on the use and planning of all City park land. This Committee shall convene at 6:45 p.m. on the 2nd and 4th Mondays of the month on the night of scheduled City Council meetings. 9.7 Committee Chair. The Rules Committee will establish a schedule for the Standing Committee Chairs, with no Alderman Chairing two Standing Committees at the same time. 9.8 Committee of the Whole. By majority vote, the Council may resolve itself into a Committee of the Whole for the purpose of informally discussing any matter. The presiding official shall be the Mayor or the appropriate Committee Chair. 9.9 Standing Committees’ Priorities and Procedures 9.9.1 The chair shall confer on a regular basis with staff to review the committee agenda. 9.9.2 Each committee shall adopt guidelines for the conduct of its meeting and for public participation. The chair shall report committee deliberations and actions to the Council and may appoint, as necessary, a speaker to present majority or minority committee reports to the Council. A committee may transmit any matter to the Council with a neutral recommendation. Page 15 of 30 R1.Page 602 of 647 Rules and Organization of the City Council of the City of Evanston 12 9.9.3 References – Committees, Boards, and Commissions composed entirely of Aldermen shall consider matters referred to them by the Mayor, Aldermen or staff without the necessity of a vote of the Council. References by individual aldermen to standing committee can be made at the call of the wards, during individual standing committee meetings, or through communication to the standing committee chair by an individual alderman. References to other Committees, Boards, or Commissions, which are approved by the Council, shall be considered by that Committee, Board, or Commission. Prior to approval of such reference, the Council shall have the right to debate the motion for such references. 9.9.4 The Chair of the Standing Committees may appoint subcommittees with the approval of the committee for better operational efficiency and/or greater community involvement to consider particular issues or problems. The sub-committee shall report to the Standing Committee which created it. 9.10 Special Committees (Ad Hoc) 9.10.1 Special committees may be appointed to consider particular problems. At the time of creating of any special committees, the appointing body shall also designate to whom the special committee will report and the time frame within which its work should be completed. There shall be three types of special committees. 9.10.2 Special Committees of the Aldermen shall be composed of Aldermen appointed by the Council, or the Rules Committee, or by the Mayor. 9.10.3 Special Committees of Aldermen and citizens of the City shall be appointed by Aldermen, by the Council, the Rules Committee, or by the Mayor. 9.10.4 Special Committees appointed by the Mayor, with the advice and consent of the City Council, which may be composed entirely of citizens. 9.10.5 Except as provided in Rule 5.7, the chairs of these special committees shall be appointed by the Mayor with the advise and consent of the City Council. Page 16 of 30 R1.Page 603 of 647 Rules and Organization of the City Council of the City of Evanston 13 9.10.6 All appointments of the above committees shall be with the advise and consent of the Council. 9.11 Special Meetings. Three or more members of a Committee, Board or Commission may call a meeting of that body when the Chair has cancelled the meeting. Such call for a meeting shall be in writing, duly signed by the callers and shall be presented to the Chair. 10. CONDUCT OF MEMBERS 10.1 During Council meetings, no member of the Council shall speak until recognized by the Mayor. 10.2 An Alderman called to order by the Mayor shall immediately cease speaking. 10.3 Any Alderman who acts in a disorderly manner at a Council or standing committee meeting or who does not obey the order of the Mayor or the Committee Chair, may be censured by a majority vote of the members present or expelled for the remainder of the meeting by a two-thirds vote of the Aldermen present. 10.4 Any Alderman who does not comply with the Evanston City Code of Ethics may be censured by majority vote of members present at a Council meeting. 10.5 An Alderman may stand when speaking. 10.6 The right of a Council member to address the Council on a question of personal privilege shall be limited to cases in which the members’ integrity, character or motives are assailed, questioned or impugned. 11. CONFLICT OF INTEREST AND ABSTENTIONS 11.1 An Alderman is expected to vote yea or nay on all matters when present except on any matter which involves a direct personal pecuniary interest or conflict of interest. The reason for an abstention shall be announced. If the Mayor or any Alderman believes there is a conflict of interest in any matter before the Council, consultation with the Board of Ethics is available. Page 17 of 30 R1.Page 604 of 647 Rules and Organization of the City Council of the City of Evanston 14 11.2 Aldermen serving on the Board of Directors of an Evanston not-for-profit agency shall disclose their membership and refrain from participating in Council discussion or voting on matters pertaining to the not-for-profit agency. 11.3 An Alderman may give testimony before the Zoning Board of Appeals or the Plan Commission in the following circumstances a) when presenting the official recommendations of a Council committee or subcommittee on a matter within its jurisdiction and upon which a formal vote by that committee or subcommittee has been taken; b) may testify before the Plan Commission when the Plan Commission is considering amendments to the zoning ordinance which are not site-specific; c) may testify when the Alderman is the petitioner; d) may give such testimony only when the Alderman is the appellant before the Zoning Board of Appeals or Plan Commission. 11.4 Nothing herein shall be construed to prohibit an Alderman from attending Zoning Board of Appeals or Plan Commission meetings or from giving testimony on those items for which the Zoning Board of Appeals is the final authority. 12. DEBATE 12.1 No Alderman shall speak for longer than five (5) minutes on the same subject except by consent of a majority of the Council. Council consent shall be assumed in the absence of objections by any Alderman or the Mayor. 12.2 No Alderman shall speak twice on the same subject until all Aldermen who wish to speak have had an opportunity to be heard at least once. 13. GENERAL PROVISIONS 13.1 The powers of the City Council shall be purely legislative. 13.2 The City Council shall approve for payment all expenses and liabilities of the municipality. 13.3 An Alderman, at all times, may examine and inspect the books, records and papers of any agent, employee or officer of the city when such examination and inspection is reasonably necessary for the exercise of the Alderman’s legislative function, and such books, records and papers are kept in the ordinary course of the duties of the agent, employee or officer. Page 18 of 30 R1.Page 605 of 647 Rules and Organization of the City Council of the City of Evanston 15 14. MAYOR 14.1 The Mayor is the presiding officer at all meetings of the City Council and is an ex officio member of all City Council committees. 14.2 The Mayor shall be an ex officio member of all committees, boards and commissions. 14.3 All ordinances and resolutions passed by the Council shall be deposited with the City Clerk. The Mayor shall indicate approval of these by signing them. Those disapproved shall be returned to the Council accompanied by written objections at the next regular meeting occurring not less than seven (7) days after passage. The Mayor may disapprove of any one or more sums appropriated in any ordinance or resolution making an appropriation, and, if so, the remainder shall be considered approved. However, the Mayor may disapprove entirely of an ordinance or resolution making an appropriation. If the Mayor fails to return any ordinance or resolution with written objections within the designated time, it shall be considered approved even though it lacks the Mayor’s signature. 14.4 When the Mayor votes: 14.4.1 The Mayor shall vote on Ordinances, Resolutions and motions in the following instances: A. When the vote of the Aldermen has resulted in a tie. B. When a vote greater than a majority of the Corporate Authorities (Aldermen and Mayor) is required by statute to adopt an ordinance, resolution or motion. C. On the appointment of a City Manager. 14.4.2 The Mayor shall not vote in the following instances: A. To break a tie vote on an incidental motion. (Incidental motions consider procedural issues and are used to enforce correct rules of procedure.) A tie vote on an incidental motion sustains the decision of the Mayor. B. On any ordinance, resolution or motion when there is no tie. Page 19 of 30 R1.Page 606 of 647 Rules and Organization of the City Council of the City of Evanston 16 14.4.3 An Acting Mayor or Mayor pro tem shall not be accorded the voting privilege of Mayor; however nothing in this section may deprive an Acting Mayor or Mayor pro tem of the voting privilege of Alderman. 14.5 The Mayor shall have authority to refer any matter to the agenda of any committee of the City Council, or to any Aldermanic committee, board, commission, or advisory body of the City Council. 14.6 The Mayor shall at all times have access to any and all records, documents, and information relative to any and all functions of the City government as allowed by law. 14.7 MAYOR PRO TEM 14.7.1 If a temporary absence or temporary disability of the Mayor prevents the performance of Mayoral duties, but does not create a vacancy in the office, the City Council shall elect one of its members to act as Mayor pro tem. The Mayor pro tem during such absence or disability shall perform the duties and shall possess all the rights and powers of the Mayor. 