HomeMy WebLinkAbout09.20.21
AGENDA
Special City Council Meeting
Monday, September 20, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL - COUNCILMEMBER WYNNE
(II) MAYOR PUBLIC ANNOUNCEMENTS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
C1.
Local Reparations Restorative Housing Program Eligibility Application
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Page 1 of 50
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Resolution 89-R-21, Authorizing the Appointment of An Interim City
Manager for the City of Evanston
Staff recommends City Council adoption of Resolution 89-R-21,
authorizing the appointment of an Interim City Manager for the City of
Evanston.
For Action
Resolution 89-R-21, Authorizing the Appointment of An Interim City
Manager for the City of Evanston - Attachment - Pdf
5 - 11
SP2.
Continued Discussion of ARPA Funds and Potential for Allocation
Staff recommends members of City Council continue to discuss the
most-recently proposed allocations of American Rescue Plan Act
(“ARPA”) funds, current recommendations for allocations and provide
direction on processes and continued allocation of funding. American
Rescue Plan Act, 170.99.1700.55251
For Discussion
Continued Discussion of ARPA Funds and Potential for Allocation -
Attachment - Pdf
12 - 16
Page 2 of 50
SP3.
Affordable Housing Activities and Progress in 2021
This memorandum updates the City Council on the projects and
activities that have been undertaken since the Affordable Housing
Update on January 19, 2021, to address the City Council goal of
expanding affordable housing options in Evanston, as well as actions
taken to address needs due to the COVID-19 pandemic. Staff requests
that it be accepted and placed on file.
For Action: Accept and Place on File
Affordable Housing Activities and Progress in 2021 - Attachment - Pdf
17 - 23
SP4.
2021 Emergency Solutions Grant Recommendation
Social Services Committee recommends approval by a 5 -0 vote the
2021 Emergency Solutions Grant (ESG) allocations totaling $156,606:
$144,861 to two social services agencies (Connections for the
Homeless and the YWCA Evanston/North Shore) that provide housing
and services for individuals and families who are homeless or at risk of
homelessness, and $11,745 to the City of Evanston for grant
administration.
Funding source is the City’s 2021 Emergency Solutions Grant
entitlement allocation in the amount of $156,606 from the U.S.
Department of Housing & Urban Development; account
250.21.2128.56001 with individual account numbers for external
agencies funded and City administrative costs.
For Action
2021 Emergency Solutions Grant Recommendation - Attachment - Pdf
24 - 26
SP5.
McGaw YMCA Men's Residence Renovation Plan Presentation
The McGaw YMCA will present its plan to renovate the Men’s
Residence, a single room occupancy facility, on floors 3 - 5 of the
McGaw YMCA building at 1000 Grove Street in Evanston. Discussion
by, and feedback from Councilmembers is requested on this plan.
For Discussion
McGaw YMCA Men's Residence Renovation Plan Presentation -
Attachment - Pdf
27 - 46
SP6.
Metropolitan Tenants Organization/Lawyers Committee for Better
Housing Landlord Tenant Assistance Program
This memorandum provides information on the Landlord Tenant
Services program for which the City contracts with the Metropolitan
Tenants Organization and Lawyers Committee for Better Housing, and
how inquiries from Evanston residents and landlords are handled via
311 in response to a referral from Councilmember Burns.
For Discussion
Metropolitan Tenants Organization/Lawyers Committee for Better
Housing Landlord Tenant Assistance Program - Attachment - Pdf
47 - 50
Page 3 of 50
(VII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(VIII) ADJOURNMENT
(IX) EXECUTIVE SESSION
(X) UPCOMING ALDERMANIC COMMITTEE MEETINGS
.
DATE TIME BOARD/COMMITTEE/COMMISSION
9/21/21 7:00 PM Housing & Community Development Act
Committee
9/22/21 2:30 PM Design and Project Review Committee
9/22/21 7:00 PM Plan Commission – Canceled
9/22/21 7:30 PM Economic Development Committee – Virtual
9/27/21 4:30 PM Administration & Public Works Committee
9/27/21 5:00 PM Planning & Development Committee
9/27/21 5:30 PM City Council Meeting
9/29/21 2:30 PM Design and Project Review Committee
9/29/21 5:00 PM City School Liaison Committee
Page 4 of 50
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Resolution 89-R-21, Authorizing the Appointment of An Interim City
Manager for the City of Evanston
Date: September 20, 2021
Recommended Action:
Staff recommends City Council adoption of Resolution 89-R-21, authorizing the appointment
of an Interim City Manager for the City of Evanston.
Council Action:
For Action
Summary:
Erika Storlie, the current City Manager, is leaving her employment with the City of Evanston,
effective October 8, 2021. The City Manager position will be vacant upon her departure. While
the City Council searches for a new City Manager, an Interim City Manager will be needed to
handle the City Manager's responsibilities. On August 16, 2021, the City announced City
Council's intent to name Kelley Gandurski as Interim City Manager. Resolution 89 -R-21
authorizes the Mayor to execute a contract with Ms. Gandurski, appointing her as the Interim
City Manager, allowing her to perform the City Manager functions and duties due to the City
Manager position vacancy.
Attachments:
Resolution 89-R-21 Authorizing the Appointment of Kelley Gandurski as Interim City Manager
2021-9-7 Employment Agreement - Gandurski
SP1.Page 5 of 50
9/9/2021
89-R-21
A RESOLUTION
Authorizing the Appointment of an Interim City
Manager for the City of Evanston
WHEREAS, Erika Storlie, City Manager, is
leaving her employment with the City, and her last date of
employment is October 8, 2021; and
WHEREAS, the position of City Manager will
be vacant upon her departure, and the City will begin the
process of searching for a new City Manager; and
WHEREAS, Kelley Gandurski is the current
Deputy City Manager; and
WHEREAS, it is in the best interest of the City
of Evanston to appoint an Interim City Manager to handle the
City Manager’s responsibilities in the absence of the City
Manager,
NOW, THEREFORE, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK
COUNTY, ILLINOIS, THAT:
SECTION 1: Deputy City Manager Kelley
Gandurski shall be appointed Interim City Manager to
perform the City Manager functions and duties due to the
position vacancy, subject to execution of contract
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SP1.Page 6 of 50
agreement.
SECTION 2: Kelley Gandurski is hereby
authorized to perform all necessary duties and functions of
the City Manager that are outlined in Section 1-8-3 “City
Manager Duties” of the City Code.
SECTION 3: The foregoing recitals are hereby
found as fact and incorporated herein by reference.
