HomeMy WebLinkAboutApril 10, 2023AGENDA
City Council
Monday, April 10, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Administration & Public Works Committee begins at 5:00pm
City Council convenes at 6:00pm or the conclusion of Administration and Public Works
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Page
(I)ROLL CALL - COUNCILMEMBER WYNNE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
National Public Safety Telecommunicators Week - April 9-15, 2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic non-agenda or item agenda the and name
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Comment. Public Public respond not do during
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise or disrupts, which disturbs disorderly other any in conduct
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Discussion of Proposed New Ward Map
Councilmember Nieuwsma, Chair of the Redistricting Committee,
recommends discussion of a proposed new ward map.
For Discussion
Discussion of Proposed New Ward Map - Attachment - Pdf
14 - 31
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council Meeting of
March 27, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of March 27, 2023
For Action
Approval of the Minutes of the Regular City Council Meeting of March
27, 2023
32 - 48
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity.
Staff recommends City Council approval of the City of Evanston Payroll
for the period of March 13, 2023, through March 26, 2023, in the
amount of $2,910,655.40 and the Bills List for April 11, 2023, in the
amount of $3,329,335.97, and credit card activity for the period ending
February 26, 2023, in the amount $262,467.27.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
49 - 89
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending February 26, 2023, in
the amount of $16,370.21.
For Action
Approval of BMO Harris Amazon Credit Card Activity
90 - 92
A3.Approval of a 1-Year Contract Extension to the Contract with
Schroeder & Schroeder, Inc. for Sidewalk Improvements Program
(Bid No. 22-46)
Staff recommends that City Council authorize the City Manager to
execute a 1-year contract extension to the contract with Schroeder &
Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) for the Sidewalk
Improvements Program (Bid No. 22-46) in the amount of $300,000.
Funding is provided from the Capital Improvement Fund 2023 General
Obligation Bonds (Account 415.40.4123.65515-423013), which has an
FY 2023 budget for this project in the amount of $300,000, all of which is
remaining.
For Action
Approval of a 1-Year Contract Extension to the Contract with Schroeder
& Schroeder, Inc. for Sidewalk Improvements Program (Bid No. 22-46)
93 - 97
A4.Approval of Contract with Landmark Contractors, Inc. for the
Oakton Street Corridor Improvement Project (Bid 23-09)
Staff recommends City Council authorize the City Manager to execute a
contract with Landmark Contractors, Inc. (11916 W. Main St., Huntley,
IL 60142) for the Oakton Street Corridor Improvement Project(Bid 23-
09) in the amount of $4,156,960.10.
Funding will be provided from the Capital Improvement Fund 2023
General Obligation Bonds in the amount of $2,850,000, Invest in Cook
grant funds in the amount of $500,000, and the General Fund cash
balance in the amount of $806,960.10. A detailed summary of the
funding is included in the attached memo.
For Action
Approval of ContractOakton Street Corridor Improvement Project (Bid
No. 23-09)West City Limits to Asbury Avenue
98 - 105
A5.Approval of Amendment No. 2 to the contract with Christopher B.
Burke Corridor Street Oakton the for Ltd Engineering,
Improvements (RFP 19-66) for Construction Engineering Services
Staff recommends that City Council authorize the City Manager to
execute Amendment No. 2 to the contract with Christopher B. Burke
Engineering, Ltd, Inc. (820 Davis Street, Suite 520, Evanston, IL 60201)
to provide Phase III Construction Engineering services for the Oakton
Street amount the Improvement 19-66) (RFP Project Corridor in
$294,158.
This project will be funded from the Capital Improvement Fund 2023
General Obligation Bonds (Account No. 415.40.4123.62145-420012),
which has an FY 2023 budget of $300,000 for this contract, all of which
is remaining.
For Action
Approval of Amendment No. 2 to the contract with Christopher B. Burke
Engineering, Ltd for the Oakton Street Corridor Improvements (RFP 19-
66)
106 - 117
A6.Approval of Change Order No. 1 to the Contract with Wiss, Janney,
Elstner, Associates, Inc. for Parking Garage Structural Assessment
(RFP 20-19)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the contract with Wiss, Janney, Elstner,
Associates, Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) for the
Parking Garage Structural Assessment (RFP 20-19) in the amount of
$31,900. This will increase the overall contract amount from $107,600 to
$139,500.
