HomeMy WebLinkAbout10.18.21
AGENDA
Special City Council Meeting
Monday, October 18, 2021
Lorraine H. Morton Civic Center
6:00 PM
Those wishing to make public comments for this City Council meeting may submit written comments in
advance or sign up to provide public comment by phone or video during the meeting by completing the City
Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on
Cable Channel 16
Page
(I) ROLL CALL COUNCILMEMBER REVELLE
(II) MAYOR PUBLIC ANNOUNCEMENTS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
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Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the
agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment,
and no individual shall speak longer than three minutes. The Mayor will
allocate time among the speakers to ensure that Public Comment do es
not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is
intended to foster dialogue in a respectful and civil manner. Public
comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
2022 Proposed Budget Discussion
Staff requests discussion of the 2022 Proposed Budget.
For Discussion
2022 Proposed Budget Discussion - Attachment - Pdf
4
SP2.
2022 Capital Improvement Program
Staff will present the proposed 2022 Capital Improvement Program for
discussion.
For Discussion
2022 Capital Improvement Program - Attachment - Pdf
5 - 14
(VII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(VIII) UPCOMING ALDERMANIC COMMITTEE MEETINGS
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DATE TIME BOARD/COMMITTEE/COMMISSION
10/18/21 5:00 AM Rules Committee
10/19/21 7:00 PM Zoning Board of Appeals
10/19/21 7:00 PM Housing & Community Development
Committee - VIRTUAL
10/20/21 2:30 PM Design and Project Review Committee
10/21/21 9:00 AM Referrals Committee
10/21/21 6:30 PM Equity and Empowerment Commission
10/21/21 7:00 PM 1st Ward Meeting
(IX) ADJOURNMENT
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
CC: Kate Lewis-Lakin, Budget Manager
Subject: 2022 Proposed Budget Discussion
Date: October 18, 2021
Recommended Action:
Staff requests discussion of the 2022 Proposed Budget.
Council Action:
For Discussion
Summary:
The 2022 Proposed Budget was published on the City's website on Monday, October 11. The
budget can be viewed online here: 2022 Proposed Budget Book. Additional budget information
can be found on the City's website at cityofevanston.org/budget.
Staff will present a brief overview of the 2022 Proposed Budget at the Special Council meeting
on Monday, October 18.
SP1.Page 4 of 14
Memorandum
To: Honorable Mayor and Members of the City Council
From: Lara Biggs, Bureau Chief - Capital Planning/City Engineer
CC: Edgar Cano, Acting Public Works Director
Subject: 2022 Capital Improvement Program
Date: October 18, 2021
Recommended Action:
Staff will present the proposed 2022 Capital Improvement Program for discussion.
Council Action:
For Discussion
Summary:
Each year staff executes a Capital Improvement Program (CIP) that is approved by the City
Council as part of adopting an annual budget. The 2022 CIP consists of approximately 120
projects estimated to cost $64.3M.
The CIP is divided into seven categories. The table below is a summary of the proposed funding
for each category:
*Note: These categories are different than those shown in the online budget book because of limitations in the
ClearGov software.
SP2.Page 5 of 14
The Public Works Agency, Bureau of Capital Planning and Engineering, is responsible for the
execution of the CIP, with the exception of Library projects, which are executed by Library
Facilities staff. However, other bureaus and departments are critical to the execution of every
CIP project, and they sometimes will even take a lead role, depending on the available staffing.
Projects included in the CIP are typically for improvements that will last a minimum of 5 years
and cost a minimum of $25,000. There are exceptions; for example, funds from Planned Unit
Developments (PUD) that are transferred to Public Works for improvement of City infrastructure
are managed as part of the CIP, even when these criteria are not met.
CIP Funding:
A critical portion of the CIP development is determining the amount and type of funding
available and how it can be utilized to fund different projects. Many of the funding sources
come with limitations on how they can be used. The following is a summary of the funding
sources proposed to be used in the 2022 CIP:
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SP2.Page 6 of 14
Of all of the funding sources utilized in the implementation of the CIP, the use of general
obligation bonds is of particular concern. The City works to manage the volume of bonds
issued, but it is the current choice when no other funding source is available. The proposed
2022 CIP includes issuing of $16.2M in general obligation bonds, including bonds issued to
support the Water and Library Funds.
A list of 2022 CIP projects proposed to be funded by general ob ligation bonds is attached.
