HomeMy WebLinkAbout04.12.21 Actions
CITY COUNCIL ACTIONS
City Council
Monday, April 12, 2021
Lorraine H. Morton Civic Center, Virtual
6:30 PM
Absent:
Motions resulting from City Council - Apr 12 2021
Item Item Description Motion Disposition
RC1. Suspension of the Rules Allowing for
Remote Participation
Due to an executive order issued by Governor J.B.
Pritzker, and the ongoing COVID-19 pandemic, staff
recommends a suspension of the rules regarding in-
person attendance requirements for public
meetings, allowing for City Council members and
City staff to participate in this meeting remotely.
For Action
Approved 8-0
SP1. Resolution 41-R-21, Approving the City’s
2021 Action Plan, and Resolution 42-R-21,
Approving the Amended Citizen
Participation Plan
The Housing and Community Development Act
Committee (HCDA) and staff recommend City Council
approval of Resolution 41-R-21, the City’s 2021 Action
Plan, and adoption of the 2021 Community Development
Block Grant, HOME Investment Partnerships, and
Emergency Solutions Grants Program Budgets; and
approval of Resolution 42-R-21, the Amended Citizen
Participation Plan for the 2021 Action Plan.
Approved 8-0
Funding for the 2021 Action Plan totals $2,311,742
comprising 2021 entitlement grant funds and 2020
program income as shown below:
CDBG: 2021 entitlement grant of $1,816,493;
and $74,015 in program income for a total of
$1,890,508
HOME: 2021 entitlement grant of $358,643;
and $45,698 in program income for a total of
$404,341
ESG: 2021 entitlement grant of $155,606
For Action
SP2. Ordinance 38-O-21: 2020 Budget
Amendment
Staff recommends City Council approval of
Ordinance 38-O-21, authorizing the City Manager to
increase the fiscal year 2020 budget by
$14,401,326, to a new total of $335,110,556.
Actual spending from all funds in 2020 was
$282,320,516, which was $38.3 million dollars
below the Adopted Budget. It is required for the
City to adopt a budget amendment after the fiscal
year has been completed only for funds that
exceeded budgeted expenses. Funds with
spending below 2020 budgeted amounts are not
required to be amended, which is why we show an
increase to the overall budget of $14M but actual
spending was $38M under budget. This increase
will occur in only the following funds: Neighborhood
Improvement, Debt Service, Howard-Ridge TIF,
Special Service Area #6, Crown Construction Fund,
Fire Pension, and Police Pension.
For Introduction
Staff provided an
update presentation
regarding the 2020
budget year.
CM1. Approval of the Minutes of the Regular
City Council meeting of March 22, 2021
Staff recommends approval of the minutes of the
Regular City Council meeting of March 22, 2021.
For Action
Approved 8-0
A1. Approval of the City of Evanston Payroll
and Bills
Staff recommends City Council approval of the City
of Evanston Payroll for the period of March 01,
Approved on Consent
Agenda
2021, through March 14, 2021, in the amount of
$2,803,542.05 and March 15, 2021, through March
28, 2021, in the amount of $2,731,473.85 Bills List
for April 13, 2021, in the amount of $3,909,583.35.
For Action
A2. Emergency Contract with Valor
Technologies for the Fire Station No. 4
Emergency Remediation Services
Staff is providing information to the City Council
regarding an emergency contract for the Fire
Station No. 4 remediation services with Valor
Technologies, Inc. (3 North Point Court,
Bolingbrook, IL 60440) in the amount of $34,850.00.
Funding will be provided from the Capital
Improvement Program 2021 General Obligation
Bonds for Facilities Contingency (Account
415.40.4121.65515 – 621009), which has an
FY2021 budget of $600,000, with an estimated
$350,860 remaining.
For Action: Accept and Place on File
Approved on Consent
Agenda
A3. Sole Source Contract with Thyssenkrupp
Elevator Company for Sherman Garage
Elevator Upgrades
Staff recommends City Council approval of a sole
source contract with Thyssenkrupp Elevator
Company (3600 Lacey Rd, Ste. 100 Downers
Grove, IL 60515) for $39,863 for the required
upgrades due to obsolete parts and operating
electronics for the Sherman Plaza Parking Garage
elevators. Thyssenkrupp is the manufacturer of the
elevators, and the City currently contracts with the
company for annual maintenance and service. The
electronics and parts are proprietary, thus requiring
a sole-source contract. Funding will be from the
Parking Fund- Parking System Management - Other
Improvements (Account 505.19.7005.65515), with a
FY2021 budget of $1,750,000 and a YTD balance
of $1,621,785.
