Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10.10.22
AGENDA City Council Monday, October 10, 2022 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 6:45 PM Administration & Public Works Committee begins at 5:00pm Planning & Development Committee begins at 6:00pm City Council convenes at 6:45pm or the conclusion of Planning & Development Committee Join Zoom Meeting https://us06web.zoom.us/j/83270729784?pwd=SjZjdG1nUTVuVTNJemxyWUxIOWdVZz09 Meeting ID: 832 7072 9784 Passcode: 493833 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. Page (I) ROLL CALL - COUNCILMEMBER SUFFREDIN (II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS (III) CITY MANAGER PUBLIC ANNOUNCEMENTS Page 1 of 330 Swearing In of Chief Schenita Stewart (IV) COMMUNICATIONS: CITY CLERK (V) PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non -agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) SPECIAL ORDERS OF BUSINESS SP1. Resolution 111-R-22, Authorizing the creation of a Refugee Resettlement Fund for refugees and migrants in the amount of $50,000 Councilmember Reid recommends the City Council's adoption of Resolution 111-R-22, Authorizing the creation of a Refugee Resettlement Fund for refuges and migrants in the amount of $50,000. Funding is from the Human Services Fund (Account 176.24.2445.62490) For Action Resolution 111-R-22, Authorizing the creation of a Refugee Resettlement Fund for refugees and migrants in the amount of $50,000 - Attachment - Pdf 15 - 18 SP2. Discussion on Reopening of the Dog Beach Staff is seeking direction from the City Council on re-opening the dog beach. For Discussion Discussion on Reopening of the Dog Beach - Attachment - Pdf 19 - 23 Page 2 of 330 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1. Approval of the Minutes of the Regular City Council meeting of September 27, 2022 Staff recommends approval of the minutes of the Regular City Council meeting of September 27, 2022. For Action City Council Meeting Minutes - September 27 2022 - Attachment - Pdf 24 - 38 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1. Approval of the City of Evanston Payroll and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of September 12, 2022, through September 25, 2022, in the amount of $3,274,189.74. Bills List for October 11, 202 2, in the amount of $7,212,018.67. For Action Approval of the City of Evanston Payroll and Bills List - Attachment - Pdf 39 - 69 A2. Approval of the Sole Source Elevator Modernization at the Police/Fire Department Headquarters with Colley Elevator Staff recommends City Council authorize the City Manager to enter into a sole source agreement with Colley Elevator Co. (226 Williams St, Bensenville, IL 60106) to modernize the elevators at the Evanston Police and Fire Headquarters with a cost not to exceed $177,352. Most of the current elevator’s parts are no longer available/obsolete, and a full modernization is required in order to ensure the elevator is in a safe and reliable condition. Sole source purchase requires 2/3 vote of the Councilmembers. This project will be funded by the Capital Improvement Fund 2022 General Obligation Bond issue from the Facilities Contingency line item (Account 415.40.4122.65515 - 622012). This item was budgeted at $600,000 for FY 2022 and has a remaining budget of $399,802. For Action Approval of the Sole Source Elevator Modernization at the Police/Fire Department Headquarters with Colley Elevator - Attachment - Pdf 70 - 81 Page 3 of 330 A3. Approval of $500,000 in ARPA Funding for Family Focus for a Welcoming Center The Social Services Committee and staff recommend approval of a funding request from Family Focus for $500,000 in ARPA for a Welcoming Center. Funding is from the American Rescue Plan Act, 170.99.1700.55251 For Action Approval of $500,000 in ARPA Funding for Family Focus for a Welcoming Center - Attachment - Pdf 82 - 116 A4. Approval of a Contract Award with Sheridan Plumbing & Sewer, Inc. for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) Staff recommends the City Council authorize the City Manager to execute an agreement with Sheridan Plumbing & Sewer, Inc. (6754 W. 74th Street, Bedford Park, IL 60638) for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) in the amount of $50,914.80. Funding for this project is from the Sewer Fund (Account No. 515.40.4530.62461), which has an approved FY2022 budget of $220,000.00, of which $161,901.00 is remaining. For Action Approval of a Contract Award with Sheridan Plumbing & Sewer, Inc. for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) - Attachment - Pdf 117 - 122 Page 4 of 330 A5. Approval of Change Order No. 3 with Bolder Contractor Inc. for the 30-Inch Transmission Main Project Construction (Bid 21-36) Staff recommends City Council authorize the City Manager to execute Change Order No. 3 to the contract for the 30-Inch Transmission Main Project Construction (Bid 21-36) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $756,644. This will increase the total contract amount from $11,140,788 to $11,897,432. The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $10,141,285 for engineering and construction of this project. Staff will seek a Loan Amendment to increase the loan amount to cover all eligible costs. The loan is currently set to be repaid over 20 years at 1.1% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-417006). For Action Approval of Change Order No. 3 with Bolder Contractor Inc. for the 30- Inch Transmission Main Project Construction (Bid 21-36) - Attachment - Pdf 123 - 127 Page 5 of 330 A6. Approval of Change Order No. 5 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) Staff recommends the City Council authorize the City Manager to execute Change Order No. 5 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $3,695.00. This will increase the overall contract amount from $2,129,758.00 to $2,133,453.00. Funding is to be provided from a combination of loans from the EPA and IEPA that will be routed through the Water Fund, Capital Improvement (Account 513.71.7330.62145 - 719001), which has an approved FY 2022 budget of $3,460,000.00, and a YTD balance of $2,5 72,353.67. Engineering Services during Construction for the 1909 Raw Water Intake Replacement has a FY 2022 budget allocation of $500,000, with a total funding budget of $2,181,073. City staff intends to pursue low interest loans from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) and from the United States Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. The City has obtained a commitment for the WIFIA funding. The final SRF Loan Agreement is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loans, all eligible engineering and construction costs would be funded by the loans. For Action Approval of Change Order No. 5 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) - Attachment - Pdf 128 - 133 A7. Approval of Contract Award with LCT Software LLC (DigEplan) Staff recommends the City Council authorize the City Manager to execute an agreement with LCT Software LLC (DigEplan) (4500, 140 th Avenue North Suite, 101 Clearwater, FL 33762) for the Civic Platform Configuration (RFP 22-13) in the amount of $27,739.40. Funding is provided from ARPA, account number 170.99.1700.55251. The original amount approved for the RFP for Civic Platform was $600,000 of which this contract will be paid out of, of which $266,000 remains. For Action Approval of Contract Award with LCT Software LLC (DigEplan) - Attachment - Pdf 134 - 154 Page 6 of 330 A8. Sidewalk Improvement Program Plan Staff recommends City Council Accept and Place on File the Sidewalk Improvement Program Plan. Detailed funding information is included in the attached Sidewalk Improvement Program. For Action: Accept and Place on File Sidewalk Improvement Program Plan - Attachment - Pdf 155 - 171 A9. Update on Emergency Electrical Repairs at Fire Station #5 Staff recommends the City Council accept and place on file this report that describes emergency electrical repairs required at Fire Station #5. On September 25, 2022 the Fire Station experienced an unexpe cted power failure. Upon inspection by City staff, it was apparent that the insulation on the wires was compromised causing a shortage. Due to the urgency of the repairs for safety and operational reasons, staff immediately informed the City Manager and began working with a vendor on the emergency repairs. Repairs were performed by Ron Jones Electric Inc. (695 Schneider Dr, South Elgin, IL 60177 ) and the repair costs are estimated to not exceed $50,000. This project was funded by the Capital Improvement Fund 2022 General Obligation Bond, which has a line item for Facilities Contingency (Account 415.40.4122.65515 - 622013). This item has an FY 2022 budget of $600,000, with $287,789 remaining. For Action: Accept and Place on File Update on Emergency Electrical Repairs at Fire Station #5 - Attachment - Pdf 172 - 174 Page 7 of 330 A10. Resolution 63-R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property At the request of several community members and based on comments made during the August 8, 2022, A&PW meeting, the staff is presenting a revised Resolution 63-R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property, for the A&PW Committee and City Council consideration. An unknown amount would need to be funded for the repair of private sewer repairs in excess of $15,000. Funding would come from the Sewer Fund account 515.40.4535.65515, which has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer system. For Action Resolution 63-R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property - Attachment - Pdf 175 - 180 A11. Resolution 68-R-22, Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls Councilmember Burns recommends adoption of Resolution 68-R-22, Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low -Priority 911 Calls. Sole source purchase requires 2/3 vote of the Councilmembers. This contract of $40,000 will be funded by ARPA funds (Account No. 170.99.9972.65515). For Action Resolution 68-R-22, Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls - Attachment - Pdf 181 - 199 Page 8 of 330 A12. Resolution 107-R-22, Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals Staff recommends City Council approval of Resolution 107 -R-22, Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals. A detailed financial analysis is provided in the attached memo. For Action Resolution 107-R-22, Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals - Attachment - Pdf 200 - 211 A13. Resolution 109-R-22, Authorizing the Settlement of Claims in Capesius et al. v. City of Evanston Staff recommends the adoption of Resolution 109-R-22, authorizing the settlement of claims in the matter of Capesius et al. v. City of Evanston Funding is from 605.99.7800.62260 - Insurance Risk For Action Resolution 109-R-22, Authorizing the Settlement of Claims in Capesius et al. v. City of Evanston - Attachment - Pdf 212 - 215 A14. Resolution 110-R-22, Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois Councilmember Burns Recommends Adoption of Resolution 110 -R-22, Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois Funding is proposed to be from the Affordable Housing Fund, account 250.21.5465.65535. The Affordable Housing Fund has a b alance of approximately $1,500,000. For Action Resolution 110-R-22, Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois - Attachment - Pdf 216 - 219 Page 9 of 330 A15. Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House Councilmember Revelle and Staff recommend the City Council adopt Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House For Action Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House - Attachment - Pdf 220 - 270 A16. Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To Reduce Annual Fees for Class C Liquor Licenses Councilmember Kelly recommends that City Council adopt Ordinance 95- O-22, amending City Code Section 3-4-6(C) to decrease the annual fee for Class C liquor licenses. For Action Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To Reduce Annual Fees for Class C Liquor Licenses - Attachment - Pdf 271 - 275 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1. Ordinance 90-O-22, Text Amendment to the Zoning Ordinance Modifying Restaurant Regulations in the MXE District The Land Use Commission and staff recommend the adoption of Ordinance 90-O-22, a City-initiated text amendment to the Zoning Ordinance to add Restaurant, Type 1, as a Permitted Use, and Restaurant, Type 2, as an Administrative Review Use in the MXE Mixed- Use Employment District. The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. For Action Ordinance 90-O-22, Text Amendment to the Zoning Ordinance Modifying Restaurant Regulations in the MXE District - Attachment - Pdf 276 - 284 (X) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE Page 10 of 330 HC1. Approval of the HOME Investment Partnerships Program – American Rescue Plan (HOME-ARP) Allocation Plan The Housing and Community Development Committee Recommends Approval of the HOME Investment Partnerships Program - American Rescue Plan (HOME-ARP) Allocation Plan. HOME-ARP funding in the amount of $1,298,584 has been awarded to the City of Evanston. For Action Approval of the HOME Investment Partnerships Program – American Rescue Plan (HOME-ARP) Allocation Plan - Attachment - Pdf 285 - 289 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1. Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair Housing Ordinance" to Include Protections for Persons With Covered Criminal History, and Actual or Perceived Status as Victims of Domestic Violence The Human Services Committee unanimously recommends approval by the City Council of Ordinance 79-O-22, amending Title 5, Chapter 5 “Fair Housing Ordinance” of the Evanston City Code to include protections for persons with covered criminal history, commonly known as the Just Housing Amendment, and actual or perceived status as victims of domestic violence. For Action Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair Housing Ordinance" to Include Protections for Persons With Covered Criminal History, and Actual or Perceived Status as Victims of Domestic Violence - Attachment - Pdf 290 - 309 H2. Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants” Councilmember Reid requests that the Human Services Committee recommends that Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants”, be forwarded to the City Council for adoption. For Introduction Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants” - Attachment - Pdf 310 - 312 (XII) CONSENT AGENDA - RULES COMMITTEE Page 11 of 330 R1. Resolution 85-R-22, Amending City Council Rule 9.7 The Rules Committee recommends the City Council adopt Resolution 85- R-22, Amending City Council Rule 9.7. This resolution would add a cosponsor mechanism to the referral process. For Action Resolution 85-R-22, Amending City Council Rule 9.7 - Attachment - Pdf 313 - 316 R2. Resolution 86-R-22, Amending City Council Rule 9.10.3 The Rules Committee recommends the City Council adopt Resolution 86- R-22, Amending City Council Rule 9.10.3. This resolution establishes the procedure for Councilmembers to cosponsor a referral. For Action Resolution 86-R-22, Amending City Council Rule 9.10.3 - Attachment - Pdf 317 - 319 R3. Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code amending the name of the Commission on Aging to the Commission on Aging and Disabilities Staff and the Rules Committee request adoption of Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code, amending the name of the Commission on Aging to the Commission on Aging and Disabilities. For Introduction Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code amending the name of the Commission on Aging to the Commission on Aging and Disabilities - Attachment - Pdf 320 - 325 R4. Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social Services Committee" Staff and the Rules Committee recomm end adoption of Ordinance 109- O-22, amending City Code Title 2 Chapter 6 "Social Services Committee" to have recommendations from that committee go directly to the City Council, making a more efficient, consistent, and transparent process for funding social services programs. For Introduction Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social Services Committee" - Attachment - Pdf 326 - 329 (XIII) APPOINTMENTS Page 12 of 330 AP1. Approval of Reappointment to Boards, Commissions and Committees The Mayor recommends City Council approval of the reappointment of Donald Michelin to the Parks and Recreation Board. For Action Approval of Reappointment to Boards, Commissions and Committees - Attachment - Pdf 330 (XIV) CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XV) EXECUTIVE SESSION (XVI) ADJOURNMENT (XVII) UPCOMING COMMITTEE MEETINGS Page 13 of 330 DATE TIME BOARD/COMMITTEE/COMMISSION 10/11/22 6:00 PM Finance & Budget Committee 10/11/22 6:00 PM Animal Welfare Board 10/11/22 6:30 PM Arts Council 10/11/22 7:00 PM Preservation Commission 10/12/22 2:30 PM Board of Local Improvements 10/12/22 7:00 PM Land Use Commission 10/13/22 8:30 AM Referrals Committee 10/13/22 5:00 PM Planning & Development Housing Subcommittee 10/13/22 6:30 PM Environment Board 10/13/22 7:00 PM Social Services Committee 10/14/22 7:15 AM Utilities Commission - Virtual 10/18/22 7:00 PM Housing & Community Development Committee - Virtual 10/19/22 6:00 PM MWEBE Development Committee 10/20/22 6:00 PM Parks & Recreation Board 10/20/22 6:30 PM Equity & Empowerment Commission Page 14 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: Ike Ogbo, Health & Human Services Director Subject: Resolution 111-R-22, Authorizing the creation of a Refugee Resettlement Fund for refugees and migrants in the amount of $50,000 Date: October 10, 2022 Recommended Action: Councilmember Reid recommends the City Council's adoption of Resolution 111 -R-22, Authorizing the creation of a Refugee Resettlement Fund for refuges and migrants in the amount of $50,000. Funding Source: The Human Services Fund ( Account 176.24.2445.62490) CARP: Vulnerable Populations Council Action: For Action Summary: At the September 12th, Council meeting, Councilmember Reid requested an allocation of $50,000 to create a Refugee Resettlement Fund in support of refugees and migrants who might make their way to Evanston. This request was moved by City Council to be place d as an item for Special Order of Business. The impetus to create a Refugee Resettlement Fund is to assist refugee or migrant families who have fled their countries of origin due to violence, political unrest, persecution and war to rebuild their lives in the U.S. The fund allocation will assist in the coordination of services for a period of time yet to be determined for housing, food, clothing and transportation. The fund allocation may also assist in other areas of need such as assisting families in applying for public benefits, State IDs and addressing necessary or emergency health needs. The funding for the proposed Refugee Resettlement Fund will be supported by the Human Services Fund. The requested allocation will be entirely separate from the lon gstanding General Assistance Program (GA) allocation. The GA program is State -mandated and requires a set of guidelines SP1.Page 15 of 330 for program qualification. In order to qualify for GA, the individual must be of legal status, have a social security number and be income-eligible which based on these qualification requirements will disqualify any undocumented resident, migrant or refugee. At the height of the COVID-19 pandemic, a Community Relief Fund was created and approved by the City Council to provide assistance to Evanston undocumented residents who do not qualify for GA or other assistance programs. The Community Relief Fund was approved by City Council in 2020 and continues to be supported by the Human Services Fund. The ability to administer the Community Relief Program by the City has been due to a U.S Code, specifically, 8 U.S. Code § 1621(b) that allows for short-term, non-cash and in-kind emergency disaster relief to undocumented residents in need of assistance during an emergency. There has been an allocation of $50,000 for the Community Relief Fund each year since the fund was approved. An allocation of $50,000 is also budgeted for 2023. The Refugee Resettlement Fund will be administered similarly to the Community Relief Fund but will provide a broader scope of needs for Evanston migrants or refugees that the Community Relief program does not cover. Just like the Community Relief Fund, the Refugee Resettlement Fund will be delivered in the most professional, responsible and equitable manner to enable families overcome life barriers and relieve uncontrollable circumstances that threaten basic life needs. Attachments: Resolution 111-R-22 Authorizing Creation of a Refugee Resettlement Fund Page 2 of 4 SP1.Page 16 of 330 10/4/2022 111-R-22 A RESOLUTION Authorizing the creation of a Refugee Resettlement Fund for refuges and migrants in the amount of $50,000 WHEREAS, refugees and migrants may flee to Evanston for sanctuary; and WHEREAS, it is necessary to create a Refugee Resettlement Fund is to assist refugee or migrant families who have fled their countries of origin due to violence, persecution and war to rebuild their lives in the U.S; WHEREAS, the Refugee Resettlement Fund allocation will assist in the coordination of services for a period of time yet to be determined for housing, foo d, clothing and transportation, as well as assist in other areas of need such as application for public benefits and State IDs, and addressing necessary or emergency health needs; and WHEREAS, the funding for the proposed Refugee Resettlement Fund will be supported by the Human Services Fund and will be separate from the General Assistance Program and the administration thereof; and WHEREAS, The Refugee Resettlement Fund will be administered similarly to the Community Relief Fund but will provide a broader scope of needs for Evanston migrants or refugees that the Community Relief program does not cover. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and Page 3 of 4 SP1.Page 17 of 330 111-R-22 ~2~ incorporated herein by reference. SECTION 2: The City is hereby authorized to approve the creation of a Refugee Resettlement Fund for refuges and migrants in the amount of $50,000. SECTION 3: Resolution 111-R-22 shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 SP1.Page 18 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Deputy City Manager Subject: Discussion on Reopening of the Dog Beach Date: October 10, 2022 Recommended Action: Staff is seeking direction from the City Council on re-opening the dog beach. Council Action: For Discussion Summary: City Code 7-11-8, REGULATIONS OF DOG BEACH, provides the regulations of the dog beach and designates the area south of the Clark Street breakwater, north of the Church Street boat ramp, and the adjacent sandy area, as a dog beach. This section of the City Code allows the City Manager to open or close the dog beach. This dog beach site was closed in 2016 due to the rising lake level that caused the beach to disappear. The dog beach was temporarily relocated south of the Church Street boat ramp for the 2017 season but had to be closed again for the 2018 season. Since a record high in 2020, the lake level has generally been decreasing, and a sandy beach area is again available for a dog beach. However, the storms that occurred during the high lake level destroyed the access, which was a concrete walk to the beach at the north end, as well as the maintenance access entrance for equipment at the south end. If directed by the City Council, staff could create a temporary safe access path to the dog beach to allow it to be re-opened for the remainder of the 2022 season and close the beach on Monday, December 5, 2022. In addition, staff recommends t hat signs stating: “Use Dog Beach At Your Own Risk” be installed at the gate to the dog beach. Staff is also seeking direction for the operation, and use of the dog beach in 2023, as this, will have an impact on the 2023 budget and Capital Improvement Plan. Staff recommends that the regulations in the current city code be enforced in 2023, including payment of a fee to obtain a season pass to use the dog beach. In order to obtain a season pass, proof would be required that the dog is properly licensed, is in good health, and has the proper vaccinations. Staff would SP2.Page 19 of 330 develop a system of periodic surveillance to monitor compliance with the dog beach regulations outlined in the City Code. In order to meet requirements and comply with Cook County’s Animal and Rabies Control Ordinance, staff also recommends that in 2023 the entrance to the dog beach be d esigned in such a manner as to secure against accidental opening (double gate system) with signs stating all dog beach regulations. Lastly, staff requests direction on constructing an accessible path from the gated area to the dog beach and if this accessway should remain a simple gravel path or a more permanent concrete path meeting ADA compliance requirements. Attachments: dog beach dog beach enterance Maintenance Enterance Page 2 of 5 SP2.Page 20 of 330 10/6/22, 8:30 AM IMG_2990.jpg https://mail.google.com/mail/u/0/?pli=1#inbox?projector=1&messagePartId=0.1 1/1 Page 3 of 5 SP2.Page 21 of 330 10/6/22, 8:29 AM 20221004_130618.jpg https://mail.google.com/mail/u/0/?pli=1#inbox?projector=1&messagePartId=0.1 1/1 Page 4 of 5 SP2.Page 22 of 330 Page 5 of 5SP2.Page 23 of 330 Page 1 MINUTES September 27, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Tuesday, September 27th, 2022 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Sufferdin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Pro-Tem Eleanor Revelle Stephanie Mendoza City Clerk CM1.Page 24 of 330 Page 2 MINUTES September 27, 2022 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Pro-Tem Eleanor Revelle Proclamation: October is National Long-Term Care Residents' Rights Month Watch (II) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe None (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza Watch (V) PUBLIC COMMENT Name Agenda Item Mike Vasilko A8 Watch Julie Anne Friend P1 Watch Don Brown P1 Watch Jennifer Clark P1 Watch Michelle Villa P1 Watch Ronald O'Neal Water Intake Project Bid Process Watch Ellen Logan P1 Watch Ken Proskie SP2 Watch Carl Berolzheimer P1 Watch Lisa Berolzheimer P1 Watch Tina Paden H1 Watch Betty Sue Ester H1 Watch Sue Loellbach H1, P2 Watch Gail Schechter H1 Watch Bruce Enenbach P2 Watch CM1.Page 25 of 330 Page 3 MINUTES September 27, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP1.Presentation from Trilogy about their First-response Alternative Crisis Team (FACT),going 24/7 on August 29,2022 and update on Living Room. Presentation Watch SP2.2022 Parking Study Final Report was accepted and placed on file. Staff recommended that the City Council accept and place on file the WGI report and recommendations from their analysis of the City of Evanston’s parking system. For Action: Accept and Place on File Item Accepted and Placed on File 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch SP3.Resolution 89-R-22, Approving a Plat of Subdivision for 1224 Washington Street was approved. Staff recommended the adoption of Resolution 89-R-22 approving a Plat of Subdivision for 1224 Washington Street. For Action: Item Approved 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Geracaris Second: Councilmember Burns Watch CONSENT AGENDA Items A1,A8,A12,P1,P2,P4,H1,R1,and R2 were removed from the Consent Agenda. For Action Items Approved 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Harris Watch CM1.Page 26 of 330 Page 4 MINUTES September 27, 2022 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Minutes of the Regular City Council meeting of September 12,2022 and the Special City Council meeting of September 19, 2022 were approved. Staff recommended approval of the minutes of the Regular City Council meeting of September 12, 2022 and the Special City Council meeting of September 19, 2022. For Action Approved on Consent Agenda (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A1.The City of Evanston Payroll and Bills List was approved as amended in committee. Staff recommended City Council approval of the City of Evanston Payroll for the period of August 15,2022,through August 28, 2022,in the amount of $2,730,927.68,August 29,2022,through September 11,2022,in the amount of $2,797,387.82.Bills List for September 28, 2022, in the amount of $1,940,789.61. Councilmember Nieuwsma recused himself For Action Item Passed 4 - 3 - 2 Yes Vote:Kelly,Burns,Reid, Geracaris No Vote:Wynne, Revelle, Suffredin Absent:None Abstain:Harris, Nieuwsma Motion: Councilmember Reid Second: Councilmember Harris Watch A2.A Sole-Source Purchase with Rehrig Pacific Company for the Purchase of 480 Refuse Containers and 200 Lids was approved. Staff recommended the City Council authorize the City Manager to approve the sole-source purchase of 480 refuse containers and 200 lids in the amount of $32,680.00. Funding is provided from the Solid Waste Fund (Account 520.440.4310.65625), which has an approved FY 2022 budget of $85,000.00 and a YTD balance of $36,898.81. For Action Approved on Consent Agenda CM1.Page 27 of 330 Page 5 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A3.A 3-year contract extension with Lakeshore Recycling Services for Condominium Refuse Franchise was approved. Staff recommended the City Council authorize the City Manager to execute a 3-year contract extension with Lakeshore Recycling Services (LRS)(6132 W Oakton Street, Morton Grove, IL 60053 ) for the Condominium Refuse Franchise. Funding is provided from the Solid Waste Fund (Account 520.40.4310.62390),which has an FY 2022 budget of $460,350.00 and a YTD balance of $117,126.00.FY2023 has a projected budget of $476,560.00. For Action Approved on Consent Agenda A4.An Agreement with Studio AH,LLC dba HPZS for Consulting Services Related to the Ecology Center Renovation (RFP 22-51) was approved. Staff recommended that the City Council authorize the City Manager to execute an agreement with Studio AH,LLC dba HPZS (213 W.Institute Place,Suite 502, Chicago,IL 60610)for consulting services related to the Ecology Center Renovation (RFP 22-51) in the amount of $144,500. Funding will be from the Capital Improvement Fund 2018 General Obligation Bond in the amount of $50,000,and from the 2022 General Obligation Bond in the amount of $94,500. For Action Approved on Consent Agenda A5.A Sole-Source Purchase with Spring City Electrical Manufacturing for Tallmadge Street Light Poles and LED Luminaire Fixtures was approved. Staff recommended the City Council authorize the City Manager to approve the sole-source purchase of 30 Tallmadge street light poles and LED luminaire fixtures under the existing sole-source agreement with Spring City Electrical Manufacturing (One South Main Street, Spring City, PA, 19475) for a total cost of $140,220.00 Funding is provided from the Capital Improvement Fund 2022 General Obligation Bonds in the amount of $140,220.00 (Account 415.40.4122.65515-422016).This purchase exceeds the funding available in the line item for streetlight pole and fixture purchases, but funding is available from other project savings. For Action Approved on Consent Agenda CM1.Page 28 of 330 Page 6 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A6.Contract Award with Utility Dynamics Corporation for the Butler and Twiggs Park Electrical Improvements (Bid 22-55) was approved. Staff recommended City Council authorize the City Manager to execute a contract with Utility Dynamics Corporation (23 Commerce Drive,Oswego IL 60543)for the Butler and Twiggs Park Electrical Improvements Project (Bid 22-55)in the amount of $79,357.60.A full waiver of the M/W/EBE participation is being granted by the Purchasing Division. Funding will be provided through the Community Development Block Grant funding (Account No.415.40.4319.65515 -522012),which has an FY 2022 budget of $160,000 for this project. For Action Approved on Consent Agenda A7.Contract Award with MKSK,Inc.for the Independence Park and Larimer Park Improvements Project (RFP 22-52) was approved. Staff recommended that City Council authorize the City Manager to execute a contract with MKSK,Inc.(200 S.Meridian Street,Indianapolis,IN 46225)for landscape architectural and engineering services for the Independence Park and Larimer Park Improvement Projects (RFP No. 22-52) in the amount of $194,245. Funding will be provided from Capital Improvement Fund 2021 General Obligation Bond in the amount of $79,245 and from the 2022 General Obligation Bonds in the amount of $115,000. For Action Approved on Consent Agenda CM1.Page 29 of 330 Page 7 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A8.A Sole-Source Agreement with Wiss,Janney,Elstner Associates,Inc.for Investigative Services Related to Robert Crown Floor Slab Cracking was approved as amended in committee. Councilmember Kelly recommended that City Council authorize the City Manager to execute a sole-source agreement with Wiss, Janney,Elstner Associates,Inc.(330 Pfingston Road,Northbrook, IL 60062)for Investigative Services Related to Robert Crown Floor Slab Cracking in the amount of $46,400. This project is not budgeted. Funding is available in the Crown Construction Fund. For Action Item Approved 7 - 2 Yes Vote:Kelly, Harris,Burns,Suffredin, Revelle,Reid, Geracaris No Vote:Wynne,Nieuwsma Absent:None Motion: Councilmember Kelly Second: Councilmember Burns Watch A9.Resolution 78-R-22,Authorizing the Mayor to sign the “Invest in Cook” Intergovernmental Agreement with Cook County was approved. Staff recommended City Council adoption of Resolution 78-R-22,authorizing the Mayor to sign the “Invest in Cook”Intergovernmental Agreement with Cook County. This resolution authorizes the City of Evanston to accept a $500,000 grant from Cook County for the Oakton Street Corridor Improvement Project from the west City Limits to Asbury Avenue. The total estimated construction cost for the Oakton Street Corridor Improvement Project including construction engineering is $3,100,000.Funding sources for this project including the Invest in Cook grant and the allocation of 2023 general obligation bonds. For Action Approved on Consent Agenda A10.Resolution 84-R-22,Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County was approved. Staff recommended City Council adoption of Resolution 84-R-22,Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County. For Action Approved on Consent Agenda CM1.Page 30 of 330 Page 8 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A11.Resolution 87-R-22,Authorizing the Transfer of Funds from the General Fund to the Solid Waste Fund was approved. Staff and the Finance and Budget Committee recommend adoption of Resolution 87-R-22,Authorizing the Transfer of Funds from the General Fund to the Solid Waste Fund. For Action Approved on Consent Agenda A12.Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property was tabled in committee. At the request of several community members and based on comments made during the August 8,2022,A&PW meeting,the staff is presenting a revised Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property,for the A&PW Committee and City Council consideration. An unknown amount would need to be funded for the repair of private sewer repairs in excess of $15,000.Funding would come from the Sewer Fund account 515.40.4535.65515,which has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer system. For Action Tabled in Committee A13.Ordinance 95-O-22,Amending City Code Section 3-4-6(C)To Reduce Annual Fees for Class C Liquor Licenses was approved for introduction. Councilmember Kelly recommended that City Council adopt Ordinance 95-O-22, amending City Code Section 3-4-6(C)to decrease the annual fee for Class C liquor licenses. For Introduction Approved on Consent Agenda for Introduction A14.Ordinance 84-O-22,Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House was approved for introduction. Councilmember Revelle and Staff recommend the City Council adopt Ordinance 84-O-22,Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House. For Introduction Approved on Consent Agenda for Introduction CM1.Page 31 of 330 Page 9 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A15.Ordinance 86-O-22,Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston was adopted. Staff recommended that City Council adopt Ordinance 86-O-22,directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction through GovDeals,an online auction system utilized by government agencies,or any other subsequent America’s Online Auction.These vehicles may be considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Action Adopted on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.A Vacation Rental License for 2545 Lawndale Avenue was approved on amended motion. Staff recommended approval of a Vacation Rental License for the property located at 2545 Lawndale Avenue,with the understanding that there is a procedure to revoke the license should issues arise. Councilmember Nieuwsma moved to amend his motion to include the findings listed within memo of the packet For Action Item Approved as Amended 5 - 4 Yes Vote:Wynne,Nieuwsma,Burns,Revelle, Geracaris No Vote:Kelly, Harris, Suffredin, Reid Absent:None Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch CM1.Page 32 of 330 Page 10 MINUTES September 27, 2022 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P2.Ordinances 96-O-22,97-O-22,and 98-O-22 extending the time to obtain a building permit for the construction of the Planned Developments located at 1012 Chicago Avenue,1900 Sherman Avenue and 605 Davis Street were approved for introduction and adoption. Staff recommended adoption of Ordinances 96-O-22,97-O-22, and 98-O-22 to extend the time to obtain a building permit for the construction of the Planned Developments located at 1012 Chicago Avenue,1900 Sherman Avenue and 605 Davis Street respectively.The Ordinance grants eighteen month extensions from each development’s previous deadlines to obtain building permits. City Manager recommended that the City Council suspend the rules for these ordinances and vote for their introduction and action. Councilmember Reid moved to suspend the rules to allow for introduction and action on Ordinances 96-O-22,97-O-22, and 98-O-22 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Introduction and Action Approved on for Introduction and Action 9 -0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch CM1.Page 33 of 330 Page 11 MINUTES September 27, 2022 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P3.Ordinance 90-O-22,Text Amendment to the Zoning Ordinance Modifying Restaurant Regulations in the MXE District was approved for introduction. The Land Use Commission and staff recommend adoption of Ordinance 90-O-22,a City-initiated text amendment to the Zoning Ordinance to add Restaurant,Type 1,as a Permitted Use,and Restaurant,Type 2,as an An Administrative Review Use in the MXE Mixed-Use Employment District.The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. For Introduction Approved on Consent Agenda for Introduction P4.Ordinance 53-O-22,Amending City Code Title 6 to Add Billboards”as a Special Use when within a Certain Distance to Train Tracks was defeated in committee. Staff reiterated the Land Use Commission's previous unanimous recommendation for denial of the proposed text amendment to add regulations for Billboards to the Zoning Ordinance.Staff notes the proposal does not meet the Standards for Approval for Text Amendments;specifically the proposal is not consistent with the goals, objectives, and policies of the Comprehensive General Plan. However,if the City Council finds it is appropriate to allow Billboards within the city as a means to increase revenue opportunities for property owners and the City via licensing fees,staff suggests the regulations below and options for a maximum distance from train tracks.Ordinance 53-O-22 is drafted to include the 1,000 foot buffer distance and can be modified if deemed appropriate by the City Council. For Introduction Defeated in Committee CM1.Page 34 of 330 Page 12 MINUTES September 27, 2022 (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Ordinance 79-O-22 Amending City Code Title 5,Chapter 5 "Fair Housing Ordinance"to Include Protections for Persons With Covered Criminal History,and Actual or Perceived Status as Victims of Domestic Violence was approved as amended for introduction. The Human Services Committee unanimously recommended approval by the City Council of Ordinance 79-O-22,amending Title 5,Chapter 5 “Fair Housing Ordinance”of the Evanston City Code to include protections for persons with covered criminal history, commonly known as the Just Housing Amendment,and actual or perceived status as victims of domestic violence. Councilmember Reid moved to amend Ordinance 79-O-22 to include enforcement by Corporation Counsel 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Introduction As Amended for Introduction 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Motion: Councilmember Reid Second: Councilmember Harris Watch (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H2.Ordinance 81-O-22,Amending City Code Section 9-5-7 “Publications Inciting Riots or Physical Violence” was adopted. The Human Services Committee recommends the adoption of Ordinance 81-O-22, Amending City Code Section 9-5-7, “Publications Inciting Riots or Physical Violence.” For Action Adopted on Consent Agenda CM1.Page 35 of 330 Page 13 MINUTES September 27, 2022 (XI) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE F1.Auditing Services Extension was approved. Staff seeks approval by the City Council to extend an agreement with Sikich,LLP for three more years considering the current volatile market conditions and their vast experience in auditing government clients in Illinois.Sikich,LLP has agreed to perform this work with a 3%increase for 2022,4%for 2023 and a 4%increase for 2024.Total payment for the 2022 audit (to be made in 2023)would be $107,890 compared to $103,740 for the 2021 audit.This item was recommended by the Finance & Budget Committee to City Council on September 13, 2022. Funding will be provided from the General Fund (Account 100.15.1570.62110).For FY 2023, $110,000 will be budgeted for Auditing services. For Action Approved on Consent Agenda (XII) CONSENT AGENDA - RULES COMMITTEE R1.Resolution 85-R-22,Amending City Council Rule 9.7 was held until October 10, 2022. The Rules Committee requests the City Council adopt Resolution 85-R-22,Amending City Council Rule 9.7.This resolution would add a cosponsor mechanism to the referral process. Councilmember Reid moved to hold until item until October 10, 2022 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Action Held until October 10, 2022 Motion: Councilmember Reid Second: Councilmember Wynne Motion: Councilmember Reid Second: Councilmember Burns Watch CM1.Page 36 of 330 Page 14 MINUTES September 27, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R2.Resolution 86-R-22,Amending City Council Rule 9.10.3 was held until October 10, 2022. The Rules Committee recommended the City Council adopt Resolution 86-R-22,Amending City Council Rule 9.10.3.This resolution establishes the procedure for Councilmembers to cosponsor a referral. Councilmember Reid moved to hold until item until October 10, 2022 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Action Held until October 10, 2022 Motion: Councilmember Reid Second: Councilmember Wynne Motion: Councilmember Reid Second: Councilmember Burns Watch (XIII) CALL OF THE WARDS Ward 1:No Report Ward 2:Upcoming October Ward Meeting Watch Ward 3:No Report Watch Ward 4:הנשהבוט,Congratulated Schenita Stewart for being appointed Police Chief, Office hours and Ward Meeting information on the City’s website Ward 5: 5th Ward Meeting September 29, 2022 7:00 p.m. (virtual) October 1, 2022 State’s Mobile DMV at Jourdain Center October 12, 2022 Parking Meeting Watch Ward 6:No Report Ward 7:No Report Ward 8:8th Ward Meeting September 29, 2022 6:00 p.m. (virtual)Watch Ward 9:Evanston Pride hosting an event on September 29,2022 5:00 -8:00 p.m.at Fountain Square Watch CM1.Page 37 of 330 Page 15 MINUTES September 27, 2022 (XVI) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding litigation. The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act with the exceptions being 5 ILCS 120/2(a) (c)(11). Convene into Executive Session 10:20 p.m. 8 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch (XVII) ADJOURNMENT Mayor Pro-Tem Revelle called a voice vote to adjourn the City Council meeting,and by unanimous vote the meeting was adjourned at 11:25 p.m. CM1.Page 38 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Tera Davis, Accounts Payable Coordinator CC: Hitesh Desai, Chief Financial Officer/Treasurer Subject: Approval of the City of Evanston Payroll and Bills List Date: October 10, 2022 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of September 12, 2022, through September 25, 2022, in the amount of $3,274,189.74. Bills List for October 11, 2022, in the amount of $7,212,018.67. Council Action: For Action Summary: Payroll – Sept 12, 2022, through Sept 25, 2022, $ 3,274,189.74 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Oct 12, 2022 FY22, $ 7,212,018.67 General Fund – Bills list $ 401,053.60 General Fund- Advanced Checks $ 8,838.90 $ 409,892.50 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 10,486,208.41 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 10.12.2022 FY22 BILLS LIST A1.Page 39 of 330 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 10/11/2022 10/11/2022 1,761.00 Invoice Transactions 1 $1,761.00 259711 - EYE MED VISION CARE 10/11/2022 10/11/2022 3,831.50 Invoice Transactions 1 $3,831.50 123581 - GUARDIAN 10/11/2022 10/11/2022 18,787.92 106088 - METLIFE SMALL BUSINESS CENTER 10/11/2022 10/11/2022 17,747.45 Invoice Transactions 2 $36,535.37 101192 - CONSERV FS 10/11/2022 10/11/2022 937.50 101192 - CONSERV FS 10/11/2022 10/11/2022 937.50 Invoice Transactions 2 $1,875.00 17428 - JORDI AMARAL CONSULTING 10/11/2022 10/11/2022 2,100.00 Invoice Transactions 1 $2,100.00 103883 - ODP BUSINESS SOLUTIONS, LLC 09/28/2022 10/11/2022 67.90 Invoice Transactions 1 $67.90 Invoice Transactions 2 $2,167.90 Invoice Transactions 2 $2,167.90 17098 - PHOENIX SECURITY LTD 10/11/2022 10/11/2022 8,073.00 17098 - PHOENIX SECURITY LTD 10/11/2022 10/11/2022 7,343.75 Invoice Transactions 2 $15,416.75 Invoice Transactions 2 $15,416.75 17775 - SPEER FINANCIAL, INC.10/11/2022 10/11/2022 1,000.00 Invoice Transactions 1 $1,000.00 19202 - JESS TAPIA, JESS 10/11/2022 10/11/2022 613.30 Invoice Transactions 1 $613.30 Invoice Transactions 2 $1,613.30 15967 - CLAS ATTN: JAMES DUGA 10/11/2022 10/11/2022 1,000.00 19219 - RUDOLPH, DAVID 10/11/2022 10/11/2022 14,170.62 Invoice Transactions 2 $15,170.62 19218 - BRANOVSKY, JOSHUA 10/11/2022 10/11/2022 30.00 19220 - MARTINEZ, PAOLA 10/11/2022 10/11/2022 30.00 Invoice Transactions 2 $60.00 303856 - ROBERT HALF INTERNATIONAL 10/11/2022 10/11/2022 104.61 303856 - ROBERT HALF INTERNATIONAL 10/11/2022 10/11/2022 1,141.14 Invoice Transactions 2 $1,245.75 103547 - MSF GRAPHICS, INC.10/11/2022 10/11/2022 494.80 104519 - RYDIN SIGN & DECAL 10/11/2022 10/11/2022 999.00 Invoice Transactions 2 $1,493.80 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 29.37 Invoice Transactions 1 $29.37 Invoice Transactions 9 $17,999.54 268935 - JEFFREY D. GREENSPAN 10/11/2022 10/11/2022 4,995.00 19066 - JOHNSON, JOHNSON & ASSOCIATES, LLC C/O ELI JOHNSON 10/11/2022 10/11/2022 3,376.25 Invoice Transactions 2 $8,371.25 Invoice Transactions 2 $8,371.25 Invoice Transactions 15 $43,400.84 325605 - BIDDLE CONSULTING GROUP, INC.10/11/2022 10/11/2022 1,487.00 101665 - NORTH SHORE ENH OMEGA 10/11/2022 10/11/2022 1,733.00 326463 - THEODORE POLYGRAPH SERVICE, INC.10/11/2022 10/11/2022 200.00 Invoice Transactions 3 $3,420.00 19140 - STOUTE COMMUNICATIONS, LLC 10/11/2022 10/11/2022 3,725.00 Invoice Transactions 1 $3,725.00 Invoice Transactions 4 $7,145.00 18838 - NANO TECH COMPUTER SERVICES LLC 10/11/2022 10/11/2022 647.75 18838 - NANO TECH COMPUTER SERVICES LLC 10/11/2022 10/11/2022 652.00 Invoice Transactions 2 $1,299.75 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 10/11/2022 10/11/2022 2,000.00 16975 - DASTON CORPORATION 10/11/2022 10/11/2022 6,720.00 Invoice Transactions 2 $8,720.00 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 10/11/2022 10/11/2022 2,645.09 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 10/11/2022 10/11/2022 2,735.13 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 10/11/2022 10/11/2022 1,306.46 Invoice Transactions 3 $6,686.68 100401 - COMCAST CABLE 10/11/2022 10/11/2022 2,080.84 100401 - COMCAST CABLE 10/11/2022 10/11/2022 4,465.36 Invoice Transactions 2 $6,546.20 Invoice Transactions 9 $23,252.63 15491 - BARNACLE PARKING ENFORCEMENT 10/11/2022 10/11/2022 1,320.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 75.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 75.00 Invoice Transactions 3 $1,470.00 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 50.06 Invoice Transactions 1 $50.06 Invoice Transactions 4 $1,520.06 103744 - NICOR 10/11/2022 10/11/2022 1,186.60 100162 - ALARM DETECTION SYSTEMS, INC.10/11/2022 10/11/2022 214.74 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 10/11/2022 10/11/2022 4,146.35 278136 - LAKESHORE RECYCLING SYSTEMS 10/11/2022 10/11/2022 150.00 104672 - SERVICE SANITATION INC 10/11/2022 10/11/2022 348.19 12792 - UNIFIRST CORPORATION 10/11/2022 10/11/2022 104.77 12792 - UNIFIRST CORPORATION 10/11/2022 10/11/2022 104.77 12792 - UNIFIRST CORPORATION 10/11/2022 10/11/2022 145.67 103744 - NICOR 10/11/2022 10/11/2022 226.02 Invoice Transactions 9 $6,627.11 Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 MATS FOR SERVICE CENTER 2022 CIVIC CENTER ENTRY MAT SERVICE 2022 FIRE NICOR AUG 22 Account 62225 - BLDG MAINTENANCE SERVICES Totals QUARTERLY CHARGES OCT - DEC CONSOLIDATED INVOICE MULTIPLE BUILDINGS PORTABLE TOILET RENTAL HARBERT PARK PORTABLE TOILET 1500 LAKE STREET MATS FOR SERVICE CENTER 2022 Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES UTILITIES: NICOR MAY -JUNE 2022 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES FOR PARKING DIVISION Account 65095 - OFFICE SUPPLIES Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS BARNACLE RELEASE FEES AUGUST 2022 BOOT 9/27 BOOT 9/27 COMMUNICATION CHARGES OCT 2022 COMMUNICATION CHARGES SEPT 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals COPIER CHARGERS COPIER CHARGERS Account 62380 - COPY MACHINE CHARGES Totals Account 64505 - TELECOMMUNICATIONS GOOGLE WORKSPACE ARCHIVED USER LICENSES Account 62340 - IT COMPUTER SOFTWARE Totals Account 62380 - COPY MACHINE CHARGES COPIER CHARGERS CONSULTING SERVICE 09.27 - 09.30 Account 62185 - CONSULTING SERVICES Totals Account 62340 - IT COMPUTER SOFTWARE SOFTWARE SERVICE Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 62185 - CONSULTING SERVICES CONSULTING SERVICE 09.20 -09.23 Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62310 - CITY WIDE TRAINING CONSULTING SERVICES- STOUTE COMMUNICATIONS Account 62310 - CITY WIDE TRAINING Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Account 62160 - EMPLOYMENT TESTING SERVICES EMPLOYMENT TESTING- BIDDLE CONSULTING GROUP EMPLOYEE TESTING-NORTHSHORE OMEGA EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1585 - ADMINISTRATIVE HEARINGS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARING OFFICER HEARING OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Account 62210 - PRINTING VISITOR PARKING PASS ORDER PARKING HANGTAGS AND LOT STICKERS Account 62210 - PRINTING Totals Account 61060 - SEASONAL EMPLOYEES TEMPORARY ADMINISTRATIVE ASSISTANT TEMPORARY ADMINISTRATIVE ASSISTANT Account 61060 - SEASONAL EMPLOYEES Totals Account 52010 - WHEEL TAX OVERPAID WHEEL TAX OVERPAID WHEEL TAX Account 52010 - WHEEL TAX Totals Business Unit 1560 - REVENUE & COLLECTIONS Account 51620 - REAL ESTATE TRANSFER TAX PROPERTY SALE FELL THROUGH TRANSFER TAX - SALE CANCELLED Account 51620 - REAL ESTATE TRANSFER TAX Totals REIMBURSEMENT: IGFOA CONFERENCE Account 62295 - TRAINING & TRAVEL Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Totals Account 62185 - CONSULTING SERVICES GENERAL OBLIGATION CORPORATE BONDS Account 62185 - CONSULTING SERVICES Totals Account 62295 - TRAINING & TRAVEL Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1505 - CITY MANAGER Totals Business Unit 1555 - FINANCIAL ADMINISTRATION Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SECURITY GUARDS- ROBERT CROWN CENTER SECURITY GUARDS-MORTON CIVIC CENTER Account 65095 - OFFICE SUPPLIES Totals Business Unit 1400 - CITY CLERK Totals Department 14 - CITY CLERK Totals ELECTION CONSULTANT- CLERKS OFFICE Account 61060 - SEASONAL EMPLOYEES Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES, GENERAL Account 41223 - RSRV - FIELD USE FEES REC Totals Department 14 - CITY CLERK Business Unit 1400 - CITY CLERK Account 61060 - SEASONAL EMPLOYEES Account 21640 - DENTAL INSURANCE Totals Account 41223 - RSRV - FIELD USE FEES REC ATHLETIC FIELD MAINTENANCE ATHLETIC FIELD MAINTENANCE Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL MONTHLY INVOICE METLIFE MONTHLY INVOICE COPIER PAPER Account 13040 - INVENTORY OF SUPPLIES Totals Account 21639 - VISION INSURANCE DEDUCTI EYEMED MONTHLY INVOICE Invoice Description Fund 100 - GENERAL FUND Account 13040 - INVENTORY OF SUPPLIES Run by Tera Davis on 10/05/2022 09:37:25 AM Page 2 of 31 A1.Page 40 of 330 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Invoice Description 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 459.00 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 74.58 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 6,944.85 Invoice Transactions 3 $7,478.43 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 63.67 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 60.86 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 120.79 Invoice Transactions 3 $245.32 100599 - ASSA ABLOY ENTRANCE SOLUTIONS 10/11/2022 10/11/2022 2,192.27 100891 - CARRIER CORPORATION 10/11/2022 10/11/2022 2,630.35 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 10/11/2022 10/11/2022 2,123.80 105150 - THYSSENKRUPP ELEVATOR 10/11/2022 10/11/2022 661.02 105150 - THYSSENKRUPP ELEVATOR 10/11/2022 10/11/2022 897.75 Invoice Transactions 5 $8,505.19 Invoice Transactions 20 $22,856.05 Invoice Transactions 37 $54,773.74 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 192.50 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 808.50 Invoice Transactions 2 $1,001.00 15401 - THE BLUEPRINT SHOPPE, INC.10/11/2022 10/11/2022 37.13 15401 - THE BLUEPRINT SHOPPE, INC.10/11/2022 10/11/2022 37.13 Invoice Transactions 2 $74.26 Invoice Transactions 4 $1,075.26 101832 - FEDERAL EXPRESS CORP.10/11/2022 10/11/2022 11.10 Invoice Transactions 1 $11.10 Invoice Transactions 1 $11.10 19024 - BYRNE SOFTWARE TECHNOLOGIES 10/11/2022 10/11/2022 3,625.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 10/11/2022 10/11/2022 5,002.50 19024 - BYRNE SOFTWARE TECHNOLOGIES 10/11/2022 10/11/2022 5,510.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 10/11/2022 10/11/2022 5,872.50 19024 - BYRNE SOFTWARE TECHNOLOGIES 10/11/2022 10/11/2022 8,120.00 Invoice Transactions 5 $28,130.00 101631 - ELEVATOR INSPECTION SERVICE 10/11/2022 10/11/2022 50.00 101631 - ELEVATOR INSPECTION SERVICE 10/11/2022 10/11/2022 50.00 101631 - ELEVATOR INSPECTION SERVICE 10/11/2022 10/11/2022 50.00 Invoice Transactions 3 $150.00 Invoice Transactions 8 $28,280.00 Invoice Transactions 13 $29,366.36 103460 - MINUTEMAN PRESS 10/11/2022 10/11/2022 36.30 103460 - MINUTEMAN PRESS 10/11/2022 10/11/2022 152.78 103460 - MINUTEMAN PRESS 10/11/2022 10/11/2022 199.91 Invoice Transactions 3 $388.99 18172 - DR. ROBIN KROLL, INC.10/11/2022 10/11/2022 5,250.00 Invoice Transactions 1 $5,250.00 103617 - NATIONAL AWARDS & FINE GIFTS 10/11/2022 10/11/2022 67.00 103617 - NATIONAL AWARDS & FINE GIFTS 10/11/2022 10/11/2022 196.00 101769 - PETTY CASH 10/11/2022 10/11/2022 26.45 104182 - PRESTONS FLOWERS & GIFTS 10/11/2022 10/11/2022 75.00 104182 - PRESTONS FLOWERS & GIFTS 10/11/2022 10/11/2022 67.50 Invoice Transactions 5 $431.95 14910 - SUPERION, LLC 10/11/2022 10/11/2022 2,265.41 Invoice Transactions 1 $2,265.41 101143 - COMED 10/11/2022 10/11/2022 21.00 101143 - COMED 10/11/2022 10/11/2022 14.04 101143 - COMED 10/11/2022 10/11/2022 82.24 101143 - COMED 10/11/2022 10/11/2022 55.04 101143 - COMED 10/11/2022 10/11/2022 5.44 101143 - COMED 10/11/2022 10/11/2022 1.41 101143 - COMED 10/11/2022 10/11/2022 17.54 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 50.70 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 23.81 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 50.70 Invoice Transactions 10 $321.92 Invoice Transactions 20 $8,658.27 102667 - J. G. UNIFORMS, INC 10/11/2022 10/11/2022 452.45 102667 - J. G. UNIFORMS, INC 10/11/2022 10/11/2022 20.00 102667 - J. G. UNIFORMS, INC 10/11/2022 10/11/2022 1,072.00 199417 - OGS TECHNOLOGIES, INC 10/11/2022 10/11/2022 54.62 Invoice Transactions 4 $1,599.07 240341 - KIESLER POLICE SUPPLY, INC.10/11/2022 10/11/2022 3,364.67 Invoice Transactions 1 $3,364.67 Invoice Transactions 5 $4,963.74 110018 - T-MOBILE USA 10/11/2022 10/11/2022 100.00 Invoice Transactions 1 $100.00 Invoice Transactions 1 $100.00 101132 - COLLEGE OF DUPAGE 10/11/2022 10/11/2022 1,935.00 213295 - Daniel G. Keeler 10/11/2022 10/11/2022 455.00 10653 - WILLIE J HUNT 10/11/2022 10/11/2022 75.00 10653 - WILLIE J HUNT 10/11/2022 10/11/2022 75.00 14989 - JACLYN RODEN 10/11/2022 10/11/2022 75.00 128876 - JASON GARNER 10/11/2022 10/11/2022 75.00 13039 - KEN CARTER 10/11/2022 10/11/2022 75.00 15482 - MATTHEW MASUCCI 10/11/2022 10/11/2022 75.00 12450 - NORTHWESTERN UNIVERSITY CENTER FOR PUBLIC SAFTEY 10/11/2022 10/11/2022 2,350.00 15964 - PEDRO CARRASCO 10/11/2022 10/11/2022 75.00 101769 - PETTY CASH 10/11/2022 10/11/2022 142.01 303456 - Radoslaw P Mazur 10/11/2022 10/11/2022 75.00 Invoice Transactions 12 $5,482.01 MEAL ALLOWANCE - 40 HR JUVENILE SPECIALIST SCHOOL PETTY CASH - OFFICE OF ADMIN MEAL ALLOWANCE - 40 HR FIELD TRAINING OFFICER Account 62295 - TRAINING & TRAVEL Totals MEAL ALLOWANCE - 40 HR. FIELD TRAINING OFFICER MEAL ALLOWANCE - 40 HR LEAD HOMICIDE INVESTIGATOR MEAL ALLOWANCE - 40 HR LEAD HOMICIDE INVESTIGATOR MEAL ALLOWANCE - BERLA IVE TRAINING EXECUTIVE MANAGEMENT PROGRAM Account 62295 - TRAINING & TRAVEL TRAINING - EVIDENCE TECHNICIAN BASIC TRAINING TRAVEL / TRAINING - IATAI CONFERENCE MEAL ALLOWANCE - 40 HR NEMRT CRASH I MEAL ALLOWANCE - 40 HR NEMRT CRASH II Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2215 - CRIMINAL INVESTIGATION Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Business Unit 2210 - PATROL OPERATIONS Totals Business Unit 2215 - CRIMINAL INVESTIGATION Account 62490 - OTHER PROGRAM COSTS INVESTIGATIVE SERVICES Account 65020 - CLOTHING Totals Account 65085 - MINOR EQUIPMENT & TOOLS TACTICAL CARBINES WITH OPTICS Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65020 - CLOTHING UNIFORM - NEW RECRUIT UNIFORM - PROMOTION UNIFORM - VEST UNIFORM (BUTTONS) Account 64005 - ELECTRICITY Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Business Unit 2210 - PATROL OPERATIONS UTILITY - CAMERAS (4/26 - 5/4) UTILITY - CAMERAS (7/29 - 8/29) UTILITY - CAMERAS - 7/29 - 8/29 UTILITY - CAMERAS (8/1 - 8/30) UTILITY - CAMERAS (7/28 - 8/26) UTILITY - CAMERAS (7/29 - 8/29) UTILITY - CAMERAS (4/5 - 5/3) UTILITY - CAMERAS UTILITY - CAMERAS UTILITY - CAMERAS (4/27 - 5/4) Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ONESOLUTION POLICE-TO-CITIZEN ANNUAL SUBSCRIPTION (12/22 - 4/23) Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY PETTY CASH - OFFICE OF ADMIN FUNERAL FLOWERS FUNERAL FLOWERS Account 62490 - OTHER PROGRAM COSTS Totals Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62490 - OTHER PROGRAM COSTS RETIREMENT PLAQUE RETIREMENT SHADOWBOX PRINTING SERVICES Account 62210 - PRINTING Totals Account 62272 - OTHER PROFESSIONAL SERVICES PROFESSIONAL SERVICES - WELLNESS PROGRAM Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING PRINTING SERVICES PRINTING SERVICES (BIKE REGISTRATION) Account 62425 - ELEVATOR CONTRACT COSTS Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Totals Account 62425 - ELEVATOR CONTRACT COSTS ELEVATOR INSPECTION ELEVATOR INSPECTION ELEVATOR INSPECTION CIVIC PLATFORM CONFIGURATION CIVIC PLATFORM CONFIGURATION CIVIC PLATFORM CONFIGURATION CIVIC PLATFORM CONFIGURATION Account 62236 - SOFTWARE MAINTENANCE Totals Business Unit 2115 - PROPERTY STANDARDS Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 62236 - SOFTWARE MAINTENANCE CIVIC PLATFORM CONFIGURATION Business Unit 2115 - PROPERTY STANDARDS Account 62315 - POSTAGE SHIP INSPECTOR'S SHIRTS TO VCG FOR EMBROIDERY OF COE LOGO Account 62315 - POSTAGE Totals 3331 DARTMOUTH PL NOTICE 3331 DARTMOUTH PL NOTICE Account 62210 - PRINTING Totals Business Unit 2105 - PLANNING & ZONING Totals HR CONSULTING HR CONSULTING Account 61010 - REGULAR PAY Totals Account 62210 - PRINTING Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Business Unit 2105 - PLANNING & ZONING Account 61010 - REGULAR PAY ELEVATOR MAINTENANCE AT ROBERT CROWN Account 65050 - BLDG MAINTENANCE MATERIAL Totals Business Unit 1950 - FACILITIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL DOOR REPAIRS AT ROBERT CROWN HAVC WORK AT PDHQ GENERATOR WORK AT SERVICE CENTER ELEVATOR MAINTENANCE AT FIRE 5 Account 64005 - ELECTRICITY ELECTRICITY SERVICE ELECTRICITY SERVICE ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PEST CONTROL 2100 RIDGE PEST CONTROL BENT PARK JANITORIAL SERVICES AT VARIOUS CITY FACILITIES _ RFP21-38 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Run by Tera Davis on 10/05/2022 09:37:25 AM Page 3 of 31 A1.Page 41 of 330 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Invoice Description 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 42.65 Invoice Transactions 1 $42.65 103892 - O'HERRON CO., INC., RAY 10/11/2022 10/11/2022 181.35 Invoice Transactions 1 $181.35 Invoice Transactions 14 $5,706.01 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 195.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 169.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 150.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 208.00 Invoice Transactions 4 $722.00 Invoice Transactions 4 $722.00 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 235.62 Invoice Transactions 1 $235.62 Invoice Transactions 1 $235.62 104182 - PRESTONS FLOWERS & GIFTS 10/11/2022 10/11/2022 50.00 Invoice Transactions 1 $50.00 Invoice Transactions 1 $50.00 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 3,395.26 18707 - CANINE DETECTION AND INSPECTION SERVICES (CDIS)10/11/2022 10/11/2022 2,200.00 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 4,132.00 Invoice Transactions 3 $9,727.26 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 92.64 Invoice Transactions 1 $92.64 102137 - GRAINGER, INC., W.W.10/11/2022 10/11/2022 89.19 Invoice Transactions 1 $89.19 Invoice Transactions 5 $9,909.09 Invoice Transactions 51 $30,344.73 14910 - SUPERION, LLC 10/11/2022 10/11/2022 8,603.00 14910 - SUPERION, LLC 10/11/2022 10/11/2022 9,033.15 Invoice Transactions 2 $17,636.15 294626 - ARTISTIC ENGRAVING 10/11/2022 10/11/2022 126.17 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 37.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 33.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 18.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 69.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 55.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 14.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 49.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 74.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 49.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 75.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 25.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 151.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 69.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 15.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 59.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 73.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 55.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 115.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 78.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 78.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 33.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 33.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 48.85 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 68.85 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 65.80 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 20.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 41.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 50.85 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 33.90 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 67.80 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 50.85 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 54.85 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 18.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 14.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 18.95 11435 - TODAY'S UNIFORMS INC. 10/11/2022 10/11/2022 18.95 Invoice Transactions 37 $1,980.17 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 163.91 Invoice Transactions 1 $163.91 Invoice Transactions 40 $19,780.23 228402 - PROMOS 911, INC.10/11/2022 10/11/2022 334.92 Invoice Transactions 1 $334.92 Invoice Transactions 1 $334.92 103862 - OAKTON COMMUNITY COLLEGE 10/11/2022 10/11/2022 2,475.00 Invoice Transactions 1 $2,475.00 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 694.48 Invoice Transactions 1 $694.48 16991 - AHA ECC DISTRIBUTION 10/11/2022 10/11/2022 32.50 16991 - AHA ECC DISTRIBUTION 10/11/2022 10/11/2022 931.43 Invoice Transactions 2 $963.93 18327 - US GAS 10/11/2022 10/11/2022 58.32 18327 - US GAS 10/11/2022 10/11/2022 191.56 18327 - US GAS 10/11/2022 10/11/2022 233.28 18327 - US GAS 10/11/2022 10/11/2022 19.44 Invoice Transactions 4 $502.60 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 182.32 Invoice Transactions 1 $182.32 105793 - BOUND TREE MEDICAL, LLC 10/11/2022 10/11/2022 1,691.91 105793 - BOUND TREE MEDICAL, LLC 10/11/2022 10/11/2022 10.96 17771 - ILLINOIS DEPARTMENT OF PUBLIC HEALTH 10/11/2022 10/11/2022 100.00 Invoice Transactions 3 $1,802.87 Account 65075 - MEDICAL & LAB SUPPLIES MEDICAL SUPPLIES FOR AMBULANCES MEDICAL SUPPLIES FOR AMBULANCES IDPH AMBULANCE LICENSE FEE Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 65015 - CHEMICALS/ SALT Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65015 - CHEMICALS/ SALT AMBULANCE OXYGEN P.O. AMBULANCE OXYGEN P.O. AMBULANCE OXYGEN P.O. AMBULANCE OXYGEN P.O. Account 65010 - BOOKS, PUBLICATIONS, MAPS CPR COURSE MATERIALS CPR COURSE MATERIALS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Account 62290 - TUITION Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS JANITORIAL SERVICES AT VARIOUS CITY FACILITIES _ RFP21-38 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 2310 - FIRE PREVENTION Totals Business Unit 2315 - FIRE SUPPRESSION Account 62290 - TUITION APPRENTICESHIP TUITION Business Unit 2310 - FIRE PREVENTION Account 65095 - OFFICE SUPPLIES DISPLAYS FOR FBP Account 65095 - OFFICE SUPPLIES Totals JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 2305 - FIRE MGT & SUPPORT Totals FIRE UNIFORMS FIRE UNIFORMS Account 65020 - CLOTHING Totals Account 65040 - JANITORIAL SUPPLIES FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS BADGE ENGRAVINGS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS FIRE UNIFORMS CRYWOLF ALARM BILLING WORKSTATION CRYWOLF ANNUAL MAINTENANCE FEE Account 62335 - DATA PROCESSING SERVICES Totals Account 65020 - CLOTHING Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2305 - FIRE MGT & SUPPORT Account 62335 - DATA PROCESSING SERVICES ARMORY STORAGE UNITS Account 65125 - OTHER COMMODITIES Totals Business Unit 2295 - BUILDING MANAGEMENT Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65125 - OTHER COMMODITIES Account 62225 - BLDG MAINTENANCE SERVICES JANITORIAL SERVICES AT VARIOUS CITY FACILITIES _ RFP21-38 CANINE DETECTIVE / INSPECTION SERVICES CLEANING SERVICE - SEPTEMBER 2022 Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2285 - COMMUNITY POLICING Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2280 - ANIMAL CONTROL Totals Business Unit 2285 - COMMUNITY POLICING Account 62490 - OTHER PROGRAM COSTS NATIONAL NIGHT OUT SUPPLIES Business Unit 2280 - ANIMAL CONTROL Account 64005 - ELECTRICITY UTILITY - ANIMAL SHELTER 7/29 - 8/29 Account 64005 - ELECTRICITY Totals TOW & HOOK Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2270 - TRAFFIC BUREAU Totals Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS TOW & HOOK TOW & HOOK TOW & HOOK AMMUNITION (REIMBURSED) Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Account 65616 - PUBLIC SAFETY EQUIPMENT/SUPPLIES Run by Tera Davis on 10/05/2022 09:37:25 AM Page 4 of 31 A1.Page 42 of 330 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Invoice Description 101350 - W S DARLEY & CO 10/11/2022 10/11/2022 2,061.09 Invoice Transactions 1 $2,061.09 102281 - HAVEY COMMUNICATIONS INC.10/11/2022 10/11/2022 89.30 Invoice Transactions 1 $89.30 102281 - HAVEY COMMUNICATIONS INC.10/11/2022 10/11/2022 912.05 Invoice Transactions 1 $912.05 102137 - GRAINGER, INC., W.W.10/11/2022 10/11/2022 683.92 16846 - GREYS APPLIANCE REPAIR INC.10/11/2022 10/11/2022 75.00 Invoice Transactions 2 $758.92 19163 - ALLIANCE PAPER & FOODSERVICE 10/11/2022 10/11/2022 3,000.00 Invoice Transactions 1 $3,000.00 Invoice Transactions 18 $13,442.56 Invoice Transactions 59 $33,557.71 314306 - CINTAS CORPORATION #2 10/11/2022 10/11/2022 97.03 Invoice Transactions 1 $97.03 Invoice Transactions 1 $97.03 Invoice Transactions 1 $97.03 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 (85.91) 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 9.98 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 33.98 Invoice Transactions 3 ($41.95) Invoice Transactions 3 ($41.95) 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 106.85 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 56.74 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 54.63 101143 - COMED 10/11/2022 10/11/2022 203.19 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 38.86 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 90.78 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 22.45 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 143.22 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 81.74 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 28.51 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 494.65 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 7.09 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 309.02 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 23.22 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 252.81 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 133.58 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 39.54 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 52.79 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 23.20 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 28.55 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 22.03 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 31.77 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 19.09 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 60.86 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 26.49 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 24.14 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 26.96 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 18.79 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 21.13 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 24.24 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 159.25 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 37.71 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 35.13 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 44.08 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 39.14 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 23.47 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 4.84 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 63.22 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 52.07 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 24.08 Invoice Transactions 40 $2,949.91 103744 - NICOR 10/11/2022 10/11/2022 67.31 103744 - NICOR 10/11/2022 10/11/2022 52.13 103744 - NICOR 10/11/2022 10/11/2022 50.62 103744 - NICOR 10/11/2022 10/11/2022 55.11 103744 - NICOR 10/11/2022 10/11/2022 55.11 Invoice Transactions 5 $280.28 278136 - LAKESHORE RECYCLING SYSTEMS 10/11/2022 10/11/2022 440.00 Invoice Transactions 1 $440.00 Invoice Transactions 46 $3,670.19 100177 - ALLEGRA PRINT & IMAGING 10/11/2022 10/11/2022 86.00 Invoice Transactions 1 $86.00 102755 - JORSON & CARLSON 10/11/2022 10/11/2022 53.50 102755 - JORSON & CARLSON 10/11/2022 10/11/2022 93.00 102755 - JORSON & CARLSON 10/11/2022 10/11/2022 87.00 14810 - NEIL ESTRICK GALLERY, LLC 10/11/2022 10/11/2022 330.75 Invoice Transactions 4 $564.25 18307 - ANCHOR MECHANICAL INC.10/11/2022 10/11/2022 982.22 Invoice Transactions 1 $982.22 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 81.37 Invoice Transactions 1 $81.37 14952 - DELAYON MORRIS 10/11/2022 10/11/2022 2,125.00 16722 - WE GOT GAME, LLC 10/11/2022 10/11/2022 833.00 Invoice Transactions 2 $2,958.00 317013 - H-O-H WATER TECHNOLOGY 10/11/2022 10/11/2022 477.00 317013 - H-O-H WATER TECHNOLOGY 10/11/2022 10/11/2022 477.00 19041 - TIFFANY DRAINE - EDUREADY 10/11/2022 10/11/2022 900.00 Invoice Transactions 3 $1,854.