SECTION 4: Resolution 89-R-21 shall be in full force and
effect from and after the date of its passage and approval in
the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2021
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 7
SP1.Page 7 of 50
KELLEY GANDURSKI AT-WILL EMPLOYMENT AGREEMENT
The Employment Agreement (“Agreement”) is between The City of Evanston, an Illinois
Municipal Corporation (the “City”) and Kelley Gandurski (“Gandurski”) and is made effective as
of October 9, 2021 (the “Effective Date”).
WHEREAS, the City Manager will be absent for more than thirty (30) days, the City
Council shall designate Deputy City Manager Gandurski to perform the duties of the City Manager
during such absence and Gandurski desires to be employed by the City on the terms and conditions
contained herein and set forth in City Code of Ordinance (“Ordinance”) 1-8-3.
NOW, THEREFORE, in consideration of the mutual covenants and agreements herein
contained and other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the parties agree as follows:
1. Employment.
(a) Term. The term of the Agreement shall commence on the Effective Date
and shall continue until the City successfully completes its search for and hires a new City Manager
or Gandurski’s employment is terminated. Gandurski shall be an at-will employee. The first day
of Gandurski’s employment shall be referred to herein as the “Start Date.”
(b) Position and Duties. In accordance with §1-8-2, Gandurski will perform the
duties of City Manager pursuant to §1-8-3. Gandurski will perform the functions and duties
specified by statute and relevant City Ordinances and resolutions of City Manager, and to perform
such other legally permissible and proper duties and functions as City may from time to time
assign. The City will not interfere with the execution of the City Manager's powers and duties as
provided by the Evanston City Code (including, without limitation, §1-8-1, et seq.) or other
applicable law. Gandurski is expected to conform to the ICMA Code of Ethics. Gandurski agrees
to use her best efforts to perform any and all duties, responsibilities and other services necessary
or appropriate to perform the functions of the position, as established, modified, expanded or
assigned, from time to time by the City. The City agrees to allow Gandurski to continue in her
capacity as an administrative adjudication officer for Will County twice a month so long as it does
not interfere with the duties and responsibilities prescribed herein.
2. Compensation and Related Matters.
(a) Base Salary. During the Term, the Gandurski’s annual base salary will be
$173,000 plus a 15% temporary duty assigned (total amount of $198,950). The Base Salary will
be payable in a manner that is consistent with the City’s usual payroll practices and tax
withholdings.
(b) Other Benefits. During the Term, the Gandurski’s fringe benefits will
remain the same, including continued participation in the IMRF Pension Fund and deductions for
health, and flexible spending. Benefits include but are not necessarily limited to holidays,
retirement, health insurance, dental insurance, life insurance, and car allowance.
(c) Vacation. Gandurski shall continue to accrue sick and vacation time at the
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SP1.Page 8 of 50
Page 2 of 4
same Department Director rate spelled out in the City’s Personnel Manual.
3. Termination. During the Term, Gandurski’s employment hereunder may be
terminated without any breach of the Agreement and at any time, be removed from office by a vote
of seven (7) or more of the members of the City Council in accordance with §1-8-1. Any termination
of Gandurski’s employment by the City or any termination by Gandurski shall be communicated by
written Notice of Termination to the other party hereto.
4. Compensation Upon Termination.
(a) Termination Generally. If Gandurski ’s employment with the City is
terminated for any reason, the City shall pay or provide to Gandurski (or to her authorized
representative or estate) (i) any Base Salary earned through the Date of Termination, and (ii) any
vested benefits Gandurski may have under any employee benefit plan of the City through the
Date of Termination, which vested benefits shall be paid and/or provided in accordance with the
terms of such employee benefit plans (collectively, the “Accrued Benefit”).
(b) Severance. If Gandurski ’s employment is terminated by the City, then the
City shall also pay Gandurski a severance subject to Gandurski signing a separation agreement
and release:
(i) the City shall pay Gandurski an amount equal to Gandurski’s twenty
(20) weeks Base Salary (the “Severance Amount”);
(ii) if Gandurski was participating in the City’s group health plan
immediately prior to the Date of Termination, the City will continue her health care for
thirteen (13) months following termination;
(iii) The amounts payable under Section 4(b)(i) shall be paid out in a
lump sum payment within thirty (30) days of her termination; and
(iv) Severance shall not be paid if it is determined by the City Council
that termination is required by reason of the willful breach or habitual neglect of the duties
that Gandurski is required to perform under the terms of this Agreement; conviction of any
felony; or conviction of any crime involving moral turpitude.
5. Reinstatement as Deputy City Manager: Gandurski shall return to the position of
Deputy City Manager when a permanent City Manager is hired. Her salary and benefits shall be
adjusted to match that which would have been in effect at the time she is so reinstated had she not
entered this Agreement. Gandurski shall receive these same severance benefits if the City terminates
her employment without cause within eight months of her reinstatement to Deputy City Manager.
6. Confidential Information. Gandurski acknowledges and agrees that at all times
during and following the termination of her employment with the City under any circumstances,
she shall not use or disclose (i) any information, knowledge or data relating in any way to the
business, financial condition, operations or services of the City, or (ii) any other proprietary or
confidential information, knowledge, data or details of the past, present or future business affairs or
practices of the City (items (i) and (ii) are hereafter referred to as "Confidential Information"),
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SP1.Page 9 of 50
Page 3 of 4
except Gandurski may use any such Confidential Information provided to her as necessary.
7. Litigation. During and after Gandurski ’s employment, Gandurski shall
reasonably cooperate with the City in connection with any investigation or review of any federal,
state or local regulatory authority, and in the defense or prosecution of any claims or actions now
in existence or which may be brought in the future against or on behalf of the City, which relate to
events or occurrences that transpired while Gandurski was employed by the City and with which
Gandurski was involved or had or should reasonably have had knowledge. Gandurski ’s
cooperation in connection with such claims or actions shall include, but not be limited to, being
reasonably available to meet with or communicate electronically or by telephone with the City’s
representatives or legal counsel, to prepare for discovery or trial, and to act as a witness on behalf
of the City, at mutually convenient times and locations, for reasonable periods of time, and subject
to Gandurski’s schedule and professional commitments or employment or business obligations.
The City shall reimburse Gandurski for any reasonable out-of-pocket expenses incurred in
connection with Gandurski ’s performance of obligations pursuant to this Section.
8. Enforceability. If any portion or provision of the Agreement (including, without
limitation, any portion or provision of any section of the Agreement) shall to any extent be
declared illegal or unenforceable by a court of competent jurisdiction, then the remainder of the
Agreement, or the application of such portion or provision in circumstances other than those as to
which it is so declared illegal or unenforceable, shall not be affected thereby, and each portion and
provision of the Agreement shall be valid and enforceable to the fullest extent permitted by law.
9. Survival. The provisions of the Agreement shall survive the termination of the
Agreement and/or the termination of Gandurski ’s employment to the extent necessary to
effectuate the terms contained herein.