For Action
Approved on Consent
Agenda
A4. Contract Award with Anchor Mechanical
Facilities Services for Robert Crown
Staff recommends that City Council authorize the
City Manager to execute a contract with Anchor
Approved on Consent
Agenda
Center HVAC Maintenance Services (RFP
21-01)
Mechanical Facilities Services (255 N. California,
Chicago, IL 60612) to provide HVAC services for
Robert Crown Community Center for a total amount
of $22,680 in FY2021. This contract will be for three
years with an option for two additional one year
renewals. Funding is provided from the Robert
Crown Center – Buildings account
100.30.3030.65510 with a balance of $35,000.00.
For Action
A5. Approval of Contract with Benchmark
Construction Co., Inc. for 2021 CIPP
Sewer Rehabilitation Contract A (Bid No.
21-10)
Staff recommends that City Council authorize the
City Manager to execute an agreement with
Benchmark Construction Co., Inc. (2260 Southwind
Boulevard, Bartlett IL 60103) for 2021 CIPP Sewer
Rehabilitation Contract A (Bid No. 21-10) in the
amount of $173,684.00. Funding for this project is
from the Sewer Fund (Account No.
515.40.4535.62461 – 421005), which has an
approved FY 2021 budget of $700,000, all of which
is remaining.
For Action
Approved on Consent
Agenda
A6. Approval of Contract Award with
Hacienda Landscaping for McCulloch
Park Renovations (Bid 21-06)
Staff recommends City Council authorize the City
Manager to execute a contract with Hacienda
Landscaping, Inc. (17840 Grove Road, Minooka,
Illinois 60447) for the McCulloch Park Renovation
Project (Bid 21-06) in the amount of $890,636.00.
Funding will be provided through the Capital
Improvement Program 2021 General Obligation
Bond (Account No. 415.40.4121.65515 - 519004),
which has an FY2021 budget of $1,000,000, all of
which is remaining.
For Action
Approved on Consent
Agenda
A7. Approval of Contract with Hacienda
Landscaping for Robert Crown
Playground (Bid 21-07)
Staff recommends the City Council authorize the
City Manager to execute an agreement with
Hacienda Landscaping (17840 Grove Rd, Minooka,
IL 60447) in the amount of $404,044.00 for
Approved on Consent
Agenda
construction of the Robert Crown Playground (Bid
21-07). Funding will be provided by a donation from
the Friends of the Robert Crown Center through the
Robert Crown Construction Fund (Account No.
416.40.4160.65515 – 521003).
For Action
A8. Approval of Contract with AECOM
Technical Services, Inc. for the
Development of a Water Utility Continuity
of Operations Plan (RFP 20-55)
Staff recommends City Council authorize the City
Manager to execute an agreement with AECOM
Technical Services, Inc. (1600 Perimeter Park
Drive, Suite 400, Morrisville, NC 27560) to develop
a Water Utility Continuity of Operations Plan (RFP
20-55) in the not-to-exceed amount of $119,906.
Funding is provided by the Water Production
Business Unit (Account 510.40.4200.62180), which
has an approved FY 2021 budget of $355,000 and
a YTD balance of $256,848.11.
For Action
Approved on Consent
Agenda
A9. Approval of Contract with Core & Main LP
for the Purchase of a Filter Backwash
Valve with Hydraulic Actuator (Bid No. 21-
05)
Staff recommends City Council authorize the City
Manager to execute an agreement with Core &
Main LP (29950 N Skokie Hwy, Lake Bluff, IL
60044) to provide a filter backwash valve with
hydraulic actuator (Bid No. 21-05) in the amount of
$28,161.00. Funding is provided by the Water
Capital Outlay Business Unit (Account
510.40.4230.65702), which has an approved FY
2021 budget of $187,000, and a YTD balance of
$187,000.
For Action
Approved on Consent
Agenda
A10. Approval of a One Year Contract
Extension with Herrera Landscape and
Snow Removal, Inc. for the 2021 Green
Bay Road Landscape Maintenance
Program (20-15).
Staff recommends City Council authorize the City
Manager to execute a one year contract extension
with Herrera Landscape and Snow Removal, Inc.,
(8836 Lincolnwood Drive, Evanston, IL 60203) for
the 2021 Green Bay Road Landscape Maintenance
Program in the amount of $28,351.50. Funding for
this program is from the General Fund - Public
Approved on Consent
Agenda
Works/Greenways (Account 100.40.4330.62195),
which has FY 2021 budget amount of $162,000,
with a balance of $106,785 available.
For Action
A11. Approval of One Year Contract Extension
with Herrera Landscape and Snow
Removal, Inc. for 2021 Streetscape and
Landscape Maintenance Services (Bid 19-
14).
Staff recommends City Council authorize the City
Manager to execute a one year contract extension
with Herrera Landscape and Snow Removal,
Inc.,(8836 Lincolnwood Drive, Evanston, IL 60203)
for the 2021 Streetscape and Landscape
Maintenance services in the amount of $38,420.00.
