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Home My WebLink AboutApril 10, 2023Page 1 MINUTES April 10,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS April 10,2023 at 7:02 pm Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES April 10,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss National Public Safety Telecommunicators Week -April 9-15,2023 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe-No Report (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza-Report (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Jeffery Busher P4 Bonnie Willson P4 Carlis Sutton P4 Charlotte Kurzweil Ariana Flores P4 Haley Guion Tatiana Chambers P4 Robert Parris Nemi cooper P4 Delores Holmes Aiden Flores P4 Janet Alexander Davis P4 Sophia Chan P4 Mike Vasilko Anna Dalit P4 Carl Klein Redistricting Xiomara Chambers P4 Mary Rosinski P4 Radica Sutz P4 Joe Hopper Farmer ’s Market Ray Freedman Bonds Tina Paden Sue Loellbach P4 Peter Braithwaite Craig Williams P4 Written Received Public Comment (VI)SPECIAL ORDERS OF BUSINESS Page 3 MINUTES April 10,2023 SP1.Discussion of Proposed New Ward Map Councilmember Nieuwsma,Chair of the Redistricting Committee,recommends discussion of a proposed new ward map. Motion:Councilmember Nieuwsma Second:Councilmember Reid CONSENT AGENDA Items A4,A14,P3,P4,and ED1 were removed from the Consent Agenda Motion:Councilmember Wynne Second:Councilmember Harris For Action Items Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None (VII)CONSENT AGENDA -CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council Meeting of March 27,2023 Staff recommended the approval of the Minutes of the Regular City Council meeting of March 27,2023 For Action Approved on Consent Agenda For Action 8 -0 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll,Bills List,and Credit Card Activity. Staff recommended City Council approval of the City of Evanston Payroll for the period of March 13,2023,through March 26,2023,in the amount of $2,910,655.40 and the Bills List for April 11,2023,in the amount of $3,329,335.97,and credit card activity for the period ending February 26,2023,in the amount $262,467.27. For Action Approved on Consent Agenda Page 4 MINUTES April 10,2023 A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending February 26,2023,in the amount of $16,370.21. For Action Approved on Consent Agenda A3.Approval of a 1-Year Contract Extension to the Contract with Schroeder & Schroeder,Inc.for Sidewalk Improvements Program (Bid No.22-46) Staff recommended that City Council authorize the City Manager to execute a 1-year contract extension to the contract with Schroeder &Schroeder,Inc.(7306 Central Park,Skokie,IL 60076)for the Sidewalk Improvements Program (Bid No.22-46) in the amount of $300,000.Funding is provided from the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.65515-423013),which has an FY 2023 budget for this project in the amount of $300,000,all of which is remaining. For Action Approved on Consent Agenda Page 5 MINUTES April 10,2023 A4.Approval of Contract with Landmark Contractors,Inc.for the Oakton Street Corridor Improvement Project (Bid 23-09) Staff recommended City Council authorize the City Manager to execute a contract with Landmark Contractors,Inc.(11916 W.Main St.,Huntley,IL 60142)for the Oakton Street Corridor Improvement Project(Bid 23-09)in the amount of $4,156,960.10.Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $2,850,000,Invest in Cook grant funds in the amount of $500,000,and the General Fund cash balance in the amount of $806,960.10.A detailed summary of the funding is included in the attached memo. Motion:Councilmember Harris Second:Councilmember Nieuwsma Councilmember Reid motioned to amend A4 to remove the bond amount and have the fund come ftrom the general fund cash balance Motion:Councilmember Reid Second:Councilmember Kelly Motion Failed:2-6 Ayes:Kelly,Reid Nays:Wynne,Nieuwsma,Burns,Revelle,Geracaris,Harris For Action Approved 6 -2 Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nays:Kelly,Burns Page 6 MINUTES April 10,2023 A5.Approval of Contract with Landmark Contractors,Inc.for the Oakton Street Corridor Improvement Project (Bid 23-09) Staff recommended City Council authorize the City Manager to execute a contract with Landmark Contractors,Inc.(11916 W.Main St.,Huntley,IL 60142)for the Oakton Street Corridor Improvement Project(Bid 23-09)in the amount of $4,156,960.10.Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $2,850,000,Invest in Cook grant funds in the amount of $500,000,and the General Fund cash balance in the amount of $806,960.10.A detailed summary of the funding is included in the attached memo. For Action Approved 6 -2 Ayes:Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris Nays:Kelly,Burns A6.Approval of Change Order No.1 to the Contract with Wiss,Janney,Elstner, Associates,Inc.for Parking Garage Structural Assessment (RFP 20-19) Staff recommended the City Council authorize the City Manager to execute Change Order No.1 to the contract with Wiss,Janney,Elstner,Associates,Inc. (330 Pfingsten Road,Northbrook,Illinois 60062)for the Parking Garage Structural Assessment (RFP 20-19)in the amount of $31,900.This will increase the overall contract amount from $107,600 to $139,500.Funding will be provided through the Capital Improvement Program’s FY 2023 General Obligation Bond Fund for Facilities Contingency (Account No.415.40.4123.65515 -623012),which was budgeted at $600,000 with $560,273 remaining. For Action Approved on Consent Agenda A7.Approval of Change Order No.3 to the Agreement with Greeley and Hansen,LLC for the Evanston Service Center Facility Evaluation and Master Plan (RFP 21-24) Staff recommended the City Council authorize the City Manager to execute Change Order No.3 to the agreement with Greeley and Hansen,LLC (100 South Wacker Drive, Suite 1400,Chicago,Illinois 60606)for the Evanston Service Center Facility Evaluation and Master Plan (RFP 21-24)in the amount of $38,300.This will increase the overall contract amount from $236,019 to $274,319.This change order includes a time extension of 366 calendar days,extending the contract completion date from March 31, 2023,to March 31,2024.Funding is provided from the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.62145 –621007),which has an approved FY 2023 budget of $200,000 and a YTD balance of $200,000. For Action Approved on Consent Agenda Page 7 MINUTES April 10,2023 A8.Approval of Change Order No.2 to the Contract with Bodala LLC dba Central Rug and Carpet for Interior Renovations at Lovelace Park Field House (Bid 22-67) Staff recommended the City Council authorize the City Manager to execute Change Order No.2 to the contract with Bodala LLC dba Central Rug &Carpet (3006 Central Street,Evanston,Illinois)for the Interior Renovations at Lovelace Park Field House (Bid 22-67)in the amount of $21,429.00.This will increase the overall contract amount from $248,020 to $269,449.Additionally,there is a 14-day time extension,changing the date of substantial completion from 4/28/23 to 5/12/23.Funding will be provided through the Capital Improvement Fund 2022 General Obligation Bonds (Account No. 415.40.4122.65515 -622005),which was budgeted at $300,000,of which $51,980 remains. For Action Approved on Consent Agenda A9.Approval of a Purchase of one (1)replacement Refuse Vehicle for the Public Works Agency (PWA)and four (4)replacement Vehicles for the Evanston Police Department (EPD) Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with R.N.O.W.,Inc.(863R West National Avenue,West Allis,WI 53227 )in the amount of $334,649.00 for one (1)20 cubic yard refuse vehicle as replacement of vehicle #713 for the Public Works Agency operations,with Sutton Ford Inc.(21315 Central Avenue,Matteson,IL 60443-2893)in the amount of $132,683.00,for three (3) Ford Hybrid Explorer SUV as the replacement of vehicles #21,#43,and #63 for the Evanston Police Department operations,and with City Chevrolet of Grayslake (100 East Belvidere Road,Grayslake,IL 60030)in the amount of $64,052.26 for one (1)Chevrolet Suburban SUV as the replacement of vehicle #16 for the Evanston Police Department operations.The total purchase amount is $531,384.26.Funding for the refuse vehicle will be from the Solid Waste Fund,Automotive Equipment Account (520.40.4310.65550)in the amount of $334,649.00,which has a FY 2023 budgeted amount of $440,000 with an unencumbered balance of $439,517.00.Funding for the three (3)hybrid police interceptor and Chevrolet Suburban will be from the Equipment Replacement Fund (601.19.7780.65550)in the amount of $196,735.26 which has a FY 2023 budgeted amount of $2,700,000.00 with an unencumbered balance of $609,008.00. For Action Approved on Consent Agenda Page 8 MINUTES April 10,2023 A10.Approval of Repair of the Evanston Fire Department Reserve Ladder Truck #311R Staff requested the City Council authorize the City Manager to approve automotive work in the amount of $108,940.00 to Pierce Manufacturing -Midwest Regional Service Center (816 Commercial Avenue,Weyauwega,WI 54983)for the repair and maintenance of Ladder Truck #311R.Funding for this repair will be from the Fleet Services Fund,Materials to Maintain Autos Account (600.19.7710.655060)in the amount of $108,940.00,which has a FY 2023 budgeted amount of $1,155,2520.00 with an unencumbered balance of $900,049.79. For Action Approved on Consent Agenda A11.Approval of Change Order No.1 with Green Alley Strategies for Participatory Budgeting Marketing Campaign Staff Recommended that the City council authorize the City manager to execute Change Order No.1 with Green Alley Strategies for the Participatory Budgeting Marketing Campaign.This Change order will increase the contract amount by $10,000 to a new total of $34,999 Funding will be provided from the American Rescue Plan Act Funds allocated for Participatory Budgeting (Account 170.99.9973.62490).$500,000 were allocated to Participatory Budgeting as overhead program costs.The current budget for the digital media campaign and video production is $35,000,of which $24,999 is already allocated to the contract with Green Alley Strategies. For Action Approved on Consent Agenda A12.Approval of Contract Award with Builders Asphalt for the Purchase of Hot Mix Asphalt Staff recommended that City Council authorize the City Manager to execute a one-year contract with Builders Asphalt (4413 Roosevelt Road Suite 108,Hillside,IL 60162)for the purchase of Hot Mix Asphalt in the amount not to exceed $48,000.Funding for this purchase will be provided by three separate accounts as follow:General Fund Public Works/Streets in the amount of $28,000;Water Fund in the amount of $10,000;Sewer Fund in the amount of $10,000. For Action Approved on Consent Agenda Page 9 MINUTES April 10,2023 A13.Approval of One-Year Renewal of Security Information and Event Management (SIEM)Platform Subscription from SHI International Corp. Staff recommended City Council authorize a one-year subscription renewal of the Rapid7 InsightIDR security information and event management (SIEM)platform from SHI International Corp.(290 Davidson Avenue,Somerset,NJ 08873)in the amount of $42,135.00 through Sourcewell Contract #:081419-SHI.This expense will be charged to IT account 100.19.1932.62340 (IT Computer Software),which has a FY2023 budgeted amount of $1,420,000.00 and a year-to-date balance of $1,163,586.83.For Action Approval of One-Year Renewal of Security Information and Event Management (SIEM) Platform Subscription from SHI International Corp For Action Approved on Consent Agenda A14.Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers. Councilmember Burns requested the City Council authorize the City Manager to execute a contract agreement with Worxbee,Inc.to provide a 12-month initial service term of 80 active hours of service per month at a rate of $7,800.00 per month.Funding for this work will be from the General Fund,City Council,and external services account (100.13.1300.62175),which has a FY2023 budget allocation of $68,042,all of which is remaining. Motion:Councilmember Harris Second:Councilmember Reid For Action Approved 6-2 Ayes:Harris,Wynne,Burns,Revelle,Reid,Geracaris Nays:Kelly,Nieuwsma A15.Resolution 31-R-23,Expressing the Commitment of the City Council to Complete a Property Conversion Utilizing an Undeveloped Property Within the City of Evanston to Create New Public Park Space Staff recommended that City Council approve Resolution 31-R-23,Expressing the Commitment of the City Council to Complete a Property Conversion Utilizing an Undeveloped Property Within the City of Evanston to Create New Public Park Space. For Action Approved on Consent Agenda Page 10 MINUTES April 10,2023 A16.Ordinance 31-O-23,Authorizing the Sale of Surplus Property Owned by the City of Evanston Staff recommended that City Council adopt Ordinance 31-O-23,directing the City Manager to offer the sale of vehicles owned by the City through public auction through GovDeals,an online auction system utilized by government agencies,or any other subsequent America’s Online Auction.These vehicles have been determined to be surplus due to new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Action Approved on Consent Agenda (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 38-O-23,Amending Section 6-9-2-3 of the City Code Adding Performance Event Venues As A Special Use in the B1 Business District The Land Use Commission recommended the