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HomeMy WebLinkAboutMarch 27, 2023Page 1 MINUTES DATE REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS March 27,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid (Virtually) Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES DATE (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Recognizing Darrell King for the Water Professional of the Year Award from AWWA (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Martha Burns P6 Mr.Chambers P6 Pastor Monté L.G.Dillard P6 Xiomara Chambers P6 Megan Navara P6 Councilmember Holms P6 Ray Friedman A4 and P6 Sue Loellbach P6 Andrew McArdle P6 Carlis B Sutton P6 Keith Banks P6 Brian Becharas P6 Reverend Dr.Michael C.R. Nabors P6 Haley Guion P6 Mr.Chambers P6 Tina Paden P6 Jeff Masters P6 Brian Becharas P6 Radica Sutz P6 Haley Guion P6 Janet Alexander Davis P6 Tina Paden P6 Allie Harned P6 Mary Rosinski A4 and P6 Page 3 MINUTES DATE (VI)SPECIAL ORDERS OF BUSINESS SP1.Update on Resolution 65-R-22 Staff gave an update on Resolution 65-R-22,a Resolution Reaffirming the City of Evanston's Commitment to the Protection of Fundamental Reproductive Health Care Rights Motion:Councilmember Geracaris Second:Councilmember Harris For Action-Accept and Place on File Item Adopted 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid, Geracaris Nayes:None Absent:None SP2 ADA Transition Plan Report Staff recommended that City Council accept and place on file the ADA Transition Plan,including recommendations for City compliance with the Americans with Disabilities Act. Motion:Councilmember Harris Second:Councilmember Nieuwsma Action:Accepted and Placed on File Item Adopted 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid, Geracaris Nayes:None Absent:None SP3. Update on the Request For Proposal for a New Comprehensive Plan &Zoning Code Staff presented an overview of the process and timeline for issuing a Request for Proposal (RFP)for a new Comprehensive Plan and Zoning Code. Motion:Councilmember Harris Second:Councilmember Wynne For Discussion Page 4 MINUTES DATE CONSENT AGENDA Items A6,A12,P1,P5,P6,and F1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None (VII)CONSENT AGENDA -CITY COUNCIL MINUTES CM1.The Minutes of the Regular City Council meeting of March 13,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of March 13,2023 For Action Approved on Consent Agenda (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period For Action Approved on Consent Agenda Page 5 MINUTES DATE A2.Approval of Professional Services Agreement Extension with SAFEbuilt,Inc.,for Supplemental Plan Review and Inspection Services Staff recommended that City Council authorize the City Manager to execute a one-year extension to the Professional Services Agreement with SAFEbuilt for supplemental plan review and inspection services from April 1,2023,to March 31,2024.The extension agreement includes project plan review services for Northwestern University’s Ryan Field Stadium and adds zoning and fire plan review services.Funding is provided from Building &Inspection Services Division’s Plumbing, Electrical,Plan Review Services account #100.2126.21.62464 which has a budget of $50,000. For Action Approved on Consent Agenda A3.Approval of a Contract with Pan Oceanic Engineering Co.for the Green Bay Road Water Main Replacement Project (Bid 23-14) Staff recommended City Council authorize the City Manager to execute a contract with Pan Oceanic Engineering Co.(4401 Roosevelt Road, Hillside,IL 60162)for the Green Bay Road Water Main Replacement Project (Bid 23-14)in the amount of $1,269,508.95.Funding is provided from the Water Fund in the amount of $1,230,767.95 and the Sewer Fund in the amount of $38,741.00. For Action Approved on Consent Agenda A4.Approval of a Contract with Garland/DBS for the 2023 Facility Envelope Repairs,Contract 1 Staff recommended City Council authorize the City Manager to execute a contract with Garland/DBS,Inc.(3800 East 91st St.,Cleveland,OH)for the 2023 Facility Envelope Repairs,Contract 1,in the amount of $389,727.Garland is requesting a partial LEP waiver.Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $389,727.A detailed financial analysis is included in the attached memo. For Action Approved on Consent Agenda Page 6 MINUTES DATE A5.Approval of a Contract for the Dredging of the Church Street Boat Ramp (BID 23-08) Staff recommended that City Council authorize the City Manager to execute a contract in the amount of $65,000 with Kovilic Contruction Company,Inc.(3721 N.Carnation Street,Franklin Park,Illinois)for the dredging of the Church Street Boat Harbor.Funding is allocated in the Parks and Recreation Business Unit account 100.30.3065.65050,Boat Ramp Operations/BLDG Maintenace Material which has a FY 2023 budgeted amount of $36,000 and a year-to-date balance of $36,000. Additionally,this expense will be offset from fees collected from sales of boat launch permits.The 2023 Church Street boat permit revenue is projected at $50,550.Revenue is budgeted in Business Unit 100.30.3065.53565 Boat Ramp Operations.Cost for a 2023 resident season boat permit:$360 Cost for a 2023 non-resident season boat permit:$600 Motion:Councilmember NAME Second:Councilmember For Action Approved on Consent Agenda A6.Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers. Councilmember Burns requestes the City Council authorize the City Manager to execute a contract agreement with Worxbee,Inc.to provide a 12-month initial service term of 80 active hours of service per month at a rate of $5,616.00 per month.Funding for this work will be from the General Fund,City Council,and external services account (100.13.1300.62175),which has a FY2023 budget allocation of $68,042, all of which is remaining. For Action Tabled in APW until April 10 Page 7 MINUTES DATE A7.Approval of the sole-source purchase and programming of 10 Motorola APX6000xe Public Safety VHF radios from Chicago Communications,LLC.,and Motorola Solutions Staff recommended that City Council authorize the City Manager to agree to a sole source purchase of ten (10)Motorola APX6000xe Public Safety VHF radios from Chicago Communications,LLC.(200 Spangler Ave, Elmhurst,IL 60126)and Motorola Solutions,Inc.(13108 Collections Center Drive,Chicago,IL 60693)at the total cost of $40,913.50.A Sole Source purchase requires a 2/3 vote of the Councilmembers.This expense will be allocated to the Emergency Telephone System Fun, Account 205.22.5150.65515 "Other Improvements."This account has an FY 2023 budget of $450,000 with $390,896.04 remaining YTD. For Action Approved on Consent Agenda A8.Approval of the Fourth Amendment to the Base Contract for the Sale and Purchase of Natrual Gas Staff recommended the City Council authorize the City Manager to execute the Fourth Amendment to the Base Contract for the Sale and Purchase of Natural Gas with Twin Eagle Resource Management,LLC (5120 Woodway,Suite 10010,Houston,TX 77056)for the purchase of natural gas for 16 City-owned buildings The cost of natural gas is billed to the various accounts that support the buildings that are purchasing natural gas through this contract.Please see attached Exhibit 1,which lists the buildings served by this agreement and the accounts being charged. For Action Approved on Consent Agenda Page 8 MINUTES DATE A9.Resolution 24-R-23,Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with Illinois Department of Transportation to Commit Matching Funds for the Main Street Improvements Project. Staff recommended the adoption of Resolution 24-R-23,Authorizing the Mayor to Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with the Illinois Department of Transportation to Commit Matching Funds for the Main Street Improvements Project.Adoption of this resolution will allow Evanston to receive $2,000,000 in Illinois Transportation Enhancement Program (ITEP)funding and commits Evanston for matching funds in the amount of $4,734,590 for the project,which includes Metropolitan Water Reclamation District (MWRD),Invest in Cook Grant Funds,Chicago Avenue TIF &GO Bond Funds.A detailed funding summary is provided below. For Action Approved on Consent Agenda A10.Resolution 25-R-23 Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and Evanston Fire Fighters Association Local No.742 International Association of Firefighters,AFL-CIO-CLC Staff recommended adoption of Resolution 25-R-23 authorizing the City Manager to execute the collective bargaining agreement between the City of Evanston and Evanston Fire Fighters Association Local No.742 International Association of Firefighters,AFL-CIO-CLC For Action Approved on Consent Agenda A11.Resolution 26-R-23 Authorizing the City Manager to Terminate the Lease Agreement Authorized by Ordinance 47-O-21 Staff recommended the adoption of Resolution 26-R-23 authorizing the City Manager to terminate the lease agreement authorized by Ordinance 47-O-21.Specifically the lease agreement between the City of Evanston and Artists Book House. For Action Approved on Consent Agenda Page 9 MINUTES DATE A12.Resolution 30-R-23,Authorizing the City Manager to Execute a License Agreement With Jens Jensen Gardens In Evanston,Inc. Staff recommended the City Council adopt Resolution 30-R-23, authorizing the City Manager to execute a License Agreement with Jens Jensen Gardens in Evanston,Inc. Motion:Councilmember Harris Second:Councilmember Wynne For Action Approved 5-3 Ayes:Harris,Wynne,Reid,Geracaris,Kelly Nayes:Nieuwsma,Suffredin,Revelle Absent:Burns A13.Ordinance 31-O-23,Authorizing the Sale of Surplus Property Owned by the City of Evanston Staff recommended that City Council adopt Ordinance 31-O-23,directing the City Manager to offer the sale of vehicles owned by the City through public auction through GovDeals,an online auction system utilized by government agencies,or any other subsequent America’s Online Auction.These vehicles have been determined to be surplus due to new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Approved on Consent Agenda A14.Ordinance 28-O-23 Authorizing the City Manager to Execute a Sale Contract for City-Owned Real Property located at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School District No.202 Staff recommended adoption of Ordinance 28-O-23 authorizing the City Manager to execute a sale contract for City-owned real property at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School (“ETHS”)in conformance with the terms of the Intergovernmental Agreement (“IGA”)between the City of Evanston and Evanston Township High School for the Geometry in Construction (GIC)class. For Action Approved on Consent Agenda Page 10 MINUTES DATE A15.Ordinance 32-O-23,To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No.1529 Staff recommended City Council adoption of Ordinance 32-O-23,To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No.1529.Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 –423001),which has an approved FY 2023 budget of $375,000 and a YTD balance of $375,000, and from the 2023 General Obligation Bonds (Account 415.40.4123.65515 –423001),which has an approved FY 2023 budget of $375,000 and a YTD balance of $375,000. For Action Approved on Consent Agenda (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 33-O-23,Special Use for an Apartment Hotel in the R6 District at 1555 Oak Avenue,the Museum Residences on Oak (formerly King Home) The Land Use Commission recommended the adoption of Ordinance 33- O-23,a Special Use for an Apartment Hotel in the R6 General Residential District at 1555 Oak Avenue,commonly known as the Museum Residences on Oak (formerly King Home).The proposed special use meets the Standards for Approval for special uses. For Introduction Tabled at P&D until April 24,2023 P2.Ordinance 38-O-23,Amending Section 6-9-2-3 of the City Code Adding Performance Event Venues As A Special Use in the B1 Business District The Land Use Commission recommended the adoption of Ordinance 38- O-23,amending Section 6-9-2-3 of the City Code,and adding Performance Event Venues as a Special Use in the B1 Business District. For Introduction Approved on Consent Agenda Page 11 MINUTES DATE P3.Ordinance 39-O-23,Granting a Special Use Permit to Allow for A Performance Entertainment Venue Pursuant to City Code 6-9-2-3 and Approving A Major Variation Pursuant to