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HomeMy WebLinkAboutMay 22, 2023Page 1 MINUTES May 22,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,May 22,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES May 22,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss Neurofibromatosis (NF)Awareness Month Jewish American Heritage Month (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe 4th of July Association Presentation 2023 Lifeguards Presentation (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza Public Comment (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic John Cleave SP2 Renne Stone P2 Paul Hammond SP1 Henry Wilkins P2 Linda Gerber SP1 Aaron Brown SP1,P2 Sharon Pines SP1 Paul Kalil SP1 Julie Benow P2 Sarah Dreller SP3 Melissa Appelt SP1 Alan M.Didesch SP1 Joshua Hauser SP1 Eric Paset SP1 Susan Munro SP1 Martha Pierce SP1 Bonnie Wilson SP1 Toni Ray SP1 Sam Gordon SP1 John Kennedy SP3 Brittany Simons SP1 Jonah Karsh SP1,SP3 Julissa Flores-Singh SP1 Pastor Laura Harris-Ferree SP1 Steve Hackney SP1 Charles Smith SP3 Abigail Stone SP1 Gwen Tucker SP1,SP2 Radica Sutz SP1 Noa Polish SP1,SP2 Jerome Summers P2 Helen Hilken SP3 Page 3 MINUTES May 22,2023 (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Dolores Holmes SP1,P2 Darlene Cannon SP1 Mark Mallchok P2 Bernadette Burke P2 Michael Vasilko SP1,SP2,SP3 John Harris SP1 Meg Welch SP1 Written Received Public Comment (VI)SPECIAL ORDERS OF BUSINESS SP1.Ordinance 14-O-23,Special Use for a Rooming House in the R6 District at 1566 Oak Avenue,the Margarita Inn was adopted Councilmember Nieuwsma and staff recommend the adoption of Ordinance 14-O-23, as amended at the May 8,2023,City Council meeting,for a Special Use for a Rooming House in the R6 General Residential District at 1566 Oak Avenue,commonly known as the Margarita Inn. Motion:Councilmember Nieuwsma Second:Councilmember Wynne For Action Item Adopted 6 -2 Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:Kelly,Suffredin Absent:Burns Page 4 MINUTES May 22,2023 (VI)SPECIAL ORDERS OF BUSINESS SP2.Resolution 37-R-23,Authorizing the City Manager to Sign an Operating Agreement with Connections for the Homeless was approved as amended Staff recommended the adoption of Resolution 37-R-23 to authorize the City Manager to sign an Operating Agreement with Connections for the Homeless Motion:Councilmember Nieuwsma Second:Councilmember Wynne Councilmember Nieuwsma moved to amend the resolution to include moved a statement about the percentage of Evanston residents served into the recital section,added a clarification that the onboarding process to include screening for mental and physical health issues,in paragraph B6 added the requirement that the manager should be required to take appropriate action after being notified about an issue,in paragraph B9 regarding the prohibition of loitering and panhandling on adjacent properties,in paragraph B16 specified that the overnight employees may not be Margarita Inn residents and added a reference to the organizational chart and Staffing plan that are part of Margarita Inn’s operating manual and that will be reviewed on an at least an annual basis when renewed,in paragraph B17 specify the exact name of the database that Connections is using to track all the data relative to their clients,added a new section which is requiring Connections to provide an annual report on the outcomes of Margarita Inn,in paragraph 23 tightened up some language regarding Grievances and discrimination complaints,in paragraph 25 explicitly called out the Fair Housing Act and the Americans with Disabilities,took the extra ‘s’off of Betty Bogg's name on the last page of the agreement Motion:Councilmember Nieuwsma Second:Councilmember Wynne Motion Passed 7 -1 Ayes:Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris Nayes:Kelly Absent:Burns Councilmember Reid moved to deletion of paragraph B9 regarding the prohibition of loitering and panhandling on adjacent properties from the amendment Motion:Councilmember Reid Second:Councilmember Revelle Motion Passed 7 -1 Ayes:Kelly,Harris,Wynne,Suffredin,Revelle,Reid,Geracaris Nayes:Nieuwsma Absent:Burns Page 5 MINUTES May 22,2023 (VI)SPECIAL ORDERS OF BUSINESS SP2. (cont.) Resolution 37-R-23,Authorizing the City Manager to Sign an Operating Agreement with Connections for the Homeless was approved as amended Councilmember Kelly moved to table this resolution until June 12,2023 Motion:Councilmember Kelly Motion failed for a lack of a second For Action Item Approved as Amended 6 -2 Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:Kelly,Suffredin Absent:Burns SP3.Discussion regarding rehabilitation and adaptive use of 2603 Sheridan Road, commonly known as the Harley Lyman Clarke Mansion Staff asked that the City Council discuss and give direction on the next steps