HomeMy WebLinkAbout04.24.23
AGENDA
City Council
Monday, April 24, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 5:45pm
City Council convenes at 7:00pm or the conclusion of Planning & Development Committee
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Community members may watch the City Council meeting online at
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Page
(I) ROLL CALL - COUNCILMEMBER NIEUWSMA
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Arbor Day - April 28, 2023 Proclamation
Evanston is Family Strong Day - April 30, 2023 Proclamation
Evanston Public Service Recognition Week - May 7 to 13, 2023 Proclamation
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
Page 1 of 305
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to s peak should sign
their name and the agenda item or non-agenda topic to be addressed on a
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a peri od
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers do not respond during Public Comment. Public Comment is
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages in any other disorderly conduct which disrupts, disturbs or otherwise
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SPB1.
Climate Action & Resilience Plan Implementation Update
Staff recommends City Council accept and place on file this update on
the implementation of the Climate Action and Resilience Plan (CARP).
For Action: Accept and Place on File
Climate Action & Resilience Plan Implementation Update
10 - 12
SPB2.
Pedestrian Crosswalk Treatments Recommendations
Staff recommends that the City Council accept and place on file staff
recommendations regarding pedestrian crosswalk treatments.
For Action: Accept and Place on File
Pedestrian Crosswalk Treatments Recommendations
13 - 23
Page 2 of 305
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
M1.
Approval of the Minutes of the Regular City Council Meeting of
April 10, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of April 10, 2023.
For Action
Approval of the Minutes of the Regular City Council Meeting of April 10,
2023
24 - 37
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, and Bills List.
Staff recommends City Council approval of the City of Evanston Payroll
for the period of March 27, 2023, through April 9, 2023, in the amount of
$3,092,481.98 and the Bills List for April 25, 2023, in the amount of
$2,419,055.67.
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
38 - 62
A2.
Approval of ARPA Allocation for Arrington Lagoon Patio Furniture
& Lighting
Staff seeking City Council approval of an ARPA allocation not to exceed
$61,000 for the purchase and in stallation of furniture and lighting for the
Arrington Lagoon picnic shelter patio.
American Rescue Plan Act (ARPA) - 170.99.1700.56501
For Action
Approval of ARPA Allocation for Arrington Lagoon Patio Furniture &
Lighting
63 - 73
A3.
Approval of Fee Structure for Use of Public Space for Outdoor
Dining
Staff recommends City Council approval of the proposed 2023 fee
schedule for the use of public space for outdoor dining.
For Action
Approval of Fee Structure for Use of Public Space for Outdoor Dining
74 - 77
Page 3 of 305
A4.
Approval of a Contract with Futurity 19, Inc., for the Robert Crown
Community Center Gymnasium Acoustic Panel Installation Project
(Bid 23-22)
Staff recommends the City Council authorize the City Manager to
execute an agreement with Futurity 19, Inc. (3 Grant Square, #310,
Hinsdale, Illinois 60521) for the Robert Crown Community Center
Gymnasium Acoustic Panel Installation Project (Bid 23 -22) in the
amount of $45,500.
Funding is provided from the Crown Construction Fund (Account
416.40.4160.65515 – 623003), which has an approved FY 2023 budget
of $50,000, all of which is remaining.
For Action
Approval of a Contract with Futurity 19, Inc., for the Robert Crown
Community Center Gymnasium Acoustic Panel Installation Project (Bid
23-22)
78 - 80
A5.
Approval of a Sole-Source Contract with Hach Company for the
Purchase of Turbidimeters and Controllers
Staff recommends City Council authorize the City Manager to execute a
sole-source agreement with Hach Company (5600 Lindbergh Drive
Loveland, CO 80538) for the purchase of eighteen turbidimeters and
controllers in the not-to-exceed amount of $109,666.80. A sole-source
purchase requires a 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau, Water Capital
Outlay Business Unit (Account 510.40.4230.65702), which has an
approved FY 2023 Budget of $470,000 and a YTD balance of
$$468,820.05.
For Action
Approval of a Sole-Source Contract with Hach Company for the
Purchase of Turbidimeters and Controllers
81 - 88
Page 4 of 305
A6.
Approval of a Sole-Source Contract Award with Greeley and
Hansen LLC for Water Plant 4160 V Electrical System Reliability
Project (RFP 22-30) Retaining Wall Structural Design
Staff recommends the City Council authorize the City Manager to
execute a sole-source agreement with Greeley and Hansen LLC (100
South Wacker Drive, Suite 1400, Chicago, IL 60606) for Retaining Wall
Structural Design related to the Water Plant 4160V Electrical System
Reliability Project (RFP 22-30) in the amount of $39,893.00. A sole-
source purchase requires a 2/3 vote of the Councilmembers.
Funding for this project is from the Water Fund (Account No.
513.71.7330.62145 – 722002). Budget is available from anticipated
savings of other projects, namely the Lead Paint Removal and
Repainting Plan.
City staff intends to pursue a low-interest loan from the Illinois
Environmental Protection Agency (IEPA) State Revolving Fund (SRF).
The loan is only issued after the design is complete and a contractor has
been selected. If the City is successfu l in obtaining the loan, eligible
engineering and construction costs will be funded by the loan.
For Action
Approval of a Sole-Source Contract Award with Greeley and Hansen
LLC for Water Plant 4160 V Electrical System Reliability Project (RFP
22-30)
89 - 102
Page 5 of 305
A7.
Approval of Change Order No. 1 to the Agreement with Greeley and
Hansen LLC for Water Plant 4160 V Electrical System Reliability
Project (RFP 22-30)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 1 to the agreement with Greeley and
Hansen LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606)
for the Water Plant 4160V Electrical System Reliability Project (RFP 22-
30) in the amount of $298,611. This will increase the overall contract
amount from $597,280.00 to $895,891.
Funding for this project is from the Water Fund (Account No.
513.71.7330.62145 – 722002), which has an FY 2022 and 2023 budget
of $850,000 committed to this project. The remaining budget is
available from anticipated savings of other project s, namely the Lead
Paint Removal and Repainting Plan.
City staff intends to pursue a low interest loan from the Illinois
Environmental Protection Agency (IEPA) State Revolving Fund (SRF).
The loan is only issued after the design is complete and a contractor has
been selected. If the City is successful in obtaining the loan, eligible
engineering and construction costs would be funded by the loan.
For Action
Approval of Change Order No. 1 to the Agreement with Gre eley and
Hansen LLC for Water Plant 4160 V Electrical System Reliability Project
(RFP 22-30)
103 - 118
A8.
Approval of Change Order No. 3 to the Agreement with
SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 3 to the agreement with SmithGroup, Inc.,
for the Evanston Shoreline Repairs (RFQ 21-45) in the amount of
$65,280. This will increase the overall contract a mount from $376,520 to
$441,800. This change order includes a time extension of 397 days,
extending the contract completion deadline from November 30, 2023, to
December 31, 2024.
Funding is provided from the Capital Improvement Fund 2021 General
Obligation Bonds in the amount of $23,800 and from the 2020 Good
Neighbor Funds in the amount of $41,480. A detailed financial analysis
is included in the attached memo.
For Action
Approval of Change Order No. 3 to the Agreement with SmithGroup,
Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
119 - 132
Page 6 of 305
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1
Preservation Commission Annual Report
Staff recommends the City Council review and place on file the 2022
Preservation Commission Annual Report and Preserve 2040.
For Action: Accept and Place on File
Preservation Commission Annual Report
133 - 194
P2.
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak
(formerly King Home)
The Land Use Commission recommends the adoption of Ordinance 33 -
O-23, a Special Use for an Apartment Hotel in the R6 General
Residential District at 1555 Oak Avenue, commonly known as the
Museum Residences on Oak (formerly King Home). The proposed
special use meets the Standards for Approval for special uses.
For Introduction
Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
195 - 250
P3.
Ordinance 41-O-23, amending Title 4 - Building Regulations of the
City Code, striking Chapter 14, Design and Project Review (DAPR).
The Community Development Department recommends approval of
Ordinance 41-O-23, removing Title 4, Chapter 14, Design and Project
Review (DAPR).
For Introduction
Ordinance 41-O-23, amending Title 4 - Building Regulations of the City
Code, striking Chapter 14, Design and Project Review (DAPR)
251 - 263
Page 7 of 305
P4.
Ordinance 20-O-23, Amending Title 6 of the City Code Relating to
Cannabis Consumption Lounges
The Land Use Commission recommends denial of Ordinance 20-O-23,
a text amendment to the Zoning Ordinance to establish zoning
regulations for cannabis consumption lounges. The Land Use
Commission found the text amendment does not meet the Standards for
Approval for amendments, specifically that the proposal is not consistent
with the goals, objectives, and policies of the Comprehensive General
Plan, and that the request may have an adverse effect on the value of
adjacent properties.
For Introduction
Ordinance 20-O-23, Amending Title 6 of the City Code Relating to
Cannabis Consumption Lounges
264 - 289
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.
Ordinance 21-O-23, Amending Portions of the City Code of
Evanston, Title 8, Chapter 18 “Clean Air Act – Smoking” to Allow
Cannabis Smoking Establishments in Evanston.
Councilmember Reid and the Human Services Committee recommend
the adoption of Ordinance 21-O-23, Amending Portions of the City
Code of Evanston, Title 8, Chapter 18, “Clean Air Act – Smoking.”
For Introduction
Ordinance 21-O-23, Amending Portions of the City Code of Evanston,
Title 8, Chapter 18 “Clean Air Act – Smoking” to Allow Cannabis
Smoking Establishments
290 - 298
(XI) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
FB1.
Ordinance 40-O-23 Authorizing the City of Evanston City Manager
to Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a
New Total of $325,994,623
Staff and the Finance and Budget Committee recommend the City
Council adopt Ordinance 40-O-23, authorizing the City of Evanston City
Manager to reduce the total Fiscal Year 2022 budget by $34,438,897 to
a new total of $325,994,623.
For Introduction
Ordinance 40-O-23 Authorizing the City of Evanston City Manager to
Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a New
Total of $325,994
299 - 305
Page 8 of 305
(XII) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
4/25/2023 5:00PM Planning & Development Housing Subcommittee
4/25/2023 7:00PM Redistricting Committee Meeting (Hybrid)
4/26/2023 6:00PM Economic Development Committee
4/26/2023 7:00PM Land Use Commission
5/1/2023 5:00PM Human Services Committee
5/3/2023 6:30PM Citizen Police Review Commission
(XIII) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIV) EXECUTIVE SESSION
(XV) ADJOURNMENT
Page 9 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Enviornment Board
From: Cara Pratt, Sustainabilty and Resilence Coordinator
Subject: Climate Action & Resilience Plan Implementation Update
Date: April 24, 2023
Recommended Action:
Staff recommends City Council accept and place on file this update on the implementation of
the Climate Action and Resilience Plan (CARP).
CARP:
Implementation, Accountability, & Partnerships
Council Action:
For Action: Accept and Place on File
Summary:
The City of Evanston Sustainability & Resilience Division provides semi-annual updates on the
implementation of the Climate Action & Resilience Plan (CARP) in late April and late October
of each year. The fall presentation includes a greenhouse gas emissions inventory update for
the previous year and a proposed CARP Action Agenda for the upcoming year. The spring
presentation includes the finalized CARP Action Agenda for the current year and other relevant
or timely information. The 2023 CARP Action Agenda is attached. It is structured to reflect the
general structure of CARP, and includes a color-coded system to indicate implementation
quarters, as well as an asterisk system to indicate whether an item requires a formal referral ,
City Council approval, or particularly robust community engagement.
Attachments:
2023 CARP Action Agenda
SPB1.Page 10 of 305
City of Evanston
Climate Action &Resilience Plan
2023 Action Agenda
Municipal Operations
Break ground on all-electric Animal Shelter building**
Conduct assessment and create plan to increase efficiency and performance of waste
collection stations in municipal buildings
Develop procurement policy for embodied carbon and circularity**
Continue converting gas powered hand tools to electric and battery powered
Continue streetlight LED conversion
Continue to reduce chloride use in municipal snow operations
Facilitate solar installation at municipal buildings**
Implement Recommendations of the Municipal Fleet Rightsizing &Electrification Study
Order electric fleet vehicles**
Order electric vehicle charging infrastructure for municipal fleet
Buildings Efficiency
Conduct citywide outreach efforts and develop legislation on Building Performance
Standards (BPS)*/**/***
Conduct citywide outreach efforts and develop legislation on phasing out new natural
gas connections*/**/***
Present the Illinois Stretch Code for possible adoption in early 2024*/**/***
Renewable Energy
Evaluate Community Choice Aggregation and Community Solar contracts**/***
Implement Accessible Solar Program***
Transportation &Mobility
Assess feasibility of micro mobility electric scooter pilot**/***
Expand bike lanes and walkability**/***
Install public electric vehicle charging stations***
Circularity
Conduct internal cart tagging pilot
Analyze franchise agreements for possible restructure
Conduct waste characterization study
Complete waste circularity strategy guidance***
ONGOING Q1 Q2 Q3 Q4
*Requires Referral
**Requires eventual City Council approval
***Includes additional Community Outreach
Page 2 of 3
SPB1.Page 11 of 305
Develop legislation to reduce the dissemination of single-use point of sale shopping
bags */**/***
Urban Canopy &Green Spaces
Develop legislation for the preservation of private property trees*/**/***
Update legislation for the preservation of public property trees*/**
Inoculate American elms against Dutch elm disease**
Develop Parks &Green Space Strategic Plan**/***
Develop Plant Health Care (PHC)program
Increase number of trees planted compared to 2022
Relaunch annual Tree Inventory updates
Green Infrastructure
Complete Stormwater Master Plan and prioritize next steps**
Health Impacts of Extreme Heat /Emergency Preparedness
Conduct participatory science campaign***
Conduct community outreach on emergency management***
Resilience Regulations/Vulnerable Populations
Launch public environmental justice GIS map***
Complete Source Water Protection Plan***
Begin Environmental Justice Investigation**/***
Implement One Stop Shop for Affordable Housing Retrofits***
Continue Lead Pipe Removal
Education,Outreach,Community Networks
Formalize Community Engagement Policy***
Implementation,Accountability,Partnerships
Hire Sustainability &Resilience Specialists
Hire Transportation &Mobility Coordinator
Renew Internship Program
Implement Sustainable Business Incentive Program***
Complete public-facing implementation dashboard***
Assure that CARP is adequately addressed in the Comprehensive Plan***
Develop additional revenue sources for Sustainability Fund*/**
ONGOING Q1 Q2 Q3 Q4
*Requires Referral
**Requires eventual City Council approval
***Includes additional Community Outreach
Page 3 of 3
SPB1.Page 12 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
From: Edgar Cano, Public Works Director
Subject: Pedestrian Crosswalk Treatments Recommendations
Date: April 24, 2023
Recommended Action:
Staff recommends that the City Council accept and place on file staff recommendations
regarding pedestrian crosswalk treatments.
CARP:
Municipal Operations, Transportation & Mobility, Vulnerable Populations
Council Action:
For Action: Accept and Place on File
Summary:
In response to Councilmember's Suffredin's referral, a discussion regarding crosswalk
concerns was held at Administration and Public Works Committee on December 12, 2022.
Staff indicated that the existing crosswalk policy would be evaluated and updated for
presentation in Spring 2023.
Currently, there are 67 signed and marked crossing locations (see attached map for locations),
with frequent requests to add more. They are usually placed to allow pedestrians more easy
access to a key amenity, such as a specific business, park or school. As such, crosswalks are
critical to increasing the safe use of pedestrian transportation networks, a key goal of the CARP
plan.
Crosswalk Site Selection
The design and location of crosswalks is challenging. Most new crosswalks start as a
community member request. As each request comes, staff evaluates it based on the following
criteria:
Proximity to Locations that are Pedestrian Generators - Because crosswalks have a cost
to install and require maintenance, it is important to locate them where they will receive
significant use versus meeting the needs of one person.
SPB2.Page 13 of 305
Proximity to Designated School and Other Crossings - There are Safe Routes to School
designated to allow children to walk safely to school. Crosswalks are strategically placed
along these routes where crossing guards will also be located to provide a maximum safety
benefit. Periodically, this type of crossing is also needed to link critical facilities, such as
in the case of a single senior living facility with critical amenities located in two separate
buildings on opposite sides of a street.
Existing Traffic Conditions - Conditions such as prevailing speeds, gaps in traffic flow and
accident history are reviewed to determine if there is a need for a signed crosswalk to be
created.
Physical Location Conditions - The geometry of the proposed site is evaluated, including
proximity to controlled intersections, visibility and changes in grade. For example, it is not
preferred to locate a crosswalk within one block of a traffic signal or stop sign. As cars
leave the controlled intersection they begin accelerating and are not prepared to stop again
so quickly. Locating a crosswalk in this space can create an artificial sense of safety for
the pedestrian and increase the likelihood of an accident.
Similarly, when cars are on a hill, they naturally speed up. Locating a crosswalk on the hill
or at the bottom can cause a situation where cars are less likely to stop, again creating a
false sense of security for pedestrians within the crosswalk. Similar situations can occur
when a street curves or when buildings or other feature s block the line of site for vehicles
and pedestrians. Crosswalks are not installed on four-lane streets because of visibility
concerns unless it is at a controlled intersection, such as a traffic signal.
Unfortunately not every location where a crosswalk is desirable is safe, and it is particularly
important to evaluate location safety when children will be significant users.
Crosswalk Classifications
Based on location, there are four categories of crosswalk treatments currently installed in the
City.
1. General Crossings - standard signage and markings
2. Senior Crossings - additional supplementation by Senior Crossing and in -street signs
3. Park Crossings - additional supplementation by flags, with signage on how to use them
4. School Crossings - additional supplementation by in-street signs and LED blinker signs.
Historically, this type of crosswalk has only been installed in locations a ssigned a
crossing guard.
Sidewalk curb extensions are where the curb line on one or both sides of the street is extended
through the parking lane to shorten the distance that pedestrians are actually in the way of
traffic while crossing the street. Shown to increase safety and visibility, these can be added to
any of the crosswalk types listed above, depending on the geometry and lane use of that
location.
Examples of the different types of existing crosswalk treatments are attached. A summary of
the number of different types of crosswalks is as follows:
Page 2 of 11
SPB2.Page 14 of 305
The cost of different types of treatments are shown in the table below:
Ongoing Crosswalk Concerns
Even when crosswalks are in place, community members often raise a variety of concerns and
request improvements. The most frequent concerns raised relate to driver behavior (such as
drivers not stopping or slowing down for pedestrians) and/or visibility (that pedestrians and/or
the crosswalk are not visible enough to drivers). In some cases, these concerns arise from
misunderstandings on pedestrian responsibilities when using a crosswalk. For example, s tate
law does not require drivers to stop or yield if pedestrians have not started crossing the street,
so it is prudent to make eye contact with drivers prior to stepping off the curb. Regardless of
why conflicts occur, many users of crosswalks are children, and adults frequently express
concerns that these guidelines are not always followed by this vulnerable population.
Therefore, there is frequent pressure from the community to upgrade crosswalks signage and
lighting in order to increase visibility of the users, but this is not generally allowed within the
City's existing policy.
In order to respond to the community concerns, staff reviewed the crosswalk policy, which
showed that for the most part the City is complying with industry best practices regarding
signage and pavement marking. However, the City currently has two projects that will pilot new
crosswalk designs:
1. Main Street Streetscape Project - a raised mid-block crosswalk will be installed west of
the Metra rail tracks.
2. Oakton Street Corridor Improvement Project - stamped, colored asphalt in a simulated
paver pattern will be installed at multiple locations.
In both cases, staff will monitor these locations for effectiveness and maintainability.
Depending on the relative success of these installations, these types of treatment could
become part of the City's toolkit in addressing challenging crosswalk locations.
Page 3 of 11
SPB2.Page 15 of 305
In addition to the crosswalk treatment pilot, there are several options that could be considered
to modify the crosswalk program:
1. Expand the Use of In-Street Signs - The use of this type of sign was originally installed in
limited locations, but has been significantly expanded in recent years. They are effective in
reducing speed as motorists work to navigate around them. The initial cost of these signs is
$300, and they are simple to install.
However, these signs are frequently damaged and have to be replaced at a high rate. In the
past few years, the City has spent approximately $7,000 annually to replace these signs at 29
locations. If their use is expanded, it would be expected that the budget for sign replacement
would need to be increased.
While not a cure-all, this type of sign has been shown to be effective at reducing speed at the
crosswalk. Staff recommends increasing the use of these signs where appropriate and
increasing the Public Works operations budget appropriately. Generally, the installation of this
type of sign would be first step to increasing safety at a specific location.
2. Expand the Use of Crosswalk Signs with Blinking LED Borders - This type of signage is
currently limited to crosswalks directly adjacent to schools where a crossing guard is assigned.
During the development of the current crosswalk program, the locations of these signs was
limited to this type of school crosswalk because of the desire to keep them as "special" and not
risk diluting their effectiveness for these high-priority locations. In addition, with the cost of a
single installation at $10,000, there was concern about cost. They are located at a few
locations that are not school crosswalks when there were specific concerns and the cost of
installation and maintenance was donated to the City.
Permanent installations are solar-powered, and so may not be able to be installed in areas with
intense tree canopy. The additional light and blinking effect may be perceived as a nuisance
to community members in the surrounding area; this should be taken into consideration when
considering locations for installation.
Staff receives frequent requests to install these at other locations where the regular crosswalk
installation is not perceived to meet the requirements for safety. They are effective at raising
visibility of the crosswalk during periods of dusk when users are not as visible. In addition, they
are low maintenance once installed, especially compared to in-street signs and crossing flags.
While they may not be feasible everywhere, staff recommends increasing the use to other types
of crosswalks where they are appropriate and can be solar powered. However, due to
concerns of the negative impacts of the blinking LED lights on the surrounding area, staff
recommends that community members requesting this type of installation be required to
circulate a petition to get signatures from the majority of residents in a one -block area. The
completed petition would be reviewed by the Public Works Director and the councilmember of
the ward.
3. Utilize Curb Extensions Where Appropriate - Curb extensions are installed at a number of
existing crosswalks where there are other treatments. They are utilized to reduce the length
of the crosswalk by bumping out the curb the width of the parking lane. They are expensive to
install, costing up to $50,000, depending on the location. They also require multiple parking
Page 4 of 11
SPB2.Page 16 of 305
spaces to be removed in order to make space for their installation. If not designed correctly,
they can inhibit proper street cleaning and snow removal by creating an area not easily reached
by the vehicles used for this operation.
Curb extensions increase pedestrian safety in a variety of ways. By reducing the length of the
crosswalk, it decreases the amount of time that a pedestrian is exposed to traffic. When a
pedestrian is standing in the curb extension area waiting to cross, they are not hidden behind
a parked car and are more visible to traffic. When there are no parked cars, they provide a
visual narrowing of the road that encourages drivers to naturally slow down. In recent years,
staff has increased the locations where they are installed because of the multiple safety
benefits.
4. Discontinue the Use of Flags at Crosswalks -This type of installation is located at crosswalks
adjacent to parks. The goal of this is to give pedestrians (usually children) a flag to draw
attention to themselves as they utilize the crosswalk. Periodically they are requested to be
installed at other locations, although with lesser frequency than o ther treatment upgrades.
These installations, while low in cost to install, are very challenging to maintain. Staff receive
frequent complaints that the flags have migrated to one side of the street or go missing. In
addition, staff does not consider these as effective in raising visibility or slowing traffic as in-
street signs or signs with a blinking LED border. Therefore, given the significant maintenance
required by this type of installation, staff recommends discontinuing the use of flags at
crosswalks, and replacing them with other effective treatments.
5. Provide Additional Funding for Implementation and Upgrade of Crosswalks, Including
$300,000 in ARPA Funding - Currently, crosswalk improvements are funded out of the Capital
Improvement Fund, Traffic Calming, Bicycle & Pedestrian Improvements, which has an FY 23
budget of $225,000. This budget pays for a variety of items, including speed humps (approx.
$75,000), streetlight improvements, and traffic signal improvements in addition to crosswa lk
and curb extension improvements.
Upgrading a crosswalk can cost up to $50,000, depending on the use of curb extensions and
signage with a blinking LED border. In most years, only a few crosswalks would be able to be
improved utilizing this funding. Since there is a high demand for improvements, it is likely a
significant backlog of requests will develop. Therefore staff recommends an initial budget of
$300,000 to be allocated for expenditure in FY 2024, which would allow 10 -15 locations to be
upgraded. On March 13, 2023, as part of a discussion at City Council, staff recommended
$300,000 in ARPA funds be allocated for this purpose. Depending on continued demand, it
may be necessary to increase the annual capital improvement budget for Traffic Calm ing.
The annual Public Works Operation budget will also need to be increased to accommodate for
increased maintenance and in-street sign replacements; staff recommends increasing this by
$20,000 for FY 2024.
Attachments:
Crosswalk Locations
Existing Crosswalk Treatments
Page 5 of 11
SPB2.Page 17 of 305
Page 6 of 11
SPB2.Page 18 of 305
Public WorksTypes of Crossings and Current Practices2012 Pedestrian Safety Evaluation Committee Report recommended the following types of crossings and treatments:• General Crossings – Standard Signage and MarkingsHigh-visibility MarkingsSide of Street - State LawAdvance Pedestrian CrossingAt Intersection CrossingPage 7 of 11
SPB2.Page 19 of 305
Public WorksTypes of Crossings and Current Practices• Senior Crossings – Supplemented by Senior Crossing and In-Street signsIn Street - State LawHigh-visibility MarkingsSide of Street - State LawAt Intersection Crossing Advance Pedestrian CrossingNote: In-street signs have been installedat some park and general crossings also.Cost - $300 per sign
Page 8 of 11
SPB2.Page 20 of 305
Public WorksHigh-visibility Markings Side of Street - State Law Crossing FlagsCost: $100 plus $5 per flagAdvance Pedestrian Crossing At Intersection CrossingTypes of Crossings and Current Practices• Park Crossings – Supplemented by flags and signage on how to use them.Page 9 of 11
SPB2.Page 21 of 305
Public WorksTypes of Crossings and Current Practices• School Crossings – Supplemented by In-Street and LED Blinker signsAdvance School CrossingAt Intersection LED BlinkerCost - $10,000 per locationSide of Street - State LawIn Street - State LawHigh-Visibility MarkingsPage 10 of 11
SPB2.Page 22 of 305
Public WorksTypes of Crossings and Current Practices• Sidewalk Curb Extensions – construct where roadway conditions allow. Sidewalk ExtensionConstruction cost - $50,000 +/-Page 11 of 11
SPB2.Page 23 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of the Minutes of the Regular City Council Meeting of April 10,
2023
Date: April 24, 2023
Recommended Action:
Staff recommends the approval of the Minutes of the Regular City Council meeting of April 10,
2023.
Council Action:
For Action
Summary:
The Minutes of the Regular City Council meeting of April 10, 2023 are attached for review and
approval by the City Council.
Attachments:
04.10.2023 Minutes
M1.Page 24 of 305
Page 1 MINUTES April 10,2023
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON,ILLINOIS
LORRAINE H.MORTON CIVIC CENTER
JAMES C.LYTLE COUNCIL CHAMBERS
April 10,2023 at 7:02 pm
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Harris Councilmember Burns
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Geracaris
(9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Page 2 of 14
M1.Page 25 of 305
Page 2 MINUTES April 10,2023
(II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS
Mayor Daniel Biss
National Public Safety Telecommunicators Week -April 9-15,2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe-No Report
(IV)COMMUNICATIONS:CITY CLERK
City Clerk Stephanie Mendoza-Report
(V)PUBLIC COMMENT
Name Agenda Item /Topic Name Agenda Item /Topic
Jeffery Busher P4 Bonnie Willson P4
Carlis Sutton P4 Charlotte Kurzweil
Ariana Flores P4 Haley Guion
Tatiana Chambers P4 Robert Parris
Nemi cooper P4 Delores Holmes
Aiden Flores P4 Janet Alexander Davis P4
Sophia Chan P4 Mike Vasilko
Anna Dalit P4 Carl Klein Redistricting
Xiomara Chambers P4 Mary Rosinski P4
Radica Sutz P4 Joe Hopper Farmer ’s Market
Ray Freedman Bonds Tina Paden
Sue Loellbach P4 Peter Braithwaite
Craig Williams P4
Written Received Public Comment
(VI)SPECIAL ORDERS OF BUSINESS
Page 3 of 14
M1.Page 26 of 305
Page 3 MINUTES April 10,2023
SP1.Discussion of Proposed New Ward Map
Councilmember Nieuwsma,Chair of the Redistricting Committee,recommends
discussion of a proposed new ward map.
Motion:Councilmember Nieuwsma
Second:Councilmember Reid
CONSENT AGENDA
Items A4,A14,P3,P4,and ED1 were removed from the Consent Agenda
Motion:Councilmember Wynne
Second:Councilmember Harris
For Action
Items Approved 7 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
(VII)CONSENT AGENDA -CITY COUNCIL MINUTES
CM1.Approval of the Minutes of the Regular City Council Meeting of March 27,2023
Staff recommended the approval of the Minutes of the Regular City Council meeting of
March 27,2023
For Action
Approved on Consent Agenda For Action 8 -0
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll,Bills List,and Credit Card Activity.
Staff recommended City Council approval of the City of Evanston Payroll for the period
of March 13,2023,through March 26,2023,in the amount of $2,910,655.40 and the Bills
List for April 11,2023,in the amount of $3,329,335.97,and credit card activity for the
period ending February 26,2023,in the amount $262,467.27.
For Action
Approved on Consent Agenda
Page 4 of 14
M1.Page 27 of 305
Page 4 MINUTES April 10,2023
A2.Approval of BMO Harris Amazon Credit
Card Activity
Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending February 26,2023,in the amount of $16,370.21.
For Action
Approved on Consent Agenda
A3.Approval of a 1-Year Contract Extension to the Contract with Schroeder &
Schroeder,Inc.for Sidewalk Improvements Program (Bid No.22-46)
Staff recommended that City Council authorize the City Manager to execute a 1-year
contract extension to the contract with Schroeder &Schroeder,Inc.(7306
Central Park,Skokie,IL 60076)for the Sidewalk Improvements Program (Bid No.22-46)
in the amount of $300,000.Funding is provided from the Capital Improvement Fund
2023 General Obligation Bonds (Account 415.40.4123.65515-423013),which has an
FY 2023 budget for this project in the amount of $300,000,all of which is remaining.
For Action
Approved on Consent Agenda
Page 5 of 14
M1.Page 28 of 305
Page 5 MINUTES April 10,2023
A4.Approval of Contract with Landmark Contractors,Inc.for the Oakton Street
Corridor Improvement Project (Bid 23-09)
Staff recommended City Council authorize the City Manager to execute a contract with
Landmark Contractors,Inc.(11916 W.Main St.,Huntley,IL 60142)for the Oakton Street
Corridor Improvement Project(Bid 23-09)in the amount of $4,156,960.10.Funding will
be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the
amount of $2,850,000,Invest in Cook grant funds
in the amount of $500,000,and the General Fund cash balance in the amount of
$806,960.10.A detailed summary of the funding is included in the attached memo.
Motion:Councilmember Harris
Second:Councilmember Nieuwsma
Councilmember Reid motioned to amend A4 to remove the bond amount and have
the fund come ftrom the general fund cash balance
Motion:Councilmember Reid
Second:Councilmember Kelly
Motion Failed:2-6
Ayes:Kelly,Reid
Nays:Wynne,Nieuwsma,Burns,Revelle,Geracaris,Harris
For Action
Approved 6 -2
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nays:Kelly,Burns
Page 6 of 14
M1.Page 29 of 305
Page 6 MINUTES April 10,2023
A5.Approval of Contract with Landmark Contractors,Inc.for the Oakton Street
Corridor Improvement Project (Bid 23-09)
Staff recommended City Council authorize the City Manager to execute a contract with
Landmark Contractors,Inc.(11916 W.Main St.,Huntley,IL 60142)for the Oakton Street
Corridor Improvement Project(Bid 23-09)in the amount of $4,156,960.10.Funding will
be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the
amount of $2,850,000,Invest in Cook grant funds
in the amount of $500,000,and the General Fund cash balance in the amount of
$806,960.10.A detailed summary of the funding is included in the attached memo.
For Action
Approved 6 -2
Ayes:Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nays:Kelly,Burns
A6.Approval of Change Order No.1 to the Contract with Wiss,Janney,Elstner,
Associates,Inc.for Parking Garage Structural Assessment (RFP 20-19)
Staff recommended the City Council authorize the City Manager to execute Change
Order No.1 to the contract with Wiss,Janney,Elstner,Associates,Inc.
(330 Pfingsten Road,Northbrook,Illinois 60062)for the Parking Garage Structural
Assessment (RFP 20-19)in the amount of $31,900.This will increase
the overall contract amount from $107,600 to $139,500.Funding will be provided through
the Capital Improvement Program’s FY 2023 General Obligation Bond Fund for Facilities
Contingency (Account No.415.40.4123.65515 -623012),which was budgeted at
$600,000 with $560,273 remaining.
For Action
Approved on Consent Agenda
A7.Approval of Change Order No.3 to the Agreement with Greeley and Hansen,LLC
for the Evanston Service Center Facility Evaluation and Master Plan (RFP 21-24)
Staff recommended the City Council authorize the City Manager to execute Change
Order No.3 to the agreement with Greeley and Hansen,LLC (100 South Wacker Drive,
Suite 1400,Chicago,Illinois 60606)for the Evanston Service Center Facility Evaluation
and Master Plan (RFP 21-24)in the amount of $38,300.This will increase the overall
contract amount from $236,019 to $274,319.This change order includes a time
extension of 366 calendar days,extending the contract completion date from March 31,
2023,to March 31,2024.Funding is provided from the Capital Improvement Fund 2023
General Obligation Bonds (Account 415.40.4123.62145 –621007),which has an
approved FY 2023 budget of $200,000 and a YTD balance of $200,000.
For Action
Approved on Consent Agenda
Page 7 of 14
M1.Page 30 of 305
Page 7 MINUTES April 10,2023
A8.Approval of Change Order No.2 to the Contract with Bodala LLC dba Central Rug
and Carpet for Interior Renovations at Lovelace Park Field House (Bid 22-67)
Staff recommended the City Council authorize the City Manager to execute Change
Order No.2 to the contract with Bodala LLC dba Central Rug &Carpet (3006 Central
Street,Evanston,Illinois)for the Interior Renovations at Lovelace Park Field House (Bid
22-67)in the amount of $21,429.00.This will increase the overall contract amount from
$248,020 to $269,449.Additionally,there is a 14-day time extension,changing the date
of substantial completion from 4/28/23 to 5/12/23.Funding will be provided through the
Capital Improvement Fund 2022 General Obligation Bonds (Account No.
415.40.4122.65515 -622005),which was budgeted at $300,000,of which $51,980
remains.
For Action
Approved on Consent Agenda
A9.Approval of a Purchase of one (1)replacement Refuse Vehicle for the Public
Works Agency (PWA)and four (4)replacement Vehicles for the Evanston Police
Department (EPD)
Staff recommended the City Council authorize the City Manager to enter into a purchase
agreement with R.N.O.W.,Inc.(863R West National Avenue,West Allis,WI 53227 )in
the amount of $334,649.00 for one (1)20 cubic yard refuse vehicle as replacement
of vehicle #713 for the Public Works Agency operations,with Sutton Ford Inc.(21315
Central Avenue,Matteson,IL 60443-2893)in the amount of $132,683.00,for three (3)
Ford Hybrid Explorer SUV as the replacement of vehicles #21,#43,and #63 for the
Evanston Police Department operations,and with City Chevrolet of Grayslake (100 East
Belvidere Road,Grayslake,IL 60030)in the amount of $64,052.26 for one (1)Chevrolet
Suburban SUV as the replacement of vehicle #16 for the Evanston Police Department
operations.The total purchase amount is $531,384.26.Funding for the refuse vehicle will
be from the Solid Waste Fund,Automotive Equipment Account (520.40.4310.65550)in
the amount of $334,649.00,which has a FY 2023 budgeted amount of $440,000 with an
unencumbered balance of $439,517.00.Funding for the three (3)hybrid police
interceptor and Chevrolet Suburban will be from the Equipment Replacement Fund
(601.19.7780.65550)in the amount of $196,735.26 which has a FY 2023 budgeted
amount of $2,700,000.00 with an unencumbered balance of $609,008.00.
For Action
Approved on Consent Agenda
Page 8 of 14
M1.Page 31 of 305
Page 8 MINUTES April 10,2023
A10.Approval of Repair of the Evanston Fire Department Reserve Ladder Truck #311R
Staff requested the City Council authorize the City Manager to approve automotive work
in the amount of $108,940.00 to Pierce Manufacturing -Midwest Regional Service
Center (816 Commercial Avenue,Weyauwega,WI 54983)for the repair and
maintenance of Ladder Truck #311R.Funding for this repair will be from the Fleet
Services Fund,Materials to Maintain Autos Account (600.19.7710.655060)in the amount
of $108,940.00,which has a FY 2023 budgeted amount of $1,155,2520.00 with an
unencumbered balance of $900,049.79.
For Action
Approved on Consent Agenda
A11.Approval of Change Order No.1 with Green Alley Strategies for Participatory
Budgeting Marketing Campaign
Staff Recommended that the City council authorize the City manager to execute Change
Order No.1 with Green Alley Strategies for the Participatory Budgeting Marketing
Campaign.This Change order will increase the contract amount by $10,000 to a new
total of $34,999 Funding will be provided from the American Rescue Plan Act Funds
allocated for Participatory Budgeting (Account 170.99.9973.62490).$500,000 were
allocated to Participatory Budgeting as overhead program costs.The current budget for
the digital media campaign and video production is $35,000,of which $24,999 is already
allocated to the contract with Green Alley Strategies.
For Action
Approved on Consent Agenda
A12.Approval of Contract Award with Builders Asphalt for the Purchase of Hot Mix
Asphalt
Staff recommended that City Council authorize the City Manager to execute a one-year
contract with Builders Asphalt (4413 Roosevelt Road Suite 108,Hillside,IL 60162)for
the purchase of Hot Mix Asphalt in the amount not to exceed $48,000.Funding for this
purchase will be provided by three separate accounts as follow:General Fund Public
Works/Streets in the amount of $28,000;Water Fund in the amount of $10,000;Sewer
Fund in the amount of $10,000.
For Action
Approved on Consent Agenda
Page 9 of 14
M1.Page 32 of 305
Page 9 MINUTES April 10,2023
A13.Approval of One-Year Renewal of Security Information and Event Management
(SIEM)Platform Subscription from SHI International Corp.
Staff recommended City Council authorize a one-year subscription renewal of the
Rapid7 InsightIDR security information and event management (SIEM)platform from SHI
International Corp.(290 Davidson Avenue,Somerset,NJ 08873)in the amount of
$42,135.00 through Sourcewell Contract #:081419-SHI.This expense will be charged to
IT account 100.19.1932.62340 (IT Computer Software),which has a FY2023 budgeted
amount of $1,420,000.00 and a year-to-date balance of $1,163,586.83.For Action
Approval of One-Year Renewal of Security Information and Event Management (SIEM)
Platform Subscription from SHI International Corp
For Action
Approved on Consent Agenda
A14.Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month
of Virtual Executive Assistant service to Councilmembers.
Councilmember Burns requested the City Council authorize the City Manager to execute
a contract agreement with Worxbee,Inc.to provide a 12-month initial service term of 80
active hours of service per month at a rate of $7,800.00 per month.Funding for this work
will be from the General Fund,City Council,and external services account
(100.13.1300.62175),which has a FY2023 budget allocation of $68,042,all
of which is remaining.
Motion:Councilmember Harris
Second:Councilmember Reid
For Action
Approved 6-2
Ayes:Harris,Wynne,Burns,Revelle,Reid,Geracaris
Nays:Kelly,Nieuwsma
A15.Resolution 31-R-23,Expressing the Commitment of the City Council to Complete a
Property Conversion Utilizing an Undeveloped Property Within the City of
Evanston to Create New Public Park Space
Staff recommended that City Council approve Resolution 31-R-23,Expressing the
Commitment of the City Council to Complete a Property Conversion Utilizing an
Undeveloped Property Within the City of Evanston to Create New Public Park Space.
For Action
Approved on Consent Agenda
Page 10 of 14
M1.Page 33 of 305
Page 10 MINUTES April 10,2023
A16.Ordinance 31-O-23,Authorizing the Sale of Surplus Property Owned by the City of
Evanston
Staff recommended that City Council adopt Ordinance 31-O-23,directing the City
Manager to offer the sale of vehicles owned by the City through public auction through
GovDeals,an online auction system utilized by government agencies,or any other
subsequent America’s Online Auction.These vehicles have been determined to be
surplus due to new vehicle replacements being placed into service or vehicles that had
to be taken out of service for safety reasons with the intention of eventual replacement.
For Action
Approved on Consent Agenda
(IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE
P1.Ordinance 38-O-23,Amending Section 6-9-2-3 of the City Code Adding
Performance Event Venues As A Special Use in the B1 Business District
The Land Use Commission recommended the adoption of Ordinance 38-O-23,
amending Section 6-9-2-3 of the City Code,and adding Performance Event Venues as a
Special Use in the B1 Business District.
For Action
Approved on Consent Agenda
P2.Ordinance 39-O-23,Granting a Special Use Permit to Allow for A Performance
Entertainment Venue Pursuant to City Code 6-9-2-3 and Approving A Major
Variation Pursuant to City Code 6-16-5,Table 16-E on the Property Located At
1243-45 Chicago Avenue,in the B1 Business District
The Land Use Commission recommends the adoption of Ordinance 39-O-23 granting a
Special Use Permit to allow for a Performance Entertainment Venue pursuant to City
Code 6-9-2-3 and approving a Major Variation pursuant to City Code 6-16-5,Table 16-E
on the property located at 1243-45 Chicago Avenue,in the B1 Business District.
For Action
Approved on Consent Agenda
Page 11 of 14
M1.Page 34 of 305
Page 11 MINUTES April 10,2023
P3.Ordinance 34-O-23,approving a Special Use and Major Variations for a religious
institution at 1801-1805 Church Street.
Land Use Commission recommended denial of the requested zoning relief.In late 2020
and early 2021,the Economic Development Committee recommended approval of,and
the City Council adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a
purchase and sales agreement with a joint entity including Mt.Pisgah Ministry,Inc.and
Housing Opportunity Development Corporation (HODC)for the redevelopment of the
vacant parcels to include a mixed-use building with affordable housing.See Legislative
History for additional information.For Action Ordinance 34-O-23
Motion:Councilmember Redi
Second:Councilmember Wynne
For Action
Approved 7-1
Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nays:Kelly
P4.Ordinance 35-O-23,approving Major Variations for the construction of a new
4-story mixed-use building at 1811-1815 Church Street.
Land Use Commission recommended approval of Ordinance 35-O-23 approving Major
Variations from the Evanston Zoning Code to allow for the construction of a new 5-story
mixed-use building with ground floor retail,44 dwelling units above,46 on-site vehicle
parking and 26 bike parking spaces at 1811-1815 Church Street,HODC,in the B2
Business and oWE West Evanston Overlay Districts.In late 2020 and early 2021,the
Economic Development Committee recommended approval of,and the City Council
adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase and
sale agreement with a joint entity including Mt.Pisgah Ministry,Inc.and Housing
Opportunity Development Corporation (HODC)for the redevelopment of the vacant
parcels to include a mixed-use building with affordable housing.See Legislative History
for additional information.
Motion:Councilmember Burns
Second:Councilmember Reid
For Action
Approved 7-1
Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris,
Nays:Kelly
Page 12 of 14
M1.Page 35 of 305
Page 12 MINUTES April 10,2023
(X)CONSENT AGENDA -ECONOMIC DEVELOPMENT COMMITTEE
ED1.Recommendation to City Council to purchase Meridian Barricades for Special
Event Support
The City of Evanston Special Events Committee,in conjunction with the Evanston Police
and Fire Departments,seeks to recommended the purchase of Meridian Archer 1200
Vehicle Barriers for use at approved City of Evanston events held on public property.
ARPA Funding not to exceed $612,821.84 For Action Recommendation to City Council
to purchase Meridian Barricades for Special Event Support
Motion:Councilmember Reid
Second:Councilmember Harris
Councilmember Wynne moved for the purchas 30 Maridian barricades.
Motion:Councilmember Wynne
Second:Councilmember Revelle
Motion amended:
Councilmember Wynne motioned to purchas 24 Maridian Barricades,2 trailers,a
gate beam and all the necessary equipment.
Motion:Councilmember Wynne
Second:Councilmember Harris
Motion Passed 6-0-2
Ayes:Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris
Nays:0
Absent:Kelly,Burns
For Action
Approved 6-0-2
Ayes:Wynne,Nieuwsma,Revelle,Reid,Geracaris,Harris
Nays:0
Absent:Kelly,Burns
(XI)APPOINTMENTS
AP1.Approval of Appointment and Reappointment to Boards,Commissions,and
Committees
The Mayor recommended City Council approval of Meghan Shea's appointment and
Benjamin Schapiro's reappointment to the Library Board.For Action Approval of
Appointment and Reappointment to Boards,Commissions,and Committees
For Action
Approved on Consent Agenda
Page 13 of 14
M1.Page 36 of 305
Page 13 MINUTES April 10,2023
(XII)CALL OF THE WARDS
Ward 1:Absent
Ward 2:Report
Ward 3:No Report
Ward 4:Report
Ward 5:Absent
Ward 6:Not Present
Ward 7:No Report
Ward 8:Report
Ward 9:No Report
(XIII)EXECUTIVE SESSION-None
(XIV)ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 10 p.m.
Page 14 of 14
M1.Page 37 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, and Bills List.
Date: April 24, 2023
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of March
27, 2023, through April 9, 2023, in the amount of $3,092,481.98 and t he Bills List for April 25,
2023, in the amount of $2,419,055.67.
