HomeMy WebLinkAbout06.14.21 Actions
CITY COUNCIL ACTIONS
City Council
Monday, June 14, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Absent:
Motions resulting from City Council - Jun 14 2021
Item Item Description Motion Disposition
RC1. Suspension of the Rules Allowing for
Remote Participation
Due to an executive order issued by Governor J.B.
Pritzker, staff recommends a suspension of the
rules regarding in-person attendance requirements
for public meetings, allowing for City Council
members and City staff to participate in this meeting
in a hybrid way.
For Action
Approved 9-0
SP1. Planning for a City of Evanston Strategic
Plan and Comprehensive Plan Process
Staff request approval from the City Council to
solicit consultants through a Request for
Qualification and Proposal (RFQ/P) to conduct a
Strategic Plan and Comprehensive Plan for the City
of Evanston.
For Action
Item Approved 9-0
SP2. Ordinance 60-O-21, Creating Title 12
"Workers' Rights" of the City Code and
Mandating Hazard Pay for Certain
Employees
Councilmember Reid requested on May 10, 2021
that a special order of business be placed on the
agenda to mandate hazard pay for certain
employees. Staff submits ordinance 60-O-21,
creating Title 12 "Workers' Rights" of the City Code
and mandating hazard pay for certain employees.
The proposed ordinance has been amended to
require larger retailers or franchises located in the
City to pay essential workers an additional $250.00
per month on top of their base wage for work
performed during Illinois' Coronavirus Response.
To be eligible, an employee must have worked 15
consecutive weeks for the employer during Illinois'
Coronavirus Response. This requirement will be
retroactive, going back fifteen (15) weeks from the
date of passage of the ordinance. Staff is neutral
on a recommendation for this ordinance.
For Action
Item fails 2-7
(Council Members
Reid and Kelly vote in
favor of Ordinance)
CM1. Approval of the Minutes of the Regular
City Council meeting of City Council
5.24.21
Staff recommends approval of the minutes of the
Regular City Council meeting of 5.24.21.
For Action
Approved 9-0
H1. Resolution 62-R-21 Reallocating $124,733
of Unexpended FY2020 Community
Development Block Grant Funds to the
2019 Action Plan CARES Act Amendment
to Expand Public Services Funding in
FY2021
The Housing & Community Development Act
Committee and staff recommend approval of
Resolution62-R-21 reallocating unexpended 2020
CDBG of $124,733 to the City’s CARES Act
Amendment of its 2019 Action Plan to Fund Needed
Public Services in 2021 to prevent, prepare for, and
respond to the coronavirus. The funding source is
the City’s 2020 CDBG entitlement grant.
Unexpended funds in the amount of $104,733 are in
215.21.5220.61010, CDBG Administration; $20,000
is in 215.21.5275.63070, CJE Senior Life Facilities
Improvements.
For Action
Approved on Consent
Agenda
A1. Approval of the City of Evanston Payroll,
and Bills List
Staff recommends City Council approval of the City
of Evanston Payroll for the period of May 10, 2021,
through May 23, 2021, in the amount of
$2,787,552.60 Bills List for June 15, 2021, in the
amount of $6,906,210.68.
For Action
Item removed
Consent Agenda
Item Approved 9-0
A2. Approval of an Amendment to the FY2021
Action Plan that Allocates $26,768 in
Additional CDBG Funding to Three Goals
of that Plan
Staff recommends approval of an amendment to the
City’s FY2021 Action Plan to allocate $26,768 in
additional CDBG funding to three goals in that
Action Plan. The revised 2021 Action Plan will be
submitted to HUD for approval following City
Council approval of the amendment. The funding
source is the City’s 2021 CDBG entitlement grant.
The City received notification from HUD that there
was an error the FY2021 allocation, and the City of
Evanston’s revised 2021 CDBG grant amount is
$1,843,261, an increase of $26,768 from the
original grant award of $1,816,493.
For Action
Approved on Consent
Agenda
A3. Three-Year (3) Sole Source Software as a
Service, Database, and Business
Licensing Agreement with Accela
Staff recommends City Council authorize the City
Manager to execute a three-year, sole-source
agreement with Accela (2633 Camino Ramon, Suite
500, San Ramon, CA 94583) at the cost of
$398,915.61 ($126,539.45 year one, $132,866.42
year two, and $139,509.74 year three). In addition,
there is a one-time expense of $60,000 for
migrating the Accela on-premise Land Management
insurance to the Accela Cloud. The agreement
covers the software as a service subscription
(SaaS), the database, and business licensing for
use in the Public Works Agency, Health & Human
Services, Fire and Community Development
Departments. Funding will be from the IT -
Computer Software Fund (Account
100.19.1932.62340), with a FY21 budget of
Approved on Consent
Agenda
$825,000 and a current balance of $598,697.92.
