HomeMy WebLinkAboutApril 10, 2023Page 1 ACTIONS April 10,2023
CITY COUNCIL ACTIONS
City Council
Monday,April 10,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:03 PM
Absent:Suffredin
Motions resulting from City Council -Apr 10, 2023
Item Item Description Motion Disposition
SP1
Discussion of Proposed New Ward Map Councilmember Nieuwsma,Chair of the Redistricting
Committee,recommends discussion of a proposed
new ward map.
Approved on
Consent Agenda
For Discussion
8 -0
M1
Approval of the Minutes of the Regular
City Council Meeting of March 27,2023
Staff recommends the approval of the Minutes of the
Regular City Council meeting of March 27,2023 For
Action Approval of the Minutes of the Regular City
Council Meeting of March 27,2023
Approved on
Consent Agenda
For Action
8 -0
Page 2 ACTIONS April 10,2023
A1
Approval of the City of Evanston Payroll,
Bills List,and Credit Card Activity.
Staff recommends City Council approval of the City of
Evanston Payroll for the period of March 13,2023,
through March 26,2023,in the amount of
$2,910,655.40 and the Bills List for April 11,2023,in
the amount of $3,329,335.97,and credit card activity
for the period ending February 26,2023,in the
amount $262,467.27.
Approved on
Consent Agenda
For Action
8 -0
A2
Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending February 26,2023,in the amount of
$16,370.21.
Approved on
Consent Agenda
For Action
8 -0
A3
Approval of a 1-Year Contract Extension
to the Contract with Schroeder &
Schroeder,Inc.for Sidewalk
Improvements Program (Bid No.22-46)
Staff recommends that City Council authorize the City
Manager to execute a 1-year contract extension to
the contract with Schroeder &Schroeder,Inc.(7306
Central Park,Skokie,IL 60076)for the Sidewalk
Improvements Program (Bid No.22-46)in the amount
of $300,000.Funding is provided from the Capital
Improvement Fund 2023 General Obligation Bonds
(Account 415.40.4123.65515-423013),which has an
FY 2023 budget for this project in the amount of
$300,000,all of which is remaining.
Approved on
Consent Agenda
For Action
8 -0
A4
Approval of Contract with Landmark
Contractors,Inc.for the Oakton Street
Corridor Improvement Project (Bid 23-09)
Staff recommends City Council authorize the City
Manager to execute a contract with Landmark
Contractors,Inc.(11916 W.Main St.,Huntley,IL
60142)for the Oakton Street Corridor Improvement
Project(Bid 23-09)in the amount of $4,156,960.10.
Funding will be provided from the Capital
Improvement Fund 2023 General Obligation Bonds in
the amount of $2,850,000,Invest in Cook grant funds
in the amount of $500,000,and the General Fund
cash balance in the amount of $806,960.10.A
detailed summary of the funding is included in the
attached memo.
Approved
For Action
6 -2
Ayes:Harris,Wynne,
Nieuwsma,
Suffredin,Revelle,
Reid,Geracaris
Nays:Kelly,Burns
Page 3 ACTIONS April 10,2023
A5
Approval of Amendment No.2 to the
contract with Christopher B.Burke
Engineering,Ltd for the Oakton Street
Corridor Improvements (RFP 19-66)for
Construction Engineering Services
Staff recommends that City Council authorize the City
Manager to execute Amendment No.2 to the contract
with Christopher B.Burke Engineering,Ltd,Inc.(820
Davis Street,Suite 520,Evanston,IL 60201)to
provide Phase III Construction Engineering services
for the Oakton Street Corridor Improvement Project
(RFP 19-66)in the amount $294,158.This project will
be funded from the Capital Improvement Fund 2023
General Obligation Bonds (Account No.
415.40.4123.62145-420012),which has an FY 2023
budget of $300,000 for this contract,all of which is
remaining.
Approved on
Consent Agenda
For Action
8 -0
A6
Approval of Change Order No.1 to the
Contract with Wiss,Janney,Elstner,
Associates,Inc.for Parking Garage
Structural Assessment (RFP 20-19)
Staff recommends the City Council authorize the City
Manager to execute Change Order No.1 to the
contract with Wiss,Janney,Elstner,Associates,Inc.
