HomeMy WebLinkAbout09.13.21 Actions
CITY COUNCIL ACTIONS
City Council
Monday, September 13, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Absent:
Motions resulting from City Council - Sep 13 2021
Item Item Description Motion Disposition
SP1. 2021 Mid-Year Financial Report Discussion of mid-year 2021 financial report.
For Discussion
Staff presented to
Council a Mid-Year
2021 Financial
Report.
SP2. Resolution 89-R-21, Authorizing the
Appointment of An Interim City Manager
for the City of Evanston
Staff recommends City Council adoption of
Resolution 89-R-21, authorizing the appointment of
an Interim City Manager for the City of Evanston.
For Action
Item tabled until
September 20, 2021
Special Council
meeting.
CM1. Approval of the Minutes of the Regular
City Council meeting of August 9, 2021
and Special City Council meeting of
August 12, 2021
Staff recommends approval of the minutes of the
Regular City Council meeting of August 9, 2021 and
Special City Council meeting of August 12, 2021.
For Action
Approved 9-0
A1. Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending June 26, 2021, in the
amount of $6,495.41.
For Action
Item removed from
Consent Agenda
Item passes 8-0
(Council member
Suffredin abstained)
A2. Approval of the City of Evanston Payroll,
Bills List, and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of July 19, 2021,
through August 1, 2021, in the amount of
$3,207,738.19, August 2, 2021, through August 15,
in the amount of $3,193,790.19 Bills List for
September 14, 2021, in the amount of
$10,017,964.59 and credit card activity for the
period ending June 26, 2021, in the amount of
$253,720.05.
For Action
Approved on Consent
Agenda
A3. Approval of a Contract with Greeley and
Hansen for the Evanston Service Center
Facility Evaluation and Master Plan (RFP
21-24)
Staff recommends that City Council authorize the
City Manager to execute a contract with Greeley
and Hansen (100 S. Wacker Drive, Chicago, IL
60606) for architectural and engineering services
related to the Evanston Service Center Facility
Evaluation and Master Plan (RFP 21-24) with a the
not-to-exceed amount of $236,019.00. Funding will
be provided from the Capital Improvement Fund
2019 General Obligation Bond (Account No.
415.40.4119.62145 - 621007) in the amount of
$125,000 and from the 2021 General Obligation
Bond (Account No. 415.40.4121.62145 - 621007) in
the amount of $125,000. A detailed budget
summary in shown in the attached memo.
For Action
Approved on Consent
Agenda
A4. Approval of Change Order 1 to the
Contract with Hacienda Landscaping for
the Robert Crown Playground
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to
the Contract with Hacienda Landscaping (17840
Grove Road, Minooka, Illinois 60447) for the Robert
Approved on Consent
Agenda
Crown Playground. This change order will extend
the project's completion deadlines by seventy-one
(71) calendar days. This change order will not
increase the contract price.
For Action
A5. Approval of a Contract Extension with
Morton Salt Company for the purchase of
Rock Salt for the 2021/22 winter season
Staff recommends City Council authorize the City
Manager to execute a one-year contract extension
for the purchase of up to 7,500 tons of rock salt
from Morton Salt Company (123 N. Wacker Drive,
Chicago IL) at a cost of $62.16 per ton, for a winter
season (2021/22) with an estimated total cost of
$466,200.00. Funding for this purchase will be
provided from the Snow and Ice Control Account
within the MFT Fund (Account 200.40.5100.65015).
Staff will request a FY2022 budget allocation of
$625,000.00 for the purchase of the estimated
7,500 tons of salt needed and other deicing agents.
For Action
Approved on Consent
Agenda
A6. Approval of a Contract with CDM Smith
Inc. for Lead Service Line Replacement
Plan and Pilot Implementation (RFP 21-29)
Staff recommends the City Council authorize the
City Manager to execute an agreement with CDM
Smith Inc. (125 South Wacker, Suite 700, Chicago,
IL 60606) for Lead Service Line Replacement Plan
and Pilot Implementation (RFP 21-29) in the
amount of $1,140,940.00. Funding for this project is
from the Water Fund (Account No.
