HomeMy WebLinkAboutMay 22, 2023Page 1 ACTIONS May 22,2023
CITY COUNCIL ACTIONS
City Council
Monday,May 22,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:15 PM
Absent:Burns (arrived at 8:57 PM),Suffredin (left at 10:00 PM)
Motions resulting from City Council -May 22 2023
Item Item Description Motion Disposition
SP1.Ordinance 14-O-23,Special Use for a
Rooming House in the R6 District at 1566
Oak Avenue,the Margarita Inn
Councilmember Nieuwsma and staff recommend the
adoption of Ordinance 14-O-23,as amended at the
May 8,2023,City Council meeting,for a Special Use
for a Rooming House in the R6 General Residential
District at 1566 Oak Avenue,commonly known as the
Margarita Inn.
Approved on
for Action
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Revelle,Reid,
Geracaris
Nays:Kelly,
Suffredin
Absent:Burns
Page 2 ACTIONS May 22, 2023
SP2.Resolution 37-R-23, Authorizing the City
Manager to Sign an Operating Agreement
with Connections for the Homeless
Staff recommended the adoption of Resolution
37-R-23 to authorize the City Manager to sign an
Operating Agreement with Connections for the
Homeless
Approved on
for Action as
Amended
6 - 2
Ayes: Harris,
Wynne, Nieuwsma,
Revelle, Reid,
Geracaris
Nays: Kelly,
Suffredin
Absent: Burns
SP3.Discussion regarding rehabilitation and
adaptive use of 2603 Sheridan Road,
commonly known as the Harley Lyman
Clarke Mansion
Staff asks that the City Council discuss and give
direction on the next steps related to rehabilitation
and adaptive use of 2603 Sheridan Road, commonly
known as the Harley Lyman Clarke Mansion.
Discussed
CM1.Minutes of the Regular City Council
meeting of May 8, 2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of May 8, 2023
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
A1.City of Evanston Payroll, Bills List, and
Credit Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period April 24, 2023,
through May 7, 2023, in the amount of $3,142,345.03
and the Bills List for May 23, 2023, in the amount of
$3,124,237.46.
Approved on
Consent Agenda
for Action
8 - 0
Absent: Burns
Page 3 ACTIONS May 22,2023
A2.A Sole-Source Contract Award with Victor
Stanley for Raymond Park Bench
Purchase
Staff recommended the City Council authorize the
City Manager to execute a sole-source agreement
with Victor Stanley (2103 Brickhouse Road,Dunkirk,
MD 20754)to purchase thirteen benches for
Raymond Park in the amount of $27,852.00.A
sole-source purchase requires a 2/3 vote of the
Councilmembers.
Funding will be provided to the Capital Improvement
Fund from public benefit proceeds from the 1500
Sherman Avenue Planned Unit Development in the
amount of $15,959.92 and from the 2023 General
Obligation Bonds in the amount of $11,892.08.A
detailed financial analysis is included.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A3.A Contract with Core &Main LP for the
Purchase of Two 30"Filter Backwash
Valves with Hydraulic Actuators (Bid No.
23-23)
Staff recommended City Council authorize the City
Manager to execute an agreement with Core &Main
LP (29950 N Skokie Hwy,Lake Bluff,IL 60044)to
provide two 30"filter backwash valves with hydraulic
actuators (Bid No.23-23)in the amount of
$73,910.00.
Funding is provided by the Water Capital Outlay
Business Unit (Account 510.40.4230.65702),which
has an approved FY 2023 budget of $470,000,and a
YTD balance of $468,820.05.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 4 ACTIONS May 22,2023
A4.A Purchase of One (1)2023 Hybrid Ford
Police Interceptor Utility AWD Base and
One (1)2023 Ford F250 Crew Cab Utility
Truck for the Evanston Police Department
(EPD)and Facilities &Fleet Management
Division (FFM)of the Administrative
Services Department Respectively
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
Currie Motors (10125 W.Laraway Rd,Frankfort,IL
60423)in the amount of $41,930.00 for one (1)2023
Hybrid Ford Police Interceptor Utility AWD Base (K8A)
as a replacement for existing vehicle #4 for EPD,and
a purchase agreement with Lindco Equipment Sales
(2168 East 88th Drive,Merrillville,IN 46410)in the
amount of $76,687.00 for one (1)2023 Ford F250
Crew Cab Utility Truck as a replacement for existing
vehicle #258 for FFM.The total purchase amount is
$118,617.00.
