HomeMy WebLinkAbout05.23.22AGENDA
City Council
Monday, May 23, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee - CANCELLED
City Council convenes at 5:30pm or the conclusion of Administration & Public Works Committee Meeting
Those wishing to make public comments at the Administrative & Public Works Committee,
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completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
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Page
(I)ROLL CALL - COUNCILMEMBER SUFFREDIN
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
PR1.Proclamation:
Violence Prevention Week (5/23-5/29/22) and Gun Violence
Prevention Day (6/3/22)
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
AN1.Fleet Management Ranked Among ‘100 Best’ In the Americas
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be topic non-agenda to item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Resolution 37-R-22, Authorizing the Appointment of John Fournier
as City Manager for the City of Evanston
Adoption of Resolution 37-R-22, Authorizing the Appointment of John
Fournier as City Manager for the City of Evanston and the Mayor to
Execute the Employment Agreement.
General Fund 100.15.1505 City Manager's Office Business Unit
For Action
Resolution 37-R-22, Authorizing the Appointment of John Fournier as
City Manager for the City of Evanston - Attachment - Pdf
11 - 20
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of May
9, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of May 9, 2022.
City Council Minutes - May 9, 2022 - Attachment - Pdf
21 - 29
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 25, 2022, through May 8, 2022, in the amount of
$2,736,097.53. of amount the 2022, in May for List Bills 24,
$3,830,945.12.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
30 - 54
A2.Contract Award for Civic Platform Configuration (RFP 22-13) with
Byrne Software Technologies, Inc.
Staff recommends the City Council authorize the Interim City Manager
to execute an agreement with Byrne Software Technologies, Inc. (16091
Swingley Rd., Ste., 200, Chesterfield, MO 63017) for the Civic Platform
Configuration (RFP 22-13) in the amount of $374,450.
The adopted FY2022 budget includes $4,250,000 of ARPA and was
approved under the Revenue Replacement category by City Council as
part 2022 budget-balancing to fund staff positions, permit of the
software, and other general revenue expenses. Funding is provided
from the General Fund's Software Maintenance (Account
100.21.2126.62236), which has an approved FY2022 budget of
$750,000 and a YTD balance of $742,025.
For Action
Contract Award for Civic Platform Configuration (RFP 22-13) with Byrne
Software Technologies, Inc. - Attachment - Pdf
55 - 59
A3.Approval to Submit Application for “Putting Assets to Work”
Incubator
Staff recommends City Council approval to apply for participation in the
“Putting Assets to Work Incubator” If the City of Evanston is one of five
local governments selected to participate in the nonpartisan program,
the City will need to provide a total of $85,000 matching requirements.
At the end of the program, the City will receive an asset map that
catalogs all public real estate assets and a strategy to better utilize our
public facilities and help meet CARP goals and provide guidance on the
potential for converting or retrofitting or sharing space for housing
development.
Funding will be from the City Manager’s Office,
Service/Agreements/Contracts (100.15.1505.62509) that has a FY2022
budget of $106,000 and a remaining balance of $38,306. The remaining
cost will be provided by the City Manager’s Office Regular Pay account
(100.15.1505.61010), under significantly be which projected is to
budget. The fund has an FY2022 approved budget of $921,084 and a
remaining balance of $809,559.
For Action
Approval to Submit Application for “Putting Assets to Work” Incubator -
Attachment - Pdf
60 - 67
A4.2022 Church Street Harbor Dredging
The Parks and Recreation Director is requesting approval to execute an
agreement with Kovilic Construction, Inc. (3721 N. Carnation Street,
Franklin Park, IL 60131) to conduct the dredging of the Church Street
Harbor in the amount of $35,000.
This funding is not-to-exceed $35,000 from the Building Maintenance
and Material Budget line item 100.30.3065.65050 with a budget of
$36,000, leaving a balance of $1,000.
For Action
2022 Church Street Harbor Dredging - Attachment - Pdf
68 - 75
A5.Transfer of Crossing Guard Management to Evanston Schools
Staff this file place on accept Council City the recommends and
memorandum confirming the transfer of crossing guard management to
District 65, District 202, Pope John XXIII School, St. Athanasius School,
and Chiaravalle Montessori.