Council Action:
For Action
Summary:
Payroll – March 27, 2023, through April 9, 2023, $ 3,092,481.98
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – April 25, 2023, FY23, $ 2,419,055.67
General Fund Amount – Bills list $ 438,511.54
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,511,537.65
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
04.25.2023 FY23 BILLS LIST
A1.Page 38 of 305
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.04/25/2023 04/25/2023 34.67
Invoice Transactions 1 $34.67
19631 - ANDERSON, MELANIE 04/25/2023 04/25/2023 30.00
Invoice Transactions 1 $30.00
Invoice Transactions 1 $30.00
Invoice Transactions 1 $30.00
19633 - WORXBEE, INC.04/25/2023 04/25/2023 13,130.00
Invoice Transactions 1 $13,130.00
19169 - DREXWOOD PARTNERS LLC 04/25/2023 04/25/2023 5,000.00
Invoice Transactions 1 $5,000.00
19359 - KELLY, CLARE 04/26/2023 04/25/2023 784.20
Invoice Transactions 1 $784.20
Invoice Transactions 3 $18,914.20
Invoice Transactions 3 $18,914.20
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 45.75
Invoice Transactions 1 $45.75
Invoice Transactions 1 $45.75
Invoice Transactions 1 $45.75
100279 - ASCAP /AMERICAN SOCIETY OF COMPOSERS,04/25/2023 04/25/2023 859.46
Invoice Transactions 1 $859.46
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 04/25/2023 04/25/2023 1,875.00
Invoice Transactions 1 $1,875.00
Invoice Transactions 2 $2,734.46
12151 - MULTILINGUAL CONNECTIONS LLC 04/26/2023 04/25/2023 175.00
Invoice Transactions 1 $175.00
Invoice Transactions 1 $175.00
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 52.07
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 6.77
Invoice Transactions 2 $58.84
Invoice Transactions 2 $58.84
19632 - PNC BANK 04/25/2023 04/25/2023 598.51
Invoice Transactions 1 $598.51
19630 - CONSTANTINE, GRETCHEN 04/25/2023 04/25/2023 75.00
Invoice Transactions 1 $75.00
14374 - ACCOUNTING PRINCIPALS 04/25/2023 04/25/2023 1,378.13
14374 - ACCOUNTING PRINCIPALS 04/25/2023 04/25/2023 1,368.94
Invoice Transactions 2 $2,747.07
101832 - FEDERAL EXPRESS CORP.04/25/2023 04/25/2023 16.66
Invoice Transactions 1 $16.66
17306 - DAVIS BANCORP, INC.04/25/2023 04/25/2023 3,352.23
Invoice Transactions 1 $3,352.23
188147 - AZAVAR AUDIT SOLUTIONS 04/25/2023 04/25/2023 1,527.14
Invoice Transactions 1 $1,527.14
16914 - ALACRITI PAYMENTS LLC 04/25/2023 04/25/2023 5,000.00
Invoice Transactions 1 $5,000.00
10643 - PASSPORT LABS, INC.04/25/2023 04/25/2023 829.07
Invoice Transactions 1 $829.07
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 16.59
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 34.46
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 60.19
Invoice Transactions 3 $111.24
Invoice Transactions 12 $14,256.92
121566 - CHMARA, ROM C 04/25/2023 04/25/2023 7,053.75
Invoice Transactions 1 $7,053.75
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 52.07
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 6.78
Invoice Transactions 2 $58.85
Invoice Transactions 3 $7,112.60
105394 - VERIZON WIRELESS 04/25/2023 04/25/2023 26,499.47
Invoice Transactions 1 $26,499.47
Invoice Transactions 1 $26,499.47
18518 - PERFORMANCE IN PLACE THEATRE CO.04/25/2023 04/25/2023 1,000.00
Invoice Transactions 1 $1,000.00
Invoice Transactions 1 $1,000.00
17951 - KIDS CREATE CHANGE 04/25/2023 04/25/2023 2,500.00
Invoice Transactions 1 $2,500.00
19574 - MSI HEALING INC 04/25/2023 04/25/2023 2,500.00
279468 - TEPIC LANDSCAPING, INC.04/25/2023 04/25/2023 300.02
Invoice Transactions 2 $2,800.02
Invoice Transactions 3 $5,300.02
Invoice Transactions 25 $57,137.31
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 04/25/2023 04/25/2023 2,381.97
Invoice Transactions 1 $2,381.97
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 04/25/2023 04/25/2023 857.00
Invoice Transactions 1 $857.00
Invoice Transactions 2 $3,238.97
Invoice Transactions 2 $3,238.97
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
Account 65010 - BOOKS, PUBLICATIONS, MAPS
SUBSCRIPTION PRODUCT CHARGES
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ONLINE/SOFTWARE SUBSCRIPTION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62656 - GREAT MERCHANT GRANT Totals
Account 62664 - ENTREPRENEURSHIP SUPPORT
ENTREPRENEURSHIP SUPPORT PROGRAM GRANT
ENTREPRENEURSHIP SUPPORT GRANT-ELECTRIC LEAF BLOWERS
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
SPECIAL PROJECTS GRANT
Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals
Business Unit 1580 - COMMUNITY ARTS Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62656 - GREAT MERCHANT GRANT
GREAT MERCHANT GRANT - EVANSTON ASPA EVENT
Account 64540 - TELECOMMUNICATIONS - WIRELESS
COMMUNICATION CHARGES MAR 2023
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 1575 - PURCHASING Totals
Business Unit 1580 - COMMUNITY ARTS
Account 66040 - GENERAL ADMINISTRATION & SUPPORT
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1570 - ACCOUNTING Totals
Business Unit 1575 - PURCHASING
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1570 - ACCOUNTING
Account 62185 - CONSULTING SERVICES
ACCOUNTING SERVICES MAR 2023
Account 62185 - CONSULTING SERVICES Totals
ANNUAL ACTIVE PERMIT FEE MARCH 2023
Account 65045 - LICENSING/REGULATORY SUPP Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
SALES TAX CONTINGENCY PAYMENTS 09/22-12/22
Account 64541 - UTILITY TAX AUDIT SERVICES Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
MONTHLY CASHIERING
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 65045 - LICENSING/REGULATORY SUPP
SHIPPING
Account 62315 - POSTAGE Totals
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES
Account 62431 - ARMORED CAR SERVICES Totals
Account 64541 - UTILITY TAX AUDIT SERVICES
Account 52010 - WHEEL TAX Totals
Account 61060 - SEASONAL EMPLOYEES
OFFICE ASSISTANT
OFFICE ASSISTANT
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62315 - POSTAGE
Business Unit 1560 - REVENUE & COLLECTIONS
Account 51620 - REAL ESTATE TRANSFER TAX
OVERPAID TRANSFER TAX
Account 51620 - REAL ESTATE TRANSFER TAX Totals
Account 52010 - WHEEL TAX
OVERPAID WHEEL TAX
Business Unit 1555 - FINANCIAL ADMINISTRATION
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1555 - FINANCIAL ADMINISTRATION Totals
Business Unit 1505 - CITY MANAGER Totals
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
MARCH 30 CITY ENEWS TRANSLATION
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ANNUAL MUSIC LICENSE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 68205 - CONTINGENCIES
REPARATIONS SERVICE DELIVERY
Account 68205 - CONTINGENCIES Totals
LABELS
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1400 - CITY CLERK Totals
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 1300 - CITY COUNCIL Totals
Department 13 - CITY COUNCIL Totals
Department 14 - CITY CLERK
Business Unit 1400 - CITY CLERK
Account 65095 - OFFICE SUPPLIES
Account 62175 - EXTERNAL SERVICES Totals
Account 62227 - ADVOCACY SERVICES
CONSULTANT SERVICE MAR 2023
Account 62227 - ADVOCACY SERVICES Totals
Account 62295 - TRAINING & TRAVEL
REIMBURSEMENT: NLC CONFERENCE
Business Unit 1300 - CITY COUNCIL Totals
Department 12 - LEGISLATIVE Totals
Department 13 - CITY COUNCIL
Business Unit 1300 - CITY COUNCIL
Account 62175 - EXTERNAL SERVICES
WORXBEE
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Department 12 - LEGISLATIVE
Business Unit 1300 - CITY COUNCIL
Account 52046 - RENTAL BUILDING REGISTRATIONS
OVERPAID RENTAL REGISTRATION
Account 52046 - RENTAL BUILDING REGISTRATIONS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
Invoice Description
Fund 100 - GENERAL FUND
Account 21650 - LIFE INSURANCE-UNIVERSAL
NGL MONTHLY INVOICE
Run by Tera Davis on 04/19/2023 11:06:16 AM
Page 2 of 25
A1.Page 39 of 305
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
Invoice Description
326463 - THEODORE POLYGRAPH SERVICE, INC.04/25/2023 04/25/2023 200.00
105201 - TRANS UNION CORP 04/25/2023 04/25/2023 180.00
Invoice Transactions 2 $380.00
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.04/25/2023 04/25/2023 50.00
Invoice Transactions 1 $50.00
101665 - NORTH SHORE ENH OMEGA 04/25/2023 04/25/2023 3,271.00
Invoice Transactions 1 $3,271.00
19164 - FRANCZEK P.C.04/25/2023 04/25/2023 2,714.36
Invoice Transactions 1 $2,714.36
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 42.33
Invoice Transactions 1 $42.33
Invoice Transactions 6 $6,457.69
19297 - ELM ASSOCIATES, INC.04/25/2023 04/25/2023 1,300.00
Invoice Transactions 1 $1,300.00
18838 - NANO TECH COMPUTER SERVICES LLC 04/25/2023 04/25/2023 1,082.56
18838 - NANO TECH COMPUTER SERVICES LLC 04/25/2023 04/25/2023 1,050.56
Invoice Transactions 2 $2,133.12
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 04/25/2023 04/25/2023 2,000.00
101401 - DELL COMPUTER CORP.04/25/2023 04/25/2023 58,367.45
19559 - VIRTRU 04/25/2023 04/25/2023 4,615.05
Invoice Transactions 3 $64,982.50
100401 - COMCAST CABLE 04/25/2023 04/25/2023 30.02
Invoice Transactions 1 $30.02
102642 - IRON MOUNTAIN OSDP 04/25/2023 04/25/2023 1,261.36
Invoice Transactions 1 $1,261.36
Invoice Transactions 8 $69,707.00
15491 - BARNACLE PARKING ENFORCEMENT 04/25/2023 04/25/2023 2,805.00
103795 - NORTH SHORE TOWING 04/25/2023 04/25/2023 75.00
103795 - NORTH SHORE TOWING 04/25/2023 04/25/2023 75.00
Invoice Transactions 3 $2,955.00
17777 - DATA EQUIPMENT SERVICES, LLC 04/25/2023 04/25/2023 285.00
10643 - PASSPORT LABS, INC.04/25/2023 04/25/2023 33,682.50
Invoice Transactions 2 $33,967.50
130931 - GALLS INCORPORATED 04/25/2023 04/25/2023 163.51
130931 - GALLS INCORPORATED 04/25/2023 04/25/2023 41.55
Invoice Transactions 2 $205.06
Invoice Transactions 7 $37,127.56
100177 - ALLEGRA PRINT & IMAGING 04/25/2023 04/25/2023 187.50
100401 - COMCAST CABLE 04/25/2023 04/25/2023 63.06
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 04/25/2023 04/25/2023 115.10
104672 - SERVICE SANITATION INC 04/25/2023 04/25/2023 375.95
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 365.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 3,604.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 440.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 665.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 1,410.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 719.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 369.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 369.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 505.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 649.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 369.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 100.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 390.50
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 369.00
292329 - UNITED STATES ALLIANCE FIRE PROTECTION 04/25/2023 04/25/2023 669.00
Invoice Transactions 19 $11,734.11
15633 - NORH ROBINSON III 04/25/2023 04/25/2023 200.00
Invoice Transactions 1 $200.00
104107 - PITNEY BOWES 04/25/2023 04/25/2023 1,661.03
317013 - H-O-H WATER TECHNOLOGY 04/25/2023 04/25/2023 1,750.00
18489 - VERIZON CONNECT 04/25/2023 04/25/2023 992.48
Invoice Transactions 3 $4,403.51
103744 - NICOR 04/25/2023 04/25/2023 82.07
103744 - NICOR 04/25/2023 04/25/2023 131.14
103744 - NICOR 04/25/2023 04/25/2023 127.95
Invoice Transactions 3 $341.16
100941 - CENTRAL RUG & CARPET CO.04/25/2023 04/25/2023 7,425.00
106599 - CHEMSEARCH 04/25/2023 04/25/2023 135.00
19601 - CHICAGO FILTER SUPPLY 04/25/2023 04/25/2023 650.90
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 04/25/2023 04/25/2023 237.92
Invoice Transactions 4 $8,448.82
120230 - FORWARD SPACE LLC D/B/A OFFICE 04/25/2023 04/25/2023 880.15
Invoice Transactions 1 $880.15
Invoice Transactions 31 $26,007.75
Invoice Transactions 52 $139,300.00
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 54.95
Invoice Transactions 1 $54.95
Invoice Transactions 1 $54.95
315470 - GOV TEMPS USA, LLC 04/25/2023 04/25/2023 981.75
315470 - GOV TEMPS USA, LLC 04/25/2023 04/25/2023 1,636.25
315470 - GOV TEMPS USA, LLC 04/25/2023 04/25/2023 924.00
Invoice Transactions 3 $3,542.00
Invoice Transactions 3 $3,542.00
104995 - B.H. SUHR & COMPANY, INC.04/25/2023 04/25/2023 995.00
16996 - ESTRADA FENCES INC.04/25/2023 04/25/2023 1,200.00
Invoice Transactions 2 $2,195.00
222307 - VCG UNIFORM 04/25/2023 04/25/2023 202.95
Invoice Transactions 1 $202.95
Invoice Transactions 3 $2,397.95Business Unit 2115 - PROPERTY STANDARDS Totals
PROPERTY MAINTENANCE STAKE REAR LINES FOR FENCES - 2113 DEWEY
PROPERTY MAINTENANCE - FENCE FOR 2113 DEWEY
Account 62493 - PROPERTY CLEAN UP EXPENSE Totals
Account 65020 - CLOTHING
EMBROIDER COE LOGO ON INSPECTORS SHIRTS
Account 65020 - CLOTHING Totals
HR CONSULTING
HR CONSULTING
Account 61010 - REGULAR PAY Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2115 - PROPERTY STANDARDS
Account 62493 - PROPERTY CLEAN UP EXPENSE
CD OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2105 - PLANNING & ZONING
Account 61010 - REGULAR PAY
HR CONSULTING
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
FREE FLOW 25 AGREEMENT LEVY
HVAC FILTERS
STOCK BATTERIES
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Account 65625 - FURNITURE & FIXTURES
OFFICE FURNITURE - VARIOUS DEPARTMENTS
UTILITIES NICOR 727 HOWARD MAR 23
UTILITIES GAS 2128 RIDGE MARCH 23
UTILITIES GAS 2603 SHERIDAN MARCH 2023
Account 64015 - NATURAL GAS Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
FLOORING AT DEMPSTER STREET BEACH HOUSE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SHIPPING AND POSTAGE MAR 2023
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
AVLS FOR FLEET
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
ANNUAL SPRINKLER TEST FIRE 5
ANNUAL FIRE PUMP AT FIRE 5
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62295 - TRAINING & TRAVEL
NORH ROBINSON ELECTRICAL LICENSE
Account 62295 - TRAINING & TRAVEL Totals
ANNUAL SPRINKLER TEST FIRE 3
ANNUAL SPRINKLER TEST 927 NOYES
ANNUAL SPRINKLER TEST FIRE 1
ANNUAL SPRINKLER TEST FIRE 2
ANNUAL EXTINGUISHER TEST ANIMAL SHELTER
ANNUAL EXTINGUISHER TEST CHURCH LOT
ANNUAL FIRE ALARM INSPECTION CIVIC CENTER
ANNUAL SPRINKLER TEST 2100 RIDGE
ANNUAL FIRE PUMP TEST 2100 RIDGE
TESTING AT ROBERT CROWN
ANNUAL SPRINKLER TEST AT PD
ANNUAL SPRINKLER TEST 300 DODGE
Account 62225 - BLDG MAINTENANCE SERVICES
YARD SIGNS
UTILITIES COMCAST 2020 ASBURY APRIL 23
JANITORIAL SUPPLIES
PORTABLE TOILET RENTAL
ANNUAL SPRINKLER TEST 2100 RIDGE
Account 65020 - CLOTHING
PEO CLOTHING
PEO CLOTHING
Account 65020 - CLOTHING Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1950 - FACILITIES
BOOT 4/12
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CELLULAR CHARGES FOR SMARKING SIGNS JAN-MAR 2023
CITATION MANAGEMENT MARCH 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 62451 - TOWING AND BOOTING CONTRACTS
BARNACLE RELEASE FEES MARCH 2023
BOOT 4/11
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 64505 - TELECOMMUNICATIONS
COMCAST - IT
Account 64505 - TELECOMMUNICATIONS Totals
Account 65605 - DATA CENTER MAINTENANCE
DATA STORAGE MARCH 23
IT CONSULTING SERVICES
Account 62185 - CONSULTING SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
SOFTWARE SERVICE
DELL DATA DOMAIN DD6400 BACKUP APPLIANCE
RENEWAL OF VIRTRU GMAIL ENCRYPTION
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 61060 - SEASONAL EMPLOYEES
IT CONSULTING SERVICES
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62185 - CONSULTING SERVICES
IT CONSULTING SERVICES
LEGAL SERVICES- FRANCZEK
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES-ODP SOLUTIONS
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
RECRUITMENT ADVERTISEMENT
Account 62205 - ADVERTISING Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
EMPLOYEE TESTING-NORTHSHORE OMEGA
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE
EMPLOYMENT TESTING TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62205 - ADVERTISING
Run by Tera Davis on 04/19/2023 11:06:16 AM
Page 3 of 25
A1.Page 40 of 305
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
Invoice Description
16985 - GARY GERDES 04/25/2023 04/25/2023 12,377.33
Invoice Transactions 1 $12,377.33
18750 - SCUBE INC.04/25/2023 04/25/2023 412.50
18750 - SCUBE INC.04/25/2023 04/25/2023 37.50
18750 - SCUBE INC.04/25/2023 04/25/2023 450.00
18750 - SCUBE INC.04/25/2023 04/25/2023 862.50
Invoice Transactions 4 $1,762.50
101832 - FEDERAL EXPRESS CORP.04/25/2023 04/25/2023 47.55
Invoice Transactions 1 $47.55
316000 - SAFEBUILT LLC, LOCKBOX # 88135 04/25/2023 04/25/2023 11,337.59
316000 - SAFEBUILT LLC, LOCKBOX # 88135 04/25/2023 04/25/2023 2,900.89
Invoice Transactions 2 $14,238.48
101832 - FEDERAL EXPRESS CORP.04/25/2023 04/25/2023 3.80
Invoice Transactions 1 $3.80
Invoice Transactions 9 $28,429.66
Invoice Transactions 16 $34,424.56
104126 - PAUL J. POLEP 04/25/2023 04/25/2023 167.58
Invoice Transactions 1 $167.58
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 79.53
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 12.09
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 64.98
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 3.29
Invoice Transactions 4 $159.89
100401 - COMCAST CABLE 04/25/2023 04/25/2023 25.80
Invoice Transactions 1 $25.80
Invoice Transactions 6 $353.27
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 1,800.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 1,300.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 325.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 900.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 4,795.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 4,795.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 4,795.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 04/25/2023 04/25/2023 4,795.00
19596 - SILKAITIS, TIMOTHY 04/25/2023 04/25/2023 1,740.00
Invoice Transactions 9 $25,245.00
18327 - US GAS 04/25/2023 04/25/2023 70.44
18327 - US GAS 04/25/2023 04/25/2023 70.44
18327 - US GAS 04/25/2023 04/25/2023 424.66
18327 - US GAS 04/25/2023 04/25/2023 46.96
18327 - US GAS 04/25/2023 04/25/2023 164.36
18327 - US GAS 04/25/2023 04/25/2023 46.96
18327 - US GAS 04/25/2023 04/25/2023 307.26
Invoice Transactions 7 $1,131.08
103561 - MUNICIPAL EMERGENCY SERVICES 04/25/2023 04/25/2023 80,407.00
Invoice Transactions 1 $80,407.00
Invoice Transactions 17 $106,783.08
Invoice Transactions 23 $107,136.35
15327 - ETHS 04/25/2023 04/25/2023 4,800.00
Invoice Transactions 1 $4,800.00
314306 - CINTAS CORPORATION #2 04/25/2023 04/25/2023 105.03
Invoice Transactions 1 $105.03
120230 - FORWARD SPACE LLC D/B/A OFFICE 04/25/2023 04/25/2023 1,722.98
Invoice Transactions 1 $1,722.98
Invoice Transactions 3 $6,628.01
Invoice Transactions 3 $6,628.01
100177 - ALLEGRA PRINT & IMAGING 04/25/2023 04/25/2023 408.00
Invoice Transactions 1 $408.00
100408 - ATHLETICA, INC.04/25/2023 04/25/2023 4,655.00
Invoice Transactions 1 $4,655.00
18307 - ANCHOR MECHANICAL INC.04/25/2023 04/25/2023 2,980.00
15844 - DUAL TEMP COMPANIES OF IL 04/25/2023 04/25/2023 3,828.27
15844 - DUAL TEMP COMPANIES OF IL 04/25/2023 04/25/2023 3,828.27
Invoice Transactions 3 $10,636.54
14991 - D.I.M.E.04/25/2023 04/25/2023 350.00
Invoice Transactions 1 $350.00
100310 - ANDERSON PEST SOLUTIONS 04/25/2023 04/25/2023 81.37
Invoice Transactions 1 $81.37
131436 - GARY KANTOR 04/25/2023 04/25/2023 184.80
16722 - WE GOT GAME, LLC 04/25/2023 04/25/2023 3,539.02
Invoice Transactions 2 $3,723.82
10546 - SUPERIOR INDUSTRIAL SUPPLY 04/25/2023 04/25/2023 37.79
10546 - SUPERIOR INDUSTRIAL SUPPLY 04/25/2023 04/25/2023 39.02
12792 - UNIFIRST CORPORATION 04/25/2023 04/25/2023 72.42
12792 - UNIFIRST CORPORATION 04/25/2023 04/25/2023 72.42
Invoice Transactions 4 $221.65
103885 - OFFICE DEPOT INC.04/25/2023 04/25/2023 137.76
103885 - OFFICE DEPOT INC.04/25/2023 04/25/2023 119.98
103885 - OFFICE DEPOT INC.04/25/2023 04/25/2023 37.03
103885 - OFFICE DEPOT INC.04/25/2023 04/25/2023 15.98
103885 - OFFICE DEPOT INC.04/25/2023 04/25/2023 88.15
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 04/25/2023 04/25/2023 295.00
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 88.15
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 15.98
Invoice Transactions 8 $798.03
Invoice Transactions 21 $20,874.41
100310 - ANDERSON PEST SOLUTIONS 04/25/2023 04/25/2023 39.64
Invoice Transactions 1 $39.64
17229 - SPORTS FOR LIFE, LLC 04/25/2023 04/25/2023 9,875.60
Invoice Transactions 1 $9,875.60
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
TENNIS VENDOR
Account 62505 - INSTRUCTOR SERVICES Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62495 - LICENSED PEST CONTROL SERVICES
MONTHLY PEST CENTRAL
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
PRINTING PAPER
OFFICE SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 62505 - INSTRUCTOR SERVICES
MAGIC CLASS INSTRUCTOR
SPORTS INSTRUCTOR SERVICES
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
Account 62490 - OTHER PROGRAM COSTS
DJ PUBLIC SKATE
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
PEST CONTROL MAINTENANCE
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
MACHINE MAINTENANCE
RCCC HVAC PREVENTATIVE MAINTENANCE
RCCC HVAC PREVENTATIVE MAINTENANCE
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62210 - PRINTING
PRINTING OF SIGNS
Account 62210 - PRINTING Totals
Account 62245 - OTHER EQMT MAINTENANCE
PROFESSIONAL SERVICES
Account 65620 - OFFICE MACH. & EQUIP.
OFFICE FURNITURE - VARIOUS DEPARTMENTS
Account 65620 - OFFICE MACH. & EQUIP. Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Account 62467 - ASPIRE GRANT- EXPENSE
iKITS SHADOW WEEK 2023_ETHS FOUNDATION
Account 62467 - ASPIRE GRANT- EXPENSE Totals
Account 62477 - PHEP GRANT-EXPENSE
FIRST AID CABINET SUPPLY
Account 62477 - PHEP GRANT-EXPENSE Totals
MES SCBA EQUIPMENT
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2435 - PUBLIC HEALTH DIVISION
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
Account 65015 - CHEMICALS/ SALT Totals
Account 65090 - SAFETY EQUIPMENT
TRAINING AGREEMENT
Account 62295 - TRAINING & TRAVEL Totals
Account 65015 - CHEMICALS/ SALT
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 62295 - TRAINING & TRAVEL
NIPSTA FIRE TRAINING
FIREFIGHTER TRAINING
FIRE OFFICE DEPOT 2023
FIRE OFFICE DEPOT 2023
FIRE OFFICE DEPOT 2023
Account 65095 - OFFICE SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
COMMUNICATIONS: APR 23
Business Unit 2305 - FIRE MGT & SUPPORT
Account 65020 - CLOTHING
REIMBURSEMENT
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
FIRE OFFICE DEPOT 2023
Account 62490 - OTHER PROGRAM COSTS
SHIPPING
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 23 - FIRE MGMT & SUPPORT
SHIPPING
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
FEBRUARY 2023 SUPPORT SERVICES
JANUARY 2023 SUPPORT SERVICES
DECEMBER 2022 SUPPORT HOURS
MARCH 2023 SUPPORT SERVICES
Account 62236 - SOFTWARE MAINTENANCE Totals
Account 62280 - OVERNIGHT MAIL CHARGES
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 61010 - REGULAR PAY
INTERIM BUILDING & INSPECTION SERVICES MGR MAR-2023
Account 61010 - REGULAR PAY Totals
Account 62236 - SOFTWARE MAINTENANCE
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A1.Page 41 of 305
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
Invoice Description
10407 - NORTHWESTERN UNIVERSITY 04/25/2023 04/25/2023 88.00
Invoice Transactions 1 $88.00
Invoice Transactions 3 $10,003.24
104914 - STA-KLEEN INC.04/25/2023 04/25/2023 65.00
Invoice Transactions 1 $65.00
100310 - ANDERSON PEST SOLUTIONS 04/25/2023 04/25/2023 82.80
Invoice Transactions 1 $82.80
10546 - SUPERIOR INDUSTRIAL SUPPLY 04/25/2023 04/25/2023 349.10
10546 - SUPERIOR INDUSTRIAL SUPPLY 04/25/2023 04/25/2023 176.37
Invoice Transactions 2 $525.47
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 (100.91)
Invoice Transactions 1 ($100.91)
102984 - LAUNDRY WORLD 04/25/2023 04/25/2023 56.00
Invoice Transactions 1 $56.00
Invoice Transactions 6 $628.36
19293 - CUTTER, ZACHARY T 04/25/2023 04/25/2023 40.00
173137 - SHADANA PATTERSON 04/25/2023 04/25/2023 300.00
12204 - YANCEY HUGHES PHOTOGRAPHY 04/25/2023 04/25/2023 175.00
Invoice Transactions 3 $515.00
19593 - 3RD DIMENSION PERFORMANCE GROUP 04/25/2023 04/25/2023 2,500.00
15600 - DENISE W. BARRETO 04/25/2023 04/25/2023 250.00
11894 - DONOVAN MIXON 04/25/2023 04/25/2023 150.00
Invoice Transactions 3 $2,900.00
11999 - L&J'S ENTERPRISES CAFE DBA YOFRESH YOGURT CAFE 04/25/2023 04/25/2023 631.00
Invoice Transactions 1 $631.00
Invoice Transactions 7 $4,046.00
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 04/25/2023 04/25/2023 846.40
Invoice Transactions 1 $846.40
Invoice Transactions 1 $846.40
100401 - COMCAST CABLE 04/25/2023 04/25/2023 463.58
Invoice Transactions 1 $463.58
17098 - PHOENIX SECURITY LTD 04/25/2023 04/25/2023 1,065.75
Invoice Transactions 1 $1,065.75
313314 - 303 TAXI 04/25/2023 04/25/2023 2,760.00
315915 - AMERICAN TAXI DISPATCH, INC.04/25/2023 04/25/2023 22.00
Invoice Transactions 2 $2,782.00
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 04/25/2023 04/25/2023 251.96
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 04/25/2023 04/25/2023 221.17
Invoice Transactions 2 $473.13
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 88.34
Invoice Transactions 1 $88.34
102984 - LAUNDRY WORLD 04/25/2023 04/25/2023 43.25
Invoice Transactions 1 $43.25
Invoice Transactions 8 $4,916.05
299385 - WALSH MARINE PRODUCTS INC 04/25/2023 04/25/2023 2,345.00
Invoice Transactions 1 $2,345.00
Invoice Transactions 1 $2,345.00
100310 - ANDERSON PEST SOLUTIONS 04/25/2023 04/25/2023 45.68
Invoice Transactions 1 $45.68
16422 - RAINOUTLINE 04/25/2023 04/25/2023 399.00
Invoice Transactions 1 $399.00
Invoice Transactions 2 $444.68
102594 - INSTITUTE FOR THERAPY THROUGH THE ARTS 04/25/2023 04/25/2023 450.00
Invoice Transactions 1 $450.00
Invoice Transactions 1 $450.00
100177 - ALLEGRA PRINT & IMAGING 04/25/2023 04/25/2023 39.00
Invoice Transactions 1 $39.00
Invoice Transactions 1 $39.00
100162 - ALARM DETECTION SYSTEMS, INC.04/25/2023 04/25/2023 304.50
Invoice Transactions 1 $304.50
Invoice Transactions 1 $304.50
10407 - NORTHWESTERN UNIVERSITY 04/25/2023 04/25/2023 1,038.79
Invoice Transactions 1 $1,038.79
Invoice Transactions 1 $1,038.79
Invoice Transactions 53 $45,936.43
19592 - ILLINOIS PUBLIC WORKS MUTUAL AID NETWORK 04/25/2023 04/25/2023 375.00
Invoice Transactions 1 $375.00
18489 - VERIZON CONNECT 04/25/2023 04/25/2023 1,862.53
Invoice Transactions 1 $1,862.53
Invoice Transactions 2 $2,237.53
19346 - GRAF TREE CARE, INC.04/25/2023 04/25/2023 13,716.00
19594 - RICK SWEITZER 04/25/2023 04/25/2023 297.50
19594 - RICK SWEITZER 04/25/2023 04/25/2023 1,050.00
19594 - RICK SWEITZER 04/25/2023 04/25/2023 600.00
Invoice Transactions 4 $15,663.50
Invoice Transactions 4 $15,663.50
14100 - BHFX LLC 04/25/2023 04/25/2023 152.50
Invoice Transactions 1 $152.50
316000 - SAFEBUILT LLC, LOCKBOX # 88135 04/25/2023 04/25/2023 500.50
Invoice Transactions 1 $500.50
Account 62210 - PRINTING
PRINTING SUPPLIES FOR PLOTTER
Account 62210 - PRINTING Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
ROW PERMIT ENGINEERING SERVICES
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
50% REIMBURSEMENT FOR STAKED BOUNDARY SURVEY
50% REIMBURSEMENT TO RESIDENT FOR TREE REMOVAL
50% REIMBURSEMENT TO RESIDENT FOR TREE REMOVAL
Account 62385 - TREE SERVICES Totals
Business Unit 4320 - FORESTRY Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
AVLS FOR FLEET
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4320 - FORESTRY
Account 62385 - TREE SERVICES
PARTIAL TREE INVENTORY - GRANT 21
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES IPWMAN FY23
Account 62360 - MEMBERSHIP DUES Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62506 - WORK- STUDY
ARTS WORK STUDY
Account 62506 - WORK- STUDY Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS AND RECREATION Totals
Business Unit 3605 - ECOLOGY CENTER Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 62518 - SECURITY ALARM CONTRACTS
ALARM SERVICE
Account 62518 - SECURITY ALARM CONTRACTS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3605 - ECOLOGY CENTER
Account 62210 - PRINTING
BUSINESS CARDS
Account 62210 - PRINTING Totals
RAINOUT LINE
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3100 - SPORTS LEAGUES Totals
Business Unit 3130 - SPECIAL RECREATION
Account 62490 - OTHER PROGRAM COSTS
MUSIC THERAPY
Business Unit 3080 - BEACHES Totals
Business Unit 3100 - SPORTS LEAGUES
Account 62495 - LICENSED PEST CONTROL SERVICES
MASON PARK MONTHLY SERVICE
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 65110 - RECREATION SUPPLIES
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3080 - BEACHES
Account 65090 - SAFETY EQUIPMENT
LAKEFRONT BUOYS
Account 65090 - SAFETY EQUIPMENT Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
LAUNDRY MOPS TOWELS
TAXI SERVICE
TAXI SERVICE
Account 62695 - COUPON PMTS-CAB SUBSIDY Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
COMCAST
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 62515 - RENTAL SERVICES
SECURITY FOR RENTALS
Account 62515 - RENTAL SERVICES Totals
Account 62695 - COUPON PMTS-CAB SUBSIDY
Account 65025 - FOOD
CONGREGATE SENIOR MEAL PROGRAM
Account 65025 - FOOD Totals
Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62511 - ENTERTAIN/PERFORMER SERV
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 65025 - FOOD
CATERING FOR WOMEN'S HISTORY MONTH
Account 65025 - FOOD Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3050 - RECREATION OUTREACH PROGRAM
PHOTOGRAPHER
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
PERFORMANCE ETHS
WOMEN'S HISTORY MONTH
MUSIC PERFORMANCE
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62505 - INSTRUCTOR SERVICES
ASST WOMEN'S HISTORY MONTH
VIDEOGRAPHER
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES RETURN
Account 65095 - OFFICE SUPPLIES Totals
Account 65110 - RECREATION SUPPLIES
TABLE CLOTH WASHED
Account 62495 - LICENSED PEST CONTROL SERVICES
FJCC MONTHLY SERVICE FOR PEST CONTROL
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 62506 - WORK- STUDY Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62225 - BLDG MAINTENANCE SERVICES
HOOD DUCT & EQUIPMENT CLEANING
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62506 - WORK- STUDY
WORK STUDY CHANDLER
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A1.Page 42 of 305
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
Invoice Description
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 73.87
Invoice Transactions 1 $73.87
Invoice Transactions 3 $726.87
120230 - FORWARD SPACE LLC D/B/A OFFICE 04/25/2023 04/25/2023 2,832.39
Invoice Transactions 1 $2,832.39
Invoice Transactions 1 $2,832.39
100747 - MOBO TREX 04/25/2023 04/25/2023 4,120.00
100747 - MOBO TREX 04/25/2023 04/25/2023 105.00
Invoice Transactions 2 $4,225.00
Invoice Transactions 2 $4,225.00
Invoice Transactions 12 $25,685.29
Invoice Transactions 192 $438,511.54
DETECTOR RACK COMPONENTS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
OFFICE FURNITURE - VARIOUS DEPARTMENTS
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
BACK UP BATTERY & AUDIBLE PEDESTRIAN SYSTEM
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4510 - STREET MAINTENANCE
Account 65625 - FURNITURE & FIXTURES
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A1.Page 43 of 305
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
19439 - STREETPLUS COMPANY, LLC 04/26/2023 04/25/2023 35,461.43
19439 - STREETPLUS COMPANY, LLC 04/26/2023 04/25/2023 29,017.41
Invoice Transactions 2 $64,478.84
Invoice Transactions 2 $64,478.84
19439 - STREETPLUS COMPANY, LLC 04/26/2023 04/25/2023 28,461.61
19439 - STREETPLUS COMPANY, LLC 04/26/2023 04/25/2023 24,484.46
Invoice Transactions 2 $52,946.07
Invoice Transactions 2 $52,946.07
18898 - SHERIDAN FULLER 04/25/2023 04/25/2023 2,000.00
Invoice Transactions 1 $2,000.00
Invoice Transactions 1 $2,000.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 6,525.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 8,047.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 5,872.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 3,552.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 2,392.50
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 1,885.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 04/25/2023 04/25/2023 4,640.00
Invoice Transactions 7 $32,915.00
Invoice Transactions 7 $32,915.00
181472 - DUPAGE FEDERATION 04/25/2023 04/25/2023 369.15
Invoice Transactions 1 $369.15
Invoice Transactions 1 $369.15
Invoice Transactions 13 $152,709.06
Invoice Transactions 13 $152,709.06
Business Unit 9973 - PARTICIPATORY BUDGETING Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Business Unit 9973 - PARTICIPATORY BUDGETING
Account 62490 - OTHER PROGRAM COSTS
SPANISH LANGUAGE INTERPRETATION
Account 62490 - OTHER PROGRAM COSTS Totals
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Unit 9950 - PERMIT SOFTWARE Totals
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Business Unit 9937 - GUARANTEED INCOME PROGRAM Totals
Business Unit 9950 - PERMIT SOFTWARE
Account 62236 - SOFTWARE MAINTENANCE
CIVIC PLATFORM CONFIGURATION (RFP 22-13)
Business Unit 9937 - GUARANTEED INCOME PROGRAM
Account 62490 - OTHER PROGRAM COSTS
RESEARCH FOR GUARANTEED INCOME
Account 62490 - OTHER PROGRAM COSTS Totals
EVANSTON CLEAN TEAM CONTRACT FEBRUARY 2023
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9921 - WORKFORCE DEVELOPMENT-ASPIRE Totals
Business Unit 9915 - STREETPLUS CLEAN TEAM Totals
Business Unit 9921 - WORKFORCE DEVELOPMENT-ASPIRE
Account 65515 - OTHER IMPROVEMENTS
EVANSTON CLEAN TEAM CONTRACT NOVEMBER 2022
Business Unit 9915 - STREETPLUS CLEAN TEAM
Account 65515 - OTHER IMPROVEMENTS
BUSINESS DISTRICT CLEANING SERVICES
BUSINESS DISTRICT CLEANING SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
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A1.Page 44 of 305
176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
19564 - MLGD ENTERPRISES 04/25/2023 04/25/2023 250.00
Invoice Transactions 1 $250.00
Invoice Transactions 1 $250.00
101776 - EVANSTON/NORTHSHORE YWCA 04/25/2023 04/25/2023 8,750.00
Invoice Transactions 1 $8,750.00
Invoice Transactions 1 $8,750.00
Invoice Transactions 2 $9,000.00
Invoice Transactions 2 $9,000.00Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 67111 - YWCA Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals
Department 24 - HEALTH Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS
Account 67111 - YWCA
1ST DISBURSEMENT OF FY2023 PUBLIC SERVICES
Business Unit 2445 - HUMAN SERVICES
Account 62490 - OTHER PROGRAM COSTS
HONORARIUM TO PASTOR DILLARD
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
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A1.Page 45 of 305
177 REPARATIONS FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 04/25/2023 04/25/2023 250.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 04/25/2023 04/25/2023 1,200.00
Invoice Transactions 2 $1,450.00
Invoice Transactions 2 $1,450.00
Invoice Transactions 2 $1,450.00
Invoice Transactions 2 $1,450.00
Business Unit 1595 - REPARATIONS FUND Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Fund 177 - REPARATIONS FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Business Unit 1595 - REPARATIONS FUND
Account 62490 - OTHER PROGRAM COSTS
HOME IMPROVEMENT - FINAL PAYMENT
REPARATIONS - HOME IMPROVEMENT
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 177 - REPARATIONS FUND
Department 15 - CITY MANAGER'S OFFICE
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
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A1.Page 46 of 305
178 SUSTAINABILITY FUND
Vendor G/L Date Payment Date Invoice Amount
19546 - WSP E & I CANADA LIMITED 04/25/2023 04/25/2023 18,900.00
Invoice Transactions 1 $18,900.00
Invoice Transactions 1 $18,900.00
Invoice Transactions 1 $18,900.00
Invoice Transactions 1 $18,900.00
Business Unit 9910 - SUSTAINABILITY ADMIN Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 178 - SUSTAINABILITY FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Business Unit 9910 - SUSTAINABILITY ADMIN
Account 62180 - STUDIES
MUNICIPAL FLEET RIGHTSIZING & ELECTRIFICATION PLAN
Account 62180 - STUDIES Totals
Invoice Description
Fund 178 - SUSTAINABILITY FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
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A1.Page 47 of 305
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 29.45
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 15.51
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 15.51
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 15.51
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 15.51
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 15.51
101143 - COMED 04/25/2023 04/25/2023 150.21
101143 - COMED 04/25/2023 04/25/2023 313.11
101143 - COMED 04/25/2023 04/25/2023 208.72
101143 - COMED 04/25/2023 04/25/2023 714.40
101143 - COMED 04/25/2023 04/25/2023 639.24
Invoice Transactions 11 $2,132.68
101143 - COMED 04/25/2023 04/25/2023 123.26
Invoice Transactions 1 $123.26
100472 - PETER BAKER & SON CO.04/25/2023 04/25/2023 3,913.00
100472 - PETER BAKER & SON CO.04/25/2023 04/25/2023 3,934.00
Invoice Transactions 2 $7,847.00
Invoice Transactions 14 $10,102.94
Invoice Transactions 14 $10,102.94
Invoice Transactions 14 $10,102.94
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
UPM COLD PATCH MATERIAL - MPI CONTRACT# VoBG-2022-25
UPM COLD PATCH MATERIAL - MPI CONTRACT# VoBG-2022-25
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Account 64007 - TRAFFIC LIGHT ELECTRICITY
UTILITIES: LIGHTING
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Account 65055 - MATER. TO MAINT. IMP.
STREET LIGHTING
STREET LIGHTING
STREET LIGHTING
Account 64006 - LIGHTING Totals
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
STREET LIGHTING
STREET LIGHTING
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64006 - LIGHTING
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 48 of 305
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
101725 - INTERFAITH ACTION OF EVANSTON 04/25/2023 04/25/2023 37,631.84
Invoice Transactions 1 $37,631.84
101187 - CONNECTIONS FOR THE HOMELESS 04/25/2023 04/25/2023 3,459.61
Invoice Transactions 1 $3,459.61
Invoice Transactions 2 $41,091.45
Invoice Transactions 2 $41,091.45Department 21 - COMMUNITY DEVELOPMENT Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 62970 - CONNECTION FOR HOMELESS
DISBURSEMENT FOR CDBG-CV RENT ASSISTANCE
Account 62970 - CONNECTION FOR HOMELESS Totals
Business Unit 5226 - CDBG-CV Totals
Business Unit 5226 - CDBG-CV
Account 62960 - INTERFAITH ACTION COUNCIL
FINAL DISBURSEMENT OF CDBG-CV FUNDS
Account 62960 - INTERFAITH ACTION COUNCIL Totals
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
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A1.Page 49 of 305
220 CDBG LOAN FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 04/25/2023 04/25/2023 8,564.00
Invoice Transactions 1 $8,564.00
Invoice Transactions 1 $8,564.00
Invoice Transactions 1 $8,564.00
Invoice Transactions 1 $8,564.00
Business Unit 5285 - MULTI FAM REHAB PROGRAM Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 220 - CDBG LOAN FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Business Unit 5285 - MULTI FAM REHAB PROGRAM
Account 65535 - REHAB LOANS
HOUSING REHAB - CLIENT 0292
Account 65535 - REHAB LOANS Totals
Invoice Description
Fund 220 - CDBG LOAN FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
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A1.Page 50 of 305
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 04/25/2023 04/25/2023 4,604.62
Invoice Transactions 1 $4,604.62
Invoice Transactions 1 $4,604.62
Invoice Transactions 1 $4,604.62
Invoice Transactions 1 $4,604.62
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS
DISBURSEMENT OF 2022 ESG GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
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330 HOWARD-RIDGE TIF FUND
Vendor G/L Date Payment Date Invoice Amount
17111 - GPIF 415 PREMIER LLC C/O CRESCENT REAL ESTATE LLC 04/26/2023 04/25/2023 100,412.53
Invoice Transactions 1 $100,412.53
Invoice Transactions 1 $100,412.53
Invoice Transactions 1 $100,412.53
Invoice Transactions 1 $100,412.53
Business Unit 5860 - HOWARD RIDGE TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 330 - HOWARD-RIDGE TIF FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Business Unit 5860 - HOWARD RIDGE TIF
Account 62706 - REVENUE SHARING AGREEMENTS
415 HOWARD STREET AGREEMENT REIMBURSEMENT
Account 62706 - REVENUE SHARING AGREEMENTS Totals
Invoice Description
Fund 330 - HOWARD-RIDGE TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
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415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
103411 - MIDWEST FENCE COMPANY *04/25/2023 04/25/2023 453.60
176213 - TESKA ASSOCIATES, INC.*04/25/2023 04/25/2023 6,449.00
Invoice Transactions 2 $6,902.60
19546 - WSP E & I CANADA LIMITED 04/25/2023 04/25/2023 51,660.00
19546 - WSP E & I CANADA LIMITED 04/25/2023 04/25/2023 12,600.00
278136 - LAKESHORE RECYCLING SYSTEMS 04/25/2023 04/25/2023 39.49
Invoice Transactions 3 $64,299.49
Invoice Transactions 5 $71,202.09
19204 - AGENCY LANDSCAPE + PLANNING *04/25/2023 04/25/2023 11,760.00
19204 - AGENCY LANDSCAPE + PLANNING *04/25/2023 04/25/2023 15,313.77
Invoice Transactions 2 $27,073.77
100941 - CENTRAL RUG & CARPET CO.04/25/2023 04/25/2023 7,665.00
19486 - GLASDON, INC 04/25/2023 04/25/2023 5,312.85
19413 - TUMBL TRAK 04/25/2023 04/25/2023 11,800.61
Invoice Transactions 3 $24,778.46
Invoice Transactions 5 $51,852.23
171301 - G.A. JOHNSON AND SON 04/25/2023 04/25/2023 163,472.67
Invoice Transactions 1 $163,472.67
Invoice Transactions 1 $163,472.67
171301 - G.A. JOHNSON AND SON 04/25/2023 04/25/2023 95,044.18
Invoice Transactions 1 $95,044.18
Invoice Transactions 1 $95,044.18
Invoice Transactions 12 $381,571.17
Invoice Transactions 12 $381,571.17Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4123 - 2023 GO BOND CAPITAL Totals
Business Unit 4219 - NON-BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
EVANSTON MUNICIPAL STORAGE FACILITY PHASE 1
Business Unit 4123 - 2023 GO BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
EVANSTON MUNICIPAL STORAGE FACILITY PHASE 1
Account 65515 - OTHER IMPROVEMENTS Totals
LIFE RING CABINET
SPRING FLOOR FOR GYMNASTICS PROGRAMING
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
PARK AND GREEN SPACE STRATEGIC PLAN
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
FLOORING FOR NORTH AND SOUTH FOG HOUSES
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
Business Unit 4122 - 2022 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
PARK AND GREEN SPACE STRATEGIC PLAN
Account 65515 - OTHER IMPROVEMENTS
CONTRACT FOR MUNICIPAL FLEET RIGHTSIZING & ELECTRIFICATION
CONTRACT FOR MUNICIPAL FLEET RIGHTSIZING & ELECTRIFICATION
TRASH SERVICES AT 611 SOUTH BLVD - TEMP CAT SHELTER
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
INSTALLATION OF FENCING AT CIVIC CENTER
MASON PARK EXPANSION & CHURCH/DODGE TRANSPORTATION IMPRV
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
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505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
17306 - DAVIS BANCORP, INC.04/25/2023 04/25/2023 3,980.77
Invoice Transactions 1 $3,980.77
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 39.79
Invoice Transactions 1 $39.79
Invoice Transactions 2 $4,020.56
101215 - COOK COUNTY COLLECTOR 04/25/2023 04/25/2023 448.79
Invoice Transactions 1 $448.79
101143 - COMED 04/25/2023 04/25/2023 489.98
101143 - COMED 04/25/2023 04/25/2023 516.93
10643 - PASSPORT LABS, INC.04/25/2023 04/25/2023 541.00
Invoice Transactions 3 $1,547.91
10643 - PASSPORT LABS, INC.04/25/2023 04/25/2023 26,206.84
Invoice Transactions 1 $26,206.84
Invoice Transactions 5 $28,203.54
101215 - COOK COUNTY COLLECTOR 04/25/2023 04/25/2023 1,027.66
Invoice Transactions 1 $1,027.66
18749 - SKIDATA, INC.04/25/2023 04/25/2023 640.00
18749 - SKIDATA, INC.04/25/2023 04/25/2023 1,969.00
18749 - SKIDATA, INC.04/25/2023 04/25/2023 536.00
Invoice Transactions 3 $3,145.00
Invoice Transactions 4 $4,172.66
101215 - COOK COUNTY COLLECTOR 04/25/2023 04/25/2023 3,248.29
Invoice Transactions 1 $3,248.29
105150 - TK ELEVATOR 04/25/2023 04/25/2023 9,748.92
Invoice Transactions 1 $9,748.92
18749 - SKIDATA, INC.04/25/2023 04/25/2023 572.00
18749 - SKIDATA, INC.04/25/2023 04/25/2023 1,364.00
Invoice Transactions 2 $1,936.00
Invoice Transactions 4 $14,933.21
101215 - COOK COUNTY COLLECTOR 04/25/2023 04/25/2023 1,193.18
Invoice Transactions 1 $1,193.18
18749 - SKIDATA, INC.04/25/2023 04/25/2023 640.00
Invoice Transactions 1 $640.00
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 84.81
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 68.01
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 64.65
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 87.57
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 123.74
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 95.79
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 910.10
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 998.35
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 1,060.30
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 1,736.18
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,943.86
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,608.69
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,142.49
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,368.00
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,454.38
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 6,546.18
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 9,689.42
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 10,541.60
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 1,993.01
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,205.50
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 2,435.66
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 3,687.57
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 6,195.36
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 4,854.12
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 3.30
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 3.40
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 3.30
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 3.83
10730 - MC SQUARED ENERGY 04/25/2023 04/25/2023 7.32
Invoice Transactions 29 $65,916.49
Invoice Transactions 31 $67,749.67
Invoice Transactions 46 $119,079.64
Invoice Transactions 46 $119,079.64Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 64005 - ELECTRICITY Totals
Business Unit 7037 - MAPLE GARAGE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
Account 64005 - ELECTRICITY
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
UTILITIES: MC SQUARED
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAPLE GARAGE SERVICE CALL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES PARKING
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SHERMAN GARAGE SERVICE CALL
GARAGE IT SERVICE CALL
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62425 - ELEVATOR CONTRACT COSTS
SHERMAN ELEVATOR CONTRACT 4/1/23-6/30/23
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES PARKING
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHURCH GARAGE SERVICE CALL
CHURCH GARAGE REPAIRS 4/3
CHURCH GARAGE SERVICE CALL 3/23
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES PARKING
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62519 - PASSPORT MOBILE PARKING APP FEES
MOBILE PAY MARCH 2023
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
UTILITIES: COMED
UTILITIES: COMED
PERMIT SERVICE MARCH 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES PARKING
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7005 - PARKING SYSTEM MGT
Account 62431 - ARMORED CAR SERVICES
ANNUAL ARMORED CAR SERVICES FOR THE CITY
Account 62431 - ARMORED CAR SERVICES Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
101832 - FEDERAL EXPRESS CORP.04/25/2023 04/25/2023 148.88
Invoice Transactions 1 $148.88
103883 - ODP BUSINESS SOLUTIONS, LLC 04/25/2023 04/25/2023 62.72
Invoice Transactions 1 $62.72
Invoice Transactions 2 $211.60
17616 - TRUEPOINT SOLUTIONS, LLC 04/25/2023 04/25/2023 740.00
Invoice Transactions 1 $740.00
Invoice Transactions 1 $740.00
107037 - GLOBAL EQUIPMENT COMPANY 04/25/2023 04/25/2023 8,800.00
Invoice Transactions 1 $8,800.00
Invoice Transactions 1 $8,800.00
103359 - METROPOLITAN WATER RECLAMATION DISTRICT 04/25/2023 04/25/2023 33,293.51
Invoice Transactions 1 $33,293.51
Invoice Transactions 1 $33,293.51
17270 - BACKFLOW SOLUTIONS, INC 04/25/2023 04/25/2023 3,800.90
Invoice Transactions 1 $3,800.90
Invoice Transactions 1 $3,800.90
15335 - CORE & MAIN LP 04/25/2023 04/25/2023 9,770.00
103387 - MID AMERICAN WATER OF WAUCONDA INC.04/25/2023 04/25/2023 3,394.00
Invoice Transactions 2 $13,164.00
Invoice Transactions 2 $13,164.00
Invoice Transactions 8 $60,010.01
Invoice Transactions 8 $60,010.01
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
REPAIR CLAMPS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65055 - MATER. TO MAINT. IMP.
8" & 12" VALVES
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62185 - CONSULTING SERVICES
2023 CROSS CONNECTION CONTROL MGMT PROGRAM
Account 62185 - CONSULTING SERVICES Totals
Account 62420 - MWRD FEES
2023 MWRDGC ESTIMATED ANNUAL USER CHARGE
Account 62420 - MWRD FEES Totals
Business Unit 4220 - FILTRATION Totals
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4210 - PUMPING Totals
Business Unit 4220 - FILTRATION
Business Unit 4208 - WATER BILLING Totals
Business Unit 4210 - PUMPING
Account 65085 - MINOR EQUIPMENT & TOOLS
MITERING BAND-SAW
Business Unit 4208 - WATER BILLING
Account 65070 - OFFICE/OTHER EQT MTN MATL
WATER BILLING CORRECTION
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65095 - OFFICE SUPPLIES
FY2023 OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4200 - WATER PRODUCTION
Account 62315 - POSTAGE
SHIPPING
Account 62315 - POSTAGE Totals
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
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513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
106588 - CDM SMITH, INC.*04/25/2023 04/25/2023 9,305.48
106588 - CDM SMITH, INC.*04/25/2023 04/25/2023 4,706.02
106588 - CDM SMITH, INC.*04/25/2023 04/25/2023 17,568.06
106588 - CDM SMITH, INC.*04/25/2023 04/25/2023 11,156.80
16600 - STANTEC CONSULTING SERVICES, INC.*04/25/2023 04/25/2023 56,871.19
16600 - STANTEC CONSULTING SERVICES, INC.*04/25/2023 04/25/2023 41,550.05
Invoice Transactions 6 $141,157.60
Invoice Transactions 6 $141,157.60
Invoice Transactions 6 $141,157.60
100631 - BILL'S PLUMBING & SEWER, INC.04/25/2023 04/25/2023 5,400.00
100631 - BILL'S PLUMBING & SEWER, INC.04/25/2023 04/25/2023 5,650.00
100631 - BILL'S PLUMBING & SEWER, INC.04/25/2023 04/25/2023 6,480.00
101903 - FLADER PLUMBING & HEATING 04/25/2023 04/25/2023 4,350.00
Invoice Transactions 4 $21,880.00
Invoice Transactions 4 $21,880.00
Invoice Transactions 4 $21,880.00
Invoice Transactions 10 $163,037.60
Department 99 - NON-DEPARTMENTAL Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
INSTALL 1" COPPER WATER SERVICE AT 1203
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Totals
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT
Account 65515 - OTHER IMPROVEMENTS
INSTALL 1" COPPER WATER SERVICE AT 715 JUDSON
INSTALL 1" COPPER WATER SERVICE AT 3016 GRANT
INSTALL 1" WATER SERVICE AT 1515 JUDSON
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Department 99 - NON-DEPARTMENTAL
LEAD SERVICE LINE REPLACEMENT PLAN & PILOT
1909 RAW WATER INTAKE REPLACEMENT RFP 19-02
1909 RAW WATER INTAKE REPLACEMENT RFP 19-02
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
CORROSION CONTROL STUDY RFP 21-26
LEAD SERVICE LINE REPLACEMENT PLAN & PILOT
LEAD SERVICE LINE REPLACEMENT PLAN & PILOT
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
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515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
200552 - G & L CONTRACTORS, INC 04/25/2023 04/25/2023 4,530.00
Invoice Transactions 1 $4,530.00
200552 - G & L CONTRACTORS, INC 04/25/2023 04/25/2023 3,646.53
Invoice Transactions 1 $3,646.53
Invoice Transactions 2 $8,176.53
Invoice Transactions 2 $8,176.53
Invoice Transactions 2 $8,176.53
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 65055 - MATER. TO MAINT. IMP.
GRANULAR MATERIALS-YR 1 OF 3 YR CONTRACT MPI #VoBG-2022-25
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4530 - SEWER MAINTENANCE
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
1YR CONTRACT DEBRIS HAULING MPI #VoBG-2022-25
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 57 of 305
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102184 - GROOT RECYCLING & WASTE SERVICES 04/25/2023 04/25/2023 143,448.00
Invoice Transactions 1 $143,448.00
102184 - GROOT RECYCLING & WASTE SERVICES 04/25/2023 04/25/2023 83,900.11
Invoice Transactions 1 $83,900.11
Invoice Transactions 2 $227,348.11
Invoice Transactions 2 $227,348.11
Invoice Transactions 2 $227,348.11
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
FY2023 RESIDENTIAL YARD WASTE & FOOD SCRAPS
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2023 RESIDENTIAL REFUSE COLLECTION
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Run by Tera Davis on 04/18/2023 03:12:06 PM
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A1.Page 58 of 305
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
18489 - VERIZON CONNECT 04/25/2023 04/25/2023 1,152.92
Invoice Transactions 1 $1,152.92
17511 - AL WARREN OIL COMPANY, INC.04/25/2023 04/25/2023 24,704.86
256564 - SIGLER'S AUTOMOTIVE & BODY SHOP, INC.04/25/2023 04/25/2023 9,889.63
Invoice Transactions 2 $34,594.49
14414 - BRIAN WORMINGTON 04/25/2023 04/25/2023 128.69
102137 - GRAINGER, INC., W.W.04/25/2023 04/25/2023 78.81
120232 - INTERSTATE POWER SYSTEMS, INC.04/25/2023 04/25/2023 2,666.19
144134 - KENNETH MARCH 04/25/2023 04/25/2023 162.25
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 04/25/2023 04/25/2023 22,848.73
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 04/25/2023 04/25/2023 125.97
105395 - VERMEER MIDWEST 04/25/2023 04/25/2023 17,368.82
Invoice Transactions 7 $43,379.46
101062 - CINTAS 04/25/2023 04/25/2023 64.36
Invoice Transactions 1 $64.36
Invoice Transactions 11 $79,191.23
Invoice Transactions 11 $79,191.23
Invoice Transactions 11 $79,191.23
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
REPAIRS TO EFD TILLER T-22
SUSPENSION SYSTEM EFD #E-24
ENGINE REPAIRS TO FORESTRY DIVISION CHIPPER #801
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65060 - MATER. TO MAINT. AUTOS
TRAVEL EXPENSES FOR TRAINING
PARKING CLAMP
PARTS AND LABOR NEEDED TO REPAIR EFD #25
PIERCE TRAINING TRAVEL EXPENSES
Account 65035 - PETROLEUM PRODUCTS
FUEL PURCHASE-CITY FLEET MOBIL EFFICIENT ULSD UNDYED (7555)
ACCIDENT REPAIRS TO PD VEHICLE #68
Account 65035 - PETROLEUM PRODUCTS Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 64540 - TELECOMMUNICATIONS - WIRELESS
AVLS FOR FLEET
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Run by Tera Davis on 04/18/2023 03:12:06 PM
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A1.Page 59 of 305
601 EQUIPMENT REPLACEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
120497 - CURRIE MOTORS 04/25/2023 04/25/2023 294,096.20
17158 - ROESCH FORD 04/25/2023 04/25/2023 70,902.00
17158 - ROESCH FORD 04/25/2023 04/25/2023 64,825.00
17158 - ROESCH FORD 04/25/2023 04/25/2023 2,204.00
17158 - ROESCH FORD 04/25/2023 04/25/2023 1,542.00
Invoice Transactions 5 $433,569.20
Invoice Transactions 5 $433,569.20
Invoice Transactions 5 $433,569.20
Invoice Transactions 5 $433,569.20
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
PRICE INCREASE TO FOR VEHICLE
VEHICLE PRICE INCREASE
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
FORD TRANSIT VANS #131, 249, 250, 252, 261 SPC CONTRACT #207
PURCHASE OF F350 FOR STREETS #626 - SPC #180
PURCHASE OF F350 FOR STREETS #602 - SPC #180
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Run by Tera Davis on 04/18/2023 03:12:06 PM
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A1.Page 60 of 305
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
18834 - ELROD FRIEDMAN LLP 04/25/2023 04/25/2023 2,065.00
19283 - FILIPPINI LAW FIRM LLP 04/25/2023 04/25/2023 13,023.50
12974 - KLEIN, THORPE AND JENKINS, LTD 04/25/2023 04/25/2023 370.00
12974 - KLEIN, THORPE AND JENKINS, LTD 04/25/2023 04/25/2023 64.50
Invoice Transactions 4 $15,523.00
19598 - JESSICA RODRIQUEZ 04/25/2023 04/25/2023 3,275.40
19602 - SILVIA KNILANS 04/25/2023 04/25/2023 4,130.91
Invoice Transactions 2 $7,406.31
Invoice Transactions 6 $22,929.31
17978 - BENISTAR ADMIN SERVICE INC.04/25/2023 04/25/2023 68,119.90
Invoice Transactions 1 $68,119.90
Invoice Transactions 1 $68,119.90
Invoice Transactions 7 $91,049.21
Invoice Transactions 7 $91,049.21
* = Prior Fiscal Year Activity Invoice Transactions 332 $2,348,378.84
Account 66054 - SENIOR RETIREE HEALTH INSURANCE
BENISTAR MONTHLY INVOICE
Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Account 62260 - SETTLEMENT COSTS - LIABILITY
REIMBURSEMENT - PROPERTY DAMAGE
REIMBURSEMENT - PROPERTY DAMAGE
Account 62260 - SETTLEMENT COSTS - LIABILITY Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7801 - EMPLOYEE BENEFITS
Account 62130 - LEGAL SERVICES-GENERAL
SPECIAL ETHICS COUNSEL
LEGAL SERVICES -PAL
LEGAL SERVICES - KELLY FOIA
LEGAL SERVICES - CHECK CU
Account 62130 - LEGAL SERVICES-GENERAL Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
Accounts Payable by G/L Distribution Report
Payment Date Range 04/25/23 - 04/25/23
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Business Unit 7800 - RISK MANAGEMENT
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A1.Page 61 of 305
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 12,029.23
VARIOUS VARIOUS WORKERS COMP 5,893.97
VARIOUS VARIOUS WORKERS COMP 3,698.12
21,621.32
GENERAL ASSISTANCE
VARIOUS VARIOUS GENERAL ASSISTANCE PAYMENTS 49,055.51
49,055.51
VARIOUS
70,676.83
Grand Total 2,419,055.67
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 04.25.2023 FY23
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 25 of 25
A1.Page 62 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Manager
CC: Audrey Thompson, Director Parks, Recreation & Community Services
Subject: Approval of ARPA Allocation for Arrington Lagoon Patio Furniture &
Lighting
Date: April 24, 2023
Recommended Action:
Staff seeking City Council approval of an ARPA allocation not to exceed $61,000 for the
purchase and installation of furniture and lighting for the Arrington Lagoon picnic shelter patio.
Funding Source:
American Rescue Plan Act (ARPA) - 170.99.1700.56501
Council Action:
For Action
Summary:
Staff is seeking City Council approval of an ARPA allocation for an amount not to exceed
$61,000 for the purchase of furniture and lighting for the patio area adjacent to the Arrington
Lagoon picnic shelter. The City Council discussed prioritizing unallocated ARPA funds on
March 13, 2023. Attached is a table showing the proposed use of these funds.
The lagoon project provides an opportunity for an entrepreneur to start a new business concept
post-pandemic after having failed to survive the negative impacts of the public emergency.
Furthermore, community members have expressed support for more outdoor dining options in
Evanston. Finally, the Evanston Thrives Retail Action Plan points to the lagoon property as an
opportunity to drive foot traffic to downtown Evanston from visitors who might enjoy the
lakefront offering.
Furnishing the patio is the first step toward offering an outdoor café experience at the lagoon.
The attached site plan illustrates the proposed patio layout. In addition to tables and c hairs in
the primary patio area, a small side patio to the east of the shelter will feature lounge chairs. A
portable countertop (aka "podium") will serve as the point of sale and possible beverage serving
A2.Page 63 of 305
station outside during times when the City's arts and aquatic camp is occurring inside the
shelter.
The lighting of the patio will be limited to up -lights on the trees and a string of lights along the
south eve of the shelter. All lights will be turned off at 10pm to accommodate bird -friendly
guidelines and to limit the impact on residential neighbors to the west.
Staff will return to the City Council at a future meeting with a revenue share/use agreement
with an entity to be created by Sandeep Ghaey, the proprietor chosen through an RFP process
in 2022. Mr. Ghaey was the former owner of Vinic Wines prior to its closure in early 2022. Mr.
Ghaey is finalizing plans for a concept featuring Iberian-inspired conservas, pintxos, and small
plates. And European-styled drinks focused on alfresco-appropriate drinks - coffee, wine, beer,
radlers, and pastis. This will require a new liquor license also to be considered at a future
council meeting.
Alternatives:
City Council may consider other sources including General Fund Surplus
Attachments:
Lagoon Picnic Shelter Furniture Selection
Lagoon-Cost Estimate
ARPA Fund Balance & Requests for 4_24_2023
Page 2 of 11
A2.Page 64 of 305
ARRINGTON LAKEFRONT LAGOON| OUTDOOR DINING FURNITURE SELECTIONS
April 10, 2023Page 3 of 11A2.Page 65 of 305
ARRINGTON LAKEFRONT LAGOON
PICNIC SHELTER | Layout Plan
FURNITURE & LIGHTING LAYOUT PLAN
Bistro
Table & Chairs, (typical)
Overhead String
Lights, (typical)
Uplights:
1 per tree, (typical)
Counter
OSHA Restroom requirements
for businesses:
4 Toilets for 56 to 80
•20 tables
•80 Seats
Lounge Chairs, (typical)Page 4 of 11A2.Page 66 of 305
ARRINGTON LAKEFRONT LAGOON
PICNIC SHELTER | Site Lighting
Uplights 1 per tree
String Lights along facadePage 5 of 11A2.Page 67 of 305
ARRINGTON LAKEFRONT LAGOON
PICNIC SHELTER| Bistro Furniture
Star Chair + Shine Table + Star Armchair Stacking Chair, Armchair & Lounge
Star Chair
Powder Coat Steel
Stackable: 12
•Width: 21.3”
•Depth: 24”
•Height: 32”
•Weight: 9.3 lbs.
Star Armchair
Powder Coat Steel
Stackable
•Width: 22.8”
•Depth: 24”
•Height: 32”
•Weight: 16.8 lbs.
Lock Table
Powder Coat + HPL
Tilt Top
•Length: 32”
•Width: 32”
•Height: 29.5”
•Weight: 63 lbs.
