HomeMy WebLinkAbout038-R-23 Authorizing the City Manager to Execute Emergency Contracts and Payments for Elevator Shaft Structural Repairs for the City of Evanston Police/Fire Headquarters 38-R-23
A RESOLUTION
Authorizing the City Manager to Execute Emergency Contracts and
Payments for Elevator Shaft Structural Repairs for the City of Evanston
Police/Fire Headquarters
WHEREAS, the sole elevator at the Evanston Police/Fire Headquarters
located at 1454 Elmwood Avenue has been undergoing renovation; and
WHEREAS, after the renovation work started, the elevator repair company
notified the City that sections of the walls of the elevator shaft are not structurally sound;
and
WHEREAS, the City’s structural engineer and masonry contractor have
verified that all four walls will need to be rebuilt in entirety from the foundation to the
second floor roof; and
WHEREAS, the Evanston Police/Fire Headquarters is critical to the
operations of the City of Evanston Police Department and portions of the building,
including the only elevator, will be out of service until the structural improvements can
be mitigated; and
WHEREAS, the construction of the new shaft walls will impact the
surrounding rooms and corridors on all levels including the evidence technician’s room
where evidence is processed and analyzed; and
WHEREAS, the elevator is critical to providing ADA access to the building;
and
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WHEREAS, in order to make the structural repairs, the elevator will need
to be completely disassembled and removed from the elevator shaft, requiring
significant modification to the elevator contract and greatly extending the duration; and
WHEREAS, the current emergency contracts for structural engineering
and masonry work are not adequate to complete the full extent of the repairs that have
now been identified; and
WHEREAS, pursuant to Evanston Municipal Code §1-17-1 (A):
“…the City Manager or his/her designee shall have the authority to
make purchases in excess of twenty-five thousand dollars ($25,000.00)
without prior council approval when there is an imminent threat to the
property of the City or its citizens or the health and welfare of its citizens;
or when there is a substantial economic benefit to the City not otherwise
obtainable; providing, however, that a report of said purchase shall be
promptly made to the City Council;” and
WHEREAS, the cost for additional professional services to date is
estimated to be no more than four hundred thousand dollars ($400,000); and
WHEREAS, the cost for additional elevator services to date is estimated
to be one hundred, twenty thousand, five hundred, twenty-six dollars ($120,526); and
WHEREAS, funding for this project will be provided from the General
Fund.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate additional conditions authorizing emergency work for architectural,
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mechanical, electrical and other engineering services up to $400,000 as he may
determine to be in the best interests of the City and in a form acceptable to the
Corporation Counsel.
SECTION 3: The City Manager is hereby authorized and directed to enter
into an agreement authorizing additional emergency work with Colley Elevator
Company in the amount of one hundred, twenty thousand, five hundred, twenty-six
dollars ($120,526).
SECTION 4: This Resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation Counsel
June 12
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