HomeMy WebLinkAboutMay 08, 2023Page 1 ACTIONS May 8,2023
CITY COUNCIL ACTIONS
City Council
Monday,May 9th,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
7:00 PM
Absent:Burns (arrived at 10:09 PM),Suffredin (left at 10:07 PM)
Motions resulting from City Council -May 8 2023
Item Item Description Motion Disposition
SP1.Athenian Oaths of Citizenship and Oaths
of Office to Councilmembers
Swearing in Ceremony of Councilmember Harris and
Councilmember Geracaris
Administered
Page 2 ACTIONS May 8,2023
SP2.Evanston Thrives Retail District Action
Plan
Staff recommended the following:
1)City Council adopt and place on file the Evanston
Thrives Report.
2)Allocate $3 Million of ARPA funds for initial
implementation of the Evanston Thrives Report
recommendations.
3)Authorize the City Manager to hire an additional
employee in the Economic Development Division.
Implementation of the Evanston Thrives Report
recommendations will be from ARPA funds,account
170.99.1700.56501,in the amount of $3,000,000.The
FY2023 funding of the additional employee in the
Economic Development Division is available in the City
Manager Office budget (account 100.15.1505.61010)
due to three budgeted but currently vacant positions.
This position will be shown as a new,additional
position in the FY2024 budget.
As of April 24,2023,there are $5,739,642 in
unallocated ARPA funds.Several items on the May 8,
2023,City Council agenda are proposed to be funded
by ARPA funds.A table showing the potential projects
to be funded with the unallocated ARPA funds is
attached.This table also identifies the remaining three
projects that received substantial support during the
March 13,2023 discussion on the use of the remaining
ARPA funds.
Accepted and
Placed on File
8 -0
Absent:Burns
Page 3 ACTIONS May 8,2023
SP3.Ordinance 14-O-23,Special Use for a
Rooming House in the R6 District at
1566 Oak Avenue,the Margarita Inn
The Land Use Commission made a neutral
recommendation regarding the adoption of Ordinance
14-O-23,a Special Use for a Rooming House in the R6
General Residential District at 1566 Oak Avenue,
commonly known as the Margarita Inn.With a tie vote
(3-3),the Commission did not reach a consensus on
whether the proposal meets the Standards for Approval
for special uses.
Approved for
Introduction as
Amended
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Revelle,Reid,
Geracaris
Nays:Kelly,
Suffredin
Absent:Burns
M1.Minutes of the Regular City Council
Meeting of April 24,2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of April 24,2023
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A1.City of Evanston Payroll,Bills List,and
Credit Card Activity
Staff recommended City Council approval of the City of
Evanston Payroll for the period April 10,2023,through
April 23,2023,in the amount of $3,453,639.78 and the
Bills List for May 09,2023,in the amount of
$2,694,699.30 and credit card activity for the period
ending March 26,2023,in the amount of $185,767.55.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 4 ACTIONS May 8,2023
A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the period
ending March 26,2023,in the amount of $13,916.00
Approved for
Action
7 -0 -1
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Revelle,Reid,
Geracaris
Nays:None
Abstain:Suffredin
Absent:Burns
A3.Contract Award with Bolder Contractors,
Inc.for 2023 Water Main Improvements
and Street Resurfacing Project (Bid No.
23-26)
Staff recommended the City Council authorize the City
Manager to execute an agreement with Bolder
Contractors,Inc.(316 Cary Point Drive,Cary,IL 60013)
for the 2023 Water Main Improvements and Street
Resurfacing Project (Bid No.23-26)in the amount of
$6,551,795.40.A partial waiver of the City’s
M/W/D/EBE program goal is being requested by the
contractor.
Funding is provided from the Water Fund in the amount
of $5,149,380.30 and the West Evanston TIF in the
amount of $1,402,415.10.A detailed funding analysis
is included in the memo below.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 5 ACTIONS May 8,2023
A4.Contract Award with J.A.Johnson
Paving Co.for the 2023 MFT Street
Resurfacing Project (Bid 23-16)
Staff recommended City Council authorize the City
Manager to execute a contract with J.A.Johnson
Paving Co.(1025 Addison Court,Arlington Heights,IL
60025)for the 2023 MFT Street Resurfacing Project
(Bid No.23-16)in the amount of $1,214,412.The
Contractor has requested a partial waiver of the City’s
M/W/EBE program goal.