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 10/11/2022 10/11/2022 399.00 Invoice Transactions 1 $399.00 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 18,837.14 Invoice Transactions 1 $18,837.14 Account 62518 - SECURITY ALARM CONTRACTS Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals PRESCHOOL CONSULTATION Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62518 - SECURITY ALARM CONTRACTS QUARTERLY BILLING FOR ALARM SERVICES Account 62505 - INSTRUCTOR SERVICES Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS WATER TREATMENT SERVICES WATER TREATMENT SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES HOCKEY SUMMER CAMP SUMMER BASKETBALL CAMP BOILER MAINTENANCE Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST MAINTENANCE ICE SCRAPER KNIVES SHARPENED & HONED KILM MAINTENANCE SERVICE Account 62245 - OTHER EQMT MAINTENANCE Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR Account 62210 - PRINTING Totals Account 62245 - OTHER EQMT MAINTENANCE ICE SCRAPER KNIVES SHARPENED & HONED ICE SCRAPER KNIVES SHARPENED & HONED Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER Account 62210 - PRINTING BUSINESS CARD PRINTING Account 65085 - MINOR EQUIPMENT & TOOLS PORTABLE RESTROOMS Account 65085 - MINOR EQUIPMENT & TOOLS Totals GAS SERVICE GAS SERVICE GAS SERVICE GAS SERVICE Account 64015 - NATURAL GAS Totals UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS GAS SERVICE UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED Account 64005 - ELECTRICITY UTILITIES: MC SQUARED JUL 22 UTILITIES: MC SQUARED SEPT 22 UTILITIES: MC SQUARED UTILITIES: COMED Account 65095 - OFFICE SUPPLIES Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3025 - PARK UTILITIES Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Business Unit 2435 - PUBLIC HEALTH DIVISION Account 62477 - PHEP GRANT-EXPENSE FIRST AID CABINET SUPPLY Account 62477 - PHEP GRANT-EXPENSE Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 24 - HEALTH Account 65125 - OTHER COMMODITIES Totals Account 65625 - FURNITURE & FIXTURES STOVE FOR STATION 3 Account 65625 - FURNITURE & FIXTURES Totals Account 65095 - OFFICE SUPPLIES Totals Account 65125 - OTHER COMMODITIES ROOFER'S KIT DISHWASHER REPAIR FIREFIGHTER EQUIPMENT Account 65090 - SAFETY EQUIPMENT Totals Account 65095 - OFFICE SUPPLIES TABLET DOCKING STATIONS Account 65085 - MINOR EQUIPMENT & TOOLS VEHICLE EQUIPMENT Account 65085 - MINOR EQUIPMENT & TOOLS Totals Account 65090 - SAFETY EQUIPMENT Run by Tera Davis on 10/05/2022 09:37:25 AM Page 5 of 31 A1.Page 43 of 330 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Invoice Description 103744 - NICOR 10/11/2022 10/11/2022 13,420.26 Invoice Transactions 1 $13,420.26 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 976.80 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 181.17 12792 - UNIFIRST CORPORATION 10/11/2022 10/11/2022 73.17 12792 - UNIFIRST CORPORATION 10/11/2022 10/11/2022 73.17 Invoice Transactions 4 $1,304.31 Invoice Transactions 19 $40,486.55 294162 - PLAY-WELL TEKNOLOGIES 10/11/2022 10/11/2022 19,760.00 Invoice Transactions 1 $19,760.00 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 565.67 Invoice Transactions 1 $565.67 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 285.39 Invoice Transactions 1 $285.39 102520 - ILLINOIS PAPER DBA IMPACT NETWORKING LLC 10/11/2022 10/11/2022 133.00 Invoice Transactions 1 $133.00 Invoice Transactions 4 $20,744.06 104914 - STA-KLEEN INC.10/11/2022 10/11/2022 56.00 Invoice Transactions 1 $56.00 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 82.80 Invoice Transactions 1 $82.80 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,264.87 Invoice Transactions 1 $2,264.87 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 72.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 54.64 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 636.46 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 153.76 Invoice Transactions 4 $916.86 Invoice Transactions 7 $3,320.53 157415 - ACCUTRACK RECORDING & SOUND, INC.10/11/2022 10/11/2022 404.00 Invoice Transactions 1 $404.00 Invoice Transactions 1 $404.00 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 57.81 Invoice Transactions 1 $57.81 11252 - SARAH KAISER 10/11/2022 10/11/2022 400.00 18767 - MAUREEN FOGERTY 10/11/2022 10/11/2022 35.00 Invoice Transactions 2 $435.00 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,811.61 Invoice Transactions 1 $2,811.61 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/11/2022 10/11/2022 339.44 Invoice Transactions 1 $339.44 101106 - CLESEN WHOLESALE 10/11/2022 10/11/2022 204.55 Invoice Transactions 1 $204.55 Invoice Transactions 6 $3,848.41 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 83.15 Invoice Transactions 1 $83.15 Invoice Transactions 1 $83.15 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 45.68 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 121.15 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 57.87 Invoice Transactions 3 $224.70 Invoice Transactions 3 $224.70 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 3,360.00 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 3,444.00 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 4,410.00 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 4,914.00 315470 - GOV TEMPS USA, LLC 10/11/2022 10/11/2022 1,323.00 Invoice Transactions 5 $17,451.00 Invoice Transactions 5 $17,451.00 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 68.10 Invoice Transactions 1 $68.10 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 197.58 Invoice Transactions 1 $197.58 103744 - NICOR 10/11/2022 10/11/2022 52.55 Invoice Transactions 1 $52.55 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 352.66 10546 - SUPERIOR INDUSTRIAL SUPPLY 10/11/2022 10/11/2022 32.06 Invoice Transactions 2 $384.72 Invoice Transactions 5 $702.95 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 88.35 Invoice Transactions 1 $88.35 19068 - SARAH ABU-ABSI NATURE AND FOREST THERAPY GUIDE 10/11/2022 10/11/2022 63.00 Invoice Transactions 1 $63.00 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 324.90 Invoice Transactions 1 $324.90 Invoice Transactions 3 $476.25 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 53.21 Invoice Transactions 1 $53.21 Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Business Unit 3605 - ECOLOGY CENTER Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES INSTRUCTOR FOREST BATHING Account 62505 - INSTRUCTOR SERVICES Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3605 - ECOLOGY CENTER Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES FOR GIBBS JANITORIAL SUPPLIES FOR GIBBS Account 65040 - JANITORIAL SUPPLIES Totals Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS GAS SERVICE Account 64015 - NATURAL GAS Totals PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Business Unit 3130 - SPECIAL RECREATION Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 62495 - LICENSED PEST CONTROL SERVICES TEMP SERVICES FOR INCLUSION PROGRAMMING TEMP SERVICES FOR INCLUSION PROGRAMMING TEMP SERVICES FOR INCLUSION PROGRAMMING TEMP SERVICES FOR INCLUSION PROGRAMMING Account 62185 - CONSULTING SERVICES Totals Business Unit 3100 - SPORTS LEAGUES Totals Business Unit 3130 - SPECIAL RECREATION Account 62185 - CONSULTING SERVICES TEMP SERVICES FOR INCLUSION PROGRAMMING Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY SERVICE FOR PEST CONTROL MASON (SEPT.) PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY Totals Business Unit 3080 - BEACHES Totals Business Unit 3100 - SPORTS LEAGUES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3080 - BEACHES Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 65040 - JANITORIAL SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL FLOWERS FOR GARDEN PLOTS Account 65050 - BLDG MAINTENANCE MATERIAL Totals ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES INSTRUCTOR FIGURE DRAWING REIMBURSEMENT FOR CERTIFICATION Account 62505 - INSTRUCTOR SERVICES Totals Account 64005 - ELECTRICITY Account 62495 - LICENSED PEST CONTROL SERVICES PEST CONTROL SERVICES Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62505 - INSTRUCTOR SERVICES Account 62515 - RENTAL SERVICES Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62515 - RENTAL SERVICES BALANCE SOUND EQUIPMENT RENTAL MUSES JANITORIAL SUPPLIES JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY SERVICE FOR PEST CONTROL (SEPT.) Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 64005 - ELECTRICITY Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 62225 - BLDG MAINTENANCE SERVICES DUCT AND EQUIPMENT CLEANING FOR KITCHEN Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65095 - OFFICE SUPPLIES PAPER FOR OFFICE-CNCC Account 65095 - OFFICE SUPPLIES Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES CHANDLER CUSTODIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals LEGO CONTRACTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 64015 - NATURAL GAS GAS SERVICE Account 64015 - NATURAL GAS Totals Account 65040 - JANITORIAL SUPPLIES Run by Tera Davis on 10/05/2022 09:37:25 AM Page 6 of 31 A1.Page 44 of 330 100 GENERAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Invoice Description 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 1,036.17 Invoice Transactions 1 $1,036.17 Invoice Transactions 2 $1,089.38 19201 - MARISOL CERON, MARISOL 10/11/2022 10/11/2022 1,200.00 Invoice Transactions 1 $1,200.00 278136 - LAKESHORE RECYCLING SYSTEMS 10/11/2022 10/11/2022 825.00 Invoice Transactions 1 $825.00 Invoice Transactions 2 $2,025.00 Invoice Transactions 107 $94,484.22 313067 - DES PLAINES MATERIAL & SUPPLY LLC 10/11/2022 10/11/2022 532.00 313067 - DES PLAINES MATERIAL & SUPPLY LLC 10/11/2022 10/11/2022 532.00 313067 - DES PLAINES MATERIAL & SUPPLY LLC 10/11/2022 10/11/2022 532.00 Invoice Transactions 3 $1,596.00 Invoice Transactions 3 $1,596.00 101106 - CLESEN WHOLESALE 10/11/2022 10/11/2022 162.45 101106 - CLESEN WHOLESALE 10/11/2022 10/11/2022 449.70 103120 - LURVEY LANDSCAPE SUPPLY 10/11/2022 10/11/2022 310.25 103120 - LURVEY LANDSCAPE SUPPLY 10/11/2022 10/11/2022 25.50 Invoice Transactions 4 $947.90 Invoice Transactions 4 $947.90 17092 - LOADRITE CENTRAL CORPORATION 10/11/2022 10/11/2022 2,032.00 Invoice Transactions 1 $2,032.00 Invoice Transactions 1 $2,032.00 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 100.00 Invoice Transactions 1 $100.00 13643 - PRECISION PAVEMENT MARKINGS, INC.10/11/2022 10/11/2022 64,047.35 Invoice Transactions 1 $64,047.35 Invoice Transactions 2 $64,147.35 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 23.24 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 25.39 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 26.71 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 37.16 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 22.45 Invoice Transactions 5 $134.95 Invoice Transactions 5 $134.95 Invoice Transactions 15 $68,858.20 Invoice Transactions 306 $401,053.60 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals FESTIVAL LIGHTING FESTIVAL LIGHTING Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING FESTIVAL LIGHTING FESTIVAL LIGHTING FESTIVAL LIGHTING FY2022 PAVEMENT MARKING CONTRACT Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 4510 - STREET MAINTENANCE Totals Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS BROKEN CONCRETE REMOVAL AND DISPOSAL Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62245 - OTHER EQMT MAINTENANCE Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Totals Business Unit 4510 - STREET MAINTENANCE Business Unit 4330 - GREENWAYS Totals Business Unit 4500 - INFRASTRUCTURE MAINTENANCE Account 62245 - OTHER EQMT MAINTENANCE LOADRITE ANNUAL SUBSCRIPTION - LOAD MEASURING DEVICE PLANTS FOR CIVIC CENTER LANDSCAPE PLANTS FOR CITYWIDE POTS & CIVIC CENTER PLANTS FOR CITY SIDEWALK POTS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Business Unit 4320 - FORESTRY Totals Business Unit 4330 - GREENWAYS Account 65005 - AGRI/BOTANICAL SUPPLIES PLANTS FOR CITYWIDE POTS TOPSOIL TOPSOIL TOPSOIL Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4320 - FORESTRY Account 65005 - AGRI/BOTANICAL SUPPLIES Account 62515 - RENTAL SERVICES PORTABLE RESTROOMS Account 62515 - RENTAL SERVICES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS DAY OF THE DEAD PERFORMER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY ELECTRICITY SERVICE Account 64005 - ELECTRICITY Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Run by Tera Davis on 10/05/2022 09:37:25 AM Page 7 of 31 A1.Page 45 of 330 170 AMERICAN RESCUE PLAN Vendor G/L Date Payment Date Invoice Amount 308349 - P. S. IT'S SOCIAL D/B/A CURT'S CAFE 10/11/2022 10/11/2022 7,064.25 Invoice Transactions 1 $7,064.25 Invoice Transactions 1 $7,064.25 19188 - MATTHEW OUREN 10/11/2022 10/11/2022 5,400.00 Invoice Transactions 1 $5,400.00 Invoice Transactions 1 $5,400.00 Invoice Transactions 2 $12,464.25 Invoice Transactions 2 $12,464.25Fund 170 - AMERICAN RESCUE PLAN Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 9971 - ARPA ADMIN Totals Department 99 - NON-DEPARTMENTAL Totals Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Totals Business Unit 9971 - ARPA ADMIN Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PARTICIPATORY BUDGETING MANAGER 2022 Business Unit 9912 - COMMUNITY VIOLENCE INTERVENTION Account 63166 - PUBLIC SERVICE - Curt's Cafe DISBURSEMENT OF CDBG-CV FUNDS FOR FOOD PROGRAM Account 63166 - PUBLIC SERVICE - Curt's Cafe Totals Invoice Description Fund 170 - AMERICAN RESCUE PLAN Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 10/05/2022 09:37:25 AM Page 8 of 31 A1.Page 46 of 330 175 GENERAL ASSISTANCE FUND Vendor G/L Date Payment Date Invoice Amount 18397 - USIO INC.10/11/2022 10/11/2022 178.06 Invoice Transactions 1 $178.06 Invoice Transactions 1 $178.06 Invoice Transactions 1 $178.06 Invoice Transactions 1 $178.06 Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals Department 24 - HEALTH Totals Fund 175 - GENERAL ASSISTANCE FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 4605 - GENERAL ASSISTANCE ADMIN Account 62490 - OTHER PROGRAM COSTS PRINTING Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 175 - GENERAL ASSISTANCE FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 9 of 31 A1.Page 47 of 330 176 HUMAN SERVICE FUND Vendor G/L Date Payment Date Invoice Amount 16010 - THE GOLF PRACTICE 10/11/2022 10/11/2022 8,000.00 Invoice Transactions 1 $8,000.00 Invoice Transactions 1 $8,000.00 Invoice Transactions 1 $8,000.00 Invoice Transactions 1 $8,000.00 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS 2022 REIMBURSEMENT FOR MSYEP PROGRAM Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 10 of 31 A1.Page 48 of 330 177 REPARATIONS FUND Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/11/2022 10/11/2022 1,635.87 Invoice Transactions 1 $1,635.87 Invoice Transactions 1 $1,635.87 Invoice Transactions 1 $1,635.87 Invoice Transactions 1 $1,635.87 Business Unit 1595 - REPARATIONS FUND Totals Department 15 - CITY MANAGER'S OFFICE Totals Fund 177 - REPARATIONS FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 1595 - REPARATIONS FUND Account 62490 - OTHER PROGRAM COSTS REPARATIONS – HOME IMPROVEMENT Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 177 - REPARATIONS FUND Department 15 - CITY MANAGER'S OFFICE Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 11 of 31 A1.Page 49 of 330 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 46.59 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 46.59 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 46.59 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 46.59 101143 - COMED 10/11/2022 10/11/2022 309.62 101143 - COMED 10/11/2022 10/11/2022 638.94 101143 - COMED 10/11/2022 10/11/2022 324.48 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 11,442.60 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 118.60 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 11.06 Invoice Transactions 10 $13,031.66 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 (9.69) 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 (52.26) 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 (46.26) 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 23.67 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 84.25 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,364.55 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 360.30 Invoice Transactions 7 $2,724.56 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 35.20 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 55.68 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 691.20 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 32.64 Invoice Transactions 4 $814.72 153783 - INTERRA, INC.10/11/2022 10/11/2022 2,233.63 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 10/11/2022 10/11/2022 172,659.12 Invoice Transactions 2 $174,892.75 Invoice Transactions 23 $191,463.69 14895 - BUILDERS PAVING LLC 10/11/2022 10/11/2022 440,885.19 Invoice Transactions 1 $440,885.19 Invoice Transactions 1 $440,885.19 Invoice Transactions 24 $632,348.88 Invoice Transactions 24 $632,348.88Fund 200 - MOTOR FUEL TAX FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5105 - MOTOR FUEL TAX - REBUILD IL Totals Department 40 - PUBLIC WORKS AGENCY Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals Business Unit 5105 - MOTOR FUEL TAX - REBUILD IL Account 65515 - OTHER IMPROVEMENTS 2022 REBUILD IL/MFT STREET RESURFACING PROJECT Account 65515 - OTHER IMPROVEMENTS MATERIAL TESTING CONTRACT EXTENSION 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 65055 - MATER. TO MAINT. IMP. Totals TRAFFIC SIGNALS TRAFFIC SIGNALS Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Account 65055 - MATER. TO MAINT. IMP. UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED TRAFFIC SIGNALS TRAFFIC SIGNALS STREET LIGHTING STREET LIGHTING Account 64006 - LIGHTING Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY UTILITIES: MC SQUARED OCT 22 STREET LIGHTING STREET LIGHTING STREET LIGHTING STREET LIGHTING Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING UTILITIES: MC SQUARED JUL 22 UTILITIES: MC SQUARED AUG 22 UTILITIES: MC SQUARED SEPT 22 Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 10/05/2022 09:37:25 AM Page 12 of 31 A1.Page 50 of 330 205 EMERGENCY TELE (E911) FUND Vendor G/L Date Payment Date Invoice Amount 18823 - SANSIO, INC 10/11/2022 10/11/2022 1,034.36 Invoice Transactions 1 $1,034.36 Invoice Transactions 1 $1,034.36 Invoice Transactions 1 $1,034.36 Invoice Transactions 1 $1,034.36 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEALTH EMS SUBSCRIPTION - AUG 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 13 of 31 A1.Page 51 of 330 215 CDBG FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 10/11/2022 10/11/2022 41,221.84 101187 - CONNECTIONS FOR THE HOMELESS 10/11/2022 10/11/2022 76,760.75 Invoice Transactions 2 $117,982.59 Invoice Transactions 2 $117,982.59 Invoice Transactions 2 $117,982.59 Invoice Transactions 2 $117,982.59 Business Unit 5226 - CDBG-CV Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 215 - CDBG FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 5226 - CDBG-CV Account 62970 - CONNECTION FOR HOMELESS DISBURSEMENT OF CDBG-CV RENT ASSISTANCE FOR MARCH DISBURSEMENT OF CDBG-CV RENT ASSISTANCE APRIL-AUGUST Account 62970 - CONNECTION FOR HOMELESS Totals Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 14 of 31 A1.Page 52 of 330 330 HOWARD-RIDGE TIF FUND Vendor G/L Date Payment Date Invoice Amount 102780 - KANE, MCKENNA AND ASSOCIATES, INC.10/11/2022 10/11/2022 84.37 Invoice Transactions 1 $84.37 Invoice Transactions 1 $84.37 Invoice Transactions 1 $84.37 Invoice Transactions 1 $84.37 Business Unit 5860 - HOWARD RIDGE TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 330 - HOWARD-RIDGE TIF FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 5860 - HOWARD RIDGE TIF Account 62185 - CONSULTING SERVICES PROFESSIONAL SERVICES Account 62185 - CONSULTING SERVICES Totals Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 15 of 31 A1.Page 53 of 330 335 WEST EVANSTON TIF FUND Vendor G/L Date Payment Date Invoice Amount 102780 - KANE, MCKENNA AND ASSOCIATES, INC.10/11/2022 10/11/2022 84.37 Invoice Transactions 1 $84.37 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 10/11/2022 10/11/2022 1,392.17 Invoice Transactions 1 $1,392.17 Invoice Transactions 2 $1,476.54 Invoice Transactions 2 $1,476.54 Invoice Transactions 2 $1,476.54 Department 99 - NON-DEPARTMENTAL Totals Fund 335 - WEST EVANSTON TIF FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 65515 - OTHER IMPROVEMENTS 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5870 - WEST EVANSTON TIF Totals Business Unit 5870 - WEST EVANSTON TIF Account 62185 - CONSULTING SERVICES PROFESSIONAL SERVICES Account 62185 - CONSULTING SERVICES Totals Invoice Description Fund 335 - WEST EVANSTON TIF FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 10/05/2022 09:37:25 AM Page 16 of 31 A1.Page 54 of 330 340 DEMPSTER-DODGE TIF Vendor G/L Date Payment Date Invoice Amount 102780 - KANE, MCKENNA AND ASSOCIATES, INC.10/11/2022 10/11/2022 84.38 Invoice Transactions 1 $84.38 Invoice Transactions 1 $84.38 Invoice Transactions 1 $84.38 Invoice Transactions 1 $84.38 Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT Totals Department 99 - NON-DEPARTMENTAL Totals Fund 340 - DEMPSTER-DODGE TIF FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 5875 - DEMPSTER-DODGE TIF ADMIN ACCT Account 62185 - CONSULTING SERVICES PROFESSIONAL SERVICES Account 62185 - CONSULTING SERVICES Totals Invoice Description Fund 340 - DEMPSTER-DODGE TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 17 of 31 A1.Page 55 of 330 345 CHICAGO-MAIN TIF Vendor G/L Date Payment Date Invoice Amount 102780 - KANE, MCKENNA AND ASSOCIATES, INC.10/11/2022 10/11/2022 84.38 Invoice Transactions 1 $84.38 Invoice Transactions 1 $84.38 Invoice Transactions 1 $84.38 Invoice Transactions 1 $84.38 Business Unit 3400 - CHICAGO-MAIN TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 345 - CHICAGO-MAIN TIF Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 3400 - CHICAGO-MAIN TIF Account 62185 - CONSULTING SERVICES PROFESSIONAL SERVICES Account 62185 - CONSULTING SERVICES Totals Invoice Description Fund 345 - CHICAGO-MAIN TIF Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 18 of 31 A1.Page 56 of 330 365 FIVE FIFTH TIF FUND Vendor G/L Date Payment Date Invoice Amount 195434 - CORDOGAN, CLARK & ASSOCIATES, INC.10/11/2022 10/11/2022 10,898.00 Invoice Transactions 1 $10,898.00 Invoice Transactions 1 $10,898.00 Invoice Transactions 1 $10,898.00 Invoice Transactions 1 $10,898.00 Business Unit 5900 - TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 365 - FIVE FIFTH TIF FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 5900 - TIF Account 62185 - CONSULTING SERVICES FIFTH WARD SCHOOL & COMMUNITY CENTER RES 60-R-22 Account 62185 - CONSULTING SERVICES Totals Invoice Description Fund 365 - FIVE FIFTH TIF FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 19 of 31 A1.Page 57 of 330 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/11/2022 10/11/2022 93,245.78 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/11/2022 10/11/2022 20,157.41 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/11/2022 10/11/2022 16,604.59 Invoice Transactions 3 $130,007.78 Invoice Transactions 3 $130,007.78 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/11/2022 10/11/2022 8,446.56 176213 - TESKA ASSOCIATES, INC.10/11/2022 10/11/2022 3,500.00 Invoice Transactions 2 $11,946.56 Invoice Transactions 2 $11,946.56 104927 - STANLEY CONSULTANTS INC.10/11/2022 10/11/2022 44,073.59 Invoice Transactions 1 $44,073.59 100870 - CAPITOL CEMENT CO.10/11/2022 10/11/2022 10,036.80 Invoice Transactions 1 $10,036.80 Invoice Transactions 2 $54,110.39 Invoice Transactions 7 $196,064.73 Invoice Transactions 7 $196,064.73 Business Unit 4219 - NON-BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS 2022 ALLEY IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Account 62145 - ENGINEERING SERVICES CONSTRUCTION ENGINEERING - CENTRAL ST BRIDGE Account 62145 - ENGINEERING SERVICES OAKTON ST CORRIDOR STUDY EVANSTON SKATE PARK - CONSULTING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4116 - 2016 BOND PROJECTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Business Unit 4116 - 2016 BOND PROJECTS Account 65515 - OTHER IMPROVEMENTS HOWARD ST CORRIDOR IMPROVEMENTS HOWARD ST CORRIDOR IMPROVEMENTS HOWARD ST CORRIDOR IMPROVEMENTS Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 20 of 31 A1.Page 58 of 330 420 SPECIAL ASSESSMENT FUND Vendor G/L Date Payment Date Invoice Amount 100870 - CAPITOL CEMENT CO.10/11/2022 10/11/2022 191,331.00 Invoice Transactions 1 $191,331.00 Invoice Transactions 1 $191,331.00 Invoice Transactions 1 $191,331.00 Invoice Transactions 1 $191,331.00 Business Unit 6000 - SPECIAL ASSESSMENT Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 420 - SPECIAL ASSESSMENT FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 6000 - SPECIAL ASSESSMENT Account 65515 - OTHER IMPROVEMENTS HOWARD ST CORRIDOR IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Invoice Description Fund 420 - SPECIAL ASSESSMENT FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 21 of 31 A1.Page 59 of 330 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 103883 - ODP BUSINESS SOLUTIONS, LLC 10/11/2022 10/11/2022 44.40 Invoice Transactions 1 $44.40 156014 - BOLDER CONTRACTORS 10/11/2022 10/11/2022 59,098.60 18902 - LS CONTRACTING GROUP INC.10/11/2022 10/11/2022 277,129.80 Invoice Transactions 2 $336,228.40 Invoice Transactions 3 $336,272.80 203703 - FASTSIGNS LINCOLNWOOD 10/11/2022 10/11/2022 147.11 Invoice Transactions 1 $147.11 Invoice Transactions 1 $147.11 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 925.98 Invoice Transactions 1 $925.98 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 122.78 Invoice Transactions 1 $122.78 100401 - COMCAST CABLE 10/11/2022 10/11/2022 960.00 100401 - COMCAST CABLE 10/11/2022 10/11/2022 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 4 $2,968.76 17098 - PHOENIX SECURITY LTD 10/11/2022 10/11/2022 19,947.12 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 2,160.62 Invoice Transactions 2 $22,107.74 100401 - COMCAST CABLE 10/11/2022 10/11/2022 960.00 100401 - COMCAST CABLE 10/11/2022 10/11/2022 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 4 $24,027.74 322695 - ECO-CLEAN MAINTENANCE 10/11/2022 10/11/2022 1,311.81 Invoice Transactions 1 $1,311.81 100310 - ANDERSON PEST CONTROL 10/11/2022 10/11/2022 122.77 Invoice Transactions 1 $122.77 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 128.34 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 3,267.89 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 7,254.25 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 4.99 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 72.31 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 1,370.28 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 3,523.15 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,439.68 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 3.45 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 75.16 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 1,106.70 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,881.08 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,469.08 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 3.30 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 76.99 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 961.86 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,319.12 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 2,064.59 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 3.59 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 28,675.00 10730 - MC SQUARED ENERGY 10/11/2022 10/11/2022 55.78 Invoice Transactions 20 $58,756.59 103744 - NICOR 10/11/2022 10/11/2022 178.60 Invoice Transactions 1 $178.60 100401 - COMCAST CABLE 10/11/2022 10/11/2022 960.00 100401 - COMCAST CABLE 10/11/2022 10/11/2022 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 25 $33,614.77 Invoice Transactions 37 $425,706.18 Invoice Transactions 37 $425,706.18Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 UTILITIES: MC SQUARED OCT 22 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7037 - MAPLE GARAGE Totals Department 19 - ADMINISTRATIVE SERVICES Totals Account 64015 - NATURAL GAS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES OCT 2022 COMMUNICATION CHARGES SEPT 2022 UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITIES: NICOR UTILITIES: MC SQUARED OCT 22 UTILITIES: MC SQUARED OCT 22 UTILITIES: MC SQUARED OCT 22 UTILITIES: MC SQUARED OCT 22 UTILITIES: MC SQUARED OCT 22 UTILITIES: MC SQUARED SEPT 22 UTILITIES: MC SQUARED SEPT 22 UTILITIES: MC SQUARED SEPT 22 UTILITIES: MC SQUARED SEPT 22 UTILITIES: MC SQUARED SEPT 22 UTILITIES: MC SQUARED AUG 22 UTILITIES: MC SQUARED AUG 22 UTILITIES: MC SQUARED AUG 22 UTILITIES: MC SQUARED AUG 22 UTILITIES: MC SQUARED AUG 22 Account 64005 - ELECTRICITY UTILITIES: MC SQUARED JUL 22 UTILITIES: MC SQUARED JUL 22 UTILITIES: MC SQUARED JUL 22 UTILITIES: MC SQUARED JUL 22 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MONTHLY SERVICE-MAPLE GARAGE OCTOBER 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES OCT 2022 COMMUNICATION CHARGES SEPT 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7036 - SHERMAN GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS- SHERMAN GARAGE SEPT 22 JANITORIAL SERVICES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals COMMUNICATION CHARGES SEPT 2022 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals MONTHLY SERVICE-CHURCH GARAGE OCTOBER 2022 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES OCT 2022 Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62230 - IMPROVEMENT MAINT SERVICE Totals Business Unit 7015 - PARKING LOTS & METERS Totals Business Unit 7025 - CHURCH STREET GARAGE Business Unit 7005 - PARKING SYSTEM MGT Totals Business Unit 7015 - PARKING LOTS & METERS Account 62230 - IMPROVEMENT MAINT SERVICE 3 PARKING SIGNS & 3 SIGN PATCHES Account 65515 - OTHER IMPROVEMENTS POPLAR AVE AND PARKING LOT IMPROVEMENTS PARKING GARAGE STRUCTURAL REPAIRS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 10/05/2022 09:37:25 AM Page 22 of 31 A1.Page 60 of 330 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 102590 - INSITUFORM TECHNOLOGIES 10/11/2022 10/11/2022 2,600.00 Invoice Transactions 1 $2,600.00 16618 - MUNICIPALH2O 10/11/2022 10/11/2022 4,200.00 Invoice Transactions 1 $4,200.00 Invoice Transactions 2 $6,800.00 18924 - KELLEY WILLIAMSON CO 10/11/2022 10/11/2022 5,036.33 Invoice Transactions 1 $5,036.33 Invoice Transactions 1 $5,036.33 106964 - EUROFINS EATON ANALYTICAL 10/11/2022 10/11/2022 50.00 106964 - EUROFINS EATON ANALYTICAL 10/11/2022 10/11/2022 50.00 Invoice Transactions 2 $100.00 217862 - ALEXANDER CHEMICAL CORPORATION 10/11/2022 10/11/2022 14,352.00 12866 - UNIVAR USA, INC.10/11/2022 10/11/2022 9,233.20 Invoice Transactions 2 $23,585.20 Invoice Transactions 4 $23,685.20 13723 - SEBIS DIRECT 10/11/2022 10/11/2022 1,250.00 Invoice Transactions 1 $1,250.00 17686 - WATERSMART SOFTWARE, INC.10/11/2022 10/11/2022 13,650.00 Invoice Transactions 1 $13,650.00 101903 - FLADER PLUMBING & HEATING 10/11/2022 10/11/2022 6,269.68 Invoice Transactions 1 $6,269.68 13723 - SEBIS DIRECT 10/11/2022 10/11/2022 662.64 Invoice Transactions 1 $662.64 Invoice Transactions 4 $21,832.32 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 66.56 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 159.36 Invoice Transactions 2 $225.92 Invoice Transactions 2 $225.92 Invoice Transactions 13 $57,579.77 Invoice Transactions 13 $57,579.77 Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 65051 - MATERIALS - STREETS DIVISION FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 65051 - MATERIALS - STREETS DIVISION Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE EXCAVATE PARKWAY & INSTALL 1" WATER SERVICE AT 2818 GARRISON Account 62410 - LEAD SERVICE ABATEMENT Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO UTILITY BILL PRINT AND MAIL SERVICES Account 62340 - IT COMPUTER SOFTWARE WATERSMART SOFTWARE YEAR 3 OF 3 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62410 - LEAD SERVICE ABATEMENT Business Unit 4225 - WATER OTHER OPERATIONS Account 62315 - POSTAGE UTILITY BILL PRINT AND MAIL SERVICES Account 62315 - POSTAGE Totals HYDROFLUOROSILICIC ACID (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4220 - FILTRATION Totals FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY2022 LABORATORY TESTING - ROUTINE COMPLIANCE Business Unit 4210 - PUMPING Account 65035 - PETROLEUM PRODUCTS 55 GALLON DRUMS OF MOBIL OIL Account 65035 - PETROLEUM PRODUCTS Totals Account 62185 - CONSULTING SERVICES ANNUAL EPA RMP COMPLIANCE SERVICE FEE 9/19/22-9/18/23 Account 62185 - CONSULTING SERVICES Totals Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4200 - WATER PRODUCTION Account 56145 - FEES AND OUTSIDE WORK FIRE HYDRANT DEPOSIT REFUND Account 56145 - FEES AND OUTSIDE WORK Totals Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 23 of 31 A1.Page 61 of 330 513 WATER DEPR IMPRV &EXT FUND Vendor G/L Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.10/11/2022 10/11/2022 13,977.87 106588 - CDM SMITH, INC.10/11/2022 10/11/2022 36,069.86 153783 - INTERRA, INC.10/11/2022 10/11/2022 8,282.13 Invoice Transactions 3 $58,329.86 156014 - BOLDER CONTRACTORS 10/11/2022 10/11/2022 254,591.00 156014 - BOLDER CONTRACTORS 10/11/2022 10/11/2022 607,867.48 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 10/11/2022 10/11/2022 1,013,737.19 105124 - THERMOSYSTEMS, INC.10/11/2022 10/11/2022 10,125.00 Invoice Transactions 4 $1,886,320.67 Invoice Transactions 7 $1,944,650.53 Invoice Transactions 7 $1,944,650.53 Invoice Transactions 7 $1,944,650.53 Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING HVAC IMPROVEMENTS AT THE WATER UTILITY ADMIN OFFICES Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS POPLAR AVE AND PARKING LOT IMPROVEMENTS 30" TRANSMISSION MAIN PROJECT CONSTRUCTION CONTRACT #21-36 Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES CORROSION CONTROL STUDY LEAD SERVICE LINE REPLACEMENT PLAN & PILOT IMPLEMENTATION MATERIAL TESTING CONTRACT EXTENSION Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Run by Tera Davis on 10/05/2022 09:37:25 AM Page 24 of 31 A1.Page 62 of 330 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 13723 - SEBIS DIRECT 10/11/2022 10/11/2022 1,250.00 Invoice Transactions 1 $1,250.00 200552 - G & L CONTRACTORS, INC 10/11/2022 10/11/2022 5,616.00 Invoice Transactions 1 $5,616.00 13723 - SEBIS DIRECT 10/11/2022 10/11/2022 662.64 Invoice Transactions 1 $662.64 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 803.20 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 442.24 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 1,024.00 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 524.80 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 1,006.08 13666 - BUILDERS ASPHALT, LLC 10/11/2022 10/11/2022 528.64 Invoice Transactions 6 $4,328.96 Invoice Transactions 9 $11,857.60 307198 - HEY AND ASSOCIATES 10/11/2022 10/11/2022 40,034.12 Invoice Transactions 1 $40,034.12 Invoice Transactions 1 $40,034.12 100870 - CAPITOL CEMENT CO.10/11/2022 10/11/2022 24,543.00 167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 10/11/2022 10/11/2022 60,960.88 Invoice Transactions 2 $85,503.88 Invoice Transactions 2 $85,503.88 Invoice Transactions 12 $137,395.60 Invoice Transactions 12 $137,395.60 Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 515 - SEWER FUND Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Business Unit 4535 - SEWER IMPROVEMENTS Account 62461 - SEWER MAINTENANCE CONTRACTS 2022 ALLEY IMPROVEMENTS BID NO 22-39 2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Account 62180 - STUDIES STORM WATER MASTER PLAN Account 62180 - STUDIES Totals Business Unit 4531 - SEWER OTHER OPERATIONS Totals Account 65051 - MATERIALS - STREETS DIVISION Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4531 - SEWER OTHER OPERATIONS FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT FY2022 SINGLE SOURCE PURCHASE OF ASPHALT UTILITY BILL PRINT AND MAIL SERVICES Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals Account 65051 - MATERIALS - STREETS DIVISION FY2022 SINGLE SOURCE PURCHASE OF ASPHALT Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS FY2022 DEBRIS HAULING CONTRACT Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Business Unit 4530 - SEWER MAINTENANCE Account 62315 - POSTAGE UTILITY BILL PRINT AND MAIL SERVICES Account 62315 - POSTAGE Totals Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22 Run by Tera Davis on 10/05/2022 09:37:25 AM Page 25 of 31 A1.Page 63 of 330 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 100496 - SOLID WASTE AGENCY NORTHERN COOK 10/11/2022 10/11/2022 61,227.00 Invoice Transactions 1 $61,227.00 243021 - R.N.O.W., INC.10/11/2022 10/11/2022 2,758.52 Invoice Transactions 1 $2,758.52 Invoice Transactions 2 $63,985.52 Invoice Transactions 2 $63,985.52 Invoice Transactions 2 $63,985.52 Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 65550 - AUTOMOTIVE EQUIPMENT TRUCK CAMERA REPAIRS Account 65550 - AUTOMOTIVE EQUIPMENT Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 62405 - SWANCC DISPOSAL FEES FY2022 SWANCC DISPOSAL FEES Account 62405 - SWANCC DISPOSAL FEES Totals Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 10/05/2022 09:37:25 AM Page 26 of 31 A1.Page 64 of 330 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 101064 - CINTAS #22 10/11/2022 10/11/2022 111.47 101064 - CINTAS #22 10/11/2022 10/11/2022 74.57 101064 - CINTAS #22 10/11/2022 10/11/2022 690.44 Invoice Transactions 3 $876.48 292557 - SILK SCREEN EXPRESS, INC.10/11/2022 10/11/2022 144.00 Invoice Transactions 1 $144.00 17511 - AL WARREN OIL COMPANY, INC.10/11/2022 10/11/2022 26,013.05 17511 - AL WARREN OIL COMPANY, INC.10/11/2022 10/11/2022 26,016.11 17511 - AL WARREN OIL COMPANY, INC.10/11/2022 10/11/2022 21,101.84 17511 - AL WARREN OIL COMPANY, INC.10/11/2022 10/11/2022 7,679.80 Invoice Transactions 4 $80,810.80 101300 - CUMBERLAND SERVICENTER 10/11/2022 10/11/2022 13,079.89 Invoice Transactions 1 $13,079.89 100003 - 1ST AYD CORPORATION 10/11/2022 10/11/2022 474.28 299298 - ADVANCED PROCLEAN INC.10/11/2022 10/11/2022 1,320.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 4.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 21.36 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 59.04 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 182.22 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 72.11 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 326.29 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 80.84 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 74.00 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 333.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 74.79 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 181.51 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 192.88 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 39.64 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 98.63 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 98.45 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 225.58 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 93.33 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 198.31 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 220.46 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/11/2022 10/11/2022 37.09 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 637.10 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 105.23 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 246.79 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 207.16 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 94.97 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 734.40 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 764.44 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 97.22 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 99.82 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 92.46 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 376.70 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 3.94 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 94.97 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 (734.40) 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 556.16 18598 - ARLINGTON HEIGHTS FORD 10/11/2022 10/11/2022 222.35 100412 - ATLAS BOBCAT, INC.10/11/2022 10/11/2022 74.90 100412 - ATLAS BOBCAT, INC.10/11/2022 10/11/2022 2,166.06 100412 - ATLAS BOBCAT, INC.10/11/2022 10/11/2022 61.59 100412 - ATLAS BOBCAT, INC.10/11/2022 10/11/2022 28.30 285052 - CHICAGO PARTS & SOUND, LLC 10/11/2022 10/11/2022 79.24 285052 - CHICAGO PARTS & SOUND, LLC 10/11/2022 10/11/2022 170.06 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 89.95 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 27.00 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 265.00 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 165.00 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 128.88 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 233.00 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 349.50 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 78.00 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 79.74 101511 - DOUGLAS TRUCK PARTS 10/11/2022 10/11/2022 496.84 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.10/11/2022 10/11/2022 707.75 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.10/11/2022 10/11/2022 34.42 140718 - FOSTER COACH SALES, INC.10/11/2022 10/11/2022 2,713.29 227800 - GOLF MILL FORD 10/11/2022 10/11/2022 300.36 227800 - GOLF MILL FORD 10/11/2022 10/11/2022 (70.00) 227800 - GOLF MILL FORD 10/11/2022 10/11/2022 276.89 227800 - GOLF MILL FORD 10/11/2022 10/11/2022 1.34 102137 - GRAINGER, INC., W.W.10/11/2022 10/11/2022 2.45 102137 - GRAINGER, INC., W.W.10/11/2022 10/11/2022 166.62 102137 - GRAINGER, INC., W.W.10/11/2022 10/11/2022 39.20 102281 - HAVEY COMMUNICATIONS INC.10/11/2022 10/11/2022 845.00 16406 - IMPERIAL SUPPLIES, LLC 10/11/2022 10/11/2022 253.16 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/11/2022 10/11/2022 219.32 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/11/2022 10/11/2022 112.55 102771 - K M INTERNATIONAL 10/11/2022 10/11/2022 137.63 107460 - LAKE SHORE HARLEY DAVIDSON 10/11/2022 10/11/2022 1,761.49 15512 - LAKESIDE INTERNATIONAL, LLC 10/11/2022 10/11/2022 708.40 15512 - LAKESIDE INTERNATIONAL, LLC 10/11/2022 10/11/2022 807.63 15512 - LAKESIDE INTERNATIONAL, LLC 10/11/2022 10/11/2022 349.12 15512 - LAKESIDE INTERNATIONAL, LLC 10/11/2022 10/11/2022 42.25 15512 - LAKESIDE INTERNATIONAL, LLC 10/11/2022 10/11/2022 663.25 102994 - LEACH ENTERPRISES, INC.10/11/2022 10/11/2022 59.46 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/11/2022 10/11/2022 1,749.42 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/11/2022 10/11/2022 301.91 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/11/2022 10/11/2022 48.54 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/11/2022 10/11/2022 14,500.00 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:10/11/2022 10/11/2022 436.45 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 122.50 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 350.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 145.00 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 225.00 252920 - ORLANDO AUTO TOP 10/11/2022 10/11/2022 1,015.00 104339 - REGIONAL TRUCK EQUIPMENT COMPANY, INC.10/11/2022 10/11/2022 314.00 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 223.00 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 217.00 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 222.00 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 269.00 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 30.00 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 196.50 154890 - SPEX HAND WASH 10/11/2022 10/11/2022 225.00 104895 - SPRING ALIGN 10/11/2022 10/11/2022 2,198.22 104918 - STANDARD EQUIPMENT COMPANY 10/11/2022 10/11/2022 1,305.51 104918 - STANDARD EQUIPMENT COMPANY 10/11/2022 10/11/2022 144.71 104918 - STANDARD EQUIPMENT COMPANY 10/11/2022 10/11/2022 1,184.07 104918 - STANDARD EQUIPMENT COMPANY 10/11/2022 10/11/2022 591.26 Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 REPAIRS TO WATER #914 REPAIRS TO WATER #956 PARTS FOR #954 AND 956 STOCK FOR FLEET STOCK FOR FLEET CAR WASH MULTIPLE VEHICLES CAR WASH MULTIPLE VEHICLES CAR WASH MULTIPLE VEHICLES CAR WASH MULTIPLE VEHICLES CAR WASH MULTIPLE VEHICLES TOW FOR PD #43 SEAT REPAIR PD VEHICLES REPAIRS TO GREENWAYS #544 CAR WASH MULTIPLE VEHICLES CAR WASH MULTIPLE VEHICLES RUST REMEDIATION FOR EFD #E-23 INV. W02052 STOCK FOR FLEET TOW FOR #405 TOW FOR #706 TOW FOR #801 REPAIRS TO #450 STOCK FOR FLEET REPAIRS TO FIRE #329R PARTS FOR EFD #E25 PARTS FOR EFD #T22 REPAIRS TO EPD #M4 REPAIRS TO WATER #919 REPAIRS TO #919 CREDIT REPAIRS TO #450 PARTS AND LABOR FOR PD # M8 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET FUEL SYSTEM FOR #630 PARTS FOR PD #69 PARTS FOR PARKING #118 STOCK FOR FLEET SHOP SUPPLIES STOCK FOR FLEET REPAIRS TO #925 PARTS FOR WATER #925 PARTS TO REPAIR EFD AMBULANCE #A-21 INV. 24584 PARTS FOR STTREETS #635 CORE CREDIT STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PARTS FOR FIRE 305T STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET REPAIRS TO GREENWAYS #706 REPAIRS TO #706 REPAIRS TO #706 STOCK FOR FLEET STOCK FOR FLEET REPAIRS TO PD #2 CREDIT PARTS FOR PD #40 PARTS FOR PD #56 REPAIRS TO #510 PARTS FOR PD #50 STOCK FOR FLEET ENGINE MOUNT FOR PD #78 REPAIRS TO PD #78 REPAIRS TO #770 REPAIRS TO WATER VEHICLE REPAIRS TO PARLING #110 REPAIRS TO PD #23 PARTS FOR PD #69 PARTS FOR PD #69 PARTS FOR PARKING #118 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PARTS FOR PD #81 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PARTS FOR #770 PARTS FOR #680 PARTS FOR #421 STOCK FOR FLEET BRAKE REPAIR #425 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET PARTS FOR WATER #919 STOCK FOR FLEET STOCK FOR FLEET PARTS FOR WATER #919 Account 65060 - MATER. TO MAINT. AUTOS STOCK FOR FLEET POWER WASHES FOR MULTIPLE VEHICLES PARTS FOR FORESTRY #867 PARTS FOR STREETS 681 Account 65035 - PETROLEUM PRODUCTS Totals Account 65050 - BLDG MAINTENANCE MATERIAL PARTS FOR RECYCLING #714 INV. 54504 Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65035 - PETROLEUM PRODUCTS FUEL PURCHASE FOR CITY FLEET (8496)10% REG UNLEADED 87 OCT FUEL PURCHASE FOR CITY FLEET (8497) 10% REG UNLEADED 87 OCT FUEL PURCHASE FOR CITY FLEET (5501) MOBIL EFFICIENT ULASD UNDYED FUEL PURCHASE FOR CITY FLEET (2000) ULSD UNDYED B11 Account 62355 - LAUNDRY/OTHER CLEANING Totals Account 65020 - CLOTHING UNIFORMS Account 65020 - CLOTHING Totals Business Unit 7710 - FLEET MAINTENANCE Account 62355 - LAUNDRY/OTHER CLEANING UNIFORM CLEANING UNIFORM CLEANING UNIFORM CLEANING Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 10/05/2022 09:37:25 AM Page 27 of 31 A1.Page 65 of 330 600 FLEET SERVICES FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Invoice Description 104918 - STANDARD EQUIPMENT COMPANY 10/11/2022 10/11/2022 1,231.63 15832 - STENSTROM PETROLEUM SERVICES GROUP 10/11/2022 10/11/2022 6,810.72 324441 - THE CHEVROLET EXCHANGE 10/11/2022 10/11/2022 446.18 324441 - THE CHEVROLET EXCHANGE 10/11/2022 10/11/2022 253.92 324441 - THE CHEVROLET EXCHANGE 10/11/2022 10/11/2022 1,446.36 252904 - U-HAUL 10/11/2022 10/11/2022 191.52 105395 - VERMEER MIDWEST 10/11/2022 10/11/2022 1,754.92 105395 - VERMEER MIDWEST 10/11/2022 10/11/2022 874.04 105395 - VERMEER MIDWEST 10/11/2022 10/11/2022 41.49 105395 - VERMEER MIDWEST 10/11/2022 10/11/2022 50.79 105395 - VERMEER MIDWEST 10/11/2022 10/11/2022 49.56 105395 - VERMEER MIDWEST 10/11/2022 10/11/2022 51.37 106333 - WEST SIDE TRACTOR SALES 10/11/2022 10/11/2022 1,203.91 106333 - WEST SIDE TRACTOR SALES 10/11/2022 10/11/2022 465.00 106333 - WEST SIDE TRACTOR SALES 10/11/2022 10/11/2022 349.33 106333 - WEST SIDE TRACTOR SALES 10/11/2022 10/11/2022 207.84 105553 - WHOLESALE DIRECT INC 10/11/2022 10/11/2022 163.07 Invoice Transactions 116 $64,239.29 103795 - NORTH SHORE TOWING 10/11/2022 10/11/2022 50.00 245860 - WENTWORTH TIRE SERVICE 10/11/2022 10/11/2022 2,556.47 245860 - WENTWORTH TIRE SERVICE 10/11/2022 10/11/2022 312.00 245860 - WENTWORTH TIRE SERVICE 10/11/2022 10/11/2022 2,085.00 245860 - WENTWORTH TIRE SERVICE 10/11/2022 10/11/2022 276.50 245860 - WENTWORTH TIRE SERVICE 10/11/2022 10/11/2022 2,380.62 245860 - WENTWORTH TIRE SERVICE 10/11/2022 10/11/2022 205.32 Invoice Transactions 7 $7,865.91 Invoice Transactions 132 $167,016.37 Invoice Transactions 132 $167,016.37 Invoice Transactions 132 $167,016.37 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 600 - FLEET SERVICES FUND Totals STOCK FOR FLEET STOCK FOR FLEET Account 65065 - TIRES & TUBES Totals Business Unit 7710 - FLEET MAINTENANCE Totals TIRE FOR PD #63 STOCK FOR FLEET TIRES FOR #714 AND 725 STOCK FOR FLEET TIRES FOR RECYCLING VEHICLES STOCK FOR FLEET STOCK FOR FLEET Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES PARTS FOR #822 PARTS FOR #825 REPAIRS TO #608A REPARS TO #608A PARTS FOR WATER #928 FUEL FOR #453 BRAKES FOR #867 BRAKES FOR #867 PART FOR #867 REPAIRS TO #825 STOCK FOR FLEET COMPLIANCE CHECK STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET Run by Tera Davis on 10/05/2022 09:37:25 AM Page 28 of 31 A1.Page 66 of 330 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 18837 - HINSHAW & CULBERTSON LLP 10/11/2022 10/11/2022 12,803.18 12974 - KLEIN, THORPE AND JENKINS, LTD 10/11/2022 10/11/2022 246.50 18981 - TAX LAW OFFICES, INC.10/11/2022 10/11/2022 2,945.50 Invoice Transactions 3 $15,995.18 19214 - ASHER, GITTLER & D'ALBA, LTD.10/11/2022 10/11/2022 1,277,610.77 19215 - LETICIA MARIA MARTINEZ 10/11/2022 10/11/2022 9,615.00 Invoice Transactions 2 $1,287,225.77 Invoice Transactions 5 $1,303,220.95 Invoice Transactions 5 $1,303,220.95 Invoice Transactions 5 $1,303,220.95 * = Prior Fiscal Year Activity Invoice Transactions 562 $5,677,501.20 Fund 605 - INSURANCE FUND Totals Accounts Payable by G/L Distribution Report Payment Date Range 10/11/22 - 10/11/22CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 62260 - SETTLEMENT COSTS - LIABILITY Totals Business Unit 7800 - RISK MANAGEMENT Totals Department 99 - NON-DEPARTMENTAL Totals Account 62130 - LEGAL SERVICES-GENERAL Totals Account 62260 - SETTLEMENT COSTS - LIABILITY FOR THE BENEFIT OF PLAINTIFFS: CASE 22-CV-1754 CLAIM REIMBURSEMENT - PROPERTY DAMAGE Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL COE INVESTIGATION KELLY V COE - FOIA LEGAL SERVICES - SETTLEMENT TAX Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 10/05/2022 09:37:25 AM Page 29 of 31 A1.Page 67 of 330 Vendor G/L Date Payment Date Invoice Amount 149416 - AT & T 09/29/2022 09/29/2022 4,717.14 149416 - AT & T 09/29/2022 09/29/2022 4,121.76 Invoice Transactions 2 $8,838.90 Invoice Transactions 2 $8,838.90 Invoice Transactions 2 $8,838.90 Invoice Transactions 2 $8,838.90 100431 - AUTOBARN MOTORS, LTD.09/29/2022 09/29/2022 10,408.67 Invoice Transactions 1 $10,408.67 Invoice Transactions 1 $10,408.67 Invoice Transactions 1 $10,408.67 Invoice Transactions 1 $10,408.67 * = Prior Fiscal Year Activity Invoice Transactions 3 $19,247.57 Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 10.11.2022CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 Account 65550 - AUTOMOTIVE EQUIPMENT Totals Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT *LEASE AGREEMENT FOR NISSAN ROGUE #118 YEAR ONE Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Department 19 - ADMINISTRATIVE SERVICES Totals Fund 100 - GENERAL FUND Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES AUG 22 COMMUNICATION CHARGES SEPT 22 Account 64505 - TELECOMMUNICATIONS Totals Invoice Description Fund 100 - GENERAL FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 10/06/2022 08:59:00 AM Page 30 of 31 A1.Page 68 of 330 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,144,056.08 VARIOUS VARIOUS WORKERS COMP 41,483.36 VARIOUS VARIOUS WORKERS COMP 21,399.80 VARIOUS VARIOUS WORKERS COMP 5,963.74 VARIOUS VARIOUS WORKERS COMP 23,100.89 VARIOUS VARIOUS WORKERS COMP 159,468.47 VARIOUS VARIOUS WORKERS COMP 22,718.85 1,418,191.19 SEWER 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 91,190.11 VARIOUS VARIOUS TWIN EAGLE NATURAL GAS AUG, 2022 5,888.60 5,888.60 7,212,018.67 Grand Total 7,212,018.67 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.11.2022 FY22 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 31 of 31 A1.Page 69 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Subject: Approval of the Sole Source Elevator Modernization at the Police/Fire Department Headquarters with Colley Elevator Date: October 10, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to enter into a sole source agreement with Colley Elevator Co. (226 Williams St, Bensenville, IL 60106) to modernize the elevators at the Evanston Police and Fire Headquarters with a cost not to exce ed $177,352. Most of the current elevator’s parts are no longer available/obsolete, and a full modernization is required in order to ensure the elevator is in a safe and reliable condition. Sole source purchase requires 2/3 vote of the Councilmembers. Funding Source: This project will be funded by the Capital Improvement Fund 2022 General Obligation Bond issue from the Facilities Contingency line item (Account 415.40.4122.65515 - 622012). This item was budgeted at $600,000 for FY 2022 and has a remaining budget of $399,802. Council Action: For Action Summary: The existing elevator at the Police/Fire Department Headquarters was installed in 1985. Facilities staff were notified that the elevator was struggling to raise up properly and requested Colley Elevator perform an inspection. Upon inspection, the vendor discovered that there was a large loss of hydraulic fluid. In addition, the vendor advised the City that many parts for this elevator are now obsolete and a full modernization is recommended to ensure that it is safe and reliable. A modernization to the elevator would restore the capacity, speed and durability to what it was originally designed to be and bring the elevator up to date. Colley has provided a quote that details the work that will be performed. This includes controller, leveling system, car & hall fixtures, door operator and related door equipment, and A2.Page 70 of 330 the power unit for the hydraulic elevator. The electrical and fire alarm work and the cab interior replacement (new wall panels, reveals, handrails, door claddings and transom cladding) are noted on the initial quote/informational page, as well as in the change order quotes. The total for the work is $147,352 plus an additional $30,000 allowance was requested to cover any unforeseen conditions that may arise, for a grand total of $177,352. The vendor is requesting ⅓ of the payment upfront to cover the cost of ordering the parts. This initial payment would come from 2022 funds, and the remaining amount at the conclusion of the work would most likely not be until 2023. This modernization will be a single source purchase since the elevator and its components are proprietary. This also allows the recommendation to be approved in an expedited manner so that parts with a longer lead time can be ordered immediately and the elevator can be returned to a safe and reliable condition as quickly as possible. Attachments: Elevator Modernization Informational Page Elevator Modernization Agreement Change Order - Cab Interior Change Order - Alarm & Electrical Scope Page 2 of 12 A2.Page 71 of 330 A STANDARD OF EXCELLENCE SINCE 1908 September 7th, 2022 Evanston Police Department 2100 Ridge Ave. Evanston, IL 60201 Re: Elevator Modernization Information –1454 Elmwood Ave., Evanston, IL To whom this may concern, We appreciate you allowing us to provide you with the information below. Please feel free to reach out with any questions you may have. Scope of work - The scope of work presented below is to replace the control operating system w/ emergency battery lowering, fixtures, door operators & related door equipment, power unit and cab interior. Included to you will see pricing to allow Colley Elevator Co. to subcontract entities to do the code required electrical and alarm work associated with an elevator modernization. Controller & Fixtures $ 58,464.00 Door operators & related door equipment $ 23,882.00 Power Unit $ 10,686.00 Emergency Battery Lowering $ 2,650.00 Cab Interior $ 37,570.00 Electrical Scope $ 8,970.00 Alarm Scope $ 5,130.00 Allowance $ 30,000.00 Total: $177,352.00 Prices reflect entire elevator scope minus: 1) Permit and inspection fees, billed at cost 2) Any unforeseen fire rating issues to be discretion of licensed elevator inspector 3) Monthly subscription(s)/cost for voice line, internet line and monitoring needed for visual/text/voice communication ie. If someone pushed the phone button in elevator and no one responds, monitoring company is to view the inside of the elevator to see if someone is on the floor. If someone pushed the phone button in elevator and no one responds, monitoring company is to use a text feature to communicate with deaf person as well. a. Wireless & Monitoring costs below (last time we checked): i. If you can provide hardwired data and phone connections: $73.00 month ii. If you cannot provide hardwired data and phone connections: $110.00 month 1. This option includes wireless gateways for voice/internet 226 William Street Bensenville, Illinois 60106 Phone: 630.766.7230 Fax: 630.766.7568 Web: www.colleyelevator.com Email: Alex@colleyelevator.com Page 3 of 12 A2.Page 72 of 330 ⚫ Page 2 September 8, 2022 Warranty maintenance – The building would pay no maintenance fees for the first year after modernization. Project timeline – Please find a general timeline for the project Day 0 - Signing of contract Engineering, permitting & material procurement – 10-16 weeks [estimated] Project duration – Approximately 4-5 weeks [elevator out of service] Pricing escalation – Cost shown above are in today’s dollars. Please take into consideration a 3%-5%, per year, increase in costs above which would be due to inflation and increased labor rates. Nonproprietary equipment – It is important for a building to understand that some companies propose “proprietary” control systems. Proprietary equipment, at times, marries a building to one company as they are the only ones who have the technology to be effective in maintenance and troubleshooting. When a building uses non-proprietary equipment their long-term maintenance pricing will be less because you have more options to engage the market for future maintenance and repair vendor options. Equipment to be used: Controller Manufacturer MCE or Smartrise Engineering (non-proprietary) Fixtures/Pushbuttons Innovation Industries (non-proprietary) Door Operator Manufacturer GAL Manufacturing (non-proprietary) Valve Manufacturer Maxton Manufacturing (non-proprietary) If you should have any questions or require any additional information, please call me at extension 112 or on my cell phone at 224-535-1742. Sincerely, Alex Macias Account Manager Page 4 of 12 A2.Page 73 of 330 A STANDARD OF EXCELLENCE SINCE 1908 Date: September 7th, 2022 To: City of Evanston From: Alex Macias 2100 Ridge Ave. Colley Elevator Evanston, IL 60201 226 Williams Street Bensenville, IL 60106 Equipment location: 1454 Elmwood Ave. Evanston, IL General operational information Project outline – Elevator modernization to include the replacement of the controller, leveling system, car & hall fixtures, door operator & related door equipment and power unit. Quantity – 1 holed hydraulic elevator Speed, capacity & duty – Retain existing capacity, speed & duty Travel – Retain Stops & openings – Retain Power supply – Retain Drive system – Solid-state motor starter Control system – New Smartrise Non-Proprietary microprocessor-based control system to perform all elevator functions, motion control & door control. Operation – New selective collective & function to be field programmed for zoning for most efficient use for building traffic patterns and usage. Door operation – New GAL MOVFR II door operators & required door equipment © Colley Elevator Company 2022 - All rights reserved - Proposal - EL1454 Pg. 1 of 5 226 William Street Bensenville, Illinois 60106 Phone: 630.766.7230 Fax: 630.766.7568 Web: www.colleyelevator.com Email: Alex@colleyelevator.com Page 5 of 12 A2.Page 74 of 330 ⚫ Page 2 September 8, 2022 Machine room equipment Control system – New Smartrise Non-Proprietary microprocessor-based control system to perform all elevator functions, motion control & door control. Drive system – New Siemens solid-state motor starter Machines – New hydraulic power unit with pump, motor & valve with all new hydraulic fluid Control valve – New hydraulic valve with new power unit Muffler & hydraulic piping – Replace any necessary hydraulic piping and/or modify to accommodate new equipment. Emergency battery lowering – Emergency battery lowering is included in this agreement. In the event of a building power failure, it would bring the elevator to the next landing and open the elevator doors to avoid entrapment. When power is restored, the elevator would return to service. Car & hoist way door equipment Door operator – New GAL MOVFR II door operators & required door equipment Car door equipment – Replace clutches, hanger rollers, gibs Hoist way entrances – Retain Hatch equipment – Replace hatch door hanger rollers, contacts, locks, gibs Full door protection unit – New code compliant door re-opening devices Hoist way equipment Cylinder & piston/Jack system – Retain hydraulic cylinder & piston Cylinder protection – Retain Hoist way-operating devices – New terminal stopping devices & landing systems Car guides – Refurbish guides (if deemed necessary) Car frame – Retain Platform – Retain Car enclosure – Retain Rails – Retain Pit Stop Switch – Install new pit stop switch (if necessary) Pit Ladder – Install new code compliant pit ladder (if necessary) Leveling System – New © Colley Elevator Company 2022 - All rights reserved - Proposal - EL1454 Pg. 2 of 5 Page 6 of 12 A2.Page 75 of 330 ⚫ Page 3 September 8, 2022 Fixtures Car operating panel – New stainless steel car operating panel shall be furnished and contain mechanical illuminated buttons to be marked with the corresponding landings served with associated Braille markings, and emergency phone with call button “push for help”, emergency alarm button to be connect to an emergency signal, fan/light key switches, stop switch, fireman’s service cabinet to be compliant with current State of Illinois code. Emergency car lighting – New to be integral with new car operating panel Car position indicators – New to be integral with new car operating panel In/car directional arrow – New car directional arrow to be furnished Hall push buttons – New ADA compliant hall buttons with Fireman’s service & access at terminal landings. Hall position indicators – Hall position indicator/lantern combo units included in this agreement Cab interior Wall panels – Retain Car doors – Retain Car return – Retain Transom – Retain Handrails – Retain Flooring – Retain Fan – Retain General information Removal of existing equipment – All elevator equipment will be removed or modified per the contract Wiring – All new wiring for the elevator system will be provided to comply with the AHJ’s current NEC code. Engineering & design– All new materials shall be furnished to operate with the existing conditions. Existing materials & spoils – All existing materials & job spoils to be removed or unused will become the property of Colley Elevator Company unless otherwise addressed by building ownership. Permits & inspections – All elevator related permitting & inspections will be the responsibility of Colley Elevator Company. Permits and costs of inspections will be directly forwarded to the building with no mark up. © Colley Elevator Company 2022 - All rights reserved - Proposal - EL1454 Pg. 3 of 5 Page 7 of 12 A2.Page 76 of 330 ⚫ Page 4 September 8, 2022 Code – All elevator equipment to be installed for current State of Illinois code Warrantee period – We will give the building a warrantee period of 12 months after turn over of each period. Cylinder hole clause - (if applicable) The contract price is based on encountering soil, free from rocks, boulders, building construction members, sand, water, quicksand, underground caves or any other destruction or unusual condition during installation will result in an increase by the amount of the additional labor at our usual rates, and the actual cost of additional materials plus 15%. Work by others – The following items must be addressed by building ownership - Suitable environment for new elevator equipment o Temperature 45 to 95 degrees Fahrenheit o Relative humidity of 85 percent - Provide adequate electrical power for lighting, tools, hoisting during installation as well as for normal operation of elevator system - Provide fire recall detectors at each landing, machine room to be tied into a building fire panel - NEC code complaint main line disconnects & associated outlets o Heavy duty fused lockable for mainline & car lighting o GFCI in the machine room and in elevator pit o Regular outlet if sump pump is in and/or required in elevator pit o Telephone line adjacent to elevator control system Price & terms of payment – The following items to be installed as listed in the contract for – One hundred and twenty-five thousand six hundred and eighty-two - 00/XX dollars - $95,682.00 to be paid in 1/3 upon signing of the contract, 1/3 upon delivery of materials and 1/3 upon turning the elevator over to the building after the final inspection. Acceptance It is understood and agreed that this proposal and your acceptance thereof shall constitute, exclusive and entirely, the agreement for the service herein described; shall be deemed to be merged herein and that no other changes in or additions to this agreement shall be recognized unless made in writing and signed by both parties, and that this agreement is not binding upon Colley Elevator Company until it is approved by one of its executive officers. Quoted price and terms are valid for ninety (90) days from proposal date. Submitted By: ______________________ Alex Macias Customer Colley Elevator Company Approved by the authorized representative Approved by the authorized representative Date: Date: Signed: Signed: Print name: Print name: Title: Title: Name of Company: © Colley Elevator Company 2022 - All rights reserved - Proposal - EL1454 Pg. 4 of 5 Page 8 of 12 A2.Page 77 of 330 ⚫ Page 5 September 8, 2022 Colley Elevator Terms and Conditions All work will be done in strict accordance with any State and local codes All work will be done by properly affiliated and fully insured mechanics Guarantee – materials and workman ship furnished under this agreement shall be first class and free of electrical or mechanical defects and guaranteed against failure for ONE YEAR dating from time of installation, ordinary wear and tear being excepted. It is understood in consideration of our performance of the service enumerated herein, at the price stated, that nothing in this agreement shall be construed to mean that Colley Elevator Company assumes any liability on account of accident or injury to any person or persons, except where accidents or injuries occur, solely and independently of all other causes, as a direct and proximate result of negligent acts or omissions of Colley Elevator, its agents or employees. It is further understood and agreed that, except as aforesaid, in case of accident or injury to person or property, while riding in or being carried in or about said elevators, irrespective of where such accidents result from the use of, operation, maintenance or condition of the elevators, hatchways, or appurtenances, you shall appear, defend and indemnify holding Colley Elevator Company, its agents or employees, harmless from any and all claims, demands, suits or actions for property damage or bodily injuries which may be asserted or brought against Colley Elevator Company. No work, service or liability on the part of Colley Elevator Company other than that specifically mentioned herein is included or intended. This contract shall constitute the entire agreement for the service or installation described, and all proper representations where written or verbal, not incorporated herein, are superseded. Colley Elevator Company shall not be liable for loss or damage resulting from strikes lockouts, fires, storms or other similar or dissimilar causes beyond its control and this agreement is subject to any delays caused directly or indirectly by such causes. The Colley Elevator Company shall not be liable for the condition of any parts not furnished under this agreement. Should damage occur to our material or work on the premises by fire, theft, or otherwise, if not our fault, the purchaser is to compensate us therefore. Unless otherwise agreed, it is understood that the work shall be performed during regular working hours of regular working days per union declaration. If overtime work is mutually agreed upon and performed, the additional price, at our usual rates for such work, shall be added to the contract price herein named. It is also agreed that we are to have uninterrupted use of the elevator while this work is going on. Superseded material is to be removed from the building by us and is to become our property, due allowance therefore having been made in the price quoted. This proposal is submitted for prompt acceptance [i.e. within 90 days] and prices are subject to change without notice. If any payment is delayed, 18 percent shall be allowed on the same from date due. We reserve the right to discontinue our work until such payment shall have been made as agreed. The machinery, implements and apparatus furnished hereunder remain personal property and we retain title thereto until final payment is made, with right to retake possession of the same at the cost of the purchase if default is made in any of the payments, irrespective of the manner of attachment to the realty, the acceptance of notes, or the sale, mortgage or lease of the premises. © Colley Elevator Company 2022 - All rights reserved - Proposal - EL1454 Pg. 5 of 5 Page 9 of 12 A2.Page 78 of 330 A STANDARD OF EXCELLENCE SINCE 1908 September 7th, 2022 City of Evanston 2100 Ridge Ave. Evanston, IL 60201 Re: Cab Interior – 1454 Elmwood Ave., Evanston, IL Cab Interior Replacement $37,570.00 Preparation Cab shell walls shall be cleaned and prepared for mounting of new interior elements. Vertical Plastic Laminate Wall Panels – Upper Panels Fabrication and installation of new vertical plastic laminate wall panels. The laminate shall be selected by the c ustomer from samples provided by Cabworks. The panels shall consist of an 11/16” fire rated core. The panel quantity and configuration shall be depicted in Cabworks approval drawings. The panels shall be mounted using ¼” gravity locking wall clips Horizontal Plastic Laminate Wall Panels – Lower Panels Fabrication and installation of new horizontal plastic laminate wall panels. The laminate shall be selected by the customer from samples provided by Cabworks. The panels shall consist of an 11/16” fire rated core. The panel quantity and configuration shall be depicted in Cabworks approval drawings. The panels shall be mounted using ¼” gravity locking wa ll clips. Reveals- Satin Stainless Steel Fabrication and installation of new 18-gauge stainless steel reveals. The reveals shall be adhered to the cab shell wall above and below all panels and in all corners. The finish shall be satin. Handrails- Flat Bar- Satin Stainless Steel Fabrication and installation of new stainless steel flat bar handrails. The handrails shall be 2” x 3/8” solid stainless steel handrails with returned ends. The handrails shall be bolted through the cab shell wall to provide extra stability. The handrail standoffs shall be 1” x 1 ½” round and shall be the removable type. The handrails shall be mounted on two (2) side walls at a height that is consistent with ADA requirements. The finish shall be satin. 