HomeMy WebLinkAbout01.10.22AGENDA
City Council
Monday, January 10, 2022
Lorraine H. Morton Civic Center, Virtual
5:15 PM
Administration & Public Works Committee begins at 4:30pm City Council convenes at 5:15pm or the conclusion of Administration and Public Works Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
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during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER REVELLE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Parking Division Vehicle Immobilization
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a addressed be to topic non-agenda on item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Discussion of a Living Room in Evanston to Provide Immediate
Care to Evanstonians in Mental Health Crisis
Revelle Councilmember and Mayor Councilmember Biss, Fleming
recommend discussion of a Living Room in Evanston to provide urgent
and immediate care to community members in mental health crisis.
ARPA 170.99.1700.55251
For Discussion
Discussion of a Living Room in Evanston to Provide Immediate Care to
Evanstonians in Mental Health Crisis - Attachment - Pdf
16 - 18
SP2.Approval of Additional Funding for Youth Program to Address
Youth Violence
City staff recommends the City Council approval of the expansion of the
“My City, Your City, Our City '' Initiative to address youth and families
violence prevention strategies and families impacted by violence in the
amount of $552,500. Staff will return in April with an additional request
for funding for the Workforce Development Program after details of the
program have been developed in coordination between all relevant
stakeholders.
ARPA funding of $552,500 (170.99.1700.55251). Specific activities are
eligible under different City ARPA “buckets,” including Social Services,
Economic Development/Workforce Development, and Inclusive and
Equitable Recovery.
The categories defined by the U.S. Treasury in the Coronavirus Local
Fiscal Recovery Funds (CLFRF) Interim Final Rule for eligibility and
reporting include:
Public Health 1.9 - Payroll Costs for Public Health, Safety, and
Other Public Sector Staff Responding to COVID-19
Negative Economic Impacts 2.7 - Job Training Assistance
Disproportionately Impacted Communities 3.16 - Social
Determinants of Health: Community Violence Interventions
For Action
Approval of Additional Funding for Youth Program to Address Youth
Violence - Attachment - Pdf
19 - 24
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
December of meetings Council 13, Special the and 2021 City
December 14, 2021 and December 20, 2021
Staff recommends approval of the minutes of the Regular City Council
meeting of December 13, 2021 and the Special City Council meetings of
December 14, 2021 and December 20, 2021
For Action
City Council Meeting Minutes - 12_13_2021
Special City Council Meeting Minutes - 12_14_2021
Special City Council Meeting Minutes - 12_20_2021
25 - 42
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of November 22, 2021, through December 05, 2021, in the
amount of $2,804,965.01 and December 06, 2021, through December
19, 2021, in the amount of $3,729,654.79. Bills List for January 11,
2022, FY 2021, in the amount of $1,743,144.22, and Bills List January
11, 2022, FY 2022 in the amount of $1,353,822.30, and credit card
activity for the period ending November 26, 2021, in the amount of
$203,088.71.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
43 - 88
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending November 26, 2021,
in the amount of $7,161.54.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
89 - 91
A3.Approval of Sole Source One-Year Renewal of ProSupport Services
from Dell
Staff recommends City Council authorize the City Manager to sign a
sole-source renewal agreement for Pro Support from Dell Computer
Corp of amount the in Rock, TX, Round Way, Dell (1 78682)
$29,795.61. This renewal purchase enables the City to maintain support
plans for critical IT infrastructure.
Funding for the purchase will be from the IT - Software Fund (Account
100.19.1932.62340) with a FY22 budget of $825,800.
For Action
Approval of Sole Source One-Year Renewal of ProSupport Services
from Dell - Attachment - Pdf
92 - 97
A4.Approval of Change Order No. 2 to the Agreement with Lake Erie
Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid
No. 20-54)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 2 to the agreement with Lake Erie Diving,
Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54-inch Intake
Heater Cable Replacement (Bid No. 20-54) for a time extension of 256
days. This will move the completion date to August 30, 2022. There is
no change in the Contract Price associated with this Change Order.
No. (Account Fund the from Water project this for Funding is
513.71.7330.65515-721002), which has an approved FY 2021 budget of
$1,000,000.00 for this work, of which $120,891.00 is remaining.
For Action
Approval of Change Order No. 2 to the Agreement with Lake Erie
Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid No.
