HomeMy WebLinkAbout03.22.21 Actions
CITY COUNCIL ACTIONS
City Council
Monday, March 22, 2021
Lorraine H. Morton Civic Center, Virtual
5:30 PM
Absent:
Motions resulting from City Council - Mar 22 2021
Item Item Description Motion Disposition
RC1. Suspension of the Rules Allowing for
Remote Participation
Due to an executive order issued by Governor J.B.
Pritzker, and the ongoing COVID-19 pandemic, staff
recommends a suspension of the rules regarding in-
person attendance requirements for public
meetings, allowing for City Council members and
City staff to participate in this meeting remotely.
For Action
Approved 9-0
P1.
Public Hearing: TEFRA Hearing for
Educational Facility Revenue Bonds
(Roycemore School)
City Council will conduct a public hearing to receive
public comments regarding the proposed issuance
by the City of revenue bonds for the benefit of
Roycemore School, an Illinois not for profit
corporation.
For Discussion
Residents provided
comments regarding
the proposed
issuance of revenue
bonds of Roycemore
School.
SP1. Approval of the 2020 Consolidated
Annual Performance Evaluation Report
for the City's Community Development
Block Grant, HOME Investment
Partnerships, Emergency Solutions Grant
Programs
The Housing & Community Development Act
Committee and staff recommend City Council
approval of the 2020 Consolidated Annual
Performance and Evaluation Report (CAPER). The
CAPER must be submitted to the Chicago Field
Office of the U.S. Department of Housing and
Urban Development by March 31, 2021.
For Action
Approved 9-0
SP2. Amendment to City Code Title 6
Regarding Special Uses to assist with
COVID-19 Pandemic Economic Recovery
and Commercial Development in
Evanston's Merchant Districts
Staff seeks City Council direction on a potential text
amendment to the Special Use regulations and
requirements of the City Code (Title 6, Zoning
Ordinance) to assist businesses and property
owners with post pandemic economic recovery and
the general economic restructuring occurring in
Evanston's merchant districts.
For Discussion
Referred to the
Planning
Commission and
Approved 9-0
SP3. Adoption of Resolution 37-R-27,
Authorizing the Implementation of the
Evanston Local Reparations Restorative
Housing Program and Program Budget
The Reparations Subcommittee recommends City
Council adopt Resolution 37-R-21 to authorize the
implementation of the Local Reparations
Restorative Housing Program and the initial
program budget of $400,000. Funding will be
provided from the Local Reparations Fund (Account
177.15.1595.62490).
For Action
Approved 8-1
(Ald. Fleming voted
No.)
CM1. Approval of the Minutes of the Regular
City Council meeting of March 8, 2021
Staff recommends approval of the minutes of the
Regular City Council meeting of March 8, 2021
For Action
Approved 9-0
A1. Approval of the City of Evanston Payroll,
Bills List, and Credit Card
Staff recommends City Council approval of the City
of Evanston Payroll for the period of February 15,
2021, through February 28, 2021, in the amount of
$2,883,227.51. Bills List for March 23, 2021, in the
amount of $2,730,798.26 and credit card activity for
the period ending January 26, 2021, in the amount
of $142,583.27.
For Action
Approved on Consent
Agenda
A2. Approval of Change Order No. 2 for the
contract with Skyrim Studio, Inc. for the
Robert Crown Community Center and
Library Public Art Contract
Staff recommends that City Council authorize the
City Manager to approve Change Order No. 2 with
Skyrim Studio, Inc. (4340 79th Avenue NW,
Olympia, WA 98502) for the public art contract at
the Robert Crown Community Center and Library.
This change order will not increase the existing
contract price. This change order will increase the
contract period by 60 calendar days, extending the
date of substantial completion from April 30, 2021,
to June 29, 2021. Funding for this project is from
the Crown Construction Fund (Account
416.40.4160.65515 – 616017).
