HomeMy WebLinkAbout10.10.22AGENDA
City Council
Monday, October 10, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:00pm
City Council convenes at 6:45pm or the conclusion of Planning & Development Committee
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Page
(I)ROLL CALL - COUNCILMEMBER SUFFREDIN
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Swearing In of Chief Schenita Stewart
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to non-agenda topic item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.of Refugee a creation Authorizing 111-R-22, Resolution the
Resettlement Fund for refugees and migrants in the amount of
$50,000
Councilmember Reid recommends the City Council's adoption of
a Resolution 111-R-22, Authorizing the creation of Refugee
Resettlement Fund for refuges and migrants in the amount of $50,000.
Funding is from the Human Services Fund (Account
176.24.2445.62490)
For Action
Resolution 111-R-22, Authorizing the creation of a Refugee
Resettlement Fund for refugees and migrants in the amount of $50,000 -
Attachment - Pdf
15 - 18
SP2.Discussion on Reopening of the Dog Beach
Staff is seeking direction from the City Council on re-opening the dog
beach.
For Discussion
Discussion on Reopening of the Dog Beach - Attachment - Pdf
19 - 23
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
September 27, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of September 27, 2022.
For Action
City Council Meeting Minutes - September 27 2022 - Attachment - Pdf
24 - 38
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of September 12, 2022, through September 25, 2022, in
the amount of $3,274,189.74. Bills List for October 11, 2022, in the
amount of $7,212,018.67.
For Action
Approval of the City of Evanston Payroll and Bills List - Attachment - Pdf
39 - 69
A2.Approval of the Sole Source Elevator Modernization at the
Police/Fire Department Headquarters with Colley Elevator
Staff recommends City Council authorize the City Manager to enter into
a sole source agreement with Colley Elevator Co. (226 Williams St,
Bensenville, IL 60106) to modernize the elevators at the Evanston
Police and Fire Headquarters with a cost not to exceed $177,352. Most
of the current elevator’s parts are no longer available/obsolete, and a full
modernization is required in order to ensure the elevator is in a safe and
reliable condition. Sole source purchase requires 2/3 vote of the
Councilmembers.
This project will be funded by the Capital Improvement Fund 2022
General Obligation Bond issue from the Facilities Contingency line item
(Account 415.40.4122.65515 - 622012). This item was budgeted at
$600,000 for FY 2022 and has a remaining budget of $399,802.
For Action
Approval of the Sole Source Elevator Modernization at the Police/Fire
Department Headquarters with Colley Elevator - Attachment - Pdf
70 - 81
A3.Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center
The Social Services Committee and staff recommend approval of a
funding a ARPA in $500,000 for Focus Family from request for
Welcoming Center.
Funding is from the American Rescue Plan Act, 170.99.1700.55251
For Action
Approval of $500,000 in ARPA Funding for Family Focus for a
Welcoming Center - Attachment - Pdf
82 - 116
A4.Approval of a Contract Award with Sheridan Plumbing & Sewer,
Inc. for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Sheridan Plumbing & Sewer, Inc. (6754 W.
74th Street, Bedford Park, IL 60638) for Sewer Inspection, 24-inch
Diameter and Larger (Bid 22-56) in the amount of $50,914.80.
Funding for this project is from the Sewer Fund (Account No.
515.40.4530.62461), which has an approved FY2022 budget of
$220,000.00, of which $161,901.00 is remaining.
For Action
Approval of a Contract Award with Sheridan Plumbing & Sewer, Inc. for
Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) -
Attachment - Pdf
117 - 122
A5.Approval of Change Order No. 3 with Bolder Contractor Inc. for the
30-Inch Transmission Main Project Construction (Bid 21-36)
Staff recommends City Council authorize the City Manager to execute
Change Order No. 3 to the contract for the 30-Inch Transmission Main
Project Construction (Bid 21-36) with Bolder Contractors, Inc. (316 Cary
Point Drive, Cary, IL 60013) in the amount of $756,644. This will
increase the total contract amount from $11,140,788 to $11,897,432.
The City has a loan agreement in place with the IEPA for funding from
the State Revolving Fund in the amount of $10,141,285 for engineering
and construction of this project. Staff will seek a Loan Amendment to
increase the loan amount to cover all eligible costs. The loan is
currently set to be repaid over 20 years at 1.1% interest. IEPA loan
funding for this work is being routed through the Water Fund, Capital
Improvement (Account 513.71.7330.65515-417006).