20-54) - Attachme - Pdf
98 - 101
A5.Approval of a Contract for Janitorial Services at Various City
Facilities (RFP 21-38) with Eco Clean Maintenance, Inc.
Staff recommends the City Council authorize the City Manager to
execute an agreement with Eco Clean Maintenance, Inc. (515 W.
Wrightwood Avenue, Elmhurst lL 60126) to provide janitorial services at
various 21-38) in the not-to-exceed amount of facilities City (RFP
$185,196 a year for three years. The contract is for a term of three (3)
years with two one-year options to renew.
Funding will be provided by various accounts from the General Fund
with a total FY22 budget of $354,696 and multiple accounts from the
Parking Fund with a total FY22 budget of $1,100,000. Further details on
funding can be found in the corresponding transmittal memorandum.
For Action
Approval of a Contract for Janitorial Services at Various City Facilities
(RFP 21-38) with Eco Clean Maintenance, Inc. - Attachment - Pdf
102 - 105
A6.Approval of a 1-year extension to the contract with G & L
Contractors for FY 2022 Debris Hauling
Staff recommends that City Council authorize the City Manager to
execute a one (1) year contract extension for debris hauling with G & L
Contractors (7401 N St. Louis Ave., Skokie, IL) in the amount of
$85,000. This contract award is part of a bid let by the Municipal
Partnering Initiative (MPI).
Funding for this contract is provided by two (2) separate funds: $42,500
from the Water Fund (Account No. 510.40.4540.62415), which has an
FY 2022 budget of $45,000; and $42,500 from the Sewer Fund (Account
No. 515.40.4530.62415), which has an FY 2022 budget of $45,000.
For Action
Approval of a 1-year extension to the contract with G & L Contractors for
FY 2022 Debris Hauling - Attachment - Pdf
106 - 108
A7.Approval of a 1-year contract extension with G & L Contractors for
the FY 2022 Granular Materials Purchase
Staff recommends that City Council authorize the City Manager to
execute a one-year contract extension for the purchase of Granular
Materials with G & L Contractors (7401 N. St. Louis Ave, Skokie, IL) in
the amount of $50,000. This contract award is part of a bid let by the
Municipal Partnering Initiative (MPI).
Funding for this contract is provided by two (2) separate funds: $25,000
from Water Fund (Account No. 510.40.4540.65055), which has a 2022
budget of $225,000; and $25,000 from Sewer Fund (Account No.
515.40.4530.65055), which has a 2022 budget of $53,000.
For Action
Approval of the FY 2020 Granular Materials Purchase Contract with G &
L Contractors - Attachment - Pdf
109 - 111
A8.Approval for the Purchase of One Ford Transit-250 Cargo Van for
Administrative Services Department - Facilities & Fleet
Management Division
Staff recommends City Council approval to purchase a 2021 Transit-250
Cargo Van for $28,131 from Currie Commercial Center (10125 W.
Laraway, Frankfort, IL 60423) to be used by the Administrative Services
Department fleet The Division. Management & Facilities - Fleet
equipment that is being replaced is anticipated to require increased
repair/maintenance costs as it has exceeded the end of its useful life
and is essential to continue operations safely.
Funding for the purchase of Fleet Vehicle #253 will be from the 2022
Equipment (Replacement Fund Account 601.19.7780.65550) with a
budget of $2,000,000.
For Action
Approval for the Purchase of One Ford Transit-250 Cargo Van for
Administrative Services Department - Facilities & Fleet Management
Division - Attachme - Pdf
112 - 122
A9.Approval of FY 2022 Solid Waste Agency of Northern Cook County
Disposal Fees
Staff recommends that City Council authorize the City Manager to
execute an extension of the intergovernmental agreement for 2022
refuse disposal fees to the Solid Waste Agency of Northern Cook
County (SWANCC) in the not-to-exceed amount of $698,000 for
operations and maintenance of the Agency.
Funding (Account Fund Waste by the provided be will Solid
520.40.4310.62405), which has a budget of $698,000 for FY 2022.
For Action
Approval of FY 2022 Solid Waste Agency of Northern Cook County
Disposal Fees - Attachment - Pdf
123 - 125
A10.Sign to Manager a the Authorizing 1-R-22, Resolution City
Professional Services Parking Agreement With Passport Labs, Inc.
Staff requests City Council approve Resolution 1-R-22, authorizing the
City Manager to sign a one-year renewal agreement with Passport Labs,
Inc. (128 S. Tryon St #1000, Charlotte, NC 28202) for software license
and services for mobile parking payments and a citation management
platform. The contract term is retroactive to January 1, 2022, and
continues through December 31, 2022, with an amount not to exceed
$450,000 (estimated to be around $420,000). Mobile pay transaction
fees will remain at $0.22 per transaction with a not-to-exceed amount of
$350,000. Citation service fees will continue to be billed at a monthly
rate of $23,100 a month, and letters issued after 40 days of non-
payment will be assessed at $1.50 per letter.
Funding for Citation Management Fees will be from the General
Fund/Parking- Service Agreement & Contracts (Account
100.19.1941.62509), with an FY22 budget of $335,000; and funding for
Mobile App Fees will be from the Parking Fund - Passport Mobile
Parking of FY22 budget with 505.19.7015.62519), (Account an
$300,000.
For Action
Resolution 1-R-22, Authorizing the City Manager to Sign a Professional
Services Parking Agreement With Passport Labs, Inc. - Attachment -
Pdf
126 - 150
A11.Resolution 2-R-22, To Forgive the Remaining Balance of Lead
Service Line Loans Awarded To Thirty-Six Community Members
During 2018, 2019, 2020, & 2021 In Conjunction With The Annual
Water Main Improvement Project
Staff recommends City Council adoption of Resolution 2-R-22, to forgive
the community to thirty-six loans of balance remaining awarded
members in conjunction with the City's annual water main improvement
project.
For Action
Resolution 2-R-22, To Forgive the Remaining Balance of Lead Service
Line Loans Awarded To Thirty-Six Community Members During 2018,
2019, 2020, & 2021 - Pdf
151 - 158
A12.Resolution 3-R-22, Authorizing the City Manager to Participate in
the 2022 Cook County No Cash Bid Program to Allow the City to
Acquire Property in Evanston for Redevelopment
Community Development and Law Department staff recommend City
Council approval to submit requests to obtain eligible tax delinquent
vacant properties through the Cook County No Cash Bid Program.
Acquiring the parcels through this program will assist the City in its
efforts community and housing development address to affordable
goals.
For Action
Resolution 3-R-22, Authorizing the City Manager to Participate in the
2022 Cook County No Cash Bid Program to Allow the City to Acquire
Property in Ev - Pdf
159 - 209
A13.Resolution 4-R-22, Expressing Official Intent Regarding
Evanston, Cook of the the of Funds from Expenditures City
County, Illinois, to be Reimbursed from Proceeds of Obligations to
be Issued by the City of Evanston, Cook County, Illinois
Staff recommends adoption of Resolution 4-R-22, Expressing Official
Intent Regarding Expenditures from the Funds of the City of Evanston,
Cook County, Illinois, to be Reimbursed from Proceeds of Obligations to
be Issued by the City of Evanston, Cook County, Illinois. Adoption of
this resolution will allow the City of Evanston to expend funds that will be
reimbursed by the subsequent 2022 General Obligation (G.O.) bond
issuance.
For Action
Resolution 4-R-22, Expressing Official Intent Regarding Expenditures
from the Funds of the City of Evanston, Cook County, Illinois, to be
Reimbursed f - Pdf
210 - 217
A14.Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of
Waterworks System), 7-12-4-2 (Installation and Maintenance of
Service Pipe From Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead
or Steel Service Pipe When Repairs or Major Renovations are
Required), 7-12-11 (Right of Access; Inspections, Repairs, and
Replacement), Procedure), 7-12-16-7 7-12-14-1(Wasting Water;
(Violations) & 7-12-6-3 (Setting, Repairing, Removing Meters).
The City Manager recommends City Council adoption of Ordinance 1-O-
22, Amending City Code Sections 7-12-1 (Control of Waterworks
System), 7-12-4-2 (Installation and Maintenance of Service Pipe From
Tap to Fixtures), 7-12-4-3 (Replace Iron or Lead or Steel Service Pipe
When Repairs or Major Renovations are Required), 7-12-11 (Right of
Access; Inspections, Repairs, and Replacement), 7-12-14-1(Wasting
Water; (Setting, & 7-12-6-3 7-12-16-7 Procedure), (Violations),
Repairing, Removing Meters).
