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HomeMy WebLinkAbout05.09.22AGENDA City Council Monday, May 9, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:45 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 6:45pm or the conclusion of Planning & Development Committee Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I)ROLL CALL - COUNCILMEMBER WYNNE (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1.Public Service Awards for Councilmembers (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI)CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting of April 25, 2022 Staff recommends approval of the minutes of the Regular City Council meeting of April 25, 2022. City Council Minutes April 25, 2022 - Attachment - Pdf 15 - 26 (VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of April 11, 2022, through April 24, 2022, in the amount of $2,741,927.00. Bills List for May 10, 2022, in the amount of $3,068,514.95, and credit card activity for the period ending March 26, 2021, in the amount of $193,188.36. For Action Approval of the City of Evanston Payroll and Bills List and Credit Card Activity - Pdf 27 - 60 A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending March 26, 2022, in the amount of $4,527.66. For Action Approval of BMO Harris Amazon Credit Card Activity - Pdf 61 - 62 A3.Approval to Hire Two Administrative Hearing Officers in response to Administrative for Hearing for Request the Qualifications Officers (RFQ 22-24) Staff recommends that City Council authorize the Interim City Manager to negotiate two (2) contracts for administrative hearing officers and to allow the City Manager to hire a third officer at a later date. General Fund 100.15.1585.62509, of which $108,450 is remaining as a balance. For Action Approval to Hire Two Administrative Hearing Officers in response to the Request for Qualifications for Administrative Hearing Officers (RFQ 22- 24) - Attachment - Pdf 63 - 137 A4.The Interim City Manager Requests that City Council Approve an Additional Staffing Position for the 2022 Budget approve an Council City that requests Manager The Interim City additional staffing position for the 2022 budget. Specifically, the request is to approve a newly-created, full-time position, a Parks and Recreation Human Resources Manager. GL Account line(s): 100.19.1929 (Human Resources Division) in the amount of $130,000 (inclusive of benefits), of which, $647,033 remains available for the 2022 year. This line item was budgeted for $842,649 for the 2022 year. Should this line item exceed the 2022 budget due to this salary, amendment budget 2022 in this include will City the the (delivered in 2023). For Action The Interim City Manager Requests that City Council Approve an Additional Staffing Position for the 2022 Budget - Attachment - Pdf 138 - 142 A5.Approval of Contract Award for Parks and Recreation Department 2022 Summer Bus Transportation (Bid #22-26) Staff recommends City Council authorize the Interim City Manager to execute a contract with Compass Transportation (7508 St. Louis Ave, Skokie, IL 60076) in the amount not to exceed $30,730. The lowest responsive 2022 Recreation and Department the for bidder Parks Summer Bus Transportation bid was Compass Transportation. They submitted a base bid of $26,730 and a $50.00 per hour cost for any additional trips that may be necessary. Funding will come from various accounts in the Parks and Recreation Department budget. The total budget allocation is $119,100 with a remaining fund balance of $92,591. A detailed funding table is provided below. For Action Approval of Contract Award for Parks and Recreation Department 2022 Summer Bus Transportation (Bid #22-26) - Attachment - Pdf 143 - 161 A6.Purchase of Front End Loader for Public Works Agency - Streets Division from West Side Tractor Sales Staff recommends City Council approval for the purchase of a 2022 John Deere 544 P 4WD Loader from West Side Tractor Sales, Co (1560 N Old Rand Rd, Wauconda, IL 60084) for a total of $245,820.20. The vehicle will be used by the Public Works Agency - Streets Division. Funding for the purchase will be from the following funds: $228,068.57 from Equipment 2022 the (Fund Replacement Account 601.19.7780.65550) with a budget of $2,000,000 with an unencumbered balance of approximately $275,000, and $17,751.63 from the Fleet Maintenance Fund (Account 600.19.7710.65060) with a budget of $1,055,250 with a YTD balance of $690,278. For Action Approval of the Purchase of Front End Loader for Public Works Agency - Streets Division from West Side Tractor Sales - Attachment - Pdf 162 - 165 A7.Approval of Contract with SINGH + Associates for Engineering Services Related to Streetlight and Sidewalk Improvement Staff recommends that City Council authorize the Interim City Manager to execute a contract with SINGH + Associates, Inc. (230 W. Monroe, Suite 1400, Chicago, IL 60606) in the amount of $337,777 to provide engineering services related to streetlight and sidewalk