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HomeMy WebLinkAboutApril 24, 2023Page 1 MINUTES April 24, 2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS April 24, 2023 at 8:35 pm Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Suffredin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid (7) Absent:Councilmember Geracaris Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES April 24, 2023 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss (III) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe- No Report (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza (V) PUBLIC COMMENT Name Agenda Item / Topic Nathan Campbell Gun Violence Lila Kapinga-Muboyayi Gun Violence Olivia Ohlsen Gun Violence Kim Holmes-Ross on behalf of Nathan Gun Violence Jude Feran Gun Violence Don Zigler Oppose cannabis lounge Tina Paden Concers Jamie Collier Budget (VI) SPECIAL ORDERS OF BUSINESS SPB1.Climate Action & Resilience Plan Implementation Update Staff recommended City Council accept and place on file this update on the implementation of the Climate Action and Resilience Plan (CARP). Motion:Councilmember Reid Second:Councilmember Harris For Action: Accepted and Placed on File 8-0 Ayes: Kelly, Harris, Wynne, Nieuwsma, Suffredin, Revelle, Reid, Burns Nayes: None Absent: Geracaris Page 3 MINUTES April 24, 2023 SPB2.Pedestrian Crosswalk Treatments Recommendations Staff recommended that the City Council accept and place on file staff recommendations regarding pedestrian crosswalk treatments. Motion:Councilmember Reid Second:Councilmember Wynne For Action: Accepted and Placed on File 8-0 Ayes: Kelly, Harris, Wynne, Nieuwsma, Suffredin, Revelle, Reid, Burns Nayes: None Absent: Geracaris CONSENT AGENDA Items A2, A3, A8, P2, P3, P4, HS1 and FB1 were removed from the Consent Agenda Motion:Councilmember Nieuwsma Second:Councilmember Harris For Action Items Approved 8 - 0 Ayes: Kelly, Harris, Wynne, Nieuwsma, Suffredin, Revelle, Reid, Burns Nayes: None Absent: Geracaris (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council Meeting of April 10, 2023 Staff recommended the approval of the Minutes of the Regular City Council meeting of April 10, 2023. For Action Approved on Consent Agenda Page 4 MINUTES April 24, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll, and Bills List Staff recommended City Council approval of the City of Evanston Payroll for the period of March 27, 2023, through April 9, 2023, in the amount of $3,092,481.98 and the Bills List for April 25, 2023, in the amount of $2,419,055.67. For Action Approved on Consent Agenda A2.Approval of ARPA Allocation for Arrington Lagoon Patio Furniture & Lighting Staff seeked City Council approval of an ARPA allocation not to exceed $61,000 for the purchase and installation of furniture and lighting for the Arrington Lagoon picnic shelter patio. American Rescue Plan Act (ARPA) - 170.99.1700.56501 Motion:Councilmember Harris Second:Councilmember Wynne Amended to $54,063.51 to purchase and installation of furniture and lighting for the Arrington Lagoon picnic shelter patio. For Action Approved 8-0 Ayes:Harris, Wynne, Nieuwsma, Revelle, Reid, Geracaris, Kelly, Burns Nays: None Absent: Geracaris Page 5 MINUTES April 24, 2023 A3.Approval of Fee Structure for Use of Public Space for Outdoor Dining Staff recommended City Council approval of the proposed 2023 fee schedule for the use of public space for outdoor dining. Motion:Councilmember Harris Second:Councilmember Reid Amended in committee to remove fees For Action Approved 8-0-1 Ayes:Harris, Wynne, Nieuwsma, Revelle, Reid, Geracaris, Kelly, Burns Nays: None Absent: Geracaris A4.Approval of a Contract with Futurity 19, Inc., for the Robert Crown Community Center Gymnasium Acoustic Panel Installation Project (Bid 23-22) Staff recommended the City Council authorize the City Manager to execute an agreement with Futurity 19, Inc. (3 Grant Square, #310, Hinsdale, Illinois 60521) for the Robert Crown Community Center Gymnasium Acoustic Panel Installation Project (Bid 23-22) in the amount of $45,500. Funding is provided from the Crown Construction Fund (Account 416.40.4160.65515 – 623003), which has an approved FY 2023 budget of $50,000, all of which is remaining. For Action Approved on Consent Agenda A5.Approval of a Sole-Source Contract with Hach Company for the Purchase of Turbidimeters and Controllers Staff recommended City Council authorize the City Manager to execute a sole-source agreement with Hach Company (5600 Lindbergh Drive Loveland, CO 80538) for the purchase of eighteen turbidimeters and controllers in the not-to-exceed amount of $109,666.80. A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding is provided by the Water Production Bureau, Water Capital Outlay Business Unit (Account 510.40.4230.65702), which has an approved FY 2023 Budget of $470,000 and a YTD balance of $$468,820.05. For Action Approved on Consent Agenda Page 6 MINUTES April 24, 2023 A6.A6. Approval of a Sole-Source Contract Award with Greeley and Hansen LLC for Water Plant 4160 V Electrical System Reliability Project (RFP 22-30) Retaining Wall Structural Design Staff recommended the City Council authorize the City Manager to execute a sole-source agreement with Greeley and Hansen LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606) for Retaining Wall Structural Design related to the Water Plant 4160V Electrical System Reliability Project (RFP 22-30) in the amount of $39,893.00. A solesource purchase requires a 2/3 vote of the Councilmembers. Funding for this project is from the Water Fund (Account No. 513.71.7330.62145 – 722002). Budget is available from anticipated savings of other projects, namely the Lead Paint Removal and Repainting Plan. City staff intends to pursue a low-interest loan from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loan, eligible engineering and construction costs will be funded by the loan. For Action Approved on Consent Agenda A7.Approval of Change