HomeMy WebLinkAbout02.14.22AGENDA
City Council
Monday, February 14, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:15pm
City Council convenes at 6pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works Committee,
Planning & Development Committee or City Council meetings may submit written comments
in advance or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL COUNCILMEMBER KELLY
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1.Proclamation: North Shore Village Network Day - February 15, 2022
Proclamation: North Shore Village Network Day - February 15, 2022
13
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
C1.APWA’s Excellence in Snow and Ice Control Award Winner
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be topic non-agenda to item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Adoption of Resolution 12-R-22, Amending the City Council Rules
to Require Members of City Boards, Commissions, Committees to
be Vaccinated Against COVID-19 or Test Negative in Advance of
Any In-Person Meeting.
Staff recommends the adoption of Resolution 12-R-22, Amending the
City Council Rules to require members of City Boards, Commissions
and Committees to be vaccinated against COVID-19 or test negative in
advance of any in-person meeting. Staff recommends no action with
respect to the City Clerk.
For Action
Adoption of Resolution 12-R-22, Amending the City Council Rules to
Require Members of City Boards, Commissions, Committees to be
Vaccinated Against CO - Pdf
14 - 18
SP2.Resolution 15-R-22, Authorizing the Mayor to Execute the
Engagement Letter with Stanton Chase to Conduct the City
Manager Search for the City of Evanston
Mayor Biss recommends adoption of Resolution 15-R-22, authorizing
the Mayor to execute the Engagement Letter with Stanton Chase to
conduct the City Manager Search for the City of Evanston.
100.15.1505.62509 - Service Agreements and Contracts
For Action
Resolution 15-R-22, Authorizing the Mayor to Execute the Engagement
Letter with Stanton Chase to Conduct the City Manager Search for the
City of Evans - Pdf
19 - 29
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
January 10, 2022 and January 24, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of January 10, 2022 and January 24, 2022.
For Action
City Council Meeting Minutes_January 10 2022
City Council Meeting Minutes_January 24 2022
30 - 41
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of January 17, 2022, through January 30, 2022, in the
amount of $3,142,995.99. Bills List for February 15, 2022, FY 2021, in
the amount of $2,704,759.09, and Bills List February 15, 2022, FY 2022
in the amount of $2,920,452.03, and credit card activity for the period
ending December 26, 2021, in the amount of $212,820.94.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
42 - 94
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending December 26, 2021,
in the amount of $7,337.56.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
95 - 96
A3.Approval of a Sole-Source Contract with Data Transfer Solutions,
LLC for the FY 2022 VueWorks Asset Management System Annual
Maintenance and Hosting Services
Staff recommends City Council authorize the City Manager to execute a
sole-source agreement with Data Transfer Solutions, LLC (3680 Avalon
Park Blvd. E, Suite 200, Orlando FL. 32828) for the period of February
1, 2022, to January 31, 2023, to provide annual maintenance and
hosting services in the not-to-exceed amount of $32,000.00.
Funding is provided by the Water Production Bureau, Water Other
Operations Business Unit (Account 510.40.4225.62340), which has an
approved of balance YTD a and of Budget 2022 FY $229,000
$159,056.02.
For Action
Approval of a Sole-Source Contract with Data Transfer Solutions, LLC
for the FY 2022 VueWorks Asset Management System Annual
Maintenance and Hosting S - Pdf
97 - 98
A4.Approval of Sole Source Contract with EVP Academies, LLC
Staff recommends the City Manager execute a sole source agreement
with EVP Academies, LLC (206 Lindenwood Dr. Michigan City, IN
46360) through December 31, 2023 for instruction of volleyball classes,
volleyball camps and outdoor summer basketball camps.
Revenue from program registrations are deposited into the General
Fund Account, Chandler-Newberger Center Business Unit
100.30.3035.53565 and instructional expenses are paid from Chandler-
Newberger Business Unit 100.30.3035.62505 which has a $215,000
budgeted allocation. Compensation for the vendor is based on the
following amount of revenue collected:
Program Vendor Revenue City
Revenue
Camps and Classes 70%
30%
For 2022, staff is projecting $85,500 in revenues and approximately
$60,000 in expenses. In 2021, the revenue for EVP camps and classes
was approximately $72,000 and expenses were $50,046.