6-Panel Stainless Steel Ceiling- Satin Finish Fabrication and installation of a new six-panel stainless steel ceiling. Each panel shall be equipped with a low voltage LED down light. The down light system comes equipped with car top dimmers to control light levels and emergency power battery backup (ELS-LED). The ceiling shall come equipped with a removable panel that is required for emergency access. The access panel shall be engineered to be as inconspicuous as possible from inside the elevator. The graining of the stainless steel shall be depicted in Cabworks approval drawings. The finish shall be satin (#4). Car Door Claddings- Satin Stainless Steel – Front & Rear Fabrication and installation of new stainless steel car door claddings. The astragal configuration shall be reused or replaced without altering the existing door operation. The finish shall be satin. * Colley to unhang/rehang during modernization, Cabworks to truck doors to our shop. Car Transom Cladding- Satin Stainless Steel – Front & Rear Fabrication and installation of a new stainless steel car transom cladding. The 18-gauge metal cladding shall be engineered to accommodate the existing elevator fixtures. The finish shall be satin. Car Strike Column Cladding- Satin Stainless Steel – Front & Rear Fabrication and installation of a new stainless steel strike column cladding. The 18-gauge metal cladding shall be engineered to accommodate all existing car fixtures or door components. The finish shall be satin. 226 William Street Bensenville, Illinois 60106 Phone: 630.766.7230 Fax: 630.766.7568 Web: www.colleyelevator.com Email: Alex@colleyelevator.com Page 10 of 12 A2.Page 79 of 330 ⚫ Page 2 September 7, 2022 Car Transom Cladding- Polished (Mirrored) Stainless Steel – Front & Rear Fabrication and installation of a new stainless steel car transom cladding. The 18-gauge metal cladding shall be engineered to accommodate the existing elevator fixtures. The finish shall be polished #8 (mirrored). Due to varying field conditions new claddings will be engineered to limit all gaps as much as possible. There will be an allowable tolerance of +/- 1/8”. Larger gaps and problem areas will be identified in approval drawings. Flooring By others. Excluded Only items that are specifically listed within the above specification section are included. All other items are by others. (This work to be subcontracted by Colley Elevator Company) Submitted By: ________________ Customer Colley Elevator Company Approved by the authorized representative Approved by the authorized representative Date: Date: Signed: Signed: Print name: Print name: Title: Title: Name of Company: Page 11 of 12 A2.Page 80 of 330 A STANDARD OF EXCELLENCE SINCE 1908 September 7th, 2022 City of Evanston 2100 Ridge Ave. Evanston, IL 60201 Re: Electrical & Alarm Scopes – 1454 Elmwood Ave., Evanston, IL Electrical Scope of Work $8,970.00 - Install one (1) new Shunt trip breaker with auxillary contacts and lockable enclosure o – ground rod for grounding - if needed - Install one (1) new code compliant disconnect for cab lighting - Install one (1) tube covers on existing T8 light bulbs in machine room - Provide necessary GFI receptacle(s) in elevator machine room - Pipe and terminate building provided phone lines to new elevator controllers (if available during install) - Install one (1) new pit light fixture (4’ florescent fixtures) - replace light switches if needed - Provide necessary GFI receptacles in elevator pit - Provide necessary Simplex outlet for sump pump Alarm Scope of Work $5,130.00 - Replace one smoke detector - Pre-test with Colley Elevator - Attend final inspection and test with Colley Elevator Submitted By: ________________ Customer Colley Elevator Company Approved by the authorized representative Approved by the authorized representative Date: Date: Signed: Signed: Print name: Print name: Title: Title: Name of Company: 226 William Street Bensenville, Illinois 60106 Phone: 630.766.7230 Fax: 630.766.7568 Web: www.colleyelevator.com Email: Alex@colleyelevator.com Page 12 of 12 A2.Page 81 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Ana Elizarraga, Housing & Economic Development Analyst CC: Marion Johnson, Housing & Grants Supervisor, Sarah Flax, Interim Community Development DIrector Subject: Approval of $500,000 in ARPA Funding for Family Focus for a Welcoming Center Date: October 10, 2022 Recommended Action: The Social Services Committee and staff recommend approval of a funding request from Family Focus for $500,000 in ARPA for a Welcoming Center. Funding Source: American Rescue Plan Act, 170.99.1700.55251 CARP: Vulnerable Populations Council Action: For Action Summary: This memorandum outlines Family Focus' request of up to $500,000 of American Rescue Plan Act (ARPA) funding to develop and implement a Welcoming Center at the Family Focus building located at 2010 Dewey Avenue in Evanston. Family Focus and Welcoming Centers History Family Focus is a family support organization whose Evanston location was founded in 1976. Family Focus’ mission is to promote the well-being of children from birth by supporting and strengthening their families in and with their community. Family Focus Evanston’s Center is accessible and located within the 5th Ward of Evanston. Youth and families in the 5th Ward struggle disproportionately with poverty, health inequities, and commun ity violence. In certain communities, Family Focus specializes in serving Latino immigrants and refugees, traditionally Spanish speakers from Latin America. Family Focus also serves additional immigrant/refugee A3.Page 82 of 330 populations, specifically in Aurora, from regions including the Middle East, Eastern Europe, Africa, and Asia. Family Focus serves immigrant and refugee populations with specific programming in the City of Aurora, the Town of Cicero, and the City of Chicago's Northwest Side. Family Focus provides immigrant families and individuals with bilingual services to provide pathways to success, including assistance with the citizenship process by accredited staff, DACA renewal, interpretation services, ESL and GED classes, citizenship classes, referrals to healthcare, education and employment resources, and more through the State of Illinois - Illinois Welcome Centers program. Family Focus has been an Illinois Welcoming Center model provider since 2013. Welcoming Center Program Model In 2007, the Illinois Welcoming Center (IWC) pilot project was launched to develop the one- stop human service state-operated center designed to help immigrants navigate Illinois’ human services delivery system. Over the years, the Welcoming Center program has expanded to include community-based service providers. Central to the Welcoming Center model, the services are welcoming and affirming, linguistically, culturally, and racially. All relationships between staff and participants are built on equality and respect. Program staff advocates for participants and helps participants become their own advocates. The key features and deliverables of Welcoming Centers include: • One-stop center that provides linguistically and culturally responsive and affirming case management and service coordination for immigrants and refugee individuals and their families to help them secure services needed to become socially and economically self- sufficient. The IWC utilizes a strength-based and family-centered intake assessment that guides the service plan. • Co-location model in efforts to provide services in the most expedient and convenient manner partner collaborate will Center with The participants. to Welcoming organizations not already housed in the Evanston location to offer some space for the co-location of services. The Welcoming Center will also co-locate at other entities to provide services where participants convene, such as schools or faith -based organizations. • Provision of community education workshops on topics of importance to help immigrant and refugee individuals/families learn about resources and information that can advance their successful integration. These topics are determined by the community and team members that identify emerging topics and respond to queries and common themes for services. • Regular meetings with local service providers to address common challenges shared in the delivery of services to immigrants and refugee individuals and families to enhance service effectiveness and improve service coordination. As well as identify where there are both gaps and duplication in services in efforts to leverage partnerships and bring needed service to the community. Project Timeline and Proposed Budget Initial exploration of the Welcoming Center began in January 2022 and lasted until the month of March. Since then, Family Focus has met with local Elected Officials and the State of Illinois Latino Caucus; identified funding needs to draft a cost review fo r start-up and implementation. If approved, Family Focus plans to begin meeting with focus groups to determine the need and Page 2 of 35 A3.Page 83 of 330 interest for programs in October of 2022; they plan to roll out and implement the Welcoming Center on January 1, 2023, and hold a Ribbon Cutting Ceremony in February 2023. The proposed budget for the Welcoming Center is up to $500,000 to fund start -up and first- year operating costs and is broken down as follows: • Project Planning/Design/Community Engagement - $21,460 • Start-Up Costs - $60,000 • Program Operations - $418,540 Evanston-Area Immigrant Demographics The Latino and immigrant populations in the City of Evanston continue to grow steadily. The US Census American Community Survey data shows Latinos grew 34 percentage points between 2010 and 2020. The percentage of Latinos in 2020 has almost doubled since 2000, and much of Evanston's population growth can be attributed to Latinos. Both African - American, and White residents have declined as of 2020. The total foreign -born population is between 18-19% in the City of Evanston. Evanston Foreign-Born Population - Top Ten Countries of Origin Source: Chicago Metropolitan Agency for Planning (CMAP) - 2020 U.S. Census American Community Survey Analysis, August 2022, Countries of origin include Mexico (the largest foreign-born group in Evanston), Pakistan, Kazakhstan, Haiti, Jamaica, Belize, Barbados, India, Nigeria, and Afghanistan, to name a few. Languages other than English spoken include Spanish, Urdu, French, H indi, Creole, Russian and Arabic. The City of Evanston, District 65, and local leaders have created a number of organizations and responses to serve Spanish-speaking immigrants in the last ten years, including Evanston Latinos, Español-Hechos eEvanston, Latino Library’s Public Evanston n Evanston, Engagement Librarian and School District 65 Parent Leadership Institute. Furthermore, in the ARPA Townhall Meetings, community members and service providers highlighted the need for Spanish-language and other bilingual services in Evanston. The Welcoming Center will respond and serve a substantial percentage of Latino individuals and their families as well as other immigrants that are currently served, in particular those from Page 3 of 35 A3.Page 84 of 330 African and Caribbean countries. Staffing will be structured in a manner that is responsive to the needs of our community, especially with a lens toward ensuring language is not a barrier to access. Although Latinos and other immigrants are represented in almost every ward in the city, there are larger concentrations of Latinos in the Second, Fifth, Eighth, and Ninth Wards. A location in the Fifth Ward would be accessible to surrounding wards. Family Focus stands with the Evanston Community’s commitment to Equity and Diversity and looks for ward to building relationships between and across both the African-American and Latino communities. This can lead to immediate and long-term increased capacity, power, and understanding and provide services that are equitable and responsive. Evanston Service Partners Examples of service types to which Family Focus would refer clients include legal services, mental health, workforce development, housing, and business development. The team will not only partner with entities, but they have a deep understan ding of their intake, eligibility, language, cost, waitlist, etc., in order to have a successful referral. In essence, the team will be experts on the experts and have vast knowledge in a number of sectors. Current Family Focus tenants include (starred entities that provide direct services or support to community members at the center): • AFSCME – Local 1891 • Aunt Martha’s Health Services* • Delta Sigma Theta Sorority, Inc. • Evanston Cradle to Career* • Haitian Congress to Fortify Haiti • Infant Welfare Society of Evanston/Teen Baby Nursery* • Kingsway Preparatory School* • McGaw YMCA (Foster Reading Center, Headstart, MetaMedia on Foster)* • NAACP (Evanston/North Shore Branch)* • Northwestern University/Digital Youth Divas* • Open Studio Project* • Awe-Sauce Hot Sauces • Noir d’Ébène Chocolat et Pâtisserie Pro-Bono Space: • Evanston Jr. Wildkits Football Team* In addition to their tenants, Family Focus has several other partners that offer supplemental support services, provide and receive referrals, as well as serve as thought partners in the development and implementation of the Welcoming Center, including Evanston/Skokie School District 65, Evanston Township High School District 202, Connections for the Homeless, Evanston Public Library, Bundled Blessings, WIC, and CEDA. Annual Deliverables Family Focus projects to serve 400 unduplicated individuals annually . These are projections based on their experience with established Welcoming Centers that the community knows are providing services. These numbers may not be met in the first 6 -12 months as Family Focus will be ramping up and engaging in a new community. Family Focus expects to fully meet the same number of participants as other welcoming centers in year 2 of implementation and the following measures: Page 4 of 35 A3.Page 85 of 330 • Number of new participants receiving intakes and plans for services monthly: 30 -35 • Total number of participants served monthly: 50 (this may include new participants, phone inquiries, and referrals requests) • Number of cases requiring crisis intervention monthly: 5 • Total number of successful case resolutions: 25-30 per site • Number of referrals made to outside services: 525 • Number of workshops offered: 1-2 per month • Number of workshop participants monthly: 10-20 at each workshop Legislative History: • The Social Services Committee voted unanimously to approve Family Focus' request for up to $500,000 in ARPA to develop and implement a Welcoming Center at its Evanston location at its meeting on September 22, 2022, and to recommend its approval by the City Council. • In December 2016, Mayor Elizabeth Tisdahl and the City Council voted unanimously to reaffirm Evanston’s Welcoming City Ordinance. In October 2017, Mayor Stephen Hagerty signed an updated ordinance, approved unanimously by the City Council, conforming unlawful discourages Ordinance Act. The Illinois the with TRUST discrimination and strongly supports the equal treatment of all individuals regardless of national origin. In December of 2021 the ‘Latinx Welcome Center’ idea was presented to Council as part of the Updated ARPA Categories and Funding in Social Services. Attachments: IWC Evanston Welcoming Center Proposal FINAL (2) (1) Evanston Welcoming Center Proposed Budget - $500000 (1) IWC Budget All Centers (1) IWC Deliverables FY22 All Centers (2) Page 5 of 35 A3.Page 86 of 330 American Rescue Plan Act Funds, City of Evanston Welcoming Center Proposal August 5, 2022 Page 6 of 35 A3.Page 87 of 330 Page 7 of 35 A3.Page 88 of 330 American Rescue Plan Act Funds, City of Evanston Welcoming Center Proposal August 5, 2022 Family Focus Agency Overview Family Focus was founded in Evanston in 1976 by Bernard and Bernice Weissbourd, whose name is on the building at Dewey and Foster, along with support from the Irving Harris Family. Over the past 46 years, the agency has grown to 11 locations across northeast Illinois, having added three in 2021 by merging with Chicago Child Care Society, the state’s longest standing social service agency established in 1849. Family Focus now proudly claims this heritage and expanded regional impact, including three locations with enriched immigration services, Aurora, Nuestra Familia Belmont-Cragin and Nuestra Familia Cicero. An Illinois Welcoming Center in Evanston would be the fourth location for Family Focus to deliver these services. Family Focus Evanston’s Center is accessibly located within the 5th Ward of Evanston. Youth and families in the 5th Ward struggle disproportionately with poverty, health inequities and community violence. Mainly due to racial disparities, data for the 5th Ward is alarming in comparison to nearby 6th Ward, a more affluent community: 5th Ward residents have a life expectancy of 75.5 years, in comparison to 84.1 in the 6th Ward; 5th Ward residents have a $44,458 median household income, compared to $135,287 in the 6th Ward; and 5th Ward child poverty is 28.9% compared to 4% in the 6th Ward. These economic and health disparities result in 14.5% of 5th Ward residents facing mental health distress compared to 7.56% of 6th Ward residents. These data trends impact Evanston children and youth in profound ways. There is a clear need for services that can help mitigate academic trends seen between children and youth based on race and economic backgrounds. According to School District 65’s 2019 data, 20.4% of low-income Evanston students meet MAP standards in reading, while 69.9% of their non-low-income classmates meet or exceed the standards. The same gaps exist in math (13.5% vs. 56.7%). The achievement gap also exists along racial and economic lines. In 2021, there was a 39% percent gap between low income and non-low-income students in English Language Arts, and ELA gaps saw 39% between Black and White students and 31% between Hispanic and White students. Mathematics saw similar trends in 2021, with the gap for Black and White students at 48%, and between Hispanic and White students at 40%. Fami ly Focus and our facility partners serve primarily low-income students of color and are in a strong position to join our colleagues at District 65 and other youth-serving organizations in the effort to reverse that Page 8 of 35 A3.Page 89 of 330 trend. Continued investment in the Family Focus Evanston Center will do a great deal to offset those disparities and bring opportunities and growth for children, youth, and their families. Neighborhood youth and their families desire a safe and supportive space to spend their time after school at the Family Focus Center. In Evanston, the struggle with youth violence is j ust as real as many other Chicagoland cities. “In 2021, nine youths between the ages of 14 and 24 have been victims of gun violence in Evanston,” according to evanstonroundtable.com. “The increase in youth violence disparately impacts lower-income, African American and people of color, consistent with the disparate impact of the coronavirus on these populations on overall health, housing stability and loss of employment,” said Evanston representative Audrey Thompson. Immigrant and mixed status families also desire a welcoming safe space that they can receive supports and resources as they navigate their new community. The overall Family Focus Center will address numerous inequities among children, youth, and families of color, including immigrants and refugees, by providing early childhood, youth development, and family support programs that respond to community needs and build on community strengths. The opportunities will include increased access to employment, economic mobility, and academic advancement. Early childhood programs alone have an estimated 13% return on investment for every $1 invested. This is very relevant for our Evanston center because Family Focus and our partner tenants provide a substantial amount of early childhood programming and the number of children under 5 in Evanston is approximately 4,019 children. Our Early Childhood program, like most of our programs, provides whole-child, whole family support. That means that regardless of the primary individual receiving services, we work in partnership with our families to provide support to the whole family to meet their goals. For those reasons, the Center will be a beacon of hope to local children, youth, and their families. No one person, organization, or school can reverse these trends on their own. We need collective effort with a clear purpose to change the lives of the next generation of youth. Our Evanston Center will coalesce the community around a mission of making the city a better place for children, youth and their families and recognize the importance of ensuring that there are targeted supports to our immigrant and refugee residents as well. Agency Background-Illinois Welcoming Centers Family Focus is a community-based family support organization that specializes in offering services to families, especially families of young children. Family Focus staff expertly assess an entire family’s circumstances including both strengths and areas of need to ensure each individual within the family unit is connected to the services they need to succeed. All ser vices are strengths-based. In certain communities, Family Focus specializes in serving Latino immigrants and refugees, traditionally Spanish speakers from Latin America. Family Focus also serves additional immigrant/refugee populations, specifically in Aurora, from regions including the Middle East, Eastern Europe, Africa, and Asia. Family Focus serves immigrant and refugee populations with specific programming in the City of Aurora, the Town of Cicero, and the City of Page 9 of 35 A3.Page 90 of 330 Chicago’s Northwest Side. Family Focus’ Chicago site is located in the Belmont-Cragin community, the Aurora site is located in East Aurora, and the Cicero location is located directly in Cicero and serves the surrounding suburbs of Berwyn, North Riverside and Stickney. However, Family Focus serves all participants eligible for services, regardless of what community area they are coming from. Many participants venture to Family Focus, where they know they will find bilingual and bicultural staff they can trust. Chic ago participants live in Hermosa, Humboldt Park, Belmont Cragin, Albany Park, Avondale, Logan Square, and Portage Park. Aurora participants include Aurora and North Aurora residents and live as far away as Joliet and DuPage County. Throughout our nearly 50-year history, Family Focus centers have proliferated to meet the emerging needs of low-income families throughout the Chicago area. The Aurora and the two Nuestra Familia centers, grew out of a need to create a safe space for immigrant families from Spanish-speaking countries to come together, build community, communicate with others who spoke their language, and gain support as they began to navigate systems in the United States. Family Focus now has over 35 years of experience serving Latino immigrants through those three centers. While our centers have evolved over the years to integrate evidence-based models and include an ever-growing roster of programs and sites, Family Focus has retained its position as a safe space to build community and seek support. As a community-based social service provider located in high-need communities, Family Focus is well-situated to serve English Language Learner (ELL) and low-income individuals and families. Additionally, many low-income, ELL individuals pass through Family Focus’ doors each day for several support services including early childhood home visiting, youth development programs, and family support services including, Illinois Welcoming Center, parenting education and leadership programs, adult literacy courses, and simply to seek refuge in a safe space where they are welcome and understood. Following the principles of Family Support, all Family Focus programs are designed to systematically involve the entire family and to build relationships with all participants based on equality and respect. Family Focus receives referrals for participants from the many partners with whom we work in each local community including other social service agencies, clinics, hospitals, and schools. Additionally, many participants come to Family Focus because of our strong reputation among residents in the communities we serve. Many enrolled participants heard from a friend, family member, or neighbor that they could find help at Fami ly Focus. Family Focus has been a provider of the Illinois Welcoming Center model since 2013. Family Focus began serving Aurora’s predominantly Latino east side in 1983 in response to the burgeoning Latino community and absence of bilingual/bicultural providers. FFA continues to offer bilingual and bicultural services benefiting the area’s large Spanish-speaking population and also welcomes families of any origin seeking support. Family Focus’ Nuestra Familia center opened in West Lincoln Park in 1978. Over the past 40 years, the center moved to the West Town neighborhood and then further west to the Hermosa and currently is in the Belmont- Cragin community, following the immigrant community’s migration through the city due to Page 10 of 35 A3.Page 91 of 330 gentrification. Two additional sites also serve Spanish-speaking families in the Chicago suburbs of Cicero and Melrose Park. Family Focus began serving the Cicero community in 2002. Many families served are immigrant families. There is a demonstrated need for an elevated level of comprehensive case management for all families in the community, not just families with young children. Additionally, the Cicero site acts as a gathering point for community members that would otherwise be isolated. Family Focus is well suited to provide Welcoming Center services due to our long history of utilizing the Principles of Family Support in our practice. Much of the Welcoming Center Model is in line with the Principles and the Family Support Approach. Family Focus did not officially provide Welcoming Center services in FY16 and FY18 due to lack of funding from the state, however, we continued to provide referrals to partners when past participants or new participants came into the center to request direct Welcoming Center services and provided community education workshops that are part of the Welcoming Center model. We continued to use the language of being a “Welcoming Center” and see our centers as “welcoming” locations, therefore we do not anticipate significant challenges in starting up the program in a community where we already deliver services. Family Focus is in an outstanding position to add this fourth IWC location and provide the full menu of Welcoming Center services in Evanston. PRINCIPLES OF FAMILY SUPPORT PRACTICE The adherence to the principles of Family Support Practice make Family Focus an excellent candidate to house a Welcoming Center. The nine principles below demonstrate the way that we interface and support communities, families, and individuals that have long lasting impact. 1. Staff and families work together in relationships based on equality and respect. 2. Staff enhances families' capacity to support the growth and development of all family members - adults, youth, and children. 3. Families are resources to their own members, to other families, to programs, and to communities. 4. Programs affirm and strengthen families' cultural, racial, and linguistic identities and enhance their ability to function in a multicultural society. 5. Programs are embedded in their communities and contribute to the community- building process. 6. Programs advocate with families for services and systems that are fair, responsive, and accountable to the families served. 7. Practitioners work with families to mobilize formal and informal resources to support family development. 8. Programs are flexible and continually responsive to emerging family and community issues. 9. Principles of family support are modeled in all program activities, including planning, governance, and administration. Page 11 of 35 A3.Page 92 of 330 As you can see, these principles ensure that we are engaging our participants in their own growth and development; we support system, family, and community building by recognizing that families and community members are the most important resources for that development. In fact, we call our participants, “participants”, and not clients with intention. We want to ensure that they know we are working alongside and in partnership with them. These principles, created nearly 50 years ago by Bernice Weissbourd and colleagues, are still true today and are very much in line with the Welcoming Center Model. GENERAL PROGRAM MODEL In 2007, the Illinois Welcoming Center pilot project was launched to model the one-stop human service state-operated center designed to help immigrants navigate Illinois’ human services delivery system. Over the years, the Welcoming Center program has expanded to include community-based service providers. Central to the Welcoming Center model, the services are welcoming and affirming; linguistically, culturally, and racially. All relationships between staff and participants are built on equality and respect. Program staff advocate for participants and help participants become their own advocates. The key features of Welcoming Centers include: 1. One-stop center that provides linguistically and culturally responsive and affirming case management and service coordination for immigrants and refugee individuals and their families to help them secure services needed to become socially and economically self-sufficient. The IWC utilizes a strength-based and family-centered intake assessment that guides the service plan. 2. Co-location model in efforts to provide services in the most expedient and convenient manner to participants. The welcoming center will collaborate with partner organizations not already housed in the Evanston location to offer some space for co-location of services. The Welcoming Center will also co-locate at other entities to provide services where participants convene, such as schools or faith - based entities. 3. Provision of community education workshops on topics of importance to help immigrant and refugee individuals/families learn about resources and information that can advance their successful integration. These topics are driven by the community and team members that identify emerging topics, response to queries and common themes for services. 4. Regular meetings with local service providers to address common challenges shared in the delivery of services to immigrants and refugee individuals and families to enhance service effectiveness and improve service coordination. As well as identify where there are both gaps and duplication in services in efforts to leverage partnerships and bring needed service to the community. Family Focus is prepared to deliver the resources and supports needed to successfully respond to the immigrant and refugee community needs to succeed and navigate their new home. In effort to do that, Family Focus will ensure the following in its implementation of the welcoming center: Page 12 of 35 A3.Page 93 of 330 ▪ necessary resources to provide comprehensive, linguistically, and culturally responsive and affirming information about state and community services to a diverse community; strong working knowledge of the target population’s needs, knowledge of social casework methods, theory, techniques and principles; ▪ equipped with the resources to work cooperatively with other organizations to provide services and assistance to the customer; ▪ ability to provide immediate and direct assistance for a range of needs including mental health issues, substance abuse, homelessness, hunger, and unemployment. ▪ serve walk-in customers as well as referred customers from another IDHS office, community providers, or community members. EVANSTON-AREA SPECIFIC IMMIGRANT DEMOGRAPHICS The Latino and immigrant population in the City of Evanston continues to steadily grow. The US Census American Community Survey data shows Latinos grew 34 percentage points between 2010 and 2020 and there was nearly double the percentage of Latinos since 2000. The foreign- born population is also reported between 18-19% in the City of Evanston. Additionally, most growth in population in Evanston can primarily be attributed to Latinos. Both African American and White residents have declining populations as of 2020. At Family Focus Evanston, we have consistently and respectfully served the Latino and immigrant community. Serving participants with countries of origin from Mexico (largest foreign-born group in Evanston), Pakistan, Kazakhstan, Haiti, Jamaica, Belize, Barbados, India, Nigeria, and Afghanistan to name a few. Languages other than English spoken by some of our participants include, Spanish, Urdu, French, Hindi, Creole, Russian and Arabic. Community participants and leaders have reported a dearth of services specifically targeted and with expertise in serving the immigrant and refugee populations. The City of Evanston, District 65, and local leaders have created a number of responses to serve Spanish speaking immigrants in the last ten years including the creation of Evanston Latinos, Español-Evanston, Hechos en Evanston, Evanston Public Library’s Latino Engagement Librarian and School District 65 Parent Leadership Institute, among others. Furthermore, in several community meetings of a wide array of providers, services for Latinos and bilingual services were highlighted as needs. These efforts further demonstrate the need for a central welcoming location that can provide immediate and ongoing support. Evanston continues to be a diverse city. With community members that have been here for decades and generations and new communities that continue to bring diversity, beauty, and breadth to the city. According to the Chicago Metropolitan Agency for Planning (CMAP) analyses of Census data, Latinos are the largest ethnic group after African Americans in the City of Evanston at 11.2% of the foreign-born contingent representing over ten countries, the vast majority of which come from Mexico. However, this community is followed by a large number of immigrants from Eastern, Western and Central Asia, Africa, and the Caribbean. The Welcoming Center will respond and serve the substantial percentage of Latino individuals and their families as well as the large groups of immigrants that are currently served, in particular those from African and Caribbean countries. Staffing will be structured in a manner Page 13 of 35 A3.Page 94 of 330 that is responsive to the needs of our community, especially with a lens toward ensuring language is not a barrier to access. Although, Latino and other groups are represented in almost every ward in the city. There are larger concentrations of Latinos in the Second, Fifth, Eighth and Ninth Wards. A location in the Fifth Ward would be accessible to surrounding wards as well as surrounding community areas that include Skokie, Lincolnwood, Niles, and the Northern end of Chicago as well as support Black Immigrants that live in the area and need additional supports. Furthermore, Family Focus understands and stands with the Evanston Community’s commitment to Equity and Diversity. The opportunity to build relationships between and across both the African American and Latino community can lead to immediate and long-term increased capacity, power, and understanding that can bring opportunities for funding that is equitable and responsive as well as driven by the community that has mutual understanding and respect for each other. COMMUNITY ENGAGEMENT Family Focus recognizes the importance of community engagement to ensure that services and resources provided make sense and are responsive to the community served. The Fifth Ward in particular has traditionally been an active and engaged community and therefore we will build on that legacy as we bring services to the community that serve the Fifth Ward as well as neighboring communities. Our commitment to radical inclusion means that not only is every team member critical to delivering our mission, but we are committed to honoring and respecting each participant’s lived experience, strengths, and contributions as well as our partners that support a holistic and full approach to community building. Together, through relationship and appreciation, we can accomplish our organizational goals. As such, we will engage in a co-creation process that will include key stakeholders that will support in guiding and developing the most responsive program and services to meet the needs of immigrants and refugees, but also complement the support services that are delivered traditionally in the community. This partnership will support leveraging relationships and funding dollars that can positively impact long standing Evanston Community residents alongside immigrants and refugees by identifying synergies and opportunities. Potential participants in this co-creation process will include current Family Focus tenants, current and past participant leaders, Evanston Latinos representatives, partner immigrant/refugee-serving organizations, individuals and key leaders identified by the City of Evanston and elected officials as appropriate. EVANSTON SERVICE PARTNERS Family Focus has a long history of partnering with other organizations that compliment and support our families to reach their goals and dreams. The Welcoming Center model requires continued intentional partnership. The Family Focus team will develop and build upon strategic relationships in order to meet the needs of the community. Family Focus likens this to ensuring that every door is the right door. If a participant enters the welcoming center and requires or requests a service that is not delivered in the Family Focus Center, the team would have built relationships and deep understanding of partner service provider to ensure that a referral was made as well as the status of that referral. Page 14 of 35 A3.Page 95 of 330 Examples of streams of service that we would refer include legal services, mental health, workforce, housing, business development. The team will not only partner with entities, but they have a deep understanding of their intake, eligibility, language, cost, waitlist, etc. in order to have a successful referral. In essence, the team will be experts on the experts and have vast knowledge in a number of sectors. Current Family Focus Tenants include (starred entities provide direct services or support to community members at the center): • AFSCME – Local 1891 • Aunt Martha’s Health Services* • Delta Sigma Theta Sorority, Inc. • Evanston Cradle to Career* • Haitian Congress to Fortify Haiti • Infant Welfare Society of Evanston/Teen Baby Nursery* • Kingsway Preparatory School* • McGaw YMCA (Foster Reading Center, Headstart, MetaMedia on Foster)* • NAACP (Evanston/North Shore Branch)* • Northwestern University/Digital Youth Divas* • Open Studio Project* • Awe-Sauce Hot Sauces • Noir d’Ébène Chocolat et Pâtisserie Pro-Bono Space: • Evanston Jr. Wildkits Football Team* In addition to our tenants, we have several other partners that we are currently working with to offer supplemental support services, provide and receive referrals, as well as serve as thought partners with us as we roll out the Welcoming Center and they include: Skokie/Evanston School District 65 Evanston Township High School District 202 Connections for the Homeless Evanston Public Library Bundled Blessings WIC CEDA As we implement the program and support community service coordination, planning and building alliances, we will convene at least ten community alliance meetings per year. The Community Alliance will work in collaboration with local partners from all service sectors, from legal, to health, to education, in order to identify service needs/gaps, and work with local leaders to develop a common vision and goals. Together the Alliance will identify broad based strategies to work collaboratively, problem solve community issues and leverage resources to Page 15 of 35 A3.Page 96 of 330 bring in additional funding and opportunities to strengthen the communities served. The alliance will identify issue areas as appropriate to ensure that service sectors are adequately covered and that top issues in the community are addressed and include all stakeholders. As partners continue to work together there is a deepe r understanding and respect of each other’s work and commitment to the community. This understanding leads to more creative ways of collaborating and working together. Levels of accountability to each other increase and the alliance can also be a vehicle to identify capacity building needs and opportunities. Through a strong alliance, services in general, not only at the IWC, will be robust and responsive to current and emerging needs. Key service providers involved will include our current partners and the following types of providers: Mental Health Services, DHS Offices, law enforcement, local schools, domestic violence organizations, Federally Qualified Health Centers (FQHC), food pantries, senior services, housing, workforce, youth serving orgs, recreation, libraries, and arts organizations. Specifics will be listed in partner agreements. Family Focus Evanston will identify specific service sectors and identify local partners in those areas to participate in collaborative approaches to immigrant integration. Partnerships will be maintained and monitored by the IWC team. Ongoing meetings will identify gaps and potential duplication in service, capacity development and collaboration opportunities. As we plan our co-creation process, we will include these partners to gather information, as well as implementation and designing of ideas. SERVICES PROVIDED Below is listing of services that are provided at current welcoming centers and could be offered at an Evanston Welcoming Center. However, final offerings will be guided by the above- mentioned co-creation process. ▪ Referral Services ▪ Emergency Services ▪ Early Childhood Development ▪ Home Visitation ▪ Court Advocacy ▪ Application Assistance and Support (TANF, SNAP, WIC, ACA, etc.) ▪ Immigration Services as appropriate ▪ Case Management ▪ Brief Counseling ▪ Employment Preparation ▪ Non-DHS Document translation ▪ Notary Services ▪ Navigating Social Services ▪ Housing Support ▪ Computer Literacy &Access ▪ Adult Education (In-person & Digital) ▪ Mental Health Services-referrals ▪ Adult Education ▪ Healthcare Access ▪ Parent Leadership Development ▪ Fatherhood Services COMMUNITY DEVELOPMENT & EDUCATION As part of the service delivery model, workshops are developed from past experience delivering workshops, attendance, and requests by participants and service partners. A survey and focus can be used to determine ongoing needs in each community. The above-mentioned co-creation Page 16 of 35 A3.Page 97 of 330 process as well as the ongoing Community Alliance will guide topics as well from year to year. Below is a list of topics that have been done in the past and are also accepted by the Illinois Department of Human Services Welcoming Programs. Examples of potential workshops include: ▪ Know Your Rights ▪ Understanding the Health System ▪ Financial Literacy ▪ Civic Engagement and Understanding the Voting System in the US ▪ Parent Education ▪ Parenting Adolescents ▪ Understanding the US Education System ▪ ITIN Application and Renewal Assistance ▪ Lead in the Home ▪ Trauma and Brain Development ▪ Layperson’s Intro to Mental Health Services ▪ Temporary Visitor Driver’s License ▪ Accessing a Medical Home ▪ Understanding Parenting Styles ▪ How to Reduce Energy Costs ▪ How to Find High Quality Child Care KEY DELIVERABLES 1. One-stop center that provides linguistically and culturally responsive and affirming service access and coordination (sometimes called case management) for immigrants and refugee individuals and families to help them secure services and supports needed. Family focus will either 1) provide the service needed directly, 2) help the participant apply for public benefits or private resources or 3) refer the participant to appropriate services and ensure that services were provided. 2. Provision of emergency and crisis services for immigrants and refugees using a strength- based and family-centered intake assessment that guides the service plan. 3. Provision of workshops on topics of importance to help immigrants and refugee individuals and families learn about resources and information with the goal of strengthening the capacity of the immigrant community. 4. Development of Community Alliances. Monthly meetings with local service providers to address common challenges shared in the delivery of services to immigrants and refugee individuals and families, including limited-English-proficient (LEP) participants, to enhance service effectiveness and improve service coordination. Family Focus has been exemplary in the administration and delivery of services. For fiscal years 2019-2022, Family Focus has substantially exceeded state standards deliverables. Additionally, the centers have been able to pivot to respond to community need and increase support and access. For example, while well on our way to meet our deliverables in Fiscal year 2020, once the pandemic hit in March of 2020 the teams at all three centers shifted program delivery and focus. By the end of the fiscal year, we exceeded our expected deliverables by nearly 300% in both crises’ intervention and the number of referrals made (297% and 266% respectively). As a result of our consistent success, Family Focus received our largest grant ever of $5,000,000 to implement three new welcoming center initiatives to respond to the COVID crisis and in Page 17 of 35 A3.Page 98 of 330 particular the challenges that immigrants and refugees were having in accessing COVID support. The three programs included: workforce development, health navigators and emergency housing, utility, and rental assistance. These services provided lifelines and needed income for our community. The demand for these programs was high as well as the turnaround around time. The programs were short-term and due to our relationship in the community and with our partners we met exceeded each of the expected deliverables in all three categories. ANNUAL DELIVERABLES • Family Focus projects to serve 400 unduplicated individuals in a full year of program. • Number of new participants receiving intakes and plans for services monthly: 30-35 • Total number of participants served monthly: 50 (this may include new participants, phone inquiries and referrals requests) • Number of cases requiring crisis intervention monthly: 5 • Total number of successful case resolutions: 25-30 per site • Number of referrals made to outside services: 525 • Number of workshops offered: 1-2 per month • Number of workshop participants monthly: 10-20 at each workshop These are projections based on centers with ongoing experience and that the community knows is providing services. These numbers may not be met in the first 6-12 months of services as we will be ramping up and engaging in a new community. We do expect that we will fully meet the same number of participants as our other welcoming centers in year 2 of implementation. Family Focus respectfully, submits this request to the City of Evanston to fund the rollout and implementation of a Welcoming Center at the Family Focus building administered by Family Focus. Family Focus believes that we have the experience, capacity, and knowledge base to implement the model with intention as well as out relationship with the community and commitment to radical inclusion that will ensure that services, resources, and implementation are in line with what this community needs ad wants with an eye to cross cultural collaboration and leveraging of resources. Our commitment to the Principles of Family Support Practice makes us well suited to respond to the diverse immigrant community in Evanston. If awarded the Welcoming Center will be a significant value add to the vibrant and robust plans that we have as we continue to develop Family Focus as a strong community asset. Family Focus will continue providing services that activate the agency’s mission and will serve as a trusted collaborator with other tenants and stakeholders as well as the City of Evanston. Our partnership will remain strong in efforts to meet the City and our goals for the growth and development of Evanston residents, regardless of place of origin. Page 18 of 35 A3.Page 99 of 330 Appendix 1: Family Focus Leadership Dara Munson, President & CEO 773-643-0452 ext. 2469 Dara.munson@family-focus.org Dara Munson, formerly CEO of Chicago Child Care Society, is a native of Detroit and past President & CEO of Big Brothers Big Sisters of Metro Detroit, past COO of Girl Scouts o f Southeastern Michigan, and past Senior Director of United Way of Southeastern Michigan. Munson has 26 years of human service/non-profit experience with the majority of that time being in mission critical and executive level roles. Munson’s early career and education were in criminal justice, and she now serves as Chair of the Board of Trustees of the Eastern Michigan University Foundation Board (her alma mater). Munson also serves Chicagoland in several leadership positions including Chair of Chicago Alliance for Collaborative Effort (CACE), Board Member and Vice Chair of Membership for the International Women’s Forum (IWF)-Chicago Chapter. She is a member of the Chicago Cook Workforce Partnership Youth Committee, Illinois Partners for Human Services Board of Directors, and the Southside Giving Circle for the Chicago Foundation for Women. She is a member of Alpha Kappa Alpha Sorority, Inc., and The Links, Incorporated. Dottie Johnson, CFO 773-643-0452 ext. 2463 Dottie.Johnson@family-focus.org Dottie Johnson joined Family Focus as Chief Financial Officer in 2021 and oversees all aspects of its finances, information technology and facilities management. In her role, Dottie is responsible with providing strategic financial leadership to support our growth and development opportunities., Dottie has nearly 30 years of experience in financial leadership roles in the nonprofit se ctor. Previously, she served as the CFO and Controller for Chicago Commons where she was responsible for all facets of the financial strategy, planning, management, and accounting. Prior to her time at Chicago Commons, she has held varying financial leader ship positions in the nonprofit sector, providing strategic direction to leadership teams on financial sustainability, overseeing investments and liquidity, financial risk assessment, and resource allocation decisions. She is a Certified Public Accountant and holds a Bachelor of Science degree in Business from Murray State University. Mariana Osoria, SVP of Partnerships & Engagement Page 19 of 35 A3.Page 100 of 330 312-421-5200 ext. 140 Mariana.Osoria@family-focus.org Mariana Osoria has dedicated her work to the field of social services for over thirty years, the last twenty in executive leadership and management. Prior to her current role she was the Vice President of Centers at Family Focus, with the Aurora, DuPage, and Nuestra Familia (Cicero & Chicago) centers under her purview. Before joining Family Focus in 2006, she held a number of positions at Youth Guidance, the last being Program Manager for Project STRIVE. Her work has focused on designing and implementing programs and systems to positively impact Latino and African American communities. Mariana is also a national trainer and facilitator in the areas of anti-poverty, community development, racial equity, and diversity. Mariana’s civic leadership includes membership on the board of LUCHA, PCC Wellness, the inaugural City of Aurora Education Commission, Co-Chair of the Puerto Rican Agenda, and Co-Chair of the Education Committee of Illinois Unidos. She received her master’s degree from the University of Chicago Crown Family School of Social Work, Policy, and Practice (formerly the School of Social Service Administration). Sherneron Hilliard, SVP of Programs and Impact 312-421-5200 ext. 132 sherneron.hilliard@family-focus.org Sherneron Hilliard has held many roles at Family Focus, most recently as the Senior Vice President of Programs and Impact. She served as the Center Director of the Lawndale center for seven years, having graduated as the Project Director of Adult Services for eight years also at the Lawndale site. Prior to joining Family Focus she implemented youth development programs in schools, worked as a child welfare worker, and as an individual and family therapist in various settings. Sherneron has a B.A. from Jackson State University and a M.S.W. from Loyola University. She is currently pursuing a doctoral degree in Education Counseling Psychology. Linda Balsamo, SVP of People & Culture 773-643-0452 ext. 2486 linda.balsamo@family-focus.org Linda Balsamo has served in HR leadership roles at corporate and non -profit organizations for over 25 years. Prior to her role as Chief People Officer at Chicago Child Care Society, Linda was the Chief Administration Officer at NorthPointe Resources, where she helped drive organizational development and strategic change, as well as build human capital through training and development. Prior to her role at NorthPointe Resources, she worked in the Compensation & Benefits Division at Walgreen Co., managing the Employee Assistance Program and voluntary benefits for the organization of 250,000 employees. Linda is also an Adjunct Professor at National Louis University and currently teaches Performance Analysis & Management and Organizational Effectiveness & Development at the graduate level. Linda earned her PhD in Human & Organizational Systems from Fielding Graduate University and an Page 20 of 35 A3.Page 101 of 330 MBA in Finance from Loyola University. She was also the recipient of the 2007 Distinguished Paper Award by the North American Management Society. Vanessa J. Allen, Center Director of Family Focus Evanston 847.475.7570 ext. 15 vanessa.allen@family-focus.org Vanessa J. Allen has been with Family Focus Evanston for over 18 years. Initially hired as a direct service staff worker, she later transitioned to the role of Program Manager/Supervisor of the Family Advocacy Center Program and the Early Childhood Program. Her current role is that of Center Director and Director of Programs. Vanessa holds a Master of Social Work degree (MSW) and a EdD in Education (Counseling Psychology). She is also a state of Illinois Licensed Clinical Social Worker. Vanessa is a native of the city of Chicago but has resided in Evanston for more than 20 years. In addition to her role at Family Focus, Vanessa is a member of several organizations, including the NASW, NAACP, a member of Delta Sigma Theta Sorority, Incorporated. Vanessa has a passion for empowering individuals and families and is dedicated to the welfare of her community. Loretta Espeut, Regional Vice President of Centers 773.962.0366 ext.207 loretta.espeut@family-focus.org Loretta currently oversees Family Focus centers in the city of Chicago and the northern suburbs. Loretta has more than 35+ years of progressively responsible experience directing programs and providing training and technical assistance in the nonprofit field. Ms. Espeut was the Director of Family Focus Englewood from 2002 -2015. As the site's first director, she hired professional and technical staff and grew the organization from five to over 30 employees. She also managed a 4+ million-dollar budget, ensured a balanced center budget yearly, installed effective programmatic and hiring structures, and provided superior leadership to deliver strength-based services to families in the Englewood community. Ms. Espeut has extensive experience building partnerships and collaborations with multiple agencies throughout Chicago. Ms. Espeut is passionate about working with families in underserved and under - resourced communities. Her outstanding qualities lie in building strong organizational structures, empowering and growing a well-trained workforce, and developing a strongly cohesive, ethical team. Her leadership style is very collaborative and is exemplified in the famous quote by Benjamin Franklin, "tell me, and I forget, teach me, and I remember, involve me, and I learn." She believes in the 'parallel process' and immersed it throughout her work with families and staff . Her focus in the field is continuously working to understand brain development, the power of trauma, and its effects on parenting families and living in under-resourced communities. Page 21 of 35 A3.Page 102 of 330 Appendix 2: Welcoming Center Timeline Pre-Planning/Exploratory Implementation Activity Timeline Initial Exploration with Evanston Latinos and the City of Evanston Janu-March 2022 Discuss viability and expansion with SVP Programs and Impact in order to move forward. 