HomeMy WebLinkAbout04.11.22AGENDA
City Council
Monday, April 11, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:15 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:30pm
City Council convenes at 6:15pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
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during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL COUNCILMEMBER SUFFREDIN
M1.Proclamation:
William B. Snell VFW Post #1786 Auxiliary Day - April 20, 2022
Proclamation: William B. Snell VFW Post #1786 Auxiliary Day - April 20,
2022 - Attachment - Pdf
14
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic or item agenda the and name non-agenda
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council meeting of
March 28, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of March 28, 2022.
For Action
City Council Meeting Minutes - March 28, 2022 - Attachment - Pdf
15 - 27
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of March 14, 2022, through March 27, 2022, in the amount
of $2,637,882.22. Bills List for April 12, 2022, in the amount of
$2,208,341.66, and credit card activity for the period ending February
26, 2021, in the amount of $237,880.96.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
28 - 61
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending February 26, 2022, in
the amount of $13,519.93.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Attachment - Pdf
62 - 63
A3.Request for Funding for the 2022 Great Merchant Grants Program
and Business District Landscaping (RFP 22-06)
Economic Development staff recommends approval to execute a
contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr.,
Evanston, IL 60203) in the amount of $82,161 to deliver landscaping
services to the business districts. Economic Development staff also
recommends to assistance Evanston provide approval to financial
business districts and affinity groups through the Great Merchants Grant
Program, totaling $12,745.50.
Staff recommends utilizing the Economic Development Business District
Improvement Program (Account 100.15.5300.65522) for Great
2022 The approved totaling requests Grant Merchants $62,016.50
Fiscal Year Budget allocated $250,000 to this account. The balance to
date is $248,856.69. The other Business District landscaping requests
will (Account District TIF Main the through funded be Chicago
345.99.3400.62490) totaling $27,820 and the Howard Ridge TIF District
(Account 330.99.5860.65515) totaling $5,070.
For Action
Request for Funding for the 2022 Great Merchant Grants Program and
Business District Landscaping (RFP 22-06) - Attachment - Pdf
64 - 146
A4.Award of Contract with Forward Space for Office Furniture Supply
Staff recommends City Council authorize the City Manager to execute a
three-year contract with Forward Space (1142 N. North Branch Street,
Chicago, Illinois 60642) for Office Furniture Supply in the not-to-exceed
amount of $75,000 per year.
By individual department as budgeted annually for furniture
replacements.
For Action
Award of Contract with Forward Space for Office Furniture Supply -
Attachment - Pdf
147 - 180
A5.Contract Award with SmithGroup, Inc. for Evanston Shoreline
Repairs (RFQ 21-45)
Staff recommends the City Council authorize the City Manager to
execute an agreement with SmithGroup, Inc. (35 East Wacker, Suite
900, Chicago, IL 60601) for the Evanston Shoreline Repairs (RFQ 21-
45) in the amount of $333,000.00.
Fund Bond GO (Account the from provided Funding is 2021
415.40.4121.62145 – 521008) in the amount of $299,280.00, which has
an approved FY 2022 budget of $300,000.00 and a YTD balance of
$300,000.00 – 513.71.7330.62145 (Account Water the and Fund
521008) in the amount of $33,720.00, which has an approved FY 2022
budget of $135,000.00 and a YTD balance of $135,000.00.
For Action
Contract Award with SmithGroup, Inc. for Evanston Shoreline Repairs
(RFQ 21-45) - Attachment - Pdf
181 - 184
A6.Approval of Contract Award with Christy Webber & Company
Landscape for 2022 Citywide Landscape Maintenance (Bid 22-20).
Staff recommends City Council authorize the City Manager to execute a
one year contract with Christy Webber & Company Landscape, (2900
West Citywide 2022 the for Street, IL Chicago, Ferdinand 60612)
Landscape Maintenance services (Bid 22-20) in the amount of
$83,975.00.
Funding for this contract will come from the General Fund - Public
Works/Greenways of amount 100.40.4330.62195) in (Account the
$83,975.00 which has a FY 2022 budget amount of $185,000 and a
remaining balance of $180,902.00.