For Action
A4. Approval of a One Year Contract with
Corrective Asphalt Materials for the
Reclamite Pavement Rejuvenation
Program
Staff recommends City Council authorize the City
Manager to execute a one-year contract with
Corrective Asphalt Materials LLC (300 Daniel
Boone Trail, South Roxana, IL 62087) for Reclamite
pavement rejuvenation in the amount of $100,000.
This contract award is part of a bid let by the
Municipal Partnering Initiative (MPI). Funding for
this work will be from 2021 Capital Improvement
Program 2021 General Obligation Bonds (Account
No. 415.40.4121.65515 - 421016), which has an FY
2021 budget of $50,000, all of which is remaining,
and from the Capital Improvement Fund balance
(Account No. 415.40.4219.65515 - 421016) in the
amount of $50,000.
For Action
Approved on Consent
Agenda
A5. Change Order No. 6 with Thieneman
Construction, Inc. for Clearwell 9
Replacement Project Construction (Bid
18-30)
Staff recommends City Council authorize the City
Manager to execute Change Order No. 6 (to the
contract for the Clearwell 9 Replacement Project
(Bid No. 18-30) with Thieneman Construction, Inc.
(17219 Foundation Parkway, Westfield, IN) for a
credit in the amount of $123,640.03. This will
decrease the total contract amount from the current
contract price of $19,673,795.86 to $19,550.155.83.
This change order includes a time extension of 112
days, extending the contract completion date from
January 28, 2021 to May 20, 2021. The City has a
loan agreement in place with the IEPA for funding
from the State Revolving Fund in the amount of
$20,556,256 for engineering and construction of this
project. Staff will seek a final Loan Amendment to
increase the loan amount to cover all eligible costs.
The loan is currently set to be repaid over 20 years
at 1.84% interest. IEPA loan funding for this work is
Approved on Consent
Agenda
being routed through the Water Fund, Capital
Improvement (Account 513.71.7330.65515-
733107).
For Action
A6. Resolution 59-R-21, Extending the
Declared State of Emergency to July 12,
2021
Staff recommends City Council adoption of
resolution 59-R-21, extending the declared state of
emergency to July 12, 2021.
For Action
Approved on Consent
Agenda
A7. Resolution 64-R-21, Authorizing the City
Manager to Execute Master Agreements
with the Illinois Department of
Transportation for State Maintained
Traffic Signals and Governmental Body
Maintenance of Traffic Control Devices
Staff recommends City Council adoption of
Resolution 64-R-21, Authorizing the City Manager
to Execute Master Agreements with the Illinois
Department of Transportation for State Maintained
Traffic Signals and Governmental Body
Maintenance of Traffic Control Devices.
For Action
Approved on Consent
Agenda
A8. Resolution 60-R-21, Authorizing the City
Manager to Grant an Easement for Steam
Infrastructure Repair on Emerson Street
Staff recommends City Council adoption of
Resolution 60-R-21, Authorizing the City Manager
to Grant an Easement for Steam Infrastructure
Repair on Emerson Street. The easement would be
granted for a 20 year period. No City funding is
required for these proposed utilities. Northwestern
University will fund the project and will be assessed
a one-time easement fee of $47,011.13 These
funds will be deposited to the General Fund
(Account 100.40.4105.52175).
For Action
Approved on Consent
Agenda
A9. Resolution 63-R-21 Authorizing the City
Manager to Sign the Intergovernmental
Agreement with Pace
Staff recommends City Council adoption of
Resolution 63-R-21 to authorize the City Manager
to sign an intergovernmental agreement (IGA) with
Pace Suburban Bus (Pace), in order that Pace may
construct and maintain a rapid transit network,
known as the Pulse Dempster Line, with bus
stations near the corner of Dempster Street and
Dodge Avenue.
Approved on Consent
Agenda
For Action
A10. Ordinance 52-O-21, Amending Title 8
Chapter 4 of the City Code Concerning
Municipal
Solid Waste
Staff recommends City Council adoption of
Ordinance 52-O-21, Amending Title 8 Chapter 4 of
the City Code Concerning Municipal Solid Waste.
For Introduction
Item removed from
Consent Agenda
Item Approved 8-1
(Council Member
Fleming voted No)
A11. Ordinance 45-O-21, Amending Title 7,
Chapter 8, Section 4, “Restricted Parkway
Plantings”
Staff recommends City Council table consideration
of Ordinance 52-O-21, Amending Title 7, Chapter 8,
Section 4, “Restricted Parkway Plantings” until
September 13, 2021.
