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HomeMy WebLinkAbout02.22.21 AGENDA City Council Monday, February 22, 2021 Lorraine H. Morton Civic Center, Virtual 5:30 PM Administration & Public Works Committee begins at 4:30pm Planning & Development Committee begins at 5pm City Council convenes at 5pm or the conclusion of Planning & Development Committee As the result of an executive order issued by Governor J.B. Pritzker suspending in - person attendance requirements for public meetings, City Council members and City staff will be participating in this meeting remotely. Due to public health concerns, and the ongoing COVID-19 pandemic, residents will not be able to provide public comment in-person at the meeting. Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16 Page (I) ROLL CALL - ALDERMAN RAINEY Page 1 of 454 R1. Suspension of the Rules Allowing for Remote Participation Due to an executive order issued by Governor J.B. Pritzker and the ongoing COVID-19 pandemic, staff recommends a suspension of the rules regarding in-person attendance requirements for public mee tings, allowing for City Council members and City staff to participate in this meeting remotely. For Action (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS M1. Day of Mourning for COVID-19 Victims and Survivors (III) CITY MANAGER PUBLIC ANNOUNCEMENTS (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civ il manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS Page 2 of 454 SP1. 2404 Ridge Avenue – Application for appeal of the Preservation Commission Denial of a Certificate of Economic Hardship The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify, or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. If a motion to accept is made, staff recommends the City Council affirm the decision of the Preservation Commission. For Action 2404 Ridge Avenue – Application for appeal of the Preservation Commission Denial of a Certificate of Economic Hardship - Attachment - Pdf 12 - 132 SP2. City of Evanston Racial Equity Update Staff recommends the City Council to accept and place the racial equity report. For Action: Accept and Place on File City of Evanston Racial Equity Update - Attachment - Pdf 133 - 136 SP3. Climate Action and Resilience Plan (CARP) Implementation Update Staff recommends City Council accept and place on file this update on implementation of the Climate Action and Resilience Plan (CARP). For Action: Accept and Place on File Climate Action and Resilience Plan (CARP) Implementation Update - Attachment - Pdf 137 - 144 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular City Council meeting of February 8, 2021 Staff recommends approval of the minutes of the Regular City Council meeting of February 8, 2021. For Action Minutes 2_8_2021 145 - 156 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN SUFFREDIN Page 3 of 454 A1. Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of January 18, 2021, through January 31, 2021, in the amount of $3,121,175.49. Bills List for February 23, 2021,in the amount of $2,602,174.22. For Action Approval of the City of Evanston Payroll and Bills List - Pdf 157 - 180 A2. Approval of Contract with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement Staff recommends the City Council authorize the City Manager to execute an agreement with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) in the amount of $844,118.00. Funding for this project is from the Water Fund (Account No. 513.71.7330.65515 - 721002), which has an approved FY 2021 budget of $1,000,0 00 for this work, all of which is remaining. For Action Approval of Contract with Lake Erie Diving, Inc. for the 54 -inch Intake Heater Cable Replacement (Bid No. 20-54) - Attachment - Pdf 181 - 184 A3. Approval of a One-year Contract Extension with Forward Space for the Office Furniture Supply Contract Staff recommends City Council authorize the City Manager to execute a one-year extension for the Office Furniture Supply Contract (RFP 16-65) with Forward Space (1142 N. North Branch Street, Chicago, IL 60642 ) in the not-to-exceed amount of $70,000. The one-year extension will extend the contract completion date from January 1, 2021 to December 31, 2021. Funding is provided by individual departments thro ugh various annual budgets. For Action One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) - Pdf 185 - 187 Page 4 of 454 A4. Approval of Contract with Thermosystems, LLC for HVAC Equipment Replacement at Police/Fire Headquarters, Fire Station 3, and the Levy Senior Center Staff recommends City Council authorize the City Manager to execute a contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, IL. 60124) forHVAC Equipment Replacement at the Police/Fire Headquarters, Fire Station 3 and the Levy Senior Center in the amount of $930,503. Funding will be provided from the Capital Improvement Fund, 2019 General Obligation Bond in the amount of $685,000 and from the 2021 General Obligation Bond in the amount of $245,503. A detailed breakdown of funding is included in the corresponding transmittal memorandum. For Action Approval of contract award with Thermosystems, LLC for HVAC Equipment Replacement at Police/Fire Headquarters, Fire Station 3, and the Levy Senior Cen - Pdf 188 - 191 A5. Resolution 28-R-21, Authorizing the City Manager to Execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID-19 Emergency to Add the Village of Winnetka Staff recommends City Council adopt Resolution 28 -R-21, authorizing the City Manager to execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID-19 Emergency to Add the Village of Winnetka. Funding for the purposes of reimbursing a municipality for costs associated with sending an employee(s) or materials (fuel and/or deicing materials) to Evanston to assist with snow/ice removal, will come from the General Fund, Maintenance of Snow & Ice (Account 100.40.4550). This account has a budget allocation of $630,350 in FY 2021. For Action Resolution 28-R-21, Authorizing the City Manager to Execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Resp - Pdf 192 - 198 Page 5 of 454 A6. Resolution 27-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to Evanston Streets with Water Main Replacement Staff recommends City Council adoption of Resolution 27-R-21 Authorizing the Mayor to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to Evanston Streets with Water Main Replacement. Funding will be provided from the Rebuild Illinois/ Motor Fuel Tax Fund (Account 200.40.5100.65515 – 421002), which has a total FY 2021 budget of $4,366,987. For Action Resolution 27-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to - Pdf 199 - 205 A7. Resolution 26-R-21, Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transfer funds previously allocated in the 2021 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets Staff recommends City Council adoption of Resolution 26 -R-21, Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transf er funds previously allocated in the 2021 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets. Adoption of this resolution will authorize the City Manager to transfer $1,044,897 of Motor Fuel Tax (MFT) Funds to the General Fund for the general maintenance of streets by City staff. The fund transfer was anticipated in the approved 2021 budget. Funding will be provided from the Motor Fuel Tax Fund, which is rebated to the City of Evanston from the funds collected through State of Illinois gasoline tax. For Action Resolution 26-R-21 Authorizing the Mayor to sign a Resolution for Maintenance of Streets and Highways in order to transfer funds Previously Allocated - Pdf 206 - 212 Page 6 of 454 A8. Resolution 25-R-21, Authorizing the Mayor to Sign the “Invest In Cook” Intergovernmental Agreement with Cook County Staff recommends City Council adoption of Resolution 25 -R-21, authorizing the Mayor to sign the “Invest In Cook” Intergovernmental Agreement with Cook County. This resolution authorizes the City of Evanston to accept a $500,000 grant from Cook County for the Main Street Corridor Improvement Project from Maple Avenue to Hinman Avenue. The total estimated construction cost for the Main Street Corridor Improvement Project including construction engineering is $5,704,000. Funding sources for this project include the Invest in Cook grant, the Chicago-Main TIF fund, general obligation bonds, and other grant funding sources. A detailed summary is included in the corresponding transmittal memorandum. For Action Resolution 25-R-21, Authorizing the Mayor to Sign the “Invest In Cook” Intergovernmental Agreement with Cook County - Attachment - Pdf 213 - 234 A9. Resolution 29-R-21 Approval of a Service Contract with the University of Illinois in Chicago for Staff Racial Equity Policy/Program development training Staff recommends City Council adoption of Resolution 29-R-21 authorizing the City Manager to execute a service agreement with the University of Illinois System (400 S. Peoria Street., Ste.400, M/C107, Chicago, IL 60607) for the services of Dr. Kathleen Yang -Clayton to train and develop staff on the Racial Equity Diversity and Inclusion (REDI) Committee staff to implement programs/policies with an racial equity lens in the amount of $50,000.00. Funding for this project from the City Manager’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY21 budget of $106,000. For Action Approval of a Service Contract with the University of Illinois in Chicago for Staff Racial Equity Policy/Program development training. - Attachment - Pdf 235 - 249 Page 7 of 454 A10. Ordinance 14-O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures The City Manager recommends City Council adoption of Ordinance 14 - O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures. City Manager requests suspension of the rules for Introduction and Action of this item at the City Council meeting February 22, 2021 For Introduction and Action Ordinance 14-O-21Amending City Code Section 7-12-4-2 Relating To the Installation andMaintenance of Service Pipe From Tap To Fixtures - Attachment - Pdf 250 - 254 A11. Ordinance 9-O-21, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” - Free Parking for Disabled Persons Staff recommends City Council adopt Ordinance 9-O-21, amending City Code Section 10-11-12 “Parking Meter Zones” regarding payment at disabled parking spaces. The Ordinance allows for free parking in marked disabled parking places for citizens with any color Disabled placard. Maximum times for the Zone will still be enforced except for disabled persons with a yellow/grey placard, who may exceed the maximum times posted. For Action Ordinance 9-O-21, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” - Free Parking for Disabled Persons - Attachment - Pdf 255 - 258 A12. Ordinance 10-O-21, Amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking” Pursuant to Alderman Revelle's request, staff recommends City Council adoption of Ordinance 10-O-21, amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking.” This Ordinance will add both sides of the 1000/1100 block of Colfax Street, specifically (from Ridge Avenue west to 1104/1105 Colfax) to District A, allowing for resident - only parking. For Action Ordinance 10-O-21, Amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking” - Attachment - Pdf 259 - 261 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE - ALDERMAN FISKE Page 8 of 454 P1. Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program Staff recommends City Council adoption of Resolution 24 -R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program for $175,000 to address affordable housing needs and community revitalization efforts. For Action Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program - Attachment - Pdf 262 - 268 P2. Ordinance 12-O-21, Granting a Major Adjustment to a Planned Development Located at 811 Emerson Street Staff and the Plan Commission recommend City Council adoption of Ordinance 12-O-21 for approval of a Major Adjustment to a Planned Development at 811 Emerson Street, which was originally approved by Ordinance No. 37-O-17. The applicant seeks to reduce the required off - street parking from 174 to 170 due to necessary construction modifications, then make 50% of those parking spaces (85 parking spaces) available for public use. Should the adjustment be approved, the following conditions are recommended: 1) that the building residents not be eligible for on-street parking permits and 2) that the applicant provide the City with building vehicle ownership data on an annual basis to ensure that building resident demand for parking is met and reserve the right of the City to require an increase in the number of parking spaces available for residents. For Introduction Ordinance 12-O-21, Granting a Major Adjustment to a Planned Development Located at 811 Emerson Street - Attachment - Pdf 269 - 352 P3. Ordinance 11-O-21, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave Staff recommends City Council adoption of Ordinance 11-O-21 to extend the time frame for the commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019, and previously granted a one-year extension to April 13, 2021. The Ordinance would grant an extension of 18 months for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. For Introduction Ordinance 11-O-21, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. - Attachment - Pdf 353 - 389 Page 9 of 454 P4. Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes Plan Commission and staff recommend City Council adoption of Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes. This establishes a definition for Efficiency Homes (Section 6-18-3) and establish regulations for their construction and use within residential districts (Section 6-8; Section 6-16). Alderman Fiske requests suspension of the rules for Introduction and Action of this item at the February 22, 2021 meeting. For Introduction and Action Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes - Attachment - Pdf 390 - 430 (X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE - ALDERMAN RUE SIMMONS E1. Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel The Economic Development Committee and staff recommend City Council adoption of Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel Staff proposes the City Council allocate $18,000 from the Business District Improvement Fund (100.15.5300.65522). For Action Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel - Attachment - Pdf 431 - 454 (XI) APPOINTMENTS (XII) CALL OF THE WARDS (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (XIII) EXECUTIVE SESSION (XIV) ADJOURNMENT Page 10 of 454 (XV) UPCOMING ALDERMANIC COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 2/24/21 2:30 PM Design and Project Review Committee 2/24/21 6:00 PM Economic Development Committee 2/25/21 9:15 AM Reparations Subcommittee Meeting 3/1/21 5:00 PM Human Services Committee Meeting 3/3/21 2:30 PM Design and Project Review Committee 3/3/21 6:30 PM Citizen Police Review Commission 3/4/21 7:00 PM Housing & Homelessness Commission Page 11 of 454 Memorandum To: Honorable Mayor and Members of the City Council From: Cade Sterling, Planner I CC: Johanna Nyden, Community Development Director Subject: 2404 Ridge Avenue – Application for appeal of the Preservation Commission Denial of a Certificate of Economic Hardship Date: February 22, 2021 Recommended Action: The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify, or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. If a motion to accept is made, staff recommends the City Council affirm the deci sion of the Preservation Commission. Council Action: For Action Summary: On October 26, 2020, Rick Sweitzer and Chris Sweitzer, owners, applied for a Certificate of Economic Hardship to the Preservation Commission as provided in Section 2 -8-10 of the Preservation Ordinance 19-O-18. The Certificate of Economic Hardship application followed the Preservation Commissions' denial on August 11, 2020, of a modified Certificate of Appropriateness for post-approval alterations to the original 1997 approved proje ct. Since the previous denial of Certificate of Appropriateness on August 6, 2019, the applicant had removed three skylights on the east elevation of the property. The applicant requested and was granted continuances in November and December of 2020. At the public hearing on January 12, 2021, the Preservation Commission reviewed a second application for Economic Hardship after the previous second denial of a modified Certificate of Appropriateness for post-approval alterations (described below). After hearing testimony (attached) and reviewing the provided documentation, the Commission determined that the standard for economic hardship (2-8-10 (B), “The Commission shall only approve an application for a Certificate of Economic Hardship upon a determination that the denial of the SP1.Page 12 of 454 certificate of appropriateness has resulted in the denial of all reasonable use of and return from the property” was not met. The case the applicant attempted to make for Economic Hardship does not align with the intent of the ordinance which is not for a mere financial burden, but for situations where the Ordinance and preservation of critical resources result in a complete taking of reasonable use and value of a property. Economic Hardship is intended to have a significant burden of proof, which the applicant failed to demonstrate. Specifically, the Commission rejected the position that the inability to receive a Final Certificate of Occupancy for the accessory-structure and the corresponding ability to rent the structure separately as an Accessory Dwelling Unit, if desired, was not a direct result of the Commissions postfor of Certificate Appropriateness deny to decision the -approval alterations. As such, the Commission determined that the denial of the Certificate of Appropriateness for post-approval alterations did not eliminate all reasonable use of and return from the property. Notably, regardless of the denial for post-approval alterations, the property can continue to be rented, owner-occupied, or sold all at reasona ble returns. The use and density, single-family residential, has been maintained. Commissioners ultimately recommended that an audit of the barn and the non -approved alterations be created (summarized below and attached) and a negotiated settlement for res olution be found between the City and the applicant. The Commission saw either a modified application for Certificate of Appropriateness or alternatively issuance of a fine through administrative adjudication, to be the appropriate next step. 1997 Preservation Commission Determination In 1997, Rick Sweitzer presented plans for alterations to the barn structure with the intent being the creation of habitable space. The Commission was generally supportive of the intent and efforts at adaptive use of the building as well as continued investment and preservation of received of Certificate a proposal a resource. vernacular common once The Appropriateness (COA). Additional points of note included: • Deck: Commissioners had concern with the deck being too close to a nearby tree and that the surrounding trees were important to the integrity of the setting. Commissioners did not have an issue with the deck due to it not being attached to the structure and its limited visibility due to dense foliage which provides seclusion. The Commission preferred detailing of the deck to be minimal to match the vernacular aesthetic of the barn. • Visibility and primary elevations of concern: Commissioners identified that the view from Lincoln Street, particularly the north elevation of the barn, was the principle concern and primary elevation. The east elevation was also considered primary due to visibility from Lincoln Street and the relationship between the accessory and principle structures. • Skylights: The Commission had some concern with the inclusion of skylights although they agreed that the location on the west side was minimally visible from the public way, did not degrade the relationship between the principle and accessory structures and thus was not a point of objection. C. Ruiz the Preservation Planner, stated that he Page 2 of 121 SP1.Page 13 of 454 would like to minimize the number of skylights although Mr. Sweitzer explained their necessity to provide adequate light to the habitable interior space. • Upper-Story Windows: The upper-story windows were installed by the previous owner and were existing prior to review by the Commission. 2000 Re-Issuance of 1997 COA In 2000, the Preservation Officer re-issued a Certificate of Appropriateness. The Preservation Officer denies this re-issuance as being administrative approval of the deviations from the original COA. Staff and Landmark Survey Consultant Opinion on Deviations From 1997 COA Staff conducted a call with the consultant group who prepared the 2015 Landmark Survey and Nicholas and AIA Gilbert, COA. Doug the from deviations the discussed 1997 assignment, the that despite confirmed survey the undertook who AICP, Kalogeresis, deviations from the COA and non-approved alterations to the west and south elevations, the barn retains excellent to good integrity, as indicated in the 2015 Landmark Property Survey (attached). Specifically, the deviations do not diverge significantly from the intent in the 1990s to invest in the barn and adapt it to a habitable use. As an adaptive u se project, modifications related to the feasibility of its habitability and which authentically reflect its new use are appropriate and retain its distinctive board and batten cladding. Although the deviations on the west elevation are not ideal, they are palatable and the 1997 Commission determined this to dense to due largely was determination However, elevation. secondary a be that vegetative screening, which has since been removed by the City. If changes were proposed on this elevation, staff recommends removal of the double-window south of the doorway and installation of a single window aligning with the upper story windows south edge, as well as installation of exterior grilles with a similar profile to the upper -story windows on all first story windows to create a simulated divided lite. Deviations on the south and east elevation are seen as negligible – noting that the majority of these represent less work than what was permitted and visibility from the public way is minimal. The most egregious non -approved intervention, skylights on the east elevation roof, which degraded the relationship between principle and accessory structure, have since been removed. The north elevation, which the 1997 Commission determined to be the primary elevation and most critical, has been preserved as original. Staff Opinion on Gross Negligence Staff does not believe that gross or willful negligence occurred primarily because the owner did submit for and receive a COA in 1997 and the intent of that approval has predomin ately been maintained albeit altered physically. Additionally, although deviations occurred, the owner did respect the 1997 Commissions direction on primary vs secondary elevations and no alterations took place on the north elevation. Finally, the preserva tion ordinance states economic hardship may not be considered if gross negligence occurred (Section 2 -8-1-5 (B)). This section of the ordinance, penalties, is administered by staff, not the Commission. As such, the Preservation Coordinator and Planning and Zoning Managers' determination to not apply this penalty and permit application for economic hardship is reason to believe that gross negligence did not occur and therefore under Section 2 -8-1-5 (C) complete reversal of the deviations from the original COA is not just recourse. If negligence was thought to of Page 3 of 121 SP1.Page 14 of 454 occurred, it is staff’s opinion that the two applications for Economic Hardship should not have been permitted to move forward for review by the Commission. Staff recommendation for resolution Due to the age of the alterations in question, the vernacular nature of the structure, no acute degradation of integrity (as noted and documented by the consultant who conducted the Landmark Inventory in 2015), reversal of the most egregious alterations at the owner's expense, and a first-time offense, staff ultimately recommends a fine to be determined by a Hearing Officer through the Administrative Adjudication process. Legislative History: • August 6, 2019 – Preservation Commission denies COA for unauthorized work on the barn at 2404 Ridge Avenue • October 14, 2019 – City Council does not accept the application for appeal on the denial of the COA • November 13, 2019 – Applicants submit application for Economic Hardship • February 11, 2020 – Application for Economic Hardship is denied • August 11, 2020 – Modified application for COA denied • September 29, 2020 – City Council does not accept the application for appeal on denial of the modified COA • October 26, 2020 – Applicants submit second application for Economic Hardship • January 12, 2021 – Application for Economic Hardship is denied Attachments: Preservation Commission Appeal 021121 2404 Ridge - Economic Hardship Packet 2404 RIDGE - Audit of Alterations and Report January 12 - HPC - Minutes Excerpt 2404 Ridge - Inventory Sheet Page 4 of 121 SP1.Page 15 of 454 3.Appel|antlProperty Owner's name(s 'E_‘V»ANSTON‘PRESERVATlONECOMMISSION APPEALtocm ceuuettE A A E « ' Notice of eat from Evanston Preservation ‘Commission'sDecision V‘: 1.Street addressof subject property:2404’R1 dge Ave 17-07"-108-004-00002.Parcel's Identi?cation Number(lot of record) _ R1’ck Swei tzer Mailing Address:‘Number 113“Street Name G"’e°"1eaf AVE City:W1‘lmette Zip Code:60091__ Phone Number:847_828_8388 Email:”'Ck@“WPa55a9e-C°“‘ I Appellants interest in subject property (owner,contractpurchaser,etc.)if any: Owner l V i ifyouareotherthanQwnerof;Re_cord,.y_oumustalso_s*ubm'i,i§iD.3f?daVlt31°-.:t‘i_.i,r.I_9.fqrththe.name(s), ‘M and address lofthe”owner(s)‘bf record,’basedteithérlonjyqury?ersonalkr"fio \AIled9e,.yo_r_basedfjon records speci?edin the af?davit 6.Is the subject propertyan EvenstojnLandmark?Yes l.'>1,’No‘1:12A 7.Isthe propertyina——Historic‘District? V ‘E ‘-Yes‘El‘,No I ‘* 8..If Yes:LakeshoreEl % Ridge [3 Suburban Apartment Building E] NortheastEyanstonEl L teeatDistrictE] l 1 b National Register :1 9.Legal description ofthe subject property: THE SOUTH 8 Robs OF THE‘NORTH HALF OF THE NORTH HALF or:THE SOUTHWEST 1/4 LYING WEST OF RIDGEAVENUEIN _‘SECTIOlflA,TOWNSHIP ,_RAN E ,EA T OF _Tl-lE_THIRD PRINCIPAL MERIDIAN,.... IN COOK COUNTY,ILLINOIS (EXCEPT THE WEST 1038.5 FEET MEASURED LANDTOTAL AREA:29,156‘sq“.FT =.669 ACRE.E E‘’—‘‘‘"“ .COMMONLYKNOWN AS:2404 RIDQEAVENUE,EVANSTON,ILLINOIS‘ 10.A‘copyofany lettersdenying rgeduestyorproposalfrom whichyou to appealshouldbe A attached." Page 5 of 121 SP1.Page 16 of 454 11.What aspect(s)of the Preservation.Commission:-‘esdecisionareyou appealing? IX Interpretation of the Historic,Pr:esen"w:ltioI1()rd:inanr:e,Standards for Review of Applications for Certi?cate of Appropriateness. Q Deterrninationofthe /-facts. at Other Please explain:(include attachmentswhen riecessary see attached ...._.........._.._......._....._........._._:.__ ..........._.._._..__._........_............._.._..... .._._............_....._.......__..___......_... 12._if you are appealing an interpretation of the l~listo-iricP’.res.ervationOrdinance,whatprovisior_1(s)is/are in question?(include attachments when necessary)' - Section:Paragraph:_N_;L_im_t_m_e_[:_S_»ubparage_raph:?ue: Section 2-8-10 Certificate of Economic Hardship (3)Standard to be applied —..._............._........._._..._......__.__.... Page 6 of 121 SP1.Page 17 of 454 13.A What do you contend? The proper interpretation ofithe,HistoricPreservation.Ordinance-._»,:,:.. L E!The proper interpretation ofvithefacts. i 4 . I3 Other. ' Please explain::.—-4 See attached"”i' 14. _ in whatwayareyouraggrieved“(harrnedf),.‘bythe’interpretationandlordeterrninationoftheiEvansto nPreservationCommission? Seegattached j._._.... I (we)certifiedthatof the a‘b§véstatementsaretrue ,b_e‘é;t.«.§r}nyv_(§ur) i1know1edge andpwbeliiefl.(u there are 'oint a 4 ellants all must sr n _ .4 ~02/05/2921RickSweitzer.~;%:>>>44 4 . NameofAppeI|ant-(print)re..~nSignature*'-\fDate“‘ Name of Appeilant’(print:)'‘ 4 ‘’in SignatureV \|iZ)ate:':4‘ Name ofAppellant(print).,v V V 4 _, .‘. Signaturert 'rjii?ate lMP(‘)R'[AhITV:’REMlE\.L|ND_.ER.;rm";a;;pea;a,,pucat;an»:::§ustr_beg;osub;iniiiediiivithinrthirty(30)days of theCommissionfs.denial;Submittothe Preservation.Céoordinator,-;210.0.Ridge'Avenue, E vanston,IL 60201,(847)448-8687;cruiz@cityofevanston.org~ Page 7 of 121 SP1.Page 18 of 454 Evanston Preservation Commission:Appeal-to City Council ‘ Dated:February 6,2021 11.What aspects of the PreservationC0m?lliS!ii0I’I'§_@ciSi0I1 are you appealing? We are appealing the Historic Preservation Connmi-ssionx’s(”HPC”):decision to-deny the 2404 Ridge application for certi?cate of economic hardshi-p based on the interpretation of the,— historic preservation ordinance,standardsfor review of applications for certificate of appropriateness,determinationof the facts and some additional information regarding the application and decision.' Interpretation of the Historic Preservation tlirclirianrme,Staridairds for Review of Applications for Certi?cate of Appropriateness: During the HPC meeting,commissioners.d.eterrn~ined‘~that the a.ppli:cant’sha.rd'shi=pdue to denial of a COA for the barn did»not deny reasonabl'e~use and return from the property.Owner would be forced to spend over $70,000 to revert these changes to the historic structure in question. The denial of the COA has put the release of this covenant on pause,adding more:potential lost income and return;from the barn in questiori.The opportunity cost of this COA.d:e?nia.lis“ immeasurable,for it has.forced the owner to spend thousands of dollars“in altering renovations that were done twenty plus years ago.The cimrnmissionersstated that the owner brought this on himself,which does not address the standairds:1fon'reviewof Certificateof Economic Hardship.In fact,the denial of a COA has rem-.illtecl'in an absolute elimination of reasonable use and return from the barn in question. In the event the owner would market the pm-perty for sale,the value of the property would be significantly hindered by the multiple encumbrances that exist on the Barn structure.The commissioners also did not take into a.cco~unt that the applicant had submitted a s’uibd;ivis.ion request 2+years ago,which has also been held up by the ou-tstanding barn COA issues.By refusing to hear the subdivision application (that was deemed zoningcompliant),theowneris unable to realize any added value that this may bring to the property. During the meeting,Commissioner Cohen amazed‘that the l.-lP€:could,assume that the denial of the COA_:was denial of the returnof the piroiperltm since it was clearthat theqbarn'-couiidnot». be rented without the COA.He seemed to conclude tlmatdespite this,the owner's "negligence"was at fault.Thereafter,a memiorandum was published on this denial,with a specific section dedicated"to "Staff OpiniononGross Negiigence."Within thisit states: “Staff does not believe that gross or willlfullinegiigenceoccurred primarily because the ownerdid submit for and receive a con and the intent of that approval has predominantly been maintained.Adliiitiionally,although deviations occurred,the owner did respect the C0fI‘:l|1’|iSSi0ll'll!illl?ilTlE€:1IiCll?ll‘0llll=prirnairy vs.seconda-ry_elevationsjand‘ V no alterationstookiplace on the ll'llt)i-‘Elli’elevation.lFinal,ly,the preservation-ordinanceT states Economid?ardshipmay not be c«orisidered if grossnegligence -occurred.Assucbh, Page 8 of 121 SP1.Page 19 of 454 thePfesewéfioti§y<i°<2f?ii#rati>riiiiiéiani-ins:é?iilloiiilisMehéserseéarlier{AT . ._determinlationtoperm ;aPP|i,Cf<_Itipnfor.jEco____om’Hardhi ¥,_on 9cca,sions,is.; I reasontobelievegrossynegligencl.didno:t«occurandicompleteteversalqflthtt.~'." deviationsifromthe\origi;nalyisnot.just_recou,rse..”_:_. \ oetermiynationof the_Facts.;.__ _y The commissioners rejected the position that the inability toreceiveafinalCOAfor the bar“n‘ andthecorresponding ability to rent thestructureseparatelyas.__anADU,wasnot{,al_..clirect\resJult of:the Co_mmiss_ion'sdecisiontodeny_'tjhe,COA_fo_if_the,tBarn.;_Theyytact,dis,‘,therejiectioinzoftheBarn CQAhasf3resu.ItedIintheCityrejectingthe releaseHofwtheyBarn‘Qovenantthatxwas_recort_i_e__din._ Septembe.r.2O00;t.iatistatedthe?ancLild.9t.bél.rented.cutseparatelyas.a [nADUe=;.S§nce.thewas.recor;¢I.ed....tihé"CifY.*!3.S:.pa.$Séd..gnewe.leS?§'3l‘°fl:?.€é.h§¢uragingy$u,,‘§.h} str7uétures..tolbemntéd.,a$ . an Despite,this,,the.;covenant(re,,ains inplan.V_,d:ue,the.outstaEn'ding.ite:nj$related_y ’E.0.‘y¢l’i‘e...l$'clrri;3,hC.l,the:‘Own’er'unable‘tore,t theunit._é.s,3?$éP5§ate§:dwé|ling.:unit.‘.\Th,i itsin.a,|.I. reasonableret‘urn,Va’nd:'reritabilityyofs::uc;;j;¢,jthusan\eco,_r)omi_c:hards_h_iptothyelowner. _ _.,\l OtherlzyT Withinthe aforementionedMemorandumis_a‘fstaffandCgnsultantOpinion;onQeyiationsrl_— from1997]‘¢0N'thatst:-gecilficailvstatesthat?thlédév.iétién$y.fr¢m.thel.C0Al".an9Ilnengzennrswsd alterationstotheyjanld so_uthe_elevat‘iyons,::the,barn.i¢t,aiij;_:¢xc¢iI¢llt.tggogdingrity._’ft_ e°e$tonetostétetlihttthelT-1ev:atioins‘donot.diyersesisnl?tantlvefrsétntheintehtmet to investyintheyand __.g. 13.Whlathdoye.oyuAcontend?:?V.,A» V thatythe standerdswereynot:properly.appliedhi _I., 4 ‘V A applicationforCe L _ werepr_imarily[focusedon“neg -",i:'fic’a.t.e1¢f\?co?qmiFVH3l‘.y‘5m.°r~.T5¢diseesionébetween,semlmissionersl. Iigejn,ce.'friot.thefact.thatthe denial_of..acoA_y_h_asresulted,in 1 reasonableuseand return of the subject property.Followingthe hearing,Stayffyeoncludedginy, V their memorandum that "negligence”did not occur and the integrity of the structure has been maintained excellently. V The application for certificate of economic hardship exists to allow property owners to objectively show ?nancial hardship due to a COA denial.Within the application,the applicant provided multiple documents and support showing severe hardship that this COA denial has imposed.On top of forcing owner to spend an additional $70,000+in reverting these changes, it still remains an uninhabitable unit due to the COA denial and consequent refusal to release the dated ADU Covenant. The City planner stated in the meeting that by acceptingthisapplication,no precedent would be set and that the preservation ordinance would still be enforceable and that "the City does Page 9 of 121 SP1.Page 20 of 454 not make a great effort to retroactively go after property owners.whoviolatenon-life-safety codes and that it occursfrequently -discovery ofrionepermitted'intéhrventionrslong ‘afterthey occurred and‘,-theCityworks with those propnerityovvI_1eI'§with‘undeirstandingandflexibilityto find negotiated resolution?’5He“wentonto adv?se t|1e'comrn‘i§sioners“to‘lookatitihisandall cases individually and that no precedent wou|§df'be set,:si‘n'ce“é—ach-casein untrue.’ 14.In what wa are ou a rieved har_r1ji_eg)Hbyth_e_-_interpretation andlordetermination of ii the Evanston PreservationCommission? The HPC in‘terp‘retati'on=and determinationoi the E_vanstonPreservation?Comm.ission:'_presents’ several grievancesto the owner.This denialwouvlldtorcetheowner to spendover$70,000to revert these changes,as well as ‘attorney fees,court costs,and penalties by’the"City,owner cannot afford,this spend,ontop of the tlhotnsaindls;«Srdollarsallreadys'pent“torehabilitate‘this historic~ba'rn“.Additionally,the City has refuted to rel'easJethe lbarn‘ADU"covenant.due’?to this ongoing COAissue.Thiscovenantrestricts the ownerfromrenting the ba‘rn;_resulting:vinlost p potential revenuefromrenting it.Withoutincornefrom thebarnandsustained_lossesfclueto this,the ownerisobjectivelydeprived reznsuzrriahlteuseandr'etu'rn.hAdditionally,the "‘ determination of the HPC adds a valuable:ericumlmrannmzeto-the property in the event the owner had to sell. I The interpretation and or determination of the Hint:has also hadancillaryeffectson they“ ovirner’«s»abilityto rent the fsingle-family‘ltonme.{Severalprosperztive‘tenantsintheioasthave 1decidedagainstrentingthesingle-familylhimnma,notiiihg;theon3going;City'i§su_es*asthereason‘ they willriot‘reside-as tenantsat the 'p:~op.emry(sjeeEiirhihitit-j1“‘)»;.has led"tomassiverlosses to the property owner.A denial of the apAplli<:atioh"forcertifitateof eizonomic‘hardshipby"Cit'y‘' Council may then force the applicant to pmstae legal action through the Cook County Circuit Court,incurring additional monetary losses and time spent on this issue,The applicanthas i V _ spent over 2 years working through this issue with the City of Evanston,which ohly"trulxy’be‘gah"* with the applicant’s submission for preliminary zoning analysis for a potential subdivision,lfhthie applicant had‘notsubmittedthis reques't,”this3issue:wouldnothave begun inthefirst‘place.The amount of ag’grieve__d'harm’on ‘thisissue is unit;u;antii'lFia3lol,earid!'grfowi'ng,‘and‘thei_‘appl‘icantC_‘V"V requeststhat all’’evidenceandI‘23+years"ofworl<or:restori?ngf‘lt_hi-shisto'ri;cjp‘ropert5y5|53‘g'_=;ifca-_refully considered.’ V '1"'7 'V C "‘V‘“N Page 10 of 121 SP1.Page 21 of 454 Thanks for the note.We are kindly passing on the property. Amazing for someone to purchase at some point however to many compliance/ variables for long term rental consideration for us.Great, authentic property with character and certainly history. Thanks for the time and consideration. Exhibit #1 {Prospective Tenant Correspondence:Thursday Februag 6"‘,2020] The owner (who is great by the way)was transparent regarding some of the zoning and historical landmark scrutiny he faces as an owner and his pursuit of compliance were really more points to consicler as a renter vs take as an issue. Example:the barn could eventually be a separate rental at some point which changes the long term vision as a renter or maybe not.its an unknown at this point.Overall the property is so precious and unique based on the historical landmark aspect and I'm hopeful he can get a great renter. Page 11 of 121 SP1.Page 22 of 454 January 11, 2021 Honorable members of the Preservation Commission Regarding: 2404 Ridge Avenue Chair Simon and members of the Preservation Commission, Procedure: Under City Code Section 2-8-10 and upon denial of a Certificate of Appropriateness and subsequent appeal to City Council, an applicant is afforded the right to pursue a Certificate of Economic Hardship and the Commission shall hold a public hearing 35 days from the time of receipt of said application and submission of required documentation. Although longer than 35 days has passed since receipt of the application, staff believes this requirement has been maintained since action by the Commission was taken on two separate occasions to continue the case to a date certain, per the applicants own request and pursuant to code section 2-8-10 (F) 4. Staff recommends that further requests to continue the case be denied. If the applicant fails to appear, staff recommends that the public hearing be opened and action taken without the applicant present or the case be dismissed. To initiate the public hearing, a motion to open the hearing shall be made and seconded by a member of the Commission and subject to a roll-call vote. Once the hearing has been opened, the respondent, shall be given an opportunity to present testimony and evidence supporting the case. Staff recommends that this be limited to ten minutes and that the applicants testimony maintain relevance to Economic Hardship and not previous denial(s) of Certificate of Appropriateness. Staff further recommends that the applicants testimony be kept to evidence and testimony not previously deliberated during previous application for Economic Hardship 19PRES- 0266. Additionally, staff recommends that new testimony and evidence be focused on financial aspects of property as a whole and not the accessory structure individually, nor ongoing City proceedings involving licensure of the accessory structure as an Accessory Dwelling Unit, open zoning violations, and a property dispute related to the adjacent alley. Upon the conclusion of the respondents allotted time, Commissioners will be provided time to ask questions of the applicant. Upon conclusion of questions, public comment will be invited. Staff recommends that public comment be limited to 2 minutes or less per individual. Staff has received three letters of opposition (attached). (847)448-8231 | csterling@cityofevanston.org Community Development Department | Planning & Zoning Division Page 12 of 121 SP1.Page 23 of 454 Cade W. Sterling City Planner Upon conclusion of public comment, the applicant shall be allowed to respond to any comments made. Once the response has been made, the record shall be closed and Commissioners shall be permitted to debate without interference from the applicant nor from the public. A single standard (2-8-10-B) shall be the focus of the debate. Whether denial of the modified Certificate of Appropriateness on August 11, 2020 resulted in the denial of all reasonable use of, and return from, the property. Recommendation: Staff does not see new evidence which contradicts the previous denial of Certificate of Economic Hardship. The subject property is zoned R1-Single Family Residential and is currently improved with a large single-family residence and accessory structure. Denial of the COA did not eliminate the reasonable use of the subject property as the use remains unchanged. Furthermore, staff believes that a reasonable return of the property is maintained as the subject property continues to be rented and is currently developed to the highest intensity permitted for this Zoning District. Furthermore, the value of the property has appreciated since purchase (25 years ago) and investments made to the property during that time are assumed to increase overall value and subsequent rent structure. Staff would recommend that the applicant, if willing, apply for a modified COA which addresses concerns Commissioners had during deliberation on August 11, 2020. This is the only solution staff sees which would avoid litigation in Circuit Court. Litigation at Circuit Court would be the logical next step once and if all administrative remedies, including the second Certificate of Economic Hardship, are exhausted. At that point, the City would take a final position on redress. Legislative History: On August 6, 2019 a COA for post-approval alterations was applied for and denied 1-6 by the Commission. (minutes attached) The COA which was previously denied involved application to maintain previously un-authorized alterations to the accessory structure outside of the 1990s approved COA. These primarily included skylight and window locations which commissioners found to degrade the integrity of the structure. This denial was appealed to City Council and not heard. Subsequently, a Certificate of Economic Hardship was heard on February 11, 2020, and unanimously denied by the Commission. (minutes attached). On August 11, 2020 the applicant made modifications to the previously denied COA by removing three skylights at the west elevation, one sliding door on the east elevation, and one window on the south elevation. The application for COA was unanimously denied. (minutes attached). Respectfully, Page 13 of 121 SP1.Page 24 of 454 028 of 307 3. OLD BUSINESS A.PUBLIC HEARING - 2404 Ridge Ave. - Landmark, Case # 20PRES-0308 Economic Hardship Rick Sweitzer applies for a Certificate of Economic Hardship, following the September 29, 2020, City Council‘s decision to not accept Mr. Sweitzer’s appeal of the Preservation Commission’s denial of a certificate of appropriateness on August 11, 2020. The Commission had denied approval of the existing conditions of windows and skylights on the barn, which reflect less work completed than originally approved 15+ years ago. The applicant claims that returning the barn back to the 1997/2000 approved alterations would result in economic hardship or the denial of all reasonable use of and return from the property. Applicable standard 2-8-10 (B). The applicant has requested to continue the item to December 8, 2020. Page 14 of 121 SP1.Page 25 of 454 Page 1 of 3 EVANSTON PRESERVATION COMMISSION CERTIFICATE OF ECONOMIC HARDSHIP APPLICATION PART ONE 1. Street address of subject property: ________________________________________________ 2. Parcel's Identification Number (lot of record): ________________________________________ 3. Applicant/Property Owner's name(s): ______________________________________________ Mailing Address: Number __________ Street Name __________________________________ City __________________________________________ Zip Code:______________________ Phone Number: _________________________ Email: ________________________________ 4. Applicant’s interest in subject property (owner, contract purchaser, etc.) if any: ____________________________________________________________________________ ____________________________________________________________________________ 5. If you are other than Owner of Record, you must also submit an affidavit setting forth the name(s) and address of the owner(s) of record, based either on your personal knowledge or based on records specified in the affidavit. 6. Is the subject property an Evanston Landmark? Yes □, No □ 7. Is the property in a Historic District? Yes □, No □ Suburban Apartment Building □ 8. If Yes: National Register District □ Local District □ Lakeshore □ Ridge □ Northeast Evanston □ Oakton□ WCTU □ 9. Legal description of the subject property: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ 10. Submit a copy of any letters denying the request or proposal from which you wish to file for a certificate of economic hardship.             !=6/9 * *  $2.1/</ )245/;;/ &%!'&$!%!& !$&!& !$&!&%!'&)%&  + )%&! $( ' %&! &!) %" $  %&!&&$"$ "$  !!!' &+ !%*"&&)%&   &%'$ $!&)%& !%&!  !!!' &+ !%  &!&$  %#&$ !! + !) %  $( '( %&!  !%     $2-3%=/2;>/9 92-36=8,::,1/-75 9//64/,0</      029 of 307Page 15 of 121 SP1.Page 26 of 454 Page 2 of 3 PART TWO This section follows the provisions contained in City Code, Title 2, Chapter 8, Section 2-8-10 (C) (D) and (E). NOTE: Submit with the application of economic hardship the applicable items listed in (C) 1-5 below. (C) Consideration of Evidence. In applying this standard, the Commission shall consider among other things any evidence presented concerning the following: 1. Any opinions from a licensed structural engineer or licensed architect with experience in renovation, restoration or rehabilitation as to the structural soundness of any structures or objects on the property and their suitability for continued use, renovation, restoration or rehabilitation. 2. Any estimates prepared by a licensed architect or licensed structural engineer, of the cost of the proposed alteration, construction, demolition or relocation and an estimate of any additional cost that would be incurred to comply with the recommendations of the Commission for changes necessary for it to be approved. 3. Any estimates prepared by a realtor licensed by the State or an appraiser certified by the State of the market value of the property in its current condition; after completion of the proposed alteration, construction, demolition or relocation; after any expenditures necessary to comply with the recommendations of the Commission for changes necessary for it to approve a certificate of appropriateness; and in the case of a proposed demolition, after renovation of the existing property for continued use. 4. For applications for Certificate of Economic Hardships proposing demolition, any estimates, prepared by licensed architects, real estate consultants and appraisers or other real estate professionals licensed or certified by the State and experienced in rehabilitation, as to the economic feasibility of restoration, renovation or rehabilitation of any existing structures or objects. 5. Any and all applicable zoning provisions and incentives. (D) Information to be Supplied by Applicant. The applicant shall submit by affidavit the following information: 1. The assessed value of the property, structure, site or object for the two (2) most recent assessments. 2. Real property taxes for the previous three (3) years. 3. The amount paid for the property, structure, site or object by the owner, the date of purchase and the party from whom purchased, including a description of the relationship, if any, between the owner and the person from whom the property was purchased. 4. The current balance of any mortgages or any other financing secured by the property, structure, site or object, and the annual debt service, if any, for the previous three (3) years. 5. All appraisals obtained within the previous three (3) years by the owner or applicant in connection with purchase, offerings for sale, financing or ownership of the property, structure, site or object. 6. All listings of the property, structure, site or object for sale or rent, price asked and offers received, if any, within the previous four (4) years. 7. All studies commissioned by the owner as to profitable renovation, rehabilitation or utilization of any structures or objects on the property for alterative use.             030 of 307Page 16 of 121 SP1.Page 27 of 454 Page 3 of 3 8. For income producing property or structures, itemized income and expense statements from the property or structures for the previous three (3) years. 9. For other non-residential properties, itemized income and expense statements, as well as grants, endowments, and other assets or funding sources. 10. Estimates, prepared by general contractors licensed by the City or licensed architects, of the cost of the proposed alteration, construction, demolition or relocation and an estimate of any additional cost that would be incurred to comply with the recommendations of the Commission for changes necessary for it to approve a certificate of appropriateness. 11. Form of ownership or operation of the property, structure, site or object whether sole proprietorship, for-profit or not-for-profit corporation, limited partnership, joint venture or other. 12. Any other information, documentation or evidence as the Commission determines to be necessary to its application of the standard in Subsection 2-8-10(B). 13. Where applicable, the information, evidence or documentation requested by the Commission or provided by the applicant shall bear the imprint of the professional seal of the individual preparing such information, evidence or documentation. (E) Failure by Applicant to Submit Requested Information. In the event that any of the information required to be submitted by the applicant is not reasonably available, the applicant shall file with the affidavit a statement of the information that cannot be obtained and shall describe the reasons why such information is unavailable. I (We) certify that all of the above statements are true to the best of my (our) knowledge and belief. (If there are joint applicants, all must sign the application) __________________________________________________________________________________ Name of Applicant(print) Signature Date __________________________________________________________________________________ Name of Applicant (print) Signature Date __________________________________________________________________________________ Name of Applicant (print) Signature Date IMPORTANT REMINDER: Any applicant, following a final decision of the Commission or the Council or its duly authorized committee denying a certificate of appropriateness, may, within thirty (30) days of the denial, submit an application for a certificate of economic hardship. Submit the completed application to the Community Development Department, Planning and Zoning Division, 2100 Ridge Avenue, Evanston, IL 60201, (847) 448-8675; Attn: Scott Mangum, Planning and Zoning Manager or email to: smangum@cityofevanston.org                ?  "&$2-3%=/2;>/9 031 of 307Page 17 of 121 SP1.Page 28 of 454 CITY COUNCIL ACTIONS City Council Tuesday, September 29, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Motions resulting from City Council - Sep 29 2020 Item Item Description Motion Disposition SP1. Appeal of Preservation Commission Decision Denying a Certificate of Appropriateness for the Barn Structure at 2404 Ridge Avenue to Approve Existing Conditions of Windows and Skylights The City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days (no later than November 13, 2020). If no motion to accept the application for appeal is made and adopted, the decision of the Commission shall be final. For Action Motion failed to move for City Council action. CM1. Approval of the Minutes of the Regular City Council meeting of August 10, 2020 Staff recommends approval of the Minutes of the Regular City Council meeting of August 10, 2020. For Action Approved 9 -0 CM2. Approval of the Minutes of the Special City Council meeting of September 8, 2020 Staff recommends approval of the Minutes of the Special City Council meeting of September 8, 2020. For Action Approved 9 -0 032 of 307Page 18 of 121SP1.Page 29 of 454 Re: 2404 Ridge Avenue Evanston, Illinois To whom it may concern, I was the architect of record for the work completed at 2404 Ridge Avenue, Evanston, since the purchase of the property in 1996. I have extensive understanding of rehabilitation, renovation, and restoration of historical landmark properties, including a number of buildings on the National Register. I worked with the owner to provide renderings and plans for the permit and approved work completed on the barn between 1996 and the present. When the property was purchased, the barn was in substantial decay, requiring the owner to prepare a renovation plan that would restore and rehabilitate the structure, from the dirt floor up. The plans included 6 skylights and several additional windows and doors to be installed or restored. The cost of this work that was completed was substantial and included many hours spent working with the City to get these plans through the various channels and approvals. The work was performed long ago (more than two decades ago), substantially completed, bringing the barn into a sound and habitable condition. (Prior to this, work was done to repair the farmhouse, which also had some serious structural issues, owing to its age.) It is my opinion that in order to comply with the City’s recent request to revert these changes made 20+ years ago, for which a permit was obtained and for which the work was reviewed by an Evanston building inspector, the cost would be considerable. The value to the city of these changes is highly questionable: Especially considering the very minor differences that would result from these changes. That it has taken 20 years for anyone to raise this issue to highlights their insignificance. (In fact, since the view of the barn is obscured from most views, these issues were only raised by a careful study of drawings two decades after construction.) Costs for reverting the work to pre-1996 condition would include newly created architectural plans, engineers and contractors’ costs, and any administrative costs required by the City in order to complete this work. Evanston should also credit the time spent on the original drawings, for which a permit was issued; as well as the construction work itself, which was inspected, since it appears that the permit, for which the owner was charged was valueless. The removal and relocation of the skylights, as requested, will require the owner to reconstruct portions of the roof. The removal of windows on the façade will require the owner to purchase and install new windows and siding. These costs, in addition to the costs initially incurred, would be significant. The owner has maintained this structure to high standards, at his own volition, with the goal of maintaining as many of its original features as possible since purchasing and renovating it 20+ years ago. The work that was done repositioned the barn for a new generation of use and gave it new life. Requiring removal of work that has gone unnoticed for twenty years seems incredible, and of questionable value to anyone. Yours sincerely, Cordogan Clark & Associates John W. Clark, AIA, Principal 033 of 307Page 19 of 121 SP1.Page 30 of 454 Cost Breakdown (not accounting inflation per the US Bureau of Labor Statistics1): Initial project cost: $180,000 Proposed alteration cost (2019): $75,000 Total project cost estimate: $255,000 Cost Breakdown (accounting inflation per the US Bureau of Labor Statistics1): Initial project cost: $299,330.44 Proposed alteration cost (2019): $75,000 Total project cost estimate: $374,330.44 Sources: 1 https://data.bls.gov/cgi-bin/cpicalc.pl 034 of 307Page 20 of 121 SP1.Page 31 of 454 10/22/2020 Print Pin Details | Cook County Assessor's Office https://www.cookcountyassessor.com/pin/11071080040000/print 1/4 Property Details 11-07-108-004-0000 2404 RIDGE AVE Unit 1/2 ● EVANSTON, IL ● Evanston Tax Details PR O PER T Y C L AS S I F I C ATI O N 206 SQ U AR E FO O T A G E (L AN D)28,776 N EI GH BO R HO O D 41 T A X C O D E 17002 N E XT S C H E DU LE D R E A S S E S S M E N T 2022 Assessed Valuation 2020 Assessor Certied values include adjustments, where applicable, for COVID-19 eects on property. 2020 Assessor Certied 2019 Board of Review Certied TO T A L E STIM A T E D M A R K E T V A L U E $911,700 $997,490 TO T AL A S S E S SED V A L U E $91,170 $99,749 L AN D A S S E S SE D V A L U E $47,480 $47,480 B UIL DIN G A S S E S SE D V A L U E $43,690 $52,269 Exemption Status 035 of 307Page 21 of 121 SP1.Page 32 of 454 TAX CALCULATOR 2018 TOTAL TAX 18,097.84 2019 ESTIMATE X 55% 2019 1st INSTALLMENT =9,953.81 The First Installment amount is 55% of last year's total taxes. All exemptions, such as homeowner and senior exemptions, will be reflected on your Second Installment tax bill. PROPERTY LOCATION 2404 RIDGE AVE EVANSTON IL 60201 2019 First Installment Property Tax Information Property Index Number (PIN)Volume Code Tax Year (Payable In)Township Classification 11-07-108-004-0000 056 17002 2019 (2020)EVANSTON 2-06 $9,953.81 *** FOR INFORMATION ONLY *** YOUR SECOND INSTALLMENT TAX BILL WILL ALWAYS INCLUDE ANY UNPAID FIRST INSTALLMENT BALANCE. TAXING DISTRICT DEBT AND FINANCIAL DATA Your Taxing Districts Money Owed by Your Taxing Districts Pension and Healthcare Amounts Promised by Your Taxing Districts Amount of Pension and Healthcare Shortage % of Pension and Healthcare Costs Taxing Districts Can Pay North Shore Mosq Abatement Northfield $7,529 $2,621,602 $66,096 97.48% Metro Water Reclamation Dist of Chicago $3,460,595,000 $2,795,614,000 $1,098,622,000 60.70% Lighthouse Park District of Evanston $0 $0 $0 0.00% Oakton College Dist Skokie Des Plaines $99,048,300 $43,728,516 $30,547,474 30.14% Evanston Township High School Dist 202 $21,614,215 $1,509,806 $0 100.00% Evanston/Skokie School District 65 $75,685,999 $82,574,168 $8,899,273 89.22% City of Evanston $263,529,201 $659,721,207 $221,194,227 66.47% Cook County Forest Preserve District $193,646,842 $457,040,680 $246,669,734 46.03% County of Cook $7,490,403,508 $25,089,044,035 $14,681,160,592 41.48% Total $11,604,530,594 $29,131,854,014 $16,287,159,396 For a more in-depth look at government finances and how they affect your taxes, visit cookcountytreasurer.com MAILING ADDRESS RICHARD J SWEITZER 1130 GREENLEAF AVE WILMETTE IL 60091-2709 ORIGINAL BILLED AMOUNT 036 of 307Page 22 of 121 SP1.Page 33 of 454 PAYMENT SCHEDULE 11/02/2020 - 12/01/2020 $0.00 12/02/2020 - 01/01/2021 $0.00 01/02/2021 - 02/01/2021 $0.00 TAXING DISTRICT BREAKDOWN Taxing Districts 2019 Tax 2019 Rate 2019 %Pension 2018 Tax MISCELLANEOUS TAXES North Shore Mosq Abate. Dist Northfield 26.18 0.009 0.11%19.07 Metro Water Reclamation Dist of Chicago 1,131.48 0.389 4.80%125.07 755.03 Lighthouse Park District of Evanston 203.61 0.070 0.86%152.53 Miscellaneous Taxes Total 1,361.27 0.468 5.77%926.63 SCHOOL TAXES Oakton College Dist Skokie Des Plaines 642.82 0.221 2.73%469.03 Evanston Township High School Dist 202 5,887.17 2.024 24.97%255.96 4,694.15 Evanston/Skokie School District 65 9,264.15 3.185 39.30%372.31 7,418.74 School Taxes Total 15,794.14 5.430 67.00%12,581.92 MUNICIPALITY/TOWNSHIP TAXES City of Evanston General Assistance 95.99 0.033 0.41%64.83 Evanston Library Fund 634.09 0.218 2.69%484.29 City of Evanston 4,109.96 1.413 17.43%1,911.00 2,993.42 Municipality/Township Taxes Total 4,840.04 1.664 20.53%3,542.54 COOK COUNTY TAXES Cook County Forest Preserve District 171.61 0.059 0.73%5.81 114.40 Consolidated Elections 87.26 0.030 0.37%0.00 County of Cook 799.88 0.275 3.39%293.77 608.21 Cook County Public Safety 389.76 0.134 1.65%234.52 Cook County Health Facilities 130.89 0.045 0.56%89.61 Cook County Taxes Total 1,579.40 0.543 6.70%1,046.74 TAX CALCULATOR IMPORTANT MESSAGES 2018 Assessed Value 65,500 2019 Property Value 997,490 2019 Assessment Level X 10% 2019 Assessed Value 99,749 2019 State Equalizer X 2.9160 2019 Equalized Assessed Value (EAV) 290,868 2019 Local Tax Rate X 8.105% 2019 Total Tax Before Exemptions 23,574.85 2019 Total Tax Before Exemptions 23,574.85 Homeowner's Exemption .00 Senior Citizen Exemption .00 Senior Freeze Exemption .00 2019 Total Tax After Exemptions 23,574.85 First Installment 9,953.81 Second Installment +13,621.04 Total 2019 Tax (Payable in 2020) 23,574.85 PROPERTY LOCATION 2404 RIDGE AVE EVANSTON IL 60201 2618 (Do not pay these totals) 23,574.85 8.105 100.00%18,097.83 2019 Second Installment Property Tax Bill - Cook County Electronic Bill Property Index Number (PIN)Volume Code Tax Year (Payable In)Township Classification 11-07-108-004-0000 056 17002 2019 (2020)EVANSTON 2-06 $0.00 By 11/01/2020 *** Please see 2019 Second Installment Payment Coupon next page *** MAILING ADDRESS RICHARD J SWEITZER 1130 GREENLEAF AVE WILMETTE IL 600912709 TOTAL PAYMENT DUE 037 of 307Page 23 of 121 SP1.Page 34 of 454 038 of 307Page 24 of 121 SP1.Page 35 of 454 039 of 307Page 25 of 121 SP1.Page 36 of 454 040 of 307Page 26 of 121 SP1.Page 37 of 454 041 of 307Page 27 of 121 SP1.Page 38 of 454 2404 RIDGE AVE | CERTIFICATE OF ECONOMIC HARDSHIP: PART TWO (D): #3 The property was purchased on August 22nd, 1996 for $425,000. The property was purchased from The First National Bank of Chicago, Trustee of the Barbara Rhey Sipowicz Revocable Trust Dated July 5, 1967. At the time of purchase, there was no relationship between the Rick Sweitzer (owner) and the person from whom the property was purchased. 042 of 307Page 28 of 121 SP1.Page 39 of 454 Quicken Loans,LLC P.O.Box 6577 Carol Stream,IL 60197-6577 I m p o r t a n t M e s s a g e s Check box for address changes on reverse side. Questions?Contact Your Quicken Loans Team. Phone:(800)279-3005 Email:ServicingSupport@QuickenLoans.com Secure Fax:(877)450-9840 Hours:Monday -Friday:8:30 a.m.-9:00 p.m.ET Saturday:9:00 a.m.-4:00 p.m.ET Page 1 CP045 L o a n I n f o r m a t i o n Loan Number:3436091316 Due Date:11/01/2020 Amount Due: Additional Principal: Additional Escrow: Total Amount Enclosed: DETACH AND RETURN THIS PORTION WITH YOUR PAYMENT P a y m e n t H i s t o r y (0 9 /1 7 /2 0 2 0 -1 0 /1 6 /2 0 2 0 ) Last Paid Principal:$1,212.69 Interest:$1,596.14 Escrow (Tax &Insurance):$0.00 Advances on Your Behalf:$0.00 Fees:$0.00 Partial Payment (unapplied):$0.00 Total Paid:$2,808.83 Paid Year to Date Principal:$11,997.28 Interest:$16,091.02 Escrow:$0.00 Advances on Your Behalf:$0.00 Fees:$0.00 Partial Payment (unapplied):$0.00 Total Paid Year to Date:$28,088.30 Escrow Disbursements on Your Behalf Taxes Paid:$0.00 Insurance Paid:$0.00 Mortgage Insurance (PMI/MIP)Paid:$0.00 Total Escrow Disbursements:$0.00 L o a n I n f o r m a t i o n Loan Number:3436091316 Property Address:2404 Ridge Ave Evanston,IL 60201 Statement Date:10/16/2020 Amount Due:$2,808.83 Due Date:11/01/2020 ,. ,. ,. 2 ,8 0 8 .8 3 RICHARD J SW EITZER HELEN SW EITZER 219 6TH ST W ILMETTE IL 60091-3437 00000000010000657700000000034360913163000029492700002808838 If payment is received after 11:30 p.m.ET 11/16/2020, a $140.44 late fee will be charged. CP045 B i l l i n g S t a t e m e n t 1050 Woodward Avenue |Detroit,MI 48226 Paperless Statement/Electronic Only RICHARD J SW EITZER HELEN SW EITZER 219 6TH ST W ILMETTE IL 60091-3437 L o a n I n f o r m a t i o n (0 9 /1 7 /2 0 2 0 -1 0 /1 6 /2 0 2 0 ) Original Loan Amount:$677,000.00 Interest Rate:2.875% Principal Balance:*$665,002.72 Escrow Balance:$0.00 Future Rate Change Possible:12/01/2026 8-810-74958-0024622-001-000-000-000-000 N e x t P a y m e n t B r e a k d o w n Principal:$1,215.59 Interest:$1,593.24 Escrow Taxes:$0.00 Insurance:$0.00 Mortgage Insurance (PMI/MIP):$0.00 Shortage:$0.00 Monthly Payment $2,808.83 Advances on Your Behalf:$0.00 Fees Late Fees:$0.00 Other Fees:$0.00 Partial Payment (unapplied):‡$0.00 Past Due Amount:$0.00 Subtotal $0.00 Amount Due:$2,808.83 Q u i ck an d E a s y P ay m e n t O p ti o n s Online Pay by phone system with 24/7 access by calling (800)646-2133 Send check payable to Quicken Loans,LLC, P.O.Box 6577,Carol Stream,IL 60197-6577 You are currently enrolled in monthly autopay.The payment will be deducted from your bank account automatically each month. You're currently set up for Autopay. 043 of 307Page 29 of 121 SP1.Page 40 of 454 044 of 307Page 30 of 121 SP1.Page 41 of 454 045 of 307Page 31 of 121 SP1.Page 42 of 454 046 of 307Page 32 of 121 SP1.Page 43 of 454 047 of 307Page 33 of 121 SP1.Page 44 of 454 048 of 307Page 34 of 121 SP1.Page 45 of 454 049 of 307Page 35 of 121 SP1.Page 46 of 454 050 of 307Page 36 of 121 SP1.Page 47 of 454 051 of 307Page 37 of 121 SP1.Page 48 of 454 052 of 307Page 38 of 121 SP1.Page 49 of 454 053 of 307Page 39 of 121 SP1.Page 50 of 454 054 of 307Page 40 of 121 SP1.Page 51 of 454 055 of 307Page 41 of 121 SP1.Page 52 of 454 056 of 307Page 42 of 121 SP1.Page 53 of 454 057 of 307Page 43 of 121 SP1.Page 54 of 454 058 of 307Page 44 of 121 SP1.Page 55 of 454 059 of 307Page 45 of 121 SP1.Page 56 of 454 060 of 307Page 46 of 121 SP1.Page 57 of 454 061 of 307Page 47 of 121 SP1.Page 58 of 454 File No. APPRAISAL OF LOCATED AT: CLIENT: AS OF: BY: 57959 Property Valuation Services 7101 N. Cicero Avenue, Suite 110, Lincolnwood, IL 60712 Property Valuation Services July 18, 2019 Evanston, IL, 60201 2100 Ridge Avenue Capital Planning & Engineering, Public Works Agency, City of Evanston Evanston, IL 60201 2404 Ridge Avenue 7101 N. Cicero Avenue, Suite 110, Lincolnwood, Illinois 60712 (773) 777-4600 062 of 307Page 48 of 121 SP1.Page 59 of 454 Land Appraisal Report File No. The purpose of this appraisal report is to provide the client with a credible opinion of the defined value of the subject property, given the intended use of the appraisal. Client Name/Intended User E-mail Client Address City State Zip Additional Intended User(s) Intended UsePURPOSE Property Address City State Zip Owner of Public Record County Legal Description Assessor's Parcel # Tax Year R.E. Taxes $ Neighborhood Name Map Reference Census Tract Property Rights Appraised Fee Simple Leasehold Other (describe)SUBJECTMy research did did not reveal any prior sales or transfers of the subject property for the three years prior to the effective date of this appraisal. Prior Sale/Transfer: Date Price Source(s) Analysis of prior sale or transfer history of the subject property (and comparable sales, if applicable) Offerings, options and contracts as of the effective date of the appraisalSALES HISTORYNeighborhood Characteristics One-Unit Housing Trends One-Unit Housing Present Land Use % Location Urban Suburban Rural Property Values Increasing Stable Declining PRICE AGE One-Unit % Built-Up Over 75% 25-75% Under 25% Demand/Supply Shortage In Balance Over Supply $(000) (yrs) 2-4 Unit % Growth Rapid Stable Slow Marketing Time Under 3 mths 3-6 mths Over 6 mths Low Multi-Family % Neighborhood Boundaries High Commercial % Pred. Other % Neighborhood Description Market Conditions (including support for the above conclusions)NEIGHBORHOODDimensions Area Shape View Specific Zoning Classification Zoning Description Zoning Compliance Legal Legal Nonconforming (Grandfathered Use) No Zoning Illegal (describe) Highest and best use of the subject property Utilities Public Other (describe) Public Other (describe) Off-site Improvements—Type Public Private Electricity Water Street Gas Sanitary Sewer Alley FEMA Special Flood Hazard Area Yes No FEMA Flood Zone FEMA Map # FEMA Map Date Site CommentsSITE ITEM SUBJECT DESCRIPTION Address Proximity to subject Sales Price $ Price $ / Data Source Date of Sale and Time Adjustment Location Site/View Sales or Financing Concessions Net Adj. (Total) Indicated Value of Subject COMPARABLE NO. 1 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ COMPARABLE NO. 2 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ COMPARABLE NO. 3 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ Summary of Sales Comparrison ApproachMARKET DATA ANALYSISBased on the scope of work, assumptions, limiting conditions and appraiser's certification, my (our) opinion of the defined value of the real property that is the subject of this report as of , which is the effective date of this appraisal, is: Single point $ Range $ to $ Greater than Less than $ This appraisal is made "as is," subject to the following: RECONCILIATIONPage 1 of 3 This form Copyright © 2005-2016 ACI, a First American Company. All Rights Reserved. (gPAR™) General Purpose Appraisal Report 09/2016 GPARLAND_16 09232016 Produced using ACI software, 800.234.8727 www.aciweb.com 57959 For the possible acquisition of 320 square feet of a larger site commonly known as 2404 Ridge Avenue, Evanston, IL. SEE ADDENDA Use of this report is restricted to the client, Capital Planning & Engineering, Public Works Agency, City of Evanston c/o Chris Venatta, PE . No additional Intended Users are identified by the appraiser. 