Funding for one (1)2023 Hybrid Ford Police
Interceptor Utility AWD Base (K8A)and one (1)Ford
F250 will be from the Automotive Equipment Fund
(Account 601.19.7780.65550)in the amount of
$118,617.00.This account has a FY 2023 budgeted
amount of $2,700,000.00 and a remaining amount of
$2,309,896.74.This expenditure represents 4.44%of
this budgeted amount.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 5 ACTIONS May 22,2023
A5.Approval to Fund the Preventative
Maintenance (PM)Cost to Vehicle T-23,a
Pierce Arrow XT Tiller (Ladder Fire Truck)
for the Evanston Fire Department (EFD)
Staff recommended the City Council authorize the
City Manager to approve payment in the amount of
$39,388.18 to Interstate Power Systems (NW7244,
P.O.Box 1450,Minneapolis,MN 65485)for the
required annual aerial inspection and general
preventative maintenance of the Pierce Arrow XT
Tiller/Ladder Fire Engine (Vehicle T-23)and additional
minor repairs made at the same time to expedite the
return of the vehicle to service in an optimal and safe
condition.The Arrow XT Tiller is used by the
Evanston Fire Department and is critical to the EFD
operations.
Funding for the preventative maintenance and repairs
will be from the Fleet Services Fund,Materials to
Maintain Autos (Account 600.19.7710.65060)in the
amount of $39,388.18,which has a FY 2023
budgeted amount of $1,155,250.00 and a remaining
balance of $739,738.54.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 6 ACTIONS May 22,2023
A6.A Contract Award for Community
Engagement Services (RFP No.23-20)
Related to the Ryan Field Stadium
The Economic Development Committee reviewed the
content of a proposed RFP and directed staff to issue
a Request for Proposals for the community
engagement services related to the new Ryan Field
Stadium.Proposals were received from three firms
and evaluated in accordance with the City's
purchasing manual.Staff requests direction from City
Council on how to proceed in light of the high
potential cost,which is likely far more than the
Council anticipated.
No specific funding was budgeted for this unplanned
work.The contingency account in the City Manager's
budget,100.15.1525.68205,has a remaining
unallocated budget of $20,736.Any cost above this
amount would be charged to this account but funded
by the General Fund reserves.
Tabled in
Administration &
Public Works
Committee
A7.A Single-Source Annual Renewal of the
Motorola CallWorks Emergency Call
Handling Equipment
Staff recommended that the City Council authorize the
City Manager to renew the sole-source service
agreement with Motorola Solutions,Inc.(13108
Collections Center Drive Chicago,IL 60693)for the
Police Department’s CallWorks Emergency Call
Handling System in the amount of $266,671.The
Agreement is effective from June 1,2022,through
May 31,2023.A sole-source purchase requires a 2/3
vote of the Councilmembers.
Funding will be provided by the Emergency
Telephone System Account 205.22.5150.62509
(Service Agreements &Contracts)with a FY22
budget of $335,000 and a YTD balance of
$182,136.53.
Approved on
for Action
7 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Suffredin,Revelle,
Geracaris
Absent:Reid,
Burns
Page 7 ACTIONS May 22,2023
A8.An Additional Outreach Worker Position City Manager Stowe requested authorization to hire a
new Outreach Worker Position for the Youth
Engagement Division in the Parks &Recreation
Department.
For FY2023,this additional position will be funded
from the Human Services Fund.Funding is available
in the current budget as the two new positions in
Workforce Development were budgeted for the full
year.However,one position was not filled until the
end of March,and the other position won't be filled
until mid-May.Permanent funding for the position will
be determined during the preparation of the FY2024
budget.
Approved on
for Action
9 -0
A9.A Contract Award for Parks and
Recreation Department 2023 Summer Bus
Transportation (Bid #23-31)
Staff recommended City Council authorize the City
Manager to execute a contract with Compass
Transportation (5740 N Tripp Ave.Suite B Chicago,IL
6064)to provide summer bus transportation in the
amount not to exceed $43,040.00.