(330 Pfingsten Road,Northbrook,Illinois 60062)for
the Parking Garage Structural Assessment (RFP
20-19)in the amount of $31,900.This will increase
the overall contract amount from $107,600 to
$139,500.Funding will be provided through the
Capital Improvement Program’s FY 2023 General
Obligation Bond Fund for Facilities Contingency
(Account No.415.40.4123.65515 -623012),which
was budgeted at $600,000 with $560,273 remaining.
Approved on
Consent Agenda
For Action
8 -0
Page 4 ACTIONS April 10,2023
A7
Approval of Change Order No.3 to the
Agreement with Greeley and Hansen,LLC
for the Evanston Service Center Facility
Evaluation and Master Plan (RFP 21-24)
Staff recommends the City Council authorize the City
Manager to execute Change Order No.3 to the
agreement with Greeley and Hansen,LLC (100 South
Wacker Drive,Suite 1400,Chicago,Illinois 60606)for
the Evanston Service Center Facility Evaluation and
Master Plan (RFP 21-24)in the amount of $38,300.
This will increase the overall contract amount from
$236,019 to $274,319.This change order includes a
time extension of 366 calendar days,extending the
contract completion date from March 31,2023,to
March 31,2024.Funding is provided from the Capital
Improvement Fund 2023 General Obligation Bonds
(Account 415.40.4123.62145 –621007),which has
an approved FY 2023 budget of $200,000 and a YTD
balance of $200,000.
Approved on
Consent Agenda
For Action
8 -0
A8
Approval of Change Order No.2 to the
Contract with Bodala LLC dba Central
Rug and Carpet for Interior Renovations
at Lovelace Park Field House (Bid 22-67)
Staff recommends the City Council authorize the City
Manager to execute Change Order No.2 to the
contract with Bodala LLC dba Central Rug &Carpet
(3006 Central Street,Evanston,Illinois)for the Interior
Renovations at Lovelace Park Field House (Bid
22-67)in the amount of $21,429.00.This will increase
the overall contract amount from $248,020 to
$269,449.Additionally,there is a 14-day time
extension,changing the date of substantial
completion from 4/28/23 to 5/12/23.Funding will be
provided through the Capital Improvement Fund 2022
General Obligation Bonds (Account No.
415.40.4122.65515 -622005),which was budgeted at
$300,000,of which $51,980 remains.
Approved on
Consent Agenda
For Action
8 -0
Page 5 ACTIONS April 10,2023
A9
Approval of a Purchase of one (1)
replacement Refuse Vehicle for the Public
Works Agency (PWA)and four (4)
replacement Vehicles for the Evanston
Police Department (EPD)
Staff recommends the City Council authorize the City
Manager to enter into a purchase agreement with
R.N.O.W.,Inc.(863R West National Avenue,West
Allis,WI 53227 )in the amount of $334,649.00 for
one (1)20 cubic yard refuse vehicle as replacement
of vehicle #713 for the Public Works Agency
operations,with Sutton Ford Inc.(21315 Central
Avenue,Matteson,IL 60443-2893)in the amount of
$132,683.00,for three (3)Ford Hybrid Explorer SUV
as the replacement of vehicles #21,#43,and #63 for
the Evanston Police Department operations,and with
City Chevrolet of Grayslake (100 East Belvidere
Road,Grayslake,IL 60030)in the amount of
$64,052.26 for one (1)Chevrolet Suburban SUV as
the replacement of vehicle #16 for the Evanston
Police Department operations.The total purchase
amount is $531,384.26.Funding for the refuse vehicle
will be from the Solid Waste Fund,Automotive
Equipment Account (520.40.4310.65550)in the
amount of $334,649.00,which has a FY 2023
budgeted amount of $440,000 with an unencumbered
balance of $439,517.00.Funding for the three (3)
hybrid police interceptor and Chevrolet Suburban will
be from the Equipment Replacement Fund
(601.19.7780.65550)in the amount of $196,735.26
which has a FY 2023 budgeted amount of
$2,700,000.00 with an unencumbered balance of
$609,008.00.