Blue
Antique IronGreenPage 6 of 11A2.Page 68 of 305
ARRINGTON LAKEFRONT LAGOON
PICNIC SHELTER| Counter
Great Lakes Podium in Coastal Grey
Great Lakes Flattop Podium
Recycled Plastic in Wood Grain Finish
Panel Graphic Overlay
Lockable Doors
Casters
•Length: 61.25”
•Width: 26”
•Height: 47”
Coastal Grey
Back View
Front View Side ViewPage 7 of 11A2.Page 69 of 305
ARRINGTON LAKEFRONT LAGOON
PICNIC SHELTER | Option #2 Overlay
Star Chair in Green + Lock Table in Antique Iron Star Lounge + Disco Side Table in GreenPage 8 of 11A2.Page 70 of 305
Page 9 of 11A2.Page 71 of 305
Arrington Lakefront Lagoon - Outdoor Terrace
Preliminary Estimate for Furniture & Lighting
Description Qty.Unit
Prepared: December 21, 2022
Updated: April 10, 2023
Unit Price Total Price
Design Consultant Fees
Site Furniture
Landscape Lighting
Landscape Construction Total:
Contingency Fee, 5%:
GRAND TOTAL:
Design Development & Product Selection/Specification
Dining Chairs 120 each
Bistro Tables-square each
Tree Uplights, 1 lump
Festoon String Lighting 1 lump
$6,500.00
Side Chairs - Star, green 40 each $131.63 $5,265.20
Arm Chairs - Star, green 40 each $143.78 $5,751.20
20 $344.25 $6,885.00
Lounge Chairs - Star, green 4 each $293.63 $1,174.52
Side Tables - Discon, tbd-green/antique iron 2 each $85.05 $170.10
Broken Case Fee (side tables)1 lump $40.00 $40.00
Estimated Freight (10% order)1 lump $1,928.00 $1,928.00
Podium - Great Lakes, recycled plastic with logo 1 each $4,088.00 $4,088.00
Estimated Freight 1 lump $395.00 $395.00
$17,970.00 $17,970.00
$7,422.04 $7,422.04
Permit Fee 1 lump $400.00 $400.00
$2,574.45
$6,500.00
Design Consultant Fees:
Site Furniture Subtotal:
Miscellaneous Subtotal:
$6,500.00
$25,697.02
$25,792.04
$51,489.06
$60,563.51
- Loc k e
(reduce to1 fix tures per tree)
(building m ounted)
, antique ironPage 10 of 11A2.Page 72 of 305
Potential Projects/Programs for Unallocated ARPA SLFRF
Estimated
Project/Program
Budgets
Council
Priorities +
Approved
Meridian
Barricades
A. Meridian Barricades for Outdoor Events $613,000 $299,620
B. Evanston Thrives Business District Improvements $3,000,000 $3,000,000
C. New Affordable Housing Units HODC 33-Unit Project $1,500,000 $1,500,000
D. Addressing Health Inequities in Lower-income Neighborhoods $1,500,000 $1,500,000
E. Safety Improvements to Crosswalks $300,000 $300,000
F. Additional Capital Funding for Living Room $350,000
G. Additional Funding for Social Services/Mental Health Services $200,000
H. Funding Additional New Affordable Housing Units TBD
I. Whole & Free Foods Manufacturing Facility $550,000
J. Rebuilding Exchange Workforce Training Facility TBD
K. Small Business Assistance Program $500,000
L. Youth Violence Reduction Program TBD
M. ASPIRE Workforce Development $200,000
N. Arrington Lagoon Picnic Shelter Furnishings $61,000
Total Funding Requests:$8,774,000 $6,599,620
Total Unallocated Grant Funds $6,393,323 $6,393,323
ARPA Interest income $500,000 $500,000
Total Unallocated ARPA Funds $6,893,323 $6,893,323
Amount Over or Under Unallocated Funds Total -$1,880,677 $293,703
Page 11 of 11
A2.Page 73 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Zalmezak, Economic Development Manager
CC: Luke Stowe, City Manager David Stoneback, Deputy City Manager ,
Edgar Cano Public Works Agency Director, Sarah Flax, Community
Development Director
Subject: Approval of Fee Structure for Use of Public Space for Outdoor Dining
Date: April 24, 2023
Recommended Action:
Staff recommends City Council approval of the proposed 2023 fee schedule for the use of
public space for outdoor dining.
Council Action:
For Action
Summary:
Staff recommends City Council approval of the proposed 2023 fee structure for Use of Public
Space for Outdoor Dining:
• Fees for sidewalk cafes would be assessed at 50% of the fees indicated in City Code 7-
2-6. Please refer to the attached Outdoor Dining Fee Structure chart.
• A parking lane barricade fee of $550 (including delivery, set up, and removal).
• A $1.50/Sq. Ft. fee for the dining area in parking lanes and streets, not to exceed $1,000
Background:
Evanston City Code establishes the permit fee for sidewalk cafes, however, the Code is silent
on the use of the public street for dining, as well as any permit fees for that use. In 2018, the
City issued 57 sidewalk cafe permits that generated total revenue of $26,839. In 2019, 47
sidewalk cafe permits were issued for total revenue of $46,117.
For sidewalk cafes, the City waived permit fees from 2020 to 2022. Restaurants were also
allowed to use other public spaces to expand dining capacity to offset social distancing
requirements of greater table spacing during the pandemic. With the lifting of those restrictions,
staff recommended the reinstatement of permit fees for sidewalk cafes in 2023, but at 50% of
A3.Page 74 of 305
the per-COVID fee schedule. This was approved by the City Manager, and letters were sent in
December 2022 to this effect to restaurants that had sidewalk cafes in 2022.
For the use of parking lanes and streets, the staff is proposing a fee to include the annual
permit fee ($300), storage fee ($250, if applicable), and $1.50 per square foot of street area
used for dining, not to exceed $1,000. A $550 barricade set -up/take-down fee would also be
charged to offset Public Works Agency staff expenses. The $550 offsets approximately 50%
of the actual expense.
Staff sought input from the Economic Development Committee on the fee structure for the use
of public space for outdoor dining at its March 22, 2023, meeting. The topic was presented to
the the supported overwhelmingly The committee discussion a as Committee item.
continuation of the practice of waiving fees and strongly encouraged maintaining the fee
structure initiated during the pandemic, which is characterized as follows:
1. no fee for sidewalk cafes
2. no fee for parking space in cafes
3. no fee for street closure cafes (e.g., "Custer Oasis")
4. no fee for curb line/parkway cafes
5. $500 installation fee for jersey barriers for parking space cafes
Staff is seeking direction from City Council on the fee schedule for 2023 and subsequent years
in order to codify a reasonable fee structure. The fol lowing information is provided for City
Council's consideration:
1. In 2022, the sidewalk cafe fees that were waived would have been $52,000 if assessed.
2. For the upcoming 2023 sidewalk cafe season, fees are being assessed at 50% of the
codified fee, which is estimated to generate $26,000.
3. The parking lane barricade fee of $550 is half the total cost for barrier delivery, set -up,
and take-down.
4. For parking lane cafes, in addition to the $550 delivery/install fee, staff recommends a
fee structure mirroring the sidewalk cafe fee based on a permit fee, storage fee (if
applicable), and a dollar amount per square foot of the space used. Assuming the use
of two 16ft x 8ft parallel parking spaces. The cafe permit fee would be approximately
$900, with larger parking lane cafes paying more based on size.
5. The City charges other businesses for lost revenue from the use of parking spaces for
special events, moving, dumpsters, etc. Cafes in parking spaces are currently not
charged for lost parking revenue during the cafe season.
6. For street closure cafes, e.g., "Custer Oasis," staff recommends a cost per square foot
use fee based on the space used, with a cap.
Fees in 2023 and Beyond
If fees are charged based on an annual permit fee plus a $1.50 square footage fee, examples
of cafe permit fees in 2023 and 2024 for some locations are shown below:
• Soul and Smoke's use of 600 square feet of the parkway would result in a $60 0 fee in
2023 (discounted 50%) and $1,200 in 2024 (100%).
Page 2 of 4
A3.Page 75 of 305
• Good to Go's use of 506 square feet of parking lane would result in $530 in 2023 and
$1,060 in 2024.
• Custer Oasis uses approximately 2,000 sq. ft. between Main Street and the alley. The
permit fee would be $1,650 in 2023 (discounted 50%) and $3,300 in 2024. This fee
could be shared by multiple restaurants.
• For 2023, a square footage fee cap of $1,000 is being proposed.
A simplified approach could use a flat square foot structure such as:
1. $250 for cafes of 200 square feet or less
2. $500 for cafes of greater than 200 square ft.
3. $750 for a 2-space parking lane café plus a $1,200 annual set -up fee
4. $1,000 - $3,000 for a street closure café, plus a $1,200 annual set -up fee (i.e., Custer
Oasis).
For comparison, the fee structures for neighboring communities are provided below:
• Wilmette charges $25 per year for cafes located on private property and $50 per year
for cafes located in a public way.
• Skokie charges $200 per year for cafes located on private property, $400 per year for
cafes located in the public way, and $500 per year for cafes located on both public and
private property.
• Chicago charges a minimum of $600 per year though fees were reduced by 75% due to
COVID.
Past permits issued for outdoor dining in non -traditional public spaces include:
Business Address Space
La Principal 700 Main Custer Street ("oasis")
Wine Goddess 702 Main Custer Street ("oasis")
Trattoria DOC 706 Main Custer Street ("oasis")
Ovo Frito 1936 Maple Parking lanes
Stacked-n-Folded 824 Noyes Parking lanes
Good to Go 711 Howard Parking lanes
Lucky Platter 514 Main Parking lanes
Graduate Hotel 1625 Hinman Parkway
Soul & Smoke 1601 Payne Parkway
Seasonal Schedule
• The sidewalk café season is from April 1 through November 1, although year -round
usage can be permitted.
• Non-traditional Outdoor dining spaces are May 1 through November 1 due to possible
late snowfall and its impact on the public way.
Recent Fees
Page 3 of 4
A3.Page 76 of 305
• Businesses using parking lanes or a street were charged $500 for barricade delivery,
set up, and removal, but café fees were waived for all sidewalk and outdoor dining cafes
for the 2021 and 2022 seasons. The cost of delivering and setting up barriers is $1,200.
• The average sidewalk café permit fee would have been $685 in 2022 if assessed.
Sidewalk Café Fee Structure
• Sidewalk cafés' fees are based upon the type of business and include an annual permit,
square footage, and storage (if applicable) fee. See the fee schedule table below.
• The storage fee is only charged if tables/chairs are stored in a public way during no n-
business hours.
Legislative History:
This matter was referred to the Administration & Public Works Committee by the Referrals
Committee at its April 13, 2023, meeting.
Page 4 of 4
A3.Page 77 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of a Contract with Futurity 19, Inc., for the Robert Crown
Community Center Gymnasium Acoustic Panel Installation Project (Bid
23-22)
Date: April 24, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Futurity 19, Inc. (3 Grant Square, #310, Hinsdale, Illinois 60521) for the Robert Crown
Community Center Gymnasium Acoustic Panel Installation Project (Bid 23-22) in the amount
of $45,500.
Funding Source:
Funding is provided from the Crown Construction Fund (Account 416.40.4160.65515 –
623003), which has an approved FY 2023 budget of $50,000, all of which is remaining.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
Noise reverberation in the Robert Crown gymnasium has been noted as being unacceptably
high for rental activities such as parties and meetings. To address this issue, Crown’s donor
organization, the Friends of the Robert Crown Center (FOC), has worked with the building’s
architect, Woodhouse Tinucci Architects (WTA), to design a series of acoustic panels to be
placed around the perimeter of the room, reducing reverberation and improving sound quality.
The FOC has already purchased and donated the acoustic panels to the City, and the panels
are currently awaiting installation. Staff worked with WTA to complete the design of the
installation at no cost to the City of Evanston. Concurrently, the City budgeted $50,000 to have
A4.Page 78 of 305
a contractor install the panels as a part of the 2023 Capital Improvement Program (CIP). The
work is scheduled for substantial completion by June 30, 2023, and final completion by July
28, 2023.
Analysis:
This contract was advertised for bid on March 9, 2023, on Demandstar and in the Pion eer
Press. On April 4, 2023, the City received three bids as follows:
Just Rite Acoustics and Ampol Group, Inc. have both been declared non -responsive due to
their failure to provide the required documentation in their bid response.
Staff recommends award to Futurity 19, Inc. as they are the lowest responsible and responsive
bidder, and their pricing is within the project’s available budget. Staff has worked with Futurity
19, Inc. on multiple past projects with successful results.
Futurity 19, Inc. is a WBE firm and meets the City’s goals for MWEBE participation. A memo
reviewing their compliance is attached.
Attachments:
Bid 23-22 Crown Gym Acoustical Panel Instal MWDEBE Memo final
Page 2 of 3
A4.Page 79 of 305
Robert Crown Gymnasium Acoustical Panel Installation , Bid 23-22, M/W/D/EBE Memo 04 .24.2023
To: Edgar Cano, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Robert Crown Gymnasium Acoustical Panel Installation, Bid 23-22
Date: April 24, 2023
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/D/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/D/EBEs
to perform no less than 25% of the awarded contract. With regard to the Robert Crown
Gymnasium Acoustical Panel Installation, Bid 23-22, Futurity 19, Inc., total base bid is
$45,500.00 and they are found to be in compliance with the City’s 25% goal.
Name of M/W/EBE
Scope of
Work
Contract
Amount
%
MBE
WBE DBE
EBE
Futurity 19, Inc.
3 Grant Square, #310
Hinsdale, IL 60521
General
Contracting
$45,500 100 X
Total M/W/D/EBE $45,500 100%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 3 of 3
A4.Page 80 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Work Agency Director
Subject: Approval of a Sole-Source Contract with Hach Company for the
Purchase of Turbidimeters and Controllers
Date: April 24, 2023
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a sole -source
agreement with Hach Company (5600 Lindbergh Drive Loveland, CO 80538) for the purchase
of eighteen turbidimeters and controllers in the not-to-exceed amount of $109,666.80. A sole-
source purchase requires a 2/3 vote of the Councilmembers.
Funding Source:
Funding is provided by the Water Product ion Bureau, Water Capital Outlay Business Unit
(Account 510.40.4230.65702), which has an approved FY 2023 Budget of $470,000 and a YTD
balance of $$468,820.05.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
In 1989 the United States Environmental Protection Agency (USEPA) promulgated the Surface
Water Treatment Rule (SWTR). The purpose of the SWTR is to reduce illnesses caused by
pathogens in drinking water. The SWTRs require water systems to filter and disinfect surface
water sources. A component of the SWTR requires water systems to continuously measure
the turbidity (cloudiness) of combined filter and individual filter effluents (discharge). Because
these measurements are used for reporting and compliance purposes, accurate measurement
and strict adherence to approved methods are of paramount importance. Systems must use
turbidimeters that conform to USEPA analytical methods in order to remain in compliance with
the SWTR.
A5.Page 81 of 305
The Evanston Water Treatment Plant has a total of twenty-four filters that must be equipped
with USEPA-approved turbidimeters that continuously measure effluent turbidity. Twelve of the
twenty-four turbidimeters have degraded over time and are in need of replacement. The
additional six turbidimeters will replace miscellaneous devices used to measure turbidity
throughout the treatment train. Twelve of the Hach brand turbidimeters were previously
purchased in 2017 and have performed well. In addition to the instrument's performance, staff
has become extremely knowledgeable regarding the device's operation, maintenance, and
calibration practices. This purchase would also provide staff with an inventory of replacement
parts.
Attachments:
Hach Turbidimeter Quote
Page 2 of 8
A5.Page 82 of 305
Quotation
Quote Date: 29-Mar-2023 Quote Expiration: 28-May-2023
Quote Number: 100796856v5
Use quote number at time of order to ensure
that you receive prices quoted
Hach
Phone: (800) 227-4224
Email: quotes@hach.com
Website: www.hach.com
PO Box 608
Loveland, CO 80539-0608
2,888.00 51,984.00
3,056.00 55,008.00
2,674.80
109,666.80
CITY OF EVANSTON WATER & SEWER
ACCTS PAYABLE
2100 RIDGE AVE
EVANSTON, IL 60201-2716
Name: Stephen Quinn
Phone: (847) 448-8224
Email: squinn@cityofevanston.org
Customer Account Number : 071919
Sales Contact: Trace Hudson Email: trace.hudson@hach.com Phone: 630-524-3860
PRICING QUOTATION
Line Part Number Description Qty Net Unit Price Extended Price
1 LXV445.99.20112 TU5300sc Low Range Laser Turbidimeter with Flow Sensor, EPA Version.
LOQ lead time 30 days.18
2 LXV525.99A11551 SC4500 Controller, Prognosys, 5x mA Output, 2 digital Sensors, 100-240
VAC, without power cord. LOQ lead time 20 days.18
Shipping Charges $
Grand Total $
TERMS OF SALE
Freight: Collect And Paid By Customer NHF FCA: Hach's facility
ALL LEAD TIMES ARE ESTIMATED AND NOT GUARANTEED.
All purchases of Hach Company products and/or services are expressly and without limitation subject to Hach Company's Terms & Conditions of Sale ("Hach TCS"), incorporated
herein by reference and published on Hach Company's website at www.hach.com/terms. Hach TCS are contained directly and/or by reference in Hach's offer, order acknowledgment,
and invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract" in accordance with the
Hach TCS: (i) Buyer's issuance of a purchase order document against Hach's offer; (ii) acknowledgement of Buyer's order by Hach; or (iii) commencement of any performance by Hach
Page 1 of 2
Page 3 of 8
A5.Page 83 of 305
pursuant to Buyer's order. Provisions contained in Buyer's purchase documents (including electronic commerce interfaces) that materially alter, add to or subtract
from the provisions of the Hach TCS are not part of the Contract.
Due to International regulations, a U.S. Department of Commerce Export License may be required. Hach reserves the right to approve specific shipping agents. Wooden boxes suitable
for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require : 1). A statement
of intended end-use; 2).Certification that the intended end-use does not relate to proliferation of weapons of mass destruction (prohibited nuclear end use, chemical / biological
weapons, missile technology); and 3). Certification that the goods will not be diverted contrary to U.S. and/or applicable laws in force in Buyer’s jurisdiction.
ORDER TERMS:
Terms are Subject to Credit Review
In order for Hach to process the order as quickly as possible, please provide the following information.
• Complete Billing address.
• Complete Shipping address.
• Part numbers and quantities of items being ordered.
• Please reference the quotation number on your purchase order
If the order is over $25,000 Hach will also require the following additional information.
• Pricing
• Purchase Order Number
• Freight terms and INCO term FOB Origin or FCA Shipping Point
• Required delivery date
• Vendor name should specify “Hach Company” with the Loveland address:
o Hach, PO Box 389, Loveland, CO 80539
• Credit terms of payment. Default payment terms are Net 30.
• Indicate if order needs to ship complete or if it can ship partial.
• Tax status
• Special invoicing instructions
Sales tax is not included on quote. Applicable sales tax will be added to the invoice based on the U.S. destination, if applicable provide a resale/exemption certificate.
Shipments will be prepaid and added to invoices unless otherwise specified.
Equipment quoted operates with standard U.S. supply voltage.
Hach standard terms and conditions apply to all sales.
Additional terms and conditions apply to orders for service partnerships.
Prices do not include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees.
Standard lead time is 30 days.
This Quote is good for a one time purchase
Virtual and/or on-site training must be scheduled/completed within 30 days of order, or the price will be subject to change.
Sales Contact:
Name:Trace Hudson
Title:Regional Sales Manager
Phone:630-524-3860
Email:trace.hudson@hach.com
Page 2 of 2
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A5.Page 84 of 305
Confidential - Company Proprietary
TERMS & CONDITIONS OF SALE FOR HACH COMPANY PRODUCTS AND SERVICES
This document sets forth the Terms & Conditions of Sale for goods
manufactured and/or supplied, and services provided, by Hach Company of
Loveland, Colorado (“Hach”) and sold to the original purchaser thereof
(“Buyer”). Unless otherwise specifically stated herein, the term “Hach”
includes only Hach Company and none of its affiliates. Unless otherwise
specifically stated in a previously-executed written purchase agreement
signed by authorized representatives of Hach and Buyer, these Terms &
Conditions of Sale establish the rights, obligations and remedies of Hach and
Buyer which apply to this offer and any resulting order or contract for the sale
of Hach’s goods and/or services (“Products”).
1. APPLICABLE TERMS & CONDITIONS: These Terms & Conditions of Sale
are contained directly and/or by reference in Hach’s offer, order
acknowledgment, and invoice documents. The first of the following acts
constitutes an acceptance of Hach’s offer and not a counteroffer and creates a
contract of sale (“Contract”) in accordance with these Terms & Conditions: (i)
Buyer’s issuance of a purchase order document against Hach’s offer; (ii)
acknowledgement of Buyer’s order by Hach; or (iii) commencement of any
performance by Hach pursuant to Buyer’s order. Provisions contained in
Buyer’s purchase documents (including electronic commerce interfaces) that
materially alter, add to or subtract from the provisions of these Terms &
Conditions of Sale are not a part of the Contract.
2. CANCELLATION: Buyer may cancel goods orders subject to fair charges
for Hach’s expenses including handling, inspection, restocking, freight and
invoicing charges as applicable, provided that Buyer returns such goods to
Hach at Buyer’s expense within thirty (30) days of delivery and in the same
condition as received. Buyer may cancel service orders on ninety (90) day’s
prior written notice and refunds will be prorated based on the duration of the
service plan. Inspections and re-instatement fees may apply upon cancellation
or expiration of service programs. Seller may cancel all or part of any order
prior to delivery without liability if the order includes any Products that Seller
determines may not comply with export, safety, local certification, or other
applicable compliance requirements.
3. DELIVERY: Delivery will be accomplished FCA Hach’s facility located in
Ames, Iowa or Loveland, Colorado, United States (Incoterms 2010). Legal title
and risk of loss or damage pass to Buyer upon transfer to the first carrier. Hach
will use commercially reasonable efforts to deliver the Products ordered herein
within the time specified on the face of this Contract or, if no time is specified,
within Hach’s normal lead-time necessary for Hach to deliver the Products sold
hereunder. Upon prior agreement with Buyer and for an additional charge,
Hach will deliver the Products on an expedited basis. Standard service delivery
hours are 8 am – 5 pm Monday through Friday, excluding holidays.
4. INSPECTION: Buyer will promptly inspect and accept any Products
delivered pursuant to this Contract after receipt of such Products. In the event
the Products do not conform to any applicable specifications, Buyer will
promptly notify Hach of such nonconformance in writing. Hach will have a
reasonable opportunity to repair or replace the nonconforming product at its
option. Buyer will be deemed to have accepted any Products delivered
hereunder and to have waived any such nonconformance in the event such a
written notification is not received by Hach within thirty (30) days of delivery.
5. PRICES & ORDER SIZES: All prices are in U.S. dollars and are based on
delivery as stated above. Prices do not include any charges for services such as
insurance; brokerage fees; sales, use, inventory or excise taxes; import or
export duties; special financing fees; VAT, income or royalty taxes imposed
outside the U.S.; consular fees; special permits or licenses; or other charges
imposed upon the production, sale, distribution, or delivery of Products. Buyer
will either pay any and all such charges or provide Hach with acceptable
exemption certificates, which obligation survives performance under this
Contract. Hach reserves the right to establish minimum order sizes and will
advise Buyer accordingly.
6. PAYMENTS: All payments must be made in U.S. dollars. For Internet
orders, the purchase price is due at the time and manner set forth at
www.hach.com. Invoices for all other orders are due and payable NET 30
DAYS from date of the invoice without regard to delays for inspection or
transportation, with payments to be made by check to Hach at the above
address or by wire transfer to the account stated on the front of Hach’s invoice,
or for customers with no established credit, Hach may require cash or credit
card payment in advance of delivery. In the event payments are not made or
not made in a timely manner, Hach may, in addition to all other remedies
provided at law, either: (a) declare Buyer’s performance in breach and
terminate this Contract for default; (b) withhold future shipments until
delinquent payments are made; (c) deliver future shipments on a cash-with-
order or cash -in-advance basis even after the delinquency is cured; (d) charge
interest on the delinquency at a rate of 1-1/2% (one and one half percent) per
month or the maximum rate permitted by law, if lower, for each month or part
thereof of delinquency in payment plus applicable storage charges and/or
inventory carrying charges; (e) repossess the Products for which payment has
not been made; (f) recover all costs of collection including reasonable
attorney’s fees; or (g) combine any of the above rights and remedies as is
practicable and permitted by law. Buyer is prohibited from setting off any and
all monies owed under this from any other sums, whether liquidated or not, that
are or may be due Buyer, which arise out of a different transaction with Hach
or any of its affiliates. Should Buyer’s financial responsibility become
unsatisfactory to Hach in its reasonable discretion, Hach may require cash
payment or other security. If Buyer fails to meet these requirements, Hach
may treat such failure as reasonable grounds for repudiation of this Contract,
in which case reasonable cancellation charges shall be due Hach. Buyer
grants Hach a security interest in the Products to secure payment in full,
which payment releases the security interest but only if such payments could
not be considered an avoidable transfer under the U.S. Bankruptcy Code or
other applicable laws. Buyer’s insolvency, bankruptcy, assignment for the
benefit of creditors, or dissolution or termination of the existence of Buyer,
constitutes a default under this Contract and affords Hach all the remedies of
a secured party under the U.C.C., as well as the remedies stated above for
late payment or non-payment. See ¶20 for further wire transfer requirements.
7. LIMITED WARRANTY: Hach warrants that Products sold hereunder will be
free from defects in material and workmanship and will, when used in
accordance with the manufacturer’s operating and maintenance instructions,
conform to any express written warranty pertaining to the specific goods
purchased, which for most Hach instruments is for a period of twelve (12)
months from delivery. Hach warrants that services furnished hereunder will be
free from defects in workmanship for a period of ninety (90) days from the
completion of the services. Parts provided by Hach in the performance of
services may be new or refurbished parts functioning equivalent to new parts.
Any non-functioning parts that are repaired by Hach shall become the property
of Hach. No warranties are extended to consumable items such as, without
limitation, reagents, batteries, mercury cells, and light bulbs. All other
guarantees, warranties, conditions and representations, either express or
implied, whether arising under any statute, law, commercial usage or
otherwise, including implied warranties of merchantability and fitness for a
particular purpose, are hereby excluded. The sole remedy for Products not
meeting this Limited Warranty is replacement, credit or refund of the purchase
price. This remedy will not be deemed to have failed of its essential purpose so
long as Hach is willing to provide such replacement, credit or refund.
8. INDEMNIFICATION: Indemnification applies to a party and to such
party’s successors-in-interest, assignees, affiliates, directors, officers, and
employees (“Indemnified Parties”). Hach is responsible for and will defend,
indemnify and hold harmless the Buyer Indemnified Parties against all
losses, claims, expenses or damages which may result from accident, injury,
damage, or death due to Hach’s breach of the Limited Warranty. Buyer is
responsible for and will defend, indemnify and hold harmless the Hach
Indemnified Parties against all losses, claims, expenses or damages which
may result from accident, injury, damage, or death due to negligence, misuse
or misapplication of any goods or services, violations of law, or the breach of any
provision of this Contract by the Buyer, its affiliates, or those employed by,
controlled by or in privity with them. Buyer’s workers’ compensation immunity,
if any, does not preclude or limit its indemnification obligations.
9. PATENT PROTECTION: Subject to all limitations of liability provided
herein, Hach will, with respect to any Products of Hach’s design or manufacture,
indemnify Buyer from any and all damages and costs as finally determined by
a court of competent jurisdiction in any suit for infringement of any U.S. patent
(or European patent for Products that Hach sells to Buyer for end use in a
member state of the E.U.) that has issued as of the delivery date, solely by
reason of the sale or normal use of any Products sold to Buyer hereunder and
from reasonable expenses incurred by Buyer in defense of such suit if Hach
does not undertake the defense thereof, provided that Buyer promptly notifies
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A5.Page 85 of 305
TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS
v. 2022-11-07 2
Confidential - Company Proprietary
Hach of such suit and offers Hach either (i) full and exclusive control of the
defense of such suit when Products of Hach only are involved, or (ii) the right
to participate in the defense of such suit when products other than those of
Hach are also involved. Hach’s warranty as to use patents only applies to
infringement arising solely out of the inherent operation of the Products
according to their applications as envisioned by Hach’s specifications. In case
the Products are in such suit held to constitute infringement and the use of the
Products is enjoined, Hach will, at its own expense and at its option, either
procure for Buyer the right to continue using such Products or replace them
with non-infringing products, or modify them so they become non-infringing,
or remove the Products and refund the purchase price (prorated for
depreciation) and the transportation costs thereof. The foregoing states the
entire liability of Hach for patent infringement by the Products. Further, to the
same extent as set forth in Hach’s above obligation to Buyer, Buyer agrees to
defend, indemnify and hold harmless Hach for patent infringement related to
(x) any goods manufactured to the Buyer’s design, (y) services provided in
accordance with the Buyer’s instructions, or (z) Hach’s Products when used in
combination with any other devices, parts or software not provided by Hach
hereunder.
10. TRADEMARKS AND OTHER LABELS: Buyer agrees not to remove or alter
any indicia of manufacturing origin or patent numbers contained on or within
the Products, including without limitation the serial numbers or trademarks
on nameplates or cast, molded or machined components.
11. SOFTWARE AND DATA. All licenses to Hach’s separately-provided
software products are subject to the separate software license agreement(s)
accompanying the software media and/or included as an Appendix to these
Terms & Conditions of Sale. Except to the extent such express licenses conflict
with the remainder of this paragraph, the following also applies relative to
Hach’s software: Hach grants Buyer only a personal, non-exclusive license to
access and use the software provided by Hach with Products purchased
hereunder solely as necessary for Buyer to enjoy the benefit of the Products. A
portion of the software may contain or consist of open source software, which
Buyer may use under the terms and conditions of the specific license under
which the open source software is distributed. Buyer agrees that it will be bound
by all such license agreements. Title to software remains with the applicable
licensor(s). In connection with Buyer’s use of Products, Hach may obtain,
receive, or collect data or information, including data produced by the Products.
In such cases, Buyer grants Hach a non-exclusive, worldwide, royalty-free,
perpetual, non-revocable license to use, compile, distribute, display, store,
process, reproduce, or create derivative works of such data, or to aggregate
such data for use in an anonymous manner, solely to facilitate marketing, sales
and R&D activities of Hach and its affiliates.
12. PROPRIETARY INFORMATION; PRIVACY: “Proprietary Information”
means any information, technical data or know-how in whatever form,
whether documented, contained in machine readable or physical components,
mask works or artwork, or otherwise, which Hach considers proprietary,
including but not limited to service and maintenance manuals. Buyer and its
customers, employees and agents will keep confidential all such Proprietary
Information obtained directly or indirectly from Hach and will not transfer or
disclose it without Hach’s prior written consent, or use it for the manufacture,
procurement, servicing or calibration of Products or any similar products, or
cause such products to be manufactured, serviced or calibrated by or procured
from any other source, or reproduce or otherwise appropriate it. All such
Proprietary Information remains Hach’s property. No right or license is granted
to Buyer or its customers, employees or agents, expressly or by implication,
with respect to the Proprietary Information or any patent right or other
proprietary right of Hach, except for the limited use licenses implied by law.
Hach will manage Customer’s information and personal data in accordance
with its Privacy Policy, located at http://www.hach.com/privacypolicy.
13. CHANGES AND ADDITIONAL CHARGES: Hach reserves the right to make
design changes or improvements to any products of the same general class as
Products being delivered hereunder without liability or obligation to
incorporate such changes or improvements to Products ordered by Buyer
unless agreed upon in writing before the Products’ delivery date. Services
which must be performed as a result of any of the following conditions are
subject to additional charges for labor, travel and parts: (a) equipment
alterations not authorized in writing by Hach; (b) damage resulting from
improper use or handling, accident, neglect, power surge, or operation in an
environment or manner in which the instrument is not designed to operate or
is not in accordance with Hach’s operating manuals; (c) the use of parts or
accessories not provided by Hach; (d) damage resulting from acts of war,
terrorism or nature; (e) services outside standard business hours; (f) site
prework not complete per proposal; or (g) any repairs required to ensure
equipment meets manufacturer’s specifications upon activation of a service
agreement.
14. SITE ACCESS / PREPARATION / WORKER SAFETY / ENVIRONMENTAL
COMPLIANCE: In connection with services provided by Hach, Buyer agrees to
permit prompt access to equipment. Buyer assumes full responsibility to back-
up or otherwise protect its data against loss, damage or destruction before
services are performed. Buyer is the operator and in full control of its premises,
including those areas where Hach employees or contractors are performing
service, repair and maintenance activities. Buyer will ensure that all necessary
measures are taken for safety and security of working conditions, sites and
installations during the performance of services. Buyer is the generator of any
resulting wastes, including without limitation hazardous wastes. Buyer is solely
responsible to arrange for the disposal of any wastes at its own expense. Buyer
will, at its own expense, provide Hach employees and contractors working on
Buyer’s premises with all information and training required under applicable
safety compliance regulations and Buyer’s policies. If the instrument to be
serviced is in a Confined Space, as that term is defined under OSHA regulations,
Buyer is solely responsible to make it available to be serviced in an unconfined
space. Hach service technicians will not work in Confined Spaces. In the event
that a Buyer requires Hach employees or contractors to attend safety or
compliance training programs provided by Buyer, Buyer will pay Hach the
standard hourly rate and expense reimbursement for such training attended.
The attendance at or completion of such training does not create or expand any
warranty or obligation of Hach and does not serve to alter, amend, limit or
supersede any part of this Contract.
15. LIMITATIONS ON USE: Buyer will not use any Products for any purpose
other than those identified in Hach’s catalogs and literature as intended
uses. Unless Hach has advised the Buyer in writing, in no event will Buyer use
any Products in drugs, food additives, food or cosmetics, or medical applications
for humans or animals. In no event will Buyer use in any application any
Product that requires FDA 510(k) clearance unless and only to the extent the
Product has such clearance. Buyer will not sell, transfer, export or re-export
any Hach Products or technology for use in activities which involve the
design, development, production, use or stockpiling of nuclear, chemical or
biological weapons or missiles, nor use Hach Products or technology in any
facility which engages in activities relating to such weapons. Unless the “ship-
to” address is in California, U.S.A., the Products are not intended for sale in
California and may lack markings required by California Proposition 65;
accordingly, unless Buyer has ordered Products specifying a California ship-to
address, Buyer will not sell or deliver any Hach Products for use in California.
Any warranty granted by Hach is void if any goods covered by such warranty
are used for any purpose not permitted hereunder.
16. EXPORT AND IMPORT LICENSES AND COMPLIANCE WITH LAWS:
Unless otherwise specified in this Contract, Buyer is responsible for obtaining
any required export or import licenses. Buyer will comply with all laws and
regulations applicable to the installation or use of all Products, including
applicable import and export control laws and regulations of the U.S., E.U. and
any other country having proper jurisdiction, and will obtain all necessary
export licenses in connection with any subsequent export, re-export, transfer
and use of all Products and technology delivered hereunder. Buyer will comply
with all local, national, and other laws of all jurisdictions globally relating to
anti-corruption, bribery, extortion, kickbacks, or similar matters which are
applicable to Buyer’s business activities in connection with this Contract,
including but not limited to the U.S. Foreign Corrupt Practices Act of 1977, as
amended (the “FCPA”). Buyer agrees that no payment of money or provision
of anything of value will be offered, promised, paid or transferred, directly or
indirectly, by any person or entity, to any government official, government
employee, or employee of any company owned in part by a government,
political party, political party official, or candidate for any government office or
political party office to induce such organizations or persons to use their
authority or influence to obtain or retain an improper business advantage for
Buyer or for Hach, or which otherwise constitute or have the purpose or effect
of public or commercial bribery, acceptance of or acquiescence in extortion,
kickbacks or other unlawful or improper means of obtaining business or any
improper advantage, with respect to any of Buyer’s activities related to this
Contract. Hach asks Buyer to “Speak Up!” if aware of any violation of law,
regulation or our Standards of Conduct (“SOC”) in relation to this Contract. See
http://danaher.com/integrity-and-compliance and www.danaherintegrity.com
for a copy of the SOC and for access to our Helpline portal.
17. RELATIONSHIP OF PARTIES: Buyer is not an agent or representative of
Hach and will not present itself as such under any circumstances unless and
to
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TERMS AND CONDITIONS OF SALE FOR HACH® PRODUCTS
v. 2022-11-07 3
Confidential - Company Proprietary
the extent it has been formally screened by Hach’s compliance department and
received a separate duly-authorized letter from Hach setting forth the scope and
limitations of such authorization.
18. FORCE MAJEURE: Hach is excused from performance of its obligations
under this Contract to the extent caused by acts or omissions that are beyond
its control of, including but not limited to Government embargoes, blockages,
seizures or freeze of assets, delays or refusals to grant an export or import
license or the suspension or revocation thereof, or any other acts of any
Government; fires, floods, severe weather conditions, or any other acts of God;
quarantines; labor strikes or lockouts; riots; strife; insurrections; civil
disobedience or acts of criminals or terrorists; war; material shortages or delays
in deliveries to Hach by third parties. In the event of the existence of any force
majeure circumstances, the period of time for delivery, payment terms and
payments under any letters of credit will be extended for a period of time equal
to the period of delay. If the force majeure circumstances extend for six months,
Hach may, at its option, terminate this Contract without penalty and without
being deemed in default or in breach thereof.
19. NON ASSIGNMENT AND WAIVER: Buyer will not transfer or assign this
Contract or any rights or interests hereunder without Hach’s prior written
consent. Failure of either party to insist upon strict performance of any
provision of this Contract, or to exercise any right or privilege contained herein,
or the waiver of any breach of the terms or conditions of this Contract will not
be construed as thereafter waiving any such terms, conditions, rights, or
privileges, and the same will continue and remain in force and effect as if no
waiver had occurred.
20. FUNDS TRANSFERS (PAYMENTS): Buyer and Hach both recognize that
there is a risk of banking fraud when individuals impersonating a business
demand payment under new banking or mailing instructions. To avoid this risk,
Buyer must verbally confirm any new or changed bank transfer or mailing
instructions by calling Hach at +1-970-663-1377 and speaking with Hach’s Credit
Manager before mailing or transferring any monies using the new instructions.
Both parties agree that they will not institute mailing or bank transfer instruction
changes and require immediate payment under the new instructions but will
instead provide a ten (10) day grace period to verify any payment instruction
changes before any new or outstanding payments are due using the new
instructions.
21. LIMITATION OF LIABILITY: None of the Hach Indemnified Parties will be
liable to any Buyer Indemnified Parties under any circumstances for any
special, treble, incidental or consequential damages, including without
limitation, damage to or loss of property other than for the Products purchased
hereunder; damages incurred in installation, repair or replacement; lost
profits, revenue or opportunity; loss of use; losses resulting from or related to
downtime of the products or inaccurate measurements or reporting; the cost
of substitute products; or claims of any Buyer Indemnified Parties’ customers
for such damages, howsoever caused, and whether based on warranty,
contract, and/or tort (including negligence, strict liability or otherwise). The
total liability of the Hach Indemnified Parties arising out of the performance or
nonperformance hereunder or Hach’s obligations in connection with the
design, manufacture, sale, delivery, and/or use of Products will in no
circumstance exceed in the aggregate a sum equal to twice the amount
actually paid to Hach for Products delivered hereunder.
22. APPLICABLE LAW AND DISPUTE RESOLUTION: The construction,
interpretation and performance hereof and all transactions hereunder shall be
governed by the laws of the State of Colorado, without regard to its principles
or laws regarding conflicts of laws. If any provision of this Contract violates
any Federal, State or local statutes or regulations of any countries having
jurisdiction of this transaction, or is illegal for any reason, said provision shall
be self-deleting without affecting the validity of the remaining provisions.
Unless otherwise specifically agreed upon in writing between Hach and Buyer,
any dispute relating to this Contract which is not resolved by the parties shall
be adjudicated in order of preference by a court of competent jurisdiction (i) in
the State of Colorado, U.S.A. if Buyer has minimum contacts with Colorado
and the U.S., (ii) elsewhere in the U.S. if Buyer has minimum contacts with the
U.S. but not Colorado, or (iii) in a neutral location if Buyer does not have
minimum contacts with the United States.
23. ENTIRE AGREEMENT, TERM & MODIFICATION: These Terms &
Conditions of Sale constitute the entire agreement between the parties and
supersede any prior agreements or representations, whether oral or written.
Upon thirty (30) days prior written notice, Hach may, in its sole discretion,
elect to terminate any order for the sale of Products and provide a pro-rated
refund for any pre-payment of undelivered Products. No change to or
modification of these Terms & Conditions shall be binding upon Hach unless in
a written instrument specifically referencing that it is amending these Terms &
Conditions of Sale and signed by an authorized representative of Hach. Hach
rejects any additional or inconsistent Terms & Conditions of Sale offered by
Buyer at any time, whether or not such terms or conditions materially alter the
Terms & Conditions herein and irrespective of Hach’s acceptance of Buyer’s
order for the described goods and services.
24. APPENDICES: If checked, the following Appendices are attached
hereto and incorporated by reference into these Terms & Conditions of
Sale:
CLAROS SOFTWARE AS A SERVICE SUBSCRIPTION AGREEMENT
* * *
Page 7 of 8
A5.Page 87 of 305
HACH COMPANY
Headquarters U.S.A. Remittance
Quotation Addendum
P.O. Box 389
5600 Lindbergh Drive
Loveland, CO 80539 -0389
Purchase Orders
PO Box 608
Loveland, CO 80539 -0608
WebSite : www.hach.com
Phone: 800-227-4224
Fax: 970-669-2932
E-Mail: orders@hach.com
quotes@hach.com
techhelp@hach.com
Export
Phone: 970 -669-3050
Fax: 970 -461-3939
Email: intl@hach.com
2207 Collections Center Drive
Chicago, IL 60693
Wire Transfers
Bank of America
231 S. LaSalle St.
Chicago, IL 60604
Account: 8765602385
Routing (ABA): 071000039
ADVANTAGES OF WORKING WITH HACH
Pick&Ship™ Technical Support
Protect your investment & peace of mind
✓ A global partner who understands your
needs
✓ Delivers timely, high -quality service you
can trust
✓ Provides team of unique experts to help
you maximize instrument uptime
✓ Ensure data integrity
✓ Maintain operational stability
✓ Reduce compliance risk
Pick&Ship ™ Program offers a better way to
keep your supplies in stock
✓ Convenience of o ne purchase order for the
entire year
✓ Flexibility to change, cancel or create new
orders
✓ Savings from locking in prices & thus
avoiding price surges and rush charges
✓ Peace of mind with automatic, reliable
shipments just as you need them
Provides post-sale instrumentation and
application support
✓ Hach’s highly skilled Technical
Support staff is dedicated to helping
you resolve technical issues before,
during and after the sale.
✓ Available via phone, e -mail, or live
online chat at Hach.com!
✓ Fa st access to answers at
https://support.hach.com
✓ Toll-free phone: 800 -227-4224
✓ E-mail: techhelp@hach.com
www.hach.com/service-contracts www.Hach.com/pickandship www.Hach.com
ADVANTAGES OF SIMPLIFIED SHIPPING AND HANDLING
Safe & Fast Delivery Save Time – Less Hassle Save Money
✓ Receive tracking numbers on your order
acknowledgement
✓ Hach will assist with claims if an order is
lost or damaged in shipment
✓ No need to set up deliveries for orders or to
schedule pickup
✓ Hach ships order as product is available, at
no additional charge, when simplified
shipping and handling is used.
✓ No additional invoice to process –
save on time and administrative costs
✓ Only pay shipping once, even if
multiple shipments are required
STANDARD SIMPLIFIED SHIPPING AND HANDLING CHARGES 1, 2, 3, 4 Pricing Effective 4/11/2020 Collect 4
Total Price of
Merchandise Ordered
Standard
Surface
(Mainland USA)
Second Day
Delivery
(Mainland USA)
Next Day
Delivery
(Mainland USA)
Second Day
Delivery
(Alaska & Hawaii)
Next Day
Delivery
(Alaska & Hawaii)
Handling Fee
Effective
4/11/2020
$0.00 - $49.99 $17.99 $44.99 $83.90 $72.21 $137.27 $13.47
$50.00 - $149.99 $28.59 $84.27 $159.00 $120.84 $229.73 $13.85
$150.00 - $349.99 $50.22 $133.98 $272.91 $169.07 $329.04 $14.72
$350.00 - $649.99 $69.95 $182.91 $363.75 $228.65 $442.76 $15.48
$650.00 - $949.99 $88.16 $191.13 $399.98 $236.66 $446.10 $16.04
$950.00 - $1,99 9.99 $110.91 $235.85 $498.69 $280.67 $543.06 $17.52
$2,00 0.00 - $3,999.99 $128.04 $250.64 $513.44 $291.54 $554.54 $20.22
$4,000.00 - $5,999.99 $148.44 $260.33 $538.23 $292.89 $570.53 $24.90
$6,000.00 - $7,999.99 $175.40 $296.40 $612.84 $323.07 $622.86 $29.04
$8,000.00 - $9,999.99 $200.15 $336.83 $658.19 $360.41 $683.52 $33.51
Over $10,000 2.5% of Net
Order Value
4.5% of Net
Order Value
7 % of Net
Order Value
4.5% of Net
Order Value
7 % of Net
Order Value
$51.84
1 Shipping & Handling charges shown are only applicable to orders billing and shipping to U.S. destinations. Shipping & Handling charges will be prepaid and added to invoice.
Shipping & Handling for the Pick&Ship Program is charged on each shipment release and is based on the total price of each shipment release. Shipping & Handling charges
are subject to change without notice.
2 Additional Shipping & Handling charges will be applied to orders containing bulky and/or especially heavy orders. Refrigerated and all weather Sampler s do not qualify for simplified
Shipping & Handling charges, and are considered heavy products. Dissolved Oxygen Sensors can be damaged if exposed to temps below freezing, causing sensor failure. Must
be shipped over night or 2nd day air during the cold weather months.
3 Orders shipping to Alaska or Hawaii: Additional Shipping & Handling charges may be applied at time of order processing. Second Day and Next Day delivery is not available to all
destinations.
4 Hach Company will assess a collect handling fee on orders with collect shipping terms. This handling fee covers the additional costs that Hach Company incurs from processing
and managing collect shipments.
Due to variations in component char acteristics, regulatory transportation requirements and/or associated shipping and handling costs, individual kit components may or may not be
packaged together in a single carton at time of final packag ing and shipping.
SALES TAX
Sales Tax is not included in the attached quotation. Applicable sales and usage taxes will be added to your invoice, at the time of order, based on U.S. destination of
goods, unless a valid resale/exemption certificate for destination state is provided to the above address or fax number, atte ntion of the Tax Dept.
Page 8 of 8
A5.Page 88 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of a Sole-Source Contract Award with Greeley and Hansen
LLC for Water Plant 4160 V Electrical System Reliability Project (RFP
22-30) Retaining Wall Structural Design
Date: April 24, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a sole -source
agreement with Greeley and Hansen LLC (100 South Wacker Drive, Suite 1400, Chicago, IL
60606) for Retaining Wall Structural Design related to the Water Plant 4160V Electrical System
Reliability Project (RFP 22-30) in the amount of $39,893.00. A sole-source purchase requires
a 2/3 vote of the Councilmembers.
Funding Source:
Funding for this project is from the Water Fund (Account No. 513.71.7330.62145 – 722002).
Budget is available from anticipated savings of other projects, namely the Lead Paint Removal
and Repainting Plan.
City staff intends to pursue a low-interest loan from the Illinois Environmental Protection Agency
(IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and
a contractor has been selected. If the City is successful in obtaining the loan, eligible
engineering and construction costs will be funded by the loan.
CARP:
Municipal Operations, Renewable Energy, Emergency Preparedness & Management
Council Action:
For Action
Summary:
A6.Page 89 of 305
On September 12, 2022, the City Council approved a contract for consulting services for the
Water Plant 4160V Electrical System Reliability Project (RFP 22-30) with Greeley and Hansen
LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606). The scope of work includes
the design of replacement generators and medium voltage (4160V) switchgear, development
of rooms for the new equipment, electrical distribution improvements, SCADA integration, and
arc flash update.
Design is proceeding. Through a series of workshops with City Staff, site inspe ctions, and
analysis, Greeley and Hansen completed the Preliminary Design, defining the requirements for
the installation of two new 4160V generators, replacement of existing 4160V switchgear,
development of new space for the new systems, general improveme nts to the electrical
distribution system, and integration of the new systems into SCADA.
Analysis:
The extent of the work being completed under the Electrical System Reliability requires that
additional space be built at the water plant to accommodate new equipment meeting current
safety and operation standards. Greeley and Hansen are recommending that the additional
space can be accommodated within an existing garage space that is adjacent to the existing
equipment that is being replaced, utilizing the first floor and building a second floor within the
garage to claim ‘air space’ that was previously unused.
To make up for the loss of garage space, the garage could be extended east, as shown in
Figure 1. Upon a more detailed assessment of the site , it was discovered that the retaining
wall adjacent to the north side of the garage expansion (also shown in Figure 1) was unsound.
Furthermore, after years of in-house maintenance and repairs, there were no engineering
drawings or records documenting the design or capacity of the structure. Building a new
structure adjacent to this existing retaining wall presented an unacceptable risk, and Greeley
and Hansen recommended that the wall be properly engineered and replaced. In addition to
properly designing the retaining wall to confidently provide decades of future service, the
redesign at this time allows a unique opportunity to more efficiently design the retaining wall
more with the proposed building wall. This will allow the building expansion to be better
incorporated into the old building structurally and architecturally and provide additional space
for the new design.
City Council is separately considering Change Order No. 1 to the Water Plant 4160V Electrical
System Reliability Project (RFP 22-30), which represents critical additional work that is needed
to improve the reliability of the electrical system at the water plant. The scope of those additions
is significant and amounts to almost 50% of the existing contract amount, nearly reaching the
limit of change orders to a single contract per the City’s purchasing guidelines. This does not
allow for the engineering design of the retaining wall replacement to be included in Change
Order No. 1. However, it is important to maintain continuity in th e design of this retaining wall
with the rest of the improvements under design.
Staff recommends that the design of the retaining wall replacement be awarded under a sole -
source contract to Greeley and Hansen. The full scope of work and cost breakdown is provided
in the attached letter from Greeley and Hansen dated April 12, 2023. Awarding this contract
to Greeley and Hansen will allow them to perform the design more efficiently than a new
engineer could because of their deep understanding of the struc tural issues gained from the
Page 2 of 14
A6.Page 90 of 305
current structural design work that they are doing related to the building expansion for the
electrical project. They will also be able to consider the retaining wall and building expansion
as a single design, providing a more structurally efficient approach and better accommodating
the needs of the electrical project. Continuing work with a single engineer on this project will
also avoid delays to the design schedule and reduce the burden on staff to develop, issue, and
evaluate a separate RFP.
Legislative History:
On September 12, 2022, the City Council approved a contract for the Water Plant 4160V
Electrical System Reliability Project (RFP 22-30) with Greeley and Hansen LLC.
Attachments:
Figure
Consultant Cost Proposal
Page 3 of 14
A6.Page 91 of 305
FIGURE
Figure 1 – LocaƟon of Garage Expansion for Electrical Project and Retaining Wall
Proposed
Garage
Expansion
Retaining Wall
to be Replaced
Page 4 of 14
A6.Page 92 of 305
1
April 12, 2023
Mr. Paul Moyano, P.E.
Senior Project Manager - Water and Sewer
Public Works Agency | Capital Planning & Engineering Bureau
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Subject: Sole Source Contract for the Garages 5 and 6 Vehicle Ramp and Retaining Wall Replacement
to support Contract 22-30: Water Plant 4160V Electrical System Reliability Project
Mr. Moyano,
Thank you for the opportunity to submit our proposal for the Sole Source Contract for the Garages 5 and 6
Vehicle Ramp and Retaining Wall Replacement to support Contract 22-30: Water Plant 4160V Electrical
System Reliability Project. This Sole Source Contract is for additional engineering services to provide civil
and structural improvements related to the Garages 5 and 6 Vehicle Ramp and Retaining Wall , which is
located adjacent to the new Garage 4 building expansion as part of the Electrical Reliability Project. The
additional engineering services fee required to accommodate this additional project scope is $39,893, as
detailed in Attachment A – Sole Source Contract Level of Effort and Fee Table.
Amendment No. 1 Scope of Services:
1) Proposed Scope Addition: Garages 5 and 6 Vehicle Ramp and Retaining Wall Replacement
Scope: Replacement of the Garage 5 and 6 Vehicle Ramp and Retaining Wall that are located
adjacent to the new Garage 4 Building Expansion.
Justification: During the Preliminary Design services, Greeley and Hansen recommended that the
Garages 5 and 6 Vehicle Ramp and Retaining Wall be replaced to avoid risk of failure during the
construction of the Garage 4 building expansion, and mitigate long-term risk of failure impacting
the Garage 4 building expansion foundations and first floor st ructural walls. Per Evanston Water
Plant Staff, the retaining wall was repaired by internal Maintenance Staff years ago due to visible
cracking and deterioration, and no record drawings or documentation were available supporting
the repairs, existing conditions, or long-term reliable use of the vehicle ramp and retaining wall.
The current Electrical Reliability Project scope does not include the Garages 5 and 6 Vehicle Ramp
and Retaining Wall Replacement, as this is a field condition identified during the Preliminary Design
services. It is recommended that the Garages 5 and 6 Vehicle Ramp and Retaining Wall
Replacement be included in the project scope based on the following reasons:
A. The Evanston Water Department Staff and Greeley and Hansen agree that the existing
Garages 5 and 6 Vehicle Ramp and Retaining Wall Replacement are an unknown existing field
condition that must be addressed in conjunction with the Electrical Reliability Project to not
impact the Garage 4 building expansion and mitigate long-term risk due to failure.
B. It was determined that in conjunction with the Electrical Reliability Project is the most effective
time to replace the vehicle ramp and retaining wall. The retaining wall can be most efficiently
designed as an integrated component of the new structural design of the Garage 4 building
Page 5 of 14
A6.Page 93 of 305
2
expansion. Due to the close proximity, the new Garage 4 building expansion north wall must
be located immediately along the existing retaining wall, which requires the Garage 5 and 6
Vehicle Ramp and Retaining Wall to be structurally sound as the new building foundations and
first floor structure walls are designed and constructed. The replacement of the Garage 5 and
6 Vehicle Ramp and Retaining Wall Replacement during the design of the Garage 4 building
expansion also provide opportunity for the integration of the foundations and new walls to
maximize design strength, constructability, and construction sequencing to minimizes impacts
to useable workspace in this limited work area.
C. The addition of the Garages 5 and 6 Vehicle Ramp and Retaining Wall Replacement Water
Plant cost efficiencies in these improvements through design and construction as it is directly
related to the Garage 4 building expansion and can be integrated into the foundation and wall
design. Additionally, the Contractor will already be mobilized for the electrical and facility
improvements in this project area and will have more flexibility organizing and sequencing their
work.
D. The replacement of the Garages 5 and 6 Vehicle Ramp and Retaining Wall will improve building
strength and workspace layout, and to mitigate risk of future costly failure of the vehicle ramp
and retaining wall due to unknown and undocumented conditions.
E. No impact to overall project schedule is anticipated due to this additional scope.
Amendment No. 1 Scope of Services:
The current Scope of Services for Contract 22-30: Water Plant 4160V Electrical System Reliability Project
is detailed in the attached Contract 22-30 Scope of Services. The Scope of Services is structured in five
(5) project tasks as follows:
Task 1 Preliminary Design
Task 2 Detailed Design
Task 3 IEPA SRF Loan Support
Task 4 Bidding
Task 5 Project Management
This Sole Source Contract includes the new levels of efforts for Task 2 Detailed Design for the additional
engineering services required. These additional levels of efforts are following the tasks outlined in
Attachment B - Contract 22-30 Scope of Services with no task or sub-task additions or subtractions. See
breakdown of the task level of effort in Attachment A – Sole Source Contract Level of Effort and Fee
Table.
Assumptions:
• Sole Source Contract Scope of Work project tasks and sub-tasks will be performed in a similar
propositional manner for professional services with each new scope item as compared to the
existing project scope items within the Scope of Services.
• The additional professional services corresponding disciplines, staff, and level of effort are
detailed Attachment A – Sole Source Contract Level of Effort and Fee Table
• Sole Source Contract Scope of Work will have no new deliverables.
• Sole Source Contract Scope of Work will amend the existing Scope of Work deliverables to
accommodate these additional scope items.
• Amended deliverables include:
o Preliminary Design Report
o Preliminary Design Opinion of Probable Construction Cost
o 60% Design Contract Documents
o 90% Design Contract Documents
Page 6 of 14
A6.Page 94 of 305
3
o 100% Design Contract Documents
o Bid Set Contract Documents
o Opinion of Probable Construction Cost (OPCC)
• Sole Source Contract is estimated to require six (6) new drawings and four (4) new specification
sections.
• The Garage 5 and 6 Vehicle Ramp and Retaining Wall Replacement design will be limited to the
extents the Garage 5 and 6 entrances to the west, the Filter Building masonry wall to the north,
the termination of the vehicle ramp and retaining wall to the east, and within 5 feet of the retaining
wall to the south.
• The Garage 5 and 6 Vehicle Ramp and Retaining Wall Replacement will provide the design for a
new retaining wall that is either stand-alone or integrated into the Garage 4 first floor building
expansion foundations and walls, and the replacement of the vehicle ramp base materials and
finished paved surface. The design will maintain or improve large vehicle access to the Garage 5
and 6 vehicle ramp and entrances. See Attachment C – Proposed Layout of Garage 4 Building
Expansion Impact from Garage 5 and 6 Vehicle Ramp and Retaining Wall.
Amendment No. 1 Attachments:
1) Attachment A – Sole Source Contract Level of Effort and Fee Table
2) Attachment B – Contract 22-30 Scope of Services
3) Attachment C – Proposed Layout of Garage 4 Building Expansion Impact from Garage 5 and 6 Vehicle
Ramp and Retaining Wall
Thank you for the opportunity to submit our proposal for Sole Source Contract to support Contract 22-30: Water Plant
4160V Electrical System Reliability Project. The Greeley and Hansen Team is ready to execute these additional
engineering services in conjunction with our ongoing professional services to deliver the Electrical Reliability Project
successfully and to your expectations. Should you have any questions regarding this proposal, please contact me at
(312) 507-9647 or bgoldman@greeley-hansen.com.