For Action
Approval of Sole Source Contract with EVP Academies, LLC -
Attachment - Pdf
99 - 110
A5.Approval of an Agreement for a Sole-Source Purchase with Spring
City Electrical Manufacturing for Tallmadge Street Light Poles
Staff recommends the City Council authorize the City Manager to
approve the purchase of 20 Tallmadge street light poles and LED
luminaire fixtures under the existing sole-source agreement with Spring
City Electrical Manufacturing (One South Main Street, Spring City, PA,
19475) for a total cost of $93,480.00
Funding is provided from the Capital Improvement Fund 2022 General
Obligation Bonds in the amount of $93,480.00. The Street Light Pole
and 415.40.4122.65515-(Account Fixture line Replacement item
422016) has an FY 2022 budget of $125,000.00, of which $105,110.00
is remaining.
For Action
Approval of an Agreement for a Sole-Source Purchase with Spring City
Electrical Manufacturing for Tallmadge Street Light Poles - Attachment -
Pdf
111 - 113
A6.Approval of Single-Source Contract Award with Builders Asphalt
for the Purchase of Hot Mix Asphalt
Staff recommends that City Council authorize the City Manager to
execute a one-year single-source contract with Builders Asphalt (4413
Roosevelt Road Suite 108, Hillside, IL 60162) for the purchase of Hot
Mix Asphalt in the amount of $43,000.
Funding for this purchase will be provided by four separate accounts as
follow: General Fund - Public Works/Streets (Account
100.40.4510.65055) in the amount of $4,600; Motor Fuel Tax Fund
(200.40.5100.65055) in the amount of $11,900; Water Fund (Account
100.40.4540.65051) in the amount of $17,500; Sewer Fund (Account
515.40.4530.65051) in the amount of $9,000.
For Action
Approval of Single-Source Contract Award with Builders Asphalt for the
Purchase of Hot Mix Asphalt - Attachment - Pdf
114 - 117
A7.Approval of Change Order No. 1 to the Contract with Christopher
B. Burke Engineering, Ltd, for the Phase III Engineering Services
for the Howard Street Corridor Improvement Project (RFQ 16-75)
Staff recommends that the City Council authorize the City Manager to
execute III Phase the for Order the to 1 No. Change contract
Street Corridor Howard Construction for Services Engineering the
Improvement with Christopher B. Burke Engineering, Ltd. (9575 W.
Higgins of amount the in IL Rosemont, 600 Suite Road, 60018)
$130,030. This will increase the contract fee from $999,992.89 to
$1,130,022.89. It will also grant a time extension of 34 working days.
This change order will be funded from the City of Chicago in the amount
of $96,000, which will be reimbursed to the City of Evanston (Account
415.40.4219.62415 - 417002); and from the Capital Improvement Fund,
2020 General Obligation Bonds (Account 415.40.4120.62145 - 4170020
in the amount of $34,030. This funding is available from savings in
other projects.
For Action
Howard Street Corridor Improvement Project (RFQ 16-75)Phase III
Engineering Services Contract Change Order No. 1 - Attachment - Pdf
118 - 137
A8.Approval of Change Order No. 1 to the Contract with Garland/DBS
for the Fire Station 4 Emergency Roof Improvements
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the contract with Garland/DBS,
Inc.(3800 East 91st Street, Cleveland, OH.) for the Fire Station 4
Emergency Roof Improvements. This change order will increase the
contract amount $18,705, from $222,200 to $240,905. It will also include
a the modifying days, calendar contract of extension time 153
completion date from October 29, 2021, to March 31, 2022.
Funding will be provided from the Capital Improvement Fund 2022
General Obligation Bond line item for Facilities Contingency (Account
415.40.4122.65515 – 621009). This line item has an FY 2022 budget of
$600,000, all of which is remaining.