For Action
Approval of Change Order No. 3 with Bolder Contractor Inc. for the 30-
Inch Transmission Main Project Construction (Bid 21-36) - Attachment -
Pdf
123 - 127
A6.Approval of Change Order No. 5 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement
(RFP 19-02)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 5 to the agreement with Stantec Consulting
Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654)
for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount
of from amount overall the contract will This $3,695.00. increase
$2,129,758.00 to $2,133,453.00.
Funding is to be provided from a combination of loans from the EPA and
IEPA that will be routed through the Water Fund, Capital Improvement
(Account 513.71.7330.62145 - 719001), which has an approved FY
2022 budget of $3,460,000.00, and a YTD balance of $2,572,353.67.
Engineering Services during Construction for the 1909 Raw Water
Intake Replacement has a FY 2022 budget allocation of $500,000, with
a total funding budget of $2,181,073.
loans Illinois the from interest pursue to intends staff City low
Environmental Protection Agency (IEPA) State Revolving Fund (SRF)
and from the United States Environmental Protection Agency (EPA)
Water Infrastructure Finance and Innovation Act (WIFIA) program. The
City has obtained a commitment for the WIFIA funding. The final SRF
Loan Agreement is only issued after the design is complete and a
contractor has been selected. If the City is successful in obtaining the
loans, all eligible engineering and construction costs would be funded by
the loans.
For Action
Approval of Change Order No. 5 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement (RFP
19-02) - Attachment - Pdf
128 - 133
A7.Approval of Contract Award with LCT Software LLC (DigEplan)
Staff recommends the City Council authorize the City Manager to
execute an agreement with LCT Software LLC (DigEplan) (4500, 140th
Avenue North Suite, 101 Clearwater, FL 33762) for the Civic Platform
Configuration (RFP 22-13) in the amount of $27,739.40.
Funding is provided from ARPA, account number 170.99.1700.55251.
The original amount approved for the RFP for Civic Platform was
$600,000 of which this contract will be paid out of, of which $266,000
remains.
For Action
Approval of Contract Award with LCT Software LLC (DigEplan) -
Attachment - Pdf
134 - 154
A8.Sidewalk Improvement Program Plan
Staff recommends City Council Accept and Place on File the Sidewalk
Improvement Program Plan.
Detailed funding information is included in the attached Sidewalk
Improvement Program.
For Action: Accept and Place on File
Sidewalk Improvement Program Plan - Attachment - Pdf
155 - 171
A9.Update on Emergency Electrical Repairs at Fire Station #5
Staff recommends the City Council accept and place on file this report
that describes emergency electrical repairs required at Fire Station #5.
On September 25, 2022 the Fire Station experienced an unexpected
power failure. Upon inspection by City staff, it was apparent that the
insulation on the wires was compromised causing a shortage. Due to
the urgency of the repairs for safety and operational reasons, staff
immediately informed the City Manager and began working with a
vendor on the emergency repairs. Repairs were performed by Ron
Jones Electric Inc. (695 Schneider Dr, South Elgin, IL 60177) and the
repair costs are estimated to not exceed $50,000.
This project was funded by the Capital Improvement Fund 2022 General
Obligation Contingency Facilities for item line a has which Bond,
(Account 415.40.4122.65515 - 622013). This item has an FY 2022
budget of $600,000, with $287,789 remaining.
For Action: Accept and Place on File
Update on Emergency Electrical Repairs at Fire Station #5 - Attachment
- Pdf
172 - 174
A10.Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property
At the request of several community members and based on comments
made during the August 8, 2022, A&PW meeting, the staff is presenting
a revised Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property, for the A&PW Committee and City
Council consideration.
An unknown amount would need to be funded for the repair of private
sewer repairs in excess of $15,000. Funding would come from the
Sewer Fund account 515.40.4535.65515, which has a budget allocation
of $75,000 to pay for emergency sewer repairs of the public sewer
system.
For Action
Resolution 63-R-22, Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A
Residential Property - Attachment - Pdf
175 - 180
A11.Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls
Councilmember Burns recommends adoption of Resolution 68-R-22,
Authorizing the City Manager to Execute An Agreement with LEAP
Concerning the Reimagining Public Safety Committee and Low-Priority
911 Calls. the of vote 2/3 requires purchase source Sole
Councilmembers.