improvements. This project will be funded from the West Evanston TIF Fund in the amount amount the in General Fund from and $231,350 for the $106,427. A detailed breakdown of the funding is included in the attached memo. For Action Sidewalk and Streetlight Improvement Project (RFP 22-16)Greenleaf Street, Hartrey Avenue, Various LocationsDesign & Construction Engineering Contrac - Pdf 166 - 171 A8.Approval of the Single-Source Annual Renewal of the Motorola CallWorks Emergency Call Handling Equipment Staff recommends that the City Council authorize the Interim City Manager to renew the sole source service agreement with Motorola Solutions, Inc. (500 West Monroe, Chicago, IL 60661) for the Police Department’s Call Handling System in the CallWorks Emergency amount of $32,533.56. The Agreement is effective from June 1, 2022 through May 31, 2023. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements & Contracts) with a FY22 budget of $335,000 and an YTD balance of $284,493.22. For Action Approval of the Single-Source Annual Renewal of the Motorola CallWorks Emergency Call Handling Equipment - Pdf 172 - 261 A9.Approval of Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) Staff recommends City Council authorize the Interim City Manager to execute a contract with Builders Paving, LLC (4401 Roosevelt Road, Hillside, IL 60162) for the 2022 Rebuild IL/ MFT Street Resurfacing Project (Bid 22-23)in the amount of $1,297,699. Funding will be provided from the Rebuild Illinois Funds in the amount of $1,047,999 and Motor Fuel Tax Funds in the amount of $250,000. A detailed financial analysis is included in the attached memo. For Action Approval of Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) - Attachment - Pdf 262 - 267 A10.Approval of Change Order No.1 with Carus Corporation for FY 2022 Phosphate Water Treatment Chemical (Bid 21-32) Staff recommends City Council authorize the Interim City Manager to execute Change Order No.1 with Carus Corporation (315 Fifth Street, Peru IL 61354) for the 2022 Phosphate Chemical Purchase Contract in the amount of $62,829.00. This change order will increase the total purchase order amount to $265,504.20. Funding will be provided by the Water Production Bureau Filtration Business Unit (Account 510.40.4220.65030), which has a total FY 2022 budget request of $204,000.00 and a YTD balance of $1,324.80. The remaining balance to cover this change order request will come from Water Fund savings or the Water Fund Reserves which has a YTD cash balance of $12,717,020.00. For Action Approval of Change Order No.1 with Carus Corporation for FY 2022 Phosphate Water Treatment Chemical (Bid 21-32) - Attachment - Pdf 268 - 269 A11.Approval of Change Order No. 1 to the Contract with Bolder Contractors, Inc. for the 30-Inch Transmission Main Project Construction (Bid 21-36) Staff recommends City Council authorize the Interim City Manager to execute Change Order No. 1 to the contract with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 30-Inch Transmission Main Project Construction (Bid 21-36) in the amount of $358,740. This will increase the total contract amount from $9,686,118 to $10,044,858. The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $10,141,285 for engineering and construction of this project. Staff will seek a Loan Amendment to increase the loan amount to cover all eligible costs if the construction cost exceeds the loan amount. The loan is currently set to be repaid over 20 years at 1.1% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-417006). For Action Approval of Change Order No. 1 to the Contract with Bolder Contractors, Inc. for the 30-Inch Transmission Main Project Construction (Bid 21-36) - Attachment - Pdf 270 - 273 A12.Approval of Change Order No. 2 to the Contract with Garland/DBS, Inc. for the Civic Center Gutter Assessment and Repairs Staff recommends that the City Council authorize the Interim City Manager to execute Change Order No. 2 to the contract with Garland/DBS, Inc. (3800 E. 91st Street, Cleveland, OH 44105) for the Civic Center Roof and Gutter Assessment and Repairs. This change order will increase the contract amount by $86,127, from $200,000 to $286,127. Funding will be provided by the Capital Improvement Fund 2021 in the amount of $13,000 (Account General Obligation Bonds 415.40.4121.65515 - 621016), and from the 2022 General Obligation Bonds - 415.40.4121.65515 $73,127 of amount the in (Account 621016). For Action Approval of Change Order No. 2 to the Contract with Garland/DBS, Inc. for the Civic Center Gutter Assessment and Repairs - Attachment - Pdf 274 - 277 A13.Resolution 33-R-22, Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets Staff recommends City Council adopt Resolution 33-R-22, Authorizing the Perpetual Execute and Negotiate a Manager City Interim to Allow Easement Agreement with Commonwealth Edison to for Installation of an Alley East of Darrow Avenue Between Emerson and Lyons Streets. Funding in fee easement the for from of amount