HomeMy WebLinkAbout05.08.23
AGENDA
City Council
Monday, May 8, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 6:00pm
City Council convenes at 7:00pm or the conclusion of Planning & Development Committee
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Page
(I) ROLL CALL - COUNCILMEMBER BURNS
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Older Americans Month
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
Public Service Week (May 7 through May 13)
Page 1 of 629
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their name and the agenda item or non-agenda topic to be addressed on a
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers do not respond during Public Comment. Public Comment is
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages in any other disorderly conduct which disrupts, disturbs or otherwise
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Administration of Athenian Oaths of Citizenship and Oaths of
Office to Councilmembers
Swearing in Ceremony of Councilmember Harris and Councilmember
Geracaris
For Action
Administration of Athenian Oaths of Citizenship and Oaths of Office to
Councilmembers
18
Page 2 of 629
SP2
Approval of the Evanston Thrives Retail District Action Plan
Staff recommends the following:
1) City Council adopt and place on file the Evanston Thrives Report.
2) Allocate $3 Million of ARPA funds for initial implementation of the
Evanston Thrives Report recommendations.
3) Authorize the City Manager to hire an additional employee in the
Economic Development Division.
Implementation of the Evanston Thrives Report recommendations will
be from ARPA funds, account 170.99.1700.56501, in the amount of
$3,000,000. The FY2023 funding of the additional employee in the
Economic Development Division is available in the City Manager Office
budget (account 100.15.1505.61010) due to three budgeted but
currently vacant positions. This position will be shown as a new,
additional position in the FY2024 budget.
As of April 24, 2023, there are $5,739,642 in unallocated ARPA funds.
Several items on the May 8, 2023, City Council agenda are proposed to
be funded by ARPA funds. A table showing the potential projects to be
funded with the unallocated ARPA funds is attached. This table also
identifies the remaining three projects that received substantial support
during the March 13, 2023 discussion on the use of the remaining ARPA
funds.
For Action: Accept and Place on File
Approval of the Evanston Thrives Retail District Action Plan
19 - 21
SP3
Ordinance 14-O-23, Special Use for a Rooming House in the R6
District at 1566 Oak Avenue, the Margarita Inn.
The Land Use Commission makes a neutral recommendation regarding
the adoption of Ordinance 14-O-23, a Special Use for a Rooming House
in the R6 General Residential District at 1566 Oak Avenue, commonly
known as the Margarita Inn. With a tie vote (3 -3), the Commission did
not reach a consensus on whether the proposal meets the Standards for
Approval for special uses.
For Introduction
Ordinance 14-O-23, Special Use for a Rooming House in the R6 District
at 1566 Oak Avenue, the Margarita Inn.
22 - 93
Page 3 of 629
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
M1.
Approval of the Minutes of the Regular City Council Meeting of
April 24, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of April 24, 2023
For Action
Approval of the Minutes of the Regular City Council Meeting of April 24,
2023
94 - 104
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity.
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 10, 2023, through April 23, 2023, in the amount of
$3,453,639.78 and the Bills List for May 09, 2023, in the amount of
$2,694,699.30 and credit card activity for the period ending March 26,
2023, in the amount of $185,767.55.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
105 - 144
A2.
Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending March 26, 2023, in
the amount of $13,916.00.
For Action
Approval of BMO Harris Amazon Credit Card Activity
145 - 147
Page 4 of 629
A3.
Approval of Contract Award with Bolder Contractors, Inc. for 2023
Water Main Improvements and Street Resurfacing Project (Bid No.
23-26)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Bolder Contractors, Inc. (316 Cary Point
Drive, Cary, IL 60013) for the 2023 Water Main Improvements and
Street Resurfacing Project (Bid No. 23-26) in the amount of
$6,551,795.40. A partial waiver of the City’s M/W/D/EBE program goal
is being requested by the contractor.
Funding is provided from the Water Fund in the amount of
$5,149,380.30 and the West Evanston TIF in the amount of
$1,402,415.10. A detailed funding analysis is included in the memo
below.
For Action
Approval of Contract Award with Bolder Contractors, Inc. for 2023 Water
Main Improvements and Street Resurfacing Project (Bid No. 23-26)
148 - 155
A4.
Approval of Contract Award with J.A. Johnson Paving Co. for the
2023 MFT Street Resurfacing Project (Bid 23-16)
Staff recommends City Council authorize the City Manager to execute a
contract with J.A. Johnson Paving Co. (1025 Addison Court, Arlington
Heights, IL 60025) for the 2023 MFT Street Resurfacing Project (Bid No.
23-16) in the amount of $1,214,412. The Contractor has requested a
partial waiver of the City’s M/W/EBE program goal.
Funding will be provided from the Motor Fuel Tax Fund (Account
200.40.5100.65515 – 423002), which has an FY 2023 budget for this
project of $1,209,000. Additional funding is available in the cash
balance of the MFT Fund to cover the contract overage.
For Action
Approval of Contract Award with J.A. Johnson Paving Co. for the 2023
MFT Street Resurfacing Project (Bid 23-16)
156 - 160
Page 5 of 629
A5.
Approval of a Contract with Robert Kinnucan Tree Experts &
Landscaping Company, Inc. for the Dutch Elm Tree Injection
Program (Bid 23-15)
Staff recommends City Council authorize the City Manager to execute a
contract with Robert Kinnucan Tree Experts & Landscaping Company,
Inc. (28877 Nagel Court, Lake Bluff, IL, 60044) for the Dutch Elm Tree
Injection Program in the amount of $686,668.59. Robert Kinnucan Tree
Experts & Landscaping is requesting a full waiver of the MWEBE goals.
Funding is provided from the General Fund, Forestry Division Budget
(Account 100.40.4320.62497), which has an FY 2023 budget allocation
of $700,000, all of which is remaining.
For Action
Approval of a Contract with Robert Kinnucan Tree Experts &
Landscaping Company, Inc. for the Dutch Elm Tree Injection Program
(Bid 23-15)
161 - 163
A6.
Approval of Contract with Suburban Tree Consortium for the
Purchase of Trees and Planting Services for Spring 2023
Staff recommends that City Council authorize the City Manager to
execute a contract with Suburban Tree Consortium (STC) for the
purchase and planting of 200 trees in the amount of $66,530.00
($39,300.00 for tree purchase and $27,230.00 for planting services).
Funding for this purchase is provided from the General Fund (Account
100.40.4320.65005), which has an approved FY2023 approved budget
of $115,000.00 with $114.395.50 remaining.
For Action
Approval of Contract with Suburban Tree Consortium for the Purchase
of Trees and Planting Services for Spring 2023
164 - 169
Page 6 of 629
A7.
Approval of Contract Award to C.H. Johnson Consulting, Inc. for an
Independent Ryan Field Rebuild Economic Impact Study
Consulting Services (Bid No.23-19)
Staff recommends the City Council authorize the City Manager to
execute an agreement with C.H. Johnson Consulting, Inc. (6 East
Monroe Suite 500 Chicago, IL 60603) in the amount of $78,500 for the
Ryan Field Rebuild Economic Impact Study .
The fee, in an amount not to exceed $78,500, would be paid from the
contingency account in the City Manager's budget, 100.15.1525.68205,
which has a budget allocation of $150,000 and a remaining budget of
$141,200.
For Action
Approval of Contract Award to C.H. Johnson Consulting, Inc. for an
Independent Ryan Field Rebuild Economic Impact Study Consulting
Services (Bid No.23)
170 - 281
A8.
Approval of Change Order No. 1 to the agreement with GovHR USA
for services related to investigating and implementing
recommendations based on concerns raised by the Black
Employee Action Group
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 with GovHR USA (630 Dundee Road,
Suite 225, Northbrook, IL 60062) for services related to investigating
and implementing recommendations based on concerns raised by the
Black Employee Action Group. This Change order will increase the
contract amount to a not-to-exceed amount of $75,000.
Funding will be provided by the general fund, City Manager's
contingency account 100.15.1505.68205, which has a budget allocation
of $250,000 and a remaining balance of $154,600.
For Action
Approval of Change Order No. 1 to the agreement with GovHR USA
282 - 288
Page 7 of 629
A9.
Approval of Change Order No. 1 to the Agreement with WSP
(formerly Wood Environmental & Infrastructure Solutions) for the
City of Evanston Municipal Fleet Rightsizing & Electrification Plan
(RFP 22-41)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with WSP (formerly
Wood Environmental & Infrastructure Solutions) for the C ity of Evanston
Municipal Fleet Rightsizing & Electrification Plan (RFP 22-41) to extend
contract completion and delivery of the final deliverable for 150 days
from February 1st, 2023 until June 30th, 2023. There is no change to
the $126,000 contract amount.
Funding is provided from the Capital Improvement Fund - 2021 General
Obligation Bonds for CARP Implementation in the amount of $80,000
and the Sustainability Fund in the amount of $46,000. There is no
additional funding requested for Change Order No. 1 .
For Action
Approval of Change Order No. 1 to the Agreement with WSP (formerly
Wood Environmental & Infrastructure Solutions)
289 - 292
A10.
Accept and Place on File the Sole-Source Emergency Contract with
STRUXC-MC, LLC for the Police/Fire Headquarters Elevator Shaft
Walls Structural Repair
Staff recommends that the City Council accept and place on file this
report of a sole-source emergency contract with STRUXC-MC, LLC
(2300 W. Diversey Ave., Chicago, IL 60647) for the Police/Fire
Headquarters Elevator Shaft Walls Structural Repair in the amount of
$193,800.
Funding for this contract will be from the Capital Improvement Fund
2023 General Obligation Bonds for Facilities Contingency. This line
item has an FY 2023 budget of $600,000, of which $528,373 remains.
For Action: Accept and Place on File
Accept and Place on File the Sole-Source Emergency Contract with
STRUXC-MC, LLC for the Police/Fire Headquarters Elevator Shaft
Walls Structural Repair
293 - 326
Page 8 of 629
A11.
Resolution 33-R-23, Authorizing the City Manager to Enter Into a
Lease Renewal with the Metropolitan Water Reclamation District of
Greater Chicago at the East End of Twiggs Park
Staff recommends City Council adoption of Resolution 33 -R-23,
authorizing the City Manager to enter into a lease renewal with the
Metropolitan Water Reclamation District of Greater Chicago at the east
end of Twiggs Park.
For Action
Resolution 33-R-23, Authorizing the City Manager to Enter Into a Lease
Renewal with the Metropolitan Water Reclamation District of Greater
Chicago
327 - 376
A12.
Resolution 34-R-23, Authorizing the City Clerk to Sign Illinois
Department of Transportation Resolution for Improvement Under
the Illinois Highway Code for Street Patching, Pavement Markings,
Crack Sealing & Pavement Rejuvenation of Various Evanston
Streets in the Amount of $970,000.
Staff recommends City Council adoption of Resolution 34-R-23
Authorizing the City Clerk to Sign an Illinois Department of
Transportation Resolution for Improvement Under the Illinois Highway
Code for street patching, pavement markings, crack sealing & pavement
rejuvenation of various Evanston Streets in the amount of $970,000.
Funding will be provided in the amount of $970,000 from the Motor Fuel
Tax Fund, which has a total FY 2023 budget of $4,141,600.
For Action
Resolution 34-R-23, Authorizing the City Clerk to Sign Illinois
Department of Transportation Resolution for Improvement Under the
Illinois Highway Code
377 - 387
Page 9 of 629
A13.
Resolution 35-R-23, Authorizing the Mayor to Sign a Joint Funding
Agreement for State-Let Construction Work for Federal
Participation with the Illinois Department of Transportation to
Commit Matching Funds for the Main Street Improvements Project
Staff recommends that the City Council adopt Resolution 35 -R-23,
Authorizing the Mayor to Sign a Joint Funding Agreement for State -Let
Construction Work for Federal Participation with the Illinois Department
of Transportation to Commit Matching Funds for the Main Street
Improvements Project.
Adoption of this resolution will allow Evanston to receive $2,000,000 in
Illinois Transportation Enhancement Program (ITEP) funding and
commits Evanston for matching funds in the amount of $4,783,700 for
the project, which includes a grant from the Metropolitan Water
Reclamation District (MWRD), Invest in Cook grant funds, funding from
the Chicago-Main TIF and general obligation bonds. A detailed funding
summary is provided below.
For Action
Resolution 35-R-23, Authorizing the Mayor to Sign a Joint Funding
Agreement for State-Let Construction Work for Federal Participation
with IDOT
388 - 394
A14.
Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3
to Allow Alcohol in Certain City Parks Pursuant to A One-Day
Special Events Liquor License
The Liquor Control Review Board recommends City Council approval of
Ordinance 42-O-23, amending City Code Sections 3-4-6 and 7-10-3 to
allow alcohol in certain City parks pursuant to a one -day special events
liquor license.
For Introduction
Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3 to
Allow Alcohol in Certain City Parks Pursuant to A One-Day Special
Events Liquor License
395 - 403
A15.
Ordinance 43-O-23, Amending City Code Section 3-2-14-8
Concerning the Payment of Liquor Tax Penalties
The Liquor Control Review Board recommends City Council approval of
Ordinance 43-O-23, amending City Code Section 3-2-14-8 concerning
the payment of liquor tax penalties.
For Introduction
Ordinance 43-O-23, Amending City Code Section 3-2-14-8 Concerning
the Payment of Liquor Tax Penalties
404 - 407
Page 10 of 629
A16.
Ordinance 44-O-23, Amending City Code Section 3-4-6(D) to
Increase the Number of Class D Liquor Licenses from Seventy to
Seventy-One for Evanston Games & Cafe, Inc. d/b/a Bitter
Blossom, 1707 Maple Avenue.
The Liquor Control Review Board recommends City Council approval of
Ordinance 44-O-23, amending City Code Section 3-4-6(D) to increase
the number of Class D liquor licenses from seventy to sevent y-one.
Councilmember Harris recommends suspending the City Council rules
for introduction and action at the May 8, 2023, City Council meeting.
For Introduction and Action
Ordinance 44-O-23, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from Seventy to Seventy-One
for Evanston Games
408 - 411
A17.
Ordinance 45-O-23, Amending City Code Section 10-11-18
“Schedule XVIII; Residents Parking Only Districts”
Staff recommends adoption of Ordinance 45 -O-23, Amending City Code
Section 10-11-18 “Schedule XVIII; Residents Parking Only Districts.”
Adoption of this ordinance would add the residences on the 1300 block
of Jenks, between Asbury and the end of the public roadway to the
West, as well as the residences on 2600 -2700 blocks of Asbury, from
Central to Isabella, to the residents parking only district 6.
For Introduction
Ordinance 45-O-23, Amending City Code Section 10-11-18 “Schedule
XVIII; Residents Parking Only Districts”
412 - 416
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak
(formerly King Home)
The Land Use Commission recommends the adoption of Ordinance 33 -
O-23, a Special Use for an Apartment Hotel in the R6 General
Residential District at 1555 Oak Avenue, commonly known as the
Museum Residences on Oak (formerly King Home). The proposed
special use meets the Standards for Approval for special uses.
For Introduction
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
417 - 472
Page 11 of 629
P2.
Ordinance 46-O-23, Granting a Special Use for a Cannabis
Dispensary and a Special Use for a Type 2 Restaurant in the B3
Business District at 100 Chicago Avenue
The Land Use Commission recommends the adoption of Ordinance 46 -
O-23, a Special Use for a Cannabis Dispensary and a Special Use for a
Type 2 Restaurant in the B3 Business District at 100 Chicago Avenue.
The proposed special uses meet the Standards for Approval for special
uses. Councilmember Reid requests suspension of the rules for
introduction and action on May 8, 2023, to assist the applicant's timing
for securing a finalized State cannabis dispensary license for the site.
For Introduction and Action
Ordinance 46-O-23, Granting a Special Use for a Cannabis Dispensary
and a Special Use for a Type 2 Restaurant in the B3 Business District at
100 Chicago Ave.
473 - 485
P3.
Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in
the OS Open Space District
Land Use Commission recommends approval with conditions of
Ordinance 48-O-23 approving Major Variations from the Evanston
Zoning Code to allow for the construction of a new K-8 Education
Institution – Public on the property located at 2000 Simpson Street in the
OS Open Space District.
For Introduction
Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in the OS
Open Space District
486 - 548
Page 12 of 629
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.
Resolution 32-R-23, designating that portion of Main Street,
Between Pitner Avenue and Grey Avenue with the Honorary Street
Name Sign, “Geraldine Pace Way”
Staff and the Human Services Committee recommend the adoption of
Resolution 32-R-23, designating that portion of Main Street, Between
Pitner Avenue and Grey Avenue, with the Honorary Street Name Sign,
“Geraldine Pace Way.”
The approximate total cost to create three street name signs is $200.
Funds for the honorary street name sign program are budgeted in the
Public Works Agency, Public Service Bureau - Traffic Operations'
materials fund (Account 100.40.4520.65115), which has a fiscal year
2023 budget of $58,000 and a year-to-date balance of $30,000.
For Action
Resolution 32-R-23, designating that portion of Main Street, Between
Pitner Avenue and Grey Avenue with the Honorary Street Name Sign,
“Geraldine Pace Way"
549 - 557
HS2.
Ordinance 1-O-23, Amending the City Code and Creating Section 3-
2-22 “Retail Single Use Bag Tax and Plastic Bag Ban”
The Human Services Committee recommends the adoption of
Ordinance 1-O-23, Amending the City Code and Creating Section 3 -2-
22, “Retail Single Use Bag Tax and Plastic Bag Ban.”
For Introduction
Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-
22 “Retail Single Use Bag Tax and Plastic Bag Ban”
558 - 569
HS3.
Ordinance 24-O-23, Establishing Evanston's Fair Workweek
Ordinance
Councilmember Reid, Mayor Biss, the Human Services Committee, and
staff recommend the adoption of Ordinance 24 -O-23, Establishing
Evanston's Fair Workweek Ordinance.
For Introduction
Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance
570 - 571
Page 13 of 629
HS4
Ordinance 27-O-23, Amending Portions of Title 7, Chapter 11, “City
Beaches and Boat Ramps” of the City Code
Staff and the Human Services Committee recommend the adoption of
Ordinance 27-O-23 amending portions of Title 7, Chapter 11, “City
Beaches and Boat Ramps” of the City Code. City Manager Stowe
recommends suspending the City Council rules for introduction a nd
action at the May 8, 2023, City Council meeting.
For Introduction and Action
Ordinance 27-O-23, Amending Portions of Title 7, Chapter 11, “City
Beaches and Boat Ramps” of the City Code
572 - 576
HS5.
Ordinance 47-O-23, Amending Title 8, Chapter 26 “Leaf Blowers”
Councilmember Revelle, staff, and the Human Services Committee
recommend the adoption of Ordinance 47 -O-23, Amending Title 8,
Chapter 26, “Leaf Blowers” specifically the Permitted Hours of Leaf
Blower Use. Councilmember Revelle recommends suspending the City
Council rules for introduction and action at the May 8, 2023, City Council
meeting.
For Introduction and Action
Ordinance 47-O-23, Amending Title 8, Chapter 26 “Leaf Blowers” -
Attachment - Pdf
577 - 584
Page 14 of 629
(XI) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE
ED1
ASPIRE - Evanston Community Healthcare Workforce Development
Program
The Workforce Development Division and the Economic Development
Committee recommend the City Council approve a $200,000 allocation
from the American Rescue Plan Act (ARPA) for the proposed ASPIRE-
Evanston Community Healthcare Workforce Development Program. The
funding would match a $200,000 investment proposed by both the
Northshore University Health System and the Finnegan Foundation. The
funding will assist in the continuance of the program for the next three
years.
Funding would be from the American Rescue Plan Act (ARPA) funds,
account 170.99.1700.55251. As of April 24, 2023, there are $5,739,642
in unallocated ARPA funds. Several items on the May 8, 2023, City
Council agenda are proposed to be funded by ARPA funds. A table
showing the potential projects to be funded with the unallocated ARPA
funds is attached. This table also identifies the remaining three projects
that received substantial support during the March 13, 2023 discussion
on the use of the remaining ARPA funds.
For Action
ASPIRE - Evanston Community Healthcare Workforce Development
Program
585 - 611
ED2.
Whole & Free Foods Request for an ARPA Allocation of $550,000
Whole and Free Food is seeking, with the recommendation of the
Economic Development Committee, an ARPA allocation of $550,000 to
assist with the cost of completing leasehold improvements for the Every
Body Eats commercial/manufacturing kitchen at 626 Hartrey Avenue.
Funding would be from the American Rescue Plan Act (ARPA) funds,
account 170.99.1700.55251. As of April 24, 2023, there are $5,739,642
in unallocated ARPA funds. Several items on the May 8, 2023, City
Council agenda are proposed to be funded by ARPA funds. A table
showing the potential projects to be funded with the unallocated ARPA
funds is attached. This table also identifies the remaining three projects
that received substantial support during the March 13, 2023 discussion
on the use of the remaining ARPA funds.
For Action
Whole & Free Foods Request for an ARPA Allocation of $55 0,000
612 - 620
Page 15 of 629
(XII) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
FB1.
Ordinance 40-O-23 Authorizing the City of Evanston City Manager
to Reduce the Total Fiscal Year 2022 Budget by $34,438,897 to a
New Total of $325,994,623
Staff and the Finance and Budget Committee recommend the City
Council adopt Ordinance 40-O-23, authorizing the City of Evanston City
Manager to reduce the total Fiscal Year 2022 budget by $34,438,897 to
a new total of $325,994,623.
For Action
Ordinance 40-O-23 Authorizing the City of Evanston City Manager to
Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a New
Total of $325,994,623
621 - 627
(XIII) APPOINTMENTS
AP1.
Approval of Appointments to Boards, Commissions, and
Committees
The Mayor recommends City Council approval of the appointments of
the following members to the vacancies and terms of the Boards,
Commissions, and Committees indicated below.
For Action
Approval of Appointment and Reappointment to Boards,
Commissions,and Committees
628 - 629
(XIV) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XV) EXECUTIVE SESSION
(XVI) ADJOURNMENT
Page 16 of 629
(XVII) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/9/2023 5:00PM Finance & Budget Committee
5/9/2023 7:00PM Preservation Commission
5/11/2023 7:00PM Social Services Committee (CANCELED)
5/12/2023 7:15AM Utilities Commission
5/16/2023 7:00PM Housing & Community Development Committee
5/17/2023 6:00PM Participatory Budgeting Leadership Committee
5/17/2023 6:00PM M/W/D/EBE Development Committee
5/18/2023 6:00PM Parks & Recreation Board
Page 17 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: David Stoneback, Deputy City Manager
Subject: Administration of Athenian Oaths of Citizenship and Oaths of Office to
Councilmembers
Date: May 8, 2023
Recommended Action:
Swearing in Ceremony of Councilmember Harris and Councilmember Geracaris
Council Action:
For Action
Summary:
The Cook County Board of Elections has confirmed the election of Councilmember Harris to
the Second Ward and Councilmember Geracaris to the Ninth Ward.
SP1.Page 18 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Manager
CC: Luke Stowe, City Manager David Stoneback, Deputy City Manager
Subject: Approval of the Evanston Thrives Retail District Action Plan
Date: May 8, 2023
Recommended Action:
Staff recommends the following:
1) City Council adopt and place on file the Evanston Thrives Report.
2) Allocate $3 Million of ARPA funds for initial implementation of the Evanston Thrives Report
recommendations.
3) Authorize the City Manager to hire an additional employee in the Economic Development
Division.
Funding Source:
Implementation of the Evanston Thrives Report recommendations will be from ARPA funds,
account 170.99.1700.56501, in the amount o f $3,000,000. The FY2023 funding of the
additional employee in the Economic Development Division is available in the City Manager
Office budget (account 100.15.1505.61010) due to three budgeted but currently vacant
positions. This position will be shown as a new, additional position in the FY2024 budget.
As of April 24, 2023, there are $5,739,642 in unallocated ARPA funds. Several items on the
May 8, 2023, City Council agenda are proposed to be funded by ARPA funds. A table showing
the potential projects to be funded with the unallocated ARPA funds is attached. This table
also identifies the remaining three projects that received substantial support during the March
13, 2023 discussion on the use of the remaining ARPA funds.
Council Action:
For Action: Accept and Place on File
Summary:
The Evanston Thrives Retail District Action Plan is a highly focused and implementable
roadmap for economic recovery, stability, and innovation for our uniquely positioned
community. It starts with the realization and acceptance that Evanston is the big city on the
North Shore - an enviable, lakeside, transit-connected, socio-economically diverse, and Big
SP2 Page 19 of 629
Ten University city driven by local entrepreneurs with a fierce progressive independent
mindset. Practically speaking, it is a highly focused community engagement and business
district market analysis to improve the quality and mix of retail, food, and e ntertainment
offerings in Evanston's business districts.
The plan is the result of nearly a year-long effort led by Interface Studio and their local
Evanston-based partner, All Together Studio. But most importantly, the Evanston Thrives plan
is a community-driven plan incorporating input from 2,100 survey respondents, hours of
meetings with 30 task force members, conversations with attendees of City markets and
festivals throughout the year, and strategy sessions with City Council members and city staff.
Evanstonians voluntarily edited the document, posted online for a month prior to seeking
adoption, giving final shape to this action plan.
Evanston Thrives is more than a retail attraction strategy. With appropriate levels of staffing,
funding, community partnerships, and sponsorships, it is an actionable set of recommendations
that address these key themes:
• The City's staff and partners want clear direction from leadership and commitment of
resources to implement changes.
• Businesses want better communication, more support and collaboration, and a City that
plays a role in business development and entrepreneurship.
• Brokers and developers want a competitive retail environment and compelling incentives
to choose Evanston.
• Merchant organizations want a higher quality physical environment for their customers
and relief from real and perceived safety concerns and vacancies detracting from the
experience of their Districts.
• Everyone wants more to do and see in Evanston.
To get there, the Evanston Thrives report recommends investment in four critical ways:
1. Invest in events and programming
2. Fund placemaking initiatives
3. Shift toward a proactive economic development strategy
4. Forge a symbiotic relationship with Northwestern University
Now is the time for Evanston to critically evaluate the next steps in the evolution of Downtown
and retail districts across the city. The City Council's acceptance of the attached report and
placing it on file is the first step to guiding City policy and resources toward improving
Evanston's business climate and helping our businesses thrive.
Attachments:
ARPA Fund Balance & Requests post 4_24_2023
Page 2 of 3
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Potential Projects/Programs for Unallocated ARPA SLFRF
Estimated
Project/Program
Budgets
Council
Priorities
Evanston Thrives Business District Improvements $3,000,000 $3,000,000
New Affordable Housing Units HODC 33-Unit Project $1,500,000 $1,500,000
Addressing Health Inequities in Lower-income Neighborhoods $1,500,000 $1,500,000
Additional Capital Funding for Living Room $350,000
Additional Funding for Social Services/Mental Health Services $200,000
Funding Additional New Affordable Housing Units TBD
Whole & Free Foods Manufacturing Facility $550,000
Rebuilding Exchange Workforce Training Facility TBD
Small Business Assistance Program $2,000,000
Youth Violence Reduction Program TBD
ASPIRE Workforce Development $200,000
Guaranteed Income $1,000,000
Total Funding Requests:$10,300,000 $6,000,000
Total Unallocated Grant Funds $5,739,642 $5,739,642
ARPA Interest income $500,000 $500,000
Total Unallocated ARPA Funds $6,239,642 $6,239,642
Amount Over or Under Unallocated Funds Total -$4,060,358 $239,642
Items being considered at the May 8, 2023 City Council Meeting
Page 3 of 3
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Community
Development Director
Subject: Ordinance 14-O-23, Special Use for a Rooming House in the R6 District
at 1566 Oak Avenue, the Margarita Inn.
Date: May 8, 2023
Recommended Action:
The Land Use Commission makes a neutral recommendation regarding the adoption of
Ordinance 14-O-23, a Special Use for a Rooming House in the R6 General Residential District
at 1566 Oak Avenue, commonly known as the Margarita Inn. With a tie vote (3 -3), the
Commission did not reach a consensus on whether the proposal meets the Standards for
Approval for special uses.
CARP:
Vulnerable Populations
Council Action:
For Introduction
Summary:
1566 Oak Avenue, commonly known as the Margarita Inn, is located on the west side of Oak
Avenue, midblock between Davis Street and Grove Street, within the R6 General Residential
District. The property is surrounded by the R6 District in all directions with a variety of high -
density residential uses that abut the downtown, as well as a myriad of other uses in the vicinity,
including the Museum of Time & Glass, The King Home/Museum Residences (currently
unoccupied and in the process of requesting a special use permit for an Apartment Hotel), the
McGaw YMCA, and Roycemore School.
The property features a five-story Renaissance Revival-style building that was constructed in
1927. The structure is Landmark eligible and is rated in ‘Good’ condition with ‘Excellent’
integrity in the recently completed Downtown Heritage Resource Survey, which describes the
building as a "Handsome landmark-eligible structure which retains excellent architectural
integrity allowing it to effectively communicate its past as an important cultural and social
resource and its contribution toward a theme of broader patterns of development nationally.
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The resource represents irreplaceable human-scaled built fabric and provides complexity in
visual interest, design, and material composition."
Property History:
The structure was originally approved as a Rooming Ho use/Boarding House in 1927. The
original Rooming House approval lapsed when the property owner accidentally did not renew
the approval with the City. In 1974, property ownership changed, and a new special use for a
Rooming House (The Margarita Club) with a Restaurant on the first floor open to the public and
an off-site parking requirement for 18 parking spaces within 500 feet of the property (as well as
other listed conditions). According to City licensing documents, the Rooming House units
varied over time from a maximum of 63 units to 42 units by 2001. The use changed to a Hotel
(without zoning approval) on or around 2013, along with a substantial remodel to the building.
The property then functioned as a Hotel (and paid the Hotel Tax) for years until operations were
modified for use by Connections for the Homeless during the COVID-19 pandemic. In March
2022, the Zoning Administrator formulated a Determination of Use that stated Connections for
the Homeless does operate a Rooming House, as defined by the Zoning Ordinance, but also
that the existing special use expired due to the previous Hotel use and the lack of continuous
provision of the off-street parking required by the special use ordinance, so a new special use
is required for Connections to continue operations. A comprehensive Timeline of Zoning
Records was developed by staff and is within the 'Determination of Use Response Package' in
the linked Land Use Commission packet.
At the time of the Determination of Use, historic records indicated there were previously, and
should continue to be, 10 on-site parking spaces at the rear of the building. The previously
expired special use from 1974 required an additional 18 off -site parking spaces within 500 feet
of the Margarita Inn property. Upon further research, staff concluded there was no parking
requirement when the building was constructed in 1927, and it was in compliance with the 1921
Zoning Ordinance. A parking condition for 26 total spaces was established in the 1974 special
use, which has expired and therefore does not apply. The required parking reverts to the
existing amount on the property without any special use condition, which is a legally
nonconforming amount of 10 spaces. If the current Zoning Ordinance’s parking requirement
for a Rooming House is applied (which is not required since the building is existing and not
new construction), the Rooming House use would require one parking space for every 4
roomers; or 18 parking spaces for 70 residents.
The building currently features 46 rooms with a capacity of up to 70 residents, as requested by
the Applicant. Each unit features a full private bathroom but does not feature a kitchen. A former
restaurant with commercial kitchen equipment exists within the building and is not currently
used but may be used in the future by the Applicant.
Additional Regulation:
If the special use for a Rooming House is ultimately granted, the following regulations shall
apply:
1. Special Use that may include conditions: Section 6-3-5-1 states:
Special uses are those uses that, because of their potential adverse impact upon the
immediate neighborhood and the City as a whole, require a greater degree of scrutiny
and review of site characteristics and impacts to determine their suitability in a given
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location. As such, the determination of special uses as appropriate shall be contingent
upon their meeting a set of specific standards and the weighing, in each case, of the
public need and benefit against the local impact, giving effect to the proposals of the
applicant fo and site special through planning adverse ameliorating r impacts
development techniques and contributions to the provisions of public improvements,
sites, right of way and services.
Conditions within a Special Use should be within the purview of the land use arena
and specifically relate to mitigating impacts that may make the use and location
appropriate when also considering the public need and benefit.
2. Shared Housing License with Operating Agreement: The Housing Ordinance requires
licensing of all approved shared housing types, including Rooming Houses. The current
license regulations are being updated to require an operating agreement that may
include a variety of details as needed on an individual license basis. The operating
agreement may include conditions/details that are beyond the purview of the Special
Use. the Agreement Operating of modification for allows licensing Annual
conditions/details upon yearly review. A draft of the proposed Operating Agreement
with floor plans is attached for reference only and is subject to further negotiation
between the City and the Applicant if the Special Use is approved.
3. Good Neighbor Agreement/Declaration: The Applicant agrees to establish a Good
Neighbor by to agreed aspects or that Declaration Agreement acknowledges
Connections for the Homeless to operate the Margarita Inn as a Rooming House beyond
the applicable City regulations and in good faith as a good neighbor to the surrounding
area and community as a whole. The Agreement/Declaration will include who is
responsible if/when concerns or issues arise and points of contact who will respond and
take appropriate action. A draft of the proposed Good Neighbor Agreement (signed
February 8, 2023) is attached for reference only.
Special Use Analysis:
The Applicant seeks special use approval for a Rooming House at the Margarita Inn to operate
a 46-room facility with up to 70 residents operated by Connections for the Homeless.
Connections is a nonprofit organization that has provided shelter and aid to t he homeless for
nearly 40 years in Evanston. Connections’ main offices are located at 2121 Dewey Avenue,
and Connections operates other facilities such as Hilda’s Place overnight shelter (Transitional
Shelter by zoning use definitions) at Lake Street Church. Connections began operations at the
Margarita Inn in the spring of 2020 when Covid -19 safety protocols included separate rooms,
or non-congregate housing, for households whenever possible to reduce pandemic spread.
Connections instituted an operational model on a temporary basis at the Margarita Inn with up
to 70 residents in its 46 rooms for an average 9 -10 month stay that results in a successful
transition rate of 57% into stable housing following a stay and now requests permanent
approval via a special use that may include conditions. Historically since operations began,
approximately 80% of the participants of Connections' facility at the Margarita Inn have lived,
worked, or had/have family in Evanston.
The definition of Rooming House in the Zoning Ordinance (Section 6-18-3) is "A building or
portion thereof containing lodging rooms that accommodate more than three (3) persons who
Page 3 of 72
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are not members of the keeper's family, and where lodging, excluding food service, is provided
for compensation, whether direct or indirect." The Applicant recognizes the definition includes
regulation for providing compensation, whether direct or indirect. The Applicant is currently the
contract purchaser for the property and will purchase the property if the special use i s approved
by the City Council. Once Connections owns the building, compensation for costs incurred for
lodging will be provided indirectly from Connections' outside funders (mainly Cook County and
private donors). Currently, compensation for lodging is pa id to the building owner by
Connections, but the outside sources are the same. Therefore, once Connections owns the
building, the “direct or indirect compensation” portion of the definition will continue to be met.
Regarding food service, Connections will continue to bring in food from outside of the Margarita
Inn to serve residents. The food is either donated by local restaurants or purchased by
Connections with money it receives from several funding sources.
The Applicant acknowledges the property had 17 open Property Maintenance code violations
at the time of the November 30, 2022 Land Use Commission hearing and intends to correct
them as soon as possible upon approval of the Rooming House special use and purchase of
the property. The violations are the responsibility of the current property owner (1566 Oak Ave
LLC/Michael Pure) and will require the legal transfer of responsibility to the new owner
(Connections for the Homeless) in order for the City’s transfer stamp to be issued for the
property Msale. stairs rear the of condition the to relate violations the of any and
windows/doors. The Applicant intends to address all violations with necessary building
upgrades. The Land Use Commission considered a timeline for compliance to assure all
violations are rectified (which is not recommended within the draft ordinance since no
recommendation was made by the LUC).
One of the most important aspects of the Rooming House operations is safety and security.
The Applicant agrees to have at least two Connections sta ff members on-site at all times, 24-
7. All staff are trained in de-escalation and working with individuals with mental illness and will
provide immediate responses to incidents that occur at the property. The Applicant agrees that
access to the building for police personnel will be appropriately accommodated when called by
residents, staff or in mandatory reporting situations. However, a condition may be considered
to require police access via a knox-box for mass emergency building situations, similar to what
local schools allow.
All residents of the Margarita Inn are subject to a background check and individualized
assessment evaluation prior to acceptance into the facility. Individuals actively listed on the
Sex Offender Registry will not be admitted as residents. Other results on background checks
are taken into consideration but are not automatic grounds for elimination from the housing
program. New residents of the facility are required to sign a participant agreement that includes
behavioral expectations and an explanation of the progressive behavioral management
program that is similar to a “three strikes, and you’re out” consequence system.
The Applicant agrees to prohibit loitering and/or gathering outside of the building and on the
adjacent public sidewalk. Zoning staff have visited/inspected the property dozens of times in
the past months and have not encountered loitering by residents of the Margarita Inn around
the building.
The Applicant intends to uphold the Homeless Bill of Rights for residents of the facility as
required by state code 775 ILCS 45. See attached state requirements for details, as well as the
Participant Handbook included within the Applicant’s special use submittal.
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In response to the proposal that they explore alternate locations for a Rooming House,
Transitional Shelter, or other congregate housing, the Applicant notes the following obstacles
that result in the Margarita Inn being the most appropriate location for Connections for the
Homeless’ facility:
• Margarita Inn does not need substantial interior renovation to add bathrooms, office
space, and common spaces as other locations/structures would for the same housing
type.
• It is cost-prohibitive to operate multiple housing sites and would require duplicate (or
more) staffing and resources.
• A lengthy buildout/renovation process adds substantial operational costs for which
Connections does not have funding.
• Alternate locations include lower-income neighborhoods that already feature significant
affordable housing units and mixed-income properties. Locating this housing type in
those areas results in a disproportionate impact that is inequitable and not appropriate.
The Applicant believes that, based on guidance from the Department of Justice, 64% of the
Margarita Inn residents qualify as a protected class under the Fair Housing Act as they have
disabilities that inhibit major life functions to the extent they have become homeless. The
Applicant also acknowledges the majority of residents are people of color and fall into a
protected class on the basis of race. See Applicant correspondence within the November 30,
2022 Land Use Commission packet for additional details.
Other issues related to homelessness, such as panhandling, occur throughout the community
and may impact surrounding neighborhoods and adjacent business districts. Panhandling in
Evanston largely occurs in the downtown area and is not usually done by residents of the
Margarita Inn but typically by low-income individuals, some of whom are homeless. The
Coalition to End Homelessness works towards solutions to issues stemming from
homelessness in Evanston. The Applicant is a committed member of the Coalition to End
Homelessness (endhomelessnessevanston.org), which is composed of the City of Evanston,
the Alliance to End Homelessness in Suburban Cook County, Connections for the Homeless,
Interfaith Action of Evanston, and community members with lived experience.
Homelessness is a persistent problem in and around Evanston. It has become more apparent
in certain areas of the city since the COVID-19 pandemic. Other shelters, such as Hilda’s Place,
exist to provide emergency overnight housing. Connections for the Homeless currently
operates and proposes to continue operating a Rooming House that provides the next step
toward permanent and stable housing for individuals experiencing homelessness. Rooming
houses, such as the Margarita Inn, provide that next step through an average 9 -10 month stay
that allows formerly homeless residents to focus on their physical and mental well -being,
access a wide range of needed services, and develop individualized housing plans that all
together lead to more successful outcomes for residents, including permane nt, stable housing.
Connections' operations follow the Housing First model, which acknowledges that, without safe
housing, a person cannot effectively address health, legal, or economic needs.
The following conditions were identified by the Land Use Commission at the November
30, 2022 public hearing. The conditions are not recommended by the Commission since
the motion to recommend approval with conditions resulted in a tie vote on April 26,
2023, and are therefore not included in Ordinance 14-O-23. If the City Council finds the
conditions appropriate, an amendment to Ordinance 14-O-23 is needed on the floor to
add any or all of the conditions into the ordinance.
Page 5 of 72
SP3 Page 26 of 629
1. Criminal background checks and individualized assessment evaluations are required for
every potential resident of the Rooming House to determine if the Margarita Inn is an
appropriate and safe housing option for all parties. Individuals actively listed on the Sex
Offender Registry shall not be admitted as residents of the facility.
2. Emergency access to the building shall be provided to all first responders via a knox
box, key fob, or similar entry means and shall only be used by first responders in extreme
emergency situations when the building must be accessed to ensure the safety of the
building’s occupants.
3. Access to the building for police personnel shall be reasonably accommodated when
called by residents, staff or in mandatory reporting situations that may include additional
agencies such as the Department of Child & Family Services (DCFS).
4. The Applicant shall comply with all local, state, and federal laws relating to protected
classes, including but not limited to the Homeless Bill of Rights, Cook County Human
Rights Ordinance, and City of Evanston Human Rights Ordinance for all residents of the
facility.
5. On-site behavioral, mental, and medical healthcare shall be provided by appropriately
licensed individuals. Such on-site care is accessory and incidental to the use and is not
intended to replace primary and specialized health care for residents of the facility.
6. Any on-site services, including but not limited to employment readiness, financial
literacy, therapeutic groups, recreational activities, and substance use disorder support
and linkage to treatment, shall be provided for residents of the facility only.
7. The building façade and exterior shall be preserved and appropriately maintained.
Exterior changes that are visible from the Oak Avenue right-of-way shall be reviewed by
Historic Preservation staff for non-binding Preservation comments and suggestions prior
to building permit issuance.
8. The Applicant agrees to use sustainable measures for building operations, including but
not limited to recycling and composting if/when the commercial kitchen is used.
9. Litter patrol shall occur at least twice per shift and shall remove any litter on the property
and in the public right-of-way immediately adjacent to the property and extending 25 feet
to the north and south.
10. Residents of the facility shall not loiter or congregate on the public sidewalk in fr ont of
the building or in the immediate vicinity.
11. The Applicant shall actively participate in community efforts to address panhandling and
other homelessness issues with groups such as the Coalition to End Homelessness.
12. A minimum of two employees trained in de-escalation and mental illness shall staff the
facility at all times, 24 hours a day, including at least one employee who is trained in
security. A manager and/or supervisor shall be on call at all times.
13. All outstanding Property Maintenance code violations shall be brought into compliance
by the Applicant within 6 months of the adoption of this ordinance. Any violations that
exist following 6 months shall be addressed in a code violation compliance plan that
includes an appropriate timeframe for resolving remaining violations. Failure to follow
the code violation compliance plan to actively work towards resolving violations within
12 months may result in the revocation of the special use.
14. The Applicant shall maintain the ten existing on-site parking spaces and shall lease off-
site parking if the staff and resident use exceed the existing on-site parking.
15. A bicycle rack shall be installed and maintained at the property.
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SP3 Page 27 of 629
16. The appropriate City License shall be applied for in full, including any required Operating
Agreement details, within 3 months of the adoption of this ordinance.
17. An acceptable Good Neighbor Declaration must be developed within 3 months of the
issuance of the Special Use Permit.
Additional conditions that are more appropriate within the Licensing/Operating Agreement or
Good Neighbor Agreement/Declaration may provide additional operational details and
requirements that can be modified over time through licensing renewal if necessary.
Additional City Department Comments (provided in November 2022):
• Health Department: All health matters will be addressed through licensing.
• Economic Development: Evanston’s Economic Development approach is more than
business attraction and retention and real estate development. Our community’s vitality
is dependent upon the economic wellness of all of our residents. Stable housing options
for our struggling community members provide a foundation from which they can
regroup physically, mentally, and economically. A well-managed and monitored program
will reduce the number of unhoused people residing in public spaces in our business
districts and public parks.
• Housing: Like many other communities throughout the nation, Evanston is experiencing
a homelessness crisis that predates the pandemic and continues to be a c hallenge.
While emergency shelters are a crucial resource for the community, they are a solution
to an immediate need but do not provide stability. As shown during the pandemic,
congregate settings can facilitate the spread of viruses such as COVID-19 and
exacerbate other health conditions. The addition of a longer-term and more stable
housing option as a stepping stone to permanent housing would be a powerful tool to
address the homelessness crisis in Evanston.
• Historic Preservation: The building is identified in the Preservation Commission’s 2022
Downtown Survey as Landmark eligible under Criterion 3 for the structure’s architectural
significance with its diversified materials, forms, and detailing, Criterion 6 for the social
and cultural associations to Evanston, regionally, and nationally, as original construction
as a place for independent women to reside while they sought progressive professional,
occupational, or educational opportunities following the women’s suffrage movement,
and Criterion 9 for the general presence and distinctive physical appearance with the
three buildings immediately north that together establish a human -scaled feature that
acts as a transition to the Davis Street Traditional Zone downtown area. The building is
listed as having excellent architectural integrity, with the majority of its character-defining
features present and in fair to good condition.
Legislative History:
November 8, 2022 - The Applicant outlined suggested operational conditions to the staff at
DAPR based on listening sessions held with community members that Connections feels will
mitigate the impact on surrounding properties, answered staff questions related to emergency
access to the building for first responders, and agreed to continue working with the community
on the Good Neighbor Agreement/Declaration.
November 30, 2022 - The Land Use Commission reviewed the special use request and
substantial public comment and testimony and recommended approval 5 -3 with 17 conditions
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SP3 Page 28 of 629
noted above, as well as typical conditions for substantial compliance with the documen ts and
testimony on record and recordation of the special use ordinance.
Land Use Commission Packet - November 30, 2022
Land Use Commission Meeting Minutes- November 30, 2022
Additional Public Comment (submitted prior to November 30, 2022, meeting)
Additional Public Comment (submitted after November 30, 2022, meeting)
April 26, 2023 - The Land Use Commission reopened the public hearing, pursuant to a court
order, to hear testimony from an aggrieved property owner who was not granted a continuance
at the November 30, 2022, public hearing. Following the additional testimony, the Land Use
Commission re-reviewed the Standards for Approval and then motioned to recommend
approval of the special use with the 17 conditions originally included. However, the motion
resulted in a tie vote of 3-3. Pursuant to the Land Use Commission Rules, the Commission,
therefore, makes no recommendation to the City Council, and there are no recommended
conditions within the proposed Ordinance 14-O-23.
Land Use Commission Packet - April 26, 2023
Exhibits Submitted by Continuance Team - April 24, 2023
Exhibits Submitted by Continuance Team - April 25, 2023
Additional Public Comment
Land Use Commission Meeting Video - April 26, 2023
Attachments:
Ordinance 14-O-23 Granting a Special Use Permit to 1566 Oak Ave - Margarita Inn
Findings For Special Use Standards - 1566 Oak Avenue
Connections Summary of Actions Letter - February 2, 2023
Good Neighbor Agreement - signed February 8, 2023 - FOR REFERENCE ONLY
Draft Operating Agreement with Floor Plans - FOR REFERENCE ONLY
Page 8 of 72
SP3 Page 29 of 629
02/13/2023
05/08/2023
14-O-23
AN ORDINANCE
Granting a Special Use Permit for a Rooming House located at 1566
Oak Avenue, in the R6 Residential District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that prot ect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
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SP3 Page 30 of 629
14-O-23
~2~
WHEREAS, Donna Pugh and Michael Noonan, Foley & Lardner LLP,
attorneys representing Connections for the Homeless, “the Applicant”, requests
approval of a Special Use Permit for a rooming house in the R6 Residential District,
located at the property commonly known as 1566 Oak Avenue, legally described and
attached by reference herein as Exhibit A, and located in the R6 Residential District;
and,
WHEREAS, pursuant to Subsection 6-8-8-3, a rooming house is an
allowed Special Use in the R6 Residential District; and
WHEREAS, following due and proper publication of notice in Pioneer
North, a suburban publication of the Chicago Tribune, not less than fifteen (15) nor
more than thirty (30) days prior thereto, and following written notice to all property
owners within 500 feet of the Subject Property, and following the placement of signs on
the Subject Property not less than ten (10) days prior thereto, the Evanston Land Use
Commission conducted a public hearing on November 30, 2022, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.) on the application for
a Special Use Permit for a rooming house, filed as zoning case no. 22ZMJV -0078; and
WHEREAS, the Land Use Commission reopened the public hearing to
hear testimony from BCH1555, LLC & their representative based on the ir continuance
request dated November 29, 2022, as required by court order, with no additional
testimony from any other member of the public heard, in rebuttal of the application for a
Special Use Permit for a rooming house, filed as zoning case no. 22ZMJV -0078; and
WHEREAS, the Land Use Commission received extensive testimony,
heard public comment, and made findings pursuant to Subsection 6 -3-5-10, of the
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SP3 Page 31 of 629
14-O-23
~3~
Zoning Ordinance, and by a vote of “three (3) “yays” and three (3) “nays” with three (3)
Commissioners absent, made a neutral recommendation to the City Council, pursuant
to Land Use Commission Rule Article IX Section 3, for the application for Special Use
Permit for a rooming house with the below findings incorporated into the record:
1. Is one of the listed special uses for the zoning district in which the property
Lies: Meets the standard as a Rooming House is listed as an eligible
special use in the R6 General Residential District which is the closest
definition for this project.
2. Complies with the purposes and the policies of the Comprehensive
General Plan and the Zoning Ordinance: Plans and ordinances provide
direction and guidance. This building fits the proposed activity, the
conditions address management issues and so the standard is met.
3. Does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use: Disagreement among the
Commissioners on whether the location is appropriate and if any potential
conditions that would be placed on the management of the facility will
lessen the impact on the neighborhood and the creation of a good
neighbor declaration or some sort of a policy that is an agreement
between the owner and the neighbors will address most of those issues .
4. Does not interfere with or diminish the value of the property in the
Neighborhood: Disagreement among the Commissioners whether the use
diminishes the value of property in the neighborhood, or if a place where
people can be housed and given services that they need may d o more for
property values than having people living homeless on the streets.
5. Is adequately served by public facilities and services: The infrastructure
provided is adequately served and further testimony about police and fire
resources will not provide significant additional insight so the standard is
met.
6. Does not cause undue traffic congestion: This is not a site that would
create traffic as residents are not typically car owners, so the standard is
met.
7. Preserves significant historical and architectural resources: It is
recommended to have historic preservation staff conduct a non -binding
review of the property before any permits are issued for exterior work on
the building. If the review does not involve taking it to the Land Use
commission and can be done by staff, this standard is met.
8. Preserves significant natural and environmental resources: The building
is not being added to and the landscaping will be maintained so the
standard is met.
9. Complies with all other applicable regulations: Assumes owner will
operate under any required licensing changes and good neighbor
declaration or agreement so this standard is met.
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14-O-23
~4~
WHEREAS, at its meetings on May 8, 2023 and May 22, 2023, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
received additional public comment, made certain findings, and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit, as applied for in zoning case no.
22ZMJV-0078, to allow the operation of one (1) rooming house.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the aforementioned zoning relief
granted hereby, being a Special Use Permit for a rooming house as requested under
zoning case no. 22ZMJV-0078, which may be amended by future ordinance(s), and
violation of any of which shall constitute grounds for penalties or revocation of said
Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning
Ordinance:
1. The Applicant shall substantially comply with the documents and
testimony given by the Applicant on the Record.
2. The Applicant must record the Special Use Permit with the Cook County
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14-O-23
~5~
Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assignees, and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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~6~
EXHIBIT A
LEGAL DESCRIPTION
THE NORTH 58 1/3 FEET OF LOT 3 AND THE SOUTH 8 1/3 FEET OF LOT 4 IN
BLOCK 61 OF EVANSTON IN SECTION 18, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 11-18-308-009-0000
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Findings of Fact
for
Special Use Standards
After conducting a public hearing on November 30, 2022, and on April 26, 2023, the
Land Use Commission makes the following findings of fact, reflected in the audio-visual
recording of the hearings, based upon the standards for special uses specified in
Section 6-3-5-10 of the Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 6-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 6-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met __X__Not Met
Vote 3-3
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met __X__Not Met
Vote 3-3
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 6-0
Case Number: 22ZMJV-0078
Address: 1566 Oak Avenue
Applicant: Donna Pugh & Michael Noonan, Foley & Lardner LLP, attorneys
representing Connections for the Homeless
Proposed
Special Use:
Rooming House at the Margarita Inn in the R6 General Residential
District
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(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 6-0
(G) It preserves significant historical and
architectural resources; ___X___Met _____Not Met
Vote 6-0
(H) It preserves significant natural and
environmental features; and ___X___Met _____Not Met
Vote 6-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 6-0
and, based upon these findings, and upon a vote
__3__ in favor & __3__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ make no recommendation due to a tie vote
Commissioner Attended Vote
Aye
Vote
Nay
Myrna Arevalo X X
George Halik X X
John Hewko X X
Brian Johnson
Jeanne Lindwall
Kiril Mirintchev X X
Max Puchtel
Matt Rodgers X X
Kristine Westerberg X X
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2121 Dewey Avenue
Evanston, IL 60201
847.475.7070
connect2home.org Ending homelessness, one person at a time.
To: Mayor Daniel Biss
City of Evanston Council Members
From: Betty A. Bogg, Connections for the Homeless
Date: February 1, 2023
Re: Updates on Ongoing Progress Addressing Issues Related to the Margarita Inn
It has been several months since Connections for the Homeless submitted a
comprehensive description of our operations and plans for the Margarita Inn in the
form of our application for a Special Use Permit. We shared this with you back in
November, and you will be receiving it again, this time for consideration, in the packet
for the upcoming Planning & Development and City Council meetings on February 13
and 27. This is an update on our work since the initial application was prepared.
In talking with all of you, as well as with community members, we have listened to the
concerns about our application and how we do our work. We remain committed to
being good neighbors and have taken direct actions to address the concerns and
reservations expressed over the past 11 months. These efforts, and their results, are
described below.
Increasing Collaboration with the Evanston Police Department
On November 25, we sent a letter (attachment I) describing our ongoing progress
establishing a working relationship with Chief Stewart and efforts to improve
collaboration and deepen the relationship among front-line staff and patrol officers.
Part of our strategy was administering a survey to Evanston Police Department (EPD)
patrol officers and front-line staff in November. Survey results are compiled and
attached (attachment II).
Post survey completion, Connections and the EPD conducted four meetings in early
December with patrol officers and Connections staff. The meetings are summarized
in attachment III, which includes the recommendations that Connections and EPD are
currently evaluating and ideas for next steps. Both Connections and the EPD are
encouraged by the results and intend to continue with this relationship-building
process.
Possibility of Other Locations for Shelter
After Connections submitted its application for the Special Use Permit, but before the
application was considered by the Land Use Commission, some community members
and elected officials proposed that Connections consider locations for its shelter
other than the Margarita Inn, including locations on Howard Street. Connections’
Board of Directors had already recruited a group of experts in the field of hotel
acquisition, commercial development, hotel development and multifamily
development to vet the viability of acquiring the Margarita Inn and considering other
alternate sites. This team of experts performed an exhaustive search for alternate
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shelter locations, and the resulting final report prepared by Maple Avenue Real Estate
Partners is attached (attachment IV). Additionally, after making the request that we
consider moving to Howard Street, we did further analysis.
Both efforts showed that there are no more appropriate and functional facilities
available—and that, in fact, the Margarita Inn provides a unique and invaluable
opportunity. As a result of this analysis, Connections submitted a letter to the City,
(attachment V), that outlines the reasons behind our decision to continue in our quest
to purchase the Margarita Inn instead of finding another location.
Security & Upkeep at the Margarita Inn
As Connections has been engaged in due diligence around the purchase of the
Margarita Inn, we have been examining the physical and operational changes that can
be put in place now and those that need to wait until we take possession of the
facility. Not only have we been doing our own assessments, but we have also
engaged Officer Brian Rust from EPD to perform a security assessment. As a result of
these assessments, Connections has put the following new measures in place already,
with additional measures to be put in place once we have full ownership of the
facility:
New Measures Already in Place
• Criminal background checks for all residents
• Screening using the sex offender registry
• De-escalation and security training for all onsite staff
• Minimum staffing requirements
• Safety-based learning agreements for participants with behavior issues
• Patrols for litter twice per shift
Planned
• Explore providing IDs for residents to use voluntarily in identifying themselves
to the EPD
• Display the Margarita Inn’s address more prominently on the exterior of the
building
• Reduce the size of the hedges around the facility
• Provide more lighting outside the building
• Install cameras on every floor inside the building
• Limit resident access to the floor on which each resident lives and to common
areas
Good Neighbor Agreement
Starting in approximately April of 2022, Connections initiated a process to create a
Good Neighbor Agreement (GNA), inviting residents and businesses who are
neighbors of the Margarita Inn, as well as the City of Evanston, to participate in
creating the GNA as well as to be signatories. The purpose of the GNA was to outline
the responsibilities of all stakeholders in the community in addressing needs and
concerns around the Margarita Inn as well as around the growing signs of
homelessness and poverty in Evanston.
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We held an initial meeting with stakeholder groups, including single-family
homeowners, condo owners, renters, and representatives from neighboring
businesses, Connections’ staff, and residents of the Margarita Inn. Each of these
stakeholder groups selected one or two delegates who worked together to develop a
GNA draft.
The draft has gone through several iterations, with two primary points raising the
most debate:
• One issue was whether the City itself would agree to be a signatory to the
GNA. In the GNAs that Connections researched in preparing for this process,
mostly in the Pacific Northwest, the local governmental bodies all clearly saw
themselves as stakeholders in the success of the homeless shelter or
affordable housing development initiating the GNA, and they all were parties
to the agreements. Last week, the City determined that it will sign on to the
GNA and has provided its input into the wording of the document.
• The second issue is that close to 30 stakeholders participated in some way in
writing and/or reviewing the GNA. Even though some of them had some
serious concerns about the Margarita Inn, those who participated did so
willingly and in a very constructive way. However, the participants in the
process did not include people who have been outspoken publicly about their
opposition to Connections occupying the Margarita Inn, in spite of our
repeated efforts to engage them. In fact, some of the neighbors who did
participate have felt uneasy about their participation, given the anger with
which the very vocal opposition has been speaking out and the unwillingness
of the most vocal opponents to engage in discussion.
Connections is in the process of preparing the final version of the GNA and arranging
for signatures. The GNA will be included in the packet for the City Council meetings
in which Connections’ Special Use Permit will be introduced and then voted on. The
GNA will include a clear definition of how Connections will react to issues brought to
our attention by neighbors and how the GNA will be reviewed and modified as
needed over time.
Moving Forward
We are sharing this information so that you are aware of our extensive efforts to
address community concerns. We intend to continue these efforts through the
following:
• Ongoing relationship-building between Connections and the EPD, including:
o Plans to implement recommendations resulting from the Coffees with
the Cops and subsequent discussions
o Creation of meeting schedules among EPD and Connections front-line
staff
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o Research into the intersection of several law enforcement and
homeless services policy areas
• Establishment of a Margarita Inn Community Advisory Board that will include
delegates from the community and that will meet regularly to address
concerns and learn about successes, as well as be conduits between
Connections and the community as issues arise.
• Continuous monitoring of safety, compliance with all legal requirements, and
concerns from neighbors and the broader community.
As you can see, Connections has listened carefully and already put many responding
measures in place. We consider ourselves an integral part of the community and look
forward to maintaining long-term relationships.
If you have any questions about anything in this communication, please let me know.
Betty A. Bogg
Chief Executive Officer
bbogg@connect2home.org
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Attachments
Attachment I
11/25/22 letter to Mayor Biss, Council
Member Nieuwsma and City Manager:
Ongoing relationship building efforts
with EPD and Chief Stewart
Attachment II
Survey between Connections Front-
Line Employees and City of Evanston
Police Patrol Officers
Attachment III Report on Coffee with the Cops
Sessions Held December 2022
Attachment IV Maple Avenue Real Estate Report
Attachment V 10/20/22 Letter to City Council:
Response to Alternate Site Proposals
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Attachment I
6
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November 25, 2022
Mayor Daniel Biss
Councilmember Jonathan Nieuwsma
City Manager Luke Stowe
City of Evanston
Lorraine Morton Civic Center
2100 Ridge Ave.
Evanston, IL 60201
Dear Mayor Biss, Council Member Nieuwsma, and City Manager Stowe:
Since our meeting at the Margarita Inn on October 18, in which we again discussed the relationship
between Connections for the Homeless and the Evanston Police Department, we have taken a number
of steps to improve the situation and better collaborate to maintain the safety and well-being of the
community. As we approach November 30, the date of our hearing before the Land Use Commission
regarding our application for a Special Use Permit for the Margarita Inn, I am pleased to update you on
our progress.
New Relationships at the Leadership Level
I have met one-on-one with Chief Stewart, and we agree that we share goals to support the safety and
wellbeing of the community. We are supporting efforts to explore the current tensions that exist
between our organizations and to find ways to reduce them and increase collaboration. Chief Stewart
and I will communicate regularly about progress as well as any operational or strategic matters that
require our mutual attention.
Meetings of Leaders
Connections’ Director of Advocacy, Sue Loellbach, and Sergeant Chelsea Brown of the Evanston Police
Department’s Community Policing Unit are meeting regularly to share information and discuss the
relationships between each other’s workforces. They have found many interesting points of similarity
among our workforces, in which we each have front-line workers with very stressful jobs in
organizations that have experienced great change.
Sue and Sergeant Brown have uncovered and are able to articulate the feelings of mutual distrust
between staff in both organizations. Connections’ social workers often see the police as lacking the
skills to work compassionately with vulnerable populations and worry that officers are likely to cause
trauma; patrol officers tend to see social workers as do-gooder types who enable criminal behavior and
obstruct justice. Clearly there is stereotyping happening on both sides that impairs each of our
organization’s abilities to provide the best services we can to our community.
In order to address this mutual tension and distrust, Sue and Sergeant Brown have created and
implemented the survey described below and have provided ideas for meetings designed to build
relationships, to share real information about each organization’s policies and practices with the other,
and to develop communications protocols that can be effective and helpful to both organizations when
they need to interact on police and shelter business.
Attachment I7
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Front Line Action Plan
•Survey of Front-Line Workers: Sue and Sergeant Brown developed a survey that has been
administered to patrol officers who may need to visit the Margarita Inn, and to Connections
employees who may need to interact with the police. Here is a link to the survey. As of the date
of this letter, we have received 13 responses from patrol officers and 17 responses from
Connections staff. We are in the process of compiling the feedback and noting both trending
and outlying responses.
•“Get to Know You” Sessions: Beginning in December, Connections will host “Get to Know You”
sessions at the Margarita Inn, to which patrol officers and Connections’ front-line staff will be
invited. The sessions are scheduled so that each shift of officers will have the choice of attending
a morning or evening session. Connections will provide coverage for on-duty staff to attend and
will provide compensation for off-duty staff who attend.
At the sessions, a facilitator will take each group through the following agenda:
o Introductions
o Presentation and acknowledgement of survey results
o Sharing of Connections and EPD policies around divulging personal information
o Brainstorming on how to improve our ability to collaborate
o Next steps
We will acknowledge throughout the discussions the fears and concerns that each organization
has about the other and how they can impact the nature of our communications and ability to
collaborate.
•After the Sessions: Based on feedback from the sessions and ideas generated about next steps,
Sergeant Brown and Sue will work together (and with their respective organizations) to set up a
structure for ongoing relationship building, information sharing, and problem solving.
I look forward to keeping you apprised of the progress of these efforts. I feel confident that these and
other intentional actions will result in improved collaboration between our respective organizations.
If you have any feedback, questions or concerns about our work in this area, please let me, Sergeant
Brown, or Sue know.
Warmest regards,
Betty A. Bogg
CEO
Cc: Chief Schenita Stewart, City of Evanston Police Department
Sergeant Chelsea Brown, City of Evanston Police Department
Attachment I
8
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Attachment II
9
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Results of Survey
Connections Front-Line Employees and City of Evanston Police Patrol Officers
1.How would you describe the current working relationship between the Evanston Police Department and
Connections for the Homeless?
Police Connections
Strong Professional and polite. They help us and we assist them when
possible.
Pretty good My current relationship has been respectful and open.
Outside the issues at the Inn, good I believe it is a reasonably good relationship
We co exist, but no real implementation plan. I commend EPD for generally trying to handle situations calls without
arresting participants.
It needs improvement Good
Not great Good
Not good when the police are refused to be let into certain building
(margarita inn) to investigate crimes
That will be good
Not good Positive. I, personally, have never ran into any issues working with
them. I also recognize that I'm a white male in a management
position, so my experience may be different than others. The only
"negative" experience has been when officers are frustrated that we
uphold confidentiality and won't provide identifying information
about a Ptp they are pursuing in a case. But while frustrated, they've
still been respectful.
Poor. Several Connections employees I have interacted with have
openly told me that it is Connections policy not to cooperate with
police unless compelled to do so by warrant or subpoena.
I don't have any problems with them. They always come when I need
them to, and they are usually very polite and helpful.
Nonexistent I’m impartial
non-existent Cordial but room for improvement. I’ve had both pleasant and not so
pleasant experiences on behalf of staff and participants.
Stiff Collaborative at times but room for improvement. There seems to be
a deep distrust on the part of the police of CFTH staff and a lack of
Attachment II10Page 26 of 72SP3Page 47 of 629
1.How would you describe the current working relationship between the Evanston Police Department and
Connections for the Homeless?
Police Connections
understanding of why we are not able to share all of the information
that they would like us to in every instance. I have not heard
acknowledgement of the good work that CFTH does in the
community and the expertise that we bring to the community. There
is also a lack of understanding from police that some participants
have had negative experiences w/ police in the past which
complicates interactions and increases distrust on both sides.
I believe it is a bit grey, and generally tense because the police
officers in general have a bad reputation among our clients
somewhat strained
Stressful
Unsure. I've not really seen any interactions first hand.
2.What would a better collaborative relationship between the Police Department and Connections look
like?
Police Connections
Communication No changes needed
Better communication between the police department and
connections
I think we do a good job discussing issues with the police. Our
managers do a good job actively being on calls/meetings where
we can open discuss clients and/or areas of concern.
Maybe clearer communication or accessibility to Connections
staff.
more communication and trust
Monthly or bi-weekly meetings between a designated point of
contact for each
Increased trust on both sides is needed. Concrete feedback from
the police on what CFTH can do to improve the relationship.
Increased knowledge of each other's challenges in working w/
each other. Increased understanding on the part of the police of
what CFTH does and their expertise in working in working w/ a
very hard to serve, vulnerable population. Increased training of
11Page 27 of 72SP3Page 48 of 629
2.What would a better collaborative relationship between the Police Department and Connections look
like?
Police Connections
police around working w/ people w/ severe mental illness.
Formal meetings to debrief critical incidents involving the police
to evaluate what went well and didn't (on both the part of CFTH
and the police).
Sometimes officers are treated as unwelcomed guests even in
situations when we are called. It makes us wonder why
assistance was requested if we immediately become not
welcomed. It would be great to just have a mutual understanding
and go from there.
It would be best if we were more familiar with each other to take
off some of the stress of first interactions.
Honesty about their residents and our interactions with them. Have set protocols and a point person in both agencies
Connections could provide information to aide in investigations
and better control the environment they are supporting
Understanding the boundaries of being inside our buildings.
Connections could be more transparent about providing offender
information when a client of Connections is suspected of a
crime. Connections could also begin banning violent and
dangerous clients from their properties and services to reduce
the number of violent criminals in the Evanston area.
Both parties being non-judgmental to the participants in the
situation/crisis
Connections need to held more accountable for the residents
that they allow in the program
They would always send crisis trained officers to respond to
calls from Connections.
I think staff should realize if the Evanston PD are there it is
because we were called. We don’t want to be there ever. There a
is a complete lack of screening of residents and clients when it
comes to criminal history, alcohol and drug abuse.
When responding to calls, particularly at the Shelter, police would
work more collaboratively with Staff - especially when Ptps are
escalated. The incident in which one of our Ptps was tasered
because they perceived him as a threat, when we knew he wasn't,
was 100% avoidable.
When they are full or have not beds more assistance with
placement outside city
Sending officers who have specialized training in mental health
and trauma when responding to Connections' calls.
Knowing that every officer will treat our participants and staff
with respect and as community partners in this work and not
enemies. We have experienced officers being rude during
emergency situations and psychiatric hospitalizations. Other
officers are well trained and are amazing at de-escalating and
supporting the participant in crisis.
12Page 28 of 72SP3Page 49 of 629
2.What would a better collaborative relationship between the Police Department and Connections look
like?
Police Connections
dedicated personnel that work with the homeless population --
similar to how we have outreach workers maybe we can have
one or two officers that we know by name and face that will
support at each site (Hilda's, Dewey, and Margarita)
Allowing Connections to have Temp placards for PTPs who drive
to Dewey to park on the street without bein ticketed for not being
an Evanston resident.
3.What information would be helpful to be shared about individuals, where permitted, when Police officers
need to call or come to the Margarita Inn?
Police Connections
A good point of contact with regular updates I think having a CCM or outreach worker who knows the client be
present to help deescelate
Substance use, violent tendencies, ways to calm We should share any known information about ptps' mental
health.
Potential for violence. Participants mental health history. To help the police to
understand the situation.
Relevant background Maybe the mental state of the resident, triggers, and if they're a
threat or not.
We need information about the people that call us and the ones
they called about
I need to know they need to let us know why they’re there
Name, DOB, medication/psych history, are they violent basic mental and physical health info
Suspect and victim identifying information such as names, dates
of birth, phone numbers, and an explanation of what happened.
If they have a mental health diagnosis or substance use disorder
if this is relevant.
The usual Names, DOBs if available, what is going on. They should know who/what their coming for. It doesn’t take 10
police officers.
everything I don't know if anything can be shared
Find out first "what is permitted." Sometimes we get information
from one person that would not be allowed by the next person.
There's no consistency.
If a participant lets their Case manager know that they have
permission to share their information with the Authorities should
they be needed to be contacted. Otherwise continuing to keep
Participant's information confidential unless otherwise stated.
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3.What information would be helpful to be shared about individuals, where permitted, when Police officers
need to call or come to the Margarita Inn?
Police Connections
Name tags. Connections need to identify their residents if asked A list of information we’re allowed to disclose and not allowed
Not sure what this question is asking, what information is
Connections willing to provide?
None
I don't work at Marg, so will let Marg staff answer this
4.What restrictions are you aware of regarding information that Connections staff can or cannot share?
Police Connections
Unsure Unless officers are responding to a Wellness Check, following up
to an Incident that occurred on our site, or have a subpoena, we
do not confirm or deny an individual is a Ptp or whether they are
onsite.
There has been no communication about that Connections cannot confirm or deny if an individual is at the
shelter if the police are looking for someone.
No idea - there hasn't been any communication with Connections Confidentiality
We would love a list in order to keep a unified understanding. we cannot confirm or deny that we know someone
Not aware of any generally do not share any info
If the person is a resident when asked by the Police Department. Pretty much can't supply them with any information unless they
have a warrant for an arrest, even then I usually check in with
JFC or Nia. However, due to my connection with EPD as an
Outreach worker we occasionally exchange them information
regarding clients hang out spots (only to get in contact with said
ptp)
I am aware that information that is protected by HIPPA cannot
be shared.
When there has been no call to the police, we are not allowed to
divulge whether or not we know any individuals.
Full privacy, will not allow us past front desk nor provide even
basic information on who is there.
we can not verify the identity or if a participant is a part of the
programming
The last time I went there I was told that no information could be
provided about if a person lived there or was there.
Is there information and if they’re there or not
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4.What restrictions are you aware of regarding information that Connections staff can or cannot share?
Police Connections
They don't share any information with us on scene and it is
evident they do not want the police there.
We can not share any information with them about participants
In my experience Connections staff have been uncooperative
with police. I was told it is Connections policy not to cooperate
or provide information to police.
Connections staff cannot give participants information on
whether they are receiving services from Connections as that
information is considered confidential. Participants must give
consent for any information regarding whether or not they are
receiving services to be shared with certain parties.
Confidentiality Only share what participants want you to share about them. Let
the participants speak for themselves, if they can, in the
situation.
I know I can't verify if a person is staying here or not, and I can't
give out any participants name or information.
If the person is a participant or not, where they live other
personal information
Homeless Bill of Rights; Professional Code of Ethics for licensed
CFTH staff; CFTH agency confidentiality policy limits what
information can be ethically and legally shared. In addition, there
might be safety reasons. For example, a DV survivor's abuser
might file a missing person's report and sharing information of
the survivors' location would jeopardize their safety. Exceptions
to confidentiality include mandated reporting situations and risk
to harm to others and self.
5.What about when Connections wants information about an individual from the Police? What can and
should be shared about Police interactions and conversations with people?
Police Connections
1 no answer 1 What are they doing at the building
The same information that can be shared publicly, or with
consent of the party
most info can be found on police blotter, but most important is if
participant is in custody and when they will be arraigned and/or court
date
15Page 31 of 72SP3Page 52 of 629
5.What about when Connections wants information about an individual from the Police? What can and
should be shared about Police interactions and conversations with people?
Police Connections
We can share public information or anything released to them via
FOIA
Police can share if they have a warrant for someone or are
experiencing challenges in the community with a Connections
participant.
I believe it would only be helpful if EPD provided what
information we legally can to Connections in an effort to reduce
the number of dangerous and violent clients that enter into
Connections services.
As stated in the previous answe, due my relationship that I've built
over the years EPD and I have shared information regarding where a
client hangs out on the street in order to get in contact with them.
I've only spoken about ptps that EPD know I'm currently working
with.
Couldn't share criminal information or non public information. We should be able to inquire about someone we believe to be
missing or in danger.
We are usually transparent, but if it's not for public knowledge,
we most likely won't share personal information, but information
about the safety of the public
Not really sure when this would be relevant. Or who we would then
be sharing that info with outside of our Staff.
Yes Nothing
Happy to provide anything allowed by law. Whether or not the individual has a history of violent crime or certain
offenses that can be construed as safety risks. That way Connections
staff can be better prepared to handle certain situations should they
arise or ensure safety for not just staff but participants as well.
The same information we would provide to any other member of
the public.
Only what the ptps allows
Whatever policy allows The wellbeing of the individual, where they are being held, and for
how long
Relevant background Information only about that specific incident
They will need to go through the appropriate channels to get that
information. It cannot be provided by a patrol office without prior
authorization
My one contact there, who I reach out to when we think something
might not be going great in a building is transparent about what he
can and can't share and is respectful of what we can and can't share
as well
Confidentiality Name & Badge number
16Page 32 of 72SP3Page 53 of 629
6.What questions do you have about the policies and operations of either Connections for the Homeless or
the Police Department?
Police Connections
3 N/A’s 8 N/A’s
If drug use is permitted in their facility and what they do when it is
discovered that one of their residents is the suspect in a crime
I would like more information on when Connections staff can reveal
information about participants.
What expectations of privacy do they have? What information can police share w/ CFTH staff. Do Evanston police
receive training in mental health best practices?
Why do you allow your residents to bring in guests that cause
problems?
Understanding why an individual is tasered when they are running
away from an officer and posing no immediate threat.
I have no questions. When dealing with the staff it is clear many of
them do not like the police and do not want to assist us. Even in
cases where we are not investigating a crime.
Are there any examples of times where Connections and the Police
operated together in a form that has benefitted participants?
7.Which ways of building a collaborative relationship between the Police and Connections would be worth
trying out?
Police Connections
3 checked “A few initial meetings to get to know each other and
answer questions”
14 checked “A few initial meetings to get to know each other and
answer questions”
0 checked “Weekly or monthly coffees with no set agenda” 11 checked “Weekly or monthly coffees with no set agenda”
7 checked “Regular more formal meetings” 11 checked “Regular more formal meetings”
3 checked “Regular check-ins on Police rounds” 3 checked “Regular check-ins on Police rounds”
Other comment: Move Margarita to Howard Street
Other comment: Dedicated officers who are familiar with mental
health, trauma, & our specific client needs
Other comment: Semi-Annual Meeting/Check-in
I think we do fairly good keeping in touch with city officials and EPD
regarding clients and specific areas. Personally I introduce myself and
catch up with all EPD officers I come in contact with.
Other comment: I am not sure there can be a spirit of cooperation
between the two.
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8.If you have any other thoughts or experiences to share about the relationship between the Police
Department and Connections, please share them below.
Police Connections
We need to know where each sides stands on us coming into building
asking questions and getting information. There residents have a
multitude of issues and cause problems in the neighborhood which
they need to take ownership of and assist us with helping out in
alleviating the issues.
I have concerns regarding the sharing of information of participants
with police. I believe that the homeless community is often targeted
for heavier policing and further police interaction may serve to only
criminalize them more.
Connections does a good job of raising funds and advocating for the
homeless. They do not do a good job of managing the people they
are supporting.
I think EPD does a fine job, they often want me to help ptps rather
than arrest them unless deemed necessary.
Comments have been made from the highest level of the police dept
both in smaller meetings and in public that CFTH doesn't know what
we are doing and providing no specifics or concrete examples. It
seems to be very one sided w/ no acknowledgement or accountability
on the part of the police of what they could do to improve the
relationship as well. These comments aren't helpful and increase
distrust of CFTH among others including business owners, community
members, etc. On one instance I witnessed several emergency
responders (I'm not sure what dept they were from b/c when an
emergency response team comes it is a combination of police; EMTs;
and the fire dept) disparagingly discussing in open a female
participant w/ severe mental illness who was experiencing a mental
health crisis. On other occasions they have had a tendency to further
escalate a ptp in a mental health crisis. On another occasion when
police were called by CFTH for assistance w/ a behavioral
disturbance, an officer said "You probably won't give me any
information but I'll ask anyway". I responded that of course we would
provide whatever info they needed as we called them for assistance
and the circumstances (threat to harm to self of others) was an
exception to confidentiality. That said we have had many more very
helpful and collaborative interactions w/ police than not.
18Page 34 of 72SP3Page 55 of 629
Attachment III
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Report on “Coffee with the Cops” Sessions at the Margarita Inn
To get input from members of the Evanston Police Department and Margarita Inn staff, we have held
four meetings for people to talk about the results of the survey that was conducted in November and to
generate ideas for solutions and next steps in building a better working relationship. Sergeant Chelsea
Brown and Sue Loellbach from Connections for the Homeless planned the sessions, and Sue Loellbach
facilitated them.
About the Sessions
We held four sessions on the following dates and times, to allow for each EPD shift to have
opportunities to attend:
•Monday, December 5, 8:30 a.m.
•Monday, December 5, 8:30 p.m.
•Thursday, December 8, 8:30 p.m.
•Friday, December 16, 8:30 a.m.
Each session lasted slightly over an hour, and approximately 20 officers and 20 Margarita staff attended
in total.
The agenda for all the sessions was as follows:
•Introductions
•Review of survey responses
•Discussions of ways to work together better
•Sharing of policies related to privacy and sharing of information
•Ideas for future discussion
Areas of Concern Shared
General comments that participants in the sessions shared as we were looking at the results of the
survey included:
•The change to having Connections participants stay at the Margarita Inn in 2020 brought in a lot
of people with problems, which is why it became a hot spot. There seemed to be general
consensus that things have calmed down a lot over the last year.
•Margarita staff would like officers to be nice when they are onsite, to be approachable, and to
be open.
•Police want Connections’ staff to make them feel more welcome—right now they often do not
feel like staff want them at the Inn.
Officers in addition had a lot of questions about Connections’ general operations at the Margarita Inn,
and staff had questions about some police training and policies.
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Summary of Discussions
Most of the conversation centered on experiences of officers and staff and on how to make
communications more effective.
Rules around Privacy
Discussion: Since the biggest known area of concern is rules around what information about residents
Connections can and cannot share, we spent some time discussing this, and shared Connections’ policy
on working with law enforcement personnel. Once we shared the policy, officers likened it to the similar
constraints placed on them regarding confidentiality. The focus of the conversation then focused more
on how to have as productive a relationship as possible in spite of the mutual limitations on sharing
information.
Recommendations from Participants in the Groups:
•Review both EPD and Connections’ policies on privacy to make sure any ambiguities are
resolved as clearly as possible.
•Share and discuss both organizations’ policies with all EPD officers and Margarita staff.
Handling Calls
Discussion: Much of the discussion focused on making the communication between EPD and
Connections clearer from the start of any call.
•Police commented that what dispatch is told and how they’re told it sets the tone for the rest of
the call. While many of the most difficult calls come from the public, it is important for
Margarita staff to know what to communicate when they call the police.
•It would be good to have a direct line for police to call when they need to get in touch with
Connections—so they don’t have to just rely on showing up in person.
•The most difficult situation is when Connections’ staff are not aware that the police have been
called, particularly when the situation is urgent and the police need immediate entry.
•The end of a call is important too—several people from the police and from the Margarita Inn
felt that debriefs after incidents could be helpful.
Recommendations from Participants in the Groups:
•Have one discussion topic for future sessions be about how staff should communicate with
dispatch when calling the police.
•Connections should provide the “red phone” number to police for direct 24-hour access to staff.
Attachment III
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•When police get a call from a non-staff member and have to go to the Margarita Inn to
investigate, they should notify Connections that they are on their way.
•When Connections’ staff know that the police are coming, they should meet them outside the
building or somewhere private so that they can share necessary information. Even if it’s an
emergency, some information can be shared on the way into the building.
•For calls that are non-routine, consider having debrief discussions afterward.
3-Way Interactions
Discussion: Session participants discussed some of the complexities around communicating in the
shelter setting—and on the street—when police, Connections’ staff, and a citizen are involved. A lot of
this conversation had to do with the different relationships that citizens have with the police and with
Connections’ staff.
•Police have heard residents say that Margarita staff told them not to call the police. All are
concerned that this could inhibit residents from calling when it is appropriate for them to do so.
•At the same time, staff said that they try not to get police involved in situations that don’t
require police intervention.
•Police worry about staff inhibiting residents from speaking to officers frankly and possibly
hindering police from being able to follow a line of questioning or conversation; however, police
are willing to speak to staff before and/or after they talk with residents. Police are concerned
about Connections’ policy to have staff present when police are talking with residents.
•Many of the people Connections serves are scared of the police and don’t trust that they will get
good results if they report being a victim of crime or witnessing a crime. Margarita staff don’t
have a lot of luck encouraging residents of the Margarita to come forward for police help.
Recommendations from Participants in the Groups:
•Review what Connections tells participants about calling police—what constitutes an emergency
requiring police presence and what doesn’t. Residents should be instructed to call police for
emergencies and to work with Margarita staff on non-emergencies.
•Connections should have internal discussions about the policy of staying with police when they
are at the Margarita Inn and when it is OK to leave police and residents alone.
•When Margarita staff, police, and a resident of the Margarita are together, each party should let
the other two have their own conversation as needed. In other words, staff should not interfere
in conversations between police and a resident, and police should not interfere in a
conversation between a staff member and a resident. Police and staff should take the time to
talk to each other when the other conversations are paused or over.
Attachment III
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•If a participant asks to speak to the police alone, that should be allowed at the Margarita Inn.
•A topic for future police/Margarita Inn staff should be crisis intervention for people who are
experiencing homelessness.
•Margarita staff felt that if they knew a particular officer well and had a strong working
relationship, they could more strongly recommend to Margarita residents that they meet with
an officer to share information about having been victimized or witnessing a crime.
On the Street
Session participants agreed that situations inside the Margarita Inn are separate from situations on the
street, and that street situations very often have nothing to do with Margarita residents.
•Not all officers were aware that Connections has an Outreach Team that is available to work
with them in various capacities on the street.
•Police felt businesses would benefit from knowing more about Connections’ Outreach Team.
•Police felt that the phone-use system that Interfaith Action of Evanston uses to notify people
when a bed is available is a problem, because people’s phones are unreliable, and when shelter
isn’t available, people on the phone list don’t hang around waiting to see if they made the list.
•The police appreciate the services that Trilogy provides, but it’s not clear who should be called
when, and response times are often too long to be helpful.
•Police seemed eager to learn more about the Outreach Team and to be able to discuss issues
with them.
Recommendations
•Find more ways for officers and the Outreach Team to get to touch base regularly.
•Connections should do more outreach to businesses in the downtown area.
•Police should provide feedback to Interfaith Action of Evanston on the impact of their phone
notification system for shelter beds.
•Both Connections and the police strongly agreed that there should be a meeting with them and
Trilogy to discuss collaboration.
Legal and Policy Issues
Several issues related to laws that pertain to the police and/or to Connections came up. It would be
good to have both organizations examine these and come to agreement on which laws apply where.
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•People sharing rooms at the Margarita Inn are subject to domestic violence law, and the
responsibilities of the police are different in these cases. It would be good to clarify what the
differences are and whether legal requirements of Margarita staff are any different for
roommates than for other people.
•Police asked about laws related to eviction and how they pertain to expulsion from the shelter—
what the requirements are for ensuring the safety of people expelled and what our policies are.
•With new laws (e.g., the SAFE-T Act), there was some confusion about how petitioning should
work moving forward—when police can and cannot be involved. This area should be explored
jointly, along with Trilogy, to get a mutual understanding among all three organizations.
Follow-Ups
After the Coffees with the Cops sessions, Deputy Chief Sacluti and Sergeant Chelsea Brown met with Sue
Loellbach to discuss the feedback and decide on follow-ups, some of which have already been
completed. These are described below:
Revisions to Policies:
•Connections will update its policy on what information can be disclosed to police. The EPD does
not have a written policy on what information officers can share with agencies they are working
with.
•Connections will incorporate into its procedures the recommendation that staff meet police
outside the building or bring them to a private place to talk when the situation allows for such
conversation before police engage with residents.
•EPD did not feel it was realistic to require either Dispatch or officers enroute to the Margarita
Inn to notify Margarita staff that they were coming to give warning and allow staff to meet them
at the door. However, EPD agreed that it is OK for individual officers to notify Margarita staff at
their discretion. As part of ongoing relationship-building, both parties will make sure that this is
communicated.
•Connections will update its staff and resident procedures on working with law enforcement to
include more guidance on when to call the police, with elaboration around residents’ rights to
call.
•Connections will also do some in-service training about the relationship with police and how to
facilitate good communications among police, residents, and staff while being able to advocate
for clients without getting in the way of police activity, allowing residents to speak to police
privately if they want to, etc.
•Connections is preparing a communication to EDP with the direct phone line to the Margarita
Inn.
Attachment III24
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Research:
•EPD will research domestic violence law and how it pertains to people sharing rooms in a shelter
or rooming house facility.
•Connections will research laws related to eviction and how they pertain to expulsiogn from the
shelter.
•Police will clarify their policy on petitioning, given the SAFE-T Act, and will participate in a
meeting with Connections and Trilogy to discuss this issue as well as others.
Shared Efforts in the Community:
•Outreach Team members will attend periodic roll calls, proactively touch base with officers on
the street, and host officers for additional coffees to build the relationship and collaborate in
solving problems.
•Connections has been in touch with Downtown Evanston and is also working with the new
Coalition to End Homelessness in Suburban Cook County and will be creating materials and
supports for community members, including business owners, to use in response to the visible
poverty on the streets of Evanston, including panhandling. This campaign will include extensive
outreach to the business community and will provide information about Connections’ outreach
services.
•Because police indicate that they are struggling with having no emergency shelter with openings
to which to refer homeless people they encounter on the street, Connections and EPD should
both bring this issue up at Coalition meetings. Additionally, both Connections and EPD should
provide feedback to Interfaith Action of Evanston for consideration as they plan for the future.
The Coalition should engage in planning for additional emergency shelter beds in the
community.
•Connections will invite EPD and Trilogy representatives to a meeting to talk about shared
response goals and how to work together.
Ongoing Relationship-Building:
EPD officers and Connections staff agreed that additional conversations would be a good idea. Both in
the survey responses and in the discussions, it sounds like a combination of approaches may be the way
to go:
•Roll call is the best way to reach everyone. However, there isn’t a lot of time—discussions,
trainings, or problem-solving sessions would probably need to be limited to 15 minutes. Plus,
some officers suggested that they might be pre-occupied during roll call, and some night officers
said roll call is not a great time.
Attachment III
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•Meetings like the ones at the Margarita Inn could be very productive. However, police
participation will depend on what is going on during the shift, staffing levels, etc. Additionally,
only one of four sets of officers could attend any one meeting, so it will be difficult to get
everyone involved at the same time.
In addition to the topics above, staff at the Margarita Inn and EPD officers were interested in discussing
some of the following topics at future meetings, whether they be during roll call or otherwise:
•Operations of the Margarita Inn—with the opportunity to tour the facility
•Debriefs after police calls to the Margarita-- when/how to have them
•What/who is on the radar in the community—hot spots, people having problems
•Police Crisis Intervention Training – what’s in it, how is it different from what Connections’ staff
get trained on
•How to modify CIT for use with people experiencing homelessness
•How to work with citizens that have issues and complaints about people in the community who
are struggling with mental illness, addiction, and poverty
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Attachment IV
27
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Evanston Area Facility Search
November 10, 2022
Prepared by: Maple Avenue Real Estate Advisors
On Behalf of Connections Real Estate Committee/Task
Force
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Executive Summary
In April 2021, Connections for the Homeless (“Connections”) Board of Directors created a
Real Estate Task Force comprised of selected Board members and other volunteers with real estate
expertise and specific experience with hotel and multifamily property acquisition and operations. The
Task Force was charged with helping Connections evaluate whether the Margarita Inn, which
Connections has been leasing since the summer of 2020 to operate a transitional housing facility, is
the best location for a permanent operation or whether there are buildings that could be adapted or
sites that could feasibly be developed into a new facility, in Evanston or nearby.
In addition to identifying alternative locations the Task Force also evaluated the physical
condition of the Margarita Inn and necessary capital improvements and modifications required to
better fit Connections’ long-term needs.
The Task Force has determined that the Margarita Inn is the best choice for Connections.
The reasons for this conclusion, more fully detailed later in this report, include the following:
1. The Margarita Inn is the closest match to Connections’ criteria for a permanent transitional
housing operation.
2. Existing multifamily apartments are ill-suited for the needs of Connections’
3. Transitional housing operation. Apartments would require extensive modification to provide a
level of utility comparable to the Margarita Inn. For example, removing individual kitchens from
apartments, installing a commercial kitchen, and creating dedicated spaces for resident consultations is
not financially or, in some cases, physically feasible.
4. Acquisition, renovation, and modification of the Margarita Inn is far more cost-effective than
ground-up development.
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5. All ground-up development options identified would require some form of zoning approval, a
time consuming process, creating a serious risk that Connections services would be interrupted upon
expiration of the lease at the Margarita Inn. It is also highly uncertain that a site seller would tolerate a
lengthy acquisition timeline to allow for an unpredictable zoning timetable.
6. Ground-up development would require significant time to effectuate. Connections has no
viable interim alternative other than the Margarita Inn to provide transitional housing services to
existing residents, but it is uncertain whether the current owner of the Margarita Inn would
accommodate Connections’ continued use of the property (at least at current rental rates) if an
acquisition of the property was not planned.
Connections’ Criteria for Transitional Housing Operation
1. Private rooms of varying configurations to accommodate families of various size; adjoining
rooms with privacy locks are ideal.
2. No individual kitchens. For the safety of residents and liability protection for Connections, it is
preferred that rooms do not have full kitchens where residents can cook for themselves.
3. A commercial kitchen to prepare meals for residents is ideal; otherwise, meals must be prepared
offsite and brought to the facility, which is uneconomic and cumbersome operationally.
4. A designated congregate care area to house residents who require enhanced
attention/supervision.
5. Designated, private spaces where Connections can provide residents with various social
services.
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6. Located within walking distance to public transportation and other services, ideally near
Connections’ other operations at Hilda’s Place and Dewey Ave. The Facility cannot be within Chicago
city limits due to municipal and county funding arrangements.
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The Margarita Inn
The approximately 22,000 square
foot, five-story building is a mix of
limestone and brick masonry. The
building contains 46 guest rooms,
commercial kitchen, library, “grand
parlor” conference space for staff, public restrooms, basement, mechanical and electrical rooms,
administrative front desk area, and a rooftop deck accessible to guests. The building is in generally fair
to good condition.
The per night room cost to operate a transitional housing shelter at the Margarita Inn,
where Connections continues to rent rooms at increasing rates, significantly surpasses anticipated
operational costs if Connections owned the Margarita Inn, and pandemic-era funding for hotel
room rentals may not be available indefinitely. Therefore, an extended leasing arrangement for
Connections’ indefinite operations is not efficient for Connections even if it were available from the
owner and approved by the city, which presently it is not.
Since the Margarita Inn is generally well-suited for Connections’ operations, the property is
in relatively good physical condition, and the anticipated operating costs of ownership are less than
those of continued rental, Connections pursued purchase negotiations with the hotel owner, while
carefully evaluating alternative locations.
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Process for Search for Alternative Facilities and Development Sites
The Real Estate Task Force canvassed the market for available properties in transit-
oriented areas which fit Connections’ criteria for a transitional housing operation.
The Task Force also took into consideration that given financing arrangements, these sites
could not be in the city of Chicago. Furthermore, the Task Force looked for acquisition prospects
that were roughly 22,000 square feet, the size of the Margarita Inn.
These limitations resulted in the task force focusing its search in the townships of Evanston,
Skokie, and Niles.
The result was three potential acquisitions, two marketed properties, and one possible off-
market opportunity.
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Review of Alternative Properties
824 Emerson Street Evanston, IL
Assumed Price: $2,700,000
Lot Size: 17,424 Square Feet
Zoning: C1
Existing Property Type: Retail
817 University & 824 Emerson are two lots intended to be sold together. The sites offer a
development option to Connections, albeit one that is not straightforward. Under the current zoning
(C1) a rooming shelter is not a permitted use. Zoning in this location does however allow for a planned
development (PD) under the zoning ordinance. Obtaining an approval for a PD has no definite
timetable and there are no guarantees the seller would entertain an offer contingent on the city of
Evanston approving a PD for Connections’ intended use.
Given the lot size and assuming a 10,000 square foot building footprint rising three levels,
horizontal and vertical construction, including hard and soft costs, generates a pro forma cost of this
option of $12,700,000 following approximately 18 months of predevelopment time and 18 months of
construction.
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1715 Church Street Evanston, IL
Assumed Price: $3,250,000
Building Size: 20,400 Square Feet
Zoning: MXE
Existing Property Type: Office
The building is 2,000 sf smaller than the Margarita Inn and lacks efficiencies for a transitional
shelter use in that it has been designed to suit office tenants of varying sizes.
Obtaining a Special Use Permit would take time. Connections might have to incur option costs
or an escalating purchase price for the seller to allow the time needed to secure required permits
The building is presently leased. There is no assurance that all the current tenants would
agree to vacate. In addition, the modification of an office use to shelter use would be especially
cumbersome as compared to an apartment conversion.
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101 - 111 Clyde Avenue; 565 Howard
Street Evanston, IL
Assumed Price: TBD
Building Size: N/A
Zoning: B3
Existing Property Type: Multifamily
These buildings could most likely be adapted to meet other Connections’ accommodation needs
for permanent housing, but do not meet Connections’ requirements for transitional housing. To alter the
space into a suitable configuration would require additional time and capital, and the location of these
properties in far South Evanston is not ideal.
Neither of the proposed sites are large enough to use as a replacement for the Margarita Inn
alone, so both locations would be required with the duplicate staffing expenses significantly increasing
costs and creating inefficiencies.
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Connections Development Site
D DESCRIPTION COST SAMPLE NRSF
0 GENERAL REQUIREMENTS $237,550 $7.92 GENERAL OVERHEAD 1-100 $125,000 $4.17 SURVEY / CONSTRUCTION STAKING 1-150 $10,000 $0.33
SOIL TESTING 1-120 $10,000 $0.33
PLANS / PRINTING 1-150 $2,000 $0.07
OFFICE SUPPLIES / SOFTWARE 1-200 $750 $0.03
SECURITY 1-540 $5,000 $0.17
TEMP FENCING 1-545 $4,800 $0.16
EROSION CONTROL 1-550 $2,500 $0.08
TRAFFIC CONTROL 1-570 $10,000 $0.33
FIELD TRAILER 1-591 $5,000 $0.17
RENTAL EQUIPMENT 1-640 $2,000 $0.07
SMALL TOOLS & EQUIPMENT 1-650 $0 $0.00
PRESSURE WASH 1-700 $2,000 $0.07
SITE MANAGEMENT 1-700 $10,000 $0.33
MAKE READY CLEAN 1-710 $30,000 $1.00
WINDOW CLEAN (EXTERIOR) 1-710 $3,500 $0.12
PUNCHOUT 1-770 $15,000 $0.50
0 SITE CONSTRUCTION $665,000 $22.
EXCAVATION 2-100 $200,000 $6.67
DEMO AFTER UTILITIES 2-210 $150,000 $5.00
FINAL GRADE 2-225 $15,000 $0.50
DIRT HAUL OFF 2-300 $12,500 $0.42
TERMITE TREATMENT 2-240 $12,000 $0.40
MONUMENT SIGN 2-270 $8,500 $0.28
TREE REMOVAL 2-300 $0 $0.00
SITE UTILITIES 2-400 $210,000 $7.00
PARKING LOT STRIPING 2-580 $2,000 $0.07
UTILITIES - GAS DISTRIBUTION 2-650 $0 $0.00
UTILITIES - STORM SEWER 2-660 $0 $0.00
UTILITIES - WASTEWATER DISTRIBUTION 2-660 $0 $0.00
UTILITIES - WATER & SPRINKLER DISTRIBUTION 2-660 $0 $0.00
UTILITIES - COMED DISTRIBUTION 2-670 $5,000 $0.17
UTILITIES - TELECOM DISTRIBUTION 2-670 $0 $0.00
SITE PLUMBING 2-700 $0 $0.00
LANDSCAPE AND IRRIGATION 2-810 $50,000 $1.67
GATES 2-820 $0 $0.00
WOOD FENCE 2-830 $0 $0.00
0 CONCRETE $613,750 $20.
RETAINING WALL 3-300 $0 $0.00
POST TENSION SLAB ON GRADE 3-311 $300,000 $10.0
CONCRETE SITE 3-320 $75,000 $2.50
PUBLIC PAVING 3-321 $150,000 $5.00
LIGHTWEIGHT CONCRETE 3-500 $50,000 $1.67
WHEEL STOPS 3-581 $3,750 $0.13
CONCRETE POLISH 3-600 $35,000 $1.17
0 MASONRY $50,000 $1.67
STUCCO 4-010 $0 $0.00
BRICK 4-020 $0 $0.00
CMU - ELEVATOR 4-030 $50,000 $1.67
TRASH BIN 4-400 $0 $0.00
0 METALS $350,000 $11.
STEEL STAIRS 5-300 $200,000 $6.67
METAL RAILINGS 5-512 $0 $0.00
STRUCTURAL STEEL 5-513 $150,000 $5.00
STEEL - AWNINGS 5-514 $0 $0.00
0 WOODS AND PLASTICS $1,965,000 $65.
Address 824 Emerson Street Budget w/o Contingency Owner Connections for the Homeless Contingency $500,000
Architect TBD Total GC Fee 10.0%
PROJECT DETAILS Total Budget GBA 30,000 Per SF GLA 17,424 Per SF w/o Fee
BUDGET
$10,024,570
$0
$10,024,570
$1,002,457
$11,027,027
$368
$334
37
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0
0
0
1
1
1
1
1
1
1
1
FRAMING MATERIALS 6- $850,000 $28.33
FRAMING LABOR 6- $500,000 $16.67
TRUSS/BEAMS 6- $450,000 $15.00
TRIM CARPENTRY LABOR 6- $75,000 $2.50
TRIM MATERIAL 6- $75,000 $2.50
STAIRS 6- $0 $0.00
FASTENERS 6- $15,000 $0.50
THERMAL AND MOISTURE PROTECTION $497,500 $16.58
INSULATION 7- $200,000 $6.67 ROOF - TPO 7- $250,000 $8.33
GUTTERS / DOWNSPOUTS 7- $0 $0.00
AREA DRAINS/SLEEVING 7- $20,000 $0.67
FLASHING 7- $7,500 $0.25
FIREPROOFING 7- $20,000 $0.67
WATERPROOFING - CAULKING / SEALANTS 7- $0 $0.00
DOORS AND WINDOWS $904,695 $30.16
INTERIOR DOORS 8- $200,000 $6.67
EXTERIOR DOORS 8- $150,000 $5.00
INTERIOR TRIM 8- $75,000 $2.50
GARAGE OVERHEAD DOOR 8- $0 $0.00
WINDOWS - VINYL 8- $300,000 $10.00
REGLAZING 8- $5,000 $0.17
WINDOW - STOREFRONT 8- $0 $0.00
HARDWARE 8- $75,000 $2.50
CONSTRUCTION LOCKS 8- $1,200 $0.04
BIKE RACK 8- $1,995 $0.07
HARDWARE INSTALL 8- $32,500 $1.08
SHOWER DOORS/MIRRORS 8- $64,000 $2.13
FINISHES $1,295,000 $43.17
SHEETROCK 9- $500,000 $16.67
TILE 9- $150,000 $5.00
CARPET 9- $45,000 $1.50
FLOORS 9- $275,000 $9.17
PAINT 9- $325,000 $10.83
SPECIALITIES $103,000 $3.43
SIGNAGE 10- $25,000 $0.83
ACCESS CONTROL 10- $75,000 $2.50
CARPORT 10- $0 $0.00
MAILBOX 10- $0 $0.00
FIRE EXTINGUSHER 10- $3,000 $0.10
EQUIPMENT $196,000 $6.67
APPLIANCES 11- $200,000 $6.67
FURNISHINGS $425,000 $14.17
FURNATURE 12- $100,000 $3.33 WINDOW BLINDS 12- $75,000 $2.50
CABINETS 12- $100,000 $3.33
COUNTERS 12- $150,000 $5.00
SPECIAL CONSTRUCTION $50,000 $1.67
SPECIAL PURPOSE ROOMS 13- $50,000 $1.67 SWIMMING POOL 13- $0 $0.00
CONVEYING SYSTEMS $100,000 $3.33
ELEVATORS 14- $100,000 $3.33
MECHANICAL $1,577,525 $52.58 FIRE SPRINKLER 15- $400,000 $13.33
FIRE SPRINKLER KNOX BOX 15- $2,525 $0.08
PLUMBING PRIVATE (ALL UNITS) 15- $700,000 $23.33
PLUMBING FIXTURES 15- $125,000 $4.17
WATER SUBMETERING 15- $0 $0.00
HVAC 15- $350,000 $11.67
ELECTRICAL $468,000 $15.60
ELECTRIC 16- $350,000 $11.67
LIGHT FIXTURES 16- $75,000 $2.50
FIRE ALARM 16- $35,000 $1.17
A/V CABELING 16- $8,000 $0.27
MARKUP AND CONTINGANCY $511,550 $17.05
WORKERS COMP INSURANCE 17- $1,000 $0.03 BUILDERS RISK INSURANCE 17- $2,500 $0.08
GENERAL LIABILITY INSURANCE 17- $2,000 $0.07
GENERAL CONTINGENCY 17- $500,000 $16.67
CONCRETE TESTING/ ENGINEER INSPECTIONS 17- $5,000 $0.17
PERMITS 17- $550 $0.02
ENERGY INSPECTION 17- $500 $0.02
Subtotal: $10,024,5 $334
38
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Attachment V
39
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October 20, 2022
Mayor Daniel Biss
Councilmember Jonathan Nieuwsma
City of Evanston
Lorraine Morton Civic Center
2100 Ridge Ave.
Evanston, IL 60201
Dear Mayor Biss and Councilmember Nieuwsma,
I am writing to respond to the idea proposed at our meeting on October 10, 2022 of alternative
locations for the services that Connection’s is currently providing at the Margarita Inn. While
the team raised several objections to these options at the meeting, I thought it important to
make sure the ideas were given serious consideration and report back to you our findings.
Background
The process to determine if the Margarita Inn was the best place for Connections’ operations
began in earnest in April 2021, as led by Connections’ Board of Directors. The Board created a
task force made of Board members and other volunteers with expertise in hotel acquisition,
remodeling and operations of hotels, multifamily properties, and other asset classes in Evanston.
This task force included the original developer of Church Street Plaza, a manager of a Real Estate
Investment Trust specializing in hotel acquisition, a Vice President of a real estate asset
management and development firm, and a co-founder of a privately-held real estate investment,
commercial development and advisory company. In addition to evaluating the Margarita Inn,
the task force weighed all possible options, including acquiring land and developing a new
building, acquiring a different hotel and modifying it, and acquiring a similar building (such as a
nursing home) and reconfiguring it.
It was through this thorough analysis that the task force determined that the Margarita is, by
far, the best facility available. We’re already established there, and, assuming the renewal of our
SUP, can finalize ownership in a matter of months. The sheer cost in time and money of these
alternate proposals, even with reduced purchase prices, make them unviable.
Starting over with a new site would require Connections to duplicate attorney fees for
transactional expenses, zoning approvals, and due diligence, additional architecture fees, and to
continue to pay rent at our current location until we can move into an alternate space.
These costs don’t include the cost of staff and board time that these proposals would take, the
wear and tear on staff who are anxious about our future, the cost to our clients of potentially
fragmented shelter services across multiple locations, and the goodwill of our supporters who
want us to be at the Margarita Inn.
Adequacy of the Proposed Sites to Serve as Shelter
Of course, with an empty lot, we would have the potential to build a facility fully suited to a
shelter use. The apartment buildings proposed could be rehabbed to meet our needs. However,
this would require extensive time and reconfiguration to make them useable as non-congregate
shelter that also provides the clinical support, including:
•Adding bathrooms
•Creating office space for staff
•Creating common spaces for meetings, eating, events, and recreation
Attachment V40
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Cost to Operate Multiple Shelter Sites
None of the proposed sites are large enough to use as a replacement for the Margarita Inn and
would require multiple shelter locations. This would require 24-hour staffing solutions across
several locations, significantly increasing costs and inefficiencies. Connections has experience
operating multiple shelter facilities at once the summer of 2020), and we have deliberately
decided to consolidate services in one location, the Margarita Inn.
Proximity to Other Shelters
Northside Housing & Supportive Services is building a new 72-bed shelter just south of Howard
and Clark, within 1,000 feet of one of the proposed alternate sites.
Cost of Operations during Development
Current operations at the Margarita Inn, where Connections is renting rooms at increasing
prices, is more expensive than if we owned our own building. We have been able to sustain
operations this way because of emergency funding related to the pandemic. It is now time to
move to a permanent solution, which is why we are looking to purchase the Margarita Inn. It
has worked well for us operationally, but it will not work well financially until we can stop paying
rent that exceeds what occupying the building as an owner would cost. The prospect of a multi-
year process to develop one or more new locations is contrary to Connections’ fiduciary duty
to our donors and funders.
Appropriateness of Placing the Shelter in the Poorest Part of the 8th Ward
With the City citing equity as one of its primary goals, it does not make sense to move the
shelter from a highly functional and unique location that is ready to use, and happens to be
located in a primarily white neighborhood, to a primarily black, high-poverty neighborhood that
would be “more receptive” while imposing additional cost to Connections and delaying our
programmatic growth. This proposal perpetuates both segregation and inequity in how
Evanston serves it residents and where they can live.
The suggestion that Connections move Margarita operations and residents - many of whom are
members of protected classes under the Fair Housing Act (FHA) - to another location (which is
owned by one of our most prominent and public objectors), while a Special Use application is
pending before the City, is analogous to Illinois cases where courts have upheld a claim for
improper denial of housing due to a disability, under the FHA.
Connections is confident that there is no better place in the City of Evanston for its operation
than the Margarita Inn. We have submitted a Special Use application to continue operations at
the Margarita, which is pending City review. We stand by our assertion that the Margarita is the
most suitable location for this use, and are working with City Staff, Elected Officials, neighbors
and other stakeholders, like the Police Department to ensure that this project will do the most
good while creating the least impact possible.
Respectfully,
Betty Bogg, Executive Director
Attachment V
41
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Connections for the Homeless Good Neighbor Ag reement
Use of the Margarita Inn as a Rooming House to Provide Temporary Housing for People
Experiencing Homelessness
February 2023
Connections for the Homeless is a non—profitthat has partnered with the Evanston community to
provide comprehensive services for people experiencing homelessness or unstable housing
since 1984.This agreement focuses on their temporary housing program at the Margarita Inn,
located at 1566 Oak Ave.Connections began operating at the Inn in March 2020 as a response
to provide shelter that met COV|D—19 policies.This type of hotel-based shelter program was
adopted by many organizations nationwide at the start of the pandemic and has shown to be a
more successful model than the traditional shelter model because it helps more people move to
permanent housing faster.
Connections for the Homeless is committed to working with the City of Evanston and community
members to ensure that program participants and the community surrounding the Margarita Inn
have safety,security,livability,and the ability to conduct business.The intent of this Agreement
is to foster a collaborative relationship between the community,program participants,and
Connections for the Homeless;establish open communications with all community
stakeholders;and implement procedures and protocols for addressing problems and concerns.
Assumptions and Goals
Inherent in this Agreement is the assumption that everyone in the community has certain basic
rights.These rights include:
0 The right to be safe,welcome,and treated with dignity and respect
o The right to the enjoyment of their homes and public spaces and the ability to conduct
business
0 The right to access available community resources,services,and public facilities to meet
their needs
o The right,when experiencing homelessness,to work,live,and recover at the
Margarita Inn in accordance with its mission and rules
The purposes of the Agreement are to:
0 initiate and maintain open communications and understanding among community
members.
o Foster strong,mutually beneficial relationships among program participants,
Connections for the Homeless,the City of Evanston,and other community members.
0 Establish procedures and protocols supplemental to those already in place that enable
collaboration between stakeholders to support the effectiveness of the program and
grow its positive impact on the community and ending homelessness.
0 Encourage all parties to be proactive and ready to respond to concerns that may arise.
0 Address concerns regarding neighborhood safety while promoting access to services.
0 Address concerns regarding the impact of the Margarita Inn on livability and on
commercial viability of businesses in the community.
a Increase community awareness and understanding of the issues regarding
homelessness.
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Parties to the Agreement
The following are the parties to this Good Neighbor Agreement:
0 Connections for the Homeless,the agency that manages the Margarita Inn
o The City of Evanston Police and Health and Human Services Departments
Individual residents and businesses who want to show support of this agreement may do so by
submitting their name to Connections (at info@connect2home.org)to be added to the Good
Neighbor Partner List,which is in Appendix A of this Agreement.
Legal Requirements around Operations of the Margarita Inn
The Special Use Permit and license granted by the City of Evanston and the Operating
Agreement with the City are attached in the appendices to this Agreement and will
govern the policies and procedures related to all operations of the Margarita Inn.A
summary of the provisions in these documents and in Margarita Inn policies and
procedures is also included in the appendices.These provisions are not part of this
Agreement,but this Agreement assumes their enforcement by the City as needed.The
provisions are included in this document as a communications tool.
The Good Neighbor Agreement will be a working document that details the most current
best practices and procedures for all stakeholders to use for communications around the
Margarita Inn and visible issues of poverty in the community.
Agreement:
Margarita Inn:
Connections agrees to do the following related to operation of and communications related to
the Margarita Inn:
0 Be responsive to community concerns as set forth in this agreement
0 Follow the policies and comply with the regulations set forth in the following documents,
attached in the appendices to this agreement:
0 Connections’Special Use Permit granted by the City of Evanston
License granted by the City of Evanston
Operating Agreement with the City of Evanston
Margarita Inn Participant Handbook
Margarita Inn Program Operations Manual
OOOO
0 During the required orientation for all Margarita Inn incoming residents,provide an
overview of downtown Evanston and share the Good Neighbor Agreement.Identify that
the following are priorities for neighbors of the Margarita Inn:
o Friendly,polite interactions
No littering
Smoking only in areas established away from other properties and sidewalks
No trespassing on neighbor properties
No idling vehicles for long periods of time,double parking,bicycles left in public
areas,etc.
OOOO
0 Comply with the escalation procedures set forth in Appendix C to ensure responsiveness
to the community and its property owners and businesses affected by the operations at
the Margarita Inn
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0 Provide mechanisms for clear communications and strong community relations by doing
the following:
o Maintaining and staffing ways for community members to contact staff as
described in Appendix B,including a 24-hour phone number (224-422-7969)and
an email that can be used to contact both the Margarita Inn and Connections’
Outreach Team
o Responding to questions and concerns in a prompt and helpful manner
o Committing to regular communication with neighbors and holding quarterly
Advisory Committee meetings open to the public as defined below
o Being available to meet with neighbors to update them on the Margarita
Inn and educate them on issues of homelessness
City of Evanston:
The City of Evanston agrees to do the following:
0 Maintain open lines of communication with parties to this agreement
o Note:Emergency situations should always be reported by calling 911 or 988 (for
mental health emergencies).
0 Provide community education about the role of law enforcement as it relates to the
homelessness crisis
0 Assign a member of the Health and Human Services Department to participate as a
liaison to the Good Neighbor Advisory Council
Monitoring and Management of the Agreement
The Good Neighbor Agreement will be managed and monitored by a Good Neighbor Advisory
Council as follows:
0 Membership:Connections will seek to have a maximum membership of 16,including:
0 Up to 2 members from each of the following groups:
i.Neighbors who are homeowners
ii.Neighbors who are renters
iii.Neighbors who are landlords
iv.Neighboring businesses
v.City of Evanston (Human Services staff)
0 And up to 3 members from each of the following groups:
i.Residents of the Margarita Inn
ii.Staff of the Margarita Inn
If more members per group wish to participate than allowed above,it is the responsibility
of those who wish to participate to decide who their delegates will be.
0 Quarterly Meetings:The Advisory Council will conduct quarterly meetings,open to the
public,at which:
0 Connections will provide reports on the following:
0 Number of people who received services at the Margarita Inn during the quarter
o Programmatic successes and participant success stories
o Number of incidents requiring police,?re,and EMT resources
0 Number and nature of complaints received and how those complaints were
resolved
Support,long term and urgent,that Connections is seeking from the community
(e.g..,donations,volunteers,awareness building)
3
O
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o Stakeholders may share the following:
o Concerns and questions about the Margarita Inn during the last quarter
o Changes they have noticed around street homelessness or panhandling that they
think the Connections Outreach Team should be aware of
o Remedies for problems will be proposed and discussed.The process for decision-
making will be determined,allowing for input from Connections’leadership as
needed.When changes cannot be decided upon during Advisory Board meetings,
decisions will be reported back to members via email between meetings or during
subsequent meetings.
a Between Meetings:
o Delegates to the Advisory Council will serve as a point of contact for stakeholders
who want to add topics to the agendas for quarterly meetings.
0 Connections will maintain an updated contact info page on its website so that
people know who to contact.
-The Advisory Council will conduct an annual review of the GNA.At that time,the
Advisory Council will make any necessary amendments to this agreement,so
long as they are in line with the Assumptions and Goals listed herein.
0 Mediation:The Advisory Council will formulate its own process for decision—making and
attach it as an addendum to this Agreement.lfa decision needs to be made and the
Advisory Council reaches an impasse,the Council will seek mediation services with the
support of the Moran Center prior to pursuing other remedies.
Signatures
Connections for the Homeless Printed Name:
Signature:
{
Date:
City of Evanston Printed Name:/V lEL E '3
__
Signature:x '
T
A
Date::49;3f 7-3
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OPERATING AGREEMENT
This Operating Agreement (“Agreement”) is made and entered into as of
_________________, 2023, by and among Connections for the Homeless
(“Connections”), a 501(C)(3) non-profit organization whose address is 2121 Dewey
Avenue, Evanston, IL 60201, and the City of Evanston (“City”), a municipal Corporation,
whose address is 2100 Ridge Avenue, Evanston, Illinois 60201, herein collectively
referred to as the Parties, and hereby states as follows:
RECITALS
WHEREAS, Connections is a non-profit organization dedicated to
providing services to individuals experiencing homelessness and housing insecurity;
and
WHEREAS, Connections seeks to operate shared housing in Evanston at
the Margarita Inn, located at 1566 Oak Avenue, Evanston, IL 60201; and
WHEREAS, Evanston City Code 5-2-7-2 requires an operating agreement
as part of the Shared Housing License; and
NOW, THEREFORE, in consideration of the foregoing recitals, and the
covenants and undertakings hereinafter set forth, the receipt and sufficiency of which
are hereby acknowledged, it is agreed, as follows:
A. Recitals. The recitals set forth above are incorporated herein by reference
and made a part hereof.
B. Agreement. The Parties agree as follows:
1. Term. The Term of this Agreement (“Term”) shall run concurrently with
the term of Connections’ Shared Housing License.
