HomeMy WebLinkAboutApril 24, 2023AGENDA
City Council
Monday, April 24, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 5:45pm
City Council convenes at 7:00pm or the conclusion of Planning & Development Committee
Join Zoom Meeting
https://us06web.zoom.us/j/89511761938?pwd=LzcvUXBnb3pDTElhM0hlc3ZkcWtUUT09
Meeting ID: 895 1176 1938
Passcode: 197288
Those wishing to make public comments at the Administrative & Public Works Committee,
Planning & Development Committee or City Council meetings may submit written comments
in advance or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
Page
(I)ROLL CALL - COUNCILMEMBER NIEUWSMA
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Arbor Day - April 28, 2023 Proclamation
Evanston is Family Strong Day - April 30, 2023 Proclamation
Evanston Public Service Recognition Week - May 7 to 13, 2023 Proclamation
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic non-agenda or item agenda the and name
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Public Comment. during respond not do Public
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages which otherwise or disturbs disrupts, conduct disorderly other any in
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SPB1.Climate Action & Resilience Plan Implementation Update
Staff recommends City Council accept and place on file this update on
the implementation of the Climate Action and Resilience Plan (CARP).
For Action: Accept and Place on File
Climate Action & Resilience Plan Implementation Update
10 - 12
SPB2.Pedestrian Crosswalk Treatments Recommendations
Staff recommends that the City Council accept and place on file staff
recommendations regarding pedestrian crosswalk treatments.
For Action: Accept and Place on File
Pedestrian Crosswalk Treatments Recommendations
13 - 23
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council Meeting of
April 10, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of April 10, 2023.
For Action
Approval of the Minutes of the Regular City Council Meeting of April 10,
2023
24 - 37
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, and Bills List.
Staff recommends City Council approval of the City of Evanston Payroll
for the period of March 27, 2023, through April 9, 2023, in the amount of
$3,092,481.98 and the Bills List for April 25, 2023, in the amount of
$2,419,055.67.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
38 - 62
A2.Approval of ARPA Allocation for Arrington Lagoon Patio Furniture
& Lighting
Staff seeking City Council approval of an ARPA allocation not to exceed
$61,000 for the purchase and installation of furniture and lighting for the
Arrington Lagoon picnic shelter patio.
American Rescue Plan Act (ARPA) - 170.99.1700.56501
For Action
Approval of ARPA Allocation for Arrington Lagoon Patio Furniture &
Lighting
63 - 73
A3.Approval of Fee Structure for Use of Public Space for Outdoor
Dining
Staff recommends City Council approval of the proposed 2023 fee
schedule for the use of public space for outdoor dining.
For Action
Approval of Fee Structure for Use of Public Space for Outdoor Dining
74 - 77
A4.Approval of a Contract with Futurity 19, Inc., for the Robert Crown
Community Center Gymnasium Acoustic Panel Installation Project
(Bid 23-22)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Futurity 19, Inc. (3 Grant Square, #310,
Hinsdale, Illinois 60521) for the Robert Crown Community Center
Gymnasium Acoustic Panel Installation Project (Bid 23-22) in the
amount of $45,500.
Funding Fund Construction Crown (Account from provided is the
416.40.4160.65515 – 623003), which has an approved FY 2023 budget
of $50,000, all of which is remaining.
For Action
Approval of a Contract with Futurity 19, Inc., for the Robert Crown
Community Center Gymnasium Acoustic Panel Installation Project (Bid
23-22)
78 - 80
A5.Approval of a Sole-Source Contract with Hach Company for the
Purchase of Turbidimeters and Controllers
Staff recommends City Council authorize the City Manager to execute a
sole-source agreement with Hach Company (5600 Lindbergh Drive
Loveland, CO 80538) for the purchase of eighteen turbidimeters and
controllers in the not-to-exceed amount of $109,666.80. A sole-source
purchase requires a 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau, Water Capital
Outlay an has 510.40.4230.65702), (Account Unit Business which
approved FY 2023 Budget of $470,000 and a YTD balance of
$$468,820.05.
For Action
Approval of a Sole-Source Contract with Hach Company for the
Purchase of Turbidimeters and Controllers
81 - 88
A6.and with Award Greeley Sole-Source a of Approval Contract
Hansen LLC for Water Plant 4160 V Electrical System Reliability
Project (RFP 22-30) Retaining Wall Structural Design
Staff recommends the City Council authorize the City Manager to
execute a sole-source agreement with Greeley and Hansen LLC (100
South Wacker Drive, Suite 1400, Chicago, IL 60606) for Retaining Wall
Structural Design related to the Water Plant 4160V Electrical System
Reliability Project (RFP 22-30) in the amount of $39,893.00. A sole-
source purchase requires a 2/3 vote of the Councilmembers.
Water No. (Account Fund the this is project for Funding from
513.71.7330.62145 – 722002). Budget is available from anticipated
savings Paint and Removal Lead other namely projects, of the
Repainting Plan.
City Illinois the from loan low-interest pursue to intends staff a
Environmental Protection Agency (IEPA) State Revolving Fund (SRF).
The loan is only issued after the design is complete and a contractor has
been selected. If the City is successful in obtaining the loan, eligible
engineering and construction costs will be funded by the loan.
