HomeMy WebLinkAbout10.24.22AGENDA
City Council
Monday, October 24, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:15pm
City Council convenes at 6:45pm or the conclusion of Planning & Development Committee
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Page
(I)ROLL CALL - COUNCILMEMBER REID
(II)PUBLIC HEARING: FY 2023 PROPOSED BUDGET FOR THE CITY OF
EVANSTON
PH1.Public Hearing for 2023 Proposed Budget
Staff recommends City Council conduct a public hearing to receive
public comment regarding the FY 2023 Proposed Budget for the City of
Evanston.
For Discussion
Public Hearing for 2023 Proposed Budget - Attachment - Pdf
15 - 20
(III)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1.Proclamation: Second Baptist Church 140th Anniversary -
November 13, 2022
(IV)CITY MANAGER PUBLIC ANNOUNCEMENTS
AN1.Presentation: Cradle to Career
(V)COMMUNICATIONS: CITY CLERK
(VI)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic the or item agenda and name non-agenda
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VII)SPECIAL ORDERS OF BUSINESS
SP1.Climate Action & Resilience Plan Implementation Update
Staff recommends City Council accept and place on file this update on
implementation of the Climate Action and Resilience Plan (CARP).
For Action: Accept and Place on File
Climate Action & Resilience Plan Implementation Update - Attachment -
Pdf
21 - 40
(VIII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
October 10, 2022 and the Special City Council meeting of October
17, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of October 10, 2022 and the Special City Council meeting of
October 17, 2022.
For Action
Approval of the Minutes of the Regular City Council meeting of October
10, 2022 and the Special City Council meeting of October 17, 2022 -
Attachment - Pdf
41 - 60
(IX)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of September 26, 2022, through October 9, 2022, in the
amount of $3,041,718.18. Bills List for October 25, 2022, in the amount
of $4,650,692.47.
For Action
Approval of the City of Evanston Payroll, Bills List and Credit Card
Activity - Attachment - Pdf
61 - 99
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending August 26, 2022, in
the amount of $5,375.46.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Attachment - Pdf
100 - 101
A3.Approval of Customer Relationship Management Software with
QScend Technologies, Inc.
Staff recommends City Council authorize the City Manager to enter into
a three (3) year agreement, with three one-year options to renew, with
QScend Technologies, Inc. (231 Bank Street, Waterbury CT 067,02) for
Customer Relationship Management software for a not to exceed
The 2-6. Years for $52,000 and for Year $84,400 of expense 1
enhanced Customer Relationship Management software will provide a
360-degree view of the customer (residents, businesses, visitors etc.)
while ensuring that all relevant privacy and security guidelines are
followed. By seamlessly managing operations and data, the City will be
able to continue providing an elevated level of service to residents
through anticipating and proactively responding to customer needs.
This General Information - Fund the funded be will project by
Technologies - Computer Software (Account 100.19.1932.62340), with a
requested FY23 budget of $1,320,000.
For Action
Approval of Customer Relationship Management Software with QScend
Technologies, Inc. - Attachment - Pdf
102 - 116
A4.Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center
The Social Services Committee and staff recommend approval of a
funding a for ARPA in Family for from request $500,000 Focus
Welcoming Center.
Funding Source: American Rescue Plan Act, 170.99.1700.55251
For Action
Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center - Attachment - Pdf
117 - 151
A5.Corporation, Chemical Alexander Contracts of Approval with
Polydyne Incorporated, and Carus Corporation for FY 2023 Water
Treatment Chemicals (Bid 22-54)
Staff recommends City Council authorize the City Manager to execute
agreements with Alexander Chemical Corporation (7593 S. First Road,
LaPorte, Polydyne IN 46350) in the amount of $735,078.00,
Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the
amount of $91,640.00, and Carus Corporation (315 Fifth Street, Peru IL
61354) in the amount of $379,080.00, for the period of January 1, 2023,
to December 31, 2023, for the purchase of water treatment chemicals
(Bid 22-54), for a total amount of $1,205,798.00.
