HomeMy WebLinkAbout09.27.22AGENDA
City Council
Tuesday, September 27, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:45 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:00pm
City Council convenes at 6:45pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL - COUNCILMEMBER BURNS
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1.Proclamation: October is National Long-Term Care Residents'
Rights Month
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their addressed be to topic non-agenda item on agenda the and name or a
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Presentation from Trilogy about their First-response Alternative
Crisis Team (FACT), going 24/7 on August 29. 2022 and update on
Living Room
SP2.2022 Parking Study Final Report
Staff recommends that the City Council accept and place on file the WGI
report of City the analysis of from recommendations and their
Evanston’s parking system.
For Action: Accept and Place on File
2022 Parking Study Final Report - Attachment - Pdf
14 - 19
SP3.Resolution 89-R-22, Approving a Plat of Subdivision for 1224
Washington Street
Staff recommends the adoption of Resolution 89-R-22 approving a Plat
of Subdivision for 1224 Washington Street.
For Action
Resolution 89-R-22, Approving a Plat of Subdivision for 1224
Washington Street - Attachment - Pdf
20 - 99
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
September 12, 2022 and the Special City Council meeting of
September 19, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of September 12, 2022 and the Special City Council meeting of
September 19, 2022.
For Action
City Council Meeting Minutes - September 12, 2022 - Attachment - Pdf
Special City Council Meeting Minutes - September 19, 2022 -
Attachment - Pdf
100 - 119
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of August 15, 2022, through August 28, 2022, in the
amount of $2,730,927.68, August 29, 2022, through September 11,
2022, in the amount of $2,797,387.82. Bills List for September 28, 2022,
in the amount of $1,940,789.61.
For Action
Approval of the City of Evanston Payroll and Bills List - Attachment - Pdf
120 - 146
A2.Approval of a Sole-Source Purchase with Rehrig Pacific Company
for the Purchase of 480 Refuse Containers and 200 Lids
Staff recommends the City Council authorize the City Manager to
approve the sole-source purchase of 480 refuse containers and 200 lids
in the amount of $32,680.00.
Funding is provided from the Solid Waste Fund (Account
520.440.4310.65625), which has an approved FY 2022 budget of
$85,000.00 and a YTD balance of $36,898.81.
For Action
Approval of a Sole-Source Purchase with Rehrig Pacific Company for
the Purchase of 480 Refuse Containers and 200 Lids - Attachment - Pdf
147 - 149
A3.Approval of a 3-year contract extension with Lakeshore Recycling
Services for Condominium Refuse Franchise
Staff recommends the City Council authorize the City Manager to
execute a 3-year contract extension with Lakeshore Recycling Services
(LRS) the for ) 60053 Grove, IL Street, Oakton W (6132 Morton
Condominium Refuse Franchise.
Funding Waste (Account Fund Solid provided from is the
520.40.4310.62390), which has an FY 2022 budget of $460,350.00 and
a YTD balance of $117,126.00. FY2023 has a projected budget of
$476,560.00.
For Action
Approval of a 3-year contract extension with Lakeshore Recycling
Services for Condominium Refuse Franchise - Attachment - Pdf
150 - 159
A4.Agreement with Studio AH, LLC dba HPZS for Consulting Services
Related to the Ecology Center Renovation (RFP 22-51)
Staff recommends that the City Council authorize the City Manager to
execute an agreement with Studio AH, LLC dba HPZS (213 W. Institute
Place, Suite 502, Chicago, IL 60610) for consulting services related to
the Ecology Center Renovation (RFP 22-51) in the amount of $144,500.
Funding will be from the Capital Improvement Fund 2018 General
Obligation Bond in the amount of $50,000, and from the 2022 General
Obligation Bond in the amount of $94,500. A detailed breakdown of
funding is included in the attached memo.
For Action
Agreement with Studio AH, LLC dba HPZS for Consulting Services
Related to the Ecology Center Renovation (RFP 22-51) - Attachment -
Pdf
160 - 164
A5.Approval of a Sole-Source Purchase with Spring City Electrical
Manufacturing for Tallmadge Street Light Poles and LED Luminaire
Fixtures
Staff recommends the City Council authorize the City Manager to
approve the sole-source purchase of 30 Tallmadge street light poles and
LED luminaire fixtures under the existing sole-source agreement with
Spring City Electrical Manufacturing (One South Main Street, Spring
City, PA, 19475) for a total cost of $140,220.00
Funding is provided from the Capital Improvement Fund 2022 General
Obligation Bonds in the amount of $140,220.00 (Account
funding the exceeds purchase This 415.40.4122.65515-422016).
available in the line item for streetlight pole and fixture purchases, but
funding is available from other project savings.