Yours very truly,
Greeley and Hansen LLC
Brian R. Goldman, P.E., BCEE, ENV SP
Vice President
Cc: Michael Monte, Project Manager
Page 7 of 14
A6.Page 95 of 305
Greeley and Hansen - Date: April 12, 2023
Sole Source Contract Level of Effort and Fee Table - Garages 5 and 6 Vehicle Ramp and Retaining Wall Replacement to support Contract 22-30: Water Plant 4160V Electrical System Reliability Project
Item Description
Project
Manager:
Michael
Monte
Project
Director:
Brian
Goldman
Technical
Advisor:
Norbert
Viranyi
Sr. Architect:
Sergio Sierra
Architect:
Jonathan
Walters
Sr. Mech
Engineer:
Michael
Debnar
Mechanical
Engineer: Wei
Qian
Mechanical
Designer:
Mark
Spigarelli
I&C
Engineer:
Dan Romza
I&C
Engineer:
Jin Lee
I&C Designer:
Paul
Dackerman
2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023
Direct Labor Rate $75.90 $102.58 $87.18 $66.68 $45.14 $77.33 $62.71 $57.48 $86.40 $62.11 $52.79
Salary Cost Multiplier 3.15 3.15 3.15 3.15 3.15 3.15 2.61 2.61 3.15 2.61 2.61
Billing Rate $239.09 $323.13 $274.62 $210.04 $142.19 $243.60 $163.67 $150.02 $272.17 $162.10 $137.78
Tasks
Task 2 - Detailed Design (4/2022 - 6/2023)8 4 0 0 0 0 0 0 0 0 0
Garages 5 and 6 Vehicle Ramp and Retaing Wall Replacement 8 4
Total Labor 8 4 0 0 0 0 0 0 0 0 0
Other Costs
Direct Reimbursible Expenses -$
Subcontractor 1 - Geotech and Boring -$
Subcontractor 2 - Survey -$
Subcontractor 2 - Environmental -$
Fees and Overhead Costs 39,893$
TOTAL NOT-TO-EXCEED COST 39,893$
Attachment A - Sole Source Contract Level of Effort and Fee Table
(Page 1 of 2)Page 8 of 14A6.Page 96 of 305
Greeley and Hansen - Date: April 12, 2023
Sole Source Contract Level of Effort and Fee Table - Garages 5 and 6 Vehicle Ramp and Retaining Wall Replacement to support Contract 22-30: Water Plant 4160V Electrical System Reliability Project
Item Description
Direct Labor Rate
Salary Cost Multiplier
Billing Rate
Tasks
Task 2 - Detailed Design (4/2022 - 6/2023)
Garages 5 and 6 Vehicle Ramp and Retaing Wall Replacement
Total Labor
Other Costs
Direct Reimbursible Expenses -$
Subcontractor 1 - Geotech and Boring -$
Subcontractor 2 - Survey -$
Subcontractor 2 - Environmental -$
Fees and Overhead Costs 39,893$
TOTAL NOT-TO-EXCEED COST 39,893$
Structural
Engineer:
Eduardo
DeSantiago
Structural
Designer: Billy
Papadopoulos
Civil
Engineer:
Ted Bluver
CAD
Designer:
Rob Mason
Admin:
Rochel Reid
Total
Labor
Hours
2023 2023 2023 2023 2023
$87.50 $46.64 $59.74 $61.54 $44.05
2.6 2.6 3.15 3.15 3.15
$227.50 $121.26 $188.17 $193.85 $138.77
Total Labor
Cost GH Labor CCJM Labor
Primera
Labor Total
20 68 94 32 0 226 39,893$ 27,097$ -$ 12,796$ 39,893$
20 68 94 32 39,893$ 27,097$ -$ 12,796$
20 68 94 32 0 226 39,893$ 27,097$ -$ 12,796$ 39,893$
27,097$ = GH 68%
-$ = CCJM 0%
12,796$ = Primera 32%
39,893$ Total 100%
Attachment A - Sole Source Contract Level of Effort and Fee Table
(Page 2 of 2)Page 9 of 14A6.Page 97 of 305
11
Revised 10-20 (09-17)
removal of barriers, opening of front panels, etc. while equipment is energized ,
the Consultant team must provide proof (certificate of completion) that its
employees working on the premises have been properly trained in the use and
application of personal protective equipment (PPE) and the hazards of working on
or near energized equipment. Consultant must provide their own PPE. Activities
necessary to determine or confirm cable sizes and lengths, protective device
sizes and characteristics, transformer sizes and impedances, motor sizes and
types, or any other information necessary to complete an accurate analysis and
design is the responsibility of the Consultant. Consultant shall coordinate with the
electric utility to obtain information on available short circuit currents, service
transformers ratings, upstream protective devices, and any other information
necessary to complete an accurate analysis and design. Coordinate closely with
City Staff for access to water plant facilities. Provide all confined space
equipment and monitoring as needed. The Consultant shall be responsible for
meeting all appropriate rules and regulations governing confined space
operations.
2.0 SCOPE OF SERVICES
The Consultant shall perform the following tasks as a b aseline scope of work to
address the items presented in Section 1. The Consultant may propose alternate
or additional tasks that are considered necessary for the successful completion of
the work, which must include an estimated impact to the cost of the baseline scope
of work.
Task 1 Preliminary Design
The Consultant will prepare the Preliminary Design based on available record
drawings, reports and field investigations as needed.
1.1 Lead a project kickoff meeting with City staff at the Evanston Water Plant
to understand the desired functionality of the design and review project
contacts, scope of work, schedule, and available data.
1.2 Lead additional workshops as needed to further define new system
requirements and levels of redundancy desired by City staff, con sidering
all of the plant power systems.
1.3 Review available diagrams, reports, drawings, and specifications to
gather information on the facilities to be designed and evaluated.
1.4 Develop a preliminary schedule of the project through commissioning,
including procurement and timing for field investigations and shutdowns
of major water plant components.
1.5 Identify relevant Envision best practices to incorporate into the planning,
design, and construction.
1.6 Perform any survey, structural evaluation, geotechnical investigation, and
other studies of the water plant as needed to support design of new
electrical space, electrical modifications, and associated elements.
1.7 Provide a draft Preliminary Design Report to the City for review that
addresses, at a minimum, each of the Key Issues listed in Section 1.3
and includes 30% design drawings. Submit the draft report electronically
in Adobe Portable Document Format (PDF) and two hard copies.
Attachment B - Contract 22-30 Scope of Services
Page 10 of 14
A6.Page 98 of 305
12
Revised 10-20 (09-17)
1.8 Attend one meeting at the Evanston Water Plant to present findings,
discuss and confirm decision points, and review the City’s comments on
the draft report.
1.9 Complete the Preliminary Design Report and submit three hard copies
and one electronic copy in Adobe Portable Document Format (PDF) to
the City.
1.10 Develop AACE Class 4 OPCC based on the preliminary design.
Task 2 Detailed Design
The Consultant will develop a detailed design based on the approved
Preliminary Design Report that addresses, at a minimum, each of the Project
Objectives listed in Section 1.2.
2.1 Coordinate with Evanston staff to finalize selection of equipment
manufacturers and materials.
2.2 Communicate project scheduling and constructability issues to the City
as they are discovered throughout the detailed design process.
2.3 Develop 60% design drawings and contract specifications.
2.4 Include provisions in the contract documents for maintenance of existing
switchgear at the Water Plant SSP and NSP. Maintenance services will
be provided during construction.
2.5 Submit three hard-copy sets of 60% drawings and specifications, with
and a complete electronic set in Adobe PDF format for review by the City.
2.6 Meet with City Staff at the Evanston Water Plant to review comments on
the 60% drawings and specifications.
2.7 Revise plans and contract documents as necessary to incorporate
comments from the City.
2.8 Develop 90% design drawings and contract documents. The contract
documents shall incorporate the City’s bidding documents, IEPA SRF
Loan requirements, general conditions, supplemental conditions,
specifications, and appropriate appendices. Prepare contract documents
in Microsoft Word format.
2.9 Submit three hard-copy sets of 90% drawings and contract documents,
and a complete electronic set in Adobe PDF format for review by the City.
2.10 Prepare an AACE Class 2 Opinion of Probable Cost based on the 90%
design drawings and contract documents.
2.11 Meet with City Staff at the Evanston Water Plant to review comments on
the 90% drawings, specifications, and OPCC.
2.12 Revise drawings and contract documents as necessary to incorporate
comments from the City.
2.13 Prepare 100% design drawings and contract documents.
2.14 Submit three hard-copy sets of 100% drawings and contract documents,
and a complete electronic set in Adobe PDF format for review by the City.
2.15 Meet with City Staff at the Evanston Water Plant to review comments on
the 100% drawings and specifications.
2.16 Prepare final Bid Set of drawings and contract documents incorporating
the City’s comments.
2.17 For bidding, provide 2 sets of contract documents and one electronic
version in Adobe PDF format.
Page 11 of 14
A6.Page 99 of 305
13
Revised 10-20 (09-17)
2.18 For the City’s use, provide copies of contract drawings in AutoCAD
format and contract specifications in Microsoft Word format.
2.19 Prepare and obtain all applicable permits, including IEPA, City Building,
and City Electrical.
Task 3 IEPA SRF Loan Support
The City will manage the IEPA SRF Loan Application process, and submit all
materials. The Consultant will support the loan application effort as described
below:
3.1 Develop the Project Plan.
3.1.1 Submit a draft of the Project Plan to the City for review.
3.1.2 Revise the Project Plan to incorporate comments from the City.
The City will provide financial information needed to complete the
Plan.
3.1.3 Submit four hard-copies of the project plan to the City, and a
complete electronic set in both Adobe PDF format Microsoft Word.
The City will submit the Project Plan to the IEPA.
3.2 Provide information as needed for the City to prepare and submit the
following items:
3.2.1 Environmental Checklist,
3.2.2 IDNR and IHPA sign-offs
3.2.3 Public notice for Categorical Exclusion and public hearing if
required
3.2.4 Loan Application Form
3.2.5 Design Submittal
3.2.6 Engineering Checklist
3.2.7 Bid Package Submittal
3.2.8 Supplemental forms required for the IEPA SRF Loan Application.
3.3 Work with the City and IEPA Project Manager to ensure all contract
documents are in accordance with IEPA requirements.
3.4 Provide a construction cost estimate to the City in IEPA’s required format.
3.5 During construction, assist in preparation of submittals to IEPA, including
change orders and disbursement requests.
3.6 Following construction, work with the City to provide necessary
documentation to close out the project with the IEPA.
Task 4 Bidding
The City will manage the bidding process, advertise and distribute the Bid Set
drawings and contract documents, and distribute needed addenda. The
Consultant will support the bidding process as described below:
4.1 Submit a list of contractors (and contact information) that the Consultant
considers to be qualified for the type of work to be bid. These contractors
will not be prequalified, though they will be informed of the project via a
direct email at the time of bid advertisement.
4.2 Attend a pre-bid meeting hosted at the Evanston Water Plant. Explain
the project scope to bidders and answer technical questions.
4.3 Review questions from bidders and prepare addenda that may be
necessary to clarify the contract documents or drawings.
Page 12 of 14
A6.Page 100 of 305
14
Revised 10-20 (09-17)
4.4 Review bids and prepare Recommendation to Award to the lowest
responsive and responsible bidder.
4.5 Assist the City in preparing construction contracts.
Task 5 Project Management
5.1 Manage scope, schedule, and budget of the work associated with Ta sks
1 through 4, and perform administrative tasks needed for the successful
completion of this work.
5.2 Prepare and submit monthly invoices with brief progress report/cover
letter.
5.3 Provide quality assurance and quality control of the work produced by all
staff and subcontractors.
5.4 Maintain regular communication with City staff, including weekly
telephone/virtual progress updates. Meetings for review of significant
deliverables or milestones should be in person. Prepare agenda and
minutes for all meetings.
Task 6 Construction Administration
A 24 month construction duration should be assumed for the response to this
RFP, which includes 12 months for submittals and equipment delivery, and
contractors mobilized for 12 months. The final scope and budget for
Construction Administration and Construction Inspection will be negotiated
and authorized upon completion of the design.
6.1 Manage scope, schedule, and budget of the work associated with Tasks
6 through 8, and perform administrative tasks needed for the successful
completion of the construction.
6.2 Develop a conformed set of construction documents incorporating any
addenda into the Bid Set. Furnish eight sets of hard copies of the
construction documents in final form. Submit documents to the City
electronically in AutoCAD and PDF.
6.3 Lead the pre-construction meeting with the City and Contractor. Prepare
the agenda and distribute meeting minutes.
6.4 Consult with the City concerning decisions as to the acceptability of
Subcontractors and other persons and organizations pro posed by the
Contractor for those portions of the work for which such acceptability is
required by the Contract Documents.
6.5 Manage, review and approve submittals from the Contractor, including
but not limited to schedule of values, work schedule, and technical
submittals.
6.6 Manage, review and respond to all requests for information, review
proposed field changes, and prepare recommendations for change
orders.
6.7 Attend and document factory testing of major equipment, including
generators and switchgear.
6.8 Review and approve contractor applications for payment and updated
construction schedules.
6.9 Prepare drawings of record within thirty (30) days after final completion of
the project. Submit two sets of hard copies of drawings of record to the
City, and complete sets electronically in AutoCAD, and PDF. These
Page 13 of 14
A6.Page 101 of 305
PROPOSED 2ND FLOOR
PROPOSED 1ST FLOOR
Boundary of Existing
Garage 4 East Wall Attachment C - Proposed Layout of Garage 4Building Expansion Impact from Garage 5 and 6Vehicle Ramp and Retaining WallPortion shown of
Garage 5 and 6
Vehicle Ramp and
Retaining WallPage 14 of 14A6.Page 102 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of Change Order No. 1 to the Agreement with Greeley and
Hansen LLC for Water Plant 4160 V Electrical System Reliability Project
(RFP 22-30)
Date: April 24, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute Change Order No.
1 to the agreement with Greeley and Hansen LLC (100 South Wacker Drive, Suite 1400,
Chicago, IL 60606) for the Water Plant 4160V Electrical System Reliability Project (RFP 22-
30) in the amount of $298,611. This will increase the overall contract amount from $597,280.00
to $895,891.
Funding Source:
Funding for this project is from the Water Fund (Account No. 513.71.7330.62145 – 722002),
which has an FY 2022 and 2023 budget of $850,000 committed to this project. The remaining
budget is available from anticipated savings of other projects, namely the Lead Paint Removal
and Repainting Plan.
City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency
(IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and
a contractor has been selected. If the City is successful in obtaining the loan, eligible
engineering and construction costs would be funded by the loan.
CARP:
Municipal Operations, Renewable Energy, Emergency Preparedness & Management
Council Action:
For Action
Summary:
A7.Page 103 of 305
On September 12, 2022, the City Council approved a contract for consulting services for the
Water Plant 4160V Electrical System Reliability Project (RFP 22-30) with Greeley and Hansen
LLC (100 South Wacker Drive, Suite 1400, Chicago, IL 60606). The scope of work includes
the design of replacement generators and medium voltage (4160V) switchgear, development
of rooms for the new equipment, electrical distribution improvements, SCADA integration, and
arc flash update.
Design is proceeding. Through a series of workshops with City Staff, site insp ections, and
analysis, Greeley and Hansen completed the Preliminary Design, defining the requirements for
the installation of two new 4160V generators, replacement of existing 4160V switchgear,
development of new space for the new systems, general improvem ents to the electrical
distribution system, and integration of the new systems into SCADA.
Analysis:
During in-depth evaluations of the electrical systems at the water plant, Greeley and Hansen
identified a number of improvements in addition to those i n the original RFP, that would make
the most of the work already being completed to efficiently provide a greater level of long-term
reliability to the water plant. Of the improvements identified by the consultant, staff carefully
considered the recommendations and selected the most critical improvements that best took
advantage of the work already being completed under the existing scope of work. Some of the
items that were excluded from the scope of work and will be incorporated into future projects
include improvements to the High Lift Pump Station electrical system, and improvements to the
water plant’s solar array. The remaining items fall into two categories; Low Voltage Switchgear,
and 2nd Floor Building Expansion.
Low Voltage Switchgear: Two primary low voltage (480V) switchgear are located in the same
space as the existing 4160V switchgear that is to be replaced. Inspection of this switchgear
revealed that it is marginally sized for current loads as the water plant’s needs have increased
over time. The switchgear is more than 20 years old, lacking modern safety and monitoring
equipment, and does not reflect current design standards for reliability. Replacing the
switchgear as part of this project will allow the design of the new system to be integrated with
the medium voltage (4160V) system, providing improved safety, management, and reliability
of the system. The layout of the proposed system will provide new flexibility for future
anticipated uses, including electric vehicles, and photovoltaic systems. A number of reliability
improvements throughout the water plant will also be included with the low voltage design,
including replacing panels and transformers that are beyond their useful life, along with aged
cables connecting these components. Another improvement will allow for a trailer-mounted
diesel generator to be connected to the water plant (into both the low and medium voltage
switchgear), providing for an additional level of redundancy to the power supply.
Designing the improvements of the Low Voltage System in conjunction with the Medium
Voltage System provides synergies between both system and efficiencies in terms of system
design and construction.
2nd Floor Building Expansion: The extent of the work being completed under the Electrical
System Reliability requires that additional space be built at the water plant to accommodate
new equipment meeting current safety and operation standards. While some existing space
can be reused, new space is required for two generators and m edium voltage switchgear.
Page 2 of 16
A7.Page 104 of 305
However, the water plant is land-locked and any type of building expansion within the current
footprint is extremely challenging. Greeley and Hansen performed a thorough evaluation of
potential locations for the new space on the water plant campus, and concluded that the
equipment can be best accommodated within an existing garage space that is adjacent to the
existing equipment that is being replaced, utilizing the first floor and building a second floor
within the garage to claim ‘air space’ that was previously unused. To make up for the loss of
garage space, the garage could be extended east, as shown on Figure 1.
During preliminary design of the new electrical space, staff identified additional space needs
for plant water the after needed staff for existing office including operations, space
reconfiguration of work space during covid, locker room space to accommodate the newly -
hired workforce development crew dedicated to lead service line replacement, security needs,
and new employees from open and future requisitions. Staff saw the opportunity to build upon
the expansion required to support the electrical work to efficiently build additional needed
personnel space at the water plant, identified as 2nd Floor Building Expan sion on Figure 2.
Working within the existing water plant site presents significant challenges that are best
addressed in a single effort, such as engineering the reuse of existing structures and
coordination during construction. Fully building out all the available space at once is more
efficient than returning to build additional space at a later time. The work to be added to this
project is the minimum structural work needed to develop the new space. Staff plans to issue
a separate design RFP and construction contract to address the architectural buildout of the
building expansion once the electrical project nears completion.
The cost of additional services for the tasks described above are summarized in the table
below. Further justification of the work, a full scope of services, and more detailed breakdown
of costs are provided on the letter from Greeley and Hansen dated April 12, 2023 attached to
the Change Order.
Legislative History:
On September 12, 2022, the City Council approved a contract for the Water Plant 4160V
Electrical System Reliability Project (RFP 22-30) with Greeley and Hansen LLC.
Attachments:
Figures
Change Order Form and Proposal
Page 3 of 16
A7.Page 105 of 305
FIGURES
Figure 1 – LocaƟon of Garage Expansion for Electrical Project
Figure 2 – 2nd Floor Expansion
Proposed
Garage
Expansion
Retaining Wall
to be Replaced
Garage Expansion ExisƟng Garage
Page 4 of 16
A7.Page 106 of 305
CITY OF EVANSTON
CHANGE ORDER
Order No. 001
Date: April 24, 2023
Agreement Date: September 23, 2022
PROJECT: Water Plant 4160 V Electrical System Reliability Project (RFP 22-30)
OWNER: City of Evanston
CONTRACTOR: Greeley and Hansen LLC
The following changes are hereby made to the AGREEMENT:
Additional services for the design of low voltage (480V) electrical switchgear and 2 nd floor
building expansion, as described in the attached letter from Greeley and Hansen dated April 12,
2023.
Original CONTRACT PRICE: $ 597,280.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 597,280.00
Total change in CONTRACT PRICE for this CHANGE ORDER 001 $ 298,661.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 895,891.00
Original COMPLETION DATE November 22, 2023
Current COMPLETION DATE adjusted by previous CHANGE ORDERS November 22, 2023
Total Change in CONTRACT TIME for this CHANGE ORDER None
The COMPLETION DATE including this CHANGE ORDER will be November 22, 2023
Accepted by
(Contractor):
Greeley and Hansen LLC Date
Approved by
(Owner):
City of Evanston Date
4/14/2023
Page 5 of 16
A7.Page 107 of 305
1
April 12, 2023
Mr. Paul Moyano, P.E.
Senior Project Manager - Water and Sewer
Public Works Agency | Capital Planning & Engineering Bureau
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Subject: Change Order No. 1 to Contract 22-30: Water Plant 4160V Electrical System Reliability Project
Mr. Moyano,
Thank you for the opportunity to submit our proposal for Change Order No. 1 to Contract 22-30: Water
Plant 4160V Electrical System Reliability Project. This Change Order is for additional engineering services
to support additional project scope recommended by Greeley and Hansen during the Preliminary Design
services regarding Additional Low Voltage Electrical Improvements and Garage 4 Second Floor Expansion
Improvements. The additional engineering services fee required to accommodate this additional project
scope is $298,611, as detailed in Attachment B – Change Order No. 1 Level of Effort and Fee Table.
Change Order No. 1 Scope of Services:
1) Proposed Scope Addition: Additional Low Voltage Electrical Improvements
Scope: Replacement, relocation, consolidation, and reconfiguration of the two (2) low voltage
switchgears located in the Filter Building Transformer Room into one (1) new low voltage
switchgear; Electrical provisions for the City’s Electric Vehicle (EV) Program including additional
switchgear breakers and capacity, conduit and conductors, routing and siting, and two (2) new EV
charging stations; Electrical provisions for the City’s Solar and Renewable Energy Program
including additional switchgear breakers and capacity; Electrical provisions for two (2) new
Temporary Generator Connection Points including additional switchgear breakers, conduit and
conductors, routing and siting, and two (2) new Generator Connection Enclosures, one low voltage
and one medium voltage; Replacement, relocation, and refeeding of four (4) additional power
distribution panels within the Water Plant; and, Refeeding of three (3) additional power distribution
panels within the Water Plant.
Justification: During the Preliminary Design services, Greeley and Hansen recommended that the
two (2) low voltage switchgears to remain in the Transformer Room should be replaced, relocated,
consolidated, and reconfigured into one (1) new single Main-Tie-Tie-Main low voltage switchgear.
It was identified that existing two (2) low voltage switchgears were not rated for the appropriate
electrical capacities or system configuration to optimally interface with the new Main-Tie-Tie-Main
medium voltage switchgear and standby generator design to increase electrical reliability,
redundancy, flexibility, and safety. The current project scope includes the replacement of the three
(3) medium voltage power distribution transformers that are physically connected to and feed the
two (2) low voltage switchgears. Additional support for the consolidation and reconfiguration of the
two (2) low voltage switchgears are the new electrical requirements including additional switchgear
breakers and cubicle space to provide the appropriate functionality, safety, and capacity to connect
Page 6 of 16
A7.Page 108 of 305
2
the current and future EV Program and the future Solar and Renewable Energy Program electrical
infrastructure. Greeley and Hansen recommended the implementation of two (2) new Temporary
Generator Connection Points, one low voltage and one medium voltage, to provide permanent
emergency provisions for the quick-connection of a mobile diesel power standby generator at either
low voltage or medium voltage in the event of regular maintenance or failure of one of the new
permanent standby generators. As part of the addition of the new low voltage Temporary Generator
Connection Point, it was identified that a new medium voltage Temporary Generator Connection
Point should be included. The current project scope includes the replacement and refeeding of
numerous power distribution panels within the Water Plant, and during Preliminary Design services
Greeley and Hansen recommended the replacement, relocation, and refeeding of four (4) additional
power panels and the refeeding of three (3) additional power panels to improve the electrical
system reliability. Greeley and Hansen recommends the Additional Low Voltage Electrical
Improvements be included in the project scope based on the following reasons:
A. The Evanston Water Plant Staff and Greeley and Hansen agree that the two (2) low voltage
switchgears are not the optimal long-term configuration for electrical capacity, reliability, safety,
and operation to support the additional low voltage needs for EV, Solar, and Temporary
Generator Connection Points. A new single low voltage switchgear can be configured for a
more redundant Main-Tie-Tie-Main configuration requiring only two (2) new transformers
without requiring an integrated configuration, properly rated bus for current and future
improvements, improved electrical safety, and better space allocation in the new Low Voltage
Electrical Room for future electrical system improvements and expansion.
B. These Additional Low Voltage Electrical Improvements will allow the Water Plant cost
efficiencies in these improvements as the construction sequencing, temporary power means,
space claim, and future operational impacts are reduced and simplified. Additionally, the
Contractor will already be mobilized for the electrical and facility improvements in this project
area and will have more flexibility organizing and sequencing their work.
C. The Evanston Water Plant Staff and Greeley and Hansen agree that the current electrical
reliability project provides the best opportunity to the Water Plant to incorporate additional
functionality and capacity to the medium voltage, low voltage, and standby generator systems
needed to support the City’s Electrical Vehicle (EV) Program, Solar and Renewable Energy
Program, new Temporary Generator Connection Points, and refeeding and replacing of
additional power distribution panels.
D. The additional of the Temporary Generator Connection Point s will allow for the use of a
temporary trailer mounted diesel powered standby generator that can be used for redundant
standby power during maintenance or failure of a natural gas powered standby generator.
E. The base scope medium voltage switchgear, standby generators, power panels, and other
electrical improvements are being replaced based on their service life, and the additional two
(2) low voltage switchgear of over 20 and 50 years of service life and the additional vintage
power distribution panel to be replaced, relocation and refeed will increase Water Plant
electrical reliability, safety, functionality, redundancy, and consistency for operations and
maintenance.
F. No impact to overall project schedule is anticipated due to this additional scope.
2) Proposed Scope Addition: Garage 4 Second Floor Expansion Improvements
Scope: Additional expansion of the new second floor improvements for the entire footprint of
Garage 4 and associated building expansion.
Justification: During the Preliminary Design services , Greeley and Hansen recommended the
additional expansion of the Garage 4 Second Floor beyond the new second floor portion required
for the new Medium Voltage Electrical Room. This additional expansion would provide cost
effective additional workspace for the Water Plant as the current project scope includes a new
Page 7 of 16
A7.Page 109 of 305
3
partial second floor expansion within Garage 4, adjacent to the transformer Room, for the new
Medium Voltage Electrical Room to house the new medium voltage switchgear. Additionally, the
design requirements of the current project scope require the replacement of any Water Plant
existing workspace that is impacted by the Electrical Reliability Project with new workspace equal
to or greater in quantity and usefulness within the Water Plant. Greeley and Hansen recommended
that that expansion of the new second floor design should be expanded for the entire footprint of
Garage 4 and associated building expansion to provide the new replacement workspace in greater
quantity and usefulness than the workspace impacted by the new Generator Room on the first floor
of Garage 4. Additionally, Greeley and Hansen recommends that the two-story building expansion
would include the replacement of the Garage 4 east exterior shear wall with new structural steel
framing to improve the building strength, workspace layout and workflow, and mitigate future costly
building maintenance to the vintage wall that would be surrounded by new construction. The
current project scope currently does not include the Garage 4 Second Floor Expansion
Improvements. It is recommended that the Garage 4 Second Floor Expansion Improvements be
included in the project scope based on the following reasons:
A. The Evanston Water Plant Staff and Greeley and Hansen agree that the Garage 4 Second
Floor Expansion Improvements support the Water Department’s project design requirement to
replace any Water Plant existing workspace impacted by the Electrical Reliability Project with
new workspace equal to or greater in quantity and usefulness in the Water Plant.
B. The additional expansion of the second floor improves egress paths and operator access to
the Transformer Room (new Low Voltage Electrical Room), new Medium Voltage Electrical
Room, new Generator Room, and new Garage 4 building expansion.
C. The addition of the Garage 4 Second Floor Expansion Improvements will allow the Evanston
Water Department cost efficiencies in these improvements as the second floor expansion is a
continuation of the new second floor portion required for the new Medium Voltage Electrical
Room. Additionally, the Contractor will already be mobilized for the electrical and facility
improvements in this project area and will have more flexibility organizing and sequencing their
work.
D. The replacement of the Garage 4 east exterior shear wall with new structural steel framing to
improve the building strength, workspace layout and workflow, and to mitigate future costly
maintenance of the vintage masonry wall with limited future access.
E. No impact to overall project schedule is anticipated due to this additional scope.
Change Order No. 1 Scope of Services:
The Contract 22-30 Scope of Services is structured in five (5) project tasks, as follows, and is detailed in
Attachment B – Contract 22-30 Scope of Services.
Task 1 Preliminary Design
Task 2 Detailed Design
Task 3 IEPA SRF Loan Support
Task 4 Bidding
Task 5 Project Management
Change Order No. 1 incudes additional levels of efforts for Task 2 Detailed Design and Task 4 Bidding for
the additional engineering services required. These additional levels of efforts follow the tasks outlined in
Attachment C: Contract 22-30 Scope of Services with no task or sub-task additions or subtractions. See
breakdown of the task level of effort in Attachment A – Change Order No. 1 Level of Effort and Fee Table.
Assumptions:
• Change Order No. 1 Scope of Work project tasks and sub-tasks will be performed in a similar
Page 8 of 16
A7.Page 110 of 305
4
propositional manner for professional services with each new scope item as compared to the
existing project scope items within the Scope of Services.
• The additional professional services corresponding disciplines, staff, and level of effort are
detailed Attachment B: Level of Effort and Fee Table
• Change Order No. 1 Scope of Work will have no new deliverables.
• Change Order No. 1 Scope of Work will amend the existing Scope of Work deliverables to
accommodate these additional scope items.
• Amended deliverables include:
o Preliminary Design Report
o Preliminary Design Opinion of Probable Construction Cost
o 60% Design Contract Documents
o 90% Design Contract Documents
o 100% Design Contract Documents
o Bid Set Contract Documents
o Opinion of Probable Construction Cost (OPCC)
• Change Order No.1 is estimated to require twenty (20) new drawings and five (5) new
specification sections.
• The design location of the two (2) new Temporary Generator Connection Points will be located
within or in close proximity (within 100 feet) of Garage 4 and its associated building expansion.
• The design location of the two (2) new EV Charging Stations will be located within or in close
proximity (within 100 feet) of Garage 4 and its associated building expansion.
• The Garage 4 Second Floor Expansion Improvements will be limited to the design of the
structure, roof, exterior finishes, and minimum interior finishes such as exterior wall covering,
paint, lighting, heat and ventilation to meet the minimum code compliance for general workspace.
The second floor workspace programming and build-out will be performed under a separate
contract. See proposed layout in Attachment C – Proposed Layout for Garage 4 Second Floor
Expansion Improvements
Change Order No. 1 Attachments:
1) Attachment A – Change Order No. 1 Level of Effort and Fee Table
2) Attachment B – Contract 22-30 Scope of Services
3) Attachment C – Proposed Layout for Garage 4 Second Floor Expansion Improvements
Thank you for the opportunity to submit our proposal for Change Order No. 1 to the Contract 22-30: Water Plant 4160V
Electrical System Reliability Project. The Greeley and Hansen Team is ready to execute these additional engineering
services in conjunction with our ongoing professional services to deliver this project successfully and to your
expectations. Should you have any questions regarding this proposal, please contact me at (312) 507-9647 or
bgoldman@greeley-hansen.com.
Yours very truly,
Greeley and Hansen LLC
Brian R. Goldman, P.E., BCEE, ENV SP
Vice President
Cc: Michael Monte, Project Manager
Page 9 of 16
A7.Page 111 of 305
Greeley and Hansen - Date: April 12, 2023
Change Order No. 1 Level of Effort and Fee Table - Contract 22-30 Water Plant 4160V Electrical System Reliability Project
Item Description
Project
Manager:
Michael
Monte
Project
Director:
Brian
Goldman
Technical
Advisor:
Norbert
Viranyi
Sr. Electrical
Engineer:
Ted Kloba
Electrical
Engineer:
Dwayne Allen
Electrical
Engineer:
Lorenz
Cagbubanua
Sr. Architect:
Sergio Sierra
Architect:
Jonathan
Walters
Sr. Mech
Engineer:
Michael
Debnar
Mechanical
Engineer: Wei
Qian
Mechanical
Designer:
Mark
Spigarelli
2023 2023 2023 2023 2023 2023 2023 2023 2023 2023 2023
Direct Labor Rate $75.90 $102.58 $87.18 $78.48 $56.01 $38.48 $66.68 $45.14 $77.33 $62.71 $57.48
Salary Cost Multiplier 3.15 3.15 3.15 3.15 3.15 3.15 3.15 3.15 3.15 2.61 2.61
Billing Rate $239.09 $323.13 $274.62 $247.21 $176.45 $121.21 $210.04 $142.19 $243.60 $163.67 $150.02
Tasks
Task 2 - Detailed Design (3/2022 - 8/2023) 78 28 14 118 80 232 138 362 4 84 108
Additional Low Voltage Improvements 54 18 10 110 80 216 40 80 40 54
Garage 4 Second Floor Expansion Improvements 24 10 4 8 16 98 282 4 44 54
Task 4 - Bidding (8/2023 - 10/2023) 2 1 0 1 4 6 2 4 0 2 4
Review Contractor Questions and Prepare Addenda 2 1 1 4 6 2 4 2 4
Total Labor 80 29 14 119 84 238 140 366 4 86 112
Other Costs
Direct Reimbursible Expenses -$
Subcontractor 1 - Geotech and Boring -$
Subcontractor 2 - Survey -$
Subcontractor 2 - Environmental -$
Fees and Overhead Costs 298,611$
TOTAL NOT-TO-EXCEED COST 298,611$
Attachment A - Change Order No. 1 Level of Effort and Fee Table
(Page 1 of 2)Page 10 of 16A7.Page 112 of 305
Greeley and Hansen - Date: April 12, 2023
Change Order No. 1 Level of Effort and Fee Table - Contract 22-30 Water Plant 4160V Electrical System Reliability Project
Item Description
Direct Labor Rate
Salary Cost Multiplier
Billing Rate
Tasks
Task 2 - Detailed Design (3/2022 - 8/2023)
Additional Low Voltage Improvements
Garage 4 Second Floor Expansion Improvements
Task 4 - Bidding (8/2023 - 10/2023)
Review Contractor Questions and Prepare Addenda
Total Labor
Other Costs
Direct Reimbursible Expenses -$
Subcontractor 1 - Geotech and Boring -$
Subcontractor 2 - Survey -$
Subcontractor 2 - Environmental -$
Fees and Overhead Costs 298,611$
TOTAL NOT-TO-EXCEED COST 298,611$
I&C
Engineer:
Dan Romza
I&C
Engineer:
Jin Lee
I&C
Designer:
Paul
Dackerman
Structural
Engineer:
Eduardo
DeSantiago
Structural
Designer: Billy
Papadopoulos
Civil
Engineer:
Ted Bluver
CAD
Designer:
Rob Mason
Admin:
Rochel Reid
Total
Labor
Hours
2023 2023 2023 2023 2023 2023 2023 2023
$86.40 $62.11 $52.79 $87.50 $46.64 $59.74 $61.54 $44.05
3.15 2.61 2.61 2.6 2.6 3.15 3.15 3.15
$272.17 $162.10 $137.78 $227.50 $121.26 $188.17 $193.85 $138.77
Total Labor
Cost GH Labor CCJM Labor
Primera
Labor Total
0 0 0 74 389 0 82 0 1791 294,235$ 200,278$ 29,951$ 64,007$ 294,235$
6 31 74 142,858$ 123,086$ 14,648$ 5,124$
68 358 8 151,377$ 77,192$ 15,303$ 58,883$
0 0 0 0 0 0 0 1 27 4,375$ 3,448$ 927$ -$ 4,375$
1 4,375$ 3,448$ 927$ -$
0 0 0 74 389 0 82 1 1818 298,611$ 203,725$ 30,878$ 64,007$ 298,611$
203,725$ = GH 68%
30,878$ = CCJM 10%
64,007$ = Primera 21%
298,611$ Total 100%
Attachment A - Change Order No. 1 Level of Effort and Fee Table
(Page 2 of 2)Page 11 of 16A7.Page 113 of 305
11
Revised 10-20 (09-17)
removal of barriers, opening of front panels, etc. while equipment is energized ,
the Consultant team must provide proof (certificate of completion) that its
employees working on the premises have been properly trained in the use and
application of personal protective equipment (PPE) and the hazards of working on
or near energized equipment. Consultant must provide their own PPE. Activities
necessary to determine or confirm cable sizes and lengths, protective device
sizes and characteristics, transformer sizes and impedances, motor sizes and
types, or any other information necessary to complete an accurate analysis and
design is the responsibility of the Consultant. Consultant shall coordinate with the
electric utility to obtain information on available short circuit currents, service
transformers ratings, upstream protective devices, and any other information
necessary to complete an accurate analysis and design. Coordinate closely with
City Staff for access to water plant facilities. Provide all confined space
equipment and monitoring as needed. The Consultant shall be responsible for
meeting all appropriate rules and regulations governing confined space
operations.
2.0 SCOPE OF SERVICES
The Consultant shall perform the following tasks as a b aseline scope of work to
address the items presented in Section 1. The Consultant may propose alternate
or additional tasks that are considered necessary for the successful completion of
the work, which must include an estimated impact to the cost of the baseline scope
of work.
Task 1 Preliminary Design
The Consultant will prepare the Preliminary Design based on available record
drawings, reports and field investigations as needed.
1.1 Lead a project kickoff meeting with City staff at the Evanston Water Plant
to understand the desired functionality of the design and review project
contacts, scope of work, schedule, and available data.
1.2 Lead additional workshops as needed to further define new system
requirements and levels of redundancy desired by City staff, con sidering
all of the plant power systems.
1.3 Review available diagrams, reports, drawings, and specifications to
gather information on the facilities to be designed and evaluated.
1.4 Develop a preliminary schedule of the project through commissioning,
including procurement and timing for field investigations and shutdowns
of major water plant components.
1.5 Identify relevant Envision best practices to incorporate into the planning,
design, and construction.
1.6 Perform any survey, structural evaluation, geotechnical investigation, and
other studies of the water plant as needed to support design of new
electrical space, electrical modifications, and associated elements.
1.7 Provide a draft Preliminary Design Report to the City for review that
addresses, at a minimum, each of the Key Issues listed in Section 1.3
and includes 30% design drawings. Submit the draft report electronically
in Adobe Portable Document Format (PDF) and two hard copies.
Attachment B - Contract 22-30 Scope of Services
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1.8 Attend one meeting at the Evanston Water Plant to present findings,
discuss and confirm decision points, and review the City’s comments on
the draft report.
1.9 Complete the Preliminary Design Report and submit three hard copies
and one electronic copy in Adobe Portable Document Format (PDF) to
the City.
1.10 Develop AACE Class 4 OPCC based on the preliminary design.
Task 2 Detailed Design
The Consultant will develop a detailed design based on the approved
Preliminary Design Report that addresses, at a minimum, each of the Project
Objectives listed in Section 1.2.
2.1 Coordinate with Evanston staff to finalize selection of equipment
manufacturers and materials.
2.2 Communicate project scheduling and constructability issues to the City
as they are discovered throughout the detailed design process.
2.3 Develop 60% design drawings and contract specifications.
2.4 Include provisions in the contract documents for maintenance of existing
switchgear at the Water Plant SSP and NSP. Maintenance services will
be provided during construction.
2.5 Submit three hard-copy sets of 60% drawings and specifications, with
and a complete electronic set in Adobe PDF format for review by the City.
2.6 Meet with City Staff at the Evanston Water Plant to review comments on
the 60% drawings and specifications.
2.7 Revise plans and contract documents as necessary to incorporate
comments from the City.
2.8 Develop 90% design drawings and contract documents. The contract
documents shall incorporate the City’s bidding documents, IEPA SRF
Loan requirements, general conditions, supplemental conditions,
specifications, and appropriate appendices. Prepare contract documents
in Microsoft Word format.
2.9 Submit three hard-copy sets of 90% drawings and contract documents,
and a complete electronic set in Adobe PDF format for review by the City.
2.10 Prepare an AACE Class 2 Opinion of Probable Cost based on the 90%
design drawings and contract documents.
2.11 Meet with City Staff at the Evanston Water Plant to review comments on
the 90% drawings, specifications, and OPCC.
2.12 Revise drawings and contract documents as necessary to incorporate
comments from the City.
2.13 Prepare 100% design drawings and contract documents.
2.14 Submit three hard-copy sets of 100% drawings and contract documents,
and a complete electronic set in Adobe PDF format for review by the City.
2.15 Meet with City Staff at the Evanston Water Plant to review comments on
the 100% drawings and specifications.
2.16 Prepare final Bid Set of drawings and contract documents incorporating
the City’s comments.
2.17 For bidding, provide 2 sets of contract documents and one electronic
version in Adobe PDF format.
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2.18 For the City’s use, provide copies of contract drawings in AutoCAD
format and contract specifications in Microsoft Word format.
2.19 Prepare and obtain all applicable permits, including IEPA, City Building,
and City Electrical.
Task 3 IEPA SRF Loan Support
The City will manage the IEPA SRF Loan Application process, and submit all
materials. The Consultant will support the loan application effort as described
below:
3.1 Develop the Project Plan.
3.1.1 Submit a draft of the Project Plan to the City for review.
3.1.2 Revise the Project Plan to incorporate comments from the City.
The City will provide financial information needed to complete the
Plan.
3.1.3 Submit four hard-copies of the project plan to the City, and a
complete electronic set in both Adobe PDF format Microsoft Word.
The City will submit the Project Plan to the IEPA.
3.2 Provide information as needed for the City to prepare and submit the
following items:
3.2.1 Environmental Checklist,
3.2.2 IDNR and IHPA sign-offs
3.2.3 Public notice for Categorical Exclusion and public hearing if
required
3.2.4 Loan Application Form
3.2.5 Design Submittal
3.2.6 Engineering Checklist
3.2.7 Bid Package Submittal
3.2.8 Supplemental forms required for the IEPA SRF Loan Application.
3.3 Work with the City and IEPA Project Manager to ensure all contract
documents are in accordance with IEPA requirements.
3.4 Provide a construction cost estimate to the City in IEPA’s required format.
3.5 During construction, assist in preparation of submittals to IEPA, including
change orders and disbursement requests.
3.6 Following construction, work with the City to provide necessary
documentation to close out the project with the IEPA.
Task 4 Bidding
The City will manage the bidding process, advertise and distribute the Bid Set
drawings and contract documents, and distribute needed addenda. The
Consultant will support the bidding process as described below:
4.1 Submit a list of contractors (and contact information) that the Consultant
considers to be qualified for the type of work to be bid. These contractors
will not be prequalified, though they will be informed of the project via a
direct email at the time of bid advertisement.
4.2 Attend a pre-bid meeting hosted at the Evanston Water Plant. Explain
the project scope to bidders and answer technical questions.
4.3 Review questions from bidders and prepare addenda that may be
necessary to clarify the contract documents or drawings.
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4.4 Review bids and prepare Recommendation to Award to the lowest
responsive and responsible bidder.
4.5 Assist the City in preparing construction contracts.
Task 5 Project Management
5.1 Manage scope, schedule, and budget of the work associated with Ta sks
1 through 4, and perform administrative tasks needed for the successful
completion of this work.
5.2 Prepare and submit monthly invoices with brief progress report/cover
letter.
5.3 Provide quality assurance and quality control of the work produced by all
staff and subcontractors.
5.4 Maintain regular communication with City staff, including weekly
telephone/virtual progress updates. Meetings for review of significant
deliverables or milestones should be in person. Prepare agenda and
minutes for all meetings.
Task 6 Construction Administration
A 24 month construction duration should be assumed for the response to this
RFP, which includes 12 months for submittals and equipment delivery, and
contractors mobilized for 12 months. The final scope and budget for
Construction Administration and Construction Inspection will be negotiated
and authorized upon completion of the design.
6.1 Manage scope, schedule, and budget of the work associated with Tasks
6 through 8, and perform administrative tasks needed for the successful
completion of the construction.
6.2 Develop a conformed set of construction documents incorporating any
addenda into the Bid Set. Furnish eight sets of hard copies of the
construction documents in final form. Submit documents to the City
electronically in AutoCAD and PDF.
6.3 Lead the pre-construction meeting with the City and Contractor. Prepare
the agenda and distribute meeting minutes.
6.4 Consult with the City concerning decisions as to the acceptability of
Subcontractors and other persons and organizations pro posed by the
Contractor for those portions of the work for which such acceptability is
required by the Contract Documents.
6.5 Manage, review and approve submittals from the Contractor, including
but not limited to schedule of values, work schedule, and technical
submittals.
6.6 Manage, review and respond to all requests for information, review
proposed field changes, and prepare recommendations for change
orders.
6.7 Attend and document factory testing of major equipment, including
generators and switchgear.
6.8 Review and approve contractor applications for payment and updated
construction schedules.
6.9 Prepare drawings of record within thirty (30) days after final completion of
the project. Submit two sets of hard copies of drawings of record to the
City, and complete sets electronically in AutoCAD, and PDF. These
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PROPOSED 2ND FLOOR
PROPOSED 1ST FLOOR
Boundary of Existing
Garage 4 East Wall Attachment C - Proposed Layout of Garage 4Second Floor Expansion ImprovementsPage 16 of 16A7.Page 118 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of Change Order No. 3 to the Agreement with SmithGroup, Inc.
for the Evanston Shoreline Repairs (RFQ 21-45)
Date: April 24, 2023
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change Order No.
3 to the agreement with SmithGroup, Inc., for the Evanston Shoreline Repairs (RFQ 21 -45) in
the amount of $65,280. This will increase the overall contract amount from $376,520 to
$441,800. This change order includes a time extension of 397 days, extending the contract
completion deadline from November 30, 2023, to December 31, 2024.
Funding Source:
Funding is provided from the Capital Improvement Fund 2021 General Obligation Bonds in the
amount of $23,800 and from the 2020 Good Neighbor Funds in the amount of $41,480. A
detailed financial analysis is included in the attached memo.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
On April 11, 2022, the City Council approved a contract for consulting services related to the
Evanston Shoreline Repairs project with SmithGroup, Inc. The scope of work includes coastal
engineering services to design permanent shoreline stabilization solutions for the following city
properties: Greenwood Beach, Elliott Park, Sheridan Road (east of Calvary Cemetery), Clark
Square, Dempster Beach, Lee Street Beach, the Water Treatment Plant, and the Dog Beach.
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In Fall 2022, the City Council directed staff to reopen the dog beach, with the understanding
that the City would begin work on the way to provide the legally -required ADA access. Per
federal and state law, every program and service offered by the City must give equal access
to people with disabilities. The staff has worked with the community this winter to provide this
access at beaches set aside for use by people.
On November 14, 2022, the City Council approved Change Order No. 1, which added data
collection and conceptual design services for an ADA-compliant dog beach access structure.
On March 13, 2023, the City Council approved Change Order No. 2, which extended the
contract deadline by 244 calendar days from March 31, 2023, to November 30, 2023.
Analysis:
On October 10, 2022, the Evanston City Council directed staff to reopen the dog beach and
obtain pricing to design permanent and ADA-accessible access to this facility. Coastal
engineering consultants SmithGroup were tasked with this work through a change order to their
original agreement for shoreline repair designs and subsequently developed two conceptual
solutions, which were presented to the City Council on February 27, 2023, as follows;
• Option 1 - a traditional V-shaped pathway located entirely in the dog beach area,
estimated at $500,000 for construction
• Option 2 - a pathway that bridged the connected the Clark Street Beach House patio to
the dog beach area primarily by following the natural contours of the adjacent dune area,
estimated at $400,000 for construction. A diagram of Option 2 is attached.
Overall, staff indicated a preference for conceptual Option 2, which created a pathway
connection to Dog Beach through Clark Street Beach. This option is preferred for several
reasons: 1) it better protects the access path from wave act ion during high lake levels and
storm events than Option 1; 2) the overall cost is estimated to be lower than Option 1; and 3)
it has the least footprint on the dog beach to allow more space for dog use. During the City
Council discussion, however, community members raised concerns about rare and
endangered plants that reside in the affected area that might be impacted should Option 2 be
constructed. While most City Council members expressed a preference for the aesthetic
created by Option 2, they were sensitive to potential environmental concerns. As a result of the
concerns, the staff was directed to work with the community members to review the concept
design in more detail and explore options before proceeding further.
Site meetings to discuss this issue were held with staff, SmithGroup, and community members
on March 8, 2023, and March 23, 2023. Following these discussions, it was agreed by all
parties that mitigation efforts to reduce impacts to sensitive plant communities in this area could
be achieved by: 1) field marking and adjusting (as needed) the proposed path’s alignment to
avoid these areas and 2) considering the use of a raised boardwalk where possible to further
limit the need to grade and disturb existing soils within the project area. Staff and consultants
from SmithGroup have committed to integrating these techniques and will continue to work with
community members through the design process to ensure they are implemented.
A temporary structure that could be removed when the dog beach was closed was investigated
but was determined to be impractical. SmithGroup has indicated they will use a 50 -year design
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A8.Page 120 of 305
life to evaluate the proposed access structure, examining a range of de sign wave events,
including the 1 in 100-year lake water level, similar to recent record high water levels.
As a result of these engagements, the staff is now prepared to proceed with consultant efforts
to prepare construction documents, bid on the work, and construct the improvements. Staff,
therefore, recommends approval of these additional dog beach access design and construction
engineering services from SmithGroup at a total cost of $65,280.
Detailed Financial Analysis:
A detailed breakdown of funding is as follows:
Legislative History:
On April 11, 2022, City Council approved a contract for shoreline repair engineering services
with SmithGroup.
On November 14, 2022, City Council approved Change Order No. 1 to the contract with
SmithGroup for the conceptual design of the dog beach ADA access.
On March 13, 2023, City Council approved Change Order No. 2 t o the contract with
SmithGroup for a time extension.
Attachments:
Option 2 Diagrams
Change Order Form
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OPTION 2 –LAYOUT AND COST ESTIMATE
Evanston Dog Beach Access –02/27/238smithgroup.com
NN
STRENGTHS:
•Close to restroom facility.
•Connects to inland path at crosswalk with a public
walking loop.
•Majority of accessible path does not take up space on
dog beach.
•Involves less expensive construction approach.
•Wash down plaza is located near the water source.
WEAKNESSES:
•Requires passage through existing groin wall.
•Displaces some bluff plantings.
PRELIMINARY COST ESTIMATE: $450,000Page 4 of 14A8.Page 122 of 305
OPTION 2 –PRECEDENT IMAGERY
Evanston Dog Beach Access –02/27/239smithgroup.comPage 5 of 14A8.Page 123 of 305
CITY OF EVANSTON
CHANGE ORDER
Change Order No. 003
Date: 04/24/2023
Agreement Date: 04/22/2022
PROJECT: Evanston Shoreline Repairs (RFQ 21-45)
OWNER: City of Evanston
CONSULTANT: SmithGroup, Inc.
The following changes are hereby made to the AG REEMENT:
Provide permitting support, construction documents, bidding services and construction
support services for a dog beach access structure as detailed in the attached proposal.
Change to CONTRACT PRICE: $65,280.00
Original CONTRACT PRICE: $ 333,000.00
Current CONTRACT PRICE adjusted by previous AMENDMENT $ 376,520.00
Total change in CONTRACT PRICE for this CHANGE ORDER $ 65,280.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 441,800.00
Original Date for Contract Completion 03/31/2023
Current Date for Contract Completion 11/30/2023
Time Extension (in calendar days) 397 days
Modified Date for Contract Completion 12/31/2024
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
SmithGroup, Inc. Date
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Memorandum
To: Members of the Planning and Development Committee
CC: Members of the Preservation Commission
From: Cade Sterling, Planner
CC: Sarah Flax, Community Development Director; Elizabeth Williams,
Planning Manager
Subject: Preservation Commission Annual Report
Date: April 24, 2023
Recommended Action:
Staff recommends the City Council review and place on file the 2022 Preservation Commission
Annual Report and Preserve 2040.
CARP:
N/A
Council Action:
For Action: Accept and Place on File
Summary:
Over the past three years, the Preservation Commission has undergone a significant
reorganization in an effort to create more transparency and efficiency in the preservation
programs' resource management functions. The primary goals for this effort were reducing the
burden on owners of historical resources as well as increasing the Commission's available
volunteer capital. Early initiatives included:
• creation of a more effective and logical administrative review framework;
• changes to the bodies rules of the circumstance for reviewing Certificates of
Appropriateness;
• applying conditions to approvals in lieu of continuances;
• creation and dissemination of additional resources for owners of historic properties,
including updati Commission Preservation and preservation the City's ng historic
webpages; and
• engaging with the City's preservation-based non-profit partner organizations.
These changes created opportunities for the Commission to critically review the preservation
programs' current operations and level of service provided to the community. They also
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afforded the review of the Commission's mandate against current preservation -based best
practices and trends as well as the unique needs and challenges facing Evanston. The
Commission believes that Evanston's historic resources are vitally important and define
Evanston's built character and identity. To continue to preserve, expand, and diversify these
resources while accommodating the City's growth, economic development, and revitalization
goals, a clear forward-thinking understanding of Evanston's preservation priorities needed to
be established.
The result was a multi-year review of the preservation program's effectiveness and the creation
of a new long-range work plan -- Preserve 2040, which supersedes the previous 1982 plan,
which had seen its goals and objectives predominately realized. This document outlines
specific goals, policies, and strategies for the Preservation Commission to achieve short and
long-term community preservation goals over the next 20 years and continue enhancing the
quality of life for all Evanston residents and visitors through the ongoing benefits of historic
preservation.
Attached for the Planning & Development Committee to review and place on file are the
Preservation Commission's 2022 annual report, which demonstrates the effectiveness of the
significant changes the Commission has implemented, as well as the Preserve 2040 Long -
Range Work Plan, which already has many initiatives underway.
Legislative History:
The Preserve Long-Range Work Plan was adopted by the Preservation Commission on
December 6, 2022. The 2022 Annual Report was reviewed and approved the the Preservation
Commission on March 14, 2023.
Attachments:
2022 Preservation Commission_Annual Report
Preserve2040_FINAL_ADOPTED_20221206
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PRESERVATION COMMISSION
ANNUAL REPORT
To: Members of the Planning & Development Committee
From: Chair Dreller and members of the Preservation Commission
Cade W. Sterling, Planner
CC: Elizabeth Williams, Planning Manager
Sarah Flax, Interim Director of Community Development
Subject: Preservation Commission Annual Report
Date: April 6, 2023
Structure
1. What is the composition of the Commission?
The Commission currently has 9 members and is comprised of up to 11 members
appointed by the Mayor with advice and consent by the City Council. These
members must have a demonstrated interest, knowledge, or expertise and
experience in historic preservation, architectural restoration and rehabilitation, or
neighborhood revitalization or conservation. Members are appointed to up to two
three-year terms. The current Commission includes architects, both practicing and
trained, an architectural historian, a preservationist, a preservation planner, and
owners of Landmarks and historic properties.
2. How many vacancies exist, and are pending vacancies imminent?
The Commission currently has two vacancies with two additional vacancies after the
September 2023 meeting.
3. How many meetings are required per year?
The Commission has adopted a schedule of 11 meetings with an August recess
and schedules additional special meetings and working group and subcommittee
meetings as needed.
4. How many meetings were held in the past year?
In 2022 the Commission held 11 regularly scheduled meetings, two subcommittee
meetings, and ten working group meetings.
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5. Does the Commission achieve its administrative work through staff support? If yes,
please list names and positions:
Yes, the Commission operated in 2022 with one primary staff liaison and one
support staff member. Meetings are attended by both staff members. These roles
will switch in 2023 with a new primary staff liaison, and the prior staff liaison
stepping into a supportive role with priority over long-range plan implementation.
For 2022, staff included:
Primary: Cade W. Sterling, Planner; Support: Carlos D. Ruiz, Planner
6. What was the Commission’s budget for the past year? How does the budget impact,
either positively or negatively, the Commission’s operations?
The Commission had no budget for the 2022 calendar year and has operated
without a budget for the better part of three decades. The lack of a budget impacts
the ability to attend trainings, seminars, and conferences, such as the National
Alliance of Preservation Commission’s, as well as the Commission’s ability to fully
realize its education and advocacy goals and objectives.
7. How is citizen input encouraged and sought?
Citizen input is primarily received by way of written comments or in-person
testimony as a result of mailed notification or posted agendas. Other forms of
participation and engagement are limited but the Commission has set goals to
improve participation and programmatic efforts related to education, advocacy, and
technical assistance.
Goals, Objectives and Accomplishments
1. What is the Commission’s mandate?
The Commission is empowered by way of the Preservation Ordinance 29-O-18 to
identify, register, and safeguard the community’s historic cultural and architectural
heritage and is afforded nine statements of purpose and thirty powers and duties
including binding and advisory design review. The Commission is charged
exclusively with oversight of the City’s Preservation Program and is empowered,
and has, created rules of circumstance, and a framework for staff involvement
including an administrative review and assistance structure.
2. How many properties does the Commission have purview over?
The city has over 850 registered local Landmarks of which over half are individual
Landmarks outside of a registered local Historic District. Additionally, the City has
four local Historic Districts, the Lakeshore Historic District, Ridge Historic District,
Northeast Historic District, and the Woman’s Christian Temperance Union Historic
District. Between the local Landmarks and properties within local Historic Districts,
the Commission has purview over ~2,500 properties or just under 10% of properties
within the City.
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In addition to these, the Commission, primarily administered by staff, provides
advisory review and assistance if requested to properties within the Federal only
portion of the Northeast Historic District, and the Federal Oakton Historic District as
well as provide Section 106 review and comments in consultation with the State
Historic Preservation Office.
3. What were the Commission’s objectives for achieving their mandate this past year?
The Commission’s primary objective over the past two-years has been to diversify
its role beyond resource management (case review), to be transparent and
approachable, and to put more emphasis on education and outreach, technical
assistance, and diversification of its composition and the resources it is charged
with overseeing.
4. What major accomplishments did the Commission undertake to achieve those
objectives?