For Action
Approved on Consent
Agenda
A3. Approval of a Contract Extension with
Patriot Pavement Maintenance for the
Crack Sealing Program
Staff recommends City Council authorize the City
Manager to execute a one-year contract extension
for crack sealing services with Patriot Pavement
Maintenance (825 Segers Rd., Des Plaines, IL
60016), in the amount of $80,000. This contract
award is part of a bid let by the Municipal Partnering
Initiative. Funding for this work will come from the
Motor Fuel Tax Fund (Account 200.40.5100.62509),
which has an FY 2021 budget of $120,000, of which
all still remains.
For Action
Approved on Consent
Agenda
A4.
Approval of a One-Year Contract
Extension with J.A. Johnson Paving
Company for the 2021 Street Patching
Program
Staff recommends that City Council authorize the
City Manager to execute a one year contract
extension for pavement patching with J. A. Johnson
Paving Company (1025 E. Addison Ct., Arlington
Heights, Illinois) in the amount of $470,000.
Funding will be from the Capital Improvement Fund
2021 General Obligation Bonds (Account
415.40.4121.65515 – 421015), which has an FY
2021 budget of $470,000, all of which remains.
For Action
Approved on Consent
Agenda
A5. Approval of a One-Year Contract
Extension with Precision Pavement
Marking, Inc. for the 2021 Pavement
Marking Program
Staff recommends City Council authorize the City
Manager to execute a one-year contract extension
for pavement markings with Precision Pavement
Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the
amount of $120,000. This contract is part of a bid let
by the Municipal Partnering Initiative (MPI). Funding
for this work will come from the Capital
Improvement Fund 2021 General Obligation Bonds
(Account 415.40.4121.65515-421014), with a
budget of $120,000, all of which is remaining.
For Action
Approved on Consent
Agenda
A6. Approval of Contract Award with Builders
Asphalt for the Single Source Purchase of
Hot Mix Asphalt
Staff recommends that City Council authorize the
City Manager to execute a one-year single source
contract for the purchase of Hot Mix Asphalt with
Builders Asphalt (4413 Roosevelt Road Suite 108,
Hillside, IL 60162) in the amount of $51,000.
Funding for this purchase will be provided by four
separate accounts as follow: General Fund - Public
Works/Streets (Account 100.40.4510.65055) in the
amount of $12,600; Motor Fuel Tax Fund
(200.40.5100.65055) in the amount of $11,900;
Water Fund (Account 100.40.4540.65051) in the
amount of $17,500; Sewer Fund (Account
515.40.4530.65051) in the amount of $9,000.
For Action
Approved on Consent
Agenda
A7. Approval of a Contract Extension to the
Agreement with Interra Inc. for Material
Testing Services (RFP 20-10)
Staff recommends the City Council authorize the
City Manager to execute a one-year contract
extension to the agreement with Interra, Inc. (600
Territorial Drive, Suite G, Bolingbrook, IL 60440) for
Material Testing Services (RFP 20-10) for various
capital infrastructure improvement projects in the
not-to-exceed amount of $150,000. Funding will be
provided from the 2021 General Obligation Bonds,
Water Fund, MFT Fund, Parking Fund, and Sewer
Fund, depending on the project. A detailed
Approved on Consent
Agenda
summary of the total anticipated 2021 funding
breakdown is included in the memo below.
For Action
A8. Approval of Change Order No. 6 to the
Engineering Services Agreement with
CDM Smith for the Treated Water Storage
Replacement Project (15-55)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 6 to the
agreement with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) for the Treated Water
Storage Replacement Project Engineering Services
(15-55). This will extend the contract time by 92
days from the current completion date of March 31,
2021 to July 1, 2021. There is no change in
contract price. Funding for this project is from the
Water Fund, Capital Improvement Account
513.71.7330.62145 -733107, which has an FY 2021
budget of $100,000.00. The City has obtained a
$20,556,256 loan at an interest rate of 1.84% from
the Illinois Environmental Protection Agency (IEPA)
to fund all eligible engineering and construction
costs. City staff will seek to revise the loan amount
at the completion of the project if needed to reflect
final eligible construction costs.