2. Admissions Requirements.
a. Background Checks. Criminal background checks and
individualized assessment evaluations are required for every potential
Participant of the facility to determine if the Margarita Inn is an
appropriate and safe housing option for all parties. Individuals actively
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2
listed on the National Sex Offender Registry shall not be admitted as
Participants of the facility.
b. Population Served. It is recognized that historically approximately
80% of Connections’ Participants at the Margarita Inn have been
Evanston-based.
3. FIRST RESPONDER COLLABORATION.
a. Emergency Building Access. Emergency access to the building
shall be provided to all first responders via a Knox box, key fob, or
similar entry means, and shall only be used by first responders in
extreme emergency situations when the building must be accessed to
ensure the safety of the building’s occupants.
b. Non-Emergency Building Access. Access to the building for
police personnel shall be appropriately accommodated when called by
Participants, staff, or in mandatory reporting situations that may include
additional agencies such as the Department of Child & Family Services
(DCFS).
c. Access for Investigations. Connections will allow access to law
enforcement agencies with properly issued warrants/subpoenas.
d. Relationship with Law Enforcement. Law Enforcement and
Connections will work collaboratively within the boundaries of their
respective legal constraints.
4. Code of Ethics. All Connections staff will comply with the National
Association of Social Workers Code of Ethics.
5. Response to Safety Incidents. Connections’ on-site staff shall
respond to any incidents that occur at the property and contact
management as soon as practicable if any safety issues have not been
resolved.
6. Emergency Response Information. Connections shall maintain a
single emergency contact phone number, calls to which are received by
the manager who is on duty 24/7. Connections shall notify the City of
Evanston within five (5) calendar days following any change in the
emergency response information.
7. New Participant Orientation. New Participants of the facility shall
participate in orientation, be given a copy of Connections’ Participant
Handbook, and sign a participant agreement with Connections that
includes behavioral expectations and an explanation of the required
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3
progressive behavioral management program. The latest edition of
Connections Participant Handbook is incorporated by reference. Any
future revisions to the Participant Handbook will be shared with City staff
within five (5) business days.
8. Services.
a. Connections shall provide housing case manage ment services to
all Margarita Participants on site. Progressive engagement with case
managers shall be required for each Participant of the facility, and
active participation in a case management plan and individual housing
plan.
b. Connections shall also provide Margarita Inn Participants access,
either on or off site, to the following services based on their individual
case management plans: behavioral, mental, and medical healthcare;
employment readiness; financial literacy; recreational activities;
substance and alcohol use disorder support and treatment; domestic
violence counseling; transportation support; life skills counseling; and
recreational activities.
c. Any services provided on-site shall be provided for Participants of
the facility only.
d. Any on-site behavioral, mental, and medical healthcare that is
provided shall be provided by appropriately licensed individuals. Such
on-site care is accessory and incidental to the use and is not intended
to replace primary and specialized health care for Participants of the
facility.
e. Life safety services, including but not limited to overdose prevention
and reversal (Narcan), defibrillator, and CPR training. shall be provided
on-site.
9. No Loitering or Panhandling. Participants of the facility shall not
loiter, panhandle or congregate in front of the Margarita Inn. Connections
will educate participants on the City’s aggressive panhandling prohibition
(Evanston City Code 9-5-25(C)).
10. Community Engagement. Connections shall actively participate
in community efforts to reduce panhandling and address other
homelessness issues with groups such as the Evanston Coalition to End
Homelessness and the Alliance to End Homelessness in Suburban Cook
County.
11. Ban on Contraband. No weapons or illegal drugs shall be allowed
on the premises.
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4
12. Clean Air Act Ordinance. Connections shall comply with the
Evanston Clean Air Act Ordinance (Evanston City Code 8-18, et. seq.).
13. Alcohol. Participants shall have individualized case plans that
address alcohol and substance abuse when needed. Alcohol is allowed at
the property. Alcoholic containers shall remain closed, shall not be visible,
and shall not be consumed unless within a private room. Alcohol shall not
be consumed in common spaces.
14. Quiet Hours. Quiet hours on the premises shall be from 10pm-
8am as stated in Connections’ Participant Handbook.
15. Visitors Policy. Participants shall not have visitors other than
outside service providers.
16. Staffing Minimums. A minimum of two employees shall staff the
facility at all times, 24-hours a day, both of whom are trained in security,
safety, de-escalation, and life safety measures. A manager and/or
supervisor shall be on call at all times.
17. Record Retention. Connections shall keep and maintain such
records and make such reports available for inspection by the City
Manager or designee as may reasonably be required to implement this
operating agreement. Connections shall keep and, upon request, provide
to the City of Evanston all records kept in the normal course of business
subject to applicable privacy laws and regulations.
18. Maintaining the Premises. It shall be the duty of Connections’
staff on duty, at all times, keep the indoor and outdoor premises, and
public property within a twenty-five (25’) radius of all property lines of the
Margarita Inn, free from rubbish, litter, debris and other waste materials.
19. Noise. It shall be the duty of Margarita staff to manage any sounds
or activities indoors or outside the facility at any time of the day that
violates the City’s Noise Ordinance (Evanston City Code 9-5-20).
20. No Congregate Housing. Unauthorized congregate housing is not
allowed in the facility. Participants’ sleeping arrangements shall be
consistent with a preapproved floor plan layout submitted to the City.
21. Required Documents. Connections shall provide current copies of
the Participant Handbook and Program Operations manual to the City.
Any updates to these documents will be provided to the City within five (5)
business days.
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5
22. Retaliation Prohibited. Connections shall not terminate any
employee, evict any Participant, or take any other adverse action against
an employee or Participant for disclosing a violation of any provision of the
City of Evanston’s codes, Participant rules (spelled out in the “Participant
Handbook”), or Connections’ Program Operations.
23. Insurance. Connections for the Homeless shall maintain insurance
coverage at all times as required by this section. It is violation of this
operating agreement to operate the Margarita Inn without the required
insurance coverage in effect.
a. Connections shall acquire and maintain commercial general liability
insurance of no less than $1 million in coverage per occurrence and at
least $3 million aggregate or at least a $1 million general liability per
occurrence and at least $2 million general aggregate coverage with at
least $1 million umbrella coverage.
b. The required insurance policies shall contain a clause obligating the
insurer or surety to give the City of Evanston written notice at least 30
days before the cancellation, expiration, nonrenewal, lapse, or other
termination of such insurance. A lapse, cancellation, expiration,
nonrenewal, or termination of insurance coverage shall automatically
require Connections to cease operations and services for so long a s
the insurance required by this section is not in effect.
c. The insurance policies shall list the City as a certificate holder.
d. Connections shall provide written proof of any and all insurance
policies this section requires within ten days of ente ring into this
operating agreement, whenever each policy is renewed, and when this
operating agreement is renewed.
24. Compliance with Law. Connections shall comply with all
applicable local, state and federal laws, including but not limited to laws
relating to protected classes, including but not limited to the Homeless Bill
of Rights, Cook County Human Rights Ordinance, and City of Evanston
Human Rights Ordinance for all Participants of the facility.
25. Enforcement. Nothing in this agreement shall be construed as
affecting the ability of the City of Evanston to initiate or continue
concurrent or subsequent criminal prosecution or civil code enforcement
actions for any violation of the City Code or state law arising o ut of the
circumstances necessitating the application of this agreement.
C. Notice. All notices, demands, requests or other communication desired or
required under this Operating Agreement shall be in writing and sent to the
addresses set forth below, via the following means: (a) personal service; (b)
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6
electronic communication, by facsimile together with confirmation of
transmission; (c) overnight courier; or (d) registered or certified US Mail, postage
prepaid, return receipt requested.
City of Evanston: Connections for the Homeless:
City Manager’s Office Betty Bogg
Attn: Luke Stowe Chief Executive Officer
2100 Ridge Avenue Connections for the Homeless
Evanston, Illinois 60201 2121 Dewey Avenue
Evanston, IL 60201
With a copy to:
Law Department
Attn: Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
law@cityofevanston.org
Changes in these addresses must be in writing and delivered in accordance
with the provisions of this Section. Notices delivered by mail are considered
received three days after mailing in accordance with this Section. Notices
delivered personally are considered effective upon receipt. Refusal to accept
delivery has the same effect as receipt.
D. FOIA and Local Records Act Compliance.
1. FOIA. Connections acknowledges that the City is subject to the
Illinois Freedom of Information Act, 5 ILCS 140/1 et seq., as amended
(“FOIA”). The FOIA requires the City to produce records (very broadly
defined in FOIA) in response to a FOIA request in a very short period of
time, unless the records requested are exempt under the FOIA. If
Connections receives a request from the City to produce records within
the scope of FOIA, then Connections covenants to comply with such
request within forty-eight (48) hours of the date of such request. Failure by
Connections to timely comply with such request will be a breach of this
Agreement.
2. Exempt Information. Documents that Connections submits to the
City under this Operating Agreement or otherwise during the term of the
Operating Agreement that contain trade secrets and commercial or
financial information may be exempt if disclosure would result in
competitive harm. However, for documents submitted by Connections to
be treated as a trade secret or information that would cause competitive
harm, FOIA requires that Connections mark any such documents as
proprietary, privileged or confidential. If Connections marks a document as
“proprietary, privileged and confidential”, then Connections will evaluate
Page 67 of 72
SP3 Page 88 of 629
7
whether such document may be withheld under the FOIA. The City, in its
discretion, will determine whether a document will be exempted from
disclosure, and that determination is subject to review by the Illinois
Attorney General’s Office and/or the courts.
3. Local Records Act. Connections acknowledges that the City is
subject to the Local Records Act, 50 ILCS 205/1 et seq., as amended (the
“Local Records Act”). The Local Records Act provides that public records
may only be disposed of as provided in the Loca l Records Act. If
requested by the City, Connections covenants to use its best efforts
consistently applied to assist the City in its compliance with the Local
Records Act concerning records arising under or in connection with this
Operating Agreement and the transactions contemplated in the Operating
Agreement.
E. Entire Agreement. This Operating Agreement contains the entire
agreement of the Parties and there are no other promises or conditions in any
other agreement whether oral or written. This Operating Agreement supersedes
any prior written or oral agreements between the Parties.
F. Amendment. This Operating Agreement may be modified or amended,
but any such amendment must be in writing and signed by both Parties.
G. Severability. If any provision of this Operating Agreement shall be held to
be invalid or unenforceable for any reason the remaining provisions shall
continue to be valid and enforceable, and if by the Parties mutually agreed
limiting of such provision it would become valid and enforceable, then such
provision shall be deemed to be written, construed, and enforced as so limited.
H. Assignment; Parties in Interest. Neither Party may sell, assign or
transfer this Operating Agreement without the prior written consent of the other
Party hereto. The terms and provisions of this Operating Agreement are binding
upon and inure to the benefit of, and are enforceable by, the respective
successors and permitted assigns of the Parties hereto.
I. Counterparts. This Operating Agreement may be executed in
counterparts with the same effect as if both Parties had signed the same
document. All such counterparts shall be deemed an original, shall be construed
together and shall constitute one and the same instrument.
J. Governing Law. This Operating Agreement shall be governed by and
construed in accordance with the internal laws of the State of Illinois. Venue
shall be within Cook County, Illinois. The parties waive trial by jury.
K. Non-liability of Officials. No official, employee or agent of the City shall
be charged personally by Connections or by an assignee or subcontractor, with
Page 68 of 72
SP3 Page 89 of 629
8
any liability or expenses of defense or be held personally liable under any term or
provision of this Connections because of their execution or attempted execution
or because of any breach hereof.
L. Disclaimer. Nothing contained in this Operating Agreement nor any act of
the City shall be deemed or construed by either of the Parties, or by any third
person, to create or imply any relationship of third-party beneficiary, principal or
agent (except as specifically provided otherwise herein), limited or general
partnership or joint venture, or to create or imply any association or relationship
involving the City.
M. Waiver. Nothing in this Operating Agreement authorizes the waiver of a
requirement or condition contrary to law or ordinance or that would result in or
promote the violation of any federal, state or local law or ordinance.
IN WITNESS WHEREOF, the Parties agree to the above terms and have
executed this Operating Agreement as the last date written below:
________________________ _____________________
Connections for the Homeless, City of Evanston,
a not-for profit Corporation a municipal Corporation
Betty Boggs, Chief Executive Officer Luke Stowe, City Manager
Page 69 of 72
SP3 Page 90 of 629
Page 70 of 72SP3Page 91 of 629
Page 71 of 72SP3Page 92 of 629
Page 72 of 72SP3Page 93 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of the Minutes of the Regular City Council Meeting of April 24,
2023
Date: May 8, 2023
Recommended Action:
Staff recommends the approval of the Minutes of the Regular City Council meeting of April 24,
2023
Council Action:
For Action
Summary:
The Minutes of the Regular City Council meeting of April 24, 2023, are attached for review and
approval by the City Council.
Attachments:
04.24.2023 Minutes (2)
M1.Page 94 of 629
Page 1 MINUTES April 24,2023
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON,ILLINOIS
LORRAINE H.MORTON CIVIC CENTER
JAMES C.LYTLE COUNCIL CHAMBERS
April 24,2023 at 8:35 pm
Present:Councilmember Kelly Councilmember Burns
Councilmember Harris Councilmember Suffredin
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
(7)
Absent:Councilmember Geracaris
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 2 of 11
M1.Page 95 of 629
Page 2 MINUTES April 24,2023
(II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS
Mayor Daniel Biss
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe-No Report
(IV)COMMUNICATIONS:CITY CLERK
City Clerk Stephanie Mendoza
(V)PUBLIC COMMENT
Name Agenda Item /Topic
Nathan Campbell Gun Violence
Lila
Kapinga-Muboyayi
Gun Violence
Olivia Ohlsen Gun Violence
Kim Holmes-Ross
on behalf of Nathan
Gun Violence
Jude Feran Gun Violence
Don Zigler Oppose cannabis lounge
Tina Paden Concers
Jamie Collier Budget
(VI)SPECIAL ORDERS OF BUSINESS
SPB1.Climate Action &Resilience Plan Implementation Update
Staff recommended City Council accept and place on file this update on the
implementation of the Climate Action and Resilience Plan (CARP).
Motion:Councilmember Reid
Second:Councilmember Harris
For Action:
Accepted and Placed on File 8-0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Burns
Nayes:None
Absent:Geracaris
Page 3 of 11
M1.Page 96 of 629
Page 3 MINUTES April 24,2023
SPB2.Pedestrian Crosswalk Treatments Recommendations
Staff recommended that the City Council accept and place on file staff recommendations
regarding pedestrian crosswalk treatments.
Motion:Councilmember Reid
Second:Councilmember Wynne
For Action:
Accepted and Placed on File 8-0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Burns
Nayes:None
Absent:Geracaris
CONSENT AGENDA
Items A2,A3,A8,P2,P3,P4,HS1 and FB1 were removed from the Consent Agenda
Motion:Councilmember Nieuwsma
Second:Councilmember Harris
For Action
Items Approved 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Burns
Nayes:None
Absent:Geracaris
(VII)CONSENT AGENDA -CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council Meeting of
April 10,2023
Staff recommended the approval of the Minutes of the Regular City
Council meeting of April 10,2023.
For Action
Approved on Consent Agenda
Page 4 of 11
M1.Page 97 of 629
Page 4 MINUTES April 24,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll,and Bills List
Staff recommended City Council approval of the City of Evanston Payroll
for the period of March 27,2023,through April 9,2023,in the amount of
$3,092,481.98 and the Bills List for April 25,2023,in the amount of
$2,419,055.67.
For Action
Approved on Consent Agenda
A2.Approval of ARPA Allocation for Arrington Lagoon Patio Furniture
&Lighting
Staff seeked City Council approval of an ARPA allocation not to exceed
$61,000 for the purchase and installation of furniture and lighting for the
Arrington Lagoon picnic shelter patio.
American Rescue Plan Act (ARPA)-170.99.1700.56501
Motion:Councilmember Harris
Second:Councilmember Wynne
Amended to $54,063.51 to purchase and installation of furniture and lighting for
the Arrington Lagoon picnic shelter patio.
For Action
Approved 8-0
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris,Kelly,Burns
Nays:None
Absent:Geracaris
Page 5 of 11
M1.Page 98 of 629
Page 5 MINUTES April 24,2023
A3.Approval of Fee Structure for Use of Public Space for Outdoor
Dining
Staff recommended City Council approval of the proposed 2023 fee
schedule for the use of public space for outdoor dining.
Motion:Councilmember Harris
Second:Councilmember Reid
Amended in committee to remove fees
For Action
Approved 8-0-1
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris,Kelly,Burns
Nays:None
Absent:Geracaris
A4.Approval of a Contract with Futurity 19,Inc.,for the Robert Crown Community
Center Gymnasium Acoustic Panel Installation Project (Bid 23-22)
Staff recommended the City Council authorize the City Manager to execute an
agreement with Futurity 19,Inc.(3 Grant Square,#310,Hinsdale,Illinois 60521)for the
Robert Crown Community Center Gymnasium Acoustic Panel Installation Project (Bid
23-22)in the amount of $45,500.Funding is provided from the Crown Construction Fund
(Account 416.40.4160.65515 –623003),which has an approved FY 2023 budget of
$50,000,all of which is remaining.
For Action
Approved on Consent Agenda
A5.Approval of a Sole-Source Contract with Hach Company for the
Purchase of Turbidimeters and Controllers
Staff recommended City Council authorize the City Manager to execute a
sole-source agreement with Hach Company (5600 Lindbergh Drive
Loveland,CO 80538)for the purchase of eighteen turbidimeters and
controllers in the not-to-exceed amount of $109,666.80.A sole-source
purchase requires a 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau,Water Capital
Outlay Business Unit (Account 510.40.4230.65702),which has an
approved FY 2023 Budget of $470,000 and a YTD balance of
$$468,820.05.
For Action
Approved on Consent Agenda
Page 6 of 11
M1.Page 99 of 629
Page 6 MINUTES April 24,2023
A6.A6.Approval of a Sole-Source Contract Award with Greeley and Hansen LLC for
Water Plant 4160 V Electrical System Reliability Project (RFP 22-30)Retaining Wall
Structural Design
Staff recommended the City Council authorize the City Manager to execute a
sole-source agreement with Greeley and Hansen LLC (100 South Wacker Drive,Suite
1400,Chicago,IL 60606)for Retaining Wall Structural Design related to the Water Plant
4160V Electrical System Reliability Project (RFP 22-30)in the amount of $39,893.00.A
solesource purchase requires a 2/3 vote of the Councilmembers.Funding for this project
is from the Water Fund (Account No.513.71.7330.62145 –722002).Budget is available
from anticipated savings of other projects,namely the Lead Paint Removal and
Repainting Plan.City staff intends to pursue a low-interest loan from the Illinois
Environmental Protection Agency (IEPA)State Revolving Fund (SRF).The loan is only
issued after the design is complete and a contractor has been selected.If the City is
successful in obtaining the loan,eligible engineering and construction costs will be
funded by the loan.
For Action
Approved on Consent Agenda
A7.Approval of Change Order No.1 to the Agreement with Greeley and Hansen LLC
for Water Plant 4160 V Electrical System Reliability Project (RFP 22-30)
Staff recommended the City Council authorize the City Manager to execute Change
Order No.1 to the agreement with Greeley and Hansen LLC (100 South Wacker Drive,
Suite 1400,Chicago,IL 60606)for the Water Plant 4160V Electrical System Reliability
Project (RFP 22-30)in the amount of $298,611.This will increase the overall contract
amount from $597,280.00 to $895,891.Funding for this project is from the Water Fund
(Account No.513.71.7330.62145 –722002),which has an FY 2022 and 2023 budget of
$850,000 committed to this project.The remaining budget is available from anticipated
savings of other projects,namely the Lead Paint Removal and Repainting Plan.City staff
intends to pursue a low interest loan from the Illinois Environmental Protection Agency
(IEPA)State Revolving Fund (SRF).The loan is only issued after the design is complete
and a contractor has been selected.If the City is successful in obtaining the loan,eligible
engineering and construction costs would be funded by the loan.
For Action
Approved on Consent Agenda
Page 7 of 11
M1.Page 100 of 629
Page 7 MINUTES April 24,2023
A8.Approval of Change Order No.3 to the Agreement with SmithGroup,Inc.for the
Evanston Shoreline Repairs (RFQ 21-45)
Staff recommended that City Council authorize the City Manager to execute Change
Order No.3 to the agreement with SmithGroup,Inc.,for the Evanston Shoreline Repairs
(RFQ 21-45)in the amount of $65,280.This will increase the overall contract amount
from $376,520 to $441,800.This change order includes a time extension of 397 days,
extending the contract completion deadline from November 30,2023,to December 31,
2024.Funding is provided from the Capital Improvement Fund 2021 General Obligation
Bonds in the amount of $23,800 and from the 2020 Good Neighbor Funds in the amount
of $41,480.A detailed financial analysis is included in the attached memo.
Motion:Councilmember Harris
Second:Councilmember Wynne
Councilmember Kelly moved to table.
Motion failed for lack of a second
For Action
Approved 7-1-1
Ayes:Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Burns
Nayes:Kelly
Absent:Geracaris
(IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE
P1.Preservation Commission Annual Report
Staff recommended the City Council review and place on file the 2022
Preservation Commission Annual Report and Preserve 2040.
Accept and Place on File
Approved on Consent Agenda
P2.Ordinance 33-O-23,Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue,the Museum Residences on Oak
(formerly King Home)
The Land Use Commission recommended the adoption of Ordinance 33-
O-23,a Special Use for an Apartment Hotel in the R6 General
Residential District at 1555 Oak Avenue,commonly known as the
Museum Residences on Oak (formerly King Home).The proposed
special use meets the Standards for Approval for special uses.
For Action
Tabled in committee to May 8, 2023
Page 8 of 11
M1.Page 101 of 629
Page 8 MINUTES April 24,2023
P3.Ordinance 41-O-23,amending Title 4 -Building Regulations of the
City Code,striking Chapter 14,Design and Project Review (DAPR).
The Community Development Department recommended approval of
Ordinance 41-O-23,removing Title 4,Chapter 14,Design and Project
Review (DAPR).
Motion:Councilmember Sufferdin
Second:Councilmember Wynne
Councilmember Sufferdin moved to suspend the rules to allow for introduction
and action.
Motion:Councilmember Sufferdin
Second:Councilmember Kelly
Approved 8-0-1
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Burns
Nayes:None
Absent:Geracaris
For Introduction and Action
Approved 8-0-1
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Burns
Nayes:None
Absent:Geracaris
P4.Ordinance 20-O-23,Amending Title 6 of the City Code Relating to
Cannabis Consumption Lounges
The Land Use Commission recommended denial of Ordinance 20-O-23,
a text amendment to the Zoning Ordinance to establish zoning
regulations for cannabis consumption lounges.The Land Use
Commission found the text amendment does not meet the Standards for
Approval for amendments,specifically that the proposal is not consistent
with the goals,objectives,and policies of the Comprehensive General
Plan,and that the request may have an adverse effect on the value of
adjacent properties.
For Action
Defeated in Committee
Page 9 of 11
M1.Page 102 of 629
Page 9 MINUTES April 24,2023
(X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE
HS1.Ordinance 21-O-23,Amending Portions of the City Code of
Evanston,Title 8,Chapter 18 “Clean Air Act –Smoking”to Allow
Cannabis Smoking Establishments in Evanston.
Councilmember Reid and the Human Services Committee recommended
the adoption of Ordinance 21-O-23,Amending Portions of the City
Code of Evanston,Title 8,Chapter 18,“Clean Air Act –Smoking.”
For Introduction
Tabled
(XI)CONSENT AGENDA -FINANCE &BUDGET COMMITTEE
FB1.Ordinance 40-O-23 Authorizing the City of Evanston City Manager to Reduce the
Total Fiscal Year 2022 Budget by $34,438,897,to a New Total of $325,994,623
Staff and the Finance and Budget Committee recommended the City Council adopt
Ordinance 40-O-23,authorizing the City of Evanston City Manager to reduce the total
Fiscal Year 2022 budget by $34,438,897 to a new total of $325,994,623.
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
For Introduction
Approved 7-1-1
835
(XII)CALL OF THE WARDS
Ward 1:No Report
Ward 2:Report
Ward 3:Report
Ward 4:Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:Report
Page 10 of 11
M1.Page 103 of 629
Page 10 MINUTES April 24,2023
Ward 9:Absent
(XIII)EXECUTIVE SESSION-10:21 p.m
(XIV)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive
Session pursuant to 5 ILCS 120/2(a)to discuss agenda items the purchase or lease of real
property for the use of the public body,litigation and personnel.The agenda items are
permitted subjects to be considered in Executive Session and are enumerated exceptions
under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a),(c)(5),(c)11 and (c)1.
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
Convene into Executive Session 10:21 p.m.
Motion Passed 7 -0-1
Yes Vote:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Suffredin
No Vote:
None Absent:Geracaris
(XIV)ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 11:30 p.m.
Page 11 of 11
M1.Page 104 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity.
Date: May 8, 2023
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of April
10, 2023, through April 23, 2023, in the amount of $3,453,639.78 and the Bills List for May 09,
2023, in the amount of $2,694,699.30 and credit card activity for the period ending March 26,
2023, in the amount of $185,767.55.
Council Action:
For Action
Summary:
Payroll – April 10, 2023, through April 23, 2023, $ 3,453,639.78
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 9, 2023, FY23, $ 2,694,699.30
General Fund Amount – Bills list $ 378,071.69
General Fund Amount-Adv.Checks $ 27,835.49
$ 405,907.18
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 6,148,339.08
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
05.09.2023 FY23 BILLS LIST
March 2023 Transactions
A1.Page 105 of 629
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103547 - MSF GRAPHICS, INC.05/09/2023 05/02/2023 514.93
Invoice Transactions 1 $514.93
259711 - EYE MED VISION CARE 05/09/2023 05/02/2023 4,123.12
Invoice Transactions 1 $4,123.12
123581 - GUARDIAN 05/09/2023 05/02/2023 19,849.78
106088 - METLIFE SMALL BUSINESS CENTER 05/09/2023 05/02/2023 18,934.61
Invoice Transactions 2 $38,784.39
19658 - COOKSEY, J 05/09/2023 05/02/2023 11.80
19661 - DOERNBERGER, MARY 05/09/2023 05/02/2023 309.62
19657 - FRENTZAS, SOTERIOS 05/09/2023 05/02/2023 225.99
19659 - KEREBEL, ERWAN 05/09/2023 05/02/2023 146.13
19660 - MARTIN & CHRISTINA BRANDT 05/09/2023 05/02/2023 20.60
Invoice Transactions 5 $714.14
100310 - ANDERSON PEST SOLUTIONS 05/09/2023 05/02/2023 1,375.00
101192 - CONSERV FS 05/09/2023 05/02/2023 1,488.00
101192 - CONSERV FS 05/09/2023 05/02/2023 552.50
101192 - CONSERV FS 05/09/2023 05/02/2023 315.00
Invoice Transactions 4 $3,730.50
10407 - NORTHWESTERN UNIVERSITY 05/09/2023 05/02/2023 90.00
Invoice Transactions 1 $90.00
12151 - MULTILINGUAL CONNECTIONS LLC 05/09/2023 05/02/2023 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 05/09/2023 05/02/2023 175.00
Invoice Transactions 2 $350.00
Invoice Transactions 3 $440.00
299167 - MWM CONSULTING GROUP, INC.05/09/2023 05/02/2023 7,000.00
Invoice Transactions 1 $7,000.00
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 39.00
Invoice Transactions 1 $39.00
Invoice Transactions 2 $7,039.00
210313 - JAY MAGIDSON 05/09/2023 05/02/2023 1,000.00
Invoice Transactions 1 $1,000.00
14374 - ACCOUNTING PRINCIPALS 05/09/2023 05/02/2023 253.50
14374 - ACCOUNTING PRINCIPALS 05/09/2023 05/02/2023 2,683.50
14374 - ACCOUNTING PRINCIPALS 05/09/2023 05/02/2023 1,350.56
Invoice Transactions 3 $4,287.56
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 (19.99)
Invoice Transactions 1 ($19.99)
Invoice Transactions 5 $5,267.57
268935 - JEFFREY D. GREENSPAN 05/09/2023 05/02/2023 4,810.00
19066 - JOHNSON, JOHNSON & ASSOCIATES, LLC C/O ELI JOHNSON 05/09/2023 05/02/2023 3,330.00
Invoice Transactions 2 $8,140.00
Invoice Transactions 2 $8,140.00
19639 - JOSE TOMAS ALFARO LANDSCAPING 05/09/2023 05/02/2023 1,406.79
Invoice Transactions 1 $1,406.79
101716 - EVANSTON BLUE PRINT CO., INC.05/09/2023 05/02/2023 218.75
Invoice Transactions 1 $218.75
Invoice Transactions 2 $1,625.54
Invoice Transactions 14 $22,512.11
15421 - ROYAL REPORTING SERVICES, INC.05/09/2023 05/02/2023 570.20
15421 - ROYAL REPORTING SERVICES, INC.05/09/2023 05/02/2023 404.90
Invoice Transactions 2 $975.10
122375 - LAW BULLETIN PUBLISHING COMPANY 05/09/2023 05/02/2023 155.00
Invoice Transactions 1 $155.00
Invoice Transactions 3 $1,130.10
Invoice Transactions 3 $1,130.10
18754 - GMP INVESTIGATIONS INC. DBA GMP SUPPORT & SERVICES 05/09/2023 05/02/2023 4,950.00
13247 - STANARD & ASSOCIATES 05/09/2023 05/02/2023 3,150.00
Invoice Transactions 2 $8,100.00
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 39.00
Invoice Transactions 1 $39.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 11.19
Invoice Transactions 1 $11.19
Invoice Transactions 4 $8,150.19
18838 - NANO TECH COMPUTER SERVICES LLC 05/09/2023 05/02/2023 1,000.00
18838 - NANO TECH COMPUTER SERVICES LLC 05/09/2023 05/02/2023 1,045.44
18838 - NANO TECH COMPUTER SERVICES LLC 05/09/2023 05/02/2023 1,045.44
Invoice Transactions 3 $3,090.88
321333 - HEARTLAND BUSINESS SYSTEMS 05/09/2023 05/02/2023 1,097.50
Invoice Transactions 1 $1,097.50
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/09/2023 05/02/2023 1,389.60
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/09/2023 05/02/2023 3,055.91
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 05/09/2023 05/02/2023 2,955.79
Invoice Transactions 3 $7,401.30
154298 - PEERLESS NETWORK, INC.05/09/2023 05/02/2023 18,709.09
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/09/2023 05/02/2023 2,250.00
Invoice Transactions 2 $20,959.09
Invoice Transactions 9 $32,548.77
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 75.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 75.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 75.00
Invoice Transactions 3 $225.00
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
BOOT 4/25
BOOT 4/13
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 62451 - TOWING AND BOOTING CONTRACTS
BOOT 4/25
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES MAY 2023
COMMUNICATIONS SERVICES - IT
Account 64505 - TELECOMMUNICATIONS Totals
SUPPLIES/SERVICE FOR COPIERS & PRINTERS
SUPPLIES/SERVICE FOR COPIERS & PRINTERS
SUPPLIES/SERVICE FOR COPIERS & PRINTERS
Account 62380 - COPY MACHINE CHARGES Totals
Account 62340 - IT COMPUTER SOFTWARE
MONTHLY MICROSOFT AGREEMENT
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62380 - COPY MACHINE CHARGES
Account 62185 - CONSULTING SERVICES
IT CONSULTING SERVICES
IT CONSULTING SERVICES
IT CONSULTING SERVICES
Account 62185 - CONSULTING SERVICES Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
BUSINESS CARDS FOR TAMAYO
Account 62210 - PRINTING Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
EMPLOYMENT BACKGROUND CHECKS-GMP INVESTIGATIONS INC.
EMPLOYMENT TESTING - STANARD
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62210 - PRINTING
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LEGAL RESEARCH PACKAGE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62345 - COURT COST/LITIGATION
TRANSCRIPTION SERVICES - ROCHMAN
TRANSCRIPTION SERVICES - ROCHMAN
Account 62345 - COURT COST/LITIGATION Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS
PRINTED MATERIALS FOR EVANSTON ASPA MAY MART EVENT
Account 65522 - BUSINESS DISTRICT IMPROVEMENTS Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62664 - ENTREPRENEURSHIP SUPPORT
ENTREPRENEURSHIP SUPPORT GRANT FOR ELECTRIC LEAF BLOWERS
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES RETURN
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Account 61060 - SEASONAL EMPLOYEES
OFFICE ASSISTANT
OFFICE ASSISTANT
OFFICE ASSISTANT
Account 61060 - SEASONAL EMPLOYEES Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 51620 - REAL ESTATE TRANSFER TAX
OVERPAID TRANSFER TAX
Account 51620 - REAL ESTATE TRANSFER TAX Totals
Account 65095 - OFFICE SUPPLIES
BUSINESS CARDS FOR JESS TAPIA
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1555 - FINANCIAL ADMINISTRATION Totals
Business Unit 1555 - FINANCIAL ADMINISTRATION
Account 62185 - CONSULTING SERVICES
CONSULTING SERVICE 2022
Account 62185 - CONSULTING SERVICES Totals
TRANSLATION - E NEWS 4.20.23
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
WORK-STUDY WINTER QUARTER
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62490 - OTHER PROGRAM COSTS
TRANSLATION FOR E-NEWS 4-13-23
Account 41223 - RSRV - FIELD USE FEES REC Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1510 - PUBLIC INFORMATION
Account 61060 - SEASONAL EMPLOYEES
Account 41223 - RSRV - FIELD USE FEES REC
PEST CONTROL
ATHLETIC FIELD PAINT
ATHLETIC FIELD MAINTENANCE SUPPLIES
ATHLETIC FIELD MAINTENANCE SUPPLIES
OVERPAID WATER
OVERPAID WATER
OVERPAID WATER
Account 22700 - DUE TO CUSTOMERS Totals
Account 21640 - DENTAL INSURANCE Totals
Account 22700 - DUE TO CUSTOMERS
OVERPAID WATER
OVERPAID WATER
Account 21639 - VISION INSURANCE DEDUCTI Totals
Account 21640 - DENTAL INSURANCE
GUARDIAN DENTAL MONTHLY INVOICE
METLIFE MONTHLY INVOICE
BROWN ENVELOPES BLACK CITY LOGO
Account 13040 - INVENTORY OF SUPPLIES Totals
Account 21639 - VISION INSURANCE DEDUCTI
EYEMED MONTHLY INVOICE
Invoice Description
Fund 100 - GENERAL FUND
Account 13040 - INVENTORY OF SUPPLIES
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Page 2 of 40
A1.Page 106 of 629
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
130931 - GALLS INCORPORATED 05/09/2023 05/02/2023 53.31
292557 - SILK SCREEN EXPRESS, INC.05/09/2023 05/02/2023 107.00
Invoice Transactions 2 $160.31
Invoice Transactions 5 $385.31
100162 - ALARM DETECTION SYSTEMS, INC.05/09/2023 05/02/2023 185.49
100401 - COMCAST CABLE 05/09/2023 05/02/2023 47.36
12792 - UNIFIRST CORPORATION 05/09/2023 05/02/2023 194.22
12792 - UNIFIRST CORPORATION 05/09/2023 05/02/2023 121.12
12792 - UNIFIRST CORPORATION 05/09/2023 05/02/2023 121.12
12792 - UNIFIRST CORPORATION 05/09/2023 05/02/2023 121.12
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 05/09/2023 05/02/2023 5,673.98
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 05/09/2023 05/02/2023 385.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 05/09/2023 05/02/2023 3,860.48
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 05/09/2023 05/02/2023 1,821.00
105305 - UNITED STATES FIRE PROTECTION 05/09/2023 05/02/2023 8,483.62
Invoice Transactions 11 $21,014.51
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 764.00
Invoice Transactions 1 $764.00
101063 - CINTAS FIRST AID & SUPPLY 05/09/2023 05/02/2023 35.29
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 6,754.00
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 05/09/2023 05/02/2023 3,348.00
Invoice Transactions 3 $10,137.29
103744 - NICOR 05/09/2023 05/02/2023 520.44
103744 - NICOR 05/09/2023 05/02/2023 359.10
103744 - NICOR 05/09/2023 05/02/2023 266.46
103744 - NICOR 05/09/2023 05/02/2023 850.39
103744 - NICOR 05/09/2023 05/02/2023 419.60
103744 - NICOR 05/09/2023 05/02/2023 1,090.67
103744 - NICOR 05/09/2023 05/02/2023 1,345.55
103744 - NICOR 05/09/2023 05/02/2023 390.63
103744 - NICOR 05/09/2023 05/02/2023 464.27
103744 - NICOR 05/09/2023 05/02/2023 360.77
Invoice Transactions 10 $6,067.88
292557 - SILK SCREEN EXPRESS, INC.05/09/2023 05/02/2023 46.00
Invoice Transactions 1 $46.00
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/09/2023 05/02/2023 796.12
Invoice Transactions 1 $796.12
100050 - ABLE DISTRIBUTORS 05/09/2023 05/02/2023 18.48
106599 - CHEMSEARCH 05/09/2023 05/02/2023 147.50
101624 - ELECTRONIC ENTRY SYSTEMS INC.05/09/2023 05/02/2023 1,381.25
104395 - RIDDIFORD ROOFING COMPANY 05/09/2023 05/02/2023 2,847.95
104395 - RIDDIFORD ROOFING COMPANY 05/09/2023 05/02/2023 932.60
104395 - RIDDIFORD ROOFING COMPANY 05/09/2023 05/02/2023 3,140.22
105150 - TK ELEVATOR 05/09/2023 05/02/2023 942.64
105150 - TK ELEVATOR 05/09/2023 05/02/2023 694.07
105150 - TK ELEVATOR 05/09/2023 05/02/2023 538.00
Invoice Transactions 9 $10,642.71
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 116.95
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 164.17
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 (13.39)
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 13.39
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 112.17
Invoice Transactions 5 $393.29
Invoice Transactions 41 $49,861.80
Invoice Transactions 59 $90,946.07
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 98.87
Invoice Transactions 1 $98.87
Invoice Transactions 1 $98.87
16985 - GARY GERDES 05/09/2023 05/02/2023 10,274.21
Invoice Transactions 1 $10,274.21
101631 - ELEVATOR INSPECTION SERVICE 05/09/2023 05/02/2023 50.00
Invoice Transactions 1 $50.00
Invoice Transactions 2 $10,324.21
Invoice Transactions 3 $10,423.08
291625 - THE PRINTED WORD, INC.05/09/2023 05/02/2023 35.00
291625 - THE PRINTED WORD, INC.05/09/2023 05/02/2023 70.00
Invoice Transactions 2 $105.00
19438 - CLARK HILL PLC 05/09/2023 05/02/2023 3,780.50
18181 - GUARDIAN ALLICANCE TECHNOLOGIES 05/09/2023 05/02/2023 1,120.00
17340 - SHRED FIRST INC 05/09/2023 05/02/2023 567.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/09/2023 05/02/2023 646.85
Invoice Transactions 4 $6,114.35
11411 - MID-STATES ORGANIZED CRIME INFORMATION CENTER 05/09/2023 05/02/2023 250.00
Invoice Transactions 1 $250.00
101729 - EVANSTON FUNERAL & CREMATION 05/09/2023 05/02/2023 900.00
Invoice Transactions 1 $900.00
101143 - COMED 05/09/2023 05/02/2023 16.68
101143 - COMED 05/09/2023 05/02/2023 38.28
101143 - COMED 05/09/2023 05/02/2023 28.88
Invoice Transactions 3 $83.84
Invoice Transactions 11 $7,453.19
101718 - EVANSTON CAR WASH & DETAIL CENTER 05/09/2023 05/02/2023 410.00
102984 - LAUNDRY WORLD 05/09/2023 05/02/2023 84.00
Invoice Transactions 2 $494.00
102667 - J. G. UNIFORMS, INC 05/09/2023 05/02/2023 771.65
102667 - J. G. UNIFORMS, INC 05/09/2023 05/02/2023 129.65
102667 - J. G. UNIFORMS, INC 05/09/2023 05/02/2023 50.00
102667 - J. G. UNIFORMS, INC 05/09/2023 05/02/2023 50.00
102667 - J. G. UNIFORMS, INC 05/09/2023 05/02/2023 179.50
104618 - SCHWEIZER EMBLEM COMPANY 05/09/2023 05/02/2023 449.85
16782 - VELOCITY SYSTEMS 05/09/2023 05/02/2023 129.09
16782 - VELOCITY SYSTEMS 05/09/2023 05/02/2023 842.78
16782 - VELOCITY SYSTEMS 05/09/2023 05/02/2023 817.78
Invoice Transactions 9 $3,420.30
Invoice Transactions 11 $3,914.30Business Unit 2210 - PATROL OPERATIONS Totals
UNIFORM PLACARD
UNIFORM - VEST
UNIFORM - VEST
Account 65020 - CLOTHING Totals
UNIFORM (RECRUIT)
UNIFORM
UNIFORM
UNIFORM (RECRUIT)
HONOR GUARD PATCHES
LAUNDRY SERVICE - PRISONER BLANKETS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
UNIFORM
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
CAR WASH SERVICES
ELECTRICITY - CAMERAS (3/1 - 3/30)
ELECTRICITY - CAMERAS (3/1 - 3/30)
ELECTRICITY - CAMERAS (3/1 - 3/30)
Account 64005 - ELECTRICITY Totals
Account 62490 - OTHER PROGRAM COSTS
BODY REMOVAL SERVICES
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62360 - MEMBERSHIP DUES
ANNUAL MEMBERSHIP - 2023
Account 62360 - MEMBERSHIP DUES Totals
Account 62272 - OTHER PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
ON-STIE SHREDDING SERVICE
INFORMATION CHARGES - MAR
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
PRINTING SERVICES - BUSINESS CARDS
PRINTING SERVICES - BUSINESS CARDS
Account 62210 - PRINTING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Account 61010 - REGULAR PAY Totals
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 61010 - REGULAR PAY
INTERIM BUILDING & INSPECTION SERVICES MGR APR-2023
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
CD OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
FACILITIES OFFICE SUPPLIES
FACILITIES OFFICE SUPPLIES
FACILITIES OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
FACILITIES OFFICE SUPPLIES
ROOF REPAIRS AT CIVIC CENTER
ROOF REPAIR AT RECYCLING CENTER
SERVICE AT ROBERT CROWN
WORK AT FIRE 5
WORK AT ROBERT CROWN
Account 65050 - BLDG MAINTENANCE MATERIAL
FREIGHT CHARGES
FREE FLOW 25 AGREEMENT 2020 ASBURY
PROGRAMMING AND REPAIRS OF GATE FOR PRCS
ROOF REPAIRS AT RECYCLING CENTER
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
UTILITIES-NICOR MAR23
Account 64015 - NATURAL GAS Totals
Account 65020 - CLOTHING
UNIFORMS FOR FFM STAFF
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
Account 64015 - NATURAL GAS
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
FIRST AID CABINET REFILL
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
BUILDING AUTOMATION SYSTEMS - HVAC VARIOUS CITY FACILITIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 62360 - MEMBERSHIP DUES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
INSPECTION AT 2020 ASBURY
INSPECTION AT EPD
NOYES FIRE SPRINKLER SYSTEM REPAIRS
Account 62225 - BLDG MAINTENANCE SERVICES Totals
MAT CLEANING SERVICE - SERVICE CENTER SOURCE WELL #040920-UFC
MAT CLEANING SERVICE - SERVICE CENTER SOURCE WELL #040920-UFC
MAT CLEANING SERVICE - SERVICE CENTER SOURCE WELL #040920-UFC
REPAIRS AT PD
SPRINKLER INSPECTION AT PD
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
QUARTERLY (MAY-JUL) CHARGES FOR ANIMAL SHELTER ALARMS
UTILITIES COMCAST 2100 RIDGE MAY 23
MAT CLEANING SERVICE - CIVIC CENTER SOURCE WELL #040920-UFC
PEO CLOTHING
CLOTHING
Account 65020 - CLOTHING Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Account 65020 - CLOTHING
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Page 3 of 40
A1.Page 107 of 629
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
167307 - NET TRANSCRIPTS, INC.05/09/2023 05/02/2023 78.84
Invoice Transactions 1 $78.84
Invoice Transactions 1 $78.84
18456 - AMANDA FERNANDEZ 05/09/2023 05/02/2023 150.00
101008 - CHICAGO POLICE DEPT.05/09/2023 05/02/2023 4,772.00
101132 - COLLEGE OF DUPAGE 05/09/2023 05/02/2023 95.00
101132 - COLLEGE OF DUPAGE 05/09/2023 05/02/2023 14,427.00
101132 - COLLEGE OF DUPAGE 05/09/2023 05/02/2023 149.00
213295 - Daniel G. Keeler 05/09/2023 05/02/2023 390.00
128857 - HEIDI BERNHARDT 05/09/2023 05/02/2023 150.00
14830 - JACQUELINE HERRERA 05/09/2023 05/02/2023 150.00
Invoice Transactions 8 $20,283.00
100401 - COMCAST CABLE 05/09/2023 05/02/2023 121.13
Invoice Transactions 1 $121.13
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 (124.95)
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 65.56
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 226.11
102673 - JACKSON-HIRSCH, INC.05/09/2023 05/02/2023 217.51
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 60.24
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 117.80
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 6.49
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 134.54
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 104.97
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 59.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 54.59
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 133.78
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 22.24
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 46.41
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 75.69
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 53.34
Invoice Transactions 16 $1,254.31
206940 - ULINE 05/09/2023 05/02/2023 2,398.62
Invoice Transactions 1 $2,398.62
Invoice Transactions 26 $24,057.06
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 50.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 11,570.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 2,324.46
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 535.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 135.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 85.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 121.00
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 10.00
Invoice Transactions 8 $14,830.46
Invoice Transactions 8 $14,830.46
100310 - ANDERSON PEST SOLUTIONS 05/09/2023 05/02/2023 62.87
Invoice Transactions 1 $62.87
103744 - NICOR 05/09/2023 05/02/2023 422.70
Invoice Transactions 1 $422.70
Invoice Transactions 2 $485.57
120044 - ARROWHEAD FORENSIC 05/09/2023 05/02/2023 637.54
Invoice Transactions 1 $637.54
Invoice Transactions 1 $637.54
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 3,313.00
101134 - COLLEY ELEVATOR CO.05/09/2023 05/02/2023 215.00
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 4,132.00
Invoice Transactions 3 $7,660.00
101062 - CINTAS 05/09/2023 05/02/2023 70.70
101062 - CINTAS 05/09/2023 05/02/2023 70.70
101062 - CINTAS 05/09/2023 05/02/2023 70.70
Invoice Transactions 3 $212.10
Invoice Transactions 6 $7,872.10
Invoice Transactions 66 $59,329.06
16991 - AHA ECC DISTRIBUTION 05/09/2023 05/02/2023 288.90
16991 - AHA ECC DISTRIBUTION 05/09/2023 05/02/2023 2.95
16991 - AHA ECC DISTRIBUTION 05/09/2023 05/02/2023 244.00
16991 - AHA ECC DISTRIBUTION 05/09/2023 05/02/2023 1,292.00
Invoice Transactions 4 $1,827.85
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 64.75
Invoice Transactions 1 $64.75
Invoice Transactions 5 $1,892.60
303136 - Zachary D Cascarano 05/09/2023 05/02/2023 41.00
Invoice Transactions 1 $41.00
100316 - ANDRES MEDICAL BILLING 05/09/2023 05/02/2023 7,068.61
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 641.00
Invoice Transactions 2 $7,709.61
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 129.85
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 131.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 192.85
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 386.65
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 59.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 89.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 69.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 147.85
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 137.85
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 29.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 72.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 31.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 232.35
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 175.70
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 54.85
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 37.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 29.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 74.99
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 74.99
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 119.85
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
AMBULANCE CHARGES MAR 2023
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65020 - CLOTHING
Account 62360 - MEMBERSHIP DUES
FIREFIGHTER REIMBURSEMENT
Account 62360 - MEMBERSHIP DUES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2315 - FIRE SUPPRESSION
CPR INSTRUCTION MATERIALS
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65095 - OFFICE SUPPLIES
FIRE OFFICE DEPOT 2023
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65010 - BOOKS, PUBLICATIONS, MAPS
CPR INSTRUCTION MATERIALS
CPR INSTRUCTION MATERIALS
CPR INSTRUCTION MATERIALS
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
FLOOR MATS
FLOOR MATS
FLOOR MATS
Account 65125 - OTHER COMMODITIES Totals
ELEVATOR INSPECTION
CLEANING SERVICES - APRIL 2023
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65125 - OTHER COMMODITIES
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Business Unit 2291 - PROPERTY BUREAU
Account 65125 - OTHER COMMODITIES
FORENSIC SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
GAS - ANIMAL SHELTER (MAR 23)
Account 64015 - NATURAL GAS Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Account 62225 - BLDG MAINTENANCE SERVICES
PEST CONTROL - ANIMAL SHELTER
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 64015 - NATURAL GAS
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Business Unit 2280 - ANIMAL CONTROL
TOW & HOOK (MILEAGE & STORAGE)
TOW & HOOK
TOW & HOOK
TOW & HOOK
TOW & HOOK / CLEANUP
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
LOCKOUT
STORAGE COSTS - MARCH 2023 INVENTORY
STORAGE COSTS
STORAGE SHELVING / RACKS
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Account 65625 - FURNITURE & FIXTURES
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES RETURN
OFFICE SUPPLIES
OFFICE SUPPLIES
RECORDS BUREAU SUPPLIES
Account 64565 - CABLE - VIDEO
CABLE SERVICE (4/8 - 5/7)
Account 64565 - CABLE - VIDEO Totals
TRAINING - MANUAL BREACHING
TRAINING / TRAVEL EXPENSES
MEAL ALLOWANCE - SPI HOMICIDE INVESTIGATION
MEAL ALLOWANCE - SPI HOMICIDE INVESTIGATION
Account 62295 - TRAINING & TRAVEL Totals
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - SPI HOMICIDE INVESTIGATION
BASIC METROPOLITAN TRAINING PROGRAM
TRAINING - TASER SLEA
BASIC ACADEMY
Account 62770 - MISCELLANEOUS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
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Page 4 of 40
A1.Page 108 of 629
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 59.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 69.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 29.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 32.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 9.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 54.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 59.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 339.85
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 125.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 74.75
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 123.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 94.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 28.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 91.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 91.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 196.55
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 31.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 16.00
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 199.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 199.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 34.50
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 69.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 52.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 52.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 180.00
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 69.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 84.75
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 65.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 129.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 59.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 145.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 131.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 45.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 82.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 52.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 57.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 125.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 125.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 99.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 26.00
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 69.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 31.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 155.00
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 95.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 25.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 49.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 49.95
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 109.90
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 261.75
11435 - TODAY'S UNIFORMS INC. 05/09/2023 05/02/2023 31.90
Invoice Transactions 80 $7,350.18
18599 - STATE CHEMICAL SOLUTIONS 05/09/2023 05/02/2023 413.76
18599 - STATE CHEMICAL SOLUTIONS 05/09/2023 05/02/2023 271.70
18599 - STATE CHEMICAL SOLUTIONS 05/09/2023 05/02/2023 203.65
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 214.81
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 140.95
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 119.38
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 89.90
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 18.02
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 54.93
Invoice Transactions 9 $1,527.10
18230 - TELEFLEX LLC 05/09/2023 05/02/2023 610.50
18230 - TELEFLEX LLC 05/09/2023 05/02/2023 610.50
Invoice Transactions 2 $1,221.00
312602 - HONEYWELL ANALYTICS, INC.05/09/2023 05/02/2023 1,300.00
103561 - MUNICIPAL EMERGENCY SERVICES 05/09/2023 05/02/2023 861.20
Invoice Transactions 2 $2,161.20
100158 - AIR ONE EQUIPMENT 05/09/2023 05/02/2023 75.00
100158 - AIR ONE EQUIPMENT 05/09/2023 05/02/2023 696.00
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 890.23
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 461.83
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 29.40
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 92.00
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 1,059.50
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 6,131.76
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 05/09/2023 05/02/2023 430.00
Invoice Transactions 9 $9,865.72
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 300.00
245587 - SUBURBAN ACCENTS, INC.05/09/2023 05/02/2023 1,750.00
120238 - VILLAGE OF WILMETTE 05/09/2023 05/02/2023 5,388.07
Invoice Transactions 3 $7,438.07
Invoice Transactions 108 $37,313.88
Invoice Transactions 113 $39,206.48
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 54.44
Invoice Transactions 1 $54.44
Invoice Transactions 1 $54.44
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 119.00
Invoice Transactions 1 $119.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 (37.59)
Invoice Transactions 1 ($37.59)
Invoice Transactions 2 $81.41
Invoice Transactions 3 $135.85
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 .99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 52.18
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 183.77
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 24.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 13.19
Invoice Transactions 5 $275.12
Invoice Transactions 5 $275.12
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES RETURN
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 62490 - OTHER PROGRAM COSTS
LEAF BLOWER POSTCARDS
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Account 65125 - OTHER COMMODITIES
FIRE VEHICLE DECALS
FIRE WATER VEHICLE DECALS
JOINT BOAT MAINTENANCE COSTS
FIRE PROTECTIVE GEAR
FIRE PROTECTIVE GEAR
FIRE PROTECTIVE GEAR
FIRE PROTECTIVE GEAR
Account 65090 - SAFETY EQUIPMENT Totals
FIRE HELMET PARTS
FIRE HELMET PARTS
FIRE PROTECTIVE GEAR
FIRE PROTECTIVE GEAR
FIRE PROTECTIVE GEAR
EQUIPMENT MAINTENANCE
EQUIPMENT BATTERIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
AMBULANCE TOOLS
AMBULANCE TOOLS
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65075 - MEDICAL & LAB SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
Run by Tera Davis on 05/02/2023 03:04:18 PM
Page 5 of 40
A1.Page 109 of 629
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
101143 - COMED 05/09/2023 05/02/2023 220.68
101143 - COMED 05/09/2023 05/02/2023 236.89
101143 - COMED 05/09/2023 05/02/2023 35.94
Invoice Transactions 3 $493.51
103744 - NICOR 05/09/2023 05/02/2023 90.73
103744 - NICOR 05/09/2023 05/02/2023 313.70
103744 - NICOR 05/09/2023 05/02/2023 266.24
103744 - NICOR 05/09/2023 05/02/2023 148.55
103744 - NICOR 05/09/2023 05/02/2023 96.71
103744 - NICOR 05/09/2023 05/02/2023 173.68
103744 - NICOR 05/09/2023 05/02/2023 50.00
103744 - NICOR 05/09/2023 05/02/2023 260.40
Invoice Transactions 8 $1,400.01
Invoice Transactions 11 $1,893.52
100408 - ATHLETICA, INC.05/09/2023 05/02/2023 2,208.93
100408 - ATHLETICA, INC.05/09/2023 05/02/2023 110.95
Invoice Transactions 2 $2,319.88
15844 - DUAL TEMP COMPANIES OF IL 05/09/2023 05/02/2023 3,828.27
Invoice Transactions 1 $3,828.27
18810 - BRENDAN BEHAN 05/09/2023 05/02/2023 6,896.40
11642 - LILY CIGAN 05/09/2023 05/02/2023 140.00
18767 - MAUREEN FOGERTY 05/09/2023 05/02/2023 324.00
Invoice Transactions 3 $7,360.40
103744 - NICOR 05/09/2023 05/02/2023 5,430.61
Invoice Transactions 1 $5,430.61
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 576.76
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 224.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/09/2023 05/02/2023 846.88
12792 - UNIFIRST CORPORATION 05/09/2023 05/02/2023 72.42
Invoice Transactions 4 $1,720.06
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 137.76
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 119.98
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 104.13
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 59.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 39.95
Invoice Transactions 5 $461.81
Invoice Transactions 16 $21,121.03
10273 - EVP ACADEMIES, LLC 05/09/2023 05/02/2023 1,831.20
Invoice Transactions 1 $1,831.20
103744 - NICOR 05/09/2023 05/02/2023 413.17
Invoice Transactions 1 $413.17
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 79.06
Invoice Transactions 1 $79.06
Invoice Transactions 3 $2,323.43
13750 - NETICIA BLUNT-WALDRON 05/09/2023 05/02/2023 178.50
18649 - NORTHSHORE ACUPUNCTURE CENTER 05/09/2023 05/02/2023 263.55
13568 - THOMAS SEXTON 05/09/2023 05/02/2023 54.40
17869 - STUART MATTISON 05/09/2023 05/02/2023 830.20
Invoice Transactions 4 $1,326.65
100401 - COMCAST CABLE 05/09/2023 05/02/2023 254.09
Invoice Transactions 1 $254.09
103744 - NICOR 05/09/2023 05/02/2023 433.28
Invoice Transactions 1 $433.28
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 149.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 289.46
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 31.99
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 124.54
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 128.97
Invoice Transactions 5 $724.95
Invoice Transactions 11 $2,738.97
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 05/09/2023 05/02/2023 816.00
Invoice Transactions 1 $816.00
Invoice Transactions 1 $816.00
17919 - BARBARA MEYER 05/09/2023 05/02/2023 3,318.00
17694 - BETSY MURPHY 05/09/2023 05/02/2023 3,345.60
16734 - DOGR USA LLC 05/09/2023 05/02/2023 644.00
17688 - EVELYN THOMPSON 05/09/2023 05/02/2023 1,430.20
17699 - FRANCESCA SEGAL 05/09/2023 05/02/2023 844.80
15553 - JUDITH GRUBNER 05/09/2023 05/02/2023 2,560.60
18790 - LORRAINE M WILLIAMS 05/09/2023 05/02/2023 528.00
17793 - MARGARET EMILY GUTHRIE 05/09/2023 05/02/2023 933.48
17692 - MARLA LAMPERT 05/09/2023 05/02/2023 7,328.40
18767 - MAUREEN FOGERTY 05/09/2023 05/02/2023 2,578.60
17770 - HEIDI MOKRZYCKI 05/09/2023 05/02/2023 1,120.80
16400 - NICHOLA GOSS 05/09/2023 05/02/2023 842.40
17792 - ROBIN STERLING 05/09/2023 05/02/2023 288.00
16654 - SANDY NOWARITA 05/09/2023 05/02/2023 660.80
17689 - SHAUNA BABCOCK 05/09/2023 05/02/2023 2,409.32
18619 - SUSAN MENDELSOHN 05/09/2023 05/02/2023 1,276.80
17691 - SUZANNE HOCK 05/09/2023 05/02/2023 1,908.00
10511 - VIVIAN VISSER 05/09/2023 05/02/2023 3,374.40
Invoice Transactions 18 $35,392.20
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 05/09/2023 05/02/2023 4,811.74
Invoice Transactions 1 $4,811.74
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/09/2023 05/02/2023 139.16
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/09/2023 05/02/2023 346.32
Invoice Transactions 2 $485.48
Invoice Transactions 21 $40,689.42
100310 - ANDERSON PEST SOLUTIONS 05/09/2023 05/02/2023 48.95
100310 - ANDERSON PEST SOLUTIONS 05/09/2023 05/02/2023 48.95
100310 - ANDERSON PEST SOLUTIONS 05/09/2023 05/02/2023 48.95
100310 - ANDERSON PEST SOLUTIONS 05/09/2023 05/02/2023 48.95
Invoice Transactions 4 $195.80
PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Business Unit 3080 - BEACHES
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL
PEST CONTROL
PEST CONTROL
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
CONGREGATE SENIOR MEAL PROGRAM
Account 65025 - FOOD Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
SPRING FITNESS CLASS
LINE DANCE INSTRUCTION
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65025 - FOOD
BALLET DANCE CLASSES
SPRING FITNESS CLASS
SPRING FITNESS CLASS
SPING FITNESS CLASSES
SPING FITNESS CLASSES
LINE DANCE INSTRUCTION
SPRING FITNESS
SPRING FITNESS CLASS
SPRING FITNESS CLASSES
BEMOVED DANCE CLASS
SPING FITNESS CLASSES
OVER 40 BASKETBALL
WINTER FITNESS CLASS
SPING FITNESS CLASSES
LINE DANCE INSTRUCTION
Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62505 - INSTRUCTOR SERVICES
SPRING FITNESS CLASS
Business Unit 3050 - RECREATION OUTREACH PROGRAM
Account 65025 - FOOD
SENIOR FOOD
Account 65025 - FOOD Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR MAR23
Account 64015 - NATURAL GAS Totals
SOCCER INSTRUCTOR FROM 04/21/2023 - 05/26/2023
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
FJCC CABLE BILL
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62505 - INSTRUCTOR SERVICES
INSTRUCTOR FITNESS
INSTRUCTOR
INSTRUCTOR KARATE
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR MAR23
Account 64015 - NATURAL GAS Totals
Account 65095 - OFFICE SUPPLIES
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
VOLLEYBALL CONTRACTOR
Account 62505 - INSTRUCTOR SERVICES Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
DANCE INSTRUCTOR
YOGA INSTRUCTOR
ROBERT CROWN YOGA CLASSES
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
RCCC HVAC PREVENTATIVE MAINTENANCE
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Account 62505 - INSTRUCTOR SERVICES
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
MACHINE MAINTENANCE
MACHINE MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE Totals
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 3025 - PARK UTILITIES Totals
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
UTILITIES: NICOR
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR
UTILITIES: NICOR
Business Unit 3025 - PARK UTILITIES
Account 64005 - ELECTRICITY
UTILITIES: COMED
UTILITIES: COMED
UTILITIES: COMED
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A1.Page 110 of 629
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
103744 - NICOR 05/09/2023 05/02/2023 222.34
Invoice Transactions 1 $222.34
100691 - BORDEN DECAL CO.05/09/2023 05/02/2023 5,979.15
100691 - BORDEN DECAL CO.05/09/2023 05/02/2023 485.00
Invoice Transactions 2 $6,464.15
Invoice Transactions 7 $6,882.29
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 05/09/2023 05/02/2023 300.00
Invoice Transactions 1 $300.00
Invoice Transactions 1 $300.00
103744 - NICOR 05/09/2023 05/02/2023 333.09
Invoice Transactions 1 $333.09
Invoice Transactions 1 $333.09
103744 - NICOR 05/09/2023 05/02/2023 350.88
Invoice Transactions 1 $350.88
Invoice Transactions 1 $350.88
103744 - NICOR 05/09/2023 05/02/2023 510.88
Invoice Transactions 1 $510.88
Invoice Transactions 1 $510.88
150638 - JOAN MAZZONELLI 05/09/2023 05/02/2023 100.00
19651 - VALENZUELA, ANA MARIA 05/09/2023 05/02/2023 100.00
Invoice Transactions 2 $200.00
Invoice Transactions 2 $200.00
Invoice Transactions 81 $78,434.63
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 573.00
Invoice Transactions 1 $573.00
292557 - SILK SCREEN EXPRESS, INC.05/09/2023 05/02/2023 7,915.00
Invoice Transactions 1 $7,915.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 21.02
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 115.83
Invoice Transactions 2 $136.85
Invoice Transactions 4 $8,624.85
19405 - ASSERTIC LLC 05/09/2023 05/02/2023 750.00
Invoice Transactions 1 $750.00
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 764.00
Invoice Transactions 1 $764.00
Invoice Transactions 2 $1,514.00
101192 - CONSERV FS 05/09/2023 05/02/2023 1,200.15
13915 - VICTOR STANLEY, INC.05/09/2023 05/02/2023 6,622.00
Invoice Transactions 2 $7,822.15
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 887.00
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 382.25
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 396.75
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 447.00
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 1,083.75
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 284.00
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 30.00
282802 - INTRINSIC PERENNIAL GARDENS, INC.05/09/2023 05/02/2023 58.50
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 156.87
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 81.11
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 129.42
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 227.31
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 150.07
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 303.31
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 187.50
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 62.27
106804 - MIDWEST GROUNDCOVERS 05/09/2023 05/02/2023 58.19
Invoice Transactions 17 $4,925.30
Invoice Transactions 19 $12,747.45
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 39.00
Invoice Transactions 1 $39.00
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 955.00
Invoice Transactions 1 $955.00
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 66.43
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 238.00
Invoice Transactions 2 $304.43
Invoice Transactions 4 $1,298.43
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 382.00
Invoice Transactions 1 $382.00
292557 - SILK SCREEN EXPRESS, INC.05/09/2023 05/02/2023 182.00
292557 - SILK SCREEN EXPRESS, INC.05/09/2023 05/02/2023 335.00
Invoice Transactions 2 $517.00
Invoice Transactions 3 $899.00
100780 - OZINGA READY MIX CONCRETE INC.05/09/2023 05/02/2023 1,748.50
Invoice Transactions 1 $1,748.50
Invoice Transactions 1 $1,748.50
100375 - ARTS & LETTERS LTD.05/09/2023 05/02/2023 150.00
100375 - ARTS & LETTERS LTD.05/09/2023 05/02/2023 75.00
100375 - ARTS & LETTERS LTD.05/09/2023 05/02/2023 1,030.00
Invoice Transactions 3 $1,255.00
Invoice Transactions 3 $1,255.00
Invoice Transactions 36 $28,087.23
Invoice Transactions 391 $378,071.69Fund 100 - GENERAL FUND Totals
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65115 - TRAFFIC CONTROL SUPPLI
FABRICATION LETTERS
FABRICATION LETTERS
TEMPORARY NO PARKING SIGNS
Account 65055 - MATER. TO MAINT. IMP.
FY2023 CONCRETE
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Account 65020 - CLOTHING Totals
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals
Business Unit 4510 - STREET MAINTENANCE
Account 62360 - MEMBERSHIP DUES Totals
Account 65020 - CLOTHING
UNIFORM CLOTHING PURCHASE
UNIFORM CLOTHING PURCHASE
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4500 - INFRASTRUCTURE MAINTENANCE
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 62210 - PRINTING Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62210 - PRINTING
BUSINESS CARDS - B. NASH
CHICAGO AVE PLANTS
CIVIC CENTER PLANTS
LUNT PARK
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
OLDBERG PLANTS
TRAFFIC CIRCLE PLANTS
CHANDLER PLANTS
PLANTS
ECOLOGY PLANTS
CHANDLER PLANTS
PLANTS
CHICAGO AVE PLANTS
JENNIFER MORRIS PLANTS
ARRINGTON LAGOON PLANTS
Account 65005 - AGRI/BOTANICAL SUPPLIES
TRAFFIC CIRCLE PLANTS
ARRINGTON LAGOON PLANTS
LAKE & DODGE PLANTS
OLDBERG PLANTS
Business Unit 4330 - GREENWAYS
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
WOOD SNOW FENCE
SOLE SOURCE - PARK BENCHES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 4300 - ENVIRONMENTAL SERVICES Totals
Business Unit 4300 - ENVIRONMENTAL SERVICES
Account 62295 - TRAINING & TRAVEL
ELDT CDL TRAINING - STREETS
Account 62295 - TRAINING & TRAVEL Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Account 65020 - CLOTHING
FY2023 AFSCME UNIFORM PURCHASE
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62490 - OTHER PROGRAM COSTS
OLD LADY PROJECT READING
OLD LADY PROJECT READING
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64015 - NATURAL GAS
UTILITIES: NICOR MAR23
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Account 64015 - NATURAL GAS Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3605 - ECOLOGY CENTER
Account 64015 - NATURAL GAS
UTILITIES: NICOR APRIL 23
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Account 62490 - OTHER PROGRAM COSTS
MUSIC THERAPY
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3080 - BEACHES Totals
Business Unit 3130 - SPECIAL RECREATION
Account 64015 - NATURAL GAS Totals
Account 65110 - RECREATION SUPPLIES
BEACH PERMITS/TAGS/PASSES
DOG BEACH PASSES
Account 64015 - NATURAL GAS
UTILITIES: NICOR
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A1.Page 111 of 629
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
19161 - INTERFACE STUDIO LLC 05/09/2023 05/02/2023 8,560.00
Invoice Transactions 1 $8,560.00
Invoice Transactions 1 $8,560.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/09/2023 05/02/2023 8,410.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/09/2023 05/02/2023 3,770.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/09/2023 05/02/2023 1,232.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/09/2023 05/02/2023 1,552.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 05/09/2023 05/02/2023 4,060.00
Invoice Transactions 5 $19,025.00
Invoice Transactions 5 $19,025.00
19392 - CARLINO, CELIA 05/09/2023 05/02/2023 1,066.50
19188 - MATTHEW OUREN 05/09/2023 05/02/2023 6,624.00
19391 - MUBOYAYI, NDONA 05/09/2023 05/02/2023 6,040.00
Invoice Transactions 3 $13,730.50
Invoice Transactions 3 $13,730.50
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 381.80
18494 - ANCHORFISH PRINTING & EMBROIDERY 05/09/2023 05/02/2023 576.85
19421 - GREEN ALLEY STRATEGIES 05/09/2023 05/02/2023 2,300.00
Invoice Transactions 3 $3,258.65
Invoice Transactions 3 $3,258.65
Invoice Transactions 12 $44,574.15
Invoice Transactions 12 $44,574.15
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
T-SHIRTS FOR PARTICIPATORY BUDGETING
PARTICIPATORY BUDGETING MARKETING
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 9973 - PARTICIPATORY BUDGETING Totals
Business Unit 9971 - ARPA ADMIN Totals
Business Unit 9973 - PARTICIPATORY BUDGETING
Account 62490 - OTHER PROGRAM COSTS
PARTICIPATORY BUDGETING MARKETING
PARTICIPATORY BUDGETING COORDINATOR
PARTICIPATORY BUDGETING MANAGER
PARTICIPATORY BUDGETING FIELD MANAGER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 9950 - PERMIT SOFTWARE Totals
Business Unit 9971 - ARPA ADMIN
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Unit 9922 - BUSINESS DISTRICT STRATEGIES Totals
Business Unit 9950 - PERMIT SOFTWARE
Account 62236 - SOFTWARE MAINTENANCE
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Business Unit 9922 - BUSINESS DISTRICT STRATEGIES
Account 65515 - OTHER IMPROVEMENTS
EVANSTON THRIVES BUSINESS DISTRICT
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
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A1.Page 112 of 629
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
101143 - COMED 05/09/2023 05/02/2023 287.97
Invoice Transactions 1 $287.97
Invoice Transactions 1 $287.97
14895 - BUILDERS PAVING LLC *05/09/2023 05/02/2023 32,124.06
Invoice Transactions 1 $32,124.06
Invoice Transactions 1 $32,124.06
Invoice Transactions 2 $32,412.03
Invoice Transactions 2 $32,412.03Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 5105 - MOTOR FUEL TAX - REBUILD IL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Business Unit 5105 - MOTOR FUEL TAX - REBUILD IL
Account 65515 - OTHER IMPROVEMENTS
2022 REBUILD IL/MFT STREET RESURFACING
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
STREET LIGHTING
Account 64006 - LIGHTING Totals
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 113 of 629
205 EMERGENCY TELE(E911)FUND
Vendor G/L Date Payment Date Invoice Amount
128956 - CHRISTOPHER VOSS 05/09/2023 05/02/2023 75.00
103661 - NATIONAL EMERGENCY NUMBER ASSOCIATION 05/09/2023 05/02/2023 1,075.00
Invoice Transactions 2 $1,150.00
100987 - CHICAGO COMMUNICATIONS, LLC.05/09/2023 05/02/2023 691.00
100987 - CHICAGO COMMUNICATIONS, LLC.05/09/2023 05/02/2023 780.00
103536 - MOTOROLA SOLUTIONS, INC.05/09/2023 05/02/2023 4,595.37
103536 - MOTOROLA SOLUTIONS, INC.05/09/2023 05/02/2023 5,644.00
Invoice Transactions 4 $11,710.37
149416 - AT & T 05/09/2023 05/02/2023 89.06
Invoice Transactions 1 $89.06
Invoice Transactions 7 $12,949.43
Invoice Transactions 7 $12,949.43
Invoice Transactions 7 $12,949.43
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES - APR 23
Account 64505 - TELECOMMUNICATIONS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO MAINTENANCE (MAY 23)
ANNUAL MAINTENANCE APX4000 RADIO - 2023
STARCOME AIRTIME
STARCOM AIRTIME - APRIL 2023
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - 40 HR FIELD TRAINING
CMCP TRAINING - MAY 2023
Account 62295 - TRAINING & TRAVEL Totals
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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A1.Page 114 of 629
220 CDBG LOAN FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 05/09/2023 05/02/2023 4,500.00
Invoice Transactions 1 $4,500.00
Invoice Transactions 1 $4,500.00
Invoice Transactions 1 $4,500.00
Invoice Transactions 1 $4,500.00
Business Unit 5285 - MULTI FAM REHAB PROGRAM Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 220 - CDBG LOAN FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 5285 - MULTI FAM REHAB PROGRAM
Account 65535 - REHAB LOANS
HOUSING REHAB - CLIENT 0292
Account 65535 - REHAB LOANS Totals
Invoice Description
Fund 220 - CDBG LOAN FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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A1.Page 115 of 629
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
15955 - METROPOLITAN TENANTS ORGANIZATION 05/09/2023 05/02/2023 11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 1 $11,700.00
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 5465 - AFFORDABLE HOUSING
Account 65497 - LANDLORD-TENANT
LANDLORD TENANT SERVICES JAN-MAR 23
Account 65497 - LANDLORD-TENANT Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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A1.Page 116 of 629
330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19161 - INTERFACE STUDIO LLC 05/09/2023 05/02/2023 2,140.00
176213 - TESKA ASSOCIATES, INC.05/09/2023 05/02/2023 4,697.47
Invoice Transactions 2 $6,837.47
Invoice Transactions 2 $6,837.47
Invoice Transactions 2 $6,837.47
Invoice Transactions 2 $6,837.47
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 5860 - HOWARD RIDGE TIF
Account 62185 - CONSULTING SERVICES
BUSINESS DISTRICT STRATEGY CONSULTING SERVICES
HOWARD STREET SSA STUDY & DESIGNATION
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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A1.Page 117 of 629
335 WEST EVANSTON TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19161 - INTERFACE STUDIO LLC 05/09/2023 05/02/2023 2,140.00
Invoice Transactions 1 $2,140.00
Invoice Transactions 1 $2,140.00
Invoice Transactions 1 $2,140.00
Invoice Transactions 1 $2,140.00
Business Unit 5870 - WEST EVANSTON TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 5870 - WEST EVANSTON TIF
Account 62185 - CONSULTING SERVICES
BUSINESS DISTRICT STRATEGY CONSULTING SERVICES
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 335 - WEST EVANSTON TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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A1.Page 118 of 629
340 DEMPSTER-DODGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19161 - INTERFACE STUDIO LLC 05/09/2023 05/02/2023 1,070.00
Invoice Transactions 1 $1,070.00
Invoice Transactions 1 $1,070.00
Invoice Transactions 1 $1,070.00
Invoice Transactions 1 $1,070.00
Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 340 - DEMPSTER-DODGE TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT
Account 62185 - CONSULTING SERVICES
BUSINESS DISTRICT STRATEGY CONSULTING
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 340 - DEMPSTER-DODGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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345 CHICAGO-MAIN TIF
Vendor G/L Date Payment Date Invoice Amount
19161 - INTERFACE STUDIO LLC 05/09/2023 05/02/2023 2,140.00
Invoice Transactions 1 $2,140.00
14261 - LA PRINCIPAL 05/09/2023 05/02/2023 20,000.00
Invoice Transactions 1 $20,000.00
Invoice Transactions 2 $22,140.00
Invoice Transactions 2 $22,140.00
Invoice Transactions 2 $22,140.00
Department 99 - NON-DEPARTMENTAL Totals
Fund 345 - CHICAGO-MAIN TIF Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Account 62490 - OTHER PROGRAM COSTS
STOREFRONT MODERNIZATION PROGRAM
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3400 - CHICAGO-MAIN TIF Totals
Business Unit 3400 - CHICAGO-MAIN TIF
Account 62185 - CONSULTING SERVICES
BUSINESS DISTRICT STRATEGY CONSULTING
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 345 - CHICAGO-MAIN TIF
Department 99 - NON-DEPARTMENTAL
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365 FIVE FIFTH TIF FUND
Vendor G/L Date Payment Date Invoice Amount
19161 - INTERFACE STUDIO LLC 05/09/2023 05/02/2023 1,070.00
Invoice Transactions 1 $1,070.00
Invoice Transactions 1 $1,070.00
Invoice Transactions 1 $1,070.00
Invoice Transactions 1 $1,070.00
Business Unit 5900 - TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 365 - FIVE FIFTH TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 5900 - TIF
Account 62185 - CONSULTING SERVICES
BUSINESS DISTRICT STRATEGY CONSULTING
Account 62185 - CONSULTING SERVICES Totals
Invoice Description
Fund 365 - FIVE FIFTH TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.*05/09/2023 05/09/2023 37,254.78
102162 - GREELEY AND HANSEN *05/09/2023 05/02/2023 13,369.00
102363 - HOLABIRD & ROOT LLC *05/09/2023 05/02/2023 3,750.25
19105 - MKSK, INC.*05/09/2023 05/02/2023 1,960.00
176213 - TESKA ASSOCIATES, INC.*05/09/2023 05/02/2023 2,015.00
176213 - TESKA ASSOCIATES, INC.*05/09/2023 05/02/2023 500.00
Invoice Transactions 6 $58,849.03
278136 - LAKESHORE RECYCLING SYSTEMS 05/09/2023 05/02/2023 39.46
Invoice Transactions 1 $39.46
Invoice Transactions 7 $58,888.49
19105 - MKSK, INC.*05/09/2023 05/02/2023 4,434.56
19105 - MKSK, INC.*05/09/2023 05/02/2023 5,930.00
18951 - SALAS O'BRIEN NORTH, INC.*05/09/2023 05/02/2023 5,000.00
105115 - TESTING SERVICE CORP 05/09/2023 05/02/2023 20,000.00
Invoice Transactions 4 $35,364.56
Invoice Transactions 4 $35,364.56
100870 - CAPITOL CEMENT CO.*05/09/2023 05/02/2023 2,500.00
Invoice Transactions 1 $2,500.00
Invoice Transactions 1 $2,500.00
Invoice Transactions 12 $96,753.05
Invoice Transactions 12 $96,753.05
Business Unit 4319 - CIP CDBG Funds Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 4319 - CIP CDBG Funds
Account 65515 - OTHER IMPROVEMENTS
2022 ALLEY IMPROVEMENTS
Account 65515 - OTHER IMPROVEMENTS Totals
JAMES PARK ATHLETIC LIGHTING GEOTECHNICAL SERVICES
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
Business Unit 4122 - 2022 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
INDEPENDENCE PARK & LARIMER PARK IMPROVEMENTS PROJECT
BECK PARK EXPANSION PROJECT
HVAC FEASIBILITY STUDY: NOYES CULTURAL ARTS CENTER
Account 65515 - OTHER IMPROVEMENTS
TRASH SERVICES AT 611 SOUTH BLVD - TEMP CAT SHELTER
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
INDEPENDENCE PARK & LARIMER PARK IMPROVEMENTS PROJECT
MASON PARK EXPANSION & CHURCH/DODGE TRANSPORTATION IMPROV
EVANSTON SKATE PARK - CONSULTING SERVICES
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
OAKTON ST CORRIDOR STUDY
EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN
ANIMAL SHELTER-ARCHITECTURAL & ENGINEERING SERVICES
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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420 SPECIAL ASSESSMENT FUND
Vendor G/L Date Payment Date Invoice Amount
100870 - CAPITOL CEMENT CO.*05/09/2023 05/02/2023 13,588.84
Invoice Transactions 1 $13,588.84
Invoice Transactions 1 $13,588.84
Invoice Transactions 1 $13,588.84
Invoice Transactions 1 $13,588.84
Business Unit 6000 - SPECIAL ASSESSMENT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 420 - SPECIAL ASSESSMENT FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 6000 - SPECIAL ASSESSMENT
Account 65515 - OTHER IMPROVEMENTS
2022 ALLEY IMPROVEMENTS
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 420 - SPECIAL ASSESSMENT FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 56.76
Invoice Transactions 1 $56.76
Invoice Transactions 1 $56.76
10192 - CTA/AB 05/09/2023 05/02/2023 990.00
10192 - CTA/AB 05/09/2023 05/02/2023 990.00
Invoice Transactions 2 $1,980.00
225904 - TOTAL PARKING SOLUTIONS, INC.05/09/2023 05/02/2023 2,628.00
Invoice Transactions 1 $2,628.00
Invoice Transactions 3 $4,608.00
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 949.00
Invoice Transactions 1 $949.00
13583 - 3C PAYMENT (USA) CORP 05/09/2023 05/02/2023 162.56
18749 - SKIDATA, INC.05/09/2023 05/02/2023 1,004.00
18749 - SKIDATA, INC.05/09/2023 05/02/2023 1,248.00
Invoice Transactions 3 $2,414.56
Invoice Transactions 4 $3,363.56
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 2,120.00
215899 - MB EVANSTON SHERMAN, L.L.C.05/09/2023 05/02/2023 1,310.00
Invoice Transactions 2 $3,430.00
105150 - TK ELEVATOR 05/09/2023 05/02/2023 7,063.00
Invoice Transactions 1 $7,063.00
120286 - JOHNSON CONTROLS FIRE PROTECTION LP 05/09/2023 05/02/2023 10,552.63
Invoice Transactions 1 $10,552.63
13583 - 3C PAYMENT (USA) CORP 05/09/2023 05/02/2023 483.71
Invoice Transactions 1 $483.71
Invoice Transactions 5 $21,529.34
322695 - ECO-CLEAN MAINTENANCE 05/09/2023 05/02/2023 1,656.00
Invoice Transactions 1 $1,656.00
18749 - SKIDATA, INC.05/09/2023 05/02/2023 1,284.00
18749 - SKIDATA, INC.05/09/2023 05/02/2023 744.00
18749 - SKIDATA, INC.05/09/2023 05/02/2023 952.00
Invoice Transactions 3 $2,980.00
13583 - 3C PAYMENT (USA) CORP 05/09/2023 05/02/2023 387.36
Invoice Transactions 1 $387.36
Invoice Transactions 5 $5,023.36
Invoice Transactions 18 $34,581.02
Invoice Transactions 18 $34,581.02
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-MARCH 2023
Account 62705 - BANK SERVICE CHARGES Totals
Business Unit 7037 - MAPLE GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAPLE GARAGE SERVICE CALL 4/11
MAPLE GARAGE SERVICE CALL 4/18
MAPLE GARAGE SERVICE CALL 4/12
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7037 - MAPLE GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-MARCH 2023
Account 62705 - BANK SERVICE CHARGES Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ANNUAL SERVICE CONTRACT-SHERMAN PLAZA FIRE ALARM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
SHERMAN GARAGE JANITORIAL SERVICES MARCH 2023
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62425 - ELEVATOR CONTRACT COSTS
ELEVATOR REPAIRS-SHERMAN GARAGE
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
CREDIT & DEBIT CARD PROCESSING FEES-MARCH 2023
CHURCH GARAGE SERVICE CALL 4/10
CHURCH GARAGE PREVENTATIVE MAINTENANCE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7025 - CHURCH STREET GARAGE
BENSON AVE RENT MAY 2023
Account 62375 - RENTALS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LEASE PAYMENT 14/36-10 PAYBOXES
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62375 - RENTALS
BENSON AVE RENT JUNE 2023
Business Unit 7005 - PARKING SYSTEM MGT
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
17310 - CONCENTRIC INTEGRATION, LLC 05/09/2023 05/02/2023 3,510.49
Invoice Transactions 1 $3,510.49
19655 - COLEMAN, TIM 05/09/2023 05/02/2023 116.00
16326 - JORGE ROSALES 05/09/2023 05/02/2023 392.63
10282 - ELEANORE MEADE 05/09/2023 05/02/2023 241.90
19291 - QUINN, STEPHEN 05/09/2023 05/02/2023 242.78
151283 - THOMAS SWEENEY III 05/09/2023 05/02/2023 245.70
151283 - THOMAS SWEENEY III 05/09/2023 05/02/2023 180.00
Invoice Transactions 6 $1,419.01
103883 - ODP BUSINESS SOLUTIONS, LLC 05/09/2023 05/02/2023 189.11
Invoice Transactions 1 $189.11
Invoice Transactions 8 $5,118.61
105394 - VERIZON WIRELESS 05/09/2023 05/02/2023 114.03
Invoice Transactions 1 $114.03
Invoice Transactions 1 $114.03
10730 - MC SQUARED ENERGY 05/09/2023 05/02/2023 79,321.48
10730 - MC SQUARED ENERGY 05/09/2023 05/02/2023 506.22
10730 - MC SQUARED ENERGY 05/09/2023 05/02/2023 1,193.69
10730 - MC SQUARED ENERGY 05/09/2023 05/02/2023 19.09
10730 - MC SQUARED ENERGY 05/09/2023 05/02/2023 193.33
10730 - MC SQUARED ENERGY 05/09/2023 05/02/2023 76.08
Invoice Transactions 6 $81,309.89
103744 - NICOR 05/09/2023 05/02/2023 2,016.17
103744 - NICOR 05/09/2023 05/02/2023 69.64
Invoice Transactions 2 $2,085.81
Invoice Transactions 8 $83,395.70
106964 - EUROFINS EATON ANALYTICAL 05/09/2023 05/02/2023 62.00
106964 - EUROFINS EATON ANALYTICAL 05/09/2023 05/02/2023 20.00
Invoice Transactions 2 $82.00
217862 - ALEXANDER CHEMICAL CORPORATION 05/09/2023 05/02/2023 4,244.81
217862 - ALEXANDER CHEMICAL CORPORATION 05/09/2023 05/02/2023 10,845.00
Invoice Transactions 2 $15,089.81
Invoice Transactions 4 $15,171.81
19345 - STANDARD PRINTING COMPANY, INC.05/09/2023 05/02/2023 606.75
19345 - STANDARD PRINTING COMPANY, INC.05/09/2023 05/02/2023 134.23
Invoice Transactions 2 $740.98
Invoice Transactions 2 $740.98
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 955.00
Invoice Transactions 1 $955.00
Invoice Transactions 1 $955.00
Invoice Transactions 24 $105,496.13
Invoice Transactions 24 $105,496.13
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 62360 - MEMBERSHIP DUES Totals
FY2023 UTILITY BILL PRINT & MAIL
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO
FY2023 UTILITY BILL PRINT & MAIL
Account 65015 - CHEMICALS/ SALT
LIQUID ALUMINUM SULFATE (PER SPEC)
HYDROFLUOROSILICIC ACID (PER SPEC)
Account 65015 - CHEMICALS/ SALT Totals
Account 62465 - OUTSIDE LABARATORY COSTS
FY 2023 LABORATORY TESTING - ROUTINE
FY 2023 LABORATORY TESTING - ROUTINE
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 64015 - NATURAL GAS Totals
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Account 64005 - ELECTRICITY Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR MAR23
UTILITIES-NICOR MAR23
UTILITIES-MC SQUARED MAR23
UTILITIES-MC SQUARED MAR23
UTILITIES-MC SQUARED MAR23
UTILITIES-MC SQUARED MAR23
UTILITIES-MC SQUARED MAR23
Business Unit 4208 - WATER BILLING Totals
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES-MC SQUARED MAR23
Business Unit 4208 - WATER BILLING
Account 64540 - TELECOMMUNICATIONS - WIRELESS
VERIZON-COMMUNICATION CHARGE MAR23
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
FY2023 OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
WATERCON 2023 REIMBURSEMENT
ISAWWA OPERATOR CLASS A LICENSE TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Account 65095 - OFFICE SUPPLIES
Account 62295 - TRAINING & TRAVEL
WATERCON 2023 REIMBURSEMENT
WATERCON 2023 REIMBURSEMENT
WATERCON 2023 REIMBURSEMENT
WATERCON 2023 REIMBURSEMENT
Business Unit 4200 - WATER PRODUCTION
Account 62245 - OTHER EQMT MAINTENANCE
SCADA INTEGRATION AND SUPPORT SERVICES
Account 62245 - OTHER EQMT MAINTENANCE Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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513 WATER DEPR IMPV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
16600 - STANTEC CONSULTING SERVICES, INC.*05/09/2023 05/02/2023 38,202.56
Invoice Transactions 1 $38,202.56
Invoice Transactions 1 $38,202.56
Invoice Transactions 1 $38,202.56
Invoice Transactions 1 $38,202.56
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
1909 RAW WATER INTAKE REPLACEMENT
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 278.76
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 282.90
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 140.07
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 278.76
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 436.08
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 68.31
13666 - BUILDERS ASPHALT, LLC 05/09/2023 05/02/2023 206.31
Invoice Transactions 7 $1,691.19
Invoice Transactions 7 $1,691.19
100870 - CAPITOL CEMENT CO.*05/09/2023 05/02/2023 4,755.59
307198 - HEY AND ASSOCIATES 05/09/2023 05/02/2023 3,328.20
Invoice Transactions 2 $8,083.79
Invoice Transactions 2 $8,083.79
Invoice Transactions 9 $9,774.98
Invoice Transactions 9 $9,774.98
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
2022 ALLEY IMPROVEMENTS
2023 ALLEY IMPROVEMENTS STORMWATER ANALYSIS
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4530 - SEWER MAINTENANCE
Account 65051 - MATERIALS - STREETS DIVISION
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
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520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102499 - ILLINOIS DEPT OF REVENUE 05/09/2023 05/09/2023 8.00
Invoice Transactions 1 $8.00
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 5,848.00
100177 - ALLEGRA PRINT & IMAGING 05/09/2023 05/02/2023 535.00
Invoice Transactions 2 $6,383.00
Invoice Transactions 3 $6,391.00
Invoice Transactions 3 $6,391.00
Invoice Transactions 3 $6,391.00
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Account 67107 - OUTREACH
CITY SERVICES GUIDE
CITY SERVICES GUIDE- SPANISH VERSION
Account 67107 - OUTREACH Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 56155 - TRASH CART SALES
SALES TAX MARCH 2023
Account 56155 - TRASH CART SALES Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
101064 - CINTAS #22 05/09/2023 05/02/2023 88.84
101064 - CINTAS #22 05/09/2023 05/02/2023 86.59
101064 - CINTAS #22 05/09/2023 05/02/2023 86.59
Invoice Transactions 3 $262.02
100273 - AMERICAN PUBLIC WORKS ASN 05/09/2023 05/02/2023 573.00
Invoice Transactions 1 $573.00
292557 - SILK SCREEN EXPRESS, INC.05/09/2023 05/02/2023 380.00
Invoice Transactions 1 $380.00
17511 - AL WARREN OIL COMPANY, INC.05/09/2023 05/02/2023 25,263.75
17511 - AL WARREN OIL COMPANY, INC.05/09/2023 05/02/2023 26,924.94
Invoice Transactions 2 $52,188.69
100003 - 1ST AYD CORPORATION 05/09/2023 05/02/2023 239.18
100075 - ACME TRUCK BRAKE & SUPPLY COMPANY 05/09/2023 05/02/2023 236.66
104011 - ALTORFER INDUSTRIES, INC.05/09/2023 05/02/2023 18.88
104011 - ALTORFER INDUSTRIES, INC.05/09/2023 05/02/2023 106.26
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 173.82
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 171.32
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 84.52
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 210.36
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 132.30
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 134.11
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 86.28
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 86.28
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 388.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 525.74
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 4.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 26.94
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 176.14
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 321.95
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 25.18
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 4.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 17.96
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 50.99
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 21.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 26.36
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 11.39
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 93.33
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 57.27
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 37.19
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 128.61
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 469.12
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 34.97
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 5.37
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 54.05
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 144.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 238.47
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 20.91
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/09/2023 05/02/2023 13.26
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 92.46
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 24.63
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 6.37
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 6.37
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 50.37
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 56.59
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 1,214.76
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 181.59
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 85.56
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 410.55
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 172.50
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 106.95
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 479.55
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 445.46
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 (38.12)
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 (172.50)
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 (311.65)
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 507.86
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 172.50
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 120.99
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 17.82
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 140.52
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 281.61
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 58.54
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 108.68
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 35.04
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 206.96
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 56.18
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 60.48
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 335.29
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 12.77
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 49.68
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 257.37
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 21.06
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 55.63
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 809.76
18598 - ARLINGTON HEIGHTS FORD 05/09/2023 05/02/2023 86.60
188151 - BILL'S AUTO & TRUCK REPAIR 05/09/2023 05/02/2023 42.43
106584 - BURRIS EQUIPMENT CO.05/09/2023 05/02/2023 (60.00)
106584 - BURRIS EQUIPMENT CO.05/09/2023 05/02/2023 107.06
106584 - BURRIS EQUIPMENT CO.05/09/2023 05/02/2023 81.52
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 180.22
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 526.31
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 458.04
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 108.88
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 88.08
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 292.74
285052 - CHICAGO PARTS & SOUND, LLC 05/09/2023 05/02/2023 1,006.70
101300 - CUMBERLAND SERVICENTER 05/09/2023 05/02/2023 180.90
101300 - CUMBERLAND SERVICENTER 05/09/2023 05/02/2023 882.67
101300 - CUMBERLAND SERVICENTER 05/09/2023 05/02/2023 910.23
101511 - DOUGLAS TRUCK PARTS 05/09/2023 05/02/2023 262.11
101511 - DOUGLAS TRUCK PARTS 05/09/2023 05/02/2023 238.50
140718 - FOSTER COACH SALES, INC.05/09/2023 05/02/2023 906.71
140718 - FOSTER COACH SALES, INC.05/09/2023 05/02/2023 68.40
227800 - GOLF MILL FORD 05/09/2023 05/02/2023 14.10
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #770
REPAIRS TO #705
PARTS FOR #704
PARTS FOR #705
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #910
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
CORE CREDIT
BRUSH REPAIR #509A
PARTS FOR #504
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #115
PARTS FOR #782
PARTS FOR #777
KEYS FOR #453
PARTS FOR #16
PARTS FOR #914
PARTS FOR #626
STOCK FOR FLEET
PARTS FOR #420
PARTS FOR #115
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #69
STOCK FOR FLEET
REPAIRS TO #801
STOCK FOR FLEET
REPAIRS TO #23
PARTS FOR E-21
PERFORM RECALL ON VEHICLE 110
CREDIT
CREDIT
CREDIT
PARTS FOR A-21
HOSE AIR FOR VEHICLE 516
VALVE, TUBE AND GASKET PARTS
STOCK FOR FLEET
WASHER TANK FOR VEHICLE 69
STEERING SHAFT FOR VEHICLE 781
STOCK FOR FLEET
WIRE FOR VEHICLE 53
COVER AND CLIP FOR VEHICLE 03
A/C SYSTEM & RADIATOR FOR VEHICLE 776
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
MOTORPART FOR VEHICLE 777
MOTORPART FOR VEHICLE 770
SHOP SUPPLIES
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
FILTERS
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR TRAFFIC
PARTS FOR #502
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #270
PWA FUSE HOLDER
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
PARTS FOR TRAFFIC
STOCK FOR FLEET
OIL CHANGE FOR VEHICLE 771
STOCK FOR FLEET
STOCK FOR FLEET
PWA GLASS FUSE
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
PARTS FOR FORESTRY #820
PARTS FOR #508
PARTS FOR #508
STOCK FOR FLEET
FUEL PURCHASE FOR CITY FLEET (7500) MOBIL EFFICIENT ULSD
FUEL PURCHASE FOR CITY FLEET (8530) 10% REG UNLEADED 87 OCT
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Account 65020 - CLOTHING
UNIFORMS FOR FLEET STAFF
Account 65020 - CLOTHING Totals
Account 65035 - PETROLEUM PRODUCTS
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - 2023
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62355 - LAUNDRY/OTHER CLEANING
UNIFORM CLEANING
UNIFORM CLEANING
UNIFORM CLEANING
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
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600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
227800 - GOLF MILL FORD 05/09/2023 05/02/2023 104.24
227800 - GOLF MILL FORD 05/09/2023 05/02/2023 112.58
227800 - GOLF MILL FORD 05/09/2023 05/02/2023 339.50
227800 - GOLF MILL FORD 05/09/2023 05/02/2023 61.44
102137 - GRAINGER, INC., W.W.05/09/2023 05/02/2023 33.49
102137 - GRAINGER, INC., W.W.05/09/2023 05/02/2023 198.24
102137 - GRAINGER, INC., W.W.05/09/2023 05/02/2023 29.88
102281 - HAVEY COMMUNICATIONS INC.05/09/2023 05/02/2023 1,816.05
102281 - HAVEY COMMUNICATIONS INC.05/09/2023 05/02/2023 9,881.00
101556 - HEART CERTIFIED AUTO CARE 05/09/2023 05/02/2023 64.05
101556 - HEART CERTIFIED AUTO CARE 05/09/2023 05/02/2023 64.05
101556 - HEART CERTIFIED AUTO CARE 05/09/2023 05/02/2023 64.05
122397 - HERITAGE CRYSTAL CLEAN 05/09/2023 05/02/2023 717.30
16406 - IMPERIAL SUPPLIES, LLC 05/09/2023 05/02/2023 101.20
16406 - IMPERIAL SUPPLIES, LLC 05/09/2023 05/02/2023 112.65
16406 - IMPERIAL SUPPLIES, LLC 05/09/2023 05/02/2023 81.47
16406 - IMPERIAL SUPPLIES, LLC 05/09/2023 05/02/2023 96.90
16406 - IMPERIAL SUPPLIES, LLC 05/09/2023 05/02/2023 118.40
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 05/09/2023 05/02/2023 254.66
120232 - INTERSTATE POWER SYSTEMS, INC.05/09/2023 05/02/2023 (180.00)
120232 - INTERSTATE POWER SYSTEMS, INC.05/09/2023 05/02/2023 246.80
120232 - INTERSTATE POWER SYSTEMS, INC.05/09/2023 05/02/2023 84.84
120232 - INTERSTATE POWER SYSTEMS, INC.05/09/2023 05/02/2023 119.52
120232 - INTERSTATE POWER SYSTEMS, INC.05/09/2023 05/02/2023 43.14
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 192.58
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 232.34
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 431.94
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 18.88
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 109.60
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 (105.98)
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/09/2023 05/02/2023 331.21
15512 - LAKESIDE INTERNATIONAL, LLC 05/09/2023 05/02/2023 203.54
15512 - LAKESIDE INTERNATIONAL, LLC 05/09/2023 05/02/2023 50.87
15512 - LAKESIDE INTERNATIONAL, LLC 05/09/2023 05/02/2023 2,291.67
15512 - LAKESIDE INTERNATIONAL, LLC 05/09/2023 05/02/2023 2,779.71
102994 - LEACH ENTERPRISES, INC.05/09/2023 05/02/2023 555.34
102994 - LEACH ENTERPRISES, INC.05/09/2023 05/02/2023 218.60
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/09/2023 05/02/2023 9,236.14
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:05/09/2023 05/02/2023 531.86
103490 - MONROE TRUCK EQUIPMENT 05/09/2023 05/02/2023 561.14
103795 - NORTH SHORE TOWING 05/09/2023 05/02/2023 137.50
252920 - ORLANDO AUTO TOP 05/09/2023 05/02/2023 375.00
244294 - POMP'S TIRE SERVICE, INC.05/09/2023 05/02/2023 577.10
104971 - PR STREICH & SONS INC 05/09/2023 05/02/2023 525.00
11319 - RAYES BOILER & WELDING, LTD 05/09/2023 05/02/2023 1,650.00
104895 - SPRING ALIGN 05/09/2023 05/02/2023 219.95
104918 - STANDARD EQUIPMENT COMPANY 05/09/2023 05/02/2023 302.52
104918 - STANDARD EQUIPMENT COMPANY 05/09/2023 05/02/2023 110.87
104918 - STANDARD EQUIPMENT COMPANY 05/09/2023 05/02/2023 321.83
104918 - STANDARD EQUIPMENT COMPANY 05/09/2023 05/02/2023 245.24
104918 - STANDARD EQUIPMENT COMPANY 05/09/2023 05/02/2023 339.56
324441 - THE CHEVROLET EXCHANGE 05/09/2023 05/02/2023 239.89
324441 - THE CHEVROLET EXCHANGE 05/09/2023 05/02/2023 135.00
324441 - THE CHEVROLET EXCHANGE 05/09/2023 05/02/2023 137.50
252904 - U-HAUL 05/09/2023 05/02/2023 97.47
252904 - U-HAUL 05/09/2023 05/02/2023 136.11
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 552.00
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 397.20
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 271.78
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 276.00
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 569.50
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 1,795.92
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 658.36
106333 - WEST SIDE TRACTOR SALES 05/09/2023 05/02/2023 481.71
106333 - WEST SIDE TRACTOR SALES 05/09/2023 05/02/2023 451.49
106333 - WEST SIDE TRACTOR SALES 05/09/2023 05/02/2023 475.35
106333 - WEST SIDE TRACTOR SALES 05/09/2023 05/02/2023 107.24
105553 - WHOLESALE DIRECT INC 05/09/2023 05/02/2023 185.62
105553 - WHOLESALE DIRECT INC 05/09/2023 05/02/2023 128.40
105553 - WHOLESALE DIRECT INC 05/09/2023 05/02/2023 284.82
105553 - WHOLESALE DIRECT INC 05/09/2023 05/02/2023 (225.19)
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 05/09/2023 05/02/2023 507.00
Invoice Transactions 165 $61,754.68
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 1,806.09
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 663.96
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 1,795.92
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 1,795.92
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 461.68
245860 - WENTWORTH TIRE SERVICE 05/09/2023 05/02/2023 218.00
Invoice Transactions 6 $6,741.57
Invoice Transactions 178 $121,899.96
Invoice Transactions 178 $121,899.96
Invoice Transactions 178 $121,899.96Fund 600 - FLEET SERVICES FUND Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
STOCK FOR FLEET
STOCK FOR FLEET
TIRE REPAIR FOR #609T AND 720
TIRES FOR #719
Account 65065 - TIRES & TUBES Totals
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #933
STOCK FOR FLEET
STOCK FOR FLEET
CREDIT
SAFETY LANE INSPECTIONS MULTIPLE VEHICLES
TIRES FOR #609T AND 744
PARTS FOR #680
REPAIRS TO #680
REPAIRS TO #680
STOCK FOR FLEET
TIRES FOR #774
STOCK FOR FLEET
TIRES FOR #704
TIRES FOR #723
STOCK FOR FLEET
SEAT BELTS FOR #771
SEAT BELT FOR #771
FUEL FOR #453
FUEL FOR #453
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #742
PARTS FOR #744
PARTS FOR #744
SEAT BELTS FOR #771
STOCK FOR FLEET
LIFT REPAIRS
REPAIRS TO #624P
REPAIRS TO #E-24
PARTS FOR #956 AND 954
ACCIDENT REPAIR PARTS FOR EFD #328R
STOCK FOR FLEET
REPAIRS TO #612
TOW FOR #50
PARTS FOR #680
REPAIRS TO A-23
PARTS FOR #315R
PARTS AND LABOR NEEDED TO REPAIR EFD #315R
STOCK FOR FLEET
STOCK FOR FLEET
BRAKES FOR #820
PARTS FOR #820
CORE CREDIT
PARTS FOR #704
REPAIRS TO #636
REPAIRS FOR PRCS #454
PARTS FOR #327R
PARTS FOR #717
PARTS FOR #719
BRAKES FOR #820
SHOP SUPPLIES
STOCK FOR FLEET
CORE CREDIT
PARTS FOR EFD #E-25
PARTS FOR EFD #A-23
STOCK FOR FLEET
SHOP SUPPLIES
SHOP SUPPLIES
SHOP SUPPLIES
SHOP SUPPLIES
SIREN SYSTEM FOR #T-22
UPFITTING /INSTALL OF NEW EQUIPMENT FOR EPD #03
WHEEL BALANCE FOR #59
WHEEL BALANCE FOR #774
WHEEL BALANCE FOR #350
PARTS FOR #37
PARTS FOR #16
SHOP SUPPLIES
SHOP SUPPLIES
STOCK FOR FLEET
PARTS FOR #776
STOCK FOR FLEET
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A1.Page 130 of 629
601 EQUIPMENT REPLACEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
19637 - GRAYSLAKE SKA MOTORS GRAYSLAKE LLC 05/09/2023 05/02/2023 64,052.26
275502 - SUTTON FORD, INC.05/09/2023 05/02/2023 43,761.00
275502 - SUTTON FORD, INC.05/09/2023 05/02/2023 44,461.00
275502 - SUTTON FORD, INC.05/09/2023 05/02/2023 44,461.00
Invoice Transactions 4 $196,735.26
Invoice Transactions 4 $196,735.26
Invoice Transactions 4 $196,735.26
Invoice Transactions 4 $196,735.26
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
FORD HYBRID SUVS FOR EPD #21, #43, #63
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
CHEVY SUBURBAN SUV FOR EPD REPLACEMENT OF #16
FORD HYBRID SUVS FOR EPD #21, #43, #63
FORD HYBRID SUVS FOR EPD #21, #43, #63
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
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A1.Page 131 of 629
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
19665 - ADONIS NORTH 05/09/2023 05/09/2023 4,323.58
12974 - KLEIN, THORPE AND JENKINS, LTD 05/09/2023 05/09/2023 293.50
12974 - KLEIN, THORPE AND JENKINS, LTD 05/09/2023 05/09/2023 599.00
18981 - TAX LAW OFFICES, INC.05/09/2023 05/09/2023 2,601.50
Invoice Transactions 4 $7,817.58
19664 - LETICIA M. MARTINEZ 05/09/2023 05/09/2023 16,106.96
19648 - WILMETTE AUTO BODY 05/09/2023 05/09/2023 3,868.70
Invoice Transactions 2 $19,975.66
Invoice Transactions 6 $27,793.24
Invoice Transactions 6 $27,793.24
Invoice Transactions 6 $27,793.24
* = Prior Fiscal Year Activity Invoice Transactions 680 $1,169,718.01
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
REIMBURSEMENT - PROPERTY DAMAGE
Account 62260 - SETTLEMENT COSTS - LIABILITY Totals
Business Unit 7800 - RISK MANAGEMENT Totals
LEGAL CONSULTANT
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62260 - SETTLEMENT COSTS - LIABILITY
REIMBURSEMENT - PROPERTY DAMAGE
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
REIMBURSEMENT - PROPERTY DAMAGE
LEGAL SERVICES - KELLY FOIA
LEGAL SERVICES - CHECK CU
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
G/L Date Range 05/09/23 - 05/09/23
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A1.Page 132 of 629
Vendor G/L Date Payment Date Invoice Amount
16431 - VALUE INNOVATION TECHNOLOGIES 04/27/2023 04/27/2023 24,500.00
Invoice Transactions 1 $24,500.00
101776 - EVANSTON/NORTHSHORE YWCA 04/27/2023 04/27/2023 1,725.00
Invoice Transactions 1 $1,725.00
Invoice Transactions 2 $26,225.00
Invoice Transactions 2 $26,225.00
19642 - MARCHANT JOHNSON 04/27/2023 04/27/2023 938.74
Invoice Transactions 1 $938.74
Invoice Transactions 1 $938.74
Invoice Transactions 1 $938.74
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 40.98
Invoice Transactions 1 $40.98
Invoice Transactions 1 $40.98
Invoice Transactions 1 $40.98
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 26.30
Invoice Transactions 1 $26.30
Invoice Transactions 1 $26.30
Invoice Transactions 1 $26.30
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 286.29
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 263.66
Invoice Transactions 2 $549.95
Invoice Transactions 2 $549.95
Invoice Transactions 2 $549.95
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 54.52
Invoice Transactions 1 $54.52
Invoice Transactions 1 $54.52
Invoice Transactions 1 $54.52
Invoice Transactions 8 $27,835.49
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 161.34
Invoice Transactions 1 $161.34
Invoice Transactions 1 $161.34
Invoice Transactions 1 $161.34
Invoice Transactions 1 $161.34
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 358.10
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 412.74
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 149.84
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 407.05
Invoice Transactions 4 $1,327.73
Invoice Transactions 4 $1,327.73
Invoice Transactions 4 $1,327.73
Invoice Transactions 4 $1,327.73
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 15.96
104554 - SAM'S CLUB DIRECT 04/27/2023 04/27/2023 121.14
Invoice Transactions 2 $137.10
120238 - VILLAGE OF WILMETTE 04/27/2023 04/27/2023 7,000.00
Invoice Transactions 1 $7,000.00
Invoice Transactions 3 $7,137.10
Invoice Transactions 3 $7,137.10
Invoice Transactions 3 $7,137.10
* = Prior Fiscal Year Activity Invoice Transactions 16 $36,461.66
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 05.09.2023 FY23
Account 65060 - MATER. TO MAINT. AUTOS Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
*FOOD: FFM FISH FRY
Account 65025 - FOOD Totals
Account 65060 - MATER. TO MAINT. AUTOS
*FIRE ENGINE PURCHASE
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 7710 - FLEET MAINTENANCE
Account 65025 - FOOD
*FOOD: FFM FISH FRY
Business Unit 5226 - CDBG-CV Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
*SUPPLIES: DROP IN CENTER YOUTH FOOD
*SUPPLIES: DROP IN CENTER YOUTH FOOD
*SUPPLIES: DROP IN CENTER YOUTH FOOD
Account 63045 - SUMMER YOUTH EMPLOYMENT Totals
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 5226 - CDBG-CV
Account 63045 - SUMMER YOUTH EMPLOYMENT
*SUPPLIES: DROP IN CENTER YOUTH FOOD
Business Unit 4835 - INNOVATION & DIGITAL LEARNING Totals
Department 48 - LIBRARY Totals
Fund 185 - LIBRARY FUND Totals
Department 48 - LIBRARY
Business Unit 4835 - INNOVATION & DIGITAL LEARNING
Account 65100 - LIBRARY SUPPLIES
*SUPPLIES: CARDBOARD CARNIVAL SHOWCASE
Account 65100 - LIBRARY SUPPLIES Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Fund 185 - LIBRARY FUND
*SUPPLIES: GOING AWAY EVENT
Account 65025 - FOOD Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 65025 - FOOD
*FOOD: SENIOR LUNCHES
*FOOD: RCC SNACKS
Account 65025 - FOOD Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 30 - PARKS AND RECREATION
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 65025 - FOOD
*SUPPLIES: JANITORAL
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2315 - FIRE SUPPRESSION
Account 65040 - JANITORIAL SUPPLIES
*FOOD: RETIREMENT CAKE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Department 17 - LAW Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
*REIMBURSEMENT- IMLA MID YEAR CONFERENCE
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
Account 68205 - CONTINGENCIES
*YWCA CONSULTATION FEES
Account 68205 - CONTINGENCIES Totals
Business Unit 1505 - CITY MANAGER Totals
Business Unit 1505 - CITY MANAGER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
*E-LOCAL MARKETPLACE ANNUAL SUBSCRIPT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
Invoice Description
Fund 100 - GENERAL FUND
Department 15 - CITY MANAGER'S OFFICE
Run by Tera Davis on 05/03/2023 11:00:06 AM
Page 29 of 40
A1.Page 133 of 629
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
GENERAL ASSISTANCE
VARIOUS VARIOUS GENERAL ASSISTANCE PAYMENTS 49,544.28
49,544.28
INSURANCE
VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,159,844.05
VARIOUS VARIOUS CASUALTY LOSS 5,299.95
VARIOUS VARIOUS WORKERS COMP 10,911.39
VARIOUS VARIOUS WORKERS COMP 28,678.50
1,204,733.89
WATER
7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41
33,752.41
VARIOUS
VARIOUS BMO PURCHASING CARD-MARCH, 2023 185,767.55
VARIOUS TWIN EAGLE NATURAL GAS MARCH, 2023 14,721.50
200,489.05
1,488,519.63
Grand Total 2,694,699.30
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.09.2023 FY23
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 30 of 40
A1.Page 134 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/311 DOLLARTREE IL 60202 24.75$ 3/2/2023 65125 OTHER COMMODITIES 311 CELEBRATION
ADMIN SVCS/311 TARGET 00009274 IL 60202 30.79$ 3/2/2023 65125 OTHER COMMODITIES 311 CELEBRATION 12 YEARS
ADMIN SVCS/311 DOLLARTREE IL 60202 3.75$ 3/3/2023 65125 OTHER COMMODITIES 311 CELEBRATION
ADMIN SVCS/311 VALLI PRODUCE IL 60202 115.62$ 3/6/2023 65025 FOOD 311 CELEBRATION LUNCH
ADMIN SVCS/311 PANINOS PIZZERIA IL 60202 177.36$ 3/8/2023 65025 FOOD 311 CELEBRATION LUNCH 12 YEARS
ADMIN SVCS/311 SQ BAGEL ART CAFE IL 60202 30.00$ 3/8/2023 65025 FOOD 311 CELEBRATION 12 YEAR ANNIVERSARY
ADMIN SVCS/311 SAMSCLUB.COM AR 72712 65.30$ 3/15/2023 65025 FOOD PRISONER ITEMS/FOOD
ADMIN SVCS/FAC MGMT SP FIREHOSEDIRECTCOM NC 28117 140.18$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL HOSE SPIGOTS
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 1,017.73$ 2/27/2023 62509 SERVICE AGREEMENTS/ CONTRACTS MIRROR FOR MAPLE GARAGE
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 900.00$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL DOOR CLOSER
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 245.77$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL DOOR CLOSERS
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 36.29$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL RADIATOR
ADMIN SVCS/FAC MGMT PANINOS PIZZERIA IL 60202 25.74$ 2/27/2023 65025 FOOD LUNCH MEETING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 147.25$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 62.94$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL PAINTING WASHROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 345.79$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL T-SQUARE, PIPE THREADING TAPE, PAINT
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 99.74$ 2/27/2023 65085 MINOR EQUIP & TOOLS LASER LEVEL
ADMIN SVCS/FAC MGMT HARBOR FREIGHT TOOLS 7 IL 60714 322.86$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL MIG WELDER, FACE SHIELD, MIG WIRE
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 88.82$ 2/28/2023 65050 BUILDING MAINTENANCE MATERIAL AIR HANDLER REPAIR
ADMIN SVCS/FAC MGMT L&W SUPPLY #7340 IL 60007 1,347.60$ 3/1/2023 65050 BUILDING MAINTENANCE MATERIAL CEILING TILE FOR SERVICE CENTER OFFICE (MONICA DYER)
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 115.88$ 3/1/2023 65050 BUILDING MAINTENANCE MATERIAL BOILER REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 261.44$ 3/1/2023 65050 BUILDING MAINTENANCE MATERIAL KEY CUT, PACKOUT TOOL BOX
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 5.98$ 3/1/2023 65050 BUILDING MAINTENANCE MATERIAL STRAP TO SECURE LARGE DRAIN MACH
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 421.31$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL PARKING GARAGE SUPPLIES
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 16.60$ 3/2/2023 65085 MINOR EQUIP & TOOLS SAFETY SUPPLIES
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 150.12$ 3/2/2023 65085 MINOR EQUIP & TOOLS STORAGE BINS
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 1,083.95$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL HOSE SPIGOTS
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 434.94$ 3/2/2023 65085 MINOR EQUIP & TOOLS STOCK
ADMIN SVCS/FAC MGMT IN A & J SEWER SERVIC IL 60090 798.00$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL CLEAN OUT TRIPPLE BASINS
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 15.33$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL SPRING FOR GATE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 194.73$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL
PAINT AND MATERIALS FOR SERVICE CENTER OFFICE
(MONICA DYER)
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 111.30$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR ROOF LEAK
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 318.00$ 3/2/2023 65085 MINOR EQUIP & TOOLS SHELF STORAGE
ADMIN SVCS/FAC MGMT WWP SMITHEREEN PEST MA IL 60714 312.00$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL MONTHLY PEST INSPECTIONS
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 132.63$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES
ADMIN SVCS/FAC MGMT BP#9725482BB CONVENQPS WI 54914 34.70$ 3/3/2023 65035 PETROLEUM PRODUCTS GASOLINE FOR CITY VEHICLE
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 343.02$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL PAD LOCKS
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 13.39$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT RADIATOR
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 50.04$ 3/3/2023 65085 MINOR EQUIP & TOOLS STORAGE BINS
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 151.68$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL WATER LINE IN ZAMBONI ROOM RC
ADMIN SVCS/FAC MGMT MAJESTIC DISTRIBUTING IL 60123 373.45$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL FIRE PLACE
ADMIN SVCS/FAC MGMT ELEMENTS DENTAL STUDIO IL 60201 207.20$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL
MISTAKENLY USED CITY CARD. PAID COLLECTOR'S OFFICE
4/14/23
ADMIN SVCS/FAC MGMT HAROLDS TRUE VALUE HD IL 60201 5.29$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP TESTING
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 8.62$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP TESTING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 93.37$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL HOSE SPIGOTS/WATER PIPE JOB
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 55.50$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL PAINTING SUPPLIES
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 21.50$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL EXIT SIGN LAMPS
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 502.40$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL EXIT SIGN REPLACEMENT
ADMIN SVCS/FAC MGMT CONNEXION IL 60089 159.96$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHT RETROFIT
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 134.06$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL NETWORK
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 20.22$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL ROLLER FOR TEXTURE COATING FOR RAMP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 308.74$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL
VINYL BASE AND GLUE FOR CARPER AT THE SERVICE
CENTER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 49.82$ 3/6/2023 65050 BUILDING MAINTENANCE MATERIAL WASHROOM
ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 3/6/2023 62240 AUTOMOTIVE EQMP MAINT IPASS REPLENISHMENT
ADMIN SVCS/FAC MGMT FIND IT PARTS CA 90013 87.07$ 3/6/2023 65060 MATERIALS TO MAINTAIN AUTOSL HYDRAULIC HOSE
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 449.12$ 3/7/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 146.56$ 3/7/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHT REPAIR
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 333.09$ 3/8/2023 65050 BUILDING MAINTENANCE MATERIAL DOOR MAGNETS
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 70.14$ 3/8/2023 65050 BUILDING MAINTENANCE MATERIAL GRAFFITI REMOVAL
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 534.04$ 3/8/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR HEAT PUMPS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 68.96$ 3/8/2023 65050 BUILDING MAINTENANCE MATERIAL PAINTING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 56.32$ 3/8/2023 65085 MINOR EQUIP & TOOLS LIFE RINGS
ADMIN SVCS/FAC MGMT APWA - NATIONAL MO 64105 900.00$ 3/8/2023 62295 TRAINING & TRAVEL FACILITIES & GROUNDS MANAGEMENT TRAINING
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 553.33$ 3/9/2023 65050 BUILDING MAINTENANCE MATERIAL CHAIR DOLLY
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 25.38$ 3/9/2023 65050 BUILDING MAINTENANCE MATERIAL ROOFTOP REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 107.83$ 3/9/2023 65050 BUILDING MAINTENANCE MATERIAL NUTS, BOLTS AND WASHERS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 269.29$ 3/9/2023 65050 BUILDING MAINTENANCE MATERIAL OFFICE SUITE RENOVATION CIVIC CENTER (G550)
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 106.22$ 3/9/2023 65085 MINOR EQUIP & TOOLS BOOTS AND GLOVES AND HOE
May 8, 2023 Page 1 of 10Page 31 of 40A1.Page 135 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 78.39$ 3/9/2023 65085 MINOR EQUIP & TOOLS MUD BOOTS, GLOVES, BLADES FOR LEVY
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 317.85$ 3/9/2023 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 657.42$ 3/9/2023 65050 BUILDING MAINTENANCE MATERIAL AIR TANK FILLER INSTALL
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 60.54$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL SAFETY MIRROR
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 91.87$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL BLACK GAS PIPE
ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 94.91$ 3/10/2023 65085 MINOR EQUIP & TOOLS EMPLOYEE RETIREMENT - SUPPLIES
ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 3.30$ 3/10/2023 65095 OFFICE SUPPLIES OFFICE SUPPLIES
ADMIN SVCS/FAC MGMT CARQUEST 2759 IL 60202 164.50$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL BATTERY
ADMIN SVCS/FAC MGMT CARQUEST 2759 IL 60202 (22.00)$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL RETURN BATTERY CORE - CREDIT
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 187.24$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL SPRING CLAMPS, CORNER BRACE, DOOR STOPS
ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 118.68$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL CONVECTOR REPAIR
ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 323.90$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL CONVECTOR REPAIR
ADMIN SVCS/FAC MGMT FULLY OR 97214 1,423.80$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL DESKS FOR NEW EMPLOYEES AND OFFICES
ADMIN SVCS/FAC MGMT FULLY OR 97214 1,423.80$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL SIT/STAND DESKS FOR CIVIC CENTER
ADMIN SVCS/FAC MGMT FULLY OR 97214 1,898.40$ 3/10/2023 65625 FURNITURE NEW DESKS FOR NEW EMPLOYEES
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 43.81$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL DRAIN PARTS FOR LOBBY REST DOOR
ADMIN SVCS/FAC MGMT PANINOS PIZZERIA IL 60202 35.68$ 3/13/2023 65025 FOOD TRAINING MEETING - FOOD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 52.09$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL DETECTIVES' ROOM WALL PLATES AND ACCESSORIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 70.48$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL PAINTING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 3.76$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR UNDERGROUND WATER PIPE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 12.65$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR UNDERGROUND WATER PIPE
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 25.91$ 3/13/2023 65085 MINOR EQUIP & TOOLS NUT DRIVER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 418.97$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL VACUUM CLEANER AND MAINTENANCE MATERIALS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 99.17$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL BULB REPLACEMENT
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 65.40$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL NETWORK MATERIALS
ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 599.85$ 3/13/2023 65050 BUILDING MAINTENANCE MATERIAL RTU 1 REPAIR
ADMIN SVCS/FAC MGMT THE DENGEOS - SKOKIE IL 60076 19.06$ 3/14/2023 65025 FOOD MEETING - FOOD
ADMIN SVCS/FAC MGMT THE DENGEOS - SKOKIE IL 60076 28.02$ 3/14/2023 65025 FOOD MEETING - FOOD
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 24.28$ 3/14/2023 65050 BUILDING MAINTENANCE MATERIAL TV MOUNTING HARDWARE
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 355.60$ 3/14/2023 65050 BUILDING MAINTENANCE MATERIAL CORD REEL REPLACEMENT PARTS
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 7.62$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 52.48$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL HEAT PUMP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 49.69$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL EXERCISE MACHINE REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 126.54$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL IT WORK
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 323.24$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL AIR TANK FILLER INSTALL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 774.51$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL IT WORKSPACE
ADMIN SVCS/FAC MGMT BORNQUIST, INC. IL 60646 803.35$ 3/15/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR PUMP
ADMIN SVCS/FAC MGMT TEAM REIL INC IL 60180 505.00$ 3/16/2023 65050 BUILDING MAINTENANCE MATERIAL DOG BONE BOAT DOCK CONNECTORS
ADMIN SVCS/FAC MGMT LOW COST APPLIANCE REP IL 60185 85.00$ 3/16/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR DISHWASHER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 175.60$ 3/16/2023 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #8598 IL 606590000 52.88$ 3/16/2023 65050 BUILDING MAINTENANCE MATERIAL CLEANING SUPPLIES
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 227.03$ 3/17/2023 65050 BUILDING MAINTENANCE MATERIAL PRESSURE RELIEF VALVE FOR BOILER
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 106.29$ 3/17/2023 65050 BUILDING MAINTENANCE MATERIAL NEW VALVE FOR HWP2
ADMIN SVCS/FAC MGMT IBS NORTH CHICAGO IL 60047 1,260.00$ 3/17/2023 65050 BUILDING MAINTENANCE MATERIAL EM BATTERY REPLACEMENT
ADMIN SVCS/FAC MGMT WALGREENS #2619 IL 60201 54.40$ 3/17/2023 65095 OFFICE SUPPLIES OFFICE SUPPLIES
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 616.77$ 3/17/2023 65050 BUILDING MAINTENANCE MATERIAL NEW GAS SAFETY FOR BOLIERS
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 815.56$ 3/17/2023 65050 BUILDING MAINTENANCE MATERIAL TANKLESS HEATER INSTALL
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 815.56$ 3/17/2023 65050 BUILDING MAINTENANCE MATERIAL TANKLESS HEATER INSTALL
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 1,140.77$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL DISHWASHER REPAIR
ADMIN SVCS/FAC MGMT LOW COST APPLIANCE REP IL 60185 785.00$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL DISHWASHER REPAIR
ADMIN SVCS/FAC MGMT LOW COST APPLIANCE REP IL 60185 1,000.00$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL INSTALL TANKLESS WATER HEATER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 118.48$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL COVER FOR RPZ
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 79.70$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR OFFICE AT CIVIC CENTER (G320)
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 183.35$ 3/20/2023 65095 OFFICE SUPPLIES EXTENSION CORDS FOR OFFICES
ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 80.00$ 3/20/2023 62240 AUTOMOTIVE EQMP MAINT IPASS REPLENISHMENT
ADMIN SVCS/FAC MGMT BLUEAIR INC IL 60603 679.98$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR AIR PURIFIERS IN OFFICES
ADMIN SVCS/FAC MGMT APPLE.COM/BILL CA 95014 0.99$ 3/20/2023 65085 MINOR EQUIP & TOOLS ICLOUD STORAGE
ADMIN SVCS/FAC MGMT VSP BUCKEYE POWER SALE OH 43004 825.00$ 3/21/2023 65050 BUILDING MAINTENANCE MATERIAL ANNUAL GENERATOR CHARGE
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 60.01$ 3/21/2023 65050 BUILDING MAINTENANCE MATERIAL REPAIR SECOND FLOOR MEN'S BATHROOM ROOM
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 217.54$ 3/21/2023 65050 BUILDING MAINTENANCE MATERIAL FUSES
ADMIN SVCS/FAC MGMT NOREGON SYSTEMS NC 27409 399.00$ 3/22/2023 62340 IT COMPUTER SOFTWARE BENDIX ACOM PRO DOWNLOAD
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 46.82$ 3/22/2023 65050 BUILDING MAINTENANCE MATERIAL 1" HARDWARE
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 51.60$ 3/22/2023 65050 BUILDING MAINTENANCE MATERIAL 1" HARDWARE
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 320.04$ 3/22/2023 65050 BUILDING MAINTENANCE MATERIAL DRAIN CLEANER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 33.33$ 3/22/2023 65050 BUILDING MAINTENANCE MATERIAL SHIMS AND HARDWARE
ADMIN SVCS/FAC MGMT FULLY OR 97214 4,746.00$ 3/22/2023 65085 MINOR EQUIP & TOOLS FURNITURE FOR NEW HIRES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 93.41$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL MARKERS, DRILL SET, WEATHER STRIPS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 151.62$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL PAINTING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 65.36$ 3/23/2023 65085 MINOR EQUIP & TOOLS LIFE RINGS
ADMIN SVCS/FAC MGMT CHICAGO SCAFFOLDING IN IL 60644 272.95$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL AWNING RENTAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 216.59$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL COLLECTIONS MATERIALS
ADMIN SVCS/FAC MGMT HD SUPPLY FACILITIES GA 30339 378.00$ 3/24/2023 65085 MINOR EQUIP & TOOLS SHOP SUPPLIES
May 8, 2023 Page 2 of 10Page 32 of 40A1.Page 136 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 1,223.15$ 3/24/2023 65085 MINOR EQUIP & TOOLS PARKING GARAGE SUPPLIES
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 345.45$ 3/24/2023 65085 MINOR EQUIP & TOOLS SUPPLIES
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 965.23$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL BAY LIGHTS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 770.75$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL EXIT SIGNS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 980.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHTS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 985.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHTS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 990.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHTS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 995.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHTS
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 1,000.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL LIGHTS
ADMIN SVCS/FAC MGMT LOW COST APPLIANCE REP IL 60185 479.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL DISHWASHER REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 422.34$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL 3 GALLONS OF PAINT, PAINT SUPPLIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 39.42$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL COLLECTIONS OFFICE
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 579.28$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL MECH SMALL ENGINE BAY
ADMIN SVCS/FAC MGMT TTI INCORPORATED TX 76106 201.62$ 3/24/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SURGE PROTECTORS FOR POLICE CAMERAS
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 494.07$ 2/28/2023 65060 MATERIALS TO MAINTAIN AUTOSL BRAKE PARTS FOR 465
ADMIN SVCS/FLEET & FAC THE UPS STORE 1037 IL 60202 59.01$ 2/28/2023 65060 MATERIALS TO MAINTAIN AUTOSL CHIPPER BLADES
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 186.76$ 3/3/2023 65060 MATERIALS TO MAINTAIN AUTOSL BRAKE PARTS FOR 328R
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 (600.00)$ 3/3/2023 65060 MATERIALS TO MAINTAIN AUTOSL CORE CREDIT
ADMIN SVCS/FLEET & FAC CIT TRUCKS - BENSENVIL IL 60106 208.72$ 3/6/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 719
ADMIN SVCS/FLEET & FAC FIND IT PARTS CA 90013 225.78$ 3/6/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 719
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 (86.40)$ 3/7/2023 65060 MATERIALS TO MAINTAIN AUTOSL CORE CREDIT
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 93.38$ 3/14/2023 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR 328R
ADMIN SVCS/FLEET & FAC MARTIN NISSAN IL 60077 388.34$ 3/14/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 444
ADMIN SVCS/FLEET & FAC ACME TRUCK BRAKE & SUP IL 60007 304.37$ 3/20/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR E-24
ADMIN SVCS/FLEET & FAC GERMAN-BLISS EQUIPMENT IL 61559 1,144.89$ 3/20/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 608A
ADMIN SVCS/FLEET & FAC FIND IT PARTS CA 90013 602.44$ 3/21/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 705
ADMIN SVCS/FLEET & FAC AUTOZONE 6054 IL 60202 59.99$ 3/24/2023 65060 MATERIALS TO MAINTAIN AUTOSL PARTS FOR 420
ADMIN SVCS/HUMAN RES PAYPAL APAIL IL 60115 100.00$ 2/27/2023 62360 MEMBERSHIP DUES MEMBERSHIP
ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048-3227 447.00$ 2/28/2023 62512 RECRUITMENT JOB POSTING
ADMIN SVCS/HUMAN RES YOURMEMBERSHIP, INC. FL 33702 299.00$ 3/1/2023 62512 RECRUITMENT JOB POSTING
ADMIN SVCS/HUMAN RES YOURMEMBERSHIP, INC. FL 33702 (299.00)$ 3/2/2023 62512 RECRUITMENT JOB POSTING ACCOUNT CREDIT
ADMIN SVCS/HUMAN RES YOURMEMBERSHIP, INC. FL 33702 249.00$ 3/3/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 102.74$ 3/6/2023 62512 RECRUITMENT VOE
ADMIN SVCS/HUMAN RES ILLINOIS GOVERNMENT FI IL 60137 400.00$ 3/6/2023 62512 RECRUITMENT JOB POSTING
ADMIN SVCS/HUMAN RES IN THE BLUE LINE IL 60048-3227 298.00$ 3/9/2023 62512 RECRUITMENT JOB POSTING
ADMIN SVCS/HUMAN RES ASSOC CAREER CENTER NY 12180 75.00$ 3/13/2023 62512 RECRUITMENT JOB POSTING
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 102.74$ 3/13/2023 62512 RECRUITMENT VOE
ADMIN SVCS/HUMAN RES YOURMEMBERSHIP, INC. FL 33702 249.00$ 3/13/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 102.74$ 3/15/2023 62512 RECRUITMENT VOE
ADMIN SVCS/HUMAN RES BOLLE SAFETY BUSINESS CA 92010 280.00$ 3/20/2023 65125 OTHER COMMODITIES SAFETY EQUIPMENT
ADMIN SVCS/HUMAN RES ICMA ONLINE DC 20002 225.00$ 3/21/2023 62512 RECRUITMENT JOB POSTING
ADMIN SVCS/HUMAN RES YOURMEMBERSHIP, INC. FL 33702 399.00$ 3/21/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES APWA - WORK ZONE MO 64105 495.00$ 3/21/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES PAYPAL GOVHR USA CA 95131 100.00$ 3/21/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 97.85$ 3/22/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES ILIPRA.ORG IL 60304 180.00$ 3/22/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 97.85$ 3/23/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES YOURMEMBERSHIP, INC. FL 33702 199.00$ 3/23/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES ILLINOIS GOVERNMENT FI IL 60137 250.00$ 3/23/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES SQ DAILY DISPATCH OR 97070 280.00$ 3/23/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/HUMAN RES EFX INFOSERVICES GA 30309 97.85$ 3/24/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT JOB POSTING
ADMIN SVCS/INFO SYS CALENDLY GA 30002 144.00$ 2/27/2023 62340 IT COMPUTER SOFTWARE CALENDLY ANNUAL SUBSCRIPTION. PERMIT DESK USE.