adoption of Ordinance 38-O-23, amending Section 6-9-2-3 of the City Code,and adding Performance Event Venues as a Special Use in the B1 Business District. For Action Approved on Consent Agenda P2.Ordinance 39-O-23,Granting a Special Use Permit to Allow for A Performance Entertainment Venue Pursuant to City Code 6-9-2-3 and Approving A Major Variation Pursuant to City Code 6-16-5,Table 16-E on the Property Located At 1243-45 Chicago Avenue,in the B1 Business District The Land Use Commission recommends the adoption of Ordinance 39-O-23 granting a Special Use Permit to allow for a Performance Entertainment Venue pursuant to City Code 6-9-2-3 and approving a Major Variation pursuant to City Code 6-16-5,Table 16-E on the property located at 1243-45 Chicago Avenue,in the B1 Business District. For Action Approved on Consent Agenda Page 11 MINUTES April 10,2023 P3.Ordinance 34-O-23,approving a Special Use and Major Variations for a religious institution at 1801-1805 Church Street. Land Use Commission recommended denial of the requested zoning relief.In late 2020 and early 2021,the Economic Development Committee recommended approval of,and the City Council adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt.Pisgah Ministry,Inc.and Housing Opportunity Development Corporation (HODC)for the redevelopment of the vacant parcels to include a mixed-use building with affordable housing.See Legislative History for additional information.For Action Ordinance 34-O-23 Motion:Councilmember Redi Second:Councilmember Wynne For Action Approved 7-1 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nays:Kelly P4.Ordinance 35-O-23,approving Major Variations for the construction of a new 4-story mixed-use building at 1811-1815 Church Street. Land Use Commission recommended approval of Ordinance 35-O-23 approving Major Variations from the Evanston Zoning Code to allow for the construction of a new 5-story mixed-use building with ground floor retail,44 dwelling units above,46 on-site vehicle parking and 26 bike parking spaces at 1811-1815 Church Street,HODC,in the B2 Business and oWE West Evanston Overlay Districts.In late 2020 and early 2021,the Economic Development Committee recommended approval of,and the City Council adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase and sale agreement with a joint entity including Mt.Pisgah Ministry,Inc.and Housing Opportunity Development Corporation (HODC)for the redevelopment of the vacant parcels to include a mixed-use building with affordable housing.See Legislative History for additional information. Motion:Councilmember Burns Second:Councilmember Reid For Action Approved 7-1 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris, Nays:Kelly Page 12 MINUTES April 10,2023 (X)CONSENT AGENDA -ECONOMIC DEVELOPMENT COMMITTEE ED1.Recommendation to City Council to purchase Meridian Barricades for Special Event Support The City of Evanston Special Events Committee,in conjunction with the Evanston Police and Fire Departments,seeks to recommended the purchase of Meridian Archer 1200 Vehicle Barriers for use at approved City of Evanston events held on public property. ARPA Funding not to exceed $612,821.84 For Action Recommendation to City Council to purchase Meridian Barricades for Special Event Support Motion:Councilmember Reid Second:Councilmember Harris Councilmember Wynne moved for the purchas 30 Maridian barricades. Motion:Councilmember Wynne Second:Councilmember Revelle Motion amended: Councilmember Wynne motioned to purchas 24 Maridian Barricades,2 trailers,a gate beam and all the necessary equipment. Motion:Councilmember Wynne Second:Councilmember Harris Motion Passed 6-0-2 Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nays:0 Absent:Kelly,Burns For Action Approved 6-0-2 Ayes:Wynne,Nieuwsma,Revelle,Reid,Geracaris,Harris Nays:0 Absent:Kelly,Burns (XI)APPOINTMENTS AP1.Approval of Appointment and Reappointment to Boards,Commissions,and Committees The Mayor recommended City Council approval of Meghan Shea's appointment and Benjamin Schapiro's reappointment to the Library Board.For Action Approval of Appointment and Reappointment to Boards,Commissions,and Committees For Action Approved on Consent Agenda Page 13 MINUTES April 10,2023 (XII)CALL OF THE WARDS Ward 1:Absent Ward 2:Report Ward 3:No Report Ward 4:Report Ward 5:Absent Ward 6:Not Present Ward 7:No Report Ward 8:Report Ward 9:No Report (XIII)EXECUTIVE SESSION-None (XIV)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 10 p.m.