The Commission embarked on an ambitious task to write a new long-range work
plan, Preserve 2040. This document was developed in consultation with the
Commission’s private partner organizations, and resident volunteers, and charts an
ambitious path for the Commission and more broadly the City’s Preservation
Program to follow for the next ~20 years. This document was adopted in December
of 2022 and many initiatives are already underway including:
Initiative 2.4: Work with the Planning and Zoning Division to amend the
zoning code to include a section for adaptive use.
Initiative 2.8: Work with the Economic Development Division to enact a
Legacy Business Program.
Initiative 2.10: Organize a Preservation Consortium or Preservation
Advisory Sub-Committee.
Initiative 2.12: Actively recruit future Commissioners with a focus on building
a membership reflective of Evanston’s diverse demographics.
Initiative 3.6: Advocate for adoption of a citywide deconstruction ordinance.
Initiative 3.10: Support the retention of significant landscape features which
offer citywide environmental benefits including advocating for a citywide Tree
Preservation Ordinance related to “heritage trees”.
Additionally, the Commission re-surveyed the downtown area in an effort to identify
contributing and Landmark eligible resources. This effort provides a significant
planning tool capable of better informing and guiding decisions by other Boards,
Committees, Commission’s, and City Departments and agencies and can leverage
preservation-based economic development opportunities in the downtown. In total,
the Commission surveyed a total of 40 supplemental resources in addition to the
143 surveyed by the Preservation Commission in 2007-2008.
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Of those 40 supplemental resources surveyed, 11 or 27.5% were identified
as Landmark Eligible, bringing the total number of eligible resources in the
downtown to 31 between the 2007 and 2022 surveys. The downto wn has 29
registered Landmarks currently.
Of the 40 properties surveyed, only 3 or 7.5% were identified as not
contributing to the character of the downtown
The majority of properties surveyed were identified as being in good
condition (21), 9 were identified as being in excellent condition, 10 in fair
condition, and 0 in poor condition.
The majority of properties surveyed were identified as having good integrity
(18), with 10 having excellent integrity, 9 having fair integrity, and 3 having
poor integrity.
5. What are the Commission’s current objectives for the upcoming year?
The Commission’s primary objective for the upcoming year is to implement aspects
of the Preserve 2040 Plan, expand education and advocacy efforts, continue to
build capacity of partner organizations, actively recruit diverse Commission
membership, and implement a more robust administrative review and subcommittee
framework.
6. What is the Commission doing to achieve these objectives?
Many initiatives underway, especially those at the intersection of preservation,
economic development, and climate resilience remain a priority. New initiatives
selected for implementation that relate to Education and Advocacy efforts in the
2023 calendar year include:
Initiative 4.1: Reinstate a quarterly preservation and design-oriented
newsletter and make it available online and on social media.
Initiative 4.4: Prepare a preservation training publication and offer one-on-
one orientation for elected officials.
The Commission proposed additional changes to its Rules and Procedures to build
capacity for implementation including creation of three subcommittees:
Application Pre-Review Subcommittee
Diversity, Equity, and Inclusion Subcommittee
Education and Advocacy Subcommittee
Additionally, they propose a change to the Rules of Circumstance for Certificate of
Appropriateness reviews to allow the Application Pre-Review Subcommittee to
defer major work applications to staff under an administrative process utilizing the
same review standards. A preservation consortium continues to meet as needed
(monthly) to discuss preservation issues and opportunities across Evanston and to
coordinate implementation of certain initiatives. Members of the consortium include
the Frances Willard House and Museum, the Shorefront Legacy Center, The
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Evanston History Center, the Preservation League of Evanston, and the Mitchell
Museum.
Evaluation
1. How are the Commission’s objectives and annual activities selected?
Annual objectives and activities are selected by way of an Annual Work Plan which
is based off the implementation matrix, implementation timeline, and priority levels
outlined in the Preserve 2040 Long-Range Work Plan.
2. How often does the Commission evaluate its goals and performance?
Annually
3. What is the Commission’s evaluation of its performance in the following areas?
a. The appropriateness of its purpose and mandate: The Commission has
an appropriate purpose, mandate, and powers and duties. However, since
receiving binding design review roughly two decades ago, the capacity for
the Commission to fulfill those duties which rest outside of resource
management, have been limited. The current Commission has worked
diligently to create additional capacity to perform these essential duties by
way of more efficient Rules of Circumstance and administrative review
processes, activation and coordination of partner organizations, and creation
of new subcommittees and working groups. They have also worked to create
a long-range vision for the City’s Preservation Program, and created a
realistic and forward-thinking framework for implementation of that vision by
way of the Preserve 2040 Plan.
b. Community needs to be filled by the Commission: Many needs of the
community relate to historic preservation, and the Commission has made
significant strides in utilizing historic preservation as a tool to achieve the
community’s climate resilience and sustainability goals, as well as human -
centered and preservation-based economic development. The Commission
has also prioritized identification and registration of diverse community
resources, particularly those of cultural and social significance, to have a
more representative registry of protected resources which reflect the
community as a whole. Additionally, the Commission seeks to diversify its
membership to more closely reflect the demographics and perspectives of
the community at-large, and to be more transparent in their processes and
goals. These aforementioned needs by the Commission rest outside of the
body’s traditional resource management role, which it undertakes by
efficiently processing requests for Certificate of Appropriateness while
providing expert advice and technical assistance to applicants and
homeowners whom come before the body. Recent (past year or two)
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modifications to the Commission’s Rules of Circumstance and a subsequent
increase in cases handled administratively have increased capacity at the
Commission level and created a logical review framework homeowners and
design professionals understood and were able to buy into. This has created
additional buy-in for the program in whole and reduced overall burden, either
perceived or real, for homeowners. The Commission has also created a
significant vision and implementation plan that seeks to re-root itself as a
working body that produces documents, reports, and other materials, and as
a resource for the community and for homeowners of historic propert ies.
c. Performance of the Commission’s regulatory framework: In the 2022
calendar year, 243 total preservation reviews were conducted. This was up
from 211 in 2021 but down from 334 in 2020. Of the 243 total cases, 29 were
reviewed by the Commission although 2 withdrew following initial review. Of
the 27 cases which the Commission took action on, eight (30%) were
approved with conditions and 19 (70%) were approved as presented. Four
cases took multiple meetings before action was taken. No cases were denied
and no cases were appealed to City Council in 2022.
Annual Overall Case Review Comparison
Total Reviews 340 236 281 334 250 243
% of total 23.5% 22.5% 21% 21% 15.5% 12%
2017 2018 2019 2020 2021 2022
Continued Commission Cases 27 25 38 31 5 4
Commission Cases 80 53 59 70 39 29
Administrative Cases 260 183 222 264 211 214
0
50
100
150
200
250
300
350
400
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2022 Commission Case Review Breakdown
Types of work reviewed by the Commission (2022)
Administrative
Reviews, 88% (214)
Withdrawn, 1% (2)
Approved,
70% (19)
Approved with
Conditions,
30% (8)
Commission
Reviews, 11% (27)
0 2 4 6 8 10 12 14 16
New Addition
Alteration of windows and doors
Demolition of Existing Addition
Other Major Alterations
New Accessory Structure(s)
Demolition of Accessory Structure
New ADU
New Principal Structure
Subdivision
Major Adaptive Use
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Common Standards of Concern
Of the standards applied by the Commission, the following were frequently used as
a means to vote against, apply conditions, or request modifications to proposals.
Standards for Alteration:
2. The distinguishing original qualities or character of a property, structure,
site or object and its environment shall not be destroyed. The removal or
alteration of any historic material or distinctive architectural features shall be
avoided whenever possible except when retention represents a hazardous or
dangerous condition.
5. Distinctive stylistic features, materials, finishes, examples of skilled
craftsmanship, or examples of distinctive construction techniques that
characterize a property, structure, site or object shall be treated with
sensitivity.
6. Deteriorated architectural features shall be repaired rather than replaced,
wherever possible. In the event replacement is necessary, the new material
should match the material being replaced in composition, design, color,
texture and other visual qualities.
Standards for Construction:
2. Proportion of facades. The relationship of the width to the height of the
facades shall be visually compatible with properties, structures, sites, public
ways, objects and places to which it is visually related.
3. Proportion of openings. The relationship of the width to height of windows
and doors shall be visually compatible with properties, structures, sites,
public ways, objects and places to which the building is visually related.
4. Rhythm of solids to voids in facades. The relationship of solids to voids in
the facades of a structure shall be visually compatible with properties,
structures, sites, public ways, objects and places to which it is visually
related.
6. Rhythm of entrance porches, storefront recesses and other projections.
The relationship of entrances and other projections to sidewalks shall be
visually compatible with the properties, structures, sites, public ways, objects
and places to which it is visually related.
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7. Relationship of materials and texture. The relationship of the materials and
texture of the facades shall be visually compatible with the predominant
materials used in the existing structures to which it is visually related.
d. Staff performance: Staff performance is reviewed by the Planning Manager by
way of annual performance reviews.
e. Adequacy of public participation: In 2022 staff fielded nearly 400 requests for
technical assistance by design professionals, contractors, or homeowners. The
Commission received 40 written comments for inclusion in the record, and 13
residents provided testimony in-person. The Commission would like to find ways
to increase engagement with the public, and believes they have outlined specific
initiatives to do so in the future as capacity allows. The Commission should be
seen and used as a community resource.
The Commission met for 25 hours and 39 minutes between the 11 regularly
scheduled meetings, and an additional 22 hours between subcommittee and
working group meetings in 2022.
f. Coordination with City Council, other Boards, Committees, Commission’s,
and City departments and agencies: Throughout the past year, the
Commission has made significant efforts to support initiatives by City Council
and other Boards and Commission’s that intersect with the Commission’s goals,
objectives, and expertise. Examples include recent collaboration with the
sustainability office and public works agency, the Environment Board, and
participating on the Legacy Business Working Group with members of the
Economic Development Committee. The Commission believes strongly that
historic preservation is an underleveraged tool for meeting the City’s climate
action and economic development goals and would like to see more
collaboration in the future.
g. Need for new goals, objectives and activities: There are no immediate needs
for new goals, objectives, or activities outside of those identified in the Preserve
2040 Plan.
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Outlook
What concerns of the Commission should be brought to the City Council’s attention?
1. Commissioner recruitment and limited volunteer capital in the community remains a
concern, especially recruitment of a more diverse (age, race, expertise/occupation)
Commission membership. Opportunities to expand volunteer capital and availability
of potential Commissioners exist and include:
a. Allowing former Commissioners to serve again after a period of absence
b. Opening membership to those who do not live in Evanston, but work in
Evanston.
c. Allowing the Commission to appoint associate Commissioners as non-voting
members who don’t sit at the dais but can populate subcommittees and
working groups to accomplish initiatives outlined in the 2040 Work Plan.
2. The lack of incentives including small grants, loans, or building permit fee waivers
impacts the ability for vernacular landmarks and vernacular homes in historic
districts to propose appropriate alterations where these improvements constitute a
much higher percentage of the homes total value.
3. Regarding the Landmark nomination process, the Commission should be afforded
the opportunity to present their report to the Planning and Development Committee
by way of in-person testimony.
4. The ordinance does not easily facilitate the Commission’s desire to advance
diversity, equity, and inclusion goals by registering more culturally and socially
significant resources or to pursue Conservation Districts at a neighborhood or
business district level.
5. Historic preservation, and the expertise and work of the Commission remains an
underleveraged tool for the City Council to achieve their sustainability and economic
development goals and objectives.
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Membership List
(for the 2022 calendar year)
Total Regularly Scheduled Meetings: 11
Member Term
Expires
Regular Meetings
Attended
Subcommittee/Working
Group Meetings
Beth Bodan, Secretary* November
2025
9 3
Stuart Cohen, Vice Chair December
2023
9 3
Sarah M. Dreller April 2024 7 4
John Jacobs April 2024 11 0
Carl Klein January 2025 11 12
Jamie Morris* September
2023
8 0
Suzi Reinhold, Chair* September
2023
11 6
Mark Simon* December
2022
10 0
Aleca Sullivan* May 2025 7 0
Amanda Ziehm** June 2025 7 0
* Second Term
** Term started in June 2022
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PRESERVE 2040
Preservation Commission
Long-Range Plan
City of Evanston
Historic Preservation Program
Division of Planning & Zoning
Adopted December 6, 2022
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Acknowledgments
Evanston Preservation Commission
Susan Reinhold, Chair
Stuart Cohen, Vice-Chair
Beth Bodan, Secretary
Sarah M. Dreller
John Jacobs
Carl Klein
Jamie Morris
Mark Simon, Chair Emeritus
Amanda Ziehm
Aleca Tesseris Sullivan
Special Acknowledgments
Mary McWilliams, Associate Commissioner
Dino Robinson, Shorefront Legacy Center
Eden Juron Pearlman, Evanston History Center
Lori Osborne. Frances Willard House Museum and Archives
Sarah Chodera, Resident
Jeanne Lindwall, Resident and former Preservation Coordinator
Sally Riessen Hunt, Resident and former Commissioner
Diane Williams, Chair Emeritus
Kendra Parzen, Landmarks Illinois Advocacy Manager
Jack Weiss, Design Evanston and former Commissioner
City of Evanston
Sarah Flax, Interim Community Development Director
Elizabeth Williams, Planning Manager
Cade W. Sterling, Planner
Carlos D. Ruiz, Planner
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Why plan?
The long-range work plan shall be viewed as the Commissions principal policy document
regarding the identification, documentation and stewardship of Evanston’s significant
heritage resources -- buildings, sites, structures, people, stories and objects -- and a guide
for the oversight and administration of the community’s historic preservation program,
principally facilitated through the City’s Planning & Zoning Division with support from the
Preservation Commission as well as other partner organizations.
Evanston’s historic resources are vitally important and define Evanston’s built character
and identity. However, additional resources neither landmarked nor within districts but
contributing to Evanston’s heritage and vibrancy are consistently under threat from
improper alterations, neglect, and demolition. To preserve these resources while
accommodating the City’s growth, economic development, and revitalization, a clear,
forward-thinking understanding of Evanston’s preservation priorities needs to be
established. This document outlines specific goals, policies, and strategies for the
Preservation Commission to follow to achieve short and long-term community heritage
preservation goals across the next 20 years.
Utilization
The Preservation Commission, and Evanston’s preservation partners and advocates, will
utilize this long-term work plan to guide future preservation efforts outside of resource
management and binding design review activities. This plan should also be used to
monitor and create accountable benchmarks for the implementation of short and
long-term preservation initiatives, advocate for adjusting municipal preservation policy
when needed and warranted, and integrate preservation policies and strategies into other
plans and studies the City may undertake in the future.
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Key Objectives
1.Educate:Review previous preservation-based education and advocacy e orts and
propose an engaging and ongoing program of outreach, education and advocacy
e orts that builds community awareness and stewardship.
2.Prioritize:Determine future survey and documentation priorities in order to
safeguard Evanston’s evolving cultural identity and values embodied in its built
environment.
3.Include:Consider historic and cultural contexts and their associated heritage
resources. Include and prioritize Evanston’s settlement by di erent ethnic and
racial groups.
4.Review:Assess the e ectiveness of the Preservation Ordinance as well as
Commission operations and administration, and the viability of partner
organizations by evaluating the type and frequency of poor outcomes and
capacity for implementation.
5.Align:Explore opportunities for developing and integrating
preservation-based policies and initiatives within the City’s Climate Action and
Resilience Plan, A ordable Housing Program, and Economic Development
goals.
6.Incentivize:Determine the barriers to implementing e ective preservation
programs and explore the creation of incentives for both residents and
developers.
7.Engage:Create new organizational approaches to facilitating preservation -
approaches that build local capacity and involve private and community stakeholder
participation.
8.Organize:Create an action-oriented work plan that prioritizes speci ic
initiatives, identi ies potential partners, as well as funding sources if applicable.
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Mission
To enhance the quality of life for all Evanston residents and visitors through the
ongoing work and benefits of historic preservation.
Vision
A vision is an aspirational statement regarding the future state of preservation in
Evanston. Based on the feedback provided by subcommittee members and members of
the broader preservation community, the following draft vision statement was created.
“In 2040 Evanston, Illinois is one of Midwestern America’s most vibrant places - a
city known for its rich historic, cultural, architectural,and environmental legacy.
The Evanston Preservation Commission and community at-large has fostered that
legacy through careful planning and stewardship of Evanston’s historic, cultural,
architectural, and environmental resources, by engaging a diverse group of
residents, local stakeholders, and policy makers on the bene its of historic
preservation.
In turn, these e orts have enhanced sustainability and accessibility,identi ied
endangered resources - and registered new resources especially those not
previously acknowledged as signi icant;celebrated and stabilized neighborhood
character;solidi ied preservation as an economic development tool;and promoted
the increased appreciation of Evanston’s diverse cultural heritage.
The Evanston Preservation Commission, City of Evanston, School Districts,
Northwestern University, and other private-sector and nonpro it organizations
maintain ongoing partnerships through meaningful advocacy e orts, preservation
planning initiatives and expanded educational resources and inancial incentives.”
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Values
Value statements are intended to describe the Preservation Commission and municipal
preservation programs core beliefs and act as broad guiding principles.
1.Evanston’s cultural and architectural resources are tangible links to its current and
past identities. Future Landmark and District designations keep pace with evolving
preservation trends and aspirations for future identities.
2.Preservation embodies inherent sustainability and is essential to climate resilience.
3.A Preservation Commission membership that reflects Evanston’s demographics
supports a more representative, equitable, diverse, and inclusive program.
4.Enhancing public-private partnerships and capacities promotes broad community
involvement, advocacy, and educational outreach.
5.E ective municipal leadership supports positive preservation outcomes.
6.An e ective, well-managed, and well-sta ed municipal preservation program
facilitates positive community outcomes.
7.A commitment to equity, diversity, and inclusion within municipal preservation
programming facilitates positive community outcomes.
8.Preservation promotes Evanston as a residential city of choice in the Chicago Region.
9.Preservation contributes to vibrant, human-scaled environments.
10.Preservation is a revitalization and economic development tool for small businesses
and neighborhood business districts.
11.Evanston’s historic resources are integral to community identity and placemaking
and bind its residents to their physical environments.
12.E ective community partnerships and ongoing technical assistance advance a
preservation advocacy ethic in Evanston.
13.Annual reporting of performance trends and benchmarks promotes transparency
and trust with the public the Commission serves.
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Plan Organization
A successful preservation program, and this work plan, is organized around four key
elements.
1.Survey and Documentation;
2.Program Administration and Resource Management;
3.Community Revitalization, and;
4.Education and Advocacy
Survey and Documentation
Survey and documentation efforts require in-field assessment and background research
into the historical, cultural, and architectural significance of Evanston’s buildings, sites,
structures, and objects as well as their eligibility as Landmarks or as part of a Local District.
These efforts include preparation of survey reports, Local District and Landmark
nominations, undertaking local history projects, and creating interpretive exhibits.
Maintaining an active program in survey and documentation forms the foundation for
effective community preservation planning. Effective survey and documentation provides
the basis for identifying and understanding the community’s historic resources, what
resources are high value and significant as well as what resources are threatened.
Goal #1:Identify and Preserve Resources Significant to
Evanston’s Identity, Heritage, and Vibrancy.
Policy 1.1:Support initiatives that continue to identify and document
Evanston’s heritage resources.
Initiative 1.1:Re-Survey the Ridge Historic District
First listed in the National Register of Historic Places in 1984, the Ridge Historic
District has not been re-surveyed since. A re-survey initiative should be undertaken
at an intensive-level, documenting architectural styles and building forms, exterior
conditions and features, building alterations, accessory structures, building permit
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data, and any historical background information. Best practice dictates re-survey
every 10 years in order to understand the existing integrity of all buildings and
whether they contribute to the significance of the district as it has evolved since the
mid 1980s. A re-survey should also include an online portal and database similar to
the Lakeshore Historic District.
Initiative 1.2:Re-Survey the Northeast Historic District
First listed in the National Register of Historic Places in 1999, the Northeast Historic
District has not been re-surveyed since. A re-survey initiative should be undertaken
at an intensive-level similar to the description above for the Ridge Historic District.
The Northeast Historic District re-survey should encompass the entire Federally
designated district and have special emphasis on the portions not designed locally to
understand the impact on integrity and condition of buildings which do not fall under
binding review.
Initiative 1.3:Prioritize new areas in Evanston for survey and documentation
Future survey areas should include residential neighborhoods to the west and
southwest which include many 1920s and post-World War II resources, and the
northwest which include many late Victorian and early 20th Century resources.
Initiative 1.4:Conduct a citywide reconnaissance survey of Evanston’s historic
downtown and neighborhood business district resources
Evanston’s heritage has always been defined in-part by its commercial resources and
the businesses housed within them. However, in the past five to six decades, there
has been a significant loss of built fabric and integrity of these resources, particularly
within the Downtown and along the Chicago Avenue corridor. Identifying and
documenting Evanston’s historic and contributing commercial resources, as places
significant to Evanston’s heritage and as opportunities for community and economic
development, should be a high preservation planning priority.
Initiative 1.5:Conduct a cultural landscape survey of Evanston including its park
system
Evanston’s park system, including its lakefront, have long been of historic, social, and
cultural importance. An intensive-level survey is recommended to determine what
aspects of these resources should be documented and preserved for future
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generations as areas of shared collective memory. Data and research should
influence future planning and design decisions by the Parks Department and Public
Works Agency.
Initiative 1.6:Conduct a citywide survey of Evanston’s post-war resources
Evanston has a proud history of documenting and registering Landmarks and
Districts. However, the majority of these resources identified were Late Victorian and
early 20th Century resources that fell within the fifty-year threshold at the time. As
this threshold marches on, and new best practices place emphasis on post-war,
mid-century, and other contemporary resources, a citywide survey should be
conducted to understand what resources exist and what their significance and
contribution to our heritage and identity is.
Initiative 1.7:Document and include the built resources that identify and embody
historic, social, and cultural periods and events, and the groups and people who
have contributed to Evanston’s unique character and identity. Prioritize resources
associated with identity groups not adequately represented currently
Like many communities, past documentation efforts often focused on the more
significant architectural resources present in the community – the high-style
residential property types and some vernacular structures representative of
Evanston’s broad built history. However, the resources that often reflect Evanston’s
working-class, minority, and ethnic population groups were not identified or
registered to the same level. Specific ethnic, racial, and gender groups should be
identified and subject to further research and documentation.
Initiative 1.8:Integrate survey and documentation efforts as part of future City
planning efforts
Over the last several decades, the City has conducted several planning studies.
Depending on available resources, future planning efforts should incorporate a
survey element to document historic resources and identify eligible buildings, sites,
and structures as Local Landmarks and Districts. Missed opportunities to integrate
this in the recent past include the Central Street Master Plan, the Green Bay Road
Corridor Study, the Chicago Avenue Corridor Study, the West Evanston Master Plan,
and others.
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Policy 1.2:Support designation of signi icant resources as Landmarks
and Historic Districts as recommended through survey and
documentation activities
Initiative 1.9:Advocate for designation of the Oakton National Register District as
a Local Historic or Conservation District
The Oakton District was first established as a National Register District in 2004. A
local designation was not adopted, and the resources within the District do not fall
under the Ordinances binding design review procedures. Thus, the designation is
honorary only with no regulatory framework to protect integrity and condition nor
manage change. As a result, resources within the District have seen diminishment to
their integrity and ability to communicate their past effectively. Staff routinely fields
calls from residents within the District who are unhappy with alterations and
construction occurring. Without a local designation, integrity and condition will likely
continue to decline and the significance of the District could come into question. Due
to these factors as well as the uniqueness and significance of the District, a local
designation is recommended.
Initiative 1.10:Nominate Evanston’s historic downtown resources and other
business district resources to the National Register as a multi-property thematic
resource listing
Evanstons downtown and other commercial resources may not have sufficient
integrity or cohesion of built fabric and location to justify a traditional historic district.
However, these resources may be eligible as a theme or pattern of development. A
similar process was followed for Evanston’s Thematic Apartments listed in the
National Register. Listing in the National Register places no burden on existing
property owners, but provides recognition and allows access to significant incentives
which would help spur preservation-based economic development and adaptive use.
Initiative 1.11:Prepare an annual study list of eligible resources in Evanston
An annually updated study list of potential landmarks should be published which
includes those properties identified during ongoing survey and documentation
efforts. The study list would promote a better community-wide understanding of
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what resources are identified as worthy of preservation in Evanston and help partner
organizations and residents with nomination of such resources.
Initiative 1.12:Advocate for expansion of the boundaries of the Northeast Historic
District to overlay its National Register Counterpart
The Northeast National Register Historic District extends north of Lincoln Street, the
boundary of the Local District, to the border of Evanston and Wilmette. Best planning
practices dictate that a Local District overlay a National Register District to
effectively manage change and preserve and retain the condition and integrity of the
District as a whole. Currently binding design review only exists for the southern half
of the National Register District, leaving the northern half vulnerable to
non-sympathetic new construction, alteration, and demolition. A first step would be
to re-survey the Federal District to understand what loss of integrity, if any, has
occurred over the past 20+ years.
Initiative 1.13:Prepare Neighborhood Conservation District Plans and support
neighborhood planning efforts in areas where residents have expressed interest in
enhancing and stabilizing neighborhood character, identity, and affordability
Conservation Districts must have a cohesive land pattern and identifiable physical
characteristics and features. They can be as small as one block and are intended to
represent a distinguishable collection of historic, cultural, social, or architectural
importance, or areas that possess distinctive exterior elements the neighborhood
wishes to preserve. NCD’s are often managed through a separate neighborhood
planning process and neighborhood plan where the community being protected
determines what elements are of importance and how they would like them to be
managed moving forward. NCD’s have the ability to not only preserve character, but
maintain affordability as well.
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Program Administration and
Resource Management
Program Administration includes the operations and management of the preservation
program at the City level, principally the mechanisms for designating Landmarks and Local
Districts as well as conducting resource management or design review over those
resources already registered both administratively and by the Preservation Commission.
The regulatory frameworks are primarily outlined in the Preservation Ordinance but also
the Commission's Rules and Procedures, Design Guidelines, and the Comprehensive
General Plan.
Goal #2:Enhance the ability to protect and promote significant
heritage and cultural resources through updated ordinances and
additional preservation-based tools.
Policy 2.1:Maintain an up-to-date Preservation Ordinance which
reflects nationwide best practices.
Initiative 2.1:Review and update the Historic Preservation Ordinance and consider
the following changes
1.Include designation criteria and design review procedures for future cultural
resource designations.
2.Eliminate criteria for integrity when reviewing nominations as cultural
resource designations.
3.Include a section on procedures for establishing Neighborhood or
Commercial Conservation Districts.
4.Include standards and processes outlined in Section 6-15-11-5 for providing
recommendations on proposed zoning relief.
5.Amend the standards for new construction to include retention of landscape
features which contribute to a Landmark or Districts setting.
6.Advocate for appeals of the Commission's decisions to be determined in
Circuit Court to align with other Boards and Commissions.
7.Require rescission of Landmark designation prior to proposed demolition.
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8.Require testimony by a representative of the Commission or the
Commissions Administrative Officer for all matters sent before the Planning
and Development Committee and/or City Council.
9.Incorporate the ability for the Commission to initiative demolition delay
proceedings for threatened resources identified but not registered.
10.Make reference to maintaining a full-time historic preservation planner
position. The Commissions workload and body of resources under its charge
supports the need for a full-time preservation planner. This is especially true
as the Commission is charged with additional responsibilities. A full-time
preservation planner should also coordinate various preservation-based
economic development, climate resilience, and education and advocacy
initiatives with other City departments and partner organizations.
Initiative 2.2:Prepare and formally adopt a set of design guidelines or guiding
principles for facilitating binding design review activities
A comprehensive set of guidelines which educate historic property owners and
design professions and address specific preservation treatment procedures, should
be created to set clear expectations as well as provide information on appropriate
treatments that fall outside binding design review authority, such as routine
maintenance and restoration which do not require a permit.
Policy 2.2:Adopt new preservation tools and incentives.
Initiative 2.3:Work with the Building and Inspection Services Division to create a
framework for permit fee waivers if recommended by the Commission
The preservation program currently has very few financial incentives to offer, and no
locally based financial incentive. Building permit fee waivers are a common and
effective financial incentive that should be considered for the programs more
modestly-valued or vernacular Landmark properties where the appropriate
alterations or new construction are cost prohibitive as a percentage of the homes
overall value. Providing permit fee waivers as a trade for more sympathetic and
appropriate alteration and construction would have a positive community impact and
ensure retention of the structures character defining features.
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Initiative 2.4:Work with the Planning and Zoning Division to amend the zoning
code to include an adaptive use section.
Adaptive use ordinances aim at facilitating the reuse of properties, most often
buildings of assembly, or institutional or industrial properties. The ordinance should
study barriers to adaptive use including the potential for additional permitted uses,
relaxed or eliminated parking requirements, and increased density for proposed
residential uses to help offset rehabilitation costs as well as a series of incentives
such as fee waivers, grants, or expedited project reviews and entitlement processes.
Adaptive use is a central tenet of preservation planning. It achieves climate resilience
goals through the reuse of significant structures rather than their demolition, it
achieves affordability and housing goals through diversified housing typologies and
stock, and retains the built fabric associated with Evanstons identity and its residents
collective memories of place.
Initiative 2.5:Explore implementation of form-based zoning overlays in areas of
significant redevelopment potential adjacent to historic districts or where high
concentrations of Landmarks exist
Areas of significant redevelopment potential, particularly in Transit Oriented
Development Corridors adjacent to Local Districts, such as the Chicago Avenue
Corridor, represent a potential threat to integrity of setting. Form based overlays
should be explored which identify approaches which enable more sensitive
transitions in height, bulk, and form as a new development approaches a Districts
boundary.
Initiative 2.6:Advocate for creation of and donation into a preservation-based
fund as a public benefit for Planned Developments
As a legislative process, Planned Developments that request development increases
above the base zoning maximums should provide public benefits commensurate to
the increase requested. However, in the past several decades, many planned
developments, particularly in the downtown, have eroded character defining, and
human-centered aspects of the built environment without commensurate public
benefit to offset that loss. Future Planned Developments should be encouraged to
pay into a preservation-based fund used to enable retention of existing character
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defining and historic resources as well as fund financial incentives and other
programmatic functions of the Commission aimed at retaining human-centered
environments.
Initiative 2.7:Reinstate incentive programs for maintaining the character defining
features of commercial historic or legacy buildings and businesses
The Commission should work with the City to re-establish a Commercial Building
Facade Grant Program. The program could provide matching funds to property
owners, up to a certain value, seeking to rehabilitate their commercial buildings,
facades, or storefronts. In turn, the owners would go through a binding design review
process to ensure the proposal was compatible with the structures existing design
vocabulary as well as adjacent vocabularies, or to restore previously degraded
storefronts to a condition more sympathetic to its original design.
Initiative 2.8:Work with the Economic Development Division to enact a legacy or
heritage business program
Evanston’s heritage resources are vitally important, bind its residents to their physical
environment, and define the City’s unique character and identity. However, Evanston’s
living heritage remains largely underrepresented and vulnerable from threats such as
improper alterations, increasing rent structures, changes in the market economy, and
corresponding development pressures.The purpose of a Legacy Business Program is
to celebrate, advocate for, and retain Evanston’s living heritage as embodied through the
legendary businesses which contribute significantly to the City’s historic, cultural,
economic, or social identity.
Initiative 2.9:Establish a Neighborhood Conservation District Program
Neighborhood Conservation Districts are an alternative tool to historic districts used
by cities and communities to preserve historic resources in neighborhoods and areas
not eligible for National or Local designation due to integrity issues but merit some
level of resource management due to the neighborhoods overall visual character and
continuity. This tool could prove important to preserving character and affordability
in Evanstons west and southwest neighborhoods which may not have sufficient
integrity or meet the eligibility criteria for a Local Landmark District designation.
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Initiative 2.10:Organize a Preservation Consortium or Preservation Advisory
Sub-Committee to support and help implement aspects of this plan
Re-activating partner organizations and engaging with and delegating tasks to other
City Departments is critical to this plans success and the ability to implement its
initiatives effectively. Monthly or quarterly meetings should be considered to discuss
priorities, delegate tasks, and discuss progress. Consider including members from
the City’s Parks and Recreation Department, Public Works Agency, Evanston History
Center, Preservation League of Evanston, Mitchell Museum, Shorefront Legacy
Center, Design Evanston, Frances Willard House Museum, Landmarks Illinois,
Northwestern University, and Districts 65 and 202.
Initiative 2.11:Benchmark Commission accomplishments and performance trends
in an annual public report given to the Planning and Development Committee
On an annual basis, the Preservation Commission and lead City staff members
should review operations, collect statistics, and establish benchmarks to measure
the success of the program and implementation of this plan. Benchmark or
performance indicators that could be tracked include the number of COA’s reviewed,
the number of resources surveyed, private capital leveraged through rehabilitation or
adaptive use projects, leveraged financial or volunteer resources, the number of
education and advocacy efforts conducted, and the number of projects applied for,
reviewed administratively, reviewed by the Commission, the number of projects
approved, the number denied, and common standards of concern or routine issues
with treatment approaches.
Initiative 2.12:Actively recruit and solicit potential candidates for future
Commissioners with a focus on building a membership reflective of Evanstons
diverse demographics
Active recruitment of future commissions is essential to maintaining the viability of
the Commissions programmatic and binding design review functions as well as
maintaining a full membership to ease the burden of the Commissioners as
volunteers. An emphasis should be made to recruit members reflective of Evanston’s
demographics, location of residence, as well as diversity in background to provide
diverse perspectives on projects and human capital for volunteer opportunities.
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Community Revitalization
Preservation in Evanston should extend to more than its registered Landmarks and Local
Districts. For example, historic buildings provide affordable housing and lower rent
structures for local and start-up businesses, maintain housing opportunities for working
and young families, and can help revitalize business districts and stabilize older
neighborhoods threatened by development pressure. Additionally, historic buildings
contain significant embodied energy and help to achieve the City’s Climate Action and
Resilience goals. At the local level, community development and revitalization initiatives
should integrate preservation policies and initiatives that work to attract investment,
generate jobs, enhance sustainability, and maintain affordable rent and ownership
structures. Some initiatives may include preservation based economic development,
neighborhood planning, and incentive programs to attract investor interest in adaptive use
projects or facade rehabilitation.
Goal #3:Encourage adaptive use and rehabilitation projects
which spur preservation-based economic development and
retain vibrant and contextual built fabric.
Policy 3.1:Support planning and development that advance
preservation and community revitalization priorities.
Initiative 3.1:Explore creation of a downtown revolving loan or venture fund
The City has no programs currently to encourage preservation-based economic
development in the downtown, although retention of the downtown's remaining
character-defining resources is routinely discussed as a community priority. A
private-sector financed venture fund that focuses on business development
activities and new retail start-ups could help reduce ground floor vacancies, stabilize
rent structures, and generate a critical mass of pedestrian traffic in the downtown.
The private financing could come in-part through donations to the
preservation-based public benefit fund or other downtown corporate donations.
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Initiative 3.2:Collaborate with Evanston Special Service Areas, Chamber of
Commerce, and broader business community to identify and advance
preservation priorities
The City and Commission should explore opportunities to partner with Evanston’s
various SSA’s and Chamber of Commerce to advance preservation planning
objectives including advocating for new incentive programs, creating commercial and
business district design guidelines, and providing technical assistance and
workshops to property owners on the benefits of preservation-based economic
development.
Initiative 3.3:Collaborate with the Economic Development Division to assist in
marketing and buyer recruitment for historic commercial, industrial, and
institutional properties
The Commission and City’s Planning staff should collaborate with the Economic
Development Division to identify significant and vacant or underutilized buildings
extant in the City. A survey should be conducted which provides a baseline of
information on the number of buildings that are candidates for adaptive use. The City
could then catalog those properties for future planning initiatives, as well as
developer recruitment and marketing efforts.
Initiative 3.4:Target Community Development Block Grant (CDBG) funds in areas
of newly created Neighborhood Conservation Districts
Community Development Block Grant funds are used to facilitate rehabilitation of
housing stock in areas throughout Evanston. The CDBG program is administered by
the City’s Housing and Grants Program within the Community Development
Department. Future use of CDBG funds could be targeted in conservation areas to
achieve improvements in overall neighborhood character. The use of CDBG funds for
preservation-based programs is allowed and has been done sparingly in the past.
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Policy 3.2:Coordinate and expand heritage tourism activities and
programming.
Initiative 3.5:Support the creation of a heritage tourism advisory group
Support creation of an advisory group amongst Evanston’s heritage tourism related
partner organizations. The advisory group should create an inventory of existing and
potential heritage tourism assets, identify each assets potential as a tourism
attraction, and develop strategies for their enhancement and marketability. An end
product should be recommendations for strategic investments and programmatic
development related to heritage tourism in Evanston by way of a Heritage Tourism
Plan.
Policy 3.3:Integrate and expand preservation priorities which align with
Climate Action and Resilience goals
Initiative 3.6:Advocate for adoption of a citywide deconstruction ordinance
Deconstruction ordinances require the deconstruction of a building rather than its
demolition. The materials are sorted and salvaged for re-use and can be donated or
sold, with the goal of diverting materials commonly sent to a landfill while creating a
cache of cheaper/affordable and often higher-quality building materials for future
rehabilitation, restoration, or new construction projects. Deconstruction supports
affordability, job growth, as well as a reduction in overall carbon footprint. Consider
partnerships with local rebuilding exchanges or similar entities.
Initiative 3.7:Incentivize historic property owners to salvage materials that
contain significant embodied energy or high craftsmanship
Utilize incentives, persuasive arguments, and the standards for alteration to retain
rather than replace historic building materials that contain significant embodied
energy. If these materials cannot be reused on-site, they should be stored for reuse,
or salvaged and donated to a rebuilding exchange rather than enter the landfill.
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Initiative 3.8:Conduct annual reconnaissance surveys of historic properties to
identify materials and finishes in poor condition before replacement is necessary
and provide technical assistance for their proper repair
Identifying materials and finishes in poor condition before replacement is necessary
is a cost effective solution for homeowners which retains the resources integrity,
original and high quality building materials, and avoids unnecessary landfill waste and
new material consumption.
Initiative 3.9:Invite professionals to speak on the appropriateness of various
composite and synthetic materials which accurately mimic historic building
materials that are either non-sustainable or cost prohibitive
New composite or synthetic building materials are constantly being developed and
refined in order to better mimic their historical counterparts. These materials can be
less expensive, or more expensive, but often have longer life cycles than traditional
materials sourced today. These materials may be cost-effective or more
environmentally conscious choices that could be considered as in-kind replacements
so long as they are non-tactile and no change in general appearance would result.
Initiative 3.10:Support the retention of significant landscape features which offer
citywide environmental and cultural benefits
Retention of significant environmental features such as heritage trees should be
considered integral to the collective integrity of setting for a district. These
distinguishing original features, many predating the architectural resources
themselves, should not be destroyed due to their cultural, social and environmental
benefit to the health and general welfare of the citizenry. The Commission could
further advocate for and support a citywide Tree Preservation Ordinance.
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.
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Education and Advocacy
Proactive educational and advocacy efforts are critical to maintaining stakeholder
participation and support for heritage preservation. Evanston’s community stakeholders,
homeowners, merchants, and investors and developers need to understand the tools and
resources available to participate in our preservation program and help rehabilitate, adapt,
and protect the City’s historic resources. Elected leaders need to understand the role
preservation plays in maintaining Evanston’s vibrancy and sense of place, in neighborhood
stabilization, and the economic impact and rate of return on its investments and
participation in City-supported preservation initiatives as well as heritage tourism
activities. Often education and advocacy is most effective as part of an established and
nurtured institutional framework between the Commission, neighborhood leaders,
preservation thought leaders (architects, planners, designers) the City, and partner
organizations such as the Preservation League, and Evanston History Center.
Goal #4:Advocate for the power of preservation and its ability to
sustain and enhance a high quality of life for all Evanston
residents.
Policy 4.1:Create new educational tools that inform design
professionals, contractors, developers, residents, and civic leaders on
the bene its of preserving and adapting historic structures.
Initiative 4.1:Reinstate a quarterly preservation and design oriented newsletter
and make it available online and on social media
A quarterly newsletter should be the foundation for the Commissions education and
advocacy programmatic functions and should include variety in content and content
contributors and be cross promotional with similar outreach provided by partner
organizations. A newsletter can increase transparency in, and support for, the
preservation program and a general preservation ethic.
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Initiative 4.2:Prepare additional educational publications and videos
Initiatives should include materials describing incentive programs, proper routine
and seasonal maintenance and other treatment procedures, nomination and
designation procedures, and the overall benefit of preservation to the Evanston
community. These should be made available online to enhance public access to
information.
Initiative 4.3:Support an annual endangered properties list
An endangered historic properties list can be a significant tool to help raise public
awareness of properties threatened with demolition due to neglect or imminent
redevelopment. The list should be created by a partner organization with an advocacy
arm, but can be promoted and supported by the Commission.
Initiative 4.4:Prepare a preservation training publication and offer one-on-one
orientations for elected officials
City staff and the Commission should provide initial and on-going training and
orientation services to incoming elected officials describing the history and impact of
the program, the design review and nomination processes, as well as Council
members roles and responsibilities associated with the program including
determination of appeals and nominations.
Initiative 4.5:Support the creation of a network of current Landmark owners and a
welcome program for new homeowners
Current and prospective owners play an indispensable role in shaping and
maintaining the character and condition of the resource they occupy. A support
network of Landmark property owners can help new owners navigate unforeseen or
complex challenges, seek assistance from qualified restoration or repair
professionals, insurance and real-estate agents, preservation-oriented architects and
contractors, and in navigating the COA and permit processes. Welcome letters help
new owners understand what resources are available, where to access information,
and who to contact at the City with questions or concerns.
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Initiative 4.6:Develop a pipeline for bringing youth into the local preservation
community
Finding ways to reinvigorate partner organizations, increase membership, and instill a
preservation ethic in a younger generation is a challenge across the country. The
Commission should consider initiatives such as inviting groups of ETHS students to
Commission meetings, an internship program for regional college students, and
teacher professional development and curriculum opportunities with District 65 and
ETHS in order to engage a new generation of preservationists.
Initiative 4.7:Compile and publish a list of restoration professionals who perform
work in Evanston.
The Commission and City staff should create a list or registry of restoration
professionals, contractors, and architects who have successfully completed
preservation-based projects in Evanston, are familiar with the application
requirements, and who understand the standards for review and framework for
binding design review at an administrative or Commission level. This registry will be a
valuable resource for homeowners when seeking and selecting design professionals
by trade.
Policy 4.2:Continue to disseminate and publicize educational content
utilizing the internet and other digital platforms
Initiative 4.8:Expand outreach to the City’s various social media platforms
To improve access and reach a wider and younger audience, consider expanding
education and advocacy efforts to digital and social media platforms as well as
connect with various Evanston based social media influencers who already provide
regular preservation-based content.
Initiative 4.9:Digitize and make available early publications of the Commission
The archived files and databases created by the Commission and City in its early
years should be digitized and incorporated in a website that permits online access to
researchers and other interested citizens. These include statements of significance,
survey notes and inventories, and various education and advocacy materials as well
as printed technical assistance brochures.
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Initiative 4.10:Update existing heritage tourism publications, such as the early
Commissions self-guided walking tours, and make them available online
Existing heritage tourism marketing formats are outdated. Moving forward, these
materials should be re-designed and re-formatted for print, as well as smartphone
and tablet technology so visitors can easily access information. Examples include the
sampler of self-guided historic district tours, the evanston past and present booklet,
and the historic evanston architecture walking tour brochures as well as others.
Policy 4.3:Conduct annual fundraising events, educational programs,
and training opportunities
Initiative 4.11:Support partner organizations in the creation of preservation
oriented lectures and/or workshops
The Commission and City should support partner organizations such as Design
Evanston, the Preservation League, History Center, Frances Willard House and
Museum, and the Shorefront Legacy Center, to organize and host an annual lecture or
workshop series on important preservation topics.
Initiative 4.12:Provide annual preservation-based training for local realtors and
financial professionals and consider a certification program
Realtors and bankers are key intermediaries in the disposition of historic properties.
Certification should be offered to individuals who complete a City program that
educates realtors and financial professionals on the City’s preservation program
including its Landmarks, historic districts, preservation procedures, incentives, and
the benefit of historic preservation.
Initiative 4.13:Facilitate additional regular historic district guided and app-based
walking tours
Although tours of Evanston historic districts and other neighborhoods occur during
select events and certain times of the year, there are not regular or frequent tours
hosted by any partner organizations. To further promote Evanstons heritage
resources and make widely available the rich architectural history of Evanston and its
neighborhoods, regular tours should be hosted and supported by the Commission.
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These should be conducted by trained volunteers and docents and occur by
fee-based admission. Consider a free virtual tour inventory.
Initiative 4.14:Establish an annual program of brief guest lectures at the start of
monthly Commission meetings
It is often difficult for volunteers to attend conferences, workshops and other
training due to time and financial constraints. To remain diligent in the
Commissioners continuing education, the City should invite guest speakers to
provide information on a variety of topics at the start of each meeting or every other
meeting. A schedule of lectures and speakers should be published at the start of
each calendar year and made available to residents and design professionals alike to
encourage attendance.
Initiative 4.15: Stop the annual Design Awards Program,and support a new
Awards Program.
The existing Design Awards Program has come under scrutiny as elitist and a
marketing tool for local design professionals. A new, more diverse program should be
considered and administered by a larger consortium of preservation, cultural, social,
and design oriented partner organizations to reach a wider audience, expand
categories for consideration, and elevate publicity and visibility of the event by way of
an annual symposium.
Initiative 4.16: Create new fundraising events and opportunities to promote and
facilitate preservation-based programmatic functions
The Commission and City should support and help implement annual fundraising
mechanisms and social events in collaboration with various preservation partners to
advocate and gain support for future preservation initiatives. Initially, these events do
not need to be elaborate but should be effectively programmed and promoted to
gain future interest and support. As support builds, the Commission, City, and partner
organizations should look at additional larger-scale events such as a preservation
symposium or annual historic homeowners fair.
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Initiative 4.17:Support ongoing oral history projects
Both the History Center, Art Institute, and the Shorefront Legacy Center have active
oral history projects. The Commission and City can support these efforts by
recommending individuals to interview, consider creation of a crowd sourced oral
history project, or suggest themes for new oral histories such as a compliment to the
Legacy Business Program.
Initiative 4.18:Create and promote a citywide Century Home program for homes
that may not meet the eligibility criteria but are 100 years or older
Many residents in Evanston who are not within a historic district or designated as a
Landmark have an interest in their home's history and are dedicated to proper
restoration and rehabilitation efforts that maintain their value and character defining
attributes. Many of these homes may not be eligible for Landmark designation, but
may be deserving of recognition as part of a Century Home Registry. Owners of
homes 100 years or older could purchase a Century Home plaque as a way of
recognition and promotion. The proceeds of the program would be used to finance
additional preservation-based programmatic functions and initiatives.
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Implementation
Survey and Documentation
Goal #1:Identify and Preserve Resources Significant to
Evanston’s Identity, Heritage, and Vibrancy.
Policy 1.1:Support initiatives that continue to identify and document
Evanston’s heritage resources.
Initiative Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
1.1:Re-Survey the Ridge Historic
District
CON; COE Medium
1.2:Re-Survey the Northeast Historic
District
CON; COE Medium
1.3:Prioritize new areas in Evanston
for surveys.
CON; COE High
1.4:Conduct a city-wide survey of
Evanston’s downtown and
neighborhood business district
resources.
COE; HPC High
1.5:Conduct a cultural landscape
survey of Evanston.
CON; COE;
HPC
Low
1.6:Conduct a citywide survey of
Evanston’s post-war resources.
COE; HPC Medium
1.7:Document and include the built
resources that embody historic,
social, and cultural periods and
events, and the groups and people
who have contributed to Evanston’s
unique character and identity.
HPC; POR Pressing
1.8:Integrate preservation survey
and documentation as part of future
City planning efforts.
COE High
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Policy 1.2:Support designation of signi icant resources as Landmarks
and Historic Districts as recommended through survey and
documentation activities
Initiative Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
1.9:Advocate for designation of the
Oakton National Register District as
a Local Historic or Neighborhood
Conservation District
HPC; POR High
1.10:Nominate Evanston’s historic
downtown resources and other
business district resources to the
National Register as a multi-property
thematic resource listing. Provide
access to tax credits for income
producing properties.
POR High
1.11:Prepare an annual study list of
eligible resources in Evanston.
POR; HPC Medium
1.12:Advocate for expansion of the
boundaries of the Northeast Historic
District to overlay its National
Register Counterpart
HPC; POR Low
1.13:Prepare Neighborhood
Conservation District plans and
support neighborhood planning
efforts in areas where residents
have expressed interest in
enhancing and stabilizing
neighborhood character, identity,
and affordability.
CON; HPC;
COE
Medium
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Program Administration and
Resource Management
Goal #2:Enhance the ability to protect and promote significant
heritage and cultural resources through updated ordinances and
additional preservation-based tools.
Policy 2.1:Maintain an up-to-date Preservation Ordinance which
reflects nationwide best practices.
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
2.1:Review and update the
Historic Preservation Ordinance
HPC; COE High
2.2:Prepare and formally adopt a
set of design guidelines or guiding
principles for facilitating binding
design review activities.
CON; COE Low
Policy 2.2:Adopt new preservation tools and incentives.
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
2.3:Work with the Building and
Inspection Services Division to
create a framework for permit fee
waivers if recommended by the
Commission.
COE High
2.4:Work with the Planning and
Zoning Division to amend the
zoning code to include a section
for the adaptive use.
COE Medium
2.5:Explore implementation of
form-based overlays in areas of
significant redevelopment
potential adjacent to historic
districts.
COE Low
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Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
2.6:Advocate for creation of and
donation into a preservation
based fund as a public benefit for
Planned Developments.
HPC; COE Medium
2.7:Reinstate incentive programs
for maintaining the character
defining features of commercial
historic or legacy buildings and
businesses
COE High
2.8:Work with the Economic
Development Division to enact a
legacy or heritage business
program.
COE Pressing
2.9:Establish a Neighborhood
Conservation District Program
COE; HPC High
2.10:Organize a Preservation
Consortium or Preservation
Advisory Sub-Committee
COE Pressing
2.11:Benchmark Commission
accomplishments and
performance trends in an annual
public report
COE Pressing
2.12:Actively recruit future
Commissioners with a focus on
building a membership reflective
of Evanstons diverse
demographics.
COE; HPC High
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Community Revitalization
Goal #3:Encourage adaptive use and rehabilitation projects
which spur preservation-based economic development and
retain vibrant and contextual built fabric.
Policy 3.1:Support planning and development that advance
preservation and community revitalization priorities.
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
3.1:Explore creation of a
downtown revolving loan or
venture fund.
COE; HPC;
POR
High
3.2:Collaborate with Evanston
Special Service Areas, Chamber of
Commerce, and broader business
community to identify and
advance preservation priorities.
COE High
3.3:Collaborate with the
Economic Development Division to
assist in marketing and buyer
recruitment for historic
commercial, industrial, and
institutional properties.
COE Medium
3.4:Target Community
Development Block Grant (CDBG)
funds in areas of newly created
Neighborhood Conservation
Districts.
COE High
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Policy 3.2:Coordinate and expand heritage tourism activities and
programming.
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
3.5:Support the creation of a
heritage tourism advisory group.
POR; VOL Low
Policy 3.3:Integrate and expand preservation priorities which align with
Climate Action and Resilience goals
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
3.6: Advocate for adoption of a
citywide deconstruction
ordinance.
HPC; COE Pressing
3.7:Incentivize historic property
owners to salvage materials that
contain significant embodied
energy or high craftsmanship.
HPC; COE High
3.8:Conduct annual
reconnaissance of historic
properties to identify materials
and finishes in poor condition
before replacement is necessary
and provide technical assistance
for their proper repair.
COE Medium
3.9:Invite professionals to speak
on the appropriateness of various
composite and synthetic materials
which accurately mimic historic
building materials that are
non-sustainable.
COE; HPC High
3.10:Support the retention of
significant landscape features
which offer citywide
environmental benefits
HPC High
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Education and Advocacy
Goal #4:Advocate for the power of preservation and its ability to
sustain and enhance a high quality of life for all Evanston
residents.
Policy 4.1:Create new educational tools that inform design
professionals, contractors, developers, residents, and civic leaders on
the bene its of preserving and adapting historic structures.
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
4.1:Reinstate a quarterly
preservation and design oriented
newsletter and make it available
on social media.
COE Pressing
4.2:Prepare additional
educational publications.
COE; HPC Medium
4.3:Support an annual
endangered properties list
POR; HPC Low
4.4:Prepare a preservation
training publication and
one-on-one orientation for elected
officials.
COE; HPC Pressing
4.5:Support the creation of a
network of current Landmark
owners and a welcome program
for new homeowners.
POR; VOL Medium
4.6:Develop a pipeline for
bringing youth into the local
preservation community.
COE; HPC;
POR
Medium
4.7:Compile and publish a list of
restoration professionals who
perform work in Evanston.
COE Pressing
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Policy 4.2:Continue to disseminate and publicize educational content
utilizing the internet and other digital platforms
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
4.8:Expand outreach to the City’s
various social media platforms
COE Low
4.9:Continue to digitize and make
available early publications of the
Commission.
COE Medium
4.10:Update existing heritage
tourism publications and make
them available online.
COE Medium
Policy 4.3:Conduct annual fundraising events, educational programs,
and training opportunities
Initiative
Ongoing 1-3 3-5 5-10 10+Responsible
Party
Priority
HPC: Historic Preservation Commission;COE:City of Evanston;CON: Consultant;POR: Partner Organizations;VOL: Volunteers
4.11:Support partner
organizations in the creation of
preservation oriented lectures
and/or workshops
POR; VOL;
COE; EPC
Medium
4.12:Continue annual training for
local realtors, insurance, and
financial professionals.
POR; COE Medium
4.13:Establish brief guest
lectures at monthly Commission
meetings
COE; POR;
HPC
High
4.14:Support additional regular
historic district guided and
app-based walking tours
POR Low
4.15:Stop the annual Design
Awards Program, and support a
new Design Awards Program.
POR; COE Low
4.16:Create new fundraising
events and opportunities
POR; HPC Low
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4.17:Support ongoing oral history
projects
POR Medium
4.18:Create and promote a
citywide Century Home program
COE; HPC Medium
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Interim Community
Development Director
Subject: Ordinance 33-O-23, Special Use for an Apartment Hotel in the R6
District at 1555 Oak Avenue, the Museum Residences on Oak (formerly
King Home)
Date: April 24, 2023
Recommended Action:
The Land Use Commission recommends the adoption of Ordinance 33-O-23, a Special Use
for an Apartment Hotel in the R6 General Residential District at 1555 Oak Avenue, commonly
known as the Museum Residences on Oak (formerly King Home). The proposed special use
meets the Standards for Approval for special uses.
CARP:
N/A
Council Action:
For Introduction
Summary:
Operations Update:
On April 12, 2023, the Applicant provided additional details (attached) related to the special
use request, including the following:
1. Wyndham Preliminary Brand Approval (subject to Property Improvement Plan)
2. Property Improvement Plan (required by Wyndham)
3. Rendering of Changes to Front Facade (required by Wyndham)
4. Updates to Floor Plans with Redline Markup (required by Wyndham)
5. Wyndham Managing/Operational Details Emails
6. Proposed Floor Plans
P2.Page 195 of 305
The requirements and operational details clarified by Wyndham Hotels notes the entire facility
must be for 100% transient guests. Section 6-8-8-1 of the Zoning Ordinance states the Purpose
Statement and intent of the R6 General Residential District as:
The R6 general residential district is intended to provide for high density
residential development of primarily multiple-family dwellings particularly in
and around the downtown area.
With use of the facility for 100% transient guests and in light of the operational details provided
(including the request to open the first floor restaurant to the general public), the site is
commercial in nature and may not necessarily provide "residential development of primarily
multiple-family dwellings". As proposed, the request therefore may not meet the purpose and
intent of the R6 District and Standard (B) for Approval (Section 6 -3-5-10 of the Zoning
Ordinance) that states:
It is keeping with purposes and policies of the adopted comprehensive
general plan and the zoning ordinance as amended from time to time.
In order for a special use to be granted, all Standards for Approval should be met. If all
Standards are met and the requested special use is granted, the following conditions are
proposed. Conditions 1-4 are recommended by the Land Use Commission/typical conditions
for approval, and conditions 5-8 are additional conditions suggested by staff due to the
Wyndham PIP and operational details provided, and are listed within Ordinance 33 -O-23:
1. The Applicant paves the unimproved parking lot with permeable pavers within one year
of approval of the Special Use Permit.
2. The Applicant shall substantially comply with the documents and testimony given by the
Applicant on the Record.
3. The Applicant must record the Special Use Permit with the Cook County Recorder of
Deeds.
4. A Shared Housing License must be obtained pursuant to Evanston City Code 5 -2-3.
5. The Applicant shall make all updates to the property stated in the Property Improvement
Plan (PIP) prior to obtaining a Shared Housing License and prior to operation.
6. The Applicant shall follow all operational requirements of the hotel flag.
7. The Applicant shall comply with the hotel tax for 100% of the facility due to the transient
use.
8. The Applicant shall engage a management company with hotel operation experience to
operate the facility in accordance with the requirements of the hotel flag and the Shared
Housing License.