ADMIN SVCS/INFO SYS DUPAGE EYE CARE 143 IL 60137 375.28$ 2/27/2023 62250 COMPUTER EQUIPMENT MAINT ACCIDENTAL CARD USE. CREDITED 3 DAYS LATER
ADMIN SVCS/INFO SYS DUPAGE EYE CARE 143 IL 60137 10.00$ 2/27/2023 62250 COMPUTER EQUIPMENT MAINT ACCIDENTAL CARD USE. CREDITED 3 DAYS LATER.
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 21.17$ 2/27/2023 62341 INTERNET SOLUTION PROVIDERS DOMAIN RENEWAL
ADMIN SVCS/INFO SYS TWILIO INC CA 94105 10.01$ 2/27/2023 62341 INTERNET SOLUTION PROVIDERS 911 SMS SERVICE
ADMIN SVCS/INFO SYS DROPBOX SIGN MONTHLY CA 94158 60.00$ 2/27/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS KNACK.COM NC 27330 79.00$ 2/28/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS CDW GOVT #HB15611 IL 60061 593.20$ 2/28/2023 65615 INFRASTRUCTURE SUPPLIES APC UPS REPLACEMENT BATTERY PACKS
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 121.85$ 2/28/2023 62341 INTERNET SOLUTION PROVIDERS COMCAST BUSINESS INTERNET HOWARD STREET THEATER
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 2,145.00$ 2/28/2023 65555 IT COMPUTER HARDWARE DELL RUGGED LAPTOPS FOR FLEET SERVICES. TKT. 55380
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 2,145.00$ 2/28/2023 65555 IT COMPUTER HARDWARE DELL RUGGED LAPTOPS FOR FLEET SERVICES. TKT. 55380
ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 2/28/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS STS ORDER #337346 PA 19076 2,160.00$ 3/1/2023 65615 INFRASTRUCTURE SUPPLIES WIRELESS ANTENNAS - PRCS SITES
ADMIN SVCS/INFO SYS CANVA I03710-34210971 DE 19934 12.99$ 3/1/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ARIN VA 20151 150.00$ 3/1/2023 62341 INTERNET SOLUTION PROVIDERS ARIN AS NUMBER RENEWAL
ADMIN SVCS/INFO SYS SMK SURVEYMONKEY.COM CA 94403 2,500.00$ 3/1/2023 62340 IT COMPUTER SOFTWARE SURVEY MONKEY RENEWAL
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 427.04$ 3/2/2023 65555 IT COMPUTER HARDWARE EPD HDTV + MOUNT
ADMIN SVCS/INFO SYS GOOGLE SVCSGNS.3356-3 CA 94043 10.00$ 3/2/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
May 8, 2023 Page 3 of 10Page 33 of 40A1.Page 137 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/INFO SYS DROPBOX SIGN MONTHLY CA 94158 99.90$ 3/2/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DUPAGE EYE CARE 143 IL 60137 (375.28)$ 3/3/2023 62250 COMPUTER EQUIPMENT MAINT ACCIDENTAL CARD USE. CREDIT ISSUE
ADMIN SVCS/INFO SYS DUPAGE EYE CARE 143 IL 60137 (10.00)$ 3/3/2023 62250 COMPUTER EQUIPMENT MAINT ACCIDENTAL CARD USE. CREDIT ISSUED.
ADMIN SVCS/INFO SYS LUCIDCHART.COM/CHARGE UT 84095 9.95$ 3/3/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS FS TECHSMITH CA 93101 537.98$ 3/3/2023 62340 IT COMPUTER SOFTWARE CAMTASIA SOFTWARE SUPPORT RENEWAL
ADMIN SVCS/INFO SYS EL PUEBLITO MEXICAN GR IL 60202 324.00$ 3/6/2023 65090 SAFETY EQUIPMENT RETIREMENT FOR WAYNE
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,799.90$ 3/6/2023 65555 IT COMPUTER HARDWARE 10 MONITORS FOR STOCK
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 84.24$ 3/7/2023 62250 COMPUTER EQUIPMENT MAINT PLOTTER INK FOR WATER. ALEC S.
ADMIN SVCS/INFO SYS TRELLO.COM ATLASSIAN NY 10006 12.50$ 3/8/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS COEO SOLUTIONS, LLC IL 60515 2,606.11$ 3/8/2023 64505 TELECOMMUNICATIONS SIP VOICE SERVICE
ADMIN SVCS/INFO SYS STRIKINGLY CA 94002 336.00$ 3/8/2023 62341 INTERNET SOLUTION PROVIDERS STRIKINGLY PRO SUPPORT RENEWAL
ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 3/8/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS INTUIT TSHEETS CA 94043 172.00$ 3/10/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ADOBE ACROPRO SUBS CA 95110 15.93$ 3/10/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS SHI INTERNATIONAL CORP NJ 08873 891.45$ 3/13/2023 65615 INFRASTRUCTURE SUPPLIES
POWER OVER ETHERNET INJECTORS FOR OUTDOOR WAPS -
PRCS SITES
ADMIN SVCS/INFO SYS LAKESHORE RECYCLING SY IL 60018 408.00$ 3/13/2023 62509 SERVICE AGREEMENTS/ CONTRACTS PORTABLE POTTY FOR PARKING GARAGE
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 158.66$ 3/13/2023 62341 INTERNET SOLUTION PROVIDERS COMCAST CABLE TV GIBBS-MORRISON CENTER
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 23.17$ 3/13/2023 62341 INTERNET SOLUTION PROVIDERS DOMAIN RENEWAL
ADMIN SVCS/INFO SYS DROPBOX SIGN YEARLY CA 94158 480.00$ 3/13/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MICROSOFT G020774516 WA 98052 100.00$ 3/13/2023 62341 INTERNET SOLUTION PROVIDERS MICROSOFT AZURE SUPPORT
ADMIN SVCS/INFO SYS ILLINOIS GEORGRAPHIC I IL 60137 85.00$ 3/14/2023 62360 MEMBERSHIP DUES IL GIS MEMBERSHIP RENEWAL
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85284 20.17$ 3/14/2023 62341 INTERNET SOLUTION PROVIDERS DOMAIN RENEWAL
ADMIN SVCS/INFO SYS ZENDESK - US CA 94103 500.00$ 3/14/2023 64505 TELECOMMUNICATIONS ZENDESK TALK RECHARGE
ADMIN SVCS/INFO SYS GRAMMARLY CO9XCMRQK CA 94104 144.00$ 3/14/2023 62340 IT COMPUTER SOFTWARE GRAMERLY. LUKASZ T.
ADMIN SVCS/INFO SYS DMI DELL K-12/GOVT TX 78682 1,057.48$ 3/15/2023 65555 IT COMPUTER HARDWARE DINESH LAPTOP
ADMIN SVCS/INFO SYS DROPBOX SRKT3GXR7Z39 CA 94107 19.99$ 3/16/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS CDW GOVT #HL08194 IL 60061 1,624.22$ 3/17/2023 65615 INFRASTRUCTURE SUPPLIES APC UPS APPLIANCES
ADMIN SVCS/INFO SYS TWILIO INC CA 94105 10.32$ 3/17/2023 62341 INTERNET SOLUTION PROVIDERS 911 SMS SERVICE API
ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC. FL 33309 11.00$ 3/20/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 204.85$ 3/20/2023 62341 INTERNET SOLUTION PROVIDERS COMAST BUSINESS INTERNET 415 HOWARD ST
ADMIN SVCS/INFO SYS ASANA.COM CA 94107 1,349.00$ 3/20/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 1,005.69$ 3/20/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DROPBOX FAX MONTHLY CA 94158 174.78$ 3/22/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
ADMIN SVCS/INFO SYS SOLARWINDS TX 78746 577.00$ 3/23/2023 62340 IT COMPUTER SOFTWARE SOLARWINDS IP MONITOR SUPPORT RENEWAL
ADMIN SVCS/INFO SYS L-COM CA 92614 79.83$ 3/23/2023 65618 SECURITY CAMERA SUPPLIES NEMA ENCLOSURE BRACKET SHIPPING
ADMIN SVCS/INFO SYS L-COM CA 92614 1,010.00$ 3/23/2023 65618 SECURITY CAMERA SUPPLIES NEMA ENCLOSURE SECURITY CAMERAS
ADMIN SVCS/INFO SYS IDU INSIGHT PUBLIC SEC AZ 85283 314.57$ 3/24/2023 62250 COMPUTER EQUIPMENT MAINT 56574 HP PRINTER AND SPARE TONER. PD.
ADMIN SVCS/INFO SYS DROPBOX SIGN MONTHLY CA 94158 60.00$ 3/24/2023 65555 IT COMPUTER HARDWARE IT RELATED EXPENSE
CITY MGR OFFICE CURTS CAFE IL 60201 605.00$ 2/28/2023 65025 FOOD FOOD FOR BUDGET DELEGATE MEETING ONE. FEB 25.
CITY MGR OFFICE SQ LA COCINITA RESTAU IL 60201 843.00$ 3/10/2023 65025 FOOD FOOD FOR BUDGET DELEGATE MEETING #2
CITY MGR OFFICE ZOOM.US 888-799-9666 CA 95113 239.90$ 3/10/2023 62490 OTHER PROGRAM COSTS ZOOM ACCOUNT
CITY MGR OFFICE LYFT LYFT PASS CA 94104 43.04$ 3/15/2023 62490 OTHER PROGRAM COSTS BUDGET DELEGATE ORIENTATION TRANSPORTATION
CITY MGR OFFICE LYFT LYFT PASS CA 94104 46.79$ 3/15/2023 62490 OTHER PROGRAM COSTS KOI IDEA COLLECTION TRANSPORTATION
CITY MGR OFFICE LYFT LYFT PASS CA 94104 61.08$ 3/15/2023 62490 OTHER PROGRAM COSTS LYFT PASS FOR FACILITATOR TRAINING
CITY MGR OFFICE EB 2023 IAMMA ANNUAL CA 94105 75.00$ 3/24/2023 62490 OTHER PROGRAM COSTS IAMMA
CMO/CITY COUNCIL ICMA ONLINE DC 20002 180.00$ 2/28/2023 62295 TRAINING & TRAVEL
ICMA CONFERENCE REG. 6//6-6/9/23 LONG BEACH, CA -
BURNS
CMO/CITY COUNCIL POTBELLY #5 IL 60201 233.78$ 2/28/2023 65025 FOOD DINNER FOR 2/27/23 COUNCIL MEETING
CMO/CITY COUNCIL POTBELLY #5 IL 60201 208.04$ 3/2/2023 65025 FOOD 3-1-23 LUNCH MEETING
CMO/CITY COUNCIL HILTON LONG BEACH CA 90831 211.85$ 3/3/2023 62295 TRAINING & TRAVEL ICMA CONF. HOTEL RES. 6/6-6/9/23, LONG BEACH, CA - BURNS
CMO/CITY COUNCIL HILTON LONG BEACH CA 90831 (211.85)$ 3/6/2023 62295 TRAINING & TRAVEL ICMA CONF. HOTEL RES. 6/6-6/9/23, LONG BEACH, CA - BURNS
CMO/CITY COUNCIL HILTON LONG BEACH CA 90831 635.55$ 3/6/2023 62295 TRAINING & TRAVEL ICMA CONF. HOTEL RES. 6/6-6/9/23, LONG BEACH, CA - BURNS
CMO/CITY COUNCIL ICMA ONLINE DC 20002 180.00$ 3/10/2023 62295 TRAINING & TRAVEL ICMA CONF. REG. FEE - 6/6-6/9/23 LONG BEACH, CA - REID
CMO/CITY COUNCIL ICMA ONLINE DC 20002 200.00$ 3/10/2023 62360 MEMBERSHIP DUES ICMA MEMBERSHIP DUES - REID
CMO/CITY COUNCIL HILTON LONG BEACH CA 90831 211.85$ 3/13/2023 62295 TRAINING & TRAVEL ICMA CONF. HOTEL RES. 6/6-6/9/23, LONG BEACH, CA - REID
CMO/CITY COUNCIL SUBWAY 46614 IL 60201 160.49$ 3/14/2023 65025 FOOD DINNER FOR 3/13/23 COUNCIL MEETING
CMO/CITY COUNCIL SQ BAGEL ART CAFE IL 60201 550.00$ 3/15/2023 65025 FOOD 3/16/23 DIRECTORS/MANAGERS/SUPERVISOR MEETING
CMO/CITY COUNCIL SUBWAY 46614 IL 60201 226.08$ 3/16/2023 65025 FOOD
DINNER FOR 3/15/23 PARTICIPATORY BUDGETING
LEADERSHIP MEETING
CMO/CITY COUNCIL MARRIOTT MARQUIS WASH DC 20001 770.17$ 3/20/2023 62295 TRAINING & TRAVEL
NLC CONF. HOTEL RESERV. 3/24-3/26/23 WASHINGTON, DC -
KELLY
CMO/CITY COUNCIL MARRIOTT MARQUIS WASH DC 20001 527.62$ 3/20/2023 62295 TRAINING & TRAVEL
NLC CONFERENCE - 3/24-28, 2023 - WASINGTON, DC HOTEL
RESERV. - CM KELLY
CMO/CITY COUNCIL BLICK ART 800 447 1892 IL 60201 55.98$ 3/23/2023 65095 OFFICE SUPPLIES FRAMES FOR PROCLAMATIONS/CERTIFICATES
May 8, 2023 Page 4 of 10Page 34 of 40A1.Page 138 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
CMO/COM ENGAGEMENT SHINSEN RESTAURANT. IL 60201 25.00$ 3/3/2023 62490 OTHER PROGRAM COSTS
$25 GIFT CARD FOR CITY STAFF MEMBER WHO WON HOLIDAY
SWEATER CONTEST AT ALL STAFF HOLIDAY PARTY
CMO/COM ENGAGEMENT PAYPAL 3CMA DC 20041 75.00$ 3/13/2023 62295 TRAINING & TRAVEL
REGISTRATION FOR REGIONAL CITY COUNTY
COMMUNICATIONS & MARKETING ASSOCIATION
CONFERENCE.
CMO/COM ENGAGEMENT CANVA I03731-31086508 DE 19934 35.49$ 3/22/2023 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE
CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA I03731-31086508 DE 19934 10.00$ 3/22/2023 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE
CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA I03731-31086508 DE 19934 10.00$ 3/22/2023 62490 OTHER PROGRAM COSTS
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE
CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA I03731-31086508 DE 19934 90.00$ 3/22/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
STAFF LICENSES FOR DESIGN PROGRAM USED TO CREATE
CMO, HEALTH, EPD AND PARKS & REC PROMO MATERIALS.
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 398.62$ 2/27/2023 68205 CONTINGENCIES
AD NOTICE RFP 23-19 RYAN FIELD REBUILD ECONOMIC
IMPACT STUDY
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 454.62$ 2/27/2023 68205 CONTINGENCIES
AD NOTICE RFP 23-20 RYAN FIELD REBUILD COMMUNITY
ENGAGEMENT SERVICES
CMO/FINANCE GOVERNMENT FINANCE OFF IL 60601 640.00$ 3/6/2023 62360 MEMBERSHIP DUES
GFOA ANNUAL 2023 CITY OF EVANSTON RENEWAL
MEMBERSHIP FEES
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 1,714.62$ 3/7/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
AD NOTICE BID 23-16 MFT STREET RESURFACING PROJECT
#423002 2023 MFT STREET RESURFACING
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 19.17$ 3/7/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
AD NOTICE BID 23-22 ROBERT CROWN ACOUSTIC PANELS
PROJECT #623003 ROBERT CROWN GYM SOUND
ATTENUATION
CMO/FINANCE EXPEDIA 72505820256685 WA 98119 8.33$ 3/7/2023 62295 TRAINING & TRAVEL GFOA ANNUAL CONFERENCE TRAVEL H. DESAI
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 398.62$ 3/8/2023 62490 OTHER PROGRAM COSTS AD NOTICE RFP 23-21 SPECIAL EVENTS INFLATABLES
CMO/FINANCE UNITED 01679204272524 TX 77002 238.90$ 3/8/2023 62295 TRAINING & TRAVEL GFOA ANNUAL CONFERENCE TRAVEL H. DESAI
CMO/FINANCE UNITED 01679204272535 TX 77002 238.90$ 3/8/2023 62295 TRAINING & TRAVEL
GFOA ANNUAL CONFERENCE TRAVEL H. DESAI (CHARGE
REIMBURSED TO CITY)
CMO/FINANCE AMERICAN 00179468608115 WA 85034-3802 248.20$ 3/8/2023 62295 TRAINING & TRAVEL GFOA ANNUAL CONFERENCE TRAVEL H. DESAI
CMO/FINANCE AMERICAN 00179468608126 WA 85034-3802 248.20$ 3/8/2023 62295 TRAINING & TRAVEL
GFOA ANNUAL CONFERENCE TRAVEL H. DESAI (CHARGE
REIMBURSED TO CITY)
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 89.45$ 3/13/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AD NOTICE BID 23-24 WATER METER ADVERTISEMENT
CMO/FINANCE CRAINS CHIC SUBSCRIP MI 48207 169.00$ 3/17/2023 65010 BOOKS, PUBLICATIONS, MAPS CRAIN CHICAGO BUSINESS SUBSCRIPTION H. DESAI
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 16.59$ 3/20/2023 62497 INOCULATION FUNDING- ANNUAL AMORTIZATIONAD NOTICE BID 23-15 DUTCH ELM INJECTION
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 17.45$ 3/20/2023 65702 WATER GENERAL PLANT
AD NOTICE BID 23-23 FILTER BACKWASH VALVES WITH
HYDRAULIC ACTUATORS
CMO/FINANCE TRIBUNE PUBLISHING COM IL 60654 17.45$ 3/21/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
AD NOTICE BID 23-26 2023 WATER MAIN & STREET
RESURFACING PROJECT #423002 - 2023 MFT ST
RESURFACING
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 82.60$ 2/28/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING
ON 03/22/23.
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 2,022.62$ 2/28/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
LAND USE COMMISSION MEETING ON 03-22-23 - ADVERTISING
REQUEST CANCELED.
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 (2,022.62)$ 2/28/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
REFUND - LAND USE COMMISSION MEETING ON 03-22-23 -
ADVERTISING REQUEST CANCELED.
COMM ECON DEV EB MARCH 2023 CHAPTER CA 94105 65.28$ 3/2/2023 62295 TRAINING & TRAVEL
ECONOMIC GROWTH PROGRAM WITH LAMBDA ALPHA REAL
ESTATE ECONOMICS ORGANIZATION
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 55.17$ 3/7/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
CHICAGO TRIBUNE AD FOR PUBLIC COMMENT ON THE 2022
CAPR THROUGH 03/21/23.
COMM ECON DEV D & D FINER FOODS INC IL 60201 125.88$ 3/9/2023 65025 FOOD FOOD FOR LAND USE COMMISSION MEETING ON 03-08-2023.
COMM ECON DEV IN SECOND CITY APPRAI IL 60015-4914 500.00$ 3/14/2023 62490 OTHER PROGRAM COSTS RESIDENTIAL APPRAISAL OF 1918 ASBURY, EVANSTON
COMM ECON DEV IN SECOND CITY APPRAI IL 60015-4914 800.00$ 3/14/2023 62490 OTHER PROGRAM COSTS
RESIDENTIAL APPRAISAL OF VACANT LOT AT 1503 EMERSON
ST, EVANSTON
COMM ECON DEV SQ MID KITCHEN IL 60201 69.27$ 3/21/2023 65025 FOOD
LUNCH WITH CITY MANAGER AND CONVENTION VISITORS
BUREAU EXECUTIVE DIRECTOR HOTEL/EVENT STRATEGY
MTG
COMM ECON DEV TRIBUNE PUBLISHING COM IL 60654 68.88$ 3/21/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT
CHICAGO TRIBUNE AD FOR LAND USE COMMISSION MEETING
ON 04/12/2023.
FIRE DEPARTMENT IMAGE SPECIALTIES OF G IL 60062 119.50$ 2/27/2023 65095 OFFICE SUPPLIES
IMAGE SPECIALTIES. PASSPORT TAGS. 2/24/2023. VAN DORPE
(KULL)
FIRE DEPARTMENT QUARTET DIGITAL PRINTI IL 60201 910.20$ 2/27/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT
QUARTET PRINTING. PROMOTION EXAM MATERIALS.
2/24/2023. VAN DORPE (POLEP)
FIRE DEPARTMENT PAYPAL MABASDIVISI CA 95131 250.00$ 2/27/2023 62295 TRAINING & TRAVEL MABAS. COURSE REGISTRATION FEES. 2/23/2023. SMITH
FIRE DEPARTMENT PAYPAL MABASDIVISI CA 60103 300.00$ 3/2/2023 62295 TRAINING & TRAVEL MABAS D1. TRAINING REGISTRATION. 2/27/2023. SMITH.
FIRE DEPARTMENT JONES & BARTLETT LEARN MA 01803 99.05$ 3/3/2023 65010 BOOKS, PUBLICATIONS, MAPS JONES & BARTLETT. BOOKS FOR TRAINING. 3/2/2023. SMITH.
May 8, 2023 Page 5 of 10Page 35 of 40A1.Page 139 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 14.99$ 3/3/2023 65040 JANITORIAL SUPPLIES ACE HARDWARE. CLEANING SUPPLIES. 3/2/2023. SMITH.
FIRE DEPARTMENT WPY FIRENUGGETS INC CA 94598 (300.00)$ 3/9/2023 62295 TRAINING & TRAVEL FIRE NUGGETS. REGISTRATION REFUND. 3/8/2023. SMITH
FIRE DEPARTMENT QUARTET DIGITAL PRINTI IL 60201 104.40$ 3/13/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT QUARTET. CPR PRINTED MATERIALS. 3/10/2023. VAN DORPE.
FIRE DEPARTMENT WALGREENS #15364 IL 60202 99.98$ 3/13/2023 65075 MEDICAL & LAB SUPPLIES WALGREENS. AMBULANCE SUPPLIES. 3/10/2023. MUNO.
FIRE DEPARTMENT TARGET 00032839 IL 60201 21.49$ 3/15/2023 65095 OFFICE SUPPLIES TARGET. BATTERIES FOR STATIONS. 3/14/2023. MIGON.
FIRE DEPARTMENT WPY FIRENUGGETS INC CA 94598 (700.00)$ 3/20/2023 62295 TRAINING & TRAVEL
FIRENUGGETS. TRAINING REGISTRATION REFUND. 3/18/2023.
SMITH.
FIRE DEPARTMENT ZAZZLE INC CA 94063 965.34$ 3/21/2023 65095 OFFICE SUPPLIES ZAZZLE. EMERG MANGMNT RED FOLDERS. 3/20/2023. KULL
FIRE DEPARTMENT ABT ELECTRONICS IL 60025 1,623.00$ 3/23/2023 65625 FURNITURE ABT ELECTRONICS. STOVE AT S4. 3/22/2023. KULL.
FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 14.38$ 3/23/2023 65085 MINOR EQUIP & TOOLS
ACE HARDWARE. LADDER ROPE FOR ENGINE. 3/22/2023.
MUNO.
FIRE DEPARTMENT MED-TECH RESOURCES LLC OR 97402 1,399.86$ 3/23/2023 65075 MEDICAL & LAB SUPPLIES MED TECH RESOURCES. EMS BAGS. 3/22/2023. MUNO.
FIRE DEPARTMENT KATOM RESTA TN 37764 789.00$ 3/24/2023 65625 FURNITURE
KATOM RESTAURANT SUPPLY. COFFEE MAKER FOR S3.
3/23/2023. KULL.
HEALTH/HUMAN SVCS SPIRIT AI 48703387145250 FL 33025-6542 237.78$ 2/27/2023 62476 CRI GRANT -EXPENSE (HHS)NACCHO FLIGHT
HEALTH/HUMAN SVCS SUPER 8 IL 60626 443.48$ 2/27/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS SUPER 8 IL 60626 110.87$ 2/27/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS AMERICAN 0012373989964 TX 76155 280.90$ 2/27/2023 62474 COMPREHENSIVE HEALTH PROTECTION GRANT EXPFLIGHT TO NEHA CONFERENCE
HEALTH/HUMAN SVCS UNITED 01624680199446 TX 77002 228.90$ 2/27/2023 62474 COMPREHENSIVE HEALTH PROTECTION GRANT EXPFLIGHT HOME FROM NEHA
HEALTH/HUMAN SVCS NATIONAL ENVIRONMENTAL CO 80246 655.00$ 2/27/2023 62474 COMPREHENSIVE HEALTH PROTECTION GRANT EXPREGISTRATION FOR THE NEHA CONFERENCE
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 693.20$ 2/28/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 136.25$ 3/1/2023 62490 OTHER PROGRAM COSTS YOUTH PROGRAM
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 290.16$ 3/2/2023 62490 OTHER PROGRAM COSTS OUTREACH PROGRAM
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 258.50$ 3/2/2023 62490 OTHER PROGRAM COSTS GIBBS CENTER
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 105.29$ 3/2/2023 62490 OTHER PROGRAM COSTS OUTREACH PROGRAM
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 16.58$ 3/3/2023 62606 RODENT CONTROL CONTRACT DUST PANS FOR RAT PROGRAM
HEALTH/HUMAN SVCS SMK SURVEYMONKEY.COM CA 94301 679.56$ 3/3/2023 62490 OTHER PROGRAM COSTS ADDITIONAL USER ON SOFTWARE
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 140.81$ 3/6/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 (14.30)$ 3/6/2023 62490 OTHER PROGRAM COSTS RESIDENT STAY
HEALTH/HUMAN SVCS OFFICEMAX/DEPOT 6869 IL 60143 156.40$ 3/6/2023 65095 OFFICE SUPPLIES OFFICE SUPPLIES FOR INSPECTORS
HEALTH/HUMAN SVCS SUPER 8 IL 60626 446.08$ 3/6/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 309.12$ 3/7/2023 62490 OTHER PROGRAM COSTS RESIDENT STAY
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 539.94$ 3/9/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 746.44$ 3/9/2023 62490 OTHER PROGRAM COSTS RESIDENT STAY
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 243.75$ 3/9/2023 62490 OTHER PROGRAM COSTS FOOD SUPPLY FRO THE DROP-IN CENTER. GIBBS
HEALTH/HUMAN SVCS D & D DOGS IL 60201 113.18$ 3/10/2023 62490 OTHER PROGRAM COSTS STAFF EVENT. MEETING FOR A SUMMER INITIATIVE
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 185.69$ 3/13/2023 62490 OTHER PROGRAM COSTS FOOD SUPPLY
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 12.50$ 3/13/2023 62490 OTHER PROGRAM COSTS LIFE SKILLS GROUP MATERIALS FOR GROUPS.
HEALTH/HUMAN SVCS SUPER 8 IL 60626 780.64$ 3/13/2023 62490 OTHER PROGRAM COSTS GA CLIENT ASSISTANCE
HEALTH/HUMAN SVCS NATIONAL ENVIRONMENTAL CO 80246 100.00$ 3/13/2023 62360 MEMBERSHIP DUES NEHA MEMBERSHIP FOR GREG OLSEN
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 139.99$ 3/16/2023 62490 OTHER PROGRAM COSTS SHELTER RESIDENT
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 259.98$ 3/17/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS PANINOS PIZZERIA IL 60202 77.79$ 3/17/2023 62490 OTHER PROGRAM COSTS FOOD SUPPLY DROP-IN CENTER EVENT.
HEALTH/HUMAN SVCS WHITEPAGES WA 98121 119.99$ 3/17/2023 62646 IL HIV SURVEILLANCE HIV GRANT ALLOWABLE-SEARCH DATABASE
HEALTH/HUMAN SVCS CANVA I03727-33170549 DE 19934 12.95$ 3/20/2023 62490 OTHER PROGRAM COSTS MONTHLY SUBSCRIPTION
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 119.99$ 3/20/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 464.10$ 3/20/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 124.99$ 3/20/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS SUPER 8 IL 60626 1,561.28$ 3/20/2023 62490 OTHER PROGRAM COSTS GA CLIENTS ASSISTANCE
HEALTH/HUMAN SVCS SUPER 8 IL 60626 111.52$ 3/20/2023 62490 OTHER PROGRAM COSTS RESIDENT DV SHELTER
HEALTH/HUMAN SVCS WM SUPERCENTER #1998 IL 60076 37.70$ 3/21/2023 62490 OTHER PROGRAM COSTS YOUTH EVENT AT GIBBS. MATERIALS FOR THE EVENT.
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 119.99$ 3/21/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTET
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 52.50$ 3/21/2023 62490 OTHER PROGRAM COSTS GIFT GIVEAWAYS FOR SKILLS GROUP. YOUTH
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 269.98$ 3/22/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 107.88$ 3/22/2023 62490 OTHER PROGRAM COSTS FOOD SUPPLY EVENT WITH YOUTH. MSYEP
HEALTH/HUMAN SVCS SUPER 8 IL 60626 334.56$ 3/22/2023 62490 OTHER PROGRAM COSTS RESIDENT DV SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 109.99$ 3/23/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS EXTENDEDSTAY 4138 IL 60077 219.98$ 3/23/2023 62490 OTHER PROGRAM COSTS RESIDENT SHELTER
HEALTH/HUMAN SVCS PAPA JOHNS 5056 IL 60201 125.86$ 3/23/2023 62490 OTHER PROGRAM COSTS FOOD SUPPLY FOR LIFE SKILLS GROUP
HEALTH/HUMAN SVCS TARGET 00009274 IL 60202 132.28$ 3/24/2023 62490 OTHER PROGRAM COSTS SUPPLIES FOR EA CLIENT
LEGAL DEPARTMENT MARRIOTT HOTELS SAN JU PR 00907 667.80$ 2/27/2023 62295 TRAINING & TRAVEL HOTEL STAY FOR CONFERENCE - NICHOLAS CUMMINGS
LEGAL DEPARTMENT UBER TRIP CA 94105 12.31$ 2/27/2023 62295 TRAINING & TRAVEL UBER FROM HOTEL TO AIRPORT - NICHOLAS CUMMINGS
LEGAL DEPARTMENT CE21 TX 78735 500.00$ 2/28/2023 62295 TRAINING & TRAVEL
CHICAGO-KENT - 39TH ANNUAL SECTION 1983 CIVIL RIGHTS
LITIGATION CONFERENCE - NICHOLAS CUMMINGS
LEGAL DEPARTMENT FEDEX 98363040 TN 38116 24.87$ 3/2/2023 62315 POSTAGE MAILING A SETTLEMENT CHECK
LEGAL DEPARTMENT SPOTHERO 844-356-8054 IL 60603 20.78$ 3/3/2023 62345 COURT COST/LITIGATION PARKING FOR COURT
LEGAL DEPARTMENT VCN DALEYCTRTRAFFIC CT IL 60602 45.95$ 3/6/2023 62345 COURT COST/LITIGATION BAR CARD FOR COURT - NICHOLAS CUMMINGS
LEGAL DEPARTMENT VCN COOKCOROD IL 60602 25.53$ 3/9/2023 62345 COURT COST/LITIGATION RECEIVING RECORDED COPIES OF PLATS - DOWNLOADS
May 8, 2023 Page 6 of 10Page 36 of 40A1.Page 140 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
LEGAL DEPARTMENT LN COOKCOLAWDIV IL 60602 25.53$ 3/13/2023 62345 COURT COST/LITIGATION PAYMENT FOR CAPTION CORRECTION - COE V ROBINSON
POLICE DEPARTMENT GREEN BAY CW IL 60201 42.61$ 3/3/2023 62295 TRAINING & TRAVEL GAS FOR TRAVEL TO CTO TRAINING - VELASQUEZ
POLICE DEPARTMENT NIAIA, INC CO 81601 100.00$ 3/8/2023 62360 MEMBERSHIP DUES MEMBERSHIP DUES
POLICE DEPARTMENT WWW.I-PAC.ORG IL 60139 210.00$ 3/9/2023 62295 TRAINING & TRAVEL
ILLINOIS POLICE ACCREDITATION COALITION CONFERENCE
FOR SJONES
POLICE DEPARTMENT MEDTECH FOR FL 32311 167.80$ 3/10/2023 65125 OTHER COMMODITIES PROPERTY SUPPLIES
POLICE DEPARTMENT PRESTONS FLORIST IL 60201 172.50$ 3/10/2023 62490 OTHER PROGRAM COSTS FUNERAL FLOWERS
POLICE DEPARTMENT AED SUPERSTORE WI 54568 1,258.62$ 3/13/2023 65125 OTHER COMMODITIES RANGE TRAUMA AID KITS
POLICE DEPARTMENT SPECIAL T UNLIMITED IL 60162 795.00$ 3/13/2023 65020 CLOTHING POLICE ACADEMY UNIFORMS (RECRUITS)
POLICE DEPARTMENT BEST BUY 00003137 IL 60202 38.97$ 3/14/2023 65095 OFFICE SUPPLIES FLASH DRIVES
POLICE DEPARTMENT B&H PHOTO 800-606-6969 NY 10001 65.64$ 3/15/2023 65095 OFFICE SUPPLIES FLASH DRIVES
POLICE DEPARTMENT POSITIVE PROMOTIONS NY 11788 303.41$ 3/15/2023 65095 OFFICE SUPPLIES NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK 2023
POLICE DEPARTMENT PARTY CITY 168 IL 60062 90.75$ 3/15/2023 62490 OTHER PROGRAM COSTS
NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK
SUPPLIES
POLICE DEPARTMENT OLIVET NAZARENE UNIV IL 60914 60.00$ 3/17/2023 62490 OTHER PROGRAM COSTS CAREER FAIR
POLICE DEPARTMENT CANVA I03731-27087202 DE 19934 12.99$ 3/22/2023 62360 MEMBERSHIP DUES MONTHLY SOFTWARE MEMBERSHIP
POLICE DEPARTMENT PET SUPPLIES PLUS 4120 IL 60202 76.48$ 3/22/2023 65025 FOOD K9 FOOD SUPPLIES
POLICE DEPARTMENT YETI 1-833-225-9384 DE 78735 148.75$ 3/23/2023 62490 OTHER PROGRAM COSTS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK
POLICE DEPARTMENT YETI 1-833-225-9384 DE 78735 272.00$ 3/24/2023 62490 OTHER PROGRAM COSTS NATIONAL PUBLIC SAFETY TELECOMMUNICATORS WEEK
PRCS/ADMINISTRATION WALGREENS #2619 IL 60201 255.95$ 2/28/2023 63045 SUMMER YOUTH EMPLOYMENT
COMMUNITY EVENT MATERIAL FOR DROP IN CENTER AT
GIBBS AND CROWN
PRCS/ADMINISTRATION WAVE - ICI IL 60712 1,395.00$ 3/7/2023 63045 SUMMER YOUTH EMPLOYMENT CNA SCHOOL TUITION FOR CLIENT
PRCS/ADMINISTRATION SOUTHWES 5262428123187 TX 75235 237.95$ 3/8/2023 62295 TRAINING & TRAVEL
FLIGHT TO ATTEND THE PARKS AND RECREATION SUMMIT IN
FLORIDA
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 7.36$ 3/1/2023 62490 OTHER PROGRAM COSTS FOOD FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 133.99$ 3/2/2023 62490 OTHER PROGRAM COSTS ANIMAL CARE & GARDENING SUPPLIES
PRCS/ECOLOGY CNTR LEWS FISHING SC 29072 152.45$ 3/3/2023 65110 REC PROGRAM SUPPLIES FISHING RODS & REEL COMBOS
PRCS/ECOLOGY CNTR SP CERAMIC SUPPLY CH IL 60007 713.00$ 3/8/2023 65110 REC PROGRAM SUPPLIES POTTERY SUPPLIES
PRCS/ECOLOGY CNTR IN PLANT CHICAGO, NFP IL 60609-3225 200.00$ 3/8/2023 62507 FIELD TRIPS ECOEXPLORERS SESSION 1 FIELD TRIP
PRCS/ECOLOGY CNTR EVANSTON REBUILDING WA IL 60201 180.00$ 3/9/2023 65085 MINOR EQUIP & TOOLS DISHWASHER FOR FOG HOUSES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 7.89$ 3/9/2023 62490 OTHER PROGRAM COSTS
FOOD FOR PROGRAM ANIMALS & SUPPLIES FOR BIRTHDAY
PARTY SALT DOUGH CRAFT
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 9.42$ 3/9/2023 65110 REC PROGRAM SUPPLIES
FOOD FOR PROGRAM ANIMALS & SUPPLIES FOR BIRTHDAY
PARTY SALT DOUGH CRAFT
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 82.67$ 3/9/2023 65110 REC PROGRAM SUPPLIES
SUPPLIES FOR PLANT A FLOWER DAY AND STORAGE BINS
FOR RECREATION PROGRAMS
PRCS/ECOLOGY CNTR MENARDS MORTON GROVE I IL 60053 93.47$ 3/10/2023 65005 AGRI/BOTANICAL SUPPLIES
SNOW FENCE FOR COMMUNITY GARDENS & JANITORIAL
SUPPLIES
PRCS/ECOLOGY CNTR MENARDS MORTON GROVE I IL 60053 7.87$ 3/10/2023 65040 JANITORIAL SUPPLIES
SNOW FENCE FOR COMMUNITY GARDENS & JANITORIAL
SUPPLIES
PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 44.99$ 3/10/2023 62490 OTHER PROGRAM COSTS CRICKETS FOR ANIMAL CARE
PRCS/ECOLOGY CNTR THE HOME DEPOT #1902 IL 60202 9.98$ 3/13/2023 65005 AGRI/BOTANICAL SUPPLIES GARDENING SUPPLIES
PRCS/ECOLOGY CNTR BAKER CREEK HEIRLOOM S MO 65704 6.50$ 3/13/2023 65005 AGRI/BOTANICAL SUPPLIES SEEDS FOR GARDEN PROGRAM
PRCS/ECOLOGY CNTR WOMEN IN LEISURE SERVI CA 92821 30.00$ 3/13/2023 62295 TRAINING & TRAVEL
WOMEN IN LEISURE SERVICES VIRTUAL EMPOWHERMENT
DAY REGISTRATION
PRCS/ECOLOGY CNTR SQ CITY BEE SAVERS IL 60187 195.00$ 3/17/2023 62490 OTHER PROGRAM COSTS HONEY BEE NUC
PRCS/ECOLOGY CNTR CHEWY.COM FL 33322 56.60$ 3/20/2023 62490 OTHER PROGRAM COSTS SUPPLIES FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 5.16$ 3/20/2023 62490 OTHER PROGRAM COSTS
SUPPLIES FOR ANIMAL CARE & BATTERIES FOR RECREATION
PROGRAMS
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 17.28$ 3/20/2023 65110 REC PROGRAM SUPPLIES
SUPPLIES FOR ANIMAL CARE & BATTERIES FOR RECREATION
PROGRAMS
PRCS/ECOLOGY CNTR CHEWY.COM FL 33322 54.98$ 3/21/2023 62490 OTHER PROGRAM COSTS SUPPLIES FOR PROGRAM ANIMALS
PRCS/ECOLOGY CNTR ACCUCUT NE 68138 40.50$ 3/22/2023 65085 MINOR EQUIP & TOOLS ACCUCUT DIE CUT
PRCS/ECOLOGY CNTR EVANSTON ENVIRONMENTAL TX 78746 261.00$ 3/23/2023 65005 AGRI/BOTANICAL SUPPLIES NATIVE PLANTS FOR BIRD WATCHING AREA AND FARMETTE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 911.85$ 2/27/2023 65025 FOOD FJCC SNACK/SUPPER/MILK
PRCS/FLEETWOOD CNTR JEWEL OSCO 3487 IL 60202 29.94$ 2/27/2023 65110 REC PROGRAM SUPPLIES MATERIALS FOR "ICE CREAM IN A BAG" EXPERIMENT
PRCS/FLEETWOOD CNTR PANINOS PIZZERIA IL 60202 305.65$ 2/27/2023 65025 FOOD DINNER FOR BLACK HISORY MONTH FAMILY PROGRAM + TIP
PRCS/FLEETWOOD CNTR FEDEX OFFICE 800000836 TX 75024 73.58$ 2/28/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT THEATRE MARKETING PRINTS
PRCS/FLEETWOOD CNTR FEDEX OFFIC36000036053 IL 60201 206.00$ 3/2/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT THEATRE MARKETING MATERIALS
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 571.52$ 3/6/2023 65025 FOOD FJCC SNACK/SUPPER/MILK
PRCS/FLEETWOOD CNTR OFFICE DEPOT #510 IL 60201 29.78$ 3/6/2023 65095 OFFICE SUPPLIES STAND FOR LIQUOR LICENSES
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 87.36$ 3/6/2023 65040 JANITORIAL SUPPLIES BUILDING SUPPLIES
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 65.97$ 3/7/2023 65025 FOOD KITCHEN NON-FOODFJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 343.58$ 3/7/2023 65110 REC PROGRAM SUPPLIES KITCHEN NON-FOODFJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR JEWEL OSCO 3428 IL 60202 27.93$ 3/8/2023 65025 FOOD BUNS FOR SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 401.98$ 3/10/2023 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR FEDEX OFFIC36000036053 IL 60201 36.49$ 3/10/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT THEATRE MARKETING MATERIALS
May 8, 2023 Page 7 of 10Page 37 of 40A1.Page 141 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/FLEETWOOD CNTR BENNISONS BAKERY INC IL 60201 67.50$ 3/13/2023 65025 FOOD DONUTS FOR HIRING SESSION
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 (1,378.32)$ 3/14/2023 65025 FOOD CREDIT FROM GFS
PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 16.26$ 3/15/2023 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICES
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 867.94$ 3/16/2023 65025 FOOD FJCC SNACK/SUPPER/MILK
PRCS/FLEETWOOD CNTR SCENE75 ROM ARCADE IL 60446 100.00$ 3/16/2023 62507 FIELD TRIPS FIELD TRIP DEPOSIT FOR SPRING BREAK CAMP
PRCS/FLEETWOOD CNTR PAYPAL MSMAVERICK2ENT CA 95131 393.75$ 3/16/2023 62511 ENTERTAIN/PERFORMER SERV DJ SERVICES FOR SKATE PARTY ON MARCH 31, 2023
PRCS/FLEETWOOD CNTR IL TOLLWAY-WEB IL 60515 21.15$ 3/17/2023 62295 TRAINING & TRAVEL TRAVEL TOLLWAY VIOLATION
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 563.26$ 3/20/2023 65025 FOOD FJCC SNACK/SUPPER/MILK
PRCS/FLEETWOOD CNTR BOWLERO BUFFALO GRV IL 60089 326.84$ 3/20/2023 62507 FIELD TRIPS SPRING BREAK FIELD TRIP DEPOSIT
PRCS/FLEETWOOD CNTR HOUSE OF RENTAL IL 60077-1201 202.00$ 3/22/2023 62375 RENTALS
RENTAL OF CATERING SUPPLIES FOR 2023 WOMEN'S
HISTORY MONTH EVENT MINUS $$29.12 FOR RETURNED ITEM.
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 60202 9.28$ 3/22/2023 65110 REC PROGRAM SUPPLIES RECREATION SUPPLIES
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 621.42$ 3/24/2023 65025 FOOD FJCC SNACK/SUPPER
PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 200.03$ 2/27/2023 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 2/27/2023 65110 REC PROGRAM SUPPLIES MUSIC FOR LINE DANCING
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 2/27/2023 65110 REC PROGRAM SUPPLIES MUSIC FOR PROGRAM
PRCS/LEVY SEN CNTR HAMILTON MARINE #1 ME 04974 815.14$ 2/28/2023 65515 OTHER IMPROVEMENTS LIFE RING BOUYS
PRCS/LEVY SEN CNTR SPIETH ANDERSON USA MI 48879 94.92$ 3/3/2023 65050 BUILDING MAINTENANCE MATERIAL GYMNASTICS EQUIP. REPLACEMENT PART
PRCS/LEVY SEN CNTR AMERICAN SAFETY AND HE OR 97402-9189 105.00$ 3/3/2023 62295 TRAINING & TRAVEL CPR CERTS - PR ADMIN
PRCS/LEVY SEN CNTR AMERICAN SAFETY AND HE OR 97402-9189 53.30$ 3/3/2023 62295 TRAINING & TRAVEL CPR CERTS - CROWN
PRCS/LEVY SEN CNTR KAIVAC OH 45015 131.82$ 3/6/2023 65040 JANITORIAL SUPPLIES KAIVAC CLEANING SUPPLIES
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 1.29$ 3/7/2023 65110 REC PROGRAM SUPPLIES MUSIC FOR CLASSES
PRCS/LEVY SEN CNTR AMERICAN SAFETY AND HE OR 97402-9189 210.00$ 3/9/2023 62295 TRAINING & TRAVEL CPR CERTS - LEVY
PRCS/LEVY SEN CNTR DOG WASTE DEPOT.COM CA 92128 175.96$ 3/14/2023 65110 REC PROGRAM SUPPLIES DOG BEACH WASTE BAGS
PRCS/LEVY SEN CNTR DOLLAR TREE IL 60645 60.07$ 3/15/2023 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/LEVY SEN CNTR SAMSCLUB.COM AR 72712 212.32$ 3/16/2023 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/LEVY SEN CNTR DRURY LANE IL 60181 207.86$ 3/22/2023 65110 REC PROGRAM SUPPLIES PROGRAM TICKETS
PRCS/LEVY SEN CNTR APPLE.COM/BILL CA 95014 0.99$ 3/22/2023 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/NOYES CNTR TARGET 00009274 IL 60202 39.95$ 3/1/2023 65110 REC PROGRAM SUPPLIES EVANSTON CHILDRENS THEATRE SUPPLIES
PRCS/NOYES CNTR TARGET 00009274 IL 60202 31.00$ 3/2/2023 65110 REC PROGRAM SUPPLIES EVANSTON CHILDRENS THEATRE HAIR
PRCS/NOYES CNTR PAYPAL BUSY BEAVER IL 60647 59.50$ 3/8/2023 65110 REC PROGRAM SUPPLIES CAST BUTTONS CHILDRENS THEATRE
PRCS/NOYES CNTR OFFICE DEPOT #510 IL 60201 19.79$ 3/13/2023 65110 REC PROGRAM SUPPLIES OVERSIZED PAPER FOR CHILDRENS THEATRE POSTERS
PRCS/NOYES CNTR OTC BRANDS INC NE 68137 53.04$ 3/15/2023 65110 REC PROGRAM SUPPLIES CHILDRENS THEATRE AND PIRATE CAMP SUPPLIES
PRCS/NOYES CNTR DOLLARTREE IL 60202 10.00$ 3/16/2023 65110 REC PROGRAM SUPPLIES SKETCHBOOKS FOR SPRING BREAK CAMP
PRCS/NOYES CNTR ORIENTAL INST PROGRAMS IL 60637 50.00$ 3/23/2023 62507 FIELD TRIPS DEPOSIT SUMMER FIELD TRIP
PRCS/NOYES CNTR ELK GROVE PARK DISTRIC IL 60007 200.00$ 3/24/2023 62507 FIELD TRIPS PIRATE CAMP FIELD TRIP
PRCS/NOYES CNTR THE MORTON ARBORETUM IL 60532 135.00$ 3/24/2023 62507 FIELD TRIPS ART OUTSIDE FIELD TRIP
PRCS/RBT CROWN CNTR WALGREENS #4218 IL 60202 12.44$ 3/1/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 247.72$ 3/1/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR TARGET 00009274 IL 60202 11.34$ 3/3/2023 65110 REC PROGRAM SUPPLIES BABY WIPES FOR PRESCHOOL
PRCS/RBT CROWN CNTR DOLLAR TREE IL 60645 30.00$ 3/3/2023 65110 REC PROGRAM SUPPLIES ST. PATS CLASSROOM SUPPLIES
PRCS/RBT CROWN CNTR SAMSCLUB #6444 IL 60202 136.36$ 3/6/2023 65110 REC PROGRAM SUPPLIES PRESCHOOL SUPPLIES
PRCS/RBT CROWN CNTR STARBUCKS STORE 61673 IL 60645 45.00$ 3/6/2023 65025 FOOD STARBUCKS COFFEE AND CONVO
PRCS/RBT CROWN CNTR OTC BRANDS INC NE 68137 21.98$ 3/8/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR SAMS CLUB #6444 IL 60202 95.20$ 3/10/2023 65025 FOOD FOOD FOR SUPPLIES FOR SPRING BREAK CAMP
PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC. CT 06415 251.76$ 3/13/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR SAMSCLUB.COM AR 72712 184.06$ 3/13/2023 65025 FOOD FOOD FOR PRESSCHOOL
PRCS/RBT CROWN CNTR DISCOUNTSCH 8006272829 CA 93940 10.94$ 3/13/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLY
PRCS/RBT CROWN CNTR OAKTON COMMUNITY CENTE IL 60076 75.00$ 3/15/2023 62507 FIELD TRIPS EXPLORATORIUM FIELD TRIP SUMMER 2023
PRCS/RBT CROWN CNTR TRADER JOE S #702 IL 60202 15.55$ 3/16/2023 65025 FOOD CLASSROOM FOOD ACTIVITY
PRCS/RBT CROWN CNTR OFFICEMAX/DEPOT 6869 IL 60143 92.27$ 3/17/2023 65095 OFFICE SUPPLIES FILE CABINET FOR OFFICE
PRCS/RBT CROWN CNTR AUTOZONE 6054 IL 60202 7.98$ 3/17/2023 65040 JANITORIAL SUPPLIES WASHERS AND BOLTS
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 13.16$ 3/20/2023 65040 JANITORIAL SUPPLIES MOLD & MILDEW SPRAY
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 12.25$ 3/20/2023 65040 JANITORIAL SUPPLIES SOCKET AND SCREWS
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 60202 105.94$ 3/20/2023 65040 JANITORIAL SUPPLIES SOCKET SET
PRCS/RBT CROWN CNTR CVS/PHARMACY #04778 IL 60202 26.98$ 3/22/2023 65110 REC PROGRAM SUPPLIES MASKS FOR PRESCHOOL
PRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 13.67$ 3/22/2023 65025 FOOD SNACK ACTIVITY
PRCS/RBT CROWN CNTR SKY HIGH SPORTS NILES IL 60714 500.00$ 3/22/2023 62507 FIELD TRIPS
SUMMER FIELD TRIP. NOT SURE WHY TAX IS SHOWN, SEE
ATTACHED RECEIPT. THERE IS NO SALES TAX ADDED.
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 41.02$ 2/27/2023 65025 FOOD INGREDIENTS FOR AFTER-SCHOOL COOKING PROGRAM.
PRCS/RECREATION BOWLERO NILES IL 60714 233.74$ 2/27/2023 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION JONES SCHOOL SUPPLY CO SC 29201 441.00$ 3/2/2023 65110 REC PROGRAM SUPPLIES PARTICIPATION RIBBONS FOR GYMNASTICS PROGRAM
PRCS/RECREATION SP STRENGTH SHOP USA IN 47374 92.97$ 3/3/2023 65110 REC PROGRAM SUPPLIES EQUIPMENT FOR POWERLIFTING PROGRAM
PRCS/RECREATION MICHAELS STORES 3849 IL 60077 49.34$ 3/3/2023 65110 REC PROGRAM SUPPLIES SUPPLIES FOR AFTER-SCHOOL ART PROGRAM.
PRCS/RECREATION BOWLERO NILES IL 60714 233.74$ 3/3/2023 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION SMK WUFOO.COM CHARGE CA 94301 39.00$ 3/3/2023 62490 OTHER PROGRAM COSTS MONTHLY ACCOUNT FOR AGING WELL DONATIONS
PRCS/RECREATION WALMART.COM 8009666546 AR 72716 278.00$ 3/7/2023 62490 OTHER PROGRAM COSTS
DEVICES FOR CAMP STAFF TO ACCESS RECTRAC & CAMPER
FORMS
May 8, 2023 Page 8 of 10Page 38 of 40A1.Page 142 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RECREATION CITY OF EVANSTON PARKI IL 60201 2.85$ 3/8/2023 62490 OTHER PROGRAM COSTS
PARKING FOR MEETING WITH HOME GROWN ARTISTS FOR
THE FARMERS' MARKET
PRCS/RECREATION JEWEL OSCO 3487 IL 60202 36.13$ 3/8/2023 65025 FOOD INGREDIENTS FOR COOKING AFTER-SCHOOL PROGRAM.
PRCS/RECREATION SMK WUFOO.COM CHARGE CA 94301 320.40$ 3/8/2023 62490 OTHER PROGRAM COSTS
UPGRADE TO YEARLY ACCOUNT FOR AGING WELL/PROGRAM
DONATIONS
PRCS/RECREATION MICHAELS STORES 3849 IL 60077 68.49$ 3/10/2023 65110 REC PROGRAM SUPPLIES ART SUPPLIES FOR AFTER-SCHOOL PROGRAM.
PRCS/RECREATION DOLLARTREE IL 60202 2.50$ 3/10/2023 62490 OTHER PROGRAM COSTS SUPPLIES FOR INCLUSION SUPPORT TOOLKIT.
PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 3/10/2023 65110 REC PROGRAM SUPPLIES TV SERVICE FOR ROBERT CROWN CENTER
PRCS/RECREATION BOWLERO NILES IL 60714 233.74$ 3/13/2023 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 22.21$ 3/15/2023 65025 FOOD INGREDIENTS FOR AFTER-SCHOOL COOKING PROGRAM.
PRCS/RECREATION BOWLERO NILES IL 60714 233.74$ 3/16/2023 62507 FIELD TRIPS LANE AND SHOE RENTAL FOR BOWLING PROGRAM
PRCS/RECREATION JEWEL OSCO 3428 IL 60202 34.81$ 3/22/2023 65025 FOOD INGREDIENTS FOR AFTER-SCHOOL COOKING PROGRAM.
PRCS/RECREATION IPRA IL 60525 80.00$ 3/24/2023 62295 TRAINING & TRAVEL IPRA SUPERVISOR SYMPOSIUM
PUBLIC WORKS AGENCY HOMEDEPOT.COM GA 303390000 812.70$ 3/6/2023 65085 MINOR EQUIP & TOOLS EXTENSION FORKS FOR LOADER
PUBLIC WORKS AGENCY THE HOME DEPOT #1902 IL 60202 16.48$ 3/6/2023 65085 MINOR EQUIP & TOOLS SUCTION CUPS FOR OFFICE
PUBLIC WORKS AGENCY ZORO TOOLS INC IL 60089 1,073.99$ 3/8/2023 65085 MINOR EQUIP & TOOLS 10 STEP TRUCK LADDER FOR CLEANING
PUBLIC WORKS AGENCY ZORO TOOLS INC IL 60089 189.70$ 3/22/2023 65085 MINOR EQUIP & TOOLS HARD HAT RACKS FOR VEHICLES
PUBLIC WORKS AGENCY APPLEBEES 98351498343 IL 62703 25.23$ 3/22/2023 62295 TRAINING & TRAVEL FOOD AT WATERCON CONFERENCE
PUBLIC WORKS AGENCY SHELL OIL 10089689003 IL 62703 52.08$ 3/22/2023 65060 MATERIALS TO MAINTAIN AUTOSL GAS FOR VEHICLE 660
PUBLIC WORKS AGENCY HARDEES 1503144 IL 62703 15.66$ 3/23/2023 62295 TRAINING & TRAVEL FOOD AT WATERCON CONFERENCE
PUBLIC WORKS AGENCY IHOP #3123 IL 62703 20.00$ 3/23/2023 62295 TRAINING & TRAVEL FOOD AT WATERCON CONFERENCE
PUBLIC WORKS AGENCY SMKYBONES WNG-BGR X 75 IL 62703 27.43$ 3/24/2023 62295 TRAINING & TRAVEL FOOD AT WATERCON CONFERENCE
PUBLIC WORKS/PLAN-ENG WWW.NORTHERNSAFETY.COM NY 13340 80.02$ 3/3/2023 65090 SAFETY EQUIPMENT SAFETY EQUIPMENT
PUBLIC WORKS/PLAN-ENG FEDEX 395223345156 TN 38116 35.17$ 3/3/2023 62315 POSTAGE POSTAGE
PUBLIC WORKS/PLAN-ENG TRIBUNE PUBLISHING COM IL 60654 65.45$ 3/7/2023 62205 PARK MNTNCE & FURNITURE REPLACEMENT LSLR PEID PUBLIC HEARING
PUBLIC WORKS/SERVICE GRAINGER IL 60045-5202 219.97$ 2/27/2023 65115 TRAFFIC CONTROL SUPPLI HEX HEAD LAG SCREWS
PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 331.68$ 2/27/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FILTERS FOR EQUIPMENT/STOCK
PUBLIC WORKS/SERVICE THE PAPER MILL STORE WI 53590 318.56$ 2/28/2023 67107 OUTREACH PAPER FOR FALL STREET CLEANING SIGNS
PUBLIC WORKS/SERVICE V&J LANDSCAPING SERVIC IL 60077 1,064.64$ 3/1/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS STOCK
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 23.94$ 3/1/2023 65085 MINOR EQUIP & TOOLS PADLOCK
PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 838.15$ 3/2/2023 65625 FURNITURE LOCKING FILE CABINETS
PUBLIC WORKS/SERVICE V&J LANDSCAPING SERVIC IL 60077 76.99$ 3/2/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OILS FOR EQUIPMENT
PUBLIC WORKS/SERVICE CITY WELDING SALES & S IL 60076 467.73$ 3/3/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT WELDING GASS/PPE
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 200.00$ 3/3/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT PAINT
PUBLIC WORKS/SERVICE ARCMATE MFG CORP CA 920290000 149.33$ 3/3/2023 65085 MINOR EQUIP & TOOLS TOOLS
PUBLIC WORKS/SERVICE EVANSTON LUMBER IL 60202 510.00$ 3/6/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT BENCH REPAIR PARTS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 76.77$ 3/6/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS/SUPPLIES
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 169.00$ 3/6/2023 65085 MINOR EQUIP & TOOLS HACKSAW FOR STAFF (BATTERY OPERATED)
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 17.97$ 3/6/2023 65085 MINOR EQUIP & TOOLS MINOR TOOL FOR STAFF
PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 728.15$ 3/8/2023 65625 FURNITURE TRASH CONTAINERS LINERS (FANCY CANS)
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 988.65$ 3/9/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL #10 WIRE, BUTTON PHOTOCELLS
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 6.70$ 3/10/2023 65085 MINOR EQUIP & TOOLS MOUSE TRAP
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 279.69$ 3/10/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT PAINT/SUPPLIES
PUBLIC WORKS/SERVICE APWA - CHAPTERS MO 64105 (170.00)$ 3/10/2023 62295 TRAINING & TRAVEL ISPI EVENT REGISTRATION
PUBLIC WORKS/SERVICE APWA - CHAPTERS MO 64105 170.00$ 3/10/2023 62295 TRAINING & TRAVEL ISPI EVENT REGISTRATION
PUBLIC WORKS/SERVICE APWA - SNOW REGISTRATI MO 64105 575.00$ 3/10/2023 62295 TRAINING & TRAVEL TRAINING
PUBLIC WORKS/SERVICE SQ APWA - ILLINOIS CH MO 64108 747.00$ 3/10/2023 62295 TRAINING & TRAVEL SUPERVISOR TRAINING
PUBLIC WORKS/SERVICE SPARTAN ATH PA 19456 1,301.40$ 3/14/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT TENNIS NETS
PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 102.72$ 3/14/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OILS FOR STOCK
PUBLIC WORKS/SERVICE EREPLACEMENTPARTS.COM FL 34238 48.71$ 3/15/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTER, HOSE
PUBLIC WORKS/SERVICE SMALLENGINESPRODEALER FL 33434 2,280.93$ 3/16/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAND PRO MOTOR
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 801.38$ 3/16/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRIC SUPPLIES, POWER TOOL BATTERIES
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 264.39$ 3/16/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL #16 WIRE
PUBLIC WORKS/SERVICE OPE OR 97301 340.00$ 3/16/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS
PUBLIC WORKS/SERVICE PAYPAL SMALLENGINE FL 33434 396.75$ 3/20/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT SHIPPING FOR MOTOR
PUBLIC WORKS/SERVICE MENARDS MORTON GROVE I IL 60053 428.88$ 3/20/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT LOVELACE, PPE, TOOLS
PUBLIC WORKS/SERVICE ABI ATTACHMENTS INC IN 46544 1,398.70$ 3/21/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS
PUBLIC WORKS/SERVICE JACKS SMALL ENGINES & MD 21084 224.61$ 3/22/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS
PUBLIC WORKS/SERVICE GRAINGER IL 60045-5202 185.46$ 3/22/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FACE SHIELDS
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 7.66$ 3/22/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT DOG BEACH
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 22.03$ 3/22/2023 65085 MINOR EQUIP & TOOLS WRENCH HAND SOCKET
PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 73.50$ 3/22/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT HARDWARE
PUBLIC WORKS/SERVICE GRAYBAR ELECTRIC COMPA MO 63105 1,293.34$ 3/22/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL #6 STREET LIGHT CABLE
PUBLIC WORKS/SERVICE NUTRON NAMEPLATE INC OH 44070 233.90$ 3/23/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT MILE MARKER PLATES
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 60202 47.06$ 3/23/2023 65085 MINOR EQUIP & TOOLS FUSES, WRENCHES, SOCKETS
PUBLIC WORKS/SERVICE UNITED CONTAINER MI 49085 1,366.50$ 3/24/2023 65625 FURNITURE GAYLORDS FOR PLASTIC FILM COLLECTION
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 11.92$ 3/24/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT DOG BEACH
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 389.00$ 2/27/2023 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PAINTING SUPPLIES
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 214.29$ 2/27/2023 65085 MINOR EQUIP & TOOLS TORQUE WRENCH
PUBLIC WORKS/WTR PROD NALCO WATER PRETREATME IL 604250000 539.70$ 2/27/2023 65075 MEDICAL & LAB SUPPLIES DI TANKS AND FILTERS.
PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60563 48.00$ 2/27/2023 65085 MINOR EQUIP & TOOLS WATER TASTE TEST COMPETITION
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1907 IL 607140000 159.70$ 2/27/2023 65090 SAFETY EQUIPMENT SPASH PROOF GOGGLES
May 8, 2023 Page 9 of 10Page 39 of 40A1.Page 143 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/WTR PROD HACH COMPANY CO 80538 160.57$ 2/27/2023 65075 MEDICAL & LAB SUPPLIES DW STD FOR ORTHOPHOSPHATE.
PUBLIC WORKS/WTR PROD SAIA MOTOR FREIGHTLINE GA 30097 163.50$ 3/1/2023 65085 MINOR EQUIP & TOOLS SHIPPING OF CLUTCH
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339-0000 49.75$ 3/1/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COMPRESSION FITTINGS
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 107.24$ 3/1/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HEX NUTS AND WASHERS
PUBLIC WORKS/WTR PROD MID AMERICAN WATER WAU IL 60084 945.00$ 3/2/2023 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1.5" CORPS
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 1,809.07$ 3/2/2023 65085 MINOR EQUIP & TOOLS BRASS FITTINGS
PUBLIC WORKS/WTR PROD NOVASPECT HOLDINGSNOAS IL 60173-4306 1,472.07$ 3/2/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PUMP SEAL
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 30339-0000 106.40$ 3/3/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL COMPRESSION FITTINGS
PUBLIC WORKS/WTR PROD SARPINO S PIZZERIA EVA IL 60202 187.65$ 3/6/2023 65025 FOOD PIZZAS FOR MEETING LUNCHEON.
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 904.35$ 3/6/2023 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PVC PIPE & FITTINGS
PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504 470.00$ 3/6/2023 65055 MATERIALS TO MAINTAIN IMPROVEMENTS HYDRANT STEM
PUBLIC WORKS/WTR PROD JOHNSTONE SUPPLY - NIL IL 60714 1,645.30$ 3/6/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STEAM CONDENSATE PUMP
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 49.92$ 3/7/2023 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 117.41$ 3/7/2023 65085 MINOR EQUIP & TOOLS BRASS FITTINGS
PUBLIC WORKS/WTR PROD WWP RENTOKIL/EHRLICH/P PA 19610 83.00$ 3/8/2023 65050 BUILDING MAINTENANCE MATERIAL PEST CONTROL AT THE WATER TREATMENT PLANT.
PUBLIC WORKS/WTR PROD JOHNSTONE SUPPLY BLOOM MN 55431 200.00$ 3/8/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REFRIDGERANT CERTIFICATION TESTS
PUBLIC WORKS/WTR PROD ACME TRUCK BRAKE & SUP IL 60007 1,897.91$ 3/9/2023 65085 MINOR EQUIP & TOOLS LARGE DIAMETER SOCKETS
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 166.40$ 3/9/2023 65085 MINOR EQUIP & TOOLS BATTERY TERMINALS
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 1,306.33$ 3/9/2023 65085 MINOR EQUIP & TOOLS WELDING CABLE
PUBLIC WORKS/WTR PROD MENARDS MORTON GROVE I IL 60053 700.95$ 3/9/2023 65085 MINOR EQUIP & TOOLS STOVE FOR PUMP STATION
PUBLIC WORKS/WTR PROD CITY WELDING SALES & S IL 60076 28.50$ 3/9/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CYLINDER RENTAL
PUBLIC WORKS/WTR PROD RHOMAR INDUSTRIES MO 65802 966.26$ 3/9/2023 65015 CHEMICALS/ SALT LIFT STATION DEGREASER
PUBLIC WORKS/WTR PROD TRIMBLE INC. CA 94085 630.00$ 3/9/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REMOTE WATER METER TEMP PROBE
PUBLIC WORKS/WTR PROD PAYPAL MSF8164 CA 95131 545.00$ 3/9/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT PRINTING DOOR HANGER
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 583.78$ 3/10/2023 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 499.00$ 3/13/2023 65085 MINOR EQUIP & TOOLS WRENCH SET
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 1,958.15$ 3/13/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL
OFFICE BARRIER FOR SOUND DAMPENING IN OPERATOR
CONTROL ROOM
PUBLIC WORKS/WTR PROD GEMPLERS WI 53546 503.00$ 3/13/2023 65090 SAFETY EQUIPMENT VIBRATION ABSORBTION GLOVES
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 376.49$ 3/13/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UTILITY TENT FOR BASIN CLEANING
PUBLIC WORKS/WTR PROD KIRK KEY INTERLOCK COM OH 44720 119.49$ 3/14/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL KIRK KEY REPLACEMENT
PUBLIC WORKS/WTR PROD SHORE POWER INC. CT 06475 207.00$ 3/15/2023 65085 MINOR EQUIP & TOOLS BATTERIES
PUBLIC WORKS/WTR PROD IDVILLE MI 49506 71.22$ 3/15/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT NAMEPLATES FOR THE UTILITIES COMMISSION MEMBERS.
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 129.80$ 3/15/2023 65090 SAFETY EQUIPMENT ELECTRICAL GLOVES
PUBLIC WORKS/WTR PROD SHORE POWER INC. CT 06475 80.85$ 3/17/2023 65085 MINOR EQUIP & TOOLS FLASHLIGHT BATTERIES
PUBLIC WORKS/WTR PROD BRISTOL HOSE & FITTING IL 60160 563.79$ 3/17/2023 65055 MATERIALS TO MAINTAIN IMPROVEMENTS HOSE FOR HYDRANT CARTS
PUBLIC WORKS/WTR PROD MIDWEST METER IL 62531 414.68$ 3/17/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER REMOTE MOUNTING KIT
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 717.39$ 3/20/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 319.80$ 3/20/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FOOD GRADE GREASE
PUBLIC WORKS/WTR PROD PANERA BREAD #601296 P IL 62703 26.65$ 3/20/2023 62295 TRAINING & TRAVEL MEAL WHILE ATTENDING WATERCON.
PUBLIC WORKS/WTR PROD YOURMEMBERSHIP, INC. FL 33702 614.00$ 3/21/2023 62210 PARK MNTNCE & FURNITURE REPLACEMENT ADVERTISEMENT FOR WATER PLANT OPERATOR.
PUBLIC WORKS/WTR PROD PAPA JOHNS #1262 IL 62704 26.00$ 3/21/2023 62295 TRAINING & TRAVEL MEAL WHILE ATTENDING WATERCON.
PUBLIC WORKS/WTR PROD PANDA EXPRESS 1376 IL 62704 25.30$ 3/22/2023 62295 TRAINING & TRAVEL MEAL WHILE ATTENDING WATERCON.
PUBLIC WORKS/WTR PROD MISSION BBQ SPRINGFIEL IL 62704 14.67$ 3/23/2023 62295 TRAINING & TRAVEL MEAL WHILE ATTENDING WATERCON.
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 577.15$ 3/24/2023 65040 JANITORIAL SUPPLIES PAPER TOWELS AND SAFETY VESTS
PUBLIC WORKS/WTR PROD KFC D191003 IL 60416 13.03$ 3/24/2023 62295 TRAINING & TRAVEL MEAL WHILE ATTENDING WATERCON.
PUBLIC WORKS/WTR PROD PORTILLO SPRINGFIELD # IL 60523 6.90$ 3/24/2023 62295 TRAINING & TRAVEL
MEAL WHILE ATTENDING WATERCON.
ALL OTHER MARCH 2023 TOTAL 185,767.55$
SUMMARY:
LOCAL EVANSTON SPEND (162 transactions)22,406.26$
ALL OTHER NON-EVANSTON (444 transactions)163,361.29$
ALL OTHER MARCH 2023 TOTAL 185,767.55$
May 8, 2023 Page 10 of 10Page 40 of 40A1.Page 144 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of BMO Harris Amazon Credit Card Activity
Date: May 8, 2023
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity
for the period ending March 26, 2023, in the amount of $13,916.00.
Council Action:
For Action
Summary:
The total amount of the BMO Harris Amazon Credit Card Activity for the period ending March
26, 2023, is $13,916.00.
Attachments:
March 2023 Transactions Amazon
A2.Page 145 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT AMAZON.COM HD02Y64Y2 A WA 98109 119.99$ 2/27/2023 65095 OFFICE SUPPLIES KEYBOARD
ADMIN SVCS/FAC MGMT AMZN MKTP US HP44R1YT1 WA 98109 131.37$ 2/27/2023 65050 BUILDING MAINTENANCE MATERIAL DETECTIVES' ROOM WALL MOUNT
ADMIN SVCS/FAC MGMT AMZN MKTP US H53RS0L40 WA 98109 42.30$ 3/1/2023 65085 MINOR EQUIP & TOOLS BUILDING TOOLS
ADMIN SVCS/FAC MGMT AMZN MKTP US WA 98109 (20.98)$ 3/2/2023 65050 BUILDING MAINTENANCE MATERIAL RETURN WRONG SIZED GROMMETS - CREDIT
ADMIN SVCS/FAC MGMT AMZN MKTP US H54CB1XT2 WA 98109 764.12$ 3/8/2023 65090 SAFETY EQUIPMENT LOCK OUT/TAG OUT STATIONS
ADMIN SVCS/FAC MGMT AMZN MKTP US HG0AY3MD0 WA 98109 548.97$ 3/10/2023 65050 BUILDING MAINTENANCE MATERIAL CORD REEL REPLACEMENT
ADMIN SVCS/FAC MGMT AMZN MKTP US HC0HS1TS0 WA 98109 37.97$ 3/14/2023 65050 BUILDING MAINTENANCE MATERIAL DOOR SIGNS FOR CIVIC CENTER OFFICES
ADMIN SVCS/FAC MGMT AMZN MKTP US HC4UJ2GD0 WA 98109 51.97$ 3/16/2023 65050 BUILDING MAINTENANCE MATERIAL WALL CLOCKS
ADMIN SVCS/FAC MGMT AMAZON.COM HC5443F41 A WA 98109 109.17$ 3/17/2023 65095 OFFICE SUPPLIES HEADSET
ADMIN SVCS/FAC MGMT AMZN MKTP US HC10Z7BB1 WA 98109 38.00$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL TOOLS FOR SHOP VAC HOSE REPLACEMENT
ADMIN SVCS/FAC MGMT AMZN MKTP US HC5YM0JJ2 WA 98109 249.95$ 3/20/2023 65050 BUILDING MAINTENANCE MATERIAL HYGROMETER SENSORS
ADMIN SVCS/FAC MGMT AMZN MKTP US H70NC0E40 WA 98109 21.94$ 3/21/2023 65050 BUILDING MAINTENANCE MATERIAL FLASHLIGHT HOLDER REPLACEMENT
ADMIN SVCS/FAC MGMT AMZN MKTP US H71NZ2G90 WA 98109 23.97$ 3/22/2023 65050 BUILDING MAINTENANCE MATERIAL RESISTANCE BANDS FOR EMPLOYEE GYM
ADMIN SVCS/FAC MGMT AMZN MKTP US H750N48G0 WA 98109 56.95$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL RESISTANCE BANDS FOR EMPLOYEE GYM
ADMIN SVCS/FAC MGMT AMZN MKTP US HC53A7952 WA 98109 123.97$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL SCOPE CAMERA FOR INTERNAL WALL INSPECTION
ADMIN SVCS/FAC MGMT AMZN MKTP US HC7K41UD2 WA 98109 102.93$ 3/23/2023 65050 BUILDING MAINTENANCE MATERIAL DOOR SIGNS FOR CIVIC CENTER OFFICES
ADMIN SVCS/FAC MGMT AMZN MKTP US H71X360D1 WA 98109 500.00$ 3/24/2023 65050 BUILDING MAINTENANCE MATERIAL CORD REEL INSTALL
ADMIN SVCS/FLEET & FAC AMZN MKTP US H554M2B02 WA 98109 91.26$ 3/9/2023 65085 MINOR EQUIP & TOOLS SHOP TOOLS
ADMIN SVCS/FLEET & FAC AMZN MKTP US H71LK3M20 WA 98109 30.83$ 3/22/2023 65085 MINOR EQUIP & TOOLS SHOP SUPPLIES
ADMIN SVCS/INFO SYS AMAZON.COM HD38W9DK0 A WA 98109 159.96$ 2/27/2023 62250 COMPUTER EQUIPMENT MAINT KEYBOARDS AND MICE FOR STOCK
ADMIN SVCS/INFO SYS AMZN MKTP US HP7AI06J2 WA 98109 27.58$ 2/27/2023 65615 INFRASTRUCTURE SUPPLIES SPARE FIBER TESTER
ADMIN SVCS/INFO SYS AMZN MKTP US HD79Z73J2 WA 98109 494.42$ 2/28/2023 65615 INFRASTRUCTURE SUPPLIES VERTICAL CABLE MANAGERS
ADMIN SVCS/INFO SYS AMZN MKTP US HD03S7KV2 WA 98109 54.98$ 3/3/2023 62250 COMPUTER EQUIPMENT MAINT USB THUMB DRIVES
ADMIN SVCS/INFO SYS AMZN MKTP US H50FN75W0 WA 98109 62.95$ 3/6/2023 62250 COMPUTER EQUIPMENT MAINT COMPRESSED AIR CANS FOR STOCK
ADMIN SVCS/INFO SYS AMAZON.COM HG0C28GL0 A WA 98109 169.00$ 3/9/2023 62250 COMPUTER EQUIPMENT MAINT PRINTER FOR OFFICER SCHIENBEIN
ADMIN SVCS/INFO SYS AMZN MKTP US HG26111H0 WA 98109 111.47$ 3/9/2023 65618 SECURITY CAMERA SUPPLIES SECURITY CAMERA POLE MOUNT BRACKETS
ADMIN SVCS/INFO SYS AMAZON.COM HG0K71XM2 A WA 98109 110.89$ 3/14/2023 62340 IT COMPUTER SOFTWARE TONER FOR OFFICER SCHIENBEIN
ADMIN SVCS/INFO SYS AMZN MKTP US HG61H9PH2 WA 98109 223.05$ 3/14/2023 65615 INFRASTRUCTURE SUPPLIES RACK MOUNT CABINET
ADMIN SVCS/INFO SYS AMZN MKTP US HC1E86BT0 WA 98109 408.00$ 3/17/2023 65615 INFRASTRUCTURE SUPPLIES UPS BATTERYS
ADMIN SVCS/INFO SYS AMAZON.COM HC5TA7VG2 WA 98109 199.99$ 3/21/2023 65095 OFFICE SUPPLIES 56634 BROTHER BARCODE LABEL PRINTER
ADMIN SVCS/INFO SYS AMZN MKTP US HC25C8X82 WA 98109 21.21$ 3/21/2023 62250 COMPUTER EQUIPMENT MAINT ROLLERS FOR ID PRINTER. HR DEPARTMENT
ADMIN SVCS/INFO SYS AMZN MKTP US HC30R77O1 WA 98109 876.99$ 3/21/2023 62250 COMPUTER EQUIPMENT MAINT
CONFERENCE ROOM AV SYSTEM. PARKS AND REC CONFERENCE
ROOM. SEAN OWENS
ADMIN SVCS/INFO SYS AMZN MKTP US HC9CQ19Y1 WA 98109 34.00$ 3/21/2023 62250 COMPUTER EQUIPMENT MAINT ROLLER CLEANER KIT. ID BADGE PRINTER. HR DEPARTMENT.
ADMIN SVCS/INFO SYS AMZN MKTP US H750T89T0 WA 98109 609.98$ 3/24/2023 65555 IT COMPUTER HARDWARE 56673 INTEL NUC MINI PC FOR STATION 3 INCIDENT DISPLAY.
FIRE DEPARTMENT AMZN MKTP US HD0MO8A72 WA 98109 15.98$ 2/28/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/17/2023. VAN DORPE (CERIALE)
FIRE DEPARTMENT AMZN MKTP US H560N6FG0 WA 98109 16.90$ 3/1/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/17/2023. VAN DORPE (CERIALE)
FIRE DEPARTMENT AMZN MKTP US HD2XC1GF2 WA 98109 47.76$ 3/1/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/17/2023. VAN DORPE (CERIALE)
FIRE DEPARTMENT AMZN MKTP US HD6932G81 WA 98109 34.50$ 3/1/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/17/2023. VAN DORPE (CERIALE)
FIRE DEPARTMENT AMZN MKTP US H54AM3XP0 WA 98109 789.56$ 3/3/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/17/2023. VAN DORPE (CERIALE)
FIRE DEPARTMENT AMZN MKTP US H54WQ5DG1 WA 98109 68.08$ 3/8/2023 65095 OFFICE SUPPLIES
AMAZON. OFFICE SUPPLIES (2305) AND CAMERA (2310). 3/7/2023.
VAN DORPE
FIRE DEPARTMENT AMZN MKTP US H54WQ5DG1 WA 98109 494.01$ 3/8/2023 65085 MINOR EQUIP & TOOLS
AMAZON. OFFICE SUPPLIES (2305) AND CAMERA (2310). 3/7/2023.
VAN DORPE
FIRE DEPARTMENT AMAZON.COM HG6425AH0 A WA 98109 308.87$ 3/9/2023 65075 MEDICAL & LAB SUPPLIES AMAZON. GLUCOSE TEST STRIPS. 3/8/2023. VAN DORPE.
FIRE DEPARTMENT AMZN MKTP US HG33N4HT0 WA 98109 85.91$ 3/10/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/10/2023. VAN DORPE
FIRE DEPARTMENT AMZN MKTP US HG8FP5H90 WA 98109 99.42$ 3/10/2023 65125 OTHER COMMODITIES AMAZON. CPR SUPPLIES. 3/17/2023. 99.42
FIRE DEPARTMENT AMZN MKTP US HC4DX1SE1 WA 98109 32.99$ 3/20/2023 65095 OFFICE SUPPLIES AMAZON. TABLE TENTS. 3/20/2023. VAN DORPE
LEGAL DEPARTMENT AMZN MKTP US HD3YZ6E32 WA 98109 42.99$ 2/28/2023 65095 OFFICE SUPPLIES OFFICE SUPPLIES
LEGAL DEPARTMENT AMZN MKTP US HC44X44A0 WA 98109 8.53$ 3/14/2023 62770 MISCELLANEOUS
INADVERTENT CHARGE. SHOULD NOT HAVE BEEN CHARGED TO
THIS CARD.
POLICE DEPARTMENT AMZN MKTP US HD96C3C02 WA 98109 663.84$ 2/27/2023 65090 SAFETY EQUIPMENT EVIDENCE TECHNICIANS SAFETY TOOLS
POLICE DEPARTMENT AMZN MKTP US HG16E13M2 WA 98109 23.98$ 3/13/2023 65090 SAFETY EQUIPMENT PATROL SUPPLIES
PRCS/ECOLOGY CNTR AMZN MKTP US HG3262QC0 WA 98109 318.89$ 3/13/2023 65110 REC PROGRAM SUPPLIES WOODEN EGGS FOR ARBORETUM EGG HUNT EVENT
PRCS/FLEETWOOD CNTR AMZN MKTP US HG1W07272 WA 98109 25.35$ 3/16/2023 65110 REC PROGRAM SUPPLIES CATERING SUPPLIES FOR 2023 WOMEN'S HISTORY MONTH EVENT
PRCS/FLEETWOOD CNTR AMZN MKTP US HC1Z23RW1 WA 98109 21.59$ 3/21/2023 65110 REC PROGRAM SUPPLIES CATERING SUPPLIES FOR 2023 WOMEN'S HISTORY MONTH EVENT
PRCS/FLEETWOOD CNTR AMZN MKTP US H71695O11 WA 98109 43.18$ 3/22/2023 65110 REC PROGRAM SUPPLIES CATERING SUPPLIES FOR 2023 WOMEN'S HISTORY MONTH EVENT
PRCS/FLEETWOOD CNTR AMZN MKTP US H70WQ1Z61 WA 98109 28.65$ 3/23/2023 65110 REC PROGRAM SUPPLIES CATERING SUPPLIES FOR 2023 WOMEN'S HISTORY MONTH EVENT
PRCS/LEVY SEN CNTR AMAZON.COM HD40Y9AD1 WA 98109 143.17$ 2/28/2023 65110 REC PROGRAM SUPPLIES FITNESS CLASS EQUIP
PRCS/LEVY SEN CNTR AMZN MKTP US HD5PS9E62 WA 98109 225.30$ 3/1/2023 65110 REC PROGRAM SUPPLIES CHANDLER FITNESS CLASS
PRCS/LEVY SEN CNTR AMZN MKTP US HD2VC5HA2 WA 98109 25.73$ 3/2/2023 65025 FOOD CREAMER-CONGREGATE MEAL PROGRAM
PRCS/LEVY SEN CNTR AMZN MKTP US HD52U6W12 WA 98109 56.18$ 3/6/2023 65025 FOOD SUPPLIES FOR CONGREGATE MEAL PROGRAM
PRCS/LEVY SEN CNTR AMZN MKTP US HG8E31NQ0 WA 98109 104.96$ 3/8/2023 65110 REC PROGRAM SUPPLIES YOUTH CHILDHOOD SUPPLIES
PRCS/LEVY SEN CNTR AMZN MKTP US HG1HW8M80 WA 98109 15.94$ 3/10/2023 65110 REC PROGRAM SUPPLIES HEADSET COVERS FOR FITNESS CLASSES
PRCS/LEVY SEN CNTR AMAZON PRIME HG6144T12 WA 98109 14.99$ 3/13/2023 65110 REC PROGRAM SUPPLIES PRIME
PRCS/LEVY SEN CNTR AMZN MKTP US HG3HZ9BV2 WA 98109 25.99$ 3/15/2023 65095 OFFICE SUPPLIES CHURCH ST. BOAT LAUNCH ENVELOPES
PRCS/RBT CROWN CNTR AMZN MKTP US HD9B11DO0 WA 98109 27.98$ 2/27/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US HP8YP5Y42 WA 98109 19.97$ 2/27/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US H51G16FS0 WA 98109 139.92$ 3/1/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZ GAMES FOR FUN WA 98109 67.98$ 3/8/2023 65110 REC PROGRAM SUPPLIES GAMES FOR AFTER SCHOOL PROGRAM
PRCS/RBT CROWN CNTR AMZN MKTP US H56D54GG2 WA 98109 74.28$ 3/8/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US H50LQ5IZ1 WA 98109 17.98$ 3/9/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US HG6RX5RV0 WA 98109 22.98$ 3/13/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
May 8, 2023 Page 1 of 2Page 2 of 3A2.Page 146 of 629
BMO Credit Card Statement for the Period ending March 26, 2023
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR AMZN MKTP US HG8TS2PE1 WA 98109 11.98$ 3/13/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US HG90E4ZU1 WA 98109 23.35$ 3/13/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMZN MKTP US H70PW5371 WA 98109 34.98$ 3/23/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PRCS/RBT CROWN CNTR AMAZON.COM H73M830Q1 A WA 98109 387.96$ 3/24/2023 62479 PRESCHOOL GRANT EXPENSE PRE SCHOOL SUPPLIES
PUBLIC WORKS/PLAN-ENG AMZN MKTP US HP9U66WL1 WA 98109 82.73$ 2/27/2023 65085 MINOR EQUIP & TOOLS IT ACCESSORIES
PUBLIC WORKS/PLAN-ENG AMZN MKTP US HG35W0YI0 WA 98109 39.99$ 3/13/2023 65085 MINOR EQUIP & TOOLS IT DEVICE
PUBLIC WORKS/PLAN-ENG AMZN MKTP US HG8HF2G61 WA 98109 6.89$ 3/13/2023 65085 MINOR EQUIP & TOOLS IT DEVICE
PUBLIC WORKS/SERVICE AMAZON.COM HD8T04CE1 WA 98109 56.80$ 2/27/2023 65085 MINOR EQUIP & TOOLS TOOLS
PUBLIC WORKS/SERVICE AMZN MKTP US HD36H8CJ2 WA 98109 117.52$ 2/27/2023 65085 MINOR EQUIP & TOOLS TOOLS/SUPPLIES STOCK
PUBLIC WORKS/SERVICE AMZN MKTP US HD5ZR0PQ2 WA 98109 29.98$ 3/1/2023 65095 OFFICE SUPPLIES OFFICE SUPPLIES
PUBLIC WORKS/SERVICE AMAZON.COM HG22E75W0 A WA 98109 99.98$ 3/10/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT SUPPLIES
PUBLIC WORKS/SERVICE AMZN MKTP US HG2QM0CU1 WA 98109 21.82$ 3/10/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT EXTENSION CABLE FOR LED STROBE
PUBLIC WORKS/SERVICE AMAZON.COM HC3XD1FZ0 WA 98109 216.52$ 3/14/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS
PUBLIC WORKS/SERVICE AMZN MKTP US HC4L009W1 WA 98109 285.80$ 3/21/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OILS
PUBLIC WORKS/SERVICE AMZN MKTP US H70FU7G31 WA 98109 214.80$ 3/24/2023 62199 PARK MNTNCE & FURNITURE REPLACEMENT STRAPS FOR TRAILERS
PUBLIC WORKS/WTR PROD AMZN MKTP US H54PY0K32 WA 98109 1,288.40$ 3/10/2023 65055 MATERIALS TO MAINTAIN IMPROVEMENTS WODER WATER FILTERS
PUBLIC WORKS/WTR PROD AMZN MKTP US HG7SH0MQ0 WA 98109 56.43$ 3/10/2023 65035 PETROLEUM PRODUCTS ELECTRICAL COMPONENT GREASE
PUBLIC WORKS/WTR PROD AMZN MKTP US H58K63RU2 WA 98109 44.27$ 3/13/2023 65035 PETROLEUM PRODUCTS ELECTRICAL COMPONENT GREASE
PUBLIC WORKS/WTR PROD AMZN MKTP US H59635WT2 WA 98109 71.95$ 3/13/2023 65040 JANITORIAL SUPPLIES CLEANING SUPPLIES
PUBLIC WORKS/WTR PROD AMZN MKTP US HG3K55XN2 WA 98109 52.39$ 3/14/2023 65035 PETROLEUM PRODUCTS ELECTRICAL COMPONENT LUBE
PUBLIC WORKS/WTR PROD AMZN MKTP US HC1D31SU1 WA 98109 27.98$ 3/20/2023 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL
OIL LEVEL SIGHT GLASS
AMAZON MARCH 2023 TOTAL 13,916.00$
May 8, 2023 Page 2 of 2Page 3 of 3A2.Page 147 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Bridget Nash, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer
Subject: Approval of Contract Award with Bolder Contractors, Inc. for 2023 Water
Main Improvements and Street Resurfacing Project (Bid No. 23-26)
Date: May 8, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to exec ute an agreement with
Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2023 Water Main
Improvements and Street Resurfacing Project (Bid No. 23-26) in the amount of $6,551,795.40.
A partial waiver of the City’s M/W/D/EBE program goal is being requested by the contractor.
Funding Source:
Funding is provided from the Water Fund in the amount of $5,149,380.30 and the West
Evanston TIF in the amount of $1,402,415.10. A detailed funding analysis is included in the
memo below.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
This project consists of the installation of approximately 6,630 feet of new water main at
locations throughout the City as follows:
A3.Page 148 of 629
A project location map is attached. In addition to the above locations, the Lumberyard
Easement, located near 949 Sherman Avenue and Crain Street from Ridge Avenue to
Sherman Avenue, was included in the project as alternates. Due to insufficient funds budgeted
in the Water Fund to cover this work, the staff is not recommending the award of these
locations. All funding information reflects the removal of the Lumberyard Easement and Crain
Street from the project.
Along with the installation of the water main, this project includes the complete replacement of
lead service lines from the City’s water main to the water meter inside each residence. The
lead service line replacement is available to all property owners within the project limits who
have signed Right-of-Entry agreements with the City of Evanston. Currently, 49% of eligible
property owners are participating in the program.
The water mains to be replaced or rehabilitated are selected based on the following criteria:
water main break history and maintenance calls, fire flow requirements, age of the water main,
and planned street infrastructure improvements.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
received and publicly read on April 25, 2023. Two contractors submitted bids for this project as
follows:
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Bridget Nash, Senior Project Manager.
The bid tabulation showing the detailed bid results is attached.
A summary of the bid pricing received is summarized below:
Page 2 of 8
A3.Page 149 of 629
The bid proposal indicated the contractor’s intent to comply with the City’s Local Employment
Program requirements. The bid proposal indicated a request for a partial waiver to meet the
City’s M/W/D/EBE program goal. A memo reviewing compliance with the Ci ty’s M/W/D/EBE
program goals is attached.
Detailed Financial Summary:
A detailed funding breakdown is included in the table below. The West Evanston TIF funding
shown (both the budgeted and additional funds) is to pay for water main improvements on
Brown Avenue and Grey Avenue.
Attachments:
Location Map
Detailed Bid Tabulation
BID 23-26 MWDEBE Memo
Page 3 of 8
A3.Page 150 of 629
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2023 Water Main Improvements Project
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Water Main Improvements
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125
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4/27/2023
Page 4 of 8
A3.Page 151 of 629
CITY OF EVANSTON
TABULATION OF BIDS FOR
2023 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT, PW-WMRS-2301
BID NO: 23-26
DATE: APRIL 25, 2023 NAME AND ADDRESS OF BIDDERS
TIME: 2:15 P.M.
ATTENDED BY: JOHN GONZALEZ, PURCHASING SPECIALIST, FROM ELECTRONIC BIDS
LINDA THOMAS, BRIDGET NASH, ANGELEO ALONZO, DARRELL KING
UNIT UNIT UNIT
PRICE PRICE PRICE
1 TEMPORARY FENCE FOOT 5,200.00 $ 2.50 13,000.00$ $3.00 $15,600.00 $5.40 $28,080.00
2 TREE TRUNK PROTECTION EACH 16.00 $ 120.00 1,920.00$ $300.00 $4,800.00 $231.75 $3,708.00
3 TREE ROOT PRUNING FOOT 1,320.00 $ 4.00 5,280.00$ $5.00 $6,600.00 $5.15 $6,798.00
4 TREE PRUNING EACH 66.00 $ 100.00 6,600.00$ $100.00 $6,600.00 $206.00 $13,596.00
5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 160.00 $ 45.00 7,200.00$ $50.00 $8,000.00 $133.65 $21,384.00
6 TRENCH BACKFILL CU YD 3,997.00 $ 20.00 79,940.00$ $16.00 $63,952.00 $5.25 $20,984.25
7 POROUS GRANULAR BACKFILL TON 1,063.00 $ 20.00 21,260.00$ $1.00 $1,063.00 $5.25 $5,580.75
8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 371.00 $ 90.00 33,390.00$ $1.00 $371.00 $81.00 $30,051.00
9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 40.00 $ 850.00 34,000.00$ $600.00 $24,000.00 $1,080.00 $43,200.00
10 SODDING, SALT TOLERANT SQ YD 3,129.00 $ 20.00 62,580.00$ $16.00 $50,064.00 $15.12 $47,310.48
11 INLET FILTERS EACH 83.00 $ 135.00 11,205.00$ $50.00 $4,150.00 $140.40 $11,653.20
12 SUBBASE GRANULAR MATERIAL, TYPE B TON 68.00 $ 40.00 2,720.00$ $90.00 $6,120.00 $45.58 $3,099.44
13 AGGREGATE FOR TEMPORARY ACCESS TON 875.00 $ 20.00 17,500.00$ $1.00 $875.00 $43.79 $38,316.25
14 TEMPORARY HOT-MIX ASPHALT TON 260.00 $ 105.00 27,300.00$ $80.00 $20,800.00 $162.00 $42,120.00
15 TEMPORARY COLD-MIX ASPHALT TON 130.00 $ 175.00 22,750.00$ $100.00 $13,000.00 $162.00 $21,060.00
16 BITUMINOUS MATERIALS (TACK COAT)POUND 7,731.00 $ 0.25 1,932.75$ $0.90 $6,957.90 $0.93 $7,189.83
17 AGGREGATE (PRIME COAT)TON 23.00 $ 10.00 230.00$ $1.00 $23.00 $1.03 $23.69
18 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 3.00 $ 500.00 1,500.00$ $750.00 $2,250.00 $772.50 $2,317.50
19 LEVELING BINDER (MACHINE METHOD), N50 TON 658.00 $ 110.00 72,380.00$ $95.00 $62,510.00 $97.85 $64,385.30
20 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 520.00 $ 11.00 5,720.00$ $5.00 $2,600.00 $5.15 $2,678.00
21 TEMPORARY RAMP SQ YD 520.00 $ 11.00 5,720.00$ $5.00 $2,600.00 $5.15 $2,678.00
22 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 1,317.00 $ 100.00 131,700.00$ $89.00 $117,213.00 $91.67 $120,729.39
23 HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 11,120.00 $ 5.00 55,600.00$ $3.50 $38,920.00 $3.61 $40,143.20
24 PCC DRIVEWAY PAVEMENT, 6 INCH SQ YD 40.00 $ 75.00 3,000.00$ $135.00 $5,400.00 $194.40 $7,776.00
25 PCC DRIVEWAY PAVEMENT, 8 INCH SQ YD 275.00 $ 85.00 23,375.00$ $140.00 $38,500.00 $205.20 $56,430.00
26 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 12,627.00 $ 10.00 126,270.00$ $9.50 $119,956.50 $9.72 $122,734.44
27 DETECTABLE WARNINGS SQ FT 650.00 $ 15.00 9,750.00$ $39.00 $25,350.00 $64.80 $42,120.00
28 DRIVEWAY PAVEMENT REMOVAL SQ YD 315.00 $ 15.00 4,725.00$ $12.00 $3,780.00 $17.10 $5,386.50
29 CONCRETE CURB REMOVAL FOOT 170.00 $ 6.00 1,020.00$ $9.00 $1,530.00 $8.18 $1,390.60
30 COMBINATION CURB AND GUTTER REMOVAL FOOT 960.00 $ 6.00 5,760.00$ $9.00 $8,640.00 $8.23 $7,900.80
31 SIDEWALK REMOVAL SQ FT 12,627.00 $ 2.00 25,254.00$ $2.00 $25,254.00 $3.04 $38,386.08
32 CLASS D PATCHES, SPECIAL, 9"SQ YD 255.00 $ 95.00 24,225.00$ $120.00 $30,600.00 $87.55 $22,325.25
33 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 4,039.00 $ 110.00 444,290.00$ $140.00 $565,460.00 $122.79 $495,948.81
34 COMBINED SEWERS 18", SPECIAL (DIP CL 50)FOOT 6.00 $ 1,500.00 9,000.00$ $600.00 $3,600.00 $749.98 $4,499.88
35 COMBINED SEWERS 16", SPECIAL (DIP CL 50)FOOT 3.00 $ 1,000.00 3,000.00$ $550.00 $1,650.00 $1,138.60 $3,415.80
36 COMBINED SEWERS 12", SPECIAL (DIP CL 50)FOOT 3.00 $ 800.00 2,400.00$ $500.00 $1,500.00 $940.24 $2,820.72
37 COMBINED SEWERS 10", SPECIAL (DIP CL 50)FOOT 3.00 $ 300.00 900.00$ $450.00 $1,350.00 $818.56 $2,455.68
38 STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 210.00 $ 230.00 48,300.00$ $200.00 $42,000.00 $166.58 $34,981.80
ITEM
NUMBER ITEM UNIT TOTAL
QUANTITY TOTAL TOTAL TOTAL
APPROVED ENGINEER'S
ESTIMATE
Bolder Contractors, Inc.Pan-Oceanic Engineering Co,Inc.
