HomeMy WebLinkAbout07.25.22
AGENDA
City Council
Monday, July 25, 2022
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works Committee begins at 5:00 PM
Planning & Development Committee begins at 6:00 PM
City Council convenes at 7:00 PM or the conclusion of Planning & Development Committee
Those wishing to make public comments at the Administrative & Public Works
Committee, Planning & Development Committee or City Council meetings may submit
written comments in advance or sign up to provide public comment by phone or video
during the meeting by completing the City Clerk's Office's online form at
www.cityofevanston.org/government/city-clerk/public-comment-sign-up or by
calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16
Page
(I) ROLL CALL - COUNCILMEMBER SUFFREDIN
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
Page 1 of 969
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not
respond during Public Comment. Public Comment is intended to foster dialogue in a
respectful and civil manner. Public comments are requested to be made with these
guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
2021 Comprehensive Annual Financial Report
For Action: Accept and Place on File
For Action: Accept and Place on File
2021 Comprehensive Annual Financial Report - Attachment - Pdf
18
SP2.
Evanston Service Center Facility Evaluation and Master Plan
Presentation and Strategy Discussion
Staff recommends that City Council discuss strategies to modernize the
Evanston Service Center and authorize the Interim City Manager to
proceed with preparing a master plan for Option 1 as described in the
attached presentation.
Funding for implementation will be provided from future General
Obligation Bonds through the City’s Capital Improvement Program (CIP).
For Discussion
Evanston Service Center Facility Evaluation and Master Plan
Presentation and Strategy Discussion - Attachment - Pdf
19 - 21
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
Page 2 of 969
CM1.
Approval of the Minutes of the Regular City Council Meeting of July
11, 2022 and the Amended Special and Regular City Council
Meetings.
Staff recommends approval of the Minutes of the Special City Council
Meeting Minutes of February 7, 2022; Special City Council Meeting
Minutes of February 22, 2022; Special City Council Meeting Minutes of
April 5, 2022; Special City Council Meeting Minutes of April 6, 2022;
Special City Council Meeting Minutes of April 7, 2022; Special City
Council Meeting Minutes of April 22, 2022; Special City Council Meeting
Minutes of April 26, 2022; Special City Council Meeting Minutes of May
6, 2022; (Amended) Regular City Council Meeting Minutes of May 9,
2022; Special City Council Meeting Minutes of May 12, 2022; (Amended)
Regular City Council Meeting Minutes of May 23, 2022; Special City
Council Meeting Minutes of May 25, 2022; (Amended) Regular City
Council Meeting Minutes of June 13, 2022; (Amended) Regular City
Council Meeting Minutes of June 27, 2022; Special City Council Meeting
Minutes of June 30, 2022; Special City Council Meeting Minutes of July
5, 2022; Regular City Council Meeting Minutes of July 11, 2022; and
Special City Council Meeting Minutes of July 18, 2022.
For Action
Special City Council Meeting Minutes February 7, 2022 - Attachment -
Pdf
Special City Council Meeting Minutes February 22, 2022 - Attachment -
Pdf
Special City Council Meeting Minutes April 5, 2022 - Attachment - Pdf
Special City Council Meeting Minutes April 6, 2022 - Attachment - Pdf
Special City Council Meeting Minutes April 7, 2022 - Attachment - Pdf
Special City Council Meeting Minutes April 22, 2022 - Attachment - Pdf
Special City Council Meeting Minutes April 26, 2022 - Attachment - Pdf
Special City Council Meeting Minutes May 6, 2022 - Attachment - Pdf
(Amended) Regular City Council Meeting Minutes May 9, 2022 -
Attachment - Pdf
Special City Council Meeting Minutes May 12, 2022 - Attachment - Pdf
(Amended) Regular City Council Meeting Minutes May 23, 2022 -
Attachment - Pdf
Special City Council Meeting Minutes May 25, 2022 - Attachment - Pdf
(Amended) Regular City Council Meeting Minutes June 13, 2022 -
Attachment - Pdf
(Amended) Regular City Council Meeting Minutes June 27, 2022 -
Attachment - Pdf
Special City Council Meeting Minutes June 30, 2022 - Attachment - Pdf
Special City Council Meeting Minutes July 5, 2022 - Attachment - Pdf
Regular City Council Meeting Minutes July 11, 2022 - Attachment - Pdf
Special City Council Meeting Minutes July 18, 2022 - Attachment - Pdf
22 - 95
Page 3 of 969
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll, and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of June 20, 2022, through July 3, 2022, in the amount of
$3,125,974.22. Bills List for July 26, 2022, in the amo unt of
$2,925,780.82.
For Action
Approval of the City of Evanston Payroll and Bills List - Attachment - Pdf
96 - 119
A2.
Approval of Contract with Crawford, Murphy & Tilly (CMT) for Source
Water Protection Plan Development Services (RFP 22-28)
Staff recommends City Council authorize the Interim City Manager to
execute a one-year agreement with Crawford, Murphy & Tilly (125 S
Wacker Dr. #2880, Chicago, IL 60606) for Source Water Protection Plan
Development Services (RFP 22-28) in the not-to-exceed amount of
$48,000.00.
Funding is provided by the Water Production Bureau Studies Business
Unit (Account 510.40.4200.62180), which has an approved FY 2022
budget of $524,500.00 and a YTD balance of $442,513.49.
For Action
Approval of Contract with Crawford, Murphy & Tilly (CMT) for Source
Water Protection Plan Development Services (RFP 22-28) - Attachment
- Pdf
120 - 123
A3.
Contract Award with MKSK, Inc. for the Beck Park Expansion Project
(RFQ 22-31)
Staff recommends that City Council authorize the Interim City Manager to
execute a contract with MKSK, Inc. (200 S. Meridian Street, Indianapolis,
IN 46225) for Phase 1 (Preliminary Design) landscape architectural and
engineering services related to the Beck Park Expansion Project (RFQ
22-31) in the amount of $105,111.
Funding will be provided from the Capital Improvement Fund 2021
General Obligation Bonds in the amount of $30,000 and from the 2022
General Obligation Bonds in the amount of $75,111. A detailed
breakdown of the funding sources is included in the attached memo.
For Action
Contract Award with MKSK, Inc. for the Beck Park Expansion Project
(RFQ 22-31) - Attachment - Pdf
MWEBE Memo RFQ 22-31 Beck Park Expansion - Attachment - Pdf
124 - 129
Page 4 of 969
A4.
Contract Award with IHC Construction Companies, LLC for the 1909
Raw Water Intake Replacement (Bid 22-35)
Staff recommends the City Council authorize the Interim City Manager to
execute an agreement with IHC Construction Companies LLC (385
Airport Road, Suite 100, Elgin, IL 60123) for the 1909 Raw Water Intake
Replacement (Bid 22-35) in the amount of $44,699,000.00, contingent
upon receiving the appropriate loan funding from the Illinois
Environmental Protection Agency (IEPA).
Funding is to be provided from a combination of loans from the EPA and
IEPA that will be routed through the Water Fund, Capital Improvement
(Account 513.71.7330.65515), which has an approved FY 2022 budget
of $33,036,000.00, and a YTD balance of $26,276598.08. The 1909 Raw
Water Intake Replacement has an FY 2022 budget allocation of
$7,210,000.00.
For Action
Contract Award with IHC Construction Companies, LLC for the 1909
Raw Water Intake Replacement (Bid 22-35) - Attachment - Pdf
130 - 140
A5.
Contract Award with Bolder Contractors, Inc. for Poplar Avenue
Street and Parking Lot Improvements (Bid No. 22-43)
Staff recommends the City Council authorize the Interim City Manager to
execute an agreement with Bolder Contractors, Inc. (316 Cary Point
Drive, Cary, IL 60013) for the Poplar Avenue Street and Parking Lot
Improvements (Bid No. 22-43) in the amount of $1,356,923.20.
Funding is provided from the Rebuild Illinois funds in the amount of
$500,000.00; the Water Fund in the amount of $400,000.00; the Parking
Fund in the amount of $406,923.20; and the 2022 General Obligation
Bond Fund in the amount of $50,000.00. A detailed summary is included
in the memo below.
For Action
Contract Award with Bolder Contractors, Inc. for Poplar Avenue Street
and Parking Lot Improvements (Bid No. 22-43) - Attachment - Pdf
141 - 145
Page 5 of 969
A6.
Contract Award with Schroeder & Schroeder, Inc. for Sidewalk
Improvements Program (Bid 22-46)
Staff recommends the City Council authorize the Interim City Manager to
execute an agreement with Schroeder & Schroeder, Inc. (7306 Central
Park, Skokie, IL 60076) for the Sidewalk Improvements Program (Bid No.
22-46) in the amount of $487,900.00.
Funding is provided from the 2022 General Obligation Bond Fund
(415.40.4122.65515-422020) in the amount of $350,000.00; and the
West Evanston TIF (355.99.5870.65515 - 422020) in the amount of
$137,900.00.
For Action
Contract Award with Schroeder & Schroeder, Inc. for Sidewalk
Improvements Program (Bid 22-46) - Attachment - Pdf
146 - 151
A7.
Contract Award with Lakeshore Recycling Services for Commercial
Municipal Solid Waste and Construction Debris Franchise (RFP #22-
33)
Staff recommends the City Council authorize the Interim City Manager to
negotiate and execute an agreement with Lakeshore Recycling Systems
(LRS) (6132 W Oakton Street, Morton Grove, IL 60053) for the
Commercial Municipal Solid Waste and Construction Debris Franchise
(#22-33). The initial term of the agreement is to be a period of five (5)
years, with an option to renew for two additional three (3) year periods.
The billing for the services provided by the Commercial Municipal Solid
Waste and Construction Debris Franchise is done directly between the
selected Firm and entities receiving the service. There is no expected
source of funding for these services from the City’s budget.
For Action
Contract Award with Lakeshore Recycling Services for Commercia l
Municipal Solid Waste and Construction Debris Franchise (RFP #22 -33)
- Attachment - Pdf
152 - 159
Page 6 of 969
A8.
Contract Award with Wood Environment & Infrastructure Solutions
for the City of Evanston Municipal Fleet Rightsizing and
Electrification Plan (RFP 22-41)
Staff recommends the City Council authorize the Interim City Manager to
execute an agreement with Wood Environmental & Infrastructure
Solutions (8745 West Higgins Road, Suite 300, Chicago IL 60631) to
provide a municipal fleet rightsizing and electrification plan for $126,000.
Funding is provided from the Capital Improvement Fund - 2021 General
Obligation Bonds for CARP Implementation in the amount of $80,000 and
the Sustainability Fund in the amount of $46,000. A detailed summary is
included in the attached memo.
For Action
MWEBE Memo RFP 22-41 Fleet Electrification and Rightsizing
Contract Award with Wood Environment & Infrastructure Solutions for
the City of Evanston Municipal Fleet Rightsizing and Electrific ation Plan
(RFP 22-41) - Attachment - Pdf
Wood Proposal
160 - 478
A9.
Sole Source Renewal of the ArcGIS Software with Esri, Inc.
Staff recommends the City Council authorize the Interim City Manager to
execute a sole source agreement for the annual support and licensing
renewal of the Esri ArcGIS Desktop, Enterprise and Online software
products with Esri, Inc. (380 New York Street, Redlands, CA 92373) for
$29,216.33.
Funding in the amount of $21,306.47 will be from the IT Fund - Computer
License and Support (Account 100.19.1932.62340) with a budget of
$235,900.00 and a YTD balance of $131,013.31. The remaining balance
of $7,909.86 will be split among another five Accounts.
For Action
Sole Source Renewal of the ArcGIS Software with Esri, Inc. -
Attachment - Pdf
479 - 486
Page 7 of 969
A10.
Change Order No. 1 to the Agreement with Capitol Cement Co., Inc.
for the 2022 Alley Improvements (Bid No. 22-39)
Staff recommends the City Council authorize the Interim City Manager to
execute Change Order No. 1 to the agreement with Capitol Cement Co.,
Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2022 Alley
Improvements (Bid No. 22-39) in the amount of $343,020.00. This will
increase the overall contract amount from $1,492,964.00 to
$1,835,984.00.
Funding is provided from the Community Development Block Grant
(Account 415.40.4319.65515-422019/422020) in the amount of
$343,020.00, which has an FY 2022 budget of $279,625. Funding for the
additional $63,395 was approved by the Housing and Community
Development Committee on July 19, 2022.
For Action
Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for
the 2022 Alley Improvements (Bid No. 22-39) - Attachment - Pdf
487 - 492
A11.
Change Order No. 2 with Bolder Contractor Inc. for the 30-Inch
Transmission Main Project Construction (Bid 21-36)
Staff recommends City Council authorize the Interim City Manager to
execute Change Order No. 2 to the contract for the 30-Inch Transmission
Main Project Construction (Bid 21-36) with Bolder Contractors, Inc. (316
Cary Point Drive, Cary, IL 60013) in the amount of $1,095,930. This will
increase the total contract amount from $10,044,858 to $11,140,788.
The City has a loan agreement in place with the IEPA for funding from the
State Revolving Fund in the amount of $10,141,285 for engineering and
construction of this project. Staff will seek a Loan Amendment to increase
the loan amount to cover all eligible costs if the construction cost exceeds
the loan amount. The loan is currently set to be repaid over 20 years at
1.1% interest. IEPA loan funding for this work is being routed through the
Water Fund, Capital Improvement (Account 513.71.7330.65515-417006).
For Action
Change Order No. 2 with Bolder Contractor Inc. for the 30-Inch
Transmission Main Project Construction (Bid 21-36) - Attachment - Pdf
493 - 497
Page 8 of 969
A12.
Change Order No. 3 to the Contract with Garland/DBS, Inc. for the
Civic Center Roof and Gutter Assessment and Repairs
Staff recommends that City Council authorize the Interim City Manager to
execute Change Order No. 3 to the contract with Garland/DBS, Inc. (3800
East 91st Street, Cleveland, OH) for the Civic Center Roof and Gutter
Assessment and Repairs. This change order does not change the
contract price, but includes a time extension of 106 days, extending the
contract completion date from June 30, 2022, to October 14, 2022.
For Action
Change Order No. 3 to the Contract with Garland/DBS, Inc . for the Civic
Center Roof and Gutter Assessment and Repairs - Attachment - Pdf
498 - 500
A13.
Change Order No. 4 to the Agreement with Stantec Consulting
Services for the 1909 Raw Water Intake Replacement (RFP 19 -02)
Staff recommends that City Council authorize the Interim City Manager to
execute Change Order No. 4 to the agreement with Stantec Consulting
Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654)
for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount
of $1,354,413.00. This will increase the overall contract amount from
$775,345.00 to $2,129,758.00. This Change Order includes a time
extension of 817 days, extending the contract completion date from
September 9, 2022 to December 4, 2024.
Funding is to be provided from a combination of loans from the EPA and
IEPA that will be routed through the Water Fund, Capital Improvement
(Account 513.71.7330.62145 - 719001), which has an approved FY 2022
budget of $3,460,000.00, and a YTD balance of $3,158,994.93.
Engineering Services during Construction for the 1909 Raw Water Intake
Replacement has a FY 2022 budget allocation of $500,000, with a total
funding budget of $1,400,000.
For Action
Change Order No. 4 to the Agreement with Stantec Consult ing Services
for the 1909 Raw Water Intake Replacement (RFP 19-02) - Attachment -
Pdf
501 - 513
Page 9 of 969
A14.
Resolution 56-R-22, Authorizing the Interim City Manager to Execute
an Intergovernmental Agreement for the Use and Maintenance of
Personal Equipment Between the Village of Palatine and the City of
Evanston
Staff recommends City Council adoption of Resolution 56-R-22,
Authorizing the Interim City Manager to Execute an Intergovernmental
Agreement for the Use and Maintenance of Personal Equipment Between
the Village of Palatine and the City of Evanston.
For Action
Resolution 56-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement for the Use and Maintenance of Personal
Equipment Between the Village of Palatine and the City of Evanston -
Attachment - Pdf
514 - 523
A15.
Ordinance 76-O-22, Amending City Code Section 3-4-6(L-2) to
Increase the Number of Class L-2 Liquor Licenses from One to Two
for Ash Enterprises USA, Inc. d/b/a Shop Now, 1942 Maple Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 76-O-22, amending City Code Section 3-4-6(L-2) to increase
the number of Class L-2 liquor licenses from one to two.
For Introduction
Ordinance 76-O-22, Amending City Code Section 3-4-6(L-2) to Increase
the Number of Class L-2 Liquor Licenses from One to Two for Ash
Enterprises USA, Inc. d/b/a Shop Now, 1942 Maple Avenue -
Attachment - Pdf
524 - 527
A16.
Ordinance 77-O-22, Amending City Code Section 3-4-6(B) to
Increase the Number of Class B Liquor Licenses from Zero to One
for American Multi-Cinema, Inc. d/b/a AMC Evanston 12, 1715 Maple
Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 77-O-22, amending City Code Section 3-4-6(B) to increase the
number of Class B liquor licenses from zero to one. Councilmember
Nieuwsma, based on former Councilmember Braithwaite's preference,
recommends a suspension of the City Council rules for introduction and
action at the July 25, 2022 City Council meeting.
For Introduction and Action
Ordinance 77-O-22, Amending City Code Section 3-4-6(B) to Increase
the Number of Class B Liquor Licenses from Zero to One for American
Multi-Cinema, Inc. d/b/a AMC Evanston 12, 1715 Maple Avenue -
Attachment - Pdf
528 - 531
Page 10 of 969
A17.
Ordinance 75-O-22, Amending City Code Section 3-4-6(D) to
Increase the Number of Class D Liquor Licenses from Sixty Three to
Sixty Four for Fortune Cookie Group, Inc. d/b/a Lao Sze Chuan, 1633
Orrington Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 75-O-22, amending City Code Section 3-4-6(D) to increase the
number of Class D liquor licenses from sixty three to sixty four.
Councilmember Nieuwsma recommends a suspension of the City Council
rules for introduction and action at the July 25, 2022 City Council meeting.
For Introduction and Action
Ordinance 75-O-22, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from Sixty Three to Sixty Four
for Fortune Cookie Group, Inc. d/b/a Lao Sze Chuan, 1633 Orrington
Avenue - Attachment - Pdf
532 - 535
A18.
Ordinance 78-O-22, Amending City Code Section 3-4-6(C) to
Increase the Number of Class C Liquor Licenses from Twenty to
Twenty One for Tanoshii Foods, LLC d/b/a Tomo Japanese Street
Food, 1729 Sherman Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 78-O-22, amending City Code Section 3-4-6(C) to increase the
number of Class C liquor licenses from twenty to twenty one.
Councilmember Nieuwsma recommends a suspension of the City Council
rules for introduction and action at the July 25, 2022 City Council meeting.
For Introduction and Action
Ordinance 78-O-22, Amending City Code Section 3-4-6(C) to Increase
the Number of Class C Liquor Licenses from Twenty to Twenty One for
Tanoshii Foods, LLC d/b/a Tomo Japanese Street Food, 1729 Sherman
Avenue - Attachment - Pdf
536 - 539
Page 11 of 969
A19.
Ordinance 70-O-22, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
Staff recommends City Council adoption of Ordinance 70-O-22,
authorizing the City to borrow funds from the Illinois Environmental
Protection Agency (IEPA) Public Water Supply Loan Program (PWSLP).
This loan will partially fund the 1909 Raw Water Intake Replacement.
This ordinance authorizes the City to borrow up to $35,279,939.00 from
the IEPA. The debt service will be paid from the Water Fund.
For Action
Ordinance 70-O-22, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program - Attachment - Pdf
540 - 550
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 63-O-22, Amending Portions of Title 4, “Building
Regulations” and Title 6 “Zoning” to Update the Zoning Code
The Land Use Commission and staff recommend the adoption of
Ordinance 63-O-22, Amending Portions of Title 4, “Building Regulations”
and Title 6 “Zoning” to Update the Zoning Code. This is an Omnibus Text
Amendment to the Zoning Ordinance to clarify existing requirements and
procedures.
For Introduction
Ordinance 63-O-22, Amending Portions of Title 4, “Building Regulations”
and Title 6 “Zoning” to Update the Zoning Code - Attachment - Pdf
551 - 641
P2.
Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards”
as a Special Use
The Land Use Commission reaffirms their recommendation for denial of
Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards” as a
Special Use in all zoning districts. The Land Use Commission reaffirms
the proposed text amendment does not meet the Standards for Approval,
specifically the proposal does not meet the goals and objectives of the
Comprehensive General Plan (Comp Plan).
For Introduction
Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards” as a
Special Use - Attachment - Pdf
642 - 764
Page 12 of 969
P3.
Ordinance 72-O-22 Approving a Major Adjustment Regarding
Required Parking at 1571 Maple Authorized by Ordinance 19 -O-15
and Amended by Ordinance 61-O-16 and Ordinance 147-O-18
Land Use Commission recommends adoption of Ordinance 72-O-22 for
approval of a Major Adjustment to a Planned Development at 1571 Maple
Avenue in order to modify the parking lease condition of approval (Z)
modifying the parking lease to relocate the 55 parking spaces currently
leased at the Maple Avenue Garage to the Sherman Plaza Garage and
only charging the applicant for the parking spaces that are utilized. A
resolution amending the parking lease will follow at the August 8, 2022
meeting.
For Introduction
Ordinance 72-O-22 Approving a Major Adjustment Regarding Required
Parking at 1571 Maple Authorized by Ordinance 19-O-15 and Amended
by Ordinance 61-O-16 and Ordinance 147-O-18 - Attachment - Pdf
765 - 867
P4.
Ordinance 74-O-22, Map Amendment to the Zoning Ordinance to
remove the oCSC Central Street Overlay District from Certain
Properties at Crawford Avenue & Gross Point Road
The Land Use Commission recommends denial of Ordinance 74 -O-22, a
map amendment to the Zoning Ordinance to remove the oCSC Central
Street Overlay District from certain properties at Crawford Avenue &
Gross Point Road. The Land Use Commission found the proposed map
amendment does not meet the Standards for Approval, specifically the
proposal does not meet the goals and objectives of the Comprehensive
General Plan (Comp Plan).
A petition in opposition of the map amendment was filed with the City
Clerk prior to the close of the Land Use Commission's public hearing on
July 13, 2022. Pursuant to Section 6-3-4-7 of the Zoning Ordinance, if
30% or more of property owners within the 500 foot boundary notice area
are valid petitioners verified by the City Clerk, then the proposed map
amendment requires a 3/4 vote of the City Council to approve.
For Introduction
Ordinance 74-O-22, Map Amendment to the Zoning Ordinance to
remove the oCSC Central Street Overlay District from Certain Properties
at Crawford Avenue & Gross Point Road - Attachment - Pdf
868 - 920
Page 13 of 969
P5.
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and
Project Review (DAPR)" of the City Code"
Staff recommends adoption of Ordinance 34 -O-22 “Amending Title 4,
Chapter 14, “Design and Project Review (DAPR)” of the City Code”. The
revised ordinance dissolves the formal committee structure and maintains
the projects and evaluation measures of Design and Project Review.
Councilmember Suffredin tabled this item until the July 25, 2022 meeting.
For Action
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project
Review (DAPR)" of the City Code" - Attachment - Pdf
921 - 934
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
H1.
Approval of $500,000 of ARPA Funding for a Child Care Workforce
Retention Program
The Human Services Committee recommends approval by the City
Council of up to $500,000 in ARPA funding for a Child Care Workforce
Retention Program to fund premium pay for employees working in-person
at Evanston child care providers that serve children from 0 - 5 years of
age.
American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251
For Action
Approval of $500,000 of ARPA Funding for a Child Care Wo rkforce
Retention Program - Attachment - Pdf
935 - 939
H2.
Approval of 2022 Emergency Solutions Grant Funding
Recommendations
The Human Services Committee recommends approval by the City
Council of 2022 Emergency Solutions Grant (ESG) allocations totaling
$154,945: $128,325 to Connections for the Homeless, $15,000 to the
YWCA Evanston/North Shore, and $11,620 to the City of Evanston.
The City’s 2022 Emergency Solutions Grant totaling $154,945 from the
U.S. Department of Housing & Urban Development (HUD); accounts are:
250.21.2128.67110 for Connections for the Homeless (2121 Dewey Ave,
Evanston); 250.21.2128.67111 for YWCA Evanston/North Shore (1215
Church St, Evanston); and 250.21.2128.62740 for City of Evanston.
For Action
Approval of 2022 Emergency Solutions Grant Funding
Recommendations - Attachment - Pdf
940 - 942
Page 14 of 969
H3.
Ordinance 56-O-22, Amending 9-5-18-1 “Obedience to Police in
Public Places” of the City Code
The Human Services Committee recommends adoption of Ordinance 56-
O-22,Amending 9-5-18-1 “Obedience to Police in Public Places” of the
City Code
For Introduction
Ordinance 56-O-22, Amending 9-5-18-1 “Obedience to Police in Public
Places” of the City Code - Attachment - Pdf
943 - 945
H4.
Ordinance 67-O-22, Amending Portions of Title 9, Chapter 5, Section
10-1 (A) “General Offenses” of the City Code.
Councilmember Reid recommends adoption of Ordinance 67 -O-22 as
modified on the Council Floor on July 11, 2022, Amending Portions of
Title 9, Chapter 5, Section 10 “General Offenses” of the City Code. The
proposed Ordinance would make changes to Title 9, Chapter 5, Section
10-1, Purchase, Possession, or Acceptance of Gift by Persons Less Than
21 Years of Age; Consumption By Persons Less Than 21 Years of Age.
For Action
Ordinance 67-O-22, Amending Portions of Title 9, Chapter 5, Section
10-1 (A) “General Offenses” of the City Code. - Attachment - Pdf
946 - 955
H5.
Ordinance 68-O-22, Amending Portions of Title 9, Chapter 5, Section
10-2 “General Offenses” of the City Code
Councilmember Reid recommends the adoption of Ordinance 68-O-22,
Amending Portions of Title 9, Chapter 5, Section 10 “General Offenses”
of the City Code. This proposed ordinance would amend Title 9, Chapter
5, Section 10-2, Presence Restriction.
For Action
Ordinance 68-O-22, Amending Portions of Title 9, Chapter 5, Section
10-2 “General Offenses” of the City Code - Attachment - Pdf
956 - 964
H6.
Ordinance 69-O-22, Amending Title 9, Chapter 5, Section 10-3
Pedestrians under Influence of Alcohol or Drugs
Councilmember Reid recommends the adoption of Ordinance 69-O-22
Amending Title 9, Chapter 5, Section 10-3, Pedestrians under Influence
of Alcohol or Drugs.
For Action
Ordinance 69-O-22, Amending Title 9, Chapter 5, Section 10-3
Pedestrians under Influence of Alcohol or Drugs - Attachment - Pdf
965 - 968
(XI) APPOINTMENTS
Page 15 of 969
AP1.
Approval of Appointment to Boards, Commissions and Committees
The Mayor recommends City Council approval of the appointments of
Kameeshia Lackey to the Utilities Commission, Angela Pennisi as the
Economic Development Committee MWEBE representative, and the
reappointments of Shahna Richman and Nikko Ross to the Citizen Police
Review Commission.
For Action
Approval of Appointment to Boards, Commissions and Committee s -
Attachment - Pdf
969
(XII) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
(XV) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
07/26/22 5:00 PM Planning & Development Housing
Subcommittee - CANCELED
07/26/22 7:00 PM Redistricting Committee
07/27/22 6:00 PM Economic Development Committee
07/27/22 7:00 PM Land Use Commission - CANCELED
07/28/22 8:30 AM Referrals Committee
07/28/22 5:30 PM Emergency Telephone System Board
- CANCELED
07/28/22 6:00 PM Parks and Recreation Board
08/01/22 5:00 PM Rules Committee
08/01/22 7:00 PM Human Services Committee
08/03/22 6:30 PM Citizen Police Review Commission
08/04/22 9:00 AM Reparations Committee
Page 16 of 969
Page 17 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer
Subject: 2021 Comprehensive Annual Financial Report
Date: July 25, 2022
Recommended Action:
For Action: Accept and Place on File
CARP:
N/A
Council Action:
For Action: Accept and Place on File
Summary:
Every year the City completes an independent audit of the financial performance for the prior
year. Please find attached documents as a part of the Auditor’s Report.
• FY2021 Audited Comprehensive Annual Financial Report (Audit Report) - The Audit
Report is already posted on the City’s website.
https://www.cityofevanston.org/government/transparency/budget-financial-reports
• The Management Letter – As a part of this, the Auditor’s statement that they
considered the City’s internal control over financial reporting as a basis for designing
audit procedures that are appropriate in the circumstances for the purpose of expressing
their opinions on the financial statements.
• Communication of Deficiencies of Internal Control and Other Comments to City
Council - As part of the audit, the independent auditors are required to communicate to
those charged with governance of any significant internal control deficiencies and
material weaknesses.
Sikich LLP has provided the City with an unqualified opinion, meaning the Audit Report fairly
states the City’s financial position as of December 31, 2021.
SP1.Page 18 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Edgar Cano - Interim Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Evanston Service Center Facility Evaluation and Master Plan
Presentation and Strategy Discussion
Date: July 25, 2022
Recommended Action:
Staff recommends that City Council discuss strategies to modernize the Evanston Service
Center and authorize the City Manager to proceed with preparing a master plan for Option 1
as described in the attached presentation.
Funding Source:
Funding for implementation will be provided from future General Obligation Bonds through the
City’s Capital Improvement Program (CIP).
CARP:
Municipal Operations, Emergency Preparedness & Management
Council Action:
For Discussion
Summary:
Constructed in 1980, the 139,566 square foot EvanstonService Center (Service Center) is
located at 2020 Asbury Avenue. Consisting of four interrelated building wings, and two storage
facilities, the complex serves as the heart of City operations housing all Public Works, Facilities
and Fleet Management, and Parking Services operations. The complex consists of the
following components:
1. Building A houses the Fleet Services operation
2. Building B houses Public Works, and Facilities Management operations
3. Building C houses Parking Systems operations
4. Building D houses all major equipment and also serves as a parking deck for employees
SP2.Page 19 of 969
5. Building F stores bulk materials
6. Salt Dome stores road salt
Continual and intensive use coupled with evolving service needs and limited investment over
the facility’s 42-year life has resulted in significant wear and tear on the complex as well as
numerous operational challenges. Additionally, the facility requires investment and strategic
planning to adapt to the City’s Climate Action and Resilience Plan (CARP).
The City also owns and maintains the Evanston Recycling Center, located at 2222 Oakton
Street. This 13,500 square foot facility has been used by operations staff for overflow and
heated storage for the last two decades and is a critical resource to daily operations. The
building’s location however on Oakton Street in a heavily traveled corridor has led to continued
interest in its sale for commercial use. With potential sale likely at some point in the near future,
replacement of this important storage structure needs to be planned in advance to avoid
operational impacts. After significant internal discussion and consideration, staff identified an
area immediately southwest of the James Park sled hill, which is within an existing maintenance
yard, as the preferred location for the replacement storage building.
On September 13, 2021, City Council approved an award to Greeley and Hansen (Greeley) to
perform a master plan for the Service Center. This master plan will evaluat e the complex,
assess CARP readiness, prepare a strategic approach to modernize the facility, and
schematically program the new storage building. Since their award, Greeley has completed
their evaluation of the complex, reviewing existing conditions, meeti ng with operations and field
staff, and assessing building systems and storage needs. Additionally, Greeley has completed
their assessment of the complex’s readiness for CARP implementation for both the building
and fleet systems. The outcome of Greeley’s work has revealed that the complex is confronting
a number of operational and site challenges which require extensive investment to bring the
facility up to modern standards and prepare it to meet CARP requirements.
As a part of this process, Greeley examined several modernization strategies with staff,
ultimately refining those ideas down to two options. Option 1 includes site improvements,
Page 2 of 3
SP2.Page 20 of 969
modernization of Buildings A, B, C, and D, replacement of Building F, and construction of a
new 15,000 square foot storage facility in the James Park maintenance yard. Option 2 includes
site improvements, modernization of Buildings A, B, and C, replacement and expansion of
Building D, and elimination of Building F. The estimated costs for these options are $44.2
million for Option 1 and $95.9 million for Option 2. Please note, the estimated costs were
developed using the Association for Advancement of Cost Engineering (AACE) classification
system and are considered Class 5. Class 5 estimates are generally used for strategic planning
purposes and have wide accuracy ranges. Greeley’s provided accuracy range for these
estimates is between -50% and +100% of the estimate amounts identified above. The table
below summarizes these options:
The primary difference between the two options is the repair or replacement/expansion of
Building D. Although Building D has experienced significant structural issues over the past 10
years, requiring approximately $1.2 million in largely emergency repairs , staff feels that the
added are facility this reconstructing/expanding not complexity logistical and cost of
reasonable. As a result, staff recommends Option 1 which will meet the majority of operational
needs, prepare the building for CARP integration and allow for phased implementation with
limited operational impacts. Option 1 also includes extensive repairs to Building D, including
structural that recommends further Staff life. its extend to improvements service
implementation work be phased over time as funding allows, beginning with the north fuel
island replacement and the James Park storage building projects.
Legislative History:
On September 13, 2021, City Council approved a contract with Greeley and Hansen for a
Service Center Master Plan.
Page 3 of 3
SP2.Page 21 of 969
VIRTUAL SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 7th, 2022
Present:
Councilmember Kelly Councilmember Suffredin
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Burns Councilmember Fleming
(8)
Absent:
Councilmember Braithwaite (1)
Presiding: Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 22 of 969
Mayor’s Public Announcements
Mayor Biss had no announcements Watch
City Manager ’s Public Announcements
Interim City Manager Kelley Gandurski had no announcements Watch
City Clerk’s Communications
City Clerk Mendoza had no announcements Watch
Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)
to discuss an agenda item regarding personnel. The agenda item is permitted subjects to be
considered in Executive Session and is an enumerated exception under the Open Meetings Act
with the exception being 5 ILCS 120/2(a)(c)(1). Councilmember Reid seconded the motion. A
roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session at
6:33 p.m.
Public Comment
Doreen Price Watch
CM1.Page 23 of 969
Call of the Wards
Ward 1:Thanked residents who attended last week’s community meeting regarding the
proposed development at 1621 Chicago Ave. Encouraged residents to attend the
community meeting on Thursday, February 10, regarding the Link 2.0
Watch
Ward 2:No Report Watch
Ward 3:No Report Watch
Ward 4:Office hours will be on Saturday, March 12 from 10 am to 12 pm at Reprise
Roasters.
Watch
Ward 5:No Report Watch
Ward 6:No Report Watch
Ward 7:Ward meeting on Wednesday, February 16 at 7:00 p.m.Watch
Ward 8:Ward meeting on Thursday, February, 24. The Google meeting link is available on
the City calendar.
Watch
Ward 9:No Report Watch
Adjournment
Mayor Bissed adjourned the Evanston City Council meeting at 8:35 p.m.
CM1.Page 24 of 969
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, February 22nd, 2022
Present:
Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid (virtual)
Councilmember Nieuwsma (7)
Absent:
Councilmember Burns
Councilmember Fleming (2)
Presiding: Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 25 of 969
Mayor’s Public Announcements
Mayor Biss had no announcements Watch
City Manager ’s Public Announcements
Interim City Manager Kelley Gandurski had no announcements Watch
City Clerk’s Communications
City Clerk Mendoza had no announcements Watch
Special Order of Business
SP1.Ordinance 10-O-22, Amending City Code Section 3-4-6(S) to
Change the Requirements of Class S Liquor License Holders
The Liquor Control Review Board recommends City Council approval of
Ordinance 10-O-22, amending City Code Section 3-4-6(S) to change the
requirements of Class S liquor license holders.
For Action
Passed 7-0
Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle, Reid
No vote:None
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Revelle
Watch
CM1.Page 26 of 969
Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)
to discuss an agenda item regarding personnel. The agenda item is permitted subjects to be
considered in Executive Session and is an enumerated exception under the Open Meetings Act
with the exception being 5 ILCS 120/2(a)(c)(1). Councilmember Wynne seconded the motion. A
roll call vote was taken and by a vote of 7-0 City Council recessed into Executive Session at
6:35 p.m.
Call of the Wards
Ward 1:No Report Watch
Ward 2:No Report Watch
Ward 3:No Report Watch
Ward 4:No Report Watch
Ward 5:No Report Watch
Ward 6:No Report Watch
Ward 7:No Report Watch
Ward 8:Ward meeting on Thursday, February 24.Watch
Ward 9:No Report Watch
Adjournment
Mayor Biss adjourned the Evanston City Council meeting
CM1.Page 27 of 969
Page 1 MINUTES April 5, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, April 5th, 2022
Present:Councilmember Kelly Councilmember Burns
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Geracaris
Councilmember Nieuwsma (7)
Absent:Councilmember Reid Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 28 of 969
Page 2 MINUTES April 5, 2022
(II) Executive Session
Councilmember Revelle led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss
an agenda item regarding personnel. The agenda item is a permitted subject to be considered in
Executive Session and is enumerated exception under the Open Meetings Act with the exception being
5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 5:42 p.m.
Yes Vote:Kelly, Wynne, Nieuwsma, Burns, Revelle,Geracaris
No Vote:None
Absent:Braithwaite,Reid, Suffredin
Motion:
Councilmember
Revelle
Second:
Councilmember
Wynne
Watch
(II) Public Comment
None
(IV) Call of the Wards
Ward 1:Postponing community meeting for Link 2.0 Watch
Ward 2:No Report
Ward 3:Office hours Watch
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 8:59 p.m.
CM1.Page 29 of 969
Page 1 MINUTES April 6, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Wednesday, April 6th, 2022
Present:Councilmember Kelly Councilmember Burns
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
(8)
Absent:Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 30 of 969
Page 2 MINUTES April 6, 2022
(II) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 5:37 p.m.
Yes Vote:Kelly,Braithwaite,Wynne, Nieuwsma, Revelle,Geracaris
No Vote:None
Absent:Burns,Reid, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
(II) Public Comment
None
(IV) Call of the Wards
Ward 1:No Report
Ward 2:No Report
Ward 3:Office hours Watch
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 9:23 p.m.
CM1.Page 31 of 969
Page 1 MINUTES April 7, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Thursday, April 7th, 2022
Present:Councilmember Kelly Councilmember Burns
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
(8)
Absent:Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 32 of 969
Page 2 MINUTES April 7, 2022
(II) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 5:40 p.m.
Yes Vote:Kelly, Braithwaite, Nieuwsma, Revelle, Geracaris
No Vote:None
Absent:Wynne, Burns, Reid, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Revelle
Watch
(II) Public Comment
None
(IV) Call of the Wards
Ward 1:No Report
Ward 2:No Report
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:8th Ward meeting April 28th at 6:00 p.m.Watch
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 8:37 p.m.
CM1.Page 33 of 969
Page 1 MINUTES April 22, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Friday, April 22nd, 2022
Present:Councilmember Nieuwsma Councilmember Reid
Councilmember Burns Councilmember Geracaris
Councilmember Revelle (5)
Absent:Councilmember Kelly Councilmember Wynne
Councilmember Braithwaite Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 34 of 969
Page 2 MINUTES April 22, 2022
(II) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 3:40 p.m.
Yes Vote:Nieuwsma, Burns, Revelle, Reid, Geracaris
No Vote:None
Absent:Kelly, Braithwaite,Wynne, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Reid
Watch
(II) Public Comment
None
(IV) Call of the Wards
Ward 1:No Report
Ward 2:No Report
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 5:53 p.m.
CM1.Page 35 of 969
Page 1 MINUTES April 26, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, April 26th, 2022
Present:Councilmember Kelly Councilmember Burns
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Geracaris
(6)
Absent:Councilmember Braithwaite Councilmember Suffredin
Councilmember Reid
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 36 of 969
Page 2 MINUTES April 26, 2022
(II) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is a permitted subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 9:41 a.m.
Yes Vote:Kelly, Wynne, Nieuwsma, Burns, Revelle,Geracaris
No Vote:None
Absent:Braithwaite, Reid, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
(II) Public Comment
None
(IV) Call of the Wards
Ward 1:No Report
Ward 2:No Report
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 12:55 p.m.
CM1.Page 37 of 969
Page 1 MINUTES May 6, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Friday, May 6th, 2022
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Burns Councilmember Geracaris
(8)
Absent:Councilmember Wynne
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 38 of 969
Page 2 MINUTES May 6, 2022
(II) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 1:17 p.m.
Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle, Geracaris
No Vote:None
Absent:Kelly, Wynne, Reid, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Revelle
Watch
(II) Public Comment
Doreen Price Watch
(IV) Call of the Wards
Ward 1:No Report
Ward 2:No Report
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 4:27 p.m.
CM1.Page 39 of 969
Page 1 MINUTES May 9, 2022
REGULAR CITY COUNCIL MEETING
(AMENDED)
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 9th, 2022
Present:
Councilmember Wynne Councilmember Revelle
Councilmember Braithwaite Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Burns Councilmember Suffredin
Councilmember Kelly (9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 40 of 969
Page 2 MINUTES May 9, 2022
Mayor’s Public Announcements
Mayor Biss Announcements and Proclamations:Watch
City Manager ’s Public Announcements
City Manager Kelly Watch
City Clerk’s Communications
City Clerk Communication:Watch
Public Comment
Mark McEwen Watch
Betty Bogg Watch
Annie Coakley Watch
Michael Vasilko Watch
Mary Rosinski Watch
Lesley Williams Watch
Doreen Price Watch
Consent Agenda
Items A2, A14, A15, A16, A17, A18, P2, and F1 were removed from the
Consent Agenda
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Wynne
Watch
CM1.
Minutes of the Regular City Council meeting of April 25, 2022 were
approved.
For Action
Approved on Consent Agenda
CM1.Page 41 of 969
Page 3 MINUTES May 9, 2022
A1.
The City of Evanston Payroll for the period of April 11, 2022, through
April 24, 2022, in the amount of $2,741,927.00. Bills List for May 10,
2022, in the amount of $3,068,514.95, and credit card activity for the
period ending March 26, 2021, in the amount of $193,188.36.was
approved.
For Action
Approved on Consent Agenda
A2.
The City of Evanston’s BMO Harris Amazon Credit Card Activity for the
period ending March 26, 2022, in the amount of $4,527.66 was
approved.
For Action
Item Approved 8 - 0 - 1
Abstain: Suffredin
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
________Geracaris
No Vote:None
Abstain:Suffredin
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Braithwaite
Watch
A3.
The hiring of two Administrative Hearing Officers in response to the
Request for Qualifications for Administrative Hearing Officers (RFQ
22-24) was approved.
For Action
Approved on Consent Agenda
A4.
The Interim City Manager Requests that City Council Approve an
Additional Staffing Position for the 2022 Budget was approved.
For Action
Approved on Consent Agenda
A5.
The Contract Award for Parks and Recreation Department 2022
Summer Bus Transportation (Bid #22-26) was approved.
For Action
Approved on Consent Agenda
CM1.Page 42 of 969
Page 4 MINUTES May 9, 2022
A6.
The Purchase of Front End Loader for Public Works Agency - Streets
Division from West Side Tractor Sales was approved.
For Action
Approved on Consent Agenda
A7.
The Contract with SINGH + Associates for Engineering Services
Related to Streetlight and Sidewalk Improvements approved.
For Action
Approved on Consent Agenda
A8.
The Single-Source Annual Renewal of the Motorola CallWorks
Emergency Call Handling Equipment was approved.
For Action
Approved on Consent Agenda
A9.
The Contract with Builders Paving, LLC, for the 2022 Rebuild IL/ Motor
Fuel Tax (MFT) Street Resurfacing Project (Bid 22-23) was approved.
For Action
Approved on Consent Agenda
A10.
The Change Order No.1 with Carus Corporation for FY 2022
Phosphate Water Treatment Chemical (Bid 21-32) was approved.
For Action
Approved on Consent Agenda
A11.
The Change Order No. 1 to the Contract with Bolder Contractors, Inc.
for the 30-Inch Transmission Main Project Construction (Bid 21-36) was
approved.
For Action
Approved on Consent Agenda
A13.
Resolution 33-R-22, Authorizing the City Manager to Negotiate and
Execute a Perpetual Easement Agreement with Commonwealth
Edison to Allow for Installation of an Alley East of Darrow Avenue
Between Emerson and Lyons Streets was approved.
For Action
Approved on Consent Agenda
CM1.Page 43 of 969
Page 5 MINUTES May 9, 2022
A14.
Resolution 35-R-22, Authorizing Funding for Lead Service Line
Replacement Work Force Development Program was approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Braithwaite
Watch
A15.
Ordinance 30-O-22, Amending City Code Sections 10-4 “Stopping,
Standing or Parking” was adopted.
For Action
Item Held in Committee
A16.
Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code to
Reflect Changes in the Public Safety Commission Rules was adopted.
For Action
Item Adopted 8 - 1
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Geracaris
No Vote:Reid
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Braithwaite
Watch
A17.
Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8, “Wheel
Tax” of the City Code was adopted.
For Action
Item Adopted 7 - 2
Yes Vote:Braithwaite, Wynne, Nieuwsma, Burns,Revelle,Reid,
________Geracaris
No Vote:Kelly, Suffredin
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Braithwaite
Watch
A18.
Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16,
Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and
Bicycle Routes" was adopted.
For Action
Referred Back to Administrative & Public Works Committee 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
CM1.Page 44 of 969
Page 6 MINUTES May 9, 2022
A19.
Ordinance 31-O-22,Vacating the North-South Alley East of Central Park
Avenue and North of Payne Street was adopted.
For Action
Approved on Consent Agenda
A20.
Ordinance 35-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2949 Payne Street was adopted.
For Action
Approved on Consent Agenda
A21.
Ordinance 36-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2223 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A22.
Ordinance 37-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2209 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A23.
Ordinance 38-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2219 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A24.
Ordinance 39-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2215 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
CM1.Page 45 of 969
Page 7 MINUTES May 9, 2022
A25.
Ordinance 40-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2205 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
A26.
Ordinance 41-O-22,Selling a Vacated Portion of Public Land East of
Central Park Avenue, North of Payne Street, to an Abutting Owner at
2153 Central Park Avenue was adopted.
For Action
Approved on Consent Agenda
P1.
Resolution 28-R-22 Approving a Plat of Subdivision for 2635 Crawford
Avenue was approved.
For Action
Approved on Consent Agenda
P2.
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project
Review (DAPR)" of the City Code was adopted.
For Action
Held in Committee
P3.
Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District
was adopted.
For Action
Approved on Consent Agenda
E1.
The contract with Interface Studio, LLC to provide Evanston Business
District Improvement Strategy and Implementation Plan Consulting
Services (RFP 22-22) was approved.
For Action
Approved on Consent Agenda
CM1.Page 46 of 969
Page 8 MINUTES May 9, 2022
F1.
Ordinance 26-O-22, Authorizing the Interim City Manager to Increase
the Total Fiscal Year 2021 Budget was adopted.
For Action
Item Apdoted 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Wynne
Second:
Councilmember
Reid
Watch
Call of the Wards
Ward 1:No Report
Ward 2:Watch
Ward 3:No Report
Ward 4:Ward office hours May 14th 10:00 a.m. - 12:00 p.m.
Thanked the 4th Ward residents for their input Watch
Ward 5:Mentioned the Lead Service Line Replacement Work Force Development
Program Watch
Ward 6:No Report
Ward 7:No Report
Ward 8:8th Ward meeting May 26th at 6:00 p.m.Watch
Ward 9:No Report
Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss agenda items regarding personnel and litigation. The agenda items are permitted subjects to
be considered in Executive Session and are enumerated exceptions under the Open Meetings Act
with the exceptions being 5 ILCS 120/2(a)(c)(1) and (c)(11).
Convene into Executive Session at 8:11 PM
Passed 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
CM1.Page 47 of 969
Page 9 MINUTES May 9, 2022
Recessed to the Call of the Chair to May 12, 2022
Mayor Biss called a roll call vote to Recessed to the Call of the Chair
Passed 7 - 1
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle
No Vote:Reid
Absent:None
Motion:
Councilmember
Suffredin
Second:
Councilmember
Wynne
Watch
CM1.Page 48 of 969
Page 1 MINUTES May 12, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Thursday, May 12th, 2022
Present:Councilmember Kelly Councilmember Revelle
Councilmember Braithwaite Councilmember Reid
Councilmember Wynne Councilmember Geracaris
Councilmember Nieuwsma (7)
Absent:Councilmember Burns Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 49 of 969
Page 2 MINUTES May 12, 2022
(II) Public Comment
Jevoid Simmons Watch
(III) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 6:10 p.m.
Yes Vote:Kelly, Braithwaite, , Nieuwsma, Revelle,Reid, Geracaris
No Vote:None
Absent:Wynne, Burns, Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
(IV) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 8:15 p.m.
CM1.Page 50 of 969
Page 1 MINUTES May 23, 2022
REGULAR CITY COUNCIL MEETING
(AMENDED)
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, May 23rd, 2022
Present:
Councilmember Wynne Councilmember Revelle
Councilmember Braithwaite Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Burns (virtually)Councilmember Suffredin
Councilmember Kelly (9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 51 of 969
Page 2 MINUTES May 23, 2022
Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)
to discuss an agenda item regarding personnel.The agenda item is permitted subjects to be
considered in Executive Session and is an enumerated exception under the Open Meetings Act
with the exception being 5 ILCS 120/2(a)(c)(1).Councilmember Wynne seconded the motion.A
roll call vote was taken and by a vote of 7-0 City Council recessed into Executive Session at
5:49 p.m.
Mayor’s Public Announcements & Proclamations
Mayor Daniel Biss:Watch
City Manager ’s Public Announcements
Interim City Manager Kelley A. Gandurski:Watch
City Clerk’s Communications
City Clerk Stephanie Mendoza:Watch
Public Comment
Wendy Pollock Watch
John Cleave Watch
Jerri Garl Watch
Tyrone Muhammad Watch
Kemyta Terry Watch
Chris Dillow Watch
Michael Vasilko Watch
Tina Paden Watch
Jonah Karsh Watch
Betty Ester Watch
Mary Rosinski Watch
Elliot Zashin Watch
Carl Klein Watch
Gail Schechter Watch
Doreen Price Watch
CM1.Page 52 of 969
Page 3 MINUTES May 23, 2022
Special Orders of Business
SP1.
Resolution 37-R-22, Authorizing the Appointment of John Fournier
as City Manager for the City of Evanston
For Action
Item Approved 9 - 1
Yes Vote:Braithwaite, Wynne, Nieuwsma, Burns, Suffredin,
________Revelle, Reid, Geracaris, Biss
No Vote:Kelly
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Braithwaite
Watch
Consent Agenda
Items A6, A9, A10, A12, HC1, F1, and F2 were removed from the
Consent Agenda
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Approved 9 - 0
Motion:
Councilmember
Reid
Second:
Councilmember
Wynne
Watch
CM1.
Minutes of the Regular City Council meeting of May 9, 2022 were
approved.
For Action
Approved on Consent Agenda
A1.
The City of Evanston Payroll for the period of April 25, 2022, through
May 8, 2022, in the amount of $2,736,097.53. Bills List for May 24,
2022, in the amount of $3,830,945.12 was approved.
For Action
Approved on Consent Agenda
A2.
Authorizing the Interim City Manager to execute an agreement with
Byrne Software Technologies, Inc. (16091Swingley Rd., Ste., 200,
Chesterfield, MO 63017) for the Civic Platform Configuration (RFP
22-13) in the amount of $374,450. was approved.
For Action
Approved on Consent Agenda
CM1.Page 53 of 969
Page 4 MINUTES May 23, 2022
A3.
Approval to Submit Application for “Putting Assets to Work” Incubator
was approved.
For Action
Approved on Consent Agenda
A4.
2022 Church Street Harbor Dredging was approved.
For Action
Approved on Consent Agenda
A5.
Transfer of Crossing Guard Management to Evanston Schools was
approved.
For Action
Approved on Consent Agenda
A6.
Resolution 34-R-22, Authorizing the Interim City Manager to Execute
an Intergovernmental Agreement between the City of Evanston and the
Board of Education of Evanston/Skokie School District No. 65 was
approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
A7.
Resolution 29-R-22, Authoring CMO to Sign IGA for the Use of
Personal Equipment approved.
For Action
Approved on Consent Agenda
A8.
Resolution 36-R-22 Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement between the City of Evanston and the
Forest Preserve District of Cook County was approved.
For Action
Approved on Consent Agenda
CM1.Page 54 of 969
Page 5 MINUTES May 23, 2022
A9.
Ordinance 48-O-22, Amending Title 7, Chapter 12 of the City Code
Concerning Failure to Pay Delinquent Charges was not adopted.
Council Member Burns called the question:
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
For Action
Item FAILED 4 - 5
Yes Vote:Kelly, Burns, Reid, Geracaris
No Vote:Braithwaite, Suffredin, Revelle, Wynne,Nieuwsma
Absent:None
Motion:
Councilmember
Kelly
Second:
Councilmember
Reid
Watch
A10.
Ordinance 49-O-22, Excluding Cannabinoids the Presence of
Cannabinoids in the City's Pre-Employment Drug Screening Program
from Employment Criteria was adopted.
For Action
Item Adopted 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Watch
A11.
Ordinance 32-O-22, Amending Title 2, Chapter 2 of the City Code
To Reflect Changes in the Public Safety Commission Rules was
adopted.
For Action
Adopted on Consent Agenda
A12.
Ordinance 42-O-22, Amending Portions of Title 10, Chapter 8,
“Wheel Tax” of the City Code was adopted.
For Action
Item Adopted 5 - 4
Yes Vote:Nieuwsma, Burns, Revelle, Reid, Geracaris
No Vote:Kelly, Braithwaite, Wynne, Suffredin
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
CM1.Page 55 of 969
Page 6 MINUTES May 23, 2022
P1.
Ordinance 43-O-22, Granting a Special Use Permit for a Cannabis
Dispensary, at 1804 Maple Avenue in the RP Research Park District
was adopted.
For Action
Adopted on Consent Agenda
H1.
Approval of 2022 Funding Allocations for Case Management and
Safety Net Services was approved.
For Action
Approved on Consent Agenda
H2.
Ordinance 44-O-22, Deleting Title 3, Chapter 11, Section 8
“Photographers, Transient” of the City Code was adopted.
For Action
Adopted on Consent Agenda
HC1.
Approval of $200,000 of HOME Investment Partnerships Funding
for the Tenant-Based Rental Assistance Program was approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
________Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Revelle
Second:
Councilmember
Wynne
Watch
F1.
Ordinance 26-O-22, authorizing the Interim City Manager to
increase the total fiscal year 2021 budget was adopted.
For Action
Item Adopted 8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle,
Reid, Geracaris
No Vote:None
Absent:Suffredin
Motion:
Councilmember
Wynne
Second:
Councilmember
Braithwaite
Watch
F2.
FY2022 First Quarter Financials Update
For Discussion
Watch
CM1.Page 56 of 969
Page 7 MINUTES May 23, 2022
Call of the Wards
Ward 1:Expressed condolences to Councilmemer Braithwaite on the passing of his
mother
Watch
Ward 2:Thanked everyone for their condolences Watch
Ward 3:Expressed condolences to Councilmemer Braithwaite on the passing of his
mother
3rd Ward meeting on May 26 at Lincoln Middle School 7:00 p.m. - 8:30 p.m.
Watch
Ward 4:
Expressed condolences to Councilmemer Braithwaite on the passing of his
mother
4th Ward meeting on June 7 at Robert Crown 7:00 p.m.
Watch
Ward 5:
Expressed condolences to Councilmemer Braithwaite on the passing of his
mother
5th Ward meeting May 26th at 7:00 p.m
Watch
Ward 6:No Report
Ward 7:No Report
Ward 8:8th Ward meeting May 26th at 6:00 p.m. (virtually)Watch
Ward 9:First Thursday of the month, 9th Ward meeting
Mentioned the incident at Haven Middle School
Watch
Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss agenda items regarding purchase or lease of real property and setting of a price for sale or
lease of property owned by the public body. The agenda items are permitted subjects to be
considered in Executive Session and are an enumerated exceptions under the Open Meetings Act
with the exception being 5 ILCS 120/2(a) (c)(5) and (c)(6).
Convene into Executive Session at 9:11 PM
Passed 8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Sufferdin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
CM1.Page 57 of 969
Page 1 MINUTES May 25, 2022
EMERGENCY CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
VIRTUAL
Wednesday, May 25th, 2022
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Burns Councilmember Geracaris
(8)
Absent:Councilmember Braithwaite
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 58 of 969
Page 2 MINUTES May 25, 2022
(II) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 5:49 p.m.
Yes Vote:Kelly, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid,
Geracaris
No Vote:None
Absent:Braithwaite
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Revelle
(II) Public Comment
None
(IV) Call of the Wards
Ward 1:No Report
Ward 2:No Report
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 8:13 p.m.
CM1.Page 59 of 969
Page 1 MINUTES June 13, 2022
REGULAR CITY COUNCIL MEETING
(AMENDED)
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 13th, 2022
Present:Councilmember Braithwaite Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Burns Councilmember Geracaris (virtual)
Councilmember Suffredin (vitural)
(7)
Absent:Councilmember Kelly
Councilmember Wynne
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City ClerK
CM1.Page 60 of 969
Page 2 MINUTES June 13, 2022
Mayor’s Public Announcements & Proclamations
Mayor Daniel Biss:Watch
City Manager ’s Public Announcements
Interim City Manager Kelley A. Gandurski:
Presentation: Fourth of July Association
Watch
Watch
City Clerk’s Communications
City Clerk Stephanie Mendoza:Watch
Public Comment
Janine Hill Watch
Doreen Price Watch
Suzanne Calder Watch
Special Orders of Business
SP1.
Proposed Amendment to the Rules and Organization of the
Evanston City Council of the City of Evanston, Rules 5.4.1 and 10.7
Pertaining to COVID-19 Vaccination and Testing was approved.
Councilmember Reid moved to amend the proposal
Motion failed 1 - 6
Yes Vote:Reid
No Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle,Geracaris
Absent:Kelly, Wynne
For Action
Item Approved 6 - 1
Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle,Geracaris
No Vote:Reid
Absent:Kelly, Wynne
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Watch
CM1.Page 61 of 969
Page 3 MINUTES June 13, 2022
Consent Agenda
Items A2, A6, A8, A9, P1, P3, H1, and HC1 were removed from the
Consent Agenda
Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle, Reid,
________Geracaris
No Vote:None
Absent:Kelly, Wynne
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Braithwaite
Watch
CM1.
Minutes of the Regular City Council meeting of May 23, 2022 were
approved.
For Action
Approved on Consent Agenda
A1.
The City of Evanston Payroll for the period of May 9, 2022, through May
22, 2022, in the amount of $2,852,071.11. Bills List for June 14, 2022, in
the amount of $8,219,238.08, and credit card activity for the period
ending April 26, 2022, in the amount of $222,338.77 was approved.
For Action
Approved on Consent Agenda
A2.
The City of Evanston’s BMO Harris Amazon Credit Card Activity for the
period ending April 26, 2022, in the amount of $10,844.89 was
approved.
For Action
Item Approved 6 - 1 - 0
Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle,Reid,Geracaris
No Vote:None
Abstain:Suffredin
Absent:Kelly, Wynne
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Braithwaite
Watch
A3.
Sole-Source Contract with Garland/DBS for Additional Civic Center
Gutter and Downspout System Repairs was approved.
For Action
Approved on Consent Agenda
CM1.Page 62 of 969
Page 4 MINUTES June 13, 2022
A4.
Sole Source Contract with Health Endeavors, S.C for Fire Department
Annual Physical Fitness Testing and Medical Examinations was
approved.
For Action
Approved on Consent Agenda
A5.
Change Order No. 1 to the Contract with LS Contracting Group, Inc. for
Parking Garage Structural Repairs (Bid 22-14) was approved.
For Action
Approved on Consent Agenda
A6.
Change Order No. 2 to the Contract with AECOM for the Civic Center
and Police/Fire Headquarters Relocation Feasibility Study (RFP No.
21-27) was approved.
For Action
Item Approved 6 - 1
Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle,Reid,Geracaris
No Vote:Suffredin
Absent:Kelly, Wynne
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Braithwaite
Watch
A7.
Resolution 41-R-22, Authorizing the City Clerk to Sign an Illinois
Department of Transportation Resolution for Improvement under
the Illinois Highway Code for Improvements to Poplar Avenue from
Colfax Street to Livingston Street was approved.
For Action
Approved on Consent Agenda
A8.
Ordinance 16-O-22, Amending Title 10, Chapter 11, Section 16,
Schedule XVI(A) "Schedule XVI; Designation of Truck Routes and
Bicycle Routes" was defeated in committee.
For Action
Defeated in Committee
A9.
Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions”
and Section 10-4 “Stopping, Standing or Parking” Creating a
“Commercial Vehicle Permit Pilot Program” was held in committee.
For Introduction
Held in Committee
CM1.Page 63 of 969
Page 5 MINUTES June 13, 2022
P1.
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and
Project Review (DAPR)" of the City Code" was approved for
introduction.
For Introduction
Approved for Introduction 5 - 2
Yes Vote:Nieuwsma, Burns, Sufferdin, Revelle, Geracaris
No Vote:Braithwaite, Reid
Absent:Kelly, Wynne
Motion:
Councilmember
Burns
Second:
Councilmember
Suffredin
Watch
P2.
Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove
References to the Plan Commission and Zoning Board of Appeals and
to Include Reference to the Land Use Commission was approved for
introduction.
For Introduction
Approved for Introduction on Consent Agenda
P3.
Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards”
as a Special Use was held in committee.
For Introduction
Held in Committee
R1.
Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code
Concerning the Economic Development Committee was approved for
introduction.
For Introduction
Adopted for Introduction on Consent Agenda
H1.
Resolution 38-R-22 Designating that Portion of Simpson St Between
Darrow Ave and Dewey Ave with the Honorary Street Name Sign,
“JoAnn Avery Way” was approved.
For Action
Item Approved 7 - 0
Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle, Reid,
________Geracaris
No Vote:None
Absent:Kelly, Wynne
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Watch
CM1.Page 64 of 969
Page 6 MINUTES June 13, 2022
HC1.
$3,000,000 of ARPA Funding for the McGaw YMCA Men's Residence
Renovation was approved.
For Action
Item Approved 6 - 1
Yes Vote:Braithwaite, Nieuwsma, Burns, Revelle,Reid, Geracaris
No Vote:Suffredin
Absent:Kelly, Wynne
Motion:
Councilmember
Revelle
Second:
Councilmember
Braithwaite
Watch
AP1.
Appointment to Boards, Commissions and Committees was approved.
For Action
Approved on Consent Agenda
Call of the Wards
Ward 1:Absent
Ward 2:No Report
Ward 3:Absent
Ward 4:4th Ward meeting on July 5th at Robert Crown 7:00 p.m.Watch
Ward 5:5th Ward meeting June 30th at 7:00 p.m Watch
Ward 6:No Report
Ward 7:Expressed appreciation on the retirements of Jerry Herst and Julie Dorfman Watch
Ward 8:8th Ward meeting June 30th at 6:00 p.m. at the Mulford viiaduct Watch
Ward 9:9th Ward meeting June 16 at 7:00 p.m. (Virtual)Watch
CM1.Page 65 of 969
Page 7 MINUTES June 13, 2022
Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss agenda items regarding personnel, litigation, and purchase or lease of real property. The
agenda items are permitted subjects to be considered in Executive Session and are enumerated
exceptions under the Open Meetings Act with the exceptions being 5 ILCS 120/2(a) (c)(1), (c)(5),
(c)(11), and (c)(12).
Convene into Executive Session at 10:06 p.m.
Yes Vote:Braithwaite, Nieuwsma, Burns, Suffredin,Revelle, Reid,
________Geracaris
No Vote:None
Absent:Kelly, Wynne
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Reid
Watch
Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the
meeting was adjourned at 11:41 p.m.
CM1.Page 66 of 969
Page 1 MINUTES June 27, 2022
REGULAR CITY COUNCIL MEETING
(AMENDED)
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 27th, 2022
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Burns (9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 67 of 969
Page 2 MINUTES June 27, 2022
(II) Mayor Public Announcements & Proclamations
Mayor Daniel Biss Watch
(II) City Manager Public Announcements
Interim City Manager Kelley A. Gandurski None
(IV) Communications: City Clerk
Deputy City Clerk Omar Sheikh Watch
(V) Public Comment
Tina Paden Watch
Jeff Masters Watch
Meagan Novara Watch
Carla Eason Watch
Kiril Kalinichenko Watch
Mary Keith Kelly Watch
Eric M. Poders Watch
Mike Vasilko Watch
Lesley Williams Watch
Betty S. Ester Watch
Trisha Connolly Watch
Mary Rosinski Watch
Consent Agenda
Items A6, A7, A8, A9, A10, P2, P4, H1, H2, R1, and R3 were removed
from the Consent Agenda
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Reid
Watch
CM1.Page 68 of 969
Page 3 MINUTES June 27, 2022
(VI) Consent Agenda - City Council Minutes
CM1.
Minutes of the Special City Council Meeting of June 1, 2022 and
June 4, 2022 and the Regular City Council meeting of June 13, 2022
were approved.
For Action
Approved on Consent Agenda
(VII) Consent Agenda - Administration & Public Works
A1.
The City of Evanston Payroll for the period of May 23, 2022, through
June 5, 2022, in the amount of $2,814,202.14, Bills List for June 28,
2022, in the amount of $5,686,928.21 was approved.
For Action
Approved on Consent Agenda
A2.
Special Event: WGN News Block Party in Downtown Evanston was
approved.
For Action
Approved on Consent Agenda
A3.
Vending Machine Services Contract Renewal RFP 18-12 was approved.
For Action
Approved on Consent Agenda
A4.
Contract with Capitol Cement Co., Inc. for the 2022 Alley Improvements
(Bid No. 22-39) in the amount of $1,492,964.00 was approved.
For Action
Approved on Consent Agenda
A5.
Purchase of Fuel from Al Warren Oil Company, Inc. for One Year was
approved.
For Action
Approved on Consent Agenda
CM1.Page 69 of 969
Page 4 MINUTES June 27, 2022
A6.
Lease to Own a 2022 Nissan Rogue for the Parking Division from The
Autobarn was approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Reid
Watch
A7.
Sole-Source Partnership and Services Agreement with Northwestern
University to Design a Participatory Budgeting Process was approved.
For Action
Item Approved 7 - 2 - 0
Yes Vote:Kelly, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid
No Vote:None
Abstain:Braithwaite, Geracaris
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
A8.
Resolution 45-R-22, Authorizing the Interim City Manager to hire
Participatory Budgeting Staff was approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Reid
Watch
A9.
Resolution 47-R-22 Authorizing the Interim City Manager to Execute a
Contract for the Purchase of Real Property Located at 1917-25 Jackson
Avenue and 1413-25 Emerson Street in the amount of $1,675,000 was
approved.
For Action
Item Approved 8 - 1
Yes Vote:Braithwaite, Wynne, Nieuwsma, Burns, Suffredin,Revelle,
Reid, Geracaris
No Vote:Kelly,
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
CM1.Page 70 of 969
Page 5 MINUTES June 27, 2022
A10.
Resolution 44-R-22, Authorizing the Settlement and Release of All
Claims in Ronald Louden Jr. v. City of Evanston, et al. was approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Reid
Watch
A11.
Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions”
and Section 10-4 “Stopping, Standing or Parking” Creating a
“Commercial Vehicle Permit Pilot Program” was approved for
introduction.
For Introduction
Approved for Introuction on Consent Agenda
A12.
Ordinance 60-O-22, Amending Portions of City Code Section 10-11- 10,
“Schedule X- Limited Parking,” Sections 10-11-11, “Schedule XI,
Reserved Parking Space Areas,” and Section 10-11-22 Schedule
XXII(B): Evanston Resident Only Parking Districts” was approved for
introduction.
For Introduction
Approved for Introuction on Consent Agenda
A13.
Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston was approved for introduction.
For Introduction
Approved for Introuction on Consent Agenda
(VIII) Consent Agenda - Planning & Development Committee
P1.
Resolution 43-R-22 Approving a Plat of Resubdivision for 1214 Maple
Avenue was approved.
For Action
Approved on Consent Agenda
CM1.Page 71 of 969
Page 6 MINUTES June 27, 2022
P2.
Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis
Street for a Private Educational Institution in the D2 Downtown Retail
Core District was tabled in committee.
For Introduction
Tabled in Committee
P3.
Ordinance 52-O-22, Amending City Code Title 6, “Zoning” to Remove
References to the Plan Commission and Zoning Board of Appeals and
to Include Reference to the Land Use Commission was approved.
For Action
Approved on Consent Agenda
P4.
Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project
Review (DAPR)" of the City Code" was tabled until July 25, 2022.
For Action
Councilmember Sufferdin motioned to table until July 25, 2022
Item Tabled 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Burns
Second:
Councilmember
Wynne
Motion:
Councilmember
Suffredin
Second:
Councilmember
Reid
Watch
CM1.Page 72 of 969
Page 7 MINUTES June 27, 2022
(XI) Consent Agenda - Human Services Committee
H1.
Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's
Tools" of the City Code
For Introduction
Councilmember Reid motioned to strike Title 9, Chapter 5, Section
2 from the Ordiance
Councilmember Reid withdrew the motion
Item Approved for Introduction 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Motion:
Councilmember
Reid
Second:
Councilmember
Revelle
Watch
H2.
Ordinance 19-O-22 Amending Portions of the City Code 9-5-20, “Noises
Prohibited” and City Code 8-3-1 (A),“Enumeration of Particular
Nuisances"
For Introduction
Councilmember Revelle motioned to table until August 8, 2022
Item Tabled 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Nieuwsma
Motion:
Councilmember
Revelle
Second:
Councilmember
Reid
Watch
CM1.Page 73 of 969
Page 8 MINUTES June 27, 2022
(X) Consent Agenda - Rules Committee
R1.
Resolution 39-R-22, Instructing the City Clerk to Submit, for the
November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting
in Evanston
For Action
Councilmember Burns motioned to table until July 11, 2022
Item Tabled 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,, Revelle,
Reid, Geracaris
No Vote:None
Absent:Suffredin
Motion:
Councilmember
Revelle
Second:
Councilmember
Wynne
Motion:
Councilmember
Burns
Second:
Councilmember
Reid
Watch
R2.
Resolution 40-R-22, Amending Designated Freedom of Information
Act Officers for the City of Evanston was approved.
For Action
Approved on Consent Agenda
R3.
Ordinance 21-O-22 Amending Title 2 Chapter 18 of City Code
Concerning the Economic Development Committee was held in
committee.
For Action
Held in committee
(XI) Appointments
AP1.
Approval of Appointment to Boards, Commissions and Committees
For Action
Approved on Consent Agenda
CM1.Page 74 of 969
Page 9 MINUTES June 27, 2022
(XII) Call of the Wards
Ward 1:1st Ward meeting June 30 (Vitural), July 5 at the Graduate at 4:00 p.m.Watch
Ward 2:Resigning effective July 11, 2022; thanked councilmembers, staff, and the
community
Watch
Ward 3:Office hours July 7 from 7:30 p.m. - 10:00 p.m.Watch
Ward 4:Thanked Councilmember Braithwaite for serving; 4th Ward meeting on July 5th
at Robert Crown 7:00 p.m.; office hours July 9 10:00 a.m. - 12:00 p.m.Watch
Ward 5:5th Ward meeting June 30th at 7:00 p.m Watch
Ward 6:No Report
Ward 7:Thanked Councilmember Braithwaite for serving; 7th Ward meeting at 7:00 p.m.Watch
Ward 8:8th Ward meeting June 30th at 6:00 p.m.Watch
Ward 9:9th Ward meeting June 16 at 7:00 p.m. (Virtual)Watch
(XIII) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss agenda items regarding personnel, litigation, establishment of reserves or settlement of
claims. The agenda items are permitted subjects to be considered in Executive Session and are
enumerated exceptions under the Open Meetings Act with the exceptions being 5 ILCS 120/2(a) (c)(1),
(c)(11), and (c)(12).
Convene into Executive Session at 9:33 p.m.
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
(XV) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 11:34 p.m.
CM1.Page 75 of 969
Page 1 MINUTES June 30, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Thursday, June 30th, 2022
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Geracaris
(6)
Absent:Councilmember Braithwaite Councilmember Reid
Councilmember Burns
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 76 of 969
Page 2 MINUTES June 30, 2022
(II) Public Comment
Betty Ester Watch
(III) Call of the Wards
Ward 1:1st Ward Meeting June 30 7:00 p.m. (Virtual)Watch
Ward 2:No Report
Ward 3:Office hours July 7 7:30 a.m. - 10:00 a.m.Watch
Ward 4:
4th Ward Meeting July 5 7:00 p.m.,
Office hours July 9 10:00 a.m. - 12:00 p.m.
Redistricting Town Hall July 13 (English),
Redistricting Town Hall July 20 (Spanish)
Watch
Ward 5:No Report
Ward 6:No Report
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(IV) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 11:56 a.m.
Yes Vote:Kelly, Wynne, Nieuwsma, Suffredin, Revelle,Geracaris
No Vote:None
Absent:Braithwaite, Burns, Reid
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 3:14 p.m.
CM1.Page 77 of 969
Page 1 MINUTES July 5, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Tuesday, July 5th, 2022 11:45 AM
Present:Councilmember Kelly Councilmember Revelle
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Suffredin
(5)
Absent:Councilmember Braithwaite Councilmember Burns
Councilmember Wynne Councilmember Reid
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 78 of 969
Page 2 MINUTES July 5, 2022
(II) Public Comment
None
(III) Call of the Wards
Ward 1:No Report
Ward 2:
Ward 3:
Ward 4:No Report
Ward 5:
Ward 6:No Report
Ward 7:No Report
Ward 8:
Ward 9:No Report
(IV) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted a subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the exception
being 5 ILCS 120/2(a) (c)(1).
Convene into Executive Session at 12:05 p.m.
Yes Vote:Kelly, Nieuwsma, Suffredin, Revelle, Geracaris
No Vote:None
Absent:Braithwaite, Wynne, Burns, Reid
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Revelle
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 2:10 p.m.
CM1.Page 79 of 969
Page 1 MINUTES July 11, 2022
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 11th, 2022
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Burns (9)
Absent:None
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 80 of 969
Page 2 MINUTES July 11, 2022
(II) Mayor Public Announcements & Proclamations
Mayor Daniel Biss
Presentation of Plaque and Thank You to Councilmember Peter Braithwaite
Presentation of Plaque and Thank You to Interim City Manager Kelley Gandurski
Recognition: Former 5th Ward Alderman Robin Rue Simmons
Watch
(II) City Manager Public Announcements
Interim City Manager Kelley A. Gandurski
Guaranteed Income Presentation
Watch
(IV) Communications: City Clerk
Luke Stowe Chief Information Officer None
(V) Public Comment
Rose Johnson Watch
Rob Bush Watch
Sue Loellbach Watch
Monté Dillard, Sr.Watch
Chris Dillow Watch
Greg Andrus Watch
Mary Rosinski Watch
Francine Allen Watch
Vanessa Johnson-McCoy Watch
Delores Holmes Watch
Lionel Jean-Baptiste Watch
Stephen Vick Watch
Mike Vasilko Watch
Annie Coakley Watch
Benjamin I. Page Watch
Betty S. Ester Watch
CM1.Page 81 of 969
Page 3 MINUTES July 11, 2022
(V) Public Comment
Jay Young Watch
JoAnn Avery Watch
Yvi Russell Watch
Doreen Price Watch
(VI) Special Orders of Business
SP1.
Resolution 54-R-22, Amending City Council Rules 7.1, 7.2, and 25.5
was approved.
For Action
Item Approved 8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
SP2.
Resolution 55-R-22, Authorizing the Appointment of an Interim City
Manager for the City of Evanston and Execution of a Contract was
approved.
For Action
Item Approved 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris, Biss
No Vote:None
Absent:Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
Consent Agenda
Items CM1, A2, A8, P1, P2, R1, F1, H1, H2, H3, H6, and HC1 were
removed from the Consent Agenda
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Wynne
Second:
Councilmember
Braithwaite
Watch
CM1.Page 82 of 969
Page 4 MINUTES July 11, 2022
(VII) Consent Agenda - City Council Minutes
CM1.
Minutes of the Regular City Council meeting of June 27, 2022 were
approved as amended.
Councilmeber Revelle motioned to amended the June 27, 2022
Minutes regarding item H2 (19-O-22) to indicate the item was tabled
to August 8th, not July 25th
Motion to Amended 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
For Action
Item Passed as Amended 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Revelle
Motion:
Councilmember
Revelle
Second:
Councilmember
Wynne
Watch
(VII) Consent Agenda - Administration & Public Works
A1.
The City of Evanston Payroll for the period of June 6, 2022, through
June 19, 2022, in the amount of $3,205,758.56. Bills List for July 12,
2022, in the amount of $3,338,919.45, and credit card activity for the
period ending May 26, 2022, in the amount of $217,123.87 was
approved.
For Action
Approved on Consent Agenda
CM1.Page 83 of 969
Page 5 MINUTES July 11, 2022
(VII) Consent Agenda - Administration & Public Works
A2.
The City of Evanston’s BMO Harris Amazon Credit Card Activity for the
period ending May 26, 2022, in the amount of $11,739.89 was
approved.
For Action
Item Passed 8 - 0 - 1
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:None
Abstain:Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
A3.
A Four-Year Agreement with Ciorba Group, Inc. for National Bridge
Inspection Structural Engineering Services (RFP 22-34) was approved.
For Action
Approved on Consent Agenda
A4.
Two-Year Contract Extension with Creative Outdoor Advertising of
America, Inc. to Maintain Currently-Installed Bus Shelters was
approved.
For Action
Approved on Consent Agenda
A5.
Payment to MacQueen Emergency for Preventative Maintenance,
Annual Pump Test and Repairs to 2010 Pierce Arrow Pumper Engine
was approved.
For Action
Approved on Consent Agenda
A6.
Resolution 48-R-22, Authorizing the Mayor to Sign a Joint Funding
Agreement for State-Let Construction Work for Federal Participation
with the Illinois Department of Transportation (IDOT) to commit
matching funds for the Ridge Avenue Traffic Signal Improvement Project
was approved.
For Action
Approved on Consent Agenda
CM1.Page 84 of 969
Page 6 MINUTES July 11, 2022
(VII) Consent Agenda - Administration & Public Works
A7.
Resolution 49-R-22, Authorizing the Purchase of a 2023 Pierce Enforcer
Pumper Truck Using Surplus Funds from the General Fund was
approved.
For Action
Approved on Consent Agenda
A8.
Resolution 50-R-22, Authorizing the Transfer of Funds Between the
General Fund, Solid Waste Fund, and Capital Improvement Fund was
approved.
For Action
Item Passed 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
A9.
Ordinance 70-O-22, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program was introducted.
For Introduction
Passed on Consent Agenda for Introduction
A10.
Ordinance 30-O-22, Amending City Code Sections 10-1-3 “Definitions”
and Section 10-4 “Stopping, Standing or Parking” Creating a
“Commercial Vehicle Permit Pilot Program”was adopted.
For Action
Adopted on Consent Agenda
A11.
Ordinance 50-O-22, Authorizing the Sale of Aging Surplus Fleet
Vehicles Owned by the City of Evanston was adopted.
For Action
Approved on Consent Agenda
CM1.Page 85 of 969
Page 7 MINUTES July 11, 2022
(VII) Consent Agenda - Administration & Public Works
A12.
Ordinance 60-O-22, Amending Portions of City Code Section 10-11- 10,
“Schedule X- Limited Parking,” Sections 10-11-11, “Schedule XI,
Reserved Parking Space Areas,” and Section 10-11-22 Schedule
XXII(B): Evanston Resident Only Parking Districts” was adopted.
For Action
Adopted on Consent Agenda
(IX) Consent Agenda - Planning & Development Committee
P1.
Ordinance 71-O-22, Amending Section 3-14-5 of the Evanston City
Code, “Location Restrictions” was introduced and adopted.
Councilmember Nieuwsma motioned to suspend the rules for this
ordinance and vote for its introduction and action.
Suspension of the Rules for this Ordinance and Vote for its
Introduction and Action passed 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
For Introduction and Action
Item Passed for Introduction and Action 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
CM1.Page 86 of 969
Page 8 MINUTES July 11, 2022
(IX) Consent Agenda - Planning & Development Committee
P2.
Ordinance 62-O-22, Granting a Special Use Permit for 1026 Davis
Street for a Private Educational Institution in the D2 Downtown Retail
Core District
Councilmember Nieuwsma motioned to suspend the rules for this
ordinance and vote for its introduction and action.
Suspension of the Rules for this Ordinance and Vote for its
Introduction and Action passed 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
For Introduction and Action
Item passed 9 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,
Revelle, Reid, Geracaris
No Vote:None
Absent:None
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
P3.
Resolution 46-R-22, A Resolution approving a plat of resubdivision for
713 and 715 Sheridan Road
For Action
Adopted on Consent Agenda
CM1.Page 87 of 969
Page 9 MINUTES July 11, 2022
(X) Consent Agenda - Rules Committee
R1.
Resolution 39-R-22, Instructing the City Clerk to Submit, for the
November 8, 2022 Ballot, a Referendum to Use Ranked Choice Voting
in Evanston
Councilmember Braithwaite motioned to call the question
Motion Carried 6 - 2 - 1
Yes Vote:Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle,
Geracaris
No Vote:Kelly, Reid
Absent:None
Abstain:Burns
For Action
Item Passed 7 - 0 - 2
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle,
Geracaris
No Vote:None
Absent:None
Abstain:Burns, Reid
Motion:
Councilmember
Geracaris
Second:
Councilmember
Nieuwsma
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Wynne
Watch
R2.
Ordinance 9-O-22, Amending Title 2, Chapter 17 of the Evanston
City Code to Allow for Members of the Reparations Committee to
Receive Benefits from the Reparations Fund was adopted.
For Action
Adopted on Consent Agenda
(XI) Consent Agenda - Finance & Budget Committee
F1.
2021 Comprehensive Annual Financial Report
For Action: Accept and Place on File
Item Held
Watch
CM1.Page 88 of 969
Page 10 MINUTES July 11, 2022
(XII) Consent Agenda - Human Services Committee
H1.
Ordinance 59-O-22, Amending Portions of Title 7, Chapter 10, Section 2
“Hours of Operation” of the City Code was referred back to the Human
Services Committee.
Councimember Reid motioned to refer the Ordinance back to the
Human Services Committee
For Introduction
Item Referred Back To Human Services Committee 6 - 3
Yes Vote:Kelly, Nieuwsma, Burns, Suffredin, Reid,Geracaris
No Vote:Braithwaite, Wynne, Revelle
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Watch
H2.
Ordinance 66-O-22, Amending Portions of Title 9, Chapter 5, Section 10
“General Offenses” of the City Code failed introduction.
For Introduction
Item Failed Introduction 3 - 6
Yes Vote:Burns, Reid, Geracaris
No Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle
Absent:None
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Watch
CM1.Page 89 of 969
Page 11 MINUTES July 11, 2022
(XII) Consent Agenda - Human Services Committee
H3.
Ordinance 67-O-22, Amending Portions of Title 9, Chapter 5, “General
Offenses” of the City Code was passed for introduction as amended.
Councimember Revelle motioned to amend the Ordinance to
unstrike or reinstate the phrase attempt to purchase.
Motion Carried 8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Sufferdin
Councilmember Reid motioned to amend the Ordinance to the
attempt to purchase by a minor may only be a ticketable offense
punishable by a fine not to exceed $50.
Motion Carried 8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Sufferdin
For Introduction
Item Passed for Introduction 8 - 0 as Amended
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Sufferdin
Motion:
Councilmember
Reid
Second:
Councilmember
Kelly
Motion:
Councilmember
Revelle
Second:
Councilmember
Wynne
Motion:
Councilmember
Reid
Second:
Councilmember
Revelle
Watch
H4.
Ordinance 68-O-22, Amending Portions of Title 9, Chapter 5, “General
Offenses” of the City Code was approved for introduction.
For Introduction
Approved for Introduction on Consent Agenda
CM1.Page 90 of 969
Page 12 MINUTES July 11, 2022
(XII) Consent Agenda - Human Services Committee
H5.
Ordinance 69-O-22, Amending Title 9, Chapter 5, Section 10-3
Pedestrians under Influence of Alcohol or Drugs was approved for
introduction.
For Introduction
Approved for Introduction on Consent Agenda
H6.
Ordinance 46-O-22, Deleting Title 9, Chapter 5, Section 2 "Burglar's
Tools" of the City Code was adopted.
For Action
Item Adopted 8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Sufferdin
Motion:
Councilmember
Reid
Second:
Councilmember
Burns
Watch
(XIV) Consent Agenda - Housing & Community Development Committee
HC1.
Approval of $1,000,000 of ARPA Funding for the One-Stop Shop
Housing Retrofit Program was approved.
Councilmembers Nieuwsma and Revelle recused themselves for a
perceived conflict of interest.
For Action
Item Approved 6 - 0 - 2
Yes Vote:Kelly, Braithwaite, Wynne, Burns, Reid,Geracaris
No Vote:None
Absent:Sufferdin
Abstain:Nieuwsma, Revelle
Motion:
Councilmember
Revelle
Second:
Councilmember
Wynne
Watch
HC2.
Funding for the Family Focus Evanston Center Revitalization in the
amount of $3,000,000 was approved.
For Action
Approved on Consent Agenda
CM1.Page 91 of 969
Page 13 MINUTES July 11, 2022
(XIV) Consent Agenda - Housing & Community Development Committee
HC3.
Resolution 51-R-22, Approving the City’s 2022 Action Plan, and
Resolution 52-R-22, Approving the Amended Citizen Participation Plan
for the City’s 2022 Action Plan was approved.
For Action
Approved on Consent Agenda
(XV) Call of the Wards
Ward 1:No Report
Ward 2:Thanked councilmembers, the community, staff, and family for their support Watch
Ward 3:Office hours July 14 from 7:30 p.m. - 10:00 p.m.Watch
Ward 4:Thanked everyone who participated in office hours; Thanked Councilmember
Braithwaite for serving; Thanked Kelley Gandurski for serving.Watch
Ward 5:Reiterated stance on Rank Choice Voting Watch
Ward 6:No Report
Ward 7:No Report.
Ward 8:
Reiterated stance on Rank Choice Voting, Amending Portions of Title 9, Chapter
5, Section 10 “General Offenses” of the City Code; Ward Meeting on July 28 at
6:00 p.m.
Watch
Ward 9:No Report
(XVI) Executive Session
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss agenda items regarding personnel, purchase or lease of real property for the use of the public
body, setting of a price for sale or lease of property owned by the public body, litigation, and discussion
of meeting minutes lawfully closed under this Act. The agenda items are permitted subjects to be
considered in Executive Session and are enumerated exceptions under the Open Meetings Act with the
exceptions being 5 ILCS 120/2(a) (c)(1), (c)(5), (c)(6), (c)(11), and (c)(21).
Convene into Executive Session at 10:04 p.m.
8 - 0
Yes Vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid,
Geracaris
No Vote:None
Absent:Suffredin
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
CM1.Page 92 of 969
Page 14 MINUTES July 11, 2022
(XVII) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 12:00 a.m. Tuesday, July 12.
CM1.Page 93 of 969
Page 1 MINUTES July 18, 2022
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 18th, 2022 4:00 PM
Present:Councilmember Kelly Councilmember Burns (via phone)
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Geracaris
Councilmember Reid (via phone)
(7)
Absent:Councilmember Suffredin
Presiding:Mayor Daniel Biss
Stephanie Mendoza
City Clerk
CM1.Page 94 of 969
Page 2 MINUTES July 18, 2022
(II) Public Comment
Jackson Paller Watch
Mollie Hartenstein Watch
Heather Sweeney Watch
Ray Friedman Watch
Hallie Rosen Watch
Kathy Rospenda Watch
Nic Davis Watch
Carlis B. Sutton Watch
Doreen Price Watch
(III) New Business
City Council Ethics Training Watch
(IV) Call of the Wards
Ward 1:No Report
Ward 2:N/A
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:
Ward 7:No Report
Ward 8:No Report
Ward 9:No Report
(V) Adjournment
Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting
was adjourned at 5:30 p.m.
CM1.Page 95 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll, and Bills List
Date: July 25, 2022
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of June
20, 2022, through July 3, 2022, in the amount of $3,125,974.22. Bills List for July 26, 2022, in
the amount of $2,925,780.82.
Council Action:
For Action
Summary:
Payroll – June 20, 2022, through July 3, 2022 $ 3,125,974.22
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 26, 2022 FY22, $ 2,925,780.82
General Fund – Bills list $ 1,079,452.42
TOTAL AMOUNT OF BILLS LIST & PAYROLL $6,051,755.04
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
07.26.2022 FY22 BILLS LIST
A1.Page 96 of 969
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103822 - NORTHWEST MUNICIPAL CONFERENCE 07/26/2022 07/26/2022 25,528.00
Invoice Transactions 1 $25,528.00
Invoice Transactions 1 $25,528.00
Invoice Transactions 1 $25,528.00
297082 - MUNICIPAL CODE CORPORATION 07/26/2022 07/26/2022 2,575.00
Invoice Transactions 1 $2,575.00
103382 - MICROSYSTEMS INC.07/26/2022 07/26/2022 13,299.00
Invoice Transactions 1 $13,299.00
Invoice Transactions 2 $15,874.00
Invoice Transactions 2 $15,874.00
303856 - ROBERT HALF INTERNATIONAL 07/26/2022 07/26/2022 2,040.89
303856 - ROBERT HALF INTERNATIONAL 07/26/2022 07/26/2022 1,703.63
Invoice Transactions 2 $3,744.52
15421 - ROYAL REPORTING SERVICES, INC.07/26/2022 07/26/2022 300.00
Invoice Transactions 1 $300.00
Invoice Transactions 3 $4,044.52
12151 - MULTILINGUAL CONNECTIONS LLC 07/26/2022 07/26/2022 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 07/26/2022 07/26/2022 95.00
12151 - MULTILINGUAL CONNECTIONS LLC 07/26/2022 07/26/2022 175.00
12151 - MULTILINGUAL CONNECTIONS LLC 07/26/2022 07/26/2022 405.00
12151 - MULTILINGUAL CONNECTIONS LLC 07/26/2022 07/26/2022 175.00
Invoice Transactions 5 $1,025.00
Invoice Transactions 5 $1,025.00
17306 - DAVIS BANCORP, INC.07/26/2022 07/26/2022 2,268.00
Invoice Transactions 1 $2,268.00
16914 - ALACRITI PAYMENTS LLC 07/26/2022 07/26/2022 5,000.00
Invoice Transactions 1 $5,000.00
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 631.54
Invoice Transactions 1 $631.54
Invoice Transactions 3 $7,899.54
121566 - CHMARA, ROM C 07/26/2022 07/26/2022 5,700.00
Invoice Transactions 1 $5,700.00
Invoice Transactions 1 $5,700.00
Invoice Transactions 12 $18,669.06
18992 - JOHN MILAS 07/26/2022 07/26/2022 710.00
18987 - WILLIAM JAMES NONDORF 07/26/2022 07/26/2022 960.00
Invoice Transactions 2 $1,670.00
122375 - LAW BULLETIN PUBLISHING COMPANY 07/26/2022 07/26/2022 646.80
122375 - LAW BULLETIN PUBLISHING COMPANY 07/26/2022 07/26/2022 155.00
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/26/2022 07/26/2022 2,442.04
Invoice Transactions 3 $3,243.84
Invoice Transactions 5 $4,913.84
Invoice Transactions 5 $4,913.84
15876 - ACCURATE BIOMETRICS 07/26/2022 07/26/2022 2,759.25
15876 - ACCURATE BIOMETRICS 07/26/2022 07/26/2022 5,484.75
163373 - HEALTH ENDEAVORS, S.C.07/26/2022 07/26/2022 745.00
101665 - NORTH SHORE ENH OMEGA 07/26/2022 07/26/2022 19,145.00
326463 - THEODORE POLYGRAPH SERVICE, INC.07/26/2022 07/26/2022 200.00
Invoice Transactions 5 $28,334.00
11884 - QUEST DIAGNOSTICS CLINICAL LABORATORIES 07/26/2022 07/26/2022 3,783.92
Invoice Transactions 1 $3,783.92
255280 - ESPYR 07/26/2022 07/26/2022 615.60
15598 - TYLER TECHNOLOGIES, INC.07/26/2022 07/26/2022 1,687.00
15598 - TYLER TECHNOLOGIES, INC.07/26/2022 07/26/2022 12,754.14
15598 - TYLER TECHNOLOGIES, INC.07/26/2022 07/26/2022 320.00
15598 - TYLER TECHNOLOGIES, INC.07/26/2022 07/26/2022 350.00
Invoice Transactions 5 $15,726.74
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.07/26/2022 07/26/2022 200.00
102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.07/26/2022 07/26/2022 100.00
Invoice Transactions 2 $300.00
Invoice Transactions 13 $48,144.66
18838 - NANO TECH COMPUTER SERVICES LLC 07/26/2022 07/26/2022 500.00
18838 - NANO TECH COMPUTER SERVICES LLC 07/26/2022 07/26/2022 504.00
18838 - NANO TECH COMPUTER SERVICES LLC 07/26/2022 07/26/2022 502.00
Invoice Transactions 3 $1,506.00
17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 07/26/2022 07/26/2022 2,000.00
14375 - MORGAN BIRGE & ASSOCIATES, INC.07/26/2022 07/26/2022 5,032.18
Invoice Transactions 2 $7,032.18
10407 - NORTHWESTERN UNIVERSITY 07/26/2022 07/26/2022 201.91
Invoice Transactions 1 $201.91
154298 - PEERLESS NETWORK, INC.07/26/2022 07/26/2022 30,937.03
Invoice Transactions 1 $30,937.03
18805 - M&R ELECTRONIC SYSTEMS INC.07/26/2022 07/26/2022 530.00
Invoice Transactions 1 $530.00
102642 - IRON MOUNTAIN OSDP 07/26/2022 07/26/2022 945.04
Invoice Transactions 1 $945.04
Invoice Transactions 9 $41,152.16
19065 - ARVELL WHITE 07/26/2022 07/26/2022 200.00
19064 - HUGO FLORES 07/26/2022 07/26/2022 200.00
Invoice Transactions 2 $400.00
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Business Unit 1300 - CITY COUNCIL Totals
Department 13 - CITY COUNCIL Totals
Department 14 - CITY CLERK
Business Unit 1300 - CITY COUNCIL
Account 62360 - MEMBERSHIP DUES
FY2022-2023 MEMBERSHIP DUES
Account 62360 - MEMBERSHIP DUES Totals
Invoice Description
Fund 100 - GENERAL FUND
Department 13 - CITY COUNCIL
Department 14 - CITY CLERK Totals
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 61055 - TEMPORARY EMPLOYEES
Account 62645 - DIGITAL ARCHIVING
RESEARCH SERVICES
Account 62645 - DIGITAL ARCHIVING Totals
Business Unit 1400 - CITY CLERK Totals
Business Unit 1400 - CITY CLERK
Account 62457 - CODIFICATION SERVICES
COMPUTER MANAGEMENT SERVICES
Account 62457 - CODIFICATION SERVICES Totals
Business Unit 1510 - PUBLIC INFORMATION
Account 62490 - OTHER PROGRAM COSTS
TRANSLATION SERVICES
TRANSLATION SERVICES
TRANSLATION SERVICES
TRANSCRIPTION SERVICES - TERRENCE GARRITY PLUMBING
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1505 - CITY MANAGER Totals
TEMP SERVICE
TEMP SERVICE
Account 61055 - TEMPORARY EMPLOYEES Totals
Account 62490 - OTHER PROGRAM COSTS
Account 64545 - PERSONAL COMPUTER SOFTWARE
MONTHLY CASHIERING SERVICES
Account 64545 - PERSONAL COMPUTER SOFTWARE Totals
Account 65045 - LICENSING/REGULATORY SUPP
Business Unit 1560 - REVENUE & COLLECTIONS
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES - PARKING AND COLLECTORS OFFICE
Account 62431 - ARMORED CAR SERVICES Totals
TRANSLATION SERVICES- WATER SERVICE NOTICE
TRANSLATION SERVICES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1510 - PUBLIC INFORMATION Totals
Business Unit 1570 - ACCOUNTING Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Business Unit 1570 - ACCOUNTING
Account 62185 - CONSULTING SERVICES
ACCOUNTING SERVICES JUNE 2022
Account 62185 - CONSULTING SERVICES Totals
ANNUAL ACTIVE PERMIT FEE JUNE 2022
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Account 65010 - BOOKS, PUBLICATIONS, MAPS
LEGAL RESEARCH
LEGAL RESEARCH PACKAGE
ONLINE/SOFTWARE SUBSCRIPTION
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
SUMMER LAW CLERK
SUMMER LAW CLERK
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
EMPLOYMENT TESTING-QUEST DIAGNOSTICS
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EMPLOYEE CONSULTING SERVICES-EAP
EMPLOYEE TESTING-NORTHSHORE OMEGA
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICES
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 62160 - EMPLOYMENT TESTING SERVICES
EMPLOYMENT TESTING - FINGERPRINTING SERVICES
EMPLOYMENT TESTING - FINGERPRINTING SERVICES
EMPLOYMENT TESTING-HEALTH ENDEAVORS
Account 62512 - RECRUITMENT
RECRUITMENT ADVERTISEMENT-ILLINOIS CITY/MANAGEMENT ASSOC.
RECRUITMENT ADVERTISEMENT-ILLINOIS CITY/MANAGEMENT ASSOC.
Account 62512 - RECRUITMENT Totals
TIME & ATTENDANCE EQUIPMENT MAINT.- TYLER TECHNOLOGIES
TIME & ATTENDANCE EQUIPMENT MAINT.- TYLER TECHNOLOGIES
TIME & ATTENDANCE EQUIPMENT MAINT.- TYLER TECHNOLOGIES
TIME & ATTENDANCE EQUIPMENT MAINT.- TYLER TECHNOLOGIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
SOFTWARE SERVICE
MORGAN BIRGE CALL XPRESS VOICEMAIL SUPPORT
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62506 - WORK- STUDY
CONSULTING SERVICE
CONSULTING SERVICE
Account 62185 - CONSULTING SERVICES Totals
Account 62340 - IT COMPUTER SOFTWARE
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 62185 - CONSULTING SERVICES
CONSULTING SERVICE
Account 65605 - DATA CENTER MAINTENANCE
OFF SITE DATA STORAGE
Account 65605 - DATA CENTER MAINTENANCE Totals
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Account 64505 - TELECOMMUNICATIONS Totals
Account 65555 - IT COMPUTER HARDWARE
HID CARDS
Account 65555 - IT COMPUTER HARDWARE Totals
WORK STUDY 04.08.2022 - 06.17.2022 I.T.
Account 62506 - WORK- STUDY Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 52530 - BOOT RELEASE FEE
CHARGED FOR UNRETURNED BARNACLE FEE IN ERROR
CHARGED FOR UNRETURNED BARNACLE FEE IN ERROR
Account 52530 - BOOT RELEASE FEE Totals
Run by Tera Davis on 07/20/2022 10:00:41 AM
Page 2 of 24
A1.Page 97 of 969
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
103795 - NORTH SHORE TOWING 07/26/2022 07/26/2022 75.00
Invoice Transactions 1 $75.00
17777 - DATA EQUIPMENT SERVICES, LLC 07/26/2022 07/26/2022 285.00
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 11,756.14
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 15,977.50
Invoice Transactions 3 $28,018.64
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 1,919.25
Invoice Transactions 1 $1,919.25
Invoice Transactions 7 $30,412.89
102277 - HASTINGS AIR-ENERGY CONTROL 07/26/2022 07/26/2022 10,033.00
102277 - HASTINGS AIR-ENERGY CONTROL 07/26/2022 07/26/2022 10,679.00
278136 - LAKESHORE RECYCLING SYSTEMS 07/26/2022 07/26/2022 337.69
313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 07/26/2022 07/26/2022 8,756.00
104672 - SERVICE SANITATION INC 07/26/2022 07/26/2022 5,245.00
12792 - UNIFIRST CORPORATION 07/26/2022 07/26/2022 104.77
12792 - UNIFIRST CORPORATION 07/26/2022 07/26/2022 104.77
Invoice Transactions 7 $35,260.23
317013 - H-O-H WATER TECHNOLOGY 07/26/2022 07/26/2022 1,137.25
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 07/26/2022 07/26/2022 3,250.50
18489 - VERIZON CONNECT 07/26/2022 07/26/2022 1,111.14
Invoice Transactions 3 $5,498.89
103744 - NICOR 07/26/2022 07/26/2022 331.79
Invoice Transactions 1 $331.79
101064 - CINTAS #22 07/26/2022 07/26/2022 270.73
101064 - CINTAS #22 07/26/2022 07/26/2022 88.66
101064 - CINTAS #22 07/26/2022 07/26/2022 131.02
Invoice Transactions 3 $490.41
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 07/26/2022 07/26/2022 160.52
105150 - THYSSENKRUPP ELEVATOR 07/26/2022 07/26/2022 897.75
105150 - THYSSENKRUPP ELEVATOR 07/26/2022 07/26/2022 661.01
Invoice Transactions 3 $1,719.28
101063 - CINTAS FIRST AID & SUPPLY 07/26/2022 07/26/2022 67.31
Invoice Transactions 1 $67.31
Invoice Transactions 18 $43,367.91
Invoice Transactions 47 $163,077.62
100177 - ALLEGRA PRINT & IMAGING 07/26/2022 07/26/2022 39.00
100177 - ALLEGRA PRINT & IMAGING 07/26/2022 07/26/2022 234.00
Invoice Transactions 2 $273.00
102785 - KARA COMPANY INC.07/26/2022 07/26/2022 102.36
Invoice Transactions 1 $102.36
Invoice Transactions 3 $375.36
316000 - SAFEBUILT LLC, LOCKBOX # 88135 07/26/2022 07/26/2022 4,655.34
316000 - SAFEBUILT LLC, LOCKBOX # 88135 07/26/2022 07/26/2022 12,924.54
Invoice Transactions 2 $17,579.88
100782 - INTERNATIONAL CODE COUNCIL, INC.07/26/2022 07/26/2022 79.00
100782 - INTERNATIONAL CODE COUNCIL, INC.07/26/2022 07/26/2022 79.00
100782 - INTERNATIONAL CODE COUNCIL, INC.07/26/2022 07/26/2022 502.00
100782 - INTERNATIONAL CODE COUNCIL, INC.07/26/2022 07/26/2022 1,004.00
Invoice Transactions 4 $1,664.00
292557 - SILK SCREEN EXPRESS, INC.07/26/2022 07/26/2022 403.00
Invoice Transactions 1 $403.00
109096 - CLAUDE F. GARESCHE, JR.07/26/2022 07/26/2022 111.33
Invoice Transactions 1 $111.33
Invoice Transactions 8 $19,758.21
Invoice Transactions 11 $20,133.57
106332 - WEST PUBLISHING DBA THOMSON REUTERS - WEST 07/26/2022 07/26/2022 628.01
Invoice Transactions 1 $628.01
177538 - ILLINOIS LAW ENFORCEMENT ALARM SYSTEM 07/26/2022 07/26/2022 480.00
Invoice Transactions 1 $480.00
19063 - PREDPOL, INC.07/26/2022 07/26/2022 23,100.00
17625 - ZENCITY TECHNOLOGIES US INC.07/26/2022 07/26/2022 22,400.00
Invoice Transactions 2 $45,500.00
101143 - COMED 07/26/2022 07/26/2022 7.93
101143 - COMED 07/26/2022 07/26/2022 52.98
Invoice Transactions 2 $60.91
Invoice Transactions 6 $46,668.92
148565 - BEST TECHNOLOGY SYSTEMS, INC.07/26/2022 07/26/2022 3,425.00
101729 - EVANSTON FUNERAL & CREMATION 07/26/2022 07/26/2022 1,200.00
102984 - LAUNDRY WORLD 07/26/2022 07/26/2022 119.00
Invoice Transactions 3 $4,744.00
102667 - J. G. UNIFORMS, INC 07/26/2022 07/26/2022 180.00
102667 - J. G. UNIFORMS, INC 07/26/2022 07/26/2022 1,501.57
102667 - J. G. UNIFORMS, INC 07/26/2022 07/26/2022 59.00
102667 - J. G. UNIFORMS, INC 07/26/2022 07/26/2022 24.00
Invoice Transactions 4 $1,764.57
18212 - DEVELOPMENTAL SERVICES CENTER 07/26/2022 07/26/2022 188.69
Invoice Transactions 1 $188.69
Invoice Transactions 8 $6,697.26
120230 - FORWARD SPACE LLC D/B/A OFFICE 07/26/2022 07/26/2022 3,966.08
Invoice Transactions 1 $3,966.08
Invoice Transactions 1 $3,966.08
18972 - CAITLIN SCHULIEN 07/26/2022 07/26/2022 45.00
11434 - GRACE CARMICHAEL 07/26/2022 07/26/2022 75.00
18281 - CESAR GALINDO 07/26/2022 07/26/2022 60.00
128871 - ERVIN DE LEON 07/26/2022 07/26/2022 60.00
CELLULAR CHARGES FOR SMARKING SIGNS APR-JUN 2022
MOBILE PAY JUNE 2022
CITATION MANAGEMENT JUNE 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62451 - TOWING AND BOOTING CONTRACTS
BOOT 7/7/22
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Business Unit 1950 - FACILITIES
Account 62225 - BLDG MAINTENANCE SERVICES
REPLACEMENT: ENGINE EXHAUST HOSES & NOZZLES FOR FIRE 1
REPLACEMENT: EXHAUST HOSES & NOZZLES IN FIRE STATION 2
PORTABLE BATHROOMS AT CITY PARKS
Account 65070 - OFFICE/OTHER EQT MTN MATL
PARKING CITATION PAPER ROLLS 6/30/22
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHEMICAL WATER TREATMENT FOR HVAC SYSTEMS
BUILDING AUTOMATION SYSTEMS - HVAC FOR VARIOUS FACILITIES
FLEET AVL SERVICES
INSTALLATION OF NEW RADIATOR FOR BACK UP GENERATOR AT LEVY
PORTABLE TOILETS
MONTHLY MAT SERVICE
MONTHLY MAT SERVICE
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65020 - CLOTHING
YEARLY FLEET UNIFORM AGREEMENT
YEARLY FLEET UNIFORM AGREEMENT
YEARLY FLEET UNIFORM AGREEMENT
Account 65020 - CLOTHING Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64015 - NATURAL GAS
UTILITIES NICOR 2128 RIDGE JUNE 22
Account 64015 - NATURAL GAS Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Business Unit 2115 - PROPERTY STANDARDS
Account 62210 - PRINTING
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 1950 - FACILITIES Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
BATTERY PACK FOR UPS
SERVICE AT ROBERT CROWN
SERVICE AT FIRE 5
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
INSPECTION/EXAMINATION SERVICE - INSPECTION AND PLAN REVIEW
Account 62464 - PLUMB, ELEC, PLAN REVEIW SERV Totals
STAKES FOR NO PARKING SIGNS
Account 62493 - PROPERTY CLEAN UP EXPENSE Totals
Business Unit 2115 - PROPERTY STANDARDS Totals
CD BUSINESS CARDS - KARLTON MIMS
CD BUSINESS CARDS - INSPECTORS
Account 62210 - PRINTING Totals
Account 62493 - PROPERTY CLEAN UP EXPENSE
Account 65085 - MINOR EQUIPMENT & TOOLS
PURCHASE MADE ON BEHALF OF CD INSPECTOR'S
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals
Account 65020 - CLOTHING
CD INSPECTOR UNIFORMS
Account 65020 - CLOTHING Totals
Account 65010 - BOOKS, PUBLICATIONS, MAPS
2021 IMC ICC CODE MANUAL
2021 IMC ICC CODE MANUAL
2021 IRC COMMENTARY COMBO (VOL 1 & 2) - COUNT 2
2021 IBC COMMENTARY COMBO (VOL 1 & 2 ) - COUNT 4
Account 62360 - MEMBERSHIP DUES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GEOLITICA PREDICTIVE PATROL SOFTWARE
BLOCKWISE SOLUTIONS
INFORMATION CHARGES -JUN
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES - JULY 1 2022 - JUNE 30 2023
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
Business Unit 2205 - POLICE ADMINISTRATION
Account 62272 - OTHER PROFESSIONAL SERVICES
Account 62490 - OTHER PROGRAM COSTS
RANGE MAINTENANCE
BODY REMOVAL SERVICES
LAUNDRY SERVICE - PRISONER BLANKETS
Account 62490 - OTHER PROGRAM COSTS Totals
Account 64005 - ELECTRICITY Totals
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 64005 - ELECTRICITY
ELECTRICITY - CAMERAS
ELECTRICITY - CAMERAS
Account 65020 - CLOTHING Totals
Account 65125 - OTHER COMMODITIES
PTI TARGETS
Account 65125 - OTHER COMMODITIES Totals
Account 65020 - CLOTHING
UNIFORM - PROMOTION
UNIFORM - NEW RECRUIT
UNIFORM - PROMOTION
UNIFORM - PROMOTION
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - ESSENTIAL ANIMAL SERVICES TRAINING
MEAL ALLOWANCE - 40 HOUR SRO SCHOOL
MEAL ALLOWANCE - 32 HR POLICE CYCLIST CLASS
MEAL ALLOWANCE - ISP RAPID DEPLOYMENT
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2250 - SERVICE DESK Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Business Unit 2210 - PATROL OPERATIONS Totals
Business Unit 2250 - SERVICE DESK
Account 65625 - FURNITURE & FIXTURES
OFFICE CHAIR - POLICE FRONT DESK QUOTE 575468
Run by Tera Davis on 07/20/2022 10:00:41 AM
Page 3 of 24
A1.Page 98 of 969
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
101711 - EVANSTON ATHLETIC CLUB 07/26/2022 07/26/2022 182.90
14898 - JULIE TRIGGS-REDMOND 07/26/2022 07/26/2022 75.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 07/26/2022 07/26/2022 175.00
101769 - PETTY CASH 07/26/2022 07/26/2022 255.00
Invoice Transactions 8 $927.90
100401 - COMCAST CABLE 07/26/2022 07/26/2022 105.00
Invoice Transactions 1 $105.00
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 7.38
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 28.14
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 33.79
Invoice Transactions 3 $69.31
Invoice Transactions 12 $1,102.21
103795 - NORTH SHORE TOWING 07/26/2022 07/26/2022 130.00
103795 - NORTH SHORE TOWING 07/26/2022 07/26/2022 85.00
Invoice Transactions 2 $215.00
Invoice Transactions 2 $215.00
103744 - NICOR 07/26/2022 07/26/2022 134.47
Invoice Transactions 1 $134.47
Invoice Transactions 1 $134.47
228402 - PROMOS 911, INC.07/26/2022 07/26/2022 1,560.89
Invoice Transactions 1 $1,560.89
Invoice Transactions 1 $1,560.89
206940 - ULINE 07/26/2022 07/26/2022 1,624.51
Invoice Transactions 1 $1,624.51
Invoice Transactions 1 $1,624.51
101134 - COLLEY ELEVATOR CO.07/26/2022 07/26/2022 215.00
Invoice Transactions 1 $215.00
101062 - CINTAS 07/26/2022 07/26/2022 60.92
Invoice Transactions 1 $60.92
Invoice Transactions 2 $275.92
Invoice Transactions 34 $62,245.26
14910 - SUPERION, LLC 07/26/2022 07/26/2022 320.00
14910 - SUPERION, LLC 07/26/2022 07/26/2022 320.00
14910 - SUPERION, LLC 07/26/2022 07/26/2022 320.00
14910 - SUPERION, LLC 07/26/2022 07/26/2022 320.00
Invoice Transactions 4 $1,280.00
102480 - ILLINOIS FIRE CHIEFS ASSOCIATION 07/26/2022 07/26/2022 600.00
Invoice Transactions 1 $600.00
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 18.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 49.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 138.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 78.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 153.94
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 78.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 104.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 85.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 33.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 54.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 78.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 101.70
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 41.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 18.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 113.70
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 37.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 37.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 58.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 16.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 56.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 33.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 131.70
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 50.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 51.60
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 52.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 37.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 69.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 61.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 61.95
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 75.50
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 50.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 130.40
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 33.90
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 50.85
11435 - TODAY'S UNIFORMS INC. 07/26/2022 07/26/2022 69.95
Invoice Transactions 35 $2,326.94
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 07/26/2022 07/26/2022 100.42
Invoice Transactions 1 $100.42
100401 - COMCAST CABLE 07/26/2022 07/26/2022 15.71
Invoice Transactions 1 $15.71
120230 - FORWARD SPACE LLC D/B/A OFFICE 07/26/2022 07/26/2022 2,428.00
Invoice Transactions 1 $2,428.00
Invoice Transactions 43 $6,751.07
228402 - PROMOS 911, INC.07/26/2022 07/26/2022 388.45
Invoice Transactions 1 $388.45
Invoice Transactions 1 $388.45
100316 - ANDRES MEDICAL BILLING 07/26/2022 07/26/2022 6,576.81
Invoice Transactions 1 $6,576.81
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/26/2022 07/26/2022 157.95
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/26/2022 07/26/2022 61.30
Invoice Transactions 2 $219.25
100158 - AIR ONE EQUIPMENT 07/26/2022 07/26/2022 133.00
100158 - AIR ONE EQUIPMENT 07/26/2022 07/26/2022 72.00
105793 - BOUND TREE MEDICAL, LLC 07/26/2022 07/26/2022 109.60
302984 - ELEVATED SAFETY, LLC 07/26/2022 07/26/2022 66.00
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
OFFICE SUPPLIES - POLICE ADMIN
Account 65095 - OFFICE SUPPLIES Totals
Account 64565 - CABLE - VIDEO
CABLE SERVICE (7/8 - 8/7)
Account 64565 - CABLE - VIDEO Totals
HEALTH EMS SUBSCRIPTION - APRIL
MEAL ALLOWANCE - 40 HR FTO
TRAINING - 32 HOUR POLICE CYCLIST CLASS
PETTY CASH - OFFICE OF ADMIN
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 2280 - ANIMAL CONTROL
Account 64015 - NATURAL GAS
GAS - ANIMAL SHELTER
Account 64015 - NATURAL GAS Totals
TOW & HOOK
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Business Unit 2270 - TRAFFIC BUREAU Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2270 - TRAFFIC BUREAU
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW & HOOK (RELOCATION)
Account 65125 - OTHER COMMODITIES
PROPERTY SUPPLIES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2291 - PROPERTY BUREAU Totals
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2285 - COMMUNITY POLICING Totals
Business Unit 2291 - PROPERTY BUREAU
Business Unit 2280 - ANIMAL CONTROL Totals
Business Unit 2285 - COMMUNITY POLICING
Account 62490 - OTHER PROGRAM COSTS
PST COMMUNITY PROGRAMS SUPPLIES
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62335 - DATA PROCESSING SERVICES
Account 65125 - OTHER COMMODITIES
FLOOR MATS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 65020 - CLOTHING
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
Account 62360 - MEMBERSHIP DUES
2022 MEMBERSHIP RENEWAL
Account 62360 - MEMBERSHIP DUES Totals
CRY WOLF TRAINING
CRY WOLF TRAINING
CRY WOLF TRAINING
CRY WOLF TRAINING
Account 62335 - DATA PROCESSING SERVICES Totals
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
FIRE UNIFORMS
Account 65625 - FURNITURE & FIXTURES
OFFICE FURNITURE
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Account 65095 - OFFICE SUPPLIES Totals
Account 65125 - OTHER COMMODITIES
COMMUNICATIONS JUL 22
Account 65125 - OTHER COMMODITIES Totals
FIRE UNIFORMS
Account 65020 - CLOTHING Totals
Account 65095 - OFFICE SUPPLIES
EQUIPMENT REPAIR
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Business Unit 2310 - FIRE PREVENTION Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
AMBULANCE CHARGES- JUNE 2022
Business Unit 2310 - FIRE PREVENTION
Account 65125 - OTHER COMMODITIES
CHILDREN'S FIRE HELMETS FOR EVENTS
Account 65125 - OTHER COMMODITIES Totals
FIRE EQUIPMENT
TRT RESCUE EQUIPMENT
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
FIRE VEHICLE TOOLS
FIRE VEHICLE TOOLS
Run by Tera Davis on 07/20/2022 10:00:41 AM
Page 4 of 24
A1.Page 99 of 969
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
302984 - ELEVATED SAFETY, LLC 07/26/2022 07/26/2022 1,442.43
18618 - EQUIPMENT MANAGEMENT COMPANY 07/26/2022 07/26/2022 1,228.00
101350 - W S DARLEY & CO 07/26/2022 07/26/2022 145.72
101350 - W S DARLEY & CO 07/26/2022 07/26/2022 344.04
Invoice Transactions 8 $3,540.79
18231 - TURNOUTRENTAL, LLC 07/26/2022 07/26/2022 415.00
Invoice Transactions 1 $415.00
102281 - HAVEY COMMUNICATIONS INC.07/26/2022 07/26/2022 157.20
Invoice Transactions 1 $157.20
105576 - WILMETTE HARBOR ASSOC.07/26/2022 07/26/2022 1,413.78
Invoice Transactions 1 $1,413.78
Invoice Transactions 14 $12,322.83
Invoice Transactions 58 $19,462.35
103536 - MOTOROLA SOLUTIONS, INC.07/26/2022 07/26/2022 200.00
Invoice Transactions 1 $200.00
308895 - ROSE PEST SOLUTIONS 07/26/2022 07/26/2022 6,240.00
308895 - ROSE PEST SOLUTIONS 07/26/2022 07/26/2022 6,240.00
Invoice Transactions 2 $12,480.00
Invoice Transactions 3 $12,680.00
18545 - CANDICE MITCHELL 07/26/2022 07/26/2022 216.52
Invoice Transactions 1 $216.52
Invoice Transactions 1 $216.52
101758 - EVANSTON TOWNSHIP HIGH SCHOOL 07/26/2022 07/26/2022 3,481.92
Invoice Transactions 1 $3,481.92
Invoice Transactions 1 $3,481.92
Invoice Transactions 5 $16,378.44
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 129.00
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 25.14
Invoice Transactions 2 $154.14
Invoice Transactions 2 $154.14
258463 - HOUSE OF DOORS, INC.07/26/2022 07/26/2022 515.41
102755 - JORSON & CARLSON 07/26/2022 07/26/2022 54.60
102755 - JORSON & CARLSON 07/26/2022 07/26/2022 54.50
Invoice Transactions 3 $624.51
18730 - CARROLL SEATING CO.07/26/2022 07/26/2022 560.00
Invoice Transactions 1 $560.00
18993 - CHANEL PUDRYCKI 07/26/2022 07/26/2022 956.25
18994 - DASHIELL HOVLAND 07/26/2022 07/26/2022 1,675.00
14952 - DELAYON MORRIS 07/26/2022 07/26/2022 2,125.00
14954 - JIMMY KAHN 07/26/2022 07/26/2022 1,800.00
18990 - KOFI HOPPS 07/26/2022 07/26/2022 1,662.50
18977 - SERENA SEIPLE 07/26/2022 07/26/2022 1,693.75
Invoice Transactions 6 $9,912.50
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 4,100.00
131436 - GARY KANTOR 07/26/2022 07/26/2022 525.00
131436 - GARY KANTOR 07/26/2022 07/26/2022 525.00
Invoice Transactions 3 $5,150.00
19041 - TIFFANY DRAINE - EDUREADY 07/26/2022 07/26/2022 393.75
Invoice Transactions 1 $393.75
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/26/2022 07/26/2022 355.20
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/26/2022 07/26/2022 93.94
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/26/2022 07/26/2022 797.67
10546 - SUPERIOR INDUSTRIAL SUPPLY 07/26/2022 07/26/2022 246.42
12792 - UNIFIRST CORPORATION 07/26/2022 07/26/2022 66.80
Invoice Transactions 5 $1,560.03
10194 - NEXTIME, INC 07/26/2022 07/26/2022 120.83
Invoice Transactions 1 $120.83
Invoice Transactions 20 $18,321.62
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 235.00
Invoice Transactions 1 $235.00
Invoice Transactions 1 $235.00
101631 - ELEVATOR INSPECTION SERVICE 07/26/2022 07/26/2022 8.00
Invoice Transactions 1 $8.00
18400 - HARRY THOMAS 07/26/2022 07/26/2022 4,420.00
Invoice Transactions 1 $4,420.00
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 1,340.00
Invoice Transactions 1 $1,340.00
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 128.97
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 87.28
Invoice Transactions 2 $216.25
Invoice Transactions 5 $5,984.25
19023 - ANDRE CALLOWAY 07/26/2022 07/26/2022 400.00
19022 - JON-MICHAEL MANOCCHIO 07/26/2022 07/26/2022 750.00
19021 - PETER GOODE 07/26/2022 07/26/2022 800.00
Invoice Transactions 3 $1,950.00
100401 - COMCAST CABLE 07/26/2022 07/26/2022 211.69
19061 - JORDYN DAVIS 07/26/2022 07/26/2022 1,200.00
18184 - NATALIE FRAKES 07/26/2022 07/26/2022 1,200.00
Invoice Transactions 3 $2,611.69
Invoice Transactions 6 $4,561.69
18338 - EVAN SPOSATO 07/26/2022 07/26/2022 1,200.00
17770 - HEIDI MOKRYCKI 07/26/2022 07/26/2022 665.40
18767 - MAUREEN FOGERTY 07/26/2022 07/26/2022 35.95
Invoice Transactions 3 $1,901.35
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 105.16
Invoice Transactions 1 $105.16
TRT RESCUE EQUIPMENT
FIRE VEHICLE EQUIPMENT
FIRE VEHICLE TOOLS
Account 65125 - OTHER COMMODITIES
RESCUE BOAT FUEL CHARGES
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
Account 65090 - SAFETY EQUIPMENT Totals
Account 65095 - OFFICE SUPPLIES
IPAD MOUNTS FOR ENGINES
Account 65095 - OFFICE SUPPLIES Totals
FIRE NOZZLES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
TURNOUT GEAR RENTAL
MONTHLY SERVICE CONTRACT FEE
Account 62606 - RODENT CONTROL CONTRACT Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
ANNUAL RADIO FOR EMERGENCY RESPONSE
Account 62477 - PHEP GRANT-EXPENSE Totals
Account 62606 - RODENT CONTROL CONTRACT
MONTHLY SERVICE CONTRACT FEE
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 62477 - PHEP GRANT-EXPENSE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2455 - COMMUNITY HEALTH Totals
Department 24 - HEALTH Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 2455 - COMMUNITY HEALTH
Account 62490 - OTHER PROGRAM COSTS
PARTNER REIMBURSEMENT OF SUPPLIES-HEALTH CTRS
Business Unit 2445 - HUMAN SERVICES
Account 62295 - TRAINING & TRAVEL
TRAVEL REIMBURSEMENT
Account 62295 - TRAINING & TRAVEL Totals
Account 62245 - OTHER EQMT MAINTENANCE
SERVICE CALL MALFUNCTIONING DOOR
ICE SCRAPER KNIVES SHARPENED & HONED
ICE SCRAPER KNIVES SHARPENED & HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals
Business Unit 3030 - CROWN COMMUNITY CENTER
Department 30 - PARKS AND RECREATION
Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
COE CAMP HOCKEY COACH
HOCKEY SUMMER CAMP
HOCKEY SUMMER CAMP
HOCKEY SUMMER CAMP
HOCKEY SUMMER CAMP
Account 62251 - CROWN CENTER SYSTEMS REPAIR
RINK CURTAIN REPAIR
Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals
Account 62505 - INSTRUCTOR SERVICES
PRESCHOOL CONSULTATION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
MAGIC CLASS SHOW PERFORMER
MAGIC CLASS SHOW PERFORMER
Account 62507 - FIELD TRIPS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HOCKEY SUMMER CAMP
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62507 - FIELD TRIPS
SUMMER BUS
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62507 - FIELD TRIPS
SUMMER BUS
Account 65070 - OFFICE/OTHER EQT MTN MATL
TIME CARDS
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 65040 - JANITORIAL SUPPLIES Totals
OFFICIALS FOR GAMES AT THE PARK
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62507 - FIELD TRIPS
SUMMER BUS
Account 62225 - BLDG MAINTENANCE SERVICES
ELEVATOR INSPECTION
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
Account 62507 - FIELD TRIPS Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
Account 62505 - INSTRUCTOR SERVICES
ASSIST. SOUND DESIGNER MAMALOGUES
STAGE MANAGER MAMALOGUES
PRODUCTION SOUND DESIGNER MAMALOGUES
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62507 - FIELD TRIPS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES FJCC
OFFICE SUPPLIES FJCC
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62505 - INSTRUCTOR SERVICES
TECH DIRECTOR/CO-DESIGN ETC SET MAMALOGUES
Account 62511 - ENTERTAIN/PERFORMER SERV
COMCAST BILL
MUSICAL DIRECTOR/ARRANGER/BANDLEADER EXCEPTIONAL BLACK MUSES
CO-PRODUCER/PERFORMER EXCEPTIONAL BLACK MUSES
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
BEMOVED DANCE CLASS INSTRUCTOR
REIMBURSEMENT FOR RENEWING CPR CERT
Account 62505 - INSTRUCTOR SERVICES Totals
Account 65095 - OFFICE SUPPLIES
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A1.Page 100 of 969
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
101457 - DIRECT FITNESS SOLUTIONS 07/26/2022 07/26/2022 677.92
Invoice Transactions 1 $677.92
Invoice Transactions 5 $2,684.43
102895 - KOVILIC CONSTRUCTION 07/26/2022 07/26/2022 35,000.00
Invoice Transactions 1 $35,000.00
Invoice Transactions 1 $35,000.00
100401 - COMCAST CABLE 07/26/2022 07/26/2022 139.57
Invoice Transactions 1 $139.57
Invoice Transactions 1 $139.57
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 1,280.00
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 320.00
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 320.00
Invoice Transactions 3 $1,920.00
103885 - OFFICE DEPOT INC.07/26/2022 07/26/2022 56.35
Invoice Transactions 1 $56.35
Invoice Transactions 4 $1,976.35
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 413.92
16681 - COMPASS TRANSPORTATION 07/26/2022 07/26/2022 320.00
Invoice Transactions 2 $733.92
Invoice Transactions 2 $733.92
Invoice Transactions 47 $69,790.97
18489 - VERIZON CONNECT 07/26/2022 07/26/2022 1,111.14
Invoice Transactions 1 $1,111.14
101063 - CINTAS FIRST AID & SUPPLY 07/26/2022 07/26/2022 71.78
Invoice Transactions 1 $71.78
Invoice Transactions 2 $1,182.92
301861 - CHRISTY WEBBER & COMPANY 07/26/2022 07/26/2022 11,996.43
301861 - CHRISTY WEBBER & COMPANY 07/26/2022 07/26/2022 6,135.00
Invoice Transactions 2 $18,131.43
13915 - VICTOR STANLEY, INC.07/26/2022 07/26/2022 7,822.00
Invoice Transactions 1 $7,822.00
Invoice Transactions 3 $25,953.43
19001 - CBRE, INC.07/26/2022 07/26/2022 4,995.00
Invoice Transactions 1 $4,995.00
103883 - ODP BUSINESS SOLUTIONS, LLC 07/26/2022 07/26/2022 140.64
Invoice Transactions 1 $140.64
Invoice Transactions 2 $5,135.64
120125 - J.A. JOHNSON PAVING CO 07/26/2022 07/26/2022 629,993.32
Invoice Transactions 1 $629,993.32
Invoice Transactions 1 $629,993.32
100747 - MOBO TREX 07/26/2022 07/26/2022 867.00
Invoice Transactions 1 $867.00
100375 - ARTS & LETTERS LTD.07/26/2022 07/26/2022 247.00
Invoice Transactions 1 $247.00
Invoice Transactions 2 $1,114.00
Invoice Transactions 10 $663,379.31
Invoice Transactions 232 $1,079,452.42
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Business Unit 3065 - BOAT RAMP OPERATIONS
Account 65110 - RECREATION SUPPLIES
FITNESS EQUIPMENT REPAIRS
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals
Business Unit 3605 - ECOLOGY CENTER
Account 62507 - FIELD TRIPS
SUMMER BUS
Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER
Account 62511 - ENTERTAIN/PERFORMER SERV
GIBBS COMCAST BILL
Account 62511 - ENTERTAIN/PERFORMER SERV Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
CHURCH STREET BOAT RAMP DREDGING
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
Business Unit 3065 - BOAT RAMP OPERATIONS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Account 62507 - FIELD TRIPS
SUMMER BUS
SUMMER BUS
Account 62507 - FIELD TRIPS Totals
ECOLOGY CENTER OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 3605 - ECOLOGY CENTER Totals
SUMMER BUS
SUMMER BUS
Account 62507 - FIELD TRIPS Totals
Account 65095 - OFFICE SUPPLIES
Account 65090 - SAFETY EQUIPMENT
FIRST AID CABINET MAINTENANCE
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 64540 - TELECOMMUNICATIONS - WIRELESS
FLEET AVL SERVICES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
SOLE SOURCE PURCHASE PARK BENCHES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4330 - GREENWAYS
Account 62195 - LANDSCAPE MAINTENANCE SERVICES
FY2022 CITYWIDE LANDSCAPE MAINTENANCE
2022 LANDSCAPE MAINTENANCE - ROBERT CROWN
Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals
Business Unit 4510 - STREET MAINTENANCE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
FY2022 PAVEMENT PATCHING CONTRACT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING Totals
Business Unit 4400 - CAPITAL PLANNING & ENGINEERING
Account 62340 - IT COMPUTER SOFTWARE
COSTLAB BASIC 1-YEAR LEASE AGREEMENT
Account 62340 - IT COMPUTER SOFTWARE Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 100 - GENERAL FUND Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Account 65115 - TRAFFIC CONTROL SUPPLI
HONORARY STREET NAME SIGNS
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65070 - OFFICE/OTHER EQT MTN MATL
MALFUNCTION MANAGEMENT UNIT
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A1.Page 101 of 969
175 GENERAL ASSIST FUND
Vendor G/L Date Payment Date Invoice Amount
10998 - NJS ENTERPRISES, INC.07/26/2022 07/26/2022 4,000.00
Invoice Transactions 1 $4,000.00
Invoice Transactions 1 $4,000.00
Invoice Transactions 1 $4,000.00
Invoice Transactions 1 $4,000.00
Business Unit 4605 - GENERAL ASSISTANCE ADMIN Totals
Department 24 - HEALTH Totals
Fund 175 - GENERAL ASSISTANCE FUND Totals
Business Unit 4605 - GENERAL ASSISTANCE ADMIN
Account 62490 - OTHER PROGRAM COSTS
VISUAL GA PROGRAM ACCESS
Account 62490 - OTHER PROGRAM COSTS Totals
Invoice Description
Fund 175 - GENERAL ASSISTANCE FUND
Department 24 - HEALTH
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
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A1.Page 102 of 969
176 HUMAN SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 5,277.75
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 5,277.75
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 5,277.75
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 5,277.75
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 5,277.75
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 5,277.75
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 6,666.67
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 6,666.67
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 6,666.67
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 6,666.67
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 6,666.67
322406 - PRESENCE BEHAVIORAL HEALTH 07/26/2022 07/26/2022 6,666.67
Invoice Transactions 12 $71,666.52
Invoice Transactions 12 $71,666.52
18400 - HARRY THOMAS 07/26/2022 07/26/2022 780.00
Invoice Transactions 1 $780.00
Invoice Transactions 1 $780.00
Invoice Transactions 13 $72,446.52
Invoice Transactions 13 $72,446.52
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
OFFICIALS FOR GAMES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 3215 - YOUTH ENGAGEMENT DIVISION
Account 62490 - OTHER PROGRAM COSTS
MONTHLY SERVICE SOCIAL WORKER MARCH
MONTHLY SERVICE SOCIAL WORKER APRIL
MONTHLY SERVICE SOCIAL WORKER MAY
MONTHLY SERVICE SOCIAL WORKER JUNE
Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS Totals
MARCH 2022 CONTRACT CHARGE-CRISIS
APRIL 2022 CONTRACT CHARGE
MAY 2022 CONTRACT CHARGE
JUNE 2022 CONTRACT CHARGE
MONTHLY SERVICE SOCIAL WORKER FEB
Business Unit 2445 - HUMAN SERVICES
Account 62491 - COMMUNITY INTERVENTION PROGRAM COSTS
JANUARY 2022 CONTRACT CHARGE CRISIS
MONTHLY SERVICE SOCIAL WORKER JAN
FEBRUARY 2022 CONTRACT CHARGE
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 24 - HEALTH
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A1.Page 103 of 969
177 REPARATIONS FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/26/2022 07/26/2022 3,200.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/26/2022 07/26/2022 1,775.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/26/2022 07/26/2022 6,250.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/26/2022 07/26/2022 6,250.00
Invoice Transactions 4 $17,475.00
Invoice Transactions 4 $17,475.00
Invoice Transactions 4 $17,475.00
Invoice Transactions 4 $17,475.00
Department 15 - CITY MANAGER'S OFFICE Totals
Fund 177 - REPARATIONS FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
REPARATIONS – HOME IMPROVEMENT DEPOSIT
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 1595 - REPARATIONS FUND Totals
Business Unit 1595 - REPARATIONS FUND
Account 62490 - OTHER PROGRAM COSTS
HOME IMPROVEMENT –DEPOSIT
REPARATIONS – HOME IMPROVEMENT DEPOSIT
REPARATIONS – HOME IMPROVEMENT DEPOSIT
Invoice Description
Fund 177 - REPARATIONS FUND
Department 15 - CITY MANAGER'S OFFICE
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A1.Page 104 of 969
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
10730 - MC SQUARED ENERGY 07/26/2022 07/26/2022 2,455.48
10730 - MC SQUARED ENERGY 07/26/2022 07/26/2022 360.30
Invoice Transactions 2 $2,815.78
167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 07/26/2022 07/26/2022 25,012.80
Invoice Transactions 1 $25,012.80
Invoice Transactions 3 $27,828.58
Invoice Transactions 3 $27,828.58
Invoice Transactions 3 $27,828.58
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Account 65515 - OTHER IMPROVEMENTS
2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 64007 - TRAFFIC LIGHT ELECTRICITY
TRAFFIC SIGNALS
TRAFFIC SIGNALS
Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
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A1.Page 105 of 969
205 EMERGENCY TELE (E911) FUND
Vendor G/L Date Payment Date Invoice Amount
100987 - CHICAGO COMMUNICATIONS, LLC.07/26/2022 07/26/2022 674.00
103536 - MOTOROLA SOLUTIONS, INC.07/26/2022 07/26/2022 5,340.00
Invoice Transactions 2 $6,014.00
149416 - AT & T 07/26/2022 07/26/2022 92.71
Invoice Transactions 1 $92.71
103536 - MOTOROLA SOLUTIONS, INC.07/26/2022 07/26/2022 794.00
Invoice Transactions 1 $794.00
Invoice Transactions 4 $6,900.71
Invoice Transactions 4 $6,900.71
Invoice Transactions 4 $6,900.71
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
COMMUNICATION EQUIPMENT
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES - JUNE
Account 64505 - TELECOMMUNICATIONS Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MOBILE RADIO MAINTENANCE - AUGUST
STARCOM AIRTIME - JUL 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
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A1.Page 106 of 969
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 07/26/2022 07/26/2022 1,125.00
Invoice Transactions 1 $1,125.00
Invoice Transactions 1 $1,125.00
Invoice Transactions 1 $1,125.00
Invoice Transactions 1 $1,125.00
Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
Business Unit 5187 - REHAB CONSTRUCTION ADMIN
Account 62665 - CONTRIB TO OTHER AGENCIES
HOUSING REHAB- LEAD BASED TESTS
Account 62665 - CONTRIB TO OTHER AGENCIES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
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A1.Page 107 of 969
335 WEST EVANSTON TIF FUND
Vendor G/L Date Payment Date Invoice Amount
167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 07/26/2022 07/26/2022 1,209.01
Invoice Transactions 1 $1,209.01
Invoice Transactions 1 $1,209.01
Invoice Transactions 1 $1,209.01
Invoice Transactions 1 $1,209.01
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 335 - WEST EVANSTON TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
Business Unit 5870 - WEST EVANSTON TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
Business Unit 5870 - WEST EVANSTON TIF
Account 65515 - OTHER IMPROVEMENTS
WATER MAIN IMPROVEMENTS AND STREET RESURFACING
Account 65515 - OTHER IMPROVEMENTS Totals
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A1.Page 108 of 969
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
102162 - GREELEY AND HANSEN *07/26/2022 07/26/2022 6,644.90
Invoice Transactions 1 $6,644.90
Invoice Transactions 1 $6,644.90
102363 - HOLABIRD & ROOT LLC *07/26/2022 07/26/2022 40,566.50
176213 - TESKA ASSOCIATES, INC.*07/26/2022 07/26/2022 4,228.00
Invoice Transactions 2 $44,794.50
100870 - CAPITOL CEMENT CO.*07/26/2022 07/26/2022 5,259.40
13463 - GARLAND /DBS, INC.*07/26/2022 07/26/2022 11,763.91
105604 - WISS, JANNEY, ELSTNER ASSOCIATES INC. * 07/26/2022 07/26/2022 7,376.54
Invoice Transactions 3 $24,399.85
Invoice Transactions 5 $69,194.35
100870 - CAPITOL CEMENT CO.*07/26/2022 07/26/2022 62,795.48
Invoice Transactions 1 $62,795.48
Invoice Transactions 1 $62,795.48
Invoice Transactions 7 $138,634.73
Invoice Transactions 7 $138,634.73
Business Unit 4319 - CIP CDBG Funds Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Business Unit 4319 - CIP CDBG Funds
Account 65515 - OTHER IMPROVEMENTS
2021 ALLEY IMPROVEMENTS PROJECT BID 21-16
Account 65515 - OTHER IMPROVEMENTS Totals
FIRE STATION 4 EMERGENCY ROOF IMPROVEMENTS
WATER PENETRATION TESTING SERVICES AT CIVIC CENTER
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
EVANSTON SKATE PARK - CONSULTING SERVICES - RFP 21-31
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
2021 ALLEY IMPROVEMENTS PROJECT BID 21-16
Business Unit 4119 - 2019 GO BOND CAPITAL Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
ANIMAL SHELTER-RFQ 20-53-ARCHITECTURAL & ENGINEERING
Business Unit 4119 - 2019 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
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A1.Page 109 of 969
416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
285559 - BULLEY & ANDREWS, LLC *07/26/2022 07/26/2022 108,425.54
Invoice Transactions 1 $108,425.54
Invoice Transactions 1 $108,425.54
Invoice Transactions 1 $108,425.54
Invoice Transactions 1 $108,425.54
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
ROBERT CROWN CONSTRUCTION MANAGER
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
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A1.Page 110 of 969
420 SPECIAL ASSESSNMENT FUND
Vendor G/L Date Payment Date Invoice Amount
100870 - CAPITOL CEMENT CO.*07/26/2022 07/26/2022 9,543.99
Invoice Transactions 1 $9,543.99
Invoice Transactions 1 $9,543.99
Invoice Transactions 1 $9,543.99
Invoice Transactions 1 $9,543.99
Business Unit 6000 - SPECIAL ASSESSMENT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 420 - SPECIAL ASSESSMENT FUND Totals
Business Unit 6000 - SPECIAL ASSESSMENT
Account 65515 - OTHER IMPROVEMENTS
2021 ALLEY IMPROVEMENTS PROJECT
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 420 - SPECIAL ASSESSMENT FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
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A1.Page 111 of 969
505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
17306 - DAVIS BANCORP, INC.07/26/2022 07/26/2022 5,292.00
Invoice Transactions 1 $5,292.00
103956 - OTIS ELEVATOR COMPANY 07/26/2022 07/26/2022 99,937.50
17333 - WGI, INC.07/26/2022 07/26/2022 6,600.00
105604 - WISS, JANNEY, ELSTNER ASSOCIATES INC.*07/26/2022 07/26/2022 11,000.00
Invoice Transactions 3 $117,537.50
Invoice Transactions 4 $122,829.50
101215 - COOK COUNTY COLLECTOR 07/26/2022 07/26/2022 414.63
Invoice Transactions 1 $414.63
101143 - COMED 07/26/2022 07/26/2022 185.75
101143 - COMED 07/26/2022 07/26/2022 341.20
101545 - DUNCAN PARKING TECHNOLOGIES, INC.07/26/2022 07/26/2022 147.50
101545 - DUNCAN PARKING TECHNOLOGIES, INC.07/26/2022 07/26/2022 1,843.75
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 551.00
225904 - TOTAL PARKING SOLUTIONS, INC.07/26/2022 07/26/2022 2,628.00
Invoice Transactions 6 $5,697.20
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 11,756.14
10643 - PASSPORT PARKING, INC`07/26/2022 07/26/2022 15,977.50
Invoice Transactions 2 $27,733.64
Invoice Transactions 9 $33,845.47
101215 - COOK COUNTY COLLECTOR 07/26/2022 07/26/2022 1,215.41
Invoice Transactions 1 $1,215.41
13097 - SP PLUS PARKING 07/26/2022 07/26/2022 11,653.05
Invoice Transactions 1 $11,653.05
13583 - 3C PAYMENT (USA) CORP 07/26/2022 07/26/2022 188.82
313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 07/26/2022 07/26/2022 1,525.65
Invoice Transactions 2 $1,714.47
Invoice Transactions 4 $14,582.93
101215 - COOK COUNTY COLLECTOR 07/26/2022 07/26/2022 2,669.50
Invoice Transactions 1 $2,669.50
215899 - MB EVANSTON SHERMAN, L.L.C.07/26/2022 07/26/2022 1,280.00
Invoice Transactions 1 $1,280.00
105150 - THYSSENKRUPP ELEVATOR 07/26/2022 07/26/2022 9,419.22
Invoice Transactions 1 $9,419.22
18749 - SKIDATA, INC.07/26/2022 07/26/2022 1,483.00
18749 - SKIDATA, INC.07/26/2022 07/26/2022 117.50
13097 - SP PLUS PARKING 07/26/2022 07/26/2022 21,187.79
Invoice Transactions 3 $22,788.29
13583 - 3C PAYMENT (USA) CORP 07/26/2022 07/26/2022 467.10
Invoice Transactions 1 $467.10
Invoice Transactions 7 $36,624.11
101215 - COOK COUNTY COLLECTOR 07/26/2022 07/26/2022 1,269.64
Invoice Transactions 1 $1,269.64
18749 - SKIDATA, INC.07/26/2022 07/26/2022 812.50
18749 - SKIDATA, INC.07/26/2022 07/26/2022 270.00
18749 - SKIDATA, INC.07/26/2022 07/26/2022 607.50
13097 - SP PLUS PARKING 07/26/2022 07/26/2022 14,128.33
Invoice Transactions 4 $15,818.33
13583 - 3C PAYMENT (USA) CORP 07/26/2022 07/26/2022 258.66
Invoice Transactions 1 $258.66
103744 - NICOR 07/26/2022 07/26/2022 12.46
Invoice Transactions 1 $12.46
Invoice Transactions 7 $17,359.09
Invoice Transactions 31 $225,241.10
Invoice Transactions 31 $225,241.10
Business Unit 7005 - PARKING SYSTEM MGT
Account 62431 - ARMORED CAR SERVICES
ARMORED CAR SERVICES - PARKING AND COLLECTORS OFFICE
Account 62431 - ARMORED CAR SERVICES Totals
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
Account 65515 - OTHER IMPROVEMENTS
MAPLE GARAGE ELEVATOR UPGRADES
PARKING STUDY
PARKING GARAGE STRUCTURAL ASSESSMENT
Account 65515 - OTHER IMPROVEMENTS Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
UTILITIES: COMED
UTILITIES: COMED
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7015 - PARKING LOTS & METERS
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING JUNE 2022
Account 62519 - PASSPORT MOBILE PARKING APP FEES
MOBILE PAY JUNE 2022
CITATION MANAGEMENT JUNE 2022
Account 62519 - PASSPORT MOBILE PARKING APP FEES Totals
API CHARGE-SMARKING JULY 2022
AUTOTRAX FEES JULY 2022
PERMIT SERVICE JUNE 2022
LEASE PAYMENT 8/36-10 PAYBOXES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
GARAGE MANAGEMENT-JULY 2022
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Business Unit 7015 - PARKING LOTS & METERS Totals
Business Unit 7025 - CHURCH STREET GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING JUNE 2022
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING JUNE 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2022
GENERATOR TESTING & MAINTENANCE-CHURCH GARAGE 5/9/22
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62425 - ELEVATOR CONTRACT COSTS
SHERMAN ELEVATOR CONTRACT 7/1/22-9/30/22
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
SHERMAN GARAGE JANITORIAL SERVICES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2022
Account 62705 - BANK SERVICE CHARGES Totals
Business Unit 7036 - SHERMAN GARAGE Totals
150 KEYCARDS & 160 LABELS
SHERMAN GARAGE SERVICE CALL 6/27/22
GARAGE MANAGEMENT-JULY 2022
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
GARAGE MANAGEMENT-JULY 2022
Business Unit 7037 - MAPLE GARAGE
Account 62347 - PARKING TAX PAYMENTS TO COUNTY
*COOK COUNTY TAXES -PARKING JUNE 2022
Account 62347 - PARKING TAX PAYMENTS TO COUNTY Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Account 64015 - NATURAL GAS
UTILITIES: NICOR
Account 64015 - NATURAL GAS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62705 - BANK SERVICE CHARGES
CREDIT & DEBIT CARD PROCESSING FEES-JUNE 2022
Account 62705 - BANK SERVICE CHARGES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
MAPLE GARAGE SERVICE CALL 7/5/22
MAPLE GARAGE SERVICE CALL 7/11/22
MAPLE GARAGE SERVICE CALL
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A1.Page 112 of 969
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
13723 - SEBIS DIRECT 07/26/2022 07/26/2022 2,500.00
Invoice Transactions 1 $2,500.00
Invoice Transactions 1 $2,500.00
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 602.24
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 131.20
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 552.96
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 389.12
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 754.56
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 99.84
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 54.00
13666 - BUILDERS ASPHALT, LLC 07/26/2022 07/26/2022 604.16
Invoice Transactions 8 $3,188.08
105479 - WATER PRODUCTS CO.07/26/2022 07/26/2022 856.00
Invoice Transactions 1 $856.00
Invoice Transactions 9 $4,044.08
Invoice Transactions 10 $6,544.08
Invoice Transactions 10 $6,544.08
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Account 65051 - MATERIALS - STREETS DIVISION
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Business Unit 4225 - WATER OTHER OPERATIONS
Account 62315 - POSTAGE
UTILITY BILL PRINT AND MAIL SERVICES
Account 62315 - POSTAGE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
2022 WATER DISTRIBUTION MATERIALS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
Account 65051 - MATERIALS - STREETS DIVISION Totals
Account 65055 - MATER. TO MAINT. IMP.