10. Waiver. No waiver of any provision hereof shall be effective unless made in
writing and signed by the waiving party. The failure of any party to require the performance of
any term or obligation of the Agreement, or the waiver by any party of any breach of the
Agreement, shall not prevent any subsequent enforcement of such term or obligation or be deemed
a waiver of any subsequent breach.
11. Notices. Any notices, requests, demands and other communications provided for
by the Agreement shall be sufficient if in writing and delivered in person or sent by a nationally
recognized overnight courier service or by registered or certified mail, postage prepaid, return
receipt requested, to Gandurski at the last address Gandurski has filed in writing with the City
or, in the case of the City, at its main offices, attention of the Mayor.
12. Amendment. The Agreement may be amended or modified only by a written
instrument signed by Gandurski and by a duly authorized representative of the City.
13. Governing Law. The Agreement is a State of Illinois contract and shall be
construed under and be governed in all respects by the laws of the State of Illinois, without giving
effect to the conflict of laws principles of such state.
14. Counterparts. The Agreement may be executed in any number of counterparts,
each of which when so executed and delivered shall be taken to be an original; but such
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Page 4 of 4
counterparts shall together constitute one and the same document.
IN WITNESS WHEREOF, the parties have executed the Agreement effective on the date
and year first above written.
CITY OF EVANSTON
By:
Name:
Title:
Mayor of Evanston
INTERIM CITY MANAGER:
Kelley Gandurski
Page 7 of 7
SP1.Page 11 of 50
Memorandum
To: Honorable Mayor and Members of the City Council
From: Kelley Gandurski, Deputy City Manger
Subject: Continued Discussion of ARPA Funds and Potential for Allocation
Date: September 20, 2021
Recommended Action:
Staff recommends that members of City Council continue to discuss the most -recently
proposed allocations of American Rescue Plan Act (“ARPA”) funds, current recommendations
for allocations and provide direction on processes and continued allocation of fund ing.
Funding Source:
American Rescue Plan Act, 170.99.1700.55251
Council Action:
For Discussion
Summary:
A. ARPA Funds Generally:
On July 26, 2021, City Manager Erika Storlie presented proposed recommendations for allocations of
ARPA funding and processes the City would utilize to expend the funds.
Allocation of Funding Per Category:
Previous staff recommendation for allocation to City Council is reflected as follows:
Category Proposed Funding Amount
Economic Development $5,500,000
Social Services $3,000,000
Affordable Housing, City Finances,
Sustainability & Infrastructure $22,000,000
Inclusive & Equitable Recovery $6,000,000
Participatory Budgeting $2,500,000
Hold $4,173,654
Total ARPA Funds Granted $43,173,654
SP2.Page 12 of 50
On August 9, 2021, City Council authorized the allocation of $700,000 of ARPA funds for the
Guaranteed Income Pilot (79-R-21)*. On that same date, another $3,950,000 was allocated to water
($3,000,000) and parking projects ($950,000) (72-R-21)**. Subtracting these amounts from the
categories listed above, the new balance remaining is as follows:
Category Proposed Funding Amount
*Economic Development $5,500,000
Social Services $3,000,000 (-$700,000) = $2,300,000
**Affordable Housing, City Finances,
Sustainability & Infrastructure $22,000,000 (-$3,950,000) = $18,050,000
Inclusive & Equitable Recovery $6,000,000
Participatory Budgeting $2,500,000
Hold $4,173,654
Remaining Balance $38,523,654
2. Economic Development Update:
On August 31, 2021, Economic Development Manager Paul Zalmezak presented his strategy for
implementation of ARPA funds for Evanston’s economic development and recovery. At that meeting,
the Economic Development Committee provided direction to City staff based upon the strategies
presented to the Committee: (1) focus on workforce development; (2) retail analysis of Evanston; (3)
placemaking; (4) small business direct assistance; and (5) business district infrastructure. Ultimately,
the Committee provided direction for staff to move forward with a citywide retail market study, which
will require a RFP and funds committed to retaining a qualified consultant to perform the study. With
regard to workforce development and placemaking, staff was directed to examine ways to move forward
with these initiatives in-house.
Given this direction, from the Economic Development category of ARPA, staff recommends allocation
of :
• $750,000 for workforce development (staffing, program development, implementation). This
would include a five (5) year staff salary.
• $200,000 for Clean Slate Program Partnership (training, programs, space and resources).
• $1,000,000 for placemaking (planning, materials, labor)
• $250,000 for consultant for a city-wide retail study.
• Total recommendation for ARPA funds set aside for these initiatives is $2,200,000.
A plan for small business and direct assistance payments will be further developed in the Economic
Development Committee.
Page 2 of 5
SP2.Page 13 of 50
• Staff proposes renaming this category to Affordable Housing, City Finances, Sustainability &
Infrastructure. Its previous name was City Finances & Infrastructure but that does not properly
identify all categories of items that will be funded through this category. This category is
intended to be allocated directly by City Council via staff and council recommendations.
Hazard Pay
The City is in the process of identifying and creating a policy for distribution of hazard pay for
those essential workers who are eligible. Under ARPA, municipalities are allowed to provide
hazard pay “to respond to workers performing essential work during the COVID-19 public health
emergency by providing premium pay to eligible workers”
Eligible uses, positions and pay rates under providing premium pay to essential workers include
the following:
• Positions include: staff in healthcare, workers at farms, food production, grocery stores and
restaurants, janitors/ sanitation workers, truck drivers, transit staff and warehouse workers, public
health and safety staff, childcare workers, educators, school staff, social service and human
services staff.
• Can provide an amount up to $13/hr in addition to wages, cannot exceed $25,000 per eligible
worker
• City staff recommends setting aside $500,000 of ARPA funds to city workers who may be
eligible to receive the hazard pay. The City’s Human Resources Department will work together
with the City Manager’s Office to develop a policy for distribution.
Equipment Replacement Funding
The Equipment Replacement Fund is typically funded through a transfer from the General Fund.
The requested budget for vehicle replacements has been $2 million annually to keep pace with
vehicle life cycles. During the 2021 budget process, the budget for vehicle replacements was
reduced to $1.6 million - $220,000 from General Fund transfer, $850,000 from bond proceeds,
and the remainder from the Equipment Replacement Fund balance. The expected $850,000 for
vehicle replacements was removed from the list for 2021 bonds after ARPA was confirmed. Staff
recommends obligating $850,000 in ARPA funding for 2021 vehicle purchases.
Staff intends to bring the budget for vehicle replacements back to the $2 million level in the 2022
budget, in order to catch up on delayed purchases from 2020 and 2021. In order to accomplish
this, an additional $1.6 million in funding will be needed. The options for funding this amount
are through ARPA, bonds, or adding to the General Fund and increasing taxes. Staff recommends
$1.6 million in ARPA funding towards vehicle replacements in the 2022 budget.