This contract of $40,000 will be funded by ARPA funds (Account No.
170.99.9972.65515).
For Action
Resolution 68-R-22, Authorizing the City Manager to Execute An
Agreement with LEAP Concerning the Reimagining Public Safety
Committee and Low-Priority 911 Calls - Attachment - Pdf
181 - 199
A12.Resolution 107-R-22, Authorizing the City Manager to Waive the
Standard Purchasing Process For Construction and Improvements
for the Temporary Housing of Evanston Animal Shelter Association
Animals
Staff recommends City Council approval of Resolution 107-R-22,
Purchasing the Waive to Standard City the Authorizing Manager
Process For Construction and Improvements for the Temporary Housing
of Evanston Animal Shelter Association Animals.
A detailed financial analysis is provided in the attached memo.
For Action
Resolution 107-R-22, Authorizing the City Manager to Waive the
Standard Purchasing Process For Construction and Improvements for
the Temporary Housing of Evanston Animal Shelter Association Animals
- Attachment - Pdf
200 - 211
A13.Resolution 109-R-22, Authorizing the Settlement of Claims in
Capesius et al. v. City of Evanston
Staff recommends the adoption of Resolution 109-R-22, authorizing the
settlement of claims in the matter of Capesius et al. v. City of Evanston
Funding is from 605.99.7800.62260 - Insurance Risk
For Action
Resolution 109-R-22, Authorizing the Settlement of Claims in Capesius
et al. v. City of Evanston - Attachment - Pdf
212 - 215
A14.Resolution 110-R-22, Authorizing the City Manager to Negotiate
and Execute a Contract for the Purchase of Real Property Located
at 1808 Hovland Court in Evanston, Illinois
Councilmember Burns Recommends Adoption of Resolution 110-R-22,
Authorizing the City Manager to Negotiate and Execute a Contract for
the Purchase of Real Property Located at 1808 Hovland Court in
Evanston, Illinois
Funding is proposed to be from the Affordable Housing Fund, account
250.21.5465.65535. The Affordable Housing Fund has a balance of
approximately $1,500,000.
For Action
Resolution 110-R-22, Authorizing the City Manager to Negotiate and
Execute a Contract for the Purchase of Real Property Located at 1808
Hovland Court in Evanston, Illinois - Attachment - Pdf
216 - 219
A15.Ordinance 84-O-22, Authorizing the City Manager to Execute a
Lease Amendment for Property Located at 2603 Sheridan Road
(Harley Clarke Mansion) for Artists Book House
Councilmember Revelle and Staff recommend the City Council adopt
Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease
Amendment for Property Located at 2603 Sheridan Road (Harley Clarke
Mansion) for Artists Book House
For Action
Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease
Amendment for Property Located at 2603 Sheridan Road (Harley Clarke
Mansion) for Artists Book House - Attachment - Pdf
220 - 270
A16.Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To
Reduce Annual Fees for Class C Liquor Licenses
Councilmember Kelly recommends that City Council adopt Ordinance
95-O-22, amending City Code Section 3-4-6(C) to decrease the annual
fee for Class C liquor licenses.
For Action
Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To Reduce
Annual Fees for Class C Liquor Licenses - Attachment - Pdf
271 - 275
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 90-O-22, Text Amendment to the Zoning Ordinance
Modifying Restaurant Regulations in the MXE District
The Land Use Commission and staff recommend the adoption of
Ordinance 90-O-22, a City-initiated text amendment to the Zoning
and Use, Permitted a as 1, Type Restaurant, add to Ordinance
Restaurant, Type 2, as an Administrative Review Use in the MXE
Mixed-Use Employment District. The proposed text amendment meets
the Standards for Approval for Amendments to the Zoning Ordinance.
For Action
Ordinance 90-O-22, Text Amendment to the Zoning Ordinance
Modifying Restaurant Regulations in the MXE District - Attachment - Pdf
276 - 284
(X)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HC1.Approval of the HOME Investment Partnerships Program –
American Rescue Plan (HOME-ARP) Allocation Plan
The Housing and Community Development Committee Recommends
Approval of the HOME Investment Partnerships Program - American
Rescue Plan (HOME-ARP) Allocation Plan.
