HomeMy WebLinkAbout03.14.22AGENDA
City Council
Monday, March 14, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Administration & Public Works Committee begins at 4:30pm
Planning & Development Committee begins at 5:15pm
City Council convenes at 6pm or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I)ROLL CALL COUNCILMEMBER NIEUWSMA
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be topic non-agenda to item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is intended to
foster dialogue in a respectful and civil manner. Public comments are requested to be
made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.ARPA Plan and Workforce Development Updates
For Action: Accept and Place on File
For Action: Accept and Place on File
ARPA Plan and Workforce Development Updates - Attachment - Pdf
10 - 67
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.Approval of the minutes of the Regular City Council meeting of
February 28, 2022
Staff recommends approval of the minutes of the Regular City Council
meeting of February 28, 2022.
For Action
City Council Meeting Minutes - February 28, 2022
68 - 75
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of February 14, 2022, through February 27, 2022, in the
amount of $2,692,312.48. Bills List for March 15, 2022, in the amount of
$3,460,958.11, and credit card activity for the period ending January 26,
2021, in the amount of $181,142.19.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
76 - 114
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending January 26, 2022, in
the amount of $11,459.84.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
115 - 116
A3.Approval of Contract with Drexwood Partners LLC for Lobbyist
Services (RFQ 21-44)
Staff recommends the City Council authorize the Interim City Manager
to execute a contract with Drexwood Partners LLC ( 1100 N Lake Shore
Dr) to act as the City’s lobbyist (RFQ 21-44) in the not-to-exceed
amount of $70,000. The contract term, corresponding to the convening
and adjourning of the Illinois legislative session, is for fourteen months
(March 1, 2022 - May 31, 2023), with the option a one-year time
extension.
(Account Fund General by provided be will Funding the
100.13.1300.6227 - Advocacy Services), which has a budget of $60,000
for FY 2022. The remaining funds for the term of the contract will need
to be budgeted in 2023.
For Action
Approval of Contract with Drexwood Partners LLC for Lobbyist Services
(RFQ 21-44) - Attachment - Pdf
117 - 126
A4.Contract Extension with SAFEbuilt for Supplemental Inspection
and Plan Review Services
Staff recommends that City Council authorize the City Manager to
execute a one year extension to the agreement in a not to exceed
amount for $100,000 with SAFEbuilt for building permit and inspection
services from April 1, 2022 through March 31, 2023.
Funding is provided from account Plumbing, Electrical Plan Review
Services (Account # 100.21.2126.62464) which has an approved FY
2022 budget of $125,000. To date, $6,157.83 has been spent from this
account.
For Action
Contract Extension with SAFEbuilt for Supplemental Inspection and
Plan Review Services - Attachment - Pdf
127 - 145
A5.Approval of Contract with Insituform Technologies USA, LLC for
2022 CIPP Sewer Rehabilitation – Contract A (Bid No. 22-15)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Insituform Technologies USA, LLC (17988
Edison Sewer CIPP 2022 63005) MO Chesterfield, Avenue, for
Rehabilitation – Contract A (Bid No. 22-15) in the amount of
$913,838.20.
Funding Fund No. (Account Sewer for from is project this the
515.40.4535.62461 – 422007), which has an approved FY 2022 budget
of $725,000, all of which is remaining. The remaining funding will be
provided from the Sewer Fund from capital improvement projects that
will be deferred to 2023.
For Action
Approval of Contract with Insituform Technologies USA, LLC for 2022
CIPP Sewer Rehabilitation – Contract A (Bid No. 22-15) - Attachment -
Pdf
146 - 154
A6.Approval of Change Order No. 1 to the Contract with Garland/DBS,
Inc. for the Civic Center Gutter Assessment and Repairs
Staff recommends that the City Council authorize the City Manager to
execute Change Order No. 1 to the contract with Garland/DBS, Inc.
(3800 E. 91st Street, Cleveland, OH 44105) for the Civic Center Roof
and Gutter Assessment and Repairs. This change order does not
increase the cost but will extend the contract by 181 calendar days,
modifying the contract completion date from December 31, 2021, to
June 30, 2022.
For Action
Approval of Change Order No. 1 to the Contract with Garland/DBS, Inc.
for the Civic Center Gutter Assessment and Repairs - Attachment - Pdf
155 - 157
A7.Approval of 2022 Special Events
Staff recommends approval of the 2022 special events contingent upon
compliance with all requirements set forth by the Special Event Policy &
Guidelines. This year’s calendar includes nine new events.
Costs for city services for events require a 100% reimbursement from
the sponsoring organization or event coordinator. These fees are waived
for City events and City co-sponsored Events.
For Action
Approval of 2022 Special Events - Attachment - Pdf
158 - 226
A8.Resolution 20-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement Under
the Illinois Highway Code for patching Various Evanston Streets in
the amount of $250,000
Staff recommends City Council adoption of Resolution 20-R-22,
of Department Illinois an Sign to Clerk City the Authorizing
Transportation Resolution for Improvement Under the Illinois Highway
Code for patching Various Evanston Streets in the amount of $250,000.
Funding will be provided from in the amount of $250,000 from the Motor
Fuel Tax Fund (Account 200.40.5100.65515 – 421001), which has an
FY is which of all 2022 street for $250,000 of budget patching,
remaining.