For Action
Approval of Contract Award with Christy Webber & Company
Landscape for 2022 Citywide Landscape Maintenance (Bid 22-20). -
Attachment - Pdf
185 - 187
A7.Approval of a Contract Award with Herrera Landscape and Snow
Removal Inc., for Park Mowing Services (Bid 22-21)
Staff recommends City Council authorize the City Manager to execute a
contract award to the low, responsible, responsive bidder, Herrera
Landscape Drive, Lincolnwood Inc., Removal, Snow and (8836
Evanston, IL 60203) for the 2022 Park Mowing Services (Bid 22-21) in
the amount of $32,400.00.
Funding for this contract is provided by the General Fund - Public
Works/Greenways (Account 100.40.4330.62195), which has a budget of
$185,000 for FY 2022 and a remaining balance of $180,902.00.
For Action
Approval of a Contract Award with Herrera Landscape and Snow
Removal Inc., for Park Mowing Services (Bid 22-21) - Attachment - Pdf
188 - 190
A8.Approval of One-Year Renewal of Rapid7 InsightIDR Security
Information and Event Management Platform Subscription from
SHI International Corp.
Staff recommends City Council authorize the Interim City Manager to
execute a one-year subscription renewal of the Rapid7 InsightIDR
security information and event management (SIEM) platform from SHI
International Corp. (290 Davidson Avenue, Somerset, NJ 08873) for
$39,705.00 through a Sourcewell contract.
Funding will be from the Administrative Services - IT Computer Software
Fund (Account 100.19.1932.62340) with a 2022 budget of $995,000.00
and an available YTD balance of $878,979.43.
For Action
Approval of One-Year Renewal of Rapid7 InsightIDR Security
Information and EventManagement Platform Subscription from SHI
International Corp. - Attachment - Pdf
191 - 193
A9.Purchase of Vehicles for Administrative Services Department and
Public Works Agency from Roesch Ford
Staff recommends City Council approval for the purchase of two 2022
Ford F-150 pickup trucks from Roesch Ford Commercial Truck Center
(303 W Grand Ave, Bensenville, IL 60106) for a total of $87,046. The
vehicles will be used by the Public Works Agency and the Administrative
Services Department.
Funding for the purchase will be from the 2022 Equipment Replacement
Fund (Account 601.19.7780.65550) with a budget of $2,000,000 with an
unencumbered balance of approximately $350,000.
For Action
Purchase of Vehicles for Administrative Services Department and Public
Works Agency from Roesch Ford - Attachment - Pdf
194 - 218
A10.Approval of the Single-Source Annual Renewal of the CAD
Software License and Service Agreement with CentralSquare
Technologies
Staff recommends that the City Council authorize the City Manager to
renew sole-source software license and service agreement with
CentralSquare Technologies, (1000 Business Center Drive, Lake Mary,
FL) Dispatch) Aided (Computer CAD the Police for Department’s
software in the amount of $86,815.55. The Agreement is effective from
May 1, 2022 through April 30, 2023.
Funding will be provided by the Emergency Telephone System
Account 205.22.5150.62509 (Service Agreements & Contracts) with a
FY22 budget of $335,000 and an YTD balance of $300,165.84.
For Action
Approval of the Single-Source Annual Renewal of the CAD Software
License and Service Agreement with CentralSquare Technologies -
Attachment - Pdf
219 - 224
A11.Approval of Contract with Garland/DBS for Water Plant Head
House Roof and Masonry Improvements.
Staff recommends the City Council authorize the City Manager to
execute with Garland/DBS (3800 East 91st Street, agreement an
Cleveland, OH 44105) for Water Plant Head House Roof and Masonry
Improvements in the amount of $707,281.00.
Funding is provided from the Water Fund (Account 513.71.7330.65515-
722006), which has an approved FY 2022 budget of $850,000, all of
which is remaining.
For Action
Approval of Contract with Garland/DBS for Water Plant Head House
Roof and Masonry Improvements. - Attachment - Pdf
225 - 233
A12.Resuming Water Shut-Offs As A Result of Non-Payment
Staff recommends the City of Evanston resume water shut-offs in April
2022 for non-payment of Evanston's water/sewer/sanitation utility bills.