For Introduction
Item removed from
Consent Agenda.
Item voted to be held
in Committee until
September 13th
meeting 9-0 vote.
A12. Ordinance 59-O-21, Amending Title 10,
Chapter 11, Section 9, Schedule I(X)
“Parking Prohibited at Certain Times” -
Hartrey Avenue
Staff recommends City Council adoption of
Ordinance 59-O-21, Amending Title 10, Chapter 11,
Section 9, Schedule I(X) “Parking Prohibited at
Certain Times.” This Ordinance will amend parking
on the west side of Hartrey Avenue from Oakton
Street to Cleveland Street, prohibiting parking from
9:00 pm to 6:00 am daily.
For Introduction
Approved on Consent
Agenda
A13. Ordinance 68-O-21, Amending City Code
Section 1-17-4-2 “Sale of Real Property"
Staff recommends City Council adoption of
Ordinance 68-O-21, Amending City Code Section 1-
17-4-2 “Sale of Real Property".
For Introduction
Item removed from
Consent Agenda
Motion made for item
to go back to APW
Committee. Motion
passed 9-0 vote.
A14. Ordinance 58-O-21, Authorizing the Sale
of Surplus Property Owned by the City of
Evanston
Staff recommends that City Council adopt
Ordinance 58-O-21, directing the City Manager to
offer the sale of vehicles owned by the City through
public auction through GovDeals, an online auction
system utilized by government agencies, or any
other subsequent America’s Online Auction. These
vehicles have been determined to be surplus due to
new vehicle replacements being placed into service
or vehicles that had to be taken out of service for
safety reasons with the intention of eventual
replacement.
For Introduction
Approved on Consent
Agenda
A15. Ordinance 64-O-21 Amending Hotel Tax Staff recommends approval of Ordinance 64-O-21,
amending Sections of Title 3, Chapter 2, Section 4
of the City Code Concerning Hotel-Motel, Bed and
Breakfast Establishments and Vacation Rental Tax.
For Introduction
Approved on Consent
Agenda
A16. Ordinance 51-O-21, Amending Title 2,
Chapter 3 of the City Code to Reflect
Changes in the Public Safety Civil Service
Commission Rules and Regulations
Staff recommends City Council adoption of
Ordinance 51-O-21 amending Title 2, Chapter 3 of
the City Code to reflect changes in the Public Safety
Civil Service Commission Rules and Regulations,
which will allow for a separate lateral police officer
hiring process.
For Action
Approved on Consent
Agenda
A17. Ordinance 21-O-21, Modifying the City of
Evanston Grid System By Renaming A
Portion of West Railroad Avenue as
Norwood Court
Staff recommends City Council adopt Ordinance
21-O-21, Modifying the City of Evanston Grid
System By Renaming A Portion of West Railroad
Avenue as Norwood Court.
For Action
Approved on Consent
Agenda
P1. Ordinance 63-O-21, Granting a Special
Use Permit for a Wholesale Goods
Establishment Located at 1731 Howard
Street in the C1 Commercial District
The Zoning Board of Appeals (ZBA), and staff
recommend the City Council adoption of Ordinance
63-O-21, granting a Special Use for a Wholesale
Goods Establishment, Montelimar Bread Company,
Approved on Consent
Agenda
("Montelimar Bread Company") in the C1 Commercial District, with conditions. The
applicant has complied with all zoning requirements
and meets the Standards for Special Use for this
district.
For Introduction
P2. Ordinance 62-O-21 Granting a Special Use
Permit for a Tattoo and Body Art
Establishment Located at 1577 Maple
Avenue in the D3 Downtown Core
Development District
The Zoning Board of Appeals and staff recommend
the adoption of Ordinance 62-O-21 granting a
Special Use for a Tattoo & Body Art Establishment
for a microblading and permanent cosmetics
business at 1577 Maple Avenue in the D3
Downtown Core Development District. The
applicant has complied with all zoning requirements
and meets all of the Standards for Special Use for
this district.
For Introduction
Approved on Consent
Agenda
P3. Ordinance 35-O-21 granting a Special Use
for an Office Use, Richard Shapiro
Attorney at Law, at 1327 Chicago Ave.
and 528 Greenwood St. in the R5 General
Residential District.