Funding will be provided by the Water Production Bureau Filtration
Business Unit (Accounts 510.40.4220.65015 & 510.40.4220.65030),
which have a total FY 2023 budget request of $1,205,798.00.
For Action
Approval of Contracts with Alexander Chemical Corporation, Polydyne
Incorporated, and Carus Corporation for FY 2023 Water Treatment
Chemicals (Bid 22-54) - Attachment - Pdf
152 - 157
A6.Approval of Contract with Suburban Tree Consortium for the
Purchase of Trees and Planting Services for Fall 2022
Staff recommends that City Council authorize the City Manager to
execute for the (STC) contract Tree Suburban with a Consortium
purchase and planting of 142 trees in the amount of $46,178.95.
Funding for this purchase is provided from two general fund accounts.
The purchase of the 142 trees is $27,998.00 and is provided from
General Fund (Account 100.40.4320.65005), which has an approved FY
2022 of cost The $30,656.21 with $115,000 of budget remaining.
planting is $18,180.95 and is provided from General Fund (Account
100.40.4320.62385), of budget which FY approved an has 2022
$125,000.00 with $39,305.14 remaining.
For Action
Approval of Contract with Suburban Tree Consortium for the Purchase
of Trees and Planting Services for Fall 2022 - Attachment - Pdf
158 - 162
A7.Approval of a Contract Award with Ballard Marine Construction,
LLC for the 1909 Raw Water Intake Replacement (Bid 22-35)
Staff recommends the City Council rescind its prior action of July 25,
2022 authorizing the City Manager to issue a Notice of Intent to Award
the contract for the 1909 Raw Water Intake Replacement Project (Bid
22-35) to IHC Construction Companies, LLC and, instead, authorize the
City Manager to issue a Notice of Intent to Award the contract for the
1909 Raw Water Intake Replacement Project (Bid 22-35) to Ballard
Marine Construction, LLC (727 S. 27th Street, Washougal, WA 98671)
in the amount of $47,202,200.00, and contingent upon receiving the
appropriate Environmental Illinois the Protection funding loan from
Agency (IEPA), authorizing the City Manager to execute the Loan
Agreement with IEPA and the Contract with Ballard.
Funding is to be provided from a combination of loans from the EPA and
IEPA that will be routed through the Water Fund, Capital Improvement
(Account 513.71.7330.65515 - 719001), which has an approved FY
2022 budget of $33,036,000.00, and a YTD balance of $17,917,275.20.
The 1909 Raw Water Intake Replacement has an FY 2022 budget
allocation of $7,210,000.00.
For Action
Approval of a Contract Award with Ballard Marine Construction, LLC for
the 1909 Raw Water Intake Replacement (Bid 22-35) - Attachment - Pdf
163 - 172
A8.Approval of a Contract Award with Standard Printing Company,
Incorporated. dba Information Outsource for FY 2023, 2024, & 2025
Utility Bill Print and Mail Services (RFP 22-44)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Standard Printing Company, Incorporated
dba Information Outsource (3540 W. Lincoln Street, Phoenix, AZ 85009)
to provide utility bill print and mail services for the period of January 1,
2023 amount of not-to-exceed December in 2025 31, to the
$139,050.00.
Funding for the mailing of the bills is provided by the Water Fund
annually in the amount of $25,000.00, and from the Sewer Fund in the
amount of $6,850.00. The printing of the bills is provided by the Water
Fund in the amount of $12,800.00 and from the Sewer Fund in the
amount of $3,700.00. A detailed funding table is included in the
attached memo.
For Action
Approval of a Contract Award with Standard Printing Company,
Incorporated. dba Information Outsource for FY 2023, 2024, & 2025
Utility Bill Print and Mail Services (RFP 22-44) - Attachment - Pdf
173 - 178
A9.Approval of 3-year Contract Extension with Groot Industries for the
Residential Refuse and Residential Yard Waste Franchises
Staff recommends the City Council authorize the City Manager to
execute an agreement with Groot Industries (2500 Landmeier Rd, Elk
Grove Village, IL 60007) for the Residential Refuse and Residential
Yard Waste Franchises.
