HomeMy WebLinkAboutMay 22, 2023AGENDA
City Council
Monday, May 22, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:15 PM
Administration & Public Works Committee begins at 5:00pm
City Council convenes at 6:15pm or the conclusion of Administration and Public Works Committee
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Page
(I)ROLL CALL - COUNCILMEMBER SUFFREDIN
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Neurofibromatosis (NF) Awareness Month
Jewish American Heritage Month
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
4th of July Association Presentation
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic non-agenda or item agenda the and name
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers Comment Public Comment. Public is respond not do during
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages in any other disorderly conduct which disrupts, disturbs or otherwise
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Ordinance 14-O-23, Special Use for a Rooming House in the R6
District at 1566 Oak Avenue, the Margarita Inn.
Councilmember Nieuwsma and staff recommend the adoption of
Ordinance 14-O-23, as amended at the May 8, 2023, City Council
meeting, for a Special Use for a Rooming House in the R6 General
Residential District at 1566 Oak Avenue, commonly known as the
Margarita Inn.
For Action
Ordinance 14-O-23, Special Use for a Rooming House in the R6 District
at 1566 Oak Avenue, the Margarita Inn
SP2.Resolution 37-R-23, Authorizing the City Manager to Sign an
Operating Agreement with Connections for the Homeless
Staff recommends the adoption of Resolution 37-R-23 to authorize the
City Manager to sign an Operating Agreement with Connections for the
Homeless
For Action
Resolution 37-R-23, Authorizing the City Manager to Sign an Operating
Agreement with Connections for the Homeless
12 - 36
SP3.Discussion regarding rehabilitation and adaptive of 2603 use
Sheridan Road, commonly known as the Harley Lyman Clarke
Mansion.
Staff asks that the City Council discuss and give direction on the next
steps related to rehabilitation and adaptive use of 2603 Sheridan Road,
commonly known as the Harley Lyman Clarke Mansion.
For Discussion
Discussion regarding rehabilitation and adaptive use of 2603 Sheridan
Road, commonly known as the Harley Lyman Clarke Mansion
37 - 94
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of May
8, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of May 8, 2023
For Action
Approval of the Minutes of the Regular City Council meeting of May 8,
2023
95 - 116
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, and Bills List.
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 24, 2023, through May 7, 2023, in the amount of
$3,142,345.03 and the Bills List for May 23, 2023, in the amount of
$3,124,237.46.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
117 - 150
A2.Approval of Sole-Source Contract Award with Victor Stanley for
Raymond Park Bench Purchase
Staff recommends the City Council authorize the City Manager to
execute a sole-source agreement with Victor Stanley (2103 Brickhouse
Road, Dunkirk, MD 20754) to purchase thirteen benches for Raymond
Park in the amount of $27,852.00. A sole-source purchase requires a
2/3 vote of the Councilmembers.
Funding will be provided to the Capital Improvement Fund from public
benefit proceeds from the 1500 Sherman Avenue Planned Unit
Development in the amount of $15,959.92 and from the 2023 General
Obligation Bonds in the amount of $11,892.08. A detailed financial
analysis is included in the attached memo.
For Action
Sole Source Contract Award with Victor Stanley for Raymond Park
Bench Purchases
151 - 154
A3.Approval of Contract with Core & Main LP for the Purchase of Two
30" Filter Backwash Valves with Hydraulic Actuators (Bid No. 23-
23)
Staff recommends City Council authorize the City Manager to execute
an agreement with Core & Main LP (29950 N Skokie Hwy, Lake Bluff, IL
60044) to provide two 30" filter backwash valves with hydraulic actuators
(Bid No. 23-23) in the amount of $73,910.00.
Funding is provided by the Water Capital Outlay Business Unit (Account
510.40.4230.65702), an approved FY 2023 budget of which has
$470,000, and a YTD balance of $468,820.05.
For Action
Approval of Contract with Core & Main LP for the Purchase of Two 30"
Valves and Actuators
155 - 156
A4.Approval of a Purchase of One (1) 2023 Hybrid Ford Police
Interceptor Utility AWD Base and One (1) 2023 Ford F250 Crew Cab
Utility (EPD) Department Police and the for Truck Evanston
Facilities & Fleet Management Division (FFM) of the Administrative
Services Department Respectively
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with Currie Motors (10125 W. Laraway Rd,
Frankfort, IL 60423) in the amount of $41,930.00 for one (1) 2023 Hybrid
Ford Police Interceptor Utility AWD Base (K8A) as a replacement for
existing vehicle #4 for EPD, and a purchase agreement with Lindco
Equipment Sales (2168 East 88th Drive, Merrillville, IN 46410) in the
amount of $76,687.00 for one (1) 2023 Ford F250 Crew Cab Utility
Truck as a replacement for existing vehicle #258 for FFM. The total
purchase amount is $118,617.00.
