HomeMy WebLinkAboutMarch 27, 2023Page 1 ACTIONS DATE
CITY COUNCIL ACTIONS
City Council
March 27,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:00 pm
Absent:None
Motions resulting from City Council -March 27,2023
Item Item Description Motion Disposition
SP1 Update on Resolution 65-R-22,a Resolution
Reaffirming the City of Evanston's Commitment to
the Protection of Fundamental Reproductive Health
Care Rights
Staff recommends that City Council accept and place on file the
information provided herein regarding the progress made toward
fulfilling the directives outlined in 65-R-22,a Resolution
Reaffirming the City of Evanston's Commitment to the Protection
of Fundamental Reproductive Health Care Rights
Accept &Placed on
File
SP2 ADA Transition Plan Report Staff recommends that City Council accept and place on file the
ADA Transition Plan,including recommendations for City
compliance with the Americans with Disabilities Act.
Accept &Placed on
File
SP3.Update on the Request For Proposal for a New
Comprehensive Plan &Zoning Code
Staff will present an overview of the process and timeline for
issuing a Request for Proposal (RFP)for a new Comprehensive
Plan and Zoning Code.
Discussion
M1.Approval of the Minutes of the Regular City Council
Meeting of March 13,2023
Staff recommends the approval of the Minutes of the Regular
City Council meeting of March 13,2023
Approved on Consent
Agenda
For Action 9 -0
Page 2 ACTIONS DATE
A1.Approval of the City of Evanston Payroll,and Bills
List.
Staff recommends City Council approval of the City of Evanston
Payroll for the period of February 27,2023,through March 12,
2023,in the amount of $2,934,522.40 and the Bills List for March
28,2023,in the amount of $1,531,820.11.
Approved on Consent
Agenda
For Action 9 -0
A2.Approval of Professional Services Agreement
Extension with SAFEbuilt,Inc.,for Supplemental
Plan Review and Inspection Services
Staff recommends that City Council authorize the City Manager
to execute a one-year extension to the Professional Services
Agreement with SAFEbuilt for supplemental plan review and
inspection services from April 1,2023,to March 31,2024.The
extension agreement includes project plan review services for
Northwestern University’s Ryan Field Stadium and adds zoning
and fire plan review services.Funding is provided from Building
&Inspection Services Division’s Plumbing,Electrical,Plan
Review Services account #100.2126.21.62464 which has a
budget of $50,000.
Approved on Consent
Agenda
For Action 9 -0
A3.Approval of a Contract with Pan Oceanic
Engineering Co.for the Green Bay Road Water Main
Replacement Project (Bid 23-14)
Staff recommends City Council authorize the City Manager to
execute a contract with Pan Oceanic Engineering Co.(4401
Roosevelt Road,Hillside,IL 60162)for the Green Bay Road
Water Main Replacement Project (Bid 23-14)in the amount of
$1,269,508.95.Funding is provided from the Water Fund in the
amount of $1,230,767.95 and the Sewer Fund in the amount of
$38,741.00.
Approved on Consent
Agenda
For Action 9 -0
A4.Approval of a Contract with Garland/DBS for the
2023 Facility Envelope Repairs,Contract 1
Staff recommends City Council authorize the City Manager to
execute a contract with Garland/DBS,Inc.(3800 East 91st St.,
Cleveland,OH)for the 2023 Facility Envelope Repairs,Contract
1,in the amount of $389,727.Garland is requesting a partial LEP
waiver.Funding will be provided from the Capital Improvement
Fund 2023 General Obligation Bonds in the amount of $389,727.
A detailed financial analysis is included in the attached memo.
Approved on Consent
Agenda
For Action 9 -0
Page 3 ACTIONS DATE
A5.Approval of a Contract for the Dredging of the
Church Street Boat Ramp (BID 23-08)
Staff recommends that City Council authorize the City Manager
to execute a contract in the amount of $65,000 with Kovilic
Contruction Company,Inc.(3721 N.Carnation Street,Franklin
Park,Illinois)for the dredging of the Church Street Boat Harbor.