513.71.7330.62145 – 421031), which has an FY
2021 budget of $350,000. Additional funding will be
budgeted in future years. City staff intends to
pursue a low interest loan from the Illinois
Environmental Protection Agency (IEPA) State
Revolving Fund (SRF). The loan is only issued
after the design is complete and a contractor has
been selected. If the City is successful in obtaining
the loan, eligible engineering and construction costs
would be funded by the loan.
Approved on Consent
Agenda
For Action
A7. Approval of Contract with CDM Smith,
Inc. for Corrosion Control Study Services
(RFP 21-26)
Staff recommends City Council authorize the City
Manager to execute a two year agreement with
CDM Smith, Inc. (125 South Wacker Drive, Suite
700, Chicago, Illinois 60606) for corrosion control
study services (RFP 21-26) in the not-to-exceed
amount of $974,500. Funding is provided by the
Water Fund (513.71.7330.62145 - 721006). This
project was not budgeted in FY 2021, but funding is
available. Future funding will be included as part of
the FY2022 and FY2023 budget requests.
For Action
Approved on Consent
Agenda
A8. Approval of Purchase Order Increase for
Volleyball Instruction at the Chandler-
Newberger Center
Staff recommends the City Council authorize the
City Manager to approve an increase in Purchase
Order #2021-244 by $35,000 for EVP Academies,
LLC (206 Lindenwood Dr. Michigan City, IN 46360).
Expenses will be charged to Chandler-Newberger
Business Unit 100.30.3035.62505 (Instructor
Services) which has a $125,900 budgeted
allocation. This expense is offset by revenues in
100.30.3035.53565 which has an annual revenue
budget of $525,000 with a current year to date
balance of $690,339.00. The additional revenue will
offset these additional expenses.
For Action
Approved on Consent
Agenda
A9. Approval of Contract with Garland/DBS
Inc. for Roof Replacement and Repairs of
City of Evanston Facilities
Staff recommends City Council authorize the City
Manager to execute an agreement with
Garland/DBS, Inc. (3800 East 91st St., Cleveland,
OH) forroofing replacement and repairs at various
city facilities in the amount of $291,953. Funding will
be provided from the Capital Improvement Fund,
2021 General Obligation Bond (Account
Approved on Consent
Agenda
415.40.4121.65515 – 621004) in the amount of
$291,953. A detailed funding breakdown is
available in the attached memorandum.
For Action
A10. Approval of Contract Award with Capitol
Cement Co., Inc. for the 2021 Alley
Improvements Project (Bid No. 21-16)
Staff recommends the City Council authorize the
City Manager to execute an agreement with Capitol
Cement Co., Inc. (6231 N. Pulaski Road, Chicago,
IL 60646) for the 2021 Alley Improvements Project
(Bid No. 21-16) in the amount of $699,851.60.
Funding is provided from the 2021 General
Obligation Bond Fund in the amount of $70,000.00;
the Community Development Block Grant (CDBG)
Fund in the amount of $419,110.00; the Special
Assessment Fund in the amount of $170,041.60;
and the Sewer Fund in the amount of $40,700.00. A
detailed summary is included in the attached
memorandum.
For Action
Approved on Consent
Agenda
A11. Approval of Change Order No. 1 to the
Contract with Precision Pavement
Marking, Inc. for the 2021 Pavement
Marking Program
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
contract with Precision Pavement Markings, Inc. (P.
O. Box 705, Elgin, IL 60123) for the 2021 Pavement
Marking Program. This change order will increase
the contract amount by $50,000, from $120,000 to
$170,000. Funding for this work will come from the
Capital Improvement Fund 2021 General Obligation
Bonds (Account 415.40.4121.65515-421014).
For Action
Approved on Consent
Agenda
A12. Approval of Change Order No. 2 to the
contract with Terra Engineering, Ltd. for
the McCulloch Park Renovations Project
(RFP 19-53)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 2 to the
contract with Terra Engineering, Ltd. (225 W. Ohio
Street, 4th Floor, Chicago, Illinois 60654) for the
McCulloch Park Renovations Project (RFP 19-53).