Funding will be provided through the Capital Improvement Program’s FY
2023 General Obligation Bond Fund for Facilities Contingency (Account
No. 415.40.4123.65515 - 623012), which was budgeted at $600,000
with $560,273 remaining.
For Action
Approval of Change Order No. 1 to the Contract with Wiss, Janney,
Elstner, Associates, Inc. for Parking Garage Structural Assessment
(RFP 20-19)
118 - 126
A7.Approval of Change Order No. 3 to the Agreement with Greeley and
Hansen, LLC for the Evanston Service Center Facility Evaluation
and Master Plan (RFP 21-24)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 3 to the agreement with Greeley and
Hansen, LLC (100 South Wacker Drive, Suite 1400, Chicago, Illinois
60606) for the Evanston Service Center Facility Evaluation and Master
Plan (RFP 21-24) in the amount of $38,300. This will increase the
overall contract amount from $236,019 to $274,319. This change order
includes a time extension of 366 calendar days, extending the contract
completion date from March 31, 2023, to March 31, 2024.
Funding is provided from the Capital Improvement Fund 2023 General
Obligation Bonds (Account 415.40.4123.62145 – 621007), which has an
approved FY 2023 budget of $200,000 and a YTD balance of $200,000.
For Action
Approval of Change Order No. 3 to the Agreement with Greeley and
Hansen, LLC for the Evanston Service Center Facility Evaluation and
Master Plan
127 - 132
A8.Approval of Change Order No. 2 to the Contract with Bodala LLC
dba Central Rug and Carpet for Interior Renovations at Lovelace
Park Field House (Bid 22-67)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 2 to the contract with Bodala LLC dba
Central Rug & Carpet (3006 Central Street, Evanston, Illinois) for the
Interior Renovations at Lovelace Park Field House (Bid 22-67) in the
amount of $21,429.00. This will increase the overall contract amount
from $248,020 to $269,449. Additionally, there is a 14-day time
extension, changing the date of substantial completion from 4/28/23 to
5/12/23.
Funding will be provided through the Capital Improvement Fund 2022
General Obligation Bonds (Account No. 415.40.4122.65515 - 622005),
which was budgeted at $300,000, of which $51,980 remains.
For Action
Approval of Change Order No. 2 to the Contract with Bodala LLC dba
Central Rug and Carpet for Interior Renovations at Lovelace Park Field
House
133 - 135
A9.Approval of a Purchase of one (1) replacement Refuse Vehicle for
the Public Works Agency (PWA) and four (4) replacement Vehicles
for the Evanston Police Department (EPD)
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with R.N.O.W., Inc. (863R West National
Avenue, West Allis, WI 53227 ) in the amount of $334,649.00 for one (1)
20 cubic yard refuse vehicle as replacement of vehicle #713 for the
Public Works Agency operations, with Sutton Ford Inc. (21315 Central
Avenue, Matteson, IL 60443-2893) in the amount of $132,683.00, for
three (3) Ford Hybrid Explorer SUV as the replacement of vehicles #21,
#43, and #63 for the Evanston Police Department operations, and with
City Chevrolet of Grayslake (100 East Belvidere Road, Grayslake, IL
60030) in the amount of $64,052.26 for one (1) Chevrolet Suburban
SUV Evanston the for #16 Police of replacement the as vehicle
Department operations. The total purchase amount is $531,384.26.
Funding for the refuse vehicle will be from the Solid Waste Fund,
Automotive Equipment Account (520.40.4310.65550) in the amount of
$334,649.00, which has a FY 2023 budgeted amount of $440,000 with
an unencumbered balance of $439,517.00.
Funding for the three (3) hybrid police interceptor and Chevrolet
Fund Replacement Equipment the be will Suburban from
(601.19.7780.65550) in the amount of $196,735.26 which has a FY
2023 with unencumbered $2,700,000.00 an amount budgeted of
balance of $609,008.00.
For Action
Approval of a Purchase of one (1) replacement Refuse Vehicle for the
Public Works Agency (PWA) and four (4) replacement Vehicles for EPD
136 - 156
A10.Approval of Repair of the Evanston Fire Department Reserve
Ladder Truck #311R
Staff requests the City Council authorize the City Manager to approve
automotive work in the amount of $108,940.00 to Pierce Manufacturing -
Midwest Regional Service Center (816 Commercial Avenue,
Weyauwega, WI 54983) for the repair and maintenance of Ladder Truck
#311R.