related to rehabilitation and adaptive use of 2603 Sheridan Road,commonly known as the Harley Lyman Clarke Mansion. Motion:Councilmember Reid Second:Councilmember Revelle Councilmember Revelle moved to direct staff to prepare a request for expressions for interest for the entire property with a four month period between the release and due date Motion:Councilmember Revelle Second:Councilmember Nieuwsma Motion Passed 5 -3 Ayes:Wynne,Nieuwsma,Suffredin,Revelle,Geracaris Nayes:Kelly,Harris,Reid Absent:Burns Councilmember Reid moved to remove the grounds and the Coach House from the request for expressions of interest Motion:Councilmember Reid Second:Councilmember Kelly Motion Failed 2 -7 Ayes:Kelly,Reid Nayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Geracaris Page 6 MINUTES May 22,2023 (VI)SPECIAL ORDERS OF BUSINESS SP3. (cont.) Discussion regarding rehabilitation and adaptive use of 2603 Sheridan Road, commonly known as the Harley Lyman Clarke Mansion Councilmember Reid moved to change from a four month period to a three month period Motion:Councilmember Reid Motion failed for a lack of a second For Discussion CONSENT AGENDA Items A6,A7,A8,P2,HS1 and HS2 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:Burns (VII)CONSENT AGENDA -CITY COUNCIL MINUTES CM1.The Minutes of the Regular City Council meeting of May 8,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of May 8,2023 For Action Approved on Consent Agenda (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period April 24,2023,through May 7,2023,in the amount of $3,142,345.03 and the Bills List for May 23,2023,in the amount of $3,124,237.46. For Action Approved on Consent Agenda Page 7 MINUTES May 22,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A2.A Sole-Source Contract Award with Victor Stanley for Raymond Park Bench Purchase was approved Staff recommended the City Council authorize the City Manager to execute a sole-source agreement with Victor Stanley (2103 Brickhouse Road,Dunkirk,MD 20754)to purchase thirteen benches for Raymond Park in the amount of $27,852.00. A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding will be provided to the Capital Improvement Fund from public benefit proceeds from the 1500 Sherman Avenue Planned Unit Development in the amount of $15,959.92 and from the 2023 General Obligation Bonds in the amount of $11,892.08. A detailed financial analysis is included For Action Approved on Consent Agenda A3.A Contract with Core &Main LP for the Purchase of Two 30"Filter Backwash Valves with Hydraulic Actuators (Bid No.23-23)was approved Staff recommended City Council authorize the City Manager to execute an agreement with Core &Main LP (29950 N Skokie Hwy,Lake Bluff,IL 60044)to provide two 30" filter backwash valves with hydraulic actuators (Bid No.23-23)in the amount of $73,910.00. Funding is provided by the Water Capital Outlay Business Unit (Account 510.40.4230.65702),which has an approved FY 2023 budget of $470,000,and a YTD balance of $468,820.05. For Action Approved on Consent Agenda Page 8 MINUTES May 22,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A4.A Purchase of One (1)2023 Hybrid Ford Police Interceptor Utility AWD Base and One (1)2023 Ford F250 Crew Cab Utility Truck for the Evanston Police Department (EPD)and Facilities &Fleet Management Division (FFM)of the Administrative Services Department Respectively was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Currie Motors (10125 W.Laraway Rd,Frankfort,IL 60423)in the amount of $41,930.00 for one (1)2023 Hybrid Ford Police Interceptor Utility AWD Base (K8A)as a replacement for existing vehicle #4 for EPD,and a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive,Merrillville,IN 46410) in the amount of $76,687.00 for one (1)2023 Ford F250 Crew Cab Utility Truck as a replacement for existing vehicle #258 for FFM.The total purchase amount is $118,617.00. Funding for one (1)2023 Hybrid Ford Police Interceptor Utility AWD Base (K8A)and one (1)Ford F250 will be from the Automotive Equipment Fund (Account 601.19.7780.65550)in the amount of $118,617.00.This account has a FY 2023 budgeted amount of $2,700,000.00 and a remaining amount of $2,309,896.74.This expenditure represents 4.44%of this budgeted amount. For Action Approved on Consent Agenda A5.The Approval to Fund the Preventative Maintenance (PM)Cost to Vehicle T-23,a Pierce Arrow XT Tiller (Ladder Fire Truck)for the Evanston Fire Department (EFD)was approved Staff recommended the City Council authorize the City Manager to approve payment in the amount of $39,388.18 to Interstate Power Systems (NW7244,P.O.Box 1450, Minneapolis,MN 65485)for the required annual aerial inspection and general preventative maintenance of the Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle T-23)and additional minor repairs made at the same time