14.7.2 The City Clerk shall maintain at all times the list of Aldermen by seniority to serve as either Mayor pro tem or Temporary Chair (as defined in glossary) as prepared by the Rules Committee. The chair of the Rules Committee shall nominate as Mayor pro tem in the order of succession from said list. 14.8 ACTING MAYOR 14.8.1 A vacancy occurs in the office of Mayor by reason of resignation, failure to elect or qualify, death, permanent physical or mental disability, conviction of a disqualifying crime, abandonment of office, removal from office, or by removal of residence from the City. 14.8.2 In accordance with the State Election Code, if a vacancy occurs in the office of the Mayor and there remains an unexpired portion of the term, the office shall be filled for the unexpired portion of the term by special election at the non- mayoral consolidated election provided that the vacancy occurs more than one hundred thirty (130) days before that election. If the vacancy occurs less than one hundred thirty (130) days before the non-mayoral consolidated election, the Page 20 of 30 R1.Page 607 of 647 Rules and Organization of the City Council of the City of Evanston 17 vacancy shall be filled at the next consolidated election when the office of Mayor is normally on the ballot. The City Council shall elect one of its members Acting Mayor who shall perform the duties and possess all the rights and powers of the Mayor until a successor to fill the vacancy has been elected and has qualified. (Exception: See Rule 14.4) 15. MEDIA All official meetings of the City Council and its committees shall be open to the media, and recorded by any available technology at any time, provided that such arrangements do not interfere with the orderly conduct of the meeting. 16. MEETINGS OF THE COUNCIL 16.1 All meetings of the City Council shall be open to the public and the press, with the exception of closed sessions as specified in the Open Meetings Act, 5 ILCS 120/2. 16.2 A quorum of the City Council shall be six (6) members of the City Council (Corporate Authorities) including the Mayor, acting Mayor or Mayor pro tem, currently holding office. Except as required by State law, the City Code, or these rules, action may be taken by a majority vote of a quorum. 16.3 Special meetings may be held at any time upon proper public notice as specified in the Open Meetings Act1 on call of the Mayor, or by the call of three (3) or more Aldermen. Such call for special meetings shall be in writing, duly signed by the callers, and shall be presented to the City Clerk, who shall prepare and issue notices of the same to the Mayor and all members of the Council at least forty-eight (48) hours before the meeting. Such notices shall describe in brief the nature or object of the special meeting. At every special meeting the call for said meeting shall be read and afterwards filed by the Clerk and no business other than that proposed by the call shall be in order at such meeting. 1 Public notice under the Open Meetings Act requires that the notice of a special, rescheduled regular, or a reconvened meeting must be given at least forty-eight (48) hours beforehand, and must also include the agenda for the meeting. The notice must be posted in the Civic Center or at the building in which the meeting is to be held. Copies of the notice must be supplied to all media who have filed an annual request for such service. Page 21 of 30 R1.Page 608 of 647 Rules and Organization of the City Council of the City of Evanston 18 16.4 Emergency meetings. Notice of an emergency meeting shall be given as soon as possible, but in any event, prior to the holding of such meeting, to any news medium which has filed an annual request for notice. 16.5 The City Council shall convene three times monthly, except for the months of August and December when the Council shall convene but once. The Council shall convene on the 2nd and 4th Monday of the month. The Council shall meet immediately following the adjournment of the Planning and Development Committee meeting, such Committee meeting which shall precede the regular scheduled Council meeting. The Council shall convene on the 3rd Monday of the month to present awards, receive presentations and consider items of citywide concern. 17. MINUTES 17.1 A journal of the minutes of the City Council and standing committees shall be kept by the City Clerk, and a copy of the minutes of the immediately preceding meeting shall be delivered to each Alderman prior to the convening of the next regular meeting. 17.2 In all cases where a motion is entered in the minutes of the Council, the name of the Alderman moving the same and the name of the seconding Alderman shall be recorded, except for a motion to adjourn. 17.3 Approved City Council and its Standing Committees’ minutes shall be posted in a timely manner to the City of Evanston website: www.cityo fevanston.org . 17.4 Meetings of the City Council and the Standing Committees (Administration & Public Works Committee, Human Services, Rules , and the Planning & Development Committee) will be broadcast live. In addition, Plan Commission, Zoning Board of Appeals, Economic Development Committee and select funding meetings of the Housing and Community Development Act Committee will be broadcast live . 17.5 All meetings broadcast live pursuant to Rule 17.4 will be recorded and posted on the City’s website un der the related Committee’s “Agenda and Minutes” page. Page 22 of 30 R1.Page 609 of 647 Rules and Organization of the City Council of the City of Evanston 19 17.6 The Transportation/Parking Committee and Housing & Community Development Act Committee meetings will be audio recorded. Audio recordings will be retained by the Secretary of the Committee. 18. MOTIONS 18.1 A motion is not before the Council until it has been seconded. A motion shall be reduced to writing if requested by an Alderman, the Clerk, or the Mayor. 18.2 A motion may be withdrawn by the proposer at any time before a vote is called. 18.3 All ordinances and authorizations to expend or disburse monies shall be passed only by a roll call vote, duly recorded (five (5) votes). 18.4 Upon motion of any Alderman, the vote shall be by roll call, and shall be recorded. 18.5 The Mayor shall announce the result of the Council’s vote on every roll call. Prior to such announcement, Aldermen may change their vote. 18.6 A motion to table any matter is not debatable. If adopted by majority vote of the Aldermen present, all further debate on the subject shall end. The matter must be tabled to a future date cetain. 18.7 An amendment to modify an original motion shall be in order at any time, but no amendment to a motion shall be made which changes the intent of an original motion, or relates to a different subject. 18.8 A substitute of any original motion or proposition may be considered. If adopted by the Council, it shall entirely supersede the original motion or proposition. 18.9 When a motion is made and seconded to “call the question”, a vote shall then be taken without debate unless one of the following motions is interposed:  a motion to adjourn;  a motion to adjourn to a specified time;  a motion to recess; or  a motion raising a point of personal privilege. Page 23 of 30 R1.Page 610 of 647 Rules and Organization of the City Council of the City of Evanston 20 If the motion to call the question is carried, all further motions and debate shall be excluded and the question before the Council shall then be put. If a roll call vote is requested on a motion to call for the question, a two-thirds (2/3’s) vote of the Aldermen present is required for passage. 18.10 A duly seconded motion to limit further debate to a specified period of time, shall carry if it is approved by a majority of the Aldermen present. This motion is not debatable. 18.11 A special order of business refers to a docket item which will be considered by Council at a specified date that did not originate from any Council Committee or Subcommittee. It may be placed on the agenda of a Council Meeting with five (5) days prior notice sent to the City Council via electronic mail. A special order of business can be placed on the agenda at the request of the Mayor, a majority of the City Council in open session of the City Council, or the City Manager. 18.12 At the request of two Aldermen, any matter except a special order of business may be held over for consideration until the next regular meeting of the Council. Any matter so held over may not be held over a second consecutive time by this procedure. An Alderman may ask either the City Manager or the Alderman requesting the holdover to explain the impact of the holdover at the time the holdover is requested. If a request to hold the matter over is contested by a motion to overrule the request, duly made and seconded, the motion to overrule will be sustained if at least two-thirds (2/3's) of the Alderman present vote in favor of the motion. A motion to overrule is debatable. Any citizen may inspect the matter under such deferred deliberation at the office of the City Clerk. 19. OMNIBUS AGENDA (CONSENT AGENDA) 19.1 Consent agenda items are marked by an asterisk (*) on the regular Council agenda. Items so marked on the consent agenda shall be presented to the City Council by a reading of the title of the action, 65 ILCS 5/3.1-40-40. 19.2 All items on the consent agenda are decided by one roll call vote without discussion or debate. 19.3 An item may be removed from the consent agenda by the request of either the Mayor or an Alderman. Such a request does not require a second or a vote. Page 24 of 30 R1.Page 611 of 647 Rules and Organization of the City Council of the City of Evanston 21 19.4 An item removed from the consent agenda will be considered separately as called by the appropriate committee. 19.5 An Ordinance to be introduced may remain on the Consent Agenda, if it was approved by the Committee. 20. ORDINANCES 20.1 No ordinance may be adopted by the Council at the same meeting at which it is introduced. During the period between introduction and consideration, any citizen may inspect any such proposed ordinance at the office of the City Clerk. However, an ordinance may be adopted by the Council at the same meeting at which it is introduced after the rules are suspended by a unanimous vote of the Aldermen. 20.2 An ordinance, to pass, requires a majority vote (five (5)) of the nine (9) Aldermen, unless otherwise specified, i.e., unless an extraordinary vote is required. (See Council Rule 26.) If the Mayor’s vote to break a tie constitutes the fifth vote, the item passes. 21. QUORUM 21.1 A quorum of the City Council shall be six (6) members of the City Council (Corporate Authorities) including the Mayor, acting Mayor or Mayor pro tem, currently holding office. Except as required by State law, the City Code, or these rules, action may be taken by a majority vote of a quorum. 21.2 A member may attend any meeting of the City Council by electronic means provided the following conditions are satisfied: A. A quorum of the members of the City Council are physically present at the place designated in the notice of the meeting; B. The member is prevented from attending because of: 1. serious illness or disability; or 2. absence from the jurisdiction for employment or for the business of the public body; or 3. family or other emergency. C. The member has not yet attended, by electronic means, more than one meeting held in the current calendar year. Page 25 of 30 R1.Page 612 of 647 Rules and Organization of the City Council of the City of Evanston 22 D. Communications made by the member attending electronically are made concurrently available to the public. 21.3 A quorum for City Council Standing Committees shall be the majority of the members appointed to any City Council Standing Committee. 22. RECONSIDERATION 22.1 Any vote to approve a purchase, contract, bond sale, zoning variation or special use, whether by motion, resolution or ordinance, or to confirm an appointment by the Mayor to a commission, board or advisory body, or to convene into a closed session, may be reconsidered at the same meeting at which said vote was taken. An affirmative vote of two-thirds (2/3's) of the Aldermen present is required for the motion to pass. The vote taken on any other motion, resolution or ordinance may be reconsidered, but only at the next regular meeting held after the meeting at which said vote was taken. An affirmative vote of the majority of the Aldermen present is required. A motion to reconsider may be made as set forth herein only once. A motion to reconsider must be made by an Alderman who voted on the prevailing side; however, when a motion, resolution, ordinance fails to pass by reason of not having received a required extraordinary vote, a motion to reconsider, properly made, may be seconded by any other Alderman. 22.2 No vote of the Council shall be reconsidered or rescinded at a special meeting. 22.3 Every resolution, motion, and every ordinance that is returned to the City Council by the Mayor shall be reconsidered by the City Council at the next regular meeting following the regular meeting at which the City Council receives the Mayor’s written objection. If two-thirds (2/3's) of all the Aldermen then holding office on the City Council agree at that regular meeting to pass an ordinance, resolution or motion, notwithstanding the Mayor’s refusal to approve it, then it shall be effective. The vote on the question of passage over the Mayor’s veto shall be by yeas and nays, and shall be recorded in the journal. 23. ROBERT’S RULES The rules of parliamentary practice comprised in the latest edition of Robert’s Rules of Order shall govern the Council in all cases to which they are applicable and in which they are not in conflict with these Rules of the Council. Page 26 of 30 R1.Page 613 of 647 Rules and Organization of the City Council of the City of Evanston 23 24. VOTES 24.1 Votes may be taken on motions, resolutions, and appointments, except where a roll call vote is specifically called for by statute, rule of the Council, or by a request of any Alderman. 24.2 Roll call votes are required on all ordinances, expenditures, calling a closed meeting, items requiring an extraordinary majority, or when requested by an Alderman. 24.3 The order in which Aldermen shall be called for roll call votes shall be alternated. The order of voting for the year shall be published by the City Clerk at the beginning of the year. 24.4 A Mayoral vote is required in the instances specified in Council Rule 14.4. 24.5 An Alderman may abstain from voting in the instances as set forth in Council Rule 11.1. 24.6 Except as provided for in City Council Rule 25, all matters that obtain a majority vote from all present voting City Council Committee members shall move forward to the City Council with a positive recommendation. When a matter obtains a tie vote from all present voting City Council Committee members, which matter shall move forward to the City Council with a neutral recommendation. 25. EXTRAORDINARY VOTES 25.1 Three-quarters (3/4) of (elected) Aldermen then holding office (seven (7) votes). A. Vacation of streets and alleys. 65 ILCS 5/11-91-1. B . Passage of Map amendment when thirty percent (30%) of property owners within five hundred feet (500’) of the boundary of an area to be amended file written protest with the City Clerk. (City Code: 6-3-4-7). C. Passage of a unique use when thirty percent (30%) of property owners within a thousand-foot (1,000’) radius of the area boundary file with the City Clerk a written protest. (City Code: 6-3-7-6). 25.2. Three-quarters (3/4) of Aldermen Present. Page 27 of 30 R1.Page 614 of 647 Rules and Organization of the City Council of the City of Evanston 24 25.3. Two-thirds (2/3) of (elected) Aldermen then holding office (six (6) votes). A. Sale or lease of real property. (City Code 1-17-4-1; 1-17-4-2; and 1-17- 5). B. Purchase of goods and services over $20,000 (twenty thousand dollars) without public bids, except for federally funded programs, which may have requirements that supersede the City’s. (City Code 1-17-1). C. Passage of an ordinance over veto of the Mayor. (City Code 1-6-4 (B)). D. Overrule Liquor Commissioner in rejection of application. (City Code 3-4-2(C)5). E. Passage of modification of a site development allowance in excess of that established in zoning district, upon Plan Commission recommendation and City Council written finding. (City Code 6 - 3-6-6). 25.4 Two-thirds (2/3) of Aldermen present (number will vary). A. Temporary suspension of any rule (except Rule 20.1). (Council Rule 3.2). B. A roll call vote on a motion to call the question. (Council Rule 18.9). C. A motion to overrule the request of two Aldermen to hold a matter over until the next regular meeting. (Council Rule 18.12). D. A motion to reconsider made at the same meeting at which original vote was taken. (Council Rule 22.1). E. Expulsion of an Alderman for the remainder of a Council meeting. (Council Rule 10.3). 25.5. Two-thirds (2/3) of Corporate Authorities. (seven (7) votes) A. To appoint a City Manager. (Council Rule 7.1). B. To remove a City Manager. (Council Rule 7.2). C. To amend the budget. (City Code 1-11-5(F)). The Mayor cannot vote on extraordinary votes except to break a tie and to appoint a City Manager. (See Council Rule 14.4. Note: Although the Mayor’s vote is required to break a tie vote, the item will fail unless the extraordinary vote numbers are met.) 25.6. Unanimous Vote. To suspend the rules for the purpose of adopting an ordinance at the same meeting at which it is introduced. (Council Rule 20.1). Page 28 of 30 R1.Page 615 of 647 Rules and Organization of the City Council of the City of Evanston 25 26. COMPENSATION COMMITTEE The Mayor shall appoint a non-aldermanic compensation committee no later than January 1, 2016 to ensure that the process for recommending and setting the compensation for elected City officials complies with Title 1, Chapter 5 of the City Code, and the Illinois Municipal Code, 65 ILCS 5/3.1-50-10. Pursuant to Title 1 of the City Code, the non-aldermanic compensation committee must convene and submit a report and recommendation to the Council no later than 240 days prior to the next regularly scheduled municipal election. The Council then approves and sets all compensation via ordinance following submission of the compensation committee’s report. Any member of the Council may attend and provide information to the committee during the committee’s meetings to assist the committee in its work. The committee shall recognize and allow any Council member to speak and submit information to the committee. 27. WARD COMMUNICATION POLICY 27.1 Electronic Communications. Upon Aldermanic request, City staff will support a Ward E-Newsletter. Ward E-Newlsetters are limited to six (6) per year. City staff will coordinate use of an on-line service for the preparation and issuance of the Ward E-Newsletter. Aldermen must provide all written content, hyperlinks, and graphics in a Word document so that City staff can format into the newsletter template. All content should be submitted to City staff at least one (1) week prior to the intended issuance date. 27.2 Electronic Announcements. Upon Aldermanic request, City staff will send Ward Announcements on behalf of the Alderman. Ward Announcements are: (1) ward meeting agenda notifications; (2) meeting notification reminders; (3) PDF document attachments; and (4) single topic ward-specific notifications. Ward Announcements are limited to two (2) per month. City staff will coordinate use of an on-line service in preparation and issuance of announcements. Aldermen must provide all written content and/or PDF documents for attachment. 27.3 Postcard Announcements. Staff will develop and mail two (2) postcards per year per Alderman for Ward and/or community meetings. All content must be submitted to City staff four (4) weeks prior to the meeting date. Page 29 of 30 R1.Page 616 of 647 Rules and Organization of the City Council of the City of Evanston 26 27.3 Ward Meetings. City staff can assist Alderman in preparation for Ward meetings upon request. Requests for assistance should be made twenty-one (21) days in advance to ensure staff availability and presence. City staff will add ward meetings to the City calendar as soon as dates are determined. City staff can assist in securing space for ward meetings. 28. TECHNOLOGY ALLOWANCE 28.1 The Mayor and each Alderman will receive a monthly technology allowance in the amount of seventy-five dollars ($75.00) per month to assist with technological amenities associated with conducting City business, including, but not limited to: high-speed internet service, a mobile phone device/service or other communication needs. 