Funding for this repair will be from the Fleet Services Fund, Materials to
Maintain Account (600.19.7710.655060) in the amount of Autos
$108,940.00, which has a FY 2023 budgeted amount of $1,155,2520.00
with an unencumbered balance of $900,049.79.
For Action
Approval of Repair of the Evanston Fire Department Reserve Ladder
Truck #311R
157 - 164
A11.Approval of Change Order No. 1 with Green Alley Strategies for
Participatory Budgeting Marketing Campaign
Staff Recommends that the City council authorize the City manager to
execute for Strategies Alley Green the 1 No. Order Change with
Participatory Budgeting Marketing Campaign. This Change order will
increase the contract amount by $10,000 to a new total of $34,999
Funding will be provided from the American Rescue Plan Act Funds
allocated for Participatory Budgeting (Account 170.99.9973.62490).
Budgeting overhead as Participatory to allocated were $500,000
program costs. The current budget for the digital media campaign and
video production is $35,000, of which $24,999 is already allocated to the
contract with Green Alley Strategies.
For Action
Approval of Change Order No. 1 with Green Alley Strategies for
Participatory Budgeting Marketing Campaign
165 - 173
A12.Approval of Contract Award with Builders Asphalt for the Purchase
of Hot Mix Asphalt
to Manager City authorize Council City that Staffrecommends the
execute a one-year contract with Builders Asphalt (4413 Roosevelt
Road Suite 108, Hillside, IL 60162) for the purchase of Hot Mix Asphalt
in the amount not to exceed $48,000.
Funding for this purchase will be provided by three separate accounts
as follow: General Fund Public Works/Streets in the amount of $28,000;
Water Fund in the amount of $10,000; Sewer Fund in the amount of
$10,000.
For Action
Approval of Contract Award with Builders Asphalt for the Purchase of
Hot Mix Asphalt
174 - 178
A13.Approval of One-Year Renewal of Security Information and Event
Management (SIEM) Platform Subscription from SHI International
Corp.
Staff recommends City Council authorize a one-year subscription
renewal of the Rapid7 InsightIDR security information and event
management (SIEM) platform from SHI International Corp. (290
Davidson Avenue, Somerset, NJ 08873) in the amount of $42,135.00
through Sourcewell Contract #: 081419-SHI.
This expense will be charged to IT account 100.19.1932.62340 (IT
Computer Software), which has a FY2023 budgeted amount of
$1,420,000.00 and a year-to-date balance of $1,163,586.83.
For Action
Approval of One-Year Renewal of Security Information and Event
Management (SIEM) Platform Subscription from SHI International Corp.
179 - 185
A14.Approval of a Contract Award to Worxbee to provide a shared pool
of service to Executive Virtual of 80hrs/month Assistant
Councilmembers.
Councilmember Burns requests the City Council authorize the City
Manager to execute a contract agreement with Worxbee, Inc. to provide
a 12-month initial service term of 80 active hours of service per month at
a rate of $7,800.00 per month.
Funding for this work will be from the General Fund, City Council, and
external services account (100.13.1300.62175), which has a FY2023
budget allocation of $68,042, all of which is remaining.
For Action
Approval of a Contract Award to Worxbee to provide a shared pool of
80hrs/month of Virtual Executive Assistant service to Councilmembers. -
Attachment - Pdf
186 - 194
A15.Resolution 31-R-23, Expressing the Commitment of the City
an Council Conversion to Complete a Utilizing Property
Undeveloped Property Within the City of Evanston to Create New
Public Park Space
Staff recommends that City Council approve Resolution 31-R-23,
Expressing the Commitment of the City Council to Complete a Property
Conversion of Property the Within Undeveloped an Utilizing City
Evanston to Create New Public Park Space.
For Action
Resolution 31-R-23, Expressing the Commitment of the City Council to
Complete a Property Conversion Utilizing an Undeveloped Property
Within the City
195 - 199
A16.Ordinance 31-O-23, Authorizing the Sale of Surplus Property
Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 31-O-23, directing
the City Manager to offer the sale of vehicles owned by the City through
public auction through GovDeals, an online auction system utilized by
government agencies, or any other subsequent America’s Online
Auction. These vehicles have been determined to be surplus due to new
vehicle replacements being placed into service or vehicles that had to
be taken out of service for safety reasons with the intention of eventual
replacement.