to expedite the return of the vehicle to service in an optimal and safe condition.The Arrow XT Tiller is used by the Evanston Fire Department and is critical to the EFD operations. Funding for the preventative maintenance and repairs will be from the Fleet Services Fund,Materials to Maintain Autos (Account 600.19.7710.65060)in the amount of $39,388.18,which has a FY 2023 budgeted amount of $1,155,250.00 and a remaining balance of $739,738.54. For Action Approved on Consent Agenda Page 9 MINUTES May 22,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A6.A Contract Award for Community Engagement Services (RFP No.23-20)Related to the Ryan Field Stadium was tabled in Administration &Public Works Committee The Economic Development Committee reviewed the content of a proposed RFP and directed staff to issue a Request for Proposals for the community engagement services related to the new Ryan Field Stadium.Proposals were received from three firms and evaluated in accordance with the City's purchasing manual.Staff requests direction from City Council on how to proceed in light of the high potential cost,which is likely far more than the Council anticipated. No specific funding was budgeted for this unplanned work.The contingency account in the City Manager's budget,100.15.1525.68205,has a remaining unallocated budget of $20,736.Any cost above this amount would be charged to this account but funded by the General Fund reserves. For Action Tabled in Administration &Public Works Committee A7.A Single-Source Annual Renewal of the Motorola CallWorks Emergency Call Handling Equipment was approved as amended in Administration &Public Works Staff recommended that the City Council authorize the City Manager to renew the sole-source service agreement with Motorola Solutions,Inc.(13108 Collections Center Drive Chicago,IL 60693)for the Police Department’s CallWorks Emergency Call Handling System in the amount of $266,671.The Agreement is effective from June 1, 2022,through May 31,2023.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements &Contracts)with a FY22 budget of $335,000 and a YTD balance of $182,136.53. Motion:Councilmember Harris Second:Councilmember Wynne For Action Item Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Geracaris Nayes:None Absent:Burns,Reid Page 10 MINUTES May 22,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A8.An Additional Outreach Worker Position was approved City Manager Stowe requested authorization to hire a new Outreach Worker Position for the Youth Engagement Division in the Parks &Recreation Department. For FY2023,this additional position will be funded from the Human Services Fund. Funding is available in the current budget as the two new positions in Workforce Development were budgeted for the full year.However,one position was not filled until the end of March,and the other position won't be filled until mid-May.Permanent funding for the position will be determined during the preparation of the FY2024 budget. Motion:Councilmember Harris Second:Councilmember Wynne For Action Item Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None A9.A Contract Award for Parks and Recreation Department 2023 Summer Bus Transportation (Bid #23-31)was approved Staff recommended City Council authorize the City Manager to execute a contract with Compass Transportation (5740 N Tripp Ave.Suite B Chicago,IL 6064)to provide summer bus transportation in the amount not to exceed $43,040.00. Funding,in the total amount of $43,040.00,will be from the various community center accounts in the Parks and Recreation Departments.Accounts 100.30.xxxx.62507. For Action Approved on Consent Agenda A10.Ordinance 50-O-23,Amending Title 7,Chapter 8 Concerning the Protection of Public Trees was approved for introduction Staff recommended City Council adoption of Ordinance 50-O-23,Amending Title 7, Chapter 8,Concerning the Protection of Public Trees. For Introduction Approved on Consent Agenda for Introduction Page 11 MINUTES May 22,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.Ordinance 42-O-23,Amending City Code Sections 3-4-6 and 7-10-3 to Allow Alcohol in Certain City Parks Pursuant to A One-Day Special Events Liquor License was adopted The Liquor Control Review Board recommended City Council approval of Ordinance 42-O-23,amending City Code Sections 3-4-6 and 7-10-3 to allow alcohol in certain City parks pursuant to a one-day special events liquor license. For Action Adopted on Consent Agenda A12.Ordinance 43-O-23,Amending City Code Section 3-2-14-8 Concerning the Payment of Liquor Tax Penalties was adopted The Liquor Control Review Board recommended City Council approval of Ordinance 43-O-23,amending City Code Section 3-2-14-8 concerning the payment of liquor tax penalties. For Action Adopted on Consent Agenda A13.Ordinance 45-O-23,Amending