3/23/2022 Meet with IDHS Office of Welcoming Centers 3/23/2022 Review NOFO requirements and alignment 3/23/2022 Meet with Evanston Center Director and Program Team 3/23/2022 Meet with Development team to discuss prioritizing IWC funding 4/20/2022 Identify potential funders 5/31/2022 Identify current partners and service array 4/10/2022 Determine Space needs. Currently available and future focused as well. 4/15/2022 Draft Cost review to include start up and implementation 4/1/2022 Reach local electeds discuss the IWC expansion. Gabel, L. Hernandez, Latino Caucus Members 6/30/2022 Plan Co-Creation Process 8/11/2022 Presentation to City of Evanston Social Service Committee 8/11/2022 Presentation to City of Evanston City Council (contingent on Social Service Committee Approval) 9/12/2022 Focus groups with community residents to determine needs and interests for programs 10/30/2022 Outreach and recruit 11/1/2022 Begin recruiting program staff 11/1/2022 Finalize key program areas and potential additional partners 11/30/2022 Roll out and implement 1/1/2023 Train staff on model 1/30/2023 "Ribbon Cutting" 2/1/2023 Ongoing review of implementation 3/1/2023 Page 22 of 35 A3.Page 103 of 330 18 Appendix 4: Evanston Center Partners Page 23 of 35 A3.Page 104 of 330 19 Page 24 of 35 A3.Page 105 of 330 20 Page 25 of 35 A3.Page 106 of 330 21 Page 26 of 35 A3.Page 107 of 330 22 Page 27 of 35 A3.Page 108 of 330 August 5, 2022 City of Evanston Social Services Committee 2100 Ridge Avenue Evanston, IL 60201 Dear Members of the Committee: Illinois Unidos is pleased to support the Family Focus Evanston ARPA request to the City of Evanston in support of the implementation of an Illinois Welcoming Center to be housed in the Family Focus Evanston building. Illinois Unidos (IU) is a state-wide consortium of over 100 Latino elected and appointed officials, together with health professionals, and representatives of community-based organizations, committed to ensuring an equitable COVID-19 response and recovery for the state of Illinois’ Latinx population. Our mission is to strengthen COVID-19 prevention, vaccination series completion and outreach strategies for Illinois’ Latinx population through a robust bilingual and bicultural multi-media public education campaign to lower vaccination hesitancy and improve safety mitigation utilization. As context, Latinos represent 18.5% of the national population, yet represent 25% of Covid-19 cases, and 16% of Covid-19 deaths and highest Covid-19 associated hospitalizations across all racial and ethnic groups. It is clear that along with our African-American neighbors, Latinos are also experiencing a disproportionate burden of COVID-19 mortality and having a Welcoming Center that provides a one-stop shop of services for racialized and minoritized immigrants such as Latinos is long-overdue and necessary in the city of Evanston and in the north-shore area where Latino and other immigrants of color reside and continue to recover from this global pandemic. Family Focus’s mission is to invest in strengthening families and their children in Chicago and NE Illinois so they build social capital and achieve upward economic mobility through high-quality innovative programs and services, grounded in anti-racism and social justice. Family Focus utilizes the Principles of Family Support practice as a philosophy and anchor in serving the community. Family Focus has a long history of serving Latino and immigrant families in several Illinois communities. The Nuestra Familia Centers in Chicago and Cicero have been supporting primarily Latino, immigrant and refugee community for decades. Utilizing bicultural and bilingual staff the center offers the following key program areas: Early Childhood, Youth Development & Family Support which includes immigration services. As an anchor in the Latino community Family Focus has consistently been a welcoming location that community residents can access for resources and support. Similar to the Nuestra Familia sites, the Appendix 5: Letters of Support Page 28 of 35 A3.Page 109 of 330 Aurora center served the immigrant and Latino community directly, came into existence due to the changing landscape in the area to support school district and city leaders in responding to this growth. As such Family Focus is well-suited to provide in-depth and holistic resources to immigrant families. Family Focus also provides leadership and development opportunities for families and community members through civic engagement, education workshops, classes and leadership opportunities that keep families engaged in the community and connected to the organization. The Welcoming Center plans to offer, one-stop shop services, community development and education, convene a community alliance to support immigrants and refugees and offer colocation services for ease of access to families and successful referral engagement that supports immigrants and refugees integration into the community. Evanston has demonstrated need for these services. With an ever growing Latino population, and nearly doubling of Latino growth from 2000-2019, mirroring many Chicago suburban areas services that are bilingual and bicultural are needed to support those increases. In addition, to Latino immigrants, Evanston has been a hub for other immigrant communities as well with an overall foreign-born population of 19% with home countries from the Americas, Africa, Europe and Asia, the welcoming center would offer services to an array of immigrant and refugees, all in one location that is easily accessible and well known in the community. Illinois Unidos and Family Focus will work together to support the immigrant and refugee community in understanding and accessing services and systems in the community. Partnership will include referrals, sharing resources and opportunities to outreach to your organization’s participants as appropriate. Family Focus is committed to providing educational sessions; deliver low-cost immigration support services to the community. We commit to participating in and supporting the Family Focus Evanston Welcoming Center and look forward to a strong partnership. Sincerely, Alejandra L. Ibañez, Executive Director Illinois Unidos aibanez@latinopolicyforum.org www.illinoisunidos.com Page 29 of 35 A3.Page 110 of 330 City of Evanston Social Services Committee 2100 Ridge Avenue Evanston, IL 60201 Dear Members of the Committee: Evanston Latinos is pleased to support the Family Focus Evanston ARPA request to the City of Evanston in support of the implementation of an Illinois Welcoming Center to be housed in the Family Focus Evanston building. Since 2017, Latino leaders in Evanston have been advocating to City officials as well as other large institutions in Evanston to urge them to provide specific resources, support and services to Evanston’s Latinx and Spanish-speaking community. This group of Evanston Latino leaders in partnership with Cradle to Career and the Evanston Public Library hosted “convivencias” (cultural convenings) bringing over 250 Evanston Latinx families to “break bread” and share their needs and assets. Those early convenings informed the advocacy efforts with City officials and other institutions in Evanston on the need for improved outreach, resources, and services to Evanston’s Latinx, spanish-speaking, immigrant, and undocumented communities.. In 2020 in response to COVID-19 pandemic, Evanston Latinos NFP was founded. Evanston Latino’s mission is to strengthen the Evanston community, build bridges, and advocate for equity and inclusion for the Latinx, immigrant, undocumented and mixed-status community. We serve the Evanston community through culturally and linguistically relevant programming, advocacy, and health and human service support to Evanston’s historically underserved Latinx, spanish-speaking and immigrant communities, of which Hispanic or Latino represents 12% of the city’s population and over 20% of the elementary school (District 65) population and 25% of the secondary school (District 202) population. Evanston Latinos worked with the city of Evanston and other social service agencies to meet the unmet needs of its predominantly Spanish-speaking Latino immigrant population through its participation in meetings with the Emergency Management, the Public Health Director, the Nonprofit Leaders Covid Response group and the Mayor ’s Mental Health Taskforce. We also provided intake services and support to the city’s large immigrant population with public aid services throughout the early parts of the Covid-19 pandemic. Evanston Latinos continues to work on its Covid-19 Response & Relief Program and welcomes the type of one-stop shop services and support that a Welcoming Center, particularly one run by an experienced nonprofit organization like Family Focus can provide. Family Focus has a long history of serving Latino and immigrant families in several Illinois communities. The Nuestra Familia Centers in Chicago and Cicero have been supporting the primarily Latino, immigrant and refugee community for decades. Utilizing bicultural and bilingual staff the center offers the following key program areas: Early Childhood, Youth Development & Family Support which includes immigration services. As anchors in those communities, Family Focus has consistently been a welcoming location that community residents can access for resources and support. Similar to the Nuestra Familia sites, the Aurora center served the immigrant and Latino community directly, and came into existence due to the changing landscape in the area to support school district and city leaders in responding to this growth. EVANSTON, IL EVANSTONLATINOS@GMAIL.COM PHONE: (224) 408-0579 Page 30 of 35 A3.Page 111 of 330 As such Family Focus is well-suited to provide in-depth and holistic resources to immigrant families. Family Focus also provides leadership and development opportunities for families and community members through civic engagement, education workshops, classes and leadership opportunities that keep families engaged in the community and connected to the organization. The Welcoming Center plans to offer, one-stop shop services, community development and education, convene a community alliance to support immigrants and refugees and offer colocation services for ease of access to families and successful referral engagement that supports immigrants and refugees integration into the community. Evanston has demonstrated a need for these services. With an ever growing Latino population, and nearly doubling of Latino growth from 2000-2019, mirroring many Chicago suburban areas, services that are bilingual and bicultural are needed to support those increases. In addition to Latino immigrants, Evanston has been a hub for other immigrant communities as well with an overall foreign-born population of 19% with home countries from the Americas, Africa, Europe and Asia. The Welcoming Center would offer services to an array of immigrants and refugees, all in one location that is easily accessible and well known in the community. Evanston Latinos and Family Focus will work together to support the immigrant and refugee community in understanding and accessing services and systems in the community. Partnership will include referrals, sharing resources and opportunities to outreach to your organization’s participants as appropriate. Family Focus is committed to providing educational sessions; delivering low-cost immigration support services to the community. We commit to participating in and supporting the Family Focus Evanston Welcoming Center and look forward to a strong partnership. In community, Evanston Latinos NFP Board of Directors Rebeca Mendoza Juan Geracaris Jesus Vega Rojas Stephanie Mendoza Alejandra L. Ibañez Chandra Palmer EVANSTON, IL EVANSTONLATINOS@GMAIL.COM PHONE: (224) 408-0579 Page 31 of 35 A3.Page 112 of 330 Project Planning/Design/Community Engagement Timeframe: July - December Personnel Salaries 12,000$ Fringe Benefits 3,360$ Total Personnel Costs 15,360$ Focus Groups 1,200$ Community Focus Groups (Food, Materials) Participant Stipends 2,400$ Community Focus Group Incentives Consultants 2,000$ Interpreter/Translator Travel 500$ Total Planning Costs 21,460$ Start-Up Costs Timeframe: October - December Office Furniture/Equipment 15,000$ 3 private offices (2 for staff; 1 for community partnerships) Computer Lab Equipment 20,000$ 8 laptops, printer/scanner, 3-D printer, projector, smartboard, router IT Wiring/Configuration 10,000$ Wiring, router, switch, firewall, setup and configuration Computer Lab Furniture 8,000$ work tables and chairs Opening Celebration 5,000$ Printing/Promotion 2,000$ Flyers/Brochures/Ads (English/Spanish/French) Total Start-Up Costs 60,000$ Program Operations Timeframe: January - June Program Staff 87,000$ Fringe Benefits 24,360$ Total Personnel Costs 111,360$ Occupancy 6,000$ 3 offices; shared meeting space Communications (Phone/Internet)2,420$ Equipment Maintenance 1,200$ IT Support/Maintenance Office Supplies 1,000$ Program Supplies 1,000$ Program Food 1,000$ Special Assistance to Clients 2,000$ Emergency assistance for participants Consultants 5,000$ Interpreter Fees/Translation costs Training 2,000$ Staff Development Staff Travel 500$ Insurance 500$ Audit 610$ Dues/Fees/Subscriptions 500$ Postage 400$ Total Direct Program Operations 135,490$ Administrative Overhead 19,221$ 17.26% Overhead Rate Total Budget - Pilot Year 236,171$ Welcoming Center Proposed Budget - Pilot Year Six months salary & benefits for 1 Project Manager, 2 Lead Case Managers (Spanish and French bi-lingual) 170 hours of staff time for project planning, community partnerships/engagement; benefits @ 28% Page 32 of 35 A3.Page 113 of 330 Program Operations Timeframe: July - June Program Staff 136,610$ Full-year salary & benefits for 1 Project Manager, 2 Case Managers (Spanish and French bi-lingual) Fringe Benefits 38,251$ Total Personnel Costs 174,861$ Occupancy 12,000$ 3 offices; shared meeting space Communications (Phone/Internet)4,800$ Equipment Maintenance 2,392$ IT Support/Maintenance Office Supplies 1,200$ Program Supplies 1,200$ Program Food 1,200$ Special Assistance to Participants 5,000$ Emergency assistance for participants Consultants 18,000$ Interpreter Fees/Translation costs; Computer Training Training 5,000$ Staff Development Staff Travel 1,500$ Insurance 3,943$ Audit 1,202$ Dues/Fees/Subscriptions 250$ Printing 500$ Postage 600$ Total Direct Program Operations 233,648$ Administrative Overhead 30,181$ Total Budget - Year 2 263,829$ Welcoming Center Proposed Budget - Year 2 Page 33 of 35 A3.Page 114 of 330 Section A: State of Illinois FundsREVENUESTotalState of Illinois Requested:$988,000.00Budget Expenditure Categories1. Personnel (200.430)$467,533.942. Fringe Benefits (200.431)$134,041.983. Travel (200.475)$982.804. Equipment (200.439 and 200.436(a))N/A5. Supplies (200.1 and 200.453)$17,200.086. Contractual Services/Subawards (200.318 and 200.1)$16,894.007. Consultant (200.459)$228,000.008. ConstructionN/A9. Occupancy - Rent and Utilities (200.465 and 200.436(a))$9,583.6610. Research and Development (R & D) (200.1)N/A11. Telecommunications$8,634.9612. Training and Education (200.473)$2,100.0013. Direct Administrative Costs (200.413)N/A14. Other or Miscellaneous Costs$14,081.0615. Grant Exclusive Line Item(s)N/A16. Total Direct Costs (add lines 1-15) (200.413)$899,052.4817. Indirect Cost (200.414)$88,946.88Rate %: 10.00Base: $889,468.8218. Total Costs State Grant Funds Lines 16 and 17 MUST EQUAL REVENUE TOTALS ABOVE$988,000.00Note: Total may be adjusted for rounding.State AgencyIllinois Department of Human ServicesFY.2023Agreement Numbers.FCSBK05126GranteeFAMILY FOCUSNotice of Funding Opportunity (NOFO) Number.N/AData Universal Number System (DUNS) Number081035784FEIN362166998Catalog of State Financial Assistance (CSFA) Number444-80-1493CSFA Short Description.REFUGEE - WELCOMING CENTERCatalog of Federal Domestic Assistance (CFDA) NumberN/ACFDA Short Description.N/A.............................................................................................................................................................................................................................GOMBGATU-3002-(R-02-17)page 1 of 26Major/Minor Version: 1.0.10Published Revision: 07/27/2022 12:21:23 PMPage 34 of 35 A3.Page 115 of 330 Family Focus IWC DHS Funded Deliverables FY2022 PROGRAM DELIVERABLES Goals Deliverables Aurora Cicero Northwest Chicago Total number of unduplicated participants served annually 440 440 440 Case Management Number of new participants receiving intakes and plans for services monthly 26 26 26 Number of participants served monthly 14 14 14 Number of successful case resolutions 22 22 22 Crisis Intervention Number of participants requiring Crisis Intervention monthly 2 2 2 Information and Referral Services Number of external referrals made annually 525 525 525 Workshops Number of workshops offered 2 2 2 Number of workshop participants per month 13 13 13 Page 35 of 35 A3.Page 116 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of a Contract Award with Sheridan Plumbing & Sewer, Inc. for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) Date: October 10, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with Sheridan Plumbing & Sewer, Inc. (6754 W. 74th Street, Bedford Park, IL 60638) for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) in the amount of $50,914.80. Funding Source: Funding for this project is from the Sewer Fund (Account No. 515.40.4530.62461), which has an approved FY2022 budget of $220,000.00, of which $161,901.00 is remaining. CARP: Green Infrastructure, Resilience Regulations Council Action: For Action Summary: This contract includes the inspection of approximately 14,217 feet of combined large diameter sewer main, 24-inch to 72-inch in diameter. A location map indicating where the work will take place is attached. Since 2013, the City has been methodically rehabilitating the most critical large -diameter sewers in its system. So far, over 13,000 linear feet of sewer ranging from 36 -inch to 60-inch in diameter has been successfully rehabilitated using the largely trenchless technology of Cured-In-Place Pipe (CIPP) lining, which essentially inserts new pipe within existing pipes, excavating for access at only select manholes. The projects have been funded by low-interest loans from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) A4.Page 117 of 330 Water Pollution Control Loan Program (WPCLP). Work on the initial set of sewers identified for rehabilitation and funding has been completed. City staff is now beginning the process of planning and funding for the rehabilitation of the remaining large -diameter brick and clay tile combined sewer mains in the system. The sewer main inspection to be completed under this contract will give the City information to prioritize, fund, and bid the rehabilitation of the oldest remaining large -diameter combined sewers in the system. This contract is to be completed by February 2023. Analysis: On August 18, 2022, the City issued a Request for Bids which was sent directly to eight contractors known to do this type of work, and advertised in the Pioneer Press, on Demandstar, and on the City's website. Bids for the subject project were opened and publicly read on Tuesday, September 20, 2022. Two contractors submitted bids for this project as summarized in the table below. Contractor Information: 1. See attached bid summary for a breakdown of the bids and alternates. The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening, or until November 19, 2022. The bids were reviewed by Ron Papa, Civil Engineer II, and Paul Moyano, Senior Project Manager. Sheridan Plumbing & Sewer, Inc. is the lowest responsible bidder meeting the project specifications. Sheridan Plumbing & Sewer, Inc. will meet the 25% utilization goal for the City’s M/W/EBE program because Sheridan Plumbing & Sewer, Inc. is a Women’s Business Enterprise (WBE) and will be self-performing all the work. The Local Employment Program requirements do not apply as the total bid is under $250,000. Because the pricing for both the base bid and alternate bid is favorable and within the available budget, staff recommends award to Sheridan Plumbing & Sewer, Inc. for the total bid amount of $50,914.80. Sheridan has worked for the City previously, and their work has been satisfactory. Attachments: Attachment 1 - Location Map Attachment 2 - Bid Tab Page 2 of 6 A4.Page 118 of 330 MWEBE Memo Bid 22-56 Sewer Inspection, 24-inch Diameter and Larger final Page 3 of 6 A4.Page 119 of 330 McCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS S T MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST R OS LYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYN O R W O O D C T LYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL CLARK ST NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700Base Alternate Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 1:31,680 1 inch = 0.5 mile City of Evanston - Location Map2022 Large Diameter TV ContractBid # 22-56 08/05/2022 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 2022_LargeDiameterTV_Overview.mxd ´ Page 4 of 6 A4.Page 120 of 330 Sewer Inspection, 24-inch Diameter and Larger Bid No. 22-56 Virtual Bid Opening: 2:15 p.m., Tuesday, September 20, 2022, Demandstar E-Bidding Bid Summary Item Item Description Unit Quantity Unit Price Extended Price Unit Price Extended Price 1 Sewer Inspection, 24-inch in Diameter LF 57 $5.50 $313.50 $5.00 $285.00 2 Sewer Inspection, 36-inch in Diameter LF 7,023 $5.50 $38,626.50 $3.60 $25,282.80 3 Sewer Inspection, 48-inch in Diameter LF 3,509 $6.50 $22,808.50 $3.40 $11,930.60 4 Sewer Inspection, 72-inch in Diameter LF 1,546 $6.50 $10,049.00 $3.40 $5,256.40 5A 36-inch Diameter Sewer Inspection Simpson St (Crawford Ave to Prospect Ave)LF 454 $5.50 $2,497.00 $3.50 $1,589.00 6A 48-inch Diameter Sewer Inspection Maple Ave (Church St to Emerson St)LF 1,282 $5.50 $7,051.00 $4.10 $5,256.20 7A 36-inch Diameter Sewer Inspection Maple Ave (Garnett Pl to Emerson St)LF 346 $5.50 $1,903.00 $3.80 $1,314.80 TOTAL BID AMOUNT Alternate Bid Total $50,914.80 Base Bid Total $42,754.80 $8,160.00$11,451.00 $83,248.50 Sheridan Plumbing & Sewer, Inc. Base Bid Alternate Bid National Power Rodding Corporation $71,797.50Page 5 of 6A4.Page 121 of 330 Sewer Inspection, 24-inch Diameter and Larger, Bid No. 22-56, M/W/EBE Memo 10.10.2022 To: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Paul Moyano, Senior Project Manager Subject: Sewer Inspection, 24-inch Diameter and Larger, Bid No. 22-56 Date: October 10, 2022 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the 2022 Sewer Inspection, 24-inch Diameter and Larger, Bid No. 22-56, Sheridan Plumbing & Sewer, Inc., total base bid is $50,914.80 and they are found to be in compliance with the City’s goal. They will receive credit for 100% M/W/EBE participation. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Sheridan Plumbing & Sewer, Inc. Sewer Inspection $50,914.80 100% X Total M/W/EBE $50,914.80 100% CC: Hitesh Desai, Chief Financial Officer Memorandum Page 6 of 6 A4.Page 122 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sat Nagar, Senior Project Manager CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City Engineer Subject: Approval of Change Order No. 3 with Bolder Contractor Inc. for the 30 - Inch Transmission Main Project Construction (Bid 21-36) Date: October 10, 2022 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 3 to the contract for the 30-Inch Transmission Main Project Construction (Bid 21-36) with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $756,644. This will increase the total contract amount from $11,140,788 to $11,897,432. Funding Source: The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $10,141,285 for engineering and construction of this project. Staff will seek a Loan Amendment to increase the loan amount to cover all eligible costs. The loan is currently set to be repaid over 20 years at 1.1% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 - 417006). CARP: Resilience Regulations Council Action: For Action Summary: The 30-inch transmission main is an 8,000-foot long pipeline that is a critical part of the citywide water transmission network. It also serves as the primary water supply for residents and businesses in downtown Evanston and other municipalities. The cast iron pipeline was originally built in 1936, and the condition has deteriorated significantly. The transmission water main has sustained at least five recorded breaks requiring replacement & rehabilitated to A5.Page 123 of 330 prevent the damaging effects of the water main break. On November 8, 2021, City Council awarded the construction contract to Bolder Contractors. The IEPA Loan was approved and the construction started in the last week of February of this year. The 30-Inch Transmission Main replacement/ lining and street restoration is anticipated to be substantially complete in early October. The final punch list including the parkway restoration should be complete by the end of October. Analysis: During construction there have been several underground unforeseen conditions that have added additional work to the scope of this contract. These items are described in detail below: Watertight Boots: As per the requirements of the Illinois Environmental Protection Agency (IEPA), sewer structures require watertight boots, which is a watertight seal between the pipe and the manhole to prevent leaking of sewage. Any location that sewer lines were replaced with ductile iron water main quality pipe, a boot needed to be installed at the structure. This includes locations added as a result of comments from the IEPA, which were received after the project was bid, underground locations found during excavation, and other locations where the 30” water main was planned to be lined but had to be open cut due to conflicts within the existing transmission main. With a large amount of drainage structures along the jobsite and numerous sewer laterals being replaced, a quantity of 36 boots were installed for a total cost of $43,200. 6-inch Water Stop: When installing the 30-inch transmission line at Sherman & Colfax, the contractor came across an existing 6” line that was discovered to be in the wrong position per the plans. To install the 30” line correctly, the 6-inch line would have to be relocated as required. Shutting down the 6” line to complete the relocation would have shut down water to an entire block of homes for the day. Alternatively, it was possible to utilize a waterstop, which allowed water service to remain on. Because of the short notice to the homes, it was decided to use the waterstop. The cost of the 6-inch waterstop is $11,500. Water Service Replacements: When installing the 30” transmission main along Sherman Avenue, multiple unmarked services were hit and damaged. If the existing service was lead, by law they had to be fully replaced with copper. In addition to replacing in full with copper, the main feeding the homes were on the opposite side of the roadway leading to a long service installation, which is more expensive. Four additional services were replaced at a total cost of $90,000. Storage Tank Removal: When excavating for the lining pit at Benson and Clark, the contractor came across an old gas tank filled with sludge. This tank would have been located too close to the new transmission main and needed to be removed. Environmental specialists came to evaluate the tank and contents and determined it was safe to dispose of. The cost of the environmental evaluation and disposal was $7,140. Catch Basin Type C, 2 ft Diameter: Page 2 of 5 A5.Page 124 of 330 Two catch basins, 2 ft in diameter each, had to be added due to constraints of other utilities along the curb line. While catch basins are usually 4 ft in diameter, existing utilities precluded utilizing standard size catch basins. The cost of the two sto rm sewer structures is $14,000. East Lincoln Street Water Main Connection: When making the final connection from new lined water main pipe to the existing pipe at the east end of Lincoln, it was discovered the existing pipe was prestressed concrete pipe and not cast iron as originally thought. Additionally, the prestressed tee fitting had to be reduced from 36” to 30”. To properly make this connection, a prestressed concrete pipe adaptor needed to be installed on the 36” pipe which was then connected to a ductile iron reducer in order to make the connection. This material had to be special ordered and installation was completed by a specialty welder. The additional material, labor and delivery charges are $26,483. Trench Backfill: With extended sections of open-cut water main installation throughout the project, quantities for trench backfill increased. On Sherman Avenue, the plans called out for all excavated material to be reused, as is standard practice in Evanston. However, the soils excavated from the trench did not meet gradation standards that would allow them to be reused as backfill, and the contractor had to be bring in new material. An additional 933 cubic yards of imported trench backfill was used at a cost of $69,975. Class D Patches: Additional sections of water main installed via open-cut construction were added. In addition, the new water main was close enough to an adjacent storm sewer that the trench was wider in areas so that it was clear that the main was installed with an appropriate clearance from the sewer. In order to restore the street following installation, an additional 1500 sq yards of Class D patching were utilized with an additional cost of $300,000. Sidewalk/Curb/ADA Replacements: Installation of ADA ramps, including the detector tiles, were not included in the construction contract. However, since some sidewalk and curbs ended up being replaced, they were added in order to comply with ADA requirements. In addition, substantial amounts of concrete curb along Sherman Avenue and Colfax Street were in poor condition and needed to be replaced. These items increased quantities as follows: • Sidewalk quantity increased 8,163 square feet at a total cost of $65,304 • Detectable warnings quantity increased 309 square feet at a total cost of $10,815 • PCC curb quantity increased 1,078 feet at a total cost of $43,120 • Sidewalk removal quantity increased 4726 square feet at a total cost of $9,452 • Curb removal quantity increased 1,165 feet at a cost of $8155 Overall, these items added a total cost of $136,846. Landscaping Restoration (Top Soil & Sod): The parkway area was disturbed during the curb and sidewalk replacement at various locations and needed to be restored. With the increase in curb and sidewalk replace ments, there was a corresponding increase of 2,300 sq. yards in the landscape restoration area for a total cost increase of 57,500. Page 3 of 5 A5.Page 125 of 330 A summary of the cost increases is shown in the table below: Legislative History: On 07/27/20, the City Council approved Ordinance 67-O-20 Authorizing the City to Borrow Funds form the Illinois Environmental Protection Agency Public Water Supply Loan Program. On 11/8/21, the City Council awarded the construction contract to Bolder Con tractors. On 5/9/22, the City Council approved Change Order No. 1 with Bolder Contractors for the 30 Inch Transmission Main Rehabilitation Project. On 7/25/22, the City Council approved Change Order No. 2 with Bolder Contractors for the 30 Inch Transmission Main Rehabilitation Project. Attachments: Change Order Form Page 4 of 5 A5.Page 126 of 330 Page 5 of 5 A5.Page 127 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Paul Moyano, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Capital Planning & Engineering Bureau Chief / City Engineer Subject: Approval of Change Order No. 5 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) Date: October 10, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute Change Order No. 5 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19 -02) in the amount of $3,695.00. This will increase the overall contract amount from $2,129,758.00 to $2,133,453.00. Funding Source: Funding is to be provided from a combination of loans from the EPA and IEPA that will be routed through the Water Fund, Capital Improvement (Account 513.71.7330.62145 - 719001), which of balance YTD a and $3,460,000.00, 2022 budget FY approved an has of $2,572,353.67. Engineering Services during Construction for the 1909 Raw Water Intake Replacement has a FY 2022 budget allocation of $500,000, with a total funding budget of $2,181,073. City staff intends to pursue low interest loans from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) and from the United States Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act (WIFIA) pro gram. The City has obtained a commitment for the WIFIA funding. The final SRF Loan Agreement is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loans, all eligible engineering and construction costs would be funded by the loans. CARP: Resilience Regulations, Emergency Preparedness & Management A6.Page 128 of 330 Council Action: For Action Summary: On April 22, 2019, City Council approved a contract for consulting services for the 1909 Raw Water Intake Replacement with Stantec Consulting Services, Inc. The scope of this work includes professional engineering services for the permitting, design, and construction of new raw water intake for the Evanston water treatment plant to replace an existing int ake that is beyond its useful life and performing under capacity. Three change orders have been executed over the past three years to address design changes, including additional field investigations and a schedule extension. As of July, Stantec completed design phase and bidding services with the evaluation of the low bid. On July 25, 2022, City Council approved a change order authorizing Engineering Services During Construction (ESDC). Analysis: The City received bids for the construction of th e new intake on June 28, 2022. On July 25, 2022, the City Council approved a contract award to the apparent low bidder, IHC Construction Companies, in the amount of $44,699,000. Because this project is partially funded through a low-interest loan issued by the Illinois Environmental Protection Agency (IEPA), there was a delay in award while the IEPA reviewed the bids. Meanwhile, the second low bidder, Ballard Construction, filed a bid protest that IHC did not meet all of the qualifications needed to complete the project and therefore was not a responsive bid. Staff reviewed the bids and found that none of the bids were fully responsive. In accordance with the procedures set forth in the bid documents, the City asked the apparent low bidder for additiona l information concerning the bidder's qualifications. IHC provided supplemental information about its subcontractor, Global Diving. After evaluation by the City and Stantec, the City concluded that IHC/Global could accomplish the work and therefore, Ballard's bid protest was denied. Ballard then filed a bid protest in court. This month, the court enjoined the award of the construction contract to IHC (the low bidder) finding that its bid has a material variance that cannot be waived (although Global had deep water experience, Global did not have the experience working specifically on the Great Lakes as required by the bid documents and therefore IHC's bid contained a variance that gave it a pricing advantage). In accordance with the court’s decision, the City is moving to rescind the award to IHC and award the bid to the next lowest bidder, Ballard. Because the funding from the IEPA has a time constraint to be awarded by the end of the year, and market volatility will likely increase costs if the proje ct was rebid, staff has determined that the City's best option is to complete a detailed investigation of Ballard's qualifications and references and, if found satisfactory, award the construction contract to Ballard. Ballard has now submitted supplemental information to their original bid to cure their non - responsive deficiencies. Stantec is needed to review this new information and provide a new bid evaluation. This Change Order is to authorize Stantec to perform the additional scope and Page 2 of 6 A6.Page 129 of 330 up to 18 hours of effort as described in their letter dated September 29, 2022, which is attached to the Change Order form. The total cost of this change is $3,695, which is approximately 0.5% of their total design fees, and in line with the original cost for all bidd ing services of $20,167.00. The cost related to this work is summarized in the table below: Legislative History: On April 22, 2019, the City Council approved a contract for 1909 Raw Water Intake Replacement (RFP 19-02) with Stantec Consulting Services. On July 13, 2020, the City Council approved Change Order 1 with Stantec Consulting Services. On January 11, 2021, the City Council approved Change Order 2 with Stantec Consulting Services. On February 14, 2022, the City Council approved Change Order 3 with Stantec Consulting Services. On July 25, 2022, the City Council approved Change Order 4 with Stantec Consulting Services. Attachments: CO5 Page 3 of 6 A6.Page 130 of 330 Page 4 of 6 A6.Page 131 of 330 Stantec Consulting Services Inc. 350 North Orleans Street Suite 1301, Chicago IL 60654-1983 September 29, 2022 File: 173440108 Attention: Mr. Paul Moyano, PE Evanston Public Works Agency 2100 Ridge Avenue Evanston, IL 60102 Reference: Request for Approval of Change Order 5 – 1909 Intake Replacement Project Dear Paul, I respectfully request your consideration of a proposal for Change Order 5 to our agreement for professional services related to the 1909 Raw Water Intake Replacement Project. Our proposal for this change order includes a request for an increase in the contract budget to provide for additional review of bid documentation which is not included in the current scope of work. The specific changes to the existing contract requested include: • Increase in the contract not-to-exceed limit from $2,129,758 to $2,133,453 Proposed Modifications to the Scope of Services The additional effort to complete this evaluation is estimated to be 18 hours Table 1 below presents the increase in contract budget requested to accommodate these changes to the scope of services. The total amount of the increase requested is $3,695. Table 1 - Requested Budget Modification Scope of Services Modification Amount Original Contract Amount $598,909 Previously Approved Change Orders $1,530,849 Current Contract Amount $2,129,758 Change Order 5 Additional Effort - 18 hours for further evaluation of bid documents $3,695 Proposed New Contract Amount $2,133,453 Page 5 of 6 A6.Page 132 of 330 January 24, 2022 Mr. Paul Moyano, PE Page 2 of 2 Closing Thank you for your consideration of this request for adjustment in our project scope and budget. Should you have questions regarding the adjustments proposed, please contact me at brian.kazyak@stantec.com or 312.831.3028. Regards, Stantec Consulting Services Inc. Brian Kazyak, P.E. Project Technical Lead Phone: 312.831.3028 Fax: 312.831.3999 brian.kazyak@stantec.com ltr_moyano_20220929_co5.docx Page 6 of 6 A6.Page 133 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Angelique Schnur, Interim Building & Inspection Services Manager/Property Maintenance Supervisor CC: Sarah Flax Subject: Approval of Contract Award with LCT Software LLC (DigEplan) Date: October 10, 2022 Recommended Action: Staff recommends the City Council authorize the City Manager to execute an agreement with LCT Software LLC (DigEplan) (4500, 140th Avenue North Suite, 101 Clearwater, FL 33762) for the Civic Platform Configuration (RFP 22-13) in the amount of $27,739.40. Funding Source: Funding is provided from ARPA, account number 170.99.1700.55251. The original amount approved for the RFP for Civic Platform was $600,000 of which this contract will be paid out of, of which $266,000 remains. CARP: N/A Council Action: For Action Summary: In response to the high volume of permitting and licensing activity and the need to consolidate and coordinate with one tool across multiple City Departments, the City sought proposals for a firm to better configure the current permitting and licensing SaaS software, Accela Civic Platform (“Civic Platform”). The City has used Accela’s permitting and licensing programs since the mid-2000s, however many of the functionalities and updates of the program were never completed. The program has been used in coordination with paper documentation and other web-based tools since its initial implementation. Unfortunately, full integration of the software, as well as lack of training, has resulted in multiple departments across the City developing “work arounds” to manage the functions of the software and issue permits and licenses. With the approval of RFP 22-13 Civic Platform Configuration and after discussions with Byrne A7.Page 134 of 330 Software, the awardee of said RFP, the need for a new and innovative Plan Review software to be implemented is imperative. DigEplan will replace FoxIt, a PDF software, as a plan review tool. DigEplan has far better tools to review plans. The implementation of a Plan Review software as DigEplan would allowed the following: • Integration of plan review software to Civic Platform and the Citizen Portal for a seamless user experience. • Submission of full digital plans and other permit related documents through the Citizen Portal to eliminate the use of Formstack The initial yearly subscription fees shall amount to a total of $27,739.40 USD. This is based on 23 Full User Subscriptions and 5 Read-only Users. The initial subscription term is 3 years, from October 1, 2022 to September 30, 2025. Legislative History: None Attachments: DigEplan MSA (End User Agreement)_Evanston_September 14 2022 clean.docx Page 2 of 21 A7.Page 135 of 330 Between LCT Software LLC (DigEplan) and Evanston, Illinois Master Services Agreement www.digeplan.com LCT Software LLC – MSA (v1.0 approved by legal June 2019)Page 3 of 21 A7.Page 136 of 330 Parties 1.This Master Service Agreement (this “Agreement”)is entered into as of the date of last signature (the “Effective Date”)by and between LCT Software LLC a Florida corporation principally located at 4500, 140th Avenue North Suite,101 Clearwater,FL 33762 (the “Supplier”),and 2100 Ridge Avenue, Evanston, IL 60201 (the “Customer”.) Background a)The Supplier has developed certain software applications and platforms which it makes available to subscribers via the internet for the purpose of subscribers b)The customer wishes to use the Supplier's service in its business operations. c)The Supplier has agreed to provide, and the customer has agreed to take and pay for the Supplier's service subject to the terms and conditions of this agreement. d)The Customer will receive professional services from Byrne (the “Partner”) in order to implement the software application and platform. Agreed terms 1.1.Definitions - Unless otherwise defined in this Agreement,terms used herein have the same meanings as set out in the Exhibits to this Agreement (including any supplements or attachments thereto). 1.2.“Optional Services” refers to certain optional add-ons to the Subscription Service as may be offered by the Supplier from time to time. 1.3.““Professional Services” refers to the implementation partner ’s training, configuration and related services as set out in the Professional Services Terms. 1.4.“Professional Services Terms” refers to those additional Professional Services Terms and Conditions attached hereto at Exhibit D – Statement of Work (SoW) between the Partner and the Customer 1.5.“Subscription Service”refers to DigEplan’s cloud-based service designed to provide government entities with Integrated Electronic Plan Review. 1.6.“Subscription T’s & C’s” refers to the Subscription Terms and Conditions attached hereto at Exhibit C Customer agrees that its purchase of the Services hereunder is neither contingent on the delivery of nor any oral or written comments about any future functionality or features of the Subscription Service. 2.Procurement of Services Customer may purchase the Subscription Services by submitting orders in a form designated or approved by the Supplier (each, an “Order”), accepted forms of order submission may also involve procuring the Subscription Services from the Partner, at the discretion of the Partner and Customer. LCT Software LLC MSA – v1.0 DigEplan USA 2 Page 4 of 21 A7.Page 137 of 330 Upon Order acceptance and subject to Customer ’s payment of the corresponding Subscription Services Fees, the Supplier will make the Subscription Services available to Customer. 2.1.Governing Terms. The Subscription Service will be subject to this Agreement and the Subscription T’s & C’s for the Subscription Period and number of End Users as specified in each Order. Any Optional Services will be subject to the Subscription Terms or such other documentation as designated by the Supplier. 2.2.Order Acceptance.No Order for Services will be deemed accepted by the Supplier unless and until the Supplier accepts such Order in writing. Any terms and conditions contained in any quote, invoice, purchase order or Order that are inconsistent with the terms and conditions of this Agreement will be deemed stricken, unless expressly agreed to in writing by the Supplier with explicit reference to the accepted terms and conditions. All Orders will reference this Agreement. Upon acceptance of an Order as provided above, it will become part of this Agreement. 2.3.Adding End Users. If Customer desires to increase the number of End Users that are permitted to use the Subscription Service, a new Order must be issued for the additional End Users. The Supplier may, in its discretion, allow or require the initial Subscription Period of newly-purchased subscriptions to be adjusted to expire or renew simultaneously with Customer ’s pre-existing subscription(s). 2.4.Optional Services. Purchase of Optional Services from the Supplier will be subject to any price quote the Supplier provides to Customer and the Order procedure described above. As designated by the Supplier at the time of Customer ’s purchase, use of the Optional Services may be subject to additional terms and conditions beyond or in lieu of those in Exhibit C. 3.Fees and Payment for Services 3.1.Fees. Customer will pay all fees for the Services per the prices quoted to Customer by the Supplier and finalized via an Order, Unless expressly set out in an Order, price increases will not apply to any Order that has already been accepted by the Supplier. Except as otherwise agreed by the parties in writing, Services Fees are quoted and payable in United States dollars, and Customer ’s payment obligations are non-cancelable, and Fees paid are non-refundable. 3.2.Invoicing and Payment. The Supplier will invoice Customer in advance for the Services unless otherwise expressly agreed by the parties. 3.3.Subscription Service fees.Invoices for payment shall be submitted to Customer, together with reasonable supporting documentation. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after Customer’s receipt of an invoice and all such supporting documentation.If Customer orders additional End User quantities part-way through an existing Subscription Period, and the initial Subscription Period for the additional quantity is adjusted as described in Section 2.3, then the Subscription fee for such additional quantity will be pro-rated accordingly. Optional Services will be due at the same time as payment for the corresponding Subscription Service, or (if applicable) as otherwise specified in the applicable Order or governing terms. Subscription Service fees will be subject to an automatic annual increase by the percentage of the prior year’s Subscription Service fees (the “Uplift”) listed in the Order. LCT Software LLC MSA – v1.0 DigEplan USA 3 Page 5 of 21 A7.Page 138 of 330 3.5.Billing Info & Overdue Charges. Customer is responsible for keeping the Supplier accurately and fully informed of Customer ’s billing and contact information, including providing any purchase order numbers in advance of invoice issuance. If any Fees are not received from Customer by the due date, they will accrue interest at the rate of one and a half percent (1.5%) of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower. 3.6.Overdue Payments. If any amount owing by Customer under this Agreement for any of the Services is thirty (30) or more days overdue, the Supplier may, without limiting the Supplier’s other rights and remedies, accelerate Customer’s unpaid fee obligations under this Agreement (including any Order) so that all such obligations become immediately due and payable, suspend the Subscription Service and/or stop performance of the Professional Services until such amounts are paid in full. 3.7.Taxes. The Supplier ’s Services fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction (collectively, "Taxes").Customer is responsible for paying all Taxes associated with Customer ’s purchases hereunder. If Supplier has the legal obligation to pay or collect Taxes for which Customer is responsible under this paragraph, the appropriate amount will be invoiced to and paid by Customer, unless Customer provides the Supplier with a valid tax exemption certificate authorized by the appropriate taxing authority prior to invoice issuance. For clarity, the Supplier is solely responsible for taxes assessable against it based on the Supplier income, property and employees. 3.8.Piggyback procurement. Customer reserves the right to extend the terms and conditions of this solicitation to any and all other agencies be it federal, state, municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not be limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non- profit agencies providing services on behalf of government, and/or state. 4.Term and Termination 4.1.Term of Agreement. Unless terminated earlier in accordance with Section 4.2, this Agreement commences on the Effective Date and will continue with respect to the Services as enumerated below: 4.1.1.Subscription Service. The Subscription T’s & C ’s at Exhibit C will commence on the date listed in the first Order and continue for a period of three (3) years (the “Initial Subscription Period”). Thereafter, the Subscription Term will automatically renew for additional one-year periods (each a “Renewal Subscription Period”) unless and until either party gives written notice of non-renewal at least sixty (60) days in advance. Customer must send written notice of non-renewal to Accounts@lctsoftware.com Should Customer not provide written notice of non-renewal at least thirty (30) days in advance, then Customer is obligated to pay for the subsequent renewal in full. 4.2.Termination.Either party may terminate this Agreement upon written notice if the other party materially breaches this Agreement and fails to correct the breach within thirty (30) days following written notice specifying the breach. The Services will be subject to additional termination provisions if and as designated in the respective Exhibits to this Agreement. 4.3.Effect of Termination. Termination or expiration of this Agreement will not terminate any then-current Customer Subscriptions to the Subscription Service (which will continue to be governed by LCT Software LLC MSA – v1.0 DigEplan USA 4 Page 6 of 21 A7.Page 139 of 330 the terms of Exhibit C, including the termination provisions set forth therein); provided, however, that in the case of termination of this Agreement by the Supplier for Customer ’s uncured breach of this Agreement, the Supplier may simultaneously terminate any such Subscriptions. Subject to the Professional Services Terms, termination of this Agreement will terminate all on-going and planned Professional Services. 5.Additional customer terms. Any terms and conditions required by Customer under applicable statute,judicial order or agency policy will be as stated in this Section 5 (the “Additional Customer Terms”).Alternatively,the Parties may set forth Additional Customer Terms at Exhibit C to this Agreement as warranted under the circumstances. Notwithstanding anything to the contrary in Section 6,the Additional Customer Terms will govern over the body of this Agreement in the event of a direct conflict of terms.In the absence of any inclusion of Additional Customer Terms in this Section 5 or at Exhibit C,the parties agree that no additional contractual obligations are intended in respect of the Services provided hereunder. 6.General 6.1 The parties acknowledge that the terms of each of the Exhibits to this Agreement (inclusive of any supplements or attachments thereto),including,but not limited to,the disclaimers,limitations of liability, and other general provisions thereof, are incorporated into and form a part of this Agreement. 6.2 In the event of a direct conflict between the body of this Agreement and the terms of the Exhibits hereto,the terms in the body of this Agreement will govern.Each party specifies its address set forth above for receipt of notices under this Agreement.This Agreement may be signed in one or more identical counterparts,each of which will be an original,but all of which together will constitute one instrument. LCT Software LLC MSA – v1.0 DigEplan USA 5 Page 7 of 21 A7.Page 140 of 330 Subscription Fees and Term 1.Subscription Fees The initial yearly Subscription Fees shall amount to a total of $27,739.40 USD.This is based on 23 Full User Subscriptions and 5 Read-only Users. 2.Initial Subscription Term:3 years, from October 1,2022 to September 30, 2025 Exhibits List: Exhibit A - Standard Support Policy Exhibit B – Service Level Commitment Exhibit C – Subscription Terms and Conditions Signed on behalf of AGENCY NAME Signed ……………………….………………………… .. Print Name ………………………..………………….. Position ……………………………………..………….. Date ………………………………………………… ……. Signed by on behalf of LCT SOFTWARE LLC Signed …………………….…………………………… .. Print Name …………………………………………… Position …………………….………………………….. Date ……………………..………………………… ……. LCT Software LLC MSA – v1.0 DigEplan USA 6 Page 8 of 21 A7.Page 141 of 330 LCT Software LLC MSA – v1.0 DigEplan USA 7 Page 9 of 21 A7.Page 142 of 330 Exhibit – A Standard Support Policy This LCT Software LLC ’s SaaS Support Policy (“Support Policy”)is a policy governing the use of DigEplan’s software-as-service products (the “Service(s)”)under the terms of the services agreement (the “Agreement”) between LCT Software,LLC and its affiliates (“LCT Software”,“us”or “we”)and the purchaser of DigEplan’s Service (“Customer ”). This Support Policy may be updated from time to time by LCT Software at its sole discretion. General Requirements and Hours of Operation Ticketing Support:LCT Software will provide access to a ticketing system,which will be available twenty-four (24) hours per day,seven (7)days per week.A qualified support specialist shall use commercially reasonably efforts to answer questions and resolve problems regarding the Subscription Service during normal business hours of Monday-Friday, 8:00 A.M. until 5:00 P.M CST. Telephone and E-mail Support:DigEplan’s Customer Support Department,a live technical support facility,will be available to Customer from 8:00 A.M.until 5:00 P.M.Central Standard Time Monday through Friday,excluding LCT Software LLC’s observed holidays. Online Support Material:Available twenty-four (24)hours,seven (7)days a week,LCT Software will make available to Customer certain technical information in DigEplan’s online support database. Updates Updates may address security fixes,critical patches,general maintenance functionality,and documentation and shall be made available at LCT Software’s discretion.LCT Software is under no obligation to develop any future functionality or enhancements unless otherwise specified in the Agreement.If an update for the Service is made available to Customer pursuant to this Support Policy,it will automatically replace the previous version of the applicable Service. Where practical,LCT Software will schedule Updates during non-business hours and will provide Customers with advance notice of all Updates. Upgrade/Downgrade of Severity Level If,during the Support Request process,the issue either warrants assignment of a higher severity level than currently assigned or no longer warrants the severity level currently assigned based on its current impact on the production operation of the SaaS offering,then the severity level will be upgraded or downgraded accordingly to the severity level that most appropriately reflects its current impact. Third Party Product Support If any third-party software is not supplied by LCT Software,LCT Software disclaims all support obligations for such third-party software, unless expressly specified by LCT Software in Customer’s Agreement. LCT Software LLC MSA – v1.0 DigEplan USA 8 Page 10 of 21 A7.Page 143 of 330 Exclusions The following Support Exclusions are not covered by this Support Policy:(a)Support required due to Customer ’s or any End User’s or third party’s misuse of the Services;(b)Support during times outside of LCT Software regular business hours stated above;(c)Support necessitated by external factors outside of LCT Software’s reasonable control,including any force majeure event or Internet access or related problems beyond the Service demarcation point;(d)Support of or caused by customizations (if outside of LCT Software’s best practice recommendations), configuration changes,scripting,or data loss caused by or on behalf of Customer or any End User;(e)Support of or caused by Customer ’s or any End User ’s or third party’s equipment,software or other technology (other than third party equipment within LCT Software’s direct control);(f)Support to resolve or work-around conditions which cannot be reproduced in LCT Software’s support environment and (g)Support of any software add-ons supplied together with the Service (except where specified in the Agreement).Any support services falling within these Support Exclusions may be provided by LCT Software at its discretion and,if so provided,may be subject to additional pricing and support terms as specified by LCT Software Support Classifications Error Classification Criteria Critical Severity Issue (Priority 1)The Service is down or there is a major malfunction (deeming Service non-functional or severely affected),resulting in a business revenue loss and impacting the Service functionality for a majority of users.No reasonable workaround exists. High Severity Issue (Priority 2)High loss of Service functionality or performance,impacting the Service functionality for a high number of users (e.g.Service response is very slow,day to day operations continue,but are impacted by the issue).No reasonable workaround available or the workaround is impractical. Medium Severity Issue (Priority 3)Moderate loss of Service functionality or performance,impacting multiple users. A convenient workaround exists (e.g.non-critical feature is unavailable or requires additional user intervention). Low Severity Issue (Priority 4)Minor loss of Service functionality or feature in question. Functional Definitions:For the purposes of error classification,essential or major functions include:data capture features,SLA and alarming features,performance management features and application performance problem resolution features. Response Time:LCT Software shall use commercially reasonable efforts to respond to error reports in accordance with the table set forth below.LCT Software will use reasonable means to repair the error and keep Customer LCT Software LLC MSA – v1.0 DigEplan USA 9 Page 11 of 21 A7.Page 144 of 330 informed of progress.LCT Software makes no representations as to when a full resolution of the error may be made. Error Classification Initial Response and Acknowledgement Updates Resolution Goal Critical 1 Business Hour Daily LCT Software will put forth our best effort to provide a workaround, fix, or estimated completion date within seventy-two (72) hours after the problem has been diagnosed and/or replicated. High 4 Business Hours Weekly LCT Software will put forth our best effort to provide a workaround or fix or estimated completion date within four (4)business days after the problem has been diagnosed and/or replicated. Medium 8 Business Hours As available LCT Software will put forth our best effort to provide a workaround or fix or estimated completion date within seven (7)business days after the problem has been diagnosed and/or replicated. Low 24 Business Hours None Resolution for the Issue may be released as a patch set or be incorporated into a future schedule release of the product. LCT Software LLC MSA – v1.0 DigEplan USA 10 Page 12 of 21 A7.Page 145 of 330 Exhibit B SERVICE LEVEL COMMITMENT This SaaS Service Level Commitment (“SLC”)is a policy governing the use of LCT software-as-service products (individually or collectively,the “Service”or “DigEplan”)under the terms of the LCT Software Master Services Agreement (the “Agreement”)between LCT Software LLC and its affiliates (“LCT Software”,“us”or “we”)and the purchaser of LCT Software’s Subscription Service (“Customer ”). Unless otherwise provided herein,this SLC is subject to the terms of the Agreement and capitalized terms will have the meaning specified in the Agreement.LCT Software reserves the right to change the terms of this SLC in accordance with the Agreement. Definitions “Monthly Uptime Percentage”is calculated by subtracting from 100%the percentage of minutes during the month in which the Service was Unavailable.Measurement of the Monthly Uptime Percentage excludes downtime resulting directly or indirectly from any SLC Exclusion. “Service Credit”is a dollar credit,calculated as set forth below,that LCT Software may credit back to an eligible Customer account. “Unavailable”means,as applicable:(i)Customer is repeatedly unable to log into the Service;(ii)Customer experiences repeated connection request failures;(iii)Customer experiences lack of connectivity of external,public instances or sites lasting for more than ten (10) minutes; The foregoing events must be verifiable or replicable by LCT Software or its designee.Availability of Accela APIs which are used by DigEplan to connect, is expressly excluded from this SLC. Service Commitment LCT Software will use commercially reasonable efforts to make the Service available with a Monthly Uptime Percentage of at least 99.9%,in each calendar month of the Subscription Period (the “Commitment”).In the event the Service does not meet this Commitment,Customer will be eligible to receive a Service Credit as described below. Scheduled & Emergency Maintenance LCT Software will maintain certain scheduled maintenance windows during which regular,planned maintenance of the Service may be performed.LCT Software will use commercially reasonable efforts to provide Customer with no less than twenty-four (24)hours’notice prior to Services unavailability due to planned maintenance.LCT Software’s standard maintenance window will generally fall between the hours of 12:00 AM (00:00)and 5:00 AM [05:00]on a day of our choosing, local time. In exceptional circumstances where updates may take more time than the weekly time slot,it may be necessary to run updates over w-ends. LCT Software will endeavour to provide as much notice as is practicable under the circumstances for patches, updates, fixes and other emergency maintenance activities which may be applied on an urgent basis. LCT Software LLC MSA – v1.0 DigEplan USA 11 Page 13 of 21 A7.Page 146 of 330 LCT Software will provide three (3)business days’notice prior to any planned network,server hardware,operating environment, or database modifications of a material nature. Service Credits Monthly Uptime Percentage Service Credit Percentage Less than 99.9% but equal to or greater than 99.0%2% Less than 99.0%5% LCT Software will apply any Service Credits only against future Service payments otherwise due from Customer. Service Credits will not entitle Customer to any refund or other payment from LCT Software. Service Credits may not be transferred or applied to any other account. Unless otherwise provided in the Agreement,Customer ’s sole and exclusive remedy for any unavailability, non-performance,or other failure by LCT Software to provide the Service is the receipt of a Service Credit (if eligible) in accordance with the terms of this SLC. Service Credit Requests To receive a Service Credit, Customer must submit a claim in writing to accounts@lctsoftware.com To be eligible for a Service Credit,the claim must be received by LCT Software in the calendar quarter in which the incident occurred and must include: - the words “SLC Credit Request” in the subject line; - the dates and times of each Unavailability incident that Customer is claiming; and - the quantity or scope of affected Users (as indicated by User ID, number of departments or similar metric); - Supporting evidence from the support service desk If the Monthly Uptime Percentage of such Service Credit request is confirmed by us and is less than the Service Commitment,LCT Software will issue the Service Credit to Customer within one billing cycle following the month in which Customer’s request is confirmed by LCT Software.Customer’s failure to provide the request and other information as required above will disqualify Customer from receiving a Service Credit. SLC Exclusions The Service Commitment does not apply to any unavailability,suspension or termination of the Service or any Service performance issues:(i)caused by factors outside of LCT Software’s reasonable control,including any force majeure event or Internet access or related problems beyond the Service demarcation point;(ii)that result from customizations (if outside of LCT Software’s best practice recommendations),configuration changes by or on behalf of Customer or any End User;(iii)that result from Customer’s or any End User’s or third party’s equipment, software or other technology or integrations (other than third party equipment within LCT Software’s direct control);(iv)that result from any maintenance as provided for pursuant to the above terms;or (vii)arising from our LCT Software LLC MSA – v1.0 DigEplan USA 12 Page 14 of 21 A7.Page 147 of 330 suspension or termination of Customer’s right to use the Service in accordance with the Agreement (collectively, the “SLC Exclusions”).If availability is impacted by factors other than those used in the Monthly Uptime Percentage calculation,LCT Software may issue a Service Credit with consideration to pertinent factors as assessed by LCT Software in its sole discretion. EXHIBIT C Subscription Terms & Conditions Purchase or use of the Service (defined below) is subject to these Subscription Terms and Conditions (these “Terms”). 1. DEFINITIONS “Agreement” means these Terms and, if applicable,the written master service agreement or other written agreement between Customer and LCT Software LLC that incorporates these Terms by reference. “Communication Data” means any and all information transmitted, shared, or exchanged between Customer and any End User, or between End User and any third party (including any third-party network or website), using the Service, with respect to any transaction or other communication enabled by the Service, but excluding Security Data. “Customer” means the entity that purchases a subscription to the Service, directly from LCT Software or through an authorized reseller, distributor, or other channel partner of LCT Software. "End Users" means individuals who are authorized by Customer to use the Service and for whom Customer has purchased a subscription to the Service. End Users may include but are not limited to Customer ’s employees, contractors and agents. Each End User will be associated with a single, unique email address for purposes of accessing (and being identified within) the Service. “Intellectual Property Rights” means patent rights (including, without limitation, patent applications and disclosures), copyrights, trade secrets, know-how, and any other intellectual property rights recognized in any country or jurisdiction in the world. “Optional Services” mean the optional add-ons to the Service that may be available for purchase either directly from LCT Software or through an authorized reseller or partner of LCT Software, as more particularly described or identified in the applicable Order. “Order” means written orders to purchase subscriptions to use the Service (or, where applicable, to purchase Optional Services). “Security Data” means any and all information provided by Customer or any End User to establish secure transmissions through use of the Service, including but not limited to personal information, information used to identify account names or numbers, routing information, usernames, passwords, access codes and prompts. “Service” or “Subscription Service” means the cloud-based network security service(s) for which Customer has obtained a subscription either directly from LCT Software or through an authorized reseller or other partner of LCT Software, as more particularly described in the applicable agreement or order under which such subscription was LCT Software LLC MSA – v1.0 DigEplan USA 13 Page 15 of 21 A7.Page 148 of 330 obtained. If and as designated in the Specifications, the Service may be inclusive of application programming interfaces (APIs) developed by LCT Software to enable interaction and integration with the Service. Unless otherwise specified herein or other applicable contractual terms, all references to “Service” will be deemed to include any and all Optional Services. “Software” means any software (including client software for End Users’ devices) that LCT Software makes available for download or otherwise provides for use with the Service. “Subscription Period(s)” means the duration of Customers and End Users active, paid access to the Service, as designated in the Order(s). “Supported Modification”means a configuration of or modification to the Service requested by Customer that can be consistently supported by LCT Software via APIs, does not require direct database changes and is capable of being tested and maintained by LCT Software. 2. AUTHORIZED USERS.Only End Users may access or use the Service under Customer ’s account. Each End User may use any reasonable number of compatible devices for purposes of accessing the Service; provided that, LCT Software reserves the right to determine whether a number of devices is reasonable and, in its sole discretion, to place a corresponding cap on the number of devices. Unless expressly authorized by LCT Software, End User subscriptions cannot be shared or used by more than one individual but may be permanently reassigned to new End Users. The number of End User subscriptions purchased may be increased (under a new Order) but cannot be decreased during any Subscription Period. 3. USE OF THE SERVICE 3.1.LCT Software’s Responsibilities.LCT Software will: (i) provide to Customer support related to the Service in accordance with the LCT Software Support Terms accessible at https://zdrive.eu/gVe (which URL location and content may be updated from time to time by LCT Software) and (ii) provide the Service only in accordance with applicable laws and government regulations. 3.2.Customer ’s Responsibilities. Customer will (i)be responsible for meeting LCT Software’s applicable minimum system requirements for use of the Service; (ii) be responsible for End Users’ compliance with these Terms and for any other activity (whether or not authorized by Customer) occurring under Customer ’s account, (iii) be solely responsible for the accuracy, quality, integrity and legality of Communication Data, (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Service under its account, and notify LCT Software promptly of any such unauthorized access or use, and (v) use the Service only in accordance with the applicable documentation, laws and government regulations, and any written instructions provided by LCT Software to Customer. 3.3.Prohibitions.Customer will not, and will ensure that its End Users do not, (i) make the Service available to anyone other than End Users; (ii) sell, resell, rent, lease or transfer the Service in whole or in part to any third party (including Customer affiliates) without the express permission of LCT Software and execution of designated transfer documentation; (iii) use the Service to store or transmit infringing, libelous, or otherwise unlawful or tortious material, or to store or transmit material in violation of third-party privacy or intellectual property rights; (iv) use the Service to store or transmit viruses, worms, time bombs, Trojan horses and other harmful or malicious code, files, scripts, agents or programs; (v) interfere with or disrupt the integrity or performance of the Service or third-party data contained therein; (vi) attempt to gain unauthorized access to the Service or any related systems or networks; or (vii) obtain intellectual property rights to the use of any component of the Services (inclusive of APIs). 3.4.Software. End Users may need to download and install client Software (as made available by LCT Software or other third party authorized by LCT Software) on each device through which they intend to use the Service. All use of such Software will be governed by terms of the applicable license agreement or terms of use that accompanies or is made available in connection with the Software. Customer acknowledges that each End User (or authorized Customer representative) must accept such license agreement, and have Service-compatible device(s), to LCT Software LLC MSA – v1.0 DigEplan USA 14 Page 16 of 21 A7.Page 149 of 330 download, install, and/or use the Software. Nothing in these Terms will be deemed to grant to Customer rights of any kind in the Software. 3.5. Security Data and Privacy. Customer understands that failure to protect Security Data may allow an unauthorized person or entity to access the Service. In addition, Customer acknowledges that LCT Software generally does not have access to and cannot retrieve lost Security Data. If Customer loses Security Data, Customer may no longer have access to the Service. Customer agrees that: (i) Customer (or its End User) is solely responsible for collecting, inputting and updating all Security Data; (ii) LCT Software assumes no responsibility for supervision, management or control of Customer ’s and End Users’ Security Data; and (iii) LCT Software assumes no responsibility for any fraudulent or unauthorized use of the Software or any portion of the Service. To the extent that LCT Software has access to any personally identifiable information gathered from Customer or from End Users in connection with the Service, such information will be governed by the provisions of the LCT’s Privacy Policy, a copy of which is available on the LCT Software’s website at https://www.digeplan.com/privacy-policy/ (which URL location and content may be updated from time to time by LCT Software). 4.PROPRIETARY RIGHTS 4.1.Reservation of Rights. Subject to the limited rights expressly granted hereunder, LCT Software reserves all rights, title and interest in and to the Service and any associated Software and documentation, including all related Intellectual Property Rights. No rights are granted to Customer hereunder other than as expressly set forth herein. 