Approved on
Consent Agenda
For Action
8 -0
Page 6 ACTIONS April 10,2023
A10
Approval of Repair of the Evanston Fire
Department Reserve Ladder Truck #311R
Staff requests the City Council authorize the City
Manager to approve automotive work in the amount
of $108,940.00 to Pierce Manufacturing -Midwest
Regional Service Center (816 Commercial Avenue,
Weyauwega,WI 54983)for the repair and
maintenance of Ladder Truck #311R.Funding for this
repair will be from the Fleet Services Fund,Materials
to Maintain Autos Account (600.19.7710.655060)in
the amount of $108,940.00,which has a FY 2023
budgeted amount of $1,155,2520.00 with an
unencumbered balance of $900,049.79.
Approved on
Consent Agenda
For Action
8 -0
A11
Approval of Change Order No.1 with
Green Alley Strategies for Participatory
Budgeting Marketing Campaign
Staff Recommends that the City council authorize the
City manager to execute Change Order No.1 with
Green Alley Strategies for the Participatory Budgeting
Marketing Campaign.This Change order will increase
the contract amount by $10,000 to a new total of
$34,999 Funding will be provided from the American
Rescue Plan Act Funds allocated for Participatory
Budgeting (Account 170.99.9973.62490).$500,000
were allocated to Participatory Budgeting as
overhead program costs.The current budget for the
digital media campaign and video production is
$35,000,of which $24,999 is already allocated to the
contract with Green Alley Strategies.
Approved on
Consent Agenda
For Action
8 -0
A12
Approval of Contract Award with Builders
Asphalt for the Purchase of Hot Mix
Asphalt
Staff Recommends that City Council authorize the
City Manager to execute a one-year contract with
Builders Asphalt (4413 Roosevelt Road Suite 108,
Hillside,IL 60162)for the purchase of Hot Mix Asphalt
in the amount not to exceed $48,000.Funding for this
purchase will be provided by three separate accounts
as follow:General Fund Public Works/Streets in the
amount of $28,000;Water Fund in the amount of
$10,000;Sewer Fund in the amount of $10,000.
Approved on
Consent Agenda for
Action 8 -0
Page 7 ACTIONS April 10,2023
A13
Approval of One-Year Renewal of Security
Information and Event Management
(SIEM)Platform Subscription from SHI
International Corp.
Staff recommends City Council authorize a one-year
subscription renewal of the Rapid7 InsightIDR
security information and event management (SIEM)
platform from SHI International Corp.(290 Davidson
Avenue,Somerset,NJ 08873)in the amount of
$42,135.00 through Sourcewell Contract #:
081419-SHI.This expense will be charged to IT
account 100.19.1932.62340 (IT Computer Software),
which has a FY2023 budgeted amount of
$1,420,000.00 and a year-to-date balance of
$1,163,586.83.For Action Approval of One-Year
Renewal of Security Information and Event
Management (SIEM)Platform Subscription from SHI
International Corp
Approved on
Consent Agenda
For Action
8 -0
A14
Approval of a Contract Award to Worxbee
to provide a shared pool of 80hrs/month
of Virtual Executive Assistant service to
Councilmembers.
Councilmember Burns requests the City Council
authorize the City Manager to execute a contract
agreement with Worxbee,Inc.to provide a 12-month
initial service term of 80 active hours of service per
month at a rate of $7,800.00 per month.Funding for
this work will be from the General Fund,City Council,
and external services account (100.13.1300.62175),
which has a FY2023 budget allocation of $68,042,all
of which is remaining.
Approved
For Action 6-2
Ayes:Harris,Wynne,
Burns,Revelle,Reid,
Geracaris
Nays:Kelly,
Nieuwsma
A15
Resolution 31-R-23,Expressing the
Commitment of the City Council to
Complete a Property Conversion Utilizing
an Undeveloped Property Within the City
of Evanston to Create New Public Park
Space
Staff recommends that City Council approve
Resolution 31-R-23,Expressing the Commitment of
the City Council to Complete a Property Conversion
Utilizing an Undeveloped Property Within the City of
Evanston to Create New Public Park Space.
Approved on
Consent Agenda
For Action
8 -0
Page 8 ACTIONS April 10,2023
A16
Ordinance 31-O-23,Authorizing the Sale
of Surplus Property Owned by the City of
Evanston
Staff recommends that City Council adopt Ordinance
31-O-23,directing the City Manager to offer the sale
of vehicles owned by the City through public auction
through GovDeals,an online auction system utilized
by government agencies,or any other subsequent
America’s Online Auction.These vehicles have been
determined to be surplus due to new vehicle
replacements being placed into service or vehicles
that had to be taken out of service for safety reasons
with the intention of eventual replacement.