For Introduction
Ordinance 1-O-22, Amending City Code Sections 7-12-1 (Control of
Waterworks System), 7-12-4-2 (Installation and Maintenance of Service
Pipe From Tap t - Pdf
218 - 228
A15.Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend
the Allowed Hours of Alcohol Sales
The Liquor Commissioner and staff recommend City Council approval of
Ordinance 8-O-22, amending City Code Section 3-4-6(O) to amend the
allowed hours of alcohol sales for Class O liquor license holders.
For Introduction
Ordinance 8-O-22, Amending City Code Section 3-4-6(O) to Amend the
Allowed Hours of Alcohol Sales - Attachment - Pdf
229 - 232
A16.Ordinance 2-O-22, Amending the City Code to Increase the Number
of Class D Liquor Licenses from Sixty-Two to Sixty-Three for 633
Outpost, LLC d/b/a Estacion at 633 Howard Street
2-O-22, City of Council recommends Staff Ordinance adoption
amending the City Code to increase the number of Class D liquor
licenses from sixty-two to sixty-three for Estacion. Councilmember Reid
requests suspension of the rules for Introduction and Action at the
January 10, 2022 City Council meeting.
For Introduction and Action
Ordinance 2-O-22, Amending the City Code to Increase the Number of
Class D Liquor Licenses from Sixty-Two to Sixty-Three for 633 Outpost,
LLC d/b/a Es - Pdf
233 - 236
A17.Ordinance 3-O-22, Amending the City Code to Increase the Number
of Class L-2 Liquor Licenses from Zero to One for Village
Farmstand, LLC d/b/a Village Farmstand at 810 Dempster Street
3-O-22, Ordinance of City Council recommends Staff adoption
amending the City Code to increase the number of Class L-2 liquor
licenses from zero to one for Village Farmstand. Councilmember
Nieuwsma requests suspension of the rules for Introduction and Action
at the January 10, 2022 City Council meeting.
For Introduction and Action
Ordinance 3-O-22, Amending the City Code to Increase the Number of
Class L-2 Liquor Licenses from Zero to One for Village Farmstand, LLC
d/b/a Village - Pdf
237 - 240
A18.Ordinance 4-O-22, Amending the City Code to Increase the Number
of Class P-5 Liquor Licenses from One to Two for Few Spirits, LLC
d/b/a Few Spirits at 2025 Dempster Street
4-O-22, Ordinance City adoption Council Staff recommends of
amending the City Code to increase the number of Class P-5 liquor
licenses from one to two for Few Spirits. Councilmember Braithwaite
requests suspension of the rules for Introduction and Action at the
January 10, 2022 City Council meeting.
For Introduction and Action
Ordinance 4-O-22, Amending the City Code to Increase the Number of
Class P-5 Liquor Licenses from One to Two for Few Spirits, LLC d/b/a
Few Spirits at - Pdf
241 - 245
A19.Ordinance 5-O-22, Amending the City Code to Increase the Number
of Class P-5 Liquor Licenses from Two to Three for Few Spirits,
LLC d/b/a Few Spirits at 609 South Boulevard
5-O-22, Ordinance adoption Council City recommends Staff of
amending the City Code to increase the number of Class P-5 liquor
licenses from two to three for Few Spirits. Councilmember Fleming
requests suspension of the rules for Introduction and Action at the
January 10, 2022 City Council meeting.
For Introduction and Action
Ordinance 5-O-22, Amending the City Code to Increase the Number of
Class P-5 Liquor Licenses from Two to Three for Few Spirits, LLC d/b/a
Few Spirits - Pdf
246 - 250
A20.Ordinance 6-O-22, Amending the City Code to Increase the Number
of Class P-5 Liquor Licenses from Three to Four for Few Spirits,
LLC d/b/a Few Spirits at 2310 Main Street
Ordinance of adoption 6-O-22, City recommends Staff Council
amending the City Code to increase the number of Class P-5 liquor
licenses from three to four for Few Spirits. Councilmember Braithwaite
requests suspension of the rules for Introduction and Action at the
January 10, 2022 City Council meeting.