4.2.Restrictions. In addition to the other prohibitions set forth in these Terms, Customer will not and will ensure that its agents do not (i) create derivate works based on the Service, (ii) copy, frame or mirror any part or content of the Service, other than copying or framing on Customer ’s own intranets or otherwise for Customer ’s internal business purposes in accordance with LCT Software’s applicable documentation, (iii) reverse engineer the Service, or (iv) access the Service (inclusive of any APIs) in order to build or patent a competitive product or service or to copy any features, functions or graphics of the Service. 4.3.Communication Data Ownership. Customer reserves all its rights, title and interest in and to the Communication Data. No rights are granted to LCT Software hereunder with respect to the Communication Data, except that LCT Software may (i) store, copy, process, and transmit such Communication Data for purposes of providing the Service to Customer and (ii) otherwise utilize Communication Data if and as permitted by the LCT Software’s Privacy Policy. 4.4.Customer Suggestions. Customer grants LCT Software a royalty-free, worldwide, transferable, sublicensable, irrevocable, perpetual license to use or incorporate into the Service (or LCT’s other software or services) any suggestions, enhancement requests, recommendations, or other feedback provided by Customer or End Users relating to the operation or features of the Service. 5.CONFIDENTIALITY 5.1. Definition. As used herein,"Confidential Information" means all confidential information disclosed by a party ("Disclosing Party") to the other party ("Receiving Party"), whether orally or in writing,that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii) is received from a third party without breach of any obligation owed to the Disclosing Party, or (iv) was independently developed by the Receiving Party. 5.2.Protection. Except as otherwise permitted in writing by the Disclosing Party and subject to the other terms of this Agreement (including LCT Software’s Privacy Policy), (i) the Receiving Party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but in no event less than reasonable care) not to disclose or use any Confidential Information of the Disclosing Party for any purpose outside the scope of these Terms, and LCT Software LLC MSA – v1.0 DigEplan USA 15 Page 17 of 21 A7.Page 150 of 330 (ii) the Receiving Party will limit access to Confidential Information of the Disclosing Party to those of its employees, contractors and agents who need such access for purposes consistent with these Terms and who are legally bound to protect such Confidential Information consistent with these Terms. 5.3.Compelled Disclosure. The Receiving Party may disclose Confidential Information of the Disclosing Party if it is compelled by law to do so, provided the Receiving Party gives the Disclosing Party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's cost, if the Disclosing Party wishes to contest, limit, or protect the disclosure. 6.WARRANTIES AND DISCLAIMERS 6.1. Specifications.Subject to the limitations set forth below, LCT Software warrants that the Service will operate in all material respects in accordance with the Specifications. As Customer ’s sole and exclusive remedy and LCT Software’s entire liability for any breach of the foregoing warranty, LCT Software will use commercially reasonable efforts to modify the Service so that it conforms to foregoing warranty. 6.2.Service Level Commitment. During the Subscription Period, LCT Software further warrants that the Service will meet the performance level specified in the Service Level Commitment, as made available by LCT Software at https://zdrive.eu/gVe (which URL location and content may be updated from time to time by LCT Software). The Service Level Commitment sets forth Customer ’s sole and exclusive remedy for LCT Software’s failure to achieve the stated Service performance level. 6.3.Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN,LCT SOFTWARE DOES NOT MAKE ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND LCT SOFTWARE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTIES ARISING OUT OF THE COURSE OF DEALING OR USAGE OF TRADE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. LCT Software will not be responsible to the extent failure of the Service to operate as warranted is caused by or results from: (i) any modification to the Service other than a Supported Modification; (ii) combination, operation or use of the Service with Customer’s or a third party's applications, software or systems; (iii) abuse, willful misconduct or negligence by anyone other than LCT Software or LCT Software’s designee; (iv) use of the Service other than in accordance with the terms of this Agreement and/or the applicable Specifications and LCT Software documentation or (v) any of the SLC Exclusions (as defined in the Service Level Commitment). 7.MUTUAL INDEMNIFICATION 7.1. Indemnification by Customer. Customer will defend (or settle), indemnify and hold harmless LCT Software, its officers, directors, employees and subcontractors, from and against any liabilities, losses, damages and expenses, including court costs and reasonable attorneys’ fees, arising out of or in connection with any third-party claim that: (i) a third party has suffered injury, damage or loss resulting from Customer ’s or any End User ’s use of the Service (other than any claim for which LCT Software is responsible under Section 7.2); or (ii) Customer or any End User has used the Service in a manner that violates these Terms or applicable law. Customer ’s obligations under this Section 7.1 are contingent upon: (a) LCT Software providing Customer with prompt written notice of such claim; (b) LCT Software providing reasonable cooperation to Customer, at Customer ’s expense, in defense and settlement of such claim; and (c) Customer having sole authority to defend or settle such claim. 7.2.Indemnification by LCT Software. Party will defend (or settle) any suit or action brought against Customer to the extent that it is based upon a claim that the Service, as furnished by LCT Software hereunder, infringes or misappropriates the Intellectual Property Rights of any third party, and will pay any costs, damages and reasonable attorneys’ fees attributable to such claim that are awarded against Customer. LCT Software’s obligations under this Section 7.2 are contingent upon: (a) Customer providing LCT Software with prompt written notice of such claim; (b) Customer providing reasonable cooperation to LCT Software, at LCT Software’s expense, in the defense and settlement of such claim; and (c) LCT Software having sole authority to defend or settle such claim. THIS SECTION 7.2 STATES THE ENTIRE OBLIGATION OF LCT SOFTWARE AND ITS LICENSORS WITH RESPECT TO ANY ALLEGED OR ACTUAL INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS BY THE SERVICE. LCT Software will have no liability under LCT Software LLC MSA – v1.0 DigEplan USA 16 Page 18 of 21 A7.Page 151 of 330 this Section 7.2 to the extent that any third-party claims described herein are based on any combination of the Service with products, services, methods, or other elements not furnished by LCT Software, or any use of the Service in a manner that violates this Agreement or the instructions given to Customer by LCT Software. 7.3.Mitigation Measures. In the event that (i) any claim or potential claim covered by Section 7.2 arises or (ii) LCT Software’s right to provide the Service is enjoined or in LCT Software’s reasonable opinion is likely to be enjoined, LCT Software may, in its discretion, seek to mitigate the impact of such claim or injunction by obtaining the right to continue providing the Service, by replacing or modifying the Service to make it non-infringing, and/or by suspending or terminating Customer ’s use of the Service with reasonable notice to Customer. In the case of a suspension or termination pursuant to this Section 7.3, LCT Software will refund to Customer a portion of fees prepaid by Customer for the then-current Subscription period, prorated to the portion of that Subscription period that is affected by the suspension or termination). 8.LIMITATIONS OF LIABILITY.EXCEPT THE PARTIES’ INDEMNIFICATION OBLIGATIONS UNDER SECTIONS 7.1 AND 7.2, IN NO EVENT WILL PARTY’S LIABILITY TO OTHER PARTY OR ANY THIRD PARTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER HEREUNDER OR, WITH RESPECT TO ANY SINGLE INCIDENT, THE AMOUNT PAID BY CUSTOMER HEREUNDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE INCIDENT. 8.1.Exclusion of Damages.NEITHER PARTY NOR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING, PRODUCING,OR DELIVERING THE SERVICE WILL BE LIABLE FOR ANY INCIDENTAL,SPECIAL,EXEMPLARY OR CONSEQUENTIAL DAMAGES,INCLUDING LOST PROFITS,LOSS OF DATA OR LOSS OF GOODWILL,SERVICE INTERRUPTION,COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE,WHETHER BASED ON WARRANTY,CONTRACT,TORT (INCLUDING NEGLIGENCE),PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY.THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT PARTY HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE,AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE.NOTHING IN THESE TERMS EXCLUDES OR RESTRICTS THE LIABILITY OF EITHER PARTY FOR DEATH OR PERSONAL INJURY RESULTING FROM ITS NEGLIGENCE. 8.2.Security and Other Risks. Customer acknowledges that, notwithstanding security features of the Service, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities, including enterprises, governments and quasi-governmental actors, as well as technologies, that may attempt to breach any electronic security measure. Subject only to its limited warranty obligations set forth in Section 6, LCT Software will have no liability for any security breach caused by any such persons, entities, or technologies. Customer further acknowledges that the Service is not guaranteed to operate without interruptions, failures, or errors. If Customer or End Users use the Service in any application or environment where failure could cause personal injury, loss of life, or other substantial harm, Customer assumes any associated risks and will indemnify LCT Software and hold it harmless against those risks. 8.3.Basis of Bargain. THE LIMITATIONS OF LIABLITY AND EXCLUSIONS OF DAMAGES SET FORTH IN THIS SECTION 8 ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN LCT SOFTWARE AND CUSTOMER AND WILL APPLY TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW. 9.SUBSCRIPTION PERIOD AND TERMINATION 9.1. Term of End User Subscriptions. End User Subscriptions purchased by Customer commence on the start date specified in the applicable Order and, unless terminated earlier in accordance with these Terms, continue for the term specified therein (the “Subscription Period”).A Subscription Period and/or pricing there on may be subject to prorating where LCT Software deems it appropriate LCT Software LLC MSA – v1.0 DigEplan USA 17 Page 19 of 21 A7.Page 152 of 330 to cause newly purchased Subscriptions to expire or renew simultaneously with Customer ’s pre-existing Subscription(s). Except as otherwise specified in the applicable Order, all Subscriptions will automatically renew for additional Subscription Periods equal to the expiring Subscription Period or one year (whichever is shorter), unless either party gives the other at least thirty (30) days’ notice of non-renewal before the end of the relevant Subscription Period. The per-unit pricing during any such renewal Subscription Period may be subject to annual pricing increase as designated by LCT Software and notified to Customer. Pricing increases will be effective upon renewal of the Subscription Period and annually thereafter, unless otherwise agreed to by the parties. If either party provides notice of non-renewal as set forth above, Customer ’s right to use the Service will terminate at the end of the relevant Subscription Period. 9.2.Termination or Suspension for Cause. A party may terminate any Subscription for cause upon thirty (30) days written notice to the other party of a material breach if such breach remains uncured at the expiration of such thirty (30) day period. In addition, LCT Software may, at is sole option, suspend or terminate Customer ’s or any End User ’s access to the Service, or any portion thereof, immediately if LCT Software, in its sole discretion: (i) if suspects that any person other than Customer or an End User is using or attempting to use Security Data, (ii) suspects that Customer or an End User is using the Service in a way that violates these Terms and could expose LCT Software or any other entity to harm or legal liability, or (iii) is or reasonably believes it is required to do so by law or court order. 9.3.Effect of Termination. Within thirty (30) calendar days following the end of Customer ’s final Subscription Period, Customer may request in writing LCT Software to provide a copy of Customer’s data and associated documents in a database dump file format. LCT Software will comply in a timely manner with such request; provided that, Customer (a) pays all costs of and associated with such copying, as calculated at LCT Software then-current time-and-materials rates; and (b) pays any and all unpaid amounts due to LCT Software. 9.4.Surviving Provisions. Sections 4 (Proprietary Rights), 5 (Confidentiality), 6.2 (Disclaimer), 7 (Mutual Indemnification), 8 (Limitation of Liability), 9.3 (Effect of Termination), 9.4 (Surviving Provisions) and 10 (General Provisions) will survive any termination or expiration of this Agreement. 10.GENERAL 10.1. Notice. Except as otherwise specified in this Agreement, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery, (ii) the second business day after mailing, or (iii) sending by confirmed email if sent during the recipient’s normal business hours (or, if not, then on the next business day). Notices will be sent to the address specified by the recipient in writing when entering into this Agreement or establishing Customer ’s account for the Service (or such other address as the recipient may thereafter specify by notice given in accordance with this Section 10.1). 10.2.Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the State of Illinois without regard to its conflict of law’s provisions. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois and each of the parties hereto waives any objection to jurisdiction and venue in such courts. 10.3.Compliance with Laws. Each party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States and other applicable jurisdictions. Without limiting the foregoing, Customer will not permit End Users to access or use the Service in violation of any U.S. export embargo, prohibition or restriction. 10.4.Relationship of the Parties. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or similar relationship between the parties. 10.5.Waiver and Cumulative Remedies. No failure or delay by either party in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a party at law or in equity. LCT Software LLC MSA – v1.0 DigEplan USA 18 Page 20 of 21 A7.Page 153 of 330 10.6.Severability.If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law,the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law,and the remaining provisions of this Agreement will remain in effect. 10.7.Assignment. Customer may not assign or transfer this Agreement, whether by operation of law or otherwise, without the prior written consent of LCT Software. Any attempted assignment or transfer, without such consent, will be void. Subject to the foregoing, this Agreement will bind and inure to the benefit of the parties, their respective successors and permitted assigns. 10.8.Publicity. Subject to the provisions of Section 5, each party will have the right to publicly announce the existence of the business relationship between parties. In addition, during the Subscription Period of Customer ’s Service use, LCT Software may use Customer ’s name, trademarks, and logos (collectively, “Customer’s Marks”) on LCT Software’s websites and marketing materials to identify Customer as LCT Software’s customer, and for providing the Service to Customer; provided that, LCT Software will use commercially reasonable efforts to adhere to any usage guidelines furnished by Customer with respect to Customer’s Marks. 10.9.Force Majeure. The Parties will not be liable for any delay or failure to perform under this Agreement to the extent such delay or failure results from circumstances or causes beyond the reasonable control of the Party. 10.10.Entire Agreement.These Terms, including any attachments hereto as mutually agreed upon by the Parties, constitute the entire agreement between the parties concerning its subject matter and supersedes all prior communications, agreements, proposals or representations, written or oral, concerning its subject matter. No modification, amendment, or waiver of any provision of these Terms will be effective unless in writing and signed by a duly authorized representative of each party against whom the modification, amendment or waiver is to be asserted. Notwithstanding any language to the contrary therein, no additional or conflicting terms or conditions stated in Customer ’s order documentation will be incorporated into or form any part of these Terms, and all such terms or conditions will be null. LCT Software LLC MSA – v1.0 DigEplan USA 19 Page 21 of 21 A7.Page 154 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Christopher Venatta, Senior Project Manager CC: Edgar Cano, Public Works Agency Director; Lara Biggs, City Engineer Subject: Sidewalk Improvement Program Plan Date: October 10, 2022 Recommended Action: Staff recommends City Council Accept and Place on File the Sidewalk Improvement Program Plan. Funding Source: Detailed funding information is included in the attached Sidewalk Improvement Program. CARP: Transportation & Mobility, Vulnerable Populations Council Action: For Action: Accept and Place on File Summary: Sidewalks allow all community members, regardless of economic status or physical ability, to travel safely throughout the City. Providing safe pathways to pedestrians not only helps the city's most vulnerable groups but also offers multi-modal travel options that are essential to meeting the goals outlined by the Climate Action and Resilience Plan (CARP). Overall, the City of Evanston has approximately 280 miles of installed public sidewalks, of which 19 miles are estimated to be in need of repair. Historically, the City has used the 50/50 sidewalk program as the primary means to replace substandard sidewalks. This was a voluntary program for replacing damaged sidewalk squares. On 9/27/2021, a recommendation was brought to the City Council to replace the 50/50 program, as the program did not comply with CARP, was not equitable, and did not meet City Council Goals. The proposed changes shifted t he cost of sidewalk repair away from property owners to the City, prioritized repair locations based on equity and need, established a program for sidewalk gap infill and streetlight modernization, and increased funding for sidewalk A8.Page 155 of 330 improvements. Under the new sidewalk improvement program, the City covers 100 percent of the cost associated with sidewalk replacement. While some previously contracted locations from last year's 50/50 program are still being constructed in this year's sidewalk contract, 2022 is the first year of the new Sidewalk Improvement Program. The Sidewalk Improvement Program provides a framework for the administration of both sidewalk replacement and sidewalk gap infill. This guide outlines sidewalk replacement criteria, sidewalk improvement phases, and costs associated with the program. The sidewalk phases are as follows: •Phase 1: Public and Private K-12 Schools, including Safe Routes to School (SRTS) and Senior Living Facilities •Phase 2: Hospitals and Medical Clinics •Phase 3: Transit Facilities •Phase 4: Grocery Stores •Phase 5: City Facilities and Parks •Phase 6: Arterial Streets •Phase 7: Residential Streets Phases 1 and 2 were chosen to promote equity by prioritizing sidewalks used by vulnerable populations. This includes children, senior citizens, and those using medical facilities. Phases 3, 4, and 5 are prioritized to improve the City’s pedestrian transportation networks and promote safe and efficient non-vehicular travel. Transportation and mobility is a focus area of CARP with the specific goal of reducing vehicle miles traveled and increasing trips made by walking, bicycling, and transit. These phases were ranked based on demand by pedestrian travelers, public transportation stations, places to access fresh food, and public facilities such as libraries and parks. The final phases will address the remainder of the City’s sidewalks. Since the final phases will have the largest amount of work, they will be broken out into sub-stages. These sub-stages will provide a rotation to move through the City until all locations have been addressed. Depending on funding levels, some stages will take multiple years to complete. The locations for each phase shown in the attached guide will be updated by the City as new facilities are added and any necessary changes need to be made. Each year, additional areas may be improved through the program that does not follow the phasing ord er due to geographical funding restrictions. This may include Community Development Block Grant funds that must be used in defined low/moderate income areas; Tax Increment Finance (TIF) funding that is restricted to TIF district boundaries; as well as othe r location-specific funding sources. In addition, the Sidewalk Improvement Program Plan provides guidance, based on the current City Code, for what constitutes a sidewalk needing repair. This provides clarity to staff and property owners to focus on serious deterioration that impedes the safe use of the sidewalk by vulnerable populations versus focusing on small cracks and deterioration that are more Page 2 of 17 A8.Page 156 of 330 aesthetic in nature. This will allow the City's funding to go further in dealing with the biggest safety needs. Legislative History: On September 27, 2021, the City Council accepted and placed on file recommendations for the 2022 Sidewalk Improvement Program. Attachments: Sidewalk Improvement Program Page 3 of 17 A8.Page 157 of 330 Sidewalk Improvement Program City of Evanston, Public Works Agency October 2022 1 Page 4 of 17 A8.Page 158 of 330 Introduction Sidewalks allow all members of the community regardless of economic status or physical ability to safely travel throughout the City. Providing safe pathways to pedestrians not only helps the most vulnerable groups within the City, it also provides multi-modal travel options that are essential to meeting the goals outlined by the Climate Action and Resilience Plan (CARP). Overall, the City of Evanston has approximately 280 miles of installed public sidewalk, of which 19 miles is estimated to be in need of repair. Historically, the City has used the 50/50 sidewalk program as the primary means to replace substandard sidewalks. This was a voluntary program for replacing damaged sidewalk squares. Per the City Code, the maintenance and repair of sidewalks is the responsibility of the adjacent property owner, however, the 50/50 program was in place for several years. In 2020, the cost to the property owner was approximately $100 per typical sidewalk square and only small repairs were eligible. The 50/50 program did not handle larger sections of damaged sidewalk where repair would require multiple property owners to agree to participate in the repair program. Additionally, the program did not address sidewalk gaps. The City does not currently have a program for closing sidewalk gaps except under major reconstruction projects, which do not typically occur on residential streets. On 9/27/2021, a recommendation was brought to the City Council to replace the 50/50 program. The program did not comply with the Climate Action and Resilience Plan (CARP), equity, and City Council Goals. The proposed changes shift the cost for sidewalk repair to the City, prioritize repair locations based on equity and need, establish a program for gap infill and streetlight modernization, and increase funding for sidewalk improvements. Under the new sidewalk improvement program, the City will cover 100 percent of the cost associated with sidewalk replacement. 2 Page 5 of 17 A8.Page 159 of 330 Sidewalk Maintenance Prior to the dissolution of the 50/50 program, the City of Evanston did not have a program for the regular inspection of the condition of the City’s sidewalk. Instead, staff relied on community members to file 311 requests when the sidewalk has deviated enough to form a trip hazard or has fallen into a general state of disrepair. Once a community member is aware of the sidewalk issue, the following process was followed: 1. The City is made aware of sidewalk concerns primarily by way of a request filed in the 311 system, which gets assigned to the Streets Division of the Public Works Agency 2. The Streets Division assesses the site and completes a temporary patch. In most cases, the temporary patch is completed within 2-3 days. The request is then transferred to the Capital Planning & Engineering Bureau for inclusion in the sidewalk replacement program. 3. The adjacent property owner is sent information by Capital Planning staff explaining the 50/50 sidewalk program and inviting them to participate. The community members sign up for the program in mid-May and the sidewalks are replaced by the end of August. 4. If interested, the property owner marks the square(s) to be addressed and notifies the City of their interest. 5. Once the sidewalk replacement contract is awarded by City Council and the cost per square is calculated, the property owner is sent an invoice for their share of the replacement cost 6. If the property owner does not respond, City staff follows up to verify if they are still interested in participating in the program 7. The property owner pays the invoice, verifying their participation This seven step process requires significant resources and time commitment for both community members and City staff. Switching to a priority based program will streamline the process and implement sidewalk improvements at the most critical locations first. 3 Page 6 of 17 A8.Page 160 of 330 Replacement Criteria According to Section 7-3-2-10 (B) of the Evanston City Code, in order for a section of sidewalk to be considered substandard and qualify for replacement, it must meet at least one of the following criteria: ●Vertical Displacement. A shifting in the underlying base causing an unevenness of pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a height difference of one (1) inch or more to the adjacent sidewalk square shall be replaced; ●Sloping. An abrupt change in the slope of the whole sidewalk square; ●Cracking. A separation of the sidewalk pavement caused by cracks forming in the concrete. Sidewalk squares that are broken and/or separated into three (3) or more pieces with cracks equal or greater to one-fourth (¼) inch in width shall be replaced; ●Spalling/Scaling. The flaking away of the hardening concrete. Sidewalk squares that have spalling or scaling to thirty-three percent (33%) or more of the surface shall be replaced; ●Sidewalk squares that require improvement to meet the Americans With Disabilities Act (ADA) guidelines. Within these criteria, staff estimates indicate that approximately 19 miles (7%) of the City’s existing sidewalks are in need of replacement. Sidewalk Not Meeting Criteria The City does not repair sidewalks and curbs that do not meet the criteria of the Sidewalk Improvement Program.Conditions such as ponding water on a sidewalk, icy conditions or mud on the sidewalk are the responsibility of the property owner to maintain. According to Section 7-2-9-3 of the City Code, the property owner or tenant must maintain sidewalks clear of snow, ice, dirt, weeds, and other obstructions. Sections of sidewalk prone to ponding water that don't meet the program criteria may be eligible for a post-rainfall event check. This check is designed to assess whether areas of concerns have sufficiently drained within 72 hours, the duration the City allows for normal drainage. These checks are performed in the spring, summer and fall following a moderate rain event. If a post-rainfall event check finds a property to have standing water on the sidewalk or curb for a longer duration than acceptable, City staff will contact the property owner regarding options to improve the condition and discuss further City participation. 4 Page 7 of 17 A8.Page 161 of 330 When a sidewalk drains in an appropriate amount of time, the City will not take any further action on the matter. The following is a list of suggestions that may improve sidewalk drainage. 1.Identify sources of water and evaluate if the sources can be reduced or relocated to minimize discharge to the sidewalk 2.Consider using a power edger to edge your lawn adjacent to the sidewalk. The intention is to create a small reservoir which will hold the water off pavement. 3.Consider hiring a contractor to regrade the parkway. Only a small section of parkway immediately adjacent to the area of concern may need to be re-graded to allow water to continue to move off of the sidewalk. 4.Consider installing an infiltration trench along the edge of sidewalk to allow the water to drain more quickly into the soil. 5.Consider hiring a contractor to rebuild or repair the sidewalk at an elevation or slope that improves drainage. 5 Page 8 of 17 A8.Page 162 of 330 Sidewalk Program Phases In order to use sidewalk replacement funding in the most equitable manner, the City was broken down into phases based on a hierarchy of priority locations. The phases are as follows: ●Phase 1: Public and Private K-12 Schools including Safe Routes to School (SRTS) and Senior Living Facilities ●Phase 2: Hospitals and Medical Clinics ●Phase 3: Transit Facilities ●Phase 4: Grocery Stores ●Phase 5: City Facilities and Parks ●Phase 6: Arterial Streets ●Phase 7: Residential Streets Phases 1 and 2 were chosen to promote equity by prioritizing sidewalks used by vulnerable populations. This includes children, senior citizens, and those using medical facilities. Phases 3, 4, and 5 are prioritized to improve the City’s pedestrian transportation networks and promote safe and efficient non-vehicular travel. Transportation and mobility is a focus area of CARP with the specific goal of reducing vehicle miles traveled and increasing trips made by walking, bicycling and transit. These phases were ranked based on demand by pedestrian travelers; public transportation stations, places to access fresh food, and public facilities such as libraries and parks. The final phases will address the remainder of the City’s sidewalks. Since the final phases will have the largest amount of work they will be broken out into substages. These substages will provide a rotation to move through the City until all locations have been addressed. Figure 1 is a map showing the locations of all phases of the sidewalk program. This map will be updated by the City as new facilities are added and any necessary changes need to be made. Each year, additional areas may be improved through the program that do not follow the phasing order due to geographical funding restrictions. This may include Community Development Block Grant funds that must be used in defined low/moderate income areas; Tax Increment Finance (TIF) funding that is restricted to TIF district boundaries; as well as other location specific funding sources. 6 Page 9 of 17 A8.Page 163 of 330 Figure 1 - Map of the Evanston Sidewalk Network by phase. 7 Page 10 of 17 A8.Page 164 of 330 Sidewalk Maintenance Cost The cost for the full program was established by evaluating sample blocks in many different areas throughout the City and creating an estimate of work necessary to improve all sidewalk locations to the defined criteria. This estimate was then expanded to all City blocks and broken down by Phase. The cost to replace sidewalks along both sides of a street is approximately $6.00 per foot of street. The cost estimate for replacing damaged sidewalk squares across all of Evanston is approximately $3,500,000. Figure 2 shows those costs per Phase. Figure 2 -Cost per phase for substandard sidewalk replacement 8 Page 11 of 17 A8.Page 165 of 330 Sidewalk Repair Costs Street Length (ft)Cost at $6/foot Phase 1 163,081 ft $978,486 Phase 2 27,993 ft $167,958 Phase 3 43,917 ft $263,502 Phase 4 6,199 ft $37,194 Phase 5 43,016 ft $258,096 Phase 6 24,706 ft $148,236 Phase 7 279,487 ft $1,676,920 Total 588,399 ft $3,530,392 Table 1 -Cost per phase Years Per Phase Based on Funding Level $250,000/year $500,000/year $750,000/year Phase 1 3.9 2.0 1.3 Phase 2 0.7 0.3 0.2 Phase 3 1.1 0.5 0.4 Phase 4 0.1 0.1 0.0 Phase 5 1.0 0.5 0.3 Phase 6 0.6 0.3 0.2 Phase 7 6.7 3.4 2.2 Total 14.1 7.1 4.7 Table 2 -Years per phase based on funding level 9 Page 12 of 17 A8.Page 166 of 330 Sidewalk Gap Infill Phases Drawing on the City’s Multi Modal Transportation Plan and other data on sidewalk gaps from the Chicago Metropolitan Agency for Planning’s Regional Sidewalk Inventory, staff estimates that there are approximately 30 miles of streets with sidewalk gaps. This includes locations where the sidewalk is missing on one or both sides of a street. Sidewalk gap infill is not possible at all locations due to space limitations or property line constraints. There are utility poles and mature trees in areas that also impact the construction of new sidewalks. Additionally, at many locations, property owners have built infrastructure such as fences, landscaping elements, and patios into the City’s ROW in areas where no sidewalks exist. This infrastructure must be removed from the City’s ROW to construct new sidewalk. While this may be an inconvenience for individual property owners, many of these locations create an unsafe condition where community members must walk or ride in the street to bypass the sidewalk gaps. Figure 3 shows all phases of the sidewalk gap infill. Similar to sidewalk maintenance, the sequence of work may change due to funding restrictions. 10 Page 13 of 17 A8.Page 167 of 330 Figure 3 - Map of Evanston Sidewalk Gaps by phase. 11 Page 14 of 17 A8.Page 168 of 330 Sidewalk Gap Costs The cost to install a sidewalk where one does not exist is estimated at $100 per foot of street, based on averages of recent inspections. This cost includes additional work such as driveway repairs, tree removal, correcting grading issues, and landscape restoration, and is an average that combines gaps with no completed sidewalks and gaps with sidewalks on one side of the street. In total, the cost estimate to infill all of the identified gaps is approximately $16,000,000. Half of the total replacement cost comes from residential streets in phase seven. Figure 4 - Cost per phase for gap infill. 12 Page 15 of 17 A8.Page 169 of 330 Gap Infill Cost Street Length (ft)$100/foot Phase 1 18612 ft $1,861,200 Phase 2 3856 ft $385,600 Phase 3 23937 ft $2,393,700 Phase 4 2136 ft $213,600 Phase 5 31224 ft $3,122,400 Phase 6 2341 ft $234,100 Phase 7 81165 ft $8,116,469.97 Total 163271 ft $16,327,070 Table 3 - Cost per phase Years Per Phase: Gap Infill 250,000/year 500,000/year 750,000/year Phase 1 7.4 3.7 2.5 Phase 2 1.5 0.8 0.5 Phase 3 9.6 4.8 3.2 Phase 4 0.9 0.4 0.3 Phase 5 12.5 6.2 4.2 Phase 6 0.9 0.5 0.3 Phase 7 32.5 16.2 10.8 Total 65.3 32.7 21.8 Table 4 -Years per phase based on funding level 13 Page 16 of 17 A8.Page 170 of 330 Summary of Costs Summarized Costs Sidewalk Repair Sidewalk Gap Infill Cost per foot $6 $100 Phase 1 $978,486 $1,861,200 Phase 2 $167,958 $385,600 Phase 3 $263,502 $2,393,700 Phase 4 $37,194 $213,600 Phase 5 $258,096 $3,122,400 Phase 6 $148,236 $234,100 Phase 7 $1,676,920 $8,116,469.97 Total $3,530,392 $16,327,070 Table 5 - Total cost per phase for sidewalk repair and gap infill 14 Page 17 of 17 A8.Page 171 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Sean Ciolek, Facilities & Fleet Management Div. Manager CC: Michael Rivera, Interim Administrative Services Director Lukasz Tatara, Interim Parking Manager/FFM Supervisor Subject: Update on Emergency Electrical Repairs at Fire Station #5 Date: October 10, 2022 Recommended Action: Staff recommends the City Council accept and place on file this report that describes emergency electrical repairs required at Fire Station #5. On Sep tember 25, the Fire Station experienced an unexpected power failure. Upon inspection by City staff, it was apparent that the insulation on the wires was compromised causing a shortage. Due to the urgency of the repairs for safety and operational reasons, staff immediately informed the City Manager and began working with a vendor on the emergency repairs. Repairs were performed by Ron Jones Electric Inc. (695 Schneider Dr, South Elgin, IL 60177) and cost $38,885. Funding Source: This project was funded by the Capital Improvement Fund 2022 General Obligation Bond, which has a line item for Facilities Contingency (Account 415.40.4122.65515 - 622013). This item has an FY 2022 budget of $600,000, with $287,789 remaining. CARP: N/A Council Action: For Action: Accept and Place on File Summary: On the morning of Sunday (September 25), Facilities and Fleet Management (FFM) staff received a call that a switch gear at Fire Station #5 was smoking and that there was a strong electric smoke smell. ComEd was called to the scene. A City technician, with a ComEd representative, confirmed that the short was between the ComEd pedestal and building switchgear. Given that the backup generator has minimal coverage of the building, FFM staff, Fire Chief, and the City Manager decided to take the station offline, relocate fire personnel to A9.Page 172 of 330 another station, and hire a vendor on an emergency basis. On very short notice, staff was only able to find one available vendor, Ron Jones Electric Inc., from South Elgin that would be able to perform such work. The vendor was referred to the City by another reputable City vendor, Utility Dynamic Company. That vendor has worked on previous City Electrical projects. On Tuesday, September 27, the vendor removed and installed new wiring int o the conduits between the Comed pedestal and the building switchgear, the following day all terminations were finalized and the building was placed back into full service. Staff was provided with a rough estimate to procure the industrial-sized wire conductors. A final invoice including labor and the cost of the use of heavy equipment to handle the cabling was provided and submitted for payment last week. Attachments: Ron Jones Electric Invoice - Fire 5 Electrical Repairs Page 2 of 3 A9.Page 173 of 330 11-10619 (847) 878-2678 cwoppel@cityofevanston.org City of Evanston 2100 Ridge Ave Evanston, IL 60201 ST1061 Station 5 power 2830 Central St Evanston, IL 60201 If you have any questions please contact Jason x 303 ACCOUNT NO PO NUMBER TAX STATUS / FEIN DATE SHIPPED TERMS – Interest accrued at 1.5% per month thereafter INVOICE DATE PAGE EVSTN 36-2612693 Net 30 10/6/2022 Thank You for trusting us with your electrical, data and telecommunication needs. Please send your comments to mail@rjeil.com For more information on all our products and services, call or visit us at www.rjeil.com Please send your payment to 695 Schneider Drive South Elgin, IL 60177 Credit Cards NOW ACCEPTED! Visit http://www.rjeil.com/customer-service/payment and select Customer Service. 1 INVOICE SOLD TO SHIP TO Furnish labor and material needed to restore power to Fire Station #5. ITEM NO QUANTITY DESCRIPTION UNIT PRICE EXTENDED 1 Labor and Material 38,885.00 38,885.00 TOTAL AMOUNT 38,885.00 Page 3 of 3 A9.Page 174 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager CC: Edgar Cano, Interim Public Works Director, Darrell King, Water Production Bureau Chief Subject: Resolution 63-R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property Date: October 10, 2022 Recommended Action: At the request of several community members and based on comments made during the August 8, 2022, A&PW meeting, the staff is presenting a revised Resolution 63 -R-22, Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Exces s of $15,000 Per Repair For A Residential Property, for the A&PW Committee and City Council consideration. Funding Source: An unknown amount would need to be funded for the repair of private sewer repairs in excess of $15,000. Funding would come from the Sewer Fund account 515.40.4535.65515, which has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer system. Council Action: For Action Summary: A community member has requested that the City provide financial assistance for extraordinary sewer in language following the provided community The expenses. repair member considering this proposed resolution: PUBLIC BENEFIT STATEMENT: Implementing an Extraordinary Sewer Repair Expense Program will be to the benefit of a large number of Evanston property owners as it will prevent their properties from being associated with having the potential for an extraordinary sewer repair expense, a risk factor that will A10.Page 175 of 330 diminish the value of their property. By ensuring that no property owner will be exposed to an extraordinary sewer repair expense, property owners will benefit by realizing the full market value of their property. Additionally, it is in the best interest of all Evanston’s residents for a City program to be in place that will prevent the periodic occurrence of an extraordinary sewer repair expense from causing significant financial harm to its citizens. BACKGROUND: This topic has been discussed at the APW Committee on four occasions, March 8, 2021, September 27, 2021, January 10, 2022, and February 14, 2022. In addition, the proposed Resolution 63-O-22 was presented at the August 8, 2022, APW meeting and was held in committee pending further modifications. Attached is the staff memorandum presented at the February 14 meeting and a summary of the previous discussions. As indicated in the attached memorandum, staff estimates that approximately 5,000 (or 34%) of the 14,400 sewer laterals in Evanston could have sewer repair costs in excess of $15,000. Staff also estimates that if the City paid the sewer lateral repair costs in excess of $15,000, it could place a $50 million unfunded liability onto the City's Sewer Fund. The following table provides information on how much Evanston would have paid in the past five years if this resolution had been in effect. Property owners must undertake numerous other repairs to realize the full market value of their home, which could be an expensive burden on the property owner. This could include repair of the building foundation, replacement of a roof, or window replacement in a historic building. Additionally, Staff does not believe that paying for sewer repairs in excess of $15,000 is equitable to low and moderate-income community members. Legislative History: Resolution 63-R-22 was tabled to the next meeting on August 8, 2022. Resolution 63-R-22 was tabled to the next meeting on September 12, 2022. Page 2 of 6 A10.Page 176 of 330 Resolution 63-R-22 was tabled to the next meeting on September 27, 2022. Attachments: Resolution 63-R-22 Page 3 of 6 A10.Page 177 of 330 9/12/22 63-R-22 A RESOLUTION Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property WHEREAS, the City of Evanston owns and operates a combined sewer system for the benefit of all residents that transmits and treats sewerage as a means of protecting public health (“City System”); and WHEREAS, residential dwellings are required to connect to the City System and no septic treatment fields are permitted in the City; and WHEREAS, the owner of the residential property is responsible for maintaining the residential building sewer line that connects the dwelling to the City System (commonly referred to as the “Private Lateral”); and WHEREAS, sewer repairs to the Private Lateral are usually unexpected and can be costly; and WHEREAS, the cost of such repairs may cause an owner to delay or forego undertaking the required repairs thereby creating a public nuisance, hazardous condition and threat to the environment; and WHEREAS, to abate the nuisance and protect the environment, the City is willing, in certain defined circumstances, to pay those costs in excess of $15,000 that are necessary to repair a Private Lateral in order to abate the nuisance and mitigate further harm to the environment. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: Page 4 of 6 A10.Page 178 of 330 63-R-22 ~2~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City will provide financial assistance for the costs of repairing a Private Lateral that are in excess of $15,000 to the owner of a single family residential property, or duplex residential property when: 1) A Private Lateral Repair is needed to alleviate a current public nuisance, hazardous condition and threat to the environment as determined by the Director of Public Works Director or their designee; and 2) The location of such needed Private Lateral Repair is located within the City’s Right-Of-Way and the property owner obtains the necessary Right-Of-Way and Plumbing permits; and 3) The property owner demonstrates that the gross Household Income for each property that benefits from the Private Lateral Repair does not exceed $200,000; and 4) The property to be benefitted by the Private Lateral Repair has a Total Estimated Market Value of less than $540,000 as determined by the Cook County Assessor and set forth on the Cook County Assessor’s Office website. SECTION 3: The first $5,000 of the financial assistance provided by the City will be in the form of a deferred loan at zero (0%) interest with no monthly payments. The Deferred Loan will be secured by and recorded against the property or properties benefitted and become payable in full when the property is sold or title is otherwise transferred, or in the event of the death of the mortgagee. SECTION 4: The $15,000 repair value set forth in Section 2 at the time of passage in 2022 shall be adjusted each January based on the Engineering News Page 5 of 6 A10.Page 179 of 330 63-R-22 ~3~ Record construction cost index. The $200,000 gross Household Income maximum set forth in Section 2 at the time of passage shall be adjusted each January based on the change in the Consumer Price Index, Chicago-Naperville-Elgin area. The $540,000 Total Estimated Market Value set forth in Section 2 at the time of passage shall be adjusted to the Cook County Assessor’s Office median market value estimate for a single-family home in Evanston Township. SECTION 5: The financial assistance set forth herein will be provided retroactively to the Owner for each property that met all of the conditions set forth in Section 2 provided that the property owner paid for and completed the Private Lateral Repair on or after January 1, 2021. SECTION 6: This resolution will be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Page 6 of 6 A10.Page 180 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Resolution 68-R-22, Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls Date: October 10, 2022 Recommended Action: Councilmember Burns recommends adoption of Resolution 68 -R-22, Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls. Sole source purchase requires 2/3 vote of the Councilmembers. Funding Source: This contract of $40,000 will be funded by ARPA funds (Account No. 170.99.9972.6551 5). Council Action: For Action Summary: In Evanston, like most cities, police are the default responders for most 911 calls. Many of these calls are related to low-priority and low-risk quality-of-life and behavioral health issues. When all of these calls fall on the police’s shoulders, they are forced into social worker and counselor roles for which they have not been trained, they have less time to focus on serious crime, and they run the risk of negative interactions and uses of force. All of these is sues can break down community trust in police, which is essential for police to effectively prevent and solve crime. Other jurisdictions have shown that the entire community benefits when low-priority calls can be taken off the police’s plate and handled through a carefully designed alternative. For example, calls related to mental health, addiction, and homelessness can often be handled by responders who specialize in behavioral health issues. Juvenile complaints, neighbor disputes, noise complaints, and disturbances can often be handled by people trained in mediation and conflict resolution. By sending the right responder to each 911 call, cities are rebuilding the trust of citizens and improving public health and safety. A11.Page 181 of 330 The Law Enforcement Action Partnership (LEAP) is a nonprofit organization that has designed “community responder” programs tailored to specific cities around the country. LEAP conducts research on existing programs, investigates local 911 call data, talks to a broad range of city stakeholders to understand local resources and priorities, and designs a process for community input on key questions. LEAP brings in police representatives to vet program safety and secure the trust of local law enforcement. LEAP is proposing to perform the scope of work outlined in the LEAP agreement (attached), culminating guiding LEAP with design consider and Evanston to response expanded alternatives for administrative alternatives that prevent a significant share of unnecessary in person patrol responses (e.g. non-injury accident reports, minor theft with no evidence). LEAP will perform these service from the date of the agreement execution through September 30, 2023. The cost to perform this work is $40,000. Councilmember Burns is also recommending that the City hire a contractual employee that, under basic supervision from the City Manager's office, would perform a full range of executive support services and administrative functions for the Reimagining Public Safety Committee & Working Groups. The contractor would perform research as assigned by the Mayor and Working Group Chairs, respond to committee member and r esident inquiries, and coordinate meetings, special events and calendars for the committee and working groups. The full job description for this proposed Administrative Analyst position is attached. Staff recommends that the position be paid $20 to $30 per hour based on experience and qualifications. Upon successfully completing the hiring process for this position, City staff will seek City Council approval to have the City Manager execute an agreement with the proposed candidate for this position. Legislative History: At the August 17, 2022 Human Services Committee meeting, the committee voted to move Resolution 68-R-22 onto the City Council for adoption. Attachments: Resolution 68-R-22 LEAP Agreement Adm Analyst to RPSC Job Description Page 2 of 19 A11.Page 182 of 330 10/10/2022 68-R-22 A RESOLUTION Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls Whereas, the City of Evanston, Cook County, Illinois (“City”), is a home rule unit of government and, pursuant to the provisions of Section 6(a) of Article VII of the Illinois Constitution, may exercise any power and perform any function pertaining to its government and affairs; and Whereas, the City has established a Reimagining Public Safety Committee to proactively build a new public safety strategy rooted in true prevention, accountability, and restoring community wellbeing; and Whereas, the Reimagining Public Safety Committee has explored carefully designed alternative ways to respond to low-priority 911 calls, so the police is not the default responder to these calls; and Whereas, the Law Enforcement Action Partnership (LEAP) is a nonprofit organization that has designed “community responder” programs tailored to specific cities around the country; and Whereas, the City seeks to enter into an Agreement with LEAP whereby LEAP staff will work with City Staff, the Reimagining Public Safety Committee, and the community to research and recommend new alternatives to respond to low-priority 911 calls; and Page 3 of 19 A11.Page 183 of 330 68-R-22 ~2~ Whereas, the City will need a management analyst to administer the relationship between the City and LEAP. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized to sign the Agreement with LEAP, attached hereto as Exhibit 1. SECTION 3: The City Manager, or his designee is hereby authorized and directed to negotiate any additional conditions or terms of the Agreement with LEAP as may be determined to be in the best interest of the City. SECTION 4: That this Resolution 68-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 19 A11.Page 184 of 330 68-R-22 ~3~ EXHIBIT 1 Page 5 of 19 A11.Page 185 of 330 PROFESSIONAL SERVICES AGREEMENT THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered between the City of Evanston, Illinois (“City”), a municipal corporation in and of the State of Illinois, and Law Enforcement Action Partnership (“Consultant”), an international not- for-profit organization. This agreement is made and entered into on ___________________. WITNESSETH THAT: WHEREAS, The City is seeking professional services in the creation of a best-practice based plan for implementation of a Community Responder Model to handle some police calls for service; and, WHEREAS, Consultant represents that it is a skilled, experienced and competent consulting firm, with the personnel and knowledge to perform the professional services set forth hereinafter for the City. NOW, THEREFORE, in consideration of the mutual promises and covenants set forth below, the parties agree as follows: SECTION 1. CONSULTANT Consultant is a uniquely qualified vendor to provide a best-practice based plan for implementation of a Community Responder Model for the City. The organization is composed of police, prosecutors, judges, and other law enforcement officials advocating for criminal justice and drug policy reform that will make communities safer and more just. They are dedicated to and specialize in the area of police-community relations, and they have worked with numerous other communities throughout the country in the development of Community Responder Models. SECTION 2. SCOPE OF SERVICES The Consultant will undertake and provide the City with all services as detailed in the scope of services attached as Exhibit A (“Services”). SECTION 3. PAYMENT The remuneration for the Services shall be for an amount not to exceed Forty Thousand Dollars and Zero Cents ($40,000.00) for the performance of tasks during the term. Consultant shall submit invoices for payment on a quarterly basis. Such invoices shall detail the Services provided during the invoice period, list the total charges for such Services, and total amount of reimbursable expenses incurred during the invoice period, listed by category and type of expense. All invoices shall be accompanied by such supporting documentation and information substantiating the invoiced amount or expenses incurred, as may be requested by the Page 6 of 19 A11.Page 186 of 330 City. The City shall tender payment in accordance with the Illinois Local Government Prompt Payment Act, 50 ILCS 505/1 et seq. SECTION 4. LIMITATIONS ON ASSIGNMENT AND SUBCONTRACTING The City is relying upon the professional skill and experience of Consultant. Therefore, assignment or subcontracting of this Agreement by Consultant is prohibited, without the prior written consent of the City. SECTION 5. TERMINATION A. Termination of Agreement for Cause. If, through any cause, Consultant fails to fulfill in a timely and proper manner its obligations under this Agreement, or if Consultant defaults in the performance of any terms or conditions of this Agreement, the City shall have the right to terminate this Agreement by giving written notice to Consultant specifying the effective date of the termination, at least five (5) days before such effective date. In the event of such termination, Consultant will be paid for the Services actually performed and reasonable expenses incurred up to the effective date of termination. B. Termination of Agreement without Cause. The City may terminate this Agreement at any time and without cause upon giving Consultant twenty (20) days prior written notice. The notice of termination shall be made by mailing written notice to Consultant by certified mail to its usual place of business. If such termination occurs, Consultant will be paid for the Services actually performed and reasonable expenses incurred up to the effective date of termination. SECTION 6. TERM This Agreement shall commence upon the full execution of this Agreement, as indicated by the date entered above, and it shall expire on September 30, 2023 unless earlier terminated or extended by mutual written agreement. SECTION 7. DISPUTE RESOLUTION If during the term of this Agreement the parties are unable to resolve a dispute or controversy among themselves, prior to instituting any court action the parties shall first try, in good faith, to settle the dispute by non-binding mediation. All mediation proceedings shall take place in Cook County, Illinois. Each party shall bear the costs of mediation themselves. SECTION 8. INSURANCE Consultant shall, at its expense, maintain with an insurance company authorized to do business in the State of Illinois and having at least an “A” rating from A.M. Best, no less than the following insurance: Page 7 of 19 A11.Page 187 of 330 A. Professional Liability/Errors and Omissions Insurance, with a One Million Dollar and Zero Cents ($1,000,000.00) annual aggregate. This annual aggregate amount requirement for professional liability / errors and omissions may be met on a combined basis, i.e., by combining such insurance maintained by Consultant with similar insurance maintained by any subcontractor (to the extent that a subcontractor is consented to by the City through the process described above in this Agreement). B. General Liability Insurance, with a combined single limit of One Million Dollars and Zero Cents ($1,000,000.00) per occurrence and One Million Dollars and Zero Cents ($1,000,000.00) in the aggregate. Consultant shall also provide, upon the City’s request, complete copies of any insurance policies required hereunder. SECTION 9. CONFIDENTIALITY Due to the nature of the Services to be provided by Consultant hereunder, Consultant agrees that all work product, including, but not limited to, all documents, databases, reports, opinions, and information prepared hereunder and/or furnished to Consultant by the City, is confidential, and shall not be divulged, in whole or in part, to any person or entity, other than duly authorized representatives of the City, without prior written approval of the City; but excepting therefrom, instances wherein disclosure is required by law, including by order of a court of competent jurisdiction or disclosure under oath in a judicial proceeding. Consultant shall take all necessary steps to ensure that all its employees, agents, and/or contractors abide by and adhere to this confidentiality requirement. If, during the term of this Agreement, Consultant comes into possession of documents, data, reports, opinions or other information of the City and not prepared by Consultant, Consultant agrees to destroy and delete such documents, data, reports, opinions and other information at the termination of this Agreement pursuant to the Data Privacy Agreement between the Parties executed May 23, 2022. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemption to the disclosure of such records or part thereof is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. Page 8 of 19 A11.Page 188 of 330 SECTION 10. CONFLICT OF INTEREST The City recognizes that Consultant does not provide Services exclusively to the City. During the term of this Agreement, Consultant agrees not to accept employment, or to perform for or on behalf of another client for which a conflict of interest between the City and Consultant would be created, without the prior written consent of the City and Consultant. Assisting other communities with grant or loan applications that may be in competition with the City is not considered a conflict of interest, but Consultant will disclose, subject to confidentiality obligations, any such projects to the City prior to accepting the engagement. SECTION 11. INDEMNIFICATION To the full extent permitted by law, Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, agents, and employees from and against all claims, demands, losses, and expenses, including but not limited to reasonable attorneys' fees, to the extent arising out of or resulting in whole or in part from any negligent act or omission, and/or from any failure to perform Consultant's duties under this Agreement, attributable to Consultant its employees, agents, and subcontractors, and any other person or entity for whose conduct Consultant may be liable under Illinois law. SECTION 12. RECORDS Consultant shall use Generally Accepted Accounting Principles (“GAAP”) in recording and documenting all costs and expenditures related in whole or part to the performance of this Agreement. Such costs and expenditures shall be supported by time records, invoices, contracts, vouchers, or other accounting documents pertaining in whole or in part to this Agreement and shall be clearly identified and readily accessible to the City. At any time during normal business hours and as often as the City may deem necessary, Consultant shall make available to the City and/or its designees all of its records with respect to all matters covered under this Agreement. Consultant will permit the City and/or its designees to audit, examine, and make excerpts or transcripts from such records. If Consultant performs an independent audit of business financial records, Consultant shall require the company or auditor to comply with all applicable GAAP standards that have been developed by the American Institute of Certified Public Accountants. SECTION 13. MISCELLANEOUS A. Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading, demotion, transfer, recruitment or recruitment advertising, lay-off, termination, rates of pay or other forms of compensation, or selection for training, including apprenticeship. Page 9 of 19 A11.Page 189 of 330 B. Remedies. The remedies provided in this Agreement are cumulative. Delay or forbearance in the enforcement of any right under this Agreement shall not be deemed a waiver of, or estoppel against the exercise of such right. C. Entire Agreement. This Agreement, together with all Exhibits referred to herein, represents the entire and integrated Agreement between the City and Consultant and supersedes all prior negotiations, representations, and Agreements regarding the subject hereof, whether oral or written. D. Independent Contractor Status. By executing this Agreement for Services, Consultant acknowledges and agrees that it will be Services to the City as an “independent contractor.” As an independent contractor for the City, Consultant shall be prohibited from representing or allowing others to construe the parties’ relationship in a manner inconsistent with this subsection. Consultant shall have no authority to assume or create any obligation on behalf of, or in the name of the City, without the express prior written approval of a duly authorized representative of the City. Consultant, its employees and any approved subcontractors performing the duties and responsibilities under this Agreement are not City employees, and therefore, such persons shall not be entitled to, nor will they make a claim for, any of the emoluments of employment with the City. Further, Consultant shall be responsible to withhold and pay, or cause such agents and subcontractors to withhold and pay, all applicable local, state and federal taxes. Consultant acknowledges its employees are not public employees for purposes of State Employees Retirement System of Illinois (“SERS”) membership. E. Amendment. This Agreement may be amended by mutual agreement between the City and Consultant. Any such amendment shall be reduced to a writing, which makes specific reference to this Agreement, approved by the City Council of Evanston or designee and executed by a duly authorized representative of each party. F. Applicable Law and Venue. This Agreement shall be governed and construed under the laws of the State of Illinois. By execution hereof, Consultant irrevocably submits to the original jurisdiction of the courts located within Cook County, State of Illinois, with regard to any controversy arising out of, relating to, or in any way concerning the execution or performance of this Agreement. G. Notices. Any notice required under this Agreement shall be deemed to have been given on the date actually received or forty-eight (48) hours having been deposited in the United States mail, postage prepaid, registered or certified, and addressed to the parties as set forth below, whichever occurs earlier. Either party may change its address by written notice given in this manner. If to the City: City of Evanston, Illinois Page 10 of 19 A11.Page 190 of 330 City of Evanston Law Department 2100 Ridge Ave Evanston, Illinois, 60201 If to Consultant: Law Enforcement Action Partnership 121 Mystic Ave, Suite 9 Medford, MA 02155 [REMAINDER OF PAGE INTENTIONALLY LEFT BLANK.] Page 11 of 19 A11.Page 191 of 330 IN WITNESS WHEREOF, the City and Consultant, each by a duly authorized representative, have executed this Agreement as of the date first set forth below. CITY OF EVANSTON LAW ENFORCEMENT ACTION PARTNERSHIP ____________________________ ____________________________ ____________________________ ____________________________ Title Title ____________________________ ____________________________ Date Date APPROVED AS TO FORM AND CORRECTNESS: ____________________________ Corporation Counsel Page 12 of 19 A11.Page 192 of 330 EXHIBIT A Scope of Services Purpose In most cities, police are the default responders for most 911 calls. Many of these calls are related to low-priority and low-risk quality-of-life issues. When all of these calls fall on the police’s shoulders, they are forced into mediator roles for which they have not been trained, they have less time to focus on serious crime, and they run the risk of negative interactions and uses of force. All of these issues can break down community trust in police, which is essential for police to effectively prevent and solve crime. Evanston is already a leader in developing local innovations to address this issue and send the right responder to each 911 call. The city is working with Trilogy Behavioral Healthcare to provide a trained clinician first response for calls for service related to mental health and substance use. Outside of this behavioral health response program, Evanston has convened a Reimagining Public Safety Committee to work proactively to build a new public safety strategy rooted in true prevention, accountability, and restoring community wellbeing. The Reimagining Public Safety Committee is considering expanded response options for other low-priority calls for service, such as juvenile complaints, neighbor disputes, noise complaints, and disturbances. Other jurisdictions have shown that the entire community benefits when these low-priority calls can be taken off the police’s plate and handled through a carefully designed alternative. For example, Dayton, Ohio is demonstrating that calls related to conflict resolution can often be handled by responders who specialize in mediation. By sending the right responder to each 911 call, cities are rebuilding the trust of citizens and improving public health and safety. The Law Enforcement Action Partnership (LEAP) applauds Evanston’s leadership in resolving to find common-sense alternatives to help shoulder the burdens currently placed on police. LEAP is a nonprofit organization that has designed expanded response programs tailored to specific cities around the country. LEAP conducts research on existing programs, investigates local 911 call data, talks to a broad range of city stakeholders to understand local resources and priorities, and recommends a locally-tailored design. LEAP brings in police representatives to vet program safety and build trust with local law enforcement. Page 13 of 19 A11.Page 193 of 330 Through this scope of work, LEAP will help the city ensure that Evanston community members receive effective responses to calls for service that resolve conflict, free up police resources, and improve public trust. Scope Summary 1. LEAP will work with the Reimagining Public Safety Committee to identify the potential to expand Evanston’s first responses to low-level calls for service, including calls related to conflict resolution (e.g. noise complaints, neighbor disputes, juvenile disturbances, landlord-tenant disputes, trespassing, loitering). a. LEAP will: i. Conduct analysis of police calls-for-service data ii. Lead regular meetings with police, dispatch, and other stakeholders to understand current city practices and needs and to keep stakeholders involved throughout the process. iii. Research existing expanded response programs across the country, including community responder models, community service officer models, and telephone reporting units. iv. Conduct regular meetings with the Reimagining Public Safety Committee on expanded response recommendations for Evanston. v. Combine the learning from items i-iv to recommend a tailor-made, detailed expanded response design for Evanston. b. The Reimagining Public Safety Committee and Evanston City Council will : i. Assist LEAP in connecting with police and dispatch stakeholders ii. Arrange for regular meetings so that LEAP can discuss process, results, and strategy with the Reimagining Public Safety Committee. iii. Arrange for LEAP to present recommendations to the City Council. 