60201ILEvanston2100 Ridge Avenue City of EvanstonCapital Planning & Engineering, Public Works Agency, C X 8093.00SMSA1600Evanston 18,097.83 entire property2018 (Payable 2019)11-07-108-004 See attached plat of survey CookRichard Sweitzer 60201ILEvanston2404 Ridge Avenue None reported. Recorder of Deeds websiteN/AN/A X The subject's market area is experiencing stable real estate values. Some new construction was evident in the area. Seller buydowns and concessions are not a factor in the market. Conventional financing is near 4.00%-4.50% for 30 year fixed rate mortgages. Adjustable rate mortgages are available at a slightly lower rate. See Addenda. There are no apparent detrimental factors that would affect the subject's marketability. The area has access to all supporting facilities including shopping, transportation, schools, recreation and employment. Also see addendum. 20Condo 10 20 10 40 100+ 100+ New 700 1,000 450 Lake Michigan to the east, Central Street to the north, Green Bay Road to the west and Dempster Street to the south. X X X X X X See Addenda 08/19/2008170090 17031C0270JXX XYes XAsphalt X X Peoples GasX ComEdX X Single-Family Residential District (7,200 sqft minimum)R1 ResidentialRoughly Rectangular7,520 Sq.Ft.See Addenda N/ADays on Market NoDemolition R1Zoning 7,520 Sq.Ft./Residential Suburban/Avg N/A County/Inspection 0.00sqft N/A Evanston 2404 Ridge Avenue 49.294.5 4.5 2.12X None known Cash 102 No R1 7,950 /Residential Suburban/Avg 2.12Closed 01/18/18 MLS and county records 47.17 375,000 1.2 miles southwest Evanston 2041 Hawthorne Lane 59.694.3 4.3 2.47X None known Cash 57 0.75Yes R1 9,000 /Residential Suburban/Avg 1.72Closed 07/31/18 MLS and county records 57.22 515,000 0.9 mile west Evanston 2207 Grant Street 49.453.5 3.5 1.67X None known Conventional 21 No R1 7,199 /Residential Suburban/Avg 1.67Closed 05/25/18 MLS and county records 47.78 344,000 1.3 miles south Evanston 1333 Asbury Avenue See following page for additional comparable sale 4. Comparable 1 is currently offered for sale as vacant lot for $429,000 or $53.96 per sqft and has been on the market for 96 days. All sales are adjusted upward for time. Sales 1, 2 and 3 have similar general and street locations and no adjustment were applied. Sale 4 is on superior Sheridan Road and is adjusted downward. Sale 4 is a larger site and is adjusted upward as larger parcels tend to sell at the lower price per square foot. Sale 2 and 4 had single family homes at the time of sale and both are adjusted upward for demolition. The analyzed sales have adjusted sale prices per square foot of $49.29, $59.69, $49.45 and $53.13. After considering all factors affecting value, we are of the opinion that the subject has a value bracketed between $50.00 and $55.00, say $52.50 per square foot. See Addenda X See AddendaX 07/18/2019 Property Valuation Services 063 of 307Page 49 of 121 SP1.Page 60 of 454 Land Appraisal Report File No. ITEM SUBJECT DESCRIPTION Address Proximity to subject Sales Price $ Price $ / Data Source Date of Sale and Time Adjustment Location Site/View Sales or Financing Concessions Net Adj. (Total) Indicated Value of Subject COMPARABLE NO. 4 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ COMPARABLE NO. 5 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ COMPARABLE NO. 6 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ Summary of Sales Comparrison Approach MARKET DATA ANALYSISITEM SUBJECT DESCRIPTION Address Proximity to subject Sales Price $ Price $ / Data Source Date of Sale and Time Adjustment Location Site/View Sales or Financing Concessions Net Adj. (Total) Indicated Value of Subject COMPARABLE NO. 7 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ COMPARABLE NO. 8 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ COMPARABLE NO. 9 DESCRIPTION +(-) Adjust. $ +-$ Net Adj. % Gross Adj. % $ Summary of Sales Comparrison Approach MARKET DATA ANALYSISAdditional Comparables This form Copyright © 2005-2016 ACI, a First American Company. All Rights Reserved. (gPAR™) General Purpose Appraisal Report 09/2016 GPARLAND_16 09232016 Produced using ACI software, 800.234.8727 www.aciweb.com 57959 N/ADays on Market NoDemolition R1Zoning 7,520 Sq.Ft./Residential Suburban/Avg N/A County/Inspection 0.00sqft N/A Evanston 2404 Ridge Avenue 53.1325.0 5.0 2.52X None known Conventional 1 0.75Yes R1 5.0617,783/ Residential -5.06Suburban/Good 1.77Closed 05/31/18 MLS and county records 50.61 900,000 0.4 mile northeast Evanston 2652 Sheridan Road 0.000.0 0.0 0.00X 0.00 0.000.0 0.0 0.00X 0.00 N/ADays on Market NoDemolition R1Zoning 7,520 Sq.Ft./Residential Suburban/Avg N/A County/Inspection 0.00sqft N/A Evanston 2404 Ridge Avenue 00.0 0.0 0X 0.00 00.0 0.0 0X 0.00 00.0 0.0 0X 0.00 064 of 307Page 50 of 121 SP1.Page 61 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 1 of 10 This is an addendum to the appraisal report. The depth of the discussion contained in this report is specific to the needs of the client and/or it’s assigned for the intended use stated in this report. The appraiser is not responsible for the unauthorized use of this report. Additional information and data has been retained in our files. This appraisal is not for federally related financing purposes. The purpose of this appraisal is to provide our opinion of the Market Value of the real estate described in this report in order to assist the client in the potential acquisition of the property. SCOPE OF WORK The Uniform Standards of Professional Appraisal Practice, 2018-2019 Edition, page 5 defines scope of work as “the type and extent of research and analyses in an appraisal or appraisal review assignment.” The following steps were followed in arriving at the final opinion of value included in the appraisal report of the subject property. 1. After receiving the assignment, a preliminary search of all available resources was made to determine market trends, influences and other significant factors pertinent to the subject property. 2. The subject of this appraisal report is 320 square feet of land located at the southwest corner and along the public alley of the property at 2404 Ridge Avenue in Evanston, IL. The purpose of this appraisal report is to develop an opinion of market value of said 320 square feet for a potential future acquisition by the City of Evanston. This entire property consists of a two story farm house and a two story coach house, all located on a 29,156 square foot site, zoned R1, Single-Family Residential District. Per discussion with the owner, he intends to subdivide the property into two lots, one with existing improvements (a house and a coach house) and a vacant parcel that could be sold to a developer for a future development. No subdivision plans nor City of Evanston approval for subdivision were completed or available to us. Based on our analysis, the highest and best use of the site would be to subdivide it. The City of Evanston intends to acquire 320 square feet that is on the parcel that will be developed as a vacant lot. This appraisal report is developed under hypothetical condition that the parcel will be subdivided and a vacant lot will be developed. 3. A second review of the data was then performed with the most relevant factors extracted and considered. The sales were examined and transfer information involved in the transactions was analyzed. Market factors were weighed and their influence on the subject property was determined. The appraiser did not use either the Cost or Income Capitalization approaches to value as both approaches are not applicable. The primary approach to value is the Sales Comparison Approach. After analysis of the Sales Comparison Approach, we reached an opinion of value. 4. The appraisal report was then completed in accordance with standards dictated by THE APPRAISAL FOUNDATION. The report included sufficient data and information needed to lead a reader to a similar value conclusion. 5. The appraisal report was then delivered to the client, Capital Planning & Engineering, Public Works Agency, City of Evanston c/o Chris Venatta, PE, which constituted the completion of the assignment. 065 of 307Page 51 of 121 SP1.Page 62 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 2 of 10 EXTENT OF APPRAISAL PROCESS The appraisal is based on the information gathered by the appraiser from public records, other identified sources, inspection of the subject property and neighborhood, and selection of comparable sales within the subject market area. The original source of the comparables is shown in the Data Source section of the market grid along with the source of verification, if available. The original source is presented first. The sources and data are considered reliable. When conflicting information was provided, the source deemed most reliable has been used. Data believed to be unreliable was not included in the report nor used as a basis for the value conclusion. EXTRAORDINARY ASSUMPTIONS The Uniform Standards of Professional Appraisal Practice defines an extraordinary assumption as an assumption directly related to a specific assignment, which, if found to be false, could alter the appraiser’s opinion or conclusion. In preparation of this report, the following extraordinary assumption was utilized in completing the assignment: 1) Plat of Survey was provided. The entire lot site size was developed based on plat of survey. The square footage of land that is subject of this appraisal report (320 square feet) was provided by the client and is subject to verification of the current spotted plat of survey. 2) It is assumed that all applicable zoning and use regulations and restrictions have been complied with, unless a nonconformity has been stated, defined, and considered in the appraisal report, that all required licenses and certificates of occupancy have been or can be obtained and that the land and improvements are within the boundaries or property lines of the property described and that there are no encroachments or easements unless noted in the report. 3) The appraiser assumes that there is full compliance with all applicable federal, state, local and building environmental regulations and laws unless noncompliance is stated, defined and considered in the appraisal report. This appraisal is contingent upon the subject property being in compliance with the local building code, including all applicable health, safety and housing requirements. Should these assumptions be inaccurate, the results of the appraisal might be affected. We reserve the right to modify this report should any of these assumptions be inaccurate. HYPOTHETICAL CONDITIONS The Uniform Standards of Professional Appraisal Practice defines hypothetical conditions as those which are contrary to what exists but is supposed for the purpose of analysis. The entire subject property is a 29,156 square foot site with 137.37 feet of frontage along west side of Ridge Avenue zoned R-1, Single Family Residential District. Based on our analysis it appears that the highest and best use for the subject property is to have it subdivided into two lots maintaining current improvements on one lot and developing the second lot for independent future development. In preparation of this report, the following hypothetical conditions were utilized: 1. We were provided with a plat of survey dated March 11, 2019 and based on that survey a hypothetical subdivision could be as follows. The south part of the subject entire lot with 35 feet of lot frontage and total lot area of 7,520 square feet and the north part of a lot (with existing improvements) with 102.37 feet of lot frontage (inclusive of 5 feet of side yard requirements) and a total of 21,636 square feet. 2. After the taking of 320 square feet of the individually developed parcel, the site will comply with zoning requirements and will be buildable. 066 of 307Page 52 of 121 SP1.Page 63 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 3 of 10 The client for this appraisal assignment is: Mr. Chris Venatta, PE Capital Planning & Engineering, Public Works Agency, City of Evanston 2100 Ridge Avenue Evanston, IL 60201 PURPOSE OF THE APPRAISAL INTENDED USE/USER The purpose of this appraisal is to provide our opinion of the Market Value of the real estate described in this report in order to assist the client, Capital Planning & Engineering, Public Works Agency, City of Evanston c/o Chris Venatta, PE. The report is intended for the use by the client as assistance in developing market value for the possible purchase of 320 square feet of land. The intended user is the client only. There are no other authorized uses or users of this report. Acceptance of, and/or use of this appraisal report constitutes acceptance of the Assumptions and Limiting Conditions contained in the addenda section of this report. PRIOR SERVICE A previous appraisal report has not been provided for the subject property within the three years prior to this assignment. DATE OF INSPECTION July 18, 2019 DATE OF THE REPORT The date of the report is consistent with the date found on the transmittal letter preceding this appraisal report. DEFINITION OF MARKET VALUE Market Value is defined as the most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: 1. Buyer and seller are typically motivated. 2. Both parties are well informed or well advised, and each acting in what he or she considers his or her own best interest; 3. A reasonable time is allowed for exposure in the open market; 4. Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and 5. The price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale. CLIENT 067 of 307Page 53 of 121 SP1.Page 64 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 4 of 10 Sources:The Appraisal of Real Estate. 14th. Chicago: Appraisal Institute, 2013. Print.; The Dictionary of Real Estate Appraisal. 5th. Chicago: Appraisal Institute, 2010. Print.; "Code of Federal Regulations." Title 12 Banks and Banking, Chapter I, Comptroller of the Currency, Department of the Treasury, Part 34, Real Estate Lending and Appraisals, 34.42, Definitions, (g) and Title 12 Banks and Banking, Chapter V, Office of Thrift Supervision, Department of the Treasury, Part 564, Appraisals, 564.2, Definitions, (g). 01 JAN 2004. National Archives and Records Administration. 16 Apr 2009 <http://www.access.gpo.gov/cgi-bin/cfrassemble.cgi?title=200412>. This definition is compatible with the RTC, FDIC, FRS and NCUA definitions of market value as well as the definition referenced in the Uniform Standards of Professional Appraisal Practice (USPAP). INTENT OF REPORT The intent of this report is to comply with the 2018-2019 Uniform Standards of Professional Appraisal Practice, as adopted by the Appraisal Standards Board of the Appraisal Foundation. COMPETENCY OF THE APPRAISERS The appraisers have the appropriate knowledge and experience to complete this assignment competently. See attached qualifications of the appraisers in the addendum of this report. PROHIBITED INFLUENCES The appraisal assignment was not based upon a requested minimum valuation, specific valuation or approval of a loan. Employment of the appraiser was not conditioned upon the appraiser producing a specific value or value within a given range. Neither employment nor compensation is based upon approval of any related loan application. PERSONAL PROPERTY Any personal property involved in the transaction has been excluded from the valuation of the real property. Should a transaction which includes personal property of sufficient value to affect the market value of the real property be evident, a separate assessment of the real property only, excluding any F, F & E or intangible items will be included with the report as a separate valuation. No personal property is included in this report. LEGAL DESCRIPTION See attached copy of a plat of survey. AREA INFORMATION - EVANSTON* Evanston, 11 miles from the Loop, is one of the most culturally oriented communities on the North Shore. This diverse community has everything a suburban dweller could want. Its lakeside location, convenient shopping and proximity to Chicago all add to its popularity among a spectrum of home buyers with a range of home-buying budgets. Evanston residents can walk to Lake Michigan and watch the sunrise, spend the day wandering through bookstores and art galleries and end the day with dinner in a restaurant that offers live opera. Evanston has preserved much of its historical charm through such significant buildings as the Gross Point Lighthouse and the Charles Gates Dawes House. The village is home to numerous theater groups, a symphony orchestra, five museums and a number of art galleries and centers. Northwestern University and the National Louis University add to the educational and cultural mix of the community. *Source: Living in Greater Chicago website and updated with data from the Multiple Listing Service website. DEFINITION OF MARKET VALUE- Continued 068 of 307Page 54 of 121 SP1.Page 65 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 5 of 10 The library boasts state-of-the-art computers and a huge and widely diversified selection of various genres of literature. The distinctive architecture of the new building makes it a city landmark. Evanston's recreation department operates 263 acres of parks, five public beaches, five community centers, an educational ecology center, two indoor ice rinks, a golf course, tennis courts and a wide range of classes and programs. Housing. Known for its distinctive architecture, vintage Evanston homes include Victorians, Colonials, Tudors and some Frank Lloyd Wright designs. Ranches, bungalows and split-levels are dominant in the newer areas. The average 2018 single-family home sale price was $642,039. The average sale price for attached housing in 2018 was $285,602. Schools. Students attend elementary school in district 65. Evanston Township High School district 202 offers an accelerated studies program with Northwestern University. Transportation. The Edens Expressway (I-94) is just west of town, and drive time to the Loop is 40 minutes. Three Metra train stations serve Evanston. Commute time to the Loop is 35 minutes local and 21 minutes express. There is continuous El service to Chicago, with a rush hour express train that takes 25 minutes. O'Hare Airport is a 40-minute drive, while Midway is an hour away. The trip takes 45 minutes on the CTA's Evanston Express. NEIGHBORHOOD INFORMATION The subject is located on the west side of Ridge Avenue, south of Central Street in Evanston, a north suburb of Chicago. The area is improved with a mixture of residential structures including single family homes, apartment buildings and condominiums. Leahy Park is just west and north of the subject. Orrington Elementary School is about quarter of a mile northeast from the subject. Haven Middle School is three quarters of a mile southwest from the subject. CTA-Central Station is two blocks north from the subject and Metra-Central Street Station is three quarters of a mile northwest. Northwestern University is quarter of a mile southeast. MARKET CONDITIONS Trend Analysis Neighborhoods generally experience four stages: (1) growth - a period which the neighborhood gains public favor and acceptance, (2) stability - a period of equilibrium without market gains or losses, (3) decline - a period of diminishing demand, (4) revitalization - a period of renewal, modernization, and increasing demand. From our observation of the real estate values and trends in the immediate neighborhood, it is our opinion that the area had been experiencing stable market conditions. It is well established residential neighborhood. Some new construction activity and renovations of older homes in the area is apparent. Based upon these analyses, we feel that the area is in a stage of equilibrium. Real estate values should slightly increase during the near future. AREA INFORMATION- Continued 069 of 307Page 55 of 121 SP1.Page 66 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 6 of 10 MARKETING PERIOD AND EXPOSURE TIME The Definition of Market Value requires that a reasonable time be allowed for exposure in the open market. This exposure time is presumed to have occurred prior to the date of the appraisal, while the estimated marketing period occurs after the date of appraisal. Exposure time and marketing period could be the same, given a stable market environment with no change anticipated in market conditions. However, in many instances this is not the case. If the market is improving, the marketing period would most likely be less than the exposure period. If the market conditions were anticipated to worsen, however, the opposite may be true. In this case, the exposure time for the subject property is similar to the comparable or competitive properties as identified in the appraisal report. Sales analyzed in our report had marketing times from 1 to 77 days and active listing had been of the market for 96 days. Based on this a period of one to three months has been estimated, assuming professional brokerage. COMMENTS TO THE SUBJECT The entire subject property is a 29,156 square foot site with 137.37 feet of frontage along west side of Ridge Avenue zoned R-1, Single Family Residential District. The improvements include a two story frame constructed farm house and a two story with lower, garage level coach house that is currently non-habitable and has no water service. The garage is currently accessible via gravel paved driveway off the public alley. Current zoning requirement for the R-1 zoning classification, the minimum lot size is 7,200 square feet with a minimum of 35 feet of lot frontage. Based on our analysis it appears that the highest and best use for the subject property is to have it subdivided into two lots maintaining current improvements on one lot and developing the second lot that could be independently developed in the future. We were provided with a plat of survey dated March 11, 2019 and based on that survey a hypothetical subdivision subsequent to sale of 320 square feet could be as follows. The south part of the subject lot with 35 feet of lot frontage and total lot area of 7,520 square feet and the north part of a lot (with existing improvements) with 102.37 feet of lot frontage (inclusive of 5 feet of side yard requirements) and a total of 21,636 square feet. The purpose of this appraisal report is to value 320 square feet of the lot located at the southwest corner of the subject lot and along the public alley. In order to develop the value of said 320 square feet we will value the 7,520 square foot site and the 7,200 square foot site subsequent to sell of 320 square feet. 070 of 307Page 56 of 121 SP1.Page 67 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 7 of 10 HIGHEST AND BEST USE ANALYSIS Highest and best use analysis is an economic study of market forces focused on the subject property. An understanding of market behavior is critical to the concept of the highest and best use. It is defined as follows(1): “The reasonably probable and legal use of vacant land or an improved property, that is physically possible, appropriately supported, financially feasible and that results in the highest value. The four criteria the highest and best use must meet are legal permissibility, physical possibility, financial feasibility, and maximum productivity. Alternatively, the probable use of land or improved property – specific with respect to the user and timing of the use – that is adequately supported and results in the highest present value.” Another source defines Highest and Best Use as(2): "The reasonably probable use of property that results in the highest value." Implied in these definitions is that the determination of highest and best use takes into account the contribution of a specific use to the community or community development goals as well as the benefits of that use to individual property owners. Hence, in certain situations the highest and best use of land may be for parks, greenbelts, preservation, conservation, wildlife habitats, and the like. There are four criteria property must meet to be the highest and best use. These are applicable to both vacant land and improved property. The highest and best use must be: 1. Legally Permissible What land use can be restricted by zoning regulations or deed restrictions? 2. Physically Possible What type of improvements could the site physically support based on its lot size, soil conditions, flood plain and other physical factors? 3. Financially Feasible What improvements on the site would yield adequate financial returns to the owner? 4. Maximally Productive What use would create the highest overall present worth of the site? When evaluating a property to determine its highest and best use, two separate concepts must be explored: 1. The highest and best use of the land as vacant, and 2. The highest and best use of the site as improved. It is possible that the highest and best use of the site as vacant would be different from the highest and best use as improved. If this was the case, a judgment would then need to be made whether the current improvements maximize the value of the site or if it would be financially feasible to replace or modify the improvements with another use. (1)The Dictionary of Real Estate Appraisal, 5 th Edition, page 93, Published 2010 by the Appraisal Institute. (2)The Appraisal of Real Estate, 14th Edition, page 332, Published 2013 by the Appraisal Institute. 071 of 307Page 57 of 121 SP1.Page 68 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 8 of 10 HIGHEST AND BEST USE ANALYSIS- Continued The basis for concluding the highest and best use of the land lies within market analysis and the economic concept of supply and demand. Generally, it is that use which at any given time anticipates the greatest land value which can be created consistent with restrictions imposed by its environment and the community in which it is located. An analysis of this type must look into the future and risk the hazards involved in forecasting. It is not possible to arrive at a precise determination as to supply and demand, but by investigating as many known factors as possible, conclusions may be drawn as to the optimum land utilization and its marketability under that concept. HIGHEST AND BEST USE OF LAND AS THOUGH VACANT 1. Legally Permissible The subject is zoned R1, Single-Family Residential District. This zoning allows construction of a single family home. There are also other uses permitted under this zoning as a special use. Based upon the aforementioned, all uses identified and allowed under the existing zoning are legally permissible. It is also noted that due to the subject's location, surrounded by various residential/commercial type property, a change in zoning for another use would be unlikely. 2. Physically Possible As noted, the subject site (upon hypothetical subdivision) is 7,520± square feet and is roughly rectangular in shape. It is fairly level site, is not situated in a flood hazard area, and appears to have soil quality suitable for development. All utilities are to the subject or are available and there are no known factors that would restrict development of the site, other than legal or zoning regulations. With all of these factors considered, the subject site would physically allow and support legally permissible uses. 3. Financially Feasible The subject property is located in an average area built-up with a mixture of residential and commercial improvements. The subject's market area is improving, and there has been some recent developments and rehabbing of existing properties is evident. It appears that it would be financially feasible to develop the site at the present time. 4. Maximally Productive The use that creates the highest land value would be the highest and best use of the site as though vacant. Since development of the site is legally permissible, physically possible and financially feasible, it follows that the maximally productive use of the site would be to develop it. C o n c l u s i o n The highest and best use of the site, as vacant, is to improve it with a single family home. 072 of 307Page 58 of 121 SP1.Page 69 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 9 of 10 COMMENTS ON SALES COMPARISONS Market Conditions: All sales are adjusted upward at 3% per year (0.25% per month). Comparable 1 is currently offered for sale as vacant lot for $429,000 or $53.96 per sqft and has been on the market for 96 days. Conditions of Sale: None detected and no adjustments were applied. Location: Sales 1, 2 and 3 have similar general and street locations and no adjustment were applied. Sale 4 is on superior Sheridan Road and is adjusted downward. Size: Sale 4 is much larger and is adjusted upward as larger parcels tend to sell at the lower price per square foot. Zoning: All Sales have same zoning classifications as the subject. Financing: Comparables 1 and 2 were cash sales which are common in the area and especially in cases of land sales. Contracts with "no mortgage contingencies" are used to convey additional assurances to the seller that the buyer is ready, willing and able to close on schedule with or without financing. In this appraiser's experience the incidence of a cash sale has no impact on the market value of the sale and therefore no adjustments were required. The analyzed sales have adjusted sale prices per square foot of $49.29, $59.69, $49.45 and $53.13. After considering all factors affecting value, we are of the opinion that the subject has a value bracketed between $50.00 and $55.00, say $52.50 per square foot. Market value of the site prior to taking of the 320 square feet is: $52.50 per square foot x 7,520± square feet = $394,800 Say $395,000 Market value of the site after taking of the 320 square feet is: $52.50 per square foot x 7,200± square feet = $378,000 After taking of 320 square feet, the lot will be smaller, but said 320 square feet is towards to the rear of the lot and along public alley and should not adversely affect site functional utility nor significantly diminish the value of the site (assuming the lot would still be buildable). Market value of the 320 square feet of vacant land is calculated as a difference of $395,000 less $378,000. Market value of 320 square feet of vacant land.....................................................................$17,000 073 of 307Page 59 of 121 SP1.Page 70 of 454 ADDENDUM Client:Capital Planning & Engineering, Public Works Agency, City of Evanston File No.:57959 Property Address:2404 Ridge Avenue Case No.: City:Evanston State:IL Zip:60201 Addendum Page 10 of 10 USPAP 2018-2019 ETHICS RULE – CONDUCT SECTION Pursuant to the Conduct Section of the Ethics Rule of USPAP, “If known prior to accepting an assignment, and/or if discovered at any time during the assignment, an appraiser must disclose to the client, and in the subsequent report certification, any services regarding the subject property performed by the appraiser within the three year period immediately preceding acceptance of the assignment, as an appraiser or in any other capacity.” - A previous service regarding the subject property has not been provided within the three years prior to this assignment. - The appraisers have the appropriate knowledge and experience to complete this assignmentcompetently. This appraisal is not for federally related financing purposes. The purpose of this appraisal is to provide our opinion of the Market Value of the real estate described in this report. The report is intended for the use by the client for the possible sale of the property. In stating these conclusions, the writer takes no responsibility for legal matters, questions of survey, or opinion of title. It is understood that in rendering this opinion, the appraisers are not required to give testimony or appear in court without addition compensation and that we are not required to give testimony or appear in court solely on the grounds of having made this opinion. 074 of 307Page 60 of 121 SP1.Page 71 of 454 Client:File No.: Property Address: Case No.: City: State: Zip: Produced using ACI software, 800.234.8727 www.aciweb.com PHT3 05212013 60201ILEvanston 2404 Ridge Avenue 57959Capital Planning & Engineering, Public Works Agency, City of Evanston SUBJECT ALLEY LOOKING WEST ALLEY LOOKING SOUTH 075 of 307Page 61 of 121 SP1.Page 72 of 454 Client:File No.: Property Address: Case No.: City: State: Zip: Produced using ACI software, 800.234.8727 www.aciweb.com PHT3 05212013 60201ILEvanston 2404 Ridge Avenue 57959Capital Planning & Engineering, Public Works Agency, City of Evanston REAR YARD LOOKING WEST REAR YARD LOOKING SOUTH MAIN HOUSE 076 of 307Page 62 of 121 SP1.Page 73 of 454 Client:File No.: Property Address: Case No.: City: State: Zip: Produced using ACI software, 800.234.8727 www.aciweb.com PHT3 05212013 60201ILEvanston 2404 Ridge Avenue 57959Capital Planning & Engineering, Public Works Agency, City of Evanston COACH HOUSE RIDGE AVENUE STREET SCENE SOUTH ON RIDGE AVENUE STREET SCENE NORTH ON 077 of 307Page 63 of 121 SP1.Page 74 of 454 Copyright © and (P) 1988–2012 Microsoft Corporation and/or its suppliers. All rights reserved. http://www.microsoft.com/streets/ Certain mapping and direction data © 2012 NAVTEQ. All rights reserved. The Data for areas of Canada includes information taken with permission from Canadian authorities, including: © Her Majesty the Queen in Right of Canada, © Queen's Printer for Ontario. NAVTEQ and NAVTEQ ON BOARD are trademarks of NAVTEQ. © 2012 Tele Atlas North America, Inc. All rights reserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas, Inc. © 2012 by Applied Geo graphic Solutions. All rights reserved. Portions © Copyright 2012 by Woodall Publications Corp. All rights reserved. REGIONA/ MAP 0 mi 10 120 078 of 307Page 64 of 121 SP1.Page 75 of 454 Copyright © and (P) 1988–2012 Microsoft Corporation and/or its suppliers. All rights reserved. http://www.microsoft.com/streets/ Certain mapping and direction data © 2012 NAVTEQ. All rights reserved. The Data for areas of Canada includes information taken with permission from Canadian authorities, including: © Her Majesty the Queen in Right of Canada, © Queen's Printer for Ontario. NAVTEQ and NAVTEQ ON BOARD are trademarks of NAVTEQ. © 2012 Tele Atlas North America, Inc. All rights reserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas, Inc. © 2012 by Applied Geo graphic Solutions. All rights reserved. Portions © Copyright 2012 by Woodall Publications Corp. All rights reserved. GENERA/ AREA MAP 0 mi 0.1 1.2 079 of 307Page 65 of 121 SP1.Page 76 of 454 Copyright © and (P) 1988–2012 Microsoft Corporation and/or its suppliers. All rights reserved. http://www.microsoft.com/streets/ Certain mapping and direction data © 2012 NAVTEQ. All rights reserved. The Data for areas of Canada includes information taken with permission from Canadian authorities, including: © Her Majesty the Queen in Right of Canada, © Queen's Printer for Ontario. NAVTEQ and NAVTEQ ON BOARD are trademarks of NAVTEQ. © 2012 Tele Atlas North America, Inc. All rights reserved. Tele Atlas and Tele Atlas North America are trademarks of Tele Atlas, Inc. © 2012 by Applied Geo graphic Solutions. All rights reserved. Portions © Copyright 2012 by Woodall Publications Corp. All rights reserved. NEIGHBORHOOD MAP 0 mi 0.2 0.4 0.6 080 of 307Page 66 of 121 SP1.Page 77 of 454 081 of 307Page 67 of 121SP1.Page 78 of 454 SUBJECT SITE (320 SQUARE FEET) 082 of 307Page 68 of 121 SP1.Page 79 of 454 STREET MAP 083 of 307Page 69 of 121 SP1.Page 80 of 454 084 of 307Page 70 of 121 SP1.Page 81 of 454 085 of 307Page 71 of 121 SP1.Page 82 of 454 086 of 307Page 72 of 121 SP1.Page 83 of 454 ZONING MAP 087 of 307Page 73 of 121 SP1.Page 84 of 454 Land Appraisal Report File No. Scope of Work, Assumptions and Limiting Conditions Scope of work is defined in the Uniform Standards of Professional Appraisal Practice as " the type and extent of research and analyses in an assignment." In short, scope of work is simply what the appraiser did and did not do during the course of the assignment. It includes, but is not limited to: the extent to which the property is identified and inspected, the type and extent of data researched, the type and extent of analyses applied to arrive at opinions or conclusions. The scope of this appraisal and ensuing discussion in this report are specific to the needs of the client, other identified intended users and to the intended use of the report. This report was prepared for the sole and exclusive use of the client and other identified intended users for the identified intended use and its use by any other parties is prohibited. The appraiser is not responsible for unauthorized use of the report. The appraiser's certification appearing in this appraisal report is subject to the following conditions and to such other specific conditions as are set forth by the appraiser in the report. All extraordinary assumptions and hypothetical conditions are stated in the report and might have affected the assignment results. 1.The appraiser assumes no responsibility for matters of a legal nature affecting the property appraised or title thereto, nor does the appraiser render any opinion as to the title, which is assumed to be good and marketable. The property is appraised as though under responsible ownership. 2.Any sketch in this report may show approximate dimensions and is included only to assist the reader in visualizing the property. The appraiser has made no survey of the property. 3.The appraiser is not required to give testimony or appear in court because of having made the appraisal with reference to the property in question, unless arrangements have been previously made thereto. 4.Neither all, nor any part of the content of this report, copy or other media thereof (including conclusions as to the property value, the identity of the appraiser, professional designations, or the firm with which the appraiser is connected), shall be used for any purposes by anyone but the client and other intended users as identified in this report, nor shall it be conveyed by anyone to the public through advertising, public relations, news, sales, or other media, without the written consent of the appraiser. 5.The appraiser will not disclose the contents of this appraisal report unless required by applicable law or as specified in the Uniform Standards of Professional Appraisal Practice. 6.Information, estimates, and opinions furnished to the appraiser, and contained in the report, were obtained from sources considered reliable and believed to be true and correct. However, no responsibility for accuracy of such items furnished to the appraiser is assumed by the appraiser. 7.The appraiser assumes that there are no hidden or unapparent conditions of the property, subsoil, or structures, which would render it more or less valuable. The appraiser assumes no responsibility for such conditions, or for engineering or testing, which might be required to discover such factors. This appraisal is not an environmental assessment of the property and should not be considered as such. 8.This appraisal report should not be used to disclose the condition of the property as it relates to the presence/absence of defects. The client is invited and encouraged to employ qualified experts to inspect and address areas of concern. If negative conditions are discovered, the opinion of value may be affected. 9.Appraisals involving hypothetical conditions related to completion of new construction, repairs or alteration are based on the assumption that such completion, alteration or repairs will be competently performed. Additional Comments Related To Scope Of Work, Assumptions and Limiting Conditions Page 2 of 3 This form Copyright © 2005-2016 ACI, a First American Company. All Rights Reserved. (gPAR™) General Purpose Appraisal Report 09/2016 GPARLAND_16 09232016 Produced using ACI software, 800.234.8727 www.aciweb.com 57959 10.A previous service regarding the subject property has not been provided within three years prior to this assignment. 11.The appraisers have the appropriate knowledge and experience to complete this assignment competently. 12.See attached qualifications of the appraisers in the addendum of this report. 13.This appraisal is not for federally related financing purposes. The purpose of this appraisal is to assist the clint in developing an opinion of the Market Value of the real estate described in this report for potential acquisition and no other purpose. 088 of 307Page 74 of 121 SP1.Page 85 of 454 Land Appraisal Report File No. Appraiser's Certification The appraiser(s) certifies that, to the best of the appraiser's knowledge and belief: 1.The statements of fact contained in this report are true and correct. 2.The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions and are the appraiser's personal, impartial, and unbiased professional analyses, opinions, and conclusions. 3.Unless otherwise stated, the appraiser has no present or prospective interest in the property that is the subject of this report and has no personal interest with respect to the parties involved. 4.The appraiser has no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. 5.The appraiser's engagement in this assignment was not contingent upon developing or reporting predetermined results. 6.The appraiser's compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. 7.The appraiser's analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. 8.Unless otherwise noted, the appraiser has made a personal inspection of the property that is the subject of this report. 9.Unless noted below, no one provided significant real property appraisal assistance to the appraiser signing this certification. Significant real property appraisal assistance provided by: Additional Certifications: Definition of Value: Market Value Other Value: Source of Definition: ADDRESS OF THE PROPERTY APPRAISED: EFFECTIVE DATE OF THE APPRAISAL: APPRAISED VALUE OF THE SUBJECT PROPERTY $ APPRAISER Signature: Name: Company Name: Company Address: Telephone Number: Email Address: State Certification # or License # or Other (describe): State #: State: Expiration Date of Certification or License: Date of Signature and Report: Date of Property Viewing: Degree of property viewing: Did personally view Did not personally view SUPERVISORY APPRAISER Signature: Name: Company Name: Company Address: Telephone Number: Email Address: State Certification # or License # State: Expiration Date of Certification or License: Date of Signature: Date of Property Viewing: Degree of property viewing: Did personally view Did not personally view Page 3 of 3 This form Copyright © 2005-2016 ACI, a First American Company. All Rights Reserved. (gPAR™) General Purpose Appraisal Report 09/2016 GPARLAND_16 09232016 Produced using ACI software, 800.234.8727 www.aciweb.com 57959 X 07/23/2019 09/30/2021 IL 553.000255 hfishman@pvsllc.com 773-777-4600 Lincolnwood, IL 60712 7101 N. Cicero Avenue, Suite 110 Property Valuation Services Harry M. Fishman X 07/18/2019 07/23/2019 09/30/2019 IL 553.001518 bgoczewski@pvsllc.com 773-777-4600 Lincolnwood, IL 60712 7101 N. Cicero Avenue, Suite 110 Property Valuation Services Beata P. Goczewski See Addenda 07/18/2019 Evanston, IL 60201 2404 Ridge Avenue 10.A previous service regarding the subject property has/has not been provided within the three years prior to this assignment. 11.This appraisal is not for federally related financing purposes. The purpose of this appraisal is to assist the clint in developing an opinion of the Market Value of the real estate described in this report for potential acquisition and no other purpose. Property Valuation Services 089 of 307Page 75 of 121 SP1.Page 86 of 454 /090 of 307Page 76 of 121 SP1.Page 87 of 454 Client Copy Commissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total of all amounts reported on line 20 for all properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total of all amounts reported on line 18 for all properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total of all amounts reported on line 12 for all properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total of all amounts reported on line 4 for all royalty properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total of all amounts reported on line 3 for all rental properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Deductible rental real estate loss after limitation, if any, on (see instructions) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Royalties received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . If "Yes," did you or will you file required Forms 1099? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Did you make any payments in 2019 that would require you to file Form(s) 1099? (see instructions) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (from list below) Type of Property (99) DAA Name(s) shown on return Sequence No.Internal Revenue Service AttachmentDepartment of the Treasury OMB No. 1545-0074 Schedule 1 (Form 1040 or 1040-SR), line 5, or Form 1040-NR, line 18. Otherwise, include this here. If Parts II, III, IV, and line 40 on page 2 do not apply to you, also enter this amount on )( )()()( file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Subtract line 20 from line 3 (rents) and/or 4 (royalties). If Depreciation expense or depletion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other (list) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Taxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Repairs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Other interest . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Management fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Legal and other professional fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Insurance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Cleaning and maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Auto and travel (see instructions) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Advertising . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Rents received . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . personal use days. Check the box Physical address of each property (street, city, state, ZIP code) Combine lines 24 and 25. Enter the result Add royalty losses from line 21 and rental real estate losses from line 22. Enter total losses here . . . . . . . . . . . . . . Add positive amounts shown on line 21. include any losses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (see instructions). If you are an individual, report farm rental income or loss from on page 2, line 40. If you are in the business of renting personal property, use 1 2 Single Family Residence Multi-Family Residence 3 4 Vacation/Short-Term Rental Commercial 5 6 Land Royalties 8 Self-Rental Other (describe) 7 For each rental real estate property listed above, report the number of fair rental and a qualified joint venture. See instructions. only if you meet the requirements to file as. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . result is a (loss), see instructions to find out if you must amount in the total on line 41 on page 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23e 23d 23c 23a 23b Fo rm 8582 3 No No Yes YesA B Your social security number Form 6198 QJV Fo r Pap er wo rk Reduction Act Notic e, s ee the s ep ar ate ins tr uctio ns .Schedule E (Form 1040 or 1040-SR) 2019 26 To tal r en tal real es tate and roy alty i nco me or (loss ).26 25 25Losses. 24Income. Do n ot24 23a 22 22 21 21 2020 1919 1818 1717 1616 1515 1414 1313 1212 1111 1010 99 88 77 66 55 44 3 CBAProperties: C C B B A A QJV2 1a Schedule C Form 4835 (From rental r eal es tate, ro yalties, partnerships, S c orpo r ation s, es tates, trusts , REMICs, etc .)(Fo rm 1040 or 1040-SR) Ex pen ses: Inc ome: In come or Loss From Rental Real Es tate and Ro yalties No te:Part I SCHEDUL E E 13 Suppl em ent al Inc om e and Loss 2019 Ty pe o f Pr operty: b c d e Attac h to Form 1040, 1040-SR, 1040-NR, or 1041. Go to for instru ctio ns an d the latest info rmation. 1b A B C Total expenses. Add lines 5 through 19 Mortgag e in ter est paid to ba nks , etc. (see instr uctions) RICHARD & HELEN SWEITZER 351-40-7910 X SEE STATEMENT 1,2,3 2404 RIDGE, EVANSTON, IL 60201 2 365 32,984 29 543 37,977 14,085 8,406 1,651 15,003 45,842 123,536 -90,552 90,552 515 MAPLE, WILMETTE, IL 60091 1 365 44,850 333 16,922 1,321 11,317 6,299 238 36,430 8,420 8,420 547 MELROSE, KENILWORTH, IL 60043 1 365 4,700 352 725 434 315 10,017 6,752 13,624 1,734 5,766 16,056 55,775 -51,075 51,075 091 of 307Page 77 of 121 SP1.Page 88 of 454 092 of 307Page 78 of 121 SP1.Page 89 of 454 093 of 307Page 79 of 121 SP1.Page 90 of 454 094 of 307Page 80 of 121 SP1.Page 91 of 454 095 of 307Page 81 of 121 SP1.Page 92 of 454 Valmar, Inc. - General Contractor 14660 W Wadsworth Rd., Wadsworth IL 60083 Estimated Schedule of Values prepared for: Mellow Bros. Painting Co. property address: 2404 Ridge Ave. Evanston IL 60201 Construction clean up general site cleaning - exterior $600.00 general site cleaning - interior $750.00 subtotal $1,350.00 Demolition, debris removal and disposal $2,000.00 subtotal $2,000.00 Site protection, sanitation $2,400.00 subtotal $2,400.00 Professional and permit fees (by Owner) architectural and engineering fees (allowance)$5,500.00 building permits and fees (allowance)$3,500.00 subtotal $9,000.00 Exterior carpentry remove and dispose 3 skylights West elevation $1,500.00 provide and install 3 new skylights and new flashing West elevation $4,800.00 remove and dispose 3 windows West side of coach house $1,500.00 provide and install 3 new windows West elevation (match existing if possible)$4,800.00 remove and dispose largest window South elevation $500.00 remove and dispose 2 skylights South elevation $1,000.00 provide and install 2 new windows South elevation $3,200.00 provide and install 2 new skylights and new flashing South elevation $3,200.00 provide and install new wood siding at removed windows area $1,800.00 provide and install new wood siding to cover remaining South elevation $2,200.00 subtotal $24,500.00 096 of 307Page 82 of 121SP1.Page 93 of 454 Roof repair shingle roof on East elevation, incl. plywood, asphalt shingles (color match not guaranteed)$1,200.00 subtotal $1,200.00 Insulation provide and install new insulation at removed skylights area $400.00 provide and install new plywood, insulation at removed windows area $700.00 provide and install new insulation as needed South elevation $800.00 subtotal $1,900.00 Drywall/plaster repair drywall at removed skylights area $800.00 subtotal $800.00 Interior paint prepare and paint entire ceiling at removed skylight area West elevation $1,100.00 prepare and paint entire ceiling at removed skylight area South elevation $2,400.00 prepare and paint at new installed windows South elevation $2,400.00 subtotal $5,900.00 Exterior paint prepare and repaint entire West elevation (match existing coach house exterior paint color)$3,400.00 prepare an repaint entire South elevation (match existing coach house exterior paint color)$2,200.00 subtotal $5,600.00 Miscellaneous (allowance)$5,000.00 Items subtotal $59,650.00 General conditions/Overhead/Profit $13,000.00 Estimate total amount, including GC/O/P $72,650.00 Estimate prepared by: Valentin Markov for Valmar, Inc.Date: 11/11/2019 097 of 307Page 83 of 121SP1.Page 94 of 454 2404 RIDGE AVE | CERTIFICATE OF ECONOMIC HARDSHIP: PART TWO (D): #11 2404 Ridge is owned by Rick Sweitzer, an individual. 098 of 307Page 84 of 121 SP1.Page 95 of 454 Part Two (D): #12 Please refer to subsequent pages outlining owner’s request for the City of Evanston to release a recorded Covenant (dated September 22, 2000) that states: “The subject property may not be used for more than one principal dwelling, nor may the property be used for more than one principal use. The accessory “barn” on the subject property may be rehabilitated and used as an accessory dwelling but at no time may the accessory “barn” be used as an accessory dwelling if the principal building is occupied by two or three unrelated persons. The Zoning Ordinance prohibits the residential use of the property by any persons or group of persons other than a family as defined in the Zoning Ordinance.” Email from Hugh DuBose (dated October 23, 2019) states that the City does not intend on addressing this covenant until there is “more clarity” on the outstanding issues (i.e. Barn COA). Email from Hugh DuBose (dated December 11, 2019) states that the Covenant will be released by the City as a part of the ongoing subdivision application. Owner submitted zoning compliant subdivision application in January 2019. This subdivision application has still yet to be approved by the City Council. In addition to the preceding evidence of hardship, by withholding the subdivision application and release of the Covenant, owner is being denied reasonable use of and return from the property. 099 of 307Page 85 of 121 SP1.Page 96 of 454 Thursday, October 22, 2020 at 2:29:00 PM Central Daylight Time Page 1 of 1 Subject:Re: please release the covenant at 2404 ridge Date:Wednesday, October 23, 2019 at 11:16:34 AM Central Daylight Time From:Hugh DuBose To:Rick Sweitzer CC:Chris Sweitzer, ScoL Mangum Hi RIck, Thank you for your email. When I made this suggesPon in June, I errantly anPcipated that we would have made progress on the outstanding issues with your property. Unfortunately, all of the issues remain unresolved. Therefore, at this Pme, the City does not intend to address the covenant unPl we have more clarity on the outstanding issues with the property at 2404 Ridge Avenue. Kind regards, Hugh On Wed, Oct 23, 2019 at 10:29 AM Rick Sweitzer <rick@nwpassage.com> wrote: Hi Hugh, Back in June you suggested that we send a request to release the covenant long ago done at 2404 ridge. Our requests have gone unanswered. Can you please advise the release and send on to us? thank you. -- Rick Sweitzer PoS MoE PoA DW The Northwest Passage and Polar Explorers +1-847-256-4409 skype: ricksweitzer -- Hugh DuBose Assistant City Attorney City of Evanston 2100 Ridge Ave. | Evanston, IL 60201 | 847-448-8090 hdubose@cityofevanston.org | cityofevanston.org Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, may contain attorney-client privileged information, and also is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. The contents may not be copied or distributed without this disclaimer. If you believe that it has been sent to you in error, please notify the sender by return e-mail and then delete the message. Thank you. 100 of 307Page 86 of 121 SP1.Page 97 of 454 Thursday, October 22, 2020 at 2:02:36 PM Central Daylight Time Page 1 of 1 Subject:Recap from mee+ng Date:Wednesday, December 11, 2019 at 4:23:41 PM Central Standard Time From:Hugh DuBose To:Chris Sweitzer CC:Rick Sweitzer, Erika Storlie Hi Chris, Thank you for mee+ng with us Monday. While we may not agree on all issues, we believe we have a path forward to present an applica+on for subdivision that can be approved by the City Council. To recap our conversa+on, we discussed the following issues related to the subdivision of 2404 Ridge Avenue: 1. Subdivision fee: Applica+on fee of $330 will need to be paid before the applica+on goes to City Council 2. Alley: Por+on of property needed for con+nued use of alley (approximately 320 sq S) should be dedicated to the City so that the City can con+nue to provide trash service to the proper+es 3. Deck on city property: City will swap land so that the deck is compliant with all setbacks 4. Plat showing #2 & #3 issues resolved: City will not require a plat of survey un+l an agreement is reached and agree to including the changes on the plat of survey that is sent to City Council 5. Building Permits: Following approval of the subdivision, you will close out all open building permits and obtain a new permit for all future work. 6. Covenant" City will release the covenant as part of subdivision 7. Setback: Agree to a setback in compliance with the Preserva+on Commission's recommenda+on to City Council. We also briefly discussed removal of the fence. The City is open to working with you on this issue as well. Please let me know if you have any ques+ons or concerns about the points above. Kind regards, Hugh -- Hugh DuBose Assistant City Attorney City of Evanston 2100 Ridge Ave. | Evanston, IL 60201 | 847-448-8090 hdubose@cityofevanston.org | cityofevanston.org Note: The contents of this electronic mail to/from any recipient hereto, any attachments hereto, and any associated metadata pertaining to this electronic mail, may contain attorney-client privileged information, and also is subject to disclosure under the Illinois Freedom of Information Act, 5 ILCS 140/1 et. seq. The contents may not be copied or distributed without this disclaimer. If you believe that it has been sent to you in error, please notify the sender by return e-mail and then delete the message. Thank you. 101 of 307Page 87 of 121 SP1.Page 98 of 454 102 of 307Page 88 of 121SP1.Page 99 of 454 103 of 307Page 89 of 121SP1.Page 100 of 454 104 of 307Page 90 of 121SP1.Page 101 of 454 105 of 307Page 91 of 121SP1.Page 102 of 454 106 of 307Page 92 of 121SP1.Page 103 of 454 107 of 307Page 93 of 121SP1.Page 104 of 454 108 of 307Page 94 of 121SP1.Page 105 of 454 109 of 307Page 95 of 121SP1.Page 106 of 454 110 of 307Page 96 of 121SP1.Page 107 of 454 111 of 307Page 97 of 121SP1.Page 108 of 454 112 of 307Page 98 of 121SP1.Page 109 of 454 113 of 307Page 99 of 121SP1.Page 110 of 454 114 of 307Page 100 of 121SP1.Page 111 of 454 115 of 307Page 101 of 121SP1.Page 112 of 454 116 of 307Page 102 of 121 SP1.Page 113 of 454 117 of 307Page 103 of 121 SP1.Page 114 of 454 118 of 307Page 104 of 121 SP1.Page 115 of 454 119 of 307Page 105 of 121 SP1.Page 116 of 454 120 of 307Page 106 of 121 SP1.Page 117 of 454 121 of 307Page 107 of 121 SP1.Page 118 of 454 MEMORANDUM To: Rick Sweitzer, applicant and owner of record. Sent via E-mail. From: Cade W. Sterling, City Planner CC: Johanna Nyden, Director of Community Development Kelley Gandurski, Corporation Council Melissa Klotz, Zoning Administrator Subject: 2404 Ridge Avenue – Preservation Commission decision on application of Economic Hardship. Date: February 2, 2021 January 12, 2021 Public Hearing of Economic Hardship On January 12, 2021 the Preservation Commission reviewed a second application for Economic Hardship after previous denial of a Certificate of Appropriateness for post- approval alterations (described below). After hearing testimony (attached) and reviewing the provided documentation, the Commission determined that the standard for economic hardship was not met. Specifically, the Commission rejected the position that the inability to receive a Final Certificate of Occupancy for the accessory-structure and the corresponding ability to rent the structure separately as an Accessory Dwelling Unit, if desired, was not a direct result of the Commissions decision to deny the Certificate of Appropriateness for post-approval alterations. As such, the Commission determined that the denial of the Certificate of Appropriateness for post-approval alterations did not eliminate all reasonable use of and return from the property. Notably, regardless of the denial for post-approval alterations, the property can continue to be rented, owner occupied, or sold all at reasonable returns. The use, single-family residential, has been maintained. Commissioners recommended that an audit of the barn and the non-approved alterations be created (below) and a negotiated settlement for resolution be found between the City and yourself. The Commission saw either a modified application for Certificate of Appropriateness, or alternatively issuance of a fine, to be the appropriate next steps. As discussed previously, the case you are attempting to make for Economic Hardship does not align with the intent of this section of the ordinance. The intent and purpose is not for a mere financial burden, but for situations where the Ordinance and preservation of critical resources could result in a taking. As such, I believe the Commissions decision to be correct and I recommend the following action be taken to find resolution to this matter. Per Section 2-8-10 (M) of the City Code you as the applicant, following the denial of the Certificate of Economic Hardship, may, within thirty days of the denial apply f or appeal to the City Council. Application of appeal must be received by February 11, 2021. Following the period for appeal, staff will issue a notice of violation and outline the period of time in Page 108 of 121 SP1.Page 119 of 454 which compliance must be met. If compliance is not met by said time period, a ticket will be issued and you will be subject to penalties under Code Section 2 -8-15. Recommended Action Staff recommends a penalty be applied for undertaking non-approved alterations in violation of the Preservation Ordinance. Due to the age of the alterations in question, the vernacular nature of the structure, no acute degradation of integrity, reversal of the most egregious alterations at the owners expense, and a first-time offence, a fine to be determined by a Hearing Officer through the Administrative Adjudication process and retention of the non-approved alterations in question is deemed appropriate. The Ordinance does not list enforcement or issuance of penalties as a power or duty vested in the Preservation Commission. The Commission has on two separate occasions denied application for a modified Certificate of Appropriateness and on two occasions denied application for Economic Hardship. City Council has declined to hear all appeals of the Preservation Commissions decisions regarding this case. Thus, staff recommends administrative resolution through the City’s codified Administrative Adjudication process where the property owner will be given an objective hearing by an outside party. Property Description and Significance 2404 Ridge Avenue is a large lot Landmark property located in North Evanston currently improved with an Italianate principle structure on the lots northeast corner and vernacular barn located on the lots northwest corner. Both the barn and principle structure were constructed in 1866 and retain excellent integrity and are in excellent condition as identified in the 2015 survey of Evanston Landmarks outside of Historic Districts (survey sheet attached). The principle structure retains much of its original detailing and materiality. The L-shaped plan is sited atop a rise in the land, a common location for earlier settlement in North Evanston, which once contained large estate properties with extensi ve farmland. Notably, 2404 Ridge retains this integrity of set ting due to its location adjacent to a large City Park and nearby golf course. The pitched roof barn is a rare surviving example of a once common vernacular resource in North Evanston. Its distinguishing feature is its board and batten construction. The barn is said to contain fragments from the Lady Elgin, which shipwrecked in 1860. Compared to most historic outbuildings in the nearby Northeast Historic District, the barn at 2404 Ridge has not compromised its architectural integrity or integrity of setting despite continual evolutionary alterations. Similar to other historic outbuildings in the nearby Northeast Historic District, the barn at 2404 Ridge has undergone alterations with the aim of creating habitable space. This similar condition, albeit of less intensity, exists throughout Northeast Evanston which historically saw outbuildings and coach houses converted to single-family residences. The area surrounding 2404 Ridge retains five historic barns, although they were all constructed much later, betwe en 1908 and 1910. Landmark Designation: Both the principle structure and barn were designated Local Landmarks in 1978. The house was designated under criterion H1, A4, A7, and A8. The barn was designated under criterion A7 and A8. Page 109 of 121 SP1.Page 120 of 454 Notably, the barn was designated for two primary reasons. The first being the retention of a building type once common throughout the City, and the second being its construction technique and materiality, particularly the use of board and batten siding. 1997 Preservation Commission Determination In 1997, Rick Sweitzer presented plans for alterations to the barn structure with the intent being the creation of habitable space. The Commission was generally supportive of the intent and efforts at adaptive use of the building as well as continued investment and preservation of a once common vernacular resource. The proposal received a Certificate of Appropriateness (COA). Additional points of note included:  Deck: Commissioners had concern with the deck being too close to a nearby tree and that the surrounding trees were important to integrity of setting. Commissioners did not have an issue with the deck due to it not being attached to the structure and its limited visibility due to dense foliage which provide seclusion. The Commission preferred detailing of the deck to be minimal to match the vernacular aesthetic of the barn.  Visibility and primary elevations of concern: Commissioners identified that the view from Lincoln Street, particularly the north elevation of the barn, was the principle concern and primary elevation. The east elevation was also considered primary due to visibility from Lincoln Street and the relationship between the accessory and principle structures.  Skylights: The Commission had some concern with the inclusion of skylights although they agreed that the location on the west side were minimally visible from the public way, did not degrade the relationship between the principle and accessory structures and thus were not a point of objection. C. Ruiz the Preservation Planner, stated that he would like to minimize the number of skylights although Mr. Sweitzer explained their necessity to provide adequate light to the habitable interior space.  Upper-Story Windows: The upper-story windows were installed by the previous owner and were existing prior to review by the Commission. 