HomeMy WebLinkAbout05.24.21
AGENDA
City Council
Monday, May 24, 2021
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Rules Committee begins at 4pm
City Council convenes at 5:30pm or the conclusion of Rules Committee
As the result of an executive order issued by Governor J.B. Pritzker suspending in-
person attendance requirements for public meetings, City Council members and City
staff will be participating in this meeting in a hybrid way.
Those wishing to make public comments can sign up by completing the City Clerk's
Office's online form at www.cityofevanston.org/government/city-clerk/public-
comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL - COUNCILMEMBER WYNNE
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
Page 1 of 506
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the
agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment,
and no individual shall speak longer than three minutes. The Mayor will
allocate time among the speakers to ensure that Public Comment do es
not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment.
Aldermen do not respond during Public Comment. Public Comment is
intended to foster dialogue in a respectful and civil manner. Public
comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
American Rescue Plan Act Funding Guidelines
Staff requests City Council review the following guidelines of the
American Rescue Plan Act (ARPA) and then discuss.
For Discussion
American Rescue Plan Act Funding Guidelines - Attachment - Pdf
13 - 187
Page 2 of 506
SP2.
Approval for up to $50,000 of CDBG-CV Funding for the
Entrepreneurship Grant Program - Emergency Assistance to
Support Evanston Businesses’ Recovery from the Coronavirus
Staff recommends City Council approval of up to $50,000 of Community
Development Block Grant CARES Act (CDBG-CV) funding to expand the
resources for the Entrepreneurship Support Program - Emergency
Assistance to help mitigate the economic impact of COVID -19 on
Evanston businesses.The City received $1,586,370 in CARES Act
CDBG-CV funding- $250,000 of which was allocated for economic
development activities in the CARES Act budget in 215.21.5226.63065.
To date $180,000 remains unallocated. If $50,000 is approved for the
Entrepreneurship Grant Program - Emergency Assistance, approximately
$130,000 would remain for additional economic development activities.
For Action
Approval for up to $50,000 of CDBG-CV Funding for the
Entrepreneurship Grant Program - Emergency Assistance to Support
Evanston Businesses’ Recovery f - Pdf
188 - 189
SP3.
Resolution 61-R-21, Authorizing a Pilot Program for Free Beach
Access
Councilmember Reid requests approval of Resolution 61-R-21,
authorizing a pilot program for free beach access for the 2021 season.
Approval of this resolution will authorize staff to discontinue sales of
beach tokens and refund all payments received to da te. Staff
recommends City Council refer this item to the Human Services
Committee so that a funding plan can be developed and allow the Parks
and Recreation Department to continue to sell beach tokens for 2021
while planning for implementing a new procedure for free access for the
2022 season. There is no funding source for this pilot program. Season
token and daily pass beach revenue is budgeted at $1M in the 2021
adopted budget.
For Action
Resolution 61-R-21, Authorizing a Pilot Program for Free Beach Access
- Attachment - Pdf
190 - 196
Page 3 of 506
SP4.
Ordinance 60-O-21, Creating Title 12 "Workers' Rights" of the City
Code and Mandating Hazard Pay for Certain Employees
Councilmember Reid requested on May 10, 2021 that a special order of
business be placed on the agenda to mandate hazard pay for certain
employees. Staff submits ordinance 60-O-21, creating Title 12 "Workers'
Rights" of the City Code and mandating hazard pay for certain
employees. This ordinance requires larger retailers or franchises located
in the City to pay essential workers an additional $6.00 per hour on top of
their base wage for work performed during Phases 1 through 3 of Illinois'
Coronavirus Response, and an additional $3.50 per hour on top of the
base wage for work performed during Phase 4 of the Illinois Coronavirus
Response. This requirement will be retroactive, going back fifteen (15)
weeks from the date of passage of the ordinance. Staff is neutral on a
recommendation for this ordinance due to insufficient time to conduct
research, analysis and public input.
For Introduction
Ordinance 60-O-21, Creating Title 12 "Workers' Rights" of the City Code
and Mandating Hazard Pay for Certain Employees - Attachment - Pdf
197 - 210
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
CM1.
Approval of the Minutes of the Regular City Council meeting of May
10, 2021 and Special City Council meeting of May 15, 2021
Staff recommends City Council approval of the minutes of the Regular
City Council meeting of May 10, 2021 and Special City Council meeting
of May 15, 2021.
For Action
City Council Minutes 05_10_2021
City Council Minutes 5_10_2021 Part 2
City Council Minutes 5_15_2021
211 - 228
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE
Page 4 of 506
A1.
Approval of the City of Evanston Payroll, Bills, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of April 26, 2021, through May 9, 2021, in the amount of
$3,415,062.50 Bills List for May 25, 2021, in the amount of $4,188,166.21
as well as credit card purchases period ending March 26, 2021, in the
amount of $181,225.31.
For Action
Approval of the City of Evanston Payroll and Bills List and Credit Card
Activity - Pdf
229 - 264
A2.
Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris Amazon
Credit Card Activity for the period ending March 26, 2021, in the amount
of $4,805.95.
For Action
Approval of BMO Harris Amazon Credit Card Activity - Pdf
265 - 266
A3.
Approval of an Agreement with Altura Solutions, LLC, for the ADA
Transition Plan Update (RFP 21-09)
Staff recommends City Council authorize the City Manager to execute an
agreement with Altura Solutions, LLC (3616 Far West Boulevard, Suite
117-288, Austin, Texas 78731) for the ADA Transition Plan Update (RFP
21-09) in the amount of $154,850.00. Funding will be provided through
the Capital Improvement Fund 2020 General Obligation Bond (Account
415.40.4120.62145 - 621002). A more detailed breakdown of the funding
is included in the memo.
For Action
ADA Transition Plan Update (RFP No. 21-09)Recommendation for
Consulting Award - Attachment - Pdf
267 - 271
Page 5 of 506
A4.
Change Order #1 with the Metropolitan Water Reclamation District
of Greater Chicago for FY 2021 Estimated Annual User Charge for
Disposal of Sludge Generated as Part of the Water Treatment
Process
Staff recommends City Council authorize the City Manager to execute
Change Order #1 with the Metropolitan Water Reclamation District of
Greater Chicago (P.O. Box 95089, Chicago, IL 60694 -5089) in the
amount of $71,526.56. This will increase the total User Charge paid to
the District for sludge disposal during FY2021 from $136,038.70 to
$207,565.26. Funding is provided by the Water Fund Filtration Business
Unit (Account 510.40.4220.62420), which has an approved FY 2021
budget of $352,000.00 and a YTD balance of $215,961.30.
For Action
Change Order #1 with the Metropolitan Water Reclamation District of
Greater Chicago for FY 2021 Estimated Annual User Charge for
Disposal of Sludge Ge - Pdf
272 - 273
A5.
Approval of Change Order No. 2 to the Agreement with Patrick
Engineering, Inc. for the Main Street Improvements Project (RFQ 18-
28)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 2 to the agreement with Patrick Engineering,
Inc. (55 East Monroe Street, Suite 3450, Chicago IL 60603) for the Main
Street Improvements Project (RFQ 18-28) in the amount of $173,729.00.
This will increase the overall contract amount from $839,268.00 to
$1,012,997.00. Funding is provided from the Capital Improvement Fund
2021 General Obligation Bond Fund in the amount of $108,857.54 and
the Chicago Main TIF in the amount of $64,871.52. A detailed breakdown
of the funding is included in the memo below.
For Action
Approval of Change Order No. 2 to the Agreement with Patrick
Engineering, Inc. for the Main Street Improvements Project (RFQ 18-28)
- Attachment - Pdf
274 - 275
Page 6 of 506
A6.
Approval of Contract for 2021 Rebuild IL/ Motor Fuel Tax (MFT)
Street Resurfacing Project (Bid 21-12)
Staff recommends City Council authorize the City Manager to execute a
contract for the 2021 Rebuild IL/ MFT Street Resurfacing Project (Bid 21-
12) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington
Heights, IL 60005) in the amount of $1,083,777. Funding will be provided
from the Rebuild Illinois Funds in the amount of $1,195,000 and Motor
Fuel Tax Funds in the amount of $179,000 (Account 20 0.26.5100.65515
– 421001).
For Action
Approval of Contract for 2021 Rebuild IL/ Motor Fuel Tax (MFT) Street
Resurfacing Project (Bid 21-12) - Attachment - Pdf
276 - 281
A7.
Approval of Contract Award to Sumit Construction Co. for the 2021
50/50 Sidewalk Replacement Project (Bid 21-13)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Sumit Construction Co., Inc. (4150 W Wrightwood Ave
Chicago, IL 60039) in the amount of $309,860.00 for the 2021 Sidewalk
Replacement Project (Bid No. 21-13). Funding will be provided from the
Capital Improvement Program (CIP) 2021 General Obligation Bonds in
the amount of $150,000, from 2020 General Obligation Bonds in the
amount of $86,000, and from estimated private funds in the amount of
$73,860. A detailed funding summary is included in the memo below.
For Action
Approval of Contract Award to Sumit Construction Co. for the 2021
50/50 Sidewalk Replacement Project (Bid 21-13) - Attachment - Pdf
282 - 286
A8.
Approval of a Contract with Granite Inliner, LLC, for the 2021 CIPP
Sewer Rehabilitation – Contract B Project (Bid 21-22)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Granite Inliner, LLC (5031 W. 66th Street, Bedford
Park, IL 60638) for the 2021 CIPP Sewer Rehabilitation – Contract B
Project (Bid 21-22) in the amount of $332,221.00. Funding for this project
is from the West Evanston TIF Fund (Account No. 335.99.5870.65515 –
421006), which has an approved FY 2021 budget of $500,000, all of
which is remaining.
For Action
Approval of a Contract with Granite Inliner, LLC, for the 2021 CIPP
Sewer Rehabilitation – Contract B Project (Bid 21-22) - Attachment - Pdf
287 - 292
Page 7 of 506
A9.
Approval of Contract Award with Bolder Contractors, Inc. for the
2021 Water Main Improvements and Street Resurfacing Project (Bid
No. 21-08)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary,
IL 60013) for the 2021 Water Main Improvements and Street Resurfacing
Project (Bid No. 21-08) in the amount of $4,056,188.21. Funding is
provided from the Water Fund in the amount of $3,330,700.15; the Sewer
Fund in the amount of $200,000; and the Rebuild Illinois Fund in the
amount of $450,194. An additional $75,294.23 of the contract value will
be reimbursed by the Village of Wilmette through an IGA for the paving of
Garrison Street. A detailed funding summary is included in the memo
below.
For Action
Approval of Contract Award with Bolder Contractors, Inc. for the 2021
Water Main Improvements and Street Resurfacing Project (Bid No. 21-
08) - Attachm - Pdf
293 - 300
A10.
Approval of Contract Award with Pan-Oceanic Engineering Co, Inc.
for the Main Street Water Main Improvements Project (Bid No. 21-14)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Pan-Oceanic Engineering Co, Inc. (6436 W. Higgins
Avenue, Chicago, IL 60656) for the Main Street Water Main
Improvements Project (Bid No. 21-14) in the amount of $1,589,744.00.
Funding is provided from the Water Fund in the amount of $450,000.00
and the Chicago Main TIF in the amount of $1,065,128.48. Additional
funding from the Water Fund of $74,615.52 that was not budgeted is
necessary to fund the portion of the project outside of the TIF area. A
detailed summary is included in the memo below.
For Action
Approval of Contract Award with Pan-Oceanic Engineering Co, Inc. for
the Main Street Water Main Improvements Project (Bid No. 21-14). -
Attachment - Pdf
301 - 305
A11.
Resolution 57-R-21, Appointing a Director and Alternate Director to
the Solid Waste Agency of Northern Cook County
Staff recommends City Council adoption of Resolution 57-R-21,
Appointing a Director and Alternate Director to the Solid Waste Agency of
Northern Cook County.
For Action
Resolution 48-R-21, Authorizing the City Manager to Execute an
Intergovernmental Agreement With the Village of Skokie, Illinois, for use
of Property - Pdf
306 - 308
Page 8 of 506
A12.
Ordinance 51-O-21, Amending Title 2, Chapter 3 of the City Code to
Reflect Changes in the Public Safety Civil Service Commission
Rules and Regulations
Staff recommends City Council adoption of Ordinance 51 -O-21 amending
Title 2, Chapter 3 of the City Code to reflect changes in the Public Safety
Civil Service Commission Rules and Regulations, which will allow for a
separate lateral police officer hiring process.
For Introduction
Ordinance 51-O-21, Amending Title 2, Chapter 3 of the City Code to
Reflect Changes in the Public Safety Civil Service Commission Rules
and Regulations - Pdf
309 - 327
A13.
Ordinance 21-O-21, Modifying the City of Evanston Grid System By
Renaming A Portion of West Railroad Avenue as Norwood Court
Staff recommends City Council adopt Ordinance 21-O-21, Modifying the
City of Evanston Grid System By Renaming A Portion of West Railroad
Avenue as Norwood Court.
For Introduction
Ordinance 21-O-21, Modifying the City of Evanston Grid System By
Renaming A Portion of West Railroad Avenue as Norwood Court -
Attachment - Pdf
328 - 335
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
Page 9 of 506
P1.
Ordinance 35-O-21 granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood
St. in the R5 General Residential District
The Zoning Board of Appeals recommends City Council adoption of
Ordinance 35-O-21, granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 General Residential District. Planning & Zoning staff
recommends denial of Ordinance 35-O-21 due to the residential nature of
the properties. Specifically, staff feels that up to 15 employees each at
1327 Chicago Ave. and 528 Greenwood St., in a residential zoning district
surrounded on three sides by residential zoning and uses, is not keeping
with the purposes and policies of the adopted Comprehensive General
Plan, causes a negative cumulative effect, potentially creates a precedent
for commercial uses in residential neighborhoods, and diminishes the
value of property in the residential neighborhood. Staff appreciates the
modifications to the proposal the applicant has made throughout the
ongoing special use process that reduces the requested occupancy, and
therefore impact, at each structure from 22 employees to 15, and adds an
off-site ADA-compliant office location for additional staff at 990 Grove St.
in lieu of on-site ADA alterations. However, the request not to alter either
structure at 1327 Chicago Ave. or 528 Greenwood St. for ADA
improvements further exemplifies the inappropriateness of the special
use request for a commercial use in residential structures in a residential
neighborhood. Planning & Zoning staff reaffirms a recommendation for
denial.
For Introduction
Ordinance 35-O-21 granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 Gene - Pdf
336 - 366
P2.
Ordinance 56-O-21, Granting a Special Use Permit for a Daycare
Center - Domestic Animal and a Kennel Located at 2116-2120
Ashland Avenue, 1625 Payne Street, 2147-2149 Dewey Avenue in the
MXE Mixed-Use Employment District ("Rex's Place")
The Zoning Board of Appeals (ZBA), and staff recommend the City
Council adoption of Ordinance 56-O-21, granting a Special Use for a
Daycare Center - Domestic Animal and Kennel, Rex's Place, in the MXE
Mixed-Use Employment District, with conditions. The applicant has
complied with all zoning requirements and meets the Standards for
Special Use for this district.
For Introduction
Ordinance 56-O-21, Granting a Special Use Permit for a Daycare
Center - Domestic Animal and a Kennel Located at 2116-2120 Ashland
Avenue, 1625 Payne S - Pdf
367 - 376
Page 10 of 506
P3.
Ordinance 53-O-21, Amending Portions of the City Code to Extend
the Expiration Date of Permitted Uses Within the U2 Zoning District
Staff recommends City Council adoption of Ordinance 53-O-21,
amending the City Code to extend the expiration date of permitted uses
within the U2 zoning district from December 31, 2021 to December 31,
2022.
For Action
Ordinance 53-O-21, Amending Portions of the City Code to Extend the
Expiration Date of Permitted Uses Within the U2 Zoning District -
Attachment - Pdf
377 - 478
(X) CONSENT AGENDA - RULES COMMITTEE
R1.
Resolution 58-R-21; Authorizing the Creation of the Reimagining
Public Safety Committee
Mayor Biss recommends the Rules Committee considers the creation of
the Reimagining Public Safety Committee, a 15-member ad-hoc
committee, with the task of developing a report to the City Council in the
Fall of 2021 with findings arising from a holistic, data-driven analysis of
the Evanston Police Department budget deliver community -informed
recommendations in preparation for the 2022 annual budget process.
For Action
Resolution 58-R-21; Authorizing the Creation of the Reimagining Public
Safety Committee - Attachment - Pdf
479 - 481
R2.
Ordinance 20-O-21, Amending Title 1, Chapter 10 of the Evanston
City Code, “City of Evanston Code of Ethics and Board of Ethics”
Staff recommends City Council adoption of Ordinance 20-O-12,
Amending Title 1, Chapter 10 of the Evanston City Code, “City of
Evanston Code of Ethics and Board of Ethics”.
For Action
20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code,“City
of Evanston Code of Ethics and Board of Ethics” - Pdf
482 - 505
(XI) APPOINTMENTS
AP1.
Approval of Appointments to Boards, Commissions, and
Committees
Mayor Biss requests City Council approval of appointments to the
Reimagining Public Safety Committee.
For Action
Approval of Appointments to Boards, Commissions, and Committee s -
Attachment - Pdf
506
Page 11 of 506
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
5/26/21 9:00 AM Public Safety Committee Meeting
5/26/21 2:30 PM Design and Project Review
Committee
5/26/21 6:00 PM Economic Development Committee
5/26/21 7:00 PM Plan Commission
6/2/21 2:30 PM Design and Project Review
Committee
6/2/21 6:30 PM Citizen Police Review Commission
6/3/21 7:00 PM Housing and Homelessness
Commission
6/7/21 5:00 PM Rules Committee
6/7/21 6:00 PM Human Services Committee Meeting
6/8/21 2:00 PM Board of Local Improvements
6/8/21 6:30 PM Arts Council
6/8/21 7:00 PM Preservation Commission Meeting
6/9/21 2:30 PM Design and Project Review
Committee
6/9/21 7:00 PM Plan Commission
6/10/21 6:30 PM Environment Board
6/10/21 7:00 PM Mental Health Board
6/11/21 7:15 AM Utilities Commission
Page 12 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
From: Emma Carter, Intergovernmental Affairs Coordinator
CC: Kate Lewis-Lakin, Budget Coordinator; Hitesh Desai, CFO/ Treasurer
Subject: American Rescue Plan Act Funding Guidelines
Date: May 24, 2021
Recommended Action:
Staff requests City Council review the following guidelines of the American Rescue Plan Act (ARPA)
and then discuss.
Council Action:
For Discussion
Summary:
General
The American Rescue Plan Act of 2021, (ARPA) became law on March 11, 2021. This $1.9
trillion aid package provides funding for, but is not limited to, the following:
• Agriculture and nutrition programs
• Education
• Child Care
• Programs for elderly
• COVID-19 vaccinations, testing, treatment and prevention
• Mental health
• Rental Assistance
• Payments directly to states and local governments
• Pension plans
• Small business assistance
• Health care assistance
• International and humanitarian response
• Scientific research and development
• Direct payments to eligible taxpayers
Coronavirus State and Local Fiscal Recovery Fund Guidelines
SP1.Page 13 of 506
The ARPA provides $350 billion for state and local governments. Under these provisions and
based on the recent final guidelines, the Treasury Department will be allocating $43,173,654.00
directly to the City of Evanston as a metropolitan city. Funding for metropolitan cities is
determined using the formula for the CDBG entitlement program.
The key criterion used to determine if the funding can be used for a project or item is “was this
impacted or harmed by the economic slowdown caused by COVID-19?” Staff is instructed to
determine areas of the community that have been most impacted by the COVID -19 pandemic
and identify needs. Once the needs are identified and determined to be from the COVID-19
pandemic, staff is to determine how funds from the Local Fiscal Recovery Fund would address
that need. The Treasury Department also advises the City to use these funds in such a manner
that would lift up the areas that were most detrimentally and disproportionately affected by the
COVID-19 pandemic.
The Treasury Department released the Interim Final Rule to implement the Coronavirus State
Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund established under the
American Rescue Plan Act that includes eligible uses of ARPA funding on May 11th, 2021. The
Interim Final Rule is attached,as well as a fact sheet from the Treasury Department. Staff
reviewed the guidelines in full to develop this memo with some of the highlights from the Interim
Final Rule, as well as some priorities for consideration based on allowable uses of funds. This
memo will proceed by outlining the eligible uses, then identifying the areas that City sta ff
currently believes the funds should be used for.
There are four categories for which Coronavirus State and Local Fiscal Recovery Fund dollars
may be used that are listed below. The eligible uses, or guidelines that are provided by the
Treasury Department are summarized for each below.
1. “To respond to the public health emergency with respect to the Coronavirus Disease
2019(COVID-19) or its negative economic impacts, including assistance to households,
small businesses, and nonprofits, or aid to impacted industries such as tourism, travel,
and hospitality”
Eligible uses under responding to the public health emergency and helping those economically
impacted include some of the following:
• COVID19 Mitigation and Prevention
• Medical Expenses
• Behavioral Health Care
• Public Health and Safety of Staff
• Expenses to Improve Design and Execution of Health & Public Health Programs
• Mental and Physical Wellness
• Assistance to Unemployed Workers
• State Unemployment Insurance Funds
• Assistance to Households
• Expenses to Improve Efficacy of Economic Relief Programs
• Small Businesses and Nonprofits
• Rehiring Government Staff
• Aid to Impacted Industries
• Address Educational Disparities
Page 2 of 175
SP1.Page 14 of 506
• Promoting Healthy Childhood Environments
2. “To respond to workers performing essential work during the COVID-19 public health
emergency by providing premium pay to eligible workers”
Eligible uses, positions and pay rates under providing premium pay to essential workers include
the following:
• Positions include: staff in healthcare, workers at farms, food production, grocery stores
and restaurants, janitors/ sanitation workers, truck drivers, transit staff and warehouse
workers, public health and safety staff, childcare workers, educators, school staff, social
service and human services staff.
• Can provide an amount up to $13/hr. in addition to wages, cannot exceed $25,000 per
eligible worker
3. “For the provision of government services to the extent of the reduction in revenue of
such metropolitan city due to the COVID-19 public health emergency relative to
revenues collected in the most recent full fiscal year prior to the emergency”
• Treasury’s Interim Final Rule establishes a methodology for the City to calculate
reduction in revenue that can be replaced with ARPA funding by comparing the actual
revenue to an alternative projection of what could have been expected to occur in the
absence of the pandemic. Analysis of this expected trend begins with the last full fiscal
year prior to the public health emergency (FY2019) and projects forward at either (a) the
recipient’s average annual revenue growth over the three full fiscal years prior to the
public health emergency or (b) 4.1%, the national average state and local revenue
growth rate from 2015-18 (the latest available data). Additional guidance on what the
Treasury will consider as general revenue is needed to determine the amount of A RPA
funds that can be allocated to this category.
4. “To make necessary investments in water, sewer, or broadband infrastructure”
Eligible uses under this section are the following:
• All projects that would be approved under the EPA’s
o Clean Water State Revolving Fund (CWSRF)
o Drinking Water State Revolving Fund (DWSRF)
• Lead service pipe line replacement
• Water Main Replacement
• Cyber Security of water/ sewer
• Anything to address climate change
• Broadband meeting adequate speeds (download speed of 100mbps)
o Focused on areas that are underserved, lack access to wireline connection or
have minimum speeds of 25 mbps download
Within these four areas of eligible uses are a number of uses that are prohibited by Treasury
The money can not be used for:
• Pension fund deposits
• Offset reduction in tax revenue
• Legal settlements
• Funding debt service
• Infrastructure not specified in ARPA
• Funding rainy day funds or financial reserves
Page 3 of 175
SP1.Page 15 of 506
For Water, Sewer and Broadband projects, the City must “obligate” the funds by 12/31/2024
and have projects completed by 12/31/2026. We will also need to report out to the Treasury
Department about how we are using these funds. We will need to send an Int erim Report,
opening on 7/31/21 due by 8/31/2021 as well as a first full report opening on 9/30/2021 and
due by 10/31/2021. The reports need to include information regarding the projects, awards,
and status of any project over $50,000.
City of Evanston Plan
Staff is assessing other funding through ARPA that will be distributed to the State of Illinois,
Cook County, and through different federal agencies that make up the $1.9T total and are not
included in the $43,173,654.00 that is coming directly to the City of Evanston. The City is also
receiving $1,298,584 of HOME-ARP funding that is allocated to HOME entitlement
communities under Sec. 3205 Homelessness Assistance and Supportive Services Program
that must be used to address housing needs of four qualif ying populations that will be part of
the coordinated planning.
Staff recommends planning for funding disbursement that will build on the City’s recently -
released Post-COVID19 Action Plan, which is attached to this document, to build a healthier,
thriving and more resilient community through a recovery process that is equitable and
inclusive. The draft Action Plan is currently posted for community input. The guiding principles
of that plan are:
• People are actively involved in shaping change needed for the recovery of their city and
their future
• Recovery plan is responsive to the health directives of the government, led by
stewardship and collaboration
• Decisions are evidence-based and allow a flexible response
• Funding is invested in capital improvement and other projects that spur economic and
workforce development
Consideration for funding using the Coronavirus State and Local Fiscal Recovery proposes to
include the following:
• Economic Development
o Help those affected build back better through financial assistance, particularly for
hardest hit sectors including entertainment, tourism, and hospitality, to recover
from the pandemic
o Support childcare needs that enable parents, particularly women who suffered
disproportionate loss of employment, to return to the workforce
o Expand affordable housing to address long-standing inequities in health and
wellbeing for low-income residents, particularly POC
• Improving Community Health
o Mental and physical wellness
o Behavioral health care
o Ongoing COVID-19 prevention and mitigation
• Capital Improvement Projects
o Including water, sewer and broadband infrastructure
▪ Lead Service Line Replacement, because the proposed legislation for
Lead Service Line Replacement (HB 3739) is likely to pass in Springfield
Page 4 of 175
SP1.Page 16 of 506
and is an unfunded mandate, the City will need to use some of the ARPA
funds to replace lead service lines.
▪ Water main replacement, Evanston has approximately 50 miles of water
main that is over 100 years old. This represents 32% of all water mains.
▪ Staff does not recommend using this funding source for projects at the
water plant as these project costs are shared with the wholesale water
customers, or for the type of projects that staff has been successful in
obtaining low interest loans.
• Shore up City Finances
o 3 parts of the final guidelines may be used to support revenue loss and costs for
operating existing City programs
o 1) Payroll and covered benefits expenses for public health, healthcare, human
services, public safety and similar employees, to the extent that they work on the
COVID-19 response. For public health and safety workers, recipients can use
these funds to cover the full payroll and covered benefits costs for employees or
operating units or divisions primarily dedicated to the COVID-19 response.
o rehiring by public sector public Rebuilding 2) capacity, and staff sector
replenishing unemployment insurance (UI) trust funds, in each case up to pre-
pandemic levels. Recipients may also use this funding to build their internal
capacity to successfully implement economic relief programs, with investments
in dat impact and infrastructure, technology outreach, analysis, a targeted
evaluations.
o 3) Revenue loss - Recipients will compute the extent of their reduction in revenue
by comparing their actual revenue to an alternative representing what could have
been expected to occur in the absence of the pandemic. Analysis of this expected
trend begins with the last full fiscal year prior to the public health emergency and
projects forward at either (a) the recipient’s average annual revenue growth over
the three full fiscal years prior to the public health emergency or (b) 4.1%, the
national average state and local revenue growth rate from 2015 -18 (the latest
available data).
Staff will be seeking input from the community to share with City Council to aid in determinin g
how best to proceed with this tremendous opportunity. Staff is currently planing a series of
Town Hall Meetings in partnership with Evanston non-profits to gain public feedback. The City
also released a document, Post COVID-19 Action Plan which is soliciting feedback from the
community. This document will help establish priorities and serve as a framework and working
document for the plan of how to use this funding. The Post COVID-19 Action Plan was created
based on interviews, feedback and conversations with the community, council and staff.
Attachments:
Treasury Interim Final Rule Fact Sheet
FRF-Interim-Final-Rule
Draft Post COVID19 Action Plan
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1
FACT SHEET: The Coronavirus State and Local Fiscal Recovery Funds Will Deliver
$350 Billion for State, Local, Territorial, and Tribal Governments to Respond to the
COVID-19 Emergency and Bring Back Jobs
May 10, 2021
Aid to state, local, territorial, and Tribal governments will help turn the tide on the pandemic, address its
economic fallout, and lay the foundation for a strong and equitable recovery
Today, the U.S. Department of the Treasury announced the launch of the Coronavirus State and Local
Fiscal Recovery Funds, established by the American Rescue Plan Act of 2021, to provide $350 billion in
emergency funding for eligible state, local, territorial, and Tribal governments. Treasury also released
details on how these funds can be used to respond to acute pandemic response needs, fill revenue
shortfalls among these governments, and support the communities and populations hardest-hit by the
COVID-19 crisis. With the launch of the Coronavirus State and Local Fiscal Recovery Funds, eligible
jurisdictions will be able to access this funding in the coming days to address these needs.
State, local, territorial, and Tribal governments have been on the frontlines of responding to the
immense public health and economic needs created by this crisis – from standing up vaccination sites to
supporting small businesses – even as these governments confronted revenue shortfalls during the
downturn. As a result, these governments have endured unprecedented strains, forcing many to make
untenable choices between laying off educators, firefighters, and other frontline workers or failing to
provide other services that communities rely on. Faced with these challenges, state and local
governments have cut over 1 million jobs since the beginning of the crisis. The experience of prior
economic downturns has shown that budget pressures like these often result in prolonged fiscal
austerity that can slow an economic recovery.
To support the immediate pandemic response, bring back jobs, and lay the groundwork for a strong and
equitable recovery, the American Rescue Plan Act of 2021 established the Coronavirus State and Local
Fiscal Recovery Funds, designed to deliver $350 billion to state, local, territorial, and Tribal governments
to bolster their response to the COVID-19 emergency and its economic impacts. Today, Treasury is
launching this much-needed relief to:
• Support urgent COVID-19 response efforts to continue to decrease spread of the virus and bring
the pandemic under control;
• Replace lost public sector revenue to strengthen support for vital public services and help retain
jobs;
• Support immediate economic stabilization for households and businesses; and,
• Address systemic public health and economic challenges that have contributed to the inequal
impact of the pandemic on certain populations.
The Coronavirus State and Local Fiscal Recovery Funds provide substantial flexibility for each jurisdiction
to meet local needs—including support for households, small businesses, impacted industries, essential
workers, and the communities hardest-hit by the crisis. These funds also deliver resources that
recipients can invest in building, maintaining, or upgrading their water, sewer, and broadband
infrastructure.
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Starting today, eligible state, territorial, metropolitan city, county, and Tribal governments may request
Coronavirus State and Local Fiscal Recovery Funds through the Treasury Submission Portal. Concurrent
with this program launch, Treasury has published an Interim Final Rule that implements the provisions
of this program.
FUNDING AMOUNTS
The American Rescue Plan provides a total of $350 billion in Coronavirus State and Local Fiscal Recovery
Funds to help eligible state, local, territorial, and Tribal governments meet their present needs and build
the foundation for a strong recovery. Congress has allocated this funding to tens of thousands of
jurisdictions. These allocations include:
Type
Amount
($ billions)
States & District of Columbia $195.3
Counties $65.1
Metropolitan Cites $45.6
Tribal Governments $20.0
Territories $4.5
Non-Entitlement Units of
Local Government
$19.5
Treasury expects to distribute these funds directly to each state, territorial, metropolitan city, county,
and Tribal government. Local governments that are classified as non-entitlement units will receive this
funding through their applicable state government. Treasury expects to provide further guidance on
distributions to non-entitlement units next week.
Local governments should expect to receive funds in two tranches, with 50% provided beginning in May
2021 and the balance delivered 12 months later. States that have experienced a net increase in the
unemployment rate of more than 2 percentage points from February 2020 to the latest available data as
of the date of certification will receive their full allocation of funds in a single payment; other states will
receive funds in two equal tranches. Governments of U.S. territories will receive a single payment.
Tribal governments will receive two payments, with the first payment available in May and the second
payment, based on employment data, to be delivered in June 2021.
USES OF FUNDING
Coronavirus State and Local Fiscal Recovery Funds provide eligible state, local, territorial, and Tribal
governments with a substantial infusion of resources to meet pandemic response needs and rebuild a
stronger, more equitable economy as the country recovers. Within the categories of eligible uses,
recipients have broad flexibility to decide how best to use this funding to meet the needs of their
communities. Recipients may use Coronavirus State and Local Fiscal Recovery Funds to:
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3
• Support public health expenditures, by funding COVID-19 mitigation efforts, medical expenses,
behavioral healthcare, and certain public health and safety staff;
• Address negative economic impacts caused by the public health emergency, including
economic harms to workers, households, small businesses, impacted industries, and the public
sector;
• Replace lost public sector revenue, using this funding to provide government services to the
extent of the reduction in revenue experienced due to the pandemic;
• Provide premium pay for essential workers, offering additional support to those who have
borne and will bear the greatest health risks because of their service in critical infrastructure
sectors; and,
• Invest in water, sewer, and broadband infrastructure, making necessary investments to
improve access to clean drinking water, support vital wastewater and stormwater
infrastructure, and to expand access to broadband internet.
Within these overall categories, Treasury’s Interim Final Rule provides guidelines and principles for
determining the types of programs and services that this funding can support, together with examples
of allowable uses that recipients may consider. As described below, Treasury has also designed these
provisions to take into consideration the disproportionate impacts of the COVID-19 public health
emergency on those hardest-hit by the pandemic.
1. Supporting the public health response
Mitigating the impact of COVID-19 continues to require an unprecedented public health response from
state, local, territorial, and Tribal governments. Coronavirus State and Local Fiscal Recovery Funds
provide resources to meet these needs through the provision of care for those impacted by the virus
and through services that address disparities in public health that have been exacerbated by the
pandemic. Recipients may use this funding to address a broad range of public health needs across
COVID-19 mitigation, medical expenses, behavioral healthcare, and public health resources. Among
other services, these funds can help support:
• Services and programs to contain and mitigate the spread of COVID-19, including:
Vaccination programs
Medical expenses
Testing
Contact tracing
Isolation or quarantine
PPE purchases
Support for vulnerable populations to
access medical or public health services
Public health surveillance (e.g.,
monitoring for variants)
Enforcement of public health orders
Public communication efforts
Enhancement of healthcare capacity,
including alternative care facilities
Support for prevention, mitigation, or
other services in congregate living
facilities and schools
Enhancement of public health data
systems
Capital investments in public facilities to
meet pandemic operational needs
Ventilation improvements in key settings
like healthcare facilities
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4
• Services to address behavioral healthcare needs exacerbated by the pandemic, including:
Mental health treatment
Substance misuse treatment
Other behavioral health services
Hotlines or warmlines
Crisis intervention
Services or outreach to promote access
to health and social services
• Payroll and covered benefits expenses for public health, healthcare, human services, public
safety and similar employees, to the extent that they work on the COVID-19 response. For
public health and safety workers, recipients can use these funds to cover the full payroll and
covered benefits costs for employees or operating units or divisions primarily dedicated to the
COVID-19 response.
2. Addressing the negative economic impacts caused by the public health emergency
The COVID-19 public health emergency resulted in significant economic hardship for many Americans.
As businesses closed, consumers stayed home, schools shifted to remote education, and travel declined
precipitously, over 20 million jobs were lost between February and April 2020. Although many have
since returned to work, as of April 2021, the economy remains more than 8 million jobs below its pre-
pandemic peak, and more than 3 million workers have dropped out of the labor market altogether since
February 2020.
To help alleviate the economic hardships caused by the pandemic, Coronavirus State and Local Fiscal
Recovery Funds enable eligible state, local, territorial, and Tribal governments to provide a wide range
of assistance to individuals and households, small businesses, and impacted industries, in addition to
enabling governments to rehire public sector staff and rebuild capacity. Among these uses include:
• Delivering assistance to workers and families, including aid to unemployed workers and job
training, as well as aid to households facing food, housing, or other financial insecurity. In
addition, these funds can support survivor’s benefits for family members of COVID-19 victims.
• Supporting small businesses, helping them to address financial challenges caused by the
pandemic and to make investments in COVID-19 prevention and mitigation tactics, as well as to
provide technical assistance. To achieve these goals, recipients may employ this funding to
execute a broad array of loan, grant, in-kind assistance, and counseling programs to enable
small businesses to rebound from the downturn.
• Speeding the recovery of the tourism, travel, and hospitality sectors, supporting industries that
were particularly hard-hit by the COVID-19 emergency and are just now beginning to mend.
Similarly impacted sectors within a local area are also eligible for support.
• Rebuilding public sector capacity, by rehiring public sector staff and replenishing
unemployment insurance (UI) trust funds, in each case up to pre-pandemic levels. Recipients
may also use this funding to build their internal capacity to successfully implement economic
relief programs, with investments in data analysis, targeted outreach, technology infrastructure,
and impact evaluations.
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3. Serving the hardest-hit communities and families
While the pandemic has affected communities across the country, it has disproportionately impacted
low-income families and communities of color and has exacerbated systemic health and economic
inequities. Low-income and socially vulnerable communities have experienced the most severe health
impacts. For example, counties with high poverty rates also have the highest rates of infections and
deaths, with 223 deaths per 100,000 compared to the U.S. average of 175 deaths per 100,000.
Coronavirus State and Local Fiscal Recovery Funds allow for a broad range of uses to address the
disproportionate public health and economic impacts of the crisis on the hardest-hit communities,
populations, and households. Eligible services include:
• Addressing health disparities and the social determinants of health, through funding for
community health workers, public benefits navigators, remediation of lead hazards, and
community violence intervention programs;
• Investments in housing and neighborhoods, such as services to address individuals
experiencing homelessness, affordable housing development, housing vouchers, and residential
counseling and housing navigation assistance to facilitate moves to neighborhoods with high
economic opportunity;
• Addressing educational disparities through new or expanded early learning services, providing
additional resources to high-poverty school districts, and offering educational services like
tutoring or afterschool programs as well as services to address social, emotional, and mental
health needs; and,
• Promoting healthy childhood environments, including new or expanded high quality childcare,
home visiting programs for families with young children, and enhanced services for child
welfare-involved families and foster youth.
Governments may use Coronavirus State and Local Fiscal Recovery Funds to support these additional
services if they are provided:
• within a Qualified Census Tract (a low-income area as designated by the Department of Housing
and Urban Development);
• to families living in Qualified Census Tracts;
• by a Tribal government; or,
• to other populations, households, or geographic areas disproportionately impacted by the
pandemic.
4. Replacing lost public sector revenue
State, local, territorial, and Tribal governments that are facing budget shortfalls may use Coronavirus
State and Local Fiscal Recovery Funds to avoid cuts to government services. With these additional
resources, recipients can continue to provide valuable public services and ensure that fiscal austerity
measures do not hamper the broader economic recovery.
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Many state, local, territorial, and Tribal governments have experienced significant budget shortfalls,
which can yield a devastating impact on their respective communities. Faced with budget shortfalls and
pandemic-related uncertainty, state and local governments cut staff in all 50 states. These budget
shortfalls and staff cuts are particularly problematic at present, as these entities are on the front lines of
battling the COVID-19 pandemic and helping citizens weather the economic downturn.
Recipients may use these funds to replace lost revenue. Treasury’s Interim Final Rule establishes a
methodology that each recipient can use to calculate its reduction in revenue. Specifically, recipients
will compute the extent of their reduction in revenue by comparing their actual revenue to an
alternative representing what could have been expected to occur in the absence of the pandemic.
Analysis of this expected trend begins with the last full fiscal year prior to the public health emergency
and projects forward at either (a) the recipient’s average annual revenue growth over the three full
fiscal years prior to the public health emergency or (b) 4.1%, the national average state and local
revenue growth rate from 2015-18 (the latest available data).
For administrative convenience, Treasury’s Interim Final Rule allows recipients to presume that any
diminution in actual revenue relative to the expected trend is due to the COVID-19 public health
emergency. Upon receiving Coronavirus State and Local Fiscal Recovery Funds, recipients may
immediately calculate the reduction in revenue that occurred in 2020 and deploy funds to address any
shortfall. Recipients will have the opportunity to re-calculate revenue loss at several points through the
program, supporting those entities that experience a lagged impact of the crisis on revenues.
Importantly, once a shortfall in revenue is identified, recipients will have broad latitude to use this
funding to support government services, up to this amount of lost revenue.
5. Providing premium pay for essential workers
Coronavirus State and Local Fiscal Recovery Funds provide resources for eligible state, local, territorial,
and Tribal governments to recognize the heroic contributions of essential workers. Since the start of the
public health emergency, essential workers have put their physical well-being at risk to meet the daily
needs of their communities and to provide care for others.
Many of these essential workers have not received compensation for the heightened risks they have
faced and continue to face. Recipients may use this funding to provide premium pay directly, or through
grants to private employers, to a broad range of essential workers who must be physically present at
their jobs including, among others:
Staff at nursing homes, hospitals,
and home-care settings
Workers at farms, food production
facilities, grocery stores, and restaurants
Janitors and sanitation workers
Public health and safety staff
Truck drivers, transit staff, and
warehouse workers
Childcare workers, educators, and school
staff
Social service and human services staff
Treasury’s Interim Final Rule emphasizes the need for recipients to prioritize premium pay for lower
income workers. Premium pay that would increase a worker’s total pay above 150% of the greater of
the state or county average annual wage requires specific justification for how it responds to the needs
of these workers.
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In addition, employers are both permitted and encouraged to use Coronavirus State and Local Fiscal
Recovery Funds to offer retrospective premium pay, recognizing that many essential workers have not
yet received additional compensation for work performed. Staff working for third-party contractors in
eligible sectors are also eligible for premium pay.
6. Investing in water and sewer infrastructure
Recipients may use Coronavirus State and Local Fiscal Recovery Funds to invest in necessary
improvements to their water and sewer infrastructures, including projects that address the impacts of
climate change.
Recipients may use this funding to invest in an array of drinking water infrastructure projects, such as
building or upgrading facilities and transmission, distribution, and storage systems, including the
replacement of lead service lines.
Recipients may also use this funding to invest in wastewater infrastructure projects, including
constructing publicly-owned treatment infrastructure, managing and treating stormwater or subsurface
drainage water, facilitating water reuse, and securing publicly-owned treatment works.
To help jurisdictions expedite their execution of these essential investments, Treasury’s Interim Final
Rule aligns types of eligible projects with the wide range of projects that can be supported by the
Environmental Protection Agency’s Clean Water State Revolving Fund and Drinking Water State
Revolving Fund. Recipients retain substantial flexibility to identify those water and sewer infrastructure
investments that are of the highest priority for their own communities.
Treasury’s Interim Final Rule also encourages recipients to ensure that water, sewer, and broadband
projects use strong labor standards, including project labor agreements and community benefits
agreements that offer wages at or above the prevailing rate and include local hire provisions.
7. Investing in broadband infrastructure
The pandemic has underscored the importance of access to universal, high-speed, reliable, and
affordable broadband coverage. Over the past year, millions of Americans relied on the internet to
participate in remote school, healthcare, and work.
Yet, by at least one measure, 30 million Americans live in areas where there is no broadband service or
where existing services do not deliver minimally acceptable speeds. For millions of other Americans, the
high cost of broadband access may place it out of reach. The American Rescue Plan aims to help remedy
these shortfalls, providing recipients with flexibility to use Coronavirus State and Local Fiscal Recovery
Funds to invest in broadband infrastructure.
Recognizing the acute need in certain communities, Treasury’s Interim Final Rule provides that
investments in broadband be made in areas that are currently unserved or underserved—in other
words, lacking a wireline connection that reliably delivers minimum speeds of 25 Mbps download and 3
Mbps upload. Recipients are also encouraged to prioritize projects that achieve last-mile connections to
households and businesses.
Using these funds, recipients generally should build broadband infrastructure with modern technologies
in mind, specifically those projects that deliver services offering reliable 100 Mbps download and 100
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Mbps upload speeds, unless impracticable due to topography, geography, or financial cost. In addition,
recipients are encouraged to pursue fiber optic investments.
In view of the wide disparities in broadband access, assistance to households to support internet access
or digital literacy is an eligible use to respond to the public health and negative economic impacts of the
pandemic, as detailed above.
8. Ineligible Uses
Coronavirus State and Local Fiscal Recovery Funds provide substantial resources to help eligible state,
local, territorial, and Tribal governments manage the public health and economic consequences of
COVID-19. Recipients have considerable flexibility to use these funds to address the diverse needs of
their communities.
To ensure that these funds are used for their intended purposes, the American Rescue Plan Act also
specifies two ineligible uses of funds:
• States and territories may not use this funding to directly or indirectly offset a reduction in net
tax revenue due to a change in law from March 3, 2021 through the last day of the fiscal year
in which the funds provided have been spent. The American Rescue Plan ensures that funds
needed to provide vital services and support public employees, small businesses, and families
struggling to make it through the pandemic are not used to fund reductions in net tax revenue.
Treasury’s Interim Final Rule implements this requirement. If a state or territory cuts taxes, they
must demonstrate how they paid for the tax cuts from sources other than Coronavirus State
Fiscal Recovery Funds—by enacting policies to raise other sources of revenue, by cutting
spending, or through higher revenue due to economic growth. If the funds provided have been
used to offset tax cuts, the amount used for this purpose must be paid back to the Treasury.
• No recipient may use this funding to make a deposit to a pension fund. Treasury’s Interim
Final Rule defines a “deposit” as an extraordinary contribution to a pension fund for the purpose
of reducing an accrued, unfunded liability. While pension deposits are prohibited, recipients
may use funds for routine payroll contributions for employees whose wages and salaries are an
eligible use of funds.
Treasury’s Interim Final Rule identifies several other ineligible uses, including funding debt service, legal
settlements or judgments, and deposits to rainy day funds or financial reserves. Further, general
infrastructure spending is not covered as an eligible use outside of water, sewer, and broadband
investments or above the amount allocated under the revenue loss provision. While the program offers
broad flexibility to recipients to address local conditions, these restrictions will help ensure that funds
are used to augment existing activities and address pressing needs.
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DEPARTMENT OF THE TREASURY
31 CFR Part 35
RIN 1505-AC77
Coronavirus State and Local Fiscal Recovery Funds
AGENCY: Department of the Treasury
ACTION: Interim Final Rule
SUMMARY: The Secretary of the Treasury (Treasury) is issuing this Interim Final Rule to
implement the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal
Recovery Fund established under the American Rescue Plan Act.
DATES: Effective date: The provisions in this Interim Final Rule are effective [____], 2021.
Comment date: Comments must be received on or before [____], 2021.
ADDRESSES: Please submit comments electronically through the Federal eRulemaking Portal:
http://www.regulations.gov [(if hard copy, preferably an original and two copies to the [Office of
the Undersecretary for Domestic Finance], Attention: [Name], Room [####] MT, Department of
the Treasury, 1500 Pennsylvania Avenue, NW, Washington, DC 20220. Because postal mail
may be subject to processing delay, it is recommended that comments be submitted
electronically.] All comments should be captions with “Coronavirus State and Local Fiscal
Recovery Funds Interim Final Rule Comments.” Please include your name, organization
affiliation, address, email address and telephone number in your comment. Where appropriate, a
comment should include a short executive summary (no more than [#] single-spaced pages).]
In general, comments received will be posted on http://www.regulations.gov without change,
including any business or personal information provided. Comments received, including
attachments and other supporting materials, will be part of the public record and subject to public
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disclosure. Do not enclose any information in your comment or supporting materials that you
consider confidential or inappropriate for public disclosure.
FOR FURTHER INFORMATION CONTACT:
[Name], [Title], [Office], 202-622-[####], or [Name], [Title], [Office], 202-622-[####].
SUPPLEMENTARY INFORMATION:
I. Background Information
A. Overview
Since the first case of coronavirus disease 2019 (COVID-19) was discovered in the
United States in January 2020, the disease has infected over 32 million and killed over 575,000
Americans.1 The disease has impacted every part of life: as social distancing became a
necessity, businesses closed, schools transitioned to remote education, travel was sharply
reduced, and millions of Americans lost their jobs. In April 2020, the national unemployment
rate reached its highest level in over seventy years following the most severe month-over-month
decline in employment on record. 2 As of April 2021, there were still 8.2 million fewer jobs than
before the pandemic.3 During this time, a significant share of households have faced food and
housing insecurity.4 Economic disruptions impaired the flow of credit to households, State and
1 Centers for Disease Control and Prevention, COVID Data Tracker, http://www.covid.cdc.gov/covid-
data-tracker/#datatracker-home (last visited May 8, 2021).
2 U.S. Bureau of Labor Statistics, Unemployment Rate [UNRATE], retrieved from FRED, Federal
Reserve Bank of St. Louis; https://fred.stlouisfed.org/series/UNRATE, May 3, 2021. U.S. Bureau of
Labor Statistics, Employment Level [LNU02000000], retrieved from FRED, Federal Reserve Bank of St.
Louis; https://fred.stlouisfed.org/series/LNU02000000, May 3, 2021.
3 U.S. Bureau of Labor Statistics, All Employees, Total Nonfarm [PAYEMS], retrieved from FRED,
Federal Reserve Bank of St. Louis; https://fred.stlouisfed.org/series/PAYEMS, May 7, 2021.
4 Nirmita Panchal et al., The Implications of COVID-19 for Mental Health and Substance Abuse (Feb. 10,
2021), https://www.kff.org/coronavirus-covid-19/issue-brief/the-implications-of-covid-19-for-mental-
2
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local governments, and businesses of all sizes.5 As businesses weathered closures and sharp
declines in revenue, many were forced to shut down, especially small businesses.6
Amid this once-in-a-century crisis, State, territorial, Tribal, and local governments (State,
local, and Tribal governments) have been called on to respond at an immense scale.
Governments have faced myriad needs to prevent and address the spread of COVID-19,
including testing, contact tracing, isolation and quarantine, public communications, issuance and
enforcement of health orders, expansions to health system capacity like alternative care facilities,
and in recent months, a massive nationwide mobilization around vaccinations. Governments
also have supported major efforts to prevent COVID-19 spread through safety measures in
settings like nursing homes, schools, congregate living settings, dense worksites, incarceration
settings, and public facilities. The pandemic’s impacts on behavioral health, including the toll of
pandemic-related stress, have increased the need for behavioral health resources.
At the same time, State, local and Tribal governments launched major efforts to address
the economic impacts of the pandemic. These efforts have been tailored to the needs of their
communities and have included expanded assistance to unemployed workers; food assistance;
health-and-substance-
use/#:~:text=Older%20adults%20are%20also%20more,prior%20to%20the%20current%20crisis; U.S.
Census Bureau, Household Pulse Survey: Measuring Social and Economic Impacts during the
Coronavirus Pandemic, https://www.census.gov/programs-surveys/household-pulse-survey.html (last
visited Apr. 26, 2021); Rebecca T. Leeb et al., Mental Health-Related Emergency Department Visits
Among Children Aged <18 Years During the COVID Pandemic – United States, January 1 – October 17,
2020, Morb. Mortal. Wkly. Rep. 69(45):1675-80 (Nov. 13, 2020),
https://www.cdc.gov/mmwr/volumes/69/wr/mm6945a3.htm.
5 Board of Governors of the Federal Reserve System, Monetary Policy Report (June 12, 2020),
https://www.federalreserve.gov/monetarypolicy/2020-06-mpr-summary.htm.
6 Joseph R. Biden, Remarks by President Biden on Helping Small Businesses (Feb. 22, 2021),
https://www.whitehouse.gov/briefing-room/speeches-remarks/2021/02/22/remarks-by-president-biden-
on-helping-small-businesses/.
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rent, mortgage, and utility support; cash assistance; internet access programs; expanded services
to support individuals experiencing homelessness; support for individuals with disabilities and
older adults; and assistance to small businesses facing closures or revenue loss or implementing
new safety measures.
In responding to the public health emergency and its negative economic impacts, State,
local, and Tribal governments have seen substantial increases in costs to provide these services,
often amid substantial declines in revenue due to the economic downturn and changing economic
patterns during the pandemic.7 Facing these budget challenges, many State, local, and Tribal
governments have been forced to make cuts to services or their workforces, or delay critical
investments. From February to May of 2020, State, local, and Tribal governments reduced their
workforces by more than 1.5 million jobs and, in April of 2021, State, local, and Tribal
government employment remained nearly1.3 million jobs below pre-pandemic levels.8 These
cuts to State, local, and Tribal government workforces come at a time when demand for
government services is high, with State, local, and Tribal governments on the frontlines of
fighting the pandemic. Furthermore, State, local, and Tribal government austerity measures can
hamper overall economic growth, as occurred in the recovery from the Great Recession.9
7 Michael Leachman, House Budget Bill Provides Needed Fiscal Aid for States, Localities, Tribal
Nations, and Territories (Feb. 10, 2021), https://www.cbpp.org/research/state-budget-and-tax/house-
budget-bill-provides-needed-fiscal-aid-for-states-localities.
8 U.S. Bureau of Labor Statistics, All Employees, State Government [CES9092000001] and All
Employees, Local Government [CES9093000001], retrieved from FRED, Federal Reserve Bank of St.
Louis, https://fred.stlouisfed.org/series/CES9092000001 and
https://fred.stlouisfed.org/series/CES9093000001 (last visited May 8, 2021).
9 Tracy Gordon, State and Local Budgets and the Great Recession, Brookings Institution (Dec. 31, 2012),
http://www.brookings.edu/articles/state-and-local-budgets-and-the-great-recession.
4
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Finally, although the pandemic’s impacts have been widespread, both the public health
and economic impacts of the pandemic have fallen most severely on communities and
populations disadvantaged before it began. Low-income communities, people of color, and
Tribal communities have faced higher rates of infection, hospitalization, and death,10 as well as
higher rates of unemployment and lack of basic necessities like food and housing.11 Pre-existing
social vulnerabilities magnified the pandemic in these communities, where a reduced ability to
work from home and, frequently, denser housing amplified the risk of infection. Higher rates of
pre-existing health conditions also may have contributed to more severe COVID-19 health
outcomes.12 Similarly, communities or households facing economic insecurity before the
pandemic were less able to weather business closures, job losses, or declines in earnings and
were less able to participate in remote work or education due to the inequities in access to
reliable and affordable broadband infrastructure.13 Finally, though schools in all areas faced
challenges, those in high poverty areas had fewer resources to adapt to remote and hybrid
10 Sebastian D. Romano et al., Trends in Racial and Ethnic Disparities in COVID-19 Hospitalizations, by
Region – United States, March-December 2020, MMWR Morb Mortal Wkly Rep 2021, 70:560-565 (Apr.
16, 2021), https://www.cdc.gov/mmwr/volumes/70/wr/mm7015e2.htm?s_cid=mm7015e2_w.
11 Center on Budget and Policy Priorities, Tracking the COVID-19 Recession’s Effects on Food, Housing,
and Employment Hardships, https://www.cbpp.org/research/poverty-and-inequality/tracking-the-covid-
19-recessions-effects-on-housing-and (last visited May 4, 2021).
12 Lisa R. Fortuna et al., Inequity and the Disproportionate Impact of COVID-19 on Communities of
Color in the United States: The Need for Trauma-Informed Social Justice Response, Psychological
Trauma Vol. 12(5):443-45 (2020), available at https://psycnet.apa.org/fulltext/2020-37320-001.pdf.
13 Emily Vogles et al., 53% of Americans Say the Internet Has Been Essential During the COVID-19
Outbreak (Apr. 30, 2020), https://www.pewresearch.org/internet/2020/04/30/53-of-americans-say-the-
internet-has-been-essential-during-the-covid-19-outbreak/.
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learning models.14 Unfortunately, the pandemic also has reversed many gains made by
communities of color in the prior economic expansion.15
B. The Statute and Interim Final Rule
On March 11, 2021, the American Rescue Plan Act (ARPA) was signed into law by the
President.16 Section 9901 of ARPA amended Title VI of the Social Security Act 17 (the Act) to
add section 602, which establishes the Coronavirus State Fiscal Recovery Fund, and section 603,
which establishes the Coronavirus Local Fiscal Recovery Fund (together, the Fiscal Recovery
Funds).18 The Fiscal Recovery Funds are intended to provide support to State, local, and Tribal
governments (together, recipients) in responding to the impact of COVID-19 and in their efforts
to contain COVID-19 on their communities, residents, and businesses. The Fiscal Recovery
Funds build on and expand the support provided to these governments over the last year,
including through the Coronavirus Relief Fund (CRF).19
14 Emma Dorn et al., COVID-19 and student learning in the United States: The hurt could last a lifetime
(June 2020), https://webtest.childrensinstitute.net/sites/default/files/documents/COVID-19-and-student-
learning-in-the-United-States_FINAL.pdf; Andrew Bacher-Hicks et al., Inequality in Household
Adaptation to Schooling Shocks: Covid-Induced Online Engagement in Real Time, J. of Public Econ.
Vol. 193(C) (July 2020), available at https://www.nber.org/papers/w27555.
15 See, e.g., Tyler Atkinson & Alex Richter, Pandemic Disproportionately Affects Women, Minority
Labor Force Participation, https://www.dallasfed.org/research/economics/2020/1110 (last visited May 9,
2021); Jared Bernstein & Janelle Jones, The Impact of the COVID19 Recession on the Jobs and Incomes
of Persons of Color, https://www.cbpp.org/sites/default/files/atoms/files/6-2-20bud_0.pdf (last visited
May 9, 2021).
16 American Rescue Plan Act of 2021 (ARPA) § 9901, Pub. L. No. 117-2, codified at 42 U.S.C. § 802 et
seq.
17 42 U.S.C. 801 et seq.
18 §§ 602, 603 of the Act.
19 The CRF was established by the section 601 of the Act as added by the Coronavirus Aid, Relief, and
Economic Security Act (CARES Act), Pub. L. No. 116-136, 134 Stat. 281 (2020).
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Through the Fiscal Recovery Funds, Congress provided State, local, and Tribal governments
with significant resources to respond to the COVID-19 public health emergency and its
economic impacts through four categories of eligible uses. Section 602 and section 603 contain
the same eligible uses; the primary difference between the two sections is that section 602
establishes a fund for States, territories, and Tribal governments and section 603 establishes a
fund for metropolitan cities, nonentitlement units of local government, and counties.
Sections 602(c)(1) and 603(c)(1) provide that funds may be used:
a) To respond to the public health emergency or its negative economic impacts, including
assistance to households, small businesses, and nonprofits, or aid to impacted industries
such as tourism, travel, and hospitality;
b) To respond to workers performing essential work during the COVID-19 public health
emergency by providing premium pay to eligible workers;
c) For the provision of government services to the extent of the reduction in revenue due to
the COVID–19 public health emergency relative to revenues collected in the most recent
full fiscal year prior to the emergency; and
d) To make necessary investments in water, sewer, or broadband infrastructure.
In addition, Congress clarified two types of uses which do not fall within these four
categories. Sections 602(c)(2)(B) and 603(c)(2) provide that these eligible uses do not include,
and thus funds may not be used for, depositing funds into any pension fund. Section
602(c)(2)(A) also provides, for States and territories, that the eligible uses do not include:
“directly or indirectly offset[ting] a reduction in the net tax revenue of [the] State
or territory resulting from a change in law, regulation, or administrative
interpretation.”
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The ARPA provides a substantial infusion of resources to meet pandemic response needs
and rebuild a stronger, more equitable economy as the country recovers. First, payments from
the Fiscal Recovery Funds help to ensure that State, local, and Tribal governments have the
resources needed to continue to take actions to decrease the spread of COVID-19 and bring the
pandemic under control. Payments from the Fiscal Recovery Funds may also be used by
recipients to provide support for costs incurred in addressing public health and economic
challenges resulting from the pandemic, including resources to offer premium pay to essential
workers, in recognition of their sacrifices over the last year. Recipients may also use payments
from the Fiscal Recovery Funds to replace State, local, and Tribal government revenue lost due
to COVID-19, helping to ensure that governments can continue to provide needed services and
avoid cuts or layoffs. Finally, these resources lay the foundation for a strong, equitable
economic recovery, not only by providing immediate economic stabilization for households and
businesses, but also by addressing the systemic public health and economic challenges that may
have contributed to more severe impacts of the pandemic among low-income communities and
people of color.
Within the eligible use categories outlined in the Fiscal Recovery Funds provisions of
ARPA, State, local, and Tribal governments have flexibility to determine how best to use
payments from the Fiscal Recovery Funds to meet the needs of their communities and
populations. The Interim Final Rule facilitates swift and effective implementation by
establishing a framework for determining the types of programs and services that are eligible
under the ARPA along with examples of uses that State, local, and Tribal governments may
consider. These uses build on eligible expenditures under the CRF, including some expansions
in eligible uses to respond to the public health emergency, such as vaccination campaigns. They
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also reflect changes in the needs of communities, as evidenced by, for example, nationwide data
demonstrating disproportionate impacts of the COVID-19 public health emergency on certain
populations, geographies, and economic sectors. The Interim Final Rule takes into consideration
these disproportionate impacts by recognizing a broad range of eligible uses to help States, local,
and Tribal governments support the families, businesses, and communities hardest hit by the
COVID-19 public health emergency.
Implementation of the Fiscal Recovery Funds also reflect the importance of public input,
transparency, and accountability. Treasury seeks comment on all aspects of the Interim Final
Rule and, to better facilitate public comment, has included specific questions throughout this
Supplementary Information. Treasury encourages State, local, and Tribal governments in
particular to provide feedback and to engage with Treasury regarding issues that may arise
regarding all aspects of this Interim Final Rule and Treasury’s work in administering the Fiscal
Recovery Funds. In addition, the Interim Final Rule establishes certain regular reporting
requirements, including by requiring State, local, and Tribal governments to publish information
regarding uses of Fiscal Recovery Funds payments in their local jurisdiction. These reporting
requirements reflect the need for transparency and accountability, while recognizing and
minimizing the burden, particularly for smaller local governments. Treasury urges State,
territorial, Tribal, and local governments to engage their constituents and communities in
developing plans to use these payments, given the scale of funding and its potential to catalyze
broader economic recovery and rebuilding.
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II. Eligible Uses
A. Public Health and Economic Impacts
Sections 602(c)(1)(A) and 603(c)(1)(A) provide significant resources for State, territorial,
Tribal governments, and counties, metropolitan cities, and nonentitlement units of local
governments (each referred to as a recipient) to meet the wide range of public health and
economic impacts of the COVID-19 public health emergency.
These provisions authorize the use of payments from the Fiscal Recovery Funds to
respond to the public health emergency with respect to COVID-19 or its negative economic
impacts. Section 602 and section 603 also describe several types of uses that would be
responsive to the impacts of the COVID-19 public health emergency, including assistance to
households, small businesses, and nonprofits and aid to impacted industries, such as tourism,
travel, and hospitality.20
Accordingly, to assess whether a program or service is included in this category of
eligible uses, a recipient should consider whether and how the use would respond to the
COVID- 19 public health emergency. Assessing whether a program or service “responds to” the
COVID-19 public health emergency requires the recipient to, first, identify a need or negative
impact of the COVID-19 public health emergency and, second, identify how the program,
service, or other intervention addresses the identified need or impact. While the COVID-19
public health emergency affected many aspects of American life, eligible uses under this
category must be in response to the disease itself or the harmful consequences of the economic
disruptions resulting from or exacerbated by the COVID-19 public health emergency.
20 §§602(c)(1)(A), 603(c)(1)(A) of the Act.
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The Interim Final Rule implements these provisions by identifying a non-exclusive list of
programs or services that may be funded as responding to COVID-19 or the negative economic
impacts of the COVID-19 public health emergency, along with considerations for evaluating
other potential uses of the Fiscal Recovery Funds not explicitly listed. The Interim Final Rule
also provides flexibility for recipients to use payments from the Fiscal Recovery Funds for
programs or services that are not identified on these non-exclusive lists but that fall under the
terms of section 602(c)(1)(A) or 603(c)(1)(A) by responding to the COVID-19 public health
emergency or its negative economic impacts. As an example, in determining whether a program
or service responds to the negative economic impacts of the COVID-19 public health emergency,
the Interim Final Rule provides that payments from the Fiscal Recovery Funds should be
designed to address an economic harm resulting from or exacerbated by the public health
emergency. Recipients should assess the connection between the negative economic harm and
the COVID-19 public health emergency, the nature and extent of that harm, and how the use of
this funding would address such harm.
As discussed, the pandemic and the necessary actions taken to control the spread had a
severe impact on households and small businesses, including in particular low-income workers
and communities and people of color. While eligible uses under sections 602(c)(1)(A) and
603(c)(1)(A)provide flexibility to recipients to identify the most pressing local needs, Treasury
encourages recipients to provide assistance to those households, businesses, and non-profits in
communities most disproportionately impacted by the pandemic.
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1. Responding to COVID-19
On January 21, 2020, the Centers for Disease Control and Prevention (CDC) identified
the first case of novel coronavirus in the United States.21 By late March, the virus had spread to
many States and the first wave was growing rapidly, centered in the northeast.22 This wave
brought acute strain on health care and public health systems: hospitals and emergency medical
services struggled to manage a major influx of patients; response personnel faced shortages of
personal protective equipment; testing for the virus was scarce; and congregate living facilities
like nursing homes and prisons saw rapid spread. State, local, and Tribal governments mobilized
to support the health care system, issue public health orders to mitigate virus spread, and
communicate safety measures to the public. The United States has since faced at least two
additional COVID-19 waves that brought many similar challenges: the second in the summer,
centered in the south and southwest, and a wave throughout the fall and winter, in which the
virus reached a point of uncontrolled spread across the country and over 3,000 people died per
day.23 By early May 2021, the United States has experienced over 32 million confirmed
COVID-19 cases and over 575,000 deaths.24
21 Press Release, Centers for Disease Control and Prevention, First Travel-related Case of 2019 Novel
Coronavirus Detected in United States (Jan. 21, 2020), https://www.cdc.gov/media/releases/2020/p0121-
novel-coronavirus-travel-case.html.
22 Anne Schuchat et al., Public Health Response to the Initiation and Spread of Pandemic COVID-19 in
the United States, February 24 – April 21, 2021, MMWR Morb Mortal Wkly Rep 2021, 69(18):551-56
(May 8, 2021), https://www.cdc.gov/mmwr/volumes/69/wr/mm6918e2.htm.
23 Centers for Disease Control and Prevention, COVID Data Tracker: Trends in Number of COVID-19
Cases and Deaths in the US Reported to CDC, by State/Territory, https://covid.cdc.gov/covid-data-
tracker/#trends_dailytrendscases (last visited May 8, 2021).
24 Id.
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Mitigating the impact of COVID-19, including taking actions to control its spread and
support hospitals and health care workers caring for the sick, continues to require a major public
health response from State, local and Tribal governments. New or heightened public health
needs include COVID-19 testing, major expansions in contact tracing, support for individuals in
isolation or quarantine, enforcement of public health orders, new public communication efforts,
public health surveillance (e.g., monitoring case trends and genomic sequencing for variants),
enhancement to health care capacity through alternative care facilities, and enhancement of
public health data systems to meet new demands or scaling needs. State, local, and Tribal
governments have also supported major efforts to prevent COVID-19 spread through safety
measures at key settings like nursing homes, schools, congregate living settings, dense worksites,
incarceration settings, and in other public facilities. This has included implementing infection
prevention measures or making ventilation improvements in congregate settings, health care
settings, or other key locations.
Other response and adaptation costs include capital investments in public facilities to
meet pandemic operational needs, such as physical plant improvements to public hospitals and
health clinics or adaptations to public buildings to implement COVID-19 mitigation tactics. In
recent months, State, local, and Tribal governments across the country have mobilized to support
the national vaccination campaign, resulting in over 250 million doses administered to date.25
The need for public health measures to respond to COVID-19 will continue in the months
and potentially years to come. This includes the continuation of the vaccination campaign for
the general public and, if vaccinations are approved for children in the future, eventually for
25 Centers for Disease Control and Prevention, COVID Data Tracker: COVID-19 Vaccinations in the
United States, https://covid.cdc.gov/covid-data-tracker/#vaccinations (last visited May 8, 2021).
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youths. This also includes monitoring the spread of COVID-19 variants, understanding the
impact of these variants (especially on vaccination efforts), developing approaches to respond to
those variants, and monitoring global COVID-19 trends to understand continued risks to the
United States. Finally, the long-term health impacts of COVID-19 will continue to require a
public health response, including medical services for individuals with “long COVID,” and
research to understand how COVID-19 impacts future health needs and raises risks for the
millions of Americans who have been infected.
Other areas of public health have also been negatively impacted by the COVID-19
pandemic. For example, in one survey in January 2021, over 40 percent of American adults
reported symptoms of depression or anxiety, up from 11 percent in the first half of 2019.26, The
proportion of children’s emergency department visits related to mental health has also risen
noticeably.27 Similarly, rates of substance misuse and overdose deaths have spiked: preliminary
data from the CDC show a nearly 30 percent increase in drug overdose mortality from
September 2019 to September 2020.28 Stay-at-home orders and other pandemic responses may
have also reduced the ability of individuals affected by domestic violence to access services.29
26 Panchal, supra note 4; Mark É. Czeisler et al., Mental Health, Substance Abuse, and Suicidal Ideation
During COVID-19 Pandemic– United States, June 24-30 2020, Morb. Mortal. Wkly. Rep. 69(32):1049-
57 (Aug. 14, 2020), https://www.cdc.gov/mmwr/volumes/69/wr/mm6932a1.htm.
27 Leeb, supra note 4.
28 Centers for Disease Prevention and Control, National Center for Health Statistics, Provisional Drug
Overdose Death Counts, https://www.cdc.gov/nchs/nvss/vsrr/drug-overdose-data.htm (last visited May 8,
2021).
29 Megan L. Evans, et al., A Pandemic within a Pandemic – Intimate Partner Violence during Covid-19,
N. Engl. J. Med. 383:2302-04 (Dec. 10, 2020), available at
https://www.nejm.org/doi/full/10.1056/NEJMp2024046.
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Finally, some preventative public health measures like childhood vaccinations have been
deferred and potentially forgone.30
While the pandemic affected communities across the country, it disproportionately
impacted some demographic groups and exacerbated health inequities along racial, ethnic, and
socioeconomic lines.31 The CDC has found that racial and ethnic minorities are at increased risk
for infection, hospitalization, and death from COVID-19, with Hispanic or Latino and Native
American or Alaska Native patients at highest risk.32
Similarly, low-income and socially vulnerable communities have seen the most severe
health impacts. For example, counties with high poverty rates also have the highest rates of
infections and deaths, with 223 deaths per 100,000 compared to the U.S. average of 175 deaths
per 100,000, as of May 2021.33 Counties with high social vulnerability, as measured by factors
such as poverty and educational attainment, have also fared more poorly than the national
30 Jeanne M. Santoli et al., Effects of the COVID-19 Pandemic on Routine Pediatric Vaccine Ordering
and Administration – United States, Morb. Mortal. Wkly. Rep. 69(19):591-93 (May 8, 2020),
https://www.cdc.gov/mmwr/volumes/69/wr/mm6919e2.htm; Marisa Langdon-Embry et al., Notes from
the Field: Rebound in Routine Childhood Vaccine Administration Following Decline During the COVID-
19 Pandemic – New York City, March 1-June 27, 2020, Morb. Mortal. Wkly. Rep. 69(30):999-1001 (Jul.
31 2020), https://www.cdc.gov/mmwr/volumes/69/wr/mm6930a3.htm.
31 Office of the White House, National Strategy for the COVID-19 Response and Pandemic Preparedness
(Jan. 21, 2021), https://www.whitehouse.gov/wp-content/uploads/2021/01/National-Strategy-for-the-
COVID-19-Response-and-Pandemic-Preparedness.pdf.
32 In a study of 13 states from October to December 2020, the CDC found that Hispanic or Latino and
Native American or Alaska Native individuals were 1.7 times more likely to visit an emergency room for
COVID-19 than White individuals, and Black individuals were 1.4 times more likely to do so than White
individuals. See Romano, supra note 10.
33 Centers for Disease Control and Prevention, COVID Data Tracker: Trends in COVID-19 Cases and
Deaths in the United States, by County-level Population Factors, https://covid.cdc.gov/covid-data-
tracker/#pop-factors_totaldeaths (last visited May 8, 2021).
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average, with 211 deaths per 100,000 as of May 2021.34 Over the last year, Native Americans
have experienced more than one and a half times the rate of COVID-19 infections, more than
triple the rate of hospitalizations, and more than double the death rate compared to White
Americans.35 Low-income and minority communities also exhibit higher rates of pre-existing
conditions that may contribute to an increased risk of COVID-19 mortality.36
In addition, individuals living in low-income communities may have had more limited
ability to socially distance or to self-isolate when ill, resulting in faster spread of the virus, and
were over-represented among essential workers, who faced greater risk of exposure.37 Social
distancing measures in response to the pandemic may have also exacerbated pre-existing public
health challenges. For example, for children living in homes with lead paint, spending
substantially more time at home raises the risk of developing elevated blood lead levels, while
34 The CDC’s Social Vulnerability Index includes fifteen variables measuring social vulnerability,
including unemployment, poverty, education levels, single-parent households, disability status, non-
English speaking households, crowded housing, and transportation access.
Centers for Disease Control and Prevention, COVID Data Tracker: Trends in COVID-19 Cases and
Deaths in the United States, by Social Vulnerability Index, https://covid.cdc.gov/covid-data-tracker/#pop-
factors_totaldeaths (last visited May 8, 2021).
35 Centers for Disease Control and Prevention, Risk for COVID-19 Infection, Hospitalization, and Death
By Race/Ethnicity, https://www.cdc.gov/coronavirus/2019-ncov/covid-data/investigations-
discovery/hospitalization-death-by-race-ethnicity.html (last visited Apr. 26, 2021).
36 See, e.g., Centers for Disease Control and Prevention, Risk of Severe Illness or Death from COVID-19
(Dec. 10, 2020), https://www.cdc.gov/coronavirus/2019-ncov/community/health-equity/racial-ethnic-
disparities/disparities-illness.html (last visited Apr. 26, 2021).
37 Milena Almagro et al., Racial Disparities in Frontline Workers and Housing Crowding During COVID-
19:Evidence from Geolocation Data (Sept. 22, 2020), NYU Stern School of Business (forthcoming),
available at https://papers.ssrn.com/sol3/papers.cfm?abstract_id=3695249; Grace McCormack et al.,
Economic Vulnerability of Households with Essential Workers, JAMA 324(4):388-90 (2020), available
at https://jamanetwork.com/journals/jama/fullarticle/2767630.
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screenings for elevated blood lead levels declined during the pandemic.38 The combination of
these underlying social and health vulnerabilities may have contributed to more severe public
health outcomes of the pandemic within these communities, resulting in an exacerbation of pre-
existing disparities in health outcomes.39
Eligible Public Health Uses. The Fiscal Recovery Funds provide resources to meet and
address these emergent public health needs, including through measures to counter the spread of
COVID-19, through the provision of care for those impacted by the virus, and through programs
or services that address disparities in public health that have been exacerbated by the pandemic.
To facilitate implementation and use of payments from the Fiscal Recovery Funds, the Interim
Final Rule identifies a non-exclusive list of eligible uses of funding to respond to the COVID-19
public health emergency. Eligible uses listed under this section build and expand upon
permissible expenditures under the CRF, while recognizing the differences between the ARPA
and CARES Act, and recognizing that the response to the COVID-19 public health emergency
has changed and will continue to change over time. To assess whether additional uses would be
eligible under this category, recipients should identify an effect of COVID-19 on public health,
including either or both of immediate effects or effects that may manifest over months or years,
and assess how the use would respond to or address the identified need.
38 See, e.g., Joseph G. Courtney et al., Decreases in Young Children Who Received Blood Lead Level
Testing During COVID-19 – 34 Jurisdictions, January-May 2020, Morb. Mort. Wkly. Rep. 70(5):155-61
(Feb. 5, 2021), https://www.cdc.gov/mmwr/volumes/70/wr/mm7005a2.htm; Emily A. Benfer & Lindsay
F. Wiley, Health Justice Strategies to Combat COVID-19: Protecting Vulnerable Communities During a
Pandemic, Health Affairs Blog (Mar. 19, 2020),
https://www.healthaffairs.org/do/10.1377/hblog20200319.757883/full/.
39 See, e.g., Centers for Disease Control and Prevention, supra note 34; Benfer & Wiley, supra note 38;
Nathaniel M. Lewis et al., Disparities in COVID-19 Incidence, Hospitalizations, and Testing, by Area-
Level Deprivation – Utah, March 3-July 9, 2020, Morb. Mortal. Wkly. Rep. 69(38):1369-73 (Sept. 25,
2020), https://www.cdc.gov/mmwr/volumes/69/wr/mm6938a4.htm.
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The Interim Final Rule identifies a non-exclusive list of uses that address the effects of the
COVID-19 public health emergency, including:
• COVID-19 Mitigation and Prevention. A broad range of services and programming are
needed to contain COVID-19. Mitigation and prevention efforts for COVID-19 include
vaccination programs; medical care; testing; contact tracing; support for isolation or
quarantine; supports for vulnerable populations to access medical or public health
services; public health surveillance (e.g., monitoring case trends, genomic sequencing for
variants); enforcement of public health orders; public communication efforts;
enhancement to health care capacity, including through alternative care facilities;
purchases of personal protective equipment; support for prevention, mitigation, or other
services in congregate living facilities (e.g., nursing homes, incarceration settings,
homeless shelters, group living facilities) and other key settings like schools;40 ventilation
improvements in congregate settings, health care settings, or other key locations;
enhancement of public health data systems; and other public health responses.41 They
also include capital investments in public facilities to meet pandemic operational needs,
such as physical plant improvements to public hospitals and health clinics or adaptations
40 This includes implementing mitigation strategies consistent with the Centers for Disease Control and
Prevention’s (CDC) Operational Strategy for K-12 Schools through Phased Prevention, available at
https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/operation-strategy.html.
41 Many of these expenses were also eligible in the CRF. Generally, funding uses eligible under CRF as a
response to the direct public health impacts of COVID-19 will continue to be eligible under the ARPA,
including those not explicitly listed here (e.g., telemedicine costs, costs to facilitate compliance with
public health orders, disinfection of public areas, facilitating distance learning, increased solid waste
disposal needs related to PPE, paid sick and paid family and medical leave to public employees to enable
compliance with COVID–19 public health precautions), with the following two exceptions: 1) the
standard for eligibility of public health and safety payrolls has been updated (see details on page 20) and
2)expenses related to the issuance of tax-anticipation notes are no longer an eligible funding use (see
discussion of debt service on page 44).
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to public buildings to implement COVID-19 mitigation tactics. These COVID-19
prevention and mitigation programs and services, among others, were eligible
expenditures under the CRF and are eligible uses under this category of eligible uses for
the Fiscal Recovery Funds.42
• Medical Expenses. The COVID-19 public health emergency continues to have
devastating effects on public health; the United States continues to average hundreds of
deaths per day and the spread of new COVID-19 variants has raised new risks and
genomic surveillance needs.43 Moreover, our understanding of the potentially serious
and long-term effects of the virus is growing, including the potential for symptoms like
shortness of breath to continue for weeks or months, for multi-organ impacts from
COVID-19, or for post-intensive care syndrome.44 State and local governments may
need to continue to provide care and services to address these near- and longer-term
needs.45
• Behavioral Health Care. In addition, new or enhanced State, local, and Tribal
government services may be needed to meet behavioral health needs exacerbated by the
pandemic and respond to other public health impacts. These services include mental
health treatment, substance misuse treatment, other behavioral health services, hotlines or
42 Coronavirus Relief Fund for States, Tribal Governments, and Certain Eligible Local Governments, 86
Fed. Reg. 4182 (Jan. 15, 2021), available at https://home.treasury.gov/system/files/136/CRF-Guidance-
Federal-Register_2021-00827.pdf.
43 Centers for Disease Control and Prevention, supra note 24.
44 Centers for Disease Control and Prevention, Long-Term Effects (Apr. 8, 2021),
https://www.cdc.gov/coronavirus/2019-ncov/long-term-effects.html (last visited Apr. 26, 2021).
45 Pursuant to 42 CFR 433.51 and 45 CFR 75.306, Fiscal Recovery Funds may not serve as a State or
locality’s contribution of certain Federal funds.
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warmlines, crisis intervention, overdose prevention, infectious disease prevention, and
services or outreach to promote access to physical or behavioral health primary care and
preventative medicine.
• Public Health and Safety Staff. Treasury recognizes that responding to the public health
and negative economic impacts of the pandemic, including administering the services
described above, requires a substantial commitment of State, local, and Tribal
government human resources. As a result, the Fiscal Recovery Funds may be used for
payroll and covered benefits expenses for public safety, public health, health care, human
services, and similar employees, to the extent that their services are devoted to mitigating
or responding to the COVID–19 public health emergency.46 Accordingly, the Fiscal
Recovery Funds may be used to support the payroll and covered benefits for the portion
of the employee’s time that is dedicated to responding to the COVID-19 public health
emergency. For administrative convenience, the recipient may consider public health and
safety employees to be entirely devoted to mitigating or responding to the COVID-19
public health emergency, and therefore fully covered, if the employee, or his or her
operating unit or division, is primarily dedicated to responding to the COVID-19 public
health emergency. Recipients may consider other presumptions for assessing the extent
to which an employee, division, or operating unit is engaged in activities that respond to
46 In general, if an employee’s wages and salaries are an eligible use of Fiscal Recovery Funds, recipients
may treat the employee’s covered benefits as an eligible use of Fiscal Recovery Funds. For purposes of
the Fiscal Recovery Funds, covered benefits include costs of all types of leave (vacation, family-related,
sick, military, bereavement, sabbatical, jury duty), employee insurance (health, life, dental, vision),
retirement (pensions, 401(k)), unemployment benefit plans (federal and state), workers compensation
insurance, and Federal Insurance Contributions Act (FICA) taxes (which includes Social Security and
Medicare taxes).
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the COVID-19 public health emergency, provided that the recipient reassesses
periodically and maintains records to support its assessment, such as payroll records,
attestations from supervisors or staff, or regular work product or correspondence
demonstrating work on the COVID-19 response. Recipients need not routinely track
staff hours.
• Expenses to Improve the Design and Execution of Health and Public Health Programs.
State, local, and Tribal governments may use payments from the Fiscal Recovery Funds
to engage in planning and analysis in order to improve programs addressing the COVID-
19 pandemic, including through use of targeted consumer outreach, improvements to data
or technology infrastructure, impact evaluations, and data analysis.
Eligible Uses to Address Disparities in Public Health Outcomes. In addition, in recognition of
the disproportionate impacts of the COVID-19 pandemic on health outcomes in low-income and
Native American communities and the importance of mitigating these effects, the Interim Final
Rule identifies a broader range of services and programs that will be presumed to be responding
to the public health emergency when provided in these communities. Specifically, Treasury will
presume that certain types of services, outlined below, are eligible uses when provided in a
Qualified Census Tract (QCT),47 to families living in QCTs, or when these services are provided
47 Qualified Census Tracts are a common, readily-accessible, and geographically granular method of
identifying communities with a large proportion of low-income residents. Using an existing measure may
speed implementation and decrease administrative burden, while identifying areas of need at a highly-
localized level.
While QCTs are an effective tool generally, many tribal communities have households with a wide range
of income levels due in part to non-tribal member, high income residents living in the community. Mixed
income communities, with a significant share of tribal members at the lowest levels of income, are often
not included as eligible QCTs yet tribal residents are experiencing disproportionate impacts due to the
pandemic. Therefore, including all services provided by Tribal governments is a more effective means of
ensuring that disproportionately impacted Tribal members can receive services.
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by Tribal governments.48 Recipients may also provide these services to other populations,
households, or geographic areas that are disproportionately impacted by the pandemic. In
identifying these disproportionately-impacted communities, recipients should be able to support
their determination that the pandemic resulted in disproportionate public health or economic
outcomes to the specific populations, households, or geographic areas to be served.
Given the exacerbation of health disparities during the pandemic and the role of pre-existing
social vulnerabilities in driving these disparate outcomes, services to address health disparities
are presumed to be responsive to the public health impacts of the pandemic. Specifically,
recipients may use payments from the Fiscal Recovery Funds to facilitate access to resources that
improve health outcomes, including services that connect residents with health care resources
and public assistance programs and build healthier environments, such as:
• Funding community health workers to help community members access health
services and services to address the social determinants of health;49,
• Funding public benefits navigators to assist community members with navigating
and applying for available Federal, State, and local public benefits or services;
48 U.S. Department of Housing and Urban Development (HUD), Qualified Census Tracts and Difficult
Development Areas, https://www.huduser.gov/portal/datasets/qct.html (last visited Apr. 26, 2021); U.S.
Department of the Interior, Bureau of Indian Affairs, Indian Lands of Federally Recognized Tribes of the
United States (June 2016), https://www.bia.gov/sites/bia.gov/files/assets/bia/ots/webteam/pdf/idc1-
028635.pdf (last visited Apr. 26, 2021).
49 The social determinants of health are the social and environmental conditions that affect health
outcomes, specifically economic stability, health care access, social context, neighborhoods and built
environment, and education access. See, e.g., U.S. Department of Health and Human Services, Office of
Disease Prevention and Health Promotion, Healthy People 2030: Social Determinants of Health,
https://health.gov/healthypeople/objectives-and-data/social-determinants-health (last visited Apr. 26,
2021).
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• Housing services to support healthy living environments and neighborhoods
conducive to mental and physical wellness;
• Remediation of lead paint or other lead hazards to reduce risk of elevated blood lead
levels among children; and
• Evidence-based community violence intervention programs to prevent violence and
mitigate the increase in violence during the pandemic.50
2. Responding to Negative Economic Impacts
Impacts on Households and Individuals. The public health emergency, including the
necessary measures taken to protect public health, resulted in significant economic and financial
hardship for many Americans. As businesses closed, consumers stayed home, schools shifted to
remote education, and travel declined precipitously, over 20 million jobs were lost in March and
April 2020.51 Although many have returned to work, as of April 2021, the economy remains
8.2 million jobs below its pre-pandemic peak,52 and more than 3 million workers have dropped
out of the labor market altogether relative to February 2020.53
Rates of unemployment are particularly severe among workers of color and workers with
lower levels of educational attainment; for example, the overall unemployment rate in the United
50 National Commission on COVID-19 and Criminal Justice, Impact Report: COVID-19 and Crime (Jan.
31, 2021), https://covid19.counciloncj.org/2021/01/31/impact-report-covid-19-and-crime-3/ (showing a
spike in homicide and assaults); Brad Boesrup et al., Alarming Trends in US domestic violence during the
COVID-19 pandemic, Am. J. of Emerg. Med. 38(12): 2753-55 (Dec. 1, 2020), available at
https://www.ajemjournal.com/article/S0735-6757(20)30307-7/fulltext (showing a spike in domestic
violence).
51 U.S. Bureau of Labor Statistics, All Employees, Total Nonfarm (PAYEMS), retrieved from FRED,
Federal Reserve Bank of St. Louis; https://fred.stlouisfed.org/series/PAYEMS (last visited May 8, 2021).
52 Id.
53 U.S. Bureau of Labor Statistics, Civilian Labor Force Level [CLF16OV], retrieved from FRED, Federal
Reserve Bank of St. Louis, https://fred.stlouisfed.org/series/CLF16OV (last visited May 8, 2021).
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States was 6.1 percent in April 2021, but certain groups saw much higher rates: 9.7 percent for
Black workers, 7.9 percent for Hispanic or Latino workers, and 9.3 percent for workers without a
high school diploma.54 Job losses have also been particularly steep among low wage workers,
with these workers remaining furthest from recovery as of the end of 2020.55 A severe
recession–and its concentrated impact among low-income workers–has amplified food and
housing insecurity, with an estimated nearly 17 million adults living in households where there is
sometimes or often not enough food to eat and an estimated 10.7 million adults living in
households that were not current on rent.56 Over the course of the pandemic, inequities also
manifested along gender lines, as schools closed to in-person activities, leaving many working
families without child care during the day.57 Women of color have been hit especially hard: the
54 U.S. Bureau of Labor Statistics, Labor Force Statistics from the Current Population Survey:
Employment status of the civilian population by sex and age (May 8 2021),
https://www.bls.gov/news.release/empsit.t01.htm (last visited May 8, 2021); U.S. Bureau of Labor
Statistics, Labor Force Statistics from the Current Population Survey: Employment status of the civilian
noninstitutional population by race, Hispanic or Latino ethnicity, sex, and age (May 8, 2021),
https://www.bls.gov/web/empsit/cpseea04.htm (last visited May 8, 2021); U.S. Bureau of Labor
Statistics, Labor Force Statistics from the Current Population Survey: Employment status of the civilian
noninstitutional population 25 years and over by educational attainment (May 8, 2021),
https://www.bls.gov/web/empsit/cpseea05.htm (last visited May 8, 2021).
55 Elise Gould & Jori Kandra, Wages grew in 2020 because the bottom fell out of the low-wage labor
market, Economic Policy Institute (Feb. 24, 2021), https://files.epi.org/pdf/219418.pdf. See also, Michael
Dalton et al., The K-Shaped Recovery: Examining the Diverging Fortunes of Workers in the Recovery
from the COVID-19 Pandemic using Business and Household Survey Microdata¸ U.S. Bureau of Labor
Statistics Working Paper Series (Feb. 2021), https://www.bls.gov/osmr/research-
papers/2021/pdf/ec210020.pdf.
56 Center on Budget and Policy Priorities, Tracking the COVID-19 Recession’s Effects on Food, Housing,
and Employment Hardships, https://www.cbpp.org/research/poverty-and-inequality/tracking-the-covid-
19-recessions-effects-on-food-housing-and (last visited May 8, 2021).
57 Women have carried a larger share of childcare responsibilities than men during the COVID-19 crisis.
See, e.g., Gema Zamarro & María J. Prados, Gender differences in couples’ division of childcare, work
and mental health during COVID-19, Rev. Econ. Household 19:11-40 (2021), available at
https://link.springer.com/article/10.1007/s11150-020-09534-7; Titan Alon et al., The Impact of COVID-
19 on Gender Equality, National Bureau of Economic Research Working Paper 26947 (April 2020),
available at https://www.nber.org/papers/w26947.
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labor force participation rate for Black women has fallen by 3.2 percentage points 58 during the
pandemic as compared to 1.0 percentage points for Black men 59 and 2.0 percentage points for
White women.60
As the economy recovers, the effects of the pandemic-related recession may continue to
impact households, including a risk of longer-term effects on earnings and economic potential.
For example, unemployed workers, especially those who have experienced longer periods of
unemployment, earn lower wages over the long term once rehired.61 In addition to the labor
market consequences for unemployed workers, recessions can also cause longer-term economic
challenges through, among other factors, damaged consumer credit scores 62 and reduced familial
and childhood wellbeing.63 These potential long-term economic consequences underscore the
continued need for robust policy support.
58 U.S. Bureau of Labor Statistics, Labor Force Participation Rate - 20 Yrs. & Over, Black or African
American Women [LNS11300032], retrieved from FRED, Federal Reserve Bank of St. Louis;
https://fred.stlouisfed.org/series/LNS11300032 (last visited May 8, 2021).
59 U.S. Bureau of Labor Statistics, Labor Force Participation Rate - 20 Yrs. & Over, Black or African
American Men [LNS11300031], retrieved from FRED, Federal Reserve Bank of St. Louis;
https://fred.stlouisfed.org/series/LNS11300031 (last visited May 8, 2021).
60 U.S. Bureau of Labor Statistics, Labor Force Participation Rate - 20 Yrs. & Over, White Women
[LNS11300029], retrieved from FRED, Federal Reserve Bank of St. Louis;
https://fred.stlouisfed.org/series/LNS11300029 (last visited May 8, 2021).
61 See, e.g., Michael Greenstone & Adam Looney, Unemployment and Earnings Losses: A Look at Long-
Term Impacts of the Great Recession on American Workers, Brookings Institution (Nov. 4, 2021),
https://www.brookings.edu/blog/jobs/2011/11/04/unemployment-and-earnings-losses-a-look-at-long-
term-impacts-of-the-great-recession-on-american-workers/.
62 Chi Chi Wu, Solving the Credit Conundrum: Helping Consumers’ Credit Records Impaired by the
Foreclosure Crisis and Great Recession (Dec. 2013),
https://www.nclc.org/images/pdf/credit_reports/report-credit-conundrum-2013.pdf.
63 Irwin Garfinkel, Sara McLanahan, Christopher Wimer, eds., Children of the Great Recession, Russell
Sage Foundation (Aug. 2016), available at https://www.russellsage.org/publications/children-great-
recession.
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Impacts on Businesses. The pandemic has also severely impacted many businesses, with
small businesses hit especially hard. Small businesses make up nearly half of U.S. private-sector
employment64 and play a key role in supporting the overall economic recovery as they are
responsible for two-thirds of net new jobs.65 Since the beginning of the pandemic, however,
400,000 small businesses have closed, with many more at risk.66 Sectors with a large share of
small business employment have been among those with the most drastic drops in employment.67
The negative outlook for small businesses has continued: as of April 2021, approximately
70 percent of small businesses reported that the pandemic has had a moderate or large negative
effect on their business, and over a third expect that it will take over 6 months for their business
to return to their normal level of operations.68
This negative outlook is likely the result of many small businesses having faced periods
of closure and having seen declining revenues as customers stayed home.69 In general, small
businesses can face greater hurdles in accessing credit,70 and many small businesses were
64 Board of Governors of the Federal Reserve System, supra note 5.
65 U.S. Small Business Administration, Office of Advocacy, Small Businesses Generate 44 Percent of
U.S. Economic Activity (Jan. 30, 2019), https://advocacy.sba.gov/2019/01/30/small-businesses-generate-
44-percent-of-u-s-economic-activity/.
66 Biden, supra note 6.
67 Daniel Wilmoth, U.S. Small Business Administration Office of Advocacy, The Effects of the COVID-
19 Pandemic on Small Businesses, Issue Brief No. 16 (Mar. 2021), available at
https://cdn.advocacy.sba.gov/wp-content/uploads/2021/03/02112318/COVID-19-Impact-On-Small-
Business.pdf.
68 U.S. Census Bureau, Small Business Pulse Survey, https://portal.census.gov/pulse/data/ (last visited
May 8, 2021).
69 Olivia S. Kim et al., Revenue Collapses and the Consumption of Small Business Owners in the Early
Stages of the COVID-19 Pandemic (Nov. 2020), https://www.nber.org/papers/w28151.
70 See e.g., Board of Governors of the Federal Reserve System, Report to Congress on the Availability of
Credit to Small Businesses (Sept. 2017), available at https://www.federalreserve.gov/publications/2017-
september-availability-of-credit-to-small-businesses.htm.
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already financially fragile at the outset of the pandemic.71 Non-profits, which provide vital
services to communities, have similarly faced economic and financial challenges due to the
pandemic.72
Impacts to State, Local, and Tribal Governments. State, local, and Tribal governments
have felt substantial fiscal pressures. As noted above, State, local, and Tribal governments have
faced significant revenue shortfalls and remain over 1 million jobs below their pre-pandemic
staffing levels.73 These reductions in staffing may undermine the ability to deliver services
effectively, as well as add to the number of unemployed individuals in their jurisdictions.
Exacerbation of Pre-existing Disparities. The COVID-19 public health emergency may
have lasting negative effects on economic outcomes, particularly in exacerbating disparities that
existed prior to the pandemic.
The negative economic impacts of the COVID-19 pandemic are particularly pronounced
in certain communities and families. Low- and moderate-income jobs make up a substantial
portion of both total pandemic job losses,74 and jobs that require in-person frontline work, which
71 Alexander W. Bartik et al., The Impact of COVID-19 on small business outcomes and expectations,
PNAS 117(30): 17656-66 (July 28, 2020), available at https://www.pnas.org/content/117/30/17656.
72 Federal Reserve Bank of San Francisco, Impacts of COVID-19 on Nonprofits in the Western United
States (May 2020), https://www.frbsf.org/community-development/files/impact-of-covid-nonprofits-
serving-western-united-states.pdf.
73 Wolfe & Kassa, supra note 7; Elijah Moreno & Heather Sobrepena, Tribal entities remain resilient as
COVID-19 batters their finances, Federal Reserve Bank of Minneapolis (Nov. 10, 2021),
https://www.minneapolisfed.org/article/2020/tribal-entities-remain-resilient-as-covid-19-batters-their-
finances.
74 Kim Parker et al., Economic Fallout from COVID-19 Continues to Hit Lower-Income Americans the
Hardest, Pew Research Center (Sept. 24, 2020), https://www.pewresearch.org/social-
trends/2020/09/24/economic-fallout-from-covid-19-continues-to-hit-lower-income-americans-the-
hardest/; Gould, supra note 55.
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are exposed to greater risk of contracting COVID-19.75 Both factors compound pre-existing
vulnerabilities and the likelihood of food, housing, or other financial insecurity in low- and
moderate-income families and, given the concentration of low- and moderate-income families
within certain communities,76 raise a substantial risk that the effects of the COVID-19 public
health emergency will be amplified within these communities.
These compounding effect of recessions on concentrated poverty and the long-lasting
nature of this effect were observed after the 2007-2009 recession, including a large increase in
concentrated poverty with the number of people living in extremely poor neighborhoods more
than doubling by 2010-2014 relative to 2000.77 Concentrated poverty has a range of deleterious
impacts, including additional burdens on families and reduced economic potential and social
cohesion.78 Given the disproportionate impact of COVID-19 on low-income households
discussed above, there is a risk that the current pandemic-induced recession could further
increase concentrated poverty and cause long-term damage to economic prospects in
neighborhoods of concentrated poverty.
The negative economic impacts of COVID-19 also include significant impacts to children
in disproportionately affected families and include impacts to education, health, and welfare, all
75 See infra Section II.B of this Supplementary Information.
76 Elizabeth Kneebone, The Changing geography of US poverty, Brookings Institution (Feb. 15, 2017),
https://www.brookings.edu/testimonies/the-changing-geography-of-us-poverty/.
77 Elizabeth Kneebone & Natalie Holmes, U.S. concentrated poverty in the wake of the Great Recession,
Brookings Institution (Mar. 31, 2016), https://www.brookings.edu/research/u-s-concentrated-poverty-in-
the-wake-of-the-great-recession/.
78 David Erickson et al., The Enduring Challenge of Concentrated Poverty in America: Case Studies from
Communities Across the U.S. (2008), available at https://www.frbsf.org/community-
development/files/cp_fullreport.pdf.
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of which contribute to long-term economic outcomes.79 Many low-income and minority
students, who were disproportionately served by remote or hybrid education during the
pandemic, lacked the resources to participate fully in remote schooling or live in households
without adults available throughout the day to assist with online coursework.80 Given these
trends, the pandemic may widen educational disparities and worsen outcomes for low-income
students,81 an effect that would substantially impact their long-term economic outcomes.
Increased economic strain or material hardship due to the pandemic could also have a long-term
impact on health, educational, and economic outcomes of young children.82 Evidence suggests
79 Educational quality, as early as Kindergarten, has a long-term impact on children’s public health and
economic outcomes. See, e.g., Tyler W. Watts et al., The Chicago School Readiness Project: Examining
the long-term impacts of an early childhood intervention, PLoS ONE 13(7) (2018), available at
https://journals.plos.org/plosone/article?id=10.1371/journal.pone.0200144; Opportunity Insights, How
Can We Amplify Education as an Engine of Mobility? Using big data to help children get the most from
school, https://opportunityinsights.org/education/ (last visited Apr. 26, 2021); U.S. Department of Health
and Human Services (HHS), Office of Disease Prevention and Health Promotion, Early Childhood
Development and Education, https://www.healthypeople.gov/2020/topics-objectives/topic/social-
determinants-health/interventions-resources/early-childhood-development-and-education (last visited
Apr. 26, 2021).
80 See, e.g., Bacher-Hicks, supra note 14.
81 A Department of Education survey found that, as of February 2021, 42 percent of fourth grade students
nationwide were offered only remote education, compared to 48 percent of economically disadvantaged
students, 54 percent of Black students and 57 percent of Hispanic students. Large districts often
disproportionately serve low-income students. See Institute of Education Sciences, Monthly School
Survey Dashboard, https://ies.ed.gov/schoolsurvey/ (last visited Apr. 26, 2021). In summer 2020, a
review found that 74 percent of the largest 100 districts chose remote learning only. See Education Week,
School Districts’ Reopening Plans: A Snapshot (Jul. 15, 2020),
https://www.edweek.org/leadership/school-districts-reopening-plans-a-snapshot/2020/07 (last visited May
4, 2021).
82 HHS, supra note 79.
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that adverse conditions in early childhood, including exposure to poverty, food insecurity,
housing insecurity, or other economic hardships, are particularly impactful.83
The pandemic’s disproportionate economic impacts are also seen in Tribal communities
across the country—for Tribal governments as well as families and businesses on and off Tribal
lands. In the early months of the pandemic, Native American unemployment spiked to
26 percent and, while partially recovered, remains at nearly 11 percent.84 Tribal enterprises are a
significant source of revenue for Tribal governments to support the provision of government
services. These enterprises, notably concentrated in gaming, tourism, and hospitality, frequently
closed, significantly reducing both revenues to Tribal governments and employment. As a result,
Tribal governments have reduced essential services to their citizens and communities.85
Eligible Uses. Sections 602(c)(1)(A) and 603(c)(1)(A) permit use of payments from the
Fiscal Recovery Funds to respond to the negative economic impacts of the COVID-19 public
health emergency. Eligible uses that respond to the negative economic impacts of the public
health emergency must be designed to address an economic harm resulting from or exacerbated
by the public health emergency. In considering whether a program or service would be eligible
under this category, the recipient should assess whether, and the extent to which, there has been
83 Hirokazu Yoshikawa, Effects of the Global Coronavirus Disease – 2019 Pandemic on Early Childhood
Development: Short- and Long-Term Risks and Mitigating Program and Policy Actions, J. of Pediatrics
Vol. 223:188-93 (Aug. 1, 2020), available at https://www.jpeds.com/article/S0022-3476(20)30606-
5/abstract.
84 Based on calculations conducted by the Minneapolis Fed’s Center for Indian Country Development
using Flood et al. (2020)’s Current Population Survey.” Sarah Flood, Miriam King, Renae Rodgers,
Steven Ruggles and J. Robert Warren. Integrated Public Use Microdata Series, Current Population
Survey: Version 8.0 [dataset]. Minneapolis, MN: IPUMS, 2020. https://doi.org/10.18128/D030.V8.0; see
also Donna Feir & Charles Golding, Native Employment During COVID-19: Hard hit in April but
Starting to Rebount? (Aug. 5, 2020), https://www.minneapolisfed.org/article/2020/native-employment-
during-covid-19-hit-hard-in-april-but-starting-to-rebound.
85 Moreno & Sobrepena, supra note 73.
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an economic harm, such as loss of earnings or revenue, that resulted from the COVID-19 public
health emergency and whether, and the extent to which, the use would respond or address this
harm.86 A recipient should first consider whether an economic harm exists and whether this
harm was caused or made worse by the COVID-19 public health emergency. While economic
impacts may either be immediate or delayed, assistance or aid to individuals or businesses that
did not experience a negative economic impact from the public health emergency would not be
an eligible use under this category.
In addition, the eligible use must “respond to” the identified negative economic impact.
Responses must be related and reasonably proportional to the extent and type of harm
experienced; uses that bear no relation or are grossly disproportionate to the type or extent of
harm experienced would not be eligible uses. Where there has been a negative economic impact
resulting from the public health emergency, States, local, and Tribal governments have broad
latitude to choose whether and how to use the Fiscal Recovery Funds to respond to and address
the negative economic impact. Sections 602(c)(1)(A) and 603(c)(1)(A) describe several types of
uses that would be eligible under this category, including assistance to households, small
businesses, and nonprofits and aid to impacted industries such as tourism, travel, and hospitality.
To facilitate implementation and use of payments from the Fiscal Recovery Funds, the
Interim Final Rule identifies a non-exclusive list of eligible uses of funding that respond to the
negative economic impacts of the public health emergency. Consistent with the discussion
above, the eligible uses listed below would respond directly to the economic or financial harms
resulting from and or exacerbated by the public health emergency.
86 In some cases, a use may be permissible under another eligible use category even if it falls outside the
scope of section (c)(1)(A) of the Act.
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• Assistance to Unemployed Workers. This includes assistance to unemployed
workers, including services like job training to accelerate rehiring of unemployed
workers; these services may extend to workers unemployed due to the pandemic or
the resulting recession, or who were already unemployed when the pandemic
began and remain so due to the negative economic impacts of the pandemic.
• State Unemployment Insurance Trust Funds. Consistent with the approach taken
in the CRF, recipients may make deposits into the state account of the
Unemployment Trust Fund established under section 904 of the Social Security
Act (42 U.S.C. 1104) up to the level needed to restore the pre-pandemic balances
of such account as of January 27, 2020 or to pay back advances received under
Title XII of the Social Security Act (42 U.S.C. 1321) for the payment of benefits
between January 27, 2020 and [INSERT DATE OF PUBLICATION IN THE
FEDERAL REGISTER], given the close nexus between Unemployment Trust
Fund costs, solvency of Unemployment Trust Fund systems, and pandemic
economic impacts. Further, Unemployment Trust Fund deposits can decrease
fiscal strain on Unemployment Insurance systems impacted by the pandemic.
States facing a sharp increase in Unemployment Insurance claims during the
pandemic may have drawn down positive Unemployment Trust Fund balances
and, after exhausting the balance, required advances to fund continuing obligations
to claimants. Because both of these impacts were driven directly by the need for
assistance to unemployed workers during the pandemic, replenishing
Unemployment Trust Funds up to the pre-pandemic level responds to the
pandemic’s negative economic impacts on unemployed workers.
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• Assistance to Households. Assistance to households or populations facing
negative economic impacts due to COVID-19 is also an eligible use. This
includes: food assistance; rent, mortgage, or utility assistance; counseling and legal
aid to prevent eviction or homelessness; cash assistance (discussed below);
emergency assistance for burials, home repairs, weatherization, or other needs;
internet access or digital literacy assistance; or job training to address negative
economic or public health impacts experienced due to a worker’s occupation or
level of training. As discussed above, in considering whether a potential use is
eligible under this category, a recipient must consider whether, and the extent to
which, the household has experienced a negative economic impact from the
pandemic. In assessing whether a household or population experienced economic
harm as a result of the pandemic, a recipient may presume that a household or
population that experienced unemployment or increased food or housing insecurity
or is low- or moderate-income experienced negative economic impacts resulting
from the pandemic. For example, a cash transfer program may focus on
unemployed workers or low- and moderate-income families, which have faced
disproportionate economic harms due to the pandemic. Cash transfers must be
reasonably proportional to the negative economic impact they are intended to
address. Cash transfers grossly in excess of the amount needed to address the
negative economic impact identified by the recipient would not be considered to be
a response to the COVID-19 public health emergency or its negative impacts. In
particular, when considering the appropriate size of permissible cash transfers
made in response to the COVID-19 public health emergency, State, local and
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Tribal governments may consider and take guidance from the per person amounts
previously provided by the Federal government in response to the COVID-19
crisis. Cash transfers that are grossly in excess of such amounts would be outside
the scope of eligible uses under section 602(c)(1)(A) and 603(c)(1)(A) and could
be subject to recoupment. In addition, a recipient could provide survivor’s benefits
to surviving family members of COVID-19 victims, or cash assistance to widows,
widowers, and dependents of eligible COVID-19 victims.
• Expenses to Improve Efficacy of Economic Relief Programs. State, local, and
Tribal governments may use payments from the Fiscal Recovery Funds to improve
efficacy of programs addressing negative economic impacts, including through use
of data analysis, targeted consumer outreach, improvements to data or technology
infrastructure, and impact evaluations.
• Small Businesses and Non-profits. As discussed above, small businesses and non-
profits faced significant challenges in covering payroll, mortgages or rent, and
other operating costs as a result of the public health emergency and measures taken
to contain the spread of the virus. State, local, and Tribal governments may
provide assistance to small businesses to adopt safer operating procedures, weather
periods of closure, or mitigate financial hardship resulting from the COVID-19
public health emergency, including:
o Loans or grants to mitigate financial hardship such as declines in revenues
or impacts of periods of business closure, for example by supporting
payroll and benefits costs, costs to retain employees, mortgage, rent, or
utilities costs, and other operating costs;
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o Loans, grants, or in-kind assistance to implement COVID-19 prevention
or mitigation tactics, such as physical plant changes to enable social
distancing, enhanced cleaning efforts, barriers or partitions, or COVID-19
vaccination, testing, or contact tracing programs; and
o Technical assistance, counseling, or other services to assist with business
planning needs.
As discussed above, these services should respond to the negative economic
impacts of COVID-19. Recipients may consider additional criteria to target
assistance to businesses in need, including small businesses. Such criteria may
include businesses facing financial insecurity, substantial declines in gross
receipts (e.g., comparable to measures used to assess eligibility for the Paycheck
Protection Program), or other economic harm due to the pandemic, as well as
businesses with less capacity to weather financial hardship, such as the smallest
businesses, those with less access to credit, or those serving disadvantaged
communities. Recipients should consider local economic conditions and business
data when establishing such criteria.87
• Rehiring State, Local, and Tribal Government Staff. State, local, and Tribal
governments continue to see pandemic impacts in overall staffing levels: State,
local, and Tribal government employment remains more than 1 million jobs lower
87 See Federal Reserve Bank of Cleveland, An Uphill Battle: COVID-19’s Outsized Toll on Minority-
Owned Firms (Oct. 8, 2020), https://www.clevelandfed.org/newsroom-and-
events/publications/community-development-briefs/db-20201008-misera-report.aspx (discussing the
impact of COVID-19 on minority owned businesses).
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in April 2021 than prior to the pandemic.88 Employment losses decrease a state
or local government’s ability to effectively administer services. Thus, the Interim
Final Rule includes as an eligible use payroll, covered benefits, and other costs
associated with rehiring public sector staff, up to the pre-pandemic staffing level
of the government.
• Aid to Impacted Industries. Sections 602(c)(1)(A) and 603(c)(1)(A) recognize
that certain industries, such as tourism, travel, and hospitality, were
disproportionately and negatively impacted by the COVID-19 public health
emergency. Aid provided to tourism, travel, and hospitality industries should
respond to the negative economic impacts of the pandemic on those and similarly
impacted industries. For example, aid may include assistance to implement
COVID-19 mitigation and infection prevention measures to enable safe
resumption of tourism, travel, and hospitality services, for example,
improvements to ventilation, physical barriers or partitions, signage to facilitate
social distancing, provision of masks or personal protective equipment, or
consultation with infection prevention professionals to develop safe reopening
plans.
Aid may be considered responsive to the negative economic impacts of the
pandemic if it supports businesses, attractions, business districts, and Tribal
development districts operating prior to the pandemic and affected by required
88 U.S. Bureau of Labor Statistics, All Employees, State Government [CES9092000001] and All
Employees, Local Government [CES9093000001], retrieved from FRED, Federal Reserve Bank of St.
Louis, https://fred.stlouisfed.org/series/CES9092000001 and
https://fred.stlouisfed.org/series/CES9093000001 (last visited May 8, 2021).
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closures and other efforts to contain the pandemic. For example, a recipient may
provide aid to support safe reopening of businesses in the tourism, travel, and
hospitality industries and to business districts that were closed during the COVID-
19 public health emergency, as well as aid for a planned expansion or upgrade of
tourism, travel, and hospitality facilities delayed due to the pandemic.
When considering providing aid to industries other than tourism, travel,
and hospitality, recipients should consider the extent of the economic impact as
compared to tourism, travel, and hospitality, the industries enumerated in the
statute. For example, on net, the leisure and hospitality industry has experienced
an approximately 24 percent decline in revenue and approximately 17 percent
decline in employment nationwide due to the COVID-19 public health
emergency.89 Recipients should also consider whether impacts were due to the
COVID-19 pandemic, as opposed to longer-term economic or industrial trends
unrelated to the pandemic.
To facilitate transparency and accountability, the Interim Final Rule
requires that State, local, and Tribal governments publicly report assistance
provided to private-sector businesses under this eligible use, including tourism,
travel, hospitality, and other impacted industries, and its connection to negative
89 From February 2020 to April 2021, employment in “Leisure and hospitality” has fallen by
approximately 17 percent. See U.S. Bureau of Labor Statistics, All Employees, Leisure and Hospitality,
retrieved from FRED, Federal Reserve Bank of St. Louis, https://fred.stlouisfed.org/series/USLAH (last
visited May 8, 2021). From 2019Q4 to 2020Q4, gross output (e.g. revenue) in arts, entertainment,
recreation, accommodation, and food services has fallen by approximately 24 percent. See Bureau of
Economic Analysis, News Release: Gross Domestic Product (Third Estimate), Corporate Profits, and
GDP by Industry, Fourth Quarter and Year 2020 (Mar. 25, 2021), Table 17,
https://www.bea.gov/sites/default/files/2021-03/gdp4q20_3rd.pdf.
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economic impacts of the pandemic. Recipients also should maintain records to
support their assessment of how businesses or business districts receiving
assistance were affected by the negative economic impacts of the pandemic and
how the aid provided responds to these impacts.
As discussed above, economic disparities that existed prior to the COVID-19 public
health emergency amplified the impact of the pandemic among low-income and minority groups.
These families were more likely to face housing, food, and financial insecurity; are over-
represented among low-wage workers; and many have seen their livelihoods deteriorate further
during the pandemic and economic contraction. In recognition of the disproportionate negative
economic impacts on certain communities and populations, the Interim Final Rule identifies
services and programs that will be presumed to be responding to the negative economic impacts
of the COVID-19 public health emergency when provided in these communities.
Specifically, Treasury will presume that certain types of services, outlined below, are
eligible uses when provided in a QCT, to families and individuals living in QCTs, or when these
services are provided by Tribal governments.90 Recipients may also provide these services to
other populations, households, or geographic areas disproportionately impacted by the pandemic.
In identifying these disproportionately impacted communities, recipients should be able to
support their determination that the pandemic resulted in disproportionate public health or
economic outcomes to the specific populations, households, or geographic areas to be served.
The Interim Final Rule identifies a non-exclusive list of uses that address the disproportionate
negative economic effects of the COVID-19 public health emergency, including:
90 HUD, supra note 48.
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o Building Stronger Communities through Investments in Housing and Neighborhoods. The
economic impacts of COVID-19 have likely been most acute in lower-income
neighborhoods, including concentrated areas of high unemployment, limited economic
opportunity, and housing insecurity.91 Services in this category alleviate the immediate
economic impacts of the COVID-19 pandemic on housing insecurity, while addressing
conditions that contributed to poor public health and economic outcomes during the
pandemic, namely concentrated areas with limited economic opportunity and inadequate
or poor-quality housing.92 Eligible services include:
Services to address homelessness such as supportive housing, and to improve
access to stable, affordable housing among unhoused individuals;
Affordable housing development to increase supply of affordable and high-quality
living units; and
Housing vouchers, residential counseling, or housing navigation assistance to
facilitate household moves to neighborhoods with high levels of economic
opportunity and mobility for low-income residents, to help residents increase their
economic opportunity and reduce concentrated areas of low economic
opportunity.93
91 Stuart M. Butler & Jonathan Grabinsky, Tackling the legacy of persistent urban inequality and
concentrated poverty, Brookings Institution (Nov. 16, 2020), https://www.brookings.edu/blog/up-
front/2020/11/16/tackling-the-legacy-of-persistent-urban-inequality-and-concentrated-poverty/.
92 U.S. Department of Health and Human Services (HHS), Office of Disease Prevention and Health
Promotion, Quality of Housing, https://www.healthypeople.gov/2020/topics-objectives/topic/social-
determinants-health/interventions-resources/quality-of-housing#11 (last visited Apr. 26, 2021).
93 The Opportunity Atlas, https://www.opportunityatlas.org/ (last visited Apr. 26, 2021); Raj Chetty &
Nathaniel Hendren, The Impacts of Neighborhoods on Intergenerational Mobility I: Childhood Exposure
Effects, Quarterly J. of Econ. 133(3):1107-162 (2018), available at
https://opportunityinsights.org/paper/neighborhoodsi/.
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o Addressing Educational Disparities. As outlined above, school closures and the
transition to remote education raised particular challenges for lower-income students,
potentially exacerbating educational disparities, while increases in economic hardship
among families could have long-lasting impacts on children’s educational and economic
prospects. Services under this prong would enhance educational supports to help
mitigate impacts of the pandemic. Eligible services include:
New, expanded, or enhanced early learning services, including pre-kindergarten,
Head Start, or partnerships between pre-kindergarten programs and local
education authorities, or administration of those services;
Providing assistance to high-poverty school districts to advance equitable funding
across districts and geographies;
Evidence-based educational services and practices to address the academic needs
of students, including tutoring, summer, afterschool, and other extended learning
and enrichment programs; and
Evidence-based practices to address the social, emotional, and mental health
needs of students;
o Promoting Healthy Childhood Environments. Children’s economic and family
circumstances have a long-term impact on their future economic outcomes.94 Increases in
economic hardship, material insecurity, and parental stress and behavioral health
challenges all raise the risk of long-term harms to today’s children due to the pandemic.
Eligible services to address this challenge include:
94 See supra notes 52 and 84.
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New or expanded high-quality childcare to provide safe and supportive care for
children;
Home visiting programs to provide structured visits from health, parent educators,
and social service professionals to pregnant women or families with young
children to offer education and assistance navigating resources for economic
support, health needs, or child development; and
Enhanced services for child welfare-involved families and foster youth to provide
support and training on child development, positive parenting, coping skills, or
recovery for mental health and substance use challenges.
State, local, and Tribal governments are encouraged to use payments from the Fiscal
Recovery Funds to respond to the direct and immediate needs of the pandemic and its negative
economic impacts and, in particular, the needs of households and businesses that were
disproportionately and negatively impacted by the public health emergency. As highlighted
above, low-income communities and workers and people of color have faced more severe health
and economic outcomes during the pandemic, with pre-existing social vulnerabilities like low-
wage or insecure employment, concentrated neighborhoods with less economic opportunity, and
pre-existing health disparities likely contributing to the magnified impact of the pandemic. The
Fiscal Recovery Funds provide resources to not only respond to the immediate harms of the
pandemic but also to mitigate its longer-term impact in compounding the systemic public health
and economic challenges of disproportionately impacted populations. Treasury encourages
recipients to consider funding uses that foster a strong, inclusive, and equitable recovery,
especially uses with long-term benefits for health and economic outcomes.
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Uses Outside the Scope of this Category. Certain uses would not be within the scope of
this eligible use category, although may be eligible under other eligible use categories. A
general infrastructure project, for example, typically would not be included unless the project
responded to a specific pandemic public health need (e.g., investments in facilities for the
delivery of vaccines) or a specific negative economic impact like those described above (e.g.,
affordable housing in a QCT). The ARPA explicitly includes infrastructure if it is “necessary”
and in water, sewer, or broadband. See Section II.D of this Supplementary Information. State,
local, and Tribal governments also may use the Fiscal Recovery Funds under
sections 602(c)(1)(C) or 603(c)(1)(C) to provide “government services” broadly to the extent of
their reduction in revenue. See Section II.C of this Supplementary Information.
This category of eligible uses also would not include contributions to rainy day funds,
financial reserves, or similar funds. Resources made available under this eligible use category
are intended to help meet pandemic response needs and provide relief for households and
businesses facing near- and long-term negative economic impacts. Contributions to rainy day
funds and similar financial reserves would not address these needs or respond to the COVID-19
public health emergency but would rather constitute savings for future spending needs.
Similarly, this eligible use category would not include payment of interest or principal on
outstanding debt instruments, including, for example, short-term revenue or tax anticipation
notes, or other debt service costs. As discussed below, payments from the Fiscal Recovery
Funds are intended to be used prospectively and the Interim Final Rule precludes use of these
funds to cover the costs of debt incurred prior to March 3, 2021. Fees or issuance costs
associated with the issuance of new debt would also not be covered using payments from the
Fiscal Recovery Funds because such costs would not themselves have been incurred to address
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the needs of pandemic response or its negative economic impacts. The purpose of the Fiscal
Recovery Funds is to provide fiscal relief that will permit State, local, and Tribal governments to
continue to respond to the COVID-19 public health emergency.
For the same reasons, this category of eligible uses would not include satisfaction of any
obligation arising under or pursuant to a settlement agreement, judgment, consent decree, or
judicially confirmed debt restructuring plan in a judicial, administrative, or regulatory
proceeding, except to the extent the judgment or settlement requires the provision of services that
would respond to the COVID-19 public health emergency. That is, satisfaction of a settlement
or judgment would not itself respond to COVID-19 with respect to the public health emergency
or its negative economic impacts, unless the settlement requires the provision of services or aid
that did directly respond to these needs, as described above.
In addition, as described in Section V.III of this Supplementary Information, Treasury
will establish reporting and record keeping requirements for uses within this category, including
enhanced reporting requirements for certain types of uses.
Question 1: Are there other types of services or costs that Treasury should consider as
eligible uses to respond to the public health impacts of COVID-19? Describe how these respond
to the COVID-19 public health emergency.
Question 2: The Interim Final Rule permits coverage of payroll and benefits costs of public
health and safety staff primarily dedicated to COVID-19 response, as well as rehiring of public
sector staff up to pre-pandemic levels. For how long should these measures remain in place?
What other measures or presumptions might Treasury consider to assess the extent to which
public sector staff are engaged in COVID-19 response, and therefore reimbursable, in an easily-
administrable manner?
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Question 3: The Interim Final Rule permits rehiring of public sector staff up to the
government’s pre-pandemic staffing level, which is measured based on employment as of
January 27, 2021. Does this approach adequately measure the pre-pandemic staffing level in a
manner that is both accurate and easily administrable? Why or why not?
Question 4: The Interim Final Rule permits deposits to Unemployment Insurance Trust
Funds, or using funds to pay back advances, up to the pre-pandemic balance. What, if any,
conditions should be considered to ensure that funds repair economic impacts of the pandemic
and strengthen unemployment insurance systems?
Question 5: Are there other types of services or costs that Treasury should consider as
eligible uses to respond to the negative economic impacts of COVID-19? Describe how these
respond to the COVID-19 public health emergency.
Question 6: What other measures, presumptions, or considerations could be used to assess
“impacted industries” affected by the COVID-19 public health emergency?
Question 7: What are the advantages and disadvantages of using Qualified Census Tracts
and services provided by Tribal governments to delineate where a broader range of eligible uses
are presumed to be responsive to the public health and economic impacts of COVID-19? What
other measures might Treasury consider? Are there other populations or geographic areas that
were disproportionately impacted by the pandemic that should be explicitly included?
Question 8: Are there other services or costs that Treasury should consider as eligible uses
to respond to the disproportionate impacts of COVID-19 on low-income populations and
communities? Describe how these respond to the COVID-19 public health emergency or its
negative economic impacts, including its exacerbation of pre-existing challenges in these areas.
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Question 9: The Interim Final Rule includes eligible uses to support affordable housing and
stronger neighborhoods in disproportionately-impacted communities. Discuss the advantages
and disadvantages of explicitly including other uses to support affordable housing and stronger
neighborhoods, including rehabilitation of blighted properties or demolition of abandoned or
vacant properties. In what ways does, or does not, this potential use address public health or
economic impacts of the pandemic? What considerations, if any, could support use of Fiscal
Recovery Funds in ways that do not result in resident displacement or loss of affordable housing
units?
B. Premium Pay
Fiscal Recovery Funds payments may be used by recipients to provide premium pay to eligible
workers performing essential work during the COVID-19 public health emergency or to provide
grants to third-party employers with eligible workers performing essential work.95 These are
workers who have been and continue to be relied on to maintain continuity of operations of
essential critical infrastructure sectors, including those who are critical to protecting the health
and wellbeing of their communities.
Since the start of the COVID-19 public health emergency in January 2020, essential
workers have put their physical wellbeing at risk to meet the daily needs of their communities
and to provide care for others. In the course of this work, many essential workers have
contracted or died of COVID-19.96 Several examples reflect the severity of the health impacts
95 §§602(c)(1)(B), 603(c)(1)(B) of the Act.
96 See, e.g., Centers for Disease Control and Prevention, COVID Data Tracker: Cases & Death among
Healthcare Personnel, https://covid.cdc.gov/covid-data-tracker/#health-care-personnel (last visited May 4,
2021); Centers for Disease Control and Prevention, COVID Data Tracker: Confirmed COVID-19 Cases
and Deaths among Staff and Rate per 1,000 Resident-Weeks in Nursing Homes, by Week – United States,
https://covid.cdc.gov/covid-data-tracker/#nursing-home-staff (last visited May 4, 2021).
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for essential workers. Meat processing plants became “hotspots” for transmission, with 700 new
cases reported at a single plant on a single day in May 2020.97 In New York City, 120
employees of the Metropolitan Transit Authority were estimated to have died due to COVID-19
by mid-May 2020, with nearly 4,000 testing positive for the virus.98 Furthermore, many
essential workers are people of color or low-wage workers.99 These workers, in particular, have
borne a disproportionate share of the health and economic impacts of the pandemic. Such
workers include:
• Staff at nursing homes, hospitals, and home care settings;
• Workers at farms, food production facilities, grocery stores, and restaurants;
• Janitors and sanitation workers;
• Truck drivers, transit staff, and warehouse workers;
• Public health and safety staff;
• Childcare workers, educators, and other school staff; and
• Social service and human services staff.
During the public health emergency, employers’ policies on COVID-19-related hazard
pay have varied widely, with many essential workers not yet compensated for the heightened
97 See, e.g., The Lancet, The plight of essential workers during the COVID-19 pandemic, Vol. 395, Issue
10237:1587 (May 23, 2020), available at https://www.thelancet.com/journals/lancet/article/PIIS0140-
6736%2820%2931200-9/fulltext.
98 Id.
99 Joanna Gaitens et al., Covid-19 and essential workers: A narrative review of health outcomes and moral
injury, Int’l J. of Envtl. Research and Pub. Health 18(4):1446 (Feb. 4, 2021), available at
https://pubmed.ncbi.nlm.nih.gov/33557075/; Tiana N. Rogers et al., Racial Disparities in COVID‐19
Mortality Among Essential Workers in the United States, World Med. & Health policy 12(3):311-27
(Aug. 5, 2020), available at https://onlinelibrary.wiley.com/doi/full/10.1002/wmh3.358 (finding that
vulnerability to coronavirus exposure was increased among non-Hispanic blacks, who disproportionately
occupied the top nine essential occupations).
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risks they have faced and continue to face.100 Many of these workers earn lower wages on
average and live in socioeconomically vulnerable communities as compared to the general
population.101 A recent study found that 25 percent of essential workers were estimated to have
low household income, with 13 percent in high-risk households.102 The low pay of many
essential workers makes them less able to cope with the financial consequences of the pandemic
or their work-related health risks, including working hours lost due to sickness or disruptions to
childcare and other daily routines, or the likelihood of COVID-19 spread in their households or
communities. Thus, the threats and costs involved with maintaining the ongoing operation of
vital facilities and services have been, and continue to be, borne by those that are often the most
vulnerable to the pandemic. The added health risk to essential workers is one prominent way in
which the pandemic has amplified pre-existing socioeconomic inequities.
The Fiscal Recovery Funds will help respond to the needs of essential workers by
allowing recipients to remunerate essential workers for the elevated health risks they have faced
and continue to face during the public health emergency. To ensure that premium pay is targeted
to workers that faced or face heightened risks due to the character of their work, the Interim Final
Rule defines essential work as work involving regular in-person interactions or regular physical
handling of items that were also handled by others. A worker would not be engaged in essential
work and, accordingly may not receive premium pay, for telework performed from a residence.
100 Economic Policy Institute, Only 30% of those working outside their home are receiving hazard pay
(June 16, 2020), https://www.epi.org/press/only-30-of-those-working-outside-their-home-are-receiving-
hazard-pay-black-and-hispanic-workers-are-most-concerned-about-bringing-the-coronavirus-home/.
101 McCormack, supra note 37.
102 Id.
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Sections 602(g)(2) and 603(g)(2) define eligible worker to mean “those workers needed
to maintain continuity of operations of essential critical infrastructure sectors and additional
sectors as each Governor of a State or territory, or each Tribal government, may designate as
critical to protect the health and well-being of the residents of their State, territory, or Tribal
government.”103 The rule incorporates this definition and provides a list of industries recognized
as essential critical infrastructure sectors.104 These sectors include healthcare, public health and
safety, childcare, education, sanitation, transportation, and food production and services, among
others as noted above. As provided under sections 602(g)(2) and 603(g)(2), the chief executive
of each recipient has discretion to add additional sectors to this list, so long as additional sectors
are deemed critical to protect the health and well-being of residents.
In providing premium pay to essential workers or grants to eligible employers, a recipient
must consider whether the pay or grant would “respond to” to the worker or workers performing
essential work. Premium pay or grants provided under this section respond to workers
performing essential work if it addresses the heightened risk to workers who must be physically
present at a jobsite and, for many of whom, the costs associated with illness were hardest to bear
financially. Many of the workers performing critical essential services are low- or moderate-
income workers, such as those described above. The ARPA recognizes this by defining
premium pay to mean an amount up to $13 per hour in addition to wages or remuneration the
worker otherwise receives and in an aggregate amount not to exceed $25,000 per eligible worker.
To ensure the provision is implemented in a manner that compensates these workers, the Interim
103 §§602(g)(2), 603(g)(2) of the Act.
104 The list of critical infrastructure sectors provided in the Interim Final Rule is based on the list of
essential workers under The Heroes Act, H.R. 6800, 116th Cong. (2020).
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Final Rule provides that any premium pay or grants provided using the Fiscal Recovery Funds
should prioritize compensation of those lower income eligible workers that perform essential
work.
As such, providing premium pay to eligible workers responds to such workers by helping
address the disparity between the critical services and risks taken by essential workers and the
relatively low compensation they tend to receive in exchange. If premium pay would increase a
worker’s total pay above 150 percent of their residing state’s average annual wage for all
occupations, as defined by the Bureau of Labor Statistics’ Occupational Employment and Wage
Statistics, or their residing county’s average annual wage, as defined by the Bureau of Labor
Statistics’ Occupational Employment and Wage Statistics, whichever is higher, on an annual
basis, the State, local, or Tribal government must provide Treasury and make publicly available,
whether for themselves or on behalf of a grantee, a written justification of how the premium pay
or grant is responsive to workers performing essential worker during the public health
emergency.105
The threshold of 150 percent for requiring additional written justification is based on an
analysis of the distribution of labor income for a sample of 20 occupations that generally
correspond to the essential workers as defined in the Interim Final Rule.106 For these
105 County median annual wage is taken to be that of the metropolitan or nonmetropolitan area that
includes the county. See U.S. Bureau of Labor Statistics, State Occupational Employment and Wage
Estimates, https://www.bls.gov/oes/current/oessrcst.htm (last visited May 1, 2021); U.S. Bureau of Labor
Statistics, May 2020 Metropolitan and Nonmetropolitan Area Estimates listed by county or town,
https://www.bls.gov/oes/current/county_links.htm (last visited May 1, 2021).
106 Treasury performed this analysis with data from the U.S. Census Bureau’s 2019 Annual Social and
Economic Supplement. In determining which occupations to include in this analysis, Treasury excluded
management and supervisory positions, as such positions may not necessarily involve regular in-person
interactions or physical handling of items to the same extent as non-managerial positions.
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occupations, labor income for the vast majority of workers was under 150 percent of average
annual labor income across all occupations. Treasury anticipates that the threshold of
150 percent of the annual average wage will be greater than the annual average wage of the vast
majority of eligible workers performing essential work. These enhanced reporting requirements
help to ensure grants are directed to essential workers in critical infrastructure sectors and
responsive to the impacts of the pandemic observed among essential workers, namely the mis-
alignment between health risks and compensation. Enhanced reporting also provides
transparency to the public. Finally, using a localized measure reflects differences in wages and
cost of living across the country, making this standard administrable and reflective of essential
worker incomes across a diverse range of geographic areas.
Furthermore, because premium pay is intended to compensate essential workers for
heightened risk due to COVID-19, it must be entirely additive to a worker’s regular rate of
wages and other remuneration and may not be used to reduce or substitute for a worker’s normal
earnings. The definition of premium pay also clarifies that premium pay may be provided
retrospectively for work performed at any time since the start of the COVID-19 public health
emergency, where those workers have yet to be compensated adequately for work previously
performed.107 Treasury encourages recipients to prioritize providing retrospective premium pay
where possible, recognizing that many essential workers have not yet received additional
compensation for work conducted over the course of many months. Essential workers who have
already earned premium pay for essential work performed during the COVID-19 public health
107 However, such compensation must be “in addition to” remuneration or wages already received. That
is, employers may not reduce such workers’ current pay and use Fiscal Recovery Funds to compensate
themselves for premium pay previously provided to the worker.
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emergency remain eligible for additional payments, and an essential worker may receive both
retrospective premium pay for prior work as well as prospective premium pay for current or
ongoing work.
To ensure any grants respond to the needs of essential workers and are made in a fair and
transparent manner, the rule imposes some additional reporting requirements for grants to third-
party employers, including the public disclosure of grants provided. See Section VIII of this
Supplementary Information, discussing reporting requirements. In responding to the needs of
essential workers, a grant to an employer may provide premium pay to eligible workers
performing essential work, as these terms are defined in the Interim Final Rule and discussed
above. A grant provided to an employer may also be for essential work performed by eligible
workers pursuant to a contract. For example, if a municipality contracts with a third party to
perform sanitation work, the third-party contractor could be eligible to receive a grant to provide
premium pay for these eligible workers.
Question 10: Are there additional sectors beyond those listed in the Interim Final Rule
that should be considered essential critical infrastructure sectors?
Question 11: What, if any, additional criteria should Treasury consider to ensure that
premium pay responds to essential workers?
Question 12: What consideration, if any, should be given to the criteria on salary
threshold, including measure and level, for requiring written justification?
C. Revenue Loss
Recipients may use payments from the Fiscal Recovery Funds for the provision of
government services to the extent of the reduction in revenue experienced due to the COVID-19
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public health emergency.108 Pursuant to sections 602(c)(1)(C) and 603(c)(1)(C) of the Act, a
recipient’s reduction in revenue is measured relative to the revenue collected in the most recent
full fiscal year prior to the emergency.
Many State, local, and Tribal governments are experiencing significant budget shortfalls,
which can have a devastating impact on communities. State government tax revenue from major
sources were down 4.3 percent in the six months ended September 2020, relative to the same
period 2019.109 At the local level, nearly 90 percent of cities have reported being less able to
meet the fiscal needs of their communities and, on average, cities expect a double-digit decline in
general fund revenues in their fiscal year 2021.110 Similarly, surveys of Tribal governments and
Tribal enterprises found majorities of respondents reporting substantial cost increases and
revenue decreases, with Tribal governments reporting reductions in healthcare, housing, social
services, and economic development activities as a result of reduced revenues.111 These budget
shortfalls are particularly problematic in the current environment, as State, local, and Tribal
governments work to mitigate and contain the COVID-19 pandemic and help citizens weather
the economic downturn.
108 ARPA, supra note 16.
109 Major sources include personal income tax, corporate income tax, sales tax, and property tax. See Lucy
Dadayan., States Reported Revenue Growth in July- – September Quarter, Reflecting Revenue Shifts
from the Prior Quarter, State Tax and Econ. Rev. (Q. 3, 2020), available at
https://www.urban.org/sites/default/files/publication/103938/state-tax-and-economic-review-2020-
q3_0.pdf
110 National League of Cities, City Fiscal Conditions (2020), available at https://www.nlc.org/wp-
content/uploads/2020/08/City_Fiscal_Conditions_2020_FINAL.pdf
111 Surveys conducted by the Center for Indian Country Development at the Federal Reserve Bank of
Minneapolis in March, April, and September 2020. See Moreno & Sobrepena, supra note 73.
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Further, State, local, and Tribal government budgets affect the broader economic
recovery. During the period following the 2007-2009 recession, State and local government
budget pressures led to fiscal austerity that was a significant drag on the overall economic
recovery.112 Inflation-adjusted State and local government revenue did not return to the previous
peak until 2013,113 while State, local, and Tribal government employment did not recover to its
prior peak for over a decade, until August 2019 – just a few months before the COVID-19 public
health emergency began.114
Sections 602(c)(1)(C) and 603(c)(1)(C) of the Act allow recipients facing budget
shortfalls to use payments from the Fiscal Recovery Funds to avoid cuts to government services
and, thus, enable State, local, and Tribal governments to continue to provide valuable services
and ensure that fiscal austerity measures do not hamper the broader economic recovery. The
Interim Final Rule implements these provisions by establishing a definition of “general revenue”
for purposes of calculating a loss in revenue and by providing a methodology for calculating
revenue lost due to the COVID-19 public health emergency.
112 See, e.g., Fitzpatrick, Haughwout & Setren, Fiscal Drag from the State and Local Sector?, Liberty
Street Economics Blog, Federal Reserve Bank of New York (June 27, 2012),
https://www.libertystreeteconomics.newyorkfed.org/2012/06/fiscal-drag-from-the-state-and-local-
sector.html; Jiri Jonas, Great Recession and Fiscal Squeeze at U.S. Subnational Government Level, IMF
Working Paper 12/184, (July 2012), available at
https://www.imf.org/external/pubs/ft/wp/2012/wp12184.pdf; Gordon, supra note 9.
113 State and local government general revenue from own sources, adjusted for inflation using the GDP
price index. U.S. Census Bureau, Annual Survey of State Government Finances and U.S. Bureau of
Economic Analysis, National Income and Product Accounts,
114 U.S. Bureau of Labor Statistics, All Employees, State Government [CES9092000001] and All
Employees, Local Government [CES9093000001], retrieved from FRED, Federal Reserve Bank of St.
Louis, https://fred.stlouisfed.org/series/CES9092000001 and
https://fred.stlouisfed.org/series/CES9093000001 (last visited Apr. 27, 2021).
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General Revenue. The Interim Final Rule adopts a definition of “general revenue” based
largely on the components reported under “General Revenue from Own Sources” in the Census
Bureau’s Annual Survey of State and Local Government Finances, and for purposes of this
Interim Final Rule, helps to ensure that the components of general revenue would be calculated
in a consistent manner.115 By relying on a methodology that is both familiar and comprehensive,
this approach minimizes burden to recipients and provides consistency in the measurement of
general revenue across a diverse set of recipients.
The Interim Final Rule defines the term “general revenue” to include revenues collected
by a recipient and generated from its underlying economy and would capture a range of different
types of tax revenues, as well as other types of revenue that are available to support government
services.116 In calculating revenue, recipients should sum across all revenue streams covered as
general revenue. This approach minimizes the administrative burden for recipients, provides for
greater consistency across recipients, and presents a more accurate representation of the overall
impact of the COVID-19 public health emergency on a recipient’s revenue, rather than relying
115 U.S. Census Bureau, Annual Survey of State and Local Government Finances,
https://www.census.gov/programs-surveys/gov-finances.html (last visited Apr. 30, 2021).
116 The Interim Final Rule would define tax revenue in a manner consistent with the Census Bureau’s
definition of tax revenue, with certain changes (i.e., inclusion of revenue from liquor stores and certain
intergovernmental transfers). Current charges are defined as “charges imposed for providing current
services or for the sale of products in connection with general government activities.” It includes
revenues such as public education institution, public hospital, and toll revenues. Miscellaneous general
revenue comprises of all other general revenue of governments from their own sources (i.e., other than
liquor store, utility, and insurance trust revenue), including rents, royalties, lottery proceeds, and fines.
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on financial reporting prepared by each recipient, which vary in methodology used and which
generally aggregates revenue by purpose rather than by source.117
Consistent with the Census Bureau’s definition of “general revenue from own sources,”
the definition of general revenue in the Interim Final Rule would exclude refunds and other
correcting transactions, proceeds from issuance of debt or the sale of investments, and agency or
private trust transactions. The definition of general revenue also would exclude revenue
generated by utilities and insurance trusts. In this way, the definition of general revenue focuses
on sources that are generated from economic activity and are available to fund government
services, rather than a fund or administrative unit established to account for and control a
particular activity.118 For example, public utilities typically require financial support from the
State, local, or Tribal government, rather than providing revenue to such government, and any
revenue that is generated by public utilities typically is used to support the public utility’s
continued operation, rather than being used as a source of revenue to support government
services generally.
The definition of general revenue would include all revenue from Tribal enterprises, as
this revenue is generated from economic activity and is available to fund government services.
Tribes are not able to generate revenue through taxes in the same manner as State and local
governments and, as a result, Tribal enterprises are critical sources of revenue for Tribal
117 Fund-oriented reporting, such as what is used under the Governmental Accounting Standards Board
(GASB), focuses on the types of uses and activities funded by the revenue, as opposed to the economic
activity from which the revenue is sourced. See Governmental Accounting Standards Series, Statement
No. 54 of the Governmental Accounting Standards Board: Fund Balance Reporting and Governmental
Fund Type Definitions, No. 287-B (Feb. 2009).
118 Supra note 116.
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governments that enable Tribal governments to provide a range of services, including elder care,
health clinics, wastewater management, and forestry.
Finally, the term “general revenue” includes intergovernmental transfers between State
and local governments, but excludes intergovernmental transfers from the Federal government,
including Federal transfers made via a State to a local government pursuant to the CRF or as part
of the Fiscal Recovery Funds. States and local governments often share or collect revenue on
behalf of one another, which results in intergovernmental transfers. When attributing revenue to
a unit of government, the Census Bureau’s methodology considers which unit of government
imposes, collects, and retains the revenue and assigns the revenue to the unit of government that
meets at least two of those three factors.119 For purposes of measuring loss in general revenue
due to the COVID-19 public health emergency and to better allow continued provision of
government services, the retention and ability to use the revenue is a more critical factor.
Accordingly, and to better measure the funds available for the provision of government services,
the definition of general revenue would include intergovernmental transfers from States or local
governments other than funds transferred pursuant to ARPA, CRF, or another Federal program.
This formulation recognizes the importance of State transfers for local government revenue.120
Calculation of Loss. In general, recipients will compute the extent of the reduction in
revenue by comparing actual revenue to a counterfactual trend representing what could have
been expected to occur in the absence of the pandemic. This approach measures losses in
119 U.S. Census Bureau, Government Finance and Employment Classification Manual (Dec. 2000),
https://www2.census.gov/govs/class/classfull.pdf
120 For example, in 2018, state transfers to localities accounted for approximately 27 percent of local
revenues. U.S. Census Bureau, Annual Survey of State and Local Government Finances, Table 1 (2018),
https://www.census.gov/data/datasets/2018/econ/local/public-use-datasets.html.
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revenue relative to the most recent fiscal year prior to the COVID-19 public health emergency by
using the most recent pre-pandemic fiscal year as the starting point for estimates of revenue
growth absent the pandemic. In other words, the counterfactual trend starts with the last full
fiscal year prior to the COVID-19 public health emergency and then assumes growth at a
constant rate in the subsequent years. Because recipients can estimate the revenue shortfall at
multiple points in time throughout the covered period as revenue is collected, this approach
accounts for variation across recipients in the timing of pandemic impacts.121 Although revenue
may decline for reasons unrelated to the COVID-19 public health emergency, to minimize the
administrative burden on recipients and taking into consideration the devastating effects of the
COVID-19 public health emergency, any diminution in actual revenues relative to the
counterfactual pre-pandemic trend would be presumed to have been due to the COVID-19 public
health emergency.
For purposes of measuring revenue growth in the counterfactual trend, recipients may use
a growth adjustment of either 4.1 percent per year or the recipient’s average annual revenue
growth over the three full fiscal years prior to the COVID-19 public health emergency,
whichever is higher. The option of 4.1 percent represents the average annual growth across all
State and local government “General Revenue from Own Sources” in the most recent three years
121 For example, following the 2007-09 recession, local government property tax collections did not begin
to decline until 2011, suggesting that property tax collection declines can lag downturns. See U.S. Bureau
of Economic Analysis, Personal current taxes: State and local: Property taxes [S210401A027NBEA],
retrieved from Federal Reserve Economic Data, Federal Reserve Bank of St. Louis,
https://fred.stlouisfed.org/graph/?g=r3YI (last visited Apr. 22, 2021). Estimating the reduction in revenue
at points throughout the covered period will allow for this type of lagged effect to be taken into account
during the covered period.
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of available data.122 This approach provides recipients with a standardized growth adjustment
when calculating the counterfactual revenue trend and thus minimizes administrative burden,
while not disadvantaging recipients with revenue growth that exceeded the national average prior
to the COVID-19 public health emergency by permitting these recipients to use their own
revenue growth rate over the preceding three years.
Recipients should calculate the extent of the reduction in revenue as of four points in
time: December 31, 2020; December 31, 2021; December 31, 2022; and December 31, 2023.
To calculate the extent of the reduction in revenue at each of these dates, recipients should
follow a four-step process:
• Step 1: Identify revenues collected in the most recent full fiscal year prior to the
public health emergency (i.e., last full fiscal year before January 27, 2020), called
the base year revenue.
• Step 2: Estimate counterfactual revenue, which is equal to base year revenue *
[(1 + growth adjustment) ^( n/12)], where n is the number of months elapsed since
the end of the base year to the calculation date, and growth adjustment is the
greater of 4.1 percent and the recipient’s average annual revenue growth in the
three full fiscal years prior to the COVID-19 public health emergency.
• Step 3: Identify actual revenue, which equals revenues collected over the past
twelve months as of the calculation date.
122 Together with revenue from liquor stores from 2015 to 2018. This estimate does not include any
intergovernmental transfers. A recipient using the three-year average to calculate their growth adjustment
must be based on the definition of general revenue, including treatment of intergovernmental transfers.
2015 – 2018 represents the most recent available data. See U.S. Census Bureau, State & Local
Government Finance Historical Datasets and Tables (2018), https://www.census.gov/programs-
surveys/gov-finances/data/datasets.html.
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c:::::::::J ---+--
------
-------
---
• Step 4: The extent of the reduction in revenue is equal to counterfactual revenue
less actual revenue. If actual revenue exceeds counterfactual revenue, the extent
of the reduction in revenue is set to zero for that calculation date.
For illustration, consider a hypothetical recipient with base year revenue equal to 100. In
Step 2, the hypothetical recipient finds that 4.1 percent is greater than the recipient’s average
annual revenue growth in the three full fiscal years prior to the public health emergency.
Furthermore, this recipient’s base year ends June 30. In this illustration, n (months elapsed) and
counterfactual revenue would be equal to:
As of: 12/31/2020 12/31/2021 12/31/2022 12/31/2023
n (months
elapsed) 18 30 42 54
Counterfactual
revenue: 106.2 110.6 115.1 119.8
The overall methodology for calculating the reduction in revenue is illustrated in the
figure below:
140 Base year revenue
Extent of reduction in revenue
130 Actual revenue (last twelve months)
Counterfactual revenue 120
110
100
90
80
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Upon receiving Fiscal Recovery Fund payments, recipients may immediately calculate revenue
loss for the period ending December 31, 2020.
Sections 602(c)(1)(C) and 603(c)(1)(C) of the Act provide recipients with broad latitude to
use the Fiscal Recovery Funds for the provision of government services. Government services
can include, but are not limited to, maintenance or pay-go funded building 123 of infrastructure,
including roads; modernization of cybersecurity, including hardware, software, and protection of
critical infrastructure; health services; environmental remediation; school or educational
services; and the provision of police, fire, and other public safety services. However, expenses
associated with obligations under instruments evidencing financial indebtedness for borrowed
money would not be considered the provision of government services, as these financing
expenses do not directly provide services or aid to citizens. Specifically, government services
would not include interest or principal on any outstanding debt instrument, including, for
example, short-term revenue or tax anticipation notes, or fees or issuance costs associated with
the issuance of new debt. For the same reasons, government services would not include
satisfaction of any obligation arising under or pursuant to a settlement agreement, judgment,
consent decree, or judicially confirmed debt restructuring in a judicial, administrative, or
regulatory proceeding, except if the judgment or settlement required the provision of government
services. That is, satisfaction of a settlement or judgment itself is not a government service,
unless the settlement required the provision of government services. In addition, replenishing
financial reserves (e.g., rainy day or other reserve funds) would not be considered provision of a
123 Pay-go infrastructure funding refers to the practice of funding capital projects with cash-on-hand from
taxes, fees, grants, and other sources, rather than with borrowed sums.
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government service, since such expenses do not directly relate to the provision of government
services.
Question 13: Are there sources of revenue that either should or should not be included in
the Interim Final Rule’s measure of “general revenue” for recipients? If so, discuss why these
sources either should or should not be included.
Question 14: In the Interim Final Rule, recipients are expected to calculate the reduction
in revenue on an aggregate basis. Discuss the advantages and disadvantages of, and any
potential concerns with, this approach, including circumstances in which it could be necessary
or appropriate to calculate the reduction in revenue by source.
Question 15: Treasury is considering whether to take into account other factors,
including actions taken by the recipient as well as the expiration of the COVID-19 public health
emergency, in determining whether to presume that revenue losses are “due to” the COVID-19
public health emergency. Discuss the advantages and disadvantages of this presumption,
including when, if ever, during the covered period it would be appropriate to reevaluate the
presumption that all losses are attributable to the COVID-19 public health emergency.
Question 16: Do recipients anticipate lagged revenue effects of the public health
emergency? If so, when would these lagged effects be expected to occur, and what can Treasury
to do support these recipients through its implementation of the program?
Question 17: In the Interim Final Rule, paying interest or principal on government debt
is not considered provision of a government service. Discuss the advantages and disadvantages of
this approach, including circumstances in which paying interest or principal on government debt
could be considered provision of a government service.
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D. Investments in Infrastructure
To assist in meeting the critical need for investments and improvements to existing
infrastructure in water, sewer, and broadband, the Fiscal Recovery Funds provide funds to State,
local, and Tribal governments to make necessary investments in these sectors. The Interim Final
Rule outlines eligible uses within each category, allowing for a broad range of necessary
investments in projects that improve access to clean drinking water, improve wastewater and
stormwater infrastructure systems, and provide access to high-quality broadband service.
Necessary investments are designed to provide an adequate minimum level of service and are
unlikely to be made using private sources of funds. Necessary investments include projects that
are required to maintain a level of service that, at least, meets applicable health-based standards,
taking into account resilience to climate change, or establishes or improves broadband service to
unserved or underserved populations to reach an adequate level to permit a household to work or
attend school, and that are unlikely to be met with private sources of funds.124
It is important that necessary investments in water, sewer, or broadband infrastructure be
carried out in ways that produce high-quality infrastructure, avert disruptive and costly delays,
and promote efficiency. Treasury encourages recipients to ensure that water, sewer, and
broadband projects use strong labor standards, including project labor agreements and
community benefits agreements that offer wages at or above the prevailing rate and include local
hire provisions, not only to promote effective and efficient delivery of high-quality infrastructure
projects but also to support the economic recovery through strong employment opportunities for
workers. Using these practices in construction projects may help to ensure a reliable supply of
124 Treasury notes that using funds to support or oppose collective bargaining would not be included as
part of “necessary investments in water, sewer, or broadband infrastructure.”
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skilled labor that would minimize disruptions, such as those associated with labor disputes or
workplace injuries.
To provide public transparency on whether projects are using practices that promote on-
time and on-budget delivery, Treasury will seek information from recipients on their workforce
plans and practices related to water, sewer, and broadband projects undertaken with Fiscal
Recovery Funds. Treasury will provide additional guidance and instructions on the reporting
requirements at a later date.
1. Water and Sewer Infrastructure
The ARPA provides funds to State, local, and Tribal governments to make necessary
investments in water and sewer infrastructure.125 By permitting funds to be used for water and
sewer infrastructure needs, Congress recognized the critical role that clean drinking water and
services for the collection and treatment of wastewater and stormwater play in protecting public
health. Understanding that State, local, and Tribal governments have a broad range of water and
sewer infrastructure needs, the Interim Final Rule provides these governments with wide latitude
to identify investments in water and sewer infrastructure that are of the highest priority for their
own communities, which may include projects on privately-owned infrastructure. The Interim
Final Rule does this by aligning eligible uses of the Fiscal Recovery Funds with the wide range
of types or categories of projects that would be eligible to receive financial assistance through
the Environmental Protection Agency’s (EPA) Clean Water State Revolving Fund (CWSRF) or
Drinking Water State Revolving Fund (DWSRF).126
125 §§ 602(c)(1)(D), 603(c)(1)(D) of the Act.
126 Environmental Protection Agency, Drinking Water State Revolving fund, https://www.epa.gov/dwsrf
(last visited Apr. 30, 2021); Environmental Protection Agency, Clean Water State Revolving Fund,
https://www.epa.gov/cwsrf (last visited Apr. 30, 2021).
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Established by the 1987 amendments 127 to the Clean Water Act (CWA),128 the CWSRF
provides financial assistance for a wide range of water infrastructure projects to improve water
quality and address water pollution in a way that enables each State to address and prioritize the
needs of their populations. The types of projects eligible for CWSRF assistance include projects
to construct, improve, and repair wastewater treatment plants, control non-point sources of
pollution, improve resilience of infrastructure to severe weather events, create green
infrastructure, and protect waterbodies from pollution.129 Each of the 51 State programs
established under the CWSRF have the flexibility to direct funding to their particular
environmental needs, and each State may also have its own statutes, rules, and regulations that
guide project eligibility.130
127 Water Quality Act of 1987, P.L. 100-4.
128 Federal Water Pollution Control Act as amended, codified at 33 U.S.C. §§ 1251 et. seq., common
name (Clean Water Act). In 2009, the American Recovery and Reinvestment Act created the Green
Project Reserve, which increased the focus on green infrastructure, water and energy efficient, and
environmentally innovative projects. P.L. 111-5. The CWA was amended by the Water Resources
Reform and Development Act of 2014 to further expand the CWSRF’s eligibilities. P.L. 113-121. The
CWSRF’s eligibilities were further expanded in 2018 by the America’s Water Infrastructure Act of 2018,
P.L. 115-270.
129 See Environmental Protection Agency, The Drinking Water State Revolving Funds: Financing
America’s Drinking Water, EPA-816-R-00-023 (Nov. 2000),
https://nepis.epa.gov/Exe/ZyPDF.cgi/200024WB.PDF?Dockey=200024WB.PDF; See also
Environmental Protection Agency, Learn About the Clean Water State Revolving Fund,
https://www.epa.gov/cwsrf/learn-about-clean-water-state-revolving-fund-cwsrf (last visited Apr. 30,
2021).
130 33 U.S.C. § 1383(c). See also Environmental Protection Agency, Overview of Clean Water State
Revolving Fund Eligibilities(May 2016), https://www.epa.gov/sites/production/files/2016-
07/documents/overview_of_cwsrf_eligibilities_may_2016.pdf; Claudia Copeland, Clean Water Act: A
Summary of the Law, Congressional Research Service (Oct. 18, 2016),
https://fas.org/sgp/crs/misc/RL30030.pdf; Jonathan L Ramseur, Wastewater Infrastructure: Overview,
Funding, and Legislative Developments, Congressional Research Service (May 22, 2018),
https://fas.org/sgp/crs/misc/R44963.pdf.
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The DWSRF was modeled on the CWSRF and created as part of the 1996 amendments to
the Safe Drinking Water Act (SDWA),131 with the principal objective of helping public water
systems obtain financing for improvements necessary to protect public health and comply with
drinking water regulations.132 Like the CWSRF, the DWSRF provides States with the flexibility
to meet the needs of their populations.133 The primary use of DWSRF funds is to assist
communities in making water infrastructure capital improvements, including the installation and
replacement of failing treatment and distribution systems.134 In administering these programs,
States must give priority to projects that ensure compliance with applicable health and
environmental safety requirements; address the most serious risks to human health; and assist
systems most in need on a per household basis according to State affordability criteria.135
By aligning use of Fiscal Recovery Funds with the categories or types of eligible projects
under the existing EPA state revolving fund programs, the Interim Final Rule provides recipients
with the flexibility to respond to the needs of their communities while ensuring that investments
in water and sewer infrastructure made using Fiscal Recovery Funds are necessary. As discussed
above, the CWSRF and DWSRF were designed to provide funding for projects that protect
public health and safety by ensuring compliance with wastewater and drinking water health
131 42 U.S.C. 300j-12.
132 Environmental Protection Agency, Drinking Water State Revolving Fund Eligibility Handbook, (June
2017), https://www.epa.gov/sites/production/files/2017-
06/documents/dwsrf_eligibility_handbook_june_13_2017_updated_508_version.pdf; Environmental
Protection Agency, Drinking Water Infrastructure Needs Survey and Assessment: Sixth Report to
Congress (March 2018), https://www.epa.gov/sites/production/files/2018-
10/documents/corrected_sixth_drinking_water_infrastructure_needs_survey_and_assessment.pdf “.
133 Id.
134 Id.
135 42 U.S.C. 300j-12(b)(3)(A).
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standards.136 The need to provide funding through the state revolving funds suggests that these
projects are less likely to be addressed with private sources of funding; for example, by
remediating failing or inadequate infrastructure, much of which is publicly owned, and by
addressing non-point sources of pollution. This approach of aligning with the EPA state
revolving fund programs also supports expedited project identification and investment so that
needed relief for the people and communities most affected by the pandemic can deployed
expeditiously and have a positive impact on their health and wellbeing as soon as possible.
Further, the Interim Final Rule is intended to preserve flexibility for award recipients to direct
funding to their own particular needs and priorities and would not preclude recipients from
applying their own additional project eligibility criteria.
In addition, responding to the immediate needs of the COVID-19 public health
emergency may have diverted both personnel and financial resources from other State, local, and
Tribal priorities, including projects to ensure compliance with applicable water health and
quality standards and provide safe drinking and usable water.137 Through sections 602(c)(1)(D)
and 603(c)(1)(D), the ARPA provides resources to address these needs. Moreover, using Fiscal
Recovery Funds in accordance with the priorities of the CWA and SWDA to “assist systems
most in need on a per household basis according to state affordability criteria” would also have
136 Environmental Protection Agency, Learn About the Clean Water State Revolving Fund,
https://www.epa.gov/cwsrf/learn-about-clean-water-state-revolving-fund-cwsrf (last visited Apr. 30,
2021); 42 U.S.C. 300j-12.
137 House Committee on the Budget, State and Local Governments are in Dire Need of Federal Relief
(Aug. 19, 2020), https://budget.house.gov/publications/report/state-and-local-governments-are-dire-need-
federal-relief.
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the benefit of providing vulnerable populations with safe drinking water that is critical to their
health and, thus, their ability to work and learn.138
Recipients may use Fiscal Recovery Funds to invest in a broad range of projects that
improve drinking water infrastructure, such as building or upgrading facilities and transmission,
distribution, and storage systems, including replacement of lead service lines. Given the lifelong
impacts of lead exposure for children, and the widespread nature of lead service lines, Treasury
encourages recipients to consider projects to replace lead service lines.
Fiscal Recovery Funds may also be used to support the consolidation or establishment of
drinking water systems. With respect to wastewater infrastructure, recipients may use Fiscal
Recovery Funds to construct publicly owned treatment infrastructure, manage and treat
stormwater or subsurface drainage water, facilitate water reuse, and secure publicly owned
treatment works, among other uses. Finally, consistent with the CWSRF and DWSRF, Fiscal
Recovery Funds may be used for cybersecurity needs to protect water or sewer infrastructure,
such as developing effective cybersecurity practices and measures at drinking water systems and
publicly owned treatment works.
Many of the types of projects eligible under either the CWSRF or DWSRF also support
efforts to address climate change. For example, by taking steps to manage potential sources of
pollution and preventing these sources from reaching sources of drinking water, projects eligible
under the DWSRF and the ARPA may reduce energy required to treat drinking water. Similarly,
138 Environmental Protection Agency, Drinking Water State Revolving Fund (Nov. 2019),
https://www.epa.gov/sites/production/files/2019-11/documents/fact_sheet_-
_dwsrf_overview_final_0.pdf; Environmental Protection Agency, National Benefits Analysis for
Drinking Water Regulations, https://www.epa.gov/sdwa/national-benefits-analysis-drinking-water-
regulations (last visited Apr. 30, 2020).
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projects eligible under the CWSRF include measures to conserve and reuse water or reduce the
energy consumption of public water treatment facilities. Treasury encourages recipients to
consider green infrastructure investments and projects to improve resilience to the effects of
climate change. For example, more frequent and extreme precipitation events combined with
construction and development trends have led to increased instances of stormwater runoff, water
pollution, and flooding. Green infrastructure projects that support stormwater system resiliency
could include rain gardens that provide water storage and filtration benefits, and green streets,
where vegetation, soil, and engineered systems are combined to direct and filter rainwater from
impervious surfaces. In cases of a natural disaster, recipients may also use Fiscal Recovery
Funds to provide relief, such as interconnecting water systems or rehabilitating existing wells
during an extended drought.
Question 18: What are the advantages and disadvantages of aligning eligible uses with
the eligible project type requirements of the DWSRF and CWSRF? What other water or sewer
project categories, if any, should Treasury consider in addition to DWSRF and CWSRF eligible
projects? Should Treasury consider a broader general category of water and sewer projects?
Question 19: What additional water and sewer infrastructure categories, if any, should
Treasury consider to address and respond to the needs of unserved, undeserved, or rural
communities? How do these projects differ from DWSFR and CWSRF eligible projects?
Question 20: What new categories of water and sewer infrastructure, if any, should
Treasury consider to support State, local, and Tribal governments in mitigating the negative
impacts of climate change? Discuss emerging technologies and processes that support resiliency
of water and sewer infrastructure. Discuss any challenges faced by States and local
governments when pursuing or implementing climate resilient infrastructure projects.
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Question 21: Infrastructure projects related to dams and reservoirs are generally not
eligible under the CWSRF and DWSRF categories. Should Treasury consider expanding eligible
infrastructure under the Interim Final Rule to include dam and reservoir projects? Discuss
public health, environmental, climate, or equity benefits and costs in expanding the eligibility to
include these types of projects.
2. Broadband Infrastructure.
The COVID-19 public health emergency has underscored the importance of universally
available, high-speed, reliable, and affordable broadband coverage as millions of Americans rely
on the internet to participate in, among critical activities, remote school, healthcare, and work.
Recognizing the need for such connectivity, the ARPA provides funds to State, territorial, local,
and Tribal governments to make necessary investments in broadband infrastructure.
The National Telecommunications and Information Administration (NTIA) highlighted
the growing necessity of broadband in daily lives through its analysis of NTIA Internet Use
Survey data, noting that Americans turn to broadband Internet access service for every facet of
daily life including work, study, and healthcare.139 With increased use of technology for daily
activities and the movement by many businesses and schools to operating remotely during the
pandemic, broadband has become even more critical for people across the country to carry out
their daily lives.
139 See, e.g., https://www.ntia.gov/blog/2020/more-half-american-households-used-internet-health-
related-activities-2019-ntia-data-show; https://www.ntia.gov/blog/2020/nearly-third-american-employees-
worked-remotely-2019-ntia-data-show; and generally, https://www.ntia.gov/data/digital-nation-data-
explorer.
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By at least one measure, however, tens of millions of Americans live in areas where there
is no broadband infrastructure that provides download speeds greater than 25 Mbps and upload
speeds of 3 Mbps.140 By contrast, as noted below, many households use upload and download
speeds of 100 Mbps to meet their daily needs. Even in areas where broadband infrastructure
exists, broadband access may be out of reach for millions of Americans because it is
unaffordable, as the United States has some of the highest broadband prices in the Organisation
for Economic Co-operation and Development (OECD).141 There are disparities in availability as
well; historically, Americans living in territories and Tribal lands as well as rural areas have
disproportionately lacked sufficient broadband infrastructure.142 Moreover, rapidly growing
demand has, and will likely continue to, quickly outpace infrastructure capacity, a phenomenon
acknowledged by various states around the country that have set scalability requirements to
account for this anticipated growth in demand.143
140 As an example, data from the Federal Communications Commission shows that as of June 2020,
9.07 percent of the U.S. population had no available cable or fiber broadband providers providing greater
than 25 Mbps download speeds and 3 Mbps upload speeds. Availability was significantly less for rural
versus urban populations, with 35.57 percent of the rural population lacking such access, compared with
2.57 percent of the urban population. Availability was also significantly less for tribal versus non-tribal
populations, with 35.93 percent of the tribal population lacking such access, compared with 8.74 of the
non-tribal population. Federal Communications Commission, Fixed Broadband Deployment,
https://broadbandmap.fcc.gov/#/ (last visited May 9, 2021).
141 How Do U.S. Internet Costs Compare To The Rest Of The World?, BroadbandSearch Blog Post,
available at https://www.broadbandsearch.net/blog/internet-costs-compared-worldwide.
142 See, e.g., Federal Communications Commission, Fourteenth Broadband Deployment Report, available
at https://docs.fcc.gov/public/attachments/FCC-21-18A1.pdf.
143 See, e.g., Illinois Department of Commerce & Economic Opportunity, Broadband Grants, h (last
visited May 9, 2021), https://www2.illinois.gov/dceo/ConnectIllinois/Pages/BroadbandGrants.aspx;
Kansas Office of Broadband Development, Broadband Acceleration Grant,
https://www.kansascommerce.gov/wp-content/uploads/2020/11/Broadband-Acceleration-Grant.pdf (last
visited May 9, 2021); New York State Association of Counties, Universal Broadband: Deploying High
Speed Internet Access in NYS (Jul. 2017),
https://www.nysac.org/files/BroadbandUpdateReport2017(1).pdf.
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The Interim Final Rule provides that eligible investments in broadband are those that are
designed to provide services meeting adequate speeds and are provided to unserved and
underserved households and businesses. Understanding that States, territories, localities, and
Tribal governments have a wide range of varied broadband infrastructure needs, the Interim
Final Rule provides award recipients with flexibility to identify the specific locations within their
communities to be served and to otherwise design the project.
Under the Interim Final Rule, eligible projects are expected to be designed to deliver,
upon project completion, service that reliably meets or exceeds symmetrical upload and
download speeds of 100 Mbps. There may be instances in which it would not be practicable for
a project to deliver such service speeds because of the geography, topography, or excessive costs
associated with such a project. In these instances, the affected project would be expected to be
designed to deliver, upon project completion, service that reliably meets or exceeds 100 Mbps
download and between at least 20 Mbps and 100 Mbps upload speeds and be scalable to a
minimum of 100 Mbps symmetrical for download and upload speeds.144 In setting these
standards, Treasury identified speeds necessary to ensure that broadband infrastructure is
sufficient to enable users to generally meet household needs, including the ability to support the
simultaneous use of work, education, and health applications, and also sufficiently robust to meet
increasing household demands for bandwidth. Treasury also recognizes that different
communities and their members may have a broad range of internet needs and that those needs
may change over time.
144 This scalability threshold is consistent with scalability requirements used in other jurisdictions. Id.
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In considering the appropriate speed requirements for eligible projects, Treasury
considered estimates of typical households demands during the pandemic. Using the Federal
Communication Commission’s (FCC) Broadband Speed Guide, for example, a household with
two telecommuters and two to three remote learners today are estimated to need 100 Mbps
download to work simultaneously.145 In households with more members, the demands may be
greater, and in households with fewer members, the demands may be less.
In considering the appropriate speed requirements for eligible projects, Treasury also
considered data usage patterns and how bandwidth needs have changed over time for U.S.
households and businesses as people’s use of technology in their daily lives has evolved. In the
few years preceding the pandemic, market research data showed that average upload speeds in
the United States surpassed over 10 Mbps in 2017 146 and continued to increase significantly,
with the average upload speed as of November, 2019 increasing to 48.41 Mbps,147 attributable,
in part to a shift to using broadband and the internet by individuals and businesses to create and
share content using video sharing, video conferencing, and other applications.148
The increasing use of data accelerated markedly during the pandemic as households
across the country became increasingly reliant on tools and applications that require greater
145 Federal Communications Commission, Broadband Speed Guide,
https://www.fcc.gov/consumers/guides/broadband-speed-guide (last visited Apr. 30, 2021).
146 Letter from Lisa R. Youngers, President and CEO of Fiber Broadband Association to FCC, WC
Docket No. 19-126 (filed Jan. 3, 2020), including an Appendix with research from RVA LLC, Data
Review Of The Importance of Upload Speeds (Jan. 2020), and Ookla speed test data, available at
https://ecfsapi.fcc.gov/file/101030085118517/FCC%20RDOF%20Jan%203%20Ex%20Parte.pdf.
Additional information on historic growth in data usage is provided in Schools, Health & Libraries
Broadband Coalition, Common Sense Solutions for Closing the Digital Divide, Apr. 29, 2021.
147 Id. See also United States's Mobile and Broadband Internet Speeds - Speedtest Global Index, available
at https://www.speedtest.net/global-index/united-states#fixed.
148 Id.
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internet capacity, both to download data but also to upload data. Sending information became as
important as receiving it. A video consultation with a healthcare provider or participation by a
child in a live classroom with a teacher and fellow students requires video to be sent and
received simultaneously.149 As an example, some video conferencing technology platforms
indicate that download and upload speeds should be roughly equal to support two-way,
interactive video meetings.150 For both work and school, client materials or completed school
assignments, which may be in the form of PDF files, videos, or graphic files, also need to be
shared with others. This is often done by uploading materials to a collaboration site, and the
upload speed available to a user can have a significant impact on the time it takes for the content
to be shared with others. 151 These activities require significant capacity from home internet
connections to both download and upload data, especially when there are multiple individuals in
one household engaging in these activities simultaneously.
This need for increased broadband capacity during the pandemic was reflected in
increased usage patterns seen over the last year. As OpenVault noted in recent advisories, the
pandemic significantly increased the amount of data users consume. Among data users observed
by OpenVault, per-subscriber average data usage for the fourth quarter of 2020 was
482.6 gigabytes per month, representing a 40 percent increase over the 344 gigabytes consumed
in the fourth quarter of 2019 and a 26 percent increase over the third quarter 2020 average of
149 One high definition Zoom meeting or class requires approximately 3.8 Mbps/3.0 Mbps (up/down).
150 See, e.g., Zoom, System Requirements for Windows, macOS, and Linux,
https://support.zoom.us/hc/en-us/articles/201362023-System-requirements-for-Windows-macOS-and-
Linux#h_d278c327-e03d-4896-b19a-96a8f3c0c69c (last visited May 8, 2021).
151 By one estimate, to upload a one gigabit video file to YouTube would take 15 minutes at an upload
speed of 10 Mbps compared with 1 minute, 30 seconds at an upload speed of 100 Mbps, and 30 seconds
at an upload speed of 300 Mbps. Reviews.org: What is Symmetrical Internet? (March 2020).
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383.8 gigabytes.152 OpenVault also noted significant increases in upstream usage among the data
users it observed, with upstream data usage growing 63 percent – from 19 gigabytes to 31
gigabytes – between December, 2019 and December, 2020.153 According to an OECD
Broadband statistic from June 2020, the largest percentage of U.S. broadband subscribers have
services providing speeds between 100 Mbps and 1 Gbps.154
Jurisdictions and Federal programs are increasingly responding to the growing demands
of their communities for both heightened download and upload speeds. For example,
Illinois now requires 100 Mbps symmetrical service as the construction standard for its state
broadband grant programs. This standard is also consistent with speed levels, particularly
download speed levels, prioritized by other Federal programs supporting broadband projects.
Bids submitted as part of the FCC in its Rural Digital Opportunity Fund (RDOF), established to
support the construction of broadband networks in rural communities across the country, are
given priority if they offer faster service, with the service offerings of 100 Mbps download and
152 OVBI: Covid-19 Drove 15 percent Increase in Broadband Traffic in 2020, OpenVault, Quarterly
Advisory, (Feb. 10, 2021), available at https://openvault.com/ovbi-covid-19-drove-51-increase-in-
broadband-traffic-in-2020; See OpenVault’s data set incorporates information on usage by subscribers
across multiple continents, including North America and Europe. Additional data and detail on increases
in the amount of data users consume and the broadband speeds they are using is provided in OpenVault
Broadband Insights Report Q4, Quarterly Advisory (Feb. 10, 2021), available at
https://openvault.com/complimentary-report-4q20/.
153 OVBI Special Report: 202 Upstream Growth Nearly 4X of Pre-Pandemic Years, OpenVault, Quarterly
Advisory, (April 1, 20201), available at https://openvault.com/ovbi-special-report-2020-upstream-
growth-rate-nearly-4x-of-pre-pandemic-years/; Additional data is provided in OpenVault Broadband
Insights Pandemic Impact on Upstream Broadband Usage and Network Capacity, available at
https://openvault.com/upstream-whitepaper/.
154 Organisation for Economic Co-operation and Development, Fixed broadband subscriptions per 100
inhabitants, per speed tiers (June 2020), https://www.oecd.org/sti/broadband/5.1-FixedBB-SpeedTiers-
2020-06.xls www.oecd.org/sti/broadband/broadband-statistics.
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20 Mbps upload being included in the “above baseline” performance tier set by the FCC.155 The
Broadband Infrastructure Program (BBIP)156 of the Department of Commerce, which provides
Federal funding to deploy broadband infrastructure to eligible service areas of the country also
prioritizes projects designed to provide broadband service with a download speed of not less than
100 Mbps and an upload speed of not less than 20 Mbps.157
The 100 Mbps upload and download speeds will support the increased and growing needs
of households and businesses. Recognizing that, in some instances, 100 Mbps upload speed may
be impracticable due to geographical, topographical, or financial constraints, the Interim Final
Rule permits upload speeds of between at least 20 Mbps and 100 Mbps in such instances. To
provide for investments that will accommodate technologies requiring symmetry in download
and upload speeds, as noted above, eligible projects that are not designed to deliver, upon project
completion, service that reliably meets or exceeds symmetrical speeds of 100 Mbps because it
would be impracticable to do so should be designed so that they can be scalable to such speeds.
Recipients are also encouraged to prioritize investments in fiber optic infrastructure where
feasible, as such advanced technology enables the next generation of application solutions for all
communities.
Under the Interim Final Rule, eligible projects are expected to focus on locations that are
unserved or underserved. The Interim Final Rule treats users as being unserved or underserved if
they lack access to a wireline connection capable of reliably delivering at least minimum speeds
155 Rural Digital Opportunity Fund, Report and Order, 35 FCC Rcd 686, 690, para. 9 (2020), available at
https://www.fcc.gov/document/fcc-launches-20-billion-rural-digital-opportunity-fund-0.
156 The BIPP was authorized by the Consolidated Appropriations Act, 2021, Section 905, Public Law
116-260, 134 Stat. 1182 (Dec. 27, 2020).
157 Section 905(d)(4) of the Consolidated Appropriations Act, 2021.
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of 25 Mbps download and 3 Mbps upload as households and businesses lacking this level of
access are generally not viewed as being able to originate and receive high-quality voice, data,
graphics, and video telecommunications. This threshold is consistent with the FCC’s benchmark
for an “advanced telecommunications capability.”158 This threshold is also consistent with
thresholds used in other Federal programs to identify eligible areas to be served by programs to
improve broadband services. For example, in the FCC’s RDOF program, eligible areas include
those without current (or already funded) access to terrestrial broadband service providing
25 Mbps download and 3 Mbps upload speeds.159 The Department of Commerce’s BBIP also
considers households to be “unserved” generally if they lack access to broadband service with a
download speed of not less than 25 Mbps download and 3 Mbps upload, among other conditions.
In selecting an area to be served by a project, recipients are encouraged to avoid investing in
locations that have existing agreements to build reliable wireline service with minimum speeds
of 100 Mbps download and 20 Mbps upload by December 31, 2024, in order to avoid duplication
of efforts and resources.
Recipients are also encouraged to consider ways to integrate affordability options into
their program design. To meet the immediate needs of unserved and underserved households
and businesses, recipients are encouraged to focus on projects that deliver a physical broadband
connection by prioritizing projects that achieve last mile-connections. Treasury also encourages
recipients to prioritize support for broadband networks owned, operated by, or affiliated with
158 Deployment Report, supra note 142.
159 Rural Digital Opportunity Fund, supra note 156.
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local governments, non-profits, and co-operatives—providers with less pressure to turn profits
and with a commitment to serving entire communities.
Under sections 602(c)(1)(A) and 603(c)(1)(A), assistance to households facing negative
economic impacts due to COVID-19 is also an eligible use, including internet access or digital
literacy assistance. As discussed above, in considering whether a potential use is eligible under
this category, a recipient must consider whether, and the extent to which, the household has
experienced a negative economic impact from the pandemic.
Question 22: What are the advantages and disadvantages of setting minimum
symmetrical download and upload speeds of 100 Mbps? What other minimum standards would
be appropriate and why?
Question 23: Would setting such a minimum be impractical for particular types of
projects? If so, where and on what basis should those projects be identified? How could such a
standard be set while also taking into account the practicality of using this standard in
particular types of projects? In addition to topography, geography, and financial factors, what
other constraints, if any, are relevant to considering whether an investment is impracticable?
Question 24: What are the advantages and disadvantages of setting a minimum level of
service at 100 Mbps download and 20 Mbps upload in projects where it is impracticable to set
minimum symmetrical download and upload speeds of 100 Mbps? What are the advantages and
disadvantages of setting a scalability requirement in these cases? What other minimum
standards would be appropriate and why?
Question 25: What are the advantages and disadvantages of focusing these investments
on those without access to a wireline connection that reliably delivers 25 Mbps download by
3 Mbps upload? Would another threshold be appropriate and why?
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Question 26: What are the advantages and disadvantages of setting any particular
threshold for identifying unserved or underserved areas, minimum speed standards or scalability
minimum? Are there other standards that should be set (e.g., latency)? If so, why and
how? How can such threshold, standards, or minimum be set in a way that balances the public’s
interest in making sure that reliable broadband services meeting the daily needs of all Americans
are available throughout the country with the providing recipients flexibility to meet the varied
needs of their communities?
III. Restrictions on Use
As discussed above, recipients have considerable flexibility to use Fiscal Recovery Funds
to address the diverse needs of their communities. To ensure that payments from the Fiscal
Recovery Funds are used for these congressionally permitted purposes, the ARPA includes two
provisions that further define the boundaries of the statute’s eligible uses. Section 602(c)(2)(A)
of the Act provides that States and territories may not “use the funds … to either directly or
indirectly offset a reduction in … net tax revenue … resulting from a change in law, regulation,
or administrative interpretation during the covered period that reduces any tax … or delays the
imposition of any tax or tax increase.” In addition, sections 602(c)(2)(B) and 603(c)(2) prohibit
any recipient, including cities, nonentitlement units of government, and counties, from using
Fiscal Recovery Funds for deposit into any pension fund. These restrictions support the use of
funds for the congressionally permitted purposes described in Section II of this Supplementary
Information by providing a backstop against the use of funds for purposes outside of the eligible
use categories.
These provisions give force to Congress’s clear intent that Fiscal Recovery Funds be
spent within the four eligible uses identified in the statute—(1) to respond to the public health
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emergency and its negative economic impacts, (2) to provide premium pay to essential workers,
(3) to provide government services to the extent of eligible governments’ revenue losses, and
(4) to make necessary water, sewer, and broadband infrastructure investments—and not
otherwise. These four eligible uses reflect Congress’s judgment that the Fiscal Recovery Funds
should be expended in particular ways that support recovery from the COVID-19 public health
emergency. The further restrictions reflect Congress’s judgment that tax cuts and pension
deposits do not fall within these eligible uses. The Interim Final Rule describes how Treasury
will identify when such uses have occurred and how it will recoup funds put toward these
impermissible uses and, as discussed in Section VIII of this Supplementary Information,
establishes a reporting framework for monitoring the use of Fiscal Recovery Funds for eligible
uses.
A. Deposit into Pension Funds
The statute provides that recipients may not use Fiscal Recovery Funds for “deposit into
any pension fund.” For the reasons discussed below, Treasury interprets “deposit” in this context
to refer to an extraordinary payment into a pension fund for the purpose of reducing an accrued,
unfunded liability. More specifically, the Interim Final Rule does not permit this assistance to be
used to make a payment into a pension fund if both:
1. the payment reduces a liability incurred prior to the start of the COVID-19 public health
emergency, and
2. the payment occurs outside the recipient’s regular timing for making such payments.
Under this interpretation, a “deposit” is distinct from a “payroll contribution,” which
occurs when employers make payments into pension funds on regular intervals, with
contribution amounts based on a pre-determined percentage of employees’ wages and salaries.
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As discussed above, eligible uses for premium pay and responding to the negative
economic impacts of the COVID-19 public health emergency include hiring and compensating
public sector employees. Interpreting the scope of “deposit” to exclude contributions that are
part of payroll contributions is more consistent with these eligible uses and would reduce
administrative burden for recipients. Accordingly, if an employee’s wages and salaries are an
eligible use of Fiscal Recovery Funds, recipients may treat the employee’s covered benefits as an
eligible use of Fiscal Recovery Funds. For purposes of the Fiscal Recovery Funds, covered
benefits include costs of all types of leave (vacation, family-related, sick, military, bereavement,
sabbatical, jury duty), employee insurance (health, life, dental, vision), retirement (pensions,
401(k)), unemployment benefit plans (Federal and State), workers’ compensation insurance, and
Federal Insurance Contributions Act taxes (which includes Social Security and Medicare taxes).
Treasury anticipates that this approach to employees’ covered benefits will be
comprehensive and, for employees whose wage and salary costs are eligible expenses, will allow
all covered benefits listed in the previous paragraph to be eligible under the Fiscal Recovery
Funds. Treasury expects that this will minimize the administrative burden on recipients by
treating all the specified covered benefit types as eligible expenses, for employees whose wage
and salary costs are eligible expenses.
Question 27: Beyond a “deposit” and a “payroll contribution,” are there other types of
payments into a pension fund that Treasury should consider?
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B. Offset a Reduction in Net Tax Revenue
For States and territories (recipient governments 160), section 602(c)(2)(A)—the offset
provision—prohibits the use of Fiscal Recovery Funds to directly or indirectly offset a reduction
in net tax revenue resulting from a change in law, regulation, or administrative interpretation 161
during the covered period. If a State or territory uses Fiscal Recovery Funds to offset a reduction
in net tax revenue, the ARPA provides that the State or territory must repay to the Treasury an
amount equal to the lesser of (i) the amount of the applicable reduction attributable to the
impermissible offset and (ii) the amount received by the State or territory under the ARPA. See
Section IV of this Supplementary Information. As discussed below Section IV of this
Supplementary Information, a State or territory that chooses to use Fiscal Recovery Funds to
offset a reduction in net tax revenue does not forfeit its entire allocation of Fiscal Recovery
Funds (unless it misused the full allocation to offset a reduction in net tax revenue) or any non-
ARPA funding received.
The Interim Final Rule implements these conditions by establishing a framework for
States and territories to determine the cost of changes in law, regulation, or interpretation that
reduce tax revenue and to identify and value the sources of funds that will offset—i.e., cover the
cost of—any reduction in net tax revenue resulting from such changes. A recipient government
would only be considered to have used Fiscal Recovery Funds to offset a reduction in net tax
revenue resulting from changes in law, regulation, or interpretation if, and to the extent that, the
160 In this sub-section, “recipient governments” refers only to States and territories. In other sections,
“recipient governments” refers more broadly to eligible governments receiving funding from the Fiscal
Recovery Funds.
161 For brevity, referred to as “changes in law, regulation, or interpretation” for the remainder of this
preamble.
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recipient government could not identify sufficient funds from sources other than the Fiscal
Recovery Funds to offset the reduction in net tax revenue. If sufficient funds from other sources
cannot be identified to cover the full cost of the reduction in net tax revenue resulting from
changes in law, regulation, or interpretation, the remaining amount not covered by these sources
will be considered to have been offset by Fiscal Recovery Funds, in contravention of the offset
provision. The Interim Final Rule recognizes three sources of funds that may offset a reduction
in net tax revenue other than Fiscal Recovery Funds—organic growth, increases in revenue (e.g.,
an increase in a tax rate), and certain cuts in spending.
In order to reduce burden, the Interim Final Rule’s approach also incorporates the types
of information and modeling already used by States and territories in their own fiscal and
budgeting processes. By incorporating existing budgeting processes and capabilities, States and
territories will be able to assess and evaluate the relationship of tax and budget decisions to uses
of the Fiscal Recovery Funds based on information they likely have or can obtain. This
approach ensures that recipient governments have the information they need to understand the
implications of their decisions regarding the use of the Fiscal Recovery Funds—and, in
particular, whether they are using the funds to directly or indirectly offset a reduction in net tax
revenue, making them potentially subject to recoupment.
Reporting on both the eligible uses and on a State’s or territory’s covered tax changes
that would reduce tax revenue will enable identification of, and recoupment for, use of Fiscal
Recovery Funds to directly offset reductions in tax revenue resulting from tax relief. Moreover,
this approach recognizes that, because money is fungible, even if Fiscal Recovery Funds are not
explicitly or directly used to cover the costs of changes that reduce net tax revenue, those funds
may be used in a manner inconsistent with the statute by indirectly being used to substitute for
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the State’s or territory’s funds that would otherwise have been needed to cover the costs of the
reduction. By focusing on the cost of changes that reduce net tax revenue—and how a recipient
government is offsetting those reductions in constructing its budget over the covered period—the
framework prevents efforts to use Fiscal Recovery Funds to indirectly offset reductions in net tax
revenue for which the recipient government has not identified other offsetting sources of
funding.
As discussed in greater detail below in this preamble, the framework set forth in the
Interim Final Rule establishes a step-by-step process for determining whether, and the extent to
which, Fiscal Recovery Funds have been used to offset a reduction in net tax revenue. Based on
information reported annually by the recipient government:
• First, each year, each recipient government will identify and value the changes in law,
regulation, or interpretation that would result in a reduction in net tax revenue, as it
would in the ordinary course of its budgeting process. The sum of these values in the
year for which the government is reporting is the amount it needs to “pay for” with
sources other than Fiscal Recovery Funds (total value of revenue reducing changes).
• Second, the Interim Final Rule recognizes that it may be difficult to predict how a change
would affect net tax revenue in future years and, accordingly, provides that if the total
value of the changes in the year for which the recipient government is reporting is below
a de minimis level, as discussed below, the recipient government need not identify any
sources of funding to pay for revenue reducing changes and will not be subject to
recoupment.
• Third, a recipient government will consider the amount of actual tax revenue recorded in
the year for which they are reporting. If the recipient government’s actual tax revenue is
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greater than the amount of tax revenue received by the recipient for the fiscal year ending
2019, adjusted annually for inflation, the recipient government will not be considered to
have violated the offset provision because there will not have been a reduction in net tax
revenue.
• Fourth, if the recipient government’s actual tax revenue is less than the amount of tax
revenue received by the recipient government for the fiscal year ending 2019, adjusted
annually for inflation, in the reporting year the recipient government will identify any
sources of funds that have been used to permissibly offset the total value of covered tax
changes other than Fiscal Recovery Funds. These are:
o State or territory tax changes that would increase any source of general fund
revenue, such as a change that would increase a tax rate; and
o Spending cuts in areas not being replaced by Fiscal Recovery Funds.
The recipient government will calculate the value of revenue reduction remaining after
applying these sources of offsetting funding to the total value of revenue reducing
changes—that, is, how much of the tax change has not been paid for. The recipient
government will then compare that value to the difference between the baseline and
actual tax revenue. A recipient government will not be required to repay to the Treasury
an amount that is greater than the recipient government’s actual tax revenue shortfall
relative to the baseline (i.e., fiscal year 2019 tax revenue adjusted for inflation). This
“revenue reduction cap,” together with Step 3, ensures that recipient governments can use
organic revenue growth to offset the cost of revenue reductions.
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• Finally, if there are any amounts that could be subject to recoupment, Treasury will
provide notice to the recipient government of such amounts. This process is discussed in
greater detail in Section IV of this Supplementary Information.
Together, these steps allow Treasury to identify the amount of reduction in net tax
revenue that both is attributable to covered changes and has been directly or indirectly offset
with Fiscal Recovery Funds. This process ensures Fiscal Recovery Funds are used in a manner
consistent with the statute’s defined eligible uses and the offset provision’s limitation on these
eligible uses, while avoiding undue interference with State and territory decisions regarding tax
and spending policies.
The Interim Final Rule also implements a process for recouping Fiscal Recovery Funds
that were used to offset reductions in net tax revenue, including the calculation of any amounts
that may be subject to recoupment, a process for a recipient government to respond to a notice of
recoupment, and clarification regarding amounts excluded from recoupment. See Section IV of
this Supplementary Information.
The Interim Final Rule includes several definitions that are applicable to the
implementation of the offset provision.
Covered change. The offset provision is triggered by a reduction in net tax revenue
resulting from “a change in law, regulation, or administrative interpretation.” A covered change
includes any final legislative or regulatory action, a new or changed administrative interpretation,
and the phase-in or taking effect of any statute or rule where the phase-in or taking effect was not
prescribed prior to the start of the covered period. Changed administrative interpretations would
not include corrections to replace prior inaccurate interpretations; such corrections would instead
be treated as changes implementing legislation enacted or regulations issued prior to the covered
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period; the operative change in those circumstances is the underlying legislation or regulation
that occurred prior to the covered period. Moreover, only the changes within the control of the
State or territory are considered covered changes. Covered changes do not include a change in
rate that is triggered automatically and based on statutory or regulatory criteria in effect prior to
the covered period. For example, a state law that sets its earned income tax credit (EITC) at a
fixed percentage of the Federal EITC will see its EITC payments automatically increase—and
thus its tax revenue reduced—because of the Federal government’s expansion of the EITC in the
ARPA.162 This would not be considered a covered change. In addition, the offset provision
applies only to actions for which the change in policy occurs during the covered period; it
excludes regulations or other actions that implement a change or law substantively enacted prior
to March 3, 2021. Finally, Treasury has determined and previously announced that income tax
changes—even those made during the covered period—that simply conform with recent changes
in Federal law (including those to conform to recent changes in Federal taxation of
unemployment insurance benefits and taxation of loan forgiveness under the Paycheck
Protection Program) are permissible under the offset provision.
Baseline. For purposes of measuring a reduction in net tax revenue, the Interim Final
Rule measures actual changes in tax revenue relative to a revenue baseline (baseline). The
baseline will be calculated as fiscal year 2019 (FY 2019) tax revenue indexed for inflation in
162 See, e.g., Tax Policy Center, How do state earned income tax credits work?,
https://www.taxpolicycenter.org/briefing-book/how-do-state-earned-income-tax-credits-work/ (last
visited May 9, 2021).
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each year of the covered period, with inflation calculated using the Bureau of Economic
Analysis’s Implicit Price Deflator.163
FY 2019 was chosen as the starting year for the baseline because it is the last full fiscal
year prior to the COVID-19 public health emergency.164 This baseline year is consistent with the
approach directed by the ARPA in sections 602(c)(1)(C) and 603(c)(1)(C), which identify the
“most recent full fiscal year of the [State, territory, or Tribal government] prior to the
emergency” as the comparator for measuring revenue loss. U.S. gross domestic product is
projected to rebound to pre-pandemic levels in 2021,165 suggesting that an FY 2019 pre-
pandemic baseline is a reasonable comparator for future revenue levels. The FY 2019 baseline
revenue will be adjusted annually for inflation to allow for direct comparison of actual tax
revenue in each year (reported in nominal terms) to baseline revenue in common units of
measurement; without inflation adjustment, each dollar of reported actual tax revenue would be
worth less than each dollar of baseline revenue expressed in 2019 terms.
Reporting year. The Interim Final Rule defines “reporting year” as a single year within
the covered period, aligned to the current fiscal year of the recipient government during the
covered period, for which a recipient government reports the value of covered changes and any
sources of offsetting revenue increases (“in-year” value), regardless of when those changes were
enacted. For the fiscal years ending in 2021 or 2025 (partial years), the term “reporting year”
163 U.S. Department of Commerce, Bureau of Economic Analysis, GDP Price Deflator,
https://www.bea.gov/data/prices-inflation/gdp-price-deflator (last visited May 9, 2021).
164 Using Fiscal Year 2019 is consistent with section 602 as Congress provided for using that baseline for
determining the impact of revenue loss affecting the provision of government services. See section
602(c)(1)(C).
165 Congressional Budget Office, An Overview of the Economic Outlook: 2021 to 2031 (February 1,
2021), available at https://www.cbo.gov/publication/56965.
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refers to the portion of the year falling within the covered period. For example, the reporting
year for a fiscal year beginning July 2020 and ending June 2021 would be from March 3, 2021 to
July 2021.
Tax revenue. The Interim Final Rule’s definition of “tax revenue” is based on the Census
Bureau’s definition of taxes, used for its Annual Survey of State Government Finances.166 It
provides a consistent, well-established definition with which States and territories will be
familiar and is consistent with the approach taken in Section II.C of this Supplementary
Information describing the implementation of sections 602(c)(1)(C) and 603(c)(1)(C) of the Act,
regarding revenue loss. Consistent with the approach described in Section II.C of this
Supplementary Information, tax revenue does not include revenue taxed and collected by a
different unit of government (e.g., revenue from taxes levied by a local government and
transferred to a recipient government).
Framework. The Interim Final Rule provides a step-by-step framework, to be used in
each reporting year, to calculate whether the offset provision applies to a State’s or territory’s use
of Fiscal Recovery Funds:
(1) Covered changes that reduce tax revenue. For each reporting year, a recipient
government will identify and value covered changes that the recipient government predicts will
have the effect of reducing tax revenue in a given reporting year, similar to the way it would in
the ordinary course of its budgeting process. The value of these covered changes may be
reported based on estimated values produced by a budget model, incorporating reasonable
assumptions, that aligns with the recipient government’s existing approach for measuring the
166 U.S. Census Bureau, Annual Survey of State and Local Government Finances Glossary,
https://www.census.gov/programs-surveys/state/about/glossary.html (last visited Apr. 30, 2021).
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effects of fiscal policies, and that measures relative to a current law baseline. The covered
changes may also be reported based on actual values using a statistical methodology to isolate
the change in year-over-year revenue attributable to the covered change(s), relative to the current
law baseline prior to the change(s). Further, estimation approaches should not use dynamic
methodologies that incorporate the projected effects of macroeconomic growth because
macroeconomic growth is accounted for separately in the framework. Relative to these dynamic
scoring methodologies, scoring methodologies that do not incorporate projected effects of
macroeconomic growth rely on fewer assumptions and thus provide greater consistency among
States and territories. Dynamic scoring that incorporates macroeconomic growth may also
increase the likelihood of underestimation of the cost of a reduction in tax revenue.
In general and where possible, reporting should be produced by the agency of the
recipient government responsible for estimating the costs and effects of fiscal policy changes.
This approach offers recipient governments the flexibility to determine their reporting
methodology based on their existing budget scoring practices and capabilities. In addition, the
approach of using the projected value of changes in law that enact fiscal policies to estimate the
net effect of such policies is consistent with the way many States and territories already consider
tax changes.167
(2) In excess of the de minimis. The recipient government will next calculate the total
value of all covered changes in the reporting year resulting in revenue reductions, identified in
Step 1. If the total value of the revenue reductions resulting from these changes is below the de
167 See, e.g., Megan Randall & Kim Rueben, Tax Policy Center, Sustainable Budgeting in the States:
Evidence on State Budget Institutions and Practices (Nov. 2017), available at
https://www.taxpolicycenter.org/sites/default/files/publication/149186/sustainable-budgeting-in-the-
states_1.pdf.
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minimis level, the recipient government will be deemed not to have any revenue-reducing
changes for the purpose of determining the recognized net reduction. If the total is above the de
minimis level, the recipient government must identify sources of in-year revenue to cover the full
costs of changes that reduce tax revenue.
The de minimis level is calculated as 1 percent of the reporting year’s baseline. Treasury
recognizes that, pursuant to their taxing authority, States and territories may make many small
changes to alter the composition of their tax revenues or implement other policies with marginal
effects on tax revenues. They may also make changes based on projected revenue effects that
turn out to differ from actual effects, unintentionally resulting in minor revenue changes that are
not fairly described as “resulting from” tax law changes. The de minimis level recognizes the
inherent challenges and uncertainties that recipient governments face, and thus allows relatively
small reductions in tax revenue without consequence. Treasury determined the 1 percent level
by assessing the historical effects of state-level tax policy changes in state EITCs implemented to
effect policy goals other than reducing net tax revenues.168 The 1 percent de minimis level
reflects the historical reductions in revenue due to minor changes in state fiscal policies.
(3) Safe harbor. The recipient government will then compare the reporting year’s actual
tax revenue to the baseline. If actual tax revenue is greater than the baseline, Treasury will deem
the recipient government not to have any recognized net reduction for the reporting year, and
therefore to be in a safe harbor and outside the ambit of the offset provision. This approach is
consistent with the ARPA, which contemplates recoupment of Fiscal Recovery Funds only in the
event that such funds are used to offset a reduction in net tax revenue. If net tax revenue has not
168 Data provided by the Urban-Brookings Tax Policy Center for state-level EITC changes for 2004-2017.
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been reduced, this provision does not apply. In the event that actual tax revenue is above the
baseline, the organic revenue growth that has occurred, plus any other revenue-raising changes,
by definition must have been enough to offset the in-year costs of the covered changes.
(4) Consideration of other sources of funding. Next, the recipient government will
identify and calculate the total value of changes that could pay for revenue reduction due to
covered changes and sum these items. This amount can be used to pay for up to the total value
of revenue-reducing changes in the reporting year. These changes consist of two categories:
(a) Tax and other increases in revenue. The recipient government must identify and
consider covered changes in policy that the recipient government predicts will have the effect of
increasing general revenue in a given reporting year. As when identifying and valuing covered
changes that reduce tax revenue, the value of revenue-raising changes may be reported based on
estimated values produced by a budget model, incorporating reasonable assumptions, aligned
with the recipient government’s existing approach for measuring the effects of fiscal policies,
and measured relative to a current law baseline, or based on actual values using a statistical
methodology to isolate the change in year-over-year revenue attributable to the covered
change(s). Further, and as discussed above, estimation approaches should not use dynamic
scoring methodologies that incorporate the effects of macroeconomic growth because growth is
accounted for separately under the Interim Final Rule. In general and where possible, reporting
should be produced by the agency of the recipient government responsible for estimating the
costs and effects of fiscal policy changes. This approach offers recipient governments the
flexibility to determine their reporting methodology based on their existing budget scoring
practices and capabilities.
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(b) Covered spending cuts. A recipient government also may cut spending in certain
areas to pay for covered changes that reduce tax revenue, up to the amount of the recipient
government’s net reduction in total spending as described below. These changes must be
reductions in government outlays not in an area where the recipient government has spent Fiscal
Recovery Funds. To better align with existing reporting and accounting, the Interim Final Rule
considers the department, agency, or authority from which spending has been cut and whether
the recipient government has spent Fiscal Recovery Funds on that same department, agency, or
authority. This approach was selected to allow recipient governments to report how Fiscal
Recovery Funds have been spent using reporting units already incorporated into their budgeting
process. If they have not spent Fiscal Recovery Funds in a department, agency, or authority, the
full amount of the reduction in spending counts as a covered spending cut, up to the recipient
government’s net reduction in total spending. If they have, the Fiscal Recovery Funds generally
would be deemed to have replaced the amount of spending cut and only reductions in spending
above the amount of Fiscal Recovery Funds spent on the department, agency, or authority would
count.
To calculate the amount of spending cuts that are available to offset a reduction in tax
revenue, the recipient government must first consider whether there has been a reduction in total
net spending, excluding Fiscal Recovery Funds (net reduction in total spending). This approach
ensures that reported spending cuts actually create fiscal space, rather than simply offsetting
other spending increases. A net reduction in total spending is measured as the difference
between total spending in each reporting year, excluding Fiscal Recovery Funds spent, relative to
total spending for the recipient’s fiscal year ending in 2019, adjusted for inflation. Measuring
reductions in spending relative to 2019 reflects the fact that the fiscal space created by a
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spending cut persists so long as spending remains below its original level, even if it does not
decline further, relative to the same amount of revenue. Measuring spending cuts from year to
year would, by contrast, not recognize any available funds to offset revenue reductions unless
spending continued to decline, failing to reflect the actual availability of funds created by a
persistent change and limiting the discretion of States and territories. In general and where
possible, reporting should be produced by the agency of the recipient government responsible for
estimating the costs and effects of fiscal policy changes. Treasury chose this approach because
while many recipient governments may score budget legislation using projections, spending cuts
are readily observable using actual values.
This approach—allowing only spending reductions in areas where the recipient
government has not spent Fiscal Recovery Funds to be used as an offset for a reduction in net tax
revenue—aims to prevent recipient governments from using Fiscal Recovery Funds to supplant
State or territory funding in the eligible use areas, and then use those State or territory funds to
offset tax cuts. Such an approach helps ensure that Fiscal Recovery Funds are not used to
“indirectly” offset revenue reductions due to covered changes.
In order to help ensure recipient governments use Fiscal Recovery Funds in a manner
consistent with the prescribed eligible uses and do not use Fiscal Recovery Funds to indirectly
offset a reduction in net tax revenue resulting from a covered change, Treasury will monitor
changes in spending throughout the covered period. If, over the course of the covered period, a
spending cut is subsequently replaced with Fiscal Recovery Funds and used to indirectly offset a
reduction in net tax revenue resulting from a covered change, Treasury may consider such
change to be an evasion of the restrictions of the offset provision and seek recoupment of such
amounts.
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(5) Identification of amounts subject to recoupment. If a recipient government (i) reports
covered changes that reduce tax revenue (Step 1); (ii) to a degree greater than the de minimis
(Step 2); (iii) has experienced a reduction in net tax revenue (Step 3); and (iv) lacks sufficient
revenue from other, permissible sources to pay for the entirety of the reduction (Step 4), then the
recipient government will be considered to have used Fiscal Recovery Funds to offset a
reduction in net tax revenue, up to the amount that revenue has actually declined. That is, the
maximum value of reduction in revenue due to covered changes which a recipient government
must cover is capped at the difference between the baseline and actual tax revenue.169 In the
event that the baseline is above actual tax revenue and the difference between them is less than
the sum of revenue reducing changes that are not paid for with other, permissible sources,
organic revenue growth has implicitly offset a portion of the reduction. For example, if a
recipient government reduces tax revenue by $1 billion, makes no other changes, and
experiences revenue growth driven by organic economic growth worth $500 million, it need only
pay for the remaining $500 million with sources other than Fiscal Recovery Funds. The revenue
reduction cap implements this approach for permitting organic revenue growth to cover the cost
of tax cuts.
Finally, as discussed further in Section IV of this Supplementary Information, a recipient
government may request reconsideration of any amounts identified as subject to recoupment
under this framework. This process ensures that all relevant facts and circumstances, including
information regarding planned spending cuts and budgeting assumptions, are considered prior to
a determination that an amount must be repaid. Amounts subject to recoupment are calculated
169 This cap is applied in section 35.8(c) of the Interim Final Rule, calculating the amount of funds used in
violation of the tax offset provision.
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on an annual basis; amounts recouped in one year cannot be returned if the State or territory
subsequently reports an increase in net tax revenue.
To facilitate the implementation of the framework above, and in addition to reporting
required on eligible uses, in each year of the reporting period, each State and territory will report
to Treasury the following items:
• Actual net tax revenue for the reporting year;
• Each revenue-reducing change made to date during the covered period and the in-year
value of each change;
• Each revenue-raising change made to date during the covered period and the in-year
value of each change;
• Each covered spending cut made to date during the covered period, the in-year value of
each cut, and documentation demonstrating that each spending cut is covered as
prescribed under the Interim Final Rule;
Treasury will provide additional guidance and instructions the reporting requirements at a later
date.
Question 28: Does the Interim Final Rule’s definition of tax revenue accord with existing
State and territorial practice and, if not, are there other definitions or elements Treasury should
consider? Discuss why or why not.
Question 29: The Interim Final Rule permits certain spending cuts to cover the costs of
reductions in tax revenue, including cuts in a department, agency, or authority in which the
recipient government is not using Fiscal Recovery Funds. How should Treasury and recipient
governments consider the scope of a department, agency, or authority for the use of funds to
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ensure spending cuts are not being substituted with Fiscal Recovery Funds while also avoiding
an overbroad definition of that captures spending that is, in fact, distinct?
Question 30: Discuss the budget scoring methodologies currently used by States and
territories. How should the Interim Final Rule take into consideration differences in
approaches? Please discuss the use of practices including but not limited to macrodynamic
scoring, microdynamic scoring, and length of budget windows.
Question 31: If a recipient government has a balanced budget requirement, how will that
requirement impact its use of Fiscal Recovery Funds and ability to implement this framework?
Question 32: To implement the framework described above, the Interim Final Rule
establishes certain reporting requirements. To what extent do recipient governments already
produce this information and on what timeline? Discuss ways that Treasury and recipient
governments may better rely on information already produced, while ensuring a consistent
application of the framework.
Question 33: Discuss States’ and territories’ ability to produce the figures and numbers
required for reporting under the Interim Final Rule. What additional reporting tools, such as a
standardized template, would facilitate States’ and territories’ ability to complete the reporting
required under the Interim Final Rule?
C. Other Restrictions on Use
Payments from the Fiscal Recovery Funds are also subject to pre-existing limitations
provided in other Federal statutes and regulations and may not be used as non-Federal match for
other Federal programs whose statute or regulations bar the use of Federal funds to meet
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matching requirements. For example, payments from the Fiscal Recovery Funds may not be
used to satisfy the State share of Medicaid.170
As provided for in the award terms, payments from the Fiscal Recovery Funds as a
general matter will be subject to the provisions of the Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) (the Uniform
Guidance), including the cost principles and restrictions on general provisions for selected items
of cost.
D. Timeline for Use of Fiscal Recovery Funds
Section 602(c)(1) and section 603(c)(1) require that payments from the Fiscal Recovery
Funds be used only to cover costs incurred by the State, territory, Tribal government, or local
government by December 31, 2024. Similarly, the CARES Act provided that payments from the
CRF be used to cover costs incurred by December 31, 2021.171 The definition of “incurred” does
not have a clear meaning. With respect to the CARES Act, on the understanding that the CRF
was intended to be used to meet relatively short-term needs, Treasury interpreted this
requirement to mean that, for a cost to be considered to have been incurred, performance of the
service or delivery of the goods acquired must occur by December 31, 2021. In contrast, the
ARPA, passed at a different stage of the COVID-19 public health emergency, was intended to
provide more general fiscal relief over a broader timeline. In addition, the ARPA expressly
permits the use of Fiscal Recovery Funds for improvements to water, sewer, and broadband
infrastructure, which entail a longer timeframe. In recognition of this, Treasury is interpreting
170 See 42 CFR 433.51 and 45 CFR 75.306.
171 Section 1001 of Division N of the Consolidated Appropriations Act, 2021 amended section 601(d)(3)
of the Act by extending the end of the covered period for CRF expenditures from December 30, 2020 to
December 31, 2021.
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the requirement in section 602 and section 603 that costs be incurred by December 31, 2024, to
require only that recipients have obligated the Fiscal Recovery Funds by such date. The Interim
Final Rule adopts a definition of “obligation” that is based on the definition used for purposes of
the Uniform Guidance, which will allow for uniform administration of this requirement and is a
definition with which most recipients will be familiar.
Payments from the Fiscal Recovery Funds are grants provided to recipients to mitigate
the fiscal effects of the COVID-19 public health emergency and to respond to the public health
emergency, consistent with the eligible uses enumerated in sections 602(c)(1) and 603(c)(1).172
As such, these funds are intended to provide economic stimulus in areas still recovering from the
economic effects of the pandemic. In implementing and interpreting these provisions, including
what it means to “respond to” the COVID-19 public health emergency, Treasury takes into
consideration pre-pandemic facts and circumstances (e.g., average revenue growth prior to the
pandemic) as well as impact of the pandemic that predate the enactment of the ARPA (e.g.,
replenishing Unemployment Trust balances drawn during the pandemic). While assessing the
effects of the COVID-19 public health emergency necessarily takes into consideration the facts
and circumstances that predate the ARPA, use of Fiscal Recovery Funds is forward looking.
As discussed above, recipients are permitted to use payments from the Fiscal Recovery
Funds to respond to the public health emergency, to respond to workers performing essential
work by providing premium pay or providing grants to eligible employers, and to make
necessary investments in water, sewer, or broadband infrastructure, which all relate to
prospective uses. In addition, sections 602(c)(1)(C) and 603(c)(1)(C) permit recipients to use
172 §§ 602(a), 603(a), 602(c)(1) and 603(c)(1) of the Act.
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Fiscal Recovery Funds for the provision of government services. This clause provides that the
amount of funds that may be used for this purpose is measured by reference to the reduction in
revenue due to the public health emergency relative to revenues collected in the most recent full
fiscal year, but this reference does not relate to the period during which recipients may use the
funds, which instead refers to prospective uses, consistent with the other eligible uses.
Although as discussed above the eligible uses of payments from the Fiscal Recovery
Funds are all prospective in nature, Treasury considers the beginning of the covered period for
purposes of determining compliance with section 602(c)(2)(A) to be the relevant reference point
for this purpose. The Interim Final Rule thus permits funds to be used to cover costs incurred
beginning on March 3, 2021. This aligns the period for use of Fiscal Recovery Funds with the
period during which these funds may not be used to offset reductions in net tax revenue.
Permitting Fiscal Recovery Funds to be used to cover costs incurred beginning on this date will
also mean that recipients that began incurring costs in the anticipation of enactment of the ARPA
and in advance of the issuance of this rule and receipt of payment from the Fiscal Recovery
Funds would be able to cover them using these payments.173
As set forth in the award terms, the period of performance will run until
December 31, 2026, which will provide recipients a reasonable amount of time to complete
projects funded with payments from the Fiscal Recovery Funds.
173 Given the nature of this program, recipients will not be permitted to use funds to cover pre-award
costs, i.e., those incurred prior to March 3, 2021.
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IV. Recoupment Process
Under the ARPA, failure to comply with the restrictions on use contained in
sections 602(c) and 603(c) of the Act may result in recoupment of funds.174 The Interim Final
Rule implements these provisions by establishing a process for recoupment.
Identification and Notice of Violations. Failure to comply with the restrictions on use
will be identified based on reporting provided by the recipient. As discussed further in
Sections III.B and VIII of this Supplementary Information, Treasury will collect information
regarding eligible uses on a quarterly basis and on the tax offset provision on an annual basis.
Treasury also may consider other information in identifying a violation, such as information
provided by members of the public. If Treasury identifies a violation, it will provide written
notice to the recipient along with an explanation of such amounts.
Request for Reconsideration. Under the Interim Final Rule, a recipient may submit a
request for reconsideration of any amounts identified in the notice provided by Treasury. This
reconsideration process provides a recipient the opportunity to submit additional information it
believes supports its request in light of the notice of recoupment, including, for example,
additional information regarding the recipient’s use of Fiscal Recovery Funds or its tax revenues.
The process also provides the Secretary with an opportunity to consider all information relevant
to whether a violation has occurred, and if so, the appropriate amount for recoupment.
The Interim Final Rule also establishes requirements for the timing of a request for
reconsideration. Specifically, if a recipient wishes to request reconsideration of any amounts
identified in the notice, the recipient must submit a written request for reconsideration to the
174 §§ 602(e) and 603(e) of the Act.
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Secretary within 60 calendar days of receipt of such notice. The request must include an
explanation of why the recipient believes that the finding of a violation or recoupable amount
identified in the notice of recoupment should be reconsidered. To facilitate the Secretary’s
review of a recipient’s request for reconsideration, the request should identify all supporting
reasons for the request. Within 60 calendar days of receipt of the recipient’s request for
reconsideration, the recipient will be notified of the Secretary’s decision to affirm, withdraw, or
modify the notice of recoupment. Such notification will include an explanation of the decision,
including responses to the recipient’s supporting reasons and consideration of additional
information provided.
The process and timeline established by the Interim Final Rule are intended to provide
the recipient with an adequate opportunity to fully present any issues or arguments in response to
the notice of recoupment.175 This process will allow the Secretary to respond to the issues and
considerations raised in the request for reconsideration taking into account the information and
arguments presented by the recipient along with any other relevant information.
Repayment. Finally, the Interim Final Rule provides that any amounts subject to
recoupment must be repaid within 120 calendar days of receipt of any final notice of recoupment
or, if the recipient has not requested reconsideration, within 120 calendar days of the initial
notice provided by the Secretary.
Question 34: Discuss the timeline for requesting reconsideration under the Interim Final
Rule. What, if any, challenges does this timeline present?
175 The Interim Final Rule also provides that Treasury may extend any deadlines.
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V. Payments in Tranches to Local Governments and Certain States
Section 603 of the Act provides that the Secretary will make payments to local
governments in two tranches, with the second tranche being paid twelve months after the first
payment. In addition, section 602(b)(6)(A)(ii) provides that the Secretary may withhold payment
of up to 50 percent of the amount allocated to each State and territory for a period of up to twelve
months from the date on which the State or territory provides its certification to the Secretary.
Any such withholding for a State or territory is required to be based on the unemployment rate in
the State or territory as of the date of the certification.
The Secretary has determined to provide in this Interim Final Rule for withholding of
50 percent of the amount of Fiscal Recovery Funds allocated to all States (and the District of
Columbia) other than those with an unemployment rate that is 2.0 percentage points or more
above its pre-pandemic (i.e., February 2020) level. The Secretary will refer to the latest
available monthly data from the Bureau of Labor Statistics as of the date the certification is
provided. Based on data available at the time of public release of this Interim Final Rule, this
threshold would result in a majority of States being paid in two tranches.
Splitting payments for the majority of States is consistent with the requirement in
section 603 of the Act to make payments from the Coronavirus Local Fiscal Recovery Fund to
local governments in two tranches. 176 Splitting payments to States into two tranches will help
176 With respect to Federal financial assistance more generally, States are subject to the requirements of
the Cash Management Improvement Act (CMIA), under which Federal funds are drawn upon only on an
as needed basis and States are required to remit interest on unused balances to Treasury. Given the
statutory requirement for Treasury to make payments to States within a certain period, these requirements
of the CMIA and Treasury’s implementing regulations at 31 CFR part 205 will not apply to payments
from the Fiscal Recovery Funds. Providing funding in two tranches to the majority of States reflects, to
the maximum extent permitted by section 602 of the Act, the general principles of Federal cash
management and stewardship of federal funding, yet will be much less restrictive than the usual
requirements to which States are subject.
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encourage recipients to adapt, as necessary, to new developments that could arise over the
coming twelve months, including potential changes to the nature of the public health emergency
and its negative economic impacts. While the U.S. economy has been recovering and adding
jobs in aggregate, there is still considerable uncertainty in the economic outlook and the
interaction between the pandemic and the economy.177 For these reasons, Treasury believes it
will be appropriate for a majority of recipients to adapt their plans as the recovery evolves. For
example, a faster-than-expected economic recovery in 2021 could lead a recipient to dedicate
more Fiscal Recovery Funds to longer-term investments starting in 2022. In contrast, a slower-
than-expected economic recovery in 2021 could lead a recipient to use additional funds for near-
term stimulus in 2022.
At the same time, the statute contemplates the possibility that elevated unemployment in
certain States could justify a single payment. Elevated unemployment is indicative of a greater
need to assist unemployed workers and stimulate a faster economic recovery. For this reason,
the Interim Final Rule provides that States and territories with an increase in their unemployment
rate over a specified threshold may receive a single payment, with the expectation that a single
tranche will better enable these States and territories to take additional immediate action to aid
the unemployed and strengthen their economies.
Following the initial pandemic-related spike in unemployment in 2020, States’
unemployment rates have been trending back towards pre-pandemic levels. However, some
States’ labor markets are healing more slowly than others. Moreover, States varied widely in
177 The potential course of the virus, and its impact on the economy, has contributed to a heightened
degree of uncertainty relative to prior periods. See, e.g., Dave Altig et al., Economic uncertainty before
and during the COVID-19 pandemic, J. of Public Econ. (Nov. 2020), available at
https://www.sciencedirect.com/science/article/abs/pii/S0047272720301389
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their pre-pandemic levels of unemployment, and some States remain substantially further from
their pre-pandemic starting point. Consequently, Treasury is delineating States with significant
remaining elevation in the unemployment rate, based on the net difference to pre-pandemic
levels.
Treasury has established that significant remaining elevation in the unemployment rate is
a net change in the unemployment rate of 2.0 percentage points or more relative to pre-pandemic
levels. In the four previous recessions going back to the early 1980s, the national unemployment
rate rose by 3.6, 2.3, 2.0, and 5.0 percentage points, as measured from the start of the recession to
the eventual peak during or immediately following the recession.178 Each of these increases can
therefore represent a recession’s impact on unemployment. To identify States with significant
remaining elevation in unemployment, Treasury took the lowest of these four increases,
2.0 percentage points, to indicate states where, despite improvement in the unemployment rate,
current labor market conditions are consistent still with a historical benchmark for a recession.
No U.S. territory will be subject to withholding of its payment from the Fiscal Recovery
Funds. For Puerto Rico, the Secretary has determined that the current level of the unemployment
rate (8.8 percent, as of March 2021 179) is sufficiently high such that Treasury should not
withhold any portion of its payment from the Fiscal Recovery Funds regardless of its change in
178 Includes the period during and immediately following recessions, as defined by the National Bureau of
Economic Research. National Bureau of Economic Research, US Business Cycle Expansions and
Contractions, https://www.nber.org/research/data/us-business-cycle-expansions-and-contractions (last
visited Apr. 27, 20201). Based on data from U.S. Bureau of Labor Statistics, Unemployment Rate
[UNRATE], retrieved from FRED, Federal Reserve Bank of St. Louis,
https://fred.stlouisfed.org/series/UNRATE (last visited Apr. 27, 2021).