Funding is allocated in the Parks and Recreation Business Unit
account 100.30.3065.65050,Boat Ramp Operations/BLDG
Maintenace Material which has a FY 2023 budgeted amount of
$36,000 and a year-to-date balance of $36,000.Additionally,this
expense will be offset from fees collected from sales of boat
launch permits.The 2023 Church Street boat permit revenue is
projected at $50,550.Revenue is budgeted in Business Unit
100.30.3065.53565 Boat Ramp Operations.Cost for a 2023
resident season boat permit:$360 Cost for a 2023 non-resident
season boat permit:$600
Approved on Consent
Agenda
For Action 9 -0
A6.Approval of a Contract Award to Worxbee to provide
a shared pool of 80hrs/month of Virtual Executive
Assistant service to Councilmembers.
Councilmember Burns requests the City Council authorize the
City Manager to execute a contract agreement with Worxbee,
Inc.to provide a 12-month initial service term of 80 active hours
of service per month at a rate of $5,616.00 per month.Funding
for this work will be from the General Fund,City Council,and
external services account (100.13.1300.62175),which has a
FY2023 budget allocation of $68,042,all of which is remaining.
Tabled in APW until
April 10
A7.Approval of the sole-source purchase and
programming of 10 Motorola APX6000xe Public
Safety VHF radios from Chicago Communications,
LLC.,and Motorola Solutions
Staff recommends that City Council authorize the City Manager
to agree to a sole source purchase of ten (10)Motorola
APX6000xe Public Safety VHF radios from Chicago
Communications,LLC.(200 Spangler Ave,Elmhurst,IL 60126)
and Motorola Solutions,Inc.(13108 Collections Center Drive,
Chicago,IL 60693)at the total cost of $40,913.50.A Sole
Source purchase requires a 2/3 vote of the Councilmembers.
This expense will be allocated to the Emergency Telephone
System Fun,Account 205.22.5150.65515 "Other Improvements."
This account has an FY 2023 budget of $450,000 with
$390,896.04 remaining YTD.
Approved on Consent
Agenda
For Action 9 -0
Page 4 ACTIONS DATE
A8.Approval of the Fourth Amendment to the Base
Contract for the Sale and Purchase of Natrual Gas
Staff recommends the City Council authorize the City Manager to
execute the Fourth Amendment to the Base Contract for the Sale
and Purchase of Natural Gas with Twin Eagle Resource
Management,LLC (5120 Woodway,Suite 10010,Houston,TX
77056)for the purchase of natural gas for 16 City-owned
buildings The cost of natural gas is billed to the various accounts
that support the buildings that are purchasing natural gas
through this contract.Please see attached Exhibit 1,which lists
the buildings served by this agreement and the accounts being
charged.
Approved on Consent
Agenda
For Action 9 -0
A9.Resolution 24-R-23,Authorizing the Mayor to Sign a
Joint Funding Agreement for State-Let Construction
Work for Federal Participation with Illinois
Department of Transportation to Commit Matching
Funds for the Main Street Improvements Project.
Staff recommends the adoption of Resolution 24-R-23,
Authorizing the Mayor to Sign a Joint Funding Agreement for
State-Let Construction Work for Federal Participation with the
Illinois Department of Transportation to Commit Matching Funds
for the Main Street Improvements Project.Adoption of this
resolution will allow Evanston to receive $2,000,000 in Illinois
Transportation Enhancement Program (ITEP)funding and
commits Evanston for matching funds in the amount of
$4,734,590 for the project,which includes Metropolitan Water
Reclamation District (MWRD),Invest in Cook Grant Funds,
Chicago Avenue TIF &GO Bond Funds.A detailed funding
summary is provided below.
