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HomeMy WebLinkAbout04.26.21 Actions CITY COUNCIL ACTIONS City Council Monday, April 26, 2021 Lorraine H. Morton Civic Center, Virtual 5:30 PM Absent: Motions resulting from City Council - Apr 26 2021 Item Item Description Motion Disposition RC1. Suspension of the Rules Allowing for Remote Participation Due to an executive order issued by Governor J.B. Pritzker, and the ongoing COVID-19 pandemic, staff recommends a suspension of the rules regarding in- person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely. For Action Approved 7-2 (Council Member Braithwaite and Council Member Fiske were absent on this vote.) SP1. Ordinance 47-O-21, Lease of City-Owned Property Located at 2603 Sheridan Rd. to Artists Book House Staff recommends City Council approval of Ordinance 47-O-21, authorizing the City Manager to execute a lease agreement for City-owned real property (known as the Harley Clarke Mansion) located at 2603 Sheridan Road with Artist Book House (“ABH”) for the operation of a venue for teaching creative writing, printing books, production Passes for Introduction 9-0 of paper, and bookbinding, as well as space for bookstore, library, art gallery, cafe, lecture hall, and classrooms. The lease term is for 40 years beginning May 10, 2021, and ending May 10, 2061. For Introduction SP2. Ordinance 38-O-21: 2020 Budget Amendment Staff recommends City Council approval of Ordinance 38-O-21, authorizing the City Manager to increase the fiscal year 2020 budget by $14,401,326, to a new total of $335,110,556. Actual spending from all funds in 2020 was $282,320,516, which was $38.3 million dollars below the Adopted Budget. It is required for the City to adopt a budget amendment after the fiscal year has been completed only for funds that exceeded budgeted expenses. Funds with spending below 2020 budgeted amounts are not required to be amended, which is why we show an increase to the overall budget of $14M but actual spending was $38M under budget. This increase will occur in only the following funds: Neighborhood Improvement, Debt Service, Howard-Ridge TIF, Special Service Area #6, Crown Construction Fund, Fire Pension, and Police Pension. For Action Approved on Consent Agenda CM1. Approval of the Minutes of the Regular City Council meeting of April 12, 2021 Staff recommends approval of the minutes of the Regular City Council meeting of April 12, 2021. For Action Approved on Consent Agenda A1. Approval of the City of Evanston Payroll, Bills, and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of March 29, 2021, through April 11, 2021, in the amount of $2,876,823.47 Bills List for April 27, 2021, in the amount of $2,306,698.12 as well as credit card purchases period ending February 26, 2021, in the amount of $183,010.15. For Action Approved on Consent Agenda A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending February 26, 2021, in the amount of $5,619.80. For Action Item removed from Consent Agenda Item approved 8-0 (Council Member Suffredin Abstained) A3. Summer Food Program Agreement with Evanston Township High School Staff recommends that City Council authorize the City Manager to execute an agreement with Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) to provide lunch meals for the 2021 Summer Food Program in the not-to-exceed amount of $3.50 per meal and $3.75 for special diet meals. Funding for this program is budgeted in business unit 100.30.3050 in various line items. There is a food budget allocation in 100.30.3050.65025 in the amount of $125,000. For Action Approved on Consent Agenda A4. Approval of 2021 Special Events Staff recommends City Council approval of the 2021 special events that meet the current Covid-19 guidelines. Staff also recommends conditional approval of the remaining special events that are contingent upon Covid-19 guideline updates for future phases of the Restore Illinois Plan. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action Item removed from Consent Agenda Moved as amended making it a four month series. Item passes as amended in Committee 9-0 A5. Approval of a Program Partnership Agreement with Northwestern University for the use of Robert Crown Community Center Staff recommends the City Council authorize the City Manager to execute a program partnership agreement with Northwestern University (633 Clark Street, Evanston, Illinois 60208) to provide access to use the ice rinks, locker rooms, classrooms and hockey storage space at the Robert Crown Item removed from Consent Agenda Item approved 7-2 (Council Member Fleming and Council Community Center. The agreement calls for the payment of the $1 million dollars to be paid over a 3 year period, while allowing the university to utilize agreed upon usage of the facility equal to or lesser than the value of $1 million dollars for