The URL can be used to link to this page

Home My WebLink AboutMarch 27, 2023AGENDA City Council Monday, March 27, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:00 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 7:00pm or the conclusion of Planning & Development Committee Join Zoom Meeting: https://us06web.zoom.us/j/84104138646?pwd=Ym9LOE80RVJGaE85ZmRtQ2UzbUU5dz09 Meeting ID: 841 0413 8646 Passcode: 588498 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I)ROLL CALL - COUNCILMEMBER HARRIS (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III)CITY MANAGER PUBLIC ANNOUNCEMENTS Illinois Section American Water Works Association Water Professional of the Year Award to Darrell King (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their a on be to topic non-agenda addressed item agenda the and name or designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers is Comment Public Comment. during respond not do Public intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages disrupts, otherwise disturbs which or disorderly other any in conduct impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SP1.Update on Resolution 65-R-22, a Resolution Reaffirming the City of Evanston's Fundamental of Commitment the to Protection Reproductive Health Care Rights Staff recommends that City Council accept and place on file the toward made progress herein regarding provided information the fulfilling the directives outlined in 65-R-22, a Resolution Reaffirming the City Fundamental of the Protection Commitment Evanston's of to Reproductive Health Care Rights For Action: Accept and Place on File Update on Resolution 65-R-22, a Resolution Reaffirming the City of Evanston's Commitment to the Protection of Fundamental Reproductive Health Care Rights 16 - 23 SP2 ADA Transition Plan Report Staff recommends that City Council accept and place on file the ADA Transition Plan, including recommendations for City compliance with the Americans with Disabilities Act. For Action: Accept and Place on File ADA Transition Plan Report 24 - 26 SP3.Update on the Request For Proposal for a New Comprehensive Plan & Zoning Code Staff will present an overview of the process and timeline for issuing a Request for Proposal (RFP) for a new Comprehensive Plan and Zoning Code. For Discussion Update on the Request For Proposal for a New Comprehensive Plan & Zoning Code 27 - 28 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES M1.Approval of the Minutes of the Regular City Council Meeting of March 13, 2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of March 13, 2023 For Action Approval of the Minutes of the Regular City Council Meeting of March 13, 2023 29 - 46 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll, and Bills List. Staff recommends City Council approval of the City of Evanston Payroll for the period of February 27, 2023, through March 12, 2023, in the amount of $2,934,522.40 and the Bills List for March 28, 2023, in the amount of $1,531,820.11. For Action Approval of the City of Evanston Payroll, and Bills List 47 - 70 A2.Approval of Professional Services Agreement Extension with SAFEbuilt, Inc., for Supplemental Plan Review and Inspection Services Staff recommends that City Council authorize the City Manager to execute a one-year extension to the Professional Services Agreement with SAFEbuilt for supplemental plan review and inspection services from April 1, 2023, to March 31, 2024. The extension agreement includes project plan review services for Northwestern University’s Ryan Field Stadium and adds zoning and fire plan review services. Funding is provided from Building & Inspection Services Division’s Plumbing, Electrical, Plan Review Services account #100.2126.21.62464 which has a budget of $50,000. For Action Approval of Professional Services Agreement Extension with SAFEbuilt, Inc., for Supplemental Plan Review and Inspection Services 71 - 88 A3.Approval of a Contract with Pan Oceanic Engineering Co. for the Green Bay Road Water Main Replacement Project (Bid 23-14) Staff recommends City Council authorize the City Manager to execute a contract with Pan Oceanic Engineering Co. (4401 Roosevelt Road, Hillside, IL 60162) for the Green Bay Road Water Main Replacement Project (Bid 23-14) in the amount of $1,269,508.95. Funding is provided from the Water Fund in the amount of $1,230,767.95 and the Sewer Fund in the amount of $38,741.00. For Action Approval of a Contract with Pan Oceanic Engineering Co. for the Green Bay Road Water Main Replacement Project (Bid 23-14) 89 - 95 A4.Approval of a Contract with Garland/DBS for the 2023 Facility Envelope Repairs, Contract 1 Staff recommends City Council authorize the City Manager to execute a contract with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) for the 2023 Facility Envelope Repairs, Contract 1, in the amount of $389,727. Garland is requesting a partial LEP waiver. Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $389,727. A detailed financial analysis is included in the attached memo. For Action Approval of a Contract with Garland/DBS for the 2023 Facility Envelope Repairs, Contract 1 96 - 105 A5.Approval of a Contract for the Dredging of the Church Street Boat Ramp (BID 23-08) Staff recommends that City Council authorize the City Manager to execute a contract in the amount of $65,000 with Kovilic Contruction Company, Inc. (3721 N. Carnation Street, Franklin Park, Illinois) for the dredging of the Church Street Boat Harbor. Funding is allocated in the Parks and Recreation Business Unit account 100.30.3065.65050, Boat Ramp Operations/BLDG Maintenace Material which has a FY 2023 budgeted amount of $36,000 and a year-to-date balance of $36,000. Additionally, this expense will be offset from fees collected from sales of boat launch permits. The 2023 Church Street boat permit revenue is projected at $50,550. Revenue is budgeted in Business Unit 100.30.3065.53565 Boat Ramp Operations. Cost for a 2023 resident season boat permit: $360 Cost for a 2023 non-resident season boat permit:$600 For Action Dredging of the Church Street Boat Ramp (BID 23-08) 106 - 136 A6.Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers. Councilmember Burns requests the City Council authorize the City Manager to execute a contract agreement with Worxbee, Inc. to provide a 12-month initial service term of 80 active hours of service per month at a rate of $5,616.00 per month. Funding for this work will be from the General Fund, City Council, and external services account (100.13.1300.62175), which has a FY2023 budget allocation of $68,042, all of which is remaining. For Action Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers. 137 - 144 A7.Approval of the sole-source purchase and programming of 10 Motorola APX6000xe Public Safety VHF radios from Chicago Communications, LLC., and Motorola Solutions Staff recommends that City Council authorize the City Manager to agree to a sole source purchase of ten (10) Motorola APX6000xe Public Safety VHF radios from Chicago Communications, LLC. (200 Spangler Ave, IL 60126) and Motorola Solutions, Inc. (13108 Elmhurst, Collections Center Drive, Chicago, IL 60693) at the total cost of $40,913.50. A Sole Source purchase requires a 2/3 vote of the Councilmembers. This expense will be allocated to the Emergency Telephone System Fun, Account 205.22.5150.65515 "Other Improvements." This account has an FY 2023 budget of $450,000 with $390,896.04 remaining YTD. For Action Approval of the sole-source purchase and programming of 10 Motorola APX6000xe Public Safety VHF radios from Chicago Communications, LLC. and Motorola 145 - 149 A8.Approval of the Fourth Amendment to the Base Contract for the Sale and Purchase of Natrual Gas Staff recommends the City Council authorize the City Manager to execute the Fourth Amendment to the Base Contract for the Sale and Purchase of Natural Gas with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX 77056) for the purchase of natural gas for 16 City-owned buildings The cost of natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract. Please see this by buildings served lists which 1, Exhibit attached the agreement and the accounts being charged. For Action Approval of the Fourth Amendment to the Base Contract for the Sale and Purchase of Natrual Gas 150 - 160 A9.Resolution 24-R-23, Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with Illinois Department of Transportation to Commit Matching Funds for the Main Street Improvements Project. Staff recommends the adoption of Resolution 24-R-23, Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work of Department Illinois Federal with Participation for the Transportation to Commit Matching Funds for the Main Street Improvements Project. Adoption of this resolution will allow Evanston to receive $2,000,000 in Illinois funding (ITEP) and Enhancement Transportation Program commits Evanston for matching funds in the amount of $4,734,590 for the project, which includes Metropolitan Water Reclamation District (MWRD), Invest in Cook Grant Funds, Chicago Avenue TIF & GO Bond Funds. A detailed funding summary is provided below. For Action Resolution 24-R-23, Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with IDOT 161 - 175 A10.Resolution 25-R-23 Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Evanston Fire Fighters Association Local No. 742 International Association of Firefighters, AFL-CIO-CLC Staff recommends adoption of Resolution 25-R-23 authorizing the City Manager to execute the collective bargaining agreement between the City of Evanston and Evanston Fire Fighters Association Local No. 742 International Association of Firefighters, AFL-CIO-CLC For Action Resolution 25-R-23 Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Evanston Fire Fighters 176 - 333 A11.Resolution 26-R-23 Authorizing the City Manager to Terminate the Lease Agreement Authorized by Ordinance 47-O-21 Staff recommends the adoption of Resolution 26-R-23 authorizing the City Manager to terminate the lease agreement authorized by Ordinance 47-O-21. of agreement the between lease the Specifically City Evanston and Artists Book House. For Action Resolution 26-R-23 Authorizing the City Manager to Terminate the Lease Agreement Authorized by Ordinance 47-O-21 334 - 340 A12.Resolution 30-R-23, Authorizing the City Manager to Execute a License Agreement With Jens Jensen Gardens In Evanston, Inc. Resolution adopt Council 30-R-23, the recommends Staff City authorizing the City Manager to execute a License Agreement with Jens Jensen Gardens in Evanston, Inc. For Action Resolution 30-R-23, Authorizing the City Manager to Execute a License Agreement With Jens Jensen Gardens In Evanston, Inc. 341 - 356 A13.Ordinance 31-O-23, Authorizing the Sale of Surplus Property Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 31-O-23, directing the City Manager to offer the sale of vehicles owned by the City through public auction through GovDeals, an online auction system utilized by government America’s subsequent Online any agencies, or other Auction. These vehicles have been determined to be surplus due to new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Ordinance 31-O-23, Authorizing the Sale of Surplus Property Owned by the City of Evanston 357 - 361 A14.Ordinance 28-O-23 Authorizing the City Manager to Execute a Sale Contract for City-Owned Real Property located at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School District No. 202 Staff recommends adoption of Ordinance 28-O-23 authorizing the City Manager to execute a sale contract for City-owned real property at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement Evanston and Evanston City the between (“IGA”) of Township High School for the Geometry in Construction (GIC) class. For Action Ordinance 28-O-23 Authorizing the City Manager to Execute a Sale Contract forCity Owned Real Property located at 1739 Brown Avenue and 1319 McDaniel 362 - 388 A15.Ordinance 32-O-23, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1529 Staff recommends City Council adoption of Ordinance 32-O-23, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1529. (Account Assessment Special Fund from be Funding will the 420.40.6000.65515 – 423001), which has an approved FY 2023 budget of $375,000 and a YTD balance of $375,000, and from the 2023 General Obligation Bonds (Account 415.40.4123.65515 – 423001), which has an approved FY 2023 budget of $375,000 and a YTD balance of $375,000. For Action Ordinance 32-O-23, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1529 389 - 404 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6 District at 1555 Oak Avenue, the Museum Residences on Oak (formerly King Home) The Land Use Commission recommends the adoption of Ordinance 33- O-23, the General R6 in Special Apartment an for Use a Hotel Residential District at 1555 Oak Avenue, commonly known as the Museum Residences on Oak (formerly King Home). The proposed special use meets the Standards for Approval for special uses. For Introduction Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6 District at 1555 Oak Avenue, the Museum Residences on Oak (formerly King Home) 405 - 424 P2 Ordinance 38-O-23, Amending Section 6-9-2-3 of the City Code Adding Performance Event Venues As A Special Use in the B1 Business District The Land Use Commission recommends the adoption of Ordinance 38- O-23, adding and the City of 6-9-2-3 Section amending Code, Performance Event Venues as a Special Use in the B1 Business District. For Introduction Ordinance 38-O-23, Amending Section 6-9-2-3 of the City Code Adding Performance Event Venues As A Special Use in the B1 Business District 425 - 432 P3.Ordinance 39-O-23, Granting a Special Use Permit to Allow for A Performance Entertainment Venue Pursuant to City Code 6-9-2-3 and Approving A Major Variation Pursuant to City Code 6-16-5, Table 16-E on the Property Located At 1243-45 Chicago Avenue, in the B1 Business District The Land Use Commission recommends the adoption of Ordinance 39- O-23 Performance for allow to a Use Special a granting Permit Entertainment Venue pursuant to City Code 6-9-2-3 and approving a Major Variation pursuant to City Code 6-16-5, Table 16-E on the property B1 located at 1243-45 Chicago Avenue, in the Business District. For Introduction Ordinance 39-O-23, Granting a Special Use Permit to Allow for A Performance Entertainment Venue Pursuant to City Code 6-9-2-3 and Approving A Major Varation 433 - 457 P4.Ordinance 26-O-23, Granting a Special Use Permit for Outdoor Storage and Open Sales and Approving Major Variations at 2201 Oakton Street The Land Use Commission recommends the adoption of Ordinance 26- O-23 granting a Special Use Permit to allow for outdoor storage and open sales and approving Major Variations pursuant to City Code 6-3-8- 4(D), I1 the in Street, 2201 at located property the on Oakton Industrial/Office District and the oRD Redevelopment Overlay District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for both districts. For Action Ordinance 26-O-23, Granting a Special Use Permit for Outdoor Storage and Open Sales and Approving Major Variations at 2201 Oakton Street 458 - 469 P5.Ordinance 34-O-23, approving a Special Use and Major Variations for a religious institution at 1801-1805 Church Street. Land Use Commission recommends denial of the requested zoning relief. In late 2020 and early 2021, the Economic Development Committee recommended approval of and the City Council adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt. Pisgah Ministry, Inc. and Housing Opportunity Development Corporation (HODC) for the redevelopment of the vacant parcels to include a mixed-use building with additional for History affordable See housing. Legislative information. For Action Ordinance 34-O-23, approving a Special Use and Major Variations for a religious institution at 1801-1805 Church Street. 470 - 532 P6.Ordinance 35-O-23, approving Major Variations for the construction of a new 4-story mixed-use building at 1811-1815 Church Street. Land Use Commission recommends approval of Ordinance 35-O-23 approving Major Variations from the Evanston Zoning Code to allow for the construction of a new 5-story mixed-use building with ground floor retail, 44 dwelling units above, 46 on-site vehicle parking and 26 bike parking spaces at 1811-1815 Church Street, HODC, in the B2 Business and oWE West Evanston Overlay Districts. In late 2020 and early 2021, the Economic Development Committee recommended approval of and the City Council adopted Ordinance 4-O- 21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt. Pisgah Ministry, Inc. and Housing Corporation (HODC) for the Opportunity Development redevelopment of the vacant parcels to include a mixed-use building with additional History for See housing. affordable Legislative information. For Action Ordinance 35-O-23, approving Major Variations for the construction of a new 4-story mixed-use building at 1811-1815 Church Street 533 - 557 (X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1.Ordinance 25-O-23, Amending City Code 7-11-8, “Regulations of Dog Beach” Staff and the Human Services Committee recommend the adoption of Ordinance 25-O-23, Amending City Code 7-11-8, "Regulations of Dog Beach." Dog Beach rules signage in the amount of $125 will be purchased through the General Fund – Beaches/Safety Equipment (100.30.3080.65090) which has a FY23 budget of $2,200 and a remaining balance of $2,200. For Action Ordinance 25-O-23, Amending City Code 7-11-8, “Regulations of Dog Beach” 558 - 563 (XI)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE F1.Resolution 19-R-23, Authorizing Payments Relating to the FY 2023 Capital Improvement Plan (CIP) Projects are reimbursed by the Subsequent 2023 General Obligation (GO) Bond Issuance Staff and the Finance and Budget Committee recommend adoption of Resolution 19-R-23, authorizing payments relating to FY 2023 Capital Improvement Plan (CIP) project expenditures up to $17,706,000 be reimbursed by the subsequent 2023 General Obligation (GO) bond issuance. For Action Resolution 19-R-23, Authorizing Payments Relating to the FY 2023 Capital Improvement Plan (CIP) Projects are reimbursed by the Subsequent 2023 GO Bond 564 - 569 (XII)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE HCDC1.Approval of the 2022 Consolidated Annual Performance Evaluation Report (CAPER) for the City's Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant The Housing and Community Development Committee (HCDC) and staff Consolidated 2022 the Annual approval recommend of Performance and Evaluation Report (CAPER). The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2023. For Action Approval of the 2022 Consolidated Annual Performance Evaluation Report (CAPER) for the City's Community Development Block Grant, HOME Investment Partnership 570 - 572 HCDC2.Plan Action 2023 29-R-23, the Resolution of Approval Final Incorporating the Actual 2023 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Amounts Development Committee and staff The Community Housing and recommend approval of Resolution 29-R-23, the Final 2023 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME), and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD). The Action Plan has been updated to incorporate the 2023 grant amounts that were released on February 27, 2023. Funding for the 2023 Action Plan totals $2,249,270, comprising 2023 entitlement funds and 2022 program income as shown below: CDBG: 2023 entitlement funds of $1,641,492; and $85,956 in Program Income for a total of $1,727,448 HOME: 2023 entitlement funds of $340,606; and $32,162 in Program Income for a total of $372,768 ESG: 2023 entitlement funds of $149,054 For Action Approval of Resolution 29-R-23, the Final 2023 Action Plan Incorporating the Actual 2023 Community Development Block Grant, HOME Investment Partnership 573 - 580 (XIII)CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE ED1.Approval of a Contract with Herrera Landscape & Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) for the 2023 Great Merchant Grants Program and Business District Landscaping (RFP 23-13) Staff and the Economic Development Committee recommend the City Council authorize the City Manager to execute a contract with Herrera Landscape & Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) in the amount of $77,368 to deliver landscaping services to the business districts. Funding in the amount of $23,963 will be from the Great Merchant Grant account , 100.15.5300.62656, which has a budget allocation of $77,500 of which $53,537 is remaining and $53,405 will be from four different TIF funds. A detail funding table is provided in the memo. For Action Approval of a Contract with Herrera Landscape & Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) for the 2023 Great Merchant Grants Program 581 - 631 (XIV)CONSENT AGENDA - REPARATIONS COMMITTEE R1.Resolution 27-R-23, Amending the Restorative Housing Program to Include Direct Cash Payment as an Option The Reparations Committee recommends the adoption of Resolution 27-R-23, Amending the Restorative Housing Program to Include Direct Cash Payment as an Option. For Action Resolution 27-R-23, Amending the Restorative Housing Program to Include Direct Cash Payment as an Option 632 - 638 R2.Resolution 28-R-23 Directing the Reparations Committee to Create and with Resolution 126-R-19 a Design Consistent Program whereby Eligible Recipients Receive Cash Payment as a Form of Reparations The Reparations Committee recommends the adoption of Resolution 28-R-23, Directing the Reparations Committee to Create and Design a Program whereby 126-R-19 Resolution with Consistent Eligible Recipients Receive Cash Payment as a Form of Reparations. For Action Resolution 28-R-23 Directing the Reparations Committee to Create and Design a Program Consistent with Resolution 126-R-19 whereby Eligible Recipients 639 - 642 (XV)CALL OF THE WARDS provide or to Mayor the announce upon called be shall (Councilmembers by information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XVI)EXECUTIVE SESSION (XVII)ADJOURNMENT (XVIII)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 3/28/2023 5:00PM Planning & Development Housing Subcommittee 4/3/2023 5:00PM Rules Committee - CANCELED 4/5/2023 6:30PM Citizen Police Review Commission