Funding will be provided from the Motor Fuel Tax Fund
(Account 200.40.5100.65515 –423002),which has an
FY 2023 budget for this project of $1,209,000.
Additional funding is available in the cash balance of
the MFT Fund to cover the contract overage.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A5.Contract with Robert Kinnucan Tree
Experts &Landscaping Company,Inc.
for the Dutch Elm Tree Injection Program
(Bid 23-15)
Staff recommended City Council authorize the City
Manager to execute a contract with Robert Kinnucan
Tree Experts &Landscaping Company,Inc.(28877
Nagel Court,Lake Bluff,IL,60044)for the Dutch Elm
Tree Injection Program in the amount of $686,668.59.
Robert Kinnucan Tree Experts &Landscaping is
requesting a full waiver of the MWEBE goals.
Funding is provided from the General Fund,Forestry
Division Budget (Account 100.40.4320.62497),which
has an FY 2023 budget allocation of $700,000,all of
which is remaining.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A6.Contract with Suburban Tree
Consortium for the Purchase of Trees
and Planting Services for Spring 2023
Staff recommended that City Council authorize the City
Manager to execute a contract with Suburban Tree
Consortium (STC)for the purchase and planting of 200
trees in the amount of $66,530.00 ($39,300.00 for tree
purchase and $27,230.00 for planting services).
Funding for this purchase is provided from the General
Fund (Account 100.40.4320.65005),which has an
approved FY2023 approved budget of $115,000.00
with $114.395.50 remaining.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 6 ACTIONS May 8,2023
A7.Contract Award to C.H.Johnson
Consulting,Inc.for an Independent
Ryan Field Rebuild Economic Impact
Study Consulting Services (Bid
No.23-19)
Staff recommended the City Council authorize the City
Manager to execute an agreement with C.H.Johnson
Consulting,Inc.(6 East Monroe Suite 500 Chicago,IL
60603)in the amount of $78,500 for the Ryan Field
Rebuild Economic Impact Study .
The fee,in an amount not to exceed $78,500,would be
paid from the contingency account in the City
Manager's budget,100.15.1525.68205,which has a
budget allocation of $150,000 and a remaining budget
of $141,200.
Approved for
Action
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Revelle,Reid,
Geracaris
Nays:Kelly,
Suffredin
Absent:Burns
A8.Change Order No.1 to the agreement
with GovHR USA for services related to
investigating and implementing
recommendations based on concerns
raised by the Black Employee Action
Group
Staff recommended the City Council authorize the City
Manager to execute Change Order No.1 with GovHR
USA (630 Dundee Road,Suite 225,Northbrook,IL
60062)for services related to investigating and
implementing recommendations based on concerns
raised by the Black Employee Action Group.This
Change order will increase the contract amount to a
not-to-exceed amount of $75,000.
Funding will be provided by the general fund,City
Manager's contingency account 100.15.1505.68205,
which has a budget allocation of $250,000 and a
remaining balance of $154,600.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 7 ACTIONS May 8,2023
A9.Change Order No.1 to the Agreement
with WSP (formerly Wood Environmental
&Infrastructure Solutions)for the City of
Evanston Municipal Fleet Rightsizing &
Electrification Plan (RFP 22-41)
Staff recommended the City Council authorize the City
Manager to execute Change Order No.1 to the
agreement with WSP (formerly Wood Environmental &
Infrastructure Solutions)for the City of Evanston
Municipal Fleet Rightsizing &Electrification Plan (RFP
22-41)to extend contract completion and delivery of
the final deliverable for 150 days from February 1st,
2023 until June 30th,2023.There is no change to the
$126,000 contract amount.
Funding is provided from the Capital Improvement
Fund -2021 General Obligation Bonds for CARP
Implementation in the amount of $80,000 and the
Sustainability Fund in the amount of $46,000.There is
no additional funding requested for Change Order No.