Order No. 1 to the Agreement with Greeley and Hansen LLC for Water Plant 4160 V Electrical System Reliability Project (RFP 22-30) Staff recommended the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Greeley and Hansen LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606) for the Water Plant 4160V Electrical System Reliability Project (RFP 22- 30) in the amount of $298,611. This will increase the overall contract amount from $597,280.00 to $895,891. Funding for this project is from the Water Fund (Account No. 513.71.7330.62145 – 722002), which has an FY 2022 and 2023 budget of $850,000 committed to this project. The remaining budget is available from anticipated savings of other projects, namely the Lead Paint Removal and Repainting Plan. City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loan, eligible engineering and construction costs would be funded by the loan. For Action Approved on Consent Agenda Page 7 MINUTES April 24, 2023 A8.Approval of Change Order No. 3 to the Agreement with SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45) Staff recommended that City Council authorize the City Manager to execute Change Order No. 3 to the agreement with SmithGroup, Inc., for the Evanston Shoreline Repairs (RFQ 21-45) in the amount of $65,280. This will increase the overall contract amount from $376,520 to $441,800. This change order includes a time extension of 397 days, extending the contract completion deadline from November 30, 2023, to December 31, 2024. Funding is provided from the Capital Improvement Fund 2021 General Obligation Bonds in the amount of $23,800 and from the 2020 Good Neighbor Funds in the amount of $41,480. A detailed financial analysis is included in the attached memo. Motion:Councilmember Harris Second:Councilmember Wynne Councilmember Kelly moved to table. Motion failed for lack of a second For Action Approved 7-1-1 Ayes: Harris, Wynne, Nieuwsma, Suffredin, Revelle, Reid, Burns Nayes: Kelly Absent: Geracaris (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Preservation Commission Annual Report Staff recommended the City Council review and place on file the 2022 Preservation Commission Annual Report and Preserve 2040. Accept and Place on File Approved on Consent Agenda P2.Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6 District at 1555 Oak Avenue, the Museum Residences on Oak (formerly King Home) The Land Use Commission recommended the adoption of Ordinance 33- O-23, a Special Use for an Apartment Hotel in the R6 General Residential District at 1555 Oak Avenue, commonly known as the Museum Residences on Oak (formerly King Home). The proposed special use meets the Standards for Approval for special uses. For Action Tabled in committee to May 8, 2023 Page 8 MINUTES April 24, 2023 P3.Ordinance 41-O-23, amending Title 4 - Building Regulations of the City Code, striking Chapter 14, Design and Project Review (DAPR). The Community Development Department recommended approval of Ordinance 41-O-23, removing Title 4, Chapter 14, Design and Project Review (DAPR). Motion:Councilmember Sufferdin Second:Councilmember Wynne Councilmember Sufferdin moved to suspend the rules to allow for introduction and action. Motion:Councilmember Sufferdin Second:Councilmember Kelly Approved 8-0-1 Ayes: Kelly, Harris, Wynne, Nieuwsma, Suffredin, Revelle, Reid, Burns Nayes: None Absent: Geracaris For Introduction and Action Approved 8-0-1 Ayes: Kelly, Harris, Wynne, Nieuwsma, Suffredin, Revelle, Reid, Burns Nayes: None Absent: Geracaris P4.Ordinance 20-O-23, Amending Title 6 of the City Code Relating to Cannabis Consumption Lounges The Land Use Commission recommended denial of Ordinance 20-O-23, a text amendment to the Zoning Ordinance to establish zoning regulations for cannabis consumption lounges. The Land Use Commission found the text amendment does not meet the Standards for Approval for amendments, specifically that the proposal is not consistent with the goals, objectives, and policies of the Comprehensive General Plan, and that the request may have an adverse effect on the value of adjacent properties. For Action Defeated in Committee Page 9 MINUTES April 24, 2023 (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1.Ordinance 21-O-23, Amending Portions of the City Code of Evanston, Title 8, Chapter 18 “Clean Air Act – Smoking” to Allow Cannabis Smoking Establishments in Evanston. Councilmember Reid and the Human Services Committee recommended the adoption of Ordinance 21-O-23, Amending Portions of the City Code of Evanston, Title 8, Chapter 18, “Clean Air Act – Smoking.” For Introduction Tabled (XI) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE FB1.Ordinance 40-O-23 Authorizing the City of Evanston City Manager to Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a New Total of $325,994,623 Staff and the Finance and Budget Committee recommended the City Council adopt Ordinance 40-O-23, authorizing the City of Evanston City Manager to reduce the total Fiscal Year 2022 budget by $34,438,897 to a new total of $325,994,623. Motion:Councilmember Nieuwsma Second:Councilmember Wynne For Introduction Approved 7-1-1 835 (XII) CALL OF THE WARDS Ward 1:No Report Ward 2:Report Ward 3:Report Ward 4:Report Ward 5:No Report Ward 6:No Report Ward 7:No Report Ward 8:Report Page 10 MINUTES April 24, 2023 Ward 9:Absent (XIII) EXECUTIVE SESSION- 10:21 p.m (XIV) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items the purchase or lease of real property for the use of the public body, litigation and personnel. The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act, with the exceptions being 5 ILCS 120/2(a),(c)(5), (c)11 and (c)1. Motion:Councilmember Nieuwsma Second:Councilmember Wynne Convene into Executive Session 10:21 p.m. Motion Passed 7 -0-1 Yes Vote: Kelly, Harris, Wynne, Nieuwsma, Revelle, Reid, Suffredin No Vote: None Absent: Geracaris (XIV) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote, the meeting was adjourned at 11:30 p.m.