28.2 Any additional costs over and above the Technology Allowance will be the responsibility of the individual Alderman or Mayor. Page 30 of 30 R1.Page 617 of 647 Memorandum To: Honorable Mayor and Members of the City Council From: Alexandra Ruggie, Assistant City Attorney Subject: Resolution 126-R-20, Amending City Council Rule 6.9 to Include Virtual Platform Meetings Date: December 14, 2020 Recommended Action: Staff recommends adoption of Resolution 126-R-20 by the Rules Committee, to update the City Council Rule 6.9 to include decorum during virtual platform meetings Council Action: For Action Summary: In early 2020, Illinois Governor J.B. Pritzker declared a state of emergency due to the COVID-19 global pandemic and entered Executive Order 2020 -07, as extended by Executive Order 2020-33, suspending some requirements of the Open Meetings Act, specifically, the requirement that a physical quorum must be present for a meeting and the limits on remote participation by members of the public body. The City has held virtual platform meetings since these executive orders were entered. Currently, the City Council Rules are silent to decorum rules during. Resolution 126-R-20, amends City Council Rule 6.9 to extend to virtual platform meetings in order to maintain decorum and efficiency in the public meetings. Legislative History: The Rules Committee discussed necessary rules during the October 5, 2020 meeting as well as the December 7, 2020 Rules Committee meeting. This resolution reflects the discussion held. Attachments: Rules and Organization of the City Council - 12-8-20 126-R-20 Amending City Council Rule 6.9 to Include Virtual Platform Meetings R2.Page 618 of 647 Rules and Organization of the City Council of the City of Evanston February 28, 2020 Page 2 of 30 R2.Page 619 of 647 Rules and Organization of the City Council of the City of Evanston 1 GLOSSARY “Acting Mayor” is a member of the City Council elected by the Council to fill a vacancy in the office of the Mayor until filled by a regular or special election. The Acting Mayor shall possess all the rights and powers of the Mayor. “City Council” and “Corporate Authorities” shall mean the nine Aldermen and the Mayor and may be used interchangeably. “Journal” is the official record of the City Council, wherein are recorded the yeas and nays taken on the passage of designated ordinances, resolutions, motions, and other actions of the Council. “Mayor pro tem” is a member of the City Council, who is elected by the Council to perform the duties and possesses all the rights and powers of the Mayor if a temporary absence or disability of the Mayor prevents the performance of Mayoral duties, but does not create a vacancy in the office. (Exception: See Rule 14.4) “Quorum” is six members of the Corporate Authorities for a City Council meeting and the majority of the members appointed to any City Council Standing Committee. “Temporary Chair” is a member of the Council, who in the absence of the Mayor, acting Mayor, or Mayor pro tem for a portion of a meeting, is elected by the Council to act as a temporary chair. The temporary chair shall have only the powers of a presiding officer and has a right to vote as Alderman. (Exception: See Rule 14.4) Page 3 of 30 R2.Page 620 of 647 Rules and Organization of the City Council of the City of Evanston 2 TABLE OF CONTENTS 1. ADJOURNMENT 3 2. AGENDA: ORDER AT COUNCIL MEETINGS 3 3. AMENDMENT, REPEAL, OR SUSPENSION OF RULES 4 4. APPEALS 4 5. APPOINTMENTS 4 6. CITIZEN PARTICIPATION 6 7. CITY MANAGER 8 8. CLOSED SESSIONS 8 9. COMMITTEES 9 10. CONDUCT OF MEMBERS 12 11. CONFLICT OF INTEREST AND ABSTENTIONS 13 12. DEBATE 13 13. GENERAL PROVISIONS 14 14. MAYOR 14 14.7 MAYOR PRO TEM 15 14.8 ACTING MAYOR 16 15. MEDIA 16 16. MEETINGS OF THE COUNCIL 16 17. MINUTES 17 18. MOTIONS 18 19. OMNIBUS AGENDA (CONSENT AGENDA) 20 20. ORDINANCES 20 21. QUORUM 20 22. RECONSIDERATION 21 23. ROBERT’S RULES 22 24. VOTES 22 25. EXTRAORDINARY VOTES 23 26. COMPENSATION COMMITTEE 24 27. WARD COMMUNICATIONS POLICY 24 28. TECHNOLOGY ALLOWANCE POLICY 25 Page 4 of 30 R2.Page 621 of 647 Rules and Organization of the City Council of the City of Evanston 3 1. ADJOURNMENT 1.1 A motion to adjourn the Council shall always be in order except while a vote is being taken. 1.2 A motion to adjourn cannot be amended or debated, but a motion to adjourn to a specific date or time may be amended and debated. 2. AGENDA: ORDER AT COUNCIL MEETINGS 2.1 The first order of business at each meeting of the City Council shall be the calling of the roll of Alderman by the City Clerk, who shall mark the absentees and announce whether a quorum is present; the Council shall then be called to order by the Mayor. Thereupon, the Council shall proceed to the business before it, which shall normally be conducted in the following order. The Mayor or the Council may vary the order of business: A. Mayor and City Manager Public Announcements and Report of the City Manager. B. Communications addressed to the Council. C. Citizen Comment. D. Special Order of Business. E. Consent Agenda and approval of the minutes of the preceding meeting. F. Report of Standing and Special Committees. G. Call of the Wards, at which time each Alderman shall be called upon by the Mayor to announce or provide information about any Ward or City matter. H. Executive Session. 2.2 All matters relating to priority of business shall be decided by the Mayor without debate. Page 5 of 30 R2.Page 622 of 647 Rules and Organization of the City Council of the City of Evanston 4 2.3 The Mayor shall preserve order and decorum and shall decide all questions of order. 2.4 During the meetings of the City Council only city officers and staff, former Aldermen, former Mayors and persons connected with the accredited media shall be admitted to the Council floor except upon invitation of the Mayor. 2.5 In the case of disturbance or disorderly conduct the Mayor shall have the power: (1) to remove the offenders; (2) to clear the Council Chamber of all spectators; or (3) to suspend or adjourn the meeting. 2.6 Committees or individual Alderman who intend to ask for official Council action shall ask the City Manager to put such matters on the printed agenda prior to the Council meeting. 3. AMENDMENT, REPEAL, OR SUSPENSION OF RULES 3.1 Any rule may be amended or repealed at any regular meeting of the City Council following a prior submission thereof in writing, by the Rules Committee, or by three or more Aldermen. The requested changes must be distributed to members of City Council at least one week in advance of the vote thereon. The proposed amendment or repeal must be approved by a majority of the Aldermen currently holding office. 3.2 Any rule may be temporarily suspended for the matter under consideration at any time by a two-thirds vote of the Aldermen present, except as provided in Rule 20.1. 4. APPEALS The rulings of the Mayor may be appealed to the City Council and shall be decided by a majority vote without debate. 5. APPOINTMENTS – EXCEPT AS DESIGNATED BELOW 5.1 The Mayor shall have the sole right and power, with the advice and consent of the City Council, to make all appointments to the commissions, boards, and advisory bodies of the Council unless otherwise provided by ordinance or resolution. All appointments shall be introduced at least one week in advance of their consideration by the City Council. The Mayor shall precede introduction by Page 6 of 30 R2.Page 623 of 647 Rules and Organization of the City Council of the City of Evanston 5 transmitting to each Alderman in confidence a written biography of the prospective appointee no later than the Friday prior to introduction. 5.2 The Mayor shall submit to Council appointees to a board, commission or committee at least three weeks prior to making their nomination. 5.3 A board or commission appointee may be reappointed only once. When a vacancy is created by the resignation of the member prior to expiration of that member’s term, the member appointed to fill this vacancy shall be appointed to a full term, unless otherwise provided by the City Code or State law. All vacancies shall be published in such communications of general circulation within the community that the Mayor deems appropriate. Vacancies shall also be listed on the City Cable channels. 5.4 The term for board or commission membership shall be three years, except where otherwise provided by statute or ordinance. 5.5 No board or commission member shall be appointed to serve on more than one board or commission concurrently, except where required by official position. 5.6 The City Council shall be given notice of the reappointment of any board or commission appointee in the same manner as established for original appointments. 5.7 Committee Chairs 5.7.1 Committees consisting of all Aldermen shall have their initial chair appointed by the Rules Committee. 5.7.2 Committees consisting of Aldermen and citizens, which report directly to the Council, shall have an Aldermanic Chair appointed by the Rules Committee for a term determined by the Rules Committee. 5.7.3 Committees consisting of Aldermen and citizens, which report to Standing Committees, shall have a citizen chair elected by the members of the committee. 5.7.4 Boards, Committees and Commissions composed entirely of citizens shall elect their chairs, except the Zoning Board of Appeals, which is Page 7 of 30 R2.Page 624 of 647 Rules and Organization of the City Council of the City of Evanston 6 required by the City Code to have a chair appointed by the Mayor with the advise and consent of the City Council. 5.7.5 Special Committees (Ad Hoc) shall have a chair appointed by the Mayor with the advice and consent of the City Council. 6. CITIZEN PARTICIPATION 6.1 Any citizen may address a committee at the invitation of the chair of the committee. Official Public Hearings for citizens shall allow for comments by the City Council and citizens. 6.2 The Council shall provide a period for Public Comment. Interested persons shall sign their name, address and the agenda item or other topic to be addressed on a designated citizen participation sheet. Only individuals physically present at the meeting are permitted to participate in Public Comment. No electronic communication methods will be permitted for persons that seek to participate remotely in Public Comment. If an individual cannot attend the meeting due to a disability, the person is provided other alternative channels of communication to provide their comments, including the person may submit written public comment in advance of the meeting and it will be read during Public Comment within the time parameters set forth herein. In the event there is not adequate time to read the entire statement, the balance of the statement will be included in the record. A speaker may address the Council for no more than three minutes, and only once per Council meeting. The maximum time limit for each speaker is a single three minute time limit applied to any and all topics the speaker addresses. The maximum time period for citizen participation is forty-five minutes. If there are more than 15 speakers, the Mayor will allocate time among the speakers to ensure that citizen comment does not exceed forty-five (45) minutes. Speakers will not be permitted to cede time to another speaker. The business of the City Council shall commence no later than forty-five (45) minutes after the beginning of Public Comment. City Council standing committees shall provide opportunities for citizen comment at the beginning of each meeting. For all of the standing committees of the City Council, except Planning and Development, a period of twenty minutes shall be provided for all public comment, and no individual may speak longer than two (2) minutes and cannot cede time to another speaker. For Planning and Development Committee, a period of forty-five minutes (45) shall be provided for all public comment and no individual may speaker longer than two (2) minutes and cannot Page 8 of 30 R2.Page 625 of 647 Rules and Organization of the City Council of the City of Evanston 7 cede time to another speaker. The committee chair of the standing committees will allocate time among the speakers to ensure that Public Comment does not exceed the allotted time provided above. The business of the committee shall commence after the specified time above expires. 6.3 Persons who sign up to speak on an agenda item marked for decision at this meeting may be given priority and should indicate an agenda item or subject to be addressed. 6.4 A person invited to address the Council as specified herein, when accorded the floor, shall limit comments to include items within the jurisdiction of the Evanston City Council as determined by the Mayor and be governed by these rules to the extent applicable. Any person who requests to use audio/visual equipment during their comments at City Council committee meetings shall first receive permission from the Committee Chair prior to such use. For matters before the Planning & Development Committee, the petitioner may provide a brief presentation, no more than 10 minutes, to the Committee of its project and application, with advance notice to the City Manager’s Officer by 12:00 p.m. the day of the meeting. If there are objectors to the application, they may collectively address the Committee with a 10 minute presentation, also with advance notice to the City Manager’s Officer by 12:00 p.m. the day of the meeting. Any presentation cannot constitute a hearing or an opportunity for testimony or cross examination of witnesses and other evidence. 6.5 During periods of citizen participation, comments from Aldermen shall be limited to requests for information, referrals to the appropriate committee, or referrals to the City Manager for response. 6.6 These guidelines are in accordance with 5 ILCS 120/2.06(g). All citizen comment at all meetings will be guided by these guidelines. There is a significant governmental interest in conducting orderly, efficient meetings of the Council. Citizen comment time limits are a reasonable time, place and manner restriction narrowly tailored to serve a significant interest. Any speaker who exceeds 3 minutes may be ruled out of order. I.A. Rana Enterprises Inc. v. City of Aurora, 630 F.Supp.2d 912 (N.D.Ill. 2009). 6.7 Persons may submit written comments to the City Council through the City Clerk at any time. Copies of written comments will be distributed to the Mayor and Members of the City Council by the City Clerk. If a person wishes their written comments to be included in the record of testimony on an agenda item or Page 9 of 30 R2.Page 626 of 647 Rules and Organization of the City Council of the City of Evanston 8 during Citizen Comment, these comments must be submitted to the City Clerk prior to the City Council meeting. The City Clerk will acknowledge receipt of the written comments during the meeting and briefly state the subject of the communication. The full text of the written comments will not be read, but will be included in its entirety in the record of the meeting. 6.8 Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. The mayor or presiding officer may interrupt any speaker who is violating these rules or disrupting a meeting. The mayor or presiding officer shall attempt to provide a verbal warning to any attendee or particular speaker that may be violating these rules, but such verbal warning shall not be required as a condition for speaker to have podium microphone turned off or speaker removed from meeting. 6.9 Procedures for conduct under Section 6.8 shall apply to meetings held by the City Council, including standing committees ,ward meetings and virtual platform meetings. The Chair of the virtual meeting may direct the virtual administrator to mute or eject any person found to be out of order by the Chair. 6.10 Persons attending the meeting may hold a sign that is no greater than 8½ X 11’’ in size. Signs that are larger than the st ated size will not be permitted. The sign may not block the view of other members of the public and cannot be affixed to anything within the Council Chambers, including but not limited to the walls, windows, podium, or other glass. 7. CITY MANAGER 7.1 The City Manager shall be appointed by a two-thirds vote of the Council (seven (7) votes). 7.2 The Manager may at any time be removed from office by a two-thirds vote of the Council (seven (7) votes). Page 10 of 30 R2.Page 627 of 647 Rules and Organization of the City Council of the City of Evanston 9 7.3. The Manager shall attend all meetings of the City Council with the right to take part in discussion but with no right to vote. 7.4. No committee or its individual members shall in any way assume or attempt to assume any executive or administrative function delegated to the City Manager or appointees thereof. 7.5. In the case of absence or disability of the Manager for a period exceeding thirty (30) days, the Council may designate a qualified administrative officer of the City to perform the duties of the Manager during such absence or disability. 8. CLOSED SESSIONS 8.1 At any Council meeting for which proper notice under the Open Meetings Act, 5 ILCS 120 et. seq. has been given, the Council may decide to hold a closed session for any purpose authorized by Section 120/2 of the Act. Such closed session must be approved in open meeting by a majority vote of a quorum present, and each vote and the purpose of the closed session shall be recorded in the minutes of the open meeting. 8.2 Only topics specified in the vote to close may be considered during the closed session. No final action shall be taken in closed session. Minutes of the same quality and detail as regular meetings shall be kept of all closed sessions and shall remain confidential unless the Council determines otherwise. The Rules Committee shall be responsible for compliance with the Open Meetings Act. 8.3 All proceedings of a closed session shall be kept in strict confidence by all those in attendance. 8.4 Consideration of confidential information shall be consistent with the Open Meetings Act. An Alderman who has a question about the confidentiality of an item should exercise a good faith effort in contacting the Mayor first to discuss the confidentiality of the item before requesting that the City Council consider its confidentiality. 9. COMMITTEES 9.1 Open Meetings. All regular and special meetings of committees, boards and commissions shall be open to the public and to the press, except closed sessions as authorized by the statutes of the State of Illinois. Page 11 of 30 R2.Page 628 of 647 Rules and Organization of the City Council of the City of Evanston 10 9.2 Standing Committees. There shall be four standing committees of the City Council: (1) Rules Committee; (2) Administration and Public Works; (3) Human Services; and (4) Planning and Development. The Planning and Development Committee and Administration and Public Works Committee shall meet before the regular Council meetings. The Rules Committee shall meet and convene as needed, concurrent with regularly scheduled City Council meetings. The Human Services Committee shall meet in accordance with a published schedule, but in no event less than once per month, contingent upon enough matters being scheduled on the agenda. Standing Committees may establish subcommittees as needed to assist them in more efficiently conducting their business. 9.3 Rules Committee (nine (9) Aldermen and the Mayor). The jurisdiction of this committee shall be as follows: A. Assignment of Aldermen to standing committees, Economic Development Committee, Transportation Committee and the Housing and Community Development Act Committee, which recommends to the Council expenditure of Federal funds. B. Determination of jurisdictional disputes between committees. C. Revision of Council Rules. D. Preparation and maintenance of the list of mayor pro tem. E. Ensure compliance with the Illinois Open Meetings Act. F. Appointment of chairs to standing committees. G. Coordination of the City Manager evaluation. H. Such other matters as are referred to it by the Council, an individual Alderman, or the Mayor. 9.4 Administration and Public Works Committee (five (5) Aldermen). The duties of this committee shall include matters relating to bills and purchases; finance; fire; legal; licensing; personnel; and public works (including streets and alleys, lighting, refuse disposal, water and sewers, traffic control, and parking); public buildings; public transportation; public utilities; safety (including civil Page 12 of 30 R2.Page 629 of 647 Rules and Organization of the City Council of the City of Evanston 11 defense); liaison with the police and fire pension boards; and capital improvements. This committee shall convene at 6:00 p.m. on the 2nd and 4th Mondays of the month on the night of scheduled City Council meetings. 9.5 Human Services Committee (six (6) Aldermen). The duties of this committee shall include matters relating to the Department of Health and Human Services (including public health, mental health, youth, aging, emergency assistance and community purchased human services); liaison with human service-related boards and commissions, private and public organizations funding or providing human services within the City, and matters relating to the arts, recreation, library, environment, unemployment, unified budgeting, the Farmers’ Market, and Police services; and Americans with Disabilities Act (“ADA”) Grievance Appeals relating to Title II of the ADA (Accessibility). The Human Services Committee may convene at 6:00 p.m. on the first Monday of each month upon the call of the Chair. 9.6 Planning and Development Committee (seven (7) Aldermen). The duties of this committee will include matters relating to planning; physical development, zoning, building conservation, preservation, housing, and relocation. The Committee shall review and advise the City Council on the use and planning of all City park land. This Committee shall convene at 6:45 p.m. on the 2nd and 4th Mondays of the month on the night of scheduled City Council meetings. 9.7 Committee Chair. The Rules Committee will establish a schedule for the Standing Committee Chairs, with no Alderman Chairing two Standing Committees at the same time. 9.8 Committee of the Whole. By majority vote, the Council may resolve itself into a Committee of the Whole for the purpose of informally discussing any matter. The presiding official shall be the Mayor or the appropriate Committee Chair. 