Funding for this project will come from the General
Fund - Public Works/Greenways (Account
100.40.4330.62195) in the amount of $38,420.00
which has a FY 2021 budget mount of $162,000,
with balance of $106,785 available.
For Action
Approved on Consent
Agenda
A12. Approval of Contract Award with
Landscape Concepts Management (31745
N. Alleghany Road, Grayslake, IL 60030)
for the FY 2021 Tree and Stump Removal
Contract (Bid 21-11)
Staff recommends City Council authorize the City
Manager to execute a one year contract for tree and
stump removal services with Landscape Concepts
Management (31745 N. Alleghany Road,
Grayslake, IL 60030) in the amount of $97,240.00.
Funding for this project will come for the General
Fund - Public Works/Forestry (Account
100.40.4320.62385) in the amount of $97,240.00
which has a current FY 2021 budget amount of
$100,000, all of which remains available.
For Action
Approved on Consent
Agenda
A13. Amendment to the Entrepreneurship
Emergency Assistance Grant Program
Guidelines
Economic Development staff recommends City
Council approval of the amendment to the
Entrepreneurship Emergency Assistance Grant
Program guidelines for FY 2021.
For FY 2021, the Entrepreneurship Support
Account (100.15.5300.62664) was allotted $50,000.
For Action
Approved on Consent
Agenda
A14. Approval of Entrepreneurship Emergency Economic development staff recommends City Approved on Consent
Assistance Funding Requests Council approval of financial assistance to 11
eligible applicants of the Entrepreneurship Support
Program totaling $32,430.75. For FY 2021, the
Entrepreneurship Support Account
(100.15.5300.62664) was allotted $50,000. To date,
$12,176.34 has been awarded.
For Action
Agenda
A15. Request for Funding for the 2021 Great
Merchants Grant Program (RFP 21-04)
Economic Development staff recommends City
Council approval to provide financial assistance
through the Great Merchants Grant Program,
totaling $60,590.76, to the following Evanston
business districts and affinity groups: Howard Street
Business Association - $10,000; West Village
Business Association - $6,936; West End Business
Association - $7,297; Hill Arts Business District -
$8,661.76; Central Evanston Business Association -
$7,598; Maple Foster Business District - $10,000;
Noyes Business District - $7,598; and Black
Business Consortium Evanston North Shore -
$2,500. Economic Development staff also
recommends approval to execute a contract with
Herrera Landscape Snow Removal (8836
Lincolnwood Dr., Evanston, IL 60203) in the amount
of $51,898 to deliver landscaping services to the
business districts. Staff recommends utilizing the
Economic Development Business District
Improvement Program (Account
100.15.5300.65522). The approved 2021 Fiscal
Year Budget allocated $150,000 to this account.
The balance remains $150,000.
For Action
Approved on Consent
Agenda
A16. Resolution 39-R-21, Extending the
Declared State of Emergency to June 14,
2021
Staff recommends City Council adoption of
Resolution 39-R-21, extending the declared state of
emergency to June 14, 2021.
For Action
Approved on Consent
Agenda
A17. Resolution 43-R-21, Authorizing
Settlement in Johnson, et al, v. City of
Evanston, et al.
Staff recommends City Council approval of
Resolution 43-R-21, authorizing the City of
Evanston to issue a settlement payment pursuant to
a settlement agreement and release in Johnson, et
al. v. City of Evanston, et al. (Case no. 20-cv-2736)
Funding will be provided from the Insurance Fund
Settlement Costs - Liability (Account
605.99.7800.62260).
For Action
Item removed from
Consent Agenda
Item passes 7-1
(Ald. Suffredin voted
No)
A18. Resolution 40-R-21, Designating the
Portion of Priarie Ave Between Grant St.
And Colfax St. with the Honorary Street
Name Sign, “Miss Dorothy” Headd Way
The Parks and Recreation Board recommend City
Council adoption of Resolution 40-R-21,
Designating the Portion of Priarie Ave Between
Grant St. And Colfax St. with the Honorary Street
Name Sign, “Miss Dorothy” Headd Way. Three
street signs are made for the honoree. One sign is
installed at each end of the designated one block
area and the third sign is given to the honoree. The
approximate total cost to create all three signs is
$200. Funds for the honorary street name sign
program is budgeted in the Public Works Agency,
Public Service Bureau - Traffic Operations'
materials fund (Account 100.40.4520.65115) which
has a fiscal year 2021 budget of $58,000 and a year
to date balance of $50,000.