Funding for one (1) 2023 Hybrid Ford Police Interceptor Utility AWD
Base Automotive the from be will F250 (1) one and (K8A) Ford
Equipment Fund (Account 601.19.7780.65550) in the amount of
$118,617.00. This account has a FY 2023 budgeted amount of
$2,700,000.00 and a remaining amount of $2,309,896.74. This
expenditure represents 4.44% of this budgeted amount.
For Action
Approval of a Purchase of One (1) 2023 Hybrid Ford Police Interceptor
Utility AWD Base and One (1) 2023 Ford F250 Crew Cab Utility Truck
157 - 174
A5.Approval to Fund the Preventative Maintenance (PM) Cost to
Vehicle T-23, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the
Evanston Fire Department (EFD)
Staff recommends the City Council authorize the City Manager to
approve payment in the amount of $39,388.18 to Interstate Power
Systems (NW7244, P.O. Box 1450, Minneapolis, MN 65485) for the
required annual aerial inspection and general preventative maintenance
of the Pierce Arrow XT Tiller/Ladder Fire Engine (Vehicle T-23) and
additional minor repairs made at the same time to expedite the return of
the vehicle to service in an optimal and safe condition. The Arrow XT
Tiller is used by the Evanston Fire Department and is critical to the EFD
operations.
Funding for the preventative maintenance and repairs will be from the
Fleet Fund, Materials to Maintain Autos (Account Services
600.19.7710.65060) in the amount of $39,388.18, which has a FY 2023
budgeted balance of remaining a and $1,155,250.00 of amount
$739,738.54.
For Action
Approval to Fund the Preventative Maintenance (PM) Cost to Vehicle T-
23, a Pierce Arrow XT Tiller (Ladder Fire Truck) for the Evanston Fire
Department
175 - 184
A6.Approval of Contract Award for Community Engagement Services
(RFP No.23-20) Related to the Ryan Field Stadium
The Economic Development Committee reviewed the content of a
proposed RFP and directed staff to issue a Request for Proposals for
the community engagement services related to the new Ryan Field
Stadium. Proposals were received from three firms and evaluated in
accordance with the City's purchasing manual. Staff requests direction
from City Council on how to proceed in light of the high potential cost,
which is likely far more than the Council anticipated
The work. unplanned budgeted for was funding specific No this
contingency account in the City Manager's budget, 100.15.1525.68205,
has a remaining unallocated budget of $20,736. Any cost above this
amount would be charged to this account but funded by the General
Fund reserves.
For Action
Approval of Contract Award for Community Engagement Services (RFP
No.23-20) Related to the Ryan Field Stadium
185 - 288
A7.Approval of the Single-Source Annual Renewal of the Motorola
CallWorks Emergency Call Handling Equipment
Staff recommends that the City Council authorize the City Manager to
renew the sole-source service agreement with Motorola Solutions, Inc.
(13108 Collections Center Drive Chicago, IL 60693) for the Police
Department’s CallWorks Emergency Call Handling System in the
amount of $266,671. The Agreement is effective from June 1, 2022,
through May 31, 2023. A sole-source purchase requires a 2/3 vote of
the Councilmembers.
Funding will be provided by the Emergency Telephone System Account
205.22.5150.62509 (Service Agreements & Contracts) with a FY22
budget of $335,000 and a YTD balance of $182,136.53.
For Action
Approval of the Single-Source Annual Renewal of the Motorola
CallWorks Emergency Call Handling Equipment - Attachment - Pdf
289 - 293
A8.Additional Outreach Worker Position
City Manager Stowe requests authorization to hire a new Outreach
Worker Position for the Youth Engagement Division in the Parks &
Recreation Department.
For FY2023, this additional position will be funded from the Human
Services Fund. Funding is available in the current budget as the two
new positions in Workforce Development were budgeted for the full
year. However, one position was not filled until the end of March, and
the other position won't be filled until mid-May. Permanent funding for
the position will be determined during the preparation of the FY2024
budget.
For Action
Additional Outreach Worker Position
294
A9.Approval of Contract Award for Parks and Recreation Department
2023 Summer Bus Transportation (Bid #23-31)
Staff recommends City Council authorize the City Manager to execute a
contract with Compass Transportation (5740 N Tripp Ave. Suite B
Chicago, IL 6064) to provide summer bus transportation in the amount
not to exceed $43,040.00.
Funding, in the total amount of $43,040.00, will be from the various
community center accounts in the Parks and Recreation Departments.