1.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A10.Sole-Source Emergency Contract with
STRUXC-MC,LLC for the Police/Fire
Headquarters Elevator Shaft Walls
Structural Repair
Staff recommended that the City Council accept and
place on file this report of a sole-source emergency
contract with STRUXC-MC,LLC (2300 W.Diversey
Ave.,Chicago,IL 60647)for the
Police/FireHeadquarters Elevator Shaft Walls
Structural Repair in the amount of $193,800.
Funding for this contract will be from the Capital
Improvement Fund 2023 General Obligation Bonds for
Facilities Contingency.This line item has an FY 2023
budget of $600,000,of which $528,373 remains.
Approved on
Consent Agenda
Accepted and
Placed on File
8 -0
Absent:Burns
A11.Resolution 33-R-23,Authorizing the City
Manager to Enter Into a Lease Renewal
with the Metropolitan Water Reclamation
District of Greater Chicago at the East
End of Twiggs Park
Staff recommended City Council adoption of Resolution
33-R-23,authorizing the City Manager to enter into a
lease renewal with the Metropolitan Water Reclamation
District of Greater Chicago at the east end of Twiggs
Park.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 8 ACTIONS May 8,2023
A12.Resolution 34-R-23,Authorizing the City
Clerk to Sign Illinois Department of
Transportation Resolution for
Improvement Under the Illinois Highway
Code for Street Patching,Pavement
Markings,Crack Sealing &Pavement
Rejuvenation of Various Evanston
Streets in the Amount of $970,000
Staff recommended City Council adoption of Resolution
34-R-23 Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for
Improvement Under the Illinois Highway Code for
street patching,pavement markings,crack sealing &
pavement rejuvenation of various Evanston Streets in
the amount of $970,000.
Funding will be provided in the amount of $970,000
from the Motor Fuel Tax Fund,which has a total FY
2023 budget of $4,141,600.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A13.Resolution 35-R-23,Authorizing the
Mayor to Sign a Joint Funding
Agreement for State-Let Construction
Work for Federal Participation with the
Illinois Department of Transportation to
Commit Matching Funds for the Main
Street Improvements Project
Staff recommended that the City Council adopt
Resolution 35-R-23,Authorizing the Mayor to Sign a
Joint Funding Agreement for State-Let Construction
Work for Federal Participation with the Illinois
Department of Transportation to Commit Matching
Funds for the Main Street Improvements Project.
Adoption of this resolution will allow Evanston to
receive $2,000,000 in Illinois Transportation
Enhancement Program (ITEP)funding and commits
Evanston for matching funds in the amount of
$4,783,700 for the project,which includes a grant from
the Metropolitan Water Reclamation District (MWRD),
Invest in Cook grant funds,funding from the
Chicago-Main TIF and general obligation bonds.A
detailed funding summary is provided below.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
A14.Ordinance 42-O-23,Amending City Code
Sections 3-4-6 and 7-10-3 to Allow
Alcohol in Certain City Parks Pursuant
to A One-Day Special Events Liquor
License
The Liquor Control Review Board recommended City
Council approval of Ordinance 42-O-23,amending City
Code Sections 3-4-6 and 7-10-3 to allow alcohol in
certain City parks pursuant to a one-day special events
liquor license.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Burns
Page 9 ACTIONS May 8,2023
A15.Ordinance 43-O-23,Amending City Code
Section 3-2-14-8 Concerning the
Payment of Liquor Tax Penalties
The Liquor Control Review Board recommends City
Council approval of Ordinance 43-O-23,amending City
Code Section 3-2-14-8 concerning the payment of
liquor tax penalties.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Burns
A16.Ordinance 44-O-23,Amending City Code
Section 3-4-6(D)to Increase the Number
of Class D Liquor Licenses from Seventy
to Seventy-One for Evanston Games &
Cafe,Inc.d/b/a Bitter Blossom,1707
Maple Avenue
The Liquor Control Review Board recommended City
Council approval of Ordinance 44-O-23,amending City
Code Section 3-4-6(D)to increase the number of Class
D liquor licenses from seventy to seventy-one.
