HomeMy WebLinkAbout06.27.22AGENDA
City Council
Monday, June 27, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:00pm
City Council convenes at 7pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
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during the meeting by completing the City Clerk's Office's online form at
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Page
(I)ROLL CALL - COUNCILMEMBER KELLY
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
M1.Special Olympics Athletes
July is Parks and Recreation Month
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic or item agenda the and name non-agenda
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Special City Council Meeting of
June 1, 2022 and June 4, 2022 and the Regular City Council
meeting of June 13, 2022
Approval of the Minutes of the Special City Council Meeting of June 1,
2022 and June 4, 2022 and the Regular City Council meeting of June
13, 2022.
For Action
Special City Council Meeting Minutes - June 1, 2022 - Attachment -Pdf
Special City Council Meeting Minutes - June 4, 2022 - Attachment -Pdf
City Council Meeting Minutes - June 13, 2022 - Attachment - Pdf
13 - 23
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 23, 2022, through June 5, 2022, in the amount of
$2,814,202.14, Bills List for June 2022, in the amount of 28,
$5,686,928.21.
For Action
Approval of the City of Evanston Payroll and Bills List - Pdf
24 - 45
A2.Approval of Special Event: WGN News Block Party in Downtown
Evanston
Staff recommends approval of the WGN News Block Party event,
proposed by Downtown Evanston Executive Director Annie Coakley, to
take place downtown Evanston on Friday, August 12, from 6:00am to
10:00am.
Costs for city services provided for events require a 100%
reimbursement from the sponsoring organization or event coordinator.
These fees are waived for City events and City co-sponsored Events
such as this event. Downtown Evanston has committed to cover extra
costs incurred by additional police officers or police overtime wages not
to costs the cover also $2,000. Evanston Downtown exceed will
associated with the necessary barricades. WGN News will cover the
expenses The be will City operations. of part as incur they their
responsible if additional staffing is needed or if non-Police staff such as
Public Works or Parking staff will incur overtime of officers.
For Action
Approval of Special Event: WGN News Block Party in Downtown
Evanston - Attachment - Pdf
46 - 53
A3.Approval of Vending Machine Services Contract Renewal RFP 18-
12
Staff recommends City Council authorize the Interim City Manager to
execute Vend Mark with a contract professional renewal services
Company (3000 MacArthur Boulevard, Northbrook, IL 60062) for the
City’s vending machine services. The contract is for three (3) years with
a mutual option to renew for three (3) additional one (1) year terms. This
is contract renewal 2 of 3 and will run from July 1, 2022, through June
30, 2023.
There is no cost associated with this contract. Mark Vend will share
profits from the vending machines per the schedule in Attachment 1.
Their proposal also includes $5,000 worth of in-kind donations annually
“to be used for events or other activities at the discretion of the City and
the Parks, Recreation and Community Services Director.”
For Action
Approval of Vending Machine Services Contract Renewal RFP 18-12 -
Attachment - Pdf
54 - 71
A4.Approval of Contract with Capitol Cement Co., Inc. for the 2022
Alley Improvements (Bid No. 22-39) in the amount of $1,492,964.00
Staff recommends the City Council authorize the Interim City Manager
to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski
Road, Chicago, IL 60646) for the 2022 Alley Improvements (Bid No. 22-
39) in the amount of $1,492,964.00.
Funding is provided from the 2022 General Obligation Bond Fund in the
amount of $72,322.00; the Community Development Block Grant
(CDBG) Fund in the amount of $388,067.00; the Special Assessment
Fund Station Transfer Waste the the of amount in $641,470.00;
Settlement (WTS) Fund in the amount of $336,925.00; the Sewer Fund
in Planned Development Unit a and $49,180.00; of amount the
Contribution in the amount of $5,000.00. A detailed summary is included
in the memo below.
For Action
Approval of Contract with Capitol Cement Co., Inc. for the 2022 Alley
Improvements (Bid No. 22-39) in the amount of $1,492,964.00 -
Attachment - Pdf
72 - 81
A5.Purchase of Fuel from Al Warren Oil Company, Inc. for One Year
Staff recommends City Council approval of fuel purchases from July 6,
2022 through July 5, 2023 in the not to exceed amount of $850,000 from
Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320).