For Action: Accept and Place on File
Transfer of Crossing Guard Management to Evanston Schools -
Attachment - Pdf
76 - 77
A6.Resolution 34-R-22, Authorizing the Interim City Manager to
Execute an Intergovernmental Agreement between the City of
Evanston and the Board of Education of Evanston/Skokie School
District No. 65
Staff recommends City Council adopt Resolution 34-R-22, Authorizing
the Interim City Manager to execute an Intergovernmental Agreement
with the Board of Education of Evanston/Skokie School District 65
regarding crossing guard services. District 65 will take over
administrative and financial responsibility of the crossing guard program
starting partial making the City year, school 2022-2023 with
reimbursements through the 2026-2027 school year.
Funding for services come from the Crossing Guard Services Fund -
Service Agreements (Account 100.19.1942.62509) with a fully used
budget of $310,000 for January - June of the 2021-2022 school year.
This will require a budget amendment, or other funding will need to be
found to cover the next five years of reimbursements.
For Action
Resolution 34-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Board of Education of Evanston/Skokie School District No. 65 -
Attachment - Pdf
78 - 87
A7.to Manager City the Authorizing 29-R-22, Resolution Interim
Execute an Intergovernmental Agreement for the Use of Personal
Equipment Between the Village of Willow Springs, the Village of
Wilmette, the Village of Winnetka and the City of Evanston
Staff recommends adoption of Resolution 29-R-22: Authorizing the City
Manager to Execute an Intergovernmental Agreement for the Use of
Personal Equipment Between the Village of Willow Springs, the Village
of Wilmette, the Village of Winnetka and the City of Evanston.
For Action
Resolution 29-R-22:Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement for the Use of Personal Equipment
Between the Village of Willow Springs, the Village of Wilmette, the
Village of Winnetka and the City of Evanston - Attachment - Pdf
88 - 100
A8.Resolution 36-R-22, Authorizing the Interim City Manager to
Execute an Intergovernmental Agreement between the City of
Evanston and the Forest Preserve District of Cook County
Staff recommends City Council adopt Resolution 36-R-22, Authorizing
the Interim City Manager to Execute an Intergovernmental Agreement
between the City of Evanston and the Forest Preserve District of Cook
County
For Action
Resolution 36-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Forest Preserve District of Cook County - Attachment - Pdf
101 - 112
A9.Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges
Councilmember Reid recommends City Council adopt Ordinance 48-O-
22, Amending Title 7, Chapter 12 of the City Code Concerning Failure to
Pay Delinquent Charges. This ordinance would eliminate water shut off
at residential properties for non-payment of the water bill.
For Introduction
Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges - Attachment - Pdf
113 - 121
A10.Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening
Program from Employment Criteria.
Councilmember Burns recommends adoption of Ordinance 49-O-22,
excluding the presence of cannabinoids in the City's pre-employment
drug screening program from employment criteria.
For Introduction
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria - Attachment - Pdf
122 - 125
A11.Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code
To Reflect Changes in the Public Safety Commission Rules
Ordinance 32-O-22, of adoption Council City recommends Staff
Amending Title 2, Chapter 2 of the City Code to reflect changes in the
Public Safety Commission Rules.
For Action
Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To
Reflect Changes in the Public Safety Commission Rules - Attachment -
Pdf
126 - 143
A12.Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8,
“Wheel Tax” of the City Code
Pursuant to Councilmember Reid's referral and his motion at the April
11th Administration & Public Works meeting, staff submits Ordinance
42-O-22, amending City Code Section 10-8 “Wheel Tax” for City Council
adoption. The Ordinance allows for $5 increase with the additional
revenue funding the Climate Action Resilience Plan (CARP) budget line
item. In addition, this proposed amended ordinance contemplates one
citation for non-payment of the Wheel Tax, per license plate, to be
waived if the registered owner becomes compliant and purchases the
Wheel Tax within 7 days of receiving a citation for non-compliance. In
addition, the proposed Ordinance eliminates the late fee if citation is not
paid within ten (10) days.