Councilmember Harris recommended suspending the
City Council rules for introduction and action at the May
8,2023,City Council meeting.
Approved for
Introduction
and Action
8 -0
Absent:Burns
A17.Ordinance 45-O-23,Amending City Code
Section 10-11-18 “Schedule XVIII;
Residents Parking Only Districts”
Staff recommended adoption of Ordinance 45-O-23,
Amending City Code Section 10-11-18 “Schedule XVIII;
Residents Parking Only Districts.”Adoption of this
ordinance would add the residences on the 1300 block
of Jenks,between Asbury and the end of the public
roadway to the West,as well as the residences on
2600-2700 blocks of Asbury,from Central to Isabella,
to the residents parking only district 6.
Approved on
Consent Agenda
for Introduction
8 -0
Absent:Burns
P1.Ordinance 33-O-23,Special Use for an
Apartment Hotel in the R6 District at
1555 Oak Avenue,the Museum
Residences on Oak (formerly King
Home)
The Land Use Commission recommended the adoption
of Ordinance 33-O-23,a Special Use for an Apartment
Hotel in the R6 General Residential District at 1555
Oak Avenue,commonly known as the Museum
Residences on Oak (formerly King Home).The
proposed special use meets the Standards for
Approval for special uses.
Approved for
Introduction
7 -0
Absent:Burns,
Suffredin
Page 10 ACTIONS May 8,2023
P2.Ordinance 46-O-23,Granting a Special
Use for a Cannabis Dispensary and a
Special Use for a Type 2 Restaurant in
the B3 Business District at 100 Chicago
Avenue
The Land Use Commission recommended the adoption
of Ordinance 46-O-23,a Special Use for a Cannabis
Dispensary and a Special Use for a Type 2 Restaurant
in the B3 Business District at 100 Chicago Avenue.The
proposed special uses meet the Standards for
Approval for special uses.Councilmember Reid
requested suspension of the rules for introduction and
action on May 8,2023,to assist the applicant's timing
for securing a finalized State cannabis dispensary
license for the site.
Approved for
Introduction
and Action
6 -0
Ayes:Kelly,Wynne,
Nieuwsma,Revelle,
Reid,Geracaris
Nays:None
Absent:Harris,
Burns,Suffredin
P3.Ordinance 48-O-23,Granting Major
Variations for a K-8 Education
Institution-Public on Property Located
at 2000 Simpson Street in the OS Open
Space District
The Land Use Commission recommended approval
with conditions of Ordinance 48-O-23 approving Major
Variations from the Evanston Zoning Code to allow for
the construction of a new K-8 Education Institution –
Public on the property located at 2000 Simpson Street
in the OS Open Space District.
Approved for
Introduction
as Amended
7 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Revelle,Reid,
Geracaris
Nays:None
Absent:Burns,
Suffredin
Page 11 ACTIONS May 8,2023
HS1.Resolution 32-R-23,designating that
portion of Main Street,Between Pitner
Avenue and Grey Avenue with the
Honorary Street Name Sign,“Geraldine
Pace Way”
Staff and the Human Services Committee
recommended the adoption of Resolution 32-R-23,
designating that portion of Main Street,Between Pitner
Avenue and Grey Avenue,with the Honorary Street
Name Sign,“Geraldine Pace Way.”
The approximate total cost to create three street name
signs is $200.Funds for the honorary street name sign
program are budgeted in the Public Works Agency,
Public Service Bureau -Traffic Operations'materials
fund (Account 100.40.4520.65115),which has a fiscal
year 2023 budget of $58,000 and a year-to-date
balance of $30,000.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
HS2.Ordinance 1-O-23,Amending the City
Code and Creating Section 3-2-22
“Retail Single Use Bag Tax and Plastic
Bag Ban”
The Human Services Committee recommended the
adoption of Ordinance 1-O-23,Amending the City
Code and Creating Section 3-2-22,“Retail Single Use
Bag Tax and Plastic Bag Ban.”