Approved on Consent
Agenda
For Action 9 -0
A10.Resolution 25-R-23 Authorizing the City Manager to
Execute the Collective Bargaining Agreement
Between the City of Evanston and Evanston Fire
Fighters Association Local No.742 International
Association of Firefighters,AFL-CIO-CLC
Staff recommends adoption of Resolution 25-R-23 authorizing
the City Manager to execute the collective bargaining agreement
between the City of Evanston and Evanston Fire Fighters
Association Local No.742 International Association of
Firefighters,AFL-CIO-CLC
Approved on Consent
Agenda
For Action 9 -0
A11.Resolution 26-R-23 Authorizing the City Manager to
Terminate the Lease Agreement Authorized by
Ordinance 47-O-21
Staff recommends the adoption of Resolution 26-R-23
authorizing the City Manager to terminate the lease agreement
authorized by Ordinance 47-O-21.Specifically the lease
agreement between the City of Evanston and Artists Book
House.
Approved on Consent
Agenda
For Action 9 -0
Page 5 ACTIONS DATE
A12.Resolution 30-R-23,Authorizing the City Manager to
Execute a License Agreement With Jens Jensen
Gardens In Evanston,Inc.
Staff recommends the City Council adopt Resolution 30-R-23,
authorizing the City Manager to execute a License Agreement
with Jens Jensen Gardens in Evanston,Inc.
Approved
For action 5-3
Ayes:Harris,Wynne,
Reid,Geracaris,Kelly
No:Nieuwsma,
Suffredin,Revelle,
Absent:Burns
A13.Ordinance 31-O-23,Authorizing the Sale of Surplus
Property Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 31-O-23,
directing the City Manager to offer the sale of vehicles owned by
the City through public auction through GovDeals,an online
auction system utilized by government agencies,or any other
subsequent America’s Online Auction.These vehicles have been
determined to be surplus due to new vehicle replacements being
placed into service or vehicles that had to be taken out of service
for safety reasons with the intention of eventual replacement.
Approved on Consent
Agenda
For Introduction 9 -0
A14.Ordinance 28-O-23 Authorizing the City Manager to
Execute a Sale Contract for City-Owned Real
Property located at 1739 Brown Avenue and 1319
McDaniel Avenue to Evanston Township High
School District No.202
Staff recommends adoption of Ordinance 28-O-23 authorizing
the City Manager to execute a sale contract for City-owned real
property at 1739 Brown Avenue and 1319 McDaniel Avenue to
Evanston Township High School (“ETHS”)in conformance with
the terms of the Intergovernmental Agreement (“IGA”)between
the City of Evanston and Evanston Township High School for the
Geometry in Construction (GIC)class.
Approved on Consent
Agenda
For Action 9 -0
A15.Ordinance 32-O-23,To Approve the Construction of
a Local Improvement Known as Evanston Special
Assessment No.1529
Staff recommends City Council adoption of Ordinance 32-O-23,
To Approve the Construction of a Local Improvement Known as
Evanston Special Assessment No.1529.Funding will be from
the Special Assessment Fund (Account 420.40.6000.65515 –
423001),which has an approved FY 2023 budget of $375,000
and a YTD balance of $375,000,and from the 2023 General
Obligation Bonds (Account 415.40.4123.65515 –423001),which
has an approved FY 2023 budget of $375,000 and a YTD
balance of $375,000.
Approved on Consent
Agenda
For Action 9 -0
Page 6 ACTIONS DATE
P1
Ordinance 33-O-23,Special Use for an Apartment
Hotel in the R6 District at 1555 Oak Avenue,the
Museum Residences on Oak (formerly King Home)
The Land Use Commission recommends the adoption of
Ordinance 33-O-23,a Special Use for an Apartment Hotel in the
R6 General Residential District at 1555 Oak Avenue,commonly
known as the Museum Residences on Oak (formerly King
Home).The proposed special use meets the Standards for
Approval for special uses.