Funding for Residential Refuse Franchise is provided from the Solid
Waste Fund (Account 520.40.4310.62415), which has an approved FY
2022 budget of $1,731,350 and a YTD balance of $296,870.00. FY2023
has a projected budget of $1,791,947. Funding for Residential Yard
Waste Franchise is provided from the Solid Waste Fund (Account
520.40.4310.62417), which has an approved FY 2022 budget of
$718,000 and a YTD balance of $130,699.23. FY2023 has a proposed
budget of $743,130.
For Action
Approval of 3-year Contract Extension with Groot Industries for the
Residential Refuse and Residential Yard Waste Franchises -
Attachment - Pdf
179 - 196
A10.Approval of increase in Purchase Order #2022-156 by $3,710 for
Soccer Programming at Chandler-Newberger Community Center
Staff recommends the City Council authorize the City Manager to
approve the increase in Purchase Order #2022-156 by $3,710 for tennis
programming at Chandler-Newberger Community Center with Evanston
Soccer Association.
Expenses will be charged to (Instructor Services) 100.30.3035.62505
which has a YTD negative balance of $104,184.96. This line item is
underfunded and offset by revenues in 100.30.3035.53565 which has an
annual budget of $700,000 with a current balance of $740,876.44. The
additional revenue will offset these additional expenses.
For Action
Approval of increase in Purchase Order #2022-156 by $3,710 for Soccer
Programming at Chandler-Newberger Community Center - Attachment -
Pdf
197 - 208
A11.Approval of Change Order No. 1 to the Agreement with CDM Smith
Inc. for Lead Service Line Replacement Plan and Pilot
Implementation (RFP 21-29)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with CDM Smith Inc.
(125 South Wacker, Suite 700, Chicago, IL 60606) for Lead Service Line
Replacement Plan and Pilot Implementation (RFP 21-29) in the amount
of $48,867.00. This will increase the overall contract amount from
$1,140,940.00 to $1,189,807.00. This change order includes a time
extension of 215 days, extending the contract completion date from May
3, 2023 to December 4, 2023.
is provided from the Water Fund (Account No. Funding
513.71.7330.62145 – 421031), which has an approved FY 2022 budget
of $3,460,000.00 and a YTD balance of $2,514,023.81.
For Action
Approval of Change Order No. 1 to the Agreement with CDM Smith Inc.
for Lead Service Line Replacement Plan and Pilot Implementation (RFP
21-29) - Attachment - Pdf
209 - 216
A12.Approval of Change Order No. 1 to the Agreement with Benchmark
Construction Co., Inc. for the Large Diameter Sewer Rehabilitation
– Greenleaf Street (Bid No. 21-35)
Staff recommends the City Council authorize the City Manager to
execute agreement Benchmark with the 1 No. Order Change to
Construction Co., Inc. (2260 Southwind Blvd., Bartlett, IL 60103) for the
Large Diameter Sewer Rehabilitation – Greenleaf Street (Bid No. 21-35)
in the amount of $30,506.51. This will increase the overall contract
amount from $1,188,060 to $1,218,566.51.
Funding is provided from Sewer Fund, Capital Improvement Account
515.40.4535.65515, which has a FY 2021 budget of $3,195,000 and a
YTD balance of $1,486,940.
Staff obtained a loan from the IEPA through the State Revolving Fund
(SRF) Water Pollution Control Loan Program (WPCLP) for an amount
up to $1,223,702 for construction of this project. With this funding, all
eligible construction costs will be funded by a loan repaid over 20 years
at 1.11% interest.
For Action
Approval of Change Order No. 1 to the Agreement with Benchmark
Construction Co., Inc. for the Large Diameter Sewer Rehabilitation –
Greenleaf Street (Bid No. 21-35) - Attachment - Pdf
217 - 225
A13.Report on Emergency Replacement of Two (2) Boilers at Noyes
Cultural Heating Plumbing Lakes and by Center Arts Great
Company
Staff recommends the City Council accept and place on file this report
that describes the emergency replacement of two existing boilers at the
Noyes Cultural Arts Center. A recent inspection found that two boilers
were in need of immediate replacement; two of the three are needed to
be of as repairs the urgency all to Due times. at working the
is staff approaching, winter already cooling temperatures are and
received immediate approval from the City Manager to move forward
with the emergency replacement with Great Lakes Plumbing and
Heating Company (4521 W. Diversey Ave., Chicago, IL 60639). The
vendor had the required boilers in stock and quoted at the lowest price
of $147,782.