Property History:
The property most recently operated as a retirement home/assisted living facility operated by
Presbyterian Homes. The current owner purchased the property in 2017 and subsequently
followed the substitution of the special use process to roll over and gain approval of the existing
special use (Ordinance 59-O-91) for a Retirement Home, which included independent living,
assisted living, and memory care. The owner obtained state licensing approval as well but then
did not open to residents due to the pandemic, so the special use lapsed. In 2021, the property
Page 2 of 56
P2.Page 196 of 305
owner requested a special use for a Cultural Facility to add a small addition to the building and
remodel a small portion of the interior to become a Museum Annex for the Museum of Time
and Glass across the street at 1560 Oak Avenue under the same ownership . The special use
was recommended for approval with conditions by the Zoning Board of Appeals, but the
proposal did not move forward to City Council for a final determination at the request of the
Applicant. The building has sat vacant since 2017 while als o incurring or generating nearly
$280,000 in property tax for the last tax year.
The property includes a substantially landscaped courtyard area, a paved and striped parking
lot for 66 vehicles with spaces dedicated to the on -site structure/use, and an un-striped,
unpaved gravel/dirt parking area for off-site parking for surrounding uses and businesses that
are leased out by the property owner. The building currently features 67 units that contain
bathrooms and kitchenettes without stoves or ovens, two fully equipped restaurants, two large
meeting/conference rooms, an exercise facility, a beauty/barber shop, a massage spa, a
library, bar area, and space for a sundry store.
Special Use Analysis:
The Applicant seeks special use approval for an Apartment Hotel with 67 dwelling units for up
to 100% transient use in the R6 General Residential District. The Zoning Ordinance includes
the following pertinent definitions:
Apartment Hotel - A hotel with dwelling units in which all accommodations are provided in
dwelling units and in which at least twenty-five percent (25%) of the guestrooms are for
occupancy by transient guests. An apartment hotel may have a dining room open to the public
that is accessible only from an inner lobby or corridor.
Dwelling Unit – A room or group of contiguous rooms that include facilities used or intended
to be used for living, sleeping, cooking, and eating and that are arranged, designed, or
intended for use exclusively as living quarters.
Transient Guest - A guest who does not have a lease and occupies an apartment, lodging
room, or other living quarters on a daily or weekly basis.
Permanent Guest - A person who occupies or has the right to occupy a residential
accommodation for a period of thirty (30) days or more.
Hotel - A building in which lodging is offered with or without meals principally to transient
guests and that provides a common entrance, lobby, halls, and stairways.
All 67 units will have stoves added to the kitchenettes that already feature a sink, ref rigerator,
and cabinets and will then be considered full dwelling units. The parking requirement,
inclusionary housing requirement, hotel tax, and possibly zoning use hinge on the amount of
transient vs. permanent guests at the upgraded 67 -dwelling unit facility and policy
interpretations on which regulations apply. At this time, the Applicant is negotiating with major
hotel distributor Wyndham Hotels to operate the facility, so it is likely the entire facility will be
subject to the hotel tax.
Page 3 of 56
P2.Page 197 of 305
The definition of an Apartment Hotel includes a minimum of 25% of guestrooms for transient
guests. The definition does not include a maximum allowed percentage of transient guests.
However, if the principal use is for transient guests, the use may better fit the definition of Hotel
(which is not an eligible use in the R6 District) and may not meet the first Standard in the special
use Standards for Approval (see below). A condition to require specific percentages of transient
vs. permanent guests could be established in the special use to find the first Standard met for
an Apartment Hotel use.
The Zoning Ordinance generally does not apply new parking requirements to existing buildings
(only to additions or new buildings), but if the parking requirement did apply, the property does
comply by utilizing the 46 paved and striped parking spaces (including 2 ADA spaces) for the
Apartment Hotel. The 66 parking spaces that are located on the dirt/gravel lot are leased as
follows: YMCA (47), Bennison’s Bakery (6), Porter Law Firm (3), Flowers & Flowers (3), Other
(2). While the dirt/gravel lot is legally nonconforming for its surface material, it is in need of
improvement and is not an appropriate material for a surface parking lot. Upgrading the parking
surface to a hard material will trigger stormwater detention, so the cost may be significant. The
Land Use Commission recommended a condition that the unpaved parking area is paved with
permeable pavers within one year of the special use approval. The Applicant understands this
condition and the likely-triggered stormwater detention.
The property is not achieving its highest and best use while sitting vacant. Different housing
types are greatly needed throughout Evanston. Although the Apartment Hotel use is not a
common housing type today, it may be appropriate at 1555 Oak Avenue as a special use with
conditions. An Apartment Hotel is subject to the Shared Housing Provider license and
Operations Agreement that was recently updated by the City Council.
Legislative History:
November 15, 2022, DAPR - Staff reviewed the application and noted the following:
• Additional dumpsters may be needed
• A snow plowing plan should be established for the parking lot
• Ideally, the dirt/gravel portion of the parking lot should be improved and paved
January 11, 2023, LUC - The Land Use Commission discussed whether the proposed
operations fit the definition of Apartment Hotel or another zoning use. Commissioners generally
agreed that the use as proposed is appropriate for the location. Commissioners r ecommended
3-2 for approval with conditions with dissenting votes finding the proposed use is not an
Apartment Hotel.
Conditions (recommended by LUC):
1. The applicant paves the unimproved parking lot with permeable pavers within one
year of approval of the Special Use Permit.
2. The Special Use Permit is in general compliance with the application and testimony
provided.
Additional conditions listed within Ordinance 33-O-23:
1. The Applicant must record the Special Use Permit with the Cook County Recorder
of Deeds.
Page 4 of 56
P2.Page 198 of 305
2. A Shared Housing License must be obtained pursuant to Evanston City Code 5 -2-
3.
March 27, 2023, P&D - The P&D Committee discussed whether the use constituted an
Apartment Hotel or [commercial] Hotel and whether said use is appropriate for the site and
the R6 District. The Committee tabled the item to the April 24, 2023 P&D Committee
meeting to allow time for the Applicant to provide operational details.
Land Use Commission Packet (p.18)
Attachments:
Ordinance 33-O-23 Granting a Special Use to 1555 Oak Avenue for an Apartment Hotel
Operations Details Including Property Improvement Plan - submitted April 12, 2023
Land Use Commission Approved Meeting Minutes - January 11, 2023
Page 5 of 56
P2.Page 199 of 305
03/13/2023
04/14/2023
33-O-23
AN ORDINANCE
Granting a Special Use Permit for an Apartment Hotel located at 1555
Oak Avenue, in the R6 Residential District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
Page 6 of 56
P2.Page 200 of 305
33-O-23
~2~
WHEREAS, Cameel Halim, property owner of the Museum Residences on
Oak and/or the King Home, “the Applicant”, requests approval of a Special Use Permit
for an Apartment Hotel in the R6 Residential District, located at the property commonly
known as 1555 Oak Avenue, legally descripted and attached by reference herein as
Exhibit A, and located in the R6 Residential District; and,
WHEREAS, pursuant to Subsection 6-8-8-3, an Apartment Hotel is an
allowed Special Use in the R6 Residential District; and
WHEREAS, following due and proper publication of notice in Pioneer
North, a suburban publication of the Evanston Review, not less than fifteen (15) nor
more than thirty (30) days prior thereto, and following written notice to all property
owners within 500 feet of the Subject Property, and following the placement of signs on
the Subject Property not less than ten (10) days prior thereto, the Evanston Land Use
Commission conducted a public hearing on January 11, 2023, in compliance with the
provisions of the Illinois Open Meetings Act (5 ILCs 120/1 et seq.) on the application for
a Special Use Permit for an apartment hotel, filed as zoning case no. 22ZMJV-0085;
and
WHEREAS, the Land Use Commission received extensive testimony,
heard public comment, and made findings pursuant to Subsection 6-3-5-10, of the
Zoning Ordinance, and by a vote of three (3) “yays” and two (2) “nays” with four (4)
Commissioners absent, recommended City Council approval with conditions of the
application for Special Use Permit for an apartment hotel with the below findings
incorporated into the record:
Page 7 of 56
P2.Page 201 of 305
33-O-23
~3~
1. Is one of the listed special uses for the zoning district in which the property
Lies: The Apartment Hotel definition is listed as an eligible special use in
the R6 General Residential District so this standard is met.
2. Complies with the purposes and the policies of the Comprehensive
General Plan and the Zoning Ordinance: The property has been vacant for
a period of time and the adaptive reuse preserves the building meeting the
standard.
3. Does not cause a negative cumulative effect in combination with existing
special uses or as a category of land use: The proposed building reuse
will bring downtown activity and so the standard is met.
4. Does not interfere with or diminish the value of the property in the
Neighborhood: The property is now vacant property so the reuse will
increase value and therefore the standard is met.
5. Is adequately served by public facilities and services: The building is near
public transportation and is already served by public facilities, so the
standard is met.
6. Does not cause undue traffic congestion: With the parking provided, the
incremental traffic would not have a negative effect downtown and so the
standard is met.
7. Preserves significant historical and architectural resources: The property
preserves a mid-century non-historic building, and thus the standard is
met.
8. Preserves significant natural and environmental resources: The lot has
open space which is being preserved and so the standard is met.
9. Complies with all other applicable regulations: The applicant had proved
to be familiar with Evanston regulations and so the standard is met.
WHEREAS, on March 27, 2023, the Planning and Development (“P&D”)
Committee of the City Council held a meeting, in compliance with the provision of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered the findings and recommendation for approval with conditions of the Land
Use Commission, and tabled the request to a date certain on April 24, 2023;
WHEREAS, on April 24, 2023, the P&D Committee of the City Council
held a meeting, in compliance with the provision of the Open Meetings Act and the
Zoning Ordinance, received input from the public, carefully considered the findings and
recommendation for approval with conditions of the Land Use Commission as well as
Page 8 of 56
P2.Page 202 of 305
33-O-23
~4~
additional documentation provided by the Applicant, and additional conditions
suggested by staff, and recommended approval thereof by the City Council; and
WHEREAS, at its meetings on April 24, 2023 and May 8, 2023, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
considered the recommendation of the P&D Committee, received additional public
comment, made certain findings, and adopted said recommendation; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124).
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit, as applied for in zoning case no.
22ZMJV-0085, to allow the operation of one (1) Apartment Hotel.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the aforementioned zoning relief
granted hereby, being a Special Use Permit for an Apartment Hotel as requested under
zoning case no. 22ZMJV-0085, which may be amended by future ordinance(s), and
violation of any of which shall constitute grounds for penalties or revocation of said
Page 9 of 56
P2.Page 203 of 305
33-O-23
~5~
Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning
Ordinance:
1. The Applicant paves the unimproved parking lot with permeable pavers
within one year of approval of the Special Use Permit.
2. The Applicant shall substantially comply with the documents and
testimony given by the Applicant on the Record.
3. The Applicant must record the Special Use Permit with the Cook County
Recorder of Deeds.
4. A Shared Housing License must be obtained pursuant to Evanston City
Code 5-2-3.
5. The Applicant shall make all updates to the property stated in the Property
Improvement Plan (PIP) prior to obtaining a Shared Ho using License and
prior to operation.
6. The Applicant shall follow all operational requirements of the hotel flag.
7. The Applicant shall comply with the hotel tax for 100% of the facility due to
the transient use.
8. The Applicant shall engage a management company with hotel operation
experience to operate the facility in accordance with the requirements of
the hotel flag and the Shared Housing License.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents,
assignees, and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
Page 10 of 56
P2.Page 204 of 305
33-O-23
~6~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1:
LOTS 7, 8, AND 9 IN BLOCK 62 IN EVANSTON SUBDIVISION IN SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN IN
COOK COUNTY, ILLINOIS.
Page 11 of 56
P2.Page 205 of 305
33-O-23
~7~
PARCEL 2:
ALL OF THE SUBDIVITED LOTS 1, 2 AND 5, TOGETHER WITH THE WEST 15 FEET
OF SUBLOT 3 IN A.J. BROWN’S SUBDIVISION OF LOTS 10, 11, AND 12 IN BLOCK
62 IN VILLAGE (NOW CITY) OF EVANSTON IN SECTION 18, TOWNSHIP 41
NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN. ACCORDING TO
THE PLAT THEREOF RECORDED JUNE 18, 1885 AS DOCUMENT 633441 IN BOCK
20, PAGE 33.
PARCEL 3:
LOT 1 OF DIAMANTES’ CONSOLIDATION OF LOT 4 AND EAST 100 FEET OF LOT 3
IN A.J. BROWN’S SUBDIVIISON OF LOTS 10, 11, AND 12 IN BLOCK 62 IN VILLAGE
(NOW CITY) OF EVANSTON, IN WEST ½ OF SOUTHWEST ¼ OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE PRICIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PINS:
11-18-309-018-0000
11-18-309-019-0000
11-18-309-020-0000
11-18-309-024-0000
11-18-309-029-0000
Page 12 of 56
P2.Page 206 of 305
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…1/5
Melissa Klotz <mklotz@cityofevanston.org>
BCH1555, LLC - Application for Special Use for Apartment Hotel
1 message
david@wrechicago.com <david@wrechicago.com>Wed, Apr 12, 2023 at 5:01 PM
To: Melissa Klotz <mklotz@cityofevanston.org>, ewilliams@cityofevanston.org
Cc: Cameel Halim <cmlabd@aol.com>
Good Afternoon Melissa:
Please find below our responses (in red) to the information request you sent last Thursday, March
30th:
Additional Information Request
1. Statement from Wyndham confirming their intent to work with the applicant
· Executed franchise contract would be ideal, but short of that an MOU/LOI or at
least a written statement
Please find attached the following documentation:
i. EXHIBIT A – Email chain documenting the relationship with
Wyndham.
ii. EXHIBIT B – Wyndham’s Property Improvement Plan
documenting requested changes to the facility.
iii. EXHIBIT C – Wyndham’s rendering of changes necessary
to the front façade of the building.
iv. EXHIBIT D – Wyndham’s requested updates to the
floorplans.
2. Statement from Wyndham regarding their experience managing an apartment hotel
· List of locations - Wyndham is the world’s largest hotel chain by number of
properties, thanks to its focus on more modestly-sized hotels. It has 26 Brands and
over 9,000 properties across more than 80 countries globally, which makes
Wyndham an internationally renowned hospitality company (see EXHIBIT E).
· Mix of permanent vs. transient guests observed at facilities they manage – 100%
transient.
· Can they provide examples from their portfolio to substantiate this? – 100%
transient – they do not have permanent [non-transient] guests.
Page 13 of 56
P2.Page 207 of 305
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…2/5
· Is there any plan to include the Wyndham Destinations timeshare model for the
permanent guests? (Club Wyndham, Worldmark by Wyndham, Shell Vacations Club,
and Margaritaville Vacation Club by Wyndham) – No, 100% transient.
3. Wyndham’s requirements: provide a summary of Wyndham’s licensing requirements.
· What are Wyndham’s requirements if they are responsible for managing the
facility vs. if the property owner is responsible for managing the facility – All
Wyndham properties are self-managed by franchise owners. See EXHIBIT A, B, C &
D to review Wyndham’s requirements. In addition, Wyndham will require a Certificate
of Occupancy and Annual Trainings required and taught by the brand. These will be
outlined in the Franchise Agreement (see EXHIBIT E).
4. Operations Summary -
· Job titles and number of employees broken out by shift
§ General Manager - 1
§ Front desk – 2 am, 2 pm, 1 overnight
§ Back office/accounting - 2
§ Sales - 1
§ Maintenance/Engineering/Housekeeping - 10
§ F&B – 5, or 10 if the restaurant is opened to the public.
§ Security - 2 (see EXHIBIT E for above estimates) … total jobs created = 31.
· Who is responsible for management of day to day operations? – The General
Manager, overseen by CH Ventures staff will manage the day-to-day operations.
However, Wyndham can and will provide support in various ways, above property
level. They have a Regional Director of Operations that will provide support with
Operational needs and suggestions. They also have a Quality Department that also
monitors Quality to ensure Brand requirements are met. This is a general overview
but the FDD will disclose a complete breakdown of services once completed (see
EXHIBIT E).
· How will they accomplish this? – Direct onsite management.
· Who is responsible for cleaning facilities and what is the plan to manage it (for
example, will you provide on-site cleaning staff, how many, etc.) – We will provide
maintenance/housekeeping (see staffing question above).
· Estimated number of units that will be for transient guests and permanent guests.
– 100% transient.
· Summary of booking process for a transient guest (does not have a lease and
occupies an apartment, lodging room, or other living quarters on a daily or weekly
basis) - who will manage this responsibility and how will it be tracked and records
maintained and reported? – Wyndham will handle all reservations. On Average, 74%
of reservations come through the Brand’s Central Reservations, the remaining 26%
through other Online Travel agencies like Expedia and Travelocity. Wyndham
Page 14 of 56
P2.Page 208 of 305
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…3/5
negotiates on our behalf for associated fees. Wyndham does not have any
requirements of lease agreements for stays over 30 days (see EXHIBIT E). Any stays
over 30 days will need to pay at the same daily rates as our transient guests.
· Summary of agreement/leasing process for a permanent guest (occupies or has
the right to occupy a residential accommodation for a period of thirty (30) days or
more) - who will manage this and how will it be tracked and records maintained and
reported? Note, if five or more units are rented using a standard 12-month lease, the
units are subject to the City’s Inclusionary Housing and Residential Landlord Tenant
ordinances. – 100% transient.
· Floor plans with dimensions and maximum occupants per unit. See EXHIBIT F.
· Floor plans showing common space/amenities and what guests, whether transient
or permanent, have access to those spaces. – See EXHIBIT G. These plans include
a Salon\Barber Shop, Business Center, Sundries\Market, Meeting Room &
Restaurant.
· Who will manage the other amenity spaces within the facility (for example, the
beauty shop), who is responsible for cleaning services and how frequently will they
be serviced? All amenities will be self-managed onsite by the property staff as
specified above in the job count response). A professional licensed operator has
already been contracted for the salon to service both men & women.
· Will the two restaurant spaces be used exclusively by guests of the apartment
hotel and their guests, or will they be open to the public? If the latter, what parking
will be provided/reserved for the restaurant use? – When we open, we will only
include the first-floor restaurant which we hope the city will approve for being open to
the public at large, but will make it available only to hotel guests if the city doesn’t
allow us to proceed. This restaurant, if we get the city’s approval, will be expanded to
include outdoor area seating in our garden. The grounds currently has plenty of
parking to handle any guests of the restaurant.
· How will you track occupancy (permanent vs. transient)? - Tracking of guests
stays are all done through the property management system that we will receive as
part of the Franchise (see EXHIBIT E).
· Estimated occupancy rates (by month/season?) – Our research indicates that
occupancy will vary between 60-100%, with an average occupancy closer to 70%.
· Proposed rate schedule – This is market specific and Wyndham’s opening team
will work with us to set the rates months before opening (see EXHIBIT E). These
rates will change on a daily basis given current occupancy levels (as is done by all
major hotels these days).
5. Traffic Impact: Guests vs. Permanent – We would note from Evanston Zoning Code
requirements that if this property was zoned as an apartment building, we would need 40.65
parking spaces. If it continued as an assisted living facility (as it is currently zoned), it would
require 26.1 parking spaces. As an apartment hotel, it needs 24.61 spaces. We see from this
that the number of cars parking at the facility should be less than either of the other two uses.
We have a huge parking lot that is also rented to both the YMCA and other local businesses,
and believe that most travelers to the new apartment hotel would be arriving by Uber/Lyft. We
conclude that the impact will be minimal on local traffic and of no influence on local parking.
Page 15 of 56
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4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…4/5
· How many guests will have their own cars? – Possibly around 25% Arrive via
taxi/Uber Lyft? – 60-70% Arrive via public transit? – Very small, around 5%.
· Timing of arrivals/departures? – Will assume typical averages, with a check-in
time of between 2-4pm and a check-out time of between 10am-noon.
· Will van or shuttle services be provided, where will they stage for drop off/pick
up? No van or shuttle service provided, but may reconsider in the future in order to
take out-of-state guests to and from the hotel to the university campus.
6. Traffic Impact: Operations
· How many/what type of delivery vehicles? – There is a large loading zone on the
north side of the building that will be used primarily for food deliveries. However, the
volume of deliveries may only be 1/3 of what was previously handled by the building
in its previous designed function that required feeding 75 individuals each three
meals a day as an assisted living facility.
· Timing of deliveries – Early morning through possibly 4pm.
As a side note, we are currently preparing a slide show to present to the Planning & Development Committee to show all
our proposals for the exterior of the property, the lobby, the guest rooms, the hallways and amenities – which we think will
impress everyone and convince the committee of how good this project would be for the City of Evanston.
If I can answer any other questions for you, please let me know.
Regards,
David Wolff
Senior VP of Technology Operations & Special Project Development
Wilmette Real Estate & Property Management
* E-mail: david@wrechicago.com
( Phone: 847-920-2078
This e-mail and its language, along with any attachments, are tools for negotiating purposes only and do not constitute
a firm offer in entirety nor a firm offer as to any specific provision. Neither party is under any legal obligation to the
other until the execution of the final lease/contract.
Additionally, this e-mail, along with any attachments, are the confidential property of the sender, and are intended
solely for the use of the individual or entity to whom this e-mail is addressed. If you are not one of the named
recipient(s) or otherwise have reason to believe that you have received this message in error, please notify the sender
and delete this message immediately from your computer. Any other use, retention, dissemination, forwarding, printing
or copying of this e-mail is strictly prohibited.
Page 16 of 56
P2.Page 210 of 305
4/14/23, 9:14 AM CITY OF EVANSTON Mail - BCH1555, LLC - Application for Special Use for Apartment Hotel
https://mail.google.com/mail/u/0/?ik=4762073d7a&view=pt&search=all&permthid=thread-f:1763009545898151411%7Cmsg-f:1763009545898151411…5/5
7 attachments
EXHIBIT A - FW_ Hawthorn_ Evanston, IL -- CONV PIP APPROVAL FROM BRAND.pdf
428K
EXHIBIT B - OB-00065875_PIP Report_3-22-2023.pdf
59K
EXHIBIT C - HTNConv_EvanstonIL-ExtMarkups-03.2023.pdf
5543K
EXHIBIT D - HTNConv_EvanstonIL-PlanMarkups-03.2023.pdf
1373K
EXHIBIT E - Wyndam's Email Confirming Replies.pdf
203K
EXHIBIT F - 1555 Oak Ave B-6 Floors .pdf
1657K
EXHIBIT G - Floorplan 1st floor.pdf
5136K
Page 17 of 56
P2.Page 211 of 305
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 1/4
From:Leonard.Clifton@wyndham.com,
To:cmlabd@aol.com, matt@wrechicago.com,
Subject:FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
Date:Fri, Mar 24, 2023 4:25 pm
Attachments:OB-00065875_PIP Report_3-22-2023.pdf (59K), HTNConv_EvanstonIL-ExtMarkups-03.2023.pdf (5542K),
HTNConv_EvanstonIL-PlanMarkups-03.2023.pdf (1373K),
Guys,
Please begin to review and lets discuss late next week…
Enjoy the weekend. I need to get clarity on the exterior…..
Thanks
Lc
Check out Links below to New Prototypes
Americinn
Hawthorn Suites
LaQuinta
Microtel
Dual Brand Hawthorn / LaQuinta
Leonard Clifton
Director, Franchise Development
Wyndham Hotels & Resorts, Inc.
M (314) 303-6716
leonard.clifton@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Wednesday, March 22, 2023 5:10 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>; Cli on, Leonard
<Leonard.Cli on@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
Importance: High
Thanks Krishna.
Leonard, you may use these documents as there are no further comments at this time from brand. Let me know if
you need anything else at this time.
thank you.
Page 18 of 56
P2.Page 212 of 305
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 2/4
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
M (973) 987 - 2931
alice.pinto@wyndham.com
From: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Sent: Wednesday, March 22, 2023 4:12 PM
To: Pinto, Alice <Alice.Pinto@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP for Brand Review
Approved
“Count on Me”
Krishna Paliwal
President of La Quinta & Hawthorn Brands / Head of Architecture,
Design & Construc on
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way, Parsippany, NJ 07054
M (214) 733-3609
Krishna.paliwal@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Wednesday, March 22, 2023 4:09 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: Hawthorn: Evanston, IL -- CONV PIP for Brand Review
Importance: High
Krishna, I have completed the Conversion PIP for King Homes (closed former retirement home facility) Evanston, IL
for Brand review.
See attached for:
PIP document
Exterior markup
PS Plan Markups
Link to photos:
Evanston, IL (King Homes)
Page 19 of 56
P2.Page 213 of 305
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 3/4
Please note, there is an existing central system in the facility. Individual controls for the rooms are for the
temperature for what is currently being output. There is no specific exhaust for the bathrooms.
Let me know if this meets with brand approval or you have any questions or changes.
thank you.
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
M (973) 987 - 2931
alice.pinto@wyndham.com
From: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Sent: Thursday, March 9, 2023 5:35 PM
To: Pinto, Alice <Alice.Pinto@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: RE: HTN: Evanston, IL -- PIP walkthrough of King Home on 3/7
Thanks Alice,
I am not aware of it but please write a full PIP. I believe it could be a nice Hawthorn.
“Count on Me”
Krishna Paliwal
President of La Quinta & Hawthorn Brands / Head of Architecture,
Design & Construc on
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way, Parsippany, NJ 07054
M (214) 733-3609
Krishna.paliwal@wyndham.com
From: Pinto, Alice <Alice.Pinto@wyndham.com>
Sent: Thursday, March 9, 2023 3:59 PM
To: Paliwal, Krishna <Krishna.Paliwal@wyndham.com>
Cc: Kellam, David <david.kellam@wyndham.com>; Hare, Brian <brian.hare@wyndham.com>
Subject: HTN: Evanston, IL -- PIP walkthrough of King Home on 3/7
Hello Krishna
I completed a walkthrough of this closed down former retirement home for a HTN PIP on 3/7.
Page 20 of 56
P2.Page 214 of 305
4/3/23, 3:48 PM FW: Hawthorn: Evanston, IL -- CONV PIP APPROVAL FROM BRAND
https://mail.aol.com/webmail-std/en-us/PrintMessage 4/4
Below are my observation/notes and click on link below to see the photos. The ownership group had mentioned
about having drawings (existing and proposed) sent to us to review.
Let me know your thoughts or anything to be aware of as I continue into writing the PIP.
75 rooms currently, a mix of all different 1-bedroom, studio suites, 1 and 2 bed ‘standard’ units (more rooms
can be made from large gathering areas on upper floors.)
6 floors, 2 elevators
First floor is all offices and public area incl. a large lounge and dining room, barber shop, full kitchen
Floors 2-5 have been renovated (all real hardwood floors throughout rooms with new kitchens, appliances,
new bathrooms with a shower stall, washer/dryer combo unit in bathroom, and all new furniture/furnishings but
does not look commercial grade), 6th floor is untouched and plan to be made to like the other floors
Basement is utility and BOH areas, and a large exercise room
Stairwells look tight, owner ’s team assured me it has been consulted that it is acceptable per code
Link to photos below
Evanston, IL (King Homes)
thank you.
Alice Pinto
Senior Manager, Architectural Design – Design & Construction
Wyndham Hotels & Resorts, Inc.
22 Sylvan Way
Parsippany, NJ 07054
O (973) 753 - 6923
M (973) 987 - 2931
alice.pinto@wyndham.com
This email message (including all attachments) is for the sole use of the intended recipient(s) and may contain
confidential information. If you are not the intended recipient, please contact the sender by reply email and
destroy all copies of the original message. Unless otherwise indicated in the body of this email, nothing in this
communication is intended to operate as an electronic signature and this transmission cannot be used to form,
document, or authenticate a contract. Wyndham Hotels and Resorts and/or its affiliates may monitor all
incoming and outgoing email communications in the United States, including the content of emails and
attachments, for security, legal compliance, training, quality assurance and other purposes.
Page 21 of 56
P2.Page 215 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Property Improvement Plan
March 22, 2023
Hawthorn
1555 Oak Avenue,
Evanston, IL, United States, 60201
Inspection Date : March 7, 2023
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Administrative Policies Property Improvement Plan (PIP) >
Property Improvement Plan
All work referenced in this PIP must be completed according to the franchise agreement. This includes, but is not limited to the facility
complying with all local, state and federal laws and building codes, including The Americans with Disabilities Act and other codes
applicable to the modification of buildings for persons whose disabilities are protected by law. All proposed architectural designs,
product replacement or new finishes shall be submitted Wyndham Hotels and Resorts, Inc. Design and Construction Department for
review and approval prior to installation in the field-no exceptions. (noted on items as "Design/Brand Approval Required.") All
proposed substitutions to Wyndham specified materials or products shall be submitted to Wyndham Hotels and Resorts, Inc. Design
and Construction Department for review and approval prior to installation/commencement of work in the field-no exceptions.
Franchise owner is required to hire an architect to develop the drawings: plans and elevations. etc. based on this PIP, where required.
Franchise owner is required to implement the brand prototype interior Haven design scheme (for guestrooms and guest corridors)
with a complementary public space design, or a brand approved alternate custom interior design scheme prepared by a design
professional. To implement the Hawthorn Haven interior scheme, hire a Wyndham approved FF and E procurement company to
design and purchase all FF and E items. Any variances or deviations from items listed in the PIP must be approved in writing by an
Architectural Design Manager AND Director of Franchise Operations (DFO). Any deviation from the PIP or Brand Standards will be
subject to change at owner's expense and will not be considered a completed PIP item. Wyndham will work with the buyer to get the
work completed based on the PIP/cost cap in the franchise agreement. Note that high impact guest items regardless of timeframe, for
example mattresses, etc., may require attention sooner than later as this may affect guest satisfaction.
Administrative Policies Uniforms Ensure all employees/staff members are clean and neat in appearance and wear proper brand uniforms and name tags during
working hours and while customer facing.
Administrative Policies Non Smoking Policy Adhere to non-smoking policy per Brand Standards Property must post the Smoking Policy at the front desk.
Administrative Policies Ecolab dilution system and disinfectant
products > Ecolab
Provide an Ecolab Dilution Control System and Ecolab EPA-approved disinfectant products.
Complete the Count on Us & Human Trafficking training.
Administrative Policies HSIA Access (Bandwidth, Speed) > High
Speed Internet Access Requirements
Install new Wyndham WiFi system (or similar HSIA system) throughout hotel, provide download/upload minimum internet speeds per
Brand standards. Contact Hotel Connectivity Solutions at hcs@wyndham.com
Administrative Policies Line Item > Additional Line Item
The property must be well-maintained and clean and neat in appearance. This requirement pertains to all areas of the property,
including but not limited to: guestrooms, public areas, grounds, curb appeal, building, equipment, décor, furniture, fixtures and
equipment, signs, linens and supplies. A general maintenance program must be in place of ensure that all facilities are functional
having addressed all conditional deficiencies. Properties not meeting cleanliness standards may be required to complete
housekeeping training.
Food & Beverage Hours of Operation > Breakfast Availability
Hawthorn Suites properties must adhere to the brand F & B concept. The concept includes complimentary continental hot breakfast
and manager's afternoon social hour provided per Brand Standards. A restaurant, bar/lounge is optional. Contact a Wyndham
approved supplier to assist with F & B requirements.
Food & Beverage Counters/Cabinetry > Breakfast Area
Fixtures and Finishes
Create a new breakfast serving area by installing 20LF minimum millwork HPL cabinetry bases and natural stone countertop (quartz
or similar). Install a coordinating decorative tile, decorative feature wall vinyl or similar upgraded wall treatment over all breakfast
serving counters from top of backsplash to underside of ceiling above.
Y
Food & Beverage Furniture > Breakfast Area Fixtures and
Finishes
Provide new for all breakfast area FF&E, furniture (including dining table and chairs), decorative artwork, window treatments (white
light filtering roller shades or alternatively, white sheers are acceptable) etc. with new coordinating to brand approved interior
aesthetic.
Ensure all finishes throughout (architectural, millwork wall casings and trim) in all F and B areas are in like-new condition, free of
visible wear-scratches, scrapes, dings. etc. Repair or replace where cannot be repaired to a satisfactory condition.
Y Page 22 of 56P2.Page 216 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Food & Beverage Ceiling/Walls > Breakfast Availability
Renovate the first floor dining room to create a breakfast serving and dining area per brand standards open to lobby (remove doors.)
Implement a custom interior scheme cohesive to the Haven interior scheme for installation of all new finishes (new large format
porcelain tile flooring (2ft. x 2ft. minimum) and inset carpet areas, remove handrail and install upgraded wall finishes, and remove
sections of ACT and install smooth, painted drywall ceilings in select areas to feature.) Install a combination of recessed LED can light
fixtures, linear cove lighting, decorative sconces and table lamps, etc. All decorative moldings may remain.
Guestroom Robe Hook > Guest Bathroom Furnishings
& Equipment
Provide a two-pronged or double robe hook adjacent to shower/bathtub and towel bar (not located over toilet) in single coordinating
finish and style consistent with plumbing fixtures/accessories finish in bathroom interior. (Chrome or nickel finish.)Y
Guestroom Shower Rod > Guest Bathroom
Furnishings & Equipment Provide a curved shower rod (where bathtubs occur) and 5-setting massage type shower head throughout (straight rod in ADA units.)
Guestroom Sink/Vanity > Guest Bathroom Furnishings
& Equipment
Augment vanity with new natural stone countertop (quartz or similar) and backsplash. Ensure open shelf below for towel and hair
dryer in a bag storage per brand approved interior scheme and coordinating to guestroom case goods package. Provide a modified
style in ADA rooms for accessibility. Where possible, vanities to provide 4ft. L countertop surface for use due to extended stay guests.
Y
Guestroom Toilet > Guest Bathroom Furnishings &
Equipment Ensure all toilets are in proper working order and in like-new condition free of visible wear or defects.
Guestroom Terry > Guest Bath Terry Ensure a complete inventory of WynDry terry stock is provided including washcloths, bath mats and bath and hand towels per Brand
Standards.
Guestroom Hair Dryer > Guest Bath Amenities &
Supplies Provide one (1) minimum two-speed hairdryer stored in either a generic black hairdryer bag, or a Wyndham Rewards logo'ed bag.
Guestroom Presentation Tray > Guest Bath Amenities
& Supplies Ensure bath amenities package is provided per Brand Standards including (optional) hand sanitizer.
Guestroom Shower Curtain > Guest Bath Amenities &
Supplies
Where a shower curtain is used for bathtubs or ADA rooms, one (1) Hookless Wyndham Green® white Litchfield shower curtain with
mesh window is required.
Guestroom Mattress > Mattress Foundation
Specifications Provide new bedsets throughout per Brand Standards. Provide specified platform bed base per brand specification.
Guestroom Light Fixture > Guestroom Lighting
Requirements
Replace lighting/lamp package to be consistent with Haven interior scheme and per Brand Standards. Install coordinating wall sconce
or pendant hung fixture over workspace/dining area per brand specifications. Install energy efficient LED lamps/bulbs for guest room
lighting. Ceiling lighting at 3500K and decorative lamps, etc. at 2700K. All electrical wiring must be fully concealed within wall cavity
construction, or obscured from view by case goods or similar condition. Surface mounted cord covers are discouraged.
Y
Guestroom Flooring > Guestroom Flooring/Carpeting
Install a bound area rug under the bed and adjacent walking areas on all sides of bed per Haven interior scheme. Replace flooring
transition strip/threshold at entry door where damaged or worn and ensure a coordinating transition is installed between any change in
flooring finishes.
Y
Guestroom Closet Rod/Rack > Guestroom Furniture &
Fixture Requirements
Repair/Touch-up interior of enclosed closet and doors to match guestroom interior. Replace closet rod or shelving system where
damaged. Ensure closet supplies are provided per brand standard requirements.
Guestroom Cooktop/Stovetop Unit/Oven > Guestroom
Furniture & Fixture Requirements
All guestroom must have full kitchens to have the following elements (per a brand approved interior scheme) in a matching black or
stainless steel finish: sink, chrome kitchen faucet, cooktop, appliances (full size refrigerator, dishwasher, and microwave), exhaust,
cooking and dining supplies. Replace refrigerator with larger unit per brand standards. Remove cabinet about refrigerator if needed to
accommodate new unit.
Any other units to be reused must be in proper working order and like-new condition, and meeting brand standards.
Y
Guestroom Desk/Writing Surface > Guestroom
Furniture & Fixture Requirements
Replace workspace/dining area table per and chairs accommodating for minimum of 2 persons per Haven interior scheme. Area to
have adjacent wall mounted outlet with USB charging ports per brand specification.Y
Guestroom
Dresser/Credenza/Media Cabinet >
Guestroom Furniture & Fixture
Requirements
Replace case goods package in its entirety per Haven interior scheme. (headboard/nightstands, dresser/credenza, luggage bench,
etc.)Y
Guestroom Full Length Mirror > Guestroom Furniture
& Fixture Requirements Provide full length wall mounted mirror coordinating to case goods package per Haven interior scheme.Y
Guestroom Lounge Chairs > Guestroom Furniture &
Fixture Requirements Provide new seating/sofa package per Haven interior scheme.Y Page 23 of 56P2.Page 217 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Guestroom Telephone/Dialing Instructions >
Guestroom Ops Supplies & Equipment Provide new telephone and telephone face plates per brand standards.
Guestroom HVAC/PTAC/Odor/Temp > Interior
HVAC/PTAC
All guest rooms to be provided with heating, venting, and air conditioning to each room. Ensure all units are controlled via remote
digital wall mounted thermostats per brand standards. No exposed electrical wiring to be visible.
Guestroom Television > Guestroom Television
Requirements
Replace televisions to ensure Brand Standard requirements are satisfied. Minimum 43" flat panel, commercial grade, flat panel, Full
HD 1080p, Pro: idiom, MPEG4. (Qty: 2 required at suites.)
Guestroom Bathtub/Shower > Guest Bathroom
Furnishings & Equipment
Install glass door/enclosure at shower stalls. At ADA bathrooms, provide a new fold down seat or removable seat and ADA grab bars
at accessible bathtubs per governing code/local authority.Y
Guestroom Mirror > Guest Bathroom Furnishings &
Equipment Remove vanity mirror and light and install new electric backlit mirrors throughout in all guest rooms per brand specification.Y
Guestroom Linens > Guest Bed Linen
Ensure a complete inventory of WynRest label linen is provided to include sheets, pillows, pillowcases, blankets, mattress pads.
Replace decorative bed toppings with Brand approved bedding program coordinating to Haven interior scheme. Provide triple
sheeting bed topping and including (1) decorative top sheet and (1) WynRest blanket or comforter.
Guestroom Top of Bed > Decorative Bedding Provide decorative bed topping with brand approved bedding program coordinating to Haven interior scheme. Provide triple sheeting
bed topping including (1) decorative top sheet and (1) WynRest blanket or comforter.
Guestroom Outlets/Switches > Guestroom Lighting
Requirements
Replace (provide where missing) electrical wall mounted devices (outlets, switches, etc.) where damaged or worn. Cover plate shall
be in coordinating white finish with component and uniform throughout.
Guestroom Ceiling/Walls > Guestroom Walls/Ceiling Repair and re-paint walls and ceiling to like-new condition per Haven interior scheme.
Guestroom
Kitchen Cabinets, Sink, and Counters >
Guestroom Furniture & Fixture
Requirements
Professionally refinish all existing kitchen cabinetry to like-new condition to typical Haven interior scheme painted grey finish. Replace
cabinetry pulls with matte black.
All new kitchens to be provided to be per Haven interior scheme design and specifications.
Y
Guestroom Window Treatments > Guestroom
Furniture & Fixture Requirements Install new window treatments per Haven interior scheme. Ensure 1 layer of 100% blackout capability.Y
Guestroom Ventilation > Guest Bathroom Lighting Ensure each bathroom is provided with a toilet exhaust system/exhaust fan and ensure system is operating at optimal efficiency and
have exterior discharge.
Guestroom Artwork > Guestroom Furniture & Fixture
Requirements Provide artwork package per Haven interior scheme, including in bathroom.Y
Guestroom Guestroom Collateral Provide all new guestroom supplies per Brand Standards.
Guestroom Plumbing Fixtures > Guest Bathroom
Furnishings & Equipment Replace all plumbing fixtures and controls with new per brand specification in matte black finish per typical.
Guestroom Doors > Guestroom Doors
Refurbish/Refinish all doors and frames throughout like-new condition, free of visible wear-scratches, scrapes, dings, etc. and to be
uniform throughout. Prepare and re-paint metal door frames per a brand approved interior scheme. Install new vinyl floor thresholds.
Install new hardware where damaged, missing, or not coordinating in finish.
Doors are to be provided with a self-closing device, door stop, and one way viewer. All door hardware shall be in a uniform finish
throughout. All hardware to be in a single coordinating finish-not brass. Hardware inside the guestrooms to be matte black
throughout.
Replace entrance door locks with electronic RFID type with BLE enabled technology to work with Wyndham's mobile platform
Openkey. Work with one of the Wyndham approved door suppliers.
Guestroom Window Locks > Guestroom Window Ensure windows are provided with locks or holds that limit opening for safety concerns. All windows to be refurbished to like-new
condition. Replace any windows that are damaged or no longer weathertight.
Guestroom Line Item > Additional Line Item Guestroom PIP items will refer to condition observed on floor 4, that showed some renovation already completed. Renovation of
guestroom interior throughout on all floors must be brought to the level on floor 4 at minimum.
Hotel Arrival and Exterior Exterior Signage > Exterior Signage
Requirements
Install approved exterior building signage (surface mounted internally illuminated reverse channel letters) per Brand graphic standard
specifications. Contact a Wyndham approved exterior signage vendor and submit signage proposal to Wyndham signage manager for
review and approval prior to ordering/installation. For exterior signage a fully executed prepaid contract with an approved sign vendor
must be provided prior to commencement.Page 24 of 56P2.Page 218 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Hotel Arrival and Exterior Dumpster Enclosure > Dumpster, Loading
Dock and Service Area Ensure a dumpster enclosure is provided and bring to like-new condition. Ensure latching doors that are closed at all times.
Hotel Arrival and Exterior Landscaping
Ensure landscaping is continuously maintained throughout (site perimeter, landscape islands, building perimeter) by eliminating
weeds and providing perennial and annual landscaping, and ground cover. All ground mounted and/or visible from public view
mechanical units/equipment to be shielded with commercial grade fencing and/or landscaping.
Hotel Arrival and Exterior Parking Lot and Driveway > Parking Area
and Driveways
Coordinate for guest parking accommodations 1 parking space: 1 guestroom minimum per brand requirement.
Repair curbs where damaged.
Hotel Arrival and Exterior Sidewalks/Walkways Pressure wash walkways throughout. Patch & repair any cracked or damaged areas.
Hotel Arrival and Exterior Facade/Fascia/Storefront > Building
Exterior
Pressure-wash and clean all building exterior to remove dirt and debris to like-new condition. Paint EIFS/stucco, trims, gutters and
downspouts per brand exterior colors. Install brand signature large format tile panels and brand red accent paint color at main
entrance area. Pressure wash all exterior grilles to like-new condition. Replace where damaged.
Submit exterior renovation proposal (drawings) to brand design for review/approval prior to commencement of work in the field.
Y
Hotel Arrival and Exterior Lighting > Exterior Lighting Exterior lighting shall be 4000K minimum. Light poles to be painted where paint condition is chipped, deteriorating or damaged for a
consistent appearance. Walkway/Building light fixtures throughout shall be of uniform style and coordinating to exterior.
Hotel Arrival and Exterior Porte Cochere/Canopy > Entrance
Coverage/Porte Cochere
Remove existing entrance canopy and install new 2 post canopy in brand exterior colors with linear LED lighting at underside at
4000K minimum.
Submit exterior renovation proposal (drawings) to brand design for review/approval prior to commencement of work in the field.
Pressure-wash paving at drive through area to like-new condition.
Y
Hotel Arrival and Exterior Windows
Strip off existing paint (where occurs) and restore all hollow metal doors/frames to like-new condition free of scuffs, oxidation/rusting,
and scratches. Paint (where applicable) existing hollow metal doors and frames coordinating to exterior. This applies to exterior doors
where damaged or oxidation/wear is visible to like-new condition. Provide/Replace weather seals/stripping and door thresholds at all
exterior entry doors where deteriorated or damaged. Replace windows where damaged and/or seals are broken (fogged appearance
or dirt between window panes) and ensure all are weather tight.
Hotel Facilities Ceiling/Walls > Interior Corridors
Renovate corridors in their entirety per a brand approved interior scheme. Remove handrails, prepare and re-paint walls. Install new
broadloom carpet and vinyl wall base. Replace ceiling tiles and paint ceiling grid throughout. Remove 2x2 parabolic drop in light
fixtures and install new recessed LED can light or slim surface fixtures. Install modern wall sconces per brand specification. All lighting
to be LED type at 3500K minimum.
Y
Hotel Facilities Elevator Ensure public elevator is in proper working order and per local authority. Install new large format floor tile, coordinating to lobby
interior, refurbish laminate and solid surface wall panels, and retrofit lighting to LED.Y
Hotel Facilities Ceiling/Walls > Fitness Center Design
Renovate (or relocate and renovate) fitness room interior per brand approved interior scheme/aesthetic and per Brand Standards.
Install new commercial grade wood look LVT with rubber backed gym flooring, minimum of 7mm thick. Remove wood wainscot and
chair rail. Prepare and re-paint walls. Accent wall to be brand red color. Install one full wall of floor to ceiling wall mirror. Replace
ceiling tiles and re-paint ceiling grid throughout. Replace light fixtures with new slim surface LED linear lights or recessed can light
fixtures at 2700K minimum. Prepare and re-paint door and sidelight stiles/rails. Outfit with new RFID electronic lock for keycard
access. Remove shutters and install light filtering roller shades at all windows. Replace all fitness equipment and supplies using an
approved fitness vendor and per brand standards.
Y
Hotel Facilities Ice Machine > Ice Machine Requirements If provided, ensure dispenser type ice machines per brand standards are centrally located for access by guests on all floors.
Hotel Facilities
Sundry Shop Cabinets, Counters &
Shelving > Retail/Sundry Shop/Mart
Display and Design
Construct a new ~100sf min. Sundry/Market adjacent to front desk check-in area per Brand Standards, in alignment to brand design
for all finishes, FF and E, and accessories. Ensure visual connection and close physical proximity to front desk check-in area for
convenient employee access. Install new professionally manufactured millwork shelving, cabinetry. Install full size un-branded
refrigerator and full size freezer per brand specifications. Contact Wyndham F and B supplier for procurement and design.
Submit proposal (drawings and specifications, etc.) to brand/design for review and approval prior to commencement of work in the
field.
Y
Hotel Facilities Interior Signage Install new interior signage per brand graphic standards throughout. Contact a Wyndham approved interior signage vendor.
Hotel Facilities Doors > Guest Laundry Design
Construct a guest laundry facility per brand standards. Provide interior finishes (large format 2'x2' minimum hard surface floor tile and
wall base, painted walls, and painted flat ceiling with LED recessed can light fixtures or slim surface linear lights.) Provide a rack for
hanging clothes and a 4'L minimum solid surface fixed countertop for folding clothes. Install a commercial laundry washer and dryer.
Y Page 25 of 56P2.Page 219 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
Items outlined below by Focus Area and Required Action Description. Y = Indicates Design Approval Required
Category Items Required Action Description
To Be Completed Prior to Opening
Hotel Facilities Line Item > Additional Line Item
General public areas not to be re-used as-is must be re-purposed, such as barber shop and larger open meeting rooms, etc. Guest
facing areas that are not per brand standards are not permitted remain. All rooms intended to remain for employee and staff function
(such as offices) after all brand standards are met on property may remain, refurbish as needed to like-new condition. Submit
architectural drawings to brand/design for review of all proposal for entire property to convert to hotel brand. Refer to plan markups
provided for comments on layouts.
Doors and hardware: Refurbish/Refinish all doors and frames throughout like-new condition, free of visible wear-scratches, scrapes,
dings, etc. and to be uniform throughout. Prepare and re-paint metal door frames per a brand approved interior scheme. Install new
vinyl floor thresholds. Install new hardware where damaged, missing, or not coordinating in finish. All hardware to be in a single
coordinating finish-not brass.
Install a new RFID electronic lock on all guest accessed public doors. Contact a Wyndham approved door supplier.
Y
Hotel Facilities Ceiling/Walls > Public Restroom Design
and Requirements
Renovate all public area restrooms to coordinate to new public area new interior and per brand standards and like-new condition.
Prepare and re-paint or install wall vinyl on walls or a combination of both. Remove floor and wall tile and install new large format tile
(2ft. x 2ft. minimum. Tile to be located behind plumbing fixtures at minimum.) Install new ceiling tiles and re-paint ceiling grid. Install
new vanity or refurbish vanity with new natural stone (quartz) countertop, countertop/backsplash, augment mirror with a new frame
and install vanity light. Install new sink and faucet/controls. Refurbish toilets in proper working order, toilet partitions, and all
accessories and ensure supplies. Public restroom interior must be uniform in interior design/finishes and meet governing code for
accessible design standards.
Y
Hotel Facilities Stairways/Railings > Stairwells Clean all stairwells. Ensure all finishes are in like-new condition and well lit for guest use. Ensure access is provided per governing
code and authority.
Lobby & Front Desk Floor Mat > Lobby Floor Mat Provide brand logo'ed floor mats at entrance and all secondary entry/exits.
Lobby & Front Desk Furniture > Lobby Furniture
Replace FF&E throughout (tables and chairs, seating, furnishings, decorative artwork, decorative lighting, window treatments, etc.) to
a brand approved interior aesthetic to provide a consistent appearance. Select furnishing items can remain given they coordinate to
new proposed custom public space interior.
Y
Lobby & Front Desk Line Item > Additional Line Item All rooms intended to remain for employee and staff function (such as offices) after all brand standards are met on property may
remain, refurbish as needed to like-new condition.Y
Lobby & Front Desk Front Desk Area > Front Desk Area
Design
(See plan markups sketch) Enlarge front desk area and renovate per brand aesthetic to Haven interior scheme. Extend partial height
wall divider to underside of ceiling to create back wall drop for check-in area. Remove existing regisrtation desk in its entirety and
replace with new open pod style with natural stone (quartz) countertop.
Y
Lobby & Front Desk Ceiling/Walls > Lobby Area Fixtures and
Finishes
(See plan markups sketch) Renovate the Entry Vestibule, Lobby Foyer, Lobby Seating Areas, Registration area, and Public Corridors
throughout to implement Wyndham standards and Hawthorn design aesthetic. Utilize a brand approved interior scheme for installation
of all new finishes (new large format porcelain tile flooring (2ft. x 2ft. minimum) and inset carpet areas, remove handrail and install
upgraded wall finishes, and remove sections of ACT and install smooth, painted drywall ceilings in select areas to feature.) Install a
combination of recessed LED can light fixtures, linear cove lighting, decorative sconces and tablelamps, etc. All decorative moldings
may remain.
Submit proposal (drawings, etc.) to brand/design for review and approval prior to commencement of work in the field.
Y
Meeting & Business Ceiling/Walls > Meeting Room & Board
Room Design
If meeting/banquet rooms will be provided, ensure these are renovated in their entirety to brand interior scheme/aesthetic and per
brand standards. Install new carpet flooring and vinyl wall base throughout. Install new large, decorative pendant hung fixtures at
lower dropped soffits to create visual interest. Ensure all lighting is LED type. Provide new FF and E and furniture and serving
millwork base cabinetry and natural stone (quartz) counter. Provide light filtering roller shades at windows with one layer of blackout
capability.
Submit cohesive proposal to brand/design for review and approval prior to commencement of work in the field.
Y
Meeting & Business Availability > Business Center Equipment
& Services
Provide a new business center print station per brand aesthetic located in open lobby incorporating millwork base and new natural
stone (quartz) countertop. Provide business center with a minimum of 2 computers and a shared printer and per brand standards.Y
Page 26 of 56P2.Page 220 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PMPage 27 of 56P2.Page 221 of 305
Brand: Hawthorn, Ref # :OPP00550884, Site #57909
1555 Oak Avenue,
Evanston, IL, United States, 60201
03/22/2023 02:02:15 PM
PLAN REQUIREMENTS & SUBMITTAL PROCESS
Please submit all design plans and specifications to Wyndham Interior Design (interior.design@wyndham.com) for review and approval prior to purchasing or starting renovations.
All renovations must meet Brand Standards, any items purchased or renovated without approval may need replacement if they do not meet brand design standards.
OVERVIEW
The PIP identifies specific items which we inspected at the Facility which were not in compliance with brand standards and need to be corrected. It is the responsibility of the Owner/Franchisee to review
the Brand Standards Manual for a complete description of all standards and to maintain Brand Standards for any areas of the property that are not specifically covered in this PIP.
In addition, you are responsible for ensuring that the Facility is constructed, improved, maintained and operated in compliance with all applicable federal, state and local laws, codes, ordinances and
regulations, including but not limited to, the Americans with Disabilities Act and its Accessibility Guidelines. This PIP was based on a random sample inspection of the Facility on the date specified. You
may need to take additional actions to meet brand standards or comply with law or, at our discretion, if the condition of the facility changes materially since the inspection date or if the brand standards
change.
All items in this PIP are required to be completed no later than the timeframes noted. Time extensions in no way imply a waiver. Failure to comply with specified deadlines for completing items may result
in default under your license or franchise agreement and reservation service suspension. All items will continue to be evaluated on condition, appearance and adherence to brand standards through
periodic quality assurance inspections. Any items on a future quality assurance inspection that do not meet brand standards will be required to be remedied. Failure to maintain acceptable levels of
conditions and appearance and adherence to brand standards may be grounds for default under the Franchise or License Agreement. Prior to the commencement of all work you are required to ensure
that you are complying with the most current standards. Please consult your Development Director or noted department with specific questions to comply with the requirements contained in the PIP.
To obtain access to the Brand Standards please visit https://brandstandards.wyndham.com and/or contact your Wyndham representative to request temporary Brand Standard Portal access. Your
request will be reviewed and processed in a timely manner.
By signing this PIP, you acknowledge and agree that this PIP may be provided to Wyndham Hotels & Resort's approved vendors for the purpose of their offering products and services that are required
to complete this PIP. You hereby grant permission for the entire PIP and/or any information necessary for the vendor to offer their products and services. The information provided includes but is not
limited to contact information, property address, number of rooms, brand converting to, and a list of items related to necessary or required products and services.
ONLY THE FRANCHISOR MAY REVISE THIS PIP. THE PIP IS VOID 180 DAYS AFTER THE INSPECTION DATE UNLESS THE FRANCHISE OR LICENSE AGREEMENT BECOMES EFFECTIVE.
The Franchise Review Committee may in its discretion revise this PIP as a condition of approving your application. You should not consider this PIP to be final until we sign the License or Franchise
Agreement.
Signed: __________________________________________________________ Date: _____________
Print Name: _________________________________________________________
Revisions- All Previous Copies are InvalidPage 28 of 56P2.Page 222 of 305
(shaded area) install new LQ large format tile panels as
shown (work with a specified approved tile vendor)
-trim back greenery/trees to allow for good visibility to area
from street
install new illuminated channel letter
signage per HTN brand specifications,
work with a Wyndham approved exterior
signage vendor
remove and install new 2-post
entrance canopy per brand modern
aesthetic and exterior colors
patch and repair, pressure-wash all
building surfaces (fascia, trims, grilles,
etc.) to like-new condition
Hawthorn Suites
Evanston. IL
03/2023
FOR CONCEPTUAL USE ONLY. Property Owner is responsible for providing detailed drawings
prepared by a professional for construction purposes and also submit to Wyndham Hotels & Resorts
Dept. of Design and Construction for review in compliance to brand standards and in conjunction with
the PIP document. Compliance to applicable local code regulations including accessibility standards
have not been reviewed and are the sole responsibility of the architect of record.Page 29 of 56P2.Page 223 of 305
Page 30 of 56P2.Page 224 of 305
King HomesHawthorn conversionEvanston, IL03/2023FOR CONCEPTUAL USE ONLY. Property Owner is responsible forproviding detailed drawings prepared by a professional for constructionpurposes and also submit to Wyndham Hotels & Resorts Dept. of Designand Construction for review in compliance to brand standards and inconjunction with the PIP document. Compliance to applicable local coderegulations including accessibility standards have not been reviewed and arethe sole responsibility of the architect of record.open up entrance into diningroom/breakfast area from lobbybreakfast
serving area
extension oflobby/loungeseating areafocal wall treatmentrepurpose rooms (if willbe guest facing)Sundry/ MarketFront Desk Check-inPage 31 of 56P2.Page 225 of 305
do not have common use toilets to theguest corridor side - re-purpose to icemachine area, on 2nd and 4th floors& laundry chute through all floorsPage 32 of 56P2.Page 226 of 305
create a guest laundry areaon 3rd and 5h floorsimplement a laundry chuteand housekeeping closetPage 33 of 56P2.Page 227 of 305
do not have common use toilets to theguest corridor side - re-purpose to icemachine area, on 2nd and 4th floors& laundry chute through all floorsPage 34 of 56P2.Page 228 of 305
create a guest laundry areaon 3rd and 5h floorsimplement a laundry chuteand housekeeping closetPage 35 of 56P2.Page 229 of 305
From:Clifton, Leonard
To:david@wrechicago.com
Cc:"Cameel Halim"; matt@wrechicago.com
Subject:RE: Items Needed for Proposed Hawthorn: Evanston, IL Facility
Date:Monday, April 3, 2023 12:06:17 PM
See Responses Below… Please use as a guide
From: david@wrechicago.com <david@wrechicago.com>
Sent: Friday, March 31, 2023 6:15 PM
To: Clifton, Leonard <Leonard.Clifton@wyndham.com>
Cc: 'Cameel Halim' <cmlabd@aol.com>; matt@wrechicago.com
Subject: Items Needed for Proposed Hawthorn: Evanston, IL Facility
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Good Evening Leonard,
As part of the process to get our hotel property in Evanston, IL zoned to allow an
“Apartment Hotel”, the Evanston City Council’s Planning & Development Committee
has requested that we provide some specific information to them with regards to how
we would operate this property. Would it be possible that you help us craft a proper
reply by answering a few of the questions put to us by the city, that we might
incorporate that information into our official response.