For Action
Approval of Change Order No. 1 to the Contract with Garland/DBS for
the Fire Station 4 Emergency Roof Improvements - Attachment - Pdf
138 - 140
A9.Approval of Change Order No. 3 to the Agreement with Insituform
Technologies - Rehabilitation 2021 CIPP for LLC USA, Sewer
Contract C (RFP 21-25)
Staff recommends that City Council authorize the City Manager to
execute with Insituform agreement Change to 3 the No. Order
MO Avenue, Chesterfield, (17988 LLC USA, Technologies Edison
63005) for 2021 CIPP Sewer Rehabilitation – Contract C (RFP 21-25) in
the amount of $2,339.80. This will increase the overall contract amount
from the current amount of $373,689.00 to $376,028.80.
Funding (Account No. Fund is the from project this for Sewer
515.40.4535.62461 – 421005), which has an approved FY 2021 budget
of $700,000, of which $156,800.20 is remaining.
For Action
Approval of Change Order No. 3 to the Agreement with Insituform
Technologies USA, LLC for 2021 CIPP Sewer Rehabilitation - Contract
C (RFP 21-25) - At - Pdf
141 - 145
A10.Approval of Change Order No. 3 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement
(RFP 19-02)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 3 to the agreement with Stantec Consulting
Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654)
for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount
of $9,297.00 with an time extension of 220 days. This will increase the
overall contract amount from $766,048.00 to $775,345 and extend the
contract date to September 9, 2022.
Funding is provided from the Water Fund (Account 513.71.7330.62145 -
719001), which has an approved FY 2022 budget of $500,000. In both
FY 2020 and FY 2021, $400,000 was allocated each year for this project
for a total design engineering budget of $800,000.
Illinois the from interest low loans to intends staff City pursue
Environmental Protection Agency (IEPA) State Revolving Fund (SRF)
and from the United States Environmental Protection Agency (EPA)
Water Infrastructure Finance and Innovation Act (WIFIA) program. The
City has obtained a commitment for the WIFIA funding. The final SRF
Loan Agreement is only issued after the design is complete and a
contractor has been selected. If the City is successful in obtaining the
loans, all eligible engineering and construction costs would be funded by
the loans.
For Action
Approval of Change Order No. 3 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement (RFP
19-02) - Attachment - Pdf
146 - 151
A11.Resolution 10-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under
the Illinois Highway Code and Rebuild Illinois Program for
Improvements to Various Evanston Streets
Staff recommends City Council adoption of Resolution 10-R-22,
of Department Illinois an the to Clerk City Authorizing Sign
Transportation Resolution for Improvement under the Illinois Highway
Code to Various Improvements for Program Illinois Rebuild and
Evanston Streets.
Funding will be provided from Rebuild Illinois Funds in the MFT Fund
(Account 200.40.5100.65515 – 421001) in the amount of $1,364,000.
For Action
Resolution 10-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under the
Illinois Highway - Pdf
152 - 160
A12.Resolution 11-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under
the Illinois Highway Code for Improvements to Various Evanston
Streets
Staff recommends City Council adopt Resolution 11-R-22, Authorizing
the Transportation of Department an Sign to Clerk City Illinois
Resolution for Improvement under the Illinois Highway Code for
Improvements to Various Evanston Streets.
Funding for street resurfacing on water main contracts will be from
Rebuild Illinois funds in the MFT Fund (Account 200.40.5100.65515 -
422002) in the amount of $1,097,000.