The vendor is the current Suburban Purchasing Cooperative (SPC)
Governing Board Bid winner for all grades and types of fuel that are
utilized by City vehicles for this time period.
Funding for this purchase will be from the Fleet Fund - Petroleum
Products of budget a FY with 600.19.7710.65035) (Account 2022
$750,000 and a YTD balance of $350,000. Staff expects to go over the
budgeted amount by $100,000 for 2022 and will need an expense
increase for 2023.
For Action
Purchase of Fuel from Al Warren Oil Company, Inc. for One Year -
Attachment - Pdf
82 - 85
A6.Lease to Own a 2022 Nissan Rogue for the Parking Division from
The Autobarn
Staff recommends City Council authorize theInterim City Manager to
execute a lease to own agreement for a 2022 Nissan Rogues to be used
by the Administrative Services Department - Parking Division from The
Autobarn (1015 Chicago Avenue, Evanston, IL 60202). The vehicle will
be leased to own for $10,419.83 a year for three (3) years, for a total of
$31,259.49.
Funding for FY 2022 will be from the Parking System Management -
Rental of Auto-Fleet Fund (Account 505.19.7005.62305) with a budget
of $160,000 and a YTD balance of $93,333. Funding for years 2 and 3
of the lease will be from the Equipment Replacement Funds with
budgets yet to be determined.
For Action
Lease to Own a 2022 Nissan Rogue for the Parking Division from The
Autobarn - Attachment - Pdf
86 - 94
A7.Approval of a Sole-Source Partnership and Services Agreement
with Northwestern University to Design a Participatory Budgeting
Process
City the that Committee Budgeting Participatory The recommends
Council authorize the Interim City Manager to execute a Sole-Source
Partnership and Services Agreement with Northwestern University (633
Clark Street, Evanston, IL) to Design a Participatory Budgeting Process
in the not-to-exceed amount of $100,000.
Funding will be from the American Rescue Plan Act Fund (Account
170.99.9971.61010). The approved ARPA plan allocates $1,000,000 for
Administration/Other of which $100,000 was earmarked for the design
and management of the Participatory Budgeting Process, all of which
remains.
For Action
Approval of a Sole-Source Partnership and Services Agreement with
Northwestern University to Design a Participatory Budgeting Process -
Attachment - Pdf
95 - 188
A8.Resolution 45-R-22, Authorizing the Interim City Manager to hire
Participatory Budgeting Staff
The Participatory Budgeting Committee recommends that the City
Council adopt Resolution 45-R-22, Authorizing the Interim City Manager
to hire Participatory Budgeting Staff for approximately 16 months in the
not-to-exceed amount of $200,000.
Funding will be provided by the American Rescue Plan Act Fund
(Account plan ARPA allocates The 170.99.9971.61010). approved
$1,000,000 for Administration/Other of which $200,000 was earmarked
for temporary staff to manage the in-house Participatory Budgeting
Process, all of which remains.
For Action
Resolution 45-R-22, Authorizing the Interim City Manager to hire
Participatory Budgeting Staff - Attachment - Pdf
189 - 198
A9.to Manager City the Authorizing 47-R-22 Resolution Interim
Execute a Contract for the Purchase of Real Property Located at
1917-25 the in Emerson 1413-25 and Jackson Avenue Street
amount of $1,675,000.
Councilmember Burns recommends adoption of Resolution 47-R-22,
Authorizing the City Manager to Execute a Contract for the Purchase of
Real Avenue Property Located at 1917-25 Jackson and 1413-25
Emerson Street in the amount of $1,675,000.
Two are the from sources $1 1) recommended: funding million
Affordable Housing Fund 250.21.5465.65530. There is approximately
$2.3 million available. 2) $675,000 from the West Evanston TIF Fund
335.95.5870.65507. The current balance is approximately $4.1 million.
The TIF is now generating approximately $1.8 million annually.
For Action
Resolution 47-R-22 Authorizing the Interim City Manager to Execute a
Contract for the Purchase of Real Property Located at 1917-25 Jackson
Avenue and 1413-25 Emerson Street in the amount of $1,675,000. -
Attachment - Pdf
199 - 204
A10.Resolution 44-R-22, Authorizing the Settlement and Release of All
Claims in Ronald Louden Jr. v. City of Evanston, et al.
