HomeMy WebLinkAbout01.24.22AGENDA
City Council
Monday, January 24, 2022
Virtual
6:00 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:15pm
City Council convenes at 6pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works Committee,
Planning & Development Committee or City Council meetings may submit written comments
in advance or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER FLEMING
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their name and the agenda item or non-agenda topic to be addressed on a
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Adoption of Resolution 8-R-22, Amending the Rules of City Council
to Require Councilmembers to be Vaccinated Against COVID-19 or
Otherwise Test Negative in Advance of City Council Meetings
Mayor Biss Recommends City Council Adopt Resolution 8-R-22,
Amending the Rules of City Council to Require Councilmembers to be
Vaccinated Against COVID-19 or Otherwise Test Negative in Advance
of City Council Meetings
For Action
Adoption of Resolution 8-R-22, Amending the Rules of City Council to
Require Councilmembers to be Vaccinated Against COVID-19 or
Otherwise Test Negati - Pdf
11 - 14
SP2.Discussion of Hazard Pay for Grocery Store Workers
Councilmember Reid recommends discussion of a proposal for hazard
pay for grocery workers in the City.
For Discussion
Discussion of Hazard Pay for Grocery Store Workers - Attachment - Pdf
15 - 28
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
Staff recommends approval of the minutes of the Regular City Council
meeting of January 10, 2022.
For Action
City Council Minutes - January 10, 2022 Draft
29 - 41
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period December 20, 2021, through January 2, 2022, in the
amount of $2,942,974.10. Bills List for January 25, 2022, FY 2021, in
the amount of $1,855,258.54, and Bills List January 25, 2022, FY 2022
in the amount of $534,587.25.
For Action
Approval of the City of Evanston Payroll and Bills List - Pdf
42 - 70
A2.Contract the to 1 No. Change with of Approval Order
Thermosystems, Inc. / Daikin Applied Americas, Inc. for the HVAC
Improvements at the Evanston Water Utility Administrative Offices
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 1 to the contract with Thermosystems, LLC
(960 Industrial Drive, Unit 1, Elmhurst, IL. 60124) for HVAC N.
Improvements at the Evanston Water Utility Administrative Offices in the
amount of $50,353.00. This will increase the total contract amount from
the current contract price of $562,534.00 to $612,887.00. There is no
time extension associated with this change order.
Funding is provided from the Water Fund (Account 513.71.7330.65515 -
720003). There is an approved FY 2022 budget of $575,000, of which
$12,466 remains to be applied to this change order. The remaining
amount of $37,887.00 is being funded through savings in the deferment
of other water treatment plant capital projects.
For Action
Approval of Change Order No. 1 to the Contract with Thermosystems,
Inc. / Daikin Applied Americas, Inc. for the HVAC Improvements at the
Evanston Wate - Pdf
71 - 78
A3.Approval of a One-Year Extension to the Contract with Backflow
Solutions Incorporated for Cross-Connection Control Management
Program Services
Staff recommends the City Council authorize the City Manager to
execute a one-year time extension to the contract with Backflow
Solutions Incorporated (12609 South Laramie Ave, Alsip, Illinois 60803)
for the period of February 28, 2022 to February 28, 2023 to provide
Cross-Connection Control Management Program services in the not-to-
exceed amount of $47,700.00.
Funding Operations Other Water Fund, the by provided is Water
Business Unit (Account 510.40.4225.62185), which has an approved FY
2022 budget of $100,000.00, all of which is remaining.
For Action
Approval of a One-Year Extension to the Contract with Backflow
Solutions Incorporated for Cross-Connection Control Management
Program Services - Attac - Pdf
79 - 81
A4.Approval of Contract Award with Ozinga Ready Mix for Single-
Source Purchase of Concrete
Staff recommends City Council authorize the City Manager to execute a
one-year single source contract with Ozinga Ready Mix (2525 Oakton
Street, Evanston, IL 60202) for the purchase of redi-mix concrete in the
amount of $50,000.
Funding for this purchase will be provided by three separate accounts
as follows: Motor Fuel Tax Fund (Account 200.40.5100.65055) in the
amount of $23,500; Water Fund (Account 510.40.4540.65051) in the
amount of $17,500; Sewer Fund (Account 515.40.4530.65051) in the
amount of $9,000.
For Action
Approval of Contract Award with Ozinga Ready Mix for Single-Source
Purchase of Concrete - Attachment - Pdf
82 - 89
A5.Approval of Northwest Water Commission Annual Quantity Rate
True-Up for Service Years 2019/2020 and 2020/2021
Staff recommends City Council authorize the City Manager to process
the true up payments to the Northwest Water Commission (1525 North
Wolf Road, Des Plaines, IL 60016) for Service Year 2019/2020 in the
amount of $16,345.02, and for Service Year 2020/2021 in the amount of
$13,375.18, for a total of $29,720.20.