up to a maximum of 5 years. Revenues will be deposited into revenue account Crown Construction Fund- Donations 416.4.4160.56011. For Action member Suffredin voted No.) A6. Approval of a Sole Source Purchase Agreement with Insane Impact for a Portable LED Screen Staff recommends City Council authorize the City Manager to execute a sole source purchase agreement with Insane Impact (4673 121st St.. Urbandale, IA 50323) in the amount of $119,250 for a portable LED Screen that will be used to provide additional Covid-safe outdoor recreational opportunities for the community. Funding will be provided by the Capital Improvement Fund 2021 General Obligation Bonds (Account 415.40.4121.65515 - 521012). While this purchase was not budgeted, funding is available through savings in the McCulloch Park project and the use of Parks Contingency. The return on the investment will be achieved in less than three years due to the reduced staffing needed to implement as well as no longer renting the equipment on an annual basis. For Action Item removed from Consent Agenda Item approved 8-1 (Council Member Suffredin voted No.) A7. Approval of Sole Source Contract with Verizon Wireless for Automatic Vehicle Location Services on City Fleet Staff recommends City Council approval of a sole- source agreement with Verizon Wireless (2002 Summit Blvd, Suite 1800, Atlanta, GA 30319) to migrate the existing Automatic Vehicle Location (AVL) services on various City Fleet vehicles from the existing Verizon Networkfleet platform to Verizon’s new Reveal platform for a one-year agreement at a monthly amount not to exceed $3,750, with an option to extend month to month Approved on Consent Agenda after the initial terms. This migration will move the City’s vehicles away from the existing platform (which will become obsolete) while still utilizing the existing proprietary AVL devices that the City currently owns. This new sole-source agreement through Sourcewell joint purchasing contract #022217-NWF will take the existing contract that the City currently has with Verizon. Funding is distributed among various City funds. Pricing of $3,459.65 is based on 159 vehicles at $18.95 per vehicle. In the future, as vehicles get added to the Fleet or taken out of service, the monthly expense could slightly vary depending on the number of vehicles that utilize the service. For this reason, the staff is seeking approval for a recurring monthly amount not to exceed $3,750. Further details can be found on the transmittal memorandum. For Action A8. Purchase of One (1) Skid Steer Loader with Parts/Tools/Trailer for the Public Works Agency from Altofer CAT Staff recommends City Council approval to purchase one (1) Caterpillar Skid Steer Loader with jackhammer and snow pusher and Towmaster Trailer for Public Works Agency operations from Altorfer CAT (635 W Lake Street, Elmhurst, IL 60126) through a Sourcewell contract. The equipment being replaced has been subjected to the most wearing conditions and operations. It is anticipated to require increased repair/maintenance costs, especially now since it has exceeded the end of its useful life. Funding for the purchase of the Skid Steer and trailer attachment in the amount of $134,490 will come from the following funds: $2,000 from PWA Equipment Maintenance Fund (Account 100.40.4500.62245) to help fund the extended warranty; $9,310 from the Facilities Minor Equipment and Tools (Account 100.19.1950.65085) to help fund the jackhammer; and the remaining Approved on Consent Agenda amount for the Skid Steer and trailer from the 2021 Equipment Replacement Fund (Account 601.19.7780.65550) with an FY budget of $1,600,000 and a YTD balance of $123,500. For Action A9. Approval of a Letter of Agreement for Road Salt (Sodium Chloride) and Bagged Salt Procurement with School District 65 Staff recommends City Council authorize the City Manager to execute a letter of agreement to sell road salt and bagged salt to Evanston School District 65. The agreement period is from November 15, 2021 to April 15, 2024. For Action Approved on Consent Agenda A10. Approval of a Letter of Agreement for Road Salt (Sodium Chloride) Procurement with School District 202 Staff recommends City Council authorize the City Manager to execute a letter of agreement to sell road salt to Evanston School District 202. The agreement period is from November 15, 2021 to April 15, 2024. For Action Approved on Consent Agenda A11. Approval of a Letter of Agreement for Road Salt (Sodium Chloride) and Brine Procurement with Northwestern University Staff recommends City Council authorize the City Manager to execute a letter of agreement to sell road salt and brine to Northwestern University. The agreement period is from November 15, 2021 to April 15, 2024. For Action Approved on Consent Agenda A12. Approval of a Letter of Agreement for Salt Brine