179 U.S. Bureau of Labor Statistics, Economic News Release – Table 1. Civilian labor force and
unemployment by state and selected area, seasonally adjusted,
https://www.bls.gov/news.release/laus.t01.htm (last visited Apr. 30, 2021).
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unemployment rate relative to its pre-pandemic level. For U.S. territories that are not included in
the Bureau of Labor Statistics’ monthly unemployment rate data, the Secretary will not exercise
the authority to withhold amounts from the Fiscal Recovery Funds.
VI. Transfer
The statute authorizes State, territorial, and Tribal governments; counties; metropolitan
cities; and nonentitlement units of local government (counties, metropolitan cities, and
nonentitlement units of local government are collectively referred to as “local governments”) to
transfer amounts paid from the Fiscal Recovery Funds to a number of specified entities. By
permitting these transfers, Congress recognized the importance of providing flexibility to
governments seeking to achieve the greatest impact with their funds, including by working with
other levels or units of government or private entities to assist recipient governments in carrying
out their programs. This includes special-purpose districts that perform specific functions in the
community, such as fire, water, sewer, or mosquito abatement districts.
Specifically, under section 602(c)(3), a State, territory, or Tribal government may transfer
funds to a “private nonprofit organization . . . a Tribal organization . . . a public benefit
corporation involved in the transportation of passengers or cargo, or a special-purpose unit of
State or local government.”180 Similarly, section 603(c)(3) authorizes a local government to
transfer funds to the same entities (other than Tribal organizations).
The Interim Final Rule clarifies that the lists of transferees in Sections 602(c)(3) and
603(c)(3) are not exclusive. The Interim Final Rule permits State, territorial, and Tribal
governments to transfer Fiscal Recovery Funds to other constituent units of government or
180 § 602(c)(3) of the Act.
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private entities beyond those specified in the statute. Similarly, local governments are authorized
to transfer Fiscal Recovery Funds to other constituent units of government (e.g., a county is able
to transfer Fiscal Recovery Funds to a city, town, or school district within it) or to private
entities. This approach is intended to help provide funding to local governments with needs that
may exceed the allocation provided under the statutory formula.
State, local, territorial, and Tribal governments that receive a Federal award directly from
a Federal awarding agency, such as Treasury, are “recipients.” A transferee receiving a transfer
from a recipient under sections 602(c)(3) and 603(c)(3) will be a subrecipient. Subrecipients are
entities that receive a subaward from a recipient to carry out a program or project on behalf of
the recipient with the recipient’s Federal award funding. The recipient remains responsible for
monitoring and overseeing the subrecipient’s use of Fiscal Recovery Funds and other activities
related to the award to ensure that the subrecipient complies with the statutory and regulatory
requirements and the terms and conditions of the award. Recipients also remain responsible for
reporting to Treasury on their subrecipients’ use of payments from the Fiscal Recovery Funds for
the duration of the award.
Transfers under sections 602(c)(3) and 603(c)(3) must qualify as an eligible use of Fiscal
Recovery Funds by the transferor. Once Fiscal Recovery Funds are received, the transferee must
abide by the restrictions on use applicable to the transferor under the ARPA and other applicable
law and program guidance. For example, if a county transferred Fiscal Recovery Funds to a
town within its borders to respond to the COVID-19 public health emergency, the town would be
bound by the eligible use requirements applicable to the county in carrying out the county’s goal.
This also means that county A may not transfer Fiscal Recovery Funds to county B for use in
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county B because such a transfer would not, from the perspective of the transferor (county A), be
an eligible use in county A.
Section 603(c)(4) separately provides for transfers by a local government to its State or
territory. A transfer under section 603(c)(4) will not make the State a subrecipient of the local
government, and such Fiscal Recovery Funds may be used by the State for any purpose
permitted under section 602(c). A transfer under section 603(c)(4) will result in a cancellation or
termination of the award on the part of the transferor local government and a modification of the
award to the transferee State or territory. The transferor must provide notice of the transfer to
Treasury in a format specified by Treasury. If the local government does not provide such
notice, it will remain legally obligated to Treasury under the award and remain responsible for
ensuring that the awarded Fiscal Recovery Funds are being used in accordance with the statute
and program guidance and for reporting on such uses to Treasury. A State that receives a
transfer from a local government under section 603(c)(4) will be bound by all of the use
restrictions set forth in section 602(c) with respect to the use of those Fiscal Recovery Funds,
including the prohibitions on use of such Fiscal Recovery Funds to offset certain reductions in
taxes or to make deposits into pension funds.
Question 35: What are the advantages and disadvantages of treating the list of
transferees in sections 602(c)(3) and 603(c)(3) as nonexclusive, allowing States and localities to
transfer funds to entities outside of the list?
Question 36: Are there alternative ways of defining “special-purpose unit of State or
local government” and “public benefit corporation” that would better further the aims of the
Funds?
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VII. Nonentitlement Units of Government
The Fiscal Recovery Funds provides for $19.53 billion in payments to be made to States
and territories which will distribute the funds to nonentitlement units of local government
(NEUs); local governments which generally have populations below 50,000. These local
governments have not yet received direct fiscal relief from the Federal government during the
COVID-19 public health emergency, making Fiscal Recovery Funds payments an important
source of support for their public health and economic responses. Section 603 requires Treasury
to allocate and pay Fiscal Recovery Funds to the States and territories and requires the States and
territories to distribute Fiscal Recovery Funds to NEUs based on population within 30 days of
receipt unless an extension is granted by the Secretary. The Interim Final Rule clarifies certain
aspects regarding the distribution of Fiscal Recovery by States and territories to NEUs, as well as
requirements around timely payments from the Fiscal Recovery Funds.
The ARPA requires that States and territories allocate funding to NEUs in an amount that
bears the same proportion as the population of the NEU bears to the total population of all NEUs
in the State or territory, subject to a cap (described below). Because the statute requires States
and territories to make distributions based on population, States and territories may not place
additional conditions or requirements on distributions to NEUs, beyond those required by the
ARPA and Treasury’s implementing regulations and guidance. For example, a State may not
impose stricter limitations than permitted by statute or Treasury regulations or guidance on an
NEU’s use of Fiscal Recovery Funds based on the NEU’s proposed spending plan or other
policies. States and territories are also not permitted to offset any debt owed by the NEU against
the NEU’s distribution. Further, States and territories may not provide funding on a
reimbursement basis—e.g., requiring NEUs to pay for project costs up front before being
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reimbursed with Fiscal Recovery Funds payments—because this funding model would not
comport with the statutory requirement that States and territories make distributions to NEUs
within the statutory timeframe.
Similarly, States and territories distributing Fiscal Recovery Funds payments to NEUs are
responsible for complying with the Fiscal Recovery Funds statutory requirement that
distributions to NEUs not exceed 75 percent of the NEU’s most recent budget. The most recent
budget is defined as the NEU’s most recent annual total operating budget, including its general
fund and other funds, as of January 27, 2020. Amounts in excess of such cap and therefore not
distributed to the NEU must be returned to Treasury by the State or territory. States and
territories may rely for this determination on a certified top-line budget total from the NEU.
Under the Interim Final Rule, the total allocation and distribution to an NEU, including
the sum of both the first and second tranches of funding, cannot exceed the 75 percent cap.
States and territories must permit NEUs without formal budgets as of January 27, 2020 to self-
certify their most recent annual expenditures as of January 27, 2020 for the purpose of
calculating the cap. This approach will provide an administrable means to implement the cap for
small local governments that do not adopt a formal budget.
Section 603(b)(3) of the Social Security Act provides for Treasury to make payments to
counties but provides that, in the case of an amount to be paid to a county that is not a unit of
general local government, the amount shall instead be paid to the State in which such county is
located, and such State shall distribute such amount to each unit of general local government
within such county in an amount that bears the same proportion to the amount to be paid to such
county as the population of such units of general local government bears to the total population
of such county. As with NEUs, States may not place additional conditions or requirements on
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distributions to such units of general local government, beyond those required by the ARPA and
Treasury’s implementing regulations and guidance.
In the case of consolidated governments, section 603(b)(4) allows consolidated
governments (e.g., a city-county consolidated government) to receive payments under each
allocation based on the respective formulas. In the case of a consolidated government, Treasury
interprets the budget cap to apply to the consolidated government’s NEU allocation under
section 603(b)(2) but not to the consolidated government’s county allocation under
section 603(b)(3).
If necessary, States and territories may use the Fiscal Recovery Funds under
section 602(c)(1)(A) to fund expenses related to administering payments to NEUs and units of
general local government, as disbursing these funds itself is a response to the public health
emergency and its negative economic impacts. If a State or territory requires more time to
disburse Fiscal Recovery Funds to NEUs than the allotted 30 days, Treasury will grant
extensions of not more than 30 days for States and territories that submit a certification in writing
in accordance with section 603(b)(2)(C)(ii)(I). Additional extensions may be granted at the
discretion of the Secretary.
Question 37: What are alternative ways for States and territories to enforce the
75 percent cap while reducing the administrative burden on them?
Question 38: What criteria should Treasury consider in assessing requests for
extensions for further time to distribute NEU payments?
VIII. Reporting
States (defined to include the District of Columbia), territories, metropolitan cities,
counties, and Tribal governments will be required to submit one interim report and thereafter
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quarterly Project and Expenditure reports through the end of the award period on
December 31, 2026. The interim report will include a recipient’s expenditures by category at the
summary level from the date of award to July 31, 2021 and, for States and territories,
information related to distributions to nonentitlement units. Recipients must submit their interim
report to Treasury by August 31, 2021. Nonentitlement units of local government are not
required to submit an interim report.
The quarterly Project and Expenditure reports will include financial data, information on
contracts and subawards over $50,000, types of projects funded, and other information regarding
a recipient’s utilization of the award funds. The reports will include the same general data (e.g.,
on obligations, expenditures, contracts, grants, and sub-awards) as those submitted by recipients
of the CRF, with some modifications. Modifications will include updates to the expenditure
categories and the addition of data elements related to specific eligible uses, including some of
the reporting elements described in sections above. The initial quarterly Project and Expenditure
report will cover two calendar quarters from the date of award to September 30, 2021, and must
be submitted to Treasury by October 31, 2021. The subsequent quarterly reports will cover one
calendar quarter and must be submitted to Treasury within 30 days after the end of each calendar
quarter.
Nonentitlement units of local government will be required to submit annual Project and
Expenditure reports until the end of the award period on December 31, 2026. The initial annual
Project and Expenditure report for nonentitlement units of local government will cover activity
from the date of award to September 30, 2021 and must be submitted to Treasury by
October 31, 2021. The subsequent annual reports must be submitted to Treasury by October 31
each year.
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States, territories, metropolitan cities, and counties with a population that exceeds
250,000 residents will also be required to submit an annual Recovery Plan Performance report to
Treasury. The Recovery Plan Performance report will provide the public and Treasury
information on the projects that recipients are undertaking with program funding and how they
are planning to ensure project outcomes are achieved in an effective, efficient, and equitable
manner. Each jurisdiction will have some flexibility in terms of the form and content of the
Recovery Plan Performance report, as long as it includes the minimum information required by
Treasury. The Recovery Plan Performance report will include key performance indicators
identified by the recipient and some mandatory indicators identified by Treasury, as well as
programmatic data in specific eligible use categories and the specific reporting requirements
described in the sections above. The initial Recovery Plan Performance report will cover the
period from the date of award to July 31, 2021 and must be submitted to Treasury by
August 31, 2021. Thereafter, Recovery Plan Performance reports will cover a 12-month period,
and recipients will be required to submit the report to Treasury within 30 days after the end of
the 12-month period. The second Recovery Plan Performance report will cover the period from
July 1, 2021 to June 30, 2022, and must be submitted to Treasury by July 31, 2022. Each annual
Recovery Plan Performance report must be posted on the public-facing website of the recipient.
Local governments with fewer than 250,000 residents, Tribal governments, and nonentitlement
units of local government are not required to develop a Recovery Plan Performance report.
Treasury will provide additional guidance and instructions on the reporting requirements
outlined above for the Fiscal Recovery Funds at a later date.
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IX. Comments and Effective Date
This Interim Final Rule is being issued without advance notice and public comment to
allow for immediate implementation of this program. As discussed below, the requirements of
advance notice and public comment do not apply “to the extent that there is involved . . . a matter
relating to agency . . . grants.”181 The Interim Final Rule implements statutory conditions on the
eligible uses of the Fiscal Recovery Funds grants, and addresses the payment of those funds, the
reporting on uses of funds, and potential consequences of ineligible uses. In addition and as
discussed below, the Administrative Procedure Act also provides an exception to ordinary
notice-and-comment procedures “when the agency for good cause finds (and incorporates the
finding and a brief statement of reasons therefor in the rules issued) that notice and public
procedure thereon are impracticable, unnecessary, or contrary to the public interest.”182 This
good cause justification also supports waiver of the 60-day delayed effective date for major rules
under the Congressional Review Act at 5 U.S.C. 808(2). Although this Interim Final Rule is
effective immediately, comments are solicited from interested members of the public and from
recipient governments on all aspects of the Interim Final Rule.
These comments must be submitted on or before [INSERT DATE 60 DAYS AFTER DATE
OF PUBLICATION IN THE FEDERAL REGISTER].
181 5 U.S.C. 553(a)(2).
182 5 U.S.C. 553(b)(3)(B); see also 5 U.S.C. 553(d)(3) (creating an exception to the requirement of a 30-
day delay before the effective date of a rule “for good cause found and published with the rule”).
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X. Regulatory Analyses
Executive Orders 12866 and 13563
This Interim Final Rule is economically significant for the purposes of Executive
Orders 12866 and 13563. Treasury, however, is proceeding under the emergency provision at
Executive Order 12866 section 6(a)(3)(D) based on the need to act expeditiously to mitigate the
current economic conditions arising from the COVID-19 public health emergency. The rule has
been reviewed by the Office of Management and Budget (OMB) in accordance with Executive
Order 12866. This rule is necessary to implement the ARPA in order to provide economic relief
to State, local, and Tribal governments adversely impacted by the COVID-19 public health
emergency.
Under Executive Order 12866, OMB must determine whether this regulatory action is
“significant” and, therefore, subject to the requirements of the Executive Order and subject to
review by OMB. Section 3(f) of Executive Order 12866 defines a significant regulatory action
as an action likely to result in a rule that may:
(1) Have an annual effect on the economy of $100 million or more, or adversely affect a
sector of the economy; productivity; competition; jobs; the environment; public
health or safety; or State, local, or Tribal governments or communities in a material
way (also referred to as “economically significant” regulations);
(2) Create a serious inconsistency or otherwise interfere with an action taken or planned
by another agency;
(3) Materially alter the budgetary impacts of entitlements, grants, user fees, or loan
programs or the rights and obligations of recipients thereof; or
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(4) Raise novel legal or policy issues arising out of legal mandates, the President’s
priorities, or the principles stated in the Executive Order.
This regulatory action is an economically significant regulatory action subject to review by OMB
under section 3(f) of Executive Order 12866. Treasury has also reviewed these regulations under
Executive Order 13563, which supplements and explicitly reaffirms the principles, structures,
and definitions governing regulatory review established in Executive Order 12866. To the extent
permitted by law, section 1(b) of Executive Order 13563 requires that an agency:
(1) Propose or adopt regulations only upon a reasoned determination that their benefits
justify their costs (recognizing that some benefits and costs are difficult to quantify);
(2) Tailor its regulations to impose the least burden on society, consistent with obtaining
regulatory objectives taking into account, among other things, and to the extent
practicable, the costs of cumulative regulations;
(3) Select, in choosing among alternative regulatory approaches, those approaches that
maximize net benefits (including potential economic, environmental, public health
and safety, and other advantages; distributive impacts; and equity);
(4) To the extent feasible, specify performance objectives, rather than the behavior or
manner of compliance a regulated entity must adopt; and
(5) Identify and assess available alternatives to direct regulation, including providing
economic incentives—such as user fees or marketable permits—to encourage the
desired behavior, or providing information that enables the public to make choices.
Executive Order 13563 also requires an agency “to use the best available techniques to
quantify anticipated present and future benefits and costs as accurately as possible.” OMB’s
Office of Information and Regulatory Affairs (OIRA) has emphasized that these techniques may
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include “identifying changing future compliance costs that might result from technological
innovation or anticipated behavioral changes.”
Treasury has assessed the potential costs and benefits, both quantitative and qualitative,
of this regulatory action, and is issuing this Interim Final Rule only on a reasoned determination
that the benefits exceed the costs. In choosing among alternative regulatory approaches,
Treasury selected those approaches that would maximize net benefits. Based on the analysis that
follows and the reasons stated elsewhere in this document, Treasury believes that this Interim
Final Rule is consistent with the principles set forth in Executive Order 13563.
Treasury also has determined that this regulatory action does not unduly interfere with States,
territories, Tribal governments, and localities in the exercise of their governmental functions.
This Regulatory Impact Analysis discusses the need for regulatory action, the potential
benefits, and the potential costs.
Need for Regulatory Action. This Interim Final Rule implements the $350 billion Fiscal
Recovery Funds of the ARPA, which Congress passed to help States, territories, Tribal
governments, and localities respond to the ongoing COVID-19 public health emergency and its
economic impacts. As the agency charged with execution of these programs, Treasury has
concluded that this Interim Final Rule is needed to ensure that recipients of Fiscal Recovery
Funds fully understand the requirements and parameters of the program as set forth in the statute
and deploy funds in a manner that best reflects Congress’ mandate for targeted fiscal relief.
This Interim Final Rule is primarily a transfer rule: it transfers $350 billion in aid from the
Federal government to states, territories, Tribal governments, and localities, generating a
significant macroeconomic effect on the U.S. economy. In making this transfer, Treasury has
sought to implement the program in ways that maximize its potential benefits while minimizing
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its costs. It has done so by aiming to target relief in key areas according to the congressional
mandate; offering clarity to States, territories, Tribal governments, and localities while
maintaining their flexibility to respond to local needs; and limiting administrative burdens.
Analysis of Benefits. Relative to a pre-statutory baseline, the Fiscal Recovery Funds
provide a combined $350 billion to State, local, and Tribal governments for fiscal relief and
support for costs incurred responding to the COVID-19 pandemic. Treasury believes that this
transfer will generate substantial additional economic activity, although given the flexibility
accorded to recipients in the use of funds, it is not possible to precisely estimate the extent to
which this will occur and the timing with which it will occur. Economic research has
demonstrated that state fiscal relief is an efficient and effective way to mitigate declines in jobs
and output during an economic downturn.183 Absent such fiscal relief, fiscal austerity among
State, local, and Tribal governments could exert a prolonged drag on the overall economic
recovery, as occurred following the 2007-09 recession.184
This Interim Final Rule provides benefits across several areas by implementing the four
eligible funding uses, as defined in statute: strengthening the response to the COVID-19 public
health emergency and its economic impacts; easing fiscal pressure on State, local, and Tribal
governments that might otherwise lead to harmful cutbacks in employment or government
183 Gabriel Chodorow-Reich et al., Does State Fiscal Relief during Recessions Increase Employment?
Evidence from the American Recovery and Reinvestment Act, American Econ. J.: Econ. Policy, 4:3 118-
45 (Aug. 2012), available at https://www.aeaweb.org/articles?id=10.1257/pol.4.3.118
184 See, e.g., Fitzpatrick, Haughwout & Setren, Fiscal Drag from the State and Local Sector?, Liberty
Street Economics Blog, Federal Reserve Bank of New York (June 27, 2012),
https://www.libertystreeteconomics.newyorkfed.org/2012/06/fiscal-drag-from-the-state-and-local-
sector.html; Jiri Jonas, Great Recession and Fiscal Squeeze at U.S. Subnational Government Level, IMF
Working Paper 12/184, (July 2012), available at
https://www.imf.org/external/pubs/ft/wp/2012/wp12184.pdf; Gordon, supra note 9.
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services; providing premium pay to essential workers; and making necessary investments in
certain types of infrastructure. In implementing the ARPA, Treasury also sought to support
disadvantaged communities that have been disproportionately impacted by the pandemic. The
Fiscal Recovery Funds as implemented by the Interim Final Rule can be expected to channel
resources toward these uses in order to achieve substantial near-term economic and public health
benefits, as well as longer-term benefits arising from the allowable investments in water, sewer,
and broadband infrastructure and aid to families.
These benefits are achieved in the Interim Final Rule through a broadly flexible approach
that sets clear guidelines on eligible uses of Fiscal Recovery Funds and provides State, local, and
Tribal government officials discretion within those eligible uses to direct Fiscal Recovery Funds
to areas of greatest need within their jurisdiction. While preserving recipients’ overall flexibility,
the Interim Final Rule includes several provisions that implement statutory requirements and will
help support use of Fiscal Recovery Funds to achieve the intended benefits. The remainder of
this section clarifies how Treasury’s approach to key provisions in the Interim Final Rule will
contribute to greater realization of benefits from the program.
• Revenue Loss: Recipients will compute the extent of reduction in revenue by comparing
actual revenue to a counterfactual trend representing what could have plausibly been
expected to occur in the absence of the pandemic. The counterfactual trend begins with
the last full fiscal year prior to the public health emergency (as required by statute) and
projects forward with an annualized growth adjustment. Treasury’s decision to
incorporate a growth adjustment into the calculation of revenue loss ensures that the
formula more fully captures revenue shortfalls relative to recipients’ pre-pandemic
expectations. Moreover, recipients will have the opportunity to re-calculate revenue loss
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at several points throughout the program, recognizing that some recipients may
experience revenue effects with a lag. This option to re-calculate revenue loss on an
ongoing basis should result in more support for recipients to avoid harmful cutbacks in
future years. In calculating revenue loss, recipients will look at general revenue in the
aggregate, rather than on a source-by-source basis. Given that recipients may have
experienced offsetting changes in revenues across sources, Treasury’s approach provides
a more accurate representation of the effect of the pandemic on overall revenues.
• Premium Pay: Per the statute, recipients have broad latitude to designate critical
infrastructure sectors and make grants to third-party employers for the purpose of
providing premium pay or otherwise respond to essential workers. While the Interim
Final Rule generally preserves the flexibility in the statute, it does add a requirement that
recipients give written justification in the case that premium pay would increase a
worker’s annual pay above a certain threshold. To set this threshold, Treasury analyzed
data from the Bureau of Labor Statistics to determine a level that would not require
further justification for premium pay to the vast majority of essential workers, while
requiring higher scrutiny for provision of premium pay to higher-earners who, even
without premium pay, would likely have greater personal financial resources to cope with
the effects of the pandemic. Treasury believes the threshold in the Interim Final Rule
strikes the appropriate balance between preserving flexibility and helping encourage use
of these resources to help those in greatest need. The Interim Final Rule also requires
that eligible workers have regular in-person interactions or regular physical handling of
items that were also handled by others. This requirement will also help encourage use of
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financial resources for those who have endured the heightened risk of performing
essential work.
• Withholding of Payments to Recipients: Treasury believes that for the vast majority of
recipient entities, it will be appropriate to receive funds in two separate payments. As
discussed above, withholding of payments ensures that recipients can adapt spending
plans to evolving economic conditions and that at least some of the economic benefits
will be realized in 2022 or later. However, consistent with authorities granted to
Treasury in the statute, Treasury recognizes that a subset of States with significant
remaining elevation in the unemployment rate could face heightened additional near-term
needs to aid unemployed workers and stimulate the recovery. Therefore, for a subset of
State governments, Treasury will not withhold any funds from the first payment.
Treasury believes that this approach strikes the appropriate balance between the general
reasons to provide funds in two payments and the heightened additional near-term needs
in specific States. As discussed above, Treasury set a threshold based on historical
analysis of unemployment rates in recessions.
• Hiring Public Sector Employees: The Interim Final Rule states explicitly that recipients
may use funds to restore their workforces up to pre-pandemic levels. Treasury believes
that this statement is beneficial because it eliminates any uncertainty that could cause
delays or otherwise negatively impact restoring public sector workforces (which, at time
of publication, remain significantly below pre-pandemic levels).
Finally, the Interim Final Rule aims to promote and streamline the provision of assistance
to individuals and communities in greatest need, particularly communities that have been
historically disadvantaged and have experienced disproportionate impacts of the COVID-19
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crisis. Targeting relief is in line with Executive Order 13985 On Advancing Racial Equity and
Support for Underserved Communities Through the Federal Government, which laid out an
Administration-wide priority to support “equity for all, including people of color and others who
have been historically underserved, marginalized, and adversely affected by persistent poverty
and inequality.”185 To this end, the Interim Final Rule enumerates a list of services that may be
provided using Fiscal Recovery Funds in low-income areas to address the disproportionate
impacts of the pandemic in these communities; establishes the characteristics of essential
workers eligible for premium pay and encouragement to serve workers based on financial need;
provides that recipients may use Fiscal Recovery Funds to restore (to pre-pandemic levels) state
and local workforces, where women and people of color are disproportionately represented;186
and targets investments in broadband infrastructure to unserved and underserved areas.
Collectively, these provisions will promote use of resources to facilitate the provision of
assistance to individuals and communities with the greatest need.
Analysis of Costs. This regulatory action will generate administrative costs relative to a
pre-statutory baseline. This includes, chiefly, costs required to administer Fiscal Recovery
Funds, oversee subrecipients and beneficiaries, and file periodic reports with Treasury. It also
requires States to allocate Fiscal Recovery Funds to nonentitlement units, which are smaller units
of local government that are statutorily required to receive their funds through States.
185 Executive Order on Advancing Racial Equity and Support for Underserved Communities through the
Federal Government (Jan. 20, 2021), https://www.whitehouse.gov/briefing-room/presidential-
actions/2021/01/20/executive-order-advancing-racial-equity-and-support-for-underserved-communities-
through-the-federal-government/ (last visited May 9, 2021).
186 David Cooper, Mary Gable & Algernon Austin, Economic Policy Institute Briefing Paper, The Public-
Sector Jobs Crisis: Women and African Americans hit hardest by job losses in state and local
governments, https://www.epi.org/publication/bp339-public-sector-jobs-crisis (last visited May 9, 2021).
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Treasury expects that the administrative burden associated with this program will be
moderate for a grant program of its size. Treasury expects that most recipients receive direct or
indirect funding from Federal government programs and that many have familiarity with how to
administer and report on Federal funds or grant funding provided by other entities. In particular,
States, territories, and large localities will have received funds from the CRF and Treasury
expects them to rely heavily on established processes developed last year or through prior grant
funding, mitigating burden on these governments.
Treasury expects to provide technical assistance to defray the costs of administration of
Fiscal Recovery Funds to further mitigate burden. In making implementation choices, Treasury
has hosted numerous consultations with a diverse range of direct recipients—States, small cities,
counties, and Tribal governments —along with various communities across the United States,
including those that are underserved. Treasury lacks data to estimate the precise extent to which
this Interim Final Rule generates administrative burden for State, local, and Tribal governments,
but seeks comment to better estimate and account for these costs, as well as on ways to lessen
administrative burdens.
Executive Order 13132
Executive Order 13132 (entitled Federalism) prohibits an agency from publishing any rule that
has federalism implications if the rule either imposes substantial, direct compliance costs on
State, local, and Tribal governments, and is not required by statute, or preempts state law, unless
the agency meets the consultation and funding requirements of section 6 of the Executive Order.
This Interim Final Rule does not have federalism implications within the meaning of the
Executive Order and does not impose substantial, direct compliance costs on State, local, and
Tribal governments or preempt state law within the meaning of the Executive Order. The
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compliance costs are imposed on State, local, and Tribal governments by sections 602 and 603 of
the Social Security Act, as enacted by the ARPA. Notwithstanding the above, Treasury has
engaged in efforts to consult and work cooperatively with affected State, local, and Tribal
government officials and associations in the process of developing the Interim Final Rule.
Pursuant to the requirements set forth in section 8(a) of Executive Order 13132, Treasury
certifies that it has complied with the requirements of Executive Order 13132.
Administrative Procedure Act
The Administrative Procedure Act (APA), 5 U.S.C. 551 et seq., generally requires public
notice and an opportunity for comment before a rule becomes effective. However, the APA
provides that the requirements of 5 U.S.C. 553 do not apply “to the extent that there is involved .
. . a matter relating to agency . . . grants.” The Interim Final Rule implements statutory
conditions on the eligible uses of the Fiscal Recovery Funds grants, and addresses the payment
of those funds, the reporting on uses of funds, and potential consequences of ineligible uses. The
rule is thus “both clearly and directly related to a federal grant program.” National Wildlife
Federation v. Snow, 561 F.2d 227, 232 (D.C. Cir. 1976). The rule sets forth the “process
necessary to maintain state . . . eligibility for federal funds,” id., as well as the “method[s] by
which states can . . . qualify for federal aid,” and other “integral part[s] of the grant program,”
Center for Auto Safety v. Tiemann, 414 F. Supp. 215, 222 (D.D.C. 1976). As a result, the
requirements of 5 U.S.C. 553 do not apply.
The APA also provides an exception to ordinary notice-and-comment procedures “when
the agency for good cause finds (and incorporates the finding and a brief statement of reasons
therefor in the rules issued) that notice and public procedure thereon are impracticable,
unnecessary, or contrary to the public interest.” 5 U.S.C. 553(b)(3)(B); see also 5 U.S.C.
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553(d)(3) (creating an exception to the requirement of a 30-day delay before the effective date of
a rule “for good cause found and published with the rule”). Assuming 5 U.S.C. 553 applied,
Treasury would still have good cause under sections 553(b)(3)(B) and 553(d)(3) for not
undertaking section 553’s requirements. The ARPA is a law responding to a historic economic
and public health emergency; it is “extraordinary” legislation about which “both Congress and
the President articulated a profound sense of ‘urgency.’” Petry v. Block, 737 F.2d 1193, 1200
(D.C. Cir. 1984). Indeed, several provisions implemented by this Interim Final Rule (sections
602(c)(1)(A) and 603(c)(1)(A)) explicitly provide funds to “respond to the public health
emergency,” and the urgency is further exemplified by Congress’s command (in sections
602(b)(6)(B) and 603(b)(7)(A)) that, “[t]o the extent practicable,” funds must be provided to
Tribes and cities “not later than 60 days after the date of enactment.” See Philadelphia Citizens
in Action v. Schweiker, 669 F.2d 877, 884 (3d Cir. 1982) (finding good cause under
circumstances, including statutory time limits, where APA procedures would have been
“virtually impossible”). Finally, there is an urgent need for States to undertake the planning
necessary for sound fiscal policymaking, which requires an understanding of how funds provided
under the ARPA will augment and interact with existing budgetary resources and tax policies.
Treasury understands that many states require immediate rules on which they can rely, especially
in light of the fact that the ARPA “covered period” began on March 3, 2021. The statutory
urgency and practical necessity are good cause to forego the ordinary requirements of notice-
and-comment rulemaking.
Congressional Review Act
The Administrator of OIRA has determined that this is a major rule for purposes of Subtitle E of
the Small Business Regulatory Enforcement and Fairness Act of 1996 (also known as the
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Congressional Review Act or CRA) (5 U.S.C. 804(2) et seq.). Under the CRA, a major rule
takes effect 60 days after the rule is published in the Federal Register. 5 U.S.C. 801(a)(3).
Notwithstanding this requirement, the CRA allows agencies to dispense with the requirements of
section 801 when the agency for good cause finds that such procedure would be impracticable,
unnecessary, or contrary to the public interest and the rule shall take effect at such time as the
agency promulgating the rule determines. 5 U.S.C. 808(2). Pursuant to section 808(2), for the
reasons discussed above, Treasury for good cause finds that a 60-day delay to provide public
notice is impracticable and contrary to the public interest.
Paperwork Reduction Act
The information collections associated with State, territory, local, and Tribal government
applications materials necessary to receive Fiscal Recovery Funds (e.g., payment information
collection and acceptance of award terms) have been reviewed and approved by OMB pursuant
to the Paperwork Reduction Act (44 U.S.C. Chapter 35) (PRA) emergency processing
procedures and assigned control number 1505-0271. The information collections related to
ongoing reporting requirements, as discussed in this Interim Final Rule, will be submitted to
OMB for emergency processing in the near future. Under the PRA, an agency may not conduct
or sponsor and a respondent is not required to respond to, an information collection unless it
displays a valid OMB control number.
Estimates of hourly burden under this program are set forth in the table below. Burden
estimates below are preliminary.
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Reporting
#
Respondents
(Estimated)
# Responses
Per
Respondent
Total
Responses
Hours
per
response
Total
Burden
in Hours
Cost to
Respondent
($48.80 per
hour*)
Recipient
Payment
Form
5,050 1 5,050 .25 (15
minutes) 1,262.5 $61,610
Acceptance
of Award
Terms
5,050 1 5,050 .25 (15
minutes) 1,262.5 $61,610
Title VI
Assurances 5,050 1 5,050 .50 (30
minutes) 2,525 $123,220
Quarterly
Project and
Expenditure
Report
5,050 4 per year
after first year 20,200 25 505,000 $24,644,000
Annual
Project and
Expenditure
Report from
NEUs
TBD 1 per year
20,000-
40,000
(Estimate
only)
15 300,000 –
600,000
$14,640,000
-
$29,280,000
Annual
Recovery
Plan
Performance
report
418 1 per year 418 100 41,800 $2,039,840
Total 5,050 – TBD N/A 55,768 -
75,768 141 851,850 -
1,151,850
$41,570,280
-
$56,210,280
* Bureau of Labor Statistics, U.S. Department of Labor, Occupational Outlook Handbook, Accountants
and Auditors, on the Internet at https://www.bls.gov/ooh/business-and-financial/accountants-and-
auditors.htm (visited March 28, 2020). Base wage of $33.89/hour increased by 44 percent to account for
fully loaded employer cost of employee compensation (benefits, etc.) for a fully loaded wage rate of
$48.80.
Periodic reporting is required by section 602(c) of Section VI of the Social Security Act
and under the Interim Final Rule.
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As discussed in Section VIII of this Supplementary Information, recipients of Fiscal
Recovery Funds will be required to submit one interim report and thereafter quarterly Project and
Expenditure reports until the end of the award period. Recipients must submit interim reports to
Treasury by August 31, 2021. The quarterly Project and Expenditure reports will include
financial data, information on contracts and subawards over $50,000, types of projects funded,
and other information regarding a recipient’s utilization of the award funds.
Nonentitlement unit recipients will be required to submit annual Project and Expenditure
reports until the end of the award period. The initial annual Project and Expenditure report for
Nonentitlement unit recipients must be submitted to Treasury by October 31, 2021. The
subsequent annual reports must be submitted to Treasury by October 31 each year.
States, territories, metropolitan cities, and counties with a population that exceeds 250,000
residents will also be required to submit an annual Recovery Plan Performance report to
Treasury. The Recovery Plan Performance report will include descriptions of the projects
funded and information on the performance indicators and objectives of the award. Each annual
Recovery Plan Performance report must be posted on the public-facing website of the recipient.
Treasury will provide additional guidance and instructions on the all the reporting requirements
outlined above for the Fiscal Recovery Funds program at a later date.
These and related periodic reporting requirements are under consideration and will be
submitted to OMB for approval under the PRA emergency provisions in the near future.
Treasury invites comments on all aspects of the reporting and recordkeeping requirements
including: (a) Whether the collection of information is necessary for the proper performance of
the functions of the agency, including whether the information has practical utility; (b) the
accuracy of the estimate of the burden of the collection of information; (c) ways to enhance the
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quality, utility, and clarity of the information to be collected; (d) ways to minimize the burden of
the collection of information; and (e) estimates of capital or start-up costs and costs of operation,
maintenance, and purchase of services to provide information. Comments should be sent by the
comment deadline to the www.regulations.gov docket with a copy to the Office of Information
and Regulatory Affairs, U.S. Office of Management and Budget, 725 17th Street NW,
Washington, DC 20503; or email to oira_submission@omb.eop.gov.
Regulatory Flexibility Analysis
The Regulatory Flexibility Act (RFA) generally requires that when an agency issues a proposed
rule, or a final rule pursuant to section 553(b) of the Administrative Procedure Act or another
law, the agency must prepare a regulatory flexibility analysis that meets the requirements of the
RFA and publish such analysis in the Federal Register. 5 U.S.C. 603, 604.
Rules that are exempt from notice and comment under the APA are also exempt from the
RFA requirements, including the requirement to conduct a regulatory flexibility analysis, when
among other things the agency for good cause finds that notice and public procedure are
impracticable, unnecessary, or contrary to the public interest. Since this rule is exempt from the
notice and comment requirements of the APA, Treasury is not required to conduct a regulatory
flexibility analysis.
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RULE TEXT
List of Subjects in 31 CFR Part 35
Executive compensation, State and Local Governments, Tribal Governments, Public health
emergency.
Title 31—Money and Finance: Treasury
Part 35 -PANDEMIC RELIEF PROGRAMS
1. The authority citation for Part 35 is revised to read as follows:
Authority: 42 U.S.C. 802(f); 42 U.S.C. 803(f); 31 U.S.C. 321; Consolidated Appropriations Act,
2021 (Pub. L. 116-260), Division N, Title V, Subtitle B; Community Development Banking and
Financial Institutions Act of 1994 (enacted as part of the Riegle Community and Regulatory
Improvement Act of 1994 (Pub. L. 103-325)), as amended (12 U.S.C. 4701 et seq.), Section
104A; Pub. L. 117-2.
2. Revise the part heading as shown above.
3. Add Subpart A to read as follows:
Subpart A— CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS
Sec.
35.1 Purpose.
35.2 Applicability.
35.3 Definitions.
35.4 Reservation of Authority, Reporting.
35.5 Use of Funds.
35.6 Eligible Uses.
35.7 Pensions.
35.8 Tax.
35.9. Compliance with Applicable Laws.
35.10. Recoupment.
35.11 Payments to States.
35.12. Distributions to Nonentitlement Units of Local Government and Units of General Local
Government.
Authority: 42 U.S.C. 802(f); 42 U.S.C. 803(f)
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§ 35.1 Purpose.
This part implements section 9901 of the American Rescue Plan Act (Subtitle M of Title
IX of Public Law 117-2), which amends Title VI of the Social Security Act (42 U.S.C. 801 et
seq.) by adding sections 602 and 603 to establish the Coronavirus State Fiscal Recovery Fund
and Coronavirus Local Fiscal Recovery Fund.
§ 35.2 Applicability.
This part applies to States, territories, Tribal governments, metropolitan cities,
nonentitlement units of local government, counties, and units of general local government that
accept a payment or transfer of funds made under section 602 or 603 of the Social Security Act.
§ 35.3 Definitions.
Baseline means tax revenue of the recipient for its fiscal year ending in 2019, adjusted for
inflation in each reporting year using the Bureau of Economic Analysis’s Implicit Price Deflator
for the gross domestic product of the United States.
County means a county, parish, or other equivalent county division (as defined by the
Census Bureau).
Covered benefits include, but are not limited to, the costs of all types of leave (vacation,
family-related, sick, military, bereavement, sabbatical, jury duty), employee insurance (health,
life, dental, vision), retirement (pensions, 401(k)), unemployment benefit plans (Federal and
State), workers’ compensation insurance, and Federal Insurance Contributions Act taxes (which
includes Social Security and Medicare taxes).
Covered change means a change in law, regulation, or administrative interpretation. A
change in law includes any final legislative or regulatory action, a new or changed administrative
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interpretation, and the phase-in or taking effect of any statute or rule if the phase-in or taking
effect was not prescribed prior to the start of the covered period.
Covered period means, with respect to a State, Territory, or Tribal government, the
period that:
(1) Begins on March 3, 2021; and
(2) Ends on the last day of the fiscal year of such State, Territory, or Tribal government
in which all funds received by the State, Territory, or Tribal government from a payment made
under section 602 or 603 of the Social Security Act have been expended or returned to, or
recovered by, the Secretary.
COVID-19 means the Coronavirus Disease 2019.
COVID-19 public health emergency means the period beginning on January 27, 2020 and
until the termination of the national emergency concerning the COVID-19 outbreak declared
pursuant to the National Emergencies Act (50 U.S.C. 1601 et. seq.).
Deposit means an extraordinary payment of an accrued, unfunded liability. The term
deposit does not refer to routine contributions made by an employer to pension funds as part of
the employer’s obligations related to payroll, such as either a pension contribution consisting of a
normal cost component related to current employees or a component addressing the amortization
of unfunded liabilities calculated by reference to the employer’s payroll costs.
Eligible employer means an employer of an eligible worker who performs essential work.
Eligible workers means workers needed to maintain continuity of operations of essential
critical infrastructure sectors, including health care; emergency response; sanitation, disinfection,
and cleaning work; maintenance work; grocery stores, restaurants, food production, and food
delivery; pharmacy; biomedical research; behavioral health work; medical testing and
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diagnostics; home- and community-based health care or assistance with activities of daily living;
family or child care; social services work; public health work; vital services to Tribes; any work
performed by an employee of a State, local, or Tribal government; educational work, school
nutrition work, and other work required to operate a school facility; laundry work; elections
work; solid waste or hazardous materials management, response, and cleanup work; work
requiring physical interaction with patients; dental care work; transportation and warehousing;
work at hotel and commercial lodging facilities that are used for COVID-19 mitigation and
containment; work in a mortuary; work in critical clinical research, development, and testing
necessary for COVID-19 response.
(1)With respect to a recipient that is a metropolitan city, nonentitlement unit of local
government, or county, workers in any additional sectors as each chief executive officer of such
recipient may designate as critical to protect the health and well-being of the residents of their
metropolitan city, nonentitlement unit of local government, or county; or
(2)With respect to a State, Territory, or Tribal government, workers in any additional
sectors as each Governor of a State or Territory, or each Tribal government, may designate as
critical to protect the health and well-being of the residents of their State, Territory, or Tribal
government.
Essential work means work that:
(1) Is not performed while teleworking from a residence; and
(2)Involves:
(i) Regular in-person interactions with patients, the public, or coworkers of the individual
that is performing the work; or
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(ii)Regular physical handling of items that were handled by, or are to be handled by
patients, the public, or coworkers of the individual that is performing the work.
Funds means, with respect to a recipient, amounts provided to the recipient pursuant to a
payment made under section 602(b) or 603(b) of the Social Security Act or transferred to the
recipient pursuant to section 603(c)(4) of the Social Security Act.
General revenue means money that is received from tax revenue, current charges, and
miscellaneous general revenue, excluding refunds and other correcting transactions, proceeds
from issuance of debt or the sale of investments, agency or private trust transactions, and
intergovernmental transfers from the Federal government, including transfers made pursuant to
section 9901 of the American Rescue Plan Act. General revenue does not include revenues from
utilities. Revenue from Tribal business enterprises must be included in general revenue.
Intergovernmental transfers means money received from other governments, including
grants and shared taxes.
Metropolitan city has the meaning given that term in section 102(a)(4) of the Housing
and Community Development Act of 1974 (42 U.S.C. 5302(a)(4)) and includes cities that
relinquish or defer their status as a metropolitan city for purposes of receiving allocations under
section 106 of such Act (42 U.S.C. 5306) for fiscal year 2021.
Net reduction in total spending is measured as the State or Territory’s total spending for a
given reporting year excluding its spending of funds, subtracted from its total spending for its
fiscal year ending in 2019, adjusted for inflation using the Bureau of Economic Analysis’s
Implicit Price Deflator for the gross domestic product of the United States.
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Nonentitlement unit of local government means a “city,” as that term is defined in
section 102(a)(5) of the Housing and Community Development Act of 1974
(42 U.S.C. 5302(a)(5)), that is not a metropolitan city.
Nonprofit means a nonprofit organization that is exempt from Federal income taxation
and that is described in section 501(c)(3) of the Internal Revenue Code.
Obligation means an order placed for property and services and entering into contracts,
subawards, and similar transactions that require payment.
Pension fund means a defined benefit plan and does not include a defined contribution
plan.
Premium pay means an amount of up to $13 per hour that is paid to an eligible worker, in
addition to wages or remuneration the eligible worker otherwise receives, for all work performed
by the eligible worker during the COVID-19 public health emergency. Such amount may not
exceed $25,000 with respect to any single eligible worker. Premium pay will be considered to be
in addition to wages or remuneration the eligible worker otherwise receives if, as measured on an
hourly rate, the premium pay is:
(1)With regard to work that the eligible worker previously performed, pay and
remuneration equal to the sum of all wages and remuneration previously received plus up to $13
per hour with no reduction, substitution, offset, or other diminishment of the eligible worker’s
previous, current, or prospective wages or remuneration; or
(2)With regard to work that the eligible worker continues to perform, pay of up to $13
that is in addition to the eligible worker’s regular rate of wages or remuneration, with no
reduction, substitution, offset, or other diminishment of the workers’ current and prospective
wages or remuneration.
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Qualified census tract has the same meaning given in 26 U.S.C. 42(d)(5)(B)(ii)(I).
Recipient means a State, Territory, Tribal government, metropolitan city, nonentitlement
unit of local government, county, or unit of general local government that receives a payment
made under section 602(b) or 603(b) of the Social Security Act or transfer pursuant to
section 603(c)(4) of the Social Security Act.
Reporting year means a single year or partial year within the covered period, aligned to
the current fiscal year of the State or Territory during the covered period.
Secretary means the Secretary of the Treasury.
State means each of the 50 States and the District of Columbia
Small business means a business concern or other organization that:
(1) Has no more than 500 employees, or if applicable, the size standard in number of
employees established by the Administrator of the Small Business Administration for the
industry in which the business concern or organization operates, and
(2) Is a small business concern as defined in section 3 of the Small Business Act
(15 U.S.C. 632).
Tax Revenue means revenue received from a compulsory contribution that is exacted by a
government for public purposes excluding refunds and corrections and, for purposes of § 35.8,
intergovernmental transfers. Tax revenue does not include payments for a special privilege
granted or service rendered, employee or employer assessments and contributions to finance
retirement and social insurance trust systems, or special assessments to pay for capital
improvements.
Territory means the Commonwealth of Puerto Rico, the United States Virgin Islands,
Guam, the Commonwealth of the Northern Mariana Islands, or American Samoa.
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Tribal enterprise means a business concern:
(1)That is wholly owned by one or more Tribal governments, or by a corporation that is
wholly owned by one or more Tribal governments; or
(2)That is owned in part by one or more Tribal governments, or by a corporation that is
wholly owned by one or more Tribal governments, if all other owners are either United States
citizens or small business concerns, as these terms are used and consistent with the definitions in
15 U.S.C. 657a(b)(2)(D).
Tribal government means the recognized governing body of any Indian or Alaska Native
tribe, band, nation, pueblo, village, community, component band, or component reservation,
individually identified (including parenthetically) in the list published on January 29, 2021,
pursuant to section 104 of the Federally Recognized Indian Tribe List Act of 1994
(25 U.S.C. 5131).
Unemployment rate means the U-3 unemployment rate provided by the Bureau of Labor
Statistics as part of the Local Area Unemployment Statistics program, measured as total
unemployment as a percentage of the civilian labor force.
Unemployment trust fund means an unemployment trust fund established under
section 904 of the Social Security Act (42 U.S.C. 1104).
Unit of general local government has the meaning given to that term in section 102(a)(1)
of the Housing and Community Development Act of 1974 (42 U.S.C. 5302(a)(1)).
Unserved and underserved households or businesses means one or more households or
businesses that are not currently served by a wireline connection that reliably delivers at least
25 Mbps download speed and 3 Mbps of upload speed.
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§ 35.4 Reservation of Authority, Reporting.
(a) Reservation of authority. Nothing in this part shall limit the authority of the Secretary
to take action to enforce conditions or violations of law, including actions necessary to prevent
evasions of this subpart.
(b) Extensions or accelerations of timing. The Secretary may extend or accelerate any
deadline or compliance date of this part, including reporting requirements that implement this
subpart, if the Secretary determines that such extension or acceleration is appropriate. In
determining whether an extension or acceleration is appropriate, the Secretary will consider the
period of time that would be extended or accelerated and how the modified timeline would
facilitate compliance with this subpart.
(c) Reporting and requests for other information. During the covered period, recipients
shall provide to the Secretary periodic reports providing detailed accounting of the uses of funds,
all modifications to a State or Territory’s tax revenue sources, and such other information as the
Secretary may require for the administration of this section. In addition to regular reporting
requirements, the Secretary may request other additional information as may be necessary or
appropriate, including as may be necessary to prevent evasions of the requirements of this
subpart. False statements or claims made to the Secretary may result in criminal, civil, or
administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment
from participating in Federal awards or contracts, and/or any other remedy available by law.
§ 35.5 Use of funds.
(a) In General. A recipient may only use funds to cover costs incurred during the period
beginning March 3, 2021, and ending December 31, 2024, for one or more of the purposes
enumerated in sections 602(c)(1) and 603(c)(1) of the Social Security Act, as applicable,
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including those enumerated in section § 35.6 of this subpart, subject to the restrictions set forth in
sections 602(c)(2) and 603(c)(2) of the Social Security Act, as applicable.
(b) Costs incurred. A cost shall be considered to have been incurred for purposes of
paragraph (a) of this section if the recipient has incurred an obligation with respect to such cost
by December 31, 2024.
(c) Return of funds. A recipient must return any funds not obligated by
December 31, 2024, and any funds not expended to cover such obligations by
December 31, 2026.
§ 35.6 Eligible uses.
(a) In General. Subject to §§ 35.7 and 35.8 of this subpart, a recipient may use funds for
one or more of the purposes described in paragraphs (b)-(e) of this section
(b) Responding to the public health emergency or its negative economic impacts. A
recipient may use funds to respond to the public health emergency or its negative economic
impacts, including for one or more of the following purposes:
(1) COVID-19 response and prevention. Expenditures for the mitigation and prevention
of COVID-19, including:
(i) Expenses related to COVID-19 vaccination programs and sites, including staffing,
acquisition of equipment or supplies, facilities costs, and information technology or other
administrative expenses;
(ii)COVID–19-related expenses of public hospitals, clinics, and similar facilities;
(iii) COVID-19 related expenses in congregate living facilities, including skilled nursing
facilities, long-term care facilities, incarceration settings, homeless shelters, residential foster
care facilities, residential behavioral health treatment, and other group living facilities;
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(iv) Expenses of establishing temporary public medical facilities and other measures to
increase COVID-19 treatment capacity, including related construction costs and other capital
investments in public facilities to meet COVID-19-related operational needs;
(v)Expenses of establishing temporary public medical facilities and other measures to
increase COVID-19 treatment capacity, including related construction costs and other capital
investments in public facilities to meet COVID-19-related operational needs;
(vi)Costs of providing COVID-19 testing and monitoring, contact tracing, and
monitoring of case trends and genomic sequencing for variants;
(vii) Emergency medical response expenses, including emergency medical transportation,
related to COVID-19;
(viii)Expenses for establishing and operating public telemedicine capabilities for
COVID-19-related treatment;
(ix) Expenses for communication related to COVID-19 vaccination programs and
communication or enforcement by recipients of public health orders related to COVID-19;
(x) Expenses for acquisition and distribution of medical and protective supplies,
including sanitizing products and personal protective equipment;
(xi) Expenses for disinfection of public areas and other facilities in response to the
COVID-19 public health emergency;
(xii) Expenses for technical assistance to local authorities or other entities on mitigation
of COVID-19-related threats to public health and safety;
(xiii)Expenses for quarantining or isolation of individuals;
(xiv) Expenses of providing paid sick and paid family and medical leave to public
employees to enable compliance with COVID-19 public health precautions;
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(xv) Expenses for treatment of the long-term symptoms or effects of COVID-19,
including post-intensive care syndrome;
(xvi) Expenses for the improvement of ventilation systems in congregate settings, public
health facilities, or other public facilities;
(xvii)Expenses related to establishing or enhancing public health data systems; and
(xviii)Mental health treatment, substance misuse treatment, and other behavioral health
services.
(2) Public Health and Safety Staff. Payroll and covered benefit expenses for public
safety, public health, health care, human services, and similar employees to the extent that the
employee’s time is spent mitigating or responding to the COVID-19 public health emergency.
(3) Hiring State and Local Government Staff. Payroll, covered benefit, and other costs
associated with the recipient increasing the number of its employees up to the number of
employees that it employed on January 27, 2020.
(4) Assistance to Unemployed Workers. Assistance, including job training, for
individuals who want and are available for work, including those who have looked for work
sometime in the past 12 months or who are employed part time but who want and are available
for full-time work;
(5) Contributions to State Unemployment Insurance Trust Funds. Contributions to an
Unemployment Trust Fund up to the level required to restore the Unemployment Trust Fund to
its balance on January 27, 2020 or to pay back advances received under Title XII of the Social
Security Act (42 U.S.C. 1321) for the payment of benefits between January 27, 2020 and
[INSERT DATE OF PUBLICATION IN THE FEDERAL REGISTER];
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(6) Small Businesses. Assistance to small businesses, including loans, grants, in-kind
assistance, technical assistance or other services, that responds to the negative economic impacts
of the COVID-19 public health emergency;
(7) Nonprofits. Assistance to nonprofit organizations, including loans, grants, in-kind
assistance, technical assistance or other services, that responds to the negative economic impacts
of the COVID-19 public health emergency;
(8) Assistance to Households. Assistance programs, including cash assistance programs,
that respond to the COVID-19 public health emergency;
(9) Aid to Impacted Industries. Aid to tourism, travel, hospitality, and other impacted
industries that responds to the negative economic impacts of the COVID-19 public health
emergency;
(10) Expenses to Improve Efficacy of Public Health or Economic Relief Programs.
Administrative costs associated with the recipient’s COVID-19 public health emergency
assistance programs, including services responding to the COVID-19 public health emergency or
its negative economic impacts, that are not federally funded.
(11) Survivor’s Benefits. Benefits for the surviving family members of individuals who
have died from COVID-19, including cash assistance to widows, widowers, or dependents of
individuals who died of COVID-19;
(12) Disproportionately Impacted Populations and Communities. A program, service, or
other assistance that is provided in a Qualified Census Tract, that is provided to households and
populations living in a Qualified Census Tract, that is provided by a Tribal government, or that is
provided to other households, businesses, or populations disproportionately impacted by the
COVID-19 public health emergency, such as:
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(i) Programs or services that facilitate access to health and social services, including:
(A)Assistance accessing or applying for public benefits or services;
(B)Remediation of lead paint or other lead hazards; and
(C)Community violence intervention programs;
(ii)Programs or services that address housing insecurity, lack of affordable housing, or
homelessness, including:
(A)Supportive housing or other programs or services to improve access to stable,
affordable housing among individuals who are homeless;
(B)Development of affordable housing to increase supply of affordable and high-quality
living units; and
(C) Housing vouchers and assistance relocating to neighborhoods with higher levels of
economic opportunity and to reduce concentrated areas of low economic opportunity;
(iii)Programs or services that address or mitigate the impacts of the COVID-19 public
health emergency on education, including:
(A) New or expanded early learning services;
(B) Assistance to high-poverty school districts to advance equitable funding across
districts and geographies; and
(C) Educational and evidence-based services to address the academic, social, emotional,
and mental health needs of students;
(iv) Programs or services that address or mitigate the impacts of the COVID-19 public
health emergency on childhood health or welfare, including:
(A) New or expanded childcare;
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(B) Programs to provide home visits by health professionals, parent educators, and social
service professionals to individuals with young children to provide education and assistance for
economic support, health needs, or child development; and
(C) Services for child welfare-involved families and foster youth to provide support and
education on child development, positive parenting, coping skills, or recovery for mental health
and substance use.
(c) Providing Premium Pay to Eligible Workers. A recipient may use funds to provide
premium pay to eligible workers of the recipient who perform essential work or to provide grants
to eligible employers, provided that any premium pay or grants provided under this paragraph (c)
must respond to eligible workers performing essential work during the COVID-19 public health
emergency. A recipient uses premium pay or grants provided under this paragraph (c) to respond
to eligible workers performing essential work during the COVID-19 public health emergency if
it prioritizes low-and moderate-income persons. The recipient must provide, whether for
themselves or on behalf of a grantee, a written justification to the Secretary of how the premium
pay or grant provided under this paragraph (c) responds to eligible workers performing essential
work if the premium pay or grant would increase an eligible worker’s total wages and
remuneration above 150 percent of such eligible worker’s residing State’s average annual wage
for all occupations or their residing county’s average annual wage, whichever is higher.
(d) Providing Government Services. For the provision of government services to the
extent of a reduction in the recipient’s general revenue, calculated according to paragraphs (d)(1)
and (d)(2).
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-
(1) Frequency. A recipient must calculate the reduction in its general revenue using
information as-of December 31, 2020, December 31, 2021, December 31, 2022, and December
31, 2023 (each, a calculation date) and following each calculation date.
(2) Calculation. A reduction in a recipient’s general revenue equals: 𝑛𝑛𝑡𝑡 𝑀𝑀𝑀𝑀𝑀𝑀 {[𝐵𝐵𝑀𝑀𝐵𝐵𝐵𝐵 𝑌𝑌𝐵𝐵𝑀𝑀𝑌𝑌 𝑅𝑅𝐵𝐵𝑅𝑅𝐵𝐵𝑅𝑅𝑅𝑅𝐵𝐵 ∗ (1 + 𝐺𝐺𝑌𝑌𝐺𝐺𝐺𝐺𝐺𝐺ℎ 𝐴𝐴𝐴𝐴𝐴𝐴𝑅𝑅𝐵𝐵𝐺𝐺𝐴𝐴𝐵𝐵𝑅𝑅𝐺𝐺)�12�] − 𝐴𝐴𝐴𝐴𝐺𝐺𝑅𝑅𝑀𝑀𝐴𝐴 𝐺𝐺𝐵𝐵𝑅𝑅𝐵𝐵𝑌𝑌𝑀𝑀𝐴𝐴 𝑅𝑅𝐵𝐵𝑅𝑅𝐵𝐵𝑅𝑅𝑅𝑅𝐵𝐵𝑡𝑡; 0}
Where:
(i) Base Year Revenue is the recipient’s general revenue for the most recent full fiscal
year prior to the COVD-19 public health emergency;
(ii) Growth Adjustment is equal to the greater of 4.1 percent (or 0.041) and the recipient’s
average annual revenue growth over the three full fiscal years prior to the COVID-19 public
health emergency.
(iii) n equals the number of months elapsed from the end of the base year to the
calculation date.
(iv)Actual General Revenue is a recipient’s actual general revenue collected during 12-
month period ending on each calculation date;
(v)Subscript t denotes the specific calculation date.
(e) To Make Necessary Investments in Infrastructure. A recipient may use funds to make
investments in:
(1) Clean Water State Revolving Fund and Drinking Water State Revolving Fund
investments. Projects or activities of the type that would be eligible under section 603(c) of the
Federal Water Pollution Control Act (33 U.S.C. 1383(c)) or section 1452 of the Safe Drinking
Water Act (42 U.S.C. 300j-12); or,
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(2) Broadband. Broadband infrastructure that is designed to provide service to unserved
or underserved households and businesses and that is designed to, upon completion:
(A)Reliably meet or exceed symmetrical 100 Mbps download speed and upload speeds;
or
(B) In cases where it is not practicable, because of the excessive cost of the project or
geography or topography of the area to be served by the project, to provide service meeting the
standards set forth in paragraph (e)(2)(A) of this section:
(i) Reliably meet or exceed 100 Mbps download speed and between at least 20 Mbps and
100 Mbps upload speed; and
(ii) Be scalable to a minimum of 100 Mbps download speed and 100 Mbps upload speed.
§ 35.7 Pensions.
A recipient may not use funds for deposit into any pension fund.
§ 35.8 Tax.
(a) Restriction. A State or Territory shall not use funds to either directly or indirectly
offset a reduction in the net tax revenue of the State or Territory resulting from a covered change
during the covered period.
(b) Violation. Treasury will consider a State or Territory to have used funds to offset a
reduction in net tax revenue if, during a reporting year:
(1) Covered Change. The State or Territory has made a covered change that, either based
on a reasonable statistical methodology to isolate the impact of the covered change in actual
revenue or based on projections that use reasonable assumptions and do not incorporate the
effects of macroeconomic growth to reduce or increase the projected impact of the covered
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change, the State or Territory assesses has had or predicts to have the effect of reducing tax
revenue relative to current law;
(2) Exceeds the De Minimis Threshold. The aggregate amount of the measured or
predicted reductions in tax revenue caused by covered changes identified under paragraph (b)(1)
of this section, in the aggregate, exceeds 1 percent of the State’s or Territory’s baseline;
(3) Reduction in Net Tax Revenue. The State or Territory reports a reduction in net tax
revenue, measured as the difference between actual tax revenue and the State’s or Territory’s
baseline, each measured as of the end of the reporting year; and
(4) Consideration of Other Changes. The aggregate amount of measured or predicted
reductions in tax revenue caused by covered changes is greater than the sum of the following, in
each case, as calculated for the reporting year:
(i)The aggregate amount of the expected increases in tax revenue caused by one or more
covered changes that, either based on a reasonable statistical methodology to isolate the impact
of the covered change in actual revenue or based on projections that use reasonable assumptions
and do not incorporate the effects of macroeconomic growth to reduce or increase the projected
impact of the covered change, the State or Territory assesses has had or predicts to have the
effect of increasing tax revenue; and
(ii)Reductions in spending, up to the amount of the State’s or Territory’s net reduction in
total spending, that are in:
(A)Departments, agencies, or authorities in which the State or Territory is not using
funds; and
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(B)Departments, agencies, or authorities in which the State or Territory is using funds, in
an amount equal to the value of the spending cuts in those departments, agencies, or authorities,
minus funds used.
(c) Amount and Revenue Reduction Cap. If a State or Territory is considered to be in
violation pursuant to paragraph (b) of this section, the amount used in violation of paragraph (a)
of this section is equal to the lesser of:
(1)The reduction in net tax revenue of the State or Territory for the reporting year,
measured as the difference between the State’s or Territory’s baseline and its actual tax revenue,
each measured as of the end of the reporting year; and,
(2) The aggregate amount of the reductions in tax revenues caused by covered changes
identified in paragraph (b)(1) of this section, minus the sum of the amounts in identified in
paragraphs (b)(4)(i)-(ii).
§ 35.9. Compliance with Applicable Laws.
A recipient must comply with all other applicable Federal statutes, regulations, and
executive orders, and a recipient shall provide for compliance with the American Rescue Plan
Act, this Subpart, and any interpretive guidance by other parties in any agreements it enters into
with other parties relating to these funds.
§ 35.10. Recoupment.
(a) Identification of Violations – (1) In general. Any amount used in violation of §§ 35.6
or 35.7 of this subpart may be identified at any time prior to December 31, 2026.
(2) Annual Reporting of Amounts of Violations. On an annual basis, a recipient that is a
State or Territory must calculate and report any amounts used in violation of § 35.8 of this
subpart.
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(b) Calculation of Amounts Subject to Recoupment – (1) In general. Except as provided
in paragraph (b)(2), Treasury will calculate any amounts subject to recoupment resulting from a
violation of §§ 35.6 or 35.7 of this subpart as the amounts used in violation of such restrictions.
(2) Violations of Section 35.8. Treasury will calculate any amounts subject to
recoupment resulting from a violation of § 35.8 of this subpart, equal to the lesser of:
(i)The amount set forth in § 35.8(c) of this subpart; and,
(ii)The amount of funds received by such recipient.
(c) Notice. If Treasury calculates an amount subject to recoupment under paragraph (b)
of this section, Treasury will provide the recipient a written notice of the amount subject to
recoupment along with an explanation of such amounts.
(d) Request for Reconsideration. Unless Treasury extends the time period, within 60
calendar days of receipt of a notice of recoupment provided under paragraph (c) of this section, a
recipient may submit a written request to Treasury requesting reconsideration of any amounts
subject to recoupment under paragraph (b) of this section. To request reconsideration of any
amounts subject to recoupment, a recipient must submit to Treasury a written request that
includes:
(i)An explanation of why the recipient believes all or some of the amount should not be
subject to recoupment; and
(ii)A discussion of supporting reasons, along with any additional information.
(e) Final Amount Subject to Recoupment. Unless Treasury extends the time period,
within 60 calendar days of receipt of the recipient’s request for reconsideration provided
pursuant to paragraph (d) of this section, the recipient will be notified of the Secretary’s decision
to affirm, withdraw, or modify the notice of recoupment. Such notification will include an
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explanation of the decision, including responses to the recipient’s supporting reasons and
consideration of additional information provided.
(f) Repayment of Funds. Unless Treasury extends the time period, a recipient shall repay
to the Secretary any amounts subject to recoupment in accordance with instructions provided by
Treasury:
(i)Within 120 calendar days of receipt of the notice of recoupment provided under
paragraph (c) of this section, in the case of a recipient that does not submit a request for
reconsideration in accordance with the requirements of paragraph (d) of this section, or
(ii) Within 120 calendar days of receipt of the Secretary’s decision under paragraph (e) of
this section, in the case of a recipient that submits a request for reconsideration in accordance
with the requirements of paragraph (d) of this section.
§ 35.11 Payments to States.
(a) In General. With respect to any State or Territory that has an unemployment rate as
of the date that it submits an initial certification for payment of funds pursuant to section
602(d)(1) of the Social Security Act that is less than two percentage points above its
unemployment rate in February 2020, the Secretary will withhold 50 percent of the amount of
funds allocated under section 602(b) of the Social Security Act to such State or territory until the
date that is twelve months from the date such initial certification is provided to the Secretary.
(b) Payment of Withheld Amount. In order to receive the amount withheld under
paragraph (a) of this section, the State or Territory must submit to the Secretary at least 30 days
prior to the date referenced in paragraph (a) the following information:
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(i) A certification, in the form provided by the Secretary, that such State or Territory
requires the payment to carry out the activities specified in section 602(c) of the Social Security
Act and will use the payment in compliance with section 602(c) of the Social Security Act; and,
(ii) Any reports required to be filed by that date pursuant to this part that have not yet
been filed.
§ 35.12. Distributions to Nonentitlement Units of Local Government and Units of General
Local Government.
(a) Nonentitlement Units of Local Government. Each State or Territory that receives a
payment from Treasury pursuant to section 603(b)(2)(B) of the Social Security Act shall
distribute the amount of the payment to nonentitlement units of government in such State or
Territory in accordance with the requirements set forth in section 603(b)(2)(C) of the Social
Security Act and without offsetting any debt owed by such nonentitlement units of local
governments against such payments.
(b) Budget Cap. A State or Territory may not make a payment to a nonentitlement unit of
local government pursuant to section 603(b)(2)(C) of the Social Security Act and paragraph (a)
of this section in excess of the amount equal to 75 percent of the most recent budget for the
nonentitlement unit of local government as of January 27, 2020. A State or Territory shall
permit a nonentitlement unit of local government without a formal budget as of
January 27, 2020, to provide a certification from an authorized officer of the nonentitlement unit
of local government of its most recent annual expenditures as of January 27, 2020, and a State or
Territory may rely on such certification for purposes of complying with this subsection.
(c) Units of General Local Government. Each State or Territory that receives a payment
from Treasury pursuant to section 603(b)(3)(B)(ii) of the Social Security Act, in the case of an
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_____________________________________
amount to be paid to a county that is not a unit of general local government, shall distribute the
amount of the payment to units of general local government within such county in accordance
with the requirements set forth in section 603(b)(3)(B)(ii) of the Social Security Act and without
offsetting any debt owed by such units of general local government against such payments.
(d) Additional Conditions. A State or Territory may not place additional conditions or
requirements on distributions to nonentitlement units of local government or units of general
local government beyond those required by section 603 of the Social Security Act or this subpart.
Dated:
[]
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City of Evanston
Post-COVID19 Action Plan
Draft: For Community Input
Building a Healthier, Thriving, and More Resilient
Community
Once thriving business districts need out attention,investment and love.
Draft: Post-COVID19 Action Plan 1
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Mayor’s Office
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.448.8268
TTY 847.448.8064
www.cityofevanston.org
May 10, 2021
Dear Evanston Community Members,
Fourteen months ago, on March 15, 2020, I declared a local State of Emergency to enhance our
City’s ability to respond to the COVID-19 pandemic.Since then, Evanston has embraced a
“whole-of-community” response, working hand in hand to meet the needs of our neighbors and
to achieve one of the lowest infection rates and highest vaccination rates in the state. This didn’t
happen by chance — it happened because we all worked together to coordinate and implement
an organized, community-wide response.
Today, I’m asking that we take this same approach,which has produced such remarkable
results, toward our community’s recovery. No single individual, activist, or organization will solve
all of our many challenges. It will take all of us,working in unison, to build back better.
Despite our tremendous efforts to date, there is much work to do. People are struggling with
their mental, physical, and economic health. Inequalities have been laid bare in our health and
education systems. Businesses are struggling after months of being closed or limited in their
operations. The list goes on.
These challenges are great, but our opportunities are even greater. I am confident that if we
continue to implement an organized, whole-of-community approach, our recovery will be just as
strong as our response to this pandemic.
Please take some time to review the Post-COVID-19 Action Plan outlined in the following pages
of this document.This plan is a draft, and is intended to solicit your reactions, feedback and
ideas. Your input will help Mayor Biss, the 81st Evanston City Council, and the City Manager ’s
Office decide how best to rebuild an Evanston that is more vibrant, healthy, sustainable,
resilient, equitable, and inclusive.
Sincerely,
Stephen H. Hagerty
Mayor, City of Evanston
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The purpose of this document is to share information that the City of Evanston has
compiled coming out of COVID19, provide a brief history of actions taken to address the
pandemic, establish the principles and goals of actions that need to be taken, and lay
out a comprehensive list of strategies for each action.
Factors Affecting Evanston’s Recovery from the COVID-19
Pandemic
Evanston’s ability to recover from the pandemic and move forward into a new
post-pandemic world must take into account the following factors:
●Health disparities that existed in
the City of Evanston before
COVID have grown
●Retail/commercial areas need to
be re-imagined
●Restaurants and retailers need
help to re-establish their
businesses
●Outdoor activities might be safer
than being indoors
●Educational attainment may be
decreasing for all
●Human interactions will adjust
●More focus needs to be placed
on achieving a state of
well-being instead of treating
illness to overcome health
disparities
●Uncertain time frame for the City
budget to recover
●A hybrid model of in-office and
remote work may reduce office
space requirements
●Seniors may be less inclined to
move into congregate settings
and less comfortable returning to
in-person activities in crowded
settings
●The inequality gap between the
rich and the poor has grown
●Strategic use of funding from the
American Rescue Plan is critical
to Evanston’s successful recover
Current Situation
COVID-19 transmissions across the
U.S. have come in distinct waves both
nationally and locally, with concurrent
waves experiencing progressively
higher rates of infection and death.
Illinois experienced two distinct waves of
infection, with variants of the COVID
virus emerging into more contagious
strains. The physical and economic
challenges associated with mitigating
this virus are becoming increasingly
complex.
Additional variants reported by the
Centers for Disease Control (C.D.C.)
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have also emerged from South Africa,
called 1.351, and Brazil, called P.1. As
COVID continues to spread, the
potential for viral mutations to proliferate
grows and the opportunity for variants to
become deadlier exists.
Across the globe, COVID-19
transmissions and mortality rates have
had a disproportionate impact on our
elderly population and our BIPOC. Data
nationwide supports that Black,
Indigenous, and Latinx communities
have been hit hardest by the
coronavirus.1 Black Americans,
according to the CDC, are 2.5 times
more likely to die from COVID-19
compared to their White counterparts.2
Lower socioeconomic communities who
have barriers to accessing routine
health care are typically minorities and
more notably Black and Latinx
populations. Multigenerational living
arrangements tend to foster viral
transmissions more quickly in
congregate settings, with the Centers for
Disease Control estimating 53% of
secondary SARS COV2 infections
result from household transmissions.3
These populations have also
experienced greater exposure by
working primarily in essential service
3
https://www.cdc.gov/mmwr/volumes/69/wr/
mm6944e1.htm
2 https://covidtracking.com/race
1
https://www.cbsnews.com/news/dr-fauci-cor
onavirus-black-communities-havoc-covid-19
/
industries. Black and Latinx
communities are further compromised
by experiencing decades of limited
access to healthy food supplies and
limited healthcare services which have
paid a significant toll.4
Before the pandemic, the City did not
have sufficient shelter beds to
accommodate all persons experiencing
homelessness within the community.
With the onset of the pandemic,
Evanston’s homeless population has
grown with many unstably housed
individuals and families; for example,
people living in close quarters with
multiple family members, those living
with relatives in nursing homes, etc.,
being forced out onto the streets.
Additionally, due to the closure of
faith-based day shelters, limited hours
at libraries and other public buildings,
the City has fewer safe spaces for
residents experiencing homelessness
to congregate and safely access
toilet/washing facilities.
According to local mental health and
social service providers, Evanston’s
mental health network was stretched
prior to COVID-19 and has now
become even more strained during the
pandemic.
Residents have experienced
compounded trauma as a result of the
pandemic. If unaddressed on a
community-wide scale, residents will
experience more severe mental health
4https://www.cdc.gov/coronavirus/2019-nco
v/community/health-equity/racial-ethnic-dis
parities/index.html
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challenges, further straining public
health systems.
COVID-19 has impacted many
residents’ ability to put food on the
table financially and physically, with the
elderly and other high-risk residents
not being able to access grocery
stores. The economic fallout has left
residents, many of whom struggled
financially before the pandemic,
vulnerable to housing instability and
food insecurity.
Based on a Digital Literacy Survey
conducted in 2016, only 86% of
Evanston residents had access to
reliable high-speed internet at home.
The three primary barriers which
prevent access to the internet include
affordability, literacy, and privacy. For
students to learn, for job seekers to
apply for opportunities, for individuals
to access telehealth services, for
worshipers to remotely attend religious
services, for families to participate in
the economy, residents need, more
than ever, reliable and secure devices
and convenient access to high-speed
internet.
Restaurants who have actively
combined outdoor dining experiences
with robust carry-out and delivery
models have reported that year over
year revenues are flat or modestly
declined. The outdoor dining has
helped.
On average, however, most businesses
report revenue loss in the range of 50%
year over year with outdoor dining. Early
in the pandemic, restaurants reported
revenue of just 10% to 20% of last
year's sales (sales down 80 to 90
percent). Tax revenues year over year
reflect the revenue declines. Sales and
liquor taxes are down and declining
compared to last year for the period
ending May 31st.
There have been limited restaurant
closures including Symphony's Cafe,
Little Mexican Cafe, Stained Glass and
Panera. Reza’s opening has been
delayed. Despite significant outdoor
dining offerings, popular outdoor dining
spots in all business districts have
reported significant revenue reductions.
Staff estimates the retail vacancy rate is
closer to the 8% to 10% range.
Small independent retailers have
reported revenue declines similar to
restaurants. Some have implemented
delivery and pick up models,
subscription services, and online
classes to supplement product sales.
Bookstores report strong sales, perhaps
as people are reading more during
COVID-19 isolation. This is important to
note as it suggests there is demand and
support for unique local stores. The
lesson from these book stores might be
applicable to other retailers including
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toys, clothing, and home furnishings.
Staff will continue to connect with the
retailers to determine how the City,
Chamber and SSA’s can help.
Evanston’s hotel demand has
plummeted. Evanston hotel demand is
driven by Northwestern University -
move in and move out weekends,
parent weekends, athletics,
conferences, etc. Evanston’s corporate
offices also generate significant hotel
room nights. Weddings and other family
gatherings are restricted by state health
regulation. Business conferences have
all been moved to virtual meetings.
Evanston’s unemployment rate has
essentially quadrupled from 3% to over
12% before settling to 10% in July 2020.
The unemployment rate was at 5.8% as
of March 2021. Evanston’s workforce,
on average, is highly educated with
relatively high salaries. Unfortunately,
the pandemic has impacted lower wage
and lower educated service employees.
On average, these tend to be minority
workers.
Cancellation of
virtually all live
performances,
film
productions,
events and
festivals over
the last year
means many
businesses in
this sector may
not return. This
is likely to have
long term
impacts on the supply chains, skills and
services of our diverse small to medium
businesses, as well as specialist sole
proprietors, including artists and
performers, who support these events.
The small to medium sector of
community galleries, performance
venues, sound recording studios,
media services, production spaces and
artist-run initiatives are the seedbeds of
our culture. These are the places
where artists and performers can
experiment and take risks, nurture their
talent and build audiences and new
local content to renew our major
cultural institutions.
The pandemic has highlighted existing
inequalities within our city. This includes
our socioeconomically disadvantaged
communities, including people of color,
people with disabilities, non-citizens,
women, and homeless people. Children
and the elderly have also been
impacted significantly due to the
restrictions on movement and access to
the services they need.
The City has a critical role in supporting
communities already unable to access
essential services, support and food.
This will help reverse
the long-term
disproportionate impact
on these groups.
An equitable society is
founded on a principle
that all people, no
matter their income,
should have access to
the essentials of daily
life. These include fresh
and healthy food,
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services such as health care and
education, social support and equitable
internet access. We would also expect
recreational and cultural amenities to be
accessible to all.
All people should be able to live in safe,
sustainable housing that protects them
from the elements, particularly extreme
weather events that are becoming more
intense and frequent due to climate
change. This is especially important if
people are required to spend more time
at home. Renters and those living in
subsidized housing often live in homes
that are not energy or water efficient,
resulting in high utility bills.
In summary, the execution of this Action Plan will require a whole of community
recovery effort, meaning an organized collaborative effort between all levels of
government, all organizations, including businesses,non-profits, and support from all
Evanstonians. The remainder of this plan discusses the guiding principles to our
recovery, our action plan goals and the actions we will take to build back better
post-COVID-19.
Guiding Principles for the Action Plan
●People are actively involved in shaping change needed for the recovery of their
city and their future
●Recovery plan is responsive to the health directives of the government, led by
stewardship and collaboration
●Decisions are evidence-based and allow a flexible response
●Funding is invested in capital improvement and other projects that spur
economic and workforce development
Action Plan Goals
●Recovery results in a thriving economy
●Recovery results in a healthier community
●Recovery results in a more sustainable and resilient community
●Recovery is equitable and inclusive
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Action Plan
1 Support businesses and organizations to innovate and adapt, and increase living
wage jobs to reduce economic inequalities and provide economic opportunity for all
residents
2 Strengthen community cohesion to build a resilient,sustainable and equitable
community that supports the wellbeing of all residents and the opportunity to thrive
3 Safely manage public places and streets to support community life, education and
business
4 Provide equitable digital and social service access for all residents
The Actions
Action area 1:Support businesses and organizations to innovate and adapt, and
increase living wage jobs to reduce economic inequalities and provide economic
opportunity for all residents
●Assist local businesses with workforce attraction efforts by helping train
unemployed / underemployed Evanstonians to fill job openings
●Train local unemployed/underemployed residents to implement infrastructure
improvement projects
●Continue to work with restaurants for outside dining options
●Provide financial support for creation of a food business and retail incubators to
help startup businesses
●Provide tenant improvement allowances (i.e. space improvements) for existing
businesses to help expand or adjust to post pandemic realities
●Ensure landlord support to bring space to vanilla box standards to help attract
new businesses in vacant storefronts
●Leverage funding to existing or new office businesses to assist with expansion or
relocation to Evanston based offices
●Support Northlight Theater’s efforts to return to Downtown Evanston, serving as
an economic engine
●Assist businesses with loans or grants who did not qualify for other government
financial programs
●Advocate to federal, state and county governments for targeted support for arts
and no net loss of cultural space
●Create a long lasting workforce development strategy
●Direct existing grant support to sustain cultural organizations and stimulate
development opportunities for local creatives
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●Use our communications channels to promote shop local and visit local to
residents, workers and visitors
●Continue to explore opportunities for making space for culture in partnership
with public and private sectors
●Enable diverse local cultural infrastructure and activation through the City’s Open
and Creative planning reform
●Continue to invest in local festivals and major events that demonstrate vibrancy
and encourage local Evanstonians and others from around the state and
country to visit
Action area 2:Strengthen community cohesion to build a resilient, sustainable and
equitable community that supports the well being of all residents and the opportunity to
thrive
●Identify representatives from the community and community-based organizations
to build a collaborative network to help facilitate the recovery effort.
●Identify what the needs are for the disabled community then build a partnership
with the representatives from that community
●Expand broadband services to residents to eliminate the digital divide and offers
equitable communications and information services to provide:
○Capacity for remote learning and work for all residents
○Electronic services such as well-being check in for homebound seniors
and the medically-fragile community
●Promote holistic wellbeing for all residents:
○“Wellness,” that is not just going to the doctor when you are sick. Instead,
it is focused on preventative healthcare, inclusive of physical and mental
health, plus dental and eye care
○Access to education from birth to address financial inequities that continue
to disparately impact Blacks, Latinx and other POC
○Economic well-being by providing financial education and estate planning,
living wage jobs, asset building and intergenerational wealth transfer
●Support the development of healthy neighborhoods by collaboration between the
health sector and community development by building:
○Continue to leverage the City’s financial and land resources, and modify
zoning and building regulations to develop and preserve a range of
housing types and tenures in economically integrated neighborhoods that
are affordable, accessible, and meet the needs of Evanston residents
○Encourage active, healthy lifestyles by developing walkable and bikeable
neighborhoods that include amenities such as parks,sidewalks, bike
paths, and public schools
Draft: Post-COVID19 Action Plan 9
Page 173 of 175
SP1.Page 185 of 506
○Invest in infrastructure to provide welcoming sidewalks, safe connected
bicycle routes and quality parks
Action area 3:Safely manage public places and streets to support community life,
education, and business
●Increase community connections through expanding public spaces
●Offer lunchtime and after school activities for students to encourage physical
activity and provide a brief respite for parents
●Promote pre-k to 12 programing to improve educational achievement, grow the
labor force, provide women-managed families with better employment
opportunities and improved educational background,childcare, address
increasing educational divide, technology, year-round camps, (ex. - 1,000 kids
without access to internet)
●Adjust zoning options to promote home daycare options
●Empower communities to manage their own recovery by strengthening local
connections through networks, events and forums
○For example: supporting community celebrations at the end of the
pandemic
●Speak and coordinate with schools and incorporate their plan into Citywide
Action Plan
●Invest in city infrastructure to provide quality facilities to support essential
functions
●New infrastructure including benches, cans, lighting,and artwork - improves
appearance and experience for residents and visitors
●Review city parking systems
●Promote Evanston as a destination to live, work, play and learn
●Improve outdoor dining infrastructure
●Explore opportunities for outdoor market stands and infrastructure for retail
french markets, food vending, etc.
Action area 4:Provide equitable digital and social service access for all residents
●Work with other government agencies and organizations working with people
who are homeless or at risk of becoming homeless
●Determine long-term homeless shelter capacity needs and invest in the
development of permanent 24/7 facility
●Match homeless residents with available resources,including Housing Choice
Vouchers from the Housing Authority of Cook County
●Develop a comprehensive plan to monitor and prevent evictions and mortgage
foreclosures
Draft: Post-COVID19 Action Plan 10
Page 174 of 175
SP1.Page 186 of 506
○Continue community outreach and education by Metropolitan Tenants
Organization/Lawyers Committee for Better Housing regarding eviction
moratoria requirements and tenant/landlord rights & responsibilities
○Offer mediation services for landlords and tenants to work out payment
plans, etc., to avoid evictions
●Work with Cook County Health and local providers including AMITA Saint
Francis, Erie Family Health Center, and NorthShore University Health System, to
improve access to health care, particularly for uninsured,underinsured, and
undocumented residents
●Develop and maintain peer support groups to provide residents with critical
social-emotional connection/guidance in partnership with the Evanston Public
Library and National Alliance on Mental Illness -Cook County North Suburban
and relieve the strained local mental health network
●Expand access to the City’s prescription drug discount program
●Restructure the allocation process for Mental Health Board and CDBG funding to
focus resources on underserved populations, especially disabled and BIPOC
residents
●Use CARES Act CDBG-CV funding to provide additional Safety Net services for
residents impacted by COVID-19 such as pop-up food pantries
●Develop an effective communication plan to:
○Address food insecurity including how to apply for SNAP Benefits (food
stamps), locations and hours of food pantries and congregate meals, and
other food resources
○Ensure Evanston residents understand how to access County and State
emergency funding for housing, utility assistance,in-home medical
services, and other needs
●Increase the number of computers, expand free Wi-Fi services at city buildings
and increase hotspot access for individuals seeking employment in partnership
with the Evanston Public Library to address the digital divide. Invest in the city
fiber network to support these activities
Draft: Post-COVID19 Action Plan 11
Page 175 of 175
SP1.Page 187 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
From: Sarah Flax, Housing & Grants Administrator
CC: Johanna Nyden, Community Development Director; Marion Johnson,
Housing & Economic Development Analyst
Subject: Approval for up to $50,000 of CDBG-CV Funding for the
Entrepreneurship Grant Program - Emergency Assistance to Support
Evanston Coronavirusthe from Recovery Businesses’
Date: May 24, 2021
Recommended Action:
Staff recommends City Council approval of up to $50,000 of Community Development Block
Grant CARES Act (CDBG-CV) funding to expand the resources for the Entrepreneurship
Support Program - Emergency Assistance to help mitigate the economic impact of COVID-19
on Evanston businesses.
Funding Source:
The City received $1,586,370 in CARES Act CDBG -CV funding- $250,000 of which was
allocated for economic development activities in the CARES Act budget in 215.21.5226.63065.
To date $180,000 remains unallocated. If $50,000 is approved for the Entrepreneurship Grant
Program - Emergency Assistance, approximately $130,000 would remain for additional
economic development activities.
Council Action:
For Action
Summary:
Staff recommends CDBG-CV funding for the Entrepreneurship Support Program - Emergency
Assistance to support the recovery of Evanston's businesses that have been impacted by the
COVID-19 pandemic and the associated state-mandated shutdowns. To date, 17 grants
totaling $50,604.09 have been made in 2021. This CDBG-CV funding will expand the City’s
capacity to provide financial support to additional businesses as they gear up to reopen and
add staff. Expanding an established City of Evanston Economic Development program
provides an opportunity to efficiently use CDBG-CV funding allocated for economic
SP2.Page 188 of 506
development needs through a unified application that simplifies the process for businesses
seeking assistance.
CDBG-CV funding would be used to provide grants to businesses that can meet the CDBG
low/moderate-income national objective either by creating jobs for low/moderate-income
persons or that qualify as low/moderate income micro-enterprises as required by the
Community Development Block Grant (CDBG) regulations. The Entrepreneurship Grant
Program - Emergency Assistance program is consistent with the purpose of the CARES Act to
prevent, prepare for, and respond to the coronavirus.
The Entrepreneurship Grant Program was established in 2017, focus on helping entrepreneurs
launch new small businesses that would contribute to job growth in Evanston. Due to the
COVID-19 crisis, the program has been modified by putting emergency assistance guidelines
in place through December 2021 that expand eligibility to established businesses and removing
some of the requirements.
Under the recently amended Entrepreneurship Grant Program guidelines, businesses that
have not received assistance from other government agencies woul d be eligible to receive up
to $5,000. Businesses that have received other government assistance would receive up to
$2,500.
Legislative History:
The Amendment to the Entrepreneurship Grant Program to add Emergency Guidelines was
approved on April 12, 2021, by the City Council, opening the program to a broader range of
businesses and introducing the tiered awards system described above.
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Lawrence C. Hemingway, Director of Parks, Recreation, & Community
Services
Subject: Resolution 61-R-21, Authorizing a Pilot Program for Free Beach Access
Date: May 24, 2021
Recommended Action:
Councilmember Reid requests approval of Resolution 61-R-21, authorizing a pilot program for
free beach access for the 2021 season. Approval of this resolution will authorize staff to
discontinue sales of beach tokens and refund all payments received to date.
Staff recommends City Council refer this item to the Human Services Committee so that a
funding plan can be developed and allow the Parks and Recreation Department to continue to
sell beach tokens for 2021 while planning for impl ementing a new procedure for free access
for the 2022 season.
Funding Source:
There is no funding source for this pilot program. Season token and daily pass beach revenue
is budgeted at $1M in the 2021 adopted budget.
Council Action:
For Action
Summary:
The 2021 adopted budget includes $1M in revenue from this source to balance the budget.
Staff seeks direction on where to fund this expense from. Currently, the 2021 fund balance of
the general fund is projected at $15,189,850 which is short of the City Council's policy level of
16.66% by $3,306,113.
The following information is provided to help provide an understanding of the challenges for
the Parks and Recreation Department to eliminate beach token sales for the 2021 season.
The department isn't against free beaches, but the items listed below are real concerns in trying
to implement this for the upcoming season which is scheduled to start Saturday, May 29th.
Park Districts vs City Department—The discussion of free beaches have come up
SP3.Page 190 of 506
consistently over the past several years where I have been asked why can other communities
have free beaches, but we don’t as the City of Evanston. The first information I offer is all
surrounding park districts are independent municipal agencies that have the authority to levy
taxes on its residents. Through these tax levies, park districts are able to cover the cost for
operating its beaches and other facilities on behalf of its residents. As park districts, these
agencies have dedicated revenue streams to fund their operations. Here in the City of
Evanston, we are not an independent park district, we are a City department funded by the
City’s general fund. The department has to advocate for its funding against the police, fire, and
the public works departments along with all other general fund departments. Because of this,
we do not have a dedicated and independent revenue stream to support the operations of our
beaches or any other parks and recreation facility as our neighboring park districts do.
Department Budget Impact—For fiscal year 2021, the department has a budget revenue line
item of $1 million associated with beach tokens, daily sales and aquatics camp. Meeting this
revenue number is already going to be a challenge for the department because we have made
the decision to not run Aquatics Camp this summer because Greenwood Beach will remain
closed because of the high water levels of Lake Michigan. Aqu atics Camp brings in
approximately $200k a year. The remaining $1 million dollars is anticipated revenue for beach
token sales and daily sales. Eliminating the sale of beach tokens and daily sales along with the
elimination of aquatics camp would leave a budget gap or shortfall of 20% in the department’s
budget. This shortfall would put the department in an unfavorable position trying to balance this
fiscal year. It would require the elimination of existing positions, programs and events to make
up this dollar amount. The chart below will show the revenues and expenses generated over
the past five years from beach tokens, daily sales and aquatics camp combined.
2015 2016 2017 2018 2019 2020
Revenues $907,574.00 $993,343.00 $1,010,513.58 $975,634.27 $975,634.27 $1,058,797.00
Expenses $864,859.65 $882,952.76 $913,640.33 $987,766.84 $987,566.93 $810,355.59
Viply Contract Impact—In 2021, the department introduced the community to Viply. Viply is
our digital beach token vendor that provides an app for beach goers to purchase beach tokens
digitally rather than buying our traditional physical token. Based on our Viply contract,the City
would be required to pay the NET amount of the transaction refunded back to Viply for all
proceeds received. It is anticipated we would have to pay Viply $72,817 for revenue already
received by the City under the terms of the contract. This payment is the money to cover the
refunds issued to people who have already paid through Viply. Currently, we have sold
approximately 2,400 digital beach tokens to date.
Departmental Operational Impact— Prior to 2021, beach tokens would be sold and
processed out of the Parks and Recreation administrative offices. The department no longer
has a designated office clerk to process payments and refunds for residents within our
administrative offices, these tasks have been decentralized and are now processed at your
local community center. To date, the department have sold over 4,000 physical beach tokens.
Processing these refunds will now become labor intensive and extremely laborious for the
department clerks at each building because anyone who paid with cash or check would need
Page 2 of 7
SP3.Page 191 of 506
to complete a vendor registration form in order to be issued a refund check. Furthermore,
processing this amount of refunds is adding to a staff that is already stretched thin due to
everyone having to do more with less and already added administrative responsibilities.
Existing Free Beach Access—The department currently provides free access to any beach
to all families that qualify for free and reduce lunch in District 65 schools. This has been a long
standing policy in the department. In 2018, the department partnered with District 65 and Cradle
to Career to improve access for marketing our free beach access program. In this partnership,
the district agreed to send a direct notification letter to all families that qualified for free and
reduced lunch on the City’s behalf informing them about their eligibility for free beach access
and/or 50% scholarship reduction on any City program within our department. Once these
letters starting going out to families, the department has given away as many as s ix times more
tokens than we did in 2015.
In addition, the department partners with local nonprofits and school social workers in providing
free tokens to partnering agencies to provide additional access for families serve.
Also, any student ages 14-18 and attends ETHS is eligible for a free teen 10 punch pass that
can be picked up from any community center. Students only have to show their high school ID.
Through the past several years, the department has made significant efforts and improvements
to provide free access to the beaches to anyone who wants to attend the beaches. The chart
below shows the number of free tokens given away since 2015 via the scholarship letter
program and partnering agencies and the improvements in providing access.
2015 2016 2017 2018 2019 2020
Free Beach
Tokens
(scholarship)
473 531 993 2714 1761 880
Token
Donations to
Partners/
Soc. Worker
476 650 764 825 714 490
Free Access for Residents and Non-Residents
If the City Council were to move forward with allowing free beach access for residents it should
be noted that a fee can no longer apply for non-residents in this instance.
The Illinois State Constitution and the United States Constitution all ban unreasonable
discrimination. The constitutional right to equal protection of the law prevents a government
body from setting up a classification scheme that distinguishes between members of the public
and unreasonably discriminates against certain of those members. Not every classification
scheme is invalid. Only those that result in unreasonable discrimination are invalid." Austin
View Civic Assn. v. City of Palos Heights, 85 Ill.App.3d 89, 97 (1st Dist. 1980).
The most litigated example of municipalities setting up a classification scheme based on
residency is in the sale of water. In Austin View Civic Assn, Village of Niles v. City of Chicago,
82 Ill.App.3d 60 (1st Dist. 1980) and City of Chicago v. Town of Cicero, 210 Ill. 290 (1904), the
Page 3 of 7
SP3.Page 192 of 506
court in each of those cases ruled the rates charged to non-residents of the seller could not be
arbitrary and had to be rationally related to a legitimate legislative purpose. In the case of
Cicero, the City of Chicago charged Cicero substantially higher rates in an effort to subsidize
fire protection in Chicago. The Court ruled this unconstitutional. In the case of Niles, Chicago
charged every suburban customer the same rate; however, the Court ruled this unconstitutional
since each suburb was different and distinct from the o ther.
In the City's case, if we offered free beach access to City residents and charged non-residents,
we could be sued for discrimination and violation of equal protection. The rationale for offering
free beach access to residents and charging non-residents would be creating a discriminatory
classification scheme that must be related to a legitimate governmental purpose. Currently, the
City charges for beach access for the purpose of maintaining and staffing the beaches. If that
cost was borne solely by non-Evanston residents, such a scheme would likely be ruled
discriminatory, arbitrary and not rationally related to any legitimate governmental interest.
Summary
In summary, the revenue generated from beach tokens and daily sales helps cover the
expenses incurred to operate the lakefront, and it helps the department subsidize the cost of
providing discounted programming to income-eligible residents. Losing revenue generated
from beach tokens and daily beach sales would have a negative impact on the department
budget and decisions would need to be made to determine what fees or taxes should be
increased or if services should be cut in order to balance the budget shortfall.
Attachments:
61-R-21 Authorizing Pilot Program for Free Beach Access for 2021
Page 4 of 7
SP3.Page 193 of 506
5/24/2021
61-R-21
A RESOLUTION
AUTHORIZING A PILOT PROGRAM FOR FREE BEACH ACCESS
FOR 2021
WHEREAS,the City of Evanston, Cook County, Illinois (“City”), is a home
rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of
the Illinois Constitution, may exercise any power and perform any function pertaining to
its government and affairs; and
WHEREAS,Evanston City Code 7-11-3 requires possession of a token in
order to access Evanston beaches; and
WHEREAS,Evanston City Code 7-11-3 authorizes but does not require a
fee to be charged for such tokens; and
WHEREAS,the City of Evanston currently charges for beach tokens with
an estimated $1 million in revenue; and
WHEREAS,the City of Evanston’s Parks and Recreation Department
funding is derived from the general fund; and
WHEREAS,other municipalities have park districts with separate tax
levies to fund the district; and
WHEREAS,on May 10, 2021, Council Member Devon Reid requested a
Special Order of Business be placed on the agenda for the May 24, 2021 meeting to
make Evanston City Beaches free for the 2021 season;and
WHEREAS,a pilot program to determine the future feasibility of free
beach access for future years is necessary due to the potential budget impact.
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SP3.Page 194 of 506
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1:The foregoing recitals shall be and hereby are incorporated
in this Section One as if said recitals were fully set forth herein.
SECTION 2:City Staff is authorized and directed to complete a pilot
program for the 2021 beach season,giving access to beach tokens free of charge
consistent with City Code 7-11-3.
SECTION 3:City Staff is authorized and directed to refund money for
tokens and passes already sold.
SECTION 4:This Resolution 61-R-21 will be in full force and effect from
and after the date of its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2021
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
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SP3.Page 196 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
From: Brian George, Assistant City Attorney
Subject: Ordinance 60-O-21, Creating Title 12 "Workers' Rights" of the City Code
and Mandating Hazard Pay for Certain Employees
Date: May 24, 2021
Recommended Action:
Councilmember Reid requested on May 10, 2021 that a special order of business be placed
on the agenda to mandate hazard pay for certain employees. Staff submits ordinance 60 -O-
21, creating Title 12 "Workers' Rights" of the City Code and mandating hazard pay for certain
employees. This ordinance requires larger retailers or franchises located in the City to pay
essential workers an additional $6.00 per hour on top of their base wage for work performed
during Phases 1 through 3 of Illinois' Coronavirus Response, and an additional $3.50 per hour
on top of the base wage for work performed during Phase 4 of the Illinois Coronavirus
Response. This requirement will be retroactive, going back fifteen (15) weeks from the date of
passage of the ordinance. Staff is neutral on a recommendation for this ordinance due to
insufficient time to conduct research, analysis and public input.
Council Action:
For Introduction
Summary:
The COVID-19 pandemic has led to the current state of emergency in Illinois. On March 20,
2020, Governor Pritzker issued an executive order requiring shelter-in-place for non-essential
workers in response to the COVID-19 emergency declaration. The Governor's March 20, 2020
executive order specifically identified essential businesses/essential infrastructure that were
encouraged to remain open during the pandemic. Over the past year, workers at these
essential businesses have continued to work and serve the Evanston community, despite
ongoing hazards, including the risk of contracting COVID-19. Their commitment to essential
work has ensured that Evanston residents have access to food, medicine, and other essential
goods during the pandemic.
Essential workers have incurred extra costs and risks as a result of the pandemic that other
"non-essential" workers may not have incurred. It is in the public interest for essential workers
to use personal protective equipment at work and away from work, including commuting to and
from work. Workers generally use their own funds to pay for off-the-job protective equipment.
SP4.Page 197 of 506
Workers may also incur extra costs to ensure a safe commute to and from work. Some workers
may pay for tolls, gas, and parking in order to ensure a safer commute. Additionally, with many
schools closed during the pandemic, a child care emergency has been created for essential
workers who do not have the option of working from home.
Ordinance 60-O-21 creates a hazard pay requirement for covered employees by covered
employers. Generally, larger retailers or franchises located in the City will be required to pay
essential workers an additional $6.00 per hour on top of their base wage for work performed
during Phases 1 through 3 of Illinois' Coronavirus Response, and an additional $3.50 per hour
on top of the base wage for work performed during Phase 4 of the Illinois Coronavirus
Response. This requirement will be retroactive, going back fifteen (15) weeks from the date of
passage of the ordinance.
Attachments:
60-O-21 Creating Title 12 Workers' Rights and Mandating Hazard Pay
Page 2 of 14
SP4.Page 198 of 506
5/17/2021
60-O-21
AN ORDINANCE
Creating Title 12 “Workers’ Rights” of the City Code and Mandating
Hazard Pay for Certain Employees
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Evanston City Code of 2012, as amended, is hereby
further amended to create the following:
TITLE 12 – WORKERS’ RIGHTS.
CHAPTER 1 – ESSENTIAL WORKER HERO PAY.
12-1-1. – DEFINITIONS.
The definitions set forth in this Section shall govern the construction and meaning of the
terms used in this Chapter:
Base Wage The hourly wage paid to Covered
Employees as of the effective date of this
Chapter less Hazard Pay owed under this
Chapter or any other premium hourly rate
already paid to compensate Covered
Employees for working during the
pandemic (referred to herein as
“employer-initiated hazard pay”).
City City of Evanston
Covered Employee Any individual who qualifies as an
employee entitled to payment of a
minimum wage from any employer under
the Cook County minimum wage
Ordinance, as provided under Chapter 42
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SP4.Page 199 of 506
60-O-21
~2~
Division 2 of the Cook County Code of
Ordinances, and who works at an
Essential Retail Store on either a full-time
or part-time basis
Covered Employer Any Person or Corporation who (a)
directly or indirectly or through an agent
or any other Person owns or operates a
non-public or non-governmental Essential
Business as defined in Governor
Pritzker’s Executive order issued March
20, 2020 and employs or exercises
control over the wages, hours or working
conditions of any Covered Employee; and
(b) employs 500 or more employees
nationwide regardless of where those
employees are employed, or is a
Franchisee associated with a Franchisor
or a network of Franchises with
Franchisees that employ more than 500
employees in the aggregate, regardless
of where those employees are employed
to determine the number of employees
employed by a Essential Retail Store, the
calculation shall be based upon:
a. The actual number of employees who
worked for compensation during the two
workweeks preceding the effective date
of this Chapter; and
b. All employees who worked for
compensation shall be counted, including
but not limited to:
i. Employees who are not covered by this
Chapter;
ii. Employees who worked within the
geographic limits of the City;
iii. Employees who worked outside the
geographic limits of the City; and
iv. Employees who worked in full-time
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SP4.Page 200 of 506
60-O-21
~3~
employment, part-time employment, joint
employment, temporary employment, or
through the services of a temporary
services or staffing agency or similar
entity.
Employer-Initiated Hazard Pay A premium hourly rate to compensate
Covered Employees for the hardships
and/or risks associated with working
during the COVID-19 pandemic. If a
Covered Employer pays such Employer-
Initiated Hazard pay on a flat rate basis,
the premium hourly rate is derived by
dividing the flat rate payment for a
workweek by the number of hours worked
in the workweek.
Franchise A written agreement by which:
1. A Person is granted the right to engage
in the business of offering, selling, or
distributing goods or services under a
marketing plan prescribed or suggested
in substantial part by the grantor or its
affiliates; and
2. The operation of the business is
substantially associated with a trademark,
service mark, trade name, advertising, or
other commercial symbol; designating,
owned by, or licensed by the grantor or its
affiliate; and
3. The Person pays, agrees to pay, or is
required to pay, directly or indirectly, a
Franchise fee.
Franchisee A Person to whom a Franchise is offered
or granted
Franchisor A Person who grants a franchise to
another Person.
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SP4.Page 201 of 506
60-O-21
~4~
Hazard Pay An additional per hour wage amount in
addition to each Covered Employee’s
Base Wage or Holiday Premium wage for
each hour worked within the City.
Holiday Premium The hourly wage paid to Covered
Employees for performing work during a
holiday or holiday season.
Hours Worked The time during which a Covered
Employee is subject to the control of a
Covered Employer, including all the time
the employee is suffered or permitted to
work, and on-call.
Essential Retail Store A retail or wholesale store, that is located
within the geographic limits of the City,
and that sells primarily grocery and
household goods for offsite consumption,
including the sale of fresh produce,
meats, poultry, fish, deli products, dairy
products, canned foods, dry foods,
beverages, baked foods, prepared foods,
personal care items, detergents,
medicine, and other food or general
household supplies.
Person Any individual, corporation, partnership,
limited partnership, limited liability
partnership, limited liability company,
business trust, estate, trust, association,
joint venture, agency, instrumentality, or
any other legal or commercial entity,
whether domestic or foreign.
12-1-2. – PAYMENT OF HAZARD PAY TO COVERED EMPLOYEES.
A. Duration of Hazard Pay. Covered Employers shall pay Hazard Pay to all Covered
Employees for any pay period during which the City of Evanston is not within
Phase 5 guidelines as defined by the Illinois Department of Health or until
Evanston/Skokie District 65 fully reopens for in-person instruction, whichever
occurs first.
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SP4.Page 202 of 506
60-O-21
~5~
B. Hazard Pay. Covered Employers shall pay Covered Employees a wage of no
less than the premium hourly rate set under the authority of this Chapter. The
premium hourly rate for each Covered Employee shall be: (1) an additional six
dollars ($6.00) per hour during Phases 1 through 3 of the State of Illinois
Coronavirus Response or (2) an additional three dollars fifty cents ($3.50) per
hour during Phase 4 of the State of Illinois Coronavirus Response, for all hours
worked at an Essential Retail Store on top of the Covered Employee’s Base
Wage or Holiday Premium, whichever applicable at the time of hours worked.
The Hazard Pay rate shall not include compensation already owed to Covered
Employees, Holiday Premium rates, gratuities, service charge distributions, or
other bonuses.
C. Credits. Covered Employers providing employer-initiated hazard pay will be
credited for doing so in accordance with Section 12-1-4.
12-1-3. – CREDIT FOR EMPLOYER-INITIATED HAZARD PAY.
A. Employer-Initiated Hazard Pay shall be credited against the six dollars ($6.00)
per hour for the hourly amount paid to each Covered Employee (e.g., A Covered
Employer offering two dollars ($2.00) per hour in Employer-Initiated Hazard Pay
owes an additional four dollars ($4.00) per hour in Hazard Pay per this Chapter.)
To receive credit for paying a Covered Employee Employer-Initiated Hazard Pay,
a Covered Employer must demonstrate that, as of the effective date of this
Chapter and in any subsequent covered workweeks, the Covered Employer paid
such Employer-Initiated Hazard Pay to the Covered Employee. No Covered
Employer shall be credited prospectively for any past payments. No Covered
Employer shall be credited for any hourly premiums already owed to Covered
Employees, such as but not limited to, Holiday Premiums. Nothing herein shall
be interpreted to prohibit any employer from paying more than six dollars ($6.00)
per hour in Hazard Pay.
B. Employers providing Employer-Initiated Hazard Pay at a minimum of $4.00 per
hour for a minimum of 15 consecutive weeks preceding enactment of this
ordinance may opt to continue to provide hazard pay at the rate paid at the
enactment of this Section of the Code.
C. Covered Employers must, upon request of the City, immediately provide the
following to the Evanston City Clerk to receive credit for Employer Initiated
Hazard Pay:
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SP4.Page 203 of 506
60-O-21
~6~
1. A copy of the Employer’s Hazard Pay policy; and
2. A statement, provided under penalty of perjury, explaining Covered
Employees’ hourly Base Wages, hourly Holiday Premiums, hourly employer-
initiated hazard pay, and any other wage bonuses received during the last twelve
(12) months; and
3. For any Covered Employee(s) as to whom a Covered Employer seeks credit
for Employer-Initiated Hazard Pay, documentation reflecting that such payments
were made, for each hour claimed; and
4. Documentation that allows the City to review for compliance by assessing
wages for the past twelve (12) months and that is itemized in such a way that the
City can understand a Covered Employee’s Base Wage distinguished from
Holiday Premiums and other bonuses or pay increases that are separate and
distinct from employer-initiated hazard pay.
a. The following constitutes acceptable evidence of employer-initiated
hazard pay described in Subsection (B)(4): A spreadsheet, of all Covered
Employees and their wages for each pay period for the last twelve (12)
months, that allows the City to distinguish Base Wage from Holiday Pay
and other bonuses or pay increases that are separate and distinct from
employer-initiated hazard pay.
D. Any offer of proof under this section shall be accompanied by a written
acknowledgment that it was submitted under penalty of perjury.
12-1-4. – WAIVER.
The provisions of this chapter may not be waived by agreement between an individual
Covered Employee and a Covered Employer. All the provisions of this Chapter, or any
part thereof, may be waived in a bona fide collective bargaining agreement, but only if
the waiver is explicitly set forth in such agreement in clear and unambiguous terms.
12-1-5. – PROHIBITIONS.
A. It shall be unlawful for a Covered Employer or any other Person to interfere with,
restrain or deny the existence of, or the attempt to exercise, any rights protected
under this Chapter.
Page 8 of 14
SP4.Page 204 of 506
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~7~
B. Employers shall not take Retaliatory Action or discriminate against any employee
or former employee because the individual has exercised rights protected under
this Chapter. Such rights include, but are not limited to, the right to request
Hazard Pay pursuant to this Chapter; the right to file a complaint with the City or
inform any person about an employer's alleged violation of this Chapter; the right
to participate in an investigation, hearing or proceeding or cooperate with or
assist the City in its investigations of alleged violations of this Chapter, and the
right to inform any person of their rights under this Chapter. Protections of this
Chapter shall apply to any employee who mistakenly, but in good faith, alleges
noncompliance with this Chapter. Taking adverse action against an employee,
including lowering an employee’s Base Wage or Holiday Premium Wages or
reducing work hours, within 90 days of the employee's exercise of rights
protected under this Chapter shall raise a rebuttable presumption of having done
so in retaliation for the exercise of such rights.
C. A Person shall not discharge, reduce the compensation of nor otherwise
discriminate against any Person for making a complaint to the City, participating
in any of its proceedings, using any civil remedies to enforce his or her rights, or
otherwise asserting his or her rights under this Chapter. Within one hundred
twenty (120) days of an Employer being notified of such activity, it shall be
unlawful for the Employer to discharge any Employee who engaged in such
activity unless the Employer has clear and convincing evidence of just cause for
such discharge.
D. No Employer may fund increases in compensation required by this Chapter, nor
otherwise respond to the requirements of this Chapter, by reducing the
compensation of any non-management Employees nor by reducing the pension,
vacation, or other non-wage benefits of any such Employees, nor by increasing
charges to them for parking, meals, uniforms or other items. If an Employer
makes such adverse changes after the filing of the notice giving rise to this
Chapter but before this Chapter has become effective, then upon this Chapter's
effective date, such Employer shall restore the conditions of the status quo ante.
12-1-6. – CONFLICT.
Nothing in this article shall be interpreted or applied to create any power or duty in
conflict with any federal or state law. The term "Conflict," means a conflict that is
preemptive under federal or state law.
Page 9 of 14
SP4.Page 205 of 506
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~8~
12-1-7. – NOTICE.
A. The City shall, as expeditiously as possible, publish and make available on its
website a notice suitable for Covered Employers to inform employees of their
rights under this Chapter.
B. Every Covered Employer shall, within three (3) days after the City has published
and made available the notice described in Subsection A of this Section, provide
the notice to employees in a manner calculated to reach all employees, including,
but not limited to, posting in a conspicuous place at the workplace; via electronic
communication; or posting in a conspicuous place in a Covered Employer's web
based or app-based platform. The Covered Employer's notification shall be
provided in all languages spoken by more than ten percent (10%) of Employees.
C. Every Covered Employer shall, within three (3) days after the City has published
and made available the notice described in Subsection A of this Section or at the
time of hire, whichever is later, provide each Covered Employee the Covered
Employer and owner or manager’s name; address; telephone number; and
whether it is part of a franchise associated with a franchisor or network of
franchises. If the information the Covered Employer provided to the Covered
Employee changes, the Covered Employer shall provide the updated information
in writing within ten (10) days of the change.
D. Every Covered Employer shall provide notice to employees when the Risk Level
in the City either moves from one Phase to another under a State of Illinois
Department of Public Health Order. Notice shall be given in a manner calculated
to reach all employees, including, but not limited to, posting in a conspicuous
place at the workplace; via electronic communication; or posting in a
conspicuous place in a Covered Employer's web based or app-based platform.
The Covered Employer's notification shall be provided in all languages spoken by
more than ten percent (10%) of Employees.
12-1-8. – ENFORCEMENT PROCEDURES.
A. Enforcement Priority. It shall be the policy of the City of Evanston that all
employees be compensated fairly according to the law and that employers who
engage in wage theft be held accountable.
B. Administrative Enforcement.
Page 10 of 14
SP4.Page 206 of 506
60-O-21
~9~
1. The City is authorized to take appropriate steps to enforce this Chapter. The
City may investigate any possible violations of this Chapter by an employer or
other person and, where the City has reason to believe that a violation has
occurred, it may order appropriate temporary or interim relief to mitigate the
violation or maintain the status quo pending completion of a full investigation
or hearing.
2. Where the City, after a hearing that affords a suspected violation of due
process, determines that a violation has occurred, it may order any
appropriate relief, including, but not limited to, reinstatement, the payment of
any back wages unlawfully withheld, and the payment of an additional sum as
an administrative penalty in the amount of fifty dollars ($50.00) to each
employee or person whose rights under this Chapter were violated for each
day that the violation occurred or continued. A violation for unlawfully
withholding wages or service charges shall be deemed to continue from the
date immediately following the date that the sums were due and payable, to
the date immediately preceding the date the sums are paid in full. Where
prompt compliance is not forthcoming, the City may take any appropriate
action to secure compliance, including initiating a civil action pursuant to
Section 12-1-9(C), and, except where prohibited by state or federal law,
requesting that City agencies or departments revoke or suspend any
registration certificates, permits, or licenses held or requested by the
employer or person until such time as the violation is remedied. All City
agencies and departments shall cooperate with such revocation or
suspension requests. In order to compensate the City for the costs of
investigating and remedying the violation, the City may also order the
violating employer or person to pay to the City a sum of not more than fifty
dollars ($50.00) for each day and for each employee or person as to whom
the violation occurred or continued. Such funds shall be allocated to the City
and shall be used to offset the costs of implementing and enforcing this
Chapter.
3. An employee, representative of employees, or other person may report in
writing any suspected violation of this Chapter to the City. The City shall
encourage reporting pursuant to this subsection by keeping confidential, to
the maximum extent permitted by applicable laws, the name and other
identifying information of the person reporting the violation and any employee
whose name is included in the report. Provided, however, that with the written
authorization of such person, the City may disclose his or her name and
identifying information as necessary to enforce this Chapter or for any other
Page 11 of 14
SP4.Page 207 of 506
60-O-21
~10~
appropriate purpose. In order to further encourage reporting by employees, if
the City notifies an employer that the City is investigating a complaint, the City
shall require the employer to post or otherwise inform its employees that the
City is conducting an investigation, using a form provided by the City.
C. Civil Enforcement.
The City, the City Attorney, any person aggrieved by a violation of this Chapter,
any entity a member of which is aggrieved by a violation of this Chapter, or any
other person or entity acting on behalf of the public as provided for under
applicable state law, may bring a civil action in a court of competent jurisdiction
against the employer or other person violating this Chapter and, upon prevailing,
shall be entitled to all remedies available to remedy any violation of this Chapter,
including but not limited to back pay, reinstatement and/or injunctive relief, and
the payment of an additional sum as penalty in the amount of fifty dollars
($50.00) to each employee or person whose rights under this Chapter were
violated for each day that the violation occurred or continued, up to a maximum
of one thousand dollars ($1,000.00) per employee or aggrieved person.
Violations of this Chapter are declared to irreparably harm the public and covered
employees generally. The court shall award reasonable attorney's fees and
expenses to any plaintiff who prevails in an action to enforce this Chapter.
Provided that any person or entity enforcing this Chapter on behalf of the public
shall, upon prevailing, be entitled only to equitable, injunctive or restitutionary
relief, and reasonable attorneys' fees and costs. No criminal penalties shall
attach for any violation of this Chapter, nor shall this Chapter give rise to any
cause of action for damages against the City.
D. The City is authorized to assess fines as follows:
1. Failure to display written notice of rights under Section12-1-9; $550.00.
2. Failure to comply with prohibitions against retaliation for exercising rights
protected under Sections 12-1-2 and 12-1-6; $1,200.00 per aggrieved party
(shall be paid to the aggrieved party).
3. Failure to provide notice of investigation to employees under Section 12-1-9;
$550.00.
4. Failure to post or distribute public notice of failure to comply with final order
under subsection 12-1-7; $550.00.
Page 12 of 14
SP4.Page 208 of 506
60-O-21
~11~
The maximum amount that may be imposed in fines in a one-year period for
each type of violation listed above is $5,500.00 unless a fine for retaliation is
issued, in which case the maximum amount is $22,000.00.
E. A respondent who willfully hinders, prevents, impedes, or interferes with a City
official or Hearing Examiner in the performance of their duties under this
ordinance shall be subject to a civil penalty of not less than $1,200.00 and not
more than $5,500.00.
F. In addition to the unpaid compensation, penalties, fines, liquidated damages,
and interest, the City may assess against the respondent in favor of the City the
reasonable costs incurred in enforcing this ordinance, including but not limited to
reasonable attorneys' fees and Hearing Examiner Fees.
12-1-9. – NO PREEMPTION OF HIGHER STANDARDS.
The purpose of this Chapter is to ensure minimum labor standards. This Chapter does
not preempt or prevent the establishment of superior employment standards (including
higher wages) or the expansion of coverage by ordinance, resolution, contract, or any
other action of the City.
12-1-10. – SEVERABILITY.
If any subsection, sentence, clause or phrase of this Chapter is for any reason held to
be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Chapter, which shall remain in full
force and effect. The City Council hereby declares that it would have passed this
Chapter and each and every subsection, sentence, clause and phrase thereof not
declared invalid or unconstitutional, without regard to whether any portion of the article
would be subsequently declared invalid or unconstitutional. The courts are hereby
authorized to reform the provisions of this Chapter in order to preserve the maximum
permissible effect of each subsection herein.
12-1-11. – RETROACTIVITY.
12-1-2 and 12-1-3 of this Title 12, Chapter 1 of the Evanston Cite Code shall apply
retroactively for fifteen (15) weeks prior to enactment of this Section of the Code.
Page 13 of 14
SP4.Page 209 of 506
60-O-21
~12~
SECTION 2: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 14 of 14
SP4.Page 210 of 506
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 10th, 2021
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
CM1.Page 211 of 506
Motion to suspend the rules and allow the meeting to be held virtually
Passed 8-0 Ald. Fleming absent for vote
Motion:Ald.
Wilson
Second:Ald.
Rainey
Mayor’s Public Announcements
Mayor Hagerty Announcements:
●. Presentation of Keys to the City
●Asian American & Pacific Islander Heritage Month Proclamation
Watch
City Manager ’s Public Announcements
City Manager Announcements:
●Promotion of William Muno to Deputy Chief of Operations for Evanston Fire
Department
Watch
City Clerk’s Communications
City Clerk had no announcements Watch
Public Comment
Carl Klein Believes the Rules Committee should codify rules to allow an
outgoing City Council to vote on matters only relating to payroll and
bills. He agrees with the remarks made by Councilmember Fleming
about having a set inauguration date for the transition of power
between elected officials.
Watch
Ben Klitzkie Voiced his concern about the legality of the outgoing City Council to
vote on the agenda items presented at this meeting.He asked the
City Council vote against 19-O-21, amending the City of Evanston’s
Leaf Blower Policy. This amendment would have consequences to
landscaping businesses and restrict the hours of usage.He stated
this would cause his business to service fewer accounts and lose on
Watch
CM1.Page 212 of 506
revenue. As a result this would cause him to layoff employees.
Mike Vasilko Questioned the legitimacy of the current City Council’s ability to
conduct business after new Council Members were certified by the
election results. Inquired why there was an agenda if there were no
Committee meetings. He objected to the approval of Ordinance
47-O-21 due to the cost it will have on taxpayers.Acknowledged the
work of Ald. Fleming with her constituents.
Watch
Jeremy Vannatta He doesn't believe the outgoing City Council should be taking any
action on important items on the consent agenda.He emailed
members of the City Council weeks ago about the water rates and
received two responses. He also emailed the City Manager about the
lawsuit involving Chief Cook and would like to know what’s steps will
be taken to ensure similar matters don’t happen with city staff and
their use of social media
Watch
Tina Paden Believes APW agenda items should not be on the agenda since the
meeting was cancelled. Shared her remarks about the reparations
program and it’s implications on qualifying residents.
Watch
Priscilla Giles She stated that the TIF District being considered at tonight’s agenda
does not represent the residents that live in the area. Claims there is
no plan to sustain the residents or the greenery during the pandemic.
Watch
Renee Paden Stated that eminent domain is often used to remove people of the city
they live in. Said this is taking place in the 5th Ward and this will
cause the population of the African-American community to dwindle.
Doesn’t want eminent domain to be used in TIF Districts.
Watch
Jamie Robin Collier Asked City Council to not take any action on the TIF District because
it could challenge the legality of this City Council meeting, the effect
of increased property value will have on tax collection.Made a
suggestion to have a study conducted to determine how the Civic
Center can be made carbon neutral.
Watch
Alex Elliott Voiced her support for Ordinance 19-O-21, amending the City of
Evanston’s Leaf Blower Policy. She has asked her landscaping
service to not use leaf blowers and claims she pays the same service
fee. She said leaf blowers are hazardous to the environment and
cause air and noise pollution.
Watch
Trisha Connolly Read her remarks on our local government, the City Council and the
order of business.
Watch
Ray Friedman Questioned the legality of the meeting and proposed to postpone any
action until the new City Council is sworn in. Thanked the outgoing
City Council for their years of service and wished them the best.
Watch
CM1.Page 213 of 506
Special Order of Business
SP1.Resolution 55-R-21, Upon the Occasion of the Retirement of
Mayor Stephen H. Hagerty
City Council adopted Resolution 55-R-21, commending Mayor Stephen H.
Hagerty’s years of service as Mayor of the City of Evanston during the
years 2017 through 2021.
For Action
Approved on Consent Agenda
SP2.Resolution 56-R-21, Upon the Occasion of the Retirement of
Clerk Devon Reid
City Council adopted Resolution 56-R-21, commending Clerk Devon Reid’s
years of service as Clerk of the Evanston City Council during the years
2017 through 2021.
For Action
Approved on Consent Agenda
SP3.Resolution 52-R-21, Upon the Occasion of the Retirement of
Alderman Judy Fiske
City Council adopted Resolution 52-R-21, commending Alderman Judy
Fiske’s years of service as a member of the Evanston City Council.
For Action
Approved on Consent Agenda
SP4.Resolution 51-R-21, Upon the Occasion of the Retirement of
Alderman Donald Wilson
City Council adopted Resolution 51-R-21, commending Alderman Donald
Wilson’s years of service as a member of the Evanston City Council.
For Action
Approved on Consent Agenda
CM1.Page 214 of 506
SP5.Resolution 54-R-21, Upon the Occasion of the Retirement of
Alderman Robin Rue Simmons
City Council adopted Resolution 54-R-21, commending Alderman Robin
Rue Simmons' years of service as a member of the Evanston City Council.
For Action
Approved on Consent Agenda
SP6.Resolution 53-R-21, Upon the Occasion of the Retirement of
Alderman Ann Rainey
City Council adopted Resolution 53-R-21, commending Alderman Ann
Rainey’s years of service as a member of the Evanston City Council.
For Action
Approved on Consent Agenda
SP7. Ordinance 47-O-21, Lease of City-Owned Property Located at
2603 Sheridan Rd. to Artists Book House
City Council approved Ordinance 47-O-21, authorizing the City Manager to
execute a lease agreement for Cityowned real property (known as the
Harley Clarke Mansion) located at 2603 Sheridan Road with Artist Book
House (“ABH”) for the operation of a venue for teaching creative writing,
printing books, production of paper, and bookbinding,as well as space for
bookstore, library, art gallery, cafe, lecture hall,and classrooms. The lease
term is for 40 years beginning May 10, 2021, and ending May 10, 2061.
For Action
Approved on Consent Agenda
CM1.Page 215 of 506
Consent Agenda
CM1.Approval of the Minutes of the Regular City Council meeting of
April 26, 2021
City Council approved the minutes of the Regular City Council meeting of
April 26, 2021
For Action
Approved on Consent Agenda
A1.Approval of the City of Evanston Payroll and Bills List
City Council approved the City of Evanston Payroll for the period of April
12, 2021, through April 25, 2021, in the amount of $2,750,539.78 Bills List
for May 11, 2021, in the amount of $2,690,423.59.
For Action
Approved on Consent Agenda
A2.Approval of up to $200,000 of CDBG-CV Funding for Summer
Youth Activities to Reduce Violence and Address Social and
Emotional Issues Resulting from the Pandemic
City Council approved up to $200,000 in CDBG-CV funding to provide
summer activities for youth suffering emotional and psychological stress
from social isolation and other factors due to the COVID-19 pandemic. Up
to $115,000 will be used for program supplies and up to $85,000 for
staffing. This initiative “My City, Your City, Our City” will be implemented
throughout the summer via: extended hours at four community centers;
community building/violence prevention events scheduled each Saturday,
and community building/violence prevention events on the first Friday of
each month starting in June and culminating in a Back to School event to
usher youth safely back to school for the fall. Funding of up to $200,000 is
from the City’s CDBG-CV CARES Act grant, 215.21.5226.63045.The City
received $1,586,370 in CARES Act CDBG-CV funding to prevent, prepare
for, and respond to the coronavirus. $626,496 is budgeted for Public
Services, of which $230,000 has been allocated previously,leaving a
balance of $196,496 to be allocated to specific activities.
For Action
Approved on Consent Agenda
CM1.Page 216 of 506
A3.Approval of Storefront Modernization Grant in the Amount of
$1,710 for Enzo the Baker, 517 Dempster Street
City Council approved financial assistance to Enzo the Baker totaling
$1,710. Funds will come from the Business District Improvement Account
# 100.15.5300.65522. $150,000 has been allocated to this account. No
funding has been allocated from this account, to date,as this is the first
request since the fund was reinstituted by the City Council in April.
For Action
Approved on Consent Agenda
A4.Approval of Entrepreneurship Emergency Assistance Funding
Request
City Council approved financial assistance to one eligible applicant of the
Entrepreneurship Support Program totaling $6,000.For FY 2021, the
Entrepreneurship Support Account (100.15.5300.62664)was allotted
$50,000. To date, $43,990.09 has been awarded.
For Action
Approved on Consent Agenda
A5.Approval of Change Order No. 1 to the Contract with J.A.
Johnson Paving Company for the 2021 Street Patching Program
City Council authorized the City Manager to execute Change Order No. 1
to the contract with J. A. Johnson Paving Company (1025 E. Addison Ct.,
Arlington Heights, Illinois) for the 2021 Street Patching Program in the
amount of $100,000. Funding will be from the Capital Improvement Fund
2021 General Obligation Bonds (Account 415.40.4121.65515 – 421015).
For Action
Approved on Consent Agenda
A6.Resolution 49-R-21, Authorizing the City Manager to Negotiate
and Execute A Twenty-Five Year Alley Easement At 1708-1712
Sherman Avenue with The Varsity, LLC.
City Council adopted Resolution 49-R-21, Authorizing the City Manager to
Negotiate and Execute A Twenty-Five Year Alley Easement At 1708-1712
Sherman Avenue with The Varsity LLC, an Illinois Limited Liability
Company.
For Action
Approved on Consent Agenda
CM1.Page 217 of 506
A7.Ordinance 52-O-21, Approving Meeting Dates for the Joint
Review Board Meeting and Public Hearing for the Proposed
Five-Fifths TIF District Redevelopment Plan and Project
City Council approved Ordinance 52-O-21 establishing dates for
Five-Fifths TIF Public Hearing and Joint Review Board Meeting. Ald.
Robin Rue Simmons requests suspension of the rules for Introduction and
Action at the May 10, 2021 City Council meeting.
For Introduction and Action
Passed 9-0
Motion:Ald.
Suffredin
Second:Ald.
Rue Simmons
Watch
A8.Ordinance 55-O-21, Amending Title 10, Chapter 11, Section 18,
Schedule XVIII (P) Residents Only Parking Districts
City Council adopted Ordinance 55-O-21, amending Title 10, Chapter 11,
Section 18, Schedule XVIII (P) “Residents Only Parking Districts.” This
Ordinance will amend parking restrictions that were inadvertently left out of
Ordinance 27-O-21 adopted on April 26, 2021. Ordinance 27-O-21
amended parking on the east side of Sheridan Square from Garden Park
to Sheridan Road to allow for 3 hour parking from 6:00 am to 9:00 pm.
Ordinance 55-O-21 amends parking on the same portion of the west side
Sheridan Square to allow for R District Parking only.Discussions at the
April 12 and 26 City Council meetings, as well as the memorandum that
accompanied Ordinance 27-O-21 pertained to amendments to both sides
of Sheridan Square. Ordinance 55-O-21 will bring Sheridan Square in line
with the plans that were requested and discussed.City Manager requests
suspension of the rules for Introduction and Action at the May 10, 2021
City Council meeting.
Motion to suspend the rules for Introduction and Action
Passed 9-0
For Introduction and Action
Passed 9-0
Motion:Ald.
Suffredin
Second:Ald.
Rue Simmons
Motion:Ald.
Wynne
Second:Ald.
Revelle
Watch
A9.Ordinance 49-O-21, Amending Section 1-3-2 of the City Code to
Add Definitions of “Alderman”
City Council adopted Ordinance 49-O-21, Amending Section 1-3-2 of the
City Code to add definitions of the term “Alderman”allowing gender
neutral terms to be used as the titles of elected officials.
For Action
Approved on Consent Agenda
CM1.Page 218 of 506
A10.Ordinance 42-O-21, Authorizing the City Manager to Execute an
Agreement to Sell Water to the Village of Skokie,Illinois
City Council adopted Ordinance 42-O-21, Authorizing the City Manager to
Execute an Agreement to Sell Water to the Village of Skokie, Illinois.
For Action
Approved on Consent Agenda
A11.Ordinance 33-O-21 Seeking Authority to Negotiate the Sale of
City Owned Property Located at 2022-26 Central Street to a Single
Purpose Real Estate LLC to be Established by Lush Wine & Spirits,
LLC
City Council adopted ordinance 33-O-21 granting the City Manager
authority to negotiate the sale of city owned property.
For Action
Approved on Consent Agenda
P1.Ordinance 53-O-21, Amending Portions of the City Code to
Extend the Expiration Date of Permitted Uses Within the U2 Zoning
District
City Council adopted for introduction Ordinance 53-O-21,amending the
City Code to extend the expiration date of permitted uses within the U2
zoning district from December 31, 2021 to December 31, 2022.
For Introduction
Passed 6-3 Alds. Suffredin, Revelle and Wynne voted “No”
Motion:Ald.
Fiske
Second:Ald.
Braithwaite
Watch
P2.Ordinance 54-O-21, Amending Title 7, Chapter 8,Section 8 Tree
Preservation
Staff recommends that City Council consider Ordinance 54-O-21
amending the Tree Preservation Ordinance (7-8-8) to expand protection of
trees on private property. There is currently no capacity to implement and
administer the revised Tree Preservation Ordinance due to lack of staff
resources in the Public Works Agency (PWA) and Community
Development Department. Staff recommends inclusion of an effective date
in 2022 that is also contingent on the addition of new staff resources for
the 2022 budget to PWA that will support the implementation of this
ordinance.
For Introduction
Tabled in Committee
CM1.Page 219 of 506
P3.Ordinance 37-O-21, Granting Major Zoning Variations to
Construct a Four-Story Rear Addition and Adaptive Reuse of an
Existing Religious Structure in the R6 General Residential District
(1101 Church Street)
City Council adopted Ord. 37-O-21, granting major zoning relief for the
adaptive reuse of an existing structure and four-story addition for a total of
30 dwelling units at 1101 Church St. in the R6 General Residential District.
The applicant requests 24 dwelling units (plus 6 IHO bonus units for a total
of 30 dwelling units) where 15 dwelling units are allowed, 78.6% building
lot coverage where 65% is permitted, a 0’ street side yard setback to
match the existing structure where 15’ is required,1.5’ rear yard setback
where 25’ is required, 0’ for open parking in the interior side yard where 5’
is required, and 14 parking spaces where 22 parking spaces are required.
The applicant has complied with all other zoning requirements,and meets
the Standards for Major Variations for this district.
For Action
Approved on Consent Agenda
P4.Ordinance 43-O-21, Granting a Map Amendment and Major
Variations for 2030 Greenwood Street
City Council adopted a Zoning Ordinance Map Amendment to rezone
2030 Greenwood Street from I2 General Industrial to MXE Mixed-Use
Employment District. The Zoning Board of Appeals recommends approval
of the following Major Variations in order to construct a residential
development: 24 total dwelling units (20 regular units + 4 IHO bonus units)
where 18 dwelling units (22 with IHO bonus units)are permitted, and
building height of 4 stories at 38’ where 3 stories at 41’ is permitted.
For Action
Approved on Consent Agenda
P5.Ordinance 44-O-21, Amending Title 6 of the City Code
Concerning Wireless Facilities
City Council adopted Ordinance 44-O-21, granting approval of a City
initiated Text Amendment to the Zoning Ordinance,Title 6 of the City
Code, to establish a definition and regulations for wireless facilities.
For Action
Approved on Consent Agenda
CM1.Page 220 of 506
P6.Ordinance 48-O-21 Amending Title 6, the Zoning Ordinance, to
eliminate the Substitution of Special Use process,modify listed
Special Uses in non-residential and non-university districts,
establish an Administrative Review Use process and Administrative
Review Uses in non-residential and non-university districts.
City Council adopted Ordinance 48-O-21, amending Title 6, the Zoning
Ordinance, to eliminate the Substitution of Special Use process, modify
listed Special Uses in non-residential and non-university districts, establish
an Administrative Review Use process, and Administrative Review Uses in
non-residential and non-university districts. The proposal is staff-initiated
at the request of the City Manager and was previously discussed as a
Special Order of Business by the City Council on March 22, 2021.
Ordinance 48-O-21 has been updated to include review of the
Administrative Review Use ordinance regulations by the City Council in
two years from the effective date, after May 10, 2023,as requested at the
Planning & Development Committee meeting of April 26, 2021.
For Action
Approved on Consent Agenda
P7.Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower
Policy
Staff recommends City Council adoption of Ordinance 19-O-21, Amending
the City of Evanston’s Leaf Blower Policy. This ordinance amends the
times and days when leaf blowers are permitted to be used in Evanston,
modifies the penalty for violating the new rules and eliminates loopholes
for non-gasoline powered equipment use.
Motion to table to the June 14, 2021 City Council meeting
Passed 9-0
For Action
Tabled until the June 14, 2021 City Council meeting
Motion:Ald.
Fiske
Second:Ald.
Rainey
Motion:Ald.
Revelle
Second:Ald.
Wynne
Watch
R1.20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code,
“City of Evanston Code of Ethics and Board of Ethics”
Staff recommends City Council adoption of Ordinance 20-O-12, Amending
Title 1, Chapter 10 of the Evanston City Code, “City of Evanston Code of
Ethics and Board of Ethics”.
Motion:Ald.
Suffredin
Second:Ald.
Rainey
Watch
CM1.Page 221 of 506
Motion to table to the May 24, 2021 City Council meeting
Motion to overrule the hold on the agenda item
Failed 4-5.WIlson, Rainey, Fiske, Braithwaite and Wynne voted “Yes”
For Action
Tabled to the May 24, 2021 City Council meeting
Motion:Ald.
Fleming
Second:Ald.
Revelle
Motion:Ald.
Rainey
Second:Ald.
Wilson
Call of the Wards
Ward 1:No Report Watch
Ward 2:Ward meeting on May 13 at 7 p.m.Watch
Ward 3:No Report Watch
Ward 4:No Report Watch
Ward 5:Reminded residents to check their email for her final newsletter.Watch
Ward 6:No Report Watch
Ward 7:No Report Watch
Ward 8:No Report Watch
Ward 9:No Report Watch
Adjournment
Mayor Hagerty called to recess until 7:30 p.m, and by a 6-3 vote City Council recessed until
7:30 p.m.
CM1.Page 222 of 506
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 10th, 2021
Present:
Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Fleming
Councilmember Burns (9)
Absent:
Presiding: Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 223 of 506
Administration of Athenian Oath of Citizenship and Oath of Office to Mayor
Invocation
Administration of Athenian Oaths of Citizenship and Oaths of Office to the Councilmembers
Administration of Athenian Oath of Citizenship and Oath of Office to Clerk
Watch
Watch
Watch
Watch
Call of the Wards
Ward 1:Councilmember Kelly shared her thoughts and thanks on being elected to
represent the 1st Ward. Made a referral to APW to establish a separate fund to
account for the receipt and disbursement of funds received under the American
Plan Rescue Act.
Watch
Ward 2:Councilmember Braithwaite shared his thoughts and thanks on being elected to
represent the 2nd Ward.
Watch
Ward 3:Councilmember Wynne shared her thoughts and thanks on being elected to
represent the 3rd Ward.
Watch
Ward 4:Councilmember Nieuwsma shared his thoughts and thanks on being elected to
represent the 4th Ward. Plans on hosting Ward meetings on the first Tuesday of
every month at 7 p.m. He will have office hours on the second Saturday of each
month at 10 a.m. The first will be held at Berry Pike Cafe located at 1100 Davis St.
Watch
Ward 5:Councilmember Burns shared his thoughts and thanks on being elected to
represent the 5th Ward.
Watch
Ward 6:Councilmember Suffredin shared his thoughts and thanks on being elected to
represent the 6th Ward.
Watch
Ward 7:Councilmember Revelle shared her thoughts and thanks on being elected to
represent the 7th Ward.
Watch
CM1.Page 224 of 506
Ward 8:Councilmember Reid shared his thoughts and thanks on being elected to
represent the 8th Ward. Made a motion to place a special item for introduction on
the May 24, 2021 agenda to make the beaches free to all Evanston residents;
seconded by Council member Kelly. Motion was approved unanimously.
Made a motion to place a hazard pay ordinance as a special item for introduction
on the May 24, 2021 agenda; seconded by Councilmember Burns. Motion was
approved on a 5-4 vote.
Watch
Ward 9:Councilmember Fleming shared his thoughts and thanks on being elected to
represent the 9th Ward. Made a referral to the Rules Committee to review City
Code 1-7-4 which speaks about the City Manager’s appointment of the Deputy
City Clerk.
Watch
Remarks by the Clerk
City Clerk Mendoza shared her thoughts and thanks on being elected as the new City Clerk Watch
Remarks by the Mayor
Mayor Biss shared his thoughts and thanks on being elected as Mayor for the City of
Evanston
Watch
Adjournment
Mayor Hagerty called a motion to adjourn. Councilmember Braithwaite motioned to adjourn;
seconded by Councilmember Wynne and by unanimous vote the meeting was adjourned.
CM1.Page 225 of 506
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Saturday, May 15th, 2021
Present:
Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Fleming
Councilmember Burns (9)
Absent:
Presiding: Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 226 of 506
Public Comment
No Public Comment
City Council Orientation
Gilo Logan Opening remarks Watch
Elrod Friedman LLP Review Open Meetings Act, FOIA, Ethics Watch
Joan Bundley Robert Rules/legislative procedures Watch
Erika Storlie Committee Structure Watch
Nicholas Cummings Overview of Rules of the City Council and Law Department Watch
Call of the Wards
Ward 1:Made a referral to the Human Services Committee to consider amending the City
Code to allow a variant process that would allow dogs at outside dining
establishments.
Watch
Ward 2:Requested to have a discussion about how communication should be handled
between staff and elected officials. Thanked everyone that attended the last ward
meeting.
Watch
Ward 3:Made a request to the City Manager to provide a copy of the City Council rules for
each elected official.
Watch
Ward 4:Requested to have a table of the City Rules similar to the one for Robert Rules Watch
Ward 5:Ward meeting on Wednesday, May 19 at 7 p.m. with the link available on the city’s
website. Made a referral to the Rules Committees to consider repurposing all
boards, committees and commissions. Made a referral to review the time allowed
for people to maintain their properties boarded up.Made a referral to learn how
non IDOT truck routes are established and to determine new truck routes in the
5th Ward. Made a referral to establish a healthy work environment complaint
process.
Watch
CM1.Page 227 of 506
Ward 6:No Report Watch
Ward 7:No Report Watch
Ward 8:Ward meeting on Saturday, May 22 at 2:30 p.m. via Zoom. Made a reference to
the Rules Committees to amended rules 18.11 and 18.12 to allow only the Mayor
to place items as special order of business on the agenda. Made a reference to
the Rules Committee to create a new process for new orders of business to be
placed by the City Manager. Made a reference to appoint the City Clerk as the
Parliamentarian and to provide proper training and funding towards the
accreditation . Made a reference to amend rule 12.1 to allow for 10 minutes of
debate per motion.
Watch
Ward 9:No Report Watch
Adjournment
Mayor Biss called to adjourn the City Council meeting
CM1.Page 228 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, Bills, and Credit Card Activity
Date: May 24, 2021
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of April
26, 2021, through May 9, 2021, in the amount of $3,415,062.50 Bills List for May 25, 2021, in
the amount of $4,188,166.21 as well as credit card purchases period ending March 26, 2021,
in the amount of $181,225.31.
Council Action:
For Action
Summary:
Payroll – April 26, 2021 through May 9, 2021 $ 3,415,062.50
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – May 25, 2021 $ 4,188,166.21
General Fund Amount – Bills $ 367,980.70
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,603,228.71
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
05.25.2021 BILLS LIST FY2021
A1.Page 229 of 506
March 2021 Transactions
Page 2 of 36
A1.Page 230 of 506
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.05/25/2021 05/25/2021 75.85
Invoice Transactions 1 $75.85
103822 - NORTHWEST MUNICIPAL CONFERENCE 05/25/2021 05/25/2021 25,528.00
Invoice Transactions 1 $25,528.00
Invoice Transactions 1 $25,528.00
Invoice Transactions 1 $25,528.00
297082 - MUNICIPAL CODE CORPORATION 05/25/2021 05/25/2021 2,575.00
Invoice Transactions 1 $2,575.00
Invoice Transactions 1 $2,575.00
Invoice Transactions 1 $2,575.00
17429 - CITYFRONT INNOVATIONS, LLC 05/25/2021 05/25/2021 401.00
272361 - LANGUAGE LINE SERVICES 05/25/2021 05/25/2021 164.85
18092 - LITERACY WORKS 05/25/2021 05/25/2021 5,000.00
Invoice Transactions 3 $5,565.85
18283 - AHEAD OF OUR TIME PUBLISHING, INC.05/25/2021 05/25/2021 500.00
Invoice Transactions 1 $500.00
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 223.84
Invoice Transactions 1 $223.84
Invoice Transactions 5 $6,289.69
12151 - MULTILINGUAL CONNECTIONS LLC 05/25/2021 05/25/2021 892.62
Invoice Transactions 1 $892.62
Invoice Transactions 1 $892.62
101832 - FEDERAL EXPRESS CORP.05/25/2021 05/25/2021 27.71
Invoice Transactions 1 $27.71
17306 - DAVIS BANCORP, INC.05/25/2021 05/25/2021 2,472.50
Invoice Transactions 1 $2,472.50
16914 - ALACRITI PAYMENTS LLC 05/25/2021 05/25/2021 5,000.00
Invoice Transactions 1 $5,000.00
10643 - PASSPORT PARKING, INC`05/25/2021 05/25/2021 1,275.40
Invoice Transactions 1 $1,275.40
Invoice Transactions 4 $8,775.61
121566 - CHMARA, ROM C 05/25/2021 05/25/2021 6,500.00
Invoice Transactions 1 $6,500.00
Invoice Transactions 1 $6,500.00
18295 - EVANSTON NORTH SHORE BIRD CLUB 05/25/2021 05/25/2021 1,000.00
17096 - MELISSA RAMAN MOLITOR 05/25/2021 05/25/2021 1,000.00
Invoice Transactions 2 $2,000.00
Invoice Transactions 2 $2,000.00
268935 - JEFFREY D. GREENSPAN 05/25/2021 05/25/2021 2,010.00
Invoice Transactions 1 $2,010.00
Invoice Transactions 1 $2,010.00
16038 - BH SUHR & COMPANY, INC.05/25/2021 05/25/2021 325.00
Invoice Transactions 1 $325.00
105920 - EVMARK 05/25/2021 05/25/2021 12,500.00
Invoice Transactions 1 $12,500.00
15013 - 2424 REAL ESTATE LLC (KABUL HOUSE)05/25/2021 05/25/2021 2,500.00
Invoice Transactions 1 $2,500.00
Invoice Transactions 3 $15,325.00
Invoice Transactions 17 $41,792.92
122375 - LAW BULLETIN PUBLISHING COMPANY 05/25/2021 05/25/2021 155.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 05/25/2021 05/25/2021 894.00
Invoice Transactions 2 $1,049.00
Invoice Transactions 2 $1,049.00
Invoice Transactions 2 $1,049.00
15876 - ACCURATE BIOMETRICS 05/25/2021 05/25/2021 1,437.75
205874 - CLS BACKGROUND INVESTIGATIONS 05/25/2021 05/25/2021 430.30
326463 - THEODORE POLYGRAPH SERVICE, INC.05/25/2021 05/25/2021 200.00
326463 - THEODORE POLYGRAPH SERVICE, INC.05/25/2021 05/25/2021 200.00
326463 - THEODORE POLYGRAPH SERVICE, INC.05/25/2021 05/25/2021 200.00
105201 - TRANS UNION CORP 05/25/2021 05/25/2021 90.00
Invoice Transactions 6 $2,558.05
13247 - STANARD & ASSOCIATES 05/25/2021 05/25/2021 16,077.43
Invoice Transactions 1 $16,077.43
11903 - JOYCE MARTER ENTERPRISES, INC.05/25/2021 05/25/2021 500.00
Invoice Transactions 1 $500.00
255280 - ESPYR 05/25/2021 05/25/2021 620.10
Invoice Transactions 1 $620.10
Account 62360 - MEMBERSHIP DUES
NORTHWEST MUNICIPAL CONFERENCE DUES FY21-22
Account 62360 - MEMBERSHIP DUES Totals
Business Unit 1300 - CITY COUNCIL Totals
NGL MONTHLY INVOICE
Account 21650 - LIFE INSURANCE-UNIVERSAL Totals
Department 13 - CITY COUNCIL
Business Unit 1300 - CITY COUNCIL
Invoice Description
Fund 100 - GENERAL FUND
Account 21650 - LIFE INSURANCE-UNIVERSAL
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MYMUNICODE MAY 1, 2021 - APRIL 30, 2022
Account 62457 - CODIFICATION SERVICES Totals
Business Unit 1400 - CITY CLERK Totals
Department 13 - CITY COUNCIL Totals
Department 14 - CITY CLERK
Business Unit 1400 - CITY CLERK
Account 62457 - CODIFICATION SERVICES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1505 - CITY MANAGER Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
CAPITOL FAX SUBSCRIPTION
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65095 - OFFICE SUPPLIES
OVER THE PHONE INTERPRETATION SERVICES
OVER THE PHONE INTERPRETATION SERVICES
LANGUAGE LAB TAILORED TRAINING
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62315 - POSTAGE Totals
Account 62431 - ARMORED CAR SERVICES
ARMORED TRUCK SERVICES APRIL 2021
Account 62431 - ARMORED CAR SERVICES Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 62315 - POSTAGE
SHIPPING
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
TRANSLATING SUMMER CAMP MANUAL
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1570 - ACCOUNTING
Account 62185 - CONSULTING SERVICES
MONTHLY ACCOUNTING SERVICES
Account 62185 - CONSULTING SERVICES Totals
ANNUAL ACTIVE PERMIT FEE APRIL 2021
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Account 64545 - PERSONAL COMPUTER SOFTWARE
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 65045 - LICENSING/REGULATORY SUPP
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
NEIGHBORHOOD ARTS GRANT
Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals
Business Unit 1580 - COMMUNITY ARTS Totals
Business Unit 1570 - ACCOUNTING Totals
Business Unit 1580 - COMMUNITY ARTS
Account 66040 - GENERAL ADMINISTRATION & SUPPORT
NEIGHBORHOOD ARTS GRANT
Account 62664 - ENTREPRENEURSHIP SUPPORT
ENTREPRENEURSHIP GRANT
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Account 62185 - CONSULTING SERVICES Totals
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS
1ST QUARTER 2021 MAINTENANCE CONTRACT
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62185 - CONSULTING SERVICES
LEGAL DESCRIPTION FOR FIVE-FIFTHS TIF
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
LEGAL RESEARCH PACKAGE
WEST INFORMATION CHARGES - APRIL 2021
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1705 - LEGAL ADMINISTRATION
Account 65010 - BOOKS, PUBLICATIONS, MAPS
Account 62274 - TEST ADMINISTRATION Totals
Account 62310 - CITY WIDE TRAINING
CITYWIDE TRAINING-JOYCE MARTER
Account 62310 - CITY WIDE TRAINING Totals
EMPLOYMENT BACKGROUND CHECKS-TRANSUNION
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62274 - TEST ADMINISTRATION
EMPLOYMENT TESTING-STANARD & ASSOC.
EMPLOYMENT TESTING-ACCURATE BIOMETRICS
EMPLOYMENT BACKGROUND CHECKS-CLS BACKGROUND INVESTIGATIONS
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EMPLOYEE CONSULTING SERVICES-EAP
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Run by Tera Davis on 05/18/2021 02:49:10 PM
Page 3 of 36
A1.Page 231 of 506
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 130.99
Invoice Transactions 1 $130.99
Invoice Transactions 10 $19,886.57
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
101155 - TECHNOLOGY MANAGEMENT REV FUND 05/25/2021 05/25/2021 950.00
Invoice Transactions 9 $8,550.00
18285 - CLEARGOV, INC.05/25/2021 05/25/2021 13,100.00
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 05/25/2021 05/25/2021 2,000.00
295994 - GOVDELIVERY,LLC / GRANICUS, INC.05/25/2021 05/25/2021 9,999.00
295994 - GOVDELIVERY,LLC / GRANICUS, INC.05/25/2021 05/25/2021 9,442.29
295994 - GOVDELIVERY,LLC / GRANICUS, INC.05/25/2021 05/25/2021 12,270.83
14910 - SUPERION, LLC 05/25/2021 05/25/2021 8,000.00
16497 - ZOHO CORPORATION 05/25/2021 05/25/2021 8,698.50
Invoice Transactions 7 $63,510.62
100401 - COMCAST CABLE 05/25/2021 05/25/2021 1,487.36
100401 - COMCAST CABLE 05/25/2021 05/25/2021 1,487.36
Invoice Transactions 2 $2,974.72
16433 - CONVERGINT TECHNOLOGIES, LLC 05/25/2021 05/25/2021 1,042.72
102642 - IRON MOUNTAIN OSDP 05/25/2021 05/25/2021 526.17
Invoice Transactions 2 $1,568.89
Invoice Transactions 20 $76,604.23
10643 - PASSPORT PARKING, INC`05/25/2021 05/25/2021 27,942.50
Invoice Transactions 1 $27,942.50
Invoice Transactions 1 $27,942.50
103744 - NICOR 05/25/2021 05/25/2021 231.23
12792 - UNIFIRST CORPORATION 05/25/2021 05/25/2021 4,385.16
Invoice Transactions 2 $4,616.39
317013 - H-O-H WATER TECHNOLOGY 05/25/2021 05/25/2021 13,851.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 05/25/2021 05/25/2021 224.72
Invoice Transactions 2 $14,075.72
10730 - MC SQUARED ENERGY 05/25/2021 05/25/2021 50.70
Invoice Transactions 1 $50.70
103956 - OTIS ELEVATOR COMPANY 05/25/2021 05/25/2021 754.00
17991 - TRANE TECHNOLOGIES 05/25/2021 05/25/2021 6,747.48
Invoice Transactions 2 $7,501.48
Invoice Transactions 7 $26,244.29
Invoice Transactions 38 $150,677.59
101832 - FEDERAL EXPRESS CORP.05/25/2021 05/25/2021 27.62
Invoice Transactions 1 $27.62
Invoice Transactions 1 $27.62
18293 - KATHERYN ASHBAUGH 05/25/2021 05/25/2021 325.00
Invoice Transactions 1 $325.00
Invoice Transactions 1 $325.00
129101 - RECORD INFORMATION SERVICES, INC.05/25/2021 05/25/2021 1,059.00
Invoice Transactions 1 $1,059.00
279468 - TEPIC LANDSCAPING, INC.05/25/2021 05/25/2021 8,100.00
Invoice Transactions 1 $8,100.00
Invoice Transactions 2 $9,159.00
101832 - FEDERAL EXPRESS CORP.05/25/2021 05/25/2021 23.94
Invoice Transactions 1 $23.94
11878 - HOWARD RUDNY 05/25/2021 05/25/2021 32.00
Invoice Transactions 1 $32.00
101631 - ELEVATOR INSPECTION SERVICE 05/25/2021 05/25/2021 50.00
101631 - ELEVATOR INSPECTION SERVICE 05/25/2021 05/25/2021 50.00
101631 - ELEVATOR INSPECTION SERVICE 05/25/2021 05/25/2021 50.00
101631 - ELEVATOR INSPECTION SERVICE 05/25/2021 05/25/2021 50.00
101631 - ELEVATOR INSPECTION SERVICE 05/25/2021 05/25/2021 50.00
101631 - ELEVATOR INSPECTION SERVICE 05/25/2021 05/25/2021 50.00
Invoice Transactions 6 $300.00
316000 - SAFEBUILT LLC, LOCKBOX # 88135 05/25/2021 05/25/2021 9,651.24
Invoice Transactions 1 $9,651.24
100782 - INTERNATIONAL CODE COUNCIL, INC.05/25/2021 05/25/2021 40.00
100782 - INTERNATIONAL CODE COUNCIL, INC.05/25/2021 05/25/2021 216.00
Invoice Transactions 2 $256.00
Invoice Transactions 11 $10,263.18
101187 - CONNECTIONS FOR THE HOMELESS 05/25/2021 05/25/2021 11,384.45
Invoice Transactions 1 $11,384.45
Invoice Transactions 1 $11,384.45
Invoice Transactions 16 $31,159.25
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62175 - EXTERNAL SERVICES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Account 65095 - OFFICE SUPPLIES
COMMUNICATION CHARGES
Account 62175 - EXTERNAL SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
DIGITAL BOOK SUITE
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
COMMUNICATION CHARGES
SOLE SOURCE RENEWAL OF MANAGE ENGINE DESKTOP CENTRAL SUPPORT
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES APRIL 2021
SOFTWARE SERVICE
ADDITIONAL SMS
COMMUNICATION CLOUD
GOV ACCESS PLUS EDITION
CRY WOLF ALARM REGISTRATION
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CITATION MANAGEMENT APRIL 2021
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
OFF SITE DATA STORAGE
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
COMMUNICATION CHARGES MAY 2021
Account 64505 - TELECOMMUNICATIONS Totals
Account 65605 - DATA CENTER MAINTENANCE
SOURCE WELL CONTRACT
QUARTERLY CHARGE JUNE - AUG RECYCLING CENTER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
UTILITIES: MC- SQUARED
MATS FOR SERVICE CENTER
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHEMICAL WATER TREATMENT FOR HVAC IN MULTIPLE BUILDINGS
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
UTILITIES: NICOR APRIL 21
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 62275 - POSTAGE CHARGEBACKS
SHIPPING
Account 62275 - POSTAGE CHARGEBACKS Totals
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Account 64005 - ELECTRICITY Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
HOISTWAY ACCESS FIRE ALARM TEST
NEW CONDENSER COILS FOR SERVICE CENTER AC QUOTE #13525842
Account 62360 - MEMBERSHIP DUES
SUBSCRIPTION TO PUBLIC-RECORD AND CHECK ILLINOIS WEBSITES
Account 62360 - MEMBERSHIP DUES Totals
Account 62469 - IL VACANT PROPERTY EXP
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 2105 - PLANNING & ZONING Totals
Business Unit 2115 - PROPERTY STANDARDS
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2105 - PLANNING & ZONING
Account 62295 - TRAINING & TRAVEL
KATIE ASHBAUGH - REFUND FOR APA CONFERENCE
Account 62360 - MEMBERSHIP DUES
RUDNY - PLUMBING INSPECTOR - CCCD LICENSE REFUND
Account 62360 - MEMBERSHIP DUES Totals
Account 62425 - ELEVATOR CONTRACT COSTS
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 62315 - POSTAGE
SHIPPING
Account 62315 - POSTAGE Totals
PROP MAINT - VACANT PROPERTIES WEED RUBBISH REMOVAL
Account 62469 - IL VACANT PROPERTY EXP Totals
Business Unit 2115 - PROPERTY STANDARDS Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
ICC - IRC SIGNIFICANT CHANGES FOR 2021
ICC - IEBC AND ICC MANUALS 2021
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW CONS
ELEVATOR INSPECTION
ELEVATOR INSPECTION
ELEVATOR INSPECTION
ELEVATOR INSPECTION
ELEVATOR INSPECTION
Department 21 - COMMUNITY DEVELOPMENT Totals
Account 67110 - CONNECTIONS FOR THE HOMELESS
2ND DISBURSEMENT OF 2020 ESG GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Business Unit 2128 - EMERGENCY SOLUTIONS GRANT
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Page 4 of 36
A1.Page 232 of 506
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
103460 - MINUTEMAN PRESS 05/25/2021 05/25/2021 350.65
291625 - THE PRINTED WORD, INC.05/25/2021 05/25/2021 30.00
291625 - THE PRINTED WORD, INC.05/25/2021 05/25/2021 30.00
Invoice Transactions 3 $410.65
101832 - FEDERAL EXPRESS CORP.05/25/2021 05/25/2021 28.12
Invoice Transactions 1 $28.12
103775 - NORTH REGIONAL MAJOR CRIMES TASK FORCE 05/25/2021 05/25/2021 5,600.00
Invoice Transactions 1 $5,600.00
103617 - NATIONAL AWARDS & FINE GIFTS 05/25/2021 05/25/2021 246.75
Invoice Transactions 1 $246.75
16715 - UNCHARTED SOFTWARE INC.05/25/2021 05/25/2021 924.00
Invoice Transactions 1 $924.00
10730 - MC SQUARED ENERGY 05/25/2021 05/25/2021 85.08
10730 - MC SQUARED ENERGY 05/25/2021 05/25/2021 1.87
Invoice Transactions 2 $86.95
Invoice Transactions 9 $7,296.47
101729 - EVANSTON FUNERAL & CREMATION 05/25/2021 05/25/2021 2,100.00
102984 - LAUNDRY WORLD 05/25/2021 05/25/2021 308.00
Invoice Transactions 2 $2,408.00
240341 - KIESLER POLICE SUPPLY, INC.05/25/2021 05/25/2021 569.30
240341 - KIESLER POLICE SUPPLY, INC.05/25/2021 05/25/2021 464.09
Invoice Transactions 2 $1,033.39
Invoice Transactions 4 $3,441.39
296827 - IDENTISYS 05/25/2021 05/25/2021 879.00
Invoice Transactions 1 $879.00
Invoice Transactions 1 $879.00
18181 - GUARDIAN ALLICANCE TECHNOLOGIES 05/25/2021 05/25/2021 472.00
167307 - NET TRANSCRIPTS, INC.05/25/2021 05/25/2021 15.92
Invoice Transactions 2 $487.92
Invoice Transactions 2 $487.92
11434 - GRACE CARMICHAEL 05/25/2021 05/25/2021 60.00
101769 - CITY OF EVANSTON PETTY CASH 05/25/2021 05/25/2021 163.46
17283 - GREGORY ROMERO 05/25/2021 05/25/2021 60.00
13815 - BEN HOLLIMAN 05/25/2021 05/25/2021 75.00
14899 - MANUEL VASQUEZ 05/25/2021 05/25/2021 60.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 05/25/2021 05/25/2021 75.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 05/25/2021 05/25/2021 50.00
10150 - JAMES PILLARS 05/25/2021 05/25/2021 75.00
14910 - SUPERION, LLC 05/25/2021 05/25/2021 80.00
Invoice Transactions 9 $698.46
100401 - COMCAST CABLE 05/25/2021 05/25/2021 83.91
Invoice Transactions 1 $83.91
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 220.34
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 18.74
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 44.69
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 5.97
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 11.87
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 39.06
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 23.88
Invoice Transactions 7 $364.55
240341 - KIESLER POLICE SUPPLY, INC.05/25/2021 05/25/2021 4,715.00
240341 - KIESLER POLICE SUPPLY, INC.05/25/2021 05/25/2021 5,712.00
Invoice Transactions 2 $10,427.00
Invoice Transactions 19 $11,573.92
10730 - MC SQUARED ENERGY 05/25/2021 05/25/2021 208.43
Invoice Transactions 1 $208.43
11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 05/25/2021 05/25/2021 32,500.00
Invoice Transactions 1 $32,500.00
103744 - NICOR 05/25/2021 05/25/2021 320.14
Invoice Transactions 1 $320.14
Invoice Transactions 3 $33,028.57
120044 - ARROWHEAD FORENSIC 05/25/2021 05/25/2021 102.90
206940 - ULINE 05/25/2021 05/25/2021 307.38
Invoice Transactions 2 $410.28
Invoice Transactions 2 $410.28
100891 - CARRIER CORPORATION 05/25/2021 05/25/2021 1,731.00
101134 - COLLEY ELEVATOR CO.05/25/2021 05/25/2021 207.00
Invoice Transactions 2 $1,938.00
Invoice Transactions 2 $1,938.00
Invoice Transactions 42 $59,055.55
137906 - STRYKER SALES CORPORATION 05/25/2021 05/25/2021 76.02
Invoice Transactions 1 $76.02
102480 - ILLINOIS FIRE CHIEFS ASSOCIATION 05/25/2021 05/25/2021 600.00
103137 - MABAS DIVISION III 05/25/2021 05/25/2021 5,000.00
Invoice Transactions 2 $5,600.00
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
ANNUAL DUES - MAJOR CRIMES TASK FORCE / MCAT
Account 62360 - MEMBERSHIP DUES Totals
Account 62490 - OTHER PROGRAM COSTS
RETIREMENT PLAQUES
Account 62280 - OVERNIGHT MAIL CHARGES
OVERNIGHT SHIPPING
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62360 - MEMBERSHIP DUES
PRINTING SERVICES
PRINTING SERVICES - BUSINESS CARDS
PRINTING SERVICES - BUSINESS CARDS
Account 62210 - PRINTING Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
BODY REMOVAL
Account 64005 - ELECTRICITY
UTILITIES: MC- SQUARED
UTILITIES: MC- SQUARED
Account 64005 - ELECTRICITY Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GEOTIME DESKTOP SOFTWARE ANNUAL MAINTENANCE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 2240 - POLICE RECORDS
Account 62770 - MISCELLANEOUS
ID MACHINE SERVICE AGREEMENT - RECORDS
Account 62770 - MISCELLANEOUS Totals
BALLISTIC HELMET (REIMBURSED)
Account 65020 - CLOTHING Totals
Business Unit 2210 - PATROL OPERATIONS Totals
PRISONER SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
HOLSTERS
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - STANDARDIZED CHILD PASSENGER SAFETY
PETTY CASH - OFFICE OF ADMIN
MEAL ALLOWANCE - STANDARDIZED CHILD PASSENGER SAFETY
TRANSCRIPTS
Account 62770 - MISCELLANEOUS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2240 - POLICE RECORDS Totals
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
PROFESSIONAL SERVICES
Account 64565 - CABLE - VIDEO Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
TRAINING - NIBRS
Account 62295 - TRAINING & TRAVEL Totals
Account 64565 - CABLE - VIDEO
CABLE SERVICE
MEAL ALLOWANCE - HIGH RISK EVENT PLANNING/NARCOTIC OPERATIONS
MEAL ALLOWANCE - STANDARDIZED CHILD PASSENGER SAFETY
TRAINING - 40 HR JUVENILE SPECIALIST
TRAINING - MANAGING AN INVESTIGATIVE UNIT
MEAL ALLOWANCE - HIGH RISK EVENT PLANNING/NARCOTIC OPERATIONS
Account 65095 - OFFICE SUPPLIES Totals
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES
AMMUNITION - STATE OF IL CONTRACT
AMMUNITION - STATE OF IL CONTRACT
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
GRANT AGREEMENT PAYMENT
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 64015 - NATURAL GAS
GAS - ANIMAL SHELTER
Account 62225 - BLDG MAINTENANCE SERVICES
UTILITIES: MC- SQUARED
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62272 - OTHER PROFESSIONAL SERVICES
Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2280 - ANIMAL CONTROL
Business Unit 2291 - PROPERTY BUREAU Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
SERVICE AGREEMENT
Account 65125 - OTHER COMMODITIES
FORENSIC SUPPLIES
PROPERTY SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Account 64015 - NATURAL GAS Totals
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2291 - PROPERTY BUREAU
COMPUTER SOFTWARE
Account 62335 - DATA PROCESSING SERVICES Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62335 - DATA PROCESSING SERVICES
ELEVATOR INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
MEMBERSHIP DUES
Account 62360 - MEMBERSHIP DUES Totals
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Page 5 of 36
A1.Page 233 of 506
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 119.90
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 296.75
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 100.80
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 295.70
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 69.95
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 49.95
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 31.90
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 344.55
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 119.90
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 122.99
11435 - TODAY'S UNIFORMS INC. 05/25/2021 05/25/2021 59.90
Invoice Transactions 11 $1,612.29
Invoice Transactions 14 $7,288.31
104171 - PRAXAIR DISTIBUTION INC 05/25/2021 05/25/2021 12.40
104171 - PRAXAIR DISTIBUTION INC 05/25/2021 05/25/2021 6.20
104171 - PRAXAIR DISTIBUTION INC 05/25/2021 05/25/2021 12.40
Invoice Transactions 3 $31.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 379.19
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 108.38
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 111.99
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 87.69
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 252.04
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 28.53
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 239.10
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 98.23
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 49.50
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 104.18
Invoice Transactions 10 $1,458.83
105793 - BOUND TREE MEDICAL, LLC 05/25/2021 05/25/2021 193.16
Invoice Transactions 1 $193.16
Invoice Transactions 14 $1,682.99
Invoice Transactions 28 $8,971.30
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 34.94
Invoice Transactions 1 $34.94
Invoice Transactions 1 $34.94
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 77.17
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 14.99
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 3.99
Invoice Transactions 3 $96.15
Invoice Transactions 3 $96.15
15327 - ETHS 05/25/2021 05/25/2021 1,291.71
Invoice Transactions 1 $1,291.71
Invoice Transactions 1 $1,291.71
Invoice Transactions 5 $1,422.80
104672 - SERVICE SANITATION INC 05/25/2021 05/25/2021 332.00
Invoice Transactions 1 $332.00
Invoice Transactions 1 $332.00
16678 - GREAT LAKES PLUMBING AND HEATING COMPANY 05/25/2021 05/25/2021 2,568.75
102755 - JORSON & CARLSON 05/25/2021 05/25/2021 35.76
102755 - JORSON & CARLSON 05/25/2021 05/25/2021 35.76
Invoice Transactions 3 $2,640.27
15844 - DUAL TEMP COMPANIES OF IL 05/25/2021 05/25/2021 3,828.27
Invoice Transactions 1 $3,828.27
103929 - OPEN STUDIO PROJECT 05/25/2021 05/25/2021 3,471.20
Invoice Transactions 1 $3,471.20
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 717.52
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 120.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 484.71
Invoice Transactions 3 $1,322.23
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 54.24
102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 05/25/2021 05/25/2021 173.00
Invoice Transactions 2 $227.24
Invoice Transactions 10 $11,489.21
10273 - EVP ACADEMIES, LLC 05/25/2021 05/25/2021 2,201.50
14608 - ROBOTHINK, LLC 05/25/2021 05/25/2021 616.00
Invoice Transactions 2 $2,817.50
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 389.89
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/25/2021 05/25/2021 200.70
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 05/25/2021 05/25/2021 48.81
Invoice Transactions 3 $639.40
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 86.99
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 161.58
Invoice Transactions 2 $248.57
Invoice Transactions 7 $3,705.47
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 05/25/2021 05/25/2021 1,410.00
Invoice Transactions 1 $1,410.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 05/25/2021 05/25/2021 71.39
Invoice Transactions 1 $71.39
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
Account 65020 - CLOTHING
UNIFORMS
Account 65015 - CHEMICALS/ SALT
FIRE PROTECTION EQUIPMENT
FIRE PROTECTION EQUIPMENT
FIRE PROTECTION EQUIPMENT
Account 65015 - CHEMICALS/ SALT Totals
Account 65020 - CLOTHING Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2315 - FIRE SUPPRESSION
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Department 24 - HEALTH
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Department 23 - FIRE MGMT & SUPPORT Totals
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65090 - SAFETY EQUIPMENT
FIRE PROTECTION EQUIPMENT
Business Unit 2455 - COMMUNITY HEALTH
Account 62490 - OTHER PROGRAM COSTS
PARTNERSHIP ETHS HEALTH CENTER
Account 62490 - OTHER PROGRAM COSTS Totals
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Business Unit 3025 - PARK UTILITIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
MAINTENANCE SERVICE CALL
Business Unit 3025 - PARK UTILITIES
Account 65085 - MINOR EQUIPMENT & TOOLS
PORTABLE REST ROOM AT PENNY PARK
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2455 - COMMUNITY HEALTH Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
PREVENTATIVE MAINTENANCE AGREEMENT
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Account 62505 - INSTRUCTOR SERVICES
ART CLASSES
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62251 - CROWN CENTER SYSTEMS REPAIR
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
VOLLEYBALL AND OUTDOOR BASKETBALL VENDOR
ROBOTIC PROGRAMMING
Account 62505 - INSTRUCTOR SERVICES Totals
OFFICE PAPER SUPPLY
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
CHANDLER CUSTODIAL SUPPLIES
CHANDLER CUSTODIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65025 - FOOD Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 65025 - FOOD
CONGREGATE MEAL PROGRAM FOR FJCC
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Page 6 of 36
A1.Page 234 of 506
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice AmountInvoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 53.22
Invoice Transactions 1 $53.22
Invoice Transactions 3 $1,534.61
18107 - EMILY R. KULACZ 05/25/2021 05/25/2021 369.00
16450 - JIM GIBBONS HISTORICAL PRESENTATIONS 05/25/2021 05/25/2021 275.00
10511 - VIVIAN VISSER 05/25/2021 05/25/2021 504.00
Invoice Transactions 3 $1,148.00
100401 - COMCAST CABLE 05/25/2021 05/25/2021 205.63
Invoice Transactions 1 $205.63
12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 05/25/2021 05/25/2021 1,598.00
Invoice Transactions 1 $1,598.00
10330 - SWANK MOVIE LICENSING USA 05/25/2021 05/25/2021 435.00
Invoice Transactions 1 $435.00
Invoice Transactions 6 $3,386.63
151986 - CINTAS CORPORATION #769 05/25/2021 05/25/2021 35.00
Invoice Transactions 1 $35.00
Invoice Transactions 1 $35.00
Invoice Transactions 28 $20,482.92
13567 - ARBORGREEN TREE SERVICE INC.05/25/2021 05/25/2021 15,650.00
Invoice Transactions 1 $15,650.00
100359 - ARLINGTON POWER EQUIPMENT 05/25/2021 05/25/2021 827.78
100359 - ARLINGTON POWER EQUIPMENT 05/25/2021 05/25/2021 1,089.00
Invoice Transactions 2 $1,916.78
Invoice Transactions 3 $17,566.78
14787 - CLEANSLATE CHICAGO, LLC 05/25/2021 05/25/2021 3,272.54
Invoice Transactions 1 $3,272.54
104904 - EA DE ST. AUBIN NURSERY 05/25/2021 05/25/2021 1,232.00
104904 - EA DE ST. AUBIN NURSERY 05/25/2021 05/25/2021 1,391.00
Invoice Transactions 2 $2,623.00
100359 - ARLINGTON POWER EQUIPMENT 05/25/2021 05/25/2021 413.96
104509 - RUSSO POWER EQUIPMENT 05/25/2021 05/25/2021 105.43
104509 - RUSSO POWER EQUIPMENT 05/25/2021 05/25/2021 28.99
Invoice Transactions 3 $548.38
Invoice Transactions 6 $6,443.92
100177 - ALLEGRA PRINT & IMAGING 05/25/2021 05/25/2021 237.00
Invoice Transactions 1 $237.00
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 72.91
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 10.69
Invoice Transactions 2 $83.60
Invoice Transactions 3 $320.60
100375 - ARTS & LETTERS LTD.05/25/2021 05/25/2021 245.00
105060 - TRAFFIC & PARKING CONTROL CO INC 05/25/2021 05/25/2021 614.22
Invoice Transactions 2 $859.22
Invoice Transactions 2 $859.22
Invoice Transactions 14 $25,190.52
Invoice Transactions 193 $367,980.70
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62511 - ENTERTAIN/PERFORMER SERV
COMMUNICATION CHARGES MAY 2021
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62505 - INSTRUCTOR SERVICES
SPRING 2 ASL
SUMMER SENIOR LECTURE
APRIL CLAY INSTRUCTION
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MONTHLY MAT SERVICE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
LEVY DRIVE IN MOVIE
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 65025 - FOOD
CONGREGATE MEAL PROGRAM
Account 65025 - FOOD Totals
Account 65110 - RECREATION SUPPLIES
Account 65085 - MINOR EQUIPMENT & TOOLS
FORESTRY EQUIPMENT/TOOLS
FORESTRY EQUIPMENT/TOOLS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4320 - FORESTRY
Account 62385 - TREE SERVICES
TREE REMOVAL SERVICE
Account 62385 - TREE SERVICES Totals
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
GREENWAYS TOOLS AND EQUIPMENT
TOOLS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
TREE PURCHASE - GREENWAYS
TREE PURCHASE - GREENWAYS
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2021 PARK MOWING CONTRACT
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
BIKE DELINEATOR ANCHOR CLIPS & PLUGS
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65115 - TRAFFIC CONTROL SUPPLI
HONORARY STREET NAMES
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62210 - PRINTING
WINDOW ENVELOPES
Account 62210 - PRINTING Totals
TOOLS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4330 - GREENWAYS Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
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A1.Page 235 of 506
175 GENERAL ASSISTANCE FUND
Vendor G/L Date Payment Date Invoice Amount
234969 - THE STONE VASTINE GROUP, LLC 05/25/2021 05/25/2021 175.00
Invoice Transactions 1 $175.00
Invoice Transactions 1 $175.00
Invoice Transactions 1 $175.00
Invoice Transactions 1 $175.00
Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals
Department 24 - HEALTH Totals
Fund 175 - GENERAL ASSISTANCE FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Business Unit 4605 - GENERAL ASSISTANCE ADMIN
Account 62295 - TRAINING & TRAVEL
CIRCLE PRACTICE WORKSHOP
Account 62295 - TRAINING & TRAVEL Totals
Invoice Description
Fund 175 - GENERAL ASSISTANCE FUND
Department 24 - HEALTH
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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A1.Page 236 of 506
176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
108473 - EVANSTON COMMUNITY FOUNDATION 05/25/2021 05/25/2021 2,000.00
Invoice Transactions 1 $2,000.00
Invoice Transactions 1 $2,000.00
234969 - THE STONE VASTINE GROUP, LLC 05/25/2021 05/25/2021 350.00
Invoice Transactions 1 $350.00
Invoice Transactions 1 $350.00
Invoice Transactions 2 $2,350.00
Invoice Transactions 2 $2,350.00Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Department 24 - HEALTH Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
CIRCLE PRACTICE WORKSHOP
Business Unit 2445 - HUMAN SERVICES
Account 62490 - OTHER PROGRAM COSTS
ECN BANNER
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
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A1.Page 237 of 506
180 GOOD NEIGHBOR FUND
Vendor G/L Date Payment Date Invoice Amount
17400 - ELEVATE ENERGY 05/25/2021 05/25/2021 1,192.50
Invoice Transactions 1 $1,192.50
Invoice Transactions 1 $1,192.50
Invoice Transactions 1 $1,192.50
Invoice Transactions 1 $1,192.50
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 180 - GOOD NEIGHBOR FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Business Unit 1800 - GOOD NEIGHBOR ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
ZERO EMISSION ANALYSIS
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 180 - GOOD NEIGHBOR FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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A1.Page 238 of 506
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
100472 - PETER BAKER & SON CO.05/25/2021 05/25/2021 3,022.60
Invoice Transactions 1 $3,022.60
153783 - INTERRA, INC.*05/25/2021 05/25/2021 28,955.00
Invoice Transactions 1 $28,955.00
Invoice Transactions 2 $31,977.60
Invoice Transactions 2 $31,977.60
Invoice Transactions 2 $31,977.60
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 65515 - OTHER IMPROVEMENTS
MATERIAL TESTING SERVICES TASK ORDER 3
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 65055 - MATER. TO MAINT. IMP.
FY2021 UPM COLD PATCH PURCHASE
Account 65055 - MATER. TO MAINT. IMP. Totals
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 239 of 506
205 EMERGENCY (E911) FUND
Vendor G/L Date Payment Date Invoice Amount
103536 - MOTOROLA SOLUTIONS, INC.05/25/2021 05/25/2021 6,005.00
103536 - MOTOROLA SOLUTIONS, INC.05/25/2021 05/25/2021 16,726.88
137906 - STRYKER SALES CORPORATION 05/25/2021 05/25/2021 914.00
Invoice Transactions 3 $23,645.88
Invoice Transactions 3 $23,645.88
Invoice Transactions 3 $23,645.88
Invoice Transactions 3 $23,645.88Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO
MAINTENANCE AGREEMENT
HEALTH EMS SUBSCRIPTION
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
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A1.Page 240 of 506
210 SPECIAL SERVICE AREA #9
Vendor G/L Date Payment Date Invoice Amount
105920 - EVMARK 05/25/2021 05/25/2021 36,816.01
Invoice Transactions 1 $36,816.01
Invoice Transactions 1 $36,816.01
Invoice Transactions 1 $36,816.01
Invoice Transactions 1 $36,816.01
Business Unit 5160 - SPECIAL SERVICE AREA #4 Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 210 - SPECIAL SERVICE AREA (SSA) #9 Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Business Unit 5160 - SPECIAL SERVICE AREA #4
Account 62517 - SPECIAL SERVICE AREA AGREEMENT
SPECIAL SSERVICE AREA #9
Account 62517 - SPECIAL SERVICE AREA AGREEMENT Totals
Invoice Description
Fund 210 - SPECIAL SERVICE AREA (SSA) #9
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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A1.Page 241 of 506
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
300934 - ZOOMGRANTS 05/25/2021 05/25/2021 6,500.00
Invoice Transactions 1 $6,500.00
Invoice Transactions 1 $6,500.00
101187 - CONNECTIONS FOR THE HOMELESS 05/25/2021 05/25/2021 1,801.83
Invoice Transactions 1 $1,801.83
Invoice Transactions 1 $1,801.83
Invoice Transactions 2 $8,301.83
Invoice Transactions 2 $8,301.83Fund 215 - CDBG FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 62970 - CONNECTION FOR HOMELESS Totals
Business Unit 5226 - CDBG-CV Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Business Unit 5220 - CDBG ADMINISTRATION Totals
Business Unit 5226 - CDBG-CV
Account 62970 - CONNECTION FOR HOMELESS
CDBG-CV GRANT DISBURSEMENT FOR SHELTER SUPPORT
Business Unit 5220 - CDBG ADMINISTRATION
Account 62490 - OTHER PROGRAM COSTS
SUBSCRIPTION DUES FOR GRANT MANAGEMENT SOFTWARE
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
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A1.Page 242 of 506
250 AFFORDABLE HOUSING FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 05/25/2021 05/25/2021 53,038.84
Invoice Transactions 1 $53,038.84
Invoice Transactions 1 $53,038.84
16209 - DENZIN SOLTANZADEH LLC 05/25/2021 05/25/2021 1,134.00
Invoice Transactions 1 $1,134.00
15955 - METROPOLITAN TENANTS ORGANIZATION 05/25/2021 05/25/2021 11,700.00
Invoice Transactions 1 $11,700.00
Invoice Transactions 2 $12,834.00
Invoice Transactions 3 $65,872.84
Invoice Transactions 3 $65,872.84
Business Unit 5465 - AFFORDABLE HOUSING Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 250 - AFFORDABLE HOUSING FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65497 - LANDLORD-TENANT
LANDLORD TENANT SERVICES
Account 65497 - LANDLORD-TENANT Totals
Business Unit 2129 - ESG-CV Totals
Business Unit 5465 - AFFORDABLE HOUSING
Account 62490 - OTHER PROGRAM COSTS
LIEN FORECLOSURE, DEED REVIEW
Business Unit 2129 - ESG-CV
Account 67110 - CONNECTIONS FOR THE HOMELESS
2ND DISBURSEMENT ESG-CV GRANT
Account 67110 - CONNECTIONS FOR THE HOMELESS Totals
Invoice Description
Fund 250 - AFFORDABLE HOUSING FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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A1.Page 243 of 506
360 SPECIAL SERVICE AREA #8
Vendor G/L Date Payment Date Invoice Amount
17752 - CENTRAL STREET EVANSTON 05/25/2021 05/25/2021 7,542.60
17752 - CENTRAL STREET EVANSTON 05/25/2021 05/25/2021 18,797.69
Invoice Transactions 2 $26,340.29
Invoice Transactions 2 $26,340.29
Invoice Transactions 2 $26,340.29
Invoice Transactions 2 $26,340.29
Business Unit 3608 - SSA #8 ADMINISTRATION Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 360 - SPECIAL SERVICE AREA (SSA) #8 Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Business Unit 3608 - SSA #8 ADMINISTRATION
Account 62517 - SPECIAL SERVICE AREA AGREEMENT
SPECIAL SERVICE AREA #8
SPECIAL SERVICE AREA #7
Account 62517 - SPECIAL SERVICE AREA AGREEMENT Totals
Invoice Description
Fund 360 - SPECIAL SERVICE AREA (SSA) #8
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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A1.Page 244 of 506
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
17400 - ELEVATE ENERGY 05/25/2021 05/25/2021 13,747.50
104927 - STANLEY CONSULTANTS INC.*05/25/2021 05/25/2021 24,197.56
Invoice Transactions 2 $37,945.06
13463 - GARLAND /DBS, INC.*05/25/2021 05/25/2021 69.05
Invoice Transactions 1 $69.05
Invoice Transactions 3 $38,014.11
102363 - HOLABIRD & ROOT LLC 05/25/2021 05/25/2021 16,957.04
153783 - INTERRA, INC.*05/25/2021 05/25/2021 19,175.00
104927 - STANLEY CONSULTANTS INC.*05/25/2021 05/25/2021 9,169.50
Invoice Transactions 3 $45,301.54
100870 - CAPITOL CEMENT CO.*05/25/2021 05/25/2021 64,708.38
13463 - GARLAND /DBS, INC.*05/25/2021 05/25/2021 27,109.96
102463 - IL DEPT OF TRANSPORTATION 05/25/2021 05/25/2021 95,617.58
Invoice Transactions 3 $187,435.92
Invoice Transactions 6 $232,737.46
217572 - MIDWEST ENVIRONMENTAL CONSULTING SERVICE 05/25/2021 05/25/2021 15,600.00
Invoice Transactions 1 $15,600.00
12507 - CONNEXION ELECTRIC AND ENERGY SOLUTIONS 05/25/2021 05/25/2021 24,287.40
262173 - VALOR TECHNOLOGIES, INC.05/25/2021 05/25/2021 31,365.00
Invoice Transactions 2 $55,652.40
Invoice Transactions 3 $71,252.40
100870 - CAPITOL CEMENT CO.*05/25/2021 05/25/2021 11,321.00
Invoice Transactions 1 $11,321.00
Invoice Transactions 1 $11,321.00
100870 - CAPITOL CEMENT CO.*05/25/2021 05/25/2021 51,950.49
Invoice Transactions 1 $51,950.49
Invoice Transactions 1 $51,950.49
Invoice Transactions 14 $405,275.46
Invoice Transactions 14 $405,275.46
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Account 65515 - OTHER IMPROVEMENTS
BUILDING EXTERIOR REPAIRS OF VARIOUS CITY FACILITIES
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
ZERO EMISSION ANALYSIS
CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
ANIMAL SHELTER-ARCHITECTURAL & ENGINEERING SERVICES
MATERIAL TESTING SERVICES TASK ORDER 4
CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION 56-R-20
RESOLUTION 57-R-20 CENTRAL ST PROJECT LOCAL SHARE
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS
BUILDING EXTERIOR REPAIRS OF VARIOUS CITY FACILITIES
FY2021 LED STREET LIGHT FIXTURES PURCHASE
EMERGENCY CONTRACT FOR FIRE STATION 4 REMEDIATION
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
MOLD REMEDIATION DESIGN & SUPERVISION AT FIRE STATION 4
Account 62145 - ENGINEERING SERVICES Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 65515 - OTHER IMPROVEMENTS
2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4319 - CIP CDBG Funds Totals
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4219 - NON-BOND CAPITAL Totals
Business Unit 4319 - CIP CDBG Funds
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
Business Unit 4219 - NON-BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
2020 CDBG IMPROVEMENTS & WASTE TRANSFER STATION ALLEYS
Account 65515 - OTHER IMPROVEMENTS
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416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
102196 - GRUMMAN/BUTKUS ASSOCIATES *05/25/2021 05/25/2021 4,262.50
Invoice Transactions 1 $4,262.50
Invoice Transactions 1 $4,262.50
Invoice Transactions 1 $4,262.50
Invoice Transactions 1 $4,262.50
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
ROBERT CROWN CENTER ONGOING COMMISSIONING SERVICES
Account 65515 - OTHER IMPROVEMENTS Totals
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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A1.Page 246 of 506
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
106964 - EUROFINS EATON ANALYTICAL 05/25/2021 05/25/2021 240.00
106964 - EUROFINS EATON ANALYTICAL 05/25/2021 05/25/2021 595.00
Invoice Transactions 2 $835.00
172225 - CARUS PHOSPHATES, INC.05/25/2021 05/25/2021 19,531.50
Invoice Transactions 1 $19,531.50
Invoice Transactions 3 $20,366.50
17270 - BACKFLOW SOLUTIONS, INC 05/25/2021 05/25/2021 7,611.75
Invoice Transactions 1 $7,611.75
17616 - TRUEPOINT SOLUTIONS, LLC 05/25/2021 05/25/2021 36,900.00
17686 - WATERSMART SOFTWARE, INC.05/25/2021 05/25/2021 3,000.00
Invoice Transactions 2 $39,900.00
Invoice Transactions 3 $47,511.75
13096 - SUBSURFACE SOLUTIONS 05/25/2021 05/25/2021 8,450.00
Invoice Transactions 1 $8,450.00
Invoice Transactions 1 $8,450.00
Invoice Transactions 7 $76,328.25
Invoice Transactions 7 $76,328.25
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4220 - FILTRATION
Account 62465 - OUTSIDE LABARATORY COSTS
FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE
FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE
Account 62465 - OUTSIDE LABARATORY COSTS Totals
2021 CROSS CONNECTION CONTROL MGMT PROGRAM YEAR 2
Account 62185 - CONSULTING SERVICES Totals
Account 65030 - PHOSPHATE CHEMICALS
ORTHOPOLYPHOSPHATE (PER SPEC)
Account 65030 - PHOSPHATE CHEMICALS Totals
Business Unit 4220 - FILTRATION Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65085 - MINOR EQUIPMENT & TOOLS
LEAK DETECTION EQUIPMENT-TORQUE LIMITERS
Account 62340 - IT COMPUTER SOFTWARE
UTILITY BILLING SYSTEM
CUSTOM SERVICES: NEW DATA LOADERS
Account 62340 - IT COMPUTER SOFTWARE Totals
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62185 - CONSULTING SERVICES
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A1.Page 247 of 506
513 WATER DEPR IMPRV & EXT FUND
Vendor G/L Date Payment Date Invoice Amount
153783 - INTERRA, INC.*05/25/2021 05/25/2021 42,320.00
Invoice Transactions 1 $42,320.00
14335 - THIENEMAN CONSTRUCTION, INC.*05/25/2021 05/25/2021 555,578.81
18294 - UNITED STATES EPA-WIFIA PROGRAM 05/25/2021 05/25/2021 100,000.00
17683 - ALL CONSTRUCTION GROUP *05/25/2021 05/25/2021 152,848.83
Invoice Transactions 3 $808,427.64
Invoice Transactions 4 $850,747.64
Invoice Transactions 4 $850,747.64
Invoice Transactions 4 $850,747.64
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 65515 - OTHER IMPROVEMENTS
CLEARWELL 9 REPLACEMENT PROJECT CONSTRUCTION AGREEMENT
*APPLICATION FEE
WATER QUALITY LABORATORY RENOVATIONS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
MATERIAL TESTING SERVICES TASK ORDER 3
Account 62145 - ENGINEERING SERVICES Totals
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
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A1.Page 248 of 506
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
13666 - BUILDERS ASPHALT, LLC 05/25/2021 05/25/2021 128.96
13666 - BUILDERS ASPHALT, LLC 05/25/2021 05/25/2021 94.24
13666 - BUILDERS ASPHALT, LLC 05/25/2021 05/25/2021 497.86
13666 - BUILDERS ASPHALT, LLC 05/25/2021 05/25/2021 252.34
13666 - BUILDERS ASPHALT, LLC 05/25/2021 05/25/2021 592.72
Invoice Transactions 5 $1,566.12
Invoice Transactions 5 $1,566.12
153783 - INTERRA, INC.05/25/2021 05/25/2021 3,000.00
Invoice Transactions 1 $3,000.00
301861 - CHRISTY WEBBER & COMPANY 05/25/2021 05/25/2021 2,063.75
Invoice Transactions 1 $2,063.75
Invoice Transactions 2 $5,063.75
Invoice Transactions 7 $6,629.87
Invoice Transactions 7 $6,629.87
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4530 - SEWER MAINTENANCE
Account 65051 - MATERIALS - STREETS DIVISION
FY2021 HOT MIX ASPHALT PURCHASE
FY2021 HOT MIX ASPHALT PURCHASE
FY2021 HOT MIX ASPHALT PURCHASE
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 62461 - SEWER MAINTENANCE CONTRACTS
FY2021 RAIN GARDEN MAINTENANCE CONTRACT
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62180 - STUDIES
MWRD EASEMENT ENVIRONMENTAL STUDY
Account 62180 - STUDIES Totals
FY2021 HOT MIX ASPHALT PURCHASE
FY2021 HOT MIX ASPHALT PURCHASE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
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520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
102184 - GROOT RECYCLING & WASTE SERVICES 05/25/2021 05/25/2021 138,590.00
Invoice Transactions 1 $138,590.00
102184 - GROOT RECYCLING & WASTE SERVICES 05/25/2021 05/25/2021 81,064.40
Invoice Transactions 1 $81,064.40
243021 - R.N.O.W., INC.05/25/2021 05/25/2021 1,050.00
Invoice Transactions 1 $1,050.00
Invoice Transactions 3 $220,704.40
Invoice Transactions 3 $220,704.40
Invoice Transactions 3 $220,704.40
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
VEHICLE CAMERA SYSTEM REPAIR
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
FY2021 RESIDENTIAL YARD WASTE COLLECTION
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Account 65550 - AUTOMOTIVE EQUIPMENT
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2021 RESIDENTIAL REFUSE COLLECTION
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Invoice Description
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600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
17511 - AL WARREN OIL COMPANY, INC.05/25/2021 05/25/2021 22,309.79
17511 - AL WARREN OIL COMPANY, INC.05/25/2021 05/25/2021 10,592.00
17511 - AL WARREN OIL COMPANY, INC.05/25/2021 05/25/2021 9,362.50
17511 - AL WARREN OIL COMPANY, INC.05/25/2021 05/25/2021 13,608.61
17511 - AL WARREN OIL COMPANY, INC.05/25/2021 05/25/2021 6,801.29
Invoice Transactions 5 $62,674.19
299298 - ADVANCED PROCLEAN INC.05/25/2021 05/25/2021 1,215.60
104011 - ALTORFER INDUSTRIES, INC.05/25/2021 05/25/2021 211.84
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 9.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 92.18
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 104.28
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 380.50
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 193.98
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 21.66
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 26.61
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 15.09
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 05/25/2021 05/25/2021 60.36
272360 - ATLAS TOYOTA MATERIAL HANDLING 05/25/2021 05/25/2021 147.21
16657 - CERTIFIED FLEET SERVICES, INC.05/25/2021 05/25/2021 4,434.71
16657 - CERTIFIED FLEET SERVICES, INC.05/25/2021 05/25/2021 2,791.64
285052 - CHICAGO PARTS & SOUND, LLC 05/25/2021 05/25/2021 537.70
285052 - CHICAGO PARTS & SOUND, LLC 05/25/2021 05/25/2021 688.96
101081 - CITY WELDING SALES & SERVICE INC.05/25/2021 05/25/2021 93.96
101300 - CUMBERLAND SERVICENTER 05/25/2021 05/25/2021 1,034.59
101300 - CUMBERLAND SERVICENTER 05/25/2021 05/25/2021 842.35
227800 - GOLF MILL FORD 05/25/2021 05/25/2021 61.91
227800 - GOLF MILL FORD 05/25/2021 05/25/2021 35.38
227800 - GOLF MILL FORD 05/25/2021 05/25/2021 21.27
227800 - GOLF MILL FORD 05/25/2021 05/25/2021 475.59
227800 - GOLF MILL FORD 05/25/2021 05/25/2021 274.90
102191 - GROVER WELDING COMPANY 05/25/2021 05/25/2021 1,070.58
102281 - HAVEY COMMUNICATIONS INC.05/25/2021 05/25/2021 3,184.00
122397 - HERITAGE CRYSTAL CLEAN 05/25/2021 05/25/2021 1,276.72
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/25/2021 05/25/2021 130.60
14988 - JX PETERBILT / JX ENTERPRISES, INC.05/25/2021 05/25/2021 407.99
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 05/25/2021 05/25/2021 3,912.04
327734 - MILLER HYDRAULIC SERVICE, INC.05/25/2021 05/25/2021 878.80
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/25/2021 05/25/2021 103.80
324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 05/25/2021 05/25/2021 293.80
104918 - STANDARD EQUIPMENT COMPANY 05/25/2021 05/25/2021 15.36
245587 - SUBURBAN ACCENTS, INC.05/25/2021 05/25/2021 224.50
105104 - TERMINAL SUPPLY CO.05/25/2021 05/25/2021 224.00
245860 - WENTWORTH TIRE SERVICE 05/25/2021 05/25/2021 2,322.00
245860 - WENTWORTH TIRE SERVICE 05/25/2021 05/25/2021 458.22
245860 - WENTWORTH TIRE SERVICE 05/25/2021 05/25/2021 1,797.20
245860 - WENTWORTH TIRE SERVICE 05/25/2021 05/25/2021 1,797.20
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 05/25/2021 05/25/2021 782.50
Invoice Transactions 41 $32,651.16
151986 - CINTAS CORPORATION #769 05/25/2021 05/25/2021 110.15
101063 - CINTAS FIRST AID & SUPPLY 05/25/2021 05/25/2021 6.65
101063 - CINTAS FIRST AID & SUPPLY 05/25/2021 05/25/2021 10.59
101063 - CINTAS FIRST AID & SUPPLY 05/25/2021 05/25/2021 40.48
Invoice Transactions 4 $167.87
103883 - OFFICE DEPOT 05/25/2021 05/25/2021 29.98
Invoice Transactions 1 $29.98
Invoice Transactions 51 $95,523.20
Invoice Transactions 51 $95,523.20
Invoice Transactions 51 $95,523.20
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
FUEL PURCHASE FROM JAN-JULY 5, 2021
FUEL PURCHASE FROM JAN-JULY 5, 2021
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Business Unit 7710 - FLEET MAINTENANCE
Account 65035 - PETROLEUM PRODUCTS
FUEL PURCHASE FROM JAN-JULY 5, 2021
FUEL PURCHASE FROM JAN-JULY 5, 2021
FUEL PURCHASE FROM JAN-JULY 5, 2021
PRESSURE WASHES FOR MULTIPLE VEHICLES IN MULTPLE DEPARTMENTS
STEERING REPAIR FOR STREETS VEHICLE 608
AUTOMOTIVE PARTS
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
LIGHTING FOR FORESTRY VEHICLE 823 AND STOCK
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
INSPECTION FOR RFM VEHICLE 747
PARTS AND LABOR FOR EFD E-21 INVOICE R17887
PARTS AND LABOR FOR EFD E-24 INVOICE R17878-01
STOCK FOR FLEET
STOCK PD BRAKES
SHOP SUPPLIES
DEF SYSTEM REM VEHICLE 716
CAB AND SWITCHES FOR REM VEHICLE 704
SEAT REPAIRS FOR PD VEHICLE 10
02 SENSOR FOR PD VEHICLE 63
SUSPENSION FOR WATER VEHICLE 933
CHARGING SYSTEM FOR PD VEHICLE 58
POWER SYSTEM FOR PD VEHICLE 53
HOPPER SEAL FOR REM VEHICLE 705
INSTALLATION OF NEW EQUIPMENT FOR EPD #48 INV. 10929
DEF FLUID FOR MULIPLE DIESEL VEHICLES
FUEL LEVEL GUAGE STREETS VEHICLE 613
STOCK GAUGES
PARTS AND LABOR FOR REPAIRS TO EFD 311 INVOICE W01016
HYDRAULICS FOR REM VEHICLE 743
BRAKE DUST SHIELD FOR STYREETS VEHICLE 623
REAR BRAKE FOR STREETS VEHICLE 623
REPLACEMENT KEY FOR REM VEHCILE 743
STOCK FOR FLEET
SHOP SUPPLY FOR FLEET
EFD STOCK TIRES
STOCK TIRES
STOCK TIRES
STOCK TIRES
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
FIRST AID CABINET REFILL
FIRST AID CABINET REFILL
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
SAFETY LANE INSPECTIONS MULTIPLE VEHICLES
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
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601 EQUIPMENT REPLACEMENT FUND
Vendor G/L Date Payment Date Invoice Amount
104509 - RUSSO POWER EQUIPMENT 05/25/2021 05/25/2021 39,171.82
105684 - ZAMBONI USA 05/25/2021 05/25/2021 471.92
Invoice Transactions 2 $39,643.74
Invoice Transactions 2 $39,643.74
Invoice Transactions 2 $39,643.74
Invoice Transactions 2 $39,643.74
Business Unit 7780 - VEHICLE REPLACEMENTS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 601 - EQUIPMENT REPLACEMENT FUND Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Business Unit 7780 - VEHICLE REPLACEMENTS
Account 65550 - AUTOMOTIVE EQUIPMENT
PWA GREENWAYS KUBOTA #509
PRCS SUSPENSION VEHICLE 428
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Invoice Description
Fund 601 - EQUIPMENT REPLACEMENT FUND
Department 19 - ADMINISTRATIVE SERVICES
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
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605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
17487 - BROTHERS & THOMPSON, P.C.05/25/2021 05/25/2021 4,348.50
17487 - BROTHERS & THOMPSON, P.C.05/25/2021 05/25/2021 214.50
17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 05/25/2021 05/25/2021 50.00
Invoice Transactions 3 $4,613.00
Invoice Transactions 3 $4,613.00
Invoice Transactions 3 $4,613.00
Invoice Transactions 3 $4,613.00
* = Prior Fiscal Year Activity Invoice Transactions 327 $2,320,027.31
Fund 605 - INSURANCE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 05/25/21 - 05/25/21
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY2021
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
OUTSIDE LEGAL COST
OUTSIDE LEGAL COST
LABOR GENERAL
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
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Vendor G/L Date Payment Date Invoice Amount
105920 - EVMARK 04/27/2021 05/12/2021 150,791.29
Invoice Transactions 1 $150,791.29
Invoice Transactions 1 $150,791.29
Invoice Transactions 1 $150,791.29
Invoice Transactions 1 $150,791.29
308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 04/02/2021 05/12/2021 15,016.97
308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 04/02/2021 05/12/2021 20,000.00
Invoice Transactions 2 $35,016.97
Invoice Transactions 2 $35,016.97
Invoice Transactions 2 $35,016.97
Invoice Transactions 2 $35,016.97
105920 - EVMARK 04/27/2021 05/12/2021 43,334.93
105920 - EVMARK 04/27/2021 05/12/2021 21,176.92
Invoice Transactions 2 $64,511.85
Invoice Transactions 2 $64,511.85
Invoice Transactions 2 $64,511.85
Invoice Transactions 2 $64,511.85
303321 - ANDREA NEEDLMAN 05/13/2021 05/13/2021 5,220.00
18290 - JAMES VALENZA 05/13/2021 05/13/2021 4,800.00
18291 - JOEL LIPMAN 05/13/2021 05/13/2021 5,100.00
Invoice Transactions 3 $15,120.00
Invoice Transactions 3 $15,120.00
Invoice Transactions 3 $15,120.00
Invoice Transactions 3 $15,120.00
18292 - GAYLE HAYES 05/13/2021 05/13/2021 8,139.00
Invoice Transactions 1 $8,139.00
Invoice Transactions 1 $8,139.00
Invoice Transactions 1 $8,139.00
Invoice Transactions 1 $8,139.00
18014 - CRANE CARRIER COMPANY, LLC 05/13/2021 05/13/2021 166,815.93
Invoice Transactions 1 $166,815.93
Invoice Transactions 1 $166,815.93
Invoice Transactions 1 $166,815.93
Invoice Transactions 1 $166,815.93
* = Prior Fiscal Year Activity Invoice Transactions 26 $440,395.04
Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 05.25.2021
Account 65550 - AUTOMOTIVE EQUIPMENT Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 65550 - AUTOMOTIVE EQUIPMENT
*REFUSE PURCHASE TRUCK #721
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Department 71 - UTILITIES
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 65515 - OTHER IMPROVEMENTS
*LEAD SERVICE LINE ABATEMENT LOAN- 2317
Account 65515 - OTHER IMPROVEMENTS Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
*LEAD SERVICE LINE ABATEMENT LOAN- 2819
Account 62410 - LEAD SERVICE ABATEMENT Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62410 - LEAD SERVICE ABATEMENT
*LEAD SERVICE LINE ABATEMENT LOAN- 2318
*LEAD SERVICE LINE ABATEMENT LOAN- 2809
Department 99 - NON-DEPARTMENTAL Totals
Fund 360 - SPECIAL SERVICE AREA (SSA) #8 Totals
Fund 510 - WATER FUND
SPECIAL SERVICE AREA #8
Account 62517 - SPECIAL SERVICE AREA AGREEMENT Totals
Business Unit 3608 - SSA #8 ADMINISTRATION Totals
Fund 360 - SPECIAL SERVICE AREA (SSA) #8
Department 99 - NON-DEPARTMENTAL
Business Unit 3608 - SSA #8 ADMINISTRATION
Account 62517 - SPECIAL SERVICE AREA AGREEMENT
SPECIAL SERVICE AREA #7
Business Unit 5226 - CDBG-CV Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
Account 63166 - PUBLIC SERVICE - Curt's Cafe
CDBG-CV FOOD PANTRY DISBURSEMENT
CDBG-CV FOOD PANTRY DISBURSEMENT
Account 63166 - PUBLIC SERVICE - Curt's Cafe Totals
Fund 210 - SPECIAL SERVICE AREA (SSA) #9 Totals
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 5226 - CDBG-CV
Account 62517 - SPECIAL SERVICE AREA AGREEMENT Totals
Business Unit 5160 - SPECIAL SERVICE AREA #4 Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 210 - SPECIAL SERVICE AREA (SSA) #9
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 5160 - SPECIAL SERVICE AREA #4
Account 62517 - SPECIAL SERVICE AREA AGREEMENT
SPECIAL SERVICE AREA #9
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021
Invoice Description
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ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 7,870.18
VARIOUS VARIOUS CASUALTY LOSS 547.92
VARIOUS VARIOUS WORKERS COMP 4,516.66
VARIOUS VARIOUS WORKERS COMP 7,319.62
20,254.38
SEWER
7618.68305 IEPA LOAN DISBURSEMENT SEWER FUND 219,012.81
7477.68305 IEPA LOAN DISBURSEMENT SEWER FUND 40,028.47
7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83
7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30
7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02
1,024,321.43
VARIOUS
VARIOUS BMO PURCHASING CARD-MARCH, 2021 181,225.31
181,225.31
WATER
7136.68305 IEPA LOAN DISBURSEMENT WATER FUND 47,979.20
7135.68305 IEPA LOAN DISBURSEMENT WATER FUND 53,963.54
7330.65515 US - EPA FEE01 APPLICATION FEE 100,000.00
201,942.74
1,427,743.86
Grand Total 4,188,166.21
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 05.25.2021 FY21
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
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BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS ICMA ONLINE DC 20002 1,400.00$ 3/25/2021 62360 MEMBERSHIP DUES ICMA MEMBERSHIP DUES - STORLIE
ADMIN SVCS/311 PANINOS PIZZA - EVANST IL 60202 160.00$ 3/5/2021 64505 TELECOMMUNICATIONS 311 ANNIVERSARY GIFTS
ADMIN SVCS/311 PANINOS PIZZA - EVANST IL 60202 40.00$ 3/5/2021 64505 TELECOMMUNICATIONS 311 STAFF GIFTS
ADMIN SVCS/311 PANINOS PIZZA - EVANST IL 60202 67.56$ 3/22/2021 64505 TELECOMMUNICATIONS LUNCH APPRECIATION POLICE FRONT DESK
ADMIN SVCS/FAC MGMT LEVELUPPOTBELLY376446 MA 02114 99.19$ 2/26/2021 65025 FOOD APPRECIATION LUNCH
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 703.65$ 2/26/2021 62490 OTHER PROGRAM COSTS COVID POD TABLES
ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 99.00$ 2/26/2021 65050 BUILDING MAINTENANCE MATERIAL AIR COMPRESSOR TOOLS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 70.80$ 2/26/2021 65050 BUILDING MAINTENANCE MATERIAL STOCK BULBS
ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 367.46$ 3/1/2021 62490 OTHER PROGRAM COSTS COVID POD CONTAINER SHARPS CONTAINER
ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 1,549.60$ 3/1/2021 62490 OTHER PROGRAM COSTS COVID PODS SHARPS CONTAINER
ADMIN SVCS/FAC MGMT TYCOINTEGRATEDSECURITY IN 46256 224.72$ 3/1/2021 62225 BLDG MAINT SVCS QUARTERLY FIRE ALARM MONITORING FOR RECYCLING CENTER
ADMIN SVCS/FAC MGMT ATLAS BOBCAT LLC IL 60185 99.94$ 3/1/2021 62240 AUTOMOTIVE EQMP MAINT PARTS FOR SHOP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 317.64$ 3/1/2021 65050 BUILDING MAINTENANCE MATERIAL STOCK CEILING TILES
ADMIN SVCS/FAC MGMT ILSOS INT VEH RENEWAL IL 62756 154.40$ 3/1/2021 65045 LICENSING/REGULATORY SUPP SEC. OF STATE PLATE RENEWAL
ADMIN SVCS/FAC MGMT ILSOS INT VEH RENEWAL IL 62756 154.40$ 3/1/2021 65045 LICENSING/REGULATORY SUPP SEC. OF STATE PLATE RENEWAL
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 (703.65)$ 3/2/2021 62490 OTHER PROGRAM COSTS COVID POD RETURN
ADMIN SVCS/FAC MGMT LEE JENSEN SALES IL 60014 (67.40)$ 3/2/2021 62240 AUTOMOTIVE EQMP MAINT CREDIT FOR DIFFERENCE ON WRONG PART FOR FLEET HOIST
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 203.00$ 3/2/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LOCK PARTS
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 290.14$ 3/2/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR REPLACEMENT PARTS
ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 71.03$ 3/2/2021 62225 BLDG MAINT SVCS PEST CONTROL
ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 116.92$ 3/2/2021 62225 BLDG MAINT SVCS PEST CONTROL
ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 116.93$ 3/2/2021 62225 BLDG MAINT SVCS PEST CONTROL
ADMIN SVCS/FAC MGMT WWP ANDERSON PEST SOLU IL 60126 459.00$ 3/2/2021 62225 BLDG MAINT SVCS PEST CONTROL
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 6.70$ 3/2/2021 62240 AUTOMOTIVE EQMP MAINT PARTS #826
ADMIN SVCS/FAC MGMT ILSOS INT VEH RENEWAL IL 62756 (154.40)$ 3/2/2021 65045 LICENSING/REGULATORY SUPP SEC. OF STATE PLATE RENEWAL
ADMIN SVCS/FAC MGMT UNIFIRST CORPORATION MA 01887 172.29$ 3/3/2021 62355 LAUNDRY/OTHER CLEANING MAT SERVICE CLEANING.
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 210.00$ 3/3/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 2,030.00$ 3/3/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 2,070.00$ 3/3/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 2,380.00$ 3/3/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 2,475.00$ 3/3/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 2,484.00$ 3/3/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT CITY WELDING SALES & S IL 60076 25.00$ 3/3/2021 65085 MINOR EQUIP & TOOLS PROPANE TANK RENTAL
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 357.46$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR SLOAN TOILET REPAIR
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 24.08$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DOOR STOP AND EQUIPMENT HANGER
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 346.93$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO INSTALL CONDENSATE PUMP
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 36.50$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL FIRE 2 WOMEN'S WASHROOM REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 9.60$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL STOCK MATERIALS
ADMIN SVCS/FAC MGMT SOUTHSIDE CONTROL SUPP IL 60654 280.80$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL THERMOSTAT COVER REPLACEMENT
ADMIN SVCS/FAC MGMT INCSTORES LLC AZ 85210-6890 2,619.18$ 3/3/2021 65050 BUILDING MAINTENANCE MATERIAL RUBBER FLOOR FOR POLICE GYM
ADMIN SVCS/FAC MGMT NOREGON SYSTEMS NC 27409 900.00$ 3/4/2021 65060 MATERIALS TO MAINTAIN AUTOSL TOOLS FOR TRANSMISSION
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 933.12$ 3/4/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT UNITES STATES FIRE PRO IL 60045 1,599.00$ 3/4/2021 62225 BLDG MAINT SVCS FIRE PROTECTION SERVICES
ADMIN SVCS/FAC MGMT JOHNSON LOCKSMITH INC IL 60201 20.00$ 3/4/2021 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR FILING CABINET IN SC CAGE
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 78.38$ 3/4/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CONDENSATE PUMP INSTALL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 39.91$ 3/4/2021 62490 OTHER PROGRAM COSTS SAFETY GLASSES AND DUCT TAPE FOR LEVY COVID POD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 54.80$ 3/4/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR DRINKING FOUNTAIN
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 134.54$ 3/4/2021 65050 BUILDING MAINTENANCE MATERIAL WALL ROUGH FOR FIRE 2
ADMIN SVCS/FAC MGMT RIDDIFORD ROOFING COMP IL 60005 1,037.30$ 3/5/2021 62225 BLDG MAINT SVCS ROOF REPAIRS
ADMIN SVCS/FAC MGMT RIDDIFORD ROOFING COMP IL 60005 1,535.94$ 3/5/2021 62225 BLDG MAINT SVCS ROOF REPAIRS
ADMIN SVCS/FAC MGMT TODAYS UNIFORMS IL 60014 260.80$ 3/5/2021 65020 CLOTHING UNIFORMS
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 120.82$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL HOSE FOR WATER BAY
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 90.69$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CRACKED PVC DRAIN
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 823.38$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR RPZS
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 45.92$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL STOCK FITTINGS
ADMIN SVCS/FAC MGMT NEW RIDE INC IL 60201 603.00$ 3/5/2021 62240 AUTOMOTIVE EQMP MAINT SERVICE OF PD CARS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 60202 (39.97)$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL RETURN
ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 247.55$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL CONCRETE FOR BATHROOM FLOOR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 67.39$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL FIRE 2 MATERIAL FOR ROUGH WALL AND TRIM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 13.98$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL GIBBS MORRISON REPAIR MATERIALS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 165.76$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR LIBRARY SENSOR RELOCATION
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 968.25$ 3/5/2021 65050 BUILDING MAINTENANCE MATERIAL SMALL ENGINE POWER
ADMIN SVCS/FAC MGMT CROWD CONTROL COMPANY NY 11716 586.08$ 3/8/2021 62490 OTHER PROGRAM COSTS COVID POD STANCHIONS
ADMIN SVCS/FAC MGMT CUMBERLAND SERVICENTER IL 60005 129.02$ 3/8/2021 62240 AUTOMOTIVE EQMP MAINT STOCK PARTS
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 24.33$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR TRUCK WASH SYSTEM
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 29.67$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL TOOLS FOR CAR WASH
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 17.95$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL FIRE REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 110.09$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BOILER ROOM
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 38.85$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL SMALL ENGINE POWER
ADMIN SVCS/FAC MGMT WWP SMITHEREEN PEST MA IL 60714 300.00$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL FEB/MARCH PEST CONTROL
ADMIN SVCS/FAC MGMT CONNECTICUT SAW & TOOL CT 06615 98.42$ 3/9/2021 65050 BUILDING MAINTENANCE MATERIAL KNIVES FOR PROFILE FOR LAGOON BLDG.
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 2,092.52$ 3/9/2021 65090 SAFETY EQUIPMENT TABLE, TRASH CANS AND PPE
ADMIN SVCS/FAC MGMT ULINE SHIP SUPPLIES WI 53158 114.75$ 3/9/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CIRCULATOR FAN FOR KEY SHOP
ADMIN SVCS/FAC MGMT IN A & J SEWER SERVIC IL 60090 1,955.00$ 3/9/2021 62225 BLDG MAINT SVCS SEWER SERVICE
ADMIN SVCS/FAC MGMT RAYNOR DOOR IL 60093 598.48$ 3/9/2021 62225 BLDG MAINT SVCS OVERHEAD DOOR REPAIR FIRE 3
ADMIN SVCS/FAC MGMT JC LICHT - 1252 - EVAN IL 60201 238.36$ 3/9/2021 65050 BUILDING MAINTENANCE MATERIAL PAINT AND PRIMER FOR LOCK UP
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 216.34$ 3/9/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CONVECTOR PART
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 448.65$ 3/9/2021 65050 BUILDING MAINTENANCE MATERIAL MOTOR FOR BOILER
ADMIN SVCS/FAC MGMT SOAPIES IL 60202 2,500.00$ 3/9/2021 65090 SAFETY EQUIPMENT COVID YOUTH CLOTH MASKS
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 466.33$ 3/10/2021 65050 BUILDING MAINTENANCE MATERIAL REPAIR PARTS FOR STOCK
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 110.55$ 3/10/2021 65050 BUILDING MAINTENANCE MATERIAL REPAIR TO ROOF DRAIN
May 10, 2021 Page 1 of 9Page 28 of 36A1.Page 256 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 57.18$ 3/10/2021 65050 BUILDING MAINTENANCE MATERIAL STOCK 2 INCH PVC
ADMIN SVCS/FAC MGMT IL TOLLWAY-AUTOREPLENI IL 60515 40.00$ 3/10/2021 65060 MATERIALS TO MAINTAIN AUTOSL IPASS REPLENISHMENT
ADMIN SVCS/FAC MGMT FEDEX 784541208002 TN 38116 29.44$ 3/11/2021 62275 POSTAGE CHARGEBACKS SHIPPING DOCS TO VENDOR
ADMIN SVCS/FAC MGMT DREISILKER ELECTRIC MO IL 60007 303.77$ 3/11/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CONVECTOR PARTS
ADMIN SVCS/FAC MGMT DREISILKER ELECTRIC MO IL 60007 1,000.00$ 3/11/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CONVECTOR PARTS
ADMIN SVCS/FAC MGMT WINDY CITY TRIUMPH IL 60174 57.75$ 3/11/2021 65060 MATERIALS TO MAINTAIN AUTOSL DEALER REPAIR PARTS
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 15.12$ 3/11/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FASTENERS
ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 80.96$ 3/11/2021 65085 MINOR EQUIP & TOOLS JASON ELECTRIC TOOL FLEET POWER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 32.42$ 3/11/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WHEEL REPLACEMENT
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 92.31$ 3/11/2021 65050 BUILDING MAINTENANCE MATERIAL FITTINGS FOR LIGHTS AND LIGHT
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 239.50$ 3/11/2021 65050 BUILDING MAINTENANCE MATERIAL WAPS INSTALLATION
ADMIN SVCS/FAC MGMT IN TAIT TRAINING TX 75080-3312 150.00$ 3/11/2021 62295 TRAINING & TRAVEL
UNDERGROUND STORAGE TANK OPERATOR ONLINE MANDATORY TRAINING FOR 5
FLEET STAFF FOR CITY FUEL SYSTEM.
ADMIN SVCS/FAC MGMT CROWD CONTROL COMPANY NY 11716 390.00$ 3/12/2021 62490 OTHER PROGRAM COSTS COVID POD STANCHIONS
ADMIN SVCS/FAC MGMT GIH GLOBALINDUSTRIALEQ FL 33144 (121.94)$ 3/12/2021 62490 OTHER PROGRAM COSTS RETURN OF BIOHAZARD CONTAINER
ADMIN SVCS/FAC MGMT ANDERSON LOCK CO IL 60018 459.80$ 3/12/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR FUNCTION CHANGE OF TRIM
ADMIN SVCS/FAC MGMT THERMOSYSTEMS, INC.IL 60126 567.55$ 3/12/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR CONVECTOR RETROFIT REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 128.92$ 3/12/2021 65050 BUILDING MAINTENANCE MATERIAL LOVELACE PARK SHELTER LIGHT AND OUTLET REPAIR MATERIAL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 243.92$ 3/12/2021 65050 BUILDING MAINTENANCE MATERIAL LEVY CENTER MATERIAL FOR LIGHT REPAIR
ADMIN SVCS/FAC MGMT LIONHEART IL 60142 870.00$ 3/15/2021 65050 BUILDING MAINTENANCE MATERIAL PM FOR GENERATOR
ADMIN SVCS/FAC MGMT JEWEL OSCO 3428 IL 60202 7.74$ 3/15/2021 62240 AUTOMOTIVE EQMP MAINT DISTILLED WATER FOR BATTERY REPAIR
ADMIN SVCS/FAC MGMT THE HOME DEPOT 1902 IL 60202 360.26$ 3/15/2021 65050 BUILDING MAINTENANCE MATERIAL PAINTING MATERIAL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 111.52$ 3/15/2021 65050 BUILDING MAINTENANCE MATERIAL CAT 5 ISSUE CIVIC CENTER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 76.22$ 3/15/2021 65050 BUILDING MAINTENANCE MATERIAL PLYWOOD AND HOOKS FOR SERVICE CENTER AND CIVIC CENTER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 54.21$ 3/15/2021 65050 BUILDING MAINTENANCE MATERIAL WAPS INSTALLATION
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 302.40$ 3/15/2021 65050 BUILDING MAINTENANCE MATERIAL LIGHTS FOR FIRE 1
ADMIN SVCS/FAC MGMT IN FLUORECYCLE, INCOR IL 60041 1,479.09$ 3/16/2021 65050 BUILDING MAINTENANCE MATERIAL RECYCLING OF BULBS AND BALLASTS
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 112.00$ 3/16/2021 65050 BUILDING MAINTENANCE MATERIAL BATTERY REPLACEMENT FIRE 4.
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 94.89$ 3/16/2021 65050 BUILDING MAINTENANCE MATERIAL CHANDLER MATERIAL FOR WATER FOUNTAIN INSTALL
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 220.00$ 3/16/2021 65050 BUILDING MAINTENANCE MATERIAL LOVELACE PARK MATERIAL FOR SHELTER LIGHT REPLACEMENT
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 74.75$ 3/16/2021 65050 BUILDING MAINTENANCE MATERIAL SC LIGHTS HARDWARE
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 59.88$ 3/16/2021 65050 BUILDING MAINTENANCE MATERIAL VAN GEAR FOR MAJOR BLDGS.
ADMIN SVCS/FAC MGMT STEINER ELEC ELK GROVE IL 60007 509.93$ 3/17/2021 65050 BUILDING MAINTENANCE MATERIAL SC LIGHTS
ADMIN SVCS/FAC MGMT JOHN WEISS ACE HDWE IL 60025 36.27$ 3/17/2021 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCK WASH BUILD
ADMIN SVCS/FAC MGMT STANDARD PIPE SKOKIE IL 60076-3407 17.58$ 3/17/2021 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCK WASH BUILD
ADMIN SVCS/FAC MGMT MILLEN HARDWARE IL 60091 44.47$ 3/17/2021 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCK WASH BUILD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 6.77$ 3/17/2021 65085 MINOR EQUIP & TOOLS COUNTERTOP SEALING
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 17.61$ 3/18/2021 65050 BUILDING MAINTENANCE MATERIAL POLICE DEPT. MATERIAL FOR CAMERA INSTALL
ADMIN SVCS/FAC MGMT NOODLES & CO 606 IL 60201 8.54$ 3/18/2021 65025 FOOD FOOD FOR EOC
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 119.26$ 3/18/2021 62240 AUTOMOTIVE EQMP MAINT IGNITOR PARTS FOR FLEET
ADMIN SVCS/FAC MGMT THE UPS STORE 1037 IL 60202 11.14$ 3/18/2021 62275 POSTAGE CHARGEBACKS SEC. OF STATE PLATE REQUEST MAILING
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 39.96$ 3/18/2021 62490 OTHER PROGRAM COSTS COMMAND STRIPS FOR NU COVID POD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 104.94$ 3/18/2021 65050 BUILDING MAINTENANCE MATERIAL PAINTING MATERIAL
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 11.72$ 3/18/2021 65085 MINOR EQUIP & TOOLS MATERIAL FOR TRUCK WASH BUILD
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 112.88$ 3/18/2021 65085 MINOR EQUIP & TOOLS SAWZALL AND CUTWHEELS FOR GRINDER
ADMIN SVCS/FAC MGMT IL TOLLWAY-WEB IL 60515 14.60$ 3/18/2021 65060 MATERIALS TO MAINTAIN AUTOSL #350 IPASS VIOLATION
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 87.81$ 3/18/2021 65050 BUILDING MAINTENANCE MATERIAL LEVY CENTER MATERIAL FOR LIGHT REPAIRS
ADMIN SVCS/FAC MGMT QUINCY COMPRESSORS AL 36507 184.23$ 3/19/2021 62275 POSTAGE CHARGEBACKS SHIPPING FOR COMPRESSOR
ADMIN SVCS/FAC MGMT FOAM FACTORY, INC.MI 48044 33.48$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL FOAM SAMPLE PACK
ADMIN SVCS/FAC MGMT DREISILKER ELECTRIC MO IL 60007 62.24$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WHEEL REPLACEMENT
ADMIN SVCS/FAC MGMT DREISILKER ELECTRIC MO IL 60137 344.08$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL NEW MOTOR FOR HEATER
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 5.20$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL BOLTS AND WASHERS FOR AHU MOTOR
ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 382.50$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL ESTIMATE/WORK ON PARKING DECK DOOR
ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 1,007.24$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL SERVICE ON DOOR 1 AT FIRE STATION
ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 1,054.50$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL SERVICE ON DOOR 2 AT FIRE 1
ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 417.50$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL SERVICE ON DOOR 26 GREENWAYS
ADMIN SVCS/FAC MGMT DOORS SYSTEMS INC IL 60563 1,061.71$ 3/19/2021 65050 BUILDING MAINTENANCE MATERIAL SERVICE ON DOOR 28 FORESTRY
ADMIN SVCS/FAC MGMT LEMOI ACE HARDWARE IL 60201 14.38$ 3/22/2021 65050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIES
ADMIN SVCS/FAC MGMT THE HOME DEPOT PRO FL 322040000 569.20$ 3/23/2021 65050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIES
ADMIN SVCS/FAC MGMT ABLE DISTRIBUTORS IL 60202 (9.66)$ 3/23/2021 65050 BUILDING MAINTENANCE MATERIAL RETURN OF UNUSED BELTS
ADMIN SVCS/FAC MGMT DD/BR #338026 Q35 IL 60202 22.03$ 3/23/2021 65025 FOOD DONUTS FOR FLEET MECHANICS
ADMIN SVCS/FAC MGMT THE HOME DEPOT #1902 IL 602020000 153.06$ 3/24/2021 65050 BUILDING MAINTENANCE MATERIAL RADIATOR CABINET MATERIAL
ADMIN SVCS/FAC MGMT CR LAURENCE CO INC CA 90058 202.49$ 3/24/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR ASTRIGAL REPLACEMENT
ADMIN SVCS/FAC MGMT SUPPLYHOUSE.COM NY 11747 515.85$ 3/25/2021 65050 BUILDING MAINTENANCE MATERIAL A/C HEAT PUMP SUPPLY
ADMIN SVCS/FAC MGMT GILBARCO VEEDER ROOT NC 27410 480.00$ 3/25/2021 62225 BLDG MAINT SVCS SERVICE CHARGE FOR FUEL PUMP CARD READERS
ADMIN SVCS/FAC MGMT SUPERIOR LIGHTING FL 33309 79.45$ 3/25/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR WORK ORDER BULBS
ADMIN SVCS/FAC MGMT GRAINGER IL 60045-5202 175.47$ 3/25/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR BELT FOR COOLING TOWER
ADMIN SVCS/FAC MGMT PURE ELECTRIC IL 60645 12.96$ 3/25/2021 65050 BUILDING MAINTENANCE MATERIAL MATERIAL FOR 911 MOTOR REPAIR
ADMIN SVCS/FAC MGMT METAL SUPERMARKETS ON L5T2H7 702.52$ 3/25/2021 65050 BUILDING MAINTENANCE MATERIAL METAL FOR 3 CUSTOM CARTS
ADMIN SVCS/HUMAN RES USPS PO 1626220204 IL 60201 7.60$ 2/26/2021 62315 POSTAGE SSA INQUIRY
ADMIN SVCS/HUMAN RES EQF TALX CORPORATION MO 63146 49.95$ 3/4/2021 62160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATION
ADMIN SVCS/HUMAN RES EQF TALX CORPORATION MO 63146 49.95$ 3/5/2021 62160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATION
ADMIN SVCS/HUMAN RES TYLER TECH CONNECT21 OH 45406 595.00$ 3/17/2021 62295 TRAINING & TRAVEL TYLER CONNECT CONFERENCE FEES JLIN AND MSUMAR
ADMIN SVCS/HUMAN RES TYLER TECH CONNECT21 OH 45406 595.00$ 3/17/2021 62295 TRAINING & TRAVEL TYLER CONNECT CONFERENCE FEES JLIN AND MSUMAR
ADMIN SVCS/INFO SYS WORKABLE.COM MA 02110 2,156.14$ 2/26/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS KNACK.COM NJ 08833 79.00$ 3/1/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ARIN VA 20151 150.00$ 3/1/2021 62341 INTERNET SOLUTION PROVIDERS AS # RENEWAL
ADMIN SVCS/INFO SYS CALENDLY GA 30363 135.95$ 3/1/2021 62340 IS SUPPORT FEES
CALENDLY SOFTWARE ANNUAL SUBSCRIPTION COMMUNITY DEVELOPMENT REMOTE
PERMIT APPOINTMENT SOLUTION
ADMIN SVCS/INFO SYS SCREENCONNECT SOFTWARE FL 33634 54.00$ 3/1/2021 62340 IS SUPPORT FEES SCREENCONNECT MONTHLY. REMOTE SUPPORT SOFTWARE
ADMIN SVCS/INFO SYS COMCAST CHICAGO IL 60173 113.35$ 3/1/2021 62341 INTERNET SOLUTION PROVIDERS HOWARD STREET THEATER INTERNET CONNECTION
May 10, 2021 Page 2 of 9Page 29 of 36A1.Page 257 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/INFO SYS HELLO HELLOSIGN CA 94158 100.00$ 3/1/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS FOXIT SOFTWARE CA 94538 2,693.95$ 3/1/2021 62340 IS SUPPORT FEES
15 COPIES FOXIT PDF SOFTWARE LICENSES (PHYSICALS) 1 CHARGED TO 41868
ADMIN SVCS/INFO SYS FOXIT SOFTWARE CA 94538 179.00$ 3/1/2021 62236 SOFTWARE MAINTENANCE
15 COPIES FOXIT PDF SOFTWARE LICENSES (PHYSICALS) 1 CHARGED TO 41868
ADMIN SVCS/INFO SYS ADOBE 800-833-6687 CA 95110 15.93$ 3/1/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS LIBERATED SYNDICATION PA 15213 15.00$ 3/2/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0400DJYGT WA 98052 125.00$ 3/2/2021 62341 INTERNET SOLUTION PROVIDERS AZURE SUPPORT
ADMIN SVCS/INFO SYS LUCIDCHART.COM/CHARGE UT 84095 9.95$ 3/3/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MSFT E0400DK2C4 WA 98052 821.08$ 3/3/2021 62341 INTERNET SOLUTION PROVIDERS AZURE VPC SERVICE
ADMIN SVCS/INFO SYS DEDOOSE CA 90266 179.40$ 3/4/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 12.26$ 3/4/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS MNJTECHNOLOGIESDIRECT IL 60089 (1,291.90)$ 3/5/2021 65615 INFRASTRUCTURE SUPPLIS RMA REFUND FOR CISCO WIRELESS ACCESS POINTS
ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 1,360.11$ 3/5/2021 65555 PERSONAL COMPUTER EQ 41450 EDGAR CANO FOR PUBLIC SERVICES COORDINATOR, EMILY OKALLAU
ADMIN SVCS/INFO SYS APPLE.COM/US CA 95014 199.00$ 3/5/2021 62490 OTHER PROGRAM COSTS 41138 MACBOOK APPLE CARE SUPPORT
ADMIN SVCS/INFO SYS APPLE.COM/US CA 95014 299.99$ 3/5/2021 62490 OTHER PROGRAM COSTS 41138 MACBOOK APPLE FINAL CUT PRO SOFTWARE
ADMIN SVCS/INFO SYS APPLE.COM/US CA 95014 199.99$ 3/5/2021 62490 OTHER PROGRAM COSTS APPLE LOGIC PRO SOFTWARE SEAN OWENS 41138
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 75.00$ 3/5/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS APPLE.COM/US CA 95014 1,579.00$ 3/8/2021 62490 OTHER PROGRAM COSTS SEAN OWENS 41138 APPLE MACBOOK LAPTOP
ADMIN SVCS/INFO SYS JEFA TECH INC MD 20636 244.42$ 3/11/2021 65615 INFRASTRUCTURE SUPPLIS WIRELESS ANTENNAS - WATER DIVISION SEWER INSPECTION TRUCK
ADMIN SVCS/INFO SYS QUICKBOOKSTIME ID 83616 110.00$ 3/11/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 237.29$ 3/12/2021 62250 COMPUTER EQUIPMENT MAINT INK FOR GIS PLOTTER PARTIAL SHIPMENT
ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 1,360.11$ 3/12/2021 65555 PERSONAL COMPUTER EQ 41450 DELL LAPTOP FOR EMILY OKALLAU
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 20.17$ 3/12/2021 62341 INTERNET SOLUTION PROVIDERS DOMAIN RENEWAL - LIVEEVANSTON.NET
ADMIN SVCS/INFO SYS ZENDESK, INC.CA 94103 500.00$ 3/12/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS B&H PHOTO 800-606-6969 NY 10001 237.29$ 3/15/2021 62250 COMPUTER EQUIPMENT MAINT INK FOR GIS PLOTTER PARTIAL SHIPMENT
ADMIN SVCS/INFO SYS AT&T BILL PAYMENT TX 75202 276.27$ 3/15/2021 64505 TELECOMMUNICATIONS 4G UPLINKS - FOUNTAIN SQUARE BLUE LIGHT EMERGENCY PHONE KIOSKS
ADMIN SVCS/INFO SYS SP MASKSDOTCOM TX 78645 1,000.00$ 3/15/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DNH GODADDY.COM AZ 85260 18.17$ 3/15/2021 62341 INTERNET SOLUTION PROVIDERS DOMAIN RENEWAL - TOWNOFEVANSTON.ORG
ADMIN SVCS/INFO SYS ZENDESK, INC.CA 94103 5,310.00$ 3/15/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS HELLO HELLOSIGN CA 94158 480.00$ 3/15/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 88.79$ 3/16/2021 62250 COMPUTER EQUIPMENT MAINT 41907 DELL BATTERY KAREN HAWK
ADMIN SVCS/INFO SYS CE21 TX 78735 800.00$ 3/16/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DROPBOX CN5QY7QZW78T CA 94107 19.99$ 3/16/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS DMI DELL HIGHER EDUC TX 78682 1,360.11$ 3/17/2021 65555 PERSONAL COMPUTER EQ 41513 LAPTOP FOR MITZI GIBBS
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 140.00$ 3/17/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS A1 SECURITY CAMERAS LL TX 75001 659.39$ 3/18/2021 65618 SECURITY CAMERA SUPPLIES EPD FRONT DOOR SECURITY CAMERA REPLACMENT
ADMIN SVCS/INFO SYS CITRIX SYSTEMS, INC.FL 33309 11.00$ 3/19/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ASANA.COM CA 94103 1,349.00$ 3/19/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS ZOOM.US 888-799-9666 CA 95113 820.10$ 3/19/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS SABORPOBLANO.COM IL 60626 41.60$ 3/22/2021 62295 TRAINING & TRAVEL
PURCHASE MADE IN ERROR WITH CITY CC; REIMBURSED CITY 04/16/2021 VIA ORBIPAY.
RECEIPT ATTACHED.
ADMIN SVCS/INFO SYS GOOGLE GOOGLE STORAGE CA 94043 1.99$ 3/22/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/INFO SYS VIRTRU CORPORATION DC 20036 4,735.50$ 3/23/2021 62340 IS SUPPORT FEES VIRTRU EMAIL ENCRYPTION LICENSE RENEWAL
ADMIN SVCS/INFO SYS HELLO HELLOFAX CA 94158 134.80$ 3/23/2021 65555 PERSONAL COMPUTER EQ IT RELATED EXPENSE
ADMIN SVCS/PARKING LEVELUPPOTBELLY775299 MA 02114 (12.39)$ 2/26/2021 65020 CLOTHING POTBELLY TAX REFUND
ADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 602020000 35.85$ 3/3/2021 65085 MINOR EQUIP & TOOLS SHOP SUPPLIES.
ADMIN SVCS/PARKING LEMOI ACE HARDWARE IL 60201 8.62$ 3/4/2021 62225 BLDG MAINT SVCS KEYS
ADMIN SVCS/PARKING FASTSIGNS 100601 LINCO IL 60712 304.50$ 3/4/2021 65125 OTHER COMMODITIES VACCINATION POD SIGNS.
ADMIN SVCS/PARKING THE HOME DEPOT 1902 IL 60202 99.96$ 3/10/2021 65090 SAFETY EQUIPMENT RADIOS TO HELP DIRECT TRAFFIC ON EVENT DAYS.
ADMIN SVCS/PARKING IN PRO WASTE INC.IL 60163-1357 350.00$ 3/11/2021 65125 OTHER COMMODITIES PORTABLE REST ROOM SHERMAN GARAGE, FOR HOMELESS.
ADMIN SVCS/PARKING LEMOI ACE HARDWARE IL 60201 22.02$ 3/12/2021 65085 MINOR EQUIP & TOOLS SIGNS SCREWS.
ADMIN SVCS/PARKING THE HOME DEPOT #1902 IL 602020000 23.97$ 3/19/2021 65085 MINOR EQUIP & TOOLS GRINDER WHEELS FOR CUTTING METAL.
CITY MGR OFFICE THE UPS STORE 0511 IL 60201 46.40$ 3/10/2021 62315 POSTAGE
MAILED PLAT TO COOK COOK RECORDER OF DEEDS & RETURNED LEGAL BOOK BACK
TO DISTRIBUTOR WITH TRACKING
CITY MGR OFFICE ZOOM.US 888-799-9666 CA 95113 239.90$ 3/10/2021 62509 SERVICE AGREEMENTS/ CONTRACTS MONTHLY ZOOM LARGE MEETING/WEBINAR SUBSCRIPTION
CITY MGR OFFICE APPLIED RESEARCH CENTE NY 10004 256.98$ 3/16/2021 62295 TRAINING & TRAVEL GARE VIRTUAL CONFERENCE FOR K.RICHARDSONA AND S. HOHENKIRK
CMO/COM ENGAGEMENT CANVA 03001-13571218 DE 19934 60.00$ 3/22/2021 62490 OTHER PROGRAM COSTS
USER LICENSES FOR DESIGN PROGRAM USED TO CREATE PARKS & REC AND CMO
FLYERS AND PROMO MATERIALS.
CMO/COM ENGAGEMENT CANVA 03001-13571218 DE 19934 180.00$ 3/22/2021 62205 ADVERTISING
USER LICENSES FOR DESIGN PROGRAM USED TO CREATE PARKS & REC AND CMO
FLYERS AND PROMO MATERIALS.
CMO/COM ENGAGEMENT MINUTEMAN PRESS IL 60201 599.06$ 3/22/2021 62478 COVID-19 MASS VACCINATION GRANT
PRINT COST FOR SPANISH/ENGLISH FLYERS REGARDING COVID-19 VACCINATIONS.
CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 20.02$ 2/26/2021 65515 OTHER IMPROVEMENTS AD NOTICE RFP 21-02 SCADA SYSTEM UPGRADE
CMO/FINANCE SAMS MEMBERSHIP AR 72713 125.00$ 3/1/2021 62360 MEMBERSHIP DUES
AUTO RENEWED SAM'S CLUB MEMBERSHIP PRIMARY ADMIN T. NUNEZ, J. DORSEY, K.
PALMER)
CMO/FINANCE SAMS MEMBERSHIP AR 72713 40.00$ 3/1/2021 62360 MEMBERSHIP DUES
AUTO RENEWED SAM'S CLUB MEMBERSHIP PRIMARY ADMIN T. NUNEZ, J. DORSEY, K.
PALMER)
CMO/FINANCE SAMS MEMBERSHIP AR 72713 40.00$ 3/1/2021 62360 MEMBERSHIP DUES
AUTO RENEWED SAM'S CLUB MEMBERSHIP PRIMARY ADMIN T. NUNEZ, J. DORSEY, K.
PALMER)
CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 16.59$ 3/2/2021 62385 TREE SERVICES AD NOTICE BID 21-11 CITYWIDE TREE REMOVAL
CMO/FINANCE SAMSCLUB #6444 IL 60202 (40.00)$ 3/12/2021 62360 MEMBERSHIP DUES CREDIT AUTO RENEWED MEMBERSHIP
CMO/FINANCE SAMSCLUB #6444 IL 60202 (40.00)$ 3/12/2021 62360 MEMBERSHIP DUES CREDIT AUTO RENEWED MEMBERSHIP
CMO/FINANCE SAMSCLUB #6444 IL 60202 (40.00)$ 3/12/2021 62360 MEMBERSHIP DUES CREDIT AUTO RENEWED MEMBERSHIP
CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 18.31$ 3/15/2021 62205 ADVERTISING
AD NOTICE BID 21-08 WATER MAIN PROJECT 421002 - 2021 WATER MAIN STREET
RESURFACING
CMO/FINANCE ILLINOIS GOVERNMENT FI IL 60137 15.00$ 3/17/2021 62295 TRAINING & TRAVEL
IGOFA WEBINAR REGISTRATION ISSUING BONDS UTILIZING TAX INREMENT - FINANCE
CMO/FINANCE TRIBUNE PUBLISHING COM TX 75067 2,050.62$ 3/22/2021 62205 ADVERTISING
AD NOTICE BID 21-12 MFT RESURFACING PROJECT # 421001 - 2021 MFT STREET
RESURFACING
COMM ECON DEV CHICAGO SUN-TIMES ADV IL 60654 816.00$ 3/1/2021 62205 ADVERTISING CHICAGO TRIBUNE AD FOR PLAN COMMISSION MEETING HELD ON 02-10-2021
May 10, 2021 Page 3 of 9Page 30 of 36A1.Page 258 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 56.88$ 3/1/2021 62205 ADVERTISING
CHICAGO TRIBUNE AD FOR PLAN COMMISSION MEETING AND ZBA HELD ON 03-24-2021
COMM ECON DEV CRAINS CHIC SUBSCRIP MI 48207 169.00$ 3/3/2021 65010 BOOKS, PUBLICATIONS, MAPS DEPARTMENT SUBSCRIPTION TO CRAIN'S CHICAGO BUSINESS
COMM ECON DEV STRIKINGLY CA 94002 263.05$ 3/8/2021 62490 OTHER PROGRAM COSTS
ANNUAL WEBSITE HOSTING / "PRO YEARLY" FOR MAINTAINING CITY'S MICRO
WEBSITES
COMM ECON DEV EB LAI ELY MARCH 2021 CA 94103 17.55$ 3/9/2021 62295 TRAINING & TRAVEL
NETWORKING MEETING / WEBINAR - CITY INNOVATIONS PROACTIVE STRATEGIES
COMMUNITIES HAVE USED TO RETAIN
COMM ECON DEV HOUSING ACTION ILLINOI IL 60603 300.00$ 3/11/2021 62490 OTHER PROGRAM COSTS COE MEMBERSHIP TO HOUSING ACTION ILLIONOIS
COMM ECON DEV EB 2021 IACE ANNUAL M CA 94103 176.24$ 3/11/2021 62360 MEMBERSHIP DUES
2021 IACE MEMBERSHIP FOR PROPERTY STANDARDS INSPECTORS - SCHNUR,
SNIDER, ROSADO AND SEIDNER
COMM ECON DEV PAYPAL CHICAGOAREA CA 95131 200.00$ 3/11/2021 62490 OTHER PROGRAM COSTS COE MEMBERSHIP TO CHICAGO AREA FAIR HOUSING ALLIANCE
COMM ECON DEV EB APRIL IACE TRAININ CA 94103 175.50$ 3/12/2021 62295 TRAINING & TRAVEL
IACE TRAINING FOR PROPERTY STANDARDS INSPECTORS SCHNUR, ROSADO,
SEIDNER AND SNIDER
COMM ECON DEV AMERICAN PLANNING A IL 60601 325.00$ 3/17/2021 62295 TRAINING & TRAVEL NYDEN - APA CONFERENCE - M001 - NPC21 LIVE PLUS
COMM ECON DEV AMERICAN PLANNING A IL 60601 400.00$ 3/23/2021 62295 TRAINING & TRAVEL GRIFFITH - APA CONFERENCE - M001 - NPC21 LIVE PLUS
COMM ECON DEV TRIBUNE PUBLISHING COM TX 75067 115.48$ 3/23/2021 62205 ADVERTISING
CHICAGO TRIBUNE AD FOR PLAN COMMISSION MEETING TO BE HELD ON 04-14-2021
COMM ECON DEV GBLHEALTHCARERESOURCES FL 33410 150.00$ 3/24/2021 62664 ENTREPRENEURSHIP SUPPORT
ANNUAL RENEWAL FOR TIFFANI HOLMES MEMBERSHIP TO GBL HEALTH CARE
RESOURCES. REQUIRES REIMBURSEMENT
COMM ECON DEV EVANSTON CHAMBER OF CO IL 60201 25.00$ 3/24/2021 62659 ECONOMIC DEVELOPMENT PARTNERSHIP CONTANNUAL MAYOR'S STATE OF THE CITY EVENT
FIRE DEPARTMENT HOMEDEPOT.COM GA 303390000 18.13$ 2/26/2021 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 2/26/2021 65025 FOOD VACCINE CLINIC
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 49.97$ 3/1/2021 65025 FOOD VACCINE CLINIC
FIRE DEPARTMENT STATE CHEMIC STATE CHE OH 44124 85.22$ 3/3/2021 65040 JANITORIAL SUPPLIES JANITORIAL SUPPLIES
FIRE DEPARTMENT IMAGE SPECIALTIES OF G IL 60062 108.00$ 3/3/2021 65090 SAFETY EQUIPMENT LOGISTICS. PASSPORT TAGS.
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/3/2021 65025 FOOD VACCINE CLINIC
FIRE DEPARTMENT LEMOI ACE HARDWARE IL 60201 9.58$ 3/3/2021 65095 OFFICE SUPPLIES LOGISTICS. RECEPTACLE FOR 311R
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 60202 (1.00)$ 3/4/2021 65090 SAFETY EQUIPMENT LOGISTICS. TAX REFUND FOR ROPE PURCHASE
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 602020000 10.75$ 3/4/2021 65090 SAFETY EQUIPMENT LOGISTICS. HALYARD ROPE.
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/8/2021 65025 FOOD VACCINE CLINIC
FIRE DEPARTMENT AMERICAN HEART SHOPCPR TX 75231 119.10$ 3/8/2021 62295 TRAINING & TRAVEL MATERIALS FOR CPR CLASS. ORDER # 000831314
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/10/2021 65025 FOOD
DONUTS AND COFFEE FOR VOLUNTEERS AT VACCINE CLINIC ON 3/9/21. CHECK # 9965
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/12/2021 65025 FOOD
DONUTS AND COFFEE FOR VOLUNTEERS AT VACCINE CLINIC ON 3/11/21. CHECK # 518.
FIRE DEPARTMENT CONTAINERSTORENORTHBRO IL 60062 245.04$ 3/15/2021 65095 OFFICE SUPPLIES STORAGE CONTAINERS FOR FIRE HQ STORAGE CLOSET. AUTH # 078924
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/15/2021 65025 FOOD
DONUTS AND COFFEE FOR VOLUNTEERS AT VACCINE CLINIC ON 3/12/21. CHECK # 773.
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/17/2021 65025 FOOD
DONUTS AND COFFEE FOR VOLUNTEERS AT VACCINE CLINIC ON 3/16/21. CHECK #
1757
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/19/2021 65025 FOOD
DONUTS AND COFFEE FOR VOLUNTEERS AT VACCINE CLINIC ON 3/18/21. CHECK #
2222
FIRE DEPARTMENT DUNKIN #306178 Q35 IL 60201 36.98$ 3/22/2021 65025 FOOD
DONUTS AND COFFEE FOR VOLUNTEERS AT VACCINE CLINIC ON 3/19/21. CHECK #
2467
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 602020000 23.79$ 3/22/2021 65085 MINOR EQUIP & TOOLS LOGISTICS. SAW BLADES FOR E21.
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 602020000 147.13$ 3/22/2021 65090 SAFETY EQUIPMENT TRAINING EQUIPMENT. HAZMAT TRAINING SUPPLIES.
FIRE DEPARTMENT THE HOME DEPOT #1902 IL 602020000 57.26$ 3/22/2021 65095 OFFICE SUPPLIES BAGGIES FOR CERT MATERIALS. AUTH CODE 001444/5064795
FIRE DEPARTMENT OFFICE DEPOT #510 IL 60201 27.99$ 3/24/2021 65095 OFFICE SUPPLIES TRAINING EQUIPMENT FOR CLASSROOM AV.
FIRE DEPARTMENT PAYPAL ILLINOISFIR CA 95131 750.00$ 3/24/2021 62295 TRAINING & TRAVEL TRAINING COURSE FEES.
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 145.26$ 2/26/2021 62490 OTHER PROGRAM COSTS
FOOD FOR YOUTH PARTICIPATING IN SPILL AND PAINT VIOLENCE REDUCTION
ACTIVITY
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 15.47$ 2/26/2021 65095 OFFICE SUPPLIES TAPE TO CREATE SOCIAL DISTANCING FOR JOB FAIR
HEALTH/HUMAN SVCS JEWEL OSCO 3428 IL 60202 23.50$ 2/26/2021 62490 OTHER PROGRAM COSTS VIRTUAL BIRTHDAY PARTY - CAKE DROP OFF - REIMBURSED BY ECF GRANT
HEALTH/HUMAN SVCS JIMMY JOHNS - 0562 IL 60202 181.49$ 3/1/2021 65025 FOOD COVID CLINIC
HEALTH/HUMAN SVCS USPS PO 1626220204 IL 60201 293.80$ 3/2/2021 62315 POSTAGE
POSTAGE FOR ACTIVITIES PACKETS FOR SENIORS SHELTERING IN PLACE -
REIMBURSED BY ECF GRANT.
HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 674.07$ 3/4/2021 65095 OFFICE SUPPLIES
SUPPLIES PURCHASED FOR OFFICE AND MSYEP (MOST RETURNED AS PURCHASED IN
ERROR)- SEE CREDIT RECEIPT
HEALTH/HUMAN SVCS TJMAXX #0440 IL 60076 46.97$ 3/5/2021 62490 OTHER PROGRAM COSTS ATTIRE FOR YOUR INTERVIEWING FOR A JOB
HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 (464.11)$ 3/8/2021 65095 OFFICE SUPPLIES RETURN OF ITEMS BOUGHT IN ERROR - CREDIT
HEALTH/HUMAN SVCS VENNGAGE.COM ON M6R2B7 19.00$ 3/8/2021 62490 OTHER PROGRAM COSTS
MONTHLY SUBSCRIPTION FOR CREATION OF DOCUMENTS FOR PROMOTION OF
PROGRAMS AND SERVICES.
HEALTH/HUMAN SVCS PARTY CITY 15 IL 60714 62.46$ 3/9/2021 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR
HEALTH/HUMAN SVCS JIMMY JOHNS - 1727 - E IL 60076 219.97$ 3/10/2021 65025 FOOD COVID CLINIC FOOD
HEALTH/HUMAN SVCS POLPRESS INC IL 60630 750.00$ 3/12/2021 62490 OTHER PROGRAM COSTS
PRINTING OF POSTERS AND SIGNS FOR MSYEP JOB FAIR (POLPRESS IS THE COPYING
SIDE OF H&H PRINTING)
HEALTH/HUMAN SVCS PARTY CITY 15 IL 60714 19.47$ 3/12/2021 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR
HEALTH/HUMAN SVCS MCDONALDS F1715 IL 60016 23.43$ 3/15/2021 62490 OTHER PROGRAM COSTS FOOD FOR FAMILY PLACED IN ISOLATION OUTSIDE OF EVANSTON
HEALTH/HUMAN SVCS WALGREENS #4611 IL 60025 23.49$ 3/15/2021 62490 OTHER PROGRAM COSTS
PAPERS AND WIPES PURCHASED FOR FAMILY PLACED IN EMERGENCY ISOLATION.
HEALTH/HUMAN SVCS DENGEOS SKOKIE IL 60076 39.61$ 3/15/2021 62490 OTHER PROGRAM COSTS DINNER FOR FAMILY IN ISOLATION
HEALTH/HUMAN SVCS PORTILLOS HOT DOGS #28 IL 60077 71.08$ 3/15/2021 62490 OTHER PROGRAM COSTS DINNER FOR FAMILY IN ISOLATION
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 104.37$ 3/15/2021 65025 FOOD COVID VACCINE CLINIC
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 65.00$ 3/15/2021 62490 OTHER PROGRAM COSTS GIFTS FOR VIRTUAL BINGO GAME - ISOLATED OLDER ADULTS
HEALTH/HUMAN SVCS WM SUPERCENTER #3725 IL 60714 81.42$ 3/15/2021 62490 OTHER PROGRAM COSTS FOOD FOR FAMILY PLACED IN ISOLATION
HEALTH/HUMAN SVCS FIVE WISHES FL 32301 116.50$ 3/16/2021 62490 OTHER PROGRAM COSTS ADVANCED DIRECTIVES WORKBOOK FOR PRESENTATION TO OLDER ADULTS
HEALTH/HUMAN SVCS RENAISSANCE GLENVIEW H IL 60025 637.32$ 3/16/2021 62490 OTHER PROGRAM COSTS HOTEL FOR RESIDENT IN ISOLATION
HEALTH/HUMAN SVCS WM SUPERCENTER #1998 IL 60076 145.51$ 3/16/2021 62490 OTHER PROGRAM COSTS CLOTHES AND OTHER SUPPLIES FOR CLIENT IN ISOLATION
HEALTH/HUMAN SVCS PORTILLOS HOT DOGS #28 IL 60077 57.75$ 3/16/2021 62490 OTHER PROGRAM COSTS DINNER FOR FAMILY IN ISOLATION
HEALTH/HUMAN SVCS POLPRESS INC IL 60630 500.00$ 3/16/2021 62490 OTHER PROGRAM COSTS
PRINTING OF POSTERS FOR MSYEP JOB FAIR (POLPRESS IS THE COPYING SIDE OF
H&H PRINTING)
May 10, 2021 Page 4 of 9Page 31 of 36A1.Page 259 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
HEALTH/HUMAN SVCS WM SUPERCENTER #3725 IL 60714 100.06$ 3/16/2021 62490 OTHER PROGRAM COSTS DINNER FOR FAMILY PLACED IN ISOLATION
HEALTH/HUMAN SVCS JIMMY JOHNS - 1727 - M IL 60076 79.48$ 3/17/2021 65025 FOOD COVID VACCINE CLINIC
HEALTH/HUMAN SVCS CVS/PHARMACY #03901 IL 60201 75.95$ 3/17/2021 62490 OTHER PROGRAM COSTS GIFT CARD FOR 2 CLIENTS COMPLETING RESTORATIVE PRACTICE PROGRAM
HEALTH/HUMAN SVCS DD/BR #338026 Q35 IL 60202 71.97$ 3/17/2021 62490 OTHER PROGRAM COSTS MSYEP JOB FAIR
HEALTH/HUMAN SVCS WHITEPAGES WA 98121 119.99$ 3/17/2021 62646 IL HIV SURVEILLANCE COMMUNICABLE DISEASE INVESTIGATION\RESEARCH
HEALTH/HUMAN SVCS CANVA 02997-23005727 DE 19934 12.95$ 3/18/2021 62490 OTHER PROGRAM COSTS
MONTHLY SUBSCRIPTION FOR CREATION OF DOCUMENTS FOR PROMOTION OF
PROGRAMS AND SERVICES.
HEALTH/HUMAN SVCS DENGEOS SKOKIE IL 60076 60.03$ 3/18/2021 62490 OTHER PROGRAM COSTS FOOD FOR FAMILY PLACED IN ISOLATION OUTSIDE OF EVANSTON
HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 55.39$ 3/19/2021 62490 OTHER PROGRAM COSTS SUPPLIES FOR MSYEP JOB FAIR - ADHESIVE FOR HANGING SIGNS
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 45.95$ 3/19/2021 62490 OTHER PROGRAM COSTS
GIFT CARD PURCHASED FOR YOUTH AND FAMILY ADVOCATE TO TAKE YOUTH TO
DINNER AFTER PLAN COMPLETION.
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 16.00$ 3/19/2021 62490 OTHER PROGRAM COSTS DOLLARTREE SUPPLIES FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 1,167.22$ 3/19/2021 62490 OTHER PROGRAM COSTS PANTRY SUPPLIES
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 1,167.22$ 3/19/2021 62490 OTHER PROGRAM COSTS PANTRY SUPPLIES. ORDER SPLIT IN TWO TO FACILITATE PURCHASE.
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 97.07$ 3/19/2021 65025 FOOD FOOD FOR FAMILY PLACED IN QUARANTINE BY HHS
HEALTH/HUMAN SVCS RENAISSANCE GLENVIEW H IL 60025 424.88$ 3/22/2021 62490 OTHER PROGRAM COSTS HOTEL FOR RESIDENT IN ISOLATION
HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 314.28$ 3/22/2021 62490 OTHER PROGRAM COSTS HOLDERS FOR TABLE SIGNS FOR MSYEP
HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 59.86$ 3/22/2021 62490 OTHER PROGRAM COSTS SUPPLIES FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS OFFICE DEPOT #510 IL 60201 20.46$ 3/22/2021 65095 OFFICE SUPPLIES TAPE FOR SIGNS FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 83.12$ 3/22/2021 65025 FOOD VACCINE CLINIC
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 856.00$ 3/22/2021 62490 OTHER PROGRAM COSTS MSYEP LUNCH
HEALTH/HUMAN SVCS DOLLARTREE IL 60202 29.00$ 3/22/2021 62490 OTHER PROGRAM COSTS TABLE DECOR FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS GFS STORE #1915 IL 60202 29.99$ 3/22/2021 62490 OTHER PROGRAM COSTS PAPER BAGS FOR SNACKS FOR MSYEP JOB FAIR PARTICIPANTS
HEALTH/HUMAN SVCS PANINOS PIZZA - EVANST IL 60202 121.75$ 3/22/2021 62490 OTHER PROGRAM COSTS DINNER FOR VOLUNTEERS HELPING TO SET UP FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS VALLI PRODUCE IL 60202 32.93$ 3/22/2021 62490 OTHER PROGRAM COSTS DRINKS AND FRUIT FOR VOLUNTEERS FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS THE HOME DEPOT #1902 IL 602020000 44.19$ 3/22/2021 62490 OTHER PROGRAM COSTS TAPE FOR SOCIALLY DISTANCING YOUTH ATTENDING THE MSYEP JOB FAIR
HEALTH/HUMAN SVCS SAMSCLUB.COM AR 72712 452.38$ 3/22/2021 62490 OTHER PROGRAM COSTS SNACKS FOR YOUTH PARTICIPATING IN THE MSYEP JOB FAIR
HEALTH/HUMAN SVCS POTBELLY #5 IL 60201 84.87$ 3/24/2021 65025 FOOD VACCINE CLINIC STAFF LUNCH
HEALTH/HUMAN SVCS WALGREENS #2619 IL 60201 55.95$ 3/24/2021 62490 OTHER PROGRAM COSTS
GIFT CARD FOR CLIENT MAKING PROGRESS IN COMPLETING COMMUNITY
ENGAGEMENT PROGRAM FOR RESTORATIVE PROC
HEALTH/HUMAN SVCS DD/BR #338026 Q35 IL 60202 36.98$ 3/24/2021 65025 FOOD VACCINE CLINIC
HEALTH/HUMAN SVCS RENAISSANCE GLENVIEW H IL 60025 318.66$ 3/25/2021 62490 OTHER PROGRAM COSTS HOTEL FOR RESIDENT IN ISOLATION
LEGAL DEPARTMENT FEDEX 773034377090 TN 38116 40.05$ 3/5/2021 62315 POSTAGE MAILING SHIPPED FOR NICHOLAS CUMMINGS
LEGAL DEPARTMENT ILEFILE 012503512-0 IL 60602 96.00$ 3/10/2021 62345 COURT COST/LITIGATION FILING FOR COURT
LEGAL DEPARTMENT ILEFILE 012503512-0 TX 75024 2.77$ 3/10/2021 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING
LEGAL DEPARTMENT ILEFILE 012686750-0 IL 60602 211.00$ 3/25/2021 62345 COURT COST/LITIGATION FLING FOR COURT
LEGAL DEPARTMENT ILEFILE 012686750-0 TX 75024 6.10$ 3/25/2021 62345 COURT COST/LITIGATION SERVICE FEE FOR COURT FILING
POLICE DEPARTMENT GTR HOLDING COMPANY, I NC 28105 100.00$ 2/26/2021 62295 TRAINING & TRAVEL 2021 CEO SYMPOSIUM - CHIEF
POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 430.00$ 2/26/2021 62295 TRAINING & TRAVEL
BALLISTIC SHIELD INSTRUCTOR CERTIFICATION COURSE PLUS REQUIRED ITOA
MEMBERSHIP
POLICE DEPARTMENT US FLEET TRACKING OK 73013 149.80$ 3/2/2021 65122 NARCOTICS ENFORCEMENT EXPENSE MARCH GPS SERVICE
POLICE DEPARTMENT UBER TRIP CA 94105 26.58$ 3/3/2021 62490 OTHER PROGRAM COSTS UBER RIDE TO SHELTER
POLICE DEPARTMENT GTR HOLDING COMPANY, I NC 28105 100.00$ 3/8/2021 62295 TRAINING & TRAVEL 2021 CEO SYMPOSIUM - DEPUTY CHIEF
POLICE DEPARTMENT EVANSTON CAR WASH IL 60202 16.19$ 3/8/2021 68205 CONTINGENCIES CAR WASH FOR CHIEF'S CAR
POLICE DEPARTMENT UBER TRIP CA 94105 10.89$ 3/8/2021 62490 OTHER PROGRAM COSTS UBER RIDE TO HOME
POLICE DEPARTMENT UBER TRIP CA 94105 25.98$ 3/9/2021 62490 OTHER PROGRAM COSTS UBER RIDE FOR DOMESTIC BATTERY VICTIM
POLICE DEPARTMENT WILD FIRE HARLEY DAVID IL 60181 275.00$ 3/10/2021 65120 POLICE DUI EXPENSE NEW MOTORCYCLE RIDER COURSE FOR TRAFFIC OFFICER
POLICE DEPARTMENT BROWNELLS INC IA 50112 303.96$ 3/15/2021 65125 OTHER COMMODITIES EPD RANGE SUPPLIES
POLICE DEPARTMENT 01 - LOU MALNATIS PIZZ IL 60712 340.55$ 3/15/2021 68205 CONTINGENCIES FOOD FOR NORTAF INVESTIGATORS
POLICE DEPARTMENT MICHAELS STORES 3849 IL 60077 140.02$ 3/16/2021 62490 OTHER PROGRAM COSTS PHOTO FRAME
POLICE DEPARTMENT MICHAELS STORES 3849 IL 60077 (140.02)$ 3/16/2021 62490 OTHER PROGRAM COSTS REFUND (PHOTO FRAME)
POLICE DEPARTMENT MICHAELS STORES 3849 IL 60077 127.00$ 3/16/2021 62490 OTHER PROGRAM COSTS RETIRED CHIEF'S PHOTO
POLICE DEPARTMENT PORTILLOS NY 10004 (35.66)$ 3/17/2021 68205 CONTINGENCIES FOOD FOR NORTAF INVESTIGATORS
POLICE DEPARTMENT PORTILLOS NY 10004 326.76$ 3/17/2021 68205 CONTINGENCIES FOOD FOR NORTAF INVESTIGATORS
POLICE DEPARTMENT AUTHORIZED NIKON SER IL 60053 150.00$ 3/18/2021 62490 OTHER PROGRAM COSTS ET CAMERA REPAIR SERVICE
POLICE DEPARTMENT LERMG IN 46123 698.00$ 3/19/2021 62295 TRAINING & TRAVEL DIGITAL FORENSIC IN-HOUSE CLASSES.
POLICE DEPARTMENT MODERN OFFICE MN 55344 788.00$ 3/19/2021 65620 OFFICE MACH 2 NEW 24/7 CHAIRS FOR THE COMMUNICATIONS CENTER
POLICE DEPARTMENT DUNKIN #304563 Q35 IL 60077 41.98$ 3/22/2021 68205 CONTINGENCIES FOOD FOR NORTAF INVESTIGATORS
POLICE DEPARTMENT PET SUPPLIES PLUS IL 60202 103.61$ 3/22/2021 62490 OTHER PROGRAM COSTS K9 SUPPLIES
POLICE DEPARTMENT IL TACTICAL OFFICERS A IL 60491 430.00$ 3/22/2021 62295 TRAINING & TRAVEL INSTRUCTOR CERTIFICATION COURSE FOR BALLISTIC SHIELD
POLICE DEPARTMENT TST IZZY S ARCADE BAR IL 60714 190.00$ 3/22/2021 68205 CONTINGENCIES FOOD FOR NORTAF INVESTIGATORS
POLICE DEPARTMENT TMOBILE LAW RELATION NJ 07054 300.00$ 3/23/2021 62490 OTHER PROGRAM COSTS CALL DATA ANALYSIS
POLICE DEPARTMENT 01 - LOU MALNATIS PIZZ IL 60712 208.10$ 3/23/2021 68205 CONTINGENCIES FOOD FOR NORTAF INVESTIGATORS
POLICE DEPARTMENT TRAINING EVENT REGISTR IL 62701 225.00$ 3/23/2021 62295 TRAINING & TRAVEL
CHILDREN'S ADVOCACY CENTER OF ILLINOIS TRAINING CONFERENCE FOR JUVENILE
DETECTIVE
PRCS/ADMINISTRATION MFASCO HEALTH & SAFETY MI 48066 868.41$ 3/1/2021 65090 SAFETY EQUIPMENT BAND AIDS FOR VACCINATION CLINICS
PRCS/ADMINISTRATION JENNIFERS EDIBLES INC IL 60201 77.00$ 3/4/2021 65025 FOOD LUNCH EOC
PRCS/ADMINISTRATION THE HOME DEPOT PRO FL 322040000 447.30$ 3/9/2021 65050 BUILDING MAINTENANCE MATERIAL VACUUM FOR NOYES
PRCS/ADMINISTRATION SQ LA COCINITA RESTAU IL 60201 154.00$ 3/11/2021 65025 FOOD EOC LUNCH
PRCS/ADMINISTRATION CITYPARKSALLIANCE DC 20036 2,500.00$ 3/12/2021 62360 MEMBERSHIP DUES CITY PARKS ALLIANCE MEMBERSHIP RENEWAL
PRCS/ADMINISTRATION OFFICE DEPOT #510 IL 60201 31.99$ 3/12/2021 65095 OFFICE SUPPLIES INK FOR PRINTER - WORKING FROM HOME
PRCS/ADMINISTRATION IMS, INC OK 74133 1,887.54$ 3/15/2021 65090 SAFETY EQUIPMENT SUMMER CAMP PPE
PRCS/ADMINISTRATION NOODLES AND COMPANY CO 80021 102.15$ 3/18/2021 65025 FOOD EOC LUNCH
PRCS/ADMINISTRATION CITYPARKSALLIANCE DC 20036 125.00$ 3/22/2021 62295 TRAINING & TRAVEL VIRTUAL CONFERENCE REGISTRATION
PRCS/ADMINISTRATION IMS, INC OK 74133 503.14$ 3/25/2021 65090 SAFETY EQUIPMENT SUMMER CAMP PPE
PRCS/CHAND NEWB CNTR WALMART.COM AU AR 72716 16.94$ 2/26/2021 65110 REC PROGRAM SUPPLIES AIR PUMP NEEDLES
PRCS/CHAND NEWB CNTR OTC BRANDS INC NE 68137 82.57$ 3/8/2021 65110 REC PROGRAM SUPPLIES REMAINING EGG-CELLENT ADVENTURE SUPPLIES
PRCS/CHAND NEWB CNTR WALMART.COM AW AR 72716 19.99$ 3/9/2021 65110 REC PROGRAM SUPPLIES POLY SPOTS BASKETBALL SUPPLIES
PRCS/CHAND NEWB CNTR AMERICAN FLOOR MATS MD 20852 67.87$ 3/22/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOOR MAT FOR GYM DRINKING FOUNTAIN
PRCS/CHAND NEWB CNTR WALGREENS #2619 IL 60201 18.11$ 3/25/2021 65110 REC PROGRAM SUPPLIES
EGGCELLENT ADVENTURE BAGS FOR FRONT DOOR DROP OFF AND BAGS TO
SEPARATE EGGS
May 10, 2021 Page 5 of 9Page 32 of 36A1.Page 260 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 30.16$ 2/26/2021 62490 OTHER PROGRAM COSTS ANIMAL SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 6.86$ 2/26/2021 62490 OTHER PROGRAM COSTS CRITTER FOOD
PRCS/ECOLOGY CNTR MICHAELS #9490 TX 75063 5.00$ 2/26/2021 65110 REC PROGRAM SUPPLIES NATURE PLAY DATE SUPPLIES
PRCS/ECOLOGY CNTR MICHAELS #9490 TX 75063 7.99$ 3/3/2021 65110 REC PROGRAM SUPPLIES AFTERSCHOOL STEM SUPPLIES
PRCS/ECOLOGY CNTR LLLREPTILE AND SUPPLY CA 92081 34.99$ 3/3/2021 62490 OTHER PROGRAM COSTS CRICKETS FOR CRITTERS
PRCS/ECOLOGY CNTR CITY OF EVANSTON IL 60201 0.50$ 3/4/2021 62490 OTHER PROGRAM COSTS PARKING FOR BLICK ART SUPPLIES TRIP
PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 28.47$ 3/4/2021 62490 OTHER PROGRAM COSTS CRITTER FOOD AND SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 15.89$ 3/4/2021 62490 OTHER PROGRAM COSTS FOOD FOR CRITTERS
PRCS/ECOLOGY CNTR BLICK ART 800 447 1892 IL 60201 41.40$ 3/5/2021 65110 REC PROGRAM SUPPLIES AFTERSCHOOL STEM MATERIALS
PRCS/ECOLOGY CNTR GFS STORE #1915 IL 60202 41.47$ 3/5/2021 65025 FOOD CAMP SNACKS
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 9.82$ 3/5/2021 65025 FOOD CAMP SNACKS
PRCS/ECOLOGY CNTR CAROLINA BIOLOGIC SUPP NC 27215 119.60$ 3/12/2021 65110 REC PROGRAM SUPPLIES PROGRAM SUPPLIES
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 9.56$ 3/12/2021 62490 OTHER PROGRAM COSTS ANIMAL FOOD
PRCS/ECOLOGY CNTR PET SUPPLIES PLUS #412 IL 60202 8.22$ 3/15/2021 62490 OTHER PROGRAM COSTS ANIMAL CARE
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 11.70$ 3/15/2021 62490 OTHER PROGRAM COSTS ANIMAL CARE
PRCS/ECOLOGY CNTR DOLLARTREE IL 60202 11.00$ 3/18/2021 65110 REC PROGRAM SUPPLIES PROGRAM SUPILIES
PRCS/ECOLOGY CNTR PETSMART # 0427 IL 60202 16.29$ 3/18/2021 62490 OTHER PROGRAM COSTS ANIMAL CARE
PRCS/ECOLOGY CNTR VALLI PRODUCE IL 60202 31.83$ 3/19/2021 65025 FOOD NATURAL EGG DYING PRODUCTS
PRCS/FLEETWOOD CNTR DRAMATISTS PLAY SERV NY 10016 42.70$ 3/1/2021 65110 REC PROGRAM SUPPLIES 4 COPIES OF THE PLAY "THE MEETING" FOR THE SUMMERTIME SEASON 2021
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 149.91$ 3/1/2021 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 602020000 1.98$ 3/1/2021 65110 REC PROGRAM SUPPLIES SECURE PLATE FOR GYM BLEACHER OPENING
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 33.80$ 3/2/2021 65025 FOOD FJCC SNACK/SUPPER PROGRAM
PRCS/FLEETWOOD CNTR ONLINE EDUC & TRAINING TX 78613 139.00$ 3/3/2021 62295 TRAINING & TRAVEL FOOD SERVICE TRAINING
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 160.89$ 3/4/2021 65025 FOOD
1. ELEARNING LUNCH2. FJCC SNACK SUPPER3. RCC SNACK (WITH 16.99 CREDIT
ATTACHED)4. RECEIPT FOR CRE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 689.19$ 3/4/2021 65025 FOOD
1. ELEARNING LUNCH2. FJCC SNACK SUPPER3. RCC SNACK (WITH 16.99 CREDIT
ATTACHED)4. RECEIPT FOR CRE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 440.13$ 3/4/2021 65025 FOOD
1. ELEARNING LUNCH2. FJCC SNACK SUPPER3. RCC SNACK (WITH 16.99 CREDIT
ATTACHED)4. RECEIPT FOR CRE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 155.23$ 3/5/2021 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR JOHNSON LOCKSMITH INC IL 60201 18.50$ 3/5/2021 65110 REC PROGRAM SUPPLIES KEYS FOR NEW BUS
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 602020000 15.97$ 3/5/2021 65040 JANITORIAL SUPPLIES ITEMS FOR BUS (BROOM, DUST PAN)
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 121.34$ 3/8/2021 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 147.03$ 3/9/2021 65110 REC PROGRAM SUPPLIES KITCHEN ITEMS AND SUPPLIES
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 91.95$ 3/11/2021 65025 FOOD 1. FJCC SNACK/SUPPER/MILK2. LUNCH3. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 307.84$ 3/11/2021 65025 FOOD 1. FJCC SNACK/SUPPER/MILK2. LUNCH3. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 95.65$ 3/11/2021 65025 FOOD 1. FJCC SNACK/SUPPER/MILK2. LUNCH3. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 75.13$ 3/12/2021 65025 FOOD FJCC LUNCH
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 309.77$ 3/15/2021 65025 FOOD FJCC LUNCH
PRCS/FLEETWOOD CNTR TARGET PLUS MN 55445 179.76$ 3/15/2021 65110 REC PROGRAM SUPPLIES E- LEARNING EQUIPMENT
PRCS/FLEETWOOD CNTR NETFLIX.COM CA 95032 14.69$ 3/16/2021 62511 ENTERTAIN/PERFORMER SERV STREAMING SERVICE
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 660.36$ 3/18/2021 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 43.46$ 3/19/2021 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR THE HOME DEPOT #1902 IL 602020000 59.96$ 3/19/2021 65040 JANITORIAL SUPPLIES DRAIN DEGREASER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 26.47$ 3/22/2021 65025 FOOD 1. FJCC SNACK/SUPPER2. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 41.01$ 3/22/2021 65025 FOOD 1. FJCC SNACK/SUPPER2. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 127.62$ 3/22/2021 65025 FOOD FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 155.73$ 3/25/2021 65025 FOOD
1. FJCC S/S MILK2. RCC SNACK3. FJCC SNACK/SUPPER4. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 186.45$ 3/25/2021 65025 FOOD
1. FJCC S/S MILK2. RCC SNACK3. FJCC SNACK/SUPPER4. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 448.15$ 3/25/2021 65025 FOOD
1. FJCC S/S MILK2. RCC SNACK3. FJCC SNACK/SUPPER4. FJCC SNACK/SUPPER
PRCS/FLEETWOOD CNTR GORDON FOOD SERVICE MI 49548 40.48$ 3/25/2021 65025 FOOD
1. FJCC S/S MILK2. RCC SNACK3. FJCC SNACK/SUPPER4. FJCC SNACK/SUPPER
PRCS/LEVY SEN CNTR THECERAMICSHOP PA 19401 111.43$ 3/1/2021 65110 REC PROGRAM SUPPLIES GLAZE FOR SPRING CLASSES
PRCS/LEVY SEN CNTR CERAMIC SUPPLY CHICAGO IL 60007 188.40$ 3/1/2021 65110 REC PROGRAM SUPPLIES CLAY FOR SPRING CLASSES
PRCS/LEVY SEN CNTR ALLEGRA MARKETING PRIN IL 60202 123.00$ 3/25/2021 62210 AUDITING BANNER FOR GYM
PRCS/NOYES CNTR FOOD4LESS #0558 IL 60202 31.95$ 3/3/2021 65110 REC PROGRAM SUPPLIES ARTS CAMP/MOM AND TOT SUPPLIES
PRCS/NOYES CNTR BLICK ART 800 447 1892 IL 60201 31.69$ 3/10/2021 65110 REC PROGRAM SUPPLIES E LEARNING PROGRAM SUPPLIES
PRCS/NOYES CNTR EBAY O 27-06712-67739 CA 95131 13.56$ 3/11/2021 65110 REC PROGRAM SUPPLIES E LEARNING/ ARTS CAMP RECREATION SUPPLIES
PRCS/NOYES CNTR OTC BRANDS INC NE 68137 210.57$ 3/15/2021 65110 REC PROGRAM SUPPLIES
NOTE THE USE OF GIFT CARD SO RECEIPT READS 5$ MORE THAN ACTUAL CHARGE
FOR ARTS CAMP SUPPLIES
PRCS/NOYES CNTR THE HOME DEPOT #1902 IL 602020000 52.52$ 3/17/2021 65110 REC PROGRAM SUPPLIES TOOLS FOR STEAMPUNCH SPRING BREAK CAMP
PRCS/NOYES CNTR OTC BRANDS INC NE 68137 128.28$ 3/17/2021 65110 REC PROGRAM SUPPLIES ARTS CAMP/E LEARNING SUPPLIES
PRCS/NOYES CNTR MICHAELS STORES 5151 IL 60053 41.36$ 3/22/2021 65110 REC PROGRAM SUPPLIES SPRING BREAK ARTS CAMP SUPPLIES
PRCS/NOYES CNTR DOLLARTREE IL 60202 3.00$ 3/22/2021 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES
PRCS/NOYES CNTR TARGET 00009274 IL 60202 2.99$ 3/22/2021 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP ARTS SUPPLIES
PRCS/RBT CROWN CNTR VITA INC SC 29607 331.24$ 2/26/2021 65110 REC PROGRAM SUPPLIES PORTABLE BALLET BAR
PRCS/RBT CROWN CNTR STARBUCKS STORE 49894 IL 60630 35.20$ 2/26/2021 65025 FOOD COFFEE FOR WINNERS OF BHM DOOR CONTEST
PRCS/RBT CROWN CNTR DUNKIN #336005 Q35 IL 60639 25.98$ 2/26/2021 65025 FOOD DONUTS FOR STAFF
PRCS/RBT CROWN CNTR S&S WORLDWIDE, INC.CT 06415 484.84$ 3/1/2021 65110 REC PROGRAM SUPPLIES
PURCHASED EQUIPMENT FOR OUR SPRING PROGRAMS AT THE ROBERT CROWN
COMMUNITY CENTER.
PRCS/RBT CROWN CNTR SCHOOL HEALTH CORP IL 60008 37.94$ 3/1/2021 65110 REC PROGRAM SUPPLIES
PURCHASED EQUIPMENT FOR OUR SPRING PROGRAMS AT THE ROBERT CROWN
COMMUNITY CENTER.
PRCS/RBT CROWN CNTR FIVE BELOW 7058 IL 60202 78.40$ 3/3/2021 65110 REC PROGRAM SUPPLIES ELEARNING CAMP SUPPLIES
PRCS/RBT CROWN CNTR FOOD4LESS #0558 IL 60202 23.88$ 3/3/2021 65025 FOOD ELEARNING CAMP COOKING SUPPLIES
PRCS/RBT CROWN CNTR WALMART.COM AX AR 72716 240.18$ 3/5/2021 65110 REC PROGRAM SUPPLIES ELEARNING CAMP SUPPLIES
PRCS/RBT CROWN CNTR JETS PIZZA IL-005 - MO IL 60076 44.28$ 3/8/2021 65025 FOOD PIZZA FOR CLASSROOM PARTY
PRCS/RBT CROWN CNTR RITE LOCK & SAFE IL 60076 14.75$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIES
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 602020000 104.70$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE SUPPLIES
May 10, 2021 Page 6 of 9Page 33 of 36A1.Page 261 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PRCS/RBT CROWN CNTR FIVE BELOW 7058 IL 60202 45.00$ 3/10/2021 65110 REC PROGRAM SUPPLIES OUTDOOR ACTIVITIES FOR CHILD CARE
PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 398.01$ 3/11/2021 65025 FOOD GROCERIES FOR CHILD CARE SNACKS
PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 972.50$ 3/17/2021 62360 MEMBERSHIP DUES LEARN TO SKATE USA PARTICIPANT MEMBERSHIPS
PRCS/RBT CROWN CNTR WALMART.COM AS AR 72716 100.54$ 3/18/2021 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES
PRCS/RBT CROWN CNTR LEARN TO SKATE USA CO 80906 550.00$ 3/18/2021 62360 MEMBERSHIP DUES LEARN TO SKATE USA PARTICIPANT MEMBERSHIPS
PRCS/RBT CROWN CNTR SCHOOL HEALTH CORP IL 60008 30.89$ 3/19/2021 65110 REC PROGRAM SUPPLIES
PURCHASED BATONS FOR OUR TRACK & FIELD PROGRAM AT THE ROBERT CROWN
COMMUNITY CENTER.
PRCS/RBT CROWN CNTR GFS STORE #1915 IL 60202 301.95$ 3/22/2021 65025 FOOD GROCERIES FOR CHILD CARE SNACKS
PRCS/RBT CROWN CNTR WM SUPERCENTER #1998 IL 60076 133.46$ 3/25/2021 65110 REC PROGRAM SUPPLIES SPRING BREAK CAMP SUPPLIES
PRCS/RBT CROWN CNTR THE HOME DEPOT #1902 IL 602020000 121.29$ 3/25/2021 65050 BUILDING MAINTENANCE MATERIAL MAINTENANCE MATERIALS
PRCS/RECREATION BOWLERO NILES IL 60714 83.88$ 3/1/2021 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM
PRCS/RECREATION BOWLERO NILES IL 60714 83.88$ 3/4/2021 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM
PRCS/RECREATION GOOGLE YOUTUBE TV CA 94043 64.99$ 3/4/2021 65110 REC PROGRAM SUPPLIES TV SERVICE FOR ROBERT CROWN CENTER
PRCS/RECREATION BOWLERO NILES IL 60714 6.99$ 3/8/2021 62507 FIELD TRIPS FEE FOR ADDITIONAL BOWLER IN BOWLING PROGRAM
PRCS/RECREATION BOWLERO NILES IL 60714 83.88$ 3/11/2021 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM
PRCS/RECREATION BOWLERO NILES IL 60714 83.88$ 3/19/2021 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAM
PRCS/RECREATION GBC E-COMMERCE IL 60047 3.60$ 3/24/2021 65095 OFFICE SUPPLIES LAMINATE TOTAL CHARGE WAS $142.98 + $12.54 (SHIPPING)= $155.52
PRCS/RECREATION GBC E-COMMERCE IL 60047 151.92$ 3/24/2021 65095 OFFICE SUPPLIES
LAMINATETOTAL CHARGE- $142.98 + $12.54 (SHIPPING)= $155.52 COMBINED TOTAL
PUBLIC WORKS AGENCY JEWEL OSCO 3456 IL 60091 34.92$ 3/1/2021 62295 TRAINING & TRAVEL PIZZA FOR THE NIGHT CREW
PUBLIC WORKS AGENCY ROSATIS PIZZA IL 60202 134.34$ 3/1/2021 62295 TRAINING & TRAVEL NIGHT CREW TRAINNING
PUBLIC WORKS AGENCY SAFETY SUPPLY ILLINOIS IL 60510 576.48$ 3/4/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS VARIOUS GLOVES FOR SAFETY
PUBLIC WORKS AGENCY TRENCH PLATE RENTAL CO CA 90242 480.00$ 3/16/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STEEL PLATE PICK UP DEVICE
PUBLIC WORKS AGENCY THE HOME DEPOT 1902 IL 60202 266.06$ 3/19/2021 65085 MINOR EQUIP & TOOLS SMALL TOOLS AND SHOP TOWELS
PUBLIC WORKS/PLAN-ENG ILLINOIS AWWA IL 60174 36.00$ 3/2/2021 62295 TRAINING & TRAVEL ISAWWA LCR WEBINAR - R. PAPA
PUBLIC WORKS/PLAN-ENG THE HOME DEPOT 1902 IL 60202 234.97$ 3/3/2021 65085 MINOR EQUIP & TOOLS SUPPLIES FOR PITNER ALLEYWAY PROJECT
PUBLIC WORKS/PLAN-ENG AWWA EVENTS CO 80235 240.00$ 3/8/2021 62295 TRAINING & TRAVEL AWWA VIRTUAL SUMMIT/LEAD AND WATER QUALITY - R. PAPA
PUBLIC WORKS/PLAN-ENG THE HOME DEPOT #1902 IL 602020000 13.98$ 3/10/2021 65085 MINOR EQUIP & TOOLS SUPPLIES FOR PITNER ALLEYWAY PROJECT
PUBLIC WORKS/PLAN-ENG THE HOME DEPOT #1902 IL 602020000 24.97$ 3/10/2021 65085 MINOR EQUIP & TOOLS SUPPLIES FOR PITNER ALLEYWAY PROJECT
PUBLIC WORKS/PLAN-ENG AWWA.ORG CO 80235 141.84$ 3/10/2021 65010 BOOKS, PUBLICATIONS, MAPS AWWA M71-CLIMATE ACTION PLANS
PUBLIC WORKS/PLAN-ENG H M WITT & CO SIGNS IL 60618 529.00$ 3/11/2021 65515 OTHER IMPROVEMENTS SIGNAGE FOR ROBERT CROWN ICE RINK
PUBLIC WORKS/PLAN-ENG MIDWEST ENVIRON CONS S IL 60560 1,130.00$ 3/24/2021 65515 OTHER IMPROVEMENTS FIRE STATION 4 EMERGENCY SAMPLING AND REPORTING OF MOLD
PUBLIC WORKS/SERVICE IDEAL TRIDON GROUP TN 37167 605.21$ 2/26/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOOLS MATERIALS FOR SIGNAGE
PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 396.45$ 2/26/2021 65095 OFFICE SUPPLIES LAMINATING SHEETS FOR STREET CLEANING SIGNS
PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,353.80$ 2/26/2021 65115 TRAFFIC CONTROL SUPPLI IN STREET "STATE LAW YIELD TO FIRE TRUCKS ENTERING/LEAVING" SIGNS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 154.27$ 3/1/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP TOOLS/SUPPLIES
PUBLIC WORKS/SERVICE BEST BUY 00003137 IL 60202 72.98$ 3/2/2021 65095 OFFICE SUPPLIES PHONE CASE, SCREEN PROTECTOR, POWER CORD
PUBLIC WORKS/SERVICE LURVEY LANDSCAPE SUPPL IL 60016 173.45$ 3/3/2021 65005 AGRI/BOTANICAL SUPPLIES PLANTS
PUBLIC WORKS/SERVICE APEX COMPANIES IL 60185 602.92$ 3/3/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP RACKING EQUIPMENT
PUBLIC WORKS/SERVICE BUMPER TO BUMPER EVANS IL 60202 10.69$ 3/3/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FAN BELT
PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 159.76$ 3/3/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP SUPPLIES/TOOLS
PUBLIC WORKS/SERVICE LAWSON PRODUCTS IL 60631 168.15$ 3/3/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP TOWELS
PUBLIC WORKS/SERVICE AMERICAN SWING PRODUCT NV 89521 45.60$ 3/3/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE NOAH PARK SWING PARTS
PUBLIC WORKS/SERVICE HOMEDEPOT.COM GA 303390000 179.00$ 3/4/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS
PUBLIC WORKS/SERVICE HOMEDEPOT.COM GA 303390000 56.49$ 3/4/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS SPORTS FIELDS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 37.98$ 3/4/2021 65085 MINOR EQUIP & TOOLS PRUNING EQUIPMENT
PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 463.63$ 3/5/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TOOL POUCHES, BATTERIES, SHOVELS, BROOM, DIGITAL CLAMP METERS
PUBLIC WORKS/SERVICE GRAYBAR ELECTRIC COMPA MO 63105 1,000.00$ 3/5/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL $6 STARND STREET LIGHT WIRE (PARTIAL ON PAYMENT)
PUBLIC WORKS/SERVICE LEMOI ACE HARDWARE IL 60201 5.96$ 3/8/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE NUTS, BOLTS, SCREWS
PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 43.41$ 3/8/2021 65035 PETROLEUM PRODUCTS GAS FOR CHAINSAWS
PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 91.27$ 3/8/2021 65085 MINOR EQUIP & TOOLS GREASE, PENETRATING OIL, PVC PIECES FOR POLE SAW STORAGE
PUBLIC WORKS/SERVICE REINDERS SUSSEX CUSTOM WI 53089-3969 224.67$ 3/9/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIRES 545 SANDPRO
PUBLIC WORKS/SERVICE ULINE SHIP SUPPLIES WI 53158 272.95$ 3/9/2021 65090 SAFETY EQUIPMENT BARRICADE TAPE
PUBLIC WORKS/SERVICE HOMEDEPOT.COM GA 303390000 74.90$ 3/10/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPORTSFIELD TOOL SHOP SUPPLIES
PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 99.85$ 3/10/2021 62509 SERVICE AGREEMENTS/ CONTRACTS CLEAR PLASTIC BAGS FOR PLASTIC FILM COLLECTION
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 26.97$ 3/10/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS 511
PUBLIC WORKS/SERVICE THE HOME DEPOT 1902 IL 60202 89.85$ 3/12/2021 62509 SERVICE AGREEMENTS/ CONTRACTS TRASH CAN LINERS FOR BUSINESS DISTRICT CONTAINERS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 39.69$ 3/12/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE BAGS CONCRETE HARBERT PARK SIGN
PUBLIC WORKS/SERVICE APEX COMPANIES IL 60185 (44.66)$ 3/15/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE CREDIT - RETURN ON PARTS
PUBLIC WORKS/SERVICE PURE ELECTRIC IL 60645 620.64$ 3/15/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BULBS
PUBLIC WORKS/SERVICE IDEAL TRIDON GROUP TN 37167 663.01$ 3/16/2021 65115 TRAFFIC CONTROL SUPPLI WING SEALS FOR STRAPPING
PUBLIC WORKS/SERVICE WALGREENS #2619 IL 60201 40.95$ 3/17/2021 65090 SAFETY EQUIPMENT FIRST AID ITEMS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 17.94$ 3/17/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP RATCHET TIE DOWN
PUBLIC WORKS/SERVICE SPARTAN ATHLETIC CO PA 19456 697.70$ 3/18/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE TENNIS NETS AND STRAPS
PUBLIC WORKS/SERVICE SPARTAN ATHLETIC CO PA 19456 697.70$ 3/18/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE TENNIS NETS AND STRAPS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 53.74$ 3/18/2021 65085 MINOR EQUIP & TOOLS SAW BLADES, SANDING BELTS, SCREWS
PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 945.00$ 3/19/2021 65115 TRAFFIC CONTROL SUPPLI SPEED BUMPS AHEAD SIGNS
PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 1,048.45$ 3/19/2021 65115 TRAFFIC CONTROL SUPPLI SPEED COB TROL HUMPS SIGNS
PUBLIC WORKS/SERVICE TRAFFIC CONTROL AND IL 60103 967.80$ 3/19/2021 65115 TRAFFIC CONTROL SUPPLI SPEED CONTROL HUMPS SIGNS
PUBLIC WORKS/SERVICE ERVA TOOL & DIE CO.IL 60622-4324 59.96$ 3/19/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE ROSE GARDEN BIRDHOUSE
PUBLIC WORKS/SERVICE HOMEDEPOT.COM GA 303390000 23.56$ 3/22/2021 65085 MINOR EQUIP & TOOLS SAW FOR VOLUNTEERS
PUBLIC WORKS/SERVICE JT INDUSTRIES 00 OF 00 IL 60193-4411 1,499.00$ 3/22/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT LEVELING SHIMS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 46.03$ 3/22/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE LAWN BAGS LOT 54
PUBLIC WORKS/SERVICE EREPLACEMENTPARTS.COM FL 34238 78.31$ 3/24/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 STROKE PARTS
PUBLIC WORKS/SERVICE THE HOME DEPOT #1902 IL 602020000 7.98$ 3/24/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIES
PUBLIC WORKS/SERVICE V&J LANDSCAPING SERVIC IL 60077 567.98$ 3/25/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHAINSAW, SAW PARTS
PUBLIC WORKS/SERVICE V&J LANDSCAPING SERVIC IL 60077 240.00$ 3/25/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TIRES FOR 3280 TOROS
PUBLIC WORKS/SERVICE SHELL OIL 57444176606 IL 60202 43.62$ 3/25/2021 65035 PETROLEUM PRODUCTS 2 STROKE 93 OCTANE FUEL
PUBLIC WORKS/WTR PROD J AND B TOOL SALES MI 48335 382.62$ 2/26/2021 65085 MINOR EQUIP & TOOLS BATTERY CHARGER.
PUBLIC WORKS/WTR PROD CORE & MAIN LP 482 IL 60044 945.00$ 2/26/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT
PUBLIC WORKS/WTR PROD FULLIFE SAFETY CENTE IL 601721119 1,663.52$ 2/26/2021 65090 SAFETY EQUIPMENT BIBS & BOOTS
May 10, 2021 Page 7 of 9Page 34 of 36A1.Page 262 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/WTR PROD NATIONALTOOLWAREHOU MO 64836 (515.30)$ 2/26/2021 65085 MINOR EQUIP & TOOLS REIMBURSEMENT OF DAMAGED BATTERY CHARGER.
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 9.76$ 3/1/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL SHRINK TUBING.
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 34.64$ 3/1/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL SHRINK TUBING.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 224.69$ 3/1/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LADDER.
PUBLIC WORKS/WTR PROD ALTORFER INDUSTRIES IL 60126 299.08$ 3/1/2021 65085 MINOR EQUIP & TOOLS WIRE ASSEMBLY.
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 105.15$ 3/1/2021 65085 MINOR EQUIP & TOOLS HIGH TEMP GASKET MATERIAL.
PUBLIC WORKS/WTR PROD CARQUEST 2759 IL 60202 (32.39)$ 3/1/2021 65085 MINOR EQUIP & TOOLS CREDIT FOR OVER CHARGE FOR SPARK PLUGS.
PUBLIC WORKS/WTR PROD CARQUEST 2759 IL 60202 550.63$ 3/1/2021 65085 MINOR EQUIP & TOOLS SPARK PLUGS.
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 602020000 53.80$ 3/1/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE MIX.
PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-6969 NY 10001 66.99$ 3/2/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA LAPTOP DRIVE.
PUBLIC WORKS/WTR PROD RENTOKIL NORTH AMERICA PA 19610 70.00$ 3/2/2021 65050 BUILDING MAINTENANCE MATERIAL PEST CONTROL AT THE WATER TREATMENT FACILITY.
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 460.15$ 3/2/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRASH BAGS, DRY ERASE BOARD.
PUBLIC WORKS/WTR PROD GORDON ELECTRIC SUPPLY IL 60901 327.90$ 3/2/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIBERGLASS STRUT CHANNEL.
PUBLIC WORKS/WTR PROD J AND B TOOL SALES MI 48335 152.75$ 3/3/2021 65090 SAFETY EQUIPMENT NITRILE GLOVES.
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 198.59$ 3/4/2021 65090 SAFETY EQUIPMENT DISPOSABLE COVERALLS FOR CHEMICALS.
PUBLIC WORKS/WTR PROD BREG INTERNATIONAL VA 22408 116.61$ 3/4/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHEMICAL ABSORBENT MAT.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 63.72$ 3/4/2021 65085 MINOR EQUIP & TOOLS DRILL BIT SETS.
PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-6969 NY 10001 42.59$ 3/5/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA COMPUTER CORDS.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 335.95$ 3/5/2021 65090 SAFETY EQUIPMENT DISPOSABLE COVERALLS FOR CHEMICALS.
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 60202 (0.98)$ 3/5/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX REFUND.
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 602020000 26.24$ 3/5/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GROUT FLOAT.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 281.52$ 3/8/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS.
PUBLIC WORKS/WTR PROD MSC NY 11747 87.60$ 3/9/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SQUARE DRIVE SOCKETS.
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 31.35$ 3/9/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHICAGO FAUCET REBUILD KITS
PUBLIC WORKS/WTR PROD SAFETY GLASSES USA.COM MI 49093 16.31$ 3/9/2021 65090 SAFETY EQUIPMENT REFLECTIVE TAPE FOR HARD HATS
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 61.00$ 3/9/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UNISTRUT PARTS.
PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 36.00$ 3/9/2021 62295 TRAINING & TRAVEL
ISAWWA SEMINAR FOR WATER PLANT OPERATOR: BREAKPOINT CHLORINATION.
PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 27.00$ 3/9/2021 62295 TRAINING & TRAVEL ISAWWA SEMINAR FOR WATER PLANT OPERATOR: CYBERSECURITY.
PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 36.00$ 3/9/2021 62295 TRAINING & TRAVEL
ISAWWA SEMINAR FOR WATER PLANT OPERATOR: LEAD AND COPPER WATER
TREATMENT CORROSION.
PUBLIC WORKS/WTR PROD ILLINOIS AWWA IL 60174 36.00$ 3/9/2021 62295 TRAINING & TRAVEL ISAWWA SEMINAR FOR WATER PLANT OPERATOR: SCADA 101.
PUBLIC WORKS/WTR PROD NAPA ONLINE GA 30071 70.52$ 3/10/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OIL FILTERS
PUBLIC WORKS/WTR PROD HOMEDEPOT.COM GA 303390000 89.94$ 3/10/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RIGID VACUUM CLEANER.
PUBLIC WORKS/WTR PROD GALCO INDUSTRIAL ELECT MI 48071 949.01$ 3/10/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ASCO VALVE REBUILD KITS
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 67.60$ 3/10/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WALL TELEPHONES.
PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504 205.00$ 3/10/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 1" STIFFENERS
PUBLIC WORKS/WTR PROD MUTUAL SCREW AND SUPPL NJ 07662 146.41$ 3/11/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE ANCHORS.
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 159.60$ 3/11/2021 65090 SAFETY EQUIPMENT HAND SOAP
PUBLIC WORKS/WTR PROD CORE & MAIN LP 482 IL 60044 945.00$ 3/11/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 693.45$ 3/11/2021 65090 SAFETY EQUIPMENT FULL FACE RESPIRATOR
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 54.78$ 3/11/2021 65085 MINOR EQUIP & TOOLS SOLDERING IRON
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 70.40$ 3/11/2021 65040 JANITORIAL SUPPLIES GARBAGE CAN LINERS.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 74.10$ 3/11/2021 65090 SAFETY EQUIPMENT CHEMICAL RESISTANT COVERALLS.
PUBLIC WORKS/WTR PROD STANDARD EQUIPMENT COM IL 60126 495.39$ 3/11/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WHEEL KITS FOR 910'S CRAWLER
PUBLIC WORKS/WTR PROD SIUE EMARKET IL 62026 32.00$ 3/11/2021 62295 TRAINING & TRAVEL CROSS CONNECTION LICENSE RENEWAL.
PUBLIC WORKS/WTR PROD PAYPAL TOOLOTS INC CA 90703 475.31$ 3/11/2021 65090 SAFETY EQUIPMENT SAFETY BARRICADES.
PUBLIC WORKS/WTR PROD CELLPHONECASES.COM CA 91311 33.29$ 3/11/2021 65085 MINOR EQUIP & TOOLS IPHONE CASE
PUBLIC WORKS/WTR PROD WWW.NORTHERNSAFETY.COM NY 13340 31.62$ 3/12/2021 65090 SAFETY EQUIPMENT LOCK-OUT LOCKS.
PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQ FL 33144 115.70$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PROTECTION FENCING.
PUBLIC WORKS/WTR PROD TARGET.COM MN 55445 3.03$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BINDERS
PUBLIC WORKS/WTR PROD TARGET.COM MN 55445 5.33$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BINDERS
PUBLIC WORKS/WTR PROD TARGET.COM MN 55445 75.21$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BINDERS
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 (34.64)$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REFUND FOR RETURN.
PUBLIC WORKS/WTR PROD CITY WELDING SALES & S IL 60076 141.96$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING GAS.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 52.21$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SINK DRAIN KIT FOR THE LABORATORY UPGRADE.
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 86.12$ 3/12/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STAINLESS STEEL SCREWS
PUBLIC WORKS/WTR PROD NAPCO STEEL INC IL 60185 1,003.85$ 3/12/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STEEL STOCK
PUBLIC WORKS/WTR PROD SAFETY SUPPLY ILLINOIS IL 60510 233.59$ 3/12/2021 65090 SAFETY EQUIPMENT HARD HATS FOR PUMPING DIVISION.
PUBLIC WORKS/WTR PROD BLT HYPERIKON LED LIGH CA 92121 315.70$ 3/12/2021 65090 SAFETY EQUIPMENT WATERPROOF LIGHTS FOR WELL CLEANING.
PUBLIC WORKS/WTR PROD MYKNOBS.COM NY 11709 92.87$ 3/15/2021 65085 MINOR EQUIP & TOOLS KICKDOWN DOOR STOPPER
PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 2,458.16$ 3/15/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SUMP PUMP.
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 58.06$ 3/15/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STRUT CHANNEL.
PUBLIC WORKS/WTR PROD THE HOME DEPOT 1902 IL 60202 471.46$ 3/15/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR 954
PUBLIC WORKS/WTR PROD SENSORCONNE MI 48304 1,150.34$ 3/16/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 2 HIGH LIFT EXHAUST TEMP SENSOR GAUGES.
PUBLIC WORKS/WTR PROD PAYPAL MSF8164 CA 95131 871.75$ 3/16/2021 62210 AUDITING DOOR HANGERS.
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 59.05$ 3/17/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PIPE FITTINGS.
PUBLIC WORKS/WTR PROD TFS FISHER SCI ATL GA 30024 123.75$ 3/17/2021 65075 MEDICAL & LAB SUPPLIES FILLING SOLUTION FOR PH PROBE.
PUBLIC WORKS/WTR PROD GIH GLOBALINDUSTRIALEQ FL 33144 (10.76)$ 3/17/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX REFUND.
PUBLIC WORKS/WTR PROD APPLIED IND TECH 2783 MI 48312-2612 128.44$ 3/17/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL VALVE LUBRICANT
PUBLIC WORKS/WTR PROD SP MIGHTYPROBE T&T MI 49424 801.00$ 3/17/2021 65085 MINOR EQUIP & TOOLS HOOKS & PROBES
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 632.15$ 3/17/2021 65090 SAFETY EQUIPMENT HALF FACE RESPIRATORS
PUBLIC WORKS/WTR PROD USA BLUE BOOK IL 60085 293.36$ 3/17/2021 65075 MEDICAL & LAB SUPPLIES EDTA, PENYLARSINE OXIDE, SULFURIC ACID.
PUBLIC WORKS/WTR PROD WATER PRODUCTS COMPANY IL 60504 1,667.00$ 3/17/2021 65080 MERCHANDISE FOR RESALE TAPPING SADDLES
PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 116.50$ 3/18/2021 65090 SAFETY EQUIPMENT SHORING HOOK
PUBLIC WORKS/WTR PROD GRAINGER IL 60045-5202 201.26$ 3/18/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRANSFER PUMP.
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 702.40$ 3/18/2021 65035 PETROLEUM PRODUCTS FOOD GRADE GREASE.
PUBLIC WORKS/WTR PROD ULINE SHIP SUPPLIES WI 53158 16.50$ 3/19/2021 65085 MINOR EQUIP & TOOLS BUMP HATS, ROLLING LADDER
PUBLIC WORKS/WTR PROD NAPCO STEEL INC IL 60185 129.00$ 3/19/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STEEL STOCK
PUBLIC WORKS/WTR PROD NORLAB INC.OH 44053 227.00$ 3/22/2021 65015 CHEMICALS/ SALT TRACING DYE
PUBLIC WORKS/WTR PROD ABT.COM IL 60025 629.00$ 3/22/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LABORATORY DISHWASHER.
May 10, 2021 Page 8 of 9Page 35 of 36A1.Page 263 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT
POSTING
DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
PUBLIC WORKS/WTR PROD ZORO TOOLS INC IL 60089 324.95$ 3/22/2021 65040 JANITORIAL SUPPLIES HAND TOWELS.
PUBLIC WORKS/WTR PROD MOTION INDUSTRIES IL33 IL 60090000 985.90$ 3/22/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHURFLO SHAFT, SEAL AND SEAT ACCESSORIES.
PUBLIC WORKS/WTR PROD SP BATTERYCLERK USA NJ 07450 58.02$ 3/23/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL UPS BATTERIES FOR MCCORMICK METER.
PUBLIC WORKS/WTR PROD IN ICL CALIBRATION LA FL 34994 155.61$ 3/23/2021 65075 MEDICAL & LAB SUPPLIES MRT YEARLY CALIBRATION.
PUBLIC WORKS/WTR PROD AUTOZONE 6054 IL 60202 11.99$ 3/23/2021 65085 MINOR EQUIP & TOOLS SOCKET
PUBLIC WORKS/WTR PROD BEST BUY 00003137 IL 60202 81.98$ 3/23/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PRINTER INK FOR 910
PUBLIC WORKS/WTR PROD VOLLMAR CLY PRODUCTS C IL 60646 933.00$ 3/23/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PRECAST STRUCTURES
PUBLIC WORKS/WTR PROD B&H PHOTO 800-606-6969 NY 10001 53.99$ 3/24/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA LAPTOP DRIVE.
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 92.53$ 3/24/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHECK VALVE.
PUBLIC WORKS/WTR PROD SUPPLYHOUSE.COM NY 11747 116.99$ 3/24/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CHECK VALVE.
PUBLIC WORKS/WTR PROD RENTOKIL NORTH AMERICA PA 19610 70.00$ 3/24/2021 65050 BUILDING MAINTENANCE MATERIAL PEST CONTROL AT THE WATER TREATMENT FACILITY.
PUBLIC WORKS/WTR PROD NORLAB INC.OH 44053 1,227.00$ 3/24/2021 65015 CHEMICALS/ SALT TRACING DYE
PUBLIC WORKS/WTR PROD ABBOTT RUBBER COMPANY IL 60007 929.69$ 3/24/2021 65085 MINOR EQUIP & TOOLS 4" SUCTION HOSE
PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 150.00$ 3/24/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CALIBRATION GAS.
PUBLIC WORKS/WTR PROD LEE JENSEN SALES IL 60014 753.70$ 3/24/2021 65090 SAFETY EQUIPMENT AIR MONITOR REPAIR
PUBLIC WORKS/WTR PROD MCMASTER-CARR IL 60126 22.82$ 3/24/2021 65085 MINOR EQUIP & TOOLS DRILL BITS
PUBLIC WORKS/WTR PROD BRISTOL HOSE IL 60160 265.25$ 3/24/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRINE SPRAYER PARTS
PUBLIC WORKS/WTR PROD BRISTOL HOSE IL 60160 479.19$ 3/24/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS HYDRAULIC PARTS
PUBLIC WORKS/WTR PROD THE HOME DEPOT #1902 IL 602020000 5.35$ 3/24/2021 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BLACK PIPE
PUBLIC WORKS/WTR PROD SP LIGHTBAR UT 84003 904.87$ 3/24/2021 65090 SAFETY EQUIPMENT HARDHAT HEADBAND, LIGHTS AND BATTERIES.
PUBLIC WORKS/WTR PROD VWR INTERNATIONAL INC PA 19087 122.68$ 3/25/2021 65075 MEDICAL & LAB SUPPLIES ETHYL ALCOHOL FOR MENDO.
PUBLIC WORKS/WTR PROD SP KELLER-HEARTT IL 60632 388.02$ 3/25/2021 65035 PETROLEUM PRODUCTS OIL.
ALL OTHER 2021 MARCH TOTAL 181,225.31$
SUMMARY:
LOCAL EVANSTON SPEND (179 transactions)19,623.76$
ALL OTHER NON-EVANSTON (436 transactions)161,601.55$
ALL OTHER MARCH 2021 TOTAL 181,225.31$
May 10, 2021 Page 9 of 9Page 36 of 36A1.Page 264 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of BMO Harris Amazon Credit Card Activity
Date: May 24, 2021
Recommended Action:
Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity
for the period ending March 26, 2021, in the amount of $4,805.95.
Council Action:
For Action
Summary:
The total amount of the BMO Harris Amazon Credit Card Activity for the period ending March
26, 2021, is $4,805.95.
Attachments:
March 2021 Transactions Amazon
A2.Page 265 of 506
BMO Credit Card Statement for the Period ending March 26, 2021
REPORTS TO INTERMEDIATE MERCHANT NAME
MERCHANT
STATE
MERCHANT
ZIP CODE
TRANSACTION
AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECT EXPENSE DESCRIPTION
ADMIN SVCS/FAC MGMT AMZN MKTP US UB96G79T3 WA 98109 262.03$ 3/1/2021 65085 MINOR EQUIP & TOOLS FOAM CUTTING SUPPLIES
ADMIN SVCS/FAC MGMT AMAZON.COM JL2806EO3 A WA 98109 43.89$ 3/8/2021 65050 BUILDING MAINTENANCE MATERIAL BUILDING SUPPLIES
ADMIN SVCS/FAC MGMT AMAZON.COM TU02Y5GB3 WA 98109 325.23$ 3/15/2021 65085 MINOR EQUIP & TOOLS 16' LADDER
ADMIN SVCS/FAC MGMT AMZN MKTP US BA3P10I13 WA 98109 59.98$ 3/15/2021 62490 OTHER PROGRAM COSTS TABLE SIGNS FOR COVID POD
ADMIN SVCS/FAC MGMT AMZN MKTP US DA6MM8PG3 WA 98109 29.95$ 3/15/2021 65085 MINOR EQUIP & TOOLS PROTECTIVE COVER FOR LADDER
ADMIN SVCS/FAC MGMT AMZN MKTP US Q95CI5C73 WA 98109 13.98$ 3/15/2021 62490 OTHER PROGRAM COSTS TABLE HOLDERS FOR COVID POD
ADMIN SVCS/FAC MGMT AMAZON.COM 3Q1S433K3 A WA 98109 327.03$ 3/17/2021 65085 MINOR EQUIP & TOOLS SAW AND BLADE
ADMIN SVCS/FAC MGMT AMZN MKTP US AMZN.COM/WA 98109 (44.50)$ 3/18/2021 65085 MINOR EQUIP & TOOLS RETURN OF PART FOR 2/28 ORDER FROM AMAZON
ADMIN SVCS/FAC MGMT AMZN MKTP US XC0RJ4373 WA 98109 29.95$ 3/24/2021 65085 MINOR EQUIP & TOOLS REPLACEMENT BELT CLIP CASES
ADMIN SVCS/FAC MGMT AMAZON.COM AMZN.COM/BI WA 98109 (59.65)$ 3/25/2021 65085 MINOR EQUIP & TOOLS RETURN BLADE FROM 3/17 PURCHASE 327.03
ADMIN SVCS/FAC MGMT AMAZON.COM AMZN.COM/BI WA 98109 (267.38)$ 3/25/2021 65085 MINOR EQUIP & TOOLS RETURN SAW FROM 3/17 327.03 PURCHASE
ADMIN SVCS/INFO SYS AMZN MKTP US 3152H9R03 WA 98109 744.90$ 2/26/2021 62250 COMPUTER EQUIPMENT MAINT 41391 EPD TRAINING ROOM PC
ADMIN SVCS/INFO SYS AMZN MKTP US FH6929AY3 WA 98109 64.25$ 3/1/2021 62250 COMPUTER EQUIPMENT MAINT 41044 RAM UPGRADE PW TOUGHBOOKS
ADMIN SVCS/INFO SYS AMZN MKTP US QX9K72HP3 WA 98109 89.97$ 3/1/2021 62250 COMPUTER EQUIPMENT MAINT 3 WEBCAMS FOR STOCK
ADMIN SVCS/INFO SYS AMAZON.COM YZ3AZ6UI3 A WA 98109 168.90$ 3/4/2021 65095 OFFICE SUPPLIES DIRECT CONNECT LASER PRINTER. SEAN OWENS 41551
ADMIN SVCS/INFO SYS AMAZON.COM 618WH7443 WA 98109 326.67$ 3/8/2021 65555 PERSONAL COMPUTER EQ 41571 PRINTER AND INK FOR REMOTE USE LAW DEPT.
ADMIN SVCS/INFO SYS AMZN MKTP US J38TO6433 WA 98109 168.00$ 3/8/2021 65555 PERSONAL COMPUTER EQ
REMOTE START POWER DISTRIBUTION - FOUNTAIN
SQUARE - EPD
ADMIN SVCS/INFO SYS AMAZON.COM OR8GJ1ZZ3 WA 98109 57.95$ 3/10/2021 65555 PERSONAL COMPUTER EQ 41483 INK FOR REMOTE USE. HHS NICOLA
ADMIN SVCS/INFO SYS AMZN MKTP US 9940I79J3 WA 98109 29.99$ 3/10/2021 65555 PERSONAL COMPUTER EQ 41767 WEBCAM FOR TIM GRAY
ADMIN SVCS/INFO SYS AMZN MKTP US M68AC4DJ3 WA 98109 382.78$ 3/10/2021 62250 COMPUTER EQUIPMENT MAINT HEADSETS AND CABLES FOR STOCK
ADMIN SVCS/INFO SYS AMZN MKTP US N47C23NW3 WA 98109 59.98$ 3/10/2021 62250 COMPUTER EQUIPMENT MAINT WEBCAMS FOR STOCK
ADMIN SVCS/INFO SYS AMZN MKTP US VE1KV7DK3 WA 98109 328.90$ 3/10/2021 62250 COMPUTER EQUIPMENT MAINT SSD DRIVES FOR STOCK
ADMIN SVCS/INFO SYS AMAZON.COM NV6AD2W13 A WA 98109 49.94$ 3/11/2021 62250 COMPUTER EQUIPMENT MAINT
41859 WIRELESS MOUSE AND KEYBOARD EPD TRAINING
ROOM
ADMIN SVCS/INFO SYS AMZN MKTP US GK5Q42SR3 WA 98109 18.98$ 3/11/2021 65555 PERSONAL COMPUTER EQ WATER DIVISION SEWER TRUCK EXTERNAL ANTENNA
ADMIN SVCS/INFO SYS AMZN MKTP US 5S9QX6IQ3 WA 98109 72.99$ 3/15/2021 62250 COMPUTER EQUIPMENT MAINT 41569 PD
ADMIN SVCS/INFO SYS AMZN MKTP US O33P99FS3 WA 98109 139.94$ 3/15/2021 62250 COMPUTER EQUIPMENT MAINT MICE FOR STOCK 41890
ADMIN SVCS/INFO SYS AMZN MKTP US 1F20L7N43 WA 98109 67.28$ 3/19/2021 65090 SAFETY EQUIPMENT COVID SAFETY SUPPLIES
ADMIN SVCS/INFO SYS AMZN MKTP US 2934C4JJ3 WA 98109 44.99$ 3/19/2021 62250 COMPUTER EQUIPMENT MAINT 41769 MICROPHONE FOR REMOTE HEARINGS
ADMIN SVCS/INFO SYS AMZN MKTP US J586X60Y3 WA 98109 27.95$ 3/22/2021 65090 SAFETY EQUIPMENT 41508 HAND SANITIZER
HEALTH/HUMAN SVCS AMZN MKTP US KN0K15963 WA 98109 171.12$ 3/16/2021 62490 OTHER PROGRAM COSTS NUMBER HOLDERS FOR MSYEP JOB FAIR
HEALTH/HUMAN SVCS AMZN MKTP US M55QB7V53 WA 98109 13.88$ 3/16/2021 62490 OTHER PROGRAM COSTS NUMBERS FOR TABLES FOR MSYEP JOB FAIR
PRCS/ADMINISTRATION AMZN MKTP US V68038KW3 WA 98109 524.45$ 3/19/2021 65090 SAFETY EQUIPMENT SUMMER CAMP PPE
PUBLIC WORKS/SERVICE AMZN MKTP US X91NE8MG3 WA 98109 63.12$ 3/8/2021 62199 PRK MAINTENANCE & FURNITUR REPLACE TOOLS JACOBSEN 511
PUBLIC WORKS/SERVICE AMAZON.COM 2N0PR07H3 WA 98109 90.14$ 3/22/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP TOOLS
PUBLIC WORKS/WTR PROD AMAZON.COM 975U13U73 A WA 98109 104.80$ 3/9/2021 65085 MINOR EQUIP & TOOLS EXTENTION CORDS
PUBLIC WORKS/WTR PROD AMZN MKTP US 2G9LG8CK3 WA 98109 146.47$ 3/10/2021 65085 MINOR EQUIP & TOOLS EXTENTION CORD
PUBLIC WORKS/WTR PROD AMAZON.COM 2V4FH4YS3 A WA 98109 115.18$ 3/12/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SQUARE DRIVE SOCKET SET.
PUBLIC WORKS/WTR PROD AMZN MKTP US S57J008X3
WA 98109 11.92$ 3/17/2021 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCADA COMPUTER FANS.
AMAZON 2021 MARCH TOTAL 4,805.95$
May 10, 2021 Page 1 of 1Page 2 of 2A2.Page 266 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Project Manager
CC: David Stoneback - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of an Agreement with Altura Solutions, LLC, for the ADA
Transition Plan Update (RFP 21-09)
Date: May 24, 2021
Recommended Action:
Staff recommends City Council authorize the City Manager to execute an agreement with Altura
Solutions, LLC (3616 Far West Boulevard, Suite 117-288, Austin, Texas 78731) for the ADA
Transition Plan Update (RFP 21-09) in the amount of $154,850.00.
Funding Source:
Funding will be provided through the Capital Improvement Fund 2020 General Obligation Bond
(Account 415.40.4120.62145 - 621002). A more detailed breakdown of the funding is included
in the memo.
Council Action:
For Action
Summary:
The Americans with Disabilities Act (ADA) became federal law on January 26, 1992. The
fundamental goal of the ADA is to ensure equal access to civic life by people with disabilities.
The Act comprises five titles prohibiting discrimination against disabled persons within the
United States. Title II of the ADA requires state and local governments to make their programs,
services, and activities accessible to persons with disabilities. As such, the City of Evanston is
required to conduct a self-evaluation and complete an ADA Transition Plan, which identifies
existing obstacles limiting accessibility and describes steps that are to be taken to ensure that
facilities and elements within the public right of way are made accessible to all individuals. This
plan is required to be updated on a periodic basis.
A3.Page 267 of 506
The Illinois Accessibility Code (IAC) was developed by the State of Illinois to ensure that Illinois
citizens with disabilities are treated fairly and equally and that certain newly -constructed or
renovated buildings comply with accessibility standards that guarantee they are safe and
readily accessible to persons with disabilities. The current IAC is effective as of October 23,
2018, and applies to all government-owned or leased public buildings, structures, sites, and
right-of-way.
Between 2001 and 2005, City staff conducted internal ADA evaluations at a number of its
buildings and parks. Since that time, many ADA and other improvements have been
implemented, rendering the current evaluations substantially out of date. In 2012, the City
conducted a Self-Evaluation and ADA Transition Plan Update. That plan focused primarily on
programs and services and utilized the earlier building and park evaluations as a basis for
determinations with regard to those properties. Neither of the above documents addressed
right-of-way issues. At this time, the City must update the ADA Transition Plan to align the
document with current physical infrastructure conditions, and programs/services. Additionally,
the update must address any plan gaps, such as right-of-way, new properties, updated
regulations, and ADA implement and to plan for an in programs/services, new effort
improvements in a comprehensive manner. Because of the amount of effort this work will
require, the City does not have available staff to complete this in-house. The scope of work for
the consultant will be as follows:
• Review City's existing documentation
• Conduct barrier assessment surveys of all city facilities and parks
• Verify which City programs and services are subject to ADA/IAC compliance and what
service delivery improvements are needed
• Review City of Evanston communication formats (website, registration forms, etc.) for
compliance with ADA/IAC
• Recommend right-of-way capital improvement policies and construction details
improvements
• Prepare ADA Transition Plan Update, identifying barriers to access and service delivery
and developing a improvement plan
This project is expected to be completed by February 28, 2022.
Analysis:
On February 18, 2021, the City issued a Request for Proposal requesting consulting services
to update the City’s existing ADA Transition Plan. On March 23, 2021, the City received six
responses from the following consulting firms:
The proposal review and interview team consisted of:
Page 2 of 5
A3.Page 268 of 506
• Lara Biggs, City Engineer
• Sean Ciolek, Operations and Maintenance Manager Facilities
• Stefanie Levine, Senior Project Manager
• Anil Khatkhate, ADA/CIP Project Manager
• Ryan Dollins, Senior Program Coordinator
• Shenicka Hohenkirk, ICMA Local Government Fellow
• Linda Thomas, Purchasing Specialist
The submittals for the project were reviewed based on the firms/sub-consultants: qualifications
and expertise, project approach, price, organization and completeness of proposal, willingness
to execute the City’s professional services agreement, and M/W/EBE participation. The
proposals were rated and interviews were conducted with the top two candidate firms (Altura
Solutions and WT Group). Including information from the interviews, the final scoring of the
proposals follows:
Although both interviewed firms demonstrated a good understanding of the work and had
appropriate expertise, Altura Solutions, LLC stood out as the best fit for this project. Altura
Solutions is a consulting firm that specializes in ADA-related projects. Their proposal and
interview highlighted their high level of expertise in this area as well as their dedication to
addressing accessibility issues as a civil rights issue. Their project approach wil l uniquely
provide the City with geocoded data that will allow information to be tracked in the City's GIS
system. They will also provide staff training and tools that can help the City meet accessibility
requirements and maintain the transition plan as a living document. Altura Solutions, LLC’s
references indicate they are responsive to their clients, easy to work with, extremely thorough,
and flexible in the development of their solutions. Staff, therefore, recommends award of the
subject project to Altura Solutions, LLC in the amount of $154,850.00.
Page 3 of 5
A3.Page 269 of 506
Altura Solutions, LLC will utilize three EBE firms as subconsultants, one of which is also an
MBE and two of which are also WBE's to meet the City’s M/W/EBE goals. A memo reviewing
compliance is attached.
Funding Analysis:
Attachments:
MWEBE Memo RFP 21-09 ADA Transition Plan Update
Page 4 of 5
A3.Page 270 of 506
ADA Transition Plan Update, RFP 21-09, M/W/EBE Memo 05.24.2021
To: David Stoneback, Director Public Works
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: ADA Transition Plan Update, RFP 21-09
Date: May 24, 2021
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the ADA Transition Plan Update, RFP 21-
09, Altura Solutions, LLC, total base bid is $154,850.00 and they are found to be in
compliance with the City’s goal. They will receive credit for 26.3% M/W/EBE
participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Avid Consulting, Inc.(*/**)
3411 Lake St.
Evanston, IL 60203
Engineering
Consulting
$16,256.00 10.5% X
McGuire Igleski & Assoc.,
Inc.
1330 Sherman Ave.
Evanston, IL 60201
Architects $9,580.00 6.2% X
All Together, LLC (*)
2625 Park Place
Evanston, IL 60201
Public
Engagement
Firm
$14,835.00 9.6% X
Total M/W/EBE $40,671.00 26.3%
*Subcontractor has not formally registered as a business located in Evanston.
** Based on City Ordinance Section 1-17-1 C, addresses located within zip code
60203 are not eligible to receive credit as an EBE. But, in the past, the City has
considered other businesses eligible to receive credit considering taxes paid to the
schools. Staff will seek City Council review and direction of Ordinance Section 1 -17-
1 C to determine if any change is required.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5
A3.Page 271 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: David D. Stoneback, Public Works Agency Director
Subject: Change Order #1 with the Metropolitan Water Reclamation District of
Greater Chicago for FY 2021 Estimated Annual User Charge for
Disposal of Sludge Generated as Part of the Water Treatment Process
Date: May 24, 2021
Recommended Action:
Staff recommends City Council authorize the City Manager to execute Change Order #1 with
the Metropolitan Water Reclamation District of Greater Chicago (P.O. Box 95089, Chicago, IL
60694-5089) in the amount of $71,526.56. This will increase the total User Charge paid to the
District for sludge disposal during FY2021 from $136,038.70 to $207,565.26.
Funding Source:
Funding is provided by the Water Fund Filtration Business Unit (Account 510.40.4220.62420),
which has an approved FY 2021 budget of $352,000.00 and a YTD balance of $215,961.30.
Council Action:
For Action
Summary:
The initial phase of the water treatment process involves adding coagulants to raw Lake
Michigan water in order to form a “floc” which helps to trap and solidify impurities in the water
and allow them to settle out prior to filtration. This material settle s out as part of the mixing,
sedimentation and settling process into basins located underground on the north side of the
Water Treatment Facility. During October and April of each year, this sediment, or sludge, is
removed from the basins by manually washing and rinsing it into a sewer and sending it to the
MWRDGC for treatment. The makeup of this sludge varies greatly depending on the time of
the year, the turbidity (cloudiness) of the raw water and the utilization and demand for water.
The sludge is analyzed for biological oxygen demand (BOD) and suspended solids (SS) prior
to pumping to the MWRDGC and the cost for treatment is based on the levels of these
parameters as well as the volume of sludge that has been produced. The MWRDGC
determines an annual amount for the coming year based on the data from the previous year
A4.Page 272 of 506
and bills the City on a pro-rated quarterly basis. In January of each year, a “true up” calculation
is determined using the BOD, SS and volume data. Depending on these results, there is either
an additional payment if the estimate was low or a credit to the City if the estimate was high.
Financial Analysis:
The MWRDGC completed the "True Up" calculation of the sludge sent to them for treatment
during FY2020 based on the actual characteristics and quantity of the sludge. The table below
depicts the MWRDGC Annual User Charge "True Up" for FY 2020.
Based on this information, the MWRDGC recalculated the 2021 Estimated Annual User Charge
to be $189,210.99. This is an increase of $53,172.29 and represents three payments of
$51,733.77 (an increase of $17,724.09 per payment) beginning May 2021 and ending
November 2021.
The table below depicts the Estimated MWRDGC Annual User Charge for FY 2021.
The total amount for this change order #1 equals $71,526.56 (includes the sum of the balances
for FY 2020 True Up and FY 2021 Estimated Annual User Charge).
Legislative History:
On January 25, 2021 City Council approved the FY 2021 Estimated Annual User Charge in the
amount of $136,038.70, which represented four payments of $34,009.68 made beginning
February 2021 and ending November 2021.
Page 2 of 2
A4.Page 273 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Approval of Change Order No. 2 to the Agreement with Patrick
Engineering, Inc. for the Main Street Improvements Project (RFQ 18-28)
Date: May 24, 2021
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change Order No.
2 to the agreement with Patrick Engineering, Inc. (55 East Monroe Street, Suite 3450, Chicago
IL 60603) for the Main Street Improvements Project (RFQ 18-28) in the amount of $173,729.00.
This will increase the overall contract amount from $839,268.00 to $1,012,997.00.
Funding Source:
Funding is provided from the Capital Improvement Fund 2021 General Obligation Bond Fund
in the amount of $108,857.54 and the Chicago Mai n TIF in the amount of $64,871.52. A
detailed breakdown of the funding is included in the memo below.
Council Action:
For Action
Summary:
On October 8, 2018, the City Council awarded the Phase 1 preliminary design engineering
services for the Main Street Improvements Project to Patrick Engineering with the option to
award the Phase 2 and Phase 3 services at a later date. Phase 2 was awarded on March 9,
2020 and detailed engineering drawings were developed. The Phase 2 scope of work included
two construction contracts: one for the water main and utility improvements and a second for
the full corridor upgrade.
The water main and utility portion work is planned to be constructed in the summer of 2021,
and staff is recommending the award of Phase 3 construction services to Patrick Engineering
for the Main Street Water Main Improvements project.
A5.Page 274 of 506
Patrick Engineering intends on meeting the City’s M/W/EBE program goal. A memo reviewing
compliance with the City’s M/W/EBE program goals is attached.
Detailed Funding
Legislative History:
On October 8, 2018, the City Council authorized the City Manager to sign the initial contract
with Patrick Engineering for $363,738.
On March 9, 2020, the City Council authorized the City Manager to sign Change Order 1 for
Phase 2 services with Patrick Engineering for $475,530.
Page 2 of 2
A5.Page 275 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Dave Stoneback, Director, Lara Biggs, City Engineer
Subject: Approval of Contract for 2021 Rebuild IL/ Motor Fuel Tax (MFT) Street
Resurfacing Project (Bid 21-12)
Date: May 24, 2021
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the 2021
Rebuild IL/ MFT Street Resurfacing Project (Bid 21-12) with J.A. Johnson Paving Company
(1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,083,777.
Funding Source:
Funding will be provided from the Rebuild Illinois Funds in the amount of $1,195,000 a nd Motor
Fuel Tax Funds in the amount of $179,000 (Account 200.26.5100.65515 – 421001).
Council Action:
For Action
Summary:
This project consists of roadway resurfacing at nine locations throughout the City of Evanston
as indicated in the table below. The work consists of removing and replacing the broken
concrete curb, reconstruction of sidewalk curb ramps at the intersection s, sewer utility work,
roadway base patching, asphalt street resurfacing and related parkway restoration. The
construction plans and specifications were completed by Capital Planning & Engineering
Bureau staff. Also as part of the project, deteriorated sections of Gross Point Road, Harrison
Street, Oakton Street and Sheridan Road will be patched within limits of the roadway as
indicated in the table below. This project is scheduled to begin in June 3, 2021 and be
completed by October 31, 2021. The 2021 Rebuild Illinois/ MFT Street Resurfacing list is
provided below.
A6.Page 276 of 506
This project is funded by Motor Fuel Tax (MFT) funds and Rebuild Illinois funds. MFT is
collected by the State of Illinois and rebated to the City of Evanston. Rebuild Illinois funds are
a grant from the State of Illinois that must be spent on roadway capital improvement. Rebuild
Illinois funds are only available for three years, 2019 - 2021. Both MFT and Rebuild Illinois
funds can only be spend on Illinois Department of Transportat ion (IDOT) approved uses, and
the projects must comply with IDOT standards.
Analysis:
This bid was advertised for the project on DemandStar and in the Pioneer Press. Bids for the
project were received electronically and read on May 4, 2021. Four contractors submitted bids
for this project as follows.
Page 2 of 6
A6.Page 277 of 506
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Sat Nagar P.E., Senior Project Manager.
Attached is bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
Because this project utilizes Rebuild IL & MFT funds, it must comply with an IDOT requirement
that the contractor be eligible to perform this type and quantity of work as certified by IDOT.
Both Chicagoland Paving and Schroeder Asphalt have not been certified by IDOT to perform
the quantity of asphalt paving work specified in this contract and has been deemed non -
responsive. This disqualification has been coordinated with and approved by IDOT.
Staff recommends awarding the contract to the lowest responsive bidder J.A. Johnson Paving
Company. J.A. Johnson Paving Company has completed various projects for the City, and staff
has found their work to be satisfactory.
This project is not Local Employment Program (LEP) eligible due to the use of MFT funds. The
bid proposal indicated intent to partially meet the City’s M/W/EBE program goal. A memo
reviewing compliance with the City’s M/W/EBE program goals is attached.
Attachments:
Bid Tabulation
Location Map
M/W/EBE Compliance Memo
Attachments:
Detailed Bid Tabulation
2021 Project Location Map
MWEBE Memo Bid 21-12 2021 Rebuild IL MFT Street Resurfacing
Page 3 of 6
A6.Page 278 of 506
DATE: 5/7/21
TIME: 2:00 P.M.
ATTENDED BY: Linda, SN
Item No.Items Unit Quantity Unit Price Cost UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL
1 TEMPORARY FENCE FOOT 2,650 5.00$ 13,250.00$ $1.50 $3,975.00 $5.50 $14,575.00 $5.00 $13,250.00 $5.00 $13,250.00
2 TREE TRUNK PROTECTION EACH 6 140.00$ 840.00$ $150.00 $900.00 $285.00 $1,710.00 $85.00 $510.00 $100.00 $600.00
3 TREE ROOT PRUNING FOOT 1,060 7.00$ 7,420.00$ $5.00 $5,300.00 $4.00 $4,240.00 $2.95 $3,127.00 $5.00 $5,300.00
4 TREE PRUNING (OVER 10 INCH DIAMETER)EACH 196 100.00$ 19,600.00$ $170.00 $33,320.00 $160.00 $31,360.00 $75.00 $14,700.00 $150.00 $29,400.00
5 SUPPLEMENTAL WATERING UNIT 24 95.00$ 2,280.00$ $0.01 $0.24 $40.00 $960.00 $1.00 $24.00 $1.00 $24.00
6 EARTH EXCAVATION CU YD 5 50.00$ 250.00$ $100.00 $500.00 $60.00 $300.00 $45.00 $225.00 $45.00 $225.00
7 TRENCH BACKFILL CU YD 9 50.00$ 450.00$ $55.00 $495.00 $53.00 $477.00 $35.00 $315.00 $53.00 $477.00
8 POROUS GRANULAR BACKFILL TON 3 60.00$ 180.00$ $60.00 $180.00 $70.00 $210.00 $42.00 $126.00 $58.00 $174.00
9 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 83 48.00$ 3,984.00$ $70.00 $5,810.00 $70.00 $5,810.00 $7.00 $581.00 $50.00 $4,150.00
10 SODDING, SALT TOLERANT SQ YD 1,660 16.00$ 26,560.00$ $13.00 $21,580.00 $21.50 $35,690.00 $14.50 $24,070.00 $14.00 $23,240.00
11 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 290 6.00$ 1,740.00$ $4.50 $1,305.00 $6.50 $1,885.00 $5.00 $1,450.00 $5.00 $1,450.00
12 AGGREGATE BASE COURSE, TYPE B 6"SQ YD 30 8.00$ 240.00$ $10.00 $300.00 $9.50 $285.00 $7.50 $225.00 $7.50 $225.00
13 H.E.S. PORTLAND CEMENT CONCRETE BASE COURSE WIDENING 9"SQ YD 32 78.00$ 2,496.00$ $88.00 $2,816.00 $85.00 $2,720.00 $75.00 $2,400.00 $75.00 $2,400.00
14 AGGREGATE FOR TEMPORARY ACCESS TON 4 38.00$ 152.00$ $50.00 $200.00 $70.00 $280.00 $18.00 $72.00 $18.00 $72.00
15 BITUMINOUS MATERIALS (TACK COAT)POUND 17,840 0.50$ 8,920.00$ $0.01 $178.40 $0.01 $178.40 $0.01 $178.40 $0.01 $178.40
16 AGGREGATE (PRIME COAT)TON 86 20.00$ 1,720.00$ $0.01 $0.86 $1.00 $86.00 $1.00 $86.00 $15.00 $1,290.00
17 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 16 400.00$ 6,400.00$ $100.00 $1,600.00 $200.00 $3,200.00 $400.00 $6,400.00 $550.00 $8,800.00
18 LEVELING BINDER (MACHINE METHOD), N50 TON 1,043 94.00$ 98,042.00$ $90.00 $93,870.00 $86.50 $90,219.50 $89.00 $92,827.00 $98.00 $102,214.00
19 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 1,020 6.00$ 6,120.00$ $5.00 $5,100.00 $6.00 $6,120.00 $1.00 $1,020.00 $10.00 $10,200.00
20 TEMPORARY RAMP SQ YD 293 16.00$ 4,688.00$ $10.00 $2,930.00 $20.00 $5,860.00 $2.00 $586.00 $25.00 $7,325.00
21 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 3,096 98.00$ 303,408.00$ $85.00 $263,160.00 $86.50 $267,804.00 $92.00 $284,832.00 $93.00 $287,928.00
22 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 34 365.00$ 12,410.00$ $125.00 $4,250.00 $100.00 $3,400.00 $325.00 $11,050.00 $500.00 $17,000.00
23 TEMPORARY HOT-MIX ASPHALT TON 6 125.00$ 750.00$ $125.00 $750.00 $200.00 $1,200.00 $50.00 $300.00 $250.00 $1,500.00
24 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 132 75.00$ 9,900.00$ $70.50 $9,306.00 $68.00 $8,976.00 $65.00 $8,580.00 $65.00 $8,580.00
25 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 43 95.00$ 4,085.00$ $77.00 $3,311.00 $74.00 $3,182.00 $70.00 $3,010.00 $70.00 $3,010.00
26 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 6,705 8.00$ 53,640.00$ $7.00 $46,935.00 $6.75 $45,258.75 $8.50 $56,992.50 $8.00 $53,640.00
27 DETECTABLE WARNINGS SQ FT 900 44.00$ 39,600.00$ $26.00 $23,400.00 $25.00 $22,500.00 $37.00 $33,300.00 $37.00 $33,300.00
28 HOT-MIX ASPHALT SURFACE REMOVAL- 2 INCH SQ YD 7,480 5.00$ 37,400.00$ $2.10 $15,708.00 $4.00 $29,920.00 $6.75 $50,490.00 $7.50 $56,100.00
29 HOT-MIX ASPHALT SURFACE REMOVAL (VARIABLE DEPTH)SQ YD 18,705 6.00$ 112,230.00$ $3.00 $56,115.00 $3.95 $73,884.75 $3.90 $72,949.50 $4.25 $79,496.25
30 PAVEMENT REMOVAL SQ YD 45 22.00$ 990.00$ $15.00 $675.00 $20.00 $900.00 $18.00 $810.00 $18.00 $810.00
31 DRIVEWAY PAVEMENT REMOVAL SQ YD 197 15.00$ 2,955.00$ $12.50 $2,462.50 $14.00 $2,758.00 $9.00 $1,773.00 $9.00 $1,773.00
32 CURB REMOVAL FOOT 2,130 7.00$ 14,910.00$ $4.00 $8,520.00 $6.00 $12,780.00 $5.50 $11,715.00 $5.00 $10,650.00
33 COMBINATION CURB AND GUTTER REMOVAL FOOT 815 8.00$ 6,520.00$ $4.50 $3,667.50 $6.00 $4,890.00 $5.50 $4,482.50 $5.00 $4,075.00
34 SIDEWALK REMOVAL SQ FT 6,860 1.50$ 10,290.00$ $1.00 $6,860.00 $1.25 $8,575.00 $1.15 $7,889.00 $1.00 $6,860.00
35 CLASS C PATCHES, SPECIAL, 9" (HES)SQ YD 65 90.00$ 5,850.00$ $135.00 $8,775.00 $135.00 $8,775.00 $75.00 $4,875.00 $75.00 $4,875.00
36 CLASS D PATCHES, SPECIAL, 9"SQ YD 360 110.00$ 39,600.00$ $50.00 $18,000.00 $83.00 $29,880.00 $60.00 $21,600.00 $105.00 $37,800.00
37 FIBER GLASS FABRIC REPAIR SYSTEM SQ YD 140 70.00$ 9,800.00$ $75.00 $10,500.00 $135.00 $18,900.00 $121.00 $16,940.00 $135.00 $18,900.00
38 COMBINED SEWERS 10", SPECIAL (DIP CL 50)FOOT 9 230.00$ 2,070.00$ $620.00 $5,580.00 $595.00 $5,355.00 $455.00 $4,095.00 $595.00 $5,355.00
39 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID (SPECIAL)EACH 1 6,000.00$ 6,000.00$ $12,000.00 $12,000.00 $11,585.00 $11,585.00 $8,950.00 $8,950.00 $11,585.00 $11,585.00
40 MANHOLES TO BE RECONSTRUCTED EACH 6 1,700.00$ 10,200.00$ $2,590.00 $15,540.00 $2,500.00 $15,000.00 $1,650.00 $9,900.00 $2,500.00 $15,000.00
41 VALVE VAULTS TO BE RECONSTRUCTED EACH 2 1,700.00$ 3,400.00$ $2,590.00 $5,180.00 $2,500.00 $5,000.00 $1,650.00 $3,300.00 $2,500.00 $5,000.00
42 VALVE BOXES TO BE ADJUSTED EACH 8 450.00$ 3,600.00$ $495.00 $3,960.00 $475.00 $3,800.00 $385.00 $3,080.00 $475.00 $3,800.00
43 FRAMES AND GRATES TO BE ADJUSTED EACH 9 450.00$ 4,050.00$ $545.00 $4,905.00 $525.00 $4,725.00 $400.00 $3,600.00 $525.00 $4,725.00
44 FRAMES AND LIDS TO BE ADJUSTED EACH 4 650.00$ 2,600.00$ $710.00 $2,840.00 $685.00 $2,740.00 $600.00 $2,400.00 $685.00 $2,740.00
45 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 29 850.00$ 24,650.00$ $960.00 $27,840.00 $925.00 $26,825.00 $785.00 $22,765.00 $925.00 $26,825.00
46 FRAMES AND LIDS, OPEN LID (SPECIAL)EACH 2 500.00$ 1,000.00$ $725.00 $1,450.00 $700.00 $1,400.00 $650.00 $1,300.00 $700.00 $1,400.00
47 FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 18 500.00$ 9,000.00$ $725.00 $13,050.00 $700.00 $12,600.00 $650.00 $11,700.00 $700.00 $12,600.00
48 REMOVING MANHOLES EACH 1 300.00$ 300.00$ $465.00 $465.00 $450.00 $450.00 $285.00 $285.00 $450.00 $450.00
49 CONCRETE CURB, TYPE B (AEP Modified)FOOT 1,840 30.00$ 55,200.00$ $35.25 $64,860.00 $34.00 $62,560.00 $28.50 $52,440.00 $27.00 $49,680.00
50 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 (AEP Modified)FOOT 1,105 33.00$ 36,465.00$ $35.25 $38,951.25 $34.00 $37,570.00 $36.00 $39,780.00 $34.00 $37,570.00
51 NON-SPECIAL WASTE DISPOSAL CU YD 80 150.00$ 12,000.00$ $50.00 $4,000.00 $75.00 $6,000.00 $80.00 $6,400.00 $115.00 $9,200.00
52 SOIL DISPOSAL ANALYSIS EACH 1 4,000.00$ 4,000.00$ $1,500.00 $1,500.00 $1,800.00 $1,800.00 $1,450.00 $1,450.00 $2,000.00 $2,000.00
53 MOBILIZATION LSUM 1 57,000.00$ 57,000.00$ $93,177.50 $93,177.50 $55,000.00 $55,000.00 $60,000.00 $60,000.00 $47,552.85 $47,552.85
54 TRAFFIC CONTROL AND PROTECTION LSUM 1 46,000.00$ 46,000.00$ $10,000.00 $10,000.00 $17,500.00 $17,500.00 $58,139.00 $58,139.00 $15,000.00 $15,000.00
55 PAVEMENT MARKING TAPE, TYPE 1 FOOT 1,070 1.00$ 1,070.00$ $1.00 $1,070.00 $1.00 $1,070.00 $0.01 $10.70 $1.00 $1,070.00
56 SHORT TERM PAVEMENT MARKING REMOVAL SQ FT 190 2.00$ 380.00$ $1.00 $190.00 $2.50 $475.00 $0.01 $1.90 $5.00 $950.00
57 DETECTOR LOOP REPLACEMENT FOOT 520 35.00$ 18,200.00$ $18.75 $9,750.00 $20.00 $10,400.00 $18.00 $9,360.00 $16.80 $8,736.00
58 THERMOPLASTIC PAVEMENT MARKING - LETTER AND SYMBOLS SQ FT 593 10.00$ 5,930.00$ $4.25 $2,520.25 $4.00 $2,372.00 $4.00 $2,372.00 $4.00 $2,372.00
59 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 9,630 1.00$ 9,630.00$ $0.60 $5,778.00 $0.55 $5,296.50 $0.55 $5,296.50 $0.55 $5,296.50
60 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 7,255 2.00$ 14,510.00$ $0.80 $5,804.00 $0.75 $5,441.25 $0.90 $6,529.50 $0.90 $6,529.50
61 THERMOPLASTIC PAVEMENT MARKING - LINE 8"FOOT 500 2.50$ 1,250.00$ $1.30 $650.00 $1.20 $600.00 $1.20 $600.00 $1.20 $600.00
62 THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 710 3.00$ 2,130.00$ $2.15 $1,526.50 $2.00 $1,420.00 $2.15 $1,526.50 $2.15 $1,526.50
63 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 1,005 8.00$ 8,040.00$ $6.40 $6,432.00 $6.00 $6,030.00 $4.00 $4,020.00 $4.00 $4,020.00
64 STREET SWEEPING EACH 10 500.00$ 5,000.00$ $350.00 $3,500.00 $500.00 $5,000.00 $300.00 $3,000.00 $1,500.00 $15,000.00
65 REMOVING AND RESETTING PAVERS SQ FT 155 22.00$ 3,410.00$ $15.00 $2,325.00 $23.00 $3,565.00 $25.00 $3,875.00 $15.00 $2,325.00
66 LAWN SPRINKLER SYSTEM REPAIRS FOOT 240 22.00$ 5,280.00$ $10.00 $2,400.00 $20.00 $4,800.00 $16.00 $3,840.00 $20.00 $4,800.00
1,222,035.00$ $1,010,000.00 $1,066,129.15 $1,083,777.00 $1,141,000.00
1,222,035.00$ $1,010,000.00 $1,066,129.15 $1,083,777.00 $1,141,000.00 BID TOTAL AS READ
AS CORRECTED
APPROVED
ENGINEER'S
ESTIMATE
Chicagoland Paving Contractors, Inc
225 Telser Road
Lake Zurich, IL 60047
Builders Paving LLC
4413 Roosevelt Road #108
Hillside, IL 60162
NAME AND ADDRESS OF BIDDERS
CITY OF EVANSTONTABULATION OF BIDS FOR 2021REBUILD IL/ MFT RESURFACING PROJECT 21-00290-00-RS
Arlington Heights, IL 60005
Schroeder Asphalt Services, Inc.
P.O. Box 831
Huntley, IL 60142
J.A. Johnson Paving Company
1025 E. Addison Court
Page 4 of 6
A6.Page 279 of 506
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2021 Rebui ld IL / M FT Res urf acing P roj ect
City of Ev anst on Public Work s Agency
This map is provided "as is" without warranties of any k in d. See www.cityofevan ston.org /mapd is claimers.html for m or e infor ma tion.
´
MFT Stre et Resurfacin g
MFT Patching
Main Ro ad
Local Stre et
Railro ad
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0 0.25 0.5 0.7 5 10.125 Mile s
2/23/2021
Page 5 of 6
A6.Page 280 of 506
2021 Rebuild IL-MFT Street Resurfacing Project, Bid 21-12, M/W/EBE Memo 05.24.2021
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Sat Nagar, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2021 Rebuild IL- MFT Street Resurfacing Project, Bid 21-12
Date: April 24, 2021
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have ge neral contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. With regard to the 2021 Rebuild IL -
MFT Street Resurfacing Project, J.A. Johnson Paving Company’s total base bid
including alternate is $1,083,777.00 and they will receive 7.5% credit for compliance
towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Galaxy Underground, Inc.
1075 Morse Avenue
Schaumburg, IL 60193
Sewer and
Water
Construction
$71,816.00 6.6% X
Hawk Enterprises, Inc.
1850 E. North Street
Crown Point, IN 46307
Electrician $9,360.00 .9% X
Total M/W/EBE $81,176.00 7.5%
J. A. Johnson Paving Company has requested a waiver for the remaining 17.5%
MWEBE participation goal citing some of the MWEBE subcontractors that submitted
pricing would have significantly increased the overall bid amount to the City. Also, J.A.
Johnson was not confident these companies could provide the proper level of service
and quality workmanship the City would anticipate from J.A. Jo hnson Paving Company.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 6 of 6
A6.Page 281 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Approval of Contract Award to Sumit Construction Co. for the 2021
50/50 Sidewalk Replacement Project (Bid 21-13)
Date: May 24, 2021
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Sumit Construction Co., Inc. (4150 W Wrightwood Ave Chicago, IL 60039) in the amount of
$309,860.00 for the 2021 Sidewalk Replacement Project (Bid No. 21-13)
Funding Source:
Funding will be provided from the Capital Improvement Program (CIP) 2021 General Obligation
Bonds in the amount of $150,000, from 2020 General Obligatio n Bonds in the amount of
$86,000, and from estimated private funds in the amount of $73,860. A detailed funding
summary is included in the memo below.
Council Action:
For Action
Summary:
The 50/50 Sidewalk Replacement Program provides for the replaceme nt of sections of
deteriorated sidewalk as requested by property owners. The cost of sidewalk replacement is
shared between property owners and the City where the property owners pay 50% of the cost.
Sidewalk sections damaged by tree roots in the parkway a re replaced using City funds. An
initial installation of citywide sidewalk improvements will be scheduled for this spring.
Depending on demand and available funding, additional sidewalk repair may be scheduled for
replacement in the fall.
Staff is currently evaluating this program through an equity lens, and will present proposed
changes for City Council review and feedback for the 2022 sidewalk program later this summer.
Analysis:
A7.Page 282 of 506
The bid documents were prepared and sent to several potential bidders. The project was
advertised on April 08, 2021 in Pioneer Press. The project was also published on Demand Star.
A pre-bid meeting was not held due to the pandemic; the bids were received and virtually read
on May 11, 2021. One bid was submitted as follows:
The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Hank Daniels, Project Management
Supervisor. A summary of the bid pricing received was as follows:
Sumit Construction Co., Inc. has completed various similar projects for the City of Evanston
and staff has found their work to be satisfactory. Therefore, staff recommends that the contract
be awarded to Sumit Construction Co., Inc. This project is scheduled to begin in June 2021
and be completed by October 2021.
The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo reviewing
compliance with the City’s M/W/EBE program goals is attached.
Detailed Funding Summary:
While this program is run annually, it was cancelled in 2020 for budget reasons related to the
pandemic. Consequently, the backlog of requests is higher than typical. Once bids are
awarded, property owners are provided with the actual cost and are st ill allowed to opt out of
the program. Therefore, it is not currently known exactly how much funding is needed to meet
the total demand.
Some funding from the 2020 Neighborhood Traffic Calming program (which also works to
improve pedestrian safety) was not spent last year and carried over to this year's budget. Staff
is recommending that this funding be reallocated to this sidewalk improvement contract to help
meet the perceived demand, which is expected to be higher than normal. The following table
shows the detailed funding breakdown.
Page 2 of 5
A7.Page 283 of 506
Legislative History:
Attachments:
Detailed Bid Tabulation
MWEBE Memo Bid 21-13 2021 50-50 Sidewalk Replacement
Page 3 of 5
A7.Page 284 of 506
1 PCC SIDEWALK - 5" (REMOVAL &
REPLACEMENT) - MAIN WALK SQ FT 24,000 $8.00 ##########
$10.00 ##########
2 PCC SIDEWALK, SPECIAL - 5" (REMOVAL,
REGRADING & REPLACEMENT) - MAIN WALK SQ FT 2,000 $10.00 $20,000.00
$11.00 $22,000.00
3 PCC SIDEWALK - 5" (REMOVAL &
REPLACEMENT) - PARKWAY / SERVICE WALK SQ FT 1,000 $10.00 $10,000.00
$11.50 $11,500.00
4 PCC SIDEWALK - 5" NEW (9" EARTH
EXCAVATION & 4" AGGREGATE BASE COURSE)SQ FT 150 $12.00 $1,800.00
$14.00 $2,100.00
5 CONCRETE CURB, TYPE B (REMOVAL &
REPLACEMENT)FOOT 100 $40.00 $4,000.00
$36.00 $3,600.00
6 COMBINATION CONCRETE CURB & GUTTER,
TYPE B-6.12 (REMOVAL & REPLACEMENT)FOOT 100 $50.00 $5,000.00
$0.00 $0.00
7 EARTH EXCAVATION, SPECIAL, 2"-6"SQ YD 30 $20.00 $600.00 $48.00 $1,440.00
8 FURNISHING AND PLACING TOPSOIL, SPECIAL,
2"-4"SQ YD 30 $8.00 $240.00
$16.00 $480.00
9 SODDING, SPECIAL SQ YD 30 $15.00 $450.00 $18.00 $540.00
10 DETECTABLE WARNINGS SQ FT 100 $30.00 $3,000.00 $32.00 $3,200.00
11 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 100 $10.00 $1,000.00 $30.00 $3,000.00
12 ENGINEERING SERVICES HOUR 20
$75.00 $1,500.00 $100.00 $2,000.00
13 ALLOWANCE (ADDITIONAL WORK- GENERAL $20,000.00
$239,590.00 $309,860.00
$309,860.00
CITY OF EVANSTON
TABULATION OF BIDS FOR
2021 50/50 SIDEWALK REPLACEMENT PROGRAM - BID NO. 21-13
Chivago, IL 60639
Sumit Construction., Inc.APPROVED
ENGINEER'S
ESTIMATE
DATE: May 11, 2021
TIME: 2:00 PM
ATTENDED BY: Jill Ostman
UNIT PRICE
4150 W. Wrightwood Ave
UNIT PRICE TOTAL TOTAL
BIDDERS
TOTAL BID AS READ
AS CORRECTED
ITEM
NO.ITEM UNIT
TOTAL
QUANTITY
Page 4 of 5
A7.Page 285 of 506
2021 50/50 Sidewalk Replacement Program, Bid 21-13, M/W/EBE Memo 05.24.2021
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Henry Daniels, Project Manager-Capital Planning & Engineering
From: Tammi Nunez, Purchasing Manager
Subject: 2021 50/50 Sidewalk Replacement Program, Bid 21-13
Date: May 24, 2021
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to
perform no less than 25% of the awarded contract. With regard to the 2021 50/50
Sidewalk Replacement Program, Sumit Construction Co., Inc. total base bid including
alternate is $309,860.00 and they will receive 100% credit for compliance towards the
M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Sumit Construction Co., Inc.
4150 W. Wrightwood Avenue
Chicago, IL 60639
Concrete
Work
$309,860.00 100% X
Total M/W/EBE $309,860.00 100%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5
A7.Page 286 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Approval of a Contract with Granite Inliner, LLC, for the 2021 CIPP
Sewer Rehabilitation – Contract B Project (Bid 21-22)
Date: May 24, 2021
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Granite Inliner, LLC (5031 W. 66th Street, Bedford Park, IL 60638) for the 2021 CIPP Sewer
Rehabilitation – Contract B Project (Bid 21-22) in the amount of $332,221.00.
Funding Source:
Funding for this project is from the West Evanston TIF Fund (Account No. 335.99.5870.65515
– 421006), which has an approved FY 2021 budget of $500,000, all of which is remaining.
Council Action:
For Action
Summary:
This contract includes rehabilitation of approximately 3,877 feet of combined sewer main, 9 -
inch to 36-inch in diameter, at 17 different sites within the West Evanston TIF district. A location
map indicating where the work will take place is attached. The sewer mains were identified as
needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection of sewer
mains. The work is to be completed by September 2021.
The sewer mains will be rehabilitated using the cured-in-place pipe (CIPP) lining process. This
process uses a felt tube saturated with resin which is inverted into the sewer main through the
manhole access points. Hot water or steam is then used to cure the resin and a new fiberglass
liner is installed within the existing host pipe. This process is much less distributive and less
expensive than replacing the sewer pipe by the open-cut construction method.
A8.Page 287 of 506
The contract documents for this project were sent only to the six contractors pre -qualified to
perform this type of work per RFQ19-51. These contractors submitted information
demonstrating that the product they intend to use meets specific minimum requirements, that
they are trained and approved to install the product, and that they have at least the required
minimum amount of experience installing the product. City Council approved the pre -
qualification of these contractors on November 11, 2019.
Analysis:
Bids for the subject project were opened and publicly read on Tuesday, May 11, 2021. Four
of the pre-qualified contractors submitted bids for this project as summarized in the table below.
Contractor Information:
1. See attached bid summary for a breakdown of the bids and alternates.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60 ) calendar days
following the bid opening, or until July 10, 2021. The bids were reviewed by Ron Papa, Civil
Engineer II, and Paul Moyano, Senior Project Manager.
Granite Inliner, LLC is the lowest responsible bidder meeting the project specifications. Granite
Inliner, LLC is requesting a partial waiver to waive 15.1% of the 25% utilization goal for the
City’s M/W/EBE program because participation is impracticable to meet the entire goal as
explained in the attached Waiver Request letter. Granite Inliner has indicated their intention to
comply with the Local Employment Program requirements. A memo reviewing their
compliance with the M/W/EBE and LEP programs is attached.
Staff recommends award to Granite Inliner, LLC, for the total bid. They were prequ alified in
2019. They have previously performed sewer rehabilitation projects in the City, most recently
in 2020, and their work has been satisfactory.
Legislative History:
On November 11, 2019, the City Council approved the list of pre-qualified CIPP rehabilitation
contractors (RFQ 19-51).
Page 2 of 6
A8.Page 288 of 506
Attachments:
Location Map
Bid Tabulation
MWEBE Memo Bid 21-22 2021 CIPP Sewer Rehab Contract B
Page 3 of 6
A8.Page 289 of 506
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City o f E van sto n - L oca tio n Map2021 C IP P Sew er Re h abilitation - Contra ct BBid # 21-2 2
04/12/2021
This map is p rov id ed "as is" witho ut warra ntie s of an y kind. S ee www.cityofev ans to n.o rg /m ap disclaimers.html for more info rmation.
2021B _CIPPSewerRehab_BW ltr.mxd
´
Page 4 of 6
A8.Page 290 of 506
2021 CIPP Sewer Rehabilitation Contract B
Bid No. 21-22
Bid Opening: 2:15 P.M., Tuesday, May 11, 2021, Demandstar E-Bidding
Bid Summary
Item
Pipe Diameter
(in.)Street Quantity Unit Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
1 36 DODGE AVE - 1600 BLK 243 Linear Feet $240.00 $58,320.00 $152.00 $36,936.00 $155.00 $37,665.00 $175.00 $42,525.00
2 36 DODGE AVE - 1600 BLK 235 Linear Feet $240.00 $56,400.00 $152.00 $35,720.00 $155.00 $36,425.00 $175.00 $41,125.00
3 36 DODGE AVE - 1500 BLK 274 Linear Feet $240.00 $65,760.00 $152.00 $41,648.00 $155.00 $42,470.00 $170.00 $46,580.00
4 36 DODGE AVE - 1500 BLK 270 Linear Feet $240.00 $64,800.00 $152.00 $41,040.00 $155.00 $41,850.00 $170.00 $45,900.00
5 36 DODGE AVE - 1500 BLK 250 Linear Feet $240.00 $60,000.00 $152.00 $38,000.00 $155.00 $38,750.00 $227.00 $56,750.00
6 10 LAKE ST 119 Linear Feet $48.00 $5,712.00 $59.00 $7,021.00 $59.00 $7,021.00 $79.00 $9,401.00
8 10 HARTREY AVE - 1300 BLK 200 Linear Feet $48.00 $9,600.00 $58.00 $11,600.00 $59.00 $11,800.00 $60.00 $12,000.00
9 10 HARTREY AVE 43 Linear Feet $48.00 $2,064.00 $58.00 $2,494.00 $59.00 $2,537.00 $52.30 $2,248.90
10 10 HARTREY AVE - 1300 BLK 140 Linear Feet $48.00 $6,720.00 $58.00 $8,120.00 $59.00 $8,260.00 $52.30 $7,322.00
11 12 HARTREY AVE - 1200 BLK 302 Linear Feet $50.00 $15,100.00 $45.00 $13,590.00 $42.00 $12,684.00 $34.00 $10,268.00
12 12 HARTREY AVE 46 Linear Feet $50.00 $2,300.00 $45.00 $2,070.00 $42.00 $1,932.00 $34.00 $1,564.00
13 12 HARTREY AVE - 1200 BLK 315 Linear Feet $50.00 $15,750.00 $45.00 $14,175.00 $42.00 $13,230.00 $34.00 $10,710.00
14 12 DEMPSTER ST - 2100 BLK 396 Linear Feet $50.00 $19,800.00 $45.00 $17,820.00 $42.00 $16,632.00 $35.00 $13,860.00
15 12 DEMPSTER ST - 2000 BLK 240 Linear Feet $50.00 $12,000.00 $45.00 $10,800.00 $42.00 $10,080.00 $35.00 $8,400.00
16 9 DEMPSTER ST - 1900 BLK 303 Linear Feet $45.00 $13,635.00 $53.00 $16,059.00 $51.00 $15,453.00 $44.00 $13,332.00
17 9 DEMPSTER ST - 1900 BLK 351 Linear Feet $45.00 $15,795.00 $53.00 $18,603.00 $51.00 $17,901.00 $42.00 $14,742.00
18 Reinstate Laterals 65 Each $103.50 $6,727.50 $10.00 $650.00 $160.00 $10,400.00 $153.00 $9,945.00
19 Protruding Taps 5 Each $503.80 $2,519.00 $475.00 $2,375.00 $400.00 $2,000.00 $2,275.00 $11,375.00
7 15 GREENWOOD ST - 1900 BLK 150 Linear Feet $80.00 $12,000.00 $90.00 $13,500.00 $92.00 $13,800.00 $75.00 $11,250.00
TOTAL BID AMOUNT
Benchmark Construction
Co., Inc.Granite Inliner, LLC Hoerr Construction, Inc.
Insituform Technologies
USA, LLC
Base Bid
Alternate Bid
Alternate Bid Total $12,000.00 $13,500.00 $13,800.00 $11,250.00
Base Bid Total $433,002.50 $318,721.00 $327,090.00 $358,047.90
$445,002.50 $332,221.00 $340,890.00 $369,297.90Page 5 of 6A8.Page 291 of 506
2021 CIPP Sewer Rehabilitation-Contract B, Bid 21-22, M/W/EBE Memo 05.24.2021
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2021 CIPP Sewer Rehabilitation-Contract B, Bid 21-22
Date: May 24, 2021
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the 2021 CIPP Sewer Rehabilitation-
Contract B, Bid 21-22, Granite Inliner’s, total base bid is $332,221.00, and they are
found to be in partial compliance with the City’s goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Comprehensive
Construction Solutions
5835 W. Montrose Ave
Chicago, IL 60634
Construction
Management
$33,037.75 9.9% X
Total M/W/EBE $ 9.9%
Granite Inliner has requested a partial waiver for the remaining 15.1% MWEBE
participation goal, citing additional MWEBE participation is impracticable.
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 6 of 6
A8.Page 292 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Approval of Contract Award with Bolder Contractors, Inc. for the 2021
Water Main Improvements and Street Resurfacing Project (Bid No. 21 -
08)
Date: May 24, 2021
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the 2021 Water Main
Improvements and Street Resurfacing Project (Bid No. 21-08) in the amount of $4,056,188.21.
Funding Source:
Funding is provided from the Water Fund in the amount of $3,330,700.15; the Sewer Fund in
the amount of $200,000; and the Rebuild Illinois Fund in the amount of $450,194. An additional
$75,294.23 of the contract value will be reimbursed by the Village of Wilmette through an IGA
for the paving of Garrison Street. A detailed funding summary is included in the memo below.
Council Action:
For Action
Summary:
This project consists of the installation of approximately 5,650 feet of new water main at
locations throughout the City as follows:
A9.Page 293 of 506
As previously discussed with the City Council, Ewing was originally planned to be included in
the project in 2021; however, it was deferred to 2022 in order to allow additional funding for the
expanded Lead Reduction Program.
The water mains to be replaced or rehabilitated are selected by the following criteria: water
main break history and maintenance calls; fire flow requirements; age of the water main;
planned street infrastructure improvements; and racial equity.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
received and publicly read on April 27, 2021. Th ree contractors submitted bids for this project
as follows.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager.
Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
The bid proposal indicated intent to meet the City’s M/W/EBE program goal. A memo reviewing
compliance with the City’s M/W/EBE program goals is attached.
Page 2 of 8
A9.Page 294 of 506
Detailed Funding Summary
Bolder has completed many previous water main projects for the City of Evanston, and the
quality of their work has been satisfactory.
Bolder has indicated their intention to meet the goals of the City's M/W/EBE program. This
project is not eligible for the Local Employment Program because of the use of Rebuild Illinois
funds. A review of their compliance with City's goals is attached.
Legislative History:
On December 14, 2020, the City Council approved Resolution 124 -R-20 authorizing the City
Manager to enter into an IGA with the Village of Wilmette to resurface all of Garrison Street
both within the city limits of Evanston and the village limits of Wilmette.
Attachments:
Detailed Bid Tabulation
2021 Water Main Map
MWEBE Memo Bid 21-08 Water Main Imprvmnts
Page 3 of 8
A9.Page 295 of 506
CITY OF EVANSTON
TABULATION OF BIDS FOR
2021 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT
BID NO: 21-08
DATE: APRIL 27, 2021 NAME AND ADDRESS OF BIDDERS
TIME: 2:15 P.M.
ATTENDED BY: JILLIAN OSTMAN, PURCHASING SPECIALIST, FROM ELECTRONIC BIDS
UNIT UNIT UNIT UNIT
PRICE PRICE PRICE PRICE
1 TEMPORARY FENCE FOOT 11,606 $ 2.50 29,015.00$ $1.00 $11,606.00 $2.00 $23,212.00 $5.00 $58,030.00
2 TREE TRUNK PROTECTION EACH 76 $ 120.00 9,120.00$ $100.00 $7,600.00 $75.00 $5,700.00 $150.00 $11,400.00
3 TREE ROOT PRUNING FOOT 4,368 $ 5.00 21,840.00$ $3.00 $13,104.00 $2.00 $8,736.00 $5.00 $21,840.00
4 TREE PRUNING EACH 209 $ 100.00 20,900.00$ $80.00 $16,720.00 $70.00 $14,630.00 $150.00 $31,350.00
5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 120 $ 50.00 6,000.00$ $50.00 $6,000.00 $30.00 $3,600.00 $20.00 $2,400.00
6 TRENCH BACKFILL CU YD 3,866 $ 20.00 77,320.00$ $22.00 $85,052.00 $10.00 $38,660.00 $1.00 $3,866.00
7 POROUS GRANULAR BACKFILL TON 975 $ 30.00 29,250.00$ $1.00 $975.00 $38.00 $37,050.00 $1.00 $975.00
8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 183 $ 50.00 9,150.00$ $1.00 $183.00 $20.00 $3,660.00 $50.00 $9,150.00
9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 22 $ 700.00 15,400.00$ $900.00 $19,800.00 $250.00 $5,500.00 $1,200.00 $26,400.00
10 SODDING, SALT TOLERANT SQ YD 1,652 $ 10.00 16,520.00$ $26.00 $42,952.00 $12.00 $19,824.00 $17.00 $28,084.00
11 INLET FILTERS EACH 87 $ 130.00 11,310.00$ $10.00 $870.00 $115.00 $10,005.00 $150.00 $13,050.00
12 SUBBASE GRANULAR MATERIAL, TYPE B TON 283 $ 40.00 11,320.00$ $60.00 $16,980.00 $20.00 $5,660.00 $24.00 $6,792.00
13 AGGREGATE FOR TEMPORARY ACCESS TON 1,117 $ 25.00 27,925.00$ $0.01 $11.17 $10.00 $11,170.00 $24.00 $26,808.00
14 BITUMINOUS MATERIALS (TACK COAT)POUND 15,307 $ 0.40 6,122.80$ $0.01 $153.07 $0.01 $153.07 $1.00 $15,307.00
15 AGGREGATE (PRIME COAT)TON 47 $ 20.00 940.00$ $0.01 $0.47 $10.00 $470.00 $10.00 $470.00
16 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 7 $ 500.00 3,500.00$ $500.00 $3,500.00 $550.00 $3,850.00 $550.00 $3,850.00
17 LEVELING BINDER (MACHINE METHOD), N50 TON 1,315 $ 100.00 131,500.00$ $80.00 $105,200.00 $105.00 $138,075.00 $95.00 $124,925.00
18 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 1,235 $ 10.00 12,350.00$ $3.30 $4,075.50 $5.00 $6,175.00 $15.00 $18,525.00
19 TEMPORARY RAMP SQ YD 1,235 $ 50.00 61,750.00$ $6.00 $7,410.00 $10.00 $12,350.00 $12.00 $14,820.00
20 HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50 TON 2,630 $ 90.00 236,700.00$ $95.00 $249,850.00 $105.00 $276,150.00 $95.00 $249,850.00
21 TEMPORARY HOT-MIX ASPHALT TON 265 $ 90.00 23,850.00$ $100.00 $26,500.00 $100.00 $26,500.00 $150.00 $39,750.00
22 TEMPORARY COLD-MIX ASPHALT TON 80 $ 120.00 9,600.00$ $120.00 $9,600.00 $120.00 $9,600.00 $200.00 $16,000.00
23 PCC DRIVEWAY PAVEMENT, 6 INCH SQ YD 410 $ 65.00 26,650.00$ $70.00 $28,700.00 $78.00 $31,980.00 $70.00 $28,700.00
24 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 11,368 $ 8.00 90,944.00$ $7.00 $79,576.00 $8.00 $90,944.00 $8.00 $90,944.00
25 DETECTABLE WARNINGS SQ FT 720 $ 40.00 28,800.00$ $30.00 $21,600.00 $30.00 $21,600.00 $38.00 $27,360.00
26 DRIVEWAY PAVEMENT REMOVAL SQ YD 510 $ 12.00 6,120.00$ $24.00 $12,240.00 $10.00 $5,100.00 $18.00 $9,180.00
27 CONCRETE CURB REMOVAL FOOT 4,050 $ 8.00 32,400.00$ $4.00 $16,200.00 $2.00 $8,100.00 $5.00 $20,250.00
28 COMBINATION CURB AND GUTTER REMOVAL FOOT 3,051 $ 8.00 24,408.00$ $4.00 $12,204.00 $2.00 $6,102.00 $5.00 $15,255.00
29 SIDEWALK REMOVAL SQ FT 10,712 $ 2.00 21,424.00$ $2.00 $21,424.00 $1.00 $10,712.00 $2.00 $21,424.00
30 HMA SURFACE REMOVAL, VARIABLE DEPTH SQ YD 21,880 $ 6.00 131,280.00$ $3.30 $72,204.00 $4.00 $87,520.00 $4.00 $87,520.00
31 CLASS D PATCHES, SPECIAL, 9"SQ YD 1,400 $ 70.00 98,000.00$ $60.00 $84,000.00 $85.00 $119,000.00 $113.00 $158,200.00
32 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 2,443 $ 100.00 244,300.00$ $70.00 $171,010.00 $94.00 $229,642.00 $78.00 $190,554.00
33 COMBINED SEWERS 12", SPECIAL (DIP CL 50)FOOT 130 $ 300.00 39,000.00$ $240.00 $31,200.00 $185.00 $24,050.00 $218.00 $28,340.00
34 COMBINED SEWERS 10", SPECIAL (DIP CL 50)FOOT 40 $ 250.00 10,000.00$ $240.00 $9,600.00 $180.00 $7,200.00 $159.00 $6,360.00
35 STORM SEWERS 10", SPECIAL (DIP CL 50)FOOT 28 $ 250.00 7,000.00$ $240.00 $6,720.00 $180.00 $5,040.00 $155.00 $4,340.00
36 STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 111 $ 200.00 22,200.00$ $200.00 $22,200.00 $160.00 $17,760.00 $143.00 $15,873.00
37 WATER MAIN 16" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 20 $ 350.00 7,000.00$ $400.00 $8,000.00 $300.00 $6,000.00 $650.00 $13,000.00
38 WATER MAIN 12" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 60 $ 250.00 15,000.00$ $260.00 $15,600.00 $190.00 $11,400.00 $450.00 $27,000.00
ITEM
NUMBER ITEM UNIT TOTAL
QUANTITY TOTAL TOTAL TOTAL TOTAL
APPROVED
ENGINEER'S
ESTIMATE
Bolder Contractors, Inc.Joel Kennedy Constructing Corp.
316 Cary Point Drive,
Cary, IL 60013
2830 N. Lincoln Avenue,
Chicago, IL 60657
Pan-Oceanic Engineering Co,Inc.
6436 W. Higgins Avenue,
Chicago, IL 60656
1 of 3Page 4 of 8A9.Page 296 of 506
39 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 680 $ 160.00 108,800.00$ $100.00 $68,000.00 $180.00 $122,400.00 $220.00 $149,600.00
40 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 80 $ 150.00 12,000.00$ $240.00 $19,200.00 $165.00 $13,200.00 $300.00 $24,000.00
41 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 3,887 $ 150.00 583,050.00$ $165.50 $643,298.50 $115.00 $447,005.00 $200.00 $777,400.00
42 WATER MAIN 10" (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-BASED
COATED, DIRECTIONALLY DRILLED FOOT 1,390 $ 185.00 257,150.00$ $220.00 $305,800.00 $180.00 $250,200.00 $185.00 $257,150.00
43 WATER MAIN CASING 10", (DIP CL 52), RESTRAINED JOINT, EXTERNAL ZINC-
BASED COATED, TRENCHLESS INSTALLATION FOOT 20 $ 180.00 3,600.00$ $200.00 $4,000.00 $200.00 $4,000.00 $150.00 $3,000.00
44 WATER VALVES 12"EACH 2 $ 4,000.00 8,000.00$ $7,000.00 $14,000.00 $4,000.00 $8,000.00 $3,200.00 $6,400.00
45 WATER VALVES 10"EACH 4 $ 3,500.00 14,000.00$ $6,000.00 $24,000.00 $3,500.00 $14,000.00 $2,500.00 $10,000.00
46 WATER VALVES 8"EACH 2 $ 3,000.00 6,000.00$ $5,000.00 $10,000.00 $3,000.00 $6,000.00 $1,900.00 $3,800.00
47 WATER VALVES 6"EACH 22 $ 2,500.00 55,000.00$ $4,500.00 $99,000.00 $2,500.00 $55,000.00 $1,500.00 $33,000.00
48 WATER SERVICE LINE, 2" DIA OR LESS, SHORT, SPECIAL EACH 63 $ 2,700.00 170,100.00$ $2,200.00 $138,600.00 $3,200.00 $201,600.00 $3,300.00 $207,900.00
49 WATER SERVICE LINE, 2" DIA OR LESS, LONG, SPECIAL EACH 64 $ 3,300.00 211,200.00$ $2,900.00 $185,600.00 $3,900.00 $249,600.00 $4,300.00 $275,200.00
50 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 66 $ 1,500.00 99,000.00$ $200.00 $13,200.00 $1,000.00 $66,000.00 $1,883.00 $124,278.00
51 FIRE HYDRANTS TO BE REMOVED EACH 7 $ 750.00 5,250.00$ $1,500.00 $10,500.00 $500.00 $3,500.00 $750.00 $5,250.00
52 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE,
COMPLETE EACH 11 $ 8,000.00 88,000.00$ $12,000.00 $132,000.00 $15,000.00 $165,000.00 $6,920.00 $76,120.00
53 FLUOROCARBON RUBBER (VITON) GASKET, 10" (ALLOWANCE)EACH 10 $ 350.00 3,500.00$ $600.00 $6,000.00 $250.00 $2,500.00 $250.00 $2,500.00
54 FLUOROCARBON RUBBER (VITON) GASKET, 6" (ALLOWANCE)EACH 34 $ 250.00 8,500.00$ $300.00 $10,200.00 $100.00 $3,400.00 $100.00 $3,400.00
55 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 1,660 $ 10.00 16,600.00$ $9.00 $14,940.00 $2.50 $4,150.00 $1.00 $1,660.00
56 HIGH CAPACITY INLETS, TYPE A, CURB BACK HEIGHT (3.50"~9.00"), NEENAH
FOUNDRY R-3067-L (VANE GRATE)EACH 1 $ 3,000.00 3,000.00$ $5,000.00 $5,000.00 $4,500.00 $4,500.00 $2,150.00 $2,150.00
57 INLETS, TYPE A, 36" DEPTH, TYPE 1 FRAME, SINUSOIDAL LID EACH 3 $ 2,250.00 6,750.00$ $4,000.00 $12,000.00 $5,200.00 $15,600.00 $2,528.00 $7,584.00
58 INLETS, TYPE A, 36" DEPTH, TYPE 1 FRAME, OPEN LID EACH 6 $ 2,000.00 12,000.00$ $4,000.00 $24,000.00 $4,500.00 $27,000.00 $1,672.00 $10,032.00
59 CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 2 $ 4,000.00 8,000.00$ $7,000.00 $14,000.00 $6,000.00 $12,000.00 $4,051.00 $8,102.00
60 MANHOLES TO BE RECONSTRUCTED EACH 3 $ 2,000.00 6,000.00$ $4,000.00 $12,000.00 $1,500.00 $4,500.00 $2,000.00 $6,000.00
61 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 13 $ 3,800.00 49,400.00$ $4,000.00 $52,000.00 $6,500.00 $84,500.00 $4,220.00 $54,860.00
62 VALVE BOX, COMPLETE EACH 16 $ 1,300.00 20,800.00$ $1,500.00 $24,000.00 $4,500.00 $72,000.00 $200.00 $3,200.00
63 FRAMES AND GRATES TO BE ADJUSTED EACH 16 $ 500.00 8,000.00$ $500.00 $8,000.00 $350.00 $5,600.00 $150.00 $2,400.00
64 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 43 $ 700.00 30,100.00$ $500.00 $21,500.00 $675.00 $29,025.00 $500.00 $21,500.00
65 FRAMES AND LIDS, CLOSED LID EACH 3 $ 600.00 1,800.00$ $1,200.00 $3,600.00 $550.00 $1,650.00 $350.00 $1,050.00
66 REMOVING CATCHBASINS EACH 6 $ 500.00 3,000.00$ $600.00 $3,600.00 $450.00 $2,700.00 $250.00 $1,500.00
67 REMOVING INLETS EACH 4 $ 700.00 2,800.00$ $600.00 $2,400.00 $350.00 $1,400.00 $150.00 $600.00
68 FILLING VALVE BOXES EACH 2 $ 300.00 600.00$ $900.00 $1,800.00 $300.00 $600.00 $150.00 $300.00
69 FILLING VALVE VAULTS EACH 7 $ 600.00 4,200.00$ $900.00 $6,300.00 $500.00 $3,500.00 $100.00 $700.00
70 PAVEMENT REMOVAL SQ YD 310 $ 22.00 6,820.00$ $30.00 $9,300.00 $15.00 $4,650.00 $20.00 $6,200.00
71 TREE REMOVAL EACH 2 $ 2,500.00 5,000.00$ $1,600.00 $3,200.00 $1,600.00 $3,200.00 $1,500.00 $3,000.00
72 H.E.S., PORTLAND CEMENT CONCRETE BASE COURSE WIDENING, 9"SQ YD 185 $ 45.00 8,325.00$ $80.00 $14,800.00 $95.00 $17,575.00 $85.00 $15,725.00
73 DISCONNECTING WATER SERVICE LINE, WITH TRAFFIC CONTROL,
COMPLETE EACH 8 $ 7,000.00 56,000.00$ $6,000.00 $48,000.00 $250.00 $2,000.00 $2,555.00 $20,440.00
74 CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID, WITH
SEWER PIPE, COMPLETE EACH 1 $ 5,000.00 5,000.00$ $7,000.00 $7,000.00 $6,500.00 $6,500.00 $4,314.00 $4,314.00
75 MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 1 $ 4,000.00 4,000.00$ $9,000.00 $9,000.00 $5,500.00 $5,500.00 $3,534.00 $3,534.00
76 CONTROLLED LOW STRENGTH MATERIAL, FLOWABLE FILL CU YD 1 $ 1,000.00 1,000.00$ $1,500.00 $1,500.00 $1,500.00 $1,500.00 $500.00 $500.00
77 CONCRETE CURB, TYPE B (AEP MODIFIED)FOOT 1,520 $ 35.00 53,200.00$ $26.00 $39,520.00 $38.00 $57,760.00 $35.00 $53,200.00
78 COMB. CONC. CURB & GUTTER, TYPE B-4.12 FOOT 456 $ 36.00 16,416.00$ $26.00 $11,856.00 $32.00 $14,592.00 $35.00 $15,960.00
79 COMB. CONC. CURB & GUTTER, TYPE B-6.12 (AEP MODIFIED)FOOT 4,395 $ 37.00 162,615.00$ $21.50 $94,492.50 $33.00 $145,035.00 $35.00 $153,825.00
80 NON-SPECIAL WASTE DISPOSAL CU YD 1,655 $ 55.00 91,025.00$ $10.00 $16,550.00 $28.00 $46,340.00 $52.00 $86,060.00
81 SPECIAL WASTE PLANS AND REPORTS LSUM 1 $ 5,000.00 5,000.00$ $1,000.00 $1,000.00 $1,000.00 $1,000.00 $3,500.00 $3,500.00
82 SOIL DISPOSAL ANALYSIS EACH 12 $ 1,000.00 12,000.00$ $500.00 $6,000.00 $200.00 $2,400.00 $750.00 $9,000.00
83 MOBILIZATION LSUM 1 $ 100,000.00 100,000.00$ $240,000.00 $240,000.00 $240,000.00 $240,000.00 $164,588.00 $164,588.00
84 TRAFFIC CONTROL AND PROTECTION LSUM 1 $ 150,000.00 150,000.00$ $260,000.00 $260,000.00 $175,000.00 $175,000.00 $17,500.00 $17,500.00
85 CONSTRUCTION LAYOUT LSUM 1 $ 25,000.00 25,000.00$ $55,000.00 $55,000.00 $50,000.00 $50,000.00 $25,000.00 $25,000.00
2 of 3Page 5 of 8A9.Page 297 of 506
86 SPEED HUMPS, COMPLETE SQ YD 315 $ 130.00 40,950.00$ $55.00 $17,325.00 $85.00 $26,775.00 $85.00 $26,775.00
87 STREET SWEEPING EACH 60 $ 400.00 24,000.00$ $250.00 $15,000.00 $200.00 $12,000.00 $500.00 $30,000.00
88 BRICK SIDEWALKS, REMOVE AND RESET SQ FT 400 $ 22.00 8,800.00$ $20.00 $8,000.00 $10.00 $4,000.00 $10.00 $4,000.00
89 BRICK DRIVEWAYS, REMOVE AND RESET SQ FT 210 $ 22.00 4,620.00$ $20.00 $4,200.00 $15.00 $3,150.00 $10.00 $2,100.00
90 BRICK PAVERS, REMOVE AND RESET SQ FT 236 $ 22.00 5,192.00$ $20.00 $4,720.00 $15.00 $3,540.00 $10.00 $2,360.00
91 STRIP REFLECTIVE CRACK CONTROL TREATMENT FOOT 320 $ 70.00 22,400.00$ $11.00 $3,520.00 $15.00 $4,800.00 $20.00 $6,400.00
92 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 685 $ 10.00 6,850.00$ $12.00 $8,220.00 $8.20 $5,617.00 $8.00 $5,480.00
93 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 2,560 $ 6.00 15,360.00$ $3.00 $7,680.00 $2.10 $5,376.00 $2.00 $5,120.00
94 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 11,756 $ 3.00 35,268.00$ $3.50 $41,146.00 $4.75 $55,841.00 $4.75 $55,841.00
$4,246,949.80 $4,056,188.21 $4,117,161.07 $4,269,000.00
$4,056,188.21 $4,117,161.07 $4,269,000.00TOTAL PROJECT BID AS READ
AS CORRECTED
3 of 3Page 6 of 8A9.Page 298 of 506
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170035002600170018009001900900210023002100400380037002021 PWA projects map_wm_MFT.mxd
2021 Water Main Improvement Projects
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Water Main Improvements
Main Road
Local Street
Railroad
Water
City Boundary
00.250.50.7510.125 Miles
2/18/2021
Page 7 of 8
A9.Page 299 of 506
2021 Water Main Improvements and Street Resurfacing Project, Bid 21-08, M/W/EBE Memo 05.24.2021
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2021 Water Main Improvements and Street Resurfacing Project, Bid 21-
08
Date: May 24, 2021
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the 2021 Water Main Improvements and
Street Resurfacing Project, Bid 21-08, Bolder Contractors, Inc., total base bid is
$4,056,188.21 and they are found to be in compliance with the City’s goal. They will
receive credit for 25% M/W/EBE participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Ozinga Ready Mix Concrete
2525 W. Oakton St.
Evanston, IL 60202
Concrete $160,000.00 4% X
RA Seaton Contractor
Services
5100 Linden Rd
Rockford, IL 61109
Business
Consulting
$525,000.00 13% X
Sonican Trucking, Inc.
707 N. York Rd., #103
Elmhurst, IL 60126
Trucking $350,000.00 8% X
Total M/W/EBE $1,035,000.00 25%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 8 of 8
A9.Page 300 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: David Stoneback, Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Approval of Contract Award with Pan-Oceanic Engineering Co, Inc. for
the Main Street Water Main Improvements Project (Bid No. 21-14).
Date: May 24, 2021
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute an agreement with
Pan-Oceanic Engineering Co, Inc. (6436 W. Higgins Avenue, Chicago, IL 60656) for the Main
Street Water Main Improvements Project (Bid No. 21-14) in the amount of $1,589,744.00.
Funding Source:
Funding is provided from the Water Fund in the amount of $450,000.00 and the Chicago Main
TIF in the amount of $1,065,128.48. Additional funding from the Water Fund of $74,615.52 that
was not budgeted is necessary to fund the portion of the project outside of the TIF area. A
detailed summary is included in the memo below.
Council Action:
For Action
Summary:
In 2018 the City began a multi-phase project of revitalizing the Main Street business district
from Maple Avenue to Hinman Avenue. The Main Street Improvements Project is a full
modernization of Main Street with street improvements, streetscape upgrades, ADA
improvements, lighting upgrades, traffic signal modernization, and utility improvements.
The Main Street Water Main Improvements project is the first construction phase of this work.
In order to complete all of the improvements through the corridor, t he critical infrastructure
under the roadway must be repaired first. This project consists of the installation of
approximately 2,300 feet of new water main and approximately 600 feet of new relief sewers
throughout the project location.
A10.Page 301 of 506
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
received and publicly read on May 4, 2021. Four contractors submitted bids for this project as
follows.
The submitted bids cannot be withdrawn or canceled for a perio d of sixty (60) calendar days
following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager.
Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
The bid proposal indicated intent to meet the City’s M/W/EBE program goal and comply with
the Local Employment Program. A memo reviewing compliance with the City’s M/W/EBE
program goals is attached.
Detailed Funding
Attachments:
BID TAB_Main St. Water Main Bid No 21-14
MWEBE Memo Bid 21-14 Main Street Water Main Imprvmts
Page 2 of 5
A10.Page 302 of 506
CITY OF EVANSTON
TABULATION OF BIDS FOR
MAIN STREET WATER MAIN IMPROVEMENTS PROJECT
BID NO: 21-14
DATE: May 4, 2021 NAME AND ADDRESS OF BIDDERS
TIME: 2:15 P.M.
ATTENDED BY: LINDA THOMAS, PURCHASING SPECIALIST, FROM ELECTRONIC BIDS
UNIT UNIT UNIT UNIT UNIT
PRICE PRICE PRICE PRICE PRICE
1 TEMPORARY FENCE FOOT 225 $ 2.50 562.50$ $15.00 $3,375.00 $3.00 $675.00 $5.00 $1,125.00 $8.00 $1,800.00
2 TREE TRUNK PROTECTION EACH 16 $ 120.00 1,920.00$ $200.00 $3,200.00 $150.00 $2,400.00 $150.00 $2,400.00 $185.00 $2,960.00
3 TREE ROOT PRUNING FOOT 130 $ 5.00 650.00$ $15.00 $1,950.00 $4.00 $520.00 $5.00 $650.00 $16.00 $2,080.00
4 TREE PRUNING EACH 4 $ 100.00 400.00$ $400.00 $1,600.00 $150.00 $600.00 $150.00 $600.00 $250.00 $1,000.00
5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 50 $ 50.00 2,500.00$ $80.00 $4,000.00 $50.00 $2,500.00 $40.00 $2,000.00 $58.00 $2,900.00
6 TRENCH BACKFILL CU YD 2121 $ 20.00 42,420.00$ $12.00 $25,452.00 $25.00 $53,025.00 $1.00 $2,121.00 $60.00 $127,260.00
7 POROUS GRANULAR BACKFILL TON 709 $ 30.00 21,270.00$ $1.00 $709.00 $38.00 $26,942.00 $1.00 $709.00 $60.00 $42,540.00
8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 10 $ 50.00 500.00$ $1.00 $10.00 $125.00 $1,250.00 $50.00 $500.00 $80.00 $800.00
9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 9 $ 700.00 6,300.00$ $2,000.00 $18,000.00 $1,000.00 $9,000.00 $1,350.00 $12,150.00 $650.00 $5,850.00
10 SODDING, SALT TOLERANT SQ YD 50 $ 10.00 500.00$ $80.00 $4,000.00 $40.00 $2,000.00 $25.00 $1,250.00 $55.00 $2,750.00
11 AGGREGATE FOR TEMPORARY ACCESS TON 677 $ 25.00 16,925.00$ $0.01 $6.77 $10.00 $6,770.00 $5.00 $3,385.00 $46.00 $31,142.00
12 TEMPORARY HOT MIX ASPHALT TON 196 $ 120.00 23,520.00$ $100.00 $19,600.00 $120.00 $23,520.00 $5.00 $980.00 $80.00 $15,680.00
13 TEMPORARY COLD MIX ASPHALT TON 20 $ 150.00 3,000.00$ $120.00 $2,400.00 $180.00 $3,600.00 $5.00 $100.00 $200.00 $4,000.00
14 INLET FILTERS EACH 30 $ 130.00 3,900.00$ $10.00 $300.00 $115.00 $3,450.00 $150.00 $4,500.00 $185.00 $5,550.00
15 SUBBASE GRANULAR MATERIAL, TYPE B TON 93 $ 40.00 3,720.00$ $80.00 $7,440.00 $60.00 $5,580.00 $25.00 $2,325.00 $40.00 $3,720.00
16 BITUMINOUS MATERIALS (TACK COAT)POUND 889 $ 0.40 355.60$ $1.00 $889.00 $0.01 $8.89 $1.00 $889.00 $0.01 $8.89
17 PORTLAND CEMENT CONCRETE (PCC) DRIVEWAY PAVEMENT, 6 INCH SQ YD 15 $ 65.00 975.00$ $100.00 $1,500.00 $86.00 $1,290.00 $85.00 $1,275.00 $118.00 $1,770.00
18 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 2639 $ 8.00 21,112.00$ $9.00 $23,751.00 $8.50 $22,431.50 $10.00 $26,390.00 $11.00 $29,029.00
19 DETECTABLE WARNINGS SQ FT 12 $ 40.00 480.00$ $90.00 $1,080.00 $55.00 $660.00 $35.00 $420.00 $50.00 $600.00
20 DRIVEWAY PAVEMENT REMOVAL SQ YD 15 $ 12.00 180.00$ $50.00 $750.00 $30.00 $450.00 $21.00 $315.00 $12.00 $180.00
21 CONCRETE CURB REMOVAL FOOT 22 $ 8.00 176.00$ $9.00 $198.00 $3.00 $66.00 $5.00 $110.00 $6.00 $132.00
22 COMBINATION CURB AND GUTTER REMOVAL FOOT 613 $ 8.00 4,904.00$ $9.00 $5,517.00 $3.00 $1,839.00 $5.00 $3,065.00 $6.00 $3,678.00
23 SIDEWALK REMOVAL SQ FT 1895 $ 2.00 3,790.00$ $3.00 $5,685.00 $2.00 $3,790.00 $2.00 $3,790.00 $1.50 $2,842.50
24 BRICK SIDEWALK REMOVAL SQ FT 744 $ 4.00 2,976.00$ $5.00 $3,720.00 $1.00 $744.00 $2.00 $1,488.00 $4.00 $2,976.00
25 FULL DEPTH PATCHES, SPECIAL 11"SQ YD 1916 $ 100.00 191,600.00$ $90.00 $172,440.00 $145.00 $277,820.00 $87.00 $166,692.00 $138.00 $264,408.00
26 WATER MAIN 12" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 50 $ 200.00 10,000.00$ $400.00 $20,000.00 $310.00 $15,500.00 $400.00 $20,000.00 $395.00 $19,750.00
27 WATER MAIN 10" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 1254 $ 175.00 219,450.00$ $370.00 $463,980.00 $217.00 $272,118.00 $220.00 $275,880.00 $205.00 $257,070.00
28 WATER MAIN 8" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 876 $ 165.00 144,540.00$ $350.00 $306,600.00 $216.00 $189,216.00 $200.00 $175,200.00 $185.00 $162,060.00
29 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 124 $ 150.00 18,600.00$ $300.00 $37,200.00 $215.00 $26,660.00 $350.00 $43,400.00 $250.00 $31,000.00
30 WATER MAIN LINE STOP, 8"EACH 2 $ 7,000.00 14,000.00$ $10,000.00 $20,000.00 $7,600.00 $15,200.00 $9,400.00 $18,800.00 $9,700.00 $19,400.00
31 WATER VALVES 12"EACH 1 $ 4,000.00 4,000.00$ $9,000.00 $9,000.00 $3,500.00 $3,500.00 $9,400.00 $9,400.00 $5,000.00 $5,000.00
32 WATER VALVES 10"EACH 11 $ 3,500.00 38,500.00$ $6,000.00 $66,000.00 $2,800.00 $30,800.00 $3,200.00 $35,200.00 $4,000.00 $44,000.00
33 WATER VALVES 8"EACH 9 $ 3,000.00 27,000.00$ $5,000.00 $45,000.00 $2,000.00 $18,000.00 $1,900.00 $17,100.00 $2,300.00 $20,700.00
34 WATER VALVES 6"EACH 8 $ 2,500.00 20,000.00$ $3,000.00 $24,000.00 $1,500.00 $12,000.00 $1,500.00 $12,000.00 $1,700.00 $13,600.00
35 WATER VALVES 4"EACH 4 $ 2,000.00 8,000.00$ $2,000.00 $8,000.00 $800.00 $3,200.00 $1,400.00 $5,600.00 $1,500.00 $6,000.00
36 WATER SERVICE LINE, 4" DIA OR GREATER EACH 6 $ 7,000.00 42,000.00$ $15,000.00 $90,000.00 $8,000.00 $48,000.00 $5,250.00 $31,500.00 $13,750.00 $82,500.00
37 SHORT WATER SERVICE, 2" DIA OR LESS EACH 21 $ 2,500.00 52,500.00$ $3,000.00 $63,000.00 $4,000.00 $84,000.00 $3,800.00 $79,800.00 $3,700.00 $77,700.00
38 LONG WATER SERVICE, 2" DIA OR LESS EACH 11 $ 3,000.00 33,000.00$ $5,000.00 $55,000.00 $6,200.00 $68,200.00 $4,900.00 $53,900.00 $5,500.00 $60,500.00
39 FIRE HYDRANTS TO BE REMOVED EACH 5 $ 750.00 3,750.00$ $1,500.00 $7,500.00 $300.00 $1,500.00 $750.00 $3,750.00 $1,650.00 $8,250.00
40 FIRE HYDRANT WITH AUXILIARY VALVE AND VALVE BOX EACH 6 $ 7,000.00 42,000.00$ $12,000.00 $72,000.00 $14,000.00 $84,000.00 $7,100.00 $42,600.00 $7,600.00 $45,600.00
41 FLUOROCARBON RUBBER (VITON) GASKET, 10" (ALLOWANCE)EACH 18 $ 350.00 6,300.00$ $400.00 $7,200.00 $300.00 $5,400.00 $245.00 $4,410.00 $380.00 $6,840.00
42 FLUOROCARBON RUBBER (VITON) GASKET, 8" (ALLOWANCE)EACH 27 $ 300.00 8,100.00$ $300.00 $8,100.00 $230.00 $6,210.00 $100.00 $2,700.00 $295.00 $7,965.00
43 FLUOROCARBON RUBBER (VITON) GASKET, 6" (ALLOWANCE)EACH 18 $ 250.00 4,500.00$ $200.00 $3,600.00 $125.00 $2,250.00 $100.00 $1,800.00 $160.00 $2,880.00
44 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 900 $ 10.00 9,000.00$ $20.00 $18,000.00 $5.50 $4,950.00 $5.00 $4,500.00 $9.00 $8,100.00
45 VALVE BOX, 10"EACH 10 $ 1,000.00 10,000.00$ $1,000.00 $10,000.00 $2,600.00 $26,000.00 $460.00 $4,600.00 $800.00 $8,000.00
46 VALVE BOX, 8"EACH 5 $ 1,000.00 5,000.00$ $1,000.00 $5,000.00 $2,600.00 $13,000.00 $460.00 $2,300.00 $800.00 $4,000.00
47 VALVE BOX, 6"EACH 7 $ 1,000.00 7,000.00$ $1,000.00 $7,000.00 $2,600.00 $18,200.00 $460.00 $3,220.00 $800.00 $5,600.00
48 VALVE BOX, 4"EACH 4 $ 1,000.00 4,000.00$ $1,000.00 $4,000.00 $1,700.00 $6,800.00 $460.00 $1,840.00 $800.00 $3,200.00
49 VALVE VAULTS, TYPE A, 4'-DIAMETER EACH 6 $ 3,000.00 18,000.00$ $2,000.00 $12,000.00 $3,500.00 $21,000.00 $4,100.00 $24,600.00 $3,950.00 $23,700.00
50 VALVE VAULTS, TYPE A, 5'-DIAMETER EACH 3 $ 4,000.00 12,000.00$ $3,000.00 $9,000.00 $4,200.00 $12,600.00 $4,200.00 $12,600.00 $4,700.00 $14,100.00
APPROVED
ENGINEER'S
ESTIMATE
Bolder Contractors, Inc.Joel Kennedy Constructing Corp.
316 Cary Point Drive,
Cary, IL 60013
2830 N. Lincoln Avenue,
Chicago, IL 60657
Berger Excavating Contractors, Inc.
1205 Garland Road,
Wauconda, IL 60084
Pan-Oceanic Engineering Co,Inc.
6436 W. Higgins Avenue,
Chicago, IL 60656
TOTAL TOTALITEM
NUMBER ITEM UNIT TOTAL
QUANTITY TOTAL TOTAL TOTAL
1 of 2Page 3 of 5A10.Page 303 of 506
51 STORM SEWERS 16", SPECIAL (DIP CL 50)FOOT 93 $ 350.00 32,550.00$ $300.00 $27,900.00 $300.00 $27,900.00 $165.00 $15,345.00 $235.00 $21,855.00
52 STORM SEWERS 12", SPECIAL (DIP CL 50)FOOT 62 $ 160.00 9,920.00$ $280.00 $17,360.00 $220.00 $13,640.00 $220.00 $13,640.00 $180.00 $11,160.00
53 STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 168 $ 140.00 23,520.00$ $240.00 $40,320.00 $215.00 $36,120.00 $165.00 $27,720.00 $160.00 $26,880.00
54 STORM SEWERS 6", SPECIAL (DIP CL 50)FOOT 69 $ 140.00 9,660.00$ $220.00 $15,180.00 $210.00 $14,490.00 $165.00 $11,385.00 $159.00 $10,971.00
55 STORM SEWERS 18", RCP FOOT 17 $ 400.00 6,800.00$ $300.00 $5,100.00 $1,300.00 $22,100.00 $210.00 $3,570.00 $425.00 $7,225.00
56 STORM SEWERS 15", RCP FOOT 16 $ 350.00 5,600.00$ $260.00 $4,160.00 $800.00 $12,800.00 $215.00 $3,440.00 $220.00 $3,520.00
57 STORM SEWERS 12", RCP FOOT 188 $ 250.00 47,000.00$ $220.00 $41,360.00 $180.00 $33,840.00 $180.00 $33,840.00 $100.00 $18,800.00
58 MANHOLES, TYPE A, 4'-DIAMETER EACH 2 $ 3,500.00 7,000.00$ $5,000.00 $10,000.00 $8,500.00 $17,000.00 $3,400.00 $6,800.00 $8,100.00 $16,200.00
59 MANHOLES, TYPE A, 5'-DIAMETER EACH 2 $ 5,000.00 10,000.00$ $7,000.00 $14,000.00 $10,000.00 $20,000.00 $3,500.00 $7,000.00 $9,300.00 $18,600.00
60 INLETS, TYPE A EACH 7 $ 2,750.00 19,250.00$ $4,000.00 $28,000.00 $3,800.00 $26,600.00 $1,700.00 $11,900.00 $2,900.00 $20,300.00
61 CATCH BASIN, TYPE A, 4'-DIAMETER EACH 9 $ 4,750.00 42,750.00$ $7,000.00 $63,000.00 $5,000.00 $45,000.00 $4,300.00 $38,700.00 $3,900.00 $35,100.00
62 REMOVING CATCH BASINS EACH 8 $ 500.00 4,000.00$ $600.00 $4,800.00 $300.00 $2,400.00 $250.00 $2,000.00 $385.00 $3,080.00
63 REMOVING VALVE BOXES EACH 7 $ 300.00 2,100.00$ $600.00 $4,200.00 $150.00 $1,050.00 $100.00 $700.00 $225.00 $1,575.00
64 FILLING VALVE VAULTS EACH 1 $ 600.00 600.00$ $900.00 $900.00 $500.00 $500.00 $250.00 $250.00 $600.00 $600.00
65 REMOVING VALVE VAULTS EACH 7 $ 500.00 3,500.00$ $900.00 $6,300.00 $400.00 $2,800.00 $250.00 $1,750.00 $875.00 $6,125.00
66 ADJUSTING SANITARY SERVICE EACH 26 $ 500.00 13,000.00$ $200.00 $5,200.00 $2,500.00 $65,000.00 $1,950.00 $50,700.00 $4,100.00 $106,600.00
67 CONCRETE CURB, TYPE B FOOT 22 $ 23.00 506.00$ $50.00 $1,100.00 $40.00 $880.00 $35.00 $770.00 $57.00 $1,254.00
68 COMB. CONC. CURB & GUTTER TYPE B-6.12 MODIFIED FOOT 613 $ 25.00 15,325.00$ $50.00 $30,650.00 $32.00 $19,616.00 $35.00 $21,455.00 $51.00 $31,263.00
69 REGULATED SUBSTANCES PRE-CONSTRUCTION PLAN LSUM 1 $ 1,750.00 1,750.00$ $3,000.00 $3,000.00 $500.00 $500.00 $7,500.00 $7,500.00 $3,500.00 $3,500.00
70 REGULATED SUBSTANCES MONITORING CAL DA 11 $ 750.00 8,250.00$ $1,000.00 $11,000.00 $450.00 $4,950.00 $800.00 $8,800.00 $1,100.00 $12,100.00
71 NON-SPECIAL WASTE DISPOSAL CU YD 642 $ 105.00 67,410.00$ $47.00 $30,174.00 $35.00 $22,470.00 $52.00 $33,384.00 $68.00 $43,656.00
72 REGULATED SUBSTANCES FINAL CONSTRUCTION REPORT LSUM 1 $ 4,500.00 4,500.00$ $1,000.00 $1,000.00 $500.00 $500.00 $7,500.00 $7,500.00 $3,500.00 $3,500.00
73 MOBILIZATION LSUM 1 $ 100,000.00 100,000.00$ $200,000.00 $200,000.00 $120,000.00 $120,000.00 $75,000.00 $75,000.00 $278,500.00 $278,500.00
74 TRAFFIC CONTROL AND PROTECTION LSUM 1 $ 100,000.00 100,000.00$ $350,000.00 $350,000.00 $100,000.00 $100,000.00 $20,000.00 $20,000.00 $20,000.00 $20,000.00
75 CONSTRUCTION LAYOUT LSUM 1 $50,000.00 50,000.00$ $30,000.00 $30,000.00 $25,000.00 $25,000.00 $18,000.00 $18,000.00 $15,000.00 $15,000.00
76 STREET SWEEPING EACH 15 $ 500.00 7,500.00$ $600.00 $9,000.00 $200.00 $3,000.00 $500.00 $7,500.00 $600.00 $9,000.00
77 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 3328 $ 3.00 9,984.00$ $6.00 $19,968.00 $4.50 $14,976.00 $5.00 $16,640.00 $4.00 $13,312.00
78 CHANGEABLE MESSAGE SIGN CAL MO 9 $ 1,000.00 9,000.00$ $1,500.00 $13,500.00 $250.00 $2,250.00 $900.00 $8,100.00 $850.00 $7,650.00
79 BUSINESS DISTRICT SIGNS (ALLOWANCE) UNIT 5000 $1.00 5,000.00$ $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00 $1.00 $5,000.00
80 THERMOPLASTIC PAVEMENT MARKING LINE - 24"FOOT 56 $ 10.00 560.00$ $25.00 $1,400.00 $10.00 $560.00 $9.00 $504.00 $12.00 $672.00
81 THERMOPLASTIC PAVEMENT MARKING LINE - 12"FOOT 49 $ 8.00 392.00$ $15.00 $735.00 $7.00 $343.00 $6.00 $294.00 $6.00 $294.00
82 THERMOPLASTIC PAVEMENT MARKING LINE - 6"FOOT 428 $ 8.00 3,424.00$ $6.00 $2,568.00 $4.00 $1,712.00 $4.00 $1,712.00 $3.75 $1,605.00
83 THERMOPLASTIC PAVEMENT MARKING LINE - 4"FOOT 972 $ 5.00 4,860.00$ $3.00 $2,916.00 $2.50 $2,430.00 $3.00 $2,916.00 $2.00 $1,944.00
$1,741,587.10 $2,678,543.77 $2,104,662.39 $1,575,844.00 $2,250,012.39
$2,678,543.77 $2,104,662.39 $1,589,744.00 $2,250,012.39TOTAL PROJECT BID AS READ
AS CORRECTED
2 of 2Page 4 of 5A10.Page 304 of 506
Main Street Water Main Improvements Project, Bid 21-14, M/W/EBE Memo 05.24.2021
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Main Street Water Main Improvements Project, Bid 21-14
Date: May 24, 2021
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Main Street Water Main Improvements
Project, Bid 21-14, Pan-Oceanic Engineering Co, Inc., total base bid is
$1,589,744.00 and they are found to be in compliance with the City’s goal. They will
receive credit for 65.81% M/W/EBE participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Pan-Oceanic Engineering Co.
6436 W. Higgins Ave.
Chicago, IL 60656
Water and
Sewer
Construction
$1,046,140.00 65.81% X
Total M/W/EBE $1,046,140.00 65.81%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5
A10.Page 305 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Resolution 57-R-21, Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County
Date: May 24, 2021
Recommended Action:
Staff recommends City Council adoption of Resolution 57-R-21, Appointing a Director and
Alternate Director to the Solid Waste Agency of Northern Cook County.
Council Action:
For Action
Summary:
The Solid Waste Agency of Northern Cook County (SWANCC) has provided solid waste
management services, programs and resource materials to its 23 member comm unities since
1988. SWANCC’s focus is to reduce the volume and toxicity of solid waste through responsible
waste reduction solutions, and they include collections for special materials.
SWANCC is governed by a Board of Directors comprised of one director elected by each
member municipality. Each municipality also elects one or more alternate directors; however,
each municipality may only cast one vote when appropriate at Board meetings, regardless of
whether both the director and any alternates are presen t.
The Board of Directors establishes general policies of the Agency, makes all appropriations,
approves contracts for solid waste disposal and all Project Use Agreements, adopts resolutions
providing for the issuance of bonds or notes by the Agency, ado pts by-laws, rules and
regulations and exercises these powers and duties as outlined in the Agency By -Laws or the
Agency Agreement.
Legislative History:
Resolution 38-R-17 was adopted by the City Council on January 8, 2018, appointing then
Mayor Hagerty as the Director and then City Manager Wally Bobkiewicz as the Alternate
Director to the SWANCC Board of Directors
A11.Page 306 of 506
Attachments:
Resolution 57-R-21
Page 2 of 3
A11.Page 307 of 506
5/24/2021
57-R-21
A RESOLUTION
Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County
WHEREAS, the City of Evanston is a member of the Solid Waste Agency of
Northern Cook County (“the Agency”); and
WHEREAS, pursuant to the Agency Agreement that established the
Agency, the City is entitled to appoint one (1) or more Directors to the Board of Directors
of the Agency,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The Evanston City Council hereby appoints Daniel Biss,
Mayor, as its Director on the Board of Directors of the Agency and appoints Erika Storlie,
City Manager, as its Alternate Director, in each case for a term expiring on April 30, 2023,
or until his successor is appointed.
SECTION 2: Resolution 57-R-21 will be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2021
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 3
A11.Page 308 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Jennifer Lin, Human Resources Division Manager
CC: Demitrous Cook, Chief of Police; Luke Stowe, Interim Director of
Administrative Services
Subject: Ordinance 51-O-21, Amending Title 2, Chapter 3 of the City Code to
Reflect Changes in the Public Safety Civil Service Commission Rules
and Regulations
Date: May 24, 2021
Recommended Action:
Staff recommends City Council adoption of Ordinance 51 -O-21 amending Title 2, Chapter 3 of
the City Code to reflect changes in the Public Safety Civil Service Commission Rules and
Regulations, which will allow for a separate lateral police officer hiring process.
Council Action:
For Introduction
Summary:
The Public Safety Civil Service Commission is responsible for approving the hiring of
candidates for entry-level police officers and firefighter/paramedics with the City of Evanston
Police and Fire Departments. The current Rules and Regulations were last amended in 2015
and codified hiring processes to maintain compliance and consistency with state laws
regulating the hiring of these positions.
Police officers and firefighters/paramedics must successfully pass many tests before being
hired, including a written exam, interview, polygraph, psychological evaluation, medical, and
background check. They are placed on an eligibility list and approved for hire by the
Commission. After being hired, police officers must attend and graduate from a police academy
(approximately three months in duration) unless they are already sworn or already working in
other departments (laterals). Newly hired Evanston police officers typically attend the Cook
County Sheriff's Police Academy or the Chicago Metro Police Academy due to their proximity
to Evanston. There are usually four academy classes per year. Due to COVID -19, the
remaining academy classes in 2020 were canceled, and the City was only able to hire five
police officers, two of whom were laterals, in 2020 despite a large number of vacancies. The
A12.Page 309 of 506
academies are now reopened in a smaller restricted capacity, but available spots at the Cook
County Sheriff's Police Academy are being prioritized for Cook County police officers, and there
is a long waiting list for available spots at the Chicago Metro Police Academy. The City
currently has two pending academy spots in Chicago, with additional spots being very
uncertain.
Meanwhile, the Evanston Police Department (EPD) has seen a significantly high number of
retirements and resignations over the last 18 months. Even with eleven police officer positions
eliminated in the 2021 budget, there are currently eight vacancies that cannot be filled because
there are no academies for new hires to attend and no additional laterals on t he eligibility list.
Upcoming promotions will yield up to three additional vacancies, and upcoming planned
retirements will further compound the issue. This is resulting in a significant shortage of staff,
which is impacting manpower, safety, operations, and budget. Prior to the pandemic, EPD was
staffed at 162 sworn police officers and are currently operating with 143 sworn officers. In
addition, to reduce overtime expenses, officers are being pulled from specialty units to fill gaps
in patrol operations. This continued practice will result in delays in investigation and follow-up
on outstanding cases.
As such, EPD is seeking to create a separate lateral hiring process for sworn police officers
who are currently or very recently employed. The lateral hiring process would bypass the need
for the formal hiring process codified in the Rules and Regulations, which takes place every
two years, and allow candidates to skip a written exam and move straight to an interview. The
remainder of the hiring process would remain the same. EPD would only use a lateral hiring
process under extraordinary circumstances, requiring specific approval by the Public Safety
Civil Service Commission. The priority will always be to hire new officers under the traditional
hiring process.
The proposed amendments spell out very exceptional circumstances for a lateral police officer
hiring process. Amending the Rules and Regulations would allow EPD to immediately begin a
new process to identify currently sworn officers to hire and a llow them to start working
immediately. Other proposed amendments are more housekeeping in nature, and the
amendments to the age restrictions are to comply with changes in state law.
The Public Safety Civil Service Commission has reviewed these propose d amendments and
approved them on April 30, 2021. Staff urges City Council to adopt Ordinance 51 -O-21
amending Title 2, Chapter 3 of the City Code to reflect changes in the Public Safety Civil Service
Commission Rules and Regulations.
Attachments:
Ordinance 51-O-21 Amending Rules and Regulations of the Public Safety Civil Service
Commission
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5/24/2021
51-O-21
AN ORDINANCE
Amending Title 2, Chapter 3 of the City Code
to reflect changes in the Public Safety
Civil Service Commission Rules
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: That section 2-3-6 of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
2-3-6: RULES AND REGULATIONS OF THE PUBLIC SAFETY CIVIL SERVICE
COMMISSION
The Evanston Public Safety Civil Service Commission Rules attached to Ordinance
100-O-15 as Exhibit A are hereby redacted in full and replaced by the Public Safety Civil
Service Commission Rules which are attached to Ordinance No. 51-O-21 as Exhibit A
and incorporated herein as if fully restated.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 51-O-21 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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51-O-21
~2~
SECTION 5: This Ordinance 51-O-21 shall be in full force and effect from
and after its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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RULES AND REGULATIONS OF THE
PUBLIC SAFETY CIVIL SERVICE COMMISSION
These Rules and Regulations (“Rules”) of the Public Safety Civil Service Commission,
as amended, replace all prior versions in their entirety, by adoption by the Public Safety Civil
Service Commission and the City Council of the City of Evanston.
I. ADMINISTRATION
A. Purpose: The Public Safety Civil Service Commission (“Commission”) of the City of
Evanston (“City”), Cook County, Illinois makes original appointments (of entry-level police
officers and firefighters) in accordance with the Civil Service Act, 65 ILCS 5/10-1-1 et seq. (the
“Act”). The purpose of the Commission is to promote fair and equal treatment and opportunity
under the law.
B. Effective Date: The Rules, as amended, shall take effect upon the adoption by the City
Council and subsequent approval by the Mayor of Ordinance 62-O-1251-O-21. The final
eligibility lists in place as of the Effective Date of the passage of these Rules (for either the
Police or Fire Department candidates for initial appointment) shall not be impacted by the
revisions to the Rules. After the expiration of the current final eligibility list(s) and the
commencement of a new hiring process, these Rules shall be implemented.
C. Authority: The Commission derives its power and authority from the Act and from Title
2, Chapter 3 “Public Safety Civil Service Commission and Division of Human Resources,” as
amended. The Act and these Rules govern the procedures by which the Commission must
operate and appoint candidates. Adherence to the Act and all other applicable federal, State, and
local regulations are of paramount concern and consideration, including but not limited to rules
and regulations of the U.S. Equal Employment Opportunity Commission.
D. Definitions:
1. The word “Commission” shall mean the Public Safety Civil Service Commission.
2. The word “Officer” shall mean any individual holding a permanent office as a full time
sworn member of the Police Department of the City of Evanston as described under the
provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as
amended. It shall include probationary members, except when otherwise specified.
3. The word “Firefighter” shall mean any firefighter/paramedic holding a permanent office
as a full time sworn member of the Fire Department of the City of Evanston as described under
the provisions of the Code of Ordinances of the City of Evanston, Cook County, Illinois, as
amended. It shall include probationary members, except when otherwise specified.
4. Any time reference is made to the “Police Chief” or “Fire Chief,” the terms shall include
any person duly acting in place of the Police Chief or Fire Chief.
5. The word “City” shall mean the City of Evanston, Cook County, Illinois.
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6. “Corporate Authorities” shall mean the Mayor and City Council of the City of Evanston.
7. “City Code” shall mean the City of Evanston Code.
8. “Commissioner” shall mean a member of the Public Safety Civil Service Commission.
9. “Employee Manual” shall mean and refer to the Employee Manual of the City of
Evanston which sets forth the established procedures to implement and carry out the policies of
the City of Evanston regarding the personnel system as contained in the City Code, Title 2,
Chapter 3, and further contained in the Rules of the Public Safety Civil Service Commission.
10. “Competitive Examination Process” shall mean and refer to the specific preference points
and questions agreed upon by the Commissioners prior to the commencement of the application
process of original appointment for either the Fire Department or Police Department.
E. Commissioners: The Mayor, with the approval of the City Council, shall appoint seven
(7) persons who shall constitute and be known as the Public Safety Civil Service Commission.
The Commission shall annually, on the first meeting of the year, elect a Chairman. Those
holding office at the time of the effective date of this Ordinance shall continue in office until the
expiration of the terms to which they have been appointed. After the expiration of the terms of
the existing Commissioners, the Mayor shall, in like manner, appoint person(s) as the successor
of the respective Commissioner whose term will expire that year to serve as such Commissioner
for three (3) years and until his/her successor is appointed and qualified. At the discretion of the
Mayor, each Commissioner may be reappointed for just one (1) additional term. Human
Resources Division Manager or assigned designee will function as the secretary for the
Commission.
F. Duties of the Commission:
1. The Commission shall review and approve the Competitive Examination Process for
original appointment of police officers and firefighters. All other hiring will be conducted by the
Human Resources Division Manager at the direction of the City Manager or his/her designee and
completed in accordance with the Employee Manual and other rules, regulations and laws. The
Commission’s role during the Competitive Examination Process includes the task of reviewing
and affirming the process contemplated by the Human Resources Division Manager and Fire
Chief or Police Chief for the appointment of the respective vacancy or vacancies prior to
commencement of any acceptance of applications for said vacancy. See Section III for further
detail and guidance.
2. Participation on final Commission interviews: Commissioners will be expected to
participate in final Commission interviews of candidates. The applicants who pass all preceding
examination elements shall be required to undergo a final Commission interview as discussed
below.
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3. The Commission shall be responsible for the certification of persons for initial hire to the
Fire Department and Police Department. The Commission shall certify these candidates of the
Departments in accordance with, and to the extent provided in, these Rules.
4. The Commission is also charged with the recruitment of qualified local candidates for
open vacancies for initial hire to the Police and Fire Departments.
G. Meetings:
1. Meetings may be scheduled at the mutual convenience of the Commission members as
needed. Notice shall be posted and meetings shall be open to the public and conducted in
accordance with the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.
2. Special meetings shall be open. Notice of a special meeting shall be posted forty-eight
(48) hours prior to convening. A meeting may be called by the filing of a notice, in writing, with
the secretary and signed either by the chairperson of the Commission or, in the event of the
absence of the chairperson, a member of the Commission. This notice shall contain a brief
statement of the business to be submitted for the consideration of the Commission at such special
meetings. It shall set forth the time and place of such special meeting. No other business shall
be considered at such special meeting unless a quorum of Commissioners is present.
3. During any regular or special meeting, a closed session may be held upon a proper
motion made by any single member of the Commission for the purpose of discussing personnel.
No closed session meetings shall be held at a special meeting unless the closed session is noted
on the agenda. Closed sessions may be limited to Commission members and such invited persons
as the Commission may deem necessary. The secretary will record the motion to close the
meeting and keep minutes of the closed session. Closed sessions shall be taped, audibly or
visually, with said tapes being maintained consistent with the Open Meetings Actfor a period not
less than 60 days.
H. Quorum: A quorum of the Commission shall be a majority of the Commissioners
appointed and currently serving.
I. Order of Business: The order of business shall be dictated by a packet and agenda
prepared and presented to the Commission in advance and the order of business shall typically be
as follows:
I. Approval of the minutes
II. Communications
III. Chief Forum and updates from the Departments
IV. Old Business
V. New Business
VI. Adjournment
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J. Rules of Procedure: The Commission shall be guided by parliamentary law as
prescribed in Roberts Rules of Order, as amended, unless in conflict with these Rules and
Regulations.
K. Amendments to the Rules: Proposed amendments to these Rules may be made at any
meetings of the Commission and shall be done in consultation with the City Manager and the
Corporation Counsel. The proposed amendments shall be posted on the City of Evanston
website prior to adoption by the Commission no later than 30 days prior to a meeting set to
review any amendments. Any and all amendments adopted by the Commission shall be posted
on the City’s website. The City Council shall be advised by the City Manager of any
amendments approved by the Commission.
L. Employee Manual: In the event of any conflict between the City of Evanston Code
restrictions and regulations and these Rules, the City Code shall prevail. In the event of any
conflict between the restrictions and provisions set forth in the Employee Manual and the Public
Safety Civil Service Commission Rules, the terms and conditions of Public Safety Civil Service
Commission Rules shall supersede, prevail and dictate. Any term or condition within the
Employee Manual not addressed within the Public Safety Civil Service Commission Rules shall
remain in full force and effect. Pursuant to the City Code, the Commission has no authority to
revise or amend the Employee Manual.
II. ORIGINAL APPOINTMENT PROCESS FOR FIRE DEPARTMENT
This section outlines each step in the original appointment hiring process for
firefighter/paramedic applicants.
1. Affirmation of Process:
The Commission reviews the process prior to posting for each vacancy or vacancies.
2. Notice of testing process:
Application, job description, testing processes will be posted at least 30 days prior to the
administration of the written examination. Instructions on how to apply for preference
points will be included in this notice.
3. Minimum requirements:
(a) Proof of passing score on the CPAT and Ladder Climb.
(b) Possession of at least a high school diploma or GED.
(c) Age Limits:
Applicants must be at least 21 years of age at time of hire, but can be 20 years of
age at the time of application and testing.
Applicants must be under the age of 35Cannot be over the age of 34 at time of
application with the following exceptions: (exception: previous full-time
experience as a firefighter/paramedic) 1) any person previously employed as a
firefighter; 2) any person under the age of 40, who turned 35 while serving in
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active or reserve military duty, and honorably discharged, if separated from the
military; or 3) any other exceptions consistent with 65 ILCS 5/10-1-7.1.
(c) Other prerequisites may be recommended by the Fire Chief and approved by the
Commission during the affirmation of the process, see Section III (A).
(d) Disqualifications: an applicant’s criminal record, depending on the nature of the
offense(s), can disqualify a candidate, as more fully described in the Act, as amended.
4. Written Exam:
Scored on a 100 point scale; requires passage of the written exam. The cut-off score for
the written examination will be based on the recommendation of the developer of the
written examination and will be consistent with the minimally qualified performance in
the firefighter position. Applicants who do not receive a minimum passing score on the
written exam will be disqualified and removed from further consideration.
5. Preliminary List:
Names of applicants shall be placed on the Preliminary List in rank order of written exam
score, highest first (and only those scoring at or above the minimum score established by
the Commission prior to the test in consultation with the developer of the exam).
Interviews of the applicants under the Subjective Component are done according to rank
on the preliminary list, starting with the highest scoring applicant.
6. Subjective Component:
Scored on a 100 point scale, based on merit criteria as determined by the Commission
and in consultation with the Fire Chief and Human Resources; the structured interview
will be conducted by an Interview Panel comprised of the Fire Chief or designee and two
additional Fire sworn staff members. The minimum passing score of the Subjective
Component is 70. Candidates who do not receive a passing score on the Subjective
Component will be disqualified and removed from further consideration.
7. Initial Eligibility List:
An applicant’s position on the list is determined by the following examination
components, graded on a 100 point scale, based on the following:
Written exam score weighted 40% and
Subjective Component score weighted 60%.
Initial Eligibility List will be posted within 60 days after Subjective Component is
completed.
8. Preference Points:
The City or its assigned testing agent shall send written notice to qualified applicants on
the Initial Eligibility List of the opportunity to apply for preference points within 10
business days of posting the Initial Eligibility List.
At least 10 points but no more than 30 points may be awarded as follows:
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(a) Residency: applicant resides within the City – 0-5 points
(b) Education – 0-5 points
(c) Paramedic License – 0-5 points
(d) Other – 0-5 (bilingual, cadet program, etc.)
(e) Veteran Status – 5 points (one year active, honorable discharge)
(f) Experience – 0-5 points (cannot be used to move above an applicant on the list with
veteran points)
10. Final Eligibility List:
The list will be certified by the Commission prior to the posting and will be valid for two
years. An applicant’s position on the Final Eligibility List will be based on the applicant’s
total score, with any preference points included.
In the event a Final Eligibility List is exhausted prior to the expiration of the Preliminary
List, the City may return to the Preliminary List and interview additional applicants under
the Subjective Component in accordance with this subsection. Appointments will be
made from the Final Eligibility List according to rank or passed over as described in the
Act, as amended.
11. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5 business days
to accept; applicant is allowed to waive appointment once.
If more than one year has passed since an applicant submitted to the CPAT and Ladder
Climb in Section II.3 above, the applicant must submit to and pass an additional CPAT
and Ladder Climb before additional professional testing will take place. Applicants who
fail the CPAT and Ladder Climb will be disqualified and removed from further
consideration.
12. Additional Professional Testing:
Employment is subject to the following professional examinations (which are not subject
to appeal rights) performed by outside consultants appointed by the Commission in
consultation with Human Resources and the Chief or designee:
(a) Background: Pass/Fail
(b) Polygraph: Pass/Fail
(c) Psychological: Pass/Fail
(d) Medical: Pass/Fail
13. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed of a
majority of appointed Commissioners, Fire Chief or designee, one additional sworn Fire
staff member, and a Human Resources representative. Each panelist must assign a Pass
or Fail for the candidate based on the overall performance during the interview. A
candidate must receive a majority of Pass scores to be considered. A candidate who fails
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the final Commission interview will be disqualified and removed from further
consideration.
III. ORIGINAL APPOINTMENT PROCESS FOR POLICE DEPARTMENT
This section outlines each step in the original appointment hiring process for police officer
applicants.
1. Affirmation of Process:
The Commission reviews the process prior to posting for each vacancy or vacancies.
2. Notice of testing process:
Application, job description, testing processes will be posted at least 30 days prior to the
administration of the written exam. Instructions on how to apply for preference points
will be included in this notice.
3. Minimum requirements:
(a) 60 Credit Hours from an accredited college or university.
(b) Age Limits:
Applicants who are at least 20 years of age and who have successfully completed
60 credit hours of law enforcement studies at an accredited college or university
may be considered for appointment to active duty with the police department;
however, if the candidate is appointed to active duty, he/she shall not have power
of arrest, nor shall the applicant be permitted to carry firearms, until he or she
reaches 21 years of age.
Applicants must be under 35 years of age at time of application with the following
exceptions: (up to 10 years credit for active military service) and must be under
36 years of age at time of appointment (up to 10 years credit for active military
service); 1) any person previously employed as a full-time sworn law enforcement
officer; 2) any veteran who has served as an auxiliary police officer for at least 5
years and is under 40 years of age; or 3) any other exceptions consistent with 65
ILCS 5/10-1-7..
(c) Disqualifications: an applicant’s criminal record, depending on the nature of the
offense(s), can disqualify a candidate, as more fully described in the Act, as amended.
3. Physical Fitness Exam:
Pass/Fail; applicants must pass a physical fitness test administered by the City. This
physical fitness test will be comparable to the Illinois POWER test in physical
requirements. Applicants who do not pass the physical fitness test will be disqualified
and unable to proceed through the process.
4. Written Exam:
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Scored on a 100 point scale; passage of the written exam is a score at or above the score
of 70. Applicants who do not receive a minimum passing score on the written exam will
be disqualified and removed from further consideration.
5. Preference Points:
A maximum of 10 preference points may be awarded as follows:
(a) Veteran Status – 5 points (one year active, honorable discharge)
(b) Residency: applicant resides within the City – 5 points
Preference points cannot be awarded to applicants who do not receive passing scores on
the written exam. Preference points for residency cannot move a candidate above a
veteran on the Initial Eligibility List.
6. Initial Eligibility List:
Names of applicants shall be placed on the Initial Eligibility List in rank order of written
exam score, including preference points. Interviews of the applicants under the
Subjective Component are done according to rank on the Initial Eligibility List.
Candidates currently employed as full-time sworn law enforcement officers by a
municipal or state police department will be moved to the top of the list. Candidates
currently certified by the Illinois Law Enforcement Training and Standards Board or
other reciprocal state training boards as full-time sworn law enforcement officers but not
currently employed as sworn law enforcement officers will also be moved to the top of
the list and placed under candidates who are currently employed as full-time sworn law
enforcement officers.
The Initial Eligibility List will be posted within 60 days of administration of the written
exam.
7. Subjective Component:
Scored on a 100 point scale; examination components will consist of a structured
interview and a written assessment. The structured interview will be conducted by an
Interview Panel comprised of the Chief of Police or designee and two additional sworn
officers. The minimum passing score of the Subjective Component is 70. Candidates
who do not receive a passing score on the Subjective Component will be disqualified and
removed from further consideration.
8. Final Eligibility List:
An applicant will be placed, by ranked score, on the Final Eligibility List as graded on a
100 point scale, determined by the following examination components:
Written Exam score weighted 40% and
Subjective Component score weighted 60%.
In the event a Final Eligibility List is exhausted prior to the expiration of the Initial
Eligibility List, the City may return to the Initial Eligibility List and interview additional
applicants under the Subjective Component in accordance with this subsection.
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The Final Eligibility List will be certified by the Commission and will be posted within
60 days after completion of the Subjective Component and is valid for 2 years from
posting. Appointments will be made from the Final Eligibility List according to rank.
9. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5 business days
to accept; applicant is allowed to waive appointment once.
If more than one year has passed since an applicant submitted to the physical fitness test
in Section III.3 above, the applicant must submit to and pass an additional physical
fitness test before additional professional testing will take place. Applicants who fail the
physical fitness test will be disqualified and removed from further consideration.
10. Additional Professional Testing:
Employment is subject to the following professional examinations (which are not subject
to appeal rights) performed by outside consultants appointed by the Commission in
consultation with Human Resources and the Chief or designee:
(a) Background: Pass/Fail
(b) Polygraph: Pass/Fail
(c) Psychological: Pass/Fail
(d) Medical: Pass/Fail
11. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed of a
majority of appointed Commissioners, Chief of Police or designee, one additional sworn
Police staff member, and a Human Resources representative. Each panelist must assign a
Pass or Fail for the candidate based on the overall performance during the interview. A
candidate must receive a majority of Pass scores to be considered. A candidate who fails
the final Commission interview will be disqualified and removed from further
consideration.
12. Appointment:
Candidates who are certified as full-time sworn law enforcement officers will be
immediately appointed to active duty.
Other candidates will be required to successfully complete a certified basic police recruit
academy, which will require the following:
(a) Illinois POWER Test (if candidates should fail any portion of the POWER test, they
will be given one chance to retake the failed portion(s); if they fail the retake, they
will be disqualified and removed from further consideration);
(b) Firearms qualification;
(c) Graduation from the police academy; and
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(d) Passage of the Illinois Police Officer’s State Certification Exam (if candidates should
fail the State Certification Exam, they will be given two chances to retake it; if they
fail both retakes, they will be disqualified and removed from further consideration).
III.A. ORIGINAL LATERAL APPOINTMENT PROCESS FOR POLICE
DEPARTMENT
This section outlines each step in the original appointment hiring process for lateral police officer
applicants. Lateral police officer applicants are persons who are currently or were recently
employed as full-time law enforcement officers in the State of Illinois and duly certified by the
Illinois Law Enforcement Training and Standards Board.
Under extraordinary circumstances, the Commission can approve a lateral hiring process for
police officers outside of the appointment process laid out above in Section III. Extraordinary
circumstances can include, but are not limited to, a state of emergency, inability to employ
candidates from the eligibility list created from Section III, unavailability of academy access, or
other dire emergency situations. Each hiring process would yield a temporary and limited
eligibility list and be specifically limited to an articulable need based on urgency or emergency
in staffing needs. Hiring under this Section III.A should be the exception, and priority should
always be given to hiring from eligibility lists created from Section III.
1. Notice of process: Application, job description, and testing processes will be posted.
Instructions on how to apply for preference points will be included in this notice.
2. Minimum requirements:
(a) 60 Credit Hours from an accredited college or university.
(b) Current or recent (within last 6 months) employment as a full-time sworn law
enforcement officer in the State of Illinois and duly certified by the Illinois Law
Enforcement Training and Standards Board and two (2) or more years of previous
experience as a full-time sworn law enforcement officer. Applicant must have
successfully completed probation with current or most recent employer and must be
or must have been in good standing with current or most recent employer.
(c) Disqualifications: an applicant’s criminal record, depending on the nature of the
offense(s), can disqualify a candidate, as more fully described in the Act, as amended.
3. Subjective Component:
Scored on a 100 point scale; examination components will consist of a structured
interview and a written assessment. The structured interview will be conducted by an
Interview Panel comprised of the Chief of Police or designee and two additional sworn
officers. The minimum passing score of the Subjective Component is 70. Candidates
who do not receive a passing score on the Subjective Component will be disqualified and
removed from further consideration.
4. Preference Points:
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A maximum of 10 preference points may be awarded as follows:
(a) Veteran Status – 5 points (one year active, honorable discharge)
(b) Residency: applicant resides within the City – 5 points
5. Final Eligibility List:
After the application of preference points, applicants will be placed, by ranked score, on
the Final Eligibility List.
The Final Eligibility List will be posted within 60 days after completion of the Subjective
Component and is valid for the period deemed appropriate by the Commission.
Appointments will be made from the Final Eligibility List according to rank.
6. Conditional Offer of Employment:
An applicant who has been made a conditional offer of employment has 5 business days
to accept.
7. Additional Professional Testing:
Employment is subject to the following professional examinations (which are not subject
to appeal rights) performed by outside consultants in consultation with Human Resources
and the Chief or designee:
(a) Background: Pass/Fail
(b) Polygraph: Pass/Fail
(c) Psychological: Pass/Fail
(d) Medical: Pass/Fail
8. Final Commission Interview:
Pass/Fail; the final Commission interview will be conducted by a Panel composed of a
majority of appointed Commissioners, Chief of Police or designee, one additional sworn
Police staff member, and a Human Resources representative. Each panelist must assign a
Pass or Fail for the candidate based on the overall performance during the interview. A
candidate must receive a majority of Pass scores to be considered. A candidate who fails
the final Commission interview will be disqualified and removed from further
consideration.
IV. EXAMINATIONS/OVERVIEW OF PROCESS COMPONENTS FOR ORIGINAL
APPOINTMENT
A. Affirmation of Process: The Commission shall review and affirm the process
contemplated by the Human Resources Division Manager and Fire Chief or Police Chief for the
appointment of the respective vacancy or vacancies prior to commencement of any acceptance of
applications for said vacancy or vacancies. For fire department applicants, the affirmation of
process and emphasis on certain preference points can change based on each testing process.
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B. Notice of Examinations: Examinations shall be held on the dates fixed by the Human
Resources Division and advertised at least thirty days preceding the written examination. Each
notice must include the time, place, scope, merit criteria for subjective components and any
required processing fees. The notice must also be published in a local newspaper or on the
City’s website. Examinations may be postponed but the Human Resources Division must state
the reason for such postponement and shall designate a new date for said examination and notify
applicants of the postponement and new date. In addition, to cover the costs of administering
such examinations and posting eligibility lists, the applicants may be required to pay a
processing fee at the time their application for employment is tendered.
C. Application: The examination for applicants must be public, competitive, and open to all
citizens of the United States Applicants for examination must be citizens of the United States (65
ILCS 5/10-1-7). Applications shall be submitted according to directions provided by the Human
Resources Divisions and applicants must comply with the minimum requirements set forth in the
application in every respect. Every applicant must be of good moral character, of temperate
habits, of sound health and must be physically able to perform the duties of the position applied
for. The burden of establishing these facts rests upon the applicant alone.
D. Type of Examinations: Applicants will be required to participate in a physical aptitude
test, written, oral and other examinations as determined by the Commission and as more
particularly set forth in subparagraph E below. No examination shall contain questions regarding
an applicant’s political or religious opinions or affiliations. The examination and qualifying
standards shall be based on mental aptitude, physical ability, preferences, moral character and
health. The mental aptitude, physical ability and preference components determine the
applicant’s qualification for and placement on the final register of eligibles. Examinations will
include a subjective component based on merit criteria.
E. Physical Examination: The physical ability component requires all candidates to
undergo an exam of their physical ability to perform the essential functions of the job. These
exams are to be open, competitive and based on industry standards to test physical abilities.
1. Fire Department candidates will be required to pass the State of Illinois designed
Candidate Physical Ability Test (“CPAT”) and Ladder Climb test which are minimum
requirements for the application.
2. Police Department candidates will be required to pass a physical exam similar to the
Illinois Peace Officer Wellness Evaluation Report (“POWER”) Test which is a requirement to
enter the police training academies.
F. Written Examinations: All examinations and testing results shall be and remain the
property of the Commission and the City and the grading thereof by the Commission or its
designee shall be final and conclusive and not subject to review by any person, any other board
or tribunal of any kind. Candidates who fail to achieve a passing grade, or passing testing result
in any category, will be notified and eliminated from all further consideration. Scoring of the
written examinations for firefighters will be based on the Act, as amended. Scoring of the
written examination for police officers will be on a 100 point scale.
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G. Initial Eligibility List:
1. The Human Resources Division Manager shall prepare an Initial Eligibility List of the
candidates successfully completing the physical ability test, written test, and the subjective
component. The order of the testing components and the qualifiers needed for the Initial
Eligibility List for either a police officer or a firefighter/paramedic applicant is outlined in
Sections II and III.
2. A dated copy of the Initial Eligibility List shall be posted within sixty (60) days after the
subjective component is completed.