Funding is provided by the Water Fund Reserves, which have an
unadjusted fund balance of $13,109,633.00 as of 11/30/2021.
For Action
Approval of Northwest Water Commission Annual Quantity Rate True-
Up for Service Years 2019/2020 and 2020/2021 - Attachment - Pdf
90 - 96
A6.FY 2022 Estimated Annual User Charge with the Metropolitan
for (MWRDGC) Chicago of District Reclamation Water Greater
Disposal of Sludge Generated as Part of the Water Treatment
Process
Staff recommends City Council approve payment of the estimated
annual user charge for 2022 with the Metropolitan Water Reclamation
District of Greater Chicago (MWRDGC) for disposal of sludge generated
as part of the water treatment process in the amount $197,386.85. Four
payments of $49,346.71 will be made beginning in February 2022 and
ending November 2022.
Funding is provided by the Water Fund Filtration Business Unit (Account
510.40.4220.62420), budget of 2022 an approved has which FY
$352,000.00 and a YTD balance of $352,000.00.
For Action
Estimated Annual User Charge for 2020 with the Metropolitan Water
Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of - Pdf
97 - 99
A7.Approval of Farmhouse Restaurant Year-Round Sidewalk Cafe
Layout with Permanent Fixtures
Staff recommends City Council approval of the layout for a year-round
sidewalk cafe with permanent fixtures for Farmhouse Restaurant at 703
Church Street
For Action
Approval of Farmhouse Restaurant Year-Round Sidewalk Cafe Layout
with Permanent Fixtures - Attachment - Pdf
100 - 139
A8.Resolution 5-R-22, Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-
of-Way of Mulford Street and Park Land in James Park
Staff recommends City Council adoption of Resolution 5-R-22,
Authorizing Extension of a License to Comcast, Allowing Maintenance of
a Building and Fence in the Public Right-of-Way of Mulford Street and
Park Land in James Park.
For Action
Resolution 5-R-22, Authorizing Extension of a License to Comcast,
Allowing Maintenance of a Building and Fence in the Public Right-of-
Way of Mulford S - Pdf
140 - 144
A9.Resolution 9-R-22, Authorizing the City Manager to Sign a
Professional Services Agreement with SKIDATA
City Council approve Resolution 9-R-22, recommends Staff that
authorizing the City Manager to execute a Sole Source contract for the
management System Control of and Access Parking a Revenue
(PARCS) governing three parking garages with SKIDATA (120 Albany
Street, Tower II, Suite 750, New Brunswick, NJ 08901) for an amount of
$75,840. Automated Parking Technologies (APT), which had a nine-
year contract, no longer has authorized vendor designation from Skidata
and have ceased their operations. Therefore, SKIDATA is the sole
manufacturer and proprietor of programming that governs the
equipment. Skidata will manage the equipment programming and
service work with the assistance of a sub-contractor they hire.
The Parking Fund will provide funding for the project. The total contract
amount will be split between the following accounts: 505.19.7025.62509
(Church Garage Service Agreements), 505.19.7036.62509 (Sherman
Garage Service Agreements), and 505.19.7037.62509 (Maple Garage
Service Agreements). These accounts have a total FY22 budget of
$265,000.
For Action
Resolution 9-R-22, Authorizing the City Manager to Sign a Professional
Services Agreement with SKIDATA - Attachment - Pdf
145 - 172
A10.Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of
Waterworks System), 7-12-4-2 (Installation and Maintenance of
Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead
or Steel Service Pipe When Repairs or Major Renovations are
Required), 7-12-11 (Right of Access; Inspections, Repairs, and
Replacement), 7-12-16-7 7-12-14-1(Wasting Water; Procedure),
(Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters).
The City Manager recommends City Council adoption of Ordinance 1-O-
22, (Control Waterworks 7-12-1 of Code City Sections Amending
System), 7-12-4-2 (Installation and Maintenance of Service Pipe From
Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe
When Repairs or Major Renovations are Required), 7-12-11 (Right of
Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting
Water; Procedure), 7-12-16-7 (Violations), & 7-12-6-3 (Setting,
Repairing, Removing Meters).
For Action
Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of
Waterworks System), 7-12-4-2 (Installation and Maintenance of Service
Pipe From Tap t - Pdf
173 - 183
A11.Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend
the Allowed Hours of Alcohol Sales
The Liquor Commissioner and staff recommend City Council approval of
Ordinance 8-O-22, amending City Code Section 3-4-6(O) to amend the
allowed hours of alcohol sales for Class O liquor license holders.