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
FY2022 SINGLE SOURCE PURCHASE OF ASPHALT
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A1.Page 113 of 969
513 WATER DEPR IMPV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 07/26/2022 07/26/2022 703,564.90
Invoice Transactions 1 $703,564.90
Invoice Transactions 1 $703,564.90
Invoice Transactions 1 $703,564.90
Invoice Transactions 1 $703,564.90
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 65515 - OTHER IMPROVEMENTS
2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING
Account 65515 - OTHER IMPROVEMENTS Totals
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A1.Page 114 of 969
515 SEWER FUND
Vendor G/L Date Payment Date Invoice Amount
13723 - SEBIS DIRECT 07/26/2022 07/26/2022 2,500.00
Invoice Transactions 1 $2,500.00
200552 - G & L CONTRACTORS, INC 07/26/2022 07/26/2022 5,896.80
Invoice Transactions 1 $5,896.80
Invoice Transactions 2 $8,396.80
301861 - CHRISTY WEBBER & COMPANY 07/26/2022 07/26/2022 2,063.75
Invoice Transactions 1 $2,063.75
Invoice Transactions 1 $2,063.75
100870 - CAPITOL CEMENT CO.*07/26/2022 07/26/2022 2,035.00
167918 - JOEL KENNEDY CONSTRUCTION CORPORATION 07/26/2022 07/26/2022 23,199.75
Invoice Transactions 2 $25,234.75
Invoice Transactions 2 $25,234.75
Invoice Transactions 5 $35,695.30
Invoice Transactions 5 $35,695.30
Invoice Description
Fund 515 - SEWER FUND
Department 40 - PUBLIC WORKS AGENCY
FY2022 DEBRIS HAULING CONTRACT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Business Unit 4530 - SEWER MAINTENANCE Totals
Business Unit 4530 - SEWER MAINTENANCE
Account 62315 - POSTAGE
UTILITY BILL PRINT AND MAIL SERVICES
Account 62315 - POSTAGE Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 515 - SEWER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
2022 WATER MAIN IMPROVEMENTS AND STREET RESURFACING
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Business Unit 4535 - SEWER IMPROVEMENTS Totals
Business Unit 4531 - SEWER OTHER OPERATIONS Totals
Business Unit 4535 - SEWER IMPROVEMENTS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2021 ALLEY IMPROVEMENTS PROJECT
Business Unit 4531 - SEWER OTHER OPERATIONS
Account 62461 - SEWER MAINTENANCE CONTRACTS
2022 RAIN GARDENS MAINTENANCE CONTRACT
Account 62461 - SEWER MAINTENANCE CONTRACTS Totals
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
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A1.Page 115 of 969
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
100496 - SOLID WASTE AGENCY NORTHERN COOK 07/26/2022 07/26/2022 61,227.00
Invoice Transactions 1 $61,227.00
102184 - GROOT RECYCLING & WASTE SERVICES 07/26/2022 07/26/2022 143,448.00
Invoice Transactions 1 $143,448.00
102184 - GROOT RECYCLING & WASTE SERVICES 07/26/2022 07/26/2022 83,900.11
Invoice Transactions 1 $83,900.11
102339 - HIGH PSI LTD.07/26/2022 07/26/2022 30.00
Invoice Transactions 1 $30.00
183328 - REHRIG PACIFIC COMPANY 07/26/2022 07/26/2022 4,200.00
Invoice Transactions 1 $4,200.00
Invoice Transactions 5 $292,805.11
Invoice Transactions 5 $292,805.11
Invoice Transactions 5 $292,805.11
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62405 - SWANCC DISPOSAL FEES
FY2022 SWANCC DISPOSAL FEES
Account 62405 - SWANCC DISPOSAL FEES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
FY2022 RESIDENTIAL YARD WASTE COLLECTION CONTRACT
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PRESSURE WASHER REPAIR (LABOR)
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS
FY2022 RESIDENTIAL REFUSE COLLECTION CONTRACT
Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals
Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 520 - SOLID WASTE FUND Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65625 - FURNITURE & FIXTURES
SOLE SOURCE PUCHASE 100 RECYCLING LIDS
Account 65625 - FURNITURE & FIXTURES Totals
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A1.Page 116 of 969
600 FLEET SERVICES FUND
Vendor G/L Date Payment Date Invoice Amount
299298 - ADVANCED PROCLEAN INC.07/26/2022 07/26/2022 1,260.40
Invoice Transactions 1 $1,260.40
18489 - VERIZON CONNECT 07/26/2022 07/26/2022 1,114.47
Invoice Transactions 1 $1,114.47
292557 - SILK SCREEN EXPRESS, INC.07/26/2022 07/26/2022 272.00
Invoice Transactions 1 $272.00
17511 - AL WARREN OIL COMPANY, INC.07/26/2022 07/26/2022 21,057.75
17511 - AL WARREN OIL COMPANY, INC.07/26/2022 07/26/2022 14,038.50
Invoice Transactions 2 $35,096.25
298993 - A - 1 EQUIPMENT 07/26/2022 07/26/2022 1,284.34
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 102.36
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 105.50
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 109.44
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 172.63
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 59.79
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 390.19
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 21.46
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 30.09
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 06/28/2022 07/26/2022 41.50
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 120.90
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 88.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 29.45
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 110.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 07/26/2022 07/26/2022 30.09
18598 - ARLINGTON HEIGHTS FORD 07/26/2022 07/26/2022 57.70
18598 - ARLINGTON HEIGHTS FORD 07/26/2022 07/26/2022 777.84
18598 - ARLINGTON HEIGHTS FORD 07/26/2022 07/26/2022 725.02
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 535.28
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 64.20
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 435.71
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 210.87
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 299.54
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 64.13
285052 - CHICAGO PARTS & SOUND, LLC 07/26/2022 07/26/2022 166.65
101081 - CITY WELDING SALES & SERVICE INC.07/26/2022 07/26/2022 104.40
106698 - GEIB INDUSTRIES, INC.07/26/2022 07/26/2022 913.22
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 40.58
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 74.83
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 860.84
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 68.02
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 16.10
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 158.94
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 35.01
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 104.49
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 52.94
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 37.55
227800 - GOLF MILL FORD 07/26/2022 07/26/2022 (35.00)
16406 - IMPERIAL SUPPLIES, LLC 07/26/2022 07/26/2022 142.00
16406 - IMPERIAL SUPPLIES, LLC 07/26/2022 07/26/2022 162.11
16406 - IMPERIAL SUPPLIES, LLC 07/26/2022 07/26/2022 122.66
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 07/26/2022 07/26/2022 118.53
120232 - INTERSTATE POWER SYSTEMS, INC.07/26/2022 07/26/2022 16,276.31
15512 - LAKESIDE INTERNATIONAL, LLC 07/26/2022 07/26/2022 226.04
15512 - LAKESIDE INTERNATIONAL, LLC 07/26/2022 07/26/2022 495.33
15512 - LAKESIDE INTERNATIONAL, LLC 07/26/2022 07/26/2022 485.81
15512 - LAKESIDE INTERNATIONAL, LLC 07/26/2022 07/26/2022 212.14
15512 - LAKESIDE INTERNATIONAL, LLC 07/26/2022 07/26/2022 (798.00)
102994 - LEACH ENTERPRISES, INC.07/26/2022 07/26/2022 28.74
102994 - LEACH ENTERPRISES, INC.07/26/2022 07/26/2022 166.70
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 07/26/2022 07/26/2022 151.95
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 07/26/2022 07/26/2022 272.04
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:07/26/2022 07/26/2022 487.06
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:07/26/2022 07/26/2022 462.95
103795 - NORTH SHORE TOWING 07/26/2022 07/26/2022 700.00
104895 - SPRING ALIGN 07/26/2022 07/26/2022 4,053.59
104918 - STANDARD EQUIPMENT COMPANY 07/26/2022 07/26/2022 1,859.71
245587 - SUBURBAN ACCENTS, INC.07/26/2022 07/26/2022 2,200.00
324441 - THE CHEVROLET EXCHANGE 07/26/2022 07/26/2022 1,018.00
324441 - THE CHEVROLET EXCHANGE 07/26/2022 07/26/2022 (45.00)
105395 - VERMEER MIDWEST 07/26/2022 07/26/2022 445.00
105553 - WHOLESALE DIRECT INC 07/26/2022 07/26/2022 446.75
105553 - WHOLESALE DIRECT INC 07/26/2022 07/26/2022 236.60
Invoice Transactions 63 $38,392.40
103795 - NORTH SHORE TOWING 07/26/2022 07/26/2022 50.00
245860 - WENTWORTH TIRE SERVICE 07/26/2022 07/26/2022 369.52
245860 - WENTWORTH TIRE SERVICE 07/26/2022 07/26/2022 322.00
245860 - WENTWORTH TIRE SERVICE 07/26/2022 07/26/2022 1,894.52
245860 - WENTWORTH TIRE SERVICE 07/26/2022 07/26/2022 1,508.16
245860 - WENTWORTH TIRE SERVICE 07/26/2022 07/26/2022 480.96
245860 - WENTWORTH TIRE SERVICE 07/26/2022 07/26/2022 815.34
Invoice Transactions 7 $5,440.50
101062 - CINTAS 07/26/2022 07/26/2022 82.02
Invoice Transactions 1 $82.02
Invoice Transactions 76 $81,658.04
Invoice Transactions 76 $81,658.04
Invoice Transactions 76 $81,658.04
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Account 64540 - TELECOMMUNICATIONS - WIRELESS
FLEET AVL SERVICES
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65020 - CLOTHING
Business Unit 7710 - FLEET MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE
POWER WASHES FOR MULTIPLE VEHICLES
Account 62245 - OTHER EQMT MAINTENANCE Totals
FUEL PURCHASE FOR CITY FLEET (3000)
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
REPAIRS TO VEHICLE
UNIFORMS
Account 65020 - CLOTHING Totals
Account 65035 - PETROLEUM PRODUCTS
FUEL PURCHASE
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
REPAIRS TO 446T
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
BRAKES FOR STREETS #626
STOCK FOR FLEET
IGNITION FOR COMMUNITY DEV #405
DEF SYSTEM FOR FORESTRY #801
MULTIPLE REPAIRS FOR HHS #472
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
HYD REPAIRS TO REM
AC REPAIR FOR PRCS #448
OIL PAN FOR #701
EXHAUST FOR REM #264
TRAN LINE FOR PRCS #44B
STOCK FOR FLEET
BRAKES FOR STREETS 626
WIPER RELAY TRAFFIC #160
HEATING/COOLING SYSTEM FOR PEO #110
STOCK WIPER SWITCH
AC SYSTEM FOR PRCS #448
CORE RETURN FFM #254
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
ENGINE REPAIRS FOR EFD #345
REPAIRS TO FIRE A-23
POWER SYSTEM FOR EFD A-23
REPAIRS TO #725
INTAKE COOLER HOSE FOR WATER #926
CREDIT
COOLING SYSTEM FOR WATER #956
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
DEF FLUID FOR MULTIPLE VEHICLES
STOCK FOR FLEET
TOW FOR REM #713
PARTS AND LABOR NEEDED TO REPAIR EFD #327R
STOCK FOR FLEET
STOCK FOR FLEET
Account 65060 - MATER. TO MAINT. AUTOS Totals
Account 65065 - TIRES & TUBES
REPLACEMENT BRAKES FOR REM SWEEPERS
GRAPHICS FOR FIRE 328R
POWER SYSTEM FOR PD #43
CORE CREDIT
STARTER FOR FORESTRY #825
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
FIRST AID REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
STOCK FOR FLEET
STOCK FOR FLEET
Account 65065 - TIRES & TUBES Totals
Account 65090 - SAFETY EQUIPMENT
TIRE SWAP FOR PD #40
STOCK FOR FLEET
MOUNT/DISMOUNT FOR MULTIPLE VEHICLES
STOCK FOR FLEET
STOCK FOR FLEET
Run by Tera Davis on 07/20/2022 10:00:41 AM
Page 22 of 24
A1.Page 117 of 969
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
17487 - BROTHERS & THOMPSON, P.C.07/26/2022 07/26/2022 1,443.00
18834 - ELROD FRIEDMAN LLP 07/26/2022 07/26/2022 3,540.00
18837 - HINSHAW & CULBERTSON LLP 07/26/2022 07/26/2022 1,913.50
279678 - TRIBLER ORPETT & MEYER, P. C.07/26/2022 07/26/2022 440.00
Invoice Transactions 4 $7,336.50
19057 - IMAGE THEFT LAW FIRM, P.A. TRUST ACCOUNT 07/26/2022 07/26/2022 1,500.00
Invoice Transactions 1 $1,500.00
Invoice Transactions 5 $8,836.50
17978 - BENISTAR ADMIN SERVICE INC.07/26/2022 07/26/2022 67,557.40
Invoice Transactions 1 $67,557.40
Invoice Transactions 1 $67,557.40
Invoice Transactions 6 $76,393.90
Invoice Transactions 6 $76,393.90
* = Prior Fiscal Year Activity Invoice Transactions 402 $2,888,943.93
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 07/26/22 - 07/26/22
Business Unit 7800 - RISK MANAGEMENT
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES - LOGAN
SPECIAL ETHICS COUNSEL
LEGAL SERVICES - INTERNAL
Account 62260 - SETTLEMENT COSTS - LIABILITY Totals
Business Unit 7800 - RISK MANAGEMENT Totals
Business Unit 7801 - EMPLOYEE BENEFITS
LEGAL SERVICES - WILSON
Account 62130 - LEGAL SERVICES-GENERAL Totals
Account 62260 - SETTLEMENT COSTS - LIABILITY
SETTELMENT PAYMENT
Department 99 - NON-DEPARTMENTAL Totals
Fund 605 - INSURANCE FUND Totals
Account 66054 - SENIOR RETIREE HEALTH INSURANCE
BENISTAR MONTHLY INVOICE
Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals
Business Unit 7801 - EMPLOYEE BENEFITS Totals
Run by Tera Davis on 07/20/2022 10:00:41 AM
Page 23 of 24
A1.Page 118 of 969
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
INSURANCE
VARIOUS VARIOUS WORKERS COMP 15,123.58
VARIOUS VARIOUS WORKERS COMP 2,252.52
17,376.10
SEWER
7579.68305 IEPA LOAN DISBURSEMENT SEWER FUND 19,460.79
19,460.79
36,836.89
Grand Total 2,925,780.82
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.26.2022 FY22
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
Page 24 of 24
A1.Page 119 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Interim Public Works Agency Director
Subject: Approval of Contract with Crawford, Murphy & Tilly (CMT) for Source
Water Protection Plan Development Services (RFP 22 -28)
Date: July 25, 2022
Recommended Action:
Staff recommends City Council authorize the Interim City Manager to execute a one -year
agreement with Crawford, Murphy & Tilly (125 S Wacker Dr. #2880, Chicago, IL 60606) for
Source Water Protection Plan Development Services (RFP 22 -28) in the not-to-exceed amount
of $48,000.00.
Funding Source:
Funding is provided by the Water Production Bureau Studies Business Unit (Account
510.40.4200.62180), which has an approved FY 2022 budget of $524,500.00 and a YTD
balance of $442,513.49.
CARP:
Emergency Preparedness & Management
Council Action:
For Action
Summary:
The Evanston Water Utility supplies drinking water to over 504,000 people and 61,000
businesses in Evanston and nine other communities. A recent update to Title 35 of the Illinois
Administrative Code requires that public water supplies develop their own so urce water
protection plan that includes the following elements:
• a vision statement
• an assessment of the source water
• objectives for protecting the source water
• and an action plan to meet those objectives
A2.Page 120 of 969
The details of the requirements for this plan are included in Section 604.300 of Title 35. This
requirement is not unique to Evanston, and has been mandated to all water utilities in Illinois.
Analysis:
This Request of Proposal was advertised on DemandStar, the Chicago Tribune, and on the
City's website. In addition, three consulting firms were included as part of the project vendor
list and received direct communication from the City's Purchasing Division. On May 10, 2022,
one proposal was received from the following vendor:
Proposals were reviewed by the following staff:
●Darrell A. King, Water Production Bureau Chief
●Karra Barnes, CMMS Analyst
●Paul Moyano, Senior Project Manager - Water and Sewer
●Cara Pratt, Sustainability and Resilience Coordinator
●Bill Thomas, Project Management Supervisor, Pumping
●Stephen Quinn, Project Management Supervisor, Filtration
●Linda Thomas, Purchasing Specialist
The table below reflects the scoring of each of the firms based on their proposals:
Page 2 of 4
A2.Page 121 of 969
CMT has developed source water protection plans for two communities: the City of Aurora and
the Town of Normal. In addition, their proposed M/W/EBE partner, Waterwell, brings additional
experience assisting with the development of the City of Elgin's sourc e water protection plan.
Staff has previously worked with CMT on previous projects and are confident in their ability to
deliver a successful project.
Attachments:
MWEBE Memo RFP 22-28 Source Water Protection Plan final
Page 3 of 4
A2.Page 122 of 969
Source Water Protection Plan, RFP 22-28, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Interim Public Works Agency Director
Darrell King, Water Production Bureau Chief
From: Tammi Nunez, Purchasing Manager
Subject: Source Water Protection Plan, RFP 22-28
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Source Water Protection Plan, RFP 22-
28 Crawford, Murphy & Tilly total base bid is $48,000.00 and they are found to be in
compliance with the City’s goal. They will receive credit for 41.7% M/W/EBE
participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Waterwell, LLC
620 S. Laflin Street, Unit D
Chicago, IL 60607
Plan
Development
and
Stakeholder
Engagement
$20,000 41.7% X
Total M/W/EBE $20,000 41.7%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 4 of 4
A2.Page 123 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Audrey Thompson - Director of Parks and Recreation, Edgar Cano -
Interim Public Works Agency Director; Lara Biggs - City Engineer
Subject: Contract Award with MKSK, Inc. for the Beck Park Expansion Project
(RFQ 22-31)
Date: July 25, 2022
Recommended Action:
Staff recommends that City Council authorize the Interim City Manager to execute a contract
with MKSK, Inc. (200 S. Meridian Street, Indianapolis, IN 46225) for Phase 1 (Preliminary
Design) landscape architectural and engineering services related to the Be ck Park Expansion
Project (RFQ 22-31) in the amount of $105,111.
Funding Source:
Funding will be provided from the Capital Improvement Fund 2021 General Obligation Bonds
in the amount of $30,000 and from the 2022 General Obligation Bonds in the amount of
$75,111. A detailed breakdown of the funding sources is included in the attached memo.
CARP:
Urban Canopy & Green Space
Council Action:
For Action
Summary:
Beck Park is an existing 5.6 acre park located east of the North Shore Channel between
Emerson Street and Lyons Street. The property is owned by the Metropolitan Water
Reclamation District (MWRD) and leased to the City of Evanston through May 31, 2032. In
2017, the 2.4 acre MWRD owned property immediately south of Beck Park (between Lyons
Street and Church Street) became available for lease. This property had previously housed
Shore School. In 2018 the City executed a lease agreement with the MWRD for these additional
2.4 acres allowing for a significant expansion of Beck Park. The expanded park area is leased
through January 31, 2068.
A3.Page 124 of 969
In 2018 the City began working with the Villages of Morton Grove and Niles (MGN) to supply
water to their residents. In order to provide this service, a number of infrastructure
improvements were required including the construction of a water pumping station within the
newly expanded Beck Park site. Construction of the pump station was completed in 2019 and
included space for two single-user restrooms for public use and an unfinished mechanical
space for future City use.
Upon completion of the pump station, the City met with community members at a Fifth Ward
Meeting in October of 2019 to gain insight into desired improvement s in the newly expanded
park area. A number of potential improvement ideas were discussed ranging from an active
splash park to passive naturalized spaces however a clear vision for the park’s expansion was
not achieved at this meeting.
The Fifth Ward council member at the time, Robin Rue-Simmons, separately held community
meetings involving students from Northwestern University to discuss options to build a STEM
playground. This idea was popularly received.
In an effort to advance the project, the City released a Request for Qualifications (RFQ) for
consulting services on March 31, 2022 to perform the landscape architectural and engineering
work required to design the park expansion. As the precise scope of work for this improvement
was yet to be determined, an RFQ process was utilized for this procurement. The RFQ method
allows the City to initially contract with the selected consultant for Phase 1 (Preliminary Design)
services which include site evaluation, concept design, site programming, and community
engagement. Once the preliminary design is finalized, the City will then separately negotiate
Phase 2 (Final Design) services with the selected consultant. The Phase 2 work will include
construction document preparation, bidding assistance, and con struction administration. Staff
will then return to the City Council for approval of the Phase 2 services under an amendment
to the original agreement.
Analysis:
On April 26, 2022, qualification statements were received from the following four consulting
firms:
The qualification statements were reviewed by the following staff:
• Lara Biggs, Capital Planning and Engineering Bureau Chief / City Engineer – Public
Works Agency
• Stefanie Levine, Senior Project Manager – Public Works Agency
• Bridget Nash, Civil Engineer II – Public Works Agency
• Johanna Nyden, Director – Community Development Department
Page 2 of 5
A3.Page 125 of 969
• Matthew Ouren, Fellow – City Manager’s Office
• Linda Thomas, Purchasing Specialist – Administrative Services Department
• Audrey Thompson, Director – Parks and Recreation Department
• Stephen Walker, Greenways Supervisor – Public Works Agency
Following the initial scoring, the selection committee interviewed the two highest ranked firms,
MKSK, Inc. and Teska Associates, Inc. to confirm their understanding of the project and
evaluate their overall expertise. Below is a chart indicating the revised scoring following the
interviews.
Because of the community's interest in STEM-based playgrounds, staff requested additional
qualifications related to this type of installation and followed up with detaile d questions in the
interviews. Similar information was obtained about development of nature play areas and
natural restoration. Both firms demonstrated solid qualifications and experience in this area.
MKSK, Inc. demonstrated an excellent overall unders tanding of the project and the range of
potential solutions. Additionally MKSK, Inc. offers a project team that the selection committee
feels will be innovative and highly creative. Staff checked their references and found them to
be satisfactory. As a result, the selection committee recommends award to this firm.
Following the interviews and selection committee recommendation, staff met with MKSK, Inc.
to establish a scope of work and fee for the Phase 1 services as noted above. After discussion
and review with MKSK, Inc., staff recommends award for Phase 1 services to MKSK, Inc. in
the amount of $105,111.
A review of the project for compliance with the City’s M/W/EBE program goals is attached.
Detailed Financial Analysis:
A detailed breakdown of the funding is in the table below.
Page 3 of 5
A3.Page 126 of 969
Attachments:
MWEBE Memo RFQ 22-31 Beck Park Expansion final
Page 4 of 5
A3.Page 127 of 969
Beck Park Expansion, RFQ 22-31, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Interim Public Works Agency Director
Lara Biggs, Capital Planning & Engineering Bureau Chief
Stephanie Levine, Senior Project Manager
Chris Venatta, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Beck Park Expansion, RFQ 22-31
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Beck Park Expansion, RFQ 22-31,
MKSK, Inc. total base bid is $105,111 and they are found to be in compliance with
the City’s goal. They will receive credit for 28% M/W/EBE participation.
Name of M/W/EBE Scope of Work Contract
Amount
% MB
E
WBE EBE
All Together Studio
2625 Park Place
Evanston, IL 60201
Communications
/Engagement
$17,020 16 X
Omni Ecosystems
4131 S. State Street
Chicago, IL 60609
Landscape/
Architectural
Design Services
$6,100 6% X
David Mason & Assoc.
333 S. Des Plaines Street,
Suite 200
Chicago, IL 60661
Civil/Structural
Engineering
6,056 6% X
Total M/W/EBE $29,176 28%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5
A3.Page 128 of 969
Beck Park Expansion, RFQ 22-31, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Interim Public Works Agency Director
Lara Biggs, Capital Planning & Engineering Bureau Chief
Stephanie Levine, Senior Project Manager
Chris Venatta, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Beck Park Expansion, RFQ 22-31
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Beck Park Expansion, RFQ 22-31,
MKSK, Inc. total base bid is $105,111 and they are found to be in compliance with
the City’s goal. They will receive credit for 28% M/W/EBE participation.
Name of M/W/EBE Scope of Work Contract
Amount
% MB
E
WBE EBE
All Together Studio
2625 Park Place
Evanston, IL 60201
Communications
/Engagement
$17,020 16 X
Omni Ecosystems
4131 S. State Street
Chicago, IL 60609
Landscape/
Architectural
Design Services
$6,100 6% X
David Mason & Assoc.
333 S. Des Plaines Street,
Suite 200
Chicago, IL 60661
Civil/Structural
Engineering
6,056 6% X
Total M/W/EBE $29,176 28%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
A3.Page 129 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Acting Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Contract Award with IHC Construction Companies, LLC for the 1909
Raw Water Intake Replacement (Bid 22-35)
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to execute an
agreement with IHC Construction Companies LLC (385 Airport Road, Suite 100, Elgin, IL
60123) 22(Bid Intake Water Raw 1909 the for Replacement -of amount the in 35)
$44,699,000.00, contingent upon receiving the appropriate loan funding from the Illinois
Environmental Protection Agency (IEPA).
Funding Source:
Funding is to be provided from a combination of loans from the EPA and IEPA that will be
routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515), which has
an approved FY 2022 budget of $33,036,000.00, and a YTD balance of $26,276598.08. The
1909 Raw Water Intake Replacement has an FY 2022 budget allocation of $7,210,000.00.
CARP:
Resilience Regulations, Emergency Preparedness & Management
Council Action:
For Action
Summary:
This project involves the replacement of the City's existing 36"/42" raw water intake pipeline to
address an observed reduction in intake capacity, replace aged infrastructure installed in 1909
that is beyond its useful life, and improve the reliability of the water supply to the region. The
Project includes a 60-inch diameter intake pipeline extending approximately 5,500 feet into
Lake Michigan, a new intake structure consisting of nine 10.5-foot diameter cones located on
the lake bottom, and associated on-shore facilities. The existing 36"/42" intake pipeline, along
A4.Page 130 of 969
with its intake structure, will be abandoned in place. The contract period is 715 calendar days.
A Project Location Map is attached for reference.
This project is anticipated to be funded from a combination of low interest loans from the EPA
Water Infrastructure Finance and Innovation Act (WIFIA) and IEPA State Revolving Fund
(SRF) programs. The IEPA has approved the Project Plan and Financial Application as part
of the overall loan application process. In order to comply with the IEPA loan program rules,
this project was bid with three modifications from the standard City contracts:
1.The Contractor must demonstrate good faith efforts to meet State of Illinois established
Disadvantaged Business Enterprise (DBE) utilization goals (5% for MBEs and 12% for WBEs).
2.The Contractor must pay wages not less than those prevailing under the Federal Davis -
Bacon Wage Act.
3.Compliance with the Local Employment Program Ordinance was not required, as the IEPA
loan program does not allow a local hiring preference.
An additional departure from Evanston’s standard procedure is a two -step contract award
process. At this time, the City Manager can issue a Notice of Intent to Award to the lowest
responsive and responsible bidder. The IEPA will then review the bid package and provide a
formal loan offer to Evanston if all loan criteria have been met and sufficient funding is still
available. Upon receipt of the formal loan offer from IEPA, the City Manager may then execute
a contract with the low bidder.
Analysis:
This contract was advertised for bid on April 14, 2022 on Demandstar and in the Chicago
Tribune. On June 28, 2022 the City received three bids as follows:
The submitted bids cannot be withdrawn or cancelled for a period of sixty-five (65) calendar
days following the bid opening, or until September 1, 2022. The bids were reviewed by Ron
Papa, Civil Engineer II, Paul Moyano, Senior Project Manager and Stantec Consulting
Services, Inc., the design engineer for the project. A copy of Stantec’s Bid Evaluation is
attached for reference.
The City received three bids, and the lowest two bids were within 5.6% of each other,
demonstrating an acceptable set of bids.
Page 2 of 11
A4.Page 131 of 969
All bids exceeded the original project budget. A Class 2 Engineer’s Opinion of Probable
Construction Cost (OPCC) developed in February 2021 reflecting the 90% design. The low
bid amount is 26% higher than the high-end cost range of the OPCC of $35,040,000 which was
used for the project budget. The Engineering New-Record (ENR) indices show a 43% increase
in construction costs from January 2021 to May 2022, which is in line with the increased
construction costs that were bid. While these bids are higher than budgeted, they reflect the
current volatile construction environment due to increased material costs, labor shortages, and
other global factors. These issues are further described on the attached Market Conditions
Memo from Stantec. Given these recent increases in construction costs and the quality of the
bids received, the low bid amount is reasonable.
IHC Construction Companies LLC is the lowest responsive and responsible bidder meeting the
project specifications. Their bid package includes the required bid bond and the documentation
required for submission with the Bid as shown in the attached Bid Evaluation Checklist.
Staff recommends issuance of a Notice of Intent to Award a contract to IHC Construction
Companies LLC in the amount of $44,699,000.00. When the IEPA formally provides the loan
funding for this project, the contract will be executed.
IEPA Loan Program Documentation:
IEPA cannot guarantee the loan until the City completes the loan application. In order to
complete the loan application, the City must submit:
• An executed Notice of Intent to Award the contract contingent upon receipt of IE PA
funding.
• A copy of the bid package submitted by IHC Construction Companies LLC, including all
required State with compliance DBE and forms certification demonstrating
requirements.
IHC Construction Companies LLC included all forms and certifications req uired by IEPA as part
of their bid package and appear to meet the requirements of the IEPA DBE program. IEPA will
complete a final review prior to their formal loan offer.
Detailed Financial Summary:
It is anticipated that the project will be funded through two sources:
• The Environmental Protection Agency (EPA) Water Infrastructure Finance and
in to up amount an funding Innovation will program loan (WIFIA) Act provide
$20,386,000.00. The agreement for the WIFIA loan (authorized in Ordinance 107-O-
21) has already been executed, and closed as a 30 -year loan with an interest rate of
2.00%.
• The IEPA will provide loan funding from the State Revolving Fund (SRF) Public Water
Supply Loan Program (PWSLP) in an amount up to $35,279,939.00 (pending approval
of Ordinance 70-O-22). The final amount of the loan agreement will reflect approved
costs based the IEPA review of the bid. Staff anticipates that the IEPA loan will be for
$32,491,832.00 to be repaid over 20 years with an interest rate of 1.11%.
The following is a detailed breakdown of overall project costs and funding sources:
Page 3 of 11
A4.Page 132 of 969
Legislative History:
On April 11, 2019, the City Council approved the Engineering Services Agreement with Stantec
for the 1909 Raw Water Intake Replacement (RFP 19-02).
On April 22, 2019, the City Council awarded the engineering services related to the new intake
engineering services to Stantec (RFP 19-02).
On October 11, 2021, the City Council approved Resolution 111 -R-21 authorizing City officials
to negotiate and execute the WIFIA loan agreement and WIFIA term sheet.
On October 25, 2021, the City Council approved Ordinance 107 -O-21 authorizing General
Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA –
N20154IL) Issues.
On October 25, 2021, the City Council approved Ordinance 94-O-21 Authorizing the City to
borrow funds from the Illinois Environmental Protection Agency Public Water Supply Loan
Program.
Page 4 of 11
A4.Page 133 of 969
On July 11, 2022, Ordinance 70-O-22 was introduced to the City Council increasing the amount
authorized for City to Borrow Funds from the Illinois Environmental Protection Agency Public
Water Supply Loan Program.
Attachments:
1 - Location Map
2 - Bid Evaluation
3 - Market Conditions Memo
4 - Bid Evaluation Checklist
MWEBE Memo BID 22-35 1909 Raw Water Intake Replacement final
Page 5 of 11
A4.Page 134 of 969
")
!(!(
Project Location
This map is provided "as is" without warranties of any kind. See www.city ofevanst on.org/mapdisclaimers.html for m ore inform at ion.
0 1,0 00 2,0 00500 Fe et
06/30/2022Project Location.m xd
LEGE ND
!(Propo se d 60 " Inta ke St ru ctu re
!(Existing 3 6"/42 " Inta ke St ru ctu re - To Be A ban done d
")Mod ifica tio ns to Ex is tin g Shorew ell
Propo se d 60 " Inta ke Pipe line
Existi ng 3 6"/42 " Inta ke Pipeline - To B e A ba ndon ed
Wate r Tre atm ent Plant
I
Page 6 of 11
A4.Page 135 of 969
Stantec Consulting Services Inc.
350 North Orleans Street Suite 1301, Chicago IL 60654-1983
July 10, 2022
File: 173440108
Attention: Paul Moyano
Evanston Water Department
555 Lincoln St
Evanston, IL 60201
Reference: 1909 Raw Water Intake Replacement Project, Bid Evaluation
Dear Paul,
The City of Evanston issued a request for bids for the 1909 Raw Water Intake Replacement project on April
14, 2022. Three contractors responded and provided bids for the project which were submitted on June 28,
2022: IHC Construction Companies, LLC. (IHC), Ballard Marine Construction, LLC. (Ballard), and Michels
Construction, Inc. (Michels).
The values of the three bids are as follows:
Item Bid Item Description IHC Ballard Michels
1 Lump Sum Price for All Project Work $41,379,000 $44,866,000 $52,335,388
2 Lump Sum for Intake Heating System $2,800,000 $1,815,000 $1,700,000
3 Allowance to Provide System Integrator $20,000 $20,000 $20,000
4 General Allowance $500,000 $500,000 $500,000
Total of Bid $44,699,000 $47,201,000 $54,555,388
Page 7 of 11
A4.Page 136 of 969
July 10, 2022
Paul Moyano
Page 2 of 2
Reference: 1909 Raw Water Intake Replacement Project, Bid Evaluation
Based on our review of the submitted proposals, IHC is the low bid and have assembled a qualified team
capable of completing the project work. Therefore, Stantec recommends the contract be awarded to IHC. If
there are any questions on this subject or you would like to discuss further, please feel free to contact me.
Regards,
Stantec Consulting Services Inc.
Brian Kazyak PE
Project Engineer
Phone: 312 831 3028
Brian.Kazyak@stantec.com
Page 8 of 11
A4.Page 137 of 969
Memo
Page 1 of 1
To: Paul Moyano From: Bob Ryan, Joe Johnson, and Brian
Kazyak
File: City of Evanston 1909 Water Intake
Replacement
Date: July 10, 2022
Subject: Stantec Consulting OPCC Volatile Market Conditions
Stantec Consulting Services submitted an Opinion of Probable Construction Costs (OPCC) in
February of 2021 with the 90% submittal for the 1909 Raw Water Intake Replacement project. The
mid-point range value of the OPCC was $30.5 Million. Competitive bids were received in June 2022
and an apparent low bid value of $44.7M was received.
We believe that the difference in the OPCC and bid values is likely due to a combination of global,
national, and local issues which have led to increased construction costs. Many worldwide forces
such as supply chain issues, residual effects of the COVID-19 Pandemic, and the war in Ukraine have
caused prices to sharply increase in the past several months. National issues such as excessive
inflation, increased demand in construction materials, and an infrastructure bill that has decreased
competition amongst bidders have all impacted market conditions. Locally, as of June 2022 (at the
time the project was bid), issues have been magnified due to Local 150 strikes at local quarries /
aggregate producers. Local 150 remains on strike resulting in increased aggregate costs in the
entire region.
This mixture of global, national, and local market conditions has caused significant increases in
construction prices. Engineering News-Record (ENR) indices show a 43.3% increase in construction
costs from January 2021 to May 2022. Stantec’s midpoint value of the OPCC was 46% below
received bids (27% below if using the OPCC high end cost range).
The OPCC was not updated in 2022 as the intent of the estimate submitted at the 90% design phase
was to secure WIFIA/SRF funding. After funding was secured, Stantec and Evanston deemed it
untimely in Spring 2022 to update the OPCC as there was significant market volatility. In addition, a
similar intake project in Sheboygan, Wisconsin was bid in late 2021 and awarded in January 2022 at
an approximate cost of $41.3 million. The Sheboygan project is similar to the Evanston intake project
in that both include a new Lake Michigan intake with the same size and type of intake pipe.
However, the Sheboygan project includes approximately 1,000 more feet of marine pipe and a raw
water pump station, so it is larger in scale than the Evanston project. The relative sizes of the
Sheboygan and Evanston projects to one another and bids received for the Sheboygan project
provide verification that the OPCC for the Evanston intake project was still valid at that time. It is
worth noting that the Sheboygan project was bid, and the Evanston Intake project estimated prior
to the invasion of Ukraine (Feb 2022) which appears to have exacerbated the market factors
discussed above.
Given the circumstances outlined above, it is believed that the bids received are a fair price and
are in line with current market conditions.
Page 9 of 11
A4.Page 138 of 969
No. Section Number Section
IHC Construction
Companies, LLC
Ballard Marine
Construction Michels Construction
Bid Amount $44,699,000 $47,201,000 $54,555,338
1 00 30 10 Disclosure of Ownership Interests Yes Yes Yes
2 00 30 20 Certification of Bidder Regarding Equal Employment Opportunity Yes Yes Yes
3 00 30 40 Additional Information Sheet Yes Yes Yes
4 00 30 50 Major Subcontractors Listing Yes Yes Yes
5 00 30 60 Conflict of Interest Form Yes Yes Yes
6 00 30 70 Signature Form Yes Yes Yes
7 00 41 00 Bid Form Yes Yes Yes
8 00 42 00 Bid Bond Yes Yes Yes
9 00 52 01 Contractor Services Agreement Acknowledgement Form Yes Yes Yes
10 00 52 01 Contractor Services Agreement Exceptions Taken None None Yes
11 00 52 02 Bid Bond Submittal Label Yes No No
12 00 66 60 US EPA Certification of Nonsegregated Facilities Yes No Yes
13 00 67 00 Notice to Labor Unions or Other Organizations of Workers Nondiscrimentation in Employment Form Yes No Yes
14 00 67 50 Certification Regarding Debarment, Suspension, and Other Responsibility Matters Yes Incomplete No
15 00 68 50 Bidder Certification Regarding Compliance with Article 33E "Criminal Code of 1961" Yes Yes Yes
16 00 69 00 Disadvantaged Business Enterprise (DBE) Participation Form 1 Yes Yes1 Yes
17 00 69 00 Disadvantaged Business Enterprise (DBE) Participation Form 3 Yes Yes Yes
18 00 69 00 Disadvantaged Business Enterprise (DBE) Participation Form 4 Yes Yes1 Yes1
19 00 69 00 Disadvantaged Business Enterprise (DBE) Bid Advertisement Yes - April 29 Yes - May 12 and 14 Yes - May 9
20 00 69 50 Bidder Certification Regarding Use of American Iron and Steel Products Yes Yes Yes
21 00 69 60 Employment of Illinois Workers on Public Works Act Yes Yes Yes
22 Acknowledgement of Addenda (1 to 6) Yes Yes Yes
Note:
1. form not returned but information provided
1909 Intake Replacement
Bid Evaluation ChecklistPage 10 of 11A4.Page 139 of 969
1909 Raw Water Intake Replacement, Bid 22-35, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Acting Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 1909 Raw Water Intake Replacement, Bid 22-35
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract. With regard to the 1909 Raw Water Intake Replacement, Bid 22-
35, IHC Construction Companies LLC total base bid is $44,699,000 and they will receive
17.05% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
C&G Construction Supply
1593 Valencia Court
Calumet City, IL 60409
Heating
System
$1,948,349.85 4.36% X
C&G Construction Supply
1593 Valencia Court
Calumet City, IL 60409
Piping $5,380,000 12.04% X
Cardinal State LLC
1719 Spring Creek Road
Barrington Hills, IL 60156
Erosion
Control and
Landscaping
$57,380.60 .13% X
Truck King Hauling
Contractors, Inc,
4600 W. 48th Street
Chicago, IL 60632
Hauling $230,513 .52% X
Total M/W/EBE $7,616,243.40 17.05%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 11 of 11
A4.Page 140 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Contract Award with Bolder Contractors, Inc. for Poplar Avenue Street
and Parking Lot Improvements (Bid No. 22-43)
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to execute an
agreement with Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) for the Poplar
Avenue Street and Parking Lot Improvements (Bid No. 22-43) in the amount of $1,356,923.20.
Funding Source:
Funding is provided from the Rebuild Illinois funds in the amount of $500,000.00; the Water
Fund in the amount of $400,000.00; the Parking Fund in the amount of $406,923.20; and the
2022 General Obligation Bond Fund in the am ount of $50,000.00. A detailed summary is
included in the memo below.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
This project consists of the resurfacing of Poplar Avenue from Livingston Street to the dead
end south of Colfax Street; the reconstruction of the adjacent Parking Lot #54; as well as the
replacement of deteriorated water main on Poplar Avenue between Central Street and Harrison
Street. Along with the installation of water main, this project includes the complete replacement
of lead service lines between Central St. and Harrison St.
The City currently leases a small portion of land for Parking Lot #54 from Union Pacific (UP).
Through this project, the parking lot will be shifted 3 feet to the west in order to eliminate the
A5.Page 141 of 969
need for a lease with UP. In order to accommodate this shift, the parking between Livingston
and Central will become diagonal parking that is accessed in the southbound direction. This
will allow on-street residential parking to be preserved.
The surface of the parking lot is severely deteriorated. The resurfacing of the lot has been
delayed several years, most recently so that it could be redesigned to shift off of UP property,
but it should be resurfaced promptly to preserve the safety of the users.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
received and publicly read on July 5, 2022. Two contractors submitted bids for this project as
follows.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager.
Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows
The proposal indicated the contractor’s intent to meet the City’s M/W/EBE goals, however, due
to the use of Rebuild Illinois Funds this project is not eligible for the Local Employment Program.
A memo reviewing compliance with the City’s M/W/EBE program goals is attached.
Detailed Funding Summary:
Page 2 of 5
A5.Page 142 of 969
The water main replacement portion of this project was not budgeted in 2022. This work will be
paid for out of the 2023 annual water main replacement budget. Additionally a funding increase
of $56,923.20 is required from the parking fund.
Attachments:
Detailed Bid Summary
MWEBE Memo BID 22-43 Poplar Ave. Street and Parking Lot Improv Edits
Page 3 of 5
A5.Page 143 of 969
DATE: July 5, 2022
TIME: 2:15 P.M.
TOTAL UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE
1 TEMPORARY FENCE FOOT 500 $6.00 3,000.00$ $5.00 $2,500.00 $5.25 $2,625.00
2 TREE TRUNK PROTECTION EACH 8 $140.00 1,120.00$ $200.00 $1,600.00 $210.00 $1,680.00
3 TREE ROOT PRUNING FOOT 250 $7.00 1,750.00$ $6.00 $1,500.00 $6.30 $1,575.00
4 TREE PRUNING EACH 50 $150.00 7,500.00$ $180.00 $9,000.00 $189.00 $9,450.00
5 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 20 $50.00 1,000.00$ $80.00 $1,600.00 $38.50 $770.00
6 TRENCH BACKFILL CU YD 308 $20.00 6,160.00$ $22.00 $6,776.00 $5.50 $1,694.00
7 POROUS GRANULAR BACKFILL TON 82 $30.00 2,460.00$ $1.00 $82.00 $5.50 $451.00
8 TOPSOIL FURNISH AND PLACE, SPECIAL CU YD 179 $60.00 10,740.00$ $70.00 $12,530.00 $68.25 $12,216.75
9 EXPLORATION TRENCH, SPECIAL (UP TO 8 FEET DEEP)EACH 2 $700.00 1,400.00$ $1,500.00 $3,000.00 $1,135.00 $2,270.00
10 SEEDING SQ YD 1,401 $10.00 14,010.00$ $5.00 $7,005.00 $1.58 $2,213.58
11 EROSION CONTROL BLANKET SQ YD 1,401 $10.00 14,010.00$ $2.00 $2,802.00 $2.10 $2,942.10
12 SODDING, SALT TOLERANT SQ YD 147 $18.00 2,646.00$ $30.00 $4,410.00 $15.75 $2,315.25
13 INLET FILTERS EACH 33 $130.00 4,290.00$ $50.00 $1,650.00 $283.75 $9,363.75
14 SUBBASE GRANULAR MATERIAL, TYPE B TON 205 $40.00 8,200.00$ $50.00 $10,250.00 $34.05 $6,980.25
15 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 610 $7.00 4,270.00$ $12.00 $7,320.00 $7.95 $4,849.50
16 HIGH EARLY-STRENGTH PCC BASE COURSE WIDENING, 7"SQ YD 821 $90.00 73,890.00$ $80.00 $65,680.00 $105.05 $86,246.05
17 AGGREGATE FOR TEMPORARY ACCESS TON 2 $35.00 70.00$ $100.00 $200.00 $56.75 $113.50
18 TEMPORARY HOT-MIX ASPHALT TON 10 $120.00 1,200.00$ $160.00 $1,600.00 $170.25 $1,702.50
19 BITUMINOUS MATERIALS (TACK COAT)POUND 6,213 $1.00 6,213.00$ $0.90 $5,591.70 $0.01 $62.13
20 MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYS TON 5 $500.00 2,500.00$ $700.00 $3,500.00 $1,076.25 $5,381.25
21 AGGREGATE (PRIME COAT)TON 37 $20.00 740.00$ $90.00 $3,330.00 $36.75 $1,359.75
22 LEVELING BINDER (MACHINE METHOD), N50 TON 506 $110.00 55,660.00$ $134.00 $67,804.00 $155.40 $78,632.40
23 HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINT SQ YD 338 $10.00 3,380.00$ $9.00 $3,042.00 $9.45 $3,194.10
24 TEMPORARY RAMP SQ YD 338 $17.00 5,746.00$ $8.00 $2,704.00 $8.51 $2,876.38
25 HOT-MIX ASPHALT SURFACE COURSE, MIX 'D', N50 TON 1,031 $110.00 113,410.00$ $119.00 $122,689.00 $136.50 $140,731.50
26 PCC DRIVEWAY PAVEMENT, 8 INCH SQ YD 27 $70.00 1,890.00$ $150.00 $4,050.00 $200.08 $5,402.16
27 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SQ FT 8,411 $10.00 84,110.00$ $9.00 $75,699.00 $6.79 $57,110.69
28 DETECABLE WARNINGS SQ FT 100 $45.00 4,500.00$ $55.00 $5,500.00 $36.60 $3,660.00
29 PAVEMENT REMOVAL SQ YD 1,813 $25.00 45,325.00$ $12.00 $21,756.00 $20.43 $37,039.59
30 HOT-MIX ASPHALT SURFACE REMOVAL, VARIABLE DEPTH SQ YD 7,898 $7.00 55,286.00$ $8.00 $63,184.00 $6.83 $53,943.34
31 DRIVEWAY PAVEMENT REMOVAL SQ YD 20 $18.00 360.00$ $30.00 $600.00 $20.43 $408.60
32 CURB REMOVAL FOOT 3,053 $8.00 24,424.00$ $7.00 $21,371.00 $5.68 $17,341.04
33 COMBINATION CURB AND GUTTER REMOVAL FOOT 2,666 $8.00 21,328.00$ $7.00 $18,662.00 $5.68 $15,142.88
34 SIDEWALK REMOVAL SQ FT 7,548 $2.00 15,096.00$ $1.50 $11,322.00 $2.27 $17,133.96
35 CLASS D PATCHES, SPECIAL, 9 INCH SQ YD 672 $95.00 63,840.00$ $117.00 $78,624.00 $147.06 $98,824.32
36 STORM SEWERS 10", SPECIAL (DIP CL50)FOOT 14 $300.00 4,200.00$ $400.00 $5,600.00 $319.22 $4,469.08
37 WATER MAIN 6" (DIP CL 52), PUSH JOINT, EXTERNAL ZINC-BASED COATED FOOT 400 $200.00 80,000.00$ $300.00 $120,000.00 $268.19 $107,276.00
38 WATER VALVES, 6", COMPLETE EACH 2 $3,000.00 6,000.00$ $4,000.00 $8,000.00 $2,563.46 $5,126.92
39 WATER SERVICE LINE, 4" DIA OR GREATER, LONG, COMPLETE - PARTIAL REPLACEMENT EACH 1 $10,000.00 10,000.00$ $15,000.00 $15,000.00 $17,172.33 $17,172.33
40 WATER SERVICE LINE, 2" DIA OR LESS, SHORT - PARTIAL REPLACEMENT EACH 2 $3,400.00 6,800.00$ $4,000.00 $8,000.00 $5,635.74 $11,271.48
41 WATER SERVICE LINE, 2" DIA OR LESS, SHORT - FULL REPLACEMENT EACH 1 $10,000.00 10,000.00$ $18,000.00 $18,000.00 $17,502.69 $17,502.69
42 ADJUSTING SANITARY SERVICES, 8-INCH DIA OR LESS EACH 3 $1,500.00 4,500.00$ $500.00 $1,500.00 $3,166.51 $9,499.53
43 FIRE HYDRANT WITH AUXILIARY VALVE, 6" DIWM PIPE, VALVE BOX AND TEE, COMPLETE EACH 1 $12,000.00 12,000.00$ $12,000.00 $12,000.00 $10,450.52 $10,450.52
44 DUCTILE IRON WATER MAIN FITTINGS (ALLOWANCE)POUND 100 $10.00 1,000.00$ $25.00 $2,500.00 $9.45 $945.00
45 VALVE VAULTS, TYPE A, 5'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2 $3,800.00 7,600.00$ $3,000.00 $6,000.00 $6,118.90 $12,237.80
46 FILLING VALVE BOXES EACH 2 $300.00 600.00$ $500.00 $1,000.00 $113.50 $227.00
47 INLETS, TYPE A, TYPE 1 FRAME, OPEN LID EACH 2 $3,500.00 7,000.00$ $6,000.00 $12,000.00 $4,482.00 $8,964.00
48 CATCH BASINS TO BE RECONSTRUCTED EACH 13 $2,300.00 29,900.00$ $2,000.00 $26,000.00 $1,800.00 $23,400.00
49 FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 20 $1,000.00 20,000.00$ $700.00 $14,000.00 $875.60 $17,512.00
50 FRAMES AND LIDS EACH 33 $600.00 19,800.00$ $300.00 $9,900.00 $720.00 $23,760.00
51 CONCRETE CURB, TYPE B FOOT 2,993 $40.00 119,720.00$ $32.00 $95,776.00 $29.16 $87,275.88
52 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 2,663 $45.00 119,835.00$ $32.00 $85,216.00 $30.77 $81,940.51
53 NON-SPECIAL WASTE DISPOSAL CU YD 460 $150.00 69,000.00$ $16.00 $7,360.00 $75.00 $34,500.00
54 SPECIAL WASTE PLANS AND REPORTS LSUM 1 $7,000.00 7,000.00$ $1,500.00 $1,500.00 $5,250.00 $5,250.00
55 SOIL DISPOSAL ANALYSIS EACH 2 $1,000.00 2,000.00$ $1,000.00 $2,000.00 $2,375.00 $4,750.00
56 MOBILIZATION LSUM 1 $60,000.00 60,000.00$ $80,000.00 $80,000.00 $84,360.00 $84,360.00
57 TRAFFIC CONTROL AND PROTECTION LSUM 1 $60,000.00 60,000.00$ $116,000.00 $116,000.00 $16,088.63 $16,088.63
58 CONSTRUCTION LAYOUT LSUM 1 $10,000.00 10,000.00$ $20,000.00 $20,000.00 $25,424.00 $25,424.00
59 STREET SWEEPING EACH 10 $500.00 5,000.00$ $500.00 $5,000.00 $900.00 $9,000.00
60 SIGN PANEL - TYPE 1 SQ FT 15 $50.00 750.00$ $20.00 $300.00 $31.62 $474.30
61 METAL POST - TYPE A FOOT 120 $10.00 1,200.00$ $20.00 $2,400.00 $17.25 $2,070.00
62 THERMOPLASTIC PAVEMENT MARKING - LETTER AND SYMBOLS SQ FT 22 $25.00 550.00$ $40.00 $880.00 $20.70 $455.40
63 THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 3,365 $1.00 3,365.00$ $1.50 $5,047.50 $4.56 $15,344.40
64 THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 305 $2.00 610.00$ $2.00 $610.00 $5.75 $1,753.75
65 THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 68 $5.00 340.00$ $25.00 $1,700.00 $17.25 $1,173.00
66 BICYCLE RACKS EACH 30 $399.00 11,970.00$ $500.00 $15,000.00 $1,030.70 $30,921.00
67 CONCRETE WHEEL STOPS EACH 8 $500.00 4,000.00$ $650.00 $5,200.00 $110.00 $880.00
68 PRE AND POST CONSTRUCTION SUB-SURFACE VIDEOTAPING FOOT 500 $3.00 1,500.00$ $9.00 $4,500.00 $1.96 $980.00
$1,357,764.00 $1,356,923.20 $1,360,157.54
$1,356,923.20 $1,360,157.54
TOTALTOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
APPROVED
ENGINEER'S
ESTIMATE
Bolder Contractors, Inc.
316 Cary Point Drive
Cary, IL 60013
CITY OF EVANSTON
TABULATION OF BIDS FOR
Poplar Avenue Street and Parking Lot Improvements
BID NO: 22-43
Pan-Oceanic Engineering Co., Inc
NAME AND ADDRESS OF BIDDERS
6436 W. Higgins Avenue
Chicago, IL 60656
1 of 1Page 4 of 5A5.Page 144 of 969
Poplar Avenue Street and Parking Lot Improvements, Bid 22-43, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Acting Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E. Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Poplar Avenue Street and Parking Lot Improvements, Bid 22-43
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract. With regard to the Poplar Avenue Street and Parking Lot
Improvements, Bid 22-43, Bolder Contractors. Inc., total base bid is $1,356,923.20 and they
will receive 25.08% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE DBE EBE
Sonican Trucking, Inc.
707 N. York Street, Suite 103
Elmhurst, IL 60126
Trucking $53,000 3.9% X
JG Demo, Inc.
741 W. Racquet Club Drive
Addison, IL 60101
Concrete
Work
$252,191.75 18.59% X
Ozinga Ready Mix Concrete
2525 W. Oakton
Evanston, IL 60201
Ready Mix
Concrete
$23,000 1.69% X
Chicago Cut Concrete Cutting
810 Morse Avenue
Schaumburg, IL 60093
Saw Cutting $12,000 .9% X
Total M/W/EBE $340,191.75 25.08%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 5 of 5
A5.Page 145 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Contract Award with Schroeder & Schroeder, Inc. for Sidewalk
Improvements Program (Bid 22-46)
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to execute an
agreement with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) for the
Sidewalk Improvements Program (Bid No. 22-46) in the amount of $487,900.00.
Funding Source:
Funding is provided from the 2022 General Obligation Bond Fund (415.40.4122.65515 -
422020) in the amount of $350,000.00; and the West Evanston TIF (355.99.5870.65515 -
422020) in the amount of $137,900.00.
CARP:
Transportation & Mobility, Vulnerable Populations
Council Action:
For Action
Summary:
On 9/27/21, City Council approved and placed on file a report with staff recommendations for
changes to how sidewalk infrastructure is being maintained and improved. Among other things,
these recommendations included the abolishment of the voluntary 50/50 Sidewalk
Replacement Program to be replaced by an entirely City-funded Sidewalk Improvement
Program. This contract under consideration is the first contract of the new program. Areas for
sidewalk replacement are planned to be addressed in the order of priority, with schools and
senior centers being considered as the highest-priority facilities. The new program does contain
an option for property owners to "jump the lin e" and have their sidewalk replaced under the
City contract before their block is addressed in priority order if they pay 100% of the
A6.Page 146 of 969
construction cost. Staff is currently developing a multi-year sidewalk plan, with the intent of
bringing it to the City Council for approval prior to next-year's program.
This year's focus locations for the 2022 program will be areas in the West Evanston TIF District,
around Evanston Township High School, and District 65 Middle Schools. The District 65
Elementary Schools will have their sidewalks addressed through a Safe Routes to School grant
that the City has received, although the grant-funded construction will not occur until 2024 or
2025 because of the terms of the grant. A map highlighting the target areas is attache d,
although how much sidewalk is replaced will depend on the amount of repairs needed per
block.
The project will follow replacement criteria as identified by the City Code to determine where
substandard sidewalks exist. They are as follows:
• Vertical Displacement. A shifting in the underlying base causing an unevenness of
pavement between sidewalk panels. Sidewalk squares that have sunken or risen to a
height difference of one (1) inch or more to the adjacent sidewalk square shall be
replaced.
• Sloping. An abrupt change in the slope of the whole sidewalk square.
• Cracking. A separation of the sidewalk pavement caused by cracks forming in the
concrete. Sidewalk squares that are broken and/or separated into three (3) or more
pieces with cracks equal or greater to one-fourth (¼) inch in width shall be replaced.
• Spalling/Scaling. The flaking away of the hardening concrete. Sidewalk squares that
have spalling or scaling to thirty-three percent (33%) or more of the surface shall be
replaced.
• Sidewalk squares that require improvement to meet the Americans With Disabilities Act
(ADA) guidelines.
In 2020, multiple property owners paid their share to participate in the 50/50 program, but the
contract was ultimately cancelled due to pandemic-related budget concerns. Participants were
given the option of a refund or of participating in the 2021 50/50 program. Many chose to
remain. In 2021, the demand was so high that the work was not able to be completed within
the construction schedule. Many locations, including some from 2020, were not completed.
Again, property owners were given a choice of a refund or to have the sidewalk constructed in
2022. This time, they were notified that there would be no 50/50 option going forward. Fifty -
nine locations chose to remain in the program as it sunsets and have their sidewalk replaced
in 2022. These 59 locations are included in this contract in addition to the high priority areas
listed previously.
The Sidewalk Improvements Program provides a provision for the contractor to include an
employment program for Evanston residents. This program will be designed to encourage the
training and employment of residents of Evanston in the construction trades, such as laborers,
equipment operators, carpenters, and concrete finishers. In order to incentivize the contractor
to provide workforce development for Evanston residents, staff is recommending award of a
one-year contract with two additional one-year contract extensions to be funded with additional
funding in 2023 and 2024.
Page 2 of 6
A6.Page 147 of 969
The contract has a completion date of November 18, 2022 for this year's work.
Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were
received and publicly read on July 5, 2022. Two contractors submitted bids for this project as
follows.
The submitted bid cannot be withdrawn or canceled for a period of sixty (60) calendar days
following the bid opening. The bids were reviewed by Chris Venatta, Senior Project Manager.
Schroeder & Schroeder Inc. is requesting a full waiver for the 25% utilization goal for the City’s
M/W/EBE program because Schroeder & Schroeder Inc. will be self-performing all work on this
project and therefore no sub-contractor opportunities exist.
Schroeder & Schroeder, Inc. has completed various similar projects for the City of Evanston
and staff has found their work to be satisfactory. Therefore, staff recommends that the contract
be awarded to Schroeder & Schroeder, Inc.
Attachments:
Project Location Map
Detailed Bid Tabulation
MWEBE Waiver Bid 22-46 Sidewalk Improvements final
Page 3 of 6
A6.Page 148 of 969
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17003500260017001800900190090021002300210040038003700Blank Map.mxd
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125
Miles
2/8/2022
Page 4 of 6
A6.Page 149 of 969
DATE: July 5, 2022
TIME: 2:15 P.M.
TOTAL UNIT UNIT UNIT
QUANTITY PRICE PRICE PRICE
1 EARTH EXCAVATION CU YD 200 $55.00 11,000.00$ $45.00 $9,000.00 $60.00 $12,000.00
2 TOPSOIL FURNISH AND PLACE, 4"SQ YD 1,000 $15.00 15,000.00$ $4.00 $4,000.00 $30.00 $30,000.00
3 SODDING, SALT TOLERANT SQ YD 1,000 $20.00 20,000.00$ $16.00 $16,000.00 $30.00 $30,000.00
4 AGGREGATE BASE COURSE, TYPE B 4"SQ YD 200 $10.00 2,000.00$ $6.50 $1,300.00 $24.00 $4,800.00
5 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 200 $72.00 14,400.00$ $75.00 $15,000.00 $108.00 $21,600.00
6 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 200 $80.00 16,000.00$ $85.00 $17,000.00 $110.00 $22,000.00
7 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 32,000 $10.00 320,000.00$ $10.50 $336,000.00 $18.00 $576,000.00
8 DETECTABLE WARNINGS SQ FT 500 $50.00 25,000.00$ $42.00 $21,000.00 $40.00 $20,000.00
9 DRIVEWAY PAVEMENT REMOVAL SQ YD 400 $15.00 6,000.00$ $12.00 $4,800.00 $36.00 $14,400.00
10 CURB REMOVAL FOOT 300 $8.00 2,400.00$ $5.00 $1,500.00 $15.00 $4,500.00
11 COMBINATION CURB AND GUTTER REMOVAL FOOT 300 $18.00 5,400.00$ $5.00 $1,500.00 $20.00 $6,000.00
12 SIDEWALK REMOVAL SQ FT 32,000 $5.00 160,000.00$ $1.00 $32,000.00 $4.00 $128,000.00
13 CONCRETE CURB, TYPE B FOOT 300 $35.00 10,500.00$ $32.00 $9,600.00 $42.00 $12,600.00
14 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 300 $40.00 12,000.00$ $39.00 $11,700.00 $45.00 $13,500.00
15 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 200 $30.00 6,000.00$ $17.50 $3,500.00 $50.00 $10,000.00
16 EMPLOYMENT PROGRAM REIMBURSEMENT HOUR 400 $10.00 4,000.00$ $10.00 $4,000.00 $10.00 $4,000.00
$625,700.00 $487,900.00 $909,400.00
$487,900.00 $909,400.00
TOTALTOTAL
TOTAL BID AS READ
AS CORRECTED
ITEM
NUMBER ITEM UNIT TOTAL
APPROVED
ENGINEER'S
ESTIMATE
Schroeder & Schroeder, Inc.
7306 Central Park
Skokie, IL 60076
CITY OF EVANSTON
TABULATION OF BIDS FOR
Sidewalk Improvements Program
BID NO: 22-46
Sumit Construction Co., Inc.
NAME AND ADDRESS OF BIDDERS
4150 Wwrightwood Ave.
Chicago, IL 60639
1 of 1Page 5 of 6A6.Page 150 of 969
2022 Sidewalk Improvements, Bid 22-46, MWEBE Memo 07.25.2022
To: Edgar Cano, Acting Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Chris Venatta, P.E. Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2022 Sidewalk Improvements, Bid 22-46
Date: July 25, 2022
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to
help ensure such growth, the City has established a 25% M/W/EBE
subcontracting participation goal for general contractors. However, Bid 22-46,
2022 Sidewalk Improvements, Schroeder & Schroeder, Inc. has requested a
waiver due to their ability to self-perform the work with their core employees to
provide a lower price.
Cc: Hitesh Desai, Chief Financial Officer
Memorandum
Page 6 of 6
A6.Page 151 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian Zimmerman, Solid Waste Coordinator
CC: Dave Stoneback, Acting Deputy City Manager
Subject: Contract Award with Lakeshore Recycling Services for Commercial
Municipal Solid Waste and Construction Debris Franchise (RFP #22-33)
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to negot iate and execute
an agreement with Lakeshore Recycling Systems (LRS) (6132 W Oakton Street, Morton
Grove, IL 60053) for the Commercial Municipal Solid Waste and Construction Debris Franchise
(#22-33). The initial term of the agreement is to be a period of five (5) years, with an option to
renew for two additional three (3) year periods.
Funding Source:
The billing for the services provided by the Commercial Municipal Solid Waste and Construction
Debris Franchise is done directly between the selected Firm and entities receiving the service.
There is no expected source of funding for these services from the City’s budget.
CARP:
Zero Waste
Council Action:
For Action
Summary:
The City determined that an exclusive solid waste franchise for commercial, business,
institutional, and multifamily residential buildings is in the best interest of both the City and the
users. On August 11th, 2008, through Ordinance 83 -O-08, the City established the franchise.
This was most recently been amended by City Council with Ordinance 14 -O-22 on February
9th, 2022. Since its establishment, the City has issued one seven (7) year contract with a five
(5) year extension and two one (1) year options with the final option scheduled to expire on
October 31, 2022. The benefits of having an exclusive solid waste franchise are:
A7.Page 152 of 969
• Lower and standardized collection and disposal costs
• Enable businesses and institutions to increase recycling diversion through on-site
assistance and outreach
• Provide recycling service and reduce landfill waste volumes
• Stabilize yearly cost increases for users
• Enforcement of public safety and health laws is greatly enhanced by having a single
contractor
• Minimize and more effectively control the flow of heavy equipment on City alleys and
streets through the efficient routing of collection vehicles
• Reduction in heavy equipment traffic will lead to lower greenhouse gas emissions from
vehicle exhaust
The following services are provided by the City’s current commercial municipal solid waste and
construction debris franchise contractor.
• Regularly scheduled refuse collection
• Regularly scheduled recycling collection
• Permanent compactors
• Temporary construction debris roll-off collection
There are approximately 617 accounts that receive both refuse and recycling services and 682
accounts that receive refuse-only collection through the commercial municipal solid waste
franchise. There are approximately 1,299 total accounts, combining those that receive refuse
only and both refuse and recycling. From 2017 – 2021 the average annual weight was 28,000
tons of refuse and 2,500 tons of recycling for customers serviced by this contract. Each account
is eligible to receive one 95-gallon recycling cart collected weekly at no additional charge.
These locations are serviced by dumpsters and wheeled carts. Dumpsters and carts are
provided, owned, and maintained by the Firm. The Firm invoices each account directly and the
City is not involved in that transaction.
The City provides a recycling-only collection at approximately 291 multi-family apartment
buildings. These properties still receive refuse collection service from the City’s commercial
municipal solid waste franchise contractor.
The City’s residential refuse hauler provides refuse collection services for the majority of the
City’s facilities through a separate contract.
Scope of Services:
The City’s intention is to select one firm that must commit to providing these services, at the
established terms & conditions for a period of (5) five years, with an option to renew for two
additional (3) three-year periods. The selected firm will provide the collection, transportation,
and disposal of material collected from the following Commercial Services for commercial,
industrial, institutional, and multi-family (six (6) units or greater) properties to the facility or
facilities approved by the City.
Page 2 of 8
A7.Page 153 of 969
• Regularly scheduled refuse collection
• Regularly scheduled recycling collection
• Temporary Roll-Off refuse collection
• Temporary Roll-Off recycling collection
The collection, transportation, and disposal of municipal solid waste from any commercial,
industrial and institutional account within the City are not included within this Services
Agreement if the City approves an exemption of the specific services under the terms of the
applicable provisions of the City Code. The selected firm will also provide, based on the
customer’s request, the following recycling service options without additional charge:
• One 95-gallon recycling cart collected weekly
• One 1-cubic yard recycling dumpster collected weekly
The selected firm will provide compactors to properties that request a compactor. The Firm
shall also make available to residences and businesses, temporary construction and demolition
dumpster roll-offs for all types of construction debris and material not otherwise specified by
this Service Agreement including, but not limited to, earth, sod, rocks, and concrete. However,
the Firm will not be required to provide for the collection and disposal of poisonous or toxic
materials and large quantities of liquid requiring tanker truck disposal equipment.
Each commercial entity shall be billed for the collection, transportation, and disposal (or sale)
of Commercial Municipal Solid Waste in accordance with the agreed -upon rate based on, or a
combination of, the container(s) size and frequency of service and weight of the material. Each
entity utilizing the franchise for the construction debris services shall be billed for the collection,
transportation, and disposal of waste in accordance with the agreed-upon rate based on, or a
combination of, the container(s) size and frequency of service and weight of the material. The
Firm may, but is not required to, include the bill for this service on the commercial entity’s bill
for Commercial Municipal Solid Waste Services. Alternatively, the Firm may bill separately .
The selected firm will also have to abide by requirements adhering to the following:
• Technical Service Requirements (Start Times, 311 Availability, etc.)
• Billing Requirements (Admin Fee, Delinquent Accounts, etc.)
• Outreach Requirements (Firm Reps, Signage, Education, etc.)
• Reporting Requirements (Tonnage, Customer Info, Customer Service Report, Zero
Carbon Fleet, etc.)
• Equipment Requirements (Container Specs, Labeling, etc.)
• Miscellaneous Requirements (Waste Characterization Study)
Administrative Fee:
There is an administrative fee the selected firm will be collecting and remitting on behalf of the
City after each billing quarter is completed. The administrative fee is structured as follows:
Page 3 of 8
A7.Page 154 of 969
• $2.40 per month per cubic yard per refuse container multiplied by the weekly service
frequency for the containers
• $1.00 per month per cubic yard size for roll-off containers (Temporary, Permanent,
Compactors) multiplied by the number of times the container is serviced each month
The current Administrative fee structure was approved through Ordinance 85-O-20 by the City
Council and is not increasing with the new franchise agreement.
Anticipated Implementation Schedule:
The end of the current agreement is slated for October 31, 2022, and the next agreement is
expected to start on November 1, 2022. In the months leading up to the change in service
Lakeshore Recycling Services (LRS) and the Public Works Agency will be working closely to
engage the commercial, industrial, institutional, and multi-family properties that are serviced
under the current agreement. Those engagements will be tailored around acquiring or providing
the following:
• Account Billing Contact Information
• Site Contact Information
• Confirming Current Services
• Annotating any Specific Service Requirement
• (Delivery Times, Hours of Operations, Access)
• Highlight Pricing Structure
• Offer Suggestions to increase Waste Diversion
Lakeshore Recycling is expected to provide a dedicated implementation team dedicated to
helping procure containers and collection equipment. During the early stages of the agreement,
they will have daily supervisor audits for container deliveries. LRS will be conducting regular
surveys of routes ensuring efficiency in the collection. Regular customer service training to
ensure accurate information is being conveyed to the commercial businesses as well as having
a dedicated prompt for Evanston businesses during the first 90 days to handle any customer
service requests.
After the initial implementation period, LRS is required to be available to service any account
issues from customers throughout the term of the agreement. They will also be conducting
various education and outreach to local businesses in cooperation with the Public Works
Agency. Quarterly, Lakeshore Recycling Services will be required to provide reports and
troubleshoot any issues with Public Works Agency staff.
Analysis:
On April 21st, 2022, the City issued a Request for Proposal. On May 17th, 2022, the City
received two proposals from the following consulting firms:
Page 4 of 8
A7.Page 155 of 969
The proposal review and interview team consisted of:
•Brian Zimmerman- Solid Waste Coordinator
•Kevin Johnson- Recycling & Environmental Maintenance Supervisor
•Cara Pratt- Sustainability and Resilience Coordinator
•Edgar Cano- Interim Public Works Agency Director
•Dave Stoneback- Interim Deputy City Manager
•Linda Thomas- Purchasing Specialist
The submittals for the project were reviewed based on firms/sub-consultants: qualifications &
expertise; organization & completeness; price; M/W/EBE participation, and willingness to
execute City’s professional services contract. The proposals were rated and i nterviews were
conducted with both firms. Including information from the interviews, the final scoring of the
proposals is as follows:
The proposals that were submitted were able to demonstrate the necessary qualifications and
experience to be able to provide the necessary service to Evanston businesses. Both had
members of their team with experience in the field as well as familiarity with Evanston through
other existing franchise agreements held. In interviewing references provided by both haulers,
those communities were noted to have primarily positive reviews and relationships with both
haulers and have extended agreements with both be yond the initial term of their commercial
franchise agreements providing further proof to the City of Evanston Staff that both were
qualified enough to conduct the work.
The biggest difference between the two bids was the proposed pricing structure. While it is
difficult to compare price to price when offering each firm the chance to detail the terms of
pricing, staff estimated the sum that could be spent by the entire commercial business group
in a given year based on their current service levels and aver age usage to compare the two
proposals. The default proposal listed a Consumer Price Index (CPI) annual increase for
service prices at 1.5% to 3.5%. Lakeshore Recycling Services offered their pricing structure
with a deviated CPI scale of 2.5% to 6.0% for regular refuse and recycling collection services
and offered a 2.5% to 3.5% scale for roll-off and construction debris services. Groot’s proposal
maintained the listed 1.5% to 3.5% scale and offered a price freeze to what they are currently
providing with their current franchise agreement. Staff calculated, as illustrated in Table 1., that
the Lakeshore Recycling Services proposal was providing a lower price collectively than Groot
Page 5 of 8
A7.Page 156 of 969
for the initial contract year as well as for the length of the initial five-year contract term even
with the alternative CPI scale.
Both bids received were organized and tried to provide the necessary amounts of detail. Staff
did feel that there could have been more detail with each proposal and the interview process
with each hauler did help clear up some of that but nothing substantial distinguished either
proposal from the other in this category which is why the final scores were very close.
Table 1.
Page 6 of 8
A7.Page 157 of 969
Subcontractors for Lakeshore Recycling Services do qualify for M/W/EBE requirements. A
memo reviewing their compliance is attached.
Attachments:
MWEBE Memo RFP 22-33 Municpal Solid Waste-Debris Franchise final
Page 7 of 8
A7.Page 158 of 969
Commercial Municipal Solid Waste Construction Debris Franchise, RFP 22-33, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Interim Public Works Agency Director
Lara Biggs, Capital Planning & Engineering Bureau Chief
Cara Pratt-Sustainability and Resiliency Coordinator
From: Tammi Nunez, Purchasing Manager
Subject: Commercial Municipal Solid Waste and Construction Debris
Franchise, RFP 22-33
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Commercial Municipal Solid Waste and
Construction Debris Franchise, RFP 22-33, Lakeshore Recycling Systems (LRS)
there is no fee cost to the city. The billing for services provided will be directly
between the LRS and the commercial entities. LRS has committed to utilizing the
following subcontractors.
Name of M/W/EBE Scope of Work Contract
Amount
% MBE WBE EBE
Petromex, Inc.
14702 S. Hamlin Ave.
Midlothian, IL 60445
Fuel Not
Applicable
N/A
X
Cascade Engineering
3400 Innovation Court
Grand Rapids, MI 49512
Waste/Recycling
Equipment
Not
Applicable
N/A X
Estimated Total M/W/EBE
Not
Applicable
N/A
CC: Hitesh Desai, Chief Financial Officer
Memorandum
Page 8 of 8
A7.Page 159 of 969
Fleet Resizing and Electrification Plan, RFP 22-41, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Interim Public Works Agency Director
David Stoneback, Interim Deputy City Manager
Michael Rivera, Interim Administrative Services Director
Cara Pratt, Sustainability & Resilience Coordinator
From: Tammi Nunez, Purchasing Manager
Subject: Fleet Resizing and Electrification Plan, RFP 22-41
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Fleet Rightsizing and Electrification
Plan, RFP 22-41 Wood Environment & Infrastructure Solutions total base bid is
$126,000 and they are found to be in compliance with the City’s goal. They will
receive credit for 25% M/W/EBE participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Niti Sys
789 Carolina Street
San Francisco, CA 94107
Data Analytics
& Right Size
Solutions
$31,500 25% X
Total M/W/EBE $31,500 25%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
A8.Page 160 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Cara Pratt, Sustainabilty and Resilence Coordinator
CC: David Stoneback, Interim Deputy City Manager; Edgar Cano, Interim
Public Works Agency Director; Michael Rivera, Interim Administrative
Services Director
Subject: Contract Award with Wood Environment & Infrastructure Solutions for
the City of Evanston Municipal Fleet Rightsizing and Electrification Plan
(RFP 22-41)
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to execute an
agreement with Wood Environmental & Infrastructure Solutions (8745 West Higgins Road,
Suite 300, Chicago IL 60631) to provide a municipal fleet rightsizing and electrification plan for
$126,000.
Funding Source:
Funding is provided from the Capital Improvement Fund - 2021 General Obligation Bonds for
CARP Implementation in the amount of $80,000 and the Sustainability Fund in the amount of
$46,000. A detailed summary is included in the attached memo.
CARP:
Municipal Operations, Transportation & Mobility
Council Action:
For Action
Summary:
In 2018, the City Council voted to accept and place on file the City of Evanston Climate Action
and Resilience Plan (CARP). CARP goals related to fleet include the following: “Develop a zero
emissions vehicle purchasing strategy for the municipal vehicle f leet” and “Buses and fleets
based and operating in Evanston are 50% electric by 2025 and 100% electric by 2035.” The
City is not currently on track to meet the aforementioned goals as less than 1% of the City of
Evanston vehicle fleet consists of electric vehicles.
A8.Page 161 of 969
On March 28, 2022, the City Council voted to accept and place on file the Evanston Municipal
Operations Zero Emissions Strategy, noting that 12% of municipal greenhouse gas emissions
are attributed to the municipal fleet. The Strategy further called for planning and funding
alignment in support of clean fuel technologies exploration of electric vehicles and biofuels,
fleet management and rightsizing, and vehicle miles traveled reduction. On April 25, 2022, the
City Council unanimously approved Resolution 32-R-22 declaring a climate emergency and an
immediate mobilization effort to restore climate stability. Exhibit A, the 2022 CARP Action
Agenda, accompanying Resolution 32 -R-22, directed staff to issue a request for proposals for
a municipal fleet rightsizing and electrification roadmap.
In light of the aforementioned recommendations, the City of Evanston (City) prepared and
posted a Request for Proposals (RFP) to prepare a municipal fleet rightsizing and electrification
plan.
According to the RFP, the consultant will conduct the following tasks:
1. A fleet rightsizing analysis of vehicle types by department, purpose, usage times, and
mileage to determine if the municipal fleet is appropriately sized and efficiently operated
while also affording some flexibility through a “factor of safety” if operations and staffing
need to increase, and a “level of redundancy” in case of equipment failure.
2. A fleet assessment and plan for vehicles appropriate for conversion to zero and low
emitting vehicles, including a benefit-cost analysis by vehicle class, a projected timeline
of suggested conversions along with milestones, projected impacts on departmental
standard operating procedures, range assessments for vehicles based on usage, and
an identification of broad impacts on repair and maintenance operations including
anticipated cost differences
3. A determination of charging infrastructure requirements to support that conversion,
including costs, required electrical service increases and optimal charging location, with
consideration of take-home vehicles and long distance driving.
4. An analysis of existing and future electrical infrastructure, inclusive of possible
scenarios including, but not limited to utilizing:
a. Rooftop or parking canopy renewable energy installations;
b. Stationary energy storage to provide resiliency and lower cost; and,
c. Using EVs as battery storage solutions.
5. An evaluation of current fleet greenhouse gas emissions, expected fleet emissions
throughout the transition to an EV fleet, and ongoing methods of tracking emissions.
The consultant will submit the following deliverables:
1. A near term fleet acquisition and infrastructure proposal for the Fiscal Year 2023 and
2024 Budgets and the Five-Year Capital Improvements Plan.
a. A priority list of fleet vehicles recommended for procurement through 2024.
b. charging associated All st electrical and infrastructure upgrades, ation
be equipment, and recommended charging station locations that should
budgeted for in the Capital Improvements Plan for the period of 2023 through
2027.
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2. A best practices Municipal Fleet Rightsizing and Electrification Plan to include:
a. Findings and Recommendations from the Fleet Rightsizing Analysis.
b. At least 4 distinct scenarios for municipal fleet electrification; one scenario
must propose a 100% zero emissions fleet by 2035. These scenarios will be
determined by the consultant team in collaboration with the City of Evanston core
project team. The scenarios will compare the variables assessed in tasks 2 -5 of
the Scope of Services.
c. A table of existing low-emitting and zero emissions vehicles and equipment
that compares cost, range, idle time, power and torque, charging requirements,
and other relevant variables based on Staff feedback.
d. Best practice recommendations for personnel and training to prepare fleet and
facilities staff for the transition to vehicle electrification.
e. Legislative or internal policy recommendations to facilitate the transition to
vehicle electrification.
f. Recommendations for financing the transition to electrification including but not
limited to lease options and available grants. Recommendations for tracking
greenhouse gas emissions for municipal fleet operations.
g. Any other Staff feedback shared during the Departmental interviews.
Analysis:
The RFP was advertised on May 19, 2022, to prepare a municipal fleet rightsizi ng and
electrification plan. The RFP was advertised in the Pioneer Press and on Demandstar.
Proposals were received from 5 firms on 6/21/22 as follows:
Consultant Address Proposal Price
CST Fleet
Services/Energetics
1325 Central Road
Clemmons, NC 27012
$68,900
Matrix Consulting Group 1650 S. Amphlett Blvd.,
Suite 213
San Mateo, CA 94402
$75,350
Optony Inc. 5201 Great American
Parkway #320
Santa Clara, CA 95054
$79,300
Sargent & Lundy 55 E Monroe St
Chicago, IL 60603
$446,908
Wood Environment &
Infrastructure Solutions
8745 West Higgins Road,
Suite 300
Chicago, IL 60631
$126,000
The proposal review and interview team consisted of:
• Sean Ciolek, Division Manager of Facilities & Fleet Management
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• Ryan Hall, Facilities and Fleet Management Assistant
• Susie Hall, Management Analyst
• Ken Palmer, Facilities & Fleet Supervisor
• Cara Pratt, Sustainability & Resilience Coordinator
• Linda Thomas, Purchasing Specialist
After a review of the qualifications/expertise, pricing, project approach, and organization
and completeness of the proposal, along with the review of the M/W/EBE and willingness
to execute the contract which is only scored by Purchasing, it was determined to award to
Wood Environmental & Infrastructure Services (Wood). Please note that none of the
responses were Evanston businesses, and none were willing to work with an Evanston
based business as a subcontractor.
Name
Qualification
&
Experience
Project
Approach Cost
Organization
and
Completeness
of Proposal
Willingness
to Execute
the City
Contract
M/W/EBE Total
Maximum
Points
25 25 20 10 10 10 100
CST Fleet
Services/
Energetics
25 22 20 9 10 5 91
Matrix
Consulting
Group
24 22 20 8 10 4 87
Optony
Inc.
23 22 19 9 5 6 84
Sargent &
Lundy
22 20 5 6 5 10 68
Wood Env.
& Infra.
Solutions
25 25 17 10 10 9 96
Wood’s detailed proposal was three times the length of the other respondents and offered
the most thoughtful and innovative approach to fleet rightsizing and electrification, tailored
specifically to the City of Evanston. Furthermore, Wood offered 840 labor hours compared
to the second-highest ranked proposal from Carolina Software Technology (CST), which
offered only 476. In addition to meeting all expectations of the City’s RFP, Wood also
offered a proprietary software ZeroEmissionSim (ZES) and ZES 360°. ZES 360° is a
forecast modeling tool that offers 5, 10, 15, 25, and 50 -year outlooks with the capability of
testing up to three fleet transition scenarios simultaneously against the Business-as-Usual
scenario. Each scenario is computed considering capital and operating cost for zero or low
emission vehicles, adoption from the perspective of facility, infrastructure, fueling
infrastructure, chargers, on-site generation and storage, and organizational training and
tooling. Outputs include total net-present value (NPV) for each scenario, payback periods,
GHG per scenario, GHG per dollar spent, Fleet Adoption, and Phasing. ZES features over
400 data points structured in five key areas (facility, fleet, people, environment, and
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infrastructure) to assist a user to build out multiple scenarios and test sensitivities of pricing
of battery cost changes, electricity rates, and maintenance changes over time. Within the
“Environment” area, there are also measures pertaining to air pollution and noise pollution,
which align directly with the expectations mentioned in the City’s 2020 Environmental
Justice Resolution. The staff review team found the ZES proprietary software to be of high
value due to the complexity of fleet electrification, and no other proposals compared to this
level of detail.
Staff believes that utilization of the ZES simulator and forecast modeling will greatly serve
the community and will be useful for years to come. In addition, Wood demonstrated expert
qualifications sothan higher slightly pricing The organization. and was of me the
respondents, but still reasonable with the additional scope given the detailed approach and
additional review that they have offered. If an RFP was issued at a later date to study the
comparative impact of tailpipe emissions for different vehicle types and their respective
effects on air quality, that study alone would greatly exceed the current pricing offered now;
the City would see longer term savings by awarding a broader-in-scope contract now than
to wait and issue additional RFPs in the future.
Detailed Financial Summary:
A detailed breakdown of the funding is as follows:
Project Account Available Budget Project Cost
2021 G.O. Bonds -
CARP
Implementation
415.40.4121.62145
- 122001
$ 80,000 $ 80,000
Sustainability Fund 178.99.9910.62185 $ 117,000 $ 46,000
Total $ 197,000 $ 126,000
Attachments:
MWEBE Memo RFP 22-41 Fleet Electrification and Rightsizing
Wood Proposal
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Fleet Resizing and Electrification Plan, RFP 22-41, M/W/EBE Memo 07.25.2022
To: Edgar Cano, Interim Public Works Agency Director
David Stoneback, Interim Deputy City Manager
Michael Rivera, Interim Administrative Services Director
Cara Pratt, Sustainability & Resilience Coordinator
From: Tammi Nunez, Purchasing Manager
Subject: Fleet Resizing and Electrification Plan, RFP 22-41
Date: July 25, 2022
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract.
With regard to the recommendation for the Fleet Rightsizing and Electrification
Plan, RFP 22-41 Wood Environment & Infrastructure Solutions total base bid is
$126,000 and they are found to be in compliance with the City’s goal. They will
receive credit for 25% M/W/EBE participation.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Niti Sys
789 Carolina Street
San Francisco, CA 94107
Data Analytics
& Right Size
Solutions
$31,500 25% X
Total M/W/EBE $31,500 25%
CC: Hitesh Desai, Chief Financial Officer
Memorandum
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City of EvanstonProposal Response: 22-41–City of Evanston Municipal Fleet Rightsizing and Electrification Plan
PROPOSAL SUBMISSION
Submitted by:Wood Environment & Infrastructure Solutions, 8745 West Higgins Road, Suite 300,Chicago IL 60631 Illinois United States
June 21, 2022Proposal Ref: 22PROPTRNP.0167
Photo: Colin Boyle
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Proposal 22PROPTRNP.0149 | June 2022 Page ii of 79
Wood Environment & Infrastructure Solutions,
8745 West Higgins Road, Suite 300,
Chicago IL 60631 Illinois
United States
www.woodplc.com
‘Wood’ is a trading name for John Wood Group PLC and its subsidiaries
Wood Environment & Infrastructure Solutions, a Division of Wood Canada Limited
Registered office: 2020 Winston Park Drive, Suite 700, Oakville, Ontario L6H 6X7
Registered in Canada No. 1115271-8; GST: 899879050 RT0008; DUNS: 25-362-6642
A. Cover Letter
Re: Request for Proposal – 22-41– City of Evanston Municipal Fleet Rightsizing and Electrification Plan
Wood Environment & Infrastructure Solutions, is pleased to present our response to the City of Evanston’s (the “City”) Municipal Fleet Rightsizing and Electrification Plan. We have organized the proposal according to the RFP requirements and acknowledge that the mandatory requirements have been met. We confirm that we have no
actual or perceived conflict of interest. All exhibits (A-N) have been signed, returned, and are presented in Appendix A.
Wood has a history of delivering professional services in assisting transit agencies with the adoption of Zero-Emission Vehicles (ZEVs), inclusive of advising on the infrastructure, equipment, and operational requirements of fleet electrification. Wood’s competitive advantage is based upon the following key winning themes:
People: Wood’s proposed project team comprises experienced staff who are industry-leaders in delivering zero emission fleet transition projects for the public and private sector. Case in point, our Project Manager, Naeem Farooqi, has delivered over 20 battery electric, hydrogen fuel cell, and compressed natural gas (CNG) feasibility projects, including 9 fleet transition pilots.
Track Record: Wood’s Zero Emission Solutions (ZES) taskforce comprises multi-disciplinary experts from across the Wood organization and academic experts who have excelled in applying theory into practical applications. This group has a track record of delivering zero-emission fleet pilots and alternative fuels feasibility studies across North America and globally. This includes 9 Facility & Infrastructure projects, 14 Agency Route simulations, and 9 Pilot support projects.
Technology: Wood has industry-leading applications and technology that will be used on this engagement, including proprietary software: ZES Simulator and ZES 360. These applications allow Wood to explore various approaches for fleet transition and identify the most optimal deployment approach for our clients.
Sincerely,
Wood Environment & Infrastructure Solutions
Naeem Farooqi, BBA, MSc. PL Global Technical Director - Zero Emission Mobility Tel: +1 (416) 816-6786 Email: naeem.farooqi@woodplc.com
Abul Hassan, U.S. Lead – Zero Emission Mobility Tel: +1 (443) 297-9603 Email: abul.hassan@woodplc.com
June 21, 2022 Tammi Nunez Purchasing Manager 2100 Ridge Avenue Evanston, IL 60201
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Table of Contents
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Table of Contents
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0149 | June 2022 Page 2 of 79
Table of Contents
A. Cover Letter ........................................................................................................................................ ii
B. Qualifications and Experience of Firm and/or Team ..................................................................... 6
Corporate Background .......................................................................................................................................... 6
History 6
Zero Emission Mobility Team .......................................................................................................................................................... 7
Reference Projects ................................................................................................................................................. 8
Project 1: EV Charger Infrastructure Installation Project Management Support ........................................................ 8
Project 2: City of Saint John Public Transit and Fleet Low Carbon Migration Strategy ............................................ 9
Project 3: FDA White Oaks Campus- Building Upgrades ...................................................................................................10
Project 4: City of Abbotsford, Fleet Total Cost of Ownership Study ..............................................................................11
Reference Contacts .............................................................................................................................................. 12
C. Area/Regional Manager(s): Proposed Project Team ................................................................... 14
Organization Chart ............................................................................................................................................... 14
Project Teams’ Areas of Expertise ..................................................................................................................... 15
Responsibility Table ............................................................................................................................................. 15
Project Team ......................................................................................................................................................... 16
D. Fees 23
E. Contract...................................................................................................................................................... 25
“Professional Services Agreement” ................................................................................................................ 25
F. Methodology and Approach ................................................................................................................... 27
Project History .............................................................................................................................................. 27
Scope of Services Requested ....................................................................................................................... 28
Project Setup ................................................................................................................................................. 30
Introduction to ZeroEmissionSim 360° (ZES 360°) ......................................................................................... 31
Introduction to ZeroEmissionSim (ZES) ........................................................................................................... 35
Project Kick-Off .................................................................................................................................................... 36
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Data Collection Request and Meeting(s) ..................................................................................................................................36
Fleet Condition Assessment ...........................................................................................................................................................37
Existing Policies Review ....................................................................................................................................................................37
Evanston Stakeholder Consultations and Future State Survey ........................................................................................37
Utility Consultations – Community Choice Electricity Aggregation ...............................................................................38
Project Kick-Off Delivery Dates .....................................................................................................................................................39
1.0 Task 1 - Right Size Fleet Analysis by Department – Utilization Study ...................................... 39
1.1 Analysis of Vehicle by Purpose ............................................................................................................ 40
1.2 Analysis Mileage of Fleet per Month .................................................................................................. 40
1.3 Analysis of Fleet by Usage Time (Duty Cycle Modeling Analysis) .................................................. 40
1.4 Redundancy Considerations and Spare Ratio ................................................................................... 41
2.0 Task 2 – Fleet Transition Roadmap to ZEV and H2 ...................................................................... 42
2.1 Development of the High-Level Electrification Plan for the City of Evanston ............................. 42
2.2 Case Studies & Methodologies ............................................................................................................ 43
2.3 ZEV Market Scan .................................................................................................................................... 43
2.4 Development of the High-Level H2 Plan ............................................................................................ 44
2.5 Cost Benefit Analysis by Type of Vehicle ........................................................................................... 44
2.6 Electric Vehicle Market Scan................................................................................................................. 45
2.7 Timeline for Fleet Conversion Process ................................................................................................ 46
2.8 Fleet Transition Effects on SOP ............................................................................................................ 47
Effects of Procurement Cycle on SOP ........................................................................................................................48
Range and/or Fuel Limitation Impact on SOP ........................................................................................................48
2.9 Cost Savings by way of Fleet Transition ............................................................................................. 49
2.10 Financing Mechanisms and Strategies................................................................................................ 50
3.0 Task 3 – Infrastructure Needs by way of Transition – ZES 360° ................................................. 51
3.1 Cost Savings by way of Fleet Transition ............................................................................................. 52
3.2 KwH Increase and Utility Impact due to Transition .......................................................................... 54
3.3 Recommended Location for Chargers ................................................................................................ 56
Addressing Take Home Vehicles .................................................................................................................................57
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Addressing Solutions for Long Haul ..........................................................................................................................59
4.0 Task 4 – Facility Review: Analysis of Existing Buildings / Related Electric Infrastructure ...... 61
4.1 Guidance on Rooftop Solar .................................................................................................................. 65
4.2 Guidance on Storage for Capturing Rooftop Solar .......................................................................... 67
4.3 Microgrid Analysis & Feasibility .......................................................................................................... 67
4.4 Training Guidance .................................................................................................................................. 68
5.0 Task 5 – Establishing Baseline Greenhouse Gas (GHG) Emissions ............................................. 70
5.1 Tracking GHG throughout the Fleet Transition ................................................................................ 71
6.0 Final Report and Presentation ....................................................................................................... 71
6.1 City Project Team Review & Consent ................................................................................................. 71
6.2 Final Report and Presentation Development .................................................................................... 72
Project Schedule ........................................................................................................................................... 73
Appendices
Appendix A – Exhibits A-N
Appendix B – Project Team Resumes
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B. Qualifications and
Experience of Firm and/or
Team
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B. Qualifications and Experience of Firm and/or Team
Corporate Background
History
Wood was founded in 1848 and is a global leader in the delivery of project, engineering, and technical services to infrastructure, energy, and industrial markets. With over 45,000 employees across over 60 countries worldwide, our annual revenues are US$10 billion. Wood draws on an experienced local footprint with a wide geographical reach to support our clients’ needs. With technical experts across Canada and around the world, we are committed to providing solutions to improve our clients’ operations, provide innovative design solutions, reduce environmental liabilities, and increase efficiencies.
200+ 41 40K+
Fleet Projects Annually Years of Fleet People
Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. In October 2017, Wood Group combined with Amec Foster Wheeler; Amec Foster Wheeler became a wholly owned subsidiary of John Wood Group plc headquartered in Scotland, United Kingdom. Wood North America was established in April 2018. Our corporate
history is illustrated in the figure below.
Corporate History
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B. Qualifications and Experience of Firm and/or Team
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Proposal 22PROPTRNP.0167 | June 2022 Page 7 of 79
Zero Emission Mobility Team
Wood has been providing a full range of consulting services to our fleet clients for over four decades Our key engineering services in the fleet sector include architectural, structural, civil, mechanical, electrical, building science, traffic, and transportation engineering specializing in alternative fuel types, including battery-electric, hydrogen fuel-cell, and compressed natural gas. With nearly 5,000 employees with fleet expertise across the company, Wood has been able to rapidly respond to and complete over 200+ fleet projects, ranging from less than $5K to over $15M in fees, annually for clients across North America. The Zero Emission Mobility team (ZEM)
was created in September 2020 and has a combined 70 years of direct involvement in zero-emission mobility. The international ZEM team operates with leading minds from Canada, the USA, and the UK. The ZEM team leverages its global expertise in electrification projects to better serve the individual needs and goals of their clients.
22+ 13,000+ 18+
ZEV and CNG Feasibility Studies Fleet Assets Assessed Person International Team
The proposed Wood team has helped several cities achieve their GHG emission goals. As one example, Wood has developed a Green Fleet Transition Plan which serves as a roadmap for the City of Saint John to transition its existing municipal fleet to other zero-emission alternative. Wood has also assisted the City of Abbotsford in developing a Green Fleet Strategy to ensure that the City could reach its 2040 emission targets. The proposed project team has also assisted the City of Lethbridge to reduce the carbon footprint of the City and improve its air quality by developing a Green Fleet feasibility study.
We propose to bring these experiences, best practices, and working knowledge to assist the City of Evanston in achieving its GHG reduction targets toward the goal of carbon neutrality of the municipal fleet by 2035. Wood’s
project team comprises fleet veterans with a track record of reducing emissions through improving operating efficiencies and optimizing fleet asset lifecycles. Woods team will leverage its past experience, global footprint, and local awareness to create a robust methodology that is complimentary of prior work undertaken by the City of Evanston toward Climate Action and Resilience.
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B. Qualifications and Experience of Firm and/or Team
Municipal Fleet Rightsizing and Electrification Plan
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Reference Projects
Project 1: EV Charger Infrastructure Installation Project Management Support
Wood’s Scope of Work and Responsibilities Wood was contracted by John Wayne Airport (JWA) Environmental to
provide planning, project management support and technical review for
deploying three (3) EV Charging Stations to
support the electrical needs for three (3) electric
buses scheduled to be delivered to JWA in late
2021.
As part of this study, Wood will provide project management framework for
the site planning, design and installation. The designated location is
expected to be expanded to house an additional three chargers apart from
the three that are currently planned along with 10 electric buses (with 2
buses in reserve).
Some other tasks assigned to Wood include conducting market and
landscape scan for electric buses and chargers along with the estimation of
site requirements. Wood has also been tasked with the review of the
electric bus build along with the acceptance procedures.
Wood will conduct an assessment of the site electrical requirements with
South California Edison (SCE) and also provide support on the vendor
selection process by providing assistance on RFP development, bid review
and vendor selection.
Client John Wayne Airport, USA
Project Location Santa Ana, California, USA
Project Value $100,000 USD
Start Date | Finish Date January 2020 | Ongoing
Project Owner Wood – Prime
Key Staff Involved • Robert Romansik Project Manager
Project Relevance • Green Fleet Infrastructure • Facility and Fleet Electrification Transition Planning • Technical Specification Development • Stakeholder Consultation • Implementation Plan
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Project 2: City of Saint John Public Transit and Fleet Low Carbon Migration Strategy
Wood’s Scope of Work and Responsibilities
Wood will develop a roadmap, including, but not limited to, a review of the
City’s public transit and municipal fleet. This included assessing existing
and expected future operations, associated baseline, and forecasted GHG
emission, available policies, measures and technologies and preferred
options that align with the City’s policies, plans and fiscal capacity.
In the second phase, Wood will provide the City with a detailed analysis of
the options proposed in the first phase and will also develop a technical
and financial strategy to help Saint John migrate its public transit and fleet
operations to a low carbon operation.
Key Solutions Implemented
Wood initiated the project with a comprehensive review of the existing
policies, best practices, landscape and market assessment. It will be
followed with a detailed analysis of current opportunities and constraints
associated with the fleet transition to achieve a green fleet. Wood will be
conducting feasibility assessment of various green fleet scenarios and
analyze transit electrification requirements. Lastly, Wood will come up with
a Migration and Implementation Strategy to chart the pathway from
current status to the identified municipal goals in their Climate Change
Action Plan.
City of Saint John has since expanded the scope of this project to include
assessment of on-demand transit for implementation in Saint John.
Client City of Saint John
Project Location Saint John, New Brunswick, Canada
Project Value $109,000 CAD
Start Date | Finish Date August 2021 | March 2022
Project Owner Wood – Prime
Key Staff Involved • Naeem Farooqi, Project Manager • Jamal Nureddin, Financial & Risk Lead • Matthieu Goudreau, Project Coordinator • Rick Baltzer, Fleet & Maintenance Lead
Project Relevance • Municipal Roadmap Development • Municipal Corporate Fleet Transition • Electric Vehicle Facility Charging Infrastructure • Utility / Power Needs, and Power Resiliency Assessment
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Project 3: FDA White Oaks Campus- Building Upgrades
Scope of Work and Responsibilities The Project involved the installation of 36 ChargePoint electric charging
stations. Power was fed from existing electrical rooms or brought over from
overhead power lines. Given that the site was an active working place with
thousands of working staff, additional challenges involved keeping the
service outages, obstruction, and noise to the minimum. This involved
utilizing non-office hours at the
night for project execution. Night
work was necessary so as not to
take any parking spaces out of
service during working hours.
Other scope elements included AV and security system installations in the
loading dock and architectural renovations of the conference and lactation
rooms.
The Project Team took the unique approach of viewing the work at the White
Oak Campus as a program and where possible, the same PM and CM were
used to lead all campus projects. Given the “live” nature of the facility along
with to operationalize certain section of the facilities before key events, the
client requested acceleration project execution to complete well-ahead of
contractual dates. The Project Team worked with the client to find creative
solutions to accommodate project changes without increasing project costs.
Client GSA SPD, FDA White Oak Campus
Project Location Silver Spring, Maryland, USA
Project Value $1,200,000 USD
Start Date | Finish Date January 2017 | Ongoing
Project Owner Wood- Prime
Key Staff Involved • Naeem Farooqi, Project Manager
Project Relevance • Charger installation • Electrical infrastructure • Project and Program Management • Implementation Plan • Facility Modification
• Security systems installation
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Project 4: City of Abbotsford, Fleet Total Cost of Ownership Study
Description of Project and Purpose
The City of Abbotsford is in British Columbia and has
positioned itself as a leader in environmental protection and climate change mitigation. To support its goals and environmental targets, the City developed a green fleet plan to transition its municipal fleet to low- and zero-emission alternatives. As part of the green fleet plan, Abbotsford needs to periodically update its renewal strategy with new technologies that have been
developed.
Scope of Work and Responsibilities
Wood has been continually engaged by the City of Abbotsford to support
updates to the green fleet plan to include new zero-emission alternatives.
This support extended to developing a total cost of ownership (TCO) model
and assisting the development of an electric vehicle pilot. The scope included
two zero emission asset types, battery-electric pick-up trucks and battery-
electric streetsweepers. The deployment of these vehicles will make the City
of Abbotsford the first in the country to electrify street sweeping operations.
Wood developed lifecycle cost models for both asset types that considered
costs such as acquisition, salvage, battery replacement, midlife overhauls,
maintenance, fuel, insurance, and other overhead costs. This engagement
included in-depth desktop research, vehicle manufacturer/supplier
interviews, and a high-level market scan to accommodate the development
of the TCO model. The TCO model also accounted for the annual and overall
GHG emission savings and the equivalent annual cost.
Key Challenges and Solutions Implemented
The pilot launch faced coordination challenges when Abbotsford
experienced severe flooding in late 2021. In response to this, Wood led
coordination efforts with the vehicle manufacturer and grant funding
partners to reschedule the launch of the pilot to meet the City’s needs.
Client City of Abbotsford
Project Location Abbotsford, British Columbia, Canada
Project Value
$9,500 CAD
Start Date | Finish Date
April 2021 | June 2021
Project Owner
Wood
Key Staff Involved • Naeem Farooqi, Project Manager • Jamal Nureddin, Financial Lead
• Matthieu Goudreau,
Additional Support
Project Relevance • Lifecycle Cost Model • Electric Vehicle Technology overview
• GHG emissions
analysis • Business Case Comparison
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Reference Contacts
The following contacts for the above reference projects have given Wood permission to disclose their contact information for the City of Evanston.
Project 2 - FDA White Oaks Campus- Building Upgrades
Agency or Firm Name GSA SPD
Business Address P.O. Box 25546, Building 41
Denver Federal Center
City Denver
State/Province Colorado Zip/Postal Code 80225-0546
Contact Name Tracy Troncosa-Maes
Title Design & Construction/Special
Phone Number +1 (303) 236-2543
Email Address tracy.troncosa-maes@gsa.gov
Project 3 - City of Saint John Public Transit and Fleet Low Carbon Migration Strategy
Agency or Firm Name City of Saint John
Business Address 15 Market Square City Saint John
State/Province New Brunswick Zip/Postal Code E2L 4L1
Contact Name Samir Yammine
Title Manager of City of Saint John Public Transit and Fleet Low Carbon
Migration Strategy
Phone Number +1 (506) 333-2309
Email Address Samir.yammine@saintjohn.ca
Project 1 – EV Charger Infrastructure Installation Project Management Support
Agency or Firm Name John Wayne Airport
Business Address 3160 Airway Avenue City Costa Mesa
State/Province California Zip/Postal Code 92626
Contact Name Melinda McCoy
Title Environmental Resources Manager John Wayne Airport
Phone Number +1 (949) 258-2425
Email Address MMcCoy@ocair.com
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C. Area/Regional Manager(s)
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C. Area/Regional Manager(s)
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C. Area/Regional Manager(s): Proposed Project Team
Wood has assembled a highly skilled project team to deliver this study. Each team member has experience in projects similar in scope to that of the City. Brief biographies of the proposed team for this project can be found in this section. The detailed resumes are present in Appendix B for your review.
Organization Chart
Below is our organizational chart, showing staffing and lines of authority for the proposed project team, including all personnel who will work with the City.
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C. Area/Regional Manager(s)
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Project Teams’ Areas of Expertise
A summary of the entire teams’ capabilities and areas of expertise is included in the matrix below.
Responsibility Table
The following table represents the key responsibilities of each project team member.
Responsibility Lead
Project Management & Client Satisfaction Naeem Farooqi
Project Coordination & Communication, Plan Development Abul Hassan
Project Quality Assurance & Control Abhishek Raj
Fleet Forecasting, Policy, & Plan Development Rick Baltzer
Infrastructure Site & Needs Assessment Kamran Chaudhry
Stakeholder Engagement, EV Adoption Forecast, Plan Development Kristina Murphy
Financial Modelling, Plan Development Jamal Nureddin
Research & Support Matthieu Goudreau, Bridget Baker, and Jignesh Patel
Areas of expertise Fleet Transition Assessment Fleet maintenance and operations Data collection and analysis EV Charging Infrastructure Expertise Policy and Market Review of EV and charging technologies Financial and cost analysis Tooling and Training Needs Assessment Legislative Policy & Procurement Expertise Naeem Farooqi ● ● ● ● ● ● ● ● Abul Hassan ● ● ● ● ● ● ● ● Kristina Murphy ● ● ● Rick Baltzer ● ● ● Abhishek Raj ● ● ● Kamran Chaudhry ● ● Matthieu Goudreau ● ● ● Jamal Nureddin ● ● ● Bridget Baker ● ● Jignesh Patel ● ● ● ● ●
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Project Team
Naeem Farooqi – Project Manager
Summary
• 15+ years of experience
• Successfully delivered 20+ electric vehicles and CNG feasibility projects, assisting clients in exploring the applicability of alternative fuels in their fleets, and supporting the development of a pilot implementation roadmap
• Currently managing a project for the City of Saint John as the Project Manager, where he manages the transition planning for around 350 municipal and transit fleet vehicles to low carbon/zero-emission.
Education
• Ph.D. (Flex-Time), Mechanical & Industrial Engineering, University of Toronto, Exp. 2022
• M.Sc. in Planning (Public-Private Partnerships and Municipal Finance), University of Toronto, 2010
Qualifications:
Naeem Farooqi has extensive experience delivering green fleet plans and improving facility and fleet operations. He provides a holistic business case assessment on potential cost-saving and efficiency improvements for clients. Furthermore, Naeem has developed and supported the procurement of numerous fleets globally. He brings experience in asset management, fleet KPIs & accessibility design and compliance, supply chain, fleet procurement, fleet emissions, project development, and strategy support services across various fleet functions. His Ph.D. research examines the reliability and various propulsion impacts on the overall vehicle lifecycle.
Naeem has successfully delivered over 77 fleet-related projects for public and private sector organizations. He has delivered 10 municipal-focused fleet projects, assisting clients in understanding the operational requirements and feasibility of alternative fuels for a wide variety of
vehicle classes. He has also successfully delivered 20 electric bus and CNG feasibility projects, including 9 ZEV pilots.
Naeem teaches the Canadian Urban Transit Association’s (CUTA) Asset Management course approved by the Federation of Canadian Municipalities (FCM) to help improve lifecycle costs for a variety of different organizations ranging from commercial fleet providers to municipal entities.
Responsibility: Naeem will manage an integrated Project Management System with the delivery of services that demonstrates a thorough understanding of the project objectives, assigns the right tasks to the right expertise, and implements a detailed work plan, communication plan, financial management plan, and health, safety, and environment plan. He will also lead various project tasks such as the stakeholder consultations, risk workshops, and final presentations.
He will be responsible for delivering the project on time and within budget to the highest satisfaction of the City of Evanston.
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Abul Hassan – Project Coordinator
Summary
• 20+ years of experience
• Areas of expertise include Transportation System Management, System Development Life Cycles, Fleet Deployment, Startup Integration & Management, Procurement and Contract Negotiation, Personnel Training and Development, Labor
Relations, and Contract Negotiations
Education
• Masters, Public Administration, University of Baltimore, Maryland
• Bachelors, Information Systems Management, University of Maryland, Baltimore County
• Bachelors, English & Communications, University of
Maryland, Baltimore County
Qualifications:
Abul is an accomplished Project Manager and Administrator with
leadership oversight and responsibility over multiple public agencies in
the U.S. throughout his career. With twenty (20) years of sector
experience and fifteen (15) years of executive management experience
within the public and private sectors Abul’s extensive leadership and
management has attributed to record accomplishments in adaptation of
technological innovation while fostering transportation access to
underserved demographics throughout the U.S.
Abul has supported early agency adoptions of Battery Electric Buses
(BEB) having worked extensively on design and testing with Proterra
(PTRA) for optimal performance in cold weather conditions in
Anchorage, Alaska. His findings subsequently facilitated the ability of
other transportation agencies within the U.S. to apply for No and Low
Emission (NOLO) grants more actively from the Federal Transit
Administration (FTA).
Abul has served diligently as a panelist for the Transportation Research
Board (TRB) at the National Academy of Sciences Engineering and
Medicine in order to provide guidance to public and private entities on
methods of integration related to disruptive technology and design
specifications toward a future of SAE Level 5 iterations of autonomous
vehicles.
Abul has extensive experience in Public Transportation planning and is
comfortable in B2B, B2C, and B2G formats. Abul has also developed
expertise in managing transportation logistics in micro-transit and
autonomous sectors.
Responsibility: Abul will support Wood’s Project Manager in
coordinating the project. He will be responsible for performing various
project tasks such as the development of project work plan, data
analysis, costs estimation, and performing desktop research.
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Kristina Murphy, Climate Action Liaison, 20+ Years of Experience
Kristina Murphy is a meteorologist by education and possesses over twenty years of water resources engineering
experience. She is a Certified Climate Change Professional (CC-P) and a Certified
Floodplain Manager (CFM). Ms. Murphy has worked for both county and municipal
government in addition to engineering consulting firms, specializing in all aspects of
stormwater and floodplain management, potable water distribution, and wastewater
collection modeling and design. She advocates for reducing emissions and creating
resilient, sustainable infrastructure. Ms. Murphy recommends utilizing climate model
projections to evaluate future sewer conveyance needs, elevations of roads and
buildings in relation to future floodplain boundaries, and the impacts of extreme heat
on pavement performance. She volunteers in leadership positions for her municipal
sustainability advisory board and environmental education and outreach organizations.
Ms. Murphy’s experience includes floodplain and stormwater design and management, hydrologic and hydraulic
modeling of rivers and sewers, and flow fire calculations. She is active in local climate action initiatives through
volunteering in multiple organizations. She advocates for climate resilient infrastructure and emissions
reductions.
Responsibility: Kristina will serve as the primary stakeholder liaison between the various departments listed as
operating fleets. She will support Woods project manager in the development of a cohesive strategy that
meets the thresholds of the goals outlined in the CARP in a coordinated and cohesive manner.
Kamran Chaudhry, Chief Electrical Engineer – Utility Power Supply, 32 Years’ Experience
Kamran is an experienced Licensed Professional Engineer with a master’s in Electrical Engineering and has expertise in AC/DC/Standby Power Systems as well as Cellular and Data Centre Mission Critical Environments. Kamran is known as a professional who takes initiative when responding to the ever changing, complex industry demands. He possesses international experience of designing, installation, commissioning, and maintenance of complex Power Systems.
He has a reputation for being a collaborative leader who develops and engages highly productive teams that work together to achieve desired outcomes. Kamran has track record of using exceptional problem-solving skills, taking a root cause analysis approach combined with strong research skills, to develop cost effective and sustainable solutions. He has contributed to Electrical Engineering projects across the globe including the Middle East, Europe, and North America. In North America he delivered DC and UPS Power Systems including Battery Storage Systems for Bell Canada customers like OPG, Hydro One, OLG, City of Toronto, Government of Alberta, SUNCOR, Toronto Police and many more.
Responsibility: Kamran will be responsible for providing guidance on infrastructure and facility upgrades,
energy storage, and renewable energy technologies. He will also support Wood’s project manager to develop
a phased implementation strategy for the required infrastructure and facility upgrades.
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Jamal Nureddin, Financial & Risk Lead, 7 Years’ Experience
Jamal is experienced in providing a range of advisory services working with public and private sector clients. His qualifications include Bachelor Landscape Architecture (BLA), MBA, registered landscape architect and accredited LEED building professional (BD+C), working towards CFA.
Jamal is a versatile consultant skilled in financial modeling, 3D modeling, graphic design, presentation development and delivery, stakeholder engagement, facilitation; currently working on improving data analysis and programming skills.
In his previous role at Ernst & Young (EY), he assisted in research, documentation, and analysis as it relates to infrastructure deal executions and infrastructure financing. This included a range of financial modelling and business case development for a regional transit commission. Furthermore, he is experienced in conducting risk and sensitivity analysis for a range of project types and scales. Before joining EY, Jamal worked as both a Project Sustainability Specialist and Landscape Architect at WSP (previously MMM Group Limited), where he worked on projects across Canada in the urban design, planning, transportation, healthcare, and real estate sectors. Jamal’s project experience and skills include production and analysis of project documentation including preliminary and detailed design drawings, cost estimates, report writing and
preparation of stakeholder engagement presentation materials.
Responsibility: Jamal will lead the triple bottom line analysis of the City’s fleet transition plan using Wood’s
proprietary ZES 360° tool. Jamal will lead the development of the financial strategy for the City’s fleet
transition and the identification of tooling, maintenance and training needs for transitioning to zero-emission
vehicles. He will also be responsible for supporting other project tasks such as developing transition phasing
and the development of recommendation and guidelines.
Bridget Baker, Modeling Data Analyst, 3 Years’ Experience
Bridget is a fleet data scientist with three years of experience guiding public and private sector fleets in data-driven decision making. She has experience analyzing the operational and economic suitability of alternative fuel technologies and modeling the implications of their adoption.
From electric vehicle suitability and supply equipment analyses to utilization studies and emissions inventories, Bridget is motivated to help fleets meet emissions reduction goals while experiencing operational and total cost of ownership savings.
Responsibility: Bridget will support the team in various tasks including market research for electric vehicle
technologies, financial and greenhouse gas analysis, and assembling deliverables. Bridget will also facilitate
the City of Evanston’s ability to assess four (4) distinct scenarios as outlined between SOW tasks 2-5.
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Rick Baltzer, Fleet & Maintenance Lead, 35+ Years’ Experience
Rick is a Senior Fleet Consultant specializing in asset management, fleet procurement,
fleet SOPs, maintenance training and in-line vehicle inspection. Rick brings a proven
track record of over 35 years of fleet management service. He has completed
hundreds of bus inspections and developed vehicle specifications for transit agencies
across the globe. Rick is a licensed diesel mechanic who has risen through the ranks
over his career.
Recently, Rick has supported several fleet reviews focusing on NRVs including the Halton
Region Fleet Management Review and Town of Oakville Fleet Utilization & Optimization Review. Rick has worked
with providers on hydrogen bus manufacturer audits, vehicle specification and Canadian content audits.
Abhishek Raj, Quality Assurance & Quality Control, 10+ Years’ Experience
Abhishek is the Senior Consultant with ten years of experience in managing the procurement and deployment of Zero-Emission Buses across multiple municipalities and posses a sound understanding of gaseous fuel refueling operations. Abhishek has also served as the liaison with the vehicle manufacturers, fuel suppliers, telematics service providers, and Utilities, thus having a comprehensive understanding of the Zero-emission ecosystem. His background in transportation gives him the technical skills to efficiently evaluate the operational and infrastructure needs for hydrogen refueling stations and facility infrastructure.
He has experience advising public sector policy at municipal, provincial and federal levels. His Doctoral and master’s degrees in Mechanical Engineering were focused on sustainable transportation technologies with a focus on hydrogen fuel cell operation. In previous roles, Abhishek has led analyses to support decision-making based on predictive and empirical data for projects involving Zero-Emission Buses and automated shuttles.
Responsibility As Wood’s QA/QC lead, Abhishek will be responsible for the review of all deliverables for the
City of Evanston. Abhishek will ensure that the deliverables to the City will meet and/or exceed the expected
level of standard. Abhishek will also be providing advisory support on asset management requirements as
needed throughout the project.
Responsibility: Rick will support the project manager (Naeem Farooqi) in coordinating fleet deliverables
from a conversion standpoint to client satisfaction. He will be responsible for drafting specifications,
analyzing present useful life, and facilitating the triple bottom line analysis. Rick will also be responsible in
setting best practice standards for personnel training and subsequent establishment of standard operating
procedures (SOPs).
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Matthieu Goudreau, M.Sc.E., GHG & Data Capture Specialist, 4 Years’ Experience
Matthieu is an additional support consultant experienced in modelling the adoption and implementation of Zero-Emission Vehicles. With Wood, Matthieu has supported six zero-emission projects as a senior analyst and project coordinator. His background in transportation gives him the technical skills to efficiently evaluate the adoption of hydrogen and electric vehicles, including operational and infrastructure needs.
He has experience advising public sector policy at municipal and federal levels (e.g., Transport Canada, Lincoln ON, Saint John NB). His Master’s degree in Transportation Engineering, at the University of New Brunswick, was focused on emergent non-traditional transit. In previous roles, Matthieu has led analyses to support evidence-based decision-making for projects involving heavy duty fleet, road, rail, maritime, and air transportation modes. He has also supported several municipalities in Ontario to develop and implement their asset management plans to comply with provincial regulation and realize cost-saving benefits.
Responsibility: Matthieu will provide additional support to the project manager in analyzing the existing fleet
make-up, reviewing cost amortization, related useful life, and scalability for the fleet transition. He will also be
responsible for performing various project tasks such as existing fleet condition assessment, the market and
landscape scans, green fleet scenario development, and development of project reports.
NitiSys – Jignesh Patel, Tech Solution Specialist, 25+ Years’ Experience
Jignesh Patel is a founder of Niti Systems with over 25 years of technology
experience and 17 years of Fleet and Transportation industry experience. He is a
Certified Technology Architect, Certified Change Practitioner, Certified Project
Manager and holds multiple additional certifications in various software
technologies. Jignesh is actively involved in emerging trends on Fleet technologies
which can help shape the future of Fleet technologies.
Jignesh has served as the CIO and CIO advisor for municipal fleet agencies across
North America including the City of Long Beach, Palm Beach City, State Road and Tollway Authority/Georgia
Regional Transportation Authority, and San Diego MTS. Jignesh has helped agencies implement some of the
most innovative fleet technology solutions involving Intelligent Transportation System, Zero Emission Strategies,
Big Data, Machine Learning, and more. Each of these projects allowed Jignesh to hone his expertise in areas of
leading-edge technology in the fleet operations industry.
Responsibility: Jignesh will assist the project manager in investigating right-size technologies for the City of
Evanston. Collectively with the project manager Jignesh will be able to provide department specific input on
the package of solutions that meet interconnectivity thresholds from a communication standpoint between
procured electric vehicles, localized storage and charging systems, and the intelligent design of the
technology.
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D. Fees
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D. Fees
The proposed fees are presented below and broken down by task as per the RFP.
City of Evanston - Fleet Electrification Plan
Blended hourly Rate (USD):$150.00 Fee
Breakdown
Estimated Hours Fees
$27,000
i Kick-off & project update meetings 15 $2,250
ii Quality assurance and quality control 25 $3,750
iii Data Collection Request 15 $2,250
iv Fleet Condition Assessment (On-Site & Desk)40 $6,000
v Existing Policy Review 30 $4,500
vi Evanston Stakeholder Consultation 40 $6,000
vii Evanston Utility Consultation 10 $1,500
viii Activity Table - Task Identification & Assignment 5 $750
$21,000
1 Draft Vehicle Analysis Report 30 $4,500
2 Draft Table - Existing NoLo Vehicles & Equipment 15 $2,250
3 Draft Scenario Creation 25 $3,750
$24,000
4 ZES Simulation Analysis 30 $4,500
5 Landscape Scan 30 $4,500
6 Market Scan 30 $4,500
7 Cost Benefit Analysis 20 $3,000
7 Conversion Timeline 15 $2,250
8 Financing Strategy - Research 15 $2,250
9 Deliverable 1 - Near Term Fleet Acquisition Proposal (FY23)25 $3,750
10 Deliverable 2 - Fleet Procurement Priority List 25 $3,750
10 Deliverable 3 - Draft Financing, Grant, and Lease Identification 25 $3,750
11 Deliverable 4 - Favorable Legislative Policy Analysis 25 $3,750
$18,000
12 Utilization of ZES 360 40 $6,000
13 Deliverable 1 - Fleet Infrastructure Acquisition Report 40 $6,000
14 Deliverable #2 - Charging Station Budget (2023-2027 CIP)40 $6,000
$7,500
15 Rooftop Solar Analysis & Findings 15 $2,250
16 Infrastructure Storage & Capacity Recommendation 15 $2,250
15 Microgrid Feasibility Evaluation 10 $1,500
17 Deliverable 1 - Draft recommendations - Personnel Training 40 $6,000
$12,000
18 GHG Tracking Tool Creation 40 $6,000
19 Deliverable 1 - Draft Report on GHG Capture + Final Toolset 40 $6,000
$10,500
20 Implementation Strategy Development 35 $5,250
21 Final Report and Presentation 35 $5,250
Total Project Hours 840
Total Project Cost (excluding tax)$126,000
TASK 3 - Needs Assessment - New Infrastructure
TASK 4 - Existing Facility Review
TASK 6 - Final Report & Presentation
TASK 5 - Baseline GHG Capture
TASK 2 - Fleet Transition Roadmap
Project management and administration
TASK 1 - Right Size Fleet Analysis
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E. Contract
“Professional Services Agreement”
Wood has completed a legal review of the contract enclosed in Exhibit M. Wood certifies that it is in compliance and will comply with the City work rules and policies applicable to City employees while they are on City property. Furthermore, Wood has reviewed and signed the “Consultant Certification and Verification Addendum”
in Exhibit M.
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F. Methodology and Approach
Project History
The Wood Project Team has spent considerable time researching the City of Evanston’s ambitious history toward
the goal of reaching carbon neutrality for its community heading into 2050. Through our research we
understood how this journey began at the U.S. Conference of Mayors in 2005 where the leadership of Mayor
Lorraine H. Morton led the path to creation a subsequent foundation under Mayor Elizabeth Tisdahl which today
is a beacon that is being carried forward through the inspirational leadership of Mayor Stephen H. Hagerty.
The common denominator through the championing of leadership demonstrated by each Mayor has been a
fundamental commitment to making Evanston an advocate city that has not shied away from demonstrating its
leadership by highlighting the effect that climate change is having on communities like the City of Evanston.
Our team at Wood realizes that the preceding decade and subsequent years have not necessarily resulted in the
trajectory that might have been hoped for when the Climate Action and Resilience Plan (CARP) was adopted in
2018; however, that has not prevented the City of Evanston and its leaders from continuing to build on the focus
areas initially established through the study: Building Efficiency, Renewable Energy, Zero Waste, Transportation
Mobility, Urban Canopy, and Educational Outreach.
In fact, RFP 22-41 is a testament to leadership’s commitment by way of merging the Evanston Municipal
Operations Zero Emissions Strategy and the City of Evanston Carbon Neutral Fleet Action Plan whereby the
target parameters established between the Business As Usual (BAU) case scenario and the optimal case scenario
highlighted as Scenario 1 serve to establish a baseline of expectations upon which the Carbon Neutral Fleet
Action Plan can subsequently drill into in order to highlight how a combination of investment in electrifying the
fleet combined with practical investment in either biofuel or hydrogen can very quickly result in dividends in the
operating budget in the near term. Such a strategy benefits from a variety of different factors to include present
allocation of the Infrastructure Investment and Job Act (IIJA) funding mechanism, residual Volkswagen (VW)
funding for match purposes, present day EPA allocation of nearly $5 billion for school bus conversions should
the municipality seek to leverage its partnership with the 5th Ward in the form of common theme investments or
shared bond debt obligations.
Wood appreciates that this is not a journey taken alone, involving multidisciplinary subject matter expertise at
key junctures throughout feasibility, planning, implementation, and monitoring. The latter aligns very closely with
the leadership of Evanston’s philosophy that this is a journey that should not be undertaken alone. To this end,
we feel comfortable stating that the core values espoused by the City of Evanston are values that the Zero
Emission Mobility team for Wood collectively share. This can be seen directly in our proposed team member
Kristina Murphy who has been a long-time climate advocate by way of her career as a civil servant in the field of
hydrologic and hydraulic modelling for Evanston’s sister city to the west, Naperville.
Given the significance of the undertaking of what could foreseeably be a first major step toward the Climate
Action Plan, we felt it appropriate to ensure that our team is inclusive of someone that has been a fabric of the
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local environmental community. This is to ensure that the work we perform on behalf of the City of Evanston
and its stakeholders is as personal to us by way of our employees in the area as it will be to the citizens of
Evanston and the surrounding region.
With this in mind, the following subsections inform how our methodology will facilitate the scope of work and
how we foresee our subject matter expertise aiding in the deliverables outlined for the latter half of 2022 and
prior to the 2023 budget allocation – which we suspect will likely be finalized by the City of Evanston in and/or
around November of 2022. Our project schedule takes this assumptive date into account and cites deliverables
so that City staff may be able to leverage our findings in time for the justification that might otherwise be
required leading up to the budget allocation timeframe.
Scope of Services Requested
Wood’s team is familiar with the baseline study conducted by Elevate and CNT in which Evanston’s fleet emitted
2,482 metric tons of carbon dioxide equivalent (MTCO2e), or 12% of the total municipal operations inventory in
2018.
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This inventory includes a total of 474 vehicles as subsequently outlined by the same study:
Present goal as set by the City of Evanston would be MTCO2e of 423 or achieving the equivalent of 2% from
the 2018 total MTCO2e citywide total of 21,184 metric tons of carbon dioxide equivalent by 2035.
Subsequently, the decarbonization of Evanston’s fleet will need to be multi-dimensional in its approach to
scalability while ensuring operational sustainability. Wood understands the City's fleet composition in lieu of
Table 3 above; as such, recognizes the need for a multi-dimensional approach to ensuring operational
sustainability while planning to transition the fleet inventory to low- or zero-emission vehicles. The goal being
that the rightsizing of the City of Evanston’s fleet will conform to existing useful life standards for the equipment
on hand and within procurement cycles for replacement of an in-kind zero emission vehicle.
Conversely, the goals set forth by the City of Evanston as our team understands it fall to the following order:
• Right Size the Fleet
• Create a Transition Roadmap • Determine Charging Infrastructure
• Perform a Future State Analysis of Electrical
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Infrastructure
• Establish Baseline GHG | Track Moving Forward
Project Setup
Wood will begin the Project by setting up a project management dashboard, identifying the key performance
indicators (KPIs) that will be tracked to monitor overall performance and progress, and potential issues that may
require further attention from Project start to completion. Wood will also develop a Responsible, Accountable,
Consulted, and Informed (RACI) project matrix of key internal and external stakeholders that will enable both
Wood and the City to understand the responsibilities of various stakeholders right from the beginning of the
Project. Wood will identify the list of key internal and external stakeholders and establish their roles in this
Project.
Task Role/Responsibilities
Project
Management
• Chair Project team, Town, and stakeholder meetings
• Identify design and project quality, constructability, cost-effectiveness, and safety issues
• Direct, advise, and monitor senior consultant staff
• Verify appropriate communications between Project team members, including regular Project team meetings
• Verify that appropriate data sharing occurs
• Allocate resources to provide timely completion of the assignment by qualified staff
Coordination of
Sub-consultants
• Responsible for sub consultant and specialty staff initiation and regular subconsultant and specialty staff liaison
Schedule and Cost
Control
• Monitor project progress and complete project reporting
Client Liaison • Responsible for regular client liaison
• Copied on all Project-related correspondence
Consultation with
External
Stakeholders
• Contacting various municipalities and agencies to obtain any necessary information to inform the project, if required
Quality Control • Verify QA/QC procedures are in being implemented
• Responsible for ensuring all project deliverables in both draft and final format have been reviewed and approved by senior QA/QC reviewer(s)
• Verify that identified QC corrective measures are implemented
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A project task charter will be developed upon project initiation to facilitate communications, set expectations among the team members, and drive the consistency of all deliverables. This charter will incorporate a project team contact list and RACI (responsibility assignment matrix) to ensure that the various project team members will be informed, consulted, accountable, and responsible for various tasks. Wood will use Microsoft Teams and Office 365 bundles that have advanced file sharing and team collaboration capabilities. Microsoft SharePoint will be used to efficiently share large files both internally and with the Steering Committee.
To ensure successful delivery of this project and associated tasks, we propose the following meeting schedule to inform clients of the status of project deliverables and provide opportunity for discussion, questions, and any course correction.
Bi-weekly Meetings: Bi-weekly meetings (using Microsoft Teams) will be scheduled for the Project Manager,
Project Coordinator, and any pertinent disciplines to review the action items list, resolve issues, and provide
updates. These meetings will occur internally to assist quality control, review performance, resolve resource
issues, and coordinate with other internal/external stakeholders, as required. Wood will keep the Project Team
updated on any matter discussed during the bi-weekly meetings that require their attention.
The supplementary objective of bi-weekly meetings is to share information and keep all stakeholders up to date
throughout this study. For all meetings and presentations, materials (agenda, reports, and deliverables) will be
circulated at least one (1) week in advance to provide adequate time for review and comments.
Introduction to ZeroEmissionSim 360° (ZES 360°)
As part of Wood’s proprietary ZeroEmissionSim (ZES) application suite, Wood brings the best-in-class triple
bottom line (capital, social, and environmental) app, ZES 360°, to develop robust scenarios for the
implementation and cost estimation of the City’s future low-carbon/zero-emission fleet. ZES 360° allows users to
set up forecasts for 5, 10, 15, 25, and 50-year outlooks with the capability of testing up to three scenarios
simultaneously against the Business-as-Usual scenario. Moreover, each scenario is computed against a Net
Present Value (NPV). This tool is structured with total lifecycle considerations for clients
and will take the capital, operating cost for zero or low emission adoption from the
perspective of facility, infrastructure, vehicles, fueling infrastructure, chargers, on-site
generation and storage, and organizational training and tooling. Outputs include total
NPV for each scenario, payback periods, GHG per scenario, GHG per dollar spent, Fleet
Adoption, and Phasing. The ZES 360° application can also perform a sensitivity analysis.
ZES features over 400 data points structured in five key areas (facility, fleet, people,
environment, and infrastructure) to assist a user to build out multiple scenarios and test sensitivities of pricing of
battery cost changes, electricity rates, and maintenance changes over time.
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The following table presents a sample of capital and operating expenditures and emissions across the five
dimensions of the electrification process (People, Environment, Facility, Infrastructure, and Fleet )which are
captured in the ZES 360° model analysis.
ZeroEmissionSim 360° – Financial Model and Implementation Plan Input Parameters List
People
• Personal Protective Equipment (PPE), (OPEX $)
• Tools and Training, (OPEX $)
• Health of Drivers, (OPEX $)
Environment
• GHG Emissions & Air Contaminants (Tailpipe) (OPEX GHG)
• GHG Emissions & Air Contaminants (Upstream) (OPEX GHG)
• Noise Pollution (OPEX Dba)
• $ Noise Reduction (OPEX $)
• $ GHG Tonne Pricing (OPEX $)
Facility
• Facility Modifications (CAPEX $)
• Equipment & Shop Tools (CAPEX $)
• Facility Chargers (CAPEX $)
• Facility Chargers Maintenance (OPEX $)
• Facility Charger Overhaul (CAPEX $)
Infrastructure
• On-Route Chargers (CAPEX $)
• Utility Service Upgrades (CAPEX $)
• On-Route Charger Maintenance (OPEX $)
• On-Route Charger Overhaul (CAPEX $)
• On-Site Storage & Generation (CAPEX $)
• On-Site Storage & Generation (OPEX $)
Fleet (Conventional, Specialized, NRV)
• Fleet Purchase Cost (CAPEX $)
• Fleet Maintenance Cost (labour, parts) (OPEX $)
• Fleet Overhaul (labour, parts, components) (CAPEX $)
• Battery Overhaul (labour, parts) (CAPEX $)
• Fleet Consumables (fluids, shop supplies) (OPEX $)
• Fuel & Energy Cost (kwh $, Diesel Liter $) (OPEX $)
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The ZES 360° tool can model the phased implementation of low- and zero-emission vehicles and infrastructure.
The tool can consider several aspects throughout the fleet’s transition such as implemented policies, regulatory
requirements, and parallel operation of conventional and zero and low carbon emission vehicles. The following
figures are ZES 360° outputs and showcase some of ZES 360°’s capabilities.
Sample ZES 360° Output: Sample Transit Fleet – Electric Transition
Sample ZES 360° Output: Estimated Fuel vs Electricity Costs – Electric Transition
2 2 2 2 2 2 2 2 2 2
18 16 14
6 4 4 4 4 4 4
-4 8
10 12 12 12 12 12 12
-
5
10
15
20
25
30
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
40' Diesel 30/35' Diesel 30/35'/35' ebus
77,640 107,362 138,185 155,476 173,374 176,668 180,024 183,445 186,930 190,482
395,251
358,237
321,222
173,163
136,149 136,149 136,149 136,149 136,149 136,149
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Estimated Fuel / Electricity Cost, $CAD
Electricity costs (BEBs)Fuel costs (diesel and gas)
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Sample ZES 360° Output: Estimated Fuel vs Electricity Costs – Electric Transition
The model will quantify and value the reduction in GHG emissions from the transition from fossil fuel
consumption by Business-as-Usual vehicles to the lower amount of GHG produced to generate the power to
recharge the electrified fleet. An example output of the expected upstream and tailpipe emissions for both
Business-as-Usual and electrification has been included below for reference.
Sample ZES 360° Output: ZES360 GHG Emissions Analysis Output
-
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030millions $CAD
Infrastructure - annual maintenance PPE, tools and training Electricity costs (BEBs)Fuel costs (diesel and gas)Maintenance - diesel bus fleet Maintenance - electric bus fleet
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Introduction to ZeroEmissionSim (ZES)
To further the scope of the Fleet Electrification plan, Wood proposes the use of the ZeroEmissionSim (ZES) to address the needs of the City’s vehicles. ZES is a a suite of tools to enable and accelerate zero-emission vehicle adoption that allows cities to evaluate alternative fleet scenarios and the total impacts of adopting a new zero or a low emission power system, and the complete range of supporting infrastructure and organizational capacity requirements.
ZES comprises a leading-edge simulator called ZES simulator, whose solutions are derived using real-world Zero Emission Vehicle (ZEV) fleet operations and maintenance data with the help of Machine Learning (ML) and Artificial Intelligence (AI) models. The application uses a combination of theory and real-world telematics, including battery chemistries, to predict ZEV characteristics. The simulator is the product of the continuous innovation and collaboration between Wood and our academic partners to create an interactive cloud platform, giving agencies the power to see, in real-time, adoption scenarios and vehicle characteristics. The simulator has four unique parameters: Network, Vehicle, Operation, and Charger. Once the original network is set up, the remaining three parameters can be modified for the three scenarios to be tested against the Business as Usual (BAU) option. An advantage of ZES simulator is the speed of simulation and the ability to run multiple concurrent scenarios for clients.
Network Vehicle Operation Charger
• Block / Route geometry
• Topography
• Trip requirements
• Battery size
• Vehicle make & model
• Vehicle weight
• Vehicle parasitic load
• Auxiliary diesel heater
• HVAC: Cabin & ambient temp.
• Passenger load
• Vehicle age
• Battery age
• On-route charger location
• On-route charger size
Figure 1 - ZES Simulator capabilities
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The Wood ZES team comprises multidisciplinary experts from across the Wood organization and sub-consultant teams, with experience delivering over a dozen projects in e-mobility and pilot deployment. The team includes mechanical, electrical engineers, utility experts, vehicle and maintenance professionals, and transit facility specialists. These synergies combined with extensive real-world experience have enabled Wood to develop implementation techniques, which will be leveraged by the team to deliver this project efficiently and effectively.
Figure 1 - ZES Simulator capabilities, Figure 2 - Route setup / Generation, and Figure 3 - Network level SOC show some of Activity 1 – Municipal Fleet Condition Assessment
Project Kick-Off
To start the first phase of Project Kickoff, the Wood team will assess the current state of the fleet inventory and operations. This process will involve a round of consultation and data collection from the City, as well as the local electric utility company and any subsequently identified stakeholder outside of the fleet departments mentioned in the RFP. This will inform our understanding of the City’s goals and the current state of the fleet, its 474 assets, and related infrastructure.
Data Collection Request and Meeting(s)
In addition to the information provided by the City the Wood team will
request additional data from the City to populate the current state report.
This information will help the Wood team to develop the State of Fleet Assets
Report, which will involve a full document and data review of provided
material led by Wood’s Project Manager (PM) Naeem Farooqi. The requested
data will include the following at a minimum:
• Fleet Operating and Maintenance Costs
• Fuel Consumption
• Fleet Mileage and other KPIs
• Fleet Vehicle Assignment Policies
• Fleet Procurement SOPs
• Fleet Facility Documents
• Facility Electricity Consumption
Wood was recently
awarded the role of
consultant for the City of
Fredericton’s Fleet Asset
Management Study which
includes a Green Fleet
Transition Strategy.
Figure 3 - Network level SOC Figure 2 - Route setup / Generation
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• Fleet Asset Registry (size, composition, age, condition, life expectancy, replacement
schedule)
• Maintenance Policies and Standard Operating Procedures (SOPs)
• Fleet Vehicle Assignment Policies
• Fleet Greening Policy (if available)
• Fleet Idling Policy (if available)
• Fleet data including inventory by department, year, make, model, weight class, maintenance,
• Current Staffing Levels
Fleet Condition Assessment
Wood will perform a fleet condition rating exercise through a combination of on-site inspection, user group
inputs, and desktop exercise. Based on inputs gathered from the stakeholder consultations and user group
surveys, Wood will classify the City’s fleet assets into vehicle and equipment groups.
Wood proposes to deliver its asset assessment of these vehicle groups through a site visit from our Fleet
Maintenance & Condition Assessment Lead, Rick Baltzer. These inspections are expected to occur over the
course of a week where 10% to 20% of assets in each group will be assessed. During this time Rick will also
perform on-site tours of City facilities where he will be virtually accompanied by Wood’s wider team of subject
matter experts. To maximize the value of these site visits, it is critical that the City provide a hoist and a mechanic
to support lifting vehicles.
The condition assessment of the remaining assets in each group will be estimated following asset management
best practices. This will leverage the results from the sample of vehicles physically inspected to predict the
condition of the remaining fleet based on age and asset specific degradation curves.
Existing Policies Review
All existing municipal and provincial policies will be identified and assessed to identify key relevant goals and
requirements that need to be met. These will include policies that focus on vehicle replacement and guidelines
on financing, if any. This will be done to better understand the City’s goals and objectives while leveraging the
general assumptions outlined in Evanston’s Carbon Neutral Fleet Plan and taking into account any lessons
learned from that point forward.
Part of our teams analysis will likely include areas where policies are needed; however, the department in
question may have not come around to the creation of their standard operating procedures. In those latter
scenarios Wood is primely positioned to leverage operating procedures from projects of similar size, scope, and
location in order to facilitate the departments ability to have guidelines in place.
Evanston Stakeholder Consultations and Future State Survey
As part of this task, Wood will also conduct a user group survey to gather inputs from various user groups of
constituent departments to assess the current condition and utilization of the fleet assets. The other objectives of
the consultations will include identifying the current levels of service and inputs of the validity of lifecycle
estimates for the fleet. The intent of the stakeholder consultations will be to solicit knowledge for better
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understanding of opportunities, risks, or challenges with respect to existing assets discovered by the Wood team
and garner additional insights about the current state of the City’s municipal fleet.
Some of the key aspects that will be discussed at these consultation sessions include:
• Current utilization of the fleet
• The needs for vehicles, both those that are currently met and those that exist but are unfulfilled
• Progressive development of the service line
• Current practices for vehicle selection, purchasing, financing/payment and disposal across all departments
• Fleet replacement plans, future needs, and spare ratios
• Assessment of vehicle sharing practices among departments to maximize efficiency
• Existing practice of overnight vehicle storage on personal premises
• Assessment of short-term rentals vs long-term leasing or purchasing, within the context of historical budgeting strategies
• Current insurance coverages and historical claims experience.
• Existing payment/financing options, including the use of grant funding, leases, and financing.
• Condition/adequacy of current facilities, parts & inventory management, purchasing practices/methodologies, hazardous waste disposal, vehicle/shop security, etc.
• Current inventory of fleet management and maintenance equipment, technology, and tools.
• Suitability of and gaps in fleet personnel’s skills, training, credentials, and certifications
• Preference for zero-emission technologies (battery-electric, hydrogen)
As part of the consultation process, Wood will undertake a future state survey which will seek input from the
City’s stakeholders and user groups to better understand how the City intends to develop its services. The input
from these groups will be used to inform future fleet requirements as communities grow and the effects of
climate change become more pronounced. It will also help define the required fleet resourcing that each
department will require to meet service goals. Wood will provide the draft survey to the City’s project team for
comment and review in advance of distribution to stakeholders.
Utility Consultations – Community Choice Electricity Aggregation
Discussions with MC-Squared Energy Services will be conducted. This will support the review of historical power
consumption, including understanding any upgrades planned for identified areas and any competing loads
which may come on-line in the next decade. Discussions will identify future power requirement challenges the
utility might have with the introduction of electric vehicles and the corresponding required charging
infrastructure into the City’s fleet operations. The Wood team will review power utilization and the information
from discussions to establish a baseline and adoption scenarios. Moreover, a conversation regarding the City’s
current and post-adoption pricing structure will serve as a source of important insights in the Final Report.
Utilities can generate 15 to 20% of revenue from demand charging, which will require the Wood team to
understand the pricing structure for the City to help find the optimal charging strategy to enable a cost-effective
transition to electric vehicle operations. At the City’s discretion, Wood is available to contact the local utility to
engage early in the process and evaluate the historical reliability of the power grid at the City’s facilities. This will
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enable the Wood team to assess the current infrastructure and perform a high-level gap analysis for future
infrastructure requirements.
Project Kick-Off Delivery Dates
The following table presents the deliverables Wood is responsible for by projected date. When all the tasks for
the activity have been completed, the results will be summarized into a report section of the Fleet Optimization
and Replacement Plan.