Approved for
Introduction
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
Page 12 ACTIONS May 8,2023
HS3.Ordinance 24-O-23,Establishing
Evanston's Fair Workweek Ordinance
Councilmember Reid,Mayor Biss,the Human Services
Committee,and staff recommended the adoption of
Ordinance 24-O-23,Establishing Evanston's Fair
Workweek Ordinance.
Approved for
Introduction
as Ammended
6 -2
Ayes:Wynne,
Nieuwsma,Burns,
Revelle,Reid,
Geracaris
Nays:Kelly,Harris
Absent:Suffredin
HS4.Ordinance 27-O-23,Amending Portions
of Title 7,Chapter 11,“City Beaches and
Boat Ramps”of the City Code
Staff and the Human Services Committee
recommended the adoption of Ordinance 27-O-23
amending portions of Title 7,Chapter 11,“City Beaches
and Boat Ramps”of the City Code.City Manager
Stowe recommended suspending the City Council
rules for introduction and action at the May 8,2023,
City Council meeting.
Approved for
Introduction
and Action
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
Page 13 ACTIONS May 8,2023
HS5.Ordinance 47-O-23,Amending Title 8,
Chapter 26 “Leaf Blowers”
Councilmember Revelle,staff,and the Human Services
Committee recommended the adoption of Ordinance
47-O-23,Amending Title 8,Chapter 26,“Leaf Blowers”
specifically the Permitted Hours of Leaf Blower Use.
Councilmember Revelle recommended suspending the
City Council rules for introduction and action at the May
8,2023,City Council meeting.
Approved for
Introduction
and Action
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nays:None
Absent:Suffredin
ED1.ASPIRE -Evanston Community
Healthcare Workforce Development
Program
The Workforce Development Division and the
Economic Development Committee recommend the
City Council approve a $200,000 allocation from the
American Rescue Plan Act (ARPA)for the proposed
ASPIREEvanston Community Healthcare Workforce
Development Program.The funding would match a
$200,000 investment proposed by both the Northshore
University Health System and the Finnegan
Foundation.The funding will assist in the continuance
of the program for the next three years.
Funding would be from the American Rescue Plan Act
(ARPA)funds,account 170.99.1700.55251.As of April
24,2023,there are $5,739,642 in unallocated ARPA
funds.Several items on the May 8,2023,City Council
agenda are proposed to be funded by ARPA funds.A
table showing the potential projects to be funded with
the unallocated ARPA funds is attached.This table also
identifies the remaining three projects that received
substantial support during the March 13,2023
discussion on the use of the remaining ARPA funds.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
Page 14 ACTIONS May 8,2023
ED2.Whole &Free Foods Request for an
ARPA Allocation of $550,000
Whole and Free Food is seeking,with the
recommendation of the Economic Development
Committee,an ARPA allocation of $550,000 to assist
with the cost of completing leasehold improvements for
the Every Body Eats commercial/manufacturing kitchen
at 626 Hartrey Avenue.
Funding would be from the American Rescue Plan Act
(ARPA)funds,account 170.99.1700.55251.As of April
24,2023,there are $5,739,642 in unallocated ARPA
funds.Several items on the May 8,2023,City Council
agenda are proposed to be funded by ARPA funds.A
table showing the potential projects to be funded with
the unallocated ARPA funds is attached.This table also
identifies the remaining three projects that received
substantial support during the March 13,2023
discussion on the use of the remaining ARPA funds.
Removed from
Agenda
FB1.Ordinance 40-O-23 Authorizing the City
of Evanston City Manager to Reduce the
Total Fiscal Year 2022 Budget by
$34,438,897 to a New Total of
$325,994,623
Staff and the Finance and Budget Committee
recommended the City Council adopt Ordinance
40-O-23,authorizing the City of Evanston City
Manager to reduce the total Fiscal Year 2022 budget
by $34,438,897 to a new total of $325,994,623.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns
AP1.Appointments to Boards,Commissions,
and Committees
The Mayor recommended City Council approval of the
appointments of the following members to the
vacancies and terms of the Boards,Commissions,and
Committees indicated below.
Approved on
Consent Agenda
for Action
8 -0
Absent:Burns