Approved on
Consent Agenda for
Action 8 -0
P1
Ordinance 38-O-23,Amending Section
6-9-2-3 of the City Code Adding
Performance Event Venues As A Special
Use in the B1 Business District
The Land Use Commission recommends the adoption
of Ordinance 38-O-23,amending Section 6-9-2-3 of
the City Code,and adding Performance Event
Venues as a Special Use in the B1 Business District.
Approved on
Consent Agenda for
Action 8 -0
P2
Ordinance 39-O-23,Granting a Special
Use Permit to Allow for A Performance
Entertainment Venue Pursuant to City
Code 6-9-2-3 and Approving A Major
Variation Pursuant to City Code 6-16-5,
Table 16-E on the Property Located At
1243-45 Chicago Avenue,in the B1
Business District
The Land Use Commission recommends the adoption
of Ordinance 39-O-23 granting a Special Use Permit
to allow for a Performance Entertainment Venue
pursuant to City Code 6-9-2-3 and approving a Major
Variation pursuant to City Code 6-16-5,Table 16-E on
the property located at 1243-45 Chicago Avenue,in
the B1 Business District.
Approved on
Consent Agenda
For Action
8 -0
Page 9 ACTIONS April 10,2023
P3
Ordinance 34-O-23,approving a Special
Use and Major Variations for a religious
institution at 1801-1805 Church Street.
Land Use Commission recommends denial of the
requested zoning relief.In late 2020 and early 2021,
the Economic Development Committee
recommended approval of,and the City Council
adopted Ordinance 4-O-21 authorizing the City
Manager to negotiate a purchase and sales
agreement with a joint entity including Mt.Pisgah
Ministry,Inc.and Housing Opportunity Development
Corporation (HODC)for the redevelopment of the
vacant parcels to include a mixed-use building with
affordable housing.See Legislative History for
additional information.For Action Ordinance 34-O-23
Approved
For Action 7-1
Ayes:Harris,Wynne,
Nieuwsma,Burns,
Revelle,Reid,
Geracaris
Nays:Kelly
P4
Ordinance 35-O-23,approving Major
Variations for the construction of a new
4-story mixed-use building at 1811-1815
Church Street.
Land Use Commission recommends approval of
Ordinance 35-O-23 approving Major Variations from
the Evanston Zoning Code to allow for the
construction of a new 5-story mixed-use building with
ground floor retail,44 dwelling units above,46 on-site
vehicle parking and 26 bike parking spaces at
1811-1815 Church Street,HODC,in the B2 Business
and oWE West Evanston Overlay Districts.In late
2020 and early 2021,the Economic Development
Committee recommended approval of,and the City
Council adopted Ordinance 4-O-21 authorizing the
City Manager to negotiate a purchase and sales
agreement with a joint entity including Mt.Pisgah
Ministry,Inc.and Housing Opportunity Development
Corporation (HODC)for the redevelopment of the
vacant parcels to include a mixed-use building with
affordable housing.See Legislative History for
additional information.
Approved
For Action
7-1
Ayes:Harris,Wynne,
Nieuwsma,Burns,
Revelle,Reid,
Geracaris,
Nays:Kelly
Page 10 ACTIONS April 10,2023
ED1
Recommendation to City Council to
purchase Meridian Barricades for Special
Event Support
The City of Evanston Special Events Committee,in
conjunction with the Evanston Police and Fire
Departments,seeks to recommend the purchase of
Meridian Archer 1200 Vehicle Barriers for use at
approved City of Evanston events held on public
property.ARPA Funding not to exceed $612,821.84
For Action Recommendation to City Council to
purchase Meridian Barricades for Special Event
Support
Approved for Action
6-0
Ayes:Harris,Wynne,
Nieuwsma,Revelle,
Reid,Geracaris
Nays:0
Absent:Kelly,Burns
AP1
Approval of Appointment and
Reappointment to Boards,Commissions,
and Committees
The Mayor recommends City Council approval of
Meghan Shea's appointment and Benjamin
Schapiro's reappointment to the Library Board.For
Action Approval of Appointment and Reappointment
to Boards,Commissions,and Committees
Approved on
Consent Agenda for
Action 8 -0