Assignment Delivery Date
Data Collection Request and Meeting(s) August, Week 3
On-site Fleet Condition Assessment August, Week 4
Desktop Fleet Condition Assessment September, Week 1
Existing Policies Review September, Week 1
City Stakeholder Consultations and Future State Survey August, Week 4
Utility Consultations August, Week 4
Deliverable Report - Municipal Fleet Condition
Assessment September, Week 2
The following subsections will assess Woods methodology in answering key questions from the Evanston Request for Proposal (RFP) broken out by major tasks and then subsequent deliverables that may otherwise fall within those tasks.
We felt this was an appropriate way to outline our approach to tackling the requirements set forth by the City of Evanston so as to demonstrate a cohesive narrative in terms of what the City can expect to see in relation to deliverables.
1.0 Task 1 - Right Size Fleet Analysis by Department – Utilization Study
Fleet right-sizing policies will be implemented in the optimized green fleet scenario which is listed as Scenario 1
in the Evanston Fleet Decarbonization plan. Implementation will not only mitigate overall fleet growth but to
reduce the size of the corporate fleet. Our Fleet right-sizing approach does not simply reduce the number of
vehicles, instead, it assesses the optimal allocation of existing fleet resources and assigns them to user groups.
This can significantly improve utilization and optimize vehicle use, which in turn conserves fuel and reduces
emissions. Right-sizing can be an effective method of increasing efficiencies, but it is important to consult
stakeholders and user groups to ensure that it does not disrupt activities or reduce service levels.
Wood will evaluate the forecasted evolution of community demographics to model the growth in vehicle
requirements necessary to maintain the current level of service. This evolution of service will need to include the
impacts of climate change on the community’s needs. This analysis will be further informed by the outcomes of
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the consultation process from future state survey which will be used to best understand how City staff foresee
the progressive development of their service lines.
Wood will work with the City to develop a right-sizing policy and procedure for the fleet
using the utilization findings from previous tasks. This will capture new vehicle purchases to
ensure that the needs and wants of each user group identified for each vehicle. Inputs from
the consultation process with City user groups will be used to finalize the policy and
procedure on replacement vehicles.
1.1 Analysis of Vehicle by Purpose
The proposed Wood project team has worked diligently with municipal fleets in the past. More importantly, our
team is comprised of operational experts who have spent the better part of their career steering a municipal
agency. As such, our team understands the significance of splitting vehicles into two primary modes:
• Critical & Essential: Inclusive of safety sensitive employees and first responder departments.
• Non-Critical & Non-Essential: Non Safety sensitive employees and non first responder departments
As we analyze the City of Evanston’s fleet our team will be cognizant of this differentiation because we realize
that the same liberties cannot be taken with a critical and essential fleet (i.e. Fire, EMS, and Police) that might
otherwise be taken with a fleet that predominantly operates as both non-critical and non-essential.
1.2 Analysis Mileage of Fleet per Month
Our team is cognizant of the City of Evanston’s mandate on regulating vehicles where vehicle monthly use (per
mile) has been verified that the monthly use is less than 200 miles whereas the yearly use is less than 2,400 miles.
Where this threshold for mileage is met, the Wood team will craft an electric transition plan after analyzing the
dataset through our ZES simulation modeling. As such, the output of the data will have taken into full
consideration the topography, duty cycles, and sufficiency of those duty cycles by way of the range of the
vehicle.
1.3 Analysis of Fleet by Usage Time (Duty Cycle Modeling Analysis)
Similarly as we analyze employee duty cycles we will be able to evaluate what the vehicle is scheduled to do
through a block level analysis. In a block level analysis, the Wood project team will identify vehicle duty cycles
that run in parallel to identify optimal opportunities for mitigating demand charges through reduction of peak
demand load. This will take into consideration the respective storage locations and operating schedules unique
to each vehicle class and type. This assessment will be based on shift start and shift end times.
During this stage of the analysis our team will get into details of how each department goes about the creation
of their employee roster and associated run cut. Within each roster and run cut we will be able to determine
what the flexibility is in the ability of the department and/or division to be able to adjust employee schedules to
match the duty cycles associated with the vehicle block.
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With the assistance of our liaison Kristina Murphy our team will be able to have very specific conversations with
department heads related to the optimization of employee schedules within the context of their union contracts.
We believe that this aspect of our talent pool also separates us from our competitors. When we work with Client
staff members, we are cognizant that many organizations are governed by Collective Bargaining Agreements
(CBA’s) and by virtue of our staffs experience in working with unions, we are aware of how some of these issues
can be quickly mitigated so as not to prolong topics that may cascade into bigger issues with union members
down the line.
Our experience here will go a long way to expediting the approval and consent on many of the changes
associated with fleet electrification so that the fleet transition timeline stays within project schedule parameters
toward the net goal of fulfilling CARP goals.
1.4 Redundancy Considerations and Spare Ratio
In section 2.2.7 we referenced a clear distinction between critical and non-critical. Similarly, our teams’
operational experience can serve as a net benefit to the City of Evanston because we also realize the significance
of having redundancies in place to facilitate day to day SOP.
In light of our extensive background in transit operations we look at fleet transitions through the same lenses as
the Federal Transit Authority (FTA) may otherwise do so. Which is to say that when taking normal breakdowns,
wear/tear, subsequent preventative maintenance cycles into consideration the average threshold for ICE vehicles
is generally 20% for spare ratio. Which means that 20% of vehicular assets are on reserve to compensate for the
routine maintenance cycles that may otherwise occur.
For this project the Wood Project team will take into account the incremental increase in adoption of electric
vehicles as we analyze the residual decline of ICE vehicles on the books. The net present value between those
two figures will enable us to reach a right sized conclusion on the appropriate number of spare ratio vehicles we
will need for each department within the City of Evanston.
Beyond the aspect of spare ratios our team will ensure that redundancies are in place on the fully electrified side
when working with first responder units such as Fire, Police, and EMS. Where our team engages those
Departments we will ensure that we take into account the very real possibility that scenarios may arise from an
SOP standpoint in which a vehicle may not have the capacity to charge. In those scenarios we will either
recommend a backup that is left fully charged at all times and/or an alternative vehicle that is still CARP
compliant but may not be 100% electric.
Deliverable Objectives for Task 1:
• Task 1 Deliverable #1: Draft Vehicle Analysis Report – Right Size Findings
• Task 1 Deliverable #2: Draft Table of existing no or low emission (NoLo) vehicles & equipment
o Breakdown by cost, range, idle time, power and torque, charging requirements, and other relevant variables based on Staff feedback.
• Task 1 Deliverable #3: Identify four (4) scenarios for the transition plan
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2.0 Task 2 – Fleet Transition Roadmap to ZEV and H2
Woods Team intends to complete a transition plan using the following methodology as both a measure of
tracking our progress when comparing the task to the primary project schedule and to create a transparent
approach to ongoing quality assurance (QA)/quality control (QC) efforts.
The purpose of this task is to develop the Transition Plan and Implementation Strategy which will guide the City
of Evanston on transitioning from existing internal combustion engine and greenhouse gas (GHG) emitting
technology and towards Zero Emission Vehicles (ZEV) and Hydrogen Fuel Cell (H2) alternatives for use types
where electrification may not be an appropriate use type.
Woods team will leverage the following outcomes from the outputs of the other tasks:
Task 1- Activity 1 – Duty Cycle Modelling Outcomes: Charger configuration, location, and power levels.
Feasibility of various routes for different ZEV models with various charger combinations.
Task 1 – Activity 2 – Fleet Market and Landscape Scans: Commercially available charger models, ZEV
models, and software suite.
The above outcomes, along with the outcomes of the workshops with the City, will assist in identifying the best-
suited combination of ZEV, charger, and software suite. The identified combinations will inform the maintenance,
staffing, and training needs and the procurement timeline. The procurement timeline will assist in estimating the
annual ZEV deployment, which in turn will inform about annual GHG emissions reduction and life-cycle costs. All
the above information will contribute towards development of the final Implementation Plan.
This activity has been broken down into the following elements for better comprehension:
2.1 Development of the High-Level Electrification Plan for the City of Evanston
Woods Team will utilize the outcomes from Task 1 and Task 2, along with the outcomes of workshops that
Woods team will conduct with City staff to develop a comprehensive electrification plan taking into account both
the original CARP mandates, subsequent 2018 Zero Emission baseline, and findings from the Carbon Neutral
Fleet Plan.
Wood’s team will conduct a series of workshops and outreach with key internal and external stakeholders of the
departments with fleet listings in order to gather information related to specific duty cycles, use cases, and
related patterns. Questions posed during the stakeholder interview process will facilitate meaningful and
effective dialogue regarding the interaction and challenges with adoption as perceived by users on a case-by-
case basis.
A draft questionnaire will be shared with the City Project Team before conducting the workshop. This workshop
will serve as a consensus exercise among various internal and external stakeholder groups and will be led by our
liaison, Kristina Murphy, and project coordinator, Abul Hassan.
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The intent will be to cover a series of topics pertaining to fleet transition plans, facility management and
expansion plans, operations and dispatch, maintenance, servicing, electrical, onsite power, and generation.
Moreover, issues around staff and job functions will be discussed. The goal is to ensure alignment between the
infrastructure requirements and the City’s fleet transition, procurement, and operational goals. This exercise will
conclude with the development of a high-level Electrification Plan for fleet, equipment, and infrastructure
upgrades required to migrate to a ZEV fleet, which will be continuously updated with the outcomes of the
subsequent sections. A final road map will be created to illustrate the migration in accordance with the
deliverables outlined toward the end of this document.
2.2 Case Studies & Methodologies
Wood will undertake a comparative analysis with studies and methodologies undertaken in cold weather settings
of similar cities. Our team is cognizant that the Seattle Fleet Transition Plan has been cited a few times as a
comparable. We believe our extensive experience in Canadian based cold weather cities will serve
complementary to the unique issues that Departments within the City of Evanston might otherwise face during
routine operations. Nevertheless, our Landscape Scan will focus on agencies that are similar to the City of
Evanston in terms of size and geography, thus aiming to highlight the work completed and lessons learned. The
agencies included in the case studies will cover at a minimum:
Municipal entities located in cold climate settings with emission reduction and or green fleet initiatives,
to emphasize local regulations, policies, and programs.
Municipal entities that have currently implemented green fleet plans through investment in electrification
2.3 ZEV Market Scan
Woods team will additionally work to corroborate the recommendations set forth in the Carbon Neutral Fleet
plan whereby identifying green fleet opportunities for the following propulsion technologies: plug-in hybrid with
a focus on bio-fuel, hydrogen-electric, and battery electric. Our team has a thorough understanding of the
advantages and disadvantages of each technology, which will be included to give context for each technology
considered.
In addition to the above, our team will conduct the following activities:
Attend, review, and analyze industry and trade show webinars, marketing material, and research
insights from our presence at related webinars and tradeshows
Review latest academic research and white papers from universities, industry organizations, municipal
agencies, and professional services firms
Identify promising technologies and associated strategies to improve fuel economy and reduce GHG
emissions for the various departments within the City of Evanston
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We understand that the application and shared resource may not necessarily be limited to municipal function.
After all, one of the greatest functions of a citywide governance system is the ability to leverage resources from
other agencies within the greater governance umbrella. As such, the City of Evanston is well placed for
conversations within the greater Chicago area to determine whether there are synergies within the locale (i.e.,
Naperville, Aurora, or Rockford). Those synergies might be potential joint purchasing agreements, task order
master contracts from a procurement standpoint, or, simply the exchange of ideas that might benefit the region
as a whole.
2.4 Development of the High-Level H2 Plan
Through a prior client Wood delivered a market scan of
green fleet vehicles across Class 1 to Class 8 vehicles for its
client partners. This market scan included battery electric
vehicles and hydrogen fuel cell electric propulsion
technology and the associated refuelling/charging
infrastructure for battery electric and hydrogen fuel cell
electric vehicles.
Furthermore, the Wood project team assisted the Client in assessing transitional technologies that could be
deployed as zero-emission technologies were further developed. The transitional technologies included plug-in
hybrid (PHEV) and hybrid electric vehicles (HEV).
The various types of vehicles for which the market scan was performed are presented in the list below:
Class 1 general-purpose light-duty vehicles
Class 1 transit specific relief vehicles
Class 2 light-duty pickup trucks for maintenance
Class 3, 4, and 5 heavy-duty pickup or tow trucks for maintenance
Class 4 loader and backhoe equipment
Class 6, 7, and 8 heavy duty platforms
2.5 Cost Benefit Analysis by Type of Vehicle
Wood has extensive experience undertaking market scans for vehicular types by category. From our preliminary
analysis we understand that Evanston Fire Station #1 was part of the preliminary analysis for the Net Zero
Emissions Study. With at least thirteen (13) fire trucks within the Evanston fleet with the fourth (4th) highest fuel
consumption cost across the board we felt it appropriate to highlight how our analysis of
Wood recently completed a total cost of
ownership study for the City of Abbotsford, British Columbia, to support
the business case of converting the City’s fleet to battery electric alternatives.
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Class 8 Pumper Fire Truck sample market scan as shown below can facilitate a transition to battery electric with
comparable or superior specifications from a standard operating procedure framework.
Sample Class 8 Pumper Fire Truck Market Scan
The data from these market scans enables our team to undertake a cost benefit analysis by taking into account
base purchase price, fuel consumption or comparable electricity utilization, and, associated deferred
maintenance when comparing an internal combustion engine (ICE) vehicle to an all-electric counterpart.
2.6 Electric Vehicle Market Scan
In order to achieve parity with the cost benefit analysis Wood will perform a similar market scan to the one
described above for all requested municipal vehicle types with electric models. As per the scope of work
requirements, Wood will also identify the availability of each of the electric vehicle models including current
commercial availability in North America, and a forecast of what models can be expected in the next three years.
Wood proposes to complete this by reaching out to major vehicle Original Equipment Manufacturers (OEMs)
such as Ford Motor Company, General Motors Company (GM), Chevrolet, GMC (Truck & Coach), Toyota, Tesla,
Rosenbauer, Lion Electric, Global Environmental Products, CASE Construction Equipment, and Volvo.
Where information is readily available on the web, Wood proposes to collect the required information through
desktop research exercises. Wood can also support the purchaser(s) to prepare a Request for Information (RFI) to
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allow the market to provide additional information for current and future municipal fleet vehicle offerings. This
would include vehicle OEMs and charger/refueling infrastructure providers. This can help the purchaser(s) in
understanding the important aspects of fleet electrification such as costs, commercial and servicing feasibility,
maintenance, training, and operational safety.
Municipal Peer Review
Wood will work with purchaser(s) at the City of Evanston to identify
peer municipalities of similar size concerning vehicle types and fleet
size. Wood will also review several municipalities and private
organizations that have deployed electric vehicles for similar functions.
The focus of this landscape scan will be to identify electric vehicles that
have been deployed in similar municipalities and will aim to highlight the lessons learned. Wood will reach out to
at least 3 municipalities for each purchaser to complete this task.
Furthermore, a review of Local, State, and Federal initiatives will be performed to outline the possible resources
that the purchaser(s) could pursue to support the electric vehicle transition. Examples include grants available
through the Climate Action Revenue Incentive Program (CARIP), the Federal Highway Administration (FHWA)
grant funds, and the Federal Transit Administration (FTA) funds which often offer municipalities the ability to
procure capital assets where, depending on use, 80% of the funding can be covered by the federal government
in lieu of a 20% local match.
2.7 Timeline for Fleet Conversion Process
Wood will develop the Fleet Transition Timeline by deriving inputs from the two tasks mentioned under the Fleet
Transition Roadmap. Wood will consolidate the inputs from all user groups and stakeholders, facility gap
assessments, and duty cycle modelling to finalize the fleet transition plan. Wood will work with the municipalities
to identify the preferred phasing strategy. We realize that some of these deliverables are related to the 2022
timeframe and so our short-term strategy will be inclusive of both the 2022-year end mark and the budget
considerations leading into 2023.
Beyond the near-term Wood will create a timeline based on useful life of existing assets and it will break out
incrementally for the next five (5) years to highlight specific procurement cycles and then establish a +5 year
incremental strategy until the target goal is met at 100% by 2035.
Please note that the level of detail for the long-term phasing strategy will need to be high-level and need to be
re-evaluated as new technologies emerge. Subsequently creation of a scalable timeline will conclude with the
development of an implementation plan for fleet, equipment, and infrastructure upgrades required to transition
to an electric fleet. As part of the implementation plan, several aspects such as policies, safety, regulatory
requirements, and parallel conventional and electric propulsion operations will be considered to ensure a
seamless transition.
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Relevant municipal targets and strategic goals will be incorporated to illustrate how they are being considered
and achieved. A final road map will be created to illustrate the migration. Additionally, a responsibility
assignment matrix will be developed to ensure the right stakeholders are communicated with and kept informed
through the different phases.
The following figure shows a sample fleet transition timeline developed by Wood showing the fleet mix including
transition technology such as hybrid-electric vehicles for a 19-year period, up to the client’s 2035 zero emission
targets.
2.8 Fleet Transition Effects on SOP
Municipal Fleet Electrification Duty Cycle Modelling
Wood will identify the list of electric vehicle models that are currently available and/or vehicles
that will be available within the next three years from the previous task (electric vehicle market
scan and peer deployment findings). It is important to understand that Municipal operations are
different when it comes to duty cycle modelling based on the department of focus.
For example, of the five (5) transit vehicles listed we suspect the ability to utilize a General
Transit Feed Specification (GTFS) data and it is more accurate to model the transit portion of the fleet. However,
when it comes to municipal fleet vehicles, each vehicle is unique with regards to the operational and functional
requirements. For example, the garbage trucks have high idling time due to the high frequency of “stop and go”.
Another example is that police cruisers require high range requirements and are also expected to have high
idling to keep the critical equipment on standby. Hence, it is important to establish the set of assumptions and
key variables before modelling the municipal fleet vehicle operations.
Our team will nevertheless work through the City of Evanston’s department specific leads in order to identify the
duty cycles associated with each of the fleet type. This will include extraction of any available telematics
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presently available for the fleet so that we may better assess the impact to Standard Operating Procedures (SOP)
when evaluating a digital electric twin of the vehicle type in question.
By undertaking this process our team at Wood will be able to appropriately gauge the effects a gradual
transition may have on operations whether the cause is related to deferred maintenance by virtue of supply
chain issues on new orders or whether fundamentally (i.e. the example of Fire Station #1) the investment in
electric technology means that there must be accountability for spare ratio in the event of emergencies that
render the primary unit inoperable due to insufficiency in charge status.
Effects of Procurement Cycle on SOP
Identifying Operational and Functional Requirements of in-scope municipal fleet vehicles for electrification
Wood will issue a data request to the procurement lead for the City to understand the operational, functional,
and duty-cycle requirements. This data request will include, but is not limited to the following:
• Fleet Asset Registry.
• Fleet Asset Management/Replacement Plan.
• Annual Mileage and Utilization.
• Fuel Consumption.
• Fleet Idling Report (containing engine run time vs mileage).
• Route GPS data (selected routes, if available).
• Average Daily vs Monthly vs Annual Mileage requirement.
Range and/or Fuel Limitation Impact on SOP
In order to mitigate issues resulting from range anxiety and/or fuel supply limitations for bio-fuel type
arrangements and/or H2 specific supply Wood proposes to conduct a user group workshop(s) for the users of
the selected municipal fleet vehicles and identify the key requirements that will enable duty cycle modelling and
analysis of energy consumption. The requirements/inputs from the user group workshop(s) will help identify the
following, but not limited to:
• Average mileage per day.
• High idling requirements.
• Specific critical job functions that the electric vehicles need to be able to do.
• HVAC requirements during hot/cold conditions (which will help identify if an auxiliary diesel heater is required).
• Additional equipment in the fleet vehicles (to identify parasitic energy draw).
• High variations in duty-cycle requirements for a given fleet vehicle type, if applicable.
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These datasets when fed into our simulation software will ensure that issues that might otherwise arise in the
field of play can easily be predicated so that department managers and their related staff know fully what they
may need to anticipate as the City of Evanston moves to a carbon neutral future through its fleet transition.
2.9 Cost Savings by way of Fleet Transition
Our proprietary modeling tool enables us to gauge cost savings by virtue of capturing not only the energy
consumption cost associated with the original baseline of ICE based vehicles but also the forecasting of what we
anticipate to be the power consumption costs associated with rates per kWh and the related load requirement
on vehicles based on their duty cycles.
Energy Consumption Analysis
Duty cycle inputs will be used to develop key parameters for the duty cycle modelling such as
energy draw (kWh/km), idling time vs energy draw (kWh/hr), energy draw factors for different
duty-cycles, parasitic energy draw (kWh/km or kWh/hr). Wood will also develop a list of
assumptions such as energy consumption increase year over year to account for battery
degradation, battery size for each vehicle type by each functional requirement (provided
commercial feasibility), type of charging (in-depot vs on-route; Level 2 vs Level 3), impact of
cold/hot weather operations on energy draw, battery degradation curves, and expected battery life.
The above-mentioned inputs, factors, and assumptions will be used to determine the energy consumption for
each vehicle based on the average daily travel requirements. The energy draw and other factors together will
help derive the range expectations for each vehicle model.
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Through the above undertaking we are able to demonstrate, as shown in the graph
above, how the total cost of ownership actually decreases when investments in electric
vehicles are made when compared to their gasoline counterparts. This is something
Wood demonstrated to the City of Abbotsford when analyzing their light duty pickup fleet electrification. The
final output was the total cost of ownership over the lifetime and related savings.
2.10 Financing Mechanisms and Strategies
To support the electrification of the City’s fleet, Wood will research applicable funding opportunities and
strategies available to public entities within Illinois.
Funding Opportunities Review
The level of adoption in all these aspects will be limited to the capital and operational funding available by the
City in addition to any grants secured from State and Federal initiatives. Many low- or zero-emission vehicles
cannot be deployed without infrastructure, systems, and training which adds complexity with consideration of
finite funding. Wood will work with the City staff to determine the various strategies for consideration when
developing the green fleet scenario, with a special focus on the necessary funding resources.
Wood has extensive experience in leveraging FTA and FHWA specific funding. Specifically, as it relates to shared
infrastructure investment. Below are some sample cases:
5307 – We have worked with several agencies in several capacities in creating a plan for how best the
expenditure associated with routine 5307 allocations can best fit the goals of our partner agencies, when it may
be appropriate to utilize the funding on an operating basis, and when (by large) it makes sense to utilize this
funding in a capital expenditure capacity to include finer nuances in and where this funding can be matched with
Transportation Improvement Program (TIP) or State Transportation Improvement Program (STIP) project funding.
5310 – We have routinely assisted transportation agencies of varying sizes in properly applying for enhanced
mobility by creating program management plans that clearly delineate agency decision processes. This has often
included a clear roadmap of how this funding can be utilized for capital investments towards the facilitation of
Americans with Disabilities (ADA) stakeholders and provision of services within the context of the Americans with
Disabilities Act Accessibility Guidelines (ADAAG) standards.
5339(b) & NoLo – A staple of our grant writing has been in the competitive circle of the FTA funding
apportionment in which we have worked with our stakeholders to create strategies that enable our stakeholders
to stand out from amongst their peers as they draft a case for why their project should be funded when
competing against other agencies across the United States. Our efforts in this department have often included
collaboration with manufacturers such as Proterra in which we have obtained letters of support to make a better
case for how the request is a communitywide/ statewide/citywide effort and not a solo venture on the part of the
submitting entity.
CMAQ – We have experience in catering Congestion Mitigation and Air Quality (CMAQ) Improvement Program
applications for standard use cases in which the funding is largely used for rolling stock. Unlike many of our
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competitors, we also have experience in facilitating our partner agencies’ ability to utilize CMAQ funds on a
single time basis for expansion of services where operating funding was a limiting factor.
Discretionary Grant Experience
RAISE – We are presently undertaking initiatives with a handful of partners to pursue The Rebuilding American
Infrastructure with Sustainability and Equity (RAISE) transportation funding. The focus of our attention in
pursuing these grants is in alignment with
Deliverable Objectives for Task 2:
• Task 2 Deliverable #1: A near term fleet acquisition proposal for the Fiscal Year 2023 and 2024 Budgets and the Five-Year Capital Improvements Plan
• Task 2 Deliverable #2: A priority list of fleet vehicles recommended for procurement through 2024.
• Task 2 Deliverable #3: Draft Recommendation report for financing, lease options, and grant identification.
• Task 2 Deliverable #4: Draft Review of Legislative or internal policy recommendations to facilitate the transition to vehicle electrification.
3.0 Task 3 – Infrastructure Needs by way of Transition – ZES 360°
Wood will develop a capital investment program that will outline the expenditures necessary to execute the
implementation plan. Wood’s ZES 360° model will project capital expenditures (CAPEX) and operating
expenditures (OPEX) for the forecast periods. The timing of conventional GHG and battery-electric vehicle
procurements will follow the fleet growth plan established as part of the implementation plan, and will serve to
inform capital costs, maintenance costs, and unit retirements for each year of the plan. Wood will use ZES 360° to
forecast the following characteristics of the project:
• Capital investment required for the continued procurement of vehicles.
o Alignment with Deliverable #1 at the end of Task 3 which specifies the 5-year capital plan
• Operating expenses, including fuel, electricity costs, maintenance, and midlife overhauls.
• Greenhouse gas emissions and other environmental impacts of electrification.
The ZES 360° model can also quantify and value the reduction in GHG emissions from the transition from fossil fuel consumption by business-as-usual vehicles to the lower amount of GHG produced to generate the power to recharge the electrified fleet. Annual operating cost savings will be highlighted, such as reduced maintenance for electric vehicles compared with traditional propulsions systems and the elimination of most fuel costs.
The capital investments required for facility modifications, such as an expansion to the municipal fleet facilities will be added using cost per square meter approximations. Specialized tooling for new work areas, cranes, and
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static-free spaces will be informed by Wood’s industry partners. The fleet capital budget will consist of high-level business cases developed for each vehicle type that will forecast the investment required to support adoption.
These case studies will incorporate fuel and maintenance savings, to support capital investment.
Furthermore, Wood will assess the City of Evanston’s fleet electric vehicle charging investment opportunities. This
element will utilize the technologies, policies, and funding sources while scaling the infrastructure requirements
to the analysis performed in previous tasks. The primary goal of the investment strategy will be to ensure that
appropriate infrastructure is in place at the right time such that the planned electrification of the fleet is not
disrupted. Measures will be considered to limit potential infrastructure redundancies as the implementation of
electric vehicles and infrastructure is phased in. The following figure shows the Business-as-Usual (BAU) fleet
procurements developed in ZES 360° which will form the basis to develop future fleet scenarios.
The following graph shows a sample OPEX plan developed using ZES 360° showing the OPEX for BAU vs zero-
emission fleet for the period 2022-2035.
3.1 Cost Savings by way of Fleet Transition
Our ability to run modeling simulations is a qualified way to graphically see where cost savings can occur post
investment into a green fleet. This undertaking by Wood will complement the studies previously done to
illustrate that an aggressive approach to fleet transitioning can yield substantial dividends leading into the next
decade. The picture below accurately illustrates the premise by showing what the cost might otherwise be if
fleet conversion did not occur:
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The following picture shows a sample CAPEX plan developed using ZES 360° showing the CAPEX for GHG
vehicles vs zero-emission vehicles, including external capital funding for the period 2022-2040..
The second graph shows the reality that when investments are being made into a community’s future the capital
expenditure side is going to require a substantially larger investment in that future than might otherwise be the
case when following a BAU strategy.
Nevertheless, we feel that the demonstration of how robust capital investment can be is also an opportunity
when taking into account carbon credits towards Cap and Trade. Specifically, the earlier adaptation by the City of
Evanston would make the City a clear frontrunner that can be primely positioned to offer others the ability to
buy allowances that would otherwise be in the City of Evanston’s portfolio.
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3.2 KwH Increase and Utility Impact due to Transition
Much as we described earlier in section 2.1.4. The output of ZES enables Wood to assess energy draw (kWh/km),
idling time vs energy draw (kWh/hr), energy draw factors for different duty cycles, parasitic energy draw
(kWh/km or kWh/hr). These factors will be utilized to assess the type of charging (in-depot vs on-route; Level 2
vs Level 3) requirements imposed on facilities and the subsequent net impact on utilities as the fleet transition
escalates toward its course to carbon neutrality.
Perhaps more importantly our simulation tool is able to create an energy profile that provides a wholistic view of
all of the charging requirements for each scenario. This tab summarizes equipment costs (capital and
operational) and overlays the charging profile of depot chargers and on-route chargers. This tab breaks down
the additional energy details by separating the energy consumed by the vehicles, the resulting energy consumed
by the equipment, and the total energy drawn from the grid.
Differentiating these values is critical because charging equipment and infrastructure consume energy when
recharging batteries beyond the energy being recovered in the battery. This means that the energy consumed
from the utility will be larger than the energy consumed by the vehicles – which is an additional cost that could
be missed using other models/approaches.
The power of this tab is to provide a high-level comparison of the charging requirements for each scenario,
combined with the charging equipment costs used.
With this type of information on hand Woods team is able to easily establish what the current baseline impact is
to power consumption for the City of Evanston while it incrementally details what the requisite power needs are
going to be as more vehicles begin depending on the grid for their ability to be charged as predicated by their
respective duty cycle.
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ZES Tab: Energy Profile
The above-mentioned inputs, factors, and assumptions will be used to determine the energy consumption for
each vehicle based on the average daily travel requirements. The energy draw and other factors together will
help derive the range expectations for each vehicle model. Ultimately these findings will be compared to the user
group requirements to ensure that all identified vehicle alternatives meet the needs of their users.
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3.3 Recommended Location for Chargers
Our team will utilize ZES simulation modeling as a measure of undertaking detailed analysis of block completion
for each scenario. While the intent was to analyze the impact on SOP by way of determining whether a duty
cycle can be fulfilled or whether it will cause operational hindrance the other methodology we often deploy is
assessment of block summary information (start time, end time, total time, distance travelled) as well as key
performance indicators (KPI) (propulsion energy consumption, non-propulsion energy consumption, remaining
state of charge, fuel consumed for diesel auxiliary heaters, etc.).
The list of KPI can be customized to present the variables that the agency is most interested in analyzing. Further,
the information can be downloaded in an excel format (.xls), allowing agencies to perform any custom
calculations on the results of each scenario.
ZES Tab: Fleet SOC
For a more detailed analysis of individual blocks, the SOC Tab presents more details. This includes a map of each
block, comprised of each route and deadhead (which are distinguished by color), as well as the location of the
depot and the ability to identify needs related to on-route charging. Further, the graphic on the right shows the
state of charge of the simulated vehicle across all scenarios, for a side-by-side comparison. This list can be
filtered if the agency is interested in assessing the differences in performance for specific variables.
One example may be to filter to all scenarios that operate in the winter to better visualize the impact of battery
size on block completion. Additionally, this tab serves a validation purpose, as the mapped blocks conform to the
existing blocks performed by the agency. Further, the state of charge over time can show the variance in energy
consumption over time as well as confirm that on-route charging is successfully replenishing charge during the
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service. Additionally, KPI are provided to compare the cost and emissions produced by the zero-emission vehicle
and an ICE vehicle of equivalent size.
Our goal is to utilize the same datasets on a duty cycle and block basis to determine where the optimal locations
might be for enroute charging. This will be graphically illustrated by way of showing where the state of charge
of a given vehicle is below the baseline threshold thus indicating that the range of the vehicle will not be suitable
when compared to its operational daily demand. The summary of this evaluation will give our team the
proximate areas where we should install chargers and that will be represented on the mapping tool.
Addressing Take Home Vehicles
Our team realizes that take-home-vehicle policies provide benefits that exist outside of the realm of just fleet
transitioning. Case in point, a take home vehicle allowance may be the make-or-break factor in a qualified
employee accepting a job.
One of the many benefits that Wood brings to the table is its global footprint. With such a large-scale operation
we have teams of engineers that are often relegated to off-site projects for months at a time. Which is to say
that we, as an organization, have quite
a bit of experience in leveraging take-
home vehicle policies as a work benefit
to our employees.
The challenge with take-home vehicles
is obviously a bit different when the
vehicle in question is electrified. In this
latter case scenario we have seen a few
strategies deployed that may be of
benefit to the City of Evanston.
Case Scenario #1: Vehicle chargers
are treated similar to take home
computer equipment such as laptops.
Policies are established at the time of
hire and/or through a memorandum of
understanding in which the equipment
is the property of the City and by virtue
of it being the property of the City
must be relinquished back to the city
upon termination least a portion of the
employees paycheck is forfeited to
cover the cost of the equipment.
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In this scenario we have found success in procuring a LEVEL 2 or comparable charger an example of which is
illustrated to the right.
Tesla’s wall connector hardware is a standard Level 2 charger that the OEM provides at a near minimal cost. Cost
that frankly can be recouped depending on the policy set by the City of Evanston for employees separating from
employment and/or alternating to an assignment that no longer includes a take-home-vehicle. The beauty of
the low cost is that it can be offset by establishing internal MOUs where the permitting requirement for
employees is bypassed and the installation is scheduled and undertaken by an in-house electrician on staff who
would serve a comparable role to the IT technician that might otherwise prepare a laptop for a new employee.
Under case scenario #1 employees continue to have the benefit of a take-home-vehicle policy while both the
City and the employee have piece of mind that the off duty charging cycle will be sufficient to operating the
vehicle when it does go into service.
Reimbursement for electrical use can be handled either as the cost of such a benefit OR the City can choose to
institute a stipend policy similar to cell phone policy plan stipends offered by many organizations across the US.
Case Scenario #2: This scenario would be the least suggested by our team; however, it certainly is an option for
consideration despite our general feeling that this scenario would be non-conforming to the recommendations
set forth in the fleet transition plan.
In Case Scenario #2 the City would be provided an evaluation by Wood
that takes into account the number of employees that presently utilize a
take-home-vehicle. The analysis would take into account the baseline
assumption that if the use of the vehicle is less than 200 miles on a monthly
or less than 2,400 miles per year then it will likely be differed to the other
list in which the vehicle, based on its duty, and, whether it serves a critical
response purpose may be shifted to the consolidation list.
If the duty cycle meets the appropriate need then our team would present
a list of plug in hybrid vehicles (PHEV) an example of which can be found to
the left.
These PHEV vehicles would be combined with a DC fast charger at the
primary reporting location i.e. a police station such that the time it takes for
routine check-in by the employee would be utilized to fill the average 25-
45 mile range often provided on the mi battery portion of the PHEV while
also giving both the employee and the City of Evanston a sense of comfort
that these vehicles will never run into a situation where the failure to
charge may result in significant impact to SOP.
We nevertheless realize that investment in a PHEV comes at a significantly
higher cost for deferred maintenance than would otherwise be the case
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when investing in an electrified vehicle. For this reason, specifically, we find that the prospect of dealing with an
electrified vehicle for a take-home approach is still a more practical solution that is better synchronized with the
City of Evanston’s CARP mandate.
Addressing Solutions for Long Haul
Our team at Wood recently had the pleasure of working with a long-haul commercial fleet provided of over 400
vehicles in the Class 6 to Class 8 specification as illustrated in the table below:
Sample Output: Class 1 Sample Market Scan
When working with such clients it is seldom that we bring up electrification as a primary solution to the
organizations goal of achieving carbon neutrality. This is because our own experience through projects in places
like St. John, New Brunswick, and related research studies across multiple industries indicate the same principle
insomuch as that electric vehicles are presently not well suited for the heavy duty lifting required by long hauls.
To this end Wood is a supplier of Hydrogen fuel on one end—therefore understands, as a company, the
challenges around what it takes to ensure that the hydrogen being supplied is achieved through green means as
opposed to gray and blue means. Similarly, Wood has partnered with many of the leading solution architects
working to find a solution to decrease the cost ratio on a per gallon basis to something more market oriented in
the $4/gallon category as seen on the table below.
Were the City of Evanston to choose Wood as their partner on this transition journey our team would be able to
bring some very unique modular based subject matter expertise to discuss additional elements that are not
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included as part of this RFP but were highlighted in the overall carbon neutrality report when discussing power
offsets as a solution mechanism for what the City envisions might practically occur on the utility side of the
business.
Although our team will elaborate on what solutions are at the disposal of the City when providing guidance in
Task 4 of this proposal response we nevertheless wish to impose upon the City of Evanston to consider some
aspects of what Hydrogen Fuel Cell technology may have to offer both from an infrastructure design standpoint
and from a practical cost reduction standpoint on both the long haul and utility side. Case in point the projected
cost is slated to come down substantially going into 2030.
Meanwhile, Hydrogen does offer a very practical application from a solution standpoint for heavy duty vehicles
which is why we are seeing proportionate investment by municipal transit agencies in diversifying their fleets
from being fully electric to being a combination of electric and hydrogen.
Some of the reasons for this consideration have to do with what it takes to scale hydrogen technology vs.
scalability of a commercial operation on the battery electric vehicle side as illustrated below:
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Outside of the realm of hydrogen the Carbon Neutral Fleet Plan correctly suggests that one opportunity is to
ensure investment in biofuels despite their GHG output. Our team would simply add that in our experience the
output of the GHG when considering diesel as a solution is simply one aspect of the issue.
The more prevalent aspect of the issue is actually the PM 2.5 and PM 10 particulate matter from a tail pipe
emission standpoint. Nowhere is this more obvious than when a system is operating in a cold weather
environment where temperatures within a certain range (usually between 0F and -40F) begin experiencing a very
visible level of smog, especially in areas that do not benefit from lake based wind effect. As such, while we wish
to be supporting of the recommendations outlined in the fleet plan our team is cautious given our prior
experience in this field and how that can often be translated by the general public.
Deliverable Objectives for Task 3:
• Deliverable #1: A near term fleet infrastructure acquisition proposal for the Fiscal Year 2023 and 2024 Budgets and the Five-Year Capital Improvements Plan
• Deliverable #2: All associated charging station infrastructure and electrical upgrades, equipment,
and recommended charging station locations that should be budgeted for in the Capital Improvements Plan for the period of 2023 through 2027.
4.0 Task 4 – Facility Review: Analysis of Existing Buildings / Related
Electric Infrastructure
The Project team will utilize Wood’s established methodology for the assessment of the facilities that include both the existing facilities along with those that are currently under planning process. Wood’s proposed
Total Cost of Ownership H2, BEV, and ICE
Source: Ballard Power Systems
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methodology to complete Task 4 – Facility Review follows the following general order of tasks.
Data Collection: Wood will collect requisite data and drawings from the project participants
Site Visit: A site tour, virtual or on-site if possible, will be conducted to review existing facility operations and maintenance practices, as well as space and facility capacity limitations. These characteristics will be considered in the facility implementation plan.
Facility Assessment & Solar Integration Evaluation: Review findings from Facility Site Visit and desktop review
of documents provided by City departments This will include review of structural requirements for solar rooftop installation and any applicable weight restrictions of slab-on-grade concrete for considerations of power infrastructure and equipment. Greater elaboration is provided under section 4.1.1.
Conceptual Design: Develop a conceptual fleet plan including identification of facility modifications required and phasing considerations, in addition to requirements for power and refueling infrastructure associated with operating multiple vehicle types during the transition period.
Phased Facility Transition and Infrastructure Implementation Plan: Incorporate conceptual drawings and related implementation phasing considerations to develop detailed implementation plan tied to forecasted capital and operating expenditure forecasts.
Facility Current State Assessment- Data Collection
The Project team will assess the current state of facilities identified by fleet departments as identified by the City
of Evanston. This assessment will determine the readiness of existing and planned facilities to support successful transition of regular and specialized fleet operations to battery electric. This assessment will cover both the existing facilities along with facilities that will be designed and built to support electric vehicles.
This process will involve a round of data collection from each department within the City of Evanston comprising of architectural, structural, and electric drawings, as well as interviewing any subsequently identified stakeholders, to understand the current state of the existing infrastructure, level of service, power sources, expansion plans, site servicing plan and utility equipment infrastructure. In addition to stakeholder engagement within the City of Evanston the Project team will also solicit data from the respective local utilities through the City of Evanston related to information about existing electric infrastructure at the facilities and their limitations.
Wood’s team has a track record of working on electric and hydrogen fuel cell mobility projects and has methods to assist organizations in augmenting unavailable data through data requests and our partnerships with academia.
The Project team members
serve on the Boards of many
municipalities and standards
organizations and have
contributed to developing
multiple standards
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Facility Current State Assessment- Site Visit
To better understand the various operations as highlighted under Table 3 of section 1.0 above, opportunities and limitations from a field perspective, consultants will engage in a multi-disciplinary project team site visit. The
Project team will coordinate the data collection process, meeting management, and site visit process based on existing health directives from the Project team constituent organizations. In the site visits, the Project team will assess the facilities (buildings, garages, depots) and will gather data about current operations (staging, fueling, cleaning, and maintenance garage arrangement and repair, station processes). The Project Team will use Wood’s 100-point facility inspection checklist during a walkthrough of the facilities to ensure a good understanding of the two sites.
The Project team will also be meeting the respective local utility (based on existing COVID 19 guidelines) in coordination with the City to understand power infrastructure of the respective facility and will identify bottlenecks on the electrical infrastructure side to fleet electrification as well as exploring possible solution to accommodate BEV fleet and chargers.
The Project team brings a wealth of 50+ years of combined direct experience with fleet operations, fleet transition, building code, and costing experience, especially as it pertains to zero emission mobility. The Project team will leverage its extensive experience and network of charger manufacturers to assess the facilities data and the outcomes from duty cycle modelling and site visits to evaluate the feasibility of the existing facilities to host battery electric vehicle operations to meet the specified level of operations. The process will also identify the gaps in the facilities to cater to battery electric vehicle operations.
The following parameters will be captured from various fleet departments within the City through data collection and site visits and incorporated into the evaluation process.
1. Fleet size and type breakdown
2. Future expansion plans for fleet and facilities
3. Historical electrical data for power and energy
4. Room for spatial and electrical expansion
5. Vehicle storage/parking (indoor/outdoor)
6. Wash bays
7. Fleet maintenance bays/servicing
8. Administrative/office
9. Electrical/Structural/Architectural drawings
10. Stores/stock keeping
11. Staff amenities
12. Staff parking (outdoor)
13. Electrical Equipment
14. Compliance to building codes and standards for electric charging
15. Utility Site Servicing
16. On-Site Back Up Power
The Project team members
are vaccinated against
COVID 19 and follow a
comprehensive COVID19
Plan
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Facility Analysis Process
The Project team will review the data related to the architectural, structural, and electrical drawings and the data
collected during the site visits to identify capabilities, challenges, and constraints for the facility in order to
support fleet electrification. The Project team will also review any existing site servicing plans and commercially
available in-depot charging options to develop recommendations with respect to the most suited in-depot
charging system for each facility and list of upgrades required for the site to support fleet electrification. For sites
that are identified to require on-route charging, the Project team will assess the site identified for charger
location in terms of:
• Space requirements.
• Electric grid and back-up power requirements.
• Energy storage feasibility.
The set of drawings provided by the City along with the site visits will assist the Project team in identifying gaps
in facilities and infrastructure with respect to the City’s infrastructure. The evaluation process will encompass the
following considerations:
• Fleet breakdown by type, service requirements (operational and maintenance), operational regulations and relief vehicles.
• Service, fleet and facility expansion plans or any facility relocation.
• Past data and future projections related to electrical power and energy requirements.
• Room for spatial and electrical expansion to accommodate BEV and chargers.
• Estimation of refurbishment/modification requirements of existing structural elements like roof trusses, floor concrete to sustain BEV operations.
• Considerations identified by the City related to accessibility, vehicle storage and maintenance.
The Project team will develop detailed conceptual designs along with the layout of the charging equipment and
modifications to address those infrastructure gaps. The Table below lists the acts, codes laws, standards and
regulations against which the facility designs will be evaluated:
Table 2 - List of Relevant Acts, Regulations, Standards and Codes that Wood incorporates in design development
Acronym Organization, Legislation or Description
ADA American Accessibility Disabilities Act
MVSR Motor Vehicle Safety Regulations
NFPA 70-2017 National Fire Protection Agency 70-2017 –625 Electric Vehicle Charging Systems
NFPA 921 National Fire Protection Agency - Guide for Fire and Explosions Investigations
OHSA Occupational Health and Safety Act
PVA Public Vehicle Act
SAE J3105, J2954, J3068 Society of Automotive Engineers - Charger Standards
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Acronym Organization, Legislation or Description
TSSA Technical Standards & Safety Authority
UTIRDER Utility Technical Interconnection Requirements for Distributed Energy Resources
WHMIS Workplace Hazardous Materials Information System
4.1 Guidance on Rooftop Solar
Rooftop Solar Integration Evaluation
Many municipal entities have demonstrated an interest in leveraging their additional floor and ceiling space to install rooftop solar equipment to add resiliency, maximize their green footprint and reduce dependency on existing utility infrastructure, and avoid demand charges. This flow of renewable energy can be integrated with a battery storage system to potentially meet the high-power charging requirements for quick turnaround for the electric vehicles. The Project team will be assessing the resiliency potential, technical feasibility, and cost savings associated with rooftop solar panels along with potential for selling energy back to the grid.
Inputs that will go into this process include the following:
• Data from previous activities.
• Complete information on the procured/state-of-the art solar PV arrays, including as-built drawings depicting the site boundary, easements, setbacks and clearances, site plans, single-line diagrams, existing and anticipated equipment quantities, specifications, and datasheets.
• PV hourly energy yield profiles or assessments, and
• Electrical distribution system: Complete information on existing or anticipated grid electrical distribution systems for interconnecting the solar PV arrays and new charging infrastructure.
Facility Assessment Outcome Workshop
The Project team will organize a workshop with the staff of the respective departments in question to discuss the outcomes of the Facility Analysis process. The Project team will present the identified site gaps and present various system solutions for charging- garage based and on-route.
This workshop will serve as an opportunity to solicit departmental preferences with respect to solution they would prefer to proceed
with. The charging solution preferred by the City will guide the Project team to develop charging equipment listing.
Conceptual Design Process
Following the identification of gaps from the detailed facility assessment, the Project team will use the architectural, structural, and electrical drawings along with the associated data and previous records, provided by the City and utilities for the conceptual design development. These drawings and data will be used to develop the conceptual drawings of all existing facilities including the parking and equipment as well as for any planned facility or fleet expansions.
Wood team has agreements
with various charger
manufacturers and has
exclusive access to capital
costs, operating costs, and
lead time for delivery for
chargers
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Other critical consideration that will be integrated into the conceptual design process is futureproofing to meet demands of full fleet electrification. These designs will also identify architectural (developing elements to support BEV operations), structural (redesign of roof or floor) and electrical modifications, refurbishments, and additions that need to be undertaken to bridge the infrastructure and facility gaps in the
facilities, as identified in the previous activity.
Lastly, single line diagrams for the electrical supply and list of equipment required to support and sustain electrified fleet operations will be provided as deliverables as well.
The Project team will involve the City along with any third-party owners of facilities in the discussion process to ascertain their preferences in terms of the deliverables. The Project team will
leverage state-of-the-art design software and experienced designers and architects to complete this task.
All relevant deliverables will be signed and sealed by a professional engineer, registered in the respective design specialty. The Project team will also be developing a high-level cost estimate associated with construction, modification, and refurbishment for each facility.
Phased Implementation Plan Development for Infrastructure
The Project team will capture the outcomes of activities (a) to (g) in the Phased Implementation Plan for Infrastructure for each department within the City. The Final Report will be customized to the individual requirements of the City and will incorporate the outcome of the above activities (a) to (g) under the following general headings:
• Facility Assessment Outcomes. • Recommended Infrastructural Upgrades. • Financial Assessment of infrastructural modifications/additions/refurbishments, and • Phased Infrastructure Plan with a step-by-step implementation schedule for each infrastructural element required at the depot while minimizing costs and operational disruption.
The overall deliverables of this Phased Implementation Plan will comprise of the following:
• Configuration, power level, and quantity of chargers that best suit the facility, fleet, and fleet system. • List of electrical grid infrastructure upgrades and associated costs broken into installation, capital and operating in alignment with the vehicle procurement schedule. • Upgrades to meet safety codes, regulations, or best practices. • Mechanical equipment requirements. • Back-up power requirements including back-up power source. • Sizing of rooftop solar panels/energy storage devices including unit size, capital and installation costs. • Conceptual drawings for each facility and on-route charging location.
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4.2 Guidance on Storage for Capturing Rooftop Solar
The strength of Woods team often relies on its established partnerships with OEMs. In relation to guidance on
storage for rooftop solar Wood has previously worked quite closely with Mobility House – one of the vendors
cited in the 2021 Municipal Operations Zero Emissions Strategy report as being the premier experts in power
regulation on storage related to rooftop solar.
In some of our prior projects we have worked with 40kWh battery packs to provide residual charge during high
peak demand thus creating a decentralized approach to the bottleneck that might otherwise be experienced
when relying directly on the grid.
As part of the facility assessment analysis cited in Task 4 above our team would also gauge to see what the
practical application is for each of the departments whose fleets we are analyzing. It may very well be that a 40
kWh is not the appropriate mix and we need to take a more modular approach on a 13.5 kWh basis.
Alternatively, a few of our prior projects have included solar canopies where the storage was a sub 13.5 kWh
investment across multiple parking spaces so that the first point of charge contact was regulated at a very local
level before ever hitting the main grid.
We anticipate exploring all of these options as we meet with City staff so that we may ultimately incorporate our
findings into a fleet plan that makes the most practical sense from an application standpoint, and it serves as an
approach that is fiscally sound.
4.3 Microgrid Analysis & Feasibility
With so many moving parts to consider when aspiring toward the scalability of electric vehicles our team at
Wood realizes that a larger conversation must take place surrounding the relationship of the utility, the grid, the
development of where charging stations will be, and the end users.
To this end, the Wood team will leverage its expertise in load balancing to suggest iterative approaches that the
City of Evanston can take toward a micro-grid formation arrangement. Such will include consideration of roof
top solar as mentioned in 4.1.1. for offset measures during peak loads. Our analysis will also make
recommendations of modules from a storage capability standpoint so that captured solar can be utilized when
peak demand occurs (generally during the evening timeframe).
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With newer light duty fleets offering bi-directional approaches to load balancing the grid our EV market scan as
mentioned under section 2.1.1 will offer consideration of vehicles such as the F-150 lightning for consideration of
factors outside vehicular use. Case in point, recent studies have demonstrated that the 131-kWh battery pack
presented in the F-150 lightening can facilitate a backup load of at least 7-days in the event of a blackout.
Considering the concerns otherwise outlined in the 2018 CARP the need for backup generators to the power grid
or simply for the purpose of supporting existing development to include single family town homes becomes an
essential consideration from a policy standpoint.
With Wood, the City of Evanston can be comfortably assured that all such factors will be considered in devising
the technical memorandum. The latter will include what role private sector development can play in supporting
such a cause, what role private citizens can play as they acquire assets, and what policy-based formulas have
succeeded in triggering and enabling both private sector development and end user appetite toward the goal of
energy independence.
4.4 Training Guidance
Maintenance and Staff Training for Battery Electric Vehicles and Infrastructure
Post assessment of the infrastructure the Project team will conduct a series of workshops and outreach with the
key maintenance and operational stakeholders that were identified from the RACI section for each department
within the City of Evanston. The intent of these workshops is to identify
roles and responsibilities, a review of the training needs and training
curricula available to maintenance personnel and drivers to identify
existing gaps in the training and development of the workforce.
The Project team has industry leaders that have the experience of
transitioning conventional fleets to ZEV’s and they will provide the
technical and operational expertise that is required for the successful
Rick Baltzer is a proven expert
in maintenance practices
review, maintenance needs
assessment, personnel
training, and identification of
tooling requirements.
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transition to BEV’s. They will collaborate with key stakeholders on the development of training programs and
schedules for maintenance staff, drivers, and supervisor and management staff.
Maintenance Staff
Training is foundational and impacts all mechanics, auto-body technicians, tire
repair personnel, tow truck operators, and service employees (i.e., those who
clean, fuel, and park). Familiarization/ safety orientation is an OEM-led class
and content typically includes high-voltage safety awareness, personal
protective equipment (PPE), safety measures and preventative maintenance. It
is recommended that maintenance supervisory staff and maintenance trainers
also undertake this training.
Typically OEMs provide training to clients as part of the purchase agreement.
The extent of training provided by OEM should be specified during the request
for proposal (RFP) procurement process and any following negotiations. The
training to be provided should be clearly outlined and documented. Where
training may not be provided through the OEM additional support will be
required from third parties which need to be specified or approved by the
OEM. The focus of electric vehicle maintenance training will be on the electrical systems as most non-electrical
components are like those on diesel counterparts. The amount of training required will vary between vehicle
models and OEM but should cover at a minimum the basics of working with electric propulsion (traction motors),
inverters, and batteries.
Any training provided should include safety requirements and proper safety protocols
relating to the new systems. This extends to best practices for working with high voltage
electrical components and the correct usage of PPE and specialized tools. Relevant safety
courses may be provided by third parties such as the “high voltage vehicle safety systems
and PPE” course, offered by SAE, which is a one-day program focused on safety aspects for
maintenance staff working on electric and hybrid vehicles. This course covers electrical circuit
design, diagnosis, and isolation measures on DC and AC detection systems using high voltage controllers to
mitigate the possibility of electrocution between a maintenance technician and the vehicle body or chassis.
Other courses will be necessary to cover safety procedures for other electric vehicles and infrastructure, such as
battery-specific fire or explosion hazards.
Electric vehicles may be equipped with dashboards, gauges, and displays which differ from ICE vehicles and
require staff training on debugging and troubleshooting. The training should bring maintenance staff to the
point that they are comfortably able to work with the software required to debug vehicle systems. It is possible
to limit the disruption of normal maintenance activities from training by limiting the initial training to a primary
group of personnel, which can then train the remaining group of mechanics, as required. In the long-term,
standard operating procedures (SOPs) should be developed to enable internal training and reference
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mechanisms. These SOPs will help to ensure the continuity of a mechanic workforce capable of maintaining the
electric fleet. New SOPs will have to be developed for interacting with vehicle batteries and charging
infrastructure. The procedures to develop include battery lock-out, removal, balancing, and servicing. How they
are developed will depend on the preferred maintenance strategy, whether it will be serviced internally or
entirely through third-party maintenance staff.
Drivers, First Responders, and Infrastructure
The Project team will develop a driver training program and schedule to ensure that every driver is trained prior to the fleet being deployed into revenue service. This training provides each driver with both academic and behind-the-wheel on road experiences. Training content will include awareness of high-voltage, dash controls and indicator/warning lights, start-up and shut-down procedures, and regenerative braking.
The Project team will also involve first responders to establish protocols and training in event of an accident involving an electric vehicles so that these personnel are aware of the potential high voltage and chemical hazards associated with the vehicle.
Similar consideration to the preference of internal or third-party maintenance is required for both facility and on-route located charging infrastructure. The Project team will conduct training and SOP development to comply with the respective OEM requirements.
Deliverable Objectives for Task 4:
• Task 4 Deliverable #1: Draft recommendations for personnel and training to prepare fleet and facilities staff for the transition to vehicle electrification.
5.0 Task 5 – Establishing Baseline Greenhouse Gas (GHG) Emissions
Data parameters defined in ZES 360 will help inform an estimate of the GHG emissions reductions that may result from electrification. Wood will provide the estimated reductions by vehicle category. These metrics include, but are not limited to the following:
• Annual fuel consumption (current fleets by asset)
• Fleet asset management plan (lifecycle replacements)
• Annual utilization (current fleets by asset) will be used to calculate fuel economy (G/100m)
First, the baseline emissions profile will be developed using current BAU vehicles, fuel types, annual usage (m or hrs), and fuel economy. Current fleet data will be used to set the starting point for forecasting the fleet emissions for electric vehicle adoption scenarios. As part of the ZES 360 analysis, Wood will calculate the emissions reductions between the business as usual and the green fleet scenario, including tailpipe and upstream
Wood will leverage its extensive
network of vehicle partners and
charger OEMs in North America
to gather insights on supply
chain and tooling requirements,
including expected costs for a
full specialized tooling set and
Personal Protective Equipment
(PPE)
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emissions. The model will quantify and value the reduction in GHG emissions from the transition from fossil fuel consumption by business-as-usual vehicles to the lower amount of GHG produced to generate the power to
recharge the electrified fleet.
5.1 Tracking GHG throughout the Fleet Transition
Wood will create a visual basics oriented excel sheet that will exhibit baseline GHG from the fleet that is presently on record for each department. The excel sheet will have a graphical illustration of trailing GHG from reports previously generated by the City of Evanston. Case in point, studies determined a baseline lifecycle GHG ratio on the analysis conducted in 2008.
Our team will work with department leaders to see if actual figures exist subsequent to 2008; if not, our data analyst will work with department staff in order to establish a new baseline that is predicated on total miles for each vehicle along with EPA rated GHG value associated with the vehicle make, model, and year.
Once this baseline has been established in the excel worksheet rows and columns within the excel sheet will be automated to where calculations for subsequent periods (whether months or years) will be a simple value input that will result in the updating of the graph/chart that indicates where prior level years rank against present data input.
Finally, our data analyst will establish the baseline target year over year that is illustrated as a solid line so that department staff are aware of where the sum total of the GHGs on a department basis weigh against the baseline expectations for the year in equation leading up to 2035 (or earlier, if, the transition is completed before then).
Deliverable Objectives for Task 5:
• Task 5 Deliverable #1: Draft Report – Recommendations for GHG Tracking
6.0 Task 6 – Final Report and Presentation
6.1 City Project Team Review & Consent
The Wood team will engage with the City staff from key departments and other key stakeholders to review the work completed in previous activities. During this engagement, Wood will present the holistic consideration of several factors such as review of asset management practices, outcomes of condition assessment, review of fleet operations and management controls, fleet right-sizing, fleet transition to alternative energy, risks, mitigation strategies, cost-benefits, technological maturity, operational constraints, and GHG emission levels. All these factors will be captured in the final report.
The green fleet scenario will be developed with the core objective to meet the City’s 2025 and 2035 GHG emission reduction targets. The findings from previous activities such as future fleet forecast, shared fleet opportunities, policy requirements, operational constraints, user requirements, barriers, and risks will be synthesized and presented to the key stakeholders in this engagement.
Wood will present the green fleet scenarios from the overall corporate and transit fleet perspective including a breakdown for each vehicle class and user group. As part of this activity, Wood will conduct a risk workshop with
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the various key stakeholders to present the identified risks and mitigation strategies for the implementation of a green fleet plan. Wood will use this engagement opportunity to adapt the mitigation strategies based on input from the key stakeholders. Ultimately the Wood team will seek the consent of the City’s project team to move forward with the recommendations
6.2 Final Report and Presentation Development
As Tasks 1 through 3 are completed, the Wood team will begin amalgamating the findings into the final Fleet Optimization and Replacement Plan. These report sections will be provided for review as the project is being completed to allow ample time for the City to review and provide comment. Once all activities are complete, the final report will be produced and the City will be given the opportunity to review and comment on all sections. The Wood team has found success using the process as clients are given the sections of the final product well in
advance of completing the project, making any additional alignment to client needs easier to accommodate on time and on budget. The Wood team will provide draft reports to City staff three (3) days in advance of any draft review meetings.
The final deliverables will comprise of the following:
• Final Report “Fleet Optimization and Replacement Plan”
• Final Presentation summarizing the key elements of the plan
Wood’s Project Manager, Naeem Farooqi, lead the development of the final report and presentation such that they are complete no later than November 31st, 2022.
Final Report Deliverable:
As stated above the final report will be inclusive of best practices Municipal Fleet Rightsizing and Electrification Plan which will include the following sub sections:
• Findings and Recommendations from the Fleet Rightsizing Analysis.
• Four (4) distinct scenarios for municipal fleet electrification as assessed by the variables in tasks 2-4 above:
o Scenario 1: A 100% zero emissions fleet by 2035.
o Scenario 2: A 75% zero emissions fleet by 2035.
o Scenario 3: A 50% zero emissions fleet by 2035.
o Scenario 4: A 25% zero emissions fleet by 2035.
• Table of existing low-emitting and zero emissions vehicles and equipment that compares cost, range, idle time, power and torque, charging requirements, and other relevant variables based on Staff feedback.
• Best practice recommendations for personnel and training to prepare fleet and facilities staff for the transition to vehicle electrification.
• Legislative or internal policy recommendations to facilitate the transition to vehicle electrification.
• Recommendations for financing the transition to electrification including but not limited to lease options and available grants.
• Recommendations for tracking greenhouse gas emissions for municipal fleet operations.
• Any other Staff feedback shared during the Departmental interviews.
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Project Schedule
City of Evanston - Fleet Electrification Plan
Project Schedule
Month
Week Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4
i Kick-off & project update meetings M M M M M M M M M M
ii Quality assurance and quality control
iii Data Collection Request
iv Fleet Condition Assessment (On-Site & Desk)
v Existing Policy Review
vi Evanston Stakeholder Consultation W
vii Evanston Utility Consultation W
viii Activity Table - Task Identification & Assignment
1 Draft Vehicle Analysis Report W W
2 Draft Table - Existing NoLo Vehicles & Equipment
3 Draft Scenario Creation
4 ZES Simulation Analysis W
5 Landscape Scan W
6 Market Scan
7 Cost Benefit Analysis
7 Conversion Timeline
8 Financing Strategy - Research
9 Deliverable 1 - Near Term Fleet Acquisition Proposal (FY23)R D
10 Deliverable 2 - Fleet Procurement Priority List R D
10 Deliverable 3 - Draft Financing, Grant, and Lease Identification R D
11 Deliverable 4 - Favorable Legislative Policy Analysis R D
12 Utilization of ZES 360
13 Deliverable 1 - Fleet Infrastructure Acquisition Report R D
14 Deliverable #2 - Charging Station Budget (2023-2027 CIP)R D
15 Rooftop Solar Analysis & Findings
16 Infrastructure Storage & Capacity Recommendation
15 Microgrid Fesiability Evaluation
17 Deliverable 1 - Draft recommendations - Personnel Training R D
18 GHG Tracking Tool Creation
19 Deliverable 1 - Draft Report on GHG Capture + Final Toolset R D
20 Implementation Strategy Development D R R
21 Final Report and Presentation D
August December
TASK 2 - Fleet Transition Roadmap
November
Project management and administration
TASK 1 - Right Size Fleet Analysis
OctoberSeptember
TASK 3 - Needs Assessment - New Infrastructure
TASK 4 - Existing Facility Review
TASK 5 - Baseline GHG Capture
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Appendix A Exhibits A-N
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Revised 10-20 (09-17)
Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their proposal.
Every question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME:
APPLICANT ADDRESS:
TELEPHONE NUMBER:
Wood PLC
8745 West Higgins Road, Suite 300, Chicago IL 60631
(416) 816-6786
FAX NUMBER:
APPLICANT is (Check One)
(X) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( )
Please answer the following questions on a separate attached sheet if necessary.
SECTION I CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of 3%
of the proportionate ownership interest and the percentage of shareholder interest. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
required herein.)
Publicly Traded Firm
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Revised 10-20 (09-17)
1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
N/A
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
N/A
SECTION 3 - TRUSTS
3a. Trust number and institution.
N/A
3b. Name and address of trustee or estate administrator.
N/A
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
N/A
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SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
No interest held by principle named above
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties holding
more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c),
2(a), and 2(b).
N/A
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another
party, give name and address of party with constructive control. ("Constructive control"
refers to control established through voting trusts, proxies, or special terms of venture of
partnership agreements.)
N/A
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
June 20, 2022
Date Signature of Person Preparing Statement
Title
U.S. Sector Lead
ATTEST:
Notary Public
Commission Expires: April 16, 2026
Adriana Perez
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EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: City of Evanston Municipal Fleet Rightsizing and Electrification Plan
Proposal Number #:22-41
Company Name: Wood Environment & Infrastructure Solutions
Contact Name: _Naeem Farooqi_______________________________
Address: 8745 West Higgins Road, Suite 300_________________________
City,State, Zip: Chicago IL 60631 Illinois_____________________________
Telephone/FAX: Tel#: +1 (416) 816-6786______________________________
E-mail: naeem.farooqi@woodplc.com________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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Exhibit C
CONFLICT OF INTEREST FORM
Adriana Perez , hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
Wood PLC, Adriana Perez, U.S. Sector Lead
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this 20 day of June, 2022.
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized Company
Signature: Name: Wood PLC
Typed/Printed
Name:
Adriana Perez
Date:
June 20, 2022
Title: Telephone
U.S. Sector Lead Number: 919-475-3396
Email: Fax
Adriana.perez@woodplc.com Number:
Adriana Perez
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Revised 10-20 (09-17)
Exhibit E
ANTI-
Adriana Perez , being first duly sworn,
deposes and says that s he is U.S. Sector Lead
(Partner, Officer, Owner, Etc.)
of Wood PLC
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
Wood PLC
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this 20 day of June, 2022
____________________
Notary Public
Commission Expires: April 16, 2026
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
Page 89 of 162
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EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to
the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3. A letter attesting to instances where the bidder has not received inquiries/proposals
from qualified M/W/EBEs
4. Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the
Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
Page 90 of 162
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EXHIBIT G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to
participate as a Subcontractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and
controlled by a woman, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum
of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Type of work to be performed _______________________________________
Please attach:
1. Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
❑ Cook County ❒ State Certification
❒ Federal Certification ❒ Women’s Business Enterprise National Council ❒ City of
Chicago ❒ Chicago Minority Supplier Development Council
2. Attach business license if applying as an EBE
Niti Sys
X
Jignesh Patel
789 Carolina Street, San Francisco, California 94107
404-509-3055
CEO, 06-20-2022
Data Analytics & Right Size Solutions Research
25%
31,500
126,000
x
x
Page 91 of 162
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EXHIBIT G
M/W/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/EBE sub-
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/EBE
FIRM NAME
FIRM TYPE
(MBE/WBE
/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT OF
TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
Niti Sys DBE Data Analytics 25%31,500
$35,000
35,000 25%
Page 92 of 162
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Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have
authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE paritcipation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts from your firm
and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening.
Also, please attach the accompanying form with notes regarding contacting the
Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
Not ApplicablePage 93 of 162
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EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston. Not ApplicablePage 94 of 162
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Exhibit J
PROPOSAL COST TABLE
RFP 22-41
Task Consultant/Subconsultant Cost
Fleet Rightsizing Analysis
Fleet Electrification
Analysis
Charging Equipment and
Infrastructure Analysis
Staff Meetings/Interviews
Data Visualization
Report Writing
Subtotal
Reimbursable Expenses
Grand Total
Wood PLC $21,000
$24,000
Wood PLC $7,500
$37, 500
$7,500
$20,500
Wood PLC $8,000
$118,000
$126,000
Wood PLC
Wood PLC & NitiSys
Wood PLC & NitiSys
Wood PLC & NitiSys
Page 95 of 162
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Revised 10-20 (09-17)
EXHIBIT K
Firm Experience Table
Firm Experience Within Past 10 Years
List 3 most current and similar projects, including Project Name, Client
Organization,
Reference Name, Title, Phone Number, and Email Address
Work Type Client 1 Client 2 Client 3
Fleet Rightsizing
Analysis
Fleet Electrification
Plan
Modernization of
Facilities to
Accommodate for
Electric Fleet
Net Zero Emissions
Designs
Bus Electrification
and Facilities Plan
Note 1: Proposers may re-create this table to better accommodate their information, so long
as all required information is provided and table
follows the general format shown above.
Note 2: Provide firm experience references for the prime consultant and sub-consultants.
Note 3: Experience on projects with the same sub-consultants is desirable.
Please see next page for completed table.
Page 96 of 162
A8.Page 256 of 969
Exhitbit K
Firm Experience Table
Firm Experience Within Past 10 Years
List 3 most current and similar projects, including Project Name, Client
Organization,
Reference Name, Title, Phone Number, and Email Address
Work Type
City of Saint John Public Transit and
Fleet Low Carbon Migration Strategy,
Saint John, New Brunswick, Canada
FDA White Oaks Campus-
Building Upgrades, Silver
Spring, Maryland, USA
City of Abbotsford, Fleet Total Cost
of Ownership Study, Abbotsford,
British Columbia, Canada
Fleet Rightsizing
Analysis Yes
Fleet Electrification
Plan Yes Yes Yes
Modernization of
Facilities to
Accommodate for
Electric Fleet Yes Yes
Net Zero Emissions
Designs Yes Yes Yes
Bus Electrification
and Facilities Plan Yes Yes
Reference
Name Samir Yammine Tracy Troncosa-Maes Pardeep Agnihotri
Title
Manager of City of Saint John Public
Transit and Fleet Low Carbon
Migration Strategy Design & Construction/Special
Director Roads & Facilities
Operation
Phone Number +1 (506) 333-2309 +1 (303) 236-2543 +1 (604) 853-5485
Email Address Samir.yammine@saintjohn.ca tracy.troncosa-maes@gsa.gov pagnihotri@abbotsford.ca Page 97 of 162A8.Page 257 of 969
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Revised 10-20 (09-17)
EXHIBIT L
PROJECT TEAM EXPERIENCE TABLE
Team Experience Within Past 10 Years
List most current similar projects, including Project Name, Client Organization,
Reference Name, Title, Phone Number, and Email Address
Client
/Location1
Project
Type
Included
evaluation
of existing
fleet?
(yes/no)
Included
MEP/FP
(yes/no)
Included
net zero
emissions
(yes/no)
Public
Sector
Client?
(yes/no)
Project
Manager
Key Team
Member 1
Key Team
Member 22
Reference
Contact
Information3
1 Include, at a minimum, the last three similar projects for each team member.
2 Indicate actual team member names. Provide a column for each key team member on this
proposal.
3 Provide name, title, email address and phone number for each reference.
NaeemWood Environment & Infrastructure Solutions,
a Division of Wood Canada Limited 3450 Harvester Road,
Burlington, ON L7N 3W5 Canada
Please see next page for completed table.
Page 98 of 162
A8.Page 258 of 969
Exhibit L
Project Team Experience Table
Team Experience Within Past 10 Years
List most current similar projects, including Project Name, Client Organization,
Reference Name, Title, Phone Number, and Email Address
Client/Location
Project
Type
Included
Evaluation
Of Existing
Fleet
(Yes/No)
Included
MEP/FP
(Yes/No)
Included
Net Zero
Emissions
(Yes/No)
Public
Sector
Client
(Yes/No)
Project
Manager:
Naeem
Farooqi
Abhishek
Raj
Kristina
Murphy
Abul
Hassan
Jignesh
Patel Rick Baltzer Jamal Nureddin
Matthieu
Goudreau
Kamran
Chaudhry Bridget Baker
City of Saint
John/Saint John,
New Brunswick,
Canada
Public
Transit and
Fleet Low
Carbon
Migration
Strategy Yes Yes Yes Yes Yes
Yes,
Additional
Support
Yes, Fleet &
Maintenance
Lead
Yes, Financial &
Risk Lead
Yes, Project
Coordinator
Yes, EVSE
Design
Yes, BB Pilot
Development
GSA SPD, FDA
White Oak
Campus /Silver
Spring,
Maryland, USA
FDA White
Oaks
Campus-
Building
Upgrades No Yes No Yes
City of
Abbotsford/
Abbotsford,
British Columbia,
Canada
Fleet Total
Cost of
Ownership
Study Yes No Yes Yes Yes
Yes, Fleet &
Maintenance
Lead Yes, Financial Lead
Yes,
Additional
Support
Reference Contact Information
Project
City of Saint John Public Transit
and Fleet Low Carbon
Migration Strategy
FDA White Oaks
Campus- Building
Upgrades
City of Abbotsford, Fleet
Total Cost of Ownership
Study
Name Samir Yammine Tracy Troncosa-Maes Pardeep Agnihotri
Title
Manager of City of Saint John
Public Transit and Fleet Low
Carbon Migration Strategy
Design &
Construction/Special
Director Roads & Facilities
Operation
Phone Number +1 (506) 333-2309 +1 (303) 236-2543 +1 (604) 853-5485
Email Address Samir.yammine@saintjohn.ca
tracy.troncosa-
maes@gsa.gov pagnihotri@abbotsford.ca Page 99 of 162A8.Page 259 of 969
32
Revised 10-20 (09-17)
Exhibit M
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response. Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
My firm cannot execute the City’s standard professional service agreement unless the
exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date
:
X
Wood PLC
06-20-2022Naeem Farooqi, Director
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Exhibit M
Consultant Certification and Verification Addendum
I certify in accordance with the Professional Services Agreement, the agents, employees
and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City
work rules and policies applicable to City employees while they are on City property,
including the City’s Workplace Harassment Policy; COVID -19 Vaccination Policy; and
Sexual Harassment Policy. I further certify that the agents, employees and subcontractors
of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to
protect workers from coronavirus.
CONSULTANT:
By ________________________
Its: ________________________
FEIN Number: _______________
Date: _______________________
899879050RC0010
06-20-2022
WOOD PLC
Niti Sys
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Exhibit M
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
City of Evanston Municipal Fleet Rightsizing & Electrification Plan
“the Project”
RFP 22-41
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of
________________, 20___, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinaf ter referred to
as the “City”), and [Insert Professional Service Provider’s name here], with offices located at
[Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $[Insert fee here].
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than three (3)
DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement provides for
renewals after an initial term, no renewal shall begin until agreed to in writing by both parties
prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made upon
the completion of each task for a project, as set forth in Exhibit A – Project
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Milestones and Deliverables. Any expenses in addition to those set forth here must
be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are those as
defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # (Exhibit B) and
Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other
documented discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and workmanlike
manner. All Services performed and documentation (regardless of format) provided by
Consultant shall be in accordance with the standards of reasonable care and skill of the
profession, free from errors or omissions, ambiguities, coordination problems, and other
defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday schedules
of City while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of other
tenants and occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the safety of its
employees who are engaged in the performance of the Services, all equipment and supplies
used in connection therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any employee
or agent performing the Services if, in the opinion of the City, the performance of the
employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally accepted
professional standards for all work performed pursuant to this Agreement. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-party to this
Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees
that should Consultant or its sub-consultants provide false information, or fail to be or
remain in compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-contracting with any
entity or person to perform any of the work required under this Agreement. If the Consultant
sub-contracts any of the services to be performed under this Agreement, the sub-consultant
agreement shall provide that the services to be performed under any such agreement shall
Page 103 of 162
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not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the provisions in this
Agreement binding upon Consultant as to all Services provided by this Agreement, such
that it is binding upon each and every sub-consultant that does work or provides Services
under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other municipalities
and local government officials, public utility companies, and others, as may be directed by
the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings
convened or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and performing
its Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified in this
Agreement may only be modified by a writing approved by both parties. This Agreement
may be modified or amended from time to time provided, however, that no such amendment
or modification shall be effective unless reduced to writing and duly authorized and signed
by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the Services;
(2) the employees of Consultant performing the Services are fully qualified, licensed as
required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and contained
within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within this
contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its
own expense, including completion of Services or the replacement or termination of any
agent, employee, or sub-contractor as a result of any violation of the General Provisions
contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any breach
or default on the part of contractor, including but not limited to injunctive relief, an action in
law or equity or termination of this Agreement as outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this Agreement
Page 104 of 162
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upon seven (7) days written notice to Consultant. If the City terminates this agreement, the
City will make payment to Consultant for Services performed prior to termination. Payments
made by the City pursuant to this Agreement are subject to sufficient appropriations made
by the City of Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the City, the
City shall have the right terminate this Agreement without prior written notice. Within thirty
(30) days of termination of this Agreement, the Consultant shall turn over to the City any
documents, drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any other such
items specifically identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold
Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant
is not authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Consultant shall at its own expense comply with
all applicable workers compensation, unemployment insurance, employer’s liability, tax
withholding, minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees to observe
the working hours, rules, security regulations and holiday schedules of City, including but
not limited to all policies and work rules applicable to City employees while on City property
such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto. Consultant shall
certify that its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation of work
rules is subject to the Default provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City in respect to
the Services being provided hereunder except as shall have been expressly disclosed in
writing by Consultant to City and consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including drafts
and reproduction copies thereof, shall be and remain the exclusive property of City, and City
shall have the unlimited right to publish and use all or any part of the same without payment
of any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this Agreement,
use or reuse all or any part of such reports and other documents, including working pages,
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without the prior written approval of City, provided, however, that Consultant may retain
copies of the same for Consultant’s own general reference.
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary or
desirable. Payment shall be made in accordance with the Illinois Local Government Prompt
Payment Act, after City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following performance of
the Services, keep and make available for the inspection, examination and audit by City or
City’s authorized employees, agents or representatives, at all reasonable time, all records
respecting the services and expenses incurred by Consultant, including without limitation, all
book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness of any and
all expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for
and in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its
officers, elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or
omission on the part of the Consultant or Consultant’s sub -contractors, employees, agents
or sub-contractors during the performance of this Agreement. Such indemnification shall not
be limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or
employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Consultant shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
the City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the
right, at its option, to participate, at its own cost, in the defense of any suit, without relieving
Consultant of any of its obligations under this Agreement. Any settlement of any claim or
suit related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of
the City.
To the extent permissible by law, Consultant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including
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any claim by any employee of Consultant that may be subject to the Illinois Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision,
including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois
Workers Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability for
loss or damage resulting therefrom. All provisions of this Section shall survive completion,
expiration, or termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Consultant, and insuring Consultant against claims
which may arise out of or result from Consultant’s performance or failure to perform the
Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability
insurance in the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000 combined single limit
for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile
liability insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance respecting any
insurable professional services hereunder in the amount of at least $1,000,000. Consultant
shall give to the City certificates of insurance for all Services done pursuant to this
Agreement before Consultant performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modification on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate of
insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or
registered mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its sub-
contractors from the requirements set forth herein. Consultant expressly agrees to waive its
rights, benefits and entitlements under the “Other Insurance” clause of its commercial
general liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree that
Consultant shall be in default under this Agreement, and that the City may recover all
losses, attorney’s fees and costs expended in purs uing a remedy or reimbursement, at law
or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all requirements of this
Section, that the City may void this Agreement.
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M. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to obligate
Consultant’s employees to treat, as secret and confidential all such information whether or
not identified by City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which Consultant may make
for City to any person, firm or corporation or use the same in any manner whatsoever
without first obtaining City’s written approval, and (iii) not to disclose to City any information
obtained by Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as proprietary
or confidential. Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or order of Court
with jurisdiction over the City, shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of City’s name nor the
name of any affiliate of City, nor any picture of or reference to its Services in any
advertising, promotional or other materials prepared by or on behalf of Consultant, nor
disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all
or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null
and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or
use the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state, county,
and municipal statutes, ordinances and regulations, at Consultan t’s sole cost and expense,
except to the extent expressly provided to the contrary herein. Whenever the City deems it
reasonably necessary for security reasons, the City may conduct at its own expense,
criminal and driver history background checks of Consultant’s officers, employees, sub-
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contractors, or agents. Consultant shall immediately reassign any such individual who in
the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’
or other such lien claims, or rights to place a lien upon City property or any improvements
thereon in connection with any Services performed under or in connection with this
Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to
execute a sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant shall protect
City from all liens for labor performed, material supplied or used by Consultant and/or any
other person in connection with the Services undertaken by consultant hereunder, and shall
not at any time suffer or permit any lien or attachment or encumbrance to be imposed by
any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City
property or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effective for any purpose
unless the same shall be served personally or by United States certified or registered mail,
postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue,
Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address
first above set forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by
Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover
from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall
in no way constitute a waiver by City of any contractual right hereunder, unless such waiver
is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to this
Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration
to resolve any dispute under this Agreement. The City does not waive tort immunity by
entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda
or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform
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its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder including the termination of the
Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the
Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts or
sub-contracts with the City, and the contract may be canceled or voided in whole or in part,
and such other sanctions or penalties may be imposed or remedies invoked as provided by
statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or women
are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
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F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub-
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at
least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or has
registered to conduct business in Illinois and is in good standing with the Illinois Secretary of
State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar financial
terms and circumstances for comparable supplies or services, the more favorable terms
shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the opportunity to
consult with its counsel regarding the terms therein. No portion of the Agreement shall be
construed against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
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In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement
shall control over the Exhibits. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to in a writing signed by both parties
and attached and referred to herein as an Addendum, and in such event, only the portions
of such proposal or contract form consistent with this Agreement and Exhibits hereto shall
be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE EVANSTON, IL 60201
By: ________________________ By:________________________
Kelley A. Gandurski
Its: ________________________ Its: Interim City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
899879050RC0010
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP # 22-41(Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
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EXHIBIT N
PROPOSAL BOND SUBMITTAL LABEL (If Applicable)
SUBMITTAL NUMBER: _____________________________________________
SUBMITTAL NAME: _____________________________________________
_____________________________________________
SUBMITTAL DUE DATE/TIME: ______________________________________________
COMPANY NAME: __________________________________________________
COMPANY ADDRESS: __________________________________________________
COMPANY TELEPHONE #: ________________________________________________
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Appendix B Project Team Resumes
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 1 of 13
Summary
Years of Experience
15 (2 with Wood)
Office of Employment
Vaughan, ON
Languages
• English
• Urdu
• Punjabi
• Hindi
Areas of Expertise
• Business Case Development
• Value For Money (VFM)
• Fleet & Facilities Management
• Asset Management
• Specialized Transit
• Operations & Maintenance Planning
• Strategic Planning
• Vehicle Propulsion Lifecycle & Policy
• Supply Chain & Goods Movement
• Vehicle Lifecycle Analysis
• Maintenance Reliability Modelling
• Decarbonization
• Fleet Emissions & Sustainability
Alternative Fuel Feasibility and Deployment
Professional Summary
Mr. Farooqi is an expert in business case development and asset
management. His expertise spans across organizational performance benchmarks, accessibility design and compliance, supply chain and goods movement, fleet procurement, fleet decarbonization and emission optimization, technology feasibility analysis, project development and strategy execution within various transit functions. Naeem is known for solving complex transit challenges with innovative solution. He has helped establish transit fare policies, and organizational designs to support bus rapid transit and conventional transit service.
Naeem has worked on zero-emission transit projects across the globe including Canada, USA, Peru, Bulgaria, Saudi Arabia and Ivory Coast. Naeem is completing a PhD in vehicle lifecycle and maintenance reliability modelling in the Department of Mechanical and Industrial Engineering at the University of Toronto. His research is at the forefront of examining reliability, lifecycle costing, and the various propulsion impact for different return to base transit fleets and rolling stock.
Qualifications
Education
Doctor of Philosophy (PhD) (Flex-Time), Mechanical & Industrial Engineering, University of Toronto, Exp 2022
Master of Science in Planning (Specialization in Public-Private Partnerships and Municipal Finance), University of Toronto, 2010
Honours Bachelor of Business Administration (Marketing and Finance Specialization), Schulich School of Business, York University, 2008
General Certificate in Urban Studies, York University, 2008
Training
Master Certificate in Supply Chain & Logistics Management, Schulich School of Business York University, 2012
Certificate in Transportation Planning, Canadian Urban Transit Association, 2008
Publications / Presentations
• Authored a three-part series on the optimization of the transit parts supply chain published in Metro Magazine:
‒ “Inventory Management: How Stock-Out Risks Drive Inefficient Transit Parts Program,” March 2012.
‒ “Life Under a New Supply Chain,” July 2012.
‒ “Moving Beyond Inventory: Building a Transit Supply Chain Network,” May 2012
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 2 of 13
• The Canadian Urban Transit Association Fall 2011 (“Transit Inventory Supply Chain”).
• The New York Public Transit Association Fall 2011 (“Transit Supply Chain and Joint Sourcing”).
• BusCon, Fall 2016 (“Asset Management and Technology”)
• Schulich Connect, Summer 2017 (“Unlocking the Value of Infrastructure”).
• OPTA, Spring 2018 (“Useful life of Urban Transit buses”)
• C40, Spring 2019 Clean Bus Finance Academy (“Total Cost of Ownership for Electric Buses”)
• Canadian Network of Asset Managers (CNAM), 2019 1st Place Award: Student Research Symposium
• Numerous media appearances educating and promoting the Shelter Bus project including CBC, GlobalTV and the Canada, a charitable initiative that retrofits end of life coaches into mobile shelter for homeless groups in Toronto.
Awards
• 2021 Environment & Engineer 100 Honorees recognizing Energy “Doers” in the industry
• 2021 Top 40 under 40 in Association of Commuter Transport (ACT)
• 2019 Clean50 “Emerging Leader” in Sustainability for professional and academic leadership in zero- emission transport
• 2018 Mass Transit “Top 40 under 40” in Transit for global professional and career accomplish ments
• 2012 President’s Award/ Supply Chain Logistics as supply chain person of the year award for leadership and innovation in developing a joint procurement for public transit bus parts using Vendor Managed Inventory.
• 2012 Supply Chain Excellence Award/ PMAC (team recipient) for supply chain excellence for joint procurement of buses and parts in Ontario.
• 2010 Joseph Armand Bombardier Scholarship/ SSHRC awarded for analysis into infrastructure public- private partnership development and its impact on decision makers
Experience
Global Technical Director- Zero Emission Mobility, Wood
Saint John, New Brunswick- Low Carbon Transition Strategy
Project Manager as part on behalf of Wood. Was retained by the City of Saint John, New Brunswick to complete an electrification plan for the City's municipal and transit fleets, beginning with a current state assessment of the current profile of fleet assets held by the City and its associated environmental baseline along with a review of industry best practices. Wood has engaged with the City and its stakeholders to develop a green fleet scenario identifying the optimal fleet assets and associated infrastructure along with an optimal procurement timeline to electrify municipal and transit fleet in a phased approach. Forecasts of future fleet growth and right-sizing the
City's corporate through fleet optimization are included. The Low Carbon Transit Strategy development for the city utilized Wood’s proprietary ZES toolkit. Naeem is currently leading the development of the funding application to federal funding pool and the design of the pilot project to procure and implement the zero-emission municipal and transit fleet variants (ongoing).
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 3 of 13
Arlington Transit – Zero Emission Bus Study
Project Manager for the Zero-Emission Bus Study at Arlington Transit providing consultancy services to the Project Prime in conducting route modelling for Battery Electric Bus (BEB), Compressed Natural Gas (CNG), Renewable Natural Gas (RNG) and Hydrogen Fuel Cell Electric Bus (FCEB) in order to simulate their performance accurately in a variety of scenarios. These scenarios are used to test operations across climate seasons, a variety of bus models, with and without on-street charging, identify locations for developing on-route charging, and allow Arlington
Transit to best understand the limits and opportunities of operating these buses on their network, tailored to their
operating context.
Antigua and Barbuda Sustainable Low-Emissions Island Mobility (SLIM) Project
Project Manager for the Antigua and Barbuda Sustainable Low-Emissions Island Mobility (SLIM) Project. Wood has
been contracted by the Department of Environment, Antigua and Barbuda to undertake a study that will develop the technical requirements of electric vehicles and taxi charging infrastructure. Naeem will manage various deliverables which will include monitoring and evaluation methodology for electric taxi program and electric buses, route modelling for the buses, fuel import quality assessment and gender-sensitive training. Naeem will also provide guidance on test drive protocol, operation and safety for the buses and taxis and the integration of solar PV to augment charging infrastructure. Naeem will also be managing a Pilot trial as part of this project.
Service New Brunswick – Electric Vehicle Charging Station Feasibility Study
Project Manager for the EV Charging Station Feasibility Study with Service New Brunswick, Horizon Health Network and Vitalite Health Network. Wood was retained by the above clients to conduct feasibility study for EV charger installation across all their province-wide facilities. This included conducting growth forecast to estimate EV charging station needs at SNB and Regional Health Authorities (RHA) sites along with the development of a guideline document providing guidance for EV charger location selection. This involved conducting an study of the electrical capacity at the facilities and the development of an Implementation Plan covering a market scan,
funding landscape scan, training needs and security needs mapping. Metrolinx- GHG Reduction Roadmap & Strategy
Project Manager for GHG reduction strategy. Wood was retained by Metrolinx to complete an evaluation of
Greenhouse Gas (GhG) emissions reductions through analysis of up to five scenarios of various GHG reductions
scenarios. This included full electrification, partial electrification, as well as adoption of renewable energy and co-
generation at GO stations, facilities and rail corridors, and adoption of battery electric rolling stock across the GO
network. Wood will also complete a benchmarking exercise comparing each scenario's forecast emissions
reductions against comparable transit portfolios and their stated emission reductions targets.
Translink – Quality Assurance Bus Inspection
Project Manager for 60FT articulated and double decker bus inspection from New Flyer and Alexander Dennis
plants in Vaughan, Winnipeg Canada and Crookston, Napanee USA. Overseeing field staff of 4 inspectors
reporting weekly quality assurance and real-time inspection monitoring using NexusIC. 50 buses to be inspected
in 2021 and additional 100 buses over 2022-2023 (ongoing).
YRT - Fleet Retainer
Project Manager for contracted for a three-year fleet consulting support services of $600K, retainer to complete a
wide range of consulting services for York Region Transit, including facility and fleet electrification transition
planning and electric vehicle technical specification development. Wood also completed an electric vehicle
jurisdictional scan to assess the available specialized transit charging infrastructure available on the market
(ongoing).
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 4 of 13
BC Transit- Specialized Transit E-bus garage
Project Manager supporting engineering firm with power demand and charging equipment selection for BC
Transit garage (ongoing).
St. Catherine Transit Commission- Electrification Strategy Phase 1 & Phase 2
Project manager delivering a utility and charger manufacturer feed study to help implement electrification of
transit fleet. Wood completed Battery Electric Bus (BEB) modelling to simulate BEB performance accurately in a
variety of scenarios. These scenarios were used to test operations across climate seasons, a variety of bus models,
with and without on-street charging, identify locations for developing on-route charging, and allow SCTC to best
understand the limits and opportunities of operating BEBs on their network, tailored to their operating context.
City of Charlottetown, Prince Edward Island- Electrification Study
Project Manager for PEI’s electrification study and implementation strategy. Wood is currently supporting the implementation of electrified transit for the City of Charlottetown in Prince Edward Island, Canada. The project involves evaluating the City's developing bus, facility, and charging equipment specifications to be tendered to public market. The specifications were informed by route modelling such that Charlottetown could procure vehicles and equipment that met its needs. Included multiple workshops with project stakeholders regarding site
prioritization and selection, functional programming, and funding application support. Halifax Transit – BEB Modelling
Project Manager for 60 BEB pilot range simulation for Ragged Lake Transit Centre (RLTC) of 40ft buses. Providing client with multiple simulations and scenarios evaluating different operational impacts. (ongoing) Canadian Infrastructure Bank – Zero Emission Technical Advisor
Project Manager supporting CIB to examine roll-out of electric school buses and transit buses in Canada. Developing baseline savings models, and reviewing technical transition plans by fleets requesting loans. (ongoing) TTC – Supply Chain Support & Strategy
Project Manager supporting TTC MM&P department pertaining to bus parts sourcing, alternative parts brand identification, aftermarket warranty and core management. (ongoing)
Town of Oakville- Electric Bus Feasibility & Roll Out Plan
Project Manager for the feasibility study reviewing the current state of Oakville Transit fleet and facilities for electrification. Route simulation, vehicle specification, electrical infrastructure analysis, energy modelling and business case for adoption. Reviewing operational challenges and maintenance for electric fleet adoption on NRV, conventional and specialized transit. Roll-out plan includes a rapid pilot and adoption timeline for specialized and
conventional buses. (ongoing)
Metrolinx- Quality Assurance Inspection
As project manager overseeing the inspection services of 46 double decker Alexander Dennis. Established Pre-delivery inspection protocol, road test and water test strategy to improve new bus build quality and reliability. (ongoing)
Academia & Industry Teaching
Mr. Farooqi has worked with various academic universities and industry associations to promote educating the next generation of leaders. Industry teaching is focused on technical topics of energy transition in transport, and asset management for public sector.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 5 of 13
Electric Bus Pilot Program Training Material
Finance Academy, C40 (March 2021)
Developed a comprehensive training module material for self-learning and guidebook for 96 cities to implement electric bus pilots with standardize data collection and operational procedures. Electric Bus Training Workshop, On-line Learning
Global Sustainable Electricity Partnership, GSEP (September 2020)
Leading a one-week training (October 2020) course in Lima, Peru (virtually) to educate private transit operators on electric mobility adoption covering fleet, infrastructure, lifecycle cost, operational changes.
Natural Gas & Hydrogen Transit Transition Course, CUTA On-line Learning
Canadian Urban Transit Association, CUTA (August 2020 to Present)
Developed and delivering a 5-week course on introducing transit industry to gaseous fuels. Covering topics of vehicles, operations and maintenance, fueling & infrastructure, and business case development. Course endorsed by Compress Natural Gas Vehicle Alliance and Hydrogen 2 GO Canada. Transit Asset Management Course, CUTA On-line Learning
Canadian Urban Transit Association, CUTA (September 2018 to Present)
Delivering a 10-week course endorsed by Federation of Canadian Municipalities on transit asset management. The
objective of the course if to improve transit employee’s knowledge of asset management and develop asset management material for their organization. Final project entails creating a Transit Asset Management plan.
Sessional Instructor (PROP 6780) , Case Studies in Infrastructure
Schulich School of Business, York University (September 2017 to Present)
Developed and co-taught new graduate business course, Case Studies in Infrastructure, to students specializing in Infrastructure and real estate. Created case studies about innovative infrastructure projects, stakeholder opportunity and risk matrix (STORM) framework, and modules on asset management. Ke y topics included public-private partnerships, value for money, project lifecycle, project risks, stakeholder analysis, lifecycle costing, and
asset management.
Principal Consultant: Sustainability & Asset Management, WSP Canada Inc, Planning and Advisory (August 2014 to August 2020)
Mr. Farooqi led transit, transportation and asset management business and strategy development for various public and private clients across Canada and the world, including: Business Case, PPP, Asset Management
TTC 1810 Markham Road Facility and Non- Revenue Vehicles (NRV) Business Case,
Toronto (2020)
As Project Manager oversaw the development of a business case to second source the maintenance of TTC’s non-
revenue vehicle and City of Toronto fleet and facility.
Town of Oakville Fleet Utilization and Optimization Study, Oakville (2019 – 2020)
As Project Manager and Fleet Specialist oversaw and supported Oakville fleet services study on utilization, optimization, green fleet and peer benchmarking, performance and business case development.
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Global Technical Director- Zero Emission Mobility
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City of Brampton Light Duty Fleet Review, Brampton (2019)
As Project Manager in support for EY’s study on a light duty fleet assessment study for the City of Brampton fleet services by identifying key operational, asset and service efficiency recommendations, and conducting peer agency benchmarking and stakeholder engagement workshops.
TTC McNicoll Bus Garage Business Case & RFP Development, Toronto (2019 - 2020)
As Project Manager and bus industry expert conducted a comprehensive business case analysis to assess the risk and value-for-money (VfM) of outsourcing all facility maintenance and operating staff functions of the TTC’s new McNicoll facility. Developed ensuing RFP to outsource functions.
City of Halton Fleet Management Strategy, Burlington (2019)
As Project manager conducted fleet management review, identified key operational, asset and service efficiency recommendations, and conducted peer agency benchmarking and stakeholder engagement workshops
City of Hamilton Transit Tire Lease vs Buy Study, Hamilton (2019)
As Project Manager delivered a ‘Lease vs Buy’ strategy for the City’s fleet of 267 transit buses. This included an industry best practices analysis along with a financial analysis comparing lifecycle of leasing vs buying tires.
Ontario Northland Railway Asset Management State of Good Repair, North Bay (2018-2019)
As Project manager identified state of good repair backlog for agency along with prioritization framework for future asset acquisition.
Ontario Northland Railway Asset Management, North Bay (2016-2017)
As Co-Project Manager conducted asset audits of vehicle fleet and rail rolling stock and determined state of good repair deficit. Developed coach and locomotive lifecycle models, and KPIs for asset performance.
Department of National Defense, DCC Base Capital Plan, Ottawa (2016-2017)
As Co-Project Manager led cost benefit analysis of national defense portfolio strategy, asset management plan for select base reduction, and financial impact analysis on the state of good repair and synergies from
consolidation decision.
TransLink Asset Management On-Call, Vancouver (2017–2018)
As Project Manager worked with TransLink to address various asset management needs across transit bus fleet, trolley pole infrastructure, hoists and maintenance facility asset classes in addition to examining operational information to help mitigate state of good repair backlog. UNOPS - Darfur Water Model (2017)
As Asset Management Lead developed water lifecycle asset management plan for distribution of various water service levels in two urban centers. Also created a sustainable and equitable costing structure.
Sarnia Transit- Fleet & Asset Management, Sarnia (2016)
Project Manager for identifying vehicle lifecycle and state of good repair deficit, inspecting 100% of fleet and reviewing maintenance practice to determine optimum vehicle retirement age. Examined alternative propulsion fleets of hybrid, CNG and electric buses to provide short-term and long-term direction of overall fleet propulsion.
TTC- Fleet & Asset Management, Toronto (2015-2017)
Deputy Project Manager for developing new lifecycle model to identify optimum age of retirement for TTC using operational, capital and labour costs. Conducted fleet condition assessment on 96 units. Reviewed hybrid bus technology and lessons learned for TTC operations and co st of operating over lifecycle.
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Global Technical Director- Zero Emission Mobility
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TTC Enterprise Asset Management, Toronto (2015-2016)
Local Project Manager in charge of managing project schedule, project budget and client deliverables. Assisting the TTC with creating strategic asset management policy for subway operations and identifying funding gaps.
Transit Windsor-Bus Lifecycle Study, Windsor (2015)
Project Manager for delivering a 20 year business plan for City of Windsor on operating transit bus fleet, assessing condition of fleet and developing an optimal lifecycle and replacement plan for fleet. Reviewing in house staff skills and identify training opportunities for maintenance staff.
Confidential Private Sector Client, Vehicle Manufacturer (2015-2017)
Project Manager on delivering a cost per km of operating a purpose-built specialized vehicle versus conversions and cut-away. Examine full life cycle cost of vehicle and provide client with a market strategy for growth to transit, taxi and personal vehicles. Operations & Management Metrolinx Fleet Retainer, Toronto (2020)
As Project Manager supporting Metrolinx on various maintenance and operation support during COVID19. Projects include maintenance specification, training, reliability improvements, and service line improvements.
TTC Supply Chain Improvement, Toronto (2019 – 2020)
As Project Manager determined methods to improve cost efficiencies in TTC’s supply chain and implementing recommendations of the Auditor General study from 2018. Focus on afterm arket warranty, OEM parts, core tracking and aftermarket parts.
McGill University Campus Shuttle, Montreal (2017)
As Operations and Cost Lead developed multiple scenario analysis for 10-year forecast of operating McGill campus shuttle. Identified vehicle size, operating parameters and amenities for student transport. Developed hourly cost model and optimized fleet selection. OPTA Handheld Device Market Analysis, Toronto (2017)
Project manager helpied Ontario Public agencies prepare for the exemption of bill 118 for handheld radios for public transit agencies and preparing a case for an extension of exemption for Ministry of Transportation.
Royal Canadian Navy, Water & Land based Base Personnel Transport Feasibility Study, Vancouver (2016-2017)
As technical lead, Naeem developed operational cost scenarios of transportation per hour of 14 to 200 individuals during morning and evening peak. Identifying capital and operating cost for 10-year horizon. Furthermore, identifying land and marine based vehicle, which can meet navy regulations for troop transport.
Oakville Transit - Standard Operating Procedures, Oakville (2017)
As technical advisor on reviewing and developing standard operating procedures for maintenance staff activity for transit facility operations.
York Region Transit, Facility Standard Operating Procedures, Vaughan (2014)
Developed and reviewed over 100+ SOPS for York Regions operations contractors to ensure compliance to region transit agreement. Focus on maintenance activity for transit vehicles and facility operations.
York Region Transit, Training Program Development, Vaughan (2014-2015)
As Technical lead, leading project to identify and modules for training. Developing RFP and providing support for firm hired to deliver final project.
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Global Technical Director- Zero Emission Mobility
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Grand River Transit (GRT), Preparation of a Fare Enforcement Plan, Kitchener (2015)
Participated in a field study to ascertain the current rate of fare evasion. Reviewed industry best practices along with GRT’s fare policy to identify strategies and opportunities for improving fare enforcement. Zero- Emission Vehicles, Fleet & Facilities
MiWay Electrification Study, Mississauga (2020)
Project Manager in determining an electric bus adoption strategy and how to phase the garages to accommodate electric buses.
TTC eBus Manufacturers’ Canadian Content Audit, Toronto (2020)
Project Manager in auditing the Canadian Content of 60 eBuses from 3 manufacturers as part of the eBus program.
County of Kings Green Fleet, NS (2020)
Project Manager for helping County of Kings located in Nova Scotia explore a green fleet strategy of vehicles in use for public works and county operations.
EBRD Amman, Jordan E-Bus Feasibility (2020)
Technical Vehicle Lead in developing ebus mobility specifications for chargers and electric buses for B RT operation in Jordan.
Transport Canberra (Australia) Zero Emission Feasibility Study (2020)
As Deputy Project Manager and Global Technical Expert assisting with technology analysis, gap assessment of operations and due diligence of transition using triple bottom line tool and BOLT simulation metrics. World Bank Colombia EV Study (2020)
As Technical lead on vehicle standards and battery technology assisting to explore adoption challenges and building a roadmap for various vehicles, chargers and sectors.
Abbotsford Garbage Trucks Lifecycle Modelling (2020)
Project Manager for the lifecycle modelling of Abbotsford’s garbage trucks fleet to determine the lifecycle costs and greenhouse gas (GHG) emissions for different scenarios of alternative propulsion t echnology
Brisbane, Australia Transit Bus Testing (2020)
SME in delivering a vehicle testing regime for double-articulated transit buses. First double articulate vehicle being brought to Australia for BRT.
Auckland Battery Electric Bus Feasibility Study (2020)
Project Manager delivering a transit electric bus modelling and feasibility project for private contractors in Auckland New Zealand.
TriMet Battery Electric Bus Feasibility Study (2020)
Project Manager in delivering a transit bus fleet modelling to identify routes/blocks that can be served with battery electric buses. Scope includes feasibility of depot vs on-route charging along with charging infrastructure requirements
YRT Fleet Retainer
• YRT Facility Electrification Infrastructure Feasibility Study and Implementation Plan (2019 – 2020): Project Manager for the feasibility study reviewing the current state of the garages and planning the required changes to equip YRT’s facilities to support fleet electrification. This includes modelling energy consumption for different scenarios.
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Global Technical Director- Zero Emission Mobility
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• York Region Transit, 60 Foot Technical Bus Specification and Procurement (2017–2018): Project Manager assisting York Region with the acquisition of new 60 foot diesel and hybrid vehicles for YRT VIVA BRT service.
• York Region Transit, Facility Optimization (2017– 2018): Project Manager assisting region to identify optimal location for new transit garage based on fleet operations and routes. Goal is to identify minimize
dead head using new garage.
• YRT Bus In-line Inspection(2016-2020): Project Manager Quality assurance for 90 Nova low-floor 40 foot + 60 foot buses for the YRT. In-charge of managing project costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the YRT built at Nova and New Flyer plant
• YRT- Exterior Collision Warning System (2015-2016): As Technical Lead, oversaw market scan for client on technology and possible solutions to pedestrian collisions during bus turning left or right for YRT. Further, he examined various vendors, cost per unit, impact to operations and on-going operating dollars needed to maintain the system for client.
AC Transit ZEB Program (2019)
Project Manager delivering a transit electric bus modelling and feasibility project for hydrogen and BEB vehicles.
Humber College Shuttle Bus Electrification RFP development (2019)
SME for developing the Request For Proposal (RFP) and reviewing technical proposal responses for Humber College’s parking shuttle electrification. Calgary Refuse Fuels Study, AB, Canada (2019-ongoing)
Technical lead on developing scenarios to evaluate options with Calgary’s 268 refuse trucks for electric, natural gas and hybrid drivetrain and compaction design. Developing feasibility study including triple bottom line approach.
San Bernardino E-Bus modelling (2019)
Project Manager delivering electric bus modelling project to determine the feasibility of transit bus fleet electrification.
Halifax Alternative Fuels Study, NS, Canada (2019)
Project Manager delivering second phase analysis of Halifax alternative fuels study for transit operations examining fleet, operating and maintenance cost and facility modifications across CNG, BEB, Hydrogen, and Hybrids. Triple bottom line feasibility study undertaken.
TTC eBus Manufacturers Plant Audit (2019 -2020)
Project manager inspecting four OEM eBus production across 8 manufacturing sites for quality assurance for upcoming TTC eBus build.
Los Angeles, California, USA (2019)
Modelling lead in charge of developing a deployment plan for 2,000+ buses in LA. Moreover, supporting change management and technology phasing to ensure LA Metro’s goal of 100% electric adoption.
Montreal Airport, Canada, (2019)
Technical lead assisting in deployment of vehicle shuttles during construction of airport and developing a zero-emission electric vehicle performance criteria to reduce GHG for airport operations.
Durham Region CNG Fleet Study, ON, Canada (December 2018 – 2019)
Project Manager developing potential demand scenarios for region owned and operated vehicles from class 0 to class 8 including transit. Mapping out potential CNG GHG reductions and total cost of ownership savings.
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Global Technical Director- Zero Emission Mobility
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Lethbridge Alternative Fuel Study, AB, Canada (2018-2019)
Project Manager developed an alternative fuel study for the cities public works and transit operations of over 500 vehicles and 3 fuelling infrastructure sites. Examining infrastructure, fleet, and operating impact of various technologies (CNG, hydrogen, electric, diesel)
E–Bus Feasibility, Boston, MA, USA
Deputy Project Manager developing pilot bus strategy for MBTA along with roadmap for full adoption of 1,600
buses to electric. Leading the electric bus simulation for bus routes and electric route adoption. Developing bus specification for operation and change management plan for operations to electric.
Bus Operations & Specifications, Makkah, Saudi Arabia (2018 – 2019)
Technical SME for bus fleet and facility design for Makkah Transit new operation of 2,000 buses and rail service. International expert overseeing bus, facility, asset management for owner as part of PMO team. In-charge of plant quality control and audit of manufacturing facilities.
E-Bus Feasibility, Sofia, Bulgaria
Fleet and Procurement expert on the file assisting EBRD to develop a technical specification for 30 electric fast charging vehicles for deployment in Sofia. Leading electric bus simulation analysis on vehicle range and route identification. Alternative Propulsion Feasibility Study, Winnipeg, MB, Canada
Part of BRT project examining alternative propulsion impact of introducing CNG and/ or Electric bus fleet to new service line, including maintenance, and facility changes.
BRT Feasibility Study, Abidjan Ivory Coast Africa (2017):
Fleet lead examining the vehicle specification, propulsion (CNG, Diesel, Electric) for BRT corridors for vehicle length, facility needs and passenger amenities. Reviewing bus maintenance and operations for gap analysis and institutional training.
Abbotsford, Green Fleet Strategy (2017)
Project Manager examining 300+ assets for the municipality of Abbotsford to develop medium and long - term goal of reducing emissions in fleet operations. Identifying electric and CNG vehicles capable of meeting city needs.
Lima, Peru Electric Bus Feasibility (2017– 2019)
Project Manager helping to examine triple bottom line approach to feasibility of electric buses from suburbs of Peru to downtown. Examining fleet, infrastructure, operations, and lifecycle considerations.
Halifax Transit Electric Bus Feasibility (2017)
Project Manager helping to develop a triple bottom line approach adoption of technology of electric buses for Halifax Transit covering facility, operations, fleet and lifecycle considerations. Examining infrastructure need for on route and end point charging.
Calgary Transit Electric Bus Feasibility (2017)
Providing support to local team to examine electric bus vehicle market and potential feasible electric routes for Calgary Transit.
Confidential Private Sector Client, Electric Bus mid-life specification (2016-2017)
As Client Strategic Advisor examined the feasibility with CUTRIC funding for a pilot of 40ft diesel bus to be re-powered to electric. Provided guidance on maintenance and lifecycle challenges. Moreover, examined charging infrastructure needs for pilot study and battery requirements. Examined return to base charging (overnight) and en-route charging using inductive and overhead charging.
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Global Technical Director- Zero Emission Mobility
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Epic Cars Light Duty (Class 6 & below) Electric Repower Market Analysis (2016-2017)
As client strategic advisor examined the market opportunity of electrifying pick-up and small SUVs to electric in application for return to base fleets. Examined operating environment, user group challenges and potential battery pack requirements for various applications from delivery trucks to on -site construction manager support vehicle.
Ontario Northland Coach Operations Business Plan (2017)
Project Manager examining entire coach operations scheduling, vehicle specifications, maintenance practices to improve cost recovery ratio. Reviewing and providing feedback for hourly service cost. Developing business case feasibility for converting fleet to near zero emission CNG for inter-city transport in Northern Ontario.
London Transit BRT (Zero Emission) (2016)
Provided support to Project manager in developing the business case for BRT vs. LRT in London Ontario. Conducted a scan of electric 40FT & 60FT vehicles and operating constraints for BRT service.
Fort Saskatchewan Vehicle Specification and Quality Assurance (2016)
Part of overall project team to bring conventional transit to the area of Fort Saskatchewan. As lead of fleet identified vehicle needed for operations through market scan, developed technical specifications and evaluated vendor vehicles. Developed tender contract for operating and maintenance of bus fleet. In charge of quality assurance during build period of bus.
TTC Vehicle Engineering Non-Revenue Vehicles (2016)
Project Manager in charge of staff, seconded to the TTC to write vehicle specifications for a wide range of support vehicles and ensure quality assurance on vehicle specifications developed.
TTC Wheel Trans Service Review (2016-2017)
Fleet Lead responsible for development condition assessment structure, review of future vehicle requirements, fleet size and operational strategy for maintenance.
TTC Bus Idling Study and Policy (2016)
Technical Analyst reviewing the operational and vehicle performance of TTC buses for NOX, particulate and other air quality particulars. Helping team develop standard guidelines and policy for idling of fleet. Provided market scan of emerging propulsion technologies such as electric, CNG and hybrid for consideration for TTC fleet.
TTC Bus In-line Inspection (2016-2018)
Project Manager Quality assurance for 213 Nova low-floor 40 foot buses for the TTC. In-charge of managing project costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the TTC built at Nova plant. Contract extended for inspection of another 97 buses in 2017 -2018.
Confidential Private Sector Client, Cost Benefit Analysis and Market Scan, GTHA (2014-2015)
Project Manager on delivering a life cycle cost benefit for major subcomponent on transit vehicle. Reviewed bus radiator data provided by a private sector firm operating in the transit maintenance industry for applicability in an Excel-based cost-benefit model. Analyzed industry survey results to determine benchmark maintenance practices. Created a cost-benefit model to evaluate, from a transit agency (client) perspective, the advantages of installing new parts as opposed to refurbishing and reinstalling existing parts. Presented findings in a final report.
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Global Technical Director- Zero Emission Mobility
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Director of Business Development and Supply Chain Solutions, Neopart LLC,
(November 2012- June 2014)
Led the introduction and execution of lean supply chain practices using a Vendor Managed Inventory model for OEM and after-market parts. Responsibilities included establishing and strengthening customer and supplier accounts across Canada and championing cross-referenced sourcing strategies for 9,000 SKUs. Program Analyst, Metrolinx, A crown corporation of Province of Ontario (May 2008 – October 2012)
Comprehensive facilitation and leadership in the development and implementation of supply chain and public procurement projects including: Transit Inventory Management (Recipient of the 2012 PMAC Supply Chain Excellence Award)
Advocate and project lead of a joint consignment Vendor Managed Inventory model (valued at $120 million over 5 years) that will result in $2.5 million annual savings for transit operators across the Greater Toronto and Hamilton Area (GTHA). Examined the supply chains, carbon footprints and purchasing practices of various Ontario transit systems in order to maximize value for money for Ontario taxpayers and minimize carbon footprints through consolidation and Integrated Planning Forecasting and Replenishment (IPFR). Instrumental in project development, negotiations and implementation with transit operators to refine the scope of the Request for Proposals (RFP) and Project Agreements. Engaged in regular interactions with stakeholders to manage concerns and issues regarding on-going contract issues. Responsible for the deployment across 8 transit properties and over 40,000 Stock Keeping Units (SKU) as acting contract administrator. Developed regional benchmarking standards for materials management for transit with an external consulting firm examining over
100,000 individual data points. Personally awarded the 2012 SCL President’s Award for vision and leadership.
Consolidated Transit Procurement
Supported RFP creation for specialized and general joint bus procurements for numerous transit properties across Southern Ontario. Developed evaluator workbooks and chaired a consensus committee for cut-away bus (8-metre) RFPs. Project lead on market research and developed Expressions of Interest (EOI) for future joint
procurements.
Metrolinx 8M Cutaway & 12M Conventional Fleet Procurement (2008-2011)
Supported RFP creation for specialized and general joint bus procurements for numerous transit properties across Southern Ontario. Developed evaluator workbooks and chaired a consensus committee for cut-away bus (8-m) RFPs. Developed sustainability evaluation criteria for bus vehicle.
Metrolinx Materials Management Dashboard (2010-2011)
Developed regional benchmarking standards for materials management for transit with an external consulting firm examining over 100,000 individual data points. Covering key KPI’s of on-time performance, fill rate, invoice accuracy and carbon footprint.
Metrolinx Carbon Footprint Metric (2009-2012)
Project lead in creation of a tracking mechanism to analyze and collect last point of shipment GHG and carbon footprint impact for transit part’s supply chain. Identified average part travels over 400Km’s to facility and generate 12,000 unique delivery trips to facilities
Province-Wide Joint Fuel Purchasing and Price-Hedging Program
Developed an internal proposal to examine the joint purchase of diesel fuel for transit vehicles. Researched Fuel-purchasing practices across North America. Developed a business case and a participant survey to advance a
province-wide transit diesel fuel purchasing and price-hedging program that will account for 3 percent, or 270
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million litres, of Ontario’s diesel consumption. The Program is anticipated to launch in 2013 and will achieve fuel savings of 1-2 percent on purchased price, or $5.4 million, annually.
Pay-By-Cell Fare Payment
Developed the financial model and the business case for a mobile fare payment system on all GO Transit vehicles.
Metrolinx Long-Term Project Strategy
Designed the Innovation Department’s project finance model and tracking system. Member of the Transit Procurement Initiative Five Year Strategic Planning and Development Team. Created brand identity, stakeholder engagement plans and promotional materials for the Transit Procurement Initiative Program at Metrolinx.
Investment Strategy Public Engagement Tool Project Lead
Project lead on the creation and delivery of an online innovative public engagement tool (Bigmove.ca) to implement the Province of Ontario’s long-term transit funding plan with the target of reaching 100,000 users. Procured and developed the interface ahead of schedule and under budget. Reported to an executive panel for review.
Professional History
• Wood, Director Sustainable Transportation & Asset Management Solutions (2020 – Present)
• Academia & Industry Teaching (2017 – present)
• WSP Canada Inc, Principal Consultant: Sustainability & Asset Management (2014 – 2020)
• Neopart LLC, Director of Business Development and Supply Chain Solutions (2012 – 2014)
• Metrolinx, A crown corporation of Province of Ontario, Program Analyst (2008 – 2012)
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 1 of 4
Summary
Years of Experience
20+
Office of Employment
Reno, Nevada
Languages
• English
• Urdu
Areas of Expertise
• Transportation System
Management
• System Development Life
Cycles
• Fleet Deployment
• Startup Integration &
Management
• Procurement and Contract
Negotiation
• Personnel Training and
Development
• Labor Relations
• Contract Negotiations
Sectors
• Public Transportation
• B2B, B2C, and B2G
• Transportation Logistics
• Electric Vehicle Bus (EVB)
• Microtransit & Autonomous
Professional Summary
Mr. Hassan is an accomplished Project Manager and
Administrator with leadership oversight and responsibility over
multiple public agencies in the U.S. throughout his career. With
twenty (20) years of sector experience and fifteen (15) years of
executive management experience within the public and private
sectors Mr. Hassan’s extensive leadership and management has
attributed to record accomplishments in adaptation of
technological innovation while fostering transportation access
to underserved demographics throughout the U.S.
Among his many accomplishments Mr. Hassan was an early
adapter to Electric Vehicle Buses (EVB) having worked
extensively on design and testing with Proterra (PTRA) for
optimal performance in cold weather conditions in Anchorage,
Alaska. His findings subsequently facilitated the ability of other
transportation agencies within the U.S. to more actively apply
for No and Low Emission (NOLO) grants from the Federal
Transit Administration (FTA).
Abul has served diligently as a panelist for the Transportation
Research Board (TRB) at the National Academy of Sciences
Engineering and Medicine in order to provide guidance to
public and private entities on methods of integration related to
disruptive technology and design specifications toward a future
of SAE Level 5 iterations of autonomous vehicles.
Abul has been in the forefront of news media in his advocacy
for de-carbonization throughout the last decade most recently
having facilitated the ability of Northern Nevada’s RTC in
optimizing the efficiency of their existing EVB fleet while
working to procure a secondary transition toward hydrogen fuel
cell technology on the bus procurement side.
Qualifications
Education
Masters, Public Administration
University of Baltimore, Maryland
Bachelors, Information Systems Management
University of Maryland, Baltimore County
Bachelors, English & Communications
University of Maryland, Baltimore County
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 2 of 4
Training & Learning
• Project Management Principles
• LEAN Six Sigma
• Introduction to Anti-Racism
• Building our Respective Workplace
• Indigenous Awareness
• Emotional Intelligence in Management
• Guiding through Coaching, Feedback and
Recognition
• Resetting for a Clear Performance Plan
• Public Procurement Management
• Contract Management
• Preparing Scope of Work
Experience
COO, Pulse Consulting LLC, Reno, Nevada, 2020 - 2021
• Established organization to address labor shortages in transit industry. Registered as
disadvantaged business enterprise (DBE). Focused on recruitment (talent acquisition), transit-
specific matters, and provision of contract personnel.
• Contracted with Washoe Regional Transportation Commission (RTC) through Keolis Transit
America. Provision of critical and essential labor resources in the form of Nurse Technicians, Utility
Workers, and Recruiters throughout the pandemic. First year gross revenue of $550,000.
• Consulted for National Express, LLC (NELLC) in Fairbanks, AK. Awarded $300M contract for 220
vehicles offering student transportation. Primary goals of seamless transition to new vendor and
Teamsters collective bargaining agreement negotiations.
• Facilitated startup for MTM, Inc. in Bend, OR. Recruited, hired, and on boarded staff, developed
scorecards, and delivered operational training.
General Manager, Washoe (RTC), Keolis (KTA), Reno, Nevada, 2019 - 2021
• Serve as General Manager (GM) when contract awarded to KTA. Supervise seven managers and
300 full-time union and non-union staff. Coordinate citywide transit system with 26 routes and
fleet of 100 vehicles. Attain KPI metrics such as on-time rate; accident frequency rate (AFR), and
customer experience index. Balance service quality with operational efficiency to achieve 8%
margin.
• Forged positive relationships with internal and external partners across levels and functions. Liaise
with media regarding events and press releases. Perform community outreaches in partnership
with nonprofit organizations.
• Consulted with KTA and Washoe County to formulate 10-year $275M contract.
• Retained 99% incumbent staff; recruited and on boarded new management team within 90-day
startup period.
• Operated at 100% capacity during pandemic; infection rate under 5%. Only KTA contract worldwide
with no interruptions.
• Executed electric fleet turnaround to operational model of success. Championed Proterra electric
buses to demonstrate value proposition. Updated scheduling processes to maximize electric bus
use across fleet.
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 3 of 4
Administrator, Oahu Department of Motor Vehicles (DMV), Hawai’i, 2018 - 2019
• Served in unique position; State of Hawai’i held statutory authority for Island of Oahu. Oversaw six
branch offices across Oahu; controlled $300M annual revenues; supervised 180 full-time
personnel; and directed driver license, vehicle registration, car dealership process, commercial
driver certification, and Transportation Network Company (TNC) regulation process functions.
• Introduced policy at State Legislature covering fee increases, TNC regulation, and Federal Real ID
Act implementation. Presented legislation to raise LYFT and UBER fees to safeguard consumers and
serve public interest.
• Opened first DMV mobile kiosk platform in State; supported private-party vehicle registration
renewals.
Director, Public Transportation Department, Anchorage, Alaska, 2014 – 2018
• Led team of ~200 personnel to connect community with safe, reliable transportation options.
Held responsibility for People Mover (fixed-route), AnchorRIDES (paratransit and call center
services), and RideShare (vanpool) services. Documented goals for largest mass transportation
organization in State; budget incorporated $6M in revenue ($4M point of sale), $10M in grants,
$22M in taxes, and variable $5-10M in annual capital project allocation; managed P&L of $35M.
• Gained political buy-in to convert publically funded People Mover system to business entity. One
of ~10 in US to operate under frequency-based routing model. Focused on integration of on-
demand mobility to update service offers for effective responses to decrease in ridership,
ridesharing, and impact to social equity of status quo.
• Collaborated with Teamsters to approve competition waiver and lowered service costs during
recession. Lobbied successfully for favorable funding legislation. Obtained millions $6 million in
funding from competitive Federal grant awards. Partnered with local senior centers and First
Nations to expedite service to rural communities.
• Forged public-private partnership (PPP) with Solid Waste Services utility. Introduced first Proterra
electric bus to municipality and negotiated multiple service agreements to lower operational costs.
• Instituted airport-to-downtown bus service to simplify tourist transport and support air travel.
• Developed PPP with University of Alaska Anchorage (UAA) to grow services offered to flagship
campus. Partnership resulted in gross annual sales of $500k through the UPASS program created
to facilitate student ridership on public transportation.
Chief of Transportation, Public Works, P.G. County, Maryland, 2011 - 2014
• Headed planning, finance, paratransit, and fixed route operations across 499 M² County with
~900K residents. Oversaw team of ~100 employees; $30M budget; and fleet of 180 vehicles.
Administered contract with TransDev North America, operators of fixed-route services. Served as
agency statistical analyst in collaboration with peers at State level.
• Served in advisory role to monitor Washington Metro Area Transit Authority (WMATA) services
within Prince George's County. Administered $45M system and recommended allocation options
for additional $220M from County to WMATA.
• Agreed to contract with NextBus to introduce operator accountability for on-time performance
(OTP) and other KPIs.
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Zero-Emission Lead, U.S.
January 2022 Page 4 of 4
• Internalized National Transit Database (NTD) annual surveys, periodic customer surveys, and
marketing functions. Reduced costs by 95%, $450,000 over 12 months.
• Fulfilled route- and service-level planning; added three primary routes within one year. Costs equal
to $2M service revenue.
• Supplied input for Purple Line; 65% National Harbor Casino design; and ran inaugural local bus
service to south county.
Capital Projects Manager, Motor Vehicle., Glen Burnie, Maryland, 2007 - 2011
• Collaborated effectively with key stakeholders to resolve project issues. Applied agile
methodology to consistently meet milestones within triple constraints (time, budget, and scope).
Hosted team-building focus groups to address technical issues related to designs and processes.
Leveraged strong negotiation and interpersonal skills to influence contractors regarding project
task completion.
• Served as youngest project manager in agency history. Completed large, complex $20M
interagency project for statewide Vehicle Emissions Inspection Program (VEIP) update mandated
by Environmental Protection Agency (EPA). Responded to RFPs, managed contract awards, and
successfully fulfilled multimillion-dollar contract with no legislative scrutiny.
• Successfully completed multiple IT projects and upgrades including queuing system across 24
branches and business intelligence (BI) platform to support qualitative and quantitative data
analysis.
Professional History
• Pulse Consulting LLC (2021 – 2022)
• Regional Transportation Commission of Washoe County via Keolis (2019-2021)
• Department of Motor Vehicle, City & County of Honolulu, Hawai’i (2018-2019)
• Municipality of Anchorage’s Public Transportation Agency (2014-2018)
• Prince George’s County Office of Transportation (2011-2014)
• Maryland Motor Vehicle Administration (2007-2011)
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Kamran Chaudhry, B.E., M.E., P. Eng.
EV Charging Design & Installation Lead - Zero Emission Mobility
April 2022 Page 1 of 3
Summary
Years of Experience
32
Office of Employment
Vaughan, ON
Languages
• English
• Urdu
• Punjabi
• Hindi
Areas of Expertise
• AC/DC Power Systems
• DC Charging System
• Battery Reserve Systems
• EV Charging Systems
• UPS Power Systems
• Standby Power Systems
• Solar/Wind Power Systems
• Operation and Maintenance of
Mission Critical Power Systems
• Load Flow Studies
• Arc Flash Studies
• Power System Modelling
• Power and Grounding Analysis
• Power System Installation,
Commissioning and
Maintenance
• Trouble Shooting on Power
Systems
• Power Systems Training
• Vendor Management
• Contract Management
Professional Summary
Mr. Kamran is an experienced Licensed Professional Engineer with master’s in Electrical Engineering and has expertise in AC/DC/Standby Power Systems for Telecom/IT, Cellular and Data Centre Mission Critical Environments. Kamran is known as a professional with taking self-initiatives and responding to the ever changing, complex industry
demands. He possesses international experience of designing, installation, commissioning, and maintenance of complex Power Systems. His expertise span on building productive relationships with internal and external customers. Kamran is passionate about staying current with new technology and brings a growth mindset. He has a reputation for being a collaborative leader who develops and engages highly productive teams to achieve desired outcomes. Kamran has track record of using exceptional problem-solving skills, taking a root cause analysis approach combined with strong research skills, to develop cost effective and sustainable solutions. He has value added contributions to Electrical Engineering projects across the globe including Pakistan, Middle East, Europe, and North America. In North America he delivered DC and UPS Power Systems including Battery Storage Systems for Bell Canada customers like OPG, Hydro One, OLG, City of Toronto, Government of Alberta, SUNCOR, Toronto Police and many more. Kamran has led training initiatives and established in house expertise among team members to handle Power Systems installation, operation, and maintenance tasks.
Qualifications
Education
Master of electrical engineering (M.E.) with specialization in Power
from University of Engineering and Technology (UET) Lahore (1994)
Bachelor of Electrical Engineering (B.E.) from University of Engineering and Technology (UET) Lahore (1990)
Professional Engineer (P.Eng.) from PEO Training
Power and Grounding Certificate Operation and Maintenance of DC Power Systems
SE Data Centre Technology Training Operation and Maintenance of UPS Power Systems Testing, Control and Protection of Power Systems Leadership Skills
Design Certification from APC
Publications / Presentations
Solar System Designs and Commissioning in Gambia
Power System Feasibility in Ecuador
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Kamran Chaudhry, B.E., M.E., P. Eng.
EV Charging Design & Installation Lead - Zero Emission Mobility
April 2022 Page 2 of 3
Awards
• DC Charging Systems 2001
• UPS Power Systems Cutover 2003
• Bell Network Merit Award 2012
• Bell Network Merit Award 2016
• Bell Network Merit Award 2018
• ALPHA DC Charging 2019
• Bell Network Merit Award 2020.
Experience
Motor City Electric, Detroit 2022– April 2022 Senior Electrical Engineer – Power Systems
• Design and conduct Power System Studies, recommend and Propose Advanced Solutions.
• Prepare Single Line Drawings and SKM models for complete Electrical Power Systems.
• EV Charging Schematics and Single Lines
• Battery Charging Systems
• Conduct Arc Flash analysis and Short Circuit Studies and prepare complete Flash Hazard Analysis reports.
• Mentor and Train young Engineers and Technicians on design and construction of Electrical Power Systems HV/MV/LV.
• Ensure that project complies with the project requirements and all engineering standards, applicable codes, best design practices, and specifications.
• Visit job sites of remodeling projects and get engaged in research and resolving drawing interpretation problems, conflicts, interferences, and errors.
Bell Canada, Toronto 2004 – December 2021 Senior Advisor – Network & Power Solutions
• Performed as Senior Technical Specialist Power Solutions with Bell Canada.
• Design and Commissioning of Switchgears, Standby Generators, UPS and DC Power Plants for
Telecom/IT Environment including Central Offices, Data Centers and Mobility.
• DC Charging Systems for Remote Power Over Twisted Cables and EV Charging Systems
• Delivered Power & Grounding Trainings to Field Techs maintaining Bell Canada sites; aligning with
skills development initiatives to train and execute the Power Commissioning & Proactive
Maintenance.
• Installed, operated, maintained, and conducted troubleshooting of UPS, AC and DC Power Systems.
• Executed site Power Audits and prepared professional reports with Engineering recommended for
power solutions.
• Conducted training on Electrical Power Systems.
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Kamran Chaudhry, B.E., M.E., P. Eng.
EV Charging Design & Installation Lead - Zero Emission Mobility
April 2022 Page 3 of 3
Emirates Telecommunication, Etisalat, Dubai, UAE 1997 – 2004 Team Lead Power Plants
• Led Power Teams of Engineers and Technicians, 45 in number, with effective contributions as Team
Leader.
• Installed, tested, and commissioned DC Power Systems with Batteries Back-ups, Inverters and UPS
for Fixed & GSM Networks (MSCs, BSCs, RBSs, Mini, Micro and Macro Sites).
• Coordinated projects establishing Transformer and LV Rooms with Protection and grounding
Schemes.
• Conducted commissioning of AMF Panels with PLC Controls and Protections for Mains and
Generators.
• Managed Schematic Drawing preparations and approvals as per Protection schemes and loading Distributions.
PREVIOUS ROLES INCLUDED: Power Engineer | ERICSSON Pakistan (Pvt.) LTD, 1995 - 1997
• Installation, Testing and Commissioning DC Power Systems with Batteries Back-ups, Inverters and UPS for Fixed & GSM Networks (MSCs, BSCs, RBSs, Mini, Micro and Macro Sites).
• Coordination in establishing Transformer and LV Rooms with Protection and grounding Schemes.
• Commissioning of AMF Panels with PLC Controls and Protections for Mains and Generators.
• Schematic Drawing preparations and approvals as per Protection schemes and loading Distributions.
• Lead Power Teams of Engineers and Technicians, 45 in number, with effective contributions as team leader
Assistant Manager, Technical | State Engineering Corporation (SEC), Pakistan 1990 – 1995
• Hands on experience of designing and commissioning of Switch Gears, 132/220 KV Relay and control panels, Fault Locators, for sub stations. Control and Protection relays used were from GE & GEC Alstom
• Executed Power Generation Project of rating up to 360 MW (Steam Turbine) on Sub-Station side and Handled Grid field, Covering Bus Bar & Breakers Arrangements, Protection Schemes, Control DC Plants, and Power Transformers etc.
Memberships
Memberships: Member: IEEE (Institute of Electrical & Electronics Engineers, USA), 2008 – Present Chairman: International Association of Ahmadi Architects and Engineers (IAAAE) Canada, 2016 – Present
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 1 of 5
Summary
Years of Experience
7+
Office of Employment
Burlington, Ontario
Areas of Expertise
• Zero-Emission Vehicle Implementation
• Zero-Emission Vehicle Modelling
• Zero-Emission Vehicle Operating and Maintenance Cost Forecasting
• Zero-Emission Vehicle Electrical Infrastructure Requirements
• Financial Model Development
• Project Finance
• Transportation Analysis
• Asset Management
• Economic Analysis
Sectors
• Transportation
• Infrastructure
• Real Estate
• Sustainability
Professional Summary
Jamal has over seven (7) years of experience providing advisory services to public and private sector clients across Canada. He is
experienced in modelling the adoption and implementation of Zero-Emission Vehicles. With Wood, Jamal has managed 5+ zero-emission projects, including simulation of electric vehicle implementation and development of operating and capital budget forecasts. Jamal is experienced in a range of consulting services, including financial modeling, business case development, and project management.
Jamal also has previous consulting experience in building sustainability and landscape architecture, working on projects across Canada spanning healthcare, educational, institutional, and commercial real estate sectors. Jamal’s project experience includes project management and development of project documentation, including preliminary and detailed design drawings, quantity takeoffs, cost estimates, and stakeholder engagement presentation materials such as 3D renderings and
site plans.
Qualifications
Education
Master of Business Administration (with Distinction) Schulich School of Business, York University, 2019
Bachelor of Landscape Architecture (Honours) University of Guelph, 2014
Accreditation / Certification
• Certified Associate in Project Management (CAPM): Project Management Institute
• LEED AP Building Design + Construction: Green Business Certification Inc.
• Member, Canadian Society of Landscape Architects
• Member, Manitoba Association of Landscape Architects
• Passed CFA Level 1: Chartered Financial Analyst Institute
Software / Skills
• Microsoft Excel / VBA
• AutoCAD, SketchUp, 2D and 3D Modeling
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 2 of 5
Experience
Senior Consultant, Sustainable Transportation & Asset Management, Wood
City of Charlottetown – Transit Electrification Study (2021-Ongoing)
Deputy Project Manager for supporting the implementation of electrified transit in Charlottetown. The project involved developing bus, facility, and charging equipment specifications to be tendered to public market. The specifications were informed by route modelling such that Charlottetown could procure vehicles and equipment that met its needs. Included multiple workshops with project stakeholders regarding site prioritization and selection, functional programming, and funding application support.
BC Transit – Specialized Battery Electric Bus Modelling (2021)
Deputy Project Manager for specialized battery electric bus (BEB) modelling study enable BC Transit to understand the infrastructure requirements necessary to support the adoption of 110 BEB at their Victoria Handy DART facility. The project involved defining vehicle and charging equipment configurations available for the future adoption and reliably determining per kilometer energy consumption.
Siemens Canada / St. Catharines Transit Commission - Electric Vehicle Study (2021)
Wood was retained by Siemens Canada to assist St. Catharines Transit Commission in assessing the feasibility of electrifying its transit portfolio. Jamal served as Deputy Project Manager for this battery electric bus (BEB) modelling study enable St. Catharines Transit Commission (SCTC) to plan and implement the transformation from diesel to a BEB fleet. Including modelling to simulate BEB performance accurately in a variety of scenarios. These scenarios were used to:
• Test operations across climate seasons, a variety of bus models, with and without on-street charging.
• Identify locations for developing on-route charging such that 98% of existing blocks could be successfully electrified with as few as two on-route locations.
• Allow SCTC to best understand the limits and opportunities of operating BEBs on their network, tailored to their operating context. These simulations allowed SCTC to visualize in dashboard format which aspects of its current service are optimal to electrify and which routes require additional service adjustments to implement BEB technology.
A key ZES output is the total electrical infrastructure and equipment implications of fleet electrification – including total energy consumption, peak power loads, daily cost savings, and daily emissions reductions.
Canada Infrastructure Bank (CIB) – ZEB Program - Lender’s Technical Advisor (2021-
Ongoing)
Deputy Project Manager supporting the CIB to establish operating cost savings for the implementation of electric school and transit buses in Canada. Developed normalized approaches and methodologies to measure operating and maintenance cost savings of electric buses compared to conventional diesel buses. The project scope includes identifying the cost savings for each fleet operator (i.e., school districts and transit agencies) that will be used to structure loan repayments.
York Region Transit – Fleet Consulting Services (2021-Ongoing)
Wood was contracted for a three-year retainer to complete a wide range of consulting services for York Region Transit, including facility and fleet electrification transition planning and electric vehicle technical specification development. Wood also completed an electric vehicle jurisdictional scan to assess the available specialized transit charging infrastructure available on the market. Jamal is providing advisory services to York Region Transit across delivery of multiple retainer projects.
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 3 of 5
Town of Oakville - Electric Bus Feasibility & Roll Out Plan Project (2020-2021)
Wood was retained by the Town of Oakville to complete an electric bus needs assessment and rollout plan. This engagement included a holistic review of Oakville Transit’s facilities and operations, market scan of available specialized electric vehicles and electric vehicle charging infrastructure, as well as a peer review of comparable municipalities and transit portfolios, and will culminate in the implementation of a recommended fleet procurement strategy, including the required associated infrastructure, fleet and other capital expenditures.
Halifax Transit - Electric Bus Feasibility & Roll Out Plan Project (2021)
Deputy Project Manager for battery electric pilot range simulation for Ragged Lake Transit Centre (RLTC) of sixty (60) 40-ft buses. Wood provided Halifax Transit with multiple simulations and scenarios evaluating different operational impacts to understand electrification feasibility, including total daily power demand and peak power demand throughout the scenario simulations.
Nalcor Energy – Facility Development Cost Benefit Analysis (2020-2021) Jamal developed and oversaw financial analysis in modelling capital and operating costs and benefits for 13 scenarios facility aimed at housing Nalcor Energy staff and operations. Reviewed benefits associated with lower travel times and accident rates for off and on-site facility options. This work included providing a comparative analysis between alternatives as well as summarizing additional unquantified costs and benefits to be considered in the decision making stages of the project.
Senior Analyst, Infrastructure Advisory & Transactions, EY Corporate Finance
Edmonton Regional Transit Service Commission, Business Case & Operating Financial Pro Forma Model, Edmonton, Alberta
EY was engaged to develop a business case exploring the costs, benefits and impact of a Regional Transit Service Commission for Edmonton and the twelve surrounding municipalities to deliver an improved transit experience for residents of the Edmonton Metropolitan Region. Jamal developed the financial model for the business case, forecasting the existing operations performance and tax impact for each municipality as well as the expected tax impact resulting from the Regional Transit Services Commission.
Transport Canada, VIA Rail High Frequency Rail Market Sounding, Ontario
EY was engaged by Transport Canada as part of the due diligence for a major passenger rail transportation project. Market sounding sessions were designed to solicit critical insights from private sector market participants into the proposed High Frequency Rail project. Jamal assisted throughout the market sounding process and in the development of the final report highlighting findings of the market sounding project. Jamal coordinated market participants from international and domestic companies across a range of relevant industries applicable to the project, including operators, contractors, traditional lenders and investors.
Senior Analyst, Development Finance, Replay Destinations
Luxury Real Estate Development, Hotel & Residences, Antigua and Barbuda, West Indies
Jamal worked as part of an international Real Estate development firm (Replay Destinations) on the twin-island state of Antigua and Barbuda in the West Indies. Jamal developed a dynamic operating pro forma to automate the importation and updating of the live project reporting model, including projected and actual sales, infrastructure and construction costs, and regular project expenses, and coordinated with internal accounting teams to develop new integrated purchase order workflow tied to the pro forma. Jamal coordinated with local and international vendors, contractors, and lenders, maintaining accurate
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April 2022 Page 4 of 5
cash flow forecasting to track project performance and contribute to capital draw requests and capital needs forecasts. Jamal also conducted construction quantity take-offs and costing estimates using CAD and PDF format drawings and coordinated with contractors and consultants throughout design and initial construction and site infrastructure development phases.
Landscape Architect, Sustainability Specialist, WSP Canada Inc. (MMM Group Ltd.)
Humber River Hospital, LEED Documentation and Sustainability Certification, Toronto,
Ontario
Jamal completed comprehensive LEED documentation and associated sustainability certification submission preparation and compliance assurance throughout design and construction phase of the project, including quantity take-off measurements of architectural drawings to ensure sustainability targets and design specifications were in compliance with LEED requirements.
Joseph Brant Memorial Hospital and McMaster University, Halton McMaster Family
Health Centre / Joseph Brant Memorial Administration Building, Burlington, Ontario
Completed review and analysis of project drawings and construction reporting to ensure project compliance with sustainability requirements. This joint initiative between Joseph Brant Memorial Hospital and McMaster University incorporates research, clinical and administrative spaces. Totaling approximately 56,000 sq. ft. and targeting LEED Silver, key sustainable strategies included a 50% water usage reduction and total energy usage reduction of 32% less than MNECB benchmarks.
Hanlan Feedermain Multi-Use Trail Feasibility Study & Design
Completed comprehensive site visits, developed inventory and analysis to inform feasibility study of multiple trail alignments in coordination with design and installation of the Hanlan Feedermain in Mississauga, ON. Worked with Region of Peel and City representatives to develop boulevard multi-use trail alignment along portions of Tomken Road, Cawthra Road, and Eastgate Parkway. Assisted in preparation of feasibility study report and AutoCAD production of preliminary and detailed trail designs and signage plans along all three road sections.
Selkirk Regional Health Centre
Completed site visits, project documentation review and analysis as well as monthly reporting to ensure project maintained compliance with sustainability targets throughout design and construction. Included specification and verification of high efficiency fixtures, and associated sustainability measures.
Lac du Bonnet Fire Attack Station
Completed review of project design and construction documentation to ensure project achieved Power Smart designation under the Manitoba Green Building Program. The 16,000 sq. ft. remote fire response base included equipment warehouse, offices, radio and operations room as well as tarmac / runway for response team vehicles. The project included heat recovery measures, high insulation wall design and occupancy sensors to improve energy efficiency, in addition to enhanced commissioning to ensure the
building maintains optimal performance throughout operation.
Shepard Municipal Reserve Site, Athletic Tournament Park
Coordinated site drawings, site visit documentation and analysis, and facilitated client and stakeholder engagement meetings in the development of Tournament Athletic Facility on a 40 acre site in the Hamlet of Shepard, Calgary, AB. Prepared engagement presentations and facilitated collection and analysis of
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 5 of 5
relevant community association groups and associated stakeholders to shape the Conceptual Plan for the future Tournament Athletic Facility.
Icefields Parkway Highway, Niblock and David Thompson Entry Gate Design
Completed site assessment, conceptual and detailed drawings in coordination with various disciplines for
the total redesign of two entry points onto Icefields Parkway within Banff National Park. Assisted in coordination of 6 consulting disciplines ranging in architectural, civil, transportation planning, environmental and geotechnical testing.
Galt Gardens Master Plan Redesign
Jamal prepared stakeholder engagement materials and facilitated collection of stakeholder feedback, including analysis to inform the conceptual redesign of the historic urban park in Lethbridge, AB. Completed detailed site analysis, public engagement, urban design as well as budget costing and construction estimates.
Additional Institutional Project Experience - Sustainable and Energy Efficiency LEED Consulting
• Region of Waterloo Courthouse Renovation, Waterloo, ON
• St. Thomas Elgin General Hospital Redevelopment, London, ON
• Sage Creek School, Winnipeg, MB
• Seven Oaks Renal Dialysis Centre, Winnipeg, MB
• Park Manor Care Home, Winnipeg, MB
• Morden Long-Term Care Facility, Morden, MB
• Winnipeg Convention Centre Expansion, Winnipeg, MB
• East End Community Centre, Winnipeg, MB
Professional History
• Wood (2020 – Present)
• Replay Destinations (Freetown Development Ltd.) (2019 – 2020)
• EY Orenda Corporate Finance (2019)
• WSP Canada Inc. (2013 – 2017)
o Landscape Architect & Sustainability Specialist (2015 – 2017)
o Sustainability Specialist (Green Building Consultant) (2014 – 2015)
o Landscape Designer (2013 – 2014)
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Bridget Baker Zero-Emission Mobility Consultant, USA
March 2022 Page 1 of 2
Summary
Years of Experience
3+
Office of Employment
Denver, Colorado
Languages
• English
Areas of Expertise
• Fleet Data Management
• Electric Vehicle Suitability Assessments
• Electric Vehicle Supply Equipment Assessments
• Emissions Inventories
• Fleet Utilization & Right-Sizing
• Electric Vehicle Charging Optimization & Management
Sectors
• Fleet
• Utilities
• Transit
• Energy
Professional Summary
Ms. Baker has over three years’ experience guiding public and private sector fleets in data-driven decision making related to the adoption of alternative fuel technologies. From electric vehicle suitability and supply equipment analyses to utilization studies and emissions inventories, Bridget is motivated to help fleets meet emissions reduction goals while experiencing operational and total cost of ownership savings.
Collaborating with national labs, the DOE, utilities, and governments across the U.S, she has lead projects that have resulted in a greater understanding of what it will take to support the adoption of electric vehicles on a national scale. Bridget has also partnered with OEMs to educate fleets on available technologies and support EV procurement.
Backed by an in-depth understanding of fleet operations and the power of telematics data, she looks forward to facilitating
fleet transitions to alternative fuels while considering the day to day and broader impacts of their implementation.
Qualifications
Education
Boston University (2014-2018) BA, Environmental Analysis & Policy, International Relations
Harvard University, Extension School (2020-2023) ALM, Sustainability
Graduate Certificate, Sustainable Cities & Communities (2020-2021)
Certificate, Sustainable Business Strategy (2022)
Graduate Certificate, Corporate Sustainability & Innovation (2022-2023)
Training & Learning
• Sustainable Business in the 21st Century
• Law and Policy of Climate Change: Influencing Decision Makers
• Transportation and Sustainability
• Sustainable Cities
• Critical Analysis of Environmental Systems
• Sustainability and Environmental Management
• Confronting Climate Change
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Bridget Baker Zero-Emission Mobility Consultant, USA
March 2022 Page 2 of 2
• Innovative Technologies and Practices for Climate Change Resiliency
• Sustainable Business Strategy
• Standard Installation Certification
Publications
• Booth, S., Bennett, J., Helm, M., Arnold, D., Baker, B., Clay, R., Till, M., & Sears, T. 2022. Identifying Electric Vehicles to Best Serve University Fleet Needs and Support Sustainability Goals. National Renewable Energy Laboratory. NREL/TP-5400-81596.