For Action: Accept and Place on File
Resuming Water Shut-Offs As A Result of Non-Payment - Attachment -
Pdf
234 - 236
A13.Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16,
Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and
Bicycle Routes"
Staff recommends City Council adoption of Ordinance 16-O-22,
Amending Title 10, Chapter 11, Section 16, Schedule XVI(A) "Schedule
XVI; Designation of Truck Routes and Bicycle Routes". This would add
Howard Street from the West City Limits to Chicago Avenue, and Custer
Avenue from Howard Street to Main Street as designated truck routes.
Funding for additional signage will be through the General Fund-Traffic
Control of budget 2022 FY (100.40.4520.65115), with Supplies a
$58,000, and a YTD balance of $39,459.
For Introduction
Ordinance 16-O-22, Amending City Code Section 10-11-16, Schedule
XVI(A) to add Howard Street and Custer Avenue as Designated Truck
Routes - Attachment - Pdf
237 - 242
A14.Ordinance 29-O-22, Amending City Code Title 4 – Building
Regulations and Title 5 - Housing Regulations
City Council adoption of Ordinance 29-O-22, recommends Staff
amending City Code Title 4 – Building Regulations and Title 5 - Housing
Regulations to update city building and fire codes to the 2021 editions of
the International Code Council (ICC) model codes and the renewal of
previously approved city amendments to the Illinois Plumbing Code as
required by the Illinois Department of Public Health.
For Introduction
Ordinance 29-O-22, Amending City Code Title 4 – Building Regulations
and Title 5 - Housing Regulations - Attachment - Pdf
243 - 349
A15.Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping,
Standing or Parking”
Staff, pursuant to Councilmember Suffredin’s referral, recommends City
Council adopt Ordinance 30-O-22, amending City Code Sections 10-4
“Stopping, Standing or Parking” to add details regarding a Commercial
Vehicle Parking Permit. One permit per address will be available for
vehicles with a passenger plate, “B” plate, or “FP” plate at the cost of
$30 per vehicle per year and allow for overnight, on-street parking.
For Introduction
Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping,
Standing or Parking” - Attachment - Pdf
350 - 354
A16.Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code
To Reflect Changes in the Public Safety Commission Rules
Ordinance of adoption 24-O-22, City recommends Staff Council
Amending Title 2, Chapter 2 of the City Code to reflect changes in the
Public Safety Commission Rules.
For Action
Ordinance 24-O-22, Amending Title 2, Chapter 2 of the City Code To
Reflect Changes in the Public Safety Commission Rules - Attachment -
Pdf
355 - 388
A17.a Local of the 22-O-22, Ordinance Construction Approve To
Improvement Known as Evanston Special Assessment No. 1527
Staff recommends City Council adoption of Ordinance 22-O-22, To
Approve the Construction of a Local Improvement Known as Evanston
Special Assessment No. 1527. for the alley North of Grant Street and
East of Hastings Avenue.
will Funding (Account Fund Assessment Special the from be
420.40.6000.65515 – 422003), which has an approved FY 2022 budget
of $300,000 and a YTD balance of $300,000.
For Action
Ordinance 22-O-22, To Approve the Construction of a Local
Improvement Known as Evanston Special Assessment No. 1527 -
Attachment - Pdf
389 - 399
A18.Local a Construction Approve Ordinance the of To 27-O-22,
Improvement Known as Evanston Special Assessment No. 1528
Staff recommends City Council adoption of Ordinance 27-O-22, To
Approve the Construction of a Local Improvement Known as Evanston
Special Assessment No. 1528. for the alley North of Grant Street and
East of Grey Avenue.
the Fund (Account from be will Funding Special Assessment
420.40.6000.65515 – 422003), which has an approved FY 2022 budget
of $350,000 and a YTD balance of $350,000.
For Action
Ordinance 27-O-22, To Approve the Construction of a Local
Improvement Known as Evanston Special Assessment No. 1528 -
Attachment - Pdf
400 - 410
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.to Related Amendment Text 83-O-21, Ordinance on Update A
Occupancy of Dwelling Units and Definition of Family and Related
Housing Development Planning and Referred Issues the by
Committee to the Planning and Development Housing
Subcommittee
Staff requests consideration of an extension to a date certain of no more
than 120 days for the Housing Subcommittee to return to the Planning &
Development the Committee with its recommendation regarding
proposed Text Amendment to the Zoning Ordinance, Title 6 of the City
Code, to remove the occupancy of dwellings and the definition of
“family” from the Zoning Code and to put occupancy of dwelling units in
the Housing Code. Consideration of a rental licensing program, and
updating the Landlord Tenant and Nuisance Premise Ordinances to
address overcrowding and nuisance premises were also referred to the
subcommittee as potential means of addressing residents’ concerns,
primarily in the neighborhood adjacent to Northwestern University, about
removing the 3-unrelated restriction before other means to address
those issues are put into place.