For Action
Approval of a Sole-Source Purchase with Spring City Electrical
Manufacturing for Tallmadge Street Light Poles and LED Luminaire
Fixtures - Attachment - Pdf
165 - 167
A6.Award of Contract with Utility Dynamics Corporation for the Butler
and Twiggs Park Electrical Improvements (Bid 22-55)
Staff recommends City Council authorize the City Manager to execute a
contract Drive, Commerce Dynamics Corporation with Utility (23
Electrical Park and Twiggs the for 60543) IL Oswego Butler
Improvements Project (Bid 22-55) in the amount of $79,357.60. A full
waiver of the M/W/EBE participation is being granted by the Purchasing
Division.
Funding will be provided through the Community Development Block
Grant funding (Account No. 415.40.4319.65515 - 522012), which has an
FY 2022 budget of $160,000 for this project.
For Action
Award of Contract with Utility Dynamics Corporation for the Butler and
Twiggs Park Electrical Improvements (Bid 22-55) - Attachment - Pdf
168 - 170
A7.Contract Award with MKSK, Inc. for the Independence Park and
Larimer Park Improvements Project (RFP 22-52)
Staff recommends that City Council authorize the City Manager to
execute Street, S. (200 Inc. Meridian with contract a MKSK,
Indianapolis, IN 46225) for landscape architectural and engineering
services for the Independence Park and Larimer Park Improvement
Projects (RFP No. 22-52) in the amount of $194,245.
Funding will be provided from Capital Improvement Fund 2021 General
Obligation Bond in the amount of $79,245 and from the 2022 General
Obligation Bonds in the amount of $115,000. A detailed financial
analysis is included in the attached memo.
For Action
Contract Award with MKSK, Inc. for the Independence Park and Larimer
Park Improvements Project (RFP 22-52) - Attachment - Pdf
171 - 174
A8.Approval of Sole-Source Agreement with Wiss, Janney, Elstner
Associates, Inc. for Investigative Services Related to Robert Crown
Floor Slab Cracking
Councilmember Kelly recommends that City Council authorize the City
Manager Wiss, Janney, with a sole-source execute to agreement
Elstner Associates, Inc. (330 Pfingston Road, Northbrook, IL 60062) for
Investigative Services Related to Robert Crown Floor Slab Cracking in
the amount of $46,400.
This project is not budgeted. Funding is available in the Crown
Construction Fund.
For Action
Approval of Sole-Source Agreement with Wiss, Janney, Elstner
Associates, Inc. for Investigative Services Related to Robert Crown
Floor Slab Cracking - Attachment - Pdf
175 - 181
A9.Resolution 78-R-22, Authorizing the Mayor to sign the “Invest in
Cook” Intergovernmental Agreement with Cook County
Resolution of adoption 78-R-22, City recommends Staff Council
authorizing the Mayor to sign the “Invest in Cook” Intergovernmental
Agreement with Cook County. This resolution authorizes the City of
Evanston to accept a $500,000 grant from Cook County for the Oakton
Street Corridor Improvement Project from the west City Limits to Asbury
Avenue.
The total estimated construction cost for the Oakton Street Corridor
Improvement Project including construction engineering is $3,100,000.
Funding sources for this project including the Invest in Cook grant and
the allocation of 2023 general obligation bonds. A detailed breakdown
of the funding is included in the memo below.
For Action
Resolution 78-R-22, Authorizing the Mayor to sign the “Invest in Cook”
Intergovernmental Agreement with Cook County - Attachment - Pdf
182 - 203
A10.Resolution 84-R-22, Appointing a Director and Alternate Director to
the Solid Waste Agency of Northern Cook County
Resolution 84-R-22, of Council City recommends Staff adoption
Appointing a Director and Alternate Director to the Solid Waste Agency
of Northern Cook County.