HOME-ARP funding in the amount of $1,298,584 has been awarded to
the City of Evanston.
For Action
Approval of the HOME Investment Partnerships Program – American
Rescue Plan (HOME-ARP) Allocation Plan - Attachment - Pdf
285 - 289
(XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair
Housing With Persons for Protections Include to Ordinance"
Covered Criminal History, and Actual or Perceived Status as
Victims of Domestic Violence
The Human Services Committee unanimously recommends approval by
the City Council of Ordinance 79-O-22, amending Title 5, Chapter 5
“Fair to Code include Evanston the of Housing City Ordinance”
protections for persons with covered criminal history, commonly known
as the Just Housing Amendment, and actual or perceived status as
victims of domestic violence.
For Action
Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair
Housing Ordinance" to Include Protections for Persons With Covered
Criminal History, and Actual or Perceived Status as Victims of Domestic
Violence - Attachment - Pdf
290 - 309
H2.Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use
of No-Knock Warrants”
Councilmember Reid requests that the Human Services Committee
recommends Subsection 9-1-4-1 Adding 88-O-22, Ordinance that
“Prohibiting the Use of No-Knock Warrants”, be forwarded to the City
Council for adoption.
For Introduction
Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of
No-Knock Warrants” - Attachment - Pdf
310 - 312
(XII)CONSENT AGENDA - RULES COMMITTEE
R1.Resolution 85-R-22, Amending City Council Rule 9.7
The Rules Committee recommends the City Council adopt Resolution
85-R-22, Amending City Council Rule 9.7. This resolution would add a
cosponsor mechanism to the referral process.
For Action
Resolution 85-R-22, Amending City Council Rule 9.7 - Attachment - Pdf
313 - 316
R2.Resolution 86-R-22, Amending City Council Rule 9.10.3
The Rules Committee recommends the City Council adopt Resolution
86-R-22, Amending City Council Rule 9.10.3. This resolution establishes
the procedure for Councilmembers to cosponsor a referral.
For Action
Resolution 86-R-22, Amending City Council Rule 9.10.3 - Attachment -
Pdf
317 - 319
R3.Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending the on to the of name the Commission Aging
Commission on Aging and Disabilities
Staff and the Rules Committee request adoption of Ordinance 107-O-
22, Amending Title 2, Chapter 3 of the City Code, amending the name of
the Commission on Aging to the Commission on Aging and Disabilities.
For Introduction
Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code
amending the name of the Commission on Aging to the Commission on
Aging and Disabilities - Attachment - Pdf
320 - 325
R4.Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee"
Staff and the Rules Committee recommend adoption of Ordinance 109-
O-22, Chapter 6 "Social Services Title Code City amending 2
Committee" to have recommendations from that committee go directly to
the City Council, making a more efficient, consistent, and transparent
process for funding social services programs.
For Introduction
Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social
Services Committee" - Attachment - Pdf
326 - 329
(XIII)APPOINTMENTS
AP1.Approval of Reappointment to Boards, Commissions and
Committees
The Mayor recommends City Council approval of the reappointment of
Donald Michelin to the Parks and Recreation Board.
For Action
Approval of Reappointment to Boards, Commissions and Committees -
Attachment - Pdf
330
(XIV)CALL OF THE WARDS
shall provide or (Councilmembers to announce by upon called be the Mayor
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XV)EXECUTIVE SESSION
(XVI)ADJOURNMENT
(XVII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10/11/22 6:00 PM Finance & Budget Committee
10/11/22 6:00 PM Animal Welfare Board
10/11/22 6:30 PM Arts Council
10/11/22 7:00 PM Preservation Commission
10/12/22 2:30 PM Board of Local Improvements
10/12/22 7:00 PM Land Use Commission
10/13/22 8:30 AM Referrals Committee
10/13/22 5:00 PM Planning & Development Housing
Subcommittee
10/13/22 6:30 PM Environment Board
10/13/22 7:00 PM Social Services Committee
10/14/22 7:15 AM Utilities Commission - Virtual
10/18/22 7:00 PM Housing & Community Development
Committee - Virtual
10/19/22 6:00 PM MWEBE Development Committee
10/20/22 6:00 PM Parks & Recreation Board
10/20/22 6:30 PM Equity & Empowerment Commission