• Booth, S., Bennett, J., Helm, M., Arnold, D., Baker, B., Clay, R., Till, M., & Sears, T. 2022. Impacts of Increasing Electrification on State Fleet Operations and Charging Demand. Golden, CO: National Renewable Energy Laboratory. NREL/TP-5400-81595.
Experience
Transportation Analyst, Sawatch Labs, March 2019-March 2022
• Analyzed over 70 million trips and 500 million miles of telematics data for 70+ fleets in 30+ states.
• Composed and delivered analytics results with the potential to save fleets over $220 million in total and 225,000 tons of GHG emissions annually.
• Coordinated with OEMS, utilities, universities, governments, national labs, and federal agencies to forecast, support, and manage the adoption of alternative fuel technologies.
• Developed and improved analytics products for vehicle suitability assessments, fueling infrastructure placement, and emissions inventories.
• Implemented and managed telematics systems for 70+ project and commercial clients with high quality customer success, creating custom reports focused on fuel use, preventative maintenance, and driver safety.
Professional History
• Wood (March 2022 – Present)
• Sawatch Labs (March 2019 -March 2022)
.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 1 of 7
Summary
Years of Experience
35 (<1 with Wood)
Office of Employment
Burlington, Ontario
Highlights
• 35+ years of experience in
transit maintenance, vehicle
specification
• Inspected over 6+ electric
buses, and 600 diesel buses for
various transit agencies
• Tremendous experience in job
function and process mapping
for maintenance activities
Areas of Expertise
• Fleet & Facilities Management
• Asset Management
• Fleet Procurement
• Fleet Standard Operating
Procedures
• Transit & Fleet Maintenance
• Maintenance Training
• In-Line Vehicle Inspection
Professional Summary
Rick Baltzer is a Senior Fleet Consultant with Wood’s Sustainable
Transport & Asset Management Solutions practice. Rick
specializes in asset management, fleet procurement, fleet SOPs,
maintenance training and in-line vehicle inspection. Rick brings
a proven track record of over 35 years of fleet management
service. He is a licensed diesel mechanic who has risen through
the ranks over his career.
Prior to joining Wood, Rick worked at Burlington Transit and
City of Burlington Fleet Services in the development and growth
of its joint transit procurement and maintenance initiatives. He
has extensive senior level experience with major transit
companies and services, as well as business development
optimization across the North American transit industry. Rick’s
insights and experience are widely respected in the areas of
transit and fleet maintenance.
Recently, Rick has supported several fleet reviews focusing on
NRVs including the Halton Region Fleet Management Review
and Town of Oakville Fleet Utilization & Optimization Review.
Rick worked with TTC on ebus manufacturer audit, vehicle
specification and Canadian content audits.
Qualifications
Education
Business Administration Diploma, Human Resources, Sheridan
College, 1987
Ministry of Colleges and Universities, Class “A” Mechanics
License, Automotive Apprentice Program, Honours Standing,
Mohawk College, 1980
Registrations / Certifications / Licenses
310T Truck and Coach Mechanic
310S (Automotive) Technician License
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 2 of 7
Experience
Wood, Transit Fleet Specialist (2020 – Present)
Senior Technologist
Transit Windsor Bus Lifecycle Study, Transit Windsor
Delivery of a 20-year business plan for City of Windsor on operating transit bus fleet, assessing condition
of fleet and developing an optimal lifecycle and replacement plan for fleet. Reviewing in house staff skills
and identify training opportunities for maintenance staff. Role was to inspect the vehicles for this project.
Senior Technologist
Fleet & Asset Management, Toronto Transit Commission (TTC)
Development of new lifecycle model to identify optimum age of retirement for TTC using operational,
capital and labour costs. Conducted fleet condition assessment on 96 units. Reviewed hybrid bus
technology and lessons learned for TTC operations and cost of operating over lifecycle. Role was to
inspect the vehicles for this project.
Senior Technologist
Bus In-Line Inspection, Toronto Transit Commission (TTC)
Quality assurance for 213 Nova low-floor 40 foot buses for the TTC. Project included managing project
costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the TTC built at
Nova plant. Contract extended for inspection of another 97 buses in 2017-2018. Role was to inspect the
vehicles for this project.
Senior Technologist
Bus In-Line Inspection, York Region Transit
Quality assurance for 17 Nova low-floor 40 foot buses for the YRT. Project included managing project
costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the YRT built at
Nova plant. Inspecting another 40 buses in 2016-2017 bus build year. Role was to inspect the vehicles for
this project.
Senior Technologist
Fleet & Asset Management, Sarnia Transit
Sarnia Transits vehicle lifecycle and state of good repair deficit. Project included inspecting 100% of
fleet and reviewing maintenance practice to determine optimum vehicle retirement age. Examined
alternative propulsion fleets of hybrid, CNG and electric buses to provide short-term and long-term
direction of overall fleet propulsion. Role was to inspect the vehicles for this project.
Senior Technologist
Fort Saskatchewan Vehicle Specification and Quality Assurance, Fort Saskatchewan Transit
As part overall project team to bring conventional transit to the area of Fort Saskatchewan. Project
included identifying vehicle needed for operations through market scan, developed technical
specifications and evaluated vendor vehicles, and quality assurance during build period of bus. Role was
to inspect the vehicles for this project.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 3 of 7
WSP, Transit Fleet Specialist (2015 – 2020)
Contract Services to the Town of Oakville
Town of Oakville
Inspection and monitoring of Transit Coach Refurbishments
Digital Electric Contract Services
Transport Canada/Grand River Transit
Installation and training of a vehicle/driver lookout device in conjunction with Transport Canada and
Grand River Transit.
Neopart, Warehouse Leadhand (2013 – 2020)
• To assist in the operation of the warehouse and provide support to the office staff.
• Train staff on the “Inventory Management” software.
• Assist in the Health and Safety, WHMIS and First Aid.
• Provide product information for tenders, quotes, and request for proposals/information documents.
• Product research and sourcing.
• Trouble shooting part’s issues, cross referencing.
• Product delivery and pick-up.
• Warehouse receiving and delivering of products.
• Process RMA’s (Product Returns) for credit.
• Process third party documents for product delivery.
Neopart, Warehouse and Facility Manager (2011 – 2013)
Liaison with the Vice President and Director of Neopart Canada in setting up and managing the “Parts
Distribution Warehouse” for Neopart LLC who was awarded the TIM’s (Transit Inventory Management
Project) contract through Metrolinx to provide parts and services to Transit Properties in Ontario and
throughout Canada.
• Hire warehouse staff and drivers.
• Set-up warehouse and office, arrange for racking and shelving, lift devices, trucks, packaging
materials, office furniture and equipment.
• Finalized building acceptance from leasing agent.
• Learn “Inventory Management” software and train staff.
• Control and managed the Warehouse and Facility budget – short term/long term.
• Register and obtain CVOR. (Commercial Vehicle Operators Registration)
• Prepare annual budget for – Operating and Capital.
• Set-up Health and Safety, WHMIS and First Aid.
• Develop and prepare tenders, quotes, request for proposals, and request for information documents.
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Transit Fleet Specialist
January 2021 Page 4 of 7
• Initiate, prepare and issues purchasing documents in conjunction with the
• Purchasing Department policies.
• Develop and prepare reports, information and recommendation documents.
• Maintain and update fixed asset inventory.
• Manage and control all contract services related to warehouse, fleet and the building maintenance.
• Develop, prepare and initiate Standard Operating Procedures (SOPs).
• Review and update as required legislated policies, operating procedures, contractual agreements.
• Initiate and/or oversee fleet, equipment and building maintenance and repairs.
• Provide updates and recommendations to the Director, of legislative and technical changes affecting
the staff, fleet, equipment and building.
Secondary Activities:
• Participant on the Neopart Management Team.
• Oversee Health and Safety as the certified workplace member of OHSA.
• Participant on the Metrolinx Technical Committee for parts and service review for the TIMS project.
• Product research and sourcing.
• Trouble shooting part’s issues, cross referencing, onsite visits to Transit Properties and vendors.
• Emergency and after hours support.
• Warehouse receiving and delivering of products
Transit Maintenance Project Coordinator, City of Burlington (2010 – 2011)
Control and management of the maintenance annual Operating budget of approximately $4.5 million.
• Control and management of the maintenance Capital budget – short term/long term.
• Annual budget preparations for the maintenance area – Operating and Capital.
• Develop and prepare tenders, quotes, request for proposals, and request for information documents.
• Initiate, prepare and issues purchasing documents in conjunction with the Purchasing Department
policies.
• Develop and prepare reports, information and recommendation documents for senior management
and council.
• Maintain and update fixed asset inventory.
• Manage and control all contract services related to fleet and the building maintenance.
• Arrange and schedule repairs and servicing of our external clients.
• Develop, prepare and initiate Standard Operating Procedures (SOPs) for the maintenance area.
• Review and update as required legislated policies, operating procedures, contractual agreements.
• Initiate and/or oversee fleet, equipment and building maintenance and repairs.
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Transit Fleet Specialist
January 2021 Page 5 of 7
• Provide updates and recommendations to the Operations Manager and the Director of Transit and
Traffic, of legislative and technical changes affecting the staff, fleet, equipment and building.
• Provide training to new Maintenance Supervisor.
Secondary Activities:
• Participant on the Transit Management Team.
• Certified member of the Transit Health and Safety Committee in association with OHSA.
• Participant on the Regional Trunk Radio System Replacement Team. ($18 million project budget)
• Participant on the Metrolinx Joint Vehicle Procurement Project.
• Participant on the Metrolinx Transit Inventory Management Project (TIMS)
• Participant on the City of Burlington Environmental Assessment Team.
• Participant on the City of Burlington CVOR (Commercial Vehicle Operators Registration) Team.
• Participant on the City of Burlington Fleet Management System Project.
• Participant on the City of Burlington/Metrolinx Fare Collection Project. (Presto)
Transit Maintenance Supervisor, City of Burlington (1986 – 2010)
• Maintenance Supervision of the conventional, paratransit and support fleet of vehicles.
• Maintenance Supervision of the Operation/Maintenance facility.
• Control and management of the annual Operating budget. Approximately $4.5 million for 2009.
• Control and management of the annual Capital budget – short term/long term. Approximately $4.6
million for 2009.
• Prepare and participate in the annual budget process for the maintenance area – Operating and
Capital.
• Develop and prepare tenders, quotes, request for proposals, and request for information documents.
• Initiate, prepare and issues purchasing documents in concert with the Purchasing Department.
• Perform new vehicle inspections at supplier sites.
• Arrange for the acceptance and registration of new vehicles into the fleet.
• Arrange for the decommissioning of retired vehicles from the fleet.
• Develop and prepare reports, information and recommendation documents for senior management
and council.
• Oversee and participate in the daily operations of the Transit maintenance stock room.
• Oversee and participate in the annual inventory, purchasing policies and audits of the materials,
supplies and services.
• Maintain and update annually the fixed asset inventory of fleet and facility.
• Manage and control all contract services related to fleet and the building maintenance.
• Oversee contract service personnel; bus cleaners, tire service, HVAC, etc.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 6 of 7
• Arrange and schedule repairs and servicing of our external clients.
• Prepare and issue billing documents for our external clients.
• Develop, prepare and initiate Standard Operating Procedures (SOPs) for the maintenance area.
• Review and update as required legislated policies, operating procedures, contractual agreements.
• Initiate and oversee fleet, equipment and building maintenance and repairs.
• Complete and update all annual, semi-annual certifications, licensing and MTO subsidy forms.
• Schedule and oversee all aspects of vehicle maintenance: i.e. MTO brake and safety inspections,
emission testing, drivetrain repairs, structural repairs, destination signs, fare collection equipment,
two-way radio system, bike racks, etc.
• Prepare for annual MTO Fleet inspections/audit.
• Investigate vehicle and facility accident/incidents. Process necessary documentation for resolution.
• Initiate, prepare, issues and finalize insurance claims. Correspond with insurance agents and brokers.
• Oversee and supervise a staff of 13 union and non-union employees. Seven mechanics, four mechanic
helpers, one maintenance clerk and one parts coordinator.
• Develop staff job descriptions and duties.
• In concert with Human Resource prepare and issue job request documents, perform interviews and
hire staff.
• Develop and manage staff working schedules, vacation schedules and training programs.
• Provide updates and recommendations to the Operations Manager and the Director of Transit on
legislative and technical changes affecting staff, fleet, equipment and building.
• Review and update hardware/software for fleet management, inventory, fuel, building HVAC system,
building fire suppression system, vehicle maintenance – Thermo King, Allison, Cummins, Detroit
Diesel, Webasto, Vapor Door systems, Ricon lifts, Electrical multiplexing, Snap-on scanner, Pro-link
scanner.
• Manage and maintain MOE waste removal for Operation/Maintenance facility.
Secondary Activities
• Participant on the Transit Management Team.
• Certified member of the Transit Health and Safety Committee in association with OHSA.
• Participant on the Regional Trunk Radio System Group.
• Participant on the Metrolinx Joint Vehicle Procurement Project.
• Participant on the Metrolinx Transit Inventory Management Project (TIMS)
• Participant on the City of Burlington Environmental Assessment Team.
• Participant on the City of Burlington CVOR (Commercial Vehicle Operators Registration) Team.
• Participant on the City of Burlington Fleet Management System Project.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 7 of 7
• Participant on the City of Burlington/Metrolinx Fare Collection Project. (Presto)
Apprentice Diesel Mechanic/Diesel Mechanic, City of Burlington (1977 – 1986)
• Performed mechanical maintenance duties transit fleet/facility.
• Lead hand responsibilities on the P.M. shift.
• Served as acting supervisor of maintenance in the absence of the Mechanical Supervisor.
• Represented maintenance on Health and Safety committee.
• Performed stockroom activities, ordering and stocking parts, charging out parts to work orders,
assisting in annual inventory count.
Labourer/Mechanic’s Assistant, City of Burlington (1975 – 1977)
• Performed mechanical functions and assistance to the maintenance groups through the Public Works,
Recreation and Transit departments.
• Worked in the Public Works as a labourer and lead hand on the asphalt road gang and leaf pickup.
• Part of the winter control crews plowing, salting and snow removal.
Professional History
• Wood, Transit Fleet Specialist (2020 – Present)
• WSP, Transit Fleet Specialist (2015 – 2020)
• Neopart Canada, Warehouse Leadhand (2013 – 2015)
• Neopart Canada, Warehouse and Facility Manager (2011 – 2013)
• City of Burlington/Burlington Transit, Maintenance Project Coordinator (2010 – 2011)
• City of Burlington/Burlington Transit, Ontario Transit Maintenance Supervisor (1986 – 2010)
• City of Burlington, Apprentice Diesel Mechanic/Diesel Mechanic (1977 – 1986)
• City of Burlington, Ontario Labourer/Mechanic’s Assistance (1975 – 1977)
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Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 1 of 4
Summary
Years of Experience
11
Office of Employment
Burlington, Ontario
Areas of Expertise
• Project and Program
Management
• Knowledge and Innovation
Management
• Standards Development
• Utility & OEM Engagement
• Zero-Emission Bus (ZEB)
Deployment Strategy
Development and
Implementation
• Autonomous Shuttle (AS)
Deployment Planning
• Funding and Financing Pursuits
for ZEB and AS
• Economic, Environmental,
Social and Governance (EESG)
Benefits Estimation
• Business Case Development for
ZEB Adoption
• Policy Development
Sectors
• Transportation
• Infrastructure
• Innovation
• Sustainability
• Financing/Funding
• Public Sector Policy
Development
Professional Summary
Abhishek has over eleven (11) years of experience in the
sustainable energy and transportation sector out of which seven
(7) were focused on technology innovation and four (4) in
sustainable transportation technology deployment across public
fleets in Canada. He is experienced in assisting public and
private sector clients in managing the entire fleet transition
process including business case development, EESG benefit
estimation, pursuing funding/financing, RFI/RFP development,
and operational performance analysis. He has experience in
managing large scale fleet transition Program comprising
multiple municipalities while also assisting individual
municipalities in capital budget forecasting, business case
development and knowledge management. He has been closely
associated with the development of the SAE J3105 high-power
charging standard for electric buses.
Dr. Raj has liaised with the utility sector in Canada and vehicle
and charging equipment manufacturers in Canada to develop
standards focusing on charging and operational performance
assessment for ZEB.
Dr. Raj has also managed a Program focusing on enhancing
Innovation in Sustainable Transportation sector and developing
commercialization pathways in close collaboration with public
and private sector industry and academia. This has resulted in
the development of Industry white papers, industry standards,
policy documents focusing on sustainable transportation.
Qualifications
Education
Doctorate of Philosophy (Ph.D.) in Mechanical Engineering
University of Waterloo, Canada, 2017
Masters of Science in Mechanical Engineering
Masdar Institute of Science and Technology, UAE, 2012
Bachelor of Technology in Mechanical Engineering
Vellore Institute of Technology, India, 2010
Accreditation / Certification
• Project Management Professional®
Software / Skills
• C++, MATLAB, NVivo, Microsoft Office
• AutoCAD, ANSYS Fluent, GHGenius
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Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 2 of 4
Experience
Senior Consultant, Sustainable Transportation & Infrastructure, Wood (November
2021 onwards)
ZEB Project Lead and R&D Funding Program Manager, Canadian Urban Transit
Research and Innovation Consortium (CUTRIC)
Pan-Canadian Battery Electric Bus Demonstration and Integration Trial (2017-2021)
CUTRIC initiated a multi-stakeholder Program with municipalities, utilities and manufacturers to deploy
standardized electric buses and chargers across various jurisdictions in Canada. Dr. Raj served as the Lead
and was involved in all the aspects of the program that include standardization of charging (EVSE) and
performance evaluation criteria, benefit estimation, business case development, funding application
development, operational deployment, data architecture development, and program management. Dr. Raj
has been associated with the development of SAE J3105 charging standard for high-power charging. He
has contributed to several industry white papers emanating from this project that present the global scan
of the technology, identify existing gaps and provide overall recommendations. Dr. Raj developed a
robust Program Management framework and guidance documents to ensure regular updates from
Program participants and sharing of insights based on the analysis of the operational data collected from
all ZEB operators.
Dr. Raj has closely worked with municipalities and have successfully pursued multiple funding and
financing opportunities for them in line with the municipal byelaws and have also developed successful
bids in response to RFIs and RFPs. In order to address the inverted cost structure that zero-emission bus
exhibits, Dr. Raj has conducted financial modelling for revenue flows and have conducted consultations
with various banks, infrastructure companies, utilities and manufacture to explore different financing
models. The findings of this exercise were shared with Federal Government agencies in the form of a
report with recommendations for a new funding mechanism design. Dr. Raj has also contributed to the
design and development of a Joint Procurement model for ZEB that can provide cost benefits to the
municipalities.
Consultation outreach initiative with policymakers and utility stakeholders (2017-2021)
Multiple outreach initiatives with the focus of educating the policy makers were made to the Federal,
provincial and municipal governments to identify the opportunities, challenges and policy solutions
associated with large scale fleet transition. He also participated in close dialogue with the utilities all
across Canada to understand the opportunities and challenges that utilities face with respect to providing
charging services on behalf of the transit agencies. The outcome of this dialogue with key stakeholders
among government, utility, City representatives and the manufacturers around the opportunities and
challenges associated with fleet electrification were presented as policy recommendation in the public
launch of a report developed by Dr. Raj. Dr. Raj has also contributed to various feasibility analysis for
utility clients to assess capability of the utilities to support bus fleet electrification for municipalities.
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Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 3 of 4
National Smart Vehicle Joint Procurement Initiative (2021)
CUTRIC initiated a project focusing on the standardization and deployment of electric, low -speed
automated shuttle technologies. Abhishek served as the interim Project Manager for this project and was
instrumental in managing outreach with clients and the suppliers with respect to the finalization of
specifications, routes and the quantification of benefits. This initiative will standardize communication,
charging (EVSE) and infrastructure requirements across the spectrum for the manufacturers in order to
make this technologically viable for public implementation across routes.
Research and Development Funding Program (2020-2021)
CUTRIC provided funding to promising multi-stakeholder, collaborative projects focusing on Sustainable
Transportation between industry and academia across various stages of development. Abhishek served as
the Program Manager for this funding initiative and have assessed funding applications, conducted the
contracting, assessed the Key Performance Indicators (KPIs) from these projects, monitored the progress,
and identified commercialization pathways for the Intellectual Property developed. This Program has
served to address the gap between Industry research requirements and the capabilities available in
Canadian Academia.
Researcher, University of Waterloo, Canada
Emission reduction pathway development for natural gas and ethanol fuels (2013-2017)
Abhishek worked as a Researcher at University of Waterloo to develop catalyst technology to reduce the
emissions from natural gas and ethanol combustion. Abhishek designed and fabricated a novel particle
diagnostics system by integrating fueling, ignition, optical sampling, and pneumatic sampling systems to
evaluate emissions from catalytic hydrocarbon combustion. He also developed numerical models for the
predictive assessment of carbon emissions and pollutant particle evolution from natural gas and ethanol
fuels. He designed and managed the installation of the drop-tube combustion reactor at the University of
Waterloo to simulate the fuel combustion process and integrated diagnostics systems for ease of analysis.
He also designed and engineered a particle sampling and diagnostics system to conduct analysis on
Particulate Matter emanating from diesel fuel. Abhishek also He was awarded the Waterloo Institute of
Technology NanoFellowship Award due to his groundbreaking findings that resulted in several peer-
reviewed publications.
Research Assistant, Masdar Institute of Science & Technology, United Arab
Emirates (UAE)
Design and development of hydrogen fuel cell vehicle test rig (2010-2012)
Abhishek designed and developed a fuel cell vehicle test rig by integrating electric and fluidic
components to simulate the actual driving cycle of a vehicle. He also developed a numerical code to
assess the performance of hydrogen fuel cells in vehicles under standard driving conditions in terms of
GHG reduction, water production, and power output. He also made quantified measurements with
respect to water accumulation in the fuel cell stack and correlated it to fuel cell stack failure.
Design of HVAC system and estimation of carbon footprint (2011-2012)
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Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 4 of 4
Abhishek contributed to the design of a 30 MW district-cooling based urban HVAC system and conducted
carbon footprint estimation with respect to the existing conventional HVAC system.
Academia & Industry Teaching
Dr. Raj has worked with various academic universities to promote educating the next generation
of leaders. His pedagogical focus is on Engineering as a profession and his focus is on the following
courses:
• Engineering Thermodynamics
• Fluid Mechanics
• Introduction to Combustion
• Engineering Workplace Skills II: Developing Effective Plans
• Professionalism and Ethics in Engineering Practice
Professional History
• Wood (November 2021 – Present)
• CUTRIC (2017 – 2021)
o Zero Emission Bus (ZEB) Project Lead and R&D Funding Program Manager (2020 – 2021)
o National Project Lead (2018 – 2020)
o Junior Project Development Officer (2017-2018)
• University of Waterloo (2013-2017)
• Masdar Institute of Science & Technology (2010 – 2013)
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Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 1 of 4
Summary
Years of Experience
5
Office of Employment
Remote, New Brunswick
Languages
• English
• French
Areas of Expertise
• Zero-Emission Vehicle Implementation
• Zero-Emission Vehicle Performance Modelling
• Zero-Emission Vehicle Operating and Maintenance Cost Forecasting
• Zero-Emission Vehicle Electrical Infrastructure Requirements
• Non-Traditional Transit Solutions
• Transportation Analysis
• Municipal Asset Management
• Economic Analysis
Professional Summary
Matthieu is a consultant experienced in modelling the adoption and implementation of Zero-Emission Vehicles. With Wood,
Matthieu has supported eight (8) zero-emission projects as a analyst and project coordinator. His background in transportation gives him the technical skills to efficiently evaluate the adoption of battery-electric vehicles, including operational and infrastructure needs.
Matthieu completed his master’s degree in Transportation Engineering at the University of New Brunswick before moving into a consulting career in 2019. The focus of his research was on understanding emergent non-traditional rural transit, Volunteer Driver Programs, for incorporation into transportation planning. Matthieu has experience working for the Federal Government where he was involved as the primary analyst reviewing interprovincial trucking movements to inform policy development. Matthieu’s experience focused on analytics for supporting evidenced based decision making, having worked
on projects involving road, rail, maritime, and air transportation modes.
Qualifications
Education
Master of Science, Transportation Engineering, University of New Brunswick, NB, 2019
Bachelor of Science, Transportation Engineering, University of New Brunswick, NB, 2016
Publications / Presentations
• Developing Transportation Engineering and Planning Metrics for Rural Volunteer Driver Programs. Washington D.C., USA, January 2019.
• A Community-Based Approach to Addressing Transportation Needs for Rural Older Adults in Canada: Progress in Research. Taipei, Taiwan, Nov 2018.
• The Development and Application of a Maturity Model to Understand Volunteer Driver Program Practices. Gatineau QC, Canada, June 2018.
• How many New Brunswickers rely on Organized Volunteer Driver Programs? Preliminary tools and approaches to help us find the answer. Winnipeg MB, Canada. May 2017.
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Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 2 of 4
Awards
• Transport Canada Scholarship in Economics, Efficiency and Competitiveness in Transportation, 2017
• Transportation Association of Canada Civil Division Scholarship, 2017
• Thomas H. Prescott Scholarship in Transportation, 2017
Experience
Consultant, Sustainable Transportation & Asset Management, Wood
Antigua and Barbuda – Transport Electric Consultancy
Zero emission modelling analyst for the adoption of electrified transit and taxi services on the islands of Antigua and Barbuda.
Arlington Regional Transit – Zero-Emission Fleet Transition
Zero emission modelling analyst for the adoption of battery-electric and hydrogen fuel-cell buses in Arlington Virginia.
City of Saint John – Low-Carbon Migration Strategy
Project Coordinator for in developing the City of Saint John’s Low-Carbon Migration Strategy. The goal of the project was to identify the City’s preferred pathway to meet its zero-emission goals. This was accomplished through an analysis of the City’s fleet operations and a review of technologies, policies, and actions that could be taken to lower emissions. A green fleet plan was produced to compare varying procurement strategies with a focus on battery-electric and hydrogen-fuel cell vehicles to replace municipal and transit fleet assets. The result was a roadmap defining steps for the City to follow to
implement its desired fleet transition. This was supplemented by implementation recommendations detailing actions to be taken with regard to: Continuous Improvement, Implementation Opportunities, Piloting Programs, Staff Readiness, and Facility Modifications.
City of Charlottetown – Electric Transit Study (2021-Ongoing)
Project Coordinator for supporting the implementation of electrified transit in Charlottetown. The project involved developing bus, facility, and charging equipment specifications. The specifications were informed by route modelling such that Charlottetown could procure vehicles and equipment that met its needs.
BC Transit – Specialized Battery Electric Bus Modelling (2021)
Project Coordinator for specialized battery electric bus (BEB) modelling study enable BC Transit to understand the infrastructure requirements necessary to support the adoption of 110 BEB at their Victoria Handy DART facility. The project involved defining vehicle and charging equipment configurations available for the future adoption and reliably determining per kilometer energy consumption.
St. Catharines Transit Commission - Electric Vehicle Study (2021)
Project Coordinator for battery electric bus (BEB) modelling study enable St. Catharines Transit Commission (SCTC) to plan and implement the transformation from diesel to a BEB fleet. Matthieu led the modelling simulate BEB performance accurately in a variety of scenarios. These scenarios were used to:
• Test operations across climate seasons, a variety of bus models, with and without on-street charging.
• Identify locations for developing on-route charging such that 98% of existing blocks could be successfully electrified with as few as two on-route locations.
• Allow SCTC to best understand the limits and opportunities of operating BEBs on their network, tailored to their operating context.
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Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 3 of 4
• Answer SCTC’s key questions regarding their goals for electrification. These simulations allowed SCTC to visualize in dashboard format which aspects if its current service were most ideal to electrify first, and which routes require additional service adjustments to optimize BEB technology. A key ZES output is the total electrical infrastructure and equipment implications of fleet electrification – including total energy consumption, peak power loads, daily cost savings, and daily emissions reductions.
Canadian Infrastructure Bank (CIB) - Lender’s Zero Emission Technical Advisor (2021)
Project Coordinator and Analyst supporting the CIB to establish operating cost savings for the implementation of electric school and transit buses in Canada. Developed normalized approaches and methodologies to measure operating and maintenance cost savings of electric buses compared to conventional diesel buses. The project scope includes identifying the cost savings for each fleet operator (i.e., school districts and transit agencies) that will be used to structure loan repayments. The work included multiple transit authorities across three provinces and numerous stakeholder meetings in French
and in English.
Halifax Transit - Electric Bus Feasibility & Roll Out Plan Project (2021)
Project Coordinator for battery electric pilot range simulation for Ragged Lake Transit Centre (RLTC) of 60 40ft buses. Providing client with multiple simulations and scenarios evaluating different operational impacts to understand electrification feasibility.
Nalcor Energy - Cost Benefit Analysis for Facility Alternatives (2020-2021)
Financial analyst role in modelling capital and operating costs and benefits for 13 scenarios facility aimed at housing Nalcor Energy staff and operations. Reviewed benefits associated with lower travel times and accident rates for off and on-site facility options. This work included providing a comparative analysis between alternatives as well as summarizing additional unquantified costs and benefits to be considered in the decision making stages of the project.
Town of Oakville - Electric Bus Feasibility & Roll Out Plan Project (2020-2021)
Research Analyst for the feasibility study reviewing the current state of Oakville Transit fleet and facilities for electrification. Route simulation, vehicle specification, electrical infrastructure analysis, energy modelling and business case for adoption. Reviewing operational challenges and maintenance for electric fleet adoption of conventional and specialized transit. The roll-out plan included a rapid pilot and adoption timeline for specialized and conventional buses.
Consultant, Advisory Services, WSP
Asset Management Plan, Neebing, ON, Canada (2019 - 2020)
Technical support in reviewing existing asset inventory and evaluating the City’s state of local infrastructure data. Specific tasks included data entry, gap analysis and valuation of assets. Provided asset data gaps, asset replacement values, expected service lives, and recommended improvements. Client:
Municipality of Neebing.
Gas Utility Asset Management Plan, Kitchener, ON, Canada (2019)
Technical support in reviewing asset inventory and evaluating the Utility’s state of local infrastructure. Specific tasks included data entry, gap analysis and valuation of assets. Provided asset data gaps, asset replacement values, expected service lives, and recommended improvements. Client: City of Kitchener.
Island Rail Corridor Ridership Forecast, BC, Canada (2019)
Worked as team lead in research and forecast model creation to predict ridership for a new commuter rail
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Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 4 of 4
development between Courtenay and Victoria. Specific tasks included researching data sources, developing prediction methodology, creating forecasting model, and reporting on findings. Provided data sources, report of rail ridership for 8 project scenarios/phases, summary of analysis limitations. Client: British Columbia Ministry of Transportation and Infrastructure
Transportation and Economic Analyst, Transport Canada
Harmonization of Interprovincial Trucking, ON, Canada (2018)
The ministry of transportation had a need to reevaluate steps and policies aimed at reducing barriers to goods movements between provinces. To support this objective the Economic Analysis group tasked Matthieu with creating a brief outlining the history of policies and restrictions affecting interprovincial trade, summarizing available data sets and limitations, as well as performing a detailed analysis of changes over time. The key factors of the analysis were truck configuration, weight utilization, space utilization, travel flows, and commodity group. The outcome was quantitative evidence created and communicated to policy makers to aid in policy development and decision making.
Atlantic Air Freight Capacity Assessment, Atlantic Canada (2018)
In response to US tariffs being applied to Canadian goods, the Economic Analysis group conducted exploratory research to promote international goods movements with Eastern Atlantic countries, primarily in Europe. To facilitate this trade Matthieu was tasked with creating an inventory and capacity assessment of Atlantic air cargo infrastructure. The outcome was a better understanding of current air cargo climate in Atlantic Canada and a quantitative assessment of the four constraining factors for Atlantic Canada’s primary cargo airports. Near term changes in capacity were also forecasted.
Professional History
• Consultant, Sustainable Transportation & Infrastructure, Wood (2021 – Present)
• Consultant, Advisory Services, WSP, Toronto, ON (2019 – 2020)
• Transportation and Economic Analyst, Economic Analysis, Transport Canada, Ottawa, ON (2018)
• Research Assistant, Transportation Research Group, University of New Brunswick, Fredericton, NB (2016 – 2019)
• Engineering Technologist, Water Department, City of Saint John, Saint John, NB (2013 – 2015)
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9 June 2022
Page 1 of 3
Kristina Murphy, CFM, CC-P Water Resources Team Lead/Project Manager
Summary
Years of Experience
24
Office of Employment
Chicago, Illinois
Areas of Expertise
• Stormwater Management
• Floodplain Management
• Hydrologic and Hydraulic
Modeling
• Climate Change Mitigation
• Change Risk Adaptation
• Flood Forecasting
• Flood Inundation Mapping
Professional Summary
Ms. Murphy’s experience includes floodplain and stormwater
design and management, hydrologic and hydraulic modeling of
rivers and sewers, and flow fire calculations. She is active in local
climate action initiatives through volunteering in multiple
organizations. She advocates for climate resilient infrastructure
and emissions reductions.
Qualifications
Education
Bachelors of Atmospheric Science - University of Louisiana at
Monroe
Registrations / Certifications / Licenses
Engineer-in-Training (E.I.T.)
Certified Floodplain Manager (CFM)
Certified Climate Change Professional (CC-P)
Software / Skills
• HEC-RAS, HEC-FDA, HEC-SSP
• Full Equations (FEQ)
• InfoSWMM
• WaterGEMS
• ArcGIS (ArcMap)
• AutoCAD
• MicroStation
Languages
• English
Professional History
• Wood (2022 – Present)
• City of Naperville, Illinois (2018 – 2022)
• DuPage County – Stormwater Department (2015 – 2018 and 2000 – 2003)
• Michael Baker International (2014 – 2015)
• Riverside Technology Inc. (2013 – 2014)
• Aon Benfield Inc., Impact Forecasting LLC (2011 – 2012)
• Baxter and Woodman Inc. (2007 – 2010)
• Smith Engineering Consulting (2003 – 2007)
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Kristina Murphy, CFM, CC-P
Water Resources Team Lead/Project Manager
24 March 2021
Page 1 of 2
RE Specific Categories
Other Experience
• Naperville Interdepartmental Sustainability Team
Naperville, Illinois
Ms. Murphy participated in the interdepartmental monthly team meetings led by the sustainability
coordinator. The team consisting of members from various City departments to discuss current
initiatives and progress on the work plan. https://www.naperville.il.us/globalassets/media/event-maps-
and-tcps/ribfest/approved-sustainability-workplan.pdf
• Naperville Environment and Sustainability Task Force (NEST)
Naperville, Illinois
Ms. Murphy participates in the monthly meetings, leadership team, and the Building and
Development committee of the Naperville Environment and Sustainability Task Force (NEST). The
group prepared the “Sustainable Naperville 2036” report (https://www.sustainnaperville.org/2036) for
the City of Naperville to address reducing greenhouse gas emissions in the building and
development, energy, municipal operations, natural resources, transportation, and waste sectors. She
researched and wrote a portion of the Building and Development section of the report in addition to
providing quality control for the entire document. On-going activities of the Building and
Development committee are recommending strategies and supporting documentation on how to
reduce carbon emissions in buildings, development, and construction: reducing embodied carbon;
reducing building energy demand; generating renewable energy on-site; Benchmarking and Building
Performance Standards for existing buildings; adaptative reuse; updates to the building codes, and a
letter to developers for concept design stage meeting. Specific memorandums were prepared and
sent to the City for writing and adopting a green purchasing policy, using warm mix asphalt in lieu of
hot, and commenting on the land use plan’s relationship to reducing the heat island effect and
reducing vehicle miles traveled.
• Sustainable Aurora Advisory Board Aurora, Illinois Ms. Murphy serves as Chair of the Sustainable Aurora Advisory Board. The board is tasked with implementing the 2019 Sustainability Plan. She also represents the City of Aurora, the second largest municipality in the state, on the Kane County Energy and Environment working group, which is promoting a countywide climate action implementation project.
• Climate Reality Chicago Chicago, Illinois Ms. Murphy serves as an At-Large board member for Climate Reality Chicago. She participated in the
strategic planning. She co-chairs the Suburban Climate Action Planning committee, which educates
and promotes sustainable actions at local governments across the Chicago region. The committee
members represent communities around the region and share successes and challenges of
implementing practices. Ms. Murphy also participates in the Electric Vehicles Education and Federal
and State Policy Advocacy committees. To stay current, she regularly attends meetings of Illinois Go
Green, the Metropolitan Mayors Caucus Environmental Committee, and green buildings,
transportation and fleet, and flood risk webinars.
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Kristina Murphy, CFM, CC-P
Water Resources Team Lead/Project Manager
24 March 2021
Page 1 of 2
Training
Awards
Professional Associations
• American Meteorological Society – Chicago chapter
• Association of Climate Change Officers
• Association of State Floodplain Managers
• Illinois Association for Stormwater and Floodplain Management
Publications / Presentations
• Flood Forecasting and Inundation Mapping
• Climate Science in Floodplain Management
• Applying Climate Change for Planning Purposes: Using Climate Change Data to Plan and Design
Infrastructure
• Climate Change Adaptation: Flood Resilient Infrastructure
• Reducing Greenhouse Gas Emissions in Municipal Operations and Creating Climate Resilient
Infrastructure
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Jignesh Patel
Mobility Solutions Architect
Service Areas:
• Emerging Mobility Solutions
• Zero Emission Strategies
• Electric Vehicle Charging
Infrastructure
• Systems Engineering
• Intelligent Transportation Systems
• Transit Planning
• Fare Collection Systems
• Technology Governance
• Data Storage & Management
• Enterprise Content Management
• Emerging Technologies
• ITS Architecture (Version 7.0 through
8.3)
• Connected Vehicles Reference
Implementation Architecture (CVRIA)
Years of Experience: 24
Education:
Bachelor of Engineering, Mechanical
Engineer, M.S. University, India
Skills:
• Project Management
• Organizational Change
Management
• Training Delivery
• Communications Management
• Business Process Evaluation, Mapping
and Workflows
• Data Analytics and Business
Intelligence
• Technology Implementations and
Systems Development
• ISO 14443 A/B, IS0 14443-2, 3 AND 4,
ISO/IEC 15426-1 (Linear Barcode) and
ISO/IEC 15426-2 (2D Barcode)
Certifications:
• ProSci Certified Change Practitioner
• PMI Certified Project Manager
• WebLogic/J2EE Certified Architect
• WebLogic Certified Systems
Administrator
• Microsoft Certified Application
Developer
Founder of Niti Systems Consultants Inc., a certified DBE business and technology
firm focused on serving the transit industry. Over 20 years of Public Transit
experience in the areas of Transit Planning, Mobility Solutions Delivery, Systems
Engineering, IT Advisory Services, Technology Governance, and Data Driven
Decisions. Jignesh has acted as Chief Information Officer for four agencies
across the USA and helped the agencies with Technology Solutions, Organization
Assessment, Strategic Planning, Systems Implementation and Strategic Planning.
Actively involved with various business and technical committees within APTA
and other alliances on various business and technology standards.
WORK EXPERIENCE
Interim Chief Information Officer, Long Beach Transit – February 2020
Supporting the agency with implementation of technology strategic initiatives to
enable better coordination between business and technology. Supporting the
agency with Technology Governance and Technology Strategic Planning.
Helping with innovative mobility solutions, including EAM, electrification,
technology modernization, data driven decisions (BI/DW/Analytics) and more.
Electric Vehicle Procurement, Long Beach Transit – June 2022
Supported the agency with a procurement of 45 battery electric bus (BEB)
procurement. Responsible for market research, technical specification
development and procurement support for this contract. Scope involved
procurement of electric buses, charging infrastructure and in-vehicle systems.
Jacksonville Transportation Authority (JTA), Ultimate Urban Circulator (U2C) –
Connected Vehicles Corridor – October 2019
Supporting the agency with systems assessment, recommendations and
procurement support for technology components for vehicles, stations, roadway,
back-office, data management, integration and other technology components.
Atlanta Regional Commission (ARC), Regional Systems Deployment Planning,
Atlanta GA 2019
Supported the Atlanta MPO with Regional Transit Systems concept of operation
development, pilot project identification and projects implementations. Helped
create the regional ITS Architecture for the whole region including 5 transit
agencies, 9 counties, 12 cities and DOT.
Metro Atlanta Rapid Transit Authority (MARTA), Ridership Assessment and
Recommendations, Atlanta, GA - 2018
Helped MARTA with assessment of various technology systems for their data
quality, integration opportunities between systems, business processes and
technology infrastructure to access impact on the overall ridership. Performed
an in-depth assessment of integration between the systems, staff training needs,
and various internal/external factors to provide a quantitative assessment as well
as recommendations for improving the ridership over next 3 years.
Interim Chief Information Officer (CIO) Support Services, Palm Beach County
Transit (Palm Tran), West Palm Beach, FL, 2018
Managed the IT department to oversee activities of the staff to support
technology infrastructure, provide project support and develop strategic
technology roadmap. Performed organizational assessment, systems assessment
and helped with reorganization of the entire department in order to create an
efficient and reliable structure.
Page 161 of 162
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Interim Chief Information Officer (CIO) Support Services, Georgia Regional Transportation Authority (GRTA), Atlanta, GA, 2017-
2018
Provided technology governance, advisory and roadmap for a two-agency merger. Acted as an Interim CIO for the twin
agencies of the Georgia Regional Transportation Authority (GRTA) and the State Road and Tollway Authority (SRTA).
Jacksonville Transportation Authority, Jacksonville, FA, Interim Chief Information Officer (CIO) and Various Projects
As a CIO lead the technology and innovations initiatives at JTA in order to support business goals and service delivery. Improve
the efficiency and quality of information and business operations. Helped JTA successfully complete the ERP implementation
Maryland MTA, Baltimore, MD Fare Systems Assessment and Recommendation
Helped the MTA with the assessment and recommendations of their existing Fare Collection system. Responsible for research,
assessment and delivery of project tasks. Successfully delivered all six tasks of the project, including Current State Assessment,
Stakeholder Interviews, Cost Schedule, Alternatives Assessment, Financing Options and Integration Plan for Mobile Ticketing.
VIA Metropolitan Transit, San Antonio, Sr. Consultant, Open Payments Based Fare Collection Implementation
Help VIA with new fare payment implementation and enterprise systems assessment including defining the project approach,
proposal evaluation process, contract negotiations, business processes, transaction management and integration, report etc.
SFRTA, Technology Advisor/CONOPS Support RTPI/APC Integration (April 2015-December 2015)
Provide technical support for Concept of Operation for the AVL and RTPI implementation and integration with the APC for
ridership reporting and travel patterns. Worked with network team to identify and resolve the latency issues to provide real-
time communication of location data.
San Diego MTS, Sr. Consultant, CIO Advisory Services (September 2014-April 2015)
Provide mentoring and coaching support to newly appointed CIO to help her translate strategic direction into actionable
results, achieve the innovation required for competitive business advantage, and lead MTS transformation of their IT
capabilities.
San Diego MTS, Sr. Consultant, Development of Technology Assessment
Performed an assessment of entire technology stack including software systems, infrastructure, information security policies
and network setup. Scope included, major Systems such as Fare Payment, CAD/AVL, RTPI, Access Control, Surveillance
Systems and Communications Systems. Make recommendations to leadership on changes to adopt innovative technologies,
restructure department and implement findings. Support executive leadership team in the selection of a new CIO.
Los Angeles Metro Transportation Authority, Sr. Consultant, TAP Fare Collection System
• Analysis of enterprise systems and business processes for existing TAP Support Service Center Operations. Define SLAs,
KPIs and other metrics to manage the program going forward.
TransLink Vancouver, Business Intelligence & For Fare Payment System(2013)
• The project was to define the strategy and implementation for the Business Intelligence program.
• The goals included identification of key systems, objectives and strategy to make effective use of the data available
through enterprise systems, including the new Compass Card Program.
SEPTA New Payment Technologies (NPT) Project (Open Payments initiative) (2011-2012)
• Lead the development of Technology Assessment of current enterprise systems; define technology strategy for system
replacement/integration in the new environment.
• Identified network challenges and bottlenecks and successfully resolved them for real-time fare authorizations with
credit card companies for a true account-based system
• Provide Technical advisory services to the NPT Team during the evaluation and selection of new AFC vendor.
LA Metro Freeway Service Patrol (FSP) (2010-2011)
• Create Concept of Operation for processes and technology and the operations Control Center
• Analyze options for communication network, radio equipment (voice and data), CAD/AVL systems, Mobile Data
Terminal/ Computer, GPS, Modem, Callbox technology, etc.
• Evaluate current FSP technology (software, hardware and equipment) to create a technology plan.
Technical Project Manager/Integration Architect (J2EE/WebLogic), Breeze Automated Fare Collection System, MARTA
• Helped MARTA with the two large scale deployments simultaneously. These projects multiple sub-projects such
implementation of a new software system, new production hardware, disaster recovery systems, reporting systems,
launch of Regional Operators & custom web interface.
• Lead the architecture group for infrastructure, software systems and business continuity efforts
Lead Infrastructure Architect, Broad Band Transformation Project, Bellsouth/ Accenture (2003-2005)
Duos Technologies Inc, July 2003 – April 2005, Manager, Technology Research (2002-2003)
Infosys Technologies Ltd., May 2000 - July 2003 Sr. Software Engineer (2000-2002)
Mechanical Engineer, ABB – Asea Brown Boveri, 1996-2000
Page 162 of 162
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City of EvanstonProposal Response: 22-41–City of Evanston Municipal Fleet Rightsizing and Electrification Plan
PROPOSAL SUBMISSION
Submitted by:Wood Environment & Infrastructure Solutions, 8745 West Higgins Road, Suite 300,Chicago IL 60631 Illinois United States
June 21, 2022Proposal Ref: 22PROPTRNP.0167
Photo: Colin Boyle
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Proposal 22PROPTRNP.0149 | June 2022 Page ii of 79
Wood Environment & Infrastructure Solutions,
8745 West Higgins Road, Suite 300,
Chicago IL 60631 Illinois
United States
www.woodplc.com
‘Wood’ is a trading name for John Wood Group PLC and its subsidiaries
Wood Environment & Infrastructure Solutions, a Division of Wood Canada Limited
Registered office: 2020 Winston Park Drive, Suite 700, Oakville, Ontario L6H 6X7
Registered in Canada No. 1115271-8; GST: 899879050 RT0008; DUNS: 25-362-6642
A. Cover Letter
Re: Request for Proposal – 22-41– City of Evanston Municipal Fleet Rightsizing and Electrification Plan
Wood Environment & Infrastructure Solutions, is pleased to present our response to the City of Evanston’s (the “City”) Municipal Fleet Rightsizing and Electrification Plan. We have organized the proposal according to the RFP requirements and acknowledge that the mandatory requirements have been met. We confirm that we have no
actual or perceived conflict of interest. All exhibits (A-N) have been signed, returned, and are presented in Appendix A.
Wood has a history of delivering professional services in assisting transit agencies with the adoption of Zero-Emission Vehicles (ZEVs), inclusive of advising on the infrastructure, equipment, and operational requirements of fleet electrification. Wood’s competitive advantage is based upon the following key winning themes:
People: Wood’s proposed project team comprises experienced staff who are industry-leaders in delivering zero emission fleet transition projects for the public and private sector. Case in point, our Project Manager, Naeem Farooqi, has delivered over 20 battery electric, hydrogen fuel cell, and compressed natural gas (CNG) feasibility projects, including 9 fleet transition pilots.
Track Record: Wood’s Zero Emission Solutions (ZES) taskforce comprises multi-disciplinary experts from across the Wood organization and academic experts who have excelled in applying theory into practical applications. This group has a track record of delivering zero-emission fleet pilots and alternative fuels feasibility studies across North America and globally. This includes 9 Facility & Infrastructure projects, 14 Agency Route simulations, and 9 Pilot support projects.
Technology: Wood has industry-leading applications and technology that will be used on this engagement, including proprietary software: ZES Simulator and ZES 360. These applications allow Wood to explore various approaches for fleet transition and identify the most optimal deployment approach for our clients.
Sincerely,
Wood Environment & Infrastructure Solutions
Naeem Farooqi, BBA, MSc. PL Global Technical Director - Zero Emission Mobility Tel: +1 (416) 816-6786 Email: naeem.farooqi@woodplc.com
Abul Hassan, U.S. Lead – Zero Emission Mobility Tel: +1 (443) 297-9603 Email: abul.hassan@woodplc.com
June 21, 2022 Tammi Nunez Purchasing Manager 2100 Ridge Avenue Evanston, IL 60201
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Table of Contents
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Table of Contents
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0149 | June 2022 Page 2 of 79
Table of Contents
A. Cover Letter ........................................................................................................................................ ii
B. Qualifications and Experience of Firm and/or Team ..................................................................... 6
Corporate Background .......................................................................................................................................... 6
History 6
Zero Emission Mobility Team .......................................................................................................................................................... 7
Reference Projects ................................................................................................................................................. 8
Project 1: EV Charger Infrastructure Installation Project Management Support ........................................................ 8
Project 2: City of Saint John Public Transit and Fleet Low Carbon Migration Strategy ............................................ 9
Project 3: FDA White Oaks Campus- Building Upgrades ...................................................................................................10
Project 4: City of Abbotsford, Fleet Total Cost of Ownership Study ..............................................................................11
Reference Contacts .............................................................................................................................................. 12
C. Area/Regional Manager(s): Proposed Project Team ................................................................... 14
Organization Chart ............................................................................................................................................... 14
Project Teams’ Areas of Expertise ..................................................................................................................... 15
Responsibility Table ............................................................................................................................................. 15
Project Team ......................................................................................................................................................... 16
D. Fees 23
E. Contract...................................................................................................................................................... 25
“Professional Services Agreement” ................................................................................................................ 25
F. Methodology and Approach ................................................................................................................... 27
Project History .............................................................................................................................................. 27
Scope of Services Requested ....................................................................................................................... 28
Project Setup ................................................................................................................................................. 30
Introduction to ZeroEmissionSim 360° (ZES 360°) ......................................................................................... 31
Introduction to ZeroEmissionSim (ZES) ........................................................................................................... 35
Project Kick-Off .................................................................................................................................................... 36
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Data Collection Request and Meeting(s) ..................................................................................................................................36
Fleet Condition Assessment ...........................................................................................................................................................37
Existing Policies Review ....................................................................................................................................................................37
Evanston Stakeholder Consultations and Future State Survey ........................................................................................37
Utility Consultations – Community Choice Electricity Aggregation ...............................................................................38
Project Kick-Off Delivery Dates .....................................................................................................................................................39
1.0 Task 1 - Right Size Fleet Analysis by Department – Utilization Study ...................................... 39
1.1 Analysis of Vehicle by Purpose ............................................................................................................ 40
1.2 Analysis Mileage of Fleet per Month .................................................................................................. 40
1.3 Analysis of Fleet by Usage Time (Duty Cycle Modeling Analysis) .................................................. 40
1.4 Redundancy Considerations and Spare Ratio ................................................................................... 41
2.0 Task 2 – Fleet Transition Roadmap to ZEV and H2 ...................................................................... 42
2.1 Development of the High-Level Electrification Plan for the City of Evanston ............................. 42
2.2 Case Studies & Methodologies ............................................................................................................ 43
2.3 ZEV Market Scan .................................................................................................................................... 43
2.4 Development of the High-Level H2 Plan ............................................................................................ 44
2.5 Cost Benefit Analysis by Type of Vehicle ........................................................................................... 44
2.6 Electric Vehicle Market Scan................................................................................................................. 45
2.7 Timeline for Fleet Conversion Process ................................................................................................ 46
2.8 Fleet Transition Effects on SOP ............................................................................................................ 47
Effects of Procurement Cycle on SOP ........................................................................................................................48
Range and/or Fuel Limitation Impact on SOP ........................................................................................................48
2.9 Cost Savings by way of Fleet Transition ............................................................................................. 49
2.10 Financing Mechanisms and Strategies................................................................................................ 50
3.0 Task 3 – Infrastructure Needs by way of Transition – ZES 360° ................................................. 51
3.1 Cost Savings by way of Fleet Transition ............................................................................................. 52
3.2 KwH Increase and Utility Impact due to Transition .......................................................................... 54
3.3 Recommended Location for Chargers ................................................................................................ 56
Addressing Take Home Vehicles .................................................................................................................................57
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Addressing Solutions for Long Haul ..........................................................................................................................59
4.0 Task 4 – Facility Review: Analysis of Existing Buildings / Related Electric Infrastructure ...... 61
4.1 Guidance on Rooftop Solar .................................................................................................................. 65
4.2 Guidance on Storage for Capturing Rooftop Solar .......................................................................... 67
4.3 Microgrid Analysis & Feasibility .......................................................................................................... 67
4.4 Training Guidance .................................................................................................................................. 68
5.0 Task 5 – Establishing Baseline Greenhouse Gas (GHG) Emissions ............................................. 70
5.1 Tracking GHG throughout the Fleet Transition ................................................................................ 71
6.0 Final Report and Presentation ....................................................................................................... 71
6.1 City Project Team Review & Consent ................................................................................................. 71
6.2 Final Report and Presentation Development .................................................................................... 72
Project Schedule ........................................................................................................................................... 73
Appendices
Appendix A – Exhibits A-N
Appendix B – Project Team Resumes
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B. Qualifications and
Experience of Firm and/or
Team
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Proposal 22PROPTRNP.0167 | June 2022 Page 6 of 79
B. Qualifications and Experience of Firm and/or Team
Corporate Background
History
Wood was founded in 1848 and is a global leader in the delivery of project, engineering, and technical services to infrastructure, energy, and industrial markets. With over 45,000 employees across over 60 countries worldwide, our annual revenues are US$10 billion. Wood draws on an experienced local footprint with a wide geographical reach to support our clients’ needs. With technical experts across Canada and around the world, we are committed to providing solutions to improve our clients’ operations, provide innovative design solutions, reduce environmental liabilities, and increase efficiencies.
200+ 41 40K+
Fleet Projects Annually Years of Fleet People
Wood is a global leader in consulting and engineering across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. In October 2017, Wood Group combined with Amec Foster Wheeler; Amec Foster Wheeler became a wholly owned subsidiary of John Wood Group plc headquartered in Scotland, United Kingdom. Wood North America was established in April 2018. Our corporate
history is illustrated in the figure below.
Corporate History
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B. Qualifications and Experience of Firm and/or Team
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Zero Emission Mobility Team
Wood has been providing a full range of consulting services to our fleet clients for over four decades Our key engineering services in the fleet sector include architectural, structural, civil, mechanical, electrical, building science, traffic, and transportation engineering specializing in alternative fuel types, including battery-electric, hydrogen fuel-cell, and compressed natural gas. With nearly 5,000 employees with fleet expertise across the company, Wood has been able to rapidly respond to and complete over 200+ fleet projects, ranging from less than $5K to over $15M in fees, annually for clients across North America. The Zero Emission Mobility team (ZEM)
was created in September 2020 and has a combined 70 years of direct involvement in zero-emission mobility. The international ZEM team operates with leading minds from Canada, the USA, and the UK. The ZEM team leverages its global expertise in electrification projects to better serve the individual needs and goals of their clients.
22+ 13,000+ 18+
ZEV and CNG Feasibility Studies Fleet Assets Assessed Person International Team
The proposed Wood team has helped several cities achieve their GHG emission goals. As one example, Wood has developed a Green Fleet Transition Plan which serves as a roadmap for the City of Saint John to transition its existing municipal fleet to other zero-emission alternative. Wood has also assisted the City of Abbotsford in developing a Green Fleet Strategy to ensure that the City could reach its 2040 emission targets. The proposed project team has also assisted the City of Lethbridge to reduce the carbon footprint of the City and improve its air quality by developing a Green Fleet feasibility study.
We propose to bring these experiences, best practices, and working knowledge to assist the City of Evanston in achieving its GHG reduction targets toward the goal of carbon neutrality of the municipal fleet by 2035. Wood’s
project team comprises fleet veterans with a track record of reducing emissions through improving operating efficiencies and optimizing fleet asset lifecycles. Woods team will leverage its past experience, global footprint, and local awareness to create a robust methodology that is complimentary of prior work undertaken by the City of Evanston toward Climate Action and Resilience.
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B. Qualifications and Experience of Firm and/or Team
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 8 of 79
Reference Projects
Project 1: EV Charger Infrastructure Installation Project Management Support
Wood’s Scope of Work and Responsibilities Wood was contracted by John Wayne Airport (JWA) Environmental to
provide planning, project management support and technical review for
deploying three (3) EV Charging Stations to
support the electrical needs for three (3) electric
buses scheduled to be delivered to JWA in late
2021.
As part of this study, Wood will provide project management framework for
the site planning, design and installation. The designated location is
expected to be expanded to house an additional three chargers apart from
the three that are currently planned along with 10 electric buses (with 2
buses in reserve).
Some other tasks assigned to Wood include conducting market and
landscape scan for electric buses and chargers along with the estimation of
site requirements. Wood has also been tasked with the review of the
electric bus build along with the acceptance procedures.
Wood will conduct an assessment of the site electrical requirements with
South California Edison (SCE) and also provide support on the vendor
selection process by providing assistance on RFP development, bid review
and vendor selection.
Client John Wayne Airport, USA
Project Location Santa Ana, California, USA
Project Value $100,000 USD
Start Date | Finish Date January 2020 | Ongoing
Project Owner Wood – Prime
Key Staff Involved • Robert Romansik Project Manager
Project Relevance • Green Fleet Infrastructure • Facility and Fleet Electrification Transition Planning • Technical Specification Development • Stakeholder Consultation • Implementation Plan
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Project 2: City of Saint John Public Transit and Fleet Low Carbon Migration Strategy
Wood’s Scope of Work and Responsibilities
Wood will develop a roadmap, including, but not limited to, a review of the
City’s public transit and municipal fleet. This included assessing existing
and expected future operations, associated baseline, and forecasted GHG
emission, available policies, measures and technologies and preferred
options that align with the City’s policies, plans and fiscal capacity.
In the second phase, Wood will provide the City with a detailed analysis of
the options proposed in the first phase and will also develop a technical
and financial strategy to help Saint John migrate its public transit and fleet
operations to a low carbon operation.
Key Solutions Implemented
Wood initiated the project with a comprehensive review of the existing
policies, best practices, landscape and market assessment. It will be
followed with a detailed analysis of current opportunities and constraints
associated with the fleet transition to achieve a green fleet. Wood will be
conducting feasibility assessment of various green fleet scenarios and
analyze transit electrification requirements. Lastly, Wood will come up with
a Migration and Implementation Strategy to chart the pathway from
current status to the identified municipal goals in their Climate Change
Action Plan.
City of Saint John has since expanded the scope of this project to include
assessment of on-demand transit for implementation in Saint John.
Client City of Saint John
Project Location Saint John, New Brunswick, Canada
Project Value $109,000 CAD
Start Date | Finish Date August 2021 | March 2022
Project Owner Wood – Prime
Key Staff Involved • Naeem Farooqi, Project Manager • Jamal Nureddin, Financial & Risk Lead • Matthieu Goudreau, Project Coordinator • Rick Baltzer, Fleet & Maintenance Lead
Project Relevance • Municipal Roadmap Development • Municipal Corporate Fleet Transition • Electric Vehicle Facility Charging Infrastructure • Utility / Power Needs, and Power Resiliency Assessment
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B. Qualifications and Experience of Firm and/or Team
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Project 3: FDA White Oaks Campus- Building Upgrades
Scope of Work and Responsibilities The Project involved the installation of 36 ChargePoint electric charging
stations. Power was fed from existing electrical rooms or brought over from
overhead power lines. Given that the site was an active working place with
thousands of working staff, additional challenges involved keeping the
service outages, obstruction, and noise to the minimum. This involved
utilizing non-office hours at the
night for project execution. Night
work was necessary so as not to
take any parking spaces out of
service during working hours.
Other scope elements included AV and security system installations in the
loading dock and architectural renovations of the conference and lactation
rooms.
The Project Team took the unique approach of viewing the work at the White
Oak Campus as a program and where possible, the same PM and CM were
used to lead all campus projects. Given the “live” nature of the facility along
with to operationalize certain section of the facilities before key events, the
client requested acceleration project execution to complete well-ahead of
contractual dates. The Project Team worked with the client to find creative
solutions to accommodate project changes without increasing project costs.
Client GSA SPD, FDA White Oak Campus
Project Location Silver Spring, Maryland, USA
Project Value $1,200,000 USD
Start Date | Finish Date January 2017 | Ongoing
Project Owner Wood- Prime
Key Staff Involved • Naeem Farooqi, Project Manager
Project Relevance • Charger installation • Electrical infrastructure • Project and Program Management • Implementation Plan • Facility Modification
• Security systems installation
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Project 4: City of Abbotsford, Fleet Total Cost of Ownership Study
Description of Project and Purpose
The City of Abbotsford is in British Columbia and has
positioned itself as a leader in environmental protection and climate change mitigation. To support its goals and environmental targets, the City developed a green fleet plan to transition its municipal fleet to low- and zero-emission alternatives. As part of the green fleet plan, Abbotsford needs to periodically update its renewal strategy with new technologies that have been
developed.
Scope of Work and Responsibilities
Wood has been continually engaged by the City of Abbotsford to support
updates to the green fleet plan to include new zero-emission alternatives.
This support extended to developing a total cost of ownership (TCO) model
and assisting the development of an electric vehicle pilot. The scope included
two zero emission asset types, battery-electric pick-up trucks and battery-
electric streetsweepers. The deployment of these vehicles will make the City
of Abbotsford the first in the country to electrify street sweeping operations.
Wood developed lifecycle cost models for both asset types that considered
costs such as acquisition, salvage, battery replacement, midlife overhauls,
maintenance, fuel, insurance, and other overhead costs. This engagement
included in-depth desktop research, vehicle manufacturer/supplier
interviews, and a high-level market scan to accommodate the development
of the TCO model. The TCO model also accounted for the annual and overall
GHG emission savings and the equivalent annual cost.
Key Challenges and Solutions Implemented
The pilot launch faced coordination challenges when Abbotsford
experienced severe flooding in late 2021. In response to this, Wood led
coordination efforts with the vehicle manufacturer and grant funding
partners to reschedule the launch of the pilot to meet the City’s needs.
Client City of Abbotsford
Project Location Abbotsford, British Columbia, Canada
Project Value
$9,500 CAD
Start Date | Finish Date
April 2021 | June 2021
Project Owner
Wood
Key Staff Involved • Naeem Farooqi, Project Manager • Jamal Nureddin, Financial Lead
• Matthieu Goudreau,
Additional Support
Project Relevance • Lifecycle Cost Model • Electric Vehicle Technology overview
• GHG emissions
analysis • Business Case Comparison
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Reference Contacts
The following contacts for the above reference projects have given Wood permission to disclose their contact information for the City of Evanston.
Project 2 - FDA White Oaks Campus- Building Upgrades
Agency or Firm Name GSA SPD
Business Address P.O. Box 25546, Building 41
Denver Federal Center
City Denver
State/Province Colorado Zip/Postal Code 80225-0546
Contact Name Tracy Troncosa-Maes
Title Design & Construction/Special
Phone Number +1 (303) 236-2543
Email Address tracy.troncosa-maes@gsa.gov
Project 3 - City of Saint John Public Transit and Fleet Low Carbon Migration Strategy
Agency or Firm Name City of Saint John
Business Address 15 Market Square City Saint John
State/Province New Brunswick Zip/Postal Code E2L 4L1
Contact Name Samir Yammine
Title Manager of City of Saint John Public Transit and Fleet Low Carbon
Migration Strategy
Phone Number +1 (506) 333-2309
Email Address Samir.yammine@saintjohn.ca
Project 1 – EV Charger Infrastructure Installation Project Management Support
Agency or Firm Name John Wayne Airport
Business Address 3160 Airway Avenue City Costa Mesa
State/Province California Zip/Postal Code 92626
Contact Name Melinda McCoy
Title Environmental Resources Manager John Wayne Airport
Phone Number +1 (949) 258-2425
Email Address MMcCoy@ocair.com
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C. Area/Regional Manager(s)
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C. Area/Regional Manager(s)
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C. Area/Regional Manager(s): Proposed Project Team
Wood has assembled a highly skilled project team to deliver this study. Each team member has experience in projects similar in scope to that of the City. Brief biographies of the proposed team for this project can be found in this section. The detailed resumes are present in Appendix B for your review.
Organization Chart
Below is our organizational chart, showing staffing and lines of authority for the proposed project team, including all personnel who will work with the City.
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Project Teams’ Areas of Expertise
A summary of the entire teams’ capabilities and areas of expertise is included in the matrix below.
Responsibility Table
The following table represents the key responsibilities of each project team member.
Responsibility Lead
Project Management & Client Satisfaction Naeem Farooqi
Project Coordination & Communication, Plan Development Abul Hassan
Project Quality Assurance & Control Abhishek Raj
Fleet Forecasting, Policy, & Plan Development Rick Baltzer
Infrastructure Site & Needs Assessment Kamran Chaudhry
Stakeholder Engagement, EV Adoption Forecast, Plan Development Kristina Murphy
Financial Modelling, Plan Development Jamal Nureddin
Research & Support Matthieu Goudreau, Bridget Baker, and Jignesh Patel
Areas of expertise Fleet Transition Assessment Fleet maintenance and operations Data collection and analysis EV Charging Infrastructure Expertise Policy and Market Review of EV and charging technologies Financial and cost analysis Tooling and Training Needs Assessment Legislative Policy & Procurement Expertise Naeem Farooqi ● ● ● ● ● ● ● ● Abul Hassan ● ● ● ● ● ● ● ● Kristina Murphy ● ● ● Rick Baltzer ● ● ● Abhishek Raj ● ● ● Kamran Chaudhry ● ● Matthieu Goudreau ● ● ● Jamal Nureddin ● ● ● Bridget Baker ● ● Jignesh Patel ● ● ● ● ●
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Project Team
Naeem Farooqi – Project Manager
Summary
• 15+ years of experience
• Successfully delivered 20+ electric vehicles and CNG feasibility projects, assisting clients in exploring the applicability of alternative fuels in their fleets, and supporting the development of a pilot implementation roadmap
• Currently managing a project for the City of Saint John as the Project Manager, where he manages the transition planning for around 350 municipal and transit fleet vehicles to low carbon/zero-emission.
Education
• Ph.D. (Flex-Time), Mechanical & Industrial Engineering, University of Toronto, Exp. 2022
• M.Sc. in Planning (Public-Private Partnerships and Municipal Finance), University of Toronto, 2010
Qualifications:
Naeem Farooqi has extensive experience delivering green fleet plans and improving facility and fleet operations. He provides a holistic business case assessment on potential cost-saving and efficiency improvements for clients. Furthermore, Naeem has developed and supported the procurement of numerous fleets globally. He brings experience in asset management, fleet KPIs & accessibility design and compliance, supply chain, fleet procurement, fleet emissions, project development, and strategy support services across various fleet functions. His Ph.D. research examines the reliability and various propulsion impacts on the overall vehicle lifecycle.
Naeem has successfully delivered over 77 fleet-related projects for public and private sector organizations. He has delivered 10 municipal-focused fleet projects, assisting clients in understanding the operational requirements and feasibility of alternative fuels for a wide variety of
vehicle classes. He has also successfully delivered 20 electric bus and CNG feasibility projects, including 9 ZEV pilots.
Naeem teaches the Canadian Urban Transit Association’s (CUTA) Asset Management course approved by the Federation of Canadian Municipalities (FCM) to help improve lifecycle costs for a variety of different organizations ranging from commercial fleet providers to municipal entities.
Responsibility: Naeem will manage an integrated Project Management System with the delivery of services that demonstrates a thorough understanding of the project objectives, assigns the right tasks to the right expertise, and implements a detailed work plan, communication plan, financial management plan, and health, safety, and environment plan. He will also lead various project tasks such as the stakeholder consultations, risk workshops, and final presentations.
He will be responsible for delivering the project on time and within budget to the highest satisfaction of the City of Evanston.
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C. Area/Regional Manager(s)
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 17 of 79
Abul Hassan – Project Coordinator
Summary
• 20+ years of experience
• Areas of expertise include Transportation System Management, System Development Life Cycles, Fleet Deployment, Startup Integration & Management, Procurement and Contract Negotiation, Personnel Training and Development, Labor
Relations, and Contract Negotiations
Education
• Masters, Public Administration, University of Baltimore, Maryland
• Bachelors, Information Systems Management, University of Maryland, Baltimore County
• Bachelors, English & Communications, University of
Maryland, Baltimore County
Qualifications:
Abul is an accomplished Project Manager and Administrator with
leadership oversight and responsibility over multiple public agencies in
the U.S. throughout his career. With twenty (20) years of sector
experience and fifteen (15) years of executive management experience
within the public and private sectors Abul’s extensive leadership and
management has attributed to record accomplishments in adaptation of
technological innovation while fostering transportation access to
underserved demographics throughout the U.S.
Abul has supported early agency adoptions of Battery Electric Buses
(BEB) having worked extensively on design and testing with Proterra
(PTRA) for optimal performance in cold weather conditions in
Anchorage, Alaska. His findings subsequently facilitated the ability of
other transportation agencies within the U.S. to apply for No and Low
Emission (NOLO) grants more actively from the Federal Transit
Administration (FTA).
Abul has served diligently as a panelist for the Transportation Research
Board (TRB) at the National Academy of Sciences Engineering and
Medicine in order to provide guidance to public and private entities on
methods of integration related to disruptive technology and design
specifications toward a future of SAE Level 5 iterations of autonomous
vehicles.
Abul has extensive experience in Public Transportation planning and is
comfortable in B2B, B2C, and B2G formats. Abul has also developed
expertise in managing transportation logistics in micro-transit and
autonomous sectors.
Responsibility: Abul will support Wood’s Project Manager in
coordinating the project. He will be responsible for performing various
project tasks such as the development of project work plan, data
analysis, costs estimation, and performing desktop research.
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C. Area/Regional Manager(s)
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 18 of 79
Kristina Murphy, Climate Action Liaison, 20+ Years of Experience
Kristina Murphy is a meteorologist by education and possesses over twenty years of water resources engineering
experience. She is a Certified Climate Change Professional (CC-P) and a Certified
Floodplain Manager (CFM). Ms. Murphy has worked for both county and municipal
government in addition to engineering consulting firms, specializing in all aspects of
stormwater and floodplain management, potable water distribution, and wastewater
collection modeling and design. She advocates for reducing emissions and creating
resilient, sustainable infrastructure. Ms. Murphy recommends utilizing climate model
projections to evaluate future sewer conveyance needs, elevations of roads and
buildings in relation to future floodplain boundaries, and the impacts of extreme heat
on pavement performance. She volunteers in leadership positions for her municipal
sustainability advisory board and environmental education and outreach organizations.
Ms. Murphy’s experience includes floodplain and stormwater design and management, hydrologic and hydraulic
modeling of rivers and sewers, and flow fire calculations. She is active in local climate action initiatives through
volunteering in multiple organizations. She advocates for climate resilient infrastructure and emissions
reductions.
Responsibility: Kristina will serve as the primary stakeholder liaison between the various departments listed as
operating fleets. She will support Woods project manager in the development of a cohesive strategy that
meets the thresholds of the goals outlined in the CARP in a coordinated and cohesive manner.
Kamran Chaudhry, Chief Electrical Engineer – Utility Power Supply, 32 Years’ Experience
Kamran is an experienced Licensed Professional Engineer with a master’s in Electrical Engineering and has expertise in AC/DC/Standby Power Systems as well as Cellular and Data Centre Mission Critical Environments. Kamran is known as a professional who takes initiative when responding to the ever changing, complex industry demands. He possesses international experience of designing, installation, commissioning, and maintenance of complex Power Systems.
He has a reputation for being a collaborative leader who develops and engages highly productive teams that work together to achieve desired outcomes. Kamran has track record of using exceptional problem-solving skills, taking a root cause analysis approach combined with strong research skills, to develop cost effective and sustainable solutions. He has contributed to Electrical Engineering projects across the globe including the Middle East, Europe, and North America. In North America he delivered DC and UPS Power Systems including Battery Storage Systems for Bell Canada customers like OPG, Hydro One, OLG, City of Toronto, Government of Alberta, SUNCOR, Toronto Police and many more.
Responsibility: Kamran will be responsible for providing guidance on infrastructure and facility upgrades,
energy storage, and renewable energy technologies. He will also support Wood’s project manager to develop
a phased implementation strategy for the required infrastructure and facility upgrades.
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C. Area/Regional Manager(s)
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 19 of 79
Jamal Nureddin, Financial & Risk Lead, 7 Years’ Experience
Jamal is experienced in providing a range of advisory services working with public and private sector clients. His qualifications include Bachelor Landscape Architecture (BLA), MBA, registered landscape architect and accredited LEED building professional (BD+C), working towards CFA.
Jamal is a versatile consultant skilled in financial modeling, 3D modeling, graphic design, presentation development and delivery, stakeholder engagement, facilitation; currently working on improving data analysis and programming skills.
In his previous role at Ernst & Young (EY), he assisted in research, documentation, and analysis as it relates to infrastructure deal executions and infrastructure financing. This included a range of financial modelling and business case development for a regional transit commission. Furthermore, he is experienced in conducting risk and sensitivity analysis for a range of project types and scales. Before joining EY, Jamal worked as both a Project Sustainability Specialist and Landscape Architect at WSP (previously MMM Group Limited), where he worked on projects across Canada in the urban design, planning, transportation, healthcare, and real estate sectors. Jamal’s project experience and skills include production and analysis of project documentation including preliminary and detailed design drawings, cost estimates, report writing and
preparation of stakeholder engagement presentation materials.
Responsibility: Jamal will lead the triple bottom line analysis of the City’s fleet transition plan using Wood’s
proprietary ZES 360° tool. Jamal will lead the development of the financial strategy for the City’s fleet
transition and the identification of tooling, maintenance and training needs for transitioning to zero-emission
vehicles. He will also be responsible for supporting other project tasks such as developing transition phasing
and the development of recommendation and guidelines.
Bridget Baker, Modeling Data Analyst, 3 Years’ Experience
Bridget is a fleet data scientist with three years of experience guiding public and private sector fleets in data-driven decision making. She has experience analyzing the operational and economic suitability of alternative fuel technologies and modeling the implications of their adoption.
From electric vehicle suitability and supply equipment analyses to utilization studies and emissions inventories, Bridget is motivated to help fleets meet emissions reduction goals while experiencing operational and total cost of ownership savings.
Responsibility: Bridget will support the team in various tasks including market research for electric vehicle
technologies, financial and greenhouse gas analysis, and assembling deliverables. Bridget will also facilitate
the City of Evanston’s ability to assess four (4) distinct scenarios as outlined between SOW tasks 2-5.
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C. Area/Regional Manager(s)
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 20 of 79
Rick Baltzer, Fleet & Maintenance Lead, 35+ Years’ Experience
Rick is a Senior Fleet Consultant specializing in asset management, fleet procurement,
fleet SOPs, maintenance training and in-line vehicle inspection. Rick brings a proven
track record of over 35 years of fleet management service. He has completed
hundreds of bus inspections and developed vehicle specifications for transit agencies
across the globe. Rick is a licensed diesel mechanic who has risen through the ranks
over his career.
Recently, Rick has supported several fleet reviews focusing on NRVs including the Halton
Region Fleet Management Review and Town of Oakville Fleet Utilization & Optimization Review. Rick has worked
with providers on hydrogen bus manufacturer audits, vehicle specification and Canadian content audits.
Abhishek Raj, Quality Assurance & Quality Control, 10+ Years’ Experience
Abhishek is the Senior Consultant with ten years of experience in managing the procurement and deployment of Zero-Emission Buses across multiple municipalities and posses a sound understanding of gaseous fuel refueling operations. Abhishek has also served as the liaison with the vehicle manufacturers, fuel suppliers, telematics service providers, and Utilities, thus having a comprehensive understanding of the Zero-emission ecosystem. His background in transportation gives him the technical skills to efficiently evaluate the operational and infrastructure needs for hydrogen refueling stations and facility infrastructure.
He has experience advising public sector policy at municipal, provincial and federal levels. His Doctoral and master’s degrees in Mechanical Engineering were focused on sustainable transportation technologies with a focus on hydrogen fuel cell operation. In previous roles, Abhishek has led analyses to support decision-making based on predictive and empirical data for projects involving Zero-Emission Buses and automated shuttles.
Responsibility As Wood’s QA/QC lead, Abhishek will be responsible for the review of all deliverables for the
City of Evanston. Abhishek will ensure that the deliverables to the City will meet and/or exceed the expected
level of standard. Abhishek will also be providing advisory support on asset management requirements as
needed throughout the project.
Responsibility: Rick will support the project manager (Naeem Farooqi) in coordinating fleet deliverables
from a conversion standpoint to client satisfaction. He will be responsible for drafting specifications,
analyzing present useful life, and facilitating the triple bottom line analysis. Rick will also be responsible in
setting best practice standards for personnel training and subsequent establishment of standard operating
procedures (SOPs).
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C. Area/Regional Manager(s)
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 21 of 79
Matthieu Goudreau, M.Sc.E., GHG & Data Capture Specialist, 4 Years’ Experience
Matthieu is an additional support consultant experienced in modelling the adoption and implementation of Zero-Emission Vehicles. With Wood, Matthieu has supported six zero-emission projects as a senior analyst and project coordinator. His background in transportation gives him the technical skills to efficiently evaluate the adoption of hydrogen and electric vehicles, including operational and infrastructure needs.
He has experience advising public sector policy at municipal and federal levels (e.g., Transport Canada, Lincoln ON, Saint John NB). His Master’s degree in Transportation Engineering, at the University of New Brunswick, was focused on emergent non-traditional transit. In previous roles, Matthieu has led analyses to support evidence-based decision-making for projects involving heavy duty fleet, road, rail, maritime, and air transportation modes. He has also supported several municipalities in Ontario to develop and implement their asset management plans to comply with provincial regulation and realize cost-saving benefits.
Responsibility: Matthieu will provide additional support to the project manager in analyzing the existing fleet
make-up, reviewing cost amortization, related useful life, and scalability for the fleet transition. He will also be
responsible for performing various project tasks such as existing fleet condition assessment, the market and
landscape scans, green fleet scenario development, and development of project reports.
NitiSys – Jignesh Patel, Tech Solution Specialist, 25+ Years’ Experience
Jignesh Patel is a founder of Niti Systems with over 25 years of technology
experience and 17 years of Fleet and Transportation industry experience. He is a
Certified Technology Architect, Certified Change Practitioner, Certified Project
Manager and holds multiple additional certifications in various software
technologies. Jignesh is actively involved in emerging trends on Fleet technologies
which can help shape the future of Fleet technologies.
Jignesh has served as the CIO and CIO advisor for municipal fleet agencies across
North America including the City of Long Beach, Palm Beach City, State Road and Tollway Authority/Georgia
Regional Transportation Authority, and San Diego MTS. Jignesh has helped agencies implement some of the
most innovative fleet technology solutions involving Intelligent Transportation System, Zero Emission Strategies,
Big Data, Machine Learning, and more. Each of these projects allowed Jignesh to hone his expertise in areas of
leading-edge technology in the fleet operations industry.
Responsibility: Jignesh will assist the project manager in investigating right-size technologies for the City of
Evanston. Collectively with the project manager Jignesh will be able to provide department specific input on
the package of solutions that meet interconnectivity thresholds from a communication standpoint between
procured electric vehicles, localized storage and charging systems, and the intelligent design of the
technology.
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D. Fees
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D. Fees
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 23 of 79
D. Fees
The proposed fees are presented below and broken down by task as per the RFP.
City of Evanston - Fleet Electrification Plan
Blended hourly Rate (USD):$150.00 Fee
Breakdown
Estimated Hours Fees
$27,000
i Kick-off & project update meetings 15 $2,250
ii Quality assurance and quality control 25 $3,750
iii Data Collection Request 15 $2,250
iv Fleet Condition Assessment (On-Site & Desk)40 $6,000
v Existing Policy Review 30 $4,500
vi Evanston Stakeholder Consultation 40 $6,000
vii Evanston Utility Consultation 10 $1,500
viii Activity Table - Task Identification & Assignment 5 $750
$21,000
1 Draft Vehicle Analysis Report 30 $4,500
2 Draft Table - Existing NoLo Vehicles & Equipment 15 $2,250
3 Draft Scenario Creation 25 $3,750
$24,000
4 ZES Simulation Analysis 30 $4,500
5 Landscape Scan 30 $4,500
6 Market Scan 30 $4,500
7 Cost Benefit Analysis 20 $3,000
7 Conversion Timeline 15 $2,250
8 Financing Strategy - Research 15 $2,250
9 Deliverable 1 - Near Term Fleet Acquisition Proposal (FY23)25 $3,750
10 Deliverable 2 - Fleet Procurement Priority List 25 $3,750
10 Deliverable 3 - Draft Financing, Grant, and Lease Identification 25 $3,750
11 Deliverable 4 - Favorable Legislative Policy Analysis 25 $3,750
$18,000
12 Utilization of ZES 360 40 $6,000
13 Deliverable 1 - Fleet Infrastructure Acquisition Report 40 $6,000
14 Deliverable #2 - Charging Station Budget (2023-2027 CIP)40 $6,000
$7,500
15 Rooftop Solar Analysis & Findings 15 $2,250
16 Infrastructure Storage & Capacity Recommendation 15 $2,250
15 Microgrid Feasibility Evaluation 10 $1,500
17 Deliverable 1 - Draft recommendations - Personnel Training 40 $6,000
$12,000
18 GHG Tracking Tool Creation 40 $6,000
19 Deliverable 1 - Draft Report on GHG Capture + Final Toolset 40 $6,000
$10,500
20 Implementation Strategy Development 35 $5,250
21 Final Report and Presentation 35 $5,250
Total Project Hours 840
Total Project Cost (excluding tax)$126,000
TASK 3 - Needs Assessment - New Infrastructure
TASK 4 - Existing Facility Review
TASK 6 - Final Report & Presentation
TASK 5 - Baseline GHG Capture
TASK 2 - Fleet Transition Roadmap
Project management and administration
TASK 1 - Right Size Fleet Analysis
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E. Contract
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E. Contract
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 25 of 79
E. Contract
“Professional Services Agreement”
Wood has completed a legal review of the contract enclosed in Exhibit M. Wood certifies that it is in compliance and will comply with the City work rules and policies applicable to City employees while they are on City property. Furthermore, Wood has reviewed and signed the “Consultant Certification and Verification Addendum”
in Exhibit M.
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F. Methodology and Approach
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F. Methodology and Approach
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 27 of 79
F. Methodology and Approach
Project History
The Wood Project Team has spent considerable time researching the City of Evanston’s ambitious history toward
the goal of reaching carbon neutrality for its community heading into 2050. Through our research we
understood how this journey began at the U.S. Conference of Mayors in 2005 where the leadership of Mayor
Lorraine H. Morton led the path to creation a subsequent foundation under Mayor Elizabeth Tisdahl which today
is a beacon that is being carried forward through the inspirational leadership of Mayor Stephen H. Hagerty.
The common denominator through the championing of leadership demonstrated by each Mayor has been a
fundamental commitment to making Evanston an advocate city that has not shied away from demonstrating its
leadership by highlighting the effect that climate change is having on communities like the City of Evanston.
Our team at Wood realizes that the preceding decade and subsequent years have not necessarily resulted in the
trajectory that might have been hoped for when the Climate Action and Resilience Plan (CARP) was adopted in
2018; however, that has not prevented the City of Evanston and its leaders from continuing to build on the focus
areas initially established through the study: Building Efficiency, Renewable Energy, Zero Waste, Transportation
Mobility, Urban Canopy, and Educational Outreach.
In fact, RFP 22-41 is a testament to leadership’s commitment by way of merging the Evanston Municipal
Operations Zero Emissions Strategy and the City of Evanston Carbon Neutral Fleet Action Plan whereby the
target parameters established between the Business As Usual (BAU) case scenario and the optimal case scenario
highlighted as Scenario 1 serve to establish a baseline of expectations upon which the Carbon Neutral Fleet
Action Plan can subsequently drill into in order to highlight how a combination of investment in electrifying the
fleet combined with practical investment in either biofuel or hydrogen can very quickly result in dividends in the
operating budget in the near term. Such a strategy benefits from a variety of different factors to include present
allocation of the Infrastructure Investment and Job Act (IIJA) funding mechanism, residual Volkswagen (VW)
funding for match purposes, present day EPA allocation of nearly $5 billion for school bus conversions should
the municipality seek to leverage its partnership with the 5th Ward in the form of common theme investments or
shared bond debt obligations.
Wood appreciates that this is not a journey taken alone, involving multidisciplinary subject matter expertise at
key junctures throughout feasibility, planning, implementation, and monitoring. The latter aligns very closely with
the leadership of Evanston’s philosophy that this is a journey that should not be undertaken alone. To this end,
we feel comfortable stating that the core values espoused by the City of Evanston are values that the Zero
Emission Mobility team for Wood collectively share. This can be seen directly in our proposed team member
Kristina Murphy who has been a long-time climate advocate by way of her career as a civil servant in the field of
hydrologic and hydraulic modelling for Evanston’s sister city to the west, Naperville.
Given the significance of the undertaking of what could foreseeably be a first major step toward the Climate
Action Plan, we felt it appropriate to ensure that our team is inclusive of someone that has been a fabric of the
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F. Methodology and Approach
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 28 of 79
local environmental community. This is to ensure that the work we perform on behalf of the City of Evanston
and its stakeholders is as personal to us by way of our employees in the area as it will be to the citizens of
Evanston and the surrounding region.
With this in mind, the following subsections inform how our methodology will facilitate the scope of work and
how we foresee our subject matter expertise aiding in the deliverables outlined for the latter half of 2022 and
prior to the 2023 budget allocation – which we suspect will likely be finalized by the City of Evanston in and/or
around November of 2022. Our project schedule takes this assumptive date into account and cites deliverables
so that City staff may be able to leverage our findings in time for the justification that might otherwise be
required leading up to the budget allocation timeframe.
Scope of Services Requested
Wood’s team is familiar with the baseline study conducted by Elevate and CNT in which Evanston’s fleet emitted
2,482 metric tons of carbon dioxide equivalent (MTCO2e), or 12% of the total municipal operations inventory in
2018.
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F. Methodology and Approach
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 29 of 79
This inventory includes a total of 474 vehicles as subsequently outlined by the same study:
Present goal as set by the City of Evanston would be MTCO2e of 423 or achieving the equivalent of 2% from
the 2018 total MTCO2e citywide total of 21,184 metric tons of carbon dioxide equivalent by 2035.
Subsequently, the decarbonization of Evanston’s fleet will need to be multi-dimensional in its approach to
scalability while ensuring operational sustainability. Wood understands the City's fleet composition in lieu of
Table 3 above; as such, recognizes the need for a multi-dimensional approach to ensuring operational
sustainability while planning to transition the fleet inventory to low- or zero-emission vehicles. The goal being
that the rightsizing of the City of Evanston’s fleet will conform to existing useful life standards for the equipment
on hand and within procurement cycles for replacement of an in-kind zero emission vehicle.
Conversely, the goals set forth by the City of Evanston as our team understands it fall to the following order:
• Right Size the Fleet
• Create a Transition Roadmap • Determine Charging Infrastructure
• Perform a Future State Analysis of Electrical
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F. Methodology and Approach
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 30 of 79
Infrastructure
• Establish Baseline GHG | Track Moving Forward
Project Setup
Wood will begin the Project by setting up a project management dashboard, identifying the key performance
indicators (KPIs) that will be tracked to monitor overall performance and progress, and potential issues that may
require further attention from Project start to completion. Wood will also develop a Responsible, Accountable,
Consulted, and Informed (RACI) project matrix of key internal and external stakeholders that will enable both
Wood and the City to understand the responsibilities of various stakeholders right from the beginning of the
Project. Wood will identify the list of key internal and external stakeholders and establish their roles in this
Project.
Task Role/Responsibilities
Project
Management
• Chair Project team, Town, and stakeholder meetings
• Identify design and project quality, constructability, cost-effectiveness, and safety issues
• Direct, advise, and monitor senior consultant staff
• Verify appropriate communications between Project team members, including regular Project team meetings
• Verify that appropriate data sharing occurs
• Allocate resources to provide timely completion of the assignment by qualified staff
Coordination of
Sub-consultants
• Responsible for sub consultant and specialty staff initiation and regular subconsultant and specialty staff liaison
Schedule and Cost
Control
• Monitor project progress and complete project reporting
Client Liaison • Responsible for regular client liaison
• Copied on all Project-related correspondence
Consultation with
External
Stakeholders
• Contacting various municipalities and agencies to obtain any necessary information to inform the project, if required
Quality Control • Verify QA/QC procedures are in being implemented
• Responsible for ensuring all project deliverables in both draft and final format have been reviewed and approved by senior QA/QC reviewer(s)
• Verify that identified QC corrective measures are implemented
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F. Methodology and Approach
Municipal Fleet Rightsizing and Electrification Plan
Proposal 22PROPTRNP.0167 | June 2022 Page 31 of 79
A project task charter will be developed upon project initiation to facilitate communications, set expectations among the team members, and drive the consistency of all deliverables. This charter will incorporate a project team contact list and RACI (responsibility assignment matrix) to ensure that the various project team members will be informed, consulted, accountable, and responsible for various tasks. Wood will use Microsoft Teams and Office 365 bundles that have advanced file sharing and team collaboration capabilities. Microsoft SharePoint will be used to efficiently share large files both internally and with the Steering Committee.
To ensure successful delivery of this project and associated tasks, we propose the following meeting schedule to inform clients of the status of project deliverables and provide opportunity for discussion, questions, and any course correction.
Bi-weekly Meetings: Bi-weekly meetings (using Microsoft Teams) will be scheduled for the Project Manager,
Project Coordinator, and any pertinent disciplines to review the action items list, resolve issues, and provide
updates. These meetings will occur internally to assist quality control, review performance, resolve resource
issues, and coordinate with other internal/external stakeholders, as required. Wood will keep the Project Team
updated on any matter discussed during the bi-weekly meetings that require their attention.
The supplementary objective of bi-weekly meetings is to share information and keep all stakeholders up to date
throughout this study. For all meetings and presentations, materials (agenda, reports, and deliverables) will be
circulated at least one (1) week in advance to provide adequate time for review and comments.
Introduction to ZeroEmissionSim 360° (ZES 360°)
As part of Wood’s proprietary ZeroEmissionSim (ZES) application suite, Wood brings the best-in-class triple
bottom line (capital, social, and environmental) app, ZES 360°, to develop robust scenarios for the
implementation and cost estimation of the City’s future low-carbon/zero-emission fleet. ZES 360° allows users to
set up forecasts for 5, 10, 15, 25, and 50-year outlooks with the capability of testing up to three scenarios
simultaneously against the Business-as-Usual scenario. Moreover, each scenario is computed against a Net
Present Value (NPV). This tool is structured with total lifecycle considerations for clients
and will take the capital, operating cost for zero or low emission adoption from the
perspective of facility, infrastructure, vehicles, fueling infrastructure, chargers, on-site
generation and storage, and organizational training and tooling. Outputs include total
NPV for each scenario, payback periods, GHG per scenario, GHG per dollar spent, Fleet
Adoption, and Phasing. The ZES 360° application can also perform a sensitivity analysis.
ZES features over 400 data points structured in five key areas (facility, fleet, people,
environment, and infrastructure) to assist a user to build out multiple scenarios and test sensitivities of pricing of
battery cost changes, electricity rates, and maintenance changes over time.
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F. Methodology and Approach
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Proposal 22PROPTRNP.0167 | June 2022 Page 32 of 79
The following table presents a sample of capital and operating expenditures and emissions across the five
dimensions of the electrification process (People, Environment, Facility, Infrastructure, and Fleet )which are
captured in the ZES 360° model analysis.
ZeroEmissionSim 360° – Financial Model and Implementation Plan Input Parameters List
People
• Personal Protective Equipment (PPE), (OPEX $)
• Tools and Training, (OPEX $)
• Health of Drivers, (OPEX $)
Environment
• GHG Emissions & Air Contaminants (Tailpipe) (OPEX GHG)
• GHG Emissions & Air Contaminants (Upstream) (OPEX GHG)
• Noise Pollution (OPEX Dba)
• $ Noise Reduction (OPEX $)
• $ GHG Tonne Pricing (OPEX $)
Facility
• Facility Modifications (CAPEX $)
• Equipment & Shop Tools (CAPEX $)
• Facility Chargers (CAPEX $)
• Facility Chargers Maintenance (OPEX $)
• Facility Charger Overhaul (CAPEX $)
Infrastructure
• On-Route Chargers (CAPEX $)
• Utility Service Upgrades (CAPEX $)
• On-Route Charger Maintenance (OPEX $)
• On-Route Charger Overhaul (CAPEX $)
• On-Site Storage & Generation (CAPEX $)
• On-Site Storage & Generation (OPEX $)
Fleet (Conventional, Specialized, NRV)
• Fleet Purchase Cost (CAPEX $)
• Fleet Maintenance Cost (labour, parts) (OPEX $)
• Fleet Overhaul (labour, parts, components) (CAPEX $)
• Battery Overhaul (labour, parts) (CAPEX $)
• Fleet Consumables (fluids, shop supplies) (OPEX $)
• Fuel & Energy Cost (kwh $, Diesel Liter $) (OPEX $)
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F. Methodology and Approach
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Proposal 22PROPTRNP.0167 | June 2022 Page 33 of 79
The ZES 360° tool can model the phased implementation of low- and zero-emission vehicles and infrastructure.
The tool can consider several aspects throughout the fleet’s transition such as implemented policies, regulatory
requirements, and parallel operation of conventional and zero and low carbon emission vehicles. The following
figures are ZES 360° outputs and showcase some of ZES 360°’s capabilities.
Sample ZES 360° Output: Sample Transit Fleet – Electric Transition
Sample ZES 360° Output: Estimated Fuel vs Electricity Costs – Electric Transition
2 2 2 2 2 2 2 2 2 2
18 16 14
6 4 4 4 4 4 4
-4 8
10 12 12 12 12 12 12
-
5
10
15
20
25
30
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030
40' Diesel 30/35' Diesel 30/35'/35' ebus
77,640 107,362 138,185 155,476 173,374 176,668 180,024 183,445 186,930 190,482
395,251
358,237
321,222
173,163
136,149 136,149 136,149 136,149 136,149 136,149
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 Estimated Fuel / Electricity Cost, $CAD
Electricity costs (BEBs)Fuel costs (diesel and gas)
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F. Methodology and Approach
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Proposal 22PROPTRNP.0167 | June 2022 Page 34 of 79
Sample ZES 360° Output: Estimated Fuel vs Electricity Costs – Electric Transition
The model will quantify and value the reduction in GHG emissions from the transition from fossil fuel
consumption by Business-as-Usual vehicles to the lower amount of GHG produced to generate the power to
recharge the electrified fleet. An example output of the expected upstream and tailpipe emissions for both
Business-as-Usual and electrification has been included below for reference.
Sample ZES 360° Output: ZES360 GHG Emissions Analysis Output
-
0.1
0.2
0.3
0.4
0.5
0.6
0.7
0.8
0.9
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030millions $CAD
Infrastructure - annual maintenance PPE, tools and training Electricity costs (BEBs)Fuel costs (diesel and gas)Maintenance - diesel bus fleet Maintenance - electric bus fleet
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Introduction to ZeroEmissionSim (ZES)
To further the scope of the Fleet Electrification plan, Wood proposes the use of the ZeroEmissionSim (ZES) to address the needs of the City’s vehicles. ZES is a a suite of tools to enable and accelerate zero-emission vehicle adoption that allows cities to evaluate alternative fleet scenarios and the total impacts of adopting a new zero or a low emission power system, and the complete range of supporting infrastructure and organizational capacity requirements.
ZES comprises a leading-edge simulator called ZES simulator, whose solutions are derived using real-world Zero Emission Vehicle (ZEV) fleet operations and maintenance data with the help of Machine Learning (ML) and Artificial Intelligence (AI) models. The application uses a combination of theory and real-world telematics, including battery chemistries, to predict ZEV characteristics. The simulator is the product of the continuous innovation and collaboration between Wood and our academic partners to create an interactive cloud platform, giving agencies the power to see, in real-time, adoption scenarios and vehicle characteristics. The simulator has four unique parameters: Network, Vehicle, Operation, and Charger. Once the original network is set up, the remaining three parameters can be modified for the three scenarios to be tested against the Business as Usual (BAU) option. An advantage of ZES simulator is the speed of simulation and the ability to run multiple concurrent scenarios for clients.
Network Vehicle Operation Charger
• Block / Route geometry
• Topography
• Trip requirements
• Battery size
• Vehicle make & model
• Vehicle weight
• Vehicle parasitic load
• Auxiliary diesel heater
• HVAC: Cabin & ambient temp.
• Passenger load
• Vehicle age
• Battery age
• On-route charger location
• On-route charger size
Figure 1 - ZES Simulator capabilities
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The Wood ZES team comprises multidisciplinary experts from across the Wood organization and sub-consultant teams, with experience delivering over a dozen projects in e-mobility and pilot deployment. The team includes mechanical, electrical engineers, utility experts, vehicle and maintenance professionals, and transit facility specialists. These synergies combined with extensive real-world experience have enabled Wood to develop implementation techniques, which will be leveraged by the team to deliver this project efficiently and effectively.
Figure 1 - ZES Simulator capabilities, Figure 2 - Route setup / Generation, and Figure 3 - Network level SOC show some of Activity 1 – Municipal Fleet Condition Assessment
Project Kick-Off
To start the first phase of Project Kickoff, the Wood team will assess the current state of the fleet inventory and operations. This process will involve a round of consultation and data collection from the City, as well as the local electric utility company and any subsequently identified stakeholder outside of the fleet departments mentioned in the RFP. This will inform our understanding of the City’s goals and the current state of the fleet, its 474 assets, and related infrastructure.
Data Collection Request and Meeting(s)
In addition to the information provided by the City the Wood team will
request additional data from the City to populate the current state report.
This information will help the Wood team to develop the State of Fleet Assets
Report, which will involve a full document and data review of provided
material led by Wood’s Project Manager (PM) Naeem Farooqi. The requested
data will include the following at a minimum:
• Fleet Operating and Maintenance Costs
• Fuel Consumption
• Fleet Mileage and other KPIs
• Fleet Vehicle Assignment Policies
• Fleet Procurement SOPs
• Fleet Facility Documents
• Facility Electricity Consumption
Wood was recently
awarded the role of
consultant for the City of
Fredericton’s Fleet Asset
Management Study which
includes a Green Fleet
Transition Strategy.
Figure 3 - Network level SOC Figure 2 - Route setup / Generation
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• Fleet Asset Registry (size, composition, age, condition, life expectancy, replacement
schedule)
• Maintenance Policies and Standard Operating Procedures (SOPs)
• Fleet Vehicle Assignment Policies
• Fleet Greening Policy (if available)
• Fleet Idling Policy (if available)
• Fleet data including inventory by department, year, make, model, weight class, maintenance,
• Current Staffing Levels
Fleet Condition Assessment
Wood will perform a fleet condition rating exercise through a combination of on-site inspection, user group
inputs, and desktop exercise. Based on inputs gathered from the stakeholder consultations and user group
surveys, Wood will classify the City’s fleet assets into vehicle and equipment groups.
Wood proposes to deliver its asset assessment of these vehicle groups through a site visit from our Fleet
Maintenance & Condition Assessment Lead, Rick Baltzer. These inspections are expected to occur over the
course of a week where 10% to 20% of assets in each group will be assessed. During this time Rick will also
perform on-site tours of City facilities where he will be virtually accompanied by Wood’s wider team of subject
matter experts. To maximize the value of these site visits, it is critical that the City provide a hoist and a mechanic
to support lifting vehicles.
The condition assessment of the remaining assets in each group will be estimated following asset management
best practices. This will leverage the results from the sample of vehicles physically inspected to predict the
condition of the remaining fleet based on age and asset specific degradation curves.
Existing Policies Review
All existing municipal and provincial policies will be identified and assessed to identify key relevant goals and
requirements that need to be met. These will include policies that focus on vehicle replacement and guidelines
on financing, if any. This will be done to better understand the City’s goals and objectives while leveraging the
general assumptions outlined in Evanston’s Carbon Neutral Fleet Plan and taking into account any lessons
learned from that point forward.
Part of our teams analysis will likely include areas where policies are needed; however, the department in
question may have not come around to the creation of their standard operating procedures. In those latter
scenarios Wood is primely positioned to leverage operating procedures from projects of similar size, scope, and
location in order to facilitate the departments ability to have guidelines in place.
Evanston Stakeholder Consultations and Future State Survey
As part of this task, Wood will also conduct a user group survey to gather inputs from various user groups of
constituent departments to assess the current condition and utilization of the fleet assets. The other objectives of
the consultations will include identifying the current levels of service and inputs of the validity of lifecycle
estimates for the fleet. The intent of the stakeholder consultations will be to solicit knowledge for better
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understanding of opportunities, risks, or challenges with respect to existing assets discovered by the Wood team
and garner additional insights about the current state of the City’s municipal fleet.
Some of the key aspects that will be discussed at these consultation sessions include:
• Current utilization of the fleet
• The needs for vehicles, both those that are currently met and those that exist but are unfulfilled
• Progressive development of the service line
• Current practices for vehicle selection, purchasing, financing/payment and disposal across all departments
• Fleet replacement plans, future needs, and spare ratios
• Assessment of vehicle sharing practices among departments to maximize efficiency
• Existing practice of overnight vehicle storage on personal premises
• Assessment of short-term rentals vs long-term leasing or purchasing, within the context of historical budgeting strategies
• Current insurance coverages and historical claims experience.
• Existing payment/financing options, including the use of grant funding, leases, and financing.
• Condition/adequacy of current facilities, parts & inventory management, purchasing practices/methodologies, hazardous waste disposal, vehicle/shop security, etc.
• Current inventory of fleet management and maintenance equipment, technology, and tools.
• Suitability of and gaps in fleet personnel’s skills, training, credentials, and certifications
• Preference for zero-emission technologies (battery-electric, hydrogen)
As part of the consultation process, Wood will undertake a future state survey which will seek input from the
City’s stakeholders and user groups to better understand how the City intends to develop its services. The input
from these groups will be used to inform future fleet requirements as communities grow and the effects of
climate change become more pronounced. It will also help define the required fleet resourcing that each
department will require to meet service goals. Wood will provide the draft survey to the City’s project team for
comment and review in advance of distribution to stakeholders.
Utility Consultations – Community Choice Electricity Aggregation
Discussions with MC-Squared Energy Services will be conducted. This will support the review of historical power
consumption, including understanding any upgrades planned for identified areas and any competing loads
which may come on-line in the next decade. Discussions will identify future power requirement challenges the
utility might have with the introduction of electric vehicles and the corresponding required charging
infrastructure into the City’s fleet operations. The Wood team will review power utilization and the information
from discussions to establish a baseline and adoption scenarios. Moreover, a conversation regarding the City’s
current and post-adoption pricing structure will serve as a source of important insights in the Final Report.
Utilities can generate 15 to 20% of revenue from demand charging, which will require the Wood team to
understand the pricing structure for the City to help find the optimal charging strategy to enable a cost-effective
transition to electric vehicle operations. At the City’s discretion, Wood is available to contact the local utility to
engage early in the process and evaluate the historical reliability of the power grid at the City’s facilities. This will
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enable the Wood team to assess the current infrastructure and perform a high-level gap analysis for future
infrastructure requirements.
Project Kick-Off Delivery Dates
The following table presents the deliverables Wood is responsible for by projected date. When all the tasks for
the activity have been completed, the results will be summarized into a report section of the Fleet Optimization
and Replacement Plan.
Assignment Delivery Date
Data Collection Request and Meeting(s) August, Week 3
On-site Fleet Condition Assessment August, Week 4
Desktop Fleet Condition Assessment September, Week 1
Existing Policies Review September, Week 1
City Stakeholder Consultations and Future State Survey August, Week 4
Utility Consultations August, Week 4
Deliverable Report - Municipal Fleet Condition
Assessment September, Week 2
The following subsections will assess Woods methodology in answering key questions from the Evanston Request for Proposal (RFP) broken out by major tasks and then subsequent deliverables that may otherwise fall within those tasks.
We felt this was an appropriate way to outline our approach to tackling the requirements set forth by the City of Evanston so as to demonstrate a cohesive narrative in terms of what the City can expect to see in relation to deliverables.
1.0 Task 1 - Right Size Fleet Analysis by Department – Utilization Study
Fleet right-sizing policies will be implemented in the optimized green fleet scenario which is listed as Scenario 1
in the Evanston Fleet Decarbonization plan. Implementation will not only mitigate overall fleet growth but to
reduce the size of the corporate fleet. Our Fleet right-sizing approach does not simply reduce the number of
vehicles, instead, it assesses the optimal allocation of existing fleet resources and assigns them to user groups.
This can significantly improve utilization and optimize vehicle use, which in turn conserves fuel and reduces
emissions. Right-sizing can be an effective method of increasing efficiencies, but it is important to consult
stakeholders and user groups to ensure that it does not disrupt activities or reduce service levels.
Wood will evaluate the forecasted evolution of community demographics to model the growth in vehicle
requirements necessary to maintain the current level of service. This evolution of service will need to include the
impacts of climate change on the community’s needs. This analysis will be further informed by the outcomes of
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the consultation process from future state survey which will be used to best understand how City staff foresee
the progressive development of their service lines.
Wood will work with the City to develop a right-sizing policy and procedure for the fleet
using the utilization findings from previous tasks. This will capture new vehicle purchases to
ensure that the needs and wants of each user group identified for each vehicle. Inputs from
the consultation process with City user groups will be used to finalize the policy and
procedure on replacement vehicles.
1.1 Analysis of Vehicle by Purpose
The proposed Wood project team has worked diligently with municipal fleets in the past. More importantly, our
team is comprised of operational experts who have spent the better part of their career steering a municipal
agency. As such, our team understands the significance of splitting vehicles into two primary modes:
• Critical & Essential: Inclusive of safety sensitive employees and first responder departments.
• Non-Critical & Non-Essential: Non Safety sensitive employees and non first responder departments
As we analyze the City of Evanston’s fleet our team will be cognizant of this differentiation because we realize
that the same liberties cannot be taken with a critical and essential fleet (i.e. Fire, EMS, and Police) that might
otherwise be taken with a fleet that predominantly operates as both non-critical and non-essential.
1.2 Analysis Mileage of Fleet per Month
Our team is cognizant of the City of Evanston’s mandate on regulating vehicles where vehicle monthly use (per
mile) has been verified that the monthly use is less than 200 miles whereas the yearly use is less than 2,400 miles.
Where this threshold for mileage is met, the Wood team will craft an electric transition plan after analyzing the
dataset through our ZES simulation modeling. As such, the output of the data will have taken into full
consideration the topography, duty cycles, and sufficiency of those duty cycles by way of the range of the
vehicle.
1.3 Analysis of Fleet by Usage Time (Duty Cycle Modeling Analysis)
Similarly as we analyze employee duty cycles we will be able to evaluate what the vehicle is scheduled to do
through a block level analysis. In a block level analysis, the Wood project team will identify vehicle duty cycles
that run in parallel to identify optimal opportunities for mitigating demand charges through reduction of peak
demand load. This will take into consideration the respective storage locations and operating schedules unique
to each vehicle class and type. This assessment will be based on shift start and shift end times.
During this stage of the analysis our team will get into details of how each department goes about the creation
of their employee roster and associated run cut. Within each roster and run cut we will be able to determine
what the flexibility is in the ability of the department and/or division to be able to adjust employee schedules to
match the duty cycles associated with the vehicle block.
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With the assistance of our liaison Kristina Murphy our team will be able to have very specific conversations with
department heads related to the optimization of employee schedules within the context of their union contracts.
We believe that this aspect of our talent pool also separates us from our competitors. When we work with Client
staff members, we are cognizant that many organizations are governed by Collective Bargaining Agreements
(CBA’s) and by virtue of our staffs experience in working with unions, we are aware of how some of these issues
can be quickly mitigated so as not to prolong topics that may cascade into bigger issues with union members
down the line.
Our experience here will go a long way to expediting the approval and consent on many of the changes
associated with fleet electrification so that the fleet transition timeline stays within project schedule parameters
toward the net goal of fulfilling CARP goals.
1.4 Redundancy Considerations and Spare Ratio
In section 2.2.7 we referenced a clear distinction between critical and non-critical. Similarly, our teams’
operational experience can serve as a net benefit to the City of Evanston because we also realize the significance
of having redundancies in place to facilitate day to day SOP.
In light of our extensive background in transit operations we look at fleet transitions through the same lenses as
the Federal Transit Authority (FTA) may otherwise do so. Which is to say that when taking normal breakdowns,
wear/tear, subsequent preventative maintenance cycles into consideration the average threshold for ICE vehicles
is generally 20% for spare ratio. Which means that 20% of vehicular assets are on reserve to compensate for the
routine maintenance cycles that may otherwise occur.
For this project the Wood Project team will take into account the incremental increase in adoption of electric
vehicles as we analyze the residual decline of ICE vehicles on the books. The net present value between those
two figures will enable us to reach a right sized conclusion on the appropriate number of spare ratio vehicles we
will need for each department within the City of Evanston.
Beyond the aspect of spare ratios our team will ensure that redundancies are in place on the fully electrified side
when working with first responder units such as Fire, Police, and EMS. Where our team engages those
Departments we will ensure that we take into account the very real possibility that scenarios may arise from an
SOP standpoint in which a vehicle may not have the capacity to charge. In those scenarios we will either
recommend a backup that is left fully charged at all times and/or an alternative vehicle that is still CARP
compliant but may not be 100% electric.
Deliverable Objectives for Task 1:
• Task 1 Deliverable #1: Draft Vehicle Analysis Report – Right Size Findings
• Task 1 Deliverable #2: Draft Table of existing no or low emission (NoLo) vehicles & equipment
o Breakdown by cost, range, idle time, power and torque, charging requirements, and other relevant variables based on Staff feedback.
• Task 1 Deliverable #3: Identify four (4) scenarios for the transition plan
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2.0 Task 2 – Fleet Transition Roadmap to ZEV and H2
Woods Team intends to complete a transition plan using the following methodology as both a measure of
tracking our progress when comparing the task to the primary project schedule and to create a transparent
approach to ongoing quality assurance (QA)/quality control (QC) efforts.
The purpose of this task is to develop the Transition Plan and Implementation Strategy which will guide the City
of Evanston on transitioning from existing internal combustion engine and greenhouse gas (GHG) emitting
technology and towards Zero Emission Vehicles (ZEV) and Hydrogen Fuel Cell (H2) alternatives for use types
where electrification may not be an appropriate use type.
Woods team will leverage the following outcomes from the outputs of the other tasks:
Task 1- Activity 1 – Duty Cycle Modelling Outcomes: Charger configuration, location, and power levels.
Feasibility of various routes for different ZEV models with various charger combinations.
Task 1 – Activity 2 – Fleet Market and Landscape Scans: Commercially available charger models, ZEV
models, and software suite.
The above outcomes, along with the outcomes of the workshops with the City, will assist in identifying the best-
suited combination of ZEV, charger, and software suite. The identified combinations will inform the maintenance,
staffing, and training needs and the procurement timeline. The procurement timeline will assist in estimating the
annual ZEV deployment, which in turn will inform about annual GHG emissions reduction and life-cycle costs. All
the above information will contribute towards development of the final Implementation Plan.
This activity has been broken down into the following elements for better comprehension:
2.1 Development of the High-Level Electrification Plan for the City of Evanston
Woods Team will utilize the outcomes from Task 1 and Task 2, along with the outcomes of workshops that
Woods team will conduct with City staff to develop a comprehensive electrification plan taking into account both
the original CARP mandates, subsequent 2018 Zero Emission baseline, and findings from the Carbon Neutral
Fleet Plan.
Wood’s team will conduct a series of workshops and outreach with key internal and external stakeholders of the
departments with fleet listings in order to gather information related to specific duty cycles, use cases, and
related patterns. Questions posed during the stakeholder interview process will facilitate meaningful and
effective dialogue regarding the interaction and challenges with adoption as perceived by users on a case-by-
case basis.
A draft questionnaire will be shared with the City Project Team before conducting the workshop. This workshop
will serve as a consensus exercise among various internal and external stakeholder groups and will be led by our
liaison, Kristina Murphy, and project coordinator, Abul Hassan.
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The intent will be to cover a series of topics pertaining to fleet transition plans, facility management and
expansion plans, operations and dispatch, maintenance, servicing, electrical, onsite power, and generation.
Moreover, issues around staff and job functions will be discussed. The goal is to ensure alignment between the
infrastructure requirements and the City’s fleet transition, procurement, and operational goals. This exercise will
conclude with the development of a high-level Electrification Plan for fleet, equipment, and infrastructure
upgrades required to migrate to a ZEV fleet, which will be continuously updated with the outcomes of the
subsequent sections. A final road map will be created to illustrate the migration in accordance with the
deliverables outlined toward the end of this document.
2.2 Case Studies & Methodologies
Wood will undertake a comparative analysis with studies and methodologies undertaken in cold weather settings
of similar cities. Our team is cognizant that the Seattle Fleet Transition Plan has been cited a few times as a
comparable. We believe our extensive experience in Canadian based cold weather cities will serve
complementary to the unique issues that Departments within the City of Evanston might otherwise face during
routine operations. Nevertheless, our Landscape Scan will focus on agencies that are similar to the City of
Evanston in terms of size and geography, thus aiming to highlight the work completed and lessons learned. The
agencies included in the case studies will cover at a minimum:
Municipal entities located in cold climate settings with emission reduction and or green fleet initiatives,
to emphasize local regulations, policies, and programs.
Municipal entities that have currently implemented green fleet plans through investment in electrification
2.3 ZEV Market Scan
Woods team will additionally work to corroborate the recommendations set forth in the Carbon Neutral Fleet
plan whereby identifying green fleet opportunities for the following propulsion technologies: plug-in hybrid with
a focus on bio-fuel, hydrogen-electric, and battery electric. Our team has a thorough understanding of the
advantages and disadvantages of each technology, which will be included to give context for each technology
considered.
In addition to the above, our team will conduct the following activities:
Attend, review, and analyze industry and trade show webinars, marketing material, and research
insights from our presence at related webinars and tradeshows
Review latest academic research and white papers from universities, industry organizations, municipal
agencies, and professional services firms
Identify promising technologies and associated strategies to improve fuel economy and reduce GHG
emissions for the various departments within the City of Evanston
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We understand that the application and shared resource may not necessarily be limited to municipal function.
After all, one of the greatest functions of a citywide governance system is the ability to leverage resources from
other agencies within the greater governance umbrella. As such, the City of Evanston is well placed for
conversations within the greater Chicago area to determine whether there are synergies within the locale (i.e.,
Naperville, Aurora, or Rockford). Those synergies might be potential joint purchasing agreements, task order
master contracts from a procurement standpoint, or, simply the exchange of ideas that might benefit the region
as a whole.
2.4 Development of the High-Level H2 Plan
Through a prior client Wood delivered a market scan of
green fleet vehicles across Class 1 to Class 8 vehicles for its
client partners. This market scan included battery electric
vehicles and hydrogen fuel cell electric propulsion
technology and the associated refuelling/charging
infrastructure for battery electric and hydrogen fuel cell
electric vehicles.
Furthermore, the Wood project team assisted the Client in assessing transitional technologies that could be
deployed as zero-emission technologies were further developed. The transitional technologies included plug-in
hybrid (PHEV) and hybrid electric vehicles (HEV).
The various types of vehicles for which the market scan was performed are presented in the list below:
Class 1 general-purpose light-duty vehicles
Class 1 transit specific relief vehicles
Class 2 light-duty pickup trucks for maintenance
Class 3, 4, and 5 heavy-duty pickup or tow trucks for maintenance
Class 4 loader and backhoe equipment
Class 6, 7, and 8 heavy duty platforms
2.5 Cost Benefit Analysis by Type of Vehicle
Wood has extensive experience undertaking market scans for vehicular types by category. From our preliminary
analysis we understand that Evanston Fire Station #1 was part of the preliminary analysis for the Net Zero
Emissions Study. With at least thirteen (13) fire trucks within the Evanston fleet with the fourth (4th) highest fuel
consumption cost across the board we felt it appropriate to highlight how our analysis of
Wood recently completed a total cost of
ownership study for the City of Abbotsford, British Columbia, to support
the business case of converting the City’s fleet to battery electric alternatives.
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Class 8 Pumper Fire Truck sample market scan as shown below can facilitate a transition to battery electric with
comparable or superior specifications from a standard operating procedure framework.
Sample Class 8 Pumper Fire Truck Market Scan
The data from these market scans enables our team to undertake a cost benefit analysis by taking into account
base purchase price, fuel consumption or comparable electricity utilization, and, associated deferred
maintenance when comparing an internal combustion engine (ICE) vehicle to an all-electric counterpart.
2.6 Electric Vehicle Market Scan
In order to achieve parity with the cost benefit analysis Wood will perform a similar market scan to the one
described above for all requested municipal vehicle types with electric models. As per the scope of work
requirements, Wood will also identify the availability of each of the electric vehicle models including current
commercial availability in North America, and a forecast of what models can be expected in the next three years.
Wood proposes to complete this by reaching out to major vehicle Original Equipment Manufacturers (OEMs)
such as Ford Motor Company, General Motors Company (GM), Chevrolet, GMC (Truck & Coach), Toyota, Tesla,
Rosenbauer, Lion Electric, Global Environmental Products, CASE Construction Equipment, and Volvo.
Where information is readily available on the web, Wood proposes to collect the required information through
desktop research exercises. Wood can also support the purchaser(s) to prepare a Request for Information (RFI) to
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allow the market to provide additional information for current and future municipal fleet vehicle offerings. This
would include vehicle OEMs and charger/refueling infrastructure providers. This can help the purchaser(s) in
understanding the important aspects of fleet electrification such as costs, commercial and servicing feasibility,
maintenance, training, and operational safety.
Municipal Peer Review
Wood will work with purchaser(s) at the City of Evanston to identify
peer municipalities of similar size concerning vehicle types and fleet
size. Wood will also review several municipalities and private
organizations that have deployed electric vehicles for similar functions.
The focus of this landscape scan will be to identify electric vehicles that
have been deployed in similar municipalities and will aim to highlight the lessons learned. Wood will reach out to
at least 3 municipalities for each purchaser to complete this task.
Furthermore, a review of Local, State, and Federal initiatives will be performed to outline the possible resources
that the purchaser(s) could pursue to support the electric vehicle transition. Examples include grants available
through the Climate Action Revenue Incentive Program (CARIP), the Federal Highway Administration (FHWA)
grant funds, and the Federal Transit Administration (FTA) funds which often offer municipalities the ability to
procure capital assets where, depending on use, 80% of the funding can be covered by the federal government
in lieu of a 20% local match.
2.7 Timeline for Fleet Conversion Process
Wood will develop the Fleet Transition Timeline by deriving inputs from the two tasks mentioned under the Fleet
Transition Roadmap. Wood will consolidate the inputs from all user groups and stakeholders, facility gap
assessments, and duty cycle modelling to finalize the fleet transition plan. Wood will work with the municipalities
to identify the preferred phasing strategy. We realize that some of these deliverables are related to the 2022
timeframe and so our short-term strategy will be inclusive of both the 2022-year end mark and the budget
considerations leading into 2023.
Beyond the near-term Wood will create a timeline based on useful life of existing assets and it will break out
incrementally for the next five (5) years to highlight specific procurement cycles and then establish a +5 year
incremental strategy until the target goal is met at 100% by 2035.
Please note that the level of detail for the long-term phasing strategy will need to be high-level and need to be
re-evaluated as new technologies emerge. Subsequently creation of a scalable timeline will conclude with the
development of an implementation plan for fleet, equipment, and infrastructure upgrades required to transition
to an electric fleet. As part of the implementation plan, several aspects such as policies, safety, regulatory
requirements, and parallel conventional and electric propulsion operations will be considered to ensure a
seamless transition.
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Relevant municipal targets and strategic goals will be incorporated to illustrate how they are being considered
and achieved. A final road map will be created to illustrate the migration. Additionally, a responsibility
assignment matrix will be developed to ensure the right stakeholders are communicated with and kept informed
through the different phases.
The following figure shows a sample fleet transition timeline developed by Wood showing the fleet mix including
transition technology such as hybrid-electric vehicles for a 19-year period, up to the client’s 2035 zero emission
targets.
2.8 Fleet Transition Effects on SOP
Municipal Fleet Electrification Duty Cycle Modelling
Wood will identify the list of electric vehicle models that are currently available and/or vehicles
that will be available within the next three years from the previous task (electric vehicle market
scan and peer deployment findings). It is important to understand that Municipal operations are
different when it comes to duty cycle modelling based on the department of focus.
For example, of the five (5) transit vehicles listed we suspect the ability to utilize a General
Transit Feed Specification (GTFS) data and it is more accurate to model the transit portion of the fleet. However,
when it comes to municipal fleet vehicles, each vehicle is unique with regards to the operational and functional
requirements. For example, the garbage trucks have high idling time due to the high frequency of “stop and go”.
Another example is that police cruisers require high range requirements and are also expected to have high
idling to keep the critical equipment on standby. Hence, it is important to establish the set of assumptions and
key variables before modelling the municipal fleet vehicle operations.
Our team will nevertheless work through the City of Evanston’s department specific leads in order to identify the
duty cycles associated with each of the fleet type. This will include extraction of any available telematics
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presently available for the fleet so that we may better assess the impact to Standard Operating Procedures (SOP)
when evaluating a digital electric twin of the vehicle type in question.
By undertaking this process our team at Wood will be able to appropriately gauge the effects a gradual
transition may have on operations whether the cause is related to deferred maintenance by virtue of supply
chain issues on new orders or whether fundamentally (i.e. the example of Fire Station #1) the investment in
electric technology means that there must be accountability for spare ratio in the event of emergencies that
render the primary unit inoperable due to insufficiency in charge status.
Effects of Procurement Cycle on SOP
Identifying Operational and Functional Requirements of in-scope municipal fleet vehicles for electrification
Wood will issue a data request to the procurement lead for the City to understand the operational, functional,
and duty-cycle requirements. This data request will include, but is not limited to the following:
• Fleet Asset Registry.
• Fleet Asset Management/Replacement Plan.
• Annual Mileage and Utilization.
• Fuel Consumption.
• Fleet Idling Report (containing engine run time vs mileage).
• Route GPS data (selected routes, if available).
• Average Daily vs Monthly vs Annual Mileage requirement.
Range and/or Fuel Limitation Impact on SOP
In order to mitigate issues resulting from range anxiety and/or fuel supply limitations for bio-fuel type
arrangements and/or H2 specific supply Wood proposes to conduct a user group workshop(s) for the users of
the selected municipal fleet vehicles and identify the key requirements that will enable duty cycle modelling and
analysis of energy consumption. The requirements/inputs from the user group workshop(s) will help identify the
following, but not limited to:
• Average mileage per day.
• High idling requirements.
• Specific critical job functions that the electric vehicles need to be able to do.
• HVAC requirements during hot/cold conditions (which will help identify if an auxiliary diesel heater is required).
• Additional equipment in the fleet vehicles (to identify parasitic energy draw).
• High variations in duty-cycle requirements for a given fleet vehicle type, if applicable.
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These datasets when fed into our simulation software will ensure that issues that might otherwise arise in the
field of play can easily be predicated so that department managers and their related staff know fully what they
may need to anticipate as the City of Evanston moves to a carbon neutral future through its fleet transition.
2.9 Cost Savings by way of Fleet Transition
Our proprietary modeling tool enables us to gauge cost savings by virtue of capturing not only the energy
consumption cost associated with the original baseline of ICE based vehicles but also the forecasting of what we
anticipate to be the power consumption costs associated with rates per kWh and the related load requirement
on vehicles based on their duty cycles.
Energy Consumption Analysis
Duty cycle inputs will be used to develop key parameters for the duty cycle modelling such as
energy draw (kWh/km), idling time vs energy draw (kWh/hr), energy draw factors for different
duty-cycles, parasitic energy draw (kWh/km or kWh/hr). Wood will also develop a list of
assumptions such as energy consumption increase year over year to account for battery
degradation, battery size for each vehicle type by each functional requirement (provided
commercial feasibility), type of charging (in-depot vs on-route; Level 2 vs Level 3), impact of
cold/hot weather operations on energy draw, battery degradation curves, and expected battery life.
The above-mentioned inputs, factors, and assumptions will be used to determine the energy consumption for
each vehicle based on the average daily travel requirements. The energy draw and other factors together will
help derive the range expectations for each vehicle model.
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Through the above undertaking we are able to demonstrate, as shown in the graph
above, how the total cost of ownership actually decreases when investments in electric
vehicles are made when compared to their gasoline counterparts. This is something
Wood demonstrated to the City of Abbotsford when analyzing their light duty pickup fleet electrification. The
final output was the total cost of ownership over the lifetime and related savings.
2.10 Financing Mechanisms and Strategies
To support the electrification of the City’s fleet, Wood will research applicable funding opportunities and
strategies available to public entities within Illinois.
Funding Opportunities Review
The level of adoption in all these aspects will be limited to the capital and operational funding available by the
City in addition to any grants secured from State and Federal initiatives. Many low- or zero-emission vehicles
cannot be deployed without infrastructure, systems, and training which adds complexity with consideration of
finite funding. Wood will work with the City staff to determine the various strategies for consideration when
developing the green fleet scenario, with a special focus on the necessary funding resources.
Wood has extensive experience in leveraging FTA and FHWA specific funding. Specifically, as it relates to shared
infrastructure investment. Below are some sample cases:
5307 – We have worked with several agencies in several capacities in creating a plan for how best the
expenditure associated with routine 5307 allocations can best fit the goals of our partner agencies, when it may
be appropriate to utilize the funding on an operating basis, and when (by large) it makes sense to utilize this
funding in a capital expenditure capacity to include finer nuances in and where this funding can be matched with
Transportation Improvement Program (TIP) or State Transportation Improvement Program (STIP) project funding.
5310 – We have routinely assisted transportation agencies of varying sizes in properly applying for enhanced
mobility by creating program management plans that clearly delineate agency decision processes. This has often
included a clear roadmap of how this funding can be utilized for capital investments towards the facilitation of
Americans with Disabilities (ADA) stakeholders and provision of services within the context of the Americans with
Disabilities Act Accessibility Guidelines (ADAAG) standards.
5339(b) & NoLo – A staple of our grant writing has been in the competitive circle of the FTA funding
apportionment in which we have worked with our stakeholders to create strategies that enable our stakeholders
to stand out from amongst their peers as they draft a case for why their project should be funded when
competing against other agencies across the United States. Our efforts in this department have often included
collaboration with manufacturers such as Proterra in which we have obtained letters of support to make a better
case for how the request is a communitywide/ statewide/citywide effort and not a solo venture on the part of the
submitting entity.
CMAQ – We have experience in catering Congestion Mitigation and Air Quality (CMAQ) Improvement Program
applications for standard use cases in which the funding is largely used for rolling stock. Unlike many of our
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competitors, we also have experience in facilitating our partner agencies’ ability to utilize CMAQ funds on a
single time basis for expansion of services where operating funding was a limiting factor.
Discretionary Grant Experience
RAISE – We are presently undertaking initiatives with a handful of partners to pursue The Rebuilding American
Infrastructure with Sustainability and Equity (RAISE) transportation funding. The focus of our attention in
pursuing these grants is in alignment with
Deliverable Objectives for Task 2:
• Task 2 Deliverable #1: A near term fleet acquisition proposal for the Fiscal Year 2023 and 2024 Budgets and the Five-Year Capital Improvements Plan
• Task 2 Deliverable #2: A priority list of fleet vehicles recommended for procurement through 2024.
• Task 2 Deliverable #3: Draft Recommendation report for financing, lease options, and grant identification.
• Task 2 Deliverable #4: Draft Review of Legislative or internal policy recommendations to facilitate the transition to vehicle electrification.
3.0 Task 3 – Infrastructure Needs by way of Transition – ZES 360°
Wood will develop a capital investment program that will outline the expenditures necessary to execute the
implementation plan. Wood’s ZES 360° model will project capital expenditures (CAPEX) and operating
expenditures (OPEX) for the forecast periods. The timing of conventional GHG and battery-electric vehicle
procurements will follow the fleet growth plan established as part of the implementation plan, and will serve to
inform capital costs, maintenance costs, and unit retirements for each year of the plan. Wood will use ZES 360° to
forecast the following characteristics of the project:
• Capital investment required for the continued procurement of vehicles.
o Alignment with Deliverable #1 at the end of Task 3 which specifies the 5-year capital plan
• Operating expenses, including fuel, electricity costs, maintenance, and midlife overhauls.
• Greenhouse gas emissions and other environmental impacts of electrification.
The ZES 360° model can also quantify and value the reduction in GHG emissions from the transition from fossil fuel consumption by business-as-usual vehicles to the lower amount of GHG produced to generate the power to recharge the electrified fleet. Annual operating cost savings will be highlighted, such as reduced maintenance for electric vehicles compared with traditional propulsions systems and the elimination of most fuel costs.
The capital investments required for facility modifications, such as an expansion to the municipal fleet facilities will be added using cost per square meter approximations. Specialized tooling for new work areas, cranes, and
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static-free spaces will be informed by Wood’s industry partners. The fleet capital budget will consist of high-level business cases developed for each vehicle type that will forecast the investment required to support adoption.
These case studies will incorporate fuel and maintenance savings, to support capital investment.
Furthermore, Wood will assess the City of Evanston’s fleet electric vehicle charging investment opportunities. This
element will utilize the technologies, policies, and funding sources while scaling the infrastructure requirements
to the analysis performed in previous tasks. The primary goal of the investment strategy will be to ensure that
appropriate infrastructure is in place at the right time such that the planned electrification of the fleet is not
disrupted. Measures will be considered to limit potential infrastructure redundancies as the implementation of
electric vehicles and infrastructure is phased in. The following figure shows the Business-as-Usual (BAU) fleet
procurements developed in ZES 360° which will form the basis to develop future fleet scenarios.
The following graph shows a sample OPEX plan developed using ZES 360° showing the OPEX for BAU vs zero-
emission fleet for the period 2022-2035.
3.1 Cost Savings by way of Fleet Transition
Our ability to run modeling simulations is a qualified way to graphically see where cost savings can occur post
investment into a green fleet. This undertaking by Wood will complement the studies previously done to
illustrate that an aggressive approach to fleet transitioning can yield substantial dividends leading into the next
decade. The picture below accurately illustrates the premise by showing what the cost might otherwise be if
fleet conversion did not occur:
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The following picture shows a sample CAPEX plan developed using ZES 360° showing the CAPEX for GHG
vehicles vs zero-emission vehicles, including external capital funding for the period 2022-2040..
The second graph shows the reality that when investments are being made into a community’s future the capital
expenditure side is going to require a substantially larger investment in that future than might otherwise be the
case when following a BAU strategy.
Nevertheless, we feel that the demonstration of how robust capital investment can be is also an opportunity
when taking into account carbon credits towards Cap and Trade. Specifically, the earlier adaptation by the City of
Evanston would make the City a clear frontrunner that can be primely positioned to offer others the ability to
buy allowances that would otherwise be in the City of Evanston’s portfolio.
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3.2 KwH Increase and Utility Impact due to Transition
Much as we described earlier in section 2.1.4. The output of ZES enables Wood to assess energy draw (kWh/km),
idling time vs energy draw (kWh/hr), energy draw factors for different duty cycles, parasitic energy draw
(kWh/km or kWh/hr). These factors will be utilized to assess the type of charging (in-depot vs on-route; Level 2
vs Level 3) requirements imposed on facilities and the subsequent net impact on utilities as the fleet transition
escalates toward its course to carbon neutrality.
Perhaps more importantly our simulation tool is able to create an energy profile that provides a wholistic view of
all of the charging requirements for each scenario. This tab summarizes equipment costs (capital and
operational) and overlays the charging profile of depot chargers and on-route chargers. This tab breaks down
the additional energy details by separating the energy consumed by the vehicles, the resulting energy consumed
by the equipment, and the total energy drawn from the grid.
Differentiating these values is critical because charging equipment and infrastructure consume energy when
recharging batteries beyond the energy being recovered in the battery. This means that the energy consumed
from the utility will be larger than the energy consumed by the vehicles – which is an additional cost that could
be missed using other models/approaches.
The power of this tab is to provide a high-level comparison of the charging requirements for each scenario,
combined with the charging equipment costs used.
With this type of information on hand Woods team is able to easily establish what the current baseline impact is
to power consumption for the City of Evanston while it incrementally details what the requisite power needs are
going to be as more vehicles begin depending on the grid for their ability to be charged as predicated by their
respective duty cycle.
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ZES Tab: Energy Profile
The above-mentioned inputs, factors, and assumptions will be used to determine the energy consumption for
each vehicle based on the average daily travel requirements. The energy draw and other factors together will
help derive the range expectations for each vehicle model. Ultimately these findings will be compared to the user
group requirements to ensure that all identified vehicle alternatives meet the needs of their users.
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3.3 Recommended Location for Chargers
Our team will utilize ZES simulation modeling as a measure of undertaking detailed analysis of block completion
for each scenario. While the intent was to analyze the impact on SOP by way of determining whether a duty
cycle can be fulfilled or whether it will cause operational hindrance the other methodology we often deploy is
assessment of block summary information (start time, end time, total time, distance travelled) as well as key
performance indicators (KPI) (propulsion energy consumption, non-propulsion energy consumption, remaining
state of charge, fuel consumed for diesel auxiliary heaters, etc.).
The list of KPI can be customized to present the variables that the agency is most interested in analyzing. Further,
the information can be downloaded in an excel format (.xls), allowing agencies to perform any custom
calculations on the results of each scenario.
ZES Tab: Fleet SOC
For a more detailed analysis of individual blocks, the SOC Tab presents more details. This includes a map of each
block, comprised of each route and deadhead (which are distinguished by color), as well as the location of the
depot and the ability to identify needs related to on-route charging. Further, the graphic on the right shows the
state of charge of the simulated vehicle across all scenarios, for a side-by-side comparison. This list can be
filtered if the agency is interested in assessing the differences in performance for specific variables.
One example may be to filter to all scenarios that operate in the winter to better visualize the impact of battery
size on block completion. Additionally, this tab serves a validation purpose, as the mapped blocks conform to the
existing blocks performed by the agency. Further, the state of charge over time can show the variance in energy
consumption over time as well as confirm that on-route charging is successfully replenishing charge during the
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service. Additionally, KPI are provided to compare the cost and emissions produced by the zero-emission vehicle
and an ICE vehicle of equivalent size.
Our goal is to utilize the same datasets on a duty cycle and block basis to determine where the optimal locations
might be for enroute charging. This will be graphically illustrated by way of showing where the state of charge
of a given vehicle is below the baseline threshold thus indicating that the range of the vehicle will not be suitable
when compared to its operational daily demand. The summary of this evaluation will give our team the
proximate areas where we should install chargers and that will be represented on the mapping tool.
Addressing Take Home Vehicles
Our team realizes that take-home-vehicle policies provide benefits that exist outside of the realm of just fleet
transitioning. Case in point, a take home vehicle allowance may be the make-or-break factor in a qualified
employee accepting a job.
One of the many benefits that Wood brings to the table is its global footprint. With such a large-scale operation
we have teams of engineers that are often relegated to off-site projects for months at a time. Which is to say
that we, as an organization, have quite
a bit of experience in leveraging take-
home vehicle policies as a work benefit
to our employees.
The challenge with take-home vehicles
is obviously a bit different when the
vehicle in question is electrified. In this
latter case scenario we have seen a few
strategies deployed that may be of
benefit to the City of Evanston.
Case Scenario #1: Vehicle chargers
are treated similar to take home
computer equipment such as laptops.
Policies are established at the time of
hire and/or through a memorandum of
understanding in which the equipment
is the property of the City and by virtue
of it being the property of the City
must be relinquished back to the city
upon termination least a portion of the
employees paycheck is forfeited to
cover the cost of the equipment.
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In this scenario we have found success in procuring a LEVEL 2 or comparable charger an example of which is
illustrated to the right.
Tesla’s wall connector hardware is a standard Level 2 charger that the OEM provides at a near minimal cost. Cost
that frankly can be recouped depending on the policy set by the City of Evanston for employees separating from
employment and/or alternating to an assignment that no longer includes a take-home-vehicle. The beauty of
the low cost is that it can be offset by establishing internal MOUs where the permitting requirement for
employees is bypassed and the installation is scheduled and undertaken by an in-house electrician on staff who
would serve a comparable role to the IT technician that might otherwise prepare a laptop for a new employee.
Under case scenario #1 employees continue to have the benefit of a take-home-vehicle policy while both the
City and the employee have piece of mind that the off duty charging cycle will be sufficient to operating the
vehicle when it does go into service.
Reimbursement for electrical use can be handled either as the cost of such a benefit OR the City can choose to
institute a stipend policy similar to cell phone policy plan stipends offered by many organizations across the US.
Case Scenario #2: This scenario would be the least suggested by our team; however, it certainly is an option for
consideration despite our general feeling that this scenario would be non-conforming to the recommendations
set forth in the fleet transition plan.
In Case Scenario #2 the City would be provided an evaluation by Wood
that takes into account the number of employees that presently utilize a
take-home-vehicle. The analysis would take into account the baseline
assumption that if the use of the vehicle is less than 200 miles on a monthly
or less than 2,400 miles per year then it will likely be differed to the other
list in which the vehicle, based on its duty, and, whether it serves a critical
response purpose may be shifted to the consolidation list.
If the duty cycle meets the appropriate need then our team would present
a list of plug in hybrid vehicles (PHEV) an example of which can be found to
the left.
These PHEV vehicles would be combined with a DC fast charger at the
primary reporting location i.e. a police station such that the time it takes for
routine check-in by the employee would be utilized to fill the average 25-
45 mile range often provided on the mi battery portion of the PHEV while
also giving both the employee and the City of Evanston a sense of comfort
that these vehicles will never run into a situation where the failure to
charge may result in significant impact to SOP.
We nevertheless realize that investment in a PHEV comes at a significantly
higher cost for deferred maintenance than would otherwise be the case
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when investing in an electrified vehicle. For this reason, specifically, we find that the prospect of dealing with an
electrified vehicle for a take-home approach is still a more practical solution that is better synchronized with the
City of Evanston’s CARP mandate.
Addressing Solutions for Long Haul
Our team at Wood recently had the pleasure of working with a long-haul commercial fleet provided of over 400
vehicles in the Class 6 to Class 8 specification as illustrated in the table below:
Sample Output: Class 1 Sample Market Scan
When working with such clients it is seldom that we bring up electrification as a primary solution to the
organizations goal of achieving carbon neutrality. This is because our own experience through projects in places
like St. John, New Brunswick, and related research studies across multiple industries indicate the same principle
insomuch as that electric vehicles are presently not well suited for the heavy duty lifting required by long hauls.
To this end Wood is a supplier of Hydrogen fuel on one end—therefore understands, as a company, the
challenges around what it takes to ensure that the hydrogen being supplied is achieved through green means as
opposed to gray and blue means. Similarly, Wood has partnered with many of the leading solution architects
working to find a solution to decrease the cost ratio on a per gallon basis to something more market oriented in
the $4/gallon category as seen on the table below.
Were the City of Evanston to choose Wood as their partner on this transition journey our team would be able to
bring some very unique modular based subject matter expertise to discuss additional elements that are not
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included as part of this RFP but were highlighted in the overall carbon neutrality report when discussing power
offsets as a solution mechanism for what the City envisions might practically occur on the utility side of the
business.
Although our team will elaborate on what solutions are at the disposal of the City when providing guidance in
Task 4 of this proposal response we nevertheless wish to impose upon the City of Evanston to consider some
aspects of what Hydrogen Fuel Cell technology may have to offer both from an infrastructure design standpoint
and from a practical cost reduction standpoint on both the long haul and utility side. Case in point the projected
cost is slated to come down substantially going into 2030.
Meanwhile, Hydrogen does offer a very practical application from a solution standpoint for heavy duty vehicles
which is why we are seeing proportionate investment by municipal transit agencies in diversifying their fleets
from being fully electric to being a combination of electric and hydrogen.
Some of the reasons for this consideration have to do with what it takes to scale hydrogen technology vs.
scalability of a commercial operation on the battery electric vehicle side as illustrated below:
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Outside of the realm of hydrogen the Carbon Neutral Fleet Plan correctly suggests that one opportunity is to
ensure investment in biofuels despite their GHG output. Our team would simply add that in our experience the
output of the GHG when considering diesel as a solution is simply one aspect of the issue.
The more prevalent aspect of the issue is actually the PM 2.5 and PM 10 particulate matter from a tail pipe
emission standpoint. Nowhere is this more obvious than when a system is operating in a cold weather
environment where temperatures within a certain range (usually between 0F and -40F) begin experiencing a very
visible level of smog, especially in areas that do not benefit from lake based wind effect. As such, while we wish
to be supporting of the recommendations outlined in the fleet plan our team is cautious given our prior
experience in this field and how that can often be translated by the general public.
Deliverable Objectives for Task 3:
• Deliverable #1: A near term fleet infrastructure acquisition proposal for the Fiscal Year 2023 and 2024 Budgets and the Five-Year Capital Improvements Plan
• Deliverable #2: All associated charging station infrastructure and electrical upgrades, equipment,
and recommended charging station locations that should be budgeted for in the Capital Improvements Plan for the period of 2023 through 2027.
4.0 Task 4 – Facility Review: Analysis of Existing Buildings / Related
Electric Infrastructure
The Project team will utilize Wood’s established methodology for the assessment of the facilities that include both the existing facilities along with those that are currently under planning process. Wood’s proposed
Total Cost of Ownership H2, BEV, and ICE
Source: Ballard Power Systems
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methodology to complete Task 4 – Facility Review follows the following general order of tasks.
Data Collection: Wood will collect requisite data and drawings from the project participants
Site Visit: A site tour, virtual or on-site if possible, will be conducted to review existing facility operations and maintenance practices, as well as space and facility capacity limitations. These characteristics will be considered in the facility implementation plan.
Facility Assessment & Solar Integration Evaluation: Review findings from Facility Site Visit and desktop review
of documents provided by City departments This will include review of structural requirements for solar rooftop installation and any applicable weight restrictions of slab-on-grade concrete for considerations of power infrastructure and equipment. Greater elaboration is provided under section 4.1.1.
Conceptual Design: Develop a conceptual fleet plan including identification of facility modifications required and phasing considerations, in addition to requirements for power and refueling infrastructure associated with operating multiple vehicle types during the transition period.
Phased Facility Transition and Infrastructure Implementation Plan: Incorporate conceptual drawings and related implementation phasing considerations to develop detailed implementation plan tied to forecasted capital and operating expenditure forecasts.
Facility Current State Assessment- Data Collection
The Project team will assess the current state of facilities identified by fleet departments as identified by the City
of Evanston. This assessment will determine the readiness of existing and planned facilities to support successful transition of regular and specialized fleet operations to battery electric. This assessment will cover both the existing facilities along with facilities that will be designed and built to support electric vehicles.
This process will involve a round of data collection from each department within the City of Evanston comprising of architectural, structural, and electric drawings, as well as interviewing any subsequently identified stakeholders, to understand the current state of the existing infrastructure, level of service, power sources, expansion plans, site servicing plan and utility equipment infrastructure. In addition to stakeholder engagement within the City of Evanston the Project team will also solicit data from the respective local utilities through the City of Evanston related to information about existing electric infrastructure at the facilities and their limitations.
Wood’s team has a track record of working on electric and hydrogen fuel cell mobility projects and has methods to assist organizations in augmenting unavailable data through data requests and our partnerships with academia.
The Project team members
serve on the Boards of many
municipalities and standards
organizations and have
contributed to developing
multiple standards
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Facility Current State Assessment- Site Visit
To better understand the various operations as highlighted under Table 3 of section 1.0 above, opportunities and limitations from a field perspective, consultants will engage in a multi-disciplinary project team site visit. The
Project team will coordinate the data collection process, meeting management, and site visit process based on existing health directives from the Project team constituent organizations. In the site visits, the Project team will assess the facilities (buildings, garages, depots) and will gather data about current operations (staging, fueling, cleaning, and maintenance garage arrangement and repair, station processes). The Project Team will use Wood’s 100-point facility inspection checklist during a walkthrough of the facilities to ensure a good understanding of the two sites.