This change order will increase the project's cost by
$2,880.00 from $93,169.00 to $96,049.00 and
Approved on Consent
Agenda
extend the project's completion deadline by 136
calendar days from May 28, 2021, to October 11,
2021. Funding will be provided from the Capital
Improvement Fund 2019 General Obligation Bonds
(Account 415.40.4119.65515 - 519004). This line
item was budgeted at $100,000, of which $9,031
remains.
For Action
A13. Approval of a Contract with Garland/DBS
for the Civic Center Roof and Gutter
Assessment and Repairs
Staff recommends that the City Council authorize
the City Manager to execute a contract with
Garland/DBS, Inc. (3800 east 91st Street,
Cleveland, OH 44105) for the Civic Center Roof and
Gutter Assessment and Repairs in the not-to-
exceed amount of $200,000. This project was not
budgeted, but funding is available from the Capital
Improvement Fund 2019 General Obligation Bonds
in the amount of $130,000 and from the 2020
General Obligation Bonds in the amount of $70,000.
A detailed summary is included in the attached
memo.
For Action
Approved on Consent
Agenda
A14. Approval of Change Order No.1 to the
contract with Christy Webber & Company
for Landscape Maintenance at Crown
Park (Bid 20-47)
Staff recommends that City Council authorize the
City Manager to execute Change Order No. 1 to the
contract with Christy Webber & Company (2900 W.
Ferdinand Street, Chicago, Illinois 60612) for
landscape maintenance at Crown Park (Bid 20-47).
This change order will increase the contract amount
by $31,912.13 from $110,430.00 to $142,342.13.
Funding will be from the Crown Construction Fund
(Account 416.40.4160.62145 - 616017). The cost
of this change order will be deducted from the total
cost of the original Robert Crown Community
Center construction contract.
For Action
Item held until next
City Council Meeting
A15. Approval of Change Order 1 to the
Agreement with AECOM Technical
Services, Inc. for the Water Utility
Continuity of Operations Plan (RFP 20-55)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
agreement with AECOM Technical Services, Inc.
(1600 Perimeter Park Drive, Suite 400, Morrisville,
NC 27560) for the Water Utility Continuity of
Operations Plan (RFP 20-55). This change order
will increase the contract amount by $42,202, from
$119,906 to $162,108. Funding is provided by the
Water Production Bureau Water Other Operations
Business Unit (510.40.4225.62180), which has an
approved FY 2021 budget of $102,000 and a YTD
balance of $76,283.96.
For Action
Approved on Consent
Agenda
A16. Change Order No. 3 to the Agreement
with Patrick Engineering, Inc. for the Main
Street Improvements Project RFQ 18-28
Staff recommends that City Council authorize the
City Manager to execute Change Order No. 3 to the
agreement with Patrick Engineering, Inc. (55 East
Monroe Street, Suite 3450, Chicago IL 60603) for
the Main Street Improvements Project (RFQ 18-28)
in the amount of $185,600.00. This will increase the
overall contract amount from $1,012,997.00 to
$1,198,597.00. Funding is provided from the Capital
Improvement Fund 2021 General Obligation Bond
(Account 415.40.4121.62145 - 418006) in the
amount of $31,100 from the line item for Main
Street, Maple to Howard, Phase III Engineering
Services, which has a remaining budget of $31,100.
The remainder of the funding in the amount of
$154,500 will be from the Chicago Main TIF
(Account 345.99.3400.65515 – 418006), which will
be requested in FY 2022. This work was not
budgeted in the 2021 CIP but is necessary to meet
grant requirements.
For Action
Approved on Consent
Agenda
A17. Three-Year (3) Sole Source renewal of
Google Workspace Enterprise Plus
License Agreement
Staff recommends City Council authorize the City
Manager to execute a three-year, sole-source
agreement with a Google Premier Partner, Daston
Corporation (19 E Market St #LL01 Leesburg, VA
20176-3004). The total cost of purchase is
$545,792.00 ($136,448 for year one, $185,664 for
year two, and $223,680 for year three). This
agreement covers Google Workspace Enterprise
Plus (formerly G Suite Enterprise) Licenses for
hosted email for all City staff, application suite, and
Tier 1 Google Workspace Help Desk Support.
Funding will be from the IT - Computer Software
Fund (Account 100.19.1932.62340), with a FY21
budget of $825,000, and a current balance of
$430,072.76.