For Action
Ordinance 31-O-23, Authorizing the Sale of Surplus Property Owned by
the City of Evanston
200 - 204
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 38-O-23, Amending Section 6-9-2-3 of the City Code
Adding Performance Event Venues As A Special Use in the B1
Business District
The Land Use Commission recommends the adoption of Ordinance 38-
O-23, amending Section 6-9-2-3 of the City Code, and adding
Performance Event Venues as a Special Use in the B1 Business
District.
For Action
Ordinance 38-O-23
205 - 212
P2.Ordinance 39-O-23, Granting a Special Use Permit to Allow for A
Performance Entertainment Venue Pursuant to City Code 6-9-2-3
and Approving A Major Variation Pursuant to City Code 6-16-5,
Table 16-E on the Property Located At 1243-45 Chicago Avenue, in
the B1 Business District
The Land Use Commission recommends the adoption of Ordinance 39-
O-23 granting Performance a for Use to Permit Special a allow
Entertainment Venue pursuant to City Code 6-9-2-3 and approving a
Major Variation pursuant to City Code 6-16-5, Table 16-E on the
property at 1243-45 Chicago Avenue, in the B1 Business located
District.
For Action
Ordinance 39-O-23
213 - 224
P3.Ordinance 34-O-23, approving a Special Use and Major Variations
for a religious institution at 1801-1805 Church Street.
Land Use Commission recommends denial of the requested zoning
relief. In late 2020 and early 2021, the Economic Development
Committee recommended approval of, and the City Council adopted
Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase
and sales agreement with a joint entity including Mt. Pisgah Ministry,
Inc. and Housing Opportunity Development Corporation (HODC) for the
redevelopment of the vacant parcels to include a mixed-use building
with for History Legislative additional housing. affordable See
information.
For Action
Ordinance 34-O-23
225 - 287
P4.Ordinance 35-O-23, approving Major Variations for the construction
of a new 4-story mixed-use building at 1811-1815 Church Street.
Land Use Commission recommends approval of Ordinance 35-O-23
approving Major Variations from the Evanston Zoning Code to allow for
the construction of a new 5-story mixed-use building with ground floor
retail, 44 dwelling units above, 46 on-site vehicle parking and 26 bike
parking spaces at 1811-1815 Church Street, HODC, in the B2 Business
and oWE West Evanston Overlay Districts.
In late 2020 and early 2021, the Economic Development Committee
recommended approval of, and the City Council adopted Ordinance 4-
O-21 authorizing the City Manager to negotiate a purchase and sales
agreement with a joint entity including Mt. Pisgah Ministry, Inc. and
Housing the for (HODC) Development Opportunity Corporation
redevelopment of the vacant parcels to include a mixed-use building
with additional affordable housing. See Legislative History for
information.
For Action
Ordinance 35-O-23
288 - 311
(X)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
ED1.Recommendation to City Council to purchase Meridian Barricades
for Special Event Support
The City of Evanston Special Events Committee, in conjunction with the
Evanston the to seeks recommend Fire and Police Departments,
purchase of Meridian Archer 1200 Vehicle Barriers for use at approved
City of Evanston events held on public property.
ARPA Funding not to exceed $612,821.84
For Action
Recommendation to City Council to purchase Meridian Barricades for
Special Event Support
312 - 328
(XI)APPOINTMENTS
AP1.Approval of Appointment and Reappointment to Boards,
Commissions, and Committees
Meghan Shea's approval of City recommends The Mayor Council
appointment and Benjamin Schapiro's reappointment to the Library
Board.
For Action
Approval of Appointment and Reappointment to Boards, Commissions,
and Committees
329 - 330
(XII)CALL OF THE WARDS
be provide shall announce or Mayor (Councilmembers by upon called to the
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIII)EXECUTIVE SESSION
(XIV)ADJOURNMENT
(XV)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
4/11/2023 5:00PM Finance & Budget Committee
4/11/2023 7:00PM Preservation Commission
4/12/2023 6:30PM Northwestern University/City Committee
4/12/2023 7:00PM Land Use Commission
4/13/2023 8:30AM Referrals Committee
4/13/2023 7:00PM Social Services Committee
4/14/2023 7:15AM Utilities Commission (Virtual)
4/17/2023 5:00PM Human Services Committee
4/18/2023 7:00PM Housing & Community Development Committee
4/19/2023 6:00PM Participatory Budgeting Leadership Committee
4/19/2023 6:00PM M/W/EBE Development Committee (Virtual)
4/20/2023 6:00PM Parks & Recreation Board