9.9 Standing Committees’ Priorities and Procedures 9.9.1 The chair shall confer on a regular basis with staff to review the committee agenda. 9.9.2 Each committee shall adopt guidelines for the conduct of its meeting and for public participation. The chair shall report committee deliberations and actions to the Council and may appoint, as necessary, a speaker to Page 13 of 30 R2.Page 630 of 647 Rules and Organization of the City Council of the City of Evanston 12 present majority or minority committee reports to the Council. A committee may transmit any matter to the Council with a neutral recommendation. 9.9.3 References – Committees, Boards, and Commissions composed entirely of Aldermen shall consider matters referred to them by the Mayor, Aldermen or staff without the necessity of a vote of the Council. References by individual aldermen to standing committee can be made at the call of the wards, during individual standing committee meetings, or through communication to the standing committee chair by an individual alderman. References to other Committees, Boards, or Commissions, which are approved by the Council, shall be considered by that Committee, Board, or Commission. Prior to approval of such reference, the Council shall have the right to debate the motion for such references. 9.9.4 The Chair of the Standing Committees may appoint subcommittees with the approval of the committee for better operational efficiency and/or greater community involvement to consider particular issues or problems. The sub-committee shall report to the Standing Committee which created it. 9.10 Special Committees (Ad Hoc) 9.10.1 Special committees may be appointed to consider particular problems. At the time of creating of any special committees, the appointing body shall also designate to whom the special committee will report and the time frame within which its work should be completed. There shall be three types of special committees. 9.10.2 Special Committees of the Aldermen shall be composed of Aldermen appointed by the Council, or the Rules Committee, or by the Mayor. 9.10.3 Special Committees of Aldermen and citizens of the City shall be appointed by Aldermen, by the Council, the Rules Committee, or by the Mayor. 9.10.4 Special Committees appointed by the Mayor, with the advice and consent of the City Council, which may be composed entirely of citizens. Page 14 of 30 R2.Page 631 of 647 Rules and Organization of the City Council of the City of Evanston 13 9.10.5 Except as provided in Rule 5.7, the chairs of these special committees shall be appointed by the Mayor with the advise and consent of the City Council. 9.10.6 All appointments of the above committees shall be with the advise and consent of the Council. 9.11 Special Meetings. Three or more members of a Committee, Board or Commission may call a meeting of that body when the Chair has cancelled the meeting. Such call for a meeting shall be in writing, duly signed by the callers and shall be presented to the Chair. 10. CONDUCT OF MEMBERS 10.1 During Council meetings, no member of the Council shall speak until recognized by the Mayor. 10.2 An Alderman called to order by the Mayor shall immediately cease speaking. 10.3 Any Alderman who acts in a disorderly manner at a Council or standing committee meeting or who does not obey the order of the Mayor or the Committee Chair, may be censured by a majority vote of the members present or expelled for the remainder of the meeting by a two-thirds vote of the Aldermen present. 10.4 Any Alderman who does not comply with the Evanston City Code of Ethics may be censured by majority vote of members present at a Council meeting. 10.5 An Alderman may stand when speaking. 10.6 The right of a Council member to address the Council on a question of personal privilege shall be limited to cases in which the members’ integrity, character or motives are assailed, questioned or impugned. 11. CONFLICT OF INTEREST AND ABSTENTIONS 11.1 An Alderman is expected to vote yea or nay on all matters when present except on any matter which involves a direct personal pecuniary interest or conflict of interest. The reason for an abstention shall be announced. If the Mayor Page 15 of 30 R2.Page 632 of 647 Rules and Organization of the City Council of the City of Evanston 14 or any Alderman believes there is a conflict of interest in any matter before the Council, consultation with the Board of Ethics is available. 11.2 Aldermen serving on the Board of Directors of an Evanston not-for-profit agency shall disclose their membership and refrain from participating in Council discussion or voting on matters pertaining to the not-for-profit agency. 11.3 An Alderman may give testimony before the Zoning Board of Appeals or the Plan Commission in the following circumstances a) when presenting the official recommendations of a Council committee or subcommittee on a matter within its jurisdiction and upon which a formal vote by that committee or subcommittee has been taken; b) may testify before the Plan Commission when the Plan Commission is considering amendments to the zoning ordinance which are not site-specific; c) may testify when the Alderman is the petitioner; d) may give such testimony only when the Alderman is the appellant before the Zoning Board of Appeals or Plan Commission. 11.4 Nothing herein shall be construed to prohibit an Alderman from attending Zoning Board of Appeals or Plan Commission meetings or from giving testimony on those items for which the Zoning Board of Appeals is the final authority. 12. DEBATE 12.1 No Alderman shall speak for longer than five (5) minutes on the same subject except by consent of a majority of the Council. Council consent shall be assumed in the absence of objections by any Alderman or the Mayor. 12.2 No Alderman shall speak twice on the same subject until all Aldermen who wish to speak have had an opportunity to be heard at least once. 13. GENERAL PROVISIONS 13.1 The powers of the City Council shall be purely legislative. 13.2 The City Council shall approve for payment all expenses and liabilities of the municipality. 13.3 An Alderman, at all times, may examine and inspect the books, records and papers of any agent, employee or officer of the city when such examination and inspection is reasonably necessary for the exercise of the Alderman’s legislative Page 16 of 30 R2.Page 633 of 647 Rules and Organization of the City Council of the City of Evanston 15 function, and such books, records and papers are kept in the ordinary course of the duties of the agent, employee or officer. 14. MAYOR 14.1 The Mayor is the presiding officer at all meetings of the City Council and is an ex officio member of all City Council committees. 14.2 The Mayor shall be an ex officio member of all committees, boards and commissions. 14.3 All ordinances and resolutions passed by the Council shall be deposited with the City Clerk. The Mayor shall indicate approval of these by signing them. Those disapproved shall be returned to the Council accompanied by written objections at the next regular meeting occurring not less than seven (7) days after passage. The Mayor may disapprove of any one or more sums appropriated in any ordinance or resolution making an appropriation, and, if so, the remainder shall be considered approved. However, the Mayor may disapprove entirely of an ordinance or resolution making an appropriation. If the Mayor fails to return any ordinance or resolution with written objections within the designated time, it shall be considered approved even though it lacks the Mayor’s signature. 14.4 When the Mayor votes: 14.4.1 The Mayor shall vote on Ordinances, Resolutions and motions in the following instances: A. When the vote of the Aldermen has resulted in a tie. B. When a vote greater than a majority of the Corporate Authorities (Aldermen and Mayor) is required by statute to adopt an ordinance, resolution or motion. C. On the appointment of a City Manager. 14.4.2 The Mayor shall not vote in the following instances: A. To break a tie vote on an incidental motion. (Incidental motions consider procedural issues and are used to enforce correct rules of Page 17 of 30 R2.Page 634 of 647 Rules and Organization of the City Council of the City of Evanston 16 procedure.) A tie vote on an incidental motion sustains the decision of the Mayor. B. On any ordinance, resolution or motion when there is no tie. 14.4.3 An Acting Mayor or Mayor pro tem shall not be accorded the voting privilege of Mayor; however nothing in this section may deprive an Acting Mayor or Mayor pro tem of the voting privilege of Alderman. 14.5 The Mayor shall have authority to refer any matter to the agenda of any committee of the City Council, or to any Aldermanic committee, board, commission, or advisory body of the City Council. 14.6 The Mayor shall at all times have access to any and all records, documents, and information relative to any and all functions of the City government as allowed by law. 14.7 MAYOR PRO TEM 14.7.1 If a temporary absence or temporary disability of the Mayor prevents the performance of Mayoral duties, but does not create a vacancy in the office, the City Council shall elect one of its members to act as Mayor pro tem. The Mayor pro tem during such absence or disability shall perform the duties and shall possess all the rights and powers of the Mayor. 14.7.2 The City Clerk shall maintain at all times the list of Aldermen by seniority to serve as either Mayor pro tem or Temporary Chair (as defined in glossary) as prepared by the Rules Committee. The chair of the Rules Committee shall nominate as Mayor pro tem in the order of succession from said list. 14.8 ACTING MAYOR 14.8.1 A vacancy occurs in the office of Mayor by reason of resignation, failure to elect or qualify, death, permanent physical or mental disability, conviction of a disqualifying crime, abandonment of office, removal from office, or by removal of residence from the City. 14.8.2 In accordance with the State Election Code, if a vacancy occurs in the office of the Mayor and there remains an unexpired portion of the term, the office shall Page 18 of 30 R2.Page 635 of 647 Rules and Organization of the City Council of the City of Evanston 17 be filled for the unexpired portion of the term by special election at the non- mayoral consolidated election provided that the vacancy occurs more than one hundred thirty (130) days before that election. If the vacancy occurs less than one hundred thirty (130) days before the non-mayoral consolidated election, the vacancy shall be filled at the next consolidated election when the office of Mayor is normally on the ballot. The City Council shall elect one of its members Acting Mayor who shall perform the duties and possess all the rights and powers of the Mayor until a successor to fill the vacancy has been elected and has qualified. (Exception: See Rule 14.4) 15. MEDIA All official meetings of the City Council and its committees shall be open to the media, and recorded by any available technology at any time, provided that such arrangements do not interfere with the orderly conduct of the meeting. 