For Action
Approved on Consent
Agenda
A18. Resolution 83-R-21, Authorizing the City
Manager to sign First Amendment to the
Service Agreement with Northshore
Towing
Staff recommends that City Council adopt
Resolution 83-R-21, authorizing the City Manager to
sign an amendment to the existing contract with
Northshore Towing (2527 Oakton St., Evanston, IL
60202), extending the contract to September 30,
2023.
For Action
Approved on Consent
Agenda
A19. Resolution 81-R-21, Terminating Limits on
Third-Party Delivery Service Fees
Councilmember Suffredin recommends City Council
adoption of Resolution 81-R-21, terminating limits
on third-party delivery service fees.
For Action
Failed in Committee
A20. Resolution 86-R-21, Approving Extended
Hours of Alcohol Service on October 16,
2021 for Levy Premium Food Services'
One-Day Class Z-2 Liquor License
Staff recommends City Council adoption of
Resolution 86-R-21, approving extended hours of
alcohol service on October 16, 2021 for Levy
Premium Food Services' one-day Class Z-2 liquor
license.
For Action
Approved on Consent
Agenda
A21. Resolution 85-R-21, A Resolution in
Support of the City of Evanston and
School District 65 Safe Routes to School
Program
Staff recommends City Council approval of
Resolution 85-R-21, a resolution in support of the
City of Evanston and School District 65 Safe Routes
to School Program. This will approve the submittal
of a grant application to the Illinois Department of
Transportation (IDOT) for the 2021 Safe Routes to
School program. An approved grant will fund 80%
of the construction and construction engineering
cost for sidewalk repairs along the School District
65 walk routes to schools. Staff will submit an
application for $312,500, of which $250,000 (80%)
will be paid for by the grant if approved, and the
remaining $62,500 (20%) will be paid for by the City
of Evanston. Funding for the local share would
come from the Capital Improvement Program 2023
General Obligation Bonds, unless another source of
funding is determined. An estimated cost of
$37,000 for Phase I planning and Phase II design
engineering may also be required (and potentially
funded by 2022 General Obligation Bonds),
depending on Illinois Department of Transportation
paperwork requirements which are not currently
known at this time.
For Action
Approved on Consent
Agenda
A22. Resolution 82-R-21 Contract with Hoffman
House Catering for Senior Meal Food
Programs
Staff recommends City Council adoption of
Resolution 82-R-21 authorizing the City Manager to
execute a new contract between the City of
Evanston and Hoffman House Catering (1530
Hubbard Ave., Batavia, IL) to provide a senior
congregate meal program at the Levy Senior Center
and Fleetwood-Jourdain Community Center for a
period of October 1, 2021 through September 30,
2022 in the not–to-exceed amount of $5.12 per
lunch meal. The total meal program contract value
is projected at $43,758.00. This is a reimbursement
meal program in which the total amount of
Approved on Consent
Agenda
reimbursement the City will receive and expenses is
solely dependent upon the number of lunches
served and varies depending on the levels of
participation. The program will be reimbursed
through a grant from Age Options, the regional
coordinator of federal funds dispersed for programs
in the Older Americans Act and donations received
from attendees at the meal program. The City’s
estimated reimbursement is calculated using the
highest daily participation level stated in our
application. Funding for this program is budgeted in
the Fleetwood-Jourdain and Levy Center meal
program expenditure accounts.
Meal program
food
expenditure
budgeted
amount to
caterer
Maximum grant
reimbursement
to revenue
account
From Age
Options
Fleetwood-
Jourdain
100.30.3040.65025
$ 5,600 $ 6,578
Levy Senior Center
100.30.3055.65025 $35,000 $37,180
Total $40,600 $43,543
For Action
A23. Resolution 87-R-21 Authorizing the
Separation of Ingraham Park into A
Distinct Tax Parcel and Removal from the
Proposed Five Fifths TIF District
Staff recommends City Council approval of
Resolution 87-R-21 authorizing the separation of
Ingraham Park into a separate and distinct tax
parcel. The resolution also allows for Ingraham Park
to be removed from the Proposed Five Fifths TIF
District.