2000 Re-Issuance of 1997 COA In 2000, the Preservation Officer re-issued a Certificate of Appropriateness. The Preservation Officer denies this re-issuance as being administrative approval of the deviations from the original COA. Page 110 of 121 SP1.Page 121 of 454 Deviations From 1997 Approved COA During a proposal to subdivide the property, it was discovered that deviations occurred between the 1997 approved COA and what was constructed. Deviations include:  East Elevation: Deviations include not installing interior French doors behind the original exterior barn doors, and the addition of three skylights on the roof, which have since been removed and re-roofing completed at a cost of ~$13,000. Figure 1.0: Comparison of East Elevation Approved (left) and Constructed (right)  West Elevation: Deviations include installation of three skylights where six were proposed, installation of a window on the northwest elevation where none was proposed, and installation of two double-windows on the southwest elevation where three single-windows spaced equidistant were proposed. All windows were proposed with divided lites and all constructed windows have no divided lites. The location of the skylights deviates slightly, not aligning with the second-story windows as proposed. Figure 2.0: Comparison of West Elevation Approved (left) and Constructed (right)  North Elevation: No deviations from approved plan. Figure 3.0: Comparison of North Elevation Approved (left) and Constructed (right) Page 111 of 121 SP1.Page 122 of 454  South Elevation: Deviations include enlargement of the central window, new placement of the two approved skylights, and the southwest double-window not being installed. Figure 4.0: Comparison of South Elevation Approved (left) and Constructed (right) Staff and Consultant Opinion On Deviations From 1997 COA Staff conducted a call with the consultant group who prepared the 2015 Landmark Survey and discussed the deviations from the 1997 COA. Doug Gilbert, AIA and Nicholas Kalogeresis, AICP, who undertook the survey assignment, confirmed that despite the deviations from the COA and non-approved alterations to the west and south elevations, the barn retains excellent to good integrity. Specifically, the deviations do not diverge significantly from the intent in the 1990s to invest in the barn and adapt it to a habitable use. As an adaptive use project, modifications related to the feasibility of its habitability and which authentically reflect its new use are appropriate and retain its distinctive board and batten cladding. Although the deviations on the west elevation are not ideal, they are palatable and the 1997 Commission determined this to be a secondary elevation . However, that determination was largely due to dense vegetative screening, which has since been removed by the City. If changes were proposed on this elevation, staff recommends removal of the double-window south of the doorway and installation of a single window aligning with the upper story windows south edge, as well as installation of exterior grilles with similar profile to the upper-story windows on all first story windows to create a simulated divided lite. Deviations on the south and east elevation are seen as negligible – noting that the majority of these represent less work than what was permitted and visibility from the public way is minimal. The most egregious non-approved intervention, skylights on the east elevation roof, which degraded the relationship between principle and accessory structure, have since been removed. The north elevation, which the 1997 Commission determined to be the primary elevation and most critical, has been preserved as original. Staff Opinion On Zoning Issues During a survey of the adjacent park, it was discovered that the deck was installed partially on City-owned property by 6”. Since this discovery, the owner applied for minor zoning relief to permit a 0’ setback where 3’ was required. This request was approved. Additionally, the owner needed to re-locate the northwest post ~6” to meet this setback requirement. Upon review during an on-site meeting, the old footing of the post in question was discovered and the distance between this and the new post location was estimated to be ~10”. Additionally, part of the decking which was over the lot line, was cut to meet the new setback. Additionally, staff and the property owner were able to snap a line between Page 112 of 121 SP1.Page 123 of 454 the survey post and 1’ south of the corner of the northwest foundation (line of property according to the City Survey dated September 21, 2020. As such, staff believes the deck to be compliant with the minor variation approval and that no open zoning violations remain unless a new City Survey is conducted and shows otherwise. Staff Opinion On Gross Negligence Staff does not believe that gross or willful negligence occurred primarily because the owner did submit for and receive a COA and the intent of that approval has predominately been maintained. Additionally, although deviations occurred, the owner did respect the Commissions direction on primary vs secondary elevations and no alterations took place on the north elevation. Finally, the preservation ordinance states Economic Hardship may not be considered if gross negligence occurred. As such, the Preservation Coordinator and Planning and Zoning Managers earlier determination to permit application for Economic Hardship, on two occasions, is reason to believe gross negligence did not occur and complete reversal of the deviations from the original COA is not just recourse. The property owner has sought and received multiple preservation approvals (COAs) for all additional permitted work on the subject property. Page 113 of 121 SP1.Page 124 of 454 Page 1 of 21 Historic Preservation Commission APPROVED MEETING MINUTES HISTORIC PRESERVATION COMMISSION Tuesday, January 12, 2021 7:00 PM Via Virtual Meeting Members Present: Beth Bodan, Ken Itle, Suzi Reinhold, Mark Simon, Stuart Cohen, Jamie Morris, Aleca Sullivan, E. Dudnik Members Absent: N/A Staff Present: C. Sterling, City Planner Presiding Member: Suzi Reinhold, Vice-Chair _____________________________________________________________________ Declaration of Quorum With a quorum present, Vice-Chair Reinhold called the meeting to order at 7:00 p.m. 1. CALL TO ORDER / DECLARATION OF QUORUM  With a quorum present, vice-chair Reinhold called the meeting to order at 7:00 p.m. 2. SUSPENSION OF THE RULES: Members participating electronically or by telephone  Chair Simon moved to suspend the rules to permit members to participate electronically or by telephone. Second by Commissioner Pro-Tem Dudnik. The motion passed unanimously by roll-call vote. 3. OLD BUSINESS A. 2404 Ridge Avenue – Public Hearing of Economic Hardship - 20PRES-0308 Rick Sweitzer, owner of record, applies for a Certificate of Economic Hardship, following the September 29, 2020, City Council‘s decision to not accept Mr. Sweitzer’s appeal of the Preservation Commission’s denial of a certificate of appropriateness on August 11, 2020. The Commission previously denied approval of the existing conditions of windows and skylights on the accessory structure, which reflect less work completed than originally approved 15+ years ago. The applicant claims returning the structure to the 1997/2000 approved alterations would result in economic hardship or the denial of all reasonable use of and return from the property. Applicable standard 2-8-10 (B).  Mr. Sterling read the case into the record and provided guidance regarding the procedure for a public hearing, timeframe for input, and relevance of testimony.  Mr. Sterling reminded commissioners that one standard applied to this case and it was not intended to be an opportunity to revisit the previous denial of Certificate of Appropriateness.  Mr Sterling stated that the applicant and commissioners had received guidance regarding the case and that the applicant had agreed to the procedural framework.  Mr. Sterling made a point of order to clarify that in the recommendation memo sent to commissioners it was stated that the proposal to subdivide the Page 114 of 121 SP1.Page 125 of 454 Page 2 of 21 Historic Preservation Commission property had been approved, when although it had received a positive recommendation from the commission, it had been ultimately disapproved by Council.  Vice-Chair Reinhold asked if there was a motion to open the public hearing. i. Commissioner Sullivan made a motion to open the public hearing. Second by Commissioner Bodan and approved unanimously on a roll- call vote.  Mr. Sweitzer gave a brief presentation regarding the case for economic hardship. i. Re-read the single standard for review ii. Belief that the denial of the aforementioned COA met the standard as it resulted in the removal of reasonable use and return of the property iii. Without the COA, a COO will not be issued by the City despite the construction is complete, meets code, and has passed inspection. iv. This determination prevents reasonable use of the barn as an ADU, and the income that would generate ($3,500 and $4,400 per month in loss revenue) v. Briefly discussed relationship with neighboring property owners whos objections have been consistent vi. Discussed the financial burden related to the reversal of the deviations from the original COA vii. Described the recent roofing project which was necessitated due to removal of the non-approved skylights on the east elevation viii. Discussed the irrationality of adding additional skylights to the west elevation where they are not existing now ix. Discussed additional financial burden placed on his business, and family due to COVID and associated restrictions on business operability. x. Discussed challenges for the businesses employees and a continual loss of savings despite the use of all available resources xi. Approval of the earlier COA’s would have allowed for the family to receive financial gain from years of investment into the barn with the ultimate goal being its preservation.  Commissioner Cohen asked Mr. Sterling about the definition of hardship i. Mr. Sterling stated that he had discussed with the City Attorney what the definition of hardship was, as well as the definition of reasonable in this instance, and was instructed that it would be left to each Commissioners own interpretation and discretion  Commissioner Cohen asked if the property owner could claim hardship if he was to blame for the hardship in question i. Mr. Sterling asked the City Attorney to provide input. ii. B. George, City Attorney, stated that this was something the Commissioners could take into account when making a determination  Chair Simon stated that the use of this ordinance provision was never used previously, so there is not much precedent.  Commissioner Cohen said similar hearings related to zoning are more common. If you are responsible for the hardship, you shouldn’t be able to claim that the result of your own negligence is a hardship  Chair Simon asked if the barn was currently occupied and rented i. Applicant stated that it was not. The tenants of the principle residence use the barn, but it is not occupied separately. Page 115 of 121 SP1.Page 126 of 454 Page 3 of 21 Historic Preservation Commission  Chair Simon asked for clarification on the costs reflected in the application and if they were reflective of the total cost to build out the barn as approved by the original COA. Cost of ~$70,000 i. Applicant believes so  Vice-Chair Reinhold stated that the cost was $72,650 total but that this included the skylights and roofing which was already completed. i. Applicant stated that was not correct because although they removed the skylights from the east elevation, they would have to install them on the west elevation per the approved plan  Commissioner Dudnik asked if the barn could be rented separately even with a COA as some document in the application made it seem otherwise. i. Mr. Sterling stated that there was a pre-existing covenant on the property which disallowed rental of the structure but this was prior to the recent code changes for ADU’s. The covenant would be released once the property was brought into compliance, part of which is receiving a COA for the alterations.  Commissioner Dudnik asked if the appraisals in the application included the barn i. Applicant stated that they did include the barn  Commissioner Dudnik asked about the letter in the application from the original Architect, noting that the work was performed long ago and was substantially completed, but he never mentions that the work was not completed in compliance with the COA. i. Applicant stated that Mr. Sterling had asked both commissioners and the applicant to not address the previous COA, but since it seems relevant to Mr. Dudnik he would like to respond. ii. Applicant responded that the work was substantially completed in compliance with the exception of some window placement and that those changes later received administrative approval by C. Ruiz, Preservation Officer  Commissioner Bodan stated that this went back to the previously discussed issue about re-issuance of the COA, which she believes was done because construction was delayed and started after the COA was issued and it was not intended to be approval of the modifiications  Commissioner Dudnik stated that it must not be true that the modifications were approved administratively or this whole situation wouldn’t be occurring  Applicant stated that he was instructed not to revisit the original COA by Mr. Sterling and that he should only address the question regarding hardship. He would be happy to discuss it.  Vice-Chair Reinhold agreed, stating that the commissioners should focus on the question at hand regarding the single standard, not revisiting the original COA.  Commissioner Morris asked if the property is currently rented as one entity and the tenants have free use of the barn i. Applicant stated yes, but not to occupy as habitable space  Commissioner Morris asked if they were paying for the use of the barn as a workshop or separate space i. Applicant stated that they were not paying rent for the barn  Commissioner Morris clarified that that tenants were paying for use of the entire property, and that agreement included use of the barn. That the lease would be higher because the barn was included. i. Applicant stated that this was not the case Page 116 of 121 SP1.Page 127 of 454 Page 4 of 21 Historic Preservation Commission  Mr. Sterling stated the tenants could use the barn for anything but habitable space due to not having a FCO  Chair Simon stated that although the barn was not renovated in accordance with the approved COA, it appears to be in good condition but that it had lost much of its historic appearance. The question is to move forward, whether the Certificate of Economic Hardship was a viable remedy. Clearly its not a denial of the use of the property, but is it of a reasonable return is the issue. Certainly a greater return would accompany use of the barn  Chair Simon wondered if there was some other way to deal with this. They did not decide through the determination on the COA that the barn could not be rented, that is not a decision the commission made or a result of their determination  Commissioner Bodan stated that the City recently adopted changes which would permit use of the barn as an ADU. If the structure was brought into compliance, then there would be more income potential  Applicant stated that this was incorrect. Denial of the COA was denial of the return of the property.  Commissioner Cohen stated that they could assume this was true, that no return on the previous investment could occur without the barn being able to be rented. However its clear that this was created through negligence.  Commissioner Cohen stated he didn’t see a way to resolve the issue and wondered if there was some kind of negotiated position Public Comment  Vice-Chair Reinhold asked if they could invite public comment. There were three letters of opposition sent to commissioners by Mr. Sterling.  Vice-Chair Reinhold asked if there was anyone else who would like to speak toward the application. i. No response Deliberation  Vice-Chair Reinhold noted that the recommendation memo provided by staff states that the applicant could apply for a modified COA that addresses concerns from the previous denial. This may be a path forward.  Commissioner Dudnik asked if they did issue a Certificate of Economic Hardship, would the barn still need to meet the original COA, and would it receive a FCO i. Mr. Sterling stated that with issuance the applicants issues related to the Preservation Commission would be resolved but it would not immediately translate into issuance of an FCO  Commissioner Dudnik asked why that would be the case i. Mr. Sterling stated that unrelated issues with the City would need to be resolved 1. Applicant stated this was not true  Commissioner Dudnik asked if hardship was granted, could the barn remain as it exists currently i. Mr. Sterling stated he believed it would  Commissioner Cohen asked what they would do with the fact that the applicant disregarded the directive of the Commission and the precedent that would be set i. Mr. Sterling stated that there was some public comment to that point and that he found the statements to be hyperbolic. The preservation ordinance would still be enforceable unlike the comments suggested. The City does not make a great effort to retroactively go after property Page 117 of 121 SP1.Page 128 of 454 Page 5 of 21 Historic Preservation Commission owners who violate non life-safety codes and that it occurs frequently -- discovery of non-permitted interventions long after they occurred and the City works with those property owners with understanding and flexibility to find negotiated resolution. ii. Mr. Sterling further stated that he would advise the commissioners to look at this and all cases individually. There is no precedent that they are setting, each case is unique. Recommended review of the staff recommendation memo regarding action and next steps.  Commissioner Cohen asked if the City retroactively enforced building code violations. i. Yes, if it’s a life-safety issue  Commissioner Cohen stated that if this was the position the City takes, then the Preservation Commission should be left out of it, a negotiated settlement should be agreed to, and the applicant should pay a fine. i. Mr. Sterling stated agreement and that there is a separate code section to adjudicate this administratively.  Vice-Chair Reinhold asked Commissioners if someone would like to make a motion for or against the application.  Commissioner Dudnik stated he had a difficult time seeing the standard being met if the hardship was simply the cost of restoration and reversal of alterations.  Commissioner Cohen stated it was also the loss of rental, that’s what the applicant is claiming  Vice-Chair Reinhold stated that the loss of rental was related to more than just denial of the COA.  Commissioner Cohen asked if there were any additional code violations i. Applicant stated no it is compliant and explained further including discrepancies in surveys  Commissioner Dudnik asked what the tenants use the barn for i. Tenants use it as workspace and storage  Questions regarding how a FCO would be achieved i. Mr. Sterling stated that he received conflicting information from that presented by the applicant and that the COA was only one of a few issues that would need to be resolved before the covenant restricting use of the barn and property would be released  Chair Simon stated a preference that the applicant be able to use and rent the barn, Evanston needs the housing, and the structure looks very nice, it just doesn’t comply with the approved plans or a historical barn. Would like to not simply waive all the non-compliant issues via economic hardship, but would like to pursue Mr. Sterlings recommended path for a modified COA.  Chair Simon stated that the City and the applicant need to find a way to allow rental of the barn through negotiation and staff recommendations which could include a modified COA to include some but not all the reversals and previously approved alterations, not all of which actually benefit the historical appearance of the barn.  Commissioner Cohen stated agreement. One way to preserve old buildings is adaptive use, and it is unreasonable that a barn that is converted to a habitable use continue to look like a barn.  Commissioner Cohen stated that there should be a re-appraisal of the important historical features which the commission is charged with preserving. What are those features, and how can we preserve them and move on. Page 118 of 121 SP1.Page 129 of 454 Page 6 of 21 Historic Preservation Commission  Commissioner Dudnik said it was not appropriate for the Commission to create a list of features that need to be retained and those which need to change. Not their role to re-design it.  Commissioner Cohen disagreed and asked what Commissioner Dudnik would propose to do  Mr. Sterling stated that it may be outside the Commissions purview, but not outside of what staff could undertake.  Commissioner Dudnik stated that the applicant should propose something and it be reviewed by the Commission  Commissioner Cohen asked the applicant if that is something he would be willing to do i. The applicant went through the differences from existing and previous approval, noting that most of the deviations are that work that was approved wasn’t performed. There was less done than approved.  Commissioner Cohen stated that approved plans and a permit is for execution of those plans. You cannot delete or alter them.  Applicant stated that as Mr. Sterling referenced, it may not be correct, but it is common to alter the plans, particularly by doing less than what was approved  Commissioner Cohen stated that an amendment then needed to be filed i. Applicant stated that this was done and approved by Mr. Ruiz ii. Mr. Sterling stated that the discrepancy is that the applicant believes this occurred and the City disagrees. Mr. Ruiz affirms that he did not approve of the modifications. It is the applicants word against Mr. Ruiz. There is a lack of documentation and institutional knowledge related to the case since it occurred so long ago. iii. Applicant states that is not true and that Mr. Gerdes, the building official, would confirm it  Vice-Chair Reinhold recommended a motion be made.  Commissioners asked if they could determine say that the west elevation was the most critical and make a plan by which the total cost of reversal be minimized but that elevation better represent what it was supposed to look like.  Vice-Chair Reinhold asked if this would be considered i. Applicant stated yes and gave some history on the previous discussion by the commission in the 90s. ii. During the first denial of the COA by this Commission the discussion was centered around the skylights on the east side and those have since been removed  Commissioner Cohen asked if they could add a condition to a motion so that the applicant work with City staff to find a negotiated resolution.  Commissioner Itle stated he would rather it be a friendly suggestion rather than a condition of the motion.  Commissioner Itle made a motion to grant a Certificate of Economic Hardship. Second by Commissioner Bodan. The motion failed unanimously on a roll-call vote.  Commissioner Cohen asked if they could make a separate motion so the applicant could work with City staff to find a resolution.  Mr. Sterling stated it is something the applicant and staff would discuss after the meeting and a motion was unnecessary.  Commissioner Dudnik stated his preference that the applicant re-apply for a COA showing the modifications.  Commissioner Itle stated that was the correct process if alterations were proposed and the ball was in the applicant’s court to do so. Page 119 of 121 SP1.Page 130 of 454 2404 RIDGE AVENUE City of EVANSTON BEGINNING STREET NUMBER 2404 END STREET NUMBER STREET # SUFFIX STREET NAME Ridge Avenue PIN 11-07-108-004-0000 PHOTO ID: 11-07-108-004-0000-01.jpg WITHIN LOCAL DISTRICT?No LOCAL DIST CONTRIB/NON-CONTRIB? LOCAL LANDMARK?Yes YEAR 1978 LOCAL LANDMARK ELIGIBLE? CRITERIA Barn: A7: Exemplify an architectural style, construction technique or building type once common in the City; A8: Exhibit an unusual, distinctive or eccentric design or construction technique, which contributes to the architectural interest of its environs as an accent or counterpoint. House: Hl Exemplify the cultural, political, economic, or social heritage of Evanston; A4: Exhibit a high quality of architectural design without regard to the time built or historic associations; A7: Exemplify an architectural style, construction technique or building type once common in the city; A8: Exhibit an unusual, distinctive or eccentric design or construction technique, which contributes to the architectural interest of its environs as an accent or counterpoint. LOCAL NATIONAL REGISTER NR DISTRICT CONTRIB/NON-CONTRIB WITHIN DISTRICT?No NR LANDMARK?No YEAR NR ELIGIBLE?No CRITERIA ALTERNATE ADDRESS? GENERAL INFORMATION CATEGORY Single Family Residential CONDITION Excellent INTEGRITY Excellent CURRENT USE Single Family Residential HISTORIC USE Single Family Residential SECONDARY STRUCTURE Original Barn NR SECOND ARCHITECTURAL DESCRIPTION ARCHITECTURAL CLASSIFICATION Italianate DETAILS Decorative wood porch, shutters.CONSTRUCTION YEAR 1866 OTHER YEAR DATE SOURCE Landmark Nomination, Evanston History Center House Card WALL MATERIAL (CURRENT)Wood Siding WALL MATERIAL 2 (CURRENT)PLAN L Shape NO OF STORIES 2 ROOF TYPE Cross-Gabled ROOF MATERIAL Asphalt Shingle FOUNDATION Brick PORCH Entry Porch WINDOW MATERIAL Wood WINDOW MATERIAL 2 WINDOW TYPE Double Hung WINDOW CONFIGURATION 1/1 SIGNIFICANCE HISTORIC FEATURES Italianate house in L shape form and in wood siding, double-hung wood windows. ALTERATIONS Decorative porch has been rebuilt. 649 Page 120 of 121 SP1.Page 131 of 454 A HISTORIC INFORMATION OLD ADDRESS (CITY DIR.YEAR)BUILDING MOVED? MOVED FROM ORIGINAL OWNER Asher or Frank Merrill ORIGINAL ARCHITECT Asher B. Merrell(?) ARCHITECT SOURCE Landmark Nomination BUILDER SURVEYOR Douglas Gilbert, AIA SURVEYOR ORGANIZATION The Lakota Group SURVEY DATE July 28, 2015 SURVEY AREA PERMIT/HISTORIC INFORMATION CURRENT ADDRESS 2404 Ridge Avenue OLD ADDRESS DATE OF CONSTRUCTION 1866 PERMIT MOVING INFORMATION MOVING PERMIT #DATE MOVED ORIGINAL PERMIT INFORMATION BUILDING PERMIT #DATE BUILDING PERMIT DESCRIPTION COST ORIGINAL OWNER OCCUPIED? EXTERIOR ALTERATION PERMITS BP#40216, 1972.11.01, Remodel of existing enclosed porch. OTHER PERMIT INFORMATION COA INFO HISTORIC INFO OTHER SOURCES HISTORIC INFO COMPILER VOLUNTEER Stephen Slaggert 650 Page 121 of 121 SP1.Page 132 of 454 Memorandum To: Honorable Mayor and Members of the City Council From: Kimberly Richardson, Interim Assistant City Manager Subject: City of Evanston Racial Equity Update Date: February 22, 2021 Recommended Action: Staff recommends the City Council to accept and place the racial equity report. Council Action: For Action: Accept and Place on File Summary: Evanston residents are stressed due to the COVID-19 pandemic, racial injustice, polarizing politics, remote learning for students, unemployment, and a fragile economy. The U.S. Census Bureau reports that one-third of the population is showing signs of anxiety or depression, a tripling over just the previous year. Restarting our local economy is not only about returning to normal, it is about refining our City’s approach to engagement with our communities to acknowledge that many of these stressors existed prior to the multiple pandemics of COVID-19 and systemic racism. As city government, Evanston must take a new approach to governance that elevates our purpose and mission to rebuild the public’s trust and connections to each other. It is a critical part to acknowledge that prior policies and procedures have institutionally marginalized both internal and external (employee and resident) stakeholders. In 2019, the City Council took an important step by passing Resolution 58 -R-19 as a declaration in support of racial equity and inclusion, and now we enter the next phase where we take on the slow and laborious job of revising our institutional structures and practices to deeply reflect these commitments. Staff have begun to build structures and processes of inclusion that move key socioeconomic indicators in the direction of racial equity, belonging and collective efficacy (i.e., the confidence and empirical evidence that effective public servants). This first update of the year to the City Council focus is on our revised racial equity strategy by the acknowledgment of previous legislative actions and staff work done within a racial SP2.Page 133 of 454 equity framework, the launch a multi-year training program to strengthen our organizational learning culture, and address the need for shared language on racial equity. Before an update on the City’s efforts to organize and operationalize racial equity, it should be acknowledged the previous accomplishments and continued work. Legislative Actions • Environmental Justice Resolution (72-R-20) • Establishing a City of Evanston Funding Sources Devoted to Local Reparations (126 - R-19) • Commitment to End Structural Racism and Achieve Racial Equity (58-R-19) • Creation of Equity and Empowerment Commission (85-O-17) • Welcoming City Ordinance (156-O-16) and 2017 Amendment (112-O-17) City-wide Training • Beyond Diversity Training • YWCA Equity Institute Trainings • National SEED Project (Seeking Educational Equity and Diversity) Training Racial Equity Impact Assessment of the City’s Social Services (2019) • Reconfiguration of the Health and Human Services Department (completed) • CDBG/Mental Health Board Funding Allocation Process ( planning in -progress) • Resident-focused Intake Process • Community Engagement Strategy Racial equity practices embedded in the program • Climate Action and Resilience Plan (CARP) • Juvenile Administrative Hearings Process • Creation of Language Access Guidelines Operationalizing Racial Equity While the efforts acknowledged above moved the City in normalizing the conversation around race and actions that lead the way forward to where we are today. As an organization, we must view racial equity as a tool for how we work collectively and not in in dividual initiative or program silos. Implementing a racial equity approach requires a fundamental reorientation of day-to-day administrative activities, which, in turn, requires intentional effort, investment in resources, training, and building of staff capacity and awareness to foster and facilitate change. In order to operationalize racial equity, it must be recognized as both a process and outcome. As a government, we have to look at the policies and practices that drive outcomes. Also, because we lead with race it doesn’t make the practice of racial equity is not race exclusive. Centering race improves outcomes for all. As an outcome: We achieve racial equity when race no longer determines one’s socioeconomic outcomes; when everyone has what they need to thrive, no matter where they live. As a process: We apply racial equity when those most impacted by structural racial inequity are meaningfully involved in the creation and implementation of the institutional policies and practices that impact their lives. Page 2 of 4 SP2.Page 134 of 454 The City is taking a multi-layered approach to organizational learning and implementation to operationalize racial equity. This year staff created two internal committees to begin an internal infrastructure to operationalize racial equity. Racial Equity and Inclusion (REDI) Committee The purpose of the REDI committee is to build the capacity of staff to identify, analyze and improve internal processes that are barriers to achieving racial equity goals that the City has declared as priorities. The 2021 REDI Committee cohort is made up of 15 staff members representing all city departments (except the Library). REDI 2021 Goals • Learn core concepts and approaches to identifying how racial equity connects to internal department goal-setting and decision-making. • Develop pilot projects in a rapid design-centered approach to identify racial equity operational projects that are viable and impactful. • Develop a cycle of measurement, collection and analysis grounded in a racial equity impact framework for internal process improvement. • Identify key discussions and concepts that must happen in order for the ideas of racial equity to be translated into the work of responsive service delivery. • Prepare to incorporate racial equity impact analysis into their internal operations. Diversity & Inclusion (D&I) Committee The purpose of the D&I Committee is to create a space for staff to discuss and plan cultural awareness provide and organization City within our the celebrate to events diversity professional development opportunities around cultural awareness. D&I 2021 Goals • Establish employee resources that will provide a way for employees to share their thoughts and opinions, while also fostering different cultures, history, ideas, and innovations. • Internal events and programs planned throughout the year to increase diverse engagement and morale. Next Steps In order to enact structural change, it is important to develop external partnerships to achieve systemic change. The City is partnering with YWCA Evanston/Northshore to develop a comprehensive training program to raise cultural and racial awareness for city employees, city council members, and boards and commission members. After an initial plan is developed, staff will work with the Equity and Empowerment Commission to finalize. Finally, having a shared language is important to this work. Miscommunications make advancing racial equity even more difficult, so establishing a shared language around key concepts and terms is crucial. Additional key terms and concepts are in development with the Equity and Empowerment Commission that will be shared with the City Council and other boards and commission upon its compeltion. Page 3 of 4 SP2.Page 135 of 454 Key Equity Terms & Concepts: Belonging: More than having access. Belonging entails being respected at a basic level that includes the right to both co-create and make demands upon society. Equity is giving everyone what they need to be successful. Equality is treating everyone the same, even if the outcomes are unequal. Institutional racism is when policies, practices, and procedures work better for non -people of color, often unintentionally. Inclusion is allowing members of excluded groups to participate in institutions or organizations Racial Equity is closing the gaps so that race can no longer predict one's success, while also improving outcomes for all. Structural racism is a racial bias among institutions and across society. It is the cumulative and compounding effects of historical laws and institutions specifically designed to disenfranchise and marginalize. Page 4 of 4 SP2.Page 136 of 454 Memorandum To: Honorable Mayor and Members of the City Council From: Kumar Jensen, Chief Sustainability & Resilience Officer Subject: Climate Action and Resilience Plan (CARP) Implementation Update Date: February 22, 2021 Recommended Action: Staff recommends City Council accept and place on file this update on implementation of the Climate Action and Resilience Plan (CARP). Council Action: For Action: Accept and Place on File Summary: In 2020, the City and it's partners accomplished many goals related to CARP implementation. Staff have included some of these accomplishments below, a more full list of actions taken to implement CARP can be found in the attachment: CARP Actions 2019 -2020. 2020 CARP Accomplishments: 1. Updated electric aggregation program 2. Approved environmental justice resolution 3. Began negotiations of the franchise electric agreement 4. Negotiated new municipal electric agreement 5. Publicly launched Partners for Places grant 6. Added new electric vehicle charging stations for public use 7. Launched the Municipal Operations Zero Emissions Strategy 8. Completed the waste transfer station air quality study 9. Generated new programmatic revenue through fee changes (Infrastructure Maintenance Fee and Administrative Fee Increase) These accomplishments and those included in the attachment were made possible by staff from many City departments and divisions but also because of vital community partnerships with community organizations and residents. For example, approval of the Environmental Justice Resolution is a direct result of organizing from Environmental Justice Evanston with SP3.Page 137 of 454 support from the Environment Board. The Partners for Places grant wouldn't have happened without support from the Evanston Community Foundation and Chicago Community Trust. Shifting to the implementation priorities for 2021, staff identified five Ongoing Priorities that with existing resources and staffing will continue to be implemented. Ongoing Priorities for 2021 1. Addressing Waste Transfer Station Concerns 2. Continue the Partners for Places Grant 3. Completing the Municipal Operations Zero Emissions Strategy 4. Implement the Environmental Justice Resolution 5. Launch New Aggregation and Community Solar Programs Below staff have included a short explanation of the next steps required in continuing to move these five priorities forward. 1. Addressing Waste Transfer Station Concerns o Staff will continue to work with State and Federal Regulatory officials to come up with next steps to providing answers to residents concerns and questions. Staff will seek to identify additional funding to support ongoing investigations. 2. Continue the Partners for Places Grant o Complete the community engagement and building assessment phases of the grant. affordable an phases, grant design from information Using earlier housing retrofit program that addresses the barriers and challenges identified in the engagement and assessment phases. Identify funding for the program and any local policy changes that may be required. 3. Completing the Municipal Zero Emissions Strategy o Finalize the strategy and present to City Council including a set of immediate actions that the City can take to begin transitioning City buildings and the City's fleet to low/zero emissions operations. This may include changes to how the City designs buildings and prioritizing the purchase of electric vehicles. 4. Implement Environmental Justice Resolution o Continue partnership with community members and organizations to develop an environmental of community a creation and support map justice the engagement policy. 5. Launch New Aggregation and Community Solar Programs o Ensure a smooth roll-out and high participation in new aggregation program (approved in February, 2021, launch in June, 2021) and the new community solar program (approved in December, 2020, launch in February, 2021). Implementing the Ongoing Priorities for 2021 are important to achievi ng CARP goals and improving services for residents. However, in order to effectively make progress on all of CARP's CARP to approach holistic and the a needs City goals comprehensive implementation. Comprehensive CARP Implementation Reaching CARP's goals requires a more comprehensive implementation strategy involving each City department, substantial community engagement and a dedicated funding and Page 2 of 8 SP3.Page 138 of 454 financing strategy that includes addressing staff capacity challenges. Implementation will require prioritization and additional resources to support the systems level work required to both address existing inequities and prepare for the impacts of the climate crisis. Examples of communities that have taken comprehensive approaches to climate plan implementation include Denver, COand Ann Arbor, MI, both of which are in the process of funding and rolling out comprehensive plan implementation. The primary barriers to increased and accelerated implementation of CARP are funding for programs and policy implementation and staff capacity. Expanding and deepening implementation beyond the 2021 Ong oing Priorities should be strategic and prioritized. In this regard, staff recommends two approaches: 1) Identify one high impact area, such as buildings, that will have a huge impact on multiple CARP goals but also support other City goals including affordability, equity, investing in infrastructure and workforce development and 2) Develop a comprehensive implementation strategy and resourcing. To this end, City staff have developed an example initiative for approach 1, called the Building Decarbonization and Workforce Initiative and some high level recommendations for approach 2. 1. Building Decarbonization and Workforce Initiative Staff recommend focusing on buildings and workforce development over other areas, such as waste reduction, for example, because there are already many existing issues with buildings (deferred maintenance, affordability, high utility bills, etc.) and there are many opportunities to address those issues while also creating workforce opportunities. It is also clear that focusin g on buildings and housing is important because: • Utility expenses make up a significant portion of living expenses, especially for low- income residents • Retrofitting buildings generates local economic activity and jobs • Buildings are local and the City has authority to influence their construction, operations and ongoing performance • Any investment in buildings is an investment in Evanston's future • Buildings are responsible for 80% of Evanston's greenhouse gas emissions • Retrofitted buildings are quieter, safer, more comfortable, produce lower emissions and have lower utility bills This initiative builds off of the City and Evanston Community Foundation's Partners for Places Grant which seeks to understand the barriers to retrofitting existing affordable housing to a net-zero emissions and climate resilient standard while maintaining affordability. As barriers are identified, the City can then develop programs and policies to respond to those barriers while identifying funding and financing mechanisms to support the substantial investment that will be required to retrofit the buildings covered by a program. The initiative would be made up of a combination of programs and policy changes including three examples provided below: Program A: New Buildings Page 3 of 8 SP3.Page 139 of 454 New buildings should be designed so that they do not need to be retrofitted. This can be done by updating building codes, energy codes and the green building ordinance to prohibit new natural gas infrastructure in Evanston and mandate net zero em issions building standards for new buildings as well as reaching other goals such as bird friendly buildings, increased transportation amenities, electric vehicle readiness, use of reclaimed material, etc. Of primary concern is that the burning of natural gas in buildings represents close to 40% of Evanston's annual greenhouse gas emissions. In order for the community to become a carbon neutral Evanston needs to eliminate natural gas use by 2050, if not sooner. Just as the City stopped installing lead service lines and is now working to remove them a similar initiative will be required to eliminate natural gas use in Evanston. The first step is to halt any new infrastructure. The City should also provide incentives to early adopters that reach the standard s before mandates go into effect. There should be additional incentives for developers and builders that provide workforce development opportunities for Evanston residents, above and beyond what is required. Resources Needed: Technical support for staff, funding for incentives and potentially short- term increase in staffing. Program B: Existing Buildings Retrofits Existing buildings need to be retrofitted to: reduce future flood risk, protect from extreme weather, improve indoor air quality, address life safety concerns, reduce utility bills, improve comfort, replace lead service lines and remove natural gas infrastructure. These retrofits should prioritize existing affordable housing and low-income households but remain available to property owners who do not fall into the categories above. The City, in partnership with philanthropic institutions, financial institutions, building owners and tenants will need to create a suite of funded and financed programs and services that support comprehensive retrofits. Below is one example of this type of program which staff are calling Accessible Solar. Accessible Solar 1. Eligibility: Any property in Evanston eligible for on-site solar 2. Program Structure: The City would launch an annual group buy solar program to vet and select one or multiple solar installers to perform installations in Evanston. Selected installers would be required to hire graduates of the workforce development trainings. 3. Workforce: In partnership with organizations already providing solar workforce development the City would offer solar trainings periodically to build up pool of local qualified solar installers. 4. Incentives: The City would provide incentives that would pay for all or a portion of the upfront costs associated with solar installations for income qualifying households. Property tax relief could also be provided as an incentive in addition to or separate from payment assistance. 5. Financing: For non-income qualifying residents the City would partner with local financial institutions to negotiate favorable borrowing rates for households with ability to pay. Additionally, the City could finance installations through a payment program Page 4 of 8 SP3.Page 140 of 454 similar to the one available for lead service lines. See examples from other communities here. 6. Funding: The program would need funding to support workforce development and the incentives for income-qualifying households. Funding could come from a fee or tax increase or revenue from the City's energy agreements and programs. 7. Maintenance: Although solar panels and their accessories do not require significant upkeep and maintenance the City should consider creating a maintenance assistance program for income-qualifying program participants that could help them in the event of equipment failure or unexpected maintenance costs. Staff envision a group of programs and initiatives like Accessible Solar that could be grouped together to allow property owners to do comprehensive building upgrades and retrofits or pick and choose the ones best suited for their situation. Other types of upgrades tha t could be considered charging vehicle electric equipment efficiency energy are improvements, installation, replacement of stormwater or water service lines, etc. In these programs the City's role is make solar more accessible to all residents but primarily to those who can benefit the most: low-income and residents in affordable housing. Resources Needed: Technical support for staff, public and private funding for retrofits, technical support for building owners, financing options for buildings and addit ional full-time staff. Program C: Building Emissions Performance Standard Providing funding and assistance for buildings to undergo retrofits is vital, but many larger buildings in particular may require more nuanced approaches to reducing their emission s and the Large a for account buildings separately. City their address to need will needs disproportionate amount of greenhouse gas emissions in Evanston. For example, there are roughly 20 industrial buildings in Evanston that generate the same amount of e lectric emissions as all 34,000 residential accounts combined. A Buildings Emissions Performance Standard would require that large buildings (buildings 20,000 square feet and larger, for example) would be periodically required to report their emissions to the City and meet a standard that would be in line with reaching the City's emissions reduction goals. The City would provide technical assistance to buildings and provide reports back to buildings to help them understand how close they are towards meeting the standard. Buildings that fail to meet the standard would be penalized. Resources Needed: Additional staffing or consultant support to provide technical assistance to large buildings. 2. Comprehensive Implementation Strategy with Necessary Resourcing: The most effective way to implement such a comprehensive plan with impacts on many City operations and aspects of the community is to develop an implementation strategy that supports further prioritization, uplifts community needs and clearly outlines the resources needed to succeed. The first step needed is to increase staff capacity in order to be able to launch a strategy development process and better connect with and engage community organizations. Page 5 of 8 SP3.Page 141 of 454 In addition, many community organizations have been calling on the City and City staff to take a more comprehensive approach to plan implementation. In the two years since CARP was adopted community organizations have self-organized to track CARP implementation throughout the community because the City has been unable to fill that role. These efforts take hundreds of hours of community members volunteer time and would be better suited if lead by the City with support and frequent coordination with community organizations. Finally, a more comprehensive implementation strategy would create a process for educating, training and supporting existing City staff and departments as they are called on to directly and strategically implement CARP. Although additional staff are needed, there are many City staff that are well equipped and positioned to help lead implementation they just need a strategy to follow, funding and or training and technical assistance. For example, in order to begin transitioning the City's vehicle fleet to electric and alternative fu els the City doesn't necessary need to hire additional staff, our existing staff just need access to training and resources that help them understand the impact of this fleet transformation on their operations. Another potential solution is to hire technic al assistance to provide staff training and support in development of strategies as the City makes some of these transitions. Other Potential Priority Areas: Beyond the two larger scale initiatives provided above there are numerous other large scale initiatives and programs that will need to be considered as a part of a comprehensive implementation strategy. Staff is including a short list of some of those other initiatives that should be considered: 1. Expand Equitable Access to Transportation Services 2. Identify populations in Evanston that are going to be made more vulnerable by the climate crisis 3. Conduct a community-wide climate risk and vulnerability assessment 4. Launch a strategic approach to support public transportation services long -term 5. Develop and implement a Universal Waste Services Access Law 6. Develop a Zero Waste and/or Circular Economy community strategy 7. Create a roadmap for electric vehicle adoption community -wide 8. Establish enforceable community-wide air quality monitoring guidelines 9. Expand ecological landscape management practices including increasing urban tree canopy and resident access to green spaces Each of the priorities above are important and need to be addressed but even with increased resources completing all of these at once would be challenging. This above list highlights the systems-level nature of implementing CARP. Conclusion: Effective, equitable and outcome focused implementation of CARP will only be possible through a comprehensive implementation strategy that is well resourced. The work done to date to implement the plan has been impactful and meaningful, but has fall en short of preparing Evanston for the impacts of the climate crisis and reducing Evanston's contribution to the crisis. Not all aspects of implementation require more resources and staffing, some just requires better coordination, increased staff training and deeper relationships and trust with community organizations. Page 6 of 8 SP3.Page 142 of 454 With City Council approval Staff will work with the City Manager to further develop the outlines for advancing Approaches 1 and 2 and bring back a more detailed set of materials and recommendations later in the year. Attachments: CARP Actions 2019-2020 Page 7 of 8 SP3.Page 143 of 454 CARP Actions 2019-2020 The below list includes action and accomplishments by community organizations, the City’s partners and relevant Boards, Committees, and Commissions. 1. Adopted an Natural Areas Ordinance 2. Adopted an Environmental Justice Resolution 3. Finalized Air Quality Study for Waste Transfer Station 4. Signed new electricity agreement for City facilities 5. Redesigned and relaunched community electricity aggregation program 6. Drafted revisions to the plastic bag ban 7. Drafted a universal waste access law 8. Entered into negotiations with ComEd for the ComEd Franchise Agreement 9. Instituted an Increased Administrative Fee 10. Adopted a new Infrastructure Maintenance Fee 11. Redesigned the Experience Climate Change to make accessible digitally 12. Funded the Community Response Fund for undocumented residents 13. Received donation of 6 EV charging stations 14. Secured an agreement to bring a Tesla to Evanston in 2021 15. Publicly launched the Partners for Places Grant Project 16. Launched the Municipal Operations Zero Emissions Strategy 17. Participated in Solarize Chicagoland two years in a row 18. Launched Sustain Evanston a sustainable business recognition program 19. Expanded composting to City community centers and administrative buildings 20. Achieved Community Wildlife Habitat Certification for the entire community 21. Provided $1,000 Climate Action Grants to 9 community organizations 22. Partnered with EvanSTEM to provide curriculum and content for District 65 6th grade Mayor’s Climate Action Showcase 23. Increased the Office of Sustainability capacity through hiring of Greenest Region Corps Members 24. Launched the EcoHub webpage 25. Continued the increase in ecological management of public lands including parts of Harbert-Payne Park, Twiggs Park, and the Ladd Arboretum 26. Expanded the Divvy Program including the launch of Divvy For All 27. Increased community education including programming from Quest4Earth, the Watershed Collective and Natural Habitat Evanston 28. Developed guidelines for solar installations on historic properties 29. Increased green infrastructure projects on public properties 30. Launched the stormwater master plan process This list is not comprehensive and many of the actions included are not the work of City staff but work of individual community members and community organizations. Page 8 of 8 SP3.Page 144 of 454 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 8th, 2021 Devon Reid City Clerk Present: Absent: Presiding: Mayor Stephen Hagerty Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) CM1.Page 145 of 454 Mayor’s Public Announcements City Manager’s Public Announcements City Clerk’s Communications Public Comment Motion to suspend the rules and allow the meeting to be held virtually Passed 9-0 Motion:​ Ald. Wilson Second:​ Ald. Wynne Mayor Hagerty Announcements: ●Introduction of President Preckwinkle ●COVID-19 Update ●COVID-19 vaccines Watch City Manager Erika Storlie announcements: ●Annie Coakley - Evanston Winter Games Watch City Clerk Reid announced Early voting for the Primary Elections. He also provided information for voting by mail. Watch Karla Thomas Shared her remarks related to recent comments made by Alderwoman Ann Rainey during a public forum Watch Julie Burkett Shared her remarks related to recent comments made by Alderwoman Ann Rainey during a public forum. Watch Jaquelyn Lowe Called on City Council members to address dangerous speech made by their colleagues and hold those members accountable for their actions. Watch CM1.Page 146 of 454 Marybeth Schroeder Voiced her support for the honorary street naming for Dino Robinson. Watch Mary Rosinski Talked about the recent change in parking rules. Believes residents who were ticketed for parking violations after the snow should be reimbursed because there was no adequate notice given. Watch Mike Vasilko Talked about the remarks made by Alderwoman Rainey, tif study and the Robert Crown Center contractor not being penalized for what he believes is failure to meet employment requirements. Watch Tina Paden Talked about affordable housing in Evanston. Encouraged residents to vote for elected residents who will represent the views of the community. Watch Carlis Sutton Expressed his disagreement with the decision to not consider the properties at 1805 Church St.; 1708-10 Darrow Ave. Shared his remarks related to the comments made by Alderwoman Ann Rainey. Opposed the proposed development in the 5th Ward. Watch Priscilla Giles Stated that most residents are unaware of the development happening at Church & Darrow. Said this was a missed opportunity to provide affordable housing for residents. Watch Renee Paden Talked about the separation of church and state. Believes the language in the memorandum of understanding with Mount Pisgah Ministry is inappropriate. Watch Trisha Connolly Shared her remarks related to recent comments made by Alderwoman Ann Rainey during a public forum. Watch Jamie Robin Collier Discussed Resolution 19-R-21 which would allow a study the creation of a new TIF District. Watch Sebastian Nalls Talked about the proposed westside TIF District. He also made a statement condemning the comments made by Alderwoman Ann Rainey. Watch Allie Harned Read a statement on behalf of CABG who denounced the comments made by Alderwoman Ann Rainey. Watch Lori Keenan Voiced her support for the honorary street naming for Dino Robinson. Opposed the westside TIF District. Voiced her support of Clerk Reid. Watch Beth Stare Voiced her support for the honorary street naming for Dino Robinson. Believes the City Council didn’t hold the contractor for the Robert Crown Center accountable for meeting employment requirements. Watch Ray Friedman Asked if there was a plan to pay back the general obligation bonds. Watch CM1.Page 147 of 454 Special Order of Business Consent Agenda Inquired about the need for landscaping services at the Robert Crown Center. Said there should be more ward meetings to address the concerns of residents. Chip Ratliff Voiced his support for the honorary street naming for Dino Robinson. Watch Lindsey Wade Shared her disapproval of the remarks made by Alderwoman Ann Rainey. Watch SB1. ​Clearwell 9 Replacement Project Status Update City Council accepted and placed on file the Clearwell 9 Replacement Project Status Update. For Action: Accept and Place on File Passed 9-0 Motion:​ Ald. Rainey Second:​ Ald. Rue Simmon Watch SB2. ​Lead Service Line Replacement Plan to be Used in Conjunction with the 2021 Water Main Replacement Project Staff requests direction from the City Council on the Lead Service Line Replacement Plan to be used in conjunction with the 2021 Water Main Replacement Project. For Discussion Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch CM1. ​Approval of the Minutes of the Regular City Council meeting of January 19, 2021 and January 25, 2021 City Council approved the minutes of the Regular City Council meeting of January 19, 2021 and January 25, 2021. For Action Approved on Consent Agenda A1. ​Approval of the City of Evanston Payroll and Bills List and Credit Card Activity City Council approved the City of Evanston Payroll for the period of January 4, 2020, through January 17, 2021, in the amount of CM1.Page 148 of 454 $3,010,175.02. Bills List for February 9, 2021, FY 2020, in the amount of $2,958,402.21, and February 9, 2021, FY 2021 in the amount of $1,875,712.34 and credit card activity for the period ending December 26, 2020, in the amount of $158,320.95. For Action Approved on Consent Agenda A2. ​Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending December 26, 2020, in the amount of $6,400.64. For Action Passed 8-1-0​ Ald. Suffredin abstained Motion:​ Ald. Suffredin Second:​ Ald. Fleming Watch A3. ​Approval of a Sole Source Contract with Stryker Medical for Three LIFEPAK 15 Cardiac Monitors City Council approved the purchase of three (3) replacement LIFEPAK 15 cardiac monitors from Stryker Medical (P.O. Box 93308, Chicago, IL.60673-3308) in the amount of $61,869.30. Funding for the purchase will be from the Medical & Lab Supplies Account (Account 100.23.2315.65075). Funding for the service will be from the GEMT service revenue which staff expects to exceed the budgeted amount of $100,000 in 2021 based on the final amounts from 2020. For Action Approved on Consent Agenda A4. ​Approval of a Contract Renewal Award with Cleanslate Chicago, LLC, for Park Mowing Services City Council authorized the City Manager to execute a contract renewal award to Cleanslate Chicago, LLC (1540 S. Ashland Ave., Suite 105, Chicago, IL, 60608) for the 2021 Park Mowing Services in the amount of $26,180.28. Funding for this project is included in the General Fund - Public Works/Greenways (Account 100.40.4330.62195), which has a total allocation of $162,000, and no expenditures yet in FY 2021. For Action Passed 9-0 Motion:​ Ald. Suffredin Second:​ Ald. Braithwaite Watch A5. ​Approval of Contract Award with Goodmark Nurseries LLC and Wilson Nurseries Inc., Members of the Suburban Tree Consortium, for the Purchase of Trees for the 2021 Spring Planting CM1.Page 149 of 454 City Council authorized the City Manager to execute a contract award for the purchase of 117 trees from Goodmark Nurseries LLC (8920 Howe Road, Wonder Lake, IL 60097) in the amount $21,555 and 100 trees from Wilson Nurseries Inc. (44W148 Street Route 72, Hampshire, IL 60140) in the amount of $23,865. Both vendors are active, longstanding and well regarded venders of the Suburban Tree Consortium (STC). The total Spring tree purchase amount is $45,420. Funding for this purchase is provided from the General Fund- Public Works/Forestry (Account 100.40.4320.65005) which has an approved FY 2021 budget of $135,000 with no expenditures in 2021. Staff anticipates a generous donation of $6,305 from Natural Habitat Evanston to reimburse the City for the purchase of 31 American Elm trees that have shown resistance to the Dutch Elm Disease. For Action Approved on Consent Agenda A6. ​Approval of a Sole Source Purchase of Arbotect Fungicide from Rainbow Treecare Scientific Advancements City Council authorized the City Manager to execute an agreement for the sole source purchase of 64 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (11571 K-Tel Drive, Minnetonka, MN 55343) for a total purchase amount of $27,143.68. Funding for this purchase is from the General Fund - Public Works Agency/Forestry (Account 100.40.4320.62496), which has a 2021 budget of $38,000, and a YTD balance of $38,000. For Action Approved on Consent Agenda A7. ​Robert Crown Community Center – Local Employment Program Status City Council accepted and placed on file the Robert Crown Community Center – Local Employment Program Status update. For Action: Accept and Place on File Approved on Consent Agenda A8. ​Resolution 15-R-21, Extending the Declared State of Emergency to April 12, 2021 City Council adopted Resolution 15-R-21, extending the declared state of emergency to April 12, 2021. CM1.Page 150 of 454 For Action Approved on Consent Agenda A9. ​Resolution 16-R-21, Reimbursement of Expenditures from General Obligation Bond Issuance City Council adopted Resolution 16-R-21, authorizing payments relating to FY 2020 Capital Improvement Plan (C.I.P.) project expenditures up to fourteen million, two hundred and five thousand dollars ($14,205,000) be reimbursed by the subsequent 2021 General Obligation (G.O.) bond issuance. Capital projects will be funded by future bond proceeds. For Action Approved on Consent Agenda A10. ​Resolution 22-R-21 Authorizing the City Manager to Enter into a Master Agreement to Provide Services to an Aggregated Group with MC-Squared Energy Services, LLC City Council adopted Resolution 22-R-21 Authorizing the City Manager to Enter into a Master Agreement to Provide Services to an Aggregated Group with MC-Squared Energy Services, LLC. The agreement term will be for 30-months, starting in July, 2021 and ending in December 2024. For Action Approved on Consent Agenda A11. ​Ordinance 10-O-21, Amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking” - Colfax Street City Council adopted Ordinance 10-O-21, amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking.” This Ordinance will add both sides of the 1000/1100 block of Colfax Street, specifically, (from Ridge Avenue west to 1104/1105 Colfax) to District A allowing for resident only parking. For Introduction Approved on Consent Agenda A12. ​Ordinance 9-O-21, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” - Free Parking for Disabled Persons City Council adopted Ordinance 9-O-21, amending City Code Section 10-11-12 “Parking Meter Zones” regarding payment at disabled parking CM1.Page 151 of 454 spaces. The Ordinance allows for free parking in marked disabled parking places for citizens with any color Disabled placard. Maximum times for the Zone will still be enforced except for disabled persons with a yellow/grey placard, who may exceed the maximum times posted. For Introduction Approved on Consent Agenda A13. ​Ordinance 4-O-21, Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue City Council adopted Ordinance 4-O-21, authorizing the City Manager to negotiate a purchase and sales agreement with an entity to be created by Mount Pisgah Ministry, Inc. and Housing Opportunity Development Corporation (HODC) for the City-owned property located at 1805 Church Street and 1708-10 Darrow Avenue for redevelopment as mixed-use / mixed-income housing. Alderman Rue Simmons requests suspension of the rules for Introduction and Action at the February 8, 2021 City Council Meeting. For Introduction and Action Approved on Consent Agenda A14. ​Ordinance 8-O-21, Amending Chapter 10, Section 4, Chapter 13 to add "Storefront Maintenance and Window Covering during Vacancy or Renovation" City Council adopted Ordinance 8-O-21, Amending Chapter 10, Section 4, Chapter 13 to add "Storefront Maintenance and Window Covering during Vacancy or Renovation." For Action Approved on Consent Agenda P1. ​Ordinance 7-O-21, Extending the time for the applicant to obtain a building permit to construct the planned development at 605 Davis Street previously authorized by Ordinance 49-O-20 City Council adopted Ordinance 7-O-21 to extend the time to obtain a building permit for the construction of the Planned Development at 605 Davis Street, originally approved in April of 2020. The Ordinance grants an eighteen-month extension to obtain building permits for the construction of the office building on the property by October 27, 2022. For Action Approved on Consent Agenda CM1.Page 152 of 454 P2. ​Ordinance 5-O-21, Granting a Special Use Permit for a Planned Development located at 718-732 Main Street in the B2 Business District and oDM Dempster-Main Overlay District City Council adopted Ordinance 5-O21 approving a Special Use for a Planned Development in the B2 Business District to construct a 5-story, mixed-use building with approximately 3,774 square feet of commercial retail space, 120 dwelling units (including 12 inclusionary housing units), and 47 parking spaces in the B2 Business District and oDM Dempster-Main Overlay District. The proposal includes Site Development Allowances for the following: Minimum Lot Area (Density), Building Height, Rear Yard Setback, Parking, and Parking Drive-Aisle. The applicant agrees to provide at least 10% on-site inclusionary housing units, therefore a supermajority vote is not required to exceed the maximum Site Development Allowance for density as requested. Motion to have developer pay $1,000 for the next five years to help pay for tree replacement within a .25 mile radius of property Passed 9-0 For Action Passed 8-1​ Ald. Fleming voted “No” Motion:​ Ald. Wynne Second:​ Ald. Rainey Motion:​ Ald. Wilson Second:​ Ald. Wynne Watch H1. ​City of Evanston Joining Amicus Brief in Schmuker, et al. v. Johnson Controls, Inc, et al. City Council directed staff to act as signators as amicus curiae ("friend of the court") in support of the Plaintiffs-Appellants in a case before the 7th Circuit Court of Appeals. For Action Approved on Consent Agenda H2. ​Resolution 14-R-21, Designating the Portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Morris “Dino” Robinson, Jr. Way” City Council adopted Resolution 14-R-21, Designating the Portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Morris “Dino” Robinson, Jr. Way”. Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund CM1.Page 153 of 454 (Account 100.40.4520.65115) which has a fiscal year 2021 budget of $58,000 and a year to date balance of $58,000. For Action Approved on Consent Agenda H3. ​Resolution 20-R-21, Authorizing the City Manager to Enter Into A First Amendment to the Volunteer Animal Organization Agreement City Council adopted Resolution 20-R-21, Authorizing the City Manager to Enter Into A First Amendment to the Volunteer Animal Organization Agreement. This amendment outlines the terms upon which Evanston Animal Shelter Association (EASA) may assist the City in fundraising activities by raising up to $1,000,000 for capital improvements, eliminates the need for the City to reimburse EASA for the purchase of bulk food and cat litter, and extends the term of the VAO to expire on May 21, 2036. For Action Approved on Consent Agenda H4. ​Resolution 21-R-21, Authorizing the City Manager to Enter Into A First Amendment to the Grant Agreement With Evanston Animal Shelter Association City Council adopted Resolution 21-R-21, Authorizing the City Manager to Enter Into A First Amendment to the Grant Agreement With Evanston Animal Shelter Association. This amendment outlines a new distribution of grant funds and extends the term of the Grant Agreement through June 1, 2036. For Action Approved on Consent Agenda E1. ​Resolution 19-R-21, Authorizing the City Manager to Negotiate and Execute a Consulting Contract with Kane McKenna and Associates, Inc. to Study the Creation of a New TIF District City Council adopted Resolution 19-R-21, Authorizing the City Manager to Negotiate and Execute a Consulting Contract with Kane McKenna and Associates, Inc. to Study the Creation of a New TIF District. Funding will be from the West Evanston TIF - Consulting Services (Account 335.99.5870.62185). The fund would be reimbursed from the new west Evanston TIF upon generating increment. The TIF act allows funds to be ported from one TIF to another when the boundary is adjacent. For Action Passed 9-0 Motion:​ Ald. Rue Simmons Second:​ Ald. Rainey Watch CM1.Page 154 of 454 Call of the Wards Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel, litigation and minutes. These agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Ward 1: Thanked Ike Ogbo and staff for their response to the COVID-19 vaccines. Northwestern University-City Committee on February 16 and a Northwestern community meeting on February 17. There will be a ward meeting on March 2, at 7 p.m. Watch Ward 2: Ward meeting on February 11 at 7 p.m. Director Ogbo will be there to provide an update for vaccine distribution. There will also be a discussion on two new developments and a new business in the ward. Watch Ward 3: Thanked Edgar Cano and his staff for their response for snow removal. Also thanked Ike Ogbo and staff for their work with the COVID-19 vaccines. Encouraged healthcare professionals to join the vaccination team. Announced the opening of Noir d'Ebene at the Main-Dempster Mile. Watch Ward 4: Thanked everyone who attended the ward meeting. Made a reference for permit parking on the Sherman Ave. Watch Ward 5: Ward meeting on February 10 at 7 p.m. with Sarah Flax to discuss property standards, inspections and affordable housing. Watch Ward 6: Thanked Lukasz Tatara and Mike Rivera. Welcomed newly elected Senator Mike Simmons. Watch Ward 7: Ward meeting on February 11 at 7 p.m. Watch Ward 8: Clyde-Callen meeting on February 11 Watch Ward 9: Thanked Edgar Cano and his staff for their response for snow removal. Also thanked Ike Ogbo and staff for their work with the COVID-19 vaccines. Watch CM1.Page 155 of 454 Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(11)(21). A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session. CM1.Page 156 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll, and Bills List Date: February 22, 2021 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of January 18, 2021, through January 31, 2021, in the amount of $3,121,175.49. Bills List for February 23, 2021 in the amount of $2,602,174.22. Council Action: For Action Summary: Payroll – January 18, 2020, through January 31, 2020 $ 3,121,175.49 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – February 23, 2021 FY20, $ 2,602,174.22 General Fund Amount – Bills list $ 271,656.99 Advanced Checks- 7,406.44 279,063.43 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,723,349.71 *Advanced checks are issued prior to submission of the Bills List to the C ity Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 02.23.2021 BILLS LIST FY2021 A1.Page 157 of 454 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 103624 - NATIONAL GUARDIAN LIFE INSURANCE CO.02/23/2021 02/23/2021 75.85 Invoice Transactions 1 $75.85 105394 - VERIZON WIRELESS 02/23/2021 02/23/2021 18,900.56 Invoice Transactions 1 $18,900.56 12176 - EVANSTON REBUILDING WAREHOUSE 02/23/2021 02/23/2021 4,471.50 Invoice Transactions 1 $4,471.50 17098 - PHOENIX SECURITY LTD 02/23/2021 02/23/2021 6,372.00 18092- LITERACY WORKS LANGUAGE LAB TAILORED TRAINING 02/23/2021 02/23/2021 5,000.00 Invoice Transactions 2 $11,372.00 Invoice Transactions 2 $11,372.00 13662 - H&H PRINTING 02/23/2021 02/23/2021 357.32 Invoice Transactions 1 $357.32 Invoice Transactions 1 $357.32 17306 - DAVIS BANCORP, INC.02/23/2021 02/23/2021 2,472.50 Invoice Transactions 1 $2,472.50 16914 - ALACRITI PAYMENTS LLC 02/23/2021 02/23/2021 5,000.00 Invoice Transactions 1 $5,000.00 10643 - PASSPORT PARKING, INC`02/23/2021 02/23/2021 1,329.85 Invoice Transactions 1 $1,329.85 105116 - TEUTEBERG INC 12/27/2020 02/23/2021 1,780.11 Invoice Transactions 1 $1,780.11 Invoice Transactions 4 $10,582.46 104738 - SIKICH LLP 02/23/2021 02/23/2021 9,000.00 104738 - SIKICH LLP 02/23/2021 02/23/2021 2,750.00 Invoice Transactions 2 $11,750.00 Invoice Transactions 2 $11,750.00 13647 - IDENTITY 02/23/2021 02/23/2021 1,000.00 Invoice Transactions 1 $1,000.00 Invoice Transactions 1 $1,000.00 268935 - JEFFREY D. GREENSPAN 02/23/2021 02/23/2021 1,290.00 137723 - SUSAN D BRUNNER 02/23/2021 02/23/2021 3,290.00 Invoice Transactions 2 $4,580.00 Invoice Transactions 2 $4,580.00 18095 - MASTER WIRELESS DODGE 02/23/2021 02/23/2021 2,311.00 18094 - MASTER WIRELESS HOWARD 02/23/2021 02/23/2021 1,886.34 Invoice Transactions 2 $4,197.34 Invoice Transactions 2 $4,197.34 Invoice Transactions 14 $43,839.12 257652 - CLERK, UNITED STATES COURT 02/23/2021 02/23/2021 32.00 Invoice Transactions 1 $32.00 122375 - LAW BULLETIN PUBLISHING COMPANY 02/23/2021 02/23/2021 155.00 106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 02/23/2021 02/23/2021 988.00 Invoice Transactions 2 $1,143.00 Invoice Transactions 3 $1,175.00 Invoice Transactions 3 $1,175.00 17978 - BENISTAR ADMIN SERVICE INC.02/23/2021 02/23/2021 63,125.28 Invoice Transactions 1 $63,125.28 Invoice Transactions 1 $63,125.28 15876 - ACCURATE BIOMETRICS 02/23/2021 02/23/2021 639.00 163373 - HEALTH ENDEAVORS, S.C.02/23/2021 02/23/2021 745.00 326463 - THEODORE POLYGRAPH SERVICE, INC.02/23/2021 02/23/2021 200.00 105201 - TRANS UNION CORP 02/23/2021 02/23/2021 90.00 Invoice Transactions 4 $1,674.00 255280 - ESPYR 02/23/2021 02/23/2021 624.60 Invoice Transactions 1 $624.60 Invoice Transactions 5 $2,298.60 16433 - CONVERGINT TECHNOLOGIES, LLC 02/23/2021 02/23/2021 325.85 Invoice Transactions 1 $325.85 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 02/23/2021 02/23/2021 2,000.00 325163 - DMITRY SHUB 02/23/2021 02/23/2021 877.56 17429 - CITYFRONT INNOVATIONS, LLC 02/23/2021 02/23/2021 998.10 272361 - LANGUAGE LINE SERVICES 02/23/2021 02/23/2021 181.00 105396 - VERMONT SYSTEMS INC 02/23/2021 02/23/2021 11,383.56 Invoice Transactions 5 $15,440.22 100401 - COMCAST CABLE 02/23/2021 02/23/2021 1,487.36 100401 - COMCAST CABLE 02/23/2021 02/23/2021 1,487.36 Invoice Transactions 2 $2,974.72 Invoice Transactions 8 $18,740.79 18091 - RONALD SHEARS 02/23/2021 02/23/2021 230.00 Invoice Transactions 1 $230.00 10643 - PASSPORT PARKING, INC`02/23/2021 02/23/2021 26,188.75 Invoice Transactions 1 $26,188.75 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 132.65 Invoice Transactions 1 $132.65 Invoice Transactions 3 $26,551.40 100401 - COMCAST CABLE 02/23/2021 02/23/2021 115.46 103063 - LIFTOMATIC ELEVATOR, INC 02/23/2021 02/23/2021 450.00 12792 - UNIFIRST CORPORATION 02/23/2021 02/23/2021 100.15 12792 - UNIFIRST CORPORATION 02/23/2021 02/23/2021 100.15 12792 - UNIFIRST CORPORATION 02/23/2021 02/23/2021 100.15 Invoice Transactions 5 $865.91 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Account 22725 - CELL PHONE BILLS PAYABLE Totals Account 41307 - RESERVE - L.E.P. VIOLATION FINES EVANSTON RESIDENT WORKFORCE TRAINEE PAYROLL Account 41307 - RESERVE - L.E.P. 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Totals RECTRAC SOFTWARE 1.1.21 - 12.31.21 Account 62340 - IT COMPUTER SOFTWARE Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES JAN 2021 Account 62340 - IT COMPUTER SOFTWARE SOFTWARE SERVICE REIMBURSEMENT: ANNUAL SOFTWARE RENEWAL TRANSLATION SERVICES TRANSLATION SERVICES AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CITATION MANAGEMENT JANUARY 2021 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS TOW REFUND Account 62451 - TOWING AND BOOTING CONTRACTS Totals MATS FOR SERVICE CENTER MATS FOR SERVICE CENTER Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES COMMUNICATION CHARGES JAN 2021 ELEVATOR REPAIRS AT NOYES MATS FOR SERVICE CENTER Run by Tera Davis on 02/17/2021 10:53:10 AM Page 2 of 24 A1.Page 158 of 454 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Invoice Description 317013 - H-O-H WATER TECHNOLOGY 02/23/2021 02/23/2021 1,137.25 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 100.00 Invoice Transactions 2 $1,237.25 103744 - NICOR 12/27/2020 02/23/2021 86.42 103744 - NICOR 12/27/2020 02/23/2021 1,180.57 103744 - NICOR 12/27/2020 02/23/2021 302.90 103744 - NICOR 12/27/2020 02/23/2021 269.16 Invoice Transactions 4 $1,839.05 Invoice Transactions 11 $3,942.21 Invoice Transactions 28 $114,658.28 15401 - THE BLUEPRINT SHOPPE, INC.02/23/2021 02/23/2021 340.20 Invoice Transactions 1 $340.20 Invoice Transactions 1 $340.20 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 151.60 Invoice Transactions 1 $151.60 16985 - GARY GERDES 02/23/2021 02/23/2021 268.80 12843 - ANGELIQUE SCHNUR 02/23/2021 02/23/2021 105.00 Invoice Transactions 2 $373.80 316000 - SAFEBUILT LLC, LOCKBOX # 88135 02/23/2021 02/23/2021 6,259.74 Invoice Transactions 1 $6,259.74 100782 - INTERNATIONAL CODE COUNCIL, INC.02/23/2021 02/23/2021 97.00 Invoice Transactions 1 $97.00 Invoice Transactions 5 $6,882.14 310389 - CURSOR CONTROL INC 02/23/2021 02/23/2021 930.46 Invoice Transactions 1 $930.46 Invoice Transactions 1 $930.46 Invoice Transactions 7 $8,152.80 300517 - WILD CROW COMMUNICATION, INC 02/23/2021 02/23/2021 330.00 Invoice Transactions 1 $330.00 18099 - POWERDMS, INC.02/23/2021 02/23/2021 850.00 Invoice Transactions 1 $850.00 103744 - NICOR 12/27/2020 02/23/2021 479.41 Invoice Transactions 1 $479.41 Invoice Transactions 3 $1,659.41 101729 - EVANSTON FUNERAL & CREMATION 02/23/2021 02/23/2021 3,900.00 Invoice Transactions 1 $3,900.00 222307 - VCG UNIFORM 02/23/2021 02/23/2021 34.95 222307 - VCG UNIFORM 02/23/2021 02/23/2021 34.95 222307 - VCG UNIFORM 02/23/2021 02/23/2021 552.79 222307 - VCG UNIFORM 02/23/2021 02/23/2021 440.75 Invoice Transactions 4 $1,063.44 130931 - GALLS INCORPORATED 02/23/2021 02/23/2021 110.94 Invoice Transactions 1 $110.94 Invoice Transactions 6 $5,074.38 149416 - AT & T 02/23/2021 02/23/2021 837.54 Invoice Transactions 1 $837.54 Invoice Transactions 1 $837.54 10138 - SOPHIA SYED 02/23/2021 02/23/2021 150.00 Invoice Transactions 1 $150.00 Invoice Transactions 1 $150.00 103795 - NORTH SHORE TOWING 02/23/2021 02/23/2021 75.00 103795 - NORTH SHORE TOWING 02/23/2021 02/23/2021 75.00 Invoice Transactions 2 $150.00 Invoice Transactions 2 $150.00 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 59.88 Invoice Transactions 1 $59.88 100162 - ALARM DETECTION SYSTEMS, INC.02/23/2021 02/23/2021 179.46 11988 - EVANSTON ANIMAL SHELTER ASSOCIATION 02/23/2021 02/23/2021 6,908.84 Invoice Transactions 2 $7,088.30 Invoice Transactions 3 $7,148.18 10054 - SAFARILAND, LLC 02/23/2021 02/23/2021 23.05 Invoice Transactions 1 $23.05 Invoice Transactions 1 $23.05 101134 - COLLEY ELEVATOR CO.02/23/2021 02/23/2021 207.00 Invoice Transactions 1 $207.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/23/2021 02/23/2021 855.52 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/23/2021 02/23/2021 473.38 Invoice Transactions 2 $1,328.90 101062 - CINTAS 02/23/2021 02/23/2021 46.50 Invoice Transactions 1 $46.50 Invoice Transactions 4 $1,582.40 Invoice Transactions 21 $16,624.96 101832 - 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DBA DINGES FIRE COMPANY 02/23/2021 02/23/2021 1,000.00 Invoice Transactions 1 $1,000.00 Invoice Transactions 4 $26,672.53 Invoice Transactions 28 $31,537.21 314306 - CINTAS CORPORATION #2 02/23/2021 02/23/2021 28.32 Invoice Transactions 1 $28.32 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 151.60 Invoice Transactions 1 $151.60 Invoice Transactions 2 $179.92 Invoice Transactions 2 $179.92 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 94.75 Invoice Transactions 1 $94.75 Invoice Transactions 1 $94.75 104672 - SERVICE SANITATION INC 02/23/2021 02/23/2021 332.00 Invoice Transactions 1 $332.00 Invoice Transactions 1 $332.00 102755 - JORSON & CARLSON 02/23/2021 02/23/2021 35.76 Invoice Transactions 1 $35.76 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 81.37 Invoice Transactions 1 $81.37 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/23/2021 02/23/2021 91.84 10546 - SUPERIOR INDUSTRIAL SUPPLY 02/23/2021 02/23/2021 359.00 Invoice Transactions 2 $450.84 Invoice Transactions 4 $567.97 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 37.75 Invoice Transactions 1 $37.75 18018 - CHICAGO LOVES DANCE 02/23/2021 02/23/2021 117.60 14608 - ROBOTHINK, LLC 02/23/2021 02/23/2021 385.00 Invoice Transactions 2 $502.60 103425 - MIDWEST TIME RECORDER 02/23/2021 02/23/2021 200.00 Invoice Transactions 1 $200.00 103744 - NICOR 12/27/2020 02/23/2021 392.27 Invoice Transactions 1 $392.27 Invoice Transactions 5 $1,132.62 151986 - CINTAS CORPORATION #769 02/23/2021 02/23/2021 35.00 104914 - STA-KLEEN INC.02/23/2021 02/23/2021 46.00 Invoice Transactions 2 $81.00 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 78.86 Invoice Transactions 1 $78.86 17939 - JARONN WATKINS 02/23/2021 02/23/2021 1,482.60 15651 - NIBRA A. WHITE 02/23/2021 02/23/2021 1,482.60 Invoice Transactions 2 $2,965.20 103744 - NICOR 12/27/2020 02/23/2021 400.16 Invoice Transactions 1 $400.16 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 02/23/2021 02/23/2021 1,833.00 Invoice Transactions 1 $1,833.00 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 02/23/2021 02/23/2021 232.60 Invoice Transactions 1 $232.60 Invoice Transactions 8 $5,590.82 18096 - AFRICAN AND INDIGENOUS KNOWLEDGE INSTITUTE 02/23/2021 02/23/2021 300.00 18081 - CARL ALEXANDER 02/23/2021 02/23/2021 100.00 Invoice Transactions 2 $400.00 Invoice Transactions 2 $400.00 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 55.11 Invoice Transactions 1 $55.11 100401 - COMCAST CABLE 02/23/2021 02/23/2021 205.62 Invoice Transactions 1 $205.62 315915 - AMERICAN TAXI DISPATCH, INC.02/23/2021 02/23/2021 30.00 Invoice Transactions 1 $30.00 103744 - NICOR 12/27/2020 02/23/2021 484.04 Invoice Transactions 1 $484.04 UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS UNIFORMS Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 62295 - TRAINING & TRAVEL FIRE TRAINING Account 65125 - OTHER COMMODITIES COMMUNICATION CHARGES FEB 2021 Account 65125 - OTHER COMMODITIES Totals UNIFORMS UNIFORMS UNIFORMS UNIFORMS Account 65020 - CLOTHING Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65625 - FURNITURE & FIXTURES REPAIR PARTS Account 65625 - FURNITURE & FIXTURES Totals FIRE TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS AMBULANCE CHARGES- JAN 2021 Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Business Unit 3020 - REC GENERAL SUPPORT Account 62490 - OTHER PROGRAM COSTS Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62477 - PHEP GRANT-EXPENSE FIRST AID CABINET SUPPLY Account 62477 - PHEP GRANT-EXPENSE Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED Business Unit 3025 - PARK UTILITIES Account 65085 - MINOR EQUIPMENT & TOOLS PORTABLE RESTROOMS AT LAKEFRONT Account 65085 - MINOR EQUIPMENT & TOOLS Totals AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3020 - REC GENERAL SUPPORT Totals Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTRAL Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL MAINTENANCE Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 62505 - INSTRUCTOR SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS TIME CLOCK MAINTENANCE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES DANCE ROBOTICS CODING FJCC WINTER BASKETBALL SKILLS AND DRILLS FJCC WINTER BASKETBALL SKILLS AND DRILLS Account 62505 - INSTRUCTOR SERVICES Totals Account 64015 - NATURAL GAS Account 62495 - LICENSED PEST CONTROL SERVICES FJCC PEST CONTROL (FEB.2021) Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES FJCC FLOOR MATS DUCT CLEANING EQUIPMENT, AIR Account 62225 - BLDG MAINTENANCE SERVICES Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62511 - ENTERTAIN/PERFORMER SERV PERFORMER, EDIT AND MUSIC BLACK HISTORY Account 65025 - FOOD Totals Account 65095 - OFFICE SUPPLIES WHITE PAPER ( OFFICE) Account 65095 - OFFICE SUPPLIES Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65025 - FOOD FJCC CONGREGATE MEAL PROGRAM (JAN.) Account 62511 - ENTERTAIN/PERFORMER SERV COMMUNICATION CHARGES FEB 2021 Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 62695 - COUPON PMTS-CAB SUBSIDY Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals PERFORMANCE BLACK INFLUENCE MUSIC Account 62511 - ENTERTAIN/PERFORMER SERV Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Account 64015 - NATURAL GAS Totals TAXI REIMBURSEMENT Account 62695 - COUPON PMTS-CAB SUBSIDY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Run by Tera Davis on 02/17/2021 10:53:10 AM Page 4 of 24 A1.Page 160 of 454 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Invoice Description 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/23/2021 02/23/2021 18.70 Invoice Transactions 1 $18.70 Invoice Transactions 5 $793.47 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 37.90 Invoice Transactions 1 $37.90 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 46.59 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 57.69 Invoice Transactions 2 $104.28 Invoice Transactions 3 $142.18 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 18.95 Invoice Transactions 1 $18.95 Invoice Transactions 1 $18.95 100310 - ANDERSON PEST CONTROL 02/23/2021 02/23/2021 57.69 Invoice Transactions 1 $57.69 Invoice Transactions 1 $57.69 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 56.85 Invoice Transactions 1 $56.85 Invoice Transactions 1 $56.85 151986 - CINTAS CORPORATION #769 02/23/2021 02/23/2021 35.00 Invoice Transactions 1 $35.00 Invoice Transactions 1 $35.00 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/23/2021 02/23/2021 409.58 Invoice Transactions 1 $409.58 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 02/23/2021 02/23/2021 70.64 Invoice Transactions 1 $70.64 Invoice Transactions 2 $480.22 103744 - NICOR 12/27/2020 02/23/2021 553.91 Invoice Transactions 1 $553.91 Invoice Transactions 1 $553.91 103744 - NICOR 02/23/2021 02/23/2021 605.68 Invoice Transactions 1 $605.68 Invoice Transactions 1 $605.68 103744 - NICOR 12/27/2020 02/23/2021 750.36 Invoice Transactions 1 $750.36 Invoice Transactions 1 $750.36 Invoice Transactions 38 $11,612.47 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 1,172.25 Invoice Transactions 1 $1,172.25 Invoice Transactions 1 $1,172.25 100359 - ARLINGTON POWER EQUIPMENT 02/23/2021 02/23/2021 809.88 Invoice Transactions 1 $809.88 Invoice Transactions 1 $809.88 215687 - REINDERS, INC.02/23/2021 02/23/2021 3,447.19 Invoice Transactions 1 $3,447.19 Invoice Transactions 1 $3,447.19 15368 - CARGILL, INC.02/23/2021 02/23/2021 3,000.00 Invoice Transactions 1 $3,000.00 Invoice Transactions 1 $3,000.00 17866 - VAISALA INC.02/23/2021 02/23/2021 12,000.00 Invoice Transactions 1 $12,000.00 Invoice Transactions 1 $12,000.00 Invoice Transactions 5 $20,429.32 Invoice Transactions 149 $271,656.99 Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES-GLOVES Account 65040 - JANITORIAL SUPPLIES Totals Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3095 - CROWN ICE RINK Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Business Unit 3080 - BEACHES Totals Business Unit 3095 - CROWN ICE RINK Account 62490 - OTHER PROGRAM COSTS Totals Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS AVL TRACKERS Business Unit 3100 - SPORTS LEAGUES Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 65050 - BLDG MAINTENANCE MATERIAL MARKING TAPE FOR FLOORS Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3605 - ECOLOGY CENTER Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY MAT SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Account 64015 - NATURAL GAS Totals Business Unit 3805 - FACILITIES ADMINISTRATION Totals Business Unit 3806 - CIVIC CENTER SERVICES Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Business Unit 3805 - FACILITIES ADMINISTRATION Account 64015 - NATURAL GAS UTILITIES: NICOR Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 64540 - TELECOMMUNICATIONS - WIRELESS Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3806 - CIVIC CENTER SERVICES Totals Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4330 - GREENWAYS Totals Business Unit 4510 - STREET MAINTENANCE Business Unit 4320 - FORESTRY Totals Business Unit 4330 - GREENWAYS Account 65070 - OFFICE/OTHER EQT MTN MATL TORO REPLACEMENT PART MODEL 3280 Business Unit 4320 - FORESTRY Account 65085 - MINOR EQUIPMENT & TOOLS FORESTRY EQUIPMENT/TOOLS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4550 - MAINT-SNOW & ICE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4550 - MAINT-SNOW & ICE Account 62375 - RENTALS FY2020 ANNUAL LEASE AGREEMENT FOR ROAD WEATHER INFORMATION SYS Account 62375 - RENTALS Totals Account 65625 - FURNITURE & FIXTURES BRINE MAKER ANNUAL MAINTENANCE Account 65625 - FURNITURE & FIXTURES Totals Business Unit 4510 - STREET MAINTENANCE Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 5 of 24 A1.Page 161 of 454 176 HUMAN SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 288204 - JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 02/23/2021 02/23/2021 15,000.00 Invoice Transactions 1 $15,000.00 Invoice Transactions 1 $15,000.00 Invoice Transactions 1 $15,000.00 Invoice Transactions 1 $15,000.00 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS INVOICE #2 FOR THE 20-21 CERTIFICATE OF REHABILITATION PROGRAM Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Run by Tera Davis on 02/17/2021 10:53:10 AM Page 6 of 24 A1.Page 162 of 454 195 NEIGHBORHOOD FUND Vendor G/L Date Payment Date Invoice Amount 310389 - CURSOR CONTROL INC 02/23/2021 02/23/2021 1,859.77 Invoice Transactions 1 $1,859.77 Invoice Transactions 1 $1,859.77 Invoice Transactions 1 $1,859.77 Invoice Transactions 1 $1,859.77 Business Unit 5005 - NSP-GENERAL ADMINISTRATION Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 195 - NEIGHBORHOOD STABILIZATION FUND Totals Business Unit 5005 - NSP-GENERAL ADMINISTRATION Account 64545 - PERSONAL COMPUTER SOFTWARE CDM 6 USER SUBSCRIPTION FOR 12 MONTHS Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Invoice Description Fund 195 - NEIGHBORHOOD STABILIZATION FUND Department 21 - COMMUNITY DEVELOPMENT CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Run by Tera Davis on 02/17/2021 10:53:10 AM Page 7 of 24 A1.Page 163 of 454 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 125211 - MORTON SALT 02/23/2021 02/23/2021 24,298.83 125211 - MORTON SALT 02/23/2021 02/23/2021 59,719.43 125211 - MORTON SALT 02/23/2021 02/23/2021 35,434.35 Invoice Transactions 3 $119,452.61 Invoice Transactions 3 $119,452.61 Invoice Transactions 3 $119,452.61 Invoice Transactions 3 $119,452.61Fund 200 - MOTOR FUEL TAX FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Account 65015 - CHEMICALS/ SALT Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 65015 - CHEMICALS/ SALT FY2021 ROCK SALT PURCHASE FY2021 ROCK SALT PURCHASE FY2021 ROCK SALT PURCHASE Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 02/17/2021 10:53:10 AM Page 8 of 24 A1.Page 164 of 454 205 EMERGENCY TELE (E911) FUND Vendor G/L Date Payment Date Invoice Amount 100987 - CHICAGO COMMUNICATIONS, LLC.02/23/2021 02/23/2021 674.00 103536 - MOTOROLA SOLUTIONS, INC.02/23/2021 02/23/2021 5,840.00 137906 - STRYKER SALES CORPORATION 02/23/2021 02/23/2021 914.00 Invoice Transactions 3 $7,428.00 149416 - AT & T 02/23/2021 02/23/2021 341.92 Invoice Transactions 1 $341.92 Invoice Transactions 4 $7,769.92 Invoice Transactions 4 $7,769.92 Invoice Transactions 4 $7,769.92 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES Account 64505 - TELECOMMUNICATIONS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MOBILE RADIO COMMUNICATION CHARGES HEALTH EMS SUBSCRIPTION Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Run by Tera Davis on 02/17/2021 10:53:10 AM Page 9 of 24 A1.Page 165 of 454 215 CDBG FUND Vendor G/L Date Payment Date Invoice Amount 310389 - CURSOR CONTROL INC 02/23/2021 02/23/2021 1,859.77 Invoice Transactions 1 $1,859.77 Invoice Transactions 1 $1,859.77 Invoice Transactions 1 $1,859.77 Invoice Transactions 1 $1,859.77 Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals Business Unit 5187 - REHAB CONSTRUCTION ADMIN Account 64545 - PERSONAL COMPUTER SOFTWARE CDM 6 USER SUBSCRIPTION FOR 12 MONTHS Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Run by Tera Davis on 02/17/2021 10:53:10 AM Page 10 of 24 A1.Page 166 of 454 240 HOME FUND Vendor G/L Date Payment Date Invoice Amount 310389 - CURSOR CONTROL INC 02/23/2021 02/23/2021 590.00 Invoice Transactions 1 $590.00 Invoice Transactions 1 $590.00 Invoice Transactions 1 $590.00 Invoice Transactions 1 $590.00 Invoice Description Fund 240 - HOME FUND Department 21 - COMMUNITY DEVELOPMENT CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Business Unit 5430 - HOME FUND Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 240 - HOME FUND Totals Business Unit 5430 - HOME FUND Account 64545 - PERSONAL COMPUTER SOFTWARE CDM 6 USER SUBSCRIPTION FOR 12 MONTHS Account 64545 - PERSONAL COMPUTER SOFTWARE Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 11 of 24 A1.Page 167 of 454 250 AFFORDABLE HOUSING FUND Vendor G/L Date Payment Date Invoice Amount 16209 - DENZIN SOLTANZADEH LLC 02/23/2021 02/23/2021 351.50 16209 - DENZIN SOLTANZADEH LLC 02/23/2021 02/23/2021 594.50 16209 - DENZIN SOLTANZADEH LLC 02/23/2021 02/23/2021 711.50 16209 - DENZIN SOLTANZADEH LLC 02/23/2021 02/23/2021 156.00 Invoice Transactions 4 $1,813.50 310389 - CURSOR CONTROL INC 02/23/2021 02/23/2021 590.00 Invoice Transactions 1 $590.00 Invoice Transactions 5 $2,403.50 Invoice Transactions 5 $2,403.50 Invoice Transactions 5 $2,403.50 Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Fund 250 - AFFORDABLE HOUSING FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Account 62770 - MISCELLANEOUS Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals LIEN FORECLOSURE Account 62490 - OTHER PROGRAM COSTS Totals Account 62770 - MISCELLANEOUS CDM 6 USER SUBSCRIPTION FOR 12 MONTHS Business Unit 5465 - AFFORDABLE HOUSING Account 62490 - OTHER PROGRAM COSTS CDBG GRANT RECOVERY LIEN FORECLOSURE LIEN FORECLOSURE Invoice Description Run by Tera Davis on 02/17/2021 10:53:10 AM Page 12 of 24 A1.Page 168 of 454 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 104927 - STANLEY CONSULTANTS INC.*02/23/2021 02/23/2021 6,884.20 Invoice Transactions 1 $6,884.20 Invoice Transactions 1 $6,884.20 101683 - EPSTEIN & SONS INTL, INC.*02/23/2021 02/23/2021 37,773.09 Invoice Transactions 1 $37,773.09 18090 - BLOUNT OBJECTS, LLC 02/23/2021 02/23/2021 1,500.00 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 02/23/2021 02/23/2021 21,071.06 103855 - NUTOYS LEISURE PRODUCTS *02/23/2021 02/23/2021 11,717.00 16706 - SPRING CITY ELECTRICAL *02/23/2021 02/23/2021 13,000.00 Invoice Transactions 4 $47,288.06 Invoice Transactions 5 $85,061.15 101143 - COMED 02/23/2021 02/23/2021 9,140.69 Invoice Transactions 1 $9,140.69 Invoice Transactions 1 $9,140.69 17649 - ROBE INC.*02/23/2021 02/23/2021 43,281.08 Invoice Transactions 1 $43,281.08 Invoice Transactions 1 $43,281.08 Invoice Transactions 8 $144,367.12 Invoice Transactions 8 $144,367.12 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4119 - 2019 GO BOND CAPITAL Totals Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CHICAGO AVE CORRIDOR IMPROMENTS PHASE I ENGINEERING Business Unit 4119 - 2019 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE RESOLUTION 56- Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4120 - 2020 GO BOND CAPITAL Totals Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS TWO DESIGN CONCPETS FOR PACE DEMPSTER BUS SHELTER SHERMAN PLAZA EMERGENCY GENERATOR SERVICE Fund 415 - CAPITAL IMPROVEMENTS FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS EVANSTON SHORELINE IMPROVEMENTS PROJECT BID# 20-36 Business Unit 4121 - 2021 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS COMED SERVICE INSTALLATION FOR MCCULLOCH PARK PROJECT Account 65515 - OTHER IMPROVEMENTS Totals PICNIC TABLE, BENCHES, & GRILLS-HARBERT PARK - SINGLE SOURCE FY2020 SOLE SOURCE TALLMADGE STREET LIGHT POLES PURCHASE Run by Tera Davis on 02/17/2021 10:53:10 AM Page 13 of 24 A1.Page 169 of 454 416 CROWN CONSTRUCTION FUND Vendor G/L Date Payment Date Invoice Amount 102196 - GRUMMAN/BUTKUS ASSOCIATES *02/23/2021 02/23/2021 1,750.00 Invoice Transactions 1 $1,750.00 Invoice Transactions 1 $1,750.00 Invoice Transactions 1 $1,750.00 Invoice Transactions 1 $1,750.00 Invoice Description Fund 416 - CROWN CONSTRUCTION FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 416 - CROWN CONSTRUCTION FUND Totals Business Unit 4160 - CROWN CONSTRUCTION PROJECT Account 65515 - OTHER IMPROVEMENTS ROBERT CROWN CENTER ONGOING COMMISSIONING SERVICES- Account 65515 - OTHER IMPROVEMENTS Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 14 of 24 A1.Page 170 of 454 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 17306 - DAVIS BANCORP, INC.02/23/2021 02/23/2021 3,277.50 Invoice Transactions 1 $3,277.50 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 18.95 Invoice Transactions 1 $18.95 11432 - CHARGEPOINT 02/23/2021 02/23/2021 1,470.00 Invoice Transactions 1 $1,470.00 Invoice Transactions 3 $4,766.45 101215 - COOK COUNTY COLLECTOR 02/23/2021 02/23/2021 474.78 Invoice Transactions 1 $474.78 10192 - CTA/AB 02/23/2021 02/23/2021 990.00 10192 - CTA/AB 02/23/2021 02/23/2021 990.00 10192 - CTA/AB 02/23/2021 02/23/2021 990.00 10192 - CTA/AB 02/23/2021 02/23/2021 990.00 Invoice Transactions 4 $3,960.00 101143 - COMED 02/23/2021 02/23/2021 1.30 101143 - COMED 02/23/2021 02/23/2021 222.40 101545 - DUNCAN PARKING TECHNOLOGIES, INC.02/23/2021 02/23/2021 3,756.25 101545 - DUNCAN PARKING TECHNOLOGIES, INC.02/23/2021 02/23/2021 350.00 10643 - PASSPORT PARKING, INC`02/23/2021 02/23/2021 535.00 225904 - TOTAL PARKING SOLUTIONS, INC.02/23/2021 02/23/2021 450.00 Invoice Transactions 6 $5,314.95 10643 - PASSPORT PARKING, INC`02/23/2021 02/23/2021 8,842.46 Invoice Transactions 1 $8,842.46 Invoice Transactions 12 $18,592.19 101215 - COOK COUNTY COLLECTOR 02/23/2021 02/23/2021 380.69 Invoice Transactions 1 $380.69 13583 - 3C PAYMENT (USA) CORP 02/23/2021 02/23/2021 55.35 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 02/23/2021 02/23/2021 224.72 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 02/23/2021 02/23/2021 224.72 Invoice Transactions 3 $504.79 100401 - COMCAST CABLE 02/23/2021 02/23/2021 960.00 100401 - COMCAST CABLE 02/23/2021 02/23/2021 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 6 $2,805.48 101215 - COOK COUNTY COLLECTOR 02/23/2021 02/23/2021 2,153.94 Invoice Transactions 1 $2,153.94 17098 - PHOENIX SECURITY LTD 02/23/2021 02/23/2021 11,424.00 Invoice Transactions 1 $11,424.00 13583 - 3C PAYMENT (USA) CORP 02/23/2021 02/23/2021 287.85 Invoice Transactions 1 $287.85 100401 - COMCAST CABLE 02/23/2021 02/23/2021 960.00 100401 - COMCAST CABLE 02/23/2021 02/23/2021 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 5 $15,785.79 101215 - COOK COUNTY COLLECTOR 02/23/2021 02/23/2021 437.26 Invoice Transactions 1 $437.26 13583 - 3C PAYMENT (USA) CORP 02/23/2021 02/23/2021 105.20 Invoice Transactions 1 $105.20 100401 - COMCAST CABLE 02/23/2021 02/23/2021 960.00 100401 - COMCAST CABLE 02/23/2021 02/23/2021 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 4 $2,462.46 Invoice Transactions 30 $44,412.37 Invoice Transactions 30 $44,412.37 Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65515 - OTHER IMPROVEMENTS Business Unit 7005 - PARKING SYSTEM MGT Account 62431 - ARMORED CAR SERVICES ARMORED TRUCK SERVICES JANUARY 2021 Account 62431 - ARMORED CAR SERVICES Totals Business Unit 7015 - PARKING LOTS & METERS Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals ELECTRIC VEHICLE CHARGER MATERIALS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Account 62375 - RENTALS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: COMED UTILITIES: COMED Account 62375 - RENTALS BENSON AVE RENT APRIL 2021 BENSON AVE RENT MARCH 2021 BENSON AVE RENT FEBRUARY 2021 BENSON AVE RENT JANUARY 2021 Account 62519 - PASSPORT MOBILE PARKING APP FEES MOBILE PAY-JANUARY 2021 Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals AUTOTRAX FEES FEBRUARY 2021 API CHARGE-SMARKING-FEBRUARY 2021 PERMIT SERVICE-JANUARY 2021 PAYBOX SERVICE CALL Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CREDIT & DEBIT CARD PROCESSING FEES-JANUARY 2021 RECURRING ALARM SERVICE-CHURCH GARAGE 11/1/20-1/31/21 Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2021 COMMUNICATION CHARGES FEB 2021 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals RECURRING ALARM SERVICE-CHURCH GARAGE 2/1/21-4/30/21 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES JAN 2021 Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS-SHERMAN GARAGE FEB 21 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62705 - BANK SERVICE CHARGES Business Unit 7036 - SHERMAN GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals COMMUNICATION CHARGES FEB 2021 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7036 - SHERMAN GARAGE Totals CREDIT & DEBIT CARD PROCESSING FEES-JANUARY 2021 Account 62705 - BANK SERVICE CHARGES Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES JAN 2021 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 COMMUNICATION CHARGES JAN 2021 COMMUNICATION CHARGES FEB 2021 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7037 - MAPLE GARAGE Totals Account 62705 - BANK SERVICE CHARGES CREDIT & DEBIT CARD PROCESSING FEES-JANUARY 2021 Account 62705 - BANK SERVICE CHARGES Totals Account 64505 - TELECOMMUNICATIONS Business Unit 7037 - MAPLE GARAGE Account 62347 - PARKING TAX PAYMENTS TO COUNTY *PARKING TAX JAN 2021 Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 15 of 24 A1.Page 171 of 454 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 101768 - CITY OF EVANSTON - PETTY CASH 12/27/2020 02/23/2021 25.00 Invoice Transactions 1 $25.00 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 37.90 Invoice Transactions 1 $37.90 Invoice Transactions 2 $62.90 10730 - MC SQUARED ENERGY 02/23/2021 02/23/2021 1,409.95 Invoice Transactions 1 $1,409.95 103744 - NICOR 12/27/2020 02/23/2021 1,326.00 Invoice Transactions 1 $1,326.00 101768 - CITY OF EVANSTON - PETTY CASH 12/27/2020 02/23/2021 128.79 Invoice Transactions 1 $128.79 Invoice Transactions 3 $2,864.74 103359 - METROPOLITAN WATER RECLAMATION DISTRICT 02/23/2021 02/23/2021 34,009.68 Invoice Transactions 1 $34,009.68 106964 - EUROFINS EATON ANALYTICAL 02/23/2021 02/23/2021 50.00 106964 - EUROFINS EATON ANALYTICAL 02/23/2021 02/23/2021 520.00 Invoice Transactions 2 $570.00 217862 - ALEXANDER CHEMICAL CORPORATION 02/23/2021 02/23/2021 3,381.78 217862 - ALEXANDER CHEMICAL CORPORATION 02/23/2021 02/23/2021 3,370.29 217862 - ALEXANDER CHEMICAL CORPORATION 02/23/2021 02/23/2021 3,377.47 Invoice Transactions 3 $10,129.54 Invoice Transactions 6 $44,709.22 14395 - DATA TRANSFER SOLUTIONS, LLC 02/23/2021 02/23/2021 32,000.00 17616 - TRUEPOINT SOLUTIONS, LLC 02/23/2021 02/23/2021 13,000.00 Invoice Transactions 2 $45,000.00 Invoice Transactions 2 $45,000.00 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 170.55 Invoice Transactions 1 $170.55 Invoice Transactions 1 $170.55 Invoice Transactions 14 $92,807.41 Invoice Transactions 14 $92,807.41 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Business Unit 4200 - WATER PRODUCTION Account 62295 - TRAINING & TRAVEL PETTY CASH REIMBURSEMENT Account 62295 - TRAINING & TRAVEL Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Business Unit 4210 - PUMPING Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4200 - WATER PRODUCTION Totals PETTY CASH REIMBURSEMENT Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4210 - PUMPING Totals Account 64015 - NATURAL GAS UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL Account 62465 - OUTSIDE LABARATORY COSTS FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE FY 2021 LABORATORY TESTING-ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals Business Unit 4220 - FILTRATION Account 62420 - MWRD FEES 2021 ESTIMATED ANNUAL USER CHARGES Account 62420 - MWRD FEES Totals Account 65015 - CHEMICALS/ SALT LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) LIQUID ALUMINUM SULFATE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals UTILITY BILLING SYSTEM Account 62340 - IT COMPUTER SOFTWARE Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4220 - FILTRATION Totals Business Unit 4225 - WATER OTHER OPERATIONS Account 62340 - IT COMPUTER SOFTWARE VUEWORKS SOFTWARE ANNUAL MAINTENCE & HOSTING 2021 Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 16 of 24 A1.Page 172 of 454 513 WATER DEPR IMPRV & EXT FUND Vendor G/L Date Payment Date Invoice Amount 244419 - KIMLEY-HORN AND ASSOCIATES, INC.*02/23/2021 02/23/2021 11,660.00 Invoice Transactions 1 $11,660.00 14335 - THIENEMAN CONSTRUCTION, INC.*02/23/2021 02/23/2021 68,580.00 14335 - THIENEMAN CONSTRUCTION, INC.*02/23/2021 02/23/2021 972,237.10 17683 - ALL CONSTRUCTION GROUP *02/23/2021 02/23/2021 342,938.78 Invoice Transactions 3 $1,383,755.88 Invoice Transactions 4 $1,395,415.88 Invoice Transactions 4 $1,395,415.88 Invoice Transactions 4 $1,395,415.88 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES HVAC MECHANICAL ENGINEERING SERVICES-POLICE/FIRE HQ, FIRE 3 Account 62145 - ENGINEERING SERVICES Totals Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Account 65515 - OTHER IMPROVEMENTS CLEARWELL 9 REPLACEMENT PROJECT BID 18-30 CONSTRUCTION CLEARWELL 9 REPLACEMENT PROJECT BID 18-30 CONSTRUCTION WATER QUALITY LABORATORY RENOVATIONS BID 20-37 Account 65515 - OTHER IMPROVEMENTS Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 17 of 24 A1.Page 173 of 454 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 170.55 Invoice Transactions 1 $170.55 101768 - CITY OF EVANSTON - PETTY CASH 12/27/2020 02/23/2021 30.71 Invoice Transactions 1 $30.71 Invoice Transactions 2 $201.26 307198 - HEY AND ASSOCIATES *02/23/2021 02/23/2021 39,323.86 Invoice Transactions 1 $39,323.86 Invoice Transactions 1 $39,323.86 Invoice Transactions 3 $39,525.12 Invoice Transactions 3 $39,525.12 Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Account 65070 - OFFICE/OTHER EQT MTN MATL PETTY CASH REIMBURSEMENT Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4530 - SEWER MAINTENANCE Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4531 - SEWER OTHER OPERATIONS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals Business Unit 4531 - SEWER OTHER OPERATIONS Account 62180 - STUDIES STORMWATER MASTER PLAN Account 62180 - STUDIES Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 18 of 24 A1.Page 174 of 454 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 102184 - GROOT RECYCLING & WASTE SERVICES 02/23/2021 02/23/2021 138,590.00 Invoice Transactions 1 $138,590.00 16229 - POYNETTE IRON WORKS, LLC 02/23/2021 02/23/2021 1,360.00 Invoice Transactions 1 $1,360.00 Invoice Transactions 2 $139,950.00 Invoice Transactions 2 $139,950.00 Invoice Transactions 2 $139,950.00 Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Account 65625 - FURNITURE & FIXTURES 2 YD REAR LOAD STACKABLE DUMPSTER Account 65625 - FURNITURE & FIXTURES Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2021 RESIDENTIAL REFUSE COLLECTION Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 02/17/2021 10:53:10 AM Page 19 of 24 A1.Page 175 of 454 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/23/2021 02/23/2021 199.00 Invoice Transactions 1 $199.00 14093 - VERIZON NETWORKFLEET, INC.02/23/2021 02/23/2021 200.00 Invoice Transactions 1 $200.00 101081 - CITY WELDING SALES & SERVICE INC.02/23/2021 02/23/2021 91.70 Invoice Transactions 1 $91.70 101064 - CINTAS #22 02/23/2021 02/23/2021 200.98 Invoice Transactions 1 $200.98 17511 - AL WARREN OIL COMPANY, INC.02/23/2021 02/23/2021 1,911.80 17511 - AL WARREN OIL COMPANY, INC.02/23/2021 02/23/2021 2,330.00 17511 - AL WARREN OIL COMPANY, INC.02/23/2021 02/23/2021 17,605.91 17511 - AL WARREN OIL COMPANY, INC.02/23/2021 02/23/2021 15,037.82 Invoice Transactions 4 $36,885.53 100212 - ALTORFER INC.02/23/2021 02/23/2021 245.59 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/23/2021 02/23/2021 86.56 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/23/2021 02/23/2021 (18.69) 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/23/2021 02/23/2021 49.14 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/23/2021 02/23/2021 359.11 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 02/23/2021 02/23/2021 56.90 100412 - ATLAS BOBCAT, INC.02/23/2021 02/23/2021 659.56 100412 - ATLAS BOBCAT, INC.02/23/2021 02/23/2021 1,385.20 16657 - CERTIFIED FLEET SERVICES, INC.02/23/2021 02/23/2021 3,877.97 285052 - CHICAGO PARTS & SOUND, LLC 02/23/2021 02/23/2021 191.97 101081 - CITY WELDING SALES & SERVICE INC.02/23/2021 02/23/2021 301.18 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 314.88 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 230.70 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 352.50 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 899.54 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 682.50 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 825.00 101511 - DOUGLAS TRUCK PARTS 02/23/2021 02/23/2021 376.00 140718 - FOSTER COACH SALES, INC.02/23/2021 02/23/2021 454.03 140718 - FOSTER COACH SALES, INC.02/23/2021 02/23/2021 211.10 227800 - GOLF MILL FORD 02/23/2021 02/23/2021 177.19 227800 - GOLF MILL FORD 02/23/2021 02/23/2021 39.20 227800 - GOLF MILL FORD 02/23/2021 02/23/2021 890.56 227800 - GOLF MILL FORD 02/23/2021 02/23/2021 37.52 227800 - GOLF MILL FORD 02/23/2021 02/23/2021 339.06 227800 - GOLF MILL FORD 02/23/2021 02/23/2021 55.00 102281 - HAVEY COMMUNICATIONS INC.02/23/2021 02/23/2021 1,305.90 122397 - HERITAGE CRYSTAL CLEAN 02/23/2021 02/23/2021 1,065.10 16406 - IMPERIAL SUPPLIES, LLC 02/23/2021 02/23/2021 446.90 16406 - IMPERIAL SUPPLIES, LLC 02/23/2021 02/23/2021 229.67 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 02/23/2021 02/23/2021 100.26 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 12/27/2020 02/23/2021 963.54 254692 - LINDCO EQUIPMENT SALES, INC.12/27/2020 02/23/2021 494.83 254692 - LINDCO EQUIPMENT SALES, INC.12/27/2020 02/23/2021 19.67 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/23/2021 02/23/2021 300.11 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/23/2021 02/23/2021 4,526.74 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 02/23/2021 02/23/2021 233.46 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:02/23/2021 02/23/2021 343.00 103795 - NORTH SHORE TOWING 02/23/2021 02/23/2021 175.00 103795 - NORTH SHORE TOWING 02/23/2021 02/23/2021 50.00 252920 - ORLANDO AUTO TOP 12/27/2020 02/23/2021 430.00 11319 - RAYES BOILER & WELDING, LTD 02/23/2021 02/23/2021 1,180.00 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/23/2021 02/23/2021 431.83 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/23/2021 02/23/2021 923.40 324612 - RUSH TRUCK CENTERS OF ILLINOIS, INC 02/23/2021 02/23/2021 23.97 256564 - SIGLER'S AUTOMOTIVE & BODY SHOP, INC.02/23/2021 02/23/2021 2,448.88 104895 - SPRING ALIGN 02/23/2021 02/23/2021 420.00 104895 - SPRING ALIGN 02/23/2021 02/23/2021 1,686.79 104918 - STANDARD EQUIPMENT COMPANY 02/23/2021 02/23/2021 40.80 245587 - SUBURBAN ACCENTS, INC.02/23/2021 02/23/2021 360.50 186754 - TRIANGLE RADIATOR 02/23/2021 02/23/2021 195.00 245860 - WENTWORTH TIRE SERVICE 02/23/2021 02/23/2021 1,593.86 245860 - WENTWORTH TIRE SERVICE 02/23/2021 02/23/2021 312.50 108472 - WILMETTE TRUCK & BUS SALES & SERVICE 02/23/2021 02/23/2021 344.90 Invoice Transactions 54 $33,725.88 12817 - THE AUTOBARN LTD 02/23/2021 02/23/2021 189.00 245860 - WENTWORTH TIRE SERVICE 02/23/2021 02/23/2021 179.00 245860 - WENTWORTH TIRE SERVICE 02/23/2021 02/23/2021 924.56 Invoice Transactions 3 $1,292.56 151986 - CINTAS CORPORATION #769 02/23/2021 02/23/2021 36.32 Invoice Transactions 1 $36.32 Invoice Transactions 66 $72,631.97 Invoice Transactions 66 $72,631.97 Invoice Transactions 66 $72,631.97 CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Business Unit 7710 - FLEET MAINTENANCE Account 62295 - TRAINING & TRAVEL TRAINING Account 62295 - TRAINING & TRAVEL Totals Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES CHEMICALS Account 65015 - CHEMICALS/ SALT Totals Account 65020 - CLOTHING UNIFORMS Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65015 - CHEMICALS/ SALT FUEL PURCHASE FROM JAN-JULY 5, 2021 FUEL PURCHASE FROM JAN-JULY 5, 2021 Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS Account 65020 - CLOTHING Totals Account 65035 - PETROLEUM PRODUCTS FUEL PURCHASE FROM JAN-JULY 5, 2021 FUEL PURCHASE FROM JAN-JULY 5, 2021 VEHICLE 642 STREETS BLADE STOCK FOR FLEET REFUND HYDRAULIC FITTINGS STOCK FOR FLEET STOCK BULBS STOCK FOR FLEET REM STEERING #706 FORESTRY DEPT VEHICLE #821 REPAIRS STOCK FOR FLEET SHOP SUPPLIES FORESTRY DUMP BODY STOCK FOR FLEET STOCK PLOW LIGHTS STOCK BRACKETS STOCK LIFT CYLINDERS PLOW FRAM REPLACEMENT STOCK PLOW LIGHTS EFD BODY WORK EFD HUB FORD F450 VEHICLE 626 STREETS STOCK FOR FLEET VEHICLE 634 EXHAUST SYSTEM 626 STOCK OIL PAN GASKET BRAKES VEHICLE 16 LIGHTING FOR PARKING ENF. VEHICLE 145 EQUIPMENT FOR FIRE CHIEF'S CAR STOCK ANTIFREEZE STOCK FOR FLEET SHOP SUPPLY STOCK FOR FLEET STOCK BATTERIES SALT BELT FOR VEHICLE 628 SALT SPREADER BELT VEHICLE 628 EFD BRAKES EVANSTON FIRE DEPARTMENT E-21 REPAIRS FIRE DEPT. VALVES MULTIPLE VEHICLES DEF FLUID 508 GREENWAYS TOW 425 LOCKOUT JOHN DEERE FRONT LOADER WINDOW INSTALL WELDING FOR SNOW PLOWS STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET ACCIDENT REPAIRS 625 STREETS LEAF SPRING REPLACEMENT SUSPENSION REPAIRED VEHICLE 627 STOCK FOR FLEET STOCK FOR FLEET Account 65065 - TIRES & TUBES NAIL TIRE REPAIR PATCH REPAIRS VEHICLES 720 AND 638 PD TIRES FOR VEHICLE 16 722 EXHAUST SYSTEM STOCK FOR FLEET FLAT TIRE REPAIR SAFETY INSPECTIONS Account 65060 - MATER. TO MAINT. AUTOS Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals Account 65065 - TIRES & TUBES Totals Account 65090 - SAFETY EQUIPMENT FIRST AID KITS Account 65090 - SAFETY EQUIPMENT Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 20 of 24 A1.Page 176 of 454 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 17487 - BROTHERS & THOMPSON, P.C.02/23/2021 02/23/2021 409.50 17487 - BROTHERS & THOMPSON, P.C.02/23/2021 02/23/2021 448.50 18093 - ELGRON, INC. DBA LOEVY & LOEVY ATTORNEYS AT LAW 02/23/2021 02/23/2021 4,000.00 17002 - ENGLER CALLAWAY BAASTEN & SRAGA, LLC 02/23/2021 02/23/2021 7,700.00 Invoice Transactions 4 $12,558.00 Invoice Transactions 4 $12,558.00 Invoice Transactions 4 $12,558.00 Invoice Transactions 4 $12,558.00 * = Prior Fiscal Year Activity Invoice Transactions 301 $2,365,079.22 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY2021 Accounts Payable by G/L Distribution Report Payment Date Range 02/23/21 - 02/23/21 Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL OUTSIDE LEGAL COST OUTSIDE LEGAL COST SETTLEMENT RELEASE - BURNS Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals OUTSIDE LEGAL COST Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 7800 - RISK MANAGEMENT Totals Run by Tera Davis on 02/17/2021 10:53:10 AM Page 21 of 24 A1.Page 177 of 454 Vendor G/L Date Payment Date Invoice Amount 103360 - METROPOLITAN WATER RECLAMATION DISTRICT 02/04/2021 02/04/2021 1,300.00 Invoice Transactions 1 $1,300.00 Invoice Transactions 1 $1,300.00 Invoice Transactions 1 $1,300.00 Invoice Transactions 1 $1,300.00 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 02/04/2021 02/04/2021 158.00 284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 02/04/2021 02/04/2021 158.00 Invoice Transactions 2 $316.00 18077 - COMMAND SCHOOL INC. DBA COMMAND FIRE 02/04/2021 02/04/2021 2,916.10 Invoice Transactions 1 $2,916.10 Invoice Transactions 3 $3,232.10 Invoice Transactions 3 $3,232.10 Invoice Transactions 3 $3,232.10 * = Prior Fiscal Year Activity Invoice Transactions 4 $4,532.10 Invoice Description Fund 100 - GENERAL FUND Department 40 - PUBLIC WORKS AGENCY CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Account 62375 - RENTALS *MWRD LAND LEASE Account 62375 - RENTALS Totals Fund 600 - FLEET SERVICES FUND Totals Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 02.23.2021 Account 65060 - MATER. TO MAINT. AUTOS Totals Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals *PURCHASE: M PLATES PR&CS #442T Account 65045 - LICENSING/REGULATORY SUPP Totals Account 65060 - MATER. TO MAINT. AUTOS *INSTALLATION OF TORSION BAR- LADDER TRUCK 311R Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7710 - FLEET MAINTENANCE Account 65045 - LICENSING/REGULATORY SUPP *PURCHASE: M PLATES PR&CS #443T Business Unit 4300 - ENVIRONMENTAL SERVICES Totals Run by Tera Davis on 02/17/2021 03:18:04 PM Page 22 of 24 A1.Page 178 of 454 Vendor G/L Date Payment Date Invoice Amount 103672 - NATIONAL LEAGUE OF CITIES 02/11/2021 02/11/2021 100.00 Invoice Transactions 1 $100.00 17787 - EVANSTON LATINOS NFP 02/11/2021 02/11/2021 5,000.00 Invoice Transactions 1 $5,000.00 Invoice Transactions 2 $5,100.00 Invoice Transactions 2 $5,100.00 18023 - 18023RENAY PATTERSON-SEBANC 02/11/2021 02/11/2021 16.00 Invoice Transactions 1 $16.00 Invoice Transactions 1 $16.00 Invoice Transactions 1 $16.00 103744 - NICOR 02/11/2021 02/11/2021 990.44 Invoice Transactions 1 $990.44 Invoice Transactions 1 $990.44 Invoice Transactions 1 $990.44 Invoice Transactions 4 $6,106.44 * = Prior Fiscal Year Activity Invoice Transactions 4 $6,106.44 Department 30 - PARKS AND RECREATION Totals Fund 100 - GENERAL FUND Totals UTILITIES: NICOR Account 64015 - NATURAL GAS Totals Business Unit 3605 - ECOLOGY CENTER Totals Department 17 - LAW Totals Department 30 - PARKS AND RECREATION Business Unit 3605 - ECOLOGY CENTER Account 64015 - NATURAL GAS *COURT TRANSCRIPT Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL Account 62665 - CONTRIB TO OTHER AGENCIES *FINANCIAL ASSIST: RESILIENT HOME KITS PROGRAM Account 62665 - CONTRIB TO OTHER AGENCIES Totals Business Unit 1505 - CITY MANAGER Totals Business Unit 1505 - CITY MANAGER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS *ENTRY FEE: NATIONAL LEAGUE OF CITES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 02.23.2021 Invoice Description Fund 100 - GENERAL FUND Department 15 - CITY MANAGER'S OFFICE CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 Run by Tera Davis on 02/17/2021 03:18:56 PM Page 23 of 24 A1.Page 179 of 454 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS VARIOUS CASUALTY LOSS 11,374.82 VARIOUS VARIOUS CASUALTY LOSS 9,526.01 VARIOUS VARIOUS WORKERS COMP 22,216.23 VARIOUS VARIOUS WORKERS COMP 3,833.52 46,950.58 SEWER 7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 164,784.38 164,784.38 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS JANUARY, 2021 14,721.50 14,721.50 226,456.46 Grand Total $2,602,174.22 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 02.23.2021 FY21 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 24 of 24 A1.Page 180 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: David Stoneback, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of Contract with Lake Erie Diving, Inc. for the 54-inch Intake Heater Cable Replacement (Bid No. 20-54) Date: February 22, 2021 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville OH 44077) for the 54 -inch Intake Heater Cable Replacement (Bid No. 20-54) in the amount of $844,118.00. Funding Source: Funding for this project is from the Water Fund (Account No. 513.71.7330.65515 -721002), which has an approved FY 2021 budget of $1,000,000 for this work, all of which is remaining. Council Action: For Action Summary: The City of Evanston has three raw water intakes that each extend approximately one mile out from the shore into Lake Michigan. Two of these intakes utilize heating systems at the intake structures to control the formation of ice in the winter, which can reduce or stop the flow of water into the treatment plant. The submersible cables that power the heating systems run from the shore through the intake pipelines to the heating assemblies. High density polyethylene (HDPE) chlorine feed pipelines associated with existing mussel control systems are secured to each power cable. On the 54 -Inch intake, the power cable is malfunctioning heating the and cable the connections several with along between assemblies. Work on this project includes replacement of the submersible power cable, the HDPE pipeline, cable connections, and associated electrical modifications, all of which are needed to restore both the heating system and mussel control systems to full operation. A bid A2.Page 181 of 454 alternate was included in the contract documents that includes an upgraded heating cable with two spare conductors in addition to the six conductors needed for the heating system. This would provide some additional reliability in dealing with potential future failures in that the City will have the opportunity to use a spare conductor rather than replacing the entire cable. There is a long-lead time for ordering the replacement cable. Actual construction is expected to take place August 2021 - November 2021 (a long window is provided because variability in wave action controls the actual dates the contractor is able to work). The contract is expected to be complete by December 17, 2021. Analysis: This contract was advertised for bid on December 17, 2020. On Tuesday, January 26, 2021, the City received two bids as follows: See attached Bid Tabulation for breakdown of total bids. The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until March 27, 2021. The bids were reviewed by Ron Papa, Civil Engineer II, and Paul Moyano, Senior Project Manager. Lake Erie Diving, Inc. is the lowest responsible bidder meeting the project specifications. Since the bid alternate is relatively inexpensive (less than 3% of the base bid amount) and provides additional reliability, staff recommends award to Lake Erie Diving, Inc. for the total base scope of work and the alternate bid amount. Lake Erie Diving, Inc. has previously completed two intake heater installation projects for the City. The quality of their work has been satisfactory. Lake Erie Diving, Inc. is requesting a full waiver to waive the entire 25% utilization goal for the City’s M/W/EBE program because no sub-contracting opportunities exist and M/W/EBE participation is impracticable. They have indicated an intention to work with the City to meet the LEP program requirements. A memo reviewing their compliance has been completed by Purchasing and is attached. Attachments: Detailed Bid Tabulation MWEBE Memo Bid 20-54 54 Inch Intake Page 2 of 4 A2.Page 182 of 454 54 Inch Intake Heater Cable Replacement Bid No. 20-54 Bid Opening: 2:00 P.M., Tuesday, January 26, 2021, Demandstar E-Bidding Bid Summary Lake Erie Diving, Inc.Marine Diving Solutions, LLC Total Lump Sum Amount $771,669.00 $799,000.00 Allowance $50,000.00 $50,000.00 Total Bid Amount $821,669.00 $849,000.00 Alternate Bid Amount (8-conductor Cable)$844,118.00 $885,000.00Page 3 of 4A2.Page 183 of 454 54 Inch Intake Heater Cable Replacement, BID 20-54, M/W/EBE Memo 2.22.2021 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Paul Moyano, Project Manager From: Tammi Nunez, Purchasing Manager Subject: 54 Inch Intake Heater Cable Replacement, Bid 20-54 Date: February 22, 2021 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the 54 Inch Intake Heater Cable Replacement, Bid 20-54, precludes subcontracting opportunities. Lake Erie Diving, Inc. will be utilizing a crew of certified commercial divers with specific in-house training; therefore 100% M/W/EBE waiver is granted. Cc: Hitesh Desai, Chief Financial Officer Memorandum Page 4 of 4 A2.Page 184 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Anil Khatkhate, ADA/CIP Project Manager CC: David Stoneback, Director of Public Works Agency; Lara Biggs, City Engineer/Bureau Chief Capital Planning and Infrastructure Subject: Approval of a One-year Contract Extension with Forward Space for the Office Furniture Supply Contract (RFP 16-65) Date: February 22, 2021 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one -year extension for the Office Furniture Supply Contract (RFP 16 -65) with Forward Space (1142 N. North Branch Street, Chicago, IL 60642) in the not-to-exceed amount of $70,000. The one-year extension will extend the contract completion date from January 1, 2021 to December 31, 2021. Funding Source: Funding is provided by individual departments through various annual budgets. Council Action: For Action Summary: On October 10, 2016, City Council approved a contract for office furniture supply with Forward Space for three years, starting on January 1, 2017 and ending on December 31, 2019. The not-to-exceed cost of this agreement was $70,000 per year. The agreement included two optional contract extensions of one -year each. This would be the second one- year extension. The agreed cost of furniture is based on a percentage discount from the manufacturer list price that is provided to all local governments through a national municipal purchasing cooperative known as the National Joint Powers Alliance (NJPA). NJPA has now changed their name to Sourcewell. For this one-year extension, Forward Space has agreed to continue to provide the percentage discount through Sourcewell. Therefore, staff is A3.Page 185 of 454 recommending that the City execute a one-year extension of the office furniture supply contract with Forward Space. The City does not specifically budget for furniture out of one account, but instead requires individual departments to include the funding within their normal operating budgets. All furniture purchases are approved by the Assistant City Manager and are managed through a single project manager in the Bureau of Capital Planning and Engineering to ensure standardization. Most are small purchases to replace individual pieces of furniture that are no longer functional. Legislative History: On October 10, 2016, City Council awarded the contract for office furniture supply to Forward Space. On February 24, 2020, City Council authorized the first one-year extension to the contract. Attachments: MWEBE Memo RFP 16-65 Forward Space 2021final Page 2 of 3 A3.Page 186 of 454 2020 CDBG Improvements and Waste Transfer Alleys, Bid 20-38, M/W/EBE Memo 07.27.2020 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Anil Khatkhate, ADA/CIP Project Manager From: Tammi Nunez, Purchasing Manager Subject: Award Recommendation for a Contract Extension for Forward Space for a One Year Office Furniture Supplier Contract, RFP 16-65 Date: February 22, 2021 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the one-year contract extension with Forward Space as an office furniture supplier as a part of RFP 16-65, Forward Space’s has submitted a not to exceed base bid of $70,000.00 and they will receive 100% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Forward Space 1142 N. Branch Street Chicago, IL 60642 Office Furniture Supplier $70,000.00 100% X Total M/W/EBE $70,000.00 100% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 3 of 3 A3.Page 187 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Anil Khatkhate, ADA/CIP Project Manager CC: David Stoneback - Public Works Agency Director; Lara Biggs - City Engineer; Stefanie Levine - Senior Project Manager Subject: Approval of contract award with Thermosystems, LLC for HVAC Equipment Replacement at Police/Fire Headquarters, Fire Station 3, and the Levy Senior Center Date: February 22, 2021 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, IL. 60124) for HVAC Equipment Replacement at the Police/Fire Headquarters, Fire Station 3 and the Levy Senior Center in the amount of $930,503. Funding Source: Funding will be provided from the Capital Improvement Fund, 2019 General Obligation Bond in the amount of $685,000 and from the 2021 General Obligation Bond in the amount of $245,503. A detailed breakdown of funding is included in the memo below. Council Action: For Action Summary: The City of Evanston operates 45 buildings serving a wide variety of functions. Some of these facilities also serve as heating and cooling centers during extreme weather conditions. Mechanical equipment in each facility requires ongoing maintenance and rep air and periodic replacement to ensure system reliability. The three facilities included in this project are currently in need of select HVAC replacements due to equipment age and condition. The Police/Fire Headquarters building was built in 1949. The facility is heated with hot water boilers and cooled with chillers and air handling units with hot and cold coils for air distribution. Air handling unit (AHU) #1 is located in the Police Station’s basement and supplies air to the Police Station’s first floor. This unit was installed prior to 2002 (exact age A4.Page 188 of 454 unknown) and is now scheduled for replacement due to unit inefficiencies and nearly constant repair needs. Fire Station 3 was constructed in 2003. The facility is heated with hot water boilers and cooled with a condensing unit located in an open enclosure at the rear of the building. The condensing unit is currently scheduled for replacement as a result of a leaking refrigerant coil and the fact that the unit utilizes R-22 refrigerant (an obsolete and greenhouse gas emitting chemical). The Levy Senior Center was constructed in 2001. The facility is heated with three boilers on the main level distributed by radiators and reheat coils in fan powered boxes throughout the building. Cooling is provided by two roof top units, and distributed by 34 fan powered boxes with cooling coils throughout the facility. Both rooftop units are original to the building and are currently scheduled for replacement due to equipment age and wear. In July 2020, a partial failure of one of the units made maintaining a comfortable temperature in the Levy Center challenging for several weeks. Staff previously bid this work in early 2020. On March 9, 2020, the City Council awarded a construction contract to Great Lakes Heating and Cooling; however, there was a contract dispute over the scope of work and the contract was cancelled without the work being performed. The contract was rebid in summer 2020, but the bids came in substantially over budget, and staff did not recommend award. Construction of this project is scheduled to begin in mid -May 2021. The current substantial completion deadline is October 31, 2021. The City has successfully used OMNIA Partners (formerly known as U.S. Communities), a cooperative governmental purchasing program, over the past seven years for roofing and other miscellaneous exterior envelope repair projects. For the above improvements, the City solicited pricing from OMNIA’s competitively selected HVAC equipment manufacturer, Daikin. Using this process, Daikin provides the project’s HVAC equipment at a pre-approved price while labor is provided by their authorized service provider, Thermosystems. Following project completion, a full labor and materials warranty will be provided by Daikin/Thermosystems. Two bid alternates were included as follows: • Alternate 1 - Replacement of BAS at Fire Station 3 • Alternate 2 - Installation of refrigeration piping above grade for easy access at Fire Station 3 Analysis: On February 11, 2021, staff received a proposal from Thermosystems, LLC through the OMNIA Partners Cooperative Purchasing process. Pricing for the required improvements is noted below: Page 2 of 4 A4.Page 189 of 454 Because the budget allows, staff proposes that Alternate 2 should be awarded. The proposed budget cannot afford Alternate 1. Therefore, s taff recommends utilizing the OMNIA Partners Cooperative Purchasing process for this project and awarding the Base Bi d and Alternate 2 to Thermosystems, LLC in the amount of $930,503. Thermosystems is in compliance with the City’s M/W/EBE goal and additionally will meet the City’s LEP requirements. A review of the contractor’s compliance is attached. Legislative History: On March 9, 2020, City Council awarded a construction contract for this work, but the contract was cancelled without the work being performed. Attachments: MWEBE Memo BID HVAC Equipment Police-Fire HQ, FS 3, Levy Center2 Page 3 of 4 A4.Page 190 of 454 HVAC Equipment Replacements at Police/Fire HQ, Fire Station 3 and Levy Senior Center, M/W/EBE Memo 02.22.2021 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Anil Khatkhate, ADA/CIP Project Manager From: Tammi Nunez, Purchasing Manager Subject: HVAC Equipment Replacements at Police/Fire HQ, Fire Station 3 and Levy Senior Center Date: February 22, 2021 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure suc h growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the HVAC Equipment Replacements at Police/Fire HQ, Fire Station 3 and Levy Senior Center, Thermosystems, LLC (Omnia Partners Cooperative/Daikin) has submitted a base bid of $870,503.00 with a $60,000.00 contingency allowance for a total award of $930,503.00 and they will receive 45% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Dekayo Corporation dba Ortiz Contracting Group 9308 Gulfstream Road Frankfort, IL 60423 HVAC Replacements $396,541.00 45% X Total M/W/EBE $396,541.00 45% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 4 of 4 A4.Page 191 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director CC: Edgar Cano, Public Service Bureau Chief Subject: Resolution 28-R-21, Authorizing the City Manager to Execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID -19 Emergency to Add the Village of Winnetka Date: February 22, 2021 Recommended Action: Staff recommends the City Council adopt Resolution 28 -R-21, authorizing the City Manager to execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID -19 Emergency to Add the Village of Winnetka. Funding Source: Funding for the purposes of reimbursing a municipality for costs associated with sending an employee(s) or materials (fuel and/or deicing materials) to Evanston to assist with snow/ice removal, comewill (Account Ice & Snow of Maintenance General the from Fund, 100.40.4550). This account has a budget allocation of $630,350 in FY 2021. Council Action: For Action Summary: On December 14, 2020, the City Council adopted Resolution 127 -R-20, entering into an Intergovernmental Agreement (IGA) to aid the City of Evanston, the Village of Glencoe, the Village of Lincolnwood, the Village of Northbrook, the Village of Northfield, th e Village of Skokie, and the Village of Wilmette (“the Municipalities”) in sharing of snow removal personnel if one of the Municipalities’ ability to perform Snow Removal Services is negatively impacted by their employees who perform Snow Removal Services being unable to work due to COVID-19. A5.Page 192 of 454 Currently no municipality has sought the assistance provided by the IGA. However, another municipality, Winnetka, would still like to become part of the IGA. The proposed rider would allow Winnetka's participation. Legislative History: On 12/14/20, City Council adopted Resolution 127-R-20, entering into the IGA Attachments: Resolution 28-R-21 Page 2 of 7 A5.Page 193 of 454 2/9/2021 28-R-21 A RESOLUTION Authorizing the City Manager to Execute a Rider to the Intergovernmental Agreement For Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID -19 Emergency to Add the Village of Winnetka WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and encourage intergovernmental cooperation; and WHEREAS, pursuant to Resolution 127-R-20, the City entered into an Intergovernmental Agreement to aid the City of Evanston, the Village of Glencoe, the Village of Lincolnwood, the Village of Northbrook, the Village of Northfield, the Village of Skokie, and the Village of Wilmette (“the Municipalities”) in sharing of snow removal personnel if one of the Municipalities’ ability to perform Snow Removal Services is negatively impacted if their employees who perform Snow Removal Services are unable to work due to COVID-19. WHEREAS, the Rider adds the Village of Winnetka to the Intergovernmental Agreement; and WHEREAS, the Evanston City Council has determined that it will serve and be in the best interest of the City to enter into the Rider; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 7 A5.Page 194 of 454 28-R-21 ~2~ SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. SECTION 2: The City Council hereby approves, pursuant to the City of Evanston’s home rule power, the Rider in the form attached to this Resolution as Exhibit A. SECTION 3: The City Manager is hereby authorized to sign the Rider to the “Intergovernmental Agreement For Provision of Snow Removal Personnel To Respond to Snow Emergencies During the COVID-19 Emergency”, attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted: ________________, 2021 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 7 A5.Page 195 of 454 28-R-21 ~3~ EXHBIIT A RIDER TO INTERGOVERNMENTAL AGREEMENT FOR PROVISION OF SNOW REMOVAL PERSONNEL TO RESPOND TO SNOW EMERGENCIES DURING THE COVID-19 EMERGENCY Page 5 of 7 A5.Page 196 of 454 {00118720.1} RIDER TO COVID-19 SNOW REMOVAL INTERGOVERNMENTAL AGREEMENT This is a rider ("Rider") to the Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies During the COVID-19 Emergency, dated _____, 2020 ("Agreement"), between and among the City of Evanston and the Villages of Glencoe, Kenilworth, Lincolnwood, Northbrook, Northfield, Skokie, and Wilmette (collectively, the “Original Signatories”), and the Village of Winnetka, as the course of business between the Original Signatories and the Village of Winnetka (collectively, the “Parties”). In the event of a conflict between the terms of the Agreement and the terms of this Rider, the terms of this Rider shall control. All terms of this Rider not defined in this Rider have the meanings set forth in the Agreement. SECTION 1. ADDITION OF PARTY – VILLAGE OF WINNETKA. The Village of Winnetka is hereby added as a Party to the Agreement. This Rider may be executed in counterparts, each of which will constitute an original document and together will constitute the same instrument. This Rider will be deemed to be effective as of the date on which the Village Council of the Village of Winnetka approves the Agreement and this Rider, but only if the corporate authorities of all eight Original Signatories ratify the execution of this Rider. IN WITNESS WHEREOF, the Parties have hereunto set their hands as of this _____ day of _______, 2021. Signed: Authorized Signor for the City of Evanston Signed: Authorized Signor for the Village of Glencoe Signed: Authorized Signor for the Village of Kenilworth Signed: Authorized Signor for the Village of Lincolnwood Signed: Authorized Signor for the Village of Northbrook Page 6 of 7 A5.Page 197 of 454 {00118720.1} Signed: Authorized Signor for the Village of Northfield Signed: Authorized Signor for the Village of Skokie Signed: Authorized Signor for the Village of Wilmette Signed: Authorized Signor for the Village of Winnetka Page 7 of 7 A5.Page 198 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: Dave Stoneback, Director, PWA, Lara Biggs, City Engineer Subject: Resolution 27-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to Evanston Streets with Water Main Replacement Date: February 22, 2021 Recommended Action: Staff recommends City Council adoption of Resolution 27-R-21 Authorizing the Mayor to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code to Evanston Streets with Water Main Replacement . Funding Source: Funding in the amount of $660,000 will be provided from the Rebuild Illinois/ Motor Fuel Tax Fund (Account 200.40.5100.65515 – 421002), which has a total FY 2021 budget of $4,366,987. Council Action: For Action Summary: The City’s street resurfacing program is funded through the MFT & Rebuild Illinois Program Funds. As part of the Rebuild Illinois program, the City is receiving $1,636,906.24 annually for three years with 2021 being the second year for receiving these fun ds. In FY 2021, staff is proposing to use $660,000 of the Rebuild Illinois Funds to resurface streets following the replacement of water main. The proposed contract work consists of curb replacement as needed, ADA sidewalk ramp replacement, grinding/milling of the existing street surface, street base repairs, adjustment of drainage/utility structures, asphalt street paving and related incidental construction. In -house staff has completed the design of the water main replacement & street resurfacing pro ject. A6.Page 199 of 454 The purpose of the resolution is to appropriate the use of unobligated Rebuild Illinois funds for this use. The streets included in the 2021 Water Main & Street Resurfacing project are listed below. The City Council approval of this resolution is necessary to award the 2021 Water Main & Street Resurfacing Project construction contract. It is anticipated that construction will begin in May 2021 and be complete by December 31, 2021. Attachments: Resolution 27-R-21 Page 2 of 7 A6.Page 200 of 454 27-R-21 A RESOLUTION Authorizing the Mayor to Sign an Illinois Department of Transportation Resolution for Improvement under the Illinois Highway Code for Improvements to Evanston Streets with Water Main Replacement WHEREAS, in order to facilitate the free flow of traffic and insure safety to the motoring public, the City of Evanston and the Illinois Department of Transportation (“IDOT”), are desirous of entering into an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code, a copy of which is attached hereto and incorporated herein as Exhibit 1, for improvements to water main replacement streets within the City of Evanston; and WHEREAS, said roadway improvements cons ist of curb replacement, base repair, drainage/utility structure adjustment, asphalt grinding, and resurfacing the street with necessary incidental construction of various streets as per the attached list ; and WHEREAS, the City Council has determined that it is in the best interests of the City to execute the aforementioned resolution for certain Street Improvements, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The Mayor is hereby authorized to sign and the City Clerk is hereby authorized to attest to the Resolution for Improvement under the Illinois Highway Code between the City of Evanston and IDOT, attached hereto as Exhibit 1. Page 3 of 7 A6.Page 201 of 454 27-R-21 ~2~ SECTION 2: The City Manager is also authorized and directed to negotiate any additional conditions with IDOT for the City roadway construction using the Rebuild Illinois Funds in the amount of $660,000 (Six hundred sixty thousand). SECTION 3: That this Resolution 27-R-21 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2021 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 7 A6.Page 202 of 454 27-R-21 ~3~ EXHIBIT 1 Resolution for Improvement Under the Illinois Highway Code Page 5 of 7 A6.Page 203 of 454 BLR 09110 (Rev. 05/08/20) Resolution for Improvement Under the Illinois Highway Code Page 1 of 1Printed02/10/21 Resolution Type Original Resolution Number 27-R-21 Section Number 21-00291-00-RS BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Evanston Illinois that the following described street(s)/road(s)/structure be improved under the Illinois Highway Code. Work shall be done by Contract or Day Labor Contract . NoYes Is this project a bondable capital improvement? For Roadway/Street Improvements: Name of Street(s)/Road(s)Length (miles)Route From To Various - Attached For Structures: Name of Street(s)/Road(s)Existing Structure No.Route Location Feature Crossed BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of ADA Ramps, sidewalk curb ramp replacement as needed, pavement base repairs, drainage/utility structure adjustments, asphalt grinding and resurfacing, parkway restoration and related incidental work. 2. That there is hereby appropriated the sum of Six hundreden sixty thousand $660,000.00 Dollars () for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Name of Clerk Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Evanston in the State aforesaid, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Governing Body Type Council of Name of Local Public Agency Evanston at a meeting held on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this Day day of Month, Year . . (SEAL)Clerk Signature Date Approved Regional Engineer Department of Transportation Date Page 6 of 7 A6.Page 204 of 454 NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMI CHIGANMcCORMICK BLVDS H E R I DAN R DPARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVESHERIDA N PL RIDGE CTG R EE N B A Y R D THA YER ST PRATT CTGRANT JEN KS ST HAVEN ST PAYN E ST LEON PL P O PL A R A V E GREY AVEHA RR ISON S T PRAIRIE AVE REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHA RTZELL ST LIBRARY PL SIMPSO N ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGAR RETT P LARBORLN FOREST AVEINGLESID E PK GREY AVEST. MARK'S CTEME RS ON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECEN TRAL ST CALLAN AVERIDGE T ER HULL TER HO WA RD S T IS ABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYO NS ST FOWLER AVECLARK ST DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRU MM EL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAY NE ELM AVECA SE PLRIDGEWAY AVEMULF ORD S T MICHIGAN AVELAWNDALE AVECHURCH ST CR AI N ST DEMPSTE R STJACKSON AVEKED ZIE S T CLINTON PL McDANIEL AVEELMWOOD AVESEWAR D ST RO SLYN PL EA ST R AILR O A D A V E FLORENCE AVEBENSON AVESHERMAN PLCULVER FORESTVIEW RDMARTHA LNHA WTHORNE LN WADE CT BROWN AVECROFT LN CO LFAX TER BROWNGREYBRIDGE ST CA LVIN CIR BROWN AVERICHMOND AVENOR MA ND Y PL WOODLAND RD EL IN OR PL KEEN EY ST SOUTH BLVD HA MILTON ST GREENW OO D S T UNIVERSITY PLREESE AVEAU TO BA RN P L GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMA DISON P L BRA DLEY PL GREE NLEA F STWALNUT AVEROSALIE ST BURNHAM P L WAR REN STLIVINGSTON WAS HINGTON S T CLEVEL AN D ST MONTICELLO PL NATHA NIEL PL HA RVA RD TERWOODBINE AVEMAPLE AVEDO BSO N S TDEWEY AVEDARROW AVEDEWEY AVEIN GLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOU T H BLVD ASHLAND AVESHERMAN AVELYON S S T STEW ART AVEMARCY AVEWELLINGTON CTC LEVE LA ND ST MON RO E S T LINDEN PL LAKE SHORE BLVDKNOX CIRHIL LSIDE LN TRINITY CT SHERI DAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRIS ON RIDGEAVEPAY NE ST WESLEY AVEC HUR C H ST HA RTZELL ST PR AIRIE A V E DODGE AVEOA KTO N ST SOUTH BLVD CR AI NMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGRO V E ST FOS TE R ST ASBURY AVEBARTON AVEGRA NT ST BRYANT AVEJUDSON AVESHERMAN AVECOLF AX ST ISABELLA ST DAV IS ST MAIN ST RIDGE AVEASBURY AVET H A YE R C T THAYER ST ISABEL LA ST HA YES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVING STO N ST CHANCE LLO R ST CHANCELLORLIVINGSTON MILBUR N ST LAKESIDE CT EUCLIDPARK PL WESLEYCLAR K STLYONS ST GREY AVEDEWEY AVEPAYN E ST M AIN STDODGE AVECEN TRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRU M M EL STPITNER AVELINCO LN ST HI NMAN AVESEW A R D ST WESLEY AVECEN TRAL ST KEEN EY S T RI DGE AVEOAK AVEJACKSONSHERMAN AVEDO BSO N ST LINCO LN ST SE WAR D STDARROW AVEGREY AVEPARK PL NO YES ST LAKE S T THA YER ST W AS HING T ON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOY ES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGIN RD ELMWOOD AVECOLF AX ST HINMAN AVESIMPSO N ST WESLEY AVEOA KTON ST SHERI DAN RDSHER IDAN RD DE M PST E R S T GREY AVELEE S T SIM PSO N S T CHI CAGO AVECHI CAGO AVEBENNETT AVEMAD ISON ST KEE N EY STOAKRIDGE AVESHERIDAN RDGRA NT ST ASBURY AVEGROVE ST ELGIN RD FLORENCE AVEFOREST AVEDODGE AVEFOS TER S T M UL F ORD S T GRE E NLE A F S T HILLSID E RD HARTREY AVEHARTREY AVEGREY AVEARN OLD PLPITNER AVELIN CO LN ST McCORM ICK BLVDFOSTER STGRE E NW OO D ST CALLANPARK PL JUDSON AVENO YES ST DARROW AVEASHLAND AVEHARRISO N ST HOWARD ST NOY ES G L E N V IE W R D PRINCETONCL IFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL A R TSC IR C LE D RORRINGTON AVEEASTWOOD AVEBROADWAY AVEWAS HING TO N S T NORTHWESTERNPL DRY DEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 170035002600170018009001900900210023002100400380037002021 PWA projects m ap_R ebuild IL_W M.mxd 2021 Rebu ild IL Water M ain Street Improvem ents City of Ev anst on Public Work s Agency This map is provided "as is" without warranties of any k in d. See www.cityofevan ston.org /mapd is claimers.html for m or e infor ma tion. ´ Water Main Re plac eme nt +Stre et R es ur fa cing Main Ro ad Local Stre et Railro ad Water City B ou nda ry 0 0.25 0.5 0.7 5 10.125 Mile s 2/3/2021 Page 7 of 7 A6.Page 205 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: Dave Stoneback, Director, PWA, Edgar Cano, Public Services Bureau Chief, PWA Subject: Resolution 26-R-21, Authorizing the Mayor to sign an Illinois Department of Transportation to in order Highways and of Streets Maintenance for Resolution transfer funds previously allocated in the 2021 Fiscal Year Budget from the fuTax Fuel Motor General the for Fund the General nd to Maintenance of Streets Date: February 22, 2021 Recommended Action: Staff recommends City Council adoption of Resolution 26 -R-2, Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transfer funds previously allocated in the 2021 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets. Adoption of this resolution will authorize the City Manager to transfer $1,044,897 of Motor Fuel Tax (MFT) Funds to the General Fund for the general maintenance of streets by City staff. The fund transfer was anticipated in the approved 2021 budget. Funding Source: Funding will be provided from the Motor Fuel Tax Fund (Fund 200), which is rebated to the City of Evanston from the funds collected through State of Illinois gasoline tax. Council Action: For Action Summary: The Motor Fuel Tax (MFT) is funded by the State of Illinois gasoline tax, which is collected by the municipalities to back distributed based Revenue of Department Illinois and on population. The allotted MFT funds are tracked and held for each municipalit y by the Illinois Department of Transportation (IDOT) as an unobligated balance in the City's MFT account. A7.Page 206 of 454 In order to utilize this funding, the City Council must approve a resolution authorizing its use. MFT funds can only be used for specific expenditu res related to the maintenance, repair and capital improvement of the public streets in Evanston. Each year, the City of Evanston uses MFT funds for multiple purposes, and each use must be specifically authorized by the City Council. Resolution 26 -R-21 is for the MFT funds to be utilized in the general maintenance of streets. This expenditure is to fund City staff performing regular street maintenance, including asphalt and concrete patching, street cleaning, and snow and ice removal. Funding is utilized for salaries and material purchases (such as salt). Once the funds are utilized as authorized by the resolution, the Public Works Agency documents the record of the expenditures and transmits the record annually to IDOT for approval. Attachments: Resolution 26-R-21 Page 2 of 7 A7.Page 207 of 454 26-R-21 A RESOLUTION Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transfer funds previously allocated in the 2021 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets WHEREAS, the City of Evanston is a home rule unit of government and operates under the Budget Officer form of Illinois governmental budgeting; and WHEREAS, the City Council previously approved the 2021 fiscal year budget, which included a fund transfer from the Motor Fuel Tax fund (“MFT Fund”) to the City’s General Fund for the purpose of general maintenance of streets by City staff for street maintenance, cleaning and snow and ice removal; WHEREAS, the MFT Fund is distributed to the City through the Illinois Department of Transportation (“IDOT”) and held by IDOT for the City as an unobligated balance in the City’s MFT Account; WHEREAS, the City Council must approve the attached IDOT Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code, in order to transfer the unobligated balance of the MFT Fund to the General Fund for general maintenance of streets (the “IDOT Resolution”); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the Mayor is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the IDOT Page 3 of 7 A7.Page 208 of 454 26-R-21 ~2~ Resolution for Maintenance of Streets and Highways by Municipality under the Illinois Highway Code, the IDOT Resolution is attached as Exhibit A. SECTION 2: That the City Manager shall direct the Municipal Budget Officer to make said transfer promptly. That the City Budget Officer is authorized to transfer the MFT Fund to the General Fund for the purpose of general maintenance of streets in the City of Evanston in the principal amount of $1,044,897.00 (One million forty-four thousand eight hundred ninety-seven dollars). SECTION 3: That the uses and expenditures from the General Fund for general maintenance of streets within the City are all for lawful corporate purposes. SECTION 4: That this Resolution, 26-R-21 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted: ________________________, 2021 Approved as to form: _______________________________ Kelley Gandurski, Corporation Counsel Page 4 of 7 A7.Page 209 of 454 26-R-21 ~3~ EXHIBIT A IDOT Resolution for Maintenance of Streets and Highways by the Municipality under the Illinois Vehicle Code Page 5 of 7 A7.Page 210 of 454 BLR 14220 (Rev. 02/08/19) Resolution for Maintenance Under the Illinois Highway Code Printed 02/10/21 Resolution Type Original Section Number 21-00000-00-GM BE IT RESOLVED, by the Governing Body Type Council of the Local Public Agency Type City of Name of Local Public Agency Evanston Illinois that there is hereby appropriated the sum of DollarsOne million forty four thousand eighty nine hundred ninty seven () $1,044,897.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from Beginning Date 01/01/21 to Ending Date 12/31/21 Resolution Number 26-R-21 . BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that Local Public Agency Type City of Name of Local Public Agency Evanston shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) ceritified originals of this resolution to the district office of the Department of Transportation. I Name of Clerk Local Public Agency Type City Clerk in and for said Local Public Agency Type City of Name of Local Public Agency Evanston in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Governing Body Type Council of Name of Local Public Agency Evanston at a meeting held on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this . Day day of Month, Year . (SEAL) Clerk Signature APPROVED Regional Engineer Department of Transportation Date Page 6 of 7 A7.Page 211 of 454 BLR 14220 (Rev. 02/08/19)Printed 02/10/21 Instructions for BLR 14220 This form shall be used when a Local Public Agency (LPA) wants to perform maintenance operations using Motor Fuel Tax (MFT) funds. Refer to Chapter 14 of the Bureau of Local Roads and Streets Manual (BLRS Manual) for more detailed information. This form is to be used by a Municipality or a County. Road Districts will use BLR 14221. For signature requirements refer to Chapter 2, Section 3.05(b) of the BLRS Manual. When filling out this form electronically, once a field is initially completed, fields requiring the same information will be auto-populated. Resolution Number Insert the resolution number as assigned by the LPA, if applicable. Resolution Type From the drop down box, choose the type of resolution: -Original would be used when passing a resolution for the first time for this project. -Supplemental would be used when passing a resolution increasing appropriation above previously passed resolutions. -Amended would be used when a previously passed resolution is being amended. Section Number Insert the section number of the improvement covered by the resolution. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Resolution Amount Insert the dollar value of the resolution for maintenance to be paid for with MFT funds in words, followed by the same amount in numerical format in the (). Beginning Date Insert the beginning date of the maintenance period. Maintenance periods must be a 12 or 24 month consecutive period. Ending Date Insert the ending date of the maintenance period. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Name of Clerk Insert the name of the LPA Clerk. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. LPA Type From the drop down box choose the LPA body type; County, City, Town or Village. Name of LPA Insert the name of the LPA. Governing Body Type From the drop down box choose the type of administrative body. Choose Board for County; Council or President and Board of Trustees for a City, Village or Town. Name of LPA Insert the name of the LPA. Date Insert the date of the meeting. Day Insert the day the Clerk signed the document. Month, Year Insert the month and year of the clerk's signature. Clerk Signature Clerk shall sign here. Approved The Department of Transportation representative shall sign and date here upon approval. Three (3) certified signed originals must be submitted to the Regional Engineer's District office. Following IDOT's approval, distribution will be as follows: Local Public Agency Clerk Engineer (Municipal, Consultant or County) District Page 7 of 7 A7.Page 212 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Rajeev Dahal, Senior Project Manager CC: David D. Stoneback - Public Works Director; Lara Biggs - City Engineer Subject: Resolution 25-R-21, Authorizing the Mayor to Sign the “Invest In Cook” Intergovernmental Agreement with Cook County Date: February 22, 2021 Recommended Action: Staff recommends City Council adoption of Resolution 25-R-21, authorizing the Mayor to sign the “Invest In Cook” Intergovernmental Agreement with Cook County. This resolution authorizes the City of Evanston to accept a $500,000 grant from Cook County for the Main Street Corridor Improvement Project from Maple Avenue to Hinman Avenue. Funding Source: The total estimated construction cost for the Main Street Corridor Improvement Project including construction engineering is $5,704,000. Funding sources for this project include the Invest in Cook grant, the Chicago-Main TIF fund, general obligation bonds, and other grant funding sources. A detailed summary is included in the memo below. Council Action: For Action Summary: The Main Street Corridor Improvement project includes work on Main Street from Maple to Hinman. The scope of work includes: • Enhanced pedestrian crosswalks • ADA improvements • Shared bike lane markings and bike racks • Sidewalk improvements • Traffic signal & streetlight modernization • Roadway rehabilitation and reconstruction A8.Page 213 of 454 The Phase I planning for the project is done, and Phase II design engineering is nearing completion. A separate contract for water main replacement is scheduled for construction in 2021, and the streetscape improvements for this project are anticipated to be constructed in 2022. The Invest in Cook grant program is funded by Cook County. It is intended to fund projects that strengthen connections between different forms of transportation, eliminating system gaps and enhancing safety. The Main Street Corridor Improvement project area includes both CTA and Metra stations. The project includes improvements specifically targeted at enhancing pedestrian and bicycle safety throughout the corridor. In addition to the two train stations, the project area includes a vibrant business district, multi-family housing and Park School, a District 65 elementary school focused on students that are differently -abled. Previous to this project, the City has utilized grant funding from the Region al Transportation Authority to significantly expand bicycle parking adjacent to the CTA and Metra stations. Detailed Funding Summary: This project relies heavily on funding from the Chicago -Main TIF; however, a portion of the project exists outside of the TIF, which has necessitated a mix of funding from other sources. A detailed breakdown of the funding is shown below. *If ITEP grant is not received, additional funding will be through a combination of 2022 GO Bonds and additional funding from the Chicago-Main TIF. Legislative History: On 10/22/18, City Council approved the award of the Phase I engineering services On 03/09/20, City Council approved the award of the Phase II engineering services Page 2 of 22 A8.Page 214 of 454 On 07/27/20, City Council approved Resolution 64 -R-20, allowing the application for the MWRD Green Infrastructure Grant (which has since been awarded) On 09/29/20, City Council approved Resolution 78 -R-20, allowing the application for the ITEP grant (application submitted, awaiting response) Attachments: Resolution 25-R-21 Page 3 of 22 A8.Page 215 of 454 2/9/21 25-R-21 A RESOLUTION Authorizing the Mayor to Sign the “Invest In Cook” Intergovernmental Agreement with Cook County WHEREAS, Cook County’s Invest In Cook program funds transportation improvement projects sponsored by local and regional governments and private partners; and WHEREAS, the City of Evanston (the “City”) has been selected for participation in the 2020 Invest In Cook program; and WHEREAS, Cook County has agreed to award the City up to five hundred thousand dollars ($500,000.00) towards construction and Phase III engineering costs for the City’s Main Street Corridor Improvements project; and WHEREAS, the City, by virtue of its powers as set forth in the Illinois Municipal Code, 65 ILCS 5/1-1-1, et seq., and Article VII, Section 10 of the Illinois Constitution, is authorized to enter into this agreement. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if set forth fully herein. SECTION 2: The Mayor is hereby authorized to sign the “Intergovernmental Agreement,” attached hereto as Exhibit 1 and incorporated herein by reference. Page 4 of 22 A8.Page 216 of 454 25-R-21 -2- SECTION 3: The Mayor is hereby authorized and directed to negotiate any additional conditions of the Intergovernmental Agreement as he may determine to be in the best interests of the City and in a form acceptable to Corporation Counsel. SECTION 4: This Resolution shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2021 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 22 A8.Page 217 of 454 25-R-21 -3- EXHIBIT 1 Page 6 of 22 A8.Page 218 of 454 INTERGOVERNMENTAL AGREEMENT This INTERGOVERNMENTAL AGREEMENT (the “AGREEMENT”), effective upon the last dated signature below, is entered into by and between the COUNTY OF COOK, a body politic and corporate of the State of Illinois (the “COUNTY”), acting by and through its DEPARTMENT OF TRANSPORTATION AND HIGHWAYS (the “DEPARTMENT”), and the CITY OF EVANSTON, a municipal corporation of the State of Illinois (the “GRANTEE” or “CITY”). The COUNTY and GRANTEE are sometimes referred to herein individually as a “PARTY” and collectively as the “PARTIES.” RECITALS WHEREAS, Cook County Board President Toni Preckwinkle and the Cook County Board of Commissioners are committed to supporting the growth and economic vitality of communities in Cook County by promoting strategic partnerships and investments in transportation; and WHEREAS, on August 3, 2016, the Board of Commissioners unanimously approved Connecting Cook County, the COUNTY’s first long range transportation plan in 75 years; and WHEREAS, Connecting Cook County identifies five priorities to shape the COUNTY’s transportation policies and capital improvement program: • Prioritize transit and other transportation alternatives to address congestion on our roads and meet the travel needs of residents who cannot afford a car or choose not to have one; • Support the region’s role as North America’s freight capital to spur economic growth and job creation; • Promote equal access to opportunities to achieve greater and more evenly distributed economic growth; • Maintain and modernize existing transportation facilities to minimize long-term operating costs, safety hazards, delays and congestion, and ensure that today’s investments do not preclude future innovation and growth; • Increase investments in transportation to maintain the region’s economic competitiveness; and WHEREAS, Invest in Cook is an annual $8.5 million program that funds planning and feasibility studies, engineering, right-of-way acquisition, and construction of transportation improvements sponsored by local and regional governments and private partners that are consistent with the priorities of Connecting Cook County; and WHEREAS, since its creation, the Invest in Cook program has leveraged over $90 million in additional federal, state and local funds; and WHEREAS, on September 24, 2020, the COUNTY informed the CITY that it had been selected for participation in the 2020 Invest in Cook Program; and AN INITIATIVE OF: Page 7 of 22 A8.Page 219 of 454 2 WHEREAS, the COUNTY has agreed to award the CITY up to Five Hundred Thousand Dollars ($500,000) toward construction and Phase III engineering costs for the CITY’s Main Street Corridor Improvements project (the “PROJECT”); and WHEREAS, the proposed scope of work for the PROJECT includes, but is not limited to, the reconstruction of Main Street from Maple Avenue to Hinman Avenue, including sidewalks, ADA accommodations, and pedestrian access to transit, as well as new streetscaping elements, roadway, and water main improvements; and WHEREAS, the PROJECT will upgrade pedestrian and bicycle facilities to support safe access to transit and improve the safety of all users in the corridor; and WHEREAS, the STATE OF ILLINOIS, acting by and through its DEPARTMENT OF TRANSPORTATION (“IDOT”), may advertise, let and award the construction contract for the PROJECT; and WHEREAS, the PARTIES by this instrument shall determine and establish their respective responsibilities for construction, Phase III engineering, maintenance, funding and reporting of the PROJECT; and WHEREAS, the COUNTY, by virtue of its powers as set forth in the Counties Code, 55 ILCS 5/1-1 et seq., and the Illinois Highway Code, 605 ILCS 5/1-101 et seq., is authorized to enter into this AGREEMENT; and WHEREAS, the GRANTEE, by virtue of its powers as set forth in the Illinois Municipal Code, 65 ILCS 5/1-1- 1 et seq., is authorized to enter into this agreement; WHEREAS, this AGREEMENT is further authorized under Article VII, Section 10 of the Illinois Constitution and by the provisions of the Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. NOW, THEREFORE, in consideration of the aforementioned recitals and the mutual covenants contained herein, the PARTIES hereto agree as follows: I. CONSTRUCTION A. Construction Contract. The GRANTEE or IDOT shall enter into a contract with a contractor to furnish all labor and materials needed to construct the PROJECT. In awarding and administering the contract, the GRANTEE or IDOT shall comply with all applicable state and federal laws and regulations. To the extent that any of the provisions of this section conflict with any state or federal law or regulation, said law or regulation shall control. B. Bid Documents. The GRANTEE or IDOT shall prepare contract bid documents for the PROJECT, which shall include the minimum qualifications, plans and specifications, special provisions, cost estimates and details regarding any pre-bid conference or site inspection and whether such pre-bid conference or site inspection is mandatory. If the PROJECT is let by the GRANTEE, the GRANTEE shall keep a record of all individuals who request bid documents and shall notify all individuals recorded as having requested bid documents of any changes with respect to any pre-bid conference or site inspection not later than twenty-four (24) hours prior to the original scheduled date and not less than two (2) business days prior to any newly scheduled date. Page 8 of 22 A8.Page 220 of 454 3 C. Bid Notice. If the PROJECT is let by the GRANTEE, the GRANTEE shall publish a bid notice on the GRANTEE’s website at least fourteen (14) calendar days before the date for the submission of bids. D. Changes to Bids. If the PROJECT is let by the GRANTEE, no bid may be changed, amended or supplemented in any way after the date and time for submission of bids. E. Bid Opening. If the PROJECT is let by the GRANTEE, all bids shall be opened, and a record of such bids shall be made on the date and at the time and location as stated in the bid notice or as prescribed in an addendum issued by the GRANTEE. If it is determined that an error was made in the public reading of the bids, the GRANTEE shall notify all bidders of such error and reconvene the bid opening to correct the record as soon as reasonably possible. F. Bid Reissuance. If the PROJECT is let by the GRANTEE and only one (1) bid has been submitted, the GRANTEE shall determine whether to open the bid or return the bid to the bidder via certified mail and reissue the bid notice or use a different method to award the contract. G. Bid Tabulation. If the PROJECT is let by the GRANTEE, the GRANTEE shall review, evaluate and tabulate responsive bids. In determining the apparent low bid, the GRANTEE shall consider the responsibility of the bidder, including, but not limited to, the bidder’s experience and past performance, financial capacity, staff qualifications, and the willingness and ability to meet time requirements. H. County Review. If the PROJECT is let by the GRANTEE, the GRANTEE shall direct the bids, bid tabulation and its recommendation to the COUNTY, with justification supporting such recommendation. The COUNTY shall review the bids, bid tabulation and the GRANTEE’s recommendation within seven (7) calendar days of receipt and indicate its approval or disapproval thereof in writing. If the GRANTEE does not receive a response from the COUNTY within this time period, or receive a request for an extension of time, which request shall be reasonably considered, the lack of response shall be deemed approval. I. Contract Execution. If the PROJECT is let by the GRANTEE, the GRANTEE shall negotiate the terms of and execute the contract. The GRANTEE shall forward a copy of the construction contract for the PROJECT to the COUNTY no later than fourteen (14) calendar days after execution. J. Pre-Construction Notices. The GRANTEE shall provide no less than fourteen (14) calendar days’ advance written notice to the COUNTY prior to the pre-construction meeting for the PROJECT and no less than seven (7) calendar days’ advance written notice to the COUNTY prior to the start of construction of the PROJECT. K. Insurance. If the PROJECT is let by the GRANTEE, the GRANTEE shall require that the construction contractor name the COUNTY as an additional insured under the contractor’s general liability insurance policy. If the PROJECT is let by IDOT, the GRANTEE shall request that IDOT require the construction contractor to name the COUNTY as an additional insured under the contractor’s general liability insurance policy. Page 9 of 22 A8.Page 221 of 454 4 L. Right of Inspection. The COUNTY and its authorized agents shall have reasonable rights of inspection (including pre-final and final inspection) during construction of the PROJECT. The GRANTEE shall work cooperatively with the COUNTY to address and resolve any concerns raised by the COUNTY with respect to construction of the PROJECT. Any dispute(s) concerning the construction of the PROJECT shall be resolved in accordance with Section VII (I) of this AGREEMENT. M. Final Inspection Notice. The GRANTEE shall provide no less than fourteen (14) calendar days’ advance written notice to the COUNTY prior to final inspection of the PROJECT. N. County Signage. The GRANTEE shall permit the COUNTY to erect signage at or near the construction site(s), on the GRANTEE’s property, indicating the COUNTY’s participation on the PROJECT. O. Submittals. All submittals required of the GRANTEE under this section of the AGREEMENT shall be directed to: Bureau Chief of Construction Attn: Holly Cichy, P.E. Cook County Department of Transportation and Highways 69 W. Washington Street, 24th Floor Chicago, IL 60602 E-mail: holly.cichy@cookcountyil.gov II. PHASE III ENGINEERING A. Engineering Agreement. The GRANTEE shall enter into an agreement with a professional engineering firm/consultant to perform Phase III engineering services for the PROJECT. Phase III engineering services may include attendance at pre-construction and progress meetings, providing full-time or part-time inspection services and providing material testing reports. The GRANTEE shall forward a copy of the Phase III engineering agreement to the COUNTY within fourteen (14) calendar days of execution. B. Consultant Selection. In awarding and administering the Phase III engineering agreement, the GRANTEE shall comply with all applicable state and federal laws and regulations. C. County Monitoring. The COUNTY may periodically visit the construction site(s) to confirm that Phase III engineering services are being performed in accordance with the Phase III engineering agreement for the PROJECT. The COUNTY shall detail in writing any observations, objections and/or recommendations for review and consideration by the GRANTEE. D. Disputes. The PARTIES shall work cooperatively to address and resolve any comments and/or objections raised by the COUNTY regarding Phase III engineering services for the PROJECT. Any dispute(s) concerning the performance of Phase III engineering services shall be resolved in accordance with the Section VII (I) of this AGREEMENT. Page 10 of 22 A8.Page 222 of 454 5 E. Lead Agency. The GRANTEE agrees to assume overall responsibility for the PROJECT, including ensuring that all required permits and joint participation and/or force account agreements are secured. F. County Permits. The COUNTY shall grant and consent to any and all permits for right of access (ingress or egress) and/or temporary use of its property within the PROJECT limits to the GRANTEE and/or its agents, without charge of permit fees to the GRANTEE. Any permit(s) for right of access and/or temporary use of any of the COUNTY’s property shall not be unreasonably withheld by the COUNTY. G. Grantee Resources and Staff. Upon written concurrence from the COUNTY, the GRANTEE may elect to perform Phase III engineering services for the PROJECT using its own resources and staff. Notwithstanding the foregoing, the provisions of Section V (I) (3) remain in effect and the COUNTY will not reimburse the GRANTEE for any administrative costs expended by the GRANTEE, including staff salaries and wages. H. Submittals. All submittals required of the GRANTEE under this section of the AGREEMENT shall be directed to: Bureau Chief of Construction Attn: Holly Cichy, P.E. Cook County Department of Transportation and Highways 69 W. Washington Street, 24th Floor Chicago, IL 60602 E-mail: holly.cichy@cookcountyil.gov III. MAINTENANCE A. Definition. As used herein, the terms “maintain” and “maintained” mean keeping the facility being maintained in good and sufficient repair and appearance. Such maintenance includes the full responsibility for the construction, removal and/or replacement of the maintained facility when needed. B. Duty to Maintain. Before, during and after completion of construction of the PROJECT, the GRANTEE shall maintain, or cause to be maintained, those portions of the PROJECT under its established jurisdictional authority. This duty to maintain shall survive termination of this AGREEMENT. IV. SCHEDULE AND TERMINATION A. Notice to Proceed. Execution of this AGREEMENT by the PARTIES shall be deemed a “Notice to Proceed” for the GRANTEE to commence work on the PROJECT. B. Schedule. Construction of the PROJECT must be completed within twenty-eight (28) months from the Effective Date of this AGREEMENT, as defined in Section VII (J) below. Page 11 of 22 A8.Page 223 of 454 6 C. Inactivity. This AGREEMENT and the covenants contained herein shall become null and void in the event that the construction contract for the PROJECT is not awarded within eighteen (18) months subsequent to the Effective Date of this AGREEMENT, as defined in Section VII (J) below. D. Suspension or Early Termination. Subject to Section VII (L) below, the GRANTEE agrees that, if the COUNTY determines that the GRANTEE has not complied with or is not complying with, has failed to perform or is failing to perform, has not met or is not meeting significant PROJECT milestones or objectives, or is in default under any of the provisions of this AGREEMENT, whether due to failure or inability to perform or any other cause whatsoever, the COUNTY, after written notification to the GRANTEE of said non- compliance or default and failure by the GRANTEE to correct said violations within sixty (60) calendar days, may: 1. suspend or terminate this AGREEMENT in whole or in part by written notice, and/or: 2. demand refund of any funds disbursed to the GRANTEE; 3. deduct any refunds or repayments from any funds obligated to, but not expended by the GRANTEE, whether from this or any other project; 4. temporarily withhold cash payments pending correction of deficiencies by the GRANTEE or more severe enforcement action by the COUNTY; 5. disallow all or part of the cost of the activity or action not in compliance; 6. take other remedies legally available; or 7. take appropriate legal action. E. Termination. This AGREEMENT terminates upon completion of the PROJECT and final reimbursement by the COUNTY, or December 31, 2023, whichever date is earlier. F. Extensions. The DEPARTMENT’s Superintendent or their designee may extend in writing any deadline imposed by this section, including, but not limited to, the termination date of the AGREEMENT. V. FINANCIAL A. Cost Estimate. The total estimated cost of construction and Phase III engineering services for the PROJECT is Five Million Seven Hundred Four Thousand Dollars ($5,704,000). B. Grantee Cost Participation. The GRANTEE agrees to pay all actual construction and Phase III engineering costs for the PROJECT, subject to reimbursement by the COUNTY as hereinafter stipulated. C. County Cost Participation. The COUNTY agrees to reimburse the GRANTEE for 8.77% of actual construction and Phase III engineering costs for the PROJECT (the “COUNTY’S SHARE”), up to a total maximum contribution of Five Hundred Thousand Dollars ($500,000) (the “MAXIMUM CONTRIBUTION”). D. Advance Payment. The COUNTY agrees that upon award of the construction contract for the PROJECT and receipt of an invoice from the GRANTEE, the COUNTY shall make an advance payment to the GRANTEE in the amount of Two Hundred Fifty Thousand Dollars Page 12 of 22 A8.Page 224 of 454 7 ($250,000). This amount represents 50% of the COUNTY’s MAXIMUM CONTRIBUTION under this AGREEMENT. E. Second Payment. The COUNTY agrees that upon completion of 70% of the construction contract and receipt of an invoice from the GRANTEE, the COUNTY shall make a second payment to the GRANTEE in the amount of One Hundred Twenty-Five Thousand Dollars ($125,000). This amount and the advance payment to the GRANTEE represent 75% of the COUNTY’s MAXIMUM CONTRIBUTION under this AGREEMENT. F. Final Reimbursement. The COUNTY agrees that upon completion of construction of the PROJECT and receipt of an invoice from the GRANTEE, the COUNTY shall make a final payment to the GRANTEE for the balance of the COUNTY’S SHARE under this AGREEMENT. The amount of the final payment shall be based upon the actual construction and Phase III engineering costs for the PROJECT and shall reflect the COUNTY’s prior payments to the GRANTEE. In the event that the prior payments made to the GRANTEE by the COUNTY exceed the COUNTY’S SHARE under this AGREEMENT, the COUNTY may require the GRANTEE to return any or all excess funds. G. Final Reimbursement Documentation. In order to receive final reimbursement from the COUNTY, the GRANTEE must submit the following documentation along with the final invoice: 1. a cover letter addressed to the DEPARTMENT’s Bureau Chief of Construction, including the name of the PROJECT and its associated section number; 2. copies of all cancelled checks paid to IDOT, the consultant(s) and/or contractor(s) (or copies of the associated bank ledgers reflecting the payments), or a letter(s) from IDOT, the consultant(s) and/or contractor(s) confirming payment was received for the service(s) rendered; and 3. copies of all associated invoices submitted to the GRANTEE by IDOT, the consultant(s) and/or the contractor(s) for the service(s) rendered. H. Insufficient Documentation. If the documentation submitted by the GRANTEE for final reimbursement is reasonably deemed by the COUNTY as not sufficiently documenting the work completed, the COUNTY may require further records and supporting documents to verify the amounts, recipients and uses of all funds invoiced pursuant to this AGREEMENT. I. Ineligible Expenditures. It is understood and agreed to by the PARTIES that the COUNTY will not reimburse the GRANTEE for any expenditures that are: 1. contrary to the provisions of this AGREEMENT; 2. not directly related to carrying out construction or Phase III engineering services for the PROJECT; 3. of a regular and continuing nature, including, but not limited to, administrative costs, staff and overhead costs, rent, utilities and maintenance costs; 4. incurred without the consent of the COUNTY after written notice of suspension or termination of any or all of the COUNTY’s obligations under Section IV (D) of this AGREEMENT; and 5. in excess of the COUNTY’s MAXIMUM CONTRIBUTION under this AGREEMENT. Page 13 of 22 A8.Page 225 of 454 8 J. Supplemental or Substitute Work. Either PARTY may request, after the construction contract is awarded, that supplemental or costlier substitute work be added to the contract’s scope of work. The GRANTEE will cause said supplemental or substitute work to be added to the contract, provided that said work shall not unreasonably delay the PROJECT schedule. Unless otherwise agreed to by the PARTIES in writing, whichever PARTY requested or caused said supplemental or costlier substitute work shall pay for the cost increases of said work in full. K. Funding Breakdown. A funding breakdown is incorporated into and made a part of this AGREEMENT and attached hereto as EXHIBIT A. L. Submittals. All submittals required of the GRANTEE under this section of the AGREEMENT shall be directed to: Bureau Chief of Construction Attn: Holly Cichy, P.E. Cook County Department of Transportation and Highways 69 W. Washington Street, 24th Floor Chicago, IL 60602 E-mail: holly.cichy@cookcountyil.gov VI. REPORTING A. Quarterly Performance Reports. The GRANTEE must submit quarterly performance reports to the COUNTY no later than thirty (30) days after the reporting period as determined by the COUNTY. Quarterly performance reports must include the following information: 1. a cover letter addressed to the DEPARTMENT’s Bureau Chief of Strategic Planning and Policy, including the name of the PROJECT and its associated section number; 2. an estimated percentage of construction work completed for the PROJECT; 3. a statement indicating whether construction of the PROJECT is on, behind or ahead of schedule; 4. a record of construction activities and expenditures to date and for the current reporting period; 5. a forecast of quarterly construction activities and expenditures for the remainder of the PROJECT; and 6. any significant changes to the PROJECT schedule. B. Extensions. The GRANTEE may request to extend the due date of any quarterly performance reports and the COUNTY will reasonably consider any such requests. C. Use of Reports. The COUNTY will use quarterly performance reports to compare the rate of the GRANTEE’s actual expenditures to the planned amounts in the approved funding breakdown for the PROJECT (EXHIBIT A) and to track construction activities against the approved milestones in the PROJECT schedule, which is incorporated into and a made part of this AGREEMENT and attached hereto as EXHIBIT B. Page 14 of 22 A8.Page 226 of 454 9 D. Final Performance Report. The GRANTEE must submit a final performance report with its request for final reimbursement. The final report should describe cumulative construction activities, including a complete description of the GRANTEE’s achievements with respect to the PROJECT’s objectives and milestones. The COUNTY will not issue final reimbursement until the final report is submitted. E. Report Format. The GRANTEE shall use whatever forms or documents are required for use by the COUNTY in submitting the quarterly and final performance reports. F. Failure to Report. The GRANTEE understands and agrees that the failure to submit timely and complete performance reports will result in the delay of funds and/or the denial of future funding. G. Submittals. All submittals required of the GRANTEE under this section of the AGREEMENT shall be directed to: Bureau Chief of Strategic Planning and Policy Attn: Jesse Elam Cook County Department of Transportation and Highways 69 W. Washington Street, 23rd Floor Chicago, IL 60602 E-mail : Jesse.Elam@cookcountyil.gov VII. GENERAL CONDITIONS A. Authority to Execute. The PARTIES hereto have read and reviewed the terms of this AGREEMENT and by their signatures as affixed below represent that the signing party has the authority to execute this AGREEMENT and that the PARTIES intend to be bound by the terms and conditions contained herein. B. Binding Successors. This AGREEMENT shall be binding upon and inure to the benefit of the PARTIES hereto and their respective successors and approved assigns. C. Compliance with Laws, Rules and Regulations. The PARTIES shall at all times observe and comply with all federal, state and local laws and regulations, as amended from time to time, in carrying out the terms and conditions of this AGREEMENT. D. Conflicts of Interest. The GRANTEE understands and agrees that no director, officer, agent or employee of the GRANTEE may have an interest, whether directly or indirectly, in any contract or agreement or the performance of any work pertaining to this AGREEMENT; represent, either as an agent or otherwise, any person, trust or corporation, with respect to any application or bid for any contract or agreement or work pertaining to this AGREEMENT; or take, accept or solicit, either directly or indirectly, any money or thing of value as a gift or bribe or means of influencing his or her vote or actions. Any contract or agreement made and procured in violation of this provision is void and no funds under this AGREEMENT may be used to pay any cost under such a contract or agreement. Page 15 of 22 A8.Page 227 of 454 10 E. Conflict with Exhibits. In the event of a conflict between any exhibit attached hereto and the text of this AGREEMENT, the text of this AGREEMENT shall control. F. Counterparts. This AGREEMENT may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which shall be deemed one and the same instrument. G. County Section Number. The PROJECT is hereby designated as COUNTY section number 20-IICRD-01-PV. The GRANTEE shall include COUNTY section number 20-IICRD-01-PV on all PROJECT-related submittals, including, but not limited to, emails, correspondence and invoices. H. Designation of Representatives. Not later than fourteen (14) calendar days after the Effective Date of this AGREEMENT, as defined in Section VII (J) below, each PARTY shall designate in writing a full-time representative for the carrying out of the AGREEMENT. Each representative shall have the authority, on behalf of the respective PARTY, to make decisions relating to the work covered by this AGREEMENT. Representatives may be changed, from time to time, by subsequent written notice. Each representative shall be readily available to the other. I. Dispute Resolution. In the event of any dispute, claim, question or disagreement arising out of the performance of this AGREEMENT, the PARTIES hereto shall consult and negotiate with each other in good faith to settle the dispute, claim, question or disagreement. In the event the PARTIES cannot mutually agree on the resolution of the dispute, claim, question or disagreement, the decision of the DEPARTMENT’s Superintendent shall be final. J. Effective Date. The Effective Date of this AGREEMENT shall be the date that the last authorized signatory signs and dates this AGREEMENT. This AGREEMENT shall become effective only in the event the corporate authorities of each PARTY approve this AGREEMENT. K. Entire Agreement. This AGREEMENT constitutes the entire agreement of the PARTIES concerning all matters specifically covered by this AGREEMENT and supersedes all prior written and oral agreements, commitments and understandings among the PARTIES. There are no representations, covenants, promises or obligations not contained in this AGREEMENT that form any part of this AGREEMENT or upon which any of the PARTIES is relying upon in entering into this AGREEMENT. L. Force Majeure. No PARTY shall be liable for any delay or non-performance of its obligations hereunder by any contingency reasonably beyond its control, including, but not limited to, acts of God, war, civil unrest, labor strikes or walkouts, fires, pandemics and/or natural disasters. M. Indemnification. The GRANTEE shall indemnify, defend and hold harmless the COUNTY and its commissioners, officers, directors, employees and agents, and their respective heirs, successors and assigns, from and against any and all claims, liabilities, damages, losses and expenses, including, but not limited to, legal defense costs, attorneys’ fees, Page 16 of 22 A8.Page 228 of 454 11 settlements or judgments, caused by the negligent acts, omissions or willful misconduct of the GRANTEE, its officers, directors, employees, agents, consultants, contractors, subcontractors or suppliers in connection with or arising out of the performance of this AGREEMENT. N. Modification. This AGREEMENT may only be modified by a written instrument executed by the DEPARTMENT’s Superintendent and an authorized representative of the GRANTEE. O. No Individual or Personal Liability. The PARTIES agree that the actions taken and the representations made by each respective PARTY and by their respective corporate authorities have not been taken or made in anyone’s individual capacity and no mayor/president, board member, council member, official, officer, employee, volunteer or representative of any PARTY will incur personal liability in conjunction with this AGREEMENT. P. No Third-Party Beneficiaries. This AGREEMENT is not intended to benefit any person, entity or municipality not a party to this AGREEMENT, and no other person, entity or municipality shall be entitled to be treated as beneficiary of this AGREEMENT. This AGREEMENT is not intended to and does not create any third-party beneficiary or other rights in any third person or party, including, but not limited to, any agent, contractor, subcontractor, consultant, volunteer or other representative of any PARTY hereto. No agent, employee, contractor, subcontractor, consultant, volunteer or other representative of any PARTY hereto will be deemed an agent, employee, contractor, subcontractor, consultant, volunteer or other representative of the other. Q. Notices. Unless otherwise specified, all reports, notices and other communications related to this AGREEMENT shall be in writing and shall be personally delivered or mailed via first class, certified or registered U.S. Mail or electronic mail delivery to the following persons at the following addresses: To the COUNTY: Jennifer (Sis) Killen, P.E., PTOE Acting Superintendent Cook County Department of Transportation and Highways 69 W. Washington Street, 24th Floor Chicago, IL 60602 E-mail : Jennifer.Killen@cookcountyil.gov To the GRANTEE: Rajeev Dahal City of Evanston 2100 Ridge Avenue Evanston, IL 60201 E-mail : rdahal@cityofevanston.org R. Project Location. A map showing the PROJECT limits is incorporated into and made a part of this AGREEMENT and attached hereto as EXHIBIT C. S. Recitals. The introductory recitals included at the beginning of this AGREEMENT are agreed to and incorporated into and made a part of this AGREEMENT. Page 17 of 22 A8.Page 229 of 454 12 T. Records Maintenance. The GRANTEE shall maintain during the term of this AGREEMENT and for a period of three (3) years thereafter complete and adequate financial records, accounts and other records to support all PROJECT expenditures. These records and accounts shall include, but not be limited to, records providing a full description of each activity being assisted with COUNTY funds; a general ledger that supports the costs being charged to the COUNTY; records documenting procurement of goods and services; contracts for goods and services; invoices; billing statements; cancelled checks; bank statements; schedules containing comparisons of budgeted amounts and actual expenditures; and construction progress schedules. U. Reviews and Audits. The GRANTEE shall give the COUNTY access to all books, accounts, records, reports and files pertaining to the administration, receipt and use of COUNTY funds under this AGREEMENT to necessitate any reviews or audits. V. Section Headings. The descriptive section and subsection headings used in this AGREEMENT are for convenience only and shall not control or affect the meaning or construction of any of the provisions thereof. W. Severability. If any term of this AGREEMENT is to any extent illegal, otherwise invalid, or incapable of being enforced, such term shall be excluded to the extent of such invalidity or unenforceability; all other terms hereof shall remain in full force and effect; and, to the extent permitted and possible, the invalid or unenforceable term shall be deemed replaced by a term that is valid and enforceable and that comes closest to expressing the intention of such invalid or unenforceable term. X. Timely Review and Approval. Wherever in this AGREEMENT approval or review by either the COUNTY or GRANTEE is provided for, said approval or review shall not be unreasonably delayed or withheld. Y. Venue and Applicable Law. All questions of interpretation, construction and enforcement, and all controversies with respect to this AGREEMENT, will be governed by the applicable constitutional, statutory and common law of the State of Illinois. The PARTIES agree that, for the purposes of any litigation relative to this AGREEMENT and its enforcement, venue will be in the Circuit Court of Cook County, Illinois or the Northern District, Eastern Division of the United States District Court, Chicago, Illinois, and the PARTIES consent to the in personam jurisdiction of said Courts for any such action. Z. Waiver of Default. The failure by the COUNTY or GRANTEE to seek redress for violation of or to insist upon strict performance of any condition or covenant of this AGREEMENT shall not constitute a waiver of any such breach or subsequent breach of such covenants, terms, conditions, rights and remedies. No provision of this AGREEMENT shall de deemed waived by the COUNTY or GRANTEE unless such provision is waived in writing. (signature page to follow) Page 18 of 22 A8.Page 230 of 454 13 IN WITNESS WHEREOF, the PARTIES have executed this AGREEMENT on the dates indicated. EXECUTED BY COUNTY OF COOK: EXECUTED BY CITY OF EVANSTON: _____________________________ _____________________________ Toni Preckwinkle Stephen Hagerty President Mayor Cook County Board of Commissioners This _____ day of __________, _______ This _____ day of __________, _______ ATTEST: _________________________ ATTEST: _________________________ County Clerk City Clerk _____________________________________________________________________________________ RECOMMENDED BY: APPROVED AS TO FORM: Kimberly M. Foxx, State’s Attorney _____________________________ By: _____________________________ Jennifer (Sis) Killen, P.E., PTOE Assistant State’s Attorney Acting Superintendent County of Cook Department of Transportation and Highways Page 19 of 22 A8.Page 231 of 454 14 EXHIBIT A Funding Breakdown PHASE TOTAL ESTIMATED COST GRANTEE SHARE COUNTY SHARE Construction and Phase III Engineering $5,704,000 Balance 8.77% (up to $500,000) Page 20 of 22 A8.Page 232 of 454 15 EXHIBIT B Project Schedule March 2021 90% Design Submittal July 2021 100% Design Complete December 2021 Advertise January 2022 Bid Opening April 2022 Construction Start November 2022 Construction Complete Page 21 of 22 A8.Page 233 of 454 \, !:: 10 9 )a�� >� EXHIBITC Page 22 of 22 A8.Page 234 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Kimberly Richardson, Interim Assistant City Manager Subject: Approval of a Service Contract with the University of Illinois in Chicago for Staff Racial Equity Policy/Program development training. Date: February 22, 2021 Recommended Action: Staff recommends City Council adoption of Resolution 29 -R-21 authorizing the City Manager to execute a service agreement with the University of Illinois System (400 S. Peoria Street., Ste.400, M/C107, Chicago, IL 60607) for the services of Dr. Kathleen Yang -Clayton to train and develop staff on the Racial Equity Diversity and Inclusion (REDI) Committee staff to implement programs/policies with an racial equity lens in the amount of $50,000.00. Funding Source: Funding for this project from the City Manager’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY21 budget of $106,000. Council Action: For Action Summary: In 2019, the City Manager approved a 3-month professional services agreement with UIC Systems for the services of Dr. Kathleen Clayton, to provide staff training and support on the implementation of the Racial Equity Impact Assessment (REIA) model to evaluate and the development of recommendations for the City's Social Service program review. This new contract, will be a12-month agreement to provide training and support tailored to the City's internal equity team, also known as the Racial Equity Diversity and Inclusion (REDI) Committee. The REDI committee is an 15-member cohort, representing staff from every city department. Dr. Clayton will work with staff on pilot projects that will go through a cycle of measurement, collection, and analysis grounded in a racial equity impact framework for internal process improvement. A9.Page 235 of 454 Scope of Work: 1.Planning Meeting and Timeline - Create a timeline for the pilot projects and identify key meeting dates and milestones for the project teams to meet. Monthly committee meetings and bi-weekly meetings with Committee's leadership. 2.Data Collection and Analysis - Provide continuing analysis on the REIA model to solicit relevant and impactful feedback from staff working on the pilot projects. 3.Equity Process Improvement Trainings - Identify key discussions and concepts that must happen in order for the ideas of racial equity to be translated into the work of responsive public administration service delivery. 4.Presentation of Pilot Project results, feedback, and evaluation memo - A written report on the results from the pilot projects to assess strategic next steps for continuing work and training for the REDI committee which may include initial departments that are prepared to incorporate racial equity impact analysis into their internal operations. Attached is a copy of the REDI Committee 2021 work plan. Dr. Kathleen Yang-Clayton Bio Dr. Kathleen Yang-Clayton is the Director of Undergraduate Studies and Civic Partnerships for the Department of Public Administration, where she works to ensure that the growth and expansion of the bachelor’s degree program in public policy engages the top government, nonprofit and philanthropic leaders in the city and state. She received her Ph.D. in Sociology from the University of Chicago and also holds an M.S. in Natural Resource and Agricultural Economics from the University of Arizona. Her experience in social justice and racial equity campaigns includes immigrant and voting rights issues, with a current focus on expanding the use of racial equity policy analysis across a range of sectors and issue areas. Her cross - movement work on voting rights resulted in the passage of landmark legislation in Illinois that expanded access to underserved communities through Same-Day Registration. She is a co- founder of a racial equity leadership development organization, sits on several boards and associations, is the faculty adviser for UIC’s chapter of the Roosevelt Institute, and recipient of a civic engagement research award for UIC faculty by the Institute for Policy and Civic Engagement at UIC for spring 2018. Her past experience i s reflected in her course content, with an emphasis on team -building and leadership development, emphasizing storytelling and narrative change in policy campaigns, and the use of technical models such as racial equity impact analysis tools to improve the impact of policies across the city and state for all communities. Attachments: Page 2 of 15 A9.Page 236 of 454 Resolution 29-R-21, Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee Services Agreement- UIC- REDI Committee 2021 Evanston REDI Activities and Outcomes 2021 Page 3 of 15 A9.Page 237 of 454 2/11/2021 29-R-21 A RESOLUTION Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Professional Services Agreement (the “Agreement”) by and between the City and the Board of Trustees for the University of Illinois, an Illinois not-for-profit corporation. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The Agreement will fund an initiative called the “Racial Equity Diversity and Inclusion (‘REDI’) Committee” that will conduct an equity-driven pilot project for City staff; the committee will go through a cycle of measurement, collection and analysis grounded in a racial equity impact framework for internal process improvement in the amount of fifty thousand and 00/100 dollars ($50,000.00). SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that she deems to be in the best interests of the City. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. Page 4 of 15 A9.Page 238 of 454 29-R-21 ~2~ _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2021 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 15 A9.Page 239 of 454 29-R-21 ~3~ EXHIBIT 1 PROFESSIONAL SERVICES AGREEMENT Page 6 of 15 A9.Page 240 of 454 Page 1 of 5Rev: 2-2019 This form may be used only for transactions of $10,000 or more. This form may not be used for healthcare-related services. Agreement between The Board of Trustees of the University of Illinois and the City of Evanston The parties to this Agreement are the Board of Trustees of the University of Illinois, a body corporate and politic of the State of Illinois, on behalf of its Great Cities Institute, CUPPA at Chicago ("University") and the City of Evanston , a(n) Illinois Local Government Agency with a principal office located at 2100 Ridge Ave, Evanston, IL 60201 (“Client”). ARTICLE 1: PURPOSE Client desires to engage the expertise of University to perform certain services as described below ("Services"). University has determined that performing the services will promote one or more of the University's missions of public service, research, teaching, and economic development. ARTICLE 2: SCOPE OF SERVICES 2.1 Services to Be Performed. University shall perform the following Services, which may not begin until this Agreement is signed by both parties: The client expects to receive the following equity-driven pilot project cycle. The pilot projects identified by the client’s Racial Equity Diversity and Inclusion (REDI) committee will go through a cycle of measurement, collection and analysis grounded in a racial equity impact framework for internal process improvement. 1. Planning Meeting and Timeline - Create a timeline for the pilot projects and identify key meeting dates and milestones for the project teams to meet. This will be shared in a 1-2 page memo. 2. Data Collection and Analysis - Provide continuing analysis on the REIA model to solicit relevant and impactful feedback from staff working on the pilot projects. 