316 Cary Point Drive,
Cary, IL 60013
6436 W. Higgins Avenue,
Chicago, IL 60656
1 of 3Page 5 of 8A3.Page 152 of 629
39 WATER MAIN 12" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 260.00 $ 265.00 68,900.00$ $390.00 $101,400.00 $675.89 $175,731.40
40 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 2,040.00 $ 235.00 479,400.00$ $380.00 $775,200.00 $238.38 $486,295.20
41 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 1,540.00 $ 220.00 338,800.00$ $370.00 $569,800.00 $234.25 $360,745.00
42 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 890.00 $ 190.00 169,100.00$ $350.00 $311,500.00 $440.20 $391,778.00
43 WATER MAIN 12" (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED,
DIRECTIONALLY DRILLED FOOT 1,060.00 $ 320.00 339,200.00$ $390.00 $413,400.00 $366.66 $388,659.60
44 WATER MAIN 6" (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-BASED COATED,
DIRECTIONALLY DRILLED FOOT 840.00 $ 250.00 210,000.00$ $350.00 $294,000.00 $228.40 $191,856.00
45 8" PRESSURE TAP, 12"X8" STAINLESS STEEL SLEEVE, 8" TAPPING VALVE, COMPLETE EACH 0.00 $ 15,000.00 -$ $20,000.00 $0.00 $9,450.00 $0.00
46 WATER VALVES, 12", COMPLETE EACH 7.00 $ 6,500.00 45,500.00$ $7,000.00 $49,000.00 $5,795.28 $40,566.96
47 WATER VALVES, 10", COMPLETE EACH 7.00 $ 5,700.00 39,900.00$ $6,000.00 $42,000.00 $4,731.71 $33,121.97
48 WATER VALVES, 8", COMPLETE EACH 5.00 $ 4,350.00 21,750.00$ $5,500.00 $27,500.00 $3,532.96 $17,664.80
49 WATER VALVES, 6", COMPLETE EACH 16.00 $ 3,500.00 56,000.00$ $5,000.00 $80,000.00 $2,749.21 $43,987.36
50 WATER SERVICE LINE, 2" DIA OR LESS, SHORT - PARTIAL REPLACEMENT EACH 11.00 $ 3,350.00 36,850.00$ $3,100.00 $34,100.00 $5,574.56 $61,320.16
51 WATER SERVICE LINE, 2" DIA OR LESS, SHORT - FULL REPLACEMENT EACH 75.00 $ 12,350.00 926,250.00$ $7,400.00 $555,000.00 $11,205.31 $840,398.25
52 WATER SERVICE LINE, 2" DIA OR LESS, LONG - PARTIAL REPLACEMENT EACH 9.00 $ 5,000.00 45,000.00$ $5,000.00 $45,000.00 $10,074.39 $90,669.51
53 WATER SERVICE LINE, 2" DIA OR LESS, LONG - FULL REPLACEMENT EACH 13.00 $ 12,500.00 162,500.00$ $9,200.00 $119,600.00 $11,913.79 $154,879.27
54 WATER SERVICE LINE, 4" DIA OR GREATER, VALVES, VALVE BOXES, COMPLETE EACH 16.00 $ 15,000.00 240,000.00$ $12,000.00 $192,000.00 $24,195.53 $387,128.48
55 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 86.00 $ 1,300.00 111,800.00$ $400.00 $34,400.00 $2,451.44 $210,823.84
56 FIRE HYDRANTS TO BE REMOVED EACH 14.00 $ 1,000.00 14,000.00$ $1,000.00 $14,000.00 $918.00 $12,852.00
57 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETE EACH 15.00 $ 12,500.00 187,500.00$ $13,400.00 $201,000.00 $9,408.75 $141,131.25
58 FLUOROCARBON RUBBER (VITON) GASKET, 10" (ALLOWANCE) EACH 70.00 $ 425.00 29,750.00$ $443.00 $31,010.00 $443.00 $31,010.00
59 FLUOROCARBON RUBBER (VITON) GASKET, 8" (ALLOWANCE) EACH 0.00 $ 325.00 -$ $500.00 $0.00 $342.00 $0.00
60 FLUOROCARBON RUBBER (VITON) GASKET, 6" (ALLOWANCE) EACH 115.00 $ 185.00 21,275.00$ $181.00 $20,815.00 $181.00 $20,815.00
61 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 900.00 $ 12.00 10,800.00$ $20.00 $18,000.00 $6.48 $5,832.00
62 MANHOLES, TYPE A, 5' DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2.00 $ 10,000.00 20,000.00$ $10,000.00 $20,000.00 $23,416.70 $46,833.40
63 MANHOLES TO BE RECONSTRUCTED EACH 5.00 $ 1,700.00 8,500.00$ $2,500.00 $12,500.00 $1,620.00 $8,100.00
64 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 24.00 $ 5,000.00 120,000.00$ $5,000.00 $120,000.00 $6,558.11 $157,394.64
65 VALVE BOX, COMPLETE EACH 12.00 $ 2,000.00 24,000.00$ $2,000.00 $24,000.00 $351.00 $4,212.00
66 FRAMES AND GRATES TO BE ADJUSTED EACH 6.00 $ 500.00 3,000.00$ $500.00 $3,000.00 $378.00 $2,268.00
67 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 24.00 $ 850.00 20,400.00$ $500.00 $12,000.00 $880.21 $21,125.04
68 FRAMES AND LIDS, CLOSED LID EACH 5.00 $ 500.00 2,500.00$ $900.00 $4,500.00 $648.00 $3,240.00
69 REMOVING MANHOLES EACH 0.00 $ 850.00 -$ $900.00 $0.00 $540.00 $0.00
70 FILLING VALVE BOXES EACH 15.00 $ 250.00 3,750.00$ $450.00 $6,750.00 $108.00 $1,620.00
71 FILLING VALVE VAULTS EACH 5.00 $ 500.00 2,500.00$ $450.00 $2,250.00 $432.00 $2,160.00
72 CONCRETE CURB, TYPE B (AEP MODIFIED)FOOT 170.00 $ 42.00 7,140.00$ $70.00 $11,900.00 $108.00 $18,360.00
73 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED) FOOT 960.00 $ 45.00 43,200.00$ $70.00 $67,200.00 $54.00 $51,840.00
74 NON-SPECIAL WASTE DISPOSAL CU YD 2,120.00 $ 60.00 127,200.00$ $14.00 $29,680.00 $74.52 $157,982.40
75 SPECIAL WASTE PLANS AND REPORTS LSUM 0.80 $ 5,000.00 4,000.00$ $5,000.00 $4,000.00 $7,560.00 $6,048.00
76 SOIL DISPOSAL ANALYSIS EACH 10.00 $ 1,000.00 10,000.00$ $1,000.00 $10,000.00 $2,152.50 $21,525.00
77 MOBILIZATION LSUM 0.80 $ 250,000.00 200,000.00$ $450,000.00 $360,000.00 $615,195.31 $492,156.25
78 TRAFFIC CONTROL AND PROTECTION LSUM 0.80 $ 300,000.00 240,000.00$ $480,000.00 $384,000.00 $54,000.00 $43,200.00
79 CONSTRUCTION LAYOUT LSUM 0.80 $ 60,000.00 48,000.00$ $30,000.00 $24,000.00 $15,540.00 $12,432.00
80 STREET SWEEPING EACH 90.00 $ 450.00 40,500.00$ $300.00 $27,000.00 $594.00 $53,460.00
81 SHORT TERM PAVEMENT MARKING FOOT 15,750.00 $ 1.00 15,750.00$ $0.01 $157.50 $1.08 $17,010.00
82 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 5,250.00 $ 3.00 15,750.00$ $0.50 $2,625.00 $0.54 $2,835.00
83 PRE-FORMED PAVEMENT MARKING - BICYCLE AND ARROW (PAIR) SYMBOLS ON GREEN
BACKGROUND EACH 14.00 $ 3,000.00 42,000.00$ $935.00 $13,090.00 $981.75 $13,744.50
84 PRE-FORMED PAVEMENT MARKING - BICYCLE AND ARROW (PAIR) SYMBOLS EACH 23.00 $ 1,500.00 34,500.00$ $845.00 $19,435.00 $887.25 $20,406.75
85 PRE-FORMED PAVEMENT MARKING - BUS STOP AND ARROW (PAIR) SYMBOLS EACH 7.00 $ 1,500.00 10,500.00$ $845.00 $5,915.00 $887.25 $6,210.75
2 of 3Page 6 of 8A3.Page 153 of 629
86 THERMOPLASTIC PAVEMENT MARKING - LETTERS AND SYMBOLS SQ FT 110.00 $ 15.00 1,650.00$ $8.00 $880.00 $8.40 $924.00
87 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 620.00 $ 12.00 7,440.00$ $8.00 $4,960.00 $8.40 $5,208.00
88 THERMOPLASTIC PAVEMENT MARKING LINE - 12"FOOT 410.00 $ 7.00 2,870.00$ $3.30 $1,353.00 $3.49 $1,430.90
89 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 2,626.00 $ 6.00 15,756.00$ $2.00 $5,252.00 $2.15 $5,645.90
90 THERMOPLASTIC PAVEMENT MARKING LINE - 4"FOOT 12,600.00 $ 4.00 50,400.00$ $1.75 $22,050.00 $1.84 $23,184.00
91 CHANGEABLE MESSAGE SIGN, SPECIAL EACH 6.00 $ 1,300.00 7,800.00$ $1,500.00 $9,000.00 $997.50 $5,985.00
92 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 13,663.00 $ 4.50 61,483.50$ $4.50 $61,483.50 $7.56 $103,292.28
93 LANDSCAPING ALLOWANCE UNIT 900.00 $ 15.00 13,500.00$ $1.00 $900.00 $300.00 $270,000.00
94 LEAD-BASED PAINT AND ASBESTOS MATERIALS REMEDIATION ALLOWANCE UNIT 900.00 $ 10.00 9,000.00$ $1.00 $900.00 $500.00 $450,000.00
95 BASEMENT WALL OPENING ALLOWANCE EACH 5.00 $ 1,000.00 5,000.00$ $1,000.00 $5,000.00 $1,100.00 $5,500.00
96 INTERIOR COPPER PIPE FOOT 1,365.00 $ 135.00 184,275.00$ $10.00 $13,650.00 $16.50 $22,522.50
$6,309,336.25 $6,551,795.40 $7,570,781.00
$6,551,795.40 $7,570,781.00TOTAL BASE BID AS READ
AS CORRECTED
3 of 3Page 7 of 8A3.Page 154 of 629
2023 Water Main Improvements and Street Resurfacing BID 23-26, M/W/D/EBE Memo 05 .08.2023
To: Edgar Cano, Public Works Agency Director
Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer
Bridget Nash, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2023 Water Main Improvements and Street Resurfacing (BID 23-26)
Date: May 08, 2023
The goal of the Minority, Women, Disadvantaged and Evanston Business
Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to
grow. In order to help ensure such growth, the City’s goal is to have general
contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded
contract.
With regard to the recommendation for the 2023 Water Main Improvements and
Street Resurfacing, Bid No. 23-26, Bolder Contractors, Inc., total base bid
$6,551,795.40 and they will receive 16.9% credit for compliance towards the
M/W/D/EBE goal.
Name of M/W/D/EBE Scope of Work Contract
Amount % MBE WBE EBE DBE
Chicago Cut Concrete Cutting
- 190 Gordon St, Elk Grove,
IL 60007
Concrete Saw Cutting $16,000 0.2% X
Flader Plumbing – 3004
Central , Evanston, IL 60201 Plumbing $110,000 1.7% X
JG Demo – 741 W Racquet
Club Dr, Addison, IL 60101 Concrete Work $670,000 10.2% X
Precision Pavement – 1220
Bell Ct, Pingree Grove, IL
60140
Pavement Markings $73,075 1.1% X
Smith Maintenance – 2221 W
Walnut St., Ste. # 2, Chicago ,
IL 60612
Traffic Control $40,000 0.6% X
Sonican Trucking – 707 N
York St, Suite 103, Elmhurst,
IL 60126
Trucking and Hauling $200,000 3.1% X
Total M/W/D/EBE $1,109,075 16.9%
CC: Hitesh Desai, Chief Financial Officer / Treasurer
Memorandum
Page 8 of 8
A3.Page 155 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning Bureau Chief/City Engineer
Subject: Approval of Contract Award with J.A. Johnson Paving Co. for the 2023
MFT Street Resurfacing Project (Bid 23-16)
Date: May 8, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract with J.A.
Johnson Paving Co. (1025 Addison Court, Arlington Heights, IL 60025) for the 2023 MFT Street
Resurfacing Project (Bid No. 23-16) in the amount of $1,214,412. The Contractor has
requested a partial waiver of the City’s M/W/EBE program goal.
Funding Source:
Funding will be provided from the Motor Fuel Tax Fund (Account 200.40.5100.65515 –
423002), which has an FY 2023 budget for this project of $1,209,000. Additional f unding is
available in the cash balance of the MFT Fund to cover the contract overage.
Council Action:
For Action
Summary:
This project consists of roadway resurfacing of seven street locations throughout the City, as
indicated in the table below. The scope of work consists of removing and replacing the broken
concrete curb, reconstruction of sidewalk curb ramps at the interse ctions, sewer utility work,
grinding, roadway base patching, asphalt street resurfacing, and related parkway restoration.
The construction plans and specifications were completed by Capital Planning & Engineering
Bureau staff. This project is scheduled to begin in June 2023 and be completed by October
2023.
The 2023 MFT Street Resurfacing Project List is provided below:
A4.Page 156 of 629
Analysis:
This bid was advertised on Demandstar, and bids for the project were received and publicly
read on April 18, 2023. Two contractors submitted bids for this project as follows.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Sat Nagar, Senior Project Manager.
Attached is the bid tabulation showing the detailed bid results.
Staff recommends awarding the contract to the lowest responsive bidder J.A. Johnson Paving
Co. J.A. Johnson Paving has completed many resurfacing projects for the City, and staff has
found their work to be satisfactory.
This project is not Local Employment Program (LEP) eligible due to the use of MFT funds. The
bid proposal indicated intent to partially meet the City’s M/W/EBE program goal. A memo
reviewing compliance with the City’s M/W/EBE program goals is attached.
Legislative History:
The City Council approved resolution authorizing the MFT Funds for the project at the
1/23/2023 Council meeting.
Attachments:
Detailed Bid Tabulation
2023 MFT Street Resurfacing Map
23-16 MFT Street Resurfacing MWDEBE Memo
Page 2 of 5
A4.Page 157 of 629
DATE: 4/25/22
TIME: 2:00 P.M.
ATTENDED BY: Linda, SN
Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL
1 TEMPORARY FENCE FOOT 2,520 6.00$ 15,120.00$ $5.50 $13,860.00 $3.00 $7,560.00
2 TREE TRUNK PROTECTION EACH 9 140.00$ 1,260.00$ $75.00 $675.00 $200.00 $1,800.00
3 TREE ROOT PRUNING FOOT 1,380 7.00$ 9,660.00$ $3.95 $5,451.00 $3.50 $4,830.00
4 TREE PRUNING (OVER 10 INCH DIAMETER)EACH 120 150.00$ 18,000.00$ $95.00 $11,400.00 $125.00 $15,000.00
5 SUPPLEMENTAL WATERING UNIT 22 50.00$ 1,100.00$ $1.00 $22.00 $200.00 $4,400.00
6 EARTH EXCAVATION CU YD 10 60.00$ 600.00$ $60.00 $600.00 $75.00 $750.00
7 TRENCH BACKFILL CU YD 2 80.00$ 160.00$ $65.00 $130.00 $100.00 $200.00
8 POROUS GRANULAR BACKFILL TON 2 75.00$ 150.00$ $50.00 $100.00 $60.00 $120.00
9 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 88 65.00$ 5,720.00$ $55.00 $4,840.00 $100.00 $8,800.00
10 SODDING, SALT TOLERANT SQ YD 1,800 18.00$ 32,400.00$ $17.00 $30,600.00 $9.00 $16,200.00
11 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 311 8.00$ 2,488.00$ $7.00 $2,177.00 $7.00 $2,177.00
12 AGGREGATE BASE COURSE, TYPE B 6"SQ YD 55 10.00$ 550.00$ $10.00 $550.00 $12.00 $660.00
13 H.E.S. PORTLAND CEMENT CONCRETE BASE COURSE WIDENING 9"SQ YD 50 90.00$ 4,500.00$ $125.00 $6,250.00 $125.00 $6,250.00
14 AGGREGATE FOR TEMPORARY ACCESS TON 10 35.00$ 350.00$ $25.00 $250.00 $25.00 $250.00
15 BITUMINOUS MATERIALS (TACK COAT)POUND 22,000 0.50$ 11,000.00$ $0.01 $220.00 $0.01 $220.00
16 AGGREGATE (PRIME COAT)TON 77 10.00$ 770.00$ $1.00 $77.00 $5.00 $385.00
17 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 15 450.00$ 6,750.00$ $425.00 $6,375.00 $575.00 $8,625.00
18 LEVELING BINDER (MACHINE METHOD), N50 TON 1,012 90.00$ 91,080.00$ $105.00 $106,260.00 $114.00 $115,368.00
19 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 950 8.00$ 7,600.00$ $1.00 $950.00 $5.00 $4,750.00
20 TEMPORARY RAMP SQ YD 328 15.00$ 4,920.00$ $2.00 $656.00 $5.00 $1,640.00
21 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 2,138 95.00$ 203,110.00$ $100.00 $213,800.00 $100.00 $213,800.00
22 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 37 375.00$ 13,875.00$ $375.00 $13,875.00 $420.00 $15,540.00
23 TEMPORARY HOT-MIX ASPHALT TON 5 150.00$ 750.00$ $50.00 $250.00 $200.00 $1,000.00
24 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 337 78.00$ 26,286.00$ $110.00 $37,070.00 $110.00 $37,070.00
25 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 65 90.00$ 5,850.00$ $115.00 $7,475.00 $115.00 $7,475.00
26 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 5,540 11.00$ 60,940.00$ $13.50 $74,790.00 $13.00 $72,020.00
27 DETECTABLE WARNINGS SQ FT 810 47.00$ 38,070.00$ $47.00 $38,070.00 $47.00 $38,070.00
28 HOT-MIX ASPHALT SURFACE REMOVAL (VARIABLE DEPTH)SQ YD 17,865 6.00$ 107,190.00$ $4.25 $75,926.25 $5.50 $98,257.50
29 PAVEMENT REMOVAL SQ YD 40 25.00$ 1,000.00$ $25.00 $1,000.00 $75.00 $3,000.00
30 DRIVEWAY PAVEMENT REMOVAL SQ YD 535 18.00$ 9,630.00$ $15.00 $8,025.00 $17.00 $9,095.00
31 CURB REMOVAL FOOT 2,835 7.00$ 19,845.00$ $10.50 $29,767.50 $10.00 $28,350.00
32 COMBINATION CURB AND GUTTER REMOVAL FOOT 785 8.00$ 6,280.00$ $10.50 $8,242.50 $10.00 $7,850.00
33 SIDEWALK REMOVAL SQ FT 6,045 1.80$ 10,881.00$ $3.25 $19,646.25 $3.00 $18,135.00
34 CLASS C PATCHES, SPECIAL, 9" (HES)SQ YD 200 95.00$ 19,000.00$ $135.00 $27,000.00 $135.00 $27,000.00
35 CLASS D PATCHES, SPECIAL, 9"SQ YD 75 80.00$ 6,000.00$ $130.00 $9,750.00 $145.00 $10,875.00
36 FIBER GLASS FABRIC REPAIR SYSTEM SQ YD 575 140.00$ 80,500.00$ $60.00 $34,500.00 $60.00 $34,500.00
37 STORM SEWERS, 12" SPECIAL (DIP CL 50) FOOT 6 200.00$ 1,200.00$ $885.00 $5,310.00 $885.00 $5,310.00
38 CATCH BASIN, TYPE A, 4' DIAMETER TYPE 1 FRAME, OPEN LID EACH 1 6,500.00$ 6,500.00$ $9,850.00 $9,850.00 $9,850.00 $9,850.00
39 MANHOLES TO BE RECONSTRUCTED EACH 5 2,300.00$ 11,500.00$ $4,250.00 $21,250.00 $4,250.00 $21,250.00
40 VALVE VAULTS TO BE RECONSTRUCTED EACH 1 2,300.00$ 2,300.00$ $3,850.00 $3,850.00 $3,850.00 $3,850.00
41 VALVE BOXES TO BE ADJUSTED EACH 13 425.00$ 5,525.00$ $695.00 $9,035.00 $695.00 $9,035.00
42 FRAMES AND GRATES TO BE ADJUSTED EACH 8 575.00$ 4,600.00$ $880.00 $7,040.00 $880.00 $7,040.00
43 FRAMES AND LIDS TO BE ADJUSTED EACH 17 650.00$ 11,050.00$ $1,250.00 $21,250.00 $1,250.00 $21,250.00
44 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 25 1,000.00$ 25,000.00$ $1,850.00 $46,250.00 $1,850.00 $46,250.00
45 FRAMES AND LIDS, OPEN LID (SPECIAL)EACH 1 700.00$ 700.00$ $890.00 $890.00 $890.00 $890.00
46 FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 15 700.00$ 10,500.00$ $890.00 $13,350.00 $890.00 $13,350.00
47 REMOVING INLETS EACH 1 300.00$ 300.00$ $665.00 $665.00 $665.00 $665.00
48 CONCRETE CURB, TYPE B (AEP Modified)FOOT 2,625 36.00$ 94,500.00$ $36.00 $94,500.00 $35.00 $91,875.00
49 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 (AEP Modified)FOOT 995 40.00$ 39,800.00$ $46.00 $45,770.00 $45.00 $44,775.00
50 NON-SPECIAL WASTE DISPOSAL CU YD 50 180.00$ 9,000.00$ $115.00 $5,750.00 $150.00 $7,500.00
51 SOIL DISPOSAL ANALYSIS EACH 1 4,000.00$ 4,000.00$ $1,580.00 $1,580.00 $1,000.00 $1,000.00
52 MOBILIZATION LSUM 1 60,000.00$ 60,000.00$ $45,000.00 $45,000.00 $70,000.00 $70,000.00
53 TRAFFIC CONTROL AND PROTECTION LSUM 1 50,000.00$ 50,000.00$ $64,980.05 $64,980.05 $29,500.00 $29,500.00
54 PAVEMENT MARKING TAPE, TYPE 1 FOOT 1,185 1.00$ 1,185.00$ $0.01 $11.85 $0.50 $592.50
55 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 200 2.00$ 400.00$ $0.01 $2.00 $1.00 $200.00
56 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 30 1.00$ 30.00$ $1.50 $45.00 $1.00 $30.00
57 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 2,640 2.00$ 5,280.00$ $1.60 $4,224.00 $1.50 $3,960.00
58 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 680 5.00$ 3,400.00$ $3.20 $2,176.00 $3.00 $2,040.00
59 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 635 8.00$ 5,080.00$ $6.76 $4,292.60 $8.90 $5,651.50
60 STREET SWEEPING EACH 9 500.00$ 4,500.00$ $700.00 $6,300.00 $500.00 $4,500.00
61 REMOVING AND RESETTING STREET SIGNS EACH 2 400.00$ 800.00$ $200.00 $400.00 $200.00 $400.00
62 REMOVING AND RESETTING PAVERS SQ FT 135 28.00$ 3,780.00$ $26.00 $3,510.00 $30.00 $4,050.00
63 LAWN SPRINKLER SYSTEM REPAIRS FOOT 260 30.00$ 7,800.00$ $25.00 $6,500.00 $10.00 $2,600.00
1,192,115.00$ $1,214,412.00 $1,229,436.50
1,192,115.00$ $1,214,412.00 $1,229,436.50
CITY OF EVANSTONTABULATION OF BIDS FOR 2023 MFT STREET RESURFACING PROJECT 23-00296-00-RS
Builders Paving LLC
4401 Roosevelt Road
Hillside, IL 60162
BID TOTAL AS READ
AS CORRECTED
APPROVED
ENGINEER'S
ESTIMATE
J.A. Johnson Paving Company
1025 E. Addison Court
Arlington Heights, IL 60005
NAME AND ADDRESS OF BIDDERS
Page 3 of 5
A4.Page 158 of 629
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2023 MFT Street Resurfacing Project
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
MFT Street Resurfacing
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
1/4/2023
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2023 MFT Street Resurfacing , Bid 23-16 , M/W /D/EBE Memo 05.08.2023
To: Edgar Cano, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2023 MFT Street Resurfacing, Bid 23-16
Date: May 8, 2023
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractor s utilize M/W/D/EBEs
to perform no less than 25% of the awarded contract. With regard to the 2023 MFT
Street Resurfacing, Bid 23-16, J .A. Johnson Paving Company , total base bid is
$1,214,412.00 and they are found to be in partial compliance with the City’s 25% goal.
Name of M/W/D/EBE
Scope of
Work
Contract
Amount
%
MBE
WBE
EBE
Galaxy Underground, Inc.
1075 Morse Ave.
Schaumburg, IL 60193
Underground
Sewer and
Water
$138,870 11.44% X
Total M/W/D/EBE $138,870.00 11.44%
J.A. Johnson Paving Com pany has requested a partial waiver for the remaining 13.56%
M/W/D/EBE participation goal, stating that utilization of subcontractors solicited would
significantly increase the project cost to the City.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kevin Ward, Arborist / Forestry Division Supervisor
CC: Edgar Cano, Public Works Agency Director; Noel Rodriguez, Bureau
Chief of Public Services
Subject: Approval of a Contract with Robert Kinnucan Tree Experts &
Landscaping Company, Inc. for the Dutch Elm Tree Injection Program
(Bid 23-15)
Date: May 8, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract with Robert
Kinnucan Tree Experts & Landscaping Company, Inc. (28877 Nagel Court, Lake Bluff, IL,
60044) for the Dutch Elm Tree Injection Program in the amount of $686,668.59. Robert
Kinnucan Tree Experts & Landscaping is requesting a full waiver of the MWEBE goals.
Funding Source:
Funding is provided from the General Fund, Forestry Division Budget (Account
100.40.4320.62497), which has an FY 2023 budget allocation of $700,000 , all of which is
remaining.
CARP:
Zero Waste
Council Action:
For Action
Summary:
Work on this project includes providing preventative treatment for Dutch Elm Disease (DED)
in approximately 1,572 parkways and other publicly owned elm trees through the root flare
injection of Arbotect 20-S. This is a continuation of the DED Injection Program that began in
2005 by treating signature elm trees 30-inch diameter or greater and expanded in 2011 to treat
all elm trees greater than a 10-inch diameter. The contract includes a requirement that the
vendor extends their "per-inch" bid price to all Evanston property owners who wish to have
their private elms injected in 2023.
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Analysis:
Bids were opened and publicly read on April 11, 2023. One bid was received as follows:
Robert Kinnucan Tree Experts & Landscaping Company, Inc. successfully performed the DED
injection program for the city in 2017 and 2020. Kinnucan's bid price in 2020 for the injection
rate was $11.29 per inch diameter. The 2023 rate of $13.77 per inch diameter is an increase
of $2.48 (18%) per inch diameter from the 2020 bid. The staff has found Kinnucan's work to be
satisfactory.
Robert Kinnucan Tree Experts & Landscaping Company, Inc. is the sole responsive bidder and
requests a full waiver for the 25% utilization goal for the City's M/W/E/BE program since no
M/W/EBEs responded to their invitation to bid. A memo reviewing their request for a M/W/EBE
waiver is attached.
Attachments:
MWEBE Waiver Memo Bid 23-15 Dutch Elm
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Bid 23-15, Dutch Elm Disease Prevention Program, MWEBE Waiver 0 5 -08-2023
To: Edgar Cano, Public Works Agency Director
Kevin Ward, Forestry Supervisor/City Arborist
From: Tammi Nunez, Purchasing Manager
Subject: Dutch Elm Tree Injection Program (Bid 23-15)
Date: May 8, 2023
The goal of the Minority, Women, Disadvantaged Enterprise and Evanston
Business Enterprise Program (M/W/D/EBE) is to assist such businesses with
opportunities to grow. In order to help ensure such growth, the City has
established a 25% M/W/D/EBE subcontracting participation goal for general
contractors.
With regard to the contract for Dutch Elm Prevention Program, Bid 23-15, total
base bid amount $686,668.59, Kinnucan Tree Experts & Landscaping Company,
Inc., has requested a waiver for the M /W/D/EBE participation. Kinnucan Tree
Experts & Landscaping Company, Inc., sought out licensed, experienced
companies in Dutch Elm Disease treatment, they did not receive any responses.
The waiver ex planation was reviewed and approved to be valid by Staff.
Cc: Hitesh Desai, Chief Financial Officer / Treasure
Memorandum
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Kevin Ward, Arborist / Forestry Division Supervisor
CC: Edgar Cano, Public Works Agency Director; Noel Rodriguez, Bureau
Chief of Public Services
Subject: Approval of Contract with Suburban Tree Consortium for the Purchase
of Trees and Planting Services for Spring 2023
Date: May 8, 2023
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract with
Suburban Tree Consortium (STC) for the purchase and planting of 200 trees in the amount of
$66,530.00 ($39,300.00 for tree purchase and $27,230.00 for planting services).
Funding Source:
Funding for this purchase is provided from the General Fund (Account 100.40.4 320.65005),
which has an approved FY2023 approved budget of $115,000.00 with $114.395.50 remaining.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
In June 2001, the City Council adopted Ordinance 65 -O-01, which authorized the City of
Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this
membership is that by merging orders with other municipalities, buying power is increased
through economies of scale. In August 2002, Resolution 60-R-02 was also approved, which
expressed the intent of the City of Evanston to remain a member of the STC as long as
sufficient funding was appropriated. Working with STC gives the City the ability to pre-order
specific tree species for five years into the future. This allows the nurseries to grow a large
percentage of the exact tree species that will be needed in future years. The STC solicits quotes
each spring and fall from participating nurseries on behalf of Evanston.
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In March, staff sent a listing of the required trees for parkway planting this spring season to the
STC, which outsources the planting to member nurseries. Using the STC, the City is able to
locate the 1.5”-2.5” diameter tree species in the quantity needed. This allows community
members to choose the tree species for their parkway from a list of 20 available options.
The total to purchase all 200 STC trees is $39,300.00. The trees are being supplied by
Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL), and they have certified that
the trees have not been treated with neonicotinoids.
In addition to the purchase price of the trees, the STC provides tree planting services and has
specific costs for planting different size trees, which are agreed to in writing with the STC and
all member municipalities. The staff has set up a preliminary agreement for them to plant 200
trees on City parkways for a total cost of $27,230.00. Once this agreement is approved, the
STC contractor will pick up the trees directly from the nursery, deliver them to the individual
sites, and plant them.
Legislative History:
On June 25, 2001, the City Council adopted Ordinance 65-O-01, which authorized the City of
Evanston to join and participate in the Suburban Tree Consortium (STC).
On August 12, 2002, City Council approved Resolution 60 -R-02, which expressed the intent of
the City of Evanston to remain a member of the STC as long as sufficient funding is
appropriated.
Attachments:
STC Tree Purchase Proposal
STC Spring 2023 Planting Proposal
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TERMS & CONDITIONS:
We do not accept cancellations for B&B material that has already been dug. Any dug item that is cancelled is subject to a 15%
cancellation fee.
Holding charges of 10% monthly will begin after June 1st for any Spring dug orders that have not been picked up.
Customer is responsible for unloading any order delivered, including equipment and manpower.
All claims must be reported in writing within 7 days of receipt of product.
Page 1 of 3
4/24/2023
Order Confirmation SO-003430
Bill To:Ship-to Address
WEST CENTRAL MUNICIPAL
CONFERENCE
WEST CENTRAL MUNICIPAL
CONFERENCE
2000 FIFTH AVE. BUILDING N 2000 FIFTH AVE. BUILDING N
RIVER GROVE, IL 60171 RIVER GROVE, IL 60171
USA USA
Payment Terms Salesperson PO#/Job Name Shipment Method Shipment Date
Due in 30 days Paul Ayers EVANSTON Pickup at Location May 30, 2023
No.Description Quantity Your Price Extended Amount
ACERBO-025 Maple, Bowhall Red 2.5"1 219.00 219.00
ACERFJ-020 Maple, Redpointe® 2"9 180.00 1,620.00
CATSPE-020 Catalpa, Northern 2"4 155.00 620.00
CELOCC-020 Hackberry 2"10 172.00 1,720.00
GINBPS-020 Ginkgo, Princeton Sentry 2"5 281.00 1,405.00
GINBPG-020 Ginkgo, Presidential Gold® 2"4 281.00 1,124.00
GYMDES-020 Kentucky Coffee Tree, Espresso™ 2"10 186.00 1,860.00
LIREMC-020 Tuliptree, Emerald City® 2"5 186.00 930.00
METGLY-020 Redwood, Dawn 2"7 169.00 1,183.00
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Order Confirmation SO-003430
Page 2 of 3
4/24/23
NYSAFT-020 Tupelo, Afterburner® 2"5 235.00 1,175.00
NYSSFS-020 Tupelo, Firestarter® 2"5 235.00 1,175.00
QUEALB-020 Oak, White 2"5 224.00 1,120.00
QUEBIC-020 Oak, Swamp White 2"5 189.00 945.00
QUEELL-020 Oak, Northern Hills Pin Oak 2"5 189.00 945.00
QUEIMB-020 Oak, Shingle 2"5 189.00 945.00
QUEMAC-020 Oak, Bur 2"10 189.00 1,890.00
QUEVEL-020 Oak, Black 2"7 230.00 1,610.00
TILABO-015 Linden, Boulevard 1.5 1 200.00 200.00
TILABO-020 Linden, Boulevard 2 2 215.00 430.00
ULMMOR-020 Elm, Triumph 2 5 180.00 900.00
ULMPFR-015 Elm, Frontier 1.5 5 180.00 900.00
ULMPFR-025 Elm, Frontier 2.5 1 219.00 219.00
ZELSGV-020 Zelkova, Green Vase 2 5 235.00 1,175.00
CARCJN-020 Hornbeam, American J.N. Strain 2"10 235.00 2,350.00
CERCAN-020 Redbud, Eastern 2"8 195.00 1,560.00
CORMGG-020 Dogwood, Golden Glory 2"5 161.00 805.00
MALCOP-020 Crabapple, Perfect Purple 2"5 200.00 1,000.00
ACESFF-020 Maple, Fall Fiesta Sugar 2"6 186.00 1,116.00
ACESMO-020 Maple, Crescendo Sugar 2"2 186.00 372.00
ACESMO-015 Maple, Crescendo Sugar 1.5"1 170.00 170.00
ACETAG-020 Maple, Hot Wings Tatarian 2"7 186.00 1,302.00
ACEFMA-015 Maple, Marmo Red 1.5"2 170.00 340.00
ACEFMA-020 Maple, Marmo Red 2"4 180.00 720.00
PLAAMC-020 Planetree, Exclamation London 2"5 175.00 875.00
ACERNO-015 Maple, Northwood Red 1.5"1 170.00 170.00
CLALUT-025 Yellowwood, American 2.5"2 212.50 425.00
POPTQP-015 Aspen, Prairie Gold® Quaking 1.5"5 170.00 850.00
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Order Confirmation SO-003430
Page 3 of 3
4/24/23
TILASE-020 Linden, Sentry American 2 6 189.00 1,134.00
TILARE-020 Linden, Redmond American 2 3 189.00 567.00
ULMAPE-020 Elm, Prairie Expedition 2 2 180.00 360.00
ULMPAT-020 Elm, Patriot 2 3 180.00 540.00
ULMWPR-025 Elm, Prospector 2.5 1 189.00 189.00
GINBPG-020-G2 Ginkgo, Presidential Gold® 2" Park Grade 1 145.00 145.00
Subtotal 39,300.00
Total Taxes 0.00
Total USD 39,300.00
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Estimate
Date
4/24/2023
Estimate #
17144
Name / Address
West Central Municipal Conference
Attention: Judy Corvo
2000 Fifth Ave, Building J
River Grove, Illinois 60171
Customer Phone #Rep
MM
TotalI have read and understand all terms and conditions attached. If accepted, please
sign and return to our office. If you have any questions, please feel free to contact
our office. Thank you for choosing Apex Landscaping.
Accepted
By____________________________________________Date______________
Description Qty Rate Total
Spring 2023 Planting
15 - 1.5" or 5' Tree 15 80.00 1,200.00
15 - Hinsdale/Beaver/McHenry/Doty/Goodmark 1.5" Delivery Charge 15 22.00 330.00
180 - 2" or 6' Tree 180 102.00 18,360.00
180 - Hinsdale/Beaver/McHenry/Doty/Goodmark 2" Delivery 180 25.00 4,500.00
5 - 2.5" or 7' Tree 5 108.00 540.00
5 - Hinsdale/Beaver/McHenry/Doty/Goodmark 2.5" Delivery 5 28.00 140.00
Cut Basket/Remove (in addition to fold cage) 1.5"-3" @$4.35/ea 200 4.75 950.00
Fold Cage (if not low profile), cut twine, peel back burlap 1.5"-3" @$3.25/ea 200 3.55 710.00
Fuel Surcharge - per gallon $4.01-$5.00 - price per tree 200 2.50 500.00
$27,230.00
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Manager
CC: Dave Stoneback, Deputy City Manager Tammi Nuñez, Purchasing
Manager
Subject: Approval of Contract Award to C.H. Johnson Consulting, Inc. for an
Independent Ryan Field Rebuild Economic Impact Study Consulting
Services (Bid No.23-19)
Date: May 8, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
C.H. Johnson Consulting, Inc. (6 East Monroe Suite 500 Chicago, IL 60603) in the amount of
$78,500 for the Ryan Field Rebuild Economic Impa ct Study .
Funding Source:
The fee, in an amount not to exceed $78,500, would be paid from the contingency account in
the City Manager's budget, 100.15.1525.68205, which has a budget allocation of $150,000 and
a remaining budget of $141,200.
CARP:
N/A
Council Action:
For Action
Summary:
• Northwestern University will be seeking City Council approval to construct a new
stadium on the site of the existing stadium.
• of number unspecified an without declared has University Northwestern that
concerts/events in addition to university athletics, the stadium rebuild is economically
infeasible.
• While Evanston has 100 years of experience with college football and understands its
impact on the community, the city lacks knowledge of arena concert economics,
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including regional demand for similar facilities and concert goer's
preferences/behaviors, particularly around transportation to and from.
• City Council directed staff to issue an RFP for an independent economic impact study
focused on the economic impacts accruing to Evanston.
• Staff issued RFP 23-19 on March 2, 2023. Staff issued Addendum 1 on March 6, 2023,
and Addendum 2 on March 28, 2023
• Staff is recommending C.H. Johnson Consulting as the vendor on this study for an
amount not to exceed $78,500. The firm's response to the RFP has the right balance of
peer review of the existing report, the creation of an independent impact analysis, and
a transportation impact analysis.
• The contract with C.H. Johnson Consulting will provide a clearer assessment of
concert/event local economic impacts and attendee transportation behavior.
• The study may also help the city test the claims that stadium concert/event profits are
required to support the $800 million stadium rebuild.
• Chicagobeing firm, The -with associated costs travel have will based, minimal
collaboration with a community engagement consultant (to be recommended at the May
22, 2023, City Council meeting).
Background
On February 13, 2023, the Administration and Public Works Committee referred an RFP for an
impact study for the new Ryan Walsh field to the Economic Development Committee. On
February 22, 2023, the Economic Development Committee reviewe d the content of the
proposed RFP and directed staff to issue a Request for Proposals for the independent
economic impact study and community engagement services. Staff issued RFP 23-19 on
March 2, 2023, Addendum 1 on March 6, 2023, and Addendum 2 on March 28, 2023. The RFP
process yielded seven responses prior to the April 4, 2023, closing date:
Walsh field to the Economic Development Committee
The Civic Economics response was determined to be non-responsive because they stated, "Our analysis will get
straight to the heart of the issue: economic impacts of the new Ryan Field in the City of Evanston. Wit h this in
mind, we do not propose to address in great depth the services described as "Concert Market Analysis Including
Attendee Transportation Preferences." Staff, therefore, determined that their qualified proposal does not address
all the concerns raised by the Economic Development Committee and can not be compared to the other proposals
received on an equal basis.
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The following staff reviewed proposals:
• David Stoneback, Deputy City Manager
• Paul Zalmezak, Economic Development Manager
• Katie Boden, Economic Development Specialist
• John Gonzales, Purchasing Specialist
The table below reflects the average scoring of each of the firms based on their proposals:
Staff recommends C.H. Johnson Consulting for the following reasons:
• their RFP response was complete and demonstrated an understanding of deliverables
• a strong balance of proposed budget assigned to scope categories
• budget includes a kickoff meeting and a presentation workshop to present
findings/recommendations.
• pricing is below the average of all responses
• minority-owned enterprise transportation sub-contractor
Staff will return to City Council on May 22, 2023, to seek approval of a contract with a
community engagement consultant. As needed, Johnson Consulting will be available to
support the Community Engagement consultant. As it is unknown how many meetin gs will
occur at this time, and they will bill for these separately at standard hourly rates.
Attachments:
RFP 2319 Ryan Field Rebuild
CH Johnson Consulting Proposal
CH Johnson Consulting Pricing
RFP 23-19 Ryan Field Rebuild Economic Impact Study - MWDEBE Memo
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1
Revised 10-20 (09-17)
CITY OF EVANSTON
REQUEST FOR PROPOSAL
NUMBER: 23-19
For
Ryan Field Rebuild Economic Impact Study
March 2, 2023
PROPOSAL DEADLINE: 2:00 P.M., April 04, 2023
VIRTUAL NON-MANDATORY
PRE-PROPOSAL MEETING: 11:00 A.M. CST March 21, 2023
Google Meet link:
https://meet.google.com/iuu-mpff-vay
Phone Number:
(US) +1 413-998-6146
PIN: 567 520 168 #
More phone numbers: https://tel.meet/iuu-mpff-vay
pin=8516387574314
I
ELECTRONIC BID SUBMITTAL:
Bid responses will only be accepted electronically
via E-bidding through DemandStar (WWW.DEMANDSTAR.COM)
It is highly recommended that new DemandStar users complete the account setup
process prior to project due date/time.
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Revised 10-20 (09-17)
TABLE OF CONTENTS
Notice to Proposers ................................................................................................... 03
1.0 Introduction ...................................................................................................... 04
2.0 Scope of Services ........................................................................................... 04
3.0 Insurance ......................................................................................................... 07
4.0 Submittal Requirements (Please see Attachments) ...................................... 07
5.0 Additional Submittal Requirements ................................................................. 08
6.0 M/W/EBE Goals .............................................................................................. 08
7.0 Evaluation Criteria ........................................................................................... 09
8.0 Selection Process ............................................................................................ 09
9.0 Proposed Schedule ......................................................................................... 10
10.0 Questions Regarding RFP ............................................................................... 10
11.0 General Terms and Conditions ........................................................................ 10
RETURN ALL EXHIBITS WITH RFP
Exhibit A – Disclosure of Ownership Interests ........................................................... 16
Exhibit B – Additional Information Sheet ................................................................... 19
Exhibit C – Conflict of Interest Form .......................................................................... 20
Exhibit D – Acknowledgement of Understanding ....................................................... 21
Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification................................ 22
Exhibit F – City of Evanston M/W/EBE Policy ....................................................... 23
Exhibit G – M/W/EBE Participation Compliance Form ......................................... 24
Exhibit G – M/W/EBE Utilization Summary Report ............................................... 25
Exhibit H – M/W/EBE Participation Waiver Request ............................................. 26
Exhibit I – M/W/EBE Assistance Organizations ......................................................... 27
Exhibit J – Professional Services Agreement Acknowledgement .............................. 28
Exhibit J - Consultant Certification and Verification Addendum ................................ 29
Exhibit J – Professional Services Agreement ............................................................ 30
ATTACHMENTS
DemandStar- E-bidding Instructions
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Revised 10-20 (09-17)
CITY OF EVANSTON
NOTICE TO PROPOSERS
Proposals will be received by the Purchasing Office until 2:00 P.M. local time on April 4,
2023. Effective immediately, the City of Evanston will no longer accept hard copy paper
submittals for any solicitation. Responses will only be accepted e lectronically via E-bidding
through DemandStar (www.demandstar.com). Although registration is required, vendors can
download solicitations and upload responses for free. Proposals shall cover the following:
Ryan Field Rebuild Economic Impact Study
RFP Number: 23-19
The City of Evanston’s Economic Development Division is seeking proposals from
experienced firms for Economic Impact Study for Ryan Field Stadium Rebuild.
There will be a non-mandatory pre-proposal meeting March 21, 2023 at 11:00 a.m. Central
Time. All firms intending to submit a proposal for this project are encouraged to attend to
discuss the proposed work and receive answers to questions related to the project.
The above item shall conform to the RFP on file in the Purchasing Office. Parties interested
in submitting a proposal should contact the Purchasing Office to receive a copy of the RFP
or see the City’s website at: www.cityofevanston.org/business/bids-proposals/ or
Demandstar at: www.demandstar.com.
The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby
notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to
this notice will be awarded to the successful firm without discrimination on the grounds of
race, color, religion, sex, age, sexual orientation marital status, disability, familial s tatus or
national origin. The City of Evanston reserves the right to reject any or all submittals or to
accept the submittal(s) deemed most advantageous to the City.
The Evanston City Council also reserves the right to award the contract to an Evanston fi rm
if that firm’s bid is within 5% of the low bid.
Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership
Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure
to submit such information may result in the disqualification of such proposal.
John Gonzalez
Purchasing Specialist
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Revised 10-20 (09-17)
CITY OF EVANSTON
Request for Proposal
1.0 INTRODUCTION
The City is seeking proposals from experienced economic impact consultants for an
Economic Impact Study for the proposed Northwestern University Ryan Field Rebuild. An
experienced economist with public sector experience, including knowledge of stadium and
concerts/events economics is preferred. The City of Evanston is seeking an outcome that
highlights both the positive and negative impacts of the proposed Ryan Field Rebuild.
The contract term desired is for a period ending Ju ly 31, 2023. This is an estimated
timeline. Respondents to the RFP may propose a shorter or longer timeframe that reflects
delivering a complete / responsive scope of service.
Contact with City personnel in connection with this RFP shall not be made other than as
specified in this RFP Unauthorized contact of any City personnel may be cause for rejection
of a proposal.
Prior to the submittal of a proposal, Proposers are advised to carefully examine
● the contract documents
● project scope and work tasks to be accomplished
● specifications
● submittal requirements
● insurance requirements and required documentation
Proposers are advised to become thoroughly familiar with all conditions, instructions and
specifications governing this RFP. Proposals shall be made in accordance with these
instructions. Proposals shall be submitted on the forms provided by the City
The City will not be liable in any way for any costs incurred by respondents in replying to this
Request for Proposal.
2.0 SCOPE OF SERVICES
Staff will conduct a nationwide search for a qualified consultant team experienced with
stadium and event economics. The scope of services will address three components:
1. Critical analysis of the University’s “The Economic Impact of Rebuild Ryan Field”, by
Tripp Umbach November 2022.
2. Local economic, fiscal and employment impacts - positive and negative
3. Concert/events regional market analysis including event attendee transportation
preferences
1. Tripp Umbach / CSL Report Review
The selected consultant will evaluate the Tripp Umbach “Economic Impact of Rebuild Ryan
Field” report published November 2022. The City is expecting the University’s cooperation
in sharing the data/assumptions and methodology leading to Umbach’s
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5
Revised 10-20 (09-17)
findings. Community members have requested this analysis as a way to verify the
accuracy of the Umbach Study. Arguably, an independent study conducted by the City will
yield findings that either confirm NU’s findings or highlight differences. A complete review
will also test CSL’s assumptions / findings in the report. Again, the City of Evanston is
highly focused on positive / negative impacts to our community, and less concerned about
the regional impacts for this study.
The selected consultant will be responsible for gathering Tripp Umbach's data for
comparison purposes. The city also desires a clear understanding (e.g. per-event) of the
respective revenues generated by events/concerts at the New Ryan Field (outside) and
Ryan-Welsh Arena (inside).
2. Local Economic, Fiscal and Employment Impacts
A successful proposal will address the local (i.e. city) economic, fiscal, and employment
impacts resulting from: 1) demolition and construction; 2) athletic events; and 3) non-
university events/concerts. The impacts will be presented in total, and for each category
(i.e. construction, athletics, and events). While regional impacts are important for our
society, the purpose of this study is to identify the impacts to our community.
The study will clearly identify new economic activity for Evanston businesses taking into
account “substitution effects” and “congestion effects.” For example, there are a fixed
number of dollars, where would money have been spent if concerts didn’t exist. Or, vehicle
and attendee congestion may have the effect of keeping activity away from existing
business or just replacing normal local resident patrons of businesses with visitor patrons.
The selected consultant will also analyze the economic impacts on Central S treet and
districts distant from the stadium including downtown, Main/Dempster, and Howard Street.
We expect a successful response to the RFP will include a study that identifies new and
total revenues to the City from a number of sources including, but not limited to:
● Permit fees from the demolition and construction phase
● Jobs (total, types, wages, etc.) created during construction, athletics, and events
● Taxes from expected new alcohol sales within the stadium for athletics and events
● Sales tax from athletics and concerts food concessions and souvenirs.
The City would like a clear understanding of both the positive impacts and negative impacts
of the proposed project. The selected firm should have a broad understanding of
economics literature and case studies studying the positive and negative economic
outcomes of concert/event venues, most importantly, but also football/athletic events
(granted, we have had 100 years of football on the property).
The selected consultant will calculate the net new tax revenues from these existing
sources:
● Amusement Tax - 5 percent of gross receipts
● Athletic Contests And Exhibitions Tax – 3 percent of gross receipts
● Athletic Contests And Exhibitions Attendance – 9 percent of gross receipts
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● Home Rule Sales Tax - 1.25 percent of gross receipts
● State Share Sales Tax - 1 percent of gross receipts
● Liquor Consumption Tax (On and Off -Premises) – 6 percent of purchase price
● Parking Lot and Garage Operations – Structured rates
● Transportation Network Company Tax - 45 cents per solo ride accepted and 20 cents
per shared ride accepted originating or ending in the City of Evanston
Finally, the employment impact will identify new jobs resulting from the construction,
athletics, and events. This includes a detailed prediction of total number of jobs (full time
equivalents), job characteristics, and temporary during construction versus
permanent. The study will also describe the expected jobs associated with operating the
stadium on a daily basis versus the staff required to manage athletics and private
events. This includes staffing of corporate suites and concession stands (which are often
staffed by volunteer organizations as fundraisers).
3. Concert Regional Market Analysis Including Attendee Transportation Preferences
The final study will include an analysis of the competitive regional market for concerts at
venues the size of the proposed Ryan Field Rebuild and existing Welsh -Ryan Arena. What
is the likely attendance and type of concerts events these two facilities wi ll serve. This will
also feed into the anticipated economic impact analysis in the previous section.
Of most importance is understanding the feasibility of the proposed transportation mobility
options presented by the Northwestern University plan. For example, how likely is it that an
attendee will park in downtown or Main street, dine, and take the train or a shuttle to the
venue? How many shuttles would be needed and how many hours would the shuttle run to
clear the venue? Will event attendees behavior mirror football fans with a willingness to
park at distant facilities and walk? Do the facilities exist to accommodate the consumer
preferences? Are there examples other than Ravinia where people have shown a
willingness to overcome the anticipated transportation friction?
Finally, we want proposals that demonstrate an understanding of the stadium's unique
location in the midst of a dense residential neighborhood composed of single family homes
and small apartment buildings accessed from the east and west by a slow speed (25
mph) two-lane arterial street.
4. Community Engagement
Included in the scope is a request for an engagement process to gather input from Central
Street businesses, Ryan Field neighbors, 7th Ward community members, and Evanstonians
community wide. These meetings should not take place until the significant fin dings of the
report are ready for presentation.
Project Timeline
The City’s RFP process is summarized below. The anticipated project timeline is also
presented. Firms are welcome to propose a timeline that meets their capabilities.
Economic Development Committee Draft Review February 22, 2023
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Deadline for RFP Publishing February 23, 2023
Release / Publishing Date March 2, 2023
Virtual Non-Mandatory Pre-Proposal Meeting -
RFP Consultant Virtual Q&A Session
March 21, 2023
RFP Due Date April 4, 2023
Staff Scoring and Interviews (if applicable) April 5-12
Staff Report Recommendation Due April 14, 2023
City Council Consideration April 24, 2023
Professional Services Agreement / Execution April 28, 2023
Anticipated Project Completion Period (90 days) May 1, 2023 - July 31, 2023
3.0 INSURANCE
Consultant shall carry and maintain at its own cost with such companies as are reasonably
acceptable to City all necessary liability insurance (which shall include as a minimum the
requirements set forth below) during the term of this Agreement, for damages caused or
contributed to by Consultant, and insuring Consultant against claims which may arise out of
or result from Consultant’s performance or failure to perform the Services hereunder.
The consultant must provide an insurance certificate naming the City of Evanston as an
additional insured and will provide a variety of insurances including:
▪ comprehensive general liability - $3,000,000 combined single limit for each
occurrence for bodily injury and property damage – designating the City as
Additional Insured
▪ Workers Compensation - Statutory Limits
▪ Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily
injuries or death and property damages.
▪ errors and omissions or professional liability insurance - $1,000,000
The surety and the insurance company must have not less than an A+ rating from the Alfred
M. Best Co., Inc. and be approved by the City of Evanston.
Consultant’s certificate of insurance shall contain a provision that the coverage afforded
under the policy(s) will not be canceled or reduced without thirty (30) days prior written
notice (hand delivered or registered mail) to City.
4.0 SUBMITTAL REQUIREMENTS
The City will no longer accept hard copy paper submittals for any solicitation. Responses
will only be accepted electronically via E-bidding through DemandStar. Respondents are still
required to complete all of the bid documents and provide all of the requested inform ation in
a pdf file(s). Please refer to attached DemandStar e-bidding documents.
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ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE NOT BE
ACCEPTED. It is the sole responsibility of the proposer to insure that his or her proposal is
delivered by the stated time. THE CITY IS NOT RESPONSIBLE FOR IMCOMPLETE
UPLOADED SUBMITTALS..
A. Cover Letter
The cover letter will include the following:
● introduction of firm signed by an authorized Principal of the firm
● name of firm
● address of firm
● phone number of the firm submitting the proposal
● include the name and signature of an authorized binding official who is authorized
to answer questions regarding the firm’s proposal
B. Qualifications and Experience of Firm and/or Team
● All respondents shall describe other contracts (at least 5, but no more than10)
similar in scope, size or discipline to the required services described herein,
performed or undertaken within the past five years.
● The respondent must provide references, including name, address and telepho ne
number of a contact person for each project identified and described.
● Indicate commencement dates, duration and type of operation.
● Provide a list of all Municipal clients in Illinois.
C. Area/Regional Manager(s)
Clearly identify the professional staff person(s) who would be assigned as your
Area/Regional Manager(s) and provide resumes. The proposal should indicate the
abilities, qualifications and experience of these individuals.
D. Fees
Provide a copy of your itemized fees/prices.
E. Contract
The City has attached its standard contract in Exhibit J (see page 30– Professional
Services Agreement). Identify all exceptions to the agreement that would prevent your
Firm from executing it. The City shall not consider or neg otiate regarding exceptions
submitted at any time after the submission of the Proposer’s response.
5.0 ADDITIONAL SUBMISSION REQUIREMENTS
None
6.0 M/W/EBE GOALS
The City has a goal of 25% of the contract amount for the participation and utilization of
Minority-Owned, Women-Owned, and Evanston-based businesses (M/W/EBEs) in
completing a portion of the services required by the City. All respondents must submit a
statement of the proposed involvement of M/W/EBEs in completing a portion of the required
services. Provide a copy of the certification for M/W/EBEs that will assist in achieving the
M/W/EBE goal with your submittal as well as the appropriate M/W/EBE forms or Request for
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Waiver. Any questions regarding M/W/EBE compliance should be submitted in writing to
Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org.
7.0 EVALUATION CRITERIA
The City will select the successful firm through an evaluation process based on the firm
meeting the specifications which are outlined in this RFP. A review committee will review in
detail all proposals that are received. During the evaluation process, the City may require a
Proposer’s representative to answer questions with regard to the proposal and/or make a
formal presentation to the review committee. The review committee will make a
recommendation to award the contract based on the criteria set forth below. This contract
will be forwarded to the City Council for final approval.
The evaluation criteria listed below will be used in the selection of the successful Proposer.
A. Qualifications and Expertise
B. Price
C. Organization and Completeness of Proposal
D. Willingness to Execute the City of Evanston’s Professional Services Agreement
E. M/W/EBE Participation
8.0 SELECTION PROCESS
The City will select a firm on the basis of the responsiveness of the proposal to the RFP
submittal requirements, the evaluation criteria stated above and the demonstrated
willingness to execute an acceptable written contract. The City reserves the right t o reject
any or all proposals, and to request written clarification of proposals and supporting
materials from the Proposer.
While it is the intent of the City to award a single firm, the City reserves the right to award in
part or in whole and to select multiple firms and/or individuals, depending on whichever
decision is deemed to be most advantageous to the City.
Responses may be rejected if the firm fails to perform any of the following:
A. Adhere to one or more of the provisions established in this Request for Proposal.
B. Demonstrate competence, experience, and the ability to provide the services
described in this Request for Proposal.
C. Submit a response on or before the deadline and complete all required forms.
D. To fulfill a request for an oral presentation.
E. To respond to a written request for additional information.
Discussions and/or interviews may be conducted with responsible firms that have submitted
proposals in order to clarify certain elements. All proposals shall be afforded fair and equal
treatment with respect to any opportunity for clarification. In conducting discussion, there
shall be no disclosure of information derived from proposals submitted by competing firms.
The selection shall be done by the City’s review committee and will be recommended to the
City Council for final approval.
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If the City is unable to reach any sort of agreement with the selected firm, the City will
discontinue negotiations with the selected firm and begin negotiations with the firm ranked
second and so on until agreement is reached.
The firm to be recommended to the City Council will be the one whose proposal is
determined to be the most advantageous to the City in consideration of price and all other
evaluation factors which are set forth in this Request for Propo sal No other factors or criteria
not listed in this RFP shall be used in the evaluation.
9.0 PROPOSED SCHEDULE
The tentative schedule for this RFP and project process is as follows:
1. RFP issued March 02, 2023
2. Non-mandatory Pre-Proposal Meeting March 21, 2023
3. Last Day to submit questions March 23, 2023
4. Final Addendum Issued March 28, 2023
5. RFP Submission Due Date April 04, 2023
6. City Council Award of Contract April 24, 2023
7. Contract Effective April 28, 2023
10.0 QUESTIONS REGARDING RFP
All questions related to this RFP should be submitted in writing to John Gonzalez,
Purchasing Specialist at johngonzalez@cityofevanston.org with a copy to Paul Zalmezak at
pzalmezak@cityofevanston.org.
11.0 GENERAL TERMS AND CONDITIONS
A. Confidentiality
In connection with this Agreement, City may provide Consultant with information to
enable Consultant to render the Services hereunder, or Consultant may develop
confidential information for City. Consultant agrees (i) to treat, and to obligate
Consultant’s employees to treat, as secret and confidential all such information whether
or not identified by City as confidential, (ii) not to disclose any such information or m ake
available any reports, recommendations and /or conclusions which Consultant may
make for City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City
any information obtained by Consultant on a confidential basis from any third party
unless Consultant shall have first received written permission from such third party to
disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental
function are covered by the Act and subject to disclosure within limited statutory
timeframes (five (5) working days with a possible five (5) working day extension). Upon
notification from the City that it has received a Freedom of Information Act request that
calls for records within the Consultant’s control, the Consultant shall promptly provide all
requested records to the City so that the City may comply with the request within the
required timeframe. The City and the Consultant shall cooperate to determine what
records are subject to such a request and whether or not any exemption to the
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disclosure of such records or part thereof is applicable.
The Purchasing Specialist will endeavor to advise the firm of any request for the
disclosure of the material so marked with “TRADE SECRET”, “CONFIDENTIAL”, or
“PROPRIETARY”, and give the firm or other submitting party the opportunity to seek a
court order to protect such materials from disclosure. If the requested material was
submitted by a party other than the firm, then the firm shall be solely responsible for
notifying the submitting party of the request. The City’s sole responsibility is to notify the
firm of the request for disclosure, and the City shall not be liable for any damages
resulting out of such disclosure, whether such disclosure is deemed required by law, by
an order of court or administrative agency, or occurs through inadvertence, mi stake,
negligence on the part of the City or its officers, or employees.
B. Withdrawal of Proposal
Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained
by written request; however, no offer can be withdrawn within the ninet y (90) day period
which occurs after the time is set for closing. Proposers who withdraw their proposals
prior to the designated date and time may still submit another proposal if done in
accordance with the proper time frame.
C. Exceptions to Specifications
Exceptions to these specifications shall be listed and explained on a separate page
titled “Exceptions to Specifications”, which shall be prepared by the Proposer. This page
shall then be attached to these documents and submitted at the same time as the
proposal. Each exception must refer to the page number and paragraph to which it is
relevant. The nature and reasoning of each exception shall be explained in its entirety.
Any exceptions to these specifications may be cause for rejection of the proposal.
D. Hold Harmless
Consultant shall defend, indemnify and hold harmless the City and its officers, elected
and appointed officials, agents, and employees from any and all liability, losses, or
damages as a result of claims, demands, suits, actions, or proceed ings of any kind or
nature, including but not limited to costs, and fees, including attorney’s fees, judgments
or settlements, resulting from or arising out of any negligent or willful act or omission on
the part of the Consultant or Consultant’s sub -contractors, employees, agents or sub-
contractors during the performance of this Agreement. Such indemnification shall not be
limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought against them. The
Consultant shall be liable for the costs, fees, and expenses incurred in the defense of
any such claims, actions, or suits. Nothing herein shall be construed as a limitation or
waiver of defenses available to the City and empl oyees and agents, including but not
limited to the Illinois Local Governmental and Governmental Employees Tort Immunity
Act, 745 ILCS 10/1-101 et seq.
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At the City Corporation Counsel’s option, Consultant must defend all suits brought upon
all such Losses and must pay all costs and expenses incidental to them, but the City has
the right, at its option, to participate, at its own cost, in the defense of any suit, without
relieving Consultant of any of its obligations under this Agreement. Any settlement of a ny
claim or suit related to this Agreement by Consultant must be made only with the prior
written consent of the City Corporation Counsel, if the settlement requires any action on
the part of the City.
To the extent permissible by law, Consultant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses,
including any claim by any employee of Consultant that may be subject to the Illinois
Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial
decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d
155 (1991). The City, however, does not waive any limitations it may have on its liability
under the Illinois Workers Compensation Act, the Illinois Pension Code or any other
statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability
for loss or damage resulting therefrom. All provisions of this Section shall survive
completion, expiration, or termination of this Agreement.
E. Addenda
Any and all changes to these documents are valid only if they are included via written
addendum to all respondents. Each respondent should acknowledge receipt of any
addenda by indicating same in their proposal submission. Each respondent
acknowledging receipt of any addenda is responsible for the contents of the addenda
and any changes to the proposal therein. Failure to ackno wledge any addenda may
cause the proposal to be rejected. Addenda information is available over the internet at
City of Evanston Notices & Documents or www.demandstar.com, or by contacting the
Purchasing Office, 847-866-2935.
F. Term
The contract is for period ending July 31, 2023. The City may terminate a contract for
either cause or convenience.
G. Non-Appropriation of Funds
The City of Evanston reserves the right to terminate in whole or in part of the contract in
the event that insufficient funds to complete the contract are appropriated by Evanston
City Council.
H. Property of the City
All discoveries and documents produced as a result of any service or project undertaken
on behalf of the City of Evanston shall become the property of the City.
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I. Payment Terms
The consultant shall submit invoices detailing the services provided, project, professional
staff, and hours. Payment shall be made in accordance with the Local Government
Prompt Payment Act. Please note that failure to provide a detailed invoice could result in
delay of payment and include termination of any agreement.
J. Disclosures and Potential Conflicts of Interest
The City of Evanston’s Code of Ethics prohibits public officials or employees from
performing or participating in an official act or action with regard to a transaction in which
he has or knows he will thereafter acquire an interest for profit, without full public
disclosure of such interest. This disclosure requirement extends to the spouse, children
and grandchildren, and their spouses, parents and the parents of a spouse, and brothers
and sisters and their spouses.
To ensure full and fair consideration of all proposals, the City of Evanston requires all
Proposers including owners or employees to investigate whether a potential or actual
conflict of interest exists between the Proposer and the City of Evanston, its officials,
and/or employees. If the Proposer discovers a potential or actual conflict of interest, the
Proposer must disclose the conflict of interest in its proposal, identifying the name of the
City of Evanston official or employee with whom the conflict may exist, the nature of the
conflict of interest, and any other relevant information. The existence of a potential or
actual conflict of interest does NOT, on its own, disqualify the disclosing Proposer from
consideration. Information provided by Proposers in this regard will allow the City of
Evanston to take appropriate measures to ensure the fairness of the proposal process.
The City requires all Proposers to submit a certification, enclosed with this RFP, that the
Proposer has conducted the appropriate investigation and discl osed all potential or
actual conflicts of interest.
K. Protests
Any actual or prospective Proposer, who is aggrieved in connection with the solicitation
or award of a contract, may protest to the Purchasing Office. The protest shall be
submitted in writing within ten (10) calendar days after such aggrieved person knows or
should have known of the facts giving rise thereto.
▪ The Proposer shall submit any protests or claims regarding this solicitation to the
Purchasing Office.
▪ A pre-bid protest must be filed five (5) days before the bid opening or proposal
submittal.
▪ A pre-award protest must be filed no later than ten (10) days after the bid opening
date or proposal deadline.
▪ A post-award protest must be filed no later than ten (10) days after the award of the
Contract.
All claims by a Proposer against the City relating to a contract shall be submitted in
writing to the Purchasing Specialist. The City will only consider protests that are properly
and timely submitted.
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All protests or claims must set forth the name and address of the protester, the contract
number, the grounds for the protest or claim, and the course of action that the protesting
party desires the Purchasing Specialist to take. Statements shall be sworn and
submitted under penalty of perjury.
L. Authority To Resolve Protests And Contract Claims
Protests: The Purchasing Specialist shall have the authority to consider and resolve a
protest of an aggrieved Proposer, actual or prospective, concerning the solicitation or
award of a contract. The City shall issue a written decision and that decision is final.
Contract Claims: The Purchasing Specialist, after consulting with Corporation Counsel,
shall have the authority to resolve contract claims, subject to the approval of the City
Manager or City Council, as applicable, regarding any settlement that will result in a
change order or contract modification.
Each Proposer, by submitting a response to this RFP, expressly recognizes the
limitations on its rights to protest provided in this Section and expressly waives all other
rights and remedies and agrees that the decision on the protest is final and conclusive. If
a Proposer disregards, disputes or does not follow the exclusive protest remedies
provided in this Section, it shall indemnify and hold the City and its officers, employees,
agents and consultants harmless from and against all liabilities, fees and costs, including
legal and consultant fees and costs, and damages incurred or suffered as a result of
such Proposer’s actions. Each Proposer, by submitting a response to this RFP, shall be
deemed to have irrevocably and unconditionally agreed to this indemnity obligation.
M. Litigation
For purposes of this Section, the following terms are defined as follows:
“issue” means any prior or pending litigation or investigation, either civil or criminal, or
any governmental agency action or proceeding (the “issue”), which may affect the
performance of the services to be rendered herein. For purposes of this Section, an
“issue” shall also include any criminal, civil, or administrative penalty or finding imposed
against any covered individual. An issue occurring within seven (7) years of the date
preceding the date of the Proposer’s response shall be disclosed by the Proposer.
“covered individual” means any principal, president, managing partner, or vice -president,
affiliated in anyway with the Firm, and the Firm’s employees or sub-contractors.
All proposers shall identify and describe with particularity any issue. The City, and not
Proposer, has the sole discretion to determine whether an issue may affect the
performance of the services. Failure of any Proposer to comply with this mandatory
obligation shall, at the City’s sole discretion, result in the Proposer’s response being
deemed non-responsive and not responsible. Failure of any Proposer to comply with the
obligation specified herein may result in the voiding any subsequent contract award to
Proposer if the City discovers upon the exercise of its customary due diligence that
Proposer failed to comply with the mandatory obligation in this Section. The City
reserves all rights to take any other actions in the case of a Proposer’s non -compliance
with this Section.
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N. Sub-contractors
If any firm submitting a proposal intends on sub -contracting out all or any portion of the
engagement, that fact, and the name of the proposed sub -contracting firm(s) must be
clearly disclosed in the proposal. Following the award of the contract, no additional sub -
contracting will be allowed without the prior written consent of the City of Evanston.
O. Contact with City Personnel
All Proposers are prohibited from making any contact with the City Manager, City
Council, or any other official or employee of the City with regard to the Project, other
than in the manner and to the person(s) designated herein. The Purchasing Specialist
reserves the right to disqualify any Proposer found to have contacted City Personnel in
any manner with regard to the Project. Additionally, if it is determined that the contact
with City Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter may
be referred to the Cook County State’s Attorney for review and prosecution.
P. Costs Incurred
The City of Evanston assumes no responsibility or liability for costs incurred by the
Proposer prior to the execution of a contract. This includes costs incurred by the
Proposer as a result of preparing a response to this RFP.
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Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1 -18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their proposal.
Every question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of 3%
of the proportionate ownership interest and the percentage of shareholder interest. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
required herein.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
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1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
______________________________________________________________________
______________________________________________________________________
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SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties holding
more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c),
2(a), and 2(b).
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by
another party, give name and address of party with constructive control. ("Constructive
control" refers to control established through voting trusts, proxies, or special terms of
venture of partnership agreements.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ ______________________________________
Date Signature of Person Preparing Statement
______________________________________
Title
ATTEST: ____________________________
Notary Public
(Notary Seal)
Commission Expires: _____________________
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EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: _______________________________________________
Proposal Number #: _________________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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Exhibit C
CONFLICT OF INTEREST FORM
___________________________________________________, hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
______________________________________________________________________
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this _____ day of ______________, 20
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date:
Title: Telephone
Number:
Email: Fax
Number:
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Exhibit E
ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION
______________________________________, being first duly sworn,
deposes and says that he is ________________________________________
(Partner, Officer, Owner, Etc.)
of ________________________________
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this ________ day of _____________________, 20
__________________________________________
Notary Public
Commission Expires: ________________________
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
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EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W /EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub -
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to
the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3. A letter attesting to instances where the bidder has not received inquiries/proposa ls
from qualified M/W/EBEs
4. Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the
Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
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EXHIBIT G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to
participate as a Subcontractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and
controlled by a woman, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum
of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Type of work to be performed _______________________________________
Please attach:
1. Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
❑ Cook County ❒ State Certification
❒ Federal Certification ❒ Women’s Business Enterprise National Council ❒ City of
Chicago ❒ Chicago Minority Supplier Development Council
2. Attach business license if applying as an EBE
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EXHIBIT G
M/W/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/EBE sub -
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/EBE
FIRM NAME
FIRM TYPE
(MBE/WBE
/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT OF
TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
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Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have
authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE participation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts from your firm
and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening.
Also, please attach the accompanying form with notes rega rding contacting the
Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
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EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston.
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Exhibit J
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response. Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
My firm cannot execute the City’s standard professional service agreement unless the
exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date
:
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Exhibit J
Consultant Certification and Verification
I certify in accordance with the Professional Services Agreement, the agents, employees
and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with Ci ty
work rules and policies applicable to City employees while they are on City property,
including the City’s Workplace Harassment Policy; COVID -19 Vaccination Policy; and
Sexual Harassment Policy. I further certify that the agents, employees and subcontr actors
of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to
protect workers from coronavirus.
CONSULTANT:
By ________________________
Its: ________________________
FEIN Number: _______________
Date: _______________________
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Exhibit J
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
Ryan Field Rebuild Economic Impact Study
(“the Project”)
RFP Number: 23-19
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of
________________, 20___, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to
as the “City”), and [Insert Professional Service Provider’s name here], with offices located at
[Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $[Insert fee here].
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than three (3)
DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement provides for
renewals after an initial term, no renewal shall begin until agreed to in writing by both parties
prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made upon
the completion of each task for a project, as set forth in Exhibit A – Project
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Milestones and Deliverables. Any expenses in addition to those set forth here must
be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are those as
defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # (Exhibit B) and
Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other
documented discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and workmanlike
manner. All Services performed and documentation (regardless of format) provided by
Consultant shall be in accordance with the standards of reasonable care and skill of the
profession, free from errors or omissions, ambiguities, coordination problems, and other
defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday schedules
of City while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and opera tions of other
tenants and occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the safety of its
employees who are engaged in the performance of the Services, all eq uipment and supplies
used in connection therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any employee
or agent performing the Services if, in the opinion of the City, the performance of the
employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally accepted
professional standards for all work performed pursuant to this Agreement. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-party to this
Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees
that should Consultant or its sub-consultants provide false information, or fail to be or
remain in compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub -contracting with any
entity or person to perform any of the work required under this Agreement. If the Consultant
sub-contracts any of the services to be performed under this Agreement, the sub -consultant
agreement shall provide that the services to be performed under any such agreement shall
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not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the provisions in this
Agreement binding upon Consultant as to all Services provided by this Agreement, such
that it is binding upon each and every sub-consultant that does work or provides Services
under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other municipalities
and local government officials, public utility companies, and others, as may be directed by
the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings
convened or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and performing
its Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified in this
Agreement may only be modified by a writing approved by both parties. This Agreement
may be modified or amended from time to time provided, however, that no such amendment
or modification shall be effective unless reduced to writing and duly authorized and signed
by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the Services;
(2) the employees of Consultant performing the Services are fully qualified, licensed as
required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and contained
within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within this
contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its
own expense, including completion of Services or the replacement or termination of any
agent, employee, or sub-contractor as a result of any violation of the General Provisions
contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any breach
or default on the part of contractor, including but not limited to injunctive relief, an action in
law or equity or termination of this Agreement as outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this Agreement
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upon seven (7) days written notice to Consultant. If the City terminates this agreement, the
City will make payment to Consultant for Services performed prior to termination. Payments
made by the City pursuant to this Agreement are subject to sufficient appropriations made
by the City of Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the City, the
City shall have the right terminate this Agreement without prior written notice. Within thirty
(30) days of termination of this Agreement, the Consultant shall turn over t o the City any
documents, drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any other such
items specifically identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall n ot hold
Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant
is not authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Consultant shall at its own expense comply with
all applicable workers compensation, unemployment insurance, employer’s liability, tax
withholding, minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees to observe
the working hours, rules, security regulations and holiday schedules of City, including but
not limited to all policies and work rules applicable to City employees while on City property
such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto. Consultant shall
certify that its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation of work
rules is subject to the Default provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City in respect to
the Services being provided hereunder except as shall have been expressly disclosed in
writing by Consultant to City and consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including drafts
and reproduction copies thereof, shall be and remain t he exclusive property of City, and City
shall have the unlimited right to publish and use all or any part of the same without payment
of any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this Agreement,
use or reuse all or any part of such reports and other documents, including working pages,
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without the prior written approval of City, provided, however, that Consultant may retain
copies of the same for Consultant’s own general reference.
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary or
desirable. Payment shall be made in a ccordance with the Illinois Local Government Prompt
Payment Act, after City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following performance of
the Services, keep and make available for the inspection, examination and audit by City or
City’s authorized employees, agents or representatives, at all reasonable time, all records
respecting the services and expenses incurred by Consultant, including without limitation, all
book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness of any and
all expenses. If any invoice submitted by Consultant is found to have been overstat ed,
Consultant shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for
and in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its
officers, elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or
omission on the part of the Consultant or Consultant’s sub -contractors, employees, agents
or sub-contractors during the performance of this Agreement. Such indemnification shall not
be limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or
employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brou ght against them. The Consultant shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
the City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1 -101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the
right, at its option, to participate, at its own cost, in the defense of any suit, without relieving
Consultant of any of its obligations under this Agreement. Any settlement of any claim or
suit related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of
the City.
To the extent permissible by law, Consultant waives any limit s to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including
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any claim by any employee of Consultant that may be subject to the Illinois Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision,
including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois
Workers Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability for
loss or damage resulting therefrom. All provisions of this Section shall survive completion,
expiration, or termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Consultant, and insuring Consultant against claims
which may arise out of or result from Consultant’s performance or failure to perform the
Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability
insurance in the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000 combined single limit
for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile
liability insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance respecting any
insurable professional services hereunder in the amount of at least $1,000,000. Consultant
shall give to the City certificates of insurance for all Services done pursuant to this
Agreement before Consultant performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modifi cation on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate of
insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or
registered mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its sub-
contractors from the requirements set forth herein. Consultant expressly agrees to waive its
rights, benefits and entitlements under the “Other Insurance” clause of its commercial
general liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree that
Consultant shall be in default under this Agreement, and that the City may recover all
losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law
or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all requirements of this
Section, that the City may void this Agreement.
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M. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to obligate
Consultant’s employees to treat, as secret and confidential all such information whether or
not identified by City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which Consultant may make
for City to any person, firm or corporation or use the same in any manner whatsoever
without first obtaining City’s written approval, and (iii) not to disclose to City any information
obtained by Consultant on a confidential basis from any third party un less Consultant shall
have first received written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with t o perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as proprietary
or confidential. Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a de cision or order of Court
with jurisdiction over the City, shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of Cit y’s name nor the
name of any affiliate of City, nor any picture of or reference to its Services in any
advertising, promotional or other materials prepared by or on behalf of Consultant, nor
disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all
or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null
and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or
use the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of th e Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state, county,
and municipal statutes, ordinances and regulations, at Consultant’s sole cost and expense,
except to the extent expressly provided to the contrary herein. Whenever the City deems it
reasonably necessary for security reasons, the City may conduct at its own expense,
criminal and driver history background checks of Consultant’s officers, employees, sub-
Page 39 of 112
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37
Revised 10-20 (09-17)
contractors, or agents. Consultant shall immediately reassign any such individual who in
the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’
or other such lien claims, or rights to place a lien upon City property or any improvements
thereon in connection with any Services performed under or in connection with this
Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to
execute a sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant shall protect
City from all liens for labor performed, material supplied or used by Consultant and/or any
other person in connection with the Services undertaken by consultant hereunder, and shall
not at any time suffer or permit any lien or attachment or encumbrance to be imposed by
any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City
property or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effective for any purpose
unless the same shall be served personally or by United States certified or registered mail,
postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue,
Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address
first above set forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by
Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover
from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall
in no way constitute a waiver by City of any contractual right hereunder, unless such waiver
is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to this
Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration
to resolve any dispute under this Agreement. The City does not waive tort immunity by
entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda
or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform
Page 40 of 112
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38
Revised 10-20 (09-17)
its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder including the termination of the
Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1 -12-5 of the
Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts or
sub-contracts with the City, and the contract may be cancelled or voided in whole or in part,
and such other sanctions or penalties may be imposed or remedies invoked as provided by
statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ab ility to work, and
further that it will examine all job classifications to determine if minority persons or women
are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
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Revised 10-20 (09-17)
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub -
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes -Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at
least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or has
registered to conduct business in Illinois and is in good standing with the Illinois Secretary of
State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar financial
terms and circumstances for comparable supplies or services, the more favorable terms
shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the opportunity to
consult with its counsel regarding the terms therein. No portion of the Agreement shall be
construed against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
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40
Revised 10-20 (09-17)
In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement
shall control over the Exhibits. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to in a writ ing signed by both parties
and attached and referred to herein as an Addendum, and in such event, only the portions
of such proposal or contract form consistent with this Agreement and Exhibits hereto shall
be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By: ________________________ By:________________________
Luke Stowe
Its: ________________________ Its: City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
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41
Revised 10-20 (09-17)
EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fee s, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP/Q #________ (Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
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We are pleased to announce our membership in the DemandStar network. DemandStar is an online
marketplace that connects our suppliers directly to the bids, quotes and RFPs that matter to them.
DemandStar is open and accessible to all businesses and provides instant access to our solicitations.
By registering for your complimentary DemandStar account, you will receive:
• Instant access to bids, quotes and RFPs
• Automatic notifications, right to you inbox, of bids that match the commodity codes you select
• The ability to quickly view the contractual terms and scope of work
• All the forms and documents you need in one place
• Access to more government bids in neighboring cities, counties and states
It’s EASY! Get started with these 3 easy steps!
REGISTER
Go to:
https://www.demandstar.com/registration
Registering for
DemandStar
1
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
Page 45 of 112
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CHOOSE YOUR FREE AGENCY
Type in the name of the government
agency you’d like to add, for example
“City of Metropolis” in the Search Box
SIGN UP
Visit www.demandstar.com
CHECK OUT
Check out with your FREE AGENCY
Registration by clicking “Skip for now” on
the page where it gives you options to add
additional counties and States
2019 DemandStar® Corporation. All Rights Reserved.
206.940.0305
2
3
Page 46 of 112
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(E-bidding) Electronic Bidding Instructions Page 47 of 112A7.Page 216 of 629
Introduction
To submit a bid electronically (e-bidding) on
DemandStar
•The project MUST be setup for e-bidding by
the government agency advertising the
opportunityPage 48 of 112A7.Page 217 of 629
How to check if it is an e-bidding opportunity
•Not all opportunities posted on DemandStar by government
are available for e-bidding
•Those that are available for you to electronically bid will list
“e -bidding” as an available “ACTION” when you look at the
project detailsPage 49 of 112A7.Page 218 of 629
In order to do
e-bidding
1.Click on “E-bidding” in
the actions columnPage 50 of 112A7.Page 219 of 629
In order to do
e-bidding
2.Enter you contact
information and enter in
all required fields
Note: You MUST put a number
of the “BID AMOUNT” box.
However, that number can be
0 so as to allow for a more
detailed descriptions of your
bid through your uploaded
documents.Page 51 of 112A7.Page 220 of 629
In order to do
e-bidding
•In the agency required
documents section –check
the documents you intend
on uploading and fulfilling.
By checking these boxes this
is ONLY an
acknowledgement of how
you will fulfill the
requirement. You still have
to upload the documents. Page 52 of 112A7.Page 221 of 629
In order to do e-
bidding
Upload your response
documents in an accepted file
format
Make sure that you have
covered and uploaded all the
required documentsPage 53 of 112A7.Page 222 of 629
In order to do e-
bidding
Once you decide you’ve
uploaded all your documents
that you would like to submit,
make sure you click the NEXT
button at the bottom of the
screenPage 54 of 112A7.Page 223 of 629
Completing your
e-bid submittal
•Please VERIFY that you have
attached ALL the required
documents
•Click on the Submit Response
button to complete your e-bid
Copyright 2019, DemandStar Corporation. (206)940-0305Page 55 of 112A7.Page 224 of 629
Confirmation of
Response
•When you complete you will
receive a confirmation
•This is a confirmation that
what you uploaded will be
visible to the agency when
the bid closes, this is not a
confirmation that all your
documents were fill out or
submitted correctlyPage 56 of 112A7.Page 225 of 629
Post
Submission
Edits
If you feel like you missed something or need to make a change
you can go back to your submittal response and edit your e-bid.
By clicking on “DETAILS” then “EDIT” the section you wish
Copyright 2019, DemandStar Corporation. (206)940-0305Page 57 of 112A7.Page 226 of 629
DemandStar E-Bidding: Frequently Asked Questions
Do suppliers need to be registered with DemandStar to participate in e-bidding?
Yes. But if they don’t already have an account with DemandStar, they can sign up and
either
o Be a subscriber for only your agency, at no charge, and be able to download
documents at no charge and then receive notifications that match their commodity
codes
o Be a “basic supplier” for free - who researches on our platform and then pays $5 to
download all documents, thus becoming a plan holder
o Be a paid subscriber for a county, state, national and receive notifications from all
included agencies
Can suppliers respond with document uploads or do they simply fill in forms?
Yes, they may respond with document uploads that are available to you via the
DemandStar platform.
What type of E-Bidding Documents can be uploaded?
Acceptable file formats for sending back documents that the city will accept:
Is there a maximum file size that I can upload?
Vendors can simply upload a single file or multiple documents as long as it doesn’t
exceed 100 MBs (single or multiple files)
After a bid opening, what document(s) are made public by DemandStar?
None. Only the agency can see the vendor responses so you are the only ones who will
determine what you want to download and make public.
Who do I call if I have questions or problems with the DemandStar?
The City strongly encourages each respondent to setup their account and to explore
the eBidding module at least a couple of days before the bid due date.
If you have questions or issues creating your account, accessing the eBidding
module or submitting your bid prior to the bid due date, please contact DemandStar
at 866.273.1863 or by email at hello@demandstar.com.
Page 58 of 112
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REQUEST FOR PROPOSAL #23-19
RYAN FIELD REBUILD ECONOMIC IMPACT STUDY
SUBMITTED BY:
Johnson Consulting
In assocaition with DESMAN
DATE
April 4, 2023
SUBMITTED TO:
City of Evanston
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TABLE OF CONTENTS
SECTION 1. FIRM OVERVIEW 5
SECTION 2. KEY PERSONNEL 9
SECTION 3. PAST PROJECTS 13
SECTION 4. APPROACH AND METHODOLOGY 17
SECTION 5. SCHEDULE AND COST 29
SECTION 6. REFERENCES 33
TABLE OF CONTENTS
A. Cover Letter 1
B. Qualifications and Experience of Firm/and or Team 1
C. Areas/Regional Manager(s) 21
D. Fees 29
E. Contract 30
Page 60 of 112
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Experts in Convention, Hospitality,
Sports and Real Estate Consulting.
JOHNSON CONSULTING | 6 EAST MONROE STREET, FIFTH FLOOR, CHICAGO, ILLINOIS 60603 | 312.447.2010 | WWW.CHJC.COM
April 4, 2023
Mr. Paul Zalmezak
City of Evanston
RE: Ryan Field Rebuild and Economic Impact Study
Dear Mr. Zalmezak and Members of the Selection Committee:
On behalf of Johnson Consulting and our partner Desman (“Consulting Team”) we are pleased to
submit this proposal to assist the City of Evanston (“City” or “Client”) in its evaluation of the economic
impacts a rebuilt Ryan Field will have on the City, and also a regional concert and events market
analysis that will include event attendee transportation preferences to provide a comprehensive
study equipped with a detailed understanding of the economic as well as environmental impacts
a rebuilt Ryan Field would have on the community. Based on our experience with similar analyses,
this team was assembled to provide a comprehensive response to the scope of services required
to empower the decision making process in an effort to achieve the best outcome for the City of
Evanston and its residents.
Johnson Consulting, founded in 1996, is a real estate and hospitality consulting firm headquartered
in Chicago, Illinois. Our staff has worked in the real estate consulting field for over 35 years and
has conducted over 2,000 engagements in both the U.S. and abroad. These engagements include
economic development strategy, planning, market entry and feasibility studies, tax projections,
operational reviews, financial plans, and economic and fiscal impact studies of retail, residential,
entertainment, hospitality, sports venues, and various other land uses. Through our many years
of practice, Johnson Consulting has developed tested and proven methodologies for preparing
accurate feasibility and economic and fiscal impact analyses, and our reports regularly guide
decision making and funding allocations for proposed projects.
Desman, an MBE firm based in Chicagoland, brings more than 45 years of experience to every
project, and has specialized expertise in the design, restoration and planning of parking structures
and transportation issues that allows them to deliver the best work at the lowest cost. Clients count
on Desman for personal attention, collaboration and sophisticated solutions. Desman is a certified
MBE in Illinois and throughout the Country.
This Team’s collective expertise will empower the City to make the most informed decisions on
how to navigate the zoning changes the University seeks while ensuring the best interests of the
City, its residents, and local businesses are kept top of mind.
Our response is intended to highlight the breadth and depth of our team’s experience, dedication,
and passion. We are uniquely qualified for this specific engagement based on factors that include
the below:
Founded and based in Chicago, Johnson Consulting has over 26 years of experience
in Illinois. Charles Johnson is a Wilmette resident and is extremely familiar with the
Page 61 of 112
A7.Page 230 of 629
Experts in Convention, Hospitality,
Sports and Real Estate Consulting.
neighboring Evanston community. Included in this proposal is a map of our extensive
Illinois experience which includes many economic impact assignments, most recently,
we conducted a STAR Bond assignment for the State of Illinois.
Johnson Consulting is purposely organized as an advisory practice to ensure our
clients receive the highest objective analysis; Johnson Consulting has worked on over
300 sports/event-centric projects with developers, towns, cities, counties and public
agencies, which have achieved outstanding outcomes based on our recommendations.
Proven collaborative processes that utilize appropriate market data, operational
benchmarks and precise analytics so that our clients can confidently make the most
informed decisions. Our team members have worked together for over nine years on
comparable studies.
Extensive experience working on collegiate projects, recent experience includes:
Michigan State University, Pennsylvania State University, Purdue University, Florida
State University, Florida A&M University, University of Illinois at Urbana-Champaign, and
recently, the University of Minnesota.
Extensive expertise in independent, impartial analysis, deal structuring, vetting
development budgets, expert witness support, and project valuation on behalf of
municipalities.
We commit both Charlie Johnson and Brandon Dowling to lead our efforts on this project,
with Brandon Dowling serving as project manager, which brings a combined 45 plus
years of experience. All will be supported by our leadership team at Johnson Consulting.
This is an exciting project for us, and we sincerely thank you for consideration of the Johnson
Consulting team. We are available to begin work immediately and commit to delivering the highest
quality product within a timeframe that you may need. If you have any questions about our proposal,
please contact me at (312) 447-2008. We truly look forward to the opportunity of serving you.
Johnson Consulting acknowledges receipt of Addendum 1 and Addendum 2.
Sincerely,
C.H. JOHNSON CONSULTING, INC
Charles H. Johnson IV, President
cc: bdowling@chjc.com
City of Evanston
April 4, 2023
Page Two
JOHNSON CONSULTING | 6 EAST MONROE STREET, FIFTH FLOOR, CHICAGO, ILLINOIS 60603 | 312.447.2010 | WWW.CHJC.COM
Page 62 of 112
A7.Page 231 of 629
B.
Qualifications & Experience
of Firm and /or Team
Page 63 of 112
A7.Page 232 of 629
1RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Johnson Consulting, founded in 1996 in Chicago, Illinois, has conducted hundreds of engagements
in the U.S., Central and South America, Asia, Africa, and Europe with a focus on economic, market,
and financial analysis for a variety of land uses, including: sports venues, convention centers,
hotels, retail, housing, and specialized development throughout pre-development and through
continuing operation.
Our professionals at Johnson Consulting have been leaders in the sports and real estate planning
and consulting fields for several decades. We are nationally recognized for our market research,
deal structuring, and consulting expertise for sports facilities and associated real estate districts.
Our firm is an industry leader in market and case study analysis, economic and fiscal impact
projections, operational audits and strategic planning for municipalities, authorities, universities,
and economic development agencies. We regularly work on complex sports facility projects,
including: multi-use complexes, stadiums, arenas, recreation centers, and indoor practice facilities.
We also specialize in public-private partnerships and the utilization of alternative funding strategies
to execute development projects.
The majority of our clients are both public sector agencies and quasi-governmental agencies,
although we perform studies for a number of private developers and sports owners. With both
public and private sector clients, we deliver high-quality work in a timely manner. Numerous repeat
engagements with several clients are evidence of our reputation for quality and client satisfaction.
We have provided analysis, insight, and recommendations for various youth sports complexes,
stadiums, and arenas across the nation. Additionally, we have provided services to many types of
professional sports, including: NFL, NHL, NBA, and MLS. Our knowledge of sports, tourism, hotels,
retail, residential and general real estate helps us devise real estate strategies around projects,
which often helps funding.
+25 YEARS
Conducting economic, market
and financial analysis
for public assembly facilities
20,000
Built hotel rooms
30M SQ.FT
of exhibition space
$100B
in projects built
+2,000
Projects/assignments
JOHNSON CONSULTING
6 East Monroe Street, 5F, Chicago, Illinois 60603
312.447.2010 | www.chjc.com
Experts In Convention, Hospitality, Sports and
Real Estate Consulting
Page 64 of 112
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2RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
SERVICES
CONSULTING SERVICES
Manage RFP /RFQ Solicitations
Operational Audits
Naming Rights Valuation
Negotiation Assistance
Public-Private Partnerships (P3)
Project Financing Analysis
Tax Analysis & Projections
Asset Valuation
Sensitivity /Gap Analysis
Owner’s Representation
Site AnalysisFunding Strategies
Market & Demand Analysis
Proforma /Financial Analysis
Economic & Fiscal Impacts
Strategic Master Planning
Expansion /Renovation Analysis
DEVELOP
M
E
NT SERVICESPublic Engagement
ADVISORY S E R V IC ESSTRATEGIC PLA NNIN G
Convention/Conference Centers
Student Life Facilities • Arenas
Sports Complexes • Stadiums
Mixed-Use Real Estate
Hotels • Fairgrounds
Performing Arts Centers
Sports Complexes • Stadiums
Arenas • Fairgrounds
Performing Arts Centers
Convention/Conference Centers
Hotels • Mixed-Use Real Estate
Page 65 of 112
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3RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
JOHNSON CONSULTNG (RECENT & ONGOING ILLINOIS EXPERIENCE)
Naperville
CityGate Centre North Market
Assessment Demand & Financial Feasibility Study
MokenaMokena Highest and Best Use Assessment
Glenview
Glenview Ice Center Market
Assessment and Feasibility
Study
RomeovilleRomeoville Sport and Entertainment
Complex
Lewis University Sports Complex
East MolineQuad Cities International Raceway Park
Homer GlenHomer Glen Sports Complex
Bloomington
Proposed Minor League Hockey Arena
Burr RidgeHotel Asset Review Bedford Park Indoor Soccer Complex Market Demand
and Financial Analysis
Hotel Market Demand and Tax Revenue Projections
WheatonWheaton Grand Theater
Feasibility Study
Highland ParkHighland Park Mixed-Use Development
SpringfieldPrairie Capital Convention Center
PeoriaPeoria IL Pere Marquette Hotel Peoria Civic Center Masterplan
McHenry
Chicagoland Sportsplex Feasibility StudyMcHenry County, IL
Champaign
Facilities Development Strategy Analysis for The Yards Mixed-Use Development
University of Illinois at Urbana Champaign P3 Advisory Services
Champaign Arena Market and
Financial Analysis
RockfordDowntown Events District
Masterplan
Arlington HeightsMetropolis Performing Arts
Center
Will County
Environmental Education and Conference FacilityForest Preserve District of Will County, IL
WaukeganCasino Developer and Operator Solicitation
Downtown Waterfront
Development
NorthbrookLions For Hope Sports Complex
Market & Financial Feasibility Study
Northbrook Ice Facility
ChicagoEconomic Impact Analysis for the
Gateway Center
One Central Station Economic and Fiscal Impact Model and Analysis
Metropolitan Pier and Exposition Authority, Navy Pier and
Mccormick Place Operation
YMCA National Headquarters
Arie Crown Theater Black Metropolis / Bonzeville
Proposed Domed Stadium for the
Chicago Bears
Chicago Tourism
Chicago Student Housing
Navy Pier Chicago
WTC Chicago
Dupage County
On-Call Advisory Services
Dupage County, IL
Sports Tourism Strategic PlanDupage County, IL
CHAMPAIGN
BLOOMINGTON
PEORIA
SPRINGFIELD
MCHENRY COUNTY
DUPAGE COUNTY
HIGHLAND PARK
WAUKEGAN
GLENVIEW
CHICAGO
ARLINGTON HEIGHTS
ROCKFORD
BURR RIDGE
WHEATON
EAST MOLINE HOMER GLEN
MOKENA
ROMEOVILLE
WILL COUNTY
NORTHBROOK
NAPERVILLE
MARION
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4RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
DESMAN is the leading firm specializing in the planning, design, and restoration of costefficientand aesthetically pleasing parking facilities within the United States and aroundthe world. Our firm was founded in 1973 as an abbreviation for Design Managementwith the vision to combine creativity and sound design principles using reliabletechnical and organizational practices. We’re problem-solvers and strategists who helpdecision-makers with big picture planning, providing inspired and flexible solutions.Since the firm’s inception, DESMAN has served public, private, and institutional clientsand owners throughout the U.S. and abroad and has provided planning and designservices for over 5,000 parking and transportation projects. DESMAN is an employeeownedcorporation with strong financial stability that currently employs a staff of over100 personnel throughout 9 office nationwide, including an office in Boston, MA.
To maintain our technical leadership, the principals of the firm are active members ofseveral parking, planning and transportation organizations, including the AmericanInstitute of Certified Planners, Institute of Transportation Engineers, National Parking Association, International Parking & Mobility Institute, Urban Land Institute and Green Parking Council.
PARKING STUDIES
DESMAN’s Studies and Operations Consulting Group has extensive experience inconducting a wide range of studies and investigations for municipalities, universities, hospitals and medical centers, airports, developers, etc. Our Studies and Operations Group, which consists of architects, transportation engineers, urban planners, and parking specialists, has completed the following types of parking and traffic studies:
At DESMAN, we love what we do. It’s not
work; it’s fulfilling our passion to collaborate
on great projects that make a difference in the
communities in which we live and work.”
- STEVE REBORA, PRESIDENT
AFFILIATIONS
Institute of Certified Planners (AICP)
Institute of Transportation
Engineers
National Parking Association
United States Green Building
Council (USGBC) LEED AP BD+C
USGBC’s Parksmart
Parking Consultants Council
of National Parking Association (NPA)
International Parking & Mobility
Institute (IPMI)
Middle Atlantic Parking Association
New England Parking Council
Parking Association of the Virginias
Women In Parking
Pennsylvania Parking Association
Florida Parking & Transportation
Association
WWW. DESMAN.COM
• Best Practices/Peer Reviews
• Concept Design
• Due Diligence
• Financial Feasibility
• Financing Methods
• Functional System Capacity Analysis
• Guiding Principles
• Market Study
• Master Planning
• Organization/Administration Review
• Parking Control Equpment
• Parking Management
• Parking Operations
• Parking Rates
• Parking Technology Audit
• Privatization
• Site Evaluation
• Supply / Demand
• Traffic Impact Analysis
• Transportation Demand Management
• Valuation of Parking Assets
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5RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Charles H. Johnson
PRESIDENT & PROJECT EXECUTIVE
Brandon Dowling
SPORTS PRINCIPAL
PROJECT MANAGER
Ryan Johnson
PRINCIPAL
Sarah Emmerton
CONSULTING TEAM
DIRECTOR OF RESEARCH
Gerald Salzman
SENIOR PARKING PLANNER
Marc Warner
TRANSPORTATION CONSULTING
Maria Berg
ARCHITECTURAL DESIGNER
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6RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Johnson Consulting held preferred status with the USL for many years, and has resulted in the opening or advancement of stadium districts around the country. Our Team recently completed a market and financial feasibility study for a potential new soccer-specific stadium as well as an analysis on a mixed-use entertainment district around the stadium. As part of the feasibility process, Johnson Consulting performed a market analysis, local and regional supply analysis, demand and financial projections, naming rights and sponsorship valuation, and an economic and fiscal impact analysis. This ultimately led to the recommendation of a 5-500 seat soccer specific stadium with additional club seats and suites that would serve the Des Moines Menace’s anticipated move to the USL Championship. This stadium would cost an estimated $50-million and would be the primary host for small to mid-size outdoor events in downtown Des Moines, including soccer games, concerts, community festivals, and special events among others.
The mixed-use stadium district would serve as an additional demand driver, with the stadium being the anchor tenant. The primary focus of the mixed-use entertainment analysis was to provide the Client with a clear understanding of the risks and rewards of both a standalone stadium development and one with an attached stadium district. This analysis investigated the economic and fiscal benefits of the proposed new stadium and
additional mixed-use components.
PROJECT HIGHLIGHTS
⊲Market Analysis
⊲Industry Trends Analysis
⊲Demand Projections
⊲Financial Projections
⊲Economic and Fiscal Impact
Projections
⊲Mixed-Use Stadium District Analysis
PRO IOWA STADIUM AND
MIXED-USE DISTRICT
DES MOINES, IOWA
COMMENCEMENT DATE
October 2020
DURATION 6 Months
TYPE OF OPERATION USL Stadium and Mixed-Use District
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7RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Cities require due diligence and advice on projects. Johnson
Consulting led a team of consultants that was retained by City
of Richmond’s City Council to provide development advisory
services related to the proposed Navy Hill Development in
Downtown Richmond, Virginia. The scope of this project involves
a thorough vetting of the plans and reports that have been
developed to date, a comprehensive review of the most salient
deal structures between the City and the Developer, and the
formulation of a set of strategic recommendations to ensure the
protection of the City and success of the development overall.
Our deliverable validates the accuracy of assumptions and
projections in project models, solidifies the case for the proposed
arena in Richmond, and opines on the merits of arena-anchored
mixed-used developments in general. It also includes a host of
considerations aimed at maximizing the economic and fiscal
impact potential of the project, bolstering the project’s affordable
housing strategy, and optimizing the project’s financial inputs
and outputs. Ultimately, the goal of this engagement is to ensure
the private investment leveraged by the project produces
the greatest benefit for the City of Richmond as well as the
community it represents.
PROJECT HIGHLIGHTS
⊲Peer Review of Market & Feasibility
Analysis for Navy Hill Redevelopment
⊲Market Analysis & Absorption
Projections for Mixed-Use Real
Estate
⊲Arena-Anchored Mixed-Use
Development Strategy
⊲Public Facilities & Infrastructure
Needs Assessment
⊲Impact Analysis & Strategy for
Project’s Impact on City Services
⊲Evaluation of Potential Economic
& Fiscal Impacts Generated by the
Project
⊲Review of TIF & Other Financing Deal
Structures
⊲Formulation of Strategic
Recommendations for Improvement
COMMENCEMENT DATE May 2020
DURATION 3 Months
TYPE OF OPERATION Arena Anchored Mixed-Use Development
NAVY HILL DEVELOPMENT
ADVISORY SERVICES
RICHMOND, VIRGINIA
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8RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
PROJECT HIGHLIGHTS
⊲Serving as Advocate to the City of
Champaign, as it negotiates a deal
structure with a developer
⊲Significantly modified the proposed
project to be better suited for market
opportunities
⊲Leveraged prior work in the City- P3
Advisor to U of I; Location Analysis
for the proposed Arena
⊲Analyzed City policy regarding
advancing the project during Covid
19
⊲Continue to serve as City’s
advisor during negotiations and
implementation
COMMENCEMENT DATE April 2020
DURATION Initial Phase 6 Months; We are in discussions with the Client for Phase 2 at this time
TYPE OF OPERATION Mixed-Use Arena Anchored Development
Johnson Consulting and an architectural team member were
selected by the City of Champaign to assist in assessing a major
Public Private Partnership within its’ downtown area.
The Yards is an 11-acre mixed-use public/private partnership
proposed by the developer, CORE Spaces. As proposed, the
project includes the following components:
Illinois Terminal expansion & renovation – 24,000 square
feet
Office space – 90,000 square feet
Retail space – 19,000 square feet
Residential units – 179 units
Hotel – 180 rooms
Conference Center – 20,000 square feet
Arena – 5,000 seats
Two Ice Rinks – 500 seats each
Two Parking Decks – 400 spaces each
Our role is to serve as advisor and advocate for the City on the
project as it negotiates its relationship with the developer. In the
analysis, it was found that the proposed hotel and conference
center component was redundant with several other offerings
within the City and a larger convention facility was indicated.
THE YARDS
CHAMPAIGN, ILLINOIS
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9RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Johnson Consulting was retained by the Jacksonville Jaguars to
conduct an economic and fiscal impact analysis for The Shipyards
Jacksonville project. Our report provided economic and fiscal
impact estimates associated with each of the proposed program
elements of the development, and considered Phases 1 and 2.
In order to prepare estimates of the economic and fiscal impacts
of the proposed development project, Johnson Consulting
performed the following tasks:
1. Reviewed materials prepared by the Client, and other
consultants and advisors to the Client, including phasing
diagrams and financial projections for the development.
2. Performed an economic and fiscal impact analysis of Phase 1
and Phase 2 of the proposed project by its project components,
using an IMPLAN input-output model specifically purchased from
IMPLAN Group, LLC. IMPLAN is a nationally recognized model
commonly used to estimate economic impacts.
3. Calculated the tax revenues by jurisdiction over a 30-year time
period.
4. Prepared estimates of visitation to the project over a 30-year
time period.
PROJECT HIGHLIGHTS
⊲Economic and Fiscal Impact
Projections
THE SHIPYARDS PROJECT-
ECONOMIC IMPACT STUDY
JACKSONVILLE, FLORIDA
COMMENCEMENT DATE November 2020
DURATION 4-6 weeks
TYPE OF OPERATION Stadium Anchored Mixed-Use Development
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10RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Johnson Consulting was retained by the City of Pawtucket and the Pawtucket Redevelopment Agency to provide a Market Study that enabled the City to prepare a Limited Offering Memorandum in conjunction with the sale of tax increment financing bonds for the Tidewater Landing Project in the Pawtucket Downtown Redevelopment Area. The proposed development includes a USL Multi-sport stadium and gaming center, event center and hotel, retail, commercial, and residential land uses.
Specifically for this study, Johnson Consulting:
Evaluated the demand for and competitive environment of a soccer stadium.
Assessed the market conditions that could impact the projected uses, marketability, regional and national participation and impact on other project components, including Commercial, Retail, and Residential, and the impact on indirect and direct job creation.
Provided an overview of the regional market.
Analyzed the demand and supply.
Reviewed historical/future trends and analyze the effect they will have on the development.
Identified and provide analysis of the competitive advantages/disadvantages of this property with other competitive properties in the market.
Projected the absorption and lease-up period for the development and estimated lease rates.
Analyzed the impact the USL multi-sport stadium will have on
the feasibility and projected absorption of the development.
PROJECT HIGHLIGHTS
⊲Market Analysis
⊲Supply and Demand Analysis
⊲Program Confirmation/
Recommendations
⊲Demand and Operating
Projections
⊲Economic and Fiscal Impact
Analysis
⊲TIF Projections
MARKET AND FEASIBILITY SERVICES
FOR A USL MIXED-USE DISTRICT
PAWTUCKET, RHODE ISLAND
COMMENCEMENT DATE September 2022
DURATION 8 Weeks
TYPE OF OPERATION USL Stadium Anchored Mixed-Use Development
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11RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
SCOPE OF WORK
The City of Evanston (“Client” or “City”) is seeking a qualified, independent, third-party consultant
to serve as an advisor on behalf of the City to conduct an Economic Impact Study for the proposed
Northwestern University Ryan Field Rebuild, and also to assess the impact that 12 additional
concerts/ entertainment events per year will have on the community both economically and
logistically. The completed study will convey the impact the proposed rebuilt stadium will have on
the City, residents, and local business corridors, which include Central Street, Main/Dempster, and
Howard Street. Community members have requested this study to validate previous studies, and
to determine both positive and negative impacts on the community. The primary goals of the study
include the following tasks:
Review of the previous studies complex by Tripp Umbach & CSL
Local Economic, Fiscal, and Employment Impacts
Concert Regional Market Analysis
For more than twenty-five years, Johnson Consulting has been providing these exact services
to similar clients throughout the United States. We have worked on many collegiate stadiums,
including for the University of Louisville, Central Washington University, Florida Atlantic University,
University of Central Florida, South Dakota State University, and Temple University, which is in a
similar setting as in Evanston.
We have also worked on many stadiums for professional sports including many recent USL Stadium
and mixed-use entertainment districts, and two recent NFL Stadium District engagements in which
we served as consultants to both the public and private sectors. The first was the economic
consultant to the City of Cleveland in relation to the economic impact of FirstEnergy Stadium as well
as the proposed ancillary entertainment district aimed at linking downtown to the lakefront land
around the stadium; the second was serving as development advisor on behalf of the Jacksonville
Jaguars ownership in relation to the proposed Jacksonville Live! development adjacent to TIAA
Bank Field as well as the Shipyards mixed-use entertainment development along the riverfront.
These recent engagements provide us with very current and relevant data and deal points to
leverage throughout our engagement on this project, with knowledge from both the public and
private side of the transaction.
Additionally, we have advised on several mixed-use entertainment engagements for various Live!
developments throughout the United States that include concert venues, including: KCLive!, 4th
Street Live!, Texas Live!, and PhillyLive! In each case, we addressed neighbor concerns and, in
some cases, if there were concerns, helped address strategies to reduce negative impacts. The
professionals at Johnson Consulting have dedicated their careers to supporting these types of
initiatives, and they will provide the most specialized expertise in the industry. Our keen processes
utilize appropriate market data and precise analytics so that our clients receive innovative and
visionary recommendations that are financially sustainable and promote tourism and economic
development.
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12RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Work to be performed will include:
TASK 1 - PEER REVIEW & PRELIMINARY PLANS EVALUATION
Johnson Consulting will begin the engagement with a peer review of the work conducted by
previous parties, including Northwestern University’s The Economic Impact of the Rebuild of Ryan
Field, additional data and plans conducted by the University, the Trip Umbach/CSL Report review,
and any other pertinent information. In this task we will also:
Hold workshops with Client representatives to discuss the goals and objectives for this
project.
Gather and analyze background information related to the project, including prior
research and analysis for the market and the planning documents made available by the
Client and University.
Conduct a high-level economic impact assessment of the proposed project.
Provide initial findings in relation to areas of concern, deficiencies, assets and benefits
in relation to the proposed development.
Provide high-level opinion on the financial feasibility and economic benefit as well as the
impact it will have upon the City of Evanston.
DELIVERABLE
At the conclusion of this task, the Consulting Team will provide a summary of our peer review
findings with a focus on areas of concern, deficiencies, assets, and benefits. Additionally, this
summary report will include our high-level independent assessment on the viability of the proposed
Ryan Field Rebuild as well as the economic benefit or impact upon the City.
TASK 2 - INDEPENDENT MARKET RESEARCH AND ANALYSIS FOR RYAN FIELD REDEVELOPMENT
& EXISTING WELSH RYAN ARENA
Johnson Consulting will conduct all necessary market research and economic analysis to quantify
the proposed revenue streams specifically for the proposed Ryan Field stadium redevelopment.
Johnson Consulting will apply a conservative approach to revenue estimates and will provide
estimates within ranges of probable outcomes, to account for the potential variability that is
inherent in all economic projections. Johnson Consulting will develop a detailed analysis that, at a
minimum, will include the following:
A. Project Orientation & Fieldwork: We will coordinate a project initiation meeting (or series of
meetings) with the Client and other key stakeholders. The purpose of the meeting will be to discuss
existing objectives, goals, and policies pertaining to the development. Johnson Consulting’s first
visit will also include a tour of the site in concert with Client representatives, in order to identify
jointly any specific issues and concerns that may be observed on-site. In addition, at these meetings,
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13RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Johnson Consulting will be prepared to offer initial reactions to the terms and conditions of the
projects, within the context of our national experience in stadium and mixed-use development.
B. Economic & Demographic Analysis: Johnson Consulting will complete an economic and
demographic analysis of the Evanston market. We will collect current and projected demographic
and economic data – including income, employment, population, retail sales, and effective buying
income – for the recognized consolidated metropolitan statistical area. Demographic and economic
data collected for the Evanston market will be gathered according to three-hour drive-time radii
from the City.
C. Local/Regional Competitive Audit: Johnson Consulting will conduct a local and regional audit
of competitive stadium and concert venues. The analysis will include: 1) a map of the location of
the projects and an estimated distance from the project site, 2) a list of tenants in the project and a
review of how they are competitive to the recommended tenant base of the Project, 3) the year the
project opened, a list of any renovations that have occurred at the project to date and a list of any
planned improvements / renovations that have occurred at the project, 4) an outline of the primary
market(s) from which these projects draw (e.g. local, regional, tourist, etc.), (and (5) to the extent
this information is available, estimations of financial performance.
D. National Trend Overview: Johnson Consulting will provide detailed information and statistics
regarding recent collegiate stadium developments and market trends in sports,
entertainment (specifically concerts), and complementary uses around the U.S. and abroad.
E. Comparative Market & Stadium Analysis: To serve as a basis for evaluating the local market, a
comparable market set will be formed that consists of peer Metropolitan Statistical Areas (MSA’s)
that have a collegiate stadium and/or additional concert/entertainment venues that exhibit similar
economic and demographic characteristics. All data for the comparable market set will be collected
and evaluated in the same manner as the Evanston market.
Appropriate Collegiate Stadium facility information will be collected for each of the comparable
markets, including building programs, seating capacities, event schedules, premium seating
inventories, and potential tenants and use by non-football events and attendance/ traffic volume. We
will focus on the most recent developments, as they have introduced state of the art characteristics
that must be considered for this assessment. For each collegiate stadium in a comparable market,
current and projected attendance trends will be evaluated and analyzed. The attendance trends
will inform the premium seating share analysis, which also use the comparable market set as a
basis. The analysis will rely on a business per premium seating metric to confirm or refine the
premium seating proposals. Market penetration ratios will be calculated measuring sales potential
for luxury suites, loge/terrace seats, and club seats, and any other anticipated revenue streams
such as naming rights, advertising and merchandising. These will be measured and compared to
other markets on the basis of number of businesses per premium seat.
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14RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
F. Welsh Ryan Arena Concert/Non- Football Event Analysis: Johnson Consulting will analyze
market factors that impact the competitive regional market for concerts at venues the size of the
proposed Ryan Field Rebuild and existing Welsh-Ryan Arena. This analysis, combined with our
case study work will explore the likely attendance, and types of concerts Ryan Field and the Welsh
Ryan Arena will serve. Our analysis will assess key market demand and supply conditions that
may influence the overall development plans, based upon primary data from our own research
and discussions with key stakeholders, concert promoters and secondary sources of data from
trusted industry sources (primarily STR, CoStar and LoopNet, along with published metrics from
government and non-profit organizations). Our analysis for the Ryan Field Rebuild and existing
Welsh Ryan Arena will include an analysis of collegiate and competitive local developments to
assess trends, best practices and lessons learned; it will also include interviewing stakeholders,
area businesses and regional and national tenants/users for the stadium and arena. Case study
research will result in data regarding events held in similar stadiums in terms of attendance and
traffic volumes.
G. Demand Analysis: Johnson Consulting will develop a preliminary statement of demand,
outlining the potential demand for the proposed Ryan Field Rebuild for ten years of operations. This
demand projection will specifically address the following: 1) Summarization of demand calendars
and attendance of similar collegiate stadiums that also include additional concerts 2) Number of
Events and Attendance, as well as Event days by type of event, by tenant and event category; 3)
Achievable ticket prices, origin of attendees, and premium seating market potential and pricing;
and 4) Testing of demand projections using two analytical methods.
“Bottom-up” approach reflecting current demand, annual repeat events, turned away
events, and transfers from other locations, and
“Top-down” approach reflecting analysis of comparable facility demand, relative levels
of supply and demand in the overall market and anticipated future market share.
H. Financial Model: Based on our knowledge of stadium operations and experience with similar
developments, we will develop estimates of revenues and expenses from all relevant sources. As
part of our analysis, Johnson Consulting will develop a detailed financial model that considers all
factors that will affect the stadium’s performance, including the financial relationships and expected
agreements between the facility and all stakeholders.
We will develop a financial proforma statement that summarizes a 10-year projection of revenues,
expenses, and net operating income throughout the period of the projections. Johnson Consulting
will present the financial projection by the following categories of revenues and expenses.The
analysis will result in a statement of cash flow for the stadium before fixed charges such as principal,
interest, depreciation, and taxes. Once completed, we will project the facility’s potential to secure
Contractually Obligated Income (COI) from the business community in exchange for various
advertising, promotional, and premium seating opportunities.
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15RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
DELIVERABLE
The Client will receive a detailed independent market analysis of the proposed stadium as well
as for the additional concerts. This task will result in clear and concise insights into each of the
elements of the project, its market opportunity, financial projections as well as best practices and
trends, authored to serve as tool for the City to empower and inform precise decision making on
the proposed Ryan Field Rebuild and additional conferences.
TASK 3 - EVALUATION OF POTENTIAL ECONOMIC / FISCAL IMPACTS GENERATED BY
DEVELOPMENT
Johnson Consulting will quantify the direct and indirect economic impact that the stadium rebuild
and additional concerts will have on the local economy, with a specific focus on how it may benefit
the City of Evanston. Key factors this analysis will address include 1) Demolition and construction 2)
athletic events, and 3) Non-University events and concerts. Johnson Consulting will identify new
and total revenues that include: Permit fees from the demolition and construction phase; J o b s
(total, types, wages, etc.) created during construction, athletics, and events; Taxes from expected
new alcohol sales within the stadium for athletics and events; and Sales tax from athletics and
concerts food concessions and souvenirs.
Johnson Consulting will calculate the net new tax revenues from these existing sources:
Amusement Tax - 5 percent of gross receipts
Athletic Contests And Exhibitions Tax – 3 percent of gross receipts
Athletic Contests And Exhibitions Attendance – 9 percent of gross receipts
Home Rule Sales Tax - 1.25 percent of gross receipts
Elements of Pro Forma
Revenue Expenses
Ticket Sales Payroll & Related
Space Rentals Utilities
Concessions Repairs & Maintenance
Novelties Advertising & Marketing
Advertising Building Security
Parking Revenue Insurance
Premium Seating Management Expense
Naming Rights Reserves for Replacement
Other Revenue Other Expense
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16RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
State Share Sales Tax - 1 percent of gross receipts
Liquor Consumption Tax (On and Off-Premises) – 6 percent of purchase price
Parking Lot and Garage Operations – Structured rates
Transportation Network Company Tax - 45 cents per solo ride accepted and 20 cents
per shared ride accepted originating or ending in the City of Evanston
Direct economic impact represents the fiscal spending that occurs as a result of the development.
Direct impact will be evaluated as both a one-time benefit, such as construction spending, or as an
annual economic benefit, such as the annual net operating income of the Stadium and ancillary uses.
The research, analysis and projections from the previous tasks will be woven into an economic and
fiscal impact assessment for the Project as a whole. Johnson Consulting will measure the impact
of the proposed Stadium Rebuild to ensure the proposed redevelopment results in a net positive
fiscal impact upon the City of Evanston in the following ways:
Indirect economic impact, which will be quantified using a proprietary IMPLAN model
that measures the value of additional economic demands that the projects place on
supplying industries in the region for goods and services. Common indirect impacts
include new jobs, revenues, or economic activity supported by the project. Indirect and
induced impacts combined with direct impacts represent all transactions attributable to
the project and represents total economic impact/output to the City of Evanston.
Johnson Consulting will estimate long term impacts based on the amount of full-time
equivalent (FTE) permanent jobs which will likely be supported by the projects after
build-out and stabilization. Employee counts will be estimated on the basis of standard
employee densities for the types of users anticipated.
Prepare a direct tax yield analysis, based on the Project itself, directly. Specifically, new
taxes from the above list will be quantified.
Measure the contribution and tax revenues of the new development that will be received
by jurisdiction to the City, County and State.
Conduct tests to ensure that outputs make common sense, in terms of total taxes
collected by jurisdiction, correlation with prior information, and in general, to other
economic impact studies prepared for other projects.
Assess what net new incremental impacts occur because of the project, are induced by
the market, or are a result of cannibalization of existing land uses in the market and could
occur regardless of whether the development moves ahead.
Identify the area(s) where the proposed Project can reasonably be expected to have a
significant economic impact and quantify the impact to those area(s).
Summarize key risk areas that could impact the City and ways to mitigate any such risks.
Assist the client group in preparing any documentation needed to support our findings.
At the conclusion of this task, Johnson Consulting will be available to assist the community
engagement team convey the results of our study to the public, as needed.