City Code Section 10-11-18 “Schedule XVIII; Residents Parking Only Districts”was adopted Staff recommended adoption of Ordinance 45-O-23,Amending City Code Section 10-11-18 “Schedule XVIII;Residents Parking Only Districts.”Adoption of this ordinance would add the residences on the 1300 block of Jenks,between Asbury and the end of the public roadway to the West,as well as the residences on 2600-2700 blocks of Asbury,from Central to Isabella,to the residents parking only district 6. For Action Adopted on Consent Agenda (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 33-O-23,Special Use for an Apartment Hotel in the R6 District at 1555 Oak Avenue,the Museum Residences on Oak (formerly King Home)was adopted The Land Use Commission recommended the adoption of Ordinance 33-O-23,a Special Use for an Apartment Hotel in the R6 General Residential District at 1555 Oak Avenue,commonly known as the Museum Residences on Oak (formerly King Home). The proposed special use meets the Standards for Approval for special uses. For Action Adopted on Consent Agenda Page 12 MINUTES May 22,2023 (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P2.Ordinance 48-O-23,Granting Major Variations for a K-8 Education Institution- Public on Property Located at 2000 Simpson Street in the OS Open Space District was adopted Land Use Commission recommended approval with conditions of Ordinance 48-O-23 approving Major Variations from the EvanstonZoning Code to allow for the construction of a new K-8 Education Institution –Public on the property located at 2000 Simpson Street in the OS Open Space District. Motion:Councilmember Kelly Second:Councilmember Harris For Action Item Adopted 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Geracaris Nayes:None Absent:Suffredin (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Ordinance 1-O-23,Amending the City Code and Creating Section 3-2-22 “Retail Single Use Bag Tax and Plastic Bag Ban”was adopted as amended The Human Services Committee recommended the adoption of Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-22,“Retail Single Use Bag Tax and Plastic Bag Ban.” Motion:Councilmember Geracaris Second:Councilmember Reid Councilmember Revelle moved to change the definition of compostable bag to any certified compostable bag that is accepted in City offered or city-sponsored compost programs Motion:Councilmember Revelle Second:Councilmember Reid Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin For Action Item Adopted as Amended 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 13 MINUTES May 22,2023 (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS2.Ordinance 24-O-23,Establishing Evanston's Fair Workweek Ordinance was adopted as amended Councilmember Reid,Mayor Biss,the Human Services Committee,and staff recommended the adoption of Ordinance 24-O-23,as amended,at the City Council meeting on May 8,2023. Motion:Councilmember Geracaris Second:Councilmember Reid Councilmember Revelle moved to strike item number five landscape services from the covered industries portion of definitions Motion:Councilmember Revelle Second:Councilmember Wynne Motion Passed 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin Councilmember Revelle moved to increase the minimum employee threshold from 15 to 100 Motion:Councilmember Revelle Second:Councilmember Wynne Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin For Action Item Adopted as Amended 6 -2 Ayes:Kelly,Wynne,Burns,Revelle,Reid,Geracaris Nayes:Harris,Nieuwsma Absent:Suffredin HS3.Ordinance 44-O-22,Deleting Title 3,Chapter 11,Section 8 “Photographers, Transient”of the City Code was adopted Councilmember Reid and the Human Service Committee requested that the City Council adopt Ordinance 44-O-22,Deleting Title 3,Chapter 11,Section 8, “Photographers,Transient,”of the City Code. For Action Adopted on Consent Agenda Page 14 MINUTES May 22,2023 (XI)CONSENT AGENDA -APPOINTMENTS AP1.Appointments and Reappointments to Boards,Commissions,and Committees was approved The Mayor recommended City Council approval of the appointments and reappointments of the following members to the vacancies and terms of the Boards, Commissions,and Committees For Action Approved on Consent Agenda (XII)CALL OF THE WARDS Ward 1:No Report Ward 2:No Report Ward 3:No Report Ward 4:No Report Ward 5:No Report Ward 6:Absent Ward 7:No Report Ward 8:8th Ward Meeting May 25 @ Peckish Pig Ward 9:9th Ward Meeting June 15 (XII)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding workers comp,litigation,real estate,and personnel,The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1,(c)5 (c)11,and (c)12. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 10:42 p.m. Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 15 MINUTES May 22,2023 (XIV)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:46 p.m.