For Action
Approved on Consent
Agenda
A9.
Resolution 36-R-21, Authorizing the City
Manager to Execute an Emergency
Contract and Payments to Garland/DBS
Inc. for Emergency Roof Rehabilitation for
the City of Evanston Fire Station No. 4
Staff recommends City Council adoption of
Resolution 36-R-21, Authorizing the City Manager
to Execute an Emergency Contract and Payments
to Garland/DBS Inc. for Emergency Roof
Rehabilitation for the City of Evanston Fire Station
No. 4. Funding will be provided from the Capital
Improvement Program 2021 General Obligation
Bonds for Facilities Contingency (Account
415.40.4117.65515 – 621009), which has an
FY2021 budget of $600,000, with an estimated
$556,209 remaining.
For Action
Approved on Consent
Agenda
A10. Approval of an Emergency Contract with
Garland/DBS for Roof Improvements Fire
Station No. 4.
Staff recommends the City Council authorize the
City Manager to execute an emergency contract
with Garland/DBS (3800 East 91st Street,
Cleveland, OH 44105) in the amount of $222,220.
Funding will be provided from the Capital
Improvement Program 2021 General Obligation
Bonds for Facilities Contingency (Account
415.40.4121.65515 - 621009), which has an FY
2021 budget of $600,000, with an estimated
$556,209 remaining.
For Action
Approved on Consent
Agenda
A11. Resolution 30-R-21, Authorizing the City
Manager to Execute the Grant Agreement
Between Cook County Department of
Animal and Rabies Control, Evanston
Animal Shelter Association ("EASA") and
the City of Evanston
Staff recommends City Council adopt Resolution
30-R-21, Authorizing the City Manager to Execute
the Grant Agreement Between Cook County
Department of Animal and Rabies Control,
Evanston Animal Shelter Association ("EASA") and
the City of Evanston.
For Action
Approved on Consent
Agenda
A12. Approval of Contract with Holabird &
Root for Architectural and Engineering
Services for the Evanston Animal Shelter
Improvement (RFQ 20-53)
Staff recommends the City Council authorize the
City Manager to execute a contract with Holabird &
Root (140 South Dearborn Street, Chicago, Illinois
60603) in the amount of $100,000.00 to provide
architectural and engineering services for Evanston
Animal Shelter Improvements. This project was not
budgeted in FY 2021. However, funding will be
provided from the Capital Improvement Fund 2020
General Obligation Bonds (415.40.4120.62145 -
620016), which has savings from the completion of
other projects.
For Action
Approved on Consent
Agenda
A13. Sole Source Lease Purchase of Dell
Optiplex Desktop and Latitude Notebooks
Staff recommends that the City Council authorize
the sole source, lease-purchase of 120 Dell
OptiPlex small form factor desktop PCs and 15 Dell
Latitude notebook PCs from Dell Financial Services
(1 Dell Way, Round Rock, TX, 78682) for
Approved on Consent
Agenda
$92,047.20. The expense will be spread across
three annual payments of $32,193.51 and will
terminate with a $1 buyout at the end of the three -
year lease term providing the City with full
ownership of the hardware. Funding will be from the
Administrative Services - IT Computer Hardware
Fund (Account 100.19.1932.65555) with a 2021
budget of $226,526.86 and an available YTD
balance of $211,932.94.
For Action
A14. Purchase of Seven (7) Vehicles for
Various City of Evanston Departments
Staff recommends City Council approval to
purchase seven (7) vehicles for the Administrative
Services Department, Public Works Agency, and
the Police Department. The majority of vehicles
being replaced are those subjected to the most
wearing conditions and operations and are
anticipated to require an increased cost to
repair/maintain them, especially as they get closer
to the end of their useful life. Funding for the
purchase in the amount of $440,726.00 will come
from the 2021 Equipment Replacement Fund
(Account 601.19.7780.65550) with an FY budget of
$1,600,000 and a YTD balance of $1,264,200
(approximately $600,000 after the first round of
purchases approved in November 2020).