The Project team will also be meeting the respective local utility (based on existing COVID 19 guidelines) in coordination with the City to understand power infrastructure of the respective facility and will identify bottlenecks on the electrical infrastructure side to fleet electrification as well as exploring possible solution to accommodate BEV fleet and chargers.
The Project team brings a wealth of 50+ years of combined direct experience with fleet operations, fleet transition, building code, and costing experience, especially as it pertains to zero emission mobility. The Project team will leverage its extensive experience and network of charger manufacturers to assess the facilities data and the outcomes from duty cycle modelling and site visits to evaluate the feasibility of the existing facilities to host battery electric vehicle operations to meet the specified level of operations. The process will also identify the gaps in the facilities to cater to battery electric vehicle operations.
The following parameters will be captured from various fleet departments within the City through data collection and site visits and incorporated into the evaluation process.
1. Fleet size and type breakdown
2. Future expansion plans for fleet and facilities
3. Historical electrical data for power and energy
4. Room for spatial and electrical expansion
5. Vehicle storage/parking (indoor/outdoor)
6. Wash bays
7. Fleet maintenance bays/servicing
8. Administrative/office
9. Electrical/Structural/Architectural drawings
10. Stores/stock keeping
11. Staff amenities
12. Staff parking (outdoor)
13. Electrical Equipment
14. Compliance to building codes and standards for electric charging
15. Utility Site Servicing
16. On-Site Back Up Power
The Project team members
are vaccinated against
COVID 19 and follow a
comprehensive COVID19
Plan
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Facility Analysis Process
The Project team will review the data related to the architectural, structural, and electrical drawings and the data
collected during the site visits to identify capabilities, challenges, and constraints for the facility in order to
support fleet electrification. The Project team will also review any existing site servicing plans and commercially
available in-depot charging options to develop recommendations with respect to the most suited in-depot
charging system for each facility and list of upgrades required for the site to support fleet electrification. For sites
that are identified to require on-route charging, the Project team will assess the site identified for charger
location in terms of:
• Space requirements.
• Electric grid and back-up power requirements.
• Energy storage feasibility.
The set of drawings provided by the City along with the site visits will assist the Project team in identifying gaps
in facilities and infrastructure with respect to the City’s infrastructure. The evaluation process will encompass the
following considerations:
• Fleet breakdown by type, service requirements (operational and maintenance), operational regulations and relief vehicles.
• Service, fleet and facility expansion plans or any facility relocation.
• Past data and future projections related to electrical power and energy requirements.
• Room for spatial and electrical expansion to accommodate BEV and chargers.
• Estimation of refurbishment/modification requirements of existing structural elements like roof trusses, floor concrete to sustain BEV operations.
• Considerations identified by the City related to accessibility, vehicle storage and maintenance.
The Project team will develop detailed conceptual designs along with the layout of the charging equipment and
modifications to address those infrastructure gaps. The Table below lists the acts, codes laws, standards and
regulations against which the facility designs will be evaluated:
Table 2 - List of Relevant Acts, Regulations, Standards and Codes that Wood incorporates in design development
Acronym Organization, Legislation or Description
ADA American Accessibility Disabilities Act
MVSR Motor Vehicle Safety Regulations
NFPA 70-2017 National Fire Protection Agency 70-2017 –625 Electric Vehicle Charging Systems
NFPA 921 National Fire Protection Agency - Guide for Fire and Explosions Investigations
OHSA Occupational Health and Safety Act
PVA Public Vehicle Act
SAE J3105, J2954, J3068 Society of Automotive Engineers - Charger Standards
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Acronym Organization, Legislation or Description
TSSA Technical Standards & Safety Authority
UTIRDER Utility Technical Interconnection Requirements for Distributed Energy Resources
WHMIS Workplace Hazardous Materials Information System
4.1 Guidance on Rooftop Solar
Rooftop Solar Integration Evaluation
Many municipal entities have demonstrated an interest in leveraging their additional floor and ceiling space to install rooftop solar equipment to add resiliency, maximize their green footprint and reduce dependency on existing utility infrastructure, and avoid demand charges. This flow of renewable energy can be integrated with a battery storage system to potentially meet the high-power charging requirements for quick turnaround for the electric vehicles. The Project team will be assessing the resiliency potential, technical feasibility, and cost savings associated with rooftop solar panels along with potential for selling energy back to the grid.
Inputs that will go into this process include the following:
• Data from previous activities.
• Complete information on the procured/state-of-the art solar PV arrays, including as-built drawings depicting the site boundary, easements, setbacks and clearances, site plans, single-line diagrams, existing and anticipated equipment quantities, specifications, and datasheets.
• PV hourly energy yield profiles or assessments, and
• Electrical distribution system: Complete information on existing or anticipated grid electrical distribution systems for interconnecting the solar PV arrays and new charging infrastructure.
Facility Assessment Outcome Workshop
The Project team will organize a workshop with the staff of the respective departments in question to discuss the outcomes of the Facility Analysis process. The Project team will present the identified site gaps and present various system solutions for charging- garage based and on-route.
This workshop will serve as an opportunity to solicit departmental preferences with respect to solution they would prefer to proceed
with. The charging solution preferred by the City will guide the Project team to develop charging equipment listing.
Conceptual Design Process
Following the identification of gaps from the detailed facility assessment, the Project team will use the architectural, structural, and electrical drawings along with the associated data and previous records, provided by the City and utilities for the conceptual design development. These drawings and data will be used to develop the conceptual drawings of all existing facilities including the parking and equipment as well as for any planned facility or fleet expansions.
Wood team has agreements
with various charger
manufacturers and has
exclusive access to capital
costs, operating costs, and
lead time for delivery for
chargers
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Other critical consideration that will be integrated into the conceptual design process is futureproofing to meet demands of full fleet electrification. These designs will also identify architectural (developing elements to support BEV operations), structural (redesign of roof or floor) and electrical modifications, refurbishments, and additions that need to be undertaken to bridge the infrastructure and facility gaps in the
facilities, as identified in the previous activity.
Lastly, single line diagrams for the electrical supply and list of equipment required to support and sustain electrified fleet operations will be provided as deliverables as well.
The Project team will involve the City along with any third-party owners of facilities in the discussion process to ascertain their preferences in terms of the deliverables. The Project team will
leverage state-of-the-art design software and experienced designers and architects to complete this task.
All relevant deliverables will be signed and sealed by a professional engineer, registered in the respective design specialty. The Project team will also be developing a high-level cost estimate associated with construction, modification, and refurbishment for each facility.
Phased Implementation Plan Development for Infrastructure
The Project team will capture the outcomes of activities (a) to (g) in the Phased Implementation Plan for Infrastructure for each department within the City. The Final Report will be customized to the individual requirements of the City and will incorporate the outcome of the above activities (a) to (g) under the following general headings:
• Facility Assessment Outcomes. • Recommended Infrastructural Upgrades. • Financial Assessment of infrastructural modifications/additions/refurbishments, and • Phased Infrastructure Plan with a step-by-step implementation schedule for each infrastructural element required at the depot while minimizing costs and operational disruption.
The overall deliverables of this Phased Implementation Plan will comprise of the following:
• Configuration, power level, and quantity of chargers that best suit the facility, fleet, and fleet system. • List of electrical grid infrastructure upgrades and associated costs broken into installation, capital and operating in alignment with the vehicle procurement schedule. • Upgrades to meet safety codes, regulations, or best practices. • Mechanical equipment requirements. • Back-up power requirements including back-up power source. • Sizing of rooftop solar panels/energy storage devices including unit size, capital and installation costs. • Conceptual drawings for each facility and on-route charging location.
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4.2 Guidance on Storage for Capturing Rooftop Solar
The strength of Woods team often relies on its established partnerships with OEMs. In relation to guidance on
storage for rooftop solar Wood has previously worked quite closely with Mobility House – one of the vendors
cited in the 2021 Municipal Operations Zero Emissions Strategy report as being the premier experts in power
regulation on storage related to rooftop solar.
In some of our prior projects we have worked with 40kWh battery packs to provide residual charge during high
peak demand thus creating a decentralized approach to the bottleneck that might otherwise be experienced
when relying directly on the grid.
As part of the facility assessment analysis cited in Task 4 above our team would also gauge to see what the
practical application is for each of the departments whose fleets we are analyzing. It may very well be that a 40
kWh is not the appropriate mix and we need to take a more modular approach on a 13.5 kWh basis.
Alternatively, a few of our prior projects have included solar canopies where the storage was a sub 13.5 kWh
investment across multiple parking spaces so that the first point of charge contact was regulated at a very local
level before ever hitting the main grid.
We anticipate exploring all of these options as we meet with City staff so that we may ultimately incorporate our
findings into a fleet plan that makes the most practical sense from an application standpoint, and it serves as an
approach that is fiscally sound.
4.3 Microgrid Analysis & Feasibility
With so many moving parts to consider when aspiring toward the scalability of electric vehicles our team at
Wood realizes that a larger conversation must take place surrounding the relationship of the utility, the grid, the
development of where charging stations will be, and the end users.
To this end, the Wood team will leverage its expertise in load balancing to suggest iterative approaches that the
City of Evanston can take toward a micro-grid formation arrangement. Such will include consideration of roof
top solar as mentioned in 4.1.1. for offset measures during peak loads. Our analysis will also make
recommendations of modules from a storage capability standpoint so that captured solar can be utilized when
peak demand occurs (generally during the evening timeframe).
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With newer light duty fleets offering bi-directional approaches to load balancing the grid our EV market scan as
mentioned under section 2.1.1 will offer consideration of vehicles such as the F-150 lightning for consideration of
factors outside vehicular use. Case in point, recent studies have demonstrated that the 131-kWh battery pack
presented in the F-150 lightening can facilitate a backup load of at least 7-days in the event of a blackout.
Considering the concerns otherwise outlined in the 2018 CARP the need for backup generators to the power grid
or simply for the purpose of supporting existing development to include single family town homes becomes an
essential consideration from a policy standpoint.
With Wood, the City of Evanston can be comfortably assured that all such factors will be considered in devising
the technical memorandum. The latter will include what role private sector development can play in supporting
such a cause, what role private citizens can play as they acquire assets, and what policy-based formulas have
succeeded in triggering and enabling both private sector development and end user appetite toward the goal of
energy independence.
4.4 Training Guidance
Maintenance and Staff Training for Battery Electric Vehicles and Infrastructure
Post assessment of the infrastructure the Project team will conduct a series of workshops and outreach with the
key maintenance and operational stakeholders that were identified from the RACI section for each department
within the City of Evanston. The intent of these workshops is to identify
roles and responsibilities, a review of the training needs and training
curricula available to maintenance personnel and drivers to identify
existing gaps in the training and development of the workforce.
The Project team has industry leaders that have the experience of
transitioning conventional fleets to ZEV’s and they will provide the
technical and operational expertise that is required for the successful
Rick Baltzer is a proven expert
in maintenance practices
review, maintenance needs
assessment, personnel
training, and identification of
tooling requirements.
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transition to BEV’s. They will collaborate with key stakeholders on the development of training programs and
schedules for maintenance staff, drivers, and supervisor and management staff.
Maintenance Staff
Training is foundational and impacts all mechanics, auto-body technicians, tire
repair personnel, tow truck operators, and service employees (i.e., those who
clean, fuel, and park). Familiarization/ safety orientation is an OEM-led class
and content typically includes high-voltage safety awareness, personal
protective equipment (PPE), safety measures and preventative maintenance. It
is recommended that maintenance supervisory staff and maintenance trainers
also undertake this training.
Typically OEMs provide training to clients as part of the purchase agreement.
The extent of training provided by OEM should be specified during the request
for proposal (RFP) procurement process and any following negotiations. The
training to be provided should be clearly outlined and documented. Where
training may not be provided through the OEM additional support will be
required from third parties which need to be specified or approved by the
OEM. The focus of electric vehicle maintenance training will be on the electrical systems as most non-electrical
components are like those on diesel counterparts. The amount of training required will vary between vehicle
models and OEM but should cover at a minimum the basics of working with electric propulsion (traction motors),
inverters, and batteries.
Any training provided should include safety requirements and proper safety protocols
relating to the new systems. This extends to best practices for working with high voltage
electrical components and the correct usage of PPE and specialized tools. Relevant safety
courses may be provided by third parties such as the “high voltage vehicle safety systems
and PPE” course, offered by SAE, which is a one-day program focused on safety aspects for
maintenance staff working on electric and hybrid vehicles. This course covers electrical circuit
design, diagnosis, and isolation measures on DC and AC detection systems using high voltage controllers to
mitigate the possibility of electrocution between a maintenance technician and the vehicle body or chassis.
Other courses will be necessary to cover safety procedures for other electric vehicles and infrastructure, such as
battery-specific fire or explosion hazards.
Electric vehicles may be equipped with dashboards, gauges, and displays which differ from ICE vehicles and
require staff training on debugging and troubleshooting. The training should bring maintenance staff to the
point that they are comfortably able to work with the software required to debug vehicle systems. It is possible
to limit the disruption of normal maintenance activities from training by limiting the initial training to a primary
group of personnel, which can then train the remaining group of mechanics, as required. In the long-term,
standard operating procedures (SOPs) should be developed to enable internal training and reference
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mechanisms. These SOPs will help to ensure the continuity of a mechanic workforce capable of maintaining the
electric fleet. New SOPs will have to be developed for interacting with vehicle batteries and charging
infrastructure. The procedures to develop include battery lock-out, removal, balancing, and servicing. How they
are developed will depend on the preferred maintenance strategy, whether it will be serviced internally or
entirely through third-party maintenance staff.
Drivers, First Responders, and Infrastructure
The Project team will develop a driver training program and schedule to ensure that every driver is trained prior to the fleet being deployed into revenue service. This training provides each driver with both academic and behind-the-wheel on road experiences. Training content will include awareness of high-voltage, dash controls and indicator/warning lights, start-up and shut-down procedures, and regenerative braking.
The Project team will also involve first responders to establish protocols and training in event of an accident involving an electric vehicles so that these personnel are aware of the potential high voltage and chemical hazards associated with the vehicle.
Similar consideration to the preference of internal or third-party maintenance is required for both facility and on-route located charging infrastructure. The Project team will conduct training and SOP development to comply with the respective OEM requirements.
Deliverable Objectives for Task 4:
• Task 4 Deliverable #1: Draft recommendations for personnel and training to prepare fleet and facilities staff for the transition to vehicle electrification.
5.0 Task 5 – Establishing Baseline Greenhouse Gas (GHG) Emissions
Data parameters defined in ZES 360 will help inform an estimate of the GHG emissions reductions that may result from electrification. Wood will provide the estimated reductions by vehicle category. These metrics include, but are not limited to the following:
• Annual fuel consumption (current fleets by asset)
• Fleet asset management plan (lifecycle replacements)
• Annual utilization (current fleets by asset) will be used to calculate fuel economy (G/100m)
First, the baseline emissions profile will be developed using current BAU vehicles, fuel types, annual usage (m or hrs), and fuel economy. Current fleet data will be used to set the starting point for forecasting the fleet emissions for electric vehicle adoption scenarios. As part of the ZES 360 analysis, Wood will calculate the emissions reductions between the business as usual and the green fleet scenario, including tailpipe and upstream
Wood will leverage its extensive
network of vehicle partners and
charger OEMs in North America
to gather insights on supply
chain and tooling requirements,
including expected costs for a
full specialized tooling set and
Personal Protective Equipment
(PPE)
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emissions. The model will quantify and value the reduction in GHG emissions from the transition from fossil fuel consumption by business-as-usual vehicles to the lower amount of GHG produced to generate the power to
recharge the electrified fleet.
5.1 Tracking GHG throughout the Fleet Transition
Wood will create a visual basics oriented excel sheet that will exhibit baseline GHG from the fleet that is presently on record for each department. The excel sheet will have a graphical illustration of trailing GHG from reports previously generated by the City of Evanston. Case in point, studies determined a baseline lifecycle GHG ratio on the analysis conducted in 2008.
Our team will work with department leaders to see if actual figures exist subsequent to 2008; if not, our data analyst will work with department staff in order to establish a new baseline that is predicated on total miles for each vehicle along with EPA rated GHG value associated with the vehicle make, model, and year.
Once this baseline has been established in the excel worksheet rows and columns within the excel sheet will be automated to where calculations for subsequent periods (whether months or years) will be a simple value input that will result in the updating of the graph/chart that indicates where prior level years rank against present data input.
Finally, our data analyst will establish the baseline target year over year that is illustrated as a solid line so that department staff are aware of where the sum total of the GHGs on a department basis weigh against the baseline expectations for the year in equation leading up to 2035 (or earlier, if, the transition is completed before then).
Deliverable Objectives for Task 5:
• Task 5 Deliverable #1: Draft Report – Recommendations for GHG Tracking
6.0 Task 6 – Final Report and Presentation
6.1 City Project Team Review & Consent
The Wood team will engage with the City staff from key departments and other key stakeholders to review the work completed in previous activities. During this engagement, Wood will present the holistic consideration of several factors such as review of asset management practices, outcomes of condition assessment, review of fleet operations and management controls, fleet right-sizing, fleet transition to alternative energy, risks, mitigation strategies, cost-benefits, technological maturity, operational constraints, and GHG emission levels. All these factors will be captured in the final report.
The green fleet scenario will be developed with the core objective to meet the City’s 2025 and 2035 GHG emission reduction targets. The findings from previous activities such as future fleet forecast, shared fleet opportunities, policy requirements, operational constraints, user requirements, barriers, and risks will be synthesized and presented to the key stakeholders in this engagement.
Wood will present the green fleet scenarios from the overall corporate and transit fleet perspective including a breakdown for each vehicle class and user group. As part of this activity, Wood will conduct a risk workshop with
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the various key stakeholders to present the identified risks and mitigation strategies for the implementation of a green fleet plan. Wood will use this engagement opportunity to adapt the mitigation strategies based on input from the key stakeholders. Ultimately the Wood team will seek the consent of the City’s project team to move forward with the recommendations
6.2 Final Report and Presentation Development
As Tasks 1 through 3 are completed, the Wood team will begin amalgamating the findings into the final Fleet Optimization and Replacement Plan. These report sections will be provided for review as the project is being completed to allow ample time for the City to review and provide comment. Once all activities are complete, the final report will be produced and the City will be given the opportunity to review and comment on all sections. The Wood team has found success using the process as clients are given the sections of the final product well in
advance of completing the project, making any additional alignment to client needs easier to accommodate on time and on budget. The Wood team will provide draft reports to City staff three (3) days in advance of any draft review meetings.
The final deliverables will comprise of the following:
• Final Report “Fleet Optimization and Replacement Plan”
• Final Presentation summarizing the key elements of the plan
Wood’s Project Manager, Naeem Farooqi, lead the development of the final report and presentation such that they are complete no later than November 31st, 2022.
Final Report Deliverable:
As stated above the final report will be inclusive of best practices Municipal Fleet Rightsizing and Electrification Plan which will include the following sub sections:
• Findings and Recommendations from the Fleet Rightsizing Analysis.
• Four (4) distinct scenarios for municipal fleet electrification as assessed by the variables in tasks 2-4 above:
o Scenario 1: A 100% zero emissions fleet by 2035.
o Scenario 2: A 75% zero emissions fleet by 2035.
o Scenario 3: A 50% zero emissions fleet by 2035.
o Scenario 4: A 25% zero emissions fleet by 2035.
• Table of existing low-emitting and zero emissions vehicles and equipment that compares cost, range, idle time, power and torque, charging requirements, and other relevant variables based on Staff feedback.
• Best practice recommendations for personnel and training to prepare fleet and facilities staff for the transition to vehicle electrification.
• Legislative or internal policy recommendations to facilitate the transition to vehicle electrification.
• Recommendations for financing the transition to electrification including but not limited to lease options and available grants.
• Recommendations for tracking greenhouse gas emissions for municipal fleet operations.
• Any other Staff feedback shared during the Departmental interviews.
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Project Schedule
City of Evanston - Fleet Electrification Plan
Project Schedule
Month
Week Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4 Week 1 Week 2 Week 3 Week 4
i Kick-off & project update meetings M M M M M M M M M M
ii Quality assurance and quality control
iii Data Collection Request
iv Fleet Condition Assessment (On-Site & Desk)
v Existing Policy Review
vi Evanston Stakeholder Consultation W
vii Evanston Utility Consultation W
viii Activity Table - Task Identification & Assignment
1 Draft Vehicle Analysis Report W W
2 Draft Table - Existing NoLo Vehicles & Equipment
3 Draft Scenario Creation
4 ZES Simulation Analysis W
5 Landscape Scan W
6 Market Scan
7 Cost Benefit Analysis
7 Conversion Timeline
8 Financing Strategy - Research
9 Deliverable 1 - Near Term Fleet Acquisition Proposal (FY23)R D
10 Deliverable 2 - Fleet Procurement Priority List R D
10 Deliverable 3 - Draft Financing, Grant, and Lease Identification R D
11 Deliverable 4 - Favorable Legislative Policy Analysis R D
12 Utilization of ZES 360
13 Deliverable 1 - Fleet Infrastructure Acquisition Report R D
14 Deliverable #2 - Charging Station Budget (2023-2027 CIP)R D
15 Rooftop Solar Analysis & Findings
16 Infrastructure Storage & Capacity Recommendation
15 Microgrid Fesiability Evaluation
17 Deliverable 1 - Draft recommendations - Personnel Training R D
18 GHG Tracking Tool Creation
19 Deliverable 1 - Draft Report on GHG Capture + Final Toolset R D
20 Implementation Strategy Development D R R
21 Final Report and Presentation D
August December
TASK 2 - Fleet Transition Roadmap
November
Project management and administration
TASK 1 - Right Size Fleet Analysis
OctoberSeptember
TASK 3 - Needs Assessment - New Infrastructure
TASK 4 - Existing Facility Review
TASK 5 - Baseline GHG Capture
TASK 6 - Final Report & PresentationA8.Page 397 of 969
Appendix A Exhibits A-N
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Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their proposal.
Every question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME:
APPLICANT ADDRESS:
TELEPHONE NUMBER:
Wood PLC
8745 West Higgins Road, Suite 300, Chicago IL 60631
(416) 816-6786
FAX NUMBER:
APPLICANT is (Check One)
(X) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( )
Please answer the following questions on a separate attached sheet if necessary.
SECTION I CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess of 3%
of the proportionate ownership interest and the percentage of shareholder interest. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
required herein.)
Publicly Traded Firm
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Revised 10-20 (09-17)
1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein. (Note:
Corporations which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
N/A
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
N/A
SECTION 3 - TRUSTS
3a. Trust number and institution.
N/A
3b. Name and address of trustee or estate administrator.
N/A
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
N/A
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Revised 10-20 (09-17)
SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
No interest held by principle named above
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties holding
more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c),
2(a), and 2(b).
N/A
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another
party, give name and address of party with constructive control. ("Constructive control"
refers to control established through voting trusts, proxies, or special terms of venture of
partnership agreements.)
N/A
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
June 20, 2022
Date Signature of Person Preparing Statement
Title
U.S. Sector Lead
ATTEST:
Notary Public
Commission Expires: April 16, 2026
Adriana Perez
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EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: City of Evanston Municipal Fleet Rightsizing and Electrification Plan
Proposal Number #:22-41
Company Name: Wood Environment & Infrastructure Solutions
Contact Name: _Naeem Farooqi_______________________________
Address: 8745 West Higgins Road, Suite 300_________________________
City,State, Zip: Chicago IL 60631 Illinois_____________________________
Telephone/FAX: Tel#: +1 (416) 816-6786______________________________
E-mail: naeem.farooqi@woodplc.com________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Revised 10-20 (09-17)
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Exhibit C
CONFLICT OF INTEREST FORM
Adriana Perez , hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
Wood PLC, Adriana Perez, U.S. Sector Lead
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this 20 day of June, 2022.
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Revised 10-20 (09-17)
Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized Company
Signature: Name: Wood PLC
Typed/Printed
Name:
Adriana Perez
Date:
June 20, 2022
Title: Telephone
U.S. Sector Lead Number: 919-475-3396
Email: Fax
Adriana.perez@woodplc.com Number:
Adriana Perez
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Exhibit E
ANTI-
Adriana Perez , being first duly sworn,
deposes and says that s he is U.S. Sector Lead
(Partner, Officer, Owner, Etc.)
of Wood PLC
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
Wood PLC
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed and sworn to before a notary public.
Subscribed and Sworn to this 20 day of June, 2022
____________________
Notary Public
Commission Expires: April 16, 2026
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
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EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and sub-contracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Firms bidding on projects with the City must work to meet the 25% goal or request a waiver
from participation. It is advised that bidders place advertisements requesting sub-
contractors and that they email or contact individual firms that would be appropriate to
partner in response to the project. For samples of possible advertisements, see the City of
Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-
diversity/ (Sample Advertisement ). If you request a paper copy of the additional
documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road
Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to
the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3. A letter attesting to instances where the bidder has not received inquiries/proposals
from qualified M/W/EBEs
4. Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but was not found acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the
Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Sub-contractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the firm hired, the type of
work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule
proposed in this document, the City reserves the right to cancel the contract. Examples of
this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
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EXHIBIT G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of firm) intends to
participate as a Subcontractor or General Contractor on the project referenced above.
This firm is a (check only one):
______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and
controlled by a minority, certified by a certifying agency within Illinois.
______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and
controlled by a woman, certified by a certifying agency within Illinois.
______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum
of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of firm attesting to participation ____________________________
Title and Date ____________________________________________________
Type of work to be performed _______________________________________
Please attach:
1. Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
❑ Cook County ❒ State Certification
❒ Federal Certification ❒ Women’s Business Enterprise National Council ❒ City of
Chicago ❒ Chicago Minority Supplier Development Council
2. Attach business license if applying as an EBE
Niti Sys
X
Jignesh Patel
789 Carolina Street, San Francisco, California 94107
404-509-3055
CEO, 06-20-2022
Data Analytics & Right Size Solutions Research
25%
31,500
126,000
x
x
A8.Page 407 of 969
26
Revised 10-20 (09-17)
EXHIBIT G
M/W/EBE UTILIZATION SUMMARY REPORT
The following Schedule accurately reflects the value of each MBE/WBE/EBE sub-
agreement, the amounts of money paid to each to date, and this Pay Request. The total
proposed price of response submitted is _____________________.
MBE/WBE/EBE
FIRM NAME
FIRM TYPE
(MBE/WBE
/EBE)
SERVICES
PERFORMED
AMOUNT OF
SUB-
CONTRACT
PERCENT OF
TOTAL
CONTRACT
AMOUNT
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL
$
Niti Sys DBE Data Analytics 25%31,500
$35,000
35,000 25%
A8.Page 408 of 969
27
Revised 10-20 (09-17)
Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am ___ of _____, and I have
authority to
(Title) (Name of Firm)
execute this certification on behalf of the firm. I ___________ do
(Name)
hereby certify that this firm seeks to waive all or part of this M/W/EBE paritcipation goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of firms responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts from your firm
and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening.
Also, please attach the accompanying form with notes regarding contacting the
Assist Agencies.
______ 3. No sub-contracting opportunities exist.
Please provide a written explanation of why sub-contracting is not feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
(Signature)
Not ApplicableA8.Page 409 of 969
28
Revised 10-20 (09-17)
EXHIBIT I
M/W/EBE Assistance Organizations (“Assist Agencies”) Form
AGENCY DATE
CONTACTED
CONTACT
PERSON
RESULT OF
CONVERSATION
Association of Asian Construction
Enterprises (AACE)
5500 Touhy Ave., Unit K
Skokie, IL. 60077
Phone: 847-525-9693
Perry Nakachii, President
Black Contractors United (BCU)
400 W. 76th Street
Chicago, IL 60620
Phone: 773-483-4000;
Fax: 773-483-4150
Email: bcunewera@ameritech.net
Chicago Minority Business
Development Council
105 West Adams Street
Chicago, Illinois 60603
Phone: 312-755-8880;
Fax: 312-755-8890
Email: info@chicagomsdc.org
Shelia Hill, President
Evanston Minority Business
Consortium, Inc.
P.O. Box 5683
Evanston, Illinois 60204
Phone: 847-492-0177
Email: embcinc@aol.com
Federation of Women Contractors
5650 S. Archer Avenue
Chicago, Illinois 60638
Phone: 312-360-1122;
Fax: 312-360-0239
Email: FWCChicago@aol.com
Contact Person: Beth Doria
Maureen Jung, President
Hispanic American Construction
Industry (HACIA)
901 W. Jackson, Suite 205
Chicago, IL 60607
Phone: 312-666-5910;
Fax: 312-666-5692
Email: info@haciaworks.org
Women’s Business Development Ctr.
8 S. Michigan Ave, Suite 400
Chicago, Illinois 60603
Phone: 312-853-3477 X220;
Fax: 312-853-0145
Email: wbdc@wbdc.org
Carol Dougal, Director
PLEASE NOTE: Use of M/W/EBE Assistance Organizations (“Assist Agencies”) Form
and agencies are for use as a resource only. The agencies and or vendors listed are
not referrals or recommendations by the City of Evanston. Not ApplicableA8.Page 410 of 969
29
Revised 10-20 (09-17)
Exhibit J
PROPOSAL COST TABLE
RFP 22-41
Task Consultant/Subconsultant Cost
Fleet Rightsizing Analysis
Fleet Electrification
Analysis
Charging Equipment and
Infrastructure Analysis
Staff Meetings/Interviews
Data Visualization
Report Writing
Subtotal
Reimbursable Expenses
Grand Total
Wood PLC $21,000
$24,000
Wood PLC $7,500
$37, 500
$7,500
$20,500
Wood PLC $8,000
$118,000
$126,000
Wood PLC
Wood PLC & NitiSys
Wood PLC & NitiSys
Wood PLC & NitiSys
A8.Page 411 of 969
30
Revised 10-20 (09-17)
EXHIBIT K
Firm Experience Table
Firm Experience Within Past 10 Years
List 3 most current and similar projects, including Project Name, Client
Organization,
Reference Name, Title, Phone Number, and Email Address
Work Type Client 1 Client 2 Client 3
Fleet Rightsizing
Analysis
Fleet Electrification
Plan
Modernization of
Facilities to
Accommodate for
Electric Fleet
Net Zero Emissions
Designs
Bus Electrification
and Facilities Plan
Note 1: Proposers may re-create this table to better accommodate their information, so long
as all required information is provided and table
follows the general format shown above.
Note 2: Provide firm experience references for the prime consultant and sub-consultants.
Note 3: Experience on projects with the same sub-consultants is desirable.
Please see next page for completed table.
A8.Page 412 of 969
Exhitbit K
Firm Experience Table
Firm Experience Within Past 10 Years
List 3 most current and similar projects, including Project Name, Client
Organization,
Reference Name, Title, Phone Number, and Email Address
Work Type
City of Saint John Public Transit and
Fleet Low Carbon Migration Strategy,
Saint John, New Brunswick, Canada
FDA White Oaks Campus-
Building Upgrades, Silver
Spring, Maryland, USA
City of Abbotsford, Fleet Total Cost
of Ownership Study, Abbotsford,
British Columbia, Canada
Fleet Rightsizing
Analysis Yes
Fleet Electrification
Plan Yes Yes Yes
Modernization of
Facilities to
Accommodate for
Electric Fleet Yes Yes
Net Zero Emissions
Designs Yes Yes Yes
Bus Electrification
and Facilities Plan Yes Yes
Reference
Name Samir Yammine Tracy Troncosa-Maes Pardeep Agnihotri
Title
Manager of City of Saint John Public
Transit and Fleet Low Carbon
Migration Strategy Design & Construction/Special
Director Roads & Facilities
Operation
Phone Number +1 (506) 333-2309 +1 (303) 236-2543 +1 (604) 853-5485
Email Address Samir.yammine@saintjohn.ca tracy.troncosa-maes@gsa.gov pagnihotri@abbotsford.ca A8.Page 413 of 969
31
Revised 10-20 (09-17)
EXHIBIT L
PROJECT TEAM EXPERIENCE TABLE
Team Experience Within Past 10 Years
List most current similar projects, including Project Name, Client Organization,
Reference Name, Title, Phone Number, and Email Address
Client
/Location1
Project
Type
Included
evaluation
of existing
fleet?
(yes/no)
Included
MEP/FP
(yes/no)
Included
net zero
emissions
(yes/no)
Public
Sector
Client?
(yes/no)
Project
Manager
Key Team
Member 1
Key Team
Member 22
Reference
Contact
Information3
1 Include, at a minimum, the last three similar projects for each team member.
2 Indicate actual team member names. Provide a column for each key team member on this
proposal.
3 Provide name, title, email address and phone number for each reference.
NaeemWood Environment & Infrastructure Solutions,
a Division of Wood Canada Limited 3450 Harvester Road,
Burlington, ON L7N 3W5 Canada
Please see next page for completed table.
A8.Page 414 of 969
Exhibit L
Project Team Experience Table
Team Experience Within Past 10 Years
List most current similar projects, including Project Name, Client Organization,
Reference Name, Title, Phone Number, and Email Address
Client/Location
Project
Type
Included
Evaluation
Of Existing
Fleet
(Yes/No)
Included
MEP/FP
(Yes/No)
Included
Net Zero
Emissions
(Yes/No)
Public
Sector
Client
(Yes/No)
Project
Manager:
Naeem
Farooqi
Abhishek
Raj
Kristina
Murphy
Abul
Hassan
Jignesh
Patel Rick Baltzer Jamal Nureddin
Matthieu
Goudreau
Kamran
Chaudhry Bridget Baker
City of Saint
John/Saint John,
New Brunswick,
Canada
Public
Transit and
Fleet Low
Carbon
Migration
Strategy Yes Yes Yes Yes Yes
Yes,
Additional
Support
Yes, Fleet &
Maintenance
Lead
Yes, Financial &
Risk Lead
Yes, Project
Coordinator
Yes, EVSE
Design
Yes, BB Pilot
Development
GSA SPD, FDA
White Oak
Campus /Silver
Spring,
Maryland, USA
FDA White
Oaks
Campus-
Building
Upgrades No Yes No Yes
City of
Abbotsford/
Abbotsford,
British Columbia,
Canada
Fleet Total
Cost of
Ownership
Study Yes No Yes Yes Yes
Yes, Fleet &
Maintenance
Lead Yes, Financial Lead
Yes,
Additional
Support
Reference Contact Information
Project
City of Saint John Public Transit
and Fleet Low Carbon
Migration Strategy
FDA White Oaks
Campus- Building
Upgrades
City of Abbotsford, Fleet
Total Cost of Ownership
Study
Name Samir Yammine Tracy Troncosa-Maes Pardeep Agnihotri
Title
Manager of City of Saint John
Public Transit and Fleet Low
Carbon Migration Strategy
Design &
Construction/Special
Director Roads & Facilities
Operation
Phone Number +1 (506) 333-2309 +1 (303) 236-2543 +1 (604) 853-5485
Email Address Samir.yammine@saintjohn.ca
tracy.troncosa-
maes@gsa.gov pagnihotri@abbotsford.ca A8.Page 415 of 969
32
Revised 10-20 (09-17)
Exhibit M
Professional Services Agreement Acknowledgement Page
The City has attached its standard professional services agreement as an exhibit to this
RFP. Identify all exceptions to the agreement that would prevent your firm from executing it .
The City shall not consider or negotiate regarding exceptions submitted at any time
after the submission of the Proposer’s response. Please check one of the following
statements:
____I have read the professional services agreement and plan on executing the agreement
without any exceptions.
My firm cannot execute the City’s standard professional service agreement unless the
exceptions noted below or in the attached sample professional services agreement are
made.
***Please be aware that submitting exceptions to the contract may impact the
likelihood of your firm being selected to perform this work.
List exceptions in the area below:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
________________________________________
Authorized
Signature:
Company
Name:
Typed/Printed
Name and Title:
Date
:
X
Wood PLC
06-20-2022Naeem Farooqi, Director
A8.Page 416 of 969
33
Revised 10-20 (09-17)
Exhibit M
Consultant Certification and Verification Addendum
I certify in accordance with the Professional Services Agreement, the agents, employees
and subcontractors of [CONSULTANT FIRM] are in compliance and will comply with City
work rules and policies applicable to City employees while they are on City property,
including the City’s Workplace Harassment Policy; COVID -19 Vaccination Policy; and
Sexual Harassment Policy. I further certify that the agents, employees and subcontractors
of [CONSULTANT FIRM] are in compliance with OSHA emergency temporary standard to
protect workers from coronavirus.
CONSULTANT:
By ________________________
Its: ________________________
FEIN Number: _______________
Date: _______________________
899879050RC0010
06-20-2022
WOOD PLC
Niti Sys
A8.Page 417 of 969
34
Revised 10-20 (09-17)
Exhibit M
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional services for
City of Evanston Municipal Fleet Rightsizing & Electrification Plan
“the Project”
RFP 22-41
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this ___ day of
________________, 20___, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinaf ter referred to
as the “City”), and [Insert Professional Service Provider’s name here], with offices located at
[Insert address here], (hereinafter referred to as the “Consultant”). Compensation for all
basic Services (“the Services”) provided by the Consultant pursuant to the terms of this
Agreement shall not exceed $[Insert fee here].
I. COMMENCEMENT DATE
Consultant shall commence the Services on ____________ or no later than three (3)
DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by ____________. If this Agreement provides for
renewals after an initial term, no renewal shall begin until agreed to in writing by both parties
prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made upon
the completion of each task for a project, as set forth in Exhibit A – Project
A8.Page 418 of 969
35
Revised 10-20 (09-17)
Milestones and Deliverables. Any expenses in addition to those set forth here must
be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are those as
defined in Exhibit A, the City’s Request for Proposal/Qualifications No. # (Exhibit B) and
Consultant’s Response to the Proposal (Exhibit C). Services may include, if any, other
documented discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and workmanlike
manner. All Services performed and documentation (regardless of format) provided by
Consultant shall be in accordance with the standards of reasonable care and skill of the
profession, free from errors or omissions, ambiguities, coordination problems, and other
defects. Consultant shall take into account any and all applicable plans and/or
specifications furnished by City, or by others at City’s direction or request, to Consultant
during the term of this Agreement. All materials, buildings, structures, or equipment
designed or selected by Consultant shall be workable and fit for the intended use thereof,
and will comply with all applicable governmental requirements. Consultant shall require its
employees to observe the working hours, rules, security regulations and holiday schedules
of City while working and to perform its Services in a manner which does not unreasonably
interfere with the City’s business and operations, or the business and operations of other
tenants and occupants in the City which may be affected by the work relative to this
Agreement. Consultant shall take all necessary precautions to assure the safety of its
employees who are engaged in the performance of the Services, all equipment and supplies
used in connection therewith, and all property of City or other parties that may be affected in
connection therewith. If requested by City, Consultant shall promptly replace any employee
or agent performing the Services if, in the opinion of the City, the performance of the
employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally accepted
professional standards for all work performed pursuant to this Agreement. Nothing in this
Agreement accords any third-party beneficiary rights whatsoever to any non-party to this
Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees
that should Consultant or its sub-consultants provide false information, or fail to be or
remain in compliance with this Agreement; the City may void this Agreement. The
Consultant warrants and states that it has read the Contract Documents, and agrees to be
bound thereby, including all performance guarantees as respects Consultant’s work and all
indemnity and insurance requirements.
The Consultant shall obtain prior approval from the City prior to sub-contracting with any
entity or person to perform any of the work required under this Agreement. If the Consultant
sub-contracts any of the services to be performed under this Agreement, the sub-consultant
agreement shall provide that the services to be performed under any such agreement shall
A8.Page 419 of 969
36
Revised 10-20 (09-17)
not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or
person without the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any sub-consultant’s work.
All sub-consultant agreements shall include verbatim or by reference the provisions in this
Agreement binding upon Consultant as to all Services provided by this Agreement, such
that it is binding upon each and every sub-consultant that does work or provides Services
under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors, other municipalities
and local government officials, public utility companies, and others, as may be directed by
the City. This shall include attendance at meetings, discussions and hearings as requested
by the City. This cooperation shall extend to any investigation, hearings or meetings
convened or instituted by the City, any of its departments, and/or OSHA relative to this
Project, as necessary. Consultant shall cooperate with the City in scheduling and performing
its Work to avoid conflict, delay in or interference with the work of others, if any, at the
Project.
Except as otherwise provided herein, the nature and scope of Services specified in this
Agreement may only be modified by a writing approved by both parties. This Agreement
may be modified or amended from time to time provided, however, that no such amendment
or modification shall be effective unless reduced to writing and duly authorized and signed
by the authorized representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants that: (1)
Consultant possesses and will keep in force all required licenses to perform the Services;
(2) the employees of Consultant performing the Services are fully qualified, licensed as
required, and skilled to perform the Services.
C. Breach/Default. Any one of the following events shall be deemed an event of
default hereunder by Consultant, subject to Consultant’s right to cure:
1. Failure to perform the Services as defined in Paragraph A above and contained
within Exhibit A;
2. Failure to comply with any other of the General Provisions contained within this
contract.
Consultant, within thirty (30) days, shall have the right to cure any default herein listed at its
own expense, including completion of Services or the replacement or termination of any
agent, employee, or sub-contractor as a result of any violation of the General Provisions
contained herein.
D. Remedy. City does not waive any right to exercise any option to cure any breach
or default on the part of contractor, including but not limited to injunctive relief, an action in
law or equity or termination of this Agreement as outlined in Paragraph E of this section.
E. Termination. City may, at any time, with or without cause, terminate this Agreement
A8.Page 420 of 969
37
Revised 10-20 (09-17)
upon seven (7) days written notice to Consultant. If the City terminates this agreement, the
City will make payment to Consultant for Services performed prior to termination. Payments
made by the City pursuant to this Agreement are subject to sufficient appropriations made
by the City of Evanston City Council. In the event of termination resulting from non-
appropriation or insufficient appropriation by the City Council, the City’s obligations
hereunder shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the City, the
City shall have the right terminate this Agreement without prior written notice. Within thirty
(30) days of termination of this Agreement, the Consultant shall turn over to the City any
documents, drafts, and materials, including but not limited to, outstanding work product,
data, studies, test results, source documents, AutoCAD Version 2007, PDF, ARTView,
Word, Excel spreadsheets, technical specifications and calculations, and any other such
items specifically identified by the City related to the Services herein.
F. Independent Consultant. Consultant’s status shall be that of an independent
Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold
Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant
is not authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. Consultant shall at its own expense comply with
all applicable workers compensation, unemployment insurance, employer’s liability, tax
withholding, minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant shall require its employees to observe
the working hours, rules, security regulations and holiday schedules of City, including but
not limited to all policies and work rules applicable to City employees while on City property
such as the Workplace Harassment Policy; COVID-19 Vaccination Policy; and Drug and
Alcohol Policy. Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto. Consultant shall
certify that its agents, employees and subcontractors are in compliance with City work rules
applicable to City employees while on City property. Failure to certify or violation of work
rules is subject to the Default provisions of Paragraph C.
G. Conflict of Interest. Consultant represents and warrants that no prior or present
services provided by Consultant to third parties conflict with the interests of City in respect to
the Services being provided hereunder except as shall have been expressly disclosed in
writing by Consultant to City and consented to in writing to City.
H. Ownership of Documents and Other Materials. All originals, duplicates and
negatives of all plans, drawings, reports, photographs, charts, programs, models,
specimens, specifications, AutoCAD Version 2007, Excel spreadsheets, PDF, and other
documents or materials required to be furnished by Consultant hereunder, including drafts
and reproduction copies thereof, shall be and remain the exclusive property of City, and City
shall have the unlimited right to publish and use all or any part of the same without payment
of any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the Services,
Consultant shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this Agreement,
use or reuse all or any part of such reports and other documents, including working pages,
A8.Page 421 of 969
38
Revised 10-20 (09-17)
without the prior written approval of City, provided, however, that Consultant may retain
copies of the same for Consultant’s own general reference.
I. Payment. Invoices for payment shall be submitted by Consultant to City at the
address set forth above, together with reasonable supporting documentation, City may
require such additional supporting documentation as City reasonably deems necessary or
desirable. Payment shall be made in accordance with the Illinois Local Government Prompt
Payment Act, after City’s receipt of an invoice and all such supporting documentation.
J. Right to Audit. Consultant shall for a period of three years following performance of
the Services, keep and make available for the inspection, examination and audit by City or
City’s authorized employees, agents or representatives, at all reasonable time, all records
respecting the services and expenses incurred by Consultant, including without limitation, all
book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness of any and
all expenses. If any invoice submitted by Consultant is found to have been overstated,
Consultant shall provide City an immediate refund of the overpayment together with interest
at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for
and in connection with the audit respecting such invoice.
K. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its
officers, elected and appointed officials, agents, and employees from any and all liability,
losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees,
judgments or settlements, resulting from or arising out of any negligent or willful act or
omission on the part of the Consultant or Consultant’s sub -contractors, employees, agents
or sub-contractors during the performance of this Agreement. Such indemnification shall not
be limited by reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or
employees, from defending through the selection and use of their own agents, attorneys,
and experts, any claims, actions or suits brought against them. The Consultant shall be
liable for the costs, fees, and expenses incurred in the defense of any such claims, actions,
or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to
the City and employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all
such Losses and must pay all costs and expenses incidental to them, but the City has the
right, at its option, to participate, at its own cost, in the defense of any suit, without relieving
Consultant of any of its obligations under this Agreement. Any settlement of any claim or
suit related to this Agreement by Consultant must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of
the City.
To the extent permissible by law, Consultant waives any limits to the amount of its
obligations to indemnify, defend, or contribute to any sums due under any Losses, including
A8.Page 422 of 969
39
Revised 10-20 (09-17)
any claim by any employee of Consultant that may be subject to the Illinois Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision,
including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois
Workers Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or remedy work
performed under this Agreement resulting from or arising out of any act or omission,
neglect, or misconduct in the performance of its Work or its sub-consultants’ work.
Acceptance of the work by the City will not relieve the Consultant of the responsibility for
subsequent correction of any such error, omissions and/or negligent acts or of its liability for
loss or damage resulting therefrom. All provisions of this Section shall survive completion,
expiration, or termination of this Agreement.
L. Insurance. Consultant shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall include as
a minimum the requirements set forth below) during the term of this Agreement, for
damages caused or contributed to by Consultant, and insuring Consultant against claims
which may arise out of or result from Consultant’s performance or failure to perform the
Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability
insurance in the amount of at least $500,000, (2) comprehensive general liability coverage,
and designating City as additional insured for not less than $3,000,000 combined single limit
for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile
liability insurance covering owned, non-owned and leased vehicles for not less than
$1,000,000 combined single limit for bodily injury, death or property damage, per
occurrence, and (4) errors and omissions or professional liability insurance respecting any
insurable professional services hereunder in the amount of at least $1,000,000. Consultant
shall give to the City certificates of insurance for all Services done pursuant to this
Agreement before Consultant performs any Services, and, if requested by City, certified
copies of the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional Insured
Endorsement to said policy (ies) which name the City as an Additional Insured for all of
Consultant’s Services and work under this Agreement. Any limitations or modification on
the certificate of insurance issued to the City in compliance with this Section that conflict
with the provisions of this Section shall have no force and effect. Consultant’s certificate of
insurance shall contain a provision that the coverage afforded under the policy(s) will not be
canceled or reduced without thirty (30) days prior written notice (hand delivered or
registered mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its sub-
contractors from the requirements set forth herein. Consultant expressly agrees to waive its
rights, benefits and entitlements under the “Other Insurance” clause of its commercial
general liability insurance policy as respects the City. In the event Consultant fails to
purchase or procure insurance as required above, the parties expressly agree that
Consultant shall be in default under this Agreement, and that the City may recover all
losses, attorney’s fees and costs expended in purs uing a remedy or reimbursement, at law
or in equity, against Consultant.
Consultant acknowledges and agrees that if it fails to comply with all requirements of this
Section, that the City may void this Agreement.
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M. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or Consultant may
develop confidential information for City. Consultant agrees (i) to treat, and to obligate
Consultant’s employees to treat, as secret and confidential all such information whether or
not identified by City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which Consultant may make
for City to any person, firm or corporation or use the same in any manner whatsoever
without first obtaining City’s written approval, and (iii) not to disclose to City any information
obtained by Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the
possession of others whom the City has contracted with to perform a governmental function
are covered by the Act and subject to disclosure within limited statutory timeframes (five (5)
working days with a possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for records within the
Consultant’s control, the Consultant shall promptly provide all requested records to the City
so that the City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a request and
whether or not any exemption to the disclosure of such records or part thereof is applicable.
Vendor shall indemnify and defend the City from and against all claims arising from the
City’s exceptions to disclosing certain records which Vendor may designate as proprietary
or confidential. Compliance by the City with an opinion or a directive from the Illinois Public
Access Counselor or the Attorney General under FOIA, or with a decision or order of Court
with jurisdiction over the City, shall not be a violation of this Section.
N. Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of City’s name nor the
name of any affiliate of City, nor any picture of or reference to its Services in any
advertising, promotional or other materials prepared by or on behalf of Consultant, nor
disclose or transmit the same to any other party.
O. No Assignments or Sub-contracts. Consultant shall not assign or sub-contract all
or any part or its rights or obligations hereunder without City’s express prior written
approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null
and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or
use the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of the Services without
the prior written consent of City.
P. Compliance with Applicable Statutes, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal, state, county,
and municipal statutes, ordinances and regulations, at Consultan t’s sole cost and expense,
except to the extent expressly provided to the contrary herein. Whenever the City deems it
reasonably necessary for security reasons, the City may conduct at its own expense,
criminal and driver history background checks of Consultant’s officers, employees, sub-
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contractors, or agents. Consultant shall immediately reassign any such individual who in
the opinion of the City does not pass the background check.
Q. Liens and Encumbrances. Consultant, for itself, and on behalf of all sub-
contractors, suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’ materialmen’s’
or other such lien claims, or rights to place a lien upon City property or any improvements
thereon in connection with any Services performed under or in connection with this
Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to
execute a sworn affidavit respecting the payment and lien releases of all sub-contractors,
suppliers and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant shall protect
City from all liens for labor performed, material supplied or used by Consultant and/or any
other person in connection with the Services undertaken by consultant hereunder, and shall
not at any time suffer or permit any lien or attachment or encumbrance to be imposed by
any sub-consultant, supplier or materialmen, or other person, firm or corporation, upon City
property or any improvements thereon, by reason or any claim or demand against
Consultant or otherwise in connection with the Services.
R. Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effective for any purpose
unless the same shall be served personally or by United States certified or registered mail,
postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue,
Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address
first above set forth, or at such other address or addresses as City or Consultant may from
time to time designate by notice given as above provided.
S. Attorney’s Fees. In the event that the City commences any action, suit, or other
proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by
Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover
from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs
incurred in each and every such action, suit, or other proceeding.
T. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall
in no way constitute a waiver by City of any contractual right hereunder, unless such waiver
is in writing and signed by City.
U. Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
V. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois. Venue for any action arising out or due to this
Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration
to resolve any dispute under this Agreement. The City does not waive tort immunity by
entering into this Agreement.
W. Time. Consultant agrees all time limits provided in this Agreement and any Addenda
or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform
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its obligations while any dispute concerning the Agreement is being resolved, unless
otherwise directed by the City.
X. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder including the termination of the
Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the
Evanston City Code, the Illinois Human Rights Act or any other applicable law, the
Consultant may be declared non-responsible and therefore ineligible for future contracts or
sub-contracts with the City, and the contract may be canceled or voided in whole or in part,
and such other sanctions or penalties may be imposed or remedies invoked as provided by
statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for employment
because of race, color, religion, sex, sexual orientation, marital status, national origin or
ancestry, or age or physical or mental disabilities that do not impair ability to work, and
further that it will examine all job classifications to determine if minority persons or women
are underutilized and will take appropriate affirmative action to rectify any such
underutilization. Consultant shall comply with all requirements of City of Evanston Code
Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without discrimination
because of race, color, religion, sex, sexual orientation, marital status, national origin,
ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105
et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the
following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and directions on
how to contact both; and
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F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its sub-
consultant provide false information, or fails to be or remain in compliance with the
Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the
Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in
performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at
least five years have passed since the date of the conviction.
D. Consultant certifies that it has not been convicted of the offense of bid rigging
or bid rotating or any similar offense of any State in the U.S., nor made any admission of
guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant certifies
steel products used or supplied in the performance of a contract for public works shall be
manufactured or produced in the U.S. unless the City grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and as
applicable, has obtained an assumed name certificate from the appropriate authority, or has
registered to conduct business in Illinois and is in good standing with the Illinois Secretary of
State.
G. If more favorable terms are granted by Consultant to any similar governmental
entity in any state in a contemporaneous agreement let under the same or similar financial
terms and circumstances for comparable supplies or services, the more favorable terms
shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees, fines,
damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the covenants,
conditions and promises between the parties with regard to the subject matter set forth
herein. There are no covenants, promises, agreements, conditions or understandings
between the parties, either oral or written, other than those contained in this Agreement.
This Agreement has been negotiated and entered into by each party with the opportunity to
consult with its counsel regarding the terms therein. No portion of the Agreement shall be
construed against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
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In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement
shall control over the Exhibits. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to in a writing signed by both parties
and attached and referred to herein as an Addendum, and in such event, only the portions
of such proposal or contract form consistent with this Agreement and Exhibits hereto shall
be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE EVANSTON, IL 60201
By: ________________________ By:________________________
Kelley A. Gandurski
Its: ________________________ Its: Interim City Manager
FEIN Number: _______________ Date: _______________________
Date: _______________________ Approved as to form:
By:
Nicholas E. Cummings
Its: Corporation Counsel
Revision: April 2021
899879050RC0010
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EXHIBIT A – Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated _______ between the City of
Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and _______________
(“Consultant”) sets forth the Commencement and Completion Date, Services, Fees, and
Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES/SCOPE OF WORK:
As defined in RFP # 22-41(Exhibit B) and Consultants Response to Proposal
(Exhibit C)
Dated: ______________
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EXHIBIT N
PROPOSAL BOND SUBMITTAL LABEL (If Applicable)
SUBMITTAL NUMBER: _____________________________________________
SUBMITTAL NAME: _____________________________________________
_____________________________________________
SUBMITTAL DUE DATE/TIME: ______________________________________________
COMPANY NAME: __________________________________________________
COMPANY ADDRESS: __________________________________________________
COMPANY TELEPHONE #: ________________________________________________
--------------------------------------------------------------------------------------------------------------------------
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Appendix B Project Team Resumes
A8.Page 431 of 969
Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 1 of 13
Summary
Years of Experience
15 (2 with Wood)
Office of Employment
Vaughan, ON
Languages
• English
• Urdu
• Punjabi
• Hindi
Areas of Expertise
• Business Case Development
• Value For Money (VFM)
• Fleet & Facilities Management
• Asset Management
• Specialized Transit
• Operations & Maintenance Planning
• Strategic Planning
• Vehicle Propulsion Lifecycle & Policy
• Supply Chain & Goods Movement
• Vehicle Lifecycle Analysis
• Maintenance Reliability Modelling
• Decarbonization
• Fleet Emissions & Sustainability
Alternative Fuel Feasibility and Deployment
Professional Summary
Mr. Farooqi is an expert in business case development and asset
management. His expertise spans across organizational performance benchmarks, accessibility design and compliance, supply chain and goods movement, fleet procurement, fleet decarbonization and emission optimization, technology feasibility analysis, project development and strategy execution within various transit functions. Naeem is known for solving complex transit challenges with innovative solution. He has helped establish transit fare policies, and organizational designs to support bus rapid transit and conventional transit service.
Naeem has worked on zero-emission transit projects across the globe including Canada, USA, Peru, Bulgaria, Saudi Arabia and Ivory Coast. Naeem is completing a PhD in vehicle lifecycle and maintenance reliability modelling in the Department of Mechanical and Industrial Engineering at the University of Toronto. His research is at the forefront of examining reliability, lifecycle costing, and the various propulsion impact for different return to base transit fleets and rolling stock.
Qualifications
Education
Doctor of Philosophy (PhD) (Flex-Time), Mechanical & Industrial Engineering, University of Toronto, Exp 2022
Master of Science in Planning (Specialization in Public-Private Partnerships and Municipal Finance), University of Toronto, 2010
Honours Bachelor of Business Administration (Marketing and Finance Specialization), Schulich School of Business, York University, 2008
General Certificate in Urban Studies, York University, 2008
Training
Master Certificate in Supply Chain & Logistics Management, Schulich School of Business York University, 2012
Certificate in Transportation Planning, Canadian Urban Transit Association, 2008
Publications / Presentations
• Authored a three-part series on the optimization of the transit parts supply chain published in Metro Magazine:
‒ “Inventory Management: How Stock-Out Risks Drive Inefficient Transit Parts Program,” March 2012.
‒ “Life Under a New Supply Chain,” July 2012.
‒ “Moving Beyond Inventory: Building a Transit Supply Chain Network,” May 2012
A8.Page 432 of 969
Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 2 of 13
• The Canadian Urban Transit Association Fall 2011 (“Transit Inventory Supply Chain”).
• The New York Public Transit Association Fall 2011 (“Transit Supply Chain and Joint Sourcing”).
• BusCon, Fall 2016 (“Asset Management and Technology”)
• Schulich Connect, Summer 2017 (“Unlocking the Value of Infrastructure”).
• OPTA, Spring 2018 (“Useful life of Urban Transit buses”)
• C40, Spring 2019 Clean Bus Finance Academy (“Total Cost of Ownership for Electric Buses”)
• Canadian Network of Asset Managers (CNAM), 2019 1st Place Award: Student Research Symposium
• Numerous media appearances educating and promoting the Shelter Bus project including CBC, GlobalTV and the Canada, a charitable initiative that retrofits end of life coaches into mobile shelter for homeless groups in Toronto.
Awards
• 2021 Environment & Engineer 100 Honorees recognizing Energy “Doers” in the industry
• 2021 Top 40 under 40 in Association of Commuter Transport (ACT)
• 2019 Clean50 “Emerging Leader” in Sustainability for professional and academic leadership in zero- emission transport
• 2018 Mass Transit “Top 40 under 40” in Transit for global professional and career accomplish ments
• 2012 President’s Award/ Supply Chain Logistics as supply chain person of the year award for leadership and innovation in developing a joint procurement for public transit bus parts using Vendor Managed Inventory.
• 2012 Supply Chain Excellence Award/ PMAC (team recipient) for supply chain excellence for joint procurement of buses and parts in Ontario.
• 2010 Joseph Armand Bombardier Scholarship/ SSHRC awarded for analysis into infrastructure public- private partnership development and its impact on decision makers
Experience
Global Technical Director- Zero Emission Mobility, Wood
Saint John, New Brunswick- Low Carbon Transition Strategy
Project Manager as part on behalf of Wood. Was retained by the City of Saint John, New Brunswick to complete an electrification plan for the City's municipal and transit fleets, beginning with a current state assessment of the current profile of fleet assets held by the City and its associated environmental baseline along with a review of industry best practices. Wood has engaged with the City and its stakeholders to develop a green fleet scenario identifying the optimal fleet assets and associated infrastructure along with an optimal procurement timeline to electrify municipal and transit fleet in a phased approach. Forecasts of future fleet growth and right-sizing the
City's corporate through fleet optimization are included. The Low Carbon Transit Strategy development for the city utilized Wood’s proprietary ZES toolkit. Naeem is currently leading the development of the funding application to federal funding pool and the design of the pilot project to procure and implement the zero-emission municipal and transit fleet variants (ongoing).
A8.Page 433 of 969
Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 3 of 13
Arlington Transit – Zero Emission Bus Study
Project Manager for the Zero-Emission Bus Study at Arlington Transit providing consultancy services to the Project Prime in conducting route modelling for Battery Electric Bus (BEB), Compressed Natural Gas (CNG), Renewable Natural Gas (RNG) and Hydrogen Fuel Cell Electric Bus (FCEB) in order to simulate their performance accurately in a variety of scenarios. These scenarios are used to test operations across climate seasons, a variety of bus models, with and without on-street charging, identify locations for developing on-route charging, and allow Arlington
Transit to best understand the limits and opportunities of operating these buses on their network, tailored to their
operating context.
Antigua and Barbuda Sustainable Low-Emissions Island Mobility (SLIM) Project
Project Manager for the Antigua and Barbuda Sustainable Low-Emissions Island Mobility (SLIM) Project. Wood has
been contracted by the Department of Environment, Antigua and Barbuda to undertake a study that will develop the technical requirements of electric vehicles and taxi charging infrastructure. Naeem will manage various deliverables which will include monitoring and evaluation methodology for electric taxi program and electric buses, route modelling for the buses, fuel import quality assessment and gender-sensitive training. Naeem will also provide guidance on test drive protocol, operation and safety for the buses and taxis and the integration of solar PV to augment charging infrastructure. Naeem will also be managing a Pilot trial as part of this project.
Service New Brunswick – Electric Vehicle Charging Station Feasibility Study
Project Manager for the EV Charging Station Feasibility Study with Service New Brunswick, Horizon Health Network and Vitalite Health Network. Wood was retained by the above clients to conduct feasibility study for EV charger installation across all their province-wide facilities. This included conducting growth forecast to estimate EV charging station needs at SNB and Regional Health Authorities (RHA) sites along with the development of a guideline document providing guidance for EV charger location selection. This involved conducting an study of the electrical capacity at the facilities and the development of an Implementation Plan covering a market scan,
funding landscape scan, training needs and security needs mapping. Metrolinx- GHG Reduction Roadmap & Strategy
Project Manager for GHG reduction strategy. Wood was retained by Metrolinx to complete an evaluation of
Greenhouse Gas (GhG) emissions reductions through analysis of up to five scenarios of various GHG reductions
scenarios. This included full electrification, partial electrification, as well as adoption of renewable energy and co-
generation at GO stations, facilities and rail corridors, and adoption of battery electric rolling stock across the GO
network. Wood will also complete a benchmarking exercise comparing each scenario's forecast emissions
reductions against comparable transit portfolios and their stated emission reductions targets.
Translink – Quality Assurance Bus Inspection
Project Manager for 60FT articulated and double decker bus inspection from New Flyer and Alexander Dennis
plants in Vaughan, Winnipeg Canada and Crookston, Napanee USA. Overseeing field staff of 4 inspectors
reporting weekly quality assurance and real-time inspection monitoring using NexusIC. 50 buses to be inspected
in 2021 and additional 100 buses over 2022-2023 (ongoing).
YRT - Fleet Retainer
Project Manager for contracted for a three-year fleet consulting support services of $600K, retainer to complete a
wide range of consulting services for York Region Transit, including facility and fleet electrification transition
planning and electric vehicle technical specification development. Wood also completed an electric vehicle
jurisdictional scan to assess the available specialized transit charging infrastructure available on the market
(ongoing).
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 4 of 13
BC Transit- Specialized Transit E-bus garage
Project Manager supporting engineering firm with power demand and charging equipment selection for BC
Transit garage (ongoing).
St. Catherine Transit Commission- Electrification Strategy Phase 1 & Phase 2
Project manager delivering a utility and charger manufacturer feed study to help implement electrification of
transit fleet. Wood completed Battery Electric Bus (BEB) modelling to simulate BEB performance accurately in a
variety of scenarios. These scenarios were used to test operations across climate seasons, a variety of bus models,
with and without on-street charging, identify locations for developing on-route charging, and allow SCTC to best
understand the limits and opportunities of operating BEBs on their network, tailored to their operating context.
City of Charlottetown, Prince Edward Island- Electrification Study
Project Manager for PEI’s electrification study and implementation strategy. Wood is currently supporting the implementation of electrified transit for the City of Charlottetown in Prince Edward Island, Canada. The project involves evaluating the City's developing bus, facility, and charging equipment specifications to be tendered to public market. The specifications were informed by route modelling such that Charlottetown could procure vehicles and equipment that met its needs. Included multiple workshops with project stakeholders regarding site
prioritization and selection, functional programming, and funding application support. Halifax Transit – BEB Modelling
Project Manager for 60 BEB pilot range simulation for Ragged Lake Transit Centre (RLTC) of 40ft buses. Providing client with multiple simulations and scenarios evaluating different operational impacts. (ongoing) Canadian Infrastructure Bank – Zero Emission Technical Advisor
Project Manager supporting CIB to examine roll-out of electric school buses and transit buses in Canada. Developing baseline savings models, and reviewing technical transition plans by fleets requesting loans. (ongoing) TTC – Supply Chain Support & Strategy
Project Manager supporting TTC MM&P department pertaining to bus parts sourcing, alternative parts brand identification, aftermarket warranty and core management. (ongoing)
Town of Oakville- Electric Bus Feasibility & Roll Out Plan
Project Manager for the feasibility study reviewing the current state of Oakville Transit fleet and facilities for electrification. Route simulation, vehicle specification, electrical infrastructure analysis, energy modelling and business case for adoption. Reviewing operational challenges and maintenance for electric fleet adoption on NRV, conventional and specialized transit. Roll-out plan includes a rapid pilot and adoption timeline for specialized and
conventional buses. (ongoing)
Metrolinx- Quality Assurance Inspection
As project manager overseeing the inspection services of 46 double decker Alexander Dennis. Established Pre-delivery inspection protocol, road test and water test strategy to improve new bus build quality and reliability. (ongoing)
Academia & Industry Teaching
Mr. Farooqi has worked with various academic universities and industry associations to promote educating the next generation of leaders. Industry teaching is focused on technical topics of energy transition in transport, and asset management for public sector.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 5 of 13
Electric Bus Pilot Program Training Material
Finance Academy, C40 (March 2021)
Developed a comprehensive training module material for self-learning and guidebook for 96 cities to implement electric bus pilots with standardize data collection and operational procedures. Electric Bus Training Workshop, On-line Learning
Global Sustainable Electricity Partnership, GSEP (September 2020)
Leading a one-week training (October 2020) course in Lima, Peru (virtually) to educate private transit operators on electric mobility adoption covering fleet, infrastructure, lifecycle cost, operational changes.
Natural Gas & Hydrogen Transit Transition Course, CUTA On-line Learning
Canadian Urban Transit Association, CUTA (August 2020 to Present)
Developed and delivering a 5-week course on introducing transit industry to gaseous fuels. Covering topics of vehicles, operations and maintenance, fueling & infrastructure, and business case development. Course endorsed by Compress Natural Gas Vehicle Alliance and Hydrogen 2 GO Canada. Transit Asset Management Course, CUTA On-line Learning
Canadian Urban Transit Association, CUTA (September 2018 to Present)
Delivering a 10-week course endorsed by Federation of Canadian Municipalities on transit asset management. The
objective of the course if to improve transit employee’s knowledge of asset management and develop asset management material for their organization. Final project entails creating a Transit Asset Management plan.
Sessional Instructor (PROP 6780) , Case Studies in Infrastructure
Schulich School of Business, York University (September 2017 to Present)
Developed and co-taught new graduate business course, Case Studies in Infrastructure, to students specializing in Infrastructure and real estate. Created case studies about innovative infrastructure projects, stakeholder opportunity and risk matrix (STORM) framework, and modules on asset management. Ke y topics included public-private partnerships, value for money, project lifecycle, project risks, stakeholder analysis, lifecycle costing, and
asset management.
Principal Consultant: Sustainability & Asset Management, WSP Canada Inc, Planning and Advisory (August 2014 to August 2020)
Mr. Farooqi led transit, transportation and asset management business and strategy development for various public and private clients across Canada and the world, including: Business Case, PPP, Asset Management
TTC 1810 Markham Road Facility and Non- Revenue Vehicles (NRV) Business Case,
Toronto (2020)
As Project Manager oversaw the development of a business case to second source the maintenance of TTC’s non-
revenue vehicle and City of Toronto fleet and facility.
Town of Oakville Fleet Utilization and Optimization Study, Oakville (2019 – 2020)
As Project Manager and Fleet Specialist oversaw and supported Oakville fleet services study on utilization, optimization, green fleet and peer benchmarking, performance and business case development.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 6 of 13
City of Brampton Light Duty Fleet Review, Brampton (2019)
As Project Manager in support for EY’s study on a light duty fleet assessment study for the City of Brampton fleet services by identifying key operational, asset and service efficiency recommendations, and conducting peer agency benchmarking and stakeholder engagement workshops.
TTC McNicoll Bus Garage Business Case & RFP Development, Toronto (2019 - 2020)
As Project Manager and bus industry expert conducted a comprehensive business case analysis to assess the risk and value-for-money (VfM) of outsourcing all facility maintenance and operating staff functions of the TTC’s new McNicoll facility. Developed ensuing RFP to outsource functions.
City of Halton Fleet Management Strategy, Burlington (2019)
As Project manager conducted fleet management review, identified key operational, asset and service efficiency recommendations, and conducted peer agency benchmarking and stakeholder engagement workshops
City of Hamilton Transit Tire Lease vs Buy Study, Hamilton (2019)
As Project Manager delivered a ‘Lease vs Buy’ strategy for the City’s fleet of 267 transit buses. This included an industry best practices analysis along with a financial analysis comparing lifecycle of leasing vs buying tires.
Ontario Northland Railway Asset Management State of Good Repair, North Bay (2018-2019)
As Project manager identified state of good repair backlog for agency along with prioritization framework for future asset acquisition.
Ontario Northland Railway Asset Management, North Bay (2016-2017)
As Co-Project Manager conducted asset audits of vehicle fleet and rail rolling stock and determined state of good repair deficit. Developed coach and locomotive lifecycle models, and KPIs for asset performance.
Department of National Defense, DCC Base Capital Plan, Ottawa (2016-2017)
As Co-Project Manager led cost benefit analysis of national defense portfolio strategy, asset management plan for select base reduction, and financial impact analysis on the state of good repair and synergies from
consolidation decision.
TransLink Asset Management On-Call, Vancouver (2017–2018)
As Project Manager worked with TransLink to address various asset management needs across transit bus fleet, trolley pole infrastructure, hoists and maintenance facility asset classes in addition to examining operational information to help mitigate state of good repair backlog. UNOPS - Darfur Water Model (2017)
As Asset Management Lead developed water lifecycle asset management plan for distribution of various water service levels in two urban centers. Also created a sustainable and equitable costing structure.
Sarnia Transit- Fleet & Asset Management, Sarnia (2016)
Project Manager for identifying vehicle lifecycle and state of good repair deficit, inspecting 100% of fleet and reviewing maintenance practice to determine optimum vehicle retirement age. Examined alternative propulsion fleets of hybrid, CNG and electric buses to provide short-term and long-term direction of overall fleet propulsion.
TTC- Fleet & Asset Management, Toronto (2015-2017)
Deputy Project Manager for developing new lifecycle model to identify optimum age of retirement for TTC using operational, capital and labour costs. Conducted fleet condition assessment on 96 units. Reviewed hybrid bus technology and lessons learned for TTC operations and co st of operating over lifecycle.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 7 of 13
TTC Enterprise Asset Management, Toronto (2015-2016)
Local Project Manager in charge of managing project schedule, project budget and client deliverables. Assisting the TTC with creating strategic asset management policy for subway operations and identifying funding gaps.
Transit Windsor-Bus Lifecycle Study, Windsor (2015)
Project Manager for delivering a 20 year business plan for City of Windsor on operating transit bus fleet, assessing condition of fleet and developing an optimal lifecycle and replacement plan for fleet. Reviewing in house staff skills and identify training opportunities for maintenance staff.
Confidential Private Sector Client, Vehicle Manufacturer (2015-2017)
Project Manager on delivering a cost per km of operating a purpose-built specialized vehicle versus conversions and cut-away. Examine full life cycle cost of vehicle and provide client with a market strategy for growth to transit, taxi and personal vehicles. Operations & Management Metrolinx Fleet Retainer, Toronto (2020)
As Project Manager supporting Metrolinx on various maintenance and operation support during COVID19. Projects include maintenance specification, training, reliability improvements, and service line improvements.
TTC Supply Chain Improvement, Toronto (2019 – 2020)
As Project Manager determined methods to improve cost efficiencies in TTC’s supply chain and implementing recommendations of the Auditor General study from 2018. Focus on afterm arket warranty, OEM parts, core tracking and aftermarket parts.
McGill University Campus Shuttle, Montreal (2017)
As Operations and Cost Lead developed multiple scenario analysis for 10-year forecast of operating McGill campus shuttle. Identified vehicle size, operating parameters and amenities for student transport. Developed hourly cost model and optimized fleet selection. OPTA Handheld Device Market Analysis, Toronto (2017)
Project manager helpied Ontario Public agencies prepare for the exemption of bill 118 for handheld radios for public transit agencies and preparing a case for an extension of exemption for Ministry of Transportation.
Royal Canadian Navy, Water & Land based Base Personnel Transport Feasibility Study, Vancouver (2016-2017)
As technical lead, Naeem developed operational cost scenarios of transportation per hour of 14 to 200 individuals during morning and evening peak. Identifying capital and operating cost for 10-year horizon. Furthermore, identifying land and marine based vehicle, which can meet navy regulations for troop transport.
Oakville Transit - Standard Operating Procedures, Oakville (2017)
As technical advisor on reviewing and developing standard operating procedures for maintenance staff activity for transit facility operations.
York Region Transit, Facility Standard Operating Procedures, Vaughan (2014)
Developed and reviewed over 100+ SOPS for York Regions operations contractors to ensure compliance to region transit agreement. Focus on maintenance activity for transit vehicles and facility operations.
York Region Transit, Training Program Development, Vaughan (2014-2015)
As Technical lead, leading project to identify and modules for training. Developing RFP and providing support for firm hired to deliver final project.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 8 of 13
Grand River Transit (GRT), Preparation of a Fare Enforcement Plan, Kitchener (2015)
Participated in a field study to ascertain the current rate of fare evasion. Reviewed industry best practices along with GRT’s fare policy to identify strategies and opportunities for improving fare enforcement. Zero- Emission Vehicles, Fleet & Facilities
MiWay Electrification Study, Mississauga (2020)
Project Manager in determining an electric bus adoption strategy and how to phase the garages to accommodate electric buses.
TTC eBus Manufacturers’ Canadian Content Audit, Toronto (2020)
Project Manager in auditing the Canadian Content of 60 eBuses from 3 manufacturers as part of the eBus program.
County of Kings Green Fleet, NS (2020)
Project Manager for helping County of Kings located in Nova Scotia explore a green fleet strategy of vehicles in use for public works and county operations.
EBRD Amman, Jordan E-Bus Feasibility (2020)
Technical Vehicle Lead in developing ebus mobility specifications for chargers and electric buses for B RT operation in Jordan.
Transport Canberra (Australia) Zero Emission Feasibility Study (2020)
As Deputy Project Manager and Global Technical Expert assisting with technology analysis, gap assessment of operations and due diligence of transition using triple bottom line tool and BOLT simulation metrics. World Bank Colombia EV Study (2020)
As Technical lead on vehicle standards and battery technology assisting to explore adoption challenges and building a roadmap for various vehicles, chargers and sectors.
Abbotsford Garbage Trucks Lifecycle Modelling (2020)
Project Manager for the lifecycle modelling of Abbotsford’s garbage trucks fleet to determine the lifecycle costs and greenhouse gas (GHG) emissions for different scenarios of alternative propulsion t echnology
Brisbane, Australia Transit Bus Testing (2020)
SME in delivering a vehicle testing regime for double-articulated transit buses. First double articulate vehicle being brought to Australia for BRT.
Auckland Battery Electric Bus Feasibility Study (2020)
Project Manager delivering a transit electric bus modelling and feasibility project for private contractors in Auckland New Zealand.
TriMet Battery Electric Bus Feasibility Study (2020)
Project Manager in delivering a transit bus fleet modelling to identify routes/blocks that can be served with battery electric buses. Scope includes feasibility of depot vs on-route charging along with charging infrastructure requirements
YRT Fleet Retainer
• YRT Facility Electrification Infrastructure Feasibility Study and Implementation Plan (2019 – 2020): Project Manager for the feasibility study reviewing the current state of the garages and planning the required changes to equip YRT’s facilities to support fleet electrification. This includes modelling energy consumption for different scenarios.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 9 of 13
• York Region Transit, 60 Foot Technical Bus Specification and Procurement (2017–2018): Project Manager assisting York Region with the acquisition of new 60 foot diesel and hybrid vehicles for YRT VIVA BRT service.
• York Region Transit, Facility Optimization (2017– 2018): Project Manager assisting region to identify optimal location for new transit garage based on fleet operations and routes. Goal is to identify minimize
dead head using new garage.
• YRT Bus In-line Inspection(2016-2020): Project Manager Quality assurance for 90 Nova low-floor 40 foot + 60 foot buses for the YRT. In-charge of managing project costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the YRT built at Nova and New Flyer plant
• YRT- Exterior Collision Warning System (2015-2016): As Technical Lead, oversaw market scan for client on technology and possible solutions to pedestrian collisions during bus turning left or right for YRT. Further, he examined various vendors, cost per unit, impact to operations and on-going operating dollars needed to maintain the system for client.
AC Transit ZEB Program (2019)
Project Manager delivering a transit electric bus modelling and feasibility project for hydrogen and BEB vehicles.
Humber College Shuttle Bus Electrification RFP development (2019)
SME for developing the Request For Proposal (RFP) and reviewing technical proposal responses for Humber College’s parking shuttle electrification. Calgary Refuse Fuels Study, AB, Canada (2019-ongoing)
Technical lead on developing scenarios to evaluate options with Calgary’s 268 refuse trucks for electric, natural gas and hybrid drivetrain and compaction design. Developing feasibility study including triple bottom line approach.
San Bernardino E-Bus modelling (2019)
Project Manager delivering electric bus modelling project to determine the feasibility of transit bus fleet electrification.
Halifax Alternative Fuels Study, NS, Canada (2019)
Project Manager delivering second phase analysis of Halifax alternative fuels study for transit operations examining fleet, operating and maintenance cost and facility modifications across CNG, BEB, Hydrogen, and Hybrids. Triple bottom line feasibility study undertaken.
TTC eBus Manufacturers Plant Audit (2019 -2020)
Project manager inspecting four OEM eBus production across 8 manufacturing sites for quality assurance for upcoming TTC eBus build.
Los Angeles, California, USA (2019)
Modelling lead in charge of developing a deployment plan for 2,000+ buses in LA. Moreover, supporting change management and technology phasing to ensure LA Metro’s goal of 100% electric adoption.
Montreal Airport, Canada, (2019)
Technical lead assisting in deployment of vehicle shuttles during construction of airport and developing a zero-emission electric vehicle performance criteria to reduce GHG for airport operations.
Durham Region CNG Fleet Study, ON, Canada (December 2018 – 2019)
Project Manager developing potential demand scenarios for region owned and operated vehicles from class 0 to class 8 including transit. Mapping out potential CNG GHG reductions and total cost of ownership savings.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 10 of 13
Lethbridge Alternative Fuel Study, AB, Canada (2018-2019)
Project Manager developed an alternative fuel study for the cities public works and transit operations of over 500 vehicles and 3 fuelling infrastructure sites. Examining infrastructure, fleet, and operating impact of various technologies (CNG, hydrogen, electric, diesel)
E–Bus Feasibility, Boston, MA, USA
Deputy Project Manager developing pilot bus strategy for MBTA along with roadmap for full adoption of 1,600
buses to electric. Leading the electric bus simulation for bus routes and electric route adoption. Developing bus specification for operation and change management plan for operations to electric.
Bus Operations & Specifications, Makkah, Saudi Arabia (2018 – 2019)
Technical SME for bus fleet and facility design for Makkah Transit new operation of 2,000 buses and rail service. International expert overseeing bus, facility, asset management for owner as part of PMO team. In-charge of plant quality control and audit of manufacturing facilities.
E-Bus Feasibility, Sofia, Bulgaria
Fleet and Procurement expert on the file assisting EBRD to develop a technical specification for 30 electric fast charging vehicles for deployment in Sofia. Leading electric bus simulation analysis on vehicle range and route identification. Alternative Propulsion Feasibility Study, Winnipeg, MB, Canada
Part of BRT project examining alternative propulsion impact of introducing CNG and/ or Electric bus fleet to new service line, including maintenance, and facility changes.
BRT Feasibility Study, Abidjan Ivory Coast Africa (2017):
Fleet lead examining the vehicle specification, propulsion (CNG, Diesel, Electric) for BRT corridors for vehicle length, facility needs and passenger amenities. Reviewing bus maintenance and operations for gap analysis and institutional training.
Abbotsford, Green Fleet Strategy (2017)
Project Manager examining 300+ assets for the municipality of Abbotsford to develop medium and long - term goal of reducing emissions in fleet operations. Identifying electric and CNG vehicles capable of meeting city needs.
Lima, Peru Electric Bus Feasibility (2017– 2019)
Project Manager helping to examine triple bottom line approach to feasibility of electric buses from suburbs of Peru to downtown. Examining fleet, infrastructure, operations, and lifecycle considerations.
Halifax Transit Electric Bus Feasibility (2017)
Project Manager helping to develop a triple bottom line approach adoption of technology of electric buses for Halifax Transit covering facility, operations, fleet and lifecycle considerations. Examining infrastructure need for on route and end point charging.
Calgary Transit Electric Bus Feasibility (2017)
Providing support to local team to examine electric bus vehicle market and potential feasible electric routes for Calgary Transit.
Confidential Private Sector Client, Electric Bus mid-life specification (2016-2017)
As Client Strategic Advisor examined the feasibility with CUTRIC funding for a pilot of 40ft diesel bus to be re-powered to electric. Provided guidance on maintenance and lifecycle challenges. Moreover, examined charging infrastructure needs for pilot study and battery requirements. Examined return to base charging (overnight) and en-route charging using inductive and overhead charging.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 11 of 13
Epic Cars Light Duty (Class 6 & below) Electric Repower Market Analysis (2016-2017)
As client strategic advisor examined the market opportunity of electrifying pick-up and small SUVs to electric in application for return to base fleets. Examined operating environment, user group challenges and potential battery pack requirements for various applications from delivery trucks to on -site construction manager support vehicle.
Ontario Northland Coach Operations Business Plan (2017)
Project Manager examining entire coach operations scheduling, vehicle specifications, maintenance practices to improve cost recovery ratio. Reviewing and providing feedback for hourly service cost. Developing business case feasibility for converting fleet to near zero emission CNG for inter-city transport in Northern Ontario.
London Transit BRT (Zero Emission) (2016)
Provided support to Project manager in developing the business case for BRT vs. LRT in London Ontario. Conducted a scan of electric 40FT & 60FT vehicles and operating constraints for BRT service.
Fort Saskatchewan Vehicle Specification and Quality Assurance (2016)
Part of overall project team to bring conventional transit to the area of Fort Saskatchewan. As lead of fleet identified vehicle needed for operations through market scan, developed technical specifications and evaluated vendor vehicles. Developed tender contract for operating and maintenance of bus fleet. In charge of quality assurance during build period of bus.
TTC Vehicle Engineering Non-Revenue Vehicles (2016)
Project Manager in charge of staff, seconded to the TTC to write vehicle specifications for a wide range of support vehicles and ensure quality assurance on vehicle specifications developed.
TTC Wheel Trans Service Review (2016-2017)
Fleet Lead responsible for development condition assessment structure, review of future vehicle requirements, fleet size and operational strategy for maintenance.
TTC Bus Idling Study and Policy (2016)
Technical Analyst reviewing the operational and vehicle performance of TTC buses for NOX, particulate and other air quality particulars. Helping team develop standard guidelines and policy for idling of fleet. Provided market scan of emerging propulsion technologies such as electric, CNG and hybrid for consideration for TTC fleet.
TTC Bus In-line Inspection (2016-2018)
Project Manager Quality assurance for 213 Nova low-floor 40 foot buses for the TTC. In-charge of managing project costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the TTC built at Nova plant. Contract extended for inspection of another 97 buses in 2017 -2018.
Confidential Private Sector Client, Cost Benefit Analysis and Market Scan, GTHA (2014-2015)
Project Manager on delivering a life cycle cost benefit for major subcomponent on transit vehicle. Reviewed bus radiator data provided by a private sector firm operating in the transit maintenance industry for applicability in an Excel-based cost-benefit model. Analyzed industry survey results to determine benchmark maintenance practices. Created a cost-benefit model to evaluate, from a transit agency (client) perspective, the advantages of installing new parts as opposed to refurbishing and reinstalling existing parts. Presented findings in a final report.
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 12 of 13
Director of Business Development and Supply Chain Solutions, Neopart LLC,
(November 2012- June 2014)
Led the introduction and execution of lean supply chain practices using a Vendor Managed Inventory model for OEM and after-market parts. Responsibilities included establishing and strengthening customer and supplier accounts across Canada and championing cross-referenced sourcing strategies for 9,000 SKUs. Program Analyst, Metrolinx, A crown corporation of Province of Ontario (May 2008 – October 2012)
Comprehensive facilitation and leadership in the development and implementation of supply chain and public procurement projects including: Transit Inventory Management (Recipient of the 2012 PMAC Supply Chain Excellence Award)
Advocate and project lead of a joint consignment Vendor Managed Inventory model (valued at $120 million over 5 years) that will result in $2.5 million annual savings for transit operators across the Greater Toronto and Hamilton Area (GTHA). Examined the supply chains, carbon footprints and purchasing practices of various Ontario transit systems in order to maximize value for money for Ontario taxpayers and minimize carbon footprints through consolidation and Integrated Planning Forecasting and Replenishment (IPFR). Instrumental in project development, negotiations and implementation with transit operators to refine the scope of the Request for Proposals (RFP) and Project Agreements. Engaged in regular interactions with stakeholders to manage concerns and issues regarding on-going contract issues. Responsible for the deployment across 8 transit properties and over 40,000 Stock Keeping Units (SKU) as acting contract administrator. Developed regional benchmarking standards for materials management for transit with an external consulting firm examining over
100,000 individual data points. Personally awarded the 2012 SCL President’s Award for vision and leadership.
Consolidated Transit Procurement
Supported RFP creation for specialized and general joint bus procurements for numerous transit properties across Southern Ontario. Developed evaluator workbooks and chaired a consensus committee for cut-away bus (8-metre) RFPs. Project lead on market research and developed Expressions of Interest (EOI) for future joint
procurements.
Metrolinx 8M Cutaway & 12M Conventional Fleet Procurement (2008-2011)
Supported RFP creation for specialized and general joint bus procurements for numerous transit properties across Southern Ontario. Developed evaluator workbooks and chaired a consensus committee for cut-away bus (8-m) RFPs. Developed sustainability evaluation criteria for bus vehicle.
Metrolinx Materials Management Dashboard (2010-2011)
Developed regional benchmarking standards for materials management for transit with an external consulting firm examining over 100,000 individual data points. Covering key KPI’s of on-time performance, fill rate, invoice accuracy and carbon footprint.
Metrolinx Carbon Footprint Metric (2009-2012)
Project lead in creation of a tracking mechanism to analyze and collect last point of shipment GHG and carbon footprint impact for transit part’s supply chain. Identified average part travels over 400Km’s to facility and generate 12,000 unique delivery trips to facilities
Province-Wide Joint Fuel Purchasing and Price-Hedging Program
Developed an internal proposal to examine the joint purchase of diesel fuel for transit vehicles. Researched Fuel-purchasing practices across North America. Developed a business case and a participant survey to advance a
province-wide transit diesel fuel purchasing and price-hedging program that will account for 3 percent, or 270
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Naeem Farooqi, BBA, MSc. Pl
Global Technical Director- Zero Emission Mobility
April 2022 Page 13 of 13
million litres, of Ontario’s diesel consumption. The Program is anticipated to launch in 2013 and will achieve fuel savings of 1-2 percent on purchased price, or $5.4 million, annually.
Pay-By-Cell Fare Payment
Developed the financial model and the business case for a mobile fare payment system on all GO Transit vehicles.
Metrolinx Long-Term Project Strategy
Designed the Innovation Department’s project finance model and tracking system. Member of the Transit Procurement Initiative Five Year Strategic Planning and Development Team. Created brand identity, stakeholder engagement plans and promotional materials for the Transit Procurement Initiative Program at Metrolinx.
Investment Strategy Public Engagement Tool Project Lead
Project lead on the creation and delivery of an online innovative public engagement tool (Bigmove.ca) to implement the Province of Ontario’s long-term transit funding plan with the target of reaching 100,000 users. Procured and developed the interface ahead of schedule and under budget. Reported to an executive panel for review.
Professional History
• Wood, Director Sustainable Transportation & Asset Management Solutions (2020 – Present)
• Academia & Industry Teaching (2017 – present)
• WSP Canada Inc, Principal Consultant: Sustainability & Asset Management (2014 – 2020)
• Neopart LLC, Director of Business Development and Supply Chain Solutions (2012 – 2014)
• Metrolinx, A crown corporation of Province of Ontario, Program Analyst (2008 – 2012)
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 1 of 4
Summary
Years of Experience
20+
Office of Employment
Reno, Nevada
Languages
• English
• Urdu
Areas of Expertise
• Transportation System
Management
• System Development Life
Cycles
• Fleet Deployment
• Startup Integration &
Management
• Procurement and Contract
Negotiation
• Personnel Training and
Development
• Labor Relations
• Contract Negotiations
Sectors
• Public Transportation
• B2B, B2C, and B2G
• Transportation Logistics
• Electric Vehicle Bus (EVB)
• Microtransit & Autonomous
Professional Summary
Mr. Hassan is an accomplished Project Manager and
Administrator with leadership oversight and responsibility over
multiple public agencies in the U.S. throughout his career. With
twenty (20) years of sector experience and fifteen (15) years of
executive management experience within the public and private
sectors Mr. Hassan’s extensive leadership and management has
attributed to record accomplishments in adaptation of
technological innovation while fostering transportation access
to underserved demographics throughout the U.S.
Among his many accomplishments Mr. Hassan was an early
adapter to Electric Vehicle Buses (EVB) having worked
extensively on design and testing with Proterra (PTRA) for
optimal performance in cold weather conditions in Anchorage,
Alaska. His findings subsequently facilitated the ability of other
transportation agencies within the U.S. to more actively apply
for No and Low Emission (NOLO) grants from the Federal
Transit Administration (FTA).
Abul has served diligently as a panelist for the Transportation
Research Board (TRB) at the National Academy of Sciences
Engineering and Medicine in order to provide guidance to
public and private entities on methods of integration related to
disruptive technology and design specifications toward a future
of SAE Level 5 iterations of autonomous vehicles.
Abul has been in the forefront of news media in his advocacy
for de-carbonization throughout the last decade most recently
having facilitated the ability of Northern Nevada’s RTC in
optimizing the efficiency of their existing EVB fleet while
working to procure a secondary transition toward hydrogen fuel
cell technology on the bus procurement side.
Qualifications
Education
Masters, Public Administration
University of Baltimore, Maryland
Bachelors, Information Systems Management
University of Maryland, Baltimore County
Bachelors, English & Communications
University of Maryland, Baltimore County
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 2 of 4
Training & Learning
• Project Management Principles
• LEAN Six Sigma
• Introduction to Anti-Racism
• Building our Respective Workplace
• Indigenous Awareness
• Emotional Intelligence in Management
• Guiding through Coaching, Feedback and
Recognition
• Resetting for a Clear Performance Plan
• Public Procurement Management
• Contract Management
• Preparing Scope of Work
Experience
COO, Pulse Consulting LLC, Reno, Nevada, 2020 - 2021
• Established organization to address labor shortages in transit industry. Registered as
disadvantaged business enterprise (DBE). Focused on recruitment (talent acquisition), transit-
specific matters, and provision of contract personnel.
• Contracted with Washoe Regional Transportation Commission (RTC) through Keolis Transit
America. Provision of critical and essential labor resources in the form of Nurse Technicians, Utility
Workers, and Recruiters throughout the pandemic. First year gross revenue of $550,000.
• Consulted for National Express, LLC (NELLC) in Fairbanks, AK. Awarded $300M contract for 220
vehicles offering student transportation. Primary goals of seamless transition to new vendor and
Teamsters collective bargaining agreement negotiations.
• Facilitated startup for MTM, Inc. in Bend, OR. Recruited, hired, and on boarded staff, developed
scorecards, and delivered operational training.
General Manager, Washoe (RTC), Keolis (KTA), Reno, Nevada, 2019 - 2021
• Serve as General Manager (GM) when contract awarded to KTA. Supervise seven managers and
300 full-time union and non-union staff. Coordinate citywide transit system with 26 routes and
fleet of 100 vehicles. Attain KPI metrics such as on-time rate; accident frequency rate (AFR), and
customer experience index. Balance service quality with operational efficiency to achieve 8%
margin.
• Forged positive relationships with internal and external partners across levels and functions. Liaise
with media regarding events and press releases. Perform community outreaches in partnership
with nonprofit organizations.
• Consulted with KTA and Washoe County to formulate 10-year $275M contract.
• Retained 99% incumbent staff; recruited and on boarded new management team within 90-day
startup period.
• Operated at 100% capacity during pandemic; infection rate under 5%. Only KTA contract worldwide
with no interruptions.
• Executed electric fleet turnaround to operational model of success. Championed Proterra electric
buses to demonstrate value proposition. Updated scheduling processes to maximize electric bus
use across fleet.
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 3 of 4
Administrator, Oahu Department of Motor Vehicles (DMV), Hawai’i, 2018 - 2019
• Served in unique position; State of Hawai’i held statutory authority for Island of Oahu. Oversaw six
branch offices across Oahu; controlled $300M annual revenues; supervised 180 full-time
personnel; and directed driver license, vehicle registration, car dealership process, commercial
driver certification, and Transportation Network Company (TNC) regulation process functions.
• Introduced policy at State Legislature covering fee increases, TNC regulation, and Federal Real ID
Act implementation. Presented legislation to raise LYFT and UBER fees to safeguard consumers and
serve public interest.
• Opened first DMV mobile kiosk platform in State; supported private-party vehicle registration
renewals.
Director, Public Transportation Department, Anchorage, Alaska, 2014 – 2018
• Led team of ~200 personnel to connect community with safe, reliable transportation options.
Held responsibility for People Mover (fixed-route), AnchorRIDES (paratransit and call center
services), and RideShare (vanpool) services. Documented goals for largest mass transportation
organization in State; budget incorporated $6M in revenue ($4M point of sale), $10M in grants,
$22M in taxes, and variable $5-10M in annual capital project allocation; managed P&L of $35M.
• Gained political buy-in to convert publically funded People Mover system to business entity. One
of ~10 in US to operate under frequency-based routing model. Focused on integration of on-
demand mobility to update service offers for effective responses to decrease in ridership,
ridesharing, and impact to social equity of status quo.
• Collaborated with Teamsters to approve competition waiver and lowered service costs during
recession. Lobbied successfully for favorable funding legislation. Obtained millions $6 million in
funding from competitive Federal grant awards. Partnered with local senior centers and First
Nations to expedite service to rural communities.
• Forged public-private partnership (PPP) with Solid Waste Services utility. Introduced first Proterra
electric bus to municipality and negotiated multiple service agreements to lower operational costs.
• Instituted airport-to-downtown bus service to simplify tourist transport and support air travel.
• Developed PPP with University of Alaska Anchorage (UAA) to grow services offered to flagship
campus. Partnership resulted in gross annual sales of $500k through the UPASS program created
to facilitate student ridership on public transportation.
Chief of Transportation, Public Works, P.G. County, Maryland, 2011 - 2014
• Headed planning, finance, paratransit, and fixed route operations across 499 M² County with
~900K residents. Oversaw team of ~100 employees; $30M budget; and fleet of 180 vehicles.
Administered contract with TransDev North America, operators of fixed-route services. Served as
agency statistical analyst in collaboration with peers at State level.
• Served in advisory role to monitor Washington Metro Area Transit Authority (WMATA) services
within Prince George's County. Administered $45M system and recommended allocation options
for additional $220M from County to WMATA.
• Agreed to contract with NextBus to introduce operator accountability for on-time performance
(OTP) and other KPIs.
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Abul Hassan, MPA
Zero-Emission Lead, U.S.
January 2022 Page 4 of 4
• Internalized National Transit Database (NTD) annual surveys, periodic customer surveys, and
marketing functions. Reduced costs by 95%, $450,000 over 12 months.
• Fulfilled route- and service-level planning; added three primary routes within one year. Costs equal
to $2M service revenue.
• Supplied input for Purple Line; 65% National Harbor Casino design; and ran inaugural local bus
service to south county.
Capital Projects Manager, Motor Vehicle., Glen Burnie, Maryland, 2007 - 2011
• Collaborated effectively with key stakeholders to resolve project issues. Applied agile
methodology to consistently meet milestones within triple constraints (time, budget, and scope).
Hosted team-building focus groups to address technical issues related to designs and processes.
Leveraged strong negotiation and interpersonal skills to influence contractors regarding project
task completion.
• Served as youngest project manager in agency history. Completed large, complex $20M
interagency project for statewide Vehicle Emissions Inspection Program (VEIP) update mandated
by Environmental Protection Agency (EPA). Responded to RFPs, managed contract awards, and
successfully fulfilled multimillion-dollar contract with no legislative scrutiny.
• Successfully completed multiple IT projects and upgrades including queuing system across 24
branches and business intelligence (BI) platform to support qualitative and quantitative data
analysis.
Professional History
• Pulse Consulting LLC (2021 – 2022)
• Regional Transportation Commission of Washoe County via Keolis (2019-2021)
• Department of Motor Vehicle, City & County of Honolulu, Hawai’i (2018-2019)
• Municipality of Anchorage’s Public Transportation Agency (2014-2018)
• Prince George’s County Office of Transportation (2011-2014)
• Maryland Motor Vehicle Administration (2007-2011)
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Kamran Chaudhry, B.E., M.E., P. Eng.
EV Charging Design & Installation Lead - Zero Emission Mobility
April 2022 Page 1 of 3
Summary
Years of Experience
32
Office of Employment
Vaughan, ON
Languages
• English
• Urdu
• Punjabi
• Hindi
Areas of Expertise
• AC/DC Power Systems
• DC Charging System
• Battery Reserve Systems
• EV Charging Systems
• UPS Power Systems
• Standby Power Systems
• Solar/Wind Power Systems
• Operation and Maintenance of
Mission Critical Power Systems
• Load Flow Studies
• Arc Flash Studies
• Power System Modelling
• Power and Grounding Analysis
• Power System Installation,
Commissioning and
Maintenance
• Trouble Shooting on Power
Systems
• Power Systems Training
• Vendor Management
• Contract Management
Professional Summary
Mr. Kamran is an experienced Licensed Professional Engineer with master’s in Electrical Engineering and has expertise in AC/DC/Standby Power Systems for Telecom/IT, Cellular and Data Centre Mission Critical Environments. Kamran is known as a professional with taking self-initiatives and responding to the ever changing, complex industry
demands. He possesses international experience of designing, installation, commissioning, and maintenance of complex Power Systems. His expertise span on building productive relationships with internal and external customers. Kamran is passionate about staying current with new technology and brings a growth mindset. He has a reputation for being a collaborative leader who develops and engages highly productive teams to achieve desired outcomes. Kamran has track record of using exceptional problem-solving skills, taking a root cause analysis approach combined with strong research skills, to develop cost effective and sustainable solutions. He has value added contributions to Electrical Engineering projects across the globe including Pakistan, Middle East, Europe, and North America. In North America he delivered DC and UPS Power Systems including Battery Storage Systems for Bell Canada customers like OPG, Hydro One, OLG, City of Toronto, Government of Alberta, SUNCOR, Toronto Police and many more. Kamran has led training initiatives and established in house expertise among team members to handle Power Systems installation, operation, and maintenance tasks.
Qualifications
Education
Master of electrical engineering (M.E.) with specialization in Power
from University of Engineering and Technology (UET) Lahore (1994)
Bachelor of Electrical Engineering (B.E.) from University of Engineering and Technology (UET) Lahore (1990)
Professional Engineer (P.Eng.) from PEO Training
Power and Grounding Certificate Operation and Maintenance of DC Power Systems
SE Data Centre Technology Training Operation and Maintenance of UPS Power Systems Testing, Control and Protection of Power Systems Leadership Skills
Design Certification from APC
Publications / Presentations
Solar System Designs and Commissioning in Gambia
Power System Feasibility in Ecuador
A8.Page 449 of 969
Kamran Chaudhry, B.E., M.E., P. Eng.
EV Charging Design & Installation Lead - Zero Emission Mobility
April 2022 Page 2 of 3
Awards
• DC Charging Systems 2001
• UPS Power Systems Cutover 2003
• Bell Network Merit Award 2012
• Bell Network Merit Award 2016
• Bell Network Merit Award 2018
• ALPHA DC Charging 2019
• Bell Network Merit Award 2020.
Experience
Motor City Electric, Detroit 2022– April 2022 Senior Electrical Engineer – Power Systems
• Design and conduct Power System Studies, recommend and Propose Advanced Solutions.
• Prepare Single Line Drawings and SKM models for complete Electrical Power Systems.
• EV Charging Schematics and Single Lines
• Battery Charging Systems
• Conduct Arc Flash analysis and Short Circuit Studies and prepare complete Flash Hazard Analysis reports.
• Mentor and Train young Engineers and Technicians on design and construction of Electrical Power Systems HV/MV/LV.
• Ensure that project complies with the project requirements and all engineering standards, applicable codes, best design practices, and specifications.
• Visit job sites of remodeling projects and get engaged in research and resolving drawing interpretation problems, conflicts, interferences, and errors.
Bell Canada, Toronto 2004 – December 2021 Senior Advisor – Network & Power Solutions
• Performed as Senior Technical Specialist Power Solutions with Bell Canada.
• Design and Commissioning of Switchgears, Standby Generators, UPS and DC Power Plants for
Telecom/IT Environment including Central Offices, Data Centers and Mobility.
• DC Charging Systems for Remote Power Over Twisted Cables and EV Charging Systems
• Delivered Power & Grounding Trainings to Field Techs maintaining Bell Canada sites; aligning with
skills development initiatives to train and execute the Power Commissioning & Proactive
Maintenance.
• Installed, operated, maintained, and conducted troubleshooting of UPS, AC and DC Power Systems.
• Executed site Power Audits and prepared professional reports with Engineering recommended for
power solutions.
• Conducted training on Electrical Power Systems.
A8.Page 450 of 969
Kamran Chaudhry, B.E., M.E., P. Eng.
EV Charging Design & Installation Lead - Zero Emission Mobility
April 2022 Page 3 of 3
Emirates Telecommunication, Etisalat, Dubai, UAE 1997 – 2004 Team Lead Power Plants
• Led Power Teams of Engineers and Technicians, 45 in number, with effective contributions as Team
Leader.
• Installed, tested, and commissioned DC Power Systems with Batteries Back-ups, Inverters and UPS
for Fixed & GSM Networks (MSCs, BSCs, RBSs, Mini, Micro and Macro Sites).
• Coordinated projects establishing Transformer and LV Rooms with Protection and grounding
Schemes.
• Conducted commissioning of AMF Panels with PLC Controls and Protections for Mains and
Generators.
• Managed Schematic Drawing preparations and approvals as per Protection schemes and loading Distributions.
PREVIOUS ROLES INCLUDED: Power Engineer | ERICSSON Pakistan (Pvt.) LTD, 1995 - 1997
• Installation, Testing and Commissioning DC Power Systems with Batteries Back-ups, Inverters and UPS for Fixed & GSM Networks (MSCs, BSCs, RBSs, Mini, Micro and Macro Sites).
• Coordination in establishing Transformer and LV Rooms with Protection and grounding Schemes.
• Commissioning of AMF Panels with PLC Controls and Protections for Mains and Generators.
• Schematic Drawing preparations and approvals as per Protection schemes and loading Distributions.
• Lead Power Teams of Engineers and Technicians, 45 in number, with effective contributions as team leader
Assistant Manager, Technical | State Engineering Corporation (SEC), Pakistan 1990 – 1995
• Hands on experience of designing and commissioning of Switch Gears, 132/220 KV Relay and control panels, Fault Locators, for sub stations. Control and Protection relays used were from GE & GEC Alstom
• Executed Power Generation Project of rating up to 360 MW (Steam Turbine) on Sub-Station side and Handled Grid field, Covering Bus Bar & Breakers Arrangements, Protection Schemes, Control DC Plants, and Power Transformers etc.
Memberships
Memberships: Member: IEEE (Institute of Electrical & Electronics Engineers, USA), 2008 – Present Chairman: International Association of Ahmadi Architects and Engineers (IAAAE) Canada, 2016 – Present
A8.Page 451 of 969
Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 1 of 5
Summary
Years of Experience
7+
Office of Employment
Burlington, Ontario
Areas of Expertise
• Zero-Emission Vehicle Implementation
• Zero-Emission Vehicle Modelling
• Zero-Emission Vehicle Operating and Maintenance Cost Forecasting
• Zero-Emission Vehicle Electrical Infrastructure Requirements
• Financial Model Development
• Project Finance
• Transportation Analysis
• Asset Management
• Economic Analysis
Sectors
• Transportation
• Infrastructure
• Real Estate
• Sustainability
Professional Summary
Jamal has over seven (7) years of experience providing advisory services to public and private sector clients across Canada. He is
experienced in modelling the adoption and implementation of Zero-Emission Vehicles. With Wood, Jamal has managed 5+ zero-emission projects, including simulation of electric vehicle implementation and development of operating and capital budget forecasts. Jamal is experienced in a range of consulting services, including financial modeling, business case development, and project management.
Jamal also has previous consulting experience in building sustainability and landscape architecture, working on projects across Canada spanning healthcare, educational, institutional, and commercial real estate sectors. Jamal’s project experience includes project management and development of project documentation, including preliminary and detailed design drawings, quantity takeoffs, cost estimates, and stakeholder engagement presentation materials such as 3D renderings and
site plans.
Qualifications
Education
Master of Business Administration (with Distinction) Schulich School of Business, York University, 2019
Bachelor of Landscape Architecture (Honours) University of Guelph, 2014
Accreditation / Certification
• Certified Associate in Project Management (CAPM): Project Management Institute
• LEED AP Building Design + Construction: Green Business Certification Inc.
• Member, Canadian Society of Landscape Architects
• Member, Manitoba Association of Landscape Architects
• Passed CFA Level 1: Chartered Financial Analyst Institute
Software / Skills
• Microsoft Excel / VBA
• AutoCAD, SketchUp, 2D and 3D Modeling
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 2 of 5
Experience
Senior Consultant, Sustainable Transportation & Asset Management, Wood
City of Charlottetown – Transit Electrification Study (2021-Ongoing)
Deputy Project Manager for supporting the implementation of electrified transit in Charlottetown. The project involved developing bus, facility, and charging equipment specifications to be tendered to public market. The specifications were informed by route modelling such that Charlottetown could procure vehicles and equipment that met its needs. Included multiple workshops with project stakeholders regarding site prioritization and selection, functional programming, and funding application support.
BC Transit – Specialized Battery Electric Bus Modelling (2021)
Deputy Project Manager for specialized battery electric bus (BEB) modelling study enable BC Transit to understand the infrastructure requirements necessary to support the adoption of 110 BEB at their Victoria Handy DART facility. The project involved defining vehicle and charging equipment configurations available for the future adoption and reliably determining per kilometer energy consumption.
Siemens Canada / St. Catharines Transit Commission - Electric Vehicle Study (2021)
Wood was retained by Siemens Canada to assist St. Catharines Transit Commission in assessing the feasibility of electrifying its transit portfolio. Jamal served as Deputy Project Manager for this battery electric bus (BEB) modelling study enable St. Catharines Transit Commission (SCTC) to plan and implement the transformation from diesel to a BEB fleet. Including modelling to simulate BEB performance accurately in a variety of scenarios. These scenarios were used to:
• Test operations across climate seasons, a variety of bus models, with and without on-street charging.
• Identify locations for developing on-route charging such that 98% of existing blocks could be successfully electrified with as few as two on-route locations.
• Allow SCTC to best understand the limits and opportunities of operating BEBs on their network, tailored to their operating context. These simulations allowed SCTC to visualize in dashboard format which aspects of its current service are optimal to electrify and which routes require additional service adjustments to implement BEB technology.
A key ZES output is the total electrical infrastructure and equipment implications of fleet electrification – including total energy consumption, peak power loads, daily cost savings, and daily emissions reductions.
Canada Infrastructure Bank (CIB) – ZEB Program - Lender’s Technical Advisor (2021-
Ongoing)
Deputy Project Manager supporting the CIB to establish operating cost savings for the implementation of electric school and transit buses in Canada. Developed normalized approaches and methodologies to measure operating and maintenance cost savings of electric buses compared to conventional diesel buses. The project scope includes identifying the cost savings for each fleet operator (i.e., school districts and transit agencies) that will be used to structure loan repayments.
York Region Transit – Fleet Consulting Services (2021-Ongoing)
Wood was contracted for a three-year retainer to complete a wide range of consulting services for York Region Transit, including facility and fleet electrification transition planning and electric vehicle technical specification development. Wood also completed an electric vehicle jurisdictional scan to assess the available specialized transit charging infrastructure available on the market. Jamal is providing advisory services to York Region Transit across delivery of multiple retainer projects.
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 3 of 5
Town of Oakville - Electric Bus Feasibility & Roll Out Plan Project (2020-2021)
Wood was retained by the Town of Oakville to complete an electric bus needs assessment and rollout plan. This engagement included a holistic review of Oakville Transit’s facilities and operations, market scan of available specialized electric vehicles and electric vehicle charging infrastructure, as well as a peer review of comparable municipalities and transit portfolios, and will culminate in the implementation of a recommended fleet procurement strategy, including the required associated infrastructure, fleet and other capital expenditures.
Halifax Transit - Electric Bus Feasibility & Roll Out Plan Project (2021)
Deputy Project Manager for battery electric pilot range simulation for Ragged Lake Transit Centre (RLTC) of sixty (60) 40-ft buses. Wood provided Halifax Transit with multiple simulations and scenarios evaluating different operational impacts to understand electrification feasibility, including total daily power demand and peak power demand throughout the scenario simulations.
Nalcor Energy – Facility Development Cost Benefit Analysis (2020-2021) Jamal developed and oversaw financial analysis in modelling capital and operating costs and benefits for 13 scenarios facility aimed at housing Nalcor Energy staff and operations. Reviewed benefits associated with lower travel times and accident rates for off and on-site facility options. This work included providing a comparative analysis between alternatives as well as summarizing additional unquantified costs and benefits to be considered in the decision making stages of the project.
Senior Analyst, Infrastructure Advisory & Transactions, EY Corporate Finance
Edmonton Regional Transit Service Commission, Business Case & Operating Financial Pro Forma Model, Edmonton, Alberta
EY was engaged to develop a business case exploring the costs, benefits and impact of a Regional Transit Service Commission for Edmonton and the twelve surrounding municipalities to deliver an improved transit experience for residents of the Edmonton Metropolitan Region. Jamal developed the financial model for the business case, forecasting the existing operations performance and tax impact for each municipality as well as the expected tax impact resulting from the Regional Transit Services Commission.
Transport Canada, VIA Rail High Frequency Rail Market Sounding, Ontario
EY was engaged by Transport Canada as part of the due diligence for a major passenger rail transportation project. Market sounding sessions were designed to solicit critical insights from private sector market participants into the proposed High Frequency Rail project. Jamal assisted throughout the market sounding process and in the development of the final report highlighting findings of the market sounding project. Jamal coordinated market participants from international and domestic companies across a range of relevant industries applicable to the project, including operators, contractors, traditional lenders and investors.
Senior Analyst, Development Finance, Replay Destinations
Luxury Real Estate Development, Hotel & Residences, Antigua and Barbuda, West Indies
Jamal worked as part of an international Real Estate development firm (Replay Destinations) on the twin-island state of Antigua and Barbuda in the West Indies. Jamal developed a dynamic operating pro forma to automate the importation and updating of the live project reporting model, including projected and actual sales, infrastructure and construction costs, and regular project expenses, and coordinated with internal accounting teams to develop new integrated purchase order workflow tied to the pro forma. Jamal coordinated with local and international vendors, contractors, and lenders, maintaining accurate
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Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 4 of 5
cash flow forecasting to track project performance and contribute to capital draw requests and capital needs forecasts. Jamal also conducted construction quantity take-offs and costing estimates using CAD and PDF format drawings and coordinated with contractors and consultants throughout design and initial construction and site infrastructure development phases.
Landscape Architect, Sustainability Specialist, WSP Canada Inc. (MMM Group Ltd.)
Humber River Hospital, LEED Documentation and Sustainability Certification, Toronto,
Ontario
Jamal completed comprehensive LEED documentation and associated sustainability certification submission preparation and compliance assurance throughout design and construction phase of the project, including quantity take-off measurements of architectural drawings to ensure sustainability targets and design specifications were in compliance with LEED requirements.
Joseph Brant Memorial Hospital and McMaster University, Halton McMaster Family
Health Centre / Joseph Brant Memorial Administration Building, Burlington, Ontario
Completed review and analysis of project drawings and construction reporting to ensure project compliance with sustainability requirements. This joint initiative between Joseph Brant Memorial Hospital and McMaster University incorporates research, clinical and administrative spaces. Totaling approximately 56,000 sq. ft. and targeting LEED Silver, key sustainable strategies included a 50% water usage reduction and total energy usage reduction of 32% less than MNECB benchmarks.
Hanlan Feedermain Multi-Use Trail Feasibility Study & Design
Completed comprehensive site visits, developed inventory and analysis to inform feasibility study of multiple trail alignments in coordination with design and installation of the Hanlan Feedermain in Mississauga, ON. Worked with Region of Peel and City representatives to develop boulevard multi-use trail alignment along portions of Tomken Road, Cawthra Road, and Eastgate Parkway. Assisted in preparation of feasibility study report and AutoCAD production of preliminary and detailed trail designs and signage plans along all three road sections.
Selkirk Regional Health Centre
Completed site visits, project documentation review and analysis as well as monthly reporting to ensure project maintained compliance with sustainability targets throughout design and construction. Included specification and verification of high efficiency fixtures, and associated sustainability measures.
Lac du Bonnet Fire Attack Station
Completed review of project design and construction documentation to ensure project achieved Power Smart designation under the Manitoba Green Building Program. The 16,000 sq. ft. remote fire response base included equipment warehouse, offices, radio and operations room as well as tarmac / runway for response team vehicles. The project included heat recovery measures, high insulation wall design and occupancy sensors to improve energy efficiency, in addition to enhanced commissioning to ensure the
building maintains optimal performance throughout operation.
Shepard Municipal Reserve Site, Athletic Tournament Park
Coordinated site drawings, site visit documentation and analysis, and facilitated client and stakeholder engagement meetings in the development of Tournament Athletic Facility on a 40 acre site in the Hamlet of Shepard, Calgary, AB. Prepared engagement presentations and facilitated collection and analysis of
A8.Page 455 of 969
Jamal Nureddin, MBA, LEED AP, CAPM Senior Sustainable Transportation Consultant
April 2022 Page 5 of 5
relevant community association groups and associated stakeholders to shape the Conceptual Plan for the future Tournament Athletic Facility.
Icefields Parkway Highway, Niblock and David Thompson Entry Gate Design
Completed site assessment, conceptual and detailed drawings in coordination with various disciplines for
the total redesign of two entry points onto Icefields Parkway within Banff National Park. Assisted in coordination of 6 consulting disciplines ranging in architectural, civil, transportation planning, environmental and geotechnical testing.
Galt Gardens Master Plan Redesign
Jamal prepared stakeholder engagement materials and facilitated collection of stakeholder feedback, including analysis to inform the conceptual redesign of the historic urban park in Lethbridge, AB. Completed detailed site analysis, public engagement, urban design as well as budget costing and construction estimates.
Additional Institutional Project Experience - Sustainable and Energy Efficiency LEED Consulting
• Region of Waterloo Courthouse Renovation, Waterloo, ON
• St. Thomas Elgin General Hospital Redevelopment, London, ON
• Sage Creek School, Winnipeg, MB
• Seven Oaks Renal Dialysis Centre, Winnipeg, MB
• Park Manor Care Home, Winnipeg, MB
• Morden Long-Term Care Facility, Morden, MB
• Winnipeg Convention Centre Expansion, Winnipeg, MB
• East End Community Centre, Winnipeg, MB
Professional History
• Wood (2020 – Present)
• Replay Destinations (Freetown Development Ltd.) (2019 – 2020)
• EY Orenda Corporate Finance (2019)
• WSP Canada Inc. (2013 – 2017)
o Landscape Architect & Sustainability Specialist (2015 – 2017)
o Sustainability Specialist (Green Building Consultant) (2014 – 2015)
o Landscape Designer (2013 – 2014)
A8.Page 456 of 969
Bridget Baker Zero-Emission Mobility Consultant, USA
March 2022 Page 1 of 2
Summary
Years of Experience
3+
Office of Employment
Denver, Colorado
Languages
• English
Areas of Expertise
• Fleet Data Management
• Electric Vehicle Suitability Assessments
• Electric Vehicle Supply Equipment Assessments
• Emissions Inventories
• Fleet Utilization & Right-Sizing
• Electric Vehicle Charging Optimization & Management
Sectors
• Fleet
• Utilities
• Transit
• Energy
Professional Summary
Ms. Baker has over three years’ experience guiding public and private sector fleets in data-driven decision making related to the adoption of alternative fuel technologies. From electric vehicle suitability and supply equipment analyses to utilization studies and emissions inventories, Bridget is motivated to help fleets meet emissions reduction goals while experiencing operational and total cost of ownership savings.
Collaborating with national labs, the DOE, utilities, and governments across the U.S, she has lead projects that have resulted in a greater understanding of what it will take to support the adoption of electric vehicles on a national scale. Bridget has also partnered with OEMs to educate fleets on available technologies and support EV procurement.
Backed by an in-depth understanding of fleet operations and the power of telematics data, she looks forward to facilitating
fleet transitions to alternative fuels while considering the day to day and broader impacts of their implementation.
Qualifications
Education
Boston University (2014-2018) BA, Environmental Analysis & Policy, International Relations
Harvard University, Extension School (2020-2023) ALM, Sustainability
Graduate Certificate, Sustainable Cities & Communities (2020-2021)
Certificate, Sustainable Business Strategy (2022)
Graduate Certificate, Corporate Sustainability & Innovation (2022-2023)
Training & Learning
• Sustainable Business in the 21st Century
• Law and Policy of Climate Change: Influencing Decision Makers
• Transportation and Sustainability
• Sustainable Cities
• Critical Analysis of Environmental Systems
• Sustainability and Environmental Management
• Confronting Climate Change
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Bridget Baker Zero-Emission Mobility Consultant, USA
March 2022 Page 2 of 2
• Innovative Technologies and Practices for Climate Change Resiliency
• Sustainable Business Strategy
• Standard Installation Certification
Publications
• Booth, S., Bennett, J., Helm, M., Arnold, D., Baker, B., Clay, R., Till, M., & Sears, T. 2022. Identifying Electric Vehicles to Best Serve University Fleet Needs and Support Sustainability Goals. National Renewable Energy Laboratory. NREL/TP-5400-81596.
• Booth, S., Bennett, J., Helm, M., Arnold, D., Baker, B., Clay, R., Till, M., & Sears, T. 2022. Impacts of Increasing Electrification on State Fleet Operations and Charging Demand. Golden, CO: National Renewable Energy Laboratory. NREL/TP-5400-81595.
Experience
Transportation Analyst, Sawatch Labs, March 2019-March 2022
• Analyzed over 70 million trips and 500 million miles of telematics data for 70+ fleets in 30+ states.
• Composed and delivered analytics results with the potential to save fleets over $220 million in total and 225,000 tons of GHG emissions annually.
• Coordinated with OEMS, utilities, universities, governments, national labs, and federal agencies to forecast, support, and manage the adoption of alternative fuel technologies.
• Developed and improved analytics products for vehicle suitability assessments, fueling infrastructure placement, and emissions inventories.
• Implemented and managed telematics systems for 70+ project and commercial clients with high quality customer success, creating custom reports focused on fuel use, preventative maintenance, and driver safety.
Professional History
• Wood (March 2022 – Present)
• Sawatch Labs (March 2019 -March 2022)
.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 1 of 7
Summary
Years of Experience
35 (<1 with Wood)
Office of Employment
Burlington, Ontario
Highlights
• 35+ years of experience in
transit maintenance, vehicle
specification
• Inspected over 6+ electric
buses, and 600 diesel buses for
various transit agencies
• Tremendous experience in job
function and process mapping
for maintenance activities
Areas of Expertise
• Fleet & Facilities Management
• Asset Management
• Fleet Procurement
• Fleet Standard Operating
Procedures
• Transit & Fleet Maintenance
• Maintenance Training
• In-Line Vehicle Inspection
Professional Summary
Rick Baltzer is a Senior Fleet Consultant with Wood’s Sustainable
Transport & Asset Management Solutions practice. Rick
specializes in asset management, fleet procurement, fleet SOPs,
maintenance training and in-line vehicle inspection. Rick brings
a proven track record of over 35 years of fleet management
service. He is a licensed diesel mechanic who has risen through
the ranks over his career.
Prior to joining Wood, Rick worked at Burlington Transit and
City of Burlington Fleet Services in the development and growth
of its joint transit procurement and maintenance initiatives. He
has extensive senior level experience with major transit
companies and services, as well as business development
optimization across the North American transit industry. Rick’s
insights and experience are widely respected in the areas of
transit and fleet maintenance.
Recently, Rick has supported several fleet reviews focusing on
NRVs including the Halton Region Fleet Management Review
and Town of Oakville Fleet Utilization & Optimization Review.
Rick worked with TTC on ebus manufacturer audit, vehicle
specification and Canadian content audits.
Qualifications
Education
Business Administration Diploma, Human Resources, Sheridan
College, 1987
Ministry of Colleges and Universities, Class “A” Mechanics
License, Automotive Apprentice Program, Honours Standing,
Mohawk College, 1980
Registrations / Certifications / Licenses
310T Truck and Coach Mechanic
310S (Automotive) Technician License
A8.Page 459 of 969
Richard Baltzer
Transit Fleet Specialist
January 2021 Page 2 of 7
Experience
Wood, Transit Fleet Specialist (2020 – Present)
Senior Technologist
Transit Windsor Bus Lifecycle Study, Transit Windsor
Delivery of a 20-year business plan for City of Windsor on operating transit bus fleet, assessing condition
of fleet and developing an optimal lifecycle and replacement plan for fleet. Reviewing in house staff skills
and identify training opportunities for maintenance staff. Role was to inspect the vehicles for this project.
Senior Technologist
Fleet & Asset Management, Toronto Transit Commission (TTC)
Development of new lifecycle model to identify optimum age of retirement for TTC using operational,
capital and labour costs. Conducted fleet condition assessment on 96 units. Reviewed hybrid bus
technology and lessons learned for TTC operations and cost of operating over lifecycle. Role was to
inspect the vehicles for this project.
Senior Technologist
Bus In-Line Inspection, Toronto Transit Commission (TTC)
Quality assurance for 213 Nova low-floor 40 foot buses for the TTC. Project included managing project
costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the TTC built at
Nova plant. Contract extended for inspection of another 97 buses in 2017-2018. Role was to inspect the
vehicles for this project.
Senior Technologist
Bus In-Line Inspection, York Region Transit
Quality assurance for 17 Nova low-floor 40 foot buses for the YRT. Project included managing project
costs, inspector daily inspection logs, weekly reports and final testing on all vehicles for the YRT built at
Nova plant. Inspecting another 40 buses in 2016-2017 bus build year. Role was to inspect the vehicles for
this project.
Senior Technologist
Fleet & Asset Management, Sarnia Transit
Sarnia Transits vehicle lifecycle and state of good repair deficit. Project included inspecting 100% of
fleet and reviewing maintenance practice to determine optimum vehicle retirement age. Examined
alternative propulsion fleets of hybrid, CNG and electric buses to provide short-term and long-term
direction of overall fleet propulsion. Role was to inspect the vehicles for this project.
Senior Technologist
Fort Saskatchewan Vehicle Specification and Quality Assurance, Fort Saskatchewan Transit
As part overall project team to bring conventional transit to the area of Fort Saskatchewan. Project
included identifying vehicle needed for operations through market scan, developed technical
specifications and evaluated vendor vehicles, and quality assurance during build period of bus. Role was
to inspect the vehicles for this project.
A8.Page 460 of 969
Richard Baltzer
Transit Fleet Specialist
January 2021 Page 3 of 7
WSP, Transit Fleet Specialist (2015 – 2020)
Contract Services to the Town of Oakville
Town of Oakville
Inspection and monitoring of Transit Coach Refurbishments
Digital Electric Contract Services
Transport Canada/Grand River Transit
Installation and training of a vehicle/driver lookout device in conjunction with Transport Canada and
Grand River Transit.
Neopart, Warehouse Leadhand (2013 – 2020)
• To assist in the operation of the warehouse and provide support to the office staff.
• Train staff on the “Inventory Management” software.
• Assist in the Health and Safety, WHMIS and First Aid.
• Provide product information for tenders, quotes, and request for proposals/information documents.
• Product research and sourcing.
• Trouble shooting part’s issues, cross referencing.
• Product delivery and pick-up.
• Warehouse receiving and delivering of products.
• Process RMA’s (Product Returns) for credit.
• Process third party documents for product delivery.
Neopart, Warehouse and Facility Manager (2011 – 2013)
Liaison with the Vice President and Director of Neopart Canada in setting up and managing the “Parts
Distribution Warehouse” for Neopart LLC who was awarded the TIM’s (Transit Inventory Management
Project) contract through Metrolinx to provide parts and services to Transit Properties in Ontario and
throughout Canada.
• Hire warehouse staff and drivers.
• Set-up warehouse and office, arrange for racking and shelving, lift devices, trucks, packaging
materials, office furniture and equipment.
• Finalized building acceptance from leasing agent.
• Learn “Inventory Management” software and train staff.
• Control and managed the Warehouse and Facility budget – short term/long term.
• Register and obtain CVOR. (Commercial Vehicle Operators Registration)
• Prepare annual budget for – Operating and Capital.
• Set-up Health and Safety, WHMIS and First Aid.
• Develop and prepare tenders, quotes, request for proposals, and request for information documents.
A8.Page 461 of 969
Richard Baltzer
Transit Fleet Specialist
January 2021 Page 4 of 7
• Initiate, prepare and issues purchasing documents in conjunction with the
• Purchasing Department policies.
• Develop and prepare reports, information and recommendation documents.
• Maintain and update fixed asset inventory.
• Manage and control all contract services related to warehouse, fleet and the building maintenance.
• Develop, prepare and initiate Standard Operating Procedures (SOPs).
• Review and update as required legislated policies, operating procedures, contractual agreements.
• Initiate and/or oversee fleet, equipment and building maintenance and repairs.
• Provide updates and recommendations to the Director, of legislative and technical changes affecting
the staff, fleet, equipment and building.
Secondary Activities:
• Participant on the Neopart Management Team.
• Oversee Health and Safety as the certified workplace member of OHSA.
• Participant on the Metrolinx Technical Committee for parts and service review for the TIMS project.
• Product research and sourcing.
• Trouble shooting part’s issues, cross referencing, onsite visits to Transit Properties and vendors.
• Emergency and after hours support.
• Warehouse receiving and delivering of products
Transit Maintenance Project Coordinator, City of Burlington (2010 – 2011)
Control and management of the maintenance annual Operating budget of approximately $4.5 million.
• Control and management of the maintenance Capital budget – short term/long term.
• Annual budget preparations for the maintenance area – Operating and Capital.
• Develop and prepare tenders, quotes, request for proposals, and request for information documents.
• Initiate, prepare and issues purchasing documents in conjunction with the Purchasing Department
policies.
• Develop and prepare reports, information and recommendation documents for senior management
and council.
• Maintain and update fixed asset inventory.
• Manage and control all contract services related to fleet and the building maintenance.
• Arrange and schedule repairs and servicing of our external clients.
• Develop, prepare and initiate Standard Operating Procedures (SOPs) for the maintenance area.
• Review and update as required legislated policies, operating procedures, contractual agreements.
• Initiate and/or oversee fleet, equipment and building maintenance and repairs.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 5 of 7
• Provide updates and recommendations to the Operations Manager and the Director of Transit and
Traffic, of legislative and technical changes affecting the staff, fleet, equipment and building.
• Provide training to new Maintenance Supervisor.
Secondary Activities:
• Participant on the Transit Management Team.
• Certified member of the Transit Health and Safety Committee in association with OHSA.
• Participant on the Regional Trunk Radio System Replacement Team. ($18 million project budget)
• Participant on the Metrolinx Joint Vehicle Procurement Project.
• Participant on the Metrolinx Transit Inventory Management Project (TIMS)
• Participant on the City of Burlington Environmental Assessment Team.
• Participant on the City of Burlington CVOR (Commercial Vehicle Operators Registration) Team.
• Participant on the City of Burlington Fleet Management System Project.
• Participant on the City of Burlington/Metrolinx Fare Collection Project. (Presto)
Transit Maintenance Supervisor, City of Burlington (1986 – 2010)
• Maintenance Supervision of the conventional, paratransit and support fleet of vehicles.
• Maintenance Supervision of the Operation/Maintenance facility.
• Control and management of the annual Operating budget. Approximately $4.5 million for 2009.
• Control and management of the annual Capital budget – short term/long term. Approximately $4.6
million for 2009.
• Prepare and participate in the annual budget process for the maintenance area – Operating and
Capital.
• Develop and prepare tenders, quotes, request for proposals, and request for information documents.
• Initiate, prepare and issues purchasing documents in concert with the Purchasing Department.
• Perform new vehicle inspections at supplier sites.
• Arrange for the acceptance and registration of new vehicles into the fleet.
• Arrange for the decommissioning of retired vehicles from the fleet.
• Develop and prepare reports, information and recommendation documents for senior management
and council.
• Oversee and participate in the daily operations of the Transit maintenance stock room.
• Oversee and participate in the annual inventory, purchasing policies and audits of the materials,
supplies and services.
• Maintain and update annually the fixed asset inventory of fleet and facility.
• Manage and control all contract services related to fleet and the building maintenance.
• Oversee contract service personnel; bus cleaners, tire service, HVAC, etc.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 6 of 7
• Arrange and schedule repairs and servicing of our external clients.
• Prepare and issue billing documents for our external clients.
• Develop, prepare and initiate Standard Operating Procedures (SOPs) for the maintenance area.
• Review and update as required legislated policies, operating procedures, contractual agreements.
• Initiate and oversee fleet, equipment and building maintenance and repairs.
• Complete and update all annual, semi-annual certifications, licensing and MTO subsidy forms.
• Schedule and oversee all aspects of vehicle maintenance: i.e. MTO brake and safety inspections,
emission testing, drivetrain repairs, structural repairs, destination signs, fare collection equipment,
two-way radio system, bike racks, etc.
• Prepare for annual MTO Fleet inspections/audit.
• Investigate vehicle and facility accident/incidents. Process necessary documentation for resolution.
• Initiate, prepare, issues and finalize insurance claims. Correspond with insurance agents and brokers.
• Oversee and supervise a staff of 13 union and non-union employees. Seven mechanics, four mechanic
helpers, one maintenance clerk and one parts coordinator.
• Develop staff job descriptions and duties.
• In concert with Human Resource prepare and issue job request documents, perform interviews and
hire staff.
• Develop and manage staff working schedules, vacation schedules and training programs.
• Provide updates and recommendations to the Operations Manager and the Director of Transit on
legislative and technical changes affecting staff, fleet, equipment and building.
• Review and update hardware/software for fleet management, inventory, fuel, building HVAC system,
building fire suppression system, vehicle maintenance – Thermo King, Allison, Cummins, Detroit
Diesel, Webasto, Vapor Door systems, Ricon lifts, Electrical multiplexing, Snap-on scanner, Pro-link
scanner.
• Manage and maintain MOE waste removal for Operation/Maintenance facility.
Secondary Activities
• Participant on the Transit Management Team.
• Certified member of the Transit Health and Safety Committee in association with OHSA.
• Participant on the Regional Trunk Radio System Group.
• Participant on the Metrolinx Joint Vehicle Procurement Project.
• Participant on the Metrolinx Transit Inventory Management Project (TIMS)
• Participant on the City of Burlington Environmental Assessment Team.
• Participant on the City of Burlington CVOR (Commercial Vehicle Operators Registration) Team.
• Participant on the City of Burlington Fleet Management System Project.
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Richard Baltzer
Transit Fleet Specialist
January 2021 Page 7 of 7
• Participant on the City of Burlington/Metrolinx Fare Collection Project. (Presto)
Apprentice Diesel Mechanic/Diesel Mechanic, City of Burlington (1977 – 1986)
• Performed mechanical maintenance duties transit fleet/facility.
• Lead hand responsibilities on the P.M. shift.
• Served as acting supervisor of maintenance in the absence of the Mechanical Supervisor.
• Represented maintenance on Health and Safety committee.
• Performed stockroom activities, ordering and stocking parts, charging out parts to work orders,
assisting in annual inventory count.
Labourer/Mechanic’s Assistant, City of Burlington (1975 – 1977)
• Performed mechanical functions and assistance to the maintenance groups through the Public Works,
Recreation and Transit departments.
• Worked in the Public Works as a labourer and lead hand on the asphalt road gang and leaf pickup.
• Part of the winter control crews plowing, salting and snow removal.
Professional History
• Wood, Transit Fleet Specialist (2020 – Present)
• WSP, Transit Fleet Specialist (2015 – 2020)
• Neopart Canada, Warehouse Leadhand (2013 – 2015)
• Neopart Canada, Warehouse and Facility Manager (2011 – 2013)
• City of Burlington/Burlington Transit, Maintenance Project Coordinator (2010 – 2011)
• City of Burlington/Burlington Transit, Ontario Transit Maintenance Supervisor (1986 – 2010)
• City of Burlington, Apprentice Diesel Mechanic/Diesel Mechanic (1977 – 1986)
• City of Burlington, Ontario Labourer/Mechanic’s Assistance (1975 – 1977)
A8.Page 465 of 969
Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 1 of 4
Summary
Years of Experience
11
Office of Employment
Burlington, Ontario
Areas of Expertise
• Project and Program
Management
• Knowledge and Innovation
Management
• Standards Development
• Utility & OEM Engagement
• Zero-Emission Bus (ZEB)
Deployment Strategy
Development and
Implementation
• Autonomous Shuttle (AS)
Deployment Planning
• Funding and Financing Pursuits
for ZEB and AS
• Economic, Environmental,
Social and Governance (EESG)
Benefits Estimation
• Business Case Development for
ZEB Adoption
• Policy Development
Sectors
• Transportation
• Infrastructure
• Innovation
• Sustainability
• Financing/Funding
• Public Sector Policy
Development
Professional Summary
Abhishek has over eleven (11) years of experience in the
sustainable energy and transportation sector out of which seven
(7) were focused on technology innovation and four (4) in
sustainable transportation technology deployment across public
fleets in Canada. He is experienced in assisting public and
private sector clients in managing the entire fleet transition
process including business case development, EESG benefit
estimation, pursuing funding/financing, RFI/RFP development,
and operational performance analysis. He has experience in
managing large scale fleet transition Program comprising
multiple municipalities while also assisting individual
municipalities in capital budget forecasting, business case
development and knowledge management. He has been closely
associated with the development of the SAE J3105 high-power
charging standard for electric buses.
Dr. Raj has liaised with the utility sector in Canada and vehicle
and charging equipment manufacturers in Canada to develop
standards focusing on charging and operational performance
assessment for ZEB.
Dr. Raj has also managed a Program focusing on enhancing
Innovation in Sustainable Transportation sector and developing
commercialization pathways in close collaboration with public
and private sector industry and academia. This has resulted in
the development of Industry white papers, industry standards,
policy documents focusing on sustainable transportation.
Qualifications
Education
Doctorate of Philosophy (Ph.D.) in Mechanical Engineering
University of Waterloo, Canada, 2017
Masters of Science in Mechanical Engineering
Masdar Institute of Science and Technology, UAE, 2012
Bachelor of Technology in Mechanical Engineering
Vellore Institute of Technology, India, 2010
Accreditation / Certification
• Project Management Professional®
Software / Skills
• C++, MATLAB, NVivo, Microsoft Office
• AutoCAD, ANSYS Fluent, GHGenius
A8.Page 466 of 969
Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 2 of 4
Experience
Senior Consultant, Sustainable Transportation & Infrastructure, Wood (November
2021 onwards)
ZEB Project Lead and R&D Funding Program Manager, Canadian Urban Transit
Research and Innovation Consortium (CUTRIC)
Pan-Canadian Battery Electric Bus Demonstration and Integration Trial (2017-2021)
CUTRIC initiated a multi-stakeholder Program with municipalities, utilities and manufacturers to deploy
standardized electric buses and chargers across various jurisdictions in Canada. Dr. Raj served as the Lead
and was involved in all the aspects of the program that include standardization of charging (EVSE) and
performance evaluation criteria, benefit estimation, business case development, funding application
development, operational deployment, data architecture development, and program management. Dr. Raj
has been associated with the development of SAE J3105 charging standard for high-power charging. He
has contributed to several industry white papers emanating from this project that present the global scan
of the technology, identify existing gaps and provide overall recommendations. Dr. Raj developed a
robust Program Management framework and guidance documents to ensure regular updates from
Program participants and sharing of insights based on the analysis of the operational data collected from
all ZEB operators.
Dr. Raj has closely worked with municipalities and have successfully pursued multiple funding and
financing opportunities for them in line with the municipal byelaws and have also developed successful
bids in response to RFIs and RFPs. In order to address the inverted cost structure that zero-emission bus
exhibits, Dr. Raj has conducted financial modelling for revenue flows and have conducted consultations
with various banks, infrastructure companies, utilities and manufacture to explore different financing
models. The findings of this exercise were shared with Federal Government agencies in the form of a
report with recommendations for a new funding mechanism design. Dr. Raj has also contributed to the
design and development of a Joint Procurement model for ZEB that can provide cost benefits to the
municipalities.
Consultation outreach initiative with policymakers and utility stakeholders (2017-2021)
Multiple outreach initiatives with the focus of educating the policy makers were made to the Federal,
provincial and municipal governments to identify the opportunities, challenges and policy solutions
associated with large scale fleet transition. He also participated in close dialogue with the utilities all
across Canada to understand the opportunities and challenges that utilities face with respect to providing
charging services on behalf of the transit agencies. The outcome of this dialogue with key stakeholders
among government, utility, City representatives and the manufacturers around the opportunities and
challenges associated with fleet electrification were presented as policy recommendation in the public
launch of a report developed by Dr. Raj. Dr. Raj has also contributed to various feasibility analysis for
utility clients to assess capability of the utilities to support bus fleet electrification for municipalities.
A8.Page 467 of 969
Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 3 of 4
National Smart Vehicle Joint Procurement Initiative (2021)
CUTRIC initiated a project focusing on the standardization and deployment of electric, low -speed
automated shuttle technologies. Abhishek served as the interim Project Manager for this project and was
instrumental in managing outreach with clients and the suppliers with respect to the finalization of
specifications, routes and the quantification of benefits. This initiative will standardize communication,
charging (EVSE) and infrastructure requirements across the spectrum for the manufacturers in order to
make this technologically viable for public implementation across routes.
Research and Development Funding Program (2020-2021)
CUTRIC provided funding to promising multi-stakeholder, collaborative projects focusing on Sustainable
Transportation between industry and academia across various stages of development. Abhishek served as
the Program Manager for this funding initiative and have assessed funding applications, conducted the
contracting, assessed the Key Performance Indicators (KPIs) from these projects, monitored the progress,
and identified commercialization pathways for the Intellectual Property developed. This Program has
served to address the gap between Industry research requirements and the capabilities available in
Canadian Academia.
Researcher, University of Waterloo, Canada
Emission reduction pathway development for natural gas and ethanol fuels (2013-2017)
Abhishek worked as a Researcher at University of Waterloo to develop catalyst technology to reduce the
emissions from natural gas and ethanol combustion. Abhishek designed and fabricated a novel particle
diagnostics system by integrating fueling, ignition, optical sampling, and pneumatic sampling systems to
evaluate emissions from catalytic hydrocarbon combustion. He also developed numerical models for the
predictive assessment of carbon emissions and pollutant particle evolution from natural gas and ethanol
fuels. He designed and managed the installation of the drop-tube combustion reactor at the University of
Waterloo to simulate the fuel combustion process and integrated diagnostics systems for ease of analysis.
He also designed and engineered a particle sampling and diagnostics system to conduct analysis on
Particulate Matter emanating from diesel fuel. Abhishek also He was awarded the Waterloo Institute of
Technology NanoFellowship Award due to his groundbreaking findings that resulted in several peer-
reviewed publications.
Research Assistant, Masdar Institute of Science & Technology, United Arab
Emirates (UAE)
Design and development of hydrogen fuel cell vehicle test rig (2010-2012)
Abhishek designed and developed a fuel cell vehicle test rig by integrating electric and fluidic
components to simulate the actual driving cycle of a vehicle. He also developed a numerical code to
assess the performance of hydrogen fuel cells in vehicles under standard driving conditions in terms of
GHG reduction, water production, and power output. He also made quantified measurements with
respect to water accumulation in the fuel cell stack and correlated it to fuel cell stack failure.
Design of HVAC system and estimation of carbon footprint (2011-2012)
A8.Page 468 of 969
Abhishek Raj, PhD, PMP®
Senior Consultant, Sustainable Transportation &
Infrastructure
November 2021 Page 4 of 4
Abhishek contributed to the design of a 30 MW district-cooling based urban HVAC system and conducted
carbon footprint estimation with respect to the existing conventional HVAC system.
Academia & Industry Teaching
Dr. Raj has worked with various academic universities to promote educating the next generation
of leaders. His pedagogical focus is on Engineering as a profession and his focus is on the following
courses:
• Engineering Thermodynamics
• Fluid Mechanics
• Introduction to Combustion
• Engineering Workplace Skills II: Developing Effective Plans
• Professionalism and Ethics in Engineering Practice
Professional History
• Wood (November 2021 – Present)
• CUTRIC (2017 – 2021)
o Zero Emission Bus (ZEB) Project Lead and R&D Funding Program Manager (2020 – 2021)
o National Project Lead (2018 – 2020)
o Junior Project Development Officer (2017-2018)
• University of Waterloo (2013-2017)
• Masdar Institute of Science & Technology (2010 – 2013)
A8.Page 469 of 969
Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 1 of 4
Summary
Years of Experience
5
Office of Employment
Remote, New Brunswick
Languages
• English
• French
Areas of Expertise
• Zero-Emission Vehicle Implementation
• Zero-Emission Vehicle Performance Modelling
• Zero-Emission Vehicle Operating and Maintenance Cost Forecasting
• Zero-Emission Vehicle Electrical Infrastructure Requirements
• Non-Traditional Transit Solutions
• Transportation Analysis
• Municipal Asset Management
• Economic Analysis
Professional Summary
Matthieu is a consultant experienced in modelling the adoption and implementation of Zero-Emission Vehicles. With Wood,
Matthieu has supported eight (8) zero-emission projects as a analyst and project coordinator. His background in transportation gives him the technical skills to efficiently evaluate the adoption of battery-electric vehicles, including operational and infrastructure needs.
Matthieu completed his master’s degree in Transportation Engineering at the University of New Brunswick before moving into a consulting career in 2019. The focus of his research was on understanding emergent non-traditional rural transit, Volunteer Driver Programs, for incorporation into transportation planning. Matthieu has experience working for the Federal Government where he was involved as the primary analyst reviewing interprovincial trucking movements to inform policy development. Matthieu’s experience focused on analytics for supporting evidenced based decision making, having worked
on projects involving road, rail, maritime, and air transportation modes.
Qualifications
Education
Master of Science, Transportation Engineering, University of New Brunswick, NB, 2019
Bachelor of Science, Transportation Engineering, University of New Brunswick, NB, 2016
Publications / Presentations
• Developing Transportation Engineering and Planning Metrics for Rural Volunteer Driver Programs. Washington D.C., USA, January 2019.
• A Community-Based Approach to Addressing Transportation Needs for Rural Older Adults in Canada: Progress in Research. Taipei, Taiwan, Nov 2018.
• The Development and Application of a Maturity Model to Understand Volunteer Driver Program Practices. Gatineau QC, Canada, June 2018.
• How many New Brunswickers rely on Organized Volunteer Driver Programs? Preliminary tools and approaches to help us find the answer. Winnipeg MB, Canada. May 2017.
A8.Page 470 of 969
Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 2 of 4
Awards
• Transport Canada Scholarship in Economics, Efficiency and Competitiveness in Transportation, 2017
• Transportation Association of Canada Civil Division Scholarship, 2017
• Thomas H. Prescott Scholarship in Transportation, 2017
Experience
Consultant, Sustainable Transportation & Asset Management, Wood
Antigua and Barbuda – Transport Electric Consultancy
Zero emission modelling analyst for the adoption of electrified transit and taxi services on the islands of Antigua and Barbuda.