Procurement with Skokie Park District Staff recommends City Council authorize the City manager to execute a letter of agreement to sell salt brine to Skokie Park District. The agreement period is from November 15, 2021 to April 15, 2024. For Action Approved on Consent Agenda A13. Approval of Change Order No. 1 to the Agreement with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54- inch Intake Heater Cable Replacement (Bid No. 20- 54) in the amount of $34,991.00. This will increase Approved on Consent Agenda the overall contract amount from $844,118.00 to $879,109.00. Funding for this project is from the Water Fund (Account No. 513.71.7330.65515- 721002), which has an approved FY 2021 budget of $1,000,000.00 for this work, all of which is remaining. For Action A14. Approval of Contract with Swanson Flo for the Purchase of Four Filter Effluent Valves with Limitorque QX Electric Actuators Staff recommends City Council authorize the City Manager to execute a sole source agreement with Swanson Flo (775 W. Belden Ave., Unit F Addison, IL 60101) to purchase four filter effluent valves with Limitorque QX electric actuators in the amount of $40,220.00. Funding is provided by the Water Fund Capital Outlay Account (510.40.4230.65702), which has an approved FY 2021 budget of $187,000, and a YTD balance of $187,000. For Action Approved on Consent Agenda A15. Approval of Water Infrastructure Finance and Innovation Act Loan Application Fee payment for the 1909 Intake Replacement Project Staff recommends City Council approval of $100,000.00 to the Environmental Protection Agency to begin the formal application process for partial funding of the 1909 Intake Replacement Project from the Water Infrastructure Finance and Innovation Act program . Funding will be provided from the Water Fund (Account No. 513.71.7330.65515-719001), which has an approved FY 2021 budget of $5,000,000 for the intake replacement project, all of which is remaining. For Action Approved on Consent Agenda A16. Recommendation to Award the Contract for Third Party Administration of General & Automobile Liability and Worker’s Compensation Claims to Cannon Cochran Management Services, Inc., (RFP #20-51) Staff recommends City Council approval authorizing the City Manager to renew a contract for Third Party Administration (TPA) of General & Automobile Liability and Worker’s Compensation Claims with Cannon Cochran Management Services, Inc. (3333 Warrenville Road, Suite 550, Lisle, IL), for an Approved on Consent Agenda estimated annual amount of $102,500.00. Funding will be provided from the Insurance Fund (Account 605.99.7800.62266 with a budget of $120,000). For Action A17. Resolution 50-R-21, Directing City Staff to Issue an RFP to Study the Feasibility of Relocating the Civic Center Staff recommends City Council adoption of Resolution 50-R-21, directing City staff to issue an RFP to study the feasibility of relocating the Civic Center. The feasibility study would provide additional information to the City Council about potential costs of relocating the Civic Center. Additionally, the study would also inform the discussion regarding consolidation of city services in a single facility and what cost savings could be achieved from that possibility. Lastly, the study would provide information as to the feasibility of adding additional square footage to any potential new facility that could be utilized for additional institutional, educational, commercial or affordable housing uses. If approved, staff would issue a request for proposals (RFP) and return to City Council with the award of the RFP to a consultant who would conduct the feasibility study. Adoption of the resolution is not a vote to vacate the Civic Center, rather it is providing the information that the City Council and the community will ultimately need to make the decision to stay or to vacate when the time comes to make it. For Action Approved on Consent Agenda A18. Resolution 48-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement With the Village of Skokie, Illinois, for use of Property in Fire Department Training Staff recommends City Council adoption of Resolution 48-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement With the Village of Skokie, Illinois, for use of Property in Fire Department Training. For Action Approved on Consent Agenda A19. Resolution 46-R-21, Authorizing the Settlement and Release of all Claims in Elijah Murphy v. City of Evanston, et al. Staff recommends City Council approval of Resolution 46-R-21, authorizing the City of Evanston to issue payment pursuant to a settlement agreement and release in the case of Elijah Murphy. v. City of Evanston, et al. (Case no. 20-cv- 4482). Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260). For Action Approved on Consent Agenda A20. Ordinance 49-O-21, Amending Section 1- 3-2 of the City Code to Add Definitions of “Alderman” Rules Committee and City staff recommend City Council approval of Ordinance 49-O-21, Amending Section 1-3-2 of the City Code to add definitions of the term “Alderman” allowing gender neutral terms to be used as the titles of elected officials. For Introduction Approved on Consent Agenda A21. Ordinance 45-O-21, Amending Title 7, Chapter 8, Section 4, “Restricted Parkway Plantings” Staff recommends City Council adoption of Ordinance 45-O-21, Amending Title 7, Chapter 8, Section 4, “Restricted Parkway Plantings” For Introduction Held in Committee A22. Ordinance 33-O-21 Seeking Authority to Negotiate the Sale of City Owned Property Located at 2022-26 Central Street to a Single Purpose Real Estate LLC to be Established by Lush Wine & Spirits, LLC Staff recommends City Council adoption of ordinance 33-O-21 granting the City Manager authority to negotiate the sale of city owned property. For Introduction Approved on Consent Agenda A23. Ordinance 42-O-21, Authorizing the City Manager to Execute an Agreement to Sell Water to the Village of Skokie, Illinois Staff recommends City Council adoption of Ordinance 42-O-21, Authorizing the City Manager to Execute an Agreement to Sell Water to the Village of Skokie, Illinois. For Introduction Approved on Consent Agenda A24. Ordinance 39-O-21, Amending the City Code to Increase the Number of Class W- 2 Liquor Licenses from Zero to One for Evanston Wilmette Golf Course Association d/b/a Canal Shores, 1030 Staff recommends City Council adoption of Ordinance 39-O-21, amending the City Code to increase the number of Class W -2 liquor licenses from zero to one for Canal Shores. Ald. Eleanor Revelle requests suspension of the rules for Approved on Consent Agenda Central Street Introduction and Action at the April 26, 2021 City Council meeting. For Introduction and Action A25. Ordinance 41-O-21, Amending the City Code to Increase the Number of Class C Liquor Licenses from Nineteen to Twenty for Grosse Pointe Hospitality, d/b/a Ridgeville Tavern, 1520 Sherman Avenue Staff recommends City Council adoption of Ordinance 41-O-21, amending the City Code to increase the number of Class C liquor licenses from nineteen to twenty for Ridgeville Tavern. Ald. Donald Wilson requests suspension of the rules for Introduction and Action at the April 26, 2021 City Council meeting. For Introduction and Action Approved on Consent Agenda A26. Ordinance 40-O-21, Amending the City Code to Increase the Number of Class T Liquor Licenses from Seven to Eight for Green Spoon, LLC d/b/a Green Spoon at 619 Howard Street Staff recommends City Council adoption of Ordinance 40-O-21, amending the City Code to increase the number of Class T liquor licenses from seven to eight for Green Spoon. Ald. Ann Rainey requests suspension of the rules for Introduction and Action at the April 26, 2021 City Council meeting. For Introduction and Action Approved on Consent Agenda A27. Ordinance 27-O-21, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (P) Residents Only Parking Districts Staff recommends City Council adoption of Ordinance 27-O-21, amending Title 10, Chapter 11, Section 18, Schedule XVIII (P) “Residents Only Parking Districts.” This Ordinance will amend parking on Sheridan Square to allow for non-permit parking between 6:00 am and 9:00 pm with a three (3) hour maximum on the east side of Sheridan Square from Garden Park to Sheridan Road. For Action Item removed from Consent Agenda Item passes 9-0 P1. Ordinance 37-O-21, Granting Major Zoning Variations to Construct a Four- Story Rear Addition and Adaptive Reuse of an Existing Religious Structure in the R6 General Residential District (1101 Church Street) The Zoning Board of Appeals and staff recommend City Council adoption of Ord. 37-O-21, granting major zoning relief for the adaptive reuse of an existing structure and four-story addition for a total of 30 dwelling units at 1101 Church St. in the R6 General Residential District. The applicant requests 24 dwelling units (plus 6 IHO bonus units for a total Approved on Consent Agenda of 30 dwelling units) where 15 dwelling units are allowed, 78.6% building lot coverage where 65% is permitted, a 0’ street side yard setback to match the existing structure where 15’ is required, 1.5’ rear yard setback where 25’ is required, 0’ for open parking in the interior side yard where 5’ is required, and 14 parking spaces where 22 parking spaces are required. The applicant has complied with all other zoning requirements, and meets the Standards for Major Variations for this district. For Introduction P2. Ordinance 43-O-21, Granting a Map Amendment and Major Variations for 2030 Greenwood Street The Plan Commission recommends City Council adoption of a Zoning Ordinance Map Amendment to rezone 2030 Greenwood Street from I2 General Industrial to MXE Mixed-Use