For Action
Approved on Consent
Agenda
A15. Adoption of Resolution 38-R-21, in
Support of the Passage of the Clean
Energy Jobs Act by the Legislature of the
State of Illinois
Staff recommends City Council adopt Resolution
38-R-21 in support of the passage of the Clean
Energy Jobs Act by the State of Illinois.
For Action
Item removed from
Consent Agenda
Item passes 9-0 vote
A16. Ordinance 31-O-21, To Approve the
Construction of a Local Improvement
Known as Evanston Special Assessment
No. 1526
Staff recommends adoption of Ordinance 31-O-21,
To Approve the Construction of a Local
Improvement Known as Evanston Special
Assessment No. 1526. Funding will be from the
Special Assessment Fund (Account
Approved on Consent
Agenda
420.40.6000.65515 – 421023), which has an
approved FY 2021 budget of $500,000 and a YTD
balance of $500,000.
For Introduction
A17. Ordinance 26-O-21: Educational Facility
Revenue Bonds for Roycemore School
Staff recommends City Council approval of the
ordinance as introduced for purposes of final action
on April 12, 2021. The City will not incur a liability to
repay this debt in the event of a default by
Roycemore. This debt does not appear in the City’s
financial balance sheet, but appears only as a note
to our financial statements. The attached Ordinance
outlines the fact that the bonds are not an
indebtedness or obligation of the City, and no owner
of the Bonds has the right to compel the City for
payment of the Bonds.
For Introduction
Approved on Consent
Agenda
A18. Ordinance 18-O-21, Amending City Code
Section 3-4-6 By Creating A New Class W-
2 Liquor License
Liquor License Commissioner and Staff recommend
City Council adoption of Ordinance 18-O-21,
amending City Code section 3-4-6 by creating a
new Class W -2 liquor license. Alderman Revelle
requests suspension of the rules for introduction
and action at the March 22, 2021 City Council
meeting.
For Introduction and Action
Approved on Consent
Agenda
A19. Ordinance 25-O-21, Amending the City
Code to Increase the Number of Class J
Liquor Licenses from Two to Three for
Double Clutch Brewing Company, LLC
dba Double Clutch Brewing Company,
2121 Ashland Avenue
Staff recommends City Council adoption of
Ordinance 25-O-21, amending the City Code to
increase the number of Class J liquor licenses from
two to three for Double Clutch Brewing Company.
Alderman Rue Simmons requests suspension of the
rules for Introduction and Action at the March 22,
2021 City Council meeting.
For Introduction and Action
Item removed from
Consent Agenda
Item passes 9-0
A20. Ordinance 15-O-21, Sale of Surplus
Property Fleet Vehicles Owned by the City
of Evanston
Staff recommends that City Council adopt
Ordinance 15-O-21, directing the City Manager to
offer the sale of vehicles owned by the City through
Approved on Consent
Agenda
public auction through GovDeals, an online auction
system utilized by government agencies and other
subsequent America’s Online Auction. These
vehicles have been determined to be surplus due to
new vehicle replacements being placed into service
or vehicles that had to be taken out of service for
safety reasons with the intention of eventual
replacement. City Manager requests suspension of
the Introduction and Action rules at the March 22,
2021, City Council meeting.
For Introduction and Action
PD1. Vacation Rental License for 1538 Fowler
Avenue
Staff recommends City Council approval of a
Vacation Rental License for the property located at
1538 Fowler Avenue. Staff believes the Vacation
Rental meets all of the Standards and Procedures
for license approval. For Action
Approved on Consent
Agenda
PD2. Ordinance 28-O-21, granting a Special
Use Permit for a Type 2 Restaurant, Ali's
Halal Eatery, at 955 Howard St. in the B2
Business District
The Zoning Board of Appeals and staff recommend
City Council adoption of Ordinance 28-O-21
granting a Special Use Permit for a Type 2
Restaurant, Ali's Halal Eatery, at 955 Howard St. in
the B2 Business District. The applicant has
complied with all zoning requirements and meets all
of the Standards for Special Use for this district.