This project will be funded by the Capital Improvement Fund 2022
General Obligation Bond issue from the Facilities Contingency line item
(Account 415.40.4122.65515 - 622013). This item was budgeted at
$600,000 for FY 2022 and has a remaining budget of $248,939.
For Action: Accept and Place on File
Report on Emergency Replacement of Two (2) Boilers at Noyes Cultural
Arts Center by Great Lakes Plumbing and Heating Company -
Attachment - Pdf
226 - 231
A14.Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property
At the request of several community members and based on comments
made during the August 8, 2022, A&PW meeting, the staff is presenting
a revised Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property, for the A&PW Committee and City
Council consideration.
An unknown amount would need to be funded for the repair of private
sewer repairs in excess of $15,000. Funding would come from the
Sewer Fund account 515.40.4535.65515, which has a budget allocation
of $75,000 to pay for emergency sewer repairs of the public sewer
system.
For Action
Resolution 63-R-22, Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A
Residential Property - Attachment - Pdf
232 - 237
A15.Resolution 73-R-22, Authorizing the Mayor to sign an Illinois
Department of Transportation Resolution for Maintenance of
Streets and Highways in order to transfer funds previously
allocated in the 2022 Fiscal Year Budget from the Motor Fuel Tax
fund to the General Fund for the General Maintenance of Streets
73-R-22, Resolution of approval Council City recommends Staff
Authorizing the Mayor to sign an Illinois Department of Transportation
Resolution for Maintenance of Streets and Highways in order to transfer
funds previously allocated in the 2022 Fiscal Year Budget from the
Motor Fuel Tax fund to the General Fund for the General Maintenance
of Streets.
For Action
Resolution 73-R-22, Authorizing the Mayor to sign an Illinois Department
of Transportation Resolution for Maintenance of Streets and Highways
in order to transfer funds previously allocated in the 2022 Fiscal Year
Budget from the Motor Fuel Tax fund to the General Fund for the
General Maintenance of Streets - Attachment - Pdf
238 - 243
A16.Resolution 112-R-22, Authorizing the City Manager to hire
Participatory Budgeting Staff
City The that recommends Committee Budgeting Participatory the
Council adopt Resolution 112-R-22, Authorizing the City Manager to hire
Participatory Budgeting Staff.
This position will be funded by ARPA funds (Account No.
170.99.9971.61010).
For Action
Resolution 112-R-22, Authorizing the City Manager to hire Participatory
Budgeting Staff - Attachment - Pdf
244 - 250
A17.Resolution 113-R-22 Authorizing Canal Shores to Enter Into an
Agreement with Last Call Tavern Group LLC to Host a University of
Ohio Alumni Tailgate on November 5, 2022
Staff recommends adoption of Resolution 113-R-22 authorizing Canal
Shores to enter into an agreement with Last Call Tavern Group LLC to
host a University of Ohio alumni tailgate on November 5, 2022 at the
Evanston Wilmette Golf Course on hole #3 (corner of Girard and Central
St.). The tailgating will be allowed 3 hours prior to the start of the football
game and conclude 1 hour after the completion of the football game.
100% require events for a services city for Costs provided
reimbursement from the sponsoring organization or event coordinator.
These fees are waived for City events and City co-sponsored events.
For Action
Resolution 113-R-22 Authorizing Canal Shores to Enter Into an
Agreement with Last Call Tavern Group LLC to Host a University of
Ohio Alumni Tailgate on November 5, 2022 - Attachment - Pdf
251 - 260
A18.One Day for Extended Approving 114-R-22 Resolution Hours
Liquor License for Last Call Tavern Group for November 5, 2022
of Councilmember Council Revelle approval recommends City
Resolution 114-R-22 approving extended hours for the one day liquor
license for Last Call Tavern Group for November 5, 2022.