Staff recommends approval of Resolution 44-R-22, authorizing the City
of Evanston to issue a settlement payment pursuant to a settlement
agreement and release in Louden v. City of Evanston, et al. (Case no.
2018-cv-5242)
Funding will be provided from the Insurance Fund Settlement Costs -
Liability (Account 605.99.7800.62260)
For Action
Resolution 44-R-22, Authorizing the Settlement and Release of All
Claims in Ronald Louden Jr. v. City of Evanston, et al. - Attachment -
Pdf
205 - 207
A11.10-1-3 Sections Code City Amending 30-O-22, Ordinance
“Definitions” and Section 10-4 “Stopping, Standing or Parking”
Creating a “Commercial Vehicle Permit Pilot Program”
Pursuant to Councilmember Suffredin’s referral and the direction from
the Administration & Public Works Committee/Councilmembers, staff
presents 10-1-3 Section Code Ordinance 30-O-22, amending City
Standing “Stopping, or Chapter in Sections and “Definitions” 10-4
Parking” creating a Commercial Vehicle Parking Permit Pilot Program. A
permit will be required for commercial vehicles with a passenger, “FP,”
or “B” plate with commercial markings (other than small ride-share
stickers affixed to the front/rear windows) to park in residential areas
overnight. The permit will be free for “passenger” and “FP” plates with
commercial markings and $200 for “B” plates with commercial markings.
Vehicles will not be allowed to have any trailer and/or attachment to the
front/sides/rear. The pilot will be the period of October 1, 2022 through
September 30, 2023. There will be a limit of 20 permits per Ward on a
first come, first served basis.
For Introduction
Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions”
and Section 10-4 “Stopping, Standing or Parking” Creating a
“Commercial Vehicle Permit Pilot Program” - Attachment - Pdf
208 - 214
A12.Ordinance 60-O-22, Amending Portions of City Code Section 10-11-
10, “Schedule X- Limited Parking,” Sections 10-11-11, “Schedule X-
I, Reserved Parking Space Areas,” and Section 10-11-22 “Schedule
XXII(B): Evanston Resident Only Parking Districts”
recommends staff referral, City Councilmember to Pursuant Burns’
Council adoption of Ordinance 60-O-22, amending Portions of the City
Code Section 10-11-10 “Limited Parking”, Section 10-11-11 “Reserved
Parking Space Areas” and Section 10-11-22 “Evanston Resident Only
Parking Districts.” This Ordinance will amend parking in the 5th Ward,
specifically on streets between the canal, Green Bay Road, Simpson
Street and Darrow Avenue.
For Introduction
Ordinance 60-O-22, Amending Portions of City Code Section 10-11-10,
“Schedule X- Limited Parking,” Sections 10-11-11, “Schedule X-I,
Reserved Parking Space Areas,” and Section 10-11-22 “Schedule
XXII(B): Evanston Resident Only Parking Districts” - Attachment - Pdf
215 - 220
A13.Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston
50-O-22, Ordinance Council City that recommends Staff adopt
Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City
of Evanston. The Ordinance would direct the Interim City Manager to
offer the sale of vehicles owned by the City by public auction through
GovDeals, an online auction system utilized by government agencies, or
any other subsequent America’s Online Auction.
For Introduction
Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston - Attachment - Pdf
221 - 225
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Resolution 43-R-22 Approving a Plat of Resubdivision for 1214
Maple Avenue
Staff recommends City Council approve Resolution 43-R-22 approving
the proposed resubdivision of the property located at 1214 Maple
Avenue.
For Action
Resolution 43-R-22 Approving a Plat of Resubdivision for 1214 Maple
Avenue - Attachment - Pdf
226 - 237
P2.Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis
Street for a Private Educational Institution in the D2 Downtown
Retail Core District
of the recommend staff adoption Commission Use Land The and
Ordinance 62-O-22 Granting a Special Use Permit for 1026 Davis Street
for a Private Educational Institution in the D2 Downtown Retail Core
District.The applicant has complied with all zoning requirements and
meets all of the Standards for a Special Use for this district.
