HomeMy WebLinkAboutMarch 13, 2023Page 1 ACTIONS March 13,2023
CITY COUNCIL ACTIONS
City Council
Monday,March 13,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
7:00 PM
Absent:Reid
Motions resulting from City Council -Mar 13 2023
Item Item Description Motion Disposition
SPB1.Prioritizing the Use of Unallocated
ARPA Funds
Staff recommended that the City Council discuss and
prioritize the use of the unallocated ARPA Funds.
American Rescue Plan Act (ARPA)funds,account
170.99.1700.55251
For Discussion
M1.Approval of the Minutes of the
Regular City Council meeting of
February 27,2023
Staff recommended the approval of the Minutes of the
Regular City Council meeting of February 27,2023.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
Page 2 ACTIONS March 13,2023
A1.Approval of the City of Evanston
Payroll,Bills List,and Credit Card
Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period of February 13,
2023,through February 26,2023,in the amount of
$3,772,734.64 and the Bills List for March 14,2023,in
the amount of $3,603,359.98,and credit card activity
for the period ending January 26,2023,in the amount
$265,880.65.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A2.Approval BMO Harris Amazon Credit
Card Activity
Staff recommended approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending January 26,2023,in the amount of
$12,280.76.
Approved
for Action
7 -0 -1
Ayes:Kelly,Harris,
Wynne,Burns,
Suffredin,Revelle,
Geracaris
Nays:None
Abstain:Nieuwsma
Absent:Reid
Page 3 ACTIONS March 13,2023
A3.Approval of the Sole-Source Annual
Renewal of the CAD Software License
and Service Agreement with
CentralSquare Technologies
Staff recommended that the City Council authorize the
City Manager to renew the sole source software
license and service agreement with CentralSquare
Technologies (1000 Business Center Drive,Lake
Mary,FL)for the Police Department’s CAD (Computer
Aided Dispatch)software in the amount of
$93,898.05.The Agreement is effective from May 1,
2023,through April 30,2024.A sole-source purchase
requires a 2/3 vote of the Councilmembers.
Funding will be provided by the Emergency
Telephone System Account 205.22.5150.62509
(Service Agreements &Contracts)with an FY23
budget of $335,000 and a YTD balance of
$299,924.80.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A4.Approval of the Sole Source
Agreement with Superion,LLC,for
CAD (Computer Aided Dispatch)
Server Migration Services
Staff recommended that the City Council authorize the
City Manager to execute a sole source agreement
with Superion,LLC,a Central Square Company (1000
Business Center Drive Lake Mary,FL 32746)for CAD
server migration services in the amount of
$25,350.00.
Funding will be provided by the Emergency
Telephone System Account 205.22.5150.65515
(Other Improvements)with an FY23 budget of
$450,000 and a YTD balance of $450,000.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
Page 4 ACTIONS March 13,2023
A5.Approval of the agreement with
Evanston Township High School to
supply lunches for the 2023 Summer
Food Program
Staff recommended that City Council authorize the
City Manager to execute an agreement with Evanston
Township High School (ETHS)(1600 Dodge Ave,
Evanston,IL 60201)to provide lunch meals for the
2023 Summer Food Program in the not-to-exceed
amount of $3.55 per meal and $4.00 for special diet
meals.
Funding for this program is budgeted in business unit
100.30.3050 in various line items.There is a food
budget allocation in 100.30.3050.65025 in the amount
of $131,500.00.The projected expenses for food cost
is $135,000,and the projected revenue
reimbursement is $150,000.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A6.Approval of a Contract with
Environmental Consulting Group to
Conduct a Site Investigation and
Obtain an Illinois EPA NFR Letter for
the property located at 729 W.Howard
Street
Staff recommended City Council approval for a sole
source contract with Environmental Consulting Group
totaling $28,111 to Conduct a Site Investigation and
Obtain an Illinois EPA No Further Remediation (NFR)
Letter for the property located at 729 W.Howard
Street.A sole-source purchase requires a 2/3 vote of
the Councilmembers.
Howard Ridge Tax Increment Finance (TIF)account #
330.99.5860.65507.Approximately $1.5 million
remains in the TIF for economic development
purposes.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A7.Approval of a Contract Award to
Worxbee to provide a shared pool of
80hrs/month of Virtual Executive
Assistant service to Councilmembers
Councilmember Burns and City staff requested that
the APW Committee table the award of the contract
with Worxbee until the March 27,2023,Committee
meeting.
Funding for this work will be from the General Fund,
City Council,and external services account
(100.13.1300.62175),which has a FY2023 budget
allocation of $68,042,all of which is remaining.
Tabled at
Administration &
Public Works
Page 5 ACTIONS March 13,2023
A8.Approval of a Sole Source Renewal of
Dell Pro Support Q1 2023
Staff recommended City Council approval for the sole
source purchase to renew ProSupport agreements
with Dell Technologies (1 Dell Way,Round Rock,TX
78682)in the amount of $37,883.24 .A sole-source
purchase requires 2/3 vote of the Councilmembers.
This expense will be charged to IT account
100.19.1932.62340 (IT Computer Software)which
has a FY 2023 budgeted amount of $1,420,000.00
and a year-to-date balance of $1,333,571.11.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A9.Approval of a Contract with Hacienda
Landscaping for the Twiggs Park
Skate Park (Bid 23-03)was
Staff recommended City Council authorize the City
Manager to execute a contract with Hacienda
Landscaping Inc.(17840 Grove Road,Minooka,IL
60447)for the Twiggs Park Skate Park (Bid 23-03)in
the amount of $1,757,266.00.
Funding will be from the Capital Improvement Fund
2021 General Obligation Bonds in the amount of
$15,000;the 2022 General Obligation Bonds in the
amount of $1,250,000;an OSLAD grant from the
Illinois Department of Natural Resources in the
amount of $400,000;and from the General Fund
available cash balance in the amount of $92,266.A
detailed financial analysis is included below.
Approved for
Action
8 -0
Absent:Reid
A10.Approval of the 2023 Calendar of
Special Events
Staff recommended approval of the 2023 list of
special events contingent upon compliance of all
requirements as set forth by the Special Event Policy
&Guidelines.This year’s calendar includes 2 new
events.
Costs for city services provided for events require a
100%reimbursement from the sponsoring
organization or event coordinator.These fees are
waived for City events and City co-sponsored Events.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
Page 6 ACTIONS March 13,2023
A11.Approval of a Purchase of Five
Electric Vans,One Salt Spreader
Body,and One Boat for Various City
Departments
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
Currie Motors (10125 W.Laraway Rd,Frankfort,IL
60423)in the amount of $294,096.20 for five (5)2023
ETransit 350 Cargo Vans as replacement vehicles for
Facilities &Fleet Management and for Parking
Maintenance,a purchase agreement with Lindco
Equipment Sales (2168 East 88th Drive,Merriville,IN
46410)in
the amount of $68,501.00 for one (1)2023 Swenson
EV100-15-84-56-SS Salt Spreader Body as a new
addition for the Public Works Agency as part of the
Workforce Development Program,and Gage Marine
(5167 State Highway 50,Delevan,WI 53115)in the
amount of $56,091.00 for one (1)2023 170 Montauk
Boat and Trailer as a replacement for Parks and
Recreation.The total purchase amount is
$418,688.20.
Funding for the five (5)Electric Vans and one (1)Boat
and Trailer will be from the Automotive Equipment
Fund (Account 601.19.7780.65550)in the amount of
$350,187.50,which has an FY 2023 budgeted
amount of $2,700,000.00.This expenditure
represents 6.8%of this budgeted amount.
Funding for the purchase of the Salt Spreader Body in
the amount of $68,501.00 will be through the transfer
of $930,000 in American Rescue Plan (ARPA)funds
for the Workforce Development/Water Line
Replacement Program with an unencumbered
balance of $639,986 to the Equipment Replacement
Fund (Account 601.19.7780.65550).
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
Page 7 ACTIONS March 13,2023
A12.Approval of the Sole Source Purchase
and programming of 37 Motorola APX
Public Safety Mobile Radios from
Chicago Communications,LLC.
Staff recommended that City Council authorize the
Sole Source purchase of thirty-seven (37)Motorola
APX Public Safety VHF Mobile Radios from Chicago
Communications,LLC (200 Spangler Ave,Elmhurst,
IL 60126)for a total of $115,035.86.Installation and
programming of radios are included in the cost.A
Sole Source purchase requires a 2/3 vote of the
Councilmembers.
This expense will be allocated to Account
100.23.2315.65515,which has no budget in 2023.
This expense will be offset by projected excess
revenue from GEMT (100.23.2315.53676)in 2023
and will require a budget amendment.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A13.Resolution 20-R-23,Authorizing the
City Manager to Execute the Illinois
Public Works Mutual Aid Network
Agreement
Staff recommended approval of Resolution 20-R-23,
authorizing the City Manager to execute a mutual aid
agreement with the Illinois Public Works Mutual Aid
Network.
There is a $500 annual membership cost for
communities with a population greater than 75,000.