16. MEETINGS OF THE COUNCIL 16.1 All meetings of the City Council shall be open to the public and the press, with the exception of closed sessions as specified in the Open Meetings Act, 5 ILCS 120/2. 16.2 A quorum of the City Council shall be six (6) members of the City Council (Corporate Authorities) including the Mayor, acting Mayor or Mayor pro tem, currently holding office. Except as required by State law, the City Code, or these rules, action may be taken by a majority vote of a quorum. 16.3 Special meetings may be held at any time upon proper public notice as specified in the Open Meetings Act1 on call of the Mayor, or by the call of three (3) or more Aldermen. Such call for special meetings shall be in writing, duly signed by the callers, and shall be presented to the City Clerk, who shall prepare and issue notices of the same to the Mayor and all members of the Council at least forty-eight (48) hours before the meeting. Such notices shall describe in brief the nature or object of the special meeting. At every special meeting the call for said 1 Public notice under the Open Meetings Act requires that the notice of a special, rescheduled regular, or a reconvened meeting must be given at least forty-eight (48) hours beforehand, and must also include the agenda for the meeting. The notice must be posted in the Civic Center or at the building in which the meeting is to be held. Copies of the notice must be supplied to all media who have filed an annual request for such service. Page 19 of 30 R2.Page 636 of 647 Rules and Organization of the City Council of the City of Evanston 18 meeting shall be read and afterwards filed by the Clerk and no business other than that proposed by the call shall be in order at such meeting. 16.4 Emergency meetings. Notice of an emergency meeting shall be given as soon as possible, but in any event, prior to the holding of such meeting, to any news medium which has filed an annual request for notice. 16.5 The City Council shall convene three times monthly, except for the months of August and December when the Council shall convene but once. The Council shall convene on the 2nd and 4th Monday of the month. The Council shall meet immediately following the adjournment of the Planning and Development Committee meeting, such Committee meeting which shall precede the regular scheduled Council meeting. The Council shall convene on the 3rd Monday of the month to present awards, receive presentations and consider items of citywide concern. 17. MINUTES 17.1 A journal of the minutes of the City Council and standing committees shall be kept by the City Clerk, and a copy of the minutes of the immediately preceding meeting shall be delivered to each Alderman prior to the convening of the next regular meeting. 17.2 In all cases where a motion is entered in the minutes of the Council, the name of the Alderman moving the same and the name of the seconding Alderman shall be recorded, except for a motion to adjourn. 17.3 Approved City Co uncil and its Standing Committees’ minutes shall be posted in a timely manner to the City of Evanston website: www.cityofevanston.org . 17.4 Meetings of the City Council and the Standing Committees (Administration & Public Works Committee, Human Services, Rules , and the Planning & Development Committee) will be broadcast live . In addition, Plan Commission, Zoning Board of Appeals, Economic Development Committee and select funding meetings of the Housing and Com munity Development Act Committee will be broadcast live . Page 20 of 30 R2.Page 637 of 647 Rules and Organization of the City Council of the City of Evanston 19 17.5 All meetings broadcast live pursuant to Rule 17.4 will be recorded and posted on the City’s website under the related Committee’s “Agenda and Minutes” page. 17.6 The Transportation/Parking Co mmittee and Housing & Community Development Act Committee meetings will be audio recorded. Audio recordings will be retained by the Secretary of the Committee. 18. MOTIONS 18.1 A motion is not before the Council until it has been seconded. A motion shall be reduced to writing if requested by an Alderman, the Clerk, or the Mayor. 18.2 A motion may be withdrawn by the proposer at any time before a vote is called. 18.3 All ordinances and authorizations to expend or disburse monies shall be passed only by a roll call vote, duly recorded (five (5) votes). 18.4 Upon motion of any Alderman, the vote shall be by roll call, and shall be recorded. 18.5 The Mayor shall announce the result of the Council’s vote on every roll call. Prior to such announcement, Aldermen may change their vote. 18.6 A motion to table any matter is not debatable. If adopted by majority vote of the Aldermen present, all further debate on the subject shall end. The matter must be tabled to a future date cetain. 18.7 An amendment to modify an original motion shall be in order at any time, but no amendment to a motion shall be made which changes the intent of an original motion, or relates to a different subject. 18.8 A substitute of any original motion or proposition may be considered. If adopted by the Council, it shall entirely supersede the original motion or proposition. 18.9 When a motion is made and seconded to “call the question”, a vote shall then be taken without debate unless one of the following motions is interposed:  a motion to adjourn; Page 21 of 30 R2.Page 638 of 647 Rules and Organization of the City Council of the City of Evanston 20  a motion to adjourn to a specified time;  a motion to recess; or  a motion raising a point of personal privilege. If the motion to call the question is carried, all further motions and debate shall be excluded and the question before the Council shall then be put. If a roll call vote is requested on a motion to call for the question, a two-thirds (2/3’s) vote of the Aldermen present is required for passage. 18.10 A duly seconded motion to limit further debate to a specified period of time, shall carry if it is approved by a majority of the Aldermen present. This motion is not debatable. 18.11 A special order of business refers to a docket item which will be considered by Council at a specified date that did not originate from any Council Committee or Subcommittee. It may be placed on the agenda of a Council Meeting with five (5) days prior notice sent to the City Council via electronic mail. A special order of business can be placed on the agenda at the request of the Mayor, a majority of the City Council in open session of the City Council, or the City Manager. 18.12 At the request of two Aldermen, any matter except a special order of business may be held over for consideration until the next regular meeting of the Council. Any matter so held over may not be held over a second consecutive time by this procedure. An Alderman may ask either the City Manager or the Alderman requesting the holdover to explain the impact of the holdover at the time the holdover is requested. If a request to hold the matter over is contested by a motion to overrule the request, duly made and seconded, the motion to overrule will be sustained if at least two-thirds (2/3's) of the Alderman present vote in favor of the motion. A motion to overrule is debatable. Any citizen may inspect the matter under such deferred deliberation at the office of the City Clerk. 19. OMNIBUS AGENDA (CONSENT AGENDA) 19.1 Consent agenda items are marked by an asterisk (*) on the regular Council agenda. Items so marked on the consent agenda shall be presented to the City Council by a reading of the title of the action, 65 ILCS 5/3.1-40-40. 19.2 All items on the consent agenda are decided by one roll call vote without discussion or debate. Page 22 of 30 R2.Page 639 of 647 Rules and Organization of the City Council of the City of Evanston 21 19.3 An item may be removed from the consent agenda by the request of either the Mayor or an Alderman. Such a request does not require a second or a vote. 19.4 An item removed from the consent agenda will be considered separately as called by the appropriate committee. 19.5 An Ordinance to be introduced may remain on the Consent Agenda, if it was approved by the Committee. 20. ORDINANCES 20.1 No ordinance may be adopted by the Council at the same meeting at which it is introduced. During the period between introduction and consideration, any citizen may inspect any such proposed ordinance at the office of the City Clerk. However, an ordinance may be adopted by the Council at the same meeting at which it is introduced after the rules are suspended by a unanimous vote of the Aldermen. 20.2 An ordinance, to pass, requires a majority vote (five (5)) of the nine (9) Aldermen, unless otherwise specified, i.e., unless an extraordinary vote is required. (See Council Rule 26.) If the Mayor’s vote to break a tie constitutes the fifth vote, the item passes. 21. QUORUM 21.1 A quorum of the City Council shall be six (6) members of the City Council (Corporate Authorities) including the Mayor, acting Mayor or Mayor pro tem, currently holding office. Except as required by State law, the City Code, or these rules, action may be taken by a majority vote of a quorum. 21.2 A member may attend any meeting of the City Council by electronic means provided the following conditions are satisfied: A. A quorum of the members of the City Council are physically present at the place designated in the notice of the meeting; B. The member is prevented from attending because of: 1. serious illness or disability; or 2. absence from the jurisdiction for employment or for the business of the public body; or 3. family or other emergency. Page 23 of 30 R2.Page 640 of 647 Rules and Organization of the City Council of the City of Evanston 22 C. The member has not yet attended, by electronic means, more than one meeting held in the current calendar year. D. Communications made by the member attending electronically are made concurrently available to the public. 21.3 A quorum for City Council Standing Committees shall be the majority of the members appointed to any City Council Standing Committee. 