For Action
Approved on Consent
Agenda
A24. Resolution 88-R-21 City of Evanston
Commitments Concerning the Proposed
Five-Fifths TIF District
Staff recommends City Council approval of
Resolution 88-R-21 outlining City of Evanston
Commitments Concerning the Proposed Five-Fifths
TIF District. This is a first of its kind TIF resolution
in Evanston (perhaps in Illinois) and is the result of
a proactive engagement process initiated by
Councilmember Burns. The commitments
summarized in the resolution reflect the input
received from community members, including
school Districts 65 and 202 board members, as well
as City staff.
For Action
Item held until next
City Council Meeting
A25. Ordinance 65-O-21, Approving a Tax
Increment Redevelopment Plan and
Project for the Five-Fifths Project Area
(TIF#9)
Staff recommends City Council adoption of
Ordinance 65-O-21, Approving a Tax Increment
Redevelopment Plan and Project for the Five-Fifths
Project Area (TIF#9).
For Introduction
Item removed from
Consent Agenda
Item passes for
Introduction 6-3
Council Members:
Kelly, Fleming and
Suffredin voted No.
A26. Ordinance 66-O-21, Designating the Five-
Fifths Redevelopment Project Area
Pursuant to the Tax Increment Allocation
Redevelopment Act
Staff recommends City Council adoption of
Ordinance 66-O-21, Designating the Five-Fifths
Redevelopment Project Area
For Introduction
Item removed from
Consent Agenda
Item passes for
Introduction 6-3
Council Members:
Kelly, Fleming and
Suffredin voted No.
A27. Ordinance 67-O-21, Adopting Tax
Increment Allocation Financing for the
Five-Fifths Redevelopment Project Area
Staff recommends City Council adoption of
Ordinance 67-O-21, Adopting Tax Increment
Allocation Financing for the Five-Fifths
Redevelopment Project Area.
For Introduction
Item removed from
Consent Agenda
Item passes for
Introduction 6-3
Council Members:
Kelly, Fleming and
Suffredin voted No.
A28. Ordinance 85-O-21, Amending City Code
Section 3-4-6 to Add An L-2 Liquor
License Classification
Councilmember Nieuwsma recommends City
Council adoption of Ordinance 85-O-21, amending
City Code Section 3-4-6 to add an L-2 liquor license
classification.
For Introduction
Item removed from
Consent Agenda
Item passes for
Introduction 9-0
A29. Ordinance 86-O-21, Amending Section 10-
11-5(D), Schedule V(D) of the Evanston
City Code, “Four-Way Stops” (Four-Way
Stops at Hartrey Avenue and Payne
Street)
Staff recommends that City Council adopt
Ordinance 86-O-21, Amending Section 10-11-5(D),
Schedule V(D) of the Evanston City Code, “Four-
Way Stops” (Four-Way Stops at Hartrey Avenue
and Payne Street) to establish a 4-Way Stop
Control at the intersections of Hartrey Avenue and
Payne Street. Councilmember Revelle requests
suspension of the rules for Introduction and Action
at the September 13, 2021 City Council meeting.
Funding will be through the General Fund-Traffic
Control Supplies (100.40.4520.65115), with an FY
2021 budget of $58,000 and remaining balance of
$23,736.
For Introduction and Action
Item removed from
Consent Agenda
Item passes for
Introduction & Action
9-0
A30. Ordinance 89-O-21, Amending the City
Code to Increase the Number of Class D
Liquor Licenses from Sixty to Sixty-One
for RD Pizza, LLC, d/b/a DeSalvo's Pizza,
1945 Central Street
Staff recommends City Council adoption of
Ordinance 89-O-21, amending the City Code to
increase the number of Class D liquor licenses from
sixty to sixty-one for DeSalvo's Pizza.
Councilmember Revelle requests suspension of the
rules for Introduction and Action at the September
13, 2021 City Council meeting.
For Introduction and Action
Item removed from
Consent Agenda
Item passes for
Introduction & Action
9-0
A31. Ordinance 91-O-21, Amending the City
Code to Increase the Number of Class D
Liquor Licenses from Sixty-One to Sixty-
Two for Evanston Pour, LLC, d/b/a
Evanston Pour, 528 Dempster Street
Staff recommends City Council adoption of
Ordinance 91-O-21, amending the City Code to
increase the number of Class D liquor licenses from
sixty-one to sixty-two for Evanston Pour.