Funding,in the total amount of $43,040.00,will be
from the various community center accounts in the
Parks and Recreation Departments.Accounts
100.30.xxxx.62507.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A10.Ordinance 50-O-23,Amending Title 7,
Chapter 8 Concerning the Protection of
Public Trees
Staff recommended City Council adoption of
Ordinance 50-O-23,Amending Title 7,Chapter 8,
Concerning the Protection of Public Trees.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Burns
Page 8 ACTIONS May 22,2023
A11.Ordinance 42-O-23,Amending City Code
Sections 3-4-6 and 7-10-3 to Allow
Alcohol in Certain City Parks Pursuant to
A One-Day Special Events Liquor License
The Liquor Control Review Board recommended City
Council approval of Ordinance 42-O-23,amending
City Code Sections 3-4-6 and 7-10-3 to allow alcohol
in certain City parks pursuant to a one-day special
events liquor license.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A12.Ordinance 43-O-23,Amending City Code
Section 3-2-14-8 Concerning the Payment
of Liquor Tax Penalties
The Liquor Control Review Board recommended City
Council approval of Ordinance 43-O-23,amending
City Code Section 3-2-14-8 concerning the payment
of liquor tax penalties.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A13.Ordinance 45-O-23,Amending City Code
Section 10-11-18 “Schedule XVIII;
Residents Parking Only Districts
Staff recommended adoption of Ordinance 45-O-23,
Amending City Code Section 10-11-18 “Schedule
XVIII;Residents Parking Only Districts.”Adoption of
this ordinance would add the residences on the 1300
block of Jenks,between Asbury and the end of the
public roadway to the West,as well as the residences
on 2600-2700 blocks of Asbury,from Central to
Isabella,to the residents parking only district 6.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
P1.Ordinance 33-O-23,Special Use for an
Apartment Hotel in the R6 District at 1555
Oak Avenue,the Museum Residences on
Oak (formerly King Home)
The Land Use Commission recommended the
adoption of Ordinance 33-O-23,a Special Use for an
Apartment Hotel in the R6 General Residential District
at 1555 Oak Avenue,commonly known as the
Museum Residences on Oak (formerly King Home).
The proposed special use meets the Standards for
Approval for special uses.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
P2.Ordinance 48-O-23,Granting Major
Variations for a K-8 Education Institution-
Public on Property Located at 2000
Simpson Street in the OS Open Space
District
Land Use Commission recommended approval with
conditions of Ordinance 48-O-23 approving Major
Variations from the EvanstonZoning Code to allow for
the construction of a new K-8 Education Institution –
Public on the property located at 2000 Simpson Street
in the OS Open Space District.
Approved on
for Action
8 -0
Absent:Suffredin
Page 9 ACTIONS May 22,2023
HS1.Ordinance 1-O-23,Amending the City
Code and Creating Section 3-2-22 “Retail
Single Use Bag Tax and Plastic Bag Ban
The Human Services Committee recommended the
adoption of Ordinance 1-O-23,Amending the City
Code and Creating Section 3-2-22,“Retail Single Use
Bag Tax and Plastic Bag Ban.”
Approved on
for Action as
Amended
8 -0
Absent:Suffredin
HS2.Ordinance 24-O-23,Establishing
Evanston's Fair Workweek Ordinance
Councilmember Reid,Mayor Biss,the Human
Services Committee,and staff recommended the
adoption of Ordinance 24-O-23,as amended,at the
City Council meeting on May 8,2023.
Approved on
for Action as
Amended
6 -2
Ayes:Harris,
Wynne,Suffredin,
Revelle,Geracaris
Nays:Kelly,
Nieuwsma
Absent:Suffredin
HS3.Ordinance 44-O-22,Deleting Title 3,
Chapter 11,Section 8 “Photographers,
Transient”of the City Code
Councilmember Reid and the Human Service
Committee requested that the City Council adopt
Ordinance 44-O-22,Deleting Title 3,Chapter 11,
Section 8,“Photographers,Transient,”of the City
Code.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
AP1.Appointments and Reappointments to
Boards,Commissions,and Committees
The Mayor recommended City Council approval of the
appointments and reappointments of the following
members to the vacancies and terms of the Boards,
Commissions,and Committees.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns