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Home My WebLink AboutMarch 13, 2023AGENDA City Council Monday, March 13, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 7:00 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 7:00pm or the conclusion of Planning & Development Committee Join Zoom Meeting: https://us06web.zoom.us/j/85132939500?pwd=THZGODVlVXZ6Zi9tUFFqUys2b01YQT09 Meeting ID: 851 3293 9500 Passcode: 786758 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I)ROLL CALL - COUNCILMEMBER KELLY (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their a on addressed be to topic non-agenda or item agenda the and name designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers is Comment Public Comment. Public during respond not do intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages otherwise or disturbs which disrupts, disorderly other any in conduct impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI)SPECIAL ORDERS OF BUSINESS SPB1.Prioritizing the Use of Unallocated ARPA Funds Staff recommends that the City Council discuss and prioritize the use of the unallocated ARPA Funds. American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251 For Discussion Prioritizing the Use of Unallocated ARPA Funds 16 - 22 (VII)CONSENT AGENDA - CITY COUNCIL MINUTES M1.Approval of the Minutes of the Regular City Council meeting of February 27, 2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of February 27, 2023 For Action Approval of the Minutes of the Regular City Council meeting of February 27, 2023 23 - 34 (VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity. Staff recommends City Council approval of the City of Evanston Payroll for the period of February 13, 2023, through February 26, 2023, in the amount of $3,772,734.64 and the Bills List for March 14, 2023, in the amount of $3,603,359.98, and credit card activity for the period ending January 26, 2023, in the amount $265,880.65. For Action Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity 35 - 75 A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending January 26, 2023, in the amount of $12,280.76. For Action Approval of BMO Harris Amazon Credit Card Activity 76 - 78 A3.Approval of the Sole-Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies Staff recommends that the City Council authorize the City Manager to renew the sole source software license and service agreement with CentralSquare Technologies (1000 Business Center Drive, Lake Mary, FL) Dispatch) Aided (Computer Police Department’s the for CAD software in the amount of $93,898.05. The Agreement is effective from May 1, 2023, through April 30, 2024. A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements & Contracts) with an FY23 budget of $335,000 and a YTD balance of $299,924.80. For Action Approval of the Sole-Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies 79 - 86 A4.Approval of Sole Source Agreement with Superion, LLC, for CAD (Computer Aided Dispatch) Server Migration Services Staff recommends that the City Council authorize the City Manager to execute a sole source agreement with Superion, LLC, a Central Square Company (1000 Business Center Drive Lake Mary, FL 32746) for CAD server migration services in the amount of $25,350.00. Funding will be provided by the Emergency Telephone System Account 205.22.5150.65515 budget FY23 an of Improvements) (Other with $450,000 and a YTD balance of $450,000. For Action Approval of Sole Source Agreement with Superion, LLC, for CAD (Computer Aided Dispatch) Server Migration Services 87 - 103 A5.Approval of the agreement with Evanston Township High School to supply lunches for the 2023 Summer Food Program Staff recommends that City Council authorize the City Manager to execute an agreement with Evanston Township High School (ETHS) (1600 Dodge Ave, Evanston, IL 60201) to provide lunch meals for the 2023 Summer Food Program in the not-to-exceed amount of $3.55 per meal and $4.00 for special diet meals. Funding for this program is budgeted in business unit 100.30.3050 in various allocation in budget items. a is There line food 100.30.3050.65025 in the amount of $131,500.00. The projected expenses for food cost is $135,000, and the projected revenue reimbursement is $150,000. For Action Approval of the agreement with Evanston Township High School to supply lunches for the 2023 Summer Food Program 104 - 111 A6.Approval of Contract with Environmental Consulting Group to Conduct a Site Investigation and Obtain an Illinois EPA NFR Letter for the property located at 729 W. Howard Street. Staff recommends City Council approval for a sole source contract with Environmental Consulting Group totaling $28,111 to Conduct a Site Investigation and Obtain an Illinois EPA No Further Remediation (NFR) Letter for the property located at 729 W. Howard Street. A sole-source purchase requires a 2/3 vote of the Councilmembers. # account (TIF) Increment Tax Ridge Howard Finance 330.99.5860.65507. Approximately $1.5 million remains in the TIF for economic development purposes. For Action Approval of Contract with Environmental Consulting Group to Conduct a Site Investigation and Obtain an Illinois EPA NFR Letter 112 - 122 A7.Approval of a Contract Award to Worxbee to provide a shared pool of to service of Executive Virtual 80hrs/month Assistant Councilmembers. Councilmember Burns and City staff request that the APW Committee table the award of the contract with Worxbee until the March 27, 2023, Committee meeting. Funding for this work will be from the General Fund, City Council, and external services account (100.13.1300.62175), which has a FY2023 budget allocation of $68,042, all of which is remaining. For Action Approval of a Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers 123 - 124 A8.Approval of Sole Source Renewal of Dell Pro Support Q1 2023 Staff recommends City Council approval for the sole source purchase to renew ProSupport agreements with Dell Technologies (1 Dell Way, Round Rock, TX 78682) in the amount of $37,883.24 . A sole-source purchase requires 2/3 vote of the Councilmembers. This expense will be charged to IT account 100.19.1932.62340 (IT Computer has Software) FY 2023 budgeted amount of which a $1,420,000.00 and a year-to-date balance of $1,333,571.11. For Action Approval of Sole Source Renewal of Dell Pro Support Q1 2023 125 - 129 A9.Approval of Contract with Hacienda Landscaping for the Twiggs Park Skate Park (Bid 23-03) Staff recommends City Council authorize the City Manager to execute a contract with Hacienda Landscaping Inc. (17840 Grove Road, Minooka, IL 60447) for the Twiggs Park Skate Park (Bid 23-03) in the amount of $1,757,266.00. Funding will be from the Capital Improvement Fund 2021 General Obligation Bonds in the amount of $15,000; the 2022 General Obligation Bonds in the amount of $1,250,000; an OSLAD grant from the Illinois Department of Natural Resources in the amount of $400,000; and from the General Fund available cash balance in the amount of $92,266. A detailed financial analysis is included below. For Action Evanston Skate Park at Twiggs Park (Bid No. 23-03)Recommendation for Bid Award 130 - 134 A10.Approval of the 2023 Calendar of Special Events Staff recommends approval of the 2023 list of special events contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes 2 new events. for city services for events require a 100% Costs provided reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action Approval of the 2023 Calendar of Special Events 135 - 158 A11.Approval of a Purchase of Five Electric Vans, One Salt Spreader Body, and One Boat for Various City Departments Staff recommends the City Council authorize the City Manager to enter into a purchase agreement with Currie Motors (10125 W. Laraway Rd, Frankfort, IL 60423) in the amount of $294,096.20 for five (5) 2023 E- Transit 350 Cargo Vans as replacement vehicles for Facilities & Fleet Management and for Parking Maintenance, a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive, Merriville, IN 46410) in the amount of $68,501.00 for one (1) 2023 Swenson EV100-15-84-56- SS Salt Spreader Body as a new addition for the Public Works Agency as part of the Workforce Development Program, and Gage Marine (5167 State Highway 50, Delevan, WI 53115) in the amount of $56,091.00 for one (1) 2023 170 Montauk Boat and Trailer as a replacement for Parks and Recreation. The total purchase amount is $418,688.20. Funding for the five (5) Electric Vans and one (1) Boat and Trailer will be from the Automotive Equipment Fund (Account 601.19.7780.65550) in the amount of $350,187.50, which has an FY 2023 budgeted amount of $2,700,000.00. This expenditure represents 6.8% of this budgeted amount. Funding for the purchase of the Salt Spreader Body in the amount of $68,501.00 will be through the transfer of $930,000 in American Rescue Plan (ARPA) funds for the Workforce Development/Water Line Replacement Program with an unencumbered balance of $639,986 to the Equipment Replacement Fund (Account 601.19.7780.65550). For Action Approval of a Purchase of Five Electric Vans, One Salt Spreader Body, and One Boat for Various City Departments 159 - 189 A12.Approval of the Sole Source Purchase and programming of 37 Motorola from Radios Chicago Safety Public APX Mobile Communications, LLC. Staff recommends that City Council authorize the Sole Source purchase of thirty-seven (37) Motorola APX Public Safety VHF Mobile Radios from Chicago Communications, LLC (200 Spangler Ave, Elmhurst, IL 60126) for a total of $115,035.86. Installation and programming of radios are included in the cost. A Sole Source purchase requires a 2/3 vote of the Councilmembers. This expense will be allocated to Account 100.23.2315.65515, which has no budget in 2023. This expense will be offset by projected excess revenue from GEMT (100.23.2315.53676) in 2023 and will require a budget amendment. For Action Approval of the Sole Source Purchase and programming of 37 Motorola APX Public Safety Mobile Radios from Chicago Communications, LLC. 190 - 198 A13.Resolution 20-R-23, Authorizing the City Manager to Execute the Illinois Public Works Mutual Aid Network Agreement Staff recommends approval of Resolution 20-R-23, authorizing the City Manager to execute a mutual aid agreement with the Illinois Public Works Mutual Aid Network. There is a $500 annual membership cost for communities with a population greater than 75,000. Funding will be provided from the Public Works 100.40.4105.62360), Administration unit business (Account which has a 2023 budget of $2,450, all of which is remaining. For Action Resolution 20-R-23, Authorizing the City Manager to Execute the Illinois Public Works Mutual Aid Network Agreement 199 - 221 A14.Resolution 23-R-23, Appointing Mary Dankwa as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund Staff recommends the adoption of Resolution 23-R-23, Appointing Mary Dankwa as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund For Action Resolution 76-R-21, Appointing Casey Solomon as the City of Evanston's Authorized Agent for the Illinois Municipal Retirement Fund 222 - 224 A15.Ordinance 28-O-23 Authorizing the City Manager to Execute a Sale Contract for City-Owned Real Property located at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School District No. 202 Staff recommends adoption of Ordinance 28-O-23 authorizing the City Manager to execute a sale contract for City-owned real property at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School (“ETHS”) in conformance with the terms of the Intergovernmental Agreement and Evanston of Evanston the between (“IGA”) City Township High School for the Geometry in Construction (GIC) class. For Introduction Ordinance 28-O-23 Authorizing the City Manager to Execute a Sale Contract forCity Owned Real Property located at 1739 Brown and 1319 McDaniel to ETHS 225 - 251 A16.a Local of 32-O-23, the Approve To Ordinance Construction Improvement Known as Evanston Special Assessment No. 1529 Staff recommends City Council adoption of Ordinance 32-O-23, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1529. (Account Fund Assessment Special the be will from Funding 420.40.6000.65515 – 423001), which has an approved FY 2023 budget of $375,000 and a YTD balance of $375,000, and from the 2023 General Obligation Bonds (Account 415.40.4123.65515 – 423001), which has an approved FY 2023 budget of $375,000 and a YTD balance of $375,000. For Introduction Ordinance 32-O-23, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1529 252 - 267 A17.to Amending Section Code City 36-O-23, Ordinance 3-4-6(D) Increase the Number of Class D Liquor Licenses from Sixty-Nine to Seventy for Carter Investments, Inc. d/b/a Soul &Smoke, 1601 Payne Street The Liquor Control Review Board recommends City Council approval of Ordinance 36-O-23, amending City Code Section 3-4-6(D) to increase the number of Class D liquor licenses from sixty-nine to seventy. Councilmember Burns recommends suspending the City Council rules for introduction and action at the March 13, 2023, City Council meeting. For Introduction and Action Ordinance 36-O-23, Amending City Code Section 3-4-6(D) to Increase the Number of Class D Liquor Licenses from Sixty Nine to Seventy 268 - 271 A18.Ordinance 37-O-23, Amending City Code Section 3-4-6(F-3) to Increase the Number of Class F-3 Liquor Licenses from Zero to One and Bookends d/b/a and Beginnings, Bookends for LLC Beginnings, 1620 Orrington Avenue The Liquor Control Review Board recommends City Council approval of Ordinance 37-O-23, amending City Code Section 3-4-6(F-3) to increase the zero one. to from licenses liquor F-3 Class of number Councilmember Kelly recommends suspending the City Council rules for introduction and action at the March 13, 2023, City Council meeting. For Introduction and Action Ordinance 37-O-23, Amending City Code Section 3-4-6(F-3) to Increase the Number of Class F-3 Liquor Licenses from Zero to One for Bookends and Beginnings 272 - 275 A19.Approval of Change Order No. 2 with SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45) Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 with SmithGroup, Inc. (35 East Wacker, Suite 900, Chicago, IL 60601) for the Evanston Shoreline Repairs (RFQ 21-45). This change order will extend the contract time by 244 calendar days, to 2023, 31, deadline from completion the modifying March November 30, 2023. For Action Approval of Change Order No. 2 with SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45) 276 - 279 (IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Ordinance 26-O-23, Granting a Special Use Permit to Allow for Outdoor Storage and Open Sales and Approving Major Variations Pursuant to City Code 6-3-8-4(D), on the Property Located at 2201 Oakton Street, in the I1 Industrial/Office District and the oRD Redevelopment Overlay District The Land Use Commission recommends the adoption of Ordinance 26- O-23 granting a Special Use Permit to allow for outdoor storage and open sales and approving Major Variations pursuant to City Code 6-3-8- 4(D), I1 the property located at 2201 Oakton Street, in the on Industrial/Office District and the oRD Redevelopment Overlay District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for both districts. For Introduction Ordinance 26-O-23, Granting a Special Use Permit for Outdoor Storage and Open Sales and Approving Major Variations at 2201 Oakton Street 280 - 291 P2.Ordinance 34-O-23, approving a Special Use and Major Variations for a religious institution at 1801-1805 Church Street. Land Use Commission recommends denial of the requested zoning relief. Development the 2021, Economic and 2020 late In early Committee recommended approval of and the City Council adopted Ordinance 4-O-21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt. Pisgah Ministry, Inc. and Housing Opportunity Development Corporation (HODC) for the redevelopment of the vacant parcels to include a mixed-use building with housing. See Legislative History for additional affordable information. For Introduction Ordinance 34-O-23, approving a Special Use and Major Variations for a religious institution at 1801-1805 Church Street 292 - 830 P3.Ordinance 35-O-23, approving Major Variations for the construction of a new 5-story mixed-use building at 1811-1815 Church Street. Land Use Commission recommends approval of Ordinance 35-O-23 approving Major Variations from the Evanston Zoning Code to allow for the construction of a new 5-story mixed-use building with ground floor retail, 44 dwelling units above, 46 on-site vehicle parking and 26 bike parking spaces at 1811-1815 Church Street, HODC, in the B2 Business and oWE West Evanston Overlay Districts. In late 2020 and early 2021, the Economic Development Committee recommended approval of and the City Council adopted Ordinance 4-O- 21 authorizing the City Manager to negotiate a purchase and sales agreement with a joint entity including Mt. Pisgah Ministry, Inc. and Housing Opportunity Development Corporation (HODC) for the redevelopment of the vacant parcels to include a mixed-use building with additional for History affordable See housing. Legislative information. For Introduction Ordinance 35-O-23, approving Major Variations for the construction of a new 5-story mixed-use building at 1811-1815 Church Street 831 - 1328 (X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1.Ordinance 19-O-23 Amending of Title 8, Chapter 5, “Weeds” of the City Code The Human Services Committee recommends the adoption of Ordinance 19-O-23 Amending Title 8, Chapter 5, “Weeds” of the City Code For Action Ordinance 19-O-23 Amending of Title 8, Chapter 5, “Weeds” of the City Code 1329 - 1333 HS2.Ordinance 22-O-23, Amending the City Code of Evanston Title 9, Chapter Allow Prohibited” Animals to 5 Section 4, “Certain Roosters for Educational Purposes Councilmember Harris and the Human Services Committee recommend the City of Code the adoption 22-O-23, Ordinance of Amending Evanston Title 9, Chapter 4, Section 5 “Certain Animals Prohibited” to Allow Roosters for Educational Purposes. For Action Ordinance 22-O-23, Amending the City Code of Evanston Title 9, Chapter 4, Section 5 “Certain Animals Prohibited” to Allow Roosters for Educational Purposes 1334 - 1339 HS3.Ordinance 23-O-23, Amending City Code 7-2-9(B), “Fourth of July Parade Parkway Regulations” to include all parades held within the City of Evanston Councilmember Reid and the Human Services Committee recommend the adoption of Ordinance 23-O-23, Amending City Code 7-2-9(B), “Fourth of July Parade Parkway Regulations,” to include all parades held within the City of Evanston. For Action Ordinance 23-O-23, Amending City Code 7-2-9(B), “Fourth of July Parade Parkway Regulations” to include all parades held within the City of Evanston 1340 - 1344 HS4.Ordinance 25-O-23, Amending City Code 7-11-8, “Regulations of Dog Beach” Staff and the Human Services Committee recommend the adoption of Ordinance 25-O-23, Amending City Code 7-11-8, "Regulations of Dog Beach." Dog Beach rules signage in the amount of $125 will be purchased through the General Fund – Beaches/Safety Equipment (100.30.3080.65090) which has a FY23 budget of $2,200 and a remaining balance of $2,200. For Introduction Ordinance 25-O-23, Amending City Code 7-11-8, “Regulations of Dog Beach” 1345 - 1350 (XI)CONSENT AGENDA - SOCIAL SERVICES COMMITTEE SS1.for Funding Public 2023 Services Additional of Approval FY External Partners to Provide Case Management, Safety Net, and Support Services to Evanston Residents Council additional of City an by approval Staff recommends the allocation of funding from the Human Services Fund in the amount of $300,410 to bring the total funding allocated for FY2023 from $983,873 to $1,295,900. This total would be composed of $1,036,783 from the Human City’s the from Community and Fund Services $259,117 Development Block Grant fund. Human Services Fund 176.21.4651.XXXXX (each agency has a specific object code) For Action Approval of Additional FY 2023 Public Services Funding for External Partners to Provide Case Management, Safety Net, and Support Services to Evanston Residents 1351 - 1356 (XII)CONSENT AGENDA - MWEBE COMMITTEE MWEBE1.Ordinance 18-O-23, Amending the City Code, Amending the City Code Women 1-17-1 Minority Section “Concerning of and Owned Business Requirements” Adding Disadvantage Business Enterprise Councilmember Burns and the MWEBE Development Committee recommend the adoption of Ordinance 18-O-23, Amending the City Code “concerning Minority and Section 1-17-1, Women-owned business requirements adding Disadvantage Business Enterprise.” For Action Ordinance 18-O-23, Amending the City Code, Amending the City Code Section 1-17-1 of “Concerning Minority and Women Owned Business Requirements” Adding DBE 1357 - 1362 (XIII)CALL OF THE WARDS by the Mayor to announce or provide be shall (Councilmembers upon called information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIV)EXECUTIVE SESSION (XV)ADJOURNMENT (XVI)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 3/14/2023 5:00PM Finance & Budget Committee 3/14/2023 7:00PM Preservation Commission 3/15/2023 6:00PM Participatory Budgeting Leadership Committee 3/15/2023 6:00PM M/W/EBE Development Committee (Virtual) 3/16/2023 6:00PM Parks and Recreation Board 3/21/2023 7:00PM Housing & Community Development Committee 3/22/2023 6:00PM Economic Development Committee 3/22/2023 7:00PM Land Use Commission 3/23/2023 8:30AM Referrals Committee