1. Statement from Wyndham regarding their experience with franchises:
· Number of locations in each state and how many are extended stay vs
hotels?
Wyndham is the world’s largest hotel chain by number of properties,
thanks to its focus on more modestly-sized hotels. It has 26 Brands
and over 9,000 properties across more than 80 countries globally,
which makes Wyndham an internationally renowned hospitality
company.
· How many of these franchises Wyndham manages and how many are
self-managed?
All Hotels are Self-Managed
· What is the mix of permanent vs. transient guests observed at these
facilities?
100% Transient
2. We have the physical requirements from Wyndham for the Property
Improvement Plan, but need to know if there are any other licensing you require
of us to obtain a franchise?
Certificate of Occupancy and Annual Trainings required and taught
Page 36 of 56
P2.Page 230 of 305
by the brand. These will be outlined in the Franchise Agreement.
3. Your thoughts on the following items:
· Can you help provide us with a best estimate of the number of
employees, broken out by shift, needed to run the hotel?
§ General Manager - 1
§ Front desk – 2 am, 2 pm, 1 Overnight
§ Back office - 2
§ Sales - 1
§ Housekeeping - 10
§ Security - 2
· Can you help provide us an understanding of how the booking process
works?
On Average, 74% of Reservations come through the Brand’s Central
Reservations, the remaining 26% through other Online Travel
agencies like Expedia and Travelocity. Wyndham negotiates on your
behalf for associated fees.
What would Wyndham do and what would our responsibilities be if we
self-manage the property.
Wyndham can and will provide support in various ways, above
property level. We have a Regional Director of Operations that will
provide support with Operational needs and suggestions. We have a
Quality Department that also monitors Quality to ensure Brand
requirements are met. We have models for Revenue Management
and Sales Support that are a paid service if you should choose. This
is a general overview but the FDD discloses a complete breakdown
of services.
If a guest stays on long term (say, greater than 30 days), do you
normally require them to sign some form of lease? How will both
transient guests and long-term guests be tracked and recorded?
Tracking of guests stays are all done through the property
management system that you will receive as part of the Franchise.
We do not have any requirements of lease agreements for stays
over 30 days.
· Can you provide any thoughts on what an initial rate schedule might
look like for daily, weekly & monthly customers?
This is market specific and the opening team will work with you to
set rate months before opening. Rate schedule will be established.
If you can help us with answers to these questions, we can prepare our formal
response for the scheduled April 24th hearing.
Page 37 of 56
P2.Page 231 of 305
Additionally, Mr. Halim would like to know the next time you are in Chicago so he can
take you downtown to view his 311 unit / 16-story gold coast property at 1100 N.
LaSalle, which he is now considering to also turn into a hotel.
I will be in town the week of the 17th of April. I will confirm a date to meet as we get
closer.
Thanks
Leonard
Regards,
David Wolff
Senior VP of Technology Operations & Special Project Development
Wilmette Real Estate & Property Management
* E-mail: david@wrechicago.com
( Phone: 847-920-2078
This e-mail and its language, along with any attachments, are tools for negotiating purposes only and do
not constitute a firm offer in entirety nor a firm offer as to any specific provision. Neither party is under any
legal obligation to the other until the execution of the final lease/contract.
Additionally, this e-mail, along with any attachments, are the confidential property of the sender, and are
intended solely for the use of the individual or entity to whom this e-mail is addressed. If you are not one
of the named recipient(s) or otherwise have reason to believe that you have received this message in
error, please notify the sender and delete this message immediately from your computer. Any other use,
retention, dissemination, forwarding, printing or copying of this e-mail is strictly prohibited.
This email message (including all attachments) is for the sole use of the intended recipient(s)
and may contain confidential information. If you are not the intended recipient, please contact
the sender by reply email and destroy all copies of the original message. Unless otherwise
indicated in the body of this email, nothing in this communication is intended to operate as an
electronic signature and this transmission cannot be used to form, document, or authenticate a
contract. Wyndham Hotels and Resorts and/or its affiliates may monitor all incoming and
outgoing email communications in the United States, including the content of emails and
attachments, for security, legal compliance, training, quality assurance and other purposes.
Page 38 of 56
P2.Page 232 of 305
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SUNDRIES
BUSINESS
CENTER
MEETING
ROOM
LOBBY
BREAKFAST
SERVING AREA
BAR AREA
(w/ wall of
alcohol)
HOST STATIONPage 46 of 56P2.Page 240 of 305
APPROVED
MEETING MINUTES
LAND USE COMMISSION
Wednesday, January 11, 2023
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: Myrna Arevalo, George Halik, Jeanne Lindwall, Kristine
Westerberg, and Matt Rodgers
Members Absent:Brian Johnson, John Hewko, Kiril Mirintchev, and Max Puchtel
Staff Present:Neighborhood and Land Use Planner, Meagan Jones, Assistant
City Attorney, Alex Ruggie, Planning Manager Liz Williams, Zoning
Administrator Melissa Klotz, Michael Griffith, Planner, and Sarah
Flax, Interim Director of Community Development
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:02pm.A roll call was then done and a quorum
was determined to be present.
Commissioner Halik made a motion to move Agenda Items III,Election of Officers and
IV,Approval of 2023 Meeting Schedule to after New Business and before
Communications.Seconded by Commissioner Lindwall.A voice vote was taken,and
the motion passed, 5-0.
Approval of November 30, 2022 Meeting Minutes
Commissioner Westerberg made a motion to approve the Land Use Commission
meeting minutes from November 30, 2022, with the following amendments:
1.Page 8, third full paragraph, replace “increased” with “ceased”; and
2.Page 2,paragraph starting with Sue Loellbach,Connections Manager of
Advocacy,should add that it was discussed that the Good Neighbor Agreement
is not going to be done until after the permit was granted.
Seconded by Commissioner Lindwall.A voice vote was taken,and the motion passed,
5-0.
New Business
A.Public Hearing: Special Use Permit | 1555 Oak Avenue | 22ZMJV-0085
Cameel Halim,property owner,requests a Special Use Permit for an Apartment
Hotel at 1555 Oak Avenue,commonly known as the Museum Residences on Oak
Page 1 of 10
January 11, 2023 Land Use Commission Meeting
Page 47 of 56
P2.Page 241 of 305
APPROVED
or the King Home,in the R6 General Residential District (Section 6-8-8-3).The
Land Use Commission makes a recommendation to the City Council,the
determining body for this case in accordance with Section 6-3-5-8 and Ordinance
92-O-21.
Alan M.Didesch,General Counsel to BCH 1555 LLC,introduced William Ng of William
NG Architects and presented an overview of the proposed Apartment Hotel and his
interpretation of how it complies with City Standards for Approval.
Commissioner Questions
Commissioner Halik asked staff if there was a maximum number of transient units since
there is a minimum of twenty-five percent.Ms.Klotz responded that the Zoning Code
definition does not include a maximum.Commissioner Westerberg asked whether it
would be a Hotel or an Apartment Hotel if there were 100%transient guests.Ms.Klotz
noted that it could be either.Discussion ensued regarding the zoning ordinance
definition and the primary use of the property.
Commissioner Lindwall asked how the accessory property facilities (restaurant,
barbershop,massage spa,etc.)would be used and who was going to operate them.
Mr.Didesch responded that BCH 1555 LLC would hire for the positions and the
implementation phasing has not yet been determined.
Commissioner Westerberg asked whether they could use permeable pavers for the
parking lot. Mr. Didesch responded that BCH 1555 LLC may consider it.
Chair Rodgers called for public comment. There was none.
The record was then closed.
Deliberations
Commissioner Lindwall remarked that transient hotel guests could provide additional
city revenue that a permanent apartment building would not.
Commissioner Halik said that he thinks the proposal meets the Zoning Code definition.
Commissioner Westerberg noted that it may enhance and differentiate the Apartment
Hotel Zoning Code definition by adding a maximum number of transient guests.Chair
Rodgers stated that he also thinks it is a good project,but the Zoning Code definitions
should be improved.
The Chair reviewed the nine Standards for Special Use (Section 6-3-5-10).
1.Is one of the listed special uses for the zoning district in which the property lies:
The Apartment Hotel definition is listed as an eligible special use in the R6
Page 2 of 10
January 11, 2023 Land Use Commission Meeting
Page 48 of 56
P2.Page 242 of 305
APPROVED
General Residential District and this project could also be interpreted as a Hotel
implying that the Zoning Code Apartment Hotel definition should be clarified.
2.Complies with the purposes and the policies of the Comprehensive General Plan
and the Zoning Ordinance:The property has been vacant for a period and the
adaptive reuse preserves the building meeting the standard.
3.Does not cause a negative cumulative effect in combination with existing special
uses or as a category of land use:The proposed building reuse will bring
downtown activity and so the standard is met.
4.Does not interfere with or diminish the value of property in the neighborhood:
The property is now vacant property so the reuse will increase value and
therefore, the standard is met.
5.Is adequately served by public facilities and services:The building is near public
transportation and is already served by public facilities, so the standard is met.
6.Does not cause undue traffic congestion:With parking provided,the incremental
traffic would not have a negative effect downtown and so the standard is met.
7.Preserves significant historical and architectural resources:The property
preserves a mid-century non-historic building, and thus the standard is met.
8.Preserves significant natural and environmental resources:The lot has open
space which is being preserved and so the standard is met.
9.Complies with all other applicable regulations:The applicant had proved to be
familiar with Evanston regulations and so the standard is met.
Chair Rodgers asked for Commissioner comments on the standards.Commissioner
Westerberg recommended adding a permeable paver condition.It was also clarified
that there would be no percentage applied to the number of transient guests.
Commissioner Lindwall made a motion to recommend approval to the City
Council to approve the Special Use Permit on the property located at 1555 Oak
Avenue, 22ZMJV-0085, with the following conditions:
1.The applicant paves the unimproved parking lot with permeable pavers
within one year of approval of the Special Use Permit.
2.The Special Use Permit is in general compliance with the application and
testimony provided.
Second by Commissioner Halik.A voice vote was taken,and the motion carried,
3-2.
B.Public Hearing: Appeal | 1733 Oakton Street | 22ZMJV-0088
Cheryl &Robert Muno,property owners of 1729 Oakton Street,appeal the Zoning
Administrator ’s decision to grant minor zoning relief (case number 22ZMNV-0074)
to construct a second story addition with a proposed east interior side yard
setback of 3.9’and an existing first story of 3.9’(Section 6-8-3-7)in the R2 Single
Family Residential District.The appellant appeals the approval of the 3.9’east
interior side yard setback variation,and also appeals the overhang amount (eave;
yard obstruction)approved without variation.The Land Use Commission is the
determining body for this case in accordance with Section 6-3-8-8 of the
Evanston Zoning Code and Ordinance 92-O-21.
Page 3 of 10
January 11, 2023 Land Use Commission Meeting
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P2.Page 243 of 305
APPROVED
Robert Muno,1729 Oakton Street,presented his opposition to the variances being
requested at 1733 Oakton Street.The primary reasons for opposition include loss of
light,increased noise,and the potential for stormwater runoff to negatively impact his
property at 1729 Oakton Street.
Commissioner Questions
Commissioner Lindwall asked if the distance from the west side of the property to the
house was about five feet. Mr. Muno stated that he did not know the exact distance.
Ms.Klotz summarized that the variance was granted due to finding that it met the
standards for a minor variation.Relocating the addition created construction issues and
potential triggers for additional variance requests.The permitted bulk in the zoning
district was not maximized and other houses on the block were at a similar height to the
proposed addition.Commissioner Westerberg asked staff if an offset of the second
story was considered,and Ms.Klotz replied that it was not.Ms.Klotz noted that a
stormwater drainage plan will have to be approved prior to issuing the building permit.
The record was then closed.
Deliberations
Commissioner Halik noted residents cannot own natural light or views and the setback
was not an issue created by the homeowner.He also stated that the property owner
has the right to build,and they were not proposing to maximize what they could have
been allowed.Commissioner Westerberg noted that stormwater is a substantive issue
and should be reviewed prior to permit issuance and Chair Rodgers concurred.
The Commission then reviewed the Standards for a Minor Variation (Section
6-3-8-12-A).
1.The practical difficulty is not self-created:The legally nonconforming interior side
yard setback is not self-created by the minor variation applicant and so the
standard is met.
2.The requested variation will not have a substantial adverse impact on the use,
enjoyment,or property values of adjoining properties:The second story height is
not maximized thus not creating a substantial adverse impact and so the
standard is met.
3.The requested variation is in keeping with the comprehensive general plan and
the zoning ordinance:Adding on to existing house stock aligns with the plan
meeting the standard.
4.The requested variation is consistent with the preservation policies set forth in
the comprehensive general plan:The minor variation allows a second story
addition rather than an increased building footprint which would have created a
larger negative effect and so the standard is met.
Page 4 of 10
January 11, 2023 Land Use Commission Meeting
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P2.Page 244 of 305
APPROVED
5.The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Zoning Administrator
issues his/her decision regarding said variation:Alternative locations were
considered that did not take advantage of the existing structure and so the
standard is met.
Commissioner Lindwall made a motion to affirm the Zoning Administrator ’s
decision on the property located at 1733 Oakton Street,22ZMJV-0088,with the
instruction that as the project moves forward through the permitting process that
staff pay particular attention to the stormwater management system.Second by
Commissioner Halik. A voice vote was taken, and the motion carried, 5-0.
Commissioner Halik made a motion to accept the Zoning Administrator’s
interpretation on the property located at 1733 Oakton Street,22ZMJV-0088,that
the proposed 4”eave is compliant.Second by Commissioner Westerberg.A
voice vote was taken, and the motion carried, 5-0.
C.Public Hearing: Special Use & Major Variation | 1801-1805 Church Street and
1708-1710 Darrow Avenue | 22ZMJV-0089
Pastor Clifford Wilson,Mt.Pisgah Ministry,Inc.,applicant,submits for a Special
Use for a use (religious institution)in the oWE West Evanston Overlay District
exceeding 10,000 square feet but less than 40,000 square feet (Sections
6-15-15-XVII-B.4 and 6-15-15-XVII-B.6),and submits for the following Major
Variations from the Evanston Zoning Code:1)Reduce required front yard build to
zone from 5’-25’to 0’at upper floors (Section 6-15-15-XVII-A.2),2)Reduce
required west interior side yard setback from 5’to 0’(Section 6-15-15-XVII-A-6),3)
Increase impervious surface coverage from 60%+20%semi-pervious surface
material to 90.3%(Sections 6-15-15-XVII-A.8 and 6-15-15-XVII-A.9),4)Increase
building height from 2 stories or 30’to 3 stories at 44.0’to parapet (Section
6-15-15-XVII-B.1),5)Eliminate the required building stoop base type and provide a
storefront base type instead (Section 6-15-15-IV,Table IV.A,and 6-15-15-V-C.4),6)
Provide occupied space behind building parapet cap type where occupied space
is not permitted (Section 6-15-15-IV,Table IV.A,and 6-15-15—VI-A.3),7)Eliminate
the required one short loading berth (Section 6-16-5,Table 16-E),8)Increase yard
obstruction from 10%to 40%into corner side setback for exterior building fins
and vertical trellis (Section 6-4-1-9-B.1),9)Eliminate the required 3’-4’tall steel or
PVC picket fence around the parking area (6-15-15-XVIII.B.5),in order to construct
a 3-story building for a religious institution with both on-site and leased offsite
parking in the B2 Business and oWE West Evanston Overlay Districts.The Land
Use Commission makes a recommendation to the City Council,the determining
body for this case in accordance with Zoning Code Section 6-3-5-9,and
Ordinance 92-O-21.
Senior Pastor Clifford Wilson,Mt.Pisgah Ministry,Inc.,1813 Church Street,stated their
goal is to build a new non-denominational religious institution with a soup kitchen to help
those in need.Mr.Richard Koenig,Executive Director of Koenig Housing Opportunity
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APPROVED
Development Corporation (“HODC”),a non-profit organization building affordable
housing,provided an overview of the sites and the projects which revitalize the block
with a new church, 44 new affordable residential apartments, and a retail space.
Chair Rodgers asked staff to read Item IV.D.into the record due to the interrelationship
of the projects.Ms.Ruggie confirmed that both projects will move together to the City
Council for approval.
Commissioner Questions
Commissioner Halik inquired what the impact would be if the HODC project was
reduced from five to four stories.Mr.Koenig replied that it would not be financially
feasible.
Commissioner Lindwall questioned the impact of eliminating the zero front yard setback
and front loading for the buildings without a designated loading berth.Mr.Koenig
responded that it would make the units smaller and challenge the number of parking
spaces able to be built.Mr.Griffith added that Evanston Public Works indicated their
approval of a shared on-street loading zone for the entire block.Mr.Koenig also
mentioned that the church currently does not often use the loading space and does not
expect a lot of HODC move-in and out traffic.
Commissioner Lindwall asked about the planter locations and Mr.Koenig responded
that they extend two feet from the east wall.Commissioner Lindwall asked why there is
a separate location for the garbage chute and recyclables.Mr.Koenig replied that they
have found this practice to promote less mixing of trash.
Commissioner Halik said that the Special Overlay District triggers several variations and
questioned staff about the future of overlay districts.Ms.Klotz answered that the
Planning &Development Committee discussed the overlay district challenges due to the
strict structure and age of the form-based Zoning Code with no further action.
Commissioner Westerberg inquired about the stormwater and soil remediation plans.
Mr.Griffith answered that the applicant is proposing a stormwater vault to hold and
slowly release the water into the alley stormwater system and that any further soil
remediation would be addressed during building permit review.
Chair Rodgers called for public comment.
Carlis Sutton,1821 Darrow Avenue,commented that the overlay district is problematic
and that the proposed design is not characteristic of the neighborhood.
Tina Paden,1122 Emerson Street,inquired about confirmation of the environmental
cleanliness of the site.She asked about the value of the property that the church is
being built on and future ownership of the two properties.She asked if HODC would be
building the church and where was its parking.She asked what the public notice
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APPROVED
distance was for an overlay district.She asked if there would be a priority for minority
hiring and how preference to Evanston residents could be managed.She questioned
whether there was a lack of public meetings and if this use was the best for public
property which should serve the greater community.
Priscilla Giles,1829 Ashland Avenue,objects to the size of the building as it relates to
the neighborhood.
Nambi Chambers,1816 Darrow Avenue,expressed concern about traffic,parking and
building height.Xiomara Chambers,1816 Darrow Avenue,also expressed concern
about parking especially during street and snow cleaning.She added that there tends
to be standstill traffic in front of the storefronts.
Katie Nawrocki,Crosby Theodore,LLC,1817 Church Street,asked for a three-month
continuance to discuss the documents and variations submitted by the applicant.Their
concerns include stormwater,impact on a local landmark structure,the building's height
and bulk,and that the least deviation standard was not provided.Erin Jackson,also
1817 Church Street,acknowledged that 1817 has stormwater issues and would like to
understand how the proposed project would impact parking for her business.She also
concurs with the spirit of providing affordable housing to individuals in the area.
Vanessa Johnson McCoy,1710 Central Street,noted that affordable housing is a need
that she has seen in Evanston through her real estate experience and the church
provides great service to the community.
Sidney Reed,1151 Ashland Avenue,expressed support of the affordable housing
development and getting some of the property back in a taxable status.
Keith Banks,737 Reba Place Development Corporation,Suite B,spoke in support of
the affordable housing development and the height of the building.
Mr.Koenig summarized that the public meetings began in July 2019 with a community
meeting regarding the site,followed by 5th Ward meetings in October.The city issued a
Request for Qualifications (RFQ)in January of 2020 and in June,the Economic
Development Committee met to discuss the responses and voted to recommend the Mt.
Pisgah Ministry and HODC partnership (“Partnership”)to the City Council in December.
The City Council authorized negotiations with the Partnership in January 2021 and
adopted an ordinance in February 2021 to negotiate a purchase and sale agreement
with the Partnership.5th Ward project presentations were made in August and
December of 2021.Flyers were distributed to neighborhood homes and businesses in
September 2022 prior to another community meeting held later that month.
Mr.Koenig confirmed that the city has property environmental clearance in the form of
an Illinois Environmental Protection Agency (IEPA)No Further Remediation Required
(NFR)Letter that was communicated by issuing it with the 2020 RFQ and including it
with these public hearing packets.Pastor Wilson has testified regarding personally
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APPROVED
observing removal of the tanks.Any further clean-up objectives are local,based on
land use and handled through the permitting process.
Mr.Koenig responded that the donated portion of the property is appraised at
approximately $1M and eligible for a state donation tax credit.The church will only own
the east section of the property and HODC will own the west and pay property taxes.
He further clarified that the five parcels will be combined and subdivided into two with
two different parcel identification numbers (PINs).The two projects will be built
independently.
Pastor Wilson stated that they currently have 7 church parking spaces.Evanston
Township High School has granted permission to let the church park on Sunday in the
southeast parking lot if necessary (typically for weddings and funerals).He has reached
out to adjacent churches for Saturdays or other days when they are not using spaces
for additional parking if necessary.
Mr.Koenig restated that Federal Fair Housing law does not allow a local waitlist.HODC
has requested consideration to allow it but if it is not approved,they will comply with the
law. He confirmed that they will comply with Evanston’s minority hiring program.
Mr.Koenig summarized that there are 13 1-bedrooms,20 2-bedrooms,and 11
3-bedrooms.The 1-bedrooms range from 640 to 670 square feet;the 2-bedrooms are
782 to 908 square feet, and the 3-bedrooms are 1,053 to 1,150 square feet.
Mr.Griffith noted that public mail notice was sent within a radius of 500 feet,the
requirement for variations.
Commissioner Westerberg asked staff when plans were posted,and Mr.Griffith noted
that the packet was posted the Friday prior to the Land Use Committee meeting and
public mail notices were sent in mid-December.Mr.Koenig added that plans,
elevations,and story boards have been part of earlier presentations over the last 18
months for both projects.
Chair Rodgers asked for commissioners’input on continuing the hearings and staff
input on the Land Use Commission case schedule.Chair Rodgers set the expectation
that the developer and church hold an additional community meeting to review the
plans.He also noted that continuing to February 8,2023,will not include another
mailed public notice.Commissioner Lindwall suggested that stormwater drainage,lot
coverage and alley function be discussed with the neighbors.
Commissioner Lindwall made a motion to continue the hearing to the February 8,
2023 meeting on the property located at 1801-1805 Church Street and 1708-1710
Darrow Avenue,22ZMJV-0089.Second by Commissioner Westerberg.A voice
vote was taken, and the motion carried, 5-0.
D.Public Hearing: Major Variation | 1811-1815 Church Street and 1708-1710
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APPROVED
Darrow Avenue | 22ZMJV-0092
Richard Koening,Housing Opportunity Development Corporation,applicant,
submits for the following Major Variations from the Evanston Zoning Code:
1)Reduce the required front yard build to zone from 5’-10’to 0’(Section
6-15-15-IX-A.3),2)Reduce the required west and east interior side yard setbacks
from 5’to 0’(Section 6-15-15-IX-A.5),3)Reduce the required rear yard setback
from 5’to 0’(Section 6-15-15-IX-A.6),4)Increase the maximum permitted
impervious surface coverage from 90%+5%semi-pervious surface area to 99.7%
of lot area (Sections 6-15-15-IX-A.7 and 6-15-15-IX-A.8),5)Increase the maximum
permitted building height from 3 stories and 47’to 5 stories and 57.7’(Section
6-15-15-IX-B.1),6)Eliminate the required 8’ziggurat setback at the 3rd story
(Section 6-15-15-IX-B.1),7)Eliminate the required one short loading berth
(Section 6-16-5,Table 16-E),in order to construct a 5-story mixed-use building
with ground floor retail,44 dwellings,and on-site parking in the B2 Business and
oWE West Evanston Overlay Districts.The Land Use Commission is the
determining body for this case in accordance with Zoning Code Section 6-3-8-2,
and Ordinance 92-O-21.
Commissioner Lindwall made a motion to continue the hearing to the February 8,
2023 meeting on the property located at 1801-1805 Church Street and 1708-1710
Darrow Avenue,22ZMJV-0089.Second by Commissioner Westerberg.A voice
vote was taken, and the motion carried, 5-0.
Election of Officers
A.Election of Land Use Commission Chair and Vice-Chair
Commissioner Halik made a motion to elect Commissioner Matt Rodgers Chair,
seconded by Commissioner Lindwall,and Chair Rodgers accepted the nomination.
The motion carried 5-0.Commissioner Rogers made a motion to elect
Commissioner Max Puchtel Vice-Chair,seconded by Commissioner Lindwall.The
motion carried 5-0.
B.Election of Zoning Committee Members
The Election was deferred until the next Commission meeting.
C.Election of Comprehensive Plan Committee Members
The Election was deferred until the next Commission meeting.
D.Election of Comprehensive Plan Steering Committee Chair
Commissioner Rogers made a motion to elect Commissioner Jeanne Lindwall as the
Comprehensive Plan Steering Committee Chair,seconded by Commissioner
Westerberg. The motion carried 5-0.
Adoption of 2023 Meeting Schedule
Commissioner Westerberg made a motion to adopt the 2023 calendar,seconded by
Commissioner Lindwall. The motion carried 5-0.
Communications
Ms.Williams provided a Comprehensive Plan Update.Staff has identified key elements
to bring before those committees that have purview over the plan and will schedule
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APPROVED
these in the coming months prior to finalizing the RFP.Discussion ensued regarding
communicating commission and staff recommendations to City Council.Chair Rodgers
made a referral to staff to review the Zoning Code definition for an Apartment Hotel.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Lindwall seconded,and
the motion carried, 5-0.
Adjourned 10:03 pm.
The next meeting of the Evanston Land Use Commission will be held on Wednesday,
January 25,2023,at 7:00 pm,in the James C.Lytle Council Chambers in the
Lorraine H. Morton Civic Center.
Respectfully submitted,
Amy Ahner, AICP, Planning Consultant
Reviewed by,
Meagan Jones, Neighborhood and Land Use Planner
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Cade Sterling, Planner
CC: Sarah Flax, Community Development Director; Elizabeth Williams,
Planning Manager
Subject: Ordinance 41-O-23, amending Title 4 - Building Regulations of the City
Code, striking Chapter 14, Design and Project Review (DAPR).
Date: April 24, 2023
Recommended Action:
The Community Development Department recommends approval of Ordinance 41-O-23,
removing Title 4, Chapter 14, Design and Project Review (DAPR).
CARP:
N/A
Council Action:
For Introduction
Summary:
On January 15, 2023, Councilmember Kelly submitted a referral to develop a Community
Design Commission which is co-sponsored by Councilmember Suffredin and Geracaris. The
Community Design Commission is proposed to replace aspects of the City's code that
reference the Design and Project Review Committee, Title 4, Chapter 14 in its entirety, to create
new policies that promote transparency and efficiency in the development and entitlement
processes through early consultation and technical assistance. In addit ion, the intent of the
Community Design Commission is to maintain a high-quality built environment and enhance
the vibrancy and resiliency of Evanston.
Ordinance 41-O-23 is the first phase related to this referral and would remove the Design and
Project Review Committee (DAPR). Previous City Council discussions regarding the removal
of the Design and Project Review Committee occurred on May 9, 2023, and June 13, 2023.
DAPR is comprised of City staff from various departments that meet to review proposed
developments or redevelopments as it relates to:
P3.Page 251 of 305
• Parking;
• Circulation;
• Traffic access;
• Building location on a site;
• Landscaping;
• Signage;
• Drainage; and,
• Exterior building design and materials
Operationally, staff believes that the proposed Ordinance to remove DAPR will introduce
greater efficiencies in the development review process:
• The ability to review projects for code compliance, and conformance with City plans and
other policies and plan documents early in development processes is a noted important
step for developers or anyone seeking a variance. Changes in the later stages of
projects can be more costly and time-consuming.
• Applicable staff can attend meetings or review projects and prepare comment sheets
based on the scope of the project on a case-by-case basis, rather than convening all
the staff listed in the ordinance. This can reduce meetings for staff. Additional follow-up
for corrections or revisions to comments can be reviewed within a day or two of receiving
and will not have to wait a week for the next Committee meeting.
If Ordinance 41-O-23 is adopted, a subsequent ordinance would be brought to the Council for
adoption to strike and amend references to DAPR in City Code Titles 2, 6, and 7. In the interim,
associated codified references to DAPR in Titles 6 and 7, specifically recommendations
provided for Administrative Review Uses, as well as review and approval of side walk cafes
would be handled under an administrative review process by staff in the Community
Development Department and Public Works Agency respectively.
The second phase of this referral will include the development of an ordinance that creates the
proposed Community Design Commission. In order to advance phase two, staff is seeking
direction from the Planning & Development Committee on the establishment o f a Community
Design Commission intended to:
• provide technical assistance and expert advice on development and redevelopment
proposals in the public and private realm;
• advocate for human-centered design solutions for projects which have the potential to
impact the experiential quality of the built environment; and
• promote the highest quality of design to ensure projects create and retain economic,
environmental, social, and cultural value.
Staff will present further detail on the potential makeup and framework of the Community
Design Commission on April 24, 2023, to aid in obtaining further direction from the Planning &
Development Committee.
Attachments:
Ordinance 41-O-23 Deleting Title 4, Chapter 14 Design and Project Review
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4/11/2023
41-O-23
AN ORDINANCE
Deleting Title 4, Chapter 14, “Design and Project Review (DAPR)” of
the City Code
WHEREAS, the current Design and Project Review process creates
unintended undue delays to potential projects in the City of Evanston; and
WHEREAS, the City Council finds that it is in the best interest of the City
of Evanston to create an internal review of projects to ensure efficiency of potential new
projects.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 4, Chapter 14, “Design and Project Review
(DAPR)” of the Evanston City Code of 2012, as amended, is hereby deleted to read as
follows:
CHAPTER 14 DESIGN AND PROJECT REVIEW (DAPR)
4-14-1. STATEMENT OF PURPOSE.
(A) Objective. Design and project review is a procedure for the review of proposed
developments or redevelopments to ensure they are compatible with adjacent
development by taking into account the relationship of the new development to its
surroundings with review and discussion by members of City staff and community
members from various disciplines. Design and project review also includes sign
review.
(B) Address Details Not Covered. The purpose of design and project review is to go
beyond the basic zoning requirements and to deal with the site details on which
zoning and other codes are silent. Design and project review is not a substitute for
zoning.
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41-O-23
(C) Elements Examined. In carrying out the purpose of Design and Project Review, the
following are examples of elements which are examined:
1. Parking arrangement.
2. Circulation.
3. Traffic access.
4. Building location on the site.
5. Landscaping.
6. Signage.
7. Drainage.
8. Exterior building design and materials.
9. Emergency phone structure, as defined in City Code Section 6-18-3.
10. Small cell height waiver requests, as required in City Code Subsection
7-16-3(C)(9).
(D) Authority Limited. Design and project review does not have any authority to
determine land use. and in certain circumstances acts as a recommending body to
the Zoning Board of Appeals and/or the Plan Commission.
(E) Result of Review Process. In addition to upgrading site development planning, the
City hopes to create a process which will expedite the review of development
proposals through providing a coordinated staff review.
(F) Authority Related to Sign Regulations. The Design and Project Review Committee
is also vested with the following jurisdiction and authority:
1. Sign Administrator Appeals. The Design and Project Review Committee will
hear all appeals from any order, requirement, decision, determination, or
interpretation of the Sign Administrator acting within the authority vested from
Title 4, Chapter 10 of the Evanston City Code, "Sign Regulations," and make
written findings and decisions for the disposition of such appeals. For this
subsection only, the Design and Project Review Committee will exclusively
follow the procedures set forth in City Code Section 4-10-15, "Appeals."
2. Sign Variations. The Design and Project Review Committee will hear all
petitions for variations from the provisions of Title 4, Chapter 10 of the
Evanston City Code, "Sign Regulations," make written findings, and approve,
modify, approve with conditions or deny such petitions for variations. For this
subsection only, the Design and Project Review Committee will exclusively
follow the procedures set forth in City Code Section 4-10-16, "Variations."
3. Unified Business Center Signage. The Design and Project Review Committee
shall hear all requests for the establishment or amendment of comprehensive
sign plans for unified business centers, make written findings, and approve,
modify, approve with conditions or deny such requests. For this subsection
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41-O-23
only, the Design and Project Review Committee will exclusively follow the
procedures set forth in City Code Section 4-10-17, "Unified Business Centers."
4-14-1-1. DESIGN AND PROJECT REVIEW COMMITTEE.
(A) Membership. The membership of the Design and Project Review Committee is
composed of two (2) groups: (1) voting members; and (2) advisory members.
Voting members shall be the only class of members entitled to vote on any matter
put before the Design and Project Review Committee. Advisory members shall
provide the Design and Project Review Committee with insight related to their area
of expertise as the Committee as a whole discusses each matter. In the case of
City Staff, the named member may designate a department member to attend in
his/her stead. The following are the list of members:
Voting members:
1. Representative from City Manager's Office/Economic Development Division;
2. Director of Community Development;
3. Director of Public Works Agency or Representative;
4. City Engineer;
5. Representative from the Fire Department;
6. Planning and Zoning Manager;
7. Representatives from the Planning and Zoning Division (2);
8. Manager of Building and Inspection Services;
9. Representative from the Public Works Agency, Water Production Bureau;
10. Civil Engineer/Storm Water Management;
11. Transportation and Mobility Coordinator;
12. Sustainability Coordinator.
Non-Voting Committee Advisors:
1. Traffic Engineer;
2. Representative from Administrative Services/Parking Services Manager;
3. Housing and Grants Administrator;
4. Representative from the Parks and Recreation Department;
5. Representative from the Police Department;
6. Certified arborist from the Public Works Agency;
7. Representative from the Health Department; and
8. An architect or urban designer who is employed in Evanston or is a resident of
Evanston and appointed by the Mayor with the advice and consent of the City
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41-O-23
Council. Said mayoral appointment shall be for a term of no longer than two (2)
years.
(B) Officers.
1. The officers of the Committee shall consist of the Chair, Vice-Chair and
Secretary.
2. The Director of Community Development shall preside as the Chair of the
Committee.
3. The Planning and Zoning Manager shall serve as the Vice-Chair of the
Committee.
4. Staff from the Planning and Zoning Division shall serve as the Secretary of the
Committee.
5. The Chair, or his/her designee, shall supervise the Committee and shall
preside at all Committee meetings.
6. The Vice-Chair, in the absence of the Chair, shall perform all duties and
exercise all powers of the Chair.
7. The Secretary shall:
a. Be custodian of the active files of the Committee and keep all of the
records.
b. Conduct the correspondence of the Committee.
c. Promptly prepare and distribute a meeting agenda in consultation with the
Chair. The rules shall be reviewed regularly and monitored to ensure
consistency with the policies and priorities of the City Council.
d. Record the names and addresses of all persons appearing before the
Committee.
e. Keep records of the Committee's official actions and prepare meetings.
f. Record each member's vote for every question, whether or not each
member was present for the vote, and if a member abstained from voting
for a particular question.
g. Perform such additional duties as may be requested by the Chair or
Committee.
(C) Voting. Voting privileges are extended to voting members listed under Section
14-4-1-1(A). Advisory members shall abstain from voting.
(D) Objective. Such a review will bring together staff from various departments to meet
with developers to help resolve any site or appearance problems and more directly
communicate the City's requirements. By identifying the applicable codes and
ordinances through this process, costly delays from oversights or incomplete
applications may be avoided. In such joint meetings, there is opportunity for
exchange between all affected parties which should improve communications and
also provide the developer with professional expertise in site and building design.
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41-O-23
The resulting design should also promote efficiency and economy in providing any
necessary City services. Beyond the specific improvements to the site itself, design
and project review should help reduce adverse impact, promote harmony of
development with its surroundings and maintain property values.
4-14-2. DEVELOPMENTS REQUIRING DESIGN AND PROJECT REVIEW
APPROVAL PRIOR TO ISSUANCE OF BUILDING PERMIT.
(A) The following are developments requiring Design and Project Review approval prior
to issuance of building permits for the development:
1. Construction of a new building or structure, or modifications to the exterior of
an existing structure (including additions) for any land use requiring a building
permit.
2. Developments requiring a zoning variation.
3. Developments requiring a zoning ordinance text or map amendment.
4. All planned developments.
5. All municipal or other public developments.
6. Any proposed developments for which parking is to be located off-site.
7. All development proposals for which public and/or quasi-public financial
assistance has been requested.
8. Emergency phone structures, as defined in City Code Section 6-18-3.
9. Small cell height waiver requests, as required in City Code Subsection
7-16-3(C)(9).
10. Any other use or development as determined by the Director of Community
Development.
(B) Exceptions. No design and project review shall be required for the following uses:
1. Permitted single-family and two-family residential.
2. Permitted temporary uses.
4-14-3. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW REQUIRED.
For the types of developments defined in Section 4-14-2(A), a site plan, prepared in
accordance with the provisions of this Section, shall be required for a concept,
preliminary, or final design project review conference. Additional submittal materials may
be required as determined by the Director of Community Development.
(A) Concept Design and Project Review.
1. Concept Design and Project Review is optional and intended for large and/
or complex construction projects in which applicants seek input from City
staff during the initial design stage. Concept design and project review is
for projects that have not yet applied for zoning review or a building permit
for said project.
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41-O-23
2. The Design and Project Review Committee does not provide a vote or
official recommendation at concept review.
3. Concept review is scheduled directly through the Zoning Office upon
request of the applicant.
(B) Preliminary Design and Project Review.
1. A preliminary design and project review conference is required. The
purpose of the preliminary design and project review is to assist the
applicant in bringing the site and building plans into conformity with
applicable regulations and seek input from City staff at the stage of
development when designs are flexible and adjustments are possible.
Preliminary review may occur only upon the completion of a zoning
analysis by City staff.
2. The Design and Project Review Committee provides an official vote or
recommendation at preliminary reviews.
3. Preliminary review occurs in conjunction with final review unless otherwise
specified by the applicant through the Zoning Office.
(C) Final Design and Project Review.
1. A final design and project review conference is required. The purpose of
the final design and project review is to verify that the final site plan
complies with all applicable regulations and meets the design goals of the
City. Final review may occur only upon the completion of a zoning analysis
by City staff that is in conjunction with a building permit application.
2. The design and project review committee provides an official vote or
recommendation at reviews.
3. Final design and project review is required prior to the issuance of a
building permit.
(D) Committee Action Recorded and Transmitted. Official recommendation to City
boards and/or Commissions of the design and project review shall be recorded
and transmitted to the City Council.
4-14-4. SUBMISSION REQUIREMENTS AND PROCEDURES.
(A) Submission Requirements and Procedures. The following documents are required
for proper submission (Note: Director of Community Development or his/her
designee may require digital documentation):
1. Preliminary Design and Project Review: Three (3) copies of a preliminary site
plan, current plat of survey which accurately reflects the premises at the time of
submission, and preliminary elevation drawings.
2. Final Design and Project Review: A zoning analysis of the proposed
development is required prior to final design and project review. Four (4) copies
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41-O-23
of the following exhibits shall be submitted and include a final site and building
plan containing the following:
a. Existing and proposed development on the site and adjacent sites.
b. Elevation drawings of all proposed buildings. A color rendering of the
primary facade may also be required.
c. Actual building material samples and manufacturer's product information
representing accurate color, texture, pattern, finish and range of variations
of all exterior building materials proposed.
d. Parking plans and access drives including dimensions, stall markings,
required screening, landscaping and surfacing.
e. Lighting plan identifying the location, height and type of all site, sign and
exterior building illumination proposed.
f. Landscape development plan including plant names, quantities, locations
and sizes of major plant masses, and locations of all existing trees with a
trunk diameter in excess of four (4) inches.
g. Signage plan identifying the location, height, type, size, color and
proposed message of all exterior signage proposed, consistent with all
other signage regulations.
h. Sidewalks and any other elements of pedestrian circulation.
i. Major accessory elements including, but not limited to, signage, outdoor
furniture, bike racks, outdoor art, etc.
j. Any proposed improvements on the public right-of-way which the
developer may be required to make as part of the site improvements, such
as parkway trees, public sidewalks, adjacent alley surfacing, driveway
removal and curb and gutter replacement.
k. A current plat of survey which accurately reflects the premises at the time
of submission.
l. A completed zoning analysis on the proposed project.
m. Other materials and data which may be required of the applicant for an
adequate plan review (such as, but not limited to: traffic studies, a
sustainability plan, preliminary engineering and drainage/storm water
control plans, preliminary utility locations, floor plans, etc.).
(B) Review Conference. The developer or his/her representative shall be present at the
final design and project review conference to explain the project and to answer any
questions thereon.
4-14-5. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW APPROVAL.
(A) The Director of Community Development, or his/her designee, shall schedule and
conduct the preliminary or final Design and Project Review conference. At the
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41-O-23
preliminary or final Design and Project Review conference, the Director of
Community Development or his/her designee will either:
1. Approve the site and building plan;
2. On the basis of written findings as to how the proposed development does not
meet the evaluation criteria set forth below, approve the site and building plan
subject to specific modifications; or
3. On the basis of such written findings as to how the proposed development
does not meet the evaluation criteria, decline to approve the site plan.
(B) At the conclusion of the review, the Director of Community Development or his/her
designee shall return to the applicant one (1) copy of the submitted plans
permanently marked to indicate one (1) of the following options: approval, approval
subject to further specified approvals, lack of approval, or approval subject to
modifications.
4-14-6. EVALUATION CRITERIA.
The goals and objectives of the comprehensive general plan or other applicable
Evanston planning and design documents shall be utilized in the review of proposed site
and building plans. In addition, the following criteria shall also be used to determine
whether a proposed site and building plan fulfills the objectives of this Chapter.
(A) Building and Structure Location. The arrangement of the structures on the site shall
allow for the effective use of the proposed development. Furthermore, such
arrangement shall be compatible with development on adjacent properties. Also,
the arrangement of structures on the site shall be evaluated for their potential
impact on the ability to deliver Municipal services, such as access for emergency
equipment.
(B) Building Design and Appearance. The appearance of buildings shall be designed to
respect the attributes of adjacent and surrounding development to reduce any
adverse impacts caused by differing architectural styles, while maintaining and
promoting the City's diverse architectural fabric. Architectural style, massing, scale,
proportion, window fenestration, rhythm of design elements, color palette and
building materials shall be considered in determining compliance with this objective.
(C) Landscaping. Landscape design shall create a logical transition to adjoining
development, screen incompatible uses, and minimize the visual impact of parking
lots on adjacent sites and roadways. Plant materials shall be selected to withstand
Evanston's climate and the microclimate on the property. Plant materials shall be
selected with the advice of City staff.
(D) Graphics and Signage. Signs shall be minimized in number and size, and
integrated with architectural and site landscape features. Placement of signs shall
not unduly obscure or interfere with sight lines to other properties.
(E) Circulation. All circulation systems shall provide adequate and safe access to the
site and be compatible with the public circulation systems to minimize dangerous
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41-O-23
traffic movements. Pedestrian and auto circulation shall be separated. Curb cuts on
the site shall be minimized.
(F) Parking Areas and Lots. Proposed parking areas or lots shall be designed, located,
and screened to minimize adverse visual impact on adjacent properties. Perimeter
parking lot screening/landscaping shall be provided. Interior parking lot landscaping
is also required to break up large areas of parking with plant material. Parking lot
drainage shall not adversely affect surrounding properties.
(G) Open Space. Open space on the site shall create a desirable and functional
environment.
(H) Site Illumination. Site illumination shall be designed, located and installed so as to
minimize adverse impact on adjacent properties. A site lighting plan may be
required by City staff.
(I) Preservation. Preservation of unique architectural resources and development
designs that respect desirable historical architectural resources of surrounding sites
should be provided.
(J) Completeness. The application for design and project review must contain all the
information required in Section 4-14-4 of this Chapter.
(K) Compliance With All Other Applicable Codes. These may include, but are not
limited to, the following:
1. The Evanston zoning ordinance.
2. The adopted building codes.
3. This Code.
4-14-7. AMENDMENTS.
Amendments to an approved site and building plan shall require approval in the
same manner required for the original site plan.
4-14-8. TIME LIMIT ON APPROVAL.
(A) No site and building plan approval shall be valid for a period longer than one (1)
year from the date of approval unless a building permit is issued and construction is
actually begun within that period.
(B) Time extensions may be authorized by the Director of Community Development or
his/her designee provided the applicant demonstrates that there are circumstances,
difficulties or practical hardships which make compliance with the original one (1)
year approval period unreasonable.
4-14-9. APPEALS.
Except for appeals related to sign variation decisions, and Unified Business Center
decisions any final Design and Project Review decision may be appealed to the
Planning and Development Committee for additional consideration, modification,
reversal or affirmation by the Committee upon appeal by the applicant. Such appeal
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shall be filed with the Committee within fifteen (15) business days of the decision by the
Director of Community Development, or his/her designee, and the Committee shall
consider and decide said appeal within thirty (30) business days thereafter.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: The City Clerk is instructed to place an editor’s note in Titles
2, 6 and 7 of the Evanston City Code, that Title 4, Chapter 14 has been deleted and all
references to the Design and Project Review now follow an administrative review
process.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
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Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Melissa Klotz, Zoning Administrator
CC: Elizabeth Williams, Planning Manager; Sarah Flax, Interim Community
Development Director
Subject: Ordinance 20-O-23, Amending Title 6 of the City Code Relating to
Cannabis Consumption Lounges
Date: April 24, 2023
Recommended Action:
The Land Use Commission recommends denial of Ordinance 20 -O-23, a text amendment to
the Zoning Ordinance to establish zoning regulations for cannabis consumption lounges. The
Land Use Commission found the text amendment does not meet the Standards for Appr oval
for amendments, specifically that the proposal is not consistent with the goals, objectives, and
policies of the Comprehensive General Plan, and that the request may have an adverse effect
on the value of adjacent properties.
CARP:
N/A
Council Action:
For Introduction
Summary:
Background
The State of Illinois legalized the sale and consumption of recreational cannabis effective
January 1, 2020. In preparation of that, the City of Evanston established zoning regulations for
cannabis uses via Ordinances 126-O-19, 23-O-20, and 31-O-20. The regulations contemplate
all types of cannabis businesses (dispensary, cultivation center, infuser, processor, craft
grower, and transporter) that are allowed within Illinois except for consumption lounges.
Following a referral from Councilmember Reid with support from Councilmember Burns, the
Human Services Committee discussed modifications to the City's Clean Air Act, which is
needed to allow consumption lounges, in addition to a text amendment to the Z oning
Ordinance. The Clean Air Act modification is proposed in Ordinance 21 -O-23, which is under
P4.Page 264 of 305
separate consideration from this zoning text amendment (Ordinance 20 -O-23). See Legislative
History for additional details including meeting packets and minutes.
Proposal
Cannabis consumption lounges, or any type of smoking lounges, are not currently allowed
within Evanston. Consumption lounges are indoor smoking facilities that are exempt from the
typical Smoke-Free Illinois Act standards and allow indoor smo king, but are required to locate
within a stand-alone building, have limitations on door and window openings so that smoke
does not emanate from a location, and require extensive HVAC ventilation to circulate clean
air indoors and limit nuisance odors outd oors. Consumption lounges may serve tobacco,
hookah, cigars, etc. (not just cannabis), and are not currently allowed within Evanston. The
state allows consumption lounges (including cannabis use) at Retail Tobacco Stores (smoke
shops), which are not a listed eligible zoning use in Evanston.
The CDC notes cannabis delivers tetrahydrocannabinol (THC) and other cannabinoids to the
body. Cannabis smoke delivers many of the same substances researchers have found in
tobacco smoke, which is harmful to the lungs and cardiovascular system. The American Lung
Association states “no one should be exposed to secondhand marijuana smoke” and the CDC
advises secondhand marijuana smoke contains many of the same toxic and cancer -causing
chemicals found in tobacco smoke, even in higher amounts in some of the chemicals. The
Chair of the Evanston Health Advisory Council strongly opposes cannabis consumption
lounges in Evanston due to the associated negative health effects. Consumption lounges may
be contrary to the overall goals and objectives of the City’s Clean Air Ordinance and the
EPLAN’s overall intent to advance health throughout the community.
While consumption lounges are not beneficial to physical health, they may provide other
benefits including the following:
• Providing a legal location to smoke cannabis products or other smoking products for
individuals who reside in non-smoking buildings (including many multifamily apartment
buildings and Northwestern University dorms).
• Providing a legal location to smoke cannabis products or other smoking products that is
not within the vicinity of others who do not want/should not receive secondhand smoke
(ie. minors or other family members).
• Providing additional cannabis-related business opportunities within Evanston.
• Reducing illegal cannabis smoking in outdoor public areas such as parks and alleys.
• Providing additional tax revenue to the City’s Reparations Fund.
• Providing a legal location for cannabis use as an alternative to other substance use such
as alcohol.
Current Regulations
The Zoning Ordinance does not currently allow any indoor smoking use. Other cannabis uses
in Evanston (including dispensaries) are specifically prohibited from indoor smoking, and Retail
Tobacco Stores (smoke shops) are not eligible uses listed in the zoning code.
The Zoning Ordinance currently regulates a myriad of cannabis uses including dispensaries,
cultivation centers, infusers, processors, craft growers, and transporters, but does not list
consumption lounges as an eligible zoning use. Evanston has one dispens ary approved and
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in operation at 1804 Maple Avenue, one transporter special use that was approved but never
operated, and since expired for 1701 Howard Street, and one special use application in process
for a dispensary at 100 Chicago Avenue (tentative for LUC in April or May). Staff is also aware
of interest in locating a dispensary with a consumption lounge at 1633 -1635 Chicago Avenue
but has not received any related applications to date. Section 6-4-11, Special Regulations
Pertaining to Cannabis Related Uses, is summarized in the chart below. Dispensaries, as the
highest-intensity customer-interacting cannabis use, are likely the most similar to consumption
lounges:
Permitted Use Special Use Distance
Requirement
Hours of
Operation
Dispensaries RP, Ds, Cs, B1a,
B2, B3, O1
1,500’ –
dispensary
500’ – schools
10am – 8pm
daily
Cultivation
Centers Is
1,500’ – any
cannabis use
2,500’ – schools,
daycare center,
daycare home,
group daycare
home, part-day
child care
facility, or
residential
zoning district
8am – 8pm daily
Infusers Is
RP, Ds, C,s Ms,
B1a, B2, B3,
WE1, O1
1,500’ – any
cannabis use
500’ – schools
8am – 8pm daily
Processors Is M, WE1
1,500’ – any
cannabis use
500’ – schools
8am – 8pm daily
Craft Growers Is
RP, Ds, Cs, Ms,
B1a, B2, B3, O1,
WE1
1,500’ – any
cannabis use
500’ – schools
8am – 8pm daily
Transporters Is
RP, Ds, Cs, Ms,
B1a, B3, B2,
WE1, O1
1,500’ – any
cannabis use
500’ – schools
8am – 8pm daily
Schools = public or private elementary, middle, or high school
Distance Requirement = property line to property line
Of note, the B1 District is not an eligible location for a dispensary specifically due to B1 proximity
to the Northwestern University campus. Additional regulations include allowing the co-location
of cannabis uses at one site (Section 6 -4-11-9) and prohibition of on-site consumption of
cannabis at any Evanston business (cannabis related business or not) (Section 6 -4-11-10).
Since consumption lounges include indoor smoking, regulations within Title 3, Business
Regulations, for related uses such as cigarettes, tobacco, and liquid nicotine products, may be
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used to establish appropriate consumption lounge regulations. Section 3-14-5, Location
Restrictions, includes a 150 foot distance requirement for the sale, offer, give away, or delivery
of cigarettes, tobacco and liquid nicotine products to any public or private elementary, middle,
or high school (except for the Park School and Rice Children’s Center, and private educational
institutions located in any downtown zoning districts).
Wh State of Illinois regulates most ile related uses and issues licenses the cannabis
accordingly, there are no state regulations specific to cannabis consumption lounges beyond
the Smoke Free Illinois Act that currently requires cannabis consumption lounges to co-locate
within cannabis dispensaries or locate within Retail Tobacco Stores. Retail Tobacco Stores are
defined by the state as retail establishments that derive more than 80% of gross revenue from
the sale of tobacco, plants, herbs, cigars, cigarettes, pipes, and other smoking devices for
burning tobacco and related smoking accessories.
Proposed Regulations
A proposed text amendment to establish zoning regulations for indoor smoking lounges should
be considered with a lens similar to the policies/regulations established for existing cannabis
use regulations such as dispensaries. One option is to establish zoning regulations that define
and allow the use as an eligible accessory use, while also requiring special use approval, which
is similar to how drive-through facilities are regulated by zoning:
Section 6-18, Definitions:
Consumption Lounge – A stand-alone building that is occupied for the use of indoor
consumption of smoke, including but not limited to tobacco, pipe, hookah, and/or cannabis
smoke or vapor, in compliance with the Illinois Clean Air Act and Smoke Free Illinois Act, as
amended from time to time. A Consumption Lounge shall only be permitted as an accessory
use in conjunction with another listed permitted or special use.
As proposed, the definition allows for Consumption Lounges for cannabis and non-cannabis
products, but only in conjunction with another zoning use (and with special use approval per
additional regulations). The only use currently listed in the Zoning Ordinance that th e State
allows consumption at is a Cannabis Dispensary. If the Zoning Ordinance is ever updated to
include Retail Tobacco Stores (smoke shops), of which the State also allows consumption at
(cannabis and tobacco), then a Consumption Lounge would become an eligible special use to
a Retail Tobacco Store.
Chapters 6-9 through 6-15 (Special Use sections of each Chapter):
Establish Consumption Lounge as an eligible Special Use in the RP, Ds, Cs, B1a, B2, B3, O1
Districts (same Special Use districts as Cannabis Dispensaries – see attached) while also
including language similar to how Drive-Through Facilities are regulated stating “accessory or
principal use” in each eligible special use list. Although listed as an eligible special use that is
accessory or principal, the zoning definition further limits the use to be in conjunction with
Cannabis Dispensaries only.
Section 6-4-11, Special Regulations Pertaining to Cannabis Related Uses:
Distance Requirement – A distance requirement may not be needed since the use must be
attached to a Cannabis Dispensary, which already requires a distance buffer from other
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dispensaries and schools. However, if a distance requirement is necessary or a distance
requirement that includes daycares and residential districts is needed, one could be
established that is similar to the existing 150 foot distance requirement for the sale, offer, give
away, or delivery of cigarettes, tobacco and liquid nicotine produ cts to any public or private
elementary, middle, or high school (except for the Park School and Rice Children’s Center, and
private educational institutions located in any downtown zoning districts). In a quasi -urban
environment such as Evanston, a minimal distance requirement may be appropriate for the use
(in conjunction with the existing Cannabis Dispensary distance requirement) when also
considering all smoking occurs indoors and is filtered with extensive HVAC so that the smoke
or aroma is not obvious from the outdoors (as required by the Smoke Free Illinois Act).
Operations Agreement:
It is beneficial to require an operations agreement that the applicant must adhere to that
addresses concerns such as security, odor mitigation, customer flow/reservati ons, customer
safety protocols, safe driver requirements, staff training, etc. Changes to an operations
agreement that are not consistent with existing special use approval would require an
amendment including a new public hearing with the Land Use Commiss ion and a final
determination by the City Council.
Hours of Operation:
8am – 10pm (of note, all other cannabis uses as listed in the Evanston Zoning Ordinance must
close by 8pm. Other communities that allow consumption lounges typically feature hours of
operation until 10pm). 10pm is earlier than most restaurant on-premises liquor licenses allow.
Section 6-4-11-10, On-site Consumption of Cannabis, should be modified in order to allow the
new use and replaced with:
On-site consumption of cannabis shall be prohibited at any business establishment or cannabis
related business within the City, including at any cannabis related business, except for the legal
on-site use at an approved Consumption Lounge in conformance with Section 6-4-11-10.
Draft Ordinance 20-O-23 proposes the following zoning regulations for consumption lounges
that are similar to requirements for other cannabis uses (in addition to the above definition and
modification to 6-4-11-10 previously noted):
A. Special Use in RP, D1, D2, D3, D4, C1a, C1, C2, B1a, B2, B3, and O1 Zoning Districts as
well as the oCSC Zoning Overlay District.
B. Any consumption lounge shall not be located within one thousand five hundred (1,500) feet
of another consumption lounge or five hundred (150) feet of a pre-existing public or private
educational institution that is an elementary, middle, or high school.
C. The distance requirement shall be measured from the nearest property lines of each
property the cannabis use and educational use is located on.
D. Consumption lounges shall only be permitted to operate between the hours of 8:00 a.m.
and 10:00 p.m. seven (7) days out of the week.
E. Following special use approval, any consumption lounge shall not open for business until
an Operating Agreement is approved by the City Manager or his/her/their designee.