For Action
Resolution 114-R-22 Approving Extended Hours for One Day Liquor
License for Last Call Tavern Group for November 5, 2022 - Attachment -
Pdf
261 - 267
A19.Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening
Program from Employment Criteria
Councilmember Burns recommends adoption of Ordinance 49-O-22,
excluding the presence of cannabinoids in the City's pre-employment
drug screening program from employment criteria.
For Action
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria - Attachment - Pdf
268 - 272
(X)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
F1.Single Audit for FY 2021
This item was presented to the Finance & Budget Committee on
October 11, 2022. The single audit was accepted and placed on file by
the committee.
For Action: Accept and Place on File
Single Audit for FY 2021 - Attachment - Pdf
273 - 292
(XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls
Councilmember Burns recommends adoption of Resolution 68-R-22,
Authorizing the City Manager to Execute An Agreement with LEAP
Concerning the Reimagining Public Safety Committee and Low-Priority
911 Calls. Sole source purchase requires 2/3 vote of the
Councilmembers.
This contract of $40,000 will be funded by ARPA funds (Account No.
170.99.9972.65515).
For Action
Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls - Attachment - Pdf
293 - 311
H2.Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use
of No-Knock Warrants”
Councilmember Reid requests that the Human Services Committee
recommends that Ordinance 88-O-22, Adding Subsection 9-1-4-1
“Prohibiting the Use of No-Knock Warrants”, be forwarded to the City
Council for adoption.
For Action
Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of
No-Knock Warrants” - Attachment - Pdf
312 - 314
(XII)CONSENT AGENDA - RULES COMMITTEE
R1.Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending to Aging on the the of name the Commission
Commission on Aging and Disabilities
Staff and the Rules Committee request adoption of Ordinance 107-O-
22, Amending Title 2, Chapter 3 of the City Code, amending the name of
the Commission on Aging to the Commission on Aging and Disabilities.
For Action
Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending the name of the Commission on Aging to the Commission on
Aging and Disabilities - Attachment - Pdf
315 - 321
R2.Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee"
Staff and the Rules Committee recommend adoption of Ordinance 109-
O-22, "Social 6 Services 2 Title amending City Code Chapter
Committee" to have recommendations from that committee go directly to
the City Council, making a more efficient, consistent, and transparent
process for funding social services programs.
For Action
Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee" - Attachment - Pdf
322 - 325
(XIII)APPOINTMENTS
AP1.Approval of Appointment to Boards, Commissions and
Committees
The Mayor recommends City Council approval of the appointment of
Ignatius Valentine to the Arts Council.
For Action
(XIV)CALL OF THE WARDS
be provide shall announce or Mayor (Councilmembers by upon called to the
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XV)EXECUTIVE SESSION
(XVI)ADJOURNMENT
(XVII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10/25/22 5:00 PM Planning & Development Housing
Subcommittee - Virtual
10/25/22 7:00 PM Redistricting Committee
10/26/22 6:00 PM Economic Development Committee
10/26/22 7:00 PM Land Use Commission
10/27/22 8:30 AM Referrals Committee
11/02/22 6:30 PM Citizen Police Review Commission
11/03/22 9:00 AM Reparations Committee
11/04/22 9:00 AM Special City Council
11/07/22 5:00 PM Human Services Committee
11/07/22 6:30 PM Special City Council
11/08/22 6:00 PM Finance and Budget Committee
11/08/22 6:30 PM Arts Council
11/08/22 7:00 PM Preservation Commission
11/09/22 2:30 PM Board of Local Improvements
11/09/22 7:00 PM Land Use Commission
11/10/22 8:30 AM Referrals Committee
11/10/22 5:00 PM Planning & Development Housing
Subcommittee
11/10/22 6:30 PM Environment Board
11/10/22 7:00 PM Social Services Committee
11/11/22 7:15 AM Utilities Commission - Virtual