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17RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
TASK 4 - TRANSPORTATION AND PARKING ANALYSIS (DESMAN)
We have developed a six-part scope of services based on previous experience with similar venues
and our discussions with you. We understand that the major issues are to evaluate the transportation
modes and parking requirements, develop a conceptual layout plan for the parking, and assess the
financial viability.
SCOPE OF SERVICES
1. Data Collection: At the outset of a transportation study related to a stadium, it is crucial to
understand the current and historical performance of the transit systems and parking facilities
serving the complex. The information and data gathered during Task 1 will be used as a baseline
around which a forecast of the anticipated future activity levels and associated future demand for
parking will be developed. DESMAN will complete the following sub-tasks:
a. Perform on-site parking occupancy counts for a major event day at the stadium.
b. Request, receive, and review attendance history at Ryan Field for the prior years of operation.
c. Request, receive, and review attendance projections (as available) for the following 10
years.
d. Review key market demographic characteristics and trends specific to the University as
well as the City of Evanston to determine transportation characteristics among event-attendee
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18RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
2. Transportation Demand Assessment: We will develop a transportation demand assessment
by event attendance levels based on the data collection and transportation characteristics of the
attendees. We will assess transportation patterns specific to each type of event held at the stadium
and identify primary modes of transportation by personal vehicle, TNCs, CTA trains, CTA buses,
and other non-motorized transportation. From this analysis, we will determine driving and pick-up/
drop-off characteristics for major event days.
3. Transportation Demand Projections: From the Transportation Demand Assessment, we will
determine the projected demand, especially as it pertains to parking and pick-up/drop-off traffic at
the stadium. We will work with the team to identify design-day activity levels to base the projections.
Using the historical attendance data and projected attendance data, we will develop a transportation
demand model specific to Ryan Field. We will project peak demand and accumulation totals for the
first year and the 5th year.
4. Study Reports and/or Documents: A memorandum report summa¬rizing our findings and
recommendations will be submitted for review upon completion of our work. The report will include:
a. An analysis of existing transportation characteristics, (Task 2)
b. An analysis of existing parking conditions, (Task 2)
c. A projection of future parking needs, (Task 3)
d. An identification of off-site parking needs
After your review and comments, a final report will be submitted. Any revisions after the final report
is issued will be considered an extra service.
5. Meetings, Workshops and Hearings: DESMAN will be available to attend meetings, workshops,
and/or hearings, as necessary, to discuss or pre¬sent the results of the study or participate in traffic
planning for the development. We have budgeted for one teleconference and one report. Any
additional meetings will be considered an extra service.
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19RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
REPORTS MEETINGS AND DELIVERABLES
We are noted for the clarity, simple sophistication, and quality of our reports. The following are
deliverable products that we will provide to Client representatives:
PROJECT UPDATES: As we progress throughout the process, we will provide project
updates for review and discussion. We will also participate in workshops and visioning
sessions with the Client group on a regular basis throughout the project.
DRAFT REPORT: A Draft Report will be provided to the Client at the conclusion of
Task 4. The Report will include fully documented findings and recommendations and
will be accompanied by appropriate graphics and presentation material. Following the
issuance of the Draft Report, Johnson Consulting will discuss our findings with Client
representatives.
FINAL REPORT: Fully documented Final Report addressing all Client comments and
refinements.
Public Engagement and Community Hearings Support: As needed, Johnson Consulting will be
available to support the Community Engagement Team. As it is unknown how many meetings will
occur at this time, we will bill for these separately, at our standard hourly rates.
We have budgeted for a minimum of three formal meetings – at kick-off and a workshop to present
our findings and recommendations. Given our location and proximity to Evanston, the need and
desire for additional meetings will not be an issue. Our team may also be in the market to conduct
field work at other points during the study. We will be available for meetings and workshops during
these field work trips, and via conference call throughout the duration of the study.
Johnson Consulting will meet and exceed all of the Client Group’s expectations by working with
Client representatives, in person and through regular conference calls, to ensure the timely delivery
of an assessment that accurately meets the needs and requirements of the Client and addresses
all relevant questions and concerns that happen during the study period.
Page 82 of 112
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20RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Task 1 - Peer Review & Preliminary Plans
Evaluation
Task 2 - Independent Market Research &
Analysis for Ryan Field Redevelopment &
Existing Welsh Ryan Arena
1 2 3 4 5 6 7 8 9 10
Task 3 - Evaluation of Potential Economic/
Fiscal Impacts Generated by Development
Task 4 - Transportation & Parking Analysis
(DESMAN)
In-Person/Conference Meetings M C
* Schedule is tentative and subject to change
Conference CallsC
Meeting/WorkshopM
Draft ReportD Acceptance of Final ReportA
Final ReportF
PresentationP
M
WEEK
PROJECT SCHEDULE
PD F A
11 12
CMC
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C.
Area/Regional Manager(s)
Page 84 of 112
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21RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Charles is a nationally recognized real estate consultant with nearly 35
years of experience in the general real estate, hospitality, convention,
and sports consulting fields. He has worked on over 1,500 public
assembly and urban development consulting assignments in the U.S.
and abroad. Charles has participated in various aspects of real estate
and hospitality development, which has allowed him to develop an
extensive knowledge of the requirements for appropriate substantiation
for funding and operations of a wide array of projects, ranging from
sports facilities to hotels to urban redevelopment projects. This has
earned him an international reputation among public agencies,
developers, and real estate professionals.
Prior to forming Johnson Consulting, Charles was Director of KPMG
Peat Marwick’s Convention, Sports and Hospitality Consulting practice.
He worked with Laventhol and Horwath’s real estate consulting division
and as an employee at two other real estate development firms.
PROJECT EXPERIENCE
Feasibility Study for Star Bond Project (Marion, IL)
One Central Station Economic and Fiscal Impact Analysis
(Chicago, IL)
The Yards (Champaign, IL)
Pro Iowa Stadium & Mixed-Use District (Des Moines, IA)
Navy Hill Development Advisory Services (Rochmond, VA)
The Shipyards Project - Economic Impact Study (Jacksonville, FL)
Market & Feasibility Services for a USL Mixed-Use District (Pawtucket, RI)
NFL Hall of Fame Village Market and Feasibility Assessment
(Canton, OH)
Xtream Arena Development Review (Coralville, IA)
Des Moines United Soccer League Market and Financial Feasibility
Study (Des Moines, IA)
Spokane Downtown USL Stadium Analysis (Spokane, WA)
University of Louisville Cardinal Stadium Market & Financial Feasibility
Study (Louisville, KY)
Florida International University Ocean Bank Field Market and Financial
Analysis Study of Proposed Football Stadium for the Citadel (Miami, FL)
South Dakota State University, Dykhouse Stadium Market & Financial
Study (Brookings, SD)
Temple University Football Stadium (Philadelphia, PA)
AREAS OF EXPERTISE
Real Estate Market and Finance
Tourism Strategic Planning
Hotel/ Mixed Use Development
Developer Solicitation and
Negotiation
Economic and Fiscal Impact
Analysis
Tax Revenue Projections
Convention Center Feasibility
Analysis
YEARS OF EXPERIENCE
With CHJC: 26 Years
With Other Firms: 13 Years
EDUCATION
MBA Finance-Florida State
University
BA- Real Estate & Hospitality-
Florida State University
PROFESSIONAL
CONFERENCES &
AFFILIATIONS
INTERNATIONAL
ASSOCIATION OF VENUE
MANAGERS (IAVM)
Destination Management
Association International (DMAI)
International City/County
Management Association (ICMA)
International Economic
Development Council (IEDC)
Managers World Trade Centers
Association (MWTCA)
Urban Land Institute (ULI)
PROJECT EXECUTIVE
CHARLES H. JOHNSON IV
PRESIDENT & CEO, JOHNSON CONSULTING
Page 85 of 112
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22RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Brandon specializes in market and financial analysis for sports
and entertainment facilities. Brandon provides analysis through
experience with financial modeling, research, data analytics and
industry best practices. He is also experienced in economic and
fiscal impact analysis and has assisted cities and communities
in their application for Tax Increment Financing (TIF) and/ or
other public funding. Since joining Johnson Consulting in 2008,
Brandon has completed over 75 sports facility feasibility studies,
which has resulted in over $500 million in successful sports venue
developments.
PROJECT EXPERIENCE
One Central Station Economic and Fiscal Impact Analysis (Chicago, IL)
The Yards (Champaign, IL)
Pro Iowa Stadium & Mixed-Use District (Des Moines, IA)
Navy Hill Development Advisory Services (Rochmond, VA)
The Shipyards Project - Economic Impact Study (Jacksonville, FL)
Market & Feasibility Services for a USL Mixed-Use District (Pawtucket, RI)
NFL Hall of Fame Village Market and Feasibility Assessment (Canton, OH)
Chicagoland Sportsplex Feasibility Study (McHenry County, IL)
Demand Projections, Pro forma Development, Facility Programming for an Indoor and Outdoor Sports Complex (Rockford, IL)
Glenview Ice Center Market Assessment and Feasibility Study (Glenview, IL)
Xtream Arena Development Review (Coralville, IA)
Des Moines United Soccer League Market and Financial Feasibility Study (Des Moines, IA)
Market and Financial Feasibility Study for Hill Country Christian School (Austin, TX)
Confidential United Soccer League Stadium Analysis (NY)
Spokane Downtown USL Stadium Analysis (Spokane, WA)
University of Louisville Cardinal Stadium Market & Financial Feasibility Study (Louisville, KY)
Florida International University Ocean Bank Field Market and Financial Analysis Study of Proposed Football Stadium for the Citadel (Miami, FL)
South Dakota State University, Dykhouse Stadium Market & Financial Study (Brookings, SD)
Temple University Football Stadium (Philadelphia, PA)
AREAS OF EXPERTISE
Tourism Strategic Planning
Real Estate Market and Finance
Sports Facility Operations
Sports Complex Development
Economic and Fiscal Impact
Analysis
Tax Revenue Projections
Naming Rights Valuations
Business Management
Business Development and
Marketing
Client Relations
RFQ/RFP Solicitations
YEARS OF EXPERIENCE
With CHJC: 14 Years
With Other Firms: 2 Years
EDUCATION
Business & Urban Planning–
Arizona State University
PROFESSIONAL
CONFERENCES &
AFFILIATIONS
SportsETA
International Association of Venue
Managers (IAVM)
Association of Luxury Suite
Directors (ALSD)
National Association of Collegiate
Directors of Athletics (NACDA)
Public Private Partnership
Conference (P3C)
Destinations International (DI)
PROJECT MANAGER
BRANDON DOWLING
PRINCIPAL, JOHNSON CONSULTING
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23RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Ryan has over 15 years of experience at Johnson Consulting
leading market and demand feasibility, financial analysis,
operational analysis and business planning for public assembly
facilities, including an extensive amount of work for conference,
convention, and performing arts and entertainment facilities.
Ryan recently completed a feasibility study for Tourism and
Strategy Analysis in Spokane Valley, WA; a Convention Center
Campus and Tourism Attraction in DeKalb County, GA; an
Incentives Study for a Proposed Convention Center in West Des
Moines, IA; and a SWOT analysis of tourism infrastructure and
support in the Detroit Metro area.
PROJECT EXPERIENCE
University of Illinois at Urbana Champaign P3 Advisory Services
(Champaign, IL)
Marion, IL STAR Bond Study for the State of Illinois (Marion, IL)
Hotel Market Demand and Tax Revenue Projections
(Bedford Park, IL)
Navy Hill Development Review (Richmond, VA)
Room Tax Projections for a Proposed Sports Complex
(Bedford Park, IL)
Metropolitan Pier and Exposition Authority, Navy Pier and
McCormick Place Operation (Chicago, IL)
Chicago Convention & Tourism Bureau Tourism Impact Analysis
(Chicago, IL)
Downtown Events District Masterplan Development (Rockford, IL)
Update of Overall Rio Nuevo TIF District Development Projections
(Tucson, AZ)
AREAS OF EXPERTISE
Real Estate Market and Finance
Economic and Fiscal Impact
Analysis
Developer Solicitation and
Negotiation
Tax Revenue Projections
Business Management & Client
Relations
Strategic Planning
YEARS OF EXPERIENCE
With CHJC: 15 Years
With Other Firms: 4 Years
EDUCATION
International Studies & Finance
-University of Denver, Denver, CO
PROFESSIONAL
AFFILIATIONS
Destination Management
Association International (DMAI)
International Association of Venue
Managers (IAVM)
International Economic
Development Council (IEDC)
Urban Land Institute (ULI)
PRINCIPAL
RYAN JOHNSON
JOHNSON CONSULTING
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24RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Sarah has over 12 years of experience as a real estate analyst and
financial consultant. She joined Johnson Consulting after having
worked in London for a redevelopment agency. Prior to that, Sarah
worked as a real estate analyst and consultant with a strategic real
estate consulting firm in Melbourne, Australia. She has experience
working across a range of different real estate markets, on a variety
of projects completed on behalf of both public and private sector
clients.
At Johnson Consulting, Sarah specializes in market and financial
analysis and organizational strategies for hospitality and real
estate projects, with a particular focus on fairgrounds, event
centers, multi-purpose entertainment venues, convention and
conference centers, and hotels. She leads the firm in market
research, case study development, and consumer and customer
survey analysis. Her background in urban planning equips her
with a sound understanding of how to apply the principles and
practices of strategic planning to undertake projects that best
respond to a community’s needs and maximize the benefits for the
local, regional and national economies. Sarah also has extensive
experience in the use of GIS as an analytical tool.
PROJECT EXPERIENCE
Illinois State Fairgrounds Masterplan (Springfield, IL)
University of Illinois at Urbana Champaign P3 Advisory Services
(Champaign, IL)
Downtown Events District Masterplan Development (Rockford, IL)
Highest and Best Use Assessment (Mokena, IL)
Feasibility Study for STAR Bond Project (Marion, IL)
One Central Station Economic and Fiscal Impact Analysis
(Chicago, IL)
Jacksonville Live! Sports and Entertainment District
(Jacksonville, FL)
Update to Tourism Strategy and Analysis (Spokane Valley, WA)
The Soundside Site and Market Feasibility Analysis and Economic
Impact Study (Dare County, NC)
SARAH EMMERTON
JOHNSON CONSULTING
AREAS OF EXPERTISE
Tourism Strategic Planning
Hotel/ Mixed Use Development
Analyst in the Real Estate Industry
Urban planning
Research
Survey Analysis
Organizational Reviews
GIS
Business Management & Client
Relations
YEARS OF EXPERIENCE
With CHJC: 12 Years
With Other Firms: 5 Years
EDUCATION
Bachelor Urban Planning &
Development (Honors) – The
University of Melbourne, Australia
PROFESSIONAL
CONFERENCES &
AFFILIATIONS
Urban Land Institute (ULI)
Destination Marketing Association
International (DMAI)
DIRECTOR OF RESEARCH
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25RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Mr. Salzman has been conducting parking demand and financial feasibility studies at consulting firms for more than 30 years. He brings vast experience in planning effective traffic and parking systems for cities, suburbs, industrial corridors, mixed-use developments, hospital, medical center campuses, colleges and universities across the country. He has successfully negotiated access, circulation, Travel Demand Management and parking plans for projects in large cities, small towns, and major metropolitan suburbs, providing plans that meet the development’s needs for access and parking while protecting residential streets.
His parking projects include parking layout, parking management plans, redesign of existing surface lots to increase capacity, and garage feasibility and financial plans.
SPECIAL QUALIFICATIONS
Expertise in Financial Feasibility Studies for garages and parking systems
Experienced in parking for event centers, a wide variety of analytical parking demand study services, including parking demand analysis for single-use and mixed-use projects, parking demand studies for universities, medical centers, and airports, as well as central business district studies; and financial feasibility studies for public
parking systems and private parking garages
FINANCIAL FEASIBILITY
City of Newark – Parking Tax feasibility (Newark , NJ)
Santa Clara County Fairgrounds Garage Feasibility (San Jose, CA)
University of Illinois P3 Review (Urbana, IL)
University of Illinois Lot E14 Feasibility (Urbana, IL)
University of Illinois Hybrid Work Schedule Permit (Urbana, IL)
Bethlehem Parking Authority Refinance 2016 (Bethlehem, PA)
Kent State University Long Term Financial Health (Kent, OH)
Ohio State University P3 Review (Columbus, OH)
Miami University Parking Services Assessment (Oxford, OH)
University of Michigan Parking financial Review (Ann Arbor, MI)
Eastern Michigan Univ P3 Assessment (Ypsilanti, MI)
MacArthur Center Garage (Norfolk, VA)
Premier Underground Garage (Detroit, MI)
Bond Indenture Review (St. Louis, MO)
GERALD SALZMAN, AICP SENIOR PARKING PLANNER, DESMAN
SENIOR PARKING PLANNER
TOTAL YEARS OF
EXPERIENCE
40
YEARS AT DESMAN
19
EDUCATION
Master of Urban Planning,
Transportation, Texas A&M
University
Master of Arts, Urban History,
University of Houston
Bachelor of Arts, Economic History,
University of Rochester
AFFILIATIONS
Member, International Parking
Institute
Fellow, Institute of Transportation
Engineers
ACTIVE REGISTRATIONS
Registered Planner, American
Institute of Certified Planners (AICP)
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26RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
For over 40 years, Marc has provided transportation consulting for numerous transit authorities in major cities across the country. With a Ph.D. in Transportation Systems, Warner’s work is guided by his market research in a reliable, unbiased approach. He provides this information by applying rigorous, disciplined, and proactive aspects to transportation consulting.
Following his educational pursuits, Warner worked as an Associate with Booz, Allen, & Hamilton, Inc. There, he produced numerous projects within their Transportation Consulting Division primarily in transit planning and operations. Following BAH, Warner served as a Capital Program Analyst for the Metropolitan Transportation Authority in New York City, analyzing capital needs of the New York subway system and commuter railroads. He then proceeded to serve as a Research Assistant for the MIT Center for Transportation Studies, prior to transportation consulting in 1991.
PROJECT EXPERIENCE
As a Transportation Consultant, Mr. Warner’s market research projects
include:
Metro Transit Authority (Los Angeles, CA)
Chicago Transit Authority (Chicago, IL)
Tri-Met (Portland, OR)
Glens Falls Transit (Glens Falls, NY)
Maine Department of Transportation (ME)
New Jersey Transit (NJ)
Brussels Intercommunal Transport Company (Brussels, BE)
Fort Worth Transit (Fort Worth, TX)
Dallas Area Rapid Transit (Dallas, TX)
Massachusetts Bay Transportation Authority (Boston, MA)
Stark Area Regional Transit Authority (Canton, OH)
Bangor Area Transit (Bangor, ME)
Bi-State (St. Louis, MO)
Five agencies in the state of Virginia
Three agencies in the city of Kansas City
TRANSPORTATION CONSULTING
TOTAL YEARS OF
EXPERIENCE
40
EDUCATION
Massachusetts Institute of
Technology
Cambridge, MA
Ph.D. in Transportation Systems
Janauary 1992
Carnegie-Mellon University School
of Urban and Public Affairs
Pittsburgh, PA
M.S. in Public Management and
Policy
May 1982
Bucknell University Lewisburg, PA
B.A. in Geography and Political
Science
June 1980
AFFILIATIONS
Treasurer, Common Cause of
Massachusetts
MARC WARNER TRANSPORTATION CONSULTING, DESMAN
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27RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
Ms. Berg is an architectural designer and parking planner at DESMAN. Sheworks with field data collection, data tabulation, report production, and architectural and structural design. Her educational background blends well with the analysis of parking supply, demand, surface and structured parking design, and parking policies. She has aided in successfully developing parking concepts that maximize the efficiency of the parking systems while maintaining aesthetic integrity.
Ms. Berg has experience in research, planning, and community engagement initiatives. Her educational background is in Architecture with an emphasis on urban design and geographic information sciences. Prior to joining DESMAN, Ms. Berg had experience in capital project management at the University of Minnesota and with the Dakota County,MN Capital Projects team. Included in her experience are a range of urban design community engagement initiatives, drawing and updating architectural plans by AutoCAD and Revit, serving on design proposal selection teams, preparing and drafting staff memorandums upon review, as well as researching and analyzing industry data.
PROJECT EXPERIENCE
Some of Ms. Berg’s recent project experience include:
Schematic Parking Design for the City of Harrisonburg, VA, the City
of Delaware, OH, and the Cleveland Metroparks Zoo, OH
Municipal Parking Studies for the City of Coatesville, PA, the City of
Catonsville, MD, and the Town of Normal, IL
Electric Vehicle Charging Policy Development for the University of
Illinois at Urbana, Champaign
Litigation Research in the case of The Shops and Garage at Canal
Place LLC v. Wilson Canal Place II LLC
Financial Bond Feasibility Projections for the City of Newark, NJ
Mulberry Pedestrian Bridge
Parking Feasibility Studies for the uCity Square Commons in
Philadelphia, PA, the City of Harrisonburg, VA, and the City of St.
Louis, MO
Shared Parking Analysis for Henry Ford Health Systems in Detroit,
MI and Detroit Gratiot Mixed-Use Development in Detroit, MI
ARCHITECTURAL DESIGNER
TOTAL YEARS OF
EXPERIENCE
3
YEARS AT DESMAN
1
EDUCATION
University of Minnesota
Minneapolis, MN
Bachelor of Science in
Architecture
AFFILIATIONS
Treasurer, Common Cause of
Massachusetts
MARIA BERG ARCHITECTURAL DESIGNER, DESMAN
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28RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
REFERENCES
PRO IOWA DOWNTOWN USL DISTRICT
Danny Heggen
Dev Partners (Formerly with Krause Group)
Director of Development and Investment
1300 Walnut Street,
Suite 100 - Des Moines, Iowa, 50309
P: 515.201.4667
E: danny@dev.partners
NAVY HILL DEVELOPMENT
ADVISORY SERVICES
Lawrence Anderson
Formerly: Richmond City Council Chief of
Staff
Current: Lawrence R. Anderson , MPA, MA
Chief of Staff
The Office of Baltimore City Council
President
Nick J. Mosby 100 Holliday Street
Baltimore, MD 21202
P: 202.264.0426
E: Lawrence.Anderson@baltimorecity.gov
THE YARDS
T.J. Blakeman, AICP
Senior Planner for Economic Development
City of Champaign Planning and
Development
102 North Neil Street
Champaign, Illinois 61820
P: 217.403.8812
E: Terry.Blakeman@champaignil.gov
JACKSONVILLE JAGUARS
William Tutwiler
Director, Development Projects
1 TIAA Bank Field Drive Jacksonville,
FL 32202
P: 904.633.6547
E: ctutwilerw@nfl.jaguars.com
MARKET AND FEASIBILITY SERVICES
FOR A USL MIXED-USE DISTRICT
Bianca Policastro
Director of Planning and Redevelopment
City of Pawtucket
137 Roosevelt Avenue
Pawtucket, RI 02860
P: 401.728.0500 EXT. 440
E: bpolicastro@pawtucketri.com
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D.
Fees
Page 93 of 112
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29RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
PROPOSED FEES
Johnson Consulting relies upon its over 25 years of experience performing feasibility studies for
sports facilities as well as an understanding of our Client’s objectives to tailor a Work Plan that will
achieve the desired outcomes. We ensure that the appropriate level of research is performed so
that our Clients may make the most informed decisions to mitigate risk and maximize investment
through the most efficient process. Expenses will only be billed if incurred, at cost, and include
travel, data purchase, and report production.
Please Note: Johnson Consulting is available to assist the Public Engagement Team at Community
Meetings as needed. As a set number of meetings has not been confirmed, we would bill for these
meetings at our hourly rates below.
TASK FEES
WORK PROGRAM
Task 1: Peer Review & Preliminary Plans Evaluation $15,000
Task 2: Independent Market Research & Analysis for Ryan Field Redevelopment & Existing
Welsh Ryan Arena
$15,000
Task 3 - Evaluation of Potential Economic/Fiscal Impacts Generated by Development $25,000
Task 4 - Transportation & Parking Analysis (DESMAN)$17,500
Expenses (Only if Incurred)$6,000
Total Fee $78,500
JOHNSON CONSULTING HOURLY RATES HOURS
Project Executive $350
Senior Consultant Project Director $275
Project Consultant $200
Administrative Support $85
DESMAN HOURLY RATES HOURS
Project Executive $350
Senior Consultant Project Director $275
Project Consultant $200
Administrative Support $85
Page 94 of 112
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E.
Contract
Page 95 of 112
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30RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
NO EXCEPTIONS STATEMENT
Johnson Consulting does not have any exceptions to this RFP.
Page 96 of 112
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31RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
16
Revised 10-20 (09-17)
Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their proposal.
Every question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1 b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of 3%
of the proportionate ownership interest and the percentage of shareholder interest. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
required herein.)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
C.H. Johnson Consulting, Inc.
6 E Monroe St., 5th Floor, Chicago, IL 60603
312-447-2010
312-444-1125
Charles H. Johnson, President is the sole shareholder of Johnson Consulting, his address is
6 E Monroe Street, 5th Floor, Chicago, IL 60603
N/A
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32RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
17
Revised 10-20 (09-17)
1 c . (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
______________________________________________________________________
______________________________________________________________________
Charles H. Johnson 100% Owner of Shares:
6 E Monroe St., 5th Floor, Chicago, IL 60603
N/A
N/A
N/A
N/A
N/A
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33RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
18
Revised 10-20 (09-17)
SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties holding
more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c),
2(a), and 2(b).
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by
another party, give name and address of party with constructive control. ("Constructive
control" refers to control established through voting trusts, proxies, or special terms of
venture of partnership agreements.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ ______________________________________
Date Signature of Person Preparing Statement
______________________________________
Title
ATTEST: ____________________________
Notary Public
(Notary Seal)
Commission Expires: _____________________
N/A
N/A
N/A
04/04/2023
President
The foregoing instrument was acknowledged before me this 4th day of April 2023
By Charles H Johnson
Crystal Chillura
10/06/2024
ID Provided Illinois Driver’s License
STATE OF FLORIDA COUNTY OF PASCO
Notarized online using audio-video communication
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34RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
19
Revised 10-20 (09-17)
EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: _______________________________________________
Proposal Number #: _________________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
C.H. Johnson Consulting, Inc.
Brandon Dowling
6 E Monroe St., 5th Floor
Chicago, IL 60603
312-447-2008, Fax 312-444-1125
bdowling@chjc.com
Ryan Field Rebuild
23-19
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35RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
20
Revised 10-20 (09-17)
Exhibit C
CONFLICT OF INTEREST FORM
___________________________________________________, hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
______________________________________________________________________
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this _____ day of ______________, 20
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
Charles Johnson of C.H. Johnson Consulting, Inc.
Charles H. Johnson, President
4th April 23
Crystal Chillura
By Charles H Johnson
STATE OF FLORIDA COUNTY OF PASCO
ID Provided Illinois Driver’s License
Notarized online using audio-video communication
Page 101 of 112
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36RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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Revised 10-20 (09-17)
Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date:
Title: Telephone
Number:
Email: Fax
Number:
Charles H. Johnson
C.H. Johnson Consulting, Inc.
3/30/23
President 312-447-2001
cjohnson@chjc.com 312-444-1125
xxxxxxx 04/04/2023
Page 102 of 112
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37RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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Revised 10-20 (09-17)
Exhibit E
ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION
______________________________________, being first duly sworn,
deposes and says that he is ________________________________________
(Partner, Officer, Owner, Etc.)
of ________________________________
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this ________ day of _____________________, 20
__________________________________________
Notary Public
Commission Expires: ________________________
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
Charles H. Johnson
Owner
C.H. Johnson Consulting, Inc.
Charles H. Johnson, President
4th April 23
ID Provided Illinois Driver’s License
STATE OF FLORIDA COUNTY OF PASCO
Crystal Chillura
10/06/2024
by Charles H Johnson
Notarized online using audio-video communication
by means of __Physical Presence, __Online Notarization
Page 103 of 112
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38RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
$72,500+ $6,000 EXPENSES
$17,500
Page 104 of 112
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39RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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Revised 10-20 (09-17)
EXHIBIT G
M/W/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/EBE sub-
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/EBE
FIRM NAME
FIRM TYPE
(MBE/WBE
/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT OF
TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
$72,500 plus $6,000 for expenses
DESMAN MBE Parking and Transportation 17,500 25%
17,500 25%
Page 105 of 112
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40RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have
authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE participation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts from your firm
and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening.
Also, please attach the accompanying form with notes regarding contacting the
Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
Not Applicable
4.3.23
Page 106 of 112
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41RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE:Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston.
Not Applicable
Page 107 of 112
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42RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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Revised 10-20 (09-17)
Exhibit J
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response.Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
My firm cannot execute the City’s standard professional service agreement unless the
exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date
:
We do not have any exceptions.
President
C.H. Johnson Consulting, Inc.
4/4/23
Page 108 of 112
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43RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
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Exhibit J
Consultant Certification and Verification
I certify in accordance with the Professional Services Agreement, the agents, employees
and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City
work rules and policies applicable to City employees while they are on City property,
including the City’s Workplace Harassment Policy; COVID-19 Vaccination Policy; and
Sexual Harassment Policy. I further certify that the agents, employees and subcontractors
of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to
protect workers from coronavirus.
CONSULTANT:
By ________________________
Its: ________________________
FEIN Number: _______________
Date: _______________________
President
36-4074772
4/4/23
Page 109 of 112
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JOHNSON CONSULTINGMISSION STATEMENT
Johnson Consulting is commited to
providing governments, developers
and non-for-profits with real estate
market and financial analysisand
project implementation support
for urban and destination-oriented
projects
We guide our clients through
organizational advancement by the
way of best-practice advisory services
We promote the following values
through our work: objectivity,
independence, economic pragmatism
and social responsibility.
JOHNSON CONSULTING
6 East Monroe Street, 5th Floor
Chicago, IL 60603
312.447.2010 | chjc.com
Page 110 of 112
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29RYAN FIELD REBUILD ECONOMIC IMPACT STUDY, EVANSTON, IL | APRIL 4, 2023
PROPOSED FEES
Johnson Consulting relies upon its over 25 years of experience performing feasibility studies for
sports facilities as well as an understanding of our Client’s objectives to tailor a Work Plan that will
achieve the desired outcomes. We ensure that the appropriate level of research is performed so
that our Clients may make the most informed decisions to mitigate risk and maximize investment
through the most efficient process. Expenses will only be billed if incurred, at cost, and include
travel, data purchase, and report production.
Please Note: Johnson Consulting is available to assist the Public Engagement Team at Community
Meetings as needed. As a set number of meetings has not been confirmed, we would bill for these
meetings at our hourly rates below.
TASK FEES
WORK PROGRAM
Task 1: Peer Review & Preliminary Plans Evaluation $15,000
Task 2: Independent Market Research & Analysis for Ryan Field Redevelopment & Existing
Welsh Ryan Arena
$15,000
Task 3 - Evaluation of Potential Economic/Fiscal Impacts Generated by Development $25,000
Task 4 - Transportation & Parking Analysis (DESMAN)$17,500
Expenses (Only if Incurred)$6,000
Total Fee $78,500
JOHNSON CONSULTING HOURLY RATES HOURS
Project Executive $350
Senior Consultant Project Director $275
Project Consultant $200
Administrative Support $85
DESMAN HOURLY RATES HOURS
Project Executive $350
Senior Consultant Project Director $275
Project Consultant $200
Administrative Support $85
Page 111 of 112
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Ryan Field Rebuild Economic Impact Study, RFP 23-19, M/W/D/EBE Memo 05.08.2023
To: Dave Stoneback, Deputy City Manager
Paul Zalmezak, Economic Development Manager
From: Tammi Nunez, Purchasing Manager
Subject: Ryan Field Rebuild Economic Impact Study, RFP 23-19
Date: May 08, 2023
The goal of the Minority, Women, Disadvantaged and Evanston Business
Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities to
grow. In order to help ensure such growth, the City’s goal is to have general
contractors utilize M/W/D/EBEs to perform no less than 25% of the awarded
contract.
With regard to the recommendation for the Ryan Field Rebuild Economic Impact
Study, RFP 23-19, C.H. Johnson Consulting, Inc., total base bid is $78,500 and
they will receive 22% credit for compliance towards the M/W/D/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE DBE EBE
Desman Inc,
20 N Clark, Suite 300,
Chicago, IL 60602
Parking and
Transportation
$17,500 22% X
Total M/W/EBE $17,500 22%
CC: Hitesh Desai, Chief Financial Officer / Treasurer
Memorandum
Page 112 of 112
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Luke Stowe, City Manager
Subject: Approval of Change Order No. 1 to the agreement with GovHR USA for
services related to investigating and implementing recommendations
based on concerns raised by the Black Employee Action Group
Date: May 8, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
1 with GovHR USA (630 Dundee Road, Suite 225, Northbrook, IL 60062) for services related
to investigating and implementing recommendations based on concerns raised by the Black
Employee Action Group. This Change order will increase the contract amount to a not -to-
exceed amount of $75,000.
Funding Source:
Funding account contingency Manager's City fund, by the provided be will general
100.15.1505.68205, which has a budget allocation of $250,000 and a remaining balance of
$154,600.
Council Action:
For Action
Summary:
In November 2022, the Black Employee Action Group (BEAG) sent a letter to the City
Administration requesting “systematic, organizational change, and an intentional culture shift
that is rooted in equity, diversity, and inclusion.” Although the BEAG identified multiple layers
of cultural and structural concerns and provided recommendations in several key areas,
leadership has prioritized the human resources areas for immediate action.
To address these issues, City Manager Stowe worked with Councilmember Harris and
members of the BEAG to determine the next course of action. As a result of discussions
between this group and GovHR, the City Manager executed an agreement in early March
based on the GovHR proposal dated February 22, 2023 (copy attached). The agreement with
GovHR indicates that Lisa Stricker, Vice President at GovHR, will be the project manager. The
A8.Page 282 of 629
agreement is in the amount of $24,500 and provides for 140 hours of work at an hourly rate of
$175.
Ms. Stricker has been conducting listening sessions, making recommendations, and reporting
back to the City Manager and Councilmember Harris. Most of the initial 140 hours of work have
been used, and staff is requesting a change order to increase the not-to-exceed amount to
$75,000, which would provide for another 288 hours of work by GovHR. While it is uncertain
how many hours will be needed, GovHR will only be paid for actual hours worked.
Attachments:
GovHR CO#1
GovHR Proposal Feb 2023
Page 2 of 7
A8.Page 283 of 629
CITY OF EVANSTON
CHANGE ORDER
Change Order No. #1
Date: May 4, 2023
Agreement Date: March 10, 2023
PROJECT:
Services related to investigating and implementing recommendations
based on concerns raised by the Black Employee Action Group.
OWNER: City of Evanston
CONSULTANT: GovHR USA
The following changes are hereby made to the AGREEMENT:
The not-to-exceed amount is increasing from $24,500 to $75,000. Billing rate will be
$175/hour and GovHR will be reimbursed for the actual travel and related expenses.
Change to CONTRACT PRICE: $50,500.00
Original BASE CONTRACT PRICE: $ 24,500
Current CONTRACT PRICE adjusted by previous AMENDMENT $ 24,500
Total change in CONTRACT PRICE for this CHANGE ORDER $ 50,500
The CONTRACT PRICE including this CHANGE ORDER will be $ 75,000
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
GovHR USA Date
, Corporate Secretary 5/4/23
Page 3 of 7
A8.Page 284 of 629
630 Dundee Road, Suite 225, Northbrook, IL 60062
847.380.3240 | GovHRusa.com
EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING
CITY OF EVANSTON, ILLINOIS
PROPOSAL FOR HUMAN RESOURCES EQUITY REVIEW
February 22, 2023
Introduction
Thank you for the opportunity to provide you with a proposal for an equity review for the Human Resources
department in the City of Evanston. GovHR USA (“GovHR”) is a public management consulting firm serving
municipal clients and other publicsector entities on a national basis. Our headquarters offices are in
Northbrook, Illinois. We are a certified Female Business Enterprise and work exclusively in the public sector.
GovHR has 19 fulltime and 7 permanent parttime employees and 26 additional project consultants. Our
employees and project consultants are located across the country, giving us a national presence . GovHR
offers customized executive recruitment services and completes other management studies and consulting
projects for communities.
If selected to conduct this Project for the City of Evanston, GovHR Vice President Lisa Stricker will be the
Project Manager (“Consultant”). Lisa’s contact information is:
Lisa Stricker
Vice President, GovHR USA
3129533234
Lstricker@govhrusa.com
The scope of services described below is based on recent discussions that Ms. Stricker had with the City
Councilmember Kristian Harris, members of the Black Employee Action Group, and the City Administrator,
regarding the City’s desire to investigate and implement recommendations based on concerns raised by the
Black Employee Action Group. GovHR USA prides itself on a tailored, personal approach to its projects, able
to adapt to your specific requirements.
Overview
In November 2022, the Black Employee Action Group (BEAG) sent a letter to the City Administration
requesting “systematic, organizational change, and an intentional culture shift that is rooted in equity,
diversity, and inclusion”. This letter provided problematic workplace examples, highlighted concerns with
the Human Resources and Public Works departments, as well as illustrated pay inequities based on race.
Although the BEAG identified multiple layers of cultural and structural concerns and provided
recommendations in several key areas, leadership has prioritized the human resources areas for immediate
action. We recognize that some staff and stakeholders might participate in these types of projects with some
level of hesitancy and resistance, and we use our expertise with organizational change management and
facilitation tools and methodologies throughout the project to help ensure that the staff and stakeholders
feel comfortable sharing their perspectives, concerns, and ideas.
KickOff Meeting
Within seven days of the notice to proceed date, we will coordinate with the City of Evanston to schedule a
project kickoff meeting. Lisa will collaborate with the City to create a meeting agenda that will involve a
review of the scope of services, the process, expectations, requirements, outcomes, communication,
Doc ID: cebb331c6c80ba088b7772929b767ab0345ab1b5Page 4 of 7
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630 Dundee Road, Suite 225, Northbrook, IL 60062
847.380.3240 | GovHRusa.com
EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING
reporting requirements, and timeframe for completing the project. Throughout the project, biweekly status
update calls will be conducted that describe the activities and accomplishments for the reporting period,
plans for the upcoming month, risks or issues encountered during the reporting period, and anticipated
problems that might impact any project deliverable.
Human Resources
A racial equity review of the Human Resources department will be conducted. We will be evaluating the
following areas: department culture and readiness; policies and procedures; recruitment practices; hiring
and promotions practices; and disciplinary actions. Current diversity, equity and inclusion (DEI) trainings will
be evaluated for content updates. Additionally, we will review and evaluate some of the workplace
experiences detailed in the BEAG letter. Following the review, recommendations will be provided that will
move the city beyond tactical execution toward cultural competency.
2022 Lakefront Report
GovHR will review the 2022 Lakefront Report and its corresponding recommendations to ensure proper and
timely progress. In addition, appropriate findings from the report will be added to the City’s racial equity
strategy.
Fee Proposal
Summary of Costs: Price
Human Resources Review: $24,500
Out of Scope Support:
All support outside of the scope of this proposal or in excess of 140 hours will be billed at a
rate of $175/hr.
GovHR will be reimbursed for the actual travel and related expenses
$175/hr
Total: $24,500
Payment will be due as follows: 40% of the professional fees ($9,800) will be due after the initial project
meeting, 40% ($9,800) will be due following the data compilation, and the balance of fees ($4,900) will be
billed after the project is completed.
Limits on Authority
Consultant shall not (a) negotiate or enter into any oral or written agreement on behalf of the City, or
otherwise act on behalf or bind the City; (b) sign any checks on behalf of, or authorize any payments by, the
City; or (c) hold himself/herself out as an agent of the City. In addition, Consultant shall not (i) engage in any
conduct, or cause the City to engage in any conduct, which would cause the City to violate any agreement or
applicable law, or (ii) hold himself or herself out as an employee, officer, director, partner, manager, or joint
venturer of the City.
Independent Contractor
While this project is in effect, Consultant is an independent contractor with respect to the City. Nothing in
this proposal shall be construed as (a) giving Consultant any rights as a partner, manager, shareholder or
owner of the City or any of its affiliates, or (b) entitling Consultant to control in any manner the conduct of
Doc ID: cebb331c6c80ba088b7772929b767ab0345ab1b5Page 5 of 7
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630 Dundee Road, Suite 225, Northbrook, IL 60062
847.380.3240 | GovHRusa.com
EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING
the business of the City or any of its affiliates. Consultant shall timely pay in full all taxes in connection with
Consultant’s engagement and remuneration under this Agreement, without reimbursement from the City.
Consultant shall be solely responsible for Consultant’s medical, dental, health and life insurance and other
benefits and fringe benefits; the City shall not be responsible in any way therefor.
We believe we have provided you with a comprehensive proposal; however, if you would like a service that
you do not see, please let us know. Please contact Ms. Stricker or me if you have questions regarding our
proposal or need additional information. We look forward to hearing from you and hope to have the
opportunity to work with you on this important project.
Sincerely,
Judith Schmittgens
Corporate Secretary and Compliance Manager
Doc ID: cebb331c6c80ba088b7772929b767ab0345ab1b5Page 6 of 7
A8.Page 287 of 629
630 Dundee Road, Suite 225, Northbrook, IL 60062
847.380.3240 | GovHRusa.com
EXECUTIVE RECRUITMENT INTERIM STAFFING MANAGEMENT AND HUMAN RESOURCE CONSULTING
Contract Signature Page
This proposal will remain in effect for a period of six months from the date of the proposal. We look forward
to working with you on this important project.
The City of Evanston Illinois agrees to retain GovHR USA, LLC (“GovHR”) to conduct a Human Resources Equity
Review in accordance with its proposal dated February 22, 2023. The terms of the proposal are incorporated
herein and shall become a part of this contract.
ACCEPTED:
City of Evanston, Illinois
By:
Title:
Date:
Billing Contact:
Billing Contact Email:
GovHR USA, LLC
By:
Title:
Date:
Approved as to form:
City Manager Nicholas E. Cummings
Corporation Counsel
Luke Stowe
lstowe@cityofevanston.org
Corporate Secretary and Compliance Manager
03 / 10 / 2023
03 / 10 / 2023
Doc ID: cebb331c6c80ba088b7772929b767ab0345ab1b5Page 7 of 7
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Cara Pratt, Sustainabilty and Resilence Coordinator
CC: David Stoneback, Deputy City Manager
Subject: Approval of Change Order No. 1 to the Agreement with WSP (formerly
Wood Environmental & Infrastructure Solutions) for the City of Evanston
Municipal Fleet Rightsizing & Electrification Plan (RFP 22-41)
Date: May 8, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
1 to the agreement with WSP (formerly Wood Environmental & Infrastructure Solutions) for the
City of Evanston Municipal Fleet Rightsizing & Electrification Plan (RFP 22 -41) to extend
contract completion and delivery of the final deliverable for 150 days from February 1st, 2023
until June 30th, 2023. There is no change to the $126,000 contract amount.
Funding Source:
Funding is provided from the Capital Improvement Fund - 2021 General Obligation Bonds for
CARP Implementation in the amount of $80,000 and the Sustainability Fund in the amount of
$46,000. There is no additional funding requested for Change Order No. 1.
CARP:
Municipal Operations, Transportation & Mobility
Council Action:
For Action
Summary:
On July 25th, 2022, the City Council approved a contract for consulting services for the City of
Evanston Municipal Fleet Rightsizing & Electrification Plan (RFP 22 -41) with Wood
Environmental & Infrastructure Solutions for $126,000. The final deliverable was expected on
February 1st, 2023, but Wood Environmental & Infrastructure Solutions was acquired by WSP
in late 2022, which resulted in changes to the consultant team assigned to the project. Two
previous project managers for the project have left WSP, but the current project manager has
consistently been involved and present for in-person staff meetings since late 2022. These
A9.Page 289 of 629
disruptions resulted in project delays, and the final deliverable is now expected on June 30th,
2023. Staff does not foresee any challenges with this requested change order.
Legislative History:
On July 25th, 2022, the City Council approved a contract for consulting services for the City of
Evanston Municipal Fleet Rightsizing & Electrification Plan (RFP 22 -41)with Wood
Environmental & Infrastructure Solutions for $126,000.
Attachments:
Change Order Form
2023.04.18 City of Evanston MFREP Schedule Extension
Page 2 of 4
A9.Page 290 of 629
CITY OF EVANSTON
CHANGE ORDER
Change Order No.001
Date:5/1/2023
Agreement Date:July 25th,2022
PROJECT:City of Evanston Municipal Fleet Rightsizing &Electrification Plan
OWNER:City of Evanston
CONSULTANT:WSP
The following changes are hereby made to the AGREEMENT:
Contract extension until June 30th,2023 with no change to contract price.The
requested contract extension is attributed to project tasks taking longer than anticipated
and exacerbated by changes in the project team.
Change to CONTRACT PRICE:$0.00
Original BASE CONTRACT PRICE:$126,000
Current CONTRACT PRICE adjusted by previous AMENDMENT $126,000
Total change in CONTRACT PRICE for this CHANGE ORDER $0
The CONTRACT PRICE including this CHANGE ORDER will be $126,000
Original Date for Contract Completion February 1st,2023
Current Date for Contract Completion February 1st,2023
Time Extension (in calendar days)150
Modified Date for Contract Completion June 30th,2023
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
WSP Date
Jamal Nureddin
Zero Emission Mobility Lead, Canada
2023/05/02
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April 18, 2023
Cara Pratt
Sustainability & Resiliency Coordinator
City of Evanston
2100 Ridge Ave,
Evanston, IL 60201
Email: cpratt@cityofevanston.org
Re: Change Request for new contract completion date for the City of Evanston
Municipal Fleet Rightsizing & Electrification Plan
Dear Madam,
This letter is a request for a change order to the City of Evanston Municipal Fleet Rightsizing and
Electrification Plan (RFP 22-41) contract with WSP E&I Canada Limited (previously Wood
Environment & Infrastructure Solutions). The change order would establish a new completion
date of June 30, 2023.
We look forward to continuing to work with the City of Evanston as we seek to implement
sustainable fleet technologies. Please contact the undersigned if you have any questions.
Respectfully submitted,
WSP Environment & Infrastructure Canada Limited
Jamal Nureddin
Zero Emission Mobility Lead - Canada
jamalnureddin@wsp.com
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lara Biggs, Capital Planning & Engineering Bureau Chief
CC: Edgar Cano - Public Works Agency Director
Subject: Accept and Place on File the Sole-Source Emergency Contract with
STRUXC-MC, LLC for the Police/Fire Headquarters Elevator Shaft
Walls Structural Repair
Date: May 8, 2023
Recommended Action:
Staff recommends that the City Council accept and place on fil e this report of a sole-source
emergency contract with STRUXC-MC, LLC (2300 W. Diversey Ave., Chicago, IL 60647) for
the Police/Fire Headquarters Elevator Shaft Walls Structural Repair in the amount of $193,800.
Funding Source:
Funding for this contract will be from the Capital Improvement Fund 2023 General Obligation
Bonds for Facilities Contingency. This line item has an FY 2023 budget of $600,000, of which
$528,373 remains.
Council Action:
For Action: Accept and Place on File
Summary:
The original building that now houses Police/Fire Headquarters was built in the late 1940s
without an elevator. In 1985, the building was retrofitted with a single elevator, which required
an elevator shaft to be created within the building. On November 10, 2022, City Council
approved a contract with Colley Elevator Co. to rehabilitate and modernize the elevator. When
the actual work began on 4/25/23, Colley notified City staff that the two side walls that the rails
of the elevator were attached to were not structurally sound. Further inspection by City staff
indicated that two of the elevator shaft walls could, with gentle pressure, be shifted at the top
floor (2nd floor) of the shaft.
Staff recommends authorizing this contract as an emergency purchase an d starting work
promptly. Without this elevator operating, the Police Fire Headquarters' ADA accessibility is
reduced. This is challenging for the following reasons:
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1. The Police Department is a critical 24-hour/day, 365 days/year operation, and any
obstacle to that operation needs to be minimized.
2. There are staff on the 2nd floor that need the elevator to access their workspaces. The
Police Department will be reaching out to HR to determine how to offer reasonable
accommodation for these staff members.
3. The original elevator modernization was planned to take the elevator out of operation
for six weeks, and that work will need to be put on hold while the structural repairs are
completed. Once the structural repair is completed, the elevator contractor will ne ed to
remobilize. It is estimated that the structural repairs will take 4-8 weeks.
Analysis:
Staff met with a structural engineer from KPFF, a local structural engineering firm, and a
masonry contractor, STRUXC-MC, LLC, to discuss possible repair scenarios. The two side
walls are constructed of concrete masonry unit (CMU) block walls with grout in between the
courses of the brick. With a cursory inspection, it appears that the two side walls are not
attached to the main building structure on the 2nd floor , which is the top level of the elevator
shaft. This allows the walls to wobble when force is applied. When looking at the walls, the
second-floor slab is visible, so it appears that when the elevator shaft was installed in 1985,
the CMU was built in between the floor slabs of each level but not tied into anything else. To
make them structurally sound, the walls will need to be deconstructed. The structural engineer
and the mason both agreed that it would be prudent to deconstruct the walls at the 2nd -floor
level and then complete a further inspection to determine the interior reinforcement of the CMU
walls at the lower levels.
STRUXC-MC has provided a not-to-exceed cost of $190,000 to complete this work, which
includes the full demolition and reconstruction of the two side walls at all three levels; this may
not be necessary depending on what is found once the walls are deconstructed at the 2nd
level. City Manager Stowe executed this contract on 5/3/23. A separate contract is necessary
for the structural engineer, and KPFF has provided a price of $21,500 for this work.
In addition, the elevator cab is constructed from wood and is 35 years old, and the elevator
company, Colley Elevator, has indicated that they do not recommend building scaffolding on
top of the elevator cab. Therefore, they have agreed to allow the mason to work from the top
of the elevator cab instead of building scaffolding. This saves time and money on scaffolding
but does incur a cost because a representative from Colley is necessary to be onsite to operate
the elevator during the wall demolition and reconstruction. The elevator rehabilitation contract
has a $30,000 allowance for unforeseen conditions. Currently, the staff is proposing to use this
funding to cover the elevator operation cost, but a change order may be necessary for the
future depending on whether only the 2nd level needs to be reconstructed or if all three levels
need to be addressed.
The total not-to-exceed estimate for this emergency repair is as shown:
Page 2 of 34
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Legislative History:
On 5/3/23, the City Manager executed an emergency, sole-source contract with STRUTXC-
MC for the Police/Fire Headquarters elevator shaft walls structural repairs.
Attachments:
Contract-with-STRUXC-MC--LLC-for-the-Police-Fire-Headquarters-Elevator-Shaft-Walls-
Structural-Repair
Page 3 of 34
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To: Luke Stowe, City Manager
From: Lara Biggs, City Engineer
Subject: Approval of Sole-Source Emergency Contract with STRUXC-MC, LLC for
the Police/Fire Headquarters Elevator Shaft Walls Structural Repair
Date: May 1, 2023
Recommended Action:
Staff recommends that the City Manager execute a sole-source emergency contract
with STRUXC-MC, LLC (2300 W. Diversey Ave., Chicago, IL 60647) for the Police/Fire
Headquarters Elevator Shaft Walls structural Repair in the amount of $193,800.
Funding Source:
Funding for this contract will be from the Capital Improvement Fund 2023 General
Obligation Bonds for Facilities Contingency. This line item has an FY 2023 budget of
$600,000, of which $528,373 remains.
Summary:
The original building that now houses Police/Fire Headquarters was built in the late
1940's without an elevator. In 1985, the building was retrofitted with a single elevator,
which required an elevator shaft to be created within the building. On November 10,
2022, City Council approved a contract with Colley Elevator Co. to rehabilitate and
modernize the elevator. When the actual work began on 4/25/23, Colley notified City
staff that the two side walls that the rails of the elevator were attached to were not
structurally sound. Further inspection by City staff indicated that two of the elevator
shaft walls could, with gentle pressure, be shifted at the top floor (2nd floor) of the shaft.
Staff recommends authorizing this contract as an emergency purchas e and starting
work promptly. Without this elevator operating, the Police Fire Headquarters is not ADA
accessible. This is challenging for two reasons:
1. The Police Department is a critical 24 hours/day, 365 days/year operation, and
any obstacle to that operation needs to be minimized.
2. There are staff on the 2nd floor that need the elevator to access their
workspaces. The Police Department will be reaching out to HR to determine how
to offer reasonable accommodation to these staff members.
3. The original elevator modernization was planned to take the elevator out of
operation for 6 weeks, and that work will need to be put on hold while the
structural repairs are completed. Once the structural repair is completed, the
Memorandum
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elevator contractor will need to remobilize. It is estimated that the structural
repairs will take 4-8 weeks.
If the emergency contract is executed, the contractor will begin demolition on Monday,
May 8.
Analysis:
Staff met with a structural engineer from KPFF, a local structural engineering firm, and a
masonry contractor, STRUXC-MC, LLC, to discuss possible repair scenarios. The two
side walls are constructed of concrete masonry unit (CMU) block walls with grout i n
between the courses of the brick. With a cursory inspection, it appears that the two side
walls are not attached to the main building structure at the 2nd floor, which is the top
level of the elevator shaft. This allows the walls to wobble when force i s applied. When
looking at the walls, the second floor slab is visible, so it appears that when the elevator
shaft was installed in 1985, the CMU was built in between the floor slabs of each level,
but not tied into anything else. To make them structurally sound, the walls will need to
be deconstructed. The structural engineer and the mason both agreed that it would be
prudent to deconstruct the walls at the 2nd floor level and then complete a further
inspection to determine the interior reinforcement of the CMU walls at the lower levels.
STRUXC-MC has provided a not-to-exceed cost of $190,000 to complete this work,
which includes the full demolition and reconstruction of the two side walls at all three
levels, which may not be necessary depending on what is found once the walls are
deconstructed at the 2nd level. A separate contract will be necessary for the structural
engineer.
In addition, the elevator cab is constructed from wood and is 35 years old, and the
elevator company, Colley, has indicated that they do not recommend building
scaffolding on top of the elevator cab. Therefore, they have agreed to allow the mason
to work from the top of the elevator cab instead of building scaffolding. This saves time
and money on scaffolding, but does incur a cost, because a representative from Colley
is necessary to be onsite to operate the elevator during the wall demolition and
reconstruction. The elevator rehabilitation contract has a $30,000 allowance for
unforeseen conditions. Currently, staff is proposing to use this funding to cover the
elevator operation cost, but a change order may be necessary in the future depending
on whether only the 2nd level needs to be reconstructed or if all three levels need to be
addressed.
The total not-to-exceed estimate for this emergency repair is as shown:
Vendor Scope Account No.
Estimated
Cost
KPFF, Inc. Structural Engineer 415.40.4123.62145 –
623013
$ 21,500.00
STRUXC-MC Masonry Repair 415.40.4123.65515 –
623013
$193,800.00
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Colley Elevator Coordination 415.40.4123.62145 –
623013
$ 30,000.00
(TBD)
Total $245,300.00
APPROVED:
______________________________________________
Luke Stowe, City Manager Date
Attachments:
STRUXC-MC Proposal
05 / 03 / 2023
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EXHIBIT M
i
CONTRACTOR SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
Emergency Elevator Shaft Repair
THIS AGREEMENT (hereinafter referred to as the “Agreement”) is entered into between the City of
Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston
Illinois 60201 (hereinafter referred to as the “City”), and Struxc-mc, with offices located at 2300
West Diversey Avenue, Chicago, Illinois 60647, (hereinafter referred to as the “Contractor”).
Compensation (the “Compensation”) for allbasic services provided by the Contractor pursuant to the
terms of this Agreement shall not exceed $193,800.
Revision March 2020
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EXHIBIT N
TABLE OF CONTENTS
1 Services and Duties of the Contractor................................................................................. 1
2 Standard Certifications ........................................................................................................ 4
3 Additional Services/Change Orders .................................................................................... 7
4 Bonds .................................................................................................................................. 9
5 Liquidated Damages in the Event Contractor Fails to Complete the Work ...................... 10
6 The City’s Responsibilities ............................................................................................... 10
7 Period of Service ............................................................................................................... 10
8 Payment for Services and Reimbursements ...................................................................... 11
9 Notice and Cure/Termination ........................................................................................... 12
10 Insurance ........................................................................................................................... 13
11 Indemnification ................................................................................................................. 15
12 Drawings and Documents ................................................................................................. 16
13 Successors and Assigns ..................................................................................................... 16
14 Force Majeure ................................................................................................................... 16
15 Amendments and Modifications ....................................................................................... 17
16 Standard of Care & Warranty ........................................................................................... 17
17 Savings Clause .................................................................................................................. 18
18 Non-Waiver of Rights ....................................................................................................... 18
19 Entire Agreement .............................................................................................................. 19
20 Governing Law ................................................................................................................. 19
21 Ownership of Contract Documents ................................................................................... 19
22 Notice ................................................................................................................................ 19
23 Severability ....................................................................................................................... 20
24 Execution of Agreement ................................................................................................... 20
25 Counterparts ...................................................................................................................... 20
26 Authorizations ................................................................................................................... 20
27 Time of Essence ................................................................................................................ 20
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RECITALS
WHEREAS, the City intends to retain the services of a qualified and experienced contractor
for the following:
To repair the elevator shaft walls at the Police/Fire HQ building located at 1454 Elmwood,
Evanston, Illinois.
WHEREAS, this Agreement shall include the following documents which are attached
hereto:
a) Contractor’s proposal attached as Exhibit A.
c) Any sub-contractor sub-contracts related to this Agreement, attached as Exhibit B.
NOW, THEREFORE, in consideration of the mutual covenants hereinafter set forth, the
parties agree as follows:
1 Services and Duties of the Contractor
1.1 The Contractor shall perform professional services and provide equipment (the
“Work”) in accordance with Exhibits A, and B. The Contractor retains the right to control the
manner of performance of the services provided for in this Agreement and is an independent
contractor and not agent or an employee of the City. All employees and sub-contractors of the
Contractor shall likewise not be considered to be employees of the City. Contractor is solely
responsible for the means and methods of all work performed under the terms of this Agreement for
this Project (“the Project”). Contractor is an independent Contractor and is solely responsible for all
taxes, withholdings, and other statutory or contractual obligations of any sort, including but not
limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party
beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to
enforce. Contractor acknowledges and agrees that should Contractor or its sub-contractors provide
false information, or fail to be or remain in compliance with this Agreement; the City may void this
Agreement.
1.2 The Contractor warrants and states that it has read the Contract Documents, and
agrees to be bound thereby, including all performance guarantees as respects Contractor’s work and
all indemnity and insurance requirements. Contractor further affirms that it has visited the Project
site and has become familiar with all special conditions, if any, at the Project site. Contractor shall
perform the Work and its obligations under this Agreement in accordance with and subject to the
Contract Documents to the full extent that each such provision is applicable to the Work. Contractor
shall take necessary precautions to properly protect the Work of others, if any, from damage caused
by operations under this Agreement. In addition, Contractor shall protect the work during normal
and adverse weather conditions until the Project is complete and accepted by the City, or until the
Contractor has fully completed its work under this Agreement. Contractor’s obligations include, but
are not limited to, placing and adequately maintaining at or about all locations of Project work,
sufficient guards, barricades, lights, and enclosures to protect the Work.
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1.3 The Contractor shall not have any public or private interest and shall not acquire
directly or indirectly any such interest which conflicts in any manner with the performance of its
services under this Agreement.
1.4 The Contractor shall designate, in writing, a person to act as its Project Manager for
the work to be performed under this Agreement. Such person shall have complete authority to
transmit instructions, receive information, interpret and define the Contractor’s policies and
decisions with respect to the work covered by this Agreement.
1.5 The Contractor shall employ only persons duly licensed by the State of Illinois to
perform the professional services required under this Agreement for which applicable Illinois law
requires a license, subject to prior approval of the City. The Contractor shall employ only well
qualified persons to perform any of the remaining services required under this Agreement, also
subject to prior approval of the City. The City reserves the right to require replacement of Contractor,
sub-contractor, or supplier personnel for any reason. Contractor will replace the unacceptable
personnel at no charge to the City. For all solicitations or advertisements placed by or on behalf of
Contractor for employees for this Project it will state that the Contractor is an Equal Opportunity
Employer.
1.6 Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function are
covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working
days with a possible five (5) working day extension). Upon notification from the City that it has
received a Freedom of Information Act request that calls for records within the Contractor’s control,
the Contractor shall promptly provide all requested records to the City so that the City may comply
with the request within the required timeframe. The City and the Contractor shall cooperate to
determine what records are subject to such a request and whether or not any exemption to the
disclosure of such records, or part thereof, is applicable. Contractor shall indemnify and defend the
City from and against all claims arising from the City’s exceptions to disclosing certain records
which Contractor may designate as proprietary or confidential. Compliance by the City with an
opinion or a directive from the Illinois Public Access Counselor or the Attorney General under
FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of
this Section.
1.7 The Contractor shall obtain prior approval from the City prior to sub-contracting with
any entity or person to perform any of the work required under this Agreement. The Contractor may,
upon request of the City, submit to the City a draft sub-contractor agreement for City review and
approval prior to the execution of such an agreement. Any previously entered into sub-contractor
agreement(s) are attached as Exhibit B. If the Contractor sub-contracts any of the services to be
performed under this Agreement, the sub-contractor agreement shall provide that the services to be
performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise
disposed of to another entity or person without the City’s prior written consent. The Contractor shall
be responsible for the accuracy and quality of any sub-contractor’s work.
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1.8 The Contractor shall cooperate fully with the City, other City contractors, other
municipalities and local government officials, public utility companies, and others, as may be
directed by the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings convened or
instituted by OSHA relative to this Project, as necessary. Contractor shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with the work of
others, if any, at the Project.
1.9 The Contractor acknowledges that it shall enforce and comply with all applicable
Occupational Safety and Health Administration standards (OSHA) for this Project in effect as of the
date of the execution of this Agreement, or as otherwise promulgated by OSHA in the future taking
effect during the pendency of this Project. Contractor shall enforce all such standards and ensure
compliance thereto as to its own agents and employees, and as to the agents and employees of any
sub-contractor throughout the course of this Project. Contractor is solely responsible for enforcing
and complying with all applicable safety standards and requirements on this Project, and is solely
responsible for correcting any practices or procedures which do not comply with the applicable
safety standards and requirements for this Project. Any Project specific safety requirements
applicable to this Project must be followed by Contractor and any sub-contractor(s) on the Project.
Additionally, all such safety requirements shall be made a part of any sub-contractor agreement.
1.10 The Contractor shall submit to the City a progress report each month this Agreement
is in effect. The report shall include the following items:
a) A summary of the Contractor’s project activities, and any sub-contractor project activities
that have taken place during the invoice period;
b) A summary of the Contractor’s project activities and any sub-contractor project activities,
that shall take place during the next invoice period;
c) A list of outstanding items due to or from the City; and
d) A status of the Project schedule.
1.11 The Contractor shall perform the work required under this Agreement pursuant to
high quality industry standards expected by the City. The Contractor shall apply for and receive all
appropriate permits before performing any work in the City. The Contractor shall also provide the
appropriate permit drawings for Building Permits to be issued for the Project, if said permits are
obligated by the Project. The City will assist the Contractor with obtaining the appropriate building
and right-of-way permits.
1.12 The Contractor shall provide drawings of record, in the following 3 electronic formats
for all locations where equipment has been installed and/or work has been performed. The electronic
formats required by this Section 1.12 are Auto Cad Version 2007, ArcView and PDF.
1.13 Contractor recognizes that proper cleanup and removal of construction debris is an
important safety consideration. The Contractor shall be solely responsible for daily construction
site/area cleanup and removal of all construction debris in accordance with City-approved disposal
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practices. Contractor shall be solely responsible for identifying and removing at its expense all
hazardous material and waste which it uses and generates.
1.14 To the extent that there is any conflict between a provision specified in this
Agreement, with a provision specified in any of the other Contract Documents, as defined in Section
1.15, this Agreement shall control. The City and the Contractor may amend this Section 1.14 as
provided by Section 15 herein.
The Contractor acknowledges and agrees that the City has no retained control over any of the
Work done pursuant to this Agreement, and that the City is expressly exempt from the retained
control exception as defined in the Restatement of Torts, Second, Section 414. This provision shall
survive completion, expiration, or termination of this Agreement.
1.15 The Contract Documents for this Project consist of:
a) This Agreement;
b) The City’s RFP/RFQ, and the plans, specifications, general conditions, drawings
addenda, and modifications thereto;
c) The Contractor’s response to the RFP/RFQ/Bid;
d) Other exhibits and schedules, if any, listed in this Agreement;
e) Amendments or Other Contract Documents, if any; and
f) Amendments/Modifications to this Agreement issued after execution thereof.
1.16 As a condition of receiving payment, Contractor must (i) be in compliance with the
Agreement, (ii) pay its employees prevailing wages when required by law (Examples of prevailing
wage categories include public works, printing, janitorial, window washing, building and grounds
services, site technician services, natural resource services, security guard and food services).
Contractor is responsible for contacting the Illinois Dept. of Labor 217-782-6206;
http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx to ensure compliance with
prevailing wage requirements), (iii) pay its suppliers and sub-contractors according to the terms of
their respective contracts, and (iv) provide lien waivers to the City upon request.
2 Standard Certifications
Contractor acknowledges and agrees that compliance with this section and each subsection
for the term of the Agreement is a material requirement and condition of this Agreement. By
executing this Agreement, Contractor certifies compliance with this section and each subsection and
is under a continuing obligation to remain in compliance and report any non-compliance.
This section, and each subsection, applies to sub-contractors used on this Agreement.
Contractor shall include these Standard Certifications in any sub-contract used in the performance of
the Agreement.
If this Agreement extends over multiple fiscal years, Contractor and its sub-contractors shall
confirm compliance with this section in the manner and format determined by the City by the date
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specified by the City and in no event later than January 1 of each year that this Agreement remains in
effect.
If the City determines that any certification in this section is not applicable to this Agreement,
it may be stricken, subject to sole approval by the City, without affecting the remaining subsections.
2.1 As part of each certification, Contractor acknowledges and agrees that should
Contractor or its sub-contractors provide false information, or fail to be or remain in compliance with
the Standard Certification requirements, one or more of the following sanctions will apply:
the Agreement may be void by operation of law,
the City may void the Agreement, and
Contractor and its sub-contractors may be subject to one or more of the following:
suspension, debarment, denial of payment, civil fine, or criminal penalty.
2.2 By signing this Agreement, the Contractor certifies that it has not been barred from
being awarded a contract with a unit of State or local Government as a result of bid rigging or bid
rotating or similar offense, nor has it made any admission of guilt of such conduct that is a matter of
public record. (720 ILCS 5/33 E-3, E-4).
2.3 In the event of the Contractor’s noncompliance with any provision of Section 1-12-5
of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant
may be declared non-responsible and therefore ineligible for future contracts or sub-contracts with
the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or
penalties may be imposed or remedies invoked as provided by statute or regulation.
2.4 During the term of this Agreement, the Contractor agrees as follows:
a) That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin
or ancestry, or age or physical or mental disabilities that do not impair ability to
work, and further that it will examine all job classifications to determine if minority
persons or women are underutilized and will take appropriate affirmative action to
rectify any such underutilization. Consultant shall comply with all requirements of
City of Evanston Code Section 1-12-5.
b) That, in all solicitations or advertisements for employees placed by it on its behalf, it
will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
2.5 The Contractor certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following
information:
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a) The illegality of sexual harassment;
b) The definition of sexual harassment under State law;
c) A description of sexual harassment utilizing examples;
d) The Contractor’s internal complaint process including penalties;
e) Legal recourse, investigation and complaint process available through the Illinois
Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
f) Protection against retaliation as provided to the Department of Human Rights.
2.6 In accordance with the Steel Products Procurement Act (30 ILCS 565), Contractor
certifies steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
2.7 Contractor certifies that it is properly formed and existing legal entity and as
applicable has obtained an assumed name certificate from the appropriate authority, or has registered
to conduct business in Illinois and is in good standing with the Illinois Secretary of State.
2.8 If Contractor, or any officer, director, partner, or other managerial agent of Contractor,
has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony
under the Illinois Securities Law of 1953, Contractor certifies at least five years have passed since
the date of the conviction.
2.9 Contractor certifies that if more favorable terms are granted by Contractor to any
similar governmental entity in any state in a contemporaneous agreement let under the same or
similar financial terms and circumstances for comparable supplies or services, the more favorable
terms will be applicable under this Agreement.
2.10 Contractor certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
2.11 The Contractor certifies that all Design Professionals performing the Work under this
Agreement will ensure that the Project shall be designed in conformance with the Americans with
Disabilities Act of 1990, 42 U.S.C. Section 12101, et seq., and all regulations promulgated
thereunder. Design Professional means any individual, sole proprietorship, firm, partnership, joint
venture, corporation, professional corporation, or other entity that offers services under the Illinois
Architecture Practice Act of 1989 (225 ILCS 305/), the Professional Engineering Practice Act of
1989 (225 ILCS 325/), the Structural Engineering Licensing Act of 1989 (225 ILCS 340/), or the
Illinois Professional Land Surveyor Act of 1989 (225 ILCS 330/).
2.12 The Contractor shall comply with all federal, state and local laws, statutes,
ordinances, rules, regulations, orders or other legal requirements now in force or which may be in
force during the term of this Agreement. The Contractor shall comply with the Illinois Human Rights
Act, 775 ILCS 5/1-101 et. seq, Title VII of the Civil Rights Act of 1964, and the Illinois Prevailing
Wage Act, 820 ILCS 130/0.01 et. seq.
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3 Additional Services/Change Orders
3.1 If the representative of the City responsible for the Project verbally requests the
Contractor to perform additional services, the Contractor shall confirm in writing that the services
have been requested and that such services are additional services. Failure of the City to respond to
the Contractor’s confirmation of said services within thirty (30) calendar days of receipt of the notice
shall be deemed a rejection of, and refusal to pay for the additional services. Contractor shall not
perform any additional services until City has confirmed approval of said additional services in
writing. If authorized in writing by the City, the Contractor shall furnish, or obtain from others,
additional services of the following types, which shall be paid for by the City as set forth in Section 9
of this Agreement:
a) Additional Services due to significant changes in scope of the Project or its design,
including, but not limited to, changes in size, complexity or character of construction,
or time delays for completion of work when such delays are beyond the control of the
Contractor;
b) Revisions of previously approved studies, reports, design documents, drawings or
specifications;
c) Preparation of detailed renderings, exhibits or scale models for the Project;
d) Investigations involving detailed consideration of operations, maintenance and
overhead expenses for the preparation of rate schedules, earnings and expense
statements, feasibility studies, appraisals and valuations, detailed quantity surveys of
material and labor, and material audits or inventories required for certification of
force account construction performed by the City;
e) Services not otherwise provided for in this Agreement.
3.2 The City may, upon written notice, and without invalidating this Agreement, require
changes resulting in the revision or abandonment of work already performed by the Contractor, or
require other elements of the work not originally contemplated and for which full compensation is
not provided in any portion of this Agreement. Any additional services, abandonment of services
which were authorized by the City, or changes in services directed by the City which result in the
revision of the scope of services provided for in Exhibits A and B that cause the total Compensation
due Contractor under this Agreement to exceed $25,000 or more, or increase or decrease the contract
duration by more than 30 days are subject to approval by the Evanston City Council. These actions
must be addressed either in a written Change Order or in a written amendment to this Agreement
approved by both parties.
3.3 Contractor acknowledges and agrees that the Public Works Construction Change
Order Act, 50 ILCS 525/1 et seq. shall apply to all Change Orders for the Project. It is expressly
understood and agreed to by Contractor that it shall not be entitled to any damages or Compensation
from the City on account of delay or suspension of all or any part of the Work. Contractor
acknowledges that delays are inherent in construction projects and Contractor assessed that risk and
fully included that risk assessment within its contract sum specified in its Response to the City’s
request for a proposal for this Project. The City shall not compensate Contractor for work that is
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more difficult than the contract sum specified in its Response would reflect. Delays to minor
portions of the Work will not be eligible for extensions of time.
Delays to the Project caused by labor disputes or strikes involving trades not directly related
to the Project, or involving trades not affecting the Project as a whole will not be eligible for an
extension of time.
The City will not grant an extension of time for a delay by the Contractor’s inability to obtain
materials unless the Contractor first furnishes to the City documentary proof. The proof must be
provided in a timely manner in accordance with the sequence of the Contractor’s operations and
accepted construction schedule.
In addition to any other changes requested by City (as described in Sections 3.1 and 3.2), the
Company shall be entitled to request (and the City may grant) Change Orders with respect to:
(a) The City-caused delays;
(b) Change in Law;
(c) Force Majeure Events.
The foregoing events shall entitle the Contractor to a change in the Compensation for this
Project, if the Contractor demonstrates that it will unavoidably incur reasonable costs as a result
thereof and the Contractor provides reasonable and detailed documentary support with respect to any
such price impact.
The parties agree to reasonably confer regarding any such disputes with respect to the
issuance of a Change Order.
Any payment for compensable delay will only be based upon actual costs excluding, without
limitation, what damages, if any, the Contractor may have reasonably avoided. The Contractor
understands that this is the sole basis for recovering delay damages and explicitly waives any right to
calculate daily damages for office overhead, profit, or other purported loss.
All Contractor Change Orders authorized under this Section 3 shall be made in writing. In
remitting a Change Order, the Contractor must first show in writing that:
(a) The work was outside the scope of this Agreement,
(b) The extra work was not made necessary due to any fault of Contractor;
(c) The circumstances said to necessitate the change in performance were not reasonably
foreseeable at the time the Agreement was signed;
(d) The change is germane to the original Agreement; and
(e) The Change Order is in the best interest of the City and authorized by law.
Any person who fails to first obtain the City’s written authorization for a Change Order
commits a Class 4 felony. The written determination and the written Change Order resulting from
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that determination shall be preserved in the contract's file which shall be open to the public for
inspection.
The City reserves all rights and causes of action, at law or equity, to seek redress
against entities or persons who violate the requirements of this Section 3. By initialing below,
Contractor hereby acknowledges that it is bound by this Section 3.
Contractor’s Initials: ___________
3.4 The Contractor is required to include the City of Evanston as a reference whenever
and wherever the Contractor provides references for similar projects for a period of one (1) year from
the date of Final Acceptance by the City of the Work for this Project.
4 Bonds
4.1 Before the Scheduled Construction Commencement Date, the Contractor is required
to furnish unconditional performance and payment bonds in the amount of 100% of the
Compensation as security for the faithful performance and completion of all the Contractor’s
obligations under the Contract Documents and covering the payment of all materials used in the
performance of this Agreement and for all labor and services performed under this Agreement. All
Bonds shall be issued on a form acceptable to the City. The bonds must be for the entire term of the
Agreement. Failure to provide these bonds shall constitute a breach of Contractor’s obligations under
this Agreement. Each surety providing the Bonds must have a Best’s rating not less than A/X and be
licensed in Illinois and shall be named in the current list of “Companies Holding Certificates of
Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as
published in Circular 570 as published in the Federal Register and available on the website of the
U.S. Department of the Treasury, Financial Management Service, at
www.fms.treas.gov/c570/c570.html. All Bonds signed by an agent must be accompanied by a
certified copy of his or her authority to act. It shall be the duty of the Contractor to advise the surety
or sureties of any Change Orders that result in an increase to the Compensation and to ensure that the
amounts of the Bonds are updated to reflect and cover any such increases throughout the course of
the Project. The cost of such Bonds shall be included within the Compensation.
4.2 If the surety behind any Bond furnished by the Contractor is declared bankrupt or
becomes insolvent or its right to do business is terminated in the State or it ceases to meet any of the
requirements of this Contract, the Contractor shall, within [5] five days thereafter, substitute another
Bond of equivalent value and surety, both of which must be acceptable to the City. In addition, no
further progress payments under the Agreement will be made by the City until the Contractor
complies with the provisions of this Agreement. The Contractor shall furnish to the City proof of any
required bonds and proof of required insurance as one of the conditions precedent to payment under
the Agreement. Upon the request of any person or entity appearing to be a potential beneficiary of
bonds covering payment or performance of obligations arising under the Contract, the Contractor
shall promptly furnish a copy of the bonds or authorize a copy to be furnished. All surety Bonds
provided for in this Section shall incorporate by reference this Agreement, and any language that may
be in any such surety Bond which conflicts with the provisions of this Agreement that define the
BP
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scope of the surety(‘s) duty(ies) shall be of no force and effect.
5 Liquidated Damages in the Event Contractor Fails to Complete the Work
5.1 The parties agree that failure of Contractor to timely complete the Work required by
this Agreement constitutes a default. The parties agree that this default will result in damage and
injury to City. The parties further agree, however, that actual damages incurred by City as result of
such default is difficult if not impossible to ascertain with any degree of certainty or accuracy.
Accordingly, the parties have negotiated and have agreed that for each calendar day after written
notice is delivered to Contractor and Contractor fails to cure such default, that Contractor will pay
City, as and for liquidated damages, and not as a penalty, the sum of seven hundred fifty dollars
($750) per day. Contractor shall reimburse the City for all costs, expenses and fees (including,
without limitation, attorneys’ fees), if any, paid by the City in connection with such written demand
by City. Contractor stipulates and agrees that the sums payable by Contractor under this Section are
reasonable under the circumstances existing as of the execution of this Agreement. This Section 5.1
is not intended to limit any direct damages that may be recoverable by City related to the Contractor's
failure to complete the Work in accordance with this Agreement. There shall be no early completion
bonus if the Work is completed before the substantial completion date. The City, at its option, may
withhold liquidated damages from progress payments payable to Contractor before the substantial
completion date.
6 The City’s Responsibilities
6.1 The City may evaluate the Contractor’s and any sub-contractor’s performance
(interim and final). Timeliness in meeting the Project schedule and the overall relationship with the
Contractor are factors that will be considered in the Contractor’s performance rating. An unfavorable
performance rating may be a factor when future assignments are being considered.
6.2 The City makes no representation or warranty of any nature whatsoever as to the
accuracy of information or documentation provided by the City to the Contractor which were
generated or provided by third parties.
7 Period of Service
7.1 The Contractor shall commence work on the Project after supplying the City with the
Contractor’s performance and payment bonds and all required insurance documents before starting
its Work on this Project. The City shall determine when the Contractor has completed the Work
required pursuant to this Agreement, and shall determine the date of Final Acceptance. Contractor
recognizes time is of the essence regarding its performance on this Project. Contractor shall continue
to perform its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
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7.2 Each phase of the project shall be completed in accordance with the activities outlined
in the City’s request Exhibit A. Project phases include:
8 Payment for Services and Reimbursements
8.1 Within the first five (5) business days of each month, the Contractor shall invoice the
City for Work completed during the previous month. The Contractor shall provide a detailed invoice
that relates invoiced items to the Contractor’s proposal in both quantity and unit cost. Any
discrepancies in the monthly invoice shall be promptly brought to the attention of the Contractor by
the City Project Manager and efforts shall be made to promptly resolve said discrepancies between
the City and Contractor. In the event the City and Contractor cannot resolve invoice discrepancies,
items in dispute will be removed from the invoice and the City shall approve the remainder of the
invoice. Payment will be made as soon as possible following the City Council meeting in which the
item appeared on the bills list, and in accordance with all applicable laws and rules of the City of
Evanston and the State of Illinois.
8.2 In the event of termination by the City of this Agreement pursuant to paragraph 9.1
after completion of any phase of the basic services, fees due the Contractor for services rendered
through such phase shall constitute final payment for such services, and no further fees shall be due
to the Contractor. In the event of such termination by the City during any phase of the basic services,
the Contractor shall be paid for services rendered on the basis of the proportion of work completed
on the phase to date of termination.
8.3 The City shall have the right to withhold payment to the Contractor due to the quality
of a portion or all of the work performed hereunder which is not in accordance with the requirements
of this Agreement, or which is unsatisfactory, or is due to the Contractor’s failure or refusal to
perform any of its obligations hereunder. Compensation in excess of the total contract amount
specified in this Agreement will not be allowed unless justified in the City’s sole judgment and
authorized in advance as provided for in Section 3 of this Agreement. Compensation for improper
performance by the Contractor is disallowed.
8.4 Upon completion of the Work performed by the Contractor, prior to the submission of
a request for final payment, the City and Contractor shall perform a final acceptance test and review
of the Work performed and/or equipment installed pursuant to the Agreement. A punch list of items
outstanding will be jointly developed by the City and Contractor. In addition, the Contractor shall
submit drawings of record for the Project for the City to approve. The Contractor shall promptly
resolve all punch list items to the satisfaction of the City, and shall transmit to the City in writing
confirmation that all punch list items have been resolved. The City will review, and the Contractor
shall modify, as necessary, any drawings of record to the satisfaction of the City. Punch list items and
drawings of record must be approved by the City prior to the Contractor submitting its final invoice
for payment.
8.5 The Contractor shall submit an Affidavit and a final waiver of its lien, and all final
waivers of liens of any sub-contractors, suppliers, and sub-sub-contractors, if applicable, with its
final invoice, stating that all obligations incurred in performance of the professional services have
been paid in full. The Affidavit will also include a statement stating that the professional services
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were performed in compliance with the terms of the Agreement. The Affidavit and all final lien
waivers shall be on a form acceptable to the City.
8.6 All Project invoices shall be sent to:
Shane Cary
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
with a copy to:
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
9 Notice and Cure/Termination
9.1 In furtherance of Contractor’s Work on this Project, the City and the Contractor agree
that the following Notice and Cure provision in this Section 9.1 shall apply during the duration of
Contractor’s work on this Project, in addition to the reserved rights of the City enumerated in this
Agreement as follows:
5.1 Liquidated Damages;
8.3 City’s right to withhold payment;
16.2 Contractor’s duty to revise and correct errors; and
16.3 Contractor’s duty to respond to City’s notice of errors and omissions.
The City may notify Contractor of its intent to terminate this Agreement within (7) seven calendar
days of issuance by the City of written notice to Contractor’s Project Manager regarding defects in
the Project or in Contractor’s Work. The City shall specify any such nonconforming Work or defects
in the Project in its notice to Contractor under this Section 9.1. Contractor will have the opportunity
to cure the non-conforming Work within (7) seven calendar days after receipt of the written notice
issued by the City. All such curative work done shall be performed and completed to the City’s
satisfaction. Nothing in this Section 9.1 shall otherwise affect the City’s right to exercise its rights in
Section 9.2.
9.2 The City shall have the right to terminate this Agreement upon fifteen (15) days
written notice for any reason. Mailing of such notice shall be equivalent to personal notice and shall
be deemed to have been given at the time of receipt.
Payments made by the City pursuant to this Agreement are subject to sufficient
appropriations made by the City of Evanston City Council. In the event of termination resulting
from non-appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required.
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9.3 Within thirty (30) days of termination of this Agreement, the Contractor shall turn
over to the City any documents, drafts, and materials, including but not limited to, outstanding work
product, data, studies, test results, source documents, AutoCAD Version 2007, ArcView, PDF,
Word, Excel spreadsheets, technical specifications and calculations, and any other such items
specifically identified by the City related to the Work herein. Upon receipt of said items, the
Contractor shall be paid for labor and expenses incurred to the date of termination as provided in
Section 8.2. This Agreement is subject to termination by either party if either party is restrained by a
state or federal court of competent jurisdiction from performing the provisions of this Agreement.
Upon such termination, the liabilities of the parties to this Agreement shall cease, but they shall not
be relieved of the duty to perform their obligations through the date of termination. No lien shall be
filed by the Contractor in the event of a termination of this Agreement by the City.
9.4 If, because of death or any other occurrence, including, but not limited to, Contractor
becoming insolvent, it becomes impossible for any principal or principals of the Contractor to render
the services set forth in this Agreement, neither the Contractor, nor its surviving principals shall be
relieved of their obligations to complete the professional services. However, in the event of such an
occurrence, the City at its own option may terminate this Agreement if it is not furnished evidence
that competent professional services can still be furnished as scheduled.
9.5 In the event of an emergency or threat to the life, safety or welfare of the citizens of
the City, the City shall have the right to terminate this Agreement without prior written notice.
10 Insurance
10.1 The Contractor shall, at its own expense, secure and maintain in effect throughout the
duration of this contract, insurance against claims for injuries to persons or damages to property
which may arise from or in connection with the performance of the Work hereunder by the
Contractor, its agents, representatives, employees or sub-contractors. Contractor acknowledges and
agrees that if it fails to comply with all requirements of this Section 10, the City may void the
Agreement.
The Contractor must give to the City Certificates of Insurance identifying the City to be an
Additional Insured for all Work done pursuant to this Agreement before City staff recommends
award of the contract to City Council. Any limitations or modifications on the Certificate(s) of
Insurance issued to the City in compliance with this Section that conflict with the provisions of this
Section 10 shall have no force and effect.
After award of the Contract to Contractor (contracts over $500,000 in value or if the project
is deemed high risk) the Contractor shall give the City a certified copy (ies) of the insurance policy
(ies) evidencing the amounts set forth in Section 10.2, and copies of the Additional Insured
endorsement to such policy (ies) which name the City as an Additional Insured for all Work done
pursuant to this Agreement before Contractor does any Work pursuant to this Agreement.
Contractor’s certificate of insurance shall contain a provision that the coverage afforded under the
policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered
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or registered mail) to the City. Contractor shall promptly forward new certificate(s) of insurance
evidencing the coverage(s) required herein upon annual renewal of the subject policies.
The policies and the Additional Insured endorsement must be delivered to the City within
two (2) weeks of the request. All insurance policies shall be written with insurance companies
licensed or authorized to do business in the State of Illinois and having a rating of not less than A-VII
according to the A.M. Best Company. Should any of the insurance policies be canceled before the
expiration date, the issuing company will mail thirty (30) days written notice to the City. The
Contractor shall require and verify that all sub-contractors maintain insurance meeting all of the
requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the City. At
the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor
shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
10.2 Contractor shall carry and maintain at its own cost with such companies as are
reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the
requirements set forth below) during the term of this Agreement, for damages caused or contributed
to by Contractor, and insuring Contractor against claims which may arise out of or result from
Contractor’s performance or failure to perform the Services hereunder:
a) Worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least five hundred thousand dollars ($500,000);
b) Comprehensive general liability coverage which designates the City as an additional
insured for not less than three million dollars ($3,000,000) combined single limit for
bodily injury, death and property damage, per occurrence;
c) Comprehensive automobile liability insurance covering owned, non-owned, and
leased vehicles for not less than one million dollars ($1,000,000) combined single
limit for bodily injury, death, or property damage, per occurrence; and
Contractor understands that the acceptance of Certificates of Insurance, policies, and any
other documents by the City in no way releases the Contractor and its sub-contractors from the
requirements set forth herein.
Contractor expressly agrees to waive its rights, benefits and entitlements under the “Other
Insurance” clause of its commercial general liability insurance policy as respects the City.
Contractor expressly agrees that its insurance coverage is required to be primary by this Agreement,
that its insurance coverage shall be on a primary and non-contributory basis, and that it and its
insurance carrier are estopped from denying such coverage is primary. In the event Contractor fails to
purchase or procure insurance as required above, the parties expressly agree that Contractor shall be
in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy, or reimbursement, at law or in equity, against Contractor.
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11 Indemnification
11.1 The Contractor shall defend, indemnify and hold harmless the City and its officers,
elected and appointed officials, agents, and employees from any and all liability, losses, or damages
as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not
limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Contractor or Contractor’s
sub-contractors, employees, agents or sub-contractors during the performance of this Agreement.
Such indemnification shall not be limited by reason of the enumeration of any insurance coverage
herein provided. This provision shall survive completion, expiration, or termination of this
Agreement.
11.2 Nothing contained herein shall be construed as prohibiting the City, or its officers,
agents, or employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Contractor shall be liable for the
costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein
shall be construed as a limitation or waiver of defenses available to the City and employees and
agents, including but not limited to the Illinois Local Governmental and Governmental Employees
Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the CityCorporation Counsel’s option, Contractor must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its
option, to participate, at its own cost, in the defense of any suit, without relieving Contractor of any
of its obligations under this Agreement. Any settlement of any claim or suit related to this Project by
Contractor must be made only with the prior written consent of the City Corporation Counsel, if the
settlement requires any action on the part of the City.
To the extent permissible by law, Contractor waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including any
claim by any employee of Contractor that may be subject to the Illinois Workers Compensation Act,
820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to,
Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive
any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois
Pension Code or any other statute.
11.3 The Contractor shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission, neglect, or
misconduct in the performance of its Work or its sub-contractors’ work. Acceptance of the work by
the City will not relieve the Contractor of the responsibility for subsequent correction of any such
error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom.
11.4 All provisions of this Section 11 shall survive completion, expiration, or termination
of this Agreement.
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12 Drawings and Documents
12.1 Any drawings, survey data, reports, studies, specifications, estimates, maps, plans,
computations, and other documents required to be prepared by the Contractor for the Project shall be
considered Works for Hire and the sole property of the City.
12.2 The Contractor and its sub-contractor shall maintain for a minimum of three (3) years
after the completion of this Agreement, or for three (3) years after the termination of this Agreement,
whichever comes later, adequate books, records and supporting documents to verify the amounts,
recipients and uses of all disbursements of funds passing in conjunction with the Agreement. The
Agreement and all books, records and supporting documents related to the Agreement shall be
available for review and audit by the City and the federal funding entity, if applicable, and the
Contractor agrees to cooperate fully with any audit conducted by the City and to provide full access
to all materials. Failure to maintain the books, records and supporting documents required by this
Subsection shall establish a presumption in favor of the City for recovery of any funds paid by the
City under the Agreement for which adequate books, records, and supporting documentation are not
available to support their purported disbursement.
13 Successors and Assigns
13.1 The City and the Contractor each bind themselves and their partners, successors,
executors, administrators, and assigns to the other party of the Agreement and to the partners,
successors, executors, administrators, and assigns of such other party in respect to all covenants of
this Agreement. Neither the City nor the Contractor shall assign, sublet, or transfer its interest in this
Agreement without the written consent of the other. Nothing herein shall be construed as creating
any personal liability on the part of any officer or agent of any public body, which may be a party
hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the
City and the Contractor.
14 Force Majeure
14.1 Whenever a period of time is provided for in this Agreement for the Contractor or the
City to do or perform any act or obligation, neither party shall be liable for any delays or inability to
perform if such delay is due to a cause beyond its control and without its fault or negligence
including, without limitation:
a) Acts of nature;
b) Acts or failure to act on the part of any governmental authority other than the City or
Contractor, including, but not limited to, enactment of laws, rules, regulations, codes
or ordinances subsequent to the date of this Agreement;
c) Acts or war;
d) Acts of civil or military authority;
e) Embargoes;
f) Work stoppages, strikes, lockouts, or labor disputes;
g) Public disorders, civil violence, or disobedience;
h) Riots, blockades, sabotage, insurrection, or rebellion;
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i) Epidemics or pandemics;
j) Terrorist acts;
k) Fires or explosions;
l) Nuclear accidents;
m) Earthquakes, floods, hurricanes, tornadoes, or other similar calamities;
n) Major environmental disturbances; or
o) Vandalism.
If a delay is caused by any of the force majeure circumstances set forth above, the time period
shall be extended for only the actual amount of time said party is so delayed. Further, either party
claiming a delay due to an event of force majeure shall give the other party written notice of such
event within three (3) business days of its occurrence or it shall be deemed to be waived.
15 Amendments and Modifications
15.1 Except as otherwise provided herein, the nature and scope of Work specified in this
Agreement may only be modified by a written Change Order, or a written amendment to this
Agreement, approved by both parties. This Agreement may be modified or amended from time to
time provided, however, that no such amendment or modifications shall be effective unless reduced
to writing and duly authorized and signed by the authorized representatives of the parties.
16 Standard of Care & Warranty
16.1 The Contractor shall perform all of the provisions of this Agreement to the
satisfaction of the City. The City shall base its determination of the Contractor’s fulfillment of the
scope of the work in accordance with generally accepted professional standards applicable to the
Work for this Project. The Contractor shall perform all of the provisions of this Agreement with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing
under similar conditions.
16.2 The Contractor shall be responsible for the accuracy of its professional services under
this Agreement and shall promptly make revisions or corrections resulting from its errors, omissions,
or negligent acts without additional compensation. The City’s acceptance of any of the Contractor’s
professional services shall not relieve the Contractor of its responsibility to subsequently correct any
such errors or omissions. If a Contractor has provided the City with specifications for this Project
which are determined to be incorrect or which require revision during the solicitation process
(including but not limited to Requests for Proposals, Requests for Qualifications, or bids), the
Contractor shall make such corrections or revisions to the specifications at no cost to the City.
Further, upon receipt of an invoice from the City, the Contractor shall promptly reimburse the City
for the reasonable costs associated with the preparation and dissemination of said corrections or
revisions to appropriate parties, including but not limited to preparation of the corrected or revised
documents, and printing and distribution costs.
16.3 During the pendency of its Work on this Project, the Contractor shall respond to the
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City’s notice of any errors or omissions within twenty-four (24) hours. The Contractor shall be
required to promptly visit the Project site(s) if directed to by the City.
16.4 The Contractor shall comply with all federal, state, and local statutes, regulations,
rules, ordinances, judicial decisions, and administrative rulings applicable to its performance under
this Agreement.
16.5 Contractor guarantees and warrants to the City that:
a) All materials and equipment furnished under this Agreement shall be of good quality
and new, unless otherwise required or permitted by the Contract Documents;
b) The Work of this Agreement shall be free from defects which are not inherent in the
quality required; and
c) The Work shall comply with the requirements set forth in the Contract Documents.
This warranty and guarantee shall be for a period of one (1) year from the date of completion
and Final Acceptance of the Work by the City, or as otherwise provided in the Contract Documents.
If, within the one year warranty period, after the Contractor has received a final payment
under this Agreement, any of the Work is found to be not be in accordance with the requirements of
this Agreement, or where defects in materials or workmanship may appear, or be in need of repair,
the Contractor shall correct non-conforming and/or defective work or materials promptly after
receipt of written notice from the City. Contractor shall immediately at its own expense repair,
replace, restore, or rebuild any such Work. This remedy is in addition to any other legal or equitable
remedies the City may have under this Agreement or the law.
This guarantee and warranty shall not relieve Contractor of liability for latent defects, and
shall be in addition to the City’s rights under the law or other guarantees or warranties, express or
implied.
16.6 The provisions of this Section 16 shall survive the completion, expiration or
termination of this Agreement.
17 Savings Clause
17.1 If any provision of this Agreement, or the application of such provision, shall be
rendered or declared invalid by a court of competent jurisdiction, or by reason of its requiring any
steps, actions, or results, the remaining parts or portions of this Agreement shall remain in full force
and effect.
18 Non-Waiver of Rights
18.1 No failure or delay by the City to exercise any power given to it hereunder or to insist
upon strict compliance by Contractor with its obligations hereunder, nor any payment made by the
City under this Agreement, shall constitute a waiver of the City’s right to demand strict compliance
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with the terms hereof, unless such waiver is in writing and signed by the City.
19 Entire Agreement
19.1 This Agreement sets forth all the covenants, conditions and promises between the
parties with regard to the subject matter set forth herein. There are no covenants, promises,
agreements, conditions or understandings between the parties, either oral or written, other than those
contained in this Agreement. This Agreement has been negotiated and entered into by each party
with the opportunity to consult with its counsel regarding the terms therein. No portion of the
Agreement shall be construed against a party due to the fact that one party drafted that particular
portion as the rule of contra proferentem shall not apply.
20 Governing Law
20.1 This Agreement shall be construed in accordance with and subject to the laws and
rules of the City of Evanston and the State of Illinois both as to interpretation and performance.
Venue for any action arising out of or due to this Agreement shall be in Cook County, Illinois. The
City shall not enter into binding arbitration to resolve any dispute related to this Agreement. The
City does not waive tort immunity by entering into this Agreement.
21 Ownership of Contract Documents
21.1 Contractor is specifically prohibited from using in any form or medium, the name or
logo of the City for public advertisement, unless expressly granted written permission by the City.
Submission or distribution of documents to meet official regulatory requirements or for similar
purposes in connection with this Project is not to be construed as publication in derogation of the
City’s reserved rights.
22 Notice
22.1 Any notice required to be given by this Agreement shall be deemed sufficient if made
in writing and sent by certified mail, return receipt requested, or by personal service, to the persons
and addresses indicated below or to such other addresses as either party hereto shall notify the other
party of in writing pursuant to the provisions of this Subsection:
Shane Cary
City of Evanston Project Manager, Elevator Shaft Repair
2100 Ridge Avenue
Evanston, Illinois 60201
if to the Contractor:
_______________________________
_______________________________
_______________________________
Constantine Fourlas
StruxC-MC, LLC
2300 W Diversey Ave, Chicago, IL 60647
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22.2 Mailing of such notice as and when provided above shall be equivalent to personal
notice and shall be deemed to have been given at the time of mailing.
23 Severability
23.1 Except as otherwise provided herein, the invalidity or unenforceability of any
particular provision, or part thereof, of this Agreement shall not affect the other provisions, and this
Agreement shall continue in all respects as if such invalid or unenforceable provision had not been
contained herein.
24 Execution of Agreement
24.1 This Agreement shall be signed last by the City Manager.
25 Counterparts
25.1 For convenience, this Agreement may be executed in any number of counterparts,
each of which shall be deemed to be an original.
26 Authorizations
26.1 The Contractor’s authorized representatives who have executed this Agreement
warrant that they have been lawfully authorized by the Contractor’s board of directors or its bylaws
to execute this Agreement on its behalf. The City Manager affirms that he/she has been lawfully
authorized to execute this Agreement. The Contractor and the City shall deliver upon request to each
other copies of all articles of incorporation, bylaws, resolutions, ordinances, or other documents
which evidence their legal authority to execute this Agreement on behalf of their respective parties.
27 Time of Essence
27.1 Time is of the essence with respect to each provision hereof in which time is a factor.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by
their duly authorized representatives. The effective date of this Agreement will be the date this
Agreement is signed by the City Manager.
CONTRACTOR
By: _______________________________
Name: _______________________________
Its: _______________________________
Date: _____________
CITY OF EVANSTON
By: __________________________________
Luke Stowe
Its: City Manager Date: ______________
Approved as to form:
By: __________________________________
Nicholas Cummings
Its: Corporation Counsel
Bahubali K Patel
Project Manager
5/2/23
____________
_________________
Alexandra Ruggie
Deputy City Attorney
05 / 03 / 2023
Doc ID: 868812f2a4d0208e6abf2dc0bbf9b019f7eaf754Page 29 of 34
A10.Page 321 of 629
STRUXC-MC
2300 W. Diversey Ave. Chicago, Il 60647
Ph: (773)598-8698 F: (773)598-4780
April 28, 2023
Rev. May 1, 2023
Shane Cary
City of Evanston
2100 Ridge Ave.
Evanston, IL 60201
Via email: scary@cityofevanston.org
RE: Demo and Rebuild Elevator Shaft Wall @ Police/Fire Headquarters
1454 Elmwood Ave.,
Evanston, IL 60201
PROJECT DESCRIPTION
The existing CMU masonry walls of the elevator shaft has been failed and are required to demo and
rebuild. On Thursday 27th we visited the site to review the damaged area and project understanding.
Based on our site visit and preliminary scope we propose to provide all insurance, labor, materials, and
equipment to complete the following scope of work:
SCOPE OF WORK
1. Meet with the Owner’s representative for a preconstruction conference to review the project in
detail and coordinate work.
2. Provide and periodically update project schedules as necessary.
3. Coordinate with the elevator company on a daily basis to schedule the work.
4. Provide all necessary temporary barricades, signage, and protection around the construction area
as required.
5. Carefully demo and haul away existing CMU masonry elevator shaft walls
6. Construct a new reinforced CMU masonry wall and install elevator inserts.
7. We proposed to complete all work from the top of the elevator cab.
8. It is understood that we are performing only typical masonry repair services.
9. Perform Q/A Q/C and punch lists for final approval by Owner/Project manager.
COMPENSATION
All work will be done in a neat and professional manner in conformance with American Concrete Institute
(ACI530) standards and local codes. All debris will be removed from the job site. We warranty all work
for a period of one (1) year from the date of final completion. Work to be completed on a time and
material basis at a cost of $5,000/day (4man crew & foreman) + Material with 15% markup for a sum not
to exceed One Hundred Ninety Thousand Dollars ($190,000.00).
Doc ID: 868812f2a4d0208e6abf2dc0bbf9b019f7eaf754Page 30 of 34
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Page 2 of 2
EXCLUSIONS
Any Permit
Disconnect or reinstallation any MEP
Remove or repair any finishes
Elevator operator
ALTERNATE
Alternate#1: Provide performance or payment bond.
Add: S3,800.00
We carry $10 Million in liability insurance.
Thank you again for this opportunity. We look forward to working with you to successfully complete this
project.
Sincerely,
STRUXCMC, LLC.
BAHUBALI PATEL
Masonry/Concrete Contractor – Class A License No. MC5952
Accepted by: Print Name/Title
Signature Date
Doc ID: 868812f2a4d0208e6abf2dc0bbf9b019f7eaf754Page 31 of 34
A10.Page 323 of 629
STRUXC-MC
2300 W. Diversey Ave. Chicago, Il 60647
Ph: (773)598-8698 F: (773)598-4780
April 28, 2023
Rev. May 1, 2023
Shane Cary
City of Evanston
2100 Ridge Ave.
Evanston, IL 60201
Via email: scary@cityofevanston.org
RE: Demo and Rebuild Elevator Shaft Wall @ Police/Fire Headquarters
1454 Elmwood Ave.,
Evanston, IL 60201
PROJECT DESCRIPTION
The existing CMU masonry walls of the elevator shaft has been failed and are required to demo and
rebuild. On Thursday 27th we visited the site to review the damaged area and project understanding.
Based on our site visit and preliminary scope we propose to provide all insurance, labor, materials, and
equipment to complete the following scope of work:
SCOPE OF WORK
1. Meet with the Owner’s representative for a preconstruction conference to review the project in
detail and coordinate work.
2. Provide and periodically update project schedules as necessary.
3. Coordinate with the elevator company on a daily basis to schedule the work.
4. Provide all necessary temporary barricades, signage, and protection around the construction area
as required.
5. Carefully demo and haul away existing CMU masonry elevator shaft walls
6. Construct a new reinforced CMU masonry wall and install elevator inserts.
7. We proposed to complete all work from the top of the elevator cab.
8. It is understood that we are performing only typical masonry repair services.
9. Perform Q/A Q/C and punch lists for final approval by Owner/Project manager.
COMPENSATION
All work will be done in a neat and professional manner in conformance with American Concrete Institute
(ACI530) standards and local codes. All debris will be removed from the job site. We warranty all work
for a period of one (1) year from the date of final completion. Work to be completed on a time and
material basis at a cost of $5,000/day (4man crew & foreman) + Material with 15% markup for a sum not
to exceed One Hundred Ninety Thousand Dollars ($190,000.00).
Doc ID: 868812f2a4d0208e6abf2dc0bbf9b019f7eaf754Page 32 of 34
A10.Page 324 of 629
Page 2 of 2
EXCLUSIONS
Any Permit
Disconnect or reinstallation any MEP
Remove or repair any finishes
Elevator operator
ALTERNATE
Alternate#1: Provide performance or payment bond.
Add: S3,800.00
We carry $10 Million in liability insurance.
Thank you again for this opportunity. We look forward to working with you to successfully complete this
project.
Sincerely,
STRUXCMC, LLC.
BAHUBALI PATEL
Masonry/Concrete Contractor – Class A License No. MC5952
Accepted by: Print Name/Title
Signature Date
Doc ID: 868812f2a4d0208e6abf2dc0bbf9b019f7eaf754Page 33 of 34
A10.Page 325 of 629
Contract with STRUXC-MC, LLC for the Police/Fire...
Memo - Emer...MC (1).docx and 2 others
868812f2a4d0208e6abf2dc0bbf9b019f7eaf754
MM / DD / YYYY
Signed
05 / 03 / 2023
16:18:45 UTC-5
Sent for signature to Alexandra Ruggie
(aruggie@cityofevanston.org) and Luke Stowe
(lstowe@cityofevanston.org) from lthomas@cityofevanston.org
IP: 66.158.65.76
05 / 03 / 2023
16:31:59 UTC-5
Viewed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 174.194.106.175
05 / 03 / 2023
16:32:20 UTC-5
Signed by Alexandra Ruggie (aruggie@cityofevanston.org)
IP: 174.194.106.175
05 / 03 / 2023
16:44:51 UTC-5
Viewed by Luke Stowe (lstowe@cityofevanston.org)
IP: 73.22.112.51
05 / 03 / 2023
16:45:09 UTC-5
Signed by Luke Stowe (lstowe@cityofevanston.org)
IP: 73.22.112.51
The document has been completed.05 / 03 / 2023
16:45:09 UTC-5
Page 34 of 34
A10.Page 326 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Resolution 33-R-23, Authorizing the City Manager to Enter Into a Lease
Renewal with the Metropolitan Water Reclamation District of Greater
Chicago at the East End of Twiggs Park
Date: May 8, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 33-R-23, authorizing the City Manager
to enter into a lease renewal with the Metropolitan Water Reclamation District of Greater
Chicago at the east end of Twiggs Park.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
The City of Evanston currently leases a number of MWRD parcels along the North Shore
Channel, including several at Twiggs Park. In 2022, the City started planning for a new skate
park at this location. On July 8, 2022, the City received a $400,000 grant in support of the
project from the Illinois Department of Natural Resources (IDNR) through their Open Space
and Land Acquisition Development (OSLAD) grant program.
The IDNR’s grant agreement requires that the City maintain the project boundary for outdoor
public recreation for a period of 20 years. The current MWRD lease agreement for the area
where the skate park is proposed expires on April 30, 2036, and thus needs to be renewed to
meet this requirement. Working with the MWRD’s legal office, a lease renewal has been
developed that extends the leasing period until April 5, 2053. This lease extension was
approved by MWRD’s Board of Commissioners on April 6, 2023. Staff recommends approval
A11.Page 327 of 629
of this lease extension as it will meet the IDNR’s grant requirements and ensures the east end
of Twiggs Park remains open for outdoor public recreation for the next 30 years.
Attachments:
Resolution 33-R-23
L-278 Evanston Lease Agreement 2023 - unsigned
Twiggs - MWRD boundary sketch
Page 2 of 50
A11.Page 328 of 629
4/24/2023
33-R-23
A RESOLUTION
Authorizing the City Manager to Enter
Into A Lease Renewal with the Metropolitan Water Reclamation
District of Greater Chicago
at the East End of Twiggs Park
WHEREAS, the City of Evanston currently leases property located south of the
North Shore Channel of the Chicago River between Green Bay Road and Dewey Avenue
(the “Premises”) from the Metropolitan Water Reclamation District of Greater Chicago
(“MWRD”); and
WHEREAS, the lease agreement between the City of Evanston and the MWRD for
the Premises currently expires on April 30, 2036; and
WHEREAS, the City received an Open Space and Land Acquisition Development
(“OSLAD”) Grant from the Illinois Department of Natural Resources (“IDNR”) on July 8,
2022 to construct a new skate park; and
WHEREAS, the IDNR’s grant agreement requires that the City of Evanston
maintain the Premises for outdoor public recreation for a period of 20 years; and
WHEREAS, the existing lease agreement expires in 13 years thus requiring a
longer lease to meet the IDNR’s requirements; and
WHEREAS, the Premises provides natural and recreational benefits to the
residents of Evanston; and
Page 3 of 50
A11.Page 329 of 629
33-R-23
-2-
WHEREAS, the parties agree that it would be beneficial to continue the leasing
arrangement between the parties; and
WHEREAS, the City Council has determined that the best interest of the City would
be served by renewing said lease on the property,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council hereby adopts the foregoing recitals as its findings,
as if set forth fully herein.
SECTION 2: The City Manager is hereby authorized to sign the “Lease
Agreement,” attached hereto as Exhibit 1 and incorporated herein by reference.
SECTION 3: The City Manager is hereby authorized and directed to negotiate any
additional conditions of the Lease Agreement as he may determine to be in the best
interests of the City and in a form acceptable to Corporation Counsel.
SECTION 4: This Resolution shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 50
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33-R-23
-3-
Page 5 of 50
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33-R-23
-4-
EXHIBIT 1
Page 6 of 50
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DOCUMENT PREPARED BY AND AFTER
RECORDING, RETURN TO:
Metropolitan Water Reclamation District
Of Greater Chicago
Law Department/Real Estate Division
100 E. Erie St.
Chicago, IL 60611
Attn: Brendan J. Dailey,
Principal Attorney
P.I.N.s:
10-12-410-004-8001
10-12-415-001-0000
10-12-415-008-0000
This space reserved for recorder’s use only.
REV. 3-4-21
LEASE AGREEMENT
(Governmental Form)
THIS INDENTURE, made this 6th day of April 2023, by and between the MET-
ROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO, a body corpo-
rate and politic organized and existing under the laws of the State of Illinois, with
principal offices at 100 East Erie Street, Chicago, Illinois 60611 (hereinafter desig-
nated “District” or “Lessor”), and the City of Evanston, a local municipality organized
and existing under the laws of the State of Illinois, with principal offices at 2100 Ridge
Avenue, Evanston, IL 60201, Illinois (hereinafter designated “Lessee”).
WITNESSETH THAT:
ARTICLE ONE
1.01 PREMISES LEASED
Lessor, for and in consideration of the rents hereinafter reserved and of the
covenants and agreements hereinafter contained, does hereby demise and lease unto
said Lessee all of the Demised Premises legally described and depicted in the plat of
survey in Exhibit “A” which is attached hereto and made a part hereof, located in the
County of Cook and State of Illinois for those purposes, as more specifically described
in Article Three, Paragraph 3.07 hereof, pursuant to 70 ILCS 2605/8 and 8c, consist-
ing of approximately 2.1 acres located at 2222 Green Bay Road in Evanston, Illinois,
commonly known as North Shore Channel Parcels 2.12 and 2.13. An aerial photograph
generally depicting the boundaries of the Demised Premises is attached hereto as
Exhibit “B”.
Page 7 of 50
A11.Page 333 of 629
2
For the purposes of this Lease, the terms “Leased Premises, Leasehold Prem-
ises, Demised Premises,” or similar terms may be used interchangeably, and shall be
used synonymously to mean the real property which is the subject hereof and any
improvements located thereon at the time of leasing or placed thereon by Lessee dur-
ing the term of this Lease.
1.02 TERM OF LEASE
The term of this Lease is thirty (30) years, beginning on April 6th, 2023, and
ending on the April 5th, 2053, unless said term shall end sooner under the provisions
hereof.
ANYTHING CONTAINED IN THIS LEASE TO THE CONTRARY NOTWITHSTAND-
ING, THIS LEASE IS TERMINABLE BY LESSOR IN ACCORDANCE WITH SERVICE UPON
LESSEE OF A ONE-YEAR NOTICE TO TERMINATE AFTER DETERMINATION BY THE
BOARD OF COMMISSIONERS AND EXECUTIVE DIRECTOR OF LESSOR THAT THE DE-
MISED PREMISES (OR PART THEREOF) HAS BECOME ESSENTIAL TO THE CORPORATE
PURPOSES OF LESSOR. IN SUCH EVENT, ANY RENT DUE SHALL BE ABATED IN DIRECT
PROPORTION TO THE AREA RECOVERED HEREUNDER AS COMPARED TO THE AREA
OF THE ORIGINAL LEASEHOLD.
The parties hereto agree that the existing lease agreement between the parties
pertaining to the Demised Premises, dated April 6, 2006, is hereby terminated as of
the date this lease agreement becomes effective. The Lessor and Lessee's rights and
obligations with respect to the Demised Premises arising or accruing after the com-
mencement of the lease term shall be as set forth in this Lease.
1.03 LEASE EXECUTED BY LESSOR WITHOUT WARRANTIES
It is expressly covenanted and agreed by the parties hereto that Lessor exe-
cutes and delivers this Lease without representation or warranties concerning Les-
sor’s title to the Demised Premises and authority to execute this Lease, the size of the
Demised Premises, the useable areas of the Demised Premises, and building and zon-
ing laws affecting the Demised Premises. Lessee has examined the title to the De-
mised Premises and Lessor’s authority to enter into this Lease, the size of the Demised
Premises, and the useable areas of the Demised Premises, and is satisfied therewith.
Lessee has further examined the building and zoning laws concerning the Demised
Premises and is satisfied that it may construct the improvements which are hereinaf-
ter set forth in Section 6.01 of this Lease and that said Lessee may use the Demised
Premises in accordance with the uses set forth in Section 3.07 of this Lease:
A. In the event on the date hereof or any time hereafter, the building
and zoning laws do not permit the use set forth in Section 3.07
hereof or the construction set forth in Section 6.01 hereof, Lessee
agrees, at its own expense within one (1) year of the date of this
Page 8 of 50
A11.Page 334 of 629
3
Lease, to take such action as may be necessary to obtain such zon-
ing change and building permits;
B. The failure of Lessee to obtain such zoning change as may be nec-
essary and/or such building permit within one (1) year of the date
of this Lease, shall be cause for immediate cancellation of this
Lease, at the option of Lessor, provided, however, in this event,
all rents due or coming due hereunder shall abate as of the date
of the cancellation of this Lease pursuant to this subsection.
1.04 EFFECT OF CONDEMNATION OF DEMISED PREMISES
It is expressly covenanted by the parties hereto that in the event of any con-
demnation of the Demised Premises herein leased, or any part thereof, the entire
condemnation award shall be the sole property of Lessor, except for the actual value
of the improvements made by Lessee during this Lease as of the date of the final
judgment order in said condemnation proceedings; that Lessee shall be entitled only
to a decrease in the rent reserved by percentage in relation to the whole tract to the
part taken; and in the event the whole tract is taken or so much of the tract is taken
as to prohibit the operation or use of the Demised Premises by Lessee for the purpose
set forth in Section 3.07 hereof on the portion remaining impracticable, Lessee shall
be entitled to the cancellation of this Lease.
ARTICLE TWO
2.01 RENT AND ADDITIONAL COMPENSATION
Lessee covenants and agrees, in consideration of the leasing of the Demised
Premises aforesaid, to pay to Lessor as rent for the said Demised Premises:
A. Lessee covenants and agrees, in consideration of the leasing of
the Demised Premises aforesaid, to pay to Lessor, as rent for the
Demised Premises, a one-time fee in the amount of Ten and
No/100 Dollars ($10.00), payable upon the execution of this
Lease Agreement.
B. ADDITIONAL COMPENSATION -- (NON-RENT):
(1) Cash: In addition to the foregoing cash rent to be
paid by Lessee to Lessor, Lessee shall pay in cash to
Lessor 25 percent (25%) of the gross revenues gen-
erated by Lessee’s use of or activities on the Demised
Premises.
On each anniversary of the effective date of this
Lease, Lessee shall furnish to Lessor an audited and
Page 9 of 50
A11.Page 335 of 629
4
certified statement of all items of income attributa-
ble to Lessee’s use of the Demised Premises and sim-
ultaneously remit its check to Lessor in an amount
equal to the aforesaid percentage multiplied by the
audited and certified statement for that one-year pe-
riod. All such audited and certified statements shall
be subject to confirmation by Lessor. Lessee shall
furnish all original books and records or certified
copies thereof necessary to confirm such state-
ments, upon reasonable demand by Lessor, at no
cost to Lessor.
C. In addition, Lessee shall pay all administrative and legal costs in-
curred by Lessor in collecting any arrearage in rent including, but
not limited to, payment for legal work for the preparation of law-
suits and for the issuance of notices.
ARTICLE THREE
GENERAL PROVISIONS
3.01 INTEREST ON RENT NOT PAID WHEN DUE
Lessee agrees that any and all installments of rent accruing under the provi-
sions of this Lease, which shall not be paid when due, shall bear interest at the rate
of two percent (2%) per annum in excess of the prime rate charged by a principal
bank in Chicago, Illinois, to its commercial borrowers as determined on the first date
of a delinquency from the day when the same is or are payable by the terms of this
Lease, until the same shall be paid; provided if any installment or installments of said
rent shall become due on a Sunday or legal holiday the same shall be paid without
interest on the next succeeding regular business day.