City Code 6-16-5, Table 16-E on the Property Located At 1243-45 Chicago Avenue,in the B1 Business District The Land Use Commission recommended the adoption of Ordinance 39- O-23 granting a Special Use Permit to allow for a Performance Entertainment Venue pursuant to City Code 6-9-2-3 and approving a Major Variation pursuant to City Code 6-16-5,Table 16-E on the property located at 1243-45 Chicago Avenue,in the B1 Business District. For Introduction Approved on Consent Agenda P4.Ordinance 26-O-23,Granting a Special Use Permit for Outdoor Storage and Open Sales and Approving Major Variations at 2201 Oakton Street The Land Use Commission recommended the adoption of Ordinance 26- O-23 granting a Special Use Permit to allow for outdoor storage and open sales and approving Major Variations pursuant to City Code 6-3-8- 4(D),on the property located at 2201 Oakton Street,in the I1 Industrial/Office District and the oRD Redevelopment Overlay District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for both districts. For Action Approved on Consent Agenda Page 12 MINUTES DATE P5.Ordinance 34-O-23,approving a Special Use and Major Variations for a religious institution at 1801-1805 Church Street. Land Use Commission recommended denial of the requested zoning relief.In late 2020 and early 2021,the Economic Development Committee recommended approval of and the City Council adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt.Pisgah Ministry,Inc. and Housing Opportunity Development Corporation (HODC)for the redevelopment of the vacant parcels to include a mixed-use building with affordable housing.See Legislative History for additional information. Motion:Councilmember Geracaris Second:Councilmember Nieuwsma Amended motion to move Approval of 34-O-23 and 35-O-23 Motion:Councilmember Geracaris Second:Councilmember Reid For Action Tabled until the April,10,2023 City Council Meeting 9-0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid, Geracaris Nayes:None Absent:None P6.Ordinance 35-O-23,approving Major Variations for the construction of a new 4-story mixed-use building at 1811-1815 Church Street. Land Use Commission recommended approval of Ordinance 35-O-23 approving Major Variations from the Evanston Zoning Code to allow for the construction of a new 5-story mixed-use building with ground floor retail,44 dwelling units above,46 on-site vehicle parking and 26 bike parking spaces at 1811-1815 Church Street,HODC,in the B2 Business and oWE West Evanston Overlay Districts.In late 2020 and early 2021, the Economic Development Committee recommended approval of and the City Council adopted Ordinance 4-O21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt.Pisgah Ministry,Inc.and Housing Opportunity Development Corporation (HODC)for the redevelopment of the vacant parcels to include a mixed-use building with affordable housing.See Legislative History for additional information. For Action Tabled until the April 10th City Council Meeting 9-0 (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE Page 13 MINUTES DATE HS1.Ordinance 25-O-23,Amending City Code 7-11-8,“Regulations of Dog Beach” Staff and the Human Services Committee recommended the adoption of Ordinance 25-O-23,Amending City Code 7-11-8,"Regulations of Dog Beach."Dog Beach rules signage in the amount of $125 will be purchased through the General Fund –Beaches/Safety Equipment (100.30.3080.65090)which has a FY23 budget of $2,200 and a remaining balance of $2,200. For Action Approved on Consent Agenda ((XI)CONSENT AGENDA -FINANCE &BUDGET COMMITTEE F1.Resolution 19-R-23,Authorizing Payments Relating to the FY 2023 Capital Improvement Plan (CIP)Projects are reimbursed by the Subsequent 2023 General Obligation (GO)Bond Issuance Staff and the Finance and Budget Committee recommended adoption of Resolution 19-R-23,authorizing payments relating to FY 2023 Capital Improvement Plan (CIP)project expenditures up to $17,706,000 be reimbursed by the subsequent 2023 General Obligation (GO)bond issuance. Motion:Councilmember Harris Second:Councilmember Wynne Motion to amend Resolution 19-R-23 change the