HomeMy WebLinkAbout09.27.21 ActionsCITY COUNCIL ACTIONS
City Council
Monday, September 27, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Absent:
Motions resulting from City Council - Sep 27 2021
Item Item Description Motion Disposition
SP1.Water & Sewer Fund Update Staff is seeking direction from the City Council on
future water and sewer rate increases, capital
improvement projects, and debt service. Staff will
provide a presentation at the City Council meeting.
For Discussion
Staff provided a
water & sewer Fund
update/presentation
SP2.Dog Park Planning Discussion Staff is seeking direction from the City Council on
the next steps in the development of a new dog
park located in the City of Evanston. Staff will
provide a presentation at City Council. Funding is
budgeted in the Capital Improvement Fund,
including $85,000 in 2020 Good Neighbor Funds
Direction provided to
staff.
and $25,000 in 2021 General Obligation Bonds. All
of this funding remains.For Discussion
SP3.Evanston Animal Shelter Improvements Staff requests the City Council review design
options and provide direction for the Evanston
Animal Shelter Improvements, which will set the
budget for the project.Staff is recommending 2
options for the level of service for the shelter and 2
options for the level of compliance with
sustainability goals for the City Council to select
from. A presentation will be provided.
For Discussion
Direction provided to
staff.
CM1.Approval of the Minutes of the Regular
City Council meeting of September 13,
2021
Staff recommends approval of the minutes of the
Regular City Council meeting of the Regular City
Council meeting of September 13, 2021
For Action
Approved 9-0
A1.Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending July 26, 2021, in the
amount of $10,931.49.
For Action
Item removed from
Consent Agenda
Item passes 7-0
(Council Member
Suffredin abstained)
A2.Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of August 16,
2021, through August 29, 2021, in the amount of
$2,794,045.86, August 30, 2021, through
September 12, in the amount of $2,909,858.21 Bills
List for September 28, 2021, in the amount of
$1,562,906.33 and credit card activity for the period
ending July 26, 2021, in the amount of
$178,282.61.
For Action
Approved on
Consent Agenda
A3.Approval of Evanston Cradle to Career
Annual Payment
Staff recommends City Council authorize the City
Manager to execute the annual payment of $50,000
to support the ongoing efforts of Evanston Cradle to
Career located at 2010 Dewey, Evanston, Illinois
60201. The funding for the annual support is in
account 100.30.3005.62647 which has a budget of
$50,000 with a balance of $50,000.
For Action
Item remained in
Committee.
A4.Approval of a Contract with
Thermosystems, Inc. / Daikin Applied
Americas, Inc. for HVAC Improvements at
the Evanston Water Utility Administrative
Offices
Staff recommends that City Council authorize the
City Manager to execute a contract with
Thermosystems, LLC (960 N. Industrial Drive, Unit
1, Elmhurst, IL. 60124) for HVAC Improvements at
the Evanston Water Utility Administrative Officesin
the amount of $562,534.00. Funding is provided
from the Water Fund (Account 513.71.7330.65515 -
720003). There is an approved FY 2021 budget of
$150,000, all of which is available to be committed
to this project. The remaining funding in the
amount of $412,534 will need to be approved as
part of the 2022 budget.
For Action
Approved on
Consent Agenda
A5.Approval of Change Order No.1 to the
contract with Christy Webber & Company
for Landscape Maintenance at Crown
Park (Bid 20-47)
Staff recommends that City Council authorize the
City Manager to execute Change Order No. 1 to the
contract with Christy Webber & Company (2900 W.
Ferdinand Street, Chicago, Illinois 60612) for
landscape maintenance at Crown Park (Bid 20-47).
This change order will increase the contract amount
by $31,912.13 from $110,430.00 to
$142,342.13.Funding will be from the Crown
Construction Fund (Account 416.40.4160.62145 -
616017). The cost of this change order will be
deducted from the total cost of the original Robert
Crown Community Center construction contract.
For Action
Item removed from
Consent Agenda
Item passes 6-3
(Councilmembers:
Fleming, Kelly and
Reid voted No)
A6.Approval of Sole Source Contract
Renewal with CDW for Cisco SmartNet
Support Services
Staff recommends City Council approval of the
purchase of Cisco SmartNet annual licenses,
hardware, and software support from CDW (120 S.