Parking Fund
The Parking Fund has experienced catastrophic losses in revenue as a result of the COVID-19
pandemic. The Parking Fund supports operations of the City’s metered spaces, garages, and lots.
The Parking Fund also supports General Fund operations through a $3 million annual transfer.
The Parking Fund is eligible to receive support through the revenue loss provision in ARPA. For
2020 alone the fund is eligible for revenue loss funding of $2.8 million. Staff recommends setting
aside $2.5 million in funding for the Parking fund, to continue to support operations and fund
capital projects while the fund continues to recover from the losses of COVID -19. If ARPA is
not used, the City would need to issue bonds for parking capital projects, increase parking rates,
Page 3 of 5
SP2.Page 14 of 50
or reduce the transfer to the General Fund and raise property taxes in order to make up for this
loss.
2022 Revenue Loss
Staff continues work on the 2022 Proposed Budget, which will be available to the public on
October 11, 2021, with a presentation to City Council expected for October 18, 2021. Projected
2022 revenue to the General Fund is $112.7 million. This is still a loss of $4.4 million as
compared to 2020 General Fund revenue of $117.2 million. Expenses continue to rise under
existing union contracts, and vacant positions are required to be filled in order to continue to
provide existing City services. To solve this deficit, staff expects to request $2-2.5 million in
ARPA funding towards General Fund operations under the revenue loss provision. This
will be required in order to avoid a property tax increase. If 2021 and 2022 revenue perform
higher than current projections, this surplus revenue will be used for operations instead of
ARPA.
2022 Capital Improvements Plan
As part of the 2022 budget, staff will propose approximately $10 million in general capital
projects, to be funded through General Obligation bonds as is the City’s past practice. Many of
these projects may be eligible for ARPA funding. Given the requests for ARPA funding for other
City finance projects above, it is still staff recommendation to fund this $10 million through
bonds, and save ARPA for projects and operations that would not be eligible for bond funding.
However, if the City Council chooses to reduce the amount of bond funding for capital projects
in 2022, some amount of ARPA funding may be used for these projects instead.
Compliance Funding
Critical to the operation of ARPA funds is ensuring total compliance with federal regulations. Currently,
there is not one staff member or department dedicated to the regulation or compliance requirements of
ARPA. Part and parcel of compliance is also ensuring proper reporting and regulation. Staff proposes
that the City Council set aside $200,000 annually for 5 years ($1 million total) to fund staff who will
handle compliance and reporting. There is already a precedent set for this. When the City received
funding through the Neighborhood Stabilization Program (“NSP”), funds were set aside for a full time
staff person to manage the NSP for three years to ensure compliance with all regulatory requirements.
D. Social Services / Inclusive & Equitable Recovery:
Over the course of the summer, the City presented three (3) town hall sessions (in partnership with
Evanston Community Foundation, Cradle to Career and Northwestern University), inviting members of
the community to attend. Two meetings were in person (one in Spanish), and one meeting was held
virtually. Community members were asked to consider questions to provoke thought and direction on
how the City should consider distribution of ARPA funds. Additionally, specific topics of interest arose
during those meetings, pertaining to social service issues, inclusivity, and equity. The City’s non -for-
profit partners assisted in creating roundtables and facilitation of community-wide discussion focused
around certain specific topics, such as:
1. Early Childhood Education Council (7/23/21)
2. Workforce Development and Emerging Adults (8/13/21).
3. School Aged Children (8/17/21)
4. Immigrant and Undocumented Population (8/18/21)
5. Arts and Humanities (8/19/21)
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SP2.Page 15 of 50
6. Economic and Community Development (8/24/21)
7. Seniors and Individuals with Disabilities (8/25/21)
8. Housing and Homelessness (9/13/21)
9. * Youth Idea Forum / Town Hall (9/21/21)
* Scheduled for a future date.
The Evanston Community Foundation sponsored facilitators and will provide a full report for City
Council and City Management after the Youth Idea Forum on September 21, 2021. The report will
provide a framework for consideration of funding criteria for social services, inclusivity and equitable
recovery for Evanstonians.
Sustainability and Implementation of Climate Action and Resilience Plan (“CARP”)
In late 2018, the Evanston City Council approved CARP, which calls for carbon neutrality by 2050, zero
waste by 2050 and 100% renewable electricity by 2030 among other goals. The plan was developed by
a 17-member working group appointed by the Mayor. The plan identifies critical actions that need to be
taken in order for Evanston to play its part in avoiding cataclysmic climate change as well as identifies
key strategies in ensuring Evanston is prepared to deal with those climate hazards. Since implementation,
staff has worked diligently with the community to formulate initiatives to reach the goals outlined in
CARP. However, the Plan is largely an unfunded mandate. In order to meet these important goals, staff
recommends setting aside ARPA funds for these initiatives. Staff recommends setting aside $200,000
annually for 5 years ($1 million total) to fund staff and programming for sustainability, resilience and
environmental justice issues, and further implementation of CARP goals.
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SP2.Page 16 of 50
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Nyden, Community Development Director; Jessica Wingader,
Sr . Grants and Compliance Specialist; Marion Johnson, Housing and
Economic Development Analyst
Subject: Affordable Housing Activities and Progress in 2021
Date: September 20, 2021
Recommended Action:
This memorandum updates the City Council on the projects and activities that have been
undertaken since the Affordable Housing Update on January 19, 2021, to address the City
Council goal of expanding affordable housing options in Evanston, as well as acti ons taken to
address needs due to the COVID-19 pandemic. Staff requests that it be accepted and placed
on file.
Council Action:
For Action: Accept and Place on File
Summary:
Shelter, Housing, and Support Services for Evanston Residents Connections for the
Homeless served 4,055 people who were homeless or unstably housed in the 12 months
ending June 30, 2021; 1,942, almost 50%, were Evanston residents. This work used a total of
$6,049,000 to directly benefit Evanston residents, including $1,705,578 in federal pass-through
funds (ESG-CV, CDBG-CV, HOME, ESG, and CDBG) and $59,400 in local funds from the City
of Evanston, and $865,022 from Evanston foundations and donors. The remaining $3,420,000,
or about 57% of the total, was from non -Evanston sources including other federal, State of IL,
and Cook County funds, and donations from private foundations and individual donors.