Funding will be provided from the Public Works
Administration business unit (Account
100.40.4105.62360),which has a 2023 budget of
$2,450,all of which is remaining.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
A14.Resolution 23-R-23,Appointing Mary
Dankwa as the City of Evanston's
Authorized Agent for the Illinois
Municipal Retirement Fund
Staff recommended the adoption of Resolution
23-R-23,Appointing Mary Dankwa as the City of
Evanston's Authorized Agent for the Illinois Municipal
Retirement Fund.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
Page 8 ACTIONS March 13,2023
A15.Ordinance 28-O-23 Authorizing the
City Manager to Execute a Sale
Contract for City-Owned Real
Property located at 1739 Brown
Avenue and 1319 McDaniel Avenue to
Evanston Township High School
District No.202
Staff recommended adoption of Ordinance 28-O-23
authorizing the City Manager to execute a sale
contract for City-owned real property at 1739 Brown
Avenue and 1319 McDaniel Avenue to Evanston
Township High School (“ETHS”)in conformance with
the terms of the Intergovernmental Agreement (“IGA”)
between the City of Evanston and Evanston Township
High School for the Geometry in Construction (GIC)
class.
Approved on
Consent Agenda
for
Introduction
8 -0
Absent:Reid
A16.Ordinance 32-O-23,To Approve the
Construction of a Local Improvement
Known as Evanston Special
Assessment No.1529
Staff recommended City Council adoption of
Ordinance 32-O-23,To Approve the Construction of a
Local Improvement Known as Evanston Special
Assessment No.1529.
Funding will be from the Special Assessment Fund
(Account 420.40.6000.65515 –423001),which has
an approved FY 2023 budget of $375,000 and a YTD
balance of $375,000,and from the 2023 General
Obligation Bonds (Account 415.40.4123.65515 –
423001),which has an approved FY 2023 budget of
$375,000 and a YTD balance of $375,000.
Approved on
Consent Agenda
for
Introduction
8 -0
Absent:Reid
A17.Ordinance 36-O-23,Amending City
Code Section 3-4-6(D)to Increase the
Number of Class D Liquor Licenses
from Sixty-Nine to Seventy for Carter
Investments,Inc.d/b/a Soul &Smoke,
1601 Payne Street
The Liquor Control Review Board recommended City
Council approval of Ordinance 36-O-23,amending
City Code Section 3-4-6(D)to increase the number of
Class D liquor licenses from sixty-nine to seventy.
Councilmember Burns recommended suspending the
City Council rules for introduction and action at the
March 13,2023,City Council meeting.
Approved For
Introduction and
Action
8 -0
Absent:Reid
Page 9 ACTIONS March 13,2023
A18.Ordinance 37-O-23,Amending City
Code Section 3-4-6(F-3)to Increase
the Number of Class F-3 Liquor
Licenses from Zero to One for
Bookends and Beginnings,LLC d/b/a
Bookends and Beginnings,1620
Orrington Avenue
The Liquor Control Review Board recommended City
Council approval of Ordinance 37-O-23,amending
City Code Section 3-4-6(F-3)to increase the number
of Class F-3 liquor licenses from zero to one.
Councilmember Kelly recommends suspending the
City Council rules for introduction and action at the
March 13,2023,City Council meeting.
Approved for
Introduction and
Action
8 -0
Absent:Reid
A19.Approval of Change Order No.2 with
SmithGroup,Inc.for the Evanston
Shoreline Repairs (RFQ 21-45)
Staff recommended that City Council authorize the
City Manager to execute Change Order No.2 with
SmithGroup,Inc.(35 East Wacker,Suite 900,
Chicago,IL 60601)for the Evanston Shoreline
Repairs (RFQ 21-45).This change order will extend
the contract time by 244 calendar days,modifying the
completion deadline from March 31,2023,to
November 30,2023.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
P1.Ordinance 26-O-23,Granting a
Special Use Permit to Allow for
Outdoor Storage and Open Sales and
Approving Major Variations Pursuant
to City Code 6-3-8-4(D),on the
Property Located at 2201 Oakton
Street,in the I1 Industrial/Office
District and the oRD Redevelopment
Overlay District
The Land Use Commission recommended the
adoption of Ordinance 26-O-23 granting a Special
Use Permit to allow for outdoor storage and open
sales and approving Major Variations pursuant to City
Code 6-3-8-4(D),on the property located at 2201
Oakton Street,in the I1 Industrial/Office District and
the oRD Redevelopment Overlay District.The
applicant has complied with all zoning requirements
and meets all of the Standards for Special Use for
both districts.