Riverside, Chicago, IL 60606) for $72,594.90. This
agreement provides support for the City’s essential
enterprise computer networking and information
security systems. Funding for the purchase will be
from the IT Computer Software Fund (Account
100.19.1932.62340) with a budget of $825,800 and
a YTD balance of $148,241.73.
For Action
Approved on
Consent Agenda
A7.Purchase of an Ambulance for the Fire
Department, Two Buses for Parks &
Recreation Department, and Two Trucks
and a Forklift for the Public Works
Agency
Staff recommends City Council approval for the
cooperative joint purchasing agreements (i.e.,
Sourcewell, Suburban Purchasing
Cooperative)/competitive pricing purchases for
vehicle replacements in 2022. Funding for the
purchase of the 2021 bus will be from the 2021
Equipment Replacement Fund (Account
601.19.7780.65550) with a budget of $1,600,000
and a YTD balance of $346,448. The remainder of
the vehicles will be from the 2022 Equipment
Replacement Fund (Account 601.19.7780.65550)
with an estimated budget of $2,000,000. In addition,
funding for the forklift purchase will be from the
2022 Water Fund - Automotive Equipment (Account
510.40.4230.6555) with an estimated budget of
$24,000.
Item removed from
Consent Agenda
Item passes 9-0
For Action
A8.2020 Single Audit Report Staff recommends City Council review and place on
file the Single Audit report for the fiscal year ending
December 31, 2020.
For Action: Accept and Place on File
Approved on
Consent Agenda
A9.Request for Qualifications for
Administrative Hearing Officers (RFQ
21-28)
Staff recommends that City Council authorize the
City Manager to negotiate three (3) contracts for
administrative hearing officers. Funding for the
purchase will be from the General Fund (Account
100.15.1585), of which $50,887 is remaining as a
balance.
For Action
Item failed in
committee.
A10.Recommendations for the 2022 Sidewalk
Improvement Program
Staff is providing recommendations for a new
sidewalk program to begin implementation in 2022.
Detailed funding information included is included in
the attached memo.
For Action: Accept and Place on File
Approved on
Consent Agenda
A11.Resolution 90-R-21, Authorizing the
Mayor to Execute an Agreement with
Cooperative Personnel Services dba CPS
HR Consulting to Conduct the City
Manager Search for the City of Evanston
Mayor Biss recommends adoption of Resolution
90-R-21, authorizing the Mayor to execute an
agreement with Cooperative Personnel Services,
dba CPS HR Consulting to conduct the City
Manager Search for the City of Evanston.
For Action
Approved on
Consent Agenda
A12.Resolution 84-R-21, Authorizing the City
Manager to Execute an Intergovernmental
Agreement with the City of Chicago
Outlining Responsibilities for Traffic
Staff recommends City Council adoption of
Resolution 84-R-21, Authorizing the City Manager
to Execute an Intergovernmental Agreement with
the City of Chicago Outlining Responsibilities for
Approved on
Consent Agenda
Signals and Bus Shelters Along Howard
Street
Traffic Signals and Bus Shelters Along Howard
Street
For Action
A13.Resolution 91-R-21: Allocating $850,000
in ARPA Funding to 2021 Equipment
Replacements
Staff recommends adoption of Resolution 91-R-21,
allocating $850,000 in funds from the American
Rescue Plan Act (ARPA) to 2021 Equipment
Replacements.
For Action
Item tabled until
October 25, 2021
A14.Resolution 88-R-21 City of Evanston
Commitments Concerning the Proposed
Five-Fifths TIF District
Staff recommends City Council approval of
Resolution 88-R-21 outlining City of Evanston
Commitments Concerning the Proposed Five-Fifths
TIF District. This is a first of its kind TIF resolution
in Evanston (perhaps in Illinois) and is the result of
a proactive engagement process initiated by
Councilmember Burns.