H. Preference Points: Preference points may be added to scores of candidates as follows
and added to scores in accordance with the process outlined in Sections II and III. Preference
points must be claimed in writing or the claim is waived. Directions on how to apply for
preference points will be provided on the notice of testing process. The following are the
categories of possible preference points:
1. Military Service: For either Fire Department or Police Department candidates, any person
who is engaged in the military service of the United States for total period of at least one year
and who was honorably discharged therefrom, or who is now or may hereafter be on inactive or
reserve duty in such military service for at least one year shall upon request, be awarded five (5)
preference points. It shall be the responsibility of the Applicant to provide evidence of
qualifying military service as listed above with the original application for employment in order
to be considered for preference points. Acceptable evidence of qualifying military service shall
be an official Department of Defense document, such as a DD 214 Copy #4, DD 214 Copy #1
and proof of honorable service from the Department of Defense such as a DD 256 A/N/AF or
other official Department of Defense documentation as deemed acceptable by the Human
Resources Division.
2. Residency: Applicants for the Fire Department or Police Department who have resided in
the City of Evanston for a continuous twelve-month period prior to testing shall be granted
preference in accordance with the process outlined in Sections II and III.
3. Education: An applicant for a firefighter/paramedic position who has successfully
obtained an associate’s degree in the field of fire service or emergency medical services, or a
bachelor’s degree from an accredited college or university may be preferred for appointment to
and employment with the fire department. No person who does not possess at least a high
school diploma or an equivalent high school education shall be placed on an eligibility list.
4. Paramedic Certificate: Firefighter/paramedic applicants who have an Illinois paramedic
certificate shall be granted 0-5 preference points.
5. Past Experience: Firefighter/paramedic applicants with experience as a full-time or part-
time firefighter/paramedic with another municipality or fire protection district may be given 0-5
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preference points. No application of experience preference points may allow a non-veteran
candidate to pass a veteran on the Final Eligibility List.
6. Other: Firefighter/paramedic applicants may be given 0-5 preference points for other job
related categories, such as bilingual status or past cadet program participation at the discretion of
the Fire Chief in consultation with the Commission.
I. Additional Professional Testing: The order with which additional professional testing
occurs varies depending on the department to which the applicant is applying; see Sections II and
III.
J. Structured Interview: In conducting the structured interview for the Subjective
Component, the Interview Panel shall conduct structured interviews with candidates passing the
written examination. Pre-determined questions will be asked of each candidate that will enable
the Interview Panel to properly evaluate the candidate on merit criteria and grade the candidate
on speech, alertness, ability to communicate, judgment, emotional stability, self-confidence,
social skills and general fitness for the position. The questions will be delegated among the
persons on the Interview Panel for the structured interview. On completion of each structured
interview, the Interview Panel will discuss the candidates’ abilities and each panelist will then
evaluate the candidate. Candidates who fail the structured interview will be notified and
eliminated from all further consideration.
Each member of the Interview Panel must assign a score for the candidate based on their overall
performance in the interview. The interviews will be scored on a 100 point scale, and a
candidate must receive a passing score, as described in Sections II and III, in order to move
forward in the process.
There are no appeal rights for an applicant to any examination conducted during the course of the
application process.
K. Final Eligibility List and Probationary Appointment
1. The Final Eligibility List shall include candidates listed in ranked order based on their
final weighted score.
2. Firefighter/Paramedic appointment: Upon the request of the Fire Chief to fill an
authorized vacancy, the City Manager, at the recommendation of the Fire Chief, shall issue a
conditional offer of probationary employment to the candidate with the highest total score on the
Final Eligibility List, unless the highest ranking candidate fails to meet the minimum standards
for the position or an alternate candidate would better serve the needs of the department. If this
exception applies, the City Manager may pass over the highest ranking candidate and appoint
either: (1) any candidate with a ranking in the top 5% of the register of eligibles, or (2) any
candidate among the top 5 highest-ranked candidates if the number in the top 5% is less than 5
people. Any person whose name appears on the Final Eligibility List may decline appointment
one (1) time without being stricken from the Final Eligibility list.
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The offer of probationary employment shall be conditioned on the satisfactory passing of
a psychological examination, a polygraph examination, a background investigation, and a
medical examination which shall include, but not be limited to, a drug test and medical exam.
For firefighters on the final eligibility list who have not been appointed within one year
of their physical ability examination, the City Manager may require the firefighter to submit to a
second physical ability examination prior to appointment.
3. Police Officer appointment: Upon the request of the Police Chief to fill an authorized
vacancy, the City Manager shall issue a conditional offer of probationary employment to the
candidate with the highest total score on the Final Eligibility List. The offer of probationary
employment shall be conditioned on the satisfactory passing of a retake of the physical fitness
test (if over one year), psychological examination, a polygraph examination, a background
investigation, and a medical examination which shall include, but not be limited to, a drug test
and medical exam. Any person whose name appears on the Final Eligibility List may decline
appointment one (1) time without being stricken from the Final Eligibility List.
Page 19 of 19
A12.Page 327 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Ordinance 21-O-21, Modifying the City of Evanston Grid System By
Renaming A Portion of West Railroad Avenue as Norwood Court
Date: May 24, 2021
Recommended Action:
Staff recommends City Council adopt Ordinance 21-O-21, Modifying the City of Evanston Grid
System By Renaming A Portion of West Railroad Avenue as Norwood Court.
Council Action:
For Introduction
Summary:
The developer of the 1815 Ridge Avenue project has requested that the diagonal street north
of the intersection of Clark Street and Oak Avenue be renamed Norwood Court. The diagonal
street is officially named West Railroad Avenue, but is misrepresented on different maps and
map applications most frequently as Oak Avenue, but occasionally as Green Bay Road.
There is an existing Oak Avenue between Emerson Street and University Place, on the west
side of the E2 Apartments, that prohibits renaming this portion of street Oak Avenue, as both
locations would have addresses in the 1800 block of Oak Avenue.
Renaming the street to Norwood Court, in honor of Rev. John F. Norwood, has been approved
by Mt. Zion Baptist Church. Having a distinct name for the street will enhance the easy and
rapid location of the property for the delivery of public safety and emergency services, postal
delivery and business delivery, and to provide for the posting of residential addresses in the
City.
Attachments:
Ordinance 21-O-21
A13.Page 328 of 506
3/1/2021
21-O-21
AN ORDINANCE
Modifying the City of Evanston Grid System By Renaming A Portion of
West Railroad Avenue as Norwood Court
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The Illinois Municipal Code, 65 ILCS 5/11-80-19, permits the
legislative authority of a municipal corporation to originally name and then may change
the name of any street, avenue, alley or other public place.
SECTION 2: Section 7-2-3 of the Evanston City Code of 2012 allows for
the naming of City of Evanston (“City”) streets which shall be known and designated by
the names applied thereto respectively on the maps and records of the City and as
designated by the ordinances of the City, then in force, fixing the names of such streets
and avenues.
SECTION 3: Currently, within the City of Evanston, a portion of West
Railroad Avenue runs north-south, immediately north of Clark Street. See map attached
as Exhibit A.
SECTION 4: A development is currently being constructed along this
portion of West Railroad Avenue in the City of Evanston.
SECTION 5: The proposed street name change is to Norwood Court.
Rev. John F. Norwood Place is an honorary name of the block near the portion of West
Railroad Avenue being renamed to Norwood Court.
1
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21-O-21
SECTION 6: Section 7-2-3 (B) of the Evanston City Code allows that short
streets running north and south may be designated as “courts.” The proposed Norwood
Court is considered a short street that runs north and south.
SECTION 7: The purpose of naming and recognizing the proposed
Norwood Court as part of the City Grid System is to enhance the easy and rapid
location of the property for the delivery of public safety and emergency services, postal
delivery and business delivery, and to provide for the posting of residential addresses in
the City, as the new development will have a “Norwood Court” address.
SECTION 8: The City Council of the City of Evanston hereby names the
short street portion of West Railroad Avenue running north and south immediately north
of Clark as Norwood Court, which is in accordance with the aforesaid property legally
described in Exhibit B, attached hereto and incorporated herein by reference.
SECTION 9: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 10: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 11: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 12: This ordinance shall be in full force and effect from and
2
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A13.Page 330 of 506
21-O-21
after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2021
Adopted:___________________, 2021
Approved:
_________________________, 2021
______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
3
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A13.Page 331 of 506
21-O-21
EXHIBIT A
4
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A13.Page 332 of 506
Exhibi t A - Ordinance 21-O-21
Ta x Parcels
March 5 , 2 0 21 0 0.0 15 0.0 30.0 075 mi
0 0.0 25 0.0 50.0 125 km
1:1,0 0 0
This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans ton5 Page 6 of 8A13.Page 333 of 506
21-O-21
EXHIBIT B
6
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A13.Page 334 of 506
CLARK STREETW.
RA
ILROAD
AVENUELEGAL DESCRIPTION:
450 SKOKIE BLVD. SUITE 105, NORTHBROOK, ILLINOIS, 60062TEL. (847) 864-6315 / FAX (847) 864-9341E-MAIL: SURVEYOR@BHSUHR.COM
R. R. HANSEN
EXHIBIT
7
Page 8 of 8
A13.Page 335 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
From: Melissa Klotz, Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 35-O-21 granting a Special Use for an Office Use, Richard
Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St.
in the R5 General Residential District.
Date: May 24, 2021
Recommended Action:
The Zoning Board of Appeals recommends City Council adoption of Ordinance 35 -O-21,
granting a Special Use for an Office Use, Richard Shapiro Attorney at Law, at 1327 Chicago
Ave. and 528 Greenwood St. in the R5 General Residential District. Planning & Zoning staff
recommends denial of Ordinance 35-O-21 due to the residential nature of the properties.
Specifically, staff feels that up to 15 employees each at 1327 Chicago Ave. and 528 Greenwood
St., in a residential zoning district surrounded on three sides by residential zoning and uses, is
not keeping with the purposes and policies of the adopted Comprehensive Genera l Plan,
causes a negative cumulative effect, potentially creates a precedent for commercial uses in
residential neighborhoods, and diminishes the value of property in the residential
neighborhood.
Staff appreciates the modifications to the proposal the a pplicant has made throughout the
ongoing special use process that reduces the requested occupancy, and therefore impact, at
each structure from 22 employees to 15, and adds an off-site ADA-compliant office location for
additional staff at 990 Grove St. in lieu of on-site ADA alterations. However, the request not to
alter either structure at 1327 Chicago Ave. or 528 Greenwood St. for ADA improvements further
exemplifies the inappropriateness of the special use request for a commercial use in residential
structures in a residential neighborhood. Planning & Zoning staff reaffirms a recommendation
for denial.
Council Action:
For Introduction
Summary:
The applicant proposes to continue operations of attorney offices with a reduced capacity of
15 employees each at 1327 Chicago Ave. and 528 Greenwood St. The properties feature large
single-family residences that are located in the R5 General Residential District and are within
P1.Page 336 of 506
the Lakeshore Historic District. Because the properties are adjacent to the B2 Business District
that is on the west side of Chicago Ave., the properties are eligible for special uses for Office
use.
The applicant initially purchased 1327 Chicago Ave. as his personal residence in 1985. In 1991,
he began a tax appeal practice at the property. Over time, the business grew and incorporated
additional employees. In 2013, the applicant purchased the adjacen t single-family residence at
528 Greenwood St. and expanded the tax appeal practice onto that property. The applicant
now lives at a nearby condominium building. City staff became aware of the situation in the fall
of 2018 and has been working with the app licant to address building code, accessibility code,
and zoning code issues.
The tax appeal practice currently has 48 employees. Not all employees work on -site every day,
so there is an average of 22 employees in each single -family residence. Many employees
commute by train, there are 3 parking spaces on-site at 1327 Chicago Ave., and the applicant
rents 11 spaces from adjacent neighbors and 12 spaces from surrounding City garages/surface
lots. As amended, the applicant proposes up to 15 employees on -site at each property.
The applicant agrees to sprinkler the buildings to meet fire code requirements, which includes
new upgraded water service. The water service/sprinkler work is estimated at $220,000. The
applicant also agrees to install handrails on interior stairs (estimated at $3,000 or less) and
upgrade electric, plumbing, and mechanical equipment where necessary. No other interior or
exterior changes to the buildings are proposed. The applicant has provided photographs of
each building’s interior and exterior that are within the ZBA Packet links. All parties agree that
the third floor of 528 Greenwood St. will not be used by employees. The applicant believes it is
appropriate to maintain the residential character of each building.
The City’s Building Official requested a change of occupancy evaluation for both residences,
including a structural assessment, fire and life safety evaluation, and accessibility evaluation.
Following multiple discussions with the applicant and the International Code Council (ICC) for
building code interpretations, all parties determined that fire and life safety codes will be met if
the buildings are sprinklered. The Building Official’s request originally included accessible route
requirements including handrails, an accessible entrance, parking and an accessible path to
one office and one meeting room. Following interpretation by the ICC, the City’s Building Official
reduced the request but asked that the applicant consider reasonable ADA upgrades and
demonstrate program access/barrier removal as feasible, which included an outdoor lift,
handrails, door levers, one ADA restroom, and one ADA conference room. In lieu of ADA
improvements, the applicant proposes leasing an ADA -compliant office with ADA parking at
990 Grove St. for the duration of the business.
City staff is aware that the proposed office use has existed for nearly 20 years in violation of
the Zoning Ordinance, and that the office use has operated at a capacity of 22 employees at
each property for nearly 10 years. Although some nearby property owners were unaware of
the business, the additional vehicles and employees have a noticeable impact on the
surrounding residential area. For instance, since the applicant rents 11 parking spaces from
adjacent property owners as well as 12 parking spaces from nearby City garages/surface lots,
those 23 parking spaces are not available for residents of the area, some of whom have been
on parking wait-lists for many months. The impact of an office use of this size would be
appropriate one block to the south, perhaps on a second floor of a commercial building, within
Page 2 of 31
P1.Page 337 of 506
the Main-Dempster Mile. However, as proposed, 1327 Chicago Ave. and 528 Greenwood St.
are surrounded on three sides by residential uses including single-family residences. Although
there is a financial institution (Bank of America) directly west across Chicago Ave, the majority
of surrounding properties and uses would be negatively impacted by the cumulative effect of
44 employees and their vehicles. Use of the properties and structures for larger-scale office
use is not the intent of the Comprehensive General Plan or the Zoning Ordinance. The special
use regulation is intended for small-scale office uses that can blend well with the residential
character of a neighborhood without causing any nuisance issues or negative effects. It is bad
land use policy and a slippery precedent to allow a business of this size and operation to
function in a residentially zoned and occupied neighborhood and with minimal to no ADA
accessibility for employees or clients.
ZBA Packet - February 18, 2020
ZBA Packet - March 16, 2021
Legislative History:
2018 – City staff was made aware of a substantial office use in a residential
district at 1327 Chicago Ave. and 528 Greenwood St. via an anonymous
complaint. City staff spent the following months inspecting the properties and working
with the applicant to establish a plan for fire and life safety improvements.
January 21, 2020 – Special use for an office use noticed for ZBA and then continued
without discussion to the following meeting at the applicant’s req uest.
February 18, 2020 – Special use for an office use heard at ZBA. Proposal included an
ADA accessibility plan submitted February 11, 2020, that showed how the 1327 Chicago
Ave. structure could achieve moderate accessibility. The ADA improvements are not
required by code, but are strongly encouraged by the Building Official and City staff if
the special use is approved. Case heard with discussion and then continued with
testimony open to the March 17, 2020 ZBA hearing.
March 17, 2020 – ZBA hearing canceled due to Covid-19 Pandemic. Given the State of
Emergency and lack of legal input at the State level on in-process public hearings, staff
and the applicant agreed to resume the special use request at a later date to be
determined. The State later provided guidance on virtual public hearings.
March 16, 2021 – Special use request was re-noticed. All previous documents, as well as
meeting minutes from the February 18, 2020, ZBA hearing (the only public hearing
where the case was previously discussed) were provided to the ZBA. The applicant
provided an updated proposal that reduced the occupancy at each property to 15
employees, and committed to leasing an off-site ADA-compliant office with on-site
ADA parking in lieu of on-site ADA improvements. The ZBA recommended approval
with the following conditions:
1. The applicant shall provide proof that he has contacted the assessor’s office and they
have applied with an acknowledgment that 1327 Chicago Ave. has been an office since
1998 and 528 Greenwood has been operating as an office since 2013 (completed -
documentation attached).
Page 3 of 31
P1.Page 338 of 506
2. The applicant shall show proof that he has a lease at 1990 Grove an d that the building
is fully ADA compliant and the lease will be verified on a yearly basis (completed -
documentation attached).
3. The hours of operation run from 7am-6pm and occupancy of the structures be 15
employees per building.
4. Deliveries may take place from 7am-6pm.
5. The special use be confined and recorded on the deed for both properties to the owner
of the property, Richard Shapiro, so that the special use expires when the business
ownership or operations change.
Attachments:
35-O-21 Special Use for Office at 1327 Chicago Avenue 528 Greenwood Street
990 Grove lease
Certified Mail Receipt to Cook County Assessor
Cook County Assessor - 528 Greenwood Ave.
Cook County Assessor - 1327 Chicago Ave.
ZBA Meeting Minutes Excerpt - February 16, 2020
ZBA Meeting Minutes Excerpt - March 16, 2021
Page 4 of 31
P1.Page 339 of 506
3/29/2021
35-O-21
AN ORDINANCE
Granting a Special Use Permit for a n Office Located at 1327 Chicago
Avenue and 528 Greenwood Street in the R5 Residential District
(“Richard Shapiro Attorney at Law”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 16, 2021,
pursuant to proper notice, to consider case no. 19ZMJV-0074, an application filed by
Richard A. Shapiro (the “Applicant”), for the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 1327
Chicago Avenue and 528 Greenwood Street (the “Subject Property”) and located in the
R5 Residential District, for a Special Use Permit to establish, pursuant to Subsection 6-8-
7-3 of the Evanston City Code, 2012, as amended (“the Zoni ng Ordinance”), an Office
on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
an Office met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and
recommended City Council approval thereof; and
WHEREAS, at its meeting of May 24, 2021, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approved the application in case no. 19ZMJV-0074; and
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35-O-21
~2~
WHEREAS, at its meetings of May 24, 2021 and June 14, 2021, the City
Council considered and adopted the respective records, findings, and recommendations
of the ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for an Office on the Subject Property as applied for in case no. 19ZMJV-0074.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. The Applicant shall develop and use the Subject Property in substantial
compliance with: all applicable legislation; the Applicant’s testimony and
representations to the ZBA, the P&D Committee, and the City Council; and the
approved plans and documents on file in this case, specifically including the
agreed-upon life-safety improvements.
B. Hours of operation shall not exceed 7 a.m. to 6 p.m.
C. Deliveries shall not occur outside of 7 a.m. to 6 p.m.
D. A maximum of fifteen (15) employees are allowed at each structure at one time.
E. The special use shall cease when ownership of the property changes
F. A lease with an off-site ADA compliant building with ADA parking is required and
shall be verified annually to the Planning and Zoning Division.
G. The Applicant shall provide proof of contact with the Cook County Assessor’s
Office as well as a response from the Cook County Assessor that acknowledges
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35-O-21
~3~
use of the structures for non-residential purposes since 1998 (1327 Chicago
Avenue) and 2013 (528 Greenwood Street).
H. Before it may operate the Special Use authorized by the terms of this ordinance,
the Applicant shall record, at its cost, a certified copy of this ordinance with the
Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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35-O-21
~4~
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 8 of 31
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35-O-21
~5~
EXHIBIT A
LEGAL DESCRIPTION
Subdivision Lot 5 in J.E. Miller’s Subdivision of Lots 16, 17, and 18 in Block 38 in the
Village of Evanston in Section 18, Township 41 North, Range 14, East of the Third
Principal Meridian, in Cook County, Illinois.
AND
Lot 4 in J.E. Miller’s Subdivision of Lots 16, 17, and 18 in Block 38 in the Village of
Evanston in Section 18, Township 41 North, Range 14, East of the Third Principal
Meridian, in Cook County, Illinois.
COMMONLY KNOWN AS 1327 CHICAGO AVENUE & 528 GREENWOOD STREET
PIN #’s 11-18-418-005-0000 and 11-18-418-001-0000
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P1.Page 344 of 506
ATER,GAS AND
ELECTRIC
CHARGES
RENT,LATE
CHARGE
l.Lessee shall pay Lessor or Lessor's agent as rent for the Premises without deduction,
demand or offset,the sum statedabove,monthly in advance,untilterminationof this lease,at
Lessors address stated above or such other addressas Lessor may designate in writing.
“Annual COLA”shall mean either l.2%or the percentage increase for the twelve-month
period of such previous calendar year of the Consumer Price Index for Urban Wage Eamers
and Clerical Workers,whichever is less.On June 30,2022,Lessor shall advise Lessee of the
COLA and any effect it has on the amount of Monthly Rent.
2.Water,gas,scavenger,basic janitorial services,and electric charges are included in the
Monthly Base Rent.Lessee shall pay any telephone bills for the Premises.
3.Rent and other charges required to be paid under the Lease,no matter how described,
shall be paid by Lessee to Lessor at the address stated above or as Lessor may designate in
writing,without any prior notice or demand therefore and without deduction or setoff or
counterclaimand without relief from any valuation or appraisement laws,except as
speci?cally set forth in this Lease.In the event Lesseefails to pay Rent due underthe Lease
within ten (l0)days of due date of said Rent,Lessee shall pay to Lessor a late charge of
$50.00 per day for each day after the first of the month until paid.
OFFICE LEASE
(The "Lcase")
DATEOF LEASE TERM OF LEASE MONTHLYRENT
JE ENDWG
7/1/2021 ,A I OLA3/25/2021 ("Commencement Date”)6/30/2023 $1 040 +nnua C
Location of Premises:
990 Grove Ave,Unit 504,Evanston,IL
Attorney Office
LESSEE
Richard Shapiro
1327 Chicago Ave.
Evanston,IL 6020]
In consideration of the mutual covenants and agreements h
hereby leases from Lessor solely for the above purpose the
the appurtenances thereto,for the above Term.
LESSOR
BCH960,LLC
107 Green Bay Road
Wilmette,IL 6009l
erein stated,Lessor hereby,leases to Lessee and Lesse
eremisesdesignatedabove(the "Premises"),together wit
Page 10 of 31
P1.Page 345 of 506
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SUBLETTING;
ASSIGNMENT
LEESEENOT TO
MISUSE
CONDITIONON
POSSESSION
REPAIRSAND
MAINTENANCE
ACCESS TO
PREMISES
4.The Premisesshall not be sublet in whole or in part to any person other than Lessee,and
Lesseeshall not assign this lease without?rst obtaining,in each case,the consent in writing of
Lessor,which consent shall not be unreasonably withheld;nor pemtit to take place by any act
or default of himself or any person within his control any transfer by operation of law of
Lessee's interestcreated hereby;nor offer for lease or sublease the Premises,nor any portion
thereof,by placingnotices or signs of "To Let,"or any other similar sign or notice in any
place,nor by advertising the same in any newspaper or place or manner whatsoever without
first obtaining,in each case,the consent in writing of Lessor..If Lessee,or any one or more of
the Lessees,if there be more than one,shall make an assignment for the bene?tof creditors,or
shall be adjudged bankrupt,Lessor may terminatethis lease,and in such event Lessee shall at
once pay Lessora sum of money equal to the entire amount of Rent reserved by this lease for
the then unexpired portion of the hereby created,as liquidated damages.Lessee shall furnish
Lessor with a fully executed counterpart of any such assignment or sublease at the time such
instrumentis executed.If Lessee requests Lessor to consent to a proposed assignment or
sublease,Lessee shall pay to Lessor,whether or not such consent shall be ultimately granted,
Lessors reasonableattomeys'fees incurred in connectionwith such request,not to exceed One
Thousand Dollars ($1,000).
5.Lessee will not permit any unlawful or immoral practice,with or without his knowledge
or consent,to be committedor carried on in the Premisesby himself or by any other person.
Lessee will not allow the Premisesto be used for any purpose that will increasethe rate of
insurancethereon,nor for any purpose other than that hereinbefore speci?ed.Lessee will not
keep or use or permit to be kept or used in or on the Premises or any place contiguous thereto
any ?ammable ?uids or explosives,without the written permission of Lessor first had and
obtained.Lessee will not load ?oors beyond the ?oor load rating pre scribed by applicable
municipal ordinances.Lessee will not use or allow the use of the Premises for any purpose
whatsoever that will injure the reputation of the Premisesor of the building of which they are
a part.
6.Lessee has examined and knows the condition of the Premisesand has received the same
in good order and repair,and acknowledges that except as expressly set forth in this Lease,no
representations as to the condition and repair thereof,and no agreements or promises to
decorate,alter,repair or improve the Premises,have been made by Lessor or his agent prior to
or at the execution of this lease that are not herein expressed.Lessor represents that to the best
of its knowledge,the Premisesand the building in which the Premisesare located are
handicappedaccessibleand comply with all laws concerningsuch accessibility.Lessor shall
be responsible for any repairs or modificationsto the Premisesand building in which the
Premisesare located to bring such spaces into compliance with applicable law.
7.Lessee must keep the Premisesand appurtenances thereto in a clean,sightly and healthy
condition,and in good repair,all according to the statutes and ordinances in such cases made
and provided,and the directions of public officers thereunto duly authorized,all at Lessee's
own expense,and shall yield the same back to Lessor upon the terminationof this lease,
whether such temiination shall occur by expiration of the Term,or in any other manner
whatsoever,in the same conditionof cleanliness,repair and sightlinessas at the date the
Lessee opens the Premises to the general public for business,loss by fire and reasonablewear
and tear excepted.Lessor represents that as of the date of this Lease,the Premises and
appurtenances thereof are in good repair and comply with all statutes and ordinances.Lessee
must make all necessary repairs (except for capital repairs or replacements)upon the Premises
and replace brokenglobes,glass and ?xtures with material of the same size and quality as had
existed at the date of execution of this Lease at Lessee's own expense.If,however,the
Premises shall not thus be kept in good repair and in a clean,sightly and healthy conditionby
Lessee,as aforesaid,Lessor may enter the same,himself or by his agents,servants or
employees,without such entering causing or constituting a tennination of this lease or an
interference with the possessionof the Premises by Lessee,and Lessor may replace the same
in the same condition of repair,sightliness,healthinessand cleanlinessas existed at the date of
execution hereof,and Lessee agrees to pay Lessor,in additionto the Rent hereby reserved,the
reasonable expenses of Lessor in thus replacing the Premises in that condition.Lessee shall
not cause or permit any waste,misuse or neglect of the water,,gas or electric ?xtures.Lessor
shall(a)shovel snow and remove ice when necessary in order to provide unimpededaccess to
the building where the Premisesare locatedand the parking space and (b)maintain the
elevator in the building.
8.Upon prior notice to Lessee and at times which are the least disruptive to Lessee,except
in the case of an emergency,Lessee will allow Lessor or any person authorized by Lessor free
access to the Premises for the purpose of examining or exhibiting the same,or to make any
repairs or alterationsthereof which Lessor may see ?t to make,and Lessee will allow Lessor
to have placed upon the Premises at all times notices of "For Sale"and in the last six (6)
monthsof the Lease,"For Rent",and Lessee will not interfere with the same.
Page 11 of 31
P1.Page 346 of 506
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NON-LIABILITYOF
LESSOR
HEAT
TRASHREMOVAL
FIREAND
CASUALTY
POSSESSION IF
TERMINATION;
HOLDINGOVER
9.Exceptas provided by lllinoisstatute or as a result of Lessor’s negligence or intentional
acts,Lessorshall not be liableto Lesseefor any damageor injury to Lessee or Lessee's
property occasionedby the failureof Lessor to keep the Premisesin repair,and shall not be
liable for any injury done or occasionedby wind or by or from any defect of plumbing,
electricwiring or of insulationthereof,gas pipes,water pipes or steam pipes,or from broken
stairs,porches,railings or walks,or from the backing up of any sewer pipe or down-spout,or
fromthe bursting,leakingor running of any tank,tub,washstand,water closet or waste pipe,
drain,or any other pipe or tank in,upon or about the Premisesor the building of which they
are a part nor from the escape of steam or hot water from any radiator,it being agreed that said
radiatorsare underthe control of Lessee,-norfor any such damage or injury occasioned by
water,snow or ice being upon or coming through the roof,skylight,trapdoor,stairs,walks or
any other place upon or near the Premises,or otherwise,nor for any such damage or injury
done or occasionedby the falling of any ?xture,plaster or stucco,nor for any damage or
injury arising from any act,omissionor negligence of co-tenants or of other persons,
occupants of the same building or of adjoining or contiguous buildings or of owners of
adjacent or contiguous property,or of Lessor‘sagents or Lessor himself,all claims for any
such damage or injury being hereby expressly waived by Lessee.Notwithstanding anything
containedherein to the contrary,Lessor shall maintain the building where the Premises are
located in good conditionand repair.
10.Lessor does not warrant that heating service will be free from interruptions caused by
strike,accident or other cause beyond the control of Lessor,or by renewal or repair of the
heating apparatus in the building.Any such interruption shall not be deemed an eviction or
disturbanceof Lessee's use and possession of Premises,nor render Lessor liable to Lessee in
damages.Notwithstandingthe foregoing,however,in the event such internrption continuesfor
two (2)consecutivedays and Lessee is unable to use the Premises,all rent under this Lease
shall abate until the service is restored and Lessee can use the Premises.All claims against
Lessor for injury or damage arising from failure to furnish heat are hereby expressly waived
by Lessee.
l l.Lessee shall store all trash,rubbish and garbage in fully-closed containersat the rear of
the Premises.Lessor shall pay for scavenger service;provided that Lessee shall pay any
extraordinary costs incident to the removal thereof.Lessee shall not burn or otherwise dispose
of any trash,waste,rubbish or garbage in or about the Premises.
l2.In case the Premisesshall be rendered untenantableby fire,explosion or other casualty,
Lessor may,at his option,upon notice to Lessee terminate this leaseor repair the Premises
within sixty days.If Lessor does not repair the Premiseswithin said time,or the building
containing the Premises shall have been wholly destroyed,the Term hereby created shall cease
and detennine.All prepaid rent shall be returned to Lessee.All rent shall abate if the Premises
cannot be used by Lessee.
13.At the termination of the Tenn of this lease,by lapse of time or otherwise,Lessee will
yield up immediate possession of the Premises to Lessor,in the same condition and repair as
at the time possession was deliveredto Lessee,loss by ?re and ordinary wear excepted,and
will return the keys therefore to Lessor at the place of payment of Rent.Lessee may remove
any trade fixtures,equipment and moveable furniture that may reasonably be removed withou
tdamagetothePremises.If Lessee retainspossession of the Premisesor any part thereof after
the terminationof the Term by lapse of time or otherwise,then Lessor may at its option within
thirty days a?er termination of the Term serve written notice upon Lessee that such holding
over constituteseither (a)(a)creation of a month to month tenancy,upon the temis of this
lease except at one and one-half times the monthly rental specified in Section I,or (b)creatio
nofatenancyatsufferance,at a rental of $52.00 per day for the time Lessee remains in
possession.If no such written notice is served,then a tenancy at sufferance with rental as
stated at (b)shall have been created.Lessee shall also pay to Lessor all damages sustained by
Lessor resulting from retention of possession by Lessee.The provisions of this paragraph shal
lnotconstituteawaiverbyLessorofanyrightofre-entry as hereinafter set forth;nor shall
receipt of any Rent or any other act in apparent af?rmance of tenancy operate as a waiver of
the right to terminate this lease for a breach of any of the covenants herein.
Page 12 of 31
P1.Page 347 of 506
INSURANCE
INDEMNIFICATION
LESSOR‘S
REMEDIES
l4.Lesseeshall maintaininsurancepolicies,with responsible companies licensed to do
businessin the State of Illinoisand satisfactory to Lessee,naming Lessor and Lessee,as their
respectiveinterestsmay appear,at its own cost and expense including(i)"all risk"property
insurance which shall be primary on the lease improvements and Lessee's property,including
its goods,equipment and inventory,in an amount adequate to cover their replacement cost;(ii)
business interruption insurance;(iii)comprehensive general liability insurance on an
occurrencebasis with limitsof liability in an amount not less than $1,000,000.00 combined
single limit for each occurrence and $2,000,000.00 in the aggregate.On or before the
commencement date of the Term of Lease,upon Lessor’s request,Lessee shall furnish to
Lessor,certificatesof insuranceevidencing the aforesaidinsurancecoverage.Renewal
certi?catesmust be furnishedto Lessorat least thirty (30)days prior to the expiration date of
such insurancepolicies showingthe above coverage to be in full force and effect.All such
insuranceshall provide that it cannot be canceled except upon thirty (30)days prior written
notice to Lessor.Lessorshall carry such reasonable and customary insurance for the building
that would be carried by a prudent landlord in the Evanston area.All insurancerequired under
this Section shall providethat the insurerwaives all right of recovery by way of subrogationor
otherwiseagainst the other party in connection with any loss or damage covered by all
applicable policies.Further,all policies required herein shall contain a commercially
reasonable deductible
15.Except arising out of Lessor’s negligence or intentionalacts,Lessee shall hold hannless,
indemnify and defend Lessor,its elected and appointed officials,officers,agents,attorneys,
employees,contractors,successors,and assigns,from and against any and all losses,expenses,
claims,costs,causes,actions,litigation costs,reasonable attorney's fees,suits,and damages,
relating to personal or bodily injuries,death,or damages or injuries to property arising from,
occurring,growing out of,incidentto,or resulting directly or indirectly from the use of,or
contact with,the Premises by Lessee or its contractors,employees,engineers,agents,invitees,
licensees,or permittees.Lessee's obligations under this Section shall be in addition to,and
shall not be limited or waived by any insurance,including any insuranceprovided by Lessee
pursuant to this Lease,or any insurance provided by Lessor.
16.If Lessee shall vacate or abandon the Premisesor pennit the same to remain vacant or
unoccupiedwith the intentionto never retum or occupy the Premises,or in case of ten (10)
days after the non-payment of the Rent reservedhereby,or any part thereof‘,or thirty (30)day
safternoticefromLessortoLesseeofabreachofanycovenantinthisleasecontained,Lessee's
right to the possessionof the Premisesthereupon shall tenninate with or (to the extent
permitted by law)without any notice or demand whatsoever,except as provided herein,and
the mere retention of possession therea?er by Lessee shall constitute a forcible detainer of the
Premises;and if the Lessor so elects,but not otherwise,and with notice of such election and
demand ,this lease shall thereupon tenninate,and upon the tenninationof Lessee's right of
possession,as aforesaid,whether this lease be terminatedor not,Lessee agrees to surrender
possession of the Premises immediately,without the receipt of any demand for Rent,notice to
quit or demand for possession of the Premises whatsoever,and hereby grants to Lessor full
and free licenseto enter into and upon the Premisesor any part thereof,to take possession
thereof with process of law,and to expel and to remove Lessee or any other person who may
be occupyingthe Premisesor any part thereof,and Lessor may use such force in and about
expelling and removing Lessee and other persons as may reasonablybe necessary,and Lessor
may re-possess himself of the Premisesas of his former estate,but such entry of the Premises
shall not constitutea trespass or forcible entry or detainer,nor shall it cause a forfeiture of
Rents due by virtue thereof,nor a waiver of any covenant,agreement or promise in this lease
contained,to be perfonned by Lessee.
The acceptance of Rent,whether in a single instance or repeatedly,after it falls due,or after
knowledge of any breach hereof by Lessee,or the giving or making of any notice or demand,
whether according to any statutory provision or not,or any act or series of acts except an
express written waiver,shall not be construed as a waiver of Lessors right to act without
notice or demand or of any other right hereby given Lessor,or as an election not to proceed
under the provisionsof this lease.
Page 13 of 31
P1.Page 348 of 506
A
A»
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RIGHTTO RELET
COSTSAND FEES
LESSOR'SLIEN
REMOVAL OF
OTHERLIENS
REMEDIESNOT
EXCLUSIVE
NOTICES
MISCELLANEOUS
17.If’Lessee's right to the possession of the Premises shall be tenninated in any way,the
Premises,or any part thereof,may,but need not (except as provided by Illinois statute or case
law),be relet by Lessor,for the account and bene?t of Lessee,for such Rent and upon such
terms and to such person or persons and for such period or periods as may seem fit to the
Lessor,but Lessor shall not be required to accept or receive any tenant offered by Lessee,nor
to do any act whatsoever or exerciseany diligence whatsoever,in or about the procuring of
another occupant or tenant to mitigate the damages of Lessee or otherwise,Lessee hereby
waiving the use of any care or diligence by Lessorin the reletting thereof;and if a suf?cient
sum shall not be receivedfrom such relettingto satisfy the Rent hereby reserved,after paying
the expenses of reletting and collection,including commissionsto agents,and including also
expenses of redecorating,Lessee agrees to pay and satisfy all de?ciency;but the acceptance of
a tenant by Lessor,in place of Lessee,shall not operate as a cancellation hereof,nor to release
Lessee from the perfomiance of any covenant,promise or agreement herein contained,and
perfonnance by any substitutedtenant by the payment of Rent,or otherwise,shall constitute
only satisfactionpro tanto of the obligations of Lessee arising hereunder.
18.In connectionwith any action,proceeding or counterclaimbrought by either Lessee or
Lessor in connectionwith this Lease,the prevailing party shall be entitled to the award of his
or its reasonable attorneys’fees and costs against the non-prevailing party.Lessee shall pay
upon demand all Lessor's costs,charges and expenses,including reasonablefees of attorneys,
agents and others retained by Lessor,incurred by Lessor,without Lessor's fault,as a result of a
claim by a third-party (other than Lessee)on account of this lease.
l9.Lessor shall have a first lien upon the interest of Lessee under this lease,to secure the
payment of all moneys due under this lease,which lien may be foreclosed in equity at any
time when money is overdue under this lease;and the Lessor shall be entitled to name a
receiver of said leasehold interest,to be appointed in any such foreclosure proceeding,who
shall take possession of said premises and who may relet the same under the orders of the
court appointing him.
20.In event any lien upon Lessors title results from any act or neglect of Lessee,and Lessee
fails to remove said lien within ten days a?er Lessor's notice to do so,Lessor may remove the
lien by paying the full amount thereof or otherwiseand without any investigation or contest of
the validity thereof,and Lessee shall pay Lessor upon request the amount paid out by Lessor
in such behalf,including Lessor's costs,expenses and counsel fees.
21.The obligation of Lessee to pay the Rent reserved hereby during the balance of the Term
hereof,or during any extension hereof,shall not be deemed to be waived,released or
tenninated,by the service of any ?ve-day notice,other notice to collect,demand for
possession,or noticethat the tenancy hereby created will be tenninated on the date therein
named,the institutionof any action of forcible detainer or ejectment or any judgment for
possession that may be rendered in such action,or any other act or acts resulting in the
terminationof Lessee's right to possession of the Premises.The Lessor may collect and
receiveany Rent due from Lessee,and payment or receipt thereof shall not waive or affect any
such notice,demand,suit or judgment,or in any manner whatsoever waive,affect,change,
modify or alter any rights or remedies which Lessor may have by virtue hereof.
22.Noticesmay be servedon eitherparty,at the respectiveaddressesgiven at the beginning
of this lease,either (a)by delivering or causing to be delivered a written copy thereof in
person or by use of a commercial courier,such as Fed Ex,or (b)by sending a written copy
thereof by United States certified or registered mail,postage prepaid,addressedto Lessor or
Lessee at said respectiveaddresses in which event the notice shall be deemed to have been
served at the time the copy is delivered or mailed.
23.(a)Provisions typed on this lease and signed by Lessor and Lessee are hereby made a
part of this lease.
(b)Lessee shall keep and observe such reasonable rules and regulations now or
herea?er required by Lessor,which may be necessary for the proper and orderly care of the
building of which the Premises are a part;provided that no such rule or regulation shall
unreasonably impairor contradictthe rights of Lessee underthis Lease.
(c)All covenants,promises,representations and agreements herein contained shall be
binding upon,apply and inure to the benefit of Lessor and Lessee and their respective heirs,
legal representatives,successors and assigns.
(d)The rights and remedies hereby created are cumulative and the use of one remedy
shall not be taken to exclude or waive the right to the use of another.
(e)The words "Lessor"and "Lessee"wherever used in this lease shall be construed to
mean Lessors or Lessees in all cases where there is more than one Lessor or Lessee,and to
apply to individuals,male or female,or to ?nns or corporations,as the same may be described
as Lessor or Lessee herein,and the necessary grammatical changes shall be assumed in each
case as though fully expressed.If there is more than one Lessee the warrant of attorney in
paragraph I6 is given jointly and severally and shall authorize the entry of appearance of,and
waiver of issuanceof process and trial by jury by,and confession of judgment against any one
or more of such Lessees,and shall authorize the performance of every other act in the name of
Page 14 of 31
P1.Page 349 of 506
Page 15 of 31
P1.Page 350 of 506
2.Article Number '
L PS Form 3811,February2004
SENDER:COMPLETE THIS SECTION
I Complete items 1,2,'and3.Also complete
item 4 if Restricted Deliveryis desired.
I Print your name and address on the reverse
so that we can return the card to you.
I Attach this card to the back of the mailpiece,
or on the front if space permits.
1.Article Addressedto:
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Page 16 of 31
P1.Page 351 of 506
COOK COUNTY ASSESSOR’S OFFECE
118 NORTH CLARK STREET,RM 320
CHKZAGO,ii.60602
PHONE:312.443.7550
‘JV‘fdW.COOKCOUNTYASSESSORCOM
GENERALAFFAVT
(6 J’1 O 6 M1N1
(af?anfs name)(relationship to property:owner,neighbor,etc.)
or l 31’?cuas?ga AVENUE 7g][Agg.r7‘a.u,_Eéaxoz
(affi'ant’s address)
being first duty swem,e:ie;:vosesand states that:Property index Numi:»er(s)
2.’?CHICA
{propenv address,city,state,and zip co )
commonly known as
1.Has beers:(State pertinent feats regarding tend and/or buiiding}
A WA!‘
<warren -EbN gs;caegzcm.8 ur u FD Co
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from L to f(«—-[?-L0 '1 1 _.And further this affiar@:.;$ay»§th
(date)(date)iZ”":3_-
rwti2.Has Been:\
El Demolished Date of Demoiitiori:I /
[:|Va ca nt *'::“:':TiifT‘i
[3 Uninhabitabie
Please provide aii pertinent documentation,for exampie,certificate of occupancy,photos,permits,etc.
if requesting relief for prior yearisi,you mustaiso provide a utiiity bili (exampies iriciude eectric or water bills).
verifying shut off or a letter from viiiegeitowriship attesting to vacancyiunirihebitabie.
Subscribed and sworn to before me this
______________?___________m___
day of
____‘O‘“,2o 33...
Signature of Notary Pub!Signature of Affiant
vu--u
Page 17 of 31
P1.Page 352 of 506
COOK COUNTY ASSESSOR’S OFFICE
118 NORTH CLARK STREET,RM 320 '
CHKZAGO,EL60602
PHONE:312.443.7550
WWWEOOKCOUNTYASSESSORCOM
-.-no-.J&u¢a:—n114 --_u-nag:---.au
GENERALAFHDAVIT
C 3 KO 6 W /UFR
(eff/"an ’s name)(relationship to properiy:owner,neighbor,etc.)
of (37.7 <11;5.4 so ?x/glue?gx/AA/£3 ?1l""'Z,1=<0 2&1{affianfs address)
being first duly sworn,szieposes and states that Property index Nurnber(s)
‘lrl ’-I «-G0 r-OM76
5 C?)‘EFN W 0 0{properfyaddress,city,state,and zip code)
commonly known as
1.Has been:(State pertinent iacis regarding Sand and/or building)
A-5'
gucrs;h__~:«_9 AI g€.fL_Q_EN"r\&9<fi‘w_g./‘POC’0N'TM/uou.{’L}’
(date)(date)
'
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iL.i‘”.i2.Has Been:
1:]Demoiished Date of Demolition:______/______/
E]Vacant
E]Uninhabitabie
Please provide all pertinent documentation,for exampe,certificate of occupancy,photos,permits,etc.
If requesting relief for prior yearis),you musi aiso provide a utiity biii (exampies inciude eiectric or water bills).
Subscribed and sworn to before me this:
|Q\_____________dayof
E12?”,20 3.‘.
Signature of Notary Publi Signature of Affiant 3
Page 18 of 31
P1.Page 353 of 506
Page 1 of 6
Zoning Board of Appeals
APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, February 18, 2020
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Mary McAuley, Violetta Cullen, Myrna Arevalo, Kiril Mirintchev,
Lisa Dziekan, Max Puchtel,
Members Absent: Jill Zordan
Staff Present: M. Klotz, Cade W. Sterling
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:01 p.m.
1327 Chicago Ave./528 Greenwood St. 19ZMJV-0074
Richard A. Shapiro, applicant, submits for a special use for an Office, for Richard
Shapiro Attorney At Law, in the R5 General Residential District (Zoning Code Section 6 -
8-7-3). The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
M. Klotz read the case into the record.
Tom Quinn, attorney, requested that the case be continued due to Mr. Shapiro’s health
condition not allowing him to attend.
M. Klotz explained that the meeting had been continued previously, once by the City
and once more by the applicant. M. Klotz stated it was the City’s position that since the
Board was a recommending body only, it would be beneficial if the case were
introduced tonight and allowing Mr. Shapiro to come to the following meeting to provide
additional testimony only if the Board felt it necessary.
Chair Cullen stated agreement that the case should be heard and a continuance would
not be beneficial
T. Quinn provided background information on Mr. Shapiro and the law pr actice in
question.
The office had grown slowly over time and Mr. Shapiro has helped many
Evanston residents throughout his practice
The nature of the practice is remote and mobile, especially now, but even in the
past when house calls and phone consultat ions predominated
Mr. Shapiro has taken care to keep the structures in good condition. No resident
would assume the buildings were anything but residential from the exterior.
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The intensity of the use is low and will continue to be low.
The area around the homes in question, it multi-family and business in nature
with a higher intensity than a single-family residential neighborhood
The business has not, and will not have a negative impact on proximate
residences. Mr. Shapiro is a good neighbor and lives in a nearby multi-family
building himself.
The neighbors do not object to the current use and regard Mr. Shapiro as a good
neighbor and upstanding member of the condo association in which Richard
lives.
T. Quinn provided information on parking and access to the offices.
The offices rent spaces in numerous proximate locations as well as three off -
street parking spaces for a total of 27 rented spaces.
Many employees ride bikes and walk to work.
Half of the employees utilize public transportation due to the proximity to the
Dempster CTA station and Davis Metra station.
If the parking spaces were not rented by Mr. Shapiro, they would likely not be
rented at all by nearby residents due to the abundant on-street and off-street
parking conditions in the neighborhood.
T. Quinn stated that Mr. Shapiro is asking for a Special Use Permit only for the
remainder of time Mr. Shapiro owns and operates the business.
M. McAuley inquired if the property was reclassified with the Cook County Assessor
T. Quinn stated that it has not been, but Mr. Shapiro intends to back date the
property
M. McAuley stated it is often not easy to reverse a reclassification for a property
with the assessor. People come to rely on that income and people buying it as a
home have a difficult battle to reclassify it back to residential.
T. Quinn stated that Mr. Shapiro would cooperate in any way possible
L. Dziekan asked for clarification on what precipitated the Special Use application now?
T. Quinn stated that the City of Evanston was the precipitating event
M. Klotz clarified that an anonymous complaint was made which triggered further
investigation
L. Dziekan stated that the irony of a tax attorney illegally operating a business out
of a residential structure should not be lost on the board.
T. Quinn stated that the case was a simple result of a home business growing
gradually. Mr. Shapiro recognizes that he should have gone through this process
long ago. Time got away from him.
L. Dziekan asked if anyone knew what the difference would have been between
it being taxed as commercial vs residential for such a long period of time
M. McAuley stated that it would be a lot and that the County would certainly seek
restitution. Commercial properties are taxed at a much higher, more than double,
tax rate and the amount of revenue lost is significant.
M. McAuley stated there was no excuse for a tax attorney to do this and an
explanation is in order because he cannot claim ignorance.
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T. Quinn stated that the board would have to ask Mr. Shapiro agreeing it should
have been reclassified earlier and Mr. Shapiro is prepared to make amends.
T. Quinn stated that despite the lost tax revenue, the business has contributed to
the local economy in a positive way
T. Quinn explained the financial investment Mr. Shapiro is prepared to undertake if the
Special Use is approved
Significant investment in life safety within the interior of the buildings although the
ADA improvements are likely not necessary since on-site meetings do not occur
often.
Exterior life safety improvements discussed by the City are not required. The
point has been deliberated at length. If they are required, the Preservation
Commission would get involved. Mr. Shapiro is prepared to undertake them if
mandated to do so.
In total, Mr. Shapiro is prepared to invest $300,000 in improvements in addition
to all back taxes.
Violetta Cullen inquired how many lawyers/paralegals are employed by Mr. Shapiro
across the two sites
T. Quinn stated that there are 44 on-site and 4 that work remotely. Although they
don’t all come in at one time. Many choose to work remotely at any given time,
which Mr. Shapiro is supportive of. The peak would be 22 individuals in each
building, although this doesn’t occur often.
Mr. Shapiro is willing to accept the proposed limit on number of employees
discussed at DAPR
L. Dziekan asked what would happen if the Special Use were not granted
T. Quinn stated that Mr. Shapiro would move his business, likely to Chicago.
L. Dziekan asked why Mr. Shapiro would do this. If he is as committed to
Evanston as he says he is, why not lease space in Evanston’s healthy office
market. There is space available, why move out of the community
T. Quinn stated that there is no available space in Evanston which work as well
as these two spaces do.
L. Dziekan asked if he were to sell and move, would he be liable for the back
taxes owed to the County?
M. Klotz stated that this would ultimately be determined by the County but the
City would certainly report Mr. Shapiro to the County Assessors and pursue
restitution
L. Dziekan asked for clarification in the staff memo. Why does Planning and Zoning
Staff recommend denial, but DAPR recommends approval? Aren’t there Planning and
Zoning members on DAPR?
M. Klotz clarified that the DAPR recommendation is based on individual
specialties and perspectives. Although some Planning and Zoning Staff present
voted in favor, they were representing unique aspects of the Divison, such as
Preservation. In total, the Planning and Zoning Division and Community
Development Departments position is to recommend denial for a lack of
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accessibility and the potential precedent for allowing moderate office use in a
residential area.
M. McAuley stated that a number of parking spaces are leased, but there is intense
traffic on Chicago Avenue at 5pm and these 27 cars are certainly contributing to that
and this is a negative impact on the neighborhood.
T. Quinn clarified that only 11 spaces are immediately adjacent to the structure
and they were unaware of any traffic study which supports M. McAuleys claim.
M. McAuley stated that Chicago Avenue is a major thoroughfare
T. Quinn stated that this point was well taken and a perfect rationale why the two
buildings should be something other than residential
M. Puchtel asked for staff clarification on the threshold for a home occupation vs the
special use they’re asking for
M. Klotz stated that the primary difference is that Mr. Shapiro hasn’t lived in
either building for many years. Additionally, there are limits on the number of
employees which don’t live on-site. She believes this number is 1 or 2.
M. Puchtel stated that the use has been out of compliance for some time then,
which doesn’t support the claim that it grew organically
T. Quinn stated that Mr. Shapiro had lived in one building until 2002 or so.
V. Cullen asked if his mother helped run the business and if she lived on -site?
T. Quinn stated that his mother hekped out but did not manage or own the
business in any way, nor did she live on-site.
L. Dziekan asked for clarification on the location of the parking spaces
T. Quinn stated that the locations are distributed amongst City owned locations
and spaces behind neighboring properties
A couple of spaces are at small apartment buildings and a few spots on the other
side of the alley.
L. Dziekan stated that a recent letter of opposition suggests there is a waiting list
for the spaces in City lots.
M. Klotz stated that at some of the lots the waiting list is roughly two years
T. Quinn clarified that no residents in the immediate area are on that waiting list.
They canvased the neighborhood and no one was in need of a parking space
T. Quinn stated that the staff memo suggests that any traffic congestion was not
contributed to by the office use, atleast to any high degree.
M. McAuley asked if there were significant changes to the exterior of the homes to
undertake the life safety improvements, would the case need to be renoticed?
M. Klotz stated that it would not need to be renoticed, but would require
preservation review and would be reviewed by the commission before going to
Council for action.
Public Comment:
J. Goodman provided testimony
Family owns the eight unit building at 522 Greenwood. Mr. Shapiro has been a
good neighbor. The best that they’ve had. There are very little comings and
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Zoning Board of Appeals
goings at the two office spaces. There is very little activity at all. Mr. Shapiro is
asking for a very limited amount of time due to his age. He is dedicated to his
employees and offers high quality jobs. This has resulted in many long-term
employees.
Provided clarification that most of the parking spaces are behind homes on
Hinman Avenue. Street parking in the neighborhood is ok. Not great.
M. McAuley asked about resident stickers. Where are they needed?
J. Goodman stated that the block of Greenwood is two hour parking unless you
have the resident sticker
M. McAuley asked if R. Shapiro was using resident stickers?
J. Goodman stated no
Tom Pelonis provided testimony
Is the president of the condo association where R. Shapiro is a resident
The property is in close proximity to the offices in question.
Appreciate the efforts R. Shapiro is taking to bring his property back into
compliance.
Stated that the owners of the condo building were concerned at first about Mr.
Shapiro’s request, specifically about how it could impact property values.
However, they surveyed many realtors and they said there would be no reduction
in property value as a result.
Concern with ADA compliance but noted that Mr. Shapiro does provide
accommodations to those who need it including house calls.
Concern with the back taxes owed by Mr. Shapiro but it seems like he is willing to
address this.
Noted a note in the DAPR minutes where Mr. Shapiro was asked if he would
landmark the two homes. He would be supportive of this effort because of
concern the homes could be torn down at some point if they are ever re -zoned as
business or commercial.
Concerned with the precedent and eventual re-zoning of the properties.
Has had no issues with Mr. Shapiro in over 20 years. Mr. Shapiro has promptly
taken care of any issues that have come up with parking.
Recommends, as a block of 20 owners to approve the special use permit as the
uses are not intrusive. The owners are fully supportive if Richard brings the
buildings into compliance and pays his owed taxes.
L. Dziekan asked if modifications to the exterior of the building would change the
views of the residents
T. Pelonis stated that in general, no, but they would need to see what was
proposed.
M. McAuley stated a desire to make a decision tonight and move the case forward since
the board was only a recommending body.
K. Mirintchev stated that he personally wants to hear from Mr. Shapiro, especially to
more fully understand the background on the historic of his use and how they evolved
overtime.
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Zoning Board of Appeals
M. McAuley agreed that it would benefit Mr. Shapiro to make a direct appeal. There has
been a litany of inappropriateness with his actions, but it is difficult to recommend
putting a 68 year old resident of Evanston out of business.
V. Cullen stated that the point the applicant made about doing business over the
internet and in person is well taken, but this was likely a recent option.
T. Quinn stated that well before the internet, business was conducted by phone.
T. Quinn asked the Board for a continuance in order for them to hear directly from Mr.
Shapiro
M.McAuley made a motion to continue the case to March 17. Second by L. Dziekan.
Vote (5-1) M. Puchtel dissenting.
Adjourned 8:14pm
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APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, March 16, 2021
7:00 PM
Via Virtual Meeting
Members Present: Violetta Cullen, Kiril Mirintchev, Max Puchtel, Jill Zordan, Mary
McAuley
Members Absent: Lisa Dziekan, Myrna Arevalo
Staff Present: Melissa Klotz
Presiding Member: Violetta Cullen
_____________________________________________________________________
Declaration of Quorum
With a quorum present, Chair Cullen called the meeting to order at 7:01 p.m.
Suspension of Rules
Member Puchtel motioned to suspend the rules to permit members to convene vi a
virtual meeting. Second by Member Mirintchev and approved 5-0.
Meeting Minutes
Member Puchtel motioned to approve the February 16, 2021 meeting minutes. Second
by Member Mirintchev and approved 5-0.
New Business
1327 Chicago Ave. & 528 Greenwood St. ZBA 19ZMJV-0074
Richard A. Shapiro, applicant, submits for a special use for an Office, for Richard
Shapiro Attorney At Law, in the R5 General Residential District (Zoning Code Section 6-
8-7-3). The Zoning Board of Appeals makes a recommendation to the City Council, the
determining body for this case.
The applicant’s attorney, Thomas Quinn, explained the proposal:
It would permit Mr. Shapiro to serve those clients with accessibility issues by
directing them to the 990 office space.
Another advantage is that it addresses staff’s concerns about traffic and parking.
By having this additional site with better accessibility Mr. Shapiro would avoid
having to make any changes to the exterior of the 1327 Chicago Ave. building
which is located in a historic district.
The location of these two buildings is in very busy areas. It would not be
disturbing the residential character by allowing the special use.
This is a win/win as Mr. Shapiro would still be employed in Evanston and do so
without negatively impacting the surrounding neighborhood.
Neighbors speak highly of Mr. Shapiro and are very supportive.
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The attorney then addressed the special use standards and the staff’s comments on
those, he stated:
The first was whether or not this is listed as a special use for that zoning and the
staff has indicated that it is within the R5 District because it is adjacent to a
business district.
In terms of the purpose and policies of the comprehensive plan, it recognizes the
commercial nature of the area.
No one would know that these are not residences from the exterior. There is
nothing that detracts from the residential nature of the buildings close by.
Richard has 25 parking spaces which means when employees do drive, it does
not cause any congestion and there is no impact.
The use is compatible with the surrounding neighborhood.
Mr. Shapiro is prepared to spend up to $200,000 to update the building and to
ensure it is fully satisfied by the building division.
Mr. Puchtel asked how many parking spots exactly are associated with each property.
Mr. Quinn responded that there are three spots in front of 1327 Chicago Ave. on the
property. There are 11 parking spots behind the building that are being leased.
Ms. Cullen asked if there were signs indicating that those parking spots are designated
for Mr. Shapiro’s business. Mr. Shapiro stated that there wasn’t but that they are for
staff and his clients park out front. In total he has 24 spots including some that leased in
Evanston’s parking garages.
Mr. Quinn continued that there would be no changes to the exterior of the building. Mr.
Shapiro he notified the assessor’s office of the commercial use.
Ms. McAuley asked what date was the assessor notified because the issue came up in
2018 and the assessed value classification has remained the same from 2019 to 2020
while the value went down.
Mr. Shapiro indicated that he notified the assessor the very next day after the ZBA
meeting in February 2020.
Ms. McAuley asked for an explanation as to why the assessed value hasn’t increased.
Her experience indicates that it generally happens very quickly. It probably has legal
ramifications and certainly has financial ramifications for the City of Evanston.
Mr. Shapiro said that he has the phone records that would show that he made the call
and he has the woman’s name that he spoke to.
Ms. Cullen asked if they had contacted him about the request.
Mr. Shapiro said they had not but that he called again weeks prior and left a message.
Ms. McAuley stated that these explanations coming from a tax attorney who deals with
the assessor’s office to be able to notify them of a major difference from 10% vs. 25%
tax on assessed valuation. That is hundred thousands of dollars that has been lost over
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Zoning Board of Appeals
the 20 years which is egregious coming from a tax attorney. The money that Mr.
Shapiro is willing to spend on the fire and safety components could be better spent on
leasing actual office space.
Mr. Shapiro responded that he has nothing to do with the assessor’s assessments.
Ms. McAuley indicated that Mr. Shapiro intervenes to alter assessments for his clients
but he did not intervene to correct what may be a legally careless misrepresentation.
Mr. Quinn replied by stating that that was not necessarily true and that he doesn’t
believe any property owner has an obligation to change an assessment.
Ms. McAuley said that she would understand that from an unknowing resident but that
Mr. Shapiro is a tax attorney and this is his specialty.
Mr. Shapiro said that he is sorry and that he regrets not doing it sooner. The fear of
losing his livelihood surpassed the fear that the government uses for control. He was
paralyzed in fear and doesn’t want to lose his way of life. Due to his physical limitations
he wants to work next to where he lives. He responded when the ZBA indicated that he
needed to in February and didn’t do anything until then.
Ms. McAuley sympathized with that human emotion of fear and understood that it
started as a simple venture and it turned into something that Mr. Shapiro hadn’t
expected.
Ms. Cullen shared that there was an anonymous complaint about the property being
used as office space in January 2018 and asked to confirm that Mr. Shapiro waited until
February of 2020 to call the assessor’s office.
Mr. Shapiro responded that was correct.
Mr. Puchtel said he was sympathetic to all parties but he wasn’t sure how Mr. Shapiro’s
relationship with the City is relevant tonight as they are trying to determine if they should
grant him the special use.
Ms. McAuley indicated that part of the contingency in the notes from City staff was that
the special use would not be granted unless Mr. Shapiro had properly reported the
misclassification to county’s assessor’s office and that the financial issues be resolved.
It is pertinent in that regard.
Mr. Quinn interjected that Mr. Shapiro is fully prepared to do more with the assessor’s
office in order to continue to work next door to where he lives.
Melissa Klotz, Zoning Administrator, recommended that whatever the ZBA’s
recommendation is made, that they include a condition that the applicant provides proof
in writing of alerting the assessor’s office of this issue including the dates that the
properties first shifted to commercial use and if those dates can be provided on the
record now. That would give everyone a sense that it is proceeding as it should.
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Zoning Board of Appeals
Ms. McAuley recommended taking it a step further that Mr. Shapiro provides proof in
writing that the Assessor has responded to him. The assessor’s office is able to provide
written acknowledgement that they received his correspondence and they are in
process of letting him know what the back taxes are.
Ms. Klotz continued that the applicant can work with her for contacts at the assessor’s
office. She also indicated that the applicant should bare in mind that assuming approval
and the life safety changes are made, those permits will go to the assessor’s office and
then you will be reassessed again. She then asked for the dates that the properties
switched to commercial during this hearing.
Mr. Shapiro stated that he was not prepared to provide that information.
Ms. McAuley referenced the packet for tonight’s meeting it has been over 20 years, she
believed about 1998 and that the information provided by Mr. Shapiro to the assessor’s
office is consistent with that information.
Ms. Cullen said that the occupancy certificate will not be provided without it.
Ms. Zordan asked about Mr. Shapiro stating earlier in the meeting that he said he
bought the property in 1985.
Mr. Shapiro indicated that she misunderstood. That he moved into the property as a
renter in 1985 and bought the property in 1998. The other property was purchased in
2013.
Ms. Cullen addressed the ADA improvements stating that on March 5, Mr. Shapiro
provided supplemental information but it did not include alterations for the ADA
improvements at 1327 which had had previously proposed.
Mr. Quinn responded that they had determined that a satellite site would be a better
solution to accommodate the ADA requirements. Mr. Shapiro, after approval, would
rent the space at 1990 Grove.
Ms. McAuley asked what the square footage of that space was and how close in
proximity was it to his current location.
Mr. Quinn responded that it was 300 sq. feet and it was a few blocks away.
Ms. Cullen shared that at the last meeting that Mr. Shapiro was to consider an off -site
accessible space for clients and staff or make the ADA improvements to the current
space to become compliant.
Mr. Quin said that they chose the first to obtain an off-site location to accommodate.
Ms. Cullen asked if there were any ADA improvements were being made to the current
locations.
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Zoning Board of Appeals
Mr. Quinn stated that because there were so few clients that come in to be able to have
a location for the clients to go. They saw those as two alternatives and this was the
best way to address staff concerns.
Ms. Cullen wanted assurance that all of the required ADA specifications were being met
at the 1990 Grove location.
Mr. Quinn responded that that is what the building had indicated to them.
Deliberation:
Ms. McAuley indicated that she would hate to put a long-term resident out of his
business and would hate to see long standing employees uprooted. She stated that it
was her strong preference that Mr. Shapiro would acquire more space at 1990 Grove
and combine all the operations of the business at that location and return all of the
homes to as they are and settle up with the assessor’s office. With that said, the
contingency that she would like included is that the assessor’s office responds in writing
that they are aware that since 1998 this space has been used as a commercial property
and 528 since 2013/2014 in order to provide restitution to the City of Evanston. Another
contingency that there is proof that the office space at Grove that it is fully compliant for
ADA accessibility and that the space is maintained as it is continued to be operated.
She doesn’t see impact as terrible and doesn’t want to deny his use as long as there is
restitution.
Ms. Zordan asked for clarification on when conditions are placed such as this, how is
this tracked?
Ms. Klotz responded that the applicant would be asked to provide yearly proof th at the
conditions are being met or it would be difficult for staff to track.
Mr. Puchtel asked about the implications of the decision tonight. Currently Mr. Shapiro
is operating his business and are they continued to be used as a business without being
granted the special use.
Ms. Klotz answered that the business is still currently being run and that is allowed as
long at the application is in process. The operations are reduced at the moment due to
COVID-19.
Mr. Mirintchev asked that if granted the special use could it be linked to time and Mr.
Shapiro’s retirement and what happens after the business is no longer functioning.
Ms. Klotz stated that it can be conditioned to the current property owner and at the time
that Mr. Shapiro sells the properties that they cannot be used as office again. It would
be difficult for staff to track.
Ms. Zordan is disappointed that we are in but with the conditions that have been laid
out, she could be in favor of the special use.
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Zoning Board of Appeals
Testimony was opened to the public:
Joe Goodman owns an apartment building at 522 Greenwood which is adjacent to Mr.
Shapiro’s building. He stated that Mr. Shapiro is the best neighbor that they have ever
had. He is providing good jobs with staff that uses public transportation and this is the
type of business that the City should be supporting. He also mentioned that the parking
lot that Mr. Shapiro leases from usually is not being utilized otherwise.
Deliberation of the board continued:
Mr. Mirintchev indicated that his sincere opinion that this residential and that they need
to be careful with the special use. We need to specify that it is only a special use for
the current owner and current business and with that he would agree to grant the
special use.
Ms. Cullen stated that she thinks it would be best for the properties to be turned back to
residential as beautiful historic homes but she is willing to go through these special use
variances if all the conditions stated were included.
Ms. Zordan asked about whether the special use would continue to be given if he is no
longer employed at the business and it contin ues to operate as is without the sale or
change in ownership.
Ms. McAuley asked if they make it a condition of the special use recommendation to put
something on the title to indicate that it would be no transferable. That way we know
that the business would not be able to operate after the sale.
Ms. Klotz responded that yes, it can be tied to the owner if conditioned in that way and
that had been included that condition with the cannabis dispensary not that long ago.
Mr. Puchtel indicated he is in favor of approving with conditions. He believes the special
use blends into the area.
Standards:
1. Yes
2. No
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. N/A
9. Yes
Ms. McAuley made the motion that ZBA recommend to City Council to approve the
special use at 1327 Chicago Ave. and 528 Greenwood St. with the following conditions:
1. Mr. Shapiro provides proof at the City Council meeting that he has contacted the
assessor’s office and they have applied with acknowledgement that 1327
Chicago Ave. has been an office since 1998 and 528 Greenwood has been
operating as an office since 2013.
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Zoning Board of Appeals
2. Mr. Shapiro shows proof that he has a lease at 1990 Grove and that the building
is fully ADA compliant and the lease will be verified on a yearly basis.
3. The hours of operation run from 7am-6pm and occupancy of the structures be 15
employees per building.
4. Deliveries may take place from 7am-6pm.
5. The special use be confined and recorded on the deed for both properties to the
owner of the property, Richard Shapiro.
Mr. Mirintchev seconded the motion. Motion passed 5-0.
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Memorandum
To: Honorable Mayor and Members of the City Council
From: Melissa Klotz, Zoning Administrator
CC: Johanna Nyden, Community Development Director
Subject: Ordinance 56-O-21, Granting a Special Use Permit for a Daycare Center
- Domestic Animal and a Kennel Located at 2116-2120 Ashland Avenue,
1625 Payne Street, 2147-2149 Dewey Avenue in the MXE Mixed-Use
Employment District ("Rex's Place")
Date: May 24, 2021
Recommended Action:
The Zoning Board of Appeals (ZBA), and staff recommend the City Council adoption of
Ordinance 56-O-21, granting a Special Use for a Daycare Center - Domestic Animal and
Kennel, Rex's Place, in the MXE Mixed-Use Employment District, with conditions. The
applicant has complied with all zoning requirements and meets the Standards for Special Use
for this district.
Council Action:
For Introduction
Summary:
The applicant, Kathy Lichtenstein, requests a special use permit for the expansion of a Daycare
Center – Domestic Animal, and a Kennel, and currentlyoperates Rex’s Place at 2118-2120
Ashland Ave. and 1625 Payne St. as a dog daycare and kennel. The applicant is under contract
to purchase the building and plans to expand operations into 2116 Ashland Ave. by adding a
training and agility center.
The business currently offers agility/training classes in their main location, 2120 Ashland Ave.,
but is restricted to weekends to accommodate the core daycare business. The expansion will
allow a dedicated space that does not disrupt daycare services and eliminat es the need to
continuously maneuver equipment. Interior design improvements in the new space will include
new flooring, central air conditioning, PVC paneling, and painting, and is being designed to
meet competitive standards. No exterior work is planned.
Rex’s Place operates with a staff of 15 employees and is currently supporting between 90 -100
dogs a day. The addition of the agility center is not expected to increase the capacity or size of
the daycare or kennels, but rather expand services already being offered. It will also allow for
P2.Page 367 of 506
the addition of two bathrooms and a lounge area for staff. The hours of operation for the agility
center are proposed to be the same as the daycare, Monday through Friday 6:30 a.m. to 6:30
p.m. If demand increases, hours may be extended to accommodate a need for later classes.
There are no changes to the other facilities or operations and all drop-off and pick times remain
the same. The applicant is currently working with the City to establish an official drop -off vehicle
zone for customers.
Although the special use request features a total of six properties, the only change that will
increase the intensity of any uses is the new training and agility center at 2116 Ashland Ave.
Staff is not aware of any objections to the proposal and is aware of wide support by clients who
frequent the facility and feel there is a large demand for this type of use/expansion of use in
Evanston.
The proposed special use permits for Rex’s Place will allow a locally owned business to expand
operations within the same neighborhood and continue to provide a needed service for the
community.
Legislative History:
Zoning Board of Appeals - On April 20, 2021, the ZBA recommended approval of the special
use with the following conditions for the applicant and City staff to address:
1.Within 12 months of acquisition, the applicant remove the existing curb cut, restore the street
curb, and construct a standard sidewalk the length of the property (at applicant’s own expense
in coordination with Public Works Agency staff)
2. On-street loading zone is permitted with specified hours by applicant with zone made
available for street parking during non-loading zone hours
April 20, 2021 ZBA Packet
Attachments:
56-O-21 Special Use for Daycare Care - Domestic Animal and Kennel in MXE District 2116-
2120 Ashland Rex's Place
ZBA Minutes 20210420_draft excerpt_2120 Ashland
Page 2 of 10
P2.Page 368 of 506
5/5/2021
56-O-21
AN ORDINANCE
Granting a Special Use Permit for a Daycare Center – Domestic
Animal and a Kennel Located at 2116-2120 Ashland Avenue, 1625
Payne Street, 2147-2149 Dewey Avenue in the MXE Mixed-Use
Employment District
(“Rex’s Place”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on April 20, 2021,
pursuant to proper notice, to consider case no. 21ZMJV-0033, an application filed by
Kathy Lichtenstein (the “Applicant”), owner, lessee and contract purchaser of the property
legally described in Exhibit A, attached hereto and incorporated herein by reference,
commonly known as 2116-2120 Ashland Ave., 1625 Payne St., 2147-2149 Dewey Ave.
(the “Subject Property”) and located in the MXE Mixed-Use Employment District, for a
Special Use Permit to establish, pursuant to Subsection 6-13-4-3 of the Evanston City
Code, 2012, as amended (“the Zoning Ordinance”), a Daycare Center – Domestic Animal
and Kennel, on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for a
Daycare Center – Domestic Animal and Kennel met the standards for Special Uses in
Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of May 24, 2021, the Planning and Development
Committee of the City Council (“P&D Committee”) considered the ZBA’s record and
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56-O-21
~2~
findings and recommended the City Council accept the ZBA’s recommendation and
approved the application in case no. 21ZMJV-0033; and
WHEREAS, at its meeting of June 14, 2021, the City Council considered
and adopted the respective records, findings, and recommendations of the ZBA and P&D
Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit for
a Daycare Center – Domestic Animal and Kennel on the Subject Property as applied for
in case no. 21ZMJV-0033.
SECTION 3: Pursuant to Subsection 6-3-5 of the Zoning Ordinance, the
City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-5 of the Zoning Ordinance:
A. Within twelve (12) months of acquisition, the Applicant shall remove the existing
curb cut, restore the street curb, and construct a standard sidewalk the length of
the property (at applicant’s own expense in coordination with Public Works Agency
staff).
B. On-street loading zone is permitted with specified hours by Applicant with zone
made available for street parking during non-loading zone hours.
C. The Applicant shall develop and use the Subject Property in substantial
compliance with: all applicable legislation; the Applicant’s testimony and
representations to the ZBA, the P&D Committee, and the City Council; and the
approved plans and documents on file in this case.
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56-O-21
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D. Before it may operate the Special Use authorized by the terms of this ordinance,
the Applicant shall record, at its cost, a certified copy of this ordinance with the
Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and
successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect without
the invalid application or provision, and each invalid provision or invalid application of this
ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
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56-O-21
~4~
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 6 of 10
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56-O-21
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EXHIBIT A
LEGAL DESCRIPTION
LOTS 5, 6, AND 7 IN THAYER RESUBDIVISION OF LOTS 1 TO 8 INCLUSIVE OF
BLOCK 7 IN PAYNE'S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE
SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 12, TOWNSHIP 41
NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK
COUNTY, ILLINOIS.
PINs: 10-12-421-018-0000, 10-12-421-017-0000, 10-12-421-006-0000
Commonly Known As: 2118-2120 Ashland Avenue, Evanston, Illinois.
Lots 9 and 10 in Block 6 in Payne's Addition to Evanston, being a Subdivision of the
Southwest Quarter of the Southeast Quarter of Section 12, Township 41 North, Range
13, East of the Third Principal Meridian, in Cook County, Illinois.
PIN: 10-12-415-007-0000
10-12-415-006-0000
Commonly Known As: 1625 Payne Street, Evanston, Illinois.
Lot 11 in Block 6 in Payne's Addition to Evanston in the Southwest Quarter of the
Southeast Quarter of Section 12, Township 41 North, Range 13, East of the Third
Principal Meridian, in Cook County, Illinois.
PIN: 10-12-415-005-0000
Commonly Known As: 2147 Dewey Avenue, Evanston, Illinois.
PART OF LOT 12 IN BLOCK 6 IN PAYNE'S ADDITION TO EVANSTON, A
SUBDIVISION OF THE SOUTHWEST QUARTER OF THE SOUTHEAST QUARTER
OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PIN: 10-12-415-004-0000
Commonly Known As: 2149 Dewey Avenue, Evanston, Illinois.
Page 7 of 10
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NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, April 20, 2021
7:00 PM
Via Virtual Meeting
Members Present:Violetta Cullen, Kiril Mirintchev,Max Puchtel, Lisa Dziekan, Myrna
Arevalo
Members Absent:Mary McAuley, Jill Zordan
Staff Present:Melissa Klotz, Katie Boden
Presiding Member:Violetta Cullen
_____________________________________________________________________
2116-2120 Ashland Ave.,1625 Payne St., 2147-49 Dewey Ave ZBA 21ZMJV-0033
Kathy Lichtenstein, owner, lessee and contract purchaser,submits for the expansion of Special
Use Ord. 84-O-18 for a Special Use Permit for a Daycare Center – Domestic Animal and
aKennel, Rex’s Place, in the MXE Mixed-Use Employment District (Zoning Code Section
6-13-4- 3). The Zoning Board of Appeals makes a recommendation to the City Council, the
determining body for this case.
Ms. Klotz read the case into the record and mentioned that an additional 24 letters of support
were received after the packet had been posted.
Ms. Kathy Lichtenstein, applicant, explained her proposal.She mentioned they have been in
business for 13 years and opened the kennel two years ago. They have been renting their
location and are now looking to purchase the building so they can expand their operations. The
business will remain exactly as is with a new agility center in the new space that can also be
rented out.
Member Dziekan asked for more information regarding drop offs and traffic circulation and
whether the expansion will impact those.
Ms. Liechtenstein said that due to COVID, they have been doing curbside drop off and pick ups
outside, and will continue to do so. In a meeting for her previous special use approval, there
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was discussion regarding rebuilding the sidewalk and providing a loading zone for daytime
hours. This would allow for regular parking outside of the loading zone hours.
Member Dziekan asked whether their new operations would change existing hours. Ms.
LIchtenstein replied she does not expect the hours of operation to change.
Chair Cullen asked whether they will be able accepting more dogs with the agility center. Ms.
Lichtenstein said they hope to increase the number of dogs coming in and they will be able to
increase the training. The new space could also be utilized for dogs who are competing.
However, she does not anticipate a large increase since it will be structured as classes, which
hold about ten dogs at a time. The daycare will remain as is.
Chair Cullen asked about their current capacity. Ms.Lichtenstein replied they have
approximately 100-110 dogs per day.
Member Dziekan asked about the last expansion, the impact of dogs walking through the
neighborhood, and whether there were any similar concerns with this expansion.
Ms. Lichtenstein does not foresee any additional neighborhood impact. She mentioned they are
very aware of any potential issues and that her staff has proposed a community clean up day for
the neighborhood.
Member Puchtel asked about DAPRs condition to restore the curb cut and wanted to confirm
there would be no traffic entering the building through the front. Ms. Lichtenstein replied no
vehicles would be entering the building from the front.
Member Arevalo asked about the number of additional staff being considered for the expansion.
Ms. Lichtenstein said she expects 5 or 6 new employees.Member Arevalo inquired as to where
they would park. Ms. Lichtenstein explained most of her staff takes public transportation and
those who drive park in the City lot down the street.
Chair Cullen opened the hearing up to public discussion.
Ms. Sandy Wilson spoke in support of the business and expansion.
Mr. Michael Chookaaszian, one of the partners of Double Clutch Brewing, had some concerns
about traffic. He inquired whether the curb cut can be inset five feet to allow more room for cars
on the street.
Ms. Lichtenstein said she has no problem with that request as long as it is approved by City
staff.
Ms. Klotz said staff will look into this issue further.
Deliberation:
Member Dziekan supports the project and feels it serves a need in the community. The
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P2.Page 375 of 506
proposed use is not a high intensity use in the neighborhood and the expansion supports a long
term business in Evanston. Member Arevalo agreed.
Member Mirintchev would like to see improvements with the curb cut and dropoffs, but
otherwise in full support. Member Puchtel agreed this a great project, and is supportive subject
to the proposed DAPR conditions.
Chair Cullen agreed and mentioned she is glad to see an Evanston business expand.
Standards:
1.Yes
2.Yes
3.Yes
4.Yes
5.Yes
6.Yes
7.NA
8. NA
9. Yes
Ms. Dziekan motioned to approve the proposal, seconded by Member Puchtel with conditions:
1.Within 12 months,removing the curb cut and adjacent sidewalk,restoring the street
curb, and constructing a standard sidewalk the length of the property
2.On-street loading zone permitted with specific hours needed by applicant,zone to be
available for street parking during non-loading zone hours
The motion was approved 5-0.
Adjourn 7:24 p.m.
Page 10 of 10
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Kelley Gandurski, Deputy City Manger
Subject: Ordinance 53-O-21, Amending Portions of the City Code to Extend the
Expiration Date of Permitted Uses Within the U2 Zoning District
Date: May 24, 2021
Recommended Action:
Staff recommends City Council adoption of Ordinance 53 -O-21, amending the City Code to
extend the expiration date of permitted uses within the U2 zon ing district from December 31,
2021 to December 31, 2022.
Council Action:
For Action
Summary:
Ordinance 53-O-21 amends City Code Section 6-15-7-2 "Permitted Uses" to extend the date
of expiration of the listed permitted uses from December 31, 2021 to De cember 31, 2022.
Previously, City Council approved Ordinance 135-O-19, creating a text amendment for
permitted uses in the U2 District that expired December 31, 2021.
Northwestern University subsequently requested the permitted uses be extended an additional
two years due to the inability to utilize the permitted use because of COVID -19 and restrictions
on event gathering. An Ordinance authorizing the extension of Ordinance 135 -O-19 failed to
pass from the Planning & Development Committee to the full City Council at the April 26, 2021
meeting. Councilmember Don Wilson made a reference during Call of the Wards at the City
Council meeting that night requesting that a one year extension be considered by the Planning
& Development Committee.
Legislative History:
Ordinance 135-O-19 was originally adopted by City Council on November 11, 2019. Ordinance
135-O-19 and the City Council memo from the November 11, 2019 adoption are attached.
Attachments:
53-O-21 Permitted Use Amendment U2 District
P3.Page 377 of 506
Original Memo for Ordinance 135-O-19, Amending Portions of the Zoning Ordinance Related
to Permitted Uses within the U2 Zoning District
135-O-19
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4/29/21
53-O-21
AN ORDINANCE
Amending Portions of the City Code to Extend the Expiration Date of
Permitted Uses Within the U2 Zoning District
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 6-15-7-2, “Permitted Uses”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-15-7-2. – PERMITTED USES.
The following uses shall be permitted in the U2 district:
Business or vocational school.
Fieldhouse.
Indoor recreational facility (college and university).
Outdoor recreational facility (college and university).
Parking lot (college and university).
Playground.
Stadium.
The following uses shall be considered permitted uses when conducted in
association with the above permitted uses:
-Intramural and intercollegiate sports and athletic events and
practice -therefor.
-Local, regional and State elementary and high school athletic
events and practice therefor.
- Band playing and practice in connection with the above events.
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53-O-21
~2~
- Commencement, convocation and graduation exercises
- University-sponsored lecture, speakers, musical performances
and other cultural events held within an enclosed building provided
that attendance is limited to ten thousand (10,000) or less.
- Luncheons and dinners and dining room facilities in a stadium
provided that attendance is limited to the seating capacity of the
facilities.
- Accessory uses to the above permitted uses, including
administrative and faculty offices, classroom, auditoriums, athletic
facilities and parking spaces.
- Off-street parking for hospital employees and for university
students and employees.
Temporary event (provided they are of a community or cultural nature and
further provided they meet the conditions listed below):
This Subsection provides standards to ensure that temporary uses shall
not impose an undue adverse effect on neighboring streets or property.
Community and cultural events intended primarily for residents of the City
and athletic events shall be permitted provided that the following
conditions are met:
1) Sponsors of the temporary event shall obtain City Council approval,
provide proof of event logistics approval by the City’s Special
Events Committee, and obtain a certificate of zoning compliance
pursuant to Section 6-4-8-2 of this Title.
2) Sponsors of the temporary event shall provide written notice to
residents within five hundred (500) feet of the event site at the
same time that they submit an application for a Special Event
Permit for the temporary event.
3) Attendance at such events is limited to
seven thousand (7,000) persons for indoor events and three
thousand (3,000) persons for outdoor events.
4) Free University parking is available and is provided in the U2
district to all persons attending events (as defined in this ordinance)
until all car parking spaces are full. This parking shall be provided
for no fewer than two thousand (2,000) passenger vehicles, one
thousand three hundred (1,300) of which must be within the U2
zoning district.
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53-O-21
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5) Private security is provided for those parking areas utilized.
6) Adequate provision of traffic-control devices at no City expense,
including personnel, shall be provided to ensure the free flow of
traffic and the security and safety of said traffic flow.
7) Live animals used in conjunction with any event may only be stored
within a completely enclosed building.
8) No more than six (6) single-day events and a seventh (7th) multi-
day event (not to exceed seven (7) days in duration, and that would
require approval from the City Council) shall be held in any
calendar year.
9) Lighting associated with such events shall be directed away from
adjacent residences.
10) Tractor trailers may not remain running while parked on the public
street or in off-street parking areas.
11) No activities related to special events shall occur between 10:00
p.m. and 7:00 a.m. from Sunday evening to Friday morning, and
between 11:00 p.m. and 7:00 a.m. from Friday evening through
Sunday morning, including event setup and breakdown procedures.
12) Loitering and tailgating is prohibited before, during and after such
events.
The provisions in this text amendment, approved by Ordinance 53-O-21,
will expire on December 31, 2021 2022. This text amendment shall not
create a precedent for future uses in the U2 District.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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53-O-21
~4~
SECTION 4: Ordinance 53-O-21 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas Cummings, Corporation Counsel
Page 6 of 102
P3.Page 382 of 506
Memorandum
To: Members of the Planning and Development Committee
From: Meagan Jones, Neighborhood and Land Use Planner
CC: Johanna Leonard, Community Development Director; Scott Mangum,
Planning and Zoning Manager
Subject: Ordinance 135-O-19, Amending Portions of the Zoning Ordinance
Related to Permitted Uses within the U2 Zoning District
Date: October 28, 2019
Recommended Action:
The Plan Commission recommends approval of a text amendment to the Zoning Ordinance
to revise language regarding permitted uses in the U2 University Athletic Facilities District.
Council Action:
For Introduction
Summary:
The U2 District is currently applied north of Central Street to the City limits, between Ashland
Avenue to the west and University property west of Asbury Avenue to the east. This zoning
district encompasses Ryan Field, Drysdale Field, Miller Park, Welsh -Ryan Arena, Trienens
Performance Center and Anderson Hall.
The U2 University Athletic Facilities District “is intended to permit the utilizatio n of university
facilities within the district in a manner that is compatible with the surrounding development,
which is predominantly residential.” The Zoning Ordinance lists permitted uses in the U2
District in Subsection 6-15-7-2. Permitted Uses:
The following uses shall be permitted in the U2 district:
Business or vocational school.
Fieldhouse.
Indoor recreational facility (college and university).
Outdoor recreational facility (college and university).
Parking lot (college and university).
Playground.
Stadium.
Page 7 of 102
P3.Page 383 of 506
The following uses shall be considered permitted uses when conducted in association
with the above permitted uses:
- Intramural and intercollegiate sports and athletic events and practice
therefor.
- Local, regional and State elementary and high school athletic events
and practice therefor.
- Band playing and practice in connection with the above events.
- Commencement, convocation and graduation exercises.
- University-sponsored lecture, speakers, musical performances and other
cultural events held within an enclosed building provided that attendance
is limited to ten thousand (10,000) or less.
- Luncheons and dinners and dining room facilities in a stadium provided
that attendance is limited to the seating capacity of the facilities.
- Accessory uses to the above permitted uses, including administrative
and faculty offices, classroom, auditoriums, athletic facilities and parking
spaces.
- Off-street parking for hospital employees and for university students and
employees.
Temporary event (provided they are of a community or cultural nature and further
provided they meet the conditions listed below):
This Subsection provides standards to ensure that temporary uses shall not
impose an undue adverse effect on neighboring streets or property.
Community and cultural events of a nonprofit nature intended primarily for
residents of the City and amateur athletic events shall be per mitted provided
that the following conditions are met:
1. Sponsors of the temporary event obtain a certificate of zoning compliance
pursuant toSection 6-4-8-2 of this Title.
2. Attendance at such events is limited to ten thousand (10,000) persons
or less.
3. Adequate university parking is available and is provided to all persons
attending the event.
4. Private security is provided for those parking areas utilized.
5. Adequate provision of traffic-control devices at no City expense, including
personnel, shall be provided to ensure the free flow of traffic and the security
and safety of said traffic flow.
6. Live animals used in conjunction with any event may only be stored within a
completely enclosed building.
7. No more than seven (7) such events shall be held in any calendar year in any
one facility, and each such event shall not exceed five (5) consecutive days in
duration.
8. Lighting associated with such events shall be directed away from adjacent
residences.
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P3.Page 384 of 506
9. Tractor trailers may not remain running while parked on the public street or in
off-street parking areas.
Northwestern University would like to pursue hosting nationally recognized sporting
events at the Welsh Ryan Arena, which holds a capacity of 7,039 people. However,
in order to do so, the current regulations for temporary events would need to be
amended to meet possible event types, and duration. A list of the current events,
permitted by code and held annually in Welsh Ryan Arena, is attached.
Currently, the Zoning Ordinance review process for temporary events requires a
Zoning Compliance document. If events are larger, take place on City property or
utilize City resources, the Special Events Committee reviews the logistics of the
event as they apply to City resources and makes suggestions or requirements to aid
in the efficiency of the event. Generally, the Special Events Committee reviews all
outdoor events requested on City property, i.e. street, sidewalk, park, etc., and/or
deemed to significantly impact the City as well as events that require City Council
approval. Applications typically must be submitted by the end of January for the year
in which they will occur.
An example of the Special Events Committee’s review occurs with Northwestern
University’s annual “Run for Walk” Randy Walker road race event which takes place
in the summer. The Special Event Committee’s review is not currently codified within
the Zoning Code.
Proposal Overview
The proposed text amendment, as recommended by the Plan Commission, would
revise language within Section 6-15-7-2 as it relates to temporary events. During the
September 11, 2019 meeting, the Plan Commission made several recommended
revisions to Northwestern’s proposal which related to approval of events, parking
requirements, time restrictions for events, notice to neighbors and a sunset date for
these proposed ordinance changes (these conditions are summarized in the
attached draft minutes from the Sept. 11 Plan Commission meeting, Northwestern
University's of many of inclusive be application updated been has these to
conditions, and they are also summarized in the Legislative History section).
Specifically, Northwestern seeks to amend the zoning ordinance as described below:
6-15-7-2. – PERMITTED USES
The following uses shall be permitted in the U2 district:
Business or vocational school.
Fieldhouse.
Indoor recreational facility (college and university).
Outdoor recreational facility (college and university).
Parking lot (college and university).
Playground.
Stadium.
The following uses shall be considered permitted uses when conducted in association
with the above permitted uses:
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P3.Page 385 of 506
- Intramural and intercollegiate sports and athletic events and practice
therefor.
- Local, regional and State elementary and high school athletic events
and practice therefor.
- Band playing and practice in connection with the above events.
- Commencement, convocation and graduation exercises.
- University-sponsored lecture, speakers, musical performances and other
cultural events held within an enclosed building provided that attendance
is limited to ten thousand (10,000) or less.
- Luncheons and dinners and dining room facilities in a stadium provided
that attendance is limited to the seating capacity of the facilities.
- Accessory uses to the above permitted uses, including administrative
and faculty offices, classroom, auditoriums, athletic facilities and parking
spaces.
- Off-street parking for hospital employees and for university students and
employees.
Temporary event (provided they are of a community or cultural nature and further
provided they meet the conditions listed below):
This Subsection provides standards to ensure that temporary uses shall not
impose an undue adverse effect on neighboring streets or property.
Community and cultural events of a nonprofit nature intended primarily for
residents of the City and amateur athletic events shall be permitted provided
that the following conditions are met:
1. Sponsors of the temporary event shall obtain City Council approval,
provide proof of event logistics approval by the City’s Special Events
Committee and obtain a certificate of zoning compliance pursuant
toSection 6-4-8-2 of this Title.
2. Written notice shall be provided to residents within five hundred (500) feet
of the event site within 5 business days after event approval by the City
Council.
3. Attendance at such events is limited to ten thousand (10,000) persons
or less. seven thousand (7,000) persons for indoor events and three
thousand (3,000) persons for outdoor events.
4. Adequate university parking is available and is provided to all persons
attending the event. Free University parking is available and is provided in
the U2 district to all persons attending events (as defined in this
ordinance) until all car parking spaces are full. This parking shall be
provided for no fewer than two thousand (2,000) passenger vehicles, one
thousand three hundred (1,300) of which must be within the U2 zoning
district.
5. Private security is provided for those parking areas utilized.
Page 4 of 92Page 10 of 102
P3.Page 386 of 506
6. Adequate provision of traffic-control devices at no City expense including
personnel, shall be provided to ensure the free flow of traffic and the
security and safety of said traffic flow.
7. Live animals used in conjunction with an y event may only be stored within
a completely enclosed building.
8. No more than seven (7) such events shall be held in any calendar year in
any five exceed not shall event (5) each and facility, one such
consecutive days in duration.six (6) single-day events and a seventh (7th)
multi-day event (not to exceed seven (7) days in duration, and that would
require approval from the City Council) shall be held in any calendar year.
9. Lighting associated with such events shall be directed away from adjacent
residences.
10. Tractor trailers may not remain running while parked on the public street
or in off-street parking areas.
11. No activities related to special events shall occur between 10:00 p.m. and
7:00 a.m. from Sunday evening to Friday morning, and between 11:00
p.m. and 7:00 a.m. from Friday evening through Sunday morning; with the
exception of event setup and breakdown procedures which shall not
exceed thirty minutes before or after the aforementioned times.
12. Loitering and tailgating is prohibited before, during and after such events.
The provisions in this text amendment approved by Ordinance 135 -O-19 will
expire on December 31, 2021.
Staff reviewed zoning requirements for other “Big 10” municipalities and found
varying requirements, though none appeared to specifically address professional
sporting events on campus. The municipalities generally had special event
permit processes with varying requirements for events held on public land. In
one case, Pennsylvania State University, event sponsors seeking special event
permits needed to obtain and show proof of permission from the school to hold
events on that property.
The proposed Zoning Ordinance Text Amendment to revise language regarding
permitted meetDistrict Facilities Athletic in U2 the uses University s the
standards for approval of amendments per Section 6-3-4-5 of the City Code. The
proposal is consistent with the goal of the Comprehensive Plan to support the
growth and evolution of Institutions while recognizing that they are part of their
mostly residential surroundings. The work associated with requiring events to go
through the Special Event review process will require the event logistics to be
reviewed by City staff from all City Departments and will provide an open and
public process for these events in the future, if this text amendment is approved.
Legislative History:
September 11, 2019 – The Plan Commission voted, 7-1, to recommend approval of the
proposed text amendment with added conditions of: 1.) Written notice shall be provided to
residents within 500 ft. of site within 5 days of event approval, 2.) Parking shall be provided
for at least 2,000 passenger vehicles, 1,300 of which within U2 district, 3.) Loitering and
tailgating is prohibited before, during and after events, 4.) If approved , the ordinance
Page 5 of 92Page 11 of 102
P3.Page 387 of 506
expiration date shall be December 31, 2021, 5.) Remove language referencing "unless the
City Council affirmatively votes to renew this amendment" (tied to above proposed expiration
date), 6.) Revise language so that indoor events are limited to 7,000 persons and outdoor
events are limited to 3,000 persons, and 7.) Require all events to be approved by the City of
Evanston.
Link to Plan Commission Packet for 9/11/19
August 28, 2019 - The Plan Commission continued the matter to the September 11, 2019
meeting due to lack of quorum for this agenda item.
August 7, 2019 – The Plan Commission began discussion on the proposed amendment.
Multiple the to continue requests m granted. The and requested item was atter were
continued to the August 28, 2019 meeting.
Link to Plan Commission Packet for 8/7/19
Attachments:
Ordinance 135-O-19
NU Text Amendment Application Submitted 8.23.19
Current Annual Events Hosted at Welsh Ryan
DRAFT Minutes from the 9.11.19 Plan Commission Meeting
Minutes from the 8.7.19 Plan Commission Meeting
PowerPoint Presented by Ken Proskie on 9.11.19
Questions submitted by Yvi Russell on 9.11.19
Comments recevied as of October 17 2019
Page 6 of 92Page 12 of 102
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10/14/2019
135-O-19
AN ORDINANCE
Amending Portions of the City of Evanston Zoning Ordinance to Amend
Permitted Uses within the U2 Zoning District
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 6-15-7-2, “Permitted Uses”, of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-15-7-2. – PERMITTED USES.
The following uses shall be permitted in the U2 district:
Business or vocational school.
Fieldhouse.
Indoor recreational facility (college and university).
Outdoor recreational facility (college and university).
Parking lot (college and university).
Playground.
Stadium.
The following uses shall be considered permitted uses when conducted in
association with the above permitted uses:
-Intramural and intercollegiate sports and athletic events and
practice -therefor.
-Local, regional and State elementary and high school athletic
events and practice therefor.
- Band playing and practice in connection with the above events.
Page 7 of 92Page 13 of 102
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135-O-19
~2~
- Commencement, convocation and graduation exercises
- University-sponsored lecture, speakers, musical performances
and other cultural events held within an enclosed building provided
that attendance is limited to ten thousand (10,000) or less.
- Luncheons and dinners and dining room facilities in a stadium
provided that attendance is limited to the seating capacity of the
facilities.
- Accessory uses to the above permitted uses, including
administrative and faculty offices, classroom, auditoriums, athletic
facilities and parking spaces.
- Off-street parking for hospital employees and for university
tudents and employees.
Temporary event (provided they are of a community or cultural nature and
further provided they meet the conditions listed below):
This Subsection provides standards to ensure that temporary uses shall
not impose an undue adverse effect on neighboring streets or property.
Community and cultural events of a nonprofit nature intended primarily for
residents of the City and amateur athletic events shall be permitted
provided that the following conditions are met:
1) Sponsors of the temporary event shall obtain City Council approval,
provide proof of event logistics approval by the City’s Special
Events Committee, and obtain a certificate of zoning compliance
pursuant to Section 6-4-8-2 of this Title.
2) Written notice shall be provided to residents within five hundred
(500) feet of the event site within 5 business days after event
approval by the City Council.
3) Attendance at such events is limited to ten thousand (10,000)
persons or less. seven thousand (7,000) persons for indoor events
and three thousand (3,000) persons for outdoor events..
4) Adequate university parking is available and is provided to all
persons attending the event. Free University parking is available
and is provided in the U2 district to all persons attending events (as
defined in this ordinance) until all car parking spaces are full. This
parking shall be provided for no fewer than two thousand (2,000)
passenger vehicles, one thousand three hundred (1,300) of which
must be within the U2 zoning district.
Page 8 of 92Page 14 of 102
P3.Page 390 of 506
135-O-19
~3~
4) Private security is provided for those parking areas utilized.
5) Adequate provision of traffic-control devices at no City expense,
including personnel, shall be provided to ensure the free flow of
traffic and the security and safety of said traffic flow.
6) Live animals used in conjunction with any event may only be stored
within a completely enclosed building.
7) No more than seven (7) such events shall be held in any calendar
year in any one facility, and each such event shall not exceed five
(5) consecutive days in duration. six (6) single-day events and a
seventh (7th) multi-day event (not to exceed seven (7) days in
duration, and that would require approval from the City Council)
shall be held in any calendar year.
8) Lighting associated with such events shall be directed away from
adjacent residences.
9) Tractor trailers may not remain running while parked on the public
street or in off-street parking areas.
10) No activities related to special events shall occur between 10:00
p.m. and 7:00 a.m. from Sunday evening to Friday morning, and
between 11:00 p.m. and 7:00 a.m. from Friday evening through
Sunday morning; with the exception of event setup and breakdown
procedures which shall not exceed thirty minutes before or after the
aforementioned times.
11) Loitering and tailgating is prohibited before, during and after such
events.
The provisions in this text amendment, approved by Ordinance 135-O-19,
will expire on December 31, 2021.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
Page 9 of 92Page 15 of 102
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135-O-19
~4~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 135-O-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2019
Adopted: ___________________, 2019
Approved:
__________________________, 2019
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
Michelle L. Masoncup, Corporation
Counsel
Page 10 of 92Page 16 of 102
P3.Page 392 of 506
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CURRENT ANNUAL EVENTS HOSTED IN WELSH RYAN ARENA
Permitted under current ordinance
Event Amount/year
# of
attendees Time of year
Northwestern Men's Basketball 18
Up to
7,039 Nov.-March
Northwestern Women's Basketball 17 ~1000 Nov.-March
Northwestern Wrestling 8 ~700-900 Nov.-Feb.
Northwestern Volleyball 16 ~1000 Sept.-Nov.
Northwestern Graduations 1 ~7,000 June
A&O Fall concert 1 ~3000 October
Three High School Graduations 3 ~5000 May/June
Page 17 of 92Page 23 of 102
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DRAFT- NOT APPROVED
Page 1 of 17
Plan Commission Minutes 9/11/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, September 11, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Peter Isaac (Vice-Chair), Terri Dubin, Carol
Goddard, John Hewko, Jane Sloss
Members Absent: Jennifer Draper, George Halik, Andrew Pigozzi
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Hugh DuBose, Assistant City Attorney
Presiding Member: Chairman Lewis
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Lewis called the meeting to order at 7:04 P.M.
2. APPROVAL OF MEETING MINUTES: August 28, 2019
Commissioner Isaac then made a motion to approve the minutes, seconded by
Commissioner Dubin. The Commission voted, 6-0, to approve the minutes of August 28,
2019.
3. OLD BUSINESS (Continued from August 28, 2019 and August 7, 2019)
A. Text Amendment
Special Events in the U2 District 19PLND-0032
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to Section 6-15-7-2 of the Zoning Ordinance, to revise permitted uses of the
U2 University Athletic Facilities District.
Ms. Jones provided an overview of the proposed text amendment, highlighting revisions
Northwestern University made to its application since the item was last discussed.
These changes included providing parking for free to address parking concerns and
adding time restrictions on when events could occur and how long set -up and take-
down time could be.
Page 18 of 92Page 24 of 102
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Page 2 of 17
Plan Commission Minutes 9/11/19
Mr. Mike Polisky, Deputy Athletic Director for Northwestern, gave a brief summary of
what Northwestern University is proposing, stating that there will be a limited number of
concerts and athletic events over two years and that there have been two open forums
with residents regarding the proposal with changes being proposed based off of
comments received. He then introduced Mr. Dave Davis, Executive Director of
Neighborhood and Community Relations for Northwestern University.
Chair Lewis opened the hearing to questions from the public. A total of 20 people spoke
with the following questions:
● Joe Hill inquired if Northwestern had spoken to residents since the August 7 th
Plan Commission meeting and if the lack of specifying “up to the capacity of the
venue” is a way to subvert the zoning code. Mr. Davis responded, acknowledging
the concerns of not communicating often enough and stating that Northwestern
began the process in January. They have spoken at ward meetings and hosted
open forums in which comments were received and considered as part of revised
applications. Mr. Davis added that he understands that there may be adverse
effects. A maximum of 7,000 people is proposed for events and that cannot be
changed due to venue size, there is no plan to expand and there will be
measures taken to mitigate effects including additional security, monitoring
emergency response times, working with the City on traffic and trash pickup
following events. Northwestern has attempted compromise to move forward but
will not withdraw its request.
● Mike Vasilko stated he is an architect and planner and asked what data or impact
study has been provided to support statements made by Northwestern regarding
improving the quality of life and parking. Ms. Jones responded that there were no
requests made for marketing studies showing change in property values. Much of
what was looked at was existing events and how those have affected traffic but
no official traffic study was submitted.
● Yvi Russell asked if any tickets would be sold at the door and if the intent is to
presale to Evanston residents and not need to open sales to the public. Ms.
Russell then inquired about the sunset provision requesting that a written impact
of the events on the neighborhood be submitted and that neighbors be able to
provide feedback. She then asked if different events could occur in one day, If
Northwestern will attempt to avoid conflicting with City events, if acts would be
determined by the sponsor or the act itself, and clarification on if the 7 day events
could be multi-day events. Mr. Polisky responded that Northwestern anticipates
offering tickets to Evanston residents and opening remaining tickets to the
general public. He added that once permission has been granted to hold the
events, the clock will start so there has been no ability to plan events at this time
but he would be happy to provide a report. The intention for events is to have
single events and not breaking it up to have 2 in one day. Mr. Polisky then stated
that there is not a lot of influence regarding concerts, it is a work in progress and
that there will be the ability to hold 6 single day events and one multi-day event
which would need to have City approval.
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DRAFT- NOT APPROVED
Page 3 of 17
Plan Commission Minutes 9/11/19
● Geary Kull asked if residents that signed petitions had been talked with, for
clarification on the number of parking spaces on the site and if there could be
other locations for concerts. He added that what is proposed is not considered
educational. Ms. Jones stated that staff is always open to talking to residents and
has received a number of calls, emails and documents that are a part of the
record. Mr. Polisky stated that there are roughly 1,500 parking spaces with the
recent repaving. Seat kills within the arena will vary depending on the concert
and most attendees come with more than one person which cuts down on
needed parking. Hope that opening spaces for free will h elp with the demand.
Lakefront University facilities do not have needed capacity for concerts. He
added that the ordinance change would reduce possible event days from 35 to
13. Mr. Davis then spoke briefly regarding alignment with the educational mission
and stated that it is invested in the Community and strengthening the relationship
between the City and the University.
● Mary Rosinski inquired how the events would compare with Dillo Day and
provided information on hospital visits of attendees in recent ye ars. She inquired
if that event could then be moved, how security would be addressed and how
many parking spaces exist for lakefront events. Mr. Mangum provided parking
information stating that north center structure has 1100 spaces, south visitor
center has 435, and the south deck has 492 spaces. Mary Rosinski then asked if
economic studies had been read through. Ms. Jones stated that all documents
that had been submitted to staff have been included within the Commission’s
meeting packets.
● Joyce Zeiss asked for the athletic department to provide projections on possible
revenue from events. Mr. Polisky replied that Northwestern knows the general
math behind the revenue equation but does not have exact numbers. There
would be tax revenue generated from the use. The Chamber of Commerce has
some information regarding this but no full study has been done.
● Lynn Trautmann asked if the word “indoor” had been added to the proposed
amendment. Ms. Jones replied that the actual phrase “indoor” had not been
added. She then stated that the number of people keeps this location from
becoming Wrigleyville and should be added. Chair Lewis stated that the
Commission can recommend adding that language to the amendment.
● Ken Proskie asked for clarification on the number of parking spaces. 2,000
spaces mentioned previously, now 1,500. He counted 1,359 spaces.
● Stewart Gutsman asked if there would be any willingness to use the parking
within the new welcome center on campus for concerts, if there had been any
inquiries on the desire of the Evanston community for the proposed use and if
there are comparable events instead of Canal Shores which is smaller. Mr.
Polisky stated Northwestern will run shuttles, monitor parking and provide the
shuttle for free. He then referenced the Chamber of Commerce study for
economic effects and desire and stated that no comparable events had been
looked at.
● Mark Rosati inquired about enforcing parking on the City’s end. Ms. Jones
Page 20 of 92Page 26 of 102
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Page 4 of 17
Plan Commission Minutes 9/11/19
responded that it is difficult to address that from a pure zoning perspective but
the City recently approved parking changes in terms of pricing and providing
parking on Poplar Ave. for game day events. This could be a part of Special
Event Committee logistics considerations especially for different events with
different needs.
● David Staub inquired about involvement of the Special Events Committee and
parking by the hospital. Mr. Polisky stated the hospital will be provided with a
schedule of events and the hospital vacates the parking lot when needed.
● Laurie Keenan asked what will be done for the children of Evanston to ensure
there is not an issue with concerts and alcohol and how will this differ from Dillo
Day which has gotten worse over the years.
● Christina Brandt stated that Northwestern has had nefarious actions in the past
and asked why Welsh-Ryan Arena was not specifically named and why the
sunset clause does not include the public. Mr. DuBose responded that the
amendment as written would go through the review process and at minimum go
before City Council. Commissioner Isaac added that after 2 years, Northwestern
would need to seek a new amendment and stated that it would be appropriate to
state a specific expiration date. Mr. Davis stated that he is fine with the language
change and that the intent is to hold events at Welsh -Ryan arena. Initially the
proposed language included Ryan Field and the community wanted just Welsh -
Ryan arena. The concern was if it were limited to just that it could affect current
events that are held there.
● Christina Brandt asked why the Commission would vote different than its
predecessors and it should be prepared to answer.
● Jill Kidd asked how Northwestern will prove ability to hold these events, what
data and metrics will be used, how will the City benefit and how the reporting
could be codified. Mr. Polisky replied that there will be collaborative meetings
with neighbors for concerns, attendance and expected revenue. Will work with
Kellogg on those metrics but knows revenue and impact will depend on the
event. Allstate arena has also been consulted to get a feel for how concerts and
promotions would work. He is happy to employ new language within the code.
● Susan Blatz asked about what studies were provided and if they were consulted.
Ms. Jones responded that the information submitted by Yvi Russell addressed
economic impacts and were included in Commission information packets. She
then asked why a zoning ordinance change is being considered. Chair Lewis
responded that Northwestern owns property and is seeking modifications
regarding land use. He added that the Commission will address the studies and
what is addressed during deliberation.
● Ted Trautmann inquired about the language “enclosed” not being added and if it
could be. Chair Lewis replied that an amendment could be made addressing that
language and be a part of the recommendation to City Council.
● Elizabeth Horner stated that at the previous meeting it was stated that the events
would have a positive impact on restaurants and businesses, and asked if any
study had been done to support that statement. She then referenced that the
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Page 5 of 17
Plan Commission Minutes 9/11/19
arena offers 36 food vendors and if the possible effects had been considered.
The Chamber of Commerce will address those issues.
● Dana Caspall inquired about the impact on children and if Northwestern and the
City considered the effects of these events on young children. Ms. Jones stated
that impacts on children was not separated out b ut consideration for timing of
events, set up and take down was included. The Special Events Committee
could look at various aspects regarding logistics, noise, impact to City property,
etc. Residents do have a say and could submit comments to staff or the
alderman that could be forwarded to the Committee. Ms. Caspall then asked if
the financial benefits were considered. Ms. Jones said no, that it was not a part
of the report and not in the purview of Planning and Zoning or Plan Commission
review. She asked if Northwestern would be amenable to adding a parking ban
within a mile of the stadium for anyone other than residents and their guests. Mr.