For Introduction and Action
Ordinance 6-O-22, Amending the City Code to Increase the Number of
Class P-5 Liquor Licenses from Three to Four for Few Spirits, LLC d/b/a
Few Spirits - Pdf
251 - 255
A21.to 3-4-6(M) 7-O-22, Code City Amending Ordinance Section
Decrease the Number of Class M Liquor Licenses from One to Zero
from In Grape Company, 1740 Ridge Avenue
7-O-22, Ordinance of adoption Staff Council recommends City
amending City Code Section 3-4-6(M) to decrease the number of Class
M liquor licenses from one to zero for In Grape Company, 1740 Ridge
Avenue. Councilmember Braithwaite requests suspension of the rules
for the January 10, Action City Council and Introduction at 2022
meeting.
For Introduction and Action
Ordinance 7-O-22, Amending City Code Section 3-4-6(M) to Decrease
the Number of Class M Liquor Licenses from One to Zero from In Grape
Company, 1740 R - Pdf
256 - 259
A22.Ordinance 124-O-21, Amending Portions of the Evanston City Code
Title 7, Section 3, Chapter 15, “Newsracks”
Staff recommends adoption of Ordinance 124-O-21, Amending Portions
of the Evanston City Code Title 7, Section 3,Chapter 15, “Newsracks”
For Action
Ordinance 124-O-21, Amending Portions of the Evanston City Code
Title 7, Section 3,Chapter 15, “Newsracks” - Attachment - Pdf
260 - 268
A23.Ordinance 125-O-21, Amending Section 1-17-1 of the City Code
Concerning Minority and Women Owned Business Requirements
Ordinance of adoption 125-O-21, City recommends Staff Council
Amending Section 1-17-1 of the City Code Concerning Minority and
Women Owned Business Requirements
For Action
Ordinance 125-O-21, Amending Section 1-17-1 of the City Code
Concerning Minority and Women Owned Business Requirements -
Attachment - Pdf
269 - 273
A24.Ordinance 126-O-21, Amending Portions of the Evanston City Code
Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2
“Municipal Solid Waste Hauling License”
Staff recommends City Council adoption of Ordinance 126-O-21,
8, Chapter Title 4 City Evanston the Amending Portions Code of
“Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste
Hauling License”
For Action
Ordinance 126-O-21, Amending Portions of the Evanston City Code
Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal
Solid Waste Ha - Pdf
274 - 278
(IX)CONSENT AGENDA - RULES COMMITTEE
R1.Ordinance 110-O-21, Amending Title 2 of City Code and Codifying
the Finance and Budget Committee
110-O-21, adoption of Council City recommends Staff Ordinance
Amending Title 2 of the City Code and Codifying the Finance and
Budget Committee.
For Action
Ordinance 110-O-21, Amending Title 2 of City Code and Codifying the
Finance and Budget Committee - Attachment - Pdf
279 - 283
R2.Ordinance 112-O-21, Amending Section 1-7-2 of the City Code,
“General Duties of the Clerk” to add Processing of Temporary
Disability Vehicle Placards and Vital Records
Staff recommends adoption of Ordinance 112-O-21, Amending Section
1-7-2 of the City Code, "General Duties of the City Clerk" to add
Processing of Temporary Disability Vehicle Placards and Vital Records
For Action
Ordinance 112-O-21, Amending Section 1-7-2 of the City Code,
“General Duties of the Clerk” to add Processing of Temporary Disability
Vehicle Placards - Pdf
284 - 287
R3.Ordinance 117-O-21 "Amending Title 2, Chapter 12 of the Evanston
City Code "Equity and Empowerment Commission"
The Equity and Empowerment Commission recommends the adoption
of ordinance 117-O-21 "Amending Title 2, Chapter 12, "Equity and
Empowerment Commission".
For Action
117-O-21 Amending Title 2, Chapter 12 of the Evanston City Code
"Equity and Empowerment Commission
288 - 291
(X)CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI)EXECUTIVE SESSION
(XII)UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME
BOARD/COMMITTEE/COMMISSION
1/11/21 2:00 PM Design and Project Review
Committee
1/11/21 6:00 PM Finance and Budget Committee
1/11/21 7:00 PM Preservation Commission (virtual)
1/13/21 7:00 PM Social Services Committee
RESCHEDULED
1/14/21 7:15 AM Utilities Commission (virtua)
1/18/21 2:00 PM Design and Project Review
Committee
1/18/21 7:00 PM Housing & Community Development
1/20/21 6:00 PM Parks and Recreation Board
1/20/21 7:00 PM Social Services Committee
(XIII)ADJOURNMENT