For Action
Item tabled until
October 25, 2021
A15.Ordinance 65-O-21, Approving a Tax
Increment Redevelopment Plan and
Project for the Five-Fifths Project Area
(TIF#9)
Staff recommends City Council adoption of
Ordinance 65-O-21, Approving a Tax Increment
Redevelopment Plan and Project for the Five-Fifths
Project Area (TIF#9)
For Action
Item tabled until
October 25, 2021
A16.Ordinance 66-O-21, Designating the
Five-Fifths Redevelopment Project Area
Pursuant to the Tax Increment Allocation
Redevelopment Act
Staff recommends City Council adoption of
Ordinance 66-O-21, Designating the Five-Fifths
Redevelopment Project Area
For Action
Item tabled until
October 25, 2021
A17.Ordinance 67-O-21, Adopting Tax
Increment Allocation Financing for the
Five-Fifths Redevelopment Project Area
Staff recommends City Council adoption of
Ordinance 67-O-21, Adopting Tax Increment
Allocation Financing for the Five-Fifths
Redevelopment Project Area
For Action
Item tabled until
October 25, 2021s
A18.Ordinance 85-O-21, Amending City Code
Section 3-4-6 to Add An L-2 Liquor
License Classification
The Liquor Commission recommends City Council
adoption of Ordinance 85-O-21, amending City
Code Section 3-4-6 to add an L-2 liquor license
classification.
For Action
Approved on
Consent Agenda
A19.Ordinance 87-O-21, Vacating the
East-West Alley South of 1815 Ridge
Avenue to 1815 Ridge Avenue, LLC
Staff recommends City Council adoption of
Ordinance 87-O-21, Vacating the East-West Alley
South of 1815 Ridge Avenue to 1815 Ridge
Avenue, LLC.
For Introduction
Approved on
Consent Agenda
A20.Ordinance 93-O-21, Authorizing the City
Manager to Negotiate the Sale Of
City-Owned Real Property Located East
of Central Park Avenue, Between Grant
Street and Payne Street
Staff recommends City Council adoption of
Ordinance 93-O-21, Authorizing the City Manager
to Negotiate the Sale Of City-Owned Real Property
Located East of Central Park Avenue, Between
Grant Street and Payne Street
For Introduction
Approved on
Consent Agenda
A21 Ordinance 96-O-21, Amending Title 4,
Chapter 13 “Floodplain Regulations”
Staff recommends City Council adoption of
Ordinance 96-O-21, Amending Title 4, Chapter 13
“Floodplain Regulations”
For Introduction
Approved on
Consent Agenda
P1.Leaf Blower Policy Update Staff recommends City Council accept and place on
file the leaf blower policy update.
For Action: Accept and Place on File
Approved on
Consent Agenda
P2.Ordinance 92-O-21, Amending Title 2 of
City Code and Codifying the Land Use
Commission
Staff recommends City Council adoption of
92-O-21, Amending Title 2 of the City Code and
Codifying the Land Use Commission. The Land
Use Commission will assume the responsibilities of
the Zoning Board of Appeals (ZBA) and the Plan
Commission, thereby consolidating these two
bodies into one new entity. Once adopted, a
separate ordinance will be prepared for City Council
consideration to strike and replace references to
the ZBA and the Plan Commission for the Land Use
Approved on
Consent Agenda
Commission. The Rules Committee discussed this
at its July 7, 2021 meeting and directed staff to
move forward with the realignment of these two
bodies.
For Introduction
P3.Ordinance 88-O-21, Granting a Special
Use Permit for a Planned Development
Located at 1012 Chicago Avenue In the
C1a Commercial Mixed-Use District
The Plan Commission and staff recommend
adoption of Ordinance 88-O-21 for approval of a
Special Use for a Planned Development and a
Special Use for Dwellings-Multi-family to construct
a 5-story mixed-use building with 5,822 square feet
of ground floor retail, 116 dwelling units, and 58
parking spaces in the C1a Commercial Mixed-Use
District.
For Introduction
Approved on
Consent Agenda
R1.20-O-21, Amending Title 1, Chapter 10 of
the Evanston City Code,“City of Evanston
Code of Ethics and Board of Ethics”
The Rules Committee recommends City Council
adoption of Ordinance 20-O-21, Amending Title 1,
Chapter 10 of the Evanston City Code, “City of
Evanston Code of Ethics and Board of Ethics”.
For Action
Item removed from
Consent Agenda
Item passes 7-2
(Councilmembers:
Reid and Kelly voted
No)