3.02 RENT RESERVED TO BE LIENS ON ALL BUILDINGS, ETC.
ERECTED ON DEMISED PREMISES
It is agreed by Lessee that the whole amount of rent reserved and agreed to
be paid for the Demised Premises and each and every installment thereof shall be and
is hereby declared to be a valid lien upon all buildings and other improvements on the
Demised Premises or that may at any time be erected, placed, or put on the Demised
Premises by Lessee and upon the interest of said Lessee in this Lease and in the De-
mised Premises hereby leased.
Page 10 of 50
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5
3.03 FORCIBLE COLLECTION OF RENT BY LESSOR NOT TO AFFECT
RELEASE OF OBLIGATIONS
It is expressly understood and agreed that the forcible collections of the rent
by any legal proceedings or otherwise by Lessor or any other action taken by Lessor
under any of the provisions hereof, except a specific termination or forfeiture of this
Lease, shall not be considered as releasing Lessee from its obligation to pay the rent
as herein provided for the entire period of this Lease.
3.04 WAIVER OF COUNTERCLAIM
In the event Lessor commences any legal proceedings for non-payment of rent,
forcible detainer, or violation of any of the terms hereof, Lessee will not interpose any
counterclaim or set off of any nature or description in any such proceedings.
3.05 RIGHT OF LESSOR TO RE-ENTER DEMISED PREMISES
UPON EXPIRATION OF NOTICE
It is understood and agreed by and between the parties hereto that if Lessee
shall default in the payment of any of the rent herein provided for upon the day the
same becomes due and payable, and such default shall continue for thirty (30) days
after notice thereof in writing given by Lessor or its agent or attorneys to Lessee in
the manner hereinafter provided, or in case Lessee shall default in or fail to perform
and carry out any of the other covenants and conditions herein contained, and such
default or failure shall continue for sixty (60) days after notice thereof and provided
that Lessee has not initiated corrective action with respect to the default which is the
subject of said notice within the initial thirty (30) days of said notice in writing given
in like manner, then and in any and either of such events, it shall and may be lawful
for Lessor, at its election, at or after the expiration of said thirty (30) days or said
sixty (60) days (as the case may be) after the giving of said notice to declare said
term ended, either with or without process of law, to re-enter, to expel, remove, and
put out Lessee or any other person or persons occupying the Demised Premises, using
such force as may be necessary in so doing, and repossess and restore Lessor to its
first and former estate, and to distrain for any rent that may be due thereon upon any
of the property of Lessee located on the Demised Premises, whether the same shall
be exempt from execution and distress by law or not; and Lessee, for itself and its
assigns, in that case, hereby waives all legal right, which it now has or may have, to
hold or retain any such property, under any exemption laws now in force in this State,
or any such property, under any exemption laws now in force in this State, or in any
other way; meaning and intending hereby to give Lessor, its successors and assigns,
a valid lien upon any and all the goods, chattels or other property of Lessee located
on the Demised Premises as security for the payment of said rent in a manner afore-
said. And if at the same time said term shall be ended at such election of Lessor, its
successors or assigns, or in any other way, Lessee for itself and its successors and
assigns, hereby covenants and agrees to surrender and deliver up said Demised Prem-
ises and property peaceably to Lessor, its successors or assigns, immediately upon
the termination of said term as aforesaid; and if Lessee or the successors or assigns
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of Lessee shall remain in possession of the same on the day after the termination of
this Lease, in any of the ways above named, it shall be deemed guilty of a forcible
detainer of the Demised Premises under the statutes and shall be subject to all the
conditions and provisions above named, and to eviction and removal, forcible or oth-
erwise, with or without process of law, as above stated.
3.06 LESSEE TO PAY TAXES, ASSESSMENTS AND WATER RATES
As further consideration for granting this Lease, Lessee covenants, promises
and agrees to bear, pay and discharge (in addition to the rent specified) on or before
the penalty date, all water rates, taxes, charges for revenue and otherwise, assess-
ments and levies, general and special, ordinary and extraordinary, of any kind what-
soever, which may be taxed, charged, assessed, levied or imposed upon the Demised
Premises or upon any and all of which may be assessed, levied or imposed upon the
Demised Premises estate hereby created and upon the reversionary estate in said
Demised Premises during the term of this Lease.
And it is further understood, covenanted and agreed by the parties hereto that
all of said water rates, taxes, assessments and other impositions shall be paid by said
Lessee before they shall respectively become delinquent, and in any case within ade-
quate time to prevent any judgment, sale or forfeiture. Lessee shall submit to Lessor
proof of payment of the real estate tax applicable to the Demised Premises property
within sixty (60) days of the date said tax is due.
3.07 USE OF DEMISED PREMISES
It is understood that the Demised Premises is to be used by said Lessee for the
sole and exclusive purpose of public recreational use, including park and playground
facilities, trails, skate park, and a parking area for park use, and for no other purpose
whatsoever.
3.08 PROHIBITED USES AND ACTIVITIES
Lessee specifically agrees not to use the said Demised Premises or any part
thereof, or suffer them to be used for tanneries, slaughter houses, rendering estab-
lishments, or for any use of similar character or for gambling in any form, or for the
conducting thereon of any business which shall be unlawful. Lessee also specifically
agrees that no alcoholic beverages of any kind shall be sold, given away, or consumed
with the knowledge and consent of Lessee on the Demised Premises unless this Lease
is for a term of more than twenty (20) years and then only with the prior written
consent of Lessor’s Board of Commissioners and the furnishing of dram shop insur-
ance or other applicable insurance protection, with respect to such activities with
policy limits, form and carrier approved by Lessor and naming Lessor, its Commis-
sioners, officers, agents and employees as additional insureds, said insurance shall
provide that said policy shall not be canceled without twenty (20) days advance writ-
ten notice thereof, in addition to any insurance provided pursuant to paragraph 4.03
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for which Lessor is the named insured. Hunting and the manufacture, sale, distribu-
tion, discharge, and unauthorized use of guns and firearms on the Demised Premises
is expressly prohibited.
3.09 LESSEE TO YIELD UP DEMISED PREMISES, ETC., UPON EXPIRATION OF LEASE
AND DEMOLISH ANY IMPROVEMENTS IF NOTIFIED BY LESSOR
Lessee agrees at the expiration of the term hereby created or the termination
of this Lease under the provisions hereof, to yield up said Demised Premises, together
with any buildings or improvements which may be constructed or placed upon the
Demised Premises, to Lessor in as good condition as when said buildings or improve-
ments were constructed or placed thereon, ordinary wear and tear excepted. Lessee
agrees to remove any and all storage tanks from the Demised Premises including
aboveground and belowground storage tanks and restore the Demised Premises to
TACO Tier I Residential Standards set forth in 35 IAC 742.500 and as may be amended
prior to the expiration of the Lease. Lessee agrees to remove any and all asbestos
contained on Demised Premises, prior to the expiration of the Lease, including but
not limited to, asbestos contained in any fixture, improvements or buildings located
on the Demised Premises. At least one-hundred-twenty (120) days prior to the expi-
ration of this Lease, Lessor will determine which, if any, improvements, including, but
not limited to, park facilities, trails, buildings, bridges, storage tanks, scales, docks,
pipelines, green infrastructure, roads, and other related facilities, on the Demised
Premises shall be demolished and/or removed. Upon receipt of ninety (90) days ad-
vance written notice, Lessee shall demolish and remove at Lessee’s sole cost and ex-
pense the improvements identified by Lessor. It is expressly understood that Lessor’s
failure to make said determination one-hundred-twenty (120) or more days prior to
the expiration of this Lease, or provide notice herein within said ninety (90) days,
shall in no way act as a waiver of Lessee’s obligation to demolish or remove such
improvements at Lessee’s sole cost and expense upon receiving written notice from
Lessor. Should Lessee fail to demolish the improvements after notice, Lessor will have
these improvements demolished and Lessee will be required to pay all costs therefor.
These requirements survive expiration or termination of this Lease Agreement.
3.10 FAILURE OF LESSOR TO INSIST ON PROVISIONS
NO WAIVER
Lessee covenants and agrees that if Lessor shall one or more times waive its
right to insist upon prompt and satisfactory performance according to the terms of
this Lease of any of the obligations of Lessee, no such waiver shall release Lessee
from its duty promptly and strictly to satisfy at all times after such waiver each and
every obligation arising under the provisions of this Lease, and especially any of such
provisions with respect to which such waiver may previously have been made by Les-
sor as aforesaid; and Lessee covenants and agrees that if Lessor shall for any length
of time waive any right or rights accruing to Lessor under the provisions of this Lease,
such waiver shall be construed strictly in Lessor’s favor and shall not estop Lessor to
insist upon any rights, subsequently accruing to it under this Lease not in terms spe-
cifically waived; and Lessee covenants and agrees that if Lessee violates any of the
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8
obligations under this Lease, no waiver by Lessor of its right to take advantage of
such violation shall estop Lessor from insisting upon its strict rights in case of and as
to any subsequent violation by Lessee of the same or any other obligation; and Lessee
covenants and agrees that this provision of this Lease shall apply especially (but not
exclusively) to the right of Lessor to require prompt payment of the rent in this Lease
and that neither acceptance by Lessor of any payment of any other unpaid installment
or installments of rent, nor any endorsement or statement on any check or letter ac-
companying any check or payment be deemed an accord and satisfaction and Lessor
may accept such check or payment without prejudice to Lessor’s right to recover the
balance of rent or pursue any other remedy provided in this Lease.
3.11 VARIOUS RIGHTS, CUMULATIVE, ETC.
Lessee agrees that the various rights and remedies of Lessor contained in this
Lease shall be construed as cumulative, and no one of them as exclusive of the other
or exclusive of any rights or remedies allowed by law, and that the right given in this
Lease to Lessor to collect any additional rent, monies or payments due under the
terms of this Lease by any proceedings under this Lease or the right herein given
Lessor to enforce any of the terms and provisions of this Lease, shall not in any way
affect the right of Lessor to declare this Lease terminated and the term hereby created
ended, as herein provided, upon the default of Lessee, or failure of Lessee to perform
and carry out, all of the provisions in this Lease provided to be performed and carried
out by Lessee.
3.12 RIGHT TO MORTGAGE LEASEHOLD PREMISES INTEREST
A. Lessee is hereby expressly given the right at any time and from
time to time, to mortgage its leasehold interest in the Demised
Premises, by mortgage or trust deed, but any such mortgage or
trust deed shall in no way create any lien or encumbrance on the
fee of the Demised Premises and the interest of Lessor therein and
the interest of Lessor in any improvements which may be placed
on the Demised Premises by Lessee; and it is further mutually cov-
enanted and agreed that the mortgagee or trustee in any such
mortgage or trust deed and the holder or owner of the indebted-
ness secured by said mortgage or trust deed shall not personally
liable upon the covenants in the Lease unless and until it or its
assignee(s) shall acquire the Demised Premises estate created by
this Lease. It is further covenanted and agreed that any mortgage
or trust deed must be paid in full and a duly executed and record-
able release thereof issued therefor prior to the expiration of the
term of said Lease.
B. DEMISED PREMISES MORTGAGEE - TAX ESCROW: If any Demised
Premises Mortgagee while the holder of any Leasehold Mortgage
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9
with respect to the Demised Premises shall require Lessee to de-
posit with such Demised Premises Mortgagee the amounts neces-
sary to pay the general real estate taxes and/or special assess-
ments against the Demised Premises pursuant to Paragraph 3.06
hereof, Lessee may make such deposits directly with said Mortga-
gee, provided, however, that such Demised Premises Mortgagee
or Lessee shall notify Lessor of said requirement in advance of
Lessee’s making the first such deposit and Lessee or Lessee’s
Mortgagee documents to Lessor’s satisfaction the fact of the es-
tablishment and annual maintenance of the required escrow de-
posits hereunder. In any event, where Lessee is required to de-
posit with the Demised Premises Mortgagee the amounts
necessary to pay the general real estate taxes and/or special as-
sessments, the same to be paid as and when the same become
due and payable, and Lessee shall cause to be delivered to Lessor
the receipted bills or photostatic copies thereof showing such pay-
ment within thirty (30) days after such receipted bills shall have
been received by Lessee.
3.13 DISCLOSURE OF LEASE TO COUNTY TAX ASSESSOR AND RECORDING OF LEASE
WITH THE RECORDER OF DEEDS
Within thirty (30) days from the effective date of this Lease, Lessee shall de-
liver to the Assessor of the County in which the Demised Premises are situated a copy
of this Lease so that said Assessor can take such steps as he or she determines nec-
essary to subject the interest of Lessee to general real estate taxation and will record
this Lease with the Recorder of Deeds of the county in which the Demised Premises
are situated.
3.14 NO NUISANCE PERMITTED
Lessee covenants and agrees not to maintain any nuisance on the Demised
Premises or permit any noxious odors to emanate from the Demised Premises which
shall be in any manner injurious to or endanger the health, safety and comfort of the
persons residing or being in the vicinity of the Demised Premises.
3.15 DEMISED PREMISES TO REMAIN CLEAN AND SANITARY
Lessee covenants and agrees to keep the Demised Premises in a clean and san-
itary condition in accordance with all applicable laws, ordinances, statutes and regu-
lations of the county, city, village, town, or municipality (wherein the Demised Prem-
ises are located), the State of Illinois, the United States of America, and the
Metropolitan Water Reclamation District of Greater Chicago.
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3.16 LESSEE SHALL ABIDE BY LAW
Lessee covenants and agrees that it shall abide by any and all applicable laws,
ordinances, statutes and regulations of the county, city, village, town, or municipality
(wherein the Demised Premises are located), the State of Illinois, the United States
of America, and enforcement and regulatory agencies thereof and the Metropolitan
Water Reclamation District of Greater Chicago which regulate or control the Demised
Premises, Lessee and/or Lessee’s use of the Demised Premises, including the permit
requirements for site development under the District’s Watershed Management Ordi-
nance.
ARTICLE FOUR
4.01 INDEMNIFICATION
Lessee, for itself, its executors, administrators, successors and assigns, agrees
to and does hereby expressly assume all responsibility for and agrees to defend, in-
demnify, save and keep harmless Lessor, its Commissioners, officers, agents, serv-
ants, and employees against any claim (whether or not meritorious), loss, damage,
cost or expense which Lessor, its Commissioners, officers, agents, servants and em-
ployees may suffer, incur or sustain or for which it may become liable, growing out of
any injury to or death of persons or loss or damage to property which shall at any
time during the term of this Lease be caused by or in connection with the use, occu-
pancy or possession of the Demised Premises, and for any such loss, damage, cost or
expense which shall at any time during the term of this Lease be caused by or in the
performance of any work or construction, installation, maintenance, removal or repair
of any buildings or structures placed upon the Demised Premises, whether the same
be caused by the negligence of Lessee, any contractor employed by Lessee, or by the
negligence of Lessor, its Commissioners, officers, agents, employees or contractors
or as a penalty or claim for the sale or giving away of any intoxicating liquors on or
about the Demised Premises, or the use of the Demised Premises for illegal or immoral
purposes. In case any action, suit or suits shall be commenced against Lessor growing
out of any such claim, loss, damage, cost or expense, Lessor may give written notice
of the same to Lessee, and thereafter Lessee shall attend to the defense of the same
and save and keep harmless Lessor from all expense, counsel fees, costs, liabilities,
disbursements, and executions in any manner growing out of, pertaining to or con-
nected therewith.
4.02 INDEMNIFICATION AGAINST MECHANICS LIENS
Lessee agrees to indemnify, save and keep harmless Lessor of and from any
claims for mechanics’ liens by reason of any construction work, repairs, replacements
or other work, or for any improvements made to or placed upon the Demised Prem-
ises, by or on behalf of Lessee or at Lessee’s instance.
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4.03 INSURANCE
A. Lessee, prior to entering upon the Demised Premises and using the same
for the purposes for which this Lease is granted, shall procure, maintain and keep in
force at Lessee’s expense, public liability property damage insurance in which Lessor,
its Commissioners, officers, agents, and employees are a named insured and fire and
extended coverage and all risk property insurance in which Lessor is named as the
Loss Payee from a company to be approved by Lessor. (“CLAIMS MADE” policies are
unacceptable). Each afore-referenced policy shall have limits of not less than:
COMPREHENSIVE GENERAL LIABILITY
Combined Single Limit Bodily Injury Liability
Property Damage Liability
(Including Liability for Environmental Contamination of Adjacent Properties)
in the amount of not less than $4,000,000.00 per occurrence
and
ALL RISK PROPERTY INSURANCE
(Including Coverage for Environmental Contamination
of Demised Premises)
in the amount of not less than $4,000,000.00 per occurrence
INCLUDING
FIRE AND EXTENDED COVERAGE
in an amount not less than the replacement cost of improvements
located on the Demised Premises
Prior to entering upon said Demised Premises, Lessee shall furnish to Lessor
certificates of such insurance or other suitable evidence that such insurance coverage
has been procured and is maintained in full force and effect. Upon Lessor’s written
request, Lessee shall provide Lessor with copies of the actual insurance policies
within ten (10) days of Lessor’s request for same. Such certificates and insurance
policies shall clearly identify the Demised Premises and shall provide that no change,
modification in or cancellation of any insurance shall become effective until the expi-
ration of thirty (30) days after written notice thereof shall have been given by the
insurance company to Lessor. The provisions of this paragraph shall in no wise limit
the liability of Lessor as set forth in the provisions of 4.01 above; or
B. If Lessee is a self-insurer, Lessee, prior to entering upon said Demised
Premises and using the same for the purposes for which this Lease is granted, shall
prepare and transmit to the District an acknowledged statement that Lessee is a self-
insurer, and that it undertakes and promises to insure the District, its Commissioners,
officers, agents, servants and employees on account of risks and liabilities contem-
plated by the indemnity provisions of this Agreement (Article Four, paragraph 4.03)
above; and that such statement is issued in lieu of policies of insurance or certificates
of insurance in which the District, its Commissioners, officers, agents, servants and
employees would be a named or additional insured, and that it has funds available to
cover those liabilities in the respective amounts therefor, as set forth as follows:
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COMPREHENSIVE GENERAL LIABILITY
Combined Single Limit Bodily Injury Liability
Property Damage Liability (Including Liability for Environmental Contamination of
Adjacent Properties)
in the amount of not less than $4,000,000.00
per Occurrence
and
ALL RISK PROPERTY INSURANCE
(Including Coverage for Environmental Contamination
of Demised Premises)
in the amount of not less than $4,000,000.00
per Occurrence.
This statement shall be signed by such officer or agent of Lessee having suffi-
cient knowledge of the fiscal structure and financial status of Lessee, to make such a
statement on behalf of Lessee and undertake to assume the financial risk on behalf
of Lessee and will be subject to the approval of the District. The provisions of this
paragraph shall in no wise limit the liability of Lessor as set forth in the provisions of
4.01 above.
4.04 INSURANCE ON IMPROVEMENTS
Lessee shall keep any buildings and improvements erected, constructed or
placed on the Demised Premises fully insured to the replacement cost thereof against
loss by explosion, fire and/or windstorm or other casualty loss for their full replace-
ment cost at Lessee’s own expense at all times during the term of this Lease by an
insurance company or companies approved by Lessor. Lessor shall be a named in-
sured on all of said insurance policies and a certificate of insurance evidencing same
shall be provided to Lessor and kept current at all times throughout the term of this
Lease. All policies of insurance indemnifying against such loss by explosion, fire
and/or windstorm so insured shall be payable to Lessor, as additional security for the
payment of rent and the performance by Lessee of the covenants herein; said policy
or policies to be delivered to Lessor as soon as issued, provided, however, that in the
event of loss to or destruction of said buildings and other improvements, the insur-
ance proceeds received by Lessor in excess of the amounts then due for rent and
charges under the provisions of this Lease shall be held in trust by Lessor for the
repair, restoration or rebuilding of such damaged or destroyed buildings and other
improvements, and shall be disbursed therefor by said Lessor only on architect’s cer-
tificates after Lessee has, at its own expense, without charge or lien upon said build-
ings or other improvements, restored, rebuilt or repaired the same to an extent that
will enable Lessor, with the insurance money remaining in its hands after the payment
of the rent and charges due it, to complete said buildings or other improvements in
as good condition as they were in before the said loss or damage by explosion, fire
and/or windstorm.
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4.05 FAILURE OF LESSEE TO INSURE IMPROVEMENTS
In the event Lessee should at any time neglect, fail or refuse to insure or to
keep insured the buildings and other improvements on said Demised Premises as
above provided, then Lessor at its election may procure or renew such insurance and
the amount paid therefor shall be repaid by Lessee to Lessor with the rents next
thereafter falling due under this Lease, together with interest thereon at the rate of
two percent (2%) in excess of the prime rate charged by the principal bank in Chi-
cago, Illinois, to its commercial borrowers as determined on the first date of a delin-
quency from the respective dates of any such payments.
4.06 RIGHT OF LESSEE TO RECOVER PROCEEDS
It is covenanted and agreed by and between the parties hereto that Lessor
shall not be held responsible for the collection or non-collection of any of said insur-
ance money in any event but only for such insurance money as shall come into its
hands. Lessee, however, shall have the right in the name of Lessor to sue for and
recover any and all sums payable under any of said policies for losses arising there-
under provided it shall indemnify and save harmless Lessor from any costs or attor-
ney’s fees in connection with any such proceeding to recover such insurance money.
However, all sums so recovered shall be paid to Lessor to be applied as herein pro-
vided.
4.07 APPLICATION OF INSURANCE PROCEEDS
It is covenanted and agreed by and between the parties hereto that in case of
damage to the buildings and improvements to be erected, constructed or placed on
the Demised Premises, as aforesaid, or the destruction thereof (or loss or damage to
any buildings or other improvements thereafter standing upon the Demised Prem-
ises) Lessee shall repair, restore or rebuild the same within one year from such de-
struction or damage, and in such case the insurance money received by Lessor pur-
suant to the terms of this Lease under said policies, after deducting therefrom the
reasonable charges of Lessor for handling such insurance and all costs and expenses
of collecting the same, including attorney’s fees, and all unpaid and overdue rental
payments shall be paid in whole or in part by Lessor to the contractor or contractors
(employed by Lessee) upon the delivery to the Executive Director of Lessor of certif-
icates of the architects of Lessee properly endorsed by Lessee and accompanied by
waivers of lien and release for the cost and expense of repairing, restoring or rebuild-
ing said buildings or other improvements as the work of repairing, restoring, or re-
building progresses.
4.08 INSURANCE PROCEEDS DEFICIENCY
It is understood and agreed between the parties hereto that in case the insur-
ance money collected by Lessor shall not be sufficient to fully pay for the repair, res-
toration or rebuilding of said buildings and other improvements as aforesaid, then
Lessee shall be required to pay such sums of money, in addition to said insurance
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14
money so collected by Lessor as aforesaid as may be necessary to pay for the com-
plete repair, restoration or rebuilding of said buildings and other improvements; it
being understood, however, that Lessor shall not be required to pay such insurance
money so collected until the Executive Director of Lessor is satisfied that such sum
will complete the repair, restoration and rebuilding of said buildings and other im-
provements, free of mechanics’ liens for labor or material, in which event such monies
shall be paid by Lessor to the contractor or contractors employed by Lessee to com-
plete the repair, restoration or rebuilding of said buildings and other improvements,
upon delivery to the Executive Director of Lessor of certificates of the architects of
Lessee properly endorsed by Lessee accompanied by waiver of lien and release as the
work of repairing, restoring or rebuilding of said buildings and other improvements
shall progress. It is expressly understood that nothing herein shall prevent Lessee
from replacing any building or structure destroyed or damaged with other buildings
or structures of different design and construction of at least equal value on any part
of the Demised Premises.
4.09 LESSOR NOT RESPONSIBLE FOR RESTORATION OF IMPROVEMENTS
It is covenanted and agreed that Lessor shall not be liable to contribute or pay
any sum of money toward the restoration, repair or rebuilding of said buildings or
other improvements. In the event of the termination of this Lease by lapse of time, or
by reason of any default by Lessee in any of its payments, or a breach by Lessee of
any of the covenants and agreements of this Lease before the repair, restoration, re-
placement or rebuilding of said buildings or other improvements shall be completed,
as aforesaid, then in any of said cases the insurance money collected by Lessor shall
belong absolutely to Lessor.
4.10 EXCESS INSURANCE PROCEEDS
It is understood and agreed that after the work of any such repairs, restoration,
or rebuilding by Lessee shall have been completed and paid for, any excess of insur-
ance money then remaining on deposit with Lessor shall belong to Lessee and in that
event, Lessor shall pay to Lessee the balance of said insurance money upon its written
request. The provisions of this paragraph as well as those of paragraphs numbered
4.04 to 4.09, inclusive, shall apply whenever and so often as any buildings or other
improvements erected and completed on the Demised Premises, under any of the
provisions of this Lease, shall have been damaged or destroyed by fire or windstorm.
4.11 SECURITY DEPOSIT
Lessee as further consideration for the granting of this Lease, agrees that in
addition to the payment of any rents hereinabove required, and to further secure the
performance by it of all of the covenants herein contained, shall deposit with Lessor,
prior to its occupancy of the Demised Premises a sum of money equal to (n/a) months
rent. Said security deposit shall be returned to Lessee upon its satisfactory perfor-
mance of all the covenants and conditions herein contained. Provided, however, in
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15
the event of a default in the performance of any such covenant by Lessee, Lessor shall
use said security deposit to satisfy and discharge any such covenant. Any unused por-
tion of said security deposit shall be returned to Lessee upon the termination or ex-
piration of this Lease. Said security deposit shall be maintained at no less than its
initial funded balance at all times during the term of the Lease.
ARTICLE FIVE
5.01 GENERAL ENGINEERING RESERVATIONS AND REQUIREMENTS
A. Lessor has heretofore executed various agreements with govern-
mental agencies, public utility companies, private corporations and
individuals for the installation of pipelines, duct lines, sewers, ca-
bles, electric transmission lines and other surface and subsurface
structures, constructions and improvements. Pursuant to those
agreements, the various grantees have installed and are operating
their respective surface and underground plant facilities which may
lie within or otherwise affect the Demised Premises. Lessee shall,
at its own initiative, inquire and satisfy itself as to the presence or
absence of all such facilities on the Demised Premises, and waives
all claims which it might otherwise have against Lessor on account
of the presence of such facilities on the Demised Premises as same
may affect Lessee’s use and enjoyment of the Demised Premises.
B. Lessee expressly agrees that within an area delineated by a line
parallel with and 250 feet distant from the top of the edge of the
water of any waterway which traverses or is adjacent to the De-
mised Premises (Corporate Use Reserve Area) and all areas within
the Demised Premises below the lowest elevation of development
thereon as reflected in Lessee’s approved development plans for the
Demised Premises, Lessor and anyone acting under its authority
shall have the right, without payment therefor, to construct, oper-
ate, maintain, repair, renew and relocate any and all pipe, sewer,
structure, facility power, and communications lines and appurte-
nances upon, under and across the Demised Premises. All such work
shall be performed in such a manner so as to cause the least amount
of interference with Lessee’s use of the Demised Premises.
C. Lessee expressly understands and agrees that Lessor may have in-
stalled various sewers, shafts, ducts, pipes, and other facilities
upon, over or beneath the Demised Premises. Lessor shall cooper-
ate with Lessee to ascertain, identify and locate all of Lessor’s im-
provements, structures and constructions on the Demised Prem-
ises. Lessee covenants and agrees that at no time shall its use and
occupancy of the Demised Premises damage or interfere with said
facilities.
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D. Lessor reserves unto itself a perpetual right, privilege, and au thor-
ity to construct, maintain, operate, repair and reconstruct inter-
cepting sewers (with its connecting sewers and appurtenances),
and any other drains or structures constructed or operated in the
furtherance of Lessor’s corporate purpose upon, under and through
Corporate Use Reserve Area and below the lowest elevation of Les-
see’s approved development plan for the Demised Premises. Lessor
shall also have the right, privilege and authority to enter upon and
use such portions of said Demised Premises as may be necessary in
the opinion of the Executive Director of Lessor, for the purpose of
constructing, maintaining, operating, repairing and reconstructing
intercepting sewers, connecting sewers, drains or other structures,
appurtenances, parking areas and access drive which do not unrea-
sonably interfere with Lessee’s use of the Demised Premises.
It is expressly understood that no blockage or restriction of flow in
the water will be tolerated at any time. No construction or improve-
ments of any kind can project into the waterway during construc-
tion or after permanent repairs are completed.
It is further expressly understood and agreed by Lessee that no
buildings, materials, or structures shall be placed or erected and no
work of any character done on said Demised Premises so as to in-
jure or damage in any way said intercepting sewer, connecting sew-
ers, drains or other structures and appurtenances located at any
time on the Demised Premises, or so as to interfere with the mainte-
nance, operation or reasonable access thereto.
E. It is expressly understood and agreed that Lessor shall not be liable
to Lessee for any loss, cost or expense which Lessee shall sustain
by reason of any damage at any time to its property caused by or
growing out of the failure of the sewers, structures, or other equip-
ment of Lessor located on the Demised Premises, or by any other
work which Lessor may perform on the Demised Premises under the
terms hereof, or adjacent to the Demised Premises.
F. Lessee shall relocate or remove the improvements existing or con-
structed upon the Demised Premises, at no cost to the District in
the following instances:
(1) In the event that the Demised Premises are adjacent
to any channel or waterway, and said channel or wa-
terway is to be widened by the District or any other
governmental agency; or
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(2) In the event that any agency of government, having
jurisdiction over said channel or waterway, requires
the relocation or removal of said improvements; or
(3) In the event that said relocation or removal is re-
quired for the corporate purposes of the District.
Such relocation or removal shall be commenced
within ninety (90) days after notice thereof in writ-
ing is served upon Lessee and diligently prosecuted
to the conclusion.
G. If any time in the future, any portions of the Demised Premises
are required for the construction of highways and roadways, or
adjuncts thereto, such as interchanges, ramps and access roads,
as determined by the Executive Director of Lessor, for the use of
any other governmental agency engaged in the construction of
highways and roadways, or adjuncts thereto, then in such event,
it is understood and agreed by the parties hereto, that Lessee shall
surrender possession of such part of the Demised Premises that
may be so required. Lessee also agrees, at its own cost and ex-
pense, to remove all of its equipment, structures or other works
from those portions of the Demised Premises so required, or re-
construct or relocate such of its installations so as to permit the
use of the Demised Premises for the construction of highways and
roadways or adjuncts thereto within sixty (60) days after notice
shall have been given to Lessee by said Executive Director.
H. Lessor reserves to itself or to its assignees or permittees at any
time during the term of this Lease, upon thirty (30) days written
notice given by Lessor to Lessee, the right to construct, recon-
struct, maintain, and operate additional force mains, intercepting
sewers, drains, outlets, pipe lines, pole lines, and appurtenances
thereto; and such other structures, buildings, apparatus, and wa-
ter control equipment as may be needed for the corporate pur-
poses of Lessor upon, under, and across the Demised Premises.
Any such construction shall be located as determined by the Ex-
ecutive Director of Lessor so as to cause, in his opinion, the least
interference with any equipment, or improvements, that Lessee
may then have on the Demised Premises.
I. Lessee agrees that if at any future date it desires to dispose of
sewage, industrial wastes or other water-carried wastes from the
Demised Premises, it will discharge the said sewage, industrial
wastes or other water-carried wastes into an intercepting sewer
owned by or tributary to the sewerage system of Lessor. Lessee
will make application and secure the necessary permit from the
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Metropolitan Water Reclamation District of Greater Chicago and
all governmental and regulatory agencies having jurisdiction
thereof before discharging any of the aforesaid sewage, industrial
waste or other water-carried wastes into any intercepting sewers.
J. It is agreed by and between the parties hereto that Lessee shall
submit to the Executive Director of Lessor for his approval, the
general plans for handling the sewerage, grading, and drainage of
the Demised Premises; and for any roadways, water supply, tele-
phone and electric service, if any, and of all improvements or any
other construction to be erected thereon, before the commence-
ment of any work thereon.
K. Lessor reserves to itself the right of access to the North Shore
Channel as well as right of access to the Demised Premises for
inspection by Lessor and its duly accredited agents at all times,
and for such surveys or any other purposes as the Executive Di-
rector of Lessor may deem necessary.
L. Any blockage or restriction of flow in the waterway will not be
tolerated at any time. No construction or improvements of any
kind can project into the waterway during construction or after
permanent repairs are contemplated.
M. Lessee shall take all necessary precautions to keep all District
structures located on the Demised Premises protected at all times,
shall compensate Lessor in the event Lessee, or anyone acting un-
der Lessee’s direction, causes damage of any kind to such struc-
tures to the extent necessary to fully repair such damage, and
shall provide Lessor with uninterrupted access to such structures
at all times. Prior to performing any excavation or other work on
or near such structures, Lessee shall submit plans detailing such
work to Lessor for review and approval, and shall perform the sub-
sequent work in conformity with the plans so approved by Lessor
in writing.
5.02 STORMWATER MANAGEMENT REQUIREMENTS
Lessee shall submit to Lessor for its review and approval written plans detailing
Lessee’s plans for managing stormwater and drainage on the Demised Premises. The
approval of Lessee’s stormwater management plans shall be within the sole discre-
tion of Lessor.
Lessee’s plans shall provide for the separate collection of all roof water and
surface run-off from grounds and roadways; shall comply with all applicable rules,
regulations, ordinances, statutes, and laws pertaining to stormwater management,
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wetlands management, and flood plains; and shall, whenever feasible, employ Best
Management Practices (BMP). BMPs may include, but are not limited to, green roofs,
natural landscaping, filter strips, rain gardens, drainage swales, and naturalized de-
tention basins. Stormwater unable to be managed by BMPs will be discharged to the
North Shore Channel in a manner acceptable to Lessor.
5.03 SPECIFIC ENGINEERING, DESIGN AND OPERATING
RESERVATIONS AND RESTRICTIONS.
(CLARIFICATION -- NOT LIMITATION)
In accordance with the Consent Decree and the District’s Comprehensive Land Use
Policy, Lessee shall pay for and include green infrastructure on its leasehold. A “Green
Infrastructure Land-Use Policy Form for Public Leases” must be filled out completely
and signed by the authorized representatives of both Lessee and the District concur-
rent with the signing of this Lease. The form, when completed and signed, shall be
attached hereto as Exhibit “C”.
The amount of green infrastructure to be provided shall be determined by what is
referred to as “Design Retention Capacity” or “DRC” as defined in the Comprehensive
Land Use Policy. Where authorized in the Comprehensive Land Use Policy, Lessee
can, and is encouraged to, design, implement, operate, and maintain green infrastruc-
ture on other lands owned by Lessee, in lieu of, or in addition to, Lessee installing
green infrastructure on its leasehold with the District. Such offsite green infrastruc-
ture is subject to the same retention standards enunciated above. The responsibility
for ongoing maintenance and operation shall be borne exclusively by Lessee, and shall
be a covenant running with the land where the off-site green infrastructure is pro-
vided for the duration of the Lease.
The District must approve in writing all green infrastructure projects under this sec-
tion before green infrastructure may count towards satisfying the obligations created
hereunder. Approval will be given at the District’s sole discretion. Acceptable green
infrastructure technologies include, but are not limited to, rain gardens, native
plants/landscaping, stormwater trees, porous/permeable pavement, bio-swales,
green roofs and greenways.
Compliance with the minimum requirements of federal, state, or local law or regula-
tion, including the District’s ordinances, regulations, or policies (other than the green
infrastructure requirements under the District’s Comprehensive Land Use Policy) will
not satisfy the green infrastructure requirement that is to be provided under this sec-
tion. Accordingly, compliance with the District’s Waterway Strategy and the District’s
Watershed Management Ordinance (“WMO”) will not count towards the green infra-
structure that is to be provided herein. For purposes of this section, the District’s or-
dinances, regulations, and policies, including the WMO, shall apply to all District prop-
erties, whether located in Cook County (including the City of Chicago) or other
counties in the state of Illinois.
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Lessee shall provide the District with an annual certification, due on each anniversary
of the date of this Lease, attesting that approved green infrastructure has been
properly maintained. The certification shall be made on a form prepared by the Dis-
trict. Failure to maintain approved green infrastructure, whether pertaining to the
Demised Premises or locations off-site, throughout the term of this Lease, or failure
to properly and accurately certify to the maintenance of approved green infrastruc-
ture, shall be grounds for termination of this Lease by the District. Similarly, providing
untrue or inaccurate information in the “Green Infrastructure Program” form shall
likewise be grounds for termination of this Lease by the District. The District reserves
the right to inspect the Demised Premises throughout the duration of this Lease to
verify approved green infrastructure has been properly installed and maintained. The
District further reserves the right to require Lessee to amend its green infrastructure
plan, even if previously approved by the District. Should such an amendment or sub-
sequent amendments be requested by the District, Lessee shall thereafter, within a
reasonable amount of time, install green infrastructure in conformity with the Dis-
trict’s request(s).
ARTICLE SIX
PROVISIONS FOR BUILDING AND IMPROVEMENTS
6.01 CONSTRUCTION REQUIREMENT
Lessee agrees within [n/a] year(s) from the date hereof to improve the De-
mised Premises by the construction thereon of the hereinafter called “improve-
ments”, free and clear of all mechanics’ and materialman’s liens, claims, charges or
unpaid bills capable of being made liens and to design, construct, operate and main-
tain in full compliance with all applicable building and zoning laws of any agency hav-
ing jurisdiction thereof. All plans must be approved in writing by the Executive Direc-
tor of Lessor prior to commencement of construction.
6.02 TIME OF CONSTRUCTION
Construction of the improvements shall commence within [n/a] year(s) of the
effective date of this Lease. All of said buildings and improvements shall be completed
within [n/a] year(s) of the effective date of the Lease. In the event said improve-
ments are not completed or construction is not commenced as provided above, then
Lessor may at its option terminate this Lease upon giving ninety (90) days’ notice, in
writing, to Lessee.
6.03 IMPROVEMENTS REVERT TO LESSOR AT
LEASE TERMINATION OR EXPIRATION
It is expressly understood and agreed by and between the parties hereto that
upon the termination of this Lease by forfeiture, lapse of time or by reason of the
failure by Lessee to keep and perform the covenants, agreements or conditions herein
contained, any buildings or other improvements erected, constructed or placed upon
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21
the Demised Premises during the term hereof shall become and be the absolute prop-
erty of Lessor and no compensation therefor shall be allowed or paid to Lessee except
as stated in Article 3.09. Lessee shall surrender same in good and proper condition,
with all fixtures and appurtenances in place and in good working order, ordinary wear
and tear excepted. Lessee shall not commit waste during the term hereof or in the
course of vacating same.
ARTICLE SEVEN
7.01 NOTICES
All notices herein provided for from Lessor to Lessee or Lessee to Lessor shall
be personally served or mailed by U. S. Registered or Certified Mail, Return Receip t
Requested, First Class Postage Prepaid addressed to Lessee at:
Corporation Counsel
Law Department, Morton Civic Center
City of Evanston
2100 Ridge Ave
Evanston, IL 60201
or to Lessor at: Metropolitan Water Reclamation District
of Greater Chicago
100 East Erie Street
Chicago, Illinois 60611
Attn: Executive Director
or any other address either party may designate in writing. Any notice so mailed by
one party hereto to the other shall be and is hereby declared to be sufficient notice
for all the purposes of this Lease and that a post office registry receipt showing the
mailing of such notice and the date of such mailing shall be accepted in any court of
record as competent prima facie evidence of those facts.
7.02 RIGHT TO DECLARE LEASE TERMINATED
It is understood and agreed by Lessee that neither the right given in this Lease
to Lessor to collect rent or such other compensation as may be due under the terms
of this Lease by sale nor any proceedings under this Lease shall in any way affect the
right of Lessor to declare this Lease terminated and the term hereby created ended
as above provided, upon default of or failure by Lessee to perform and carry out any
of the provisions of this Lease, as herein provided, after
notices as aforesaid. And Lessee, for itself and its assigns, hereby waives its right to
any notice from Lessor of its election to declare this Lease at an end under any of the
provisions hereof or to any demand for the payment of rent or the possession of the
Demised Premises, except as aforesaid.
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7.03 RIGHTS OF LESSOR IN EVENT OF FORFEITURE OR TERMINATION
In the event of the termination of this Lease by reason of forfeiture by Lessee
arising from a default by or failure of it to carry out and perform any of the covenants
herein contained, Lessor shall not be obligated to refund to Lessee any sums of money
paid by Lessee to Lessor as rentals under the terms of this Lease, and such sums of
money shall be retained by Lessor as liquidated damages, but this provision shall not
operate to relieve Lessee of its obligation to pay to Lessor the balance of the rental
then due Lessor for the entire term of this Lease.
7.04 ABANDONMENT
Lessee shall not without the prior written approval of Lessor abandon or vacate
the Demised Premises or cease to operate its business thereon. Re-entry and repos-
session by Lessor following abandonment by Lessee shall not constitute a waiver of
any rights of Lessor and shall not be construed as a termination of the Lease. Lessee
shall remain liable for all its obligations under the Lease. For purposes of this section,
leasehold shall be deemed abandoned if Lessee ceases business on the Demised
Premises for a period of twenty-eight (28) consecutive days or fails to secure the
Demised Premises from unauthorized use or entry within sixty (60) days of its exe-
cution and delivery of this Lease.
7.05 TERMS OF LEASE BINDING ON SUCCESSOR AND ASSIGNS
The parties hereto agree that all of the terms and conditions of this Lease shall
be binding upon and inure to the benefit of the parties hereto and their respective
successors, lessees, sub-lessees and assigns; and whenever in this Lease reference to
either of the parties hereto is made, such reference shall be deemed to include, where
applicable, also a reference to the successors, lessees, sub-lessees and assigns of
such party; and all the conditions and covenants of this Lease shall be construed as
covenants running with the land during the term of this Lease.
7.06 NO ASSIGNMENT OR SUBLEASE
It is agreed by and between the parties that Lessee shall not sublet or assign
any part of this Lease to any other governmental agency, individual, partnership, joint
venture, corporation, land trust or other entity without prior written consent of Les-
sor.
Lessee shall notify Lessor in writing not less than sixty (60) days prior to any
proposed sublease or assignment. Lessee shall identify the name and address of the
proposed assignee/sublessee and deliver to Lessor original or certified copies of the
proposed assignment, a recital of assignee’s personal and financial ability to comply
with all the terms and conditions of the Lease and any other information or documen-
tation requested by Lessor. Lessor shall not unreasonably withhold the consent to
assignment or sublease.
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It is agreed that reasonable grounds for withholding consent shall include but
not be limited to the following:
A. The proposed activity of the assignee/sublessee does not conform
with the terms of this Lease or policies established by Lessor.
B. The proposed assignee/sublessee does not have either substan-
tial experience in the business provided for in the Lease or the
financial resources to comply with the requirements of the Lease.
C. There is an existing violation of or uncured default by Lessee with
respect to the Lease.
D. The activity of the proposed assignee/sublessee would interfere
with or disturb neighboring tenants or owners.
In addition to the payment of all cash rent or additional compensation other-
wise herein required to be paid by or performed by Lessee, Lessee will pay to Lessor,
as additional compensation hereunder in the event Lessee assigns this Lease or sub-
lets all or part of the Demised Premises, fifty percent (50%) of all value it receives
from its assignee/sub lessee for the use and occupancy of the Demised Premises as a
result of the sublease or assignment in excess of the cash rent which Lessee is cur-
rently paying with respect to the subleased portion of the leasehold or the leasehold
as a tract, if assigned.
The value of additional services to be performed by Lessee, sub lessee or as-
signee shall not in any way be included in determining the foregoing fifty- percent
(50%) sum.
It is agreed that this Lease shall not pass by operation of law to any trustee or
receiver in bankruptcy or for the assignment for the benefit of creditors of Lessee.
Any attempted sublease or assignment not in compliance with this section shall
be void and without force and effect. Additionally, Lessor shall retain 100% of all
sublease fees received by Lessor under any unauthorized sublease.
ARTICLE EIGHT
MISCELLANEOUS PROVISIONS
8.01 LESSEE MAY IMPLEAD THE METROPOLITAN WATER RECLAMATION
DISTRICT IN REAL ESTATE LITIGATION
Lessee may, after notice in writing to Lessor, implead Lessor as a party at any
time during the term of this Lease, in any litigation concerning the Demised Premises
in which Lessor is a necessary party.
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8.02 LESSEE TO PAY ALL COSTS OF ENFORCEMENT
Lessee agrees to pay and discharge all costs and reasonable attorney’s fees
and expenses, which Lessor shall incur in enforcing the covenants of this Lease.
8.03 HEADINGS ARE FOR CONVENIENCE OF PARTIES
All paragraph headings of this Lease are inserted for purposes of reference and
convenience of the parties only, and do not constitute operative provisions of the
Lease.
8.04 COMPLIANCE WITH WATERWAY STRATEGY RESOLUTION
To the extent that the Demised Premises embrace or abut a waterway regu-
lated by Lessor or in which Lessor asserts property rights, Lessee shall to the ext ent
applicable, comply with the Waterway Strategy Resolution and Implementation Cri-
teria therefor, the River Edge Renaissance Program and the Revised Leasing Criteria
for the North Shore Channel Right-of-Way Lands of Lessor’s Board of Commissioners
in the execution of its development plan for the Demised Premises which abut any
such waterway and Demised Premises which afford Lessee direct access thereto may
be utilized by Lessee for the purpose of waterborne commerce. However, Lessee will
be responsible for the construction and maintenance of any docking facility at its own
cost and expense which is compatible with the Waterway Strategy Resolution to
maintain the bank in an aesthetically pleasing condition. Permanent storage of bulk
commodities, unsightly materials and/or debris on waterway side of the scenic berm
or the docking area is prohibited.
It is the intent of Lessor to maintain, where possible, a “natural” appearance
to its properties by retaining existing vegetative cover. However, Lessor recognizes
that site development will sometimes necessitate the removal of existing vegetative
cover. In those cases Lessor will require Lessee to re-establish vegetative cover in the
same quantities and qualities as those removed. The re-established plant materials
are to be considered as an addition to the landscaping required within the scenic
easement.
Lessee will comply with all applicable local zoning and setback requirements.
Lessor reserves the right to traverse the Demised Premises to access the waterway
which abuts the Demised Premises.
Lessor’s Board of Commissioners has heretofore adopted its Waterway Strat-
egy Resolution relating to the development of leased waterways property. Lessee
shall implement the beautification plan described in the attached Exhibit “D”. Lessee
shall comply with all applications of said Resolution in its use and development of the
Demised Premises. Lessee’s method of compliance therewith shall be approved by
Lessor’s Executive Director in writing.
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8.05 PUBLIC SERVICE PROMOTIONAL SIGNAGE
Lessee shall, during the term of this Lease, at its sole cost and expense, construct,
erect and maintain, at one or more prominent locations on the Demised Premises,
tastefully designed and constructed permanent signs which acknowledge the coop-
eration and support of Lessor in connection with Lessee’s use of the Demised Prem-
ises. The style, text and size of the sign(s) shall be approved in advance of erection
thereof by the Executive Director of Lessor, and shall, at a minimum, state that:
“THIS FACILITY IS PROVIDED IN PART AS A COMMUNITY SERVICE WITH THE COOP-
ERATION AND SUPPORT OF THE METROPOLITAN WATER RECLAMATION DISTRICT
OF GREATER CHICAGO.”
8.06 TREE MITIGATION
A. No alterations, construction or maintenance work upon the Demised
Premises involving any material change in the location, installation or
construction of facilities, or involving the removal of any trees on Dis-
trict property, shall be performed by any person or municipality with-
out having first obtained District approval. However, Lessee may con-
duct routine trimming of trees, brush or other overgrown vegetation to
the extent it interferes with the safety or proper functioning of any im-
provements.
B. If the proper maintenance and operation of facilities or improvements
on the Demised Premises necessitates the removal of any trees on Dis-
trict property, Lessee shall give no less than 14-day written notice, ex-
clusive of Saturdays, Sundays and holidays, of its intent to remove any
trees on the Demised Premises, setting forth the number, location and
species of trees to be removed.
C. Lessee shall submit to the District a plan to replace any trees removed
that provides for planting the same or greater number and quality of
trees on the Demised Premises, or on alternate areas owned by the
District as designated and approved in writing by the District.
D. Lessee is responsible for obtaining any local permits necessary for tree
removal.
ARTICLE NINE
LEASEHOLDS WITH EXISTING IMPROVEMENTS
9.01 LESSEE WILL NOT ALLOW WASTE TO IMPROVEMENTS
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Lessee will keep the leasehold improvements safe, clean and in good order,
repair and condition which shall include all necessary replacement, repair and deco-
rating. Lessee will not allow the improvements to become damaged or diminished in
value, ordinary wear and tear excepted, by anyone or by any cause.
9.02 CONDITION OF DEMISED PREMISES AND IMPROVEMENTS NOT WARRANTED
Lessee expressly acknowledges that Lessor has made no representations, war-
ranties express or implied, as to the adequacy, fitness or condition of Demised Prem-
ises or the improvements upon the Demised Premises for the purpose set forth in
Article Three, Paragraph 3.07 hereof or for any other purpose or use express or im-
plied by Lessee. Lessee accepts the Demised Premises and the improvements thereon,
if any, “AS-IS” and “WITH ALL FAULTS”. Lessee acknowledges that it has inspected
the Demised Premises and has satisfied itself as to the adequacy, fitness and condi-
tion thereof.
9.03 MODIFICATION OF IMPROVEMENTS
No modification of the leasehold improvements shall be made by Lessee with-
out the prior written approval of Lessor and compliance by Lessee with all other terms
of this Agreement.
9.04 PLAT OF SURVEY AND LEGAL DESCRIPTION
Lessee understands and agrees that in the event the legal description and plat
attached hereto are not legally sufficient for acceptance for recordation of this Lease
by the Recorder of Deeds of the county in which the Demised Premises are located,
Lessee shall procure, at its own expense, a plat of survey and legal description of the
Demised Premises prepared and certified in writing by a Registered Illinois Land Sur-
veyor, within twenty-one (21) days of the execution date hereof. Said plat of survey
and legal description shall be reasonably satisfactory to and approved by Lessor’s Ex-
ecutive Director in writing. Failure to timely procure and receive approval of said plat
of survey and legal description shall be grounds for immediate termination of this
Lease. Lessor reserves the right and Lessee concurs that Lessor shall insert said legal
description and plat of survey into this Lease Agreement as Exhibit “A”, upon the ap-
proval thereof by District’s Executive Director, without further affirmative act by ei-
ther party hereto.
ARTICLE TEN
GENERAL ENVIRONMENTAL PROVISIONS
10.01 DEFINITIONS
A. “Environmental Laws” shall mean all present and future statutes,
regulations, rules, ordinances, codes, licenses, permits, orders,
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27
approvals, plans, authorizations and similar items, of all govern-
ment agencies, departments, commissions, boards, bureaus, or
instrumentalities of the United States, state and political subdivi-
sions thereof and all applicable judicial, administrative, and regu-
latory decrees, judgments, orders, notices or demands relating to
industrial hygiene, and the protection of human health or safety
from exposure to Hazardous Materials, or the protection of the
environment in any respect, including without limitation:
(1) all requirements, including, without limitation, those
pertaining to notification, warning, reporting, licens-
ing, permitting, investigation, and remediation of
the presence, creation, manufacture, processing,
use, management, distribution, transportation,
treatment, storage, disposal, handling, or release of
Hazardous Materials;
(2) all requirements pertaining to the protection of em-
ployees or the public from exposure to Hazardous
Materials or injuries or harm associated therewith;
and
(3) the Comprehensive Environmental Response, Com-
pensation and Liability Act (Superfund or CERCLA)
(42 U.S.C. Sec. 9601 et seq.), the Resource Conser-
vation and Recovery Act (Solid Waste Disposal Act or
RCRA)(42 U.S.C. Sec. 6901 et seq.), Clean Air Act (42
U.S.C. Sec 7401 et seq.), the Federal Water Pollution
Control Act (Clean Water Act) (33 U.S.C. Sec, 1251 et
seq.), the Emergency Planning and Community
Right-to-Know Act (42 U.S.C. Sec. 11001 et seq.), the
Toxic Substances Control Act (15 U.S.C. Sec, 2601 et
seq.), the National Environmental Policy Act (42
U.S.C. Sec. 4321 et seq.), the Rivers and Harbors Act
of 1988 (33 U.S.C. Sec. 401 et seq.), the Endangered
Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), the
Safe Drinking Water Act (42 U.S.C. Sec. 300(f) et
seq., the Illinois Environmental Protection Act (415
ILCS 5/1 et seq.) and all rules, regulations and guid-
ance documents promulgated or published thereun-
der, Occupational Safety and Health Act (29 U.S.C.
Sec. 651 et seq.) and all similar state, local and mu-
nicipal laws relating to public health, safety or the
environment.
B. “Hazardous Materials” shall mean:
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(1) any and all asbestos, natural gas, synthetic gas, liq-
uefied natural gas, gasoline, diesel fuel, petroleum,
petroleum products, petroleum hydrocarbons, petro-
leum by-products, petroleum derivatives, crude oil
and any fraction of it, polychlorinated biphenyls
(PCBs), trichloroethylene, urea formaldehyde and
radon gas;
(2) any substance (whether solid, liquid or gaseous in
nature), the presence of which (without regard to
action level, concentration or quantity threshold) re-
quires investigation or remediation under any fed-
eral, state or local statute, regulation, ordinance, or-
der, action, policy or common law;
(3) any substance (whether solid, liquid or gaseous in
nature) which is toxic, explosive, corrosive, flamma-
ble, infectious, radioactive, carcinogenic, mutagenic,
or otherwise hazardous or dangerous;
(4) any substance (whether solid, liquid or gaseous in
nature) the presence of which could cause or
threaten to cause a nuisance upon the Demised
Premises or to adjacent properties or pose or
threaten to pose a hazardous threat to the health or
safety of persons on or about such properties;
(5) any substance (whether solid, liquid or gaseous in
nature) the presence in of which on adjacent prop-
erties could constitute trespass by or against Lessee
or Lessor;
(6) any materials, waste, chemicals and substances,
whether solid, liquid or gaseous in nature, now or
hereafter defined, listed, characterized or referred to
in any Environmental Laws as “hazardous sub-
stances,” “hazardous waste,” “infectious waste,”
“medical waste,” “extremely hazardous waste,”
“hazardous materials,” “toxic chemicals,” “toxic sub-
stances,” “toxic waste,” “toxic materials,” “contami-
nants,” “pollutants,” “carcinogens,” “reproductive
toxicants,” or any variant or similar designations;
(7) any other substance (whether solid, liquid or gase-
ous in nature) which is now or hereafter regulated or
controlled under any Environmental Laws (without
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29
regard to the action levels, concentrations or quan-
tity thresholds specified herein); or
(8) any result of the mixing or addition of any of the sub-
stances described in this Subsection B with or to
other materials.
C. “Phase I Environmental Assessment” shall mean:
(1) an assessment of the Demised Premises performed
by an independent and duly qualified, licensed engi-
neer with experience and expertise in conducting
environmental assessments of real estate, bedrock
and groundwater of the type found on the Demised
Premises, and said assessment shall include, but not
necessarily be limited to a historical review of the
use (abuse) of the Demised Premises, a review of the
utilization and maintenance of Hazardous Materials
on the Demised Premises, review of the Demised
Premises’ permit and enforcement history (by re-
view of regulatory agency records), a site reconnais-
sance and physical survey, inspection of Demised
Premises, site interviews and site history evalua-
tions, basic engineering analyses of the risks to hu-
man health and the environment of any areas of
identified concerns, and preparation of a written re-
port which discusses history, site land use, apparent
regulatory compliance or lack thereof and which in-
cludes historical summary, proximity to and location
of USTs, LUSTs, TSDFs, CERCLA site flood plain,
maps, photograph log, references, conclusions and
recommendations.
D. “Phase II Environmental Assessment” shall mean:
(1) an assessment of the Demised Premises performed
by an independent and duly qualified, licensed engi-
neer with experience and expertise in conducting
environmental assessments of real estate, bedrock
and groundwater of the type found on the Demised
Premises, and said assessment shall include, but not
necessarily be limited to, extensive sampling of soils,
groundwaters and structures, followed by laboratory
analysis of these samples and interpretation of the
results, and preparation of a written report with bor-
ing logs, photograph logs, maps, investigative proce-
dures, results, conclusions and recommendations.
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10.02 MANUFACTURE, USE, STORAGE, TRANSFER OR DISTRIBUTION OF
HAZARDOUS MATERIALS UPON OR WITHIN THE DEMISED PREMISES
Lessee, for itself, its heirs, executors, administrators, successors and assigns,
covenants that to the extent that any Hazardous Materials are manufactured, brought
upon, placed, stored, transferred or distributed upon or within the Demised Premises
by Lessee, or its subtenant or assigns, or any of their agents, servants, employees,
contractors or subcontractors, same shall be done in strict compliance with all Envi-
ronmental Laws.
Construction or installation of new or reconstruction of existing underground
storage tanks and underground interconnecting conveyance facilities for any material
or substance is not permitted without the advance written consent of the Executive
Director of the District.
10.03 USE OF DEMISED PREMISES (RESTRICTIONS - ENVIRONMENTAL)
Lessee shall use the Demised Premises only for purposes expressly authorized
by Article 3.07 of this Lease. Lessee will not do or permit any act that may impair the
value of the Demised Premises or any part thereof or that could materially increase
the dangers, or pose an unreasonable risk of harm, to the health or safety of persons
to third parties (on or off the Demised Premises) arising from activities thereon, or
that could cause or threaten to cause a public or private nuisance on the Demised
Premises or use the Demised Premises in any manner (i) which could cause the De-
mised Premises to become a hazardous waste treatment, storage, or disposal facility
within the meaning of, or otherwise bring the Demised Premises within the ambit of,
the Resource Conservation and Recovery Act of 1976, Section 6901 et seq. of Title 42
of the United States Code, or any similar state law or local ordinance, (ii) so as to
cause a release or threat of release of Hazardous Materials from the Demised Prem-
ises within the meaning of, or otherwise bring the Demised Premises within the ambit
of, the Comprehensive Environmental Response, Compensation and Liability Act of
1980, Section 9601 et seq. of Title 42 of the United States Code, or any similar state
law or local ordinance or any other Environmental Law or (iii) so as to cause a dis-
charge of pollutants or effluents into any water source or system, or the discharge
into the air of any emissions, which would require a permit under the Federal Water
Pollution Control Act, Section 1251 of Title 33 of the United States Code, or the Clean
Air Act, Section 741 of Title 42 of the United States Code, or any similar state law or
local ordinance.
10.04 CONDITION OF PROPERTY (ENVIRONMENTAL)
(1) In the event Lessee has been the prior occupant/ten-
ant of the Demised Premises under a prior occu-
pancy/use authorization, Lessee warrants and rep-
resents that the Demised Premises and
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31
improvements thereon, including all personal prop-
erty, are free from contamination by any Hazardous
Materials, that there has not been thereon a release,
discharge, or emission, of any Hazardous Materials
during its occupancy of the Demised Premises as de-
fined by any Environmental Laws, and that the De-
mised Premises does not contain, or is not affected
by underground storage tanks, landfills, land dis-
posal sites, or dumps, except as documented in the
Phase I Environmental Site Assessment prepared by
Testing Service Corporation dated August 18, 2022,
and the Phase II Environmental Site Assessment
prepared by CTE (Consoer Townsend Envirodyne En-
gineers, Inc.) dated August 12, 2005, both of which
are hereby incorporated into this lease agreement by
reference as Exhibit E.
(2) In the event of a release, emission, discharge, or dis-
posal of Hazardous Materials in, on, under, or about
the Demised Premises or the improvements thereon,
Lessee will take all appropriate response action, in-
cluding any removal and remedial action, as may be
necessary.
10.05 INDEMNIFICATION (ENVIRONMENTAL)
A. In consideration of the execution and delivery of this Lease Agree-
ment, Lessee indemnifies, exonerates, and holds Lessor and its
officers, officials, Commissioners, employees, and agents (“In-
demnified Parties”) free and harmless from and against any and
all actions, causes of action, suits, losses, costs, liabilities and
damages and expenses incurred in connection with any of these
(irrespective of whether any such Indemnified Party is a party to
the action for which indemnification is here sought), including
reasonable attorney’s fees, costs and disbursements, incurred by
the Indemnified Parties as a result of or arising out of or relating
to (i) the imposition of any governmental lien for the recovery of
environmental cleanup costs expended by reason of Lessee’s ac-
tivities, or (ii) any investigation, litigation, or proceeding related
to any environmental response, audit, compliance, or other mat-
ter relating to the protection of the environment, or (iii) the re-
lease or threatened release by Lessee, its subsidiaries, or its par-
ent company, of any Hazardous Materials, or the presence of
Hazardous Materials on or under the Demised Premises, or any
property to which Lessee, its parent company or any of its subsid-
iaries has sent Hazardous Materials, (including any losses, liabili-
ties, damages, injuries, costs, expenses, or claims asserted or
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32
arising under any Environmental Law), regardless of whether
caused by or within the control of Lessee, its parent company or
its subsidiaries, provided that, to the extent Lessor is strictly liable
under any Environmental Laws, Lessee’s obligation to Lessor un-
der this indemnity shall be without regard to fault on the part of
Lessee with respect to the violation of law which results in liability
to Lessor.
B. Lessee shall defend, indemnify, save and keep harmless the In-
demnified Parties against any loss, damage, cost, lien or expense
which they may suffer, incur or sustain or for which it may become
liable, growing out of any injury to or death of persons or loss or
damage to property which shall at any time during the term of this
Lease be caused by or resulting from the migration of Hazardous
Materials from the Demised Premises to adjacent properties. In
case any action, suit, proceeding or investigation shall be com-
menced against one or more of the Indemnified Parties growing
out of any such loss, damage, cost or expense, Lessee shall give
immediate written notice of the same to Lessor, and Lessee shall
attend to the defense of the same and save and keep harmless the
Indemnified Parties from all expense, attorney’s fees, costs, dis-
bursements and liabilities in any manner growing out of, pertain-
ing to or connected therewith.
C. Lessee shall be responsible for all costs for remediation of the
Demised Premises for contamination that migrates from adja-
cent property during the term of the Lease but Lessor may seek
recovery from any responsible third party.
10.06 ENVIRONMENTAL COVENANTS
Lessee agrees to and covenants as follows:
A. It has no knowledge of any pending or threatened:
(1) claims, complaints, notices, or requests for infor-
mation directed to Lessee with respect to any al-
leged violation of any Environmental Laws, or
(2) complaints, notices, or requests for information di-
rected to Lessee regarding potential liability under
any Environmental Law, relating to or arising from
the Demised Premises.
B. Lessee covenants and agrees that, throughout the term of the
Lease, all Hazardous Materials which may be used by any person
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33
for any purpose upon the Demised Premises shall be used or
stored thereon only in a safe, approved manner, in accordance
with all generally accepted industrial standards and all Environ-
mental Laws.
C. Lessee has been issued and is in compliance with all permits, cer-
tificates, approvals, licenses, and other authorizations relating to
environmental matters and necessary for its business, if any.
D. Lessee, to the best of its knowledge, is not a potentially responsi-
ble party with respect to any other facility receiving waste of Les-
see (from the Demised Premises) under CERCLA or under any stat-
ute providing for financial responsibility of private parties for
cleanup or other actions with respect to the release or threatened
release of any Hazardous Materials.
E. None of the manufacturing or distribution facilities of Lessee is
subject to any environmental lien. “Environmental Lien” means a
lien in favor of any government entity for any liability under any
law relating to the environment or costs incurred by such govern-
ment entity in response to the release or threatened release of
any substance into the environment.
F. Lessee will take all reasonable steps to prevent and has no
knowledge of any conditions on the Demised Premises that is or
was alleged by any government entity or third party to be in vio-
lation of any Environmental Laws. There will be no spill, discharge,
leaks, emission, injection, escape, dumping, or release of any
toxic or Hazardous Materials by any persons on the Demised
Premises.
G. Lessee and its parent company, if any, have not received from any
government entity since 1980, any written complaint or written
notice asserting potential liability, written request for infor-
mation, or written request to investigate any site under the CER-
CLA of 1980, as amended, or under any domestic state law com-
parable to CERCLA or any foreign law comparable to CERCLA.
H. Lessee, to the best of its knowledge after due inquiry, since No-
vember 15, 1971, represents that there has not been any dis-
charging, spilling, leaking, dumping, or burying of hazardous sub-
stances, as defined in CERCLA, or disposal of hazardous wastes,
as defined in RCRA, or of any other pollutant or contaminant at
the Demised Premises that is likely to form the basis for any writ-
ten claim by any government entity seeking to impose liability for
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34
remedial action under CERCLA or RCRA *(This provision applica-
ble only to occupants/tenants seeking a new lease for the same
property).
I. Lessee will not allow the installation of asbestos on the Demised
Premises, or any item, article, container or electrical equipment,
including but not limited to transformers, capacitors, circuit
breakers, reclosers, voltage regulators, switches, electro-mag-
nets and cable, containing PCBs.
J. Within 60 days after execution of the Lease, Lessee shall prepare
and submit a general statement to Lessor of its operations and
maintenance program for any activities conducted on Demised
Premises, describing its layout, process, method of inspections,
reporting procedure, and maintenance of equipment, which shall
be updated annually and submitted to Lessor on the anniversary
date of the execution of the Lease.
K. Lessee agrees to conduct daily monitoring and to maintain a daily
log book to ensure compliance with all Environmental Laws which
may be inspected by Lessor at its option.
L. Lessee shall notify Lessor in writing of any proposed significant
renovation or improvement on or to the Demised Premises, which
notice shall include any drawings, plans and specifications
thereof, at least 30 days prior to beginning construction of any
such renovation or improvement. For purposes of this subsection
(L), renovation shall be deemed significant when the total cost
exceeds $10,000.00.
M. To the event Lessee installs new underground utilities at the De-
mised Premises, Lessee shall be responsible to install “plugs” of
compacted impermeable soil material at intervals of no greater
than 100 feet between such plugs along utility trenches which
have been backfilled with compacted granular materials in order
to minimize cross-site and off-site environmental contaminant
migration. The spacing of these plugs should be based on the
characteristics of the site, the configuration of the trench or
trenches, the characteristics (nature and extent) of the site envi-
ronmental contamination, and/or the potential for site contami-
nation should a surface of subsurface chemical release occur. Spe-
cial emphasis should be placed on locating these plugs at all utility
trenches where they cross: other utility trenches, containment
berms or walls, property boundaries, and lease boundaries.
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35
N. The aforesaid representations and warranties shall survive the ex-
piration or termination of the Lease.
10.07 DEFAULT (ENVIRONMENTAL)
The occurrence of any one or more of the following events shall constitute a
default under this Lease Agreement, but said default shall not terminate the Lease
unless Lessor notifies Lessee of termination in writing:
A. The Demised Premises are listed or proposed for listing on the Na-
tional Priorities List pursuant to Section 1.05 of the CERCLA, 42
U.S.C. Section 9605, on the CERCLIS, or on any other similar state
list of sites or facilities requiring environmental investigation or
cleanup.
B. Lessee is determined to have liability for underground storage
tanks, active or abandoned, including petroleum storage tanks, on
or under the Demised Premises, including any release of Hazard-
ous Materials therefrom, that, singly or in the aggregate, have or
may reasonably be expected to have a material adverse effect on
the financial condition, operations, assets or business, properties
or prospects of Lessee or its parent company.
C. Lessee is determined to have liability for polychlorinated biphen-
yls (PCBs) that require immediate remediation or cleanup or fria-
ble asbestos in such condition to cause or threaten to cause, a
present health hazard at any property previously leased by Lessee
that, singly or in the aggregate, has or may reasonably be ex-
pected to have a material adverse effect on the financial condi-
tion, operations, assets, business, properties, or prospects of Les-
see, or its parent company.
D. Lessee is determined to have liability under any Environmental
Laws for any condition that exists at, on, or under any property
previously leased by Lessee that, with the passage of time or the
giving of notice, or both, gives rise to liability that, singly or in the
aggregate, has or may reasonably be expected to have a material
adverse effect on the financial condition, operations, assets, or
business properties or prospects of Lessee, or its parent company.
10.08 COVENANTS (ENVIRONMENTAL)
Lessee shall cause its parent company and each of its respective subsidiaries,
contractors, subcontractors, employees and agents to:
A. (1) Use and operate all of the Demised Premises in com-
pliance with all applicable Environmental Laws, keep
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36
all material permits, approvals, certificates, and li-
censes in effect and remain in material compliance
with them;
(2) Undertake reasonable and cost-effective measures to
minimize any immediate environmental impact of any
spill or leak of any Hazardous Materials;
(3) Provide notice to Lessor of the operation of any on-site
non-hazardous waste disposal facility. For purposes of
this subsection (A)(3), the term “waste” means any
discarded or abandoned material, and the term “dis-
posal facility” means any facility in which wastes are
placed for disposal or storage, in each case, for longer
than three (3) months.
B. Notify Lessor by telephone within two hours of the release of Haz-
ardous Materials, including the extent to which the identity of the
Hazardous Materials is known, the quantity thereof and the
cause(s) of the release, and provide Lessor within 72 hours of the
event, with copies of all written notices by Lessee, its parent and
its subsidiaries that are reported to government regulators or re-
ceived from the government regulators.
C. Provide such information that Lessor may reasonably request
from time to time to determine compliance by Lessee with this
Article.
D. Lessee covenants and agrees to cooperate with Lessor in any in-
spection, assessment, monitoring or remediation instituted by
Lessor during the Lease term and to allow prospective tenants or
purchasers reasonable access to the Demised Premises one year
prior to the expiration of the Lease.
10.09 COMPLIANCE (ENVIRONMENTAL)
Lessee will cause its parent company and each of its subsidiaries, if any, to
exercise due diligence to comply with all applicable treaties, laws, rules, regulations,
and orders of any government authority.
A. Lessee shall conduct a Phase I Environmental Assessment, at its
own expense, with respect to the Demised Premises every fifth
anniversary of the execution of this Lease and submit the written
report to Lessor within 90 days after each fifth anniversary. After
review of each Phase I Environmental Assessment, or at any other
time, upon receipt of any information or report Lessor, at its sole
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37
discretion, may require Lessee, at Lessee’s expense, to obtain a
Phase II Environmental Assessment with respect to the Demised
Premises. The written report of the Phase II Environmental As-
sessment shall be submitted to Lessor within 120 days of Lessor’s
request for same. If the Phase II Assessment discloses the pres-
ence of any Hazardous Materials contamination on the Demised
Premises or adjacent property, Lessee shall take immediate action
to remediate the contamination and to restore the Demised Prem-
ises to a clean and sanitary condition and to the extent required
by any and all environmental laws. Lessor may require Lessee to
obtain a Phase I and Phase II Environmental Assessment with re-
spect to the Demised Premises at any other time.
B. If buildings are located on the Demised Premises, Lessee agrees
to implement its own building maintenance and operations pro-
gram for asbestos inspections on an annual basis and to report its
findings to Lessor annually on the anniversary date of the Lease.
C. Capacitators, transformers, or other environmentally sensitive
installations or improvements shall be removed at the end of the
Lease at Lessor’s election.
D. In addition to the Environmental Assessments required in para-
graph A of this Article, Lessor shall have the right, but is not re-
quired to cause an independent environmental consultant, chosen
by Lessor at its sole discretion, to inspect, assess and test the De-
mised Premises for the existence of any and all environmental
conditions and any and all violations of Environmental Laws (En-
vironmental Assessment). The scope, sequence and timing of the
Environmental Assessment shall be at the sole discretion of Les-
sor.
E. If any Environmental Assessment reveals, or Lessor otherwise be-
comes aware of, the existence of any violation of any Environmen-
tal Laws that either Lessee is unwilling to remediate or that Lessor
is unwilling to accept, Lessee shall be in default under this Lease
and Lessor shall have the right and option to terminate this Agree-
ment and to declare it null and void.
F. Not less than one (1) year prior to the expiration of the Lease,
Lessee shall have caused to be prepared and submitted to Lessor
a written report of a site assessment in scope, form and sub-
stance, and prepared by an independent, competent and qualified
professional and engineer, registered in the State of Illinois, sat-
isfactory to Lessor, and dated not more than eighteen (18)
months prior to the expiration of the Lease, showing that:
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38
(1) The Demised Premises and any improvements thereon
do not materially deviate from any requirements of the
Environmental Laws, including any licenses, permits
or certificates required thereunder;
(2) The Demised Premises property and any improve-
ments thereon do not contain: (i) asbestos in any
form; (ii) urea formaldehyde; (iii) items, articles, con-
tainers, or equipment which contain fluid containing
polychlorinated biphenyls (PCBs); or (iv) underground
storage tanks which do not comply with Environmen-
tal Laws;
(3) The engineer has identified, and then describes, any
Hazardous Materials utilized or maintained on the De-
mised Premises, the exposure to which is prohibited,
limited, or regulated by any Environmental Laws;
(4) If any Hazardous Materials were utilized and main-
tained on the Demised Premises, the engineer has
conducted and submitted a Phase II Environmental
Assessment of the Demised Premises, which docu-
ments that the Demised Premises and improvements
are free of contamination by Hazardous Materials;
(5) The engineer has identified and then describes, the
subject matter of any past, existing, or threatened in-
vestigation, inquiry, or proceeding concerning envi-
ronmental matters by any federal, state, county, re-
gional or local authority, (the “Authorities”), and
describes any submission by Lessee concerning said
environmental matter which it intends to give, has
been given or should be given with regard to the De-
mised Premises to the Authorities; and
(6) The engineer includes copies of the submissions made
pursuant to the requirements of Title III of the Super-
fund Amendments and Reauthorization Act of 1986,
(SARA) Section 11001 et seq. of Title 42 of the United
States Code.
G. In the event Lessee should receive a Notice of Environmental
Problem, Lessee shall promptly provide a copy to Lessor, and in
no event later than seventy-two (72) hours from Lessee’s and any
tenant’s receipt or submission thereof. “Notice of Environmental
Problem” shall mean any notice, letter, citation, order, warning,
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39
complaint, inquiry, claim, or demand that: (i) Lessee has violated,
or is about to violate, any Environmental Laws; (ii) there has been
a release, or there is a threat of release, of Hazardous Materials,
on the Demised Premises, or any improvements thereon; (iii) Les-
see will be liable, in whole or in part, for the costs of cleaning up,
remediating, removing, or responding to a release of Hazardous
Materials; or (iv) any part of the Demised Premises or any im-
provements thereon is subject to a lien in favor of any govern-
mental entity for any liability, costs, or damages, under any Envi-
ronmental Laws, arising from or costs incurred by such
government entity in response to a release of a Hazardous Mate-
rial.
10.10 INSPECTION AND RIGHT OF INSPECTION (ENVIRONMENTAL)
A. In the event Lessee receives a Notice of Environmental Problem
as defined in Paragraph 10.10G, Lessee shall, within ninety (90)
days, submit to Lessor a written report in scope, form and sub-
stance, and prepared by an independent, competent and qualified,
professional, registered engineer, satisfactory to Lessor, showing
that the engineer made all appropriate inquiry consistent with
good commercial and customary practice, such that consistent
with generally accepted engineering practice and procedure, indi-
cating whether any evidence or indication came to light which
would suggest there was a release of substances on the Demised
Premises which could necessitate an environmental response ac-
tion, and which describes the Demised Premises compliance with,
or lack thereof, and with all applicable Environmental Laws or cer-
tificates required thereunder, and Lessee’s compliance with the
representations and warranties previously set forth in this Lease.
After review of the written report, Lessor may require Lessee to
submit a written Phase II Environmental Assessment pursuant to
provisions set forth in paragraph 10.10A.
B. Lessor hereby expressly reserves to itself, its agents, attorneys,
employees, consultants, and contractors, an irrevocable license
and authorization to enter upon and inspect the Demised Prem-
ises and improvements thereon, and perform such tests, including
without limitation, subsurface testing, soils, and groundwater
testing, and other tests which may physically invade the Demised
Premises or improvements thereon, as Lessor, in its sole discre-
tion, determines is necessary to protect its interests.
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40
10.11. Park Improvements
In connection with any park improvements, including the skate park, Lessee
is responsible for the legal disposal of all excess materials (debris, garbage, land-
scape wastes, soils, etc.) generated from the project.
IN WITNESS WHEREOF, the METROPOLITAN WATER RECLAMATION DIS-
TRICT OF GREATER CHICAGO has caused this instrument to be executed in triplicate
by the Chairman of the Committee on Finance of its Board of Commissioners and at-
tested by its Clerk, and its corporate seal to be hereunto affixed; and Lessee has
caused this instrument to be executed in triplicate by its President and attested by
its Secretary and its corporate seal to be hereunto affixed all the day and year first
above written.
METROPOLITAN WATER RECLAMATION DISTRICT
OF GREATER CHICAGO
By: ____________________________________
Marcelino Garcia
Chairman of Committee on Finance
ATTEST:
________________________________
Jacqueline Torres, Clerk
CITY OF EVANSTON
By: ____________________________________
Title: __________________________________
ATTEST
By: ___________________________
Title: __________________________
Page 46 of 50
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41
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, __________________________________ Notary Public in and for said
County, in the State aforesaid, DO HEREBY CERTIFY that Marcelino Garcia personally
known to me to be the Chairman of the Committee on Finance of the Board of Com-
missioners of the Metropolitan Water Reclamation District of Greater Chicago, a body
corporate and politic, and Jacqueline Torres, personally known to me to be the Clerk
of said body corporate and politic, and personally known to me to be the same persons
whose names are subscribed to the foregoing instrument, appeared before me this
day in person and severally acknowledged that as such Chairman of the Committee
on Finance and such Clerk, they signed and delivered the said instrument as Chairman
of the Committee on Finance of the Board of Commissioners and Clerk of said body
corporate and politic, and caused the corporate seal of said body corporate and politic
to be affixed thereto, pursuant to authority given by the Board of Commissioners of
said body corporate and politic, as their free and voluntary act and as the free and
voluntary act and deed of said body corporate and politic, for the uses and purposes
therein set forth.
GIVEN under my hand and Notarial Seal this ________ day of _________________,
A.D. 20 ___.
________________________________
Notary Public
My Commission expires:
______________________
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42
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
The undersigned, a Notary Public in and for said County, in the State aforesa-
id, DOES HEREBY CERTIFY that________________________________________,
(Name)
personally known to me to be the _____________________________________ of
(Title)
_____________________________________________, a municipal corporation,
(Village/Town/City)
and ________________________________________, personally known to me to
(Name)
be the ________________________________________ of said municipal
(Title)
corporation and personally known to me to be the same persons whose names are
subscribed to the foregoing instrument, appeared before me this day in person and
severally acknowledged that as such ____________________________________
(Title)
and _____________________________________ of said municipal corporation,
(Title)
duly executed said instrument on behalf of said municipal corporation and caused
its corporate seal to be affixed thereto pursuant to authority given by the corporate
authority of said municipal corporation, as its free and voluntary act and as the free
and voluntary act and deed of said municipal corporation, for the uses and purposes
therein set forth.
GIVEN under my hand and Notarial Seal this _____ day of _________, A.D.
20___.
__________________________________________
Notary Public
My Commission expires:
______________________
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43
APPROVED AS TO FORM AND LEGALITY:
________________________________________________________________
Head Assistant Attorney
________________________________________________________________
General Counsel
APPROVED:
________________________________________________________________
Executive Director
RECEIVED:
Fee_____
Insurance_____
Bond_____
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LEASE RENEWALAREA BOUNDARYGREEN BAY ROADASHLAND AVE NORTH SHORE
CHANNELTWIGGS PARKLEASE RENEWAL FOR SKATE PARKNOYES STPage 50 of 50A11.Page 376 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer
Subject: Resolution 34-R-23, Authorizing the City Clerk to Sign Illinois
Department of Transportation Resolution for Improvement Under the
Illinois Highway Code for Street Patching, Pavement Markings, Crack
Sealing & Pavement Rejuvenation of Various Evanst on Streets in the
Amount of $970,000.
Date: May 8, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 34 -R-23 Authorizing the City Clerk to
Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois
Highway Code for street patching, pavement markings, crack sealing & pavement rejuvenation
of various Evanston Streets in the amount of $970,000.
Funding Source:
Funding will be provided in the amount of $970,000 from the Motor Fuel Tax Fund, which has
a total FY 2023 budget of $4,141,600.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
The City’s street resurfacing program is funded through the Motor Fuel Tax and Rebuild IL
Funds Program. The street maintenance program is funded through Motor Fuel Tax (MFT)
Funds. This year staff is proposing to use the MFT Funds for asphalt surface pa tching,
pavement markings, crack sealing & pavement rejuvenation of various streets throughout the
City. The location maps indicating various maintenance activities are attached to the memo.
A12.Page 377 of 629
The proposed contract work for patching consists of asphalt grinding/milling of the existing
street surface and asphalt paving with related incidental construction. The deteriorated
pavement markings are restriped with thermoplastic for better visibility and safety. The crack
sealing and the pavement rejuvenation are performed to extend the pavement life in a cost -
effective manner without full street resurfacing.
The purpose of the resolution is to appropriate the use of unobligated MFT Funds for this use.
This resolution is an annual occurrence required by IDOT to initiate the use of funds for an
MFT-funded project. With City Council approval of this resolution, staff will finalize the MFT
maintenance contracts for various tasks. It is anticipated that construction on these contracts
will begin in June 2023.
Attachments:
Resolution 34-R-23
Maintenance Work Location Maps
Page 2 of 11
A12.Page 378 of 629
1
5/08/2023
34-R-23
A RESOLUTION
Authorizing the City Clerk to Sign an Illinois Department of
Transportation Resolution for Improvement under the Illinois Highway
Code for Street Patching, Pavement Markings, Crack Sealing &
Pavement Rejuvenation of Various Evanston Streets in the
Amount of $970,000
WHEREAS, in order to facilitate the free flow of traffic and ensure safety to
the motoring public, the City of Evanston and the Illinois Department of Transportation
(“IDOT”), intend to enter into an Illinois Department of Transportation Resolution for
Improvement Under the Illinois Highway Code, a copy of which is attached hereto and
incorporated herein as Exhibit 1, for improvements to various streets within the City of
Evanston; and
WHEREAS, said roadway improvements consist of street patching,
pavement markings, crack sealing & pavement rejuvenation of various streets as shown
on the attached maps (the “Street Improvements”); and
WHEREAS, it is necessary for the City Clerk to execute the IDOT
Resolution for Improvement Under the Illinois Highway Code , allocating a portion of the
City’s Motor Fuel Tax funds in the principal amount of Nine Hundred Seventy Thousand
Dollars ($970,000) to pay for said Street Improvements; and
WHEREAS, the City Council has determined that it is in the best interests
of the City to execute the aforementioned resolution for certain Street Improvements,
Page 3 of 11
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34-R-23
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Clerk is hereby authorized to sign and attest to the
Resolution for Improvement under the Illinois Highway Code between the City of
Evanston and IDOT, attached hereto as Exhibit 1.
SECTION 3: That this Resolution 34-R-23 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, Deputy City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
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~3~
EXHIBIT 1
Resolution for Improvement Under the
Illinois Highway Code
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BLR 14220 (Rev. 02/08/19)
Resolution for Maintenance
Under the Illinois Highway Code
Printed 04/24/2304/24/23
Resolution Type
OriginalOriginal
Section Number
23000000GM
BE IT RESOLVED, by the
Governing Body Type
CouncilCouncil of the
Local Public Agency Type
CityCity of
Name of Local Public Agency
Evanston Illinois that there is hereby appropriated the sum of
DollarsNine Hundred Seventy Thousand ()$970,000.00
of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from
Beginning Date
01/01/2301/01/23 to
Ending Date
12/31/2312/31/23
Resolution Number
34-R-23
.
BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs,
including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax
funds during the period as specified above.
BE IT FURTHER RESOLVED, that
Local Public Agency Type
City of
Name of Local Public Agency
Evanston
shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms
available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for
expenditure by the Department under this appropriation, and
BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office
of the Department of Transportation.
I
Name of Clerk Local Public Agency Type
City Clerk in and for said
Local Public Agency Type
City
of
Name of Local Public Agency
Evanston in the State of Illinois, and keeper of the records and files thereof, as
provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the
Governing Body Type
Council of
Name of Local Public Agency
Evanston at a meeting held on
Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this
.
Day
day of
Month, Year
.
(SEAL)Clerk Signature
APPROVED
Regional Engineer
Department of Transportation Date
Page 6 of 11
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BLR 14220 (Rev. 02/08/19)Printed 04/24/2304/24/23
Instructions for BLR 14220
This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds.
Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be
used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of
the BLRS Manual.
When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated.
Resolution Number Insert the resolution number as assigned by the LPA, if applicable.
Resolution Type From the drop down box, choose the type of resolution:
-Original would be used when passing a resolution for the first time for this project.
-Supplemental would be used when passing a resolution increasing appropriation above
previously passed resolutions.
-Amended would be used when a previously passed resolution is being amended.
Section Number Insert the section number of the improvement covered by the resolution.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words,
followed by the same amount in numerical format in the ().
Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month
consecutive period.
Ending Date Insert the ending date of the maintenance period.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Name of Clerk Insert the name of the LPA Clerk.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
LPA Type From the drop down box choose the LPA body type; County, City, Town or Village.
Name of LPA Insert the name of the LPA.
Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or
President and Board of Trustees for a City, Village or Town.
Name of LPA Insert the name of the LPA.
Date Insert the date of the meeting.
Day Insert the day the Clerk signed the document.
Month, Year Insert the month and year of the clerk's signature.
Clerk Signature Clerk shall sign here.
Approved The Department of Transportation representative shall sign and date here upon approval.
Three (3) certified signed originals must be submitted to the Regional Engineer's District office.
Following IDOT's approval, distribution will be as follows:
Local Public Agency Clerk
Engineer (Municipal, Consultant or County)
District
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Lara Biggs, Capital Planning & Engineering Bureau Chief
CC: Edgar Cano - Public Works Agency Director
Subject: Resolution 35-R-23, Authorizing the Mayor to Sign a Joint Funding
Agreement for State-Let Construction Work for Federal Participation
with the Illinois Department of Transportation to Commit Matching Funds
for the Main Street Improvements Project
Date: May 8, 2023
Recommended Action:
Staff recommends that the City Council adopt Resolution 35-R-23, Authorizing the Mayor to
Sign a Joint Funding Agreement for State-Let Construction Work for Federal Participation with
the Illinois Department of Transportation to Commit Matching Funds for the Main Street
Improvements Project.
Funding Source:
Adoption of this resolution will allow Evanston to receive $2,000,000 in Illinois Transportation
Enhancement Program (ITEP) funding and commits Evanston for matching funds in the
amount of $4,783,700 for the project, which includes a grant from the Metropolitan Water
Reclamation District (MWRD), Invest in Cook grant funds, funding from the Chicago -Main TIF
and general obligation bonds. A detailed funding summary is provided below.
CARP:
Transportation & Mobility, Green Infrastructure
Council Action:
For Action
Summary:
The Main Street Improvement Project between Maple Avenue and Hinman Avenue is a
streetscaping and full corridor improvement project to the Main Street business district. The
corridor improvements consist of ADA sidewalk and curb ramp improvements, pedestri an
crossings – including a mid-block raised cross walk, traffic signal modernization, streetscape
elements, landscaping, and pavement improvements. The contract documents are complete
and, because a portion of the funding is from an ITEP grant, the Illino is Department of
Transportation (IDOT) is responsible for bidding and managing the construction contract.
A13.Page 388 of 629
On March 27, 2023, City Council approved Resolution 24 -R-23, which authorized the City
Manager to enter into a Joint Funding Agreement with IDOT. T his agreement was based on
an engineer's estimate of $4,700,690 for the Main Street construction cost, and would have
committed the City of Evanston to providing matching local funds in the amount of $2,858,700
for the construction of the Main Street Improvement Project, Maple to Hinman.
This project was bid by IDOT and included on the April 28, 2023 letting. When bids were
opened, the lowest responsive and responsible bidder was Alliance Construction with a bid of
price of $6,622,100.67, an increase of $1,921,410.67 over the engineer's estimate. This
difference in price is required to be funded by the City.
Analysis:
Because it is a substantial increase in overall project cost, IDOT has asked the City to reaffirm
it's commitment to funding this construction. This would require the City to provide an additional
$1,921,410.67 in construction funding. A portion of this project (55% of the length) is located
within the Chicago-Main TIF. Therefore it is recommended that approximately 55% of the
funding come from the TIF, with the remainder coming from the General Fund. The overall
funding for this construction project would be as follows:
Legislative History:
On October 22, 2018, City Council awarded the Phase I Engineering contract for the Main
Street Improvements Project to Patrick Engineering.
On March 9, 2020, City Council approved the Phase II Engineering contract for the Main Street
Improvements Project to Patrick Engineering.
On September 29, 2020, City Council approved Resolution 78-R-20, authorizing the City
Manager to apply for the ITEP grant funds from the Illinois Department of Transportation.
On September 12, 2022, City Council approved Resolution 75-R-22, Authorizing the Mayor to
Sign the Joint Funding Agreement.
On March 27, 2023, City Council approved Resolution 24-R-23, Authorizing the Mayor to sign
a revised Joint Funding Agreement.
Attachments:
Page 2 of 7
A13.Page 389 of 629
Resolution 35-R-23
Page 3 of 7
A13.Page 390 of 629
5/08/2023
35-R-23
A RESOLUTION
Authorizing the Mayor to Sign a Joint Funding Agreement for
State-Let Construction Work for Federal Participation with the
Illinois Department of Transportation to Commit Matching Funds for the
Main Street Improvements Project
WHEREAS, the City of Evanston seeks to utilize Illinois Transportation
Enhancement Program (ITEP) grant funds to make corridor improvements to Main Street
between Maple Avenue and Hinman Avenue, said improvement to be identified as Illinois
Department of Transportation (IDOT) State Section Number: 19-00283-00-PV and Project
Number: 61H93 hereinafter referred to as the “Project”; and
WHEREAS, said corridor improvements consist of ADA sidewalk and curb
ramp improvements, pedestrian cross, traffic signal modernization, streetscape
elements, and pavement improvements; and
WHEREAS, the State of Illinois and the City of Evanston intend to use
ITEP funds committed to fund the Project; and
WHEREAS, the use of these funds requires the City to enter into the Joint
Funding Agreement for State-Let Construction Work; and
WHEREAS, the ITEP fund source requires a match of the local funds by
the City of Evanston; and
WHEREAS, the City Council of the City of Evanston hereby determines it
is in the best interests of the City to enter into the Joint Funding Agreement for State-Let
Page 4 of 7
A13.Page 391 of 629
35-R-23
~2~
Construction Work for Federal Participation with the Illinois Department of
Transportation,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is authorized to allocate Four Million
Seven Hundred Eighty-three Thousand Seven Hundred Dollars ($4,783,700), or as
much needed to match the required funding to complete the proposed improvements
and furthermore agree to pass a supplemental resolution if necessary to appropriate
additional funds for completing the project.
SECTION 3: The Mayor is hereby authorized to sign the Joint Funding
Agreement for State-Let Construction Work with the Illinois Department of Transportation
for funding participation for the Project between the City of Evanston and the Illinois
Department of Transportation, attached hereto as Exhibit A.
SECTION 4: That this Resolution 35-R-23 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Page 5 of 7
A13.Page 392 of 629
35-R-23
~3~
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 6 of 7
A13.Page 393 of 629
35-R-23
~4~
EXHIBIT A
Joint Funding Agreement for State-Let Construction Work
Between the City of Evanston and the Illinois Department of Transportation
Page 7 of 7
A13.Page 394 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 42-O-23, Amending City Code Sections 3-4-6 and 7-10-3 to
Allow Alcohol in Certain City Parks Pursuant to A One-Day Special
Events Liquor License
Date: May 8, 2023
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinance 42 -O-23,
amending City Code Sections 3-4-6 and 7-10-3 to allow alcohol in certain City parks pursuant
to a one-day special events liquor license.
Council Action:
For Introduction
Summary:
The City of Evanston currently does not allow alcohol in City parks pursuant to Section 7-10-3
of the Code. In the past, there have been requests from social groups and community
members to have events in City parks where alcohol could be served. Ordinance 42 -O-23
creates a new Z-5 Special Events One-Day Liquor License, which allows the service and
consumption of alcohol in City parks in connection with a Special Events permit. The process
for obtaining a Z-5 license involves a review of the Special Events application by various City
departments, including Parks and Recreation, the Fire Department, and the Police De partment.
Once the application is reviewed, the City can impose parameters on the special event and
service of alcohol, including but not limited to limiting the number of people at the special event,
requiring security, and requiring the applicant to pro vide restroom facilities. This allows the
City to maintain some level of control to ensure that the consumption of alcohol in City parks is
done in a responsible manner. Additionally, the ordinance caps the amount of Z -5 licenses
issued in a calendar year to ten (10), excluding City-sponsored events.
Legislative History:
The Liquor Control Review Board voted 4-0 to approve Ordinance 42-O-23 at its April 24, 2023,
meeting.
Attachments:
A14.Page 395 of 629
Ordinance 42-O-23 Amending City Code Subsections 3-4-6 and 7-10-3 to Allow Alcohol in
City Parks pursuant to a Special Events One Day Liquor License
Page 2 of 9
A14.Page 396 of 629
5/8/2023
42-O-23
AN ORDINANCE
Amending City Code Sections 3-4-6 and to 7-10-3 to Allow Alcohol in
Certain City Parks Pursuant to A One-Day Special Events Liquor
License
WHEREAS, the City of Evanston currently does not allow alcoholic
beverages in City parks; and
WHEREAS, there have been numerous requests from community
members to hold events which would include the service and consumption of alcoholic
beverages in City parks; and
WHEREAS, the creation of a new Z-5 City Park Special Event One-Day
liquor license allows for the consumption of alcoholic beverages in City parks pursuant
to a process that helps ensure compliance with the law and safety regulations; and
WHEREAS, the Evanston City Council finds that it is in the best interests
of the City to amend the City Code to create a Z-5 City Park Special Event One-Day
liquor license, allowing alcohol in City Parks under certain conditions.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-4-6 “Classification and License Fees” of the
Evanston City Code of 2012, as amended, is hereby further amended to add
Subsection(Z-5) and to read as follows:
3-4-6. – CLASSIFICATION AND LICENSE FEES.
(Z-5) Class Z-5 City Park Special Event One-Day liquor license, which shall authorize
the sale, service, or consumption of alcoholic beverages on certain City parks
Page 3 of 9
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42-O-23
~2~
pursuant to a City of Evanston Special Event Permit. Such City Park Special
Event One-Day liquor licenses shall be issued subject to the following conditions:
a. It shall be unlawful for any person or business to sell, distribute or allow the
consumption of alcoholic beverages in or upon any park in the City of Evanston without
first having secured a Class Z-5 One-Day liquor license. Holders of liquor licenses who
conduct events in a City park where alcohol is consumed must have a separate Class
Z-5 City Park Special Event One-Day Liquor License for each event.
b. Class Z-5 City Park Special Event One-Day Liquor License authorizes only the
retail sale, service or consumption of alcoholic beverages on park premises specified in
the application in conjunction with an event or function, including, but not limited to a
picnic, meet, gathering, carnival, concert, show, movie or other named special event,
that is open to the general public, with or without an admission charge, and is wholly or
partially conducted out of doors on City park premises. A Class Z-5 City Park Special
Event One-Day Liquor License is required in conjunction with such event or function
even if the applicant possesses another class of liquor license under this section.
c. Applications for a Class Z-5 City Park Special Event One-Day Liquor License
shall be made in writing to the City of Evanston Parks and Recreation Department at
least twenty-one (21) days prior to the event. The application must contain all required
information as well as approval of the Parks and Recreation Department Director or
their designee. Application For License of this article shall also state: 1) the date, hours,
location, and the estimated maximum number of individuals to attend the event or
function; 2) a description and the size of the area (including any indoor space) of the
premises where the event or function is to occur and for which the license is being
requested; 3) the name and type of media in which the event or function has been
promoted or advertised and the dates of such advertisement or promotion; and 4) a
detailed description of the event or function, including whether or not there is to be any
unique property or valuables (e.g., antiques, artworks, jewelry, vehicles) displayed or
exhibited and the average amount of cash anticipated to be on the premises at any
given time due to the event or function.
Applicants must additionally submit:
1) The name of applicant, address and phone number.
2) The name, telephone number and address of the person who is responsible
for conducting the event, and who will be on the premises during the actual
event. Such person(s) must be at least twenty-one (21) years of age.
3) a copy of a certificate of liquor liability insurance, naming the City as
additional insured in the amount of one million dollars ($1,000,000.00) for
the period and premises during which liquor will be sold.
4) A signed statement that:
Page 4 of 9
A14.Page 398 of 629
42-O-23
~3~
If I (we) am (are) granted this special liquor license, I (we) specifically recognize
and agree that the Mayor may revoke this license at any time at the absolute
discretion of the Mayor; and upon acceptance of this special liquor license, the
holder specifically acknowledges the special privilege of obtaining this type of
license and consents to all requirements, including the requirement of
immediate forfeiture without reason.
5) The fee for a Class Z-5 liquor license, which shall be one hundred fifteen
dollars ($115.00) for residents and three hundred forty dollars ($340.00) for
nonresidents, and shall be deposited with the application.
6) Proof of BASSET training and certification by a representative/member of
the sponsoring entity within the previous three (3) years who will be on-site
for the duration of the event.
d. The applicant shall provide security for the special event, pursuant to the
City’s requirements and approval.
e. The applicant may be required to provide restroom and sanitary facilities,
pursuant to the City’s requirements and approval.
f. The applicant shall provide food for the special event.
g. No Class Z-5 City Park Special Event One-Day Liquor License shall be issued
for a period in excess of one (1) day. Any request for a Class Z-5 City Park Special
Event One-Day Liquor License in excess of the one (1) day license limitation shall
require the submittal of a new application.
h. In addition to their authority elsewhere in this Chapter to suspend or revoke
any license, or impose fines or other penalties for violation of any local ordinance or
State law, the Liquor Control Commissioner shall have the right, without any liability to
the City of Evanston, to summarily suspend without notice or hearing any Class Z-5 City
Park Special Event One-Day Liquor License, upon a determination pursuant to a sworn
statement of a witness, that any of the following have occurred while alcoholic
beverages are being sold, served, or consumed on the premises for which such license
has been issued:
1. The total number of individuals on the property (excluding employees and
contractors of the applicant and sponsor or conductor actually engaged in
the conduct of the event or function) exceeds the estimated maximum
number of attendees stated in the license application.
2. The consumption of alcoholic beverages sold or served at the event or
function by attendees outside of the licensed premises.
3. Fighting or other physical altercations; defecation or urination in other than
in sanitary facilities; and any of the acts prohibited by this Chapter.
4. Sale, service, or consumption of alcoholic beverages other than in plastic,
paper or approved containers.
Page 5 of 9
A14.Page 399 of 629
42-O-23
~4~
5. Noncompliance with the approved crowd control, security, and emergency
plan as provided for in Subsection (d) of this Class Z-5 City Park Special
Event One-Day Liquor License, or failure to provide fully functioning and
maintained sanitary facilities as required by Subsection (e) of this Class Z-
5 City Park Special Event One-Day Liquor License.
The Liquor Control Commissioner shall also have the power to so summarily suspend
any Class Z-5 City Park Special Event One-Day Liquor License if he determines that the
applicant or any conductor or sponsor of the event or function has provided false or
misleading information in the application; is in violation of any Federal, State, or local
law or any ordinance or resolution of the City of Evanston; or is indebted to the City of
Evanston for any fee, cost, or fine.
The order of summary suspension shall be immediately served upon the licensee, who
may request in writing a hearing on such before the Liquor Control Commissioner,
which shall be conducted as soon after the City Manager's receipt of the request as is
reasonably practicable. Pursuant to such hearing, or upon his own initiative, the Liquor
Control Commissioner, after determining that the acts or conditions giving rise to the
summary suspension have ceased or been eliminated and are not likely to reoccur, may
issue a written order rescinding the suspension. He may impose in such order any
controls, restrictions, or provisions he deems appropriate to prevent the reoccurrence of
such acts or conditions.
i. The maximum number of Class Z-5 City Park Special Event One-Day Liquor
Licenses issued in the City in any calendar year shall not exceed ten (10) excluding City
of Evanston sponsored events.
j. The service of alcoholic liquor shall only take place from 10:00 a.m. to 10:00
p.m. (Sunday through Saturday).
k. No alcoholic beverages are permitted at and the Z-5 City Park Special Event
One-Day Liquor License shall not be applicable to: Clark Street Beach,
Lighthouse Beach, Lee Street Beach, South Boulevard Beach, Greenwood Street
Beach, Lincoln Street Beach, and the Church Street Boat Launch.
SECTION 2: Section 7-10-3 “General Regulations” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
7-10-3. - GENERAL REGULATIONS.
(A) Athletic Field Reservation System. The playground and recreation board may
develop and administer an athletic field reservation system.
Page 6 of 9
A14.Page 400 of 629
42-O-23
~5~
(B) Practice On Tennis Backboards. Practice backboards may be used on tennis
courts from eight o'clock (8:00) A.M. to nine o'clock (9:00) P.M. only.
(C) Prohibitions On Tennis And Basketball Courts. No skateboards, bicycles,
motorized vehicles, rollerblades/skates or scooters are permitted on tennis courts or
basketball courts.
(D) Tennis Rules And Regulations. Posted "tennis court rules and regulations" as
adopted by the recreation board will govern use and conduct.
(E) Tennis Court Activity. The playing of tennis is the only activity permitted on City
tennis courts.
(F) Private Instruction. Individuals providing private instruction for a fee in City parks
must obtain a permit prior to the start of the instruction. City programs and the City's
duly authorized agents are exempt.
(G) Hours Of Play. Use of basketballs on basketball courts is permitted only between
the hours of eight o'clock (8:00) A.M. to nine o'clock (9:00) P.M.
(H) Park Access Road Regulation. No person shall stop, stand, park, drive upon or
block a park access roadway except authorized emergency vehicles, municipally
owned, or authorized vehicles.
(I) Glass Containers. It shall be unlawful for a person to possess, bring, carry, scatter,
dump, deposit, leave or have under his or her actual physical control a glass beverage
container in or within a City park or beach. A "glass beverage container" means and
includes all glass receptacles including bottles, jars, and glass tumblers containing
potable liquids.
(J) Alcohol Prohibited. No alcoholic beverages are permitted on park property with the
exception of one day liquor service licenses for City owned buildings and City parks
pursuant to Subsections 3-5-6(X) and 3-5-6(X1) 3-4-6(Z-3), 3-4-6(Z-4), and 3-4-6(Z-5)
of this Code.
(K) Aviation Apparatus. It shall be unlawful for a person to bring, land, or cause to
ascend or descend or alight within City park property or within three hundred (300)
yards of shore except when authorized any airplane, helicopter, flying machine,
balloon, parachute, or other apparatus for aviation.
(L) Lakefront Rock Revetment Regulation. Except for City employees or authorized
contractors working for the City, no person shall climb onto, walk, run, stand or sit
upon the rock revetment anywhere along the City-owned lakefront.
Page 7 of 9
A14.Page 401 of 629
42-O-23
~6~
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 8 of 9
A14.Page 402 of 629
42-O-23
~7~
Page 9 of 9
A14.Page 403 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 43-O-23, Amending City Code Section 3-2-14-8 Concerning
the Payment of Liquor Tax Penalties
Date: May 8, 2023
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinance 43 -O-23,
amending City Code Section 3-2-14-8 concerning the payment of liquor tax penalties.
Council Action:
For Introduction
Summary:
City Code Section 3-2-14-8 mandates the payment of late penalties for liquor tax payments.
Late penalties for liquor taxes are 10% per month. There are instances when the liquor license
holder is unaware that they are not current with liquor tax payments because they are not
informed that they have not made their liquor tax payments or they use an outside accounting
firm to make these payments, and there is a communication breakdown. Theoretically, late
liquor tax penalties can equal or even exceed the liquor taxes owed to the City, which can be
overly burdensome on a license holder. Ordinance 43-O-23 provides flexibility on how the City
enforces late fees for liquor tax payments. It allows the Liquor Comm issioner to waive or
partially forgive these late fees upon showing good cause by a license holder. The ordinance
does not affect the collection of liquor taxes; it only deals with liquor tax late fees. This is
important because license holders are not allowed to renew their licenses until they are current
with their debts owed to the City. Removing the mandatory late fees allows the City to work
with license holders to figure out a plan for liquor tax late fees that are mutually beneficial to
both parties.
Legislative History:
The Liquor Control Review Board voted 4-0 to approve Ordinance 43-O-23 at its April 24, 2023
meeting.
Attachments:
A15.Page 404 of 629
Ordinance 43-O-23 Amending Section 3-2-14-8 to Allow the Waiver of Liquor Tax Late
Penalties
Page 2 of 4
A15.Page 405 of 629
5/8/2023
43-O-23
AN ORDINANCE
Amending City Code Section 3-2-14-8 Concerning the Payment of
Liquor Tax Penalties
WHEREAS, the City of Evanston Code currently contains a provision for
mandatory penalties for the late payment of liquor taxes; and
WHEREAS, the late penalties can often approach or even exceed the
amount of liquor tax owed to the City; and
WHEREAS, liquor license holders oftentimes hire outside firms to handle
their accounting and make payments on their behalf; and
WHEREAS, there are situations where a liquor license holder is made
aware of their failure to pay liquor taxes only after they have incurred significant late
penalties; and
WHEREAS, the Evanston City Council believes it is in the best interests of
the City to amend the Code to allow the Liquor Commissioner the flexibility to waive or
partially forgive liquor tax late penalties, when appropriate.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-2-14-8 “Failure to Pay Tax” of the Evanston City
Code of 2012, as amended, is hereby amended as follows:
3-2-14-8. – FAILURE TO PAY TAX.
If for any reason any tax is not paid when due, a penalty at the rate of ten percent
(10%) per month on the amount of tax which remains unpaid must be added and
collected. Whenever any person fails to pay any tax as herein provided, the
Corporation Counsel, may bring an action to enforce the payment of said tax on behalf
Page 3 of 4
A15.Page 406 of 629
43-O-23
~2~
of the City in any court of competent jurisdiction. The Liquor Commissioner, in their
discretion, may waive in whole or partially forgive the late penalty pursuant to written
notice upon showing of good cause.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A15.Page 407 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 44-O-23, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from Seventy to Seventy-One
for Evanston Games & Cafe, Inc. d/b/a Bitter Blossom, 1707 Maple
Avenue.
Date: May 8, 2023
Recommended Action:
The Liquor Control Review Board recommends City Council approval o f Ordinance 44-O-23,
amending City Code Section 3-4-6(D) to increase the number of Class D liquor licenses from
seventy to seventy-one. Councilmember Harris recommends suspending the City Council rules
for introduction and action at the May 8, 2023, City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 44-O-23 amends City Code Section 3-4-6(D) to increase the number of Class D
liquor licenses in the City. Bitter Blossom applied for a D liquor license at its 1707 Maple
Avenue location, and the Liquor Review Board voted to approve the application at its April 24,
2023, meeting.
Legislative History:
The Liquor Review Board voted to approve Bitter Blossom's application at its April 24, 2023,
meeting.
Attachments:
Ordinance 44-O-23 Amending 3-4-6(D) to Increase Class D Liquor Licenses from 70 to 71
(Bitter Blossom)
A16.Page 408 of 629
5/8/2023
44-O-23
AN ORDINANCE
Amending City Code Section 3-4-6(D) to Increase the Number of Class
D Liquor Licenses from Seventy to Seventy-One
Evanston Games & Cafe, Inc., d/b/a Bitter Blossom, 1707 Maple
Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
Class Type Consume
on site
Consume
off site
Initial
Fees
Renew
Fees Licenses Location
Limit
Permitted
Hours
D Restaurant Liquor None $2,800 $2,800 70 71 None 11 a.m.—
1 a.m.
(Mon-
Thurs); 11
a.m. – 2
a.m. (Fri-
Sat); 10
a.m. – 1
a.m. (Sun)
SECTION 2: Subsection 3-4-6(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from seventy (70) to seventy-one (71) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
Page 2 of 4
A16.Page 409 of 629
44-O-23
~2~
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than seventy (70) seventy-one (71) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 3 of 4
A16.Page 410 of 629
44-O-23
~3~
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A16.Page 411 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Interim Parking Manager
Subject: Ordinance 45-O-23, Amending City Code Section 10-11-18 “Schedule
XVIII; Residents Parking Only Districts”
Date: May 8, 2023
Recommended Action:
Staff recommends adoption of Ordinance 45-O-23, Amending City Code Section 10-11-18
“Schedule XVIII; Residents Parking Only Districts.” Adoption of this ordinance would add the
residences on the 1300 block of Jenks, between Asbury and the end of the public roadway to
the West, as well as the residences on 2600-2700 blocks of Asbury, from Central to Isabella,
to the residents parking only district 6.
Council Action:
For Introduction
Summary:
Parking staff received a referral from Councilmember Revelle regarding the inclusion of several
blocks into Residential Parking District 6, which covers most of the area bordered by Isabella
to the North, the Canal to the East and South, and the Metra train tracks to the West. District 6
was initially established as a means to prevent Metra commuters and visitors to nearby
Evanston Hospital from parking in the adjacent neighborhoods. Councilmember Revelle
brought a referral to Parking staff to include the adjacent portions of the area that are not
currently covered by District 6 restrictions and postcard surveys were sent out to these blocks.
Of the blocks surveyed, 3 returned greater than 50% of the postcards marked in favor of being
added to District 6, which would allow them to purchase Parking Permits. The 2600 block of
Asbury returned 73% of the postcards in favor, 2700 Asbury returned 63% in favor, and 1300
Jenks returned 67% in favor. Parking Permits for residents that have paid for their wheel tax
cost $30.00 a year, which covers the administrative costs of processing and enforcing the
permits. Additional guest passes may be purchased by residents at the cost of 10 passes for
$2.00.
The proposed new language will add Asbury Ave., between Central St. and Isabella St., as well
as Jenks St., from Asbury Ave. to the end of the public roadway to the West to the list of
A17.Page 412 of 629
addresses that are included in the District 6 Parking restrictions, enforced from 9am -6pm
Monday through Saturday.
Moving forward, this residential parking district may also be a tool that can be used to address
parking congestion stemming from Northwestern athletic and special events. Additional
restrictions can be added to the existing residential district t o encompass game and event
dates, with relatively little additional effort to staff and no additional cost or effort to residents.
Those blocks and residents already covered by a District 6 permit would enjoy added coverage
for NU event dates.
Attachments:
45-O-23 Amending Section 10-11-18 Schedule XVIII(F)(2) Residents Parking Only Districts
Page 2 of 5
A17.Page 413 of 629
5/8/2023
45-O-23
AN ORDINANCE
Amending City Code Section 10-11-18 “Schedule XVIII; Residents
Parking Only Districts”
WHEREAS, the Evanston City Council determined that parking at the
2600 block of Asbury Avenue, the 2700 block of Asbury Avenue, and the 1300 block of
Jenks Street is difficult for City residents; and
WHEREAS, modifications to the City Code can address residents’ parking
concerns in this area; and
WHEREAS, the Evanston City Council finds it is in the best interests of
the City to amend parking restrictions in this area,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-18 “Schedule XVIII; Residents Parking Only
Districts” of the Evanston City Code of 2012, as amended, is hereby amended as
follows:
10-11-18. – SCHEDULE XVIII; RESIDENTS PARKING ONLY DISTRICTS.
(2) District Six (6): Two (2) Hour Parking Between 9:00 a.m. and 6:00 p.m. No person
shall park a motor vehicle for a period longer than two (2) hours between the hours of
9:00 a.m. and 6:00 p.m. on any day except Sunday and national holidays upon the
following City lots or portions thereof:
SCHEDULE XVIII (F)(2): RESIDENTS PARKING ONLY DISTRICTS
Asbury Avenue East side, Central Street to Chancellor Street
Asbury Avenue Both sides, Chancellor Street to Isabella Street
Asbury Avenue West side, Central Street to Rosalie
Bryant Avenue East side, Central Street to Chancellor Street
Page 3 of 5
A17.Page 414 of 629
5/8/2023
SCHEDULE XVIII (F)(2): RESIDENTS PARKING ONLY DISTRICTS
Bryant Avenue West side, Chancellor Street to the dead end
Central Street South side, Jackson Avenue to Bryant Avenue
Chancellor Street North side, dead end (west) to Bryant Avenue
Jenks Street Both sides, Asbury Avenue to dead end (west)
Those residents having a legal address upon the streets or portions of streets listed above
shall be eligible to apply for and purchase a permit for residential exemption parking district
6.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Page 4 of 5
A17.Page 415 of 629
5/8/2023
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 5
A17.Page 416 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Community
Development Director
Subject: Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
Date: May 8, 2023
Recommended Action:
The Land Use Commission recommends the adoption of Ordinance 33-O-23, a Special Use
for an Apartment Hotel in the R6 General Residential District at 1555 Oak Avenue, commonly
known as the Museum Residences on Oak (formerly King Home). The proposed special use
meets the Standards for Approval for special uses.
CARP:
N/A
Council Action:
For Introduction
Summary:
Operations Update:
On April 12, 2023, the Applicant provided additional details (attached) related to the special
use request, including the following:
1. Wyndham Preliminary Brand Approval (subject to Property Improvement Plan)
2. Property Improvement Plan (required by Wyndham)
3. Rendering of Changes to the Front Facade (required by Wyndham)
4. Updates to Floor Plans with Redline Markup (required by Wyndham)
5. Wyndham Managing/Operational Details Emails
6. Proposed Floor Plans
P1.Page 417 of 629
The requirements and operational details clarified by Wyndham Hotels notes the entire facility
must be for 100% transient guests. Section 6-8-8-1 of the Zoning Ordinance states the Purpose
Statement and intent of the R6 General Residential District as follows:
The R6 general residential district is intended to provide for high density
residential development of primarily multiple-family dwellings, particularly in
and around the downtown area.
With the use of the facility for 100% transient guests and in light of the operational details
provided (including the request to open the first-floor restaurant to the general public), the site
is commercial in nature and may not necessarily provide "residential development of primarily
multiple-family dwellings." As proposed, the request, therefore, may not meet the purpose and
intent of the R6 District and Standard (B) for Approval (Section 6 -3-5-10 of the Zoning
Ordinance) that states:
It is in keeping with the purposes and policies of the adopted comprehensive
general plan and the zoning ordinance as amended from time to time.
In order for a special use to be granted, all Standards for Approval should be met. If all
Standards are met, and the requested special use is granted, the following conditions are
proposed. Conditions 1-4 are recommended by the Land Use Commission/typical conditions
for approval, and conditions 5-8 are additional conditions suggested by staff due to the
Wyndham PIP and operational details provided and are listed within Ordinance 33 -O-23:
1. The Applicant paves the unimproved parking lot with permeable pavers within one year
of approval of the Special Use Permit.
2. The Applicant shall substantially comply with the documents and testimony given by the
Applicant on the Record.
3. The Applicant must record the Special Use Permit with the Cook County Recorder of
Deeds.
4. A Shared Housing License must be obtained pursuant to Evanston City Code 5 -2-3.
5. The Applicant shall make all updates to the property stated in the Property Improvement
Plan (PIP) prior to obtaining a Shared Housing License and prior to operation.
6. The Applicant shall follow all operational requirements of the hotel flag.
7. The Applicant shall comply with the hotel tax for 100% of the facility due to the transient
use.
8. The Applicant shall engage a management company with hotel operation experience to
operate the facility in accordance with the requirements of the hotel flag and the Shared
Housing License.
Property History:
The property most recently operated as a retirement home/assisted living facility operated by
Presbyterian Homes. The current owner purchased the property in 2017 and subsequently
followed the substitution of the special use process to roll over and gain approval of the existing
special use (Ordinance 59-O-91) for a Retirement Home, which included independent living,
assisted living, and memory care. The owner obtained state licensing approval as well but then
did not open to residents due to the pandemic, so the special use lapsed. In 2021, the property
Page 2 of 56
P1.Page 418 of 629
owner requested a special use for a Cultural Facility to add a small addition to the building and
remodel a small portion of the interior to become a Museum Annex for the Museum of Time
and Glass across the street at 1560 Oak Avenue under the same ownership . The special use
was recommended for approval with conditions by the Zoning Board of Appeals, but the
proposal did not move forward to City Council for a final determination at the request of the
Applicant. The building has sat vacant since 2017 while als o incurring or generating nearly
$280,000 in property tax for the last tax year.