For Action
Approval of a Sole-Source Contract Award with Greeley and Hansen
LLC for Water Plant 4160 V Electrical System Reliability Project (RFP
22-30)
89 - 102
A7.Approval of Change Order No. 1 to the Agreement with Greeley and
Hansen LLC for Water Plant 4160 V Electrical System Reliability
Project (RFP 22-30)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with Greeley and
Hansen LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606)
for the Water Plant 4160V Electrical System Reliability Project (RFP 22-
30) in the amount of $298,611. This will increase the overall contract
amount from $597,280.00 to $895,891.
Funding for this project is from the Water Fund (Account No.
513.71.7330.62145 – 722002), which has an FY 2022 and 2023 budget
of is budget remaining The committed this to $850,000 project.
available from anticipated savings of other projects, namely the Lead
Paint Removal and Repainting Plan.
City loan Illinois the from interest a pursue to intends staff low
Environmental Protection Agency (IEPA) State Revolving Fund (SRF).
The loan is only issued after the design is complete and a contractor has
been selected. If the City is successful in obtaining the loan, eligible
engineering and construction costs would be funded by the loan.
For Action
Approval of Change Order No. 1 to the Agreement with Greeley and
Hansen LLC for Water Plant 4160 V Electrical System Reliability Project
(RFP 22-30)
103 - 118
A8.with Agreement the Order 3 Change of Approval to No.
SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 3 to the agreement with SmithGroup, Inc.,
for the Evanston Shoreline Repairs (RFQ 21-45) in the amount of
$65,280. This will increase the overall contract amount from $376,520 to
$441,800. This change order includes a time extension of 397 days,
extending the contract completion deadline from November 30, 2023, to
December 31, 2024.
Funding is provided from the Capital Improvement Fund 2021 General
Obligation Bonds in the amount of $23,800 and from the 2020 Good
Neighbor Funds in the amount of $41,480. A detailed financial analysis
is included in the attached memo.
For Action
Approval of Change Order No. 3 to the Agreement with SmithGroup,
Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
119 - 132
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1 Preservation Commission Annual Report
Staff recommends the City Council review and place on file the 2022
Preservation Commission Annual Report and Preserve 2040.
For Action: Accept and Place on File
Preservation Commission Annual Report
133 - 194
P2.Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak
(formerly King Home)
The Land Use Commission recommends the adoption of Ordinance 33-
O-23, General R6 the Hotel Apartment in for Use Special a an
Residential District at 1555 Oak Avenue, commonly known as the
Museum Residences on Oak (formerly King Home). The proposed
special use meets the Standards for Approval for special uses.
For Introduction
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
195 - 250
P3.Ordinance 41-O-23, amending Title 4 - Building Regulations of the
City Code, striking Chapter 14, Design and Project Review (DAPR).
The Community Development Department recommends approval of
Ordinance 41-O-23, removing Title 4, Chapter 14, Design and Project
Review (DAPR).
For Introduction
Ordinance 41-O-23, amending Title 4 - Building Regulations of the City
Code, striking Chapter 14, Design and Project Review (DAPR)
251 - 263
P4.Ordinance 20-O-23, Amending Title 6 of the City Code Relating to
Cannabis Consumption Lounges
The Land Use Commission recommends denial of Ordinance 20-O-23,
a text amendment to the Zoning Ordinance to establish zoning
Use Land The lounges. consumption cannabis for regulations
Commission found the text amendment does not meet the Standards for
Approval for amendments, specifically that the proposal is not consistent
with the goals, objectives, and policies of the Comprehensive General
Plan, and that the request may have an adverse effect on the value of
adjacent properties.
For Introduction
Ordinance 20-O-23, Amending Title 6 of the City Code Relating to
Cannabis Consumption Lounges
264 - 289
(X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.of Code City of Portions Amending 21-O-23, the Ordinance
Evanston, Title 8, Chapter 18 “Clean Air Act – Smoking” to Allow
Cannabis Smoking Establishments in Evanston.
Councilmember Reid and the Human Services Committee recommend
the adoption of Ordinance 21-O-23, Amending Portions of the City
Code of Evanston, Title 8, Chapter 18, “Clean Air Act – Smoking.”
For Introduction
Ordinance 21-O-23, Amending Portions of the City Code of Evanston,
Title 8, Chapter 18 “Clean Air Act – Smoking” to Allow Cannabis
Smoking Establishments
290 - 298
(XI)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
FB1.Ordinance 40-O-23 Authorizing the City of Evanston City Manager
to Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a
New Total of $325,994,623
Staff and the Finance and Budget Committee recommend the City
Council adopt Ordinance 40-O-23, authorizing the City of Evanston City
Manager to reduce the total Fiscal Year 2022 budget by $34,438,897 to
a new total of $325,994,623.
For Introduction
Ordinance 40-O-23 Authorizing the City of Evanston City Manager to
Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a New
Total of $325,994
299 - 305
(XII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
4/25/2023 5:00PM Planning & Development Housing Subcommittee
4/25/2023 7:00PM Redistricting Committee Meeting (Hybrid)
4/26/2023 6:00PM Economic Development Committee
4/26/2023 7:00PM Land Use Commission
5/1/2023 5:00PM Human Services Committee
5/3/2023 6:30PM Citizen Police Review Commission
(XIII)CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT