Loading...
HomeMy WebLinkAboutFebruary 27, 2023Page 1 MINUTES February 27, 2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 27th, 2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES February 27, 2023 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss (III) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe ASCE-IL Special Achievement Award for the Central Street Bridge Project (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza (V) PUBLIC COMMENT Name Agenda Item / Topic Name Agenda Item / Topic Agnes Bijole-Himes HS3 Mike Meyers SP2 Ellen Fierer HS3 Abigail Aziza Stone SP1 John Cleave SP1 Kevin Kane SP1 Jean Ferrone SP3 Eric Wright SP3 Vicky Pasenko SP3 Jill Greer SP1 Jill Cabot SP3 Kendon Mills SP1 Brittany Kirk SP3 Brian Becharas SP3 Phyllis Nickel SP1 Susan Dawson SP3 Gail Henry SP3 Trisha Connolly SP3 Ray Friedman SP3, A2, A5, A6, A7, A9 Diane Valletta SP3 Lu Teuber SP3 Abby Hanson SP3 Kara Nordin SP3 Kiara Quamina SP3 Mike Vasilko SP3 Mary Rosinski SP3 Tom Hoover SP3 Susanna Malarkey SP3 Christina Ernst Against pickleball court Virginia Mann SP3 Gene Combs SP1 Cecile McHugh SP3, SP1 Jerry Herst SP2 Written Received Public Comment Page 3 MINUTES February 27, 2023 (VI) SPECIAL ORDERS OF BUSINESS SP1.Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging Establishments” of the City Code was adopted Adoption of Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, “Lodging Establishments” of the City Code. Motion:Councilmember Reid Second:Councilmember Revelle For Action Item Adopted 8 - 1 Ayes: Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris Nayes: Kelly Absent: None SP2.Discussion of Dog Beach ADA Access was discussed Staff requested Council discuss and provide guidance on two conceptual design options for providing an ADA-accessible pathway to the Dog Beach. Motion:Councilmember Nieuwsma Second:Councilmember Reid For Discussion Page 4 MINUTES February 27, 2023 (VI) SPECIAL ORDERS OF BUSINESS SP3.Contract with CCC Holdings,Inc.for the Evanston Animal Shelter Construction was approved Staff recommended that City Council authorize the City Manager to execute a contract with CCC Holdings,Inc.(18660 Graphics Drive,Suite 200,Tinley Park,IL 60477)for the Evanston Animal Shelter Construction (RFP 22-70)in the amount of $6,849,308.75. CCC Holdings, Inc. is requesting a partial waiver of the MWEBE goal. Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $2,175,000;from the Cook County Animal Shelter Grant Program in the amount of $2,000,000;from the Evanston Animal Shelter Association donations in the amount of $1,025,000;and from the City of Evanston General Fund cash balance in the amount of $1,500,000 (this contract is $1,500,000 over budget, which will be funded by the General Fund cash balance unless another source of funding is identified). A detailed financial analysis is included in the attached memo. Motion:Councilmember Reid Second:Councilmember Wynne For Action Item Approved 8 - 1 Ayes: Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris Nayes: Kelly CONSENT AGENDA Items A3, A7, A9, H1 and HS3 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 - 0 Ayes: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris Nayes: None (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.The Minutes of the Regular City Council meeting of February 13,2023 was approved Staff recommended the approval of the Minutes of the Regular City Council meeting of February 13, 2023 For Action Approved on Consent Agenda Page 5 MINUTES February 27, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll, Bills List, and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period of January 30,2023,through February 12,2023,in the amount of $3,501,461.93 and the Bills List for February 28,2023,FY 2022,in the amount of $645,837.38,and the Bills List February 28, 2023, FY 2023 in the amount of $1,977,135.95 For Action Approved on Consent Agenda A2.Contract with Greeley and Hansen,LLC,for Engineering Services Related to the Evanston Service Center North Fuel Island Replacement (RFP 23-04)was approved Staff recommended the City Council authorize the City Manager to execute a contract with Greeley and Hansen,LLC (100 South Wacker Drive,Suite 1400,Chicago,IL 60606)for engineering services related to the Evanston Service Center North Fuel Island Replacement (RFP 23- 04) in the amount of $212,946.00. Funding will be from the Capital Improvement Fund 2022 General Obligation Bonds (Account 415.40.4122.62145 -623007),which has an FY 2023 budget of $1,700,000, all of which is remaining. For Action Approved on Consent Agenda A3.Contract Award to Worxbee to provide a shared pool of 80hrs/month of Virtual Executive Assistant service to Councilmembers was tabled in Administration & Public Works Committee Councilmember Burns requested the City Council authorize the City Manager to execute a contract agreement with Worxbee,Inc.to provide a 12-month initial service term of 80 active hours of service per month at a rate of $5,616.00 per month. Funding for this work will be from the General Fund,City Council,and external services account (100.13.1300.62175),which has a FY2023 budget allocation of $68,042,all of which is remaining. For Action Tabled in Administration & Public Works Committee Page 6 MINUTES February 27, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A4.Contract with Hoerr Construction,Inc.for 2023 CIPP Sewer Rehabilitation – Contract A (Bid No. 23-05) was approved Staff recommended the City Council authorize the City Manager to execute an agreement with Hoerr Construction,Inc.(1416 Country Road 200N,PO Box 65, Goodfield,IL 61742)for the 2023 CIPP Sewer Rehabilitation –Contract A (Bid No. 23-05)in the amount of $537,687.50.Hoerr Construction is requesting a full waiver of the MWEBE goals. Funding for this project is from the Sewer Fund (Account No.515.40.4535.62461 – 423004),which has an approved FY 2023 budget of $750,000,all of which is remaining. For Action Approved on Consent Agenda A5.Contract with Blinderman Construction Co.,Inc.for the Arrington Lakefront Lagoon Repairs (Bid No. 23-12) was approved Staff recommended City Council authorize the City Manager to execute a contract with Blinderman Construction Co.,Inc.(224 N.Desplaines Street,Suite 650,Chicago, Illinois 60661)for the Arrington Lakefront Lagoon Repair Project (Bid No.23-12)in the amount of $129,550.00.Blinderman Construction Co.,Inc.requests a full waiver of the MWEBE goals. Funding will be provided through the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.65515 -523001),which has an FY2023 budget of $200,000, all of which is remaining. For Action Approved on Consent Agenda Page 7 MINUTES February 27, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A6.Emergency Approval of Change Order No.1 to the contract with Bodala LLC DBA/Central Rug and Carpet for the Lovelace Park was accepted and place on file Staff recommended the City Council accept and place on file the City Manager's emergency authorization for Change Order No.1 to the contract with Bodala LLC DBA Central Rug and Carpet (3006 Central Street,Evanston,Illinois)for the Interior Renovations at the Lovelace Fieldhouse in the amount of $26,105,increasing the contract from $221,905 to $248,010. This change order also includes a time extension of 14 calendar days,changing the date of contract completion from 4/14/23 to 4/28/23. Funding will be provided through the Capital Improvement Program 2022 General Obligation Bond Fund (Account #415.40.4122.65515 -622005),which was budgeted at $300,000 for this project, of which $78,085 remains. For Action: Accept and Place on File Approved on Consent Agenda to Accept and Place on File A7.Change Order No.2 with SmithGroup,Inc.for the Evanston Shoreline Repairs (RFQ 21-45) was tabled until March 13, 2023 Staff recommended that City Council authorize the City Manager to execute Change Order No.2 with SmithGroup,Inc.(35 East Wacker,Suite 900,Chicago,IL 60601)for the Evanston Shoreline Repairs (RFQ 21-45)in the amount of $65,280.00.This change order will also extend the contract time by 275 calendar days,modifying the completion deadline from March 31, 2023, to December 31, 2023. Funding is provided from the Capital Improvement Fund 2020 Good Neighbor Funds in the amount of $41,480,and from the 2021 General Obligation Bonds in the amount of $23,800. A detailed financial analysis in included in the attached memo. Motion:Councilmember Harris Second:Councilmember Wynne Councilmember Kelly moved to hold the item until the March 13,2023 City Council Meeting Motion:Councilmember Kelly Second:Councilmember Burns For Action Tabled until March 13, 2023 Page 8 MINUTES February 27, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A8.Resolution 18-R-23,Authorizing the City Manager to Submit an Application for the Shared STP Grant Fund for the Chicago Avenue Corridor Improvement Project was approved Staff recommended City Council adoption of Resolution 18-R-23,authorizing the City Manager to submit an application for the shared STP Grant Fund for the Chicago Avenue Corridor Improvement Project. The STP Grant Funds cover 80%of the engineering and construction project cost,and the remaining 20%of the funding must be provided by the local municipality.For this project,the total remaining engineering and construction costs are estimated at $14,711,730.Of this,the City of Evanston will be responsible for $2,942,346,which will need to be budgeted in future years in the Capital Improvement Fund. For Action Approved on Consent Agenda A9.Resolution 19-R-23,Authorizing Payments Relating to the FY 2023 Capital Improvement Plan (C.I.P)Projects be reimbursed by the Subsequent 2023 General Obligation (G.O.)Bond Issuance was tabled in Administration &Public Works Committee Staff recommended City Council adoption of Resolution 19-R-23,authorizing payments relating to FY 2023 Capital Improvement Plan (CIP.)project expenditures up to $17,706,000,be reimbursed by the subsequent 2023 General Obligation (GO)bond issuance. For Action Tabled in Administration & Public Works Committee A10.Ordinance 12-O-23,Amending City Code Section 10-11-10,“Schedule X-Limited Parking” was adopted Councilmember Kelly and staff recommended the City Council adopt Ordinance 12-O-23,Amending City Code Section 10-11-10,“Schedule X-Limited Parking.”This ordinance would add the four residences in the 1500 block of Forest Avenue to Residential Parking District B. For Action Adopted on Consent Agenda Page 9 MINUTES February 27, 2023 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A11.Ordinance 17-O-23,Amending City Code 7-11-6,“Regulations on City Beaches” to prohibit tampering with life rings was adopted Staff recommended the City Council adoption of Ordinance 17-O-23,Amending City Code 7-11-6, “Regulations on City Beaches,” to prohibit tampering with Life Rings. Funding for life rings was from the General Fund –Beaches/Safety Equipment (100.30.3080.65090) at a cost of $1,252.86. For Action Adopted on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE PD1.Vacation Rental License for 1600 Monroe Street, Unit 1W was approved Staff recommended approval of a Vacation Rental License for the property located at 1600 Monroe Street,Unit 1W.The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Approved on Consent Agenda (X) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE H1.The Small/Medium Residential Rental Provider Assistance Program and funding request in the amount of $500,000 in American Rescue Plan Act (ARPA)funds was approved The Housing and Community Development Committee (HCDC)recommended approval of the Small/Medium Residential Rental Provider Assistance Program and funding request in the amount of $500,000 in American Rescue Plan Act (ARPA) funds. American Rescue Plan Act, 170.99.1700.55251 Motion:Councilmember Burns Second:Councilmember Harris For Action Item Approved 9 - 0 Ayes: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris Nayes: None Page 10 MINUTES February 27, 2023 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1.Resolution 11-R-23,Registering the City of Evanston's Support of the Bird City Initiative was approved Councilmember Revelle and the Human Services Committee recommended the adoption of Resolution 11-R-23,Registering the City of Evanston's Support of the Bird City Illinois Initiative. For Action Approved on Consent Agenda HS2.Ordinance 19-O-23 Amending of Title 8,Chapter 5,“Weeds”of the City Code was approved for introduction The Human Services Committee recommended adoption of Ordinance 19-O-23 Amending of Title 8, Chapter 5, “Weeds” of the City Code For Introduction Adopted on Consent Agenda HS3.Ordinance 22-O-23,Amending the City Code of Evanston Title 9,Chapter 4, Section 5 “Certain Animals Prohibited”to Allow Roosters for Educational Purposes was approved for introduction Councilmember Harris and the Human Services Committee recommended the adoption of Ordinance 22-O-23,Amending the City Code of Evanston Title 9,Chapter 4,Section 5 “Certain Animals Prohibited” to Allow Roosters for Educational Purposes. Motion:Councilmember Harris Second:Councilmember Wynne For Introduction Item Approved for Introduction 9 - 0 Ayes: Kelly, Harris, Wynne, Nieuwsma, Burns, Suffredin, Revelle, Reid, Geracaris Nayes: None HS4.Ordinance 23-O-23,Amending City Code 7-2-9(B),“Fourth of July Parade Parkway Regulations”to include all parades held within the City of Evanston was approved for introduction Councilmember Reid and the Human Services Committee recommended the adoption of Ordinance 23-O-23,Amending City Code 7-2-9(B),“Fourth of July Parade Parkway Regulations,” to include all parades held within the City of Evanston. For Introduction Adopted on Consent Agenda Page 11 MINUTES February 27, 2023 (XII) CONSENT AGENDA - MWEBE COMMITTEE MWEBE1.Ordinance 18-O-23,Amending the City Code,Amending the City Code Section 1-17-1 of “Concerning Minority and Women Owned Business Requirements” Adding Disadvantage Business Enterprise was approved for introduction Councilmember Burns and the MWEBE Development Committee recommended the adoption of Ordinance 18-O-23,Amending the City Code Section 1-17-1,“concerning Minority and Women-owned business requirements adding Disadvantage Business Enterprise.” For Introduction Approved for Introduction on Consent Agenda (XII) CALL OF THE WARDS Ward 1:Northwestern City Committee Meeting March 2 6:30 PM Civic Center Room 2750 Ward 2:Thanked Director Ogbo for 22-O-23 2nd Ward Meeting Canceled Redistricting Meeting Ward 3:3rd Ward Office Hours March 2 7:30 - 9:30 AM Brothers K Ward 4:4th Ward Meeting March 7 7:00 PM Robert Crown Office Hours March 11 10:00 AM Berry Pike Cafe Ward 5:Mobile DMV March 18 10:00 AM - 2:00 PM Fleetwood Jourdain Senior Resource Fair Ward 6:Absent Ward 7:Acknowledge Libby Hills for 11-R-23 Ward 8:8th Ward Meeting March 30 Joint Ward Meeting w 49th Ward of Chicago Ward 9:No Report (XIV) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 9:30 p.m.