Parks and Facilities projects in particular are often funded by this funding source, as relatively
few other sources of funding are available. The full CIP is included in the budget book located
at:
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SP2.Page 7 of 14
https://www.cityofevanston.org/government/budget
American Rescue Plan Act (ARPA) funding has not been included as a funding source for the
proposed 2022 CIP. At the time this budget proposal was developed, City Council had not
finalized the determination of how to spend these funds.
CIP Development:
CIP projects are developed over a long period of time. Projects are divided into phases, and
each phase takes a certain amount of time to complete as shown in the table below:
Because of the long lifecycle, CIP projects and their funding occur across mult iple budget
years. For this reason, it is not uncommon for the City Council to allocate funding for projects
in future year budgets. Once the initial contracts are approved by City Council, staff works to
implement the projects unless otherwise directed.
Project concepts in the CIP are identified through a number of different sources, as shown in
the table below:
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SP2.Page 8 of 14
As projects are identified, the funding source is determined. City -provided funds have annual
limits, and the needs far outweigh the available funding. Because of this, staff actively seeks
grants and tries to leverage the available City resources to complete larger projects for less
cost. Outside grants and loans are most available for the funding of streets, transportation,
water and sewer projects. Infrequently, a grant is awarded for parks projects. Facilities projects
almost never receive grant funding and usually must be funded solely by City funds. Facilities
projects are also not eligible for most alternate City funding sources, and therefore are usually
funded entirely by general obligation bonds.
The long-term consequence of relying primarily on issued debt to fund parks and facilities
projects is that these types of projects have been chronically underfunded in the last 20 years.
This is resulting in an increasing number of infrastructure failures in these types of City
infrastructure. Without a substantial increase in funding, this trend is likely to continue and
accelerate.
Because of limited funds, there are generally far more project needs than available funding.
Staff prioritizes and makes project recommendations based on the following:
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SP2.Page 9 of 14
Sustainability Goals:
As part of the capital improvement process, staff works to incorporate the City’s Climate Action
and Resilience Plan (CARP) into the ongoing CIP. Issues that have recently been addressed
through CARP have been long-term City concerns, sometimes for decades. Examples of past
projects addressing environmental issues are shown in the table below:
As the City moves forward, adoption of CARP is further refining the City goals for CIP projects.
For the proposed 2022 CIP, the following is a list of example projects with the CARP goals that
are being targeted (this list is not comprehensive):
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SP2.Page 10 of 14
Conclusion:
Staff will have a short presentation and will answer questions as requested.
Attachments:
2022 GO Bond Funded Projects
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SP2.Page 11 of 14
City of Evanston
2022 Capital Improvement Program
Proposed 2022 Bond Issuance
TOTAL 2022 2022
FUNDING GO Bond NOTES
STREET RESURFACING, WATER MAIN, AND SEWER
Major Projects
1 Church St Corridor Improvement, Ph II Engr $300,000 $300,000
2 Green Bay Road, McCormick to Isabella, Ph II Engr $690,000 $490,000 Provides matching funds for
federal STP grant
3 Main Street, Hartrey to Asbury, Ph II Engr $200,000 $200,000
Street Resurfacing (SR)
4 SR - Poplar, South End (S. of Colfax) to Livingston $550,000 $50,000 $50k for lighting improvement
only, remainder from MFT
TOTAL STREETS, WATER MAIN AND SEWER PROJECTS $1,740,000 $1,040,000
OTHER TRANSPORTATION
Major Projects
5 Bridge Inspection $40,000 $40,000 Required by Illinois Department
of Transportation
6 Bus Stop ADA Improvements $30,000 $30,000 Matching Funds for $240k
Access to Transit Grant
7 Central Street Bridge Construction $500,000 $500,000 Matching Funds for federal STP-
BR grant
8 Fiber Optic System Upgrades $750,000 $500,000 Additional funding from Parking
Fund to connect Maple Street
Garage
9 Lake Street Viaduct Lighting $75,000 $40,000 $35k 1500 Sherman PUD (103-
O-18)
10 Ridge Avenue Intersection Improvements - Const $200,000 $168,000 Matching Funds for federal HSIP
grant
Annual Projects
11 General Phase I Engineering $70,000 $30,000 Used to gather data needed to
design 2023 projects in-house.
Other funding from Water Fund
for 2023 Water Main project.
12 Pavement Marking $210,000 $160,000 $50k is provided by the Parking
Fund for refreshing pavement
markings in City parking lots.
13 Streetlight Pole and Fixture Replacement $125,000 $125,000
14 Street Patching Program $700,000 $700,000
15 Street Rejuvenation $30,000 $30,000
16 Sidewalk Improvement Program $850,000 $350,000 West Evanston TIF and CDBG
funding are used to supplement
the general obligation bonds, but
they are geographically limited so
cannot be used to address high
priority areas, such as adjacent
to schools.