Arlington Regional Transit – Zero-Emission Fleet Transition
Zero emission modelling analyst for the adoption of battery-electric and hydrogen fuel-cell buses in Arlington Virginia.
City of Saint John – Low-Carbon Migration Strategy
Project Coordinator for in developing the City of Saint John’s Low-Carbon Migration Strategy. The goal of the project was to identify the City’s preferred pathway to meet its zero-emission goals. This was accomplished through an analysis of the City’s fleet operations and a review of technologies, policies, and actions that could be taken to lower emissions. A green fleet plan was produced to compare varying procurement strategies with a focus on battery-electric and hydrogen-fuel cell vehicles to replace municipal and transit fleet assets. The result was a roadmap defining steps for the City to follow to
implement its desired fleet transition. This was supplemented by implementation recommendations detailing actions to be taken with regard to: Continuous Improvement, Implementation Opportunities, Piloting Programs, Staff Readiness, and Facility Modifications.
City of Charlottetown – Electric Transit Study (2021-Ongoing)
Project Coordinator for supporting the implementation of electrified transit in Charlottetown. The project involved developing bus, facility, and charging equipment specifications. The specifications were informed by route modelling such that Charlottetown could procure vehicles and equipment that met its needs.
BC Transit – Specialized Battery Electric Bus Modelling (2021)
Project Coordinator for specialized battery electric bus (BEB) modelling study enable BC Transit to understand the infrastructure requirements necessary to support the adoption of 110 BEB at their Victoria Handy DART facility. The project involved defining vehicle and charging equipment configurations available for the future adoption and reliably determining per kilometer energy consumption.
St. Catharines Transit Commission - Electric Vehicle Study (2021)
Project Coordinator for battery electric bus (BEB) modelling study enable St. Catharines Transit Commission (SCTC) to plan and implement the transformation from diesel to a BEB fleet. Matthieu led the modelling simulate BEB performance accurately in a variety of scenarios. These scenarios were used to:
• Test operations across climate seasons, a variety of bus models, with and without on-street charging.
• Identify locations for developing on-route charging such that 98% of existing blocks could be successfully electrified with as few as two on-route locations.
• Allow SCTC to best understand the limits and opportunities of operating BEBs on their network, tailored to their operating context.
A8.Page 471 of 969
Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 3 of 4
• Answer SCTC’s key questions regarding their goals for electrification. These simulations allowed SCTC to visualize in dashboard format which aspects if its current service were most ideal to electrify first, and which routes require additional service adjustments to optimize BEB technology. A key ZES output is the total electrical infrastructure and equipment implications of fleet electrification – including total energy consumption, peak power loads, daily cost savings, and daily emissions reductions.
Canadian Infrastructure Bank (CIB) - Lender’s Zero Emission Technical Advisor (2021)
Project Coordinator and Analyst supporting the CIB to establish operating cost savings for the implementation of electric school and transit buses in Canada. Developed normalized approaches and methodologies to measure operating and maintenance cost savings of electric buses compared to conventional diesel buses. The project scope includes identifying the cost savings for each fleet operator (i.e., school districts and transit agencies) that will be used to structure loan repayments. The work included multiple transit authorities across three provinces and numerous stakeholder meetings in French
and in English.
Halifax Transit - Electric Bus Feasibility & Roll Out Plan Project (2021)
Project Coordinator for battery electric pilot range simulation for Ragged Lake Transit Centre (RLTC) of 60 40ft buses. Providing client with multiple simulations and scenarios evaluating different operational impacts to understand electrification feasibility.
Nalcor Energy - Cost Benefit Analysis for Facility Alternatives (2020-2021)
Financial analyst role in modelling capital and operating costs and benefits for 13 scenarios facility aimed at housing Nalcor Energy staff and operations. Reviewed benefits associated with lower travel times and accident rates for off and on-site facility options. This work included providing a comparative analysis between alternatives as well as summarizing additional unquantified costs and benefits to be considered in the decision making stages of the project.
Town of Oakville - Electric Bus Feasibility & Roll Out Plan Project (2020-2021)
Research Analyst for the feasibility study reviewing the current state of Oakville Transit fleet and facilities for electrification. Route simulation, vehicle specification, electrical infrastructure analysis, energy modelling and business case for adoption. Reviewing operational challenges and maintenance for electric fleet adoption of conventional and specialized transit. The roll-out plan included a rapid pilot and adoption timeline for specialized and conventional buses.
Consultant, Advisory Services, WSP
Asset Management Plan, Neebing, ON, Canada (2019 - 2020)
Technical support in reviewing existing asset inventory and evaluating the City’s state of local infrastructure data. Specific tasks included data entry, gap analysis and valuation of assets. Provided asset data gaps, asset replacement values, expected service lives, and recommended improvements. Client:
Municipality of Neebing.
Gas Utility Asset Management Plan, Kitchener, ON, Canada (2019)
Technical support in reviewing asset inventory and evaluating the Utility’s state of local infrastructure. Specific tasks included data entry, gap analysis and valuation of assets. Provided asset data gaps, asset replacement values, expected service lives, and recommended improvements. Client: City of Kitchener.
Island Rail Corridor Ridership Forecast, BC, Canada (2019)
Worked as team lead in research and forecast model creation to predict ridership for a new commuter rail
A8.Page 472 of 969
Matthieu Goudreau, MScE Zero Emission Mobility Consultant
April 2022 Page 4 of 4
development between Courtenay and Victoria. Specific tasks included researching data sources, developing prediction methodology, creating forecasting model, and reporting on findings. Provided data sources, report of rail ridership for 8 project scenarios/phases, summary of analysis limitations. Client: British Columbia Ministry of Transportation and Infrastructure
Transportation and Economic Analyst, Transport Canada
Harmonization of Interprovincial Trucking, ON, Canada (2018)
The ministry of transportation had a need to reevaluate steps and policies aimed at reducing barriers to goods movements between provinces. To support this objective the Economic Analysis group tasked Matthieu with creating a brief outlining the history of policies and restrictions affecting interprovincial trade, summarizing available data sets and limitations, as well as performing a detailed analysis of changes over time. The key factors of the analysis were truck configuration, weight utilization, space utilization, travel flows, and commodity group. The outcome was quantitative evidence created and communicated to policy makers to aid in policy development and decision making.
Atlantic Air Freight Capacity Assessment, Atlantic Canada (2018)
In response to US tariffs being applied to Canadian goods, the Economic Analysis group conducted exploratory research to promote international goods movements with Eastern Atlantic countries, primarily in Europe. To facilitate this trade Matthieu was tasked with creating an inventory and capacity assessment of Atlantic air cargo infrastructure. The outcome was a better understanding of current air cargo climate in Atlantic Canada and a quantitative assessment of the four constraining factors for Atlantic Canada’s primary cargo airports. Near term changes in capacity were also forecasted.
Professional History
• Consultant, Sustainable Transportation & Infrastructure, Wood (2021 – Present)
• Consultant, Advisory Services, WSP, Toronto, ON (2019 – 2020)
• Transportation and Economic Analyst, Economic Analysis, Transport Canada, Ottawa, ON (2018)
• Research Assistant, Transportation Research Group, University of New Brunswick, Fredericton, NB (2016 – 2019)
• Engineering Technologist, Water Department, City of Saint John, Saint John, NB (2013 – 2015)
A8.Page 473 of 969
9 June 2022
Page 1 of 3
Kristina Murphy, CFM, CC-P Water Resources Team Lead/Project Manager
Summary
Years of Experience
24
Office of Employment
Chicago, Illinois
Areas of Expertise
• Stormwater Management
• Floodplain Management
• Hydrologic and Hydraulic
Modeling
• Climate Change Mitigation
• Change Risk Adaptation
• Flood Forecasting
• Flood Inundation Mapping
Professional Summary
Ms. Murphy’s experience includes floodplain and stormwater
design and management, hydrologic and hydraulic modeling of
rivers and sewers, and flow fire calculations. She is active in local
climate action initiatives through volunteering in multiple
organizations. She advocates for climate resilient infrastructure
and emissions reductions.
Qualifications
Education
Bachelors of Atmospheric Science - University of Louisiana at
Monroe
Registrations / Certifications / Licenses
Engineer-in-Training (E.I.T.)
Certified Floodplain Manager (CFM)
Certified Climate Change Professional (CC-P)
Software / Skills
• HEC-RAS, HEC-FDA, HEC-SSP
• Full Equations (FEQ)
• InfoSWMM
• WaterGEMS
• ArcGIS (ArcMap)
• AutoCAD
• MicroStation
Languages
• English
Professional History
• Wood (2022 – Present)
• City of Naperville, Illinois (2018 – 2022)
• DuPage County – Stormwater Department (2015 – 2018 and 2000 – 2003)
• Michael Baker International (2014 – 2015)
• Riverside Technology Inc. (2013 – 2014)
• Aon Benfield Inc., Impact Forecasting LLC (2011 – 2012)
• Baxter and Woodman Inc. (2007 – 2010)
• Smith Engineering Consulting (2003 – 2007)
A8.Page 474 of 969
Kristina Murphy, CFM, CC-P
Water Resources Team Lead/Project Manager
24 March 2021
Page 1 of 2
RE Specific Categories
Other Experience
• Naperville Interdepartmental Sustainability Team
Naperville, Illinois
Ms. Murphy participated in the interdepartmental monthly team meetings led by the sustainability
coordinator. The team consisting of members from various City departments to discuss current
initiatives and progress on the work plan. https://www.naperville.il.us/globalassets/media/event-maps-
and-tcps/ribfest/approved-sustainability-workplan.pdf
• Naperville Environment and Sustainability Task Force (NEST)
Naperville, Illinois
Ms. Murphy participates in the monthly meetings, leadership team, and the Building and
Development committee of the Naperville Environment and Sustainability Task Force (NEST). The
group prepared the “Sustainable Naperville 2036” report (https://www.sustainnaperville.org/2036) for
the City of Naperville to address reducing greenhouse gas emissions in the building and
development, energy, municipal operations, natural resources, transportation, and waste sectors. She
researched and wrote a portion of the Building and Development section of the report in addition to
providing quality control for the entire document. On-going activities of the Building and
Development committee are recommending strategies and supporting documentation on how to
reduce carbon emissions in buildings, development, and construction: reducing embodied carbon;
reducing building energy demand; generating renewable energy on-site; Benchmarking and Building
Performance Standards for existing buildings; adaptative reuse; updates to the building codes, and a
letter to developers for concept design stage meeting. Specific memorandums were prepared and
sent to the City for writing and adopting a green purchasing policy, using warm mix asphalt in lieu of
hot, and commenting on the land use plan’s relationship to reducing the heat island effect and
reducing vehicle miles traveled.
• Sustainable Aurora Advisory Board Aurora, Illinois Ms. Murphy serves as Chair of the Sustainable Aurora Advisory Board. The board is tasked with implementing the 2019 Sustainability Plan. She also represents the City of Aurora, the second largest municipality in the state, on the Kane County Energy and Environment working group, which is promoting a countywide climate action implementation project.
• Climate Reality Chicago Chicago, Illinois Ms. Murphy serves as an At-Large board member for Climate Reality Chicago. She participated in the
strategic planning. She co-chairs the Suburban Climate Action Planning committee, which educates
and promotes sustainable actions at local governments across the Chicago region. The committee
members represent communities around the region and share successes and challenges of
implementing practices. Ms. Murphy also participates in the Electric Vehicles Education and Federal
and State Policy Advocacy committees. To stay current, she regularly attends meetings of Illinois Go
Green, the Metropolitan Mayors Caucus Environmental Committee, and green buildings,
transportation and fleet, and flood risk webinars.
A8.Page 475 of 969
Kristina Murphy, CFM, CC-P
Water Resources Team Lead/Project Manager
24 March 2021
Page 1 of 2
Training
Awards
Professional Associations
• American Meteorological Society – Chicago chapter
• Association of Climate Change Officers
• Association of State Floodplain Managers
• Illinois Association for Stormwater and Floodplain Management
Publications / Presentations
• Flood Forecasting and Inundation Mapping
• Climate Science in Floodplain Management
• Applying Climate Change for Planning Purposes: Using Climate Change Data to Plan and Design
Infrastructure
• Climate Change Adaptation: Flood Resilient Infrastructure
• Reducing Greenhouse Gas Emissions in Municipal Operations and Creating Climate Resilient
Infrastructure
A8.Page 476 of 969
Jignesh Patel
Mobility Solutions Architect
Service Areas:
• Emerging Mobility Solutions
• Zero Emission Strategies
• Electric Vehicle Charging
Infrastructure
• Systems Engineering
• Intelligent Transportation Systems
• Transit Planning
• Fare Collection Systems
• Technology Governance
• Data Storage & Management
• Enterprise Content Management
• Emerging Technologies
• ITS Architecture (Version 7.0 through
8.3)
• Connected Vehicles Reference
Implementation Architecture (CVRIA)
Years of Experience: 24
Education:
Bachelor of Engineering, Mechanical
Engineer, M.S. University, India
Skills:
• Project Management
• Organizational Change
Management
• Training Delivery
• Communications Management
• Business Process Evaluation, Mapping
and Workflows
• Data Analytics and Business
Intelligence
• Technology Implementations and
Systems Development
• ISO 14443 A/B, IS0 14443-2, 3 AND 4,
ISO/IEC 15426-1 (Linear Barcode) and
ISO/IEC 15426-2 (2D Barcode)
Certifications:
• ProSci Certified Change Practitioner
• PMI Certified Project Manager
• WebLogic/J2EE Certified Architect
• WebLogic Certified Systems
Administrator
• Microsoft Certified Application
Developer
Founder of Niti Systems Consultants Inc., a certified DBE business and technology
firm focused on serving the transit industry. Over 20 years of Public Transit
experience in the areas of Transit Planning, Mobility Solutions Delivery, Systems
Engineering, IT Advisory Services, Technology Governance, and Data Driven
Decisions. Jignesh has acted as Chief Information Officer for four agencies
across the USA and helped the agencies with Technology Solutions, Organization
Assessment, Strategic Planning, Systems Implementation and Strategic Planning.
Actively involved with various business and technical committees within APTA
and other alliances on various business and technology standards.
WORK EXPERIENCE
Interim Chief Information Officer, Long Beach Transit – February 2020
Supporting the agency with implementation of technology strategic initiatives to
enable better coordination between business and technology. Supporting the
agency with Technology Governance and Technology Strategic Planning.
Helping with innovative mobility solutions, including EAM, electrification,
technology modernization, data driven decisions (BI/DW/Analytics) and more.
Electric Vehicle Procurement, Long Beach Transit – June 2022
Supported the agency with a procurement of 45 battery electric bus (BEB)
procurement. Responsible for market research, technical specification
development and procurement support for this contract. Scope involved
procurement of electric buses, charging infrastructure and in-vehicle systems.
Jacksonville Transportation Authority (JTA), Ultimate Urban Circulator (U2C) –
Connected Vehicles Corridor – October 2019
Supporting the agency with systems assessment, recommendations and
procurement support for technology components for vehicles, stations, roadway,
back-office, data management, integration and other technology components.
Atlanta Regional Commission (ARC), Regional Systems Deployment Planning,
Atlanta GA 2019
Supported the Atlanta MPO with Regional Transit Systems concept of operation
development, pilot project identification and projects implementations. Helped
create the regional ITS Architecture for the whole region including 5 transit
agencies, 9 counties, 12 cities and DOT.
Metro Atlanta Rapid Transit Authority (MARTA), Ridership Assessment and
Recommendations, Atlanta, GA - 2018
Helped MARTA with assessment of various technology systems for their data
quality, integration opportunities between systems, business processes and
technology infrastructure to access impact on the overall ridership. Performed
an in-depth assessment of integration between the systems, staff training needs,
and various internal/external factors to provide a quantitative assessment as well
as recommendations for improving the ridership over next 3 years.
Interim Chief Information Officer (CIO) Support Services, Palm Beach County
Transit (Palm Tran), West Palm Beach, FL, 2018
Managed the IT department to oversee activities of the staff to support
technology infrastructure, provide project support and develop strategic
technology roadmap. Performed organizational assessment, systems assessment
and helped with reorganization of the entire department in order to create an
efficient and reliable structure.
A8.Page 477 of 969
Interim Chief Information Officer (CIO) Support Services, Georgia Regional Transportation Authority (GRTA), Atlanta, GA, 2017-
2018
Provided technology governance, advisory and roadmap for a two-agency merger. Acted as an Interim CIO for the twin
agencies of the Georgia Regional Transportation Authority (GRTA) and the State Road and Tollway Authority (SRTA).
Jacksonville Transportation Authority, Jacksonville, FA, Interim Chief Information Officer (CIO) and Various Projects
As a CIO lead the technology and innovations initiatives at JTA in order to support business goals and service delivery. Improve
the efficiency and quality of information and business operations. Helped JTA successfully complete the ERP implementation
Maryland MTA, Baltimore, MD Fare Systems Assessment and Recommendation
Helped the MTA with the assessment and recommendations of their existing Fare Collection system. Responsible for research,
assessment and delivery of project tasks. Successfully delivered all six tasks of the project, including Current State Assessment,
Stakeholder Interviews, Cost Schedule, Alternatives Assessment, Financing Options and Integration Plan for Mobile Ticketing.
VIA Metropolitan Transit, San Antonio, Sr. Consultant, Open Payments Based Fare Collection Implementation
Help VIA with new fare payment implementation and enterprise systems assessment including defining the project approach,
proposal evaluation process, contract negotiations, business processes, transaction management and integration, report etc.
SFRTA, Technology Advisor/CONOPS Support RTPI/APC Integration (April 2015-December 2015)
Provide technical support for Concept of Operation for the AVL and RTPI implementation and integration with the APC for
ridership reporting and travel patterns. Worked with network team to identify and resolve the latency issues to provide real-
time communication of location data.
San Diego MTS, Sr. Consultant, CIO Advisory Services (September 2014-April 2015)
Provide mentoring and coaching support to newly appointed CIO to help her translate strategic direction into actionable
results, achieve the innovation required for competitive business advantage, and lead MTS transformation of their IT
capabilities.
San Diego MTS, Sr. Consultant, Development of Technology Assessment
Performed an assessment of entire technology stack including software systems, infrastructure, information security policies
and network setup. Scope included, major Systems such as Fare Payment, CAD/AVL, RTPI, Access Control, Surveillance
Systems and Communications Systems. Make recommendations to leadership on changes to adopt innovative technologies,
restructure department and implement findings. Support executive leadership team in the selection of a new CIO.
Los Angeles Metro Transportation Authority, Sr. Consultant, TAP Fare Collection System
• Analysis of enterprise systems and business processes for existing TAP Support Service Center Operations. Define SLAs,
KPIs and other metrics to manage the program going forward.
TransLink Vancouver, Business Intelligence & For Fare Payment System(2013)
• The project was to define the strategy and implementation for the Business Intelligence program.
• The goals included identification of key systems, objectives and strategy to make effective use of the data available
through enterprise systems, including the new Compass Card Program.
SEPTA New Payment Technologies (NPT) Project (Open Payments initiative) (2011-2012)
• Lead the development of Technology Assessment of current enterprise systems; define technology strategy for system
replacement/integration in the new environment.
• Identified network challenges and bottlenecks and successfully resolved them for real-time fare authorizations with
credit card companies for a true account-based system
• Provide Technical advisory services to the NPT Team during the evaluation and selection of new AFC vendor.
LA Metro Freeway Service Patrol (FSP) (2010-2011)
• Create Concept of Operation for processes and technology and the operations Control Center
• Analyze options for communication network, radio equipment (voice and data), CAD/AVL systems, Mobile Data
Terminal/ Computer, GPS, Modem, Callbox technology, etc.
• Evaluate current FSP technology (software, hardware and equipment) to create a technology plan.
Technical Project Manager/Integration Architect (J2EE/WebLogic), Breeze Automated Fare Collection System, MARTA
• Helped MARTA with the two large scale deployments simultaneously. These projects multiple sub-projects such
implementation of a new software system, new production hardware, disaster recovery systems, reporting systems,
launch of Regional Operators & custom web interface.
• Lead the architecture group for infrastructure, software systems and business continuity efforts
Lead Infrastructure Architect, Broad Band Transformation Project, Bellsouth/ Accenture (2003-2005)
Duos Technologies Inc, July 2003 – April 2005, Manager, Technology Research (2002-2003)
Infosys Technologies Ltd., May 2000 - July 2003 Sr. Software Engineer (2000-2002)
Mechanical Engineer, ABB – Asea Brown Boveri, 1996-2000
A8.Page 478 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Dmitry Shub, Acting Chief Information Officer
CC: Mark Varner, Geographic Information System (GIS) Analyst
Subject: Sole Source Renewal of the ArcGIS Software with Esri, Inc.
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to execute a sole source
agreement for the annual support and licensing renewal of the Esri ArcGIS Desktop, Enterprise
and Online software products with Esri, Inc. (380 New York Street, Redlands, CA 92373) for
$29,216.33.
Funding Source:
Funding in the amount of $21,306.47 will be from the IT Fund - Computer License and Support
(Account balance YTD a and $235,900.00 budget of a with 100.19.1932.62340) of
$131,013.31. The remaining balance of $7,909.86 will be split among another five Accounts.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
The IT Division recommends renewal of the annual support and licensing for ESRI products
(ArcGIS Desktop, Enterprise, and Online) through July 29, 2023. The software is critical to
maintaining our enterprise GIS and performing analysis. It also allows us t o publish web
mapping applications and make GIS data available through the City’s open data portal.
The recommended purchase in the amount of $29,216.33 is a sole source renewal from the
manufacturer. This expense, fairly static since 2011, has increased this year primarily due to
additional Mobile Worker licensing needed for the expansion of our field editing capabilities.
Also contributing to the increase are new user licenses associated with administering the Police
A9.Page 479 of 969
Transparency site, tracking of Community Development inspectors, and the Fire Department’s
Hydrant Testing program.
In addition to the IT General Fund - Computer License and Support (Account
100.19.1932.62340), the following Accounts will be used for the $7,909.86 balance of the
expense: $4,938 to Public Works (Account 100.40.4400.62340), $1,467 to Police (Account
100.22.2205.62490), $982 to Community Development (Account 100.21.2126.62236), $342 to
Fire (Account 100.23.2305.62335), and $180.86 to Library (Account 185.48.4835.62340).
Attachments:
Esri Renewal Quote
Page 2 of 8
A9.Page 480 of 969
Subject:Renewal Quotation
Date:07/08/2022
To:
Organization:City of Evanston
Administrative Services
Fax #: Phone #: 847-448-8080
From:Shannon Robertson
Fax #:909-307-3083 Phone #: +19097932853 Ext. 1533
Email:SROBERTSON@ESRI.COM
Number of pages transmitted Quotation #26078802
(including this cover sheet):6 Document Date: 04/30/2022
***REVISED***
Included additional new licenses
Please find the attached quotation for your forthcoming term. Keeping
your term current may entitle you to exclusive benefits, and if you choose
to discontinue your coverage, you will become ineligible for these valuable
benefits and services.
If your quote is regarding software maintenance renewal, visit the
following website for details regarding the maintenance program benefits
at your licensing level
http://www. esri.com/apps/products/maintenance/qualifying.cfm
All maintenance fees from the date of discontinuation will be due and
payable if you decide to reactivate your coverage at a later date.
Please note: Certain programs and license types may have varying
benefits. Complimentary User Conference registrations, software support,
and software and data updates are not included in all programs.
Customers who have multiple copies of certain Esri licenses may have the
option of supporting some of their licenses with secondary maintenance.
For information about the terms of use for Esri products as well as
purchase order terms and conditions, please visit
http://www. esri.com/legal/licensing/software-license.html
If you have any questions or need additional information, please contact
Customer Service at 888-377-4575 option 5.
Esri Inc
380 New York St
Redlands CA 92373
Page 3 of 8
A9.Page 481 of 969
10 1 52384 3,000.00 3,000.00
ArcGIS Desktop Advanced Concurrent Use Primary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
1010 6 52385 1,200.00 7,200.00
ArcGIS Desktop Advanced Concurrent Use Secondary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
2010 1 87194 700.00 700.00
ArcGIS Desktop Basic Concurrent Use Primary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
3010 4 87195 500.00 2,000.00
ArcGIS Desktop Basic Concurrent Use Secondary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
4010 1 87232 500.00 500.00
City of Evanston
Administrative Services
Information Technology
2100 Ridge Ave
Evanston IL 60201-2716
[CSBATCHDOM]
_______________________________________________________________________
Quotation is valid for 90 days from document date.
Any estimated sales and/or use tax has been calculated as of the date of this quotation and is merely provided as a convenience for your
organization's budgetary purposes. Esri reserves the right to adjust and collect sales and/or use tax at the actual date of invoicing. If your
organization is tax exempt or pays state taxes directly, then prior to invoicing, your organization must provide Esri with a copy of a current
tax exemption certificate issued by your state's taxing authority for the given jurisdiction.
Esri may charge a fee to cover expenses related to any customer requirement to use a proprietary vendor management, procurement, or
invoice program.
Issued By: Shannon Robertson Ext: 1533
To expedite your order, please reference your customer number and this quotation number on your purchase order.
Send Purchase Orders To:
Environmental Systems Research Institute, Inc.
380 New York Street
Redlands, CA 92373-8100
Attn: Shannon Robertson
Please include the following remittance address
on your Purchase Order:
Environmental Systems Research Institute, Inc.
P.O. Box 741076
Los Angeles, CA 90074-1076
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
_______________________________________________________________________________
Date: 04/30/2022 Quotation Number: 26078802 Contract Number: 00235721.10
380 New York St
Redlands, CA 92373
Phone: +190979328531533
Fax #: 909-307-3083
Customer Number: 102897
For questions regarding this document, please contact Customer Service at 888-377-4575.
Quotation
_______________________________________________________________________________
Page 4 of 8
A9.Page 482 of 969
ArcGIS Spatial Analyst for Desktop Concurrent Use Primary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
5010 1 98696 500.00 500.00
ArcGIS Publisher for Desktop Concurrent Use Primary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
6010 1 93303 242.47 242.47
ArcGIS Desktop Standard Single Use Primary Maintenance
Start Date: 06/01/2023
End Date: 07/29/2023
7010 1 100571 500.00 500.00
ArcGIS Network Analyst for Desktop Concurrent Use Primary Maintenance
Start Date: 07/30/2022
End Date: 07/29/2023
8010 3 153148 489.00 1,467.00
ArcGIS Online Creator (Formerly Level 2 Named User) Term License
Start Date: 07/30/2022
End Date: 07/29/2023
9010 1 154252 180.86 180.86
ArcGIS Enterprise Creator (Formerly Named User Level 2) Term License
Start Date: 03/17/2023
End Date: 07/29/2023
10010 10 166893 196.00 1,960.00
ArcGIS Enterprise Editor Term License
Start Date: 07/30/2022
End Date: 07/29/2023
11010 8 166894 342.00 2,736.00
ArcGIS Enterprise Field Worker Term License
Start Date: 07/30/2022
End Date: 07/29/2023
12010 1 115680 5,000.00 5,000.00
ArcGIS for Server Enterprise Standard Up to Four Cores from ArcIMS 9.1 Migrated Maintenance Includes
Enterprise Basic Up to Four Cores from ArcSDE 9.1 Migrated Maintenance Bundle
Start Date: 07/30/2022
End Date: 07/29/2023
[CSBATCHDOM]
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
_______________________________________________________________________________
Page 2
Date: 04/30/2022 Quotation Number: 26078802 Contract Number: 00235721.10
380 New York St
Redlands, CA 92373
Phone: +190979328531533
Fax #: 909-307-3083
Quotation
Page 5 of 8
A9.Page 483 of 969
12020 1 109839
ArcGIS for Server Enterprise Standard Up to Four Cores Migrated Maintenance
Item equals $2,000.00 of the bundled price.
Start Date: 07/30/2022
End Date: 07/29/2023
12030 1 109840
ArcGIS for Server Enterprise Basic Up to Four Cores Migrated Maintenance
Item equals $3,000.00 of the bundled price.
Start Date: 07/30/2022
End Date: 07/29/2023
12040 10 167930 59.00 590.00
ArcGIS Tracker for ArcGIS Enterprise Annual Subscription
Start Date: 07/30/2022
End Date: 07/29/2023
12050 6 166894 342.00 2,052.00
ArcGIS Enterprise Mobile Worker Annual Subscription
Start Date: 07/30/2022
End Date: 07/29/2023
12060 3 166893 196.00 588.00
ArcGIS Enterprise Editor Annual Subscription
Start Date: 07/30/2022
End Date: 07/29/2023
Item Subtotal 29,216.33
Estimated Tax 0.00
Total USD 29,216.33
DUNS/CEC: 06-313-4175 CAGE: 0AMS3
[CSBATCHDOM]
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
_______________________________________________________________________________
Page 3
Date: 04/30/2022 Quotation Number: 26078802 Contract Number: 00235721.10
380 New York St
Redlands, CA 92373
Phone: +190979328531533
Fax #: 909-307-3083
Quotation
Page 6 of 8
A9.Page 484 of 969
Renewal Options:
Online: Renew through My Esri site at https://my.esri.com
Credit Card
Purchase Order
Email Authorization
Email or Fax: Email Authorization, Purchase Order or signed quote to:
Fax: 909-307-3083
Email: service@esri.com
Requests via email or signed quote indicate that you are authorized to obligate funds for your organization and your
organization does not require a purchase order.
If there are any changes required to your quotation please respond to this email and indicate any changes in your invoice
authorization.
If you choose to discontinue your support, you will become ineligible for support benefits and services. All maintenance fees
from the date of discontinuation will be due and payable if you decide to reactivate your support coverage at a later date.
The items on this quotation are subject to and governed by the terms of this quotation, the most current product specific
scope of use document found at http://assets.esri.com/content/dam/esrisites/media/legal/
product-specific-terms-of-use/e300.pdf, and your applicable signed agreement with Esri. If no such agreement covers any
item quoted, then Esri's standard terms and conditions found at
http://assets.esri.com/content/dam/esrisites/media/legal/ma-full/ma-full .pdf apply to your purchase of that item. Federal
government entities and government prime contractors authorized under FAR 51.1 may purchase under the terms of Esri's
GSA Federal Supply Schedule. Supplemental terms and conditions found at
http://www.esri.com/en-us/legal/terms/state-supplemental apply to some state and local government purchases. All terms
of this quotation will be incorporated into and become part of any additional agreement regarding Esri's offerings.
Acceptance of this quotation is limited to the terms of this quotation. Esri objects to and expressly rejects any different or
additional terms contained in any purchase order, offer, or confirmation sent to or to be sent by buyer. Unless prohibited by
law, the quotation information is confidential and may not be copied or released other than for the express purpose of
system selection and purchase/license. The information may not be given to outside parties or used for any other purpose
without consent from Esri. Delivery is FOB Origin.
In order to expedite processing, please reference the quotation number and any/all applicable Esri contract number(s) (e.g.
MPA, ELA, SmartBuy GSA, BPA) on your ordering document.
[CSBATCHDOM]
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
_______________________________________________________________________________
Page 4
Date: 04/30/2022 Quotation Number: 26078802 Contract Number: 00235721.10
380 New York St
Redlands, CA 92373
Phone: +190979328531533
Fax #: 909-307-3083
Quotation
Page 7 of 8
A9.Page 485 of 969
US FEDERAL CUSTOMERS: If you are a federal customer or a contractor purchasing on behalf of a federal customer a
purchase order is required to receive an invoice. Please email the purchase order to service@esri.com
By signing below, you are authorizing Esri to issue a software support invoice in the amount of
USD__________________ plus sales tax, if applicable.
Please check one of the following:
_____ I agree to pay any applicable sales tax.
_____ I am tax exempt. Please contact me if Esri does not have my current exempt information on file.
________________________________________ _________________________
Signature of Authorized Representative Date
________________________________________ _________________________
Name (Please Print) Title
[CSBATCHDOM]
Item Qty Material# Unit Price Extended Price
_______________________________________________________________________________
_______________________________________________________________________________
Page 5
Date: 04/30/2022 Quotation No: 26078802 Customer No: 102897 Contract No: 00235721.10
380 New York St
Redlands, CA 92373
Phone: +190979328531533
Fax #: 909-307-3083
Quotation
Page 8 of 8
A9.Page 486 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Venatta, Senior Project Manager
CC: Edgar Cano, Interim Public Works Agency Director; Lara Biggs, City
Engineer
Subject: Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for
the 2022 Alley Improvements (Bid No. 22-39)
Date: July 25, 2022
Recommended Action:
Staff recommends the City Council authorize the Interim City Manager to execute Change
Order No. 1 to the agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago,
IL 60646) for the 2022 Alley Improvements (Bid No. 22-39) in the amount of $343,020.00. This
will increase the overall contract amount from $1,492,964.00 to $1,835,984.00.
Funding Source:
Funding is provided from the Community Development Block Grant (Account
415.40.4319.65515-422019/422020) in the amount of $343,020.00, which has an FY 2022
budget of $279,625. Funding for the additional $63,395 was approved by the Housing and
Community Development Committee on July 19, 2022.
CARP:
Transportation & Mobility, Vulnerable Populations
Council Action:
For Action
Summary:
On June 27, 2022, City Council approved a contract for the construction of the 2022 Alley
Improvements with Capitol Cement Co., Inc. The scope of this project includes improvements
to four alleys, replacement of the porous concrete at the Civic Center park ing lot and street
parking at Church and Oak, the construction of a bus stop at Oakton and Hartrey, and the
installation of traffic calming speed humps on various streets and speed bumps in various
alleys.
A10.Page 487 of 969
Change Order 1 includes the installation of new sidewalk where none currently exists between
Dewey Avenue and Jackson Avenue on Foster Street. Also included are sidewalk
improvements along Simpson Street and the adjacent side streets between Brown Avenue and
Green Bay Road.
Analysis
On May 3, 2022, bids were opened for the 2022 CDBG Sidewalk Improvements and Gap Infill
project (Bid 22-27). The City did not receive any qualified bids for this work. There is not enough
time to bid the project again and still complete the work in 2022 so due to the time sensitive
nature of CDBG funding, a cost for the scope of work was requested from Capitol Cement Co.,
Inc. as Change Order 1.
The cost for this change order is competitive and closely aligns to the as -bid unit rates for the
current contract. Therefore staff recommends the approval of Change Order No. 1.
Legislative History:
On June 27, 2022, the City Council approved a contract with Capitol Cement Co., Inc. in the
amount of $1,492,964.00.
Attachments:
Change Order Form
Page 2 of 6
A10.Page 488 of 969
Page 3 of 6A10.Page 489 of 969
July 18, 2022 Letter 002
Chris Venatta, P.E.
Senior Project Manager
Capital Planning & Engineering
Public Works Agency
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Re: Bid #22-27
CDBG Improvements and Gap Infill
Please find attached our proposal for the work shown in the contract documents for Bid#22-27.
Please let me know if you have any questions or need additional informaiton.
Sincerely,
Dan Melnyk
Enclosures
Page 4 of 6
A10.Page 490 of 969
Foster Street Sidewalk Gap Infill
Item
No. Item Unit Quantity Unit Price Cost
1 TREE TRUNK PROTECTION EACH 2 200.00$ 400.00$
2 TREE ROOT PRUNING FOOT 80 25.00$ 2,000.00$
3 EARTH EXCAVATION CU YD 90 50.00$ 4,500.00$
4 TOPSOIL FURNISH AND PLACE, 4 " SQ YD 565 18.00$ 10,170.00$
5 SODDING, SALT TOLERANT SQ YD 565 17.00$ 9,605.00$
6 AGGREGATE BASE COURSE, TYPE B 4 " SQ YD 266 7.00$ 1,862.00$
7 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 5 250.00$ 1,250.00$
8 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 28 67.00$ 1,876.00$
9 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 120 75.00$ 9,000.00$
10 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 4,270 11.50$ 49,105.00$
11 DETECTABLE WARNINGS SQ FT 180 60.00$ 10,800.00$
12 HOT-MIX ASPHALT SURFACE REMOVAL, 1.5 " SQ YD 36 20.00$ 720.00$
13 DRIVEWAY PAVEMENT REMOVAL SQ YD 148 21.00$ 3,108.00$
14 COMBINATION CURB AND GUTTER REMOVAL FOOT 130 4.50$ 585.00$
15 SIDEWALK REMOVAL SQ FT 2,215 3.00$ 6,645.00$
16 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 146 39.00$ 5,694.00$
17 CHAIN LINK FENCE REMOVAL AND REPLACEMENT, 4-FOOT FOOT 100 125.00$ 12,500.00$
18 CHAIN LINK FENCE DOUBLE SWING GATE, 12-FEET EACH 1 4,200.00$ 4,200.00$
19 NON-SPECIAL WASTE DISPOSAL CU YD 90 89.00$ 8,010.00$
20 SPECIAL WASTE PLANS AND REPORTS LSUM 1 3,200.00$ 3,200.00$
21 SOIL DISPOSAL ANALYSIS EACH 2 1,500.00$ 3,000.00$
22 MOBILIZATION LSUM 1 10,000.00$ 10,000.00$
23 TRAFFIC CONTROL AND PROTECTION LSUM 1 12,500.00$ 12,500.00$
24 THERMOPLASTIC PAVEMENT MARKING -LINE 6 " FOOT 50 5.00$ 250.00$
25 THERMOPLASTIC PAVEMENT MARKING -LINE 24 " FOOT 12 20.00$ 240.00$
26 STREET SWEEPING EACH 2 300.00$ 600.00$
27 CONSTRUCTION LAYOUT LSUM 1 5,000.00$ 5,000.00$
Foster Street Sidewalk Gap Infill: 176,820.00$
CDBG Sidewalk Improvements
Item
No. Item Unit Quantity Unit Price Cost
1 EARTH EXCAVATION CU YD 50 50.00$ 2,500.00$
2 TOPSOIL FURNISH AND PLACE, 4 " SQ YD 500 18.00$ 9,000.00$
3 SODDING, SALT TOLERANT SQ YD 500 17.00$ 8,500.00$
4 AGGREGATE BASE COURSE, TYPE B 4 " SQ YD 50 7.00$ 350.00$
5 INCIDENTAL HOT-MIX ASPHALT SURFACING TON 10 250.00$ 2,500.00$
6 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCH SQ YD 50 67.00$ 3,350.00$
7 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCH SQ YD 50 75.00$ 3,750.00$
8 PORTLAND CEMENT CONCRETE SIDEWALK, 5 INCH SQ FT 8000 11.50$ 92,000.00$
9 DETECTABLE WARNINGS SQ FT 120 60.00$ 7,200.00$
10 HOT-MIX ASPHALT SURFACE REMOVAL, 1.5 " SQ YD 45 20.00$ 900.00$
11 DRIVEWAY PAVEMENT REMOVAL SQ YD 100 21.00$ 2,100.00$
12 CURB REMOVAL FOOT 100 4.50$ 450.00$
Page 5 of 6
A10.Page 491 of 969
13 COMBINATION CURB AND GUTTER REMOVAL FOOT 100 4.50$ 450.00$
14 SIDEWALK REMOVAL SQ FT 8000 3.00$ 24,000.00$
15 CONCRETE CURB, TYPE B FOOT 100 35.00$ 3,500.00$
16 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 100 39.00$ 3,900.00$
17 BRICK PAVER REMOVAL AND REPLACEMENT SQ FT 50 35.00$ 1,750.00$
CDBG Sidewalk Improvements: 166,200.00$
LOCATION TOTAL COST
Foster Street Sidewalk Gap Infill 176,820.00$
CDBG Sidewalk Improvements 166,200.00$
BIDDER'S PROPOSAL FOR MAKING ENTIRE IMPROVEMENTS : 343,020.00$
Page 6 of 6
A10.Page 492 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Lara Biggs, City Engineer, Edgar Cano, Acting Public Works Agency
Director
Subject: Change Order No. 2 with Bolder Contractor Inc. for the 30 -Inch
Transmission Main Project Construction (Bid 21-36)
Date: July 25, 2022
Recommended Action:
Staff recommends City Council authorize the Interim City Manager to execute Change Order
No. 2 to the contract for the 30-Inch Transmission Main Project Construction (Bid 21-36) with
Bolder Contractors, Inc. (316 Cary Point Drive, Cary, IL 60013) in the amount of $1,095,930.
This will increase the total contract amount from $10,044,858 to $11 ,140,788.
Funding Source:
The City has a loan agreement in place with the IEPA for funding from the State Revolving
Fund in the amount of $10,141,285 for engineering and construction of this project. Staff will
seek a Loan Amendment to increase the loan amount to cover all eligible costs if the
construction cost exceeds the loan amount. The loan is currently set to be repaid over 20 years
at 1.1% interest. IEPA loan funding for this work is being routed through the Water Fund,
Capital Improvement (Account 513.71.7330.65515-417006).
CARP:
Resilience Regulations
Council Action:
For Action
Summary:
The 30-inch transmission main is an 8,000-foot long pipeline that is a critical part of the citywide
water transmission network. It also serves as the primary water supply for residents and
businesses in downtown Evanston and other municipalities. The cas t iron pipeline was
originally built in 1936, and the condition has deteriorated significantly. The transmission water
A11.Page 493 of 969
main has sustained at least five recorded breaks requiring replacement & rehabilitated to
prevent the damaging effects of the water main break. On November 8, 2021, City Council
awarded the construction contract to Bolder Contractors. The IEPA Loan was approved and
the construction started in the last week of February this year.
On May 9, 2022, City Council approved Change Order No. 1 to the contract. The additional
work covered by this change order included replacing additional storm sewer near the water
main to water main quality pipe to minimize potential for contamination, the addition of valves
to maintain water service to various locations during construction and additional fittings and
pipe needed to route the water main around previously unknown utility conflicts.
Construction on this contract has been continuing, and generally the work is on or ahead of
schedule. Work is still targeted for completion this fall, although final restoration of the roadway
may be delayed depending on the duration and impacts of the ongoing Local 150 Operating
Engineers strike.
Analysis:
During construction there have been several underground unforeseen conditions that have
added additional work to the scope of this contract. Various items that were added as part of
this change order include backfill material for trench restoration, additional valves, hydrants,
water services, water main fittings to avoid unknown utilities as well as upgrading the storm
sewer pipes over the existing old water main to meet IEPA requirements. These items are
described in detail below:
Item 1 - Trench Backfill
For the open-cut trenches associated with the installation of the 30” water main, the excavated
soil material was planned to be reused to backfill the water main trench, as is standard practice
with soils in this area of Evanston. However, the soils excavated from the trench along
Sherman Avenue did not meet the gradation standards that would allow them to be reused as
backfill. The contractor has to bring new material meeting the requirements in the
specifications to achieve the proper compaction on the water main trench prior to the roadway
restoration. An additional 1337 cubic yards of trench backfill material will need to be supplied
from another source at a cost of $100,275.
Item 2 - Additional Valves
To reduce the water service disruption and maintain the flow during construction, additional
valves of various sizes were added. These valves include the following:
• One 8-inch valve at Church & Benson
• Two 10-inch valves along Benson and by Sherman & Emerson
• One 12-inch valve on Church
• One 16-inch valve on NU Campus
The total cost of these additional valves is $46,000.
Item 3 - Extra Hydrants
Additional hydrants were added to the project to allow for proper flushing and chlorination of
the newly-installed water main. Addition of these hydrants allowed shorter sections of the main
to be tested and chlorinated, increasing the likelihood of succe ss. This allowed the schedule
Page 2 of 5
A11.Page 494 of 969
to move faster, shortening the time that traffic and the surrounding properties experienced
disruption, and restoring space for parking more quickly. Two additional hydrants were added
at a cost of $38,000.
Item 4 - Class D Pavement Patch
The contract documents underestimated the amount of quantity needed for Class D patching.
This has required the addition of 2,384 square yards of concrete patch not included in the
original bid quantity at a cost of $476,000.
Item 5 - Additional Fittings
Change Order No. 1 to this contract included an item for additional fittings caused by conflicts
with existing utilities at the Church/Benson intersection. As the project work has continued
moving into new areas north of Benson on Sherma n Avenue, Orrington Avenue and Colfax
Street, this challenge with unforeseen underground conditions has continued. Buried bends
(fittings) not shown on the 1934 drawings of record were encountered along the route of the
existing water main, and most of the fittings had to be replaced in kind to avoid conflict with the
existing utilities that are still in use and could not be relocated. The original bid price for the
fittings is $40/lb, but because the quantity of fittings significantly increased, staff was able to
negotiate the cost of these additional fittings down to $20/lb. The various locations where the
additional fittings have been used include Benson & Clark, Sherman & Emerson, Sherman &
Simpson, Sherman & Colfax, Orrington & Colfax and several locat ions along Colfax where the
storm sewer is crossing the water main. Note that this does not includes future locations that
cannot be known until the excavation occurs for additional sections of water main. An
additional 8300 pounds of fittings were used to date for a total additional cost of $166,000.
Item 6 - Replacing existing storm sewer
Change Order No. 1 to this contract included an item for replacing existing storm sewer with
water main quality ductile iron pipe at the direction of the Illinois Envi ronmental Protection
Agency (IEPA) where storm sewer could not maintain a required separation from the proposed
water main. The total cost of additional ductile iron storm sewer pipe at various locations along
Emerson, Sherman and Colfax is $269,655. This includes updates to the plans after receiving
comments from the IEPA, but also locations that were not known at the time and other locations
where the 30” water main was planned to be lined but had to be open cut due to conflicts within
the existing transmission main. Additional quantities will likely be needed as excavation of
future water main continues, and will occur as a future change order once the quantities are
known.
Legislative History:
On 07/27/20, the City Council approved Ordinance 67-O-20 Authorizing the City to Borrow
Funds form the Illinois Environmental Protection Agency Public Water Supply Loan Program.
On 11/8/21, the City Council awarded the construction contract to Bolder Contractors.
On 5/9/22, the City Council approved Change Order No. 1 with Bolder Contractors for the 30
Inch Transmission Main Rehabilitation Project.
Attachments:
Page 3 of 5
A11.Page 495 of 969
Change Order #2 Signed
Page 4 of 5
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CITY OF EVANSTON
CHANGE ORDER
Order No.2
Date:Jul 25,2022
Agreement Date:Feb 14,2022
PROJECT:30-lnch Diameter Transmission Main Rehabilitation Project
OWNER:City of Evanston
CONSULTANT:Bolder Contractors Inc.
The following changes are hereby made to the AGREEMENT:
Please see the attached Council memo
Original CONTRACT PRICE:$10,044,858
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $
Total change in CONTRACT PRICE for this CHANGE ORDER $1,095,930
The CONTRACT PRICE including this CHANGE ORDER will be 53 11,140,788
Original Date for Contract Completion N/A
Time Extension (in calendar days)
Modified Dale for Contract Completion N/A
Approved by (Owner):____
City of Evanston Date
Accepted by (Consultant):pg‘?Pt 3 T’ii-7
Bolde Contra tor Date
Page 5 of 5
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Anil Khatkhate, ADA/CIP Project Manager
CC: Edgar Cano - Acting Public Works Agency Director; Lara Biggs - City
Engineer; Audrey Thompson - Parks and Recreation Director
Subject: Change Order No. 3 to the Contract with Garland/DBS, Inc. for the Civic
Center Roof and Gutter Assessment and Repairs
Date: July 25, 2022
Recommended Action:
Staff recommends that City Council authorize the Interim City Manager to execute Change
Order No. 3 to the contract with Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH) for
the Civic Center Roof and Gutter Assessment and Repairs. This change orde r does not
change the contract price, but includes a time extension of 106 days, extending the contract
completion date from June 30, 2022, to October 14, 2022.
CARP:
Emergency Preparedness & Management
Council Action:
For Action
Summary:
On September 13, 2021, the City Council approved a contract with Garland/DBS for the Civic
Center Roof and Gutter System Repairs. This was to provide scaffolding and aerial lift access
to allow an inspection of ongoing water damage happening primarily in the upper floors of the
Civic Center. It also provided some funding for implementation of recommended repairs
developed by McGuire, Igleski & Associates (MIA) and Wiss, Janney, Elster (WJE) consultants
contracted by the City for this purpose. On March 14, 2022, City Council approved Change
Order No. 1, a 181-day time to extend the contract completion date from December 31, 2021,
to June 30, 2022.
On March 3, 2022, staff discovered visible gap on the Civic Center's east facade at the north
end of the 4th floor. A section of brick, roughly 30 ft x 12 ft on the exterior east wall, had bowed
significantly outwards. Since this condition can lead to wall failure, MIA and WJE worked to
A12.Page 498 of 969
develop a solution to stabilize the brick and repair the wall. Ultimately i t was determined the
solution was to install helical anchors into the brick wall to tie the layers of brick together;
however, a section of the face brick would need to removed and reinstalled once the back up
masonry was inspected. It was expected that a portion of the bricks would not be salvageable
and would need to be replaced with new matching bricks. City Council approved Change Order
2 on May 9, 2022, to add this work to Garland's contract.
Since then, the original scope of this contract has been completed, and the scaffolding has
been removed. The only work that remains on this contract is the repair of the brick wall, which
will be done using an aerial lift.
Analysis:
The contractor completing the work is experiencing difficulty in obtaining the matching bricks
that would allow them to rebuild the wall because of long lead times in ordering the specific
style of matching brick. They have requested an additional time extension of 106 days to
extend the completion date from June 30, 2022, to October 14, 2022. Staff recommends
approval of this time extension. The change order form is attached.
Alternatives:
On September 13, 2021, City Council approved a contract with Garland/DBS for the Civic
Center Roof and Gutter Assessment and Repairs.
On March 14, 2022, City Council approved Change Order 1 to the contract with Garland/DBS
for a time extension.
On May 9, 2022, City Council approved Change Order 2 to the contract with Garland/DBS to
add the repair and stabilization of the failing section of brick wall to the scope of work.
Attachments:
Change Order 003
Page 2 of 3
A12.Page 499 of 969
CITY OF EVANSTON
CHANGE ORDER
Order No.003
Date:07/25/2022
Agreement Date:10/05/2021
PROJECT:Civic Center Gutters and Downspouts Repairs
OWNER:City of Evanston
CONTRACTOR:Garland/DBS, Inc.
The following changes are hereby made to the AGREEMENT:
Due to the delays in obtaining bricks and uncertainty of the delivery of
same the contractor is requesting extension of substantial completion date
from June 30th, 2022 to October 14th, 2022. $ 0.00
Change to CONTRACT PRICE:
Original BASE CONTRACT PRICE:$ 200,000.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 286,127.00
Total change in CONTRACT PRICE for this CHANGE ORDER $ 0.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 286,127.00
Original Date for Contract Completion 12/31/2021
Current Completion Date adjusted by previous Change Order 06/30/2022
Time Extension (in calendar days)106 days
Modified Date for Contract Completion 10/14/2022
Approved by (Owner):
City of Evanston Date
Accepted by (Contractor):
[Garland/DBS, Inc.]Date
Page 3 of 3
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Acting Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer
Subject: Change Order No. 4 to the Agreement with Stantec Consulting Services
for the 1909 Raw Water Intake Replacement (RFP 19 -02)
Date: July 25, 2022
Recommended Action:
Staff recommends that City Council authorize the Interim City Manager to execute Change
Order No. 4 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street,
Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19 -02) in
the amount of $1,354,413.00. This will increase the overall contract amou nt from $775,345.00
to $2,129,758.00. This Change Order includes a time extension of 817 days, extending the
contract completion date from September 9, 2022 to December 4, 2024.
Funding Source:
Funding is to be provided from a combination of loans from th e EPA and IEPA that will be
routed through the Water Fund, Capital Improvement (Account 513.71.7330.62145 - 719001),
which of balance YTD a and $3,460,000.00, 2022 budget FY approved an has of
$3,158,994.93. Engineering Services during Construction for the 1909 Raw Water Intake
Replacement has a FY 2022 budget allocation of $500,000, with a total funding budget of
$1,400,000.
CARP:
Resilience Regulations, Emergency Preparedness & Management
Council Action:
For Action
Summary:
On April 22, 2019, City Council approved a contract for consulting services for the 1909 Raw
Water Intake Replacement with Stantec Consulting Services, Inc. The scope of this work
includes professional engineering services for the permitting, design, and c onstruction of new
A13.Page 501 of 969
raw water intake for the Evanston water treatment plant to replace an existing intake that is
beyond its useful life and performing under capacity.
Three change orders have been executed over the past three years to address additional field
investigations, adjustments to the scope of the design, a schedule extension, and other minor
changes. Design phase services are now complete. Engineering Services During Construction
(ESDC) were included in the original engineering proposal. Howeve r, ESDC were not
authorized at the time of the original contract award due to uncertainty of the final design and
associated construction requirements.
Analysis:
The anticipated construction schedule spans 26 months, with active construction taking place
over 17 months and including two seasons of marine work. Primary components of ESDC
include full-time resident engineering support, supplemental diving inspection, document
control, and review of submittals, Requests for Information (RFI), and construction change
orders. Ten-hour work days were assumed to support the extended marine construction days,
with additional support needed when simultaneous shore-side construction activities are
occurring. A detailed scope of work is included with the attached Change Order Form.
The change order budget is a not-to-exceed amount, and only time and costs spent in support
of the project will be paid for. The total proposed cost of engineering services during
construction is 3.0% of the total construction cost of $4 4.7 million, which is below the industry
standard of 10%. This level of support is warranted considering the magnitude and complexity
of the construction project.
Detailed Financial Summary:
It is anticipated that this work will be funded through two sources:
•The Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act
(WIFIA) loan program will provide funding in an amount up to $20,386,000.00. The agreement
for the WIFIA loan (authorized in Ordinance 107-O-21) has already been executed, and closed
as a 30-year loan with an interest rate of 2.00%.
•The IEPA will provide loan funding from the State Revolving Fund (SRF) Public Water Supply
Loan Program (PWSLP) in an amount up to $35,279,939.00 (pending approval of Ordinance
70-O-22). The final amount of the loan agreement will reflect approved costs based the IEPA
review of the bid. Staff anticipates that the IEPA loan will be for $32,491,832.00 to be repaid
over 20 years with an interest rate of 1.11%.
The following is a detailed breakdown of overall project costs and funding sources:
Page 2 of 13
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Legislative History:
On April 22, 2019, the City Council approved a contract for 1909 Raw Water Intake
Replacement (RFP 19-02) with Stantec Consulting Services.
On July 13, 2020, the City Council approved Change Order 1 with Stantec Consulting Services.
On January 11, 2021, the City Council approved Change Order 2 with Stantec Consulting
Services.
On February 14, 2022, the City Council approved Change Order 3 with Stantec Consulting
Services.
Attachments:
Change Order and Consultant Proposal
Page 3 of 13
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Page 4 of 13
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Page 1 of 8
City of Evanston: 1909 Intake Project Construction Phase Engineering Services Scope of Work
July 14, 2022 – December 4, 2024
The Scope of this Amendment is to provide Construction Phase Engineering Services for the 1909 Intake
Replacement Project as defined in the tasks listed below:
Task 1: Construction Administration
Fee: $332,820.46
1A – Preparation of Conformed Drawing Set
1B – Review of Submittals/Shop Drawings
1C – Review of RFIs
1D – Permitting Assistance
1E – Preparation of Change Orders and Associate OPCC
1F – Pay Estimate Review and IEPA SRF/WIFIA Processing
1G – Record Drawings/O&M Manual
1H – Project Management, Coordination, and QA/QC
Task 2: Construction Inspection
Fee: $1,021,592.54
2A – Resident Project Representative/Construction Manager
2B – Periodic Field Meetings and Inspections
2C – Supplemental Diving Inspection
The completion date for the scoped services is December 4, 2024.
Key elements of each task are outlined below:
Task 1: Construction Administration
Subtask 1A – Preparation of Conformed Drawing Set
The Consultant will prepare a conformed set of construction drawings, by incorporating into the Bid Set
drawings the addendum issued during Bidding.
The Consultant will issue up to eight (8) sets of hard copies and an electronic copy of the construction
drawings to the City and the Contractor.
1A Preparation of Conformed Construction Drawings
Meetings None
Deliverables Conformed set of Construction Drawings
Eight (8) hardcopies and one (1) electronic (pdf and native format)
Subtask 1B – Review of Submittals/Shop Drawings
The Consultant will review submittals and shop and working drawings of fabricated and manufactured
equipment submitted by the Contractor for conformity with the intent of the contract documents. It is
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Page 2 of 8
assumed that 20% of the submittals will be reviewed and accepted upon initial submission, 60% of the
submittals will require two (2) review cycles, and 20% of submittals will require three (3) review cycles,
and that each review cycle will require an average of four (4) hours. The Consultant will also develop
and manage an electronic tracking system to facilitate and coordinate submittal review. Submittals will
be transmitted electronically.
After receiving notification of Submittal/Shop Drawings from the Contractor, the Consultant shall
process requests and return comments electronically within fourteen (14) calendar days. If the
Consultant determines an assignment is above average in volume or complexity, the Consultant will
notify the City and the Contractor, requesting time extension and providing a new completion date. This
request will be made before the initial time deadline.
The Consultant will set up and maintain an electronic document management system that will be used
by the City, the Consultant, and the Contractor to manage construction related documents such as
submittals, RFIs, Change Orders, invoices, meeting documents, field directives, etc. It is anticipated that
a SharePoint (or similar) will be used as the document management system.
The Consultant will maintain a submittal tracker and issue a copy to the City and Contractor weekly.
1B Review of Submittals/Shop Drawings
Meetings None
Submittals 100 original submittals (see Attachment A for list)
Deliverables Responses for up to 100 original submittals/shop drawings.
Submitted electronically
Weekly submission of submittal tracker
Subtask 1C – Review of RFIs
The Consultant will review and provide responses to RFIs submitted by the Contractor. For this scope, it
is assumed one hundred and five (105) RFIs will be reviewed, including resubmittals, and each review
will require an average of four (4) hours. Consultant will also develop and manage an electronic tracking
system to facilitate coordination, distribution, and review of the RFIs. Any requests for work to change
the design for Contractor’s benefit or convenience shall be considered a change order, covered by
subtask 1E. RFIs will be transmitted electronically.
Consultant will maintain a RFI tracker and issue a copy to the City and Contractor weekly.
After receiving notification from the Contractor, Consultant shall process requests and return comments
electronically within seven (7) calendar days for RFIs. If Consultant determines an assignment is above
average in volume or complexity, Consultant will notify the City and Contractor, requesting time
extension, and providing a new completion date. This request will be made before the initial time
deadline.
1C Review of RFIs
Meetings None
Deliverables Responses for up to 105 RFIs. Submitted electronically
Weekly submission of RFI tracker
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Page 3 of 8
Subtask 1D – Permitting Assistance
The Consultant will provide permitting assistance to the City throughout the duration of construction.
This will include attendance of one (1) Consultant employee at meetings with agencies (i.e., Illinois
Environmental Protection Agency (IEPA), the U.S. Army Corps of Engineers (USACOE), and Illinois
Department of Natural Resources (IDNR), etc.) and documentation of meetings in meeting minutes. The
Contractor shall abide by the conditions of permits and provide permitting support documents and
exhibits for the City as indicated.
1D Permitting Assistance
Meetings Up to five (5) meetings with regulatory agencies
Deliverables Meeting minutes
Subtask 1E – Preparation of Change Orders
For this scope of work, it is assumed that up to a total of six (6) Change Orders will be prepared by the
Consultant to modify the contract documents to accommodate changes that occur during construction
(unforeseen site conditions, contractor‐proposed alternative construction methods, etc.) at the
direction of the City. It is assumed each Change Order will require an average of thirty (30) hours. It is
assumed that the Consultant will not need to compile opinions of probable construction costs for the
change orders.
Services related to Change Orders will include the preparation of specifications and drawings (revisions
or new) as well as the engineering required to support the revisions.
This subtask also includes efforts for the Consultant to evaluate the Contractor’s Change Order
proposals.
Two of these change orders have been previously identified and assumed to include:
1. Manway Hatch Modifications – Addition of hinges to hatch and possible change in hatch
material/thickness
2. 4160/480 Transformer – modifications to change transformer from indoor rated to outdoor
rated
1E Preparation of Change Orders
Meetings None
Deliverables Preparation of up to six (6) Change Order Documents in electronic
format
Review of Contractor’s Change Order proposals
Subtask 1F – Pay Estimate Review and IEPA SRF/WIFIA Processing
The Consultant will review the Contractor’s pay estimates and make a recommendation to the City for
approval. Payment applications will be reviewed for compliance with the City’s established procedure
for submission. Requested pay quantities will be compared to work completed and materials stored on
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site but not yet installed. Review of daily reports, meetings, construction schedule updates, and site
visits by the Consultant will be the basis for review and recommendation for or against these requests
for payment. Each monthly application for payment will be signed by the Consultant and delivered to
the City. It is assumed the number of pay estimates reviewed are listed in the table below.
1F Pay Estimate Review and IEPA SRF/WIFIA Processing
Deliverables Review and recommend Contractor Pay Requests (27)
Subtask 1G – Record Drawings/O&M Manual
Record Drawings: Red‐line drawings are required from the Contractor on the 20th day of every third
month after the month in which Notice to Proceed is given, and as‐built drawings upon completion of
construction. Review of red‐line drawings and as‐builts will be complete by the Consultant.
Operation and Maintenance (O&M) Manual: The Consultant shall provide to the City one (1) draft
electronic copy of a manual containing operating and maintenance information from Shop Drawing
submittals organized by specific sections.
1G Record Drawings/O&M Manual
Meetings None
Deliverables Review comments for red‐line drawings and as‐builts supplied by the
Contractor.
Two (2) hardcopies and one (1) electronic (pdf and native format) of
O&M Manual.
Subtask 1H – Project Management, Coordination, and QA/QC
The Consultant utilizes customized project management tools to monitor project progress and facilitate
“mid‐course” adjustments to move a project to successful completion. Key elements of the project
management approach for this assignment will include frequent and regular communication with City
staff, regular monitoring and reporting of project progress and expenditures, and periodic senior review
of technical analyses and deliverables.
Communication between the Consultant and the City will be coordinated by the Consultant’s Project
Manager and RPR as needed. Key points of contact will be established at the project kickoff meeting.
During the course of the project, communications will be maintained through periodic phone updates
and informal correspondence.
The project team will adhere to standard Consultant QA/QC procedures. QA/QC will be provided by
senior engineers within the Consultant’s organization through internal review sessions. Senior review is
anticipated for RFI reviews, Submittal reviews, and Change Orders. As part of this effort, the Consultant
will develop and follow a Quality Management Plan for employees and its subcontractors.
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Page 5 of 8
1H Project Management, Coordination, and QA/QC
Meetings Project kickoff meeting (1)
Monthly Conference Calls with City’s PM (26).
Deliverables Monthly summary activity reports (27)
Invoices (27).
Task 2: Construction Inspection
Subtask 2A – Resident Project Representative (RPR)/Construction Manager
The level of effort associated with this subtask assumes a 26‐month contract duration for the project as
shown on the attached schedule (Attachment B).
Resident Project Representative (RPR): The Consultant will provide full‐time inspection services for the
project. This effort will include verification of the Contractor’s progress, managing the Contractor,
coordination between the City, Contractor, and Consultant, and to address any construction related
issues that might arise. The RPR will act as the main point for the City regarding day‐to‐day activities.
The RPR shall report all defective work to the City together with recommendations for the correction
thereof and shall notify the Contractor to correct such defective work. This effort is independent of the
Construction Progress meetings in subtask 2B.
It is assumed the representative will be on site five (5) days a week, ten (10) hours per day during the
following construction phases:
Landside Construction Phase: 3/13/2023 – 12/7/2023 (10 months)
2023 Marine Construction Phase: 4/3/2023 – 11/1/2023 (7 months)
2024 Marine Construction Phase: 4/2/2024 – 9/30/2024 (6 months)
Startup and Testing/Project Close out: 9/17/2024 – 11/4/2024 (1.5 months)
It is assumed that the RPR will be involved in the pre‐construction mobilization phase of the project with
an average of ten (10) hours per week and during non‐construction periods with an average of four (4)
hours per week. It is assumed that the RPR will not be on site during the marine shutdown time.
Construction Manager: The Consultant will appoint a Construction Manager to provide field and office
engineering support to the RPR. This individual will be at the site an average of one (1) day/month for
the duration of the contract as well as supporting the RPR from the office.
Field Health and Safety Plan: The Consultant will compile a Field Health and Safety Plan (HASP). The
purpose of this plan will be to orient the site personnel to the health and safety hazards and control
measures associated with the field tasks of the project. The HASP will be for the Consultant employees
and its subcontractors only and does not pertain to other personnel on site. The Consultant’s RPR will
complete the Consultant required site safety documentation while they are on site but will not be
responsible for the health and safety of any non‐Consultant personnel.
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2A Resident Project Representative (RPR)/Construction Manager
On‐Site
Inspection
Resident Project Representative during construction phases: 17
months, 5 days/week, 10 hours/day
Meetings None
Deliverables Field HASP for Consultant and Subcontractors
Field notes from inspections
Daily logs and construction photos
Weekly progress report
Subtask 2B – Periodic Field Meetings and Inspections
The level of effort associated with this subtask assumes an overall construction duration of 26 months
(including shutdown periods) for the project with the active construction taking place over 17 months as
outlined in subtask 2A above. The Consultant’s employees will periodically visit the site to discuss the
project, including:
Pre‐Construction Meeting: This task includes one (1) one‐day Pre‐Construction Meeting
attended by up to six (6) Consultant employees in addition to the RPR.
Construction Progress Meeting: This task includes one (1) Consultant employee, in addition to
the RPR, attending weekly on‐site progress meetings during active construction (17 months) and
bi‐weekly during non‐construction periods (9 months). These meetings are assumed to take
place separately from the other meetings or field inspection efforts. Weekly progress will be
documented in the meeting minutes.
Miscellaneous Field Meeting and Conference calls: The task includes up to one (1) half‐day
meeting, attended by one (1) Consultant employee from the design team, each month during
the active construction duration (17 months) to be used on an as‐needed basis as issues arise
requiring on‐site support.
The task also includes up to two (2) one‐hour conference call, attended by two (2) Consultant
employees from the design team, each month during the active construction duration (17
months) to be used on an as‐needed basis as issues arise requiring on‐site support.
Start‐up Assistance: This task includes up to 40 hours of onsite representation for equipment
start‐up in addition to the RPR. It is assumed start‐up will require four (4) working days.
Substantial Completion and Final Punchlist: This task includes review of the project for the final
punch list and substantial completion requirements. It is anticipated that this effort will be
completed by the RPR.
The Consultant will set agenda, lead, and take and distribute minutes for the Pre‐Construction,
Construction Progress and Miscellaneous Field meetings and conference calls.
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2B Periodic Field Meetings and Inspections
Meetings Pre‐Construction Meeting (1 with 4 persons attending)
Construction Progress Meetings (88 with 1 person attending)
Miscellaneous Field Meetings (up to 20 meetings, each 1 half‐day
long, with 1 person attending)
Miscellaneous Conference Calls (up to 40 calls, each 1 hour long, with
2 persons attending)
Start‐up Assistance (up to 40 hours)
Substantial Completion Site Visit (included as part of RPR services in
subtask 2A)
Final Punchlist Site Visit (1 with 2 persons attending)
Deliverables Meeting minutes for Pre‐Construction Meeting, Construction
Progress Meetings, and Misc. Field Meetings/Conference calls in
electronic format
Final Punchlist
Miscellaneous correspondence in electronic format
Subtask 2C – Supplemental Diving Inspection
In addition to the Contractor’s dive inspection and RPR review of the Contractor supplied dive inspection
videos, the Consultant’s scope of work will include up to 10 days of supplemental diving inspection
conducted in no more than two (2) separate inspections. A budget of $103,000 is allocated for these
services to be used only with City approval.
2C Supplemental Diving Inspection
Meetings None
Deliverables Up to Two (2) Inspection reports including video footage of the
inspection
Additional Assumptions and Clarifications
1. The Consultant is not responsible for managing or overseeing site safety compliance or
performing quality control or quality assurance work as part of the Construction Services scope.
Construction services are limited to documenting observations of the construction for general
conformance with the design.
2. The Contractor will coordinate and pay for materials testing by an accredited independent
testing firm as per the contract documents.
3. The Contractor will provide field office for use by Consultant RPR.
4. The Contractor will perform dive inspections during the marine construction phase and the
Consultant RPR will be able to view the dive video feed during construction.
5. The Consultant’s review of submittals and response to RFI’s do not constitute acceptance or
responsibility of the work being performed. The construction work and associated means and
methods are solely the responsibility of the Contractor performing the Work.
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6. All deliverables are assumed to be submitted to the City as electronic files in .pdf format and
.dwg format for native AutoCAD drawing files.
7. Neither the professional activities of the Consultant, nor the presence of the Consultant or its
employees and subconsultants at a construction site, shall relieve the City and any other entity
of their obligations, duties and responsibilities with respect to job site safety.
8. The parties acknowledge the ongoing COVID‐19 pandemic and that the impacts of COVID‐19 are
continually changing. The Consultant’s scope, schedule, and fees presented herein were
prepared in accordance with conditions known at the time of the preparation of this proposal.
Should the schedule and budget need to be amended due to unforeseen impacts of COVID‐19,
the Consultant will work with the City to define the changes in this Scope of Work, schedule, and
budget required to complete the Work.
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Resident Project Representative Project Manager Lead Design Engineer Design Engineer Construction Manager Principal Engineer Permitting Consultant Senior Project Manager CAD Engineer Project Accountant Project Independent Reviewer Reimbursable ODC (Printing, Site Visit Travel Costs) Non-reimbursable ODC Construction Admin Support (MBE) RPR / Inspector Support (WBE) Diving Inspection Name Browne, Steve Hancox,
Michelle Fox, Darren Gillespie, Lila Heinlein, Sara Kazyak, Brian Bolliger, Rick Johnson,
Thomas
Tolentino,
Ramon
Haines,
Sommer
Elsenbroek,
Kisch Project Summary Hours Labour Expense Subs Total
Project Billing Rate $196.69 $163.91 $163.91 $146.23 $233.47 $233.47 $163.91 $257.58 $196.69 $101.24 $196.69 $1.00 $0.00 $110.00 $120.00 $1.00 Fixed Fee 0.00 $0.00 $0.00 $0.00 $0.00
Total Units (T&M) 3,235.00 218.00 580.50 639.00 248.00 119.50 80.00 8.00 20.00 65.00 12.00 10,000.48 15,000.00 617.50 1,400.00 103,000.00 Time & Material 5,225.00 $1,005,487.52 $10,000.48 $338,925.00 $1,354,413.00
Fee (T&M) $636,292.15 $35,732.38 $95,149.76 $93,440.97 $57,900.56 $27,899.67 $13,112.80 $2,060.64 $3,933.80 $6,580.60 $2,360.28 $10,000.48 $0.00 $67,925.00 $168,000.00 $103,000.00 Total 5,225.00 $1,005,487.52 $10,000.48 $338,925.00 $1,354,413.00
Escalation (T&M) $20,314.28 $1,140.79 $3,027.28 $2,964.52 $1,848.53 $883.27 $418.64 $65.79 $75.35 $210.09 $75.35 $0.00 $0.00 $0.00 $0.00 $0.00
Total Fee (T&M) $656,606.43 $36,873.17 $98,177.04 $96,405.49 $59,749.09 $28,782.94 $13,531.44 $2,126.43 $4,009.15 $6,790.69 $2,435.63 $10,000.48 $0.00 $67,925.00 $168,000.00 $103,000.00
WBS
Code
Task
Code Task Name Start Date End Date Units Task Type Hours Labour Expense Subs Total
1 Task 1 Constrution Administration 2022-07-25 2024-12-04 Time & Material 1,781.50 $305,655.46 $5,000.00 $22,165.00 $332,820.46
1.1 1A Conformed Drawing Set 2022-07-25 2024-12-04 2 4 1 8 5000 Time & Material 15.00 $2,719.73 $5,000.00 $0.00 $7,719.73
1.2 1B Submittal Review 2022-07-25 2024-12-04 260 360 50 50 Time & Material 670.00 $110,346.84 $0.00 $5,500.00 $115,846.84
1.3 1C RFI Review 2022-07-25 2024-12-04 157.5 52.5 105 52.5 52.5 Time & Material 367.50 $69,340.56 $0.00 $5,775.00 $75,115.56
1.4 1D Permitting Assistance 2022-07-25 2024-12-04 80 20 Time & Material 80.00 $13,531.44 $0.00 $2,200.00 $15,731.44
1.5 1E Change Orders 2022-07-25 2024-12-04 40 100 20 8 12 5 Time & Material 180.00 $31,037.07 $0.00 $550.00 $31,587.07
1.6 1F Pay Estimate Review 2022-07-25 2024-12-04 108 54 Time & Material 108.00 $21,920.71 $0.00 $5,940.00 $27,860.71
1.7 1G Record Drawings/O&M Manual 2022-07-25 2024-12-04 10 70 20 Time & Material 80.00 $12,254.33 $0.00 $2,200.00 $14,454.33
1.8 1H Project Management 2022-07-25 2024-12-04 196 8 65 12 Time & Material 281.00 $44,504.78 $0.00 $0.00 $44,504.78
2 Task 2 Construction Inspection 2022-07-25 2024-12-04 Time & Material 3,443.50 $699,832.06 $5,000.48 $316,760.00 $1,021,592.54
2.1 2A RPR / Construction Manager 2022-07-25 2024-12-04 Time & Material 3,197.50 $657,074.39 $0.00 $179,000.00 $836,074.39
2.1.1 Resident Project Representative 2022-07-25 2024-12-04 2929.5 1400 Time & Material 2,929.50 $594,599.24 $0.00 $168,000.00 $762,599.24
2.1.2 Construction Manager 2022-07-25 2024-12-04 204 Time & Material 204.00 $49,148.45 $0.00 $0.00 $49,148.45
2.1.3 HASP 2022-07-25 2024-12-04 40 8 Time & Material 48.00 $10,046.17 $0.00 $0.00 $10,046.17
2.1.4 File Management System (setup &
management)2022-07-25 2024-12-04
8 8 100 Time & Material 16.00 $3,280.53 $0.00 $11,000.00 $14,280.53
2.2 2B Field Meetings 2022-07-25 2024-12-04 Time & Material 240.00 $41,742.81 $5,000.48 $34,760.00 $81,503.29
2.2.1 Pre-construction meeting 2022-07-25 2024-12-04 8 8 8 8 8 Time & Material 32.00 $6,561.07 $0.00 $880.00 $7,441.07
2.2.2 Const. progress meetings 2022-07-25 2024-12-04 5000.48 15000 248 Time & Material 0.00 $0.00 $5,000.48 $27,280.00 $32,280.48
2.2.3 Misc. field meetings & conference calls 2022-07-25 2024-12-04 168 60 Time & Material 168.00 $28,416.02 $0.00 $6,600.00 $35,016.02
2.2.4 Start-up Assistance 2022-07-25 2024-12-04 40 Time & Material 40.00 $6,765.72 $0.00 $0.00 $6,765.72
2.3 2C Suppl. Diving Inspection 2022-07-25 2024-12-04 6 103000 Time & Material 6.00 $1,014.86 $0.00 $103,000.00 $104,014.86
FEE ESTIMATE - Evanston Intake Construction ServicesPage 13 of 13A13.Page 513 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Richard Eddington, Interim Police Chief
Subject: Resolution 56-R-22, Authorizing the Interim City Manager to Execute an
Intergovernmental Agreement for the Use and Maintenance of Personal
Equipment Between the Village of Palatine and the City of Evanston
Date: July 25, 2022
Recommended Action:
Staff recommends City Council adoption of Resolution 56-R-22, Authorizing the City Manager
to Execute an Intergovernmental Agreement for the Use and Maintenance of Personal
Equipment Between the Village of Palatine and the City of Evanston.
Council Action:
For Action
Summary:
The Palatine Police Department requested to utilize two Evanston Police Department (EPD)
motorcycles for a new operator training course August 8 -19, 2022. An Intergovernmental
Agreement was drafted and approved by the Law Department to govern the use, operation,
and maintenance of the motorcycles while the motorcycles are on loan. The Agreement has
been signed by Palatine Village Officials.
Attachments:
Resolution 56-R-22, Authorizing the City Manager to Execute an Intergovernmental
Agreement for the Use and Maintenance of Personal Equipment Between the Village of
Palatine and the City of Evanston
Intergovernmental Agreement for the Use and Maintenance of Two Motorcycles Between the
Village of Palatine and the City of Evanston
A14.Page 514 of 969
07/25/2022
56-R-22
A RESOLUTION
Authorizing the City Manager to Execute an Intergovernmental
Agreement for the Use and Maintenance of Personal Equipment
Between the Village of Palatine and the City of Evanston
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the
Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and
encourage intergovernmental cooperation; and
WHEREAS, Section 3 of the Illinois Intergovernmental Cooperation Act, 5
ILCS 220/3, permits any powers, privileges, functions, or authority exercised or which
may be exercised by a unit of local government to be exercised, combined, transferred
or enjoyed jointly with any other unit of local government; and
WHEREAS, the City of Evanston (“City”), and the Village of Palatine
(“Village”) desire to enter into the attached Intergovernmental Agreement to facilitate the
sharing of two of the City of Evanston’s motorcycles (“the motorcycles”), to be used by
the Palatine Police Department; and
WHEREAS, the Village desires to borrow the motorcycles from the City
and for a two-week training class for the Palatine Police Department taking place from
August 8 through August 19, 2022; and
WHEREAS, the Parties desire to enter into the Agreement to govern the
use, operation, and maintenance of the motorcycles while the motorcycles are on loan
from Evanston; and
Page 2 of 10
A14.Page 515 of 969
56-R-22
~2~
WHEREAS, the Parties by virtue of their powers as set forth in the Illinois
Municipal Code, 65 ILCS 5/1-1-1 et seq. are authorized to enter into this Agreement;
and
WHEREAS, the Evanston City Council has determined that it will serve
and be in the best interest of the City to enter into the Agreement with the Parties;
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CIT Y OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council hereby adopts the foregoing recitals as its
findings, as if fully set forth herein.
SECTION 2: The City Council hereby approves, pursuant to the City of
Evanston’s home rule power, the Agreement in the form attached to this Resolution as
Exhibit A.
SECTION 3: The City Manager is hereby authorized to sign the
“Intergovernmental Agreement for the Use and Maintenance of Personal Equipment
Between the Village of Palatine and the City of Evanston”, attached hereto as Exhibit A
and incorporated herein by reference.
SECTION 4: This Resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
Page 3 of 10
A14.Page 516 of 969
56-R-22
~3~
______________________________
Daniel Biss, Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Adopted: ________________, 2022
Approved as to form:
_______________________________
Derke Price, Acting Corporation Counsel
Page 4 of 10
A14.Page 517 of 969
56-R-22
~4~
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
Page 5 of 10
A14.Page 518 of 969
INTERGOVERNMENTAL AGREEMENT FOR THE USE AND MAINTENANCE OF
TWO MOTORCYCLES BETVVEENTHE VILLAGE OF PALATINE AND THE CITY
OF EVANSTON
This Intergovernmental Agreement (hereinafter referred to as the “Agreement”)is entered
into this day of ,2022,by and between the Village of Palatine,an Illinois
home rule municipal corporation (“Palatine”)and the City of Evanston,an Illinois home rule
municipal corporation (“Evanston”)(Palatine and Evanston are each a “Party”,and collectively
“Parties”).
WITNESSETH:
WHEREAS,Section 10 of Article VII of the Illinois Constitution of 1970 authorizes units
of local government,such as Palatine and Evanston,to contract or otherwise associate amongst
themselves in any manner not otherwise prohibited by law or by ordinance;and
WHEREAS,Section 3 of the Illinois Intergovernmental Cooperation Act,5 ILCS 220/3,
permits any powers,privileges,functions or authority exercised or which may be exercised by a
unit of local government to be exercised,combined,transferred or enjoyed jointly with any other
unit of local government;and
WHEREAS,the City of Evanston (“Evanston”)is the owner of Harley Davidson
motorcycles for use by its Police Department;and
WHEREAS,the Palatine Police Department has requested the use of two of Evanston’s
motorcycles (“the motorcycles”)for a two-week training class taking place from August 8 through
August 19,2022;and
WHEREAS,the Parties desire to enter into the Agreement to govern the use,operation,
and maintenance of the motorcycles while themotorcycles are onloan from Evanston;and
WHEREAS,the Parties by virtue of their powers as set forth in the Illinois Municipal Code,
65 ILCS 5/1-1-1 et seq.are authorized to enter into this Agreement;and
NOW,THEREFORE,in consideration of the aforementioned recitals and the mutual
covenants and provisions in this Agreement,and for other good and valuable consideration,the
receipt and sufficiency of which is hereby acknowledged,the Parties hereto agree as follows:
1.Incorporation.The preambles set forth above are incorporated and are part of this
Agreement.
2.Use of Vessel.Palatine shall use the motorcycles only for:(i)training;(ii)maintenanceof
the motorcycles;and (iii)other uses agreed to by the Parties.In addition to the terms of
this Agreement,the Parties shall use the motorcycles in strict accordance with standard
operating procedures agreed to by the Parties,which standard operating procedures shall
be agreed to prior to any use of the motorcycles.
Page 6 of 10
A14.Page 519 of 969
3.M.This Agreement shall be in full force and effect from the Effective Date,which shall
be the last date on which Palatine or Evanston executes this Agreement.Unless otherwise
provided in this Agreement,the obligations and terms of this Agreement shall continue in
effect until the return of the motorcycles to the City.
4.Use of Motorcycles.
a.Training of Personnel:Palatine shall:train sufficient personnel to use the
motorcycles to respond and operate the motorcycles.Palatine shall bear its own
costs for such training.
b.Qperation in Accordance with Law:Palatine shall operate the motorcycles at all
times in accordance with all applicable federal,State,and local laws,statutes,
regulations,and ordinances.'
c.Operation in Accordance with Agreement:Palatine shall operate the motorcycles
at all times in accordance with the terms of this Agreement.
5.Maintenance and Fuel.
a.Storage of Motorcycles:When not in operation,the motorcycles shall be stored in
a safe and secure location.Palatine shall be responsible for properly and safely
storing the motorcycles after each use,cleaning the motorcycles and properly
storing the motorcycles and all relevant accessory equipment so that they are
secure,safe,and ready for use.
b.Maintenance of Motorcycles:Palatine shall be responsible for coordinating all
necessary maintenance and repairs of the motorcycles.No maintenance or repairs
shall be made to the motorcycles that cost more than $1,500.00 without the prior
written approval of all of the Parties.
c.Fuel:Palatine shall be responsible for keeping the motorcycles sufficiently fueled
so that the motorcycles are returned with the same fuel level upon picking up the
motorcycles.
(1.Costs:Palatine shall be solely responsible for all costs for maintaining,repairing,
storing,and fueling the motorcycles during the term of this Agreement.
6.Insurance.Palatine shall procure and maintain as long as this Agreement is in effect an
insurance policy in a form and from an insurance provider agreed to by the Parties,
provided that the insurance policy shall cover the operation of the motorcycles by Palatine
and,at a minimum,cover the replacement cost of the motorcycles and have repair cost
endorsements.The costs to procure and maintain such insurance shall be solely be the
responsibility of Palatine.
Page 7 of 10
A14.Page 520 of 969
7.
10.
ll.
12.
13.
To the Village of Palatine:
To the City of Evanston:
Indemni?cation.Palatine shall defend,indemnify,and hold harmless Evanston and
Evanston’s of?cials,officers,employees,agents,and representatives from and against any
and all injuries,claims,demands,judgments,damages,losses and expenses,and costs of
suit or defense,arising out of resulting from,or alleged to arise out of or resulting from
the negligent,careless,or wrongful acts,omissions,failures to act,or misconduct of the
Palatine,and their officers,employees,and agents,in connection with their performance
under this Agreement.Palatine will appear and defend all suits brought upon all such
claims,demands,actions and proceedings and shall pay all costs and expenses incidental
thereto,but Evanston will have the right,at its sole option and expense,to participate in
the defense of any suit,without relieving Palatine of any of its obligations thereunder.
Non-Binding.Nothing contained in this Agreement,nor any act of any of the respective
Parties pursuant to this Agreement,shall be deemed or construed by any of the Parties
hereto or by third persons,to create any relationship of third party bene?ciary,principal,
agent,limited or general partnership,joint venture,or any association or relationship
involving any of those Parties.
Counterparts.This Agreement may be executed in counterparts,all of which shall be
deemed to be an original and all of which shall constitute one and the same instrument.
Amendments.This Agreement may only be modified by written modi?cation executed by
duly authorized representatives of the Parties hereto.
Assignment.This Agreement and the rights of the Parties hereunder may not be assigned
(except by operation of law)and the terms and conditions of this Agreements shall inure
to the bene?t of and be binding upon the respective successors and assigns of the units of
government as the Parties hereto.
Governing Law and Venue.The laws,cases and statutes of the State of Illinois shall govern
the validity,performance and enforcement of this Agreement.Any court proceedings
between the Parties related to this Agreement or the subject matters herein shall be brought
in Cook County,Illinois.
Notice.All written reports,notices and other communications related to_this Agreement
shall be in writing and shall be personally delivered,mailed via certified mail,overnight
mail delivery,or electronic mail delivery to the following persons at the following
addresses:
The Village of Palatine
200 E.Wood Street
Palatine,IL 60067
Attn:
Email:
The City of Evanston
Page 8 of 10
A14.Page 521 of 969
14.
15.
16.
17.
18.
19.
20.
i
2100 Ridge Avenue
Evanston,IL 60201
Attn:Nicholas Cummings,Corporation Counsel
Email:ncummings@cityofevanston.org
Severability.If any provision,clause or term of this Agreement is determinedto be invalid
or unenforceable,such provision shall,to the extent possible,be modi?ed by the court in
such manner as to be valid,legal and enforceable so as to most nearly retain the intent of
the Parties,and,if such modi?cation is not possible,such provision shall be severed from
this Agreement,and in either case the Validity,the legality,and enforceability of the
remaining provisions of this Agreement shall not in any way be affected or impaired
thereby.
Headings.The headings of the paragraphs of this Agreement are for convenience and
reference only and do not form a part hereof and do not modify,interpret or construe the
understandings of the Parties hereto.
Waiver.No waiver by either Party of any breach of any term or condition hereon shall be
deemed a waiver of the same or any subsequent breach of the same or any other term or
condition herein.No term or condition of this Agreement shall be deemed waived by either
Party unless waived in writing.
Entire Agreement.This Agreement supersedes all other prior agreements,negotiations and
representations and is a full integration of the agreement of the Parties regarding the subject
matters of this Agreement.
Default and Breach.In the event of any breach of or default under this Agreement,the
Parties shall give prompt written notice of such alleged breach or default and the Party
receive such notice shall have thirty (30)days after receipt of such notice to cure such
alleged breach or default,prior to the seeking of any remedy provided for herein,provided
however,that said thirty (30)day period shall be reasonably extended if the defaulting
Party has initiated the cure of said breach of default and is diligentlyproceeding therewith.
No Third-Par_tyBene?ciaries.This Agreement and the covenants contained herein are
made solely for the bene?ts of the Parties,and their respective successors,assigns,
af?liates and representatives and no other person shall be entitled to any rights hereunder.
Authorization.The Village of Palatine and the City of Evanston each hereby warrant and
represent that their respective signatures set forth below have been,and are on the date of
this Agreement,duly authorized by all necessary and appropriate corporate and/or
governmental action to execute this Agreement.
IN WITNESS THEREOF,the Parties have executed this Agreement on the dates indicated.
Page 9 of 10
A14.Page 522 of 969
§VILLAGEOF PALATINE
/‘‘
Attest:
\CVQLJ/t
Date:71/7 [22-
THE CITY OF EVANSTON
By:
City Mayor
Attest:
Date:Date:
Page 10 of 10
A14.Page 523 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 76-O-22, Amending City Code Section 3-4-6(L-2) to Increase
the Number of Class L-2 Liquor Licenses from One to Two for Ash
Enterprises USA, Inc. d/b/a Shop Now, 1942 Maple Avenue
Date: July 25, 2022
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinance 76 -O-22,
amending City Code Section 3-4-6(L-2) to increase the number of Class L-2 liquor licenses
from one to two.
Council Action:
For Introduction
Summary:
Ordinance 76-O-22 amends City Code Section 3-4-6(L-2) to increase the number of Class L-2
liquor licenses in the City. Shop Now applied for a Class L-2 liquor license at its 1942 Maple
Avenue location, and the Liquor Review Board voted to approve Shop Now's application at its
July 13, 2022 meeting.
Legislative History:
The Liquor Review Board voted to approve Shop Now's application at its July 13, 2022 meeting.
Attachments:
Ordinance 76-O-22
A15.Page 524 of 969
07/25/2022
76-O-22
AN ORDINANCE
Amending City Code Section 3-4-6(L-2) to Increase the Number of
Class L-2 Liquor Licenses from One to Two
Ash Enterprises USA, Inc., LLC d/b/a Shop Now, 1942 Maple Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Table 1 of Section 3-4-6 of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
Class Type Consume
on site
Consume
off site
Initial
Fees
Renew
Fees Licenses Location
Limit
Permitted
Hours
L-2 Grocery
Store
None Liquor $2,000 $2,000 1 2 Store
between
0 and
2,000 sq.
ft.
(product
display)
8 a.m.—
midnight
SECTION 2: Subsection 3-4-6(L-2) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class L-2 liquor
licenses from one (1) to two (2) to read as follows:
(L-2) CLASS L-2 licenses, which shall authorize the retail sale of alcoholic liquor in a
grocery store in original packages to persons of at least twenty-one (21) years of age
for consumption off the premises. "Grocery store" is defined in Section 3-4-1 of this
Chapter.
1. It shall be unlawful for a Class L-2 licensee to sell a single container of beer unless
the volume of the container is equal to or greater than forty (40) fluid ounces or 1.18
liters.
Page 2 of 4
A15.Page 525 of 969
76-O-22
~2~
2. It shall be unlawful for a Class L-2 licensee to sell a single container of wine unless
the container is greater than or equal to 6.32 fluid ounces or 0.187 liters.
3. It shall be unlawful for a Class L-2 licensee to sell a single container of alcoholic
liquor, except beer and wine which are regulated by Subsections (L-2)1. and (L-2)2. of
this Section, unless the volume of the container is greater than 6.76 fluid ounces or
0.20 liters.
4. The sale of alcoholic liquor at retail pursuant to the Class L-2 license may begin
after 8:00 a.m., Monday through Sunday. Alcoholic liquor shall not be sold after the
hour of 12:00 midnight on any day.
5. A Class L-2 licensee shall provide a maximum of two thousand (2,000) square feet
of production, preparation, and display area in which products are prepared and are
for sale.
6. The retail package area shall occupy no more than ten (10) percent of the total
floor space (including office, bathroom and kitchen space).
The applicant for the renewal only of such licenses may elect to pay the amount
herein required semiannually or annually. Such election shall be made at the time of
application.
The annual fee for such license shall be two thousand dollars ($2,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall
be two thousand one hundred dollars ($2,100.00).
No more than one (1) two (2) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Page 3 of 4
A15.Page 526 of 969
76-O-22
~3~
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A15.Page 527 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 77-O-22, Amending City Code Section 3-4-6(B) to Increase
the Number of Class B Liquor Licenses from Zero to One for American
Multi-Cinema, Inc. d/b/a AMC Evanston 12, 1715 Maple Avenue
Date: July 25, 2022
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinan ce 77-O-22,
amending City Code Section 3-4-6(B) to increase the number of Class B liquor licenses from
zero to one. Councilmember Nieuswma, based on former Councilmember Braithwaite's
preference, recommends a suspension of the City Council rules for introduction and action at
the July 25, 2022 City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 77-O-22 amends City Code Section 3-4-6(B) to increase the number of Class B
liquor licenses in the City. AMC Evanston 12 applied for a Class B liquor license at its 1715
Maple Avenue location, and the Liquor Review Board voted to approve AMC Evanston 12's
application at its July 13, 2022 meeting.
Legislative History:
The Liquor Review Board voted to approve AMC Evanston 12's application at its July 13, 2022
meeting.
Attachments:
Ordinance 77-O-22
A16.Page 528 of 969
07/25/2022
77-O-22
AN ORDINANCE
Amending City Code Section 3-4-6(B) to Increase the Number of Class
B Liquor Licenses from Zero to One
American Multi-Cinema, Inc., d/b/a AMC Evanston 12, 1715 Maple
Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class B of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
Class Type Consume
on site
Consume
off site
Initial
Fees
Renew
Fees Licenses Location
Limit
Permitted
Hours
B Movie
Theater
Liquor None $5,000 $5,000 0 1 Core 11 a.m.—
1 a.m.
SECTION 2: Subsection 3-4-6(B) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class B liquor
licenses from zero (0) to one (1) to read as follows:
(B) CLASS B licenses, which shall authorize the sale, as described herein, of
alcoholic liquor, for consumption on the premises of a cinema, having a minimum
seating capacity of eight hundred (800) and located in the Core District, while food
service is available. Establishments holding Class B licenses must have some food
service available and at least one (1) BASSET-certified site manager on the premises
when alcoholic liquor is being sold. Each Class B license shall be subject to the
following conditions:
1.Sale, Possession and Consumption: Sale of alcoholic liquor shall be restricted
to the café and temporary bar area only. Possession and consumption of
Page 2 of 4
A16.Page 529 of 969
77-O-22
~2~
alcoholic liquor shall be permitted in the café area and in viewing auditoriums
pursuant to Section 3-4-6(B)2.
2.Restrictions on Alcohol in Auditoriums: A Class B licensee may permit patrons
to exit the café and temporary bar area while possessing or consuming
alcoholic liquor if the licensee first verifies that every such patron:
a. Is at least twenty-one (21) years of age;
b. Has in his/her possession no more than two (2) alcoholic beverage
served in an open plastic container of a different color, size and design
than those in which non-alcoholic beverages are served;
3.Hours: The sale of alcoholic liquor shall only take place from 11:00 a.m. to 1:00
a.m. Sunday through Saturday and while the licensed premises is open for the
showing of motion pictures or a special event pursuant to Section 3-4-6(B)3.
Under no circumstances shall alcoholic liquor be served more than one (1) hour
prior to the advertised showing time of the first motion picture to be screened on
any day, or any special event.
4.Restrictions: No licensee shall employ on its premises any person under the
age of twenty-one (21) years to attend bar, or to pour, draw, or mix alcoholic
liquor on said premises.
5.Liability: A licensee shall be liable for any alcohol consumption by any person
younger than twenty-one (21) years of age on the licensed premises,
regardless of whether the alcohol was purchased from the licensee.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall
be five thousand two hundred fifty dollars ($5,250.00).
No more than zero (0) one (1) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 3 of 4
A16.Page 530 of 969
77-O-22
~3~
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
__________________________, 2021
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A16.Page 531 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 75-O-22, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from Sixty Three to Sixty Four
for Fortune Cookie Group, Inc. d/b/a Lao Sze Chuan, 1633 Orrington
Avenue
Date: July 25, 2022
Recommended Action:
The Liquor Control Review Board recommends City Council appr oval of Ordinance 75-O-22,
amending City Code Section 3-4-6(D) to increase the number of Class D liquor licenses from
sixty three to sixty four. Councilmember Nieuswma recommends a suspension of the City
Council rules for introduction and action at the July 25, 2022 City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 75-O-22 amends City Code Section 3-4-6(D) to increase the number of Class D
liquor licenses in the City. Lao Sze Chuan applied for a Class D liquor license at its 1633
Orrington Avenue location, and the Liquor Review Board voted to approve Lao Sze Chuan's
application at its July 13, 2022 meeting. Ordinance 75-O-22 additionally adds language to
Section 3-4-6 of the Code that states that the number of a particular class of liquor license will
automatically reduce without further City action if a liquor license lapses, is terminated, or a
license holder goes out of business. This prevents the need for a new ordinance everytime a
liquor license lapses.
Legislative History:
The Liquor Review Board voted to approve Lao Sze Chuan's application at its July 13, 2022
meeting.
Attachments:
Ordinance 75-O-22
A17.Page 532 of 969
07/25/2022
75-O-22
AN ORDINANCE
Amending City Code Section 3-4-6(D) to Increase the Number of Class
D Liquor Licenses from Sixty-Three to Sixty-Four
Fortune Cookie Group, Inc., d/b/a Lao Sze Chuan, 1633 Orrington
Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
Class Type Consume
on site
Consume
off site
Initial
Fees
Renew
Fees Licenses Location
Limit
Permitted
Hours
D Restaurant Liquor None $2,800 $2,800 63 64 None 11 a.m.—
1 a.m.
(Mon-
Thurs); 11
a.m. – 2
a.m. (Fri-
Sat); 10
a.m. – 1
a.m. (Sun)
SECTION 2: Table 1, Section 3-4-6 of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
Class Type Consume
on site
Consume
off site
Initial
Fees
Renew
Fees Licenses Location
Limit
Permitted
Hours
Z1-Z4 One-day
licenses
Varies None Varies Varies 10 a.m.—
10:30 p.m.
(Sun-
Thurs); 10
a.m. – 2
a.m. (Fri-
Page 2 of 4
A17.Page 533 of 969
75-O-22
~2~
Sun)
In the event any one of the licenses provided for herein shall lapse, be revoked or
terminated in any manner, or the licensed establishment has closed or relocated, the
maximum number of licenses in that classification shall be automatically reduced,
without further action by the City.
SECTION 3: Subsection 3-4-6(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from sixty-three (63) to sixty-four (64) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than sixty-three (63) sixty-four (64) such license(s) shall be in force at any one
(1) time.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 3 of 4
A17.Page 534 of 969
75-O-22
~3~
SECTION 5: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A17.Page 535 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Brian George, Assistant City Attorney
Subject: Ordinance 78-O-22, Amending City Code Section 3-4-6(C) to Increase
the Number of Class C Liquor Licenses from Twenty to Twenty One for
Tanoshii Foods, LLC d/b/a Tomo Japanese Street Food, 1729 Sherman
Avenue
Date: July 25, 2022
Recommended Action:
The Liquor Control Review Board recommends City Council approval of Ordinance 78-O-22,
amending City Code Section 3-4-6(C) to increase the number of Class C liquor licenses from
twenty to twenty one. Councilmember Nieuswma recommends a suspension of the City
Council rules for introduction and action at the July 25, 2022 City Council meeting.
Council Action:
For Introduction and Action
Summary:
Ordinance 78-O-22 amends City Code Section 3-4-6(C) to increase the number of Class C
liquor licenses in the City. Tomo Japanese Street Food applied for a Class C liquor lic ense at
its 1729 Sherman Avenue location, and the Liquor Review Board voted to approve Tomo
Japanese Street Food's application at its July 13, 2022 meeting.
Legislative History:
The Liquor Review Board voted to approve Tomo Japanese Street Food's applicat ion at its
July 13, 2022 meeting.
Attachments:
Ordinance 78-O-22
A18.Page 536 of 969
07/25/2022
78-O-22
AN ORDINANCE
Amending City Code Section 3-4-6(C) to Increase the Number of Class
C Liquor Licenses from Twenty to Twenty-One
Tanoshii Foods, LLC, d/b/a Tomo Japanese Street Food, 1729
Sherman Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class C of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
Class Type Consume
on site
Consume
off site
Initial
Fees
Renew
Fees Licenses Location
Limit
Permitted
Hours
C Hotel or
Restaurant
Liquor None $4,300 $4,300 20 21 None 11 a.m.—
1 a.m. (Mon-
Wed); 11
a.m. – 2 a.m.
(Thurs-Sat);
10 a.m. – 1
a.m. (Sun)
11 a.m. – 2
a.m. on New
Year’s Day,
Memorial
Day, Fourth
of July, Labor
Day, and
Thanksgiving
SECTION 2: Subsection 3-4-6(C) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class C liquor
licenses from twenty (20) to twenty-one (21) to read as follows:
(C) CLASS C licenses, shall authorize the sale on the premises specified of
alcoholic liquor only for consumption on the premises while food is available. Such
Page 2 of 4
A18.Page 537 of 969
78-O-22
~2~
licenses may be issued only to hotels or restaurants in the core area. Establishments
holding Class C licenses must have some food service available when alcoholic liquor
is being sold. The meanings of "hotel," "restaurant," and "core area" shall be as
defined in 3-4-1 of this Chapter.
1. The sale of alcoholic liquor shall not take place between the hours of 1:00 a.m.
and 11:00 a.m., except that sales may be made up to 2:00 a.m. on Friday,
Saturday, Sunday mornings and up to 2:00 a.m. on the mornings of January 1,
Memorial Day, July 4, Labor Day and Thanksgiving; however, no such sales
shall be made between 2:00 a.m. and 10:00 a.m. on Sunday.
2. A licensee operating a licensed restaurant which leases space in a hotel, may
sell alcoholic liquor to registered guests of that hotel. Any alcoholic liquor sold
must be consumed on the premises of the hotel, and be sold while food service
is available in the restaurant or hotel.
The applicant for the renewal only of such licenses may elect to pay the amount
herein required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
four thousand three hundred dollars ($4,300.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
four thousand five hundred fifteen dollars ($4,515.00).
No more than twenty (20) twenty-one (21) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Page 3 of 4
A18.Page 538 of 969
78-O-22
~3~
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
A18.Page 539 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Paul Moyano, Senior Project Manager
CC: Edgar Cano, Acting Public Works Agency Director; Lara Biggs, Capital
Planning & Engineering Bureau Chief / City Engineer, Hitesh Desai,
Chief Financial Officer
Subject: Ordinance 70-O-22, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Public Water Supply Loan
Program
Date: July 25, 2022
Recommended Action:
Staff recommends City Council adoption of Ordinance 70 -O-22, authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan
Program (PWSLP). This loan will partially fund the 1909 Raw Water Intake Replacement.
Funding Source:
This ordinance authorizes the City to borrow up to $35,279,939.00 from the IEPA. The debt
service will be paid from the Water Fund.
CARP:
Resilience Regulations, Emergency Preparedness & Management
Council Action:
For Action
Summary:
The Water Filtration Plant is served by three raw water intakes extending approximately one
mile into Lake Michigan. Each is comprised of an intake structure and pipeline. The oldest
intake was built in 1909. It is beyond its useful life, performing under capacity, and in need of
replacement.
The design for the intake replacement is complete and bids for construction are being
evaluated. The project scope of work includes the following:
• Installation of a 60-inch diameter pipeline that extends one mile into Lake Michigan
A19.Page 540 of 969
• Installation of an intake structure on the lake bottom that consists of nine 10.5 -foot
diameter cones
• Installation of shore-side connections to the existing water treatment plant that are up to
35 feet deep
• Reconfiguration of existing on-shore piping
• Installation of heating elements to keep the intake from freezing over in the winter
• Installation of chemical feed lines to the intake structure on the lake bottom for control
of zebra and quagga mussels
• Installation of monitoring equipment, including temperature sensors and flow metering
The location of the replacement intake is shown on the attached map.
Analysis:
The total project budget is $55,665,939 based on bids received on June 28, 2022.
Construction, engineering, and financing costs are summarized on the table below.
Staff has been working to fund this project through a combination of loans from the
Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act
(WIFIA) loan program and the IEPA SRF PWSLP. Each program has advantages that benefit
the water fund.
The SRF loan (under consideration as Ordinance 70-O-22) is a 20-year loan with an interest
rate of 1.11%. The IEPA is in process of final review of the bid documentation. Adoption of
this ordinance authorizing the City to borrow the funds is one of the r equirements of the loan
application. This ordinance replaces Ordinance 94-O-21, which was previously approved by
City Council on October 25, 2021 for a lesser amount reflecting the original Engineer’s Opinion
of Probable Construction Cost. The amount of this debt ordinance reflects the higher bid cost.
The WIFIA loan (authorized in Ordinance 107-O-21) is a 30-year loan with an interest rate of
2.00%. The first debt service payment will be deferred for two years under the terms of the
loan agreement. This deferral is advantageous because the debt service for both loans will
ultimately be covered by an increase in revenue from the City’s wholesale water customers,
whose future water rates will reflect the cost of the new raw water intake. However, the
wholesale water rate adjustment does not occur until two years after the completion of the
Page 2 of 11
A19.Page 541 of 969
project. Therefore, the first debt service payment of the WIFIA loan will not be made until the
after increased revenue is realized.
The project cost and debt service are included in the attached five-year water fund analysis
and summarized below.
Legislative History:
On April 22, 2019, the City Council awarded the engineering services related to the new intake
engineering services to Stantec (RFP 19-02).
On October 11, 2021, the City Council approved Resolution 111 -R-21 authorizing City officials
to negotiate and execute the WIFIA loan agreement and WIFIA term sheet.
On October 25, 2021, the City Council approved Ordinance 107 -O-21 authorizing General
Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA –
N20154IL) Issues.
On October 25, 2021, the City Council approved Ordinance 94-O-21 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency Public Water Supply Loan
Program.
Ordinance 70-O-22 was introduced at the July 11, 2022 City Council meeting.
Attachments:
70-O-22
Project Location Map
5 Year Financial Summary
Page 3 of 11
A19.Page 542 of 969
07/11/2022
70-O-22
AN ORDINANCE
Authorizing the City to Borrow Funds from
the Illinois Environmental Protection Agency
Public Water Supply Loan Program
WHEREAS, the City of Evanston, in the County of Cook, Illinois (the
“City”) operates its public water supply system (“the System”) and in accordance with
the provisions of the provisions of Section 6(a) of Article VII of the 1970 Constitution of
the State of Illinois and the Local Government Debt Reform Act, 30 ILCS 350/1 et seq.
(collectively “the Act”); and
WHEREAS, the Mayor and City Council of the City (the “Corporate
Authorities”) have determined that it is advisable, necessary, and in the best interest of
the public health, safety and welfare to improve the System including the following:
Replace an existing 1909 intake in Lake Michigan that supplies raw water
to the Evanston Water Plant, which involves abandoning the existing 1909
intake structure and pipeline, construction of a new replacement intake
structure and pipeline, construction of new onshore facilities, and
modifications to existing facilities to incorporate the new intake into the
water treatment process at the Evanston Water Plant
together with any land or rights in land and all electrical, mechanical or other services
necessary, useful or advisable to the construction and installation (the “Project”), all in
accordance with the plans and specifications prepared by the consulting engineers of
the City, which Project has a useful life of 100 years; and
WHEREAS, the estimated cost of constructing and installing the Project,
including engineering, legal, financial, and other related expenses is Fifty Five Million
Page 4 of 11
A19.Page 543 of 969
70-O-22
~2~
Six Hundred Sixty Five Thousand Nine Hundred Thirty Nine dollars ($55,665,939) and
there are insufficient funds on hand and lawfully available to pay such costs; and
WHEREAS, the loan shall bear an interest rate as defined by 35 Ill. Adm.
Code 662, which does not exceed the maximum rate authorized by the Bond
Authorization Act, as amended, 30 ILCS 305/0.01 et seq., at the time of the issuance of
the loan; and
WHEREAS, the principal and interest payment shall be payable semi-
annually and the loan shall mature in twenty (20) years, which is within the period of
useful life of the Project; and
WHEREAS, the costs are expected to be paid for with a loan to the City
from the Public Water Supply Loan Program through the Illinois Environmental
Protection Agency, the loan to be repaid from revenues from the System and the loan is
authorized to be accepted at this time pursuant to the Act; and
WHEREAS, in accordance with the provisions of the Act, the City is
authorized to borrow funds from the Public Waters Supply Loan Program in the
aggregate principal amount of Thirty Five Million Two Hundred Seventy Nine Thousand
Nine Hundred Thirty Nine dollars ($35,279,939) to provide funds to pay the costs of the
Project and;
WHEREAS, the loan to the City shall be made pursuant to a Loan
Agreement, including certain terms and conditions between the City and the Illinois
Environmental Protection Agency;
Page 5 of 11
A19.Page 544 of 969
70-O-22
~3~
NOW THEREFORE, BE IT ORDAINED BY THE CORPORATE
AUTHORITIES OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS AS
FOLLOWS:
SECTION 1:The Corporate Authorities hereby find that the recitals
contained in the preambles are true and correct, and incorporate them into this
Ordinance by this reference.
SECTION 2:It is necessary and in the best interests of the City to
construct the Project for the public health, safety and welfare, in accordance with the
plans and specifications, as described; that the System continues to be operated in
accordance with the provisions of the Illinois Environmental Protection Act, 415 ILCS
5/1 et seq.; and that for the purpose of constructing the Project, it is hereby authorized
that funds be borrowed by the City in the aggregate principal amount (which can include
construction period interest financed over the term of the loan) not to exceed Thirty Five
Million Two Hundred Seventy Nine Thousand Nine Hundred Thirty Nine dollars
($35,279,939).
SECTION 3:The Corporate Authorities may adopt additional ordinances
or proceedings supplementing or amending this Ordinance, providing for entering into
the Loan Agreement with the Illinois Environmental Protection Agency, prescribing all
the details of the Loan Agreement, and providing for the collection, segregation and
distribution of the revenues of the System, so long as the maximum amount of the Loan
Agreement as set forth in this Ordinance is not exceeded and there is no material
change in the project or purposes described herein. Any additional ordinances or
proceedings shall in all instances become effective in accordance with the Act or other
Page 6 of 11
A19.Page 545 of 969
70-O-22
~4~
applicable laws. This Ordinance, together with such additional ordinances or
proceedings, shall constitute complete authority for entering into the Loan Agreement
under applicable law.
However, notwithstanding the above, the City may not adopt additional
ordinances or amendments which provide for any substantive or material change in the
scope and intent of this Ordinance, including but not limited to interest rate, preference
or priority of any other ordinance with this Ordinance, parity of any other ordinance with
this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal
and interest due to the Public Water Supply Loan Program without the written consent
of the Illinois Environmental Protection Agency.
SECTION 4:Repayment of the loan to the Illinois Environmental
Protection Agency by the City pursuant to this Ordinance is to be solely from the
revenue derived from revenues of the System, and the loan does not constitute an
indebtedness of the City within the meaning of any constitutional or statutory limitation.
SECTION 5:The City Manager is hereby authorized to make an
application to the Illinois Environmental Protection Agency for a loan through the Public
Water Supply Loan Program, in accordance with the loan requirements set out in 35 Ill.
Adm. Code 662.
SECTION 6:The Corporate Authorities hereby authorize acceptance of
the offer of a loan through the Public Water Supply Loan Program, including all terms
and conditions of the Loan Agreement as well as all special conditions contained therein
and made a part thereof by reference. The Corporate Authorities further agree that the
loan funds awarded shall be used solely for the purposes of the project as approved by
Page 7 of 11
A19.Page 546 of 969
70-O-22
~5~
the Illinois Environmental Protection Agency in accordance with the terms and
conditions of the Loan Agreement.
SECTION 7:The City has outstanding bonds, payable from revenues of
the system, that are senior to the loan authorized by this Ordinance, and the City
establishes an account, coverage, and reserves equivalent to the account(s),
coverage(s) and reserve(s) as the senior lien holders in accordance with 35 Ill. Adm.
Code 662.350(a)(9)(C)(PWS).
SECTION 8:The Mayor is hereby authorized and directed to execute the
Loan Agreement with the Illinois Environmental Protection Agency. The Corporate
Authorities may authorize by resolution a person other than the Mayor for the sole
purpose of authorizing or executing any documents associated with payment requests
or reimbursements from the Illinois Environmental Protection Agency in connection with
this loan.
SECTION 9:If any section, paragraph, clause or provision of this
Ordinance is held invalid, the invalidity of such section, paragraph, clause or provision
shall not affect any of the other provisions of this Ordinance.
SECTION 10:All ordinances, resolutions, orders, or parts thereof,
which conflict with the provisions of this Ordinance, to the extent of such conflict, are
hereby repealed.
Page 8 of 11
A19.Page 547 of 969
70-O-22
~6~
Introduced: _________________, 2021
Adopted: ___________________, 2021
Approved:
________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 9 of 11
A19.Page 548 of 969
")
!(
!(
Project Loc ation Map
This map is provided "as is" without warranties of any kind. See www.city ofevanst on.org/mapdisclaimers.html for mor e inform at ion.
09/30/2 021Project Location M ap.m xd
LEGEND
!(Prop osed Intak e S tructure
!(Ex isti ng 36 "/42" Intake S tructure - To B e A ban doned
")Sh ore-Si de C onne ctio ns
Prop osed 60" In take Pi pelin e
Ex isti ng 36 "/42" Intake P ipeli ne - To Be Abando ned
Water Tre atment Pl ant
I
Page 10 of 11
A19.Page 549 of 969
Current Year
2021 2022 2023 2024 2025 2026
Proposed Rate Increases 0.0%9.5%0.0%0.0%9.8%3.6%
Operating Revenues
User charge (system) revenue 8,771,787 9,607,738 9,607,738 9,607,738 10,551,218 10,931,062
Wholesale Revenue (Skokie, Northwest Water Commission, Morton
Grove/Niles, Lincolnwood)11,718,608 13,414,862 13,799,378 14,089,432 14,348,421 17,901,940
Misc. Fees and Revenue 1,165,468 682,650 693,573 704,981 716,898 729,346
Total Operating Revenues 21,655,863 23,705,250 24,100,688 24,402,151 25,616,537 29,562,348
Operating Expenses
Salaries & Wages 4,555,932 4,734,899 4,853,272 4,974,604 5,098,969 5,226,443
Benefits 1,422,831 1,361,522 1,422,994 1,487,396 1,554,869 1,625,563
Engineering fees (Studies)402,000 909,800 376,581 381,161 627,571 394,159
Utilities 1,085,300 1,088,600 1,121,258 1,154,896 1,189,543 1,225,229
Repairs and maintenance 364,109 380,329 391,739 403,491 415,596 428,063
Supplies 1,482,717 1,492,344 1,488,612 1,514,634 1,541,301 1,568,630
Miscellaneous 1,351,620 1,062,726 1,057,362 1,085,003 1,113,473 1,142,797
Total Operating Expenses 10,664,509 11,030,220 10,711,818 11,001,184 11,541,319 11,610,884
TOTAL OPERATING INCOME 10,991,354 12,675,030 13,388,870 13,400,968 14,075,218 17,951,464
Non Operating Revenues (Expenses)
Grant
Debt Service (Princial and Interest) - Existing prior to this loan, GO
Bonds and IEPA SRF Debt Service (2,134,492) (3,699,168) (3,700,807) (3,870,627) (3,868,139) (3,870,723)
Transfers (Other Fund, General Fund, Insurance Fund)(5,589,212)(5,600,005)(5,732,501)(5,868,861)(6,009,200)(6,153,635)
Minor Capital Outlay (203,000)(425,400)(600,330)(438,788)(317,537)(325,582)
Interest Income 5,922 5,144 3,547 2,491 2,048 1,755
New GO Bonds - 6,410,000 4,750,000 4,740,000 5,423,000 5,234,000
WIFIA Proceeds - 1909 Intake Replacement 8,558,000 11,828,000
IEPA SRF - Loan Proceeds
Plant Reliability (L17-5107)
Treated Water Storage Replacement (L17-5108)2,143,029
1909 Intake Replacement - SRF 3,721,000 31,559,000
Medium Voltage Generator and Switchgear 3,700,000 3,700,000
East Filter Plant Reliability 9,200,000 -
Water Transmission Main Rehabilitation (L17-5106)11,405,000
LSLR Pilot (Construction)3,210,000
Small Diameter Water Main Lining (L17-5393)1,300,000
Large Diameter Water Main Lining 1,700,000
Total Non-Operating Income (Loss)(5,777,752) 16,326,571 40,236,909 10,092,216 4,430,172 (5,114,185)
Net Change in Position Before Capital Items 5,213,601 29,001,601 53,625,780 23,493,183 18,505,390 12,837,280
Capital Items
New Debt Service - GO Bonds 0 (511,081)(889,807)(1,267,736)(1,700,122)
New Debt Service - WIFIA - 1909 Intake Replacement (917,060)
New Debt Service - SRF
Treated Water Storage Replacement (L17-5108)(120,856)(120,856)(120,856)(120,856)(120,856)
1909 Intake Replacement (2,030,741)(2,030,741)
Medium Voltage Generator and Switchgear (430,100)(430,100)
East Filter Plant Reliability (539,880)
Water Transmission Main Rehabilitation (L17-5106)(643,182)(643,182)(643,182)(643,182)
LSLR Pilot (Construction)(181,027)(181,027)(181,027)(181,027)
Small Diameter Water Main Lining (L17-5393)(73,313)(73,313)(73,313)(73,313)
Large Diameter Water Main Lining (97,805)(97,805)(97,805)
Capital Projects Funded with Cash (3,339,745)(6,866,000)(5,375,000)(1,895,000)(635,000)(945,000)
Capital Projects Funded with GO Bonds 0 (6,410,000)(4,750,000)(4,740,000)(5,423,000)(5,234,000)
1909 Intake Replacement Funded with WIFIA Loan (8,558,000)(11,828,000)
Capital Projects Funded with SRF Loans
Plant Reliability (L17-5107)
Treated Water Storage Replacement (L17-5108)(2,143,029)
1909 Intake Replacement (2,940,000)(31,559,000)
Medium Voltage Generator and Switchgear (3,700,000)(3,700,000)
East Filter Plant Reliability (8,700,000)
Water Transmission Main Rehabilitation (L17-5106)(11,000,000)
LSLR Pilot (Construction)(3,210,000)
Small Diameter Water Main Lining (L17-5393)(1,300,000)
Large Diameter Water Main Lining (1,700,000)
Total Capital Items (5,482,774) (31,846,856) (57,171,459) (24,168,989) (19,602,759) (12,913,084)
NET CHANGE IN POSITION (269,173) (2,845,255) (3,545,679) (675,806) (1,097,369) (75,805)
Beginning Water Fund Reserve 11,982,201$ 11,713,028$ 8,867,774$ 5,322,095$ 4,646,289$ 3,548,920$
Ending Water Fund Reserve 11,713,028$ 8,867,774$ 5,322,095$ 4,646,289$ 3,548,920$ 3,473,115$
Target Water Fund Reserve 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$
City of Evanston
1909 Intake Replacement Project Financing
Five-Year Water Fund Analysis
Estimated - Next 5 Years
Page 11 of 11
A19.Page 550 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Johanna Nyden, Director of Community Development
CC: Melissa Klotz, Zoning Administrator
Subject: Ordinance 63-O-22, Amending Portions of Title 4, “Building Regulations”
and Title 6 “Zoning” to Update the Zoning Code
Date: July 25, 2022
Recommended Action:
The Land Use Commission and staff recommend the adoption of Ordinance 63 -O-22,
Amending Portions of Title 4, “Building Regulations” and Title 6 “Zoning” to Update the Zoning
Code. This is an Omnibus Text Amendment to the Zoning Ordinance to clarify existing
requirements and procedures.
CARP:
N/A
Committee Action:
For Introduction
Summary:
Similar to the omnibus text amendment processed and successfully adopted in early 2020 and
again in 2021 for Administrative Review Uses, Planning & Zoning staff have identified several
text amendments to the Zoning Ordinance that should be addressed to eit her provide
clarification on existing processes, or simple modification to the code to address best land use
practices.
The current Zoning Ordinance was adopted in 1993 and is now nearly 30 years old. In
Evanston, the Zoning Ordinance is typically re-written or substantially overhauled every 12-15
years. Planning & Zoning staff, community partners, elected officials, developers, and residents
have all identified issues within the Zoning Ordinance that need to be addressed. A new Zoning
Ordinance should not be written or adopted until there is an updated guiding document to lead
those changes. That guiding document is the Comprehensive General Plan (Comp Plan),
which is a substantial document that the Land Use Commission will oversee the development
of over the next months (and likely for 1-2 years). Once the new Comp Plan is adopted, a new
P1.Page 551 of 969
Zoning Ordinance will be written and adopted. Until then, only text amendments that are
deemed absolutely necessary are recommended by Planning & Zoning staff, including the
following text amendments.
The omnibus text amendment includes the following:
• Update ADA Parking Regulations to follow current regulations of the Americans with
Disabilities Act Standards for Accessible Design and use appropriate wording.
• Move the Sign Code from the Building Ordinance to the Zoning Ordinance, and establish
variation regulations so that sign variations follow the zoning variation process and are
no longer determined by the DAPR Committee.
• Move the Subdivision Code from the Building Ordinance to the Zoning Ordinance and
update requirements and procedures to current practices.
• Establish clear Standards for Approval for all Planned Developments.
• Update and clarify procedural steps for Planned Developments to include current
practices such as Neighborhood Meetings.
• Add Automobile Body Repair Establishment as an eligible Special Use in the I1
Industrial/Office District to be similar in nature to other Industrial Districts.
These text amendments to the Zoning Ordinance comply with all other as pects of the City
Code, and meet the Standards for Approval for Amendments.
Proposal Overview
Descriptions of each text amendment are listed below. Most of the text amendments requested
are very simple, and are proposed as one agenda item package to redu ce staff’s preparation
time, the Land Use Commission's meeting time and agenda schedule, and the City Council’s
time.
1. Update ADA Parking Regulations to follow current regulations of the Americans
with Disabilities Act Standards for Accessible Design and use appropriate wording.
The Americans with Disabilities (ADA) Act was established in 1990 which, in part,
established consistent federal requirements for disabled parking spaces. The Department
of Justice last updated ADA parking regulations in 2010. The Zoning Ordinance should be
updated to follow the current ADA requirements instead of stating specific regulations that
become outdated over time. ADA parking regulations are also required by the Building
Code (Chapter 11 of the currently adopted 2012 IBC).
The Zoning Ordinance should be updated to eliminate the word “handicap” and use more
appropriate terminology provided within ADA regulations such as “disabled” parking, and
should not specify exact requirements for the number of parking stalls and parking stall
size (which is currently outdated). Instead, the Zoning Ordinance should reference “current
ADA regulations”. Enforcement of ADA regulations on proposed site plans will continue to
be done by both zoning plan reviews and building plan reviewers.
2. Move the Sign Code from the Building Ordinance to the Zoning Ordinance, and
establish variation regulations so that sign variations follow the zoning variation
process and are no longer determined by the DAPR Committee.
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The Sign Code currently exists in the Building Ordinance (Title 4 of the City Code). It varies
in the region and nationwide whether or not sign regulations are within a municipality’s
building code, or zoning code. Signage permits are now reviewed for compliance by zoning
staff and should therefore be moved into the Zoning Ordinance. This is appropriate since
signage is typically proposed on private property that is already regulated by zoning for use,
structure, bulk, etc.
Currently, sign variations are determined by the Design & Project Review (DAPR)
Committee. With the Sign Code relocated into the Zoning Ordinance, sign variations can
then be processed as Minor and Major Variations in the same manner as other zoning
variations.
Minor Variations for signs consisting of the following types shall be for nonresidential uses
only, shall exclude vehicular dealerships, and may be granted by a maximum of 35% for:
1. Wall sign height
2. Blade sign height and/or area
Major Variations are required for all other sign variations, with a final determination by the
Land Use Commission.
A total of 47 sign variation applications were processed from 2016 - current (or roughly 7
per year). Of those sign variations processed, 16 were related to wall sign height (though
not all within 35% of the maximum height regulation of 15.5 feet), and six were related to
blade sign height or area (also not all within 35% of the maximum regulation). Generally,
requests that were closer to the original regulation were more likely to be approved, and
larger requests were more likely to be denied.
The Land Use Commission will also be authorized to establish and/or modify Unified
Business Center Sign Plans that are established for shopping centers. The Appeal process
for Minor Variations for signs will follow the same process that other Minor Variations follow,
with a final determination by the Land Use Commission.
3. Move the Subdivision Code from the Building Ordinance to the Zoning Ordinance and
update requirements and procedures to current practices.
Regulations for Subdivisions currently exist in the Building Code (Title 4). The Subdivision
process requires review by multiple City departments and is coordinated by Planning &
Zoning. The process itself is not codified but is proposed to be, which includes the following
(in condensed form - see Ord. 63-O-22 for exact wording):
1. Applicant submits Zoning Analysis application to confirm all proposed subdivided lots
will comply with zoning (or process variations to lead to that point).
2. Submit Subdivision application and other required documents (draft plat of subdivision,
easements, tree preservation, covenants, etc.).
3. Draft Subdivision is routed for review by staff in Public Works, Building & Inspection
Services, Fire, and Planning & Zoning to ensure
all proposed property lines, utility connection points, streets and right -of-ways,
structures, landscaping, etc. comply with general City requirements and all subdivided
properties can be adequately served by City facilities.
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4. Planning & Zoning staff coordinate comments/revisions with the applicant, and confirms
the draft plat contains all proper legal information including required signature blocks for
plat approval.
5. Planning & Zoning staff schedule the Subdivision for the Planning & Development
Committee meeting, requests a draft Resolution, confirms the final draft of the plat,
requests a staff memo from Public Works stating the proposed Subdivision can be
adequately served by City facilities and noting any other concerns, compiles a staff
recommendation memo, and coordinates the documentation and applicant expectations
for P&D and the final determination by the City Council.
6. Following approval by the City Council, Planning & Zoning staff notifies City staff who
must sign the mylar plat, which is then returned to the applicant for final County
signatures and recording with the Cook County Recorder of Deeds.
Since the Subdivision process begins with a Zoning Analysis, is coordinated by Planning &
Zoning staff, proceeds to the P&D Committee, and includes final steps/signatures
coordinated by Planning & Zoning staff, it is appropriate to codify the procedure wit hin the
Zoning Ordinance. The Subdivision process is similar to other zoning processes (though a
public hearing is only needed when major zoning relief is requested). Existing codified
requirements for Subdivisions (such as street access) remain within Title 4 and no changes
are proposed to those requirements.
4. Establish clear Standards for Approval for all Planned Developments.
The Zoning Ordinance states clear and concise Standards for Approval for a variety of
zoning reviews, including requests for Major Variations (Section 6-3-8-12-E), Special Uses
(Section 6-3-5-10), and Amendments (Section 6-3-4-5). Standards for Approval for Planned
Developments are listed in Section 6-3-6-9 but are not clear. The Zoning Ordinance
currently states Planned Development Standards as the following:
As a special use, planned development involves such special considerations of the
public interest that it shall be required to adhere to the specific planned development
standards established in the zoning district in which it is located. Compliance with the
standards shall govern the recommendations of the Plan Commission applicable to a
planned development and the action of the City Council in order to ensure that an
approved planned development is in harmony with the general purposes and intent of
the Zoning Ordinance. The Plan Commission shall not recommend approval of, nor shall
the City Council approve, a planned development unless each shall determine, based
on written findings of fact, that the planned development satisfies the specific standards
established in the zoning district in which the planned development is located.
While this code section acknowledges “specific standards established in the zoning district
in which the planned development is located,” the zoning district sections do not expressly
state additional standards. Instead, each zoning district lists “General Conditions” that is a
mixture of language that relates to the Comprehensive Plan and other general development
policies in terms of land use, intensity, housing, preservation, environment, traffic and
parking, schools and public services, neighborhood character, planning, economic goals,
taxable value of land, streetscape, pedestrian character, and landscaping. Each zoning
district also lists “Site Controls & Standards” that include minimum and maximum Site
Development Allowances and additional regulations for Planned Developments such as lot
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P1.Page 554 of 969
size, density, setbacks, FAR, height, vehicular access points, and parking and loading
areas, underground installation of utilities, market feasibility study, and traffic study.
Since a Planned Development is an eligible Special Use, the nine existing Standards for
Approval for Special Uses currently apply and should continue to be applied, but should be
stated more clearly within Section 6-3. Additionally, staff suggests the following Standards:
1. The requested Site Development Allowance(s) will not have a substantial adverse
impact on the use, enjoyment or property values of adjoining properties that is beyond
a Development Site the of applicable the given expectation reasonable scope
Allowance(s) of the Planned Development location.
2. The proposed development is compatible with the overall character of existing
development in the immediate vicinity of the subject property.
3. The development site circulation is designed in a safe and logical manner to mitigate
potential hazards for pedestrians and vehicles at the site and in the immediate
surrounding area.
4. The proposed development aligns with the current and future climate and sustainability
goals of the City.
5. Public benefits that are appropriate to the surrounding neighborhood and the City as a
whole the Development Site requested of from the derived be will approval
Allowance(s).
Staff suggests elimination of the current wording of Section 6-3-6-9 and replacement with
the proposed list of Standards as well as reference to the additionally required Special Use
Standards. Existing code sections that state the “General Conditions” and “Site Controls &
Standards” will not be modified and will continue to provide guidance on Planned
Development regulations within each of the different zoning district chapters.
5. Update requirements and procedures for Planned Developments, including
Neighborhood Meeting and Pre-Application steps, to current practices.
Staff recommends updating the codified Planned Development process so that the process
steps listed within the Zoning Ordinance mirror the way Planned Development applications
are currently processed. This includes the following (in condensed form - see Ord. 63-O-22
for exact wording):
1. Submit a Zoning Analysis application that includes at least a plat of survey,
preliminary development plans and Inclusionary Housing Proposal application (if
applicable).
2. Planning & Zoning staff circulates these documents to staff across a number of
different departments (Public Works, Building & Inspection Services, Fire, Health,
Sustainability, Economic Development and Community Development) and conducts
a zoning analysis to determine possible Site Development Allowances and provide
that information to the applicant in addition to preliminary comments on the
development received from other staff.
3. Hold a community meeting. This is not a requirement and is at the discretion of the
Councilmember whose w development proposed the in ard would which be
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P1.Page 555 of 969
constructed. This meeting can occur prior to or following the submission of the official
Planned Development application, and prior to the Design and Project Review
Committee review.
4. Submit the Planned Development application and corresponding attachments.
5. Planning & Zoning staff circulate these documents to staff across a number of
different departments to obtain their comments and questions for various aspects of
the proposed development. An additional zoning analysis is done to confirm site
development allowances and other zoning related items.
6. Planning & Zoning staff then provides this information to the applicant in a detailed
letter and coordinates comments/revisions with the applicant.
7. The proposed development is then placed on the agenda for the Design and Project
Review (DAPR) Committee to further review the proposal and any revisions that may
be submitted after earlier staff comments are reviewed by the applicant. DAPR then
makes a recommendation to the Land Use Commission.
8. Mailed notices are sent to property owners within 1,000 feet of the proposed
development lot, providing them details of the proposed development and
information regarding when the public hearing for the development will occur at the
Land Use Commission.
9. The proposed development is reviewed by the Land Use Commission through a
public hearing, where questions are asked by the Commission and public testimony
is taken. The Commission then reviews the applicable Standards for Approval and
makes a recommendation to the City Council.
10. The proposed development then proceeds to the Planning & Development
Committee of the City Council for review where the Committee can vote to introduce
the proposal to the City Council.
11. City Council then reviews the proposed development and makes a final vote for
approval/denial.
The changes mirror the process that currently occurs for Planned Development application
submission and review, and will not alter mandated notification require ments. While it
removes a formal pre-application conference meeting, it does add in the standard DAPR
meeting review and a community meeting. Currently, community meetings are held at the
discretion of the ward Councilmember but are very consistently part of the overall review
process.
6. Add Automobile Body Repair Establishment as an eligible Special Use in the I1
Industrial/Office District.
Uses related to the automobile are sometimes considered incompatible uses that may not
coexist well with other uses such as single/multi-family residential. These uses are therefore
regulated by zoning by allowing them as Permitted uses in zoning districts that do not
typically feature the other incompatible uses, and by Special Use in zoning districts that do
allow the other potentially incompatible uses so that they can be evaluated on a case by
case basis. Automobile uses listed in the Zoning Ordinance include Automobile Repair
Service Establishment (mechanic), and Automobile Body Repair Establishment. The two
uses are separated due to building code requirements for spray booths for vehicle painting,
and the potential for nuisance issues relating to the vehicle painting that may be a part of
Automobile Body Repair Establishments.
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P1.Page 556 of 969
The Zoning Ordinance currently allows the two uses in the following districts:
C1 C2 MU MUE MXE I1 I2 I3
Automobile Repair Service
Establishment S P S S S P P P
Automobile Body Repair
Establishment S
P P
Both uses are prohibited in all other zoning districts (R’s, T’s, U’s, O1, D’s, RP). Specifically
for Automobile Body Repair Establishments, zoning regulations leave extremely few options
for locating within Evanston. As other desirable uses continue to lo cate throughout
Evanston and change the landscape of the few remaining industrial areas (i.e. C2 and I
Districts rezoning to MXE), zoning regulations for needed uses such as Automobile Body
Repair suchdistricts considered in be should Establishments other I1 the as
Industrial/Office District. The I1 District does not allow incompatible residential uses, and
can be appropriately conditioned via Special Use to allow the use at certain I1 District
locations.
City staff recently became aware of a variety of small businesses that include single -bay
Automobile Body Repair Establishments that have operated in certain areas without proper
City approvals for many years. The vehicle repair/body repair shops provide blue collar jobs
and have an established customer base throughout the community. Since the properties
are now clear of Property Standards violations, staff suggests the aforementioned text
amendment to the I1 District and then anticipates a moderate influx of small business
owners who wish to bring their I1 body repair shops into compliance with the City and can
be appropriately conditioned to ensure future compliance with Property Standards and all
City requirements.
Conclusion
The six identified text amendments to the Zoning Ordinance are proposed as one agenda
item package to reduce staff’s preparation time, the Land Use Commission's meeting time
and agenda schedule, and the City Council’s time. The current Zoning Ordinance is
outdated and should be rewritten. Once the new Comp Plan is completed and adopted, the
plan will be used as a guiding document to create a new Zoning Ordinance. Until then, only
necessary text amendments such as these identified omnibus text amendments that
provide clarification on existing processes, or simple modification to the code to address
best land use practices will be undertaken.
Legislative History:
April 13, 2022 - The Land Use Commission unanimously recommended approval of the
omnibus text amendment (excluding Billboard regulations, which proceeded separately and
was referred back to the LUC at the June 13, 2022 P&D meeting). The Land Use Commission
found the proposed text amendments to be appropriate updates to the Zoning Ordinance, and
noted a complete re-write of the Zoning Ordinance is needed but should not occur until the new
Comprehensive Plan is written and adopted to provide guidance on land use regulation.
Land Use Commission Packet (item begins on p.30)
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P1.Page 557 of 969
Attachments:
Ordinance 63-O-22 Omnibus Text Amendment to the Zoning Ordinance
Land Use Commission Meeting Minutes Excerpt - April 13, 2022
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P1.Page 558 of 969
6/27/2022
63-O-22
AN ORDINANCE
Amending Portions of Title 4, “Building Regulations” and Title 6
“Zoning” to Update the Zoning Code
WHEREAS, the Evanston Land Use Commission recommends the below
changes to update portions of the Zoning Code and to move several sections of Title 4,
“Building Regulations” into Title 6, “Zoning” to update the City’s Code to further align
with best practices, and
WHEREAS, the Evanston City Council finds that it is in the best interest of
the City of Evanston to update its Code from time to time to align with best practices for
the City, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 6-16-2-6, “Handicapped Parking” of the Evanston
City Code of 2012, as amended, is hereby amended to read as follows:
6-16-2-6. HANDICAPPED PARKING. ACCESSIBLE PARKING.
Accessible parking, including the size, location, and number of spaces, shall be
provided as required by the Americans with Disabilities Act (ADA) Standards for
Accessible Design, as amended from time to time.
A. Any parking area to be used by the general public shall provide parking spaces
designated and located to adequately accommodate the handicapped, and these
shall be clearly marked as such. Handicapped stalls shall be located in close
proximity to the most accessible handicapped entrance of the principal building.
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63-O-22
~2~
B. For up to and including the first twenty (20) p arking stalls required on a site, one
(1) shall be a handicapped space. When more than twenty (20) stalls are
required, handicapped parking shall be provided at the rates indicated in Table
16-C, Section 6-16-3-5 of this Chapter.
C. Each handicapped parking stall shall be sixteen (16) feet in width by eighteen
(18) feet in length.
D. The designation of handicapped parking stalls shall constitute consent by the
property owner to the enforcement of the restriction of such spaces to
handicapped motorists by the City.
SECTION 2: City Code 6-16-3-5, “Parking Reduction Allowance for the
D1, D2, D3, and D4 Districts” of the Evanston City Code of 2012, as amended, is
hereby amended to read as follows:
6-16-3-5 PARKING REDUCTION ALLOWANCE FOR THE D1, D2, D3, AND D4
DISTRICTS.
TABLE 16-C - HANDICAPPED PARKING STALL REQUIREMENTS
Total Off Street
Parking Spaces Provided
Required Minimum Number
Of Accessible Parking Spaces
1 to 20 1
21 to 50 2
51 to 75 3
76 to 100 4
101 to 150 5
151 to 200 6
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63-O-22
~3~
201 to 300 7
301 to 400 8
401 to 500 9
501 to 1,000 2 percent of total number
Over 1,000 20 plus 1 for each 50 spaces
over 1,000 spaces
SECTION 3: City Code Title 4, Chapter 10, “Sign Regulations” of the
Evanston City Code of 2012, as amended, is hereby deleted to read as follows:
TITLE 4 BUILDING REGULATIONS, CHAPTER 10 SIGN REGULATIONS
4-10-1. TITLE.
This Chapter shall hereafter be known and cited as the SIGN REGULATIONS of the
City.
4-10-2. PURPOSE.
It is hereby determined that the primary purpose of signage is to help people find what
they need without difficulty or confusion. Thus, while not restricting the freedom of
expression, regulations must be established for preventing an overload of graphic
messages in the environment. The purpose of signs is subordinate to the structures and
land use functions they reference. Signs are to be considered accessory components of
an overall composition of architectural elements, not as freestanding or dominant
architectural elements by themselves.
This Chapter establishes standards for the erection, display, safety and maintenance of
signs which are intended to allow a person to observe or ignore graphic messages,
according to that person's own purpose, as well as to encourage the general
attractiveness of the community and to protect property values therein. These standards
are intended to meet the following objectives:
(A) Healthy Economy. It is recognized that signs are an economical and effective means
of communicating information and are thus an important asset to most businesses. The
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63-O-22
~4~
continued health of business and economic activities shall be encouraged by the use of
signs which:
1. Clearly and efficiently identify the goods, services, facilities and locations
available to the community; and
2. Express the identity of businesses or the proprietors associated with those
activities.
(B) Effective Communication. A reasonable, orderly and effective display of signs is to
be promoted by authorizing the use of signs which are:
1. Legible in the circumstances in which they are viewed;
2. Harmonious with their surroundings and consistent with the character of their
community context;
3. Protective of the value of architectural resources, ensuring the integrity of the
architectural elements and character of the buildings and sites to which signs
principally relate;
4. Respectful of the rights of nearby property owners; and
5. Appropriate to the function to which they pertain.
(C) Public Welfare. The public health, safety and welfare is to be preserved, protected
and promoted through sign regulations which:
1. Recognize that signs are a necessary means of visual communication for the
convenience of the general public taken as a whole, as opposed to the
convenience of any individual person;
2. Minimize the blighting influences posed by visual clutter, decay, and neglect;
3. Eliminate confusion and distractions which jeopardize vehicu lar and pedestrian
safety;
4. Prohibit the placement of signs which obstruct vision or access in a manner
which creates dangerous conditions;
5. Protect the physical and mental well-being of the general public by
encouraging a sense of aesthetic appreciation for the City's visual environment;
and
6. Preserve the value of private property by assuring the compatibility of signs
with surrounding land uses.
4-10-3. RULES AND DEFINITIONS.
The definitions noted below apply only to this Chapter and supersede any conflicting
definitions found elsewhere in other chapters of the City Code.
(A) Rules of Interpretation. The language set forth in the text of this Chapter shall be
interpreted in accordance with the following rules of construction:
1. The singular number includes the plural and the plural the singular.
2. The present tense includes the past and future tenses, and the future the
present.
3. The word "shall" is mandatory, while the word "may" is permissive.
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63-O-22
~5~
(B) Regulations. To the extent that any definition below includes regulatory standards,
such as height or area limitations, for example, such regulations shall apply in addition
to all others contained in this Chapter.
(C) Definitions. The following words and terms, wherever th ey occur in this Chapter,
shall be defined as follows:
ABANDONED
SIGN.
Any sign advertising a business, commodity, service,
entertainment or activity which has been discontinued.
ADVERTISING
STRUCTURE.
A structure, as defined by the Building Code, erected or used for
the purpose of supporting or displaying a message or sign.
ARCHITECTURAL
ELEMENT.
A prominent or significant part or feature of a building, structure,
or site.
ARCHITECTURAL
INTEGRITY.
The composite or aggregate of the characteristics of structure,
form, materials, and function of a building, group of buildings, or
other architectural composition.
ATTENTION
GATHERING
DEVICE.
A display that utilizes motion or flashing lights to attract attention
of passers-by. Examples include strings of pennants, banners or
streamers, advertising flags, clusters of flags, strings of twirlers or
propellers, flares, balloons, strobe lights, and sequential flashing
"runner" lights.
AUXILIARY SIGN. A sign which provides secondary information such as accepted
charge cards, hours of operation, or warnings, and which is not
intended to identify the basic nature of a use, specific product or
service information, or the identity of the proprietor.
(Ord. No. 10-O-87)
AWNING. Any structure entirely supported by the wall to which it is
attached, which may project over public property, and which has
a frame, being either retractable or in a fixed position, covered by
nonrigid material, such as fabric or vinyl.
(Ord. No. 51-O-93)
AWNING SIGN. A sign that is mounted or painted on, or attached to an awning.
BOARD. The Sign Review and Appeals Board.
BULLETIN BOARD. A sign that identifies an institution or organization on whose
premises it is located and which contains the name of the
institution or organization and/or message in movable letters of
two inches (2") or less in height.
CANOPY. Any permanent exterior roof structure which extends over, or is
suspended above, any public thoroughfare, and which is attached
to a building at the inner end and supported on the outer end in
conformance with the Building Code of the City of Evanston.
CANOPY SIGN. A sign that is mounted or painted on, or attached to a canopy.
CITY. The City of Evanston, Illinois.
CITY COUNCIL. The City Council of the City of Evanston, Illinois.
COMMERCIAL A message placed or caused to be placed before the public by a
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MESSAGE. person directly involved in the manufacture or sale of the
products, property, accommodations, services, attractions, or
activities which are the subject of the message that:
1. Refers to the offer for sale or existence for sale of products,
property, accommodations, services, attractions, or activities; or
2. Attracts attention to a business or to products, property,
accommodations, services, attractions, or activities that are
offered or exist for sale or for hire.
COMMERCIAL
VARIABLE
MESSAGE
(CVMS).
A sign which may be manual, electronic or sign electrically
controlled, capable of showing a series of different messages in a
predetermined sequence.
COMPATIBLE. The characteristic of appearance of two (2) or more buildings,
structures, or architectural elements in the same vicinity which
produces an aesthetically pleasing whole.
COMPREHENSIVE
SIGN PLAN.
A set of criteria and a format approved by the Sign Review and
Appeals Board for all signs to be located on the premises of a
Unified Business Center.
(Ord. No. 90-O-11,
§ 6, 11-14-2011)
CONSTRUCTION
SIGN.
A sign identifying persons involved in design, planning,
construction, wrecking, financing, or development taking place on
the premises where the sign is posted.
DIRECTORY SIGN. A sign which indicates the name and/or address of the occupants
of a premises accommodating multiple occupants.
ELIGIBLE FACADE
AREA.
That portion of a facade which is below the maximum sign height.
ERECT. To build, construct, attach, hand, re-hang, suspend, place, affix,
enlarge, substantially alter, post, display, or relocate and includes
the painting of lettering or graphics for signs. Normal
maintenance is not included within this definition.
EXTERIOR. The outer part or surface of a building; such as a wall or window,
which is exposed to outside environmental elements.
EXTERNAL
ILLUMINATION.
Illumination of a sign which is produced by an artificial source of
light which is not contained within the sign itself.
FACADE. Any side, surface or wall below the roof of a building which is
parallel or within forty five degrees (45º) of parallel with a parcel's
frontage on a public thoroughfare, and which faces toward and
relates to that public thoroughfare. If a building has a complex
shape, then all walls or surfaces facing in the same direction, or
nearly the same direction, are part of a single facade.
FESTOON
LIGHTING.
A string of two (2) or more unshielded incandescent light bulbs
suspended over a premises, (as opposed to being located on a
building or structure). Holiday and ornamental lighting strung
temporarily through trees shall not be construed to be festoon
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lighting.
FLASHING
SIGN.
A directly or indirectly illuminated sign where the source of
illumination is not maintained constant or stationary in intensity or
color at all times when such sign is in use.
FREESTANDING
SIGN.