Tabled at P&D until
April 24
P2
Ordinance 38-O-23,Amending Section 6-9-2-3 of the
City Code Adding Performance Event Venues As A
Special Use in the B1 Business Distric
The Land Use Commission recommends the adoption of
Ordinance 38-O-23,amending Section 6-9-2-3 of the City Code,
and adding Performance Event Venues as a Special Use in the
B1 Business District.
Approved on Consent
Agenda
For Introduction 9 -0
P3
Ordinance 39-O-23,Granting a Special Use Permit to
Allow for A Performance Entertainment Venue
Pursuant to City Code 6-9-2-3 and Approving A
Major Variation Pursuant to City Code 6-16-5,Table
16-E on the Property Located At 1243-45 Chicago
Avenue,in the B1 Business District
The Land Use Commission recommends the adoption of
Ordinance 39-O-23 granting a Special Use Permit to allow for a
Performance Entertainment Venue pursuant to City Code 6-9-2-3
and approving a Major Variation pursuant to City Code 6-16-5,
Table 16-E on the property located at 1243-45 Chicago Avenue,
in the B1 Business District.
Approved on Consent
Agenda
For Introduction 9 -0
P4
Ordinance 26-O-23,Granting a Special Use Permit
for Outdoor Storage and Open Sales and Approving
Major Variations at 2201 Oakton Street
The Land Use Commission recommends the adoption of
Ordinance 26-O-23 granting a Special Use Permit to allow for
outdoor storage and open sales and approving Major Variations
pursuant to City Code 6-3-8-4(D),on the property located at
2201 Oakton Street,in the I1 Industrial/Office District and the
oRD Redevelopment Overlay District.The applicant has
complied with all zoning requirements and meets all of the
Standards for Special Use for both districts.
Approved on Consent
Agenda
For Action 9 -0
Page 7 ACTIONS DATE
P5
Ordinance 34-O-23,approving a Special Use and
Major Variations for a religious institution at
1801-1805 Church Street.
Land Use Commission recommends denial of the
requested zoning relief.In late 2020 and early 2021,the
Economic Development Committee recommended
approval of and the City Council adopted Ordinance
4-O-21 authorizing the City Manager to negotiate a
purchase and sales agreement with a joint entity
including Mt.Pisgah Ministry,Inc.and Housing
Opportunity Development Corporation (HODC)for the
redevelopment of the vacant parcels to include a
mixed-use building with affordable housing.See
Legislative History for additional information.
Table until the April,
10,2023 City Council
Meeting 9-0
P6
Ordinance 35-O-23,approving Major Variations for
the construction of a new 4-story mixed-use building
at 1811-1815 Church Street.
Land Use Commission recommends approval of Ordinance
35-O-23 approving Major Variations from the Evanston Zoning
Code to allow for the construction of a new 5-story mixed-use
building with ground floor retail,44 dwelling units above,46
on-site vehicle parking and 26 bike parking spaces at 1811-1815
Church Street,HODC,in the B2 Business and oWE West
Evanston Overlay Districts.
In late 2020 and early 2021,the Economic Development
Committee recommended approval of and the City Council
adopted Ordinance 4-O21 authorizing the City Manager to
negotiate a purchase and sales agreement with a joint entity
including Mt.Pisgah Ministry,Inc.and Housing Opportunity
Development Corporation (HODC)for the redevelopment of the
vacant parcels to include a mixed-use building with affordable
housing.See Legislative History for additional information.
Tabled until the April
10th City Council
Meeting 9-0
HS1
Ordinance 25-O-23,Amending City Code 7-11-8,
“Regulations of Dog Beach”
Staff and the Human Services Committee recommend the
adoption of Ordinance 25-O-23,Amending City Code 7-11-8,
"Regulations of Dog Beach."Dog Beach rules signage in the
amount of $125 will be purchased through the General Fund –
Beaches/Safety Equipment (100.30.3080.65090)which has a
FY23 budget of $2,200 and a remaining balance of $2,200.