3. Equity Process Improvement Trainings - Identify key discussions and concepts that must happen in order for the ideas of racial equity to be translated into the work of responsive public administration service delivery. Prepare and facilitate between 4-6 internal meetings related to the pilot projects. 4. Presentation of Pilot Project results, feedback and evaluation memo - A short 5-7 page report will use the results from the pilot projects to assess strategic next steps for continuing work and training for the REDI committee which may include initial departments that are prepared to incorporate racial equity impact analysis into their internal operations. 5. Evanston Equity Project - A deliberative model of community engagement to work with the residents of Evanston to identify and prioritize fundable projects. This service will be sub- contracted to Thea Crum and the Participatory Budgeting Project at the Great Cities Institute. All meetings, data preparation, translation of materials, outreach and final reporting will be covered by this team. 2.2 Deliverables. As part of the Services, University shall deliver to Client the following items "Deliverables": Page 7 of 15 A9.Page 241 of 454 Page 2 of 5Rev: 2-2019 Deliverables for this project: 1. Q1 - An initial 1-2 page memo with the overview of the year - begin monthly workshops, meet bi-weekly with leadership team. Q2 - Ongoing monthly workshops, presentation to senior staff and other stakeholders as needed. Q3 - Development of the REDI101 Workshop and pilot testing completed - initial slide deck and write-ups by project teams to be submitted by the end of the quarter. Q4 - A report of of 3-5 pages based on the results of the pilot projects. A powerpoint presentation will also be created to share with all stakeholders. ARTICLE 3: TERM AND TERMINATION 3.1 Term. This Agreement takes effect on the date of last signature appearing below and expires on December 31, 2021 unless terminated or renewed by the parties. The term, including all renewals, shall not exceed 10 years. 3.2 Renewal Options. The parties may renew this Agreement only by written amendment. 3.3 Termination for Cause. A party will have 10 days (or any longer period agreed to by the aggrieved party) to cure a breach of this Agreement after receiving notice of such breach by the aggrieved party. The aggrieved party may consider this Agreement terminated without further notice if the defaulting party fails to cure the breach within the prescribed period. 3.4 Termination for Convenience. Either party may terminate this Agreement for convenience upon 30 days' prior written notice to the other party. 3.5 Effect of Early Termination. In the event of early termination, Client shall pay University for Services performed and Deliverables provided to the date of termination, and for the cost of all non-cancellable obligations made on Client's behalf. ARTICLE 4: COMPENSATION 4.1 Rate of Compensation. Client shall compensate University for Services performed under this Agreement in accordance with the option indicated below: Option A:. Option B:, not to exceed hours The fixed amount of $ 50,000 An hourly rate of $ and not to exceed $. Option C:A daily rate of $, not to exceed days and not to exceed $. Option D: 4.2 Payment Schedule. University will submit an invoice to Client for Services performed, including any allowable reimbursable expenses incurred according to the following schedule: Page 8 of 15 A9.Page 242 of 454 Page 3 of 5Rev: 2-2019 January-March 2021:$15,000; April-June:$15,000; July-September:$15,000; Oct.-Dec.:$5,000 Within 30 days of its receipt of invoice, Client will remit the total due to University at the address indicated on the invoice. University will not pay interest on Client funds advanced or otherwise held on deposit. 4.3 Late Payments. University will assess a Late Payment Charge of 1.5% per month (18% per annum), plus a $2 past due charge per month, on all past due balances. University may refer Client's past due account for collection and may authorize legal action against Client for collection. Client shall be liable for all reasonable collection costs and expenses, including attorney's fees and court costs. 4.4 Suspension of Services. University may suspend performance of Services upon five days' written notice for Client's failure to make timely payments. University will resume performance upon Client's payment of all monies owed to University, provided that Client is not otherwise in default of its obligations under this Agreement. ARTICLE 5: LIABILITY AND WARRANTY 5.1 DISCLAIMER. University makes no representations, and disclaims all expressed and implied warranties, including but not limited to warranties of merchantability, fitness for a particular purpose, and non-infringement relating to all Services and Deliverables furnished to Client under this Agreement. 5.2 Limitation of Liability. University shall not be liable to Client for any indirect, special, exemplary, consequential, or incidental damages or lost profits arising out of, or relating to, this Agreement, even if University had been advised of the possibility of such damages. University's liability to Client for breach of contract damages shall not exceed the amount of compensation actually paid by Client under the Agreement. 5.3 Warranty Regarding Information. Client represents to University that no material or information provided to University includes any legally actionable, libelous, or otherwise unlawful statements or information. Client shall be responsible for all claims and liabilities arising out of any statements or information furnished to University by Client under this Agreement. ARTICLE 6: INSURANCE During all times relevant to this Agreement, each party shall maintain general liability insurance, whether through a commercial policy or through a program of self-insurance, with minimum limits of $1 million per claim or occurrence and $2 million aggregate. If services provided under this contract include any professional services, each party shall also maintain professional liability insurance, whether through a commercial policy or through a program of self-insurance, with minimum limits of $1 million per claim or occurrence and $3 million aggregate. Each party shall comply with applicable state laws governing workers' compensation and mandatory insurance for vehicles. Within seven days of request, a party shall provide to the requesting party a certificate of insurance evidencing the coverage required by this Article 6. ARTICLE 7: RIGHTS IN DELIVERABLES Title to existing intellectual property used by University in performing the Services and creating the Deliverables shall remain vested in the original owner. Title to all intellectual property conceived or reduced to practice by University employees and agents in performing the Services and in creating the Deliverables shall vest in University. Title to tangible Deliverables identified in Article 2.2 shall vest in Client upon delivery by University. Page 9 of 15 A9.Page 243 of 454 Page 4 of 5Rev: 2-2019 ARTICLE 8: THIRD PARTY INTELLECTUAL PROPERTY RIGHTS Client represents to University that it has all necessary intellectual property rights in any proprietary material or information provided required to perform the Services or to be included in the Deliverables and Client shall pay all costs and expenses, including royalties and license fees, incident to any such third party intellectual property rights. Client shall indemnify University and its trustees, officers and employees against all third party infringement claims arising from intellectual property rights furnished by Client to University for its use in performing the Agreement. ARTICLE 9: GENERAL PROVISIONS 9.1 Force Majeure. A party is excused from performing its obligations under this Agreement when conditions beyond its control and unforeseen by the parties make its performance commercially impractical, illegal, or impossible. Conditions of excuse include, but are not limited to natural disasters, strikes, fires, war, terrorism and threats of terrorism, and government actions. So long as the conditions continue, the party whose performance is affected shall keep the other party fully informed about the conditions and the prospects of their ending. 9.2 Independent Contractor. The parties are independent contractors with respect to each other. Nothing in this Agreement is intended to create any association, partnership, joint venture or agency relationship between them. 9.3 Use of Name. Client shall not use University's name or protected marks for any commercial purpose without University's advance written consent. 9.4 Headings. Headings in this Agreement are intended only to assist with readability and are not substantive. 9.5 Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be unenforceable, the provision shall be severed from this Agreement so long as severance does not affect the enforceability or essential purpose of the remainder of the Agreement. 9.6 Assignment. Neither party may assign its obligations under this Agreement without the prior written consent of the other party. 9.7 Amendments. No modification of this Agreement shall be effective unless made by a written amendment signed by each party's authorized signatory. 9.8 Compliance with Laws. Each party shall perform its obligations in compliance with all relevant laws governing its performance, including, but not limited to, laws related to proprietary rights, civil rights, and import and export control. Breach of this provision is a material breach of this Agreement. 9.9 Equal Opportunity. This Agreement incorporates the Equal Employment Opportunity Clause at Section 750.10, Appendix A of the Illinois Department of Human Rights Rules. 9.10 Waiver. The failure of either party to enforce any provision of this Agreement shall not waive the party's right to later enforce the provision or the Agreement. 9.11 Non-Exclusivity. This Agreement is non-exclusive. The University may perform the same or similar services for other clients. 9.12 Counterparts/Facsimile Signatures. This Agreement may be signed in counterparts. Facsimile signatures constitute original signatures for all purposes. 9.13 Ambiguities. Any rule of construction that would resolve ambiguities against the drafting party shall not apply in interpreting this Agreement. Page 10 of 15 A9.Page 244 of 454 Page 5 of 5Rev: 2-2019 9.14 Notices. To be enforceable, all notices must be in writing and delivered to the party's representative named below by either certified mail, return receipt requested, or commercial carrier with delivery receipt. Notices are effective upon receipt by the designated representative. A party may change its representative at any time by written notice to the other party. University Representative Client Representative Name: Kathleen Yang-Clayton Name:Kimberly Richardson Title: Clinical Assistant Professor Title: Interim Assistant City Manager Address:412 S. Peoria St., Suite 400, M/C107 Address:2100 Ridge Ave City/State/Zip:Chicago/IL/60607 City/State/Zip:Evanston/IL/60201 Phone: 312-505-2336 Phone:8474488029 E-mail:kyclaytn@uic.edu E-Mail: krichardson@cityofevanston.org 9.15 Choice of Law. This Agreement shall be interpreted by application of Illinois law without regard to its conflict of laws provisions. 9.16 Integration. This Agreement with its exhibits, attachments, amendments, and incorporated references constitutes the parties' entire agreement regarding the subject matter. 9.17 Authorized Signatories. The individuals signing this Agreement on a party's behalf represent that they have the requisite authority and intent to bind that party to this Agreement. THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ILLINOIS CLIENT Signature of Avijit Ghosh, Comptroller Date Signature Date Printed Name Title Approved for legal form by Office of University Counsel [LMP 1/2019]. Changes to template require University Counsel and OBFS approval. Page 11 of 15 A9.Page 245 of 454 EVANSTON REDI ACTIVITIES AND OUTCOMES 2021 - Year 1 Prepared by Dr. Yang-Clayton, UIC Dept. of Public Admin 1/15/2021 1 MONTH ACTIVITIES (trainings, exercises, assessments) OUTCOMES 2020 November 2020 Planning and preparation of January 2021 launch: ●Training and collaboration with directors on staff recruitment for the REDI committee ●Discussion with directors on how to update and engage with them over 2021 - quarterly updates, special pilot project(s)? ●Support to the Equity and Empowerment Commission on strategic planning for 2021 Outcomes: 1.Agree to a “common vocabulary” of what racial equity is and how it connects to government service 2.Identify 20-25 staff for the REDI committee recruitment process to be completed by early December 2020 3.Agree to regular updates and accommodations for potential “special pilot projects” from directors for 2021 4.Confirm support for the 2021 REDI Committee plan December 2020 ●Finalize and invite staff to REDI 2021 committee ●Send out prep packet for REDI members that includes videos, self-reflection 2021 January 28, 2021 Learning Phase: 1.a) privilege exercise; b) difference between equity and equality 2.Present plan for 2020 and feedback - exercise in inclusion 3.Homework for next month: John Powell’s talk 4.Institutional vs. individual racism ●Start learning dynamic among committee, offer videos and short readings to prepare for January 2020 ●Do another brainstorm AFTER the training and see if there is a difference in focus (testing our assumptions) ●Ensure the new vocabulary and knowledge about racial equity is being practiced and solidified ●Prepare participants for Awareness exercises by asking them to do outreach to key constituencies within their departments Page 12 of 15A9.Page 246 of 454 Prepared by Dr. Yang-Clayton, UIC Dept. of Public Admin 1/15/2021 2 February 25, 2021 Awareness Phase (main): 1.What is power? What forms of power do we hold? 2.What happens when we practice inclusion? 3.Homework for next month: 3 conversations 4.Tools for Organizational Change ●Connect our learning with concrete improvements we can expect when we practice inclusion (better policies, better outcomes) ●Identify key inclusionary practices that would work in each department - who gets included? How do you expect that to improve performance indicators? Outcomes? March 25 2021 Visioning Phase 1: 1.How does racial equity get reflected in the vision/mission statement of the City of Evanston? How should it? 2.What would a specific mission look like for your department? 3.Homework: Off of that mission, what specific processes and procedures would you want to look at? 4.POP model for effective meetings ●Vision alignment is critical to keeping on target and not experiencing “mission drift” ●All Managers Meeting - KYC will present first ●Finalize vision/mission for the REDI committee ●Breaking down our mission by department and connecting to specific departmental policies and procedures helps to identify the specific landscape April 22, 2021 Visioning Phase 2: Presentations/assessments 1.Group learning is critical to success - since we have a lot of departments, the REDI committee must do their homework in reviewing 2.We want to come to a common set of processes and procedures 3.DARCI model of group work ●Identify a set of potential pilot projects based off the interviews and REDI discussion on fit with our mission ●(to be continued based on discussion/input from REDI committee co-chairs) May 27, 2021 Strategic planning phase 1: 1.PDSA organizational change model - Plan Do Study Act 2.Strategic planning process - discussion and inclusion of feedback ●Ensure that the Plan and Do Phases of the PDSA are in progress, with implementation of testable assumptions to be achieved between sessions ●(to be continued based on discussion/input from REDI committee co-chairs) Page 13 of 15A9.Page 247 of 454 Prepared by Dr. Yang-Clayton, UIC Dept. of Public Admin 1/15/2021 3 3.Organizing and identifying group homework targets for the Plan and Do Phases of PDSA June 24, 2021 Strategic planning phase 2: 1.Report back on progress - Study Phase 2.Start to identify potential “pilot” action that can be done during action phase ●Ensure the Study Phase of the PDSA yields concrete insights on what are barriers and opportunities for real internal change ●(to be continued based on discussion/input from REDI committee co-chairs) July 22, 2021 Preparing for Action Phase ●Potential for some groups to begin implementing their pilot projects, others may need one more round of study and adjustment ●(to be continued based on discussion/input from REDI committee co-chairs) August 26, 2021 Action Phase: 1.Take ONE idea from strategic plans and attempt to implement 2.Answer key questions: how long, who needs to be included, what are the improvements/outcomes we would expect? ●Ensure the Action Phase of the PDSA is moving forward, lessons are being brought back to the whole REDI committee. ●Create draft of a REDI 101 Workshop for REDI committee members to train on and conduct - Train the trainer begins and additional practice will happen between sessions ●(to be continued based on discussion/input from REDI committee co-chairs) September 23, 2021 Action Phase part 2 (may need two months to complete) ●Ensure the Action Phase of the PDSA is moving forward, lessons are being brought back to the whole REDI committee. ●Practice REDI 101 Workshops - create timeline for presentations in key departments in October for recruitment for Year 2 ●(to be continued based on discussion/input from REDI committee co-chairs) Page 14 of 15A9.Page 248 of 454 Prepared by Dr. Yang-Clayton, UIC Dept. of Public Admin 1/15/2021 4 October 28, 2021 Reflection and Evaluation (of strategic plans) 1.After our experience, is what we have in our plans what will be most impactful? 2.Is our timeline reasonable? ●All pilot projects will be reviewed and assessed by the REDI committee - ensure that the definition of success is based on the transparency and learning from the pilot project efforts, NOT on simple “check the box” metrics that yield no insight ●Begin annual report creation, each pilot project team will be responsible for write-up of efforts, impacts and lessons learned. ●Co-leaders will begin to work with REDI committee to identify REDI-related efforts from the DEI committee, EEC and any other city initiatives that are related to REDI efforts. ●Assess applications for the new cohort, review and make sure to send out acceptance by November REDI meeting. ●(to be continued based on discussion/input from REDI committee co-chairs) November 25 - need to adjust date due to holidays Sharing Strategic Plan with broader allies, partners ●Review draft of the annual report, identify gaps and additional input processes from key stakeholders. ●Create a powerpoint presentation on the efforts of the REDI committee for the year, include related efforts from the DEI committee, EEC and any other city initiatives that are related to REDI efforts. ●(to be continued based on discussion/input from REDI committee co-chairs) December 23, 2021 - need to adjust date due to holidays Inclusion of feedback, formal release and celebration of first year! ●Present to department heads and other internal stakeholders such as the new incoming REDI cohort ●All Managers Meeting - REDI team presentation ●Assess PDSA Pilot Projects, identify implementation opportunities for Year 2. ●Celebrate successes, identify places for improvement. ●(to be continued based on discussion/input from REDI committee co-chairs) Page 15 of 15A9.Page 249 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 14-O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures Date: February 22, 2021 Recommended Action: The City Manager recommends City Council adoption of Ordinance 14-O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures. Council Action: For Introduction and Action Summary: This ordinance modifies the city code in reference to the lead service line replacement program annuconjunction with in completed the program. replacement main water al Specially, the ordinance modifies the following aspects of the current program: • The $50 service fee applied to each loan has been deleted • The loan amount was modified from being a maximum of $4,800 to the actual amount of the plumbing costs associated with the replacement of the individual lead water service pipe • The City may offer a grant, rather than a loan, to property owners in a census block group which is in a primarily residential neighborhood where 51% or more of residents have incomes that do not exceed 80% of the Area Median Income The loan repayment will continue to be charged as a one hundred dollar ($100.00) per month (two hundred dollars ($200.00) every two (2) months) charge that will appear on the property owner's bi-monthly City water utility bill. As such, the repayment may take longer than four years as contemplated in the current city code. Background: A10.Page 250 of 454 On February 8, 2021, staff made a presentation to City Council on lead service lines and the potential temporary higher lead level spikes in the water that can happen as a result of creating partial lead service lines during a water main replacement project. Staff also made recommendations on how to increase the participation of property owners to replace their portion of the lead service line while the City completed the water main replacement project to avoid the creation of the partial lead service line. Based on the input received from the City Council, staff is requesting the City Council adopt ordinance 14 -O-21 which will increase the incentives for the property owner to participate in the lead service line replacement program. If the ordinance is adopted, staff will send letters to the property owner affected by the water main replacement work advising them of the new incentives. The letter will also advise the property owners of the date and time of a meeting that will be held to address questions and concerns that the residents might have about the program. Staff is requesting a suspension of the rules, to introduce and adopt ordinance 14 -O-21 at this Council meeting in order to provide the property owners that will be impacted by the 2021 water main project with as much time as possible to to obtain plumbing quotes and hire a plumber to complete the lead service line replacement. Attachments: Ordinance 14-O-21 Page 2 of 5 A10.Page 251 of 454 2/12/2021 14-O-21 AN ORDINANCE Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 7-12-4-2 “Installation and Maintenance of Service Pipe From Tap To Fixtures” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 7-12-4-2. – INSTALLATION AND MAINTENANCE OF SERVICE PIPE FROM TAP TO FIXTURES. (D) Lead Service Line Replacement Program and Annual Water Main Replacement Program. 1. As part of the City's water main replacement program, the City will replace the portion of the water service pipe from the water main to the service valve. This replacement will be done at the City's expense. If City's water main replacement project occurs on the residential property owner's block, and his/her water service line is lead and connects to the water main being replaced, the City may offer a loan to the property owner for the plumbing expenses associated with the replacement of his/her individual lead water service pipe. The loan may be provided at the residential property owner's request. If the City's water main replacement project occurring on the residential property owner's block is in a census block group which is in a primarily residential neighborhood where 51% or more of residents have incomes that do not exceed 80% of the Area Median Income and the property is an owner-occupied single- family home or two-flat, and his/her water service line is lead and connects to the water main being replaced, the City may offer a grant to the property owner for the plumbing expenses associated with the replacement of his/her individual lead water service pipe. The grant may be provided at the residential property owner's request. 2. This loan will have a one-time service fee of fifty dollars ($50.00), and this fee will apply to each loan. The loan and /or grant funding will disburse from the City's Page 3 of 5 A10.Page 252 of 454 14-O-21 ~2~ Water Fund. The money provided by the grant or loan for the loaned for replacement of the lead service pipe will not exceed four thousand eight hundred dollars ($4,800.00) and will be payable back to the City over a forty-eight (48) month period. the plumbing costs associated with the replacement of the individual lead water service pipe. 3. The loan repayment will be charged as a one hundred dollar ($100.00) per month (two hundred dollars ($200.00) every two (2) months) charge that will appear on the property owners bi-monthly City water utility bill. The first billing statement of the repayment period will include the one-time service of fifty dollars ($50.00), in addition to the two hundred dollar ($200.00) loan repayment amount. All loan repayment amounts or loan service fees are in addition to all other regular City utility bill charges. 4. The property owner must hire a licensed plumber to satisfactorily perform and complete the water service pipe replacement between the house and the parkway. The selected plumber must obtain a permit from the City's Community Development Department prior to performing the work. The City will not be responsible for the means and methods of any of the residential property owner's work, or the work done by the owner's agents/contractors. 5. To be eligible for loan or grant consideration under this Subsection, a residential property owner must be current in paying any utility charges owed to the City. The property must have an operable AMR water meter. If a property owner fails to repay the loan balance, the City reserves the right to terminate water service or take other actions as provided for under the City Code or State law. SECTION 2: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 4 of 5 A10.Page 253 of 454 14-O-21 ~3~ Introduced: _________________, 2021 Adopted: ___________________, 2021 Approved: __________________________, 2021 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 5 A10.Page 254 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Michael Rivera, Parking Manager CC: Luke Stowe, CIO/Interim Administrative Services Director Subject: Ordinance 9-O-21, Amending Title 10, Chapter 11, Section 12 “Parking Meter Zones” - Free Parking for Disabled Persons Date: February 22, 2021 Recommended Action: Staff recommends City Council adopt Ordinance 9-O-21, amending City Code Section 10-11- 12 “Parking Meter Zones” regarding payment at disabled parking spaces. The Ordinance allows for free parking in marked disabled parking places for citizens with any color Disabled placard. Maximum times for the Zone will still be enforced except for disabled persons with a yellow/grey placard, who may exceed the maximum times posted. Council Action: For Action Summary: In 2017 the Illinois General Assembly amended the Persons with Disabilities Parking Program, eliminating automatic free parking for anyone with a Disabled placard. The Illinois Secretary of State Office currently issues four different placards for persons with disabilities. Permanently meter-exempt placards are issued to people with permanent disabilities. These placards are yellow and silver, and per State rules, they are the only placards exempt from parking meter payments. The other three placards are Non-Meter-Exempt, Permanent (blue), Temporary (red), and Organizational (green) placards, which do not exempt the vehicles from paying at metered spaces. At the January 11, 2021, Administration and Public Works Committee meeting, the committee decided to continue not charging disabled persons for parking in designated spaces. Ordinance 9-O-21 notes that disabled persons with a parking placard can park in the designated spaces for free. However, blue, red, and green placards must still abide by the maximum time limits for the zone in which they are parked. The yellow and silver placard will continue to allow for free parking and be exceeded for the time limit. Adding this language to the Code will make it more clear to customers and staff for enforcement pu rposes. A11.Page 255 of 454 Legislative History: Transportation & Parking Committee discussed in 2019 and 2020. Administration & Parking Committee discussed at its January 11, 2021 meeting and decided not to charge for disabled parking spaces. Attachments: 9-O-21 - Amending Title 10 Chapters 11 to Continue with Free Parking for Disabled Page 2 of 4 A11.Page 256 of 454 1/19/21 9-O-21    AN ORDINANCE    Amending City Code Section 10-11-12 “Schedule XII; Parking Meter   Zones” - Free Parking for Disabled Persons   NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Section 10-11-12 “Schedule XII; Parking Meter Zones” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 10-11-12. - SCHEDULE XII; PARKING METER ZONES. In accordance with Section 10-5-1 of this Title, parking meters having the following rates, time limits, and hours of operation are to be installed on the following streets or portions of streets or parking lots described below. Meter rates, maximum parking time limits, and hours of operation are to be in effect on all days except New Year's Day, the official Monday observance of Memorial Day, Independence Day, Labor day, Thanksgiving Day, and Christmas Day. Disabled persons with a properly displayed disabled placard or license plate may park in designated disabled parking spaces without payment. Maximum parking time limits will apply to vehicles displaying disabled placards or plates except for vehicles displaying a yellow/silver disabled placard. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 3 of 4 A11.Page 257 of 454 9-O-21 SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. ~ 2 ~ Introduced: _________________, 2021 Adopted: ___________________, 2021 Approved: __________________________, 2021 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 4 of 4 A11.Page 258 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Michael Rivera, Parking Manager CC: Luke Stowe, CIO/Interim Administrative Services Director Subject: Ordinance 10-O-21, Amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking” Date: February 22, 2021 Recommended Action: Pursuant to Alderman Revelle's request, staff recommends City Council adoption of Ordinance 10-O-21, amending Title 10, Chapter 11, Section 10, Schedule X(F)6 “Limited Parking.” This Ordinance will add both sides of the 1000/1100 block of Colfax Street, specifically (from Ridge Avenue west to 1104/1105 Colfax) to District A, allowing for resident- only parking. Council Action: For Action Summary: Staff was informed that although a portion of the 1000/1100 block of Colfax street has been assigned as part of the A District for several years, the addresses are not listed in the Code. To make this up to date in the City’s Code, staff recommends including both sides of the 1000/1100 block of Colfax Street, specifically from Ridge Avenue west to 1104/1105 Colfax Street as part of the A District. Attachments: Ordinance 10-O-21 Amending City Code - Colfax - Residential District A A12.Page 259 of 454 1/25/21 10-O-21    AN ORDINANCE    Amending Title 10, Chapter 11, Section 10, Schedule X(F)6   “Limited Parking”      NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Schedule X(F)6 of City Code Section 10-11-10 “Schedule X; Limited Parking”, of the Evanston City Code of 2012, as amended, is hereby further amended to add a portion of Colfax Street, and read as follows: 10-11-10. – SCHEDULE X; LIMITED PARKING In accordance with the provisions of Section 10-4-15-5 of this Title, parking shall be limited upon the days and between the hours and upon the streets or portions thereof listed hereafter: Central Street South side, Orrington Avenue to Sheridan Road Colfax Street South side, Sherman Avenue west to the CTA viaduct Colfax Street South side, Orrington Avenue to Sherman Avenue SCHEDULE X(F)6.: 6. Residential Exemption Parking District A: Page 2 of 3 A12.Page 260 of 454 10-O-21 SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. ~ 2 ~ Colfax Street Both sides of the 1000/1100 block of Colfax Street from Ridge Avenue west to 1104/1105 Colfax Introduced: _________________, 2021 Adopted: ___________________, 2021 Approved: __________________________, 2021 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 3 of 3 A12.Page 261 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Parker, Management Analyst CC: Johanna Nyden, Community Development Director Subject: Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program Date: February 22, 2021 Recommended Action: Staff recommends adoption of Resolution 24-R-21, Accepting a Grant from the Illinois Housing Development Authority's Strong Communities Program for $175,000 to address affordable housing needs and community revitalization efforts. Council Action: For Action Summary: The City was awarded $175,000 to use as funds to address afforda ble housing needs and community Housing Illinois the by provided funds These efforts. revitalization are Development Authority (IHDA) and the Strong Communities Program (SCP), a new IHDA program in its Revitalization and Repair Programs that has 68 awardees statewide. In the past, we have received similar funding from IHDA through the Abandoned Residential Property Muncipality Relief Program. The primary difference beween the programs is that SCP allows for acquisition of properties along with the rehabilitation and demolition. The program provides grant funds to municipalities, counties, and land banks to address affordable housing will returnSCP and revitalization community needs efforts. vacant residential properties to productive and taxable use through rehabilitation and provide funds for negatively demolition in cases where properties are beyond repair and impacting neighboring residences. As a result, SCP will increase property values , create jobs, help reduce crime, generate additional tax revenue and attract further community investment. It will preserve existing affordable housing stock that is often in city centers and in proximity to community amenities (schools, parks, medical facilities, shopping, jobs and transportation). SCP directly correlates to the work of the Illinois Revitalization Task Force, established by SR1786, recognizing that the number of abandoned and vacant single ‐family homes affects P1.Page 262 of 454 housing values, decreases the affordable housing stock, and poses a public safety hazard as municipalities struggle to gain access to the homes. SCP furthers work recognized by a NCSHA 2019 State Advocacy national award. Funds will be used for the following activities: • Acquisition • Rehabilitation • Demolition • Tree, shrub and debris removal • Grass cutting • Lot treatment and greening Property Standards staff will administer this program following all grant requirements and implement eligible activities that address the negative impact of vacant and abandoned residential properties up to $40,000 per property, the maximum that can be used for any PIN. Attachments: Copy of Resolution Copy of Certificate of Incumbency (Exhibit 1) Attachments: 24-R-21 Accepting IHDA Grant for Abandoned Properties Page 2 of 7 P1.Page 263 of 454 2/5/2021 24-R-21 A RESOLUTION ACCEPTING A GRANT FROM THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY’S STRONG COMMUNITIES PROGRAM WHEREAS, the City of Evanston (the “Recipient”) has been awarded a grant of one hundred seventy-five thousand dollars ($175,000) (the “Grant”) from the Illinois Housing Development Authority (the “Authority”) program administrator of the Strong Communities Program (the “Program”), as that Program is authorized by Article 30, Section 5 of Public Act 101-0638 (the “Act”), and governed by the Program guidelines described in the term sheet, as may be amended from time to time. WHEREAS, the Program provides grant funds to municipalities to address affordable housing needs and community revitalization efforts; and WHEREAS, the Recipient believes that it is in the best interests of the City to accept the Grant in order to facilitate the return of vacant residential properties to productive and taxable use and the demolition of certain properties in cases where properties are beyond repair; and WHEREAS, the Recipient wishes to accept the Grant from the Authority. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION ONE: The Recipient shall enter into the Funding Agreement (the “Agreement”) with the Authority wherein the Authority agrees to make the Grant to the Recipient in an amount not to exceed One Hundred Seventy-Five Thousand and 00/100 Dollars ($175,000.00), which shall be used by the Recipient to preserve Page 3 of 7 P1.Page 264 of 454 24-R-21 ~2~ affordable housing efforts by assisting with the rehabilitation and/or demolition of abandoned properties within the Recipient’s area, all in accordance with the terms and conditions set forth in the Agreement. SECTION TWO: The City Manager of the Recipient is hereby authorized and empowered to execute and deliver in the name of or on behalf of the Recipient the Agreement and any and all amendments, modifications and supplements thereto, and to execute and deliver such additional documents, instruments and certificates, including the Incumbency Certificate attached as Exhibit 1, as may be necessary or desirable for the Recipient to perform its obligations under the Agreement. SECTION THREE: The City Manager is hereby authorized and directed to take such additional actions, to make further determinations, to pay such costs and to execute and deliver such additional instruments (including any amendments, Agreements or supplements) as she deems necessary or appropriate to carry into effect the foregoing resolutions. SECTION FOUR: The Recipient hereby ratifies, authorizes and confirms and approves all documents and instruments executed in connection with the Grant and the Agreement, including those acts taken prior to the date hereof. Page 4 of 7 P1.Page 265 of 454 24-R-21 ~3~ _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2021 Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 5 of 7 P1.Page 266 of 454 24-R-21 ~4~ Page 6 of 7 P1.Page 267 of 454 24-R-21 ~5~ EXHIBIT 1 OFFICER’S CERTIFICATE AND CERTIFICATE OF INCUMBENCY This Officer’s Certificate and Certificate of Incumbency (this “Certificate”) is being furnished to the Illinois Housing Development Authority (the “Authority”) in connection with the grant being made by the Authority to the City of Evanston of City, an Illinois unit of local government, and in connection with the Strong Communities Program. The undersigned herby certifies that: (a) The undersigned has full power and authority to execute and deliver this Certificate on behalf of the City of Evanston. (b) Attached hereto as Exhibit 1 is a true, correct and complete cop y of the Resolutions duly adopted by the City of Evanston on February , 2021 and such Resolutions have not been amended, rescinded or revoked and remain in full force and effect on the date hereof; and (c) The following persons have been duly elected to the positions in the City set opposite their respective names and continue to serve in such positions on the date hereof, and that the signatures opposite their respective names are their genuine signatures: Name Position Signature Stephen H. Hagerty Mayor Erika Storlie City Manager IN WITNESS WHEREOF, the undersigned has executed this Certificate on this ____ day of February, 2021. City of Evanston, an Illinois unit of local government By: __________________________ Name: Kelley Gandurski Its: __Corporation Counsel Page 7 of 7 P1.Page 268 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Nyden, Community Development Director Subject: Ordinance 12-O-21, Granting a Major Adjustment to a Planned Development Located at 811 Emerson Street Date: February 22, 2021 Recommended Action: Staff and the Plan Commission recommend adoption of Ordinance 12 -O-21 for approval of a Major Adjustment to a Planned Development at 811 Emerson Street, which was originally approved by Ordinance No. 37-O-17. The applicant seeks to reduce the required off -street parking from 174 to 170 due to necessary construction modifications, then make 50% of those parking spaces (85 parking spaces) available for public use. Should the adjustment be approved, the following conditions are recommended: 1) that the building residents not be eligible for on-street parking permits and 2) that the applicant provide the City with building vehicle ownership data on an annual basis to ensure that building resident demand for parking is met and reserve the right of the City to require an increase in the number of parking spaces available for residents. Council Action: For Introduction Summary: Background The recently constructed development, located on the north side of Emerson Street adjacent to the CTA railroad right-of-way and west of the Perlman Apartments building, was approved on July 11, 2017. The development currently consists of a 9-story mixed-use building with 241 residential units, and 3,300 square feet of commercial space on the ground floor which houses a 7-Eleven convenience store. The development was also to provide 174 onsite parking spaces, however, due to necessary construction modifications made to structural columns, there are currently 170 parking spaces. P2.Page 269 of 454 Parking and Traffic The Parking Study, completed by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA), concludes that the proposed parking adjustment will still meet the parking demand of the building residents. The study provided an analysis of the existing utilization of the 170 parking spaces. Parking occupancy surveys were done hourly between 7:00 A.M. and 10:00 P.M. October 1 through October 3, 2020 (Thursday through Saturday). At the time of the study, the apartments were 96% occupied. The results of the parking survey showed that occupancy over the survey timeframe varied between 37% and 56% with the larger percentage occurring on Thursday morning due to move-ins. A more detailed breakdown is as follows: ● Peak occupancy on Thursday was 96 vehicles (56%) and occurred at 8:00 A.M. The occupancy that day ranged between 47% and 56%. ● Peak occupancy on Friday was 84 vehicles (49%) and occurred at 7:00 A.M. and 8:00 A.M. The occupancy that day ranged between 39% and 49%. ● Peak Occupancy on Saturday was 81 vehicles (48%) and occurred at 7:00 A.M. and 8:00 A.M. The occupancy that day ranged between 37% and 48%. The property is a TOD, located ½ mile from the Davis Street Metra and CTA stations and approximately one block from the Foster Street CTA station. The building has two car sharing spaces on-site just off of the adjacent alley and is located in close proxim ity to multiple bus lines (both Pace and CTA), with the closest bus stop being at the corner of Maple Avenue and Emerson Street, existing Divvy Bike Stations at Benson Avenue and Church Street, and Chicago Avenue and Sheridan Road. At the time the development was approved it was required to have 358 parking spaces and was granted a site development allowance to provide 174 on -site parking spaces. Per TOD parking requirements (approved shortly after this development) of .55 spaces per bedroom, 230 total parking spaces would now be required (.95 per dwelling unit). If the request is approved, the number of on-site parking spaces would be 170, with 85 parking spaces available to building residents (.35 per dwelling unit and .21 per bedroom) and 85 parking spaces being available to the public for lease. In the recent past, major adjustments have been approved for other planned developments to reduce their required parking. The first, E2 Page 2 of 84 P2.Page 270 of 454 at Emerson Street and Maple Avenue, was granted an adjustment to allow 88 o f its 353 on- site parking spaces to be leased to the public. The second, 1571 Maple Avenue, was granted an adjustment to reduce the amount of parking spaces required to be leased from the city from 101 to 50. That development has 12 on-site parking spaces. Per condition (F) of Ordinance 37-O-17, the applicant was to provide a traffic study analyzing the turning movements in the west access drive adjacent to the CTA railroad property, including analysis of any traffic incidents adjacent to the subject property. This study was submitted on January 5, 2021 and also takes into account the possible conversion of 85 parking spaces to public parking. Also per the study, “to determine Year 2020 pre -COVID-19 base traffic conditions, the through traffic volumes were adjusted based on the traffic counts conducted by KLOA, Inc. in February 2017” for original traffic impact study. The study found that the development generates less traffic than was originally projected in the traffic impact study and has limited impact on the intersection at Benson Avenue and Emerson Street. Additionally, when assuming the conversion of parking spaces to public use, the access drive will still adequately accommodate traffic generated by the development. Compliance with the Zoning Ordinance The completed building has provided additional housing options and maintained the 7 -Eleven convenience store in the area north of downtown. The planned development was approved with site development allowances related to number of dwelling units, heigh t, floor area ratio, number of parking spaces, building setbacks and location of loading and the transformer. The proposed adjustment would modify a condition of approval by reducing the number of required parking spaces by 4 spaces and open 50% of those r emaining spaces to be leased by the public on a daily, monthly or yearly basis. Compliance with the Comprehensive Plan The proposed Adjustment to the Planned Development is consistent with the 2000 Comprehensive General Plan. The proposal is still largely consistent with the Plan’s policy/action to encourage mass -transit and bicycle ridership as alternatives that reduce automobile parking demand. The building itself is a transit oriented development (TOD) that is near Metra and CTA stations and various bus routes. Car-sharing spaces on-site also encourage less vehicle ownership of the building’s residents as does the bicycle parking provided on-site for 166 total bicycles (18 open exterior spaces and 148 interior spaces for residents). Given the short t ime since the building has been at full occupancy and the lower proposed ratio of parking spaces to residential units, staff does believe that there should be reporting mechanisms and some protections in place. Though vehicle ownership is generally trendin g downward, there is a possibility staff mind, in this With building. in within ownership vehicle shifts for the recommends that should the proposed adjustment be approved, conditions are placed which maintain that the residents not be eligible for on-street parking permits (as stated within the original ordinance) and that the applicant provide the City with building vehicle ownership data on an annual basis to ensure that building resident demand for parking is met. Compliance with the 2009 Downtown Plan The proposed adjustment relates to the following objective within the downtown plan: Page 3 of 84 P2.Page 271 of 454 Objective 5: Maintain a Strong Multi-Modal Transportation System maintains requirement parking consto adjustment proposed The the the with istency strategies: 1) “Encourage more residents and visitors to use transit to and from downtown, including possibly changing parking ratios for new development near the train stations” The number of parking spaces will be slightly reduced and provide an opportunity for other neighborhood residents and visitors to have access to parking spaces. As stated above, staff does recommend keeping parking restrictions established in Ordinance 37 -O-17 and that the applicant provide additional information regarding parking occupancy and vehicle ownership on an annual basis, should the adjustment be approved. Standards of Approval The proposed development shall follow the procedures for Adjustments to Development Plan in Section 6-3-6-12. It must maintain the planned development’s satisfaction of the Standards for a Special Use (Section 6-3-5-10), the Standard for Planned Development (Section 6-3-6- 9) Planned C1a the in for Developments guidelines and standards and established Commercial Mixed-Use District. (Section 6-10-1-9). Standards for Special Use (Section 6-3-5-10) The development and corresponding site development allowances were approved in June of 2017. There are no new physical or use changes proposed for the site except for the reduction of parking by 4 spaces due to the widening of structural columns. Therefore, no impacts architectural or features environmental utilities, to with expected are regards resources. The existing building is a TOD with a number of transportation options available within a short distance. The opening of parking spaces to the public may provide availability of additional on-street parking spaces by providing a covered parking option for visitors and nearby residents. Standards and Guidelines for Planned Developments in C1a District (Sections 6-3-6-9 and 6- 10-1-9) The recently completed planned development was found to be in harmony and comply with general purposes and the intent of the Zoning Ordinance. As well, it is compatible in bulk, scale and land use with surrounding properties. The proposal maintains this compatibility. Legislative History: January 27, 2021 – The Plan Commission reviewed this project and voted unanimously to recommend approval of the proposed major adjustment with conditions as presented by sta ff. 1.27.21 Plan Commission Meeting Packet December 16, 2020 – The DAPR Committee voted unanimously to recommend approval of the proposed major adjustment to the planned development. Attachments: Ordinance 12-O-21 Major Adjustment to 811 Emerson St Planned Development Draft Minutes Excerpt from 1.27.21 Plan Commission Meeting CA Focus - Application for Major Adjustment to a Planned Development Page 4 of 84 P2.Page 272 of 454 2/2/2021 12-O-21 AN ORDINANCE Granting A Major Adjustment to the Planned Development Located at 811 Emerson Street WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and Page 5 of 84 P2.Page 273 of 454 12-O-21 ~2~ WHEREAS, in June 2017, the City Council enacted Ordinance 37 -O-17, attached hereto as Exhibit 1 and incorporated herein by reference, which granted a Special Use Permit for a Planned Development (the “Planned Development”) at 811 Emerson Street (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, Ordinance 37-O-17 approved the construction and operation of a Planned Development with a convenience store for a nine (9) story, one hundred three (103) foot tall mixed-use building consisting of, among other things, two hundred forty-two (242) dwelling units, with a floor area ratio (FAR) of approximately 4.66, approximately three thousand, three hundred (3,300) gross square footage of commercial space, and one hundred seventy-four (174) open on-site parking spaces, which is detailed at length in Exhibit 1; and WHEREAS, the Applicant, CA/Focus Evanston JV, LLC (“the Applicant”) has submitted for a major adjustment to the Planned Development, seeking to reduce the required off-street parking from one hundred seventy-four (174) to one hundred seventy (170) due to necessary construction modifications and make 50% of those parking spaces (85 parking spaces) available for public use in the C1a Commercial District; and WHEREAS, this change in parking spaces triggers the need for a major adjustment to the 2017 planned development; and WHEREAS, the Applicant has requested a major adjustment that includes a decrease in parking spaces from one hundred seventy-four (174) to one hundred Page 6 of 84 P2.Page 274 of 454 12-O-21 ~3~ seventy (170) and 50% of those parking spaces (85 parking spaces) being available for public use; and WHEREAS, in order to approve the major adjustment requested, the Applicant requests amendments to Ordinance 37-O-17 (the “Previously Approved Ordinance”); and WHEREAS, the Previously Approved Ordinance is a piece of legislation enacted by the City Council of the City of Evanston, subject to revision only by said City Council; and WHEREAS, on January 27, 2021, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Major Adjustment to a Planned Development, case no. 20PLND-0084 heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission recommended City Council approval of the application for a major adjustment; and WHEREAS, on February 22, 2021, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it considered the Applicant’s request; and Page 7 of 84 P2.Page 275 of 454 12-O-21 ~4~ WHEREAS, during said meeting, the P&D Committee received input from the public, carefully deliberated on the major adjustment, and recommended approval thereof by the City Council; and WHEREAS, at its meeting on March 8, 2021, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s recommendation, heard public comment, made findings, and adopted said recommendation; and WHEREAS, it is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact -finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants an amendment to the Special Use Permit previously authorized by Ordinance 37-O-17 to allow for the change in the number of required off - street parking spaces from one hundred seventy-four (174) to one hundred seventy (170) and make 50% of those parking spaces (85 parking spaces) available for public use in the C1a Commercial District, subject to the following conditions: Page 8 of 84 P2.Page 276 of 454 12-O-21 ~5~ (A) Building Resident Parking Permits: Building residents shall not be eligible for residential on-street parking permits. (B) Vehicle Ownership Data and Parking: the applicant shall provide the City with building vehicle ownership data on an annual basis to ensure that building resident demand for parking is met and reserve the right of the City to require an increase in the number of parking spaces available for building residents . SECTION 3: The conditions on the Special Use Permit imposed pursuant to Subsection 6-3-5-12 of the Zoning Ordinance by City Council in Ordinance 37 -O-17 remain applicable to the Planned Development, SECTION 4: Except as otherwise provided for in this 12-O-21, all applicable regulations of the Ordinance 37-O-17, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 12-O-21 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to Page 9 of 84 P2.Page 277 of 454 12-O-21 ~6~ the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2021 Adopted:___________________, 2021 Approved: __________________________, 2021 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley A. Gandurski, Corporation Counsel Page 10 of 84 P2.Page 278 of 454 12-O-21 ~7~ EXHIBIT 1 Ordinance 37-O-17 Page 11 of 84 P2.Page 279 of 454 Page 12 of 84P2.Page 280 of 454 Page 13 of 84P2.Page 281 of 454 Page 14 of 84P2.Page 282 of 454 Page 15 of 84P2.Page 283 of 454 Page 16 of 84P2.Page 284 of 454 Page 17 of 84P2.Page 285 of 454 Page 18 of 84P2.Page 286 of 454 Page 19 of 84P2.Page 287 of 454 Page 20 of 84P2.Page 288 of 454 Page 21 of 84P2.Page 289 of 454 Page 22 of 84P2.Page 290 of 454 Page 23 of 84P2.Page 291 of 454 Page 24 of 84P2.Page 292 of 454 Page 25 of 84P2.Page 293 of 454 Page 26 of 84P2.Page 294 of 454 Page 27 of 84P2.Page 295 of 454 Page 28 of 84P2.Page 296 of 454 Page 29 of 84P2.Page 297 of 454 Page 30 of 84P2.Page 298 of 454 Page 31 of 84P2.Page 299 of 454 Page 32 of 84P2.Page 300 of 454 Page 33 of 84P2.Page 301 of 454 Page 34 of 84P2.Page 302 of 454 Page 35 of 84P2.Page 303 of 454 Page 36 of 84P2.Page 304 of 454 Page 37 of 84P2.Page 305 of 454 Page 38 of 84P2.Page 306 of 454 Page 39 of 84P2.Page 307 of 454 Page 40 of 84P2.Page 308 of 454 Page 41 of 84P2.Page 309 of 454 Page 42 of 84P2.Page 310 of 454 Page 43 of 84P2.Page 311 of 454 Page 44 of 84P2.Page 312 of 454 Page 45 of 84P2.Page 313 of 454 Page 46 of 84P2.Page 314 of 454 Page 47 of 84P2.Page 315 of 454 Page 48 of 84P2.Page 316 of 454 Page 49 of 84P2.Page 317 of 454 Page 50 of 84P2.Page 318 of 454 Page 51 of 84P2.Page 319 of 454 Page 52 of 84P2.Page 320 of 454 DRAFT- NOT APPROVED Page 1 of 3 Plan Commission Minutes 1/27/21 MEETING MINUTES PLAN COMMISSION Wednesday, January 27, 2021 7:00 P.M. Virtual Meeting through Zoom Platform Members Present: Peter Isaac (Chair), Jennifer Draper, George Halik, John Hewko, Brian Johnson, Jeanne Lindwall Members Absent: Kristine Westerberg Staff Present: Johanna Nyden, Community Development Director Meagan Jones, Neighborhood and Land Use Planner Judy Frydland, City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:03 P.M. Ms. Jones called the roll and a quorum was established. 2. SUSPENSION OF THE RULES Members participating electronically or by telephone Commissioner Lindwall made a motion to suspend the rules to allow for electronic or telephone participation. Seconded by Commissioner Halik. A roll call vote was taken and the motion passed, 6-0. … 5. NEW BUSINESS A. Major Adjustment to a Planned Development – 811 Emerson St 20PLND-0084 CA/Focus Evanston Property, applicant, submits for major adjustment to a planned development, 811 Emerson Planned Development, approved by City Council on July 11, 2017, Ordinance No. 37-O-17. The planned development was approved with 174 off-street parking spaces. The applicant seeks to reduce the required off-street parking from 174 to 170 due to necessary construction modifications then make 50% of those parking spaces (85 parking spaces) available for public use, in the C1a Commercial District. Ms. Jones clarified that there are no new physical changes proposed with this request which affects the existing development. She then provided a summary of the approved Page 53 of 84 P2.Page 321 of 454 DRAFT- NOT APPROVED Page 2 of 3 Plan Commission Minutes 1/27/21 and constructed Planned Development located at 811 Emerson. The current constructed development was approved for 174 parking spaces, seeking 170 on -site spaces and ability to make up to 50% of the parking spaces available to be leased by the public. Staff recommends approval with conditions: residents not eligible for on - street parking permits, and that the applicant provides vehicle ownership data to ensure that building parking demand is met. Commissioner Halik asked for more information for TOD parking requirements. Ms. Jones provided details on the requirements which were implemented after a 2017 TOD Parking Study was complete and reduces requirements for developments near transit stations. Ms. Katriina McGuire provided an overview of the applicant’s request and emphasized underutilized parking for the development after occupancy was achieved. Chair Isaac inquired how availability is going to be relayed to the public. Vic Howell responded that that has yet to be finalized. Similar to what E2 has done down the street on Emerson with their public parking. Signage may be added as needed Commissioner Draper asked for clarification on the number of parking spaces being used. Mr. Howell clarified that the larger number noted in the study was from move -in weekend. The data shared is for actual parking leases. The ground level does not have any access gates but there are gates to the underground and mezzanine levels. Infrastructure additions are being discussed currently to add gates. Chair Isaac asked for questions from the public and there were none. He then asked for comments from the public and there were none. The Commission then began deliberation. Chair Isaac inquired how annual reporting will work. Ms. Jones replied that staff will obtain an annual report analyzing parking usage and see if any adjustments may be needed to the number of available parking spaces. Staff may also listen for possible complaints if they arise and make adjustments if needed. Chair Isaac then asked how the wheel tax is enforced. Ms. Nyden provided clarification that staff is provided information from the secretary of state for vehicles registered in Evanston. Chair Isaac stated that there are two things being asked: re duction in parking spaces to 170 due to construction modifications which is a common occurrence and he would agree with, and opening some parking spaces to the public. Commissioner Lindwall stated that the area is heavily parked with students and if they can be encouraged to use covered parking that is a win-win for the City. 170 spaces currently exist so that should be approved; the applicant controls the spaces and programming can be adjusted to accommodate building tenants so this is a reasonable Page 54 of 84 P2.Page 322 of 454 DRAFT- NOT APPROVED Page 3 of 3 Plan Commission Minutes 1/27/21 request. Commissioner Draper concurred and added that this an interesting case study on requests for reduced parking in TOD areas. Chair Isaac reiterated that the project was approved before the TOD Parking Study. There was concern of alley use due to Sherman Gardens residents needing to access their parking spaces behind the building; there has not been much engagement from those residents on this item. The Commission then reviewed the standards and found applicable standards were met. Some standards were not applicable due to no physical changes being proposed. Some discussion occurred on the vehicular access points and traffic flow. Mr. Howell clarified that there are access control points at the mezzanine level to prevent outside access (using key fob) to residential levels. Public access t o elevators and stairwells exit to the street. Lindwall moved approval of staff recommendation. Seconded by Draper. A roll call vote was taken and the motion was approved unanimously, 6-0. Ayes: Draper, Halik, Hewko, Johnson, Lindwall, Isaac Nays: 6. PUBLIC COMMENT No public Comment 7. ADJOURNMENT Lindwall moved to adjourn the meeting. Draper seconded. A roll call vote was taken and the motion was approved. Meeting was adjourned at 8:27 PM. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 55 of 84 P2.Page 323 of 454 811 EMERSON STREET - APPLICATION FOR MAJOR ADJUSTMENT TO PLANNED DEVELOPMENT TABLE OF CONTENTS SECTION 1 PROJECT NARRATIVE SECTION 2 STATEMENTS ADDRESSING RELIEF STANDARDS STATEMENT OF COMPLIANCE WITH ZONING ORDINANCE AND OTHER PERTINENT CITY POLICIES STATEMENT OF SITE CONTROLS AND STANDARDS FOR PLANNED DEVELOPMENTS STATEMENT OF DEVELOPMENT ALLOWANCES FOR PLANNED DEVELOPMENTS SECTION 3 PLANNED DEVELOPMENT APPLICATION FORM CERTIFICATE OF DISCLOSURE OF OWNERSHIP INTEREST FORM SECTION 4 PARKING STUDY PREPARED BY KLOA, DATED 11-17-20 SECTION 5 DEVELOPMENT PLAN/SITE PLAN Page 56 of 84 P2.Page 324 of 454 SECTION 1 PROJECT NARRATIVE Page 57 of 84 P2.Page 325 of 454 SECTION 1 PROJECT NARRATIVE The Applicant, CA/Focus Evanston Property Owner, LLC (“CA/Focus”), is the owner of the subject property, located at 811 Emerson Street. The requested major adjustment is for the existing mixed-use building, which was approved as a Planned Development pursuant to Ordinance No 37-O-17 approved by the Evanston City Council on July 11, 2017. The existing building contains 241 apartments, ground floor retail, and 170 parking spaces. Currently, four (4) parking spaces on the ground floor are allocated to the retail use. There are also two (2) parking spaces along the alley that are set aside as car share spaces. The project was approved with 174 parking spaces. However, column defects were discovered on site which required some existing steel columns to be wrapped in concrete and fireproofed. As a result, some modifications to parking stalls had to be made, reducing the overall parking amount to 170 spaces. Additionally, the Applicant seeks to allow up to 50% of the existing parking spaces to be available for public use. As of September 13, 2020, the building is fully stabilized. KLOA conducted a parking utilization study in October 2020 to determine the number of residential parking spaces used at various days and times. At that time, the building was 96% occupied. Based on the study, parking utilization remained below 50% with the exception of October 1, when peak occupancy exceeded 50% due to apartment move ins. The Applicant seeks to make 50% of the parking spaces available to the public. This allows demand for public parking in the area to be satisfied within the existing building rather than having empty parking spaces. Finally, it is anticipated that putting the underutilized parking spaces to use will generate approximately $14,000 annually in parking tax revenue for the City of Evanston. Residents of the building would not be permitted to obtain residential on-street parking permits. Additionally, the Applicant shall provide the City of Evanston with building vehicle ownership data on an annual basis to ensure that demand for parking for the apartments is met. Page 58 of 84 P2.Page 326 of 454 SECTION 2 STATEMENTS ADDRESSING RELIEF STANDARDS Page 59 of 84 P2.Page 327 of 454 SECTION 2 STATEMENTS ADDRESSING RELIEF STANDARDS STATEMENT OF COMPLIANCE WITH ZONING ORDINANCE AND OTHER PERTINENT CITY POLICIES Statement addressing the development’s compliance/any other pertinent city planning and development policies regarding the following: The amendment is in compliance with the “2000 Evanston Comprehensive General Plan,” adopted May 8th, 2000 (“Comprehensive Plan”) by the City Council as set forth below. A.Promoting Use of Mass Transit and Pedestrian-Friendly Development The Comprehensive Plan states the following: “Promote higher-density residential and mixed-use development in close proximity to transit nodes (e.g., train stations) in order to support non-automobile dependent lifestyles.” (Comprehensive Plan, page 108). The Subject Property is located within walking distance of two “L” stops and one Metra stop. By providing ample bicycle parking and on-site car sharing spaces, the amendment is designed to support non-automobile dependent lifestyles. “New developments should be integrated with existing neighborhoods to promote walking and the use of mass transit.” (Comprehensive Plan, page 8). The Subject Property is located within a five-minute walk (1320-ft radius) from various retail stores and restaurants. As such, the proposed development promotes walkability within the neighborhood, and reduces the demand for excess parking for residents. Proximity to transit stations creates some demand for public parking for commuters that do not live within walking distance to the stations. The Subject Property is located directly to the east of the CTA rail line, one block from the Foster “L” stop, three blocks from the Davis “L” stop, and three blocks from the Evanston Metra stop. In addition, the 93 CTA bus stops on the corner of Maple Avenue and Emerson Street, one block from the site. As such, the proposed development promotes the use of mass transit. “New land development can take advantage of renewed interest in pedestrian and transit orientation. For example, slightly higher density residential and residential/commercial mixed-use buildings can be desirable additions along major corridors already very accessible to mass transit.” (Comprehensive Plan, page 8). The Subject Property is located on a site with convenient accessibility to the CTA purple “L” line and is two blocks away from the Green Bay Road corridor, along which the Metra Page 60 of 84 P2.Page 328 of 454 line runs. Further, the property is in a pedestrian-friendly location, in a transit oriented development area desirable to residents who prefer to walk to campus or downtown. Therefore, the proposed development will take advantage of the renewed interest in pedestrian and transit orientation and promote public transportation versus vehicular traffic. The development includes a ground floor convenience store use, which provides pedestrian-accessible convenience retail for the building residents and further reducing their demand for a car. “Promote biking to enhance the character of the community, retail viability, and health of citizens.” (Comprehensive Plan, page 109).  