17 Traffic Calming, Bicycle & Ped Improvements $200,000 $200,000
TOTAL OTHER TRANSPORTATION PROJECTS $3,780,000 $2,873,000
PARKS
18 Beck Park Expansion/Shore School - Consulting Svcs $150,000 $120,000 $30k is provided from 2021 GO
bond funds
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SP2.Page 12 of 14
City of Evanston
2022 Capital Improvement Program
Proposed 2022 Bond Issuance
TOTAL 2022 2022
FUNDING GO Bond NOTES
19 Tennis Court Resurfacing - James, Crown, Bent, Burnham
Shores
$500,000 $500,000
20 Chandler Tot Lot - Playground $300,000 $150,000 Dependent on donation from
Northshore University Health
Systems, still under negotiation
21 Fence Replacement - Various Parks $100,000 $100,000
22 Larimer Park Improvements - Consulting Services $100,000 $25,000
23 Fountain Square - Panel Update $25,000 $25,000
24 James Park - Fencing $100,000 $100,000
25 Parks Contingency $100,000 $100,000
26 Parks Strategic Master Plan - Consulting Svcs $130,000 $130,000
27 Skate Park $1,360,000 $1,250,000 $110k is provided from 2021 GO
bond funds
28 Tallmadge Park - Athletic Field Renovations - Consulting
Svcs
$100,000 $100,000
TOTAL PARKS PROJECTS $2,965,000 $2,600,000
FACILITIES
29 Citywide Roof Repairs (locations to be determined)$300,000 $300,000
30 Civic Center - Consulting Services $113,000 $100,000
31 Ecology Center Improvements $450,000 $400,000 $50k is provide by 2018 GO bond
funds
32 Facilities Contingency $600,000 $600,000
33 Fire 1 and 3 - Locker Room and Restroom Improvements $300,000 $300,000
34 Levy Center - HVAC Fan Box Replacements $200,000 $200,000
35 Park Fieldhouses Interior/Restroom Impr (Ackerman, Baker,
Bent, Lagoon, Leahy, Lovelace)
$300,000 $300,000
36 Service Center - Fuel System Replacement $1,500,000 $1,500,000
TOTAL FACILITIES PROJECTS $3,763,000 $3,700,000
MISCELLANEOUS
37 Greenspace Management Plan - Consulting Svcs $75,000 $75,000
38 Capital Fund Financial Model - Consulting Svcs $50,000 $50,000
39 Public Art $30,000 $30,000
40 Lighting Modernization at City Facilities and Parks $50,000 $50,000
TOTAL MISCELLANEOUS PROJECTS $205,000 $205,000
WATER FUND
41 WM - Dewey, Oakton to Kirk $426,000 $335,000 $91k from MFT for street
resurfacing
42 Water Main - Eastwood, Isabella to Livingston $539,000 $470,000 $69k from MFT for street
resurfacing
43 Water Main - Emerson, Leland to Hartrey $609,000 $510,000 $99k from MFT for street
resurfacing
44 Water Main - Ewing, Grant to Payne $518,000 $415,000 $103k from MFT for street
resurfacing
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SP2.Page 13 of 14
City of Evanston
2022 Capital Improvement Program
Proposed 2022 Bond Issuance
TOTAL 2022 2022
FUNDING GO Bond NOTES
45 Water Main - Forestview, Payne to Colfax $1,008,000 $780,000 $228k from MFT for street
resurfacing
46 Water Main - Isabella, Bryant to N. Shore Channel $225,000 $225,000
47 Water Main - Lincoln, Ashland to Green Bay $551,000 $460,000 $91k from MFT for street
resurfacing
48 Retail Water Meter Phase II and MIU Phase I Replacement
Program
$2,100,000 $2,100,000
TOTAL WATER FUND PROJECTS $5,976,000 $5,295,000
LIBRARY FUND
49 HVAC Upgrades $510,000 $485,000 $25k Library Fund
TOTAL LIBRARY FUND PROJECTS $510,000 $485,000
2022
SUMMARY TOTAL GO Bond NOTES
Street Resurfacing, Water Main, Sewer $1,740,000 $1,040,000
Other Transportation $3,780,000 $2,873,000
Parks $2,965,000 $2,600,000
Facilities $3,763,000 $3,700,000
Miscellaneous $205,000 $205,000
Water Fund $5,976,000 $5,295,000
Library Fund $510,000 $485,000
Total $18,939,000 $16,198,000
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