Services included:
• Non-congregate and congregate shelter, and 3 meals each day for 185 Evanston
households, comprising 186 adults and 36 children
• 18,000 basic necessities such as meals, groceries, and laundry were provided to 868
Evanstonians at drop-in centers
• Permanent housing using re-housing funding for 197 homeless or unstably housed
households, comprising 188 adults and 94 children
SP3.Page 17 of 50
• Evictions were prevented using homeless prevention funding to pay rent and utility
arrearages, keeping 203 Evanston households, comprising 328 adults and 213 children
from losing their homes
Other Programs Funded and Implemented in 2021 to Address COVID-19
CDBG-CV:
• $500,000 to Connections for Rent & Mortgage assistance
• $150,000 to Curt’s Cafe for Pop-up Food Pantry
• $200,000 for City’s Summer Youth Violence Prevention Program
• $50,000 for small business grants
• $115,000 to Childcare Network of Evanston for childcare scholarships
ESG-CV:
• $150,000 to Connections for Case Management for RRH households
• $25,000 to Alliance to End Homelessness to support the Homeless Management
Information System required for ESG and ESG-CV tracking and compliance
Renter Eviction and Homeowner Foreclosure ThreatsWith the State of Illinois eviction
moratorium scheduled to end on October 3, 2021, Evanston renters with rent arrearages could
be faced with eviction. The backlog of evictions for Evanston is not known, but for Chicago is
estimated at 33,500, up from 20,000 in early 2021. In addition, illegal lockouts continue even
during the moratoria, reinforcing the critical need for rent assistance. The number of Evanston
tenants with unpaid rent who could be facing eviction filings also is not known, however,
eviction and lease issues are still the top reasons for calls to the Landlord/Tenant hotline,
supporting the concern of a large number of evictions due to unpaid rent.
Homeowners who are unable to pay their mortgages are also at risk of foreclosure due to the
ending of the 18-month mortgage forbearance period for homeowners who applied early in
2020. Depending on the lender, this can result in payment plans that increase their monthly
payments, or for federally-backed mortgages, to the extension of their mortgage term by adding
the months of forbearance to the end of the current term. Foreclosures rates nationwide are at
an all-time low for Jan-June 2021, down 62% relative to 2020, and 78% relative to 2019, so the
number of homeowners affected may be relatively low. However, Illinois had the second-
highest foreclosure rate in the country for Jan-Jun 2021.
The following summary from the Lawyers' Committee for Better Housing describes new
protections for Illinois renters and homeowners in the "COVID-19 Emergency Housing Act"
signed by Governor Pritzker on May 17, 2021.
The new state law greatly expands the sealing of eviction court records for cases filed
before and during the coronavirus pandemic and prohibits tenant screening companies
from reporting sealed eviction records.
COVID-19 and related shut-down orders have created economic instability for many
renters through no fault of their own. The sealing provisions are meant to prevent
eviction case filings from becoming a barrier for renters in obtaining future housing, as
described in a recent Consumer Reports article. The law requires automatic sealing of
Page 2 of 7
SP3.Page 18 of 50
eviction records between March 2020 and March 2022. Unsealing will be allowed only
when a judgment is issued and a case is unrelated to nonpayment of rent.
Certain eviction records prior to March 2020 will also be sealed if the parties agree, if
the case is dismissed, or if the court finds that the tenant did not violate the lease or that
doing so is in the interest of justice. These eviction sealing provisions sunset on July 31,
2022. Finally, the legislation prohibits tenant screening companies from sharing a sealed
eviction record and creates penalties if this is violated.
In addition to the sealing provisions, the COVID-19 Emergency Housing Act establishes
rules for federally funded emergency rental assistance to ensure people with the lowest
incomes can access these funds. These rules clarify that eligible tenants do not need a
written lease and prioritize funding for communities with the highest number of COVID -
19 positive cases; people with a documented history of housing instability or
homelessness; and people with a significant amount of back rent due. The law also
provides foreclosure protections for homeowners and small landlords by halting judicial
sales and orders of possession through July 31, 2021.
Emergency Rental and Mortgage Assistance Programs The American Rescue Plan Act
included a second round of rent and mortgage assistance that is distributed to states and
municipalities and counties with populations of 200,000 or more. Evanston residents will be
able to apply to Cook County or the Illinois Housing Development Author ity (IHDA) for
assistance when programs open later this fall. IHDA will also open a mortgage assistance
program that will provide assistance up to $25,000. The City will publicize these resources
when they are launched through e-news and on social media, shared with partner agencies,
and posted on the City website.
Currently, the Illinois Department of Human Services rent and mortgage assistance program is
open, as is the City of Evanston CDBG-CV funded rent and mortgage assistance program.
Connections administers both these programs. Evanston residents can apply for assistance
through the Alliance to End Homelessness in Suburban Cook County Entry Point by calling
877-426-6515 or accessing Coordinated Entry.
Legal Assistance Program:The Cook County Legal Aid for Housing and Debt (CCLAHD)
provides free legal help to Cook County residents facing eviction, foreclosure, debt, and tax
deed issues. The City has been publicizing this resource, including in two webinars for renters
and landlords about how to deal with eviction, hosted by MTO and LCBH in August. Michelle
Gilbert, LCBH’s Legal Director, Covid-19 Eviction Prevention Project, will explain the program
and answer questions at tonight’s meeting.
Committee Updates:The realignment of the Housing and Community Development Act
Committee, Housing and Homelessness Commission, and Mental Health Board into two
committees, the Housing and Community Development Committee and the Social Services
Committee, is complete. Committee members have been appointed and both committees will
have their first meetings in September.
• Housing and Community Development Committee responsibilities:
Page 3 of 7
SP3.Page 19 of 50
o Housing, community & economic development
o HUD Consolidated Plan, CDBG, HOME, and AHF
• Social Services Committee responsibilities:
o Equitable access to services for underserved residents
o CDBG Public Services, City Human Services, and ESG
In addition, a new subcommittee of the Planning and Development Committee was formed on
September 9 to evaluate and develop recommendations for several related housing issues in
coordination. These issues have been considered separately by the Plan Commiss ion and
Planning and Development Committee.
• Members: Councilmembers Kelly (chair), Burns, Reid, and Revelle
• Scope of work:
o Definition of family and method to determine occupancy standards
o Nuisance Premises ordinance to address tenant issues more effectively
o Residential Landlord and Tenant ordinance to align with Cook County’s
ordinance
o Rental Licensing to strengthen Property Maintenance to ensure decent and safe
housing conditions
Affordable Housing Accomplishments in 2021:To meet affordable housing needs in
Evanston, a multi-pronged approach has been used. Despite significant challenges related to
the COVID-19 pandemic, we continue to make significant progress in the following areas:
• New income-restricted units in affordable and mixed-income projects
• New income-restricted units in market-rate developments covered by the Inclusionary
Housing Ordinance (IHO)
• Leveraging City assets to expand affordable housing
Affordable and Mixed-Income Housing Projects:
• 1011 Howard St, Ann Rainey Apartments, Evergreen/CJE 60-unit senior housing project
with $1.5M of AHF and $500K of HOME (6 units with Project-Based Vouchers (PBV) ≤
30% AMI, 6 units at 30% AMI, 24 units with PBV ≤ 50% AMI, and 24 units at 60% AMI)
• 1930 Jackson Ave, Housing Opportunity Development Corporation ADU/coach house
with $190K of HOME (1 unit at 60% AMI)
• 1900 Sherman Ave., The Emerson, Housing Authority of Cook County 152 -unit 55+
development (34 units with PBV ≤ 50% AMI, 17 units at 80-120% AMI) adjustments to
the approved PD are being proposed in October 2021.