2. LEAP will guide Evanston to consider and design expanded response alternatives for: a. “Administrative alternatives" that prevent a significant share of unnecessary in- person patrol responses (e.g. non-injury accident reports, minor theft with no evidence) Contractual Details Timeline of Deliverables 1. LEAP will report back to Reimagining Public Safety Committee on a biweekly or monthly basis to discuss progress on data acquisition, data analysis, stakeholder meetings, and existing model research 2. Within 1 month of contract execution: Page 14 of 19 A11.Page 194 of 330 a. LEAP expects to: i. Begin detailed analysis of calls for service data ii. Schedule and begin regular meetings with police and dispatch 3. Within 4 months of contract execution: a. LEAP expects to: i. Present initial results of analysis showing potential for expanded response to Reimagining Public Safety Committee 4. Within 6 months of contract execution: a. LEAP expects to: i. Present expanded response recommendations to Reimagining Public Safety Committee and city council Cost 1. LEAP is able to offer these services at below their cost by seeking outside funding from individuals and foundations who see the value of community responder programs. 2. LEAP will provide all services detailed above for an amount not to exceed $40,000. Scope Details i. Analysis of calls for service data Evanston should understand the areas where it is currently relying on police to provide responses that could be handled effectively without an in-person patrol response. By understanding the volume of citizen-initiated calls that could be handled instead by community responders and administrative alternatives, Evanston can improve connection to services, reduce negative police- community interactions, allow police to focus on real crime, and save money. LEAP’s raw data analysis allows LEAP to answer questions such as: 1. What are the call types and call volumes that could be handled by community responders and other alternatives? 2. What percent of calls in each of those types should still be directed to police because they involve violence, weapons, or serious crimes? 3. Are police currently responding to most of these calls? 4. What is the current police response time and time spent on scene for these calls? 5. How many of these calls are currently ending with an arrest or a police report? 6. How many arrests and citations could potentially be avoided by sending community responders to these calls instead of police? 7. What skills will be most important for the major call types handled by community responders? Is it most important for them to have experience as behavioral health peers, clinicians, paramedics, credible messengers, mediators, harm reduction specialists, or other service providers? 8. What is the ideal timing of shifts to maximize call volume handled by responders? Page 15 of 19 A11.Page 195 of 330 9. Which city service providers, businesses, and other key locations are responsible for significant numbers of calls and should be involved in the design? LEAP will present the data analysis and what it means for the community responder model, from call volume to call types, responder credentials, staffing, hours, and other details. ii. Asset mapping of Evanston resources Evanston should tailor its model to the existing city and county landscape. To assist with this, LEAP’s law enforcement validators will participate in conversations with police, dispatch, and other key stakeholders to understand the current first response system and secure buy-in for expanded response opportunities. 1. Key features of community responder model: a. Safety: how to address responder safety and liability issues b. Dispatch: how calls come in to dispatch, what call types should be handled by community responders, how calls should be screened, how dispatch should contact responders c. Responders: what agency should house responders, what skills and qualities to look for in responders, how to design training d. Coverage: what hours should be covered, what response time should be expected, how many teams should be hired e. Relationship with police: how police can refer calls, how responders can call for police support when needed f. Service connections: which complementary services should be connected to responders for drop-off, referral, and follow-up g. Implementation: what stages should be completed on the way to program launch, on what timeline h. Budget: what budget is estimated for the program i. Evaluation: how to evaluate performance of program, how to build evaluation into program design 2. Stakeholders: City public safety and emergency communications agencies, city leadership, behavioral health agencies, mediation centers, street outreach organizations, locations that frequently call 911, other service providers. iii. Research on existing models LEAP will work with Evanston to identify which features of the recommended models are already in place in other jurisdictions, and which features/needs are unique to Evanston. When LEAP makes recommendations for key model features, we will also provide information on how the model compares in each key feature to existing Community Responder models and provide connections to key contacts in those jurisdictions. 1. Key features of models: See list in b (asset mapping). Page 16 of 19 A11.Page 196 of 330 2. Models: LEAP has studied available documents and engaged in dozens of research conversations to gain a detailed understanding of existing expanded response models from Denver and Eugene to Olympia, Austin, Baltimore, Dayton, Atlanta, Albuquerque, San Francisco, Louisville, Amherst, Portland, St. Petersburg, Houston, and several other cities. Page 17 of 19 A11.Page 197 of 330 NATURE OF WORK: Under basic supervision, the administrative analyst will perform a full range of executive support services and administrative functions for the Reimagining Public Safety Committee & Working Groups. The contractor will perform research as assigned by the Mayor and Working Group Chairs, respond to committee member and resident inquiries, and coordinate meetings, special events and calendars for the committee and working groups. The Reimagining Public Safety Committee is an ad-hoc committee tasked with developing a report to the City Council with findings and budget recommendations arising from a holistic, data-driven analysis of the Evanston Police Department. Based in the City Manager's Office, the Administrative analyst will work collaboratively with the other staff in the office, and: the Mayor, the Chief of Police, the Reimagining Public Safety Committee Working Group Chairs and the Law Enforcement Action Partnership. ESSENTIAL FUNCTIONS: ● Work with the chair to develop a workplan that will allow the committee and working groups to effectively and efficiently discharge its responsibilities for the year ● Work with the chairs to develop agendas for meetings and assist in conducting effective meetings ● Maintain a calendar of events and activities ● Schedule appointments and meetings for the Chairs ● Coordinates, identifies, contacts and confirms speakers and/or participants for Reimagining Public Safety Committee and Working Group meetings. ● Performs research, conducts surveys and prepares statistical analysis to complete projects as assigned by the Chairs ● Creates and develops newsletters, flyers and press releases; ● Prepares staff reports and project memos for the Chairs ● Provide thorough orientation for each new working group chair and assist in providing orientation for new and continuing committee members ● Provide administrative support for the planning and execution of all committee and working group meetings ● Draft committee meeting minutes for review and approval by the Chair ● Work with the chairs to ensure that the work of the committee/working group is carried forth between meetings ● Serves as a liaison between the Reimagining Public Safety Committee members and the community by providing customer service and assistance to community members with questions, comments or complaints regarding the work of the Reimagining Public Safety Committee; ● Represents the Reimagining Public Safety Committee at special events in times of absence; ● Be thoroughly familiar with all aspects of the committee’s work, including the scope of work, subjects under discussion, and City policies related to the committee’s work Page 18 of 19 A11.Page 198 of 330 ● Answer questions, offer suggestions, and raise questions, but always do so by working through the chair. KNOWLEDGE, SKILLS AND OTHER CHARACTERISTIC: ● Knowledgeable of City and Department policies and procedures, event planning techniques and methods; ● Math calculations for budgeting purposes, desktop publishing, and quality conflict resolutions techniques; ● Skilled in assessing and prioritizing multiple tasks, projects and demands, working with multiple and conflicting deadlines to complete projects and assignments, in following and providing oral and written instructions, and in establishing and maintaining positive and productive working relationships with both internal and external customers; ● Ability to perform and train other employees on essential duties, effectively communicate verbally and in writing with all levels of staff and public ● Proficient in the use of a personal computer hardware, electronic devices and MS Office Suite and other industry related software packages. WORK ENVIRONMENT AND PHYSICAL REQUIREMENT: Work is performed in an office environment. Work may require frequent standing, walking, bending and lifting up to 10 pounds. Incumbents may be exposed to repetitive motion and vision to monitor. SUPERVISION: The position will report to the City Manager's Office. Work is assigned through general goals and objectives set by the Reimagining Public Safety Committee and overall City management. The employee is responsible for prioritizing work tasks, and for identifying and utilizing the appropriate resources to resolve a problem or situation and/or research and analyze specific data. Performance is reviewed through observation, completion of projects, status reports, conferences and meetings. Guidance is provided through the City code, departmental policies, city operating practices and procedures, and other resources as applicable to the specific project assigned. Work is evaluated at least annually, with respect to problem solving, customer service, research and analytical skills, written and verbal communication skill, and performance in accordance with this classification standard. QUALIFICATIONS: Any combination of formal education or professional experience that may lead to the incumbent’s success AND three (3) years of experience performing administrative support duties in a local government and/or structured business environment. Page 19 of 19 A11.Page 199 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Lara Biggs, Capital Planning & Engineering Bureau Chief CC: Edgar Cano, Public Works Agency Director Subject: Resolution 107-R-22, Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals Date: October 10, 2022 Recommended Action: Staff recommends City Council approval of Resolution 107-R-22, Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals. Funding Source: A detailed financial analysis is provided in the attached memo. CARP: Municipal Operations Council Action: For Action Summary: The City of Evanston owns and maintains an animal shelter building at 2310 Oakton Street. Constructed in 1973, the animal shelter building is inadequate for current operations. The 3800-square foot building was originally intended to house a small number of dogs for a short time until they were adopted or euthanized. It does not meet the needs of a no -kill shelter. The City contracts with the Evanston Animal Shelter Association (EASA) for the operations of the animal shelter. The City provides grants of $100,000 annually to assist with operations costs. EASA, which operates with a total annual budget of $300,000, fundraises the remaining amount. In return for Evanston funding, EASA excepts animals impounded by the City as well as owner relinquished animals from the community. Since taking over operations, EASA has operated the shelter as no-kill, open admission shelter with a save rate of 96-97%. A12.Page 200 of 330 On March 22, 2021, the City Council adopted Resolution 30 -R-21, which authorized the City Manager to execute a grant agreement between Cook County Department of Animal and Rabies Control, EASA and the City of Evanston. Based on a City of Evanston proposal indicating a new shelter building would be built that is fully compliant with modern animal shelter standards, the grant agreement commits the City to bu ilding the shelter, estimated at $6,000,000, with Cook County providing $2,000,000 in funding, EASA providing $1,000,000 in funding and the City of Evanston providing the remaining funding of $3,000,000. Als o on March 22, 2021, the City Council awarded a contract to Holabird & Root for architectural services for the Evanston Animals Shelter Improvement. On September 27, 2021, staff presented costs associated with CARP -related goals and increased community services capability at the shelter. In the discussion, City Council members generally indicated a willingness to increase costs to build a new animal shelter building in compliance with net zero carbon emissions and that had additional space included so that a food pantry could be operated and so that community clinics for animal healthcare (such as vaccination clinics) could be operated. This increased the estimated cost of the project to $6,300,000, with the City paying the additional $300,000 project co st. This increased the total estimated City cost share to $3,300,000. On November 8, 2021, the City Council approved Amendment No.1 to the contract with Holabird & Root that increased their budget to include preliminary and final design (including the preparation of construction contract documents), as well as architectural services during construction. On September 27, 2022, the Animal Welfare Board approved a letter of support for Resolution 107-R-22 and the replacement of the existing Evanston Animal Shelter building. This letter is attached. Waiver of Purchasing Process The construction of the new animal shelter is expected to begin in late winter/early spring. At that time, the existing building will be demolished and temporary animal shelter o perations will need to be in place. The planning and design for these operations is in process, but there is not enough time to go through the normal bid process and construct the temporary shelter space and still maintain the schedule commitment to Cook County for project completion. Therefore, staff is recommending the waiving of the normal purchasing process for contracts over $25,000. Instead of a publicly advertised bid for the temporary shelter improvements (which takes approximately 2 to 2-1/2 months), staff will solicit quotes from a minimum of four reputable contractors. The revised process takes approximately 2-3 weeks. Staff would still bring the selected contractor to City Council for approval. Temporary Animal Shelter Operations: The new animal shelter building is proposed to be built in approximately the same location as the existing animal shelter building. Therefore, locations for temporary animal shelter facilities need to be identified and modified to house animals. EASA uses a foster system to socialize animals and minimize the number residing at the shelter, but animals need to be housed during intake while they are processed and observed and during periods when they are available for adoption. As dogs and cats have very different shelter needs, it is reasonable to separate these Page 2 of 12 A12.Page 201 of 330 in order to find the most cost-effective solutions. These costs were expected, and funding in the amount of $500,000 was allocated in the total project budget. Providing a temporary shelter location for dogs is challenging. Shelter dogs are noisy and bark a lot; the noise generated eliminates most locations from consideration. In addition, they need to be in a space with industrial finishes, with flooring that can be washed down and drained to a floor drain system, HVAC with a high number of air changes per hour and with adjacent outdoor space for walking and other enrichment activities. On 9/12/22, City Council approved keeping the adjacent Recycling Center Building for future City storage uses. Now referred to as the Municipal Storage Center, staff is proposing to renovate the offices and a section of the warehouse to provide temporary shelter housing for dogs as well as providing space for administration and operation of the pet food pantry. The improvements are in design, and the estimated cost of the buildout is $1,150,000 (note that some improvements being constructed are general improvements necessary to the building renovation and would be completed regardless of the temporary shelter operations - see Detailed Financial Analysis section). However, it will be necessary to hire a contractor to make the improvements. Providing a temporary shelter location for cats poses a different set of challenges. Cats are relatively quiet and generate very little nuisance when properly cared for in a shelter environment. However, they need to be located in a space that is quiet i n order to reduce stress. In addition, they need to have the proper finishes to promote comfort as well as cleanliness. In order to assist the City staff in completing the temporary shelter facilities, EASA has offered to negotiate the rental of a space and oversee the rehabilitation. The current preferred location is located at 535 Custer Avenue. The estimated cost for the rental and buildout is $130,000. EASA will negotiate the lease agreement with the owner, and hire a contractor for the necessary improvements; the costs incurred for this will be deducted from their $1,000,000 fundraising contribution. In both cases, the design for the modifications will be developed and coordinated by City staff. Construction Cost Inflation/Value Engineering: Since the approval of the project budget in late 2021, construction inflation has been very high. The Engineering News Record indicates an increase in the Building Construction Index between September 2021 and October 2022 to be 10.4%. Since the City would bear the additional cost, staff has worked with Holabird and Root to complete some value engineering of the design. Examples of items that have been value engineered include the following: 1. The building courtyard, anticipated to be utilized for training and outreach events as well as animal enrichment has been change from a space enclosed by the building on three sides to an area adjacent to the building enclosed by fencing. 2. The sally port is an area adjacent to the loading dock which is to be used for the operation of a food pantry as well as receiving animals surrendered by the community and Cook County. This area was originally designed to be enclosed and heated for the purpose of providing comfort as well as animal security during the stressful intake process. It has been redesigned as an open-air, fenced space with gate and canopy. While this does not have the same utilitarian value for operations and storage of supplies, EASA has indicated that it is an acceptable compromise for their operations. 3. Exterior architectural features, such as a sloped roof, the quantity of glazing, have been changed to similar, less-expensive finishes. This will decrease the exterior aesthetic of Page 3 of 12 A12.Page 202 of 330 the building, but Holabird & Root has worked to find acceptable alternates th at will fit in with the surrounding environments. 4. Interior finishes have been changed to less expensive alternates that provide a similar level of maintainability, such as polished concrete flooring in lieu of epoxy flooring. This affects the interior aesthetic. 5. The overall footprint of the building has been decreased from 11,000 SF to 8,900 SF. 6. Artificial turf in dog runs is limited to the runs used by the public, and gravel has been selected for dog runs used for dogs in holding. 7. Pavers are limited to the approach to the main entrance. 8. Decorative fencing is limited to the areas easily visible from the public along Oakton Street, and chain link fencing is used where the views are typically blocked by the building. During this process, the project team worked to change items that did not impact compliance with CARP-related goals or level of service to the community. As construction inflation continues to increase monthly and bids are not due for several months, it is not clear if these changes will be adequate to meet the project budget. Planned Use Development: The animal shelter site is located in a Redevelopment Overlay District. This classifies the project as a Planned Use Development. The project is currently scheduled to be reviewed at the Land Use Commission on October 12, 2022. Following the review, the PUD will move to the Planning and Development Committee and the City Council for approval. Next Steps: The project is moving into a critical phase where a number of legislative actions will occu r in the next few months. The following list is a schedule of upcoming actions (all dates are tentative): Entitlement Process - • 10/12/2022 - PUD hearing at the Land Use Commission • 10/24/2022 - PUD ordinance and special use is introduced at Planning & De velopment Committee • 11/14/2022 - PUD ordinance and special use is reviewed for action at City Council Temporary Animal Shelter Facilities - • 12/12/2022 - City Council recommendation for award for construction of temporary dog sheltering facilities at the Municipal Storage Center Main Animal Shelter Construction - • 11/24/2022 - Bid Advertisement is published • 01/03/2023 - Bid opening • 01/23/2023 - City Council recommendation for award Detailed Financial Analysis: The rental for the space of the temporary sheltering of cats and any improvements needed to to support the cat shelter will be paid directly by EASA and deducted from their fundraising contribution. The total estimated cost is $130,000, which leaves a remaining balance in their contribution of $870,000. Page 4 of 12 A12.Page 203 of 330 The improvements needed at the Municipal Storage Center are divided between long -term improvements (needed to maintain ongoing municipa l field operations with a requirement that they be complete prior to the operation of the temporary dog shelter) and short -term improvements (needed to support the use of a portion of the space as a temporary dog shelter). The table below indicates those improvements to be completed to support the temporary dog shelter: Note that additional improvements (not included here) will be necessary for the long -term operation of the Municipal Storage Facility. Currently the estimated cost for the additional improvements beyond the immediate need is $1,000,000. The table below describes the funding for the different types of improvements: Page 5 of 12 A12.Page 204 of 330 Note that it will be necessary for the City Council to approve funding for the temporary animal shelter improvements as part of the 2023 budget process. Attachments: Resolution 107-R-22 Letter to City Council from Animal Welfare Board Page 6 of 12 A12.Page 205 of 330 10/10/2022 107-R-22 A RESOLUTION Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals WHEREAS, the City of Evanston owns and maintains an animal shelter in Evanston operated by the Evanston Animal Shelter Association (EASA); and WHEREAS, the animal shelter building has been deemed to be inadequate for current animal shelter operations; and WHEREAS, the City of Evanston has accepted a two million dollar ($2,000,000) grant from Cook County for a proposal indicating the construction of a new animal shelter building and committing to a schedule for putting the new animal shelter into operation by November 30, 2023; and WHEREAS, EASA has committed to providing a one million dollar ($1,000,000) fundraising contribution to the construction of the new shelter facilities; and WHEREAS, the total project budget predicts that temporary housing for shelter animals would be a cost incurred as part of the building construction; and WHEREAS, the proposed shelter building is located in approximately the same location as the existing building, and it must be demolished prior to the construction of the new building; and WHEREAS, EASA will continue operations during construction and needs temporary facilities to house animals during this time; and Page 7 of 12 A12.Page 206 of 330 107-R-22 ~2~ WHEREAS, the City of Evanston desires to rehabilitate a portion of the Municipal Storage Center (previously known as the Recycling Center), located at 2222 Oakton Street, to accommodate temporary housing for shelter dogs and administration; and WHEREAS, EASA desires to locate and rehabilitate a rentable space to accommodate temporary housing for shelter cats; and WHEREAS, time is of the essence in completing the rehabilitation of the temporary housing prior by January 2023 in order to maintain the schedule commitment to Cook County, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, STATE OF ILLINOIS: SECTION 1: The City Council of the City of Evanston authorizes the City Manager to waive the standard purchasing process for the construction of improvements related to temporary housing for shelter dogs and will allow a competitive procurement process utilizing the solicitation of quotes from a minimum of four (4) businesses. SECTION 2: EASA will enter into the rental agreement and construction costs for space to provide temporary housing for shelter cats and will be fiscally responsible for the costs therein, with the understanding that these costs will count towards their $1,000,000 fundraising contribution. SECTION 3: That this Resolution 107-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. Page 8 of 12 A12.Page 207 of 330 107-R-22 ~3~ _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 9 of 12 A12.Page 208 of 330 September 27, 2022 Honorable Mayor and Members of the City Council: The Animal Welfare Board was established to set priorities and provide feedback to the Council related to issues regarding animal control and the Evanston Animal Shelter. Members of the Board have been aware of the need for a new animal shelter facility since the Board was formed. The Animal Welfare Board has been advocating for a new facility since 2018. Several members of the Board, including the current Chair, visite d several Chicago area facilities with Shane Cary, Architect/ Project Manager at City of Evanston Public Works to gather information to help guide and create requirements for a new animal shelter. The current facility is outdated and antiquated. The current building is not ADA compliant. The HVAC system is unreliable and has broken down over the hottest days of the summer posing a great risk to both the animals and humans inside. Also, t here is no fire suppression system in the building. Additionally, most of the animals are housed in areas that were not originally intended for animal housing due to how the building is structured. The City of Evanston has known for many years that the building has outlived its useful life and needs to be replaced. The Animal Welfare Board wholeheartedly supports the project that is being proposed to construct a new animal shelter on the current site, and unanimously requests the City Council pass the resolution before them to move forward with this long awaited and desperately needed project. The animals of Evanston and the Residents who love them deserve a new animal shelter. Respectfully, Animal Welfare Board Members Kristi Bachmann, Chair Jenny Grist Anne Panek, Vice Chair Vicky Pasenko, Evanston Animal Shelter Association Doc ID: a68d79bd8862e151fb06a9efd940caecf340abaaPage 10 of 12 A12.Page 209 of 330 Audit Trail Title File Name Document ID Audit Trail Date Format Status Letter to City Council AWB Letter to Cit...ised 9.27.22.docx a68d79bd8862e151fb06a9efd940caecf340abaa MM / DD / YYYY Signed 09 / 27 / 2022 17:37:19 UTC-5 Sent for signature to Kristi Bachmann (kbachmann_2000@yahoo.com), Jenny Grist (jennygrist@gmail.com), Anne Panek (acp0218@gmail.com) and Vicky Pasenko (vickylpasenko@gmail.com) from jhardin@cityofevanston.org IP: 207.229.146.139 09 / 27 / 2022 18:12:26 UTC-5 Viewed by Vicky Pasenko (vickylpasenko@gmail.com) IP: 66.158.65.76 09 / 27 / 2022 18:12:50 UTC-5 Signed by Vicky Pasenko (vickylpasenko@gmail.com) IP: 66.158.65.76 09 / 27 / 2022 19:32:09 UTC-5 Viewed by Kristi Bachmann (kbachmann_2000@yahoo.com) IP: 73.45.117.105 09 / 27 / 2022 19:32:48 UTC-5 Signed by Kristi Bachmann (kbachmann_2000@yahoo.com) IP: 73.45.117.105 Page 11 of 12 A12.Page 210 of 330 Audit Trail Title File Name Document ID Audit Trail Date Format Status 09 / 27 / 2022 20:42:00 UTC-5 Viewed by Anne Panek (acp0218@gmail.com) IP: 73.210.174.242 09 / 27 / 2022 20:43:31 UTC-5 Signed by Anne Panek (acp0218@gmail.com) IP: 73.210.174.242 09 / 28 / 2022 08:18:05 UTC-5 Viewed by Jenny Grist (jennygrist@gmail.com) IP: 207.237.240.39 09 / 28 / 2022 08:18:21 UTC-5 Signed by Jenny Grist (jennygrist@gmail.com) IP: 207.237.240.39 The document has been completed.09 / 28 / 2022 08:18:21 UTC-5 Letter to City Council AWB Letter to Cit...ised 9.27.22.docx a68d79bd8862e151fb06a9efd940caecf340abaa MM / DD / YYYY Signed Page 12 of 12 A12.Page 211 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Nicholas Cummings, Corporation Counsel Subject: Resolution 109-R-22, Authorizing the Settlement of Claims in Capesius et al. v. City of Evanston Date: October 10, 2022 Recommended Action: Staff recommends the adoption of Resolution 109-R-22, authorizing the settlement of claims in the matter of Capesius et al. v. City of Evanston Funding Source: 605.99.7800.62260 - Insurance Risk Council Action: For Action Summary: Staff recommends the adoption of Resolution 109-R-22, which authorizes the settlement of claims in the matter of Capesius et al. v City of Evanston, case number 22 C 1754, pending in the Federal District Court for the Northern District of Illinois. This case involves the claims of sixteen (16) current and former telecommunicators/911 operators with the City of Evanston relating to past scheduling practices between 2004 and 2021 that hoped to address staffing shortages. The past schedule paid employee s according to an 80-hour pay period rather than a 40-hour work week. In late 2021, the United States Department of Labor opened an investigation into the practice. As a result, the City changed the schedule, requiring the two teams to work 40 hours one week and 40.5 the second week in the pay period. At the conclusion of the investigation, each telecommunicator retained counsel and sued, culminating in this lawsuit. City staff calculated the amount of back pay and damages owed to all plaintiffs pursuant to federal and state law. This information was shared with counsel for the telecommunicators, who agreed with the calculations. As a result, the parties agreed the City would pay to the A13.Page 212 of 330 sixteen (16) individuals and their attorneys a total of $1,534,613.01. This amount represents all back pay and statutory damages required to be paid pursuant to the Fair Labor Standards Act and the Illinois Minimum Wage Act, which allows recovery dating back three years, as well as attorneys fees. Attachments: Resolution 109-R-22 Authorizing Settlement in Capesius et al v. City of Evanston Page 2 of 4 A13.Page 213 of 330 10/11/2022 109-R-22 A RESOLUTION Authorizing the Settlement and Release of all Claims in Daniel Capesius Jr., et al. v. City of Evanston WHEREAS, Case No. 2022-CV-1754 in the Northern District of Illinois, Eastern Division, concerns a lawsuit against the City of Evanston; and WHEREAS, the parties seek to settle and release all claims pursuant to the terms of a Release and Settlement Agreement (“Settlement Agreement”) negotiated by attorneys of record in this litigation; WHEREAS, the City will pay each plaintiff according to an agreed payment schedule and Plaintiffs’ counsel of record a settlement amount totaling one million, five hundred thirty-four thousand six hundred thirteen dollars and one cent ($1,534,613.01.00) (“Settlement Payment”); and WHEREAS, pursuant to the terms of the Settlement Agreement Plaintiff’s counsel will obtain an order from the court dismissing with prejudice all claims brought against Defendant in Case No. 2022-CV-1754; and WHEREAS, in compliance with Section 2(e) of the Open Meetings Act, 5 ILCS 120/2(e), the City must approve final action on settlement of this litigation in open session; and WHEREAS, issuance of the City’s Settlement Payment is not an admission of liability. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: Page 3 of 4 A13.Page 214 of 330 109-R-22 ~2~ SECTION 1:That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2:The City is hereby authorized to approve settlement with Plaintiffs’ counsel of record and issue the City’s Settlement Payment pursuant to the terms of the Settlement Agreement. SECTION 3:Resolution 109-R-22 shall be in full force and effect from and after its passage and approval, in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 A13.Page 215 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Nicholas Cummings, Corporation Counsel Subject: Resolution 110-R-22, Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois Date: October 10, 2022 Recommended Action: Councilmember Burns Recommends Adoption of Resolution 110-R-22, Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois Funding Source: Funding is proposed to be from the Affordable Housing Fund, account 250.21.5465.65535. The Affordable Housing Fund has a balance of approximately $1,500,000. CARP: Vulnerable Populations Council Action: For Action Summary: Councilmember Burns recommends the adoption of Resolution 110 -R-22, authorizing the City Manager to negotiate and execute a contract for the purchase of 1808 Hovland Court. The purchase of this property will give the City site control over the property so that it can be developed for affordable housing. The contract is not to exceed $159,000.00 The plan is to donate the property to an existing local land bank where the property can be rehabilitated and sold for less than the market rate. Attachments: Resolution 110-R-22 Authorizing Purchase of 1808 Hovland Ct A14.Page 216 of 330 10/11/2022 110-R-22 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois WHEREAS, the City of Evanston seeks to purchase the vacant housing structure at 1808 Hovland Ct., Evanston, Illinois, 60201 (the “Subject Property”); and WHEREAS, the Subject Property will be rehabilitated and sold as affordable housing; and WHEREAS, the City Council hereby finds and determines that the best interests of the City of Evanston and its residents will be served by purchasing the aforesaid Subject Property, NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: That the City Manager or his designee is hereby authorized and directed to negotiate all necessary terms, as they may determine to be in the best interests of the City, and which shall be approved as to form by the Corporation Counsel, of a contract for the purchase of real property, legally described in Exhibit A, attached hereto and made a part hereof, commonly known as 1808 Hovland Ct, Evanston, Illinois, and execute said contract. Page 2 of 4 A14.Page 217 of 330 110-R-22 ~ 2 ~ SECTION 3: That the purchase price for the Subject Property shall not exceed one hundred fifty-nine thousand dollars ($159,000). SECTION 4: That this Resolution 110-R-22 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 4 A14.Page 218 of 330 110-R-22 ~ 3 ~ EXHIBIT A LEGAL DESCRIPTION LOT 86 AND THE SOUTH ½ OF LOT 87 IN BLOCK 3 IN J.S. HOVELAND’S EVANSTON, A SUBDIVISION OF THE SOUTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PINs: 10-13-117-056-0000 Commonly Known As:1808 Hovland Court Evanston, IL 60201 Page 4 of 4 A14.Page 219 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: David Stoneback, Deputy City Manager Subject: Ordinance 84-O-22, Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House Date: October 10, 2022 Recommended Action: Councilmember Revelle and Staff recommend the City Council adopt Ordinance 84 -O-22, Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House CARP: N/A Council Action: For Action Summary: The Artists Book House encountered difficulties meeting the fundraising benchmarks and construction phasing outlined in the original lease agreement because of the continuation of the COVID-19 pandemic, the war in Ukraine, and subsequent economic disruptions. They, therefore, have requested an amendment to the lease that would modify the fundraising benchmarks and construction schedule found in the original lease agreement. A comparison of the revised fundraising and construction schedule is shown in the table below. A15.Page 220 of 330 Legislative History: Ordinance 47-O-21, approving the Lease of City-Owned Property Located at 2603 Sheridan Rd. to Artists Book House, was adopted on May 10, 2021. Ordinance 84-O-22 was introduced on September 27, 2022. Attachments: Ordinance 84-0-22 ABH lease amendment Original Lease Agreement with ABH Page 2 of 51 A15.Page 221 of 330 9/27/2022 84-O-22 AN ORDINANCE Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House WHEREAS, the City owns certain real property located at 2603 Sheridan Road, Evanston, Illinois (also known as the Harley Clarke Mansion); and WHEREAS, Artists Book House, an Illinois not-for-profit corporation (“Artists Book House”), seeks to invest in and renovate the Harley Clarke Mansion located at 2603 Sheridan Road to create a high quality public use consistent with the 2008 Lakefront Master Plan; and WHEREAS, the Parties negotiated a long-term lease of the Property to preserve the property for educational programming and public use, for 40-years; and WHEREAS, the Parties executed a 40--year lease agreement by and between the City of Evanston and the Artists Book House; and WHEREAS, the original lease between the Parties contained mandatory fundraising benchmarks and a construction schedule that Artists Book House committed to meeting in order to raise the necessary funds to complete the renovation of the Property; and WHEREAS, Artists Book House encountered difficulties in meeting these fundraising benchmarks and construction phasing because of the continuation of the COVID-19 pandemic as well as the war in Ukraine and subsequent economic disruptions; and Page 3 of 51 A15.Page 222 of 330 84-O-22 ~2~ WHEREAS, Artists Book House requests an amendment to the lease that would modify the fundraising benchmarks and construction schedule found in the Lease agreement; and WHEREAS, City Council finds it is in the best interests of the City to authorize the City Manager to sign the amendment to the lease, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and directed to execute, on behalf of the City of Evanston, an amendment to the lease agreement by and between the City of Evanston and the Artists Book House. The Amendment to the Lease Agreement shall be in substantial conformity with the Amendment to the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. The Amendment to the Lease Agreement must be approved to form by the Corporation Counsel prior to execution. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 4 of 51 A15.Page 223 of 330 84-O-22 ~3~ SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 51 A15.Page 224 of 330 84-O-22 ~4~ EXHIBIT 1 LEASE AMENDMENT Page 6 of 51 A15.Page 225 of 330 AMENDMENT TO LEASE AGREEMENT THIS AMENDMENTTO LEASE AGREEMENT (“Lease Amendment"),is made and entered into as of ,2022,by and between the City of Evanston,an Illinois municipal corporation (“Landlord”),and Artists Book House, an Illinois not-for—profitcorporation (“Tenant”).Landlord and Tenant may be referred to collectively as the “Parties”. RECITALS A.On May 10,2021,the City Council enacted Ordinance 47—O-21, which authorized the City to enter into a 40-year lease agreement with Tenant for the real property located at 2604 Sheridan Road,Evanston,Illinois (the "Lease”). B.The Lease contained mandatory fundraising benchmarks and a construction schedule that Tenant committed to meeting in order to raise the necessary funds to complete the renovation of the Property. C.Artists Book House encountered difficulties in meeting these fundraising benchmarks and construction phasing because of the continuation of the COVID-I9 pandemic as well as the war in Ukraine and subsequent economic disruptions. D.Tenant subsequently requested an amendment to the lease that would modify the fundraising benchmarks and construction schedule found in the Lease agreement. NOW THEREFORE,in consideration of the premises set forth above,and the mutual agreements hereinafter set forth below,it is hereby agreed by and between the parties hereto as follows: 1.INCORPORATIONOF RECITALS The representations set forth in the foregoing recitals are material to this Lease Amendment and are hereby incorporated into and made a part of this Lease Amendment as though they were fully set forth in this Article 1. 2.MODIFICATIONSTO THE AGREEMENT Paragraph 4(A)is replaced with the following language: A.Mandatory Tenant Fundraising Benchmarks:Tenant irrevocably commits to raising the necessary funds to complete the Project Improvements,as set forth herein.The Parties acknowledge that the Project improvements may take place in four phases,depending on the pace of fundraising.Phase 0 will consist of the design of the entire project and obtaining bids for construction.Phase I will consist of the ?rst portion of construction which includes the renovation and essential improvements of the main house exterior elements (roo?ng,windows,and masonry)of Page 7 of 51 A15.Page 226 of 330 buildings as required.Phase II will consist of essential improvements to MEP systems,infrastructure,the basement,?rst ?oor and exterior terraces,etc.,to cause them to be incompliance with the City of Evanston Code of Building Regulations and to allow for Tenant’s use and occupancy of the Premises.As funds become available,Tenant will also complete Phase ill which will be the ?nal phase of construction which will include additional Property Completion restoration and improvements to the Premises consistent with Tenant’s use and occupancy of both buildings and in accordance with applicable laws.At a minimum Tenant must meet the financial benchmarks outlined below: 1.Benchmark 1:By 12/31/22,Tenant must demonstrate that it has a minimum of one million dollars ($1,000,000)in cash and pledges dedicated for the project and can execute Phase I of the project; 2.Benchmark 2:By 12/31/23,Tenant must demonstrate that it has a minimum of two million dollars ($2,000,000)in cash and pledges dedicated for the project; 3.Benchmark 3:By 12/31/24,Tenant must demonstrate that it has a minimum of four million dollars ($4,000,000)in cash and pledges dedicated for the project and can execute Phase II of the project. Tenant will continue to raise three million dollars ($3,000,000)per year following December 2024 and will complete work and open to the public in 2026.The estimated cost of renovating the main house is between $8,000,000 and $10,000,000. Paragraph 5(D)is replaced with the following language: D.SCHEDULE:The Project improvements are anticipated to occur (per the Project Phasing and Schedule as indicated on page 50 of the proposal)as Tenant raises the funds necessary to construct the Project Improvements (Design &Construction).Phases to reach substantial completion of the Project are as described in page 50 of the Proposal. These phases will include both design and construction with revised dates as follows: Phase 0 —Project Design and Budgeting Documents —May 2021 to May 2023 Phase 1 —Exterior restoration and improvement =June 2023 to June 2024 Phase 2 —Essential mechanical,infrastructure,basement and 15‘?oor, terrace —June 2025 to December 2026 —open to the public on the Main Page 8 of 51 A15.Page 227 of 330 Floor and Basement Phase 3 —Floors 2 and higher;and all remaining construction items -By December 2027 MISCELLANEOUSPROVISIONS a.Except as speci?cally amended herein,all of the terms, covenants,representations,warranties,conditions and stipulations contained in the Lease Agreement are ratified and confirmed in all respects and shall continue to apply with full force and effect. b.Capitalized terms used but not defined herein shall have the meanings ascribed thereto in the Lease Agreement. c.This Lease Amendment may be executed in several counterparts,each of which shall be deemed an original but all of which shall constitute one and the same instrument. d.A facsimile signature shall be deemed an original signature. e.This Lease Amendment shall inure to the bene?t of and be binding upon the parties hereto and their respective successors and assigns. [REMAINDEROF THE PAGE LEFT INTENTIONALLY BLANK] Page 9 of 51 A15.Page 228 of 330 IN WITNESS WHEREOF,this Parking Lease Amendment approved and executed by the parties as of the date and year ?rst above set forth above. TENANT: Artists Book House,an Illinois not-for- pro?t corporation By:Artists Book House Sign: Print Name:A“,y ,4 rpceueziaek 7 11-4EoARl> Its:‘Wu-su>e‘4 LANDLORD: City of Evanston,an Illinois municipal corporation Name: Page 10 of 51 A15.Page 229 of 330 4/1 3/2021 47-O-21 AN ORDINANCE orizing the City Manager to Execute a Lease of Property Located 03 Sheridan Road (Harley Clarke Mansion)for Recreational Uses, Environmental Education,and Community Meetings WHEREAS,the City owns certain real property located at 2603 Sheridan ,Evanston,Illinois (also known as the Harley Clarke Mansion);and WHEREAS,Artists Book House,an Illinois not-for-profit corporation ts Book House")seeks to invest in and renovate the Harley Clarke Mansion d at 2603 Sheridan Road to create a high quality public use consistent with the Lakefront Master Plan;and WHEREAS,the Parties negotiated a long-term lease of the Property to preserve the property for educational programming and public use,for 40-years;and WHEREAS,the City Council determined that the Property is necessary for future City operations and in the City's best interests, NOW,THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON,COOK COUNTY,ILLINOIS,THAT: incorporated herein by reference.SECTION 2:Pursuant to Subsection 1-17-4-1 of the Evanston City Codeof2012,as amended (the “City Code"),the City Manager is hereby authorized anddirectedtoexecute,on behalf of the City of Evanston a 40-year lease agreement byandbetweentheCityofEvanstonandtheArtistsBookHouse.The Lease Agreement Aut hat 2 R oPage 11 of 51A15.Page 230 of 330 47-O-21 shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit "1"and incorporated herein by reference.The Lease Agreement must be approved to form by the Corporation Counsel prior to execution. SECTION 3:Also pursuant to a referendum appearing on the November 6,2018 ballot and passed by the Evanstonian voters,the Harley Clarke buildings and gardens shall be preserved from City demolition for use and access as public property consistent with the Evanston Lakefront Master Plan at minimal or no cost to Evanston tax payers (“Referendum”).The Subject Lease Agreement is consistent with the Referendum.The Referendum is attached hereto and incorporated herein by reference as Exhibit "2." SECTION 4:If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid,such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision,and each invalid provision or invalid application of this ordinance is severable. SECTION 5:All ordinances or parts of ordinances in con?ict herewith are SECTION 6:The findings and recitals contained herein are declared to beprimafacieevidenceofthelawoftheCityandshallbereceivedinevidenceasprovidedbytheIllinoisCompiledStatutesandthecourtsoftheStateofIllinois.Page 12 of 51A15.Page 231 of 330 Approved: 2 0 2 1WWW Stephen H.Hagerty,Mayor Approved as to form: .//.‘-,+./...:5.£'u/rMu}?.1 Nicholas E.Cummings,Corporat ionCounsel 47-O-21 S E 7:Thisordinanceshallbeinfullforceandeffectfromandafter its passage,ap pr ov al, andpublicationinthemannerprovidedbylaw. Attest: Eduardo 9 0 /Eduardo DeputyCityClerk Introd uced: Agril26,2021 Adopt ed: Ma};j?,2021Page 13 of 51A15.Page 232 of 330 LEA SE AG RE E M EN T FORTHEPREMISESLOCATEDAT2603SHERIDANROAD, EVANSTON,ILLINOIS,BYANDBETWEEN THE CITY OF LANDLORD AN D ARTIS TS BO OK HOUSE 1 LEA SE A G RE E M EN TPage 14 of 51A15.Page 233 of 330 2| ABLE OF CONTENTS Section Title SECTION 1.DESCRIPTION OF PREMISES SECTION 2.TERM SECTION 3.RENT SECTION 4.TENANT FUNDRAISING BENCHMARKS SECTION 5.PROJECT IMPROVEMENTS SECTION 6.INSURANCE SECTION 7.CASUALTY DAMAGE;REPAIRS SECTION 8.INDEMNIFICATION SECTION 9.MAINTENANCE SECTION 10.EASEMENTS SECTION 11.USE OF PREMISES SECTION 12.UTILITIES SECTION 13.SUBLETTING;ASSIGNMENT SECTION 16.LIENSSECTION17.DEFAULT AND OTHER REMEDIESSECTION18.REMOVAL OF OTHER LIENSSECTION19.EXPENSES OF ENFORCEMENTSECTION20.NOTICESSECTION21.MISCELLANEOUSSECTION22.VENUE AND JURISDICTIONSECTION23.FORCE MAJEUREEXHIBITA:PETITIONEXHIBITB:LEGAL DESCRIPTIONEXHIBITC:PLAT OF SURVEYEXHIBITD:SCHEMATIC DESIGNEXHIBITE:PERMIT/CONSTRUCTIONDOCUMENTSEXHIBITF:GARDEN AREAEXHIBITG:LANDSCAPE/SNOWREMOVAL AREAEXHIBITH:PREVENTIVEMAINTENANCESCHEDULEEXHIBITI:PERMANENTEASEMENT AREAEXHIBITJ:PARKING AREA Page Number \lU‘I(Al0Ol\Jl\I—|1112141414151515181818192020 P ag ePage 15 of 51A15.Page 234 of 330 This Lease Agreement (the "Agreement"or “Lease")with an effective date of May 10,2021 (the “Effective Date")by and between The City of Evanston,an Illinois home rule municipality (“Landlord”)and Artists Book House,an Illinois not-for-pro?t corporation ("Tenant").Landlord and Tenant may be referred to collectively as the "Parties". RECITALS: A.Whereas Landlord desires to enter into a long-term lease requiring that a non- pro?t organization invest in and renovate the Premises (de?ned below)to create a high quality public use for the space consistent with the 2008 Lakefront Master Plan. B.Whereas,on November 6,2018,residents voted in a referendum not to demolish the Harley Clarke property.but to keep it accessible to the public at minimal or no cost to the Evanston taxpayers.A true and correct copy of the referendum is attached hereto and incorporated herewith as Exhibit A. C.Whereas the Evanston City Council voted to approve Tenant's response to Landlord's Request for Proposal Number 19-29 for Lease of Harley Clarke Mansion to a Non-Pro?t Organization on March 8,2021. D.Whereas Artists Book House desires to restore the Premises to create a venue for teaching creative writing,printing of books,production of paper,and bookbinding,as well as space for bookstore,library,art gallery,cafe,lecture hall and classrooms. NOW,THEREFORE,in consideration of the covenants and agreements made herein, Landlord and Tenant hereby agree as follows: AGREEMENT: SECTION 1.DESCRIPTION OF PREMISES Landlord leases to Tenant the Harley Clarke Mansion (the "Mansion")and the coach house and certain land (the “Premises")at 2603 Sheridan Road,Evanston.Illinois 60201 (the "Property"),the legal description for the entire property including the the buildings,and the surrounding the buildings as identi?ed on theattachedExhibitC,and Landlord grants certain easement rights identi?ed and de?nedinSection10toTenantforaccesstothePremisestoconstructimprovementstothePremises(the “Project Improvements")and for Tenant's use as contemplated herein.SECTION 2.TERMThetennofthisAgreement will be for forty (40)years,May 10,2021 —May 10,2061 (the“Term").Tenant must provide Landlord with written notice within three (3)years of theexpirationoftheTermifthePartieschoosetorenewtheAgreementforthePremises.Renewal of the Agreement must be authorized by written consent of the Parties;there is noautomaticrenewalwithoutthepublicreview,consideration and authorization by the City3| Pa gePage 16 of 51A15.Page 235 of 330 Council Landlord will deliver possession to Tenant of the Premises in its “as-is"condition. Tenant acknowledges and agrees that Landlord makes no representations to the condition of the Premises,other than such representations contained within reports that were previously made a part of the public record. At the end of the term,any improvements,fixtures and equipment installed by Tenant at its own expense,that are permanently af?xed to the Premises or would cause structural damage if removed,willremain property of the Landlord with no right to reimbursement SECTION 3.RENT A.RATE:Tenant agrees to pay Landlord for each month of the Term (the “Rent") according to the following schedule: May 10,2021 -May 10,2031 a monthly Rent payment of $1.00 (one dollar); June 1,2031-May 10,2041 a monthly Rent payment of $$1000.00 (One thousand); June 1,2041-May 10,2051 a monthly Rent payment of $2000.00 (two thousand);and June 1,2051-May 10,2061 a monthly Rent payment of $3000.00 (three thousand)per month. B.PAYMENTS.The monthly Rent must be paid on the tenth of each month in full throughout the entire term. C.Any and all Rent PAYMENTS under this Lease must be delivered to: City of Evanston Attn:Finance Of?ce 2100 Ridge Avenue Evanston,IL 60201 D.PROPERTY TAXES:The Property is not subject to property tax by Cook County.If the Premises is taxed in the future solely due to Tenant's violation of the zoning code,Tenant will be solely be responsible for payment of all taxes on the Premises that are due,and,must ?le a timely appeal to said tax assessment.Landlord will apply,as necessary,to the applicable governmental agencies for continued exemption from taxation. SECTION TENANT FUNDRAISING BENCHMARKS AND DUTIES OWED TOLANDLORDREGARDINGSAMEA.Mandatory Tenant Fundraising Benchmarks:Tenant irrevocably commitstoraisingthenecessaryfundstocompletetheProjectImprovements,as set forth herein.The Parties acknowledge that the Project improvements may take place in three phases,depending on the pace of fundraising.Phase I will consist of the design of the entireprojectandobtainingbidsforconstruction.Phase II will consist of the ?rst portion ofconstructionwhichincludestherenovationandessentialimprovementsofbothbuildingsasrequiredtocausethethemtobeincompliancewiththeCityofEvanstonBuildingCodeRegulationsandtoallowforTenant's use and occupancy of the Premises.Asfundsbecomeavailable,Tenant will also complete Phase III which will be the second4| P a gPage 17 of 51A15.Page 236 of 330 phase of construction which will include additional Property Completion restoration and improvements to the Premises consistent with Tenant's use and occupancy of both buildings and in accordance with applicable laws.At a minimum Tenant must meet the ?nancial benchmarks outlined below: 1.Benchmark 1:Within 12 months following the Effective Date Tenant must demonstrate that it has a minimum of two million ($2,000,000)in cash dedicated for the project ; 2.Benchmark 2:Within 24 months following the Effective Date, Tenant must demonstrate that it has a minimum of four million ($4,000,000)in cash dedicated for the project and can execute Phase 2 of the Project Improvements; Tenant willcontinue to raise 2 million($2,000,000)per year following May 2023 and will complete work and open to the public in 2026.The estimated cost of renovating the main house is between $6,536,495 and $8,571,915. B.Fundraising Reports:During the period of time Tenant is raising $4,000,000 toward the construction of Phase 2 of the Project Improvements,Tenant must provide quarterly fundraising reports to the City Manager or designee until such time as the fundraising activities are complete (i.e.goal of fundraising is met).Quarterly reports are due no later than the 1st of each quarter,with the ?rst report being due on September 1,2021. Tenant must reasonably cooperate with all Landlord requests for information regarding Tenant fundraising status and progress,and provide Landlord with the opportunity to reasonably review all books and records regarding the same;provided,however,that Landlord will not be entitled to review the identity of speci?c donors or the amounts of individual donations.Additionally,Tenant understands and agrees to appear before the Evanston City Council to routinely report regarding fundraising status at scheduled City Council meetings. C.Landlord Rights in the Event Tenant Raises Insufficient Funds for Project Improvements:Tenant shall notify Landlord pursuant to Section 20 herein in the event that Tenant,after due diligence,cannot meet a reasonable extension to the benchmark deadline,which in no event shall be longer thantwelve(12)months.In the event Tenant does not meet any Mandatory TenantFundraisingBenchmark,and fails to meet and confer as prescribed herein,Landlord,asownerofthePremises,may exercise its right to terminate this Lease and to retakeexclusivepossessionofthePremisesincludinganynewworkor?xtures af?xed in place.SECTION 5.PROJECT IMPROVEMENTS DESIGNICONSTRUCTIONA.DESIGN AND PERMIT:Tenant is solely responsible for obtaining a determination ofuseandzoninganalysisfromLandlord's staff regarding the Project Improvements.Tenant is responsible for ensuring the Project Improvements comply with thePreservationOrdinance,all applicable zoning and building codes,as well as securing allnecessarystaffandcommitteeorCityCouncilapprovalsregardingsame.Tenant issolelyresponsibleforselectingthearchitecttopreparedesignandplansfortheProjectImprovements.Tenant must ?rst provide Schematic Design Drawings (site plan,5| P a gPage 18 of 51A15.Page 237 of 330 landscape plan,?oor plans,building elevations,key interior elevations)to Landlord for approval by the Landlord's Historic Preservation Commission,Facilities &Fleet Management Division,Building Division,Engineering Division and Parks and Recreation Department prior to moving forward with construction drawings.Landlord will expedite approval of Schematic Design Drawings in a reasonable time frame and,if applicable, will inform Tenant of the reasons why the Schematic Design Drawings are not approved, which process willbe repeated until Landlord approves the Schematic Design Drawings. Once the Schematic Design Drawings are agreed upon,they will be attached as Exhibit D to this lease and incorporated herein. Tenant must submit a permit application and plan submittals electronically to the Landlord's Building Division (Email:permitdesk@cityofevanston.org)for permit review and 1 half size hard copy set of Construction Documents (including civil,landscape, architectural,structural,mechanical,plumbing,electrical and ?re protection drawings and speci?cations)for quality control review to the attention of the Landlord's Facilities & Fleet Management Division (Sean Ciolek,2100 Ridge Avenue,Room G600,Evanston, IL 60201,Email:scio|ek@cityofevanston.org).Landlord will expedite permit and quality control review of Construction Documents in a reasonable time frame and,if applicable, will provide review comments and request revisions to the submitted construction drawings.This process will be repeated until the Landlord ?nds the construction drawing acceptable.Once the Permit/Construction Documents are agreed upon,they will be attached as Exhibit E to this lease and incorporated herein. Upon receiving the building permit,Tenant must also provide Landlord's Facilities & Fleet Management Division (Sean Ciolek,2100 Ridge Avenue,Room G600,Evanston, IL 60201,email:sciolek@ciggofevanston.org)with digital copies of all ?nal Permit/Construction documents (drawings and speci?cations)including a copy of the building permit,in addition to all,designs,or schematics related to the Project Improvements (collectively,the “Building Plans")for the Landlord's records,prior to construction work commencing on the Project Improvements.Tenant,and its contractors and subcontractors,must construct the Project Improvements in accordance with Permit/Construction documents prepared by/for Tenant,such plans which are required to be reviewed by Landlord prior to work commencing on the Project Improvements. Tenant Project Improvements.The Project Improvements must comply with all applicable laws,ordinances,rules and regulations.C.CONSTRUCTION:The Project improvements will be performed at the soledirectionofTenantanditscontractor(s).Landlord will not be a party to the constructioncontract(s),and will have no input or control over the means and methods ofconstructionoftheProjectImprovements.Tenant must provide Landlord with aConstructionManagementplandepictingtheoverallplanning,coordination,and controlofaconstructionsite,including phases as applicable,from beginning to completion.The Parties agree that certain improvements to Premises are necessary to bring thePremisestoagenerallyagreedstandardsbytheParties,including but not limited to,updating the electrical system as necessary for code compliance,updating theplumbingasnecessaryforcodecomplianceandinstallingAmericanswithDisabilityActcompliantentrancesordoors,recon?guration of HVAC system and additional ductwork,5 I P a gPage 19 of 51A15.Page 238 of 330 updating the ?re protection systems to be compliant and other general restoration and rehabilitation work agreed to between the Parties.At all reasonable times,and upon Landlord's 24-hour prior-written request,which may be in the form of an e-mail, Landlord will have the right to (i)observe and ask questions of Tenant and its contractor(s)regarding construction of the Project Improvements and (ii)inspect equipment,?xtures,and other materials prior to issuance of the ?nal certi?cate of occupancy.Tenant agrees to cooperate and timely respond to Landlord questions regarding construction of the Project Improvements.Tenant will be solely responsible for ensuring the Project Improvements and the Premises comply with all applicable laws,ordinances,rules and regulations prior to issuance of the final certi?cate of occupancy. D.SCHEDULE:The Project Improvements are anticipated to occur (per the Project Phasing and Schedule as indicated on page 50 of the proposal)as Tenant raises the funds necessary to construct the Project Improvements (Design &Construction). Phases to reach substantial completion of the Project are as described in page 50 of the Proposal.These phases will include both design and construction with revised dates as follows: Phase 1 -Project Design and Bid Documents -May 2021 to May 2023 Phase 2 -Essential Improvements -May 2023 to May 2025 Phase 3 -Property Completion -May 2025 to May 2026 Tenant will review a more detailed design and construction schedule with Landlord prior to commencing design and construction and in connection with Landlord's review and approval of the Schematic Design Drawings and Permitlconstruction Documents. Tenant will notify Landlord if they are unable to meet deadlines as described above. E.PROJECT IMPROVEMENTFUNDING:The funding to be provided by Tenant will be,at minimum,eight million ($8,000,000)(the “Tenant Project Funding").The Tenant Project Funding willbe raised by Tenant.Landlord is not responsible for securing funding for the Project Improvements. Tenant is solely responsible for issuing invitations to bid for construction work on the the Project improvement activities in accordance with the Prevailing Wage Act,820 ILCS130/0.01 et seq.SECTION 6.INSURANCEA.INSURANCE COMPANIES:It is agreed that any policies of insurance to bemaintainedbyTenantwillbeobtainedfromgoodandsolventinsurancecompanies.Only companies with an “A-"Policyholder's Rating with the Alfred Best Company will beacceptabletoLandlord.B.TENANT MUST OBTAIN GENERAL LIABILITY INSURANCE:UponcommencementofProjectImprovementsbyTenant,its contractors,and subcontractors,Tenant agrees that it will,at its expense,maintain a policy of insurance,written byresponsibleinsurancecarriers,that will insure Tenant against liability for injury to ordeathofpersonsordamagetopropertyoccurringaboutthePremises.Landlord will be7| P a gPage 20 of 51A15.Page 239 of 330 named as an additional insured.The liabilitylimit must be at least $3 million($3,000,000) for any one person injured or killed or any one occurrence,$3 million ($3,000,000) general aggregate coverage for any one accident,and $1 million ($1,000,000)property damage.Tenant will obtain an endorsement and Certi?cate of Insurance naming Landlord as an additional insured from Tenant's carrier (during the term of the Lease, including Premises Improvement construction)and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises.Tenant must provide copies of the insurance policy and all endorsements on an annual basis to Landlord.Tenant shall send the policy to the Law Department annually during the Term.If Tenant fails to comply with this requirement,Tenant will be in default.Tenant acknowledges and agrees it is responsible for complying with this requirement and will take whatever steps are necessary to ensure its insurer(s) cooperate with Tenant in providing all necessary policies and endorsements to Landlord. Landlord is self-insured up to one milliontwo hundred ?fty thousand ($1.25 Million)and agrees to maintain an excess policy or policies of commercial general liabilityinsurance over the self-insured limit written by an insurance carrier with a rating at least Class A-or better in the Policyho|der's Rating with the Alfred Best Company and licensed to do business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to personal property of any person or persons,with policy limits of not less than two million ($2,000,000)combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence.Landlord must maintain casualty insurance covering the entire Premises and any alterations,improvements,additions or changes made by Landlord in an amount not less than their full replacement cost from time to time during the Term,providing protection against any peril included within the classi?cation of “all risks".Landlord must provide copies of the insurance policy and all endorsements thereto on an annual basis to Tenant. C.TENANT MUST OBTAIN WORKER'S COMPENSATION INSURANCE:Tenant must maintain Worker's Compensation insurance,for employees,as required under Illinoislaw. D.TENANT MUST OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: value of all trade ?xtures and personal property.E.TENANT MUST OBTAIN BUILDERS RISK INSURANCE FOR PROJECTIMPROVEMENTS:['l'BD,LIMITSTIED TO CONSTRUCTION BUDGET AND SCHEDULE,providing protection against any peril included within the classi?cation of “all risks".]F.TENANT’S CONTRACTORSISUBCONTRACTORS MUST OBTAINASBESTOSABATEMENTCOMMERCIALGENERALLIABILITYINSURANCEFORPROJECTIMPROVEMENTS:Upon commencement of Project Improvements byTenant,Tenant's quali?ed contractors and/or subcontractors must maintain an AsbestosAbatementCommercialGeneralLiabilitypolicywrittenonanISObasedoccurrenceform.This form must provide coverage for third party claims,bodily injury and property3| Pa gePage 21 of 51A15.Page 240 of 330 damage associated with asbestos abatement,encapsulation or enclosure.The minimum limits of liability under this policy must be at least $1 million for any one occurrence,and a products and completed operations aggregate limit of $1 million . Tenant must obtain an endorsement and Certi?cate of Insurance naming the Landlord as an additional insured from Tenant's carrier (during ,Project Improvement construction,as well as any applicable statute of limitations/statutes of repose under Illinoislaw). G.TENANT’S WAIVER OF CASUALTY INSURANCE PROCEEDS:If the Premises are damaged by ?re or other casualty insured against,Tenant agrees to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord,or where Landlord is named as sole bene?ciary.and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss.Landlord will use insurance proceeds in accordance with Section 7,Casualty Damage;Repairs. H.CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN:If the Premises,including any improvements,were to be damaged in any manner,and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes,then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities,so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. I.TENANT'S FAILURE TO INSURE:If Tenant fails to keep in effect and pay for insurance as required by this section and then fall to cure such failure within thirty (30) calendar days after notice from Landlord,Landlord may terminate this Lease. SECTION 7.CASUALTY DAMAGE;REPAIRS A.USE OF PARTIALLY DAMAGED PREMISES:On damage or destruction by a B.RIGHT TO TERMINATE:Tenant willhave the right to terminate this Agreement if(i)the Premises cannot be fully repaired within one hundred eighty (180)days followingthedateoftheCasualtyor(ii)the Premises are damaged by a Casualty to an extentexceedingthirty-three percent (33%)of the reconstruction cost of the Premises as awhole.If such damage occurs,this termination will be effected by written notice toLandlord,delivered within 90 days of the damage.C.FIRE AND CASUALTY.If the Premises are damaged by a Casualty or other actofGodtoanextentexceedingthirty-three percent (33%)of the reconstruction costs ofthePremises,then Landlord and Tenant agree to meet and confer regarding necessarystepstorepairthePremises,amend this Lease,or terminate this Lease.If Landlordelectstonotrepairand/or rebuild the Premises.then this Agreement will tenninateeffectiveasofthedateoftheCasualty.Landlord has sole discretion to determine if suchCasualtylossnecessitatesterminationofthisLease.9| P a gPage 22 of 51A15.Page 241 of 330 SECTION 8.INDEMNIFICATION A.INDEMNIFICATIONFOR PRE-RENOVATION USE AND ACCESS PERMITTED TO 3””PARTIES,AND FOR WORK:Tenant willdefend,indemnify and hold harmless Landlord and its respective of?cers,elected and appointed of?cials,agents,and employees from any and all liability,losses,or damages as a result of claims,demands, suits,actions,or proceedings of any kind or nature,including without limitation costs, and fees,including attorney's fees,judgments or settlements,resulting from or arising out of any negligent or willful act or omission on the part of Tenant's contractors, subcontractors,employees or agents during the Term.Such indemni?cation will not be limited by reason of the enumeration of any insurance coverage in Section 6 of this Lease.This provision survives the completion.expiration,or termination of this Lease for a period of six (6)months. Tenant and Landlord agree to mutually cooperate regarding execution of appropriate waivers of liabilityto indemnify Landlord for Tenant fundraising,board meeting.or other activities attributable to Tenant prior to the issuance of a ?nal certi?cate of occupancy by Landlord.Speci?cally,Landlord agrees to provide Tenant access to Premises for fundraisers,architectural or construction consultants and any other third-parties. Tenant agrees and acknowledges that it must cooperate in the event any litigation is brought against Landlord by any party seeking to enjoin,restrain,or stop the Project Improvements contemplated by this Lease.Tenant must defend,indemnify.and hold harmless Landlord and its of?cers,elected and appointed of?cials,agents,and employees from any and all liability,losses,or damages as a result of claims,demands, suits,actions,or proceedings of any kind or nature,including without limitation costs, and fees,including attorney's fees,judgments or settlements,resulting from or arising out of any of the uses or activities managed by Tenant at the Premises during the Term. Nothing contained herein will prohibit Landlord,or its officers,agents,or employees, from defending through the selection and use of their own agents,attorneys,and experts,any claims,actions or suits brought against them.Nothing herein shall be construed as a limitationor waiver of defenses available to Landlord and employees and agents,including without limitation the Illinois Local Governmental and Governmental At Landlord's counsel's option,Tenant must defend all suits brought against thePremisesorLandlordduetoanyactionsofTenantoritsofficers,agents or employees,and Tenant must pay all costs and expenses incidental to such suits,but Landlord hastheright,at its option,to participate,at its own cost,in the defense of any suit,withoutrelievingTenantofanyofitsobligationsunderthisAgreement.Any settlement of anyclaimorsuitrelatedtoactivitiesconductedunderthisProjectbyTenantmustbemadeonlywiththepriorwrittenconsentoftheLandlord's counsel,if the settlement requiresanyactiononthepartofLandlord.To the greatest extent permissible by law,Tenantwaivesanylimitstotheamountofitsobligationstoindemnify,defend,or contribute toanysumsdueunderanyLosses,including any claim by any employee of Tenant thatmaybesubjecttotheIllinoisWorkersCompensationAct,820 ILCS 305/1 et seq.or anyotherrelatedlaworjudicialdecision,including without limitation.Kotecki v.Cyclops101 P a gPage 23 of 51A15.Page 242 of 330 11! We/ding Corporation,146 Ill.2d 155 (1991).Landlord,however,does not waive any limitations it may have on its liabilityunder the IllinoisWorkers Compensation Act,the Illinois Pension Code or any other statute.Tenant is responsible for any losses and costs to repair or remedy work performed at its direction,under this Lease,resulting from or arising out of any act or omission,neglect,or misconduct in the performance of work by its contractors,subcontractors,or its agents or employees.Acceptance of the work on the Project Improvements by Landlord will not relieve Tenant of the responsibility for subsequent correction of any such error,omissions and/or negligent acts or of its liabilityfor loss or damage resulting therefrom.All provisions of this section survive the completion,expiration,or termination of this Lease. Landlord speci?cally disclaims liability to Tenant for any asbestos or mold exposure attributable to any known or unknown conditions at the Premises,during work on the Project Improvements or at any time under the Term of this lease. 