The property includes a substantially landscaped courtyard area, a paved and striped parking
lot for 66 vehicles with spaces dedicated to the on -site structure/use, and an un-striped,
unpaved gravel/dirt parking area for off-site parking for surrounding uses and businesses that
are leased out by the property owner. The building currently features 67 units that contain
bathrooms and kitchenettes without stoves or ovens, two fully equipped restaurants, two large
meeting/conference rooms, an exercise facility, a beauty/barber shop, a massage spa, a
library, bar area, and space for a sundry store.
Special Use Analysis:
The Applicant seeks special use approval for an Apartment Hotel with 67 dwelling units for up
to 100% transient use in the R6 General Residential District. The Zoning Ordinance includes
the following pertinent definitions:
Apartment Hotel - A hotel with dwelling units in which all accommodations are provided in
dwelling units and in which at least twenty-five percent (25%) of the guestrooms are for
occupancy by transient guests. An apartment hotel may have a dining room open to the public
that is accessible only from an inner lobby or corridor.
Dwelling Unit – A room or group of contiguous rooms that include facilities used or intended
to be used for living, sleeping, cooking, and eating and that is arranged, designed, or
intended for use exclusively as living quarters.
Transient Guest - A guest who does not have a lease and occupies an apartment, lodging
room, or other living quarters on a daily or weekly basis.
Permanent Guest - A person who occupies or has the right to occupy a residential
accommodation for a period of thirty (30) days or more.
Hotel - A building in which lodging is offered with or without meals principally to transient
guests and that provides a common entrance, lobby, halls, and stairways.
All 67 units will have stoves added to the kitchenettes that already feature a sink, refrigerator,
and cabinets and will then be considered full dwelling units. The parking requirement,
inclusionary housing requirement, hotel tax, and possibly zoning use hinge on the amount of
transient vs. permanent guests at the upgraded 67 -dwelling unit facility and policy
interpretations on which regulations apply. At this time, the Applicant is negotiating with major
hotel distributor Wyndham Hotels to operate the facility, so it is likely the entire facility will be
subject to the hotel tax.
Page 3 of 56
P1.Page 419 of 629
The definition of an Apartment Hotel includes a minimum of 25% of guestrooms for transient
guests. The definition does not include a maximum allowed percentage of transient guests.
However, if the principal use is for transient guests, the use may better fit the definition of Hotel
(which is not an eligible use in the R6 District) and may not meet the first Standard in the special
use Standards for Approval (see below). A condition to require specific percentages of transient
vs. permanent guests could be established in the special use to find the first Standard met for
an Apartment Hotel use.
The Zoning Ordinance generally does not apply new parking requirements to existing buildings
(only to additions or new buildings), but if the parking requirement did apply, the property does
comply by utilizing the 46 paved and striped parking spaces (including 2 ADA spaces) for the
Apartment Hotel. The 66 parking spaces that are located on the dirt/gravel lot are leased as
follows: YMCA (47), Bennison's Bakery (6), Porter Law Firm (3), Flowers & Flowers (3), and
Other (2). While the dirt/gravel lot is legally nonconforming for its surface mater ial, it is in need
of improvement and is not an appropriate material for a surface parking lot. Upgrading the
parking surface to a hard material will trigger stormwater detention, so the cost may be
significant. The Land Use Commission recommended a condit ion that the unpaved parking
area is paved with permeable pavers within one year of the special use approval. The Applicant
understands this condition and the likely-triggered stormwater detention.
The property is not achieving its highest and best use wh ile sitting vacant. Different housing
types are greatly needed throughout Evanston. Although the Apartment Hotel use is not a
common housing type today, it may be appropriate at 1555 Oak Avenue as a special use with
conditions. An Apartment Hotel is subject to the Shared Housing Provider license and
Operations Agreement that was recently updated by the City Council.
Legislative History:
November 15, 2022, DAPR - Staff reviewed the application and noted the following:
• Additional dumpsters may be needed
• A snow plowing plan should be established for the parking lot
• Ideally, the dirt/gravel portion of the parking lot should be improved and paved
January 11, 2023, LUC - The Land Use Commission discussed whether the proposed
operations fit the definition of Apartment Hotel or another zoning use. Commissioners generally
agreed that the use as proposed is appropriate for the location. Commissioners recommended
3-2 for approval with conditions with dissenting votes finding the proposed use is not an
Apartment Hotel.
Conditions (recommended by LUC):
1. The applicant paves the unimproved parking lot with permeable pavers within one
year of approval of the Special Use Permit.
2. The Special Use Permit is in general compliance with the application and testimony
provided.
Additional conditions listed within Ordinance 33-O-23:
1. The Applicant must record the Special Use Permit with the Cook County Recorder
of Deeds.
Page 4 of 56
P1.Page 420 of 629
2. A Shared Housing License must be obtained pursuant to Evanston City Code 5 -2-
3.
March 27, 2023, P&D - The P&D Committee discussed whether the use constituted an
Apartment Hotel or [commercial] Hotel and whether said use is appropriate for the site and
the R6 District. The Committee tabled the item to the April 24, 2023 P&D Committee
meeting to allow time for the Applicant to provide operational details.
April 24, 2023, P&D - The P&D Committee considered operational details provided by the
applicant and the Wyndham partnership team, and then tabled the item to the May 8, 2023
to of request the at 2023 April 29, Meeting Neighborhood a for time allow on
Councilmember Nieuwsma.
Land Use Commission Packet (p.18) - January 11, 2023
Attachments:
Ordinance 33-O-23 Granting a Special Use at 1555 Oak Avenue for an Apartment Hotel
Operations Details Including Property Improvement Plan - submitted April 12, 2023
Land Use Commission Approved Meeting Minutes - January 11, 2023
Page 5 of 56
P1.Page 421 of 629
03/13/2023
04/14/2023
04/28/2023
33-O-23
AN ORDINANCE
Granting a Special Use Permit for an Apartment Hotel located at 1555
Oak Avenue, in the R6 Residential District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
Page 6 of 56
P1.Page 422 of 629
33-O-23
~2~
WHEREAS, Cameel Halim, property owner of the Museum Residences on
Oak and/or the King Home, “the Applicant”, requests approval of a Special Use Permit
for an Apartment Hotel in the R6 Residential District, located at the property commonly
known as 1555 Oak Avenue, legally descripted and attached by reference herein as
Exhibit A, and located in the R6 Residential District; and,
WHEREAS, pursuant to Subsection 6-8-8-3, an Apartment Hotel is an
allowed Special Use in the R6 Residential District; and
WHEREAS, following due and proper publication of notice in Pioneer
North, a suburban publication of the Evanston Review, not less than fifteen (15) nor
more than thirty (30) days prior thereto, and following written notice to all property
owners within 500 feet of the Subject Property, and following the placement of signs on
the Subject Property not less than ten (10) days prior thereto, the Evanston Land Use
Commission conducted a public hearing on January 11, 2023, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.) on the application for
a Special Use Permit for an apartment hotel, filed as zoning case no. 22ZMJV-0085;
and
WHEREAS, the Land Use Commission received extensive testimony,
heard public comment, and made findings pursuant to Subsection 6-3-5-10, of the
Zoning Ordinance, and by a vote of three (3) “yays” and two (2) “nays” with four (4)
Commissioners absent, recommended City Council approval with conditions of the
application for Special Use Permit for an apartment hotel with the below findings
incorporated into the record:
Page 7 of 56
P1.Page 423 of 629
33-O-23
~3~
1. Is one of the listed special uses for the zoning district in which the property
Lies: The Apartment Hotel definition is listed as an eligible special use in
the R6 General Residential District so this standard is met.
2. Complies with the purposes and the policies of the Comprehensive
General Plan and the Zoning Ordinance: The property has been vacant for
a period of time and the adaptive reuse preserves the building meeting the
standard.
3. Does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use: The proposed building reuse
will bring downtown activity and so the standard is met.
4. Does not interfere with or diminish the value of the property in the
Neighborhood: The property is now vacant property so the reuse will
increase value and therefore the standard is met.
5. Is adequately served by public facilities and services: The building is near
public transportation and is already served by public facilities, so the
standard is met.
6. Does not cause undue traffic congestion: With the parking provided, the
incremental traffic would not have a negative effect downtown and so the
standard is met.
7. Preserves significant historical and architectural resources: The property
preserves a mid-century non-historic building, and thus the standard is
met.
8. Preserves significant natural and environmental resources: The lot has
open space which is being preserved and so the standard is met.
9. Complies with all other applicable regulations: The applicant had proved
to be familiar with Evanston regulations and so the standard is met.
WHEREAS, on March 27, 2023, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provision of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered the findings and recommendation for approval with conditions of the Land
Use Commission, and tabled the request to a date certain on April 24, 2023;
WHEREAS, on April 24, 2023, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provision of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered the findings and recommendation for approval with conditions of the Land
Use Commission, and tabled the request to a date certain on May 8, 2023;
Page 8 of 56
P1.Page 424 of 629
33-O-23
~4~
WHEREAS, on May 8, 2023, the P&D Committee of the City Council held
a meeting, in compliance with the provision of the Open Meetings Act and the Zoning
Ordinance, received input from the public, carefully considered the findings and
recommendation for approval with conditions of the Land Use Commission as well as
additional documentation provided by the Applicant, and additional conditions
suggested by staff, and recommended approval thereof by the City Council; and
WHEREAS, at its meetings on May 8, 2023 and May 22, 2023, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
considered the recommendation of the P&D Committee, received additional public
comment, made certain findings, and adopted said recommendation; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit, as applied for in zoning case no.
22ZMJV-0085, to allow the operation of one (1) Apartment Hotel.
Page 9 of 56
P1.Page 425 of 629
33-O-23
~5~
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the aforementioned zoning relief
granted hereby, being a Special Use Permit for an Apartment Hotel as requested under
zoning case no. 22ZMJV-0085, which may be amended by future ordinance(s), and
violation of any of which shall constitute grounds for penalties or revocation of said
Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning
Ordinance:
1. The Applicant paves the unimproved parking lot with permeable pavers
within one year of approval of the Special Use Permit.
2. The Applicant shall substantially comply with the documents and
testimony given by the Applicant on the Record.
3. The Applicant must record the Special Use Permit with the Cook County
Recorder of Deeds.
4. A Shared Housing License must be obtained pursuant to Evanston City
Code 5-2-3.
5. The Applicant shall make all updates to the property stated in the Property
Improvement Plan (PIP) prior to obtaining a Shared Ho using License and
prior to operation.
6. The Applicant shall follow all operational requirements of the hotel flag.
7. The Applicant shall comply with the hotel tax for 100% of the facility due to
the transient use.
8. The Applicant shall engage a management company with hotel operation
experience to operate the facility in accordance with the requirements of
the hotel flag and the Shared Housing License.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assignees, and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Page 10 of 56
P1.Page 426 of 629
33-O-23
~6~
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 11 of 56
P1.Page 427 of 629
33-O-23
~7~
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1:
LOTS 7, 8, AND 9 IN BLOCK 62 IN EVANSTON SUBDIVISION IN SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN
COOK COUNTY, ILLINOIS.
PARCEL 2:
ALL OF THE SUBDIVITED LOTS 1, 2 AND 5, TOGETHER WITH THE WEST 15 FEET
OF SUBLOT 3 IN A.J. BROWN’S SUBDIVISION OF LOTS 10, 11, AND 12 IN BLOCK
62 IN VILLAGE (NOW CITY) OF EVANSTON IN SECTION 18, TOWNSHIP 41
NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN. ACCORDING TO
THE PLAT THEREOF RECORDED JUNE 18, 1885 AS DOCUMENT 633441 IN BOCK
20, PAGE 33.
PARCEL 3:
LOT 1 OF DIAMANTES’ CONSOLIDATION OF LOT 4 AND EAST 100 FEET OF LOT 3
IN A.J. BROWN’S SUBDIVIISON OF LOTS 10, 11, AND 12 IN BLOCK 62 IN VILLAGE
(NOW CITY) OF EVANSTON, IN WEST ½ OF SOUTHWEST ¼ OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE PRICIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PINS:
11-18-309-018-0000
11-18-309-019-0000
11-18-309-020-0000
11-18-309-024-0000
11-18-309-029-0000
Page 12 of 56
P1.Page 428 of 629
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…1/5
Melissa Klotz <mklotz@cityofevanston.org>
BCH1555, LLC - Application for Special Use for Apartment Hotel
1 message
david@wrechicago.com <david@wrechicago.com>Wed, Apr 12, 2023 at 5:01 PM
To: Melissa Klotz <mklotz@cityofevanston.org>, ewilliams@cityofevanston.org
Cc: Cameel Halim <cmlabd@aol.com>
Good Afternoon Melissa:
Please find below our responses (in red) to the information request you sent last Thursday, March
30th:
Additional Information Request
1. Statement from Wyndham confirming their intent to work with the applicant
· Executed franchise contract would be ideal, but short of that an MOU/LOI or at
least a written statement
Please find attached the following documentation:
i. EXHIBIT A – Email chain documenting the relationship with
Wyndham.
ii. EXHIBIT B – Wyndham’s Property Improvement Plan
documenting requested changes to the facility.
iii. EXHIBIT C – Wyndham’s rendering of changes necessary
to the front façade of the building.
iv. EXHIBIT D – Wyndham’s requested updates to the
floorplans.
2. Statement from Wyndham regarding their experience managing an apartment hotel
· List of locations - Wyndham is the world’s largest hotel chain by number of
properties, thanks to its focus on more modestly-sized hotels. It has 26 Brands and
over 9,000 properties across more than 80 countries globally, which makes
Wyndham an internationally renowned hospitality company (see EXHIBIT E).
· Mix of permanent vs. transient guests observed at facilities they manage – 100%
transient.
· Can they provide examples from their portfolio to substantiate this? – 100%
transient – they do not have permanent [non-transient] guests.
Page 13 of 56
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4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…2/5
· Is there any plan to include the Wyndham Destinations timeshare model for the
permanent guests? (Club Wyndham, Worldmark by Wyndham, Shell Vacations Club,
and Margaritaville Vacation Club by Wyndham) – No, 100% transient.
3. Wyndham’s requirements: provide a summary of Wyndham’s licensing requirements.
· What are Wyndham’s requirements if they are responsible for managing the
facility vs. if the property owner is responsible for managing the facility – All
Wyndham properties are self-managed by franchise owners. See EXHIBIT A, B, C &
D to review Wyndham’s requirements. In addition, Wyndham will require a Certificate
of Occupancy and Annual Trainings required and taught by the brand. These will be
outlined in the Franchise Agreement (see EXHIBIT E).
4. Operations Summary -
· Job titles and number of employees broken out by shift
§ General Manager - 1
§ Front desk – 2 am, 2 pm, 1 overnight
§ Back office/accounting - 2
§ Sales - 1
§ Maintenance/Engineering/Housekeeping - 10
§ F&B – 5, or 10 if the restaurant is opened to the public.
§ Security - 2 (see EXHIBIT E for above estimates) … total jobs created = 31.
· Who is responsible for management of day to day operations? – The General
Manager, overseen by CH Ventures staff will manage the day-to-day operations.
However, Wyndham can and will provide support in various ways, above property
level. They have a Regional Director of Operations that will provide support with
Operational needs and suggestions. They also have a Quality Department that also
monitors Quality to ensure Brand requirements are met. This is a general overview
but the FDD will disclose a complete breakdown of services once completed (see
EXHIBIT E).
· How will they accomplish this? – Direct onsite management.
· Who is responsible for cleaning facilities and what is the plan to manage it (for
example, will you provide on-site cleaning staff, how many, etc.) – We will provide
maintenance/housekeeping (see staffing question above).
· Estimated number of units that will be for transient guests and permanent guests.
– 100% transient.
· Summary of booking process for a transient guest (does not have a lease and
occupies an apartment, lodging room, or other living quarters on a daily or weekly
basis) - who will manage this responsibility and how will it be tracked and records
maintained and reported? – Wyndham will handle all reservations. On Average, 74%
of reservations come through the Brand’s Central Reservations, the remaining 26%
through other Online Travel agencies like Expedia and Travelocity. Wyndham
Page 14 of 56
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4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…3/5
negotiates on our behalf for associated fees. Wyndham does not have any
requirements of lease agreements for stays over 30 days (see EXHIBIT E). Any stays
over 30 days will need to pay at the same daily rates as our transient guests.
· Summary of agreement/leasing process for a permanent guest (occupies or has
the right to occupy a residential accommodation for a period of thirty (30) days or
more) - who will manage this and how will it be tracked and records maintained and
reported? Note, if five or more units are rented using a standard 12-month lease, the
units are subject to the City’s Inclusionary Housing and Residential Landlord Tenant
ordinances. – 100% transient.
· Floor plans with dimensions and maximum occupants per unit. See EXHIBIT F.
· Floor plans showing common space/amenities and what guests, whether transient
or permanent, have access to those spaces. – See EXHIBIT G. These plans include
a Salon\Barber Shop, Business Center, Sundries\Market, Meeting Room &
Restaurant.
· Who will manage the other amenity spaces within the facility (for example, the
beauty shop), who is responsible for cleaning services and how frequently will they
be serviced? All amenities will be self-managed onsite by the property staff as
specified above in the job count response). A professional licensed operator has
already been contracted for the salon to service both men & women.
· Will the two restaurant spaces be used exclusively by guests of the apartment
hotel and their guests, or will they be open to the public? If the latter, what parking
will be provided/reserved for the restaurant use? – When we open, we will only
include the first-floor restaurant which we hope the city will approve for being open to
the public at large, but will make it available only to hotel guests if the city doesn’t
allow us to proceed. This restaurant, if we get the city’s approval, will be expanded to
include outdoor area seating in our garden. The grounds currently has plenty of
parking to handle any guests of the restaurant.
· How will you track occupancy (permanent vs. transient)? - Tracking of guests
stays are all done through the property management system that we will receive as
part of the Franchise (see EXHIBIT E).
· Estimated occupancy rates (by month/season?) – Our research indicates that
occupancy will vary between 60-100%, with an average occupancy closer to 70%.
· Proposed rate schedule – This is market specific and Wyndham’s opening team
will work with us to set the rates months before opening (see EXHIBIT E). These
rates will change on a daily basis given current occupancy levels (as is done by all
major hotels these days).
5. Traffic Impact: Guests vs. Permanent – We would note from Evanston Zoning Code
requirements that if this property was zoned as an apartment building, we would need 40.65
parking spaces. If it continued as an assisted living facility (as it is currently zoned), it would
require 26.1 parking spaces. As an apartment hotel, it needs 24.61 spaces. We see from this
that the number of cars parking at the facility should be less than either of the other two uses.
We have a huge parking lot that is also rented to both the YMCA and other local businesses,
and believe that most travelers to the new apartment hotel would be arriving by Uber/Lyft. We
conclude that the impact will be minimal on local traffic and of no influence on local parking.
Page 15 of 56
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4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…4/5
· How many guests will have their own cars? – Possibly around 25% Arrive via
taxi/Uber Lyft? – 60-70% Arrive via public transit? – Very small, around 5%.
· Timing of arrivals/departures? – Will assume typical averages, with a check-in
time of between 2-4pm and a check-out time of between 10am-noon.
· Will van or shuttle services be provided, where will they stage for drop off/pick
up? No van or shuttle service provided, but may reconsider in the future in order to
take out-of-state guests to and from the hotel to the university campus.
6. Traffic Impact: Operations
· How many/what type of delivery vehicles? – There is a large loading zone on the
north side of the building that will be used primarily for food deliveries. However, the
volume of deliveries may only be 1/3 of what was previously handled by the building
in its previous designed function that required feeding 75 individuals each three
meals a day as an assisted living facility.
· Timing of deliveries – Early morning through possibly 4pm.
As a side note, we are currently preparing a slide show to present to the Planning & Development Committee to show all
our proposals for the exterior of the property, the lobby, the guest rooms, the hallways and amenities – which we think will
impress everyone and convince the committee of how good this project would be for the City of Evanston.
If I can answer any other questions for you, please let me know.
Regards,
David Wolff
Senior VP of Technology Operations & Special Project Development
Wilmette Real Estate & Property Management
* E-mail: david@wrechicago.com
( Phone: 847-920-2078
This e-mail and its language, along with any attachments, are tools for negotiating purposes only and do not constitute
a firm offer in entirety nor a firm offer as to any specific provision. Neither party is under any legal obligation to the
other until the execution of the final lease/contract.
Additionally, this e-mail, along with any attachments, are the confidential property of the sender, and are intended
solely for the use of the individual or entity to whom this e-mail is addressed. If you are not one of the named
recipient(s) or otherwise have reason to believe that you have received this message in error, please notify the sender
and delete this message immediately from your computer. Any other use, retention, dissemination, forwarding, printing
or copying of this e-mail is strictly prohibited.
Page 16 of 56
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4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…5/5
7 attachments
EXHIBIT A - FW_ Hawthorn_ Evanston, IL -- CONV PIP APPROVAL FROM BRAND.pdf
428K
EXHIBIT B - OB-00065875_PIP Report_3-22-2023.pdf
59K
EXHIBIT C - HTNConv_EvanstonIL-ExtMarkups-03.2023.pdf
5543K
EXHIBIT D - HTNConv_EvanstonIL-PlanMarkups-03.2023.pdf
1373K
EXHIBIT E - Wyndam's Email Confirming Replies.pdf
203K
EXHIBIT F - 1555 Oak Ave B-6 Floors .pdf
1657K
EXHIBIT G - Floorplan 1st floor.pdf
5136K
Page 17 of 56
P1.Page 433 of 629
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 1/4
From:Leonard.Clifton@wyndham.com,
To:cmlabd@aol.com, matt@wrechicago.com,
Subject:FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
Date:Fri, Mar 24, 2023 4:25 pm
Attachments:OB-00065875_PIP Report_3-22-2023.pdf (59K), HTNConv_EvanstonIL-ExtMarkups-03.2023.pdf (5542K),
HTNConv_EvanstonIL-PlanMarkups-03.2023.pdf (1373K),
Guys,
Please begin to review and lets discuss late next week…
Enjoy the weekend. I need to get clarity on the exterior…..
Thanks
Lc
Check out Links below to New Prototypes
Americinn
Hawthorn Suites
LaQuinta
Microtel
Dual Brand Hawthorn / LaQuinta
Leonard Clifton
Director, Franchise Development
Wyndham Hotels & Resorts, Inc.
M (314) 303-6716
leonard.clifton@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Wednesday, March 22, 2023 5:10 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>; Cli on, Leonard
<Leonard.Cli on@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
Importance: High
Thanks Krishna.
Leonard, you may use these documents as there are no further comments at this time from brand. Let me know if
you need anything else at this time.
thank you.
Page 18 of 56
P1.Page 434 of 629
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 2/4
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
M (973) 987 - 2931
alice.pinto@wyndham.com
From: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Sent: Wednesday, March 22, 2023 4:12 PM
To: Pinto, Alice <Alice.Pinto@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP for Brand Review
Approved
“Count on Me”
Krishna Paliwal
President of La Quinta & Hawthorn Brands / Head of Architecture,
Design & Construc on
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way, Parsippany, NJ 07054
M (214) 733-3609
Krishna.paliwal@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Wednesday, March 22, 2023 4:09 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP for Brand Review
Importance: High
Krishna, I have completed the Conversion PIP for King Homes (closed former retirement home facility) Evanston, IL
for Brand review.
See attached for:
PIP document
Exterior markup
PS Plan Markups
Link to photos:
Evanston, IL (King Homes)
Page 19 of 56
P1.Page 435 of 629
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 3/4
Please note, there is an existing central system in the facility. Individual controls for the rooms are for the
temperature for what is currently being output. There is no specific exhaust for the bathrooms.
Let me know if this meets with brand approval or you have any questions or changes.
thank you.
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
M (973) 987 - 2931
alice.pinto@wyndham.com
From: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Sent: Thursday, March 9, 2023 5:35 PM
To: Pinto, Alice <Alice.Pinto@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: HTN: Evanston, IL -- PIP walkthrough of King Home on 3/7
Thanks Alice,
I am not aware of it but please write a full PIP. I believe it could be a nice Hawthorn.
“Count on Me”
Krishna Paliwal
President of La Quinta & Hawthorn Brands / Head of Architecture,
Design & Construc on
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way, Parsippany, NJ 07054
M (214) 733-3609
Krishna.paliwal@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Thursday, March 9, 2023 3:59 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: HTN: Evanston, IL -- PIP walkthrough of King Home on 3/7
Hello Krishna
I completed a walkthrough of this closed down former retirement home for a HTN PIP on 3/7.
Page 20 of 56
P1.Page 436 of 629
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 4/4
Below are my observation/notes and click on link below to see the photos. The ownership group had mentioned
about having drawings (existing and proposed) sent to us to review.
Let me know your thoughts or anything to be aware of as I continue into writing the PIP.
75 rooms currently, a mix of all different 1-bedroom, studio suites, 1 and 2 bed ‘standard’ units (more rooms
can be made from large gathering areas on upper floors.)
6 floors, 2 elevators
First floor is all offices and public area incl. a large lounge and dining room, barber shop, full kitchen
Floors 2-5 have been renovated (all real hardwood floors throughout rooms with new kitchens, appliances,
new bathrooms with a shower stall, washer/dryer combo unit in bathroom, and all new furniture/furnishings but
does not look commercial grade), 6th floor is untouched and plan to be made to like the other floors
Basement is utility and BOH areas, and a large exercise room
Stairwells look tight, owner ’s team assured me it has been consulted that it is acceptable per code
Link to photos below
Evanston, IL (King Homes)
thank you.
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way
Parsippany, NJ 07054
O (973) 753 - 6923
M (973) 987 - 2931
alice.pinto@wyndham.com
This email message (including all attachments) is for the sole use of the intended recipient(s) and may contain
confidential information. If you are not the intended recipient, please contact the sender by reply email and
destroy all copies of the original message. Unless otherwise indicated in the body of this email, nothing in this
communication is intended to operate as an electronic signature and this transmission cannot be used to form,
document, or authenticate a contract. Wyndham Hotels and Resorts and/or its affiliates may monitor all
incoming and outgoing email communications in the United States, including the content of emails and
attachments, for security, legal compliance, training, quality assurance and other purposes.
Page 21 of 56
P1.Page 437 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Property Improvement Plan
March 22, 2023
Hawthorn
1555 Oak Avenue,
Evanston, IL, United States, 60201
Inspection Date : March 7, 2023
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Administrative Policies Property Improvement Plan (PIP) >
Property Improvement Plan
All work referenced in this PIP must be completed according to the franchise agreement. This includes, but is not limited to the facility
complying with all local, state and federal laws and building codes, including The Americans with Disabilities Act and other codes
applicable to the modification of buildings for persons whose disabilities are protected by law. All proposed architectural designs,
product replacement or new finishes shall be submitted Wyndham Hotels and Resorts, Inc. Design and Construction Department for
review and approval prior to installation in the field-no exceptions. (noted on items as "Design/Brand Approval Required.") All
proposed substitutions to Wyndham specified materials or products shall be submitted to Wyndham Hotels and Resorts, Inc. Design
and Construction Department for review and approval prior to installation/commencement of work in the field-no exceptions.
Franchise owner is required to hire an architect to develop the drawings: plans and elevations. etc. based on this PIP, where required.
Franchise owner is required to implement the brand prototype interior Haven design scheme (for guestrooms and guest corridors)
with a complementary public space design, or a brand approved alternate custom interior design scheme prepared by a design
professional. To implement the Hawthorn Haven interior scheme, hire a Wyndham approved FF and E procurement company to
design and purchase all FF and E items. Any variances or deviations from items listed in the PIP must be approved in writing by an
Architectural Design Manager AND Director of Franchise Operations (DFO). Any deviation from the PIP or Brand Standards will be
subject to change at owner's expense and will not be considered a completed PIP item. Wyndham will work with the buyer to get the
work completed based on the PIP/cost cap in the franchise agreement. Note that high impact guest items regardless of timeframe, for
example mattresses, etc., may require attention sooner than later as this may affect guest satisfaction.
Administrative Policies Uniforms Ensure all employees/staff members are clean and neat in appearance and wear proper brand uniforms and name tags during
working hours and while customer facing.
Administrative Policies Non Smoking Policy Adhere to non-smoking policy per Brand Standards Property must post the Smoking Policy at the front desk.
Administrative Policies Ecolab dilution system and disinfectant
products > Ecolab
Provide an Ecolab Dilution Control System and Ecolab EPA-approved disinfectant products.
Complete the Count on Us & Human Trafficking training.
Administrative Policies HSIA Access (Bandwidth, Speed) > High
Speed Internet Access Requirements
Install new Wyndham WiFi system (or similar HSIA system) throughout hotel, provide download/upload minimum internet speeds per
Brand standards. Contact Hotel Connectivity Solutions at hcs@wyndham.com
Administrative Policies Line Item > Additional Line Item
The property must be well-maintained and clean and neat in appearance. This requirement pertains to all areas of the property,
including but not limited to: guestrooms, public areas, grounds, curb appeal, building, equipment, décor, furniture, fixtures and
equipment, signs, linens and supplies. A general maintenance program must be in place of ensure that all facilities are functional
having addressed all conditional deficiencies. Properties not meeting cleanliness standards may be required to complete
housekeeping training.
Food & Beverage Hours of Operation > Breakfast Availability
Hawthorn Suites properties must adhere to the brand F & B concept. The concept includes complimentary continental hot breakfast
and manager's afternoon social hour provided per Brand Standards. A restaurant, bar/lounge is optional. Contact a Wyndham
approved supplier to assist with F & B requirements.
Food & Beverage Counters/Cabinetry > Breakfast Area
Fixtures and Finishes
Create a new breakfast serving area by installing 20LF minimum millwork HPL cabinetry bases and natural stone countertop (quartz
or similar). Install a coordinating decorative tile, decorative feature wall vinyl or similar upgraded wall treatment over all breakfast
serving counters from top of backsplash to underside of ceiling above.
Y
Food & Beverage Furniture > Breakfast Area Fixtures and
Finishes
Provide new for all breakfast area FF&E, furniture (including dining table and chairs), decorative artwork, window treatments (white
light filtering roller shades or alternatively, white sheers are acceptable) etc. with new coordinating to brand approved interior
aesthetic.
Ensure all finishes throughout (architectural, millwork wall casings and trim) in all F and B areas are in like-new condition, free of
visible wear-scratches, scrapes, dings. etc. Repair or replace where cannot be repaired to a satisfactory condition.
Y Page 22 of 56P1.Page 438 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Food & Beverage Ceiling/Walls > Breakfast Availability
Renovate the first floor dining room to create a breakfast serving and dining area per brand standards open to lobby (remove doors.)
Implement a custom interior scheme cohesive to the Haven interior scheme for installation of all new finishes (new large format
porcelain tile flooring (2ft. x 2ft. minimum) and inset carpet areas, remove handrail and install upgraded wall finishes, and remove
sections of ACT and install smooth, painted drywall ceilings in select areas to feature.) Install a combination of recessed LED can light
fixtures, linear cove lighting, decorative sconces and table lamps, etc. All decorative moldings may remain.
Guestroom Robe Hook > Guest Bathroom Furnishings
& Equipment
Provide a two-pronged or double robe hook adjacent to shower/bathtub and towel bar (not located over toilet) in single coordinating
finish and style consistent with plumbing fixtures/accessories finish in bathroom interior. (Chrome or nickel finish.)Y
Guestroom Shower Rod > Guest Bathroom
Furnishings & Equipment Provide a curved shower rod (where bathtubs occur) and 5-setting massage type shower head throughout (straight rod in ADA units.)
Guestroom Sink/Vanity > Guest Bathroom Furnishings
& Equipment
Augment vanity with new natural stone countertop (quartz or similar) and backsplash. Ensure open shelf below for towel and hair
dryer in a bag storage per brand approved interior scheme and coordinating to guestroom case goods package. Provide a modified
style in ADA rooms for accessibility. Where possible, vanities to provide 4ft. L countertop surface for use due to extended stay guests.
Y
Guestroom Toilet > Guest Bathroom Furnishings &
Equipment Ensure all toilets are in proper working order and in like-new condition free of visible wear or defects.
Guestroom Terry > Guest Bath Terry Ensure a complete inventory of WynDry terry stock is provided including washcloths, bath mats and bath and hand towels per Brand
Standards.
Guestroom Hair Dryer > Guest Bath Amenities &
Supplies Provide one (1) minimum two-speed hairdryer stored in either a generic black hairdryer bag, or a Wyndham Rewards logo'ed bag.
Guestroom Presentation Tray > Guest Bath Amenities
& Supplies Ensure bath amenities package is provided per Brand Standards including (optional) hand sanitizer.
Guestroom Shower Curtain > Guest Bath Amenities &
Supplies
Where a shower curtain is used for bathtubs or ADA rooms, one (1) Hookless Wyndham Green® white Litchfield shower curtain with
mesh window is required.
Guestroom Mattress > Mattress Foundation
Specifications Provide new bedsets throughout per Brand Standards. Provide specified platform bed base per brand specification.
Guestroom Light Fixture > Guestroom Lighting
Requirements
Replace lighting/lamp package to be consistent with Haven interior scheme and per Brand Standards. Install coordinating wall sconce
or pendant hung fixture over workspace/dining area per brand specifications. Install energy efficient LED lamps/bulbs for guest room
lighting. Ceiling lighting at 3500K and decorative lamps, etc. at 2700K. All electrical wiring must be fully concealed within wall cavity
construction, or obscured from view by case goods or similar condition. Surface mounted cord covers are discouraged.
Y
Guestroom Flooring > Guestroom Flooring/Carpeting
Install a bound area rug under the bed and adjacent walking areas on all sides of bed per Haven interior scheme. Replace flooring
transition strip/threshold at entry door where damaged or worn and ensure a coordinating transition is installed between any change in
flooring finishes.
Y
Guestroom Closet Rod/Rack > Guestroom Furniture &
Fixture Requirements
Repair/Touch-up interior of enclosed closet and doors to match guestroom interior. Replace closet rod or shelving system where
damaged. Ensure closet supplies are provided per brand standard requirements.
Guestroom Cooktop/Stovetop Unit/Oven > Guestroom
Furniture & Fixture Requirements
All guestroom must have full kitchens to have the following elements (per a brand approved interior scheme) in a matching black or
stainless steel finish: sink, chrome kitchen faucet, cooktop, appliances (full size refrigerator, dishwasher, and microwave), exhaust,
cooking and dining supplies. Replace refrigerator with larger unit per brand standards. Remove cabinet about refrigerator if needed to
accommodate new unit.
Any other units to be reused must be in proper working order and like-new condition, and meeting brand standards.
Y
Guestroom Desk/Writing Surface > Guestroom
Furniture & Fixture Requirements
Replace workspace/dining area table per and chairs accommodating for minimum of 2 persons per Haven interior scheme. Area to
have adjacent wall mounted outlet with USB charging ports per brand specification.Y
Guestroom
Dresser/Credenza/Media Cabinet >
Guestroom Furniture & Fixture
Requirements
Replace case goods package in its entirety per Haven interior scheme. (headboard/nightstands, dresser/credenza, luggage bench,
etc.)Y
Guestroom Full Length Mirror > Guestroom Furniture
& Fixture Requirements Provide full length wall mounted mirror coordinating to case goods package per Haven interior scheme.Y
Guestroom Lounge Chairs > Guestroom Furniture &
Fixture Requirements Provide new seating/sofa package per Haven interior scheme.Y Page 23 of 56P1.Page 439 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Guestroom Telephone/Dialing Instructions >
Guestroom Ops Supplies & Equipment Provide new telephone and telephone face plates per brand standards.
Guestroom HVAC/PTAC/Odor/Temp > Interior
HVAC/PTAC
All guest rooms to be provided with heating, venting, and air conditioning to each room. Ensure all units are controlled via remote
digital wall mounted thermostats per brand standards. No exposed electrical wiring to be visible.
Guestroom Television > Guestroom Television
Requirements
Replace televisions to ensure Brand Standard requirements are satisfied. Minimum 43" flat panel, commercial grade, flat panel, Full
HD 1080p, Pro: idiom, MPEG4. (Qty: 2 required at suites.)
Guestroom Bathtub/Shower > Guest Bathroom
Furnishings & Equipment
Install glass door/enclosure at shower stalls. At ADA bathrooms, provide a new fold down seat or removable seat and ADA grab bars
at accessible bathtubs per governing code/local authority.Y
Guestroom Mirror > Guest Bathroom Furnishings &
Equipment Remove vanity mirror and light and install new electric backlit mirrors throughout in all guest rooms per brand specification.Y
Guestroom Linens > Guest Bed Linen
Ensure a complete inventory of WynRest label linen is provided to include sheets, pillows, pillowcases, blankets, mattress pads.
Replace decorative bed toppings with Brand approved bedding program coordinating to Haven interior scheme. Provide triple
sheeting bed topping and including (1) decorative top sheet and (1) WynRest blanket or comforter.
Guestroom Top of Bed > Decorative Bedding Provide decorative bed topping with brand approved bedding program coordinating to Haven interior scheme. Provide triple sheeting
bed topping including (1) decorative top sheet and (1) WynRest blanket or comforter.
Guestroom Outlets/Switches > Guestroom Lighting
Requirements
Replace (provide where missing) electrical wall mounted devices (outlets, switches, etc.) where damaged or worn. Cover plate shall
be in coordinating white finish with component and uniform throughout.
Guestroom Ceiling/Walls > Guestroom Walls/Ceiling Repair and re-paint walls and ceiling to like-new condition per Haven interior scheme.
Guestroom
Kitchen Cabinets, Sink, and Counters >
Guestroom Furniture & Fixture
Requirements
Professionally refinish all existing kitchen cabinetry to like-new condition to typical Haven interior scheme painted grey finish. Replace
cabinetry pulls with matte black.
All new kitchens to be provided to be per Haven interior scheme design and specifications.
Y
Guestroom Window Treatments > Guestroom
Furniture & Fixture Requirements Install new window treatments per Haven interior scheme. Ensure 1 layer of 100% blackout capability.Y
Guestroom Ventilation > Guest Bathroom Lighting Ensure each bathroom is provided with a toilet exhaust system/exhaust fan and ensure system is operating at optimal efficiency and
have exterior discharge.
Guestroom Artwork > Guestroom Furniture & Fixture
Requirements Provide artwork package per Haven interior scheme, including in bathroom.Y
Guestroom Guestroom Collateral Provide all new guestroom supplies per Brand Standards.
Guestroom Plumbing Fixtures > Guest Bathroom
Furnishings & Equipment Replace all plumbing fixtures and controls with new per brand specification in matte black finish per typical.
Guestroom Doors > Guestroom Doors
Refurbish/Refinish all doors and frames throughout like-new condition, free of visible wear-scratches, scrapes, dings, etc. and to be
uniform throughout. Prepare and re-paint metal door frames per a brand approved interior scheme. Install new vinyl floor thresholds.
Install new hardware where damaged, missing, or not coordinating in finish.
Doors are to be provided with a self-closing device, door stop, and one way viewer. All door hardware shall be in a uniform finish
throughout. All hardware to be in a single coordinating finish-not brass. Hardware inside the guestrooms to be matte black
throughout.
Replace entrance door locks with electronic RFID type with BLE enabled technology to work with Wyndham's mobile platform
Openkey. Work with one of the Wyndham approved door suppliers.
Guestroom Window Locks > Guestroom Window Ensure windows are provided with locks or holds that limit opening for safety concerns. All windows to be refurbished to like-new
condition. Replace any windows that are damaged or no longer weathertight.
Guestroom Line Item > Additional Line Item Guestroom PIP items will refer to condition observed on floor 4, that showed some renovation already completed. Renovation of
guestroom interior throughout on all floors must be brought to the level on floor 4 at minimum.
Hotel Arrival and Exterior Exterior Signage > Exterior Signage
Requirements
Install approved exterior building signage (surface mounted internally illuminated reverse channel letters) per Brand graphic standard
specifications. Contact a Wyndham approved exterior signage vendor and submit signage proposal to Wyndham signage manager for
review and approval prior to ordering/installation. For exterior signage a fully executed prepaid contract with an approved sign vendor
must be provided prior to commencement.Page 24 of 56P1.Page 440 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Hotel Arrival and Exterior Dumpster Enclosure > Dumpster, Loading
Dock and Service Area Ensure a dumpster enclosure is provided and bring to like-new condition. Ensure latching doors that are closed at all times.
Hotel Arrival and Exterior Landscaping
Ensure landscaping is continuously maintained throughout (site perimeter, landscape islands, building perimeter) by eliminating
weeds and providing perennial and annual landscaping, and ground cover. All ground mounted and/or visible from public view
mechanical units/equipment to be shielded with commercial grade fencing and/or landscaping.
Hotel Arrival and Exterior Parking Lot and Driveway > Parking Area
and Driveways
Coordinate for guest parking accommodations 1 parking space: 1 guestroom minimum per brand requirement.
Repair curbs where damaged.
Hotel Arrival and Exterior Sidewalks/Walkways Pressure wash walkways throughout. Patch & repair any cracked or damaged areas.
Hotel Arrival and Exterior Facade/Fascia/Storefront > Building
Exterior
Pressure-wash and clean all building exterior to remove dirt and debris to like-new condition. Paint EIFS/stucco, trims, gutters and
downspouts per brand exterior colors. Install brand signature large format tile panels and brand red accent paint color at main
entrance area. Pressure wash all exterior grilles to like-new condition. Replace where damaged.
Submit exterior renovation proposal (drawings) to brand design for review/approval prior to commencement of work in the field.
Y
Hotel Arrival and Exterior Lighting > Exterior Lighting Exterior lighting shall be 4000K minimum. Light poles to be painted where paint condition is chipped, deteriorating or damaged for a
consistent appearance. Walkway/Building light fixtures throughout shall be of uniform style and coordinating to exterior.
Hotel Arrival and Exterior Porte Cochere/Canopy > Entrance
Coverage/Porte Cochere
Remove existing entrance canopy and install new 2 post canopy in brand exterior colors with linear LED lighting at underside at
4000K minimum.
Submit exterior renovation proposal (drawings) to brand design for review/approval prior to commencement of work in the field.
Pressure-wash paving at drive through area to like-new condition.
Y
Hotel Arrival and Exterior Windows
Strip off existing paint (where occurs) and restore all hollow metal doors/frames to like-new condition free of scuffs, oxidation/rusting,
and scratches. Paint (where applicable) existing hollow metal doors and frames coordinating to exterior. This applies to exterior doors
where damaged or oxidation/wear is visible to like-new condition. Provide/Replace weather seals/stripping and door thresholds at all
exterior entry doors where deteriorated or damaged. Replace windows where damaged and/or seals are broken (fogged appearance
or dirt between window panes) and ensure all are weather tight.
Hotel Facilities Ceiling/Walls > Interior Corridors
Renovate corridors in their entirety per a brand approved interior scheme. Remove handrails, prepare and re-paint walls. Install new
broadloom carpet and vinyl wall base. Replace ceiling tiles and paint ceiling grid throughout. Remove 2x2 parabolic drop in light
fixtures and install new recessed LED can light or slim surface fixtures. Install modern wall sconces per brand specification. All lighting
to be LED type at 3500K minimum.
Y
Hotel Facilities Elevator Ensure public elevator is in proper working order and per local authority. Install new large format floor tile, coordinating to lobby
interior, refurbish laminate and solid surface wall panels, and retrofit lighting to LED.Y
Hotel Facilities Ceiling/Walls > Fitness Center Design
Renovate (or relocate and renovate) fitness room interior per brand approved interior scheme/aesthetic and per Brand Standards.
Install new commercial grade wood look LVT with rubber backed gym flooring, minimum of 7mm thick. Remove wood wainscot and
chair rail. Prepare and re-paint walls. Accent wall to be brand red color. Install one full wall of floor to ceiling wall mirror. Replace
ceiling tiles and re-paint ceiling grid throughout. Replace light fixtures with new slim surface LED linear lights or recessed can light
fixtures at 2700K minimum. Prepare and re-paint door and sidelight stiles/rails. Outfit with new RFID electronic lock for keycard
access. Remove shutters and install light filtering roller shades at all windows. Replace all fitness equipment and supplies using an
approved fitness vendor and per brand standards.
Y
Hotel Facilities Ice Machine > Ice Machine Requirements If provided, ensure dispenser type ice machines per brand standards are centrally located for access by guests on all floors.
Hotel Facilities
Sundry Shop Cabinets, Counters &
Shelving > Retail/Sundry Shop/Mart
Display and Design
Construct a new ~100sf min. Sundry/Market adjacent to front desk check-in area per Brand Standards, in alignment to brand design
for all finishes, FF and E, and accessories. Ensure visual connection and close physical proximity to front desk check-in area for
convenient employee access. Install new professionally manufactured millwork shelving, cabinetry. Install full size un-branded
refrigerator and full size freezer per brand specifications. Contact Wyndham F and B supplier for procurement and design.
Submit proposal (drawings and specifications, etc.) to brand/design for review and approval prior to commencement of work in the
field.
Y
Hotel Facilities Interior Signage Install new interior signage per brand graphic standards throughout. Contact a Wyndham approved interior signage vendor.
Hotel Facilities Doors > Guest Laundry Design
Construct a guest laundry facility per brand standards. Provide interior finishes (large format 2'x2' minimum hard surface floor tile and
wall base, painted walls, and painted flat ceiling with LED recessed can light fixtures or slim surface linear lights.) Provide a rack for
hanging clothes and a 4'L minimum solid surface fixed countertop for folding clothes. Install a commercial laundry washer and dryer.
Y Page 25 of 56P1.Page 441 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Hotel Facilities Line Item > Additional Line Item
General public areas not to be re-used as-is must be re-purposed, such as barber shop and larger open meeting rooms, etc. Guest
facing areas that are not per brand standards are not permitted remain. All rooms intended to remain for employee and staff function
(such as offices) after all brand standards are met on property may remain, refurbish as needed to like-new condition. Submit
architectural drawings to brand/design for review of all proposal for entire property to convert to hotel brand. Refer to plan markups
provided for comments on layouts.
Doors and hardware: Refurbish/Refinish all doors and frames throughout like-new condition, free of visible wear-scratches, scrapes,
dings, etc. and to be uniform throughout. Prepare and re-paint metal door frames per a brand approved interior scheme. Install new
vinyl floor thresholds. Install new hardware where damaged, missing, or not coordinating in finish. All hardware to be in a single
coordinating finish-not brass.
Install a new RFID electronic lock on all guest accessed public doors. Contact a Wyndham approved door supplier.
Y
Hotel Facilities Ceiling/Walls > Public Restroom Design
and Requirements
Renovate all public area restrooms to coordinate to new public area new interior and per brand standards and like-new condition.
Prepare and re-paint or install wall vinyl on walls or a combination of both. Remove floor and wall tile and install new large format tile
(2ft. x 2ft. minimum. Tile to be located behind plumbing fixtures at minimum.) Install new ceiling tiles and re-paint ceiling grid. Install
new vanity or refurbish vanity with new natural stone (quartz) countertop, countertop/backsplash, augment mirror with a new frame
and install vanity light. Install new sink and faucet/controls. Refurbish toilets in proper working order, toilet partitions, and all
accessories and ensure supplies. Public restroom interior must be uniform in interior design/finishes and meet governing code for
accessible design standards.
Y
Hotel Facilities Stairways/Railings > Stairwells Clean all stairwells. Ensure all finishes are in like-new condition and well lit for guest use. Ensure access is provided per governing
code and authority.
Lobby & Front Desk Floor Mat > Lobby Floor Mat Provide brand logo'ed floor mats at entrance and all secondary entry/exits.
Lobby & Front Desk Furniture > Lobby Furniture
Replace FF&E throughout (tables and chairs, seating, furnishings, decorative artwork, decorative lighting, window treatments, etc.) to
a brand approved interior aesthetic to provide a consistent appearance. Select furnishing items can remain given they coordinate to
new proposed custom public space interior.
Y
Lobby & Front Desk Line Item > Additional Line Item All rooms intended to remain for employee and staff function (such as offices) after all brand standards are met on property may
remain, refurbish as needed to like-new condition.Y
Lobby & Front Desk Front Desk Area > Front Desk Area
Design
(See plan markups sketch) Enlarge front desk area and renovate per brand aesthetic to Haven interior scheme. Extend partial height
wall divider to underside of ceiling to create back wall drop for check-in area. Remove existing regisrtation desk in its entirety and
replace with new open pod style with natural stone (quartz) countertop.
Y
Lobby & Front Desk Ceiling/Walls > Lobby Area Fixtures and
Finishes
(See plan markups sketch) Renovate the Entry Vestibule, Lobby Foyer, Lobby Seating Areas, Registration area, and Public Corridors
throughout to implement Wyndham standards and Hawthorn design aesthetic. Utilize a brand approved interior scheme for installation
of all new finishes (new large format porcelain tile flooring (2ft. x 2ft. minimum) and inset carpet areas, remove handrail and install
upgraded wall finishes, and remove sections of ACT and install smooth, painted drywall ceilings in select areas to feature.) Install a
combination of recessed LED can light fixtures, linear cove lighting, decorative sconces and tablelamps, etc. All decorative moldings
may remain.
Submit proposal (drawings, etc.) to brand/design for review and approval prior to commencement of work in the field.
Y
Meeting & Business Ceiling/Walls > Meeting Room & Board
Room Design
If meeting/banquet rooms will be provided, ensure these are renovated in their entirety to brand interior scheme/aesthetic and per
brand standards. Install new carpet flooring and vinyl wall base throughout. Install new large, decorative pendant hung fixtures at
lower dropped soffits to create visual interest. Ensure all lighting is LED type. Provide new FF and E and furniture and serving
millwork base cabinetry and natural stone (quartz) counter. Provide light filtering roller shades at windows with one layer of blackout
capability.
Submit cohesive proposal to brand/design for review and approval prior to commencement of work in the field.
Y
Meeting & Business Availability > Business Center Equipment
& Services
Provide a new business center print station per brand aesthetic located in open lobby incorporating millwork base and new natural
stone (quartz) countertop. Provide business center with a minimum of 2 computers and a shared printer and per brand standards.Y
Page 26 of 56P1.Page 442 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PMPage 27 of 56P1.Page 443 of 629
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
PLAN REQUIREMENTS & SUBMITTAL PROCESS
Please submit all design plans and specifications to Wyndham Interior Design (interior.design@wyndham.com) for review and approval prior to purchasing or starting renovations.
All renovations must meet Brand Standards, any items purchased or renovated without approval may need replacement if they do not meet brand design standards.
OVERVIEW
The PIP identifies specific items which we inspected at the Facility which were not in compliance with brand standards and need to be corrected. It is the responsibility of the Owner/Franchisee to review
the Brand Standards Manual for a complete description of all standards and to maintain Brand Standards for any areas of the property that are not specifically covered in this PIP.
In addition, you are responsible for ensuring that the Facility is constructed, improved, maintained and operated in compliance with all applicable federal, state and local laws, codes, ordinances and
regulations, including but not limited to, the Americans with Disabilities Act and its Accessibility Guidelines. This PIP was based on a random sample inspection of the Facility on the date specified. You
may need to take additional actions to meet brand standards or comply with law or, at our discretion, if the condition of the facility changes materially since the inspection date or if the brand standards
change.
All items in this PIP are required to be completed no later than the timeframes noted. Time extensions in no way imply a waiver. Failure to comply with specified deadlines for completing items may result
in default under your license or franchise agreement and reservation service suspension. All items will continue to be evaluated on condition, appearance and adherence to brand standards through
periodic quality assurance inspections. Any items on a future quality assurance inspection that do not meet brand standards will be required to be remedied. Failure to maintain acceptable levels of
conditions and appearance and adherence to brand standards may be grounds for default under the Franchise or License Agreement. Prior to the commencement of all work you are required to ensure
that you are complying with the most current standards. Please consult your Development Director or noted department with specific questions to comply with the requirements contained in the PIP.
To obtain access to the Brand Standards please visit https://brandstandards.wyndham.com and/or contact your Wyndham representative to request temporary Brand Standard Portal access. Your
request will be reviewed and processed in a timely manner.
By signing this PIP, you acknowledge and agree that this PIP may be provided to Wyndham Hotels & Resort's approved vendors for the purpose of their offering products and services that are required
to complete this PIP. You hereby grant permission for the entire PIP and/or any information necessary for the vendor to offer their products and services. The information provided includes but is not
limited to contact information, property address, number of rooms, brand converting to, and a list of items related to necessary or required products and services.
ONLY THE FRANCHISOR MAY REVISE THIS PIP. THE PIP IS VOID 180 DAYS AFTER THE INSPECTION DATE UNLESS THE FRANCHISE OR LICENSE AGREEMENT BECOMES EFFECTIVE.
The Franchise Review Committee may in its discretion revise this PIP as a condition of approving your application. You should not consider this PIP to be final until we sign the License or Franchise
Agreement.
Signed: __________________________________________________________ Date: _____________
Print Name: _________________________________________________________
Revisions- All Previous Copies are InvalidPage 28 of 56P1.Page 444 of 629
(shaded area) install new LQ large format tile panels as
shown (work with a specified approved tile vendor)
-trim back greenery/trees to allow for good visibility to area
from street
install new illuminated channel letter
signage per HTN brand specifications,
work with a Wyndham approved exterior
signage vendor
remove and install new 2-post
entrance canopy per brand modern
aesthetic and exterior colors
patch and repair, pressure-wash all
building surfaces (fascia, trims, grilles,
etc.) to like-new condition
Hawthorn Suites
Evanston. IL
03/2023
FOR CONCEPTUAL USE ONLY. Property Owner is responsible for providing detailed drawings
prepared by a professional for construction purposes and also submit to Wyndham Hotels & Resorts
Dept. of Design and Construction for review in compliance to brand standards and in conjunction with
the PIP document. Compliance to applicable local code regulations including accessibility standards
have not been reviewed and are the sole responsibility of the architect of record.Page 29 of 56P1.Page 445 of 629
Page 30 of 56P1.Page 446 of 629
King HomesHawthorn conversionEvanston, IL03/2023FOR CONCEPTUAL USE ONLY. Property Owner is responsible forproviding detailed drawings prepared by a professional for constructionpurposes and also submit to Wyndham Hotels & Resorts Dept. of Designand Construction for review in compliance to brand standards and inconjunction with the PIP document. Compliance to applicable local coderegulations including accessibility standards have not been reviewed and arethe sole responsibility of the architect of record.open up entrance into diningroom/breakfast area from lobbybreakfast
serving area
extension oflobby/loungeseating areafocal wall treatmentrepurpose rooms (if willbe guest facing)Sundry/ MarketFront Desk Check-inPage 31 of 56P1.Page 447 of 629
do not have common use toilets to theguest corridor side - re-purpose to icemachine area, on 2nd and 4th floors& laundry chute through all floorsPage 32 of 56P1.Page 448 of 629
create a guest laundry areaon 3rd and 5h floorsimplement a laundry chuteand housekeeping closetPage 33 of 56P1.Page 449 of 629
do not have common use toilets to theguest corridor side - re-purpose to icemachine area, on 2nd and 4th floors& laundry chute through all floorsPage 34 of 56P1.Page 450 of 629
create a guest laundry areaon 3rd and 5h floorsimplement a laundry chuteand housekeeping closetPage 35 of 56P1.Page 451 of 629
From:Clifton, Leonard
To:david@wrechicago.com
Cc:"Cameel Halim"; matt@wrechicago.com
Subject:RE: Items Needed for Proposed Hawthorn: Evanston, IL Facility
Date:Monday, April 3, 2023 12:06:17 PM
See Responses Below… Please use as a guide
From: david@wrechicago.com <david@wrechicago.com>
Sent: Friday, March 31, 2023 6:15 PM
To: Clifton, Leonard <Leonard.Clifton@wyndham.com>
Cc: 'Cameel Halim' <cmlabd@aol.com>; matt@wrechicago.com
Subject: Items Needed for Proposed Hawthorn: Evanston, IL Facility
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Good Evening Leonard,
As part of the process to get our hotel property in Evanston, IL zoned to allow an
“Apartment Hotel”, the Evanston City Council’s Planning & Development Committee
has requested that we provide some specific information to them with regards to how
we would operate this property. Would it be possible that you help us craft a proper
reply by answering a few of the questions put to us by the city, that we might
incorporate that information into our official response.
1. Statement from Wyndham regarding their experience with franchises:
· Number of locations in each state and how many are extended stay vs
hotels?
Wyndham is the world’s largest hotel chain by number of properties,
thanks to its focus on more modestly-sized hotels. It has 26 Brands
and over 9,000 properties across more than 80 countries globally,
which makes Wyndham an internationally renowned hospitality
company.
· How many of these franchises Wyndham manages and how many are
self-managed?
All Hotels are Self-Managed
· What is the mix of permanent vs. transient guests observed at these
facilities?
100% Transient
2. We have the physical requirements from Wyndham for the Property
Improvement Plan, but need to know if there are any other licensing you require
of us to obtain a franchise?
Certificate of Occupancy and Annual Trainings required and taught
Page 36 of 56
P1.Page 452 of 629
by the brand. These will be outlined in the Franchise Agreement.
3. Your thoughts on the following items:
· Can you help provide us with a best estimate of the number of
employees, broken out by shift, needed to run the hotel?
§ General Manager - 1
§ Front desk – 2 am, 2 pm, 1 Overnight
§ Back office - 2
§ Sales - 1
§ Housekeeping - 10
§ Security - 2
· Can you help provide us an understanding of how the booking process
works?
On Average, 74% of Reservations come through the Brand’s Central
Reservations, the remaining 26% through other Online Travel
agencies like Expedia and Travelocity. Wyndham negotiates on your
behalf for associated fees.
What would Wyndham do and what would our responsibilities be if we
self-manage the property.
Wyndham can and will provide support in various ways, above
property level. We have a Regional Director of Operations that will
provide support with Operational needs and suggestions. We have a
Quality Department that also monitors Quality to ensure Brand
requirements are met. We have models for Revenue Management
and Sales Support that are a paid service if you should choose. This
is a general overview but the FDD discloses a complete breakdown
of services.
If a guest stays on long term (say, greater than 30 days), do you
normally require them to sign some form of lease? How will both
transient guests and long-term guests be tracked and recorded?
Tracking of guests stays are all done through the property
management system that you will receive as part of the Franchise.
We do not have any requirements of lease agreements for stays
over 30 days.
· Can you provide any thoughts on what an initial rate schedule might
look like for daily, weekly & monthly customers?
This is market specific and the opening team will work with you to
set rate months before opening. Rate schedule will be established.
If you can help us with answers to these questions, we can prepare our formal
response for the scheduled April 24th hearing.
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Additionally, Mr. Halim would like to know the next time you are in Chicago so he can
take you downtown to view his 311 unit / 16-story gold coast property at 1100 N.
LaSalle, which he is now considering to also turn into a hotel.
I will be in town the week of the 17th of April. I will confirm a date to meet as we get
closer.
Thanks
Leonard
Regards,
David Wolff
Senior VP of Technology Operations & Special Project Development
Wilmette Real Estate & Property Management
* E-mail: david@wrechicago.com
( Phone: 847-920-2078
This e-mail and its language, along with any attachments, are tools for negotiating purposes only and do
not constitute a firm offer in entirety nor a firm offer as to any specific provision. Neither party is under any
legal obligation to the other until the execution of the final lease/contract.
Additionally, this e-mail, along with any attachments, are the confidential property of the sender, and are
intended solely for the use of the individual or entity to whom this e-mail is addressed. If you are not one
of the named recipient(s) or otherwise have reason to believe that you have received this message in
error, please notify the sender and delete this message immediately from your computer. Any other use,
retention, dissemination, forwarding, printing or copying of this e-mail is strictly prohibited.
This email message (including all attachments) is for the sole use of the intended recipient(s)
and may contain confidential information. If you are not the intended recipient, please contact
the sender by reply email and destroy all copies of the original message. Unless otherwise
indicated in the body of this email, nothing in this communication is intended to operate as an
electronic signature and this transmission cannot be used to form, document, or authenticate a
contract. Wyndham Hotels and Resorts and/or its affiliates may monitor all incoming and
outgoing email communications in the United States, including the content of emails and
attachments, for security, legal compliance, training, quality assurance and other purposes.
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SUNDRIES
BUSINESS
CENTER
MEETING
ROOM
LOBBY
BREAKFAST
SERVING AREA
BAR AREA
(w/ wall of
alcohol)
HOST STATIONPage 46 of 56P1.Page 462 of 629
APPROVED
MEETING MINUTES
LAND USE COMMISSION
Wednesday, January 11, 2023
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: Myrna Arevalo, George Halik, Jeanne Lindwall, Kristine
Westerberg, and Matt Rodgers
Members Absent:Brian Johnson, John Hewko, Kiril Mirintchev, and Max Puchtel
Staff Present:Neighborhood and Land Use Planner, Meagan Jones, Assistant
City Attorney, Alex Ruggie, Planning Manager Liz Williams, Zoning
Administrator Melissa Klotz, Michael Griffith, Planner, and Sarah
Flax, Interim Director of Community Development
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:02pm.A roll call was then done and a quorum
was determined to be present.
Commissioner Halik made a motion to move Agenda Items III,Election of Officers and
IV,Approval of 2023 Meeting Schedule to after New Business and before
Communications.Seconded by Commissioner Lindwall.A voice vote was taken,and
the motion passed, 5-0.
Approval of November 30, 2022 Meeting Minutes
Commissioner Westerberg made a motion to approve the Land Use Commission
meeting minutes from November 30, 2022, with the following amendments:
1.Page 8, third full paragraph, replace “increased” with “ceased”; and
2.Page 2,paragraph starting with Sue Loellbach,Connections Manager of
Advocacy,should add that it was discussed that the Good Neighbor Agreement
is not going to be done until after the permit was granted.
Seconded by Commissioner Lindwall.A voice vote was taken,and the motion passed,
5-0.
New Business
A.Public Hearing: Special Use Permit | 1555 Oak Avenue | 22ZMJV-0085
Cameel Halim,property owner,requests a Special Use Permit for an Apartment
Hotel at 1555 Oak Avenue,commonly known as the Museum Residences on Oak
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APPROVED
or the King Home,in the R6 General Residential District (Section 6-8-8-3).The
Land Use Commission makes a recommendation to the City Council,the
determining body for this case in accordance with Section 6-3-5-8 and Ordinance
92-O-21.
Alan M.Didesch,General Counsel to BCH 1555 LLC,introduced William Ng of William
NG Architects and presented an overview of the proposed Apartment Hotel and his
interpretation of how it complies with City Standards for Approval.
Commissioner Questions
Commissioner Halik asked staff if there was a maximum number of transient units since
there is a minimum of twenty-five percent.Ms.Klotz responded that the Zoning Code
definition does not include a maximum.Commissioner Westerberg asked whether it
would be a Hotel or an Apartment Hotel if there were 100%transient guests.Ms.Klotz
noted that it could be either.Discussion ensued regarding the zoning ordinance
definition and the primary use of the property.
Commissioner Lindwall asked how the accessory property facilities (restaurant,
barbershop,massage spa,etc.)would be used and who was going to operate them.
Mr.Didesch responded that BCH 1555 LLC would hire for the positions and the
implementation phasing has not yet been determined.
Commissioner Westerberg asked whether they could use permeable pavers for the
parking lot. Mr. Didesch responded that BCH 1555 LLC may consider it.
Chair Rodgers called for public comment. There was none.
The record was then closed.
Deliberations
Commissioner Lindwall remarked that transient hotel guests could provide additional
city revenue that a permanent apartment building would not.
Commissioner Halik said that he thinks the proposal meets the Zoning Code definition.
Commissioner Westerberg noted that it may enhance and differentiate the Apartment
Hotel Zoning Code definition by adding a maximum number of transient guests.Chair
Rodgers stated that he also thinks it is a good project,but the Zoning Code definitions
should be improved.
The Chair reviewed the nine Standards for Special Use (Section 6-3-5-10).
1.Is one of the listed special uses for the zoning district in which the property lies:
The Apartment Hotel definition is listed as an eligible special use in the R6
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APPROVED
General Residential District and this project could also be interpreted as a Hotel
implying that the Zoning Code Apartment Hotel definition should be clarified.
2.Complies with the purposes and the policies of the Comprehensive General Plan
and the Zoning Ordinance:The property has been vacant for a period and the
adaptive reuse preserves the building meeting the standard.
3.Does not cause a negative cumulative effect in combination with existing special
uses or as a category of land use:The proposed building reuse will bring
downtown activity and so the standard is met.
4.Does not interfere with or diminish the value of property in the neighborhood:
The property is now vacant property so the reuse will increase value and
therefore, the standard is met.
5.Is adequately served by public facilities and services:The building is near public
transportation and is already served by public facilities, so the standard is met.
6.Does not cause undue traffic congestion:With parking provided,the incremental
traffic would not have a negative effect downtown and so the standard is met.
7.Preserves significant historical and architectural resources:The property
preserves a mid-century non-historic building, and thus the standard is met.
8.Preserves significant natural and environmental resources:The lot has open
space which is being preserved and so the standard is met.
9.Complies with all other applicable regulations:The applicant had proved to be
familiar with Evanston regulations and so the standard is met.
Chair Rodgers asked for Commissioner comments on the standards.Commissioner
Westerberg recommended adding a permeable paver condition.It was also clarified
that there would be no percentage applied to the number of transient guests.
Commissioner Lindwall made a motion to recommend approval to the City
Council to approve the Special Use Permit on the property located at 1555 Oak
Avenue, 22ZMJV-0085, with the following conditions:
1.The applicant paves the unimproved parking lot with permeable pavers
within one year of approval of the Special Use Permit.
2.The Special Use Permit is in general compliance with the application and
testimony provided.
Second by Commissioner Halik.A voice vote was taken,and the motion carried,
3-2.
B.Public Hearing: Appeal | 1733 Oakton Street | 22ZMJV-0088
Cheryl &Robert Muno,property owners of 1729 Oakton Street,appeal the Zoning
Administrator ’s decision to grant minor zoning relief (case number 22ZMNV-0074)
to construct a second story addition with a proposed east interior side yard
setback of 3.9’and an existing first story of 3.9’(Section 6-8-3-7)in the R2 Single
Family Residential District.The appellant appeals the approval of the 3.9’east
interior side yard setback variation,and also appeals the overhang amount (eave;
yard obstruction)approved without variation.The Land Use Commission is the
determining body for this case in accordance with Section 6-3-8-8 of the
Evanston Zoning Code and Ordinance 92-O-21.
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APPROVED
Robert Muno,1729 Oakton Street,presented his opposition to the variances being
requested at 1733 Oakton Street.The primary reasons for opposition include loss of
light,increased noise,and the potential for stormwater runoff to negatively impact his
property at 1729 Oakton Street.
Commissioner Questions
Commissioner Lindwall asked if the distance from the west side of the property to the
house was about five feet. Mr. Muno stated that he did not know the exact distance.
Ms.Klotz summarized that the variance was granted due to finding that it met the
standards for a minor variation.Relocating the addition created construction issues and
potential triggers for additional variance requests.The permitted bulk in the zoning
district was not maximized and other houses on the block were at a similar height to the
proposed addition.Commissioner Westerberg asked staff if an offset of the second
story was considered,and Ms.Klotz replied that it was not.Ms.Klotz noted that a
stormwater drainage plan will have to be approved prior to issuing the building permit.
The record was then closed.
Deliberations
Commissioner Halik noted residents cannot own natural light or views and the setback
was not an issue created by the homeowner.He also stated that the property owner
has the right to build,and they were not proposing to maximize what they could have
been allowed.Commissioner Westerberg noted that stormwater is a substantive issue
and should be reviewed prior to permit issuance and Chair Rodgers concurred.
The Commission then reviewed the Standards for a Minor Variation (Section
6-3-8-12-A).
1.The practical difficulty is not self-created:The legally nonconforming interior side
yard setback is not self-created by the minor variation applicant and so the
standard is met.
2.The requested variation will not have a substantial adverse impact on the use,
enjoyment,or property values of adjoining properties:The second story height is
not maximized thus not creating a substantial adverse impact and so the
standard is met.
3.The requested variation is in keeping with the comprehensive general plan and
the zoning ordinance:Adding on to existing house stock aligns with the plan
meeting the standard.
4.The requested variation is consistent with the preservation policies set forth in
the comprehensive general plan:The minor variation allows a second story
addition rather than an increased building footprint which would have created a
larger negative effect and so the standard is met.
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APPROVED
5.The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Zoning Administrator
issues his/her decision regarding said variation:Alternative locations were
considered that did not take advantage of the existing structure and so the
standard is met.
Commissioner Lindwall made a motion to affirm the Zoning Administrator ’s
decision on the property located at 1733 Oakton Street,22ZMJV-0088,with the
instruction that as the project moves forward through the permitting process that
staff pay particular attention to the stormwater management system.Second by
Commissioner Halik. A voice vote was taken, and the motion carried, 5-0.
Commissioner Halik made a motion to accept the Zoning Administrator’s
interpretation on the property located at 1733 Oakton Street,22ZMJV-0088,that
the proposed 4”eave is compliant.Second by Commissioner Westerberg.A
voice vote was taken, and the motion carried, 5-0.
C.Public Hearing: Special Use & Major Variation | 1801-1805 Church Street and
1708-1710 Darrow Avenue | 22ZMJV-0089
Pastor Clifford Wilson,Mt.Pisgah Ministry,Inc.,applicant,submits for a Special
Use for a use (religious institution)in the oWE West Evanston Overlay District
exceeding 10,000 square feet but less than 40,000 square feet (Sections
6-15-15-XVII-B.4 and 6-15-15-XVII-B.6),and submits for the following Major
Variations from the Evanston Zoning Code:1)Reduce required front yard build to
zone from 5’-25’to 0’at upper floors (Section 6-15-15-XVII-A.2),2)Reduce
required west interior side yard setback from 5’to 0’(Section 6-15-15-XVII-A-6),3)
Increase impervious surface coverage from 60%+20%semi-pervious surface
material to 90.3%(Sections 6-15-15-XVII-A.8 and 6-15-15-XVII-A.9),4)Increase
building height from 2 stories or 30’to 3 stories at 44.0’to parapet (Section
6-15-15-XVII-B.1),5)Eliminate the required building stoop base type and provide a
storefront base type instead (Section 6-15-15-IV,Table IV.A,and 6-15-15-V-C.4),6)
Provide occupied space behind building parapet cap type where occupied space
is not permitted (Section 6-15-15-IV,Table IV.A,and 6-15-15—VI-A.3),7)Eliminate
the required one short loading berth (Section 6-16-5,Table 16-E),8)Increase yard
obstruction from 10%to 40%into corner side setback for exterior building fins
and vertical trellis (Section 6-4-1-9-B.1),9)Eliminate the required 3’-4’tall steel or
PVC picket fence around the parking area (6-15-15-XVIII.B.5),in order to construct
a 3-story building for a religious institution with both on-site and leased offsite
parking in the B2 Business and oWE West Evanston Overlay Districts.The Land
Use Commission makes a recommendation to the City Council,the determining
body for this case in accordance with Zoning Code Section 6-3-5-9,and
Ordinance 92-O-21.
Senior Pastor Clifford Wilson,Mt.Pisgah Ministry,Inc.,1813 Church Street,stated their
goal is to build a new non-denominational religious institution with a soup kitchen to help
those in need.Mr.Richard Koenig,Executive Director of Koenig Housing Opportunity
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APPROVED
Development Corporation (“HODC”),a non-profit organization building affordable
housing,provided an overview of the sites and the projects which revitalize the block
with a new church, 44 new affordable residential apartments, and a retail space.
Chair Rodgers asked staff to read Item IV.D.into the record due to the interrelationship
of the projects.Ms.Ruggie confirmed that both projects will move together to the City
Council for approval.
Commissioner Questions
Commissioner Halik inquired what the impact would be if the HODC project was
reduced from five to four stories.Mr.Koenig replied that it would not be financially
feasible.
Commissioner Lindwall questioned the impact of eliminating the zero front yard setback
and front loading for the buildings without a designated loading berth.Mr.Koenig
responded that it would make the units smaller and challenge the number of parking
spaces able to be built.Mr.Griffith added that Evanston Public Works indicated their
approval of a shared on-street loading zone for the entire block.Mr.Koenig also
mentioned that the church currently does not often use the loading space and does not
expect a lot of HODC move-in and out traffic.
Commissioner Lindwall asked about the planter locations and Mr.Koenig responded
that they extend two feet from the east wall.Commissioner Lindwall asked why there is
a separate location for the garbage chute and recyclables.Mr.Koenig replied that they
have found this practice to promote less mixing of trash.
Commissioner Halik said that the Special Overlay District triggers several variations and
questioned staff about the future of overlay districts.Ms.Klotz answered that the
Planning &Development Committee discussed the overlay district challenges due to the
strict structure and age of the form-based Zoning Code with no further action.
Commissioner Westerberg inquired about the stormwater and soil remediation plans.
Mr.Griffith answered that the applicant is proposing a stormwater vault to hold and
slowly release the water into the alley stormwater system and that any further soil
remediation would be addressed during building permit review.
Chair Rodgers called for public comment.
Carlis Sutton,1821 Darrow Avenue,commented that the overlay district is problematic
and that the proposed design is not characteristic of the neighborhood.
Tina Paden,1122 Emerson Street,inquired about confirmation of the environmental
cleanliness of the site.She asked about the value of the property that the church is
being built on and future ownership of the two properties.She asked if HODC would be
building the church and where was its parking.She asked what the public notice
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APPROVED
distance was for an overlay district.She asked if there would be a priority for minority
hiring and how preference to Evanston residents could be managed.She questioned
whether there was a lack of public meetings and if this use was the best for public
property which should serve the greater community.
Priscilla Giles,1829 Ashland Avenue,objects to the size of the building as it relates to
the neighborhood.
Nambi Chambers,1816 Darrow Avenue,expressed concern about traffic,parking and
building height.Xiomara Chambers,1816 Darrow Avenue,also expressed concern
about parking especially during street and snow cleaning.She added that there tends
to be standstill traffic in front of the storefronts.
Katie Nawrocki,Crosby Theodore,LLC,1817 Church Street,asked for a three-month
continuance to discuss the documents and variations submitted by the applicant.Their
concerns include stormwater,impact on a local landmark structure,the building's height
and bulk,and that the least deviation standard was not provided.Erin Jackson,also
1817 Church Street,acknowledged that 1817 has stormwater issues and would like to
understand how the proposed project would impact parking for her business.She also
concurs with the spirit of providing affordable housing to individuals in the area.
Vanessa Johnson McCoy,1710 Central Street,noted that affordable housing is a need
that she has seen in Evanston through her real estate experience and the church
provides great service to the community.
Sidney Reed,1151 Ashland Avenue,expressed support of the affordable housing
development and getting some of the property back in a taxable status.
Keith Banks,737 Reba Place Development Corporation,Suite B,spoke in support of
the affordable housing development and the height of the building.
Mr.Koenig summarized that the public meetings began in July 2019 with a community
meeting regarding the site,followed by 5th Ward meetings in October.The city issued a
Request for Qualifications (RFQ)in January of 2020 and in June,the Economic
Development Committee met to discuss the responses and voted to recommend the Mt.
Pisgah Ministry and HODC partnership (“Partnership”)to the City Council in December.
The City Council authorized negotiations with the Partnership in January 2021 and
adopted an ordinance in February 2021 to negotiate a purchase and sale agreement
with the Partnership.5th Ward project presentations were made in August and
December of 2021.Flyers were distributed to neighborhood homes and businesses in
September 2022 prior to another community meeting held later that month.
Mr.Koenig confirmed that the city has property environmental clearance in the form of
an Illinois Environmental Protection Agency (IEPA)No Further Remediation Required
(NFR)Letter that was communicated by issuing it with the 2020 RFQ and including it
with these public hearing packets.Pastor Wilson has testified regarding personally
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APPROVED
observing removal of the tanks.Any further clean-up objectives are local,based on
land use and handled through the permitting process.
Mr.Koenig responded that the donated portion of the property is appraised at
approximately $1M and eligible for a state donation tax credit.The church will only own
the east section of the property and HODC will own the west and pay property taxes.
He further clarified that the five parcels will be combined and subdivided into two with
two different parcel identification numbers (PINs).The two projects will be built
independently.
Pastor Wilson stated that they currently have 7 church parking spaces.Evanston
Township High School has granted permission to let the church park on Sunday in the
southeast parking lot if necessary (typically for weddings and funerals).He has reached
out to adjacent churches for Saturdays or other days when they are not using spaces
for additional parking if necessary.
Mr.Koenig restated that Federal Fair Housing law does not allow a local waitlist.HODC
has requested consideration to allow it but if it is not approved,they will comply with the
law. He confirmed that they will comply with Evanston’s minority hiring program.
Mr.Koenig summarized that there are 13 1-bedrooms,20 2-bedrooms,and 11
3-bedrooms.The 1-bedrooms range from 640 to 670 square feet;the 2-bedrooms are
782 to 908 square feet, and the 3-bedrooms are 1,053 to 1,150 square feet.
Mr.Griffith noted that public mail notice was sent within a radius of 500 feet,the
requirement for variations.
Commissioner Westerberg asked staff when plans were posted,and Mr.Griffith noted
that the packet was posted the Friday prior to the Land Use Committee meeting and
public mail notices were sent in mid-December.Mr.Koenig added that plans,
elevations,and story boards have been part of earlier presentations over the last 18
months for both projects.
Chair Rodgers asked for commissioners’input on continuing the hearings and staff
input on the Land Use Commission case schedule.Chair Rodgers set the expectation
that the developer and church hold an additional community meeting to review the
plans.He also noted that continuing to February 8,2023,will not include another
mailed public notice.Commissioner Lindwall suggested that stormwater drainage,lot
coverage and alley function be discussed with the neighbors.
Commissioner Lindwall made a motion to continue the hearing to the February 8,
2023 meeting on the property located at 1801-1805 Church Street and 1708-1710
Darrow Avenue,22ZMJV-0089.Second by Commissioner Westerberg.A voice
vote was taken, and the motion carried, 5-0.
D.Public Hearing: Major Variation | 1811-1815 Church Street and 1708-1710
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APPROVED
Darrow Avenue | 22ZMJV-0092
Richard Koening,Housing Opportunity Development Corporation,applicant,
submits for the following Major Variations from the Evanston Zoning Code:
1)Reduce the required front yard build to zone from 5’-10’to 0’(Section
6-15-15-IX-A.3),2)Reduce the required west and east interior side yard setbacks
from 5’to 0’(Section 6-15-15-IX-A.5),3)Reduce the required rear yard setback
from 5’to 0’(Section 6-15-15-IX-A.6),4)Increase the maximum permitted
impervious surface coverage from 90%+5%semi-pervious surface area to 99.7%
of lot area (Sections 6-15-15-IX-A.7 and 6-15-15-IX-A.8),5)Increase the maximum
permitted building height from 3 stories and 47’to 5 stories and 57.7’(Section
6-15-15-IX-B.1),6)Eliminate the required 8’ziggurat setback at the 3rd story
(Section 6-15-15-IX-B.1),7)Eliminate the required one short loading berth
(Section 6-16-5,Table 16-E),in order to construct a 5-story mixed-use building
with ground floor retail,44 dwellings,and on-site parking in the B2 Business and
oWE West Evanston Overlay Districts.The Land Use Commission is the
determining body for this case in accordance with Zoning Code Section 6-3-8-2,
and Ordinance 92-O-21.
Commissioner Lindwall made a motion to continue the hearing to the February 8,
2023 meeting on the property located at 1801-1805 Church Street and 1708-1710
Darrow Avenue,22ZMJV-0089.Second by Commissioner Westerberg.A voice
vote was taken, and the motion carried, 5-0.
Election of Officers
A.Election of Land Use Commission Chair and Vice-Chair
Commissioner Halik made a motion to elect Commissioner Matt Rodgers Chair,
seconded by Commissioner Lindwall,and Chair Rodgers accepted the nomination.
The motion carried 5-0.Commissioner Rogers made a motion to elect
Commissioner Max Puchtel Vice-Chair,seconded by Commissioner Lindwall.The
motion carried 5-0.
B.Election of Zoning Committee Members
The Election was deferred until the next Commission meeting.
C.Election of Comprehensive Plan Committee Members
The Election was deferred until the next Commission meeting.
D.Election of Comprehensive Plan Steering Committee Chair
Commissioner Rogers made a motion to elect Commissioner Jeanne Lindwall as the
Comprehensive Plan Steering Committee Chair,seconded by Commissioner
Westerberg. The motion carried 5-0.
Adoption of 2023 Meeting Schedule
Commissioner Westerberg made a motion to adopt the 2023 calendar,seconded by
Commissioner Lindwall. The motion carried 5-0.
Communications
Ms.Williams provided a Comprehensive Plan Update.Staff has identified key elements
to bring before those committees that have purview over the plan and will schedule
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APPROVED
these in the coming months prior to finalizing the RFP.Discussion ensued regarding
communicating commission and staff recommendations to City Council.Chair Rodgers
made a referral to staff to review the Zoning Code definition for an Apartment Hotel.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Lindwall seconded,and
the motion carried, 5-0.
Adjourned 10:03 pm.
The next meeting of the Evanston Land Use Commission will be held on Wednesday,
January 25,2023,at 7:00 pm,in the James C.Lytle Council Chambers in the
Lorraine H. Morton Civic Center.
Respectfully submitted,
Amy Ahner, AICP, Planning Consultant
Reviewed by,
Meagan Jones, Neighborhood and Land Use Planner
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Community
Development Director
Subject: Ordinance 46-O-23, Granting a Special Use for a Cannabis Dispensary
and a Special Use for a Type 2 Restaurant in the B3 Business District
at 100 Chicago Avenue
Date: May 8, 2023
Recommended Action:
The Land Use Commission recommends the adoption of Ordinance 46-O-23, a Special Use
for a Cannabis Dispensary and a Special Use for a Type 2 Restaurant in the B3 Business
District at 100 Chicago Avenue. The proposed special uses meet the Standards for Approval
for special uses. Councilmember Reid requests suspension of the rules for introduction and
action on May 8, 2023, to assist the applicant's timing for securing a finalized State cannabis
dispensary license for the site.
CARP:
N/A
Council Action:
For Introduction and Action
Summary:
100 Chicago Avenue, commonly known as Evanston Gateway, is a new mixed -use 5-story
building with ground-floor commercial space, 28 dwelling units, and on -site parking for 30
vehicles. The site was approved as a Planned Development by Ordinance 61 -O-18, adopted
in May 2018, and was adjusted multiple times to modify the number and layout of dwelling
units, commercial space, and parking/outdoor sales space as the anticipated commercial
tenants evolved over time. The approving ordinance currently in effect for the development is
Ordinance 77-O-19. The building is currently under construction and is at the stage of rough
inspections on the interior.
P2.Page 473 of 629
The Applicant seeks special use approval for two independent businesses that propose to
occupy the ground-floor commercial spaces at 100 Chicago Avenue. Each business requires
a special use that may exist on its own, though the businesses will interact with each other (see
floor plan below) and anticipate a shared customer base. The Applicant requests special use
approval for each business, a Type 2 Restaurant, West Town Bakery, and a Cannabis
Dispensary, OKAY Cannabis. A Type 2 Restaurant is typically an eligible Administrative
Review Use. However, when filed in conjunction with another special use, an Administrative
Review Use is not eligible and instead requires a special use.
Type 2 Restaurant – West Town Bakery:
The Applicant proposes the operation of a quick-serve style retail bakery with indoor and
outdoor seating. The bakery will operate as an active storefront with the public entrance at the
corner of the building where Chicago Avenue and Howard Street intersect. Baked goods are
created off-site and delivered to the restaurant daily during morning hours. On-site cooking will
be limited to breakfast sandwiches and reheating baked goods that are made off -site. The
facility will not feature black-iron ductwork.
Bakery items will NOT be infused with cannabis, and there are no cannabis items available for
purchase within the bakery. Infusion of cannabis into food or drink would require a new special
use for a Cannabis Infuser and would also require modification to the Zoning Ordinance to
allow on-site cannabis consumption.
West Town Bakery is approved for operations at five locations, including a similar bakery -
dispensary facility in Wheeling and a location currently under construction in Chicago. If
granted, this facility will be the third bakery-dispensary location by West Town Bakery and
OKAY Cannabis.
The bakery will likely feature the same hours of operation open to the public as the dispensary
but may open earlier than the dispensary, which is restricted by the Zoning Ordinance to a
10am opening at the earliest. The maximum hours of operation recommended by the Land Use
Commission for the bakery (not dispensary) are 7am - 8pm.
Dumpsters for waste management are located at the rear of the property at the end of the
open-air loading berth that is between the parking lot and the building. Sustainability measures,
including recycling and recyclable to-go containers, are recommended as a condition in the
special use ordinance. In addition, a Waste Management Plan has been submitted by the
applicant, as suggested by DAPR, to ensure garbage/recycling is kept separate from the
residential use on the property and dumpsters are not overfilled, and to ensure pick-up does
not cause parking lot congestion.
Page 2 of 13
P2.Page 474 of 629
← N Site Plan; Bakery along the south portion of the building with entry at the SE corner
Outdoor seating is proposed along Chicago Avenue and Howard Street within the public right-
of-way and requires Sidewalk Café approval to ensure proper ADA clearance is maintained on
the sidewalk. Staff is not aware of any objections to this proposed special use.
Cannabis Dispensary – OKAY Cannabis:
OKAY Cannabis is a social equity cannabis company that is approved for a State dispensary
license. The Applicant proposes to operate a Cannabis Dispensary in conjunction with West
Town Bakery. Entry to the dispensary is from an indoor vestibule accessed through the bakery;
the dispensary cannot be accessed directly by the public from outside/there is no typical
storefront.
↑ N Interior Site Plan
Page 3 of 13
P2.Page 475 of 629
Howard Street
The dispensary is accessed from inside the bakery via a vestibule holding area that will feature
security personnel checking IDs. Customers approved for entry to the dispensary then circulate
into the 1,170 sq. ft. retail area and exit directly to the outside along Chicago Avenue to leave.
Cannabis products are stored in the “restricted access” portion of the building (shown in purple)
and are brought out to customers in the retail area upon purchase. There is no customer access
to the “restricted area” that includes the storage of cannabis products and the vault. The
dispensary will sell dried cannabis, edibles, concentrates, and topicals.
The dispensary will operate within the hours of operation allowed by the Zoning Ordinance
(10am – 8pm), seven days a week, and will feature the same operational hours as the bakery.
Page 4 of 13
P2.Page 476 of 629
15-20 licensed and trained employees aged 21 or older will rotate between the bakery and
dispensary to develop a diverse workforce between the two operations.
The dispensary will feature high-level security as required by the State, including indoor and
outdoor surveillance that is directly linked to and monitored by a certified third -party security
company 24 hours a day, and with information accessible by local law enforcement, the
Evanston Police Department, and the State of Illinois Police.
Deliveries to the dispensary will occur Tuesday – Thursday during operating hours, with timing
dictated by the State. The delivery truck will park in the loading/garbage pick-up area within the
parking lot and then will be walked to the entry door. Deliveries will enter the facility via the
delivery door at the rear of the property and into the vault area. The entire rear of the building
is heavily monitored with security cameras to ensure smooth delivery that meets all State
requirements and to ensure customers do not loiter on-site to use the product.
The property is located in a TOD area adjacent to the fully -accessible Howard Street CTA
Station that includes a platform for the Red, Yellow, and Purple “el” trains, bus service for seven
CTA bus routes, two Pace bus routes, and a multilevel parking garage. There are 30 total
surface parking spaces on-site at 100 Chicago Avenue, with six of the spaces available for
commercial uses. The Applicant anticipates 200-300 customers will visit the site per day and
that 75% will arrive via public transportation or ride-sharing. The remaining 25% will arrive by
vehicle and utilize on-site parking, street parking, or may park in the CTA garage. Employees
that drive will park in nearby public parking garages such as the Howard Station garage.
The subject property itself features dwelling units, there are mixed -use buildings in the vicinity
with dwelling units on upper floors, and moderate residential density exis ts in the R5 District to
the west of the property beyond the train embankment. The one existing Cannabis Dispensary
in Evanston is located downtown in a ground-floor commercial space within the Maple Avenue
parking garage. The existing dispensary is in near proximity to many dwelling units within the
downtown area. Staff is not aware of any security issues or complaints related to the existing
dispensary and notes that the dispensary has received special use approval multiple times as
ownership changed and the facility expanded in size.
Existing dispensaries in the vicinity include the following:
• 1804 Maple Avenue, Evanston – Zen Leaf Evanston
• 7305 N. Rogers Avenue, Chicago – Zen Leaf (currently proposing to move to 7541 N.
Clark Street, Chicago)
• 7000 N. Clark Street, Chicago – Perception Cannabis (currently requesting City
approval; social equity license-holder
Dispensaries with social equity licenses are exempt from the State’s 1,500 -foot distance buffer
from other dispensaries but are not exempt from local/municipal distance requirements. If the
OKAY Cannabis dispensary (a social equity license -holder) is granted, the proposed
Perception Cannabis dispensary may continue through Chicago’s zoning process since it is
also a social equity license-holder and is not within Evanston; Zen Leaf’s proposed relocation
to 7541 N. Clark Street, Chicago, will no longer be feasible since it is not a social equity license -
holder and the location is approximately 240 feet door-to-door to the proposed Evanston
location.
Page 5 of 13
P2.Page 477 of 629
Staff is aware of one objection to the proposed OKAY Cannabis dispensary (attached in the
LUC packet).
Legislative History:
March 28, 2023, DAPR - The Design & Project Review team reviewed the proposed customer
flow and security plans; staff recommended a Waste Management Plan be provided (later
provided and within the LUC Packet) and added additional bicycle racks.
April 12, 2023, LUC - The Land Use Commission considered operations, including security
measures, deliveries, garbage pickup, and sustainability measures, and recommended
unanimous approval of the special uses with the following conditions:
1. Additional bicycle racks shall be installed on-site prior to business operation.
2. A Waste Management Plan is required prior to permit issuance.
3. Hours of operation for the cannabis dispensary shall not exceed 10 am – 8 pm, seven
(7) days a week.
4. Hours of operation for the Type 2 Restaurant shall not exceed 7 am – 8 pm, seven days
a week.
5. or recyclable recycling, to, limited not but including, measures Sustainability
compostable to-go bakery containers, and litter collection within two hundred fifty feet
(250’) of the subject property are required.
6. Employees shall not park on-site or in metered on-street parking spaces or in the
adjoining neighborhood.
7. If in the future the operator of the dispensary changes, a new Special Use Permit is
required
8. Access to the security cameras/system shall be made available to the Evanston Police
Department.
9. Substantial compliance with the documents and testimony on record.
10. The Applicant must record the Special Use Permit with Cook County.
Land Use Commission Packet - April 12, 2023
Land Use Commission Draft Meeting Minutes - April 12, 2023
Attachments:
46-O-23 Granting Special Use Permits to 100 Chicago Ave for a Dispensary and Type 2
Restaurant
Page 6 of 13
P2.Page 478 of 629
05/08/2023
46-O-23
AN ORDINANCE
Granting a Special Use Permit for a Cannabis Dispensary and Type 2
Restaurant located at 100 Chicago Avenue, in the B3 Business District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
WHEREAS, CESAM LLC, potential lessee (“the Applicant”), requests
approval of Special Use Permits for a Cannabis Dispensary, OKAY Cannabis, and a
Page 7 of 13
P2.Page 479 of 629
46-O-23
~2~
Type 2 Restaurant, West Town Bakery, in the B3 Business District, located at the
property commonly known as 100 Chicago Avenue, legally described and attached by
reference herein as Exhibit A, and located in the B3 Business District; and,
WHEREAS, pursuant to Subsections 6-9-4-3 and 6-4-11-3, a Cannabis
Dispensary is an allowed Special Use in the B3 Business District, and pursuant to
Subsection 6-9-4-2.5, a Type 2 Restaurant is an Administrative Review Use in the B3
Business District, and pursuant to Subsection 6-9-4-3, an Administrative Review Use is
an allowed Special Use in the B3 Business District; and
WHEREAS, following due and proper publication of notice in Pioneer
North, a suburban publication of the Evanston Review, not less than fifteen (15) nor
more than thirty (30) days prior thereto, and following written notice to all property
owners within 500 feet of the Subject Property, and following the placement of signs on
the Subject Property not less than ten (10) days p rior thereto, the Evanston Land Use
Commission conducted a public hearing on April 12, 2023, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.) on the application for
a Special Use Permit for a Cannabis Dispensary an d Type 2 Restaurant, filed as zoning
case no. 23ZMJV-0020 and
WHEREAS, the Land Use Commission received extensive testimony,
heard public comment, and made findings pursuant to Subsection 6 -3-5-10, of the
Zoning Ordinance, and by a vote of five (5) “yays” and zero (0) “nays” with four (4)
Commissioners absent, recommended City Council approval with conditions of the
application for Special Use Permit for a Cannabis Dispensary and Type 2 Restaurant
with the below findings incorporated into the record:
Page 8 of 13
P2.Page 480 of 629
46-O-23
~3~
1. Is one of the listed special uses for the zoning district in which the property lies: Both of
the businesses can locate within the B3 Business District meeting the standard
2. Complies with the purposes and the policies of the Comprehensive General Plan and the
Zoning ordinance: The commercial uses will be on the first floor of a new building at the
property that has been vacant for many years. The proposed use also keeps with the
ordinance that there must be businesses on the first floor of this business district and so
the standard is met.
3. Does not cause a negative cumulative effect in combination with existing special uses or
as a category of land use: Bringing a continuous streetscape from the train station
further west meets the standard.
4. Does not interfere with or diminish the value of property in the neighborhood: No
negative testimony has been provided. Cannabis dispensaries are regulated through the
State of Illinois and based on the Maple Avenue experience, blend in with the rest of the
commercial real estate. No harm to property values is anticipated, so the standard is
met.
5. Is adequately served by public facilities and services: It is a new building, and the
standard is believed to be met.
6. Does not cause undue traffic congestion: The traffic for the new building was looked at to
enter far enough on Chicago Avenue to not cause traffic congestion near the
intersection. Deliveries will be made in the parking lot area through the load loading
zone. Therefore, there is no concern about traffic congestion and the standard is met.
7. Preserves significant historical and architectural resources: There are none present to be
concerned with.
8. Preserves significant natural and environmental resources: It is a new green building, so
the standard is met.
9. Complies with all other applicable regulations: Cannabis dispensaries are highly
regulated businesses in Illinois. The applicant has been operating similar operations
through the City of Chicago without any incident that is known so there is no reason to
believe they would not follow regulations, so the standard is met.
WHEREAS, on May, 8 2023, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provisions of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered the findings and recommendation for approval with conditions of the Land
use Commission, and recommended approval thereof by the City Council; and
Page 9 of 13
P2.Page 481 of 629
46-O-23
~4~
WHEREAS, at its meeting on May 8, 2023, held in complian ce with the
Open Meetings Act and the Zoning Ordinance, the City Council considered the
recommendation of the P&D Committee, received additional public comment, made
certain findings, and adopted said recommendation; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permits, as applied for in zoning case no.
23ZMJV-0020, to allow the operation of one (1) Cannabis Dispensary and one (1) Type
2 Restaurant.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the aforementioned zoning relief
granted hereby, being Special Use Permits for a Cannabis Dispensary and a Type 2
Restaurant as requested under zoning case no. 23ZMJV-0020, which may be amended
by future ordinance(s), and violation of any of which shall constitute grounds for
penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5
and 6-3-10-6 of the Zoning Ordinance:
Page 10 of 13
P2.Page 482 of 629
46-O-23
~5~
1. Additional bicycle racks shall be installed on-site prior to business
operation.
2. A Waste Management Plan is required prior to permit issuance.
3. Hours of operation for the cannabis dispensary shall not exceed 10 am – 8
pm, seven (7) days a week.
4. Hours of operation for the Type 2 Restaurant shall not exceed 7 am – 8
pm, 7 days a week.
5. Sustainability measures including, but not limited to, recycling, recyclable
or compostable to-go bakery containers, and litter collection within two
hundred fifty feet (250’) of the subject property are required.
6. Employees shall not park on-site or in metered on-street parking spaces
or in the adjoining neighborhood.
7. If in the future the operator of the dispensary changes, a new Special Use
Permit is required
8. Access to the security cameras/system shall be made available to the
Evanston Police Department.
9. Substantial compliance with the documents and testimony on record.
10. The Applicant must record the Special Use Permit with Cook County.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assignees, and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Page 11 of 13
P2.Page 483 of 629
46-O-23
~6~
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 12 of 13
P2.Page 484 of 629
46-O-23
~7~
EXHIBIT A
LEGAL DESCRIPTION
Parcel 1:
That part lying West of the West line of Chicago Avenue (now Clark Street) and East of
the East line of the right of way of the Chicago and Northwestern Railroad Company
(formerly Chicago and Milwaukee Railroad Company) of the South 6.25 chains of the
Northeast ¼ of Section 30, Township 41 North, Range 14, East of the Third Principal
Meridian, and North of a line 150.00 feet North of and parallel to the North line of
Howard Street, measured along the West line of Chicago Avenue, in Cook County,
Illinois.
Parcel 2:
The North 50 feet of the South 150 feet of that part of the South 6.25 chains, lying West
of the West line of Chicago Avenue, East of the East line of Chicago and Northwestern
Railroad and North of the North line of Howard Street of the Northeast ¼ of Section 30,
Township 41 North, Range 14, East of the Third Principal Meridian, in Cook County,
Illinois.
Parcel 3:
That part of the South 6.25 chains of the Northeast ¼ of Section 30, Township 41 North,
Range 14, East of the Third Meridian, described as commencing at the intersection of
the North line of Howard Street, with the East line of the right-of-way of the Chicago and
Northwestern Railroad running; thence East along the North line of Howard Street to its
intersection with the West line of North Clark Street (formerly Chicago Avenue); thence
Northerly along the West line of said North Clark Street 100 feet; thence West parallel to
the North line of Howard Avenue to the East line of the right-of-way of the Chicago and
Northwestern Railroad; thence Southerly along said right-of-way, 100 feet more or less
to the point of beginning, in Cook County, Illinois.
PINS: 11-30-212-004-0000, 11-30-212-005-0000, 11-30-212-006-0000, 11-30-212-007-
0000, 11-30-212-008-0000
Page 13 of 13
P2.Page 485 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Meagan Jones, Neighborhood and Land Use Planner
CC: Sarah Flax, Community Development Director; Elizabeth Williams,
Planning Manager
Subject: Ordinance 48-O-23, Granting Major Variations for a K-8 Education
Institution- Public on Property Located at 2000 Simpson Street in the OS
Open Space District
Date: May 8, 2023
Recommended Action:
Land Use Commission recommends approval with conditions of Ordinance 48 -O-23 approving
Major Variations from the Evanston Zoning Code to allow for the construction of a new K -8
Education Institution – Public on the property located at 2000 Simpson Street in the OS Open
Space District.
CARP:
N/A
Council Action:
For Introduction
Summary:
Alex Lopez of Cordogan Clark Architects, applicant, and architect for the property owner,
submits the following Major Variations in order to construct a 3-story, K-8 educational institution
- public:
1. Floor Area Ratio (FAR) of .62, where the maximum is 0.15 (Section 6-15-9-6).
2. A proposed height of 3 stories at 55 ft., where 2.5 stories or 35 ft. is the maximum
(Section 6-15-9-7).
3. Open parking location within the front yard (Section 6-16-2-1.C).
4. Loading area located in the required front yard (Section 6 -16-4-1.B).
5. Loading area dimension (10 X 35) that is located within the drive aisle width of the
parking lot (Section 6-16-4-4).
P3.Page 486 of 629
A letter of intent has been signed by District 65 and the City to provide access to the playing
field outside of school hours, 25 parking spaces within the parking lot, and access across the
properties for entry into the parking lot off of Foster St. and access drive behind Fleetwood -
Jourdain. Additionally, a letter of intent signed by District 65 and Family Focus expresses the
plan to reconstruct the basketball court and upgrade playground equipment on the Family
Focus property for shared use.
The Land Use Commission held a public hearing for this proposal on April 19, 2023. The
Commission expressed concerns regarding the bulk of the building and related school
programming, traffic, and parking for the school and adjacent Fleetwood -Jourdain Center and
nearby businesses, as well as the use of artificial turf for the playing field. District 65 has
expressed that they will have conversations with surrounding area churches and Family Focus
to provide overflow parking when needed.
The applicant has revised their development plans to include an additional lay -by drop-off and
pick-up lane on the west side of Ashland Ave south of the acces s drive. The inclusion of the
lay-by lanes creates a right-of-way width of roughly 34 feet. This satisfies an initial condition
recommended by staff to create an additional pick-up/drop-off lane, and staff believes this also
satisfies the intent of the recommended condition requiring the widening of Ashland Ave. to 36
ft. This also preserves the tree canopy on the east side of Ashland Ave.
The staff has concerns regarding altering the existing Dewey Avenue cul-de-sac to provide a
tie-in for vehicular access from the street to the Family Focus parking lot. Following some
discussion, the applicant is proposing to add a walkway from the Family Focus parking lot to
the District 65 property to provide a safe pedestrian connection between the possible overflow
parking on the Family Focus lot and various uses on the School property.
A statement from the applicant responding to several recommended conditions from the Land
Use Commission is included as an attachment. This statement addresses stormwater detention
on site as a response to the condition for permeable pavers in the proposed parking lot, the
addition of a 2nd lay-by drop-off and pick-up lane which widens Ashland Ave., and the proposed
sidewalk between the Family Focus parking lot and the school property as mentioned above.
A Landscape Plan and Tree Preservation & Replacement Plan have also been provided as
attachments. The applicant began a conversation with Public Works staff regarding waste
removal from the site and has provided a statement summarizing the discussion points and
expectations of service based on current service levels for Haven Middle School.
Legislative History:
Land Use Commission – April 19, 2023: The Commission reviewed the proposal and voted 4 -
2 to recommend approval of the requested variations with conditions as presented by staff and
several additional conditions. Link to Meeting Packet:
1. Provide a final landscape plan prior to City Council.
2. Provide a tree removal and replacement plan prior to City Council.
3. Provide a waste removal plan prior to City Council.
Page 2 of 63
P3.Page 487 of 629
4. A Construction Management Plan is required prior to construction to include how the
restoration of adjacent properties will be accomplished as a result of proposed
construction activities.
5. A Pedestrian and Traffic Circulation Plan shall be provided within three months of
approval of the project. This plan will be evaluated, amended, and submitted to the City,
as necessary, by the School District to address impacts on the neighborhood. The plan
should include the following:
a. Recommendations included within the Traffic Study provided by KLOA.
b. Confirmation and City approval of any proposed street closures for pick-up/drop-
off times (Ashland Ave, Dewey Ave, etc.).
c. Confirmation and City approval of any temporary one -way street designations for
streets bordering the site during pick-up/drop-off times.
d. Use of crossing guards or other staff to direct traffic.
6. A robust educational Active Transportation Safety Initiative for students shall be
developed to raise student and parent awareness regarding safe pedestrian and
bicyclist behaviors. This program should not only teach safety principles but also
encourage active transportation through the use of challenges and goal setting. The
curriculum and plan shall be submitted for approval at least six months prior to the
project completion.
7. Additional parking alternatives should be pursued to support the City’s CARP goals.
Items to consider:
a. The School District could consider increasing incentives to further promote
staffers commuting via CTA, Metra, and ride-share. The District has an existing
program that enables staff to put money towards transit cards to encourage the
use of public transit.
b. District 65 should regulate their parking lot via a permit program, either virtual
permit (license plate based) or stickered. This would allow correlation with a
transit program.
c. Work with the City to utilize additional parking spaces within the Ecology Center
or Civic Center parking lots.
d. Parallel parking spaces on Ashland should be very short -term parking. This will
allow residents and visitors to use the spaces. A 1 Hour max limit would be our
suggestion. In addition, the spaces can disallow parking during certain hours of
the day, for example: “no parking between 7am-9am / 2pm-4pm Mon-Fri.
8. Should the surrounding community implement residential parking districts (permit
parking) in the future, school staff will not be granted residential parking district permits.
9. The Applicant may be required to contract at their own expense with a traffic consultant
to study pedestrian and traffic circulation over time and make necessary revisions to the
pedestrian and traffic circulation and parking plan if the City identifies pedestrian and/or
traffic issues with the development at any time in the future.
10. A Shared Use Agreement is required for City access to the required parking for
Fleetwood-Jourdain and the playfield. Signage may be required to designate Fleetwood-
Jourdain parking.
11. An easement agreement must be negotiated and approved by the City Council for the
City to access the Fleetwood Jourdain maintenance drive on the west side of the parking
lot.
12. A pedestrian path must be established through the parking lot.
13. A pick-up/drop-off area on the southern part of Ashland is added to mirror the parent
pick-up/drop-off to the north.
Page 3 of 63
P3.Page 488 of 629
14. Dimension the existing right-of-way & widen Ashland to 36’ foot back of curb to back of
curb.
15. A rodent control plan designed by a certified operator is provided before, during, and
after construction.
16. A snow removal plan is required to be submitted within six months of project approval;
snow must be stored on-site or hauled away.
17. Mechanical equipment is screened and designed to minimize noise impacts on the
surrounding neighborhood.
18. Street light replacement is required for all existing lights affected by the pick-up/drop-off
areas and construction.
19. Public refuse containers are installed per Public Works standards.
20. Use of permeable pavers in the parking lot.
21. Use of grass instead of artificial turf for the playfield.
22. Tie in from Dewey Avenue to the Family Focus parking lot.
23. Explore ways to further reduce the program and physical building in light of the testimony
received during the public hearing.
Attachments:
5.1.23 Applicant Response Letter Re: LUC Conditions
District 65 5th Ward School - Landscape and Tree Preservation and Removal Plans
5th Ward School Waste Removal Plan
Draft 4.19.23 Land Use Commission Meeting Minutes
Public Comment Recevied Since 4.19.23 Land Use Commission Meeting
Ordinance 48-O-23 Approving Major Variations at 2000 Simpson St
Page 4 of 63
P3.Page 489 of 629
May 1, 2023
Ms. Meagan Jones
Neighborhood and Land Use Planner
City of Evanston Community Development
2100 Ridge Avenue
Evanston, IL 60201
RE: Land Use Commission Requests – New SD65 Fifth Ward School
Dear Ms. Jones:
Thank you for your efforts facilitating the Land Use Commission process for the New Fifth Ward School. We are
appreciative of the on-going partnership between COE staff and SD65 in the zoning approval process. At the Land
Use Commission meeting on April 19th, a list of conditions for approval was provided. SD65 is prepared to accept the
conditions with one exception – using brick pavers in lieu of asphalt in the parking area.
Installation of brick pavers will be problematic for SD65 maintenance and operations, specifically during the winter
months. As brick pavers age, natural shifting occurs. This movement, sometimes in a vertical direction will cause a
steel snowplow to hit the brick pavers that have heaved – cracking the brick pavers and potentially damaging
expensive snow removal equipment. This will create constant on-going maintenance that SD65 maintenance and
operations staff is not equipped to handle.
We understand that the request for brick pavers was borne out of a question regarding storm water management of
the site. Please note that storm water will be managed 100% on-site via two underground storm water detention
systems – one under the play area and the second one under the parking area. Each of these detention systems will
have a restrictor in place per Federal, State and Local COE codes / ordinances and will only allow a release rate of
.015 CFS per acre prior to discharging from the site into the COE relief sewer. The impact on the surrounding
properties will be zero.
In addition, SD65 realizes the impact to traffic flow and safety during peak morning and afternoon drop-off and pick-
up on Ashland Avenue. Per COE staff recommendations, SD65 will plan on widening Ashland Avenue to 34-feet from
its current 24-foot dimension. The additional 10-foot clearance will be on the west side of Ashland Avenue –
protecting all the trees on the east side of the avenue. For additional student safety, SD65 is committed to working
with Family Focus to include in its future shared use agreement to add a connecting sidewalk on the southwest
corner of the school site directly linking the school play area to the Family Focus property.
Please feel free to contact me if you have any questions or if you’d like to discuss them further.
Respectfully,
Cordogan Clark
Alex López, AIA, NCARB, LEED AP
Associate Vice President
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MEETING MINUTES
LAND USE COMMISSION
Wednesday,April 19,2023
7:00 PM
Lorraine H.Morton Civic Center,2100 Ridge Avenue,James C.Lytle City Council
Chambers
Members Present:George Halik,Brian Johnson,Kiril Mirintchev,Kristine Westerberg,
Myrna Arevalo,Max Puchtel,and Matt Rodgers
Members Absent:John Hewko and Jeanne Lindwall
Staff Present:Deputy City Attorney Alexandra Ruggie,Planner Katie Ashbaugh,
Neighborhood and Land Use Planner Meagan Jones,Community
Development Director Sarah Flax,Planning Manager Liz Williams
and City Engineer Lara Biggs
Presiding Member:Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:03 PM.A roll call was then done and a quorum
was determined to be present.
New Business
A.Public Hearing:Major Variations |2000 Simpson Street |23ZMJV-0022
Alex Lopez of Cordogan Clark Architects,applicant and architect for the property
owner,submits for the following Major Variations in order to construct a 3-story,
K-8 educational institution -public:1)Floor Area Ratio (FAR)of .62 where the
maximum is 0.15 (Section 6-15-9-6),2)a proposed height of 3 stories at 55 ft.
where 2.5 stories or 35 ft.is maximum (Section 6-15-9-7).3)Open parking location
within the front yard (Section 6-16-2-1.C),4)Loading area located in the required
front yard (Section 6-16-4-1.B),and 5)Loading area dimension (10 X 35)that is
located within the drive aisle width of the parking lot (Section 6-16-4-4).The Land
Use Commission makes a recommendation to the City Council,the determining
body for this case in accordance with Zoning Code Section 6-3-8-10,and
Ordinance 92-O-21.PIN:10-13-201-028-0000.
Sergio Hernandez,President of the District 65 School Board,introduced Chief Financial
Officer Raphael Obafemi,Director of Student Assignments Sarita Smith,Executive
Director of Communications Melissa Messenger,Board Counsel Brian Crowley,
MaRous &Company’s Mike MaRous who prepared the market impact study,and from
Cordogan Clark Alex Lopez and Brian Kronewitter who represent their architectural and
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construction company.Cordogan Clark provided an overview of the site development,
community meeting input,conceptual exterior elevations,and conceptual floor plans.
Commissioner Questions
Commissioner Halik asked how the site was selected.Mr.Lopez explained that the
school district started with the largest parcel of land that they owned.He also reviewed
the parcel ownership boundaries.
Commissioner Westerberg questioned whether parking below grade was explored.Mr.
Lopez concurred that they had but eliminated it due to the local high-water table which
significantly contributes to the construction expense.Commissioner Mirintchev followed
up to inquire if covering the parking with a garden was investigated.Mr.Obafemi
responded that it did not have the financial resources to do so.
Commissioner Westerberg requested the applicant to clarify the two schools and Mr.
Lopez described that the building would house both a Kindergarten through 8th grade
5th Ward School and all grades from the Bessie Rhodes Magnet School.Mr.Obafemi
added that the decision to include grades from Bessie Rhodes is because the majority
of those students currently reside in the 5th Ward.Chair Rodgers further asked what
the percentage from Bessie Rhodes was being brought over and what percentage was
5th Ward.Ms.Smith responded that they estimate that 200 students will come from
Bessie Rhodes to the 5th Ward.Mr.Obafemi said they have 700 students that go to
other Evanston schools who will go to the new 5th Ward school.Chair Rodgers inquired
about the impact on the other schools.Ms.Smith responded that they are looking at
specific school impacts and space reutilization.
Commissioner Halik asked what program was deleted to reduce the height of the school
and if the building is being planned for the future.Mr.Lopez explained that the number
of students and utilization of space drives the size of the building and that population
trends are part of the calculation.Mr.Lopez then explained that following community
feedback and surveys that it was decided that the scale of the building as it relates to
classrooms could be scaled back.Chair Rodgers followed up by asking how 15-foot per
floor was determined.Mr.Lopez replied that new school buildings have a window
height of 10 feet to allow natural daylight in which sets the initial ceiling.The rest allows
for mechanical,electrical and other structural issues to be hidden above the ceiling.
Commissioner Westerberg inquired if the Simpson Street building façade setback could
be treated more like the Ashland Avenue setback.Mr.Lopez responded that they could
look further into it.
Commissioner Halik asked about kindergarten drop off and drop off security in general.
Mr.Lopez reviewed the entrances for students who would be walking and described the
secured vestibules.Mr.Obafemi provided an overview of the greeters stationed at all
schools and crossing guards.
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Commissioner Mirintchev questioned whether the building could be further reduced.Mr.
Obafemi described the projected number of 5th Ward students along with the program
needed for those students that includes modern arts,lab,and gymnasium needs as well
as new ventilation assumptions.
Commissioner Halik asked staff about parking and loading as it relates to the front yard.
Ms.Jones responded that the lot is unique,and Simpson Street is the first front yard,
the street side yard is Ashland Avenue,and the second front yard is Foster Avenue.
Commissioner Halik noted that two variances are associated with the two front yard
determination.
Commissioner Rodgers requested that the applicant comment on the parking
arrangement with Fleetwood-Jourdain.Mr.Lopez explained that there have been
ongoing discussions with Family Focus and the City with regards to parking usage.Mr.
Obafemi responded that a parking use agreement with the City for access to parking
spaces for Fleetwood-Jourdain will be completed as indicated in the signed Letter of
Intent.
Commissioner Westerberg inquired about traffic flow,loading area,and impacts on local
businesses.Mr.Lopez described the loading area as separate from the student drop
off.Mr.Werthmann from KLOA,who conducted the traffic study,addressed both short
and long-term parking.Regarding short-term parking,their study included walkers,
staggered start times for the two schools,and before and after school programs which
distribute traffic over time.Concerning long-term parking,he summarized adjacent
property arrangements that are under consideration.For both he described the timing
interaction with local businesses.Staff have made recommendations,and the school
district agrees to the conditions.The school district also has a program to encourage
their staff to use alternative modes of transportation to minimize parking demand for
long-term parking.
Commissioner Mirintchev followed up by asking how businesses on Ashland Avenue
and Simpson Street have access and parking.Mr.Werthmann replied that most of the
pickup and drop off parking will occur between 8 and 9 AM in the morning before most
of the businesses are open.In the afternoon,the businesses are already parked,and
the amount of parking is usually less than in the morning because many parents and
caregivers are working.Lay-by bus parking will be controlled with signage.
Commissioner Halik said some community members have raised concerns about the
use of synthetic turf on the playfield.Mr.Lopez explained that the projected combined
school and city use of the park may make it difficult to maintain natural grass.Mr.
Obafemi added that turf is an option,and no final decision has yet been made.
Chair Rodgers asked about the stormwater management plan and Mr.Lopez said that
underground structures are in discussion,and they will have to meet state and local
code requirements.
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Chair Rodgers inquired about the widening of Ashland Avenue.Ms.Jones answered
that,at this time,it is recommended as a condition of approval.The city engineer,Ms.
Laura Biggs,explained that the widening of the street is not currently budgeted for by
the city or the school district and would be further negotiated as the project moves
forward.
Commissioner Westerberg asked staff how to minimize any impact on
Fleetwood-Jourdain programming.Ms.Biggs noted that they are working with the
school district for shared use opportunities (field use during summer and holidays for
example)and working to mitigate any negative effects on the ability to use the park and
its facilities.She stated that there is an impact to the loss of the tennis courts and the
basketball courts and playground are being relocated.
Public Comment
Chair Rodgers called for public comment.
Jack,Ash,and Amanda Ziehm,a fifth grader,an eighth grader,and a parent,1632
Wesley Avenue,voiced their concerns about the increased risk of cancer and injury
associated with the use of artificial turf at the proposed 5th Ward School.Mrs.Ziehm
mentioned the potential adverse impact on property values because of the loss of
amenities and referenced the Climate Action and Resilience Plan because of the
additional heat generated by artificial turf.She recommended that the proposed plan be
revised to include natural grass in place of artificial turf.
Mark Mallchok,1601-1607 Simpson Street,a business owner and resident near the
proposed school spoke about his concerns regarding building height,traffic,and parking
and requested to share some data and studies on the matter with the commission.
Jerome Summers,1941 Hartrey Avenue,served as a former District 65 School Board
member and made a few supporting comments and suggestions of adding a fourth floor
to the school,moving the building to the south to keep the green space,avoiding using
artificial turf,and potentially absorbing Betsy Rhodes into the 5th Ward school over time.