Any sign which is erected such that it is detached from a building
or structure.
FRONTAGE. A lot line which is coterminous with the right of way of a single
public thoroughfare.
IDENTIFICATION
SIGN.
A sign which presents the name and/or address of a building,
business, development or establishment, and may incorporate a
logo, graphic, or image.
INFORMATION
CYCLE.
The length of time used to display one continuous message from
start to finish on a commercial variable message sign.
INSTITUTION: An established organization or corporation of a public or
eleemosynary character.
INTERCHANGE-
ABLE COPY
BOARD.
A sign whereon provision is made for letters or characters to be
placed in or upon the surface area manually to provide a
message or picture.
INTERNAL ILLUM-
INATION.
Illumination of a sign which is produced by an artificial source of
light concealed or contained within the sign itself, and which
becomes visible in darkness through the translucent portion of
the sign face.
ITEM OF
INFORMATION.
Any of the following: a word, an abbreviation, a number, a
symbol, or a geometric shape contained in a sign. In addition, a
sign which combines several different geometric shapes, or
shapes of unusual configuration are to be assessed one
additional item of information for each noncontinuous plane or
surface.
LOT AREA. The gross surface area of land contained within or below a
premises. It may be a single parcel or it may include parts of or a
combination of such parcels when adjacent to one another and
used as one.
MAINTENANCE. Provision of a safe, presentable, and good structural condition at
all times, including replacement of defective parts, painting,
cleaning and other acts required to preserve the sign, advertising
structure, marquee, canopy or awning in its originally permitted
and installed condition.
MARQUEE. Any hood or canopy of permanent construction supported entirely
by the building, and projecting from the building's wall over a
sidewalk or pedestrian thoroughfare, constructed for the purpose
of permanently supporting an interchangeable copy board.
MARQUEE SIGN: A sign permanently attached to and supported by a marquee,
having all or a portion of its sign surface area comprising an
interchangeable copy board.
NAMEPLATE. A plate or plaque bearing a name, applied directly to or
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incorporated into a facade.
(Ord. No. 10-O-87)
NEON SIGN. A permanent sign fabricated entirely from glass tubing,
illuminated with electrically-charged neon gas.
(Ord. No. 51-O-93)
NONCOMMERCIAL
MESSAGE.
Any message that is not a commercial message.
OCCUPANCY. That portion of a building or premises of which is leased, owned,
or otherwise controlled solely by an occupant, and of which that
occupant has a tangible presence in the form of business,
institution, residence or similar inhabitance.
OCCUPANT. Any one of the following:
1. A household inhabiting a dwelling unit, or
2. An institutional, business, commercial or industrial endeavor
that inhabits a distinguishable portion of a building or premises
such that:
(a) The activity is a logical and separate entity from the other
activities within the building and not a department of the whole;
and
(b) The activity has either a separate entrance from the exterior
of the building, or a separate entrance from a common and
clearly defined entryway that has direct access from the exterior
of the building.
OFFICIALLY
REGISTERED
NAME.
That name registered on legal papers of incorporation,
partnership, or similar definition of proprietorship.
PERMANENT
SIGN.
A sign that is solidly mounted or permanently affixed in
accordance with the mounting requirements of this Chapter,
Chapter 4-2 of this Title, or other chapters of the City Code.
PERMITTEE. That person designated on the application for a sign permit as
being responsible for assuring sign maintenance and operation in
conformance with the ordinance and the permit.
PERSON. Any natural person, firm, partnership, association, corporation,
company, institution, or organization of any kind.
PLACES OF
ENTERTAINMENT.
A business establishment, club, or institution which maintains a
regular schedule of performing arts events. Restaurants without
such live entertainment schedules are not included within this
definition.
PORTABLE SIGN. Any sign not permanently affixed to the ground, a building, or
other structure, which may be moved, or is intended to be moved,
from place to place.
PREMISES. A parcel, or contiguous parcels, of land including related building
or buildings, distinguishable from surrounding parcels and
buildings by use. A building and grounds that contains many
separate occupancies is still classified as a single premises.
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Several buildings and associated parcels of land may in fact be a
single premises if their use is unified.
PROPRIETARY
INTEREST.
Having partial or exclusive title to, control over management
authority over, present use, or legal right to, something.
PROPRIETOR. An individual who owns or operates a business which is wholly
separate and distinguishable from other business entities on the
premises, and not merely a part of a larger business entity.
READ. The capacity to perceive of the sign's message through visual
observation by a normal-sighted person.
REAL ESTATE
SIGN.
A sign pertaining to the sale or lease of the premises or portion of
the premises on which the sign is located, or to the sale or lease
of one or more structures or a portion thereof located thereon.
SIGN. A name, identification, description, display, message or
illustration which is affixed to, or represented directly or indirectly
upon, a building, structure, or piece of land so as to be principally
seen from out-of-doors and which directs attention to an object,
product, place, activity, concept, thought, person, institution,
organization, or business.
SIGN FACE. The exterior sign surface area of a single sign which may be read
from any one ground position.
SIGN SURFACE
AREA.
The total exposed surface within a continuous perimeter
composed of a single rectangle enclosing the extreme limits of
characters, lettering, illustrations, ornamentations, or other
figures, together with any material, or color used as an integral
part of the display or to differentiate the sign from the background
on which it is placed.
TEMPORARY
SIGN.
Any sign intended for a limited or intermittent period of display.
TIME AND
TEMPERATURE
DEVICE.
Any mechanism that displays the time and/or temperature, but
does not display any advertising or establishment identification.
UNIFIED
BUSINESS
CENTER.
A premises containing four (4) or more individual nonresidential
occupancies sharing a common building.
WALL SIGN. Any sign erected upon or incorporated in the facade of any
building with the plane of the sign face parallel to the plane of the
facade.
WINDOW AREA. Any transparent area on a facade through which the interior of a
premises may be viewed from outside.
WINDOW SIGN. Any sign, either permanent or temporary, which is affixed or
placed so that its message or image is read as part of the total
composition of a window area.
4-10-4. ANNUAL SIGN FEE.
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All signs subject to this Chapter are not subject to an annual fee.
4-10-5. CONSTRUCTION/ALTERATION PERMIT REQUIRED.
No "sign," as defined herein, shall be constructed, erected, originally painted, converted,
altered, rebuilt, enlarged, remodeled, relocated or expanded until a permit for such sign
has been obtained in accordance with the standards and procedures set out in this
Chapter.
(A) No Permit For Maintenance. No permit shall be required for maintenance of a "sign"
as defined herein, nor for certain signs identified as exempt under Section 4 -10-6 of this
Chapter.
(B) No Assignment Or Transfer. No permit issued hereunder may be assigned or
transferred to any other person.
4-10-6. EXEMPT SIGNS.
The following signs shall be exempt from the requirement to obtain a permit and from
the limitation on items of information, but shall be subject to the other provisions of this
Chapter, and (with the exception of "addresses") shall be included for purposes of
determining the allowable total number and size of signs on a premises:
(A) Addresses. Address numerals and other sign information required to identify a
location by law or governmental order, rule, or regulation. Such address information
cannot exceed two (2) square feet per officially assigned address, or the size required
by the law, order, rule or regulation, whichever is greater.
(B) Auxiliary Signs. Auxiliary signs placed in store windows regarding hours of
operation, accepted charge cards, warnings or similar information.
(C) Bulletin Boards. Bulletin boards, not exceeding twelve (12) square feet for public,
eleemosynary or religious institutions where the bulletin board is located on the
premises of said institutions.
(D) Business Nameplates. Non-illuminated nameplates denoting the business name of
an occupation legally conducted on the premises, provided that only one nameplate per
proprietor may be erected and that such nameplate not exceed one square foot.
(E) Institutional Identify Signs. For an institution such as a college or university campus,
an identity sign designating only the name and address of the institution or campus, not
exceeding thirty (30) square feet. Such signs shall be located not less than ten feet (10')
from a street lot line.
(F) Construction Signs. One construction sign per frontage, identifying individuals or
companies involved in the design, construction, demolition, financing or project
development when placed on the premises where work is under construction. Such
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signs shall not be erected prior to the beginning of work for which a valid building or
demolition permit has been issued, and shall be removed within ten (10) days of
completion of work or the expiration of the permit. Construction signs for single-family
residences shall not exceed sixteen (16) square feet. Construction signs for
commercial, industrial, multi-family, or planned development uses on parcels of less
than one hundred thousand (100,000) square feet shall not exceed forty eight (48)
square feet; construction signs shall not exceed ninety six (96) square feet on parcels
greater than one hundred thousand (100,000) square feet.
(G) Flags And Standards. Flags, standards, emblems and insignia of governmental,
political, civic, philanthropic, religious or educational organizations, having a size less
than fifty (50) square feet, and displayed for noncommercial purposes.
(H) Garage Sale Signs. No more than two (2) temporary signs per sale which advertise
garage sales, yard sales, or similar merchandise sales, provided that such signs do not
exceed four (4) square feet, are located with no more than one sign per street frontage
either on the premises containing the sale or on other private property with permission
of that property owner, and are only in place when the sale is actually taking place.
(I) Government signs. Signs of a duly constituted governmental body, including traffic
signs or other similar regulatory devices, directional signs, Evanston Historic District
signs, legal notices, warnings at railroad crossings, and other instructional or regulatory
signs pertaining to health, hazards, parking, swimming, dumping, and such emergency
or non-advertising signs as may be approved by the traffic engineer for safety purposes
or by the City Council.
(J) Historic markers. Commemorative plaques, memorial tablets, or emblems of official
historical bodies, provided that no such marker shall exceed four (4) square feet and
provided further that all such markers shall be placed flat against a building, monument
stone, or other permanent surface.
(K) Holiday decorations. Temporary displays of a primarily decorative nature, clearly
incidental and customary with traditionally accepted civic, patriotic or religious holidays.
(L) Interior signs. Signs which are located on the interior of a premises and which are
exclusively oriented to persons within that premises.
(M) Management signs. Signs not exceeding two feet (2') wide by three feet (3') high
that indicate the real estate management agent for a premises and the agent's contact
information. Management signs may display the words "For Rent" in letters no more
than three inches (3") in height.
(N) Menu board signs. One (1) menu board sign for a drive-in or drive-through facility,
provided that the sign does not exceed twenty-five (25) square feet or eight (8) feet in
height.
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(O) Model home signs. Signs not exceeding four (4) square feet identifying a
nonoccupied dwelling unit used as a demonstrator for selling or renting other dwelling
units in the same complex. Such signs shall be permitted only when more than one (1)
dwelling unit is available on the premises.
(P) Monument signs. Plaques, tablets, cornerstones, or lettering inlaid into the
architectural materials of a building or structure denoting the name of that structure and
its date of erection.
(Q) Noncommercial signs. Noncommercial signs, not exceeding six (6) square feet per
occupancy.
(R) "Open" signs. Signs, not exceeding four (4) square feet, which advertise a premises
open for inspection, with no more than one (1) sign per street frontage on the subject
property, and an overall maximum of two (2) signs per property. Such signs may not be
located in the public right-of-way, nor be directly illuminated. They may only be in place
when the related premises is actually open for inspection.
(S) Political or campaign signs. Signs promoting candidates for public office or issues
on election ballots, not exceeding six (6) square feet per occupancy, posted on private
property.
(T) Real estate sign. One (1) real estate sign per street frontage of a premises,
advertising the availability of a sale or lease of that premises. Such signs may not be
located in the public right-of-way, nor be directly illuminated. They shall not exceed six
(6) square feet for residential districts, twenty-four (24) square feet for commercial
districts, or forty-eight (48) square feet for industrial districts. Display of real estate signs
shall be limited to one hundred eighty (180) days. For nonexempt real estate signs see
Subsection 4-10-10(L), "Temporary Real Estate Signs," of this chapter.
(Ord. No. 47-0-03)
(U) Residential and institutional nameplates. One (1) nonilluminated name -plate, not
exceeding twelve (12) square feet, for a multiple-family dwelling, college, university or
theological school building, fraternity or sorority. Such signs shall include only the name
and/or address of the building and be located not less than ten (10) feet from a street lot
line.
(V) Service station price signs. Price signs not exceeding the minimum requirements
established by state statute for service stations.
(W) Site information signs. Signs of no more than four (4) square feet which, without
including an advertising reference of any kind, provide direction or instruction to guide
persons to facilities intended to serve the public, including, but not specifica lly limited to,
those signs identifying restrooms, public telephones, walkways, traffic flow, parking
restrictions, and features of a similar nature.
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(X) Special displays. Special displays used for public demonstrations, the promotion of
civic welfare, or charitable purposes, provided they are approved by the City Council
after submission of a written application, they contain no noncharitable advertising, and
they are removed by the deadline established by the Council in its approval.
(Y) Temporary window signs. Signs temporarily affixed to the inside of a window,
advertising commercial situations relating to goods or services sold on premises,
provided that the total of all signs in the window area, including temporary and
permanently mounted signs does not exceed twenty five percent (25%) of the window
area; and further provided that each temporary window sign has the initial date of
display permanently and visibly affixed on its face, and that no temporary window sign is
displayed for longer than thirty (30) days. For any occupancy using no other signs than
a permanent window sign the amount of permanent and temporary window sign area
may be increased to thirty five percent (35%) of the window area.
(Z) Vending machine signs. Permanent, nonflashing signs on vending machines,
gasoline pumps, ice or milk containers, or other similar machines, not exceeding four (4)
square feet for each exposed face, nor exceeding an aggregate sign surface area of
eight (8) square feet.
4-10-7. PROHIBITED SIGNS.
All signs not specifically permitted in this Chapter are prohibited in any location in the
City.
4-10-8. GENERAL STANDARDS.
(A) Applicable Regulations. In addition to the provisions of this Chapter, all signs must
conform to the regulations and design standards of all other applicable chapters of the
City Code.
(B) Obscene Messages. No sign shall be permitted to contain statements, words or
pictures of an obscene and/or pornographic character.
(C) Wind Pressure and Dead Load Requirements. Every sign or advertising structure
shall be designed and constructed to withstand a wind pressure of not less than thirty
(30) pounds per square foot of net surface area and shall be constructed to receive
dead loads as required by Chapter 2 of this Title and other applicable chapters of the
City Code.
(D) Obstruction to Doors, Windows, or Fire Escapes. No sign or advertising structure
shall be erected, relocated or maintained so as to prevent free ingress to, or egress
from any door, window or fire escape. No sign or advertising structure shall be attached
to a standpipe or fire escape. No sign shall interfere with any opening required for
ventilation.
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(E) Signs Not to Constitute Traffic Hazards. In order to ensure reasonable traffic safety,
it shall be unlawful to erect or maintain any fluttering, undulating, swinging, rotating,
blinking, or flashing sign or attention gathering device. No sign or advertising structure
nor its associated landscaping shall be erected, installed or maintained in such a
manner as to obstruct free and clear vision, or as to distract the attention of the driver of
any vehicle by reason of position, shape, color or lighting thereof.
Pursuant to the foregoing, no sign or advertising structure shall be erected or
maintained in such a manner as to be likely to interfere with, obstruct the view of, or
imitate, resemble, or be confused with any authorized traffic sign, signal or device.
Accordingly, no sign or advertising structure shall make use of the words "stop," "go,"
"slow," "look," "caution," "warning," "danger," or any similar word, phrase, symbol, or
character, or employ any red, yellow, orange, green or other colored lamp or light , in
such a manner as to interfere with, mislead or confuse traffic.
(F) Advertising Vehicles. No person shall for the flagrant purpose of providing
advertisement of products or directing people to a business or activity, park on the
public right of way, public property, or private property so as to be prominently visible
from a public right of way any vehicle or trailer which has attached thereto or located
thereon any sign or advertising device. The foregoing shall not apply to mobile food
vehicle vendors licensed pursuant to title 8 of this Code.
(G) Electrical Clearance. Signs shall be located in such a way that they maintain
horizontal and vertical clearance of all overhead electrical conductors in accordance
with the Evanston Electrical Code, depending on the voltages concerned. However, in
no case shall a sign be installed closer than twenty four inches (24") horizontally or
vertically from any conductor or public utility guy wire.
(H) Face of Sign to be Smooth. No signs or advertising structures which are constructed
on public thoroughfares, or within five feet (5') thereof, shall have nails, tacks or wires or
other hazardous projections protruding therefrom, except electrical reflectors and
devices which may extend over the top and in front of such advertising structures.
(I) Glass; Limitation. Any glass forming a part of any sign shall be safety glass. In case
any single piece or pane of glass has an area exceeding three (3) square feet, it shall
be wired glass.
(J) Reflectors, Spotlights and Floodlights; Limitations and Prohibition. Gooseneck and
similar reflectors and lights shall be permitted on free-standing and wall signs; provided,
however, the reflectors and lights shall concentrate the illumination upon the area of the
sign so as to prevent glare upon the street or adjacent property. It shall be unlawful to
maintain any sign which extends over public property, and which is wholly or partially
illuminated by floodlights or spotlights, unless such lights are completely concealed from
view from the public thoroughfare.
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(K) No Tree Mounting. No signs shall be nailed, tacked or otherwise affixed to trees or
other vegetation in such a way as to puncture bark.
(L) No Handbills. No handbills, posters, notices, or similar attention gathering devices
shall be posted or affixed on traffic control boxes, signs, lamp poles, utility poles, traffic
control supports, viaducts, or other locations as further regulated under Title 3 of this
Municipal Code.
(M) Illuminated Signs. All illuminated signs shall be subject to the following
requirements:
1. Electrical Permit. In addition to complying with the provisions of this Chapter,
all signs in which electrical wiring and connections are to be used shall be
subject to the applicable provisions of the City Electrical Code, Title 4, Chapter 6
of the City Code. No permit for the erection of a sign shall be granted prior to
approval and issuance of a valid electrical permit for that sign.
2. Voltage Displayed. The voltage of any electrical apparatus used in connection
with a sign shall be conspicuously noted on that apparatus.
3. External Illumination. A building or structure, along with signs, awnings, and
canopies attached to the building or structure, may be illuminated externally, but
all lighting used for this purpose must be designated, located, shielded, and
maintained in such a manner that the light source is fixed and not directly visible
from any adjacent public rights of way or surrounding premises.
4. Internal Illumination. Internal illuminated signs shall permit light to shine fully
through only the lettering and graphic elements of the sign. The background for
such lettering and graphics shall be opaque or translucent. If translucent, it shall
transmit light at a level substantially less than that transmitted through the
lettering and graphics. If the contrast between the lettering or graphic elements
and background does not permit adequate legibility (according to the judgment of
the sign owner) a translucent white border of up to one inch (1") in width may be
placed around said lettering or graphic elements.
5. Brightness Limitation. In no instance shall the lighting intensity of any sign,
whether resulting from internal illumination or external illumination, exceed:
a. Seventy five (75) foot-candles measured perpendicular to the face of
the sign from a distance equal to the narrowest dimension of the sign; or
b. When the sign is located in a residential zoning district, fifty (50) foot-
candles measured perpendicular to the face of the sign from a distance
equal to the narrowest dimension of the sign; or
c. One foot-candle on adjoining residential property, measured three feet
(3') above the surface of the ground.
6. Glare. All artificial illumination shall be so designed, located, shielded, and
directed so as to prevent the casting of glare or direct light upon adjacent public
rights of way or surrounding property.
7. Flashing Signs. Except for commercial variable message signs (CVMS),
illuminated signs shall not have any flashing, scintillating, traveling, or blinking
lights or rotating beacons, nor shall any beam of light be projected through a
mechanism which periodically changes the color of the light reaching the sign.
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(N) Movable Sign Parts. No sign or its parts shall be permitted to be movable or
rotating, nor shall any sign have illuminated effects which convey the illusion of
movement.
1. No Changeable Copy. With the exception of marquee signs, gasoline price
signs, CVMS signs, and exempt signs, no sign may contain movable letters or
other changeable copy.
2. Items Secured. All manually movable items on a sign, such as covers to
service openings, shall be secured by chains or hinges.
4-10-9. AREA AND MEASUREMENT STANDARDS.
(A) Signs in Residential Districts. Except in conjunction with legal nonconforming
commercial and industrial uses, no signs other than those exempted under Section 4 -
10-6 of this Chapter shall be permitted on property in a residential zoning district.
(B) Commercial Message Location. A sign which displays a commercial message is
permitted only on the premises where the business, profession, accommodation,
commodity, service, entertainment, or other commercial activity represented on the sign
is located.
Any sign that may display a commercial message may also display any noncommercial
message, either in place of or in addition to the commercial message, so long as the
sign complies with the other requirements of this chapter.
(C) Interchangeable Noncommercial Messages. Any sign that may display one type of
noncommercial message may also display any other type of noncommercial message,
so long as the sign complies with the other requirements of this chapter.
(D) Sign Area Limitation. The combined total sign surface area of signs on a premises
shall not exceed the greater of:
1. Area Of Facade. An area equivalent to fifteen percent (15%) of the total
eligible facade area of buildings which constitute the premises; or
2. Area Of Premises. An area equivalent to one-half of one percent (0.5%) of the
lot area of the premises.
At no time shall the combined total sign surface area of all signs pertaining to any
occupant, other than exempt signs or temporary window signs, exceed five
hundred (500) square feet.
The maximum aggregate sign surface area may be divided between as many
sign types as desired by an occupant, subject to number, location and area
restrictions for each sign type delineated herein.
On a premises with multiple occupants, the maximum permitted sign surface
area for each occupant shall be a proportional share of the total permitted sign
surface area for the premises. Each occupant's total permitted sign area shall be
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calculated as the ratio of floor area (or lot area where no principal buildings are
present) occupied by that occupant to the total floor area (or lot area where no
principal building is present) of the premises.
(E) Sign Face Calculation. The sign surface area of a sign shall be calculated only on
the basis of the sign face(s) that can be seen at one time. On a multiple sided sign with
opposite faces that cannot be read simultaneously, only one of the faces shall be
calculated for purposes of determining sign surface area.
(F) Structure and Base Excluded. Structural supports and bases, bearing no message,
copy or graphics, and of a neutral or subdued color(s), shall not be included in
calculating the sign surface area.
(G) Items of Information. Subject to the requirements of all other provisions of this
chapter, each sign face shall contain no more than seven (7) items of information.
However, if the officially registered name of the occupant of the premises to which the
sign refers contains more than seven (7) items of information, the name may be
displayed on each sign face, provided no other information is displayed on such sign.
In calculating items of information, characters two inches (2") or less in height shall be
excluded. They are considered to be principally directed toward pedestrian observation.
(H) Maximum Sign Height. With the exception of tall building identification signs, all
signs shall be subject to the maximum height limitation of fifteen and one-half (15.5)
feet. The height of a sign shall be measured from the adjoining ground level or the
elevation of the street upon which the sign faces, whichever is lower, to the tallest
portion of the sign.
4-10-10. PERMITTED SIGN TYPES.
(A) Wall Signs.
1. Number. If an occupant displays more than one wall sign on a facade, that
occupant's total permitted sign surface area for wall signs on that facade is
reduced by an increment of twenty percent (20%) for each additional wall sign.
2. Area. The total permitted sign surface area of all wall signs on a facade shall
not exceed ten percent (10%) of the eligible facade area. No individual wall sign
shall exceed one hundred twenty five (125) square feet in area.
3. Area Bonus. An occupant's permitted sign surface area for wall signs on a
facade may be increased by twenty percent (20%), though not exceeding the two
hundred (200) square foot individual sign area maximum, when the following
standards are met:
a. The occupant is displaying no more than one wall sign on the facade;
and
b. The sign consists only of individual alphabetic, numeric, and/or
symbolic characters without background except that provided by the
building surface to which the signs are to be affixed; and
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c. If illuminated, such illumination is achieved through internal illumination,
shielded silhouette lighting, or shielded spot lighting.
This does not include any lighting where the light source is visible or
exposed.
4. Location. Wall signs may only be located on a portion of an exterior wall that is
coterminous with the occupancy to which the signs refer.
No wall sign shall extend above or beyond the wall to which it is attached.
Except as permitted below, no wall sign shall extend above the maximum sign
height of fifteen and one-half (15.5) feet.
5. Projection From Wall. No wall sign, including any illuminating device or other
structural part, shall project more than twelve (12) inches beyond the plane of the
wall to which it is attached.
6. Tall-Building Identification Sign. On buildings of six (6) stories or greater,
where the occupant between the second story and the top story is the same, one
tall-building identification sign per facade may be placed between the floor of the
top story and the top of the wall of the building. This identification wall sign shall
not exceed one hundred (100) square feet in sign surface area.
7. Installation Considerations. To preserve the architectural integrity of any
building, no wall sign shall cover or interrupt significant architectural elements
such as columns, column caps, friezes, door or window heads, embellishments,
adornments, fenestrations, or ornamental detailing.
All mounting brackets and other hardware used to affix a sign to a wall, and all
electrical service hardware and equipment shall be concealed by architectural
elements of the building or the sign itself.
(B) Freestanding Signs.
1. Number. There shall be no more than one freestanding sign for each frontage
of a premises.
On premises having a principal building, no freestanding sign shall be permitted
on a frontage unless every facade related to the frontage is set back at least
thirty (30) feet from the street right of way. On premises having no principal
building, there shall be no more than one freestanding sign for each frontage of
the premises.
2. Area. Except as conditioned below, the total sign surface area of a
freestanding sign shall not exceed one quarter percent (0.25%) of the lot area of
the premises, nor a maximum of one hundred twenty (120) square feet of sign
surface area.
a. The maximum sign surface area of a freestanding sign on a frontage
may not exceed twelve (12) square feet unless that frontage is one
hundred (100) or more feet in length.
b. A fifteen percent (15%) bonus in sign surface area shall be permitted for
any freestanding sign which is the only freestanding sign on a premises on
which more than one such sign would otherwise be permitted.
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3. Location. No freestanding sign shall extend beyond the perimeter lot line of a
premises or within twenty (20) feet of any circulation lane which provides access
to a public right of way.
4. Height. A freestanding sign within three (3) feet of any perimeter lot line of a
premises may not exceed three (3) feet in height. The height of any freestanding
sign three (3) or more feet from any lot line may not exceed the distance between
the sign and any lot line, nor shall the top of the freestanding sign exceed the
maximum elevation of a principal building on the premises to which it pertains.
No freestanding sign shall exceed the maximum sign height of fifteen and one-
half (15.5) feet.
5. Permanent Mounting: All freestanding signs shall be permanently mounted in
the ground. No portable signs are permitted.
(C) Permanent Window Signs.
1. Area. The sign surface area of permanent window signs in any window shall
not exceed twenty percent (20%) of that window area.
2. Location. Permanent window signs must be confined within the transparent
glazed area of the window and shall not encroach upon the frame, mullions or
other supporting features of the glass.
3. Installation Considerations. All permanent window signs which have their
lettering or graphic elements directly on the glazing shall be painted, metal
leafed, vinyl transferred, or in some other manner permanently applied to either
side of the glass of an exterior building or window or door. No application using a
temporary adhesive shall be permitted unless the Sign Administrator determines
the application to be safe and will be permanent.
(D) Commercial Variable Message (CVMS) Signs.
1. Time and Temperature Only. CVMS displaying messages other than time and
temperature information shall be prohibited.
2. Length of Cycle. The total length of the information cycle of a CVMS shall not
be shorter than three (3) seconds nor longer than seven (7) seconds. Items of
information may not be repeated at intervals that are short enough to cause the
CVMS to have the effect of a flashing sign.
3. Brightness Adjustment. CVMS shall be equipped with photosensitive
equipment which automatically adjusts the brightness and contrast of the sign in
direct relation to the ambient outdoor illumination.
4. Included Area. The illuminated or message displaying areas of the CVMS shall
be included within the maximum aggregate sign surface area for the premises.
5. Maintenance. CVMS must be maintained so as to be able to display messages
in a complete and legible manner.
(E) Marquee Signs.
1. Number. There shall not be more than one marquee sign on any facade.
Advertising and identification messages on any of the vertical or nearly vertical
faces of a marquee are calculated as a single marquee sign.
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2. Area. The total sign surface area of a marquee sign shall not exceed five
hundred (500) square feet.
3. Location. A sign may be affixed to or located upon any vertical or nearly
vertical face of a marquee, so that no portion of the sign fa lls above or below the
face of the marquee.
In no instance shall a marquee sign be lower than ten (10) feet above the
sidewalk or public thoroughfare.
In no instance shall a marquee sign be located so that it extends beyond the curb
line of the street.
4. Use Of Marquee. Marquee signs are only permitted for use on theaters, places
of entertainment, and hotels.
(F) Canopy and Awning Signs.
1. Commercial Message. Use of canopy or awning area for display of commercial
messages shall be limited to the name, logo and address of the business or
businesses within the building upon which the awning is attached. Canopy or
awning signs shall be flush to the face of the canopy or awning.
2. Area. The sign surface area of a canopy or awning sign shall not exceed
fifteen percent (15%) of the area of the vertical section of the canopies and
awnings. The vertical section of the canopies and awnings is calculated as the
height of the canopy or awning (difference between the highest and lowest point
on the canopy or awning) multiplied by the length of the canopy or awning
measured parallel to the facade upon which it is attached.
Signs on any surface of a canopy or awning other than the surface running
parallel with the building face shall be limited to letters or graphics not exceeding
four (4) inches in height.
3. Location. Canopies and awnings shall be constructed and erected so that the
lowest portion of the projecting frame thereof shall be not less than seven (7) feet
six (six) inches, and the lowest portion of the descending skirt shall be not less
than six (6) feet eight (8) inches above the level of the sidewalk or public
thoroughfare.
No portion of the canopy or awning sign shall be extended above or beyond the
canopy or awning upon which it is attached; however, signs may be hung
beneath canopies parallel to the building frontage so long as they do not descend
below the minimum six (6) foot eight (8) inches minimum clearance.
Awnings shall project a minimum of thirty-six (36) inches out from the building
upon which they are attached, and a maximum of twenty-four (24) inches from
the vertical surface of the street curb line.
4. Installation Considerations. To preserve the architectural integrity of a building,
no canopy or awning, and no canopy or awning sign shall cover or interrupt
significant architectural elements such as columns, column caps, friezes, door or
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window heads, embellishments, adornments, fenestrations or ornamental
detailing.
5. Illumination of Awnings And Canopies. Awnings and canopies may be
illuminated where the following conditions are maintained:
a. Both interior type strip lighting and exterior type gooseneck lighting is
permitted, not exceeding a maximum light level of eighteen (18) foot-
candles measured three (3) feet from and perpendicular to the light
source.
b. Awnings shall be allowed to be lighted whether or not signs are to be
displayed on the awning.
c. Internally illuminated awnings and canopies shall permit light to shine
fully through only the lettering and graphic elements. The bottom of any
internally illuminated awning or canopy shall be enclosed.
d. Illumination of canopies, awnings, canopy signs and awning signs is
further regulated in Section 4-10-8 of this Chapter.
6. Nonrigid Materials Prohibited. Canopy or awning signs covered by nonrigid
materials and supported on the outer (street) end are prohibited.
(G) Neon Signs. The area defined by neon shall not exceed twenty percent (20%) of the
window area. Neon signs shall not extend to all edges of the windows.
(H) Scoreboards.
1. Location. No scoreboard shall be erected or maintained such that it is visible
from a public thoroughfare.
2. Internal Scoreboard. The number, area, height, and location of scoreboards
visible only from within the stadium area are regulated as part of Section 4-10-8
of this Chapter.
(I) Temporary Signs.
1. Number. There shall not be more than two (2) permits for temporary signs
issued for the same occupant of a premises within one calendar year.
2. Area. Temporary signs shall not exceed thirty-two (32) square feet in sign
surface area for each exposed face, nor sixty-four (64) square feet total sign
surface area.
3. Location. Temporary signs shall be located only upon the premises to which
the special, unique, or limited activity, service product, or sale is to occur.
Temporary signs shall take the form of wall signs or free-standing signs and shall
conform to the location requirements of the respective sign type described
elsewhere in this Chapter. No temporary signs shall be permitted on vehicles.
4. Time Limitations. Temporary signs shall be erected and maintained for a
period not to exceed thirty (30) days, and shall be removed within three (3) days
of termination of the activity, service, project, or sale.
5. Materials and Mounting Limitations.
a. All temporary signs shall be anchored and supported in a manner which
reasonably prevents the possibility of the signs becoming hazards to the public
health and safety as determined by the Sign Administrator.
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b. Any temporary sign weighing in excess of fifty (50) pounds must conform to
the safety requirements of the City Code.
6. Certain Temporary Signs Exempt: Temporary window signs as qualified in
Section 4-10-6 of this Chapter are exempt from the conditions of this Section.
(J) Unified Business Center Signs.
1. Comprehensive Sign Plan. No permit shall be issued for a sign to be located in
a unified business center until a comprehensive sign plan has been approved for
the center as described in Section 4-10-18 of this Chapter, and said sign
complies with the provisions thereof.
2. Center Identification Sign. In addition to the signs permitted for each separate
occupant, there may be one identification sign for the center itself.
a. Said identification sign may only include the name, address, or graphic
logo of the center.
b. The permitted sign surface area of said identification sign shall not
exceed an area equivalent to one tenth of one percent (0.1%) of the lot
area of the premises nor a maximum of one hundred twenty (120) square
feet.
c. Unless specifically exempted by the provisions of the comprehensive
sign plan for the unified business center, said identification sign shall
conform to all of the regulations (except those governing number and
area) for individual sign types found elsewhere in this Chapter.
3. Directory Signs. In addition to the permitted identification sign for the center, a
unified business center may have common directory signs to guide pedestrians
to individual businesses on the site. Such signs shall be limited to a maximum of
one square foot per occupant listed on the sign.
(K) Vehicular Dealership Signs.
1. Number.
a. Each dealership may have one freestanding sign. Each parcel may
have no more than two (2) freestanding signs. In the event a business
entity consists of multiple dealerships, no more than two (2) dealership
signs may appear on one freestanding pole.
b. One wall sign per business entity.
2. Area.
a. The maximum gross surface area for freestanding signs is one hundred
forty (140) square feet per sign face.
b. For wall signs, the maximum gross surface area must not exceed
twenty five percent (25%) of the square foot area of the facade to which
the sign is attached.
3. Location.
a. Freestanding Signs.
(1) Freestanding signs are permitted at the lot line.
(2) Freestanding signs shall be separated by a minimum of fifty feet (50').
b. Wall Signs.
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(1) Wall signs are not to extend above the roofline of the wall upon which
the sign is attached.
4. Height. Freestanding signs erected after the effective date hereof shall not
exceed twenty five feet (25'). Freestanding signs in existence prior to that time
shall not exceed their preenactment height.
5. Uniform Sign Package. When a dealership change s ownership or acquires a
new vehicle line, no new sign(s) may be erected and no modifications to existing
signs may be made without the owner having filed a sign package with the city
and receiving the city's approval therefor.
6. Flags.
a. Flags may be used on used car lots only, provided that:
(1) They are of uniform color; and
(2) Worn flags are replaced so as to maintain a neat appearance.
7. Conflict With Other Provisions of This Chapter. In the event of a conflict
between this subsection (K) and the other provisions of this chapter, this
subsection shall prevail.
(L) Temporary Real Estate Signs. For temporary, nonilluminated real estate signs for
multi-family, residential projects, the permitted regulations are as follows:
5 to 36 dwelling units = 32 square foot maximum, 10'0" maximum sign height
All temporary real estate signs shall be limited to a maximum of twelve (12) months total
duration, or until all the units are sold.
(M) Blade Signs.
(1) Position. Blade signs shall be project from and be perpendicular to a
building's facade, and the top of any such sign shall not be more than fifteen (15)
feet six (6) inches above grade at the building.
(2) Area. Blade signs shall not measure more than two (2) feet wide nor more
than three (3) feet high.
(3) Clearance. The bottom of any blade sign shall be at least seven (70 feet six
(6) inches above grade at the building.
(4) Illumination. Blade signs shall not be illuminated.
(5) Number. There shall be no more than one (1) blade sign per business.
4-10-11. ADMINISTRATION.
(A) Administrative Officer. The city manager shall designate the Sign Administrator shall
also be the Zoning Administrator for the purpose of administering this chapter. If no
such person is designated, the city manager himself/herself shall function as the Sign
Administrator. The Sign Administrator, may if he sees fit, designate a person to serve as
his designee to administer this chapter of the Zoning Code.
(B) Permit Approval Procedure. Any sign for which a permit is required under section 4-
10-5 of this chapter must receive that permit prior to being constructed, erected,
originally painted, converted, altered, rebuilt, enlarged, remodeled, relocated or
expanded. The following procedures must be followed for approval of a permit:
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1. Complete Application. A permit application must be submitted to the City of
Evanston department of Community and Economic Development. No application
shall be accepted until it is complete, along with all necessary fees, bonds, and
evidence of ownership or authorization as described below in this section.
2. Permit Issuance. Once an application is accepted as complete, the Sign
Administrator or his designee shall direct an examination of the plans,
specifications, and other submitted data, and the premises upon which the sign is
proposed to be erected or affixed, and shall request additional plans and
information if necessary to determine conformance. If the Sign Administrator or
his designee determines the proposed sign or signs to be in conformance with
this and other applicable chapters of the City Code, the Sign Administrator or his
designee shall issue a permit for the proposed sign.
3. Permit Denial. If the proposed sign does not conform with this or other
applicable chapters of the City Code, the Sign Administrator or his designee
shall, on the basis of written findings, approve the sign subject to specific
modifications or, on the basis of written findings, deny the sign application.
(C) Permit Application. Application for permits to erect, cons truct, or alter a sign shall be
submitted on a form and in the manner prescribed by the Sign Administrator or his
designee. Each application shall be signed by the owner of the sign and the owner of
the property upon which it is to be located. Applications for permits shall be
accompanied by such information as may be required to ensure compliance with all
applicable regulations, including:
1. Name, address and telephone number of the applicant;
2. A drawing or drawings indicating the location of the building, structure or lot to
which or upon which the sign or advertising structure is to be attached or erected;
3. A drawing or photograph showing the position of the sign or advertising
structure in relation to structures;
4. Two (2) blueprints or ink drawings of the plans and specifications of the
proposed sign or advertising structure, including the methods of construction and
attachment to the buildings or in the ground. Such plans must include all text and
graphics proposed on the sign, drawn to scale with dimensions;
5. If required by the Sign Administrator or his designee, a copy of stress sheets
and calculations showing that the structure is designed for dead load and wind
pressure as required by this Chapter and all other applicable chapters of the City
Code;
6. Name of person, firm, corporation or association responsible for erecting the
sign or advertising structure.
7. Written consent of the owner or agent of the premises on which the sign or
advertising structure is to be erected;
8. A completed application for any electrical permit required to be issued for said
sign or advertising structure;
9. A copy of the insurance policy or bond as required by subsection 4-10-12(G)
of this Chapter;
10. A declared total value of the sign or advertising structure and its installation;
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11. Documentation of all existing signs on the premises, including their type and
area, location, and the occupant of the site to which each sign pertains; and
12. Any additional information as the Sign Administrator or his designee shall
require to show full compliance with this and all other applicable chapters of the
City Code.
(D) Temporary Permit Applications. Applications for temporary sign permits shall be
accompanied by such information as may be required to ensure compliance with all
applicable regulations, including those listed in paragraphs 1, 2, 3, 4 and 6 of
subsection (C) of this Section. No fee shall be charged for any temporary sign.
(E) Permit Fees. Fees to be charged for permits issued shall be as established in a
separate fee ordinance which may be, from time to time, adopted by the City Council.
Persons guilty of erecting or maintaining a sign without first securing the necessary
permit shall be subject to a penalty fee of fifty percent (50%) of the normal fee amount
in addition to the obligation to pay the normal fee.
(F) Bond, Insurance and Indemnification Requirements.
1. Insurance. A general liability insurance policy issued by any approved
insurance company authorized to do business in the State of Illinois, conforming
to this Section, may be permitted in lieu of bond, provided that said insurance
policy names the City as an additional insured and agrees to hold harmless and
indemnify the City, its officers, agents, and employees from any and all claims of
negligence resulting from such work.
2. Public Property. All persons responsible for the erection, alteration, relocation,
maintenance of a sign or advertising structure in or over or immediately adjacent
to a public right of way or public property so that a portion of the public right of
way or public property is used or encroached upon by that person, shall agree to
hold harmless and indemnify the City, its officers, agents, and employees from
any and all claims of negligence resulting from such work.
(G) Pre-Installation Inspection. The person responsible for the installation of a sign shall
schedule with the Sign Administrator a pre-installation inspection prior to installing any
sign requiring a permit. Such inspection shall include a footing inspection, if applicable,
and confirmation of the other details of mounting and placement.
(H) Final Inspection. The person responsible for the installation of a sign shall notify the
Sign Administrator upon completion of the work for which a permit is required and so
schedule a final inspection.
(I) Six Month Deadline. If the work authorized under a permit has not been completed
within six (6) months after the date of issuance, the permit shall be null and void.
(J) Denial or Revocation. All rights and privileges acquired under the provisions of this
Chapter, or any amendment thereto, are deemed mere permi ts which may be denied,
suspended or revoked any time for cause by the Sign Administrator or his designee.
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The Sign Administrator or his designee is authorized and empowered to deny, suspend,
or revoke any permit upon failure of the permittee to comply with any provision of this
Chapter or whenever the permit is issued on the basis of a misstatement of fact or
fraud. The Sign Administrator or his designee shall refuse to issue any further permit to
any such party or owner, or their agents or representatives, who is in violation of the
requirements of this Chapter, or refuses to pay costs assessed for corrective action
under the provisions of this Chapter.
4-10-12. MAINTENANCE AND OPERATION.
(A) Maintenance and Repair. Every sign, including but not limited to those signs for
which permits are required, shall be maintained in a safe, presentable, and good
structural condition at all times, including replacement of defective parts, painting,
cleaning and other acts required to maintain the sign, advertising structure, marquee,
canopy or awning in its originally permitted and installed condition in accordance with
the following criteria and with the applicable chapters of the City Code.
1. Paint or Treat. To prevent rust, peeling, flaking, fading or rotting, the permittee
of any sign or advertising structure shall, as required, paint all parts and supports
thereof unless the same are galvanized or otherwise treated.
2. Repairs. Broken panels, missing letters, defective illumination, torn fabric,
flaking or peeling paint and other damage to a sign, advertising structure,
marquee, awning, canopy or support structure shall be repaired.
3. Clean and Sanitary. All signs or advertising structures and the area
surrounding same shall be maintained by the owner thereof in a clean, sanitary
and inoffensive condition, and free and clear of all debris, rubbish and obnoxious
substances, and any related grassed area or landscaping shall be kept trimmed
and in a healthy condition.
4. Notification. Every sign or advertising structure hereafter erected shall have
painted or permanently affixed in a conspicuous place thereon and continuously
maintained, in legible letters, the date of erection, the name of the permittee, and
the voltage of any electrical apparatus use in connection therewith.
(B) Obsolete or Abandoned Signs. Where the Sign Administrator or his designee finds
any sign or advertising structure now or hereafter existing, which advertises a business,
commodity, service, entertainment, activity, or event which has been discontinued, or is
located on property which has been vacant and unoccupied he/she shall give written
notice requiring removal to the permittee thereof, or if the permittee cannot be loc ated,
to the owner, agent or person having the beneficial use of the building, structure or
premises upon which it is found. If, after notification, the proper person fails to remove
the sign or structure within sixty (60) days after such notice the Sign Administrator or his
designee is hereby authorized to cause the removal of such sign or advertising
structure.
(C) Unsafe and Unlawful Signs. Where the Sign Administrator or his designee finds that
any sign or advertising structure is unsafe or insecure, or is a menace to the public, or
has been constructed or erected, or is being maintained in violation of the provisions of
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this Chapter, he/she shall give written notice to the permittee thereof, or if the permittee
cannot be located, to the owner, agent or person having the beneficial use of the
building, structure or premises upon which it is found. If, after notification, the proper
person fails to remove or alter the structure so as to comply with the standards herein
set forth within twenty (20) days after such notice, the Sign Administrator is hereby
authorized to cause the removal of such sign or advertising structure. The Sign
Administrator may summarily and without notice cause the removal of any sign or
advertising structure which is an immediate peril to persons or property. The permittee
shall be liable for any and all such costs incurred by the City.
(D) Lien to Recover Costs. In the event of failure by any party to reimburse the City
within sixty (60) days for costs incurred for repair or removal ordered by the Sign
Administrator or his designee, the Corporation Council will be authorized to file a notice
of lien in the office of the Cook County Recorder of Deeds to foreclose this lien, and to
sue the owner of the real estate, or sign permittee, or their agents, in a civil action to
recover the money due to the foregoing services, plus all expenses, including attorney's
fees. Included in the expenses recoverable by the City, are the costs of filing the notice
of lien, foreclosing said lien, and all litigation costs, together with all office and legal
expense incurred in connection with the collection of the amount due hereunder.
4-10-13. STOREFRONT MAINTENANCE AND WINDOW COVERING DURING
VACANCY OR RENOVATION.
The definitions noted below apply only to this Chapter and supersede any conflicting
definitions found elsewhere in other chapters of the City Code.
GROUND
FLOOR
PREMISE.
Any space on the ground floor having frontage on a street, alley or
outdoor pedestrian walkway.
STOREFRONT. Any facade of a ground floor premises having one or more
storefront windows.
STOREFRONT
WINDOW.
Any window of any ground floor premises that permits an
unobstructed public view into the interior of that ground floor
premises from any immediately adjacent street, sidewalk, or right -
of-way.
VACANT. The state of not being occupied by a regularly operating business
from a ground floor premise for a minimum of four (4) days per
week on a monthly basis. An exception to allow for temporary
business closure may be granted by the Director of Community
Development upon written request provided that office equipment
and furnishings will remain in the establishment and a date certain
for reopening of the establishment is provided.
WINDOW
SCREENING.
A display made of film, vinyl, polymath, canvas, or heavy duty paper
that is placed in a window or window area of a vacant storefront.
(A) Temporary Treatment of Storefront Windows During Vacancy or Interior Renovation.
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1. Vacant; Renovation. The storefront windows of any ground floor premise that
is vacant or undergoing interior renovation shall be treated using one of the
following methods within fifteen (15) business days after the date on which the
space first becomes vacant, or for the total duration of the interior renovation.
a. Window screenings that fully cover not less than eighty (80) percent of
each storefront window of the ground floor premises so as to obscure a
direct public view of the vacant interior of that ground floor premises.
Allowable materials for window screening must be of one (1) color and
come in one of the following forms:
1. Plastic film;
2. Vinyl;
3. Canvas;
4. Other such approved materials.
b. Exhibits by a local not-for-profit arts or historical organization in the form
of paintings, photos and sculptures may be displayed, painted or affixed
on the glass in vacant storefront windows with permission of the property
owner. A storefront window that displays an exhibit is permitted one (1)
informational sign up to two (2) square feet in total sign area, identifying
the name and contact information for each exhibit; and
c. A display of products, with a backdrop, which are sold by other
businesses in a building, artwork, or an alternative window covering may
be permitted if submitted to and approved by the City Manager or
designee.
2. "Opening Soon" Announcement. No sooner than thirty (30) days prior (or an
alternative timeframe may be permitted if submitted to and approved by the
Community Development Director or designee) to the opening of a new
business, a temporary sign announcing the name of the new business may be
displayed in one (1) storefront window per facade. The sign shall not exceed ten
(10) square feet in sign area and may identify the name of the business in a
graphic or text format.
3. "Now Open" Announcement. For a period not to exceed thirty (30) days after
the opening of a new business, a temporary sign announcing the business
opening may be displayed in one (1) storefront window per facade. The sign shall
not exceed ten (10) square feet in sign area and may identify the name of the
business in a graphic or text format.
(B) Signage. A real estate sign that complies with the 2'x3' sign area and sign height
requirements of Subsection 4-10-6(M) of this Code may be placed in a storefront
window along with the window screening required pursuant to this Chapter.
(C) Minimum Appearance Requirements.
1. Visible adhesive or tape may not be used to affix any window display,
decorative screening or signage to a storefront window;
2. Storefronts may not use paper, plywood or soap to obscure windows;
3. No plastic tarp of any kind may be used to block the windows; and
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4. No window display or screening shall contain any matter, in writing or in a
depiction, that, when considered as a whole, predominantly appeals to prurient
interests.
(D) Minimum Maintenance Requirements.
1. All window screenings must be kept in good repair and shall not be torn,
damaged or otherwise left in a state of disrepair;
2. Building exteriors must be maintained in accordance with the requirements of
the city's property maintenance code; and
3. The door area and sidewalk immediately adjacent to the storefront of the
premises shall be neat, clean, and free from dirt and debris.
(E) Responsibility for Compliance. Any person owning, leasing, maintaining, or in
possession or control of any vacant, ground floor premises located within the City, or
any owner of the lot upon which the vacant, ground floor premises is located, shall be
responsible for adherence to the provisions of this Section.
(F) Penalty. Any person who violates any provision of this Chapter shall be fined an
amount of one hundred fifty dollars ($150.00) first offense; four hundred dollars
($400.00) second; seven hundred fifty dollars ($750.00) third offense. Each day on or
during which any person violates the provisions of this Chapter shall constitute a
separate and distinct offense.
4-10-14. NONCONFORMING SIGNS.
(A) Legal Nonconforming Signs. Any sign located within the City which does not
conform with the provisions of this Chapter is eligible for characterization as a "legal
nonconforming" sign and is permitted, providing it also meets the following
requirements:
1. Proper Permits. The sign was erected or installed under authority of proper
sign permits prior to the date of adoption of this Chapter, if one was required
under applicable code or law; or
2. No Permit Required. If no sign permit was required under applicable code or
law for the sign in question and the sign was in all respects in compliance with
applicable code or law on the date of adoption of this Chapter.
(B) Unlawful Nonconformance. Any sign which does not conform with the provisions of
this Chapter and is not eligible for characterization as a legal nonconforming sign is
unlawful, and must be brought into compliance with this Chapter or shall be removed
within thirty (30) days of the adoption of this Chapter, upon written notification of such
unlawful nonconformance by the Sign Administrator.
(C) Loss of Status. A sign loses it legal nonconforming status if one or more of the
following occurs:
1. Sign Altered. The sign is altered in any way, except for normal maintenance or
repair, which tends to or makes the sign less in compliance with requirements of
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this Chapter than it was before alteration; provided, however, in the case of
vehicular dealerships, the face of a freestanding sign may be modified without
causing the sign to be nonconforming.
2. Message Changed. The sign message or graphic display is changed in any
way, except for normal maintenance or repair that does not increase the
nonconformity; provided, however, that in the case of vehicular dealerships, the
change of a sign to reflect new ownership does not cause the sign to be
nonconforming.
3. Sign Relocated. The sign is relocated either on the premises or to another
location;
4. Sign Unsafe. The sign fails to conform to the sections of this Chapter
regarding maintenance and operation, and public safety standards;
5. Sign Damaged. Damage occurs to a sign which requires repairs exceeding
fifty percent (50%) of the replacement value of the sign;
6. Excessive Maintenance Costs. Maintenance is required which will exceed fifty
percent (50%) of the replacement value of the sign; or
7. New Occupancy Permit. A change in use occurs which requires a new
occupancy permit for the premises to which a legal nonconforming sign relates.
On the date of occurrence of any of the above, the sign shall be immediately
brought in compliance with this Chapter with a new permit secured, ther efor, or
shall be removed within thirty (30) days of that date.
(D) Continuing Obligation. Nothing in this Section shall relieve the owner or user of a
legal nonconforming sign or owner of the property on which the legal nonconforming
sign is located from the provisions of this Chapter regarding safety, maintenance, and
repair of signs, provided however, that any repainting, cleaning and other normal
maintenance or repair of the sign or sign structure shall not modify the sign structure,
sign face or message in such a way which makes the sign more nonconforming.
4-10-15. SIGN REVIEW AND APPEALS.
The Design and Project Review Committee, as set forth in Title 4, Chapter 14, "Design
and Project Review (DAPR)," of the Evanston City Code, is vested with the following
jurisdiction and authority:
(A) Sign Administrator Appeals. The Design and Project Review Committee shall hear
all appeals from any order, requirement, decision, determination, or interpretation of the
Sign Administrator acting within the authority vested from this Chapter and make written
findings and decisions for the disposition of such appeals.
(B) Sign Variations. The Design and Project Review Committee shall hear all petitions
for variations from the provisions of this Chapter, make written findings, and approve,
modify, approve with conditions or deny such petitions for sign variations.
(C) Unified Business Center Signage. The Design and Project Review Committee shall
hear all requests for the establishment or amendment of comprehensive sign plans for
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unified business centers, make written findings, and approve, modify, approve with
conditions or deny such requests.
4-10-16. APPEALS.
(A) Notification to Aggrieved Party. It shall be the responsibility of the Sign Administrator
to provide written notification to the aggrieved party of an action denying a permit. Said
notice shall include the following:
1. The date and specific reason for denial of the permit.
2. All forms and procedures required for filing an appeal.
(B) Petition for Appeal. An appeal may be taken to the Design and Project Review
Committee by any person aggrieved by an order, requirement, decision, determination,
or interpretation of the Sign Administrator acting with respect to the authority of this
Chapter.
1. Application Deadline. An appeal shall be filed within forty-five (45) working
days after notification of the alleged erroneous order, requirement, decision,
determination, or interpretation.
2. Application Form. An appeal shall be filed in writing with the Sign Administrator
on a form supplied by him/her. It shall be accompanied by such documents and
information as the Board may by rule require.
3. Filing Fee. Each appeal to the Design and Project Review Committee shall be
accompanied by a filing fee as established by ordinance. If the appeal is granted
by the Design and Project Review Committee, the filing fee shall be refunded to
the applicant.
(C) Transmittal of Record. The Sign Administrator shall, at the time of filing an appeal,
forthwith transmit to the Design and Project Review Committee all of the documents
constituting the record upon which the action appealed from was taken.
(D) Effect of Appeal. The appeal shall stay all proceedings in furtherance of the action
appealed from, unless the Sign Administrator certifies to the Design and Project Review
Committee after the appeal has been filed that, by reason of the facts stated in the
application, a stay would in the Sign Administrator's opinion cause imminent peril to life
or property. In such case, the proceeding shall not be stayed unless a restraining order
is issued by a court of competent jurisdiction, and then only if due cause can be
conclusively shown.
(E) Action of the Board. The Design and Project Review Committee shall ho ld a public
hearing on an appeal within thirty (30) days of receipt of a completed written application.
1. Hearing Notice. Notice shall be given of the time, place, and purpose of the
public hearing by posting on the premises which is the subject of the hearing a
notification sign which meets the following standards:
a. The sign shall be a minimum of twenty (20) inches by thirty (30) inches.
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b. All capital lettering on the sign shall be a minimum of three (3) inches
high and the colors utilized shall provide suitable contrast for readability
from the adjacent public street.
c. The sign shall contain: the title "PUBLIC NOTICE" at the top; a
statement of the purpose of the hearing; the date, time and place of the
hearing; and reference that the hearing is before the Evanston Design and
Project Review Committee.
d. The sign shall be placed near the front door of the premises, or as
required, to be fully visible from the public street on which the premises is
located. If the premises has frontage on more than one public street a
separate sign shall be required for each frontage.
e. The sign shall be posted not less than seven (7) days before the
hearing to which it refers. It shall be removed within five (5) days after the
final decision of the Design and Project Review Committee on the petition.
2. Required Attendance. Both the aggrieved petitioner and the Sign Administrator
or their authorized representatives shall attend the meetings of the Design and
Project Review Committee at which the appeal is to be heard.
3. Decision. Within fifteen (15) working days of the close of the required public
hearing of the appeal, the Design and Project Review Committee shall prepare
and submit written findings, and by a majority vote, issue a decision to grant,
deny, wholly or in part, or modify said appeal.
(F) Council Action. Following receipt of the findings and decision of the Design and
Project Review Committee the Planning and Development Committee of the City
Council may choose to review the decision of the Design and Project Review
Committee and on the basis of the record may affirm, modify or reverse the decision of
the Design and Project Review Committee. If no motion to review a Design and Project
Review Committee decision is made and adopted at the Planning and Development
Committee meeting following the receipt of the findings and decision of the Design and
Project Review Committee, that decision of the Design and Project Review Committee
shall be final.
(G) Maintenance of Records. The Sign Administrator shall maintain complete records of
all findings and decisions of the Design and Project Review Committee and all
determinations of the City Council relative to an appeal. All such records shall be open
to the public for inspection.
4-10-17. VARIATIONS.
It is the intent of this Section to permit variations from the requirements of this Chapter if
necessary to achieve uniformity among signs similarly located and classified.
(A) Petition for Variation. A petition for a variation from any provision(s) of this Chapter
may be made by any person having a proprietary interest in the sign for which such
variation is requested.
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1. Petition Contents. A petition for variation shall be filed in writing with the Sign
Administrator on a form supplied by him/her and shall be accompanied by such
documents and information as are necessary to clearly exhibit the practical
difficulty for which the variation is necessary, including:
a. The name, address, and telephone number of the petitioner, the owner
of the property on which the sign is to be erected or affixed, the owner of
the sign, and the person responsible for erecting or affixing the sign.
b. A description of the requested variation.
c. Justification of the requested variation.
d. The location of the premises on which the sign is to be erected or
affixed.
e. A site plan of the premises involved, showing accurate placement
thereon of the proposed sign.
f. A blueprint or ink drawing of the plans and specifications of the sign to
be erected or affixed and method of construction and attachment to the
building or in the ground. Such plans and specifications shall include
details of dimensions, materials, color, and weight.
g. The written consent of the owner of the premises on which the sign is to
be erected or affixed.
h. A fee, as determined by ordinance, to be paid at the time of filing of the
petition for variation.
(B) Action of the Design and Project Review Committee. The Design and Project
Review Committee shall hold a public hearing on the petition for variation within thirty
(30) days of receipt of a completed written application.
1. Hearing Notice. Notice shall be given of the time, place and purpose of the
public hearing by posting on the premises which is the subject of the hearing a
notification sign which meets the following standards:
a. The sign shall be a minimum of twenty (20) inches by thirty (30) inches.
b. All capital lettering on the sign shall be a minimum of three (3) inches
high and the colors utilized shall provide suitable contrast for readability
from the adjacent public street.
c. The sign shall contain: the title "PUBLIC NOTICE" at the top; a
statement of the purpose of the hearing; the date, time and place of the
hearing; and reference that the hearing is before the Evanston Design and
Project Review Committee.
d. The sign shall be placed near the front door of the premises, or as
required, to be fully visible from the public street on which the premises is
located. If the premises has frontage on more than one public street a
separate sign shall be required for each frontage.
e. It shall be the responsibility of the petitioner to remove the sign(s) within
five (5) days after the final decision of the Design and Project Review
Committee on the petition.
2. Required Attendance. Both the aggrieved petitioner and the Sign Administrator
or their authorized representatives shall attend the meetings of the Design and
Project Review Committee at which the variation is to be heard.
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3. Decision. Within fifteen (15) working days of the close of the required public
hearing on the variation, the Design and Project Review Committee shall prepare
and submit written findings, and by a majority vote, issue a decision to grant,
deny, wholly or in part, or modify said variation.
(C) Appeals from Decision of Design and Project Review Committee.
1. Decisions of the Design and Project Review Committee may be appealed to
Planning and Development Committee by applicant.
2.
a. If the sign which is the subject of the variation is located in a residential
Zoning District, a property owner whose property is within a two hundred
fifty (250) foot radius from the property on which the sign is proposed to be
located may appeal the Design and Project Review Committee's approval
of the variation. Such an appeal may be filed only by a property owner
who: 1) appeared in person or by an authorized representative at all public
hearings at which the variation was considered and who presente d his/her
objections to the Design and Project Review Committee, or 2) who filed
written objections with the Design and Project Review Committee to the
variation.
b. The appeal must:
1) Be filed with the Sign Administrator, within ten (10) calendar
days from the date of the Design and Project Review Committee's
written decision;
2) Be in writing; and
3) Specify with particularity the ground(s) for objection. The
applicant is permitted to file a written response to any ground(s)
asserted in the appeal but not raised before the Design and Project
Review Committee.
c. Within five (5) working days of receiving the appeal, the Sign
Administrator shall send a copy of the appeal to the applicant by first -class
mail, return receipt requested. Any response the applicant files must be
received by the Sign Administrator within ten (10) working days of the date
the appeal was mailed to the applicant. The Sign Administrator will send a
copy of any response to the appellant property owner.
d. After receiving the appeal and any response thereto, the Sign
Administrator shall set the appeal for the next available regular Planning
and Development Committee meeting and notify the applicant and
appellant property owner in writing of the meeting date.
3. The Planning and Development Committee shall decide whether or not to hear
the appeal, and if granted, set a hearing date for said appeal. A decision to not
hear the appeal shall be in writing and shall be issued no later than the
Committee's next regular meeting.
4. The hearing shall be confined to a review of the Design and Project Review
Committee's decision, and, if applicable, of the written objections submitted by
the appellant property owner and response(s) thereto filed by the applicant. No
verbal presentations shall be heard except upon invitation by the Committee and
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any such presentation shall be confined to facts and matters contained in the
written materials on file in the appeal.
(D) The Planning and Development Committee shall either approve, approve with
conditions, deny the application, or refer the matter back to the Design and Project
Review Committee for further proceedings. The Committee's decision shall be in writing
and shall be issued no later than the next regular meeting after the decision is made.
(E) Standards. Variations may be approved to overcome an exceptional condition which
poses practical difficulty or particular hardship in such a way as to prevent the display of
a sign as intended by this Chapter. No variation shall be granted unless the Design and
Project Review Committee makes findings of fact with regards to each of the following
standards:
1. Hardship. The proposed variation will alleviate some demonstrable and
unusual hardship that arises due to factors including, but not limited to, location,
site configuration, and/or building configuration.
2. Reasonable Return. The proposed variation will contribute to a reasonable
return from the business advertised.
3. Not Harm Public Welfare. The proposed variation will not be materially
detrimental to the public welfare.
4. Consistent with Intent. The proposed variation promotes the purpose of the
Sign Regulations set forth in Section 4-10-2 of this Chapter.
(F) Conditions. Such conditions and restrictions may be imposed on the premises to be
benefited by a sign variation as may be necessary to comply with the standards set
forth herein, to reduce or minimize any injurious effect of such variation on other
property in the neighborhood, and to implement the general intent, purpose, and
objectives of this Chapter.
(G) Revocation. In any case where a variation has been granted, and where no work
pertinent thereto has been initiated within one (1) year from the date of approval of the
requested variation, then without further action by the Design and Project Review
Committee, said variation shall become null and void.
(H) Maintenance of Records. The Sign Administrator or his designee shall maintain
complete records of all findings of fact and decisions of the Design and Project Review
Committee Land Use Commission relative to a sign variation. All such records shall be
open to the public for inspection.
4-10-18. UNIFIED BUSINESS CENTER.
No permit shall be issued for a sign to be located in a unified business center until a
comprehensive sign plan has been approved for the center and the sign complies with
the provisions hereof.
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(A) Comprehensive Sign Plan Approval. Approval of a comprehensive sign plan for a
unified business center shall be at the discretion of the Design and Project Review
Committee in accordance with the criteria noted herein.
(B) Site Plan Review. No permit shall be issued for a sign, and no final approval shall be
granted for a comprehensive sign plan prior to review and approval by the Design and
Project Review Committee of all comprehensive sign plans.
(C) Application Content. In addition to the requirements listed for permit applications in
Subsection 4-10-11(C) of this Chapter, the application for a comprehensive sign plan for
a unified business center shall include a format for all signs to be used in the center,
including their maximum size, color, location, illumination details, lettering type,
mounting details, and (if any) landscaping details.
(D) Criteria. The criteria used by the Design and Project Review Committee in its review
of the proposed comprehensive sign plan for a unified business center shall include:
1. Scale and Proportion. Every sign shall have good scale and proportion in its
design and in its visual relationship to the other signs, buildings and
surroundings.
2. Integral Elements. The signs in the plan shall be designed as integral
architectural elements of the building and site to which they principally relate and
shall not appear as incongruous "add-ons" or intrusions.
3. Restraint and Harmony. The colors, materials and lighting of every sign shall
be restrained and harmonious with the building and site to which it principally
relates.
4. Effective Composition. The number of graphic elements and letters shall be
held to the minimum needed to convey each sign's message and shall be
composed in proportion to the area of the sign's face.
5. Compatibility. Each sign shall be compatible with signs on adjoining premises
and shall not compete for attention.
6. Unified Image. The effect of the signs proposed in the plan shall be the
establishment of a unified image for the center.
(E) Permitted Variations. In conjunction with the approval of the comprehensive sign
plan for a unified business center, the Design and Project Review Committee may
authorize limited variations to the regulations included in this Chapter. Such variations
shall be permitted only when the applicant demonstrates that they are necessary to
provide an improved comprehensive solution that is consistent with the purpose of this
Chapter as found in Section 4-10-2 of this Chapter. The variations permitted are limited
to the following:
1. Wall Signs. For wall signs the Design and Project Review Committee may vary
the required twenty percent (20%) reduction on multiple signs and the
requirement that signs be coterminous with the occupancy to which the signs
refer.
2. Freestanding Signs. For freestanding signs the Design and Project Review
Committee may vary the thirty (30) foot facade setback requirement, the height
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limitations up to the maximum of fifteen and one-half (15.5) feet or the height of
the principal building to which the sign pertains (whichever is lower), and the area
limitations up to the maximum of one hundred twenty (120) square feet per sign
(as long as the total permitted sign surface area for either the occupant or the
premises is not exceeded).
4-10-19. REVOCATION FOR CAUSE.
All rights and privileges acquired under the provisions of this Chapter, or any
amendment thereto, are deemed mere licenses revocable at any time for cause by the
Sign Administrator. The Sign Administrator is authorized and empowered to revoke any
permit upon failure of the permittee to comply with any provision of this Chapter.
4-10-20. PENALTY.
Any person found to have violated the provisions of the sign regulations adopted by the
city shall be punished as follows:
(A)
1. The fine for a first violation is seventy-five dollars ($75.00).
2. The fine for a second violation is two hundred dollars ($200.00).
3. The fine for a third or subsequent violation is three hundred seventy-five
dollars ($375.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a
separate violation.
(C) The penalties provided for herein shall not be construed as limiting the power of a
court of competent jurisdiction or an administrative hearing officer to impose other
penalties and remedies as provided for by applicable legislation.
4-10-21. SEPARABILITY.
In accordance with the following, it is hereby declared that the several provisions of this
Chapter are separable:
(A) Provision of Ordinance. If any court of competent jurisdiction determines any
provision of this Chapter to be invalid, such determination shall not affect any other
provision of this Chapter not specifically included in the court's judgment order.
(B) Any Particular Sign. If any court of competent jurisdiction determines any provision
of this Chapter to be invalid as applied to any particular sign, such determination shall
not affect the application of such provision to any other sign not specifically included in
the court's judgment order.
SECTION 4: City Code 6-3-8-3, “Authorized Variations” of the Evanston
City Code of 2012, as amended, is hereby amended to read as follows:
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6-3-8-3. AUTHORIZED VARIATIONS.
The following variations from this Ordinance are authorized:
(A) Minor Variations:
1. Minor Variations consisting of the following types shall be for all uses
(residential and commercial) unless specified differently below:
(a) Accessory structure requirements.
(b) Yard obstruction requirements beyond those permitted in Section 6 -4-
1-9(B).
(c) Setbacks necessary for an upper floor to align with a legally
nonconforming setback below (for single-family and two-family uses only).
2. Minor variations consisting of the following types shall be for single-family and
two-family uses only and may be granted up to a maximum of thirty-five percent
(35%):
(a) Front, side, and rear yards and setbacks.
(b) Height.
(c) Lot width.
(d) Building lot coverage.
(e) Impervious surface.
(f) Dormer size and location.
(g) Modification of a residence to meet the special needs of the disabled.
3. Minor variations for signs consisting of the following types shall be for
nonresidential uses only, excluding vehicular dealerships, and may be granted by
a maximum of up to thirty-five percent (35%):
(a) Wall sign height.
(b) Blade sign height and/or area.
(B) Fence Variations: Variations from the requirements for fences, set forth in Section 6 -
4-6-7, "Special Regulations Applicable To Fences," of this Title may be granted subject
to the standards and conditions of Subsection 6-3-8-12(B) and Section 6-3-8-14 of this
Chapter.
(C) Family Necessity Variations: The types of minor variations listed in Subsection (A) of
this Section may be granted in excess of the maximum of twenty percent (20%) for
single-family and two-family uses and residential care homes only, subject to the
procedures and standards set forth in Section 6-3-8-7 and Subsection 6-3-8-12(D) of
this Chapter respectively in order to:
1. Modify a residence to meet the special living needs of the disabled.
2. Modify a residence to provide space for an elderly parent to live with the family
of his or her child.
3. Modify a residence to accommodate a growing family or to alleviate an
inconvenience.
(D) Major Variations: "Major variations" shall be defined as all variations other than
minor variations and fence variations, and shall be limited to the following:
1. Yards and setbacks.
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2. Height.
3. Lot size, width and depth (including flag lots).
4. Lot coverage including impervious surface and/or floor area ratio.
5. Off-street parking and loading.
6. Home occupations.
7. Townhouse orientation.
8. Expansion, alteration, and/or enlargement of legal, nonconforming residential
uses that contain no more than four (4) dwelling units and zero (0) lodging
rooms/rooming units, and/or construction of accessory uses to such legal,
nonconforming residential uses.
9. Signs (excluding Scoreboards and Billboards).
SECTION 5: City Code 6, Chapter 19, “Sign Regulations” of the Evanston
City Code of 2012, as amended, is hereby amended to add as follows:
CHAPTER 19, SIGN REGULATIONS
6-19-1. TITLE.
This Chapter shall hereafter be known and cited as the SIGN REGULATIONS of the
City of Evanston.
6-19-2. PURPOSE.
It is hereby determined that the primary purpose of signage is to help people find what
they need without difficulty or confusion. Thus, while not restricting the freedom of
expression, regulations must be established for preventing an overload of graphic
messages in the environment. The purpose of signs is subordinate to the structures and
land use functions they reference. Signs are to be considered accessory components of
an overall composition of architectural elements, not as freestanding or dominant
architectural elements by themselves.
This Chapter establishes standards for the erection, display, safety and maintenance of
signs which are intended to allow a person to observe or ignore graphic messages,
according to that person's own purpose, as well as to encourage the general
attractiveness of the community and to protect property values therein. These standards
are intended to meet the following objectives:
(A) Healthy Economy. It is recognized that signs are an economical and effective means
of communicating information and are thus an important asset to most businesses. The
continued health of business and economic activities shall be encouraged by the use of
signs which:
1. Clearly and efficiently identify the goods, services, facilities and l ocations
available to the community; and
2. Express the identity of businesses or the proprietors associated with those
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activities.
(B) Effective Communication. A reasonable, orderly and effective display of signs is to
be promoted by authorizing the use of signs which are:
1. Legible in the circumstances in which they are viewed;
2. Harmonious with their surroundings and consistent with the character of their
community context;
3. Protective of the value of architectural resources, ensuring the integrity of the
architectural elements and character of the buildings and sites to which signs
principally relate;
4. Respectful of the rights of nearby property owners; and
5. Appropriate to the function to which they pertain.
(C) Public Welfare. The public health, safety and welfare is to be preserved, protected
and promoted through sign regulations which:
1. Recognize that signs are a necessary means of visual communication for the
convenience of the general public taken as a whole, as opposed to the
convenience of any individual person;
2. Minimize the blighting influences posed by visual clutter, decay, and neglect;
3. Eliminate confusion and distractions which jeopardize vehicular and pedestrian
safety;
4. Prohibit the placement of signs which obstruct vision or access in a manner
which creates dangerous conditions;
5. Protect the physical and mental well-being of the general public by
encouraging a sense of aesthetic appreciation for the City's visual environment;
and
6. Preserve the value of private property by assuring the compatibility of signs
with surrounding land uses.
6-19-3. RULES AND DEFINITIONS.
The definitions noted below apply only to this Chapter and supersede any conflicting
definitions found elsewhere in other chapters of the City Code.
(A) Rules of Interpretation. The language set forth in the text of this Chapter shall be
interpreted in accordance with the following rules of construction:
1. The singular number includes the plural and the plural th e singular.
2. The present tense includes the past and future tenses, and the future the
present.
3. The word "shall" is mandatory, while the word "may" is permissive.
(B) Regulations. To the extent that any definition below includes regulatory standar ds,
such as height or area limitations, for example, such regulations shall apply in addition
to all others contained in this Chapter.
(C) Definitions. The following words and terms, wherever they occur in this Chapter,
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shall be defined as follows:
ABANDONED
SIGN.
Any sign advertising a business, commodity, service,
entertainment or activity which has been discontinued.
ADVERTISING
STRUCTURE.
A structure, as defined by the Building Code, erected or used for
the purpose of supporting or displaying a message or sign.
ARCHITECTURAL
ELEMENT.
A prominent or significant part or feature of a building, structure,
or site.
ARCHITECTURAL
INTEGRITY.
The composite or aggregate of the characteristics of structure,
form, materials, and function of a building, group of buildings, or
other architectural composition.
ATTENTION
GATHERING
DEVICE.
A display that utilizes motion or flashing lights to attract attention
of passers-by. Examples include strings of pennants, banners or
streamers, advertising flags, clusters of flags, strings of twirlers or
propellers, flares, balloons, strobe lights, and sequential flashing
"runner" lights.
AUXILIARY SIGN. A sign which provides secondary information such as accepted
charge cards, hours of operation, or warnings, and which is not
intended to identify the basic nature of a use, specific product or
service information, or the identity of the proprietor.
AWNING. Any structure entirely supported by the wall to which it is
attached, which may project over public property, and which has
a frame, being either retractable or in a fixed position, covered by
nonrigid material, such as fabric or vinyl.
AWNING SIGN. A sign that is mounted or painted on, or attached to an awning.
BULLETIN BOARD. A sign that identifies an institution or organization on whose
premises it is located and which contains the name of the
institution or organization and/or message in movable letters of
two inches (2") or less in height.
CANOPY. Any permanent exterior roof structure which extends over, or is
suspended above, any public thoroughfare, and which is attached
to a building at the inner end and supported on the outer end in
conformance with the Building Code of the City of Evanston.
CANOPY SIGN. A sign that is mounted or painted on, or attached to a canopy.
CITY. The City of Evanston, Illinois.
CITY COUNCIL. The City Council of the City of Evanston, Illinois.
COMMERCIAL
MESSAGE.
A message placed or caused to be placed before the public by a
person directly involved in the manufacture or sale of the
products, property, accommodations, services, attractions, or
activities which are the subject of the message that:
1. Refers to the offer for sale or existence for sale of products,
property, accommodations, services, attractions, or activities; or
2. Attracts attention to a business or to products, property,
accommodations, services, attractions, or activities that are
offered or exist for sale or for hire.
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COMMERCIAL
VARIABLE
MESSAGE
(CVMS).
A sign which may be manual, electronic or sign electrically
controlled, capable of showing a series of different messages in a
predetermined sequence.
COMPATIBLE. The characteristic of appearance of two (2) or more buildings,
structures, or architectural elements in the same vicinity which
produces an aesthetically pleasing whole.
COMPREHENSIVE
SIGN PLAN.
A set of criteria and a format approved by the Land Use
Commission for all signs to be located on the premises of a
Unified Business Center.
CONSTRUCTION
SIGN.
A sign identifying persons involved in design, planning,
construction, wrecking, financing, or development taking place on
the premises where the sign is posted.
DIRECTORY SIGN. A sign which indicates the name and/or address of the occupants
of a premises accommodating multiple occupants.
ELIGIBLE FACADE
AREA.
That portion of a facade which is below the maximum sign height.
ERECT. To build, construct, attach, hand, re-hang, suspend, place, affix,
enlarge, substantially alter, post, display, or relocate and includes
the painting of lettering or graphics for signs. Normal
maintenance is not included within this definition.
EXTERIOR. The outer part or surface of a building; such as a wall or window,
which is exposed to outside environmental elements.
EXTERNAL
ILLUMINATION.
Illumination of a sign which is produced by an artificial source of
light which is not contained within the sign itself.
FACADE. Any side, surface or wall below the roof of a building which is
parallel or within forty five degrees (45º) of parallel with a parcel's
frontage on a public thoroughfare, and which faces toward and
relates to that public thoroughfare. If a building has a complex
shape, then all walls or surfaces facing in the same direction, or
nearly the same direction, are part of a single facade.
FESTOON
LIGHTING.
A string of two (2) or more unshielded incandescent light bulbs
suspended over a premises, (as opposed to being located on a
building or structure). Holiday and ornamental lighting strung
temporarily through trees shall not be construed to be festoon
lighting.
FLASHING
SIGN.
A directly or indirectly illuminated sign where the source of
illumination is not maintained constant or stationary in intensity or
color at all times when such sign is in use.
FREESTANDING
SIGN.
Any sign which is erected such that it is detached from a building
or structure.
FRONTAGE. A lot line which is coterminous with the right of way of a single
public thoroughfare.
IDENTIFICATION
SIGN.
A sign which presents the name and/or address of a building,
business, development or establishment, and may incorporate a
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logo, graphic, or image.
INFORMATION
CYCLE.
The length of time used to display one continuous message from
start to finish on a commercial variable message sign.
INSTITUTION: An established organization or corporation of a public or
eleemosynary character.
INTERCHANGE-
ABLE COPY
BOARD.
A sign whereon provision is made for letters or characters to be
placed in or upon the surface area manually to provide a
message or picture.
INTERNAL ILLUM-
INATION.
Illumination of a sign which is produced by an artificial source of
light concealed or contained within the sign itself, and which
becomes visible in darkness through the translucent portion of
the sign face.
ITEM OF
INFORMATION.
Any of the following: a word, an abbreviation, a number, a
symbol, or a geometric shape contained in a sign. In addition, a
sign which combines several different geometric shapes, or
shapes of unusual configuration are to be assessed one
additional item of information for each noncontinuous plane or
surface.
LOT AREA. The gross surface area of land contained within or below a
premises. It may be a single parcel or it may include parts of or a
combination of such parcels when adjacent to one another and
used as one.
MAINTENANCE. Provision of a safe, presentable, and good structural condition at
all times, including replacement of defective parts, painting,
cleaning and other acts required to preserve the sign, advertising
structure, marquee, canopy or awning in its originally permitted
and installed condition.
MARQUEE. Any hood or canopy of permanent construction supported entirely
by the building, and projecting from the building's wall over a
sidewalk or pedestrian thoroughfare, constructed for the purpose
of permanently supporting an interchangeable copy board.
MARQUEE SIGN: A sign permanently attached to and supported by a marquee,
having all or a portion of its sign surface area comprising an
interchangeable copy board.
NAMEPLATE. A plate or plaque bearing a name, applied directly to or
incorporated into a facade.
NEON SIGN. A permanent sign fabricated entirely from glass tubing,
illuminated with electrically-charged neon gas.
NONCOMMERCIAL
MESSAGE.
Any message that is not a commercial message.
OCCUPANCY. That portion of a building or premises of which is leased, owned,
or otherwise controlled solely by an occupant, and of which that
occupant has a tangible presence in the form of business,
institution, residence or similar inhabitance.
OCCUPANT. Any one of the following:
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1. A household inhabiting a dwelling unit, or
2. An institutional, business, commercial or industrial endeavor
that inhabits a distinguishable portion of a building or premises
such that:
(a) The activity is a logical and separate entity from the other
activities within the building and not a department of the whole;
and
(b) The activity has either a separate entrance from the exterior
of the building, or a separate entrance from a common and
clearly defined entryway that has direct access from t he exterior
of the building.
OFFICIALLY
REGISTERED
NAME.
That name registered on legal papers of incorporation,
partnership, or similar definition of proprietorship.
PERMANENT
SIGN.
A sign that is solidly mounted or permanently affixed in
accordance with the mounting requirements of this Chapter,
Chapter 4-2 of this Title, or other chapters of the City Code.
PERMITTEE. That person designated on the application for a sign permit as
being responsible for assuring sign maintenance and operation in
conformance with the ordinance and the permit.
PERSON. Any natural person, firm, partnership, association, corporation,
company, institution, or organization of any kind.
PLACES OF
ENTERTAINMENT.
A business establishment, club, or institution which maintains a
regular schedule of performing arts events. Restaurants without
such live entertainment schedules are not included within this
definition.
PORTABLE SIGN. Any sign not permanently affixed to the ground, a building, or
other structure, which may be moved, or is intended to be moved,
from place to place.
PREMISES. A parcel, or contiguous parcels, of land including related building
or buildings, distinguishable from surrounding parcels and
buildings by use. A building and grounds that contains many
separate occupancies is still classified as a single premises.
Several buildings and associated parcels of land may in fact be a
single premises if their use is unified.
PROPRIETARY
INTEREST.
Having partial or exclusive title to, control over management
authority over, present use, or legal right to, something.
PROPRIETOR. An individual who owns or operates a business which is wholly
separate and distinguishable from other business entities on the
premises, and not merely a part of a larger business entity.
READ. The capacity to perceive of the sign's message through visua l
observation by a normal-sighted person.
REAL ESTATE
SIGN.
A sign pertaining to the sale or lease of the premises or portion of
the premises on which the sign is located, or to the sale or lease
of one or more structures or a portion thereof located the reon.
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SIGN. A name, identification, description, display, message or
illustration which is affixed to, or represented directly or indirectly
upon, a building, structure, or piece of land so as to be principally
seen from out-of-doors and which directs attention to an object,
product, place, activity, concept, thought, person, institution,
organization, or business.
SIGN FACE. The exterior sign surface area of a single sign which may be read
from any one ground position.
SIGN SURFACE
AREA.
The total exposed surface within a continuous perimeter
composed of a single rectangle enclosing the extreme limits of
characters, lettering, illustrations, ornamentations, or other
figures, together with any material, or color used as an integral
part of the display or to differentiate the sign from the background
on which it is placed.
TEMPORARY
SIGN.
Any sign intended for a limited or intermittent period of display.
TIME AND
TEMPERATURE
DEVICE.
Any mechanism that displays the time and/or temperature, but
does not display any advertising or establishment identification.
UNIFIED
BUSINESS
CENTER.
A premises containing four (4) or more individual nonresidential
occupancies sharing a common building.
WALL SIGN. Any sign erected upon or incorporated in the facade of any
building with the plane of the sign face parallel to the plane of the
facade.
WINDOW AREA. Any transparent area on a facade through which the interior of a
premises may be viewed from outside.
WINDOW SIGN. Any sign, either permanent or temporary, which is affixed or
placed so that its message or image is read as part of the total
composition of a window area.
6-19-4. CONSTRUCTION/ALTERATION PERMIT REQUIRED.
No "sign," as defined herein, shall be constructed, erected, originally painted, converted,
altered, rebuilt, enlarged, remodeled, relocated or expanded until a permit for such sign
has been obtained in accordance with the standards and procedures set out in this
Chapter.
(A) No Permit For Maintenance. No permit shall be required for maintenance of a "sign"
as defined herein, nor for certain signs identified as exempt under Section 4 -10-6 of this
Chapter.
(B) No Assignment Or Transfer. No permit issued hereunder may be assigned or
transferred to any other person.
6-19-5. EXEMPT SIGNS.
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The following signs shall be exempt from the requirement to obtain a permit and from
the limitation on items of information, but shall be subject to the other provisions of this
Chapter, and (with the exception of "addresses") shall be included for purposes of
determining the allowable total number and size of signs on a premises:
(A) Addresses. Address numerals and other sign information required to identify a
location by law or governmental order, rule, or regulation. Such address information
cannot exceed two (2) square feet per officially assigned address, or the size required
by the law, order, rule or regulation, whichever is greater.
(B) Auxiliary Signs. Auxiliary signs placed in store windows regarding hours of
operation, accepted charge cards, warnings or similar information.
(C) Bulletin Boards. Bulletin boards, not exceeding twelve (12) square feet for public,
eleemosynary or religious institutions where the bulletin board is located on the
premises of said institutions.
(D) Business Nameplates. Nonilluminated nameplates denoting the business name of
an occupation legally conducted on the premises, provided that only one nameplate per
proprietor may be erected and that such nameplate not exceed one square foot.
(E) Institutional Identify Signs. For an institution such as a college or university campus,
an identity sign designating only the name and address of the institution or campus, not
exceeding thirty (30) square feet. Such signs shall be located not less than ten feet (10')
from a street lot line.
(F) Construction Signs. One construction sign per frontage, identifying individuals or
companies involved in the design, construction, demolition, financing or project
development when placed on the premises where work is under construction. Such
signs shall not be erected prior to the beginning of work for which a valid building or
demolition permit has been issued, and shall be removed within ten (10) da ys of
completion of work or the expiration of the permit. Construction signs for single-family
residences shall not exceed sixteen (16) square feet. Construction signs for
commercial, industrial, multi-family, or planned development uses on parcels of less
than one hundred thousand (100,000) square feet shall not exceed forty eight (48)
square feet; construction signs shall not exceed ninety six (96) square feet on parcels
greater than one hundred thousand (100,000) square feet.
(G) Flags And Standards. Flags, standards, emblems and insignia of governmental,
political, civic, philanthropic, religious or educational organizations, having a size less
than fifty (50) square feet, and displayed for noncommercial purposes.
(H) Garage Sale Signs. No more than two (2) temporary signs per sale which advertise
garage sales, yard sales, or similar merchandise sales, provided that such signs do not
exceed four (4) square feet, are located with no more than one sign per street frontage
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either on the premises containing the sale or on other private property with permission
of that property owner, and are only in place when the sale is actually taking place.
(I) Government signs. Signs of a duly constituted governmental body, including traffic
signs or other similar regulatory devices, directional signs, Evanston Historic District
signs, legal notices, warnings at railroad crossings, and other instructional or regulatory
signs pertaining to health, hazards, parking, swimming, dumping, and such emergency
or nonadvertising signs as may be approved by the traffic engineer for safety purposes
or by the City Council.
(J) Historic markers. Commemorative plaques, memorial tablets, or emblems of official
historical bodies, provided that no such marker shall exceed four (4) square feet and
provided further that all such markers shall be placed flat against a building, monument
stone, or other permanent surface.
(K) Holiday decorations. Temporary displays of a primarily decorative nature, clearly
incidental and customary with traditionally accepted civic, patriotic or religious holidays.
(L) Interior signs. Signs which are located on the interior of a premises and which are
exclusively oriented to persons within that premises.
(M)Management signs. Signs not exceeding two feet (2') wide by three feet (3') high that
indicate the real estate management agent for a premises and the agent's contact
information. Management signs may display the words "For Rent" in letters no more
than three inches (3") in height.
(N) Menu board signs. One (1) menu board sign for a drive-in or drive-through facility,
provided that the sign does not exceed twenty-five (25) square feet or eight (8) feet in
height.
(O) Model home signs. Signs not exceeding four (4) square feet identifying a
nonoccupied dwelling unit used as a demonstrator for selling or renting other dwelling
units in the same complex. Such signs shall be permitted only when more than one (1)
dwelling unit is available on the premises.
(P) Monument signs. Plaques, tablets, cornerstones, or lettering inlaid into the
architectural materials of a building or structure denoting the name of that structure and
its date of erection.
(Q) Noncommercial signs. Noncommercial signs, not exceeding six (6) square feet per
occupancy.
(R) "Open" signs. Signs, not exceeding four (4) square feet, which advertise a premises
open for inspection, with no more than one (1) sign per street frontage on the subject
property, and an overall maximum of two (2) signs per property. Such signs may not be
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located in the public right-of-way, nor be directly illuminated. They may only be in place
when the related premises is actually open for inspection.
(S) Political or campaign signs. Signs promoting candidates fo r public office or issues on
election ballots, not exceeding six (6) square feet per occupancy, posted on private
property.
(T) Real estate sign. One (1) real estate sign per street frontage of a premises,
advertising the availability of a sale or lease of that premises. Such signs may not be
located in the public right-of-way, nor be directly illuminated. They shall not exceed six
(6) square feet for residential districts, twenty-four (24) square feet for commercial
districts, or forty-eight (48) square feet for industrial districts. Display of real estate signs
shall be limited to one hundred eighty (180) days. For nonexempt real estate signs see
Subsection 6-19-9(L), "Temporary Real Estate Signs," of this chapter.
(U) Residential and institutional nameplates. One (1) nonilluminated name-plate, not
exceeding twelve (12) square feet, for a multiple-family dwelling, college, university or
theological school building, fraternity or sorority. Such signs shall include only the name
and/or address of the building and be located not less than ten (10) feet from a street lot
line.
(V) Service station price signs. Price signs not exceeding the minimum requirements
established by state statute for service stations.
(W) Site information signs. Signs of no more than four (4) square feet which, without
including an advertising reference of any kind, provide direction or instruction to guide
persons to facilities intended to serve the public, including, but not specifically limited to,
those signs identifying restrooms, public telephones, walkways, traffic flow, parking
restrictions, and features of a similar nature.
(X) Special displays. Special displays used for public demonstrations, the promotion of
civic welfare, or charitable purposes, provided they are approved by the City Council
after submission of a written application, they contain no noncharitable advertising, and
they are removed by the deadline established by the Council in its approval.
(Y) Temporary window signs. Signs temporarily affixed to the inside of a window,
advertising commercial situations relating to goods or services sold on premises,
provided that the total of all signs in the window area, including temporary and
permanently mounted signs does not exceed twenty five percent (25%) of the window
area; and further provided that each temporary window sign has the initial date of
display permanently and visibly affixed on its face, and that no temporary window sign is
displayed for longer than thirty (30) days. For any occupancy using no other signs than
a permanent window sign the amount of permanent and temporary window sign area
may be increased to thirty five percent (35%) of the window area.
(Z) Vending machine signs. Permanent, nonflashing signs on vending machines,
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gasoline pumps, ice or milk containers, or other similar machines, not exceeding four (4)
square feet for each exposed face, nor exceeding an aggregate sign surface area of
eight (8) square feet.
6-19-6. PROHIBITED SIGNS.
All signs not specifically permitted in this Chapter are prohibited in any location in the
City.
6-19-7. GENERAL STANDARDS.
(A) Applicable Regulations. In addition to the provisions of this Chapter, all signs must
conform to the regulations and design standards of all other applicable chapters of the
City Code.
(B) Obscene Messages. No sign shall be permitted to contain statements, words or
pictures of an obscene and/or pornographic character.
(C) Wind Pressure and Dead Load Requirements. Every sign or adver tising structure
shall be designed and constructed to withstand a wind pressure of not less than thirty
(30) pounds per square foot of net surface area and shall be constructed to receive
dead loads as required by Chapter 2 of this Title and other applicab le chapters of the
City Code.
(D) Obstruction to Doors, Windows, or Fire Escapes. No sign or advertising structure
shall be erected, relocated or maintained so as to prevent free ingress to, or egress
from any door, window or fire escape. No sign or advertising structure shall be attached
to a standpipe or fire escape. No sign shall interfere with any opening required for
ventilation.
(E) Signs Not to Constitute Traffic Hazards. In order to ensure reasonable traffic safety,
it shall be unlawful to erect or maintain any fluttering, undulating, swinging, rotating,
blinking, or flashing sign or attention gathering device. No sign or advertising structure
nor its associated landscaping shall be erected, installed or maintained in such a
manner as to obstruct free and clear vision, or as to distract the attention of the driver of
any vehicle by reason of position, shape, color or lighting thereof.
Pursuant to the foregoing, no sign or advertising structure shall be erected or
maintained in such a manner as to be likely to interfere with, obstruct the view of, or
imitate, resemble, or be confused with any authorized traffic sign, signal or device.
Accordingly, no sign or advertising structure shall make use of the words "stop," "go,"
"slow," "look," "caution," "warning," "danger," or any similar word, phrase, symbol, or
character, or employ any red, yellow, orange, green or other colored lamp or light , in
such a manner as to interfere with, mislead or confuse traffic.
(F) Advertising Vehicles. No person shall for the flagrant purpose of providing
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advertisement of products or directing people to a business or activity, park on the
public right of way, public property, or private property so as to be prominently visible
from a public right of way any vehicle or trailer which has attached thereto or located
thereon any sign or advertising device. The foregoing shall not apply to mobile food
vehicle vendors licensed pursuant to title 8 of this Code.
(G) Electrical Clearance. Signs shall be located in such a way that they maintain
horizontal and vertical clearance of all overhead electrical conductors in accordance
with the Evanston Electrical Code, depending on the voltages concerned. However, in
no case shall a sign be installed closer than twenty four inches (24") horizontally or
vertically from any conductor or public utility guy wire.
(H) Face of Sign to be Smooth. No signs or advertising structures which are constructed
on public thoroughfares, or within five feet (5') thereof, shall have nails, tacks or wires or
other hazardous projections protruding therefrom, except electrical reflectors and
devices which may extend over the top and in front of such advertising structures.
(I) Glass; Limitation. Any glass forming a part of any sign shall be safety glass. In case
any single piece or pane of glass has an area exceeding three (3) square feet, it shall
be wired glass.
(J) Reflectors, Spotlights and Floodlights; Limitations and Prohibition. Gooseneck and
similar reflectors and lights shall be permitted on free-standing and wall signs; provided,
however, the reflectors and lights shall concentrate the illumination upon the area of the
sign so as to prevent glare upon the street or adjacent property. It shall be unlawful to
maintain any sign which extends over public property, and which is wholly or partially
illuminated by floodlights or spotlights, unless such lights are completely concealed from
view from the public thoroughfare.
(K) No Tree Mounting. No signs shall be nailed, tacked or otherwise affixed to trees or
other vegetation in such a way as to puncture bark.
(L) No Handbills. No handbills, posters, notices, or similar attention gathering devices
shall be posted or affixed on traffic control boxes, signs, lamp poles, utility poles, traffic
control supports, viaducts, or other locations as further regulated under Title 3 of this
Municipal Code.
(M) Illuminated Signs. All illuminated signs shall be subject to the following
requirements:
1. Electrical Permit. In addition to complying with the provisions of this Chapter,
all signs in which electrical wiring and connections are to be used shall be
subject to the applicable provisions of the City Electrical Code, Title 4, Chapter 6
of the City Code. No permit for the erection of a sign shall be granted prior to
approval and issuance of a valid electrical permit for that sign.
2. Voltage Displayed. The voltage of any electrical apparatus used i n connection
with a sign shall be conspicuously noted on that apparatus.
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3. External Illumination. A building or structure, along with signs, awnings, and
canopies attached to the building or structure, may be illuminated externally, but
all lighting used for this purpose must be designated, located, shielded, and
maintained in such a manner that the light source is fixed and not directly visible
from any adjacent public rights of way or surrounding premises.
4. Internal Illumination. Internal illuminated signs shall permit light to shine fully
through only the lettering and graphic elements of the sign. The background for
such lettering and graphics shall be opaque or translucent. If translucent, it shall
transmit light at a level substantially less than that transmitted through the
lettering and graphics. If the contrast between the lettering or graphic elements
and background does not permit adequate legibility (according to the judgment of
the sign owner) a translucent white border of up to one inch (1") in width may be
placed around said lettering or graphic elements.
5. Brightness Limitation. In no instance shall the lighting intensity of any sign,
whether resulting from internal illumination or external illumination, exceed:
a. Seventy five (75) foot-candles measured perpendicular to the face of
the sign from a distance equal to the narrowest dimension of the sign; or
b. When the sign is located in a residential zoning district, fifty (50) foot-
candles measured perpendicular to the face of the sign from a distance
equal to the narrowest dimension of the sign; or
c. One foot-candle on adjoining residential property, measured three feet
(3') above the surface of the ground.
6. Glare. All artificial illumination shall be so designed, located, shielded, and
directed so as to prevent the casting of glare or direct light upon adjacent public
rights of way or surrounding property.
7. Flashing Signs. Except for commercial variable message signs (CVMS),
illuminated signs shall not have any flashing, scintillating, traveling, or blinking
lights or rotating beacons, nor shall any beam of light be projected through a
mechanism which periodically changes the color of the light reaching the sign.
(N) Movable Sign Parts. No sign or its parts shall be permitted to be movable or
rotating, nor shall any sign have illuminated effects which convey the illusion of
movement.
1. No Changeable Copy. With the exception of marquee signs, gasoline price
signs, CVMS signs, and exempt signs, no sign may contain movable letters or
other changeable copy.
2. Items Secured. All manually movable items on a sign, such as covers to
service openings, shall be secured by chains or hinges.
6-19-8. AREA AND MEASUREMENT STANDARDS.
(A) Signs in Residential Districts. Except in conjunction with legal nonconforming
commercial and industrial uses, no signs other than those exempted under Section 4 -
10-6 of this Chapter shall be permitted on property in a residential zoning district.
(B) Commercial Message Location. A sign which displays a commercial message is
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permitted only on the premises where the business, profession, accommodation,
commodity, service, entertainment, or other commercial activity represented on the sign
is located.
Any sign that may display a commercial message may also display any noncommercial
message, either in place of or in addition to the commercial message, so long as the
sign complies with the other requirements of this chapter.
(C) Interchangeable Noncommercial Messages. Any sign that may display one type of
noncommercial message may also display any other type of noncommercial message,
so long as the sign complies with the other requirements of this chapter.
(D) Sign Area Limitation. The combined total sign surface area of signs on a premises
shall not exceed the greater of:
1. Area Of Facade. An area equivalent to fifteen percent (15%) of the total
eligible facade area of buildings which constitute the premises; or
2. Area Of Premises. An area equivalent to one-half of one percent (0.5%) of the
lot area of the premises.
At no time shall the combined total sign surface area of all signs pertaining to any
occupant, other than exempt signs or temporary window signs, exceed five
hundred (500) square feet.
The maximum aggregate sign surface area may be divided between as many
sign types as desired by an occupant, subject to number, location and area
restrictions for each sign type delineated herein.
On a premises with multiple occupants, the maximum permitted sign surface
area for each occupant shall be a proportional share of the total permitted sign
surface area for the premises. Each occupant's total permitted sign area shall be
calculated as the ratio of floor area (or lot area where no principal buildi ngs are
present) occupied by that occupant to the total floor area (or lot area where no
principal building is present) of the premises.
(E) Sign Face Calculation. The sign surface area of a sign shall be calculated only on
the basis of the sign face(s) that can be seen at one time. On a multiple sided sign with
opposite faces that cannot be read simultaneously, only one of the faces shall be
calculated for purposes of determining sign surface area.
(F) Structure and Base Excluded. Structural supports and bases, bearing no message,
copy or graphics, and of a neutral or subdued color(s), shall not be included in
calculating the sign surface area.
(G) Items of Information. Subject to the requirements of all other provisions of this
chapter, each sign face shall contain no more than seven (7) items of information.
However, if the officially registered name of the occupant of the premises to which the
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sign refers contains more than seven (7) items of information, the name may be
displayed on each sign face, provided no other information is displayed on such sign.
In calculating items of information, characters two inches (2") or less in height shall be
excluded. They are considered to be principally directed toward pedestrian observation.
(H) Maximum Sign Height. With the exception of tall building identification signs, all
signs shall be subject to the maximum height limitation of fifteen and one-half (15.5)
feet. The height of a sign shall be measured from the adjoining ground level or the
elevation of the street upon which the sign faces, whichever is lower, to the tallest
portion of the sign.
6-19-9. PERMITTED SIGN TYPES.
(A) Wall Signs.
1. Number. If an occupant displays more than one wall sign on a facade, that
occupant's total permitted sign surface area for wall signs on that facade is
reduced by an increment of twenty percent (20%) for each additional wall sign.
2. Area. The total permitted sign surface area of all wall signs on a facade shall
not exceed ten percent (10%) of the eligible facade area. No individual wall sign
shall exceed one hundred twenty five (125) square feet in area.
3. Area Bonus. An occupant's permitted sign surface area for wall signs on a
facade may be increased by twenty percent (20%), though not exceeding the two
hundred (200) square foot individual sign area maximum, when the following
standards are met:
a. The occupant is displaying no more than one wall sign on the facade;
and
b. The sign consists only of individual alphabetic, numeric, and/or
symbolic characters without background except that provided by the
building surface to which the signs are to be affixed; and
c. If illuminated, such illumination is achieved through internal illumination,
shielded silhouette lighting, or shielded spot lighting.
This does not include any lighting where the light source is visible or
exposed.
4. Location. Wall signs may only be located on a portion of an exterior wall that is
coterminous with the occupancy to which the signs refer.
No wall sign shall extend above or beyond the wall to which it is attached.
Except as permitted below, no wall sign shall extend above the maximum sign
height of fifteen and one-half (15.5) feet.
5. Projection From Wall. No wall sign, including any illuminating device or other
structural part, shall project more than twelve (12) inches beyond the plane of the
wall to which it is attached.
6. Tall-Building Identification Sign. On buildings of six (6) stories or greater,
where the occupant between the second story and the top story is the same, one
tall-building identification sign per facade may be placed between the floor of the
top story and the top of the wall of the building. This identification wall sign shall
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not exceed one hundred (100) square feet in sign surface area.
7. Installation Considerations. To preserve the architectural integrity of any
building, no wall sign shall cover or interrupt significant architectural elements
such as columns, column caps, friezes, door or window heads, embellishments,
adornments, fenestrations, or ornamental detailing.
All mounting brackets and other hardware used to affix a sign to a wall, and all
electrical service hardware and equipment shall be concealed by architectural
elements of the building or the sign itself.
(B) Freestanding Signs.
1. Number. There shall be no more than one freestanding sign for each frontage
of a premises.
On premises having a principal building, no freestanding sign shall be permitted
on a frontage unless every facade related to the frontage is set back at lea st
thirty (30) feet from the street right of way. On premises having no principal
building, there shall be no more than one freestanding sign for each frontage of
the premises.
2. Area. Except as conditioned below, the total sign surface area of a
freestanding sign shall not exceed one quarter percent (0.25%) of the lot area of
the premises, nor a maximum of one hundred twenty (120) square feet of sign
surface area.
a. The maximum sign surface area of a freestanding sign on a frontage
may not exceed twelve (12) square feet unless that frontage is one
hundred (100) or more feet in length.
b. A fifteen percent (15%) bonus in sign surface area shall be permitted for
any freestanding sign which is the only freestanding sign on a premises on
which more than one such sign would otherwise be permitted.
3. Location. No freestanding sign shall extend beyond the perimeter lot line of a
premises or within twenty (20) feet of any circulation lane which provides access
to a public right of way.
4. Height. A freestanding sign within three (3) feet of any perimeter lot line of a
premises may not exceed three (3) feet in height. The height of any freestanding
sign three (3) or more feet from any lot line may not exceed the distance between
the sign and any lot line, nor shall the top of the freestanding sign exceed the
maximum elevation of a principal building on the premises to which it pertains.
No freestanding sign shall exceed the maximum sign height of fifteen and one-
half (15.5) feet.
5. Permanent Mounting: All freestanding signs shall be permanently mounted in
the ground. No portable signs are permitted.
(C) Permanent Window Signs.
1. Area. The sign surface area of permanent window signs in any window shall
not exceed twenty percent (20%) of that window area.
2. Location. Permanent window signs must be confined within the transparent
glazed area of the window and shall not encroach upon the frame, mullions or
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other supporting features of the glass.
3. Installation Considerations. All permanent window signs which have their
lettering or graphic elements directly on the glazing shall be painted, metal
leafed, vinyl transferred, or in some other manner permanently applied to either
side of the glass of an exterior building or window or door. No application using a
temporary adhesive shall be permitted unless the Zoning Administrator
determines the application to be safe and will be permanent.
(D) Commercial Variable Message (CVMS) Signs.
1. Time and Temperature Only. CVMS displaying messages other than time and
temperature information shall be prohibited.
2. Length of Cycle. The total length of the information cycle of a CVMS shall not
be shorter than three (3) seconds nor longer than seven (7) seconds. Items of
information may not be repeated at intervals that are short enough to cause the
CVMS to have the effect of a flashing sign.
3. Brightness Adjustment. CVMS shall be equipped with photosensitive
equipment which automatically adjusts the brightness and contrast of the sign in
direct relation to the ambient outdoor illumination.
4. Included Area. The illuminated or message displaying areas of the CVMS shall
be included within the maximum aggregate sign surface area for the premises.
5. Maintenance. CVMS must be maintained so as to be able to display messages
in a complete and legible manner.
(E) Marquee Signs.
1. Number. There shall not be more than one marquee sign on any facade.
Advertising and identification messages on any of the vertical or nearly vertical
faces of a marquee are calculated as a single marquee sign.
2. Area. The total sign surface area of a marquee sign shall not exceed five
hundred (500) square feet.
3. Location. A sign may be affixed to or located upon any vertical or nearly
vertical face of a marquee, so that no portion of the sign falls above or below the
face of the marquee.
In no instance shall a marquee sign be lower than ten (10) feet above the
sidewalk or public thoroughfare.
In no instance shall a marquee sign be located so that it extends beyond the curb
line of the street.
4. Use Of Marquee. Marquee signs are only permitted for use on theaters, places
of entertainment, and hotels.
(F) Canopy and Awning Signs.
1. Commercial Message. Use of canopy or awning area for display of commercial
messages shall be limited to the name, logo and address of the business or
businesses within the building upon which the awning is attached. Canopy or
awning signs shall be flush to the face of the canopy or awning.
2. Area. The sign surface area of a canopy or awning sign shall not exceed
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fifteen percent (15%) of the area of the vertical section of the canopies and
awnings. The vertical section of the canopies and awnings is calculated as the
height of the canopy or awning (difference between the highest and lowest point
on the canopy or awning) multiplied by the length of the canopy or awning
measured parallel to the facade upon which it is attached.
Signs on any surface of a canopy or awning other than the surface running
parallel with the building face shall be limited to letters or graphics not exceeding
four (4) inches in height.
3. Location. Canopies and awnings shall be constructed and erected so that the
lowest portion of the projecting frame thereof shall be not less than seven (7) feet
six (six) inches, and the lowest portion of the descending skirt shall be not less
than six (6) feet eight (8) inches above the level of the sidewalk or public
thoroughfare.
No portion of the canopy or awning sign shall be extended above or beyond the
canopy or awning upon which it is attached; however, signs may be hung
beneath canopies parallel to the building frontage so long as they do not descend
below the minimum six (6) foot eight (8) inches minimum clearance.
Awnings shall project a minimum of thirty-six (36) inches out from the building
upon which they are attached, and a maximum of twenty-four (24) inches from
the vertical surface of the street curb line.
4. Installation Considerations. To preserve the architectural integrity of a building,
no canopy or awning, and no canopy or awning sign shall cover or interrupt
significant architectural elements such as columns, column caps, friezes, door or
window heads, embellishments, adornments, fenestrations or ornamental
detailing.
5. Illumination of Awnings And Canopies. Awnings and canopies may be
illuminated where the following conditions are maintained:
a. Both interior type strip lighting and exterior type gooseneck lighting is
permitted, not exceeding a maximum light level of eighteen (18) foot-
candles measured three (3) feet from and perpendicular to the light
source.
b. Awnings shall be allowed to be lighted whether or not signs are to be
displayed on the awning.
c. Internally illuminated awnings and canopies shall permit light to shine
fully through only the lettering and graphic elements. The bottom of any
internally illuminated awning or canopy shall be enclosed.
d. Illumination of canopies, awnings, canopy signs and awning signs is
further regulated in Section 6-19-7 of this Chapter.
6. Nonrigid Materials Prohibited. Canopy or awning signs covered by nonrigid
materials and supported on the outer (street) end are prohibited.
(G) Neon Signs. The area defined by neon shall not exceed twenty percent (20%) of the
window area. Neon signs shall not extend to all edges of the windows.
(H) Scoreboards.
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1. Location. No scoreboard shall be erected or maintained such that it is visible
from a public thoroughfare.
2. Internal Scoreboard. The number, area, height, and location of scoreboards
visible only from within the stadium area are regulated as part of Section 6-19-7
of this Chapter.
(I) Temporary Signs.
1. Number. There shall not be more than two (2) permits for t emporary signs
issued for the same occupant of a premises within one calendar year.
2. Area. Temporary signs shall not exceed thirty-two (32) square feet in sign
surface area for each exposed face, nor sixty-four (64) square feet total sign
surface area.
3. Location. Temporary signs shall be located only upon the premises to which
the special, unique, or limited activity, service product, or sale is to occur.
Temporary signs shall take the form of wall signs or free-standing signs and shall
conform to the location requirements of the respective sign type described
elsewhere in this Chapter. No temporary signs shall be permitted on vehicles.
4. Time Limitations. Temporary signs shall be erected and maintained for a
period not to exceed thirty (30) days, and shall be removed within three (3) days
of termination of the activity, service, project, or sale.
5. Materials and Mounting Limitations.
a. All temporary signs shall be anchored and supported in a manner which
reasonably prevents the possibility of the signs becoming hazards to the
public health and safety as determined by the Zoning Administrator.
b. Any temporary sign weighing in excess of fifty (50) pounds must
conform to the safety requirements of the City Code.
6. Certain Temporary Signs Exempt: Temporary window signs as qualified in
Section 6-19-5-(M) of this Chapter are exempt from the conditions of this Section.
(J) Unified Business Center Signs.
1. Comprehensive Sign Plan. No permit shall be issued for a sign to be located in
a unified business center until a comprehensive sign plan has been approved for
the center as described in Section 6-19-14 of this Chapter, and said sign
complies with the provisions thereof.
2. Center Identification Sign. In addition to the signs permitted for each separate
occupant, there may be one identification sign for the center itself.
a. Said identification sign may only include the name, address, or graphic
logo of the center.
b. The permitted sign surface area of said identification sign shall not
exceed an area equivalent to one tenth of one percent (0.1%) of the lot
area of the premises nor a maximum of one hundred twenty (120) square
feet.
c. Unless specifically exempted by the provisions of the comprehensive
sign plan for the unified business center, said identification sign shall
conform to all of the regulations (except those governing number and
area) for individual sign types found elsewhere in this Chapter.
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3. Directory Signs. In addition to the permitted identification sign for the center, a
unified business center may have common directory signs to guide pedestrians
to individual businesses on the site. Such signs shall be limited to a maximum of
one square foot per occupant listed on the sign.
(K) Vehicular Dealership Signs.
1. Number.
a. Each dealership may have one freestanding sign. Each parcel may
have no more than two (2) freestanding signs. In the event a business
entity consists of multiple dealerships, no more than two (2) dealership
signs may appear on one freestanding pole.
b. One wall sign per business entity.
2. Area.
a. The maximum gross surface area for freestanding signs is one hundred
forty (140) square feet per sign face.
b. For wall signs, the maximum gross surface area must not exceed
twenty five percent (25%) of the square foot area of the facade to which
the sign is attached.
3. Location.
a. Freestanding Signs.
(1) Freestanding signs are permitted at the lot line.
(2) Freestanding signs shall be separated by a minimum of fifty feet (50').
b. Wall Signs.
(1) Wall signs are not to extend above the roofline of the wall upon which
the sign is attached.
4. Height. Freestanding signs erected after the effective date hereof shall not
exceed twenty five feet (25'). Freestanding signs in existence prior to that time
shall not exceed their preenactment height.
5. Uniform Sign Package. When a dealership changes ownership or acquires a
new vehicle line, no new sign(s) may be erected and no modifications to existing
signs may be made without the owner having filed a sign package with the city
and receiving the city's approval therefor.
6. Flags.
a. Flags may be used on used car lots only, provided that:
(1) They are of uniform color; and
(2) Worn flags are replaced so as to maintain a neat appearance.
7. Conflict With Other Provisions of This Chapter. In the event of a conflict
between this subsection (K) and the other provisions of this chapter, this
subsection shall prevail.
(L) Temporary Real Estate Signs. For temporary, nonilluminated real estate signs for
multi-family, residential projects, the permitted regulations are as follows:
5 to 36 dwelling units = 32 square foot maximum, 10'0" maximum sign height
All temporary real estate signs shall be limited to a maximum of twelve (12) months total
duration, or until all the units are sold.
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(M) Blade Signs.
1. Position. Blade signs shall be project from and be perpendicular to a building's
facade, and the top of any such sign shall not be more than fifteen (15) feet six
(6) inches above grade at the building.
2. Area. Blade signs shall not measure more than two (2) feet wide nor more
than three (3) feet high.
3. Clearance. The bottom of any blade sign shall be at least seven (70 feet six (6)
inches above grade at the building.
4. Illumination. Blade signs shall not be illuminated.
5. Number. There shall be no more than one (1) blade sign per business.
6-19-10. ADMINISTRATION.
(A) Permit Approval Procedure. Any sign for which a permit is required under section 6-
19-4 of this chapter must receive that permit prior to being constructed, erected,
originally painted, converted, altered, rebuilt, enlarged, remodeled, relocated or
expanded. The following procedures must be followed for approval of a permit:
1. Complete Application. A permit application must be submitted to the City of
Evanston department of Community Development. No application shall be
accepted until it is complete, along with all necessary fees, bonds, and evidence
of ownership or authorization as described below in this section.
2. Permit Issuance. Once an application is accepted as complete, the Zoning
Administrator shall direct an examination of the plans, specifications, and other
submitted data, and the premises upon which the sign is proposed to be erected
or affixed, and shall request additional plans and information if necessary to
determine conformance. If the Zoning Administrator determines the proposed
sign or signs to be in conformance with this and other applicable chapters of the
City Code, the Zoning Administrator shall issue a permit for the proposed sign.
3. Permit Denial. If the proposed sign does not conform with this or other
applicable chapters of the City Code, the Zoning Administrator shall, on the basis
of written findings, approve the sign subject to specific modifications or, on the
basis of written findings, deny the sign application.
(B) Permit Application. Application for permits to erect, construct, or alter a sign shall be
submitted on a form and in the manner prescribed by the Zoning Administrator. Each
application shall be signed by the owner of the sign and the owner of the property upon
which it is to be located. Applications for permits shall be accompanied by such
information as may be required to ensure compliance with all applicable regulations,
including:
1. Name, address and telephone number of the applicant;
2. A drawing or drawings indicating the location of the building, structure or lot to
which or upon which the sign or advertising structure is to be attached or erected;
3. A drawing or photograph showing the position of the sign or advertising
structure in relation to structures;
4. Two (2) blueprints or ink drawings of the plans and specifications of the
proposed sign or advertising structure, including the methods of construction and
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attachment to the buildings or in the ground. Such plans must include all text an d
graphics proposed on the sign, drawn to scale with dimensions;
5. If required by the Zoning Administrator, a copy of stress sheets and
calculations showing that the structure is designed for dead load and wind
pressure as required by this Chapter and all other applicable chapters of the City
Code;
6. Name of person, firm, corporation or association responsible for erecting the
sign or advertising structure.
7. Written consent of the owner or agent of the premises on which the sign or
advertising structure is to be erected;
8. A completed application for any electrical permit required to be issued for said
sign or advertising structure;
9. A copy of the insurance policy or bond as required by subsection (E) of this
Section;
10. A declared total value of the sign or advertising structure and its installation;
11. Documentation of all existing signs on the premises, including their type and
area, location, and the occupant of the site to which each sign pertains; and
12. Any additional information as the Zoning Administrator shall require to show
full compliance with this and all other applicable chapters of the City Code.
(C) Temporary Permit Applications. Applications for temporary sign permits shall be
accompanied by such information as may be required to ensure compliance with all
applicable regulations, including those listed in paragraphs 1, 2, 3, 4 and 6 of
subsection (B) of this Section. No fee shall be charged for any temporary sign.
(D) Permit Fees. Fees to be charged for permits issued sha ll be as established in a
separate fee ordinance which may be, from time to time, adopted by the City Council.
Persons guilty of erecting or maintaining a sign without first securing the necessary
permit shall be subject to a penalty fee of fifty percent (50%) of the normal fee amount
in addition to the obligation to pay the normal fee.
(E) Bond, Insurance and Indemnification Requirements.
1. Insurance. A general liability insurance policy issued by any approved
insurance company authorized to do business in the State of Illinois, conforming
to this Section, may be permitted in lieu of bond, provided that said insurance
policy names the City as an additional insured and agrees to hold harmless and
indemnify the City, its officers, agents, and employees from any and all claims of
negligence resulting from such work.
2. Public Property. All persons responsible for the erection, alteration, relocation,
maintenance of a sign or advertising structure in or over or immediately adjacent
to a public right of way or public property so that a portion of the public right of
way or public property is used or encroached upon by that person, shall agree to
hold harmless and indemnify the City, its officers, agents, and employees from
any and all claims of negligence resulting from such work.
(F) Pre-Installation Inspection. The person responsible for the installation of a sign shall
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schedule with the Zoning Administrator a pre-installation inspection prior to installing
any sign requiring a permit. Such inspection shall include a footing inspection, if
applicable, and confirmation of the other details of mounting and placement.
(G) Final Inspection. The person responsible for the installation of a sign shall notify the
Zoning Administrator upon completion of the work for which a permit is required and so
schedule a final inspection.
(H) Six Month Deadline. If the work authorized under a permit has not been completed
within six (6) months after the date of issuance, the permit shall be null and void.
(I) Denial or Revocation. All rights and privileges acquired under the provisions of this
Chapter, or any amendment thereto, are deemed mere permits which may be denied,
suspended or revoked any time for cause by the Zoning Administrator. The Zoning
Administrator is authorized and empowered to deny, suspend, or revoke any permit
upon failure of the permittee to comply with any provision of this Chapter or whenever
the permit is issued on the basis of a misstatement of fact or fraud. The Zoning
Administrator shall refuse to issue any further permit to any such party or owner, or their
agents or representatives, who is in violation of the requirements of this Chapter, or
refuses to pay costs assessed for corrective action under the provisions of this Chapter.
6-19-11. MAINTENANCE AND OPERATION.
(A) Maintenance and Repair. Every sign, including but not limited to those signs for
which permits are required, shall be maintained in a safe, presentable, and good
structural condition at all times, including replacement of defective parts, painting,
cleaning and other acts required to maintain the sign, advertising structure, marquee,
canopy or awning in its originally permitted and installed condition in accordance with
the following criteria and with the applicable chapters of the City Code.
1. Paint or Treat. To prevent rust, peeling, flaking, fading or rotting, the permittee
of any sign or advertising structure shall, as required, paint all parts and supports
thereof unless the same are galvanized or otherwise treated.
2. Repairs. Broken panels, missing letters, defective illumination, torn fabric,
flaking or peeling paint and other damage to a sign, advertising structure,
marquee, awning, canopy or support structure shall be repaired.
3. Clean and Sanitary. All signs or advertising structures and the area
surrounding same shall be maintained by the owner thereof in a clean, sanitary
and inoffensive condition, and free and clear of all debris, rubbish and obnoxious
substances, and any related grassed area or landscaping shall be kept trimmed
and in a healthy condition.
4. Notification. Every sign or advertising structure hereafter erected shall have
painted or permanently affixed in a conspicuous place thereon and continuously
maintained, in legible letters, the date of erection, the name of the permittee, and
the voltage of any electrical apparatus use in connection therewith.
(B) Obsolete or Abandoned Signs. Where the Zoning Administrator finds any sign or
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advertising structure now or hereafter existing, which advertises a business, commodity,
service, entertainment, activity, or event which has been discontinued, or is located on
property which has been vacant and unoccupied he/she shall give written notice
requiring removal to the permittee thereof, or if the permittee ca nnot be located, to the
owner, agent or person having the beneficial use of the building, structure or premises
upon which it is found. If, after notification, the proper person fails to remove the sign or
structure within sixty (60) days after such notice the Zoning Administrator is hereby
authorized to cause the removal of such sign or advertising structure.
(C) Unsafe and Unlawful Signs. Where the Zoning Administrator finds that any sign or
advertising structure is unsafe or insecure, or is a menace to the public, or has been
constructed or erected, or is being maintained in violation of the provisions of this
Chapter, he/she shall give written notice to the permittee thereof, or if the permittee
cannot be located, to the owner, agent or person having t he beneficial use of the
building, structure or premises upon which it is found. If, after notification, the proper
person fails to remove or alter the structure so as to comply with the standards herein
set forth within twenty (20) days after such notice, the Zoning Administrator is hereby
authorized to cause the removal of such sign or advertising structure. The Zoning
Administrator may summarily and without notice cause the removal of any sign or
advertising structure which is an immediate peril to persons or property. The permittee
shall be liable for any and all such costs incurred by the City.
(D) Lien to Recover Costs. In the event of failure by any party to reimburse the City
within sixty (60) days for costs incurred for repair or removal ordered b y the Zoning
Administrator, the Corporation Council will be authorized to file a notice of lien in the
office of the Cook County Recorder of Deeds to foreclose this lien, and to sue the owner
of the real estate, or sign permittee, or their agents, in a civil action to recover the
money due to the foregoing services, plus all expenses, including attorney's fees.
Included in the expenses recoverable by the City, are the costs of filing the notice of
lien, foreclosing said lien, and all litigation costs, together with all office and legal
expense incurred in connection with the collection of the amount due hereunder.
6-19-12. STOREFRONT MAINTENANCE AND WINDOW COVERING DURING
VACANCY OR RENOVATION.
The definitions noted below apply only to this Chapter and supersede any conflicting
definitions found elsewhere in other chapters of the City Code.
GROUND
FLOOR
PREMISE.
Any space on the ground floor having frontage on a street, alley or
outdoor pedestrian walkway.
STOREFRONT. Any facade of a ground floor premises having one or more
storefront windows.
STOREFRONT
WINDOW.
Any window of any ground floor premises that permits an
unobstructed public view into the interior of that ground floor
premises from any immediately adjacent street, sidewalk, or right-
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of-way.
VACANT. The state of not being occupied by a regularly operating business
from a ground floor premise for a minimum of four (4) days per
week on a monthly basis. An exception to allow for temporary
business closure may be granted by the Director of Community
Development upon written request provided that office equipment
and furnishings will remain in the establishment and a date certain
for reopening of the establishment is provided.
WINDOW
SCREENING.
A display made of film, vinyl, polymath, canvas, or heavy duty paper
that is placed in a window or window area of a vacant storefront.
(A) Temporary Treatment of Storefront Windows During Vacancy or Interior Renovation.
1. Vacant; Renovation. The storefront windows of any ground floor premise that
is vacant or undergoing interior renovation shall be treated using one of the
following methods within fifteen (15) business days after the date on which the
space first becomes vacant, or for the total duration of the interior renovation.
a. Window screenings that fully cover not less than eighty (80) percent of
each storefront window of the ground floor premises so as to obscure a
direct public view of the vacant interior of that ground floor premises.
Allowable materials for window screening must be of one (1) color and
come in one of the following forms:
1. Plastic film;
2. Vinyl;
3. Canvas;
4. Other such approved materials.
b. Exhibits by a local not-for-profit arts or historical organization in the form
of paintings, photos and sculptures may be displayed, painted or affixed
on the glass in vacant storefront windows with permission of the property
owner. A storefront window that displays an exhibit is permitted one (1)
informational sign up to two (2) square feet in total sign area, identifying
the name and contact information for each exhibit; and
c. A display of products, with a backdrop, which are sold by other
businesses in a building, artwork, or an alternative window covering may
be permitted if submitted to and approved by the City Manager or
designee.
2. "Opening Soon" Announcement. No sooner than thirty (30) days prior (or an
alternative timeframe may be permitted if submitted to and approved by the
Community Development Director or designee) to the opening of a new
business, a temporary sign announcing the name of the new business may be
displayed in one (1) storefront window per facade. The sign shall not exceed ten
(10) square feet in sign area and may identify the name of the business in a
graphic or text format.
3. "Now Open" Announcement. For a period not to exceed thirty (30) days after
the opening of a new business, a temporary sign announcing the business
opening may be displayed in one (1) storefront window per facade. The sign shall
not exceed ten (10) square feet in sign area and may identify the name of the
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business in a graphic or text format.
(B) Signage. A real estate sign that complies with the 2'x3' sign area and sign height
requirements of Subsection 6-19-5(M) of this Code may be placed in a storefront
window along with the window screening required pursuant to this Chapter.
(C) Minimum Appearance Requirements.
1. Visible adhesive or tape may not be used to affix any window display,
decorative screening or signage to a storefront window;
2. Storefronts may not use paper, plywood or soap to obscure windows;
3. No plastic tarp of any kind may be used to block the windows; and
4. No window display or screening shall contain any matter, in writing or in a
depiction, that, when considered as a whole, predominantly appeals to prurient
interests.
(D) Minimum Maintenance Requirements.
1. All window screenings must be kept in good repair and shall not be torn,
damaged or otherwise left in a state of disrepair;
2. Building exteriors must be maintained in accordance with the requirements of
the city's property maintenance code; and
3.The door area and sidewalk immediately adjacent to the storefront of the
premises shall be neat, clean, and free from dirt and debris.
(E) Responsibility for Compliance. Any person owning, leasing, maintaining, or in
possession or control of any vacant, ground floor premises located within the City, or
any owner of the lot upon which the vacant, ground floor premises is located, shall be
responsible for adherence to the provisions of this Section.
(F) Penalty. Any person who violates any provision of this Chapter shall be fined an
amount of one hundred fifty dollars ($150.00) first offense; four hundred dollars
($400.00) second; seven hundred fifty dollars ($750.00) third offense. Each day on or
during which any person violates the provisions of this Chapter shall constitute a
separate and distinct offense.
6-19-13. NONCONFORMING SIGNS.
(A) Legal Nonconforming Signs. Any sign located within the City which does not
conform with the provisions of this Chapter is eligible for characterization as a "legal
nonconforming" sign and is permitted, providing it also meets the following
requirements:
1. Proper Permits. The sign was erected or installed under authority of proper
sign permits prior to the date of adoption of this Chapter, if one was required
under applicable code or law; or
2. No Permit Required. If no sign permit was required under applicable code or
law for the sign in question and the sign was in all respects in compliance with
applicable code or law on the date of adoption of this Chapter.
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(B) Unlawful Nonconformance. Any sign which does not conform with the provisions of
this Chapter and is not eligible for characterization as a legal nonconforming sign is
unlawful, and must be brought into compliance with this Chapter or shall be removed
within thirty (30) days of the adoption of this Chapter, upon written notification of such
unlawful nonconformance by the Zoning Administrator.
(C) Loss of Status. A sign loses it legal nonconforming status if one or more of the
following occurs:
1. Sign Altered. The sign is altered in any way, except for normal maintenance or
repair, which tends to or makes the sign less in compliance with requirements of
this Chapter than it was before alteration; provided, however, in the case of
vehicular dealerships, the face of a freestanding sign may be modified without
causing the sign to be nonconforming.
2. Message Changed. The sign message or graphic display is changed in any
way, except for normal maintenance or repair that does not increase the
nonconformity; provided, however, that in the case of vehicular dealerships, the
change of a sign to reflect new ownership does not cause the sign to be
nonconforming.
3. Sign Relocated. The sign is relocated either on the premises or to another
location;
4. Sign Unsafe. The sign fails to conform to the sections of this Chapter
regarding maintenance and operation, and public safety standards;
5. Sign Damaged. Damage occurs to a sign which requires repairs exceeding
fifty percent (50%) of the replacement value of the sign;
6. Excessive Maintenance Costs. Maintenance is required which will exceed fifty
percent (50%) of the replacement value of the sign; or
7. New Occupancy Permit. A change in use occurs which requires a new
occupancy permit for the premises to which a legal nonconforming sign relates.
On the date of occurrence of any of the above, the sign shall be immediately
brought in compliance with this Chapter with a new permit secured, therefor, or
shall be removed within thirty (30) days of that date.
(D) Continuing Obligation. Nothing in this Section shall relieve the owner or user of a
legal nonconforming sign or owner of the property on which the legal nonconforming
sign is located from the provisions of this Chapter regarding safety, maintenance, and
repair of signs, provided however, that any repainting, cleaning and other normal
maintenance or repair of the sign or sign structure shall not modify the sign structure,
sign face or message in such a way which makes the sign more nonconforming.
6-19-14. UNIFIED BUSINESS CENTER.
No permit shall be issued for a sign to be located in a unified business center until a
comprehensive sign plan has been approved for the center and the sign complies with
the provisions hereof.
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(A) Comprehensive Sign Plan Approval. Approval of a comprehensive sign plan for a
unified business center shall be at the discretion of the Land Use Commission in
accordance with the criteria noted herein.
(B) Site Plan Review. No permit shall be issued for a sign, and no final approval shall
be granted for a comprehensive sign plan prior to review and approval by the Land Use
Commission of all comprehensive sign plans.
(C) Application Content. In addition to the requirements listed for permit applications
in Subsection 6-19-10(B) of this Chapter, the application for a comprehensive sign plan
for a unified business center shall include a format for all signs to be used in the center,
including their maximum size, color, location, illumination details, lettering type,
mounting details, and (if any) landscaping details.
(D) Criteria. The criteria used by the Land Use Commission in its review of the proposed
comprehensive sign plan for a unified business center shall include:
1. Scale and Proportion. Every sign shall have good scale and proportion in its
design and in its visual relationship to the other signs, buildings and
surroundings.
2. Integral Elements. The signs in the plan shall be designed as integral
architectural elements of the building and site to which they principally relate and
shall not appear as incongruous "add-ons" or intrusions.
3. Restraint and Harmony. The colors, materials and lighting of every sign shall
be restrained and harmonious with the building and site to which it principally
relates.
4. Effective Composition. The number of graphic elements and letters shall be
held to the minimum needed to convey each sign's message and shall be
composed in proportion to the area of the sign's face.
5. Compatibility. Each sign shall be compatible with signs on adjoining premises
and shall not compete for attention.
6. Unified Image. The effect of the signs proposed in the plan shall be the
establishment of a unified image for the center.
6-19-15. REVOCATION FOR CAUSE.
All rights and privileges acquired under the provisions of this Chapter, or any
amendment thereto, are deemed mere licenses revocable at any time for cause by the
Zoning Administrator. The Zoning Administrator is authorized and empowered to revoke
any permit upon failure of the permittee to comply with any provision of this Chapter.
6-19-16. PENALTY.
Any person found to have violated the provisions of the sign regulations adopted by the
city shall be punished as follows:
(A)
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1. The fine for a first violation is seventy-five dollars ($75.00).
2. The fine for a second violation is two hundred dollars ($200.00).
3. The fine for a third or subsequent violation is three hundred seventy-five
dollars ($375.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a
separate violation.
(C) The penalties provided for herein shall not be construed as limiting the power of a
court of competent jurisdiction or an administrative hearing officer to impose other
penalties and remedies as provided for by applicable legislation.
6-19-17. SEPARABILITY.
In accordance with the following, it is hereby declared that the several provisions of this
Chapter are separable:
(A) Provision of Ordinance. If any court of competent jurisdiction determines any
provision of this Chapter to be invalid, such determination shall not affect any other
provision of this Chapter not specifically included in the court's judgment order.
(B) Any Particular Sign. If any court of competent jurisdiction determines any provision
of this Chapter to be invalid as applied to any particular sign, such determination shall
not affect the application of such provision to any other sign not specifically included in
the court's judgment order.
SECTION 6: City Code, 6-14-2-3 “Special Uses” of the Evanston City
Code of 2012, as amended, is hereby amended to read as follows:
6-14-2-3. SPECIAL USES.
The following uses may be allowed in the I1 district, subject to the provisions set
forth in Section 6-3-5, Special Uses,” of this Title:
Aquaponics.
Automobile body repair establishment.
Business or vocational school.
Cannabis cultivation center.
Car wash.
Daycare center – Domestic animal.
Firearm range (located more than three hundred fifty (350) feet from any R1, R2,
R3 district, or located more than three hundred fifty (350) feet from any school, child
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daycare facility, or public park in any zoning district as measured from lot line to lot
line).
Heavy cargo and freight terminal.
Heavy manufacturing.
Kennel.
Live-work units (subject to the general requirements of Section 6-4-13 of this Title).
Media broadcasting towers.
Open sales lot.
Outdoor storage (when covering more than thirty percent (30%) of an interior side
yard or as a principal use).
Pharmaceutical manufacturing.
Planned developments (subject to the requirements of Section 6 -14-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Retail goods establishment.
Retail service establishment.
Urban farm.
Urban farm, rooftop.
SECTION 7: City Code 6-3-6-9, “Standards”” of the Evanston City Code
of 2012, as amended, is hereby amended to read as follows:
6-3-6-9 STANDARDS FOR PLANNED DEVELOPMENTS.
As a special use, planned development involves such special considerations of the
public interest that it shall be required to adhere to the specific planned development
standards established in the zoning district in which it is located. Compliance with the
standards shall govern the recommendations of the Plan Commission applicable to a
planned development and the action of the City Council in order to ensure that an
approved planned development is in harmony with the general purposes and intent of
the Zoning Ordinance. The Plan Commission shall not recommend approval of, nor
shall the City Council approve, a planned development unless each shall determine,
based on written findings of fact, that the planned development satisfies the specific
standards established in the zoning district in which the planned development is
located.
The Land Use Commission shall only recommend approval, approval with conditions, or
disapproval of a planned development based upon written findings of fact with regard to
each of the standards for special uses pursuant to Section 6 -3-5-10 as well as the
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following additional standards for planned developments, and including any special
standards for specific uses set forth in the provisions of a specific zoning district.
Additional standards for planned developments:
1. The requested Site Development Allowance(s) will not have a substantial
adverse impact on the use, enjoyment or property values of adjoining
properties that is beyond a reasonable expectation given the scope of the
applicable Site Development Allowance(s) of the Planned Development
location.
2. The proposed development is compatible with the overall character of
existing development in the immediate vicinity of the subject property.
3. The development site circulation is designed in a safe and logical manner
to mitigate potential hazards for pedestrians and vehicles at the site and in
the immediate surrounding area.
4. The proposed development aligns with the current and future climate and
sustainability goals of the City.
5. Public benefits that are appropriate to the surrounding neighborhood and
the City as a whole will be derived from the approval of the requested Site
Development Allowance(s).
SECTION 8: City Code, Title 4, Chapter 11 “Subdivisions” of the
Evanston City Code of 2012, as amended, is hereby amended to read as follows:
4-11-1. APPROVAL OF PLATS.
(A) Procedure for the review and approval of plats of subdivision: New plats of
subdivision shall comply with the general procedures and requirements pursuant to 6 -3-
12 of the Zoning Ordinance.
(A) (B) Issuance of building permits. No building permit shall be issued, nor shall any
construction be undertaken on any lot or parcel of land within the City unless such lot or
parcel is shown, in its entirety, on a plat of subdivision recorded in the Office of the
Cook County Recorder of Deeds.
(B) (C)City Council approval. Any new map, plat, subdivision, consolidation or
resubdivision of any block, lot, sublot or part thereof, or any piece or parcel of land shall,
before recording the same, be submitted to the City Council for its approval by
resolution. Each map, plat, subdivision, consolidation or resubdivision so submitted
shall be accompanied by a report of the Directors of Public Works and Utilities,
describing the public improvements available or required to serve the parcels shown on
such map, plat, subdivision, consolidation or resubdivision. No such map, plat,
subdivision, consolidation or resubdivision shall be approved by the City Council unless
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it conforms with all the applicable ordinances of the City. The City Council may condition
any such approval on any/all of the following that it determines is applicable:
1. The applicant's dedication to the City of any land required for public streets,
alleyways, and/or other rights-of-way identified in the report of the Directors of
Public Works and Utilities;
2. The applicant's granting of easements to the City for all required public utilities
infrastructure, including, but not limited to, water and sewer mains, that must be
located on applicant's property, as identified in the report of the Directors of
Public Works and Utilities;
3. The applicant's execution of a development agreement, in form and content
approved by the City, wherein he/she commits to construct, pursuant to City-
issued permits, all required public improvements identified in the report of the
Directors of Public Works and Utilities, and to transfer ownership of said public
improvements to the City after their construction;
4. The applicant's submission to the City of a cash bond or other security in accord
with 65 ILCS 5/11-39-3, as amended, in an amount equal to one hundred ten
(110) percent of the estimated costs of any required public improvements
identified in the report of the Directors of Public Works and Utilities , to ensure
their construction. Should the bond or other security become due to expire, and
the applicant fail to submit a replacement to the City at least fourteen (14) days
prior to the expiration date thereof, the City may draw on said bond or security in
accordance with the terms thereof, and use the funds drawn to complete the
construction of the aforementioned required public improvements;
5. The applicant's recordation, in the Office of the Cook County Recorder of Deeds,
of the resolution approving the submitted map, plat, subdivision, consolidation
and/or resubdivision, along with all exhibits thereto.
Should any resolution approving a map, plat, subdivision, consolidation and/or
resubdivision require the applicant to dedicate land to the City, grant th e City an
easement(s), and/or construct and transfer ownership of public improvements to the
City, the City may accept said dedication(s) of land, easement(s), and/or ownership of
public improvements by ordinance(s).
(C) (D) Survey prerequisite; owner's responsibility. No plat, map or subdivision of
any block, lot, sublot or part thereof, or any piece or parcel of land shall be approved by
the City Council until the same shall be properly certified by a surveyor and
acknowledged by the owner as provided by the general laws of the State of Illinois; and
until the owner shall swear or affirm that he/she is the owner in fee of the property
described in such plat; and until the same shall have been approved by the Director of
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Public Works, Director of Utilities, Corporation Counsel and Director of Community and
Economic Development.
SECTION 9: City Code, Title 6, Chapter 3, Section 12 “Plats of
Subdivision” of the Evanston City Code of 2012, as amended, is hereby amended to
read as follows:
6-3-12. - PLATS OF SUBDIVISION.
6-3-12-1. - PURPOSE.
The purpose of a plat of subdivision is to create new property boundaries for existing
tracts of land that are in conformance with all aspects of the City Code, or compliant by
variation, on a mylar plat recorded by the Cook County Recorder of Deeds.
6-3-12-2. - AUTHORITY.
The City Council may, in accordance with the requirements of 4 -11 Subdivisions, and in
accordance with the procedures of this Chapter, and other standards and regulations
applicable to the district(s) in which the subject property is located, approve by
resolution, plats of subdivision for tracts of land within each zoning district.
6-3-12-3. - SUBMISSION REQUIREMENTS.
An applicant for a plat of subdivision shall file an application in accordance with t he
following requirements:
(A) Formal Application: Each application for a plat of subdivision shall be filed with
the Zoning Administrator and be made available for review by appropriate
departments, boards, commissions and committees.
(B) Content of Application: Each application shall contain at least the information
required as listed on the subdivision application, including but not limited to a
draft plat of subdivision with appropriate title and signature blocks, an
accompanying certificate of zoning compliance, and such additional information
as the Zoning Administrator determines is necessary.
6-3-12-4. - FEES.
An applicant for a plat of subdivision shall pay fees in connection with the submittal of
the application in accordance with the fee schedules adopted, from time to time, by the
City Council upon recommendation of the Zoning Administrator.
6-3-12-5. - Application Procedure
(A) Pre-Application: Prior to submitting a plat of subdivision application for approval,
an applicant shall submit and obtain a certificate of zoning compliance that
acknowledges compliance of all newly proposed tracts of land within the
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subdivision are compliant with the regulations of this Chapter and all other
applicable regulations. Such compliance may be achieved by variation a pproval.
(B) Plat Review: The draft plat of subdivision, application, and accompanying
information is reviewed for compliance by City departments including but not
limited to the Public Works Agency pursuant to 4 -11 Subdivisions, and
Community Development pursuant to 4-11 Subdivisions, this Chapter, and other
standards and regulations applicable to the district(s) in which the subject
property is located.
(C) Review Comments: Review comments shall be provided in writing to the
applicant, which may include but are not limited to proposed property lines, utility
connection points, underground and/or overhead utilities, streets and right -of-
ways, existing and proposed structures, landscaping, and any other areas of
concern related to the plat of subdivision.
(D) Response to Review Comments: The applicant shall respond to any written
review comments to address questions and/or concerns prior to proceeding to
the City Council for a final determination.
(E) Determination: The City Council shall take action to determine approval o r denial
of the proposed plat of subdivision.
(F) Signatures: Following approval by the City Council, the applicant shall provide a
mylar copy of the plat of subdivision, which shall be routed for applicable
signatures by the Zoning Administrator.
(G) Recordation: Once all applicable signatures from City Departments are obtained,
the applicant shall proceed obtaining any remaining signatures with the County,
and then shall record the plat of subdivision with the Cook County Recorder of
Deeds. Proof of recordation of the final plat shall be provided to the Community
Development Department.
6-3-12-7. - EFFECT OF APPROVAL OF PLATS OF SUBDIVISION.
The approval of a proposed plat of subdivision by the City Council shall not authorize
any development, construction, reconstruction, alteration or moving of any building or
structure, but shall merely authorize new property boundaries for existing tracts of land,
subject to recordation with the Cook County Recorder of Deeds. Such approval may
authorize the preparation, filing and processing of applications such as permits or
approvals as may be required by the regulations of the City, including, but not limited to,
a building permit and certificate of occupancy.
6-3-12-8. - LIMITATIONS ON PLATS OF SUBDIVISION.
Subject to an exception granted by the City Council, any plat of subdivision not recorded
with the Cook County Recorder of Deeds within one year of adoption by the City
Council shall automatically terminate and be rendered void without further action by the
City.
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SECTION 10: City Code, 6-3-6-7 “Application Procedure” of the Evanston
City Code of 2012, as amended, is hereby amended to read as follows:
6-3-6-7. APPLICATION PROCEDURE.
(A) Pre-Application Conference Zoning Analysis: Prior to submitting a planned
development application for approval, an applicant shall meet with submit to the
Zoning Administrator or his or her designee, the chairman of the Plan Commission
and the Alderman of the ward in which the proposed planned development is
located, or their designees in conjunction with the Design and Project Review
Committee (DAPR). Where applicable, a representative of the Preservation
Commission shall be present. The purpose of the conference is to enable the
applicant to present the concept of the proposed planned development and to
discuss the procedures and standards for planned development approval. a zoning
analysis including the minimum information as stated in 6-3-6-7(B). The purpose of
such is to provide initial zoning review, obtain preliminary feedback from staff that
are members of the Design and Project Review (DAPR) Committee and facilitate
the filing and consideration of a complete application. The pre-application
conference zoning analysis is intended to facilitate the filing and consideration of a
complete application, and no representation made by the Zoning Administrator or
Design and Project Review, the DAPR, or the representative of the Preservation
Commission or Plan Commission during such conference or at any other time and
shall be binding upon the City with respect to the application subsequently
submitted. The Zoning Administrator shall schedule the pre-application conference
with the Design and Project Review Committee within fifteen (15) calendar d ays
after receiving the applicant's request.
(B) Information Needed for Pre-Application Conference Zoning Analysis: The applicant
shall include the following information at the time of request for the meeting
submittal of a zoning analysis for a planned development:
1. Conceptual site plan and development plans.
2. Plat of survey (including the location of utilities).
3. Proposed elevations.
4. Narrative summary of proposal (including breakdown of uses within the
proposed development, number of dwelling units if applicable and number of
parking spaces).
5. Description of adjacent land uses and neighborhood characteristics.
6. Description of critical historical structures, details or characteristics (if
applicable).
7. A preliminary Inclusionary Housing Ordinance proposal.
(C) Results of Pre-Application Conference Zoning Analysis: Upon receipt of the zoning
analysis application, the Zoning Administrator or his or her designee, shall circulate
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the application to staff members for additional review and comment. Within fifteen
(15) working days from receipt of the zoning analysis application, a review letter
consisting of the completed zoning analysis and compiled staff comments shall be
provided to the applicant. Following the pre-application conference, the Zoning
Administrator and the Design and Project Review Committee shall be available to
suggest modifications to the side plan as discussed during the pre-application
conference. Within seven (7) calendar days, minutes of the pre-application
conference shall be sent to the applicant and the Plan Commission and shall be
made available upon request to interested parties by the Zoning Administrator.
(D) Community Meeting: At the discretion of the Councilmember whose ward in which
the proposed development would be constructed, a community meeting may be
held in order for the applicant to present their proposal. This meeting can occur
prior to or following the submission of the official planned development application
and prior to Design and Project Review.
(ED) Planned Development Application Submission Requirements: An applicant for a
planned development shall file an application with the Plan Land Use Commission
on a form provided by the Zoning Administrator., accompanied by such number of
copies of documents as the Zoning Administrator may require processing the
application. The application shall include at least the information listed in Section
D.4 of Appendix D of this Ordinance, "Planned Development Application
Submission Requirements."
6-3-6-8. REVIEW PROCEDURE; DECISION.