3.POST-RENOVATION WORK AND LEASE TERM TENANT INDEMNIFICATION OF LANDLORD:Except as otherwise provided in this Agreement,and except to the extent caused by the willful misconduct of Landlord,or its agents,employees or contractors,or by the breach of this Lease by Landlord,Tenant must protect,defend, indemnify and save Landlord and its of?cers,directors,agents,attorneys,and employees harmless from and against any and all obligations,liabilities,costs,damages, claims and expenses of whatever nature arising from (i)any matter that occurs in the Premises,which is not the result of Landlord's willful misconduct,or (ii)any willful misconduct of Tenant,or its agents,employees or contractors. C.DEFECTS;DEFECTIVE CONDITION;WIND;ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the willful misconduct of Landlord or its agents,employees or contractors,or from the breach of this Lease by Landlord,Landlord will not be liable to Tenant for any damage or injury to Tenant or Tenant's property occasioned by the failure of Landlord to keep the Premises in repair.and shall not be liable for any injury done by or from any defect of plumbing, electric wiring or of insulation thereof,gas pipes,water pipes or steam pipes,or from broken stairs.porches,railings or walks,or from the backing up of any sewer pipe or down-spout or from the bursting,leaking or running of any tank,tub,washstand,water radiator,nor for any such damage or injury occasioned by water,snow or ice being uponorcomingthroughtheroof,skylight,trap door,stairs,walks or any other place upon ornearthePremises,or otherwise,nor for any such damage or injury done or occasionedbythefallingofany?xture,plaster,or stucco,nor for any damage or injury arising fromanyact,omission or negligence or co-tenants or of other persons,occupants of thesamebuildingorofadjoiningorcontiguousbuildingsorofownersofadjacentorcontiguousproperty,or of Landlord's agents or Landlord,all claims for any such damageorinjurybeingherebyexpresslywaivedbyTenant.Notwithstanding the foregoing,if anyportionofthePremisesisunusableforthepurposecontemplatedhereunderforaperiodofgreaterthan5days,Landlord agrees to reasonably cooperate with Tenant todeterminesuchtermsandconditionswhichmaypermitthePremisestocontinuetobe P a gPage 24 of 51A15.Page 243 of 330 used for the purposes intended by Tenant.The determination of the unusable space may be reasonably detennined by Landlord based on square footage. SECTION 9.MAINTENANCE:Until the time that Tenant starts Phase 2 of the Project Improvements and Tenant occupies the Premises to start construction,Landlord will insure and maintain the Property,including ordinary and customary building maintenance.This maintenance will include maintaining the existing condition of all building systems as is in the Premises,providing adequate heat in the premises to prevent deterioration during cold weather,cutting all lawn areas,and maintaining exterior trees in a way such that the Premises exterior enclosure remains free from structural damage or obstruction.After Tenant takes possession of the Premises in Phase 2 to begin construction,Tenant must at all times maintain the Premises in a clean,neat and orderly condition.Once Phase 2 begins and throughout the remainder of the lease. Tenant will be responsible for maintaining the Property,buildings and grounds,in its entirety,including but not limited to all building envelope,mechanical,electrical, plumbing,?re protection,irrigation and landscape systems within them.Tenant will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by Landlord.Tenant accepts the Premises in as-is condition,and acknowledges that Landlord makes no representations as to the condition of the Premises as of the date of execution of this Lease,or that Landlord made any repairs to the same.Landlord or Landlord's staff or other representatives made no representations or assurances that it will alter or remodel the Premises and all renovations will be at Tenant's sole cost and expense. After receipt of a ?nal certi?cate of occupancy,Tenant will maintain the gardens on the Premises as depicted on Exhibit F.Landlord will continue to perform the following maintenance on the Property during the Term in accordance with Landlord's maintenance practices at other locations owned by Landlord:(i)mow and otherwise maintain the grass,(ii)maintain the trees;(iii)maintain the grotto pool.liner and rock enclosure;(iv)maintain the retaining wall at the parking lot north of the Harley Clark Mansion and (v)remove leaves.As to snow and ice removal,Landlord will clear the outer sidewalk and the parking lot as depicted in Exhibit G. arrange for special pick-ups and containers for said materials.Tenant and LandlordacknowledgethatrefuseatthePremisesislargelytheresultofpublicrecreationuses.Tenant and Landlord will mutually agree upon placement of a larger refuse container forregularrefuseatthePremisesinreasonableproximitytothePremises.Tenant willcontracttohavetrashhauledfromsuchcontainerwithreasonablefrequency.Tenant must develop an annual operating budget for the property (in coordination withLandlord)to ensure that components of the Premises are professionally and properlymaintained.Tenant will maintain a separate,dedicated reserve account for buildingmaintenanceactivities.This building maintenance reserve will be submitted to Landlordforitscommentandapproval.Once ?nal building system improvements are speci?ed,Tenant will develop and propose to the Landlord a list of all preventative maintenanceitems,including system manufacturer's recommendations and a schedule that needs tobefollowedbytheTenantforthesesystems(to be added as a future Exhibit H).Tenant12| Pa gePage 25 of 51A15.Page 244 of 330 will also throughout the lease term be required to send documentation to Landlord's Facilities and Fleet Management Divisionfor their records indicating that they have been performing the proper maintenance.Tenant expressly recognizes and agrees that as a tenant in a publicly owned building,it must permit the Landlord reasonable access to its ?nancial statements.speci?cally including but not limited to,all documents and bank statements concerning the building maintenance reserve account.Tenant also agrees it must cooperate with the City/Landlord in the event of a Freedom of lnforrnation Act request,5 ILCS 140/1,is made to the City/Landlord for documents in connection with Tenant's information required to be provided by the terms of this Lease,or operations at the Premises.In the event Tenant fails to comply with this material term of this Lease, such failure willbe a breach by Tenant. Digital records of all maintenance,repairs and improvements should be provided to the Landlord's Facilities Management Division (Attn:Sean Ciolek,2100 Ridge Avenue, Room G600,Evanston,IL 60201,email:sciolek@cityofevanston.org).Any additional future improvements outside of the scope of work for this project need to be reviewed and approved by the Landlord prior to implementing. SECTION 10.EASEMENTS A.TEMPORARY EASEMENT AREA:Subject to the terms of this Agreement, Landlord will grant to Tenant,its invitees,employees,agents,contractors and subcontractors,a Temporary Access Easement for access over,upon,through and across the Property in the easement areas depicted on Exhibit E (the “Temporary Construction Easement").In consideration of the cost of future improvements to the Premises.Landlord agrees to waive the temporary access easement fee ordinarily assessed for occupation of property owned by Landlord. Temporary Construction Staging Area:Tenant shall work with their contractor and provide a proposed Temporary Construction Staging Area plan to the Landlord's Facilities and Fleet Management Division and Engineering Division for review and approval prior to beginning construction.This plan should delineate the areas for staging and construction activities..Tenant will be diligent to remain within the the parking lot to the Fog Houses and the Lighthouse.Tenant will coordinate withLandlord's Public Works Agency staff to ensure that construction traf?c is in compliancewithLandlord's truck routes and minimizes disruption to the neighboring area.Any right-of-way permits and associated fees necessary for this renovation project must beobtainedbyTenantseparatelyandnotgrantedherein.Renovation to the Buildings.Tenant shall adhere to all requirements and speci?cationsfortheconstructionoccurringonLandlordownedproperty.The Parties agree that therenovationsshallbeatthesolecostandexpenseofTenant.Landlord agrees to waiveanyandallpermit,survey and related fees for the construction of the ProjectImprovements.Tenant shall comply with all local (including,but not limited to all zoningandtreepreservationordinances),state and federal regulations during the construction.Restoration of Staging Area and Property.After the renovations to the Premises arecompleteTenantshallreturnthestagingandconstructionareaandPropertytothe131 P a gPage 26 of 51A15.Page 245 of 330 condition prior to construction activities described herein.Restoration shall include leveling,laying of grass seed,and planting new trees,shrubs,?owers,or other plants disturbed. B.PERMANENT ACCESS EASEMENT:Landlord,as grantor,and Tenant,as grantee,seek to establish the easement rights relative to the Property and the Premises following the completion of the Project Improvement for the Term.The Parties are desirous of imposing certain easements upon the Property for the bene?t of Grantee and users of the Premises thereof,on the terms and conditions hereinafter set forth.Grantor hereby grants to Grantee,for the bene?t of Grantee's Premises,a perpetual easement (the "Easement")on,the Property in the area(s)marked as "Easement Area"on the Plat attached hereto as Exhibit l (the “Easement Parce|”)for the purpose of access to and use of and maintenance and repair of the Premises.Landlord's grant of the foregoing Easement to Tenant does not include sub-surface rights. C.COORDINATION WITH BEACH AND PARK USE:The Parties agree to mutually confer and reasonably cooperate regarding the coordination of the use of Lighthouse Beach and Lawson Park areas which are to remain open to the public in conjunction with Tenant's use and occupation of the Property.This coordination shall extend to consultation regarding the parking lot use which is to the north of the Premises and permitted parking spaces granted in this Lease.Tenant would be granted access to north and central bay of the Coach House both internally and externally. D.PRESERVATION EASEMENT:The City agrees to meet and confer with Tenant regarding further easements,including preservation easements;however,the City does not promise to recommend or support any such an easement. SECTION 11.USE OF PREMISES PURPOSES:The Property is zoned Open Space under Title 6 of the Zoning Ordinance of the City of Evanston City Code of 1979,as amended.Pursuant to Section 6-15-9-2 “Permitted Uses",Tenant is permitted as of right to occupy the Premises and conduct certain uses.The Parties agree that Tenant will operate Community Center within the de?nition in City Code Section 6-18-3,by providing a facility that is open to the public, and is used for community recreation,education,service activities,and associated accessory uses consistent with Tenant's non-pro?t mission.In addition,Tenant may (i) operate or permit the operation of a café (Type II restaurant)(the "Restaurant Use"),as the "Permitted Use”).If Tenant changes the use of the Premises so that it no longerquali?es as a Permitted Use,such change in use willviolate this Lease.B.PARKING:Landlord will allocate two (2)parking spaces to Tenant personnel orguests.The designated spaces for Tenant staff willbe located in the area as depicted onExhibitJ._The parking spaces willbe permitted on an annual basis at no cost to Tenant.Tenant cannot assign or lease the parking spaces to any other entity or individual(s).Allotherparkinginthelottothenorthoftheproperty(as mentioned in Section 10C shall bekeptaspublicparkingandoperatedbytheLandlord.C.STORAGE OF INFLAMMABLEMATERIALS:Tenant agrees that it will notpermittobekeptatthePremisesanygasoline,petroleum distillate or other petroleum14| P a gPage 27 of 51A15.Page 246 of 330 product,or other substance of an explosive or inflammable nature as may endanger any part of the Premises without the written consent of Landlord.Tenant can keep the following on the Premises with Landlord's consent:(i)products customarily used in connection with the Permitted Use and operation of programs for the Landlord's business.All such ?ammable products should be listed for Landlord's approval and then stored in a Flammable Storage Cabinet clearly labeled as “FLAMMABLE.”Copies of all Safety Data Sheets should be provided to the Landlord and hardcopies stored near the cabinet.Tenant can keep the following on the Premises without Landlord's consent:(ii) customary cleaning products. D.USE IMPAIRING STRUCTURAL STRENGTH:Tenant will not permit the Premises to be used in any manner that will impair the structural strength of the buildings on the Premises,or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building's foundations or structural strength. E.PUBLIC REGULATIONS:In the conduct of its business on the Premises, Tenant will observe and comply with all laws,ordinances and regulations of public authorities.Tenant acknowledges that the Premises is owned by Landlord and therefore no smoking will be permitted at the Premises. F.ENVIRONMENTAL:Tenant shall comply in all material respects with all applicable Environmental Laws (hereinafter de?ned)and shall not cause or permit any Hazardous Substances (hereinafter defined)to be brought,kept or stored on the Property,except in compliance in all material respects with Environmental Laws.Tenant shall not engage in or permit any other person or entity to engage in any activity, operation or business on the Property that involves the generation,manufacture, re?ning,transportation,treatment,storage,handling or disposal of Hazardous Substances,except in compliance in all material respects with Environmental Laws, provided however,that Tenant,or other person on Tenant's behalf,may store and use commercial grade cleaning or maintenance products containing Hazardous Substances generally recognized as appropriate for the ordinary course,operation and upkeep of the Property or Premises for the Permitted Use.In the event that any work performed by or on behalf of Tenant on or to the Property exposes,uncovers or results in the presence of Project),Tenant,sole cost and expense,be responsiblefortheremediationofsuchHazardousSubstancesinaccordancewithapplicableEnvironmentalLaws,except to the extent caused by Landlord.As used in this Agreement,“Hazardous Substances"means all hazardous or toxicmaterials,substances.pollutants,contaminants,or wastes currently identi?ed as ahazardoussubstanceorhazardouswasteintheComprehensiveEnvironmentalResponse,Compensation and Liability Act of 1980 (“CERCLA"),as amended,theSuperfundAmendmentsandReauthorizationAct("SARA"),the Resource ConservationandRecoveryAct(“RCRA"),or any other comparable federal,state or local legislation orordinancesapplicabletotheProperty.As used in this Agreement,“EnvironmentalLaws"means all federal,state and local environmental laws,rules,statutes,directives,binding written interpretations,binding written policies,ordinances and regulationsconcerningpollutionorprotectionoftheenvironmentissuedbyanygovernmentalauthorityandineffectonorafterthedateofthisAgreementwithrespecttoorthatotherwisepertaintooraffecttheProperty,or any portion of the Property,the use,15| P a gPage 28 of 51A15.Page 247 of 330 ownership,occupancy or operation of the Property,or any portion of the Property,or any owner of the Property,and as same have been amended,modi?ed,or supplemented from time to time,including but not limited to CERCLA,the Hazardous Substances Transportation Act (49 U.S.C.§1302 et seq.),RCRA,the Water Pollution Control Act (33 U.S.C.§1251 et seq.),the Safe Drinking Water Act (42 U.S.C.§300f et seq.),the Clean Air Act (42 U.S.C.§7401 et seq.),the Solid Waste Disposal Act (42 U.S.C.§ 6901 et seq.),the Toxic Substances Control Act (15 U.S.C.§2601 et seq.),the Emergency Planning and Community Right-to-Know Act of 1986 (42 U.S.C.§11001 et seq.),the Radon and Indoor Air Quality Research Act (42 U.S.C.§7401 note,et seq.), SARA,comparable state and local laws,and any and all rules and regulations that are effective as of the date of this Agreement,or become effective after the date of this Agreement under any and all of the aforementioned laws. G.COVENANTS AND CONDITIONS:Tenant covenants,warrants and agrees that with respect to the activities contemplated under this Agreement that:(i)no waste or damage shall be committed upon or to the Premises;(ii)the Premises shall be used only for the purposes set forth herein;(iii)the Premises shall not be used for any unlawful purpose and no violations of applicable laws or duly constituted authority shall becommitted thereon;(iv)Tenant shall keep the Premises in a clean and sanitary condition;(v)Tenant shall not do or permit to be done anything upon the Premises that may subject Landlord to any liabilityfor injury or damage to person or property,and (vi) the work performed on or to the Premises pursuant to this Agreement or the Building Plans shall not adversely affect Landlord's ability to use the Property,except as previously agreed to by Landlord and reflected in the Building Plans or as set forth in this Agreement. SECTION 12.UTILITIES After Tenant occupies the Premises to start construction,Tenant willtake responsibility for paying ulilities.Tenant agrees to pay before delinquency all charges for gas,water,sewer, phone,internet,heat,electricity,and waste disposal and other similar charges incurred by Tenant with respect to the Premises during this Lease. SECTION 13.SUBLETTING;ASSIGNMENT subleases to the Landlord for its review and comment.Tenant shall not be allowed toothenlvisesubletthePremisesorassignthisAgreementtoanyotherorganization,agency of the State of Illinois,or individua|(s)without obtaining Landlord's prior consent.Regardless of any sublease,the Tenant is ultimately responsible for the condition andrenovationofthePremises.Tenant shall not have access to the ?re pits unless tenanthasobtainedapermitthroughtheParksandRecreationDepartment.SECTION 14.SURRENDER OF PREMISES;HOLDING OVERTenantwill,at the termination of this Lease,leave the Premises in as good condition astheyareinatthetimeofentrybyTenant,except for reasonable use and wear,acts ofGod,or damage by Casualty beyond the control of Tenant.On vacating,Tenant willleavethePremisesclearofallrubbishanddebris.If Tenant retains possession of thePremisesoranypartthereofaftertheterminationofthetermbylapseoftimeorotherwise,then Landlord may at its option within thirty days after termination of the term16| Pa gePage 29 of 51A15.Page 248 of 330 I7| serve writte n uponTenantthatsuchholdingoverconstitutesthecreationofa month to m on th tena ncy, uponthetermsofthisAgreement.Tenantshallalsopayto Landlord all sustainedbyLandlordresultingfromretentionofpossessionby Tenant.The ofthisparagraphshallnotconstituteawaiverbyLandlordof any right of r e - e n t r y ashereinaftersetforth;norshallreceiptofanyrentoranyotheract P a gPage 30 of 51A15.Page 249 of 330 in apparent af?rmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15.SIGNS Tenant may apply for signage (temporary and permanent signage)for the exterior to be placed on the Property,at its own expense,in order to conduct the business of Tenant. Tenant acknowledges that there are limitations from the City of Evanston Municipal Code of 2012 (the “Code"),as amended,and the Code governs the application process and the details regarding size,type,and number of signs and Tenant agrees to be bound by such ordinances.Landlord cannot make representations in a lease agreement that Tenant shall be entitled additional signage,a certain number of signs and/or dimensions of proposed signage,because Tenant must make an application to the Building &Inspection Services Division,as provided by Code,but Landlord will not withhold its consent to a sign for Tenant's use of the Premises that complies with the requirements of the Code.Signage design and mounting details should be provided to the Landlord for review and approval prior to installation. SECTION 16.LIENS A.LIENS AND ENCUMBRANCES:Tenant will hold Landlord harmless from all claims,liens,claims of lien,demands,charges,encumbrances or litigation arising out of any work or activity of Tenant on the Premises.Tenant will,within sixty (60)days after ?ling of any lien,fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense,including a reasonable attorney's fees.Provided,however,in the event that Tenant contests any lien so ?led in good faith and pursues an active defense of said lien,Tenant shall not be in default of this paragraph.However,in the event of any ?nal judgment against Tenant regarding such lien,Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B.DISCHARGE OF LIEN:lf Tenant fails to fully discharge any claim,lien,claim of lien,demand,charge,encumbrance,or litigation,or should proceedings be instituted for the foreclosure of any lien or encumbrance,and if judgment is rendered against Tenant either by a court of competent jurisdiction or by arbitration and Tenant still persists in amounts so paid willbe repaid by Tenant on demand,together with interest at the rate of_10_%per year from the date of payment and shall be considered additional rentowedtoLandlordbyTenant.SECTION 17.DEFAULT AND REMEDIESA.EVENT OF DEFAULT:Any one of the following events will be a default byTenant:i.If Tenant does not pay Rent at the time and place when andwheredueanddoesnotcuresuchfailurewithin?ve (5)calendardaysafternoticetoTenantofsuchfailure;18] P a gPage 31 of 51A15.Page 250 of 330 I9| ii.If Tenant does not procure and/or maintain the insurance coverage as set forth herein; iii.If Tenant does not comply with any term,provision,condition or covenant of this Lease,other than the payment of rent,and does not cure any such failure within thirty (30)calendar days after written notice from Landlord of such failure;or iv.If Tenant makes a general assignment to the bene?t of creditors, or admits in writing its inability to pay its debts as they become due or shall ?le a petition in bankruptcy.(Landlord shall be the sole judge as to whether such time is reasonable). B.OCCURRENCE OF AN EVENT:Upon the occurrence and the continuation of any event of default for thirty (30)days,Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and Tenant's right to cure: i.Terminate this Lease,in which event Tenant shall immediately surrender the Premises to Landlord,but if Tenant fails to do so, Landlord may,without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent,or damages for breach of contract,enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever,this Agreement shall thereupon terminate and upon the tennination of Tenant's right of possession,as aforesaid,whether this Agreement be terminated or not,Tenant agrees to surrender possession of the Premises immediately,without the receipt of any demand for rent,notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof,to take possession thereof with or (to the extent permitted by law)without process of law,and to expel and to remove Tenant or any other person who may be other persons as may reasonably be necessary,and Landlordmayre-possess itself of the Premises,but such entry of thePremisesshallnotconstituteatrespassorforcibleentryordetainer,nor shall it cause a forfeiture of rents due by virtuethereof,nor a waiver of any covenant,agreement or promise inthisAgreementcontainedtobeperformedbyTenant.TenantagreestoindemnifyLandlordforalllossanddamagewhichLandlordmaysufferbyreasonofsuchleasetermination,whetherthroughinabilitytore-let the Premises,or through decrease inRent,or otherwise. P a gPage 32 of 51A15.Page 251 of 330 20I ii.Landlord may recover from Tenant upon demand all of Landlord's costs,charges and expenses,including the fees and costs of counsel,agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant's obligations hereunder, subject to Landlord prevailing on its claims. iii.Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity,or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C.REPOSSESSION OR RELETTING NOT A TERMINATION;LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED:No repossession,operation or re-letting of the Premises or of ?xtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by Landlord to Tenant. Landlord may terminate this Agreement if Tenant remains in default (beyond any applicable notice and cure period).The acceptance of rent,whether in a single instance or repeatedly,after it falls due.or after knowledge of any breach hereof by Tenant,or the giving or making of any notice or demand,whether according to any statutory provision or not,or any act or series of acts except written waiver,shall not be construed as a waiver of Landlord's rights to act without notice or demand or of any other right hereby given Landlord,or as an election not to proceed under the provisions of this Agreement. D.TENANT’S OBLIGATION TO PAY DEFICIENCIES:If rentals received by Landlord from re-letting the Premises under the provisions of this section are insuf?cient to pay all expenses and amounts due,Tenant will pay any de?ciencies to Landlord on demand and be declared in default for failure to pay. E.LANDLORD’S RIGHT TO PERFORM TENANT’S DUTIES AT TENANT’S COST:If in Landlord's judgment any default by Tenant will jeopardize the Premises or the rights of Landlord,Landlord may,without notice.elect to cure Tenant's default and Tenant willreimburse Landlord,with interest,on 5-days’notice by Landlord to Tenant. F.LANDLORD’S RIGHT TO TERMINATEAGREEMENT:If there is an event of take possession of the Premises by legal proceedings.G.LANDLORD’S REMEDIES NOT CUMULATIVE:All of the remedies given toLandlordinthisAgreementorbylawarenotcumulative,and the exercise of one remedybyLandlordwillnotimpairitsrighttoexerciseanyotherrightorremedy.Landlord shallnotlooktothepropertyorassetsofanydirectorindirectpartner,member,manager,shareholder,director,of?cer,principal,employee or agent of Tenant in seeking either toenforceTenant's obligations under this Agreement or to satisfy a judgment for Tenant'sfailuretoperformsuchobligations;and none of such parties shall be personally liable fortheperformanceofTenant's obligations under this Agreement. P a gPage 33 of 51A15.Page 252 of 330 H.LANDLORD DEFAULT;TENANT REMEDIES:If Landlord does not comply with any term,provision,condition or covenant of this Lease and fails to cure any such failure within thirty (30)calendar days after written notice from Tenant of such failure, Tenant may cure such failure and charge Landlord for all costs incurred by Tenant in connection with the curing of such failure.Landlord must reimburse Tenant for all costs incurred by Tenant in curing such failure within ?fteen (15)days of Landlord's receipt of written demand therefor. SECTION 18.REMOVAL OF OTHER LIENS In event any lien upon Landlord's title results from any act or neglect of Tenant and Tenant fails to remove said lien within thirty (30)days after Landlord's notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenant shall pay Landlord upon request the amount paid out by Landlord in such behalf.including Landlord's costs, expenses and reasonable attorney's fees. SECTION 19.EXPENSES OF ENFORCEMENT Except as provided above in Sections 8 and 17,each Party is responsible for its fees and costs incurred in any litigation,negotiation or transaction regarding this Agreement. SECTION 20.NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certi?ed mail to the following addresses for the Parties (or at such other address as the applicable party may designate in a written notice to the other party): If to Landlord:with a copy to: City of Evanston City of Evanston Attn:City Manager Attn:Corporation Counsel If to Tenant:Artists Book HouseAttn:President,Board of DirectorsPOBox5351Evanston,IllinoisServicewillbedeemedcompleteat the time of the leaving of notice or within 2 daysaftermailing.In the event that it appears that Tenant is avoiding the service of any noticeandisnotpresentatthePremisesforaperiodofmorethan14consecutivedays,notices may be served by posting such notice upon the Premises.Notice shall than bedeemedeffective5daysaftersuchposting.21| P a gPage 34 of 51A15.Page 253 of 330 22| P a gPage 35 of 51A15.Page 254 of 330 23I SECTION 21.MISCELLANEOUS A.Provisions typed on this Lease and all riders attached to this Lease and signed by Landlord and Tenant are hereby made a part of this Agreement. B.Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord,which may be necessary for the proper and orderly care of the building of which the Premises are a part,so long as such rules and regulations do not materially impair Tenant's right to use and occupy the Premises as set forth herein. C.All covenants,promises,representations and agreements herein contained shall be binding upon,apply and inure to the bene?t of Landlord and Tenant and their respective heirs,legal representatives,successors and assigns. D.The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E.The words “Landlord"and “Tenant"wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein;and the necessary grammatical changes shall be assumed in each case as though full expressed. F.This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the Parties,and any oral representations made by one party to the other are considered merged herein. G.In all cases where Landlord's consent is required,Landlord's consent shall not be unreasonably withheld,conditioned or delayed. H.This Agreement may be executed in multiple copies,each of which shall constitute an original. I.No waiver of any breach of any condition of this Agreement will be construed to J.This Agreement may be modified or amended only in writing signed by LandlordandTenant.It may not be amended or modi?ed by oral agreements between the PartiesunlesstheyareinwritingdulyexecutedbyLandlordandTenant.K.Every provision of this Agreement will bind the Parties and their legalrepresentatives.The term “legal representatives"is used in its broadest meaning and P ag ePage 36 of 51A15.Page 255 of 330 24| includes,in addition to assignees.every person,partnership,corporation or succeeding to any interest in this Agreement.Every covenant,agreement a n d co nd iti on of this Agreement will be binding on Tenant's successors and assignees.An y s u bl e a s e, concession or license agreement will be subject and subordinate to this Leas e. SECTION 22.VENUE AND JURISDICTION The Parties agree the this Agreement willbe governed by and interpreted in with the laws of the State of Illinoisand that venue for any disputes is the Cir cuit Co urt of Cook County,Illinois. SECTION 23.FORCE MAJEURE Other than for Landlord's and Tenant's obligations under this Lease t h a t canbe performed by the payment of money,whenever a period of time is herein pr es cri be d for action to be taken by either party hereto,such time period will be extended aperio dequaltotheperiodofanydelaysinperformancebytheapplicablepartydu e toanyof the following events ("Force Majeure"):(i)Acts of God,(ii)strike or other labor dif?culties not speci?c to any labor issue existing only at the Premises,(iii)e xt ra or di n ar y weather conditions greatly exceeding norms for the greater metropolitan areathe Premises located,(iv)extraordinary scarcity of or industry-wide inabilit y t o obtai nsupplies,parts or employees to furnish such services,or (v)or any cause beyond a party's control.For purposes of this Section,a cause or event s notbe deemed to be beyond a party's control,if it is within the control of such par ty's age nts,employees or contractors. [SIGNATURES ON FOLLOWING PAGE;REMAINDEROF THE PAGE INTENTIONALLYBLANK] P a gPage 37 of 51A15.Page 256 of 330 25 I IN WITNESS WHEREOF,both Landlord and Tena nt ca us e d thisAgreementto be executed as of the date and year ?rst above written b y dul y authoriz ed officeror manager of each of the respective Parties. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By:} Its:City Manager,Erika Storlie Tenant: ARTISTS BOOK HOUSE, an Illinoisnot-for-pro?t corporation By: 1 Its:'PR—€5\7>5l/T,ALTIYTS 'Bool<-H-ul/SE AVMZEY N \i‘-F€NEc—c—€’F—- P a gPage 38 of 51A15.Page 257 of 330 STATE OF ILLINOIS )ss. COUNTY OF COOK ) The Undersigned.a Notary Public in an d fo r saidCountyintheStateaforesaid, do hereby certify that Erika Storlie ,City Man ager oftheCityofEvanston,personally known to me to be the same person whos e n a issubscribedtotheforegoing instrument as such of?cer,appeared before m e th is dayinpersonandacknowledged that he signed and delivered such instrument a s h is ownfreeandvoluntaryact,andas the free and voluntary act of the City of Evansto n, allfortheusesandpurposessetforth therein. Given under my hand and notarial seal IQ,2021. .U Not ary Pu bli c My Commission Expi res: OFFICIALSE ALKINALRWIN SONNOTARYPUBLIC-STATEO F I MYCOMMISSIONE)? IRES1J 9f23I24 P a g 2Page 39 of 51A15.Page 258 of 330 27| STATE or ILLINOIS I ss. COUNTY OF COOK ) The Undersigned,a Notary Public in and for said County in the afores aid,do hereby certify that Aggma?igl?gaw pers onall y know n to me to be the same person ose name is subscribed to the foregoin g in st r u m e nt as such of?cer,appeared before me this day in person and acknowledged thesigned and delivered such instrument as his own free and voluntary act,and thefreeand voluntary act of the P<~r\-R53;Geog in ,all for the uses a n d pu rp os es set forth therein. Given under my hand and notarial seal I0’,2021. Notary Public My Commission Expires OFFICIALSEAL KINALROBINSON NOTARVPUBLIC-STATEOFILLINOIS MYCOMNSSIONEXPlRES.1)9l23IZ4 Pa gePage 40 of 51A15.Page 259 of 330 CITY OF EVAN STON OFFICE OF THE CITY CLERK In re the Matter ofthe "Harley Clarke Mansion" QERTIFICATE QF FILING A ljgtitjgg :5;place a PublicQuestiongm Ngvembgg §"‘ZQ[§Bgllgt In the Matterregardingthe parcel of City Property,includingthe building structures,comm onlyknownastheHarleyClarkeMansion,pursuant to the provisions of the Illinois ElectionCo de,please find attachedthe notarizedSignature Sheets in support of placing the following publi cquestionontheNovember6,2018 ballot - “Shall the City ofEvanstonprotect fromdemolitionand preserve the landmark Harley Cl ar ke buildings and gardens next to Lighthouse Beach,for use and access as public property, consistentwith the Evanston LakefrontMaster Plan,at minimal or no cost to Evanston taxpayers?” PROPONENT: Allisongitmed 1515Greenwood Street Evanston,IL 60201 773.354.9353 saveharleyclarke@gmail.com Dated 7/25/2018Page 41 of 51A15.Page 260 of 330 EX HI BIT B LEGAL D E S C RI P TI O N OFPROPERTY LOTS 9,10 AND 11 OF BL O C K 5BROWN' S LAKEGROVEADDITIONTO EVANSTON,A SUBDIVISION O F PA RT OFLOTS35TO38OFBAXTER'SSHARE OF THE SOUTH SECTION OF RESERVE,ALSOPARTSOFLOTS23 TO 25 IN GEORGE SMITH‘S SU B DI VI SI O N OFTHESOUTHPARTOFOUILMETTE RESERVE.IN TOWNSHIP 42 N O RT H, RAN GE 13,EASTOFTHETHIRDPRINCIPAL MERIDIAN,IN COOK COUNTY,I COMMONLYKNOWN AS: 2603 SHERIDAN ROAD,EVANS TON ILLI NOI SPage 42 of 51A15.Page 261 of 330 Eu .8..... E52 .2... E:z9._ESE ,/-£9mn_.B_m5%.__..._._;__amPage 43 of 51A15.Page 262 of 330 EXHIBITD DESIGNDRAWINGS [TO BE DISC USSE D BET WEE N THEPARTIESANDINSERTEDATALATER DATE]Page 44 of 51A15.Page 263 of 330 EXHIBITE DOCUMENTS [TO BE DISC USSE D BET WEE N THEPARTIESANDINSERTEDATALATER DATE]Page 45 of 51A15.Page 264 of 330 .\\ucV\\SW1%»:u§§»\g has..8naS\\.$3uxs«\\.\.w«\\Lwuu%N\uW.n\\\«.~sm\\k3§..\\.‘\\N...¥.ux\u».a§.xm?u?uwawo.hU§§1\ ..r. .\\\m\\ ,§.\w§\ %\ rs mach.EH \\h\\§\NQVW.Page 46 of 51A15.Page 265 of 330 E...958 1,W -£§.s_ma,_.__...._;..a.v.Page 47 of 51A15.Page 266 of 330 EXHIBITH PREVENTA TIVE MAI NTE NAN CE SCHEDULE [TO BE INS ER TE D ATALATERDATE]Page 48 of 51A15.Page 267 of 330 EXHIBI T I PE R M A N E N T EASEMEN T AREAS [TO BE DISCUSS ED BE TW EE N THEPARTIESANDINSERTED ATALATERDATE]Page 49 of 51A15.Page 268 of 330 E52 .2...m_..;_22..532 y -539.9%_...__L_.mwPage 50 of 51A15.Page 269 of 330 EXHIBIT2 REFERENDUM CITY OF EVAN STON OFFICE OF THE CITY CLERK In re the Matterofthe ”HarIey Clarke Mansion” CERTIFICATEOF FILIEG place g Pgblic Question93 November§"'Zj[1§Ballgt In the Matter regardingthe parcel of City Property,includingthe building structures,commonly knownas the Harley Clarke Mansion,pursuant to the provisions of the IllinoisElectionCode, please ?nd attachedthe notarizedSignature Sheets in support of placing the followingpublic question on the November6,2018 ballot- “Shall the City ofEvanst0nprotect fromdemolitionand preseive the landmark Harley Clarke buildings and gardens next to Lighthouse Beach,for use and access as public property, consistentwiththe Evanston LakefrontMaster Plan,at minimal or no cost to Evanston taxpayers?” PROPONENT: AllisonL.;gltined 1515 Greenwood Street Evanston,IL 60201 773.354.9353 Dated 7/25/2018Page 51 of 51A15.Page 270 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Brian George, Assistant City Attorney Subject: Ordinance 95-O-22, Amending City Code Section 3-4-6(C) To Reduce Annual Fees for Class C Liquor Licenses Date: October 10, 2022 Recommended Action: Councilmember Kelly recommends that City Council adopt Ordinance 95-O-22, amending City Code Section 3-4-6(C) to decrease the annual fee for Class C liquor licenses. Council Action: For Action Summary: Ordinance 95-O-22 reduces the annual fees for Class C liquor licenses from $4,300 to $2,800. At Councilmember Kelly's request, the Liquor Review Board examined the fees that Class C liquor license holders hold compared to similarly situated liquor license holders throughout the City. Class C liquor license holders are bars/restaurants/hotels that operate in the downtown core of the City, and they pay a premium price of $4,300 for their liquor licenses compared to Class D liquor license holders, which are the bars/restaurants/hotels that operate outside of the downtown core. Class D liquor licenses cost $2,800. The Liquor Board noted that the downtown core is an area with elevated commerce and foot traffic in the City, which is why there is a premium price for Class C liquor licenses but ultimately determined that other municipalities do not place a premium price on liquor licenses based on location and that downtown businesses in the City suffered tremendously during the pandemic and reducing the Class C fees would help downtown businesses operate. Accordingly, the Liquor Review Board voted to recommend approval of Ordinance 95-O-22. Legislative History: The Liquor Review Board voted 2-0 (with one abstention) to recommend approval of Ordinance 95-O-22 at its September 8, 2022 meeting. Ordinance 95-O-22 was introduced on September 27, 2022. Attachments: A16.Page 271 of 330 Ordinance 95-O-22 Amending Code Section 3-4-6(C) to Reduce Annual Class C Liquor License Fees Page 2 of 5 A16.Page 272 of 330 09/26/2022 95-O-22 AN ORDINANCE Amending City Code Section 3-4-6(C) to Decrease the Annual Fee for Class C Liquor Licenses NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: Class Type Consume on site Consume off site Initial Fees Renew Fees Licenses Location Limit Permitted Hours C Hotel or Restaurant Liquor None $4,300 $2,800 $4,300 $2,800 21 None 11 a.m.— 1 a.m. (Mon- Wed); 11 a.m. – 2 a.m. (Thurs-Sat); 10 a.m. – 1 a.m. (Sun) 11 a.m. – 2 a.m. on New Year’s Day, Memorial Day, Fourth of July, Labor Day, and Thanksgiving SECTION 2: Subsection 3-4-6(C) of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (C) CLASS C licenses, shall authorize the sale on the premises specified of alcoholic liquor only for consumption on the premises while food is available. Such licenses may be issued only to hotels or restaurants in the core area. Establishments holding Class C licenses must have some food service available when alcoholic liquor is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as Page 3 of 5 A16.Page 273 of 330 95-O-22 ~2~ defined in 3-4-1 of this Chapter. 1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m. and 11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday, Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1, Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales shall be made between 2:00 a.m. and 10:00 a.m. on Sunday. 2. A licensee operating a licensed restaurant which leases space in a hotel, may sell alcoholic liquor to registered guests of that hotel. Any alcoholic liquor sold must be consumed on the premises of the hotel, and be sold while food service is available in the restaurant or hotel. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be four thousand three hundred two thousand eight hundred dollars ($4,3002,800.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be four thousand five hundred fifteen two thousand nine hundred forty dollars ($4,5152,940.00). No more than twenty-one (21) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 4 of 5 A16.Page 274 of 330 95-O-22 ~3~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 5 of 5 A16.Page 275 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Planning and Development Committee From: Melissa Klotz, Zoning Administrator CC: Elizabeth Williams, Planning Manager; Sarah Flax, Interim Community Development Director Subject: Ordinance 90-O-22, Text Amendment to the Zoning Ordinance Modifying Restaurant Regulations in the MXE District Date: October 10, 2022 Recommended Action: The Land Use Commission and staff recommend the adoption of Ordinance 90 -O-22, a City- initiated text amendment to the Zoning Ordinance to add Restaurant, Type 1, as a Permitted Use, and Restaurant, Type 2, as an Administrative Review Use in the MXE Mixed -Use Employment District. The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. CARP: N/A Council Action: For Action Summary: Proposal Overview Staff proposes a simple change to the Zoning Ordinance to add both Restaurant -Type 1 (full- service) and Restaurant-Type 2 (quick-serve) as eligible uses in the MXE Mixed-Use Employment District. The MXE District Section 6-13-4-1 of the Zoning Ordinance states: The MXE Mixed-Use Employment district is intended to address those distinctive areas in Evanston where manufacturing and industrial uses have coexisted with residential uses in a manner in which neither has been affected adversely. The MXE district will incorporate uses currently located in the area while permitting those normally associated with manufacturing and industrial operations. P1.Page 276 of 330 The MXE district will also permit residential uses and shall provide for their continuance through the requirement of adequate, districtwide site controls designed to preserve the distinctive coexistence. The MXE District exists in five areas of the city: Custer Ave. & South Blvd. Pitner Ave. & Lee St. Greenwood St. & Grey Ave. Custer Ave. & Main St. Payne St. & Ashland Ave. Current eligible uses in the MXE District include: Permitted Uses Administrative Review Uses Special Uses Artist studio Building materials establishment Business or vocational school Caterer Craft alcohol production facility Dwelling – Single-family attached Dwelling – Single-family detached Dwelling – Two-family Dwelling – Multiple-family Educational institution – Public Government institution Industrial service establishment Light manufacturing Live-work units Neighborhood garden Office Public transportation center Public utility Residential care home – Category I Residential care home – Category II Retail goods establishment Retail services establishment Commercial indoor recreation Administrative review uses Aquaponics Automobile service repair establishment Automobile service station Banquet hall Brewpub Cannabis craft grower Cannabis infuser Cannabis transporter Car wash Commercial outdoor recreation Commercial parking garage Commercial parking lot Community Center Cultural facility Daycare center – Domestic animal Educational institution – Private Funeral services, excluding on-site cremation Kennel Media broadcasting tower Planned development Recreation center Religious institution Resale establishment Transitional shelter Page 2 of 9 P1.Page 277 of 330 Trade contractor Vehicle storage establishment Warehouse establishment Wholesale goods establishment Transitional treatment facility – Category I Transitional treatment facility – Category II Urban farm, rooftop The uses follow the purpose and intent of the MXE District and have also expanded over time as MXE areas have naturally transitioned from being substantially composed of light industrial uses to the current state that is a wide variety of light industrial, office, residential, live-work, and retail/service oriented uses. Uses added to the MXE District in recent years include the Craft alcohol production facility, Brewpub, and Cannabis uses. Including these uses in the MXE District is logical since they may have an industrial component. However, these uses also have a substantial retail or service component. Double Clutch Brewery is a Brew Pub that operates at 2121 Ashland Ave. in the MXE District and includes on-site brewing and a full-service restaurant/bar. The restaurant and bar area is substantially larger than the brewing area. Following the evolution of the MXE District, it is appropriate to add restaurants as eligible uses. Therefore, in agreement with the text amendment referral, the staff recommends adding Restaurant-Type 1 (full-service) as a Permitted Use and Restaurant-Type 2 (quick-serve) as an Administrative Review Use. Restaurants are currently eligible for use in the following districts: Zoning District Restaurant – Type 1 (full-service) Restaurant – Type 2 (quick-serve) B1, B1a, B2, B3 P A C1, C1a, C2 P A D1 P D2, D3, D4, RP P A O1 P MU, MUE, MXE I1 P I2, I3 S A T1, T2 U1 S U1a P U2, U3 OS Since the MXE District now has a moderate retail and service component, adding restaurants as eligible uses in the district is appropriate. Restaurant – Type 1 is typically a Permitted Use in most non-residential and non-university districts, and Restaurant – Type 2 is typically an Administrative Review Use. The staff has granted 16 Administrative Review Uses for Restaurant – Type 2 since the Administrative Review Use was added to the Zoning Ordinance in May 2021. Standards of Approval Page 3 of 9 P1.Page 278 of 330 The proposed text amendment meets the Standards for Approval of amendments per Section 6-3-4-5 of the City Code. The proposed modification to add restaurants as eligible uses in the MXE District is consistent with the goals, objectives, and policies of the Comprehensive General Plan by encouraging appropriate economic growth and vitality throughout the community and specifically in smaller business district areas where MXE zoning exists. The proposal will not affect the overall character of the existing development, the presence of adverse effects on the value of adjacent properties, and the adequacy of public facilities and services. Legislative History: July 14, 2022, - Councilmember Burns made a referral for a text amendment to the Zoning Ordinance to add restaurants as eligible uses in the MXE Mixed -Use Employment District. The referral was in anticipation of the expansion of Soul & Smoke, a locally owned and operated catering business that hopes to expand into a full-service restaurant at it's current location. August 24, 2022 - The Land Use Commission reviewed the City-initiated text amendment and unanimously recommended approval as proposed. Land Use Commission Packet (p.76) Ordinance 90-O-22 was introduced on September 27, 2022. Attachments: Ordinance 90-O-22 Amending Title 6 of the Code Allowing Restaurants in the MXE District Land Use Commission August 24, 2022 Draft Meeting Minutes Excerpt Page 4 of 9 P1.Page 279 of 330 9/26/2022 90-O-22 AN ORDINANCE Amending Title 6 of the City Code Modifying Restaurant Regulations in the MXE District WHEREAS, on August 24, 2022, the Land Use Commission held a public hearing, pursuant to proper notice, regarding case no. 22PLND -0055 to consider various amendments to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), relat ing to the Use known as “Restaurant, Type 1” and “Restaurant, Type 2;” and WHEREAS, the Land Use Commission received testimony and made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments met the Standards for Amendments, and recommended City Council approval thereof; and WHEREAS, at its meeting of September 26, 2022, the Planning and Development Committee of the City Council considered and adopted the findings and recommendation of the Land Use Commission in ca se no. 22PLND-0055 and recommended City Council approval thereof; and WHEREAS, at its meeting of September 26, 2022, the City Council considered and adopted the respective records, findings, and recommendations of the Land Use Commission and the Planning and Development Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and Page 5 of 9 P1.Page 280 of 330 90-O-22 ~2~ incorporated herein by reference. SECTION 2: Subsection 6-13-4-2 of the Zoning Ordinance, “Permitted Uses” within the MXE district, is hereby amended to include “Restaurant, Type 1.” SECTION 3: Subsection 6-13-4-2.5 of the Zoning Ordinance, “Administrative Review Uses” within the MXE district, is hereby amended to include “Restaurant – Type 2.” SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: Approved as to form: Page 6 of 9 P1.Page 281 of 330 90-O-22 ~3~ _______________________________ Stephanie Mendoza, City Clerk ______________________________ Nicholas E. Cummings, Corporation Counsel Page 7 of 9 P1.Page 282 of 330 DRAFT - NOT APPROVED Page 1 of 2 August 10, 2022 Land Use Commission Meeting MEETING MINUTES EXCERPT LAND USE COMMISSION Wednesday, August 24, 2022 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: Myrna Arevalo, George Halik, John Hewko, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev, Max Puchtel, Matt Rodgers, Kristine Westerberg Members Absent: Violetta Cullen Staff Present: Sarah Flax, Alexandra Ruggie, Elizabeth Williams, Melissa Klotz, Meagan Jones Presiding Member: Matt Rodgers (and Max Puchtel for Item 3A) _____________________________________________________________________ Call to Order Chair Rodgers opened the meeting at 7:10pm. A roll call was then done and a quorum was determined to be present. C. Public Hearing: Text Amendment | Restaurants in MXE | 22PLND -0055 City initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to add Restaurant, Type 1, as a Permitted Use, and Restaurant, Type 2, as an Administrative Review Use in the MXE Mixed-Use Employment District. The Land Use Commission makes a recommendation to the City Council, the determining body for this case in accordance with Section 6-3-4 of the Evanston Zoning Code and Ordinance 92-O-21. Ms. Klotz read the case into the record and provided an overview of the request. This text amendment is a referral from Councilmember Burns at the request of Soul and Smoke, a catering business which wants to expand to a full restaurant. Ms. Klotz explained that there is a craft brewery in this district that essentially acts as a restaurant so it makes sense to make the amendment. There are several MXE business districts that have transitioned to having a mixture of quasi- industrial, commercial and residential uses within them and now there is demand for restaurant uses. The full recommendation is that Type I restaurants be a permitted use and Type 2 restaurants (or quick serve restaurants) be an administrative review use, with the ability to approve, deny or defer to the special use process. Ms. Klotz then stated that staff has become aware of another light manufacturi ng use that would like to transition into a likely Type 2 restaurant use in a different MXE area. Page 8 of 9 P1.Page 283 of 330 DRAFT - NOT APPROVED Page 2 of 2 August 10, 2022 Land Use Commission Meeting Commissioner Questions Commissioner Westerberg asked if any comments or questions had been received from residents. Ms. Klotz responded that none had been received. Commissioner Lindwall expressed that she thinks the amendment is a good idea. MXE and MUE districts came about because those areas were a hodge-podge of uses and people did not quite know what to do with those areas to allow them to evolve over ti me. She then stated that she is in support of the text amendment, adding that uses have been added to the district as it has evolved. Handling the evolution through text amendments provides safeguards and flexibility. Commissioner Halik expressed agreement, stating that restaurants help to stabilize these types of areas. Chair Rodgers stated that mixed use districts should be our catchalls that can include restaurants, retail, residential etc. and that heavy manufacturing districts should be heavily regulated. He then stated that the City does not have much space designated MXE so he does not have concerns. Public Comment None Deliberations The Commission reviewed the standards for approval of text amendments A. Met B. Met C. Met D. Met Commissioner Lindwall made a motion to recommend approval of the text amendment to add Type I restaurants as a permitted use and Type 2 restaurants as an administrative review use in the MXE district. Seconded by Commissioner Puchtel. A voice vote was taken and the motion passed, 9-0. Respectfully submitted, Meagan Jones, Neighborhood & Land Use Planner Page 9 of 9 P1.Page 284 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: Ana Elizarraga, Housing & Economic Development Analyst CC: Marion Johnson, Housing & Grants Supervisor, Sarah Flax, Interim Community Development Director Subject: Approval of the HOME Investment Partnerships Program – American Rescue Plan (HOME-ARP) Allocation Plan Date: October 10, 2022 Recommended Action: The Housing and Community Development Committee Recommends Approval of the HOME Investment Partnerships Program - American Rescue Plan (HOME-ARP) Allocation Plan. Funding Source: HOME-ARP funding in the amount of $1,298,584 has been awarded to the City of Evanston. CARP: Vulnerable Populations Council Action: For Action Summary: In April of 2021, the City of Evanston was awarded $1,298,584 of HUD’s HOME-ARP funding, as part of the American Rescue Plan Act (ARPA). The HOME -ARP is designed to help communities provide housing, shelter, and services for qualifying populations. This o ne-time allotment is in addition to the City's HOME entitlement grant. The HOME -ARP funds are available for expenditure until September 2030. This memorandum provides information on the HOME-ARP Allocation Plan Process, including funding received by the City of Evanston, expenditure deadline, qualifying populations, and Allocation Plan requirements- as directed by the Department of Housing and Urban Development (HUD). Feedback received from local homeless serving organizations and the Alliance to End Homelessness Continuum of care consultation summary, City of Evanston Needs and Gaps Assessment, and proposed use for HOME-ARP funds. Qualifying Populations: HC1.Page 285 of 330 HOME-ARP funding allows grantees to address homeless assistance needs by creating affordable housing or non-congregate shelter units and providing tenant-based rental assistance or supportive services. HOME-ARP funds must be used for individuals or families from the following qualifying populations: 1. Homeless, at-risk of homelessness 2. Fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking 3. Other populations where providing assistance would prevent the family’s homelessnes s or would serve those with the greatest risk of housing instability 4. Veterans and families that include a veteran family member that meets one of the preceding criteria Jurisdictions and subrecipients administering all or a portion of the HOME -ARP grant can provide up to 15% of the allocation for administrative and planning costs; additionally, program administrators can provide up to 5% of the grant for operating costs of Community Housing Development Organizations (CHDOs) and other nonprofit organizations - including homeless providers - to increase capacity of service for the qualifying populations (QP). Allocation Plan Requirements: Consultation: Federal requirements for the HOME-ARP allocation plan mandate that prior to the development of the HOME-ARP Allocation Plan, the administering jurisdiction must consult with homeless service providers, domestic violence service organizations, public housing agencies, and other organizations and agencies that assist qualifying populations. This is to gauge unmet needs among these populations, which will guide the decision -making process of potential uses of HOME-ARP funds. Staff consulted with the Coalition to End Homelessness in Evanston at their July 27, 2022 meeting as an efficient way to reach homeless service providers. Fifteen-Day Public Notice and Public Hearing: In addition to consultation, grantees must provide for and encourage citizen participation in the development of the HOME-ARP allocation plan. Before submission of the plan, the City of Evanston must provide residents with reasonable notice and an opportunity to comment on the proposed HOME-ARP Allocation Plan of no less than 15 calendar days. In addition, Participating Jurisdictions must hold at least one public hearing during the development of the HOME-ARP allocation plan and prior to submission. The public must have access to the amount of HOME -ARP the City of Evanston received, and the range of potential activities to be performed with the funds. Furthermore, the City must follow its applicable fair housing and civil rights requirements and procedures for effective communication, accessibility, and reasonable accommodation for persons with disabilities and providing meaningful access to participation by limited English proficient (LEP) residents that are in its current citizen participation plan. Consultation Summary Page 2 of 5 HC1.Page 286 of 330 Consultation revealed strong support for: 1. Capital investments in non-congregate shelter and rental assistance 2. Supportive wraparound services with emphasis on: youths, emergency shelter crises, and mental health services During the City of Evanston HOME-ARP consultation process, the City of Evanston met with continuum of care organizations and their housing and health service providers. The feedback received from the Continuum of Care, and local organizations serving the permitted populations, allowed for staff to gather insight into housing nee ds and priorities from local and regional organizations. All the organizations consulted expressed the urgent need for more shelter space in the City of Evanston and the Suburban Cook County region. One agency stated they would like to see funding allocated for permanent supportive housing, for Households with low incomes, which would include services to tenants to keep them from experiencing or falling back into homelessness. Stakeholders encouraged services to be available both on-site and at appropriate locations, with consideration of the needs of homeless and at-risk families and youth. For purposes of HOME-ARP allocations, non-congregate shelters provide private units or rooms for temporary shelter, and/or serve individuals and families that meet one or more of the QPs. Non-congregate shelters do not require occupants to sign a lease or occupancy agreement. This was deemed not only an imminent need to alleviate the decrease in shelter stock due to the effects of COVID -19 in the City of Evanston, but also in the region and State of Illinois as a whole. As the only City in suburban Cook County that received its own allocation of HOME-ARP funding, the City plays a critical role in helping rebuild the community’s shelter system. Stakeholders also highlighted the need for Tenant-Based Rental Assistance (TBRA) in the community. The TBRA program would provide stable housing for two years to very low-income at-risk families HOME-ARP Qualifying Populations (QP). The COVID-19 pandemic has added additional stress to an already overburdened housing landscape in the City and has disproportionately impacted low-income residents and people of color. As a result, there is a considerable need for rental assistance for households to remain stably housed and avoid eviction. Needs Assessment and Gap Analysis Methodology To estimate the housing and shelter needs of the City of Evanston homeless populations, staff utilized the 2021 Point in Time data to which a series of multipliers were applied developed from consultation with the Alliance to End Homelessness in Suburban Cook County - COC, and various members of the Evanston Coalition to End Homelessness, such as: Connections for The Homeless, The Harbour, Y.O.U, Interfaith Action, YWCA and Impact Behavioral. These included family versus adult household inflow multipliers, average length of stay by the population of homeless individuals, and available Continuum of Care Housing Inventory Count (HIC), Connections for The Homeless at-risk population data, Community Partners for Affordable Housing data of the City of Evanston Inclusionary Housing Ordinance (IHO); YWCA data on domestic violence survivors served; the American Community Survey (ACS); and the Comprehensive Housing Affordability Strategy (CHAS) report. Page 3 of 5 HC1.Page 287 of 330 Needs Assessment and Gap Analysis by Qualifying Population • Homeless - 447 people in the City of Evanston were experiencing homelessness (2021 Point in Time Count). This includes 191 individuals staying in emergency shelter or temporary transitional housing and individuals experiencing homelessness outside, on the train, or other locations not meant for habitation. 