number in section 3 from $17,706,000 to $7,706,000. Motion:Councilmember Reid Second:Councilmember Kelly Ayes:Reid,Kelly No:Harris,Wynne,Nieuwsma,Burns Revelle,Geracaris,Suffredin For Action Approved 6-2 Ayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Geracaris No:Reid,Kelly (XII)CONSENT AGENDA -HOUSING &COMMUNITY DEVELOPMENT COMMITTEE Page 14 MINUTES DATE HCDC1.Approval of the 2022 Consolidated Annual Performance Evaluation Report (CAPER)for the City's Community Development Block Grant, HOME Investment Partnerships,and Emergency Solutions Grant The Housing and Community Development Committee (HCDC)and staff recommended approval of the 2022 Consolidated Annual Performance and Evaluation Report (CAPER).The CAPER must be submitted to the Chicago Field Office of the U.S.Department of Housing and Urban Development by March 31,2023. For Action Approved on Consent Agenda HCDC2.Approval of Resolution 29-R-23,the Final 2023 Action Plan Incorporating the Actual 2023 Community Development Block Grant,HOME Investment Partnerships,and Emergency Solutions Grant Amounts The Housing and Community Development Committee and staff recommended approval of Resolution 29-R-23,the Final 2023 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG),HOME Investment Partnerships (HOME),and Emergency Solutions Grant (ESG)entitlement funding from the U.S.Department of Housing and Urban Development (HUD).The Action Plan has been updated to incorporate the 2023 grant amounts that were released on February 27,2023.Funding for the 2023 Action Plan totals $2,249,270, comprising 2023 entitlement funds and 2022 program income as shown below:CDBG:2023 entitlement funds of $1,641,492;and $85,956 in Program Income for a total of $1,727,448 HOME:2023 entitlement funds of $340,606;and $32,162 in Program Income for a total of $372,768 ESG:2023 entitlement funds of $149,054 For Action Approved on Consent Agenda (XIII)CONSENT AGENDA -ECONOMIC DEVELOPMENT COMMITTEE Page 15 MINUTES DATE ED1.Approval of a Contract with Herrera Landscape &Snow Removal (8836 Lincolnwood Dr.,Evanston,IL 60203)for the 2023 Great Merchant Grants Program and Business District Landscaping (RFP 23-13) Staff and the Economic Development Committee recommended the City Council authorize the City Manager to execute a contract with Herrera Landscape &Snow Removal (8836 Lincolnwood Dr.,Evanston,IL 60203)in the amount of $77,368 to deliver landscaping services to the business districts.Funding in the amount of $23,963 will be from the Great Merchant Grant account ,100.15.5300.62656,which has a budget allocation of $77,500 of which $53,537 is remaining and $53,405 will be from four different TIF funds.A detail funding table is provided in the memo. For Action Approved on Consent Agenda (XIV)CONSENT AGENDA -REPARATIONS COMMITTEE R1.Resolution 27-R-23,Amending the Restorative Housing Program to Include Direct Cash Payment as an Option The Reparations Committee recommended the adoption of Resolution 27-R-23,Amending the Restorative Housing Program to Include Direct Cash Payment as an Option. For Action Approved on Consent Agenda R2.Resolution 28-R-23 Directing the Reparations Committee to Create and Design a Program Consistent with Resolution 126-R-19 whereby Eligible Recipients Receive Cash Payment as a Form of Reparations The Reparations Committee recommends the adoption of Resolution 28-R-23,Directing the Reparations Committee to Create and Design a Program Consistent with Resolution 126-R-19 whereby Eligible Recipients Receive Cash Payment as a Form of Reparations For Action Approved on Consent Agenda (XII)CALL OF THE WARDS Ward 1:No Report Ward 2:Report Ward 3:Report Page 16 MINUTES DATE Ward 4:Report Ward 5:No Report Ward 6:Absent Ward 7:No Report Ward 8:Report Ward 9:Report (XII)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding litigation,The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)11, Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 10 p.m. Motion Passed 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin (XIV)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at TIME 11:30 pm.