For Action
Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel
Tax” of the City Code - Attachment - Pdf
144 - 153
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District
The Land Use Commission and staff recommends the adoption of
Ordinance 43-O-22 granting a Special Use Permit for a Cannabis
Dispensary the in DistrictResearch RP Park has applicant . The
complied with all zoning requirements and meets all of the Standards for
a Special Use for this district.
For Action
Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District -
Attachment - Pdf
154 - 162
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Approval of 2022 Funding Allocations for Case Management and
Safety Net Services
The Human Services Committee, Social Services Committee (SSC) and
staff recommends that the City Council approve the FY2022 funding
allocations totaling $1,021,748 for Case Management and Safety Net
Services, implementing the second year of the two-year grant cycle that
focuses resources on residents with the greatest needs and barriers to
accessing services.
Human Services Fund (Account: 176.24.4651.65546) in the amount of
$736,373 and 2022 estimated Community Development Block Grant
(Account: 215.21.5240.65546) Public Services funding in the amount of
$285,375.
For Action
Approval of 2022 Funding Allocations for Case Management and Safety
Net Services - Attachment - Pdf
163 - 171
H2.Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
Councilmember Reid requests that the City Council adopt Ordinance 44-
O-22, Deleting Title 3, Chapter 11, Section 8 “Photographers, Transient”
of the City Code.
For Introduction
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code - Attachment - Pdf
172 - 174
(XI)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HC1.Approval of $200,000 of HOME Investment Partnerships Funding
for the Tenant-Based Rental Assistance Program
and staff Development The Housing and Community Committee
recommends approval of $200,000of renewal funding for a new cohort
of Assistance program, Tenant-Based the in families Rental
administered by Connections for the Homeless.
Funding is from the City's HOME Investment Partnerships Program,
240.21.5430.65538, which has $179,925.29 in uncommitted 2021 funds
and $172,935 allocated for TBRA in the draft 2022 Action Plan.
For Action
Approval of $200,000 of HOME Investment Partnerships Funding for the
Tenant-Based Rental Assistance Program - Attachment - Pdf
175 - 186
(XII)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
F1.Ordinance 26-O-22, authorizing the Interim City Manager to
increase the total fiscal year 2021 budget
Staff recommends approval of Ordinance 26-O-22, authorizing the City
Manager to increase the total fiscal year 2021 budget by $11,554,473,
from $296,146,105 to a new total of $307,700,578. The Finance and
Budget Committee recommended a budget amendment in the amount
of $11,554,473.
For Action
Ordinance 26-O-22, authorizing the Interim City Manager to increase the
total fiscal year 2021 budget - Attachment - Pdf
187 - 194
F2.FY2022 First Quarter Financials Update
For Discussion
FY2022 Budget Update - Attachment - Pdf
195
(XIII)APPOINTMENTS
(XIV)CALL OF THE WARDS
provide or announce to Mayor by called be shall (Councilmembers the upon
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XV)EXECUTIVE SESSION
(XVI)ADJOURNMENT
(XVII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/24/22 2:00 PM Design and Project Review
Committee
5/25/22 6:00 PM Economic Development Committee
5/25/22 7:00 PM Land Use Commission
5/26/22 6:00 PM Parks and Recreation Board
5/31/22 2:00 PM Design and Project Review
Committee
6/1/22 6:30 PM Citizen Police Review Commission
6/2/22 9:00 AM Reparations Committee Meeting
6/6/22 5:00 PM Rules Committee
6/6/22 7:00 PM Human Services Committee
6/7/22 2:00 PM Design and Project Review
Committee
6/8/22 7:00 PM Land Use Commission
6/9/22 5:00 PM Planning & RESCHEDULED:
Development Housing Subcommittee
6/9/22 6:30 PM Environment Board
6/9/22 7:00 PM Social Services Committee
6/10/22 7:15 AM Utilities Commission - Virtual