• RFP for the redevelopment of Lot 1. Proposals are being evaluated by a review
committee been have Interviews staff. Evanston HACC City and comprising of
scheduled with several applicants. A recommendation will be presented to City Council
and the HACC board of directors at the conclusion of the evaluation process.
Affordable Units in Market Rate Housing: As planned developments are added to the
pipeline, our work to increase IHO units continues to advance the goal of expanding the number
of affordable units in Evanston.
• Planned developments under construction:
o 1555 Ridge Ave. : 3 units at 60% AMI , $525K fee in lieu
o 2211 Maple Ave.: 2 units at 60% AMI
Page 4 of 7
SP3.Page 20 of 50
• Planned developments approved:
o 718 Main (The Vogue): 12 units at 60% AMI
o 1101 Church St.: 3 units at 60% AMI
o 2030 Greenwood St.: 2 units at 60% AMI
• Planned developments submitted:
o 1012 Chicago Ave. : 10 units at 60% AMI
• Developments in the pipeline:
o Additional developments that would be covered by the IHO are under discussion
and may move forward in 2021.
Conclusions/Next Steps:
The evolving nature of the pandemic and changes resulting from it will require the City of
Evanston and its community partners to be creative and flexible to address changing needs,
both short- and long-term. Staff will continue to monitor key data and out comes and to seek
direction from the City Council to achieve Evanston’s successful and equitable recovery from
COVID-19 as well as its affordable housing goals.
Attachments:
FY21 Evanston Services-Connections
Page 5 of 7
SP3.Page 21 of 50
Evanston Service Report
July 2020 - June 2021
Ending homelessness, one person at a time.connect2home.org
Shelter
HousingPrevention
Drop-In
541
EVANSTONIANS
203
HOUSEHOLDS
• BLACK – 65% • LATINX – 9% • WHITE – 11% • MULTI-ETHNIC/RACIAL & OTHER – 15%
213
CHILDREN
Prevented from losing their
home by covering $722,754 in
rent, mortgage, and utility bills.
282
EVANSTONIANS
197
HOUSEHOLDS
94
CHILDREN
Obtained or maintained stable housing.
Issued $1.2M in rent payments to
Evanston landlords.
222
EVANSTONIANS
185
HOUSEHOLDS
36
CHILDREN
Sheltered with $2.1M for hotel rooms
and $318,000 to local restaurants
invested in Evanston’s economy.
868
EVANSTONIANS
Accessed 18,387 basic necessities,
including: 6,770 lunches and
34,000LBS of food.
1,932 Evanston Residents Served
of 4,055 Total People Served
48%
of Total Residents
Served are from
Evanston
$6,049,000 Invested into Evanston
$2.63 Million $3.42 Million
FINANCIAL INVESTMENTS INTO THE EVANSTON COMMUNITY
via
Evanston based Families,
Foundations, and City
via
Non-Evanston based Families, Foundations, Federal
Government, State of Illinois, and Cook County
Page 6 of 7
SP3.Page 22 of 50
$59,400
Evanston Mental
Health Board
Ending homelessness, one person at a time.connect2home.org
FEDERAL FUNDING - PASSED THROUGH THE CITY OF EVANSTON
59
292
868
FUNDING DIRECTLY FROM THE CITY OF EVANSTON
257
$160,000
HUD
City of
Evanston
Evanstonians
housed/TBRA
$131,578
Emergency
Solutions Grant
City of
Evanston
$19,000
Community Development
Block Grant
City of
Evanston
Evanstonians Accessed
Basic Needs
City of
Evanston
Meals Purchased
for Shelter
Residents
Evanstonians
Rapidly Rehoused
and Prevented from
Losing their Home
$1,395,000
Federal COVID-19
Relief Funds
(e.g. ESG, CDBG)
868
City of
Evanston
Evanstonians
Accessed
Basic Needs
Evanstonians
Sheltered, Rapidly
Re-Housed, Outreach
101K
GOVERNMENT INVESTMENT
$10,000,000
($1,764,978 through City of Evanston)
73%
27%
FY21
Financials
Connections is a
$13.7M organization:PRIVATE PHILANTHROPY
$3,700,000
($1,652,693 through Evanston community)
Page 7 of 7
SP3.Page 23 of 50
Memorandum
To: Honorable Mayor and Members of the City Council
From: Jessica Wingader, Social Services Grants & Compliance Specialist
CC: Johanna Leonard, Community Development Director, Sarah Flax,
Housing & Grants Manager, Marion Johnson, Housing & Economic
Development Analyst
Subject: 2021 Emergency Solutions Grant Recommendation
Date: September 20, 2021
Recommended Action:
Social Services Committee recommends approval by a 5-0 vote the 2021 Emergency Solutions
Grant $15totaling allocations (ESG) 6,606: $144,861 services social two to agencies
(Connections for the Homeless and the YWCA Evanston/North Shore) that provide housi ng
and services for individuals and families who are homeless or at risk of homelessness, and
$11,745 to the City of Evanston for grant administration.
Funding Source:
Funding source is the City’s 2021 Emergency Solutions Grant entitlement allocation in the
amount of $156,606 from the U.S. Department of Housing & Urban Development; account
250.21.2128.56001 with individual account numbers for external agencies funded and City
administrative costs.
Council Action:
For Action
Summary:
ESG funding will be used for the following eligible activities: essential services/street outreach,
operating reof shelters, homeless expenses rapid -households, homeless for housing
homeless prevention for households at high risk of homelessness, and program administration
as outlined in the 2021 Action Plan, which was approved by City Council on April 12, 2021.
This recommendation allocates specific dollar amounts to sub -recipients for all direct services
and is critical to support people in housing crises who are not affected by COVID-19.