60 of the 447 are fleeing or attempting to flee domestic, dating or sexual violence, and/or stalking. The current inventory for emergency shelter is fully occupied on a day-to-day and night-to-night basis. There is a need for additional beds and units for individuals and families. • At-Risk of Becoming Homeless - There are 12,090 available rental units in Evanston. Of which, 3,190 are rental units Affordable to HH at 30% AMI (At-Risk of Homelessness) and 1,610 are rental units Affordable to HH at 50% AMI (Other Populations). There are 4,040 renter households with a 0%-50% AMI with 1 or more severe housing problems (At-Risk of Homelessness). • Fleeing, or Attempting to Flee, Domestic Violence, Dating Violence, Sexual Assault, Stalking, or Human Trafficking, as defined by HUD in the Notice - There are a total of 60 survivors fleeing or attempting to flee domestic violence who are without a home. The YWCA has a total of 58 shelter beds available to serve this population. There is a need for 2 additional beds to fill the shelter gap. City of Evanston Priority Needs For Qualifying Populations As a result of the gap in unit and housing availability, homeless serving organizations have become increasingly overburdened with a lack of space and financial resources. This in turn causes discrepancies in the service delivery system, adding pain and suffering to the already vulnerable qualifying populations. Assessment of housing gaps in the City of Evanston indicate a severe need for more fixed-site emergency shelters, as much of the hotel and motel -based shelter inventory utilized during the pandemic has since been lost as hotels and motels begin returning to normal operations. As revealed through research and consultation, the City of Evanston requires a larger inventory of non-congregate housing units to transition emergency housing residents to eventual long-term stable housing. In addition to non-congregate shelter, the City of Evanston continues to see the need for Tenant-Based Rental Assistance due to increased rents and low availability of affordable housing units in the volatile rental market post- COVID-19 pandemic. City of Evanston Use of HOME-ARP Funding Page 4 of 5 HC1.Page 288 of 330 The HOME-ARP Allocation Plan proposes $1 million (77%) of HOME-ARP dollars towards the acquisition and development of a non-congregate shelter. This funding, combined with additional external sources, will support the development of approximately 66 shelte r beds, helping to address the need for 106 shelter beds in Evanston. Another $150,000 thousand (12%) is proposed to be allocated for Tenant-Based Rental Assistance, to help address the needs of 760 0%-50% AMI renter households with 1 or more severe housing problems (At- Risk of Homelessness). The HOME-ARP Allocation Plan and Community Input is available on the City website: HOME-ARP Allocation Plan and Community Input Legislative History: The HOME-ARP Allocation Plan was approved by the Housing and Community Development Committee (HCDC) at their September 20,2022 meeting. Page 5 of 5 HC1.Page 289 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: Sarah Flax, Interim Director of Community Development CC: Ike Ogbo, Health & Human Services Director Subject: Ordinance 79-O-22 Amending City Code Title 5, Chapter 5 "Fair Housing Ordinance" to Include Protections for Persons With Covered Criminal History, and Actual or Perceived Status as Victims of Domestic Violence Date: October 10, 2022 Recommended Action: The Human Services Committee unanimously recommends approval by the City Council of Ordinance 79-O-22, amending Title 5, Chapter 5 “Fair Housing Ordinance” of the Evanston City Code to include protections for persons with covered criminal history, commonly known as the Just Housing Amendment, and actual or perceived status as victims of domestic violence. CARP: Vulnerable Populations Council Action: For Action Summary: This amendment is in response to Councilmember Kelly's referral to update the Cit y's Fair Housing Ordinance to incorporate important protections for people with certain types of criminal histories and strengthen protections for people victimized by domestic violence, in alignment with Cook County's Just Housing Amendment (JHA). Chicago Area Fair Housing Alliance and Open Communities staff who worked on the Cook County JHA assisted in the development of Ordinance 79-O-22, which includes the JHA implementing regulations. Tenant selection plans used by landlords and property managers for rental housing commonly include screening for any criminal history. This often results in denying to rent to people with any kind of criminal record, even just an arrest. To address this problem, and help individuals with histories such as arrests but no conviction, or minor infractions, to access safe, stable and affordable housing, Cook County passed the JHA of the Cook County Human Rights Ordinance in 2019, with an effective date of January 1, 2020, that: H1.Page 290 of 330 1. Prohibits housing discrimination based on an individual’s covered criminal history; and 2. Requires landlords considering an individual’s covered criminal history to perform an criminal qualified otherwise individual’s of assessment individualized an conviction history prior to denying them any application for housing. The County also developed regulations to implement the JH amendment that include a two - step screening process that must be used for anyone who has paid an application fee: Step One: Prequalification • During this step, a landlord may screen a tenant to determine whether the tenant satisfies all the application criteria such as income, rental history, credit score, pets, etc. Criminal background checks cannot be performed during Step One. • When this first step is completed, the landlord must either 1) pre-qualify the applicant based on all criteria except those related to criminal history; or 2) deny the application based on failure to satisfy the prequalification criteria. Step Two: Criminal Background Check • Only after the landlord prequalifies an applicant may a landlord conduct a criminal background check. A criminal background check is not required • Requires the landlord to complete an individualized assessment before denying housing. Landlords cannot consider convictions more than three (3) years old. Landlords may still deny an applicant for a new lease or lease renewal of residential properties based on any of the following: • The applic ant or a household member is a current s ex off ender required to regist er under t he Sex Offender Regis trati on Act (or similar law in another jurisdiction); • The applicant or a household member is a current child sex offender under residency restriction; or • The applicant or a household member has a criminal conviction from the past three years. Before denying the application, the landlord must first perform an individualized assessment, and show that denial based on a criminal conviction is necessary to protect against a clear risk to personal safety and/or property. Additional details may be found on the Cook County website here. Legislative History: The Committee unanimously approved Ordinance 79Human Services -O-22 and recommended its approval by City Council at its meeting on September 6, 2022. Ordinance 79-O-22, as amended on the floor, was introduced on September 27, 2022. Attachments: Ordinance 79-O-22 Page 2 of 20 H1.Page 291 of 330 8/8/2022 10/11/2022 79-O-22 AN ORDINANCE Amending City Code Title 5, Chapter 5 “Fair Housing Ordinance” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 5, Chapter 5 “Fair Housing Ordinance” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 5-5-1. SHORT TITLE. This Chapter shall be known and may be cited as the FAIR HOUSING ORDINANCE OF THE CITY OF EVANSTON. 5-5-2. PURPOSE AND DECLARATION OF POLICY. It is hereby declared to be the policy of the City and the purpose of this Chapter, in the exercise of its police and regulatory powers for the protection of the public safety for the health, morals, safety and welfare of the persons in and residing in the City, and for the maintenance and promotion of commerce, industry, and good government in the City, and to promote and protect fair housing opportunities throughout the City and to acknowledge the value of diversity within our community, to secure to all persons living and/or working, or desiring to live and/or work in the City of Evanston, an equal opportunity to view, purchase, lease, rent, or occupy real estate without discrimination based on race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status, or national origin of any individual, covered criminal history, or actual or perceived status as a victim of domestic violence. 5-5-3. CONSTRUCTION. This Chapter shall be construed according to the fair import of its terms and shall be liberally construed to further the purposes and policy stated in Section 2 of this chapter and the special purpose of the particular provision involved. 5-5-4. SEVERABILITY. If any provision of this Chapter or the application thereof to any person or circumstances is held invalid, the remainder of this Chapter and the application of the provision to other persons not similarly situated or to other circumstances shall not be affected thereby. Page 3 of 20 H1.Page 292 of 330 75-O-22 ~2~ 5-5-5. DEFINITIONS. For the purpose of this Chapter: AGE CLASSIFICATION. Includes any person eighteen (18) years of age or older, or an emancipated mature minor as determined under 750 Illinois Compiled Statutes 30/1 et seq., "The Emancipation of Mature Minors Act." BUSINESS DAY. Any day except Saturday, Sunday, or any day which is a federal or State of Illinois legal holiday. CHILD. Any person under the age of eighteen (18) who is a member of a family as that term is defined in Section 6-18-3 of this Code. CONVICTION. A judgment of liability entered upon a plea, verdict or finding of guilt for an offense, rendered by a legally constituted jury, court or administrative authority of competent jurisdiction. Conviction excludes any “juvenile record” as defined below. COVERED CRIMINAL HISTORY. Information regarding an individual’s arrest, charge or citation for an offense; participation in a diversion or deferral of judgment program; record of an offense that has been sealed, expunged, or pardoned in accordance with applicable law; juvenile record; and conviction COVERED MULTIFAMILY DWELLING. For the purposes of this Chapter, the term "covered multi-family dwelling" applies only to newly constructed dwellings as defined in Subsection 6(W)2(c), and shall consist of: (A) Any dwelling containing four (4) or more living units if such building has an elevator, and (B) Ground floor units of other buildings consisting of four (4) or more units that do not contain an elevator. (Ord. No. 100-0-93) DEMONSTRABLE RISK. The likelihood of harm to other residents’ personal safety and/or likelihood of serious damage to the property. When the applicant is a personal with a disability, “demonstrable risk” must be based on (a) objective evidence and (b) a conclusion that any purported risk cannot be reduced or eliminated by a reasonable accommodation. DISABILITY. With respect to a person: (A) A physical or mental impairment which substantially limits one or more of such person's major life activities; (B) A record of having such an impairment; or (C) Being regarded as having such an impairment, but such term does not include current, illegal use of or addition to a controlled substance (as defined in section 102 of the Controlled Substances Act 21 U.S.C. 802). DISCRIMINATION. To make distinction in treatment of any person because of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or national origin Page 4 of 20 H1.Page 293 of 330 75-O-22 ~3~ of an individual. (Ord. No. 34-0-92; Ord. No. 26-O-14) DOMESTIC VIOLENCE "Abuse" as defined in Section 103 of the Illinois Domestic Violence Act of 1986 by a "family or household member" as defined in Section 103 of the Illinois Domestic Violence Act of 1986 DWELLING UNIT. A room or group of rooms designed for occupancy by one family with eating, sleeping and living facilities or lodging rooms as defined in the Evanston Zoning Ordinance, Title 6 of this Code. Dwelling unit shall include any vacant land which is offered for sale or lease, for the construction or location thereon of any structure or building for occupancy as a residence for one or more persons. The term "existing dwelling unit" as used in Subsection 6(V)2(a) of the Evanston Fair Housing Ordinance shall include the interior or exterior spaces, parts, components or elements of a building, including individual dwelling units and the public and common use areas of the building. (Ord. No. 100-0-93) EVIDENCE OF REHABILITATION. Any information produced by the individual, or produced on their behalf, with respect to their rehabilitation or good conduct, including but not limited to: the individual’s satisfactory compliance with all terms and conditions of his or her sentence; court-issued certificates of good conduct; employer recommendations; educational attainment or vocational or professional training since the conviction; completion or active participation in rehabilitative treatment; and letters of recommendation from community organizations, counselors or case managers, teachers, community leaders, religious institutions or leaders, or parole/probation officers who have observed the individual since his or her conviction. FAMILIAL STATUS. Refers to whether a household includes one or more individuals (who have not attained the age of 18 years) domiciled with: (A) A parent or another person having legal custody of such individual or individuals; or (B) The designee of such parent or other person having such custody, with the written permission of such parent or other person. The protection afforded against discrimination on the basis of familial status shall apply to any person who is pregnant or is in the process of securing legal custody of any individual who has not attained the age of eighteen (18) years. GENDER IDENTITY. A person's actual or perceived gender, including a person's gender identity, self-image, appearance, expression, or behavior, whether or not that gender identity, self-image, appearance, expression, or behavior is different from that traditionally associated with the person's sex at birth as being either female or male INDIVIDUALIZED A process by which a person considers all factors relevant to an Page 5 of 20 H1.Page 294 of 330 75-O-22 ~4~ ASSESSMENT. individual’s conviction history and whether that history negatively impacts the individual’s ability to fulfill the responsibilities of tenancy, including but not limited to: (1) The nature, severity, and recency of the conduct underlying the individual’s specific conviction(s); (2) The nature of the individual’s sentencing; (3) The number of the individual’s convictions; (4) The length of time that has passed following the individual’s most recent conviction; (5) The age of the individual at the time of the most recent conviction; (6) Evidence of rehabilitation; and (7) The individual’s tenant history before and/or after the conviction (8) Whether the criminal conviction(s) was related to or a product of the applicant’s disability; and (9) If the applicant is a person with a disability, whether any reasonable accommodation could be provided to ameliorate any purported demonstrable risk. JUVENILE RECORD. Juvenile court records, as defined in 705 ILCS 405/1-3(8.1) or comparable state law, and juvenile law enforcement records, as defined in 705 ILCS 405/1-3(3.2) or comparable state law. LEASE or LEASING. Includes and means rent, renting, assignment, sublease and subletting. LENDING INSTITUTION. Any bank, insurance company, savings and loan association, other person in the business of lending money or guaranteeing loans, any person in the business of obtaining, arranging, or negotiating loans or guarantees as agent or broker, and any person in the business of buying or selling loans or instruments for the payment of money which are secured by title to or a security interest in real estate. MANAGER. A person who as owner or agent of the owner or owners has the principal responsibility for the management of five (5) or more dwelling units for rent within the City and performs or employs others to perform the services associated with the letting and maintenance of said rental units. OFFENSE. A violation of any penal statute, ordinance, law, or code of any jurisdiction. OWNER. Any person who holds legal or equitable title to, or owns any beneficial interest in, any real property or who holds legal or equitable title to shares of, or holds any beneficial interest in, any real estate cooperative which owns any real property or any person who is acting as the agent, manager or employee of the Page 6 of 20 H1.Page 295 of 330 75-O-22 ~5~ owner. PERSON. Includes one or more individuals, corporations, partnerships, associations, legal representatives, mutual companies, joint stock companies, labor organizations, unincorporated organizations, trusts, trustees, trustees in bankruptcy, receivers and fiduciaries. PURCHASE. Includes any contract to purchase. REAL ESTATE BROKER. Any person licensed as a real estate broker in accordance with the provisions of 225 ILCS 455/1, or required thereby to be so licensed. REAL ESTATE TRANSACTION. The purchase, sale, exchange, or lease lease, sublease, or lease renewal of any real property and an option to do any of the foregoing. REAL PROPERTY. Any real estate, improved or unimproved, within the City limits, including rooming units. SALE. Includes any contract to sell, exchange or to convey, transfer or assign legal or equitable title to or a beneficial interest in real property. RELEVANCE. The degree to which an individual’s conviction history makes it likely that the applicant poses a demonstrable risk to the personal safety and/or property of others SEXUAL HARASSMENT. Any unwelcome sexual advances or requests for sexual favors or conduct of a sexual nature when (a) submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s housing; or (b) submission to or rejection of such conduct by an individual is used as the basis for any housing decision affecting the individual; or (c) such conduct has the purpose or effect of substantially interfering with an individual’s housing rights or creating an intimidating, hostile or offensive housing environment. SEXUAL ORIENTATION. Refers to having or being perceived as having emotional, physical, or sexual attachment to another without regard to the sex of that person or having or being perceived as having an orientation for such an attachment, or having or being perceived as having a self- image or identity not traditionally associated with one's biological maleness or femaleness. "Sexual orientation" does not include a physical or sexual attachment to children by an adult. SOURCE OF INCOME. The lawful manner by which an individual supports himself or herself and his or her dependents. (Ord. No. 26-O-14) STEERING. To encourage or discourage the sale or rental of real property because of the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or national origin of the individual and/or persons in the neighborhood in which the property is located. This shall include, but is not limited to, directing persons into or away from areas Page 7 of 20 H1.Page 296 of 330 75-O-22 ~6~ because of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or national origin of the individual and/or persons in the area or purported to be moving into the area. (Ord. No. 100-0-93; Ord. No. 26-O-14) TENANT SELECTION CRITERIA. The criteria, standards and/or policies used to evaluate whether an applicant qualifies for admission to occupancy or continued residency. The criteria, standards, and/or policies shall apply only after a housing applicant has been pre-qualified. The criteria must explain how applicants’ criminal conviction history from the previous three (3) years will be evaluated to determine whether their conviction history poses a demonstrable risk to personal safety or property. 5-5-6. DISCRIMINATION PROHIBITED. No person, including, but not limited to, any owner, manager, lessee or sublessee of real property, real estate broker, lender, financial institution, advertiser, real estate appraiser or agent of any of the foregoing, shall discriminate against any other person (or discriminate against such person because of the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status, or national origin of the friends or associates of such person, covered criminal history, or actual or perceived status as a victim of domestic violence) in regard to the sale or rental of or dealings concerning real property. "Sexual orientation" is defined as: having or perceived as having emotional, physical, or sexual attachment to another without regard to the sex of that person or having or being perceived as having an orientation for such an attachment, or having or being perceived as having a self-image or identity not traditionally associated with one's biological maleness or femaleness. "Sexual orientation" does not include a physical or sexual attachment to children by an adult. "Gender identity" is defined as: a person's actual or perceived gender, including a person's gender identity, self-image, appearance, expression, or behavior, whether or not that gender identity, self-image, appearance, expression, or behavior is different from that traditionally associated with the person's sex at birth as being either female or male. Any such discrimination shall be unlawful. Without limiting the foregoing, it shall also be unlawful discrimination for any person to: (A) Policies and Publicity. Advertise, publish, display, or circulate or cause to be published, displayed, advertised or circulated, either in writing or orally, any notice, statement, communication, sign or advertisement, or to announce a policy, or to use any form of application for the purchase, lease, rental, or financing of real property, or to make any record or inquiry in connection with the prospective purchase, rental or lease Page 8 of 20 H1.Page 297 of 330 75-O-22 ~7~ of real property, which expresses directly or indirectly any discrimination, or any intent to discriminate. (B) Deceive or Overcharge. Discriminate by deceiving or overcharging any person for real property in the City, or to making any distinction or restriction against any person as to the conditions or privileges of any kind relating to the sale, rental, lease, or occupancy of real property. (C) Discriminate in Lending. (See Section 5-5-8 of this Chapter.) Discriminate or to participate in discrimination in connection with borrowing or lending money, guaranteeing loans, accepting mortgages, the making or purchasing of loans or the provision of other financial assistance secured by residential real estate, or otherwise obtaining or making available funds for the purchase, acquisition, construction, rehabilitation, repairs or maintenance of any real property in the City. (D) Change in Neighborhood. Solicit or to enter into any agreement for the sale, lease or listing for sale or lease of any real property within the City (on the ground of loss of value) due to the present or prospective entry into any neighborhood of any person or persons of any particular race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence. (E) Inducing Sales. Distribute or cause to be distributed written material or statements designed to induce any person to sell or lease real property because of the alleged or actual or because of any present or prospective change in the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin of persons, covered criminal history, or actual or perceived status as a victim of domestic violence in the City or neighborhood. (F) Misrepresentation. Make any misrepresentations concerning the listing for sale or the anticipated listing for sale or the sale of any real property for the purpose of inducing or attempting to induce the sale or listing for sale of any real property by representing that the presence or anticipated presence of persons of any particular race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence in the area will or may result in the lowering of real property values in the block, neighborhood or area in which the property is located. (G) Refusal to Sell. Refuse to sell or rent real property because of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of Page 9 of 20 H1.Page 298 of 330 75-O-22 ~8~ income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence. (H) Refusal to Show Records of Available Housing. Refuse to show to any person who has specified his/her needs, the list or other records identifying all real properties reasonably meeting such specifications. (I) Refusal to Repair. Refuse or delay in making repairs or maintenance of sale or rental real property. (I J) Withholding Housing. Represent to any person that any real property is not available, or otherwise to withhold real property from any person because of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence. (J K) Refusal to Show Real Estate. Refuse to show real estate because of the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or national origin of any prospective purchaser, lessee or tenant, or because of the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status, national origin or, covered criminal history, or actual or perceived status as a victim of domestic violence of the residents in the area in which the property is located. (K L) Steering. Encourage or discourage the sale or rental of real property because of the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence of the individual and/or persons in the neighborhood in which the property is located. This shall include but is not limited to directing persons into or away from areas because of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence of the individual and/or persons in the area or purported to be moving into the area. (L M) Differential Treatment. Make any differential treatment toward any prospective seller, purchaser, or tenant because of that person's race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence or toward any prospective seller, purchaser, or tenant because of the race, color, religion, sex, age, sexual orientation, gender identity, marital Page 10 of 20 H1.Page 299 of 330 75-O-22 ~9~ status, disability, source of income, familial status or national origin of the persons in the area in which that property is located. (M N) Evasion. Employ any person as a salesman or agent as a means of evading provisions of this Chapter. (N O) Providing Information. Volunteer oral or written information about the racial composition of a neighborhood unless such information is a factual, accurate and actual response to an unsolicited direct question. (O P) Posting and Distributing. Fail to post in a prominent place available for observation by the public in each business establishment of a person in the business of purchasing, selling, exchanging or leasing real property, a copy of this Chapter, or a poster provided by the Commission summarizing this Chapter; and/or fail to distribute to any prospective seller, purchaser or tenant a summary of the ordinance provided by the Commission. (P Q) Rental Application. Discriminate by denying, or unreasonably delaying the processing of, a lease or rental application of a person, discriminate in the fixing of the fee or length of processing time, or other terms and conditions of such application process. (Q R) Insurance. Discriminate in the sale of insurance in connection with real estate. (R S) Redlining. To discriminate by differential treatment of a geographic area in the setting of insurance rates or appraised valuations or the availability of financing of property, based on the race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence of persons in the area or purported to be moving into the area. (S T) Listing Agreement and Multiple Listing Service. 1. Entering into a listing agreement which discriminates against any person due to their race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence. 2. Deny a person access to, or membership or participation in any multiple listing service, real estate broker's organization or facility relating to the business of selling or renting dwellings, or to discriminate against him/her in the terms or conditions of such access, membership, or participation, on account of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial Page 11 of 20 H1.Page 300 of 330 75-O-22 ~10~ status or, national origin, covered criminal history, or actual or perceived status as a victim of domestic violence. (T U) Aid or Abet. Discriminating by aiding or abetting acts performed in violation of this Chapter. (U V) Coercion. Coercion, intimidation, retaliation, threatening or interference with any person in the exercise or enjoyment of, or on account of his/her having exercised or enjoyed, or on account of his/her having aided or encouraged any other person in the exercise or enjoyment of, any right granted or protected by this Chapter. (V W) Discrimination Due to a Disability. 1. To discriminate because of a disability of: a. That person; b. A person residing in or intending to reside in that dwelling after it is sold, rented or made available; or c. Any person associated with that disability. 2. For purposes of this subsection, "discrimination" includes: a. A refusal to permit, at the expense of the disabled person, reasonable modifications of an existing dwelling unit occupied or to be occupied by such person if such modifications may be necessary to afford such person full enjoyment of the premises; except that, in the case of a rental, the landlord may, where it is reasonable to do so, condition permission for a modification on the renter agreeing to restore the interior of the premises to the condition that existed before the modification, reasonable wear and tear excepted; a person with disabilities may make reasonable modification as provided in this Section of the fair housing ordinance to the interior or exterior public and common use areas of a building as well as to his/her individual dwelling unit. b. A refusal to make reasonable accommodations in rules, policies, practices or services, when such accommodations may be necessary to afford such person equal opportunity to use and enjoy a dwelling; or c. In connection with the design and construction of covered multi-family dwellings for first occupancy a failure to design and construct those dwellings in such a manner that: (1) The public use and common use portions of such dwellings are readily accessible to and usable by disabled persons; Page 12 of 20 H1.Page 301 of 330 75-O-22 ~11~ (2) All the doors designed to allow passage into and within all premises within such dwellings are sufficiently wide to allow passage by disabled persons in wheelchairs; and (3) All premises within such dwellings contain the following features of adaptive design: A. An accessible route into and through the dwelling; B. Light switches, electrical outlets, thermostats and other environmental controls in accessible locations; C. Reinforcements in bathroom walls to allow later installation of grab bars; and D. Usable kitchens and bathrooms such that an individual in a wheelchair can maneuver about the space. 3. Compliance with the appropriate requirements of the American National Standard for buildings and facilities providing accessibility and usability for physically disabled people (commonly cited as ANSI A117.1) suffice to satisfy the requirements of this paragraph. (X) Discrimination Due to Criminal History 1. To discriminate based on covered criminal history. 2. For the purposes of this subsection, “discrimination” includes: a. Inquiring about, considering or requiring disclosure of covered criminal history when considering an application for admission to, or continuing occupancy of, residential real property until the individual has been determined qualified for admission to, or continuing occupancy of, residential real property. b. Failure to follow the procedure in Section 5-5-7.5 regarding Notice and Opportunity to Dispute Conviction. 5-5-6.5. SEXUAL HARASSMENT PROHIBITED. (A) Section 5-5-6 of the Evanston Fair Housing Ordinance prohibits any owner, manager, lessee or sublessee of real property, real estate broker, lender, financial institution, advertiser, real estate appraiser or agent having the right to sell or rent any dwelling, or any agent of any of these from discriminating against any person because of his or her sex in any of the terms and conditions of housing. This prohibition includes sexual harassment as defined in Section 5-5-5. Page 13 of 20 H1.Page 302 of 330 75-O-22 ~12~ (B) In addition to the conduct prohibited by (A) and Section 5-5-5, it is a violation for any owner, manager, lessee or sublessee of real property, real estate broker, lender, financial institution, advertiser, real estate appraiser or agent to grant housing opportunities or benefits because of a person’s submission to sexual advances or requests for sexual favors with respect to the person in question or to deny housing opportunities or benefits because of a person’s refusal of sexual advances or requests for sexual favors. 5-5-7. - EXEMPTIONS. This Chapter shall not: (A) Bar any religious or denominational institution or organization, or any charitable or educational organization operated, supervised or controlled by or in connection with a religious organization, from limiting the sale, rental or occupancy of dwellings, which it owns or operates for other than commercial purposes or giving preference with respect thereto, to persons of the same religion or denomination, unless membership in such religion is restricted on account of race, color or national origin. (B) Except for Subsection 6(A) of this Chapter, apply to the leasing of rooms to roomers in a dwelling unit occupied by the owner as a family household having not more than two (2) roomers, living independently, exclusive of salaried household employees living on premises. (C) Prohibit (due to the familial status provision of this Chapter) the operation of housing for older persons. If the following provisions are satisfied: 1. As used in this Section "housing for older persons" means housing: a. Provided under any State or Federal program that the U.S. Department of Housing and Urban Development determines is specifically designed and operated to assist elderly persons (as defined in the State or Federal program); or b. Intended for, and solely occupied by, persons sixty two (62) years of age or older; or c. Intended and operated for occupancy by at least one person fifty five (55) years of age or older per unit. In determining whether housing qualifies as housing for older persons under this Section, the Administrator shall require at least the following factors to be met: (1) The existence of significant facilities and services specifically designed to meet the physical or social needs of older persons, or if the provision of such facilities is not Page 14 of 20 H1.Page 303 of 330 75-O-22 ~13~ practicable, that such housing is necessary to provide important housing opportunities for older persons; and (2) That at least eighty percent (80%) of the units are occupied by at least one person fifty five (55) years of age or older per unit; and (3) The publication of, and adherence to, policies and procedures which demonstrate an intent by the owner or manager to provide housing for persons fifty five (55) years of age or older. 2. Housing shall not fail to meet the requirements for housing for older persons by reason of unoccupied units; provided, that such units are reserved for occupancy for persons who meet the age requirements of subsections (C)1(b) or (c) herein. (D) Bar any educational organization from limiting to persons of the same sex the rental of living accommodations. (E) Bar a person from denying the admission to or continuing occupancy of residential real property on the basis of: 1. a current sex offender registration requirement pursuant to the Sex Offender Registration Act (or similar law in another jurisdiction); 2. a current child sex offender residency restriction; or 3. a criminal conviction, provided that the person complies with Section 5-5-7.5 of this Code and conducts an individualized assessment, and the individualized assessment shows that denial based on the criminal conviction is necessary to protect against a demonstrable risk to personal safety and/or property of others affected by the transaction. Any person conducting such individualized assessment is prohibited from basing any adverse housing decision, in whole or in part, upon a conviction that occurred more than (3) years from the date of the decision. (F) Bar a person from denying the admission to or continuing occupancy of residential real property on the basis of covered criminal history when federal or state law mandates such denial. 5-5-7.5. NOTICE AND OPPORTUNITY TO DISPUTE CONVICTION. To comply with Sections 5-5-6(X)(2)(b) and 5-5-7(E), a person must provide the following process: (A) Before accepting an application fee, a housing provider must disclose to the applicant: Page 15 of 20 H1.Page 304 of 330 75-O-22 ~14~ a. The tenant selection criteria, which describes how an applicant will be evaluated to determine whether to rent or lease to the applicant; b. The applicant’s right to provide evidence demonstrating inaccuracies in the applicant’s conviction history, or evidence of rehabilitation, and other mitigating factors; and c. A copy of the Cook County Commission on Human Rights (“Commission”) procedural rules or a link to the Commission’s website, with the address, email address, and phone number of the Commission. (B) No person shall inquire about, consider, or require disclosure of covered criminal activity, except current sex offender registration or current child sex offender residency restriction pursuant to Section 5-5-7, before the person has determined the applicant has satisfied all other application criteria for housing or continued occupancy. (C) Once a person determines an applicant has satisfied the pre-qualification standards for housing the housing provider shall notify the applicant that the first step of the screening procedure has been satisfied and that a criminal background check will be performed or solicited. (D) After a person sends the notice of pre-qualification, a housing provider may conduct a criminal background check on the prequalified applicant. However, the person may not consider any information related to the criminal convictions that are more than three (3) years old or any covered criminal history. (E) Within five days of obtaining a criminal background check on an applicant, the person must deliver a copy of the background check to the applicant. The person must complete delivery in one of the following ways: (1) in person, (2) by certified mail, or (3) by electronic communication, such as text or email. (F) Once a person complies with the requirement of Section 5-5-7.5(E), the applicant shall have an additional five (5) business days to produce evidence that disputes the accuracy or relevance of information related to any criminal convictions from the last three (3) years. (G) Nothing in this Section shall prevent a person from approving another pre- qualified individual’s housing application during the pendency of the criminal conviction dispute process. Page 16 of 20 H1.Page 305 of 330 75-O-22 ~15~ (H) After giving the applicant the opportunity to dispute the accuracy and/or relevance of a conviction, a person shall conduct an individualized assessment, in accordance with Sections 5-5-7(E)(3) to determine whether the individual poses a demonstrable risk. If the applicant poses a demonstrable risk, the person may deny the individual housing. (I) A person must perform an individualized assessment prior to denying an individual housing based on criminal conviction history, except in the following circumstances: a. A current sex offender registration requirement pursuant to the Sex Offender Registration Act (or similar law in another jurisdiction); and/or b. A current child sex offender residency restriction. (J) A housing provider must either approve or deny an individual’s housing application within three (3) business days of receipt of information from the applicant disputing or rebutting the information contained in the criminal background check. (K) Any denial of admission or continued occupancy based on a conviction must: a. Be in writing and must provide the applicant an explanation of why denial based on criminal conviction is necessary to protect against a demonstrable risk of harm to personal safety and/or property; and b. Contain a statement informing the housing applicant of their right to file a complaint with the Commission. (L) The housing provider must limit the use and distribution of information obtained in performing the applicant’s criminal background check. The housing provider must keep any information gathered confidential. 5-5-8. DISCRIMINATION IN LENDING. It shall be unlawful and a violation of this Chapter for any lending institution to discriminate in making, agreeing to make, arranging, or negotiating any loan or guarantee of funds for the purpose of financing the purchase or sale, construction, lease, rehabilitation, improvement, renovation, or repair of any real property, or to offer, seek or agree to terms, conditions or privileges that discriminate on account of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, Page 17 of 20 H1.Page 306 of 330 75-O-22 ~16~ source of income, familial status or national origin. (See Section 5-5-6(C) of this Chapter.) 5-5-9. REFUSALS TO DEAL IN LENDING. It shall be unlawful and a violation of this Chapter for any lending institution to refuse to negotiate for, enter into, or perform any agreement to lend or guarantee the loan of funds for the purchase, sale, construction, lease, rehabilitation, improvement, renovation, or repair of any real property because of discrimination on account of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or national origin. 5-5-10. COVERAGE. This Chapter shall apply, respectively, to every person, including, but not limited to, every owner, lending institution, real estate broker and manager who, within the City, performs any function relating to or in connection with a real estate transaction, whether or not such person maintains an office or place of doing business within the City; provided, however, that the provisions of this Chapter shall not be so construed as to prohibit a person on behalf of the owner from inquiring into and reporting upon the qualifications of any prospective buyer or tenant with respect to limitations or exclusions other than those of race, color, religion, sex, age, sexual orientation, gender identity, marital status, disability, source of income, familial status or national origin. 5-5-11. PRIVATE REMEDIES. Any person aggrieved in any manner by the violation of this Chapter, may commence a civil action in any court of competent jurisdiction to obtain appropriate relief with respect to such discriminatory housing practice or breach. If the court finds that a discriminatory housing practice has occurred, the court may grant the following relief: (A) An order compelling compliance with this Chapter. (B) An order to prohibit any person found by the court to have violated any provision of this Chapter from the sale, lease, exchange, transfer, conveyance or assignment of any real property, by any person who in violation of this Chapter refuses or fails to perform such contract. (C) Compensatory damages and punitive damages, including damages caused by humiliation and embarrassment. (D) Such other and further relief as may seem appropriate to the court for the enforcement of this Chapter and the elimination of violations thereof. Page 18 of 20 H1.Page 307 of 330 75-O-22 ~17~ (E) In a civil action under this Chapter, the court may allow the prevailing party a reasonable attorney's fee and costs. These remedies shall be available notwithstanding the imposition of other penalties provided by this Chapter. 5-5-12. ENFORCEMENT BY THE CORPORATION COUNSEL In compliance with this Chapter, whenever the Corporation Counsel has reasonable cause to believe that any person or group of persons is engaged in a pattern or practice of resistance to the full enjoyment of any rights granted by this subchapter, or that any group of person has been denied any of the rights granted by this chapter and the denial raises an issue of general importance, the Corporation Counsel may bring a civil action in the Circuit Court by filing with it a complaint setting forth the facts and requesting the preventive relief, including an application for a permanent or temporary injunction, restraining order or other order against the person or persons responsible for the pattern or practice or denial of rights, as the Corporation Counsel deems necessary to ensure the full enjoyment of the rights granted by this Chapter. 5-5-123. PENALTY. Any person violating the provisions of this Chapter shall be fined not less than one hundred dollars ($100.00) nor more than five hundred dollars ($500.00) for each such offense. Every day a violation continues may be deemed a separate offense by appropriate finding. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 19 of 20 H1.Page 308 of 330 75-O-22 ~18~ SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 20 of 20 H1.Page 309 of 330 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of the Human Services Committee From: Richard Eddington, Interim Police Chief Subject: Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants” Date: October 10, 2022 Recommended Action: Councilmember Reid requests that the Human Services Committee recommends that Ordinance 88-O-22, Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants”, be forwarded to the City Council for adoption. Committee Action: For Introduction Summary: Per Councilmember Reid's recommendation to codify the prohibition of "no -knock" warrants, Ordinance 88-O-22 amends Section 9-1-4 of the City Code to add a new subsection 9-1-4-1 entitled “Use of No-Knock Warrants Prohibited” by the Evanston Police Department. 9-1-4-1. USE OF NO-KNOCK WARRANTS PROHIBITED. The use of “no-knock” warrants by the Evanston Police Department is prohibited. Every search warrant obtained by a member of the Evanston Police Department shall be served by a police officer that is readily identifiable as a uniformed law enforcement officer and, further, the person serving said warrant shall, prior to the execution of said warrant, provide audible notice of their authority and purpose at such volume as may reasonably be expected to be heard by the occupants of the place to be searched. Attachments: Ordinance 88-O-22 “Prohibiting the Use of No-Knock Warrants” H2.Page 310 of 330 1 88-O-22 AN ORDINANCE Adding Subsection 9 -1-4 -1 “Prohibiting the Use of No -Knock Warrants” WHEREAS, the Evanston City Council has determined it is in the best interest of the City to periodically review the City Code and amend provisions to better reflect current state law and the best interests of the City and its residents , and WHEREAS, the Evanston City Council has determined it is in the best interest of the City to amend Section 9-1-4 of the City Code to add a new subsection 9-1-4-1 entitled “Use of No-Knock Warrants Prohibited” by the Evanston Police Department. NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code 9-1-4, “Applicable Rules and Regulations ” of the Evanston City Code is hereby amended by adding subsection 9-1-4-1 as follows: 9-1-4-1. USE OF NO-KNOCK WARRANTS PROHIBITED. The use of “no-knock” warrants by the Evanston Police Department is prohibited. Every search warrant obtained by a member of the Evanston Police Department shall be served by a police officer that is readily identifiable as a uniformed law enforcement officer and , further, the person serving said warrant shall, prior to the execution of said warrant, provide audible notice of their authority and purpose at such volume as may reasonably be expected to be heard by the occupants of the place to be searched. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. Page 2 of 3 H2.Page 311 of 330 2 88-O-22 SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: ____________ , 2022 Adopted: ______________ , 2022 Attest: ________________________________ Stephanie Mendoza, City Clerk Approved: ______________________, 2022 Daniel Biss, Mayor Approved as to form: ________________________________ Corporation Counsel Page 3 of 3 H2.Page 312 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Deputy City Manager Subject: Resolution 85-R-22, Amending City Council Rule 9.7 Date: October 10, 2022 Recommended Action: The Rules Committee recommends the City Council adopt Resolution 85 -R-22, Amending City Council Rule 9.7. This resolution would add a cosponsor mechanism to the referral process. Council Action: For Action Summary: Mayor Biss made a referral to modify City Council Rule 9.7 in order to add a cosponsor mechanism to the referral process. The intent is to enable Councilmembers to sign on as cosponsors of referrals and ensure that the referred items have some meaningful support before they consume a lot of staff and committee time. If adopted, referrals with at least two cosponsors in addition to the referrer are guaranteed to be assigned by the Referrals Committee; others will be left to the discretion of the Committee. Legislative History: Resolution 85-R-22 was approved for forwarding to the City Council during the Rules Committee meeting on September 19, 2022. Resolution 85-R-22 was held to the next City Council meeting on September 27, 2022. Attachments: Resolution 85-R-22 R1.Page 313 of 330 85-R-22 A RESOLUTION Amending City Council Rule 9.7 WHEREAS, the Evanston City Council has its own internal City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”); and WHEREAS, the City Council adopts proposed changes to the City Council Rules from time to time; and WHEREAS, City Council Rule 9.7 currently states that the sole duty of the Referral Committee shall be to consider Referrals made by the Mayor, a Councilmember, or the City Manager and shall, based on a transparent and established set of criteria, refer them to a board, committee, commission, or the City Council, with guidance regarding priority and instructions as to whether they shall appear on the relevant agenda for discussion, introduction, action, or with a request by a particular Councilmember for introduction and action pursuant to Rule 20.1. No proposed public policy change shall appear on another standing committee's agenda unless and until it has been approved for consideration via a roll call vote by the Referrals Committee. When the Referrals Committee approves an item for consideration, that approval shall be transmitted in writing to the chair of the relevant committee and committee staff within 24 hours. The committee chair shall then, within one week, inform the Referrals Committee in writing of a date by which the approved item will appear on a committee agenda. The first Councilmembers to serve on the Referrals Committee shall serve for two years. The Rules Committee shall appoint councilmembers thereafter on an annual Page 2 of 4 R1.Page 314 of 330 85-R-22 ~2~ basis pursuant to Rule 9.3(A); and WHEREAS, City Council believes that it is appropriate to amend the City Council Rules to remove the requirement that all referrals made by the Mayor, a Council Member or the City Manager be referred to a board, committee, commission, or the City Council and to include that the committee shall refer any item that has at least two cosponsors; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Rule 9.7 of the City Council Rule is hereby amended to read as follows: 9.7 Referrals Committee (Mayor, who serves as chair, and two (2) Councilmembers). The sole duty of this committee shall be to consider Referrals made by the Mayor, a Councilmember, or the City Manager. The committee and shall may, based on a transparent and established set of criteria, refer them to a board, committee, commission, or the City Council, with guidance regarding priority and instructions as to whether they shall appear on the relevant agenda for discussion, introduction, action, or with a request by a particular Councilmember for introduction and action pursuant to Rule 20.1. The committee shall so refer any item that has at least two cosponsors. No proposed public policy change shall appear on another standing committee's agenda unless and until it has been approved for consideration via a roll call vote by the Referrals Committee. When the Referrals Committee approves an item for consideration, that approval shall be transmitted in writing to the chair of the relevant committee and committee staff within 24 hours. The committee chair shall then, within one week, inform the Referrals Committee in writing of a date by which the approved item will appear on a committee agenda. The first Councilmembers to serve on the Referrals Committee shall serve for two years. The Rules Committee shall appoint councilmembers thereafter on an annual basis pursuant to Rule 9.3(A). SECTION 3: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. Page 3 of 4 R1.Page 315 of 330 85-R-22 ~3~ _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 R1.Page 316 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Deputy City Manager Subject: Resolution 86-R-22, Amending City Council Rule 9.10.3 Date: October 10, 2022 Recommended Action: The Rules Committee recommends the City Council adopt Resolution 86 -R-22, Amending City Council Rule 9.10.3. This resolution establishes the procedure for Councilmembers to cosponsor a referral. Council Action: For Action Summary: Mayor Biss made a referral to modify City Council Rule 9.10.3 in order to add a cosponsor mechanism to the referral process. The intent is to enable Councilmembers to sign on as cosponsors of referrals and ensure that the referred items have some meaningful support before they consume a lot of staff and committee time. If adopted, once a referral has been made public, Councilmembers other than the referrer may elect in writing to become cosponsors, and the names of the cosponsors will be made public. Legislative History: Resolution 86-R-22 was approved for forwarding to the City Council during the Rules Committee meeting on September 19, 2022. Resolution 86-R-22 was held to the next City Council meeting on September 27, 2022. Attachments: Resolution 86-R-22 R2.Page 317 of 330 86-R-22 A RESOLUTION Amending City Council Rule 9.10.3 WHEREAS, the Evanston City Council has its own internal City Council Rules and Organization of the City Council of the City of Evanston (“City Council Rules”); and WHEREAS, the City Council adopts proposed changes to the City Council Rules from time to time; and WHEREAS, City Council Rule 9.10.3 currently states that Committees, Boards, and Commissions composed entirely of Councilmembers shall consider matters referred to them by the Referrals Committee. Referrals by Councilmembers, the Mayor, or the City Manager must be made in writing and transmitted to the Clerk who shall maintain a list of Referrals which must be made public as quickly as practicable. Staff Referrals shall be forwarded to the City Manager who may transmit them to the Clerk for publication and consideration by the Referrals Committee. Only time-sensitive or emergency items may be placed directly on an agenda by the City Manager. Items that have been referred to a standing committee shall only appear on a City Council agenda after passage by that standing committee or reassignment by the Referrals Committee; and WHEREAS, City Council believes that it is appropriate to amend the City Council Rules to allow for Councilmembers to cosponsor referrals once a referral has been made public; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF Page 2 of 3 R2.Page 318 of 330 86-R-22 ~2~ THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Rule 9.10.3 of the City Council Rule is hereby amended to read as follows: 9.10.3 Referrals – Committees, Boards, and Commissions composed entirely of Councilmembers shall consider matters referred to them by the Referrals Committee. Referrals by Councilmembers, the Mayor, or the City Manager must be made in writing and transmitted to the Clerk who shall maintain a list of Referrals which must be made public as quickly as practicable. Staff Referrals shall be forwarded to the City Manager who may transmit them to the Clerk for publication and consideration by the Referrals Committee. Once a referral has been made public, Councilmembers other than the referrer may elect in writing to become cosponsors; the names of cosponsors will be made public. Only time-sensitive or emergency items may be placed directly on an agenda by the City Manager. Items that have been referred to a standing committee shall only appear on a City Council agenda after passage by that standing committee or reassignment by the Referrals Committee. SECTION 3: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2022 Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 3 of 3 R2.Page 319 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: Audrey Thompson, Parks & Recreation Director Subject: Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code amending the name of the Commission on Aging to the Commission on Aging and Disabilities Date: October 10, 2022 Recommended Action: Staff and the Rules Committee request adoption of Ordinance 107-O-22, Amending Title 2, Chapter 3 of the City Code, amending the name of the Commission on Aging to the Commission on Aging and Disabilities. Council Action: For Introduction Summary: Currently, there is no board, commission, or committee appointed by the Mayor to represent and participate in advocacy activities that will lead to changes in actual laws, policies, and procedures that affect individuals with disabilities in the City of Evanston . Changes to this Ordinance would allow individuals with disabilities, their care partners, and those who specifically work with individuals with disabilities to have a voice and to be appointed by the Mayor to participate in advocacy that will result in changes to policy and procedures throughout the city. Legislative History: On November 26, 2012, the City of Evanston established the Americans with Disabilities Act Advisory Board 111(Ordinance -O-as listed currently is This 12). a Board dissolved/completed/inactive committee of the city. Currently, there is no specific board, commission or committee appointed to advocate specifically for individuals with disabilities. Ordinance 107-O-22 was reviewed at the October 3, 2022 Rules Committee and appro ved to be sent to the City Council for adoption. Attachments: Ordinance 107-O-22 R3.Page 320 of 330 10/3/2022 107-O-22 AN ORDINANCE Amending Title 2, Chapter 3 of the City Code amending the name of the Commission on Aging to the Commission on Aging and Disabilities WHEREAS, the Evanston City Council may create Boards, Commissions and Committees to assist in the development of policy effecting Evanston residents; and WHEREAS, there exists a Commission on Aging, which is designed to promote the welfare and betterment of the seniors of the City; and WHEREAS, the ADA Advisory Board was dissolved; and WHEREAS, the Evanston City Council finds it necessary to promote equity and inclusion to of all its residents, to have a Board, Commission or Committee have as a purpose the promotion and betterment of residents in the City with disabilities; and WHEREAS, the Evanston City Council, on recommendation of City Staff, finds that the Commission on Aging is the best entity to achieve this goal. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: That section 2-3-1 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-1. RATIONALE. The purpose of a the Commission on Aging and Disabilities is to promote the welfare and betterment of older adults and people with disabilities of the city City of Evanston. Page 2 of 6 R3.Page 321 of 330 107-O-22 ~2~ The Commission on Aging and Disabilities is necessary to achieve the following objectives: (A) Insure that the aging older adults and people with disabilities population will continue to be regarded as productive, responsible, contributing members of society; (B) Advocate for the retention of all rights, privileges, protections for seniors older adults and people with disabilities; (C) Assist seniors older adults and people with disabilities in the maintenance of their dignity, self-respect and independence; (D) Educate the community and enlist support and participation of all citizens community members about those needs; (E) Provide the opportunity for seniors older adults and people with disabilities to express their desires and advance their causes; and (F) Provide a voice to speak for that portion of the older adults and people with disabilities aging population who are unable to advocate on their own behalf and provide an organizational structure which can accomplish such ends. SECTION 2: That section 2-3-2 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-2. ESTABLISHMENT; APPOINTMENTS AND QUALIFICATIONS. The Commission on Aging and Disabilities is hereby created. The Commission shall consist of nine (9) members appointed by the Mayor, with the advice and consent of the City Council. At least one-third (1/3) of the Commission on Aging and Disabilities shall be age sixty (60) or over. At least one-third (1/3) of the commission shall be representative of individuals who self-identify as a person with a disability. Eligible members include residents of the City and non-residents of the City that are employed within the City limits, except members cannot be a paid staff member of any City agency or organization serving seniors older adults and people with disabilities. Subject to the foregoing limitations, the appointed Commissioners shall possess, to the extent feasible, qualifications of leadership, desire and interest to work with and for seniors older adults and people with disabilities, compassion, knowledge of and experience with seniors older adults and people with disabilities and the ability to offer solutions to the difficulties encountered in the aging process. The Commission shall include representation of various socio-economic groups. It shall be the duty of the Human Services Committee of the City Council to submit to the Mayor, at least sixty (60) days prior to the expiration of terms, the names of one or more qualified persons for each expected vacancy. SECTION 3: That section 2-3-3 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-3. TERMS OF OFFICE, VACANCIES. Page 3 of 6 R3.Page 322 of 330 107-O-22 ~3~ All appointees to the Commission on Aging and Disabilities shall serve for a term of three (3) years or until their successors are appointed and confirmed. Members of the Commission on Aging and Disabilities shall not serve for more than two (2) full terms, and vacancies shall be filled for the remaining portion of a vacant term by the Mayor after prior consultation with the Human Services Committee of the City Council and with the advice and consent of said Council. SECTION 4: That section 2-3-4 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-4. ADMINISTRATION. The City Manager or his/her designee shall appoint appropriate city staff members to the Commission on Aging and Disabilities to assist the Commission on Aging with its duties and functions. It shall present to the City Council an annual report of its objectives and accomplishments, and shall adopt rules for meetings, the transaction of its business, and keep a record of its transactions, findings and determinations. SECTION 5: That section 2-3-5 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 2-3-5. POWERS AND DUTIES. In addition to providing services to seniors older adults and people with disabilities in the community, the Commission on Aging and Disabilities is encouraged, where appropriate, to utilize and involve the families, friends and neighbors of the seniors older adults and people with disabilities who are being served. The Commission on Aging and Disabilities shall be vested with the following powers and duties: (A) Information and Referral. 1. To develop a resource file of services available to seniors older adults and people with disabilities. 2. To answer all inquiries from, or on behalf of seniors older adults, people with disabilities and other residents community members regarding issues related to older adults and people with disabilities on senior issues. 3. To make referrals and to follow up on referrals. 4. To publicize programs or specialized services available for seniors older adults and people with disabilities. (B) Advocacy. 1. To provide advocacy and ombudsman services to aging citizens community members, particularly those who are the isolated, the ill, or persons with disabilities, where needed or when requested. 2. To advocate services for the rights of the aging population older adults and people with disabilities. 3. To promote active participation of seniors older adults and people with disabilities in programs addressing the needs and rights of older adults and people with disabilities. the aging population. Page 4 of 6 R3.Page 323 of 330 107-O-22 ~4~ 4. To consider various funded programs for the needs of older adults and people with disabilities. local aging residents’ needs. 5. To consider financial problems of older adults and people with disabilities the aging population in relationship to the dignity, self-respect and independence of that this group. (C) Study, Evaluation, Planning and Recommendation. 1. To study and evaluate the needs of all seniors older adults and people with disabilities, including those who are isolated. 2. To analyze existing services in relationship to these needs. 3. To recommend to service providers additions, changes or deletions in services. (D) Coordination and Consultation. 1. To coordinate services for seniors older adults and people with disabilities provided by Federal, State, regional, local agencies and, in addition, to cooperate with City departments. 2. To provide consultation and assistance to community groups developing or delivering services for seniors older adults and people with disabilities. 3. To develop various committees. One committee shall may be concerned with long-term care facilities including, but not be limited to, residents, owners, managers, and administrators. Other committees may be concerned with advocacy related to dementia, disabilities, housing or any concern presented by older adults and people with disabilities. (E) Education. 1. To promote community education and disseminate information regarding the problems, needs and status of senior older adults and people with disabilities. 2. To educate the community about the various phases of the aging and disabilities overall process. (F) Long-Term Care Ombudsman Program. 1. Provide advocacy services through support of the Long Term Care Ombudsman Program as prescribed by the Illinois Act on the Aging and the Older Americans Act. 2. Increase awareness of residents’ rights and Ombudsman services by building the Volunteer Ombudsman Program. 3. Complete site visits to long term care facilities and make recommendations to the Long-Term Care Ombudsman Program regarding problems/concerns. a. Be familiar with resources and levels of care provided by each type of long term care facility. b. Utilize information gathered from site visits to educate Evanston residents. Page 5 of 6 R3.Page 324 of 330 107-O-22 ~5~ 4. To refer matters and consult with the Long-Term Care Ombudsman Program regarding the conditions of long-term care facilities. 5. To support ombudsman services with the protection and advocacy system for individuals with developmental disabilities or mental illness who are residing in long-term care facilities regardless of age. Introduced:_________________, 2022 Adopted:___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza , City Clerk Approved as to form: _______________________________ Nicholas Cummings, Corporation Counsel Page 6 of 6 R3.Page 325 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: Sarah Flax, Interim Director of Community Development CC: Luke Stowe, City Manager; David Stoneback, Deputy City Manager Subject: Ordinance 109-O-22, Amending City Code Title 2, Chapter 6 "Social Services Committee" Date: October 10, 2022 Recommended Action: Staff and the Rules Committee recommend adoption of Ordinance 109 -O-22, amending City Code Title 2 Chapter 6 "Social Services Committee" to have recommendations from that committee go directly to the City Council, making a more efficient, consistent, and transparent process for funding social services programs. CARP: Vulnerable Populations Council Action: For Introduction Summary: The proposed change to Title 2 Chapter 6 of the City Code relating to the Social Services Committee (SSC) is to have recommendations go directly to City Council. Currently, the SSC's funding recommendations go to the Human Services Committee (HSC) and then to the City Council, which extends the time to approve funding for social services programs substantially and SSC for process approval residents. This services of provision the delays to recommendations would be the same as that of the Housing and Community Development Committee (HCDC) funding recommendations for housing and capital projects that primarily benefit lower-income residents. HCDC is also composed of councilmembers and residents. The Social Services Committee was formed in 2021 to consolidate the responsibilities of the Housing and and Community Development Act Committee, Housing Homelessness Commission, and Mental Health Board for developing recommendations on how City-controlled funding, both federal and local, is allocated to external agencies for social services that benefit lower-income residents primarily. Federal sources include the Community Development Block Grant Public Services category (CDBG-PS) and Emergency Solutions Grant (ESG). Local funding is from the City's Human Services Fund. This simplified and streamlined a fragmented R4.Page 326 of 330 system difficult for residents and stakeholders to follow. It also reduced the staff time needed to manage the grant allocation process and grant management, monitoring, and compliance. Legislative History: City Council approved Ordinance 70-O-21 at its meeting on June 14 2021. Ordinance 109-O-22 was reviewed at the October 3, 2022 Rules Committee and approved to be sent to the City Council for adoption. Attachments: 109-O-22 Amending 2-6 Social Services Committee Page 2 of 4 R4.Page 327 of 330 10/03/2022 109-O-22 AN ORDINANCE Amending City Code Title 2, Chapter 6 “Social Services Committee ” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Title 2, Chapter 6 “Social Services Committee” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 2-6-1. PURPOSE. The City Council establishes a Social Services Committee ("Committee") to act in an advisory capacity to the City Council on matters that relate to needed social services and the use of federal Community Development Block Grant funding Public Services ("CDBG-PS") and Emergency Solutions Grant ("ESG") funds, and City Human Services Funds ("HSF") and any other funding source that City Council deems appropriate to address primarily the needs of Evanston's low and moderate residents. The Committee is responsible for recommending funding for services and programs that address a broad range of needs including, but not limited to: case management services; mental and physical health care; substance abuse treatment; childcare and out of school programs; job training and placement; legal services; access to healthy food; outreach and drop-in services for homeless persons, homeless shelter operations, domestic violence services; rent assistance and homeless prevention services; and transportation services. Recommendati ons of the Committee will go to the Human Services Committee and then to the City Council, as with its predecessor, the Mental Health Board. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect Page 3 of 4 R4.Page 328 of 330 109-O-22 ~2~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidenc e as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2022 Adopted: ___________________, 2022 Approved: __________________________, 2022 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Nicholas E. Cummings, Corporation Counsel Page 4 of 4 R4.Page 329 of 330 Memorandum To: Honorable Mayor and Members of the City Council From: David Stoneback, Deputy City Manager CC: Alison Leipsiger Subject: Approval of Reappointment to Boards, Commissions and Committees Date: October 10, 2022 Recommended Action: The Mayor recommends City Council approval of the reappointment of Donald Michelin to the Parks and Recreation Board. Council Action: For Action Summary: Reappointment: Parks and Recreation Board - 5 year term Donald Michelin - 2nd term AP1.Page 330 of 330