Accounts 100.30.xxxx.62507. A detailed funding table is provided below.
For Action
Approval of Contract Award for Parks and Recreation Department 2023
Summer Bus Transportation (Bid #23-31)
295 - 310
A10.Ordinance 50-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Public Trees
Staff recommends City Council adoption of Ordinance 50-O-23,
Amending Title 7, Chapter 8, Concerning the Protection of Public Trees.
For Introduction
Ordinance 50-O-23
311 - 329
A11.Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3
to Allow Alcohol in Certain City Parks Pursuant to A One-Day
Special Events Liquor License
The Liquor Control Review Board recommends City Council approval of
Ordinance 42-O-23, amending City Code Sections 3-4-6 and 7-10-3 to
allow alcohol in certain City parks pursuant to a one-day special events
liquor license.
For Action
Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3 to
Allow Alcohol in Certain City Parks Pursuant to A One-Day Special
Events Liquor License
330 - 338
A12.Ordinance 43-O-23, Amending City Code Section 3-2-14-8
Concerning the Payment of Liquor Tax Penalties
The Liquor Control Review Board recommends City Council approval of
Ordinance 43-O-23, amending City Code Section 3-2-14-8 concerning
the payment of liquor tax penalties.
For Action
Ordinance 43-O-23, Amending City Code Section 3-2-14-8 Concerning
the Payment of Liquor Tax Penalties
339 - 342
A13.Ordinance 45-O-23, Amending City Code Section 10-11-18
“Schedule XVIII; Residents Parking Only Districts”
Staff recommends adoption of Ordinance 45-O-23, Amending City Code
Section 10-11-18 “Schedule XVIII; Residents Parking Only Districts.”
Adoption of this ordinance would add the residences on the 1300 block
of Jenks, between Asbury and the end of the public roadway to the
West, as well as the residences on 2600-2700 blocks of Asbury, from
Central to Isabella, to the residents parking only district 6.
For Action
Ordinance 45-O-23, Amending City Code Section 10-11-18 “Schedule
XVIII; Residents Parking Only Districts”
343 - 347
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak
(formerly King Home)
The Land Use Commission recommends the adoption of Ordinance 33-
O-23, General R6 the Hotel in an for Use Special a Apartment
Residential District at 1555 Oak Avenue, commonly known as the
Museum Residences on Oak (formerly King Home). The proposed
special use meets the Standards for Approval for special uses.
For Action
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
348 - 404
P2.Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in
the OS Open Space District
Land Use Commission recommends approval with conditions of
Evanston Ordinance from Variations Major approving 48-O-23 the
Zoning Code to allow for the construction of a new K-8 Education
Institution – Public on the property located at 2000 Simpson Street in the
OS Open Space District.
For Action
Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in the OS
Open Space District
405 - 467
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.Ordinance 1-O-23, Amending the City Code and Creating Section 3-
2-22 “Retail Single Use Bag Tax and Plastic Bag Ban”
The Human Services Committee recommends the adoption of
Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-
22, “Retail Single Use Bag Tax and Plastic Bag Ban.”
For Action
Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-
22 “Retail Single Use Bag Tax and Plastic Bag Ban”
468 - 479
HS2.Ordinance 24-O-23, Establishing Evanston's Fair Workweek
Ordinance
Councilmember Reid, Mayor Biss, the Human Services Committee, and
staff recommend the adoption of Ordinance 24-O-23, as amended, at
the City Council meeting on May 8, 2023.
For Action
Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance
480 - 494
HS3.Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
Councilmember Reid and the Human Service Committee request that
the City Council adopt Ordinance 44-O-22, Deleting Title 3, Chapter 11,
Section 8, “Photographers, Transient,” of the City Code.
For Action
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code
495 - 497
(XI)APPOINTMENTS
AP1.Approval of Appointments and Reappointments to Boards,
Commissions, and Committees.
The Mayor recommends City Council approval of the appointments and
reappointments of the following members to the vacancies and terms of
the Boards, Commissions, and Committees indicated below.
For Action
Approval of Appointments and Reappointments to Boards,
Commissions, and Committees
498 - 499
(XII)CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/23/2023 5:00PM Planning & Development Housing Subcommittee
5/24/2023 6:00PM Economic Development Committee
5/24/2023 7:00PM Land Use Commission
6/1/2023 9:00AM Reparations Committee Meeting (Hybrid)
6/5/2023 5:00PM Rules Committee
6/5/2023 6:00PM Human Services Committee
6/7/2023 6:30PM Citizen Police Review Commission
6/8/2023 6:30PM Equity and Empowerment Commission
6/8/2023 7:00PM Social Services Committee (In-Person)
6/9/2023 7:15AM Utilities Commission