For Introduction
Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis
Street for a Private Educational Institution in the D2 Downtown Retail
Core District - Attachment - Pdf
238 - 244
P3.“Zoning” to 6, Ordinance Code City Amending 52-O-22, Title
Remove References to the Plan Commission and Zoning Board of
Appeals and to Include Reference to the Land Use Commission
adoption of the The staff and Commission recommend Use Land
Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove
References to the Plan Commission and Zoning Board of Appeals and
to Include Reference to the Land Use Commission. This is a Text
Amendment to the Zoning Ordinance to replace outdated language
related to the dissolved Zoning Board of Appeals and Plan Commission,
and replacement with the Land Use Commission.
For Action
Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove
References to the Plan Commission and Zoning Board of Appeals and
to Include Reference to the Land Use Commission - Attachment - Pdf
245 - 335
P4.Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and
Project Review (DAPR)" of the City Code"
Staff recommends adoption of Ordinance 34-O-22 “Amending Title 4,
Chapter 14, “Design and Project Review (DAPR)” of the City Code”.
The revised ordinance dissolves the formal committee structure and
maintains the projects and evaluation measures of Design and Project
Review.
For Action
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project
Review (DAPR)" of the City Code" - Attachment - Pdf
336 - 349
(IX)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's
Tools" of the City Code
Councilmember Reid requests that City Council adopt Ordinance 46-O-
22, Amending Title 9, Chapter 5, Section 2 “Burglar’s Tools” of the City
Code.
For Introduction
Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's
Tools" of the City Code - Attachment - Pdf
350 - 352
H2.Ordinance 19-O-22 Amending Portions of the City Code 9-5-20,
“Noises (A),“Enumeration of City and Prohibited” Code 8-3-1
Particular Nuisances".
Councilmember Revelle recommends adoption of Ordinance 19-O-22,
Amending Portions of the City Code 9-5-20, “Noises Prohibited” and City
Code 8-3-1 (A), “Enumeration of Particular Nuisances
For Introduction
Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises
Prohibited” and City Code 8-3-1 (A),“Enumeration of Particular
Nuisances" - Attachment - Pdf
353 - 361
(X)CONSENT AGENDA - RULES COMMITTEE
R1.Resolution 39-R-22, Instructing the City Clerk to Submit, for the
November 8, 2022 Ballot, a Referendum to Use Ranked Choice
Voting in Evanston
Councilmember Geracaris recommends adoption of Resolution 39-R-22,
Instructing the City Clerk to Submit, for the November 8, 2022 Ballot, a
Referendum to Use Ranked Choice Voting in Evanston
For Action
Resolution 39-R-22, Instructing the City Clerk to Submit, for the
November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting
in Evanston - Attachment - Pdf
362 - 366
R2.Resolution 40-R-22, Amending Designated Freedom of Information
Act Officers for the City of Evanston
Clerk Mendoza recommends adoption of Resolution 40-R-22, Amending
Designated Freedom of Information Act Officers for the City of Evanston
For Action
Resolution 40-R-22, Amending Designated Freedom of Information Act
Officers for the City of Evanston - Attachment - Pdf
367 - 375
R3.Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code
Concerning the Economic Development Committee
The Rules Committee recommends adoption of Ordinance 21-O-22,
Amending Title 2 Chapter 18 of City Code Concerning the Economic
Development Committee.
For Action
Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code
Concerning the Economic Development Committee - Attachment - Pdf
376 - 380
(XI)APPOINTMENTS
AP1.Approval of Appointment to Boards, Commissions and
Committees
The Mayor recommends City Council approval of the reappointment of
Kathy Feingold to the Housing and Community Development Committee
For Action
Approval of Appointment to Boards, Commissions and Committees -
Attachment - Pdf
381
(XII)CALL OF THE WARDS
called (Councilmembers be provide or Mayor to shall the by upon announce
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
6/28/22 7:00 PM Redistricting Committee
6/29/22 6:00 PM Economic Development Committee
7/5/22 5:00 PM Human Services Committee
7/6/22 6:30 PM Citizen Police Review Commission
7/7/22 9:00 AM Reparations Committee -
CANCELED
7/8/22 2:00 PM Utilities Commission - Virtual
(XV)ADJOURNMENT