Approved on
Consent Agenda
for
Introduction
8 -0
Absent:Reid
Page 10 ACTIONS March 13,2023
P2.Ordinance 34-O-23,approving a
Special Use and Major Variations for a
religious institution at 1801-1805
Church Street
Land Use Commission recommended denial of the
requested zoning relief.In late 2020 and early 2021,
the Economic Development Committee
recommended approval of and the City Council
adopted Ordinance 4-O-21 authorizing the City
Manager to negotiate a purchase and sales
agreement with a joint entity including Mt.Pisgah
Ministry,Inc.and Housing Opportunity Development
Corporation (HODC)for the redevelopment of the
vacant parcels to include a mixed-use building with
affordable housing.See Legislative History for
additional information.
Approved
for Introduction
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Geracaris
Nays:Kelly,
Suffredin
Absent:Reid
P3.Ordinance 35-O-23,approving Major
Variations for the construction of a
new 5-story mixed-use building at
1811-1815 Church Street
Land Use Commission recommended approval of
Ordinance 35-O-23 approving Major Variations from
the Evanston Zoning Code to allow for the
construction of a new 5-story mixed-use building with
ground floor retail,44 dwelling units above,46 on-site
vehicle parking and 26 bike parking spaces at
1811-1815 Church Street,HODC,in the B2 Business
and oWE West Evanston Overlay Districts.
In late 2020 and early 2021,the Economic
Development Committee recommended approval of
and the City Council adopted Ordinance 4-O-21
authorizing the City Manager to negotiate a purchase
and sales agreement with a joint entity including Mt.
Pisgah Ministry,Inc.and Housing Opportunity
Development Corporation (HODC)for the
redevelopment of the vacant parcels to include a
mixed-use building with affordable housing.See
Legislative History for additional information.
Approved
for Introduction as
Amended
6 -2
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Geracaris
Nays:Kelly,
Suffredin
Absent:Reid
Page 11 ACTIONS March 13,2023
HS1.Ordinance 19-O-23 Amending of Title
8,Chapter 5,“Weeds”of the City
Code
The Human Services Committee recommended the
adoption of Ordinance 19-O-23 Amending Title 8,
Chapter 5,“Weeds”of the City Code.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
HS2.Ordinance 22-O-23,Amending the
City Code of Evanston Title 9,Chapter
4,Section 5 “Certain Animals
Prohibited”to Allow Roosters for
Educational Purposes
Councilmember Harris and the Human Services
Committee recommended the adoption of Ordinance
22-O-23,Amending the City Code of Evanston Title 9,
Chapter 4,Section 5 “Certain Animals Prohibited”to
Allow Roosters for Educational Purposes.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
HS3.Ordinance 23-O-23,Amending City
Code 7-2-9(B),“Fourth of July Parade
Parkway Regulations”to include all
parades held within the City of
Evanston
Councilmember Reid and the Human Services
Committee recommended the adoption of Ordinance
23-O-23,Amending City Code 7-2-9(B),“Fourth of
July Parade Parkway Regulations,”to include all
parades held within the City of Evanston.
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
HS4.Ordinance 25-O-23,Amending City
Code 7-11-8,“Regulations of Dog
Beach”
Staff and the Human Services Committee
recommended the adoption of Ordinance 25-O-23,
Amending City Code 7-11-8,"Regulations of Dog
Beach."
Dog Beach rules signage in the amount of $125 will
be purchased through the General Fund –
Beaches/Safety Equipment (100.30.3080.65090)
which has a FY23 budget of $2,200 and a remaining
balance of $2,200.
Approved on
Consent Agenda
for
Introduction
8 -0
Absent:Reid
Page 12 ACTIONS March 13,2023
SS1.Approval of Additional FY 2023 Public
Services Funding for External
Partners to Provide Case
Management,Safety Net,and Support
Services to Evanston Residents
Staff recommended approval by the City Council of an
additional allocation of funding from the Human
Services Fund in the amount of $300,410 to bring the
total funding allocated for FY2023 from $983,873 to
$1,295,900.This total would be composed of
$1,036,783 from the Human Services Fund and
$259,117 from the City’s Community Development
Block Grant fund.
Human Services Fund 176.21.4651.XXXXX (each
agency has a specific object code)
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid
MWEBE1.Ordinance 18-O-23,Amending the
City Code,Amending the City Code
Section 1-17-1 of “Concerning
Minority and Women Owned Business
Requirements”Adding Disadvantage
Business Enterprise
Councilmember Burns and the MWEBE Development
Committee recommended the adoption of Ordinance
18-O-23,Amending the City Code Section 1-17-1,
“concerning Minority and Women-owned business
requirements adding Disadvantage Business
Enterprise.”
Approved on
Consent Agenda
for
Action
8 -0
Absent:Reid