The City of Evanston’s 2021 ESG grant is $156,606; the 2021 recommendation maintains 10%
of funding for Street Outreach and 32.5% of funding for Emergency Shelter operations as
allowed under ESG regulations. In keeping with HUD’s goal of prioritizing Rapid Re -Housing
to implement the Housing First strategy of the Federal Homeless Emergency Assistance and
SP4.Page 24 of 50
Rapid Transition to Housing (HEARTH) Act of 2009 that reauthorized the McKinney -Vento
Homeless Assistance Act, 35% of funding is allocated to that activity and 15% is allocated to
Homeless Prevention. The table below shows the 2020 ESG allocation of funds to eligible
activities and the recommendation for 2021. Funding may be shifted between Prevention and
Rapid Re-housing during program implementation to assist households that are eligible for
each activity if needed. With the lifting of the eviction moratorium, staff recommends the
increase to Prevention funding and the slight reduction to Rapid Re-housing as allowable under
federal regulations.
Eligible Activities 2020 Allocation 2021
Recommendation
Street Outreach $ 15,846 10.0% $ 15,661 10.0%
Emergency Shelter $ 51,500 32.5% $ 50,897 32.5%
Homeless Prevention $ 15,846 10.0% $ 23,491 15.0%
Rapid Re-housing $ 63,385 40.0% $ 54,812 35.0%
Administration $ 11,885 7.5% $ 11,745 7.5%
Totals: $ 158,463 100.0% $ 156,606 100.0%
Staff recommends funding Connections for the Homeless and the YWCA Evanston/North
Shore through sub-recipient agreements to provide direct services consistent with the 2020
ESG allocation. Both agencies are members of the Suburban Cook County Continuum of Care,
have the programmatic capacity to implement ESG activities and the administrative capacity
to comply with federal regulations. The City will retain ESG Administration funds for program
management and compliance.
Connections for the Homeless – $15,661 for its Street Outreach program; $35,897 for operating
support of its Emergency Shelters; $23,491 for Homeless Prevention rent and utility assistance
and case management; and $54,812 for Rapid Re -housing rental assistance; total funding of
$129,861.
Connection’s shelters provide housing for single adults and families who may be chronically
homeless or have lost housing because of unemployment, eviction, foreclosure, etc. ESG
funds are used for operating expenses including rent, repairs, maintenance, an d supplies.
Connections also provides services including case management and meals to shelter residents
and to clients of its street outreach program. Caseworkers help clients find employment and
receive benefits such as Supplemental Social Security and Social Security Disability Insurance.
Medical services are provided through a weekly in-house clinic and clients are referred to Erie
Family Health Center, mental health providers, and support programs for health services,
including mental health and substance abuse. ESG funds are used for caseworkers and other
program staff salaries and benefits.
Connections for the Homeless also provides Re-housing and Prevention services. Funds are
used for direct assistance in the form of rent and utility payments, as well as case management,
housing location, and stabilization services.
Page 2 of 3
SP4.Page 25 of 50
YWCA Evanston-North Shore - $15,000 for operating support of its shelter facility that provides
safe housing for up to 90 days for adults and children who are victims of domestic viole nce.
The YWCA provides case management, legal advocacy, crisis intervention, financial literacy,
and other services to help households develop independence and self-sufficiency. The YWCA
provided housing, meals, and supportive services to 426 women and children in its DV shelter
in 2020 and anticipates serving an increased number of participants in 2021. ESG funds will
be used for essential supplies such as food for people staying in the shelter, and other
operating costs.
Evanston’s 2021 ESG funds will be matched on a one-to-one basis with State of Illinois funding
and private resources, including in-kind contributions, to meet the 100% match requirement for
ESG.
Legislative History:
At its meeting on September 9, 2021, the Social Services Committee voted unanimously to
recommend approval of the 2021 Emergency Solutions Grant recommendation to City Council.
Page 3 of 3
SP4.Page 26 of 50
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Erika Storlie, City Manager; Kelley Gandurski, Deputy City Manager;
Johanna Nyden, Community Development Director
Subject: McGaw YMCA Men's Residence Renovation Plan Presentation
Date: September 20, 2021
Recommended Action:
The McGaw YMCA will present its plan to renovate the Men’s Residence, a single room
occupancy facility, on floors 3 - 5 of the McGaw YMCA building at 1000 Grove Street in
Evanston. Discussion by, and feedback from Councilmembers is requested on this plan.
Council Action:
For Discussion
Summary:
The attached presentation will be made by Monique Parsons, McGaw YMCA President/CEO.
Attachments:
McGaw YMCA - Renovation Project Overview - September 2021 - Shared with City of
Evanston
SP5.Page 27 of 50
Page 2 of 20SP5.Page 28 of 50
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Johanna Nyden, Director of Community Development
CC: Sarah Flax, Housing & Grants Manager; Marion Johnson, Housing &
Economic Development Analyst
Subject: Metropolitan Tenants Organization/Lawyers Committee for Better
Housing Landlord Tenant Assistance Program
Date: September 20, 2021
Recommended Action:
This memorandum provides information on the Landlord Tenant Services program for which
the City contracts with the Metropolitan Tenants Organization and Lawyers Committee for
Better Housing, and how inquiries from Evanston residents and landlords are handled via 311
in response to a referral from Councilmember Burns.
Council Action:
For Discussion
Summary:
The City has contracted with the Metropolitan Tenants Organization (MTO) and Lawyers’
Committee for Better Housing (LCBH) to provide assistance to Evanston landlords and tenants
since 2018. The current contract is for up to $87,500 for a 15-month service period from
October 1, 2020, through December 31, 2021. The collaboration between MTO and LCBH
results in greater efficiency in service delivery, reduced administrative time spent on the intake
of clients, and improved data collection and reporting. Services are divided into a base scope
of work that is billed in quarterly installments of $11,700, totaling $58,500 for the 15 -month
contract, and additional services that are provided as needed and billed at an hourly rate of
$120 as incurred, up to $29,000. Cases in the base scope averaged between 35 and 40 calls
per month in the prior contract and were anticipated to increase due to the increase in tenants
unable to pay rent because of COVID-19 and the anticipated lifting of the moratoria on evictions
of those tenants. The scope of work is detailed below:
Base Scope of Work:
• Operating a free hotline for landlord-tenant inquiries Monday through Friday from 1-5
pm; for callers who call outside of those hours, MTO will return all calls within two
business days
SP6.Page 47 of 50
• Responding to landlord-tenant inquiries received through the City’s 311 system and the
MTO hotline, estimated at 35-40 cases per month
• Delivering information and assistance to landlords and tenants, including help with
writing letters, strategies on how to resolve issues through negotiations, and referrals to
other sources
• Working with the City to maintain current landlord -tenant information on the City’s and
MTO’s websites
• Coordinating at least two two-hour trainings for Evanston tenants and landlords
• Working with the City's Property Standards Division RENT program to provide at least
one two-hour training for Evanston landlords and/or property managers
Additional Services:
• Mediation between landlords and tenants at the hourly rate of $43 and billed based on
actual hours and applicable reimbursable costs
• Tenant organizing for buildings at which tenants are facing common problems such as
a foreclosure, poor maintenance, building security concerns, health hazards, etc. at the
hourly rate of $27 and billed based on actual hours and applicable reimbursable
expenses per building case
• Legal representation for low-income Evanston tenants to avoid displacement through
evictions and illegal lockouts would be provided and billed at $120 per hour, plus any
reimbursable expenses associated with these cases
2020-2021 Reporting:
• Call volume is starting to lower to pre-COVID numbers, with about 35 calls per month
• Main reasons for calls are still leases and eviction questions (40% of calls), with a
significant drop (-21%) in calls relating to maintenance compared to pre-COVID
numbers
• We are also seeing less calls about security deposits and more calls about utilities
• While MTO has no physical offices and has not been able to organize in-person events
due to COVID-19, informational webinars are organized for Evanston specifically at least
twice a year, usually more based on policy changes. The last webinar took place in
August. MTO also sends a newsletter and organizes additional non-Evanston specific
webinars. There has been discussion to organize in-person events in the future.