For Action
Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the
Allowed Hours of Alcohol Sales - Attachment - Pdf
184 - 187
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Adoption of Resolution 6-R-22, Authorizing the City Manager to
Execute a Contract with Daniel Lauber for Consulting Services to
the Planning and Development Subcommittee
Councilmember Kelly Recommends Adoption of Resolution 6-R-22,
Authorizing the City Manager to Execute a Contract with Daniel Lauber
for Consulting Services to the Planning and Development Subcommittee
Funding for this work is not included in the current budget and a budget
amendment would be required in the amount that the City Council
determines that the not to exceed amount of the agreement should be
valued at.
For Action
Adoption of Resolution 6-R-22, Authorizing the City Manager to Execute
a Contract with Daniel Lauber for Consulting Services to the Planning
and Devel - Pdf
188 - 194
(X)CONSENT AGENDA - RULES COMMITTEE
R1.Adoption of Resolution 7-R-22 Amending City Council Rule 14.3 to
Require the Mayor to Announce Mayoral Veto at the City Council
Meeting Immediately Following the Veto
The Rules Committee recommends adoption of Resolution 7-R-22,
amending City Council Rule 14.3 to require the Mayor to announce
Mayoral veto at the next regular City Council meeting following said veto
For Action
Adoption of Resolution 7-R-22 Amending City Council Rule 14.3 to
Require the Mayor to Announce Mayoral Veto at the City Council
Meeting Immediately Fo - Pdf
195 - 198
R2.Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston
City Code to Allow for Members of the Reparations Committee to
Receive Benefits from the Reparations Fund
The Rules Committee Recommends Adoption of Ordinance 9-O-22
Amending Title 2, Chapter 17 of the Evanston City Code to Allow for
Members of the Reparations Committee to Receive Benefits from the
Reparations Fund
For Introduction
Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston City
Code to Allow for Members of the Reparations Committee to Receive
Benefits from th - Pdf
199 - 202
(XI)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HC1.Approval of Renewal Contract for Landlord-Tenant Services with
Metropolitan Tenants Organization and Lawyers' Committee for
Better Housing for January 1, 2022 - December 31, 2022
The Housing and Community Development Committee and staff
recommend City Council authorize the City Manager to execute a
renewal contract with Metropolitan Tenants Organization (MTO) and
Lawyers’ Committee for Better Housing (LCBH) for landlord-tenant
services in a not to exceed amount of $61,800.
The funding source is the City’s Affordable Housing Fund,
250.21.5465.65497. The Affordable Housing Fund currently has an
unallocated cash balance of approximately $2.6 million.
For Action
Approval of Renewal Contract for Landlord-Tenant Services
withMetropolitan Tenants Organization and Lawyers' Committee for
BetterHousing for January - Pdf
203 - 217
HC2.for Community Partners Approval Renewal Contract with of
Affordable Housing to Administer the Inclusionary Housing Waitlist
The Housing and Community Development Committee and staff
recommend City Council authorize the City Manager to execute a
renewal of the contract with Community Partners for Affordable Housing
(CPAH) Housing Evanston’s administering continue to Inclusionary
Ordinance (IHO) centralized waitlist and conduct income certifications,
re-certifications of households, and compliance reviews for affordable
units for the period of January 1, 2022, through December 31, 2022 for
a not to exceed amount of $43,000.
The source is the City’s Affordable Housing Fund, funding
250.21.5465.65496. The Affordable Housing Fund currently has an
unallocated cash balance of approximately $2.6 million.
For Action
Approval of Contract Renewal with Community Partners for Affordable
Housing to Administer the Inclusionary Housing Waitlist - Attachment -
Pdf
218 - 225
(XII)APPOINTMENTS
AP1.Approval of Reappointments to Boards, Commissions and
Committees
The Mayor recommends City Council approval of the reappointments of
Toby Sachs, Angela Williams, BJ Jones, and Indira Johnson to the Arts
Council and Adrienne Allen to the Commission on Aging.
For Action
Approval of Reappointments to Boards, Commissions and Committees -
Attachment - Pdf
226
(XIII)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT
(XVI)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
1/25/22 2:00 PM Design and Project Review
Committee
1/26/22 6:00 PM Economic Development Committee
(virtual)
1/26/22 7:00 PM Land Use Commission
1/27/22 5:30 PM Emergency Telephone System
Board
2/1/22 2:00 PM Design and Project Review
2/3/22 9:00 AM Reparations Committee