Davis replied that the Northwestern cannot authorize a parking ban on public
property but can provide a recommendation to Council.
● Amanda Bratten asked what is looked at when recommending change. Chair
Lewis stated that the short answer is the proposals must be weighed against the
standards for approval of amendments. Ms. Barton asked what will happen in 2
years at the end of the trial period. Ms. Jones replied that staff and the
Commission cannot state for certain what will occur but that if there are certain
changes such as large increase in attendees additional review would need to
occur. Dave Davis added that Northwestern will not expand the use of its
facilities to 40,000 people.
● Sarma McBride, a Wilmette resident, stated she is impacted greatly by current
events and asked if the restrictions and reimbursement of expenses could be
applied in Wilmette. Mr. Davis responded that he has talked with Wilmette and
has looked into offsetting its costs.
Chair Lewis opened the hearing to questions from Commissioners. These included:
● Commissioner Hewko explained the “give and get” of the proposed
amendment including the number of possible event days being reduced from
35 to 13 days, City approval being required for multi -day events, maximum
event attendees being reduced from 10,000 to 7,000, free parking being
provided, time limitations have been added and the proposed changes would
sunset after 2 years. He then asked if the 4% Amusement Tax and 12%
sporting tax would apply or be increased. Mr. DuBose responded that an
increase would require a change to City Code and Council approval.
● Commissioner Isaac asked how many total spaces would be allotted for free
parking and how many would be within the U2 zoning district and if
Northwestern would be opposed to prohibiting tailgating before an d after
events. Mr. Polisky responded that Northwestern could commit all existing
parking spaces in the U2 and will commit additional spaces, of the 3,800 total.
with shuttles for temporary events. He cannot commit all of the University’s
parking spaces. He added that he would support prohibiting tailgating.
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● Commissioner Sloss asked if the costs incurred by the City are transferred to
the applicant and the average attendance at games. Mr. Polisky responded
that they are. He added that there are 6,800 attend ees at basketball games
with a 7,039 seat capacity Welsh-Ryan arena.
● Chair Lewis asked if there have been similar University events hosted in this
area. Mr. Polisky responded that there are volleyball games, wrestling events,
basketball games with a capacity of 7,039 seats. Men’s basketball has the
highest average attendance.
Chair Lewis opened the hearing to public testimony. There were several
presentations and people speaking on behalf of organizations as well as 16
individuals who spoke in addition to those presenters. The presentations included
the following:
● Ken Proskie, representing neighbors east of Ryan Field. Mr. Proskie’s
presentation showed other Big 10 schools and the surrounding areas. The
information showed that Northwestern University has twice as many
residences surrounding its sports arenas than all other Big 10 schools. He
explained that there is a parking deficit with other locations having 1 parking
space per 2.6 seats versus Northwestern providing 1 parking spaces per 5.2
seats. As a point of reference for attendees who may use public transit, he
added that between 8% and 12 % of Ravinia attendees use public transit.
● Laurie McFarlane, with North Evanston Watch, provided a presentation
showing zoning use differences with Northwestern having a history of bad
behavior. She added that Northwestern has not met the standards for
approval of a text amendment.
● John Nader of Economists for Growth provided economic data and stated that
the proposal does not make economic sense. He stated that a su rvey was
done of professors with majority stating that events such as those proposed
would be a drain on the surrounding area. He added that an economic impact
presentation should be provided that demonstrates a halo effect from
attendees as it likely does not apply to this area.
● Yvi Russell provided a presentation of possible effects and impacts. She
provided a history of the property and Northwestern’s past event activities
noting violations with Northwestern hosting professional events. She also
noted the code violations on the east parking lot and that stated that the City
should not trust Northwestern’s proposed amendment.
● Roger Sosa of the Evanston Chamber of Commerce provided information on
a survey conducted by the Chamber regarding the proposal and various
aspects of the Arena. The survey was open for one month. Based on the
responses received 70% would be in favor, 20% would not and 10% were
unsure. He added that there is conflicting data on possible impacts of the
proposed amendment and conclusions have depended on assumptions. The
amendment could be a “shot in the arm” economically and expose the City to
new visitors who visit businesses.
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Chair Lewis asked for a motion for a brief recess. Commissioner Isaac motioned for
a 5 minutes recess and Commissioner Goddard seconded the motion. The
Commission recessed at 10:29
Commissioner Goddard made a motion to reconvene the meeting, seconded by
Commissioner Isaac. The meeting reconvened at 10:35
Public testimony continued with individual testimony from residents . The comments
included the following:
● Joe Hill expressed his belief that the text amendment is a ploy to avoid going
through the map amendment process and that if the amendment is approved,
the City would lose the ability to review.
● Margaret Faust stated that the amendment is inconsistent with the
Commission’s pledge and that there would be negative effects. Events are
not all created equal and the hours are inconsistent with the surrounding
neighborhood and would encourage tailgating. She encouraged the
Commission to vote no.
● Mary Rosinski stated that the amendment process is not intended to relieve
hardships or confer special rights onto individuals. She added that she
disagrees with statements regarding increased property values. The issues
are about trust and she encouraged the Commission to send the amendment
back to staff for further review.
● Ted Trautmann stated that only amateur events are allowed due to the
location within a residential area. Neighbors have rejected previous att empts
to hold professional events. Nothing has changed this time except a
renovated stadium. He encouraged the Commission to reject the amendment.
● Joyce Zeis stated that concerts are determined to be impactful. They should
occur on infill property with new buildings, which would be a compromise.
● Andrew Samiak stated that he moved to Evanston from Austin, TX and went
to Michigan State and worked in events planning for the Breslin Center. He
stated that there are cultural events that add value and to say thos e type of
events do not add value is a misstatement. He mentioned well known acts
that have booked other university spaces such as UIC pavilion (a 9,500 seat
venue) in Chicago. He referred to local businesses from the petition against
the amendment and noted that only 10 are open after 6:00 PM and 5 of those
are located over a mile away from the site. He provided information on event
attendance at Michigan Stadium and stated that it is misleading to say that
stadium and its events do not affect the outside community there.
● Stewart Gottsman expressed that there is crowding in the neighborhoods
during events. He asked that Northwestern and the Commission listen to the
residents and send the proposed amendment to the Zoning Committee.
● Amanda Braton shared that her home backs up to the back of the stadium.
She felt protected by the existing zoning and is against the proposed change.
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She added that she is a voice for mothers and the proposed change poses
safety issues that are of concern. Approving the amendment would open the
door to other changes in zoning.
● Mark Rosati expressed strong opposition to the amendment and mentioned
the UIC pavilion mentioned by a previous resident, stating that that space is
on campus and is a different type of area. He believes this is a misguided
proposal.
● Bob Cruse stated that he was hit by a car as a child on Ashland Ave. and has
concerns for traffic safety. He is less concerned with Northwestern making
money than the loss of property values and asked if Northwestern could
simply ask for a variance for events. He added that it appeared that some
slides were based on the center of the U2 district and not the property lines.
● David Straub stated that the first 3 presentations were good and he agrees
with them. He does not believe that Northwestern has met the burden of proof
and that review would be limited to logistics versus getting a full permit from
the Special Events Committee.
● C. Brandt stated opposition to the amendment and that there are no benefits
to offset the impacts. The District is bordered by residents on all 4 sides.
Concern over the introduction of alcohol sales at the arena. There are already
a number of cultural events in Evanston, is there a need for revenue in the
form of using this land?
● Jill Kidd stated opposition and supported other comments. She added that the
revenue mentioned for local business is not new spending and no substitution
was taken into account. She added she had less concern of noise within the
stadium than traffic noise and an entertainment center is not a standard.
● Susan Blatts stated support of presentations in opposition to the amendment
and that Northwestern has not met the burden of proof. Entertainment should
be provided downtown.
● Maria Topper stated that she loves Evanston and the neighborhoo d and has
safety concerns. There is a lack of parking on game days and it is reckless to
bring in events without proper infrastructure.
● Kat O’Reily stated she was impressed by the resident presentations
Chair Lewis closed public testimony and asked for further comments and questions
from the Commission.
Commissioner Isaac asked if Evanston Police Department presence is reimbursed.
Mr. Davis responded that the cost is reimbursed and the City passed an ord inance
to require reimbursement of all overtime activity
Commissioner Isaac then referenced Wrigleyville stating it is his understanding that
the Chicago Cubs send staff into neighborhoods to clean up, and if Northwestern is
open to doing something similar. Mr. Davis responded that trash receptacles are
provided for events. Mr. Polisky added that there is investment made to ensure the
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neighborhood is returned to the way it was prior to the event and Northwestern
would be open to having additional conversations though no complaints are made.
Commissioner Isaac asked if there was any thought to having open air concerts on
the lakefront versus an indoor facility similar to Evanston Space in Canal Shores or
Grant Park in Chicago. Mr. Polisky has stated that at this time concentration has
been on existing indoor space and outdoor concerns have not been considered.
Commissioner Isaac then asked if the proposed change is required to have a Paul
McCartney level artist play at Welsh-Ryan arena. Mr. Polisky stated that it is his
understanding that, per the ordinance, the change is required in order to have a for -
profit event. Some other events have been student led and non -profit in nature.
Attempting to pursue in the right manner.
Chair Lewis asked if the language is being changed to for-profit or professional
events. Ms. Jones replied that the proposed amendment would open Northwestern’s
facilities to both professional and for-profit events. The current amendment strikes
non-profit from the regulations. Commissioner Isaac asked if “amateur” and “non-
profit” address the same thing. Ms. Jones replied that that is essentially the intention.
Laurie McFarland stated that sporting events are considered an integral part of the
college experience and not in question whethe r profit is made or not.
Commissioner Hewko inquired about the language stating “intended primarily for
residents of the City”, is Northwestern arguing that giving first access to residents
addresses that intention. Mr. Polisky replied yes, that is the intention.
Commissioner Hewko then asked if there is a definition for athletic events and if
there could be different interpretations going forward. Ms. Jones stated that there is
not a definition for athletic events or language that specifically lists wh at sports
would be included in that.
Chair Lewis asked for closing remarks from Northwestern. Mr. Davis thanked the
Commission and residents for the ability to present the proposal to do something
that Northwestern may believe is simple but may also have impacts to the
neighborhood. He added that there will be measures taken to mitigate possible
effects, including foot patrols, traffic management, litter services and trash pickup as
well as ongoing conversations will occur with residents. He acknowledged t hat there
has been a confrontational relationship between Northwestern and the City that has
improved though there is some lingering distrust from some residents.
Chair Lewis closed the public hearing and the Commission began deliberations.
Chair Lewis asked if the attempt to limit noise is more or less stringent than the
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City’s noise ordinance. Ms. Jones stated that Northwestern would have to comply
with current noise regulations. Mr. Mangum added that in Title 9, the noise
regulations are stated some of which 10:00p to 7:00a Sunday through Friday, Friday
to Sunday 11:00p to 7:00a. Construction activity (set up and take down) is limited to
7:00a and 9:00p weekdays and 8:00a to 5:00p on Saturday.
Chair Lewis acknowledged that, per the current code, there are 35 possible days
that could be used for amateur and nonprofit events; if those events were available
those days would be used. The real issue is professionalism makes more events
available so more days could be used.
Commissioner Isaac stated that there would be a net of 11 more days outside of the
2 current one day temporary events that are held. He then added that he has a
number of suggested amendments to what is proposed including: adding language
regarding having the events indoors, leaving “amateur athletic events” within the
proposed language, having the University provide notice when a special event is
planned, making it clear that at least 2,000 parking spaces should be provided with
1,300 of those spaces available within the U2 district, no loitering pre or post event,
and having a definitive date for the end of the 2 year trial period of December 31,
2021.
Chair Lewis asked for clarification on how the Commission could vote on proposed
amendments to the proposal. Mr. DuBose replied that it would make sense to review
and discuss the full amendment and if needed address amendments to the full
proposal.
Commissioner Sloss stated that she generally agrees with Commission Isaac and
added that more information on possible home depreciation and certainty of an
event schedule may help. She is open to eliminating City of Evanston approval to
specifically say City Council approval and clarifying the expiration of the trial period
to a specific date.
Commissioner Goddard expressed that she is uncomfortable with requiring 2,000
spaces as there is a lot of access to public transportation and that amount of
required spaces may be excessive. She had no issues with professional events.
Commissioner Hewko stated that regulations should specify that events are indoor
only and there should be no tailgating permitted for the events, however, the
requirement of 2,000 parking spaces seems excessive. Would not strike “amateur”
events from the proposed language. Would also require City permission for all
events.
Chair Lewis suggested having City Council review would provide some control on
the type of event and inquired about the Special Events Committee review. Mr.
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DuBose clarified the process for the Special Events Committee and stated that
Director Hemingway is amenable to including these events for Special Events
Committee review.
Chair Lewis asked what the difference is between amateur versus professional.
Certain audiences may be more disruptive but that is not predicated on professional
versus amateur events. Commissioner Isaac stated that he ties the multi -day event
single day events together. He added that a 7-day tennis event could be
considerably more disruptive than a single day evening concert. He is not in favor of
multi-day events but that could be done after a 2 year testing period for single -day
events.
Commission Sloss asked if Commissioner Isaac is more opposed to multi-day
events versus professional would he be open to professional single day events and
striking multi-day events. Commissioner Isaac stated he would be open to that but
would then prefer that City Council approval be required for all events not just multi -
day events.
Chair Lewis spoke regarding studies mentioning that traffic would likely be similar to
that of existing events but that an economic analysis could be done to demonstrate a
need. Commissioner Goddard disagreed on the former point, stating the
Commission does not make decisions based off of economics.
Chair Lewis stated that there is a benefit to having local events versus having to
travel to a new location. Chair Lewis then asked if it is necessary to have the use at
this site and if it could be at a different Northwestern location and be less impactful.
There was then some discussion regarding including specific dates for the sunset
provision and when the date could be set.
The Commission then reviewed the standards for approval of amendments and
agreed that standard one is met due to the language not seeming to increase the
intensity of use. There was some disagreement on standard two with compatibility
being possible if the proposed language is modified and other items considered. The
Commission generally agreed that standard three was met with conflicting evidence
of effects of nearby property values. The Commission agreed that, with
modifications, the fourth standard of adequate utilities and services could be met.
Commissioner Hewko made a motion to approve the text amendment as
presented by staff. Seconded by Commissioner Goddard.
Commissioner Isaac made a motion to amend the proposed amendment to
retain the word “amateur” in the amendment. Seconded by Commissioner
Dubin. A voice vote was taken and the motion failed by a 1-5 vote.
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Commissioner Isaac made a motion to amend the proposed amendment to
provide written notice to residents within 500 feet of the site within 5 days of
approval of special events. Seconded by Commissioner Hewko. A voice vote
was taken and the motion passed by a 5-1 vote.
Commissioner Isaac made a motion to amend the proposed amendment to
provide free 2,000 parking spaces with 1,300 spaces being within the U2
district. Seconded by Commissioner Sloss. A voice vote was taken and the
motion passed by a 4-2 vote.
Commissioner Isaac made a motion to amend the proposed amendment to
prohibit loitering before and after events. Seconded by Commissioner Hewko.
A voice vote was taken and the motion passed by a 6-0 vote.
Commissioner Isaac made a motion to amend the proposed amendment to
limit events to no more than 7 consecutive days. Due to lack of a second, that
motion failed.
Commissioner Isaac made a motion to amend the proposed amendment to
provide an ordinance expiration date of December 31, 2021. Seconded by
Commissioner Sloss. A voice vote was taken and the motion passed by a 4 -2
vote.
Commissioner Isaac made a motion to amend the proposed amendment to
remove language referring to City of Evanston extension of the ordinance.
Seconded by Commissioner Sloss. A voice vote was ta ken and the motion
passed by a 4-2 vote.
Commissioner Isaac asked for suspension of the rules to ask a question regarding
the number of outdoor events and attendance. Mr. Polisky responded that the Run
for Walk event has approximately 1,000 participants, the Meet the Team event has
800 participants and the community movie in Ryan Field attracts approximately
2,500 participants.
Commissioner Isaac then made a motion to amend the proposed amendment
to limit indoor event attendance to 7,000 people and outdoor event attendance
to 3,000. Seconded by Commissioner Hewko. A voice vote was taken and the
motion passed by a 6-0 vote.
Commissioner Hewko made a motion for all events to be approved by the City
Council. Seconded by Commissioner Isaac. A voice vote was taken and the
motion passed by a 5-1 vote.
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Commissioner Isaac then made a motion to approve the proposed text
amendment as amended. Seconded by Commissioner Sloss. A roll call vote
was taken and the motion passed, 4-2.
Ayes: Dubin, Isaac, Sloss, Hewko
Nays: Goddard, Lewis
4. NEW BUSINESS
A. Planned Development
1012-1018 Church Street (Northlight Theatre) 19PLND-0075
Northlight Theatre, applicant, proposes to construct a 29,860 sq. ft.
Cultural Facility, live theater performance venue, with a 312 seat main
stage, rooftop entertainment deck, and a building height of 43 ft. The
following site development allowances are requested: 1) Providing zero
off-street parking spaces where 34 are required, and 2) A 2 ft. setback
from the street frontage property line at the first floor where a zero
setback is required (a new building is required to be built to the street
frontage up to a minimum building height of 24 ft. but not more than 42
ft.). The property is located in the D3 Downtown Core Development
District.
Mr. Mangum provided an overview of the proposed planned development, explaining
the site development allowances, public benefits and staff recommendation for the
project.
Mr. Tim Evans of Northlight Theatre, then gave a brief presentation of the proposed
project describing the façade and building offerings. He then introduced Mr. Craig
Smith, architect, who provided additional details on the building, including the ground
floor layout and entries, 2nd level administrative offices and balcony, 3 rd level rehearsal
hall, and lower level stage traps and pump room. He then reviewed the overall site plan,
sharing the intention to have patrons utilize public transit and nearby city garages.
Buses for student visitors would utilize a loading space on Oak Avenue.
Janet Mullet then gave an overview of the economic impact, including $55 million in new
spending in the first five years of the theatre being open in addition to $427,000 in new
city taxes and 115 full-time equivalent jobs being created.
Mr. Evans then explained some of the existing charitable partnerships Northlight
Theatre has with other organizations and briefly described some of the existing site
conditions.
Chair Lewis opened up the hearing to questions from the Commission.
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Commissioner Goddard inquired about the removal of two parking spaces in front of the
Church Street entrance. Mr. Smith responded that Northlight intends to direct patrons to
parking garages and is not looking to use that area as a drop-off space. There is a side
door off of the west alley adjacent to the City lot that can be used as an accessible
entryway. Commissioner Goddard stated that the plan will require a lot of education of
patrons and if there is valet service proposed. Mr. Smith replied that valet service is
planned for parking.
Commissioner Sloss asked if the café and patron space will be open every day. Mr.
Evans responded that it would be open and the hope is to create a gathering space for
meetings and programming during the day.
Commissioner Isaac inquired about the roof deck use. Mr. Smith stated that it will
primarily be a rehearsal hall. There will be some programming and occasionally be an
event space for 20-225 people, likely not on a regular basis but 5 to 7 times per year.
Commissioner Isaac then inquired about the parking lot used by The Barn. Mr. Smith
responded that The Barn is to remain operating during construction and that its rear
parking will be removed; Commissioner Isaac then inquired about the alley entry
access. Mr. Evans responded that the entry will be open when the building is open.
Commissioner Isaac asked how many performances are anticipated per week and how
much lead time is needed for patrons. Mr. Evans responded that there are matinee
shows on Wednesday, Saturday and Sunday at 1 :30 or 2:00pm and Tuesday through
Sunday performances at 7:30 or 8:00pm; patrons arrive 30 minutes prior at the earliest.
Commissioner Hewko asked about the economic benefit for the temporary construction
period. Mr. Smith stated there will be a 14 to 15 month construction duration. Ms. Janet
Mullet provided a summary of the 25 year impact study completed in July, including
$15,000,000 in materials and $13,000,000 in new labor
Chair Lewis asked for clarification on the accessible entry off of the alley and whether or
not the front entry was accessible. Mr. Smith responded that the front entry is fully
accessible and the alley entry was an alternative to stopping to drop off a pa tron
needing an accessible entrance on Church Street. Chair Lewis then asked if one set of
doors would be adequate for 300 patrons. Mr. Smith responded yes, that this has
worked in the current theatre location, and from experience, there is a gradual exit with
people tending to linger.
Chair Lewis suggested placing a handicapped space on Church Street near the front
entry.
Chair Lewis then opened the hearing to questions from the public.
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Marty Class, nearby property owner spoke in favor of the project a nd stated his
appreciation of Northlight’s work with other organizations. He then inquired about the
surface parking lot at 1621 Oak St and whether that would be a part of the project as
there had been discussion of taking over the lot for construction and possibly
purchasing it in the future. Mr. Smith replied that had at one point been considered but
is no longer being considered as part of this proposal. Mr. Evans described earlier plans
that had two phases: Phase I is construction of the building at 101 2 Church. Phase II
would be to build a second stage for performances but that is not proposed at this time
and would be years away and dependent on fundraising. Parking in that case would be
retained and be partially subgrade.
Mr. Evans provided a closing statement expressing that Northlight Theatre hopes to
have a marriage of art and commerce and is excited to be coming back to Evanston.
Heavy fundraising is planned and groundbreaking would be in 2021 or 2022 with the
building being constructed a year from that time.
Chair Lewis closed the public hearing and the Commission began deliberation.
Commissioner Goddard stated that she loved the building. Her concern is with
permanently losing the 2 parking spaces in front and suggested that valet be
incorporated on a part time basis there.
Commissioner Isaac stated that Fridays and Saturdays, the area is crowded but he is
not overly concerned with that. Overall, a great project but expressed that removal of
the 1621 Oak parking lot would be negative.
Commissioner Dubin stated that this is a great project, a great building and function.
She added that there is an underutilized parking lot on the south side of the alley further
east of the site.
The Commission reviewed the standards for approval of a special us e, planned
development, and planned development in the downtown districts.
Commissioner Goddard made a motion to approve the proposed development
as presented by staff. Seconded by Commissioner Isaac.
Commissioner Isaac then asked for an amendment to be added to include a
restriction from using 1625 Oak lot as part of the valet service. Commissioner
Dubin seconded that motion. A voice vote was taken and the motion failed 3-3.
A roll call vote was then taken on the original motion which passed, 6-0.
Ayes: Dubin, Hewko, Isaac, Goddard, Lewis, Sloss
Nays:
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B. Map Amendment
Howard Street Rezoning 19PLND-0080
A Zoning Ordinance Map Amendment pursuant to City Code Title 6, Zoning,
to rezone properties located at 951-1125 Howard Street from the C1
Commercial District to the B2 Business District.
Commissioner Sloss made a motion to continue the item to the September 25,
2019 Commission meeting. Seconded by Commissioner Isaac.
A roll call vote was then taken on the original motion which passed, 6-0.
Ayes: Dubin, Hewko, Isaac, Goddard, Lewis, Sloss
Nays:
C. Text Amendment
Accessory Recreational Cannabis Use 19PLND-0078
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to create definitions for recreational and medical cannabis related uses,
establish any applicable general provisions for such uses, establish any
applicable parking requirements for such uses, and amend the permitted
and special uses in the Business, Commercial, Downtown, Research Park,
Transitional Manufacturing, Industrial, and Special Purpose and Overlay
zoning districts.
Commissioner Dubin made a motion to continue the item to the September 25,
2019 Commission meeting. Seconded by Commissioner Isaac.
A roll call vote was then taken on the original motion which passed, 6-0.
Ayes: Dubin, Hewko, Isaac, Goddard, Lewis, Sloss
Nays:
4. PUBLIC COMMENT
There was no public comment.
5. ADJOURNMENT
Commissioner Isaac made a motion to adjourn the meeting. Commissioner
Dubin seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6 -0.
The meeting was adjourned at 1:48 am.
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Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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Plan Commission Minutes 8/7/19
MEETING MINUTES
PLAN COMMISSION
Wednesday, August 7, 2019
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Colby Lewis (Chair), Peter Isaac (Vice-Chair), Terri Dubin, Carol
Goddard, George Halik, Jane Sloss
Members Absent: Jennifer Draper, Andrew Pigozzi
Staff Present: Scott Mangum, Planning and Zoning Manager
Meagan Jones, Neighborhood and Land Use Planner
Hugh DuBose, Assistant City Attorney
Presiding Member: Chairman Lewis
1. CALL TO ORDER / DECLARATION OF QUORUM
Chair Lewis called the meeting to order at 7:02 P.M.
2. APPROVAL OF MEETING MINUTES: July 24, 2019
Commissioner Isaac then made a motion to approve the minutes as amended,
seconded by Commissioner Goddard. The Commission voted, 5-0, with one abstention
to approve the minutes of July 24, 2019.
3. NEW BUSINESS
A. Planned Development
1215 Church St. 19PLND-0069
YWCA Evanston/North Shore YWCA Evanston/North Shore submits for
a Special Use for a Community Center - Public, and Recreation Center -
Public, to allow for addition and expansion of the existing special use,
and for a Planned Development to demolish two ex tant residential
buildings and construct a 2-story entrance on the south facade of the
existing administration center and pool building, construct a 4-story
addition at the north end of the property, construct a 2nd-story addition
to provide connection between the two structures, and to provide 78
parking spaces, in the R4 General Residential District. Site development
allowances are requested for: 1) Parking located within the required 27'
front yard setback where parking is not permitted, 2) Parking (load ing
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zone) located within the required 10' west interior side yard setback
where parking is not permitted, 3) Impervious surface coverage of 75.5%
where 55% is the maximum permitted, 4) Building height of 42.4' and 4
stories where 35' not to exceed 2.5 stor ies is permitted, and 5) Open
loading zone located in the front yard where permitted to be located in
rear yards. The applicant may seek and the Plan Commission may
consider Site Development Allowances as may be necessary or
desirable for the proposed development.
Mr. Mangum provided an overview of the proposed development and the allowances
requested. Mr. Steve Bauer, attorney with Meltzer, Purtill and Stelle, then introduced the
Karen Singer (President and CEO of YWCA), Shabnum Sanghvi (Vice-Chair Board of
Directors for YWCA), Jim Kastenholz (The AT Group), Jack Schroeder (Landon Bone
Baker Architects), Chris Hutchinson (Terra Engineering), Chris Neely (Terra
Engineering), and Mimi McKay (McKay Landscaping). He then stated that the proposal
had obtained a Certificate of Appropriateness (CoA) from the Preservation Commission
and received a positive recommendation from the DAPR Committee. He then explained
that the development includes a partial redevelopment of the site, certain elements will
be removed and others will remain. Building height is the only site development
allowance not associated with existing building constraints.
Ms. Shabnam explained the value of the YWCA and the proposed project. She gave a
brief history of the site and stated that YWCA has served over 800 people yearly and
over 2,000 students with a number of programs.
Karen Singer, CEO of YWCA, shared that the needs of the community have grown and
changed and the YWCA has grown to meet those needs. The budget has also
increased; however, the building footprint has not changed in 50 years. An assessment
was done and feasibility study was done to determine whether or not the organization
should remain in Evanston. The end result was a decision to remain and undertake
improvements and expansion.
Mr. Kastenholz provided details on the proposed development. Parking is proposed in
excess of the zoning requirements but is needed due to programming and events.
Jack Schroeder provided an overview of the site configurations and interior
improvements. He emphasized that the family residential entry is now separate from
general entry. There will be renovations to the aquatic space and classroom and office
space added. Family living area will have shared laundry, kitchen and play area. He
added that the glass area on the north façade is classroom space and intended to be
more inviting. Lighting on site will be directed downward and mechanical equipment will
be reviewed as it relates to noise.
Mr. Steve Bauer provided review of the building height and orientation. He stated that
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seven community meetings have been held as well as meetings with individual
residents. City staff was present for at least one of those meetings.
Chair Lewis opened the public hearing to questions from the Commission.
Commissioner Halik asked how neighbors will be shown improvements to the façade.
Mr. Mangum stated that the proposed project will be in front of Planning & Development
Committee and will be before DAPR prior to issuance of a building permit.
Commissioner Isaac asked if the removal of stairs leading to Ridge Avenue was at
staff’s request. Mr. Mangum responded that staff made that request as Ridge is a busy
street and having a mid-block crossing was not considered to be safe. Commissioner
Isaac then asked for clarification on the lot orientation and setbacks. Mr. Mangum stated
that staff considered Church Street to be the front yard and that the parking is within the
27 foot setback.
Chair Lewis stated that the parking would be considered an existing conditi on that
cannot be expanded. Commissioner Halik responded that one could argue a different
front yard setback.
Commissioner Goddard asked if there is a dire need for more domestic violence victim
space, why is it limited to just the 3rd and 4th floors? Ms. Singer stated that the YWCA
was hoping to keep a balance that is non-institutional and that would also require more
staffing. Chair Lewis confirmed that what is proposed meets the need. Ms. Singer
responded that is does.
Commissioner Sloss inquired about the distance from the building to the closest
adjacent building. Mr. Schroeder responded that he did not know for certain. Mr.
Mangum responded that the distance is approximately 60 feet.
Chair Lewis stated that that the building is in an historic district and that demolition of
the existing house was approved by the Preservation Commission. He then asked how
that relates to the proposed building and how far back is it from Church Street? Mr.
Bauer responded with clarification on where the historic district boundary is and
compared the existing conditions to what is proposed.
Chair Lewis then inquired about the material palette. Mr. Bauer responded that there will
be metal paneling on the addition and at the entry that is painted white. The overall
façade of the development will be revisited.
Commissioner Halik stated that he has an issue with the site plan and mentioned the
loading and trash being located next to adjacent homes. He also expressed concerns
about the mechanical equipment. Mr. Bauer responded that placing the trash in the
north lot does not make sense and that the building does not really have a backyard. He
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added that he has tried to figure out how the trucks could best maneuver on the site.
Mr. Bauer added that the site plan is presented differently from what is in the meeting
packet. He mentioned that staff had concerns with access being off of Ridge and that
currently the trash bins have no enclosure. Commissioner Isaac asked how many more
bins are anticipated. Mr. Bauer responded that a 50% increase in bins is anticipated.
There are currently 2 trash bins and 2 recycling bins.
Chair Lewis then made an announcement for the ability of homeowners within 1,000
feet of the proposed development to request a continuance. He then opened the
hearing up to questions from the public. A total of 4 people asked questions, including
the following:
● Dave Brannigan asked if the intent of the proposed fence to replace the brick
wall and fence of the neighbor, if the current location of the trash will remain, and
why his property does not have any landscaping relief. Mr. Bauer responded that
all changes are intended to be on YWCA property and that additional trees and
landscaping can be added. YWCA is working to confirm the trash location but it
will likely be where it currently exists.
● Elizabeth Rack asked how the proposed development helps the historic district,
how does the development not impact the surroundings as a planned
development, and if it is possible to see renderings of other buildings along the
Ridge and Asbury corridors. Mr. Bauer provided clarification on the district
boundary and stated that the new entry is more welcoming. He added that the
Preservation Commission had concluded that enough change had taken place to
the house on the south lot that demolition had little impact. He then explained
that there will be new landscaping, stormwater retention, new buildings and
improved parking circulation. Renderings would need to be commissioned by the
owner. Chair Lewis added that the mission of the YWCA could be considered a
benefit of the proposed plans to the wider community.
● Tom Roland stated he appreciates movement of the trash enclosure and the
Commission and staff working on the façade then asked what specifically will be
changed, what the height of the separating wall will be, if there will be a study
done to show renderings and impact, and studies regarding building orientation.
Mr. Bauer explained that possible impact to the neighbors will be addressed. He
added that the programming will not shrink and that as mentioned previously the
team will be looking at materials and will revisit th e wall height and various
building orientations were looked at and considered.
Chair Lewis then asked for testimony from the public. A total of 6 people spoke and
included the following comments:
● Mary McWilliams stated that the proposed addition lacks context with 1970’s
addition or the surrounding properties and that it looks more like a correctional
facility. She also expressed disappointment in the approval for the house
demolition and that there are other buildings constructed that respect
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surrounding properties. She supports further work on the façade.
● Mr. Brannigan expressed that he is bothered by early trash pick -ups and that
increased bins are a negative impact.
● Ms. Rack stated that she echoes Ms. McWilliams’ thoughts and added concerns
regarding lighting levels and noise from the mechanical equipment, asking for
clarification on how it will be mitigated.
● Mr. Roland stated that he appreciates the comments provided so far and that
with the 19% increase in building space, an enhanced landscaping plan w ould be
a good solution.
● Evelyn McGowan stated that she is happy that circulation is being addressed and
that the existing house does not serve the shelter well. She added that echoing
nearby historic structures does not always work and that a modern look works for
new buildings that will stay for years.
● Joan Safford expressed concerns with the aesthetics of the rear building and
tunneling connecting the buildings. She added that the district has lost
contributing buildings and that changes can be made to b etter integrate the
building into what exists.
Mr. Bauer responded to the comments saying that there is a repeated theme as it
relates to aesthetics of the projects and that the YWCA intends to work with staff on the
façade as well as the trash enclosure location and landscaping. A considerable amount
of thought was put into the site and building orientation so it will likely not be changes.
Chair Lewis closed the public hearing and the Commission began deliberation.
Commissioner Isaac stated that he believes the project is a net positive but there are
also some items that need more thought including landscaping to the west and trash
pick-up. A condition should be added that trash pickup not before a certain time to
address current issues and make sure there is no increase.
Commissioner Halik asked if the enclosure could be moved. He then stated that sound
is an issue as our lighting issues but those can be mitigated. He added that the view
from Asbury Ave, is important and the relationship between the t wo buildings is
important. He suggested that the building be stepped back and that both color and
materiality are important. He then expressed concerns that some zoning issues are
being left to other committees, wondering if the group should come back to the
Commission to present their changes.
Chair Lewis stated that the purpose of the Commission review is to provide a
recommendation to the Council and there will be other opportunities to see the changes
YWCA makes to the project.
Commissioner Goddard stated that Evanston is lucky to have the organization and that
she supports the development but wishes it did not look as institutional.
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Chair Lewis stated that he does not think the building should mimic what exists but
should be sympathetic. He referenced the addition done by the Catholic School on
Ridge Ave. and encouraged something similar to be the goal. He agreed that the front
entry could be more sympathetic. He cannot see many deliveries being an issue but
stated that the commission cannot see there will be no detrimental effects if neighbors
will be affected.
The Commission then reviewed the relevant standards for approval for the planned
development and found that it met most applicable standards, however, there was
disagreement on #4 for Special Use and #7 regarding the demolition of the historic
house.
Commissioner Halik expressed concern of meetings being close together with little
change able to occur between. Plan Commission seemed to be doing the same thing.
He believes the architects are good but should also listen to the neighbors.
Commissioner Isaac stated that Council may approve the development even if the
Commission votes to recommend approval.
Commissioner Dubin asked who determines when enough changes have been made
and if the applicant will take comments made into account. She added that specific
comments can be configured into conditions.
Commissioner Isaac stated that it is not uncommon to put authority into staff’s hands for
more minor changes. He then inquired about the property to the north having a curb cut,
stating that left turns do occur. Commissioner Sloss mentioned that a porkchop had
been added at that curb cut to discourage that movement.
Commissioner Isaac made a motion to accept staff’s recommendation of the
planned development as presented with modification to the 1 st condition to
add “to the satisfaction of City staff” and the addition of the following
conditions: Increasing landscaping on the west to the satisfaction of City staff
and that the applicant be prohibited from scheduling trash pick-up before 9:00
AM. Commissioner Goddard seconded the motion. A roll call vote was taken
and the motion passed, 5-1.
Ayes: Dubin, Goddard, Isaac, Lewis, Sloss
Nays: Halik
A brief recess was taken and the next agenda item’s hearing began at 9:32 PM
A. Text Amendment
Special Events in the U2 District 19PLND-0032
A Zoning Ordinance Text Amendment pursuant to City Code Title 6,
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Zoning, to Section 6-15-7-2 of the Zoning Ordinance, to revise permitted
uses of the U2 University Athletic Facilities District.
Ms. Jones provided an overview of the proposed text amendment, including the 2 year
sunset provision that was added from the original submittal.
Commissioner Sloss inquired about the Special Events Committees specific standards.
Ms. Jones replied that the group reviews a number of items similar to the Design and
Project Review Committee with representation from several City Departments to ensure
that events have proper logistics and safety or security measures that may affect City
resources.
Commissioner Halik asked if any events had been held under the current wording. Ms.
Jones responded that no events had been held under the current wording. However,
there have been events in the past in the 70s, including a Bears game and, she
believed, a concert had been held as well that did not have City permission. Concerts
could be permitted with the conditions stated.
Commissioner Isaac stated that with the 7,000 attendee cap, events would likely not be
in Ryan Field but in Welsh-Ryan Arena or at one of the baseball fields. Ms. Jones
responded that is essentially the case. He then inquired about the current events held
and confirmed that those events are considered permitted under the current regulations.
Commissioner Isaac then asked if Northwestern University sells tickets to their events, if
the City sees any amusement tax from those sales. Mr. DuBose replied that sporting
events do not qualify as amusements, there is a separate sporting event ticketing tax.
Mr. Isaac asked if the City expects to obtain amusement tax from new events. Mr.
DuBose replied that if the event is a concert then yes, however, he would need to
review the event to see what tax, if any would be obtained.
Commissioner Isaac then asked about the phrase “intended primarily for residents of
the City” and how that threshold would be met. Ms. Jones responded that there have
not been conversations specific to that item but could be discussed in the future
Mr. Mike Polisky, Deputy Athletic Director for Northwestern stated that Northwestern
University could open presale tickets to Evanston residents. Have done some general
activities and is very excited to do something specific. There will be a limited number of
events over a 2 year time frame. Northwestern University met with staff, the alderman,
and residents and has added a sunset provision to the original request. Northwestern
would like a chance to show the ability to hold the events.
Mr. Dave Davis, Executive Director of Neighborhood and Community Relations for
Northwestern University, stated that Northwestern has worked with residents and will
continue to do so. Northwestern has been empathetic to concerns and has made
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changes. He added that they are respectfully requesting a favorable recommendat ion
from the Plan Commission.
Chair Lewis opened up the hearing to questions from the Plan Commission.
Commissioner Goddard stated that with the reduction in maximum number of attendees
permitted will parking be able to be contained within the existing p arking lot. Mr. Polisky
stated that in Welsh Ryan Arena, there will likely be less than 7,000 attendees due to
stage setup. There are roughly 2,000 parking spaces between the east and west lots.
Basketball games have sold out before. There are also Uber and Lyft services available.
Northwestern would be willing to open lots for free to ease neighborhood parking
issues. There is a 12% ticket tax that Northwestern pays and 4% amusement tax.
Would be open to amending that to be beneficial for the City.
Chair Lewis stated that there is currently shuttle service offered for football games and
asked if Northwestern would be open to providing that service for this use. Mr. Polisky
responded that they would be open to trying that if it would alleviate concerns.
Commissioner Halik inquired if additional events would be added. Mr. Polisky stated
beyond current events, 6 single day events and one multi-day event would be permitted.
A tennis tournament was the impetus for the request.
Commissioner Sloss asked if there is any data based on previous events on the
economic impact to local businesses. Mr. Polisky replied that the impact would be
different with different events. He cannot confirm what specific acts would be secured
and it is difficult to obtain exact data on attendees who visit businesses or stay in local
hotels.
Chair Lewis stated that the request for a liquor license at the arena is not an issue
reviewed by this body.
Commissioner Isaac asked how many events are currently at Ryan Field. Mr. Polisky
responded that in addition to the 7 home football games, there is a “Meet the Team”
event, Randy Walker 5K Memorial Run, and a community movie night.
Commissioner Halik asked if this doubles the amount of permitted events that have
more than the number of available parking spaces. Mr. Polisky responded that there are
roughly 18 basketball games held in Welsh –Ryan.
Chair Lewis confirmed that the proposed amendment does not discriminate against
facility with regards to maximum number of attendees. Mr. Mangum responded that this
applies to events within facilities in the U2 District.
Commissioner Dubin asked if the applicant had talked to the Parking Division regarding
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metering in the neighborhood. Mr. Polisky responded that Northwestern staff has been
speaking with City staff as well as with the Hospital, Northwestern Police, Fire
Department and Emergency Services to ensure right ways of traffic mitigation. He
added that the City recently initiated changes to the meters for some adjacent streets.
Commissioner Isaac asked how often does more than one event with more than 500
people occur in one day and if the applicant had contemplated that multiple events may
happen in one day. Mr. Polisky responded that Northwestern typically does not have the
staffing to hold multiple events in one day. Typically avoid multiple events on football
game days. Some sporting events may happen on the same day but not to the extent
that causes a lot of traffic. Men’s basketball games (held in Welsh -Ryan Arena) are the
most traffic generating games. As a possible example, Northwestern may have a Friday
night event, have that taken down, and then prepare for an event the next day.
Commissioner Halik inquired if Northwestern has considered a parking garage on the
west parking lot. Mr. Polisky responded that he is not sure the neighbors would like that
option. Have worked with Canal Shores to find additional parking; do provide shuttle
service from other campus parking garages.
Chair Lewis then explained that neighbors within a certain radius of the site are able to
submit a request for continuance of this agenda item and reasons why a request could
be submitted.
Ms. Judy Berg stated her request for a continuance and presented her written request.
Several other people expressed intention to submit requests.
Mr. DuBose stated that it would be beneficial to gather all of the requests to be
submitted.
Gary Kull stated his request for a continuance explaining that he did not receive notice
and did not have adequate time to prepare a response to Northwestern’s presentation.
Laurie McFarland stated that many residents did not see the revised proposal as it was
presented two days before the meeting and were told there may be additional revisions.
Residents wish to show effects on businesses and the surrounding community.
Mr. DuBose then cited Article 13 (E) of the Plan Commission’s Rules and Procedures
regarding who is able to request continuances and the purpose of them. He confirmed
that the distance requirement applies to residents north of Isabella. He asked that
residents state that they wish to rebut testimony that has been presented.
Chair Lewis confirmed that the item would be heard at the August 28, 2019 meeting.
Ms. Jones stated that the regular meeting is scheduled on Septem ber 11, 2019; the
August 28th meeting is a special meeting that will occur at the same time and location.
Page 43 of 92Page 49 of 102
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Chair Lewis opened the hearing up to comments from the public. A total of 6 people
spoke with the following comments:
● Lynn Troutman stated there has been conflation of events and locations, that
there will be 6 or 7 events of a different nature which potentially changes effects.
She also does not want the risk of events changed from Welsh -Ryan Arena to
Ryan Field and asked why the property is being rezoned. Chair Lewis stated that
the property is not being rezoned.
● Mark Sloane of the Central Street Neighbors Association stated that the
Alderman should be here on behalf of residents and that when he was on a City
Committee, no items were heard in August. Asked if information could be
provided on the special events and that it is clear they could be anywhere in the
U2. He then asked what the Special Events Committee is and if only the multi -
day event would be approved by Council. Ms. Jones stated that the Committee
is a staff Committee not an elected Committee. The special events could be
reviewed by Council or the Special Events Committee. Mr. DuBose added that
the Council approves many special events. He will include the list of events that
the Council approves. Mr. Sloane expressed that the proposed change is
changing the nature of events, not the number of events.
● **Andy Berman asked for clarification on how many additional events have been
put on under the current code, why Welsh-Ryan Arena is not named instead of
7,000 attendees and if legal counsel was used in that decision. Mr. Polisky
responded that there is usually one additional event. There was a recent student
run concert with Carly Rae Jepsen. Dave Davis added that using 7,000
attendees was more consistent with the current language within the code and
did not want to create any issues with stating a specific event, would be open to
amending code to read as an indoor event as mentioned by Commissioner
Isaac.
● Yvi Russell inquired if there would be notice for the August 28th meeting. Chair
Lewis responded that since this item is being continued there would not be
additional notice sent out for the next meeting.
● Matthew Grayson asked if any income would be obtained from television rights
and if any effort would be made to ensure no conflicts with City events. Mr.
Polisky stated that he was unsure about the additional revenue streams and
television rights and it would likely depend on the type of the event. Would
expect revenue from ticket and concession sales. Northwestern would like to
coordinate as much as possible with the City and do whatever they can.
● Joyce Weinzbizki asked if Northwestern would host their own type of food as a
lot of money is not seen by local businesses. Mr. Polisky stated that concessions
would be sold as is currently done and he has heard from local businesses that
many attendees patronize the area restaurants.
● Andrea Verseny asked if there would be any restrictions placed on set up and
cleaning. Mr. Polisky stated that the University would abide by the 11:00pm
noise ordinance and that an area has been carved out for additional storage.
The University would work to coordinate and ask that clean -up and set-up
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Plan Commission Minutes 8/7/19
happen at more appropriate times. Chair Lewis then stated that the noise
ordinance does references a morning time.
Commissioner Isaac made a motion to continue this item to the August 28,
2019 Plan Commission meeting. Commissioner Goddard seconded the
motion. A voice vote was taken and the motion passed, 6-0.
Ayes: Dubin, Goddard, Halik, Isaac, Lewis, Sloss
Nays:
4. PUBLIC COMMENT
There was no public comment.
5. ADJOURNMENT
Commissioner Goddard made a motion to adjourn the meeting. Commissioner
Isaac seconded the motion.
A voice vote was taken and the motion was approved by voice vote 6-0.
The meeting was adjourned at 10:48 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
**Please note a Scrivener’s error made on page 10 was corrected on 9/6/19 after
the Plan Commission approved the minutes on 8/28/19.
Page 45 of 92Page 51 of 102
P3.Page 427 of 506
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residential neighborhoodsPage 58 of 92Page 64 of 102P3.Page 440 of 506
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Bryce Jordan Center (Penn State)
/I
-Distance to closest single-family
home =3,570 feet
-Multiple access roads
-Ample off-street parking
-No need for vehicles to enter
residential neighborhoodsPage 60 of 92Page 66 of 102P3.Page 442 of 506
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Page 61 of 92Page 67 of 102P3.Page 443 of 506
-Distance to closest single-family
home =320 feet
-79 single-family homes within
1000 feet
-4—lanearterial access road
adjacent to arena
-Some vehicles could enter the
adjacent neighborhood (but there
is ample off-street parking)Page 62 of 92Page 68 of 102P3.Page 444 of 506
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Page 63 of 92Page 69 of 102P3.Page 445 of 506
U2 Zoning District (Northwestern)
-520 single-family homes
within 1000 feet of U2 zoning
district
-21 multi—fami|yresidential
buildings within 1000 feet of
U2 zoning district
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Northwestern
Northwestern
__
Name 0 University
Nebraska
Rutgers
Indiana
Wisconsin
Ohio State
Minnesota
Illinois
Michigan State
Michigan
Maryland
Purdue
Iowa
Total (Excluding NU)
Number of Single-Family Residences
Within 1000 Feet
B
SSE)
Summary of Residential Proximl or g
enn State
'tyf Bi 10 Arenas
From the perimeter
of the U2 zoning
From the perimeter
of Welsh-Ryan Arena
110 (total)
225Page 66 of 92Page 72 of 102P3.Page 448 of 506
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Page 67 of 92Page 73 of 102P3.Page 449 of 506
Summary of Parking for Big 10 Arenas
me of Univ
Nebraska
Rutgers
Indiana
Wisconsin
Ohio State
Minnesota
lllinois
Penn State
Purdue
Iowa
Michigan State
Michigan
Maryland
15,500
3,000
17,222
17,142
18,809
14,525
15,500
15,251
14,804
15,056
15,000
12,707
17,950
pacity Number ofArena
asketball Number of PavedOff‘
Seats Per ParkingStreetParkingSpacesamesSace
Northwestern
8,300
4,300
5,300
5,000
7,000
12,300
5,100
4,800
5,800
4,700
4,100
6,100Page 68 of 92Page 74 of 102P3.Page 450 of 506
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Page 69 of 92Page 75 of 102P3.Page 451 of 506
Attendees Per Event
Parking Spaces Needed
(2.6 -3 persons/vehicle)
Parking Spaces Available
(East +West Ryan Lots)
Parking Space Deficit
**Assumes that every parking spot is available for event patrons.No spots would be used by
hospital employees,residents,contractors,NU staff/faculty,etc.
fP k'ng Lot Capacity or efW I h-Ryan Event
If 100%of Attendees
Analysiso ar
987 -1,348 **
2,346 -2,707
7,039
1,359Page 70 of 92Page 76 of 102P3.Page 452 of 506
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Page 71 of 92Page 77 of 102P3.Page 453 of 506
Parking Spaces
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West Ryan Lots)
Maximum
Number of Event
Patrons Until
Parking Spaces
Are Full
Parking Ratio =2.6 Par mg a Io=3
f P k'ng Lot Capacity or e s -yan EventAnalysisoarPage 72 of 92Page 78 of 102P3.Page 454 of 506
Page 73 of 92Page 79 of 102P3.Page 455 of 506
(p D
Proposed Events in U2 District
°NU Men's Basketball (18 games;
°High School Graduations (3 graduation ceremonies;
°NU Graduations (6 graduation ceremonies;
°
18 days of events
2 days of events
2 days of events
13 da s of events
NOTE:Excludes 7 football games with attendance up to 47,130 each
With 3,500+Attendees
TOTAL (35 days of events)Page 74 of 92Page 80 of 102P3.Page 456 of 506
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The Surrounding Neighborhood (Central Street)
-Single lane in each direction
-Busy east—west road with
parking on both sides
\-Used by emergency vehicles
from 2 fire stations and for
access to Evanston Hospital
emergency room
°Used for daily work commute
by employees at Evanston
Hospital,small businesses,Page 76 of 92Page 82 of 102P3.Page 458 of 506
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'1'Loud noise disturbances during event set—up and clean-up (often before 7 am and
after 11 pm):
-Motorized carts,tractors,and trailers
-Vehicle backup beep-alarms
°Idling buses
-Weekly porta-bathroom servicing (deafening vacuums at 2-4 am)Page 78 of 92Page 84 of 102P3.Page 460 of 506
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Page 91 of 92Page 97 of 102P3.Page 473 of 506
10/17/2019 CITY OF EVANSTON Mail - Re: Proposed zoning ordinance text amendment pursuant to City Code Title 6, Zoning, to section 6-15-7-12…
https://mail.google.com/mail/u/0?ik=4ec545897d&view=pt&search=all&permthid=thread-f%3A1643965413345241789&simpl=msg-f%3A16439654133…1/1
Meagan Jones <mmjones@cityofevanston.org>
Re: Proposed zoning ordinance text amendment pursuant to City Code Title 6, Zoning, to section 6-15-7-12 of the
zoning ordinance to revise permitted uses of the U2 District
1 message
Christina Brandt <cmbrandt73@gmail.com>Fri, Sep 6, 2019 at 5:06 PM
To: cityclerk@cityofevanston.org, shagerty@cityofevanston.org, mmjones@cityofevanston.org, jfiske@cityofevanston.org, pbraithwaite@cityofevanston.org,
mwynne@cityofevanston.org, dwilson@cityofevanston.org, rsimmons@cityofevanston.org, tsuffredin@cityofevanston.org, erevelle@cityofevanston.org,
arainey@cityofevanston.org, cfleming@cityofevanston.org
Expanded distribution list
On Fri, Sep 6, 2019 at 4:59 PM Christina Brandt <cmbrandt73@gmail.com> wrote:
To the City Council and Plan Commission,
re. Proposed zoning ordinance text amendment pursuant to City Code Title 6, Zoning, to section 6-15-7-12 of the zoning ordinance to revise permitted uses of the
U2 District
I am writing to you as a 14 year 7th Ward resident and parent of school-aged children. I am strongly opposed to granting Northwestern University’s request to
allow non-collegiate, for-profit events in the Welsh-Ryan Arena and surrounding structures. I am writing also as a previous resident of other Big 10 communities
which include: Madison, Wisconsin, Iowa City, Iowa, Ann Arbor, Michigan, and now Evanston, Illinois. By far the most contentious and least cooperative
relationship between city and university is here between Northwestern University and the city of Evanston. There is a long history of actions by the university
which were suspect and not transparent. As a result, the request for a zoning amendment unearths deep suspicion on the ultimate goal of this request far
exceeding their stated purpose.
I would like to make it clear that I am not writing in opposition to the city finding alternate ways to generate revenue. However, the zoning ordinance text
amendment has direct negative impacts to the residents living in close proximity the NU property. The parcel in question is bordered on all four sides by
neighborhoods. These neighborhoods include residents of all ages seeking to enjoy their streets, sidewalks, and parks with a known and acceptable noise level,
traffic pattern and visitor to resident ratio. A change in zoning dramatically impacts the quality of life for city residents and poses safety challenges with crowds,
and possible introduction of alcohol under separate topic. The zoning restrictions provide the tax paying residents some degree of certainty in trusting the manner
of use of the land around their owned property.
There are no benefits to cite that offset the negative impacts on the Evanston neighbors. Please vote NO to amend the ban on commercial for-profit events in our
neighborhood for the following reasons:
Parcel in question borders neighborhoods on all four sides
Other Northwestern owned property which is not bordered by neighborhoods on all sides should instead be explored (Lakefront property possibly?)
The language of their proposal does not specifically identify Welsh-Ryan Arena and opens a risky precedent for larger events at other venues such as
Ryan Field.
The language in their proposed amendment asks for a two year trial period which does not allow for resident /public comment after the two year period.
A plethora of entertainment options already exist for Evanston residents:
City Centers theatre productions
Evanston SPACE music events
Chandler Lawn events
Northwestern theatre events
Evanston ROCKS
Mudlark Theatre
ETHS Theatre
ETHS music concerts
Evanston Symphony
Northwestern symphony events
Chicago in close proximity
Ravinia in close proximity
Concerts in the parks
Seasonal festivals
If you choose to support the change in the zoning ordinance, then please be prepared to explain why you voted differently than your predecessors on this
immensely important matter.
Kind regards,
Christina Brandt
Page 92 of 92Page 98 of 102
P3.Page 474 of 506
13s .. o .. 19
AN ORDINANCE
10/18/2019
11/11/2019
Amending Portions of the City of Evanston Zoning Ordinance to Amend
Permitted Uses within the U2 Zoning District
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Subsection 6-15-7-2, "Permitted Uses", of the
Evanston City Code of 2012, as amended, is hereby further amended to read as
follows:
6-15-7 ·2. -PERMITTED USES.
The following uses shall be permitted in the U2 district:
Business or vocational school.
Fieldhouse.
Indoor recreational facility (college and university).
Outdoor recreational facility (college and university).
Parking lot (college and university).
Playground.
Stadium.
The following uses shall be considered permitted uses when conducted in
association with the above permitted uses:
-Intramural and intercollegiate sports and athletic events and
practice -therefor.
-Local, regional and State elementary and high school athletic
e vents and practice therefor.
Page 99 of 102
P3.Page 475 of 506
135-0-19
-Band playing and practice in connection with the above events .
-Commencement, convocation and graduation exercises
-University-sponsored lecture, speakers, musical performances
and other cultural events held within an enclosed building provided
that attendance is limited to ten thousand (1 0,000) or less.
-Luncheons and dinners and dining room facilities in a stadium
provided that attendance is limited to the seating capacity of the
facilities .
-Accessory uses to the above permitted uses, including
administrative and faculty offices, classroom, auditoriums, athletic
facilities and parking spaces.
-Off-street parking for hospital employees and for university
students and employees.
Temporary event (provided they are of a community or cultural nature and
further provided they meet the conditions listed below):
This Subsection provides standards to ensure that temporary uses shall
not impose an undue adverse effect on neighboring streets or property.
Community and cultural events intended primarily for residents of the City
and athletic events shall be permitted provided that the following
conditions are met:
1) Sponsors of the temporary event shall obtain City Council approval,
provide proof of event logistics approval by the City's Special
Events Committee, and obtain a certificate of zoning compliance
pursuant to Section 6-4-8-2 of this Title.
2) Sponsors of the temporary event shall provide written notice to
residents within five hundred (500) feet of the event site at the
same time that they submit an application for a Special Event
Permit for the temporary event.
3) Attendance at such events is limited to
seven thousand (7,000) persons for indoor events and three
thousand (3,000) persons for outdoor events.
4) Free University parking is available and is provided in the U2
district to all persons attending events (as defined in this ordinance)
until all car parking spaces are full. This parking shall be provided
for no fewer than two thousand (2,000) passenger vehicles, one
thousand three hundred (1 ,300) of which must be within the U2
-2-
Page 100 of 102
P3.Page 476 of 506
135-0-19
zoning district.
5) Private security is provided for those parking areas utilized.
6) Adequate provision of traffic-control devices at no City expense,
including personnel, shall be provided to ensure the free flow of
traffic and the security and safety of said traffic flow.
7) Live animals used in conjunction with any event may only be stored
within a completely enclosed building.
8) No more than six (6) single-day events and a seventh (7th) multi-
day event (not to exceed seven (7) days in duration, and that would
require approval from the City Council) shall be held in any
calendar year.
9) Lighting associated with such events shall be directed away from
adjacent residences.
1 0) Tractor trailers may not remain running while parked on the public
street or in off-street parking areas.
11) No activities related to special events shall occur between 10 :00
p .m. and 7:00 a.m. from Sunday evening to Friday morning, and
between 11 :00 p.m. and 7:00 a .m. from Friday evening through
Sunday morning, including event setup and breakdown procedures.
12) Loitering and tailgating is prohibited before, during and after such
events.
The provisions in this text amendment, approved by Ordinance 135-0-19,
will expire on December 31 , 2021 . This text amendment shall not create a
precedent for future uses in the U2 District.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed .
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
... 3-
Page 101 of 102
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135-0-19
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 135-0-19 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: {}..-\ow 03
Adopted: No ve.. .. "''ber \t
Attest:
~~
, 2019
, 2019
Approved:
Approved as to form:
~~/~
Michelle L Masoncup, Corporation
Counsel
Page 102 of 102
P3.Page 478 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Rules Committee
From: Kimberly Richardson, Deputy City Manager
Subject: Resolution 58-R-21; Authorizing the Creation of the Reimagining Public
Safety Committee
Date: May 24, 2021
Recommended Action:
Mayor Biss recommends the Rules Committee considers the creation of the Reimagining
Public Safety Committee, a 15-member ad-hoc committee, with the task of developing a report
to the City Council in the Fall of 2021 with findings arising from a holistic, data -driven analysis
of the Evanston Police Department budget deliver community-informed recommendations in
preparation for the 2022 annual budget process.
Council Action:
For Action
Summary:
The Committee will review the City’s efforts relative to public safety focusing on funding
allocation; police department functions and personnel allocation; internal department policies
and external accountability; and the alignment of crime reduction tactics with strategic goals.
The Committee will pursue a robust community engagement effort to ensure that the
experiences, points of view, and priorities of Evanston community members are incorporated
in its work, and will access information and data assembled by the Evanston Police Department
and other City entities.
Upon completion of the report, the Committee will transmit its report to the City Council with an
assessment of its initial findings and recommendations.
Attachments:
58-R-21 - Reimagining Public Safety Committee
R1.Page 479 of 506
5/24/2021
58-R-21
A RESOLUTION
Authorizing the Creation of the Reimagining Public Safety Committee
WHEREAS, the Mayor seeks authorization to create the Reimagining
Public Safety Committee (the “Committee”), an ad-hoc committee, with the task of
developing a report to the Evanston City Council during the Fall of 2021 with findings
arising from a holistic, data-driven analysis of the Evanston Police Department to deliver
community-informed recommendation regarding the City of Evanston’s (“City”) 2022
budget; and
WHEREAS, the Committee will review the City’s efforts relative to public
safety focusing on: funding allocation; police department functions and personnel
allocation; internal department policies and external accountability; and the alignment of
crime reduction tactics with strategic goals; and
WHEREAS, the Committee will pursue a robust community engagement
effort to ensure that the experiences, points of view, and priorities of Evanston
community members are incorporated in its work, and will access information and data
assembled by the Evanston Police Department and other City entities; and
WHEREAS, upon completion of the report, the Committee will transmit its
report to the City Council with an assessment of its initial findings and
recommendations; and
Page 2 of 3
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57-R-21
~2~
WHEREAS, the Committee’s initial term expires at the end of 2021, with
an annual review by City Council and the ability to be renewed annually up to three
additional times by the City Council; and
WHEREAS, the Committee consists of Seventeen (17) members who
serve without compensation and include the Mayor of Evanston, who also will serve as
Chair of the Committee; and
WHEREAS, the appointments shall reflect community diversity, including
income levels, ethnicity, age, gender and experience, and can be changed by the Mayor
at any time with the consent of the City Council;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: This Resolution authorizes the creation of the Reimagining
Public Safety Committee.
SECTION 2: Resolution 58-R-17 will be in full force and effect from and
after its passage and approval in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2021
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 3
R1.Page 481 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Rules Committee
From: Kelley Gandurski, Deputy City Manger
Subject: 20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code,
“City of Evanston Code of Ethics and Board of Ethics”
Date: May 24, 2021
Recommended Action:
Staff recommends City Council adoption of Ordinance 20 -O-12, Amending Title 1, Chapter 10
of the Evanston City Code, “City of Evanston Code of Ethics and Board of Ethics”.
Council Action:
For Action
Summary:
Ordinance 20-O-21 amends Ordinance 20-O-19 by eliminating the Board of Ethics as the
tribunal by which ethics charges are heard and decided against a covered person. Instead,
ethics charges will be prosecuted by a Special Counsel and complaints will be brought before
an administrative law officer at administrative hearings. In this way, Ordinance 20 -O-21
standardizes the process of prosecuting a City Code violation in consistency with other
prosecutions of alleged violations of the City’s Code. Ordinance 20-O-21 does not amend any
section of the Code of Ethics that Covered Persons are mandated to follow.
With the elimination of the Board of Ethics, Special Counsel will be tasked with investigating
and prosecuting violations of the Ethics Code.
City Code 1-10-9 now prescribes the powers and duties given to Special Counsel, including
investigating and prosecuting any alleged violations of the Code of Ethics. Special Counsel is
also given discretion in bringing about charges of violations of the Ethics Code. If Special
Counsel does not find jurisdiction or determines after an investigation that a Complaint will not
be brought against the Respondent for lack of cause, the Special Counsel must issue a written
memorandum documenting his/her findings to the City Manager, the City Council, the person
filing the Complaint and the respondent.
City Code 1-10-10 (C), specifies that the City of Evanston is the petitioner for any violation of
the Ethics Code. Under the current ordinance, the findings, decisions and orders of the Board
R2.Page 482 of 506
of Ethics often instruct the Rules Committee to apply penalties under the ordinance, but this
has not been the standard practice, and legally tenuous. Neither the Rules Committee nor the
City Council are adjudicative bodies. Moreover, the individual who alleged the charge and
does not like the ruling of the Board may bring an administrative review action in circuit court.
The individual who alleged the charge then becomes the petitioner in administrative review in
circuit court, and in turn, everyone involved in the Board of Ethics proceeding must be named
a party in circuit court. This is highly irregular and creates an inconsistent record for purposes
of review. This potentially creates a situation where members of the Board are subject to
discovery, including testifying under oath in a discovery deposition. Typically, the municipality
brings the charges against a respondent in administrative hearings and the municipality or
respondent becomes the petitioner on administrative review. This amended ordinance is
consistent with the way the City prosecutes other alleged violations of the City Code. For all
other City Code violations, the City is the petitioner bringing the charge.
Additionally, as is standard for any other violation of City Code, after the formal complaint is
issued to the respondent, a hearing will be held before the City’s Administrative Hearing Officer.
This process eliminates any due process concerns as a licensed attorney / trained hearing
officer will take all evidence and render a decision based upon a preponderance of the
evidence.. A respondent will be given the opportunity for a hearing as well as appellate rights
to Administrative Review with the Cook County Circuit Court, which is also standard for any
other violation of the City’s Code.
In the last year, the City has faced two circuit court cases challenging due process in the
manner upon which the Board of Ethics has conducted proceedings and made decisions.
Amending the ordinance as set forth herein will eliminate this argument. In a long -standing
Seventh Circuit Court case, Van Harken v. City of Chicago (103 F.3d 1346, 1350 (7th Cir.
1997), the Court noted that “a fair hearing before an administrative agency includes the
opportunity to be heard, the right to cross-examine adverse witnesses, and impartiality in ruling
upon the evidence.” All of these factors will be satisfied in bringing ethics charges before an
administrative hearing officer.
Over the last four (4) years, there have been a total of fifteen (15) complaints filed with the
BOE, six (6) of which the BOE found jurisdiction and the matters went to hearing. Two (2) of
those matters resulted in an adverse ruling against an alderman. There have been several
other complaints filed against members of City Council and City staff where the BOE did not
find that it had jurisdiction to review the matters. In anticipation of the meetings, the Law
Department will often receive the initial complaint and forward to the Special Counsel. The
Special Counsel investigates, and the Law Department staff assists in providing the Special
Counsel documents or materials she requires to investigate and review. When a complaint is
filed, Law Department staff may expend ten (10) to fifteen (15) hours per month until hearing
in assisting the Special Counsel in obtaining documents and providing background information
as necessary. The Law Department also notices the public meeting. Additionally, the City’s IT
staff may spend at least ten (10) hours per month in providing IT support to the BOE, and
ensuring packets, agendas, orders and video is up loaded to the City’s website. This would
approximate between 240 hours and 270 hours per year of staff time. Since 2017, the City has
expended approximately $31,998.85 in reimbursing outside counsel fees for the defense of
respondents who were the subject of BOE complaints. At this time, the City has expended a
total of $30,764.88 in Special Counsel fees for a total of $62,763.73.
Page 2 of 24
R2.Page 483 of 506
City Code 1-10-12 is updated to specify that the City will not be responsible for paying to defend
any charge brought by the Special Counsel unless the Covered Person is found not liable. This
Section also mandates that all hearings proceed as outlined in Title 11 of the City’s Code, which
outlines the City’s Administrative Hearing procedures. It will be a conflict for the City t o pay for
attorneys’ fees as the City will ultimately be the entity bringing the charge if there is jurisdiction
and cause.
City Code 1-10-13 outlines the possible penalty associated with a violation of the City’s Ethics
Code. A fine of not less than $100 dollars and not more than $750 dollars may be issued by
the Hearing Officer.
Ordinance 20-O-21 also removes the City’s requirement to submit an economic disclosure
statement with the City of Evanston. Compliance with 5 ILCS 420/4(A)-101.5 mandates
disclosure to the County is required, but there is no requirement to have an additional economic
interest filed out with the City of Evanston. As the Board of Ethics is eliminated with Ordinance
20-O-21, there is no Board directed to review the economic statements of interest.
Ordinance 20-O-21 also amends Section 1-10-5, “Gift Ban” by making the amount of a food,
drink or entertainment item consistent throughout that section.
The Village of Skokie and the Village of Wilmette both adopted the State Of ficials and
Employee Ethics Act, as does Evanston.
The Village of Skokie has a three person commission, appointed by the Village President and
approved by the Board of Trustees, that reviews ethics complaints. The Village of Skokie's
Ethics Commission has not had an ethics complaint in recent years. The Village of Skokie also
has an Ethics Adviser appointed by the Village President to advise on ethics issues. The Ethics
Adviser may be an officer or employee of Skokie.
The Village of Wilmette named its Corporation Counsel as its Ethics Adviser. The Et hics
Adviser may hire a special investigator to conduct or assist with the independent review of an
ethics complaint.
No other policies or procedures are outlined in either Skokie or Wilmette's Village Code.
Ordinance 20-O-21 is intended to be a temporary change until the City is able to create/re-
model a new version that reincorporates community members.
Attachments:
20-O-21 Ethics Ordinance Flow Chart
20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code, "City of Evanston Code of
Ethics and Board of Ethics"
Page 3 of 24
R2.Page 484 of 506
Specxal Counsel Reviews
Complaint for Jurisdictxon
1'Page 4 of 24R2.Page 485 of 506
3/30/2021
5/4/2021
5/14/2021
20-O-21
AN ORDINANCE
Amending Title 1, Chapter 10 of the Evanston City Code,
“City of Evanston Code of Ethics and Board of Ethics”
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 1, Chapter 10, “Board of Ethics,” of the Evanston City
Code of 2012, as amended, is hereby deleted in its entirety and further amended to
read as follows:
Chapter 10 – City of Evanston Code of Ethics and Board of Ethics.
1-10-1. - PURPOSE.
The purpose of this Chapter is to provide a Code of Ethics for the City of Evanston ,
establish a Board of Ethics and set forth an ethics complaint process.
1-10-2. - DEFINITIONS.
Advisory Panel. Board of Ethics Chair and Special Counsel.
Appointed Official. Any member of a board or commission appointed by the Mayor
or the City Council.
Board of Ethics
Chair.
Board of Ethics Chair will act as a Hearing Officer whose duty it
is to:
(1) Preside at a hearing called to determine whether or not a
Code violation exists;
(2) Hold conferences between the parties for the settlement or
simplification of the issues;
(3) Administer oaths;
(4) Accept evidence from all interested parties relevant to the
existence of a Code violation to be presented to the Board of
Ethics at the hearing; and
(5) Rule upon motions, objections and the admissibility of
evidence.
City approval.
Any contract, legislative action, administrative action,
transaction, zoning decision, permit decision, licensing decision,
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~2~
or other type of approval action that may be the subject of an
official City act or action.
Code. The City of Evanston Code of Ethics.
Compensated
time.
With respect to an employee, any time worked by or credited to
the employee that counts toward any minimum work time
requirement imposed as a condition of their employment. For
purposes of this Code, compensated time shall not include any
designated holidays, vacation periods, personal time,
compensatory time or any period when the employee is on a
leave of absence. For employees whose hours are not fixed,
"compensated time" includes any period of time when the
employee is on premises under the control of the City and any
other time when the employee is executing their City duties,
regardless of location.
Compensatory
time.
Authorized and documented time off from work earned by or
awarded to an employee to compensate in whole or in part for
time worked in excess of the minimum work time required of that
employee as a condition of employment with the City.
Complaint. The City of Evanston’s Complaint and Inquiry Form which
contains the name of the person alleging the violation of the
Ethics Code, the name of the person accused and sets forth the
specific act(s) of a Covered person alleged in violation of the
Ethics Code. The Complaint shall include all facts personally
known to the person filing the complaint that support the
allegations. The Complaint and Inquiry Form must be signed and
certified pursuant to 735 ILCS 5/1-109.
Covered person. Unless otherwise stated or expressly limited, this shall mean
every elected official, appointed official or employee of the City.
Director. Each City department head.
Elected official. The Mayor, any member of the City Council chosen by the City
electorate and any duly appointed member of the City Council
and the City Clerk.
Employee. Any person employed by the City (whether part -time or full time
and whether or not pursuant to a contract) whose duties are
subject to the direction and control of the City Council or a City
supervisor with regard to the material details of how the work is
to be performed. Employee does not include an independent
contractor. An elected official is not an employee.
Gift. Any money, fee, commission, credit, gratuity, thing of value
including a discount, entertainment, hospitality, loan,
forbearance, other tangible or intangible item having monetary
value. This includes compensation of any kind including, but not
limited to, cash, food and drink, or honoraria for speaking
engagements related to or attributable to government
employment or the official position of a covered person.
Hearing Officer. As defined by Title 11 Chapter 1, Section 7 of this Code.
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~3~
Interest in real
property.
This shall include, but is not limited to any legal or beneficial
interest whatsoever in real property through (i) a trust; or (ii)
contract to purchase where title may not have been yet
conveyed; or (iii) a corporation, an investment group or limited
liability company or partnership; or (iv) leasehold or rental
agreement.
Intra-governmental
and inter-
governmental gifts.
Intra-governmental gift means any gift given to a covered person
from another covered person. Inter-governmental gift means any
gift given to a covered person by an elected official, appointed
official or employee of another public body.
Other members of
a person's
household.
A person who is not a spouse or minor child a of covered person
who resides at the same residence of the covered person at
least 180 days per year and does not pay fair market value rent.
Persons or entities
doing business.
Any one or any combination of sales, purchases, leases or
contracts to, from or with the City in an amount in excess of
$10,000 in any twelve (12) consecutive months.
Persons or entities
seeking to do
business.
(1) Any person taking any action within the past six (6) months to
obtain a contract or business from the City when, if such action
were successful, it would result in the person’s doing business
with the City, and the contract or business sought has not b een
awarded to any person; or (2) any matter that was pending
before the City Council in the six months prior to the date of the
contribution if the matter involved the award or loan funds, grant
funds or bond proceeds, bond inducement ordinances, leases,
land sales, zoning matters, the creating of tax increment
financing districts or concession agreements.
Political
organization.
A political party, committee, association, fund, or other
organization (whether or not incorporated) that is created to
further the election of a candidate or in furtherance of a law,
ordinance or referendum.
Prohibited source. Any person or entity who (that):
(a) Whether directly or indirectly seeks or solicits any official
action from a covered person or from a public body o r a person
who directs a covered person;
(b) Whether directly or indirectly, does business with or seeks
to do business with a covered person or with a public body or a
person who directs a covered person;
(c) Whether directly or indirectly, is regulated by a covered
person or by a public body or a person who directs a covered
person;
(d) Whether directly or indirectly has any interest that may be
substantially affected by the performance or non -performance of
the official duties of a covered person; or
(e) Is registered or required to be registered with the Secretary
of State under the Lobbyist Registration Act, except that an
entity not otherwise considered to be a prohibited source does
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20-O-21
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not become a prohibited source merely because a registered
lobbyist is a member of that entity or serves on its board of
directors.
Protected activity. For purposes of this Chapter, protected activities means the
following:
(a) Disclosure or request to disclose an activity, policy or
practice that any covered person would reasonably believe is a
violation of a federal, state or City law, rule or regulation;
(b) Providing of information to or testimony before any public
body conducting an investigation, hearing or inquiry of any kind
into any possible violation of a federal, state or City law, rule or
regulation; or
(c) Cooperation with or participation in any federal, state, or
municipal proceeding to enforce the provisions of this Code of
Ethics.
Public body. (1) The federal government, federal agency, federal judiciary,
federal official or employee, any federal law enforcement agency
or office, or federal grand jury or petit jury;
(2) a state government, state agency, state judiciary, state
official or employee, any state law enforcement agency or office
or state grand jury or petit jury;
(3) a municipal government, municipal agency or department,
municipal committee, municipal judiciary, municipal official or
employee, any municipal law enforcement agency or office; or
(4) county, township, special districts, or other taxing entity.
Retaliatory action. (a) Retaliation against an employee: Adverse action of any
kind against any employee including but not limited to the
reprimand, discharge, suspension, demotion or denial of
promotion or transfer of any employee, or the imposition of a
punishment as set forth in this Code of Ethics that is
administered to an employee because of the employee's
involvement in protected activity as set forth in this Code of
Ethics;
(b) Retaliation against an elected official or appointed official:
Adverse action of any kind against an elected official or
appointed official including, but not limited to, the filing of a bad
faith complaint by a covered person against an elected o fficial or
appointed official for a violation of this Code of Ethics or the
imposition of discipline as set forth in this Code of Ethics that is
administered against an elected official or appointed official
because of an elected official's or appointed official's
involvement in a protected activity as set forth in this Code of
Ethics; or
(c) Retaliation against any individual or entity: Adverse action
of any kind by a covered person against any individual or entity
including, but not limited to, the refusal of services, threats of
Page 8 of 24
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~5~
any kind including the threat of applying stricter requirements or
restrictions or standards of any kind, monitoring with excessive
visits, differential or discriminatory behavior of any kind,
harassment, delay, changing deadlines or changing required
standards of performance or conduct, or the initiation of
investigations without a good faith cause that is taken because
of the individual's or entity's involvement in a protected activity
as set forth in this Code of Ethics.
Special Counsel Counsel for Board of Ethics. Counsel for the investigation and
prosecution of Ethics Complaints.
Supervisor. An employee who has the authority to direct and control the
work performance of another employee or who has authority to
take corrective action regarding any violation of a law, rule or
regulation.
1-10-3. - REQUIREMENTS FOR FINANCIAL DISCLOSURE AND AFFILIATION.
(A) Disclosure of interest in real property. Each elected official, appointed official,
director and employee who staffs a board of commission, shall file with the City
Clerk, a statement disclosing any ownership interest in real property located
within the corporate limits of the City by the elected official, appointed official,
director or coordinator.
(B) Disclosure of business interests. Each elected official, appointed official, director
and employee who staffs a board of commission shall annually file with the City
Clerk, a statement disclosing the ownership in or the employment by any
business, firm, corporation or entity of any kind doing business with the City. This
shall not include an interest in a publicly traded entity where the covered person
holds less than one percent of the stock.
(C) Disclosure of other employment. Each elected official, appointed official, director
and employee who staffs a board of commission shall file annually with the City
Clerk, a statement specifying all employment for the previous calendar year of
the person filing the statement and the person’s spouse or cohabitating partner.
This statement shall include the name of the employing entity, the number of
hours typically worked per week, the nature of the service performed in the
course of such employment, and a statement of whether the services performed
were connected in any manner to the individual's employment with the City or
with City business.
This statement shall further disclose whether the covered person or covered
person's employer performed any service or work for the City for which the
covered person was compensated. This shall not include compensation for work
performed in the person's official capacity with the City.
(D) Filing and disclosure.
1. All disclosure statements described in this section shall be filed with the
City Clerk on or before July 1 of each calendar year, except as otherwise
set forth in this Code of Ethics, or within sixty (60) days of a change in
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~6~
status. The City Manager or the Mayor and City Council shall have the
authority to require more frequent filings.
2. A person who is specially appointed as an officer, a person who is an
appointed official, a person who is elected in a special election, and all
newly hired employees shall have thirty (30) calendar days from election,
appointment or date of hire to file the disclosures required by this section.
3. Persons obligated to file disclosure statements pursuant to the laws of the
state shall also file copies of such disclosure statements with the City
Clerk.
4. Any disclosure required by this City Code Section 1-10-3 shall include the
disclosure of interests of the covered person's spouse, minor child and
other members of the covered person's household.
1-10-4 3. - REQUIREMENTS WITH RESPECT TO CONFLICTS OF INTEREST AND
STANDARDS OF CONDUCT.
(A) Impartiality. All Employees shall perform their duties with impartiality and without
prejudice or bias in their service to the residents of the City of Evanston. No
Employee shall grant or make available to any individual, including other covered
persons any consideration, treatment, advantage or favor beyond that which is
available to every other individual.
(B) Recusal and abstention. When an elected official or appointed official must take
official action on a legislative matter or in connection with th eir performance of
City duties as to which they have a conflict of interest or as to which a person in
their position would believe that there is an appearance of a conflict of interest
created by a personal, family, client, legislative interest, or economic interest,
they must disclose, either in advance in writing, or verbally at the meeting at
which such matter is to be entertained, to the Special Counsel and to the board,
commission, or City Council on which the person is a member of, during an open
session, the existence of the potential conflict of interest. This official must then
either eliminate the cause of the conflict of interest or, if that is not feasible,
abstain from any direct or indirect official action relating to the matter including
but not limited to participating in any discussion, debate or vote relating to the
matter. Any elected or appointed official must state the reason for abstention at
the time they abstain. It is understood that there are certain statutory conflicts of
interest which may not be cured by recusal and abstention. Conflicts of interest
such as are set forth in 65 ILCS 5/3.1-55-10 and 50 ILCS 105/3a may be cured
only by resignation from office or as otherwise set forth in those statutes.
(C) Prohibition against interests in City contracts and business. No covered person,
whether paid or unpaid, shall have any direct or indirect interest in any contract,
work or business with or of the City except as permitted by 65 ILCS 5/3.1 -55-10
of the Illinois Municipal Code.
(D) Prohibition against interests which are in conflict with or appear to be in conflict
with the performance of official duties. No covered person shall directly or
indirectly engage in any business or transaction or shall directly or indirectly have
a financial or other personal interest in a business or transaction that is in conflict
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20-O-21
~7~
with or gives the appearance of being in conflict with the proper discharge of their
official duties or that impairs or may give the appearance of impairing their
independent judgment and/or independent action in the performance of their
official duties. For purposes of this Section, "personal interest" shall include the
financial interest of a spouse, minor child or other household member of the
covered person.
(E) Interest in a City approval. Each covered person having the power or duty to
directly or indirectly perform an official act or action that is related to a City
approval shall:
1. Disclose any direct or indirect interest, including that of a spouse or
cohabitating partner in the City approval being sought;
2. Disclose any direct or indirect interest in any business entity seeking the
City approval or in any entity representing, advising or appearing on behalf
of that business entity or person, whether paid or unpaid, in seeking the
City approval;
3. Not solicit, or discuss and or accept, while a covered person, an offer of
present or future employment with a person or business entity seeking the
City approval;
4. Not encourage, make or engage in any ex parte or unilateral application or
communication where a determination is to be made after a public hearing
and if such communication is made, the contents of the communication
shall be made part of the public record. Said communication only applies
where a covered person is a member of a hearing body when the
communication pertains to said hearing;
5. Not directly or indirectly solicit, accept or grant a future gift, favor, service
or anything of value from or to an entity or person seeking the City
approval or from any person or entity who was expected to receive a
material benefit, directly or indirectly on account of the City approval,
except:
a. A one-time consumable non-pecuniary gift with a value of less than
one hundred dollars;
b. A non-pecuniary award publicly presented in recognition of public
service.
(F) Prohibited campaign or political activity:
1. No covered person shall intentionally require any employee to and no
employee while on compensated time shall intentionally:
a. Use any City property or resources in connection with any
campaign or political activity;
b. Participate in any political activity for the benefit of any campaign
for elective office or any political organization;
2. No covered person shall intentionally:
a. Use the service of any employee by requiring performance by that
employee of any campaign or political activity;
b. Require any campaign or political activity as a part of an
employee's City duties or as a condition of continued City
employment or advancement;
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c. Require an employee, at any time, to participate in any campaign or
political activity as consideration for the employee being awarded
any additional compensation or employee benefit in the form of a
salary adjustment, bonus, compensatory time, uncompensated
approved leaves of absence, or as a condition of continued
employment or advancement for that employee, or requiring such
participation for any other reason;
d. Award an employee additional compensation or employee
benefit(s), in the form of a salary adjustment, bonus, compensatory
time off, uncompensated approved leaves of absence, continued
employment, advancement, or otherwise, as consideration for that
employee's participation in any campaign or political activity;
e. Require any other covered person to make any campaign
contribution whether in money, in time, or through the provision of
any goods or services in consideration for the continued
employment or advancement of the covered person.
(G) Pre-acquisition of interest. No covered person shall directly or indirectly acquire
an interest in or an interest affected by any City approval at a time when the
covered person knew or reasonably should have known that the acquired interest
might be directly or indirectly affected by an official act or act ion of such covered
person.
(H) Appearances. No covered person shall appear on behalf of or against any private
party before any City board or commission in which the covered person is a
member thereof. This shall not include appearances on behalf of thems elves,
their spouse or minor child or other member of the person's household.
(I) Disclosure and/or use of confidential information. No covered person shall,
without proper legal authorization, directly or indirectly disclose confidential
information concerning the property, government or affairs of the City or use such
information to directly or indirectly advance the financial, personal or other private
interest of the covered person or any other person or entity.
(J) Public property. No covered person shall permit the use of or engage in the
unauthorized use of City owned funds, vehicles, equipment, materials or property
of any kind for political activity, personal convenience or profit or for any other
matter not related to official City business. This p rohibition shall apply
irrespective of whether or not the public property is returned or reimbursed. This
prohibition shall not apply to the use of non-powered traffic control items such as
cones or other barricades used for civic events or block parties. No political
activity may take place on any City property or at any City Ward Meeting.
1-10-54. - OFFICIAL MISCONDUCT.
A covered person commits official misconduct when in their official capacity intentionally
commits any one of the following acts:
(A) Performs an act in excess of their lawful authority, with intent to obtain a personal
benefit or advantage for themselves or for another person.
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(B) Solicits or knowingly accepts for the performance of any act in connection with
their official duties any fee or reward which they know is not authorized by law
and which is not part of their regular compensation for the performance of their
official duties.
(C) Uses the prestige, power or influence of their office or employment to engage in
any transaction or any activity, which is, or would appear to be, in conflict or
incompatible with the proper discharge of their official duties, or which impairs, or
would appear to impair, the officer, appointed official or employee’s
independence of judgment or action in the performance of official duties. This
prohibition shall extend to any use of official position or employment for a
purpose that is or would to a reasonable person appear to be for the private
benefit of the officer, appointed office, employee or any member of the ir family,
rather than primarily for the benefit of the City.
(D) Purchases, receives or accepts any financial interest in any sale to the City of
any service or property.
(E) Accepts a retainer or any form of compensation from any private interest that is
expressly or implicitly contingent upon the occurrence of specific City action.
(F) Represents any private interest in any transaction involving the City for twelve
(12) months after their status as an elected official of the City terminates.
1-10-65. - GIFT BAN.
(A) Gift ban. Except as otherwise provided in this section, no covered person shall
directly or indirectly solicit or accept any gift from any prohibited source in
violation of any federal or state statute, rule or regulation or in violation of any
City ordinance, rule or regulation. This ban applies to and includes the spouse,
minor child, immediate family member, or other member of the household of the
covered person.
(B) Gift ban exceptions. The restrictions above do not apply to the following:
1. Opportunities, benefits, and services available on the same conditions as
for the general public;
2. Anything for which the covered person pays the market value that is
available on the same conditions as for the general public;
3. Any (i) contribution that is lawfully made under the election code or under
this Chapter; or (ii) activities associated with a fundraising event in support
of a political organization or candidate;
4. Educational materials and magazines;
5. Travel expenses paid for by the Cit y for a meeting to attend to City
business that have been reviewed and approved by the City Manager or
their designee;
6. A gift from a relative, meaning those people related to the individual as
father, mother, son, daughter, brother, sister, uncle, aunt, great aunt, great
uncle, first cousin, nephew, niece, husband, wife, grandfather,
grandmother, grandson, granddaughter, father-in-law, mother-in-law, son-
in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather,
stepmother, stepson, stepdaughter, stepbrother, stepsister, half -brother,
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half-sister, and including the father, mother, grandfather, or grandmother
of the individual's spouse and the individual's fiancé or fiancée;
7. Anything provided by an individual on the basis of a personal friend ship
unless a reasonable person would have reason to believe that under the
circumstances the gift was provided because of the official position or
employment of the covered person and not because of personal
friendship;
8. In determining whether a gift is provided on the basis of personal
friendship, the covered person shall consider the circumstances under
which the gift was offered, such as:
a. The history of the relationship between the individual giving the gift
and the recipient of the gift, including any previous exchange of
gifts between those individuals;
b. Whether in the actual knowledge of the covered person, the
individual who gave the gift personally paid for the gift or sought a
tax deduction or business reimbursement for the gift;
c. Whether in the actual knowledge of the covered person, the
individual who gave the gift also at the same time gave the same or
similar gifts to another covered person; and
d. Whether in the actual knowledge of the covered person, the
individual who gave the gift had any matter proposed or pending
before the City that related directly or indirectly to the covered
person.
9. Food, entertainment or refreshments not exceeding one hundred dollars
($100.00) per person in value and at no time can food and re freshments
exceed seventy-give dollars ($75.00) one hundred dollars ($100.00) in
value, that are provided and consumed on a single calendar day and that
are provided in connection with a meeting or event associated with official
City duties provided (1) that the food or refreshments are consumed on
the premises from which they were purchased, prepared or catered; and
(2) that, in case of employees, the anticipated provision of food or
beverages is disclosed to the supervisor of the employee(s) in writing no
less than twenty-four (24) hours in advance. For the purposes of this
Section, "catered" means food or refreshments that are purchased ready
to eat and that are delivered by any means. This provision is not intended
to allow employees to receive food or beverages which are not part of an
official preapproved meeting in connection with City duties;
10. Food, refreshments, lodging, transportation and other benefits resulting
from outside business or employment activities (or outside activities that
are not connected to the City duties of the covered person as an office
holder or employee) of the covered person, if the benefits have not been
offered because of the official position or employment of the covered
person, and are customarily provided to others in similar circumstances;
11. Intra-governmental and inter-governmental gifts;
12. Bequests, inheritances and other transfers at death; or
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13. Anything provided as a gift to a covered person because that person is
retiring or leaving office or City employment provided that each such gift is
disclosed to the covered person’s supervisor and if that person is an
elected or appointed official, the disclosure will be to the City Manager or
their designee.
Each of the exceptions listed in this section is mutually exclusive and
independent of one another.
(C) Disposition of banned gifts. A covered person does not violate this Section if the
covered person makes timely disclosure in writing of the receipt of the gift to the
Special Counsel and informs the Special Counsel in writing that the prohibited
gift has been returned to the source ide ntified in the written disclosure, or
provides written disclosure to the Special Counsel of the receipt of the gift along
with appropriate documentation which demonstrates that the gift or an amount
equal to its value has been given to an appropriate chari ty that is exempt from
income taxation under Section 501(c)(3) of the Internal Revenue Code of 1986,
as now or hereafter amended, renumbered or succeeded.
1-10-76. - WHISTLE BLOWER PROTECTION.
No covered person shall take or cause another to take any retaliatory action against any
person because that person has engaged in protected activity.
1-10-87. - ETHICS TRAINING.
(A) Ethics training: Beginning in 2020, each covered person must complete, on an
annual basis, an ethics training program provided by the Law Department. Any
new employee, newly elected or newly appointed Covered Person must
complete the ethics training within ninety (90) days of acceptance or swearing in
of their new position. This training program shall:
1. Require each covered person to review this Code of Ethics and to sign a
statement attesting to the fact that the covered person has read and
understands this Code of Ethics; and
2. Discuss the requirement that each covered person must act in accordance
with federal and state law and City regulations and in compliance with this
Code of Ethics. Each director must also implement an ongoing ethics
training program for that department's employees. This ongoing ethics
training program shall be overseen by the City Manager. The director of
each department and the City Manager, on an annual basis shall submit a
written statement to the Rules Committee attesting to the fact that the
ethics training has taken place during that calendar year.
(B) Each calendar year, the City of Evanston Law Department shall meet with the
City Manager to review the implementation of this Code of Ethics, the status of
ongoing training and discuss any needed changes. The Law Department and
City Manager shall make an annual report to the Rules Committee in writing
about this meeting, the status of the implementation of this Code of Ethics, and
any recommended changes.
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1-10-98. - ABUSE OF THE CODE OF ETHICS.
It shall be a violation of this Code of Ethics for any covered person to knowingly engage
in the following conduct:
(A) Intentionally and in bad faith make a false report alleging a violation of any
provision of this Code of Ethics.
(B) Intentionally and in bad faith obstruct or attempt to obstruct the implementation of
this Code of Ethics or an investigation of any alleged violation of this Code of
Ethics.
1-10-10. - BOARD OF ETHICS ESTABLISHMENT, MEMBERSHIP,
QUALIFICATIONS, TERMS OF OFFICE, AND ORGANIZATION.
(A) The City of Evanston Board of Ethics is hereby established. The Board of Ethics
shall consist of five (5) members appointed by the Mayor with the consent of the
City Council.
(B) Five (5) voting members shall be appointed to the Board of Ethics by the Mayor
with the advice and consent of the City Council for a term of two (2) years. Each
member of the Board of Ethics may not serve more than two (2) year terms. The
Chair of the Board of Ethics shall be appointed by the Mayor. The appointed
board members shall be residents of the City who are known for personal
integrity and sound judgment, who are not employees of the City, who have no
claim pending against the City and who have no contractual relationship with the
City. The members shall serve without compensation for their services.
(C) If a vacancy occurs before the end of a term, a member shall be appointed by the
Mayor with the consent of the City Council for the unexpired portion of the term.
(D) At the first meeting in January of each year, or at a meeting as close to that date
as practicable, the Board of Ethics shall elect a Vice-Chair. The Chair shall
preside over all meetings. The Vice-Chair shall perform all duties of the chair in
the absence of the Chair.
(E) The City Manager will designate a Staff Liaison to provide ministerial assistance
to the Board of Ethics. The Staff Liaison will prepare and post agendas and
minutes, coordinate Board meetings and hearings, and provide any add itional
support necessary to the Board. The Staff Liaison shall not be a member of the
City’s Law Department.
1-10-11. - CALL OF MEETING.
The Board of Ethics shall meet monthly as regularly scheduled, unless properly
cancelled. The Board of Ethics may schedule Special Meetings as needed. The Board
of Ethics will operate in full conformance with the Illinois Open Meetings Act 5 ILCS
120/1 et seq. and in accordance with the Board of Ethics Rules.
1-10-12. - POWERS AND DUTIES.
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The Board of Ethics shall have the following powers and duties:
(A) To give advisory opinions to the Special Counsel on proposed action(s);
(B) To hear complaints concerning unethical conduct as to any covered person;
(C) To make recommendations to the Rules Committee for changes in th e City’s
Code of Ethics;
(D) The Board of Ethics may adopt such rules as it deems necessary for the conduct
of its business;
(E) The Board of Ethics does not have the power to issue subpoenas;
(F) The Board may render an informal advisory opinion based on a real or
hypothetical set of circumstances, when requested by a covered person. If a
covered person submits a request or question to the Board for an informal
advisory opinion, the Board must respond in writing. All requests to the Board for
an informal advisory opinion are confidential. The Board may publish advisory
opinions if guidance on a frequent issue is requested. The published informal
advisory opinions must be redacted to remove any personal identifiers; and
(G) Issue a final order which includes findin gs of fact and conclusions of law for all
Ethics Code Complaints.
1-10-139. - BOARD OF ETHICS SPECIAL COUNSEL.
(A) The Board of Ethics Special Counsel (“Special Counsel”) is hereby established.
(B) Special Counsel shall be appointed by the Mayor with the consent of the City
Council and will have duties as outlined in this Chapter. Special Counsel will be
administered through the City Manager’s Office and shall be an independent
contractor of the City.
(C) Special Counsel shall create their own rules and regulations to execute their
duties as outlined, and in conformance with this ordinance. Such rules shall be
subject to the approval of a majority of a quorum of the Ethics Board. The rules
and regulations shall be published in pamphlet form available to the public.
(D) Special Counsel on their own action can initiate an ethics investigation. The
findings of such an investigation shall be provided to the Advisory Panel as
outlined in City Code Section 1-10-14.
(E) The Special Counsel must have demonstrable relevant experience in order to be
considered for the appointment and the Special Counsel must be a licensed
member, in good standing, of the Illinois Bar, at the time of appointment and for
the duration of their term.
(F) The Special Counsel shall perform an intake for Ethics Complaints filed, compile
any evidence submitted by the Complainant and the Respondent pertaining to
said Complaint, provide legal advice and counsel to the Board of Ethics and
perform all duties as specified in 1-10-15. The Special Counsel is not required to
locate evidence for either party.
(B) Powers and Duties:
1. The Special Counsel must have demonstrable relevant experience in
order to be considered for the appointment and the Special Counsel mu st
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be a licensed member, in good standing, of the Illinois Bar, at the time of
appointment and for the duration of their term.
2. Special Counsel shall be appointed by the Mayor with the consent of the
City Council and will have duties as outlined in this Cha pter. Special
Counsel will be administered through the City Manager’s Office and shall
be an independent contractor of the City.
3. The Special Counsel is an independent and nonpartisan position charged
with promoting the economy, effectiveness, efficiency and integrity by
identifying violations of the Code of Ethics. Special Counsel has
jurisdiction to conduct investigations, audits and review of most aspects of
City government and shall prosecute any Code of Ethics violations
pursuant to this Chapter on behalf of the City of Evanston through
Administrative Hearings.
4. To receive and register complaints and information concerning misconduct
under the Code of Ethics.
5. To investigate the performance of covered persons in response to
complaints in order to detect and prevent misconduct of the Code of
Ethics. In the event Special Counsel’s investigation brings to light different
facts than alleged in the Complaint, Special Counsel is authorized to
amend the Complaint to conform with the facts as discovered in the
investigation.
6. To request information related to an investigation, audit or program review
from any covered person.
7. To prosecute at Administrative Hearings, at his / her discretion, in the
course of any activity conducted pursuant to this Chapter an investigation
hereunder.
8. To issue subpoenas and to call witnesses at the Administrative Hearing at
the discretion of the Administrative Hearing Officer and to compel the
attendance of witnesses for purposes of examination and the production
of documents and other items for inspection and/or duplication.
9. To defend against subpoenas.
10. Recommend to the Mayor, City Manager and City Council policies and
methods for the elimination of inefficiencies and waste in resources and
the prevention of misconduct.
1-10-1410. - FORMAL COMPLAINTS.
Any person (complainant) may file a formal ethics complaint in writing to Board of Ethics
the Special Counsel by written complaint to the Board of Ethics within thirty (30) days
after the alleged violation has occurred.
(A) The complaint shall state the name of complainant (complainant) the person
alleging the violation of the Ethics Code, the name of the person accused
(respondent) and set forth the specific act or acts alleged to constitute a violation
of the Ethics Code along with all facts known to the complainant person filing the
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complaint that support the complaint. Any complaint not submitted on the City’s
Complaint and Inquiry Form will be stricken.
(B) An acknowledgment of receipt of the complaint shall be sent by the Special
Counsel via email to the complainant person filing the complaint and respondent
within seven (7) calendar days of receipt of the complaint.
(C) The City of Evanston is the petitioner for the purposes of this Chapter.
(C)(D) The Special Counsel and Chair of the Board of Ethics shall make up the Advisory
Panel. The Advisory Panel shall make a preliminary jurisdictional determination as to
whether the complainant has stated sufficient facts exist to constitute a violation of the
Ethics Code. Jurisdiction shall be determined if the Complaint is alleged against a
covered person and states allegations of a violation or violations of the Ethics Code . If
the Advisory Panel does not agree as to the jurisdictional determination, the Complaint
shall be presented to the Board of Ethics in closed session for determination of
jurisdiction. The Advisory Panel’s determination does not constitute an open meeting of
the Board of Ethics. The Advisory Panel shall give their findings to the Board of Ethics
to review in closed session at the next regularly scheduled meeting of the Board of
Ethics. The Board of Ethics shall determine whether the complaint should be dismissed
for lack of jurisdiction and all final action must be taken in open session. If the Board of
Ethics determines that the complaint should be dismissed for lack of jurisdiction, the
Special Counsel will communicate that finding to the complainant within seven (7)
calendar days from the determination. Neither the complaint nor jurisdictional findings
is subject to disclosure under the Illinois Freedom of Information Act. Upon finding that
the complaint alleges sufficient facts to state a violation, the Board of Ethics shall
conduct a hearing in accordance with Section 1-10-15.
(E) If the Special Counsel determines that there is no jurisdiction to prosecute a
charge for a violation of the Code of Ethics pursuant to this Chapter, or determines that
there is no cause to prosecute a violation of the Cod e of Ethics as set forth in 1-10-
10(D) of this Chapter, then within sixty (60) days of receipt of the Complaint, the Special
Counsel must file a written report with the City Manager and the City Council, detailing
why there is no jurisdiction or cause to prosecute a violation of the Code of Ethics. A
copy of the report must be sent to the person making the complaint and the respondent.
(F) If jurisdiction and cause to prosecute a violation of the Code of Ethics is
determined by the Special Counsel, an Administrative Hearing shall be held in
accordance with 1-10-11 of this Chapter.
1-10-11. ADMINISTRATION HEARINGS AND ETHICS CODE VIOLATIONS.
(D) (A) The hearing shall be led by the Board of Ethics Chair and Hearing Officer and
shall include a review of all evidence presented by the City through the Special
Counsel, including all relevant documents, and records. and witness testimony.
(B) Notice of the hearing shall be posted no less than forty-eight (48) hours prior to
the hearing on the City’s website.
(E) (C)The Board of Ethics shall render its his/her opinion in writing as soon as
practicable after the hearing is concluded. At the conclusion of the hearing, the
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Hearing Officer shall issue a written opinion, which The opinion shall include a
findings of facts, the identification of the specific Ethics Code provision that was
allegedly violated, and an opinion based upon the factual findings as to whether
the alleged violation is was sustained or not. A simple majority is required by the
Board of Ethics for a finding of a violation of the Ethics Code. Written orders will
be posted on the City’s website and shall be emailed to the respondent by
Special Counsel by the Hearing Officer.
(F) A copy of the Board of Ethics opinion shall be sent to the respondent and the
complainant. Within ten (10) business days from receipt of the opinion, the
respondent or the complainant may object and ask for reconsideration in writing
of the opinion; said objection must set forth in detail the basis for the objection.
The objection must be received by the Special Counsel, within the ten (10)
business day period set forth above.
(G) Upon receipt of a timely written objection and request for reconsideration, the
Board of Ethics shall evaluate the objection and take whatever steps are
necessary to reach a conclusion on the objection.
(H) After due consideration of any objection and request for reconsideration, if made,
the Board of Ethics shall render its final opinion in writing. The final opinion shall
be sent to the Respondent, the Complainant and the Rules Committee.
(I) Only if, and when, the respondent or the complainant objects to the final opinion,
the Rules Committee shall act as a Board of Appeals.
(J) The Rules Committee may take further action as is appropriate on any
determination by the Board of Ethics that there has been a violation of this
Ordinance.
(K)(C) The Special Counsel may refer a final finding of a violation of Section 1-10-4 3(F)
and Section 1-10-6 5 of this Code to the Cook County State’s Attorney’s Office in
accordance with 5 ILCS 430/1-1 et seq.
1-10-152. – ADMINISTRATIVE HEARING PROCEDURES FOR ETHICS CODE
VIOLATIONS
Title 11, Chapter 1 shall govern the procedure for Administrative Hearing Procedures for
Ethics Code violations in so far as there is no conflict between this Title and Title 11. In
the event of a conflict between titles, this title shall govern for the purposes the
administrative procedure for Ethics Code violations . The City shall not bear the cost or
expense associated with the representation of any Covered Person in any hearing
under this Code. If a finding of not liable is entered against a Covered Person, the City
will reimburse the cost and expense associated with representation for that alleged
violation.
1-10-15-1. - Rules of evidence.
Rules of evidence shall not govern. The formal and technical rules of evidence do not
apply in a hearing permitted under this Code. Evidence, including hearsay, may be
admitted only if it is of a type commonly relied upon by reasonably prudent persons in
the conduct of their affairs.
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1-10-15-2. - Representation at hearings.
(A) The case for the complainant may be presented by the complainant, any agent of
the complainant or an attorney. The complainant may rely solely on the written
complaint. Complainant is not required to attend the hearing.
(B) The case for the respondent may be presented by the respondent, any agent of
the respondent or an attorney. An agent who is not a licensed attorney shall
present a written authorization signed by the respondent giving the agent power
to act and to bind the respondent to any order(s) entered by the Board of Ethics.
A licensed attorney is not required to produce such an authorization.
1-10-15-3. - Conduct of hearings.
The Board of Ethics Chair Hearing Officer shall conduct the hearing in an orderly
manner and insist upon proper decorum by all persons present at the hearing. The
intent of the hearing is to provide the complainant and the respondent full and fair
presentation of the issues.
Conduct of the hearing shall be as follows:
Opening arguments if requested by either party;
Complainant’s case in chief;
Examination of witness;
Cross-examination of witness;
Rebuttal;
Respondent’s case in chief;
Examination of witness;
Cross-examination of witness;
Rebuttal;
Closing remarks if requested by either party;
Deliberation by the Board of Ethics;
Vote by the Board of Ethics in open session.
1-10-15-4. - Documentary evidence.
Relevant documents may be received into evidence without formal proof of authenticity.
The Board of Ethics shall determine the weight, if any, to be afforded documents
received into evidence.
1-10-15-5. - Transcript of proceedings.
Either party may request that the proceedings be taken and transcribed by a certified
court reporter. The cost of the reporter shall be borne by the party requesting the
reporter. The City shall, at its cost, tape record the proceedings. If a tape recording is
made, a respondent may obtain a transcript at respondent's cost.
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1-10-15-6. - Continuances.
All hearing proceedings shall be conducted on the date set. For good cause shown, a
postponement may be granted at the discretion of the Board of Ethic’s Chair.
Complainant or Respondent shall be granted one continuance as of right at the first
scheduled hearing on a matter after there has been a determination of jurisdiction
should they wish additional time to retain counsel or if the matter was scheduled without
consultation with the respective party. The purpose of hearing proceedings is to provide
a prompt resolution of alleged code violations and, accordingly, the request for and the
grant of, continuances shall be curtailed to the extent fairness permits.
1-10-16. - REFERRAL OF FINAL OPINIONS OF THE ETHICS BOARD TO THE
RULES COMMITTEE FOR FINAL ACTION.
The following are the procedures to be followed when a final opinion of an ethics
complaint is forwarded to the Rules Committee for action.
(A) The Chair of the Board of Ethics shall forward the Board of Ethics Opinion to the
City Manager. Upon receipt, the City Manager shall put the Board of Ethics
Opinion on the Agenda at the next regularly scheduled Rules Committee
meeting. If the Opinion falls within one of the Open Meetings Act exceptions (5
ILCS 120/2(c)), the Opinion shall be placed on the Executive Session agenda.
All final action must be taken in Open Session.
(B) At the next meeting of the Rules Committee, the Board of Ethics Final Opinion
will be considered.
(C) Any time prior to the issuance of the final opinion by the Rules Committee, the
Board of Ethics may amend the Opinion to address the allegations against the
respondent ordered per Section 1-10-14. Any final settlement must be approved
by the Rules Committee. Whether the settlement is made public or not is
determined by the Rules Committee. For settlement purposes the hearing may
be continued from time to time at the discretion of the Rules Committee.
(D) If an Elected Official, a member of the City Board of Ethics, or the City Manager
are the subject of the Complaint, they are barred from all participation directly or
indirectly in the complaint process including voting on said Complaint, except
where they are to provide testimony or evidence relating to the Compl aint, or
provide testimony or evidence to refute said Complaint.
(E) If an elected official, other than the Mayor, is the subject of the alleged ethical
violation, the Mayor shall also have a vote on discipline. The Mayor and
Alderman may not vote on discipline in which they are the subject of the alleged
ethical violation.
(F) A two-thirds majority vote by the Rules Committee is needed to overturn a final
decision issued by the Board of Ethics.
(G) The final decision of the Rules Committee imposing a fine shall be subject to
judicial review in accordance with applicable law.
1-10-173. - ENFORCEMENT AND PENALTIES.
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(A) Discipline for elected officials and appointed officials. The Rules Committee may
take action against any elected official or appointed official who has been found
by the Rules Committee to violate the Code of Ethics. Actions that the Rules
Committee may take against elected officials and appointed officials include but
are not limited to: counseling, reprimand, public censure or fine. The Rules
Committee may, where appropriate, discharge appointed officials. The Rules
Committee may not discharge an elected official. The fine may Any person
violating the provisions of this Title shall be guilty of an offense punishable of a
fine not be less than one hundred dollars ($100.00) nor more than seven
hundred fifty dollars ($750.00). The fine will be due thirty (30) days after
issuance.
(B) Discipline for employees. In each instance where the City Manager takes such
action, the City Manager shall make a written report to the Rules Committee of
the facts surrounding the violation of this Code of Ethics and explain what action,
if any, was taken, to discipline the employee. For those employees covered
under a collective bargaining agreement, discipline will be given in accordance
with their collective bargaining agreement.
(C)
(B) Members of City Council found in violation of this Chapter may be disciplined by City
Council in accordance with City Council Rules. Nothing herein this Chapter shall
prevent the City Manager or his/her designee from taking disciplinary action pursuant to
the personnel rules and/or collective bargaining agreements as deemed appropriate.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: Ordinance 20-O-21 shall be in full force and effect after its
passage and approval.
Page 23 of 24
R2.Page 504 of 506
20-O-21
~20~
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 24 of 24
R2.Page 505 of 506
Memorandum
To: Honorable Mayor and Members of the City Council
From: Kimberly Richardson, Deputy City Manager
Subject: Approval of Appointments to Boards, Commissions, and Committees
Date: May 24, 2021
Recommended Action:
Mayor Biss requests City Council approval of appointments to the Reimagining Public Safety
Committee.
Council Action:
For Action
Summary:
Appointments:
Reimagining Public Safety Committee
Mayor Daniel Biss - Chair
Councilmember Bobby Burns
Councilmember Devon Reid
Councilmember Cicely Fleming
Marcus Campbell - ETHS Staff member
Sean Peck-Collier - Community Member
Andy Papchristos - Northwestern University Facility
Kymberly Walton - Community Member
Betty Ester - Citizens Network of Protection
Sarah Bogan - Community Member
Evangeline Semark - Community Member
Alejandra Ibanez - Community Member
Kristen White - YWCA
Patrick Keenan-Devlin - Moran Center
Betty Bogg - Connections for the Homeless
AP1.Page 506 of 506