22. RECONSIDERATION 22.1 Any vote to approve a purchase, contract, bond sale, zoning variation or special use, whether by motion, resolution or ordinance, or to confirm an appointment by the Mayor to a commission, board or advisory body, or to convene into a closed session, may be reconsidered at the same meeting at which said vote was taken. An affirmative vote of two-thirds (2/3's) of the Aldermen present is required for the motion to pass. The vote taken on any other motion, resolution or ordinance may be reconsidered, but only at the next regular meeting held after the meeting at which said vote was taken. An affirmative vote of the majority of the Aldermen present is required. A motion to reconsider may be made as set forth herein only once. A motion to reconsider must be made by an Alderman who voted on the prevailing side; however, when a motion, resolution, ordinance fails to pass by reason of not having received a required extraordinary vote, a motion to reconsider, properly made, may be seconded by any other Alderman. 22.2 No vote of the Council shall be reconsidered or rescinded at a special meeting. 22.3 Every resolution, motion, and every ordinance that is returned to the City Council by the Mayor shall be reconsidered by the City Council at the next regular meeting following the regular meeting at which the City Council receives the Mayor’s written objection. If two-thirds (2/3's) of all the Aldermen then holding office on the City Council agree at that regular meeting to pass an ordinance, resolution or motion, notwithstanding the Mayor’s refusal to approve it, then it shall be effective. The vote on the question of passage over the Mayor’s veto shall be by yeas and nays, and shall be recorded in the journal. 23. ROBERT’S RULES Page 24 of 30 R2.Page 641 of 647 Rules and Organization of the City Council of the City of Evanston 23 The rules of parliamentary practice comprised in the latest edition of Robert’s Rules of Order shall govern the Council in all cases to which they are applicable and in which they are not in conflict with these Rules of the Council. 24. VOTES 24.1 Votes may be taken on motions, resolutions, and appointments, except where a roll call vote is specifically called for by statute, rule of the Council, or by a request of any Alderman. 24.2 Roll call votes are required on all ordinances, expenditures, calling a closed meeting, items requiring an extraordinary majority, or when requested by an Alderman. 24.3 The order in which Aldermen shall be called for roll call votes shall be alternated. The order of voting for the year shall be published by the City Clerk at the beginning of the year. 24.4 A Mayoral vote is required in the instances specified in Council Rule 14.4. 24.5 An Alderman may abstain from voting in the instances as set forth in Council Rule 11.1. 24.6 Except as provided for in City Council Rule 25, all matters that obtain a majority vote from all present voting City Council Committee members shall move forward to the City Council with a positive recommendation. When a matter obtains a tie vote from all present voting City Council Committee members, which matter shall move forward to the City Council with a neutral recommendation. 25. EXTRAORDINARY VOTES 25.1 Three-quarters (3/4) of (elected) Aldermen then holding office (seven (7) votes). A. Vacation of streets and alleys. 65 ILCS 5/11-91-1. B . Passage of Map amendment when thirty percent (30%) of property owners within five hundred feet (500’) of the boundary of an area to be amended file written protest with the City Clerk. (City Code: 6-3-4-7). Page 25 of 30 R2.Page 642 of 647 Rules and Organization of the City Council of the City of Evanston 24 C. Passage of a unique use when thirty percent (30%) of property owners within a thousand-foot (1,000’) radius of the area boundary file with the City Clerk a written protest. (City Code: 6-3-7-6). 25.2. Three-quarters (3/4) of Aldermen Present. 25.3. Two-thirds (2/3) of (elected) Aldermen then holding office (six (6) votes). A. Sale or lease of real property. (City Code 1-17-4-1; 1-17-4-2; and 1-17- 5). B. Purchase of goods and services over $20,000 (twenty thousand dollars) without public bids, except for federally funded programs, which may have requirements that supersede the City’s. (City Code 1-17-1). C. Passage of an ordinance over veto of the Mayor. (City Code 1-6-4 (B)). D. Overrule Liquor Commissioner in rejection of application. (City Code 3-4-2(C)5). E. Passage of modification of a site development allowance in excess of that established in zoning district, upon Plan Commission recommendation and City Council written finding. (City Code 6 - 3-6-6). 25.4 Two-thirds (2/3) of Aldermen present (number will vary). A. Temporary suspension of any rule (except Rule 20.1). (Council Rule 3.2). B. A roll call vote on a motion to call the question. (Council Rule 18.9). C. A motion to overrule the request of two Aldermen to hold a matter over until the next regular meeting. (Council Rule 18.12). D. A motion to reconsider made at the same meeting at which original vote was taken. (Council Rule 22.1). E. Expulsion of an Alderman for the remainder of a Council meeting. (Council Rule 10.3). 25.5. Two-thirds (2/3) of Corporate Authorities. (seven (7) votes) A. To appoint a City Manager. (Council Rule 7.1). B. To remove a City Manager. (Council Rule 7.2). C. To amend the budget. (City Code 1-11-5(F)). The Mayor cannot vote on extraordinary votes except to break a tie and to appoint a City Manager. (See Council Rule 14.4. Note: Although the Mayor’s vote is Page 26 of 30 R2.Page 643 of 647 Rules and Organization of the City Council of the City of Evanston 25 required to break a tie vote, the item will fail unless the extraordinary vote numbers are met.) 25.6. Unanimous Vote. To suspend the rules for the purpose of adopting an ordinance at the same meeting at which it is introduced. (Council Rule 20.1). 26. COMPENSATION COMMITTEE The Mayor shall appoint a non-aldermanic compensation committee no later than January 1, 2016 to ensure that the process for recommending and setting the compensation for elected City officials complies with Title 1, Chapter 5 of the City Code, and the Illinois Municipal Code, 65 ILCS 5/3.1-50-10. Pursuant to Title 1 of the City Code, the non-aldermanic compensation committee must convene and submit a report and recommendation to the Council no later than 240 days prior to the next regularly scheduled municipal election. The Council then approves and sets all compensation via ordinance following submission of the compensation committee’s report. Any member of the Council may attend and provide information to the committee during the committee’s meetings to assist the committee in its work. The committee shall recognize and allow any Council member to speak and submit information to the committee. 27. WARD COMMUNICATION POLICY 27.1 Electronic Communications. Upon Aldermanic request, City staff will support a Ward E-Newsletter. Ward E-Newlsetters are limited to six (6) per year. City staff will coordinate use of an on-line service for the preparation and issuance of the Ward E-Newsletter. Aldermen must provide all written content, hyperlinks, and graphics in a Word document so that City staff can format into the newsletter template. All content should be submitted to City staff at least one (1) week prior to the intended issuance date. 27.2 Electronic Announcements. Upon Aldermanic request, City staff will send Ward Announcements on behalf of the Alderman. Ward Announcements are: (1) ward meeting agenda notifications; (2) meeting notification reminders; (3) PDF document attachments; and (4) single topic ward-specific notifications. Ward Announcements are limited to two (2) per month. City staff will coordinate use of an on-line service in preparation and issuance of announcements. Aldermen must provide all written content and/or PDF documents for attachment. Page 27 of 30 R2.Page 644 of 647 Rules and Organization of the City Council of the City of Evanston 26 27.3 Postcard Announcements. Staff will develop and mail two (2) postcards per year per Alderman for Ward and/or community meetings. All content must be submitted to City staff four (4) weeks prior to the meeting date. 27.3 Ward Meetings. City staff can assist Alderman in preparation for Ward meetings upon request. Requests for assistance should be made twenty-one (21) days in advance to ensure staff availability and presence. City staff will add ward meetings to the City calendar as soon as dates are determined. City staff can assist in securing space for ward meetings. 28. TECHNOLOGY ALLOWANCE 28.1 The Mayor and each Alderman will receive a monthly technology allowance in the amount of seventy-five dollars ($75.00) per month to assist with technological amenities associated with conducting City business, including, but not limited to: high-speed internet service, a mobile phone device/service or other communication needs. 28.2 Any additional costs over and above the Technology Allowance will be the responsibility of the individual Alderman or Mayor. Page 28 of 30 R2.Page 645 of 647 11/30/2020 126-R-20 A RESOLUTION Amending City Council Rule 6.8 to Include Virtual Platform Public Meetings WHEREAS, the City Council amends the City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”) from time to time; and WHEREAS, Illinois Governor J.B. Pritzker declared a state of emergency due to COVID-19 and entered Executive Order 2020-07, as extended by Executive Order 2020-33, suspending some requirements of the Open Meetings Act, specifically, the requirement that a physical quorum must be present for a meeting and the limits on remote participation by members of the public body; and WHEREAS, currently the City Council Rules are silent to decorum during virtual platform public meetings; and WHEREAS, the City Council finds it is best to revise the City Council Rules to account for decorum during these virtual platform meetings, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. Rule 6.9 of the City Council Rules is hereby added to read as follows: 6.9 Procedures for conduct under Section 6.8 shall apply to meetings held by the City Council, including standing committees, and ward meetings and virtual platform meetings. The Chair of the virtual meeting may direct the virtual administrator to mute or eject any person found to be out of order by the Chair. Page 29 of 30 R2.Page 646 of 647 126-R-20 ~2~ SECTION 2. That this Resolution 126-R-20 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2020 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 30 of 30 R2.Page 647 of 647