For Action
Resolution 84-R-22, Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County - Attachment - Pdf
204 - 207
A11.Resolution 87-R-22, Authorizing the Transfer of Funds from the
General Fund to the Solid Waste Fund
Staff and the Finance and Budget Committee recommend adoption of
Resolution 87-R-22, Authorizing the Transfer of Funds from the General
Fund to the Solid Waste Fund.
For Action
Resolution 87-R-22, Authorizing the Transfer of Funds from the General
Fund to the Solid Waste Fund - Attachment - Pdf
208 - 214
A12.Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property
At the request of several community members and based on comments
made during the August 8, 2022, A&PW meeting, the staff is presenting
a revised Resolution 63-R-22, Recognizing the Public Benefit of the City
Paying Private Sewer Repair Line Costs in Excess of $15,000 Per
Repair For A Residential Property, for the A&PW Committee and City
Council consideration.
An unknown amount would need to be funded for the repair of private
sewer repairs in excess of $15,000. Funding would come from the
Sewer Fund account 515.40.4535.65515, which has a budget allocation
of $75,000 to pay for emergency sewer repairs of the public sewer
system.
For Action
Resolution 63-R-22, Recognizing the Public Benefit of the City Paying
Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A
Residential Property - Attachment - Pdf
215 - 219
A13.Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To
Reduce Annual Fees for Class C Liquor Licenses
Councilmember Kelly recommends that City Council adopt Ordinance
95-O-22, amending City Code Section 3-4-6(C) to decrease the annual
fee for Class C liquor licenses.
For Introduction
Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To Reduce
Annual Fees for Class C Liquor Licenses - Attachment - Pdf
220 - 224
A14.Ordinance 84-O-22, Authorizing the City Manager to Execute a
Lease Amendment for Property Located at 2603 Sheridan Road
(Harley Clarke Mansion) for Artists Book House
Councilmember Revelle and Staff recommend the City Council adopt
Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease
Amendment for Property Located at 2603 Sheridan Road (Harley Clarke
Mansion) for Artists Book House
For Introduction
Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease
Amendment for Property Located at 2603 Sheridan Road (Harley Clarke
Mansion) for Artists Book House - Attachment - Pdf
225 - 230
A15.Ordinance 86-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 86-O-22, directing
the City Manager to offer the sale of vehicles and equipment owned by
the City through public auction through GovDeals, an online auction
system utilized by government agencies, or any other subsequent
America’s Online Auction. These vehicles may be considered surplus as
a result of new vehicle replacements being placed into service or
vehicles that had to be taken out of service for safety reasons with the
intention of eventual replacement.
For Action
Ordinance 86-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston - Attachment -
Pdf
231 - 235
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Approval of a Vacation Rental License for 2545 Lawndale Avenue
Staff recommends approval of a Vacation Rental License for the
property located at 2545 Lawndale Avenue, with the understanding that
there is a procedure to revoke the license should issues arise.
For Action
Approval of a Vacation Rental License for 2545 Lawndale Avenue -
Attachment - Pdf
236 - 255
P2.Ordinances 96-O-22, 97-O-22, and 98-O-22 extending the time to
obtain the Planned construction the for permit building of a
Developments located at 1012 Chicago Avenue, 1900 Sherman
Avenue and 605 Davis Street
Staff recommends adoption of Ordinances 96-O-22, 97-O-22, and 98-O-
22 to extend the time to obtain a building permit for the construction of
the Planned Developments located at 1012 Chicago Avenue, 1900
Sherman Avenue and 605 Davis Street respectively. The Ordinance
grants eighteen month extensions from each development’s previous
deadlines to obtain building permits. City Manager recommends that the
City Council suspend the rules for these ordinances and vote for their
introduction and action.
For Introduction and Action
Ordinances 96-O-22, 97-O-22, and 98-O-22 extending the time to obtain
a building permit for the construction of the Planned Developments
located at 1012 Chicago Avenue, 1900 Sherman Avenue and 605 Davis
Street - Attachment - Pdf
256 - 374
P3.Ordinance 90-O-22, Text Amendment to the Zoning Ordinance
Modifying Restaurant Regulations in the MXE District
The Land Use Commission and staff recommend adoption of Ordinance
90-O-22, a City-initiated text amendment to the Zoning Ordinance to add
Restaurant, Type 1, as a Permitted Use, and Restaurant, Type 2, as an
An Administrative Review Use in the MXE Mixed-Use Employment
District. for Standards meets the text proposed The amendment
Approval for Amendments to the Zoning Ordinance.
For Introduction
Ordinance 90-O-22, Text Amendment to the Zoning Ordinance
Modifying Restaurant Regulations in the MXE District - Attachment - Pdf
375 - 383
P4.Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards”
as a Special Use when within a Certain Distance to Train Tracks
unanimous Commission's previous Land Staff the reiterates Use
recommendation for denial of the proposed text amendment to add
regulations for Billboards to the Zoning Ordinance. Staff notes the
proposal Text Approval for for the meet not does Standards
Amendments; specifically the proposal is not consistent with the goals,
objectives, and policies of the Comprehensive General Plan.
However, if the City Council finds it is appropriate to allow Billboards
within the city as a means to increase revenue opportunities for property
owners and the City via licensing fees, staff suggests the regulations
below and options for a maximum distance from train tracks. Ordinance
53-O-22 is drafted to include the 1,000 foot buffer distance and can be
modified if deemed appropriate by the City Council.
For Introduction
Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards” as a
Special Use when within a Certain Distance to Train Tracks -
Attachment - Pdf
384 - 398
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair
Housing Ordinance" to Include Protections for Persons With
Covered Criminal History, and Actual or Perceived Status as
Victims of Domestic Violence
The Human Services Committee unanimously recommends approval by
the City Council of Ordinance 79-O-22, amending Title 5, Chapter 5
“Fair include to Code City Housing the of Ordinance” Evanston
protections for persons with covered criminal history, commonly known
as the Just Housing Amendment, and actual or perceived status as
victims of domestic violence.
For Introduction
Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair
Housing Ordinance" to Include Protections for Persons With Covered
Criminal History, and Actual or Perceived Status as Victims of Domestic
Violence - Attachment - Pdf
399 - 418
H2.Ordinance 81-O-22, Amending City Code Section 9-5-7
“Publications Inciting Riots or Physical Violence”
The Human Services Committee recommends the adoption of
Ordinance 81- O-22, Amending City Code Section 9-5-7, “Publications
Inciting Riots or Physical Violence.”
For Action
Ordinance 81-O-22, Amending City Code Section 9-5-7 “Publications
Inciting Riots or Physical Violence” - Attachment - Pdf
419 - 422
(XI)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
F1.Auditing Services Extension
Staff seeks approval by the City Council to extend an agreement with
Sikich, LLP for three more years considering the current volatile market
conditions and their vast experience in auditing government clients in
Illinois. Sikich, LLP has agreed to perform this work with a 3% increase
for 2022, 4% for 2023 and a 4% increase for 2024. Total payment for
the 2022 audit (to be made in 2023) would be $107,890 compared to
$103,740 for the 2021 audit. This item was recommended by the
Finance & Budget Committee to City Council on September 13, 2022.
Funding will be provided from the General Fund (Account
100.15.1570.62110). For FY 2023, $110,000 will be budgeted for
Auditing services.
For Action
Auditing Services Extension - Attachment - Pdf
423 - 424
(XII)CONSENT AGENDA - RULES COMMITTEE
R1.Resolution 85-R-22, Amending City Council Rule 9.7
The Rules Committee requests the City Council adopt Resolution 85-R-
22, Amending City Council Rule 9.7. This resolution would add a
cosponsor mechanism to the referral process.
For Action
Resolution 85-R-22, Amending City Council Rule 9.7 - Attachment - Pdf
425 - 428
R2.Resolution 86-R-22, Amending City Council Rule 9.10.3
The Rules Committee recommends the City Council adopt Resolution
86-R-22, Amending City Council Rule 9.10.3. This resolution
establishes the procedure for Councilmembers to cosponsor a referral.
For Action
Resolution 86-R-22, Amending City Council Rule 9.10.3 - Attachment -
Pdf
429 - 431
(XIII)CALL OF THE WARDS
shall provide or (Councilmembers to announce the by upon called Mayor be
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT
(XVI)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
09/28/22 6:00 PM Economic Development Committee
09/28/22 7:00 PM Land Use Commission
09/29/22 1:30 PM Participatory Budgeting Committee
Meeting
10/03/22 5:00 PM Rules Committee
10/03/22 7:00 PM Human Services Committee
10/05/22 6:30 PM Citizen Police Review Commission
10/05/22 7:00 PM Redistricting Committee
10/06/22 9:00 AM Reparations Committee