For Action
Update on Ordinance 83-O-21, A Text Amendment Related to
Occupancy of Dwelling Units and Definition of Family and Related
Housing Issues Referred by the Planning and Development Committee
to the Planning and Development Housing Subcommittee - Attachment -
Pdf
411 - 505
P2.Resolution 22-R-22, Approving a Plat of Subdivision for 1224
Washington Street
Staff recommends the approval of Resolution 22-R-22 approving a plat
of subdivision for the property located at 1224 Washington Street. The
property of intersection of southeast the at located is corner the
Washington Street and Asbury Avenue in the R3 Two-Family
Residential District.
For Action
Resolution 22-R-22, Approving a Plat of Subdivision for 1224
Washington Street - Attachment - Pdf
506 - 515
P3.Ordinance 28-O-22, granting a Special Use Permit for a Resale
Establishment, at 2424 Oakton Street in the C1 Commercial District
and the oRD Redevelopment Overlay District
The Land Use Commission and staff recommend the adoption of
Ordinance 28-O-22 granting a Special Use Permit for a Resale
Establishment in the C1 Commercial District and the oRD
Redevelopment Overlay District at 2424 Oakton Street. The applicant
has complied with all zoning requirements and meets all of the
Standards for Special Use for this district.
For Introduction
Ordinance 28-O-22, granting a Special Use Permit for a Resale
Establishment, at 2424 Oakton Street in the C1 Commercial District and
the oRD Redevelopment Overlay District - Attachment - Pdf
516 - 532
(IX)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
ED1.Resolution 30-R-22, Authorizing the City Manager to Execute A
Grant Agreement with Northlight Theatre
The Economic Development Committee recommends City Council
approve Resolution 30-R-22 authorizing the City Manager to negotiate
and execute any additional documents required for a grant agreement
with Norhlight to provide $2 million from the City's State and Local Fiscal
Recovery Funds (SLFRF) from the American Rescue Program Act
(APRA) to construct a new performing arts center in Evanston.
City funding 170.99.1700.55251. City Council of Evanston ARPA
allocated $10.1 million to address Negative Economic Impacts of the
pandemic; specific for approved has $900,000 date, to been
programs/projects.
For Action
Resolution 30-R-22, Authorizing the City Manager to Execute A Grant
Agreement With theNorthlight Theatre - Attachment - Pdf
533 - 561
ED2.Resolution 31-R-22 Authorizing the City Manager to Execute a
Grant Agreement with The Aux
The Economic Development Committee recommends City Council
approval of Resolution 31-R-22 authorizing the City Manager to
negotiate and execute a grant agreement for ARPA funds with the Aux
co-development team that would provide a $1 million contribution from
the City of Evanston to assist in the cost of renovating 2223 Washington
to serve as a hub dedicated to community wellness and racial equity.
Council City 170.99.1700.55251. funding City Evanston of ARPA
allocated $10.1 million to address Negative Economic Impacts of the
pandemic; for specific been approved $900,000 date, to has
programs/projects.
For Action
Resolution 31-R-22 Authorizing the City Manager to Execute a Grant
Agreement with The Aux - Attachment - Pdf
562 - 571
(X)CALL OF THE WARDS
provide or announce to Mayor by called be shall (Councilmembers the upon
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XI)ADJOURNMENT
(XII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
4/12/22 2:00 PM Design and Project Review
Committee
4/12/22 6:00 PM Finance and Budget Committee
4/12/22 6:00 PM Animal Welfare Committee
4/12/22 6:30 PM Arts Council
4/12/22 7:00 PM Preservation Commission
4/13/22 7:00 PM Land Use Commission
4/14/22 5:00 PM Planning & Development Housing
Sub-Committee
4/14/22 6:30 PM Environment Board
4/14/22 7:00 PM Social Services Committee (Virtual)
4/19/22 2:00 PM Design and Project Review
Committee
4/19/22 7:00 PM Housing and Community
Development Committee (Virtual)