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Other Communities
While not yet a commonly business type, some communities in Illinois currently regulate and
allow consumption lounges and/or cannabis consumption lounges in the following ways:
Mundelein: Located 28 miles northwest of Evanston and as the closest municipality to legalize
cannabis consumption lounges. RISE Mundelein Lounge opened on April 20, 2022 and is
currently in operation as both a dispensary and consumption lounge. Dispensaries are a
permitted use in the M1, M-MU, C2, and C4 districts. Mundelein does not list consumption
lounges as an eligible zoning use, and instead allows on -site consumption as an accessory
use to a dispensary. The business license requirements (not zoning requirements) for
Mundelein limit the municipality to one dispensary license (and also limit operations to 6am -
10pm). As the one licensed dispensary, Rise Mundelein Lounge req uested on-site
consumption (See RISE Expansion-On Site Premises Cannabis Consumption towards the
bottom of the webpage) and was granted approval by the Village Board in September 2021.
Conditions imposed by the Village Board include:
1. The total consumption lounge footprint shall not exceed 1,200 square feet without
permission from the Village Board.
2. Alcohol is not permitted.
3. Cannabis products consumed in the consumption lounge must be purchased at the
RISE Mundelein dispensary.
4. RISE will identify designated drivers from each group and request that they stop
consumption 30 minutes prior to the end of their reservation.
5. Consumption of edible cannabis products shall be prohibited within the on -premises
consumption lounge.
6. RISE Mundelein must submit and adhere to a detailed operations plan to be kept on file
at the Village Hall. Changes to the operations plan must be requested in w riting and
approved by the Zoning Administrator. The plan must address the following:
• Hours of operation
• Security
• Odor mitigation
• Customer flow
• Reservation time limitations
• Customer safety protocols
• Customer communication protocol regarding impaired driving, over consumption,
and ride share options
• Lounge staff training protocol
• Current lounge facility square footage (however expansions that cause the facility
to exceed 1,200 square feet in area must be approved by the Village Board of
Trustees).
DeKalb: Located approximately 75 miles west of Evanston off of I -88 and home to Northern
Illinois University, which as a state university features a smoke-free campus, DeKalb allows
consumption lounges. When regulations were adopted in 2021 for a variety of cannabis
uses (dispensaries, transporters, craft growers, etc.), cannabis consumption lounges were
not added as a zoning use. Instead, existing zoning regulations for Retail Tobacco Stores
that allow indoor smoking were clarified to include indoor cannabis smoking. Zoning
regulations for Retail Tobacco Stores include special use approval required in the CBD,
LC, GC, ORI, LI, and HI Districts (commercial and industrial districts), a 200 foot distance
requirement from residentially zoned property or property occupied by a public or private
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K-12 school, and a 200 foot distance requirement from any other Retail Tobacco Store.
These regulations are currently being revised to include additional eligible zoning districts,
add daycares and post-secondary schools to the distance requirement, and add in a stand-
alone building requirement for establishments with indoor smoking. DeKalb currently has
at least one Retail Tobacco Store with indoor smoking including cannabis, the Aroma
Hookah Bar.
Carbondale: Located at the southern end of the state and home to the University of Illinois,
which as a state university features a smoke-free campus, Carbondale allows cannabis
consumption cowhen lounges -one. to or adjacent a within locating dispensary
Dispensaries are permitted uses in the SB, BPR, and BPL (business) districts. Additional
consumption lounge regulations that apply via the business license (not zoning) include:
• A cannabis consumption lounge may operate during the hours that the associated
dispensary is permitted to operate and up to two (2) hours after the dispensary closes.
• A licensed cannabis consumption lounge shall not permit or allow a person under the
age of twenty-one (21) to enter or remain within the cannabis lounge.
• A licensed cannabis consumption lounge shall maintain such ventilation and odor
control so as to not create a public nuisance.
• A licensed cannabis consumption lounge shall provide sufficient security so as to
prevent the cannabis lounge from becoming a public nuisance.
• A licensed cannabis consumption lounge shall provide local law enforcement with
access to recorded security camera footage upon request and shall maintain such video
recordings for a minimum period of ninety (90) days.
• A licensed cannabis consumption lounge shall not permit unsealed cannabis to leave
the cannabis lounge, except as approved by the Illinois Cannabis Regulation and Tax
Act as amended.
• No licensee shall permit any person to enter or remain upon the licensed premise with
any product containing alcohol, except as approved by the Illinois Cannabis Regulation
and Tax Act as amended.
Carbondale currently has one dispensary, Consume Cannabis, who does not have an
associated consumption lounge in operation. In response to a lack of viable consumption
lounge locations in Carbondale, some smaller surrounding communities have legalized
cannabis consumption lounges including Sesser (35 miles from Carbondale) and Harrisburg
(40 miles from Carbondale).
Standards for Approval
Standards for Amendments (Section 6-3-4-5) must be considered in order to modify the Zoning
Ordinance via a text amendment. Of the four Standards for Amendments (listed below), the
Land Use Commission unanimously found Standards A and C were not met and th erefore
recommended denial of the proposal.
A. Whether the proposed amendment is consistent with the goals, objectives, and policies
of the Comprehensive General Plan, as adopted and amended from time to time by the
City Council.
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B. Whether the proposed amendment is compatible with the overall character of existing
development in the immediate vicinity of the subject property.
C. Whether the proposed amendment will have an adverse effect on the value of adjacent
properties.
D. The adequacy of public facilities and services.
Legislative History:
Following a referral from Councilmember Reid, the Human Services Committee discussed
modifications that would be needed to the City's Clean Air Act in order to allow cannabis
consumption lounges on January 3, 2023, and February 6, 2023.
Human Services Committee Packet- January 3, 2023
Human Services Committee Minutes - January 3, 2023
Human Services Committee Packet - February 6, 2023
Human Services Committee Minutes Draft - February 6, 2023
March 22, 2023, LUC - The Land Use Commission discussed the proposal presented by staff
and unanimously determined the proposed text amendment does not meet the Standards for
Approval for amendments, specifically that the proposal is not consistent with the goals,
objectives, and policies of the Comprehensive General Plan, and that the request may have
an adverse effect on the value of adjacent properties.
Land Use Commission Packet - March 22, 2023
Attachments:
Ordinance 20-O-23 Establishing Regulations for Cannabis Consumption Lounges
Land Use Commission Meeting Minutes - March 22, 2023
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4/12/2023
20-O-23
AN ORDINANCE
Amending Title 6 of the City Code Relating to Cannabis Consumption
Lounges
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970,
states that the “powers and functions of home rule units shall be construed liberally,”
was written “with the intention that home rule unit be given the broadest powers
possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and,
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and,
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and
WHEREAS, the Evanston Land Use Commission (“LUC”), in its capacity
as a recommending body to the Evanston City Council on policy and amendments to
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20-O-23
~2~
the Zoning Ordinance as the relate to the present and future development or
redevelopment of land as identified in the Comprehensive General Plan, pursuant to
Section 2-19-4 of the Evanston City Code of 2012, finds the below changes to the
Zoning Ordinance are in conflict with the goals and objectives of the Comprehensive
Plan; and
WHEREAS, the LUC has adopted Rules of Procedure in which they may
request Community Development Department staff to assist in carrying out their duties
as outlined in Section 2-19-4 of the Evanston City Code of 2012 and staff prepared draft
Code Amendments for the consideration of the LUC to this effect; and
WHEREAS, following due and proper publication of notice in Pioneer
North not less than fifteen (15) nor more than thirty (30) days prior thereto, the Evanston
Land Use Commission (“LUC”) conducted a public hearing on March 22, 2023,
regarding case no. 23PLND-0015 to consider the proposed Code Amendments at which
evidence, testimony, and exhibits related to the Code Amendments were presented,
and at which interested parties were provided the opportunity to provide public
comment; and
WHEREAS, after having considered the evidence presented, including the
exhibits and materials submitted, and public testimony provided, the LUC found that:
A. The proposed Code Amendments are not consistent with the goals,
objectives, and policies of the Comprehensive General Plan, as adopted
and amended from time to time by the City Council.
B. The proposed Code Amendments are compatible with the overall
character of existing development in the immediate vicinity of the subject
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20-O-23
~3~
property.
C. The proposed Code Amendments may have an adverse effect on the
value of adjacent properties.
D. The proposed Code Amendments feature adequacy of public facilities and
services.
WHEREAS, after making its findings as set forth herein, the LUC
recommended denial of the proposed Code Amendments pursuant to Sections 6 -3-4-5
and 6-3-4-6 of the Zoning Ordinance by a vote of 0 “yes” votes and 8 “no” votes with 1
absent, to the Planning and Development Committee (“P & D Committee”) of the City
Council denial thereof; and
WHEREAS, on April 24, 2023, the P & D Committee held a meeting in
compliance with the Illinois Open Meetings Act, received input from the public, carefully
considered the findings and recommendation for denial by the LUC in case no.
23PLND-0015 as outlined herein, and recommended approval of the Code
Amendments by City Council; and
WHEREAS, at its meetings on April 24, 2023, and May 8, 2023, held in
compliance with the Open Meetings Act, the City Council considered the
aforementioned findings of fact related to the proposed Code Amendments, as
recommended by the LUC and the P & D Committee and amended and outlined herein;
and
WHEREAS, the City Council finds that it is in the best interest of the City
of Evanston to codify these changes.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
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20-O-23
~4~
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Council has considered the findings and
recommendations of the LUC and the P & D Committee with regard to the proposed
Code Amendments as outlined herein and the foregoing recitals are hereby found and
adopted as fact with regard to the proposed Code Amendments.
SECTION 2: City Code Subsection 6-18-3, “Definitions”, of the Zoning
Ordinance, Title 6 of the Evanston City Code, as amende d, is hereby further amended
to include the following:
CONSUMPTION
LOUNGE.
A stand-alone building that is occupied for the use of
indoor consumption of smoke, including but not limited to
tobacco, pipe, hookah, and/or cannabis smoke or vapor,
in compliance with the Illinois Clean Air Act and Smoke
Free Illinois Act, as amended from time to time. A
Consumption Lounge shall only be permitted as an
accessory use in conjunction with another listed
permitted or special use.
SECTION 3: City Code Subsection 6-4-11, “Special Regulations
Pertaining to Cannabis Related Uses” of the Zoning Ordinance, Title 6 of the City Code,
as amended, is hereby further amended to include the following:
6-4-11-10. On-site Consumption of CannabisConsumption Lounge
On-site consumption of cannabis shall be prohibited at any business
establishment or cannabis related business within the City, including at any
Cannabis Related Business. except for the legal on-site use at an approved
consumption lounge in conformance with Section 6-4-11-10.
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~5~
(A) Special Uses: The approval for consumption lounge businesses shall only
be allowed as a Special Use in RP, D1, D2, D3, D4, C1a, C1, C2, B1a, B2,
B3, and O1 Zoning Districts. Consumption Lounges shall be prohibited in all
R, B1, M, T, U, I, WE1 and OS zoning districts as well as within any dwelling
unit or rooming unit.
(B) Distance Requirement: Any consumption lounge shall not be located
within one thousand five hundred (1,500) feet of another consumption lounge
or five hundred (150) feet of a pre-existing public or private educational
institution that is an elementary, middle, or high school, as measured from lot
line to lot line.
(C) Distance Requirement Measurement: The distance requirement shall be
measured from the nearest property lines of each property the cannabis use
and educational use is located on.
(D) Hours of Operation: consumption lounges shall only be permitted to
operate between the hours of 8:00 a.m. and 10:00 p.m. seven (7) days out of
the week.
(E) Operations Agreement: Following special use approval, any consumption
lounge shall not open for business until an Oper ating Agreement is approved
by the City Manager or his/her/their designee.
SECTION 4: City Code Subsection 6-9-3-3, “Special Uses”, of the Zoning
Ordinance, Title 6 of the City Code, as amended, is hereby further amended to include
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~6~
the following:
6-9-3-3. - SPECIAL USES.
The following uses may be allowed in the B2 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 5: City Code Subsection 6-9-4-3, “Special Uses”, of the Zoning
Ordinance, Title 6 of the City Code, as amended, is hereby further amended to include
the following:
6-9-4-3. - SPECIAL USES.
The following uses may be allowed in the B3 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 6: City Code Subsection 6-9-5-3, “Special Uses”, of the Zoning
Ordinance, Title 6 of the City Code, as amended, is hereby further amended to include
the following:
6-9-5-3. - SPECIAL USES.
The following uses may be allowed in the B1a district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 7: City Code Subsection 6-10-2-3, “Special Uses”, of the Zoning
Ordinance, Title 6 of the City Code, as amended, is hereby further amended to include
the following:
6-10-2-3. - SPECIAL USES.
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~7~
The following uses may be allowed in the C1 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 8: City Code Subsection 6-10-3-3, “Special Uses”, of the Zoning
Ordinance, Title 6 of the City Code, as amended, is hereby further amended to include
the following:
6-10-3-3. - SPECIAL USES.
The following uses may be allowed in the C1a district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 9: City Code Subsection 6-10-4-3, “Special Uses”, of the Zoning
Ordinance, Title 6 of the City Code, as amended, is hereby further amended to include
the following:
6-10-4-3. - SPECIAL USES.
The following uses may be allowed in the C2 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 10: City Code Subsection 6-11-2-3, “Special Uses”, of the
Zoning Ordinance, Title 6 of the City Code, as amended, is hereby further amended to
include the following:
6-11-2-3. - SPECIAL USES.
The following uses may be allowed in the D1 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
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~8~
Consumption Lounge (accessory or principal)
SECTION 11: City Code Subsection 6-11-3-4, “Special Uses”, of the
Zoning Ordinance, Title 6 of the City Code, as amended, is hereby further amended to
include the following:
6-11-3-4. - SPECIAL USES.
The following uses may be allowed in the D2 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 12: City Code Subsection 6-11-4-3, “Special Uses”, of the
Zoning Ordinance, Title 6 of the City Code, as amended, is hereby further amended to
include the following:
6-11-4-3. - SPECIAL USES.
The following uses may be allowed in the D3 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 13: City Code Subsection 6-11-5-3, “Special Uses”, of the
Zoning Ordinance, Title 6 of the City Code, as amended, is hereby further amended to
include the following:
6-11-5-3. - SPECIAL USES.
The following uses may be allowed in the D4 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 14: City Code Subsection 6-12-2-3, “Special Uses”, of the
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~9~
Zoning Ordinance, Title 6 of the City Code, as amended, is hereby further amended to
include the following:
6-12-2-3. - SPECIAL USES.
The following uses may be allowed in the RP district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 15: City Code Subsection 6-15-2-3, “Special Uses”, of the
Zoning Ordinance, Title 6 of the City Code, as amended, is hereby further amended to
include the following:
6-15-2-3. - SPECIAL USES.
The following uses may be allowed in the O1 district, subject to the provisions set forth
in Section 6-3-5, “Special Uses,” of this Title:
Consumption Lounge (accessory or principal)
SECTION 16: City Code Subsection 6-15-14-7, “Active Ground Floor
Uses”, of the City Code, as amended, is hereby further amended to include the
following:
6-15-14-7. - ACTIVE GROUND FLOOR USES.
In Subareas 3, 4, 5, 6, and 7, active uses shall occupy the ground floor level along the
primary street frontage. “Active uses” are hereby defined in the table below along with
the matter in which they are allowed in each subarea as either permitted use (“P”) or
administrative review uses (“A”) or special use (“S”). In Subareas 3, 4, 5, 6 and 7,
active uses shall occupy the ground floor level along the primary street frontage.
“Active uses” are hereby defined in the table below along with the matter in which they
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~10~
are allowed in each subarea as either permitted use (“P”) or ad ministrative review use
(“A”) or special use (“S”).
Allowed in:
Uses: B1A (Subareas
4, 5 and 6)
O1 (Subarea 3) C2 (Subarea 7)
Consumption
Lounge (accessory
or principal)
S S S
SECTION 17: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 18: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 19: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 20: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023 Approved:
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~11~
Adopted: ___________________, 2023
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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APPROVED
Page 1 of 7
March 22, 2023 Land Use Commission Meeting
MEETING MINUTES
LAND USE COMMISSION
Wednesday, March 22, 2023
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: Myrna Arevalo, George Halik, Brian Johnson, Jeanne Lindwall, Kiril
Mirintchev, Max Puchtel, Kristine Westerberg, and Matt Rodgers
Members Absent: John Hewko
Staff Present: Neighborhood and Land Use Planner Meagan Jones, Assistant City
Attorney Brian George, Planner Katie Ashbaugh, and Planning
Manager Liz Williams
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:03 PM. A roll call was then done and a quorum
was determined to be present.
Approval of March 8, 2023 Meeting Minutes
Commissioner Lindwall made a motion to approve the Land Use Commission meeting
minutes from March 8, 2023. Seconded by Commissioner Westerberg. A voice vote
was taken, and the motion passed 8-0.
New Business
A. Public Hearing: Major Variations | 2117 Dewey Avenue | 23ZMJV -0014
Andrew J. Spatz, property owner, requests Major Variations to construct a 2 -unit,
two-story live-work building with a 0’ front yard setback where 10’ is required
(Section 6-13-4-6-A) and a 3’ north interior side yard setback where 5’ is required
(Section 6-13-4-6-C) in the MXE Mixed Use Employment District. The Land Use
Commission is the determining body for this case in accordance with Section 6 -3-
8-10 of the Evanston Zoning Code and Ordinance 92-O-21
Mr. Spatz and Mr. Berry presented his proposal for a new two unit building to be used
as a live workspace and reviewed the 3-D model and requested variations.
Commissioner Questions
Commissioner Halik inquired inquired about the windows on the north elevation met the
light and vent requirements as they are close to the north property line. Mr. Spatz
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APPROVED
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March 22, 2023 Land Use Commission Meeting
described two windows on the second floor located above the adjacent building roof
which will provide light. Mr. Berry noted the glazed windows that face the courtyard
space.
Commissioner Lindwall asked the applicant to speak to the four foot projection that
extends beyond the sidewalk. Mr. Spatz responded that the intent is to integrate the
building with the design and projection of the existing Stamp Factory. The projection is
a bump out with some glass and not a living space, and the projection is allowed by
code. Ms. Klotz stated that it does fall into the right-of way however, it is governed by
the building code and will go through a commercial plan reviewer for building code
compliance.
Commissioner Westerberg asked if they could bring the projection into the five -foot
setback. Mr. Spatz reviewed the surrounding zero lot line setbacks. Mr. Berry said they
wanted to add parking at the rear which results in pushing the building towards the
street. Commissioner Lindwall asked if there were other solutions to not have the
projection and a general discussion of the challenges of parking in the neighborhood
followed.
Chair Rodgers asked about the front yard setback. Ms. Klotz responded that it is ten
feet for the MXE District and front yards are not averaged in this district.
Chair Rodgers asked what the plan for securing the courtyard was. Mr. Berry
responded that it is a six-foot-high wall with an exterior entrance to a patio space.
Public Comment
Chair Rodgers called for public comment. There was none.
Deliberations
Commissioners Halik and Mirintchev noted the alignment with existing distinctive
architecture should be consistent. Similarly, Commissioner Puchtel stated that the
applicant’s variation request is asking to be consistent with the block.
Commissioner Westerberg supports the projection within the lot line.
The Chair reviewed the seven Standards for Major Variations (Section 6 -3-8-12.E).
1. The requested variation will not have a substantial adverse impact on the use,
enjoyment or property values of adjoining properties: The proposed building fits
within the existing structures and the proposed use fits within the mixed use area,
so the standard is met.
2. The requested variation is in keeping with the intent of the zoning ordinance: The
intent of the zoning ordinance is to rehabilitate properties to make them more
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APPROVED
Page 3 of 7
March 22, 2023 Land Use Commission Meeting
useful overtime. Making this property into two live workspaces aligns with the
neighborhood and the standard is met.
3. The alleged hardship or practical difficulty is peculiar to the property: Moving the
building back would look odd due to the adjacent property so it is peculiar to the
property and the standard is met.
4. The property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience if the strict letter of the regulations were
to be carried out: Parking would be impacted by moving the building and parking
is at a premium in this neighborhood so the standard is met.
5. a. The purpose of the variation is not based exclusively upon a desire to extract
additional income from the property, or
b. While the grant of a variation will result in additional income to the applicant
and while the applicant for the variation may not have demonstrated that the
application is not based exclusively upon a desire to extract additional income
from the property, the Land Use Commission or the City Council, depending on
final jurisdiction under Section 6-3-8-2, has found that public benefits to the
surrounding neighborhood and the City as a whole will be derived from approval
of the variation, that include, but are not limited to, any of the standards of
Section 6-3-6-3 of the Zoning Code: The limited amount of extra square footage
will not meaningfully increase income so the standard is met.
6. The alleged difficulty or hardship has not been created by any person having an
interest in the property: The adjacent building was built in the 1920’s and the
property was acquired later by applicant so the situation is not created by the
applicant meeting the standard.
7. The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council regarding
said variation: The standard is met because it is a minor request considering the
overall project.
Chair Rodgers asked for Commissioner comments on the standards. There were none.
Commissioner Puchtel made a motion to grant the Major Variations at 2117
Dewey Avenue, 23ZMJV-0014, for the zoning relief described in the packet.
Second by Commissioner Arevalo. A roll call vote was taken, and the motion
carried, 8-0.
B. Public Hearing: Zoning Text Amendment | Cannabis Consumption Lounges
| 23 PLND-001
A City-initiated Text Amendment to the Zoning Ordinance, Title 6 of the Municipal
Code, to establish a zoning definition for Cannabis Consumption Lounges
(Section 6-18, Definitions), special regulations for Cannabis Consumption
Lounges (Section 6-4-11, Special Regulations Pertaining to Cannabis Related
Uses), and to establish Cannabis Consumption Lounges as eligible special uses
in certain non-residential zoning districts (Sections 6-9 through 6-15). The Land
Use Commission makes a recommendation to the City Council, the determining
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APPROVED
Page 4 of 7
March 22, 2023 Land Use Commission Meeting
body for this case in accordance with Section 6-3-4-6 of the Evanston Zoning
Code and Ordinance 92-O-21.
Ms. Klotz summarized that this item originated from an aldermanic referral from
Councilmember Burns and has been discussed from the health perspective at the
Human Services Committee. This discussion item is the related zoning text
amendment. No regulations have proceeded to the City Council for final determination.
Cannabis regulations have been instituted within the Zoning Ordinance through text
amendments over the last three years with on-site consumption excluded. The
discussion is whether to add consumption lounges as an eligible use.
Ms. Klotz stated that the few communities that have legalized on -site consumption have
done it in two ways: 1) They can be an accessory to a state licensed dispensary, so
they must be within it or located adjacent to it; 2) Or they must be part of what the state
calls a retail tobacco store. The Evanston Zoning Ordinance does not currently allow
retail tobacco stores so the only current potential option would be through the
dispensaries.
Ms. Klotz said to develop potential regulations, a definition and special regulations
would need to be established and then what districts a lounge could be located in would
need to be specified. Staff recommends that if this is an appropriate request for
Evanston, zoning districts that are similar to the dispensaries be considered. Staff also
suggest that an operations agreement to cover any additional specifics be required.
Further, that it be a special use that is treated as an accessory use to add any additional
regulations and conditions which then would go to the City Council for approval.
Commissioner Questions
Chair Rogers asked if there were any anticipated applications for a consumption lounge.
Ms. Klotz responded that there is an active application now for a cannabis d ispensary
for 100 Chicago Avenue with no consumption lounge. There is also a potential
applicant who would like to open a dispensary with a consumption lounge at 1633
Chicago Avenue but that has not been applied for to date.
Commissioner Halik asked how many dispensaries are in Evanston. Ms. Klotz said just
the one at 1804 Maple Avenue.
Public Comment
Chair Rodgers called for public comment.
Donald Zeigler, 1430 Elmwood Avenue, Chair of the Evanston Health Advisory Council,
advised that it would be unsafe to establish cannabis lounges due to public health
concerns and legal liabilities such as current heating, ventilation and air conditioning
systems alone do not control secondhand smoke exposure and the risk of driving after
using marijuana.
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APPROVED
Page 5 of 7
March 22, 2023 Land Use Commission Meeting
Bruce Doblin, 5017 North Ravenswood, advisor to the Evanston Department of Health
and Human Services, summarized some of the recent studies showing harmful results
from the use of cannabis.
Health and Human Services Director, Ike Ogbo, stated that Evanston was the first
community that increased the age in which you can sell or purchase tobacco as an
example of the job of the public health official and cannabis consumption lounges would
not ensure the public health of the entire community. Commissioner Lindwall asked
about Evanston's five-year health plan specifically related to indoor air quality. Mr.
Ogbo responded that the EPLAN is a local needs assessment where health priorities
are identified and tracked over a five-year period. Advancing health equity, mental
health and climate resiliency are the three topics being tracked. When it comes to
indoor air quality, the City will not be able to make significant impacts on addressing
health equities if indoor cannabis smoking is permitted. The EPLAN is prepared by
staff, reviewed by the Human Services Committee, and then submitted to this state. It
was approved by the state in August of 2022.
Commissioner Lindwall asked since the state requ ires a lounge to be a freestanding
structure, do any of the current or proposed locations qualify as such. Ms. Klotz said
that 1633 Chicago Avenue is considered a free standing building.
The record was then closed.
Deliberations
Chair Rogers polled the members to see if they wanted to discuss the item or wait until
there was an actual application. Commissioners Halik and Puchtel would like to have
the discussion to communicate intention. Commissioner Lindwall agreed to move
forward with discussion of whether a cannabis consumption lounge was appropriate for
Evanston and noted the community tobacco smoking limits. Commissioner Johnson
concurred. Commissioner Mirintchev said he thought it would be better not to have it in
the code.
Commissioner Lindwall summarized her thoughts on the objectives and policies of the
Comprehensive General Plan. In the 1950’s, the focus was on land use and by 1974
the environment became important. Evanston’s 1986 and 2000 plans expanded that
emphasis to include more policies on the environment, historic preservation, arts and
civic design. The state of Illinois adopted guidelines for the contents of a
comprehensive plan including telecommunications and internet connectivity. The next
comprehensive plan for the City should encompass things that create healthy
communities like workforce development, improving quality of life, mobility, climate
action and hazard mitigation. She concluded that the comprehensive plan standards
have not been met regarding the proposed consumption lounges because they are not
consistent with these broad policies.
The Chair reviewed the four Standards for Amendments (Section 6-3-4-5).
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APPROVED
Page 6 of 7
March 22, 2023 Land Use Commission Meeting
1. Whether the proposed amendment is consistent with the goals, objectives and
policies of the Comprehensive General Plan as adopted and amended from time
to time by the City Council: The current Comprehensive General Plan doesn’t
address many modern issues but considering its broader goals, as well as
existing tobacco smoking prohibitions, the proposed amendment does not meet
the standard.
2. Whether the proposed amendment is compatible with the overall character of
existing development in the immediate vicinity of the subject property: The
problem is not the structure but the activity within, so the standard is met.
3. Whether the proposed amendment will have an adverse effect on the value of
adjacent properties: There does not seem to be a decrease in property values
due to the dispensaries. Discussion regarding ventilation from a lounge may
affect adjacent properties so from that viewpoint the standard is not met.
4. The adequacy of public facilities and services: This standard is met because
there are public services.
Commissioner Puchtel made a motion to recommend denial of the proposed
Zoning Text Amendment, 23 PLND-001. Second by Commissioner Arevalo. A roll
call vote was taken, and the motion was approved 8-0.
Communications
Ms. Williams updated the commission that at the March 27, 2023 City Council meeting
staff will be giving a presentation on the request for proposals for the Comprehensive
Plan and Zoning Code update.
Miss Williams also noted that there is a quorum for a Land Use Commission Special
Meeting on April 19, 2023. There is not a meeting on April 5 th and the regular meetings
on April 12th and 26th remain.
Chair Rodgers made a referral to staff to coordinate and prioritize amendments on the
following matters.
1. To establish a unified sign process for the Land Use Commission to be the
determining body and that signage over 50 feet in height be referred to City
Council as of recommendation.
2. Update sign variations and create separate standards that are simpler.
3. Explore radius expansion of the Transit-Oriented Development map to provide
more consistent buffer distances without making changes to parking
requirements.
4. Update continuance language to remove inconsistencies between the ordinance
and rules.
5. Evaluate changing a unique use to unique adaptive use process and make it
available to other areas in the City.
6. Update the wording for curb cuts, Section 6-8-3-11, and related code sections.
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APPROVED
Page 7 of 7
March 22, 2023 Land Use Commission Meeting
7. Establish an accessory structure setback in non-residential districts.
8. Clarify parking setbacks including loading berth setbacks.
9. Establish a mixed-use market as an eligible principal use in all non -residential
districts for mixed use business concepts (ask business districts what would be
helpful or needed).
10. Update the apartment hotel definition to clarify the maximum rental, when its
primary use would change, and list the maximum rental amount allowed.
11. Review how voted and recommended major/minor development can be revived
from the referral committee.
Commissioner Halik inquired about the role of Design and Project Review (DAPR). Ms.
Williams answered that staff has received a referral that DAPR be removed from the city
code and an urban design commission be established. Applicants are still receiving
DAPR comments with no formal staff recommendations.
Adjournment
Commissioner Westerberg motioned to adjourn, Commissioner Lindwall seconded, and
the motion carried, 8-0.
Adjourned 8:32 PM.
The next meeting of the Evanston Land Use Commission will be held on Wednesday,
April 12, 2023, at 7:00 PM, in the James C. Lytle Council Chambers in the Lorraine
H. Morton Civic Center.
Respectfully submitted,
Amy Ahner, AICP, Planning Consultant
Reviewed by,
Katie Ashbaugh, AICP, Planner
Meagan Jones, Neighborhood and Land Use Planner
Page 26 of 26
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Ike Ogbo, Health & Human Services Director
Subject: Ordinance 21-O-23, Amending Portions of the City Code of Evanston,
Title 8, Chapter 18 “Clean Air Act – Smoking” to Allow Cannabis
Smoking Establishments in Evanston.
Date: April 24, 2023
Recommended Action:
Councilmember Reid and the Human Services Committee recommend the adoption of
Ordinance 21-O-23, Amending Portions of the City Code of Evanston, Title 8, Chapter 18,
“Clean Air Act – Smoking.”
Council Action:
For Introduction
Summary:
Health Ordinance 8-18-1, the Clean Air Act, prohibits smoking, including cannabis, in all
settings, with the exception of a few locations. The few exceptions are private clubs, retail
tobacco stores, private residences, and designated hotel/motel sleeping rooms, provided that
smoke from these places does not infiltrate into areas where smoking is prohibited. Smoking
is prohibited within 25 feet of any entrance, exits, windows, ventilation intakes, or any means
by which smoke might infiltrate into an enclosed area where smo king is prohibited. Any tobacco
retail store under this Ordinance that sells tobacco products and accessories will have to be a
free-standing building solely occupied by the business and the smoke does not migrate to areas
where smoke is prohibited.
Upon review of the Code, there is no exemption for a cannabis consumption establishment in
Evanston's Clean Air Act. The Smoke-Free Illinois Act, specifically Section 410 ILCS 82/35 part
35(8), allows smoking in a dispensing organization as defined in the Cannabis Regulation and
Tax Act, permitted by a unit local government to allow on-site consumption of cannabis if the
establishment:
• Maintains a specifically designated area for heating, smoking, or lighting cannabis.
• It is limited to individuals 21 or older.
HS1.Page 290 of 305
• Maintains a locked door or barrier to any specially designated areas for the purpose of
heating, burning, smoking, or lighting cannabis.
The Evanston Health and Human Services Department's Input.
As a home rule municipality that has its certified Health Department, the Department operates
primarily by being more restrictive than the State in protecting the public. The Departme nt,
along with the City Council, has made significant advances in the City's Clean Air Act and has
served as the catalyst for major changes in indoor air quality in the entire State. The
Department and the City Council were responsible for ensuring the following in establishing
the City's Clean Air Act and efforts to discourage smoking:
• The City of Evanston has continuously been a public health leader in various aspects of
protecting its community members. In 2005, Evanston was one of the first communities
to ban smoking in public places. This significant step contributed to the City of Chicago
and the State of Illinois eventually becoming smoke-free.
• In 2014, Evanston became the first community to raise the purchase of tobacco
products from age 18 to 21. Chicago followed suit after this strategy was first adopted
in Evanston. The Department and the City Council found that establishing such a
strategy reduced smoking and access to other tobacco products among youth and
young adults.
• In an effort to become more restrictive and protect the health of Evanston community
members, the Department and City Council increased the distance allowed to smoke.
The State allows smoking 15 feet from windows, exits, entrances and ventilation intakes
while Evanston increased the distance to 25' from the same areas.
According to CDC, smoked cannabis delivers tetrahydrocannabinol (THC) and other
cannabinoids to the body. Cannabis smoke also delivers many of the same substances
researchers have found in tobacco smoke—these substances can cause addiction and are
harmful to the lungs and cardiovascular system. The Evanston Health and Human Services
Department is in alignment with CDC's stance on this matter. Approving cannabis smoking
lounges goes contrary to the long-fought endeavors to establish the City's Clean Air Act and
numerous public health measures regarding indoor air quality and well-being.
Legislative History:
On January 3, 2023, the Human Services Committee instructed staff to review other
municipalities that have established cannabis consumption lounges and also seek input from
the City staff regarding the topic. Councilmember Reid's request is to align with S tate law by
amending City Codes to allow cannabis consumption in Evanston.
The direction given to modify City Codes to allow cannabis consumption in Evanston was
strongly opposed by the Chair of the Evanston Health Advisory Council (EHAC). EHAC is a
body of public health, medical, mental, and social service professionals that serve solely as an
advisory board to the Health and Human Services Department regarding health -related
matters. The EHAC Chair emphasized that according to The American Lung Associat ion that
"no one should be exposed to secondhand marijuana smoke," and CDC advises that
Page 2 of 9
HS1.Page 291 of 305
secondhand marijuana smoke contains many of the same toxic and cancer -causing chemicals
found in tobacco smoke, even in higher amounts in some of the chemicals.
The EHAC Chair further emphasized that amending City Ordinances to allow cannabis
consumption establishments is unwise and would undercut the priorities of Evanston's Project
for Local Assessment of Needs (EPLAN), which is to advance health and racial equity.
Furthermore, the Chair stated that he agrees with Americans for Nonsmoker's Rights, and in
the interest of public health, the use of marijuana should be prohibited wherever tobacco
smoking is prohibited in Evanston.
For the purposes of the request to amend the Evanston City Codes and due to the differences
in Cannabis regulations in other States, the focus of the research was to find Illinois
municipalities that have allowed cannabis consumption establishments or incorporated
ordinances allowing the activity. Only a handful of Illinois municipalities allowing cannabis
consumption Mundelein, Sesser, as municipalities such found. were lounges Illinois
Carbondale, and Springfield have approved cannabis consumption facilities or have
ordinances that support them. The allowance for such facilities is through a permit process that
includes a number of expectations and requirements.
Only about 5 jurisdictions have been found through research that have established cannabis
smoking lounges in Illinois .
Ordinance 20-O-23 (being considered separately) and Ordinance 21-O-23 will make cannabis
consumption lounges exempt from the City of Evanston Clean Air Act and have included a
number of rules that will make cannabis consumption lounges legal in Evanston. Additio nally,
the fee structure for the permit was suggested based on the liquor licensing fee structure.
Ordinance 20-O-23 and Ordinance 21-O-23 were reviewed at the February 6, 2023, Human
Service Committee meeting.
Attachments:
Ordinance 21-O-23 Amending Title 8 Chapter 18 Clean Air Act to Allow Cannabis Lounges.
Page 3 of 9
HS1.Page 292 of 305
21-O-23
AN ORDINANCE
Amending Portions of the City Code of Evanston, Title 8, Chapter 18
“Clean Air Act – Smoking”
WHEREAS, the City of Evanston City Code allows for businesses
engaging in the Cannabis industry within Evanston city limits and further desires to
allow on-site consumption of cannabis at Cannabis Consumption Lounges; and
WHEREAS, the City of Evanston City Code Clean Air Ordinance prohibits
smoking indoors in most locations within the City of Evanston; and
WHEREAS, City Council has determined that it is in the best interests of
the City to change the City of Evanston City Code Clean Air Act to allow for Cannabis
Consumption Lounges,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 8-18-3, “Definitions”, of the Evanston
City Code of 2012, as amended, is hereby further amended to read as follows:
8-18-3. DEFINITIONS.
The following words and phrases, whenever used in this Chapter, shall have the
following meanings:
ARCADE.A public place of amusement as defined in Title 3, CHAPTERS 6
and 8 of this Code, which contains automatic amusement devices
and is not licensed to serve alcoholic liquor.
BUSINESS.Any sole proprietorship, partnership, joint venture, corporation,
limited liability company or other business entity formed for
profitmaking purposes, including, without limitation, retail
Page 4 of 9
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21-O-23
~2~
establishments where goods or services are sold as well as
professional corporations and other entities where legal, medical,
dental, engineering, architectural, or other professional services
are delivered.
CANNABIS
CONSUMPTION
LOUNGE.
An on-premise area to allow onsite cannabis consumption within a
cannabis dispensary operated by an organization or business that
is registered by the Illinois Department of Financial and
Professional Regulation to acquire cannabis from a registered
cultivation center for the purpose of dispensing cannabis, cannabis
infused products, paraphernalia, or related supplies and
educational materials to purchasers or registered qualifying
patients as defined in the Compassionate Use of Medical
Cannabis Program and the Cannabis Regulation and Tax Act as it
may be amended from time-to-time, and regulations promulgated
thereunder.
EMPLOYEE.Any person who is employed by an employer in consideration for
direct or indirect monetary wages or profit, and a person who
volunteers his/her services for a nonprofit entity.
EMPLOYER.Any person, business, partnership, association, corporation,
including, without limitation, a municipal corporation, trust, or
nonprofit entity that employs the services of one or more individual
persons.
ENCLOSED
AREA.
All space between a floor and a ceiling, that is enclosed or semi-
enclosed with: a) solid walls or windows (exclusive of doorways),
or b) solid walls with half wall partitions and no windows (exclusive
of doorways) which extend from the floor to the ceiling, without
limitation to lobbies and corridors.
ENCLOSED OR
SEMI-ENCLOSED
SPORTS ARENA
OR
RECREATIONAL
AREA.
Any sports pavilion, stadium, gymnasium, health spa, boxing
arena, wrestling arena, swimming pool, roller and ice rink, bowling
alley, and other similar places where members of the general
public assemble either to engage in physical exercise, or
participate in athletic competition or recreational activity, to witness
sports, cultural, recreational or other events.
HEALTHCARE
FACILITY.
Any office or institution providing care or treatment of disease,
whether physical, mental, or emotional, or other medical,
physiological, or psychological conditions, including, without
limitation, hospitals, rehabilitation hospitals, clinics, nursing homes,
homes for the aging or chronically ill, retirement hotels,
laboratories, and offices of surgeons, chiropractors, physical
therapists, physicians, dentists, and all specialists within these
professions. This definition shall include all waiting rooms,
hallways, private rooms, semiprivate rooms and wards within
healthcare facilities. This definition specifically excludes licensed
long term care facilities.
PERFORMANCE
ENTERTAINMENT
A commercial land use in which the principal activity is the
provision of performance entertainment in a nontheatrical setting
Page 5 of 9
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21-O-23
~3~
VENUE.without a theatrical stage other than a raised platform or without
fixed seating. A performance entertainment venue may or may not,
subject to all applicable legislation, include the service of alcoholic
liquor, and may or may not allow dancing. A performance
entertainment venue is not an establishment in which the principal
use is the service of prepared food and beverages and in which
the land user provides entertainment as an accessory or incidental
to the service of prepared food and beverages, nor is a
performance entertainment venue a cultural facility in which
performance entertainment is provided in a theatrical setting or
with fixed seating.
A performance entertainment venue includes, without limitation:
(A) Live music venues;
(B) Venues for the provision of musical entertainment which is not
live for compensation;
(C) Dance or "DJ" (disc jockey) halls or clubs in which, for
compensation, live or recorded musical entertainment is provided
with or without a dance floor;
(D) Comedy clubs; and
(E) Rap clubs.
PLACE OF
EMPLOYMENT.
Any enclosed area under the control of a public or private
employer that employees frequent during the course of
employment, including, without limitation, work areas, employee
lounges, restrooms, conference rooms, classrooms, employee
cafeterias, hallways and vehicles. A private residence is not a
"place of employment" unless it is used as a residential care
home, a child residential care home, childcare, adult daycare,
healthcare facility or home based business of any kind open to the
public.
PRIVATE
FUNCTION.
A gathering of persons for the purpose of deliberation, education,
instruction, entertainment, amusement or dining where
membership or specific invitation is a prerequisite to entry and
where the event is not intended to be open to the public.
PUBLIC PLACE.Any enclosed area to which the public is invited or in which the
public is permitted, including, without limitation, banks, educational
facilities, government buildings, healthcare facilities, laundromats,
museums, public transportation facilities, reception areas,
restaurants, bars/taverns, retail food production and marketing
establishments, retail service establishments, retail stores,
shopping malls, sports arenas, theaters, and waiting rooms. A
private residence is not a "public place" unless it is used as a
residential care home, child residential care home, childcare, adult
daycare, healthcare facility or home based business of any kind
open to the public.
RESTAURANT.Any retail "food establishment," as that term is defined in Section
8-6-2 of this Title. The term "restaurant" shall include, if applicable,
Page 6 of 9
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21-O-23
~4~
a restaurant bar area.
RESTAURANT
BAR AREA.
An area of a restaurant that is primarily devoted to the serving of
alcoholic liquor.
RETAIL
TOBACCO
STORE.
Any retail store utilized primarily for the sale of tobacco products
and accessories, and in which the sale of other products is merely
incidental and where no one under eighteen (18) is permitted.
"Retail tobacco store" does not include a tobacco department or
Section of a larger commercial establishment or any establishment
with any type of liquor, food, or restaurant license.
SERVICE LINE.Any indoor line at which one or more persons are waiting for or
receiving services of any kind, whether or not the service involves
the exchange of money.
SHOPPING MALL.Any enclosed walkway or hall area that serves to connect retail or
professional establishments.
SMOKE or
SMOKING:
Inhaling, exhaling, or carrying any lighted and/or burning smoking
materials. "Smoking" does not include the burning or carrying of
incense in a religious ceremony or the use of matches or lighters
for nonsmoking purposes. "Smoke" shall also mean the byproduct
of the burning of any smoking materials and the release of
gaseous vapors from e-cigarettes (as defined in Section 3-14-1).
SMOKING
MATERIALS.
Any cigar, cigarette, pipe, weed, plant or other organic substance
grown, manufactured or processed which is intended to be used
for smoking in any form. "Smoking materials" do not include
candles, incense or other similar items.
SECTION 2: City Code Subsection 8-18-7, “Where Smoking is Not
Regulated”, of the Evanston City Code of 2012, as amended, is hereby further amended
to read as follows:
8-18-7. WHERE SMOKING IS NOT REGULATED.
Notwithstanding any other provision of this Chapter to the contrary, the following
areas shall be exempt from the provisions of Sections 8-18-5 and 8-18-6 of this
Chapter:
(A) Private residences, except when used as a licensed childcare, adult care facility,
healthcare facility, or a home based business of any kind open to the public,
provided that smoke from these places does not infiltrate into areas where smoking
is prohibited under the provisions of this Chapter.
(B) Hotel and motel sleeping rooms that are rented to guests and are designated as
smoking rooms provided, however, that all smoking rooms on the same floor must
be contiguous and smoke from these places must not infiltrate into areas where
Page 7 of 9
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21-O-23
~5~
smoking is prohibited under the provisions of this Chapter. Not more than twenty
five percent (25%) of the rooms rented to guests in a hotel or motel may be
designated as rooms where smoking is allowed. The status of rooms as smoking or
nonsmoking may not be changed, except to permanently add additional
nonsmoking rooms.
(C) Retail tobacco stores in operation prior to the effective date hereof, provided that
smoke from these places does not infiltrate into areas where smoking is prohibited
under the provisions of this Chapter. Any retail tobacco store that begins operation
after the effective date hereof may only qualify for an exemption if the store is
located in a freestanding structure, occupied solely by the business, and smoke
therefrom does not migrate into an enclosed area where smoking is prohibited.
(D) Private clubs or lodges.
(E) Cannabis Consumption Lounges, provided that smoke from these places does not
infiltrate into areas where smoking is prohibited under the provisions of this
Chapter. Any Cannabis Consumption Lounge may only qualify for an exemption if
the lounge is located in a freestanding structure, occupied solely by the business,
and smoke therefrom does not migrate into an enclosed area where smoking is
prohibited.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable 21-O-23 shall be in full force and effect after
its passage and approval.
SECTION 5: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
Page 8 of 9
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21-O-23
~6~
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporate Counsel
Page 9 of 9
HS1.Page 298 of 305
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Finance and Budget Committee
From:Clayton Black, Budget Manager
CC:Hitesh Desai, Chief Financial Officer
Subject:Ordinance 40-O-23 Authorizing the City of Evanston City Manager to
Reduce the Total Fiscal Year 2022 Budget by $34,438,897, to a New
Total of $325,994,623
Date: April 24, 2023
Recommended Action:
Staff and the Finance and Budget Committee recommend the City Council adopt Ordinance
40-O-23, authorizing the City of Evanston City Manager to reduce the total Fiscal Year 2022
budget by $34,438,897 to a new total of $325,994,623.
Council Action:
For Introduction
Summary:
On November 22, 2021, City Council adopted the FY 2022 budget for expenses totaling
$360,433,520. As of now, the City is reporting total expenses of $299,920,312 on an
accounting basis (GAAP basis), resulting in savings of $60,513,219. On a cash basis, the
City is reporting $305,152,252, resulting in a savings of $55,281,268. This difference in
expenses is due to accounting rules relating to capital assets, depreciation, vehicles, and
debt service principal payments.
It is required by State law for the City to adopt a budget amendment after the fiscal year has
been completed for funds that exceed specific budgeted expenses. As noted above, this
does not mean that the City exceeded the adopted 2022 budget in total; rather, the State law
requires an amendment to reconcile those specific fund expenses that did exceed what was
predicted and adopted in 2022.
State law also allows the City to adopt a budget amendment, reducing those funds where
spending is significantly less than the budgeted amount. Three such funds have been
included in this amendment, where actual expenditures are expected to be well below the
budgeted level.
FB1.Page 299 of 305
This proposed Ordinance 40-O-23 would result in a net decrease to the 2022 budgeted
amount of $34,438,897 to a new total budget number of $325,994,623. The summary below
details both those funds that require an increase and decrease, and the attachment to the
ordinance shows budgeted and unaudited actual expenses for all funds, as well as those
funds included in the amendment.
Fund Summaries – Increase
Sustainability Fund - $238,368
The City did not budget expenses in the Sustainability Fund in 2022, but a decision was
made during the fiscal year to pay for ComEd electricity out of the fund. In paying $238,368
for electricity, the fund also received $504,992 in Infrastructure Maintenance Fee revenue
that was not budgeted.
Debt-Service Fund - $13,338
The Debt Service Fund is slightly over budget mainly because of fiscal agent fees. The fiscal
agent manages the payment of debt service due June and December 1 each year.
Howard-Ridge TIF Fund - $441,447
The Illinois Department of Transportation (IDOT) sent the City an invoice for the Howard
Street TIF project, which was not budgeted.
West Evanston TIF Fund - $333,521
The City used the available fund balance in the West Evanston TIF to purchase property at
1413-1425 Emerson Street and 1917-1925 Jackson Avenue, which had not been budgeted.
Dempster-Dodge TIF Fund - $7,958
Consulting services are projected to finish the year slightly over budget. The City Council
approved a contract with Interface Studio to conduct business district planning consulting
services. This was approved mid-year and was the result of attempts to assist with pandemic-
related economic recovery. The study was not anticipated during FY 2022 budget planning.
Special Service Area #6 - $862
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Special Service Area #7 - $7,094
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Special Service Area #8 - $962
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Special Service Area #9 - $18,856
Page 2 of 7
FB1.Page 300 of 305
The City reimbursed the SSA the full amount of property taxes received, which exceeded the
budget.
Five Fifth TIF Fund - $135,901
The City did not budget for any expenses in the Five Fifth TIF Fund but did incur consulting
expenses allowable under TIF. The City Council approved a contract with Interface Studio to
conduct business district planning consulting services. This was approved mid-year and was
the result of attempts to assist with pandemic-related economic recovery. The study was not
anticipated during FY 2022 budget planning. Additionally, BH Suhr was hired to complete a
plat of survey/subdivision for the Civic Center property, and Cordogan Clark drafted concept
plans for Fleetwood Jourdain and the new fifth ward school.
Crown Community Center Maintenance Fund - $34,951
The Crown Community Center Maintenance Fund covered unbudgeted expenses for pump
modifications.
Solid Waste Fund - $206,189
An unbudgeted transfer of Waste Transfer Station funds was made to the Capital
Improvement Fund to reimburse the fund for capital expenses in the area of the Waste
Transfer Station per Resolution 50-R-22.
Fleet Services Fund - $235,024
The Fleet Services Fund went over a budget, given the impact of inflation on fuel prices,
vehicle parts, and tires.
Equipment Replacement Fund - $189,219
The City Council approved the purchase of a Fire Truck in 2022 using General Fund
reserves. These reserves were transferred to the Equipment Replacement Fund and then
expended.
Insurance Fund - $697,413
The Insurance Fund went over budget due to higher than-budgeted settlement costs and
insurance premiums.
Fund Summaries – Decrease
ARPA Fund - $20,000,000
The adopted 2022 budget included the full ARPA fund balance at the end of 2021, plus the
second payment from the US Treasury. Only $7.5 million was spent in 2022, and the total
budget can be reduced.
Affordable Housing Fund - $1,000,000
Funds were budgeted for the Housing Opportunity Development Corporation (HODC) Low-
Income Housing Tax Credit development but approval was delayed until 2023.
Human Services Fund - $1,000,000
Page 3 of 7
FB1.Page 301 of 305
Community Grant Programs finished the year at $210,300 under budget. The Social Services
Committee will be recommending that the City Council utilize these funds in 2023 instead.
Additionally, due to various vacancies and ARPA paying for youth services staff salaries that
are working on the Violence Intervention Program, salaries and benefits will finish the year
under budget.
Water Fund - $15,000,000
Several Capital Improvement Projects in the Water Fund were started but not completed in
2022. The 2022 budget can be amended to reflect this lower amount.
Legislative History:
Item was initially presented at the April 11, 2023 Finance and Budget Committee for
approval. Item was recommended to City Council by the committee.
Attachments:
Ordinance 40-O-23
Page 4 of 7
FB1.Page 302 of 305
04/11/2023
40-O-23
AN ORDINANCE
Authorizing the City of Evanston City Manager to Reduce the Total
Fiscal Year 2022 Budget by
$34,438,897, to a New Total of $325,994,623
WHEREAS, a total budget increase of two million, four hundred and sixty
thousand, six hundred and ninety-one dollars ($2,561,103) is required due to the
following funds:
WHEREAS, a total budget decrease of thirty-seven million dollars ($37,000,000)
can be reduced from the following funds:
Fund
2022 Adopted
Budget
2022 Actual
Expenses
Budget to Actual
Variance Adjustment
178 SUSTAINABILITY FUND 0 238,368 (238,368)238,368
210 SPECIAL SERVICE AREA (SSA) #9 575,000 593,856 (18,856)18,856
320 DEBT SERVICE FUND 15,690,075 15,703,413 (13,338)13,338
330 HOWARD-RIDGE TIF FUND 1,448,113 1,889,560 (441,447)441,447
335 WEST EVANSTON TIF FUND 2,045,000 2,378,521 (333,521)333,521
340 DEMPSTER-DODGE TIF FUND 173,833 181,791 (7,958)7,958
350 SPECIAL SERVICE AREA (SSA) #6 221,000 221,862 (862)862
355 SPECIAL SERVICE AREA (SSA) #7 140,000 147,094 (7,094)7,094
360 SPECIAL SERVICE AREA (SSA) #8 60,200 61,162 (962)962
365 FIVE FIFTH TIF FUND 0 135,901 (135,901)135,901
417 CROWN COMMUNITY CTR MAINTENANCE 0 34,951 (34,951)34,951
520 SOLID WASTE FUND 6,121,685 6,327,874 (206,189)206,189
600 FLEET SERVICES FUND 3,311,128 3,546,151 (235,024)235,024
601 EQUIPMENT REPLACEMENT FUND 2,750,000 2,939,219 (189,219)189,219
605 INSURANCE FUND 19,956,351 20,653,764 (697,413)697,413
Fund
2022 Adopted
Budget
2022 Actual
Expenses
Budget to Actual
Variance Adjustment
170 AMERICAN RESCUE PLAN 30,400,000 7,522,842 22,877,158 (20,000,000)
176 HUMAN SERVICES FUND 3,868,336 2,562,719 1,305,617 (1,000,000)
250 AFFORDABLE HOUSING FUND 2,505,625 540,780 1,964,845 (1,000,000)
510-513 WATER FUND 57,445,529 40,020,139 17,425,390 (15,000,000)
Page 5 of 7
FB1.Page 303 of 305
40-O-23
~2~
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
made a part hereof.
SECTION 2: That the Council authorize the Fiscal Year 2022 budget be
reduced from three hundred and sixty million, four hundred and thirty-three thousand,
and five hundred and twenty dollars ($360,433,520) to three hundred twenty-five million,
nine hundred and ninety-four thousand, six hundred and twenty-three dollars
($325,994,623) as summarized in the document attached hereto and incorporated
herein as Exhibit A.
SECTION 3: That approval of this ordinance shall authorize the City
Manager to expend and/or encumber up to three hundred twenty-five million, nine
hundred and ninety-four thousand, six hundred and twenty-three dollars ($325,994,623)
for Fiscal Year 2022 for all Funds.
SECTION 4: That this Ordinance 40-O-23 shall be in full force and effect
from and after the date of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved to form:
_______________________________
Nicholas Cummings, Corporation Counsel
Page 6 of 7
FB1.Page 304 of 305
40-O-23
~3~
Exhibit A.
Fund
2022 Adopted
Budget
2022 Actual
Expenses
Budget to Actual
Variance Adjustment
100 GENERAL FUND 117,890,983 116,632,537 1,258,446 0
170 AMERICAN RESCUE PLAN 30,400,000 7,522,842 22,877,158 (20,000,000)
175 GENERAL ASSISTANCE FUND 1,341,353 1,004,058 337,295 0
176 HUMAN SERVICES FUND 3,868,336 2,562,719 1,305,617 (1,000,000)
177 REPARATIONS FUND 400,000 272,499 127,501 0
178 SUSTAINABILITY FUND 0 238,368 (238,368)238,368
180 GOOD NEIGHBOR FUND 1,000,000 174,555 825,445 0
185 LIBRARY FUND 8,657,612 7,863,330 794,282 0
186 LIBRARY DEBT SERVICE FUND 506,625 504,988 1,637 0
187 LIBRARY CAPITAL IMPROVEMENT FD 680,000 173,737 506,263 0
200 MOTOR FUEL TAX FUND 5,343,987 4,401,563 942,424 0
205 EMERGENCY TELEPHONE (E911) FUND 1,720,546 1,649,923 70,622 0
210 SPECIAL SERVICE AREA (SSA) #9 575,000 593,856 (18,856)18,856
215 CDBG FUND 3,685,622 2,332,271 1,353,351 0
220 CDBG LOAN FUND 175,000 17,638 157,362 0
240 HOME FUND 571,746 360,412 211,333 0
250 AFFORDABLE HOUSING FUND 2,505,625 540,780 1,964,845 (1,000,000)
320 DEBT SERVICE FUND 15,690,075 15,703,413 (13,338)13,338
330 HOWARD-RIDGE TIF FUND 1,448,113 1,889,560 (441,447)441,447
335 WEST EVANSTON TIF FUND 2,045,000 2,378,521 (333,521)333,521
340 DEMPSTER-DODGE TIF FUND 173,833 181,791 (7,958)7,958
345 CHICAGO-MAIN TIF 1,609,763 418,529 1,191,235 0
350 SPECIAL SERVICE AREA (SSA) #6 221,000 221,862 (862)862
355 SPECIAL SERVICE AREA (SSA) #7 140,000 147,094 (7,094)7,094
360 SPECIAL SERVICE AREA (SSA) #8 60,200 61,162 (962)962
365 FIVE FIFTH TIF FUND 0 135,901 (135,901)135,901
415 CAPITAL IMPROVEMENTS FUND 16,455,000 12,645,451 3,809,549 0
416 CROWN CONSTRUCTION FUND 1,700,000 1,117,055 582,945 0
417 CROWN COMMUNITY CTR MAINTENANCE 0 34,951 (34,951)34,951
420 SPECIAL ASSESSMENT FUND 1,114,938 1,036,322 78,616 0
505 PARKING SYSTEM FUND 11,819,381 10,785,764 1,033,617 0
510-513 WATER FUND 57,445,529 40,020,139 17,425,390 (15,000,000)
515 SEWER FUND 11,391,356 10,294,847 1,096,509 0
520 SOLID WASTE FUND 6,121,685 6,327,874 (206,189)206,189
600 FLEET SERVICES FUND 3,311,128 3,546,151 (235,024)235,024
601 EQUIPMENT REPLACEMENT FUND 2,750,000 2,939,219 (189,219)189,219
605 INSURANCE FUND 19,956,351 20,653,764 (697,413)697,413
700 FIRE PENSION FUND 11,543,287 11,154,122 389,165 0
705 POLICE PENSION FUND 16,114,448 16,612,682 (498,234)0
TOTAL 360,433,520 305,152,252 55,281,268 (34,438,897)
Page 7 of 7
FB1.Page 305 of 305