For Action
Resolution 11-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under the
Illinois Highway - Pdf
161 - 169
A13.Resolution 14-R-22, Authorizing the City Manager to Enter into a
Ten Month Renewal Lease Agreement for Studio Space at the
Noyes Cultural Arts Center with Socorro Mucino
Staff recommends adoption of Resolution 14-R-22 authorizing the City
Manager to enter into an agreement for a ten (10)-month renewal lease
term with Socorro Mucino
Revenues are deposited into the Noyes Cultural Arts Business Unit
100.30.3710.53565
For Action
Resolution 14-R-22, Authorizing the City Manager to Enter into a Ten
Month Renewal Lease Agreement for Studio Space at the Noyes
Cultural Arts Center - Pdf
170 - 201
A14.Ordinance 10-O-22, Amending City Code Section 3-4-6(S) to
Change the Requirements of Class S Liquor License Holders
The Liquor Control Review Board recommends City Council approval of
Ordinance 10-O-22, amending City Code Section 3-4-6(S) to change the
requirements of Class S liquor license holders. Councilmember Revelle
requests suspension of the City Council rules for action and introduction
at the February 14, 2022 City Council meeting.
For Introduction and Action
Ordinance 10-O-22, Amending City Code Section 3-4-6(S) to Change
the Requirements of Class S Liquor License Holders - Attachment - Pdf
202 - 206
A15.to 3-4-6(I) Section Code City Amending 12-O-22, Ordinance
Increase the Number of Class I Liquor License Holders From Two
to Three For Dollop HP, LLC d/b/a Dollop General Store and Cafe at
1508 Sherman Avenue
The Liquor Control Review Board recommends City Council adoption of
Ordinance 12-O-22, amending City Code Section 3-4-6(I) to increase
the number of Class I liquor licenses from two to three for Dollop
General Store and Cafe, 1508 Sherman Avenue. Councilmember
Nieuwsma requests suspension of the rules for Introduction and Action
at the February 14, 2022 City Council meeting.
For Introduction and Action
Ordinance 12-O-22, Amending City Code Section 3-4-6(I) to Increase
the Number of Class I Liquor License Holders From Two to Three For
Dollop HP, LLC d - Pdf
207 - 211
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 11-O-22, Granting a Special Use Permit for a
Convenience Store, at 518 Davis Street in the D4 Downtown
Transition District
The Zoning Board of Appeals and staff recommend the adoption of
Ordinance 11-O-22 granting a Special Use Permit for a Convenience
Store has applicant District. Transition The D4 the in Downtown
complied with all zoning requirements and meets all of the Standards for
Special Use for this district.
For Action
Ordinance 11-O-22, Granting a Special Use Permit for a Convenience
Store, at 518 Davis Street in the D4 Downtown Transition District -
Attachment - Pdf
212 - 224
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
ED1.ASPIRE - Evanston Community Healthcare Workforce Development
Program
The Economic Development Committee's recommends the City Council
approve $200,000 from the American Rescue Plan Act (ARPA) for the
proposed Workforce Community ASPIRE-Evanston Healthcare
Development Program. The funding would match an investment
proposed by Northshore University Health System.
American Rescue Plan Act (ARPA) - Economic Development
For Action
Amendment to the Entrepreneurship Emergency Assistance Grant
Program Guidelines - Pdf
225 - 238
(XI)APPOINTMENTS
AP1.Approval of Appointments to Boards, Commissions and
Committees
The Mayor recommends City Council approval of the appointments of
Stephen McComb and Michael Sutton to the Utilities Commission.
For Action
Approval of Appointments to Boards, Commissions and Committees -
Attachment - Pdf
239
(XII)CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
Pursuant to 5 ILCS 120/2(c)(1) and (11)
(XIV)ADJOURNMENT
(XV) UPCOMING COMMITTEE MEETINGS
DATE TIME
BOARD/COMMITTEE/COMMISSION
02/15/22 2:00 PM Design and Project Review
Committee (DAPR)
02/15/22 7:00 PM Housing and Community
Development (virtual)
02/16/22 6:00 PM MWEBE Development Committee
02/17/22 6:00 PM Parks and Recreation Board (Virtual)
02/17/22 6:30 PM Equity and Empowerment
Committee
02/22/22 2:00 PM Design and Project Review
Committee (DAPR)
02/22/22 6:00 PM Evanston Skate Park Public Meeting
02/23/22 7:00 PM Land Use Commission