For Action
Item removed from
Consent Agenda
Item passes 8-0
A19. Resolution 44-R-21, Authorizing the City
Manager to Waive the Standard
Purchasing Process for Improvements at
Evanston Fire Station No. 4 to Expedite
the Construction Process
Staff recommends City Council adoption of
Resolution 44-R-21, Authorizing the City Manager
to Waive the Standard Purchasing Process for
Improvements at Evanston Fire Station No. 4 to
Expedite the Construction Process.
For Action
Approved on Consent
Agenda
A20. Approval of Resolution 8-R-21
Authorizing the City Manager to Initiate a
Request for Proposal Process for the
repurposing of City-Owned Real Property
Staff recommends City Council approval of
Resolution 8-R-21 Authorizing the City Manager to
Initiate a Request for Proposal Process for the
repurposing of City-Owned Real Property Located
Approved on Consent
Agenda
Located at 506 South Boulevard at 506 South Boulevard.
For Action
A21. Ordinance 27-O-21, Amending Title 10,
Chapter 11, Section 18, Schedule XVIII (P)
Residents Only Parking Districts
Staff recommends City Council adoption of
Ordinance 27-O-21, amending Title 10, Chapter 11,
Section 18, Schedule XVIII (P) “Residents Only
Parking Districts.” This Ordinance will amend
parking on Sheridan Square to allow for non-permit
parking between 6:00 am and 9:00 pm with a three
(3) hour maximum on the east side of Sheridan
Square from Garden Park to Sheridan Road.
For Introduction
Approved on Consent
Agenda
A22. Ordinance 31-O-21, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1526
Staff recommends City Council adoption of
Ordinance 31-O-21, To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No. 1526. Funding will be from the
Special Assessment Fund (Account
420.40.6000.65515 – 421023), which has an
approved FY 2021 budget of $500,000 and a YTD
balance of $500,000.
For Action
Approved on Consent
Agenda
A23. Ordinance 26-O-21: Educational Facility
Revenue Bonds for Roycemore School
Staff recommends City Council approval of
Ordinance 26-O-21, Approving and authorizing the
issuance and sale of not to exceed $11,000,000
aggregate principal amount of Educational Facility
Revenue Bonds, Series 2021 of the City of
Evanston, Illinois for the benefit of Roycemore
School. The City will not incur a liability to repay this
debt in the event of a default by Roycemore. This
debt does not appear in the City’s financial balance
sheet, but appears only as a note to our financial
statements. The attached Ordinance outlines the
fact that the bonds are not an indebtedness or
obligation of the City, and no owner of the Bonds
has the right to compel the City for payment of the
Bonds.
Approved on Consent
Agenda
For Action
P1. Ordinance 22-O-21 - 1012-1018 Church
Street Planned Development - Northlight
Theatre
Staff recommends City Council adoption of
Ordinance 22-O-21 to extend the time for the
commencement of construction of the Planned
Development at 1012-1018 Church Street, originally
approved on October 14, 2019. The Ordinance
would grant a two-year extension for the building
permit issuance to October 14, 2023.
For Introduction
Approved on Consent
Agenda
P2. Ordinance 34-O-21, Granting a Special
Use for a Mixed-Use Business Model that
includes a Business/Vocational School,
Sunshine Enterprises, in the I1
Industrial/Office District and oRD
Redevelopment Overlay District
The Zoning Board of Appeals recommends the City
Council adoption of Ordinance 34-O-21, granting a
Special Use for a Mixed-Use Business Model with a
Business/Vocational School, Sunshine Enterprises,
in the I1 Industrial/Office District and Ord
Redevelopment Overlay District. The applicant has
complied with all zoning requirements and meets
the Standards for Special Use for these districts.
For Introduction
Item removed from
Consent Agenda
Item passes for
Introduction 7-0
(Ald. Rue Simmons
Abstained)
P3. Ordinance 29-O-21, Granting a Special
Use Permit for a Type 2 Restaurant, Deep
Purpl Acia Bowl, at 630 Davis St. in the D2
Downtown Retail Core District.
The Zoning Board of Appeals and staff recommend
City Council adoption of Ordinance 29-O-21
granting a Special Use Permit for a Type 2
Restaurant, Deep Purpl Acia Bowl, at 630 Davis St.
in the D2 Downtown Retail Core District. The
applicant has complied with all zoning requirements
and meets all of the Standards for Special Use for
this district.
For Action
Approved on Consent
Agenda
P4. Ordinance 30-O-21 Granting a Special Use
Permit for a Commercial Indoor
Recreation Facility Located at 1801-1803
Central Street in the B1a Business District
and oCSC Central Street Corridor Overlay
District
The Zoning Board of Appeals (ZBA), and staff
recommend City Council approval for a special use
permit for Indoor Commercial Recreation, in the
B1a Business District and oCSC Central Street
Corridor Overlay District, with conditions.
For Action
Approved on Consent
Agenda