Cecile McHugh expressed her concern about the impact of artificial turf on the natural
environment and its potential health hazards.She supports considering alternative
options that align with the comprehensive plan's emphasis on preserving natural
spaces.
Jeff Totsch,2019 Darrow,expressed his support for the 5th Ward school but raised
concerns about the details of the plan.He mentioned that Ashland Avenue needs to be
widened,and raised concerns about the lack of tie-in between Dewey Avenue's
cul-de-sac and the Family Focus parking lot,and the amount of impervious surface
area.
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Haley Greene,2033 Ashland Avenue,expressed her concerns about the proposed
drop-off zone on Ashland Avenue and potential congestion concurrent with the nearby
doggy daycare drop-off times.She proposed widening the street and introducing
resident only parking to address the parking issues.
Michael MaRous,MaRous &Company,summarized the value impact study conducted
for the school which did not give any indication of negative impact on value.MaRous
did not consider any commercial comparables for businesses next to a new school in
the study.Mr.MaRous stated that having a vibrant activity in the neighborhood has a
positive impact on value.MaRous explained that the study was completed knowing the
school district had per zoning the right to build a school on the property.
Soo La Kim,932 Hinman Evanston,Vice President of District 65,spoke of the
importance of having a neighborhood school and the value of being able to walk to and
from school.She emphasized the need to build the school on the timeline and budget
set and to ensure that it meets the highest possible quality and efficiency standards.
Adam Kingsley,attorney for Julie Banaei,2025 Ashland Avenue,questioned the design
of widening Ashland Avenue,the request and purpose for a FAR (floor area ratio)
variance in the open space district,and the width and parking situation on Ashland
Street.Other topics examined include the proposed drop-off zone,the width of Simpson
Street,and traffic flow during drop-off and pick-up times.
In response to Mr.Kingsley’s questions regarding by right zoning,Mr.MaRous
responded that he looked at the highest and best use of transit developments and the
needs of the community for a neighborhood school in his study.When asked about
newly built schools with a positive or negative impact on residential property values,Mr.
MaRous suggested Emerson Middle School in Park Ridge,which had a positive impact
on property values.
Julie Banaei,2025 Ashland Avenue,expressed concerns about the proposed
development's impact on the community,including the property values of adjoining
properties,the enjoyment of the open space,and the impact on rental income.She also
shared her view that the proposed development is unfair to the residents of Ashland
Avenue.
Deliberations
Chair Rogers asked for commissioner comments.
Commissioner Halik mentioned that the commission often looks at both the positive and
negative effects of each case.He believes that providing a neighborhood school is the
primary issue,although some residents may have specific issues with the project.He
understands the concerns raised by the public and thinks that flipping the L-shaped
design of the school may not be a good idea due to safety concerns.He believes that
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additional conditions on turf,widening Ashland Avenue,parking,and tying the Dewey
Avenue access road to the Family Focus parking should be taken into consideration.
Commissioner Westerberg stated that the changes needed to build the school are
substantial,and while the school is needed,making concessions and adjustments to the
project is important to make it work for the rest of the community.She is particularly
concerned about stormwater management,traffic control,and coordinating pickups and
drop-offs.Adding a third-floor setback to the Simpson Street elevation would be an
improvement as well as a bit more setback on Ashland Avenue.While there is still a lot
of work to be done before the council approves the project,she is in favor of it with
recognizing these concerns in the conditions.
Commissioner Puchtel believes that the layout is quite good,particularly the L shape
which protects green space for the students.He noted that concerns about the toxicity
of the turf are not in the scope of the commission's work.
Commissioner Arevalo is in favor of the project and believes the school is needed but
acknowledges that some compromise may be necessary for the benefit of the
community.
Commissioner Mirintchev concurs with the necessity for the school but is concerned
about the program which drives building size,height,traffic and parking.He mentioned
that there are still many unknowns and that the schematic design needs more work,
particularly regarding the resulting corridor effect on Simpson Street.He suggests
reducing the program or size of the building and possibly moving a bit from the street.
Commissioner Johnson thinks that the plan does not meet all the required standards for
approval,particularly standards four and seven regarding practical difficulty and least
deviation,due to the variances being requested.He suggests that the project be
reworked to meet all the standards required for approval.
Chair Rodgers explained that the purpose of the meeting is to evaluate a specific
proposal for a school in the 5th Ward,not to decide whether a school should exist in
general.He communicated his preference to have more factual materials to review
rather than the conceptual material presented.Commissioner Halik added that many of
the traffic and parking conditions being recommended are part of the process to ensure
that the applicant addresses concerns.
Chair Rodgers reviewed the department recommended conditions for the project prior to
city council,which include a final landscape plan,tree removal and replacement plan,
waste removal plan,construction management plan,and pedestrian traffic circulation
plan (amended to within three months of project approval).It was suggested that more
details would be helpful before it goes to City Council and that the Pedestrian and
Traffic Circulation Plan should include recommendations from the traffic study provided
by KLOA.Chair Rodgers reviewed the remaining recommendations with no changes.
Chair Rodgers added commissioner conditions for a tie-in from Dewey Avenue to
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Family Focus parking,permeable pavers in the parking area,and grass in lieu of
artificial turf.
The Chair reviewed the Standards for Major Variations (Section 6-3-8-12.E).
1.The requested variation will not have a substantial adverse impact on the use,
enjoyment or property values of adjoining properties:The 22 conditions lessen
the impact to meet the standard.
2.The requested variation is in keeping with the intent of the zoning ordinance:
The Zoning Ordinance includes schools and there has been a long discussion
about a neighborhood school within the 5th Ward.The open space is currently
zoned to be built upon with an educational building and so the standard is met.
3.The alleged hardship or practical difficulty is peculiar to the property:The open
space district has a low build by right which is a practical difficulty,meeting this
standard.
4.The property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience if the strict letter of the regulations were
to be carried out:Looking at the parking,FAR,two front yards,the strict letter of
the regulations could not be carried out to build a school and so the standard is
met.
5.a.The purpose of the variation is not based exclusively upon a desire to extract
additional income from the property,or
b.While the grant of a variation will result in additional income to the applicant
and while the applicant for the variation may not have demonstrated that the
application is not based exclusively upon a desire to extract additional income
from the property,the Land Use Commission or the City Council,depending on
final jurisdiction under Section 6-3-8-2,has found that public benefits to the
surrounding neighborhood and the City as a whole will be derived from approval
of the variation,that include,but are not limited to,any of the standards of
Section 6-3-6-3 of the Zoning Code:The goal of building a school is not to gain
additional income,but to provide a specific public benefit of education,and so the
standard is met.
6.The alleged difficulty or hardship has not been created by any person having an
interest in the property:The property has been in district 65 ownership for years
and the standard is met.
7.The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council regarding
said variation:The applicant has made several program and building reductions,
investigated parking alternatives,but including the additional recommended
conditions would better meet the standard.It was noted that schools are
formulaic to get light into classrooms which drives the building design.Chair
Rodgers added a condition that the applicant consider all the testimony that has
been given.
Chair Rodgers asked for Commissioner comments on the standards.There were none.
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Commissioner Westerberg made a motion to recommend approval of the Major
Variations for the property located at 2000 Simpson Street,zoning case number
23ZMJV-0022,with the following conditions:
1.Provide a final landscape plan prior to City Council
2.Provide a tree removal and replacement plan prior to City Council
3.Provide a waste removal plan prior to City Council
4.A Construction Management Plan is required prior to construction to
include how restoration of adjacent properties will be accomplished as
a result of proposed construction activities.
5.A Pedestrian and Traffic Circulation Plan shall be provided within 3
months of approval of the project.This plan will be evaluated,amended,
and submitted to the City,as necessary,by the School District to
address impacts to the neighborhood.Plan should include the
following:
○Recommendations included within the Traffic Study provided by
KLOA
○Confirmation and City approval of any proposed street closures
for pick-up/drop-off times (Ashland Ave,Dewey Ave,etc.)
○Confirmation and City approval of any temporary one-way street
designations for streets bordering the site during pick-up/drop-off
times
○Use of crossing guards or other staff to direct traffic
6.A robust educational Active Transportation Safety Initiative for students
shall be developed to raise student and parent awareness regarding
safe pedestrian and bicyclist behaviors.This program should not only
teach safety principles but also encourage active transportation through
the use of challenges and goal setting.The curriculum and plan shall
be submitted for approval at least six months prior to the project
completion.
7.Additional parking alternatives should be pursued to support the City’s
CARP goals.Items to consider:
○The School District could consider increasing incentives to
further promote staffers commuting via CTA,Metra and ride
share.As stated above,the District has an existing program that
enables staff to put money towards transit cards to encourage
use of public transit.
○District 65 should regulate their parking lot via a permit program
either virtual permit (license plate based)or stickered.This would
allow correlation with a transit program.The District intends to
regulate parking for teachers in this manner.
○Work with the City to utilize additional parking spaces within the
Ecology Center or Civic Center parking lots.
○Parallel parking spaces on Ashland should be very short-term
parking.This will allow residents and visitors to use the spaces.A
1 Hour max limit would be our suggestion.In addition,the spaces
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can disallow parking during certain hours of the day,example:
“no parking between 7am-9am /2pm-4pm Mon-Fri.
8.Should the surrounding community implement residential parking
districts (permit parking)in the future,school staff will not be granted
residential parking district permits.
9.The Applicant may be required to contract at their own expense with a
traffic consultant to study pedestrian and traffic circulation over time
and make necessary revisions to the pedestrian and traffic circulation
and parking plan if the City identifies pedestrian and/or traffic issues
with the development at any time in the future.
10.A Shared Use Agreement is required for City access to the required
parking for Fleetwood-Jourdain and the playfield.Signage may be
required to designate Fleetwood-Jourdain parking.
11.An easement agreement must be negotiated and approved by the City
Council for the City to access the Fleetwood Jourdain maintenance
drive on the west side of the parking lot.
12.A pedestrian path must be established through the parking lot.
13.A pick-up/drop-off area on the southern part of Ashland is added to
mirror the parent pick-up/drop-off to the north.
14.Dimension the existing right-of-way &widen Ashland to 36’foot back of
curb to back of curb.
15.A rodent control plan designed by a certified operator is provided
before,during and after construction.
16.Snow removal plan required to be submitted within 6 months of project
approval;snow must be stored on-site or hauled away.
17.Mechanical equipment is screened and designed to minimize noise
impacts to the surrounding neighborhood.
18.Street light replacement required for all existing lights affected by the
pick-up/drop-off areas and construction.
19.Public refuse containers are installed per Public Works standards.
20.Use of permeable pavers in the parking lot.
21.Use of grass instead of artificial turf for the playfield.
22.Tie in from Dewey Avenue to Family Focus parking lot.
23.Explore ways to further reduce the program and physical building in
light of the testimony received during the public hearing.
Second by Commissioner Halik.A roll call vote was taken,and the motion
carried,5-2.
Communications
A member of the public representing the business community in the 5th Ward supported
the school and urged the school to engage directly with the business community.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Arevalo seconded,and
the motion carried,7-0.
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Adjourned 10:10 PM.
The next meeting of the Evanston Land Use Commission is a Special Meeting to be
held on Wednesday,April 26,2023,at 7:00 PM,in the James C.Lytle Council
Chambers in the Lorraine H.Morton Civic Center.
Respectfully submitted,
Amy Ahner,AICP,Planning Consultant
Reviewed by,
Katie Ashbaugh,AICP,Planner
Meagan Jones,Neighborhood and Land Use Planner
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To:Evanston Mayor,City Manager,Council Members,Director of Community Development &Ms
Megan Jones;
District-65 owns 1528 Emerson,which is a valuable piece of property,but uses it for bus
parking/repairs (there is a small mechanic shop in lot).There is empty huge lot just across the
street.City of Evanston owns Fleetwood-Jourdain w/some land around it.I believe both have to
switch ownership in the deal,state ofart community center be built on 1528 Emerson w/empty
land across for parking,buses parkingl repairs should move to less valuable land west of Evanston.
Then state of art schoolbuilt instead of community center (that building needs lots of work,may
be even renovated &added to horizontally vertically,bulk of construction cost is in foundation,
brick has been standing for thousands of years...).We may not have neighborhood school but we
also don't have neighborhood open space w/playing fields.I have provided new site plan number
one;I i’;':1_“'=.:l M"?;‘gi‘_o):,'l‘_w.»l.I..‘i’:.‘jI;m.‘n -5:"c.q,,?:)">T;,y"/it’L:°«.?':.w'L7‘;.“{'>;_;:;;k;-.«'.-.'v«.\:/»'l'.,gt .“ln.'l‘l,;‘.V.:’f",ln‘‘ii iv.’,"“-53'
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Please see how much injustices done toward residences on Ashland side compared to
Dewey side:light,view,traffic,loading dock,refuse area,parking,parents drop off...It is like some
people are punishing us.Don't deny us this last request that instead of L shape make school T
shape as in site plan number two.National standard size of biggest play field for youth is 6,750 sq
ft,proposal is 35,800 sq ft.Older players tend to kickyounger ones out unintentionally.Rather
than building huge field to be used by everybody,it is preferable to have little smaller field for
students/youths where they are free to play on evenings weekends.Establishing small play field
by Ashland would make a protected play field for k—2students for same reason above,while
provide us w/little better lighting.It would allow disabled faster access to inside building during
bad weathers.Building along Simpson due to street being wider,commercial on first floor w/
higher ceiling &architectural code requiring commercial buildings to have mechanical light/
ventilation suffer much less than us.
Julie Banaei ,Property Owner
\7.EawLa,a
2025 Ashland Ave.,Evanston
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Page 22 of 63
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05/08/2023
48-O -23
AN ORDINANCE
Granting Major Variations to allow a K -8 Education Institution- Public
on Property Located at 2000 Simpson Street in the OS Open Space
District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines , 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipa l
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
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48-O -23
~2~
WHEREAS, Alex Lopez of Cordogan Clark Architects, is the architect for
the owner of the property comm only known as 2000 Simpson Street, legally described
herein (“Subject Property”), attached hereto and incorporated herein by reference as
Exhibit “A”; and
WHEREAS, Alex Lopez (“Applicant”), has petitioned the City Council of
the City of Evanston, for approval of a five Major Variations from of the Zoning
Ordinance (“Variations”) 1) Floor Area Ratio (FAR) of .62 where the maximum is 0.15,
2) Proposed height of 3 stories at 55 ft. where 2.5 stories or 35 ft. is maximum, 3) Open
parking location within the front yard, 4) Loading area located in the required front yard,
and 5) Loading area dimension (10 X 35) that is located within the drive aisle width of
the parking lot, in accordance with Section 6-3-8-10 of the Zoning Ordinance in order to
construct a three (3) story kindergarten through 8th grade, educational institution -
public with a playing field and 83 on-site parking spaces and on the Subject Property;
and
WHEREAS, following due and proper publication of notice in the Evanston
Review not less than fifteen (15) nor more than thirty (30) days prior thereto, and
following written notice to all property owners within 500 feet of the Subject Property,
and following the placement of signs on the Subject Property not less than ten (10) days
prior thereto, the Evanston Land Use Commission (“LUC”) conducted a public hearing
on April 19, 2023 regarding case no. 23ZMJV-0022 to consider the requested Variations
at which the Applicant presented evidence, testimony, and exhibits in support of the
Variations, and at which 14 persons appeared and provided public comment, and 15
comments were received and distributed to the members of the LUC prior to the public
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hearing; and
WHEREAS, after having considered the evidence presented, including the
exhibits and materials submitted, and public testimony provided, the LUC found that:
A. The requested Variations will not have a substantial adverse impact on the
use, enjoyment, or property values of adjoining properties. The added
conditions lessen the impact of the Variations.
B. The requested Variations are in keeping with the intent of the Zoning
Ordinance. The Zoning Ordinance includes schools and there has been a
long discussion about a neighborhood school within the 5th Ward. The
open space is currently zoned to be built upon with an educational building
C. The alleged hardship or practical difficulty is peculiar to the property. The
open space district has a low build by right which is a practical difficulty,
meeting this standard.
D. The property owner would suffer a particular hardship or practical difficulty
as distinguished from a mere inconvenience if the strict letter of the
regulations were to be carried out. Looking at the parking, FAR, and two
front yards, the strict letter of the regulations could not be carried out to
build a school and so the standard is met.
E. The purpose of the Variations is not based exclusively upon a desire to
extract additional income from the property, or while the granting of the
variation will result in additional income to the applicant and while the
applicant for the variation may not have demonstrated that the application
is not based exclusively upon a desire to extract additional income from
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the property, the Land Use Commission or the City Council, depending on
final jurisdiction under Section 6-3-8-2 of the City Code, has found that
public benefits to the surrounding neighborhood and the City as a whole
will be derived from approval of the variation, that include, but are not
limited to, any of the standards of Section 6-3-6-3 of this Chapter of the
City Code. The goal of building a school is not to gain additional income,
but to provide a specific public benefit of education, and so the standard is
met.
F. The alleged difficulty or hardship has not been created by any person
having an interest in the property. The property has been in district 65
ownership for years and the standard is met.
G. The requested Variations require the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council
regarding said Variation. The applicant has made several program and
building reductions, investigated parking alternatives, and including the
additional recommended conditions better meets the standard.
WHEREAS, after making its findings as set forth herein, the LUC
recommended approval of the requested Variations pursuant to Sections 6 -3-8-10 and
6-3-8-12 of the Zoning Ordinance by a vote of five (5) “yes” votes and two (2) “no” votes
with two (2) absent to the Planning and Development Committee (“P & D Committee”)
of the City Council; and
WHEREAS, on April 28, 2023, the applicant submitted revised
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development plans (Exhibit B) to reflect amendments recommended by staff and the
Land Use Commission
WHEREAS, on May 8, 2023, the P & D Committee held a meeting in
compliance with the Illinois Open Meetings Act, received input from the public, carefully
considered the findings and recommendation for approval with conditions by the LUC in
case no. 23ZMJV-0022 as outlined herein, concurred with said findings and
recommended approval of the requested Variations to the City Council; and
WHEREAS, at its meetings on May 8, 2023 and May 22, 2023, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
considered the aforementioned findings of fact, as amended and outlined herein, and
finds it appropriate to grant the Variations as recommended by the LUC and the P & D
Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact -finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinanc e, the
City Council hereby approves the Major Variations, as applied for in zoning case no.
23ZMJV-0022 as follows:
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1. Floor Area Ratio (FAR) of .62 where the maximum is 0.15.
2. Proposed height of 3 stories at 55 ft. where 2.5 stories or 35 ft. is maximum .
3. Open parking location within the front yard.
4. Loading area located in the required front yard.
5. Loading area dimension (10 X 35) that is located within the drive aisle width
of the parking lot.
SECTION 3: Pursuant to Subsection 6-3-8-14 of the Code, the City
Council hereby imposes the following conditions on the aforementioned zoning relief
granted hereby, being Major Variations listed above as requested under zoning case
no. 23ZMJV-0022, which may be amended by future ordinance(s), and violation of any
of which shall constitute grounds for penalties or revocation of said Major Variations
pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
1. A Construction Management Plan is required prior to construction to
include how restoration of adjacent properties will be accomplished as a
result of proposed construction activities.
2. Building plans submitted to the state for review shall also be submitted to
the City for alignment with the approved Variations .
3. A Waste Management Plan is required prior to completion of the school’s
construction.
4. A Pedestrian and Traffic Circulation Plan shall be provided within 3
months of approval of the project. This plan will be evaluated, amended,
and submitted to the City, as necessary, by the School District to address
impacts to the neighborhood. Plan should include the following:
a. Recommendations included within the Traffic Study provided by
KLOA
b. Confirmation and City approval of any proposed street closures for
pick-up/drop-off times (Ashland Ave, Dewey Ave, etc.)
c. Confirmation and City approval of any temporary one-way street
designations for streets bordering the site during pick-up/drop-off
times
d. Use of crossing guards or other staff to direct traffic
5. A robust educational Active Transportation Safety Initiative for students
shall be developed to raise student and parent awareness regarding safe
pedestrian and bicyclist behaviors. This program should not only teach
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safety principles but also encourage active transportation through the use
of challenges and goal setting. The curriculum and plan shall be
submitted for approval at least six months prior to the project completion.
6. Additional parking alternatives should be pursued to support the City’s
CARP goals. Items to consider:
a. The School District could consider increasing incentives to further
promote staffers commuting via CTA, Metra and ride share. As
stated above, the District has an existing program that enables staff
to put money towards transit cards to encourage use of public
transit.
b. District 65 should regulate their parking lot via a permit program
either virtual permit (license plate based) or stickered. This would
allow correlation with a transit program. The District intends to
regulate parking for teachers in this manner.
c. Work with the City to utilize additional parking spaces within the
Ecology Center or Civic Center parking lots.
d. Parallel parking spaces on Ashland should be very short -term
parking. This will allow residents and visitors to use the spaces. A 1
Hour max limit would be our suggestion. In addition, the spaces can
disallow parking during certain hours of the day, example: “no
parking between 7am -9am / 2pm-4pm Mon-Fri.
7. Should the surrounding community implement residential parking districts
(permit parking) in the future, school staff will not be granted residential
parking district permits.
8. The Applicant may be required to contract at their own expense with a
traffic consultant to study pedestrian and traffic circulation over time and
make necessary revisions to the pedestrian and traffic circulation and
parking plan if the City identifies pedestrian and/or traffic issues with the
development at any time in the future.
9. A Shared Use Agreement is required for City access to the required
parking for Fleetwood-Jourdain and the playfield. Signage may be
required to designate Fleetwood-Jourdain parking.
10. An easement agreement must be negotiated and approved by the City
Council for the City to access the Fleetwood Jourdain maintenance drive
on the west side of the parking lot.
11. A pedestrian path must be established through the parking lot.
12. A rodent control plan designed by a certified operator is provided before,
during and after construction.
13. Snow removal plan required to be submitted within 6 months of project
approval; snow must be stored on-site or hauled away.
14. Mechanical equipment is screened and designed to minimize noise
impacts to the surrounding neighborhood.
15. Street light replacement required for all existing lights affected by the pick -
up/drop-off areas and construction.
16. Public refuse containers are installed per Public Works standards.
17. Use of grass instead of artificial turf for the playfield.
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18. The Applicant shall, at their cost, record a certified copy of this ordinance,
including all Exhibits attached hereto, with the Cook County Recorde r of
Deeds, and provide proof of such recordation to the City prior to issuance
of a final Certificate of Occupancy.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: The City Council may, for good cause shown, waive or
modify any conditions set forth in this Ordinance without requiring that the matter return
for public hearing.
SECTION 6: The building permit plans and subsequent construction shall
be consistent with the approvals granted herein, provided that all conditions set forth
hereinabove have been met and that the requested construction complies with all other
applicable laws and ordinances. This grant of the approvals shall expire and become
null and void twenty-four (24) months from the date of passage of this Ordinance unless
a building permit to begin construction per this Ordinance is applied for wit hin said
twenty-four (24)-month time period and construction is continuously and vigorously
pursued provided, however, the City Council, by motion, may extend the period during
which permit application, construction, and completion shall take place.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: This ordinance shall be in full force and effect from and after
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its passage, approval, and publication in the manner provided by law.
SECTION 9: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 10: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence a s
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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EXHIBIT A
LEGAL DESCRIPTION
Lot 3 in Foster Field Resubdivision of part of the Northwest ¼ of the Northeast ¼ of
Section 13, Township 14 North, Range 13 East of the Third Principal Meridian in Cook
County, Illinois, according to the Plat thereof recorded June 13, 1983 as document
26640069.
Address: 2000 Simpson Street
PIN: 10-13-201-028-0000
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EXHIBIT B
DEVELOPMENT PLAN
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Parks and Recreation Board
Subject: Resolution 32-R-23, designating that portion of Main Street, Between
Pitner Avenue and Grey Avenue with the Honorary Street Name Sign,
“Geraldine Pace Way”
Date: May 8, 2023
Recommended Action:
Staff and the Human Services Committee recommend the adoption of Resolution 32 -R-23,
designating that portion of Main Street, Between Pitner Avenue and Grey Avenue, with the
Honorary Street Name Sign, “Geraldine Pace Way.”
Funding Source:
The approximate total cost to create three street name signs is $200. Funds for the honorary
street name sign program are budgeted in the Public Works Agency, Public Service Bureau -
Traffic Operations' materials fund (Account 100.40.4520.65115), which has a fiscal year 2023
budget of $58,000 and a year-to-date balance of $30,000.
Council Action:
For Action
Summary:
The Honorary Street Name Sign program was established in 1996 to allow citizens the
opportunity to honor individuals or groups that have contributed greatly to the City of Evanston
through cultural, historical, or humanitarian acts.
The program is administered by the Parks and Recreation Board through the Parks and
Recreation Department. The request for an honorary street name sign designation has to
originate with a Councilmember, and each Councilmember may have one honorary designation
approved each year.
HS1.Page 549 of 629
If approved, three street name signs will be made. One sign is installed at each end of the
designated one-block area, and the third sign is given to the honoree. Honorary street name
signs are displayed for a period of ten years and then removed.
On April 20, 2023, the Parks and Recreation Board reviewed the honorary street name sign
application submitted by Councilmember Krissie Harris and Mr. and Stephen Vick and
recommended approval.
Legislative History:
The Human Services Committee reviewed resolution 32-R-23 during its meeting on May 1,
2023, and recommended the adoption of the resolution to the City Council.
Attachments:
Resolution 32-R-23
Honorary St Name Sign Application
Page 2 of 9
HS1.Page 550 of 629
4/24/2023
32-R-23
A RESOLUTION
Designating that Portion of Main Street, Between Pitner Avenue and
Grey Avenue with the
Honorary Street Name Sign, “Geraldine Pace Way”
WHEREAS, Geraldine Pace has been an early childhood educator with
the Infant Welfare Society of Evanston for forty-eight (48) years, having an
immeasurable impact on generations of Evanstonians touched by her work, care, and
compassion; and
WHEREAS, Ms. Pace began working for the Infant Welfare Society, one
of the City’s oldest not-for-profit organizations, in 1975 as a young teacher and was one
of the first to implement the Early Head Start curriculum as an anti-poverty initiative and
parent and family engagement program; and
WHEREAS, Ms. Pace has given social, educational, and emotional
support to hundreds of families spanning three generations of Evanston residents, going
above and beyond in her commitment to the Evanston community and epitomizing what
an early childhood educator should be; and
WHEREAS, Ms. Pace has been a dedicated and invaluable member of
the Infant Welfare Society of Evanston and the Evanston community, supporting and
raising generations of families through her hard work and support; and
WHEREAS, Ms. Pace has demonstrated an admirable commitment and
connection to the Evanston Community throughout her life.
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32-R-23
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: On behalf of the entire citizenry of the City of Evanston, the
City Council hereby expresses appreciation for Geraldine Pace by designating that
portion of Main Street, between Pitner Avenue and Grey Avenue with the Honorary
Street Name Sign, “Geraldine Pace Way.”
SECTION 3: This Resolution 32-R-23 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
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March 31st, 2023
This letter is being written on behalf of Geraldine “Geri” Pace and the amazing commitment and
contribution she has made not only to the Infant Welfare Society but to the entire community and City
of Evanston. Geri has given Forty-Eight years of her life as a teacher, educator, caretaker, nurturer and
friend to our organization and our City’s residents. She has served three generations of families that
have come through our doors.
Most of our families, from the beginning of our operations in 1913, have been low income, high
needs families and children. Many of our families are struggling with poverty, housing insecurity, food
instability, low wages as well as mental health and other physical and emotional challenges. Teachers
such as Geri provide safe, stable, caring and loving support for these families to ensure that their
children are developing socially and emotionally, beginning language acquisition and improving fine and
gross motor skills.
The rigors of being an early Childhood teacher are very demanding. It is incredible to think that Geri
has been teaching for 48 years and has stayed with our organization the entire time of her long and
impactful education career.
On behalf of the IWSE Board of Directors and myself, the current Executive Director, we thank Geri
Pace and hope the City of Evanston will recognize her achievements and accomplishments in the field of
Early Childhood Education.
Sincerely,
Stephen M. Vick
Stephen M. Vick, MA
Executive Director, IWSE
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City of Evanston
Honorary Street Name Sign Application Form
PURPOSE OF PROGRAM: The Honorary Street Name Sign program was established to allow
citizens the opportunity to honor people who have contributed greatly to the City of Evanston
through cultural, historic, or humanitarian acts. Request for an honorary designation has to
originate with an Alderman and each Alderman may have one honorary designation approved
each year. Honorary street name signs are displayed for a period of ten-years and the portion
of a street so designated is one block long. The program is administered by the Parks and
Recreation Board through the Parks and Recreation Department. Final approval is granted by
the Evanston City Council.
PLEASE FILL OUT THE APPLICATION BELOW:
NAME OF HONOREE: Geraldine Pace Way
PROPER STREET NAME:
PLEASE CHECK ALL THAT APPLY, AND GIVE A BRIEF EXPLANATION FOR EACH OF THE
APPLICABLE CRITERIA. A STREET CAN BE NAMED FOR AN INDIVIDUAL, OR
GROUP/DESIGNATION.
__X_CULTURAL IMPACT TO CITY: When I think of culture I think of community and the
people that make up that community. There is no greater asset to the strength of culture then
nurturing and supporting members of a community. The Infant Welfare Society of Evanston
(IWSE) has always served the most underserved in our community. We have provided
resources and services to predominantly low income Black and Brown families of Evanston. As
an African-American woman, Gerarldine “Geri” Pace has served her community and culture and
provided the most critical of supports. These are the building blocks to family and familial
success. This is cultural impact at its highest level.
Parks and Recreation Department
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.448.4311
TTY 847.866.5095
www.cityofevanston.org
(as it would appear on the street sign)
Main St.
INTERSECTING STREETS AT EACH END OF THE ONE BLOCK AREA:
Main St. between Pitner Ave and Grey Ave
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_X__ HISTORICAL IMPACT TO CITY: Geri Pace has been an early childhood educator
with Infant Welfare Society of Evanston for 48 years. This is a tremendous career of impact
spanning 3 generations of Evanstonians touched by her work, care and compassion. The Infant
Welfare Society of Evanston is one of the oldest not-for-profits in the city being founded in 1913.
Baby Toddler Nursey was one of five licensed 0-3 Early Childhood Centers in the Country and
the 1st in Illinois in 1971. Geri began working for IWSE in 1975 as young teacher. This has a
tremendous historical significance as she was one of the first to implement the Early Head Start
curriculum initiated by the Federal Government as an anti-poverty initiative and parent and
family engagement program.
_X__HUMANITARIAN EFFORTS: Geri Pace has given 48 years of social, educational and
emotional support to 100’s of families spanning 3 generations of Evanston residents. As a
humanitarian there is nothing more critical then helping mothers and fathers to raise their
children, walk alongside them and help to build the foundation of education for their future
learning. Giving back and giving to family and community is what has been the cornerstone of
Geri’s 48 years. She is loving, caring, compassionate, attentive and always gives 100% to the
children and families she is working with. She has literally changed for the better, 100’s of lives
in our city and community.
_X__CLOSE ASSOCIATION WITH EVANSTON: Geri spent many years living and working in
Evanston and has been a solid foundation of what an employee and Early Childcare teacher
should be. She is not only connected to 100’s of families that she has served but the institutions
and organizations that wrap around and support those families.
_X__ DISTINGUISED CAREER BROUGHT TO THE CITY: 48 years working for one of
the oldest not-for-profits in the city of Evanston serving young children and their families is
definitely a major and distinguished historical career. The challenge of early Childhood teaching
demands many things, from compassion, energy, commitment, responding and dealing with
childhood trauma, family trauma and other stressors that make raising children incredibly
difficult. At times teachers provide the support, resources and shoulder to families and parents
when needed. Geri is one of those teachers that goes above and beyond in her commitment to
the community and each and every child she serves.
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__X_GEOGRAPHICAL RELATIONSHIP OF STREET TO FOCUS OF INTEREST
IWSE sits on the corner of Pitner and Main and has been here since 1971 or 50 years.
Our organization will be here for another 50 years and has no plans of moving from our current
location. The sign above Pitner Alley will demonstrate the connection and commitment that our
organization and staff have shown to this community. Having Geri Pace’s name there will be a
symbol and representation of what one person can do and achieve in their lifetime. Not awards
or fame, but a lifelong commitment to people, to families and to children.
Date:
(Councilmember)
PhoneApplicant’s Address:
Email:
Stephen VickSignature of Applicant: Date: 3/7/23
Phone2200 Main St.Applicant’s Address:
Email: stephenvick@iwse.org
Submit completed form to:
City of Evanston
Parks and Recreation Department
2100 Ridge Ave., Evanston, IL 60201
Fax: 847-448-8051
pbelcher@cityofevanston.org
__X__ A LIVING INDIVIDUAL (EXCLUSIVE OF CITY OF EVANSTON STAFF)
Signature of Applicant: Krissie Harris
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: Cara Pratt, Sustainabilty and Resilence Coordinator
CC: Brian Zimmerman, Solid Waste Coordinator
Subject: Ordinance 1-O-23, Amending the City Code and Creating Section 3-2-
22 “Retail Single Use Bag Tax and Plastic Bag Ban”
Date: May 8, 2023
Recommended Action:
The Human Services Committee recommends the adoption of Ordinance 1-O-23, Amending
the City Code and Creating Section 3-2-22, “Retail Single Use Bag Tax and Plastic Bag Ban.”
CARP:
Zero Waste
Council Action:
For Introduction
Summary:
Ordinance 1-O-23 Amending the City Code and Creating Section 3-2-22 "Retail Single Use
Bag Tax."
The City of Evanston Climate Action and Resilience Plan calls for the elimination of "petroleum-
based, single-use products through phasing out the use of single-use plastics by 2025." It
further recommends "require food service retailers to use biodegradable, compostable or
recyclable packaging (per City of Evanston recycling specifications)." The City of Evanston was
the first community in the State of Illinois to ban thin-film plastic bags at large retail stores.
However, the desired effect of that legislation has been circumvented by large retailers that
instead offer thicker film plastic bags, deemed to be "reusable." Several solutions to this
circumvention have been proposed over the course of 3 years, from Environment Board
discussions in 2020 to a referral from Councilmember Reid in late 2021, guidance from former
interim City Manager Gandurski, and community input.
The proposed ordinance includes the following four components:
HS2.Page 558 of 629
1-O-23, Amending the City Code and Creating Section 3-2-22, "Retail Single Use Bag Tax
and Plastic Bag Ban."
1. Single-Use Point-of-Sale Plastic Bag Ban
2. Pre-Checkout (Produce) Plastic Bag Ban
3. Paper point-of-sale bags must be made of at least forty percent (40%) post-
consumer recycled material
Scope: Communitywide
Exemptions: None
In-effect date: August 1st, 2023 communitywide
4. Bag Fee
Scope: Retailers 10,000 square feet or greater
Exemptions - people and establishments:
SNAP recipients, restaurants, non-chain
store organizations, retailers under 10,000
square feet
Exemptions - bag types:
Bags containing prescription drugs,
newspaper bags, pre-checkout (produce)
bags
Fee amount: $0.10
In-effect date: August 1st, 2023
Of each $0.10 fee, $0.05 is retained by the retailer, $0.03 is allocated to the Solid Waste Fund
for education, and $0.02 is allocated to the Health and Human Services Department for
enforcement.
Background:
City Staff have relied on the following sources that provide comprehensive shopping b ag
legislation lists by state and municipality. Please keep in mind that these sources are biased in
terms of their rationale for compiling these lists/maps, but the information itself is accurate:
• BAGLAWS, made possible by S.W Packaging
• Bag the Ban, a project of the American Recyclable Plastic Bag Alliance
• National List of Local Plastic Bag Ordinances, from Californians Against Waste
The staff has received information from the following local grocery retail establishments
regarding compostable produce bags:
• Jewel-Osco provides high-density polyethylene produce bags that are not compostable.
The Jewel-Osco Corporate Procurement Manager confirmed that it would take three
months or less to comply with an ordinance that required non -compostable plastic
produce bags.
• Trader Joe's already provides ASTM D6400-certified compostable produce bags.
Page 2 of 12
HS2.Page 559 of 629
• Valli Produce provides high-density polyethylene produce bags, and they could not
confirm how long it would take to comply with a compostable produce bag requirement.
• Whole Foods provides high-density polyethylene 100% pre-consumer recycled content
produce bags that are not compostable, but they offer ASTM D6400 certified
compostable produce bags at other locations.
Legislative History:
On July 28, 2014, the Evanston City Council approved Shopping Bag Ordinance 66-O-14,
which prohibited Evanston stores larger than 10,000 square feet from distributing point-of-sale
disposable plastic shopping bags. On October 8, 2020, the Environment Board discussed
revising Shopping Bag Ordinance 66-O-14, but the COVID-19 pandemic delayed progress.
Updates and revisions to the Shopping Bag Ordinance were discussed at the Environment
Board on May 12, 2022, and every subsequent meeting until a previous versi on was approved
on November 10, 2022. Updates to the Ordinance were also discussed at the Economic
Development Committee on May 31 and November 30 and at the Zero Waste Subcommittee
of the Environment Board on July 11, 2022. The Human Services Committee vo ted in support
of the Ordinance on December 5, 2022, and asked staff to draft amendments exempting SNAP
recipients from paying the tax and exempting gift bags from the tax. A motion to exempt bags
disbursed by restaurants failed.
Ordinance 1-O-23 was reviewed by the Human Services Committee on December 5, 2022, as
Ordinance 114-O-22 and was approved for forwarding to the City Council for adoption. At the
January 9, 2023 City Council meeting, Ordinance 1 -O-23 was referred back to Human
Services, and a majority of the Councilmembers present indicated a preference via a straw poll
to retain the scope of Ordinance 66 -O-14 for only businesses 10,000 square feet or greater,
excluding restaurants and non-chain stores; and reduce the tax from $0.15 to $0.10. On
February 6, 2023, Human Services tabled the discussion of Ordinance 1-O-23 until the April 3,
2023 meeting, which was rescheduled for April 17 and subsequently canceled. On May 1,
2023, the Human Services Committee unanimously passed Ordinance 1-O-23 as amended to
expand the plastic bag ban to the whole community.
Alternatives:
City Council could consider delaying the in-effect date for the communitywide plastic bag ban
to give the business community more time to adjust.
Attachments:
1-O-23 Creating Section 3-2-22 Single Use Bag Fee v5 (2)
Page 3 of 12
HS2.Page 560 of 629
1/9/23
1-O-23
AN ORDINANCE
Amending the City Code and Creating Section 3-2-22
“Retail Single Use Bag Tax and Plastic Bag Ban”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Evanston City Code of 2012, as amended, is hereby
amended to delete the following Chapter:
CHAPTER 25 - PLASTIC SHOPPING BAGS
8-25-1. - TITLE.
This Chapter shall be titled and referred to as the "Plastic Shopping Bag Ordinance."
8-25-2. - PURPOSE AND INTENT.
The purpose of this Chapter is to discourage the generation of waste in the form of
disposable plastic shopping bags by creating regulations to discourage and decrease
the use of disposable plastic shopping bags.
8-25-3. - DEFINITIONS.
For the purposes of this Chapter, the words and terms listed shall have the meanings
ascribed to them in this Section:
CHAIN STORE ORGANIZATION.1) Three (3) or more stores having
common ownership, or (2) any store,
regardless of ownership, that is part of a
franchise.
COMPOSTABLE PLASTIC BAG.Any bag that (1) when placed with other
biodegradable or decaying natural
Page 4 of 12
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1-O-23
~2~
materials will be broken down into simple
organic components by biological
processes, and (2) meets the current
American Society for Testing and
Materials (ASTM) D6400 Standard
Specification for Compostable Plastics,
and (3) has been certified as a
compostable product by the Biodegradable
Products Institute ("BPI"), as evidenced by
the presence on the bag of the BPI
Commercial Logo, indicating that the bag
is "commercially compostable" or
"compostable in an industrial composting
facility."
CUSTOMER.Any person purchasing goods from a store
DISPOSABLE PLASTIC SHOPPING
BAG(S).
Any bag made predominantly of plastic
derived from either petroleum or a
biologically based source, such as corn or
other plant sources, which is provided to a
customer at the point of sale. The term
"disposable plastic shopping bag" includes
(1) degradable plastic bags, and (2)
biodegradable plastic bags that are not
commercially compostable. The term
"disposable plastic shopping bag" does not
include (i) commercially compostable
plastic bags, (ii) reusable bags, (iii)
produce bags, or (iv) product bags. As
used in this definition: The term "produce
bag" or "product bag" means any bag
without handles used exclusively to carry
produce, meats or other food items to the
point of sale inside a store or to prevent
such food items from coming into direct
contact with other purchased items.
OPERATOR.The person in control of, or having the
responsibility for, the operation of a store,
which may include, but is not limited to, the
owner of the store.
POST-CONSUMER RECYLCED
MATERIAL.
A material that would otherwise be
destined for solid waste disposal, having
completed its intended end use and
product life cycle. The term "post-
consumer recycled material" does not
include materials and by-products
generated from, and commonly reused
Page 5 of 12
HS2.Page 562 of 629
1-O-23
~3~
within, an original manufacturing and
fabrication process.
RECYCLABLE.
Material that can be sorted, cleansed, and
reconstituted using available recycling
collection programs for the purpose of
using the altered form in the manufacture
of a new product. As used in this definition,
the term "recycling" does not include
burning, incinerating, converting or
otherwise thermally destroying solid waste.
RECYCLABLE PAPER BAG(S).A paper bag that meets all of the following
requirements: (1) contains no old growth
fiber; (2) is one hundred percent (100%)
recyclable overall and contains a minimum
of forty percent (40%) post-consumer
recycled material; (3) is capable of
composting, consistent with the timeline
and specifications of the American Society
for Testing and Materials (ASTM) D6400
Standard Specification for Compostable
Plastics; (4) is accepted for recycling in
curbside programs in the county; (5) has
printed on the bag the name of the
manufacturer, the location (country) where
the bag was manufactured, and the
percentage of post-consumer recycled
material used; and (6) displays the word
"Recyclable" in a highly visible manner on
the outside of the bag.
REUSABLE BAG.A bag with handles that is specifically
designed and manufactured for multiple
reuse and meets all of the following
requirements: (1) has a minimum lifetime
of one hundred twenty-five (125) uses
which, for purposes of this definition,
means the capability of carrying a
minimum of twenty-two (22) pounds one
hundred twenty-five (125) times over a
distance of at least one hundred seventy-
five (175) feet; (2) has a minimum volume
of fifteen (15) liters; (3) is machine
washable or is made from a material that
can be cleaned or disinfected; (4) does not
Page 6 of 12
HS2.Page 563 of 629
1-O-23
~4~
contain lead, cadmium, or any other heavy
metal in toxic amounts; (5) has printed on
the bag, or on a tag that is permanently
affixed to the bag, the name of the
manufacturer, the country where the bag
was manufactured, a statement that the
bag does not contain lead, cadmium, or
any other heavy metal in toxic amounts,
and the percentage of postconsumer
recycled material used, if any; and (6) if
made of plastic, is a minimum of at least
two and one-fourth (2.25) mils thick.
STORE.A retail establishment with a floor area
whose square footage exceeds ten
thousand (10,000) feet, other than an
establishment set forth in Section 8-25-4,
which sells perishable or non-perishable
goods, including but not limited to
establishments operating under the
following uses as defined in Section 6-18-
3: Commercial Shopping Center, Food
Store Establishment, Pawn Broker, Retail
Goods Establishment, or Retail Services
Establishment.
8-25-4. - EXEMPTIONS.
This Chapter shall not apply to (1) any dine-in or take-out restaurant, or (2) any store
that is not a chain store organization.
8-25-5. - DISPOSABLE PLASTIC SHOPPING BAGS PROHIBITED.
No store shall provide a disposable plastic shopping bag to any customer for the
purpose of enabling the customer to carry away goods from the point of sale.
8-25-6. - TYPES OF CARRYOUT BAGS REQUIRED.
Each operator shall provide reusable bags, recyclable paper bags or commercially
compostable plastic bags, or any combination thereof, to customers for the purpose of
enabling the customer to carry away goods from the point of sale. Provided, however,
that this Section shall not apply if the operator does not provide disposable plastic
shopping bags of any type to its customers.
8-25-7. - PERMITTED BAGS.
Page 7 of 12
HS2.Page 564 of 629
1-O-23
~5~
Nothing in this Chapter shall be construed to prohibit customers from using bags of
any type that the customer brings to the store for their own use or from carrying away
from the store goods that are not placed in a bag provided by the store.
8-25-8. - PENALTIES.
Any person who violates any provision of this Chapter shall be subject to a fine of one
hundred fifty dollars ($150.00) per each offense.
8-25-9. - ENFORCEMENT.
The City of Evanston Health Department and the City of Evanston Community
Development Department are authorized to enforce this section.
SECTION 2: The Evanston City Code of 2012, as amended, is hereby
amended to create the following Code section:
3-2-22. – RETAIL SINGLE USE BAG TAX.
3-2-22-1. – DEFINITIONS.
COMPOSTABLE BAG.Any bag that (1) when placed with
other biodegradable or decaying
natural materials will be broken
down into simple organic
components by biological
processes, and (2) meets the
current American Society for
Testing and Materials (ASTM)
D6400 Standard Specification for
Compostable Plastics, and (3) has
been certified as a compostable
product by the Biodegradable
Products Institute ("BPI"), as
evidenced by the presence on the
bag of the BPI Commercial Logo,
indicating that the bag is
"commercially compostable" or
"compostable in an industrial
composting facility."
CUSTOMER(S).Any person purchasing goods from
a retail establishment.
Page 8 of 12
HS2.Page 565 of 629
1-O-23
~6~
PRE-CHECKOUT BAG Any bag provided to a customer
before the point of sale that is
designed to protect an item from
damaging or contaminating other
items, or contains an unwrapped
food item such as produce
RECYCLABLE PAPER BAG.A paper bag that meets all of the
following requirements: (1) contains
no old growth fiber; (2) is one
hundred percent (100%) recyclable
overall and contains a minimum of
forty percent (40%) post-consumer
recycled material; (3) is capable of
composting, consistent with the
timeline and specifications of the
American Society for Testing and
Materials (ASTM) D6400 Standard
Specification for Compostable
Plastics; (4) is accepted for
recycling in curbside programs in
the City; (5) has printed on the bag
the name of the manufacturer, the
location (country) where the bag
was manufactured, and the
percentage of post-consumer
recycled material used; and (6)
displays the word "Recyclable" in a
highly visible manner on the outside
of the bag.
RETAIL ESTABLISHMENT.Any person who engages in the
business of selling tangible
personal property directly to
customers.
REUSABLE BAG.A bag with handles that is specifically
designed and manufactured for multiple
re-use and is sewn and made of cloth,
fiber, or other machine washable fabric.
SINGLE-USE POINT-OF-SALE BAG Any paper, plastic, or compostable bag
provided by a retail establishment to a
customer at the point of sale, pickup, or
delivery to carry purchased items. A
Page 9 of 12
HS2.Page 566 of 629
1-O-23
~7~
carryout single-use bag does not include:
A. A reusable bag
B. A pre-checkout bag
C. A bag provided by a pharmacist that
contains a prescription drug;
D. A newspaper bag;
STORE.A retail establishment with a floor
area whose square footage
exceeds ten thousand (10,000) feet,
other than an establishment set
forth in Section 8-25-4, which sells
perishable or non-perishable goods,
including but not limited to
establishments operating under the
following uses as defined in Section
6-18-3: Commercial Shopping
Center, Food Store Establishment,
Pawn Broker, Retail Goods
Establishment, or Retail Services
Establishment.
3-2-22-2. – TAX IMPOSED.
A. A fee in the amount of ten cents ($0.10) is levied and imposed on each customer
for each single-use point-of-sale bag that a non-restaurant chain retail
establishment exceeding ten thousand (10,000) square feet provides to a
customer.
B. Each retail establishment must collect the amount of the fee imposed pursuant to
this section when the customer makes any payment for goods in person, through
the internet, by telephone, by facsimile, or by any other means. The retail
establishment must hold the fees required to be collected under this section in
trust for the City until remitted as required by this section.
C. Each retail establishment may retain five cents ($0.05) from each ten cent
($0.10) fee that the store collects to cover the administrative expense of
collecting and remitting the fee to the City.
D. The ultimate incidence and liability for payment of the fee is to be borne by the
user.
Page 10 of 12
HS2.Page 567 of 629
1-O-23
~8~
E. The fee does not apply to bags that are used to carry items purchased pursuant
to the Supplemental Nutritional Assistance Program (“SNAP”), the Illinois LINK
card or a similar governmental food assistance program.
3-2-22-3. – PAYMENT AND COLLECTION.
A. On or before the 20
th of each month, each retail establishment must remit the full
amount of the fee collected for all single-use point-of-sale bags provided to a
customer during the previous month to the City, less the amount retained under
Section 3-2-22-3.
B. Each remittance must be accompanied by a report of all transactions subject to
the fee. The report must be on a form supplied by the City Manager or their
designee and must contain the number of bags supplied or provided to
customers, the amount of fee required by the section to be collected and any
other information required to assure that the required fee has been remitted to
the City.
C. If the retail establishment does not file a required report within the time required
by this section, the City Manager, or their designee, may estimate the amount of
fee due based on a reasonable projection.
D. The City Manager or their designee may send a notice of the estimated fee due
to the retail establishment’s last known address. The retail establishment must
pay the estimated fee within ten (10) days after the notice is sent.
E. Funds received by the City pursuant to this Section shall be deposited as follows:
a. Three cents ($0.03) per each ten cent ($0.10) bag tax shall be distributed
to the Solid Waste Fund.
b. Two cents ($0.02) per each ten cent ($0.10) bag tax shall be distributed to
the Health and Human Services Department for enforcement efforts.
3-2-22-4. – PENALTIES
Any person or retail establishment that violates any provision of the above sections shall
be subject to a fine of not less than one hundred dollars ($100.00) for each offense.
Each day that a violation continues shall constitute a separate and distinct offense. In
addition, the City Manager or their designee may revoke or suspend a retail
establishment's business license if it is determined the retail establishment has failed to
comply with the duties imposed under the above sections after notice. The suspension
or revocation of a license shall not release or discharge the retail establishment from its
liability to pay the fee or from any other penalties authorized by this section.
3-2-22-5. – SINGLE-USE-POINT-OF-SALE BAG BAN AND PAPER BAG
REQUIREMENTS.
Page 11 of 12
HS2.Page 568 of 629
1-O-23
~9~
There shall be a ban on plastic single-use point-of-sale bags and non-compostable pre-
checkout bags in all retail establishments starting August 1, 2023.
All paper single-use point-of-sale bags in all retail establishments must be recyclable
paper bags and made of at least forty percent (40%) post-consumer recycled content
starting August 1, 2023.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given
effect without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
June 1, 2023.
Introduced:_________________, 2023
Adopted:___________________, 2023
Approved:
__________________________,
2023
______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 12 of 12
HS2.Page 569 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: Alison Leipsiger, Policy Coordinator
Subject: Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance
Date: May 8, 2023
Recommended Action:
Councilmember Reid, Mayor Biss, the Human Services Committee, and staff recommend the
adoption of Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance.
Council Action:
For Introduction
Summary:
Fair workweek ordinances, often called "fair scheduling," provide workers in specific industries
advance notice of schedules and schedule changes, the right to rest between closing and
opening shifts, and the first opportunity to work additional shifts (as opposed to hiring new, part-
time employees).
Workers deserve healthy, predictable schedules, the opportunity to work, and the flexibility to
care for their families. Unpredictable schedules leave workers scrambling for childcare or
eldercare and otherwise create chaos in their lives. Additionally, last-minute cancellations leave
workers without the pay they depended on and the inability to take on a shift at a second (or
third) job they may need.
Notably, millions of workers are seeking additional hours at their current jobs but are not offered
additional shifts to keep them part-time and are unable to earn benefits. Others work closing
shifts just to turn around and open a few hours later, leaving little time for rest or sleep.
Evanston's Fair Workweek Ordinance 24-O-23 specifically:
• Requires employers to give workers 14 days' notice of their work schedule and
compensate workers if the schedule changes within the 14 -day window (called
"predictability pay")
• Requires compensation be paid for last-minute shift cancelations
• Requires that current part-time employees be offered shifts before an employer posts
additional part-time positions
HS3.Page 570 of 629
• Prevents "clopening' shifts—requiring a minimum of 11 hours between shifts so workers
can rest or sleep, or requires compensation for any hours worked fewer than 11 hours
between closing and opening
• Prevents retaliation for employees who make schedule requests and provide employees
the right to request a flexible working arrangement
• Provides other provisions such as notice and posting, penalties, retention of records,
provisions protecting victims of domestic violence, and more
• Applies to employers with 15 or more employees for all industries except Food Service
and Restaurants
• Food Service and Restaurants are covered when the employer has, globally, at least 30
locations and at least 200 employees in the aggregate
• Has an effective date of September 1, 2023
Industries covered in Ordinance 24-O-23 are;
• Building services
• Hospitality
• Food service and restaurants
• Retail
• Warehouse services
• Landscape services
• Manufacturing
Legislative History:
Ordinance 24-O-23 was tabled at the February 6, 2023, Human Services Committee meeting
and then tabled again at the March 6, 2023, until the May 1, 2023 meeting.
Ordinance 24-O-23 was amended at the May 1 Human Services Committee meeting to remove
childcare and nursing homes from covered industries under the ordinance.
Page 2 of 2
HS3.Page 571 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: Audrey Thompson, Parks & Recreation Director
CC: Tim Carter, Recreation Manager
Subject: Ordinance 27-O-23, Amending Portions of Title 7, Chapter 11, “City
Beaches and Boat Ramps” of the City Code
Date: May 8, 2023
Recommended Action:
Staff and the Human Services Committee recommend the adoption of Ordinance 27 -O-23
amending portions of Title 7, Chapter 11, “City Beaches and Boat Ramps” of the City Code.
City Manager Stowe recommends suspending the City Council rules for introduction and action
at the May 8, 2023, City Council meeting.
Council Action:
For Introduction and Action
Summary:
In January 2023, the Parks and Recreation Department staff thoroughly reviewed City Code
Title 7, Chapter 11, “City Beaches and Boat Ramps.” Staff is proposing minor updates and
changes to align with current operational practices at the lakefront.
At the Parks and Recreation Board meeting on February 16, 2023, staff discussed and
reviewed the proposed City Code changes with the Board. The proposed ordinance changes
received unanimous support to forward them to the Referrals Committee and Human Services
Committee.
Legislative History:
The Human Services Committee reviewed ordinance 27-O-23 at their meeting on May 1, 2023
and recommended adoption of the ordinance to the City Council.
Attachments:
Ordinance 27-O-23
HS4 Page 572 of 629
27-O-23
AN ORDINANCE
Amending Portions of Title 7, Chapter 11, “City Beaches and Boat
Ramps” of the City Code
WHEREAS, the Evanston City Council recently made changes pertaining
to the Evanston beaches including making them free for Evanston residents; and
WHEREAS, the following City Code updates several sections of the City
Code to reflect current practices at the beaches and boat ramps; and
WHEREAS, the City Council of the City of Evanston (the “City”)
determines that it is in the best interest of the City to make these updates to the City
Code.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 7, Chapter 11, Section 3 “Beach Tokens” of the
Evanston City Code of 2012, as amended, is hereby amended to read as follows:
7-11-3. – BEACH ADMISSION TOKENS.
Admission to the beaches named in Section 7-11-1 of this Chapter shall be by season
tokens passes or daily fees or passes. Such tokens or passes shall be obtainable at
offices designated by the Director of Parks/Forestry and Recreation or his/her designee;
tokens passes shall not be transferable; tokens passes shall be presented for admission
to the beaches.
SECTION 2: City Code Title 7, Chapter 11, Section 4 “Swimming Hours and
Beach Hours” of the Evanston City Code of 2012, as amended, is hereby amended to
read as follows:
7-11-4. - SWIMMING HOURS AND BEACH HOURS.
Page 2 of 5
HS4 Page 573 of 629
27-O-23
~2~
(A)Swimming Hours. When signs have been erected giving notice thereof, no
person shall enter the water from the City beaches except during the period
beginning at ten thirty o'clock (10:30) A.M. on the Saturday of Memorial Day
weekend first Saturday following the close of the regular school year for School
District 65, and ending as set forth below, subject to the exception set forth in
Subsection (C) of this Section.
Clark Street Beach 10:30 A.M. to 8:00 P.M. through July 31. 10:30 A.M. to
7:30 P.M. August 1 until and including Labor Day
Greenwood Street Beach 10:30 A.M. to 8:00 P.M. through July 31. 10:30 A.M. to
7:30 P.M. August 1 until and including Labor Day
Lee Street Beach 10:30 A.M. to 8:00 P.M. through July 31. 10:30 A.M. to
7:30 P.M. August 1 until and including Labor Day
Lighthouse Beach 10:30 A.M. to 8:00 P.M. through July 31. 10:30 A.M. to
7:30 P.M. August 1 until and including Labor Day
South Boulevard Beach 10:30 A.M. to 8:00 P.M. through July 31. 10:30 A.M. to
7:30 P.M. August 1 until and including Labor Day
(B) Beach Hours. No person shall use, occupy, play in, lounge about or loiter in any
beach or building or structure therein at times other than the hours of six o'clock
(6:00) A.M. to eleven o'clock (11:00) P.M. daily, except to fish from the north and
south walkways at the Church Street boat ramp from five o'clock (5:00) A.M. to
eleven o'clock (11:00) P.M. during the months of April, May, June, July, August,
September and October.
(C) Exceptions. The City Manager or his/her designee may, based upon existing
weather conditions and/or beach attendance, extend the aforementioned schedules
in Subsections (A) and (B) of this Section. Conversely, when weath er and/or
staffing capabilities negatively affect public safety, the City Manager or his/her
designee may decrease the scheduled hours, reduce the swimming area, or close
all beaches and beach facilities, including the dog beach, launch facilities, and the
beach office. In addition, the City Manager or his/her designee may set the annual
schedule for the beaches.
Page 3 of 5
HS4 Page 574 of 629
27-O-23
~3~
SECTION 3: City Code 7-11-7 “Regulations of City Boat Ramps, Boating
Activities” of the Evanston City Code of 2012, as amended, is hereby amende d to read
as follows:
(A) Permit Required. Season permits are required for launching motorized
craft from the Church Street boat ramp. Season or daily permits are
required for launching nonmotorized craft from the Church Street boat
ramp. Season or daily permi ts are required for launching from the
Dempster Street boat ramp.
(B) Boat Launching And Mooring.
1. Church Street Boat Ramps. Sailboats over fourteen feet (14') long
and all motorized watercraft (including personal watercraft) shall
launch only from this ramp. Launching shall occur only between five
o'clock (5:00) A.M. and eleven o'clock (11:00) P.M.
2. Dempster Street Launch Facility (Carry -In Ramp). Only sailboats
fourteen feet (14') long and under, which are not motorized, all carry -
in boats, and sailboards sha ll launch from this ramp only.
3. Nonpermit Holders. Permittees shall not provide access in any
manner to the boat ramps to nonpermit holders for the purpose of
launching any motorized watercraft, carry -in boat, sailboat, or
sailboard for which a permit has not been issued.
4. Mooring Of Boats. Boats are prohibited from mooring within three
hundred (300) yards of shore except where authorized.
(C) Motorized Watercraft Restrictions.
Overnight Docking. No overnight docking is permitted at the Church Street
boat ramp. Except for vessels owned or operated by the City of Evanston
and vessels performing emergency rescue operations.
SECTION 4: City Code 7-11-9-1 “Beach and Water Rescue Squad Designation”
of the Evanston City Code of 2012, as amended, is hereby amended to read as follows:
7-11-9-1. - BEACH AND WATER RESCUE SQUAD DESIGNATION.
The Director of Parks/Forestry and Recreation or his/her designee is hereby appointed
a member of the "beach and water rescue squad of the parks/forestry and recreation
department," defined as parks/forestry and recreation personnel who The Evanston Fire
Department shall provide immediate response to emergencies for first aid and rescue
purposes for swimmers, boaters, and the general public using the beaches.
Page 4 of 5
HS4 Page 575 of 629
27-O-23
~4~
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 5
HS4 Page 576 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: Ike Ogbo, Health & Human Services Director
Subject: Ordinance 47-O-23, Amending Title 8, Chapter 26 “Leaf Blowers”
Date: May 8, 2023
Recommended Action:
Councilmember Revelle, staff, and the Human Services Committee recommend the adoption
of Ordinance 47-O-23, Amending Title 8, Chapter 26, “Leaf Blowers” specifically the Permitted
Hours of Leaf Blower Use. Councilmember Revelle recommends suspending the City Council
rules for introduction and action at the May 8, 2023, City Council meeting.
Council Action:
For Introduction and Action
Summary:
The current time frame for leaf blower operations in Evanston is unrealistic for lan dscaping
companies. The Ordinance does not credibly or equitably align with the hours allowed for
construction companies despite electric leaf blowers being quieter than most construction tools.
The current ordinance allows leaf blower operation from Monday through Friday, 9am to 5pm,
Saturday from 9am- 4pm, and Sunday 12pm-4pm. City Code 9-5-20 ( C) permits construction
hours from 7am to 9pm on weekdays and 8am to 5pm on Saturdays.
Councilmember Revelle made a referral requesting to amend the current leaf blower ordinance
to allow leaf blower operations to start at 7am and end at 9pm on weekdays and 8am to 5pm
on Saturdays in order to correspond with the construction hours allowed by City Code. No
changes will be made to the allowable hours for Sunday lea f blower operations and will
continue to remain within the time frames of 12pm-4pm.
Current leaf blower enforcement and operations:
In an effort to assure compliance with leaf blower operations in Evanston, the Health and
Human Services Department redesigned such efforts to improve enforcement, education, and
response. Since the ban on gasoline/propane-powered leaf blowers, the Department has
received less than 40 complaints via 311 to date. A number of these complaints were reported
HS5.Page 577 of 629
by staff via 311 for tracking and enforcement purposes. Please see what strategies have been
implemented below:
•Hired an Environmental Health Staff to enforce the Leaf Blower Ordinance. The staff member
was hired in June 2022 and has issued more than three times the tickets for leaf blower
violations than the previous three years combined. Summons to administrative adjudication
and fines have also increased, resulting in more compliance with the ordinance.
•Staff is currently available after-hours, including weekends, to attend to leaf blower matters.
The Department established mechanisms for a response, including working with other field
staff, especially our Police Officers, to report findings via 311 for tracking, response, and
enforcement purposes.
•Sent reminders on a regular basis to all landscaping companies on the City’s list regarding the
ban of gasoline/propane-powered leaf blowers prior to the effective month of April 2023. These
messages have also been included in City e-newsletters for both landscapers and property
owners.
•Revamped the City leaf blower web page to include up-to-date information, including
landscaping companies that are registered with the City.
https://www.cityofevanston.org/Home/Components/News/News/5944/17
•Worked with the City’s Communications Office to create leaf blower pamphlets/postcards for
distribution in both English and Spanish (Attached)
•The Economic Development Office created and has provided entrepreneurship grants to
assist landscapers with the purchase of electric leaf blowers. All Evanston -based landscaping
companies are eligible for up to $3,000 for electric leaf blowers and/or accessory battery packs.
To be eligible, the business must be licensed/registered with the City. The Economic
Development staff informed all registered landscapers directly with this information when it was
approved last year. Additionally, staff included this information in several of the Economic
Development newsletters and the City e-news, which were also translated into Spanish. So far,
four landscaping companies have been approved and funded, while three companies are
pending review/documentation.
•Finally, to help with tracking down violators of the Ordinance in real-time, the Department is
employing patrol strategies, especially in the highest non -compliance areas. Attached to this
memo is a heat map (titled Leaf Blower Requests) with the highest areas of non-compliance
from 2021- now. Wards 3, 4, and 6 are indicated to have the most activity.
Legislative History:
The Human Services Committee reviewed ordinance 47 -O-23 during its meeting on May 1,
2023, and recommended the adoption of the ordinance to the City Council.
Attachments:
47-O-23 Amending Title 8, Chapter 26 Leaf Blowers
Leaf Blower Requests_2021 to April 2023 (1)
Page 2 of 8
HS5.Page 578 of 629
Leafblower postcard Spanish (1)
Leafblower_2023_ English (1)
Page 3 of 8
HS5.Page 579 of 629
5/8/23
47-O-23
AN ORDINANCE
Amending Title 8, Chapter 26 “Leaf Blowers”
WHEREAS, City Code, 8-26-6, allows leaf blower operation from Monday
through Friday, 9am to 5pm, Saturday from 9am- 4pm and Sunday, 12pm-4pm.; and
WHEREAS, City Code, 9-5-20 permits construction hours from 7am to
9pm on weekdays and 8am to 5pm on Saturdays; and
WHEREAS, City Code, 8-26-6 does not equitably align with the hours
allowed for construction companies despite electric leaf blowers being quieter than most
construction tools.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 8, Chapter 26 “Leaf Blowers” of the Evanston City
Code of 2012, as amended, is hereby amended to read as follows:
8-26-6 – PERMITTED HOURS OF LEAF BLOWER USE.
Permitted hours for the use of any leaf blower shall be as follows:
Monday through Friday 79:00 a.m. to 95:00 p.m.
Saturday 89:00 a.m. to 54:00 p.m.
Sunday 12:00 p.m. to 4:00 p.m.
Leaf blower usage is prohibited on all recognized City holidays.
Page 4 of 8
HS5.Page 580 of 629
47-O-23
~2~
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 5 of 8
HS5.Page 581 of 629
Page 6 of 8
HS5.Page 582 of 629
Rastrillar o soplar hojas en las calles es ilegal. Los infractores están sujetos a multas. Empresas de paisajismo
deben estar registradas en la Ciudad. Verifique el estado en cityofevanston.org/leafblower.
Para preguntas acerca de la ordenanza o para reportar una violación, por favor llame o envíe un texto al
847-448-4311. Para mayor comodidad, los residentes pueden marcar el 311 en Evanston.
¿Cuándo se puede usar
el soplador de hojas?
A partir del 1 de abril de 2023, se prohíbe el empleo
de los sopladores de hojas de gasolina y propano.
Los eléctricos se pueden usar todo el año en el
siguiente horario:
PERMITIDO
Lunes a viernes, de 9 a. m. a 5 p. m.
Sábado, de 9 a. m. a 4 p. m.
Domingo, desde el mediodía hasta las 4 p. m.
PROHIBIDO
Se prohíbe el empleo de los sopladores de hojas durante
los días festivos oficiales de la ciudad.
No se pueden usar generadores portátiles para alimentar
o recargar los sopladores de hojas.
Se prohíbe el empleo de los sopladores de hojas para
rociar pesticidas.
Page 7 of 8
HS5.Page 583 of 629
When is it ok to use a leaf blower?
Beginning April 1, 2023, the use of gasoline-
and propane-powered leaf blowers is prohibited.
Electric leaf blowers may be used year-round
during the following hours:
ALLOWED
Monday–Friday, 9am–5pm
Saturday, 9am–4pm
Sunday, noon–4pm
PROHIBITED
Leaf blowing is prohibited on recognized City holidays.
Portable generators may not be used to power or recharge
leaf blowers.
Using leaf blowers to spray pesticide is prohibited.
Raking or blowing leaves into the streets is illegal. Violators are subject to fines. Landscaping
companies must be registered with the City. Check status at cityofevanston.org/leafblower.
For questions about the ordinance or to report a violation, please call
or text 847-448-4311. For convenience, residents may dial 311 in Evanston.
Page 8 of 8
HS5.Page 584 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Economic Development Committee
From: Nathan Norman, Workforce Development Coordinator
Subject: ASPIRE - Evanston Community Healthcare Workforce Development
Program
Date: May 8, 2023
Recommended Action:
The Workforce Development Division and the Economic Development Committee recommend
the City Council approve a $200,000 allocation from the American Rescue Plan Act (ARPA)
for the proposed ASPIRE-Evanston Community Healthcare Workforce Development Program.
The funding would match a $200,000 investment proposed by both the Northshore University
Health System and the Finnegan Foundation. The funding will assist in the continuance of the
program for the next three years.
Funding Source:
Funding funds, (ARPA) Act Plan Rescue account the from be would American
170.99.1700.55251. As of April 24, 2023, there are $5,739,642 in unallocated ARPA funds.
Several items on the May 8, 2023, City Council agen da are proposed to be funded by ARPA
funds. A table showing the potential projects to be funded with the unallocated ARPA funds is
attached. This table also identifies the remaining three projects that received substantial
support during the March 13, 2023 discussion on the use of the remaining ARPA funds.
Council Action:
For Action
Summary:
Northshore is seeking a $200,000 investment from the City of Evanston ARPA allocation to
match NorthShore's proposed $200,000 investment. Attached is the operatin g agreement
between the City of Evanston and NorthShore University Health System.
In addition, the Finnegan Foundation has also proposed to match another $200,000 investment
in the ASPIRE program. The total $600,000 funding will help expand workforce training and
expose more Evanston residents, particularly young adults ages 18-30, who are unemployed,
underemployed, career robust to workforce, the seeking upscale to or exploration in
opportunities at Northshore Health System.
ED1 Page 585 of 629
The investment will assist in expanding the ASPIRE Evanston Community Healthcare
Workforce Development Program to develop a workforce pipeline and invest in students and
young adults within the Evanston community. ASPIRE is designed to support the exploration,
launch, and acceleration of healthcare careers (including clinical, technology, administrative,
and hospitality roles) by providing participants with the following:
• training,
• internships,
• certifications,
• tuition reimbursement, and
• credential obtainment.
The City of Evanston's Workforce Development Division currently manages the ASPIRE
program in collaboration with the Mayor's Employment Advisory Council (MEAC) and other
community partners and stakeholders.
Background:
NorthShore University Health System is an Evanston-based company with corporate
headquarters located at 1301 Central Street in addition to Evanston Hospital at 2650 Ridge.
NorthShore also has numerous affiliated doctor's groups and immediate care centers in
Evanston. Northshore Health System operates five additional hospitals in the region and
recently announced a merger with Edward-Elmhurst Health.
NorthShore's executive leadership has demonstrated a strong commitment to the urgent need
to develop a healthcare workforce pipeline that cultivates employment opportunities that
decrease labor force training deficiencies.
In addition, there are approximately 500 vacant job openings in the NorthShore system alone.
NorthShore has the goal of creating new opportunities for personal, professional, and economic
growth across its communities through the following initiatives:
• A career-building and job shadowing
• Student education and Internships
• Certification and degree programs
• Job training and career exploration
The expansion of the ASPIRE Community Workforce Development Program will accomplish
the following:
• Launch Healthcare Careers Juniors and graduating Seniors through career for
exploration opportunities, such as career fairs and job shadowing, included in f uture
phases of the program.
• Provide opportunities for Career acceleration through internships, certification
programs, and scholarships.
Page 2 of 27
ED1 Page 586 of 629
• Expand Healthcare Opportunities for the City of Evanston and the broader community,
ages 18-30 years old.
• Explore direct hire opportunities for Evanston residents seeking to upscale in the
workforce.
Legislative History:
The City Council approved the request for matching ARPA funding to support the ASPIRE
Community Workforce Development Program on February 14, 2022 .
The Economic Development Committee reviewed this item during their meeting on April 26,
2023, and voted unanimously to recommend this action to the City Council.
Attachments:
ARPA Fund Balance & Requests post 4_24_2023
NorthShore- Evanston Community Healthcare Workforce ASPIRE Agreement
ASPIRE Evanston Workforce Development Program Year One Impact
ASPIRE kpi
aspire committee
ASPIRE Metrics
Aspire PowerPoint
Page 3 of 27
ED1 Page 587 of 629
Potential Projects/Programs for Unallocated ARPA SLFRF
Estimated
Project/Program
Budgets
Council
Priorities
Evanston Thrives Business District Improvements $3,000,000 $3,000,000
New Affordable Housing Units HODC 33-Unit Project $1,500,000 $1,500,000
Addressing Health Inequities in Lower-income Neighborhoods $1,500,000 $1,500,000
Additional Capital Funding for Living Room $350,000
Additional Funding for Social Services/Mental Health Services $200,000
Funding Additional New Affordable Housing Units TBD
Whole & Free Foods Manufacturing Facility $550,000
Rebuilding Exchange Workforce Training Facility TBD
Small Business Assistance Program $2,000,000
Youth Violence Reduction Program TBD
ASPIRE Workforce Development $200,000
Guaranteed Income $1,000,000
Total Funding Requests:$10,300,000 $6,000,000
Total Unallocated Grant Funds $5,739,642 $5,739,642
ARPA Interest income $500,000 $500,000
Total Unallocated ARPA Funds $6,239,642 $6,239,642
Amount Over or Under Unallocated Funds Total -$4,060,358 $239,642
Items being considered at the May 8, 2023 City Council Meeting
Page 4 of 27
ED1 Page 588 of 629
NORTHSHORE UNIVERSITY HEALTHSYSTEM
ASPIRE
EVANSTON COMMUNITY HEALTHCARE WORKFORCE DEVELOPMENT PROGRAM
FUNDING AND OPERATING AGREEMENT
This funding and operating agreement (the “Agreement”)is entered into and effective this ____day of
January 2022 (the “Effective Date”)by and between NorthShore University Health System (“NorthShore”)
and the City of Evanston (the “City”)to memorialize the intent of the parties as it pertain to the Evanston
Community Healthcare Workforce Development Program (the “Program”).NorthShore and the City may
each be referred to as a “Party”or collectively as “Parties”throughout the Agreement.
I.Background:Diversity,Equity,and Inclusion are at the core of NorthShore’s vision to be an indispensable
health partner to all of the communities it serves.NorthShore is committed to accelerating
opportunity,inclusion,and health equity.NorthShore has the goal of creating new opportunities for
personal,professional,and economic growth across its communities through:A)career building and
pathways B)student education and internships C)certification and degree programs,and D)job
training.In furtherance of NorthShore’s goal,it has partnered with the City and other numerous
community groups to create the ASPIRE Working Group (the “Working Group”)consisting of more
than thirty (30)members from the partnering entities.To further support the efforts of the Working
Group and Northshore’s commitment to the Evanston community,NorthShore is committing two
hundred thousand dollars ($200,000)for the first year,to launch the ASPIRE Evanston Community
Healthcare Workforce Development Program to develop a workforce pipeline,to invest in students
and young adults within the Evanston community and provide them with opportunities to receive
training,internships,certifications,tuition reimbursement and other tactics to support the
exploration,launch and acceleration of healthcare careers by community members (including clinical,
technology,administrative and hospitality roles)(the “Purpose”).
II.Mission:The mission of this Agreement is to provide the funding,structure,support,and organization
necessary to achieve the Purpose through the Program.The Parties will work together towards the
common Purpose to meaningfully impact the Evanston community.In support of this mission,the
Parties will each have responsibility and accountability to reach the desired outcomes and act
prudently,honestly,in good faith and ethically as it relates to the performance of activities related to
the Program.
III.Governance and Oversight:In support of the Program,the Parties will form the Program Oversight and
Steering Committee (the “Committee”)which will meet regularly and utilize this Agreement as the
foundation to A)set policy,B)establish,review and refine progress toward the Program’s goals
through use of key performance indicators (“KPIs”),C)report out on Program outcomes,and D)if
applicable interview,select and recommend that the City hire necessary personnel.
Page 1 of 5
Page 5 of 27
ED1 Page 589 of 629
a.Committee Organization:The Committee will consist of no less than three and no more than five
individuals which will be appointed by agreement of NorthShore and the City who are also
participants of the Working Group.The initial membership shall include:i)one NorthShore
employee,ii)one Evanston Township High School employee,and iii)one City employee.
Committee members will not be paid or compensated with Program funds for their work on the
committee.Committee members may be removed at the behest of either Party,with a new
member being nominated and approved promptly thereafter.
b.Meeting Frequency:The Committee will meet as often as necessary to support the program but
no less frequently than once every other month.Additionally,the Committee will produce a
quarterly report,in a format of its own choosing,to be provided to the City and NorthShore to
update the Parties on the Programs progress and any challenges or support required to achieve
the Program objectives.
c.KPIs:The Committee will be responsible to determine final KPIs,measure baselines and set
appropriate targets.KPIs may include any meaningful metric,as determined by the Committee in
its sole discretion,but may also include:
i.Numbers of students reached through career exploration programs,NorthShore
internships,or outreach activities.
ii.Numbers of community members who receive education,training,certifications,or
employment by NorthShore.
d.Budget and Expenditures:The Committee will create,propose,and approve a budget that will
reflect the general guidance below and with the intent of maximizing the flow of funds back into
the community and in furtherance of the Purpose:
i.Staffing –The Parties agree that the Program will require a program coordinator and as
such the budget should account for staffing this role.Whether the role is part-time or
full-time and other role specific details are left to the discretion of the Committee.
ii.Scholarships –The Parties agree that NorthShore Funds will be used to fund scholarships
which may be spread across numerous programs including education,tuition
reimbursement and certification programs.The Committee will determine what
programs and how much to budget for each based upon achieving the greatest impact
for the community.
iii.Internships –The Parties agree that NorthShore Funds will be used to support internships
which should be reflected in the budget,the types and amounts being at the
Committee’s discretion.
iv.Miscellaneous Operating Expenses –The Parties agree that the Committee should budget
for varied operational expenses including but not limited to:marketing,transportation,
website development and maintenance,training,and other costs of operating the
Program.
IV.Funding and Accounting:
Page 6 of 27
ED1 Page 590 of 629
Page 2 of 5
a.NorthShore Funding –NorthShore will provide funds to the
City (“NorthShore Funds”)for use solely in support of the Program,as directed by the Committee
and subject to this Agreement and applicable law.For the first year of the Program,NorthShore shall
provide two hundred thousand dollars ($200,000).Additional funding and years are subject to
Program outcomes,funding availability and NorthShore’s discretion.
b.City of Evanston –The City,subject to approval of the City Council,will support the Program with
the use of federal funding,including but not limited to funds from the American Rescue Plan Act
(“ARPA”)up to and including the amounts provided by NorthShore.
c.Approved Expenses:The Committee shall be responsible for approving expenses.The City,as
recipient of NorthShore Funds,will maintain internal fiscal measures and safeguards to ensure
any funds received for the Program are appropriately used and distributed in a timely manner.
d.Records and Audit:The City as recipient of NorthShore Funds will maintain books and records
accounting for all expenditures for the Program in accordance with all applicable laws and
generally accepted accounting practices.The Committee shall support the City in tracking and
maintaining Program records.The City shall make available to NorthShore,upon request,all
books and records related to the Program and NorthShore Funds in order to audit and ensure
appropriate use of funds for the Program’s Purpose.
Pursuant to the Illinois Freedom of Information Act,5 ILCS 140/7(2),records in the possession of
others whom the City has contracted with to perform a governmental function are covered by
the Act and subject to disclosure within limited statutory timeframes (five (5)working days with
a possible five (5)working day extension).Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the Consultant ’s control,the
Consultant shall promptly provide all requested records to the City so that the City may comply
with the request within the required timeframe.The City and the Consultant shall cooperate to
determine what records are subject to such a request and whether or not any exemption to the
disclosure of such records or part thereof is applicable.Vendor shall indemnify and defend the
City from and against all claims arising from the City ’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential.Compliance by the City with an
opinion or a directive from the Illinois Public Access Counselor or the Attorney General under
FOIA,or with a decision or order of Court with jurisdiction over the City,shall not be a violation
of this Section.
V.Term:This Agreement goes into effect on the Effective Date,as defined above,and continues for one (1)
year.The Agreement may extended for additional one (1)year terms by mutual written agreement of
the Parties.
VI.General Provisions:
a.Compliance with Laws:The Parties both agree to comply with all applicable Federal,State,and
local,laws and regulations in performance of this Agreement.
b.Independent Relationship:At all times relevant to this Agreement,NorthShore and City will at all
times act and perform as an independent contractors.Nothing in this Agreement or among
Page 7 of 27
ED1 Page 591 of 629
Page 3 of 5
pursuits of the Program will be deemed to constitute the
Parties as joint employers,joint ventures or anything other than independent contractors.
VII.Pledge:
In executing this document on behalf of my organization,I hereby attest that I am duly authorized to
execute and commit to this Agreement.
Signature page to follow,which may be executed in multiple counterparts.
*Remainder of Page Intentionally Blank*
Page 8 of 27
ED1 Page 592 of 629
Page 4 of 5
Signatures:
NorthShore University Health
System
Name:Douglas Silverstein
Its:President of Evanston
Hospital
City of Evanston
Name:
Its:
Page 9 of 27
ED1 Page 593 of 629
Page 5 of 5
Page 10 of 27
ED1 Page 594 of 629
ASPIRE Evanston Workforce Development Program Impact
What is ASPIRE Evanston?
Workforce development is a collaboration between The City of Evanston,NorthShore University
HealthSystem and a number of other community organizations,all aligned to support career awareness,
career exploration,and lower barriers to attaining education and jobs in the healthcare industry.ASPIRE
Evanston is intentionally designed to support under resourced and under employed communities within
Evanston.
Key Partners
Programming Framework
Page 11 of 27
ED1 Page 595 of 629
2022 Impact
By the Numbers Testimonial
●330 Career Fair participants
●7 Job Shadows
●33 Summer Interns
●5 Hired @ NorthShore
●5 Scholarships @ Oakton College
Summer Interns by Ward &Zip:
●Ward 2 =3
●Ward 3 =3
●Ward 4 =3
●Ward 5 =7
●Ward 6 =1
●Ward 7 =1
●Ward 8 =5
●Ward 9 =5
●60076 =2
●60203 =3
Juritza E.
Vascular Lab and Cardiac Imaging Lab
“I gained a lot of confidence in how to
properly interact with patients.”
“My next step is going to community
college,joining an ultrasound program.And
from there,let ’s see what happens.”
2023 Growth &Expansion
Goals Support for Programming
●Expand programming to ages 18-30
●Integrate RiseKit Digital Career Portal
●15 Job Shadows
●60 Summer Interns
●5 City Summer Interns *new
●20 Fall Interns*new
●20 Scholarships
NorthShore is committing another $200K
Our Ask:
1.Your support to continue growing the
ASPIRE partnership
2.City of Evanston commitment for
additional $200K in ARPA funds
Also:
Finnegan Family Foundation will provide an
additional $200K contingent on the City of
Evanston’s additional $200K commitment
Page 12 of 27
ED1 Page 596 of 629
Page 13 of 27
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City of Evanston Workforce Development Divison
Programming - Job Shadowing $4,800
Programming - Summer Internships $175,650
Exploration $80,000
Career Fairs
Certifications/ Scholarships $162,500
Other $65,000
Program Operating Income $200k-COE / $200k-Northshore / $200k Finnegan Foundation
Programming - Job Shadowing
Programming - Summer Internships $133,378
Exploration $2,137
Career Fairs
Certifications/ Scholarships $6,250 6 Scholarships awarded
Other $51,286
Programming - Job Shadowing $4,800
Programming - Summer Internships $254,750
Engagement / Community Activities $17,800
Additional Costs $158,750
Need for further funding support
ASPIRE PROGRAM OPERATING BUDGET
Notes
Original Budget
Budget Total $487,950
Income $600,000
Expenses
2022 Expense Total $193,051
Remaining Budget Total $406,949
2023 Projection
2023 Projection Total $436,100
Remaining Budget Total (+/-)
Line items revised for 2023 Budget
-$29,151Page 14 of 27ED1Page 598 of 629
Program Budget: 2023 Forecast
Job Shadowing (HS Juniors and Seniors)$4,800
Summer Internships $254,750
Summer Intern Lunch N Learn Professional Development Sessions
$17,800
Explore ASPIRE Community Events
ASPIRE Promotional Materials
Evanston Community Foundation Scholarship Fund
$158,750
Oakton Scholarship Program
Program Coordinator
$436,100
Category Event/Program
Category
Cost Frequency Timeline Organization/Program Quantity Cost Timeframe 2023 Forecasted Cost Notes
Programming
Engagement
Additional Costs
Annual April City of Evanston 16 $300 5 days
Opportunity for High Schoolers in to
explore careers in healthcare by job
shadowing Northshore Staff
Recurring June - August
HS PT Intern (EWE)6 $15 7 weeks 30 hours per week (maxed at 7wks)
HS FT Intern (IKIT, EWE)35 $15 10 weeks 30 hours per week (maxed at 10wks)
18+ Community Member 14 $18 10 weeks 30 hours per week (maxed at 10wks)
55 $25 10 weeks Internship Business Polos
Recurring June - August
NorthShore
$10,000 Friday Group Lunch Catering
Recurring Ongoing $5,000 Event Collateral
Recurring N/A $5,000 Event/Program Swag Bags
Fall 2023 City of Evanston 10 $5,000
Evanston Residents 21+ will have
the opportutnity to receive a
continuing education scholarship
that will fund their credential
attaiment costs at $50,000 annually
contributed to ECF Action Fund.
Ongoing Oakton College 20 $2,500
Oakton Scholarship at $50,000
annual distribution. 6 Scholarships
have been awarded to date.
Recurring Summer 2022 City of Evanston 1 $65,000 2 years City of Evanston Employee
$4,800
$18,900
$157,500
$75,600
$2,750
$10,000
$5,000
$2,800
$50,000
$43,750
$65,000
Certifications
Scholarships
$436,100Page 15 of 27ED1Page 599 of 629
Category Event/Program Category Cost To Date Frequency Timeline Organization/Program Quantity Cost Timeframe Total Cost Balance Notes
Year 1
Job Shadowing
Internships
Exploration
Career Fairs
Certifications/Scholarships
Other
Job Shadowing Week $4,800
Job Shadowing (18-25 year olds)
Summer Internships $175,650
$77,921
$55,458
Digital Career Portal/Website
$80,000Marketing for Career Fairs
NorthShore Merch $2,137
Lunch & Learns
On the Spot Hiring Events
Scholarships for Internship Participants
$162,500
Wraparound Services
Oakton Scholarship Program $6,250
18-30 year old Employment
Tuition Reimbursement for NorthShore Evanston
Residents
Program Coordinator $65,000 $51,286
$487,950 $193,051
Re-occuring Mar-22 ETHS 8 $300 5 days $4,800 Spring 2022 and Fall 2022
TBD TBD City of Evanston Opportunity for 18-25 year old Evanston population that would
provide employment into NorthShore following completion
Re-occuring Summer 2022
Ikit Program 35 $15 10 weeks $133,650 25-27 hours/weekly
WE Program 14 $15 6 or 10 weeks $42,000 ~20 hours/weekly
One-time TBD
NorthShore
$50,000 $50,000 Intern & Designed or Developer within Evanston Community
Re-occuring TBD $15,000 $15,000 Event Collateral
Re-occuring May-22 $10,000 $10,000 Event/Program Gift bags
Re-occuring TBD
NorthShore
Re-occuring TBD
Re-occuring
Fall 2022 City of Evanston 25 $1,500 $37,500 Summer 2022 Interns
Summer 2022 City of Evanston $20,000 $20,000 Transportation, Breakfast & Lunch, Childcare etc.
Fall 2022 Oakton 25 $1,500 $37,500 FY22 Oakton Scholarship Program
TBD City of Evanston 25 $1,500 $37,500
TBD City of Evanston 20 $1,500 $30,000 Program ran by the City of Evanston
Re-occuring Summer 2022 City of Evanston 1 $65,000 2 years $65,000 City of Evanston Employee Page 16 of 27ED1Page 600 of 629
2022 Evanston IKIT Participants 2022 Evanston WE Participants 2023 iKIT Job Shadow Students
1 1 1
2 2 2
3 3 3
4 4 4
5 5 5
6 6 6
7 7 7
8 8 8
9 9 9
10 10 10
11 11 11
12 12 12
13 13 13
14 14 14
15 15 15
16 16
17
18
Jocelyn Maldonado Unique Green Malik McDonald
Lucia Mena Colleen Linehan Mariana Moreno Mendoza
Gabriela Ridings Paule e Esquivel Ruiz Kayla Simmons-hood
Fathia Fatai Ximena Garcia Rogelio Vega Bahena
Ariyana McGowan Kyla Phillips Brandon Rosemond
AndriadKirt Gopez Niko Balasis Monijesu Adeosun
Amneh Abd Alkareem Sidele Anyang Karen Rodriguez
Andrea Stephens Ashley Dean Mehari Tesfay
Joselyn Rodriguez Tyjuan Harris Zoubeida Sanda
Kha ja Kubra Phillip Boyd Ella Reyngold
Yusra Ansari Tahj Quire Ashveen Gill
Juritza Esteban Jordyn Sargeant Jayla Whi aker
Daniel Durango-Cohen Sam Seiler Malak Abdalkareem
Esmeralda Barrera Aiyana Johnson Nichole Valdez-Arauz
Biraj Thanet Sean Bernal Adja Cissokho
Finn Delmenico Bethany Olivier
Wendy Tiliano
John ChehabPage 17 of 27ED1Page 601 of 629
Metric Tracking
Program
Positioning and
Visibility KPIs
Defining
Logistics Goals
KPIs
Process
Efficiency KPIs
METRIC TOTALS
Dec/Jan February March April May June July August September October November December Totals
2 0 2
0 2
100 150 250
30 60 50
42 3 18
15
11
1
0
1
174 216 347 0 0 13 0 0 0 0 0 0 750
Total number of individuals referred to a
community partner
Number of individuals who completed
partnering professional development
programs
Number of conversions from Risekit
Number of conversions from Social
Media
Number of Indirect Outreach
Engagements
Number of Direct Outreach
Engagements
Number of Direct Outreach Conversions
Number of individuals who attended
community ASPIRE sessions
Total number of HS Students completing
career development opportunities
(internships, site tours, career
exploration, job shadowing week etc.)
with NorthShore.
Total number of 18+ Evanston Residents
completing career development
opportunities (internships, site tours,
career exploration, job shadowing week
etc.) with NorthShore.
Number of program participants who
gained employment after completing
ASPIRE Program.
Total number of community members
that received employment through
NorthShore.
Number of people impacted and financial
resources allocated by ward.
Total number of 18+ individuals that
completed an ASPIRE application
Total number of individuals offered an
internship compared to goal
Total number of NorthShore Working
Group Members
4
2
0
0
500
140
63
0
15
13 24
1
0
0
1
0
0Page 18 of 27ED1Page 602 of 629
ASPIRE Workforce Program Oversight Committee Members
●Samir Desai,NorthShore VP of Diversity Equity &Inclusion/People Strategy
●Tana Francellno,Workbase Learning Coordinator at ETHS;
●Nathan Norman,City of Evanston Workforce Development Manager
Page 19 of 27
ED1 Page 603 of 629
Target Audience
HS Students
Recent Graduates
Opportunities Provided
Job Shadowing: 7
Summer Internships: 33
NS Employment: 5
Scholarships
Oakton Healthcare Scholarship Program: 6
Community Involvement
Evanston WE
iKIT
Oakton College
Target Audience
HS Students
Recent Graduates
18+ Community
Individuals with varying abilities
Opportunities Provided
Job Shadowing: 15
Summer Internships: 65
Fall Internships: 20
Expand Direct Employment opportunities at
NorthShore
Scholarships
Oakton Healthcare Scholarship Program: 20
Community Involvement
Expand opportunities to Evanston community
members ages 18-30
OPERATING PLAN A S P I R E E v a n s t o n | S t r a t e g i c P l a n
2022 2023Page 20 of 27ED1Page 604 of 629
ASPIRE Evanston Workforce Development
Continued Support to Accelerate Impact
1
2023:
NorthShore is committing
another $200K
Our Ask:
1.Your support to
continue growing the
ASPIRE partnership
2.City of Evanston
commitment for
additional $200K in
ARPA funds
Also:
Finnegan Family
Foundation will provide
an additional $200K
contingent on the City of
Evanston’s $200K
commitmentPage 21 of 27ED1Page 605 of 629
ASPIRE Evanston Workforce Development
Partners
2Page 22 of 27ED1Page 606 of 629
ASPIRE Evanston Workforce Development
2022 Impact on Evanston Youth and Young Adults
3
330
participants in
Career Fairs
7
Job
Shadows
33
Summer
Interns
5
Hired @
NorthShore
5
Scholarships @
Oakton College
• Cyber Security
• Dental Clinic
• DE&I
• Finance
• Human Resources
• Physical Medicine & Rehab
• Laboratory
• Medical Group
• Medical Records
• Pharmacy
• Support Services
• Vascular & Cardiac Imaging Lab
Departments:Page 23 of 27ED1Page 607 of 629
ASPIRE Evanston Workforce Development
2022 – Impact by Ward & Zip
4
Ward / Zip Interns
Ward 2 3
Ward 3 3
Ward 4 3
Ward 5 7
Ward 6 1
Ward 7 1
Ward 8 5
Ward 9 5
60076 2
60203 3Page 24 of 27ED1Page 608 of 629
ASPIRE Evanston Workforce Development
2023 Accelerating Impact for Evanston Residents
5
330
participants in
Career Fairs
7
Job
Shadows
33
Summer
Interns
5
Hired @
NorthShore
5
Scholarships @
Oakton College
15 65
Summer
20
Fall
Integrate RiseKit PortalExpand to 18-30 year-olds
20Page 25 of 27ED1Page 609 of 629
ASPIRE | 2022 In Their Words (Next Steps)
6
Juritza E.
Vascular Lab and Cardiac Imaging Lab
Aiyana J.
Diversity, Equity & Inclusion Team
Colleen L.
Evanston Community Health Center MA
2022 Summer Intern Testimonials
“My next step is going to
community college, joining an
ultrasound program.And from
there, let’s see what happens.”
“What’s next for me is finishing
my senior year of high school
while working as a Staff
Support Tech at Evanston
Hospital. During that, I will also
be continuing my college search.”
“This upcoming year I’m going to
be a senior and I’m going to be
applying for nursing programs.
I hope that I can intern at
NorthShore again next
summer.”Page 26 of 27ED1Page 610 of 629
ASPIRE Evanston Workforce Development Program
7
https://jwp.io/s/cXXk0ixVPage 27 of 27ED1Page 611 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Manager
CC: Dave Stoneback, Deputy City Manager Sarah Flax, Community
Development Direcor
Subject: Whole & Free Foods Request for an ARPA Allocation of $550,000
Date: May 8, 2023
Recommended Action:
Whole and Free Food is seeking, with the recommendation of the Economic Development
Committee, an ARPA allocation of $550,000 to assist with the cost of completing leasehold
improvements for the Every Body Eats commercial/manufacturing kitchen at 626 Hartr ey
Avenue.
Funding Source:
Funding account funds, (ARPA) Act Plan Rescue American the from be would
170.99.1700.55251. As of April 24, 2023, there are $5,739,642 in unallocated ARPA funds.
Several items on the May 8, 2023, City Council agenda are proposed to be funded by ARPA
funds. A table showing the potential projects to be funded with the unallocated ARPA funds is
attached. This table also identifies the remaining three projects that received substantial
support during the March 13, 2023 discussion on the use of the remaining ARPA funds.
CARP:
N/A
Committee Action:
For Action
Summary:
• Evanstonian Trish Thomas, the founder of Whole & Free Foods, is finalizing plans with
an investor to acquire the 18,000-square-foot industrial building at 626 Hartrey for the
Every Body Eat manufacturing facility / commercial kitchen.
• The facility will be a certified allergy-free commercial kitchen producing the Every Body
Eat® allergy-free snack foods sold in Whole Foods Market and other retailers nationally.
ED2.Page 612 of 629
• The total project cost is $7 million, including $1.5 million in leasehold improvements to
accommodate approximately $3.5 million in commercial bakery equipment.
• Whole & Free Foods is seeking $550,000 to fill in a financial gap res ulting from the
increased cost of materials resulting from COVID-19 supply chain issues.
• The request for public assistance represents 8% of total project costs.
• Whole & Free Foods LLC is a women -owned and black-woman-led, certified WOSB &
WBENC company. Eighty employees (80%) are people of color disproportionately
impacted during the pandemic.
• A detailed presentation deck is attached.
Background
Founded in Evanston in 2020, Whole & Free Foods, now in Chicago, makes, markets, and
sells foods free from the top 14 allergens and corn. Their core customers, people with food
allergies and other medically-mandated diets, were disproportionately impacted during the
pandemic due to supply chain shortages of “free from” foods.
Whole & Free is trying to move back to Evanston into an 18,000-square-foot space at 626
Hartrey Avenue and is planning to use a combination of USDA and/or SBA loan program for
Food Production Facilities to renovate the facility and purchase $3.5M of equipment for the
new facility.
However, due to supply chain shortages and labor shortages, and infrastructure requirements
(sewer, water, electric, gas) for food production, the costs for the leasehold improvements to
the facility are coming in close to $2 million, which is higher than the origin al budget of
$750,000.
As they move towards three shifts, Whole & Free predicts creating more than 35 -50 new jobs,
all of which will include training, food handling certification, and technical training for many of
the employees. They are committed to prioritizing Evanston residents for the new job openings.
Project Location
Whole & Free is pursuing an industrial building at 626 Hartrey. The space within the Autobarn
facility is no longer an option.
Public Benefits
The public benefits of supporting the project include:
• 35 to 60 new jobs in Evanston, with a local hire commitment
• Every Body Eat is a woman-owned and minority-woman-led company with an
approximately 80% people of color team
• Increased property value from converting a warehouse space in disrepair into a state -
of-the-art baking facility
• The company intends to use its best efforts to make the facility zero-carbon, including
solar panels on the roof (pending a feasibility study)
• Training opportunities with linkages to the Mayors Employer Advisory Council (MEAC)
partners
Page 2 of 9
ED2.Page 613 of 629
• The company agrees to provide food/Consumer Packaged Good company-specific
mentoring and two annual food entrepreneurship events for other food entrepreneurs in
Evanston.
Project Funding
The sources and uses table on the page that follows summarizes the sources and uses of
funds. The requested $550,000 grant represents 8% of the total project cost.
Funding Sources
This project qualifies for ARPA. No other funding source exists to assist with the financial gap.
Staff proposes the Economic Development Committee and, ultimately, the City Council
consider reallocating $550,000 into the Negative Economic Impact ARPA category. The project
will employ low-income individuals. The company has committed to hiring minority and women
employees.
Legislative History:
Page 3 of 9
ED2.Page 614 of 629
The Economic Development Committee recommended approval of $550,000 on November 30,
2022, on a 6-2 vote.
Attachments:
LoopNet Listing for 626 Hartrey
ARPA Fund Balance & Requests post 4_24_2023
Page 4 of 9
ED2.Page 615 of 629
Brendan Green
8476988227
Jeff Harkensee
8476988216
626 Hartrey Ave
18,053 SF | Industrial Building | Evanston, IL | $1,950,000 ($108/SF)
EXECUTIVE SUMMARY
Features 2,000 SF of office space within the 18,053 SF
industrial building. Offices have recently been renovated,
lighting and windows have been upgraded. Conveniently
located within close proximity to downtown Evanston,
Chicago, and O'Hare International Airport.
Page 5 of 9
ED2.Page 616 of 629
PROPERT Y FACTS
Price $1,950,000 No. Stories 1
Price Per SF $108 Year Built 1953
Sale Type Owner User Tenancy Single
Property Type Industrial Parking Ratio 0.7/1,000 SF
Property Subtype Warehouse Clear Ceiling Height 16 FT
Building Class C No. Dock-High
Doors /Loading 1
Lot Size 0.81 AC No. Drive In / Grade-
Level Doors 2
Rentable Building Area 18,053 SF
BIKE SCORE ®
Ver y Bikeable (88)
Page 6 of 9
ED2.Page 617 of 629
TRANSPORTATION
COMMUTER RAIL
Evanston Main Street Station Commuter Rail (Union Pacific
Nor th Line)
5 min drive | 1.9 mi
Evanston Davis Street Station Commuter Rail (Union Pacific
Nor th Line)
6 min drive | 2.9 mi
AIRPORT
Chicago O'Hare International Airpor t
24 min drive | 13.4 mi
Chicago Midway International Airport
35 min drive | 19.4 mi
FREIGHT PORT
Port Milwaukee 93 min drive 75.0 mi
RAILROAD
CP-SCHILLER PARK -IL INTERMODAL FACILITY 23 min drive 13.6 mi
Page 7 of 9
ED2.Page 618 of 629
Listing ID: 26494175 Date Created: 8 /26 /2022 Last Updated: 4 /12 /2023
Address: 626 Hartrey Ave, Evanston, IL
PROPERT Y TAXES
Parcel Number
10-24-310-035-0000
Land Assessment
$123,949
Improvements Assessment
$94,801
Total Assessment
$218,750
ZONING
Zoning Code
I-1 (Industrial district)
MAP OF 626 HARTREY AVE EVANSTON, IL 60202
The LoopNet service and information provided therein, while believed to be accurate, are provided "as is". LoopNet disclaims
any and all representations, warranties, or guarantees of any kind.
Page 8 of 9
ED2.Page 619 of 629
Potential Projects/Programs for Unallocated ARPA SLFRF
Estimated
Project/Program
Budgets
Council
Priorities
Evanston Thrives Business District Improvements $3,000,000 $3,000,000
New Affordable Housing Units HODC 33-Unit Project $1,500,000 $1,500,000
Addressing Health Inequities in Lower-income Neighborhoods $1,500,000 $1,500,000
Additional Capital Funding for Living Room $350,000
Additional Funding for Social Services/Mental Health Services $200,000
Funding Additional New Affordable Housing Units TBD
Whole & Free Foods Manufacturing Facility $550,000
Rebuilding Exchange Workforce Training Facility TBD
Small Business Assistance Program $2,000,000
Youth Violence Reduction Program TBD
ASPIRE Workforce Development $200,000
Guaranteed Income $1,000,000
Total Funding Requests:$10,300,000 $6,000,000
Total Unallocated Grant Funds $5,739,642 $5,739,642
ARPA Interest income $500,000 $500,000
Total Unallocated ARPA Funds $6,239,642 $6,239,642
Amount Over or Under Unallocated Funds Total -$4,060,358 $239,642
Items being considered at the May 8, 2023 City Council Meeting
Page 9 of 9
ED2.Page 620 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Finance and Budget Committee
From: Clayton Black, Budget Manager
CC: Hitesh Desai, Chief Financial Officer
Subject: Ordinance 40-O-23 Authorizing the City of Evanston City Manager to
Reduce the Total Fiscal Year 2022 Budget by $34,438,897 to a New
Total of $325,994,623
Date: May 8, 2023
Recommended Action:
Staff and the Finance and Budget Committee recommend the City Council adopt Ordinance
40-O-23, authorizing the City of Evanston City Manager to reduce the total Fiscal Year 2022
budget by $34,438,897 to a new total of $325,994,623.
Council Action:
For Action
Summary:
On November 22, 2021, City Council adopted the FY 2022 budget for expenses totaling
$360,433,520. As of now, the City is reporting total expenses of $299,920,312 on an accounting
basis (GAAP basis), resulting in savings of $60,513,219. On a cash basis, the City is reporting
$305,152,252, resulting in a savings of $55,281,268. This difference in expenses is due to
accounting rules relating to capital assets, depreciation, vehicles, and debt service principal
payments.
It is required by State law for the City to adopt a budget amendment after the fiscal year has
been completed for funds that exceed specific budgeted expenses. As noted above, this does
not mean that the City exceeded the adopted 2022 budget in total; rather, the State law requires
an amendment to reconcile those specific fund expenses that did exceed what was predicted
and adopted in 2022.
State law also allows the City to adopt a budget amendment, reducing those funds where
spending is significantly less than the budgeted amount. Three such funds have been included
in this amendment, where actual expenditures are expected to be well below the budgeted
level.
FB1.Page 621 of 629
This proposed Ordinance 40-O-23 would result in a net decrease from the 2022 budgeted
amount of $34,438,897 to a new total budget number of $325,994,623. The summary below
details both those funds that require an increase and decrease and the attachment to the
ordinance shows budgeted and unaudited actual expenses for all funds, as well as those funds
included in the amendment.
Fund Summaries – Increase of $2,561,103
Sustainability Fund - $238,368
The City did not budget expenses in the Sustainability Fund in 2022, but a decision was made
during the fiscal year to pay for ComEd electricity out of the fund. In paying $238,368 for
electricity, the fund also received $504,992 in Infrastructure Maintenance Fee revenue that was
not budgeted.
Debt-Service Fund - $13,338
The Debt Service Fund is slightly over budget mainly because of fiscal agent fees. The fiscal
agent manages the payment of debt service due June and December 1 each year.
Howard-Ridge TIF Fund - $441,447
The Illinois Department of Transportation (IDOT) sent the City an invoice for the Howard Street
TIF project, which was not budgeted.
West Evanston TIF Fund - $333,521
The City used the available fund balance in the West Evanston TIF to purchase property at
1413-1425 Emerson Street and 1917-1925 Jackson Avenue, which had not been budgeted.
Dempster-Dodge TIF Fund - $7,958
Consulting services are projected to finish the year slightly over budget. The City Council
approved a contract with Interface Studio to conduct business district planning consulting
services. This was approved mid-year and was the result of attempts to assist with pandemic-
related economic recovery. The study was not anticipated during FY 2022 budget planning.
Special Service Area #6 - $862
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Special Service Area #7 - $7,094
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Special Service Area #8 - $962
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Special Service Area #9 - $18,856
Page 2 of 7
FB1.Page 622 of 629
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Five Fifth TIF Fund - $135,901
The City did not budget for any expenses in the Five Fifth TIF Fund but did incu r consulting
expenses allowable under TIF. The City Council approved a contract with Interface Studio to
conduct business district planning consulting services. This was approved mid -year and was
the result of attempts to assist with pandemic-related economic recovery. The study was not
anticipated during FY 2022 budget planning. Additionally, BH Suhr was hired to complete a
plat of survey/subdivision for the Civic Center property, and Cordogan Clark drafted concept
plans for Fleetwood Jourdain and the new fifth ward school.
Crown Community Center Maintenance Fund - $34,951
The Crown Community Center Maintenance Fund covered unbudgeted expenses for pump
modifications.
Solid Waste Fund - $206,189
An unbudgeted transfer of Waste Transfer Station funds was made to the Capital Improvement
Fund to reimburse the fund for capital expenses in the area of the Waste Transfer Station per
Resolution 50-R-22.
Fleet Services Fund - $235,024
The Fleet Services Fund went over a budget, given the impact of inflation on fuel prices, vehicle
parts, and tires.
Equipment Replacement Fund - $189,219
The City Council approved the purchase of a Fire Truck in 2022 using General Fund reserves.
These reserves were transferred to the Equipment Replacement Fund and then expended.
Insurance Fund - $697,413
The Insurance Fund went over budget due to higher than -budgeted settlement costs and
insurance premiums.
Fund Summaries – Decrease of $37,000,000
ARPA Fund - $20,000,000
The adopted 2022 budget included the full ARPA fund balance at the end of 2021, plus the
second payment from the US Treasury. Only $7.5 million was spent in 2022, and the total
budget can be reduced.
Affordable Housing Fund - $1,000,000
Funds were budgeted for the Housing Opportunity Development Corporation (HODC) Low-
Income Housing Tax Credit development, but approval was delayed until 2023.
Human Services Fund - $1,000,000
Page 3 of 7
FB1.Page 623 of 629
Community Grant Programs finished the year at $210,300 under budget. The Social Services
Committee will be recommending that the City Council utilize these funds in 2023 instead.
Additionally, due to various vacancies and ARPA paying for youth services staff salaries that
are working on the Violence Intervention Program, salaries and benefits will finish the year
under budget.
Water Fund - $15,000,000
Several Capital Improvement Projects in the Water Fund were started but not completed in
2022. The 2022 budget can be amended to reflect this lower amount.
Police Pension Fund
While the Police Pension Fund exceeded the budget by $498,234 in FY 2022, it has not been
included in this budget ordinance as the fund is independently managed by the Police Pension
Board. The City Council does not have the authority to approve expenditures out of this fund.
Legislative History:
Item was initially presented at the April 11, 2023, Finance and Budget Committee for approval.
Item was recommended to City Council by the committee. Item was presented for introduction
and approved at the April 24, 2023, City Council meeting. The corrected ordinance was placed
for action on the May 8, 2023, City Council agenda.
Attachments:
40-O-23 Ordinance
Page 4 of 7
FB1.Page 624 of 629
WHEREAS, a total budget decrease of thirty-seven million dollars ($37,000,000)
can be reduced from the following funds:
Fund
2022 Adopted
Budget
2022 Actual
Expenses
Budget to Actual
Variance Adjustment
178 SUSTAINABILITY FUND 0 238,368 (238,368) 238,368
210 SPECIAL SERVICE AREA (SSA) #9 575,000 593,856 (18,856) 18,856
320 DEBT SERVICE FUND 15,690,075 15,703,413 (13,338) 13,338
330 HOWARD-RIDGE TIF FUND 1,448,113 1,889,560 (441,447) 441,447
335 WEST EVANSTON TIF FUND 2,045,000 2,378,521 (333,521) 333,521
340 DEMPSTER-DODGE TIF FUND 173,833 181,791 (7,958) 7,958
350 SPECIAL SERVICE AREA (SSA) #6 221,000 221,862 (862) 862
355 SPECIAL SERVICE AREA (SSA) #7 140,000 147,094 (7,094) 7,094
360 SPECIAL SERVICE AREA (SSA) #8 60,200 61,162 (962) 962
365 FIVE FIFTH TIF FUND 0 135,901 (135,901) 135,901
417 CROWN COMMUNITY CTR MAINTENANCE 0 34,951 (34,951) 34,951
520 SOLID WASTE FUND 6,121,685 6,327,874 (206,189) 206,189
600 FLEET SERVICES FUND 3,311,128 3,546,151 (235,024) 235,024
601 EQUIPMENT REPLACEMENT FUND 2,750,000 2,939,219 (189,219) 189,219
605 INSURANCE FUND 19,956,351 20,653,764 (697,413) 697,413
Fund
2022 Adopted
Budget
2022 Actual
Expenses
Budget to Actual
Variance Adjustment
170 AMERICAN RESCUE PLAN 30,400,000 7,522,842 22,877,158 (20,000,000)
176 HUMAN SERVICES FUND 3,868,336 2,562,719 1,305,617 (1,000,000)
250 AFFORDABLE HOUSING FUND 2,505,625 540,780 1,964,845 (1,000,000)
510-513 WATER FUND 57,445,529 40,020,139 17,425,390 (15,000,000)
Page 5 of 7
04/11/2023
40-O-23
AN ORDINANCE
Authorizing the City of Evanston City Manager to Reduce the Total
Fiscal Year 2022 Budget by
$34,438,897, to a New Total of $325,994,623
WHEREAS, a total budget increase of two million, five hundred and sixty-one
thousand, one hundred and three dollars ($2,561,103) is required due to the
following funds:
Page 5 of 7
FB1.Page 625 of 629
40-O-23
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2022 budget be
reduced from three hundred and sixty million, four hundred and thirty-three thousand,
and five hundred and twenty dollars ($360,433,520) to three hundred twenty-five million,
nine hundred and ninety-four thousand, six hundred and twenty-three dollars
($325,994,623) as summarized in the document attached hereto and incorporated
herein as Exhibit A.
SECTION 3: That approval of this ordinance shall authorize the City
Manager to expend and/or encumber up to three hundred twenty-five million, nine
hundred and ninety-four thousand, six hundred and twenty-three dollars ($325,994,623)
for Fiscal Year 2022 for all Funds.
SECTION 4: That this Ordinance 40-O-23 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved to form:
_______________________________
Nicholas Cummings, Corporation Counsel
Page 6 of 7
.
Page 6 of 7
FB1.Page 626 of 629
40-O-23
~3~
Exhibit A.
Fund
2022 Adopted
Budget
2022 Actual
Expenses
Budget to Actual
Variance Adjustment
100 GENERAL FUND 117,890,983 116,632,537 1,258,446 0
170 AMERICAN RESCUE PLAN 30,400,000 7,522,842 22,877,158 (20,000,000)
175 GENERAL ASSISTANCE FUND 1,341,353 1,004,058 337,295 0
176 HUMAN SERVICES FUND 3,868,336 2,562,719 1,305,617 (1,000,000)
177 REPARATIONS FUND 400,000 272,499 127,501 0
178 SUSTAINABILITY FUND 0 238,368 (238,368)238,368
180 GOOD NEIGHBOR FUND 1,000,000 174,555 825,445 0
185 LIBRARY FUND 8,657,612 7,863,330 794,282 0
186 LIBRARY DEBT SERVICE FUND 506,625 504,988 1,637 0
187 LIBRARY CAPITAL IMPROVEMENT FD 680,000 173,737 506,263 0
200 MOTOR FUEL TAX FUND 5,343,987 4,401,563 942,424 0
205 EMERGENCY TELEPHONE (E911) FUND 1,720,546 1,649,923 70,622 0
210 SPECIAL SERVICE AREA (SSA) #9 575,000 593,856 (18,856)18,856
215 CDBG FUND 3,685,622 2,332,271 1,353,351 0
220 CDBG LOAN FUND 175,000 17,638 157,362 0
240 HOME FUND 571,746 360,412 211,333 0
250 AFFORDABLE HOUSING FUND 2,505,625 540,780 1,964,845 (1,000,000)
320 DEBT SERVICE FUND 15,690,075 15,703,413 (13,338)13,338
330 HOWARD-RIDGE TIF FUND 1,448,113 1,889,560 (441,447)441,447
335 WEST EVANSTON TIF FUND 2,045,000 2,378,521 (333,521)333,521
340 DEMPSTER-DODGE TIF FUND 173,833 181,791 (7,958)7,958
345 CHICAGO-MAIN TIF 1,609,763 418,529 1,191,235 0
350 SPECIAL SERVICE AREA (SSA) #6 221,000 221,862 (862)862
355 SPECIAL SERVICE AREA (SSA) #7 140,000 147,094 (7,094)7,094
360 SPECIAL SERVICE AREA (SSA) #8 60,200 61,162 (962)962
365 FIVE FIFTH TIF FUND 0 135,901 (135,901)135,901
415 CAPITAL IMPROVEMENTS FUND 16,455,000 12,645,451 3,809,549 0
416 CROWN CONSTRUCTION FUND 1,700,000 1,117,055 582,945 0
417 CROWN COMMUNITY CTR MAINTENANCE 0 34,951 (34,951)34,951
420 SPECIAL ASSESSMENT FUND 1,114,938 1,036,322 78,616 0
505 PARKING SYSTEM FUND 11,819,381 10,785,764 1,033,617 0
510-513 WATER FUND 57,445,529 40,020,139 17,425,390 (15,000,000)
515 SEWER FUND 11,391,356 10,294,847 1,096,509 0
520 SOLID WASTE FUND 6,121,685 6,327,874 (206,189)206,189
600 FLEET SERVICES FUND 3,311,128 3,546,151 (235,024)235,024
601 EQUIPMENT REPLACEMENT FUND 2,750,000 2,939,219 (189,219)189,219
605 INSURANCE FUND 19,956,351 20,653,764 (697,413)697,413
700 FIRE PENSION FUND 11,543,287 11,154,122 389,165 0
705 POLICE PENSION FUND 16,114,448 16,612,682 (498,234)0
TOTAL 360,433,520 305,152,252 55,281,268 (34,438,897)
Page 7 of 7
Page 7 of 7
FB1.Page 627 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of Appointments to Boards, Commissions, and Committees
Date: May 8, 2023
Recommended Action:
The Mayor recommends City Council approval of the appointments of the following members
to the vacancies and terms of the Boards, Commissions, and Committees indicated below.
Council Action:
For Action
Summary:
Appointments:
Environment Board - 3-year term
Matt Oliver
Paula Scholl
Katarina Topalov
Five-Fifths TIF Advisory Committee - No term
Dwayne MacEwen
Heather Bublick
Scott Mangum
Virna Garcia
Michael Dykes
Nichole Pinkard
Attachments:
Approval of Appointment and Reappointment to Boards, Comm issions,and Committees -
Attachment - Pdf
AP1.Page 628 of 629
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of Appointments to Boards, Commissions,
and Committees
Date: May 8, 2023
Recommended Action:
The Mayor recommends City Council approval of the appointments of the following members
to the vacancies and terms of the Boards, Commissions, and Committees indicated below.
Council Action:
For Action
Summary:
Appointments:
Environment Board - 3 year term
Matt Oliver
Paula Scholl
Katarina Topalov
Five-Fifths TIF Advisory Committee - No term
Dwayne MacEwen
Heather Bublick
Scott Mangum
Virna Garcia
Michael Dykes
Nichole Pinkard
Page 2 of 2
AP1.Page 629 of 629