• Full details on call volumes for this year and last year are available in the report attached,
additional questions will be answered verbally by MTO staff.
Attachments:
2021 MTO Landlord Tenants Services Report
2020 MTO Landlord Tenants Services Report
Page 2 of 4
SP6.Page 48 of 50
Date 9/2/2021 CITY OF EVANSTON TENANT-LANDLORD SERVICES REPORT
Category Oct.Nov.Dec.Jan.Feb.Mar.Apr.May Jun.Jul.Aug.Sept.Total % of total
Maintenance 6 12 3 6 9 6 6 13 4 2 10 77 20.16%
Eviction 7 6 5 4 9 4 7 7 9 1 4 63 16.49%
Notices 1 2 0 0 0 1 0 0 0 0 0 4 1.05%
Disturbance 6 3 1 0 3 3 2 7 8 4 4 41 10.73%
Security Deposits 1 2 0 0 1 2 6 3 1 5 21 5.50%
Lease 6 10 3 5 7 14 13 9 13 2 7 89 23.30%
Early Termination 9 5 3 5 3 4 2 2 5 3 2 43 11.26%
Pests 0 0 0 0 0 0 0 0 0 4 2 6 1.57%
Utilities 2 1 3 3 5 2 1 10 1 0 1 29 7.59%
Subleases 0 0 0 0 0 0 0 0 0 0 0 0 0.00%
Foreclosure Eviction 0 0 0 0 0 1 0 1 0 0 0 2 0.52%
Lock Out 0 1 2 0 0 1 2 1 0 0 0 7 1.83%
Total 38 42 20 23 37 38 39 53 41 16 35 0 382
Quarterly total 100 98 133
Monthly Averages 33 33 44 35
2019 2020 2021
Mediation cases 1 Summary:
Eviction legal assistance Call volume is a bit more than 2019 but lower than 2020. Seasonal patterns
vary, likely depending on moratoria and other policy changes. The top
reasons for calls have shifted with COVID-19. We are continuing to see a
large drop in maintenance and disturbances calls, and more calls for
evictions/lease issues. We are also starting to see an increase in calls
related to utilities. The majority of calls (87%) is still from tenants.
Trainings 3 3 2
Cases % of total
Landlord initiated 37 13.55%
Tenant initiated 236 86.45%
Total 273 100.00%
Category
Oct
2018 -
Aug
2019
Total
Oct
2019-
Aug
2020
Total
Oct
2020 -
Aug
2021
Total
2019-21
%
change
2020-21
%
change
Maintenance 98 92 77 -21.43%-16.30%
Lease 99 77 89 -10.10%15.58%
Eviction 29 65 63 117.24%-3.08%
Early Termination 38 47 43 13.16%-8.51%
Disturbance 22 43 41 86.36%-4.65%
Security Deposits 32 32 21 -34.38%-34.38%
Utilities 15 26 29 93.33%11.54%
Pests 10 12 6 -40.00%-50.00%
Notices 10 7 4 -60.00%-42.86%
Lock Out 4 7 7 75.00%0.00%
Foreclosure Eviction 1 1 2 100.00%100.00%
Subleases 0 0 0 0.00%0.00%
Total 358 409 382 6.70%-6.60%
Page 3 of 4
SP6.Page 49 of 50
Date 9/1/2020 CITY OF EVANSTON TENANT-LANDLORD SERVICES REPORT
Category Oct.Nov.Dec.Jan.Feb.Mar.Apr.May Jun.Jul.Aug.Sept.Total
Maintenance 10 9 3 10 11 13 4 6 7 5 14 92
Eviction 1 1 1 14 6 8 8 7 2 6 11 65
Notices 0 0 0 1 0 0 0 1 0 1 4 7
Disturbance 7 0 2 5 7 4 3 0 6 3 6 43
Security Deposits 5 4 0 5 1 3 1 4 1 3 5 32
Lease 3 2 1 7 2 6 14 6 8 12 16 77
Early Termination 5 1 2 3 8 4 6 2 6 7 3 47
Pests 0 1 0 5 3 1 0 0 2 0 0 12
Utilities 3 3 2 4 2 3 2 2 0 2 3 26
Subleases 0 0 0 0 0 0 0 0 0 0 0 0
Foreclosure Eviction 0 0 0 0 0 1 0 0 0 0 0 1
Lock Out 0 0 1 0 0 1 1 0 1 2 1 7
Total 34 21 12 54 40 44 39 28 33 41 63 0 409
Quarterly total 67 138 100 104 102
Monthly Averages 22 46 33 52 37
Category
2018
Contract
Total
2019
Contract
Total
%
change Total Summary:
Maintenance 98 92 -6.12%201 2020 saw an increase in calls of almost 15% already with the data not
including the month of September yet, and a clear shift in case categories
(vs. 2019). While the top 2 categories remained maintenance and leases,
2020 saw a strong increase (more than double) in cases related to evictions,
as well as disturbances (+95%) and utilities (+73%).
Lease 99 77 -22.22%191
Eviction 29 65 124.14%96
Early Termination 38 47 23.68%93
Disturbance 22 43 95.45%69
Security Deposits 32 32 0.00%72
Utilities 15 26 73.33%43
Pests 10 12 20.00%24
Notices 10 7 -30.00%17
Lock Out 4 7 75.00%11
Foreclosure Eviction 1 1 0.00%2
Subleases 0 0 0
Total 358 409 14.25%819
2019 2020
Mediation cases
Eviction legal assistance
Trainings 3 3
Cases % of total
Landlord initiated 26 8.84%
Tenant initiated 268 91.16%
Total 294 100.00%
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