Councilmember Wynee requests suspension of the
rules for Introduction and Action at the September
Item removed from
Consent Agenda
Item passes for
Introduction & Action
9-0
13, 2021 City Council meeting.
For Introduction and Action
A32. Ordinance 90-O-21, Amending the City
Code to Increase the Number of Class Q
Liquor Licenses from Three to Four for
1815 Ridge, LLC, d/b/a Trulee Evanston,
1815 Ridge Avenue
Staff recommends City Council adoption of
Ordinance 90-O-21, amending the City Code to
increase the number of Class Q liquor licenses from
three to four for Trulee Evanston. Councilmember
Braithwaite requests suspension of the rules for
Introduction and Action at the September 13, 2021
City Council meeting.
For Introduction and Action
Item removed from
Consent Agenda
Item passes for
Introduction & Action
9-0
A33. Ordinance 68-O-21, Amending City Code
Section 1-17-4-2 “Sale of Real Property"
Staff recommends City Council adoption of
Ordinance 68-O-21, Amending City Code Section 1-
17-4-2 “Sale of Real Property".
For Action
Item removed from
Consent Agenda
Item passes 9-0
A34. Ordinance 68-O-21, Amending City Code
Section 1-17-4-2 “Sale of Real Property"
Staff recommends City Council adoption of
Ordinance 68-O-21, Amending City Code Section 1-
17-4-2 “Sale of Real Property".
For Action
Approved on Consent
Agenda
P1. Approval of $115,000 in CDBG-CV
Funding for Childcare Scholarships for
Families Impacted by COVID-19
Staff recommends approval of the allocation of up
to $115,000 in Community Development Block
Grant CARES Act (CDBG-CV) funding to Childcare
Network of Evanston (CNE) to provide scholarships
for childcare to families impacted by COVID-19. Up
to $100,000 will be used for direct subsidies to
home-based and center-based providers in
Evanston and $15,000 will be used for program
implementation costs. Funding of up to $115,000 is
from the City’s CDBG-CV CARES Act grant,
215.21.5226.63045. The City received $1,586,370
in CARES Act CDBG-CV funding to prevent,
prepare for, and respond to the coronavirus; in
Approved on Consent
Agenda
addition, $397,400 of unexpended 2019 CDBG
entitlement was reallocated to address COVID-19,
as allowed by the CARES Act. Of that, $626,496 is
budgeted for Public Services, of which $430,000
has been allocated previously, leaving a balance of
$196,496 to be allocated to specific activities.
For Action
P2. Ordinance 82-O-21, Amending Title 6 of
the City Code Concerning “Live-Work
Units”
The Plan Commission and staff recommend the
adoption of Ordinance 82-O-21 approving certain
Text Amendments to the Zoning Code to more
explicitly allow and regulate live-work units.
For Action
Approved on Consent
Agenda
P3. Ordinance 75-O-21, Creating A
Provisional Moratorium on the Permitting
and Construction of New Internal and
Attached, Non-Owner Occupied
Accessory Dwelling Units in the City
Plan Commission recommends approval by a 3-2
vote of Ordinance 75-O-21, Creating a Provisional
Moratorium on the permitting and construction of
new, non-owner occupied internal and attached
Accessory Dwelling Units (ADUs) to the Planning
and Development Committee and City Council. The
referral for the moratorium was made by
Councilmembers Kelly, Burns, and Revelle.
For Action
Item removed from
Consent Agenda
Item failed 4-5
Council Members:
Wynne, Burns,
Revelle and Kelly
voted Yes.
Approval of Appointments to Boards,
Commissions, and Committees
Mayor Biss requests the City Council of approval of
appointments to the Finance and Budget
Committee, Public Safety Civil Service Commission,
Parks and Recreation Board, Social Services
Committee, Equity and Empowerment Commission,
Library Board, and reappointments to Commission
Approved on Consent
Agenda
on Aging and Citizen Police Review Commission.
For Action