HomeMy WebLinkAbout067-R-19 Authorizing the City Manager to Sign a Resolution for Maintenance of Streets and Highways in Order to Transfer Funds Previously Allocated in the 2019 FY Budget from the Motor Fuel Tax fund to the GF for the General Maintenance of Sts6/24/2019
67-R-19
A RESOLUTION
Authorizing the City Manager to Sign a Resolution for Maintenance of
Streets and Highways in Order to Transfer Funds Previously Allocated
in the 2019 Fiscal Year Budget from the Motor Fuel Tax fund to the
General Fund for the General Maintenance of Streets
WHEREAS, the City of Evanston is a home rule unit of government and
operates under the Budget Officer form of Illinois governmental budgeting; and
WHEREAS, the City Council previously approved the 2019 fiscal year
budget, which included a fund transfer from the Motor Fuel Tax fund ("MFT Fund") to
the City's General Fund for the purpose of general maintenance of streets by City staff
for street cleaning and snow and ice removal; salt purchase and electricity payment;
and
WHEREAS, the MFT Fund is distributed to the City through the Illinois
Department of Transportation ("IDOT") and held by IDOT for the City as an
unobligated balance in the City's MFT Account, and
WHEREAS, the City Council must approve the attached Resolution for
Maintenance of Streets and Highways by Municipality under the Illinois Highway Code,
in order to transfer the unobligated balance of the MFT Fund to the General Fund for
general maintenance of streets (the "IDOT Resolution"),
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager is hereby authorized and directed to
sign and the City Clerk authorized and directed to attest on behalf of the City the IDOT
67-R-19
Resolution for Maintenance of Streets and Highways by Municipality under the Illinois
Highway Code, the IDOT Resolution is attached as Exhibit A.
SECTION 2: That the City Manager shall direct the Municipal Budget
Officer to make said transfer promptly. That the City Budget Officer is authorized to
transfer the MFT Fund to the General Fund for the purpose of general maintenance of
streets in the City of Evanston in the principal amount of $982,897 (nine hundred
eighty-two thousand eight hundred ninety seven dollars).
SECTION 3: That the uses and expenditures from the General Fund for
general maintenance of streets within the City are all for lawful corporate purposes.
SECTION 4: That this Resolution, 67-R-19, shall be in full force and
effect from and after the date of its passage and approval in the manner
provided by law.
St Aen Ha 9 -eH, a r
Attest: Approved as to form:
"Vf�
Devon Reid CityClerk Michel e L. oncu Cor ration
P� P
n�- Counsel
Adopted: �rl , 2019
-2-
67-R-19
EXHIBIT A
IDOT Resolution for Maintenance of Streets and Highways by the
Municipality under the Illinois Vehicle Code
mcm
Il�nois %wdment
ofortation
BE IT RESOLVED, by the
Resolution for Maintenance
Under the Illinois Highway Code 8
Resolution Number Resolution Tvos Section Number
167-R-19 1 100ginal 1119-0000-00-GM
Council of the Ci of
Governing dopy type Loral Public%ncy Type
Evanston Illinois that there is hereby appropriated the sum of
N8me of Local Public Agency
Nine hundred eight -two thousand eight hundred ninety seven dollars Dollars f $982,897.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
01/01/19 to 17J31/19
Beginning Date ending Date
BE IT FURTHER RESOLVED, that only those operations as listed and described an the approved Estimate of Maintenance Costs,
Including supplemental or revised estimates approved In connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that City of Evanston
I aca Public Aboncy Type Name of Local Public Agency
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certtified originals of this resolution to the district office
of the Department of Transportation.
City Clerk in and for said City
Name of Ulerk Local Public A�er,cy I ype Local Public envy Type
of Evanston in the Stale of Illinois, and keeper of the records and files thereof, as
Name of Local Public Agency
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Council of Evanston
Uoveming Body Type Name of Local Public Agency
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of
uay
(SEAL)
Clerk Sklnature
at a meeting held on
Month. Year
APPROVED
Regional Engineer
Department of Transoortation
Dale
uaie
Printed W26119 BL.R 14220 (Rev 02M19)
Instructions for BLit 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds,
Rarer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3,05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information well be auto -populated
Resolution Number
Insert the resolution number as assigned by the LPA, If applicable,
Resolution Type
From the drop down box, choose the type of resolution,
-Original would be used when passing a resolution for the first time for this project
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution Is being amended,
Section Number
Insert the section number of the Improvement covered by the resolution.
Governing Body Type
From the drop down box choose the type of administrative body- Choose Board for County; Council or
President and Board of Trustees for a City. Village or Town
LPA Type
From the drop down box choose the LPA body type; County City Town or Village.
Name of LPA
Insert the name of the LPA
Resolution Amount
Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount In numerical format in the ().
Beginning Date
Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date
Insert the ending date of the maintenance period.
LPA Type
From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA
Insert the name of the LPA
Name of Clark
Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village,
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here
Approved The Department of Transportation representative shall sign and date here upon approval.
Three (3) certified signed originals must be submitted to the Regional Engineer's District office.
Following IDOTs approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
Printed 06120110 BLR 14220 (Rev. 02101YI W