Employment District. The Zoning Board of Appeals recommends approval of the following Major Variations in order to construct a residential development: 24 total dwelling units (20 regular units + 4 IHO bonus units) where 18 dwelling units (22 with IHO bonus units) are permitted, and building height of 4 stories at 38’ where 3 stories at 41’ is permitted. For Introduction Approved on Consent Agenda P3. Ordinance 44-O-21, Amending Title 6 of the City Code Concerning Wireless Facilities The Plan Commission and staff recommend City Council adoption of Ordinance 44-O-21, granting approval of a City initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to establish a definition and regulations for wireless facilities. For Introduction Approved on Consent Agenda P4. Ordinance 48-O-21 Amending Title 6, the Zoning Ordinance, to eliminate the Substitution of Special Use process, modify listed Special Uses in non- residential and non-university districts, The Plan Commission and staff recommend City Council adoption of Ordinance 48-O-21, amending Title 6, the Zoning Ordinance, to eliminate the Substitution of Special Use process, modify listed Special Uses in non-residential and non-university Item removed from Consent Agenda Item approved 9-0 as amended allowing a establish an Administrative Review Use process and Administrative Review Uses in non-residential and non-university districts districts, establish an Administrative Review Use process, and Administrative Review Uses in non- residential and non-university districts. The proposal is staff-initiated at the request of the City Manager and was previously discussed as a Special Order of Business by the City Council on March 22, 2021. For Introduction two year process for Introduction. P5. Ordinance 46-O-21, Amending Portions of the City Code to Extend the Expiration Date of Permitted Uses Within the U2 Zoning District Staff recommends City Council adoption of Ordinance 46-O-21, amending the City Code to extend the expiration date of permitted uses within the U2 zoning district. For Introduction Item failed in Committee P6. Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower Policy Staff recommends City Council adoption of Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower Policy. This ordinance amends the times and days when leaf blowers are permitted to be used in Evanston, modifies the penalty for violating the new rules and eliminates loopholes for non-gasoline powered equipment use. For Introduction Approved on Consent Agenda P7. Ordinance 22-O-21 - 1012-1018 Church Street Planned Development - Northlight Theatre Staff recommends City Council adoption of Ordinance 22-O-21 to extend the time for the commencement of construction of the Planned Development at 1012-1018 Church Street, originally approved on October 14, 2019. The Ordinance would grant a two-year extension for the building permit issuance to October 14, 2023. For Action Approved on Consent Agenda P8. Ordinance 34-O-21, Granting a Special Use for a Mixed-Use Business Model that includes a Business/Vocational School, Sunshine Enterprises, in the I1 Industrial/Office District and oRD Redevelopment Overlay District. The Zoning Board of Appeals recommends the City Council adoption of Ordinance 34-O-21, granting a Special Use for a Mixed-Use Business Model with a Business/Vocational School, Sunshine Enterprises, in the I1 Industrial/Office District and oRD Redevelopment Overlay District. The applicant has Item removed from Consent Agenda Item passes 8-1 (Council Member Rue-Simmons complied with all zoning requirements and meets the Standards for Special Use for these districts. For Action abstained) R1. 20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code, “City of Evanston Code of Ethics and Board of Ethics” Staff recommends City Council adoption of Ordinance 20-O-12, Amending Title 1, Chapter 10 of the Evanston City Code, “City of Evanston Code of Ethics and Board of Ethics”. For Introduction Item removed from Consent Agenda Item approved for Introduction 8-1 (Council Member Suffredin voted No) AP1. Approval of Appointments to Boards, Commissions and Committees Mayor Hagerty recommends City Council approval of the following appointments and reappointment: Paul Polep, Fire Chief and Christopher Voss, Assistant Communications Coordinator to the 911- Emergency Telephone System Board;and Lisa Dziekan reappointment to the Zoning Board of Appeals and Denise Barreto of the Parks and Recreation Board, and Claire McFarland Barber, Bonnie Lockhart, Robin Rue Simmons, and Carlis Sutton to the formed Reparations Commission. The Reparations committee members were jointly selected by Mayor Stephen Hagerty and Mayor- Elect Daniel Biss. For Action Item removed Consent Agenda Item approved 7-1 (Council Member Rue-Simmons abstained) (Council Member Fleming voted No)