Approved on Consent
Agenda
For Action 9 -0
Page 8 ACTIONS DATE
F1
Resolution 19-R-23,Authorizing Payments Relating
to the FY 2023 Capital Improvement Plan (CIP)
Projects are reimbursed by the Subsequent 2023
General Obligation (GO)Bond Issuance
Staff and the Finance and Budget Committee recommend
adoption of Resolution 19-R-23,authorizing payments relating to
FY 2023 Capital Improvement Plan (CIP)project expenditures
up to $17,706,000 be reimbursed by the subsequent 2023
General Obligation (GO)bond issuance.
Approved
For Action 6-2
Ayes:Harris,Wynne,
Nieuwsma,Burns
Revelle,Geracaris
No:Reid,Kelly
Absent:Suffredin
HCDC1.
Approval of the 2022 Consolidated Annual
Performance Evaluation Report (CAPER)for the
City's Community Development Block Grant,HOME
Investment Partnerships,and Emergency Solutions
Grant
The Housing and Community Development Committee (HCDC)
and staff recommend approval of the 2022 Consolidated Annual
Performance and Evaluation Report (CAPER).The CAPER must
be submitted to the Chicago Field Office of the U.S.Department
of Housing and Urban Development by March 31,2023.
Approved on Consent
Agenda
For Action 9 -0
HCDC2.
Approval of Resolution 29-R-23,the Final 2023
Action Plan Incorporating the Actual 2023
Community Development Block Grant,HOME
Investment Partnerships,and Emergency Solutions
Grant Amounts
The Housing and Community Development Committee and staff
recommend approval of Resolution 29-R-23,the Final 2023
Action Plan that governs the use of the City’s Community
Development Block Grant (CDBG),HOME Investment
Partnerships (HOME),and Emergency Solutions Grant (ESG)
entitlement funding from the U.S.Department of Housing and
Urban Development (HUD).The Action Plan has been updated
to incorporate the 2023 grant amounts that were released on
February 27,2023.Funding for the 2023 Action Plan totals
$2,249,270,comprising 2023 entitlement funds and 2022
program income as shown below:
●CDBG:2023 entitlement funds of $1,641,492;and
$85,956 in Program Income for a total of $1,727,448
●HOME:2023 entitlement funds of $340,606;and
$32,162 in Program Income for a total of $372,768
●ESG:2023 entitlement funds of $149,054
Approved on Consent
Agenda
For Action 9 -0
Page 9 ACTIONS DATE
ED1.
Approval of a Contract with Herrera Landscape &
Snow Removal (8836 Lincolnwood Dr.,Evanston,IL
60203)for the 2023 Great Merchant Grants Program
and Business District Landscaping (RFP 23-13)
Staff and the Economic Development Committee recommend
the City Council authorize the City Manager to execute a
contract with Herrera Landscape &Snow Removal (8836
Lincolnwood Dr.,Evanston,IL 60203)in the amount of $77,368
to deliver landscaping services to the business districts.
Funding in the amount of $23,963 will be from the Great
Merchant Grant account ,100.15.5300.62656,which has a
budget allocation of $77,500 of which $53,537 is remaining and
$53,405 will be from four different TIF funds.A detail funding
table is provided in the memo.
Approved on Consent
Agenda
For Action 9 -0
R1.
Resolution 27-R-23,Amending the Restorative
Housing Program to Include Direct Cash Payment as
an Option
The Reparations Committee recommends the adoption of
Resolution 27-R-23,Amending the Restorative Housing Program
to Include Direct Cash Payment as an Option.
Approved on Consent
Agenda
For Action 9 -0
R2.
Resolution 28-R-23 Directing the Reparations
Committee to Create and Design a Program
Consistent with Resolution 126-R-19 whereby
Eligible Recipients Receive Cash Payment as a Form
of Reparations
The Reparations Committee recommends the adoption of
Resolution 28-R-23,Directing the Reparations Committee to
Create and Design a Program Consistent with Resolution
126-R-19 whereby Eligible Recipients Receive Cash Payment as
a Form of Reparations.
Approved on Consent
Agenda
For Action 9 -0