the $67,360 Commonwealth Edison (ComEd) will come from the Solid Waste Fund from revenue generated by the settlement of the Waste Station Transfer Fees and Host Fees paid in accordance with the Host Community Agreement. At the beginning of the budget year, there was a balance of $689,300 in these fees. For Action Resolution 33-R-22, Authorizing the City Manager to Negotiate and Execute a Perpetual Easement Agreement with Commonwealth Edison to Allow for Install - Attachment - Pdf 278 - 320 A14.Resolution 35-R-22, Authorizing Funding for Lead Service Line Replacement Work Force Development Program Staff recommends City Council adopt Resolution 35-R-22, Authorizing Funding for a Lead Service Line Replacement Work Force Development Program Funding for the program would come from the Water Fund and ARPA funds allocated to Water & Sewer Infrastructure. For Action Resolution 35-R-22, Authorizing Funding for Lead Service Line Replacement Work Force Development Program - Attachment - Pdf 321 - 329 A15.Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping, Standing or Parking” Pursuant to Councilmember Suffredin’s referral and amendments made by the Administration & Public Works Committee, staff submits “Stopping, 10-4 Sections Code Ordinance amending 30-O-22, City Standing or Parking” for City Council approval. The Ordinance adds a Commercial Vehicle Parking Permit for vehicles used for commercial purposes with a passenger or "FP" plate. The permit will cost $30 per vehicle per year and allow for overnight, on-street parking. For Introduction Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping, Standing or Parking” - Attachment - Pdf 330 - 334 A16.Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules recommends City Council adoption of Ordinance 32-O-22, Staff Amending Title 2, Chapter 2 of the City Code to reflect changes in the Public Safety Commission Rules. For Introduction Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code To Reflect Changes in the Public Safety Commission Rules - Attachment - Pdf 335 - 352 A17.Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel Tax” of the City Code Pursuant to Councilmember Reid's referral and his motion at the April 11th Administration & Public Works meeting, staff submits Ordinance 42-O-22, amending City Code Section 10-8 “Wheel Tax” for City Council adoption. The Ordinance allows for $5 increase with the additional revenue funding the Climate Action Resilience Plan (CARP) budget line item. In addition, this proposed amended ordinance contemplates one citation for non-payment of the Wheel Tax, per license plate, to be waived if the registered owner becomes compliant and purchases the Wheel Tax within 7 days of receiving a citation for non-compliance. In addition, the proposed Ordinance eliminates the late fee if citation is not paid within ten (10) days. For Introduction Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel Tax” of the City Code - Attachment - Pdf 353 - 362 A18.Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" Staff recommends City Council refer Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and Bicycle Routes" back to the Administration and Public Works Committee for further discussion and clarification. Funding for additional signage will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2022 budget of $58,000, and a YTD balance of $39,459. For Action Ordinance 16-O-22, Amending City Code Section 10-11-16, Schedule XVI(A) to add Howard Street and Custer Avenue as Designated Truck Routes - Attachment - Pdf 363 - 368 A19.Ordinance 31-O-22,Vacating the North-South Alley East of Central Park Avenue and North of Payne Street recommends City Council adoption of Ordinance 31-O-22, Staff Vacating the North-South Alley East of Central Park Avenue and North of Payne Street. For Action Ordinance 31-O-22,Vacating the North-South Alley East of Central Park Avenue and North of Payne Street - Attachment - Pdf 369 - 388 A20.Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street Staff recommends City Council adoption of Ordinance 35-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street For Action Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2949 Payne Street - Attachment - Pdf 389 - 395 A21.Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue Staff recommends City Council adoption of Ordinance 36-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue For Action Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2223 Central Park Avenue - Attachment - Pdf 396 - 402 A22.Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue Staff recommends City Council adoption of Ordinance 37-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue For Action Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2209 Central Park Avenue - Attachment - Pdf 403 - 409 A23.Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue Staff recommends City Council adoption of Ordinance 38-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue For Action Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2219 Central Park Avenue - Attachment - Pdf 410 - 416 A24.Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue Staff recommends City Council adoption of Ordinance 39-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue For Action Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2215 Central Park Avenue - Attachment - Pdf 417 - 423 A25.Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue Staff recommends City Council adoption of Ordinance 40-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue For Action Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2205 Central Park Avenue - Attachment - Pdf 424 - 430 A26.Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue Staff recommends City Council adoption of Ordinance 41-O-22, Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue For Action Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of Central Park Avenue, North of Payne Street, to an Abutting Owner at 2153 Central Park Avenue - Attachment - Pdf 431 - 437 (VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford Avenue Staff recommends approval of Resolution 28-R-22 approving a plat of subdivision for the property located at 2635 Crawford Avenue. The property is located on the east/northeast side of Crawford Avenue west/northwest of Gross Point Road. For Action Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford Avenue - Attachment - Pdf 438 - 447 P2.Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code Staff has prepared Ordinance 34-0-22, the modification of the Design and Project Review Committee, for consideration based on a referral from Councilmember Suffredin. For Introduction Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project Review (DAPR)" of the City Code - Attachment - Pdf 448 - 459 P3.Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis Dispensary, at 1804 Maple Avenue in the RP Research Park District of adoption the and staff Commission Use Land The recommend Ordinance 43-O-22 granting a Special Use Permit for a Cannabis Dispensary the in DistrictPark Research RP has applicant . The complied with all zoning requirements and meets all of the Standards for a Special Use for this district. For Introduction Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis Dispensary, at 1804 Maple Avenue in the RP Research Park District - Attachment - Pdf 460 - 468 (IX)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE E1.Approval of a contract with Interface Studio, LLC to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services (RFP 22-22) The Economic Development Committee recommends the City Council authorize execute and negotiate to an City Interim the Manager agreement with Interface Studio, LLC, located at 340 N 12th Street #419, Philadelphia, PA 19107, to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services in the amount of $245,000. Funding in the amount of $122,500 would be from ARPA funding - Negative Economic Impacts, account No. 170.99.1700.55251, which has a budget of $10,100,000 of which $6,200,000 is remaining. Another $122,500 would be funded by the five active TIF funds, proportional to the business district size and relevance to the study. A detailed funding summary is provided below. For Action Approval of a contract with Interface Studio, LLC to provide Evanston Business District Improvement Strategy and Implementation Plan Consulting Services (RFP 22-22) - Attachment - Pdf 469 - 599 (X)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE F1.Ordinance 26-O-22, Authorizing the Interim City Manager to Increase the Total Fiscal Year 2021 Budget the authorizing 26-O-22, Ordinance of Staff recommends approval Interim City Manager to increase the total fiscal year 2021 budget by $11,554,473, from $296,146,105 to a new total of $307,700,578. The Finance and Budget Committee recommended a budget amendment in the amount of $11,554,473. For Introduction Ordinance 26-O-22, authorizing the Interim City Manager to increase the total fiscal year 2021 budget - Attachment - Pdf 600 - 607 (XI)CALL OF THE WARDS called upon by shall Mayor to announce or provide (Councilmembers be the information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XII)ADJOURNMENT (XIII)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 5/10/22 8:30 AM Referrals Committee 5/10/22 2:00 PM Design & Project Review Committee - CANCELED 5/10/22 6:00 PM Finance & Budget Committee 5/10/22 6:30 PM Arts Council 5/10/22 7:00 PM Preservation Commission 5/10/22 7:30 PM Redistricting Committee 5/11/22 1:00 PM Board of Ethics 5/11/22 7:00 PM Land Use Commission 5/12/22 6:30 PM Environment Board 5/12/22 7:00 PM Social Services Committee 5/13/22 7:15 AM Utilities Commission - Virtual 5/17/22 2:00 PM Design & Project Review Committee 5/17/22 7:00 PM Housing & Community Development Committee - Virtual 5/18/22 6:00 PM MWEBE Development Committee 5/19/22 6:00 PM Parks & Recreation Board 5/19/22 6:30 PM Equity & Empowerment Commission