For Introduction
Item removed from
Consent Agenda
Motion made to
suspend the rules to
allow for Introduction
and Action. Motion
passes 9-0
Motion made to
Approve Action 9-0
PD3. Ordinance 29-O-21, Granting a Special
Use Permit for a Type 2 Restaurant, Deep
Purpl Acia Bowl, at 630 Davis St. in the D2
Downtown Retail Core District
The Zoning Board of Appeals and staff recommend
City Council adoption of Ordinance 29-O-21
granting a Special Use Permit for a Type 2
Restaurant, Deep Purpl Acia Bowl, at 630 Davis St.
in the D2 Downtown Retail Core District. The
applicant has complied with all zoning requirements
and meets all of the Standards for Special Use for
this district.
Approved on Consent
Agenda
For Introduction
PD4. Ordinance 30-O-21 Granting a Special Use
Permit for a Commercial Indoor
Recreation Facility Located at 1801-1803
Central Street in the B1a Business District
and oCSC Central Street Corridor Overlay
District
The Zoning Board of Appeals (ZBA), and staff
recommend City Council approval for a special use
permit for Indoor Commercial Recreation, in the
B1a Business District and oCSC Central Street
Corridor Overlay District, with conditions.
For Introduction
Approved on Consent
Agenda
PD5. Ordinance 13-O-21, A Zoning Text
Amendment to Permit the Establishment
and Regulation of Efficiency Homes
Plan Commission and staff recommend City Council
adoption of Ordinance 13-O-21, A Zoning Text
Amendment to Permit the Establishment and
Regulation of Efficiency Homes. This establishes a
definition for Efficiency Homes (Section 6-18-3) and
establishes regulations for their construction and
use within residential districts (Section 6-8; Section
6-16).
For Action
Item removed from
Consent Agenda
Item passes 9-0
E1. Resolution 18-R-21 Approval of
Recommendation to Reinstate the
Evanston Storefront Modernization
Program
The Economic Development Committee and staff
recommend City Council reinstate and allocate
$50,000 in funding to the Evanston Storefront
Modernization Program. Funding would be provided
from the Business District Improvement Fund G/L #
100.15.5300.65522 in the amount of $50,000. Staff
also recommends utilizing Tax Increment District
Financing (TIF) whenever applicable.
For Action
Approved on Consent
Agenda
E2. Resolution 35-R-21 Scheduling a Public
Meeting to be Conducted as Required by
the Tax Increment Allocation
Redevelopment Act for the Proposed
Five-Fifths TIF District
Staff recommends City Council adoption of
Resolution 35-R-21, authorizing the scheduling of a
public meeting for the proposed Five-Fifths Tax
Increment Finance (TIF) District as required in State
of Illinois Section 65 ILCS5/11-74.4-6 (e).
For Action
Approved on Consent
Agenda
H1. Alternative Emergency Response
Subcommittee Report
The Human Services Committee and the
Alternatives to 911 Subcommittee recommends City
Council direct staff to draft and release a request for
proposals (RFP) for alternative emergency
Approved on Consent
Agenda
response services and accept this report and place
it on file.
For Action
App1. Approvals of Appointments on Boards,
Commissions, and Committees
The Mayor recommends City Council approval of
appointments to the 911-Emergency Telephone
System Board - David Blatt; to the Arts Council -
Kristin Fabian DeCastro and Taichi Fukmura;
Mental Health Board - Amanda Ngola; to the
M/W/EBE Development Committee - Jared Davis,
Bonaventure Fandohn, and Angela Pennisi; to the
Plan Commission - Matt Rodgers; and to the
Preservation Commission - Sarah Dreller and John
Jacobs.
For Action
Approved on Consent
Agenda