The development currently provides ample room to store residents’ bicycles in a well-lit and inviting bicycle storage room with a bike repair station, encouraging biking as a means of transportation. The number of bicycle parking spaces provided will meet the requirements of the City of Evanston code and LEED Silver guidelines. STATEMENT OF SITE CONTROLS AND STANDARDS FOR PLANNED DEVELOPMENTS Statement addressing the site controls and standards for planned developments in the subject property’s zoning district regarding the following: The requested major adjustment is to a previously-approved planned development. The only requested change is to the parking requirements reflected in the approval ordinance. The applicant seeks to modify the approved number of spaces from 174 to 170 which was the result of structural changes to building columns. As to the request to allow spaces to be used for public parking, the requested modification will allow for an already existing and underutilized parking garage to be used to meet community parking needs. As shown in in the enclosed parking utilization study, the garage is less than 50% occupied, despite the building being fully-occupied occupied as of mid-September 2020. Therefore, there is excessive parking available on the property. No other zoning or site controls are being modified. Page 61 of 84 P2.Page 329 of 454 STATEMENT OF DEVELOPMENT ALLOWANCES FOR PLANNED DEVELOPMENTS Statement addressing the development allowances for planned developments in the subject property’s zoning district regarding the following: Parking The requested adjustment is to a previously-approved planned development. The only requested change is to the parking requirements reflected in the approval ordinance. The reduction of spaces from 174 to 170 was required due to structural changes required for columns within the building. Additionally, allowing spaces to be used for the public will allow for an already existing and underutilized parking garage to be used to meet a community parking need. The requested relief will have no adverse effects on residential uses within or adjoining the development or the overall neighborhood. Page 62 of 84 P2.Page 330 of 454 SECTION 3 PLANNED DEVELOPMENT APPLICATION FORM Page 63 of 84 P2.Page 331 of 454 Page 64 of 84 P2.Page 332 of 454 Page 2 of 8 4. PRE-SUBMISSION REQUIREMENTS Prior to actually submitting an application for Planned Development, you must: A. Complete a Zoning Analysis of the Development Plan The Zoning Office staff must review the development plan and publish a written determination of the plan’s level of compliance with the zoning district regulations. Apply at the Zoning Office. B. Present the planned development at a pre-application conference Contact the Zoning Office to schedule a conference with Planning & Zoning Division staff. 5. REQUIRED SUBMISSION DOCUMENTS AND MATERIALS (This) Completed Application Form Application Fee ($6,000) Two (2) Copies of Application Binder Your application must be in the form of a binder with removable pages for copying. You must submit two application binders for initial review. The Application Binder must include: Certificate of Disclosure of Ownership Interest Form Plan drawing illustrating development boundary and individual parcels and PINs Plat of Survey of Entire Development Site Zoning Analysis Results Sheet Preliminary Plat of Subdivision Pre-application Conference Materials Development Plan Landscape Plan Inclusionary Housing Ordinance Application Statement addressing how the planned development approval will further public benefits Statement describing the relationship with the Comprehensive Plan and other City land use plans Statement describing the development’s compliance with any other pertinent city planning and development policies Statement addressing the site controls and standards for planned developments Statement of proposed development’s compatibility with the surrounding neighborhood Statement of the proposed development’s compatibility with the design guidelines for planned developments Statements describing provisions for care and maintenance of open space and recreational facilities and proposed articles of incorporation and bylaws Restrictive Covenants Schedule of Development Market Feasibility Statement Traffic Circulation Impact Study Statement addressing development allowances for planned developments Notes: ● Plats of survey must be drawn to scale and must accurately and completely reflect the current conditions of the property. ● Building plans must be drawn to scale and must include interior floor plans and exterior elevations. ● Application Fees may be paid by cash, check, or credit card. ● Mailing Fees also apply and will be provided to the applicant from the City’s mailing vendor. X ------------- ($2,000)X X X X N/A N/A N/A N/A N/A N/A N/A X N/A X X N/A N/A N/A N/A /Parking Study X X N/A N/A Page 65 of 84 P2.Page 333 of 454 Page 3 of 8 ● Civic Engagement Website will be set up for the duration of the planned development review process at applicant expense. 6. OTHER PROFESSIONAL REPRESENTATIVE INFORMATION Attorney Name: _______________________________________ Organization: _______________________________ Address: _____________________________________ City, State, Zip: ______________________________ Phone: ____________________ Fax: ____________________ Email: _______________________________ Architect Name: _______________________________________ Organization: _______________________________ Address: _____________________________________ City, State, Zip: ______________________________ Phone: ____________________ Fax: ____________________ Email: _______________________________ Surveyor Name: _______________________________________ Organization: _______________________________ Address: _____________________________________ City, State, Zip: ______________________________ Phone: ____________________ Fax: ____________________ Email: _______________________________ Civil Engineer Name: _______________________________________ Organization: _______________________________ Address: _____________________________________ City, State, Zip: ______________________________ Phone: ____________________ Fax: ____________________ Email: _______________________________ Traffic Engineer Name: _______________________________________ Organization: _______________________________ Address: _____________________________________ City, State, Zip: ______________________________ Phone: ____________________ Fax: ____________________ Email: _______________________________ Other Consultant Name: _______________________________________ Organization: _______________________________ Address: _____________________________________ City, State, Zip: ______________________________ Phone: ____________________ Fax: ____________________ Email: _______________________________ Katriina S. McGuire Thompson Coburn LLP 55 East Monroe - 37th Floor Chicago, IL 60603 (312)580-2326 (312)580-2201 kmcguire@thompsoncoburn.com N/A N/A N/A Luay Aboona KLOA 9575 W. Higgins Rd., Suite 400 Rosemont, IL 60018 847-518-9990 847-518-9987 laboona@kloa.com Page 66 of 84 P2.Page 334 of 454 Page 4 of 8 Page 67 of 84 P2.Page 335 of 454 Page 5 of 8 7. MULTIPLE PROPERTY OWNERS Use this page if the petition is on behalf of many property owners. “I understand that the regulations governing the use of my property may change as a result of this petition. By signing below, I give my permission for the named petitioner on page 1 of this form to act as my agent in matters concerning this petition. I understand that 1) the named petitioner will be the City of Evanston’s primary contact during the processing o f this petition, 2) I may not be contacted directly by City of Evanston staff with information regarding the petition while it is being processed, 3) I may inquire the status of this petition and other information by contacting the Zoning Office, and 4) the property owners listed below may change the named petitioner at any time by delivering to the Zoning Office a written statement signed by all property owners and identifying a substitute petitioner.” NAME and ADDRESS(es) or PIN(s) CONTACT INFORMATION of PROPERTY OWNED SIGNATURE (telephone or e-mail) _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ _________________________ ________________________________ _________________________ ________________________________ _________________________ Copy this form if necessary for a complete listing. N/A Page 68 of 84 P2.Page 336 of 454 Page 6 of 8 Application Procedure (A) Pre-Application Conference: Pre-Application Conference: Prior to application submittal, an applicant shall meet with the Zoning Administrator, Planning & Zoning staff, and the Alderman of the ward in which the proposed planned development is located. Where applicable, a representative of the Preservation Commission shall be present. The purpose of the conference is to present the concept of the proposed plan and discuss procedures and standards for approval. No representation made by City staff or the representative of the Preservation Commission during such conference or at any other time shall be binding upon the City with respect to the application subsequently submitted. The pre-application conference shall be scheduled within 15 calendar days after receiving the applicant's request. (B) Information Needed for Pre-Application Conference: The applicant shall include the following information at the time of request for the meeting: 1. Narrative summary of proposal. 2. Conceptual site plan. 3. Plat of survey (including the location of utilities). 4. Proposed elevations. 5. Photographs of the subject and surrounding properties. 6. Description of adjacent land uses and neighborhood characteristics. 7. Description of critical historical structures, details or characteristics (if applicable). (C) Zoning Analysis Application: Prior to review of the project, the applicant must submit the project for “zoning analysis.” The Zoning Division’s response to this application is a Zoning Analysis Review Sheet addressing specific regulatory areas, and indicating compliance or deficiency. (D) Results of Pre-Application Conference and Zoning Analysis: Following the pre-application conference, the Zoning Administrator shall be available to suggest modifications to the site plan as discussed during the pre -application conference. Within 7 calendar days, minutes of the pre -application conference shall be sent to the applicant and shall be available upon request to interested parties by the Zoning Administrator. Review Procedure - Decision (A) Review Procedure: Upon the review of an application for a planned development the Zoning Administrator shall notify the developer of any deficiencies or modifications nece ssary to perfect the planned development application. (B) Public Hearing: After determining that the application is complete, the Zoning Administrator shall schedule a public hearing to be held by the Plan Commission at which time a formal presentation of the planned development application will be presented. The public hearing shall be held not less than 15 calendar days and no more than 30 calendar days from the date of receipt of the complete application. In addition, a sign shall be posted on the property for a minimum of 10 working days prior to the public hearing indicating the place, time and date of the hearing. (C) Mailed Notices Required: Notice shall also be given by first class mail to all owners of property within a 1,000 -foot radius of the subject property as provided by the City. The failure of delivery of such notice, however, shall not invalidate any such hearing. The City, through its Geographic Information System, will supply the names and addresses of the owners of property within the 1,000-foot radius. A third party mailing service mails notice of the hearing to the neighboring property owners. The applicant must pay any and all fees and postage associated with mailing this notice. The City publishes a notice of the hearing in a locally circulating newspaper, generally the Evanston Review, no less than 15 days nor more than 30 days prior to hearing. (D) Recommendation: The Plan Commission holds a public hearing and makes a recommendation, based on findings of fact, to the City Council within 60 days of the close of the public hearing. The Planning and Development Committee of the City Council considers the Plan Commission's recommendation and forwards it to the full Council with or without a recommendation. The City Council considers the Plan Commiss ion's recommendation and may introduce an ordinance granting the planned development. The City Council may adopt an ordinance granting the planned development at the following or any subsequent City Council meeting. The developer shall record the ordinance granting the planned development and the development plan with the Cook County Recorder. Submittal Requirements 1) Planned Development Application Form. 2) Certificate of Disclosure of Ownership Interest Form listing each individual lot contained within the proposed development identified by parcel identification number and each owner having legal or equitable interest in each Page 69 of 84 P2.Page 337 of 454 Page 7 of 8 individual parcel. Connection to the ownership interest in the property must be documented in the form of a title insurance policy, deed, lease or contract to lease or purchase. 3) Exhibit illustrating the boundaries of each individual parcel contained within the property(ies) proposed for development with coincide parcel identification numbers. 4) Plat of Survey, drawn to scale, showing dimensions and areas of the parcel(s), lot(s), block(s), or portions thereof, according to the recorded plat of the subject property(ies). 5) Preliminary Plat of Subdivision, if necessary, showing the development consists of, and is coterminous with, a single lot legally described in a recorded plat of subdivision or proposed subdivision or consolidation. 6) Pre-application Conference Materials: a) Conceptual site plan, showing parking and bicycle facilities where appropriate; b) Plat of survey showing location of utilities; c) Elevations; d) Photographs of the subject and surrounding properties; e) Description of adjacent land uses and neighborhood characteristics; and f) Description of critical historical structures, details or characteristics. 7) Zoning Analysis Results Sheet, if available. 8) Development Plan showing: a) Location, dimensions and total area of site; b) Location, dimensions, floor area, construction type and use of each structure; c) Number, type and size of dwelling units, and the overall dwelling unit density; d) Number and location of parking spaces and loading docks, with means of ingress and egress; e) Traffic circulation pattern, location and description of public improvements, streets and access easements to be installed or created; f) All existing and proposed dedications and easements; g) Drainage plan; h) Locations, dimensions and uses of adjacent properties, rights of way, easements and utilities serving the site; i) Significant topographical or physical features, including trees; j) Soil or subsurface conditions; and k) Historical structures or features. 9) Landscape Plan, including: a) Location, dimensions and total area of site; b) Locations, dimensions and uses of adjacent properties, rights of way, easements and utilities serving the site; c) Landscaping location and treatment, plant material types, size and quantity, open spaces, and exterior surfaces of all structures with sketches of proposed landscaping; d) Topographic and physical site features including soils and existing trees and vegetation; e) Location, type and size of trees to be removed, and preservation plan for existing trees to remain through construction; and f) Location, type, height and material of all fences and walls. 10) Inclusionary Housing Ordinance Application. 11) Statement addressing how the planned development approval will further public benefits including: a) Preservation and enhancement of desirable site characteristics, ope n space, topographic and geologic features, and historic and natural resources; b) Use of design, landscape, and architectural features to create a pleasing environment; c) Provide a variety of housing types in accordance with the City's housing goals; d) Eliminate blighted structures or incompatible uses through redevelopment or rehabilitation; e) Business, commercial, and manufacturing development to enhance the local economy and strengthen the tax base; f) Efficiently use land resulting in more economic networks of utilities, streets, schools, public grounds, and other facilities; and g) Incorporate recognized sustainable design practices and building materials to promote energy conservation and improve environmental quality. h) Additional benefits related to transit alternatives, public art, public space improvements, etc. Page 70 of 84 P2.Page 338 of 454 Page 8 of 8 12) Statement describing the relationship between the proposed development and the Comprehensive General Plan and other City land use plans. 13) Statement describing the developments compliance with the Zoning Or dinance and any other pertinent city planning and development policies. 14) Statement addressing the site controls and standards for planned developments in the subject property’s zoning district regarding the following: a) Minimum area b) Tree preservation c) Landscaped strip d) Open space e) Walkways f) Parking and loading g) Utilities h) Stormwater treatment 15) Statement of proposed developments compatibility with the surrounding neighborhood. 16) Statement of proposed developments compatibility with the design guidelines for planned developments. 17) Statement describing provisions for care and maintenance of open space and recreational facilities and, if owned by an entity other than a government authority, proposed articles of incorporation and bylaws. 18) Restrictive Covenants to be recorded against proposed development. 19) Schedule of Development phases or stages stating beginning and completion time for each phase. 20) Market Feasibility Statement indicating the consumer market areas for all proposed uses in the development, the population potential of the area to be served by the proposed uses and other pertinent information concerning the demand for such uses of land. 21) Traffic Circulation Impact Study showing the effect of the development upon adjacent roadways, anticipated vehicular trips and traffic flow, and what road improvements and traffic control upgrading might be necessary. 22) Statement addressing the development allowances for planned developments in the subject property’s zoning district regarding the following: a) Height increases b) Density increases c) The location and placement of buildings varying from that otherwise permitted in the district d) Floor area ratio increases Standing The applicant must own, lease, or have legal or equitable interest in the subject property. The Planning and Zoning Division requires the applicant to demonstrate his or her connection to the ownership interest in the property. Documentation can be in the form of a title insurance policy or a deed, and a lease or contract to lease or purchase. Page 71 of 84 P2.Page 339 of 454 SECTION 4 PARKING STUDY PREPARED BY KLOA DATED 11-17-20 Page 72 of 84 P2.Page 340 of 454 KLOA, Inc. Transportation and Parking Planning Consultants 9575 West Higgins Road, Suite 400 | Rosemont, Illinois 60018 p: 847-518-9990 | f: 847-518-9987 MEMORANDUM TO: Vic Howell Focus FROM: Elise Purguette Consultant Luay R. Aboona, PE, PTOE Principal DATE: November 17, 2020 SUBJECT: Parking Study 811 Emerson Street Evanston, Illinois This memorandum presents the findings and recommendations of a parking occupancy survey conducted by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA, Inc.) at the parking garage serving the residential development located at 811 Emerson Street in Evanston, Illinois. The development provides 241 apartment units, a three-level parking garage with a total of 170 parking spaces and ground floor retail space that is occupied by a 7-Eleven. The purpose of this evaluation was to determine the utilization of the parking garage. Parking Occupancy Surveys Parking occupancy surveys were conducted at the parking garage on Thursday through Saturday, October 1 through 3, 2020. The counts were conducted in one-hour intervals from 7:00 A.M. to 10:00 P.M. and the parking occupancy surveys were classified by type of space. It should be noted that at the time the parking occupancy surveys were conducted, the apartment development was 96 percent occupied. The parking occupancy surveys are summarized in Tables 1 through 3 for each day. It should be noted that the two-alley car share parking spaces were not included in the parking occupancy surveys. However, these parking spaces will be utilized as car sharing services, and as such, are either a reserved space for the car share vehicle being utilized or will be occupied by the car share vehicle. Therefore, in order to provide a conservative evaluation of the parking supply, the two alley parking spaces were assumed to be occupied during the study period. Page 73 of 84 P2.Page 341 of 454 2 Parking Occupancy Results The results of the parking occupancy surveys indicated the following: • The parking occupancy on Thursday ranged from 81 to 96 vehicles (47 to 56 percent occupied). • The parking occupancy on Friday ranged from 66 to 84 vehicles (39 to 49 percent occupied). • The parking occupancy on Saturday ranged from 61 to 81 vehicles (37 to 48 percent occupied). • Peak occupancy on Thursday was 96 vehicles (56 percent) occurring at 8:00 A.M. resulting in a surplus of 74 parking spaces. • Peak occupancy on Friday was 84 vehicles (49 percent) occurring at 7:00 A.M. and 8:00 A.M. resulting in a surplus of 86 parking spaces. • Peak occupancy on Saturday was 81 vehicles (48 percent) occurring at 7:00 A.M., 8:00 A.M. and 10:00 P.M. resulting in a surplus of 89 parking spaces. Page 74 of 84 P2.Page 342 of 454 3 Table 1A PARKING OCCUPANCY BY PARKING SPACE TYPE - THURSDAY, OCTOBER 1, 2020 Time Ground Floor Mezzanine Level Lower Floor Total Reserved Parking Resident Parking Subtotal Reserved Parking Resident Parking Subtotal Resident Parking Subtotal 7- Eleven Short Term ZipCar Alley Car Share1 Unrestricted Resident Parking Handicap Low Emitting Avail Car Share Unrestricted Resident Parking Unrestricted Resident Parking Electric Car Charging 7:00 AM 1 1 2 2 10 0 0 16 3 36 39 39 0 39 94 8:00 AM 2 1 2 2 11 0 0 18 3 37 40 38 0 38 96 9:00 AM 1 2 2 2 10 0 0 17 3 35 38 36 0 36 91 10:00 AM 1 1 2 2 9 0 0 15 3 35 38 37 0 37 90 11:00 AM 0 1 1 2 8 0 0 12 3 36 39 37 0 37 88 12:00 PM 0 1 1 2 8 0 0 12 3 33 36 36 0 36 84 1:00 PM 0 2 2 2 7 0 1 14 3 32 35 33 0 33 82 2:00 PM 0 3 2 2 8 0 2 17 3 31 34 36 0 36 87 3:00 PM 0 3 1 2 9 0 0 15 3 33 36 33 0 33 84 4:00 PM 0 3 1 2 9 0 0 15 3 31 34 37 0 37 86 5:00 PM 0 1 2 2 10 0 0 15 3 28 31 35 0 35 81 6:00 PM 0 2 2 2 9 0 0 15 3 29 32 37 0 37 84 7:00 PM 0 1 2 2 9 0 1 15 3 30 33 34 0 34 82 8:00 PM 1 2 2 2 9 0 1 17 3 30 33 38 0 38 88 9:00 PM 1 0 2 2 9 0 0 14 3 32 35 38 0 38 87 10:00 PM 1 0 2 2 9 0 0 14 3 33 36 40 0 40 90 Inventory 4 6 2 2 33 5 8 60 3 40 43 65 2 67 170 1 – Both spaces were conservatively assumed to be occupied during the study period Page 75 of 84P2.Page 343 of 454 4 Table 1B PERCENT OCCUPIED BY PARKING SPACE TYPE - THURSDAY, OCTOBER 1, 2020 Time Ground Floor Mezzanine Level Lower Floor Total Reserved Parking Resident Parking Subtotal Reserved Parking Resident Parking Subtotal Resident Parking Subtotal 7- Eleven Short Term ZipCar Alley Car Share1 Unrestricted Resident Parking Handicap Low Emitting Avail Car Share Unrestricted Resident Parking Unrestricted Resident Parking Electric Car Charging 7:00 AM 25% 17% 100% 100% 30% 0% 0% 27% 100% 90% 91% 60% 0% 58% 55% 8:00 AM 50% 17% 100% 100% 33% 0% 0% 30% 100% 93% 93% 58% 0% 57% 56% 9:00 AM 25% 33% 100% 100% 30% 0% 0% 28% 100% 88% 88% 55% 0% 54% 54% 10:00 AM 25% 17% 100% 100% 27% 0% 0% 25% 100% 88% 88% 57% 0% 55% 53% 11:00 AM 0% 17% 50% 100% 24% 0% 0% 20% 100% 90% 91% 57% 0% 55% 52% 12:00 PM 0% 17% 50% 100% 24% 0% 0% 20% 100% 83% 84% 55% 0% 54% 49% 1:00 PM 0% 33% 100% 100% 21% 0% 13% 23% 100% 80% 81% 51% 0% 49% 48% 2:00 PM 0% 50% 100% 100% 24% 0% 25% 28% 100% 78% 79% 55% 0% 54% 51% 3:00 PM 0% 50% 50% 100% 27% 0% 0% 25% 100% 83% 84% 51% 0% 49% 49% 4:00 PM 0% 50% 50% 100% 27% 0% 0% 25% 100% 78% 79% 57% 0% 55% 51% 5:00 PM 0% 17% 100% 100% 30% 0% 0% 25% 100% 70% 72% 54% 0% 52% 48% 6:00 PM 0% 33% 100% 100% 27% 0% 0% 25% 100% 73% 74% 57% 0% 55% 49% 7:00 PM 0% 17% 100% 100% 27% 0% 13% 25% 100% 75% 77% 52% 0% 51% 48% 8:00 PM 25% 33% 100% 100% 27% 0% 13% 28% 100% 75% 77% 58% 0% 57% 52% 9:00 PM 25% 0% 100% 100% 27% 0% 0% 23% 100% 80% 81% 58% 0% 57% 51% 10:00 PM 25% 0% 100% 100% 27% 0% 0% 23% 100% 83% 84% 62% 0% 60% 53% Inventory 4 6 2 2 33 5 8 60 3 40 43 65 2 67 170 1 – Both spaces were conservatively assumed to be occupied during the study period Page 76 of 84P2.Page 344 of 454 5 Table 2A PARKING OCCUPANCY BY PARKING SPACE TYPE - FRIDAY, OCOTBER 2, 2020 Time Ground Floor Mezzanine Level Lower Floor Total Reserved Parking Resident Parking Subtotal Reserved Parking Resident Parking Subtotal Resident Parking Subtotal 7- Eleven Short Term ZipCar Alley Car Share1 Unrestricted Resident Parking Handicap Low Emitting Avail Car Share Unrestricted Resident Parking Unrestricted Resident Parking Electric Car Charging 7:00 AM 1 0 2 2 8 0 0 13 3 34 37 34 0 34 84 8:00 AM 1 0 2 2 8 0 0 13 3 34 37 34 0 34 84 9:00 AM 1 0 1 2 7 0 0 11 3 33 36 33 0 33 80 10:00 AM 1 0 1 2 6 0 0 10 3 32 35 33 0 33 78 11:00 AM 0 0 1 2 6 0 0 9 3 32 35 34 0 34 78 12:00 PM 1 1 2 2 4 0 0 10 3 29 32 33 0 33 75 1:00 PM 0 2 2 2 4 0 0 10 3 28 31 34 0 34 75 2:00 PM 0 2 2 2 4 0 0 10 3 28 31 34 0 34 75 3:00 PM 0 2 2 2 3 0 1 10 2 24 26 35 0 35 71 4:00 PM 0 3 2 2 6 0 0 13 2 23 25 32 0 32 70 5:00 PM 0 1 2 2 5 0 1 11 2 25 27 30 0 30 68 6:00 PM 1 2 2 2 5 0 1 13 2 25 27 26 0 26 66 7:00 PM 1 1 2 2 6 1 0 13 2 27 29 27 0 27 69 8:00 PM 1 3 2 2 6 0 0 14 2 29 31 26 0 26 71 9:00 PM 1 2 2 2 4 0 0 11 3 28 31 30 0 30 72 10:00 PM 1 2 1 2 6 0 0 12 3 29 32 29 0 29 73 Inventory 4 6 2 2 33 5 8 60 3 40 43 65 2 67 170 1 – Both spaces were conservatively assumed to be occupied during the study period Page 77 of 84P2.Page 345 of 454 6 Table 2B PERCENT OCCUPIED BY PARKING SPACE TYPE - FRIDAY, OCTOBER 2, 2020 Time Ground Floor Mezzanine Level Lower Floor Total Reserved Parking Resident Parking Subtotal Reserved Parking Resident Parking Subtotal Resident Parking Subtotal 7- Eleven Short Term ZipCar Alley Car Share1 Unrestricted Resident Parking Handicap Low Emitting Avail Car Share Unrestricted Resident Parking Unrestricted Resident Parking Electric Car Charging 7:00 AM 25% 0% 100% 100% 24% 0% 0% 22% 100% 85% 86% 52% 0% 51% 49% 8:00 AM 25% 0% 100% 100% 24% 0% 0% 22% 100% 85% 86% 52% 0% 51% 49% 9:00 AM 25% 0% 50% 100% 21% 0% 0% 18% 100% 83% 84% 51% 0% 49% 47% 10:00 AM 25% 0% 50% 100% 18% 0% 0% 17% 100% 80% 81% 51% 0% 49% 46% 11:00 AM 0% 0% 50% 100% 18% 0% 0% 15% 100% 80% 81% 52% 0% 51% 46% 12:00 PM 25% 17% 100% 100% 12% 0% 0% 17% 100% 73% 74% 51% 0% 49% 44% 1:00 PM 0% 33% 100% 100% 12% 0% 0% 17% 100% 70% 72% 52% 0% 51% 44% 2:00 PM 0% 33% 100% 100% 12% 0% 0% 17% 100% 70% 72% 52% 0% 51% 44% 3:00 PM 0% 33% 100% 100% 9% 0% 13% 17% 67% 60% 60% 54% 0% 52% 42% 4:00 PM 0% 50% 100% 100% 18% 0% 0% 22% 67% 58% 58% 49% 0% 48% 41% 5:00 PM 0% 17% 100% 100% 15% 0% 13% 18% 67% 63% 63% 46% 0% 45% 40% 6:00 PM 25% 33% 100% 100% 15% 0% 13% 22% 67% 63% 63% 40% 0% 39% 39% 7:00 PM 25% 17% 100% 100% 18% 20% 0% 22% 67% 68% 67% 42% 0% 40% 41% 8:00 PM 25% 50% 100% 100% 18% 0% 0% 23% 67% 73% 72% 40% 0% 39% 42% 9:00 PM 25% 33% 100% 100% 12% 0% 0% 18% 100% 70% 72% 46% 0% 45% 42% 10:00 PM 25% 33% 50% 100% 18% 0% 0% 20% 100% 73% 74% 45% 0% 43% 43% Inventory 4 6 2 2 33 5 8 60 3 40 43 65 2 67 170 1 – Both spaces were conservatively assumed to be occupied during the study period Page 78 of 84P2.Page 346 of 454 7 Table 3A PARKING OCCUPANCY BY PARKING SPACE TYPE - SATURDAY, OCOTBER 3, 2020 Time Ground Floor Mezzanine Level Lower Floor Total Reserved Parking Resident Parking Subtotal Reserved Parking Resident Parking Subtotal Resident Parking Subtotal 7- Eleven Short Term ZipCar Alley Car Share1 Unrestricted Resident Parking Handicap Low Emitting Avail Car Share Unrestricted Resident Parking Unrestricted Resident Parking Electric Car Charging 7:00 AM 1 1 2 2 7 0 0 13 3 31 34 34 0 34 81 8:00 AM 1 1 2 2 7 0 0 13 3 31 34 34 0 34 81 9:00 AM 1 1 1 2 7 0 0 12 3 31 34 34 0 34 80 10:00 AM 1 2 1 2 7 0 0 13 3 30 33 32 0 32 78 11:00 AM 0 3 0 2 5 0 1 11 3 28 31 34 0 34 76 12:00 PM 0 4 0 2 5 0 0 11 3 29 32 33 0 33 76 1:00 PM 1 1 0 2 5 0 0 9 2 27 29 33 0 33 71 2:00 PM 1 2 0 2 4 0 0 9 1 27 28 34 0 34 71 3:00 PM 0 2 0 2 6 0 0 10 1 28 29 34 0 34 73 4:00 PM 0 2 0 2 5 0 0 9 2 23 25 34 0 34 68 5:00 PM 0 1 0 2 6 0 1 10 2 18 20 33 0 33 63 6:00 PM 0 1 2 2 4 0 1 10 1 23 24 33 0 33 67 7:00 PM 0 2 2 2 6 0 0 12 2 22 24 32 0 32 68 8:00 PM 1 1 2 2 6 0 0 12 2 25 27 36 0 36 75 9:00 PM 1 1 2 2 5 0 0 11 3 26 29 38 0 38 78 10:00 PM 1 1 2 2 5 0 0 11 3 31 34 36 0 36 81 Inventory 4 6 2 2 33 5 8 60 3 40 43 65 2 67 170 1 – Both spaces were conservatively assumed to be occupied during the study period Page 79 of 84P2.Page 347 of 454 8 Table 3B PERCENT OCCUPIED BY PARKING SPACE TYPE - SATURDAY, OCTOBER 3, 2020 Time Ground Floor Mezzanine Level Lower Floor Total Reserved Parking Resident Parking Subtotal Reserved Parking Resident Parking Subtotal Resident Parking Subtotal 7- Eleven Short Term ZipCar Alley Car Share1 Unrestricted Resident Parking Handicap Low Emitting Avail Car Share Unrestricted Resident Parking Unrestricted Resident Parking Electric Car Charging 7:00 AM 25% 17% 100% 100% 21% 0% 0% 22% 100% 78% 79% 52% 0% 51% 48% 8:00 AM 25% 17% 100% 100% 21% 0% 0% 22% 100% 78% 79% 52% 0% 51% 48% 9:00 AM 25% 17% 50% 100% 21% 0% 0% 20% 100% 78% 79% 52% 0% 51% 47% 10:00 AM 25% 33% 50% 100% 21% 0% 0% 22% 100% 75% 77% 49% 0% 48% 46% 11:00 AM 0% 50% 0% 100% 15% 0% 13% 18% 100% 70% 72% 52% 0% 51% 45% 12:00 PM 0% 67% 0% 100% 15% 0% 0% 18% 100% 73% 74% 51% 0% 49% 45% 1:00 PM 25% 17% 0% 100% 15% 0% 0% 15% 67% 68% 67% 51% 0% 49% 42% 2:00 PM 25% 33% 0% 100% 12% 0% 0% 15% 33% 68% 65% 52% 0% 51% 42% 3:00 PM 0% 33% 0% 100% 18% 0% 0% 17% 33% 70% 67% 52% 0% 51% 43% 4:00 PM 0% 33% 0% 100% 15% 0% 0% 15% 67% 58% 58% 52% 0% 51% 40% 5:00 PM 0% 17% 0% 100% 18% 0% 13% 17% 67% 45% 47% 51% 0% 49% 37% 6:00 PM 0% 17% 100% 100% 12% 0% 13% 17% 33% 58% 56% 51% 0% 49% 39% 7:00 PM 0% 33% 100% 100% 18% 0% 0% 20% 67% 55% 56% 49% 0% 48% 40% 8:00 PM 25% 17% 100% 100% 18% 0% 0% 20% 67% 63% 63% 55% 0% 54% 44% 9:00 PM 25% 17% 100% 100% 15% 0% 0% 18% 100% 65% 67% 58% 0% 57% 46% 10:00 PM 25% 17% 100% 100% 15% 0% 0% 18% 100% 78% 79% 55% 0% 54% 48% Inventory 4 6 2 2 33 5 8 60 3 40 43 65 2 67 170 1 – Both spaces were conservatively assumed to be occupied during the study period Page 80 of 84P2.Page 348 of 454 SECTION 5 DEVELOPMENT PLAN/SITE PLAN Page 81 of 84 P2.Page 349 of 454 UPCONCRETE SURROUND WITH FIREPROOFED STEEL COLLARS FIREPROOFED STEEL SURROUND COLUMN REMEDIATION KEY A-202 A1 A-201 A1 A9 A-204 A2 A-205 E2 A-205 E9 A-204 1 2 4 5 6 7 8 A B C D E G B.8 F A2 A-206 3 C.9 B.9 A6 A-206 1.1 7.7 7.8 7.9 B.1 B.5 5.25.1 B.95 1.9 2.9 27' - 2 3/8"28' - 4"27' - 1"27' - 2"27' - 2"28' - 3"27' - 2 3/8" 30 X 48 AOR LINE OF TOWER ABOVE 18 19 20 21 22 23 24 252602 03 04 05 06 07 08 09 10 11 12 13 1401 15 16 17 27282938 64 FD SLOPE SLOPE SLOPE SLOPESLOPE SLOPE SLOPE SLOPE SLOPE HEAVY BROOM FINISH & TRAFFIC COATING ON ENTIRE RAMP WATER RETENTION VAULT BELOW REF. BUILDING SECTIONS AND CIVIL DWGS. FOUNDATION WALL REF. STRUCT. DWGS. FOUNDATION WALL REF. STRUCT. DWGS. WALL MOUNTED FIRE EXTINGUISHER; PROVIDED AS REQUIRED BY NFPA FD 67 RESIDENTIAL PARKING SPACES (17 COMPACT SPACES) TYP. 4" PARKING PAINT STRIPE CONCRETE WALL ON RAMP TO UNDERSIDE OF SLAB ABOVE 31' - 2 1/2"23' - 0"3' - 0"2' - 1"24' - 9"6' - 1"25' - 0"30' - 5"27' - 2"ELEVATOR LOBBY L-LL1 STAIR 2 S2-LL1 WATER METER ROOM LL-101 STAIR 1 S1-LL1 3" THICK, FOIL FACED MINERAL FIBER INSULATION AT UNDER SIDE OF SLAB ABOVE 32 33 34 35 363031 37 4339404142 44 45 46 47 5048 5251 555453 585756 616059 636249 666567166' - 3 1/2"WATER RETENTION TANK LL-102 LOWER LEVEL PARKING LL-100 LL-101 S2-LL1 41C2 HR 41C2 HR 4A 2 HR STEEL ACCESS LADDER ANCHORED TO CONCRETE WALL EL: -10'-1" -9' - 10" EL: -10'-1"EL: -10'-1" EL: -10'-1"EL: -10'-1" EL: -10'-1"EL: -10'-1" EL: -10'-1" EL: -10'-1" FDFD FD FD FD FD FD FD EL: -10'-1" 41C2 HR 41B2 HR 30A2 HR23' - 11"60' - 0"60' - 0"18' - 0"1' - 10"23' - 7" 24' - 3 7/8" 8' - 10" 8' - 6" 9' - 6"8' - 8 1/2" 8' - 6" 18' - 9 1/8" 3' - 4" 4' - 4 3/8"18' - 11"6"6"25' - 4 7/8"5' - 8 7/8" 10"1' - 0" 21' - 1" 3' - 6"5' - 7"11 1/2"24' - 10 3/8" L-LL1 30 X 48 AOR S1-LL1 41B2 HR 25' - 6 3/4" 8' - 10" 8' - 6"8' - 6" 9' - 6"8' - 6" 8' - 6" 8' - 8"8' - 6" 8' - 6" 8' - 8"9' - 6" 8' - 6"9' - 6"8' - 6"8' - 6"8' - 6"4' - 2 1/2" 8' - 6" 8' - 6" 3' - 9 3/8"8' - 6"8' - 6"8' - 6"9' - 6" 8' - 6" 9' - 6" 9' - 6" 9' - 2" 8' - 6" 9' - 2"8' - 8" 8' - 6"8' - 8" 8' - 6" 8' - 9"8' - 6" 8' - 6" 8' - 11 1/4"8' - 6" 8' - 6" 9' - 6" P-3 P-2 P-1 41C2 HR CONTINOUS ELASTOMERIC WATERPROOF COATING ALONG CONCRETE FLOOR, WALLS, AND CEILING OF RETENTION TANK (COMPACT)(COMPACT)(COMPACT)(COMPACT)(COMPACT) (COMPACT)(COMPACT)(COMPACT) (COMPACT)(COMPACT) ELECTRIC CAR CHARGING STATION 172' - 8 3/8"UNDERSIDE OF ELEVATOR PIT SLAB AND UNDERSIDE OF RETENTION TANK SLAB TO BE WATERPROOFED TYP. CAR STOPS FDEL: -10'-1" LINE OF BUILDING TOWER ABOVE BENTONITE WATERPROOFING AT CONCRETE FOUNDATION WALLS 8"18' - 0"36' - 1 3/8" -9' - 10" -9' - 10" 9 1/8" 18' - 0" 8' - 0 1/4" -9' - 10"-9' - 10"-9' - 10" -9' - 10" -9' - 10"-9' - 10"-9' - 10" -9' - 10" -9' - 10" 4' - 10 3/4"1' - 6" 4' - 10 3/4" 1' - 6" FE8.33 % BLEND10' - 0"RAMP-9' - 10" -9' - 10"12.26 %HOISTWAY7' - 10"HOISTWAY 25' - 8" -9' - 10" LINE OF FROST WALL; REFER TO STRUCTURAL DRAWINGS 1' - 6"4' - 8 3/8" 24' - 3 1/8"5 1/2"12' - 0 1/2"12' - 11 1/2"LINE OF TOWER ABOVE WALL MOUNTED FIRE EXTINGUISHER; PROVIDED AS REQUIRED BY NFPA FIRE EXTINGUISHER; PROVIDED AS REQUIRED BY NFPA FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA (12'- 0" SETBACK)12' - 0"192' - 4 3/4" PROVIDE PIPE PROTECTION COVERS AT EXPOSED PLUMBING PIPES; REFER TO PLUMBING PLANS FOR PIPE LOCATIONS-SEE DETAIL F10/A-420 8' - 6" 8' - 6" 8' - 6" CAR CHARGING SPOT CAR CHARGING SPOT (COMPACT) PROVIDE PIPE PROTECTION COVERS AT EXPOSED PLUMBING PIPES; REFER TO PLUMBING PLANS FOR PIPE LOCATIONS-SEE DETAIL F10/A-420 (Prev 9' - 6") 9' - 0 1/8" (Prev 9' - 6") 8' - 11 1/2"(Prev 9' - 6")8' - 6 1/2"18' - 0"18' - 0"24' - 0"18' - 0"18' - 0"24' - 0"8' - 6"8' - 6"9' - 6"8' - 6"8' - 10" (15' - 0" SETBACK) 15' - 1"(10'- 0" SETBACK)10' - 2 7/8"(8'-0" SETBACK) 8' - 0 7/8"(3' -6" SETBACK)3' - 6"27' - 3 7/8" (Prev 9' - 6") 8' - 11 1/2" (COMPACT)(COMPACT)(COMPACT) 8' - 10"8' - 6" (Prev 9' - 6") 9' - 0 1/8" (Prev 9' - 6") 8' - 11 1/2"8' - 6"9' - 6"8' - 6"8' - 6"9' - 6" (COMPACT)(COMPACT) 8' - 7 1/2" 8' - 6"(COMPACT)SHEET TITLE © 2018 bKL ARCHITECTURE LLC. ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE THE ORIGINAL AND UNPUBLISHED WORK OF bKL ARCHITECTURE LLC AND THE SAME MAY NOT BE DUPLICATED, USED, OR DISCLOSED WITHOUT THE WRITTEN CONSENT OF bKL ARCHITECTURE LLC. DATE 225 N Columbus Drive Suite 100 Chicago, IL 60601 T 1.312.881.5999 F 1.312.469.8130 www.bklarch.com b K L A R C H I T E C T U R E L L C GENERAL NOTES: B A C D E F G H 12345678910 B A C D E F G H 12345678910 PROJECT NUMBER 8/7/2019 4:06:09 PMASK 299.1 811 EMERSON EVANSTON, IL 60201 FOCUS DEVELOPMENT GROUP / CA VENTURES 08/05/19 LOWER LEVEL PLAN 15012 1/8" = 1'-0"3A LOWER LEVEL PLAN 67 TOTAL PARKING STALLSPage 82 of 84P2.Page 350 of 454 UPDNA-202 A1 A-202 D1 A-201 A1 A9 A-204 A2 A-205 E2 A-205 E9 A-204 1 2 4 5 6 7 8 A B C D E G B.8 F A2 A-206 3 C.9 B.9 A6 A-206 1.1 7.7 7.8 7.9 B.1 B.5 5.25.1 B.95 1.9 2.9 27' - 2 3/8"28' - 4"27' - 1"27' - 2"27' - 2"28' - 3"27' - 2 3/8" 192' - 11 3/4" EMERSON ST.ALLEYPUBLIC ALLEY CTA EASEMENT CAR SHARE RETAIL PARKING 2 LOADING BERTHS OUTLINE OF BLDG ABOVE LOADING DOCK ENTRY 17' - 0" TRANSFORMER PADS GENERATOR ENCLOSURE 22' - 2" HEAVY BROOM FINISH & TRAFFIC COATING ON ENTIRE RAMP SLOPE SLOPE LINE OF FLOOR BEAM ABOVE 4 RETAIL PARKING SPACES 56 RESIDENTIAL PARKING SPACES (INCL. 2 CAR SHARE & 13 COMPACT SPACES) FD CONCRETE WALL TYPICAL ADA PARKING STALL TYP. 4" PARKING PAINT STRIPE HOSE BIBB PEDESTRIAN TRAFFIC COATING CARD READER TWO WAY GARAGE ACCESS TRAFFIC COATING AT ALL PARKING AREAS & ENTIRE RAMP TWO WAY GARAGE ACCESS ELEVATOR LOBBY L-01 FIRE COMMAND CENTER 120 LOBBY / LOUNGE 101 MAIN ELECTRICAL ROOM 112 BIKE STORAGE 115 EXISTING ORNAMENTAL FENCE JAN / STORAGE 106 WORKROOM 105 OFFICE 104 OFFICE 103 OFFICE 102 RETAIL ENTRANCE SLOPE TRASH 123 SLOPE ATS 114 RETAIL EXHAUST LOUVERS AS REQUIRED RESI MAIN ENTRANCE SS BOLLARDS, TYP. VESTIBULE 100 0' - 0" 0' - 0" 0' - 0" 0' - 0" 0' - 0" 1'-0 1/4" WALL ASSEMBLY: 8" CMU 3-5/8" METAL STUD WITH 3" THICK FOIL FACED MINERAL FIBER INSULATION 5/8" DRYWALL 13' - 8 3/8"31' - 2 1/2"12' - 6 3/8"10' - 5 5/8"5' - 1"24' - 9"6' - 1"25' - 0"30' - 5"27' - 2"3 TRASH BINS 2 RECYCLE BINS STAIR 2 S2-01 CORRIDOR 110 STAIR 1 S1-01 RETAIL 121 123 STORAGE 107 106 111 112 112A112A115 121B 41C2 HR 41C2 HR41C2 HR 41C2 HR 41C2 HR 109B 101 41C2 HR 41C2 HR 41C2 HR 41C2 HR ACCESS HATCH AND LADDER CARD READER CARD READER EL: - 0'-3" 3" THICK EXTRUDED POLYSTYRENE INSULATION UNDER FLOOR SLAB IN THIS AREA. +0' - 2" +0' - 2" +0' - 1" EL: - 0'-3" EL: - 0'-3" EL: - 0'-3" EL: - 0'-3" EL: - 0'-3" FD FD FD FD FD 0' - 0" R-25 MINERAL FIBER INSULATION AT UNDER SIDE OF SLAB EL: - 0'-3" FD 41C2 HR 42B3 HR 41C2 HR 41C2 HR 41C2 HR 120 109A BUTTERFLY CALL BOX CARD READER IN DOOR EL: - 0'-3"FDFDEL: - 0'-3"EL: - 0'-3"FD FIRE PUMP ROOM 111 114 MAIL ROOM 119 PACKAGE ROOM 116 WOMENS 118 MENS 117 (Prev 24' - 0") 23' - 4 1/2" 122 101B HIGH SPEED ROLL UP SECURITY GRILL DOOR 8" 19' - 0" HIGH SPEED ROLL UP SECURITY GRILLE DOOR 8" 19' - 0" 1' - 5" 41C2 HR 41C2 HR 41C2 HR 41C2 HR 41C2 HR 1241 3/8"1' - 8 1/4"6' - 4"4' - 11 1/4"12' - 0 1/2"5 1/2"9" 28' - 4" 9" 11' - 3 5/8" 9' - 1 3/4" 6' - 0" 2"10' - 2 1/8"9' - 6 7/8"9' - 7 1/4"9' - 10 1/8"4' - 6"1' - 4 3/4" 1' - 4 3/4" 12' - 0" 6' - 0" 7' - 9 5/8"1' - 4 3/4"26' - 11 1/2"2' - 2 1/4"1' - 3 1/4"1' - 1 5/8"7' - 11 3/8"15' - 2 3/4"8 1/4"24' - 9 1/8"9"5' - 4"11' - 7 3/8"10' - 8 1/8"5' - 0 3/4" 1' - 11 1/4" 12' - 6" 1' - 11 1/4"7' - 3 3/8"10' - 10 5/8"6"5' - 4"5"8' - 1 7/8"3' - 4"20' - 3"5' - 7"26' - 10 3/8" 4' - 6 1/4" 4' - 1 3/4"6' - 8 7/8"1' - 4 1/8"11' - 8 1/4"1' - 3 3/4"3' - 4"4 1/8"1' - 2 5/8"3' - 4"2' - 5"5' - 1"19' - 2" 8' - 8 3/4" 26' - 10 1/4" 26' - 8 3/8" 4' - 8"2' - 7 5/8" 20' - 4 3/8" 1' - 2 3/8" 16' - 3 1/4" 7' - 0 5/8" 5' - 9 1/4"1' - 0"3' - 4"1' - 5 3/8"19' - 11 1/8" 2' - 5 7/8" 3' - 4" 1' - 2 3/4"21' - 1 1/4"101A 2D 1 HR LINE OF CANOPY ABOVE 148 BIKES SPOTS 41C2 HR 40C NR SEE FIRE PROTECTION FP-4 FOR DRY SYSTEM PROTECTION TO COVER EXTERIOR CAR PARKING. SIDEWALLS TO PROVIDE PROTECTION TO EXTERIOR PARKING IN LIEU OF FIRE SEPARATION WALL S1-01 L-01 36" HIGH SWING GATE -SEE DETAIL F6/A-323 105 MECH 124 P-3P-2P-1 MAINTAIN 8'-2" CLEAR HEIGHT 31B2 HR 4 BIKE RACKS (8 TOTAL)5 BIKE RACKS (10 TOTAL) 68 69 71 70 122 123 124 125 126 127 111 112 113 114 115 116 117 118 119 98 99 100 101 102 103 104 106 107 108 110 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 72 73 74 75 76 77 78 79 120 121 129 1288.338.33%PROPOSED STRIPED CROSSWALK EX-121 EX-100 EX-110 5' - 6 1/2" (COMPACT)(COMPACT)(COMPACT)(COMPACT)(COMPACT)(COMPACT) 125 RETAIL SPACE UNDER SEPARATE PERMIT 110 MECH 125 172' - 8 3/8"TRASH COMPACTOR 98" MIN VERTICAL CLEARANCE TO BE MAINTAINED BICYCLE REPAIR STATION 122A 122B 9' - 11 1/2"5' - 10"1' - 6" 107 10' - 9"9' - 2"9' - 2 3/8"LEASING 109 KNOX BOX 1' - 4"1' - 4"5' - 0" FD 5' - 0"6' - 8 3/8"41C2 HR 19.85 19.85 19.85 19.78 EX-S2 1' - 8"2' - 11 1/8"5' - 8" 5' - 8" 104 1' - 6 1/2" A-424 C9 PEDESTRIAN TRAFFIC COATING EXTEND 8" UP WALLS PROVIDE PIPE PROTECTION COVERS AT EXPOSED PLUMBING PIPES; REFER TO PLUMBING PLANS FOR PIPE LOCATIONS-SEE DETAIL F10/A-420 WALL MOUNTED FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA 41C2 HR EX-12 PROVIDE 2HR RATED CEILING W/ RATED ACCESS PANEL; REFER TO MECH. DWGs 6 1/8"10' - 2"DOUBLE TIERED BIKE RACKS HOLDS 10 BIKES DOUBLE TIERED BIKE RACKS, HOLDS 8/10 BIKES 103 1023' - 0"6' - 2" A-424 C7 A-424 C2 A-424 A10 A-424 E7 A7 A-429.1 A5 A-429.1 A2 A-429.1 5' - 8 3/4" 2' - 0" MIRROR MOUNTED TO FACE OF COLUMN ALERT SYSTEM FOR VEHICLES APPROACHING, SPEC AND LOCATION TBD CARD READER IN DOOR 18' - 1 5/8"21' - 0 7/8"FIVE BUTTON COMBINATION LOCK IN DOOR GWB IN RETAIL SPACE UP TO STRUCTURE ABOVE WITH LEVEL 5 FINISH READY FOR PAINT PROVIDE PIPE PROTECTION BOLLARDS AT EXPOSED PLUMBING PIPES; REFER TO PLUMBING PLANS FOR PIPE LOCATIONS-SEE DETAIL C10/A-420 3' - 0"GENERATOR W/ CONC. PAD; REFER TO ELECTRICAL DRAWINGS 123B 5' - 0 7/8"5' - 0 7/8"5' - 0"55' - 3"FIXED DOUBLE SCISSOR SECURITY GATE TENANT BINS A-433 G10 TRANSFORMER ENCLOSURE CARD READER IN DOOR 4' - 4 5/8"5' - 4 3/8" PUSH TO OPEN11' - 9 5/8" WALL MOUNTED FIRE EXTINGUISHER; PROVIDED AS REQUIRED BY NFPA FIRE EXTINGUISHER; PROVIDED AS REQUIRED BY NFPA FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA 16' - 0" 8' - 9 3/8" 8' - 6" 8' - 10"9' - 6" 8' - 6" 9' - 3"8' - 9" 8' - 6" 8' - 9"8' - 9" 8' - 6" 9' - 6"9' - 6" 11' - 0" 5' - 0"9' - 6" 11' - 0" 5' - 0"9' - 6" 11' - 0" 5' - 0" TYP. 8' - 6" 11' - 0" 5' - 0"9' - 6"11' - 0" 5' - 0" (Prev 9' - 6") 8' - 6 7/8" (Prev 9' - 6") 8' - 10 1/2"1 1/8" (Prev 9' - 6") 8' - 6 7/8"8' - 6" (Prev 9' - 6") 8' - 10 1/2"8' - 6"9' - 6"11' - 0"5' - 0"9' - 6"9' - 6"9' - 6"9' - 6"9' - 6"9' - 6"9' - 6"9' - 6"8' - 6"8' - 6"9' - 6"(Prev 9' - 6") 8' - 6 7/8" (Prev 9' - 6") 8' - 10 1/2" 9' - 1 1/4" 8' - 6" 9' - 6" (Prev 9' - 6") 8' - 6 7/8"8' - 6" (Prev 9' - 6") 8' - 10 1/2"8' - 6" (Prev 9' - 6") 8' - 7 3/4"8' - 7 3/4"8' - 6"24' - 3"24' - 3 3/8"(PREV 23'-11")23' - 7 5/8"23' - 5"8' - 6"26' - 4"28' - 2 5/8" 1" FIREPROOFING FROM UP TO 1'-0" AFF 1" FIREPROOFING FROM UP TO 1'-0" AFF 1" FIREPROOFING ON ENTIRE COLUMN(10' - 0" SETBACK)10' - 1 1/2"(15' - 0" SETBACK) 15' - 0"24' - 11 1/8"(8' -0" SETBACK) 8' - 0 7/8"8' - 6"(3' -6" SETBACK)3' - 6"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"4' - 4 3/4"6' - 4"4' - 7 7/8"4' - 7 7/8"3' - 3 3/8" 1' - 0" (was 58) 3' - 5 1/2" (COMPACT)(COMPACT)(COMPACT)(COMPACT)(COMPACT) (COMPACT)3' - 1"2" 8' - 6"8' - 6"8' - 6" 8' - 6" (COMPACT) CONCRETE SURROUND WITH FIREPROOFED STEEL COLLARS FIREPROOFED STEEL SURROUND COLUMN REMEDIATION KEY SHEET TITLE © 2018 bKL ARCHITECTURE LLC. ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE THE ORIGINAL AND UNPUBLISHED WORK OF bKL ARCHITECTURE LLC AND THE SAME MAY NOT BE DUPLICATED, USED, OR DISCLOSED WITHOUT THE WRITTEN CONSENT OF bKL ARCHITECTURE LLC. DATE 225 N Columbus Drive Suite 100 Chicago, IL 60601 T 1.312.881.5999 F 1.312.469.8130 www.bklarch.com b K L A R C H I T E C T U R E L L C GENERAL NOTES: B A C D E F G H 12345678910 B A C D E F G H 12345678910 PROJECT NUMBER 8/7/2019 4:06:14 PMASK 299.2 811 EMERSON EVANSTON, IL 60201 FOCUS DEVELOPMENT GROUP / CA VENTURES 08/05/19 GROUND LEVEL PLAN 15012 1/8" = 1'-0"3A GROUND LEVEL PLAN (4) RETAIL PARKING (2) ALLEY STALLS 60 TOTAL PARKING STALLS - INCLUDES 4 RETAIL PARKING STALLS - INCLUDES 2 ALLEY STALLSPage 83 of 84P2.Page 351 of 454 DNA-202 D1 A9 A-204 A2 A-205 E2 A-205 E9 A-204 1 2 4 5 6 7 8 A B C D E G B.8 F A2 A-206 3 C.9 B.9 A6 A-206 1.1 7.7 7.8 7.9 B.1 B.5 5.25.1 B.95 1.9 2.9 D4 A-433 OPEN TO BELOW OPEN TO BELOWRAMP DNOPEN TO BELOW LINE OF TOWER ABOVE30 X 48 AOR8.3314.082'-9" TALL CABLE GUARD OR HIGHWAY GUARDRAIL @ PARKING PERIMETER AND AT TWO STORY SPACES-TYP. 43 RESIDENTIAL PARKING SPACES (11 COMPACT SPACES) TYP. 4" PARKING PAINT STRIPE HEAVY BROOM FINISH & TRAFFIC COATING ON ENTIRE RAMP SLOPESLOPE SLOPE SLOPE SLOPE SLOPE SLOPE SLOPE METAL PANEL ENCLOSURE SEE DETAIL 42" TALL CONCRETE GUARDRAIL SUSPENDED, INSULATED, HEATED CEILING ABOVE LINE OF TOWER ABOVE LINE OF POOL ABOVE R-25 INSULATION AT UNDERSIDE OF POOL STRUCTURE SUSPENDED, INSULATED, HEATED CEILING ABOVE FLUID APPLIED WATERPROOFING MEMBRANE ON PRECAST PLANKS, UNDER CONCRETE FILL OVER OCCUPIED AREAS SUSPENDED, INSULATED, HEATED CEILING ABOVE 2'-9" TALL CABLE GUARD OR HIGHWAY GUARDRAIL @ PARKING PERIMETER AND AT TWO STORY SPACES- TYP. TRAFFIC COATING AT ALL PARKING AREAS & ENTIRE RAMP 2'-9" TALL HIGHWAY GUARDRAIL @ PARKING PERIMETER AND AT TWO STORY SPACES-TYP. METAL PANEL ENCLOSURE ELEVATOR LOBBY L-M STAIR 2 S2-M MECHANICAL M-02 OPEN TO BELOW 10' - 8" 1 HR 1'-0 1/4" WALL ASSEMBLY: 8" CMU 3-5/8" METAL STUD WITH 3" THICK FOIL FACED MINERAL FIBER INSULATION 5/8" DRYWALL RETAIL MECH SPACE M-05 STAIR 1 S1-M MDF/NET POP ROOM M-03 MECH M-04 M-02 M-05 41C2 HR 41C2 HR 41C2 HR 41C2 HR 41C2 HR EL: 10'-6" EL: 10'-6" EL: 10'-6" EL: 10'-6" EL: 10'-6" R-25 INSULATION UNDER SLAB OVER RETAIL 121 FD POOL MECH ROOM M-06 TRAFFIC TOPPING AT FLOOR EXTENDED 8" UP ALL WALLS 41C2 HR 41C2 HR M-06 10' - 8"10' - 8"10' - 8" 10' - 8" 10' - 8" 10' - 8" 10' - 8" 10' - 8" FD FD FDFD 41C2 HR 41C2 HR (PREV 24'-0")23' - 7"22' - 11 1/4"24' - 11"41C2 HR 41C2 HR EL: 10'-6" FD EL: 10'-6" FD FDEL: 10'-6" FD 41C2 HR S2-M M-03M-03 42" HIGH METAL GUARDRAIL REINFORCED CMU FOR GUARDRAIL REQUIREMENTS REINFORCED CMU FOR GUARDRAIL REQUIREMENTS1 3/8"30' - 5"19' - 3 5/8"26' - 2 3/4" 5' - 4 3/8" 1' - 4 1/2" 24' - 10 1/4" 1 1/8"21' - 8 5/8" 3' - 7 3/8" 22' - 10 5/8" 5' - 0"15' - 10 1/2" 16' - 2 3/4" 6' - 1 5/8" 1 3/8"1"11' - 0"15' - 5 3/8"25' - 4 7/8" 9' - 9 1/8" 3' - 4" 4' - 2" 3' - 4" 1' - 9 1/4" 3/8" 5' - 4" 41C2 HR 41C2 HR 41C2 HR41C2 HR L-M 30 X 48 AOR S1-M 36" HIGH SWING GATE -SEE DETAIL F6/A-323 (Prev 9' -6") 8' - 11 1/2"8' - 6"8' - 6"9' - 6"8' - 6" 9' - 6" 8' - 6"9' - 6"9' - 6" 8' - 6" 9' - 6" 9' - 6" 8' - 6" 9' - 6"9' - 6" 9' - 6"8' - 6"8' - 6"9' - 6"1' - 11"8' - 6"8' - 6"9' - 6"2' - 1 3/8"41C2 HR 2' - 11 1/2" REINFORCE CMU WALL TO WITHSTAND CAR LOAD POOL EQUIPMENT DOOR TO HAVE STOREROOM LOCKSET W/ ABRASIVE STRIP AT HANDLE; REFER TO HARDWARE SCHEDULE IN PROJECT MANUAL METAL STAIRS AND LANDING P-3P-2P-1 158 159 160 164 147 148 149 150 151 152 153 154 155 140 141 142 143 144 145 146 157 163162174 173 172 169161131132133134135136138139130 170 171 165 166 167 168 2' - 6"(COMPACT) RETAIL SPACE UNDER SEPARATE PERMIT SLOPE SLOPE SLOPESLOPE TRAFFIC TOPPING TO HAVE SLIP RESISTANT FINISH M-04 41C2 HR 41B2 HR 41B2 HR 10' - 1" LINE OF 2 HR RATED SOFFIT ABOVE 25' - 10 3/8" OPEN TO BELOW 192' - 4 3/4" 27' - 2 3/8"28' - 4"27' - 1"27' - 2"27' - 2"28' - 3"27' - 2 3/8"31' - 2"23' - 0"5' - 1"24' - 9"6' - 1"25' - 0"30' - 5"27' - 2"172' - 8 3/8"CANOPY BELOW WALL MOUNTED FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA WALL MOUNTED FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA FIRE EXTINGUISHER; PROVIDE AS REQUIRED BY NFPA PROVIDE PIPE PROTECTION BOLLARDS AT EXPOSED PLUMBING PIPES; REFER TO PLUMBING PLANS FOR PIPE LOCATIONS-SEE DETAIL C10/A-420 MAINTENANCE ROOM M-01 11' - 6"M01A M01B 1A NR 8' - 6" 8' - 6" 8' - 6" 80" HIGH SECURITY DOOR W/ CARD READER7' - 3 3/4" 3' - 0"3' - 6 1/2"80" HIGH SECURITY DOOR W/ CARD READER S2-SG 8"x8" CONCRETE CURB AT PERIMETER OF POOL MECH ROOM (Prev 9' - 0") 8' - 7 7/8"8' - 6"8' - 7 7/8" (Prev 9' -6") 8' - 11 1/2"8' - 6" 8' - 6"8' - 6" (Prev 9' - 6") 8' - 11 3/4"8' - 6" (Prev 9' - 6") 8' - 11 3/4" (Prev 9' - 6") 8' - 11 1/2" (Prev 9' - 0") 8' - 7 7/8"8' - 6" (Prev 9' - 0") 8' - 7 7/8"8' - 6" (PREV 20'-5") 19' - 9 1/2" (8' - 0" SETBACK) 8' - 0 7/8"24' - 2 1/4"(10' - 0" SETBACK)10' - 1 1/2"(15' - 0" SETBACK) 15' - 1"(3' - 6" SETBACK)3' - 6"(was 45) S1-G1 (COMPACT)(COMPACT)(COMPACT) (COMPACT)(COMPACT) 9' - 6"8' - 6" (Prev 9' - 6") 8' - 11 1/2" (COMPACT) (COMPACT) (COMPACT)(COMPACT)(COMPACT) CONCRETE SURROUND WITH FIREPROOFED STEEL COLLARS FIREPROOFED STEEL SURROUND COLUMN REMEDIATION KEY SHEET TITLE © 2018 bKL ARCHITECTURE LLC. ALL DRAWINGS AND WRITTEN MATERIAL APPEARING HEREIN CONSTITUTE THE ORIGINAL AND UNPUBLISHED WORK OF bKL ARCHITECTURE LLC AND THE SAME MAY NOT BE DUPLICATED, USED, OR DISCLOSED WITHOUT THE WRITTEN CONSENT OF bKL ARCHITECTURE LLC. DATE 225 N Columbus Drive Suite 100 Chicago, IL 60601 T 1.312.881.5999 F 1.312.469.8130 www.bklarch.com b K L A R C H I T E C T U R E L L C GENERAL NOTES: B A C D E F G H 12345678910 B A C D E F G H 12345678910 PROJECT NUMBER 8/7/2019 4:06:18 PMASK 299.3 811 EMERSON EVANSTON, IL 60201 FOCUS DEVELOPMENT GROUP / CA VENTURES 08/05/19 MEZZANINE LEVEL PLAN 15012 1/8" = 1'-0"3A MEZZANINE LEVEL PLAN 43 TOTAL PARKING STALLSPage 84 of 84P2.Page 352 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Johanna Nyden, Community Development Director Subject: Ordinance 11-O-21, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. Date: February 22, 2021 Recommended Action: Staff recommends adoption of Ordinance 11-O-21 to extend the time frame for the commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019, and previously granted a one -year extension to April 13, 2021. The Ordinance would grant an extension of 18 months for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. Council Action: For Introduction Summary: On April 8, 2019, City Council approved Ordinance 22-O-19 granting approval of the Planned Development for construction of 40 townhomes. The development included eight site development allowances (number of dwelling units, building height, rear yard setbac k, townhouse orientation, balcony front yard setback, balcony side yard setback, balcony rear yard setback, landscape strip). The Planned Development was approved 6-1 by City Council. Per Ordinance 22-O-19, the applicant had one year, until April 8, 2020, to obtain a building permit and start the construction of the project, and two years to complete the project from the time of building permit issuance. Kevin Lee, property owner, intended to sell the approved development rights to a different developer and was working towards that goal when a key member of the development team passed away. The sale of the development rights fell through shortly thereafter so the Planned Development was granted a one-year extension to April 13, 2021. The property owner now requests an additional extension due to COVID-19 related development setbacks. P3.Page 353 of 454 An 18 month extension would give the property owner until October 13, 2022, to obtain a building permit. The applicant has not requested any adjustments to the approved Plann ed Development and intends for the property to develop as approved. Staff is not aware of any objections to the extension request. Legislative History: February 2019 13, - map accompanying (and Planned Development The proposed amendment) was unanimously recommended for approval by the Plan Commission as presented by staff with additional conditions of 1) removal of 2 parking spaces on the north side of Main St. at Custer Ave., and 2) the developer will continue to work with staff on the building design facing Custer Ave. March 11, 2019 - The proposed Planned Development (and accompanying map amendment) was unanimously approved for introduction at P&D and City Council. April 8, 2019 - The proposed Planned Development (and accompanying map amendment and easement resolution) were approved by City Council 6-1. March 9, 2020 & April 13, 2020 - A one-year extension to the Planned Development was unanimously approved by City Council. Attachments: Ordinance 11-O-21 910-938 Custer Ave PD Extension with exhibits Evanston Custer PD Extension Request From Developer Page 2 of 37 P3.Page 354 of 454 2/2/2021 11-O-21 AN ORDINANCE Extending the Time for the Applicant to Obtain a Building Permit to Construct the Dwelling Units in the Planned Development at 910-938 Custer Ave. Previously Authorized by Ordinances 22-O-19 and 33-O-20 WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on April 8, 2019, the City Council enacted Ordinance 22-O-19 by a supermajority vote, as required by Section 6-3-6-6 of the Zoning Ordinance, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development (the “Planned Development”) and Rezoning from MUE Transitional Page 3 of 37 P3.Page 355 of 454 11-O-21 ~2~ Manufacturing-Employment District to MXE Mixed-Use Employment District at 910-938 Custer Avenue (the “Subject Property”), which is legally described in Exhibit 1; and WHEREAS, the Planned Development Ordinance approved the creation of forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single -family attached dwelling units, commonly referred to as townho uses at the Subject Property (the “Project”); and WHEREAS, on February 14, 2020, the property owner for the Subject Property, Kevin Lee (the “Applicant”) requested an amendment to the Planned Development in order to extend the timeframes for himself and any successor in interest to obtain a building permit to construct the dwelling units and finish the last phase of the Project; and WHEREAS, on April 13, 2020, the City Council enacted Ordinance 33-O- 20, attached hereto as Exhibit 2 and incorporated herein by reference, which, pursuant to the provisions of the Zoning Ordinance, granted an amendment to the Planned Development Special Use Permit previously authorized by 22-O-19 to allow for a one (1) year extension to April 13, 2021 to obtain a building permit for the limited purpose of construction of the dwelling units at 910-938 Custer Avenue; and WHEREAS, on January 25, 2021, the Applicant requested an additional amendment to the Planned Development in order to extend the timeframes for himself and any successor in interest to obtain a building permit to construct the dwelling units and finish the last phase of the Project due to delays caused by the COVID-19 pandemic; and WHEREAS, City Code Sections 6-3-5-15(A) and 6-8-1-10(A) provide for a Page 4 of 37 P3.Page 356 of 454 11-O-21 ~3~ time period for construction of one (1) year unless the City Council approves for an extended date by which to obtain a building permit in order to allow for a staged development; and WHEREAS, in order to commence construction of the residential units, the Applicant requests an additional amendment to the Planned Development to provide for an additional eighteen (18) months to obtain a building permit to commence construction of the dwelling units in the Project, revising the date to obtain a building permit to be October 13, 2022 (the “Extension Request”); and WHEREAS, on February 22, 2021, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Extension Request; and WHEREAS, during said meeting, the P&D Committee received input from the public, and carefully deliberated on the Extension Request and the Applicant was given notice of the P&D and City Council meetings; and WHEREAS, at its meetings on February 22, 2021 and March 8, 2021, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s deliberations and recommendations, heard public comment, made findings and considered this Ordinance 11-O-21 and the Extension Request, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: Page 5 of 37 P3.Page 357 of 454 11-O-21 ~4~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance and Sections 6-3-5-15(A) and 6-11-1-10(A)(4) of the Zoning ordinance, the City Council hereby grants an amendment to the Planned Development Special Use Permit previously authorized by Ordinances 22-O-19 and 33-O-20 to allow for a time extension to the Applicant to obtain a building permit for the limited purpose of construction of the dwelling units at 910-938 Custer Avenue in the Planned Development described herein. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted for the Planned Development, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (a) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this Ordinance 11-O-21; terms of Ordinance 33-O-20; terms of Ordinance 22-O- 19; all applicable City Code requirements; the Applicant’s testimony and representations to the P&D Committee, and the City Council; and the approved documents on file in this case. (b) Construction of Residential Units: The Applicant must obtain a building permit for the construction of forty (40) new four (4) story forty-seven (47) feet and four (4) inches tall single-family attached dwelling units by October 13, 2022. The construction shall be in compliance with all applicable City Code restrictions, including but not limited to, the construction must be completed within a period of twenty-four (24) months after issuance of the building permit. (c) Changes in Property Use: Any change as to the property’s use in the future must be processed and approved as an additional amendment to the Planned Development. Page 6 of 37 P3.Page 358 of 454 11-O-21 ~5~ (d) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 4: Except as otherwise provided for in this Ordinance 11-O-21, all applicable regulations of Ordinances 22-O-19 and 33-O-20, the Zoning Ordinance, and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 11-O-21 shall govern and control. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents, assigns, and successors in interest” and shall mean Kevin Lee, and any and all successors, owners, and operators of the Subject Property. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. Page 7 of 37 P3.Page 359 of 454 11-O-21 ~6~ SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid p rovision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2021 Adopted:___________________, 2021 Approved: __________________________, 2021 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ Kelley A. Gandurski Corporation Counsel Page 8 of 37 P3.Page 360 of 454 11-O-21 ~7~ EXHIBIT 1 ORDINANCE 22-O-19 Page 9 of 37 P3.Page 361 of 454 Page 10 of 37P3.Page 362 of 454 Page 11 of 37P3.Page 363 of 454 Page 12 of 37P3.Page 364 of 454 Page 13 of 37P3.Page 365 of 454 Page 14 of 37P3.Page 366 of 454 Page 15 of 37P3.Page 367 of 454 Page 16 of 37P3.Page 368 of 454 Page 17 of 37P3.Page 369 of 454 Page 18 of 37P3.Page 370 of 454 22-O-19 ~10~ EXHIBIT A Legal Description LOT 1 IN DARD PRODUCTS THIRD CONSOLIDATION, BEING A CONSOLIDATION OF LOT 3 AND THE NORTH HALF OF LOT 4 IN RAILWAY SUBDIVISION AND LOT 1 IN DARD PRODUCTS SECOND CONSOLIDATION, IN THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED. PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL Page 19 of 37 P3.Page 371 of 454 22-O-19 ~11~ EXHIBIT B Addresses and PINs of Properties Removed from the MUE Transitional Manufacturing-Employment District and Placed Within the MXE Mixed-Use Employment District PINs: 11-19-117-063-0000 COMMONLY KNOWN AS: 910-938 Custer Avenue, Evanston, IL Page 20 of 37 P3.Page 372 of 454 22-O-19 ~12~ EXHIBIT C Map of Properties Removed from the MUE Transitional Manufacturing- Employment District and Placed Within the MXE Mixed-Use Employment District Page 21 of 37 P3.Page 373 of 454 910-938 Custer Ave. drawGr aphics_po ly Use r d ra wn polygons Zonin g Bo un da ries & Labels Tax Parc els March 5 , 2 0 19 0 0.0 3 0.0 60.0 15 mi 0 0.0 55 0.110.0 275 km 1:2,0 0 0 This map is not a plat of survey. This map is provided "as is" without warrant ies of any kind. See www.c it yofevanston.org/mapdisclaimers .html for mor e inform ation.Copy right 2018 City of Evans tonPage 22 of 37P3.Page 374 of 454 22-O-19 ~13~ EXHIBIT D Development Plans Page 23 of 37 P3.Page 375 of 454 Page 24 of 37P3.Page 376 of 454 Page 25 of 37P3.Page 377 of 454 Page 26 of 37 P3.Page 378 of 454 Page 27 of 37 P3.Page 379 of 454 22-O-19 ~14~ EXHIBIT E Landscape Plans Page 28 of 37 P3.Page 380 of 454 Evanston CommonsPROJECT STAFF ISSUE REVISIONS DATE PROJECT MANAGER: ENGINEER: ENGINEER: TECHNICIAN: G. LEHMAN RLA 1 DAPR REVIEW PLANS 01-18-19COPYRIGHT:THIS DRAWING SHALL NOT BE USED,REPRODUCED, MODIFIED OR SOLD EITHERWHOLLY OR IN PART, EXCEPT WHENAUTHORIZED IN WRITING BY THE ENGINEER.PROJECT NO.:00102ISSUE DATE:JAN. 18, 2019SCALE:SHEET NUMBEREVANSTON COMMONS 912 CUSTER AVENUE EVANSTON, ILLINOIS G. LEHMAN RLA PRELIMINARY LANDSCAPE PLANS Page 29 of 37P3.Page 381 of 454 11-O-21 ~8~ EXHIBIT 2 ORDINANCE 33-O-20 Page 30 of 37 P3.Page 382 of 454 Page 31 of 37P3.Page 383 of 454 Page 32 of 37P3.Page 384 of 454 Page 33 of 37P3.Page 385 of 454 Page 34 of 37P3.Page 386 of 454 Page 35 of 37P3.Page 387 of 454 Page 36 of 37P3.Page 388 of 454 Evanston Custer LLC 1400 South Michigan Ave. #1905 Chicago, IL 60605 January 25, 2021 Planned Development Extension Request To Whom It May Concern, I would like to request an extension for the Planned Development for the property located at 910-938 Custer Avenue, Evanston, IL 60202 for 12 months. Covid related issues have delayed our building permit application so I humbly request for more time. Thank you, Kevin Lee Manager Evanston Custer LLC Page 37 of 37 P3.Page 389 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Meagan Jones, Neighborhood and Land Use Planner CC: Johanna Nyden, Community Development Director Subject: Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes Date: February 22, 2021 Recommended Action: Plan Commission and staff recommend City Council adoption of Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes. This establishes a definition for Efficiency Homes (Section 6 -18-3) and establish regulations for their construction and use within residential districts (Section 6 -8; Section 6-16). Alderman Fiske requests suspension of the rules for Introduction and Action of this item at the February 22, 2021 meeting. Council Action: For Introduction and Action Summary: Background Tiny Homes (Efficiency Homes) have increased in popularity in recent years. Initially viewed simply as mobile homes, more permanent small residences have been constructed as an alternative to a “regular sized” home. Staff has fielded a variety of inquiries in recent years regarding tiny homes that could be permanently located on small or odd -shaped lots that are otherwise challenging to build on. The applicant, Andrew Gallimore, submitted for a zoning text amendment in 2020 in order to establish a definition and regulations for this type of residence. The Commission and Committee held discussions on the proposal and provided feedback which included needing to have additional information on possible suitable lots for this type of home, clarifying the ability to subdivide existing lots to build on and providing clarification on bulk standards and the approval process. Staff has worked with applicant to provide the revised proposal as presented below. P4.Page 390 of 454 The applicant provided a map, displayed below, which sho ws the locations of irregular lots that could be built on. The information used is based on Cook County Assessor data for vacant lots which the applicant then cross referenced with available City data on parcel sizes and current uses. For the purposes of the list, the lot size was limited to 3,300 sq. ft. and smaller with the average lot size being 2,887 sq. ft.. This resulted in 35 properties dispersed throughout Evanston. Proposal Overview Definitions Per discussions held in the previous Plan Commission and Zoning Committee meetings, alternative names for Tiny Homes were discussed as was language explicitly prohibiting certain uses sometimes associated with this type of housing, which has been added to the proposed definition, specifically: Section 6-18-3. Definitions Page 2 of 41 P4.Page 391 of 454 Bulk Regulations Since Efficiency Homes are intended for small or odd shaped lots that are otherwise challenging to build on, and since Efficiency Homes by (proposed) definition are small in size, bulk zoning regulations should be adjusted. Regulations are proposed to be similar to the setbacks and height required for coach houses or ADUs since they are substantially similar in impact, although they could be located on different portions of the lot as a primary structure. Variations are likely on these smaller lots even with reduced bulk requirements. Since variations may increase impact on adjacent properties where bulk requirements are already reduced for Efficiency Homes, a Special Use should be required for any deviat ion requested from the Efficiency Home bulk regulations at the time of original development. This means there would never be a new proposed Efficiency Home that requests Major or Minor Variations and instead would require a Special Use determined by the Ci ty Council for any Efficiency Home that does not comply with all zoning regulations. A new section would be created within Chapter 8- Residential Districts which would provide detailed regulations regarding height, setbacks and lot coverage, specificall y: 6-8-1-14.- Efficiency Homes (A) Number of Dwelling Units per Zoning Lot: One Efficiency Home shall be permitted as a principal use on a zoning lot, regardless of lot size, width, or shape, in all residential zoning districts except as specified in Section 6-4-1-6 of this Title. (B) Zoning Relief: Any zoning relief requested in conjunction with the initial new construction of a Efficiency Home development shall be considered as one special use and shall not require major variation approval. Efficiency Homes may request zoning relief by major or minor variation following the completion of the initial development construction. (C) Yard Requirements: Page 3 of 41 P4.Page 392 of 454 (D) Maximum Building Height: The maximum building height for any Efficiency Home shall not exceed twenty-eight (28) feet, measured from grade to the highest point of said structure, or two stories, whichever is less. (E) Building Lot Coverage and Impervious Surface: The maximum building lot coverage and impervious surface coverage shall comply with the maximum allowable amount in the underlying zoning district. Permitted and Special Uses - Residential Zoning Districts This type of single-family dwelling is proposed to be added as a permitted use within all residential zoning districts and as a special use if additional zoning re lief is being sought from bulk regulations outlined above. Sections 6-8-2-3.- Permitted Uses and 6-8-2-4.- Special Uses (for R1 Single-Family Residential District) are provided below as an example of how this listing would appear. Since individual Efficien cy Homes are attractive as naturally occurring lower-cost housing, they should be Permitted Uses that do not require special applications, other all meeting when time zoning and process, City fees, speculation regulations. 6-8-2-3. - PERMITTED USES. The following uses are permitted in the R1 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Day care Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Single-family detached, Dwelling—Two-family the by designated district located a in (when Evanston historic preservation commission and constructed prior to the effective date hereof). Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Page 4 of 41 P4.Page 393 of 454 Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Residential Care Homes," of this Title). 6-8-2-4. - SPECIAL USES. The following uses may be allowed in the R1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed and Breakfast Establishments," of this Title). Cemetery. Child residential care home. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Education institution—Private. Efficiency Home – general to subject requested, is the zoning additional (when relief requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Planned 6Section of requirements (subject to development the -8-1-10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Religious institution. Residential care home—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Residential Care Homes," of this Title). . Transitional treatment facility—Category I (subject to the general requirements of Section 6-4- 5, "Transitional Treatment Facilities," of this Title). Chapter 16 – Off-Street Parking and Loading The initially proposed parking requirement called for one parking space per dwelling unit and no on-site parking for dwelling units constructed on lots that are located 1,500 feet or less from a transit stop. The Commission discussed the possibility of further re ducing this requirement or having no parking requirement at all; however, the Commission was in general agreement for keeping the parking requirement for this type of dwelling as originally proposed below. Page 5 of 41 P4.Page 394 of 454 Standards for Approval The Plan Commission found that the proposed adjustment to the planned development met the standards of approval for text amendments. The proposed text amendment takes into account the following relevant goals, objectives, and policies of the Comprehensive General Plan: • Maintain Appealing Character of Evanston Neighborhoods While Guiding Their Change • Address Concerns about Housing Cost and Affordability The proposed text amendment would help to further the goal of providing a variety of housing as well as creating affordable housing options. A smaller scale home may be within a closer financial reach than the typical Evanston single family home. While most new construction single family homes sell in the $750,000 range, new construction Efficiency Homes could sell in the $250,000 - $300,000 range, which is a home price point for the missing -middle income group in Evanston that does not qualify for affordab le housing but cannot afford typical market rate housing. The proposed text amendment also provides a way to build housing on small and irregular shaped lots that already exist in the City and are often viewed as unbuildable, which would in turn increase the tax base for the City. As this type of housing would be infill housing, public facilities and services would likely already exist and would just need to be extended to the structure so that the Efficiency Home fits seamlessly into the neighborhood similar to a coach house or ADU. Efficiency Homes requiring additional zoning relief would face Special Use approval to ensure their impact to adjacent properties and the surrounding neighborhood would be mitigated. Legislative History: January 27, 2021– Following additional discussion, the Plan Commission voted, 6 -0, to recommend approval of the proposed text amendment. Plan Commission Packet from January 27, 2021 November 11, 2020- The Zoning Committee continued discussion on the proposed text amendment and requested additional information regarding possible effected lots. The Page 6 of 41 P4.Page 395 of 454 Committee then voted to send the item back to Plan Commission pending, inclusion of the additional requested information. August 12, 2020 – The Plan Commission began discussion on the text amendment and voted to send the proposal to the Zoning Committee. Attachments: Ordinance 13-O-21 Efficiency Homes Text Amendment Draft Plan Commission Minutes Excerpt From 1.27.21 Meeting Text Amendment Application - Tiny Homes (Efficiency Homes) Page 7 of 41 P4.Page 396 of 454 2/2/2021 13-O-21 AN ORDINANCE Amending Title 6 of the Evanston Code to Permit the Establishment and Regulation of Efficiency Homes NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 6-18-3 “Definitions” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-18-3. - DEFINITIONS. For the purposes of this Ordinance, the following terms shall have the following meanings: EFFICIENCY HOME A small residential building, with a ground floor area of 500 square feet or less, containing not more than one (1) dwelling unit entirely surrounded by open space on the same lot and permanently affixed to a foundation. A mobile home or recreational vehicle shall not be considered an efficiency home. EFFICIENCY UNIT A dwelling unit consisting of one (1) principal room together with bathroom, kitchen, hallway, closets and/or dining room alcove directly off the principal room, provided such dining alcove does not exceed one hundred twenty-five (125) square feet in area. An efficiency unit created after December 2, 1960, shall contain at least three hundred (300) square feet of floor area. Page 8 of 41 P4.Page 397 of 454 13-O-21 ~2~ SECTION 2: Title 6, Chapter 8 of the Evanston City Code of 2012, as amended, “Residential Districts”, is hereby further amended to add the following subsection: 6-18-1-14. – EFFICIENCY HOMES (A) Number of Dwelling Units per Zoning Lot: One Efficiency Home shall be permitted as a principal use on a zoning lot, regardless of lot size, width, or shape, in all residential zoning districts except as specified in Section 6 -4-1-6 of this Title. (B) Zoning Relief: Any zoning relief requested in conjunction with the initial new construction of an Efficiency Home development shall be considered as one special use and shall not require major variation approval. Efficiency Homes may request zoning relief by major or minor variation following the completion of the initial development construction. (C) Yard Requirements: Residential structures: 1. Front yard Twenty-seven (27) feet; parking prohibited 2. Side yard abutting a street Ten (15) feet; parking prohibited 3. Side yard Three (3) feet 4. Rear yard Three (3) feet (D) Maximum Building Height: The maximum building height for any Efficiency Home shall not exceed twenty-eight (28) feet, measured from grade to the highest point of said structure, or two stories, whichever is less. (E) Building Lot Coverage and Impervious Surface: The maximum building lot coverage and impervious surface coverage shall comply with the maximum allowable amount in the underlying zoning district. Page 9 of 41 P4.Page 398 of 454 13-O-21 ~3~ SECTION 3: City Code Section 6-8-2-3 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-2-3. – PERMITTED USES. The following uses are permitted in the R1 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Day care Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Single-family detached, Dwelling—Two-family (when located in a historic district designated by the Evanston preservation commission and constructed prior to the effective date hereof). Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). SECTION 4: City Code Section 6-8-2-4 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-2-4. – SPECIAL USES. The following uses may be allowed in the R1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed and Breakfast Establishments," of this Title). Page 10 of 41 P4.Page 399 of 454 13-O-21 ~4~ Cemetery. Child residential care home. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Education institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Planned development (subject to the requirements of Section 6-8-1-10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Religious institution. Residential care home—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). . Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 5: City Code Section 6-8-3-2 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-3-2. – PERMITTED USES. The following uses are permitted in the R2 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Day care Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Single-family detached. Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Page 11 of 41 P4.Page 400 of 454 13-O-21 ~5~ Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). SECTION 6: City Code Section 6-8-3-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-3-3. – SPECIAL USES. The following uses may be allowed in the R2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Cemetery. Child residential care home. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Education institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Planned development (subject to the requirements of Section 6-8-1-10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Religious institution. Residential care homes—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Page 12 of 41 P4.Page 401 of 454 13-O-21 ~6~ Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 7: City Code Section 6-8-4-2 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-4-2. – PERMITTED USES. The following uses are permitted in the R3 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Single-family detached. Dwelling—Two-family. Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6 -8-1-14, “Efficiency Homes,” of this Title). Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). SECTION 8: City Code Section 6-8-4-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-4-3. – SPECIAL USES. The following uses may be allowed in the R3 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Cemetery. Child residential care home. Page 13 of 41 P4.Page 402 of 454 13-O-21 ~7~ Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Educational institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Planned development (subject to the requirements of Section 6-8-1-10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Religious institution. Residential care homes—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 9: City Code Section 6-8-5-2 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-5-2. – PERMITTED USES. The following uses are permitted in the R4 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Multiple-family. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6 -8-1-14, “Efficiency Homes,” of this Title). Page 14 of 41 P4.Page 403 of 454 13-O-21 ~8~ Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Residential care homes—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Shelter for abused persons. SECTION 10: City Code Section 6-8-5-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-5-3. – SPECIAL USES. The following uses may be allowed in the R4 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Assisted living facility. Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Cemetery. Child residential care home. Community center—Public. Congregate housing. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Educational institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Independent living facility. Page 15 of 41 P4.Page 404 of 454 13-O-21 ~9~ Long term care facility. Membership organization. Office (subject to the general requirements of Section 6-8-1-11, "Special Conditions For Office Uses," of this Title). Planned development (subject to the requirements of Section 6-3-6, "Planned Developments," of this Title and Section 6-8-1-10, "Planned Developments," of this Chapter). Public utility. Recreation center—Public. Religious institution. Retirement community. Retirement home. Retirement hotel. Rooming house. Shelter care home. Transitional shelter (subject to the requirements of Section 6-3-5-11, "Additional Standards For A Special Use For Transitional Shelters," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Transitional treatment facility—Category II (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 11: City Code Section 6-8-6-2 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-6-2. – PERMITTED USES. The following uses are permitted in the R4a district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Multiple-family (when said use was legally established on the effective date hereof). Dwelling—Single-family attached (when said use was legally established on the effective date hereof). Page 16 of 41 P4.Page 405 of 454 13-O-21 ~10~ Dwelling—Single-family detached. Dwelling—Two-family (when said use was legally established on the effective date hereof). Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6 -8-1-14, “Efficiency Homes,” of this Title). Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Shelter for abused persons. SECTION 12: City Code Section 6-8-6-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-6-3. – SPECIAL USES. The following uses may be allowed in the R4a district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Assisted living facility. Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Cemetery. Child residential care home. Community center—Public. Congregate housing. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Page 17 of 41 P4.Page 406 of 454 13-O-21 ~11~ Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwellings (any increase in the number of dwellings on a single zoning lot above the number legally existing on the effective date hereof, or any dwelling o ther than a single-family dwelling on a zoning lot created after the effective date hereof). Educational institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Independent living facility. Long term care facility. Membership organization. Office (subject to the general requirements of Section 6-8-1-11, "Special Conditions For Office Uses," of this Chapter). Planned development (subject to the requirements of Section 6-3-6, "Planned Developments," of this Title and Section 6-8-1-10, "Planned Developments," of this Chapter). Public utility. Recreation center—Public. Religious institution. Retirement community. Retirement home. Retirement hotel. Rooming house. Shelter care home. Transitional shelter (subject to the requirements of Section 6-3-5-11, "Additional Standards For A Special Use For Transitional Shelters," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Transitional treatment facility—Category II (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 13: City Code Section 6-8-7-2 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: Page 18 of 41 P4.Page 407 of 454 13-O-21 ~12~ 6-8-7-2. – PERMITTED USES. The following uses are permitted in the R5 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Multiple-family. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6 -8-1-14, “Efficiency Homes,” of this Title). Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Shelter for abused persons. SECTION 14: City Code Section 6-8-7-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-7-3. – SPECIAL USES. The following uses may be allowed in the R5 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Assisted living facility. Page 19 of 41 P4.Page 408 of 454 13-O-21 ~13~ Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Child residential care home. Community center—Public. Congregate housing. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Educational institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Independent living facility. Long term care facility. Membership organization. Office (subject to the general requirements of Section 6-8-1-11, "Special Conditions For Office Uses," of this Chapter). Planned development (subject to the requirements of Section 6-3-6, "Planned Developments," of this Title and Section 6-8-1-10, "Planned Developments," of this Chapter). Public utility. Recreation center—Public. Religious institution. Retirement community. Retirement home. Retirement hotel. Rooming house. Shelter care home. Transitional shelter (subject to the requirements of Section 6-3-5-11, "Additional Standards For A Special Use For Transitional Shelters," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Page 20 of 41 P4.Page 409 of 454 13-O-21 ~14~ Transitional treatment facility—Category II (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 15: City Code Section 6-8-8-2 “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-8-2. – PERMITTED USES. The following uses are permitted in the R6 district: Daycare home—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare home—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Dwelling—Multiple-family. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Educational institution—Public. Efficiency Home (subject to the general requirements of Section 6 -8-1-14, “Efficiency Homes,” of this Title). Home occupation (subject to the general requirements of Chapter 5, "Home Occupations," of this Title). Neighborhood garden. Park. Playground. Residential care home—Category I (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Shelter for abused persons. SECTION 16: City Code Section 6-8-8-3 “Special Uses” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 6-8-8-3. – SPECIAL USES. Page 21 of 41 P4.Page 410 of 454 13-O-21 ~15~ The following uses may be allowed in the R6 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Apartment hotel. Assisted living facility. Bed and breakfast establishments (subject to the general requirements of Section 6-4-7, "Bed And Breakfast Establishments," of this Title). Child residential care home. Community center—Public. Congregate housing. Cultural facility. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Educational institution—Private. Efficiency Home – (when additional zoning relief is requested, subject to the general requirements of Section 6-8-1-14, “Efficiency Homes,” of this Title). Independent living facility. Long term care facility. Membership organization. Office (subject to the general requirements of Section 6-8-1-11, "Special Conditions For Office Uses," of this Chapter). Planned development (subject to the requirements of Section 6-8-1-10, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Recreation center—Public. Religious institution. Retirement community. Retirement home. Retirement hotel. Rooming house. Shelter care home. Page 22 of 41 P4.Page 411 of 454 13-O-21 ~16~ Transitional shelter (subject to the requirements of Section 6-3-5-11, "Additional Standards For A Special Use For Transitional Shelters," of this Title). Transitional treatment facility—Category I (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). Transitional treatment facility—Category II (subject to the general requirements of Section 6-4-5, "Transitional Treatment Facilities," of this Title). SECTION 17: City Code Title 6, Chapter 16, Table 16-B “Schedule of Minimum Off-Street Parking Requirements” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: TABLE 16-B Schedule of Minimum Off-Street Parking Requirements Single-family detached dwellings 2 parking spaces for each dwelling unit. No more than 4 parking spaces shall be permitted for each single-family dwelling, unless such spaces are located within 30 feet of an alley, with the access of such spaces from such alley One parking space required for an Efficiency Home; No parking required for Efficiency Homes that are on lots located within one thousand five hundred (1,500) feet from a Metra, PACE, or Chicago Transit Authority public transit bus stop or train station. SECTION 18: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 19: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 20: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 23 of 41 P4.Page 412 of 454 13-O-21 ~17~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2021 Adopted: ___________________, 2021 Approved: __________________________, 2021 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 24 of 41 P4.Page 413 of 454 DRAFT- NOT APPROVED Page 1 of 3 Plan Commission Minutes 1/27/21 MEETING MINUTES PLAN COMMISSION Wednesday, January 27, 2021 7:00 P.M. Virtual Meeting through Zoom Platform Members Present: Peter Isaac (Chair), Jennifer Draper, George Halik, John Hewko, Brian Johnson, Jeanne Lindwall Members Absent: Kristine Westerberg Staff Present: Johanna Nyden, Community Development Director Meagan Jones, Neighborhood and Land Use Planner Judy Frydland, City Attorney Presiding Member: Chair Isaac 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Isaac called the meeting to order at 7:03 P.M. Ms. Jones called the roll and a quorum was established. 2. SUSPENSION OF THE RULES Members participating electronically or by telephone Commissioner Lindwall made a motion to suspend the rules to allow for electronic or telephone participation. Seconded by Commissioner Halik. A roll call vote was taken and the motion passed, 6-0. 3. APPROVAL OF MEETING MINUTES: December 9, 2020. Commissioner Halik made a motion to approve the minutes from the December 9, 2020 meeting. Seconded by Commissioner Westerberg. A roll call vote was taken and the motion passed, 5-0 with one abstention. 4. OLD BUSINESS A. Text Amendment – Tiny Homes 20PLND- 0038 Andrew Gallimore submits for a Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to establish a definition for Micro Dwelling Units (Section 6-18-3) and establish regulations for their construction and use within residential districts (Section 6-8; Section 6-16). Ms. Jones provided an overview of the revisions made to the text amendment since the Page 25 of 41 P4.Page 414 of 454 DRAFT- NOT APPROVED Page 2 of 3 Plan Commission Minutes 1/27/21 earlier Plan Commission and Zoning Committee meetings including removal of sections proposed for more than one home on a lot (which would be revisited in the futu re), removing the minimum 700 sq. ft. lot coverage, keeping the standard street side -yard setback and clearly prohibiting mobile homes and recreational vehicles. Mr. Andrew Gallimore, the applicant, provided additional details on the proposal, and reviewed the previous discussion of lots this would apply to. He mentioned the eco - friendliness of proposed dwellings as well as the lower costs to build and purchase Commissioner Lindwall asked what the rationale was for the 500 sf footprint in the definition. Mr. Gallimore responded that this came from a comparison of other existing regulations, consideration of the space needed for inhabitants and current building plans for this type of home. Chair Isaac opened the meeting to questions from the public. Hearing none, he then opened the hearing to public comment. Mr. Robinson Markus of Evanston Development Cooperative explained that the data points on map do not include City Owned lots and that they could also be eligible for affordable housing. He is in support of the zoning change. Chair Isaac then closed the hearing and the Commission began deliberation Commissioner Hewko asked if there was still consideration of a name change. Ms. Jones responded that it was still on the table to discuss. Mr. Gallimore responded that he thought of “starter homes” but that these types of homes could also be for different members of the population. A brief discussion followed with suggestions of efficiency dwelling, micro house, and efficiency homes. Commissioner Draper inquired if the 500 sf footprint is needed. Commissioner Lindwall stated that 700 sf could be a normal sized home though, with certain lot sizes, the house footprint can be limited. Mr. Gallimore stated that the goal was to keep the homes affordable and at a smaller scale. Chair Isaac clarified that 500 sf is for the ground floor only and additional sf could be added with a 2nd level. Commissioner Lindwall expressed concern over the small rear yard setback and if it was possible to increase. Chair Isaac asked if irregular lots are typically narrower or if they have a short depth. Mr. Gallimore responded they are typically narrower. Chair Isaac added that these homes are likely to be smaller than ADUs and there is no need to treat them differently. Will likely not see many cases with a small rear yard as more people would likely want rear yard space. Commissioner Hewko pointed out a typo in the staff report for the side yard setback. The Commission then discussed the standards for approval and found they all had Page 26 of 41 P4.Page 415 of 454 DRAFT- NOT APPROVED Page 3 of 3 Plan Commission Minutes 1/27/21 been met. Some additional discussion occurred on property values due to disparity of home cost. It was agreed that this would not be prevalent enough to change the character of a neighborhood or block and would turn vacant property into needed homes. Commissioner Draper moved to recommend approval of the text amendment to the Planning & Development Committee of the City Council. Commissioner Lindwall seconded the motion. A roll call vote was taken and the motion passed unanimously, 6-0. Ayes: Draper, Halik, Hewko, Johnson, Lindwall, Isaac Nays: Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department Page 27 of 41 P4.Page 416 of 454 Page 28 of 41 P4.Page 417 of 454 Page 29 of 41 P4.Page 418 of 454 Page 30 of 41 P4.Page 419 of 454 Page 31 of 41 P4.Page 420 of 454 Page 32 of 41 P4.Page 421 of 454 Page 33 of 41 P4.Page 422 of 454 Page 34 of 41 P4.Page 423 of 454 Page 35 of 41 P4.Page 424 of 454 Page 36 of 41 P4.Page 425 of 454 Page 37 of 41 P4.Page 426 of 454 Page 38 of 41 P4.Page 427 of 454 Page 39 of 41 P4.Page 428 of 454 Page 40 of 41 P4.Page 429 of 454 6/14/2020 CITY OF EVANSTON Mail - Tiny lot development https://mail.google.com/mail/u/0?ik=4ec545897d&view=pt&search=all&permthid=thread-f%3A1669303638857660659&simpl=msg-f%3A16693036388…1/1 Meagan Jones <mmjones@cityofevanston.org> Tiny lot development 1 message andrew gallimore <andrewgallimore@yahoo.com>Fri, Jun 12, 2020 at 9:26 AM To: Meagan Jones <mmjones@cityofevanston.org> Hi Meagan. I had a nice word document which was apparently too large to send over. However I didn’t want to delay sending you this info so please excuse the crudeness. Basically I think there are a lot of small underutilized lots in Evanston that could be developed into small starred homes or efficient dwellings. I think this would be great for young couples, downsizing seniors, economically disadvantaged residents, and many others. I also have a family situation that makes this a very passionate issue to me. Attached is a letter describing why I feel this is an important issue and why I chose To apply for this amendment. Also there are some example tiny house elevations, a survey of my small lot as Well as some interior layouts of something that I would like to build. I could certainly put something more professional together but I think you get the idea for now. I guess let me know if you have any questions and we can talk further at your convenience. Again I would appreciate any help, Especially with the specifics you need for the application. Also here’s a couple paragraphs that somehow got omitted from question to part C of the application “ Utilizing these currently unbuildable lots would help to increase the tax base. Since these smaller homes are ideally sized for single person households and older people looking to downsize, these Properties will add to the tax base without creating a drain on the schools. This type of development will also help to fill a void for the “Missing Middle” by creating a housing type/price point otherwise unavailable in new construction” Thanks again and I look forward to hearing back from you soon. Andrew Scan Jun 12, 2020 at 9.13 AM.pdf 595K Page 41 of 41 P4.Page 430 of 454 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Economic Development Committee From: Paul Zalmezak, Economic Development Manager CC: Erika Storlie, City Manager Subject: Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel Date: February 22, 2021 Recommended Action: The Economic Development Committee and staff recommend City Council adoption of Resolution 23-R-21, Authorizing the City Manager to Execute a Loan Agreement with Halliburton Funeral Chapel Funding Source: Staff proposes the City Council allocate $18,000 from the Business District Improvement Fund G/L # 100.15.5300.65522 Council Action: For Action Summary: Economic Development Committee and staff recommend City Council approval of financial assistance totaling $18,000 to Haliburton Funeral Chapel located at 1317 Emerson Street for exterior and 1975 in represChapel Funeral Haliburton's rehabilitation. opened a ents declining, but important business that serves Evanston's Black community with African - American "homegoing" ceremonies, memorial services, cremation, and burial services. In November of 2018, The Evanston City Council honored Mr. Nathan Haliburton Jr.'s commitment 103Evanston passing by to resolution -R-Portion that "Designating 18 of Emerson Street between Wesley Avenue and Asbury Avenue with the honorary street name sign "Nathan Haliburton Jr. Way." Specifically, the resolution recognized Mr. Haliburton as "a steward to families in the grieving and decision making process; showing compassion, insight, comfort and helping hands"...for over "43 years as he served as the funeral director of the chapel." E1.Page 431 of 454 Mr. Haliburton reports that he has received a city code violation as a result of a neighbor contacting the city to report that the parapet wall appeared to require repair. City inspectors agreed. Mr. Haliburton is seeking financial assistance to make the repairs due to financial hardship. Attached is a quote from Lime Builder's submitted by Mr. Haliburton summarizing the scope of work totaling $18,400 including parapet, chimney, and coping tiles. Mr. Haliburton is seeking two additional quotes. Due to COVID and recent weather conditions, contractors have not been responsive. Staff recommends approving a loan totaling up to $18,000, 50% ($9,000) of which will be forgivable. The loan amount may be less depending upon additional quotes received The funding assistance will allow Evanston to retain a long-term business in Evanston who has provided a vital service to the Black community. Mr. Haliburton has helped those in most financial need by providing low-cost or even no cost services. While this is not a traditional economic development initiative providing a direct financial return in the form of sales tax or job growth, it's important to recognize Haliburton's impact on the quality of life in Evanston and the importance of maintaining / retaining our diverse culture. The terms of the loan will be 60 months at 5% interest. Bankrate.com reports personal loan or home equity loan interest rates in the range of 5.25% - 5.99%. If the property is sold prior to the loan termination date, the remaining loan balance will be due in full. The loan will b e recorded. All repair work must be submitted through the City of Evanston's Building Division and receive all building permits. Staff will release 50% of the funding upon building permit approval and the remaining 50% upon final inspection of the work. Black Funeral Industry Background Black-owned community funeral homes are in decline nationwide. As highlighted in an Atlantic article titled "The Disappearance of a Distinctively Black Way to Mourn" from January 26, 2016, "as many African American-owned funeral homes close, the communities they serve are losing centuries-old means of grieving--and protest." It also states that "for more than a century, Black funeral directors have been serving Black communities keeping African American funeral traditions alive. But now...after withstanding segregation and prospering through it, are struggling to survive as market forces change." According to the same article, Black-owned funeral homes were excluded from the major industry association in 1912, resulting in segregation of the funeral industry that was further exacerbated by Jim Crow laws. The Black "homegoing" tradition expanded during this era as a way to elaborately honor the dead. These homegoing celebrations can by expensive. In recent years, Americans generally have shifted to the more cost effective cremation option which cuts into funeral home profits, especially small, independently -owned Black funeral parlors. Furthermore, being community-based it's not uncommon for Black funeral home owners to provide lower cost services to accommodate their neighbor's needs. Cost -effective cremations cut into the profits for funeral homes—one of many challenges family-owned firms are facing. These cost constraints and the slow erosion of the elaborate homegoing tradition is resulting in a decline of these important community businesses. According to The Guardian(May 22, 2020), "The fewer than 3,000 black funeral homes still in operation face competition from Page 2 of 24 E1.Page 432 of 454 chains, a growing acceptance among black families of alternatives like direct burial and cremation, and a lack of successors willing to carry on the family business. NFDMA membership, which stands at 1,400, has steadily decreased since 1997." Sources: https://www.theguardian.com/society/2020/may/22/black-undertakers-struggle-pandemic- coronavirus https://www.theatlantic.com/business/archive/2016/01/black -funeral-homes- mourning/426807/ Legislative History: Economic Development Committee on January 27, 2021 unanimously approved (8 -0) a recommendation to City Council to approve financial assistance to Haliburton Funeral Chapel in the amount of $18,000. Attachments: HALIBURTON HELP FOR CITY VIOLATIONS Lime Builders Haliburton Quote 23-R-21 Authorizing Loan Agreement with Haliburton Funeral Chapel Haliburton Funeral Chapel Loan Agreement with Amortization Schedule Page 3 of 24 E1.Page 433 of 454 HALIBURTON FUNERAL CHAPEL “Helping Hands” 1317 EMERSON STREET, EVANSTON ILLINOIS 60201 NATHAN HALIBURTON, JR. Phone 847.864.6135 Funeral Director/Embalmer Fax 847.864.6136 Fax 847.676.2583 Lou Edna F. Haliburton Office Manager January 23, 2021 To: City of Evanston To Whom It May Concern: We are requesting assistance for repairs to the funeral chapel for the following reason: From the year 2015 through 2020, out of 287 services, 21 families have a remaining balance. The balances total $34,645.16. Any consideration is appreciated. Thank you, Nathan Haliburton , Jr. Owner/ Director Page 4 of 24 E1.Page 434 of 454 Page 5 of 24 E1.Page 435 of 454 2/22/2021 23-R-21 A RESOLUTION Authorizing the City Manager to Execute a Loan Agreement with Haliburton Funeral Chapel NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to execute a Loan Agreement between the City and Haliburton Funeral Chapel, attached hereto as Exhibit 1 and incorporated herein by reference (the “Agreement”) for a loan issued by the City to Haliburton Funeral Chapel in the amount of Eighteen Thousand and no/100 Dollars ($18,000.00). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions to the Agreement as she may determine to be in the best interests of the City and in a form acceptable to the Corporation Counsel. SECTION 3: That this Resolution 23-R-21 shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2021 Approved as to form: ______________________________ Kelley A. Gandurski, Corporation Counsel Page 6 of 24 E1.Page 436 of 454 23-R-21 ~2~ EXHIBIT 1 Forgivable Loan Agreement Page 7 of 24 E1.Page 437 of 454 PROMISSORY NOTE Name and Address of Borrower: Haliburton Funeral Chapel 1317 Emerson Street Evanston, IL 60201 Commencement Date: 1. BORROWER’S PROMISE TO PAY FOR VALUE RECEIVED, the undersigned, Haliburton Funeral Chapel, an Illinois corporation (referred to hereafter as the "Borrower"), promise to pay to the order of the City of Evanston, an Illinois home rule municipal corporation (the “Lender”), with its principal office located at 2100 Ridge Avenue, Evanston, Illinois or at such other place as the Lender may from time to time designate in writing, in the manner provided in this Note, the principal sum of $18,000.00 (Eighteen Thousand and 00/100 Dollars) (the “Loan”). The Lender or anyone who takes this Note by transfer and who is entitled to receive payments under this Note will be called "Note Holder". 2. LOAN TERM, FORGIVENESS AND REPAYMENT The term of the Loan is five (5) years, commencing on March 1, 2021 and terminating on February 1, 2026 (the “Loan Term”). One half of the Loan ($9,000.00) will start to bear interest six (6) months from the Commencement Date. The loan payments will be one hundred eighty-six and 46/100 Dollars ($186.46) each month. The Loan schedule is attached as Exhibit 1. The interest rate is five percent (5.0%) per annum and computed on the basis of a 365 day year from the date of disbursement. Any principal amount not paid when due (at maturity, by acceleration, or otherwise) will bear interest thereafter until paid at a rate, which will be eighteen percent (18%). Borrower agrees to commence payments of the Loan on September 1, 2021. Loan payments will be due on or before the first day of the month. If payment is made after the 5th of each month, Borrower shall be assessed a late fee of $50.00. The remaining $9,000.00 will be treated as a non-interest bearing forgivable loan. For each annual period of the loan, $1,800.00 will be forgiven. In the event of default, the non-interest bearing balance of the loan will be due in full in accordance with the Default provisions of this agreement in Section 4. 3. DISBURSEMENTS AND BORROWER RESPONSIBILITIES Page 8 of 24 E1.Page 438 of 454 A. Funding Sources: The Loan is conditioned on the completion and satisfaction of each part of Section 3 below. The Loan is funded through the City of Evanston Economic Development Fund. B. Project Completion: i. Borrower must renovate the Subject Property, for the inten ded use of the Subject Property in substantial conformance with the plans submitted to the building permit division. ii. Borrower shall provide documentation that bids for the Project were sought from no less than three contractors, of which one must be an Evanston-based contractor. If an Evanston based contractor is not available to seek bids based on the scope and scale of the Project work, this requirement will be waived upon confirmation from City staff that bid solicitation to Evanston based businesses was pursued by Borrower. iii. Borrower acknowledges and agrees that it cannot commence construction work for the Project unless and until the City Council approves the Loan and this Agreement is executed by both parties. C. Borrower Responsibilities: i. The Borrower shall be responsible for hiring a licensed contractor to complete the Project. The City Manager or his designee may require submission of proof of the State License issued to the selected contractor. ii. The Borrower shall be responsible for contacting the appropriate City departments to arrange for obtaining all necessary approvals and/or permits required for construction and completion of the Project. iii. The Borrower shall be fully responsible for managing, monitoring, and scheduling the construction of the Project and ensuring its compliance with all applicable federal, State, and local laws and regulations. iv. The Borrower shall be fully responsible for ensuring that all invoices from the contractors, suppliers, vendors and/or other third parties are provided to the City. v. Borrower shall during the Term and for a period of 2 years following the expiration of the Term, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, all records respecting the services and expenses incurred by Borrower, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Borrower is found to have been overstated, Borrower shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. D. Evanston business: i. Borrower shall remain an Evanston based business for the entire Term. Meaning, Borrower cannot remove its operations from the Subject Property Page 9 of 24 E1.Page 439 of 454 during the Term of this Agreement. In the event that Borrower ceases to operate at 1317 Emerson Street, Evanston, Illinois during the Loan Term, any principal and interest not previously paid as well as the non-interest forgivable balance will be repaid within 30 days of vacating the property. ii. If Haliburton Funeral Chapel is sold, (except in circumstances of an illness of principal necessitating retirement) for any reason to any entity other than one controlled by the current managers of the LLC, or files for bankruptcy protection, the Borrower shall be in Default and any principal and interest not previously forgiven will be repaid on the balance remaining from Exhibit A depending on the date that the business is sold. The remaining balance, not previously forgiven, shall be paid to the City within thirty (30) days. E. Terms of Disbursement i. Disbursements. The City will disburse 50% ($9,000.00) of the funding upon building permit approval and the remaining 50% ($9,000 .00) of the funding upon final inspection of the work with the following requirements:  All repair work must be submitted through the City of Evanston’s Building Division and receive all required building permits. ii. The Borrower must provide the invoices as soon as available to the City prior to disbursement and provide the City at least 15 days to disburse the payment. The City will disburse up to $18,000.00. If the invoices do not exceed $18,000.00, the City will only disburse up to the total amount of the invoices, reducing the total amount of the forgivable portion first. 4. DEFAULT AND REMEDIES A. The occurrence of any one or more of the following events (“Event of Default”) shall constitute a default on the part of Borrower (“Default”): i. If Borrower ceases to operate its funeral chapel business within the borders of the City of Evanston (including by incidence of death of the Borrower). The Lender shall give written notice to Borrower of this Default. The Borrower shall have a period of thirty days to cure the Default (“Cure Period”). ii. If the property located at 1317 Emerson Street or any interest in it is sold or transferred (or if a legal or beneficial interest in Borrower’s interest in the property is sold or transferred) without Lender’s prior written consent. iii. iv. Borrower or any beneficiary thereof shall (i) file a petition for liquidation, reorganization, or adjustment of debt under Title 11 of the United States Code or any similar law, state or federal, whether now or hereafter existing, or (ii) file any answer admitting insolvency or inability to pay debts, or (iii) fail Page 10 of 24 E1.Page 440 of 454 to obtain a vacation or stay of involuntary proceedings within ten days, as hereinafter provided. v. Borrower or any beneficiary thereof shall make an assignment for the benefit of creditors of this Note, or shall admit in writing of its inability to pay its debts generally as they become due, or shall consent to the appointment of a receiver or trustee or liquidator of all or any major part of the Fixtures and Equipment. B. In the event Default occurs pursuant to (A)(1), after applicable notice and the Occupancy Cure Period detailed above before the expiration of the Loan Term, the Borrower agrees to repay to the order of the Lender or its designee an amount equal to the original principal amount of the Loan and it is immediately due and payable. In the event Default occurs pursuant to any other provision of this Section, shall have sixty (60) days after the date on which the notice is delivered to Borrower to cure such breach, provided, however, that if the curing of such non -monetary breach cannot be accomplished with due diligence within said period of sixty (60) days, then Borrower shall have such additional reasonable period of time to cure such breach as may be necessary, provided Borrower shall have commenced to cure such breach within said period, such cure shall have been diligently pursued by Borrower thereafter to completion (“Other Default Cure Period”). The notice shall further inform Borrower of the right to reinstate after acceleration and the right to bring a court action to assert the nonexistence of a default or any other defense of Borrower to acceleration and foreclosure. If the Borrower does not cure the Default within the specified Other Default Cure Period within the notice, then this Note is due and payable only with respect to the remaining balance of the Loan at the time of Default. C. If the Borrower Defaults hereunder and fails to cure the Default, during the 5 -year loan Term, the Loan shall be immediately due and owing and the balance of the Loan shall be immediately repaid to Lender in full. D. If any payments of interest or the unpaid principal balance due under this Note or any escrow fund payments for taxes or insurance required under the Security Agreement become overdue for a period in excess of ten days, the Borrower shall pay to Lender a late charge of $50.00 per day. If any attorney is engaged by Lender, including in-house staff (a) to collect the indebtedness evidenced hereby or due under the Loan Documents, whether or not legal proceedings are thereafter instituted by Lender; (b) to represent Lender in any bankruptcy, reorganization, receivership, or other proceedings affecting creditors’ rights and involving a claim under this Note; (c) to protect the lien of any of the Loan Documents; (d) to represent Lender in any other proceedings whatsoever in connection with this Note or any of the Loan Documents or the real estate described therein; or (e) as a result of the Borrower’s Default and collection efforts, the Borrower shall pay to Page 11 of 24 E1.Page 441 of 454 Lender all reasonable attorneys’ fees and expenses incurred or determined to be due in connection therewith, in addition to all other amounts due hereunder. E. Lender’s remedies under this Note, and all of the other Loan Documents shall be cumulative and concurrent and may be pursued singly, successively, or together against the Borrower and any other Obligors (as defined below), the Property, and any other security described in the Loan Documents or any portion or combination of such real estate and other security, and Lender may resort t o every other right or remedy available at law or in equity without first exhausting the rights and remedies contained herein, all in Lender’s sole discretion. Failure of Lender, for a period of time or on more than one occasion to exercise its option to accelerate the maturity date shall not constitute a waiver of the right to exercise that option at any time during the continued existence of the Default or in the event of any subsequent Default. Lender shall not by any other omission or act be deemed to waive any of its rights or remedies hereunder unless such waiver is in writing and signed by Lender, and then only to the extent specifically set forth therein. A waiver in connection with one event shall not be construed as continuing or as a bar to or waiver of any right or remedy in connection with a subsequent event. 5. BORROWER'S WAIVERS Even if, at a time when Borrower is in default, the Lender does not pursue all the remedies available to it, the Lender will still have the right to do so at any time thereafter if Borrower remains in default or is in default at a later time. 6. GIVING OF NOTICES Any notices that must be given to the Borrower under this Note will be given by delivering or by mailing by certified mail addressed to the Borrower at the address of the Property set forth above. Any notice that must be given to the Lender under this Note will be given by delivering it or mailing it by certified mail to the Lender at the following address: City of Evanston Attn: Economic Development Division 2100 Ridge Avenue, City Manager’s Office Evanston, Illinois 60201 with a copy to: City of Evanston Attn: Corporation Counsel 2100 Ridge Avenue, Room 4400 Evanston, Illinois 60201 Page 12 of 24 E1.Page 442 of 454 7. RESPONSIBILITY OF PERSONS UNDER THIS NOTE If more than one person signs this Note, each person is fully and personally obligated to keep all of the promises made in this Note. The Lender may enforce its rights under this Note against the signatories either individually or together. This means that both signatories, either individually or together, may be required to pay all of the amounts owed under this Note. Any person who takes over the rights or obligations of the Borrower, with the written permission of the Lender, will have all of the Borrower’s r ights and must keep all of the Borrower’s promises made in this Note. Notwithstanding anything in the Security Agreement to the contrary, the Loan is a recourse obligation of the Borrower. 8. GOVERNING LAW AND WAIVER OF TRIAL BY JURY This Promissory Note shall be governed by the laws of the State of Illinois. Borrower hereby represents and warrants that it knowingly and voluntarily waives any rights to trial by jury for any litigation related to or arising out of, under, or in any way connected with the obligations of this Note. 9. MISCELLANEOUS The headings of sections and paragraphs in this Note are for convenience only and shall not be construed in any way to limit or define the content, scope, or intent of the provisions hereof. As used in this Note, the singular shall include the plural, and masculine, feminine, and neuter pronouns shall be fully interchangeable, where the context so requires. If any provision of this Note, or any paragraph, sentence, clause, phrase, or word, or the application thereof, in any circumstances, is adjudicated to be invalid, the validity of the remainder of this Note shall be construed as if such invalid part were never included herein. Time is of the essence of this Note. Upon any endorsement, assignment, or other transfer of this Note by Lender or by operation of law, the term “Lender,” as used herein, shall mean such endorsee, assignee, or other transferee or successor to Lender then becoming the holder of this Note. This Note and all provisions hereof shall be binding on all persons claiming under or through the Undersigned. The terms “Undersigned” and “Borrower,” as used herein, shall include the respective beneficiaries, successors, assigns, legal and personal representatives, executors, administrators, devisees, legatees, and heirs of the Undersigned and Borrower and shall be binding upon the same In the event the Undersigned is an Illinois land trust, then this Note is executed by the Trustee, not personally but as Trustee as aforesaid in the exercise of the power and authority conferred on and vested in it as the Trustee, and is payable only out of the property specifically described in the Loan Documents securing the payment hereof, by Page 13 of 24 E1.Page 443 of 454 the enforcement of the provisions contained therein. No personal l iability shall be asserted or be enforceable against the Trustee because or in respect of this Note or the making, issue, or transfer thereof. All such liability, if any, is expressly waived by each taker and holder hereof, and each original and successive holder of this Note accepts the Note on the express condition that no duty shall rest on the Trustee to sequester the rents, issues, and profits arising from the property described in the Loan Documents, or the proceeds arising from the sale or other disposition thereof. However, in an Event of Default in the payment of this Note or of any installment hereof, the sole remedies of the holder hereof shall be by the terms and provisions set forth herein, or any combination of the above. LENDER: By: _____________________________ Its: City Manager, Erika Storlie BORROWER: By: _____________________________ Its: President Print Name: Nathan Haliburton, Jr. Page 14 of 24 E1.Page 444 of 454 EXHIBIT 1 LOAN PAYMENT SCHEDULE Page 15 of 24 E1.Page 445 of 454 Haliburton Funeral Home - Amortization Schedule - Economic Development Loan 1317 Emerson Loan Amount 9,000$ Loan Start Date 3/1/2021 Interest Rate 5.00 First Payment 9/1/2021 # of Pymt Months 54 (60 month loan, interest free, no payments first six months) Monthly Payment ($186.46) Payment #Date Start Balance Interest Payment End Balance 1 3/1/2021 9,000.00 - - 9,000.00 2 4/1/2021 9,000.00 - - 9,000.00 3 5/1/2021 9,000.00 - - 9,000.00 4 6/1/2021 9,000.00 - - 9,000.00 5 7/1/2021 9,000.00 - - 9,000.00 6 8/1/2021 9,000.00 - - 9,000.00 7 9/1/2021 9,000.00 37.50 (186.46) 8,851.04 8 10/1/2021 8,851.04 36.88 (186.46) 8,701.45 9 11/1/2021 8,701.45 36.26 (186.46) 8,551.24 10 12/1/2021 8,551.24 35.63 (186.46) 8,400.41 11 1/1/2022 8,400.41 35.00 (186.46) 8,248.94 12 2/1/2022 8,248.94 34.37 (186.46) 8,096.85 13 3/1/2022 8,096.85 33.74 (186.46) 7,944.12 14 4/1/2022 7,944.12 33.10 (186.46) 7,790.76 15 5/1/2022 7,790.76 32.46 (186.46) 7,636.75 16 6/1/2022 7,636.75 31.82 (186.46) 7,482.11 17 7/1/2022 7,482.11 31.18 (186.46) 7,326.82 18 8/1/2022 7,326.82 30.53 (186.46) 7,170.88 19 9/1/2022 7,170.88 29.88 (186.46) 7,014.30 20 10/1/2022 7,014.30 29.23 (186.46) 6,857.06 21 11/1/2022 6,857.06 28.57 (186.46) 6,699.17 22 12/1/2022 6,699.17 27.91 (186.46) 6,540.61 23 1/1/2023 6,540.61 27.25 (186.46) 6,381.40 24 2/1/2023 6,381.40 26.59 (186.46) 6,221.53 25 3/1/2023 6,221.53 25.92 (186.46) 6,060.98 26 4/1/2023 6,060.98 25.25 (186.46) 5,899.77 27 5/1/2023 5,899.77 24.58 (186.46) 5,737.89 28 6/1/2023 5,737.89 23.91 (186.46) 5,575.33 29 7/1/2023 5,575.33 23.23 (186.46) 5,412.10 30 8/1/2023 5,412.10 22.55 (186.46) 5,248.19 31 9/1/2023 5,248.19 21.87 (186.46) 5,083.59 32 10/1/2023 5,083.59 21.18 (186.46) 4,918.31 33 11/1/2023 4,918.31 20.49 (186.46) 4,752.33 34 12/1/2023 4,752.33 19.80 (186.46) 4,585.67 35 1/1/2024 4,585.67 19.11 (186.46) 4,418.31 36 2/1/2024 4,418.31 18.41 (186.46) 4,250.26 37 3/1/2024 4,250.26 17.71 (186.46) 4,081.50 38 4/1/2024 4,081.50 17.01 (186.46) 3,912.04 39 5/1/2024 3,912.04 16.30 (186.46) 3,741.88 40 6/1/2024 3,741.88 15.59 (186.46) 3,571.01 41 7/1/2024 3,571.01 14.88 (186.46) 3,399.42 42 8/1/2024 3,399.42 14.16 (186.46) 3,227.12 43 9/1/2024 3,227.12 13.45 (186.46) 3,054.10 44 10/1/2024 3,054.10 12.73 (186.46) 2,880.36 45 11/1/2024 2,880.36 12.00 (186.46) 2,705.90 46 12/1/2024 2,705.90 11.27 (186.46) 2,530.71 Page 16 of 24 E1.Page 446 of 454 47 1/1/2025 2,530.71 10.54 (186.46) 2,354.79 48 2/1/2025 2,354.79 9.81 (186.46) 2,178.14 49 3/1/2025 2,178.14 9.08 (186.46) 2,000.75 50 4/1/2025 2,000.75 8.34 (186.46) 1,822.62 51 5/1/2025 1,822.62 7.59 (186.46) 1,643.75 52 6/1/2025 1,643.75 6.85 (186.46) 1,464.13 53 7/1/2025 1,464.13 6.10 (186.46) 1,283.77 54 8/1/2025 1,283.77 5.35 (186.46) 1,102.65 55 9/1/2025 1,102.65 4.59 (186.46) 920.78 56 10/1/2025 920.78 3.84 (186.46) 738.15 57 11/1/2025 738.15 3.08 (186.46) 554.76 58 12/1/2025 554.76 2.31 (186.46) 370.61 59 1/1/2026 370.61 1.54 (186.46) 185.69 60 2/1/2026 185.69 0.77 (186.46) (0.00) Page 17 of 24 E1.Page 447 of 454 GUARANTY Borrower: Haliburton Funeral Chapel, an Illinois corporation Lender: City of Evanston, an Illinois home rule municipal corporation Guarantors: Nathan Haliburton, Jr., individual (address) Principal Amount: $18,000.00 Loan Term: 5 years (60 months) CONTINUING GUARANTEE OF PAYMENT AND PERFORMANCE. For good and valuable consideration, Guarantor absolutely and unconditionally guarantees full and punctual payment and satisfaction of the Indebtedness of Borrower to Lender, and the performance and discharge of all Borrower's obligations unde r the Note and the Related Documents. This is a guaranty of payment and performance and not of collection, so Lender can enforce this Guaranty against Guarantor even when Lender has not exhausted Lender's remedies against anyone else obligated to pay the I ndebtedness or against any collateral securing the Indebtedness, this Guaranty or any other guaranty of the indebtedness. Guarantor will make any payments to Lender or its order, on demand, in legal tender of the United States of America, in same-day funds, without set-off or deduction, or counterclaim, and will otherwise perform Borrower's obligations under the Note and Related Documents. Under this Guaranty, Guarantor's liability is limited to Borrower’s obligations under the Note. INDEBTEDNESS. The word "'Indebtedness” as used in this Guaranty means all of the principal amount outstanding from time to time and at any one or more times, accrued unpaid interest thereon and all collection costs and legal expenses related thereto permitted by law, attorneys' fees, arising from Borrower’s obligations under the Note. CONTINUING GUARANTY. THIS IS A "CONTINUING GUARANTY" UNDER WHICH GUARANTOR AGREES TO GUARANTEE THE FULL AND PUNCTUAL PAYMENT. DURATION OF GUARANTY. This Guaranty will take effect when received by Lender without the necessity of any acceptance by Lender, or any notice to Guarantor or to Borrower, and will continue in full force until all the Indebtedness incurred or contracted before receipt by Lender of any notice of revocation shall ha ve been fully and finally paid and satisfied and, all of Guarantor's other obligations under this Guaranty shall have been performed in full. If Guarantor elects to revoke this, Guaranty, Guarantor may only do so in writing. Guarantor's written notice of r evocation must be mailed to Lender; by certified mail, at Lender's address listed above or such other place as Lender may designate in writing. Written revocation of this Guaranty will apply only to new Indebtedness created after actual receipt by Lender of Guarantor's written revocation. For this purpose and without limitation, the term "new Indebtedness” does not include the Indebtedness which at the time of notice of revocation is contingent, unliquidated, undetermined or not due and which later becomes absolute, liquidated, Page 18 of 24 E1.Page 448 of 454 determined or due. For this purpose and without limitation" new indebtedness” does not include all or part of the Indebtedness that is: incurred by Borrower prior to revocation; Incurred under a commitment that became binding before revocation; any renewals, extensions, substitutions, and modifications of the indebtedness. This Guaranty shall bind Guarantor's estate as to the Indebtedness created both before and after Guarantor's death or incapacity, regardless of Lander's actual notice of Guarantor’s death, Subject to the foregoing, Guarantor's, executor or administrator or other legal representative may terminate this Guaranty in the same manner in which Guarantor might have terminated it and with the some effect. Release of any, oth er guarantor or termination of any other guaranty of the Indebtedness shall not affect the ability of Guarantor under this guaranty. A revocation Lender receives from anyone or more Guarantors shall not affect the liability of any remaining Guarantors unde r this Guaranty. GUARANTOR'S AUTHORIZATION TO LENDER. Guarantor authorizes Lender, either before or after any revocation hereof upon written notice to Guarantor by Lender, without lessening Guarantor’s liability under this Guaranty, from time to time: (A ) prior to revocation as set forth above, to make one or more additional secured or unsecured loans to Borrower, to lease equipment or other goods to Borrower, or otherwise to extend additional credit to Borrower; (B) Intentionally Deleted; (C) to take and hold security for the payment of this Guaranty or the Indebtedness, and exchange, enforce, waive, subordinate, fail or decide not to perfect, and release any such security, with or without the substitution of new collateral; (D) to release, substitute, agree not to sue, or deal with anyone or more of Borrower's sureties, endorsers, or other guarantors on any terms or in any manner Lender may choose; (E) to determine how, when and what application of payments and credits shall be made on the Indebtedness; (F) to apply such security and direct the order or manner of sale thereof, including without limitation. any non-judicial sale permitted by the terms of the controlling security agreement or deed of trust, as Lender in its discretion may determine; (G) to sell, transfer, assign or grant participations, in all or any part-of the Indebtedness: and (H) to assign or transfer this Guaranty in whole or in part. GUARANTOR'S REPRESENTATIONS AND WARRANTIES. Guarantor represents and warrants to Lender that (A) no rep resentations or agreements of any kind have been made to Guarantor which would limit or qualify in any way the terms of this Guaranty; (B) Intentionally Deleted; (C) Guarantor has full power, right and authority to enter into this Guaranty; (D) the provisions of this Guaranty do not conflict with or result in a default under any agreement or other instrument binding upon Guarantor and do not result in a violation of any law, regulation, court decree or order applicable to Guarantor;" (E) Intentionally Deleted; (F) upon Lender's request, Guarantor will provide to Lender financial and credit information in form acceptable to Lender, and all such financial information which currently has been, ,and all future financial information which will be provided Lender is and will be true and correct in all material respects and fairly present, Guarantor's financial condition as of the dates the financial information is provided; and (G) no material adverse change has occurred in Guarantor's financial condition since the date of the most recent financial statements provided to Lender and Page 19 of 24 E1.Page 449 of 454 no event has occurred which may materially adversely affect Guarantor's financial condition. GUARANTOR'S WAIVERS. Except as prohibited by applicable law, Guarantor waives any right to require Lender (A) to continue lending money or to extend other credit to Borrower; (B) to resort for payment or to proceed directly or at once against any person, including Borrower or any other guarantor; (C) to proceed directly against or exhaust any collateral held by Lender from Borrower, any other guarantor, or any other person; (D) Intentionally Deleted; (E) to pursue any other remedy within Lender's power; or (F) to commit any act or omission of any kind, or at any time, with respect to any matter whatsoever. GUARANTOR'S UNDERSTANDING WITH RESPECT TO WAIVERS. Guarantor warrants and agrees that each of the waivers set forth above is made with Guarantor's full knowledge of its significance and consequences and that, under the circumstances, the waivers are reasonable and not contrary to public policy or law. If any such waiver is determined to be contrary to any applicable law of public policy, such waiver shall be effective only to the extent permitted by law or public policy. MISCELLANEOUS PROVISIONS. The following miscellaneous provisions are a part of this Guaranty: Amendments. This Guaranty together with any Related Documents, constitutes the entire understanding and agreement of the parties as to the matters set forth in this Guaranty, No alteration of or amendment to this· Guaranty shall be effective unless given in writing and signed by both parties. Attorneys' Fees; Expenses. Guarantor agrees to pay upon demand all of Lender's costs and expenses, including Lender’s attorneys’ fees and Lende r's legal expenses, incurred in connection with the enforcement of this Guaranty. The Lender may hire or pay someone else to help enforce this Guaranty, and the Guarantor shall pay the costs and expenses of such enforcement. Caption Headings. Caption headings in this Guaranty are for convenience purposes only and are not to be used to interpret or define the provisions of this Guaranty. Governing law. This Guaranty will be governed by federal law applicable to Lender and, to the extent not preempted by federal law, the laws of the State of Illinois without regard to its conflicts of law provisions. Integration. Guarantor further agrees that Guarantor has read and fully understands the terms of this Guaranty; Guarantor has had the opportunity to be -advised by Guarantor's attorney with respect to this Guaranty; the Guaranty fully reflects Guarantor's intentions and parole evidence is not required to interpret the terms of this Guaranty. Guarantor hereby indemnifies and holds Lender harmless from all losses, claims, damages, and costs (including Lender's attorneys' fees) suffered or incurred by Page 20 of 24 E1.Page 450 of 454 Lender as a result of any breach by Guarantor of the warrantie s, representations and agreements of this paragraph. Interpretation. In all cases where there is more than one Borrower or Guarantor, then all words used in this Guaranty in the singular shall be deemed to have been used in the plural where the context and construction so require; and where there is more than one Borrower named in this Guaranty or when this Guaranty is executed by more than one Guarantor, the words “Borrower” and "Guarantor” respectively shall mean all and anyone or more of them. The words “Guarantor," "Borrower," and "Lender” include the heirs, successors, assigns, and transferees of each of them, If a court finds that any provision of this Guaranty is not valid or should not be enforced, that fact by itself will not mean that the rest of this Guaranty will not be valid or enforced. Therefore, a court will enforce the rest of the provisions of this Guaranty even if a provision of this Guaranty may be found to be invalid or unenforceable. If anyone or more of Borrower or Guarantor are corporations, partnerships, limited liability companies, or similar entities, it is not necessary for Lender to inquire into the powers of Borrower or Guarantor or of the officers, directors, partners, managers, or other agents acting or purporting to act on their behalf, and any indebtedness made or created in reliance upon the professed exercise of such powers shall be guaranteed under this Guaranty. Notices. Any notice required to be given under this Guaranty shall be given in writing, and, except for revocation notices by Guarantor, shall be effective when actually delivered, when actually received by tele-facsimile (unless, otherwise required by law) when deposited with a nationally recognized overnight courier, or, if mailed, when deposited in the United States mail, as first class, certified or registered mail postage prepaid, directed to the addresses shown near the beginning of this Guaranty. All revocation notices by Guarantor shall be in writing and shall be effective upon delivery to Lender as provided in the section of this Guaranty entitled "DURATION OF GUARANTY.” Any party may change its address for notices under this Guaranty by giving formal written notice to the other parties, specifying that the purpose of the notice is to change the party's address, For notice purposes, Guarantor agrees to keep Lender informed at all times of Guarantor's current address. Unless otherwise provided or required by law, if there is more than one Guarantor, any notice given by Lender to any Guarantor is deemed to be notice given to all Guarantors. No Waiver by Lender. Lender shall not be deemed to have waived any rights under this Guaranty unless such waiver is given in writing and signed by Lender. No delay or omission on the part of Lender in exercising any right shall operate as a waiver of such right or any other right. A waiver by Lender of a provision of this Guaranty shall not prejudice or constitute a waiver of lender's right otherwise to demand strict compliance with that provision or any other provision of this Guaranty. No prior waiver by Lender, nor any course of dealing between Lender and Guarantor, shall constitute a waiver of any of Lender's rights or of any of Guarantor's obligations as to any future transactions, Whenever the consent of Lender is required under this Guaranty, the granting of such consent by Lender in any Instance shall not constitute continuing consent to subsequent Page 21 of 24 E1.Page 451 of 454 instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of Lender. Successors and Assigns. Subject to any limitations stated in this Guaranty on transfer of Guarantor's interest, this Guaranty shall be binding upon and inure to the benefit of the parties, their successors and assigns. Waive Jury. Lender and Guarantor hereby waive the right to any jury trial in any action, proceeding, or counterclaim brought by either Lender or Guarantor against the other. DEFINITIONS. The following capitalized words and terms shall have the following meanings when used in this Guaranty. Unless specifically stated to the contrary, all references to dollar amounts shall mean amounts in lawful money of the United States of America. Words and terms used in the singular shall include the plural, and the plural shall include the singular, as the context may require. Words and terms not otherwise defined in this Guaranty shall have the meanings attributed to such terms in the Uniform Commercial Code: Borrower. The word “Borrower” means Haliburton Funeral Chapel and includes all co- signers and co·-makers signing the Note and all their successors and assigns. GAAP. The word "GAAP" means generally accepted accounting principles. Guarantor. The word "Guarantor" means everyone signing this Guaranty Nathan Haliburton, Jr., and in each case, any signer's successors and assigns. Guaranty. The word "Guaranty" means this guaranty from Guarantor to Lender. Indebtedness. The word "Indebtedness" means Borrower's indebtedness to Lender as more particularly described in this Guaranty. Lender. The word “Lender" means City of Evanston, its successors and assigns. Note. The word “Note” means and includes without limitation all of Borrower's promissory notes and/or credit agreements evidencing Borrower's loan obligations in favor of Lander, together with all renewals of, extensions of, modifications of, substitutions for promissory notes or credit agreements. Related Documents. The words “Related Documents” mean all promissory notes, credit agreements, loan agreements, environmental agreements, guaranties, security 'agreements, mortgages, deeds of trust, security deeds, collateral mortgages, and all other instruments, agreements and documents, whether now or hereafter existing, executed in connection with the Indebtedness. EACH UNDERSIGNED GUARANTOR ACKNOWLEDGES HAVING READ ALL THE PROVISIONS OF THIS GUARANTY AND AGREES TO ITS TERMS, IN ADDITION, Page 22 of 24 E1.Page 452 of 454 EACH GUARANTOR UNDERSTANDS THAT THIS GUARANTY IS EFFECTIVE UPON GUARANTOR'S EXECUTION AND DELIVERY OF THIS GUARANTY TO UNDER AND THAT THE GUARANTY WILL CONTINUE UNTIL TERMINATED IN THE MANNER SET FORTH IN THE SECTION TITLED "DURATION OF GUARANTY", NO FORMAL ACCEPTANCE BY LENDER IS NECESSARY TO MAKE THIS GUARANTY EFFECTIVE, THIS GUARANTY IS DATED _____________, 2021. GUARANTOR: __________________________ Nathan Haliburton, Jr. Page 23 of 24 E1.Page 453 of 454 Page 24 of 24 E1.Page 454 of 454