The Zoning Board of Appeals recommends City
Council adoption of Ordinance 35-O-21, granting a
Special Use for an Office Use, Richard Shapiro
Attorney at Law, at 1327 Chicago Ave. and 528
Greenwood St. in the R5 General Residential
District. Planning & Zoning staff recommends denial
of Ordinance 35-O-21 due to the residential nature
of the properties. Specifically, staff feels that up to
15 employees each at 1327 Chicago Ave. and 528
Greenwood St., in a residential zoning district
surrounded on three sides by residential zoning and
uses, is not keeping with the purposes and policies
of the adopted Comprehensive General Plan,
causes a negative cumulative effect, potentially
creates a precedent for commercial uses in
residential neighborhoods, and diminishes the value
of property in the residential neighborhood.
Staff appreciates the modifications to the proposal
the applicant has made throughout the ongoing
Item failed in
Committee
special use process that reduces the requested
occupancy, and therefore impact, at each structure
from 22 employees to 15, and adds an off-site ADA-
compliant office location for additional staff at 990
Grove St. in lieu of on-site ADA alterations.
However, the request not to alter either structure at
1327 Chicago Ave. or 528 Greenwood St. for ADA
improvements further exemplifies the
inappropriateness of the special use request for a
commercial use in residential structures in a
residential neighborhood. Planning & Zoning staff
reaffirms a recommendation for denial.
For Introduction
P4. Ordinance 56-O-21, Granting a Special
Use Permit for a Daycare Center -
Domestic Animal and a Kennel Located at
2116-2120 Ashland Avenue, 1625 Payne
Street, 2147-2149 Dewey Avenue in the
MXE Mixed-Use Employment District
("Rex's Place")
The Zoning Board of Appeals (ZBA), and staff
recommend the City Council adoption of Ordinance
56-O-21, granting a Special Use for a Daycare
Center - Domestic Animal and Kennel, Rex's Place,
in the MXE Mixed-Use Employment District, with
conditions. The applicant has complied with all
zoning requirements and meets the Standards for
Special Use for this district.
For Action
Approved on Consent
Agenda
P5. Ordinance 53-O-21, Amending Portions of
the City Code to Extend the Expiration
Date of Permitted Uses Within the U2
Zoning District
Staff recommends City Council adoption of
Ordinance 53-O-21, amending the City Code to
extend the expiration date of permitted uses within
the U2 zoning district from December 31, 2021 to
December 31, 2022.
For Action
Item removed from
Consent Agenda
Item fails 1-8 vote
(Council Member
Braithwaite voted
yes)
P6. Ordinance 19-O-21, Amending the City of
Evanston’s Leaf Blower Policy
Staff recommends City Council adoption of
Ordinance 19-O-21, Amending the City of
Evanston’s Leaf Blower Policy. This ordinance
Item removed from
Consent Agenda
amends the times and days when leaf blowers are
permitted to be used in Evanston, modifies the
penalty for violating the new rules and eliminates
loopholes for non-gasoline powered equipment use.
For Action
Amendment was
made to make the
permissible hours to
9am to 5pm and
extend the ban to
October 15, 2021.
Item passes as
amended 9-0 vote.
E1. Amendment to the Entrepreneurship
Emergency Assistance Grant Program
Guidelines
Economic Development staff supports a
recommendation to the City Council to approve the
proposed amendment to the Entrepreneurship
Emergency Assistance Grant Program guidelines
for FY 2021. For FY 2021, the Entrepreneurship
Support Account (100.15.5300.62664) was allotted
$50,000.
For Action
Approved on Consent
Agenda
R1. Approval of Ordinance 70-O-21 Amending
the City Code to Create the Social
Services Committee
Staff recommends approval of Ordinance 7O-O-21
amending the City Code to create the Social
Services Committee following approval by the Rules
Committee at its meeting on May 24, 2021, and
direction to staff to develop an ordinance for
approval by City Council. The ordinance codifies the
realignment of the responsibilities relating to social
services of the Housing and Community
Development Act Committee (HCDA), Housing and
Homelessness Commission (HHC) and Mental
Health Board (MHB), into a single committee.
Councilmember Fleming requests suspension of the
rules for Introduction and Action at the June 14,
2021 City Council meeting.
For Introduction and Action
Approved on Consent
Agenda
R2. Approval of Ordinance 69-O-21 Amending
the City Code to Create the Housing and
Community Development Committee
Staff recommends approval of Ordinance 69-O-21
amending the City Code to create the Housing and
Community Development Committee following
approval by the Rules Committee at its meeting on
May 24, 2021, and direction to staff to develop an
ordinance for approval by City Council. The
ordinance codifies the realignment of the
responsibilities of the Housing and Community
Development Act Committee (HCDA) and Housing
and Homelessness Commission into a single
committee. Councilmember Fleming requests
suspension of the rules for Introduction and Action
at the June 14, 2021 City Council meeting.
For Introduction and Action
Approved on Consent
Agenda