For Action
Resolution 20-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement Under the
Illinois Highway - Pdf
227 - 233
A9.Ordinance 13-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston
(GovDeals.com and Americas Auto Auction)
13-O-22, Ordinance adopt recommends City that Staff Council
Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment
Owned by the City of Evanston (GovDeals.com and Americas Auto
Auction). This ordinance allows the City Manager to offer the sale of
vehicles owned by the City through public online auction.
For Action
Ordinance 13-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles and Equipment Owned by the City of Evanston (GovDeals.com
and Americas Auto Au - Pdf
234 - 238
A10.Ordinance 14-O-22, Amending City Code 8-4-9-2 “Franchise” and
Adding Title 8, Chapter 26 “Franchise Haulers”
Council adoption of Ordinance 14-O-22, City recommends Staff
Amending City Code 8-4-9-2 “Franchise” and Adding Title 8, Chapter 26
“Franchise Haulers”.
For Action
Ordinance 14-O-22, Amending City Code 8-4-9-2 “Franchise” and
Adding Title 8, Chapter 26 “Franchise Haulers” - Attachment - Pdf
239 - 249
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 17-O-22, Text Amendments to the Zoning Ordinance
related to ground-floor Office uses in non-residential and non-
university districts
The Land Use Commission and staff recommend adoption of Ordinance
17-O-22, a staff-initiated text amendment to the Zoning Ordinance to
modify the extra parking requirement for Medical Office Uses in existing
structures, and to change ground-floor permitted Office Uses in certain
non-residential and non-university districts to Administrative Review
Uses. The proposed text amendment meets the Standards for Approval
for Amendments to the Zoning Ordinance.
For Introduction
Ordinance 17-O-22, Text Amendments to the Zoning Ordinance related
to ground-floor Office uses in non-residential and non-university districts
- Attac - Pdf
250 - 279
P2.Ordinance 18-O-22, Approving a Major Variation Pursuant to City
Code 6-3-8-10(D) for the Property Located at 1706-10 Sherman
Avenue
adoption the recommend staff of Commission Use Land The and
Ordinance 18-O-22 to grant a Major Variation to allow 18 parking stalls
(where two are on-site and 16 are off-site) where 28 are required in the
D2 Downtown Retail Core District. The applicant has complied with all
zoning requirements and meets all of the Standards for Variations for
this district.
For Introduction
Ordinance 18-O-22, Approving a Major Variation Pursuant to City Code
6-3-8-10(D) for the Property Located at 1706-10 Sherman Avenue -
Attachment - Pdf
280 - 290
P3.Ordinance 15-O-22, Amending the Zoning Map to Rezone 1732-34, -
40 Orrington Avenue from the D2 Downtown Retail Core District to
the a Granting Core District Development Downtown D3 and
Special Use for a New Ten-Story Mixed Use Planned Development
at 1732-34, -40
Orrington Avenue
The Land Use Commission and staff recommend adoption of Ordinance
15-O-22, which amends the Zoning Map from the D2 Downtown Retail
Core District to the D3 Downtown Core Development District and also
grants approval of a Special Use for a Planned Development for a new
ten-story, mixed-use building, at the property located at 1732-34, -40
Orrington Avenue.
The proposal includes the following Site Development Allowances:
1. a FAR of 7.0 where 4.5 is permitted and up to 8.0 can be
requested;
2. a ziggurat setback of 6.4 feet to 11 feet where a minimum of 40
feet is required at the building height of 32 feet along Orrington
Avenue;
3. a height of 149.5 feet where 85 feet is allowed and up to 170 feet
can be requested, and
4. 35 on-site parking stalls where a minimum of 213 is required.
For Action
Ordinance 15-O-22, Amending the Zoning Map to Rezone 1732-34, -40
Orrington Avenue from the D2 Downtown Retail Core District to the D3
Downtown Core D - Pdf
291 - 575
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.Resolution 17-R-22 Approval of an Honorary Street Name Sign
Designation
The Human Services Committee and staff recommends the adoption of
Resolution 17-R-22, designating the portion of McDaniel Avenue
between Nathaniel St. and Greenleaf St. with the Honorary Street Name
Sign, “William Bill Logan Jr. Way.”
Three street signs are made for the honoree. One sign is installed at
each end of the designated one block area, and the third sign is given to
the honoree. The approximate total cost to create all three signs is $200.
Funds for the honorary street name sign program are budgeted in the
Public Works Agency, Public Service Bureau - Traffic Operations'
materials fund (Account 100.40.4520.65115), which has the 2022
budget of $58,000 and a year to date balance of $40,000.
For Action
Resolution 17-R-22 Approval of an Honorary Street Name Sign
Designation - Attachment - Pdf
576 - 585
(XI)APPOINTMENTS
(XII)CALL OF THE WARDS
(Councilmembers provide or announce to by upon called be shall the Mayor
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING COMMITTEE MEETINGS
Date Time Board/Committee/Commission
03/15/22 7:00 PM
Housing and Community
Development Committee
(Virtual)
03/15/22 7:00 PM Preservation Committee
03/17/22 9:00 AM Referrals Committee
03/17/22 6:00 PM Parks and Recreation Board
03/23/22 7:00 PM Land Use Commission
03/04/22 5:30 PM Emergency Telephone System
Board Meeting