(A) Staff Review Letter Public Hearing: All applications for planned developments will
be given priority review by the Zoning Administrator. Upon the review of an
application for a planned development, the Zoning Administrator shall, pursuant to
Section 6-3-3-1, notify the developer of any deficiencies and or modifications
necessary to perfect the planned development application. After determining that
the application is complete pursuant to Section 6-3-3-1, the Zoning Administrator,
or his or her designee, shall at the same time circulate the application to staff for
additional review and comment. A review letter of a revised zoning analysis and
compiled staff comments will then be provided to the applicant within fiftee n (15)
working days from the date of receipt of the complete planned development
application. schedule a public hearing to be held by the Plan Commission at which
time a formal presentation of the planned development application will be
presented. The public hearing shall be held not less than fifteen (15) calendar days
and no more than thirty (30) calendar days from the date of receipt of the complete
application.
(B) Design and Project Review: Subsequent to release of the staff review letter, the
Zoning Administrator shall schedule the application for Design and Project Review
at which time a formal presentation of the planned development application will be
presented. The Committee shall review and provide recommendation on the
application pursuant to Title 4, Chapter 14 of the City Code.
(C) Public Hearing: Subsequent to Design and Project Review, the Zoning
Administrator shall schedule a public hearing to be held by the Land Use
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Commission at which time a formal presentation of the planned development
application will be presented. The public hearing shall be held not less than fifteen
(15) calendar days and no more than sixty (60) calendar days from the date of
receipt of the complete application, subject to agenda availability of the Land Use
Commission.
(DB) General Notice of Public Hearing: The Zoning Administrator shall cause notice to
be published of a public hearing to be held by the Plan Land Use Commission. The
public notice shall be published a minimum of fifteen (15) days prior to the hearing
date and a maximum of thirty (30) days prior to the hearing date. In addition, a sign
shall be posted on the property for a minimum of ten (10) working days prior to the
public hearing indicating the place, time and date of the hearing. Such notice shall
be sufficient notice for the initial hearing. Subsequent notices are not required for
continuances of a hearing, if any.
(EC) Mailed Notices Required: The City will provide notice, through the use of a third
party service, by first class mail to all owners of property within a one thousand
(1,000) foot radius of the property lines of the subject property, inclusive of public
roads, streets, alleys and other public ways from the subject property whose
addresses appear on the current tax assessment list as provided by the City. The
applicant must pay any and all fees and postage associated with mailing such
notice pursuant to this Section. The City reserves the right to provide the
aforementioned notice by first class mail where the Zoning Administrator finds it
necessary. The failure of delivery of such notice, however, does not invalidate any
such hearing. Such notice is sufficient notice for the initial hearing. Subsequent
notices are not required for continuances of a hearing, if any.
(FD) Content of Published and Mailed Notices: Published and mailed notices shall
contain the time, date, and place of the public hearing. Additionally, the published
and mailed notices shall contain the following:
1. A statement indicating that the petition is a request for a planned development;
2. The address of the subject property requesting the planned development;
3. The current zoning classification of the property requesting the planned
development;
4. The time and place where the petition proposing the planned development will
be available for examination for a period of at least ten (10) days prior to the
public hearing;
5. The name of the person responsible for giving notice of the public hearing by
publication or by mail, or by publication and mail;
6. Any other information requested by the Plan Land Use Commission; and
7. A statement that after the conclusion of the hearing the matter will be
submitted to the City Council for its action.
(GE) Recommendation: The Plan Land Use Commission shall conduct a public
hearing to review the application for the proposed planned development. The Plan
Land Use Commission shall make a recommendation within sixty (60) calendar
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days of the close of the public hearing to the City Council for its decision in
accordance with the procedures for special uses set forth in Section 6 -3-5-8. The
Plan Land Use Commission may, upon agreement with the applicant, extend the
sixty (60) calendar day review period. The maximum length of any extension,
however, shall be limited to ninety (90) calendar days.
(HF) Continued Hearings or Meetings: In the instance a hearing or meeting is
continued to a date certain, the date and time of the continued hearing or meeting
shall be announced at the time and place of the hearing being continued, and the
continued hearing's notice requirements shall be deemed satisfied. If for any
reason the continued hearing or meeting date or time needs to be changed, the
Zoning Administrator shall, in his or her best effort, provide the public with the new
date and time of the continued hearing by:
1. Posting the continued meeting or hearing notice at the Civic Center; and
2. Posting the continued meeting or hearing notice on the City's website.
Failure to provide such notice, however, shall not invalidate any such continued hearing
or meeting.
(IG) In the event a quorum is not present for the initial meeting or a continued meeting,
a majority of the board or commission members present may reschedule the
meeting to a new date and time. No additional mailed or published notices shall be
required for meetings continued as provided in Section 6 -3-6-8B(HF).
SECTION 11: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 12: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 13: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 14: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
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Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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APPROVED
Page 1 of 6
April 13, 2022 Land Use Commission Meeting
MEETING MINUTES EXCERPT
LAND USE COMMISSION
Wednesday, April 13, 2022
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: George Halik, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev,
Max Puchtel, Matt Rodgers, Kristine Westerberg
Members Absent: Myrna Arevalo, Violetta Cullen, John Hewko
Staff Present: Melissa Klotz, Meagan Jones, Katie Ashbaugh, Alexandra Ruggie
Presiding Member: Matt Rodgers
_____________________________________________________________________
B. Public Hearing: Text Amendment | Omnibus Text Amendment | 22PLND-
0021
City-initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code,
for an Omnibus Text Amendment Package relating to the following:
1. Redact all mentions of the Zoning Board of Appeals and Plan Commission
(Title 6) and replace with the Land Use Commission in accordance with
Section 2-19 of the City Code and Ordinance 92-O-21.
2. Update ADA Parking Regulations (Section 6-16) to follow current
regulations of the Americans with Disabilities Act Standards for Accessible
Design and use appropriate wording.
3. Move the Sign Code (Section 4-10) from the Building Ordinance (Title 4) to
the Zoning Ordinance (Title 6), establish variation regulations so that sign
variations are no longer determined by the DAPR Committee, and establish
regulations relating to billboards.
4. Move the Subdivision Code (Section 4-11) from the Building Ordinance
(Title 4) to the Zoning Ordinance (Title 6) and update requirements and
procedures to current practices.
5. Establish clear Planned Development Standards for Approval similar to
Variation and Amendment Standards (Section 6-3).
6. Update requirements and procedures for Planned Developments, including
Neighborhood Meeting and Pre-Application steps, to current practices
(Section 6-3-6).
7. Add Automobile Body Repair Establishment as an eligible Special Use in
the I1 Industrial/Office District (Section 6-14-2).
Page 86 of 91
P1.Page 636 of 969
APPROVED
Page 2 of 6
April 13, 2022 Land Use Commission Meeting
The Land Use Commission makes a recommendation to the City Council, the
determining body for this case in accordance with Section 6-3-4 of the Evanston
Zoning Code and Ordinance 92-O-21.
Chair Rodgers shared that he spoke with staff and the intention is t o do omnibus on a
quarterly basis as needed.
Ms. Klotz read the agenda item into record and provided a brief background on the
overall text amendment; she then went through each specific item.
Item 1
Ms. Klotz provided an explanation of this item. There was no discussion.
Item 2
Ms. Klotz provided a summary of this item stating intention to have regulations match
current ADA regulations which is updated and is better policy.
Commissioner Mirintchev asked for clarification on code wording still using
“handicapped'' versus “accessible”. Ms. Klotz responds that the code would only
reference ADA compliance.
Item 3
Ms. Klotz provided a summary. Ms. Ashbuagh is now staff’s sign reviewer, and the
proposed amendment is not changing regulations, just moving them into Zoning Code
and establishing minor/major variation processes for signs that do not meet the code.
She then stated that staff looked back at the previous 5 years of sign variations and is
proposing thresholds for minor variations for wall and blade s ign height and/or area to
be no more than 35%, similar to what other existing minor variations are subject to. If a
sign is significantly above that threshold it would be brought to the Commission for
review.
Commissioner Lindwall clarified that the regulations within the packet existing and
references would be updated. Ms. Klotz confirmed.
Commissioner Westerberg asked if sign variations currently go to DAPR for review. Ms.
Klotz confirmed this has been the case then added that there is a referral from City
Council to look at modifying the DAPR Committee. Depending on how that goes it may
change where sign reviews go to, specifically if DAPR becomes a closed meeting.
Commissioner Halik expressed that he was disturbed at the possible elimination of
DAPR, explaining that they provide a service that the Commission does not.
Commissioner Lindwall agreed explaininging that the Comprehensive Plan is clear on
the need for this type of Committee and it provides an important function.
Page 87 of 91
P1.Page 637 of 969
APPROVED
Page 3 of 6
April 13, 2022 Land Use Commission Meeting
Commissioner Halik asked if DAPR doesn’t do the review who would; it would change
the Commission’s purview. Ms. Klotz responded that this and other concerns of the
Commission are being taken into consideration.
Commissioner Johnson clarified if this item would be both moving the si gn code and
possibly adding billboard regulations into the code. Ms. Klotz confirmed this to be the
case.
Item 4
Ms. Klotz explained that this item is a referral from the City Council to regulate
billboards throughout the city and was discussed at a previous Commission meeting.
She stated that staff is proposing that billboards be a Special Use in all districts should it
move forward. She added that If there is significant concern, staff recommended pulling
this item out for a separate discussion. Chair Rodgers stated this was discussed as the
plan for this item; other things move forward with an accompanying denial for things the
Commission does not agree with.
Commissioner Lindwall expressed that she has a big problem with billboards. Chapter
13 of the Comprehensive Plan has an explicit policy to eliminate billboard
advertisements. Moving to allow billboards is not consistent with the plan. Purpose of
sign controls is to reduce visual clutter while allowing businesses to advertise, but a big
issue is safety. There are only 4: on Green Bay Road. Some on the Chicago side of
Howard. Drivers in Evanston need to be careful, do not want to create an attractive
nuisance. Also need to look at the notion of not impacting adjacent properties. Should
not be looking to enrich one property at the expense of a neighbor. Commissioner
Lindwall then suggested a discussion with the CIty Council. Commissioner Halik
agreed, saying the Commission made a strong recommendation against billboards and
if it comes back before the Commission, that can be done again.
Commissioner Johnson agreed and asked about the best route forward. Rodgers does
not think Evanston is appropriate for billboards and used Central Street as an example.
Lindwall gave Chicago Avenue as an example. Halik agreed, saying it speaks to the
character of the community as well. Mirintchev suggested adding language that says no
billboards are allowed in Evanston.
Ms. Klotz asked if there was an appetite of the Commission for wall mounted billboards
rather than freestanding. Chair Rodgers responded that he thinks the wall mounted
signs are what the Commission is really thinking of. There are some businesses with
their names on the side of buildings but those are more signs that fall under the sign
regulations and not true billboards which could be allowed
Commissioner Puchtel expressed the same sentiment as other Commissioners and
asked if item 3 would need to be held. Chair Rodgers responded that the Commission
could pull billboards out of that discussion and move the rest forward.
Page 88 of 91
P1.Page 638 of 969
APPROVED
Page 4 of 6
April 13, 2022 Land Use Commission Meeting
Commissioner Lindwall stated that there is no definition that regulates how big the
billboard could be which would need to be included in regulations. Also, in general
billboards regulations need to be content neutral and cannot be regulated much outside
of prohibiting obscene or pornographic ads. In business signs, more than likely the
signage will relate to the business and likely not be as potentially problematic. There
could be more messaging on billboards that someone driving by could deem offensive.
Item 4
Ms. Klotz provided a summary of this item which would move the subdivision
regulations into zoning code where most communities have them. Planning and Zoning
staff handles the subdivision process and variations come to the Land Use Commission.
The amendment would codify actual steps in the process so that it is clear to the
community. There was no further discussion on this item.
Item 5
Klotz provided a summary explaining that in the review process for planned
developments, there are a large number of standards and many are more general
guidelines and requirements than they are standards. Proposed standards would be
more similar to those of special uses, variations or amendments. It is a policy change
but the wording is very similar to that of other standards that currently exist.
Chair Rodgers requested an explanation of standard 6 as it was his understanding that
public benefits had to be near the development versus city wide. Ms. Klotz stated that
this is correct and this standard was pulled from major variations and was left general
as there are some benefits that benefit the entire city such as on -site affordable
housing. Chair Rodgers wanted the language to be clear so that developers are clear
on what can and can’t be done. Ms. Klotz responded that staff makes this clear to
applicants when reviewing projects.
Commissioner Lindwall stated that City Council has reserved the right to review and
negotiate the public benefits and it is not in Commission’s purview. She then aske d if
the proposed amendment would change that. Ms. Klotz responded that Commissioner
Lindwall was correct in that the negotiations of public benefits are not in the
Commission’s purview but that this reference is not listed to go through each listed
public benefit but to gauge their general appropriateness.
Commissioner Westerberg stated that the language in the first standard around
potential impact is broad and can give a lot of room to the developer. Commissioner
Halik expressed that he has a problem with standard 4 due to developers not really
having a hardship and that it is incompatible with standard 1. Chair Rodgers gave the
example of a ziggurat setback being a hardship on most lots; any development is going
to have an impact, and with standard 1, maybe wording is not right but the idea is to not
max out everything. Halik and Westerberg reiterated their concerns regarding impact
and reasonable expectations. Commissioner Lindwall stated that there is a window of
base zoning with additional building potential from site development allowance.
Additional discussion continued with additional concerns being expressed on being able
Page 89 of 91
P1.Page 639 of 969
APPROVED
Page 5 of 6
April 13, 2022 Land Use Commission Meeting
to approve or deny a project with conflicting standards, what would be considered a
hardship, and the need to have a practical application of zoning regulations for the real
world.
Chair Rodgers asked if there was a way to modify standard 4, referencing that standard
number 5 for major variations- no additional income unless a public benefit offsets it. It
could be used to tweak the language surrounding potential hardship.
Commissioner Halik mentioned that the public comment letter provided on this item
mentioned that the existing public benefits are vague and that he believes being more
specific is the way to go. Chair Rodgers pointed out that a potential problem with very
specific public benefits is that good projects may die beca use they don’t meet them and
ties the Commission’s hands.
Commissioner Lindwall agreed that standards would be helpful. She suggested going
forth with this list and reserving the option to tweak them after some time.
Commissioner Westerberg expressed concern with standard 1 and requested that
stronger language be included. A brief discussion followed with Commissioner Lindwall
suggesting “within the scope of the applicable site development allowances” and there
being general agreement. Commissioner Lindwall suggested keeping standard 4 as it
is currently proposed and see how it goes. General discussion followed with agreement
to remove 4 and bring it back with the next omnibus. Ms. Klotz then clarified that Special
Use standards still apply to planned developments
There was general agreement to keep standard 1 with edits, strike 4, edit standard 5 as
it relates to standard 8 for special uses and change “environmental” to “climate” or
“sustainability”.
Item 6
Klotz provided a summary of the proposed changes. Commissioner Lindwall noted that
for step 7, it is important to continue having the DAPR Committee as a staff review
Committee.
Item 7
Ms. Klotz provided a brief summary of what was proposed and why. Chair Rodgers
stated that it makes sense to be able to do both auto repair and auto body repair,
especially as there is more likely to be toxic issues dealing with oils and fluids. Most
people doing both illegally likely do not realize that they cannot do both.
Commissioner Puchtel asked why auto body repair was not originally included. Ms.
Klotz responded that that is largely lost history but is likely due to the painting of
vehicles needing a painting bay with proper exhaust in order to prevent fumes. Chair
Rodgers
Ms. Klots stated that we are in danger of zoning out these types of uses out of industrial
districts due to loss of its industrial properties and zoning districts. Chair Rodgers
Page 90 of 91
P1.Page 640 of 969
APPROVED
Page 6 of 6
April 13, 2022 Land Use Commission Meeting
cautioned that when uses are reviewed to operate within industrial districts that the
Commission make sure they are not taking up spaces for actual industrial uses that can
only operate in these districts.
Public Comment
There were no members of the public wishing to provide testimony. The record was
then closed.
Deliberations
The Commission then reviewed the standards for text amendments
1. Met
2. Met (with removal of billboards from possible regulations)
3. Met
4. Met
Commissioner Puchtel motioned to approve the proposed omnibus amendment with the
following changes: In item #3 - not adding provisions for billboards into the sign
regulations for their placement; and in item #5 – changing proposed standard 1 to
read: “The requested Site Development Allowance(s) will not have a substantial
adverse impact on the use, enjoyment or property values of adjoining properties
that is beyond a reasonable expectation given the scope of the applicable site
development allowances.”, striking the proposed standard 4, and changing
“environmental” in proposed standard 5 to “sustainability” or “climate ”. A roll
call vote was taken and the motion was approved, 7-0.
Chair Rodgers suggested that Commissioners write a note to the Council regarding
their concerns and that he would make a point to the P&D meeting to share those
concerts in person. Commissioner Lindwall suggested that the Commission have a
discussion with Council, referencing the Comprehensive Plan explicitly stating that they
be prohibit and that the appropriate time to consider billboards would be during the
revision of the Comprehensive Plan
Commissioner Lindwall made a motion to continue to prohibit billboards in the
City of Evanston (emphasizing that the Commission’s reasons be shared with
City Council). Seconded by Commissioner Puchtel. A roll call vote was taken and
the motion was approved, 7-0.
Page 91 of 91
P1.Page 641 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Johanna Nyden, Director of Community Development
CC: Melissa Klotz, Zoning Administrator
Subject: Ordinance 53-O-22, Amending City Code Title 6 to Add “Billboards” as
a Special Use
Date: July 25, 2022
Recommended Action:
The Land Use Commission reaffirms their recommendation for denial of Ordinance 53 -O-22,
Amending City Code Title 6 to Add “Billboards” as a Special Use in all zoning districts. The
Land Use Commission reaffirms the proposed text amendment does not meet the Standards
for Approval, specifically the proposal does not meet the goals and objectives of the
Comprehensive General Plan (Comp Plan).
CARP:
N/A
Council Action:
For Introduction
Summary:
A referral was made by Councilmember Suffredin to establish zoning regulations for Billboards,
in consideration of ways to generate income for struggling property owners in all parts of the
city, and also as a potential means to generate licensing revenue. Additionally, Billboards could
be located on City-owned properties and buildings.
The few existing Billboards in the City are legally non -conforming with zoning and cannot be
relocated, and new Billboards are prohibited since they are not currently list ed as an eligible
use within the Zoning Ordinance.
Proposal
Based on the aldermanic referral, the following zoning regulations could be established to allow
new Billboards within the city:
P2.Page 642 of 969
BILLBOARD: A permanent advertising structure that provides a two-dimensional sign face
or faces that are sized to be visible and legible from a distance greater than other permitted
sign types. The message may direct attention to a business, commodity, service or
entertainment conducted, sold, or offered at a location other than the lot on which the
permanent advertising structure is located.
The above definition uses existing defined terms (‘advertising structure’, ‘sign face’) within the
Sign Code and is also in compliance with Reed v. Town of Gilbert, 576 U. S. 155 (2015).
In addition to the definition, the aldermanic referral suggests allowing Billboards as an eligible
use in all zoning districts. As an eligible Special Use in all zoning districts, the City Council
would act as the final determining body. Additionally, licensing fees could be established to
generate income for the City.
Proposed Ordinance 53-O-22 establishes a zoning definition for Billboards and lists Billboards
as an eligible Special Use in all zoning districts, including residential and univ ersity districts. If
approved, the content of Billboards cannot be unduly regulated or restricted per state/federal
law.
Legislative History:
July 13, 2022 - At the request of the Chair, the Land Use Commission invoked Article 10 of the
Land Use Commission Rules and agreed not to open a public hearing or entertain discussion
of the text amendment since no new testimony was provided. Staff noted the proposal was
sent back to the Land Use Commission specifically for discussion of Billboards along train lines ,
the potential to increase revenue for property owners and the City through licensing, and the
potential for Billboards on City buildings. Commissioners agreed the matter was previously
discussed and recommended, and should not be heard again.
Land Use Commission Packet for July 13, 2022 (item begins on p.50)
June 13, 2022 - The Planning & Development Committee reviewed the proposed text
amendment and referred it back to the Land Use Commission for further discussion about
Billboard locations along train lines and the potential for billboards to raise revenue for property
owners and the City.
April 13, 2022 - The Land Use Commission unanimously recommended denial of the proposed
text amendment to establish regulations for Billboards as Special Uses in all zoning districts.
The Commission found the request did not meet the Standards for Approval, specifically that
the proposed text amendment does not keep with the goals and objectives of the
Comprehensive General Plan (Comp Plan). The text amendment was heard as a part of the
Omnibus Text Amendment package by the Land Use Commission.
Land Use Commission Packet for April 13, 2022 (item begins on p.30)
March 9, 2022 - The Land Use Commission discussed the possibility of a text amendment to
establish Billboard regulations with hesitancy. Staff suggested a Special Use requirement
would put the final determination with the City Council, which may be appropriate in such
Page 2 of 123
P2.Page 643 of 969
situations. Staff agreed to return to the LUC with a full text amendment proposal based on the
referral.
Attachments:
Ordinance 53-O-22 Amending Title 6 to Include Billboards
Land Use Commission Meeting Minutes Excerpt - March 9, 2022
Land Use Commission Meeting Minutes Excerpt - April 13, 2022
Land Use Commission Draft Meeting Minutes - July 13, 2022
Page 3 of 123
P2.Page 644 of 969
06/13/22
7/25/2022
53-O-22
AN ORDINANCE
Amending City Code Title 6 to Add “Billboards” as a Special Use
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations ; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (“the Zoning Ordinance”); and
Page 4 of 123
P2.Page 645 of 969
53-O-22
~2~
WHEREAS, on April 13, 2022, the Land Use Commission held public
hearings, pursuant to proper notice, regarding case no. 22PLND-0021, which included a
City-initiated text amendment to the Zoning Ordinance, Title 6 of the City Code, to
establish regulations to allow Billboards in all zoning districts; and
WHEREAS, at its April 13, 2022 meeting, the Land Use Commission
received testimony and made findings pursuant to Subsection 6-3-4 of the Zoning Code
and Ordinance 92-O-21 and recommended City Council denial thereof; and
WHEREAS, at its meeting of June 13, 2022, the Planning and
Development Committee of the City Council referred the matter back to the Land Use
Commission; and
WHEREAS, at its July 13, 2022 meeting, the Land Use Commission
considered case no. 22PLND-0042, the City-initiated text amendment to the Zoning
Ordinance, Title 6 of the City Code, to establish regulations to allow Billboards in all
zoning districts, and again recommended City Council denial thereof; and
WHEREAS, at its meeting of July 25, 2022, the Planning and
Development Committee of the City Council considered and reviewed the findings and
recommendation of denial of the Land Use Commission in case no. 22PLND-0042 and
recommended City Council approval thereof; and
WHEREAS, at its meetings of July 25, 2022 and August 8, 2022, the City
Council considered and adopted the records and recommendations of the Planning and
Development Committee; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Page 5 of 123
P2.Page 646 of 969
53-O-22
~3~
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: City Code Section 6-18-3 “Definitions” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
6-18-3. DEFINITIONS.
For the purposes of this Ordinance, the following terms shall have the following
meanings:
ABUTTING: Having a common property line or district line.
ACCESSORY USE
OR
STRUCTURE[1]:
A structure or use that: a) is subordinate to and serves a
principal building or a principal use, except for a drive-in
facility; b) is subordinate in area, extent, and purpose to
the principal structure or principal use served; c)
contributes to the comfort, convenience, or necessity of
the occupants, business, or industry of the principal
structure or principal use served; and d) is located on the
same lot as the principal structure or principal use
served, except as otherwise expressly authorized by the
provisions of this Ordinance. Accessory parking facilities
may be authorized to be located elsewhere. An
accessory structure attached to a principal building in a
substantial manner by a wall or roof shall be considered
part of the principal building.
ADJACENT: Nearby, or next to, but not necessarily touching or
abutting. (e.g., across from a street or alley).
ADJOINING: Touching or joining at any one (1) point, line, or
boundary.
Page 6 of 123
P2.Page 647 of 969
53-O-22
~4~
ADULT DAYCARE: A community-based, structured comprehensive program
of a variety of health, social, and related support services
in a protective setting for persons who for reasons of
physical or mental impairment are in need of such
services during any part of a day not exceeding twelve
(12) hours in a twenty-four-hour period.
ALLEY: A public or private right of way that affords a service
access to abutting property.
ANIMAL
HOSPITAL:
A use or structure intended or used primarily for the
testing and treatment of the disorders of animals,
including the indoor boarding of animals for such
purpose, but not the training or grooming of animals, or
outdoor cages, pens, or runs for the animals.
ANTENNA: Communications equipment that transmits or receives
electromagnetic radio frequency signals used in the
provision of wireless services. (Ord. No. 44-O-21 , § 1, 5-
10-2021)
APARTMENT: See definition of Dwelling, Multiple-Family.
AQUAPONICS: The symbiotic propagation of plants and fish in an indoor
or outdoor re-circulating environment that results in the
harvest of said plants or fish. (Ord. No. 56-O-14, § 2, 5-
27-2014)
ASSISTED LIVING
FACILITY:
A facility for adults in need of some protective oversight
or assistance due to functional limitations that provides a
living arrangement integrating shelter, food and other
supportive services to maintain a resident's functional
status. Those facilities that include personal care such as
assistance with activities of daily living shall be licensed
as sheltered care facilities pursuant to provision of the
Evanston City Code.
Page 7 of 123
P2.Page 648 of 969
53-O-22
~5~
ATTIC: The top story of a building under a sloping roof with no
finished floor and/or finished ceiling; rather, the area is
defined by the top of the ceiling beams of the story
immediately below the top story and the roof rafters. An
attic may be further defined as a half-story, provided the
sum of all areas of the top story where the vertical
clearance is seven and one-half (7½) feet or more does
not exceed sixty percent (60%) of the story immediately
below the top story (as measured within the outer face of
all exterior walls). (Ord. 13-O-98)
AUTOMOBILE
BODY REPAIR
ESTABLISHMENT:
A building, property, or activity the principal use of which
is automobile body repair or auto detailing other than
those types of repairs permitted at automobile service
stations (gas stations) and automobile repair service
establishments.
AUTOMOBILE
REPAIR
SERVICE
ESTABLISHMENT:
A building, property, or activity the principal use of which
is the repair or replacement of parts, oils, coolants,
lubricants, tires, and other similar services. "Automobile
repair establishment" shall include, but is not limited to,
muffler shops, oil change shops, car care centers, tire
centers and other uses similar in nature and impact.
"Automobile repair establishment" shall not include an
automobile body repair establishment or a car wash or
other use that is otherwise in a zoning district as a
permitted or special use.
AUTOMOBILE
SERVICE STATION
(GAS STATION):
A building, property, or structure the principal use of
which dispenses or offers for retail sale of automotive
fuels or oils and incidental convenience goods; having
pumps and storage tanks thereon, and where battery, tire
and other similar services, are rendered, but only if
rendered wholly within lot lines. "Automobile service
stations" shall not include an automobile body repair
establishment or a car wash.
BANQUET HALL: A principal use consisting of a large room or hall that is
available for rent for use for specific banquets,
exhibitions, and/or meetings that may include the
provision of food, drink, and/or entertainment. (Ord. No.
Page 8 of 123
P2.Page 649 of 969
53-O-22
~6~
129-O-12, § 2, 1-14-2013)
BASEMENT: A portion of a building located partly underground but
having less than one-half (½) its clear floor-to-joist height
below the average grade of the adjoining ground. (See
also definition of Cellar.)
BED AND
BREAKFAST
ESTABLISHMENT[
2]:
An owner-occupied single-family or two-family dwelling
where short-term lodging and morning meals are
provided for compensation.
BERM: A hill or contour of land that acts as a visual barrier
between a lot and adjacent properties, alleys, or streets.
BILLBOARD A permanent advertising structure that provides a two-
dimensional sign face or faces that are sized to be visible
and legible from a distance greater than other permitted
sign types. The message may direct attention to a
business, commodity, service or entertainment
conducted, sold, or offered at a location other than the lot
on which the permanent advertising structure is located.
BLOCK: A tract of land bounded by streets or by a combination of
one (1) or more streets and public parks, cemeteries,
railroad rights of way, bulkhead lines or shorelines of
waterways, or corporate boundary lines.
BOARDING
HOUSE:
A building or portion thereof where lodging and meals are
provided to five (5) or more persons who are not
members of the operator's family, and by
prearrangement for definite periods of time and for
compensation, whether direct or indirect.
Page 9 of 123
P2.Page 650 of 969
53-O-22
~7~
BREW PUB: An establishment in which the principal use is a Type 1
Restaurant that also brews or produces wine, beer, or
any other alcoholic liquor as an accessory use on-site,
either for on-site consumption or off-site consumption in
containers that are sealed on-premise and compliant with
all applicable local, State, and Federal regulations. (Ord.
No. 105-O-18 , § 1, 10-8-2018)
BUILDING: Anything constructed for the shelter or enclosure of
persons, animals, or movable property of any kind and
that includes a roof and is permanently affixed to the
land.
BUILDING,
COMPLETELY
ENCLOSED:
A building separated on all sides from the adjacent open
space, or from other buildings or other structures, by a
permanent roof and by exterior walls having only
windows and normal entrance or exit doors, or by party
walls.
BUILDING
ENVELOPE:
The three-dimensional space within which a structure is
permitted to be built on a zoning lot and that is defined
with respect to such bulk regulations as height, yards,
building coverage, and floor area ratio.
BUILDING
ENVELOPE (For
Review of Fences
Only):
That area of a zoning lot within which a structure may be
built and consisting of that area not within the required
front yard, required street side yard, required side
yard(s), and required rear yard (see Figure 6-18-3,
"Zoning Lot Components," of this Section).
Page 10 of 123
P2.Page 651 of 969
53-O-22
~8~
BUILDING HEIGHT,
ABSOLUTE:
The perpendicular distance above the established
grade to the highest point of the building, including
parapet walls, but excluding chimneys, spires, and
mechanical penthouses, provided the penthouses
cannot be seen from the street. The highest point of
turrets, towers, belfries, cupolas, lanterns, window's
walks, and similar structures or features are used as
the highest point of the structure when said structure or
structure feature is: a) the highest point of the
structure, and b) has an outer perimeter enclosing an
area of sixteen (16) square feet or more regardless of
the presence of floors. Said structure or feature is a
spire when it has an outer perimeter enclosing an area
of less than sixteen (16) square feet. Said structures or
structure features include: turrets, towers, belfries,
cupolas, lanterns, widow's walks or similar structures.
(Ord. 112-O-03)
BUILDING HEIGHT,
MEAN:
(A) The perpendicular distance measured from the
established grade to the high point of the roof for a flat
roof, the deck line of a mansard roof, and to the mean
height level for gable, hip or gambrel roofs. Mean
height level is computed as the average of the height
of the high point of the roof and the highest level where
the plane of the main roof, excluding dormers,
intersects the plane of an outside wall below the main
roof. Chimneys and spires shall not be included in
calculating the height nor shall mechanical penthouses
or solar collectors, provided the penthouses and
collectors cannot be seen from the street. The highest
point of the following structures or structure features is
used as the high point of the roof in computing mean
height level when said structure or feature is: 1) the
highest point of the structure and 2) has an outer
perimeter enclosing an area of sixteen (16) square feet
or more regardless of the presence of floor. Said
structure or feature is treated as a spire when having
an outer perimeter enclosing an area of less than
sixteen (16) square feet. Said structures or features
include: turrets, towers, belfries, cupolas, lanterns,
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window's walks or similar structures.
(B) The height of any story of a structure shall be
excluded from the calculation of its height when
seventy-five percent (75%) or more of the gross floor
area of such story consists of parking required for the
structure (excluding mechanical penthouse or solar
collector). This exclusion of required parking from the
calculation of building height shall be applicable to all
permitted and special uses in the B3, D2, D3, and D4
zoning districts including planned developments.
Where the required parking exclusion is applicable, it
shall in no case be greater than four (4) stories or forty
(40) feet, whichever is less.
(C) Anywhere in this zoning ordinance where the
words building height are indicated without designation
of mean building height or absolute building height the
reference is to mean building height. (Ord. 35-O-08;
Ord. No. 121-O-15 , § 3, 10-26-2015)
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BUILDING
MATERIALS
ESTABLISHMENT:
A building, property or activity, the principal use of
which is the selling of lumber or other associated
building material and supplies in bulk to contractors
and the general public. "Building materials
establishment" shall not include a retail goods
establishment or a wholesale goods establishment.
BUILDING,
NONCOMPLYING[3]:
A lawfully established building that by virtue of the
adoption hereof does not comply with all the applicable
requirements of this Title governing height, bulk and
location on a lot.
BUILDING,
PRINCIPAL:
A building in which the business of the principal use of
the lot on which the building is located is conducted.
BUILDING,
RESIDENTIAL:
A principal building arranged, designed, used or
intended to be used for residential occupancy by one
(1) or more families. "Residential building" shall
include, but is not limited to, the following types: a)
single-family dwelling, b) two-family dwelling, c)
multiple-family dwelling, and d) a row of single-family
attached dwellings developed initially under single
ownership or control.
BUILDING,
TEMPORARY:
A building not designed or intended to be permanently
placed or affixed on the lot upon which it is located.
BULK: A composite characteristic of a given building or
structure as located upon a given lot, not definable as
a single quantity but involving all of these
characteristics: 1) size and height of building or
structure, 2) location of exterior walls at all levels in
relation to lot lines, streets or to other buildings or
structures, 3) floor area ratio, 4) all open spaces
allocated to the building or structure, and 5) amount of
lot area provided per dwelling unit, and 6) lot coverage.
BUSINESS: An occupation, employment, or enterprise that
occupies time, attention, labor, and materials, or
wherein merchandise is exhibited, bought or sold,
and/or where services are offered for compensation.
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BUSINESS OR
VOCATIONAL
SCHOOL:
A privately-owned or publicly-owned post-secondary
school, other than a community college or four-year
"college/university institution," providing occupational
or job skills in a variety of technical subjects and trades
for specific occupations. (Ord. No. 3-O-14, § 2, 2-10-
2014)
CANDLEPOWER: The total luminous intensity of a light source expressed
in footcandles. Maximum (peak) candlepower is the
largest amount of footcandles emitted by any lamp,
light source, or luminaire.
CANNABIS CRAFT
GROWER:
A facility operated by an organization or business that
is licensed by the Illinois Department of Agriculture to
cultivate, dry, cure and package cannabis and perform
other necessary activities to make cannabis available
for sale at a dispensing organization or use at a
processing organization, per the Cannabis Regulation
and Tax Act, (P.A. 101-0027), as it may be amended
from time-to-time, and regulations promulgated
thereunder. (Ord. No. 31-O-20 , § 1, 2-24-2020)
CANNABIS
DISPENSARY:
A facility operated by an organization or business that
is registered by the Illinois Department of Financial and
Professional Regulation to acquire cannabis from a
registered cultivation center for the purpose of
dispensing cannabis, cannabis infused products,
paraphernalia, or related supplies and educational
materials to purchasers or registered qualifying
patients as defined in the Compassionate Use of
Medical Cannabis Program and the Cannabis
Regulation and Tax Act as it may be amended from
time-to-time, and regulations promulgated thereunder.
(Ord. No. 126-O-19 , § 1, 10-28-2019)
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CANNABIS
CULTIVATION
CENTER:
A facility operated by an organization or business that
is registered by the Illinois Department of Financial and
Professional Regulation to cultivate, process, transport
and perform necessary activities to provide cannabis
and cannabis-infused products to licensed cannabis
business establishments, per the Cannabis Regulation
and Tax Act, (P.A. 101-0027), as it may be amended
from time-to-time, and regulations promulgated
thereunder. (Ord. No. 31-O-20 , § 1, 2-24-2020)
CANNABIS
INFUSER:
A facility operated by an organization or business that
is licensed by the Illinois Department of Agriculture to
directly incorporate cannabis or cannabis concentrate
into a product formulation to produce a cannabis-
infused product, per the Cannabis Regulation and Tax
Act, (P.A. 101-0027), as it may be amended from time-
to-time, and regulations promulgated thereunder. (Ord.
No. 31-O-20 , § 1, 2-24-2020)
CANNABIS
PROCESSOR:
A facility operated by an organization or business that
is licensed by the Illinois Department of Agriculture to
either extract constituent chemicals or compounds to
produce cannabis concentrate or incorporate cannabis
or cannabis concentrate into a product formulation to
produce a cannabis product, per the Cannabis
Regulation and Tax Act, (P.A. 101-0027), as it may be
amended from time-to-time, and regulations
promulgated thereunder. (Ord. No. 31-O-20 , § 1, 2-24-
2020)
CANNABIS
TRANSPORTER:
An organization or business that is licensed by the
Illinois Department of Agriculture to transport cannabis
on behalf of a cannabis business establishment or a
community college licensed under the Community
College Cannabis Vocational Training Pilot Program,
per the Cannabis Regulation and Tax Act, (P.A. 101-
0027), as it may be amended from time-to-time, and
regulations promulgated thereunder. (Ord. No. 31-O-20
, § 1, 2-24-2020)
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CAR WASH: A building or portion thereof where facilities for
washing, cleaning and detailing automobiles are
provided, that involve machine or hand-operated
mechanical devices or equipment.
CATERER: A building, property, or activity, the principal use or
purpose of which is the preparing and serving and
delivering of meals or food items only for consumption
off the premises at public or private functions such as:
weddings, receptions, dinners or banquets. Over-the-
counter sales of prepared food items shall be
prohibited in conjunction with this use. (Ord. 39-O-95)
CELLAR: The portion of a building located partly or wholly
underground and having one-half (1/2) or more than
one-half (1/2) of its clear floor-to-joist height below the
average grade of the adjoining ground.
CERTIFICATE OF
OCCUPANCY:
The official certification that a premises conforms to the
provisions of the Zoning Regulations and Building
Code and may be used or occupied. A certificate of
occupancy must be issued before a structure may be
occupied.
CERTIFICATE OF
ZONING
COMPLIANCE:
A written certification that a structure, use, or parcel of
land is, or will be in compliance with the requirements
of this Ordinance. (See Section 6-3-2.)
CHILD
RESIDENTIAL
CARE HOME:
A dwelling unit shared by four (4) to eight (8) unrelated
persons, under the age of twenty-one (21) years,
exclusive of staff, who require assistance and/or
supervision while pursuing a primary or secondary
education curriculum, and who reside together in a
family-type environment as a single housekeeping unit.
"Child residential care home" shall not include a home
for persons who are currently addicted to alcohol or
narcotic drugs or who are criminal or juvenile offenders
serving on work release, probationary or court-ordered
supervisory programs for offenders; nor a dormitory,
fraternity/sorority dwelling, boarding house, rooming
house or nursing home. (Ord. 40-O-95)
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COACH HOUSE: A type of detached Accessory Dwelling Unit which
includes a garage. (Ord. No. 47-O-18 , § 1, 5-14-2018;
Ord. No. 171-O-19 , § 1, 1-13-2020; Ord. No. 86-O-20 ,
§ 1, 9-29-2020)
COLLEGE/
UNIVERSITY
INSTITUTION:
A privately-owned or publicly-owned institution
providing full-time or part-time education, other than
"business or vocational school," beyond the high
school level, including any lodging rooms or housing
for students or faculty. (Ord. No. 3-O-14, § 2, 2-10-
2014)
COLLOCATE or
COLLOCATION:
To install, mount, maintain, modify, operate, or replace
wireless facilities on or adjacent to a wireless support
structure or utility pole. (Ord. No. 44-O-21 , § 2, 5-10-
2021)
COMMERCIAL
INDOOR
RECREATION:
Public or private recreation facilities, tennis ball,
racquet or other courts, swimming pools, bowling
alleys, skating rinks, or similar uses that are enclosed
in buildings and primarily for the use of persons who do
not reside on the same lot as that on which the
recreational use is located. "Commercial indoor
recreation" shall include, but not be limited to, health
and fitness establishments or any accessory use, such
as snack bars that sell prepackaged food items, pro
shops, and locker rooms that are designed and
intended primarily for the use of patrons of the principal
recreational use. "Commercial indoor recreation" shall
not include cultural facilities, community centers and
recreation centers, or any use that is otherwise listed
specifically in a zoning district as a permitted or a
special use. For purposes of this definition, the term
"commercial purpose," as defined in this Section, shall
not apply. (Ord. No. 47-O-13, § 2, 6-10-2013)
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COMMERCIAL
OUTDOOR
RECREATION:
Public or private swimming pools, tennis courts, ball
fields, ball courts, and fishing piers that are not
enclosed in buildings and are operated on a
commercial or membership basis primarily for the use
of persons who do not reside on the same lot as that
on which the recreational use is located. "Commercial
outdoor recreation" shall include any accessory uses,
such as snack bars, pro shops, and clubhouses that
are designed and intended primarily for the use of
patrons of the principal recreational use. "Commercial
outdoor recreation" shall not include skateboarding
courses, water slides, mechanical rides, go-cart or
motorcycle courses, raceways, drag strips, stadiums,
marinas, overnight camping, or gun firing ranges, or
any use that is otherwise listed specifically in a zoning
district as a permitted or special use.
COMMERCIAL
PARKING GARAGE:
A privately or publicly owned and used structure used
for parking or storage of automobiles, generally
available to the public, and involving payment of a
charge for such parking or storage.
COMMERCIAL
PARKING LOT:
An area reserved or used for parking or storage of
automobiles, which is either privately or publicly owned
generally available to the public, and involving payment
of a charge for such parking or storage.
COMMERCIAL
PURPOSE:
An occupation, employment or enterprise that is
carried on for profit by the owner, lessee or licensee,
except for activities carried on by a not for profit
organization that utilizes the proceeds of such activities
solely for the purposes for which it is organized.
COMMERCIAL
SHOPPING
CENTER:
A concentration of related commercial establishments
with one (1) or more major anchor tenants, shared
parking, and unified architectural and site design. A
shopping center normally has single or coordinated
ownership/operations/management control and may
include out parcels as well as architecturally connected
units.
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COMMERCIAL
STORAGE
FACILITY:
A commercial land use consisting of the rental of fully
enclosed interior building space for the storage of
personal property (miniwarehouse). An industrial
warehouse is not considered commercial storage
facility. (Ord. No. 43-O-93)
COMMUNITY
CENTER:
A place, structure, area or other facility that is open to
the public, under the jurisdiction of a public or nonprofit
agency, and is used for community recreation,
education and/or service activities. A community center
may include, but is not limited to, the following uses:
auditorium, multipurpose room, gymnasium, meeting
space, open space, playground, playing courts, playing
field, and swimming pool. Community center does not
include retail services, membership organizations,
commercial indoor recreation, commercial outdoor
recreation, transitional shelter, transitional treatment
facility, short or long term care facility. (Ord. 67-0-09)
CONFERENCE
FACILITY
(COLLEGE/
UNIVERSITY):
A building or portion thereof operated by a
college/university institution used for holding
assemblies, conferences, conventions, public
meetings, seminars, workshops, or other similar
activities. Such a facility may include executive level
training programs and executive level educational
seminars but may not include classrooms or other
facilities used for regular college or university degree
program classes. A conference facility may include
dining facilities for the use of participants, as well as
other compatible accessory uses but may not include
sleeping or dwelling quarters or lodging as an
accessory use to the conference facility.
CONFERENCE
FACILITY
(NONCOLLEGE/
UNIVERSITY):
A building or portion thereof used for holding
assemblies, conferences, conventions, public
meetings, seminars, trade shows, workshops, or other
similar activities that is not a conference facility
(college/university). A conference facility may include
dining facilities for the use of participants, as well as
other compatible accessory uses but may not include
sleeping or dwelling quarters or lodging as an
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accessory use to the conference facility. (Ord. 82-0-98)
CONGREGATE
HOUSING:
Rental housing which provides a living arrangement of
self-contained units that integrates shelter, food service
and other services for independent adults who do not
require twenty-four (24) hour oversight. Services may
include meals, laundry, transportation, housekeeping
and organized activities which create opportunities for
socialization.
CONVENIENCE
STORE:
Any food store establishment having a building size or
occupying a sales floor space under three thousand
two hundred (3,200) square feet. (Ord. 114-O-02)
CRAFT ALCOHOL
PRODUCTION
FACILITY:
A commercial facility that: (1) produces beer, wine, or
other alcoholic liquor in quantities complaint with all
applicable local, state, and federal regulations; and (2)
includes an accessory tasting room in zoning districts
where the facility is a Special Use. A tasting room is
only permitted to serve alcohol as permitted by Title 3,
Chapter 4 of the Evanston City Code of 2012, as
amended (Liquor Control Regulations). A Craft Alcohol
Production Facility may have a Type 1 Restaurant as
an accessory use. (Ord. No. 105-O-18 , § 1, 10-8-
2018; Ord. No. 63-O-19 , § 1, 8-5-2019)
CULTURAL
FACILITY:
An indoor theater, auditorium, or other building or
structure designed, intended, or used primarily for
musical, dance, dramatic, or other performances, or a
library, museum or gallery operated primarily for the
display, rather than the sale, of works of art. A "cultural
facility" does not include a performance entertainment
venue. (Ord. 2-O-00)
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DAYCARE CENTER
— ADULT:
Any place other than a family home in which persons
receive adult daycare services during any part of a day
not exceeding twelve (12) hours in a twenty-four (24)
hour period licensed pursuant to this Code.
DAYCARE CENTER
— CHILD:
Any place other than a family home in which children
nine (9) years of age and under receive child daycare
services during any part of a day not exceeding twelve
(12) hours in a twenty-four (24) hour period licensed
pursuant to this Code.
DAYCARE HOME —
ADULT:
A family home in which not less than four (4) and not
more than eight (8) persons receive adult daycare
services during any part of a day not exceeding twelve
(12) hours in a twenty-four (24) hour period.
DAYCARE HOME —
CHILD[5]:
A family home that receives not less than four (4) and
not more than eight (8) children, nine (9) years of age
and under, for care during any part of the day not
exceeding twelve (12) hours in a twenty-four (24) hour
period. The maximum of eight (8) children includes the
family's natural or adopted children under age eighteen
(18) and those children who are in the home under full
time care.
DAYCARE
CENTER—
DOMESTIC
ANIMAL:
Any establishment for which the principal use or
purpose is the housing of domestic animals for periods
of time that shall neither exceed fourteen (14) hours in
any twenty-four (24) hour period, nor include overnight
stays. Multiple animals shall be permitted outside on
the premises when accompanied by staff and only
between the hours of 8:30 a.m. and 4:30 p.m. on any
day. Individual animals shall be permitted outside on
the premises to relieve themselves at any time during
the Center's hours of operation when accompanied by
staff. Prior to beginning operation of any such Center,
the operator shall submit to the Zoning Administrator a
contingency plan for those times when an owner fails
to claim his/her animal(s) before the Center closes for
the day, and, thereafter, comply with said plan. The
operator of any such Center shall comply with the
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applicable regulations of Title 8, Chapter 4, and Title 9,
Chapter 4 of the City Code, as amended. (Ord. No. 67-
O-11, § 2, 9-12-2011; Ord. No. 95-O-20 , § 1, 10-26-
2020)
DECK: A structure which is either freestanding or attached to a
principal or accessory building, located in the rear yard
or side yard and constructed above grade and
unenclosed by solid or nonsolid walls or a roof. If
located in the side yard, an attached deck must meet
principal building setbacks. (Ord. No. 165-O-15 , § 10,
5-23-2016)
DESIGN AND
PROJECT
REVIEW
COMMITTEE
(DAPR):
The committee addressed by Ordinance 50-O-14, as
amended, whose major purpose is to review
development plans pursuant to the provisions of this
Title. (Ord. No. 50-O-14, § 21, 10-27-2014)
DISABLED: As defined pursuant to Title VIII of the Civil Rights Act
of 1968, as amended by the Fair Housing Amendment
Act of 1988, a person having: a) a physical or mental
impairment that substantially limits such person's ability
to live independently; b) a record of having such an
impairment; or c) being regarded as having such an
impairment. "Disabled" shall not include current illegal
use of or addiction to a controlled substance, nor shall
it include any person whose residency in the home
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would constitute a direct threat to the health and safety
of the other individuals.
DISTRICT
OVERLAY:
An overlay district is a second set of regulations
applied to any part or all of a zoning district or any
number of districts. The overlay district regulations may
relax or further restrict the number or types of uses
allowed as well as the way permitted activities operate
within the overlay district boundaries. Such districts are
mapped on the City of Evanston zoning map.
DORMER: A structure projecting from a slanting roof to
accommodate a window.
DORMITORY: A building or portion thereof that contains living
quarters for students, staff, or members of an
accredited college, university, boarding school,
theological school, hospital, religious order, or
comparable organization; provided that said building is
owned or managed by said organization and contains
not more than one (1) cooking and eating area; and
further provided that said building complies with the
rooming house ordinance of the City.
DRIVE-THROUGH
FACILITY:
A facility, establishment or portion thereof that is
designed, intended or used for transacting business
with customers located in motor vehicles. "Drive-
through facility" shall only be permitted in connection
with a listed permitted or special use. (Ord. 39-O-95)
DRIVEWAY: A private access way that provides direct access from
a street to a parking space.
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DRIVEWAY,
SHARED:
Private way for vehicular use by two (2) or more
owners.
DWELLING: A residential building or portion thereof. "Dwelling"
shall not include a hotel, motel, boarding house,
rooming house, dormitory, nursing home, mobile
home, or institution.
DWELLING,
FRATERNITY/
SORORITY:
A building that is occupied only by a group of university
or college students who are associated together in a
fraternity/sorority that is chartered by a national or
international fraternity/sorority or is officially recognized
by the university or college and who receive from the
fraternity/sorority lodging and/or meals on the premises
for compensation.
DWELLING,
MULTIPLE-FAMILY:
A detached residential building containing three (3) or
more dwelling units, including what is commonly known
as an apartment building, but not including group, row,
or town houses.
DWELLING,
SINGLE-FAMILY
ATTACHED
(GROUP, ROW, OR
TOWN HOUSES):
Three (3) or more dwelling units joined side by side.
DWELLING,
SINGLE-FAMILY
DETACHED:
A residential building containing not more than one (1)
dwelling unit entirely surrounded by open space on the
same lot.
DWELLING,
TWO-FAMILY:
A residential building containing not more than two (2)
dwelling units entirely surrounded by open space on
the same lot.
DWELLING UNIT: A room or group of contiguous rooms that include
facilities used or intended to be used for living,
sleeping, cooking and eating, and that are arranged,
designed or intended for use exclusively as living
quarters.
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DWELLING UNIT,
ACCESSORY (ADU):
A smaller, secondary independent housekeeping
establishment located on the same zoning lot as a
residential building. ADUs are independently habitable
and provide the basic requirements of shelter, heating,
cooking, and sanitation, and may be internal, attached
or detached. (Ord. No. 86-O-20 , § 1, 9-29-2020)
EDUCATIONAL
INSTITUTION -
PRIVATE:
A privately owned preschool, elementary school,
middle school, or high school.
EDUCATIONAL
INSTITUTION -
PUBLIC:
A publicly owned preschool, elementary school, middle
school, or high school, or a facility owned by a public
school district containing classrooms, and libraries,
offices or similar support facilities for one (1) or more of
the following district purposes: educational services
and related programs for faculty and staff and for
students, preschool age children and their families;
district administrative staff offices. A zoning lot
developed as an educational institution must be
principally used for classrooms for preschool,
elementary school, middle school, or high school
students. (Ord. 24-0-01)
EFFICIENCY HOME: A small residential building, with a ground floor area of
five hundred (500) square feet or less, containing not
more than one (1) dwelling unit entirely surrounded by
open space on the same lot and permanently affixed to
a foundation. A mobile home or recreational vehicle
shall not be considered an efficiency home. (Ord. No.
13-O-21 , § 1, 3-22-2021)
EFFICIENCY UNIT: A dwelling unit consisting of one (1) principal room
together with bathroom, kitchen, hallway, closets
and/or dining room alcove directly off the principal
room, provided such dining alcove does not exceed
one hundred twenty-five (125) square feet in area. An
efficiency unit created after December 2, 1960, shall
contain at least three hundred (300) square feet of floor
area. (Ord. No. 13-O-21 , § 1, 3-22-2021)
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EMERGENCY
PHONE
STRUCTURE:
A structure with a phone specifically provided for
making calls to emergency services for security and
safety precaution in public areas. Emergency phone
structures are typically highly visible due to high
intensity lighting. Examples include, but are not limited
to: emergency phones, phone stanch ions, call
stations, and call boxes. (Ord. No. 66-O-15 , § 36, 6-
22-2015)
EVANSTON
LANDMARK:
A landmark of historic importance as defined in Title 2,
Chapter 8, "Historic Preservation," as amended. (Ord.
No. 79-O-18 , § 5, 7-23-2018)
FACADE OF THE
PRINCIPAL
BUILDING,
FRONT-FACING:
Any facade of the principal building which
approximately parallels the front lot line, exceeds ten
(10) feet in length, and is located within fifteen (15) feet
of that portion of, or is, the facade of the principal
building closest to the front lot line (see Figure 6-18-3,
front-facing facade of the principal building).
FACADE OF THE
PRINCIPAL
BUILDING, STREET
FACING:
Any facade of the principal building which
approximately parallels a street lot line(s), exceeds ten
(10) feet in length, and is located within fifteen (15) feet
of that portion of, or is, the facade of the principal
building closest to the corresponding street lot line (see
Figure 6-18-3, "Street-Facing Facade of the Principal
Building," of this Section).
(Ord. 15-O-99)
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FAMILY: (A) Type (A) Family: One (1) or more persons related
by blood, marriage, or adoption living together as a
single housekeeping unit in a dwelling unit.
(B) Type (B) Family: Two (2) unrelated persons and
their children living together as a single housekeeping
unit in a dwelling unit.
(C) Type (C) Family: A group of not more than three (3)
unrelated persons living together as a single
housekeeping unit in a dwelling unit.
(D) Type (D) Family: A group of two (2) or more
persons containing within it one (1) or more families, as
defined in Subsections (A) and (B) of this definition,
including a husband and wife married to one another
and their children, as well as adults, living together in a
dwelling unit as a single housekeeping unit and
management, in premises in which the adult occupants
are affiliated with a bona fide not for profit corporation
organized for religious purposes chartered by the state
of Illinois, that owns or rents the property and has been
in existence for at least five (5) years prior to seeking
certification by the director of planning and zoning as
provided herein; provided, that in no case shall the
total occupancy of the dwelling unit exceed two (2)
persons per bedroom, nor shall the premises be
utilized for religious public assembly. This type (D)
family may occupy a dwelling unit only in accordance
with the procedures in Section 6-4-1-14 of this Title.
"Family" shall not be construed to mean a club, a lodge
or a fraternity/sorority house.
FENCE[6]: A structure, other than a building, that is a barrier and
used as a boundary or means of protection or
confinement. (Ord. No. 43-O-93)
FENESTRATION: The design and placement of windows in a building.
(Ord. 5-9-08)
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FIELD HOUSE: A place, structure, or other facility used for and
providing athletic and recreational programs for a
college/university institution. "Field house
(college/university)" shall include any accessory uses,
such as, but not limited, to locker rooms, snack bars,
administrative offices and classrooms which are
designed and intended primarily for the use of
college/university related persons and patrons of the
principal recreational use.
FINANCIAL
INSTITUTION:
A building, property or activity, the principal use or
purpose of which is the provision of financial services,
including but not limited to banks, facilities for
automated teller machines ("ATMs"), credit unions,
savings and loan institutions, and mortgage
companies. "Financial institution" shall not include any
use or other type of institution that is otherwise listed
specifically in a zoning district as a permitted or special
use.
FIREARM RANGE: Any indoor establishment where the discharging of a
firearm, as defined in Section 9-8-1, is allowed for a
sporting event or for practice, instruction, testing, or
training in the use of a firearm. A firearm range may
also include rental of a firearm for allowable uses
within the establishment and a firearm dealer as
defined and regulated by Title 9, Chapter 8 — Weapon
of the City Code. (Ord. No. 51-O-15 , § 4, 6-22-2015)
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FLOOR AREA
(GROSS FLOOR
AREA):
The sum of the gross horizontal areas of the several
floors of a building, except a cellar floor, measured
from the exterior faces of the exterior walls or from the
center line of walls separating two (2) buildings. The
"floor area" of a building shall also include, but not be
limited to, basements, all attic space, finished or
unfinished, having five (5) feet or more space from
floor to rafters, interior balconies and mezzanines; and
enclosed porches or porches covered by a roof
suitable for covering a habitable room. Any space
devoted to required off-street parking or loading for the
building shall not be included in "floor area." The
following areas shall be excluded from calculations for
"floor area": elevator shafts, stairwells, space used
solely for heating, cooling, mechanical, electrical and
mechanical penthouses, refuse rooms and uses
accessory to the building.
FLOOR AREA OF A
DWELLING UNIT OR
A LODGING ROOM:
The sum of the gross horizontal areas of the rooms
constituting the dwelling unit or lodging room, including
closets, baths, utility rooms, enclosed porches and
hallways when accessible only to the occupants of said
dwelling unit or lodging room and not accessible to
other occupants of the building or to the general public,
and only when such rooms, halls or other areas are an
integral part of said dwelling unit or lodging room. Floor
area shall be measured from the interior faces of the
outermost walls defining the dwelling unit or lodging
room but shall not include any unfinished space or
finished space having a head room of less than five (5)
feet.
FLOOR AREA,
GROUND:
The sum of the gross horizontal area of the ground
floor of a building, measured from the exterior faces of
the exterior walls or from the center line of walls
separating two (2) buildings. The ground floor area of a
building also shall include recessed, unenclosed, or
partially enclosed areas under a floor above exterior
stairways, porches, and similar areas but excluding
open terraces.
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FLOOR AREA
RATIO:
The numerical value obtained by dividing the gross
floor area of a building or buildings by the lot area on
which such building or buildings are located.
FOOD STORE
ESTABLISHMENT:
A building or portion thereof where the direct retail sale
of food items such as meats, cereals, grains, produce,
baked goods, dairy products, canned and frozen
prepared food products, beverages, cleaning supplies,
pet food and supplies, pharmaceuticals, over-the-
counter medicines, personal products, household
goods, books and magazines, plants, and other sundry
and similar items are available to be purchased by the
consumer. "Food store establishments" shall include,
but not be limited to, a candy or confectionery store,
grocery store, a food and drug supermarket, meat or
fish market, fruit and vegetable market, retail bakery,
and other uses similar in nature and impact. "Food
store establishment" shall not include any use or other
type of establishment that is otherwise listed
specifically in a zoning district as a permitted or special
use. Seating for the consumption of food and/or
beverages by customers is prohibited. (Ord. 39-O-95)
FOOT-CANDLE: A unit of illumination produced on a surface, all points
of which are one (1) foot from a uniform point source of
one (1) standard candle.
FOSTER CHILD: A child giving, receiving, and sharing affection and care
in a family other than his or her biological family, as if
related by blood or as if legally adopted.
GARAGE, PRIVATE: An accessory building or an accessory portion of the
principal building, including a carport, that is intended
for and used for storing the privately owned motor
vehicles, boats, and trailers of the family or families
resident upon the premises, and in which no business,
service, or industry connected directly or indirectly with
motor vehicles, boats, and trailers is carried on.
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GARAGE, STORAGE: A building or premises used for the housing only of
motor vehicles, boats, and trailers and where no
equipment or parts are sold and vehicles are not
rebuilt, serviced, repaired, hired or sold.
GOVERNMENT
INSTITUTION:
A building or structure owned and operated by a
municipal, state, federal, or other taxing body institution
in which governmental services are provided or
conducted.
GRADE,
ESTABLISHED:
The elevation established for regulating the height of
buildings. Established grade shall be the mean level of
the public sidewalk, where present, or if no sidewalk,
the mean finished surface of the ground off the subject
property immediately adjacent to the front lot line. (Ord.
112-O-03)
GUEST,
PERMANENT:
A person who occupies or has the right to occupy a
residential accommodation for a period of thirty (30)
days or more.
GUEST, TRANSIENT: A guest who does not have a lease and occupies an
apartment, lodging room, or other living quarters on a
daily or weekly basis.
HEALTH HAZARD: A classification of a chemical for which there is
statistically significant evidence based on at least one
(1) study conducted in accordance with established
scientific principles that acute or chronic health effects
may occur in exposed persons. The term "health
hazard" includes chemicals that are carcinogens, toxic
or highly toxic agents, reproductive toxins, irritants,
corrosives, sensitizers, hepatotoxins, nephrotoxins,
agents which act on the hematopoietic system, and
agents which damage the lungs, skin, eyes, or mucous
membranes.
HISTORIC
LANDMARK:
See definition of Evanston Landmark.
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HOME
OCCUPATION:
An accessory use of a dwelling unit that is used for a
gainful activity involving the provision, assembly,
processing or sale of goods and/or services that is
incidental and secondary to the use of a dwelling unit,
but excluding the provision of shelter or lodging. (See
Chapter 5 of this Title.)
HOSPITAL: An institution licensed by state law providing health
services and medical or surgical care to patients and
injured persons. (See Section 6-15-10 of this Title.)
HOSPITAL BASED
SPECIALIST:
A medical practitioner licensed by the state of Illinois to
practice medicine who restricts his/her practice to one
(1) of the following seven (7) medical specialties: a)
emergency medicine; b) radiology; c) nuclear
medicine; d) pathology; e) anesthesiology; f)
neonatology; and g) perinatology. These physicians
see essentially all of their patients in the hospital
facilities.
HOTEL: A building in which lodging is offered with or without
meals principally to transient guests and that provides
a common entrance, lobby, halls and stairways.
HOTEL,
APARTMENT:
A hotel with dwelling units in which all accommodations
are provided in dwelling units and in which at least
twenty-five percent (25%) of the guestrooms are for
occupancy by transient guests. An apartment hotel
may have a dining room open to the public that is
accessible only from an inner lobby or corridor.
IMPERVIOUS
SURFACE:
Any hard surfaced, manmade area that does not
readily absorb or retain water, including but not limited
to any paved, asphalt or concrete areas, parking and
graveled driveway areas and sidewalks. (Ord. No. 165-
O-15 , § 9, 5-23-2016)
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INDEPENDENT
LIVING FACILITY:
A living arrangement of dwelling units or rooming units
for older adults who do not require any oversight or
assistance with personal or medical care needs.
Facility may provide general services such as meals,
transportation, housekeeping, and opportunities for
socialization. (See definitions of Retirement Hotel and
Congregate Housing.)
INDOOR
RECREATION
FACILITY (COLLEGE/
UNIVERSITY):
A place, structure, or other facility used for and
providing indoor recreation facilities, tennis, ball,
racquet or other courts, swimming pools, bowling
alleys, or similar uses that are enclosed in buildings
and are operated primarily for the use of
college/university related persons. "Indoor recreation
facilities (college/university)" shall include any
accessory uses, such as, but not limited to, cafeterias,
administrative offices, classrooms and locker rooms,
which are designed and intended primarily for the use
of college/university related persons and patrons of the
principal recreational use. "Indoor recreation facilities
(college/university)" shall not include theaters, cultural
facilities, commercial recreation centers, community
centers and recreation centers, or any use which is
otherwise listed specifically in the zoning districts as a
permitted or special use.
INDUSTRIAL
SERVICE
ESTABLISHMENT:
A building, property, or activity of which the principal
use or purpose is the provision of industrial oriented
services directly to the industrial use establishments.
This term shall include, but will not be limited to, tool
shops, machine repair and service shops, blade
sharpening shops and similar establishments.
"Industrial services establishments" shall not include
any use or other type of establishment that is otherwise
listed specifically in a zoning district as a permitted or
special use.
INSTITUTION: An organization or establishment providing religious,
educational, charitable, medical, cultural, or
governmental services.
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INVISIBLE PET
FENCE:
An electronic system designed to keep a pet or other
domestic animal within a set of predefined boundaries
without the use of a visible barrier. (Ord. No. 22-O-15,
§ 7, 4-13-2015)
JOINT PARKING
FACILITY:
A parking facility used for joint parking by two (2) or
more businesses or other establishments.
JUNKYARD: An open area where discarded, used, or secondhand
materials are bought, sold, exchanged, stored, baled,
packed, disassembled, or handled including, but not
limited to, scrap iron and other metals, paper, rags,
rubber tires and bottles. Junkyard includes wrecking
yards, but does not include landfills, waste transfer
stations or uses carried on entirely within enclosed
buildings. (Ord. No. 43-O-93)
KENNEL: Any establishment for which the principal use or
purpose is the housing of domestic animals, including
overnight stays. Multiple animals shall be permitted
outside on the premises when accompanied by staff
and only between the hours of 8:30 a.m. and 4:30 p.m.
on any day. Individual animals shall be permitted
outside on the premises to relieve themselves at any
time during the Center's hours of operation when
accompanied by staff. Prior to beginning operation of
any such Kennel, the operator shall submit to the
Zoning Administrator a contingency plan for those
times when an owner fails to claim his/her animal(s),
and, thereafter, comply with said plan. The operator of
any such Kennel shall comply with the applicable
regulations of Title 8, Chapter 4, and Title 9, Chapter 4
of the City Code, as amended. (Ord. No. 67-O-11, § 2,
9-12-2011)
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KNEE-WALL,
EXTERIOR:
That portion of a building, with vertical walls, located
between the top full story and a half story. Exterior
knee-walls shall not exceed three (3) feet in height. In
order to allow for additional height while minimizing
bulk, exterior knee-walls above the second story are
not allowed except on buildings with gable or hip roofs.
(Ord. No. 72-O-12, § 11, 10-22-2012)
LIVE-WORK UNIT: A structure or a tenant space where allowed
nonresidential activity occurs as the principal use of the
structure or tenant space and a living quarters
accessory to the allowed nonresidential activity serves
as a dwelling unit on the premises. A live-work unit
shall not consist of solely the allowed nonresidential
activity and a sleeping unit without a kitchen for use
exclusively by the occupant. (Ord. 67-0-09; Ord. No.
82-O-21 , § 1, 9-13-2021)
LODGING: A place of business including the following uses:
hotels, motels, inns, and other uses similar in nature
and impact.
LODGING ROOM
(ROOMING UNIT):
A room or group of rooms forming a single habitable
unit that is not physically a part of a dwelling unit or,
though physically a part of a dwelling unit, is used or
intended for use by a person or persons other than
members of the family occupying said dwelling unit,
and that is used or intended to be used as sleeping
and living quarters, but without facilities for cooking,
eating, food storage or food preparation.
LONG TERM CARE
FACILITY:
A facility that provides personal, sheltered,
intermediate or skilled care for persons in need of such
care, regardless of age. (Ord. No. 43-O-93)
LOT: A parcel of land located within a single block which
shall be either a "lot of record" or a "zoning lot" and
shall have frontage upon a "street." (Ord. 10-0-95)
LOT AREA: The area of horizontal plane bounded by the vertical
planes through front, side, and rear lot lines.
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LOT, CORNER: A lot situated at the junction of and abutting on two (2)
or more intersecting streets; or a lot at the point of
deflection in alignment of a single street, the interior
angle of which does not exceed one hundred thirty-five
degrees (135°).
LOT COVERAGE,
BUILDING:
The ratio between the ground floor areas of all
buildings or structures, including covered decks
attached to the principal building or free-standing, on a
lot and the total area of the lot. (Ord. No. 165-O-15 , §
9, 5-23-2016)
LOT DEPTH: The mean horizontal distance between the front lot line
and the rear lot line of a lot, measured within the lot
boundaries.
LOT, FLAG: A lot with access provided to the bulk of the lot by
means of a narrow corridor.
LOT LINE: A line dividing one (1) lot from another lot or from a
street or alley.
LOT LINE, FRONT: A lot line that is a street lot line. Any street lot line of a
corner lot may be established by the Zoning
Administrator as the front lot line. (Ord. No. 45-O-17 , §
2, 9-11-2017)
LOT LINE, REAR: That boundary of a lot that is most distant from and is,
or is approximately, parallel to the front lot line. If the
rear lot line is less than ten (10) feet in length, or if the
lot forms a point at the rear, the rear lot line shall be
deemed to be a line ten (10) feet in length within the
lot, parallel to and at the maximum distance from the
front lot line.
LOT LINE, SIDE: Any boundary of a lot that is not a front or rear lot line.
On a corner lot, a side lot line may be a street lot line.
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LOT,
NONCONFORMING:
A use or activity that lawfully existed prior to the
adoption, revision, or amendment of this Ordinance,
but that fails by reason of such adoption, revision, or
amendment to conform to the requirements of the
zoning district in which it is located. (See Chapter 6 of
this Title.)
LOT OF RECORD: Is a lot that is part of a subdivision, the plat of which
has been recorded in the office of the recorder of
deeds of Cook County, or a parcel of land, the deed to
which was recorded in the office of said recorder of
deeds prior to the adoption of this Ordinance.
LOT, OPEN SALES: Any zoning lot or portion of a zoning lot used for retail
sales in which said sales or the inspection of
merchandise by prospective purchasers predominantly
occurs outside of an area enclosed by walls. Open
sales lot does not include the following uses: uses
allowed and/or regulated in Section 6-4-8-3, "Permitted
Temporary Use Regulations," of this Title; automobile
and recreational vehicle sales and/or rental; truck sales
and/or rental; sales of plants for landscaping or
gardening; the "farmers' market" as defined and
regulated by Title 3, "Business Regulations," Chapter
25, "Farmers' Market" of this Code. (Ord. 114-O-02;
Ord. No. 154-O-15 , § 4, 2-8-2015)
LOT, REVERSED
CORNER:
A corner lot where the street side lot line is
substantially a continuation of the front lot line of the
first lot to its rear.
LOT, THROUGH: A lot with lot lines on two (2) streets, that is not a
corner lot. All street lot lines shall be deemed front lot
lines. (Ord. 18-0-94)
LOT WIDTH: (A) The distance between the side lot lines measured
across the rear of the required front yard; or
(B) One hundred twenty-five percent (125%) of the
distance between the side lot lines at the point where
said side lot lines intersect the street, whichever is
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shorter.
LOT, ZONING: A single tract of land located within a single block that,
at the time of filing for a building permit, is designated
by its owner or developer as a tract to be used,
developed, or built upon as a unit, under single
ownership or control. Therefore, a "zoning lot or lots"
may or may not coincide with a lot of record.
MANUFACTURING,
HEAVY:
The assembly, fabrication, or processing of goods and
materials using processes that ordinarily have greater
than minimal impacts on the environment, or that
ordinarily have significant impacts on the use and
enjoyment of adjacent property in terms of noise,
smoke, fumes, visual impact, odors, glare, or health
and safety hazards, or that otherwise do not constitute
"light manufacturing," or any use where the area
occupied by outdoor storage of goods and materials
used in the assembly, fabrication, or processing
exceeds twenty-five percent (25%) of the floor area of
all buildings on the property. Heavy manufacturing
generally includes processing and fabrication of large
or bulky products made from extracted or raw materials
or products involving flammable or explosive materials
and processes that require extensive floor areas or
land areas for the fabrication and/or incidental storage
of the products. "Heavy manufacturing" shall not
include any use that is otherwise listed specifically in a
zoning district as a permitted or special use.
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MANUFACTURING,
LIGHT:
The assembly, fabrication, or processing of goods and
materials using processes that ordinarily do not create
noise, smoke, fumes, odors, glare, or health or safety
hazards outside of the building or lot where such
assembly, fabrication, or processing takes place,
where such processes are housed entirely within a
building, or where the area occupied by outdoor
storage of goods and materials used in such processes
does not exceed twenty-five (25) percent of the floor
area of all buildings on the property. Light
manufacturing generally includes processing and
fabrication of finished products predominantly from
previously prepared materials and includes processes
that do not require extensive floor areas or land areas.
"Light manufacturing" shall not include any use that is
otherwise listed specifically in a zoning district as a
permitted or special use.
MEDIA
BROADCAST
STATIONS:
A building or portion thereof used for the production
and broadcast of media related programming. This
term shall include, but will not be limited to, radio and
television broadcasting stations and other uses similar
in nature and impact.
MEMBERSHIP
ORGANIZATION:
Lands, buildings or portions thereof, or premises
owned or operated by an organization of a
professional, business, trade, civic, social, fraternal,
political, or religious nature operating on a membership
basis and engaged in promoting the interest of their
members. (Ord. No. 43-O-93)
MICRO WIRELESS
FACILITY:
A small wireless facility that is not larger in dimension
than twenty-four (24) inches in length, fifteen (15)
inches in width, and twelve (12) inches in height and
that has an exterior antenna, if any, no longer than
eleven (11) inches. (Ord. No. 44-O-21 , § 2, 5-10-2021)
MINIMUM LINEAR
FENESTRATION:
A minimum total horizontal distance along a facade
containing fenestration that meets the specified criteria,
usually in terms of height and placement of windows
and doors. (Ord. 5-O-08)
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MODULE WIDTH,
DOUBLE LOADED
(OF PARKING
SPACES):
The distance between parking spaces (stalls) on both
(2) sides of any access aisle as measured
perpendicular to said aisle and from the farthest point
of spaces (stalls) on one (1) side of said aisle to the
farthest point of spaces (stalls) on the other side of
said aisle.
MODULE WIDTH,
SINGLE LOADED
(OF PARKING
SPACES):
The distance between parking spaces (stalls) on one
(1) side of an access aisle as measured perpendicular
to said aisle from the farthest point of said spaces
(stalls) and including the width of said aisle (at its
minimum dimension).
MOTOR VEHICLE: A self-propelled wheeled vehicle designed primarily for
transportation of persons or goods along public streets.
NEIGHBORHOOD
GARDEN:
A principal use that provides space for people to grow
plants for non-commercial purposes, such as
beautification, education, recreation, or harvest, and is
managed by a specific person or group responsible for
maintenance and operations. (Ord. No. 81-O-14, § 2,
8-11-2014)
NURSERY SCHOOL: See definition of Daycare Center—Child.
OFFICE: A use or structure where business or professional
activities are conducted and/or business or
professional services are made available to the public,
including, but not limited to, tax preparation,
accounting, architecture, legal services, medical clinics
and laboratories, dental laboratories, psychological
counseling, real estate and securities brokering, and
professional consulting services, but not including
drive-through service windows, the cutting or styling of
hair, or recreational facilities or amusements. "Office"
shall not include any use that is otherwise listed
specifically in a zoning district as a permitted or special
use.
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OPACITY, FENCE: A measurement of the amount of vision blocked by the
various components of a fence, expressed as a
percent. Fence opacity shall be measured across a
typical section of fence, from the vertical centerline of
one (1) fence post to the vertical centerline of a second
fence post (see Figure 6-18-3, "Fence Opacity," of this
Section).
(Ord. 15-O-99)
OPEN SPACE: An area of naturally existing or planted vegetation
adjacent or surrounding a land use, unoccupied in its
entirety by any enclosed structure, or portion of such
land use, used as a buffer for the purposes of
screening and softening the effects of the use, building
or structure, no part of which buffer is used for parking
or outdoor storage.
OUTDOOR
RECREATION
FACILITY (COLLEGE/
UNIVERSITY):
A place or other facility used for and providing outdoor
recreation facilities, tennis, ball, racquet or other
courts, swimming pools, golf courses and fishing piers
which are not enclosed in buildings and are operated
primarily for the use of college/university related
persons. "Outdoor recreation facilities
(college/university)" shall include any accessory uses,
such as, but not limited to, clubhouses, locker rooms,
or bleachers which are designed and intended
primarily for the use of college/university related
persons and patrons of the principal recreational use.
"Outdoor recreation facilities (college/university)" shall
not include skateboarding courses, go-cart or
motorcycle courses, stadiums, field houses, marinas,
overnight camping, or gun firing ranges, or any use
which is otherwise listed specifically in the zoning
districts as a permitted or special use.
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OUTDOOR
STORAGE:
The keeping or storage of any goods, material,
equipment, part or merchandise in an enclosed, but
open to the sky, area, for more than a twenty-four (24)
hour period. "Open storage" shall not include junkyard
or salvage yard establishments or landfills.
OWNER: Any full or part owner, joint owner, tenant in common,
tenant in partnership, joint tenant or tenant by the
entirety with legal or beneficial Title to the whole or to
part of a structure or land.
PARKING AREA: One (1) or more parking spaces including access
drives, aisles, ramps and maneuvering area, serving a
principal building located on the same lot.
PARKING LOT: An area reserved or used for parking or storage of
motor vehicles, hauling trailers or boats on premises
on which there is no principal building.
PARKING SPACE: An accessible area used or intended for use for
temporary storage of one (1) motor vehicle, hauling
trailer or trailer mounted boat; said parking space may
be located in a private or storage garage, a private or
public parking lot, a parking garage, a carport or in the
open. Temporary storage is further limited to include
only the storage of vehicles that are fully capable of
legal operation on the public streets. Any other storage
of vehicles shall be considered as the storage of
goods and shall be prohibited except where
specifically permitted by this Ordinance.
PARKING
STRUCTURE,
DECK, OR GARAGE:
A structure used for the parking or storage of motor
vehicles.
PATIO: A portion of a lot which is improved with a hardscape
material at grade detached anywhere on a lot or
attached to the house in side or rear yards. (Ord. No.
165-O-15 , § 10, 5-23-2016)
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PAWNBROKER: A building or use, the principal purpose of which is the
lending of money on deposit or pledge of personal
property, or dealing in the purchase of personal
property on condition of selling the same back at a
stipulated price and that is licensed pursuant to Title 3,
Chapter 12 of this Code. (Ord. No. 43-O-93)
PAYDAY LOAN OR
CONSUMER LOAN
ESTABLISHMENT:
Any business that makes or offers a loan transaction
where a cash advance, post-dated check, or other
financial instrument, which the parties agree will be
held for a period of time before presentment for
payment or deposit, is accepted as collateral for the
loan, or by which a loan transaction is made or offered
in lieu of a title to personal or real property, in an
amount not exceeding twenty-five thousand dollars
($25,000.00), that is not expressly done through a
bank, savings and loan association, or credit union. No
payday loan or consumer loan establishment shall be
permitted within one thousand (1,000) feet, measured
property line to property line, of another such
establishment. (Ord. No. 35-O-12, § 2, 3-26-2012)
PEDESTRIAN AREA: The area between the front facade of a building and
the curb. The pedestrian area consists of a sidewalk
clear zone closest to the building, and a parallel
parkway/street furniture zone that is between the
sidewalk and the curb. (Ord. 5-O-08)
PERFORMANCE
ENTERTAINMENT
VENUE:
A commercial land use in which the principal activity is
the provision of performance entertainment in a
nontheatrical setting without a theatrical stage other
than a raised platform or without fixed seating. A
performance entertainment venue may or may no t,
subject to all applicable legislation, include the service
of alcoholic liquor, and may or may not allow dancing.
A performance entertainment venue is not an
establishment in which the principal use is the service
of prepared food and beverages and in which the land
user provides entertainment as an accessory or
incidental to the service of prepared food and
beverages, nor is a performance entertainment venue
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a cultural facility in which performance entertainment is
provided in a theatrical setting or with fixed seating.
A performance entertainment venue includes, without
limitation:
(A) Live music venues;
(B) Venues for the provision of musical entertainment
which is not live for compensation;
(C) Dance or "DJ" (disc jockey) halls or clubs in which
for compensation live or recorded musical
entertainment is provided with or without a dance floor;
(D) Comedy clubs; and
(E) Rap clubs.
A performance entertainment venue does not include
poetry clubs or the use of the property of nonprofit
institutions for theatrical or musical performances
accessory to the nonprofit institution or by another
nonprofit organization. (Ord. 2-O-00)
PERSON: An individual, corporation, governmental agency,
business trust, estate, trust, partnership, association,
two (2) or more persons having a joint or common
interest, or any other legal entity.
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PLANNED
DEVELOPMENT[7]:
A tract of land that is developed as a unit under single
ownership or control. One (1) or more principal
buildings may be located on a single lot.
POND,
DETENTION:
An area containing a temporary pool of water and with
the capacity to detain storm water for long periods of
time.
POND,
RETENTION:
An area containing a permanent pool of water as well
as capacity to detain additional storm water for long
periods of time.
PORCH: An open or enclosed area attached to the building and
located between the exterior wall of a building and the
right-of-way. A porch may be covered by a roof which
may be attached to a side wall or common with the
main roof of the building. (Ord. No. 165-O-15 , § 10, 5-
23-2016)
PORCH,
ENCLOSED:
A roofed area that features walls and/or windows that
exceed fifty percent (50%) opacity but is not heated or
cooled, attached to the building and located between
the exterior wall of a building and the right-of-way.
(Ord. No. 40-O-18 , § 2, 8-13-2018)
PORCH, OPEN: An open, unroofed or roofed area that features
openings with a maximum opacity of fifty percent
(50%), attached to the building and located between
the exterior wall of a building and the right-of-way.
(Ord. No. 40-O-18 , § 2, 8-13-2018)
PREMISES: A distinct portion of real estate, land or lands with or
without buildings or structures. It may or may not have
the same meaning as "lot," "building" or "structure."
PRESERVATION
ORDINANCE:
Ordinance 14-0-83, as amended, of the City of
Evanston.
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PUBLIC
TRANSPORTATION
CENTER:
A building or portion thereof used as a terminus for rail
or bus passenger service. This term shall include, but
not be limited to, train and bus stations and other uses
similar in nature and impact.
PUBLIC UTILITIES: A building or portion thereof used for providing,
monitoring, and housing utilities for public consumption
or use. This term shall include, but will not be limited
to, operations providing water, sewer, gas, public
works facilities, and other uses similar in nature and
impact.
READY MIX/
CONCRETE:
A place, structure, or activity primarily engaged in the
manufacturing and sale of Portland cement concrete.
"Ready mix/concrete" shall include, but not be limited
to, establishments engaged in the production and sale
of central mixed concrete, shrink mixed concrete, and
truck mixed concrete.
RECREATION
CENTER:
A place, structure, area or other facility used for and
providing recreation programs and facilities generally
open to the public and designed to accommodate and
serve significant segments of the community.
RECYCLING DROP
OFF STATION:
An accessory use, structure, or set of outdoor
containers designed or intended for the depositing or
collection of clean, source separated, and recyclable
papers, glass, metals, or plastics, but having no
mechanical facilities for the processing of such
materials.
RELIGIOUS
INSTITUTION:
A church, synagogue, temple, meetinghouse, mosque,
or other place of religious worship, including any
accessory use or structure, such as a school, daycare
center, or dwelling.
REPAIR (For Review
Of Fences Only):
Any action in which a person fixes, mends, restores, or
removes that portion of a fence which provides its
opacity (e.g., vertical boards, slats, pickets, chainlink)
and/or associated horizontal supports. Repair shall
include any action to an existing fence not specifically
included within the definition of "replace." (Ord. No. 43-
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O-93)
REPLACE (For
Review
Of Fences Only):
Any action in which a person removes more than
twenty-five percent (25%) of the number of posts
within a fence, except any action in which a person
removes three (3) or fewer posts. (Ord. 15-O-99)
RESALE
ESTABLISHMENT:
A building, property, or activity, the principal use or
purpose of which is the resale of used clothing,
furniture, and/or other goods, products or merchandise
directly to the consumer. "Resale establishment" shall
not include businesses that sell primarily cars,
antiques, books, recorded music, and/or artwork. (Ord.
122-O-09)
RESEARCH AND
DEVELOPMENT
INDUSTRIES:
A building, property, or structure in which are located
facilities for scientific research, investigation, testing,
or experimentation, but not facilities for the
manufacture or sale of products, except as incidental
to the main purpose of the building, property, or
structure.
RESIDENTIAL
CARE HOME -
CATEGORY I[8]:
A dwelling unit shared by four (4) to eight (8) unrelated
persons, exclusive of staff, who require assistance
and/or supervision and who reside together in a family
type environment as a single housekeeping unit.
"Residential care home - category I" shall not include a
home for persons who are currently addicted to
alcohol or narcotic drugs or are criminal offenders
serving on work release or probationary programs.
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RESIDENTIAL
CARE HOME —
CATEGORY II[9]:
A dwelling unit shared by nine (9) to fifteen (15)
unrelated persons, exclusive of staff, who require
assistance and/or supervision and who reside together
in a family type environment as a single housekeeping
unit. "Residential care home — category II" shall not
include a home for persons who are currently addicted
to alcohol or narcotic drugs or are criminal offenders
serving on work release or probationary programs.
(Ord. No. 43-O-93)
RESTAURANT,
TYPE 1:
An establishment in which the principal use is the
service of prepared food and beverages for
consumption on the premises. All service of prepared
food and beverages for consumption on the premises
shall require customers to order at a table, booth, or
dining counter with service by a waiter or waitress at
said table, booth, or dining counter and shall also
require the use of reusable (nondisposable) flatware
and dishware. Drive-through facilities are prohibited.
RESTAURANT,
TYPE 2:
An establishment in which the principal use is the
service of prepared food and/or beverages for
consumption on and/or off the premises and that is not
a "restaurant, type 1" as defined herein. This definition
shall not include establishments where incidental
prepared food and beverage service is accessory to a
bakery, food establishment, convenience store, food
store establishment, meat market, or similar principal
use nor shall it include cafeterias that are accessory to
hospitals, colleges, universities, schools or other
similar principal uses. (Ord. 9-0-10)
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RETAIL GOODS
ESTABLISHMENT:
A building, property, or activity, the principal use or
purpose of which is the sale of goods, products, or
merchandise directly to the consumer. "Retail goods
establishment" shall include, but not be limited to,
department stores, hardware stores, apparel stores,
art galleries, and other uses similar in nature and
impact. "Retail goods establishment" shall not include
dealers in firearms, handguns, or ammunition, or any
use or other type of establishment that is otherwise
listed specifically in a zoning district as a permitted or
a special use.
RETAIL SERVICES
ESTABLISHMENT:
A building, property, or activity, the principal use or
purpose of which is the provision of personal services
directly to the consumer. The term "retail services
establishment" shall include, but shall not be limited to,
barbershops, beauty facilities, laundry and dry
cleaning establishments (plant off premises), tailoring
shops, shoe repair shops and the like. "Retail services
establishment" shall not include: businesses that
exchange, loan, rent, manufacture, service, alter,
repair, or otherwise transfer for consideration,
firearms, handguns, or ammunition; tattoo facilities; or
any use that is otherwise listed specifically in a zoning
district as a permitted or a special use. (Ord. 126-0-08)
RETIREMENT
COMMUNITY:
Housing developed, planned, designed, and operated
to provide a full range of accommodations and
services for older adults including independent living,
assisted living, sheltered care, and nursing home care.
Residents may move from one (1) level to another as
needs change. This term shall include, but will not be
limited to, continuing care communities and life care
retirement communities.
RETIREMENT
HOME (HOME
FOR THE AGED):
A facility for older adults that provides services and
rooming units, dwelling units of any type, sheltered
care, or intermediate or skilled nursing care services.
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RETIREMENT
HOTEL:
An establishment where meals are provided as part of
the price of the accommodations, that caters primarily
to nontransient guests and either holds itself out to the
public as a retirement facility, selectively caters to or
solicits the elderly, or has admission standards based
on age. A retirement hotel may not offer any type of
long term care, including nursing or sheltered care
services.
RIGHT-OF-WAY: A strip of land dedicated to or owned by the public for
use as a roadway, walk or other way. (Ord. No. 43-O-
93)
ROOMING HOUSE: A building or portion thereof containing lodging rooms
that accommodate more than three (3) persons who
are not members of the keeper's family, and where
lodging, excluding food service, is provided for
compensation, whether direct or indirect. (Ord. 49-0-
09)
SATELLITE DISH
ANTENNA[10]:
A device incorporating a reflective surface that is solid,
open mesh, or bar configured and is in the shape of a
flat plate, shallow dish, cone, horn or cornucopia. Such
device shall be used to transmit and/or receive radio or
electromagnetic waves between terrestrially and/or
orbitally based equipment. This term shall include, but
will not be limited to, what are commonly referred to as
satellite earth stations, television receive only
antennas (TVROs) and satellite microwave antennas
or towers.
SCOREBOARD: A display device, appurtenant to an athletic facility,
that enables spectators and/or participants in an
athletic contest to be informed of the progress of such
contest.
SCREENING: A structure erected, and earth mound constructed,
vegetation planted or some combination of these
devices used for concealing the area behind it from
view.
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SHELTER FOR
ABUSED
PERSONS:
A building, or portion thereof, in which residential
accommodations are provided on an emergency basis
for persons who are victims of abusive treatment.
SHELTERED CARE
HOME:
An establishment that provides shelter, food,
assistance with meals, assistance with activities of
daily living, and twenty-four (24) hour supervision and
monitoring of the mental and health status of residents
who are incapable of maintaining a private
independent residence or incapable of managing
themselves.
SHORT TERM CARE
FACILITY:
An establishment that provides personal care,
sheltered care, and intermediate or skilled care for
persons in need of such care, regardless of age.
SITE PLAN AND
APPEARANCE
REVIEW
COMMITTEE
(SPARC):
The committee established by ordinance 31-0-93[11],
as amended, whose major purpose is to review
submitted site plans pursuant to the provisions of this
Title. (Ord. No. 43-O-93)
SLOPE RATIO: The ratio of the vertical rise of a sloped surface to its
horizontal run (e.g., a surface that rises two (2) inches
within a run of twelve (12) inches has a slope ratio of
2:12). (Ord. No. 72-O-12, § 11, 10-22-2012)
SOLAR
COLLECTOR:
A silent device, structure, or part of a device or
structure, which is used primarily to transform solar
energy into thermal, chemical, or electrical energy.
The solar collector shall be used as part of a system
which makes use of such energy for the purposes of
water heating, space heating or cooling, or power
generation. (Ord. 35-O-08)
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SMALL WIRELESS
FACILITY:
A wireless facility that meets both of the following
qualifications: (i) each antenna is located inside an
enclosure of no more than six (6) cubic feet in volume
or, in the case of an antenna that has exposed
elements, the antenna and all of its exposed elements
could fit within an imaginary enclosure of no more than
six (6) cubic feet; and (ii) all other wireless equipment
attached directly to a utility pole associated with the
facility is cumulatively no more than twenty-five (25)
cubic feet in volume. The following types of associated
ancillary equipment are not included in the calculation
of equipment volume: electric meter, concealment
elements, telecommunications demarcation box,
ground-based enclosures, grounding equipment,
power transfer switch, cut-off switch, and vertical cable
runs for the connection of power and other services.
(Ord. No. 44-O-21 , § 2, 5-10-2021)
SPECIAL
EDUCATIONAL
INSTITUTION—
PUBLIC:
A publicly owned special education secondary school,
or a facility owned or leased by a public school district
(provided the owned or leased property remains
subject to real estate taxes) providing occupational or
job skills in a variety of technical subjects and trades
for specific occupations, as well as classrooms and
educational services and related programs for faculty
and staff and for secondary school students who are
eligible to receive special education services. (Ord.
No. 148-O-17 , § 1, 12-11-2017)
STADIUM: An enclosed athletic or sports ground with tiers of
seats for spectators. (Ord. No. 43-O-93)
STEPBACK: An additional setback that applies to upper stories of a
building. Stepbacks can be effective in reducing the
perception of building mass at ground level, reducing
potential "wind tunnel" effects, increasing the amount
of sunlight at ground level, providing increased
articulation of the street wall, and avoiding a "canyon
effect" for corridors. (Ord. 5-O-08)
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STORY: That portion of a building included between the
surface of any floor and the surface of the floor above;
or if there is no floor above, the attic, or space
between the floor and the ceiling above. A basement
shall be counted as a story, except in residential
districts. A cellar shall not be counted as a story.
STORY, HALF: That portion of a building between a sloped roof and
the building's top story or exterior knee-wall, if
applicable. The minimum slope ratio of any roof above
a half story shall be 2:12. (Ord. 13-O-98; Ord. No. 72-
O-12, § 10, 10-22-2012)
STREET (AVENUE,
COURT, PLACE,
ROAD, TERRACE
OR PARKWAY):
A publicly dedicated right of way not less than thirty-
three (33) feet in width or a permanently reserved
easement of access approved by the City Council, that
affords a primary means of access to abutting
property.
STREET, TYPE 1: A street or portion thereof upon which the City Council
has found by ordinance that fences are permitted in
the required front or required street side yards of
properties adjacent to said street or portion thereof.
(Ord. 15-O-99)
STRUCTURAL
ALTERATIONS:
Any change, other than incidental repairs, in the
supporting members of a building or structure such as
bearing walls or partitions, columns, beams or girders,
or any substantial change in the roof or exterior walls.
STRUCTURE: Anything erected, the use of which requires more or
less permanent location on the ground or attachment
to something having a permanent location on the
ground.
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STUDENT
RELIGIOUS
ORGANIZATION
MEETINGHOUSE:
A building or premises owned or operated by a
religious organization primarily engaged in providing
religious, educational and other services, meals and
socialization to a limited segment of the university and
student population. There shall be no overnight
sleeping accommodations permitted in a student
religious organization meetinghouse. "Student
religious organization meetinghouse" shall not include
a student union, recreational facility or any other
facility that is designed and intended to serve the
university or college population as a whole or which
otherwise is specifically listed as a permitted or special
use in the university housing, university athletic
facilities, university lakefront campus or transitional
campus districts. (Ord. 20-0-97)
SUBSTANTIAL
REHABILITATION
AND SUBSTANTIAL
ADDITIONS:
Construction or proposed construction that increases
the floor area of the principal structure by thirty-five
percent (35%) or more including as added floor area
any newly constructed areas at or above the first floor
with an interior vertical clearance of seven (7) feet or
more. (Ord. 112-O-03)
TATTOO AND BODY
ART
ESTABLISHMENT:
Any place, where the act of puncturing the skin to
insert jewelry, ink, or other foreign items through, into,
or under the skin are performed, in accordance with
The Tattoo and Body Piercing Establishment
Registration Act (410 ILCS 54) and The Illinois
Department of Public Health's Body Art Code (77 III.
Adm. Code 797). A salon or other similar facility that
engages in minor cosmetic procedures such as
microblading as an accessory use shall not be
considered a tattoo and body art establishment for
purposes of this Section. (Ord. 100-O-97; Ord. No. 3-
O-21 , § 1, 1-15-2021)
TERRACE: An uncovered outdoor surface attached to the building
and located between the building and the right-of-way.
When roofed, a terrace shall be considered a porch.
(Ord. No. 165-O-15 , § 10, 5-23-2016)
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TOWNHOUSE: See definition of Dwelling, Single-Family Attached
(Group, Row Or Town Houses).
TRADE
CONTRACTOR:
A building or portion thereof used for the housing of
where building and construction trade services are
provided to the public. "Trade contractor" shall include,
but will not be limited to, contractor offices, including
landscaper's showrooms, construction supplies and
storage including plumbing, heating, air conditioning,
and building equipment, materials, sales, and other
uses similar in nature and impact.
TRANSIT
ORIENTED
DEVELOPMENT
OR TOD:
A development pattern created around a transit station
that is characterized by higher density, mixed uses,
pedestrian environment, reduced parking, and a direct
and convenient access to the transit station. (Ord. No.
117-O-16 , § 10, 12-12-2016)
TOD AREA: The area that has the designation for an identified
transit station and the area around it. The area
provides for development that is compatible with and
supportive of public transit and a pedestrian-oriented
environment. (Ord. No. 117-O-16 , § 10, 12-12-2016)
TRANSIT STATION: The area including the platform which supports transit
usage and that is owned and/or operated by the transit
agency. (Ord. No. 117-O-16 , § 10, 12-12-2016)
TRANSITION
LANDSCAPE STRIP:
A designated area, located primarily along lot lines,
consisting of vegetative screening, earth berms or
mounds, fencing or decorative walls that creates a
transition between districts or incompatible uses. (All
transition landscape strips shall be designed and built
in accordance with the City's "Manual Of Design
Guidelines.")
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TRANSITIONAL
HEIGHT PLANE:
A two-dimensional, geometric plane that defines the
upper boundary (i.e., maximum permitted height) of
the buildable area of a higher intensity district that is
adjacent to a lower intensity residential district. The
effect of a transitional height plane (plane) is to
progressively lower the allowable building height of a
higher intensity district as one approaches that
district's boundary and the adjacent lower intensity
residential district. The plane does not supersede
other building height restrictions; it is an additional
height restriction that must be considered in
conjunction with any other height restrictions imposed.
A transitional height plane extends over the higher
intensity district, upward and away from all adjacent
lower intensity residential districts, as follows:
(A) The origin of the plane is a horizontal line in space
in the higher intensity district at the location of the
defined setback closest to the adjacent lower intensity
residential district, and having a height the same as
the defined maximum building height of the adjacent
lower intensity residential district.
(B) The plane extends orthogonally from this line of
origin away from the lower intensity residential district
and upward over the higher intensity district at an
elevation of forty-five degrees (45°) from horizontal, as
measured from the grade directly below the line of
origin.
(C) If the higher intensity district is adjacent to a lower
intensity residential district(s) on more than one (1)
side, transitional height planes must be calculated for
each such adjacent side. (Ord. 5-O-08)
TRANSITIONAL
SHELTER[12]:
A building, or portion thereof, in which sleeping
accommodations are provided on an emergency basis
for the temporarily homeless.
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TRANSITIONAL
TREATMENT
FACILITY[13]:
A facility licensed by the state of Illinois that provides
supervision, counseling and therapy through a
temporary living arrangement for individuals
recovering from addiction to alcohol or narcotic drugs
in order to facilitate their transition to independent
living. Residents of this facility have been previously
screened in another treatment setting and are
determined to be sober/drug free but require twenty-
four (24) hour staff supervision and a peer support
structure in order to strengthen their recovery/sobriety.
Transitional treatment facility shall not include any
facility for persons awaiting adjudication by any court
of competent jurisdiction or any facility for persons on
parole from correctional institutions.
URBAN FARM: Indoor or outdoor principal use that includes growing
plant products for wholesale or retail sales and may
include one (1) or more of the following: washing;
packaging; storage. Typical urban farms may include
growing beds, greenhouses, and orchards. (Ord. No.
81-O-14, § 2, 8-11-2014)
URBAN FARM,
ROOFTOP:
A rooftop operation that includes growing plant
products for wholesale or retail sales and may include
one (1) or more of the following: washing; packaging;
storage. Typical urban rooftop farms may include
growing beds, greenhouses, and orchards. (Ord. No.
81-O-14, § 2, 8-11-2014)
USE: The purpose or activity for which the land, building or
structure thereon is designed, arranged or intended, or
for which it is occupied or maintained.
USE, ALLOWED: Listed use either permitted or special, principal or
accessory.
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USE,
INSTITUTIONAL:
A use of land employed by public or quasi-public
organizations providing services to the public that
individuals cannot readily provide for themselves.
Institutional uses include, but are not limited to,
churches, cemeteries, hospitals, nursing homes,
libraries, museums, government buildings, facilities of
fraternal orders, school, community centers, schools or
homes for the disabled, religious retreats,
monasteries, convents, and group homes.
USE,
NONCONFORMING[1
4]:
A use of land, buildings, structures, or premises that
was lawfully established as of the date of the adoption
of this Ordinance and is not listed as a permitted use,
special use or a unique use, under the provisions of
this Ordinance.
USE, PERMITTED: Any use of land, buildings, structures or premises that
is a listed permitted use in the zoning district in which
such use is located.
USE, PRINCIPAL: The main use of land, building, or structure as
distinguished from a subordinate or accessory use.
USE, R1
RESIDENTIAL
PRESERVATION
UNIQUE:
A use determined by the City Council to be a
residential use which is not listed as an authorized
use, but that will be of substantial land use or
economic benefit to the City, whose authorization
would not be appropriate through a zoning
amendment. Such a land use may be approved only
as follows:
(A) It is in an R1 residential district;
(B) It is in a designated Evanston preservation district;
(C) It is in a structure designated by ordinance as an
Evanston landmark;
(D) The parcel for which application for the use is
made is a minimum of two (2) acres;
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(E) The parcel for which application for the use is
made is improved with a structure with a minimum
gross floor area of fourteen thousand five hundred
(14,500) square feet as defined in Subsection 6-3-7-
10(H) of this Title;
(F) Any multi-family structure for which the use is
approved must contain no more than four (4) dwelling
units. A development plan for an R1 residential
preservation unique use exception may provide for
more than one (1) principal use on a single zoning lot;
and
(G) All resultant dwelling units created shall have a
minimum floor area, as defined in this Section, of two
thousand (2,000) square feet. (Ord. 49-0-04)
USE, SPECIAL[15]: Any building, structure or use that, on the effective
date hereof, complies with the applicable regulations
governing special uses in the zoning districts in which
such building, structure, or use is located.
USE, TEMPORARY: A land use of a duration less than ninety (90) days or
as listed, allowed and regulated in Section 6-4-8-3 of
this Title. (Ord. 114-O-02)
USE, UNIQUE[16]: A use determined by the City Council, to be an
unusual one of a kind use that is not listed as an
authorized use, but that will be of substantial land use
or economic benefit to the City and whose
authorization would not be appropriate through a
zoning amendment. (Ord. 49-0-04)
VEHICLE
SALVAGE:
A place, structure, or activity, the principal use of
which is the salvaging of motorized vehicles, including
buses. "Vehicle salvage" shall not include automobile
and recreation vehicle sales, automobile repair
service, automobile service station establishments and
vehicle storage establishments.
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VEHICLE
STORAGE
ESTABLISHMENT:
A building, property, or activity, the principal use of
which is the storage of nondisabled motorized
vehicles, including buses. "Vehicle storage
establishment" shall not include automobile and
recreational vehicle sales, automobile repair service,
automobile service station establishments, and vehicle
salvage establishments.
VEHICLE TOWING
ESTABLISHMENTS:
A building, property, or activity, the principal use of
which is the retrieving or securing of distressed,
disabled, abandoned, or illegally parked motorized
vehicles.
WAREHOUSE: A building or portion thereof used for the storage of
goods and/or materials. This term shall include, but not
be limited to, commercial storage facilities,
miniwarehouses, and other uses similar in nature and
impact.
WHOLESALE
GOODS
ESTABLISHMENT:
A building, property, or activity, the use or purpose of
which is the sale of goods, products, or merchandise,
in bulk quantities to retailers or persons who will in turn
sell the goods, products, or merchandise directly to the
consumer. "Wholesale goods establishment" shall not
include any use or other type of establishment that is
otherwise listed specifically in a zoning district as a
permitted or a special use.
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WIRELESS
FACILITY:
Equipment at a fixed location that enables wireless
communications between user equipment and a
communications network, including: (i) equipment
associated with wireless communications; and (ii)
radio transceivers, antennas, coaxial or fiber-optic
cable, regular and backup power supplies, and
comparable equipment, regardless of technological
configuration. Wireless facility includes small wireless
facilities. Wireless facility does not include: (i) the
structure or improvements on, under, or within which
the equipment is collocated; or (ii) wireline backhaul
facilities, coaxial or fiber optic cable that is between
wireless support structures or utility poles or coaxial, or
fiber optic cable that is otherwise not immediately
adjacent to or directly associated with an antenna.
(Ord. No. 44-O-21 , § 2, 5-10-2021)
WIRELESS
SUPPORT
STRUCTURE:
A freestanding structure, such as a monopole; tower,
either guyed or self-supporting; billboard; or other
existing or proposed structure designed to support or
capable of supporting wireless facilities. Wireless
support structure does not include a utility pole. (Ord.
No. 44-O-21 , § 2, 5-10-2021)
YARD: An open space on a lot that is unoccupied and
unobstructed from its lowest level to the sky, except as
otherwise permitted in this Ordinance. A required yard
extends along a lot line and at right angles to such line
to a minimum depth or width specified in the yard
regulations for the district in which such lot is located.
YARD, FRONT: A yard extending along the full width of a front lot line
between side lot lines and from the front lot line to the
front building line in depth.
YARD, FRONT
REQUIRED (For
Review Of Fences
Only):
That area on a zoning lot between the front lot line,
two (2) side lot lines (interior or street), and the line
established by the front yard requirement of each
zoning district of Subsection 6-4-1-9(A)3 or (A)5 of this
Title (see Figure 6-18-3, "Zoning Lot Components," of
this Section).
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YARD, INTERIOR
SIDE REQUIRED (For
Review Of Fences
Only):
That area on a zoning lot between the interior side lot
line, the line established by the front yard requirement
of each zoning district or Subsection 6-4-1-9(A)3 or
(A)5 of this Title, the line established by the rear yard
requirement of each zoning district, and the line
established by the side yard requirement of each
zoning district (see Figure 6-18-3, "Zoning Lot
Components," of this Section). (Ord. 15-O-99)
YARD, REAR: The portion of the yard on the same lot with the
principal building located between the building and the
rear lot line extending for the full width of the lot.
YARD, REAR
REQUIRED (For
Review Of Fences
Only):
For zoning lots that are not also corner lots, that are on
a zoning lot between the rear lot line, two (2) side lot
lines, and the line established by the rear yard
requirement of each zoning district. For zoning lots
that are also corner lots, that area on a zoning lot
between the rear lot line, the interior side lot line, the
line established by the side yard abutting a street
requirement of each zoning district, and the line
established by the rear yard requirement of each
zoning district (see Figure 6-18-3, "Zoning Lot
Components," of this Section). (Ord. 9-0-01).
YARD, SIDE: A yard extending along a side lot line between the
front and rear yards, except that a side yard abutting a
street shall be defined as the yard extending along a
side lot line between the front yard and the rear lot
lines.
YARD, STREET SIDE
REQUIRED (For
Review
Of Fences Only):
That area on a zoning lot between the street side lot
line, the line established by the front yard requirement
of each zoning district or Subsection 6-4-1-9(A)3 or
(A)5 of this Title, the rear lot line, and the line
established by the side yard abutting a street
requirement of each zoning district (see Figure 6-18-3,
"Zoning Lot Components," of this Section). (Ord. 9-0-
01)
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YARD WASTE
TRANSFER
FACILITY:
A nongovernmental facility that accepts yard waste, as
defined in City Code Section 8-4-1, as amended,
and/or landscape waste, as defined in 415 ILCS
5/3.270, as amended, for sorting and/or consolidation
prior to transfer to an off-site recycling and/or
composting facility. Yard/landscape waste shall remain
onsite before such transfer for no longer than twenty-
four (24) hours or other time period designated in 415
ILCS 5/39.2(o), as amended. Composting onsite is
prohibited. Any mechanical facilities used for the
processing of such yard/landscape waste must be
incidental in nature. (Ord. No. 46-O-13, § 2, 5-28-
2013)
ZIGGURAT
SETBACK:
A design characteristic in three-dimension (3-D) that
forms one (1) or more setbacks to a vertical plain.
ZONING
ADMINISTRATOR:
The staff person or persons to whom the
administrative responsibilities under this Ordinance are
assigned by the director of planning and zoning.
ZONING MAP: The official map delineating the boundaries of the
zoning districts established in Section 6-7-2 of this
Title.
SECTION 2: City Code Section 6-8-2-4 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-2-4 - SPECIAL USES.
The following uses may be allowed in the R1 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed and Breakfast Establishments," of this Title).
Billboard.
Cemetery.
Child residential care home.
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Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Education institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Planned development (subject to the requirements of Section 6-8-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public utility.
Religious institution.
Residential care home—Category II (subject to the general requirements
of Section 6-4-4, "Residential Care Homes and Residential Residential
Care Homes," of this Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 3: City Code Section 6-8-3-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-3-3 - SPECIAL USES.
The following uses may be allowed in the R2 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed And Breakfast Establishments," of this Title).
Billboard.
Cemetery.
Child residential care home.
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Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Education institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Planned development (subject to the requirements of Section 6-8-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public utility.
Religious institution.
Residential care homes—Category II (subject to the general requirements
of Section 6-4-4, "Residential Care Homes and Residential Residential
Care Homes," of this Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 4: City Code Section 6-8-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-4-3 - SPECIAL USES.
The following uses may be allowed in the R3 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed And Breakfast Establishments," of this Title).
Billboard.
Cemetery.
Child residential care home.
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Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Educational institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Planned development (subject to the requirements of Section 6-8-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public utility.
Religious institution.
Residential care homes—Category II (subject to the general requirements
of Section 6-4-4, "Residential Care Homes and Residential Residential
Care Homes," of this Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 5: City Code Section 6-8-5-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-5-3 - SPECIAL USES.
The following uses may be allowed in the R4 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Assisted living facility.
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed And Breakfast Establishments," of this Title).
Billboard.
Cemetery.
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Child residential care home.
Community center—Public.
Congregate housing.
Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Educational institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Independent living facility.
Long term care facility.
Membership organization.
Office (subject to the general requirements of Section 6-8-1-11, "Special
Conditions For Office Uses," of this Title).
Planned development (subject to the requirements of Section 6-3-6,
"Planned Developments," of this Title and Section 6-8-1-10, "Planned
Developments," of this Chapter).
Public utility.
Recreation center—Public.
Religious institution.
Retirement community.
Retirement home.
Retirement hotel.
Rooming house.
Shelter care home.
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Transitional shelter (subject to the requirements of Section 6-3-5-11,
"Additional Standards For A Special Use For Transitional Shelters," of this
Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
Transitional treatment facility—Category II (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 6: City Code Section 6-8-6-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-6-3 - SPECIAL USES.
The following uses may be allowed in the R4a district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Assisted living facility.
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed And Breakfast Establishments," of this Title).
Billboard.
Cemetery.
Child residential care home.
Community center—Public.
Congregate housing.
Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Dwellings (any increase in the number of dwellings on a single zoning lot
above the number legally existing on the effective date hereof, or any
Page 68 of 123
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dwelling other than a single-family dwelling on a zoning lot created after
the effective date hereof).
Educational institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Independent living facility.
Long term care facility.
Membership organization.
Office (subject to the general requirements of Section 6-8-1-11, "Special
Conditions For Office Uses," of this Chapter).
Planned development (subject to the requirements of Section 6-3-6,
"Planned Developments," of this Title and Section 6-8-1-10, "Planned
Developments," of this Chapter).
Public utility.
Recreation center—Public.
Religious institution.
Retirement community.
Retirement home.
Retirement hotel.
Rooming house.
Shelter care home.
Transitional shelter (subject to the requirements of Section 6-3-5-11,
"Additional Standards For A Special Use For Transitional Shelters," of this
Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
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Transitional treatment facility—Category II (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 7: City Code Section 6-8-7-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-7-3 - SPECIAL USES.
The following uses may be allowed in the R5 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Assisted living facility.
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed And Breakfast Establishments," of this Title).
Billboard.
Child residential care home.
Community center—Public.
Congregate housing.
Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Educational institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Independent living facility.
Long term care facility.
Membership organization.
Office (subject to the general requirements of Section 6-8-1-11, "Special
Conditions For Office Uses," of this Chapter).
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Planned development (subject to the requirements of Section 6-3-6,
"Planned Developments," of this Title and Section 6-8-1-10, "Planned
Developments," of this Chapter).
Public utility.
Recreation center—Public.
Religious institution.
Retirement community.
Retirement home.
Retirement hotel.
Rooming house.
Shelter care home.
Transitional shelter (subject to the requirements of Section 6-3-5-11,
"Additional Standards For A Special Use For Transitional Shelters," of this
Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
Transitional treatment facility—Category II (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 8: City Code Section 6-8-8-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-8-8-3 - SPECIAL USES.
The following uses may be allowed in the R6 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Apartment hotel.
Assisted living facility.
Bed and breakfast establishments (subject to the general requirements of
Section 6-4-7, "Bed And Breakfast Establishments," of this Title).
Page 71 of 123
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Billboard.
Child residential care home.
Community center—Public.
Congregate housing.
Cultural facility.
Daycare center—Adult (subject to the general requirements of Section 6-
4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section 6-
4-2, "Child Daycare Homes," of this Title).
Educational institution—Private.
Efficiency home (when additional zoning relief is requested, subject to the
general requirements of Section 6-8-1-14, "Efficiency Homes," of this
Title).
Independent living facility.
Long term care facility.
Membership organization.
Office (subject to the general requirements of Section 6-8-1-11, "Special
Conditions For Office Uses," of this Chapter).
Planned development (subject to the requirements of Section 6-8-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public utility.
Recreation center—Public.
Religious institution.
Retirement community.
Retirement home.
Retirement hotel.
Rooming house.
Page 72 of 123
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Shelter care home.
Transitional shelter (subject to the requirements of Section 6-3-5-11,
"Additional Standards For A Special Use For Transitional Shelters," of this
Title).
Transitional treatment facility—Category I (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
Transitional treatment facility—Category II (subject to the general
requirements of Section 6-4-5, "Transitional Treatment Facilities," of this
Title).
SECTION 9: City Code Section 6-9-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-9-2-3 - SPECIAL USES.
The following uses may be allowed in the B1 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses."
Animal hospital.
Aquaponics.
Banquet hall.
Bed and breakfast establishments.
Billboard.
Boarding house.
Business or vocational school.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult.
Daycare center—Child.
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Daycare center—Domestic animal.
Dwelling—Multiple-family.
Dwelling—Single-family detached.
Food store establishment.
Funeral services excluding on-site cremation.
Government institutions.
Kennel.
Membership organization.
Micro-Distillery.
Open sales lot.
Planned development.
Public utility.
Religious institution.
Resale establishment.
Residential care home—Category II.
Urban farm, rooftop.
Uses permitted pursuant to Section 6-9-2-2 of this Chapter and this
Section exceeding seven thousand five hundred (7,500) square feet.
SECTION 10: City Code Section 6-9-3-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-9-3-3 - SPECIAL USES.
The following uses may be allowed in the B2 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Animal hospital.
Page 74 of 123
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Aquaponics.
Assisted living facility.
Banquet hall.
Billboard.
Boarding house.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Commercial outdoor recreation.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirement of Section 6-
4-2, "Child Daycare Homes," of this Title).
Daycare center—Domestic animal.
Drive-through facility (accessory or principal).
Dwelling—Multiple-family.
Food store establishment.
Funeral services excluding on-site cremation.
Independent living facility.
Kennel.
Long-term care facility.
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Membership organization.
Micro-Distillery.
Open sales lot.
Planned development (subject to the requirements of Section 6-9-1-9,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public utility.
Resale establishment.
Residential care home—Category II (subject to the requirements of
Section 6-4-4, "Residential Care Homes and Residential Residential
Care Homes," of this Title).
Retirement home.
Retirement hotel.
Sheltered care home.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Trade contractor (provided there is no outside storage).
Transitional treatment facility—Category III (subject to the requirements
of Section 6-4-5, "Transitional Treatment Facilities," of this Title).
Urban farm, rooftop.
Uses permitted pursuant to Sections 6-9-3-2 of this Chapter and this
Section exceeding twenty thousand (20,000) square feet.
SECTION 11: City Code Section 6-9-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-9-4-3 - SPECIAL USES.
The following uses may be allowed in the B3 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
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Animal hospital.
Aquaponics.
Assisted living facility.
Automobile service station.
Banquet hall.
Billboard.
Boarding house.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Commercial outdoor recreation.
Commercial parking lots.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3, "Adult Daycare Homes," of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2, "Child Daycare Homes," of this Title).
Daycare center—Domestic animal.
Drive-through facility (accessory or principal).
Dwelling—Multiple-family.
Food store.
Funeral services excluding on-site cremation.
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Independent living facility.
Kennel.
Long-term care facility.
Membership organization.
Micro-Distillery.
Open sales lot.
Planned development (subject to the requirements of Section 6-9-1-9,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public utility.
Recording studio.
Religious institution.
Resale establishment.
Residential care home—Category II (subject to the requirements of
Section 6-4-4, "Residential Care Homes and Child Residential Care
Homes," of this Title).
Retirement home.
Retirement hotel.
Sheltered care home.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Trade contractor (provided there is no outside storage).
Transitional shelters (subject to the requirements of Section 6-3-5-11,
"Additional Standards for a Special Use for Transitional Shelters," of this
Title).
Transitional treatment facility—Category III (subject to the requirements
of Section 6-4-5, "Transitional Treatment Facilities," of this Title).
Urban farm, rooftop.
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SECTION 12: City Code Section 6-9-5-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-9-5-3 - SPECIAL USES.
The following uses may be allowed in the B1a business district, subject to the provisions
set forth in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Animal hospital.
Aquaponics.
Banquet hall.
Billboard.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Commercial outdoor recreation.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult.
Daycare center—Child.
Daycare center—Domestic animal.
Drive-through facility (accessory or principal).
Dwelling—Multiple-family.
Food store establishment.
Funeral services, excluding on-site cremation.
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Independent living facility.
Kennel.
Membership organization.
Micro-Distillery.
Planned development.
Public utility.
Resale establishment.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Trade contractor (provided there is no outside storage).
Urban farm, rooftop.
Uses permitted pursuant to Section 6-9-5-2 of this Chapter and this
Section exceeding twenty thousand (20,000) square feet.
Vocational training facility.
SECTION 13: City Code Section 6-10-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-10-2-3 - SPECIAL USES.
The following uses may be allowed in the C1 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Animal hospital.
Aquaponics.
Automobile repair service establishment.
Automobile service station.
Banquet hall.
Billboard.
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Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Car wash.
Commercial outdoor recreation.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3 of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
Daycare center—Domestic animal.
Drive-through facility (accessory or principal).
Funeral services excluding on-site cremation.
Hotel.
Kennel.
Media broadcasting station.
Membership organization.
Micro-Distillery.
Open sales lot.
Planned development (subject to the requirements of Section 6-10-1-9
of this Chapter and Section 6-3-6 of this Title).
Resale establishment.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
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Trade contractor (provided there is no outside storage).
Urban farm, rooftop.
Wholesale goods establishment.
SECTION 14: City Code Section 6-10-3-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-10-3-3 - SPECIAL USES.
The following uses may be allowed in the C1a district, subject to the provisions set forth
in Section 6-3-5 of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Animal hospital.
Aquaponics.
Assisted living facility.
Banquet hall.
Billboard.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Commercial outdoor recreation.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3 of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
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Drive-through facility (accessory only).
Dwelling—Multiple-family.
Food store establishment.
Funeral services excluding on-site cremation.
Independent living facility.
Long-term care facility.
Media broadcasting station.
Membership organization.
Micro-Distillery.
Open sales lot.
Planned development (subject to the requirements of Section 6-10-1-9
of this Chapter and Section 6-3-6 of this Title).
Recording studio.
Resale establishment.
Residential care home—Category I (when located above the ground
floor and subject to the general requirements of Section 6-4-4 of this
Title).
Residential care home—Category II (subject to the general
requirements of Section 6-4-4 of this Title).
Retirement hotel.
Sheltered care home.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Transitional shelter (subject to the requirements of Section 6-3-5-11 of
this Title).
Urban farm, rooftop.
Wholesale goods establishment.
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SECTION 15: City Code Section 6-10-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-10-4-3 - SPECIAL USES.
The following uses may be allowed in the C2 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Animal hospital.
Aquaponics.
Automobile body repair establishment.
Banquet hall.
Billboard.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Car wash.
Commercial parking garage.
Commercial parking lot.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3 of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
Daycare center—Domestic animal.
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Drive-through facility (accessory or principal).
Hotel.
Kennel.
Media broadcasting station.
Membership organization.
Micro-Distillery.
Open sales lot.
Payday loan or consumer loan establishment (subject to the distance
and general requirements set forth in Section 6-18-3, "Definitions," of
this Title under "Payday Loan or Consumer Loan Establishment").
Planned development (subject to the requirements of Section 6-10-1-9,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Resale establishment.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Urban farm, rooftop.
SECTION 16: City Code Section 6-11-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-11-2-3 - SPECIAL USES.
The following uses may be allowed in the D1 district, subject to the provisions set forth
in Section 6-3-5 of this Title:
Assisted living facility.
Banquet hall.
Billboard.
Boarding house.
Business or vocational school.
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Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3 of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
Drive-through facility (accessory or principal).
Educational institution—Private.
Educational institution—Public.
Funeral services excluding on site cremation.
Independent living facility.
Long term care facility.
Neighborhood garden.
Open sales lot.
Planned development (subject to the requirements of Section 6-11-1-10
of this Chapter and Section 6-3-6 of this Title).
Resale establishment.
Retirement home.
Retirement hotel.
Sheltered care home.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
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Transitional shelter (subject to the special requirements of Section 6-3-
5-11 of this Title).
Urban farm, rooftop.
Wholesale goods establishment.
SECTION 17: City Code Section 6-11-3-4 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-11-3-4 - SPECIAL USES.
The following uses may be allowed in the D2 district, subject to the provisions set forth
in Section 6-3-5 of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Assisted living facility (when located above the ground floor).
Banquet hall.
Billboard.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Convenience store.
Craft alcohol production facility.
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
Educational institution—Private.
Educational institution—Public.
Independent living facility (when located above the ground floor).
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Neighborhood garden.
Open sales lot.
Performance entertainment venue.
Planned development (subject to the requirements of Section 6-11-1-10
of this Chapter and Section 6-3-6 of this Title).
Religious institution.
Resale establishment.
Residential care home—Category II (when located above the ground
floor and subject to the general requirements of Section 6-4-4 of this
Title).
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Urban farm, rooftop.
SECTION 18: City Code Section 6-11-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-11-4-3 - SPECIAL USES.
The following uses may be allowed in the D3 district, subject to the provisions set forth
in Section 6-3-5 of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Apartment hotel.
Assisted living facility (when located above the ground floor).
Banquet hall.
Billboard.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
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Cannabis infuser.
Cannabis transporter.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3 of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
Drive-through facility (accessory or principal).
Educational institution—Private.
Educational institution—Public.
Independent living facility (when located above the ground floor).
Neighborhood garden.
Open sales lot.
Performance entertainment venue.
Planned development (subject to the requirements of Section 6-11-1-10
of this Chapter and Section 6-3-6 of this Title).
Religious institution.
Resale establishment.
Residential care home—Category II (when located above the ground
floor and subject to the general requirements of Section 6-4-4 of this
Title).
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Urban farm, rooftop.
SECTION 19: City Code Section 6-11-5-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
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6-11-5-3 - SPECIAL USES.
The following uses may be allowed in the D4 district, subject to the provisions set forth
in Section 6-3-5 of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Assisted living facility (when located above the ground floor).
Banquet hall.
Billboard.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Commercial parking garage.
Convenience store.
Craft alcohol production facility.
Daycare center—Adult (subject to the general requirements of Section
6-4-3 of this Title).
Daycare center—Child (subject to the general requirements of Section
6-4-2 of this Title).
Drive-through facility (accessory or principal).
Educational institution—Private.
Educational institution—Public.
Funeral services excluding on site cremation.
Independent living facility (when located above the ground floor).
Neighborhood garden.
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Open sales lot.
Performance entertainment venue.
Planned development (subject to the requirements of Section 6-11-1-10
of this Chapter and Section 6-3-6 of this Title).
Religious institution.
Resale establishment.
Residential care home—Category II (when located above the ground
floor and subject to the general requirements of Section 6-4-4 of this
Title).
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Urban farm, rooftop.
SECTION 20: City Code Section 6-12-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended a s follows:
6-12-2-3 - SPECIAL USES.
The following special uses may be permitted in the RP district, subject to the provisions
set forth in Section 6-3-5 of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Banquet hall.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Craft alcohol production facility.
Daycare center—Domestic animal.
Page 91 of 123
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Kennel.
Open sales lot.
Outdoor storage.
Performance entertainment venue.
Planned developments (subject to the requirements of Section 6-3-6 of
this Title and Section 6-12-1-7 of this Chapter).
Resale establishment.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Urban farm, rooftop.
SECTION 21: City Code Section 6-13-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-13-2-3 - SPECIAL USES.
The following uses may be allowed in the MU district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Aquaponics.
Automobile repair service establishment.
Automobile service station.
Banquet hall.
Billboard.
Brew pub.
Cannabis craft grower.
Cannabis infuser.
Cannabis processor.
Cannabis transporter.
Page 92 of 123
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Commercial parking garage.
Commercial parking lot.
Funeral services excluding on site cremation.
Industrial service establishment.
Planned development (subject to the requirements of Section 6-13-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Public transportation center.
Trade contractor.
Transitional shelter (subject to the special requirements of Section 6-3-
5-11, "Additional Standards for a Special Use for Transitional Shelters,"
of this Title).
Transitional treatment facility—Category I (subject to the requirements
of Section 6-4-5, "Transitional Treatment Facilities," of this Title).
Transitional treatment facility—Category II (subject to the requirements
of Section 6-4-5, "Transitional Treatment Facilities," of this Title).
Urban farm, rooftop.
Warehouse establishment.
SECTION 22: City Code Section 6-13-3-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-13-3-3 - SPECIAL USES.
The following uses may be allowed in the MUE district, subject to the provisions set
forth in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Aquaponics.
Automobile repair service establishment.
Automobile service station.
Page 93 of 123
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Banquet hall.
Billboard.
Brew pub.
Cannabis craft grower.
Cannabis infuser.
Cannabis processor.
Cannabis transporter.
Car wash.
Commercial outdoor recreation.
Community center.
Cultural facility.
Daycare center—Domestic animal.
Dwelling—Single-family attached.
Dwelling—Single-family detached.
Dwelling—Two-family.
Dwellings—Multiple-family.
Funeral services excluding on site cremation.
Kennel.
Media broadcasting tower.
Planned development (subject to the requirements of Section 6-13-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Recreation center.
Religious institution.
Residential care home—Category I (subject to the requirements of
Section 6-4-4, "Residential Care Homes and Child Residential Care
Homes," of this Title).
Page 94 of 123
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Residential care home—Category II (subject to the requirements of
Section 6-4-4, "Residential Care Homes and Child Residential Care
Homes," of this Title).
Transitional shelter (subject to the special requirements of Section 6-3-
5-11, "Additional Standards for a Special Use for Transitional Shelters,"
of this Title).
Transitional treatment facility—Category I (subject to the requirements
of Section 6-4-5, "Transitional Treatment Facilities," of this Title).
Transitional treatment facility—Category II (subject to the requirements
of Section 6-4-5, "Transitional Treatment Facilities," of this Title).
Urban farm, rooftop.
SECTION 23: City Code Section 6-13-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-13-4-3 - SPECIAL USES.
The following uses may be allowed in the MXE district, subject to the provisions set
forth in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Aquaponics.
Automobile repair service establishment.
Automobile service station.
Banquet hall.
Billboard.
Brew pub.
Cannabis craft grower.
Cannabis infuser.
Cannabis processor.
Cannabis transporter.
Page 95 of 123
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Car wash.
Commercial outdoor recreation.
Commercial parking garage.
Commercial parking lot.
Community center.
Cultural facility.
Daycare center—Domestic animal.
Educational institution—Private.
Funeral services excluding on site cremation.
Kennel.
Media broadcasting tower.
Planned development.
Recreation center.
Religious institution.
Resale establishment.
Transitional shelter.
Transitional treatment facility—Category I.
Transitional treatment facility—Category II.
Urban farm, rooftop.
SECTION 24: City Code Section 6-14-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-14-2-3 - SPECIAL USES.
The following uses may be allowed in the I1 district, subject to the provisions set forth in
Section 6-3-5, "Special Uses," of this Title:
Aquaponics.
Billboard.
Page 96 of 123
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Business or vocational school.
Cannabis cultivation center.
Car wash.
Daycare center—Domestic animal.
Firearm range (located more than three hundred fifty (350) feet from any
R1, R2, R3 district, or located more than three hundred fifty (350) feet
from any school, child daycare facility, or public park in any zoning
district as measured from lot line to lot line).
Heavy cargo and freight terminal.
Heavy manufacturing.
Kennel.
Live-work units (subject to the general requirements of Section 6-4-13 of
this Title).
Media broadcasting towers.
Open sales lot.
Outdoor storage (when covering more than thirty percent (30%) of an
interior side yard or as a principal use).
Pharmaceutical manufacturing.
Planned developments (subject to the requirements of Section 6-14-1-
10, "Planned Developments," of this Chapter and Section 6-3-6,
"Planned Developments," of this Title).
Retail goods establishment.
Retail service establishment.
Urban farm.
Urban farm, rooftop.
SECTION 25: City Code Section 6-14-3-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-14-3-3 - SPECIAL USES.
Page 97 of 123
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The following uses may be allowed in the I2 district, subject to the provisions set fo rth in
Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Aquaponics.
Automobile storage lot.
Billboard.
Brew pub.
Business or vocational school.
Cannabis cultivation center.
Car wash.
Daycare center—Domestic animal.
Firearm range (located more than three hundred fifty (350) feet from any
R1, R2, R3 district, or located more than three hundred fifty (350) feet
from any school, child daycare facility, or public park in any zoning
district as measured from lot line to lot line).
Heavy cargo and freight terminal.
Heavy manufacturing.
Kennel.
Live-work units (subject to the general requirements of Section 6-4-13 of
this Title).
Media broadcasting tower.
Open sales lot.
Outdoor storage (when covering more than thirty percent (30%) of an
interior side yard or as a principal use).
Pharmaceutical manufacturing.
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Planned developments (subject to the requirements of Section 6-14-1-
10, "Planned Developments," of this Chapter and Section 6-3-6,
"Planned Developments," of this Title).
Recycling center.
Restaurant—Type 1.
Retail goods establishment.
Retail service establishment.
Special education institution—Public.
Urban farm.
Urban farm, rooftop.
SECTION 26: City Code Section 6-14-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-14-4-3 - SPECIAL USES.
The following uses may be allowed in the I3 district, subject to the provisions set forth in
Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Aquaponics.
Billboard.
Brew pub.
Business or vocational school.
Cannabis cultivation center.
Car wash.
Daycare center—Domestic animal.
Firearm range (located more than three hundred fifty (350) feet from any
R1, R2, R3 district, or located more than three hundred fifty (350) feet
from any school, child daycare facility, or public park in any zoning
district as measured from lot line to lot line).
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Heavy cargo and freight terminal.
Kennel.
Media broadcasting tower.
Open sales lot.
Planned developments (subject to the requirements of Section 6-14-1-
10, "Planned Developments," of this Chapter and Section 6-3-6,
"Planned Developments," of this Title).
Restaurant—Type 1.
Urban farm.
Urban farm, rooftop.
Yard waste transfer facility.
SECTION 27: City Code Section 6-15-2-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-2-3 - SPECIAL USES.
The following uses may be allowed in the O1 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
Administrative review uses, pursuant to Section 6-3-5-16(B) "Applicable
Uses".
Banquet hall.
Billboard.
Business or vocational school.
Cannabis craft grower.
Cannabis dispensary (subject to the general requirements of Section 6-
4-11 of this Title).
Cannabis infuser.
Cannabis transporter.
Child daycare centers.
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Commercial parking garage.
Commercial parking lot.
Drive-through facility (accessory only).
Dwelling, multiple-family.
Media broadcasting station.
Open sales lot.
Planned development (subject to the requirements of Section 6-15-1-9,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Retail goods establishment.
Retail services establishment.
Tattoo and body art establishment (subject to the general requirements
of Section 6-4-12 of this Title).
Urban farm, rooftop.
SECTION 28: City Code Section 6-15-3-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-3-3 - SPECIAL USES.
The following uses may be allowed in the T1 District, subject to the provisions set forth
in Section 6-3-5 of this Title:
Administrative office (college and university).
Bed and breakfast establishment (subject to the general requirements of
Section 6-4-7 of this Title).
Billboard.
Business or vocational school.
Departmental staff office (college and university).
Educational institutions - private.
Faculty offices (college and university).
Page 101 of 123
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Parking areas containing more than five (5) parking spaces and accessory
to T1 transitional campus districts.(Ord. 8-O-95)
Parking lot (when accessory to a principal use located in the U-2 university
athletic facility district).
Residential care home [21] - Category II (subject to the general
requirements of Section 6-4-4 of this Title).
Student religious organization meeting house.(Ord. 20-0-97)
Transitional treatment facility - Category I (subject to the requirements of
Section 6-4-5 of this Title).
Transitional treatment facility - Category II (subject to the requirements of
Section 6-4-5 of this Title).
Planned development (subject to the requirements of Section 6-15-1-9
and Section 6-3-6 of this Title).
SECTION 29: City Code Section 6-15-4-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-4-3 - SPECIAL USES.
The following uses may be allowed in the T2 district, subject to provisions set forth in
Section 6-3-5, "Special Uses":
Bed and breakfast establishment (subject to the general requirements of
Section 6-4-7, "Bed and Breakfast Establishments").
Billboard.
Business or vocational school.
Classroom facility (college and university).
Cultural facility.
Day care center - Adult (subject to the general requirements of Section 6-
4-3, "Adult Day Care Homes").
Day care center - Child (subject to the general requirements of Section 6-
4-2, "Child Day Care Homes").
Dormitory (college and university).
Page 102 of 123
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Dwelling - Fraternity/Sorority (college and university).
Dwelling - Multiple-family.
Educational institution - private.
Government institution.
Indoor recreation facility (college and university).
Outdoor recreation facility (college and university).
Parking areas containing more than five (5) parking spaces and accessory
to T2 transitional campus districts.(Ord. 8-O-95)
Public utility.
Religious institutions.
Residential Care Home - Category II (subject to the general requirements
of Section 6-4-4, "Residential Care Homes").
Scoreboards (college and university).
Transitional shelters (subject to the requirements of Section 6-3-5-11,
"Additional Standards for a Special Use for Transitional Shelters").
Transitional treatment facility - Category I (subject to the requirements of
Section 6-4-5, "Transitional Treatment Facility").
Transitional treatment facility - Category II (subject to the requirements of
Section 6-4-5, "Transitional Treatment Facility").
Planned development (subject to the requirements of Section 6-15-1-9
and Section 6-3-6, "Planned Developments").
SECTION 30: City Code Section 6-15-5-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-5-3 - SPECIAL USES.
The following uses may be allowed in the U1 district, subject to provisions set forth in
Section 6-3-5 of this Title:
Billboard.
Cultural facility.
Page 103 of 123
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Daycare center — adult (subject to the general requirements of Section 6-
4-3 of this Title).
Daycare center — child (subject to the general requirements of Section 6-
4-2 of this Title).
Membership organization.
Parking lot (college and university).
Parking structure (college and university).
Planned development (subject to the requirements of Section 6-15-1-9 of
this Chapter and Section 6-3-6 of this Title).
Religious institutions.
Restaurant — type 1, when an accessory use to a college or university.
SECTION 31: City Code Section 6-15-6-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-6-3 - SPECIAL USES.
The following uses may be allowed in the U1a district, subject to provisions set forth in
Section 6-3-5 of this Title:
Billboard.
Cultural facility.
Daycare center — adult (subject to the general requirements of Section 6-
4-3 of this Title).
Daycare center — child (subject to the general requirements of Section 6-
4-2 of this Title).
Membership organization.
Planned development (subject to the requirements of Section 6-15-1-9 of
this Chapter and Section 6-3-6 of this Title).
Religious institutions.
SECTION 32: City Code Section 6-15-7-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
Page 104 of 123
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6-15-7-3 - SPECIAL USES.
The following special uses may be permitted in the U2 district, subject to the provisions
set forth in Chapter 3 of this Title:
Administrative office (college and university).
Billboard.
Classroom facility (college and university).
Departmental staff office (college and university).
Faculty offices (college and university).
Government institution.
Parking lot (college and university).
Parking structure (college and university).
Planned development (subject to the requirements of Section 6-15-1-9 of
this Chapter and Section 6-3-6 of this Title).
Public utility.
Scoreboard.
SECTION 33: City Code Section 6-15-8-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-8-3 - SPECIAL USES.
The following special uses may be permitted in the U3 district, subject to the provisions
set forth in Section 6-3-5 of this Title:
Billboard.
Planned development (subject to the requirements of Section 6-15-1-9 of
this Chapter and Section 6-3-6 of this Title).
Public utility.
SECTION 34: City Code Section 6-15-8-3 “Special Uses” of the Evanston
City Code of 2012, as amended, is hereby further amended as follows:
6-15-9-3 - SPECIAL USES.
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The following special uses shall be permitted in the OS district:
Billboard.
Cemetery (including accessory structures such as, but not limited to:
mausoleums, columbariums, crematories, and chapels).
Zoological garden.
SECTION 35: City Code Section 6-15-10-7 “Special Uses” of the
Evanston City Code of 2012, as amended, is hereby further amended as follows:
6-15-10-7 - SPECIAL USES.
The following uses may be allowed in the oH district su bject to the general provisions
set forth in Section 6-3-5 of this Title, and the special provisions contained herein:
Any expansion or change in a hospital service or program causing the
average number of patients treated daily at such hospital as reported in
the current annual hospital report to exceed by ten percent (10%) the
average daily number of patients treated in 1978: Evanston Hospital,
1070; St. Francis Hospital, 702.
Any new construction that constitutes a physical expansion to the gross
floor area of any hospital building.
Billboard.
Cannabis dispensary (subject to the general requirements of Section 6-4-
11 of this Title).
Clinics, provided they shall not be used for the private, for-profit practice of
medicine.
Commercial parking garage.
Daycare centers - adult (subject to the general requirements of Section 6-
4-3 of this Title).
Daycare centers - child (subject to the general requirements of Section 6-
4-2 of this Title).
Heliports (hospital).
Private utility substations and transmission facilities.
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Short-term residential facilities operated by a hospital.
Staff examination rooms provided they shall not be used for the private,
for-profit practice of medicine.
Tattoo and body art establishment (subject to the general requirements of
Section 6-4-12 of this Title).
SECTION 36: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 37: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 38: This ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
SECTION 39: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this
Ordinance is severable.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
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March 9, 2022 Land Use Commission Meeting
MEETING MINUTES EXCERPT
LAND USE COMMISSION
Wednesday, March 9, 2022
7:00 PM
Via Virtual Meeting
Members Present: Myrna Arevalo, Violetta Cullen, George Halik, John Hewko,
Jeanne Lindwall, ,Kiril Mirintchev, Max Puchtel, Matt Rodgers, Kristine Westerberg
Members Absent: Brian Johnson
Staff Present: Melissa Klotz, Meagan Jones, Katie Ashbaugh, Brian George
Presiding Member: Matt Rodgers
_____________________________________________________________________
Discussion
A. Sign & Billboard Regulation
City initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code,
to discuss the regulation of signage and billboards throughout the city. This item
is for discussion only; no action will be taken, per Section 6 -3-4-6 of the Evanston
Zoning Ordinance and Ordinance 92-O-21.
Ms. Klotz explained that the discussion on this item was to move sign regulations to the
Zoning Code and in doing so, determine the best way to handle variations from the sign
regulations. There is also a referral from Council to consider al lowing billboards within
the City.
Chair Rodgers stated that he is fine with moving the regulations to the Zoning Code but
further consideration needs to be taken in how to determine major versus minor
variations from the code to make sure those cases are not taking up too much of the
Commission’s time.
Ms. Ashbaugh responded that she did not observe tiered variation options in other
municipalities. If the City does this it could be a similar mechanism as the existing minor
versus major process. She added that she does not anticipate the volume being great
and explained the current sign regulations and what would likely need to come before
the Land Use Commission.
Commissioner Lindwall expressed that the City should prohibit billboards. Green Bay
Road is private Union Pacific property. She then suggested having DAPR be the
deciding body and using the Land Use Commission for appeals; the level of detail
required for sign reviews is not something the Land Use Commission should be a part
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March 9, 2022 Land Use Commission Meeting
of. Ms. Klotz responded that there is a referral from the City Council that suggests
formatting changes to DAPR which would make the current sign review process
infeasible. Ms. Ashbaugh added that it is not uncommon for Plan Commissions or
equivalent review commissions to review signage.
Ms. Klotz stated that there seems to be concern that there may be too much possible
Commission time being spent on sign variations and suggested that staff review the
number of variations that have occurred in recent past to quantify how many variation
reviews may be needed; there may also be regulations identified to create a minor
variation cut-off, however, she is leary of that option because signage is a very hot topic
and controversial items may still come to the Commission.
Chair Rodgers stated that some small variations from the code are not concerning
versus, for example, a business wishing to erect a large illuminated sign which may
have a greater impact on the neighborhood. If there is some way to get projects to do
signage as part of a larger plan within their Special Use or Planned Development
applications instead of as an afterthought that would be optimal, especially if there are a
number of signs proposed for a project..
Commissioner Mirintchev expressed confusion that the Code in some places references
the Sign Review and Appearance Board and a Sign Administrator. Ms. Klotz clarified
that this is old language that would be updated as DAPR currently acts as the sign
reviewing body. Commissioner Mirintchev then stated that he agrees with previous
comments that billboards are not appropriate and that he would be ok if the Zoning
Administrator determines what signs need to come before the Commission for
additional review.
Commissioner Halik stated that he agrees that DAPR and the Zo ning Administrator
should be the first groups to review then, if needed, referred to the Land Use
Commission. He explained that there are a number of factors in signage that he would
prefer be reviewed in that process. He then added he also agrees tha bill boards should
not be permitted. Chair Rodgers agreed and explained that staff should be provided
some guidance on what the process would be so that there is some level of
predictability for applicants and staff.
Commissioner Lindwall suggested the Commission handle sign reviews similarly to how
appeals of the Administrator’s decision are handled for other zoning decisions. Staff
deals with this daily and understands the nuances of changes of use and business
regulations. Even though she understands other communities have Commissioner
review signage, she believes that we should rely on staff’s expertise to the extent
possible.
Ms. Ashbaugh expressed that people will want to have the larger sign and may not want
to follow the Code. She then asked for clarification for a proposed process.
Commissioner Lindwall stated that she thinks signs should be expected to meet the
Code and suggested a possible guide for design review standards. The sign code is a
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March 9, 2022 Land Use Commission Meeting
lot more detailed than many other sections of the Zoning C ode and it may be difficult for
the Land Use Commission to interpret without a lot of staff hand holding.
Chair Rodgers summarized that there seems to be an agreement on not allowing
billboards but that there needs to be a process created that does not ki ck everything up
to the Commission. Ms. Klotz stated that staff will look into minor variations then asked
if there was a preference for the Land Use Commission to be the determining body or
be a recommending body to the City Council. Chair Rodgers responded that since the
Commission would need to learn the regulations that it makes sense for it to be the
determining body.
Commissioner Lindwall stated that this is why she prefers for DAPR to be the first
review and that the Planning & Development Committee likely does not want to review
signage applications.
Commissioner Puchtel expressed that he is sensitive about this group taking on this
load and the scope has been combined from two groups and is already meeting twice a
month. He then expressed that he is ok with the decisions being completely with staff
and does not have a preference for the regulations being within the building or zoning
codes.
Ms. Ashbaugh suggested that, if Commissioners would be amenable, a sub -committee
of Commissioners that meets less frequently to review sign variations could be an
option. Chair Rodgers stated that in the event that there is no Commission meeting, he
does not want to meet for just a sign, however, that is not fair to applicants and there
are alternatives. Discussion on current frequency of meetings and desire to not add an
additional one. If there are Special Uses or Planned Developments having signage that
could be reviewed at the same time this works to the Commission’s advantage and the
impact of the entire project could be considered at once.
Commissioner Lindwall added that with regards to meetings, DAPR meets weekly while
the Land Use Commission meets biweekly which may cause a delay for sign
applications.
Discussion concluded soon after with staff expressing that regulations will be drafted
and brought back to the Commission, likely in April.
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Page 1 of 6
April 13, 2022 Land Use Commission Meeting
MEETING MINUTES EXCERPT
LAND USE COMMISSION
Wednesday, April 13, 2022
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: George Halik, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev,
Max Puchtel, Matt Rodgers, Kristine Westerberg
Members Absent: Myrna Arevalo, Violetta Cullen, John Hewko
Staff Present: Melissa Klotz, Meagan Jones, Katie Ashbaugh, Alexandra Ruggie
Presiding Member: Matt Rodgers
_____________________________________________________________________
B. Public Hearing: Text Amendment | Omnibus Text Amendment | 22PLND-
0021
City-initiated Text Amendment to the Zoning Ordinance, Title 6 of the City Code,
for an Omnibus Text Amendment Package relating to the following:
1. Redact all mentions of the Zoning Board of Appeals and Plan Commission
(Title 6) and replace with the Land Use Commission in accordance with
Section 2-19 of the City Code and Ordinance 92-O-21.
2. Update ADA Parking Regulations (Section 6-16) to follow current
regulations of the Americans with Disabilities Act Standards for Accessible
Design and use appropriate wording.
3. Move the Sign Code (Section 4-10) from the Building Ordinance (Title 4) to
the Zoning Ordinance (Title 6), establish variation regulations so that sign
variations are no longer determined by the DAPR Committee, and establish
regulations relating to billboards.
4. Move the Subdivision Code (Section 4-11) from the Building Ordinance
(Title 4) to the Zoning Ordinance (Title 6) and update requirements and
procedures to current practices.
5. Establish clear Planned Development Standards for Approval similar to
Variation and Amendment Standards (Section 6-3).
6. Update requirements and procedures for Planned Developments, including
Neighborhood Meeting and Pre-Application steps, to current practices
(Section 6-3-6).
7. Add Automobile Body Repair Establishment as an eligible Special Use in
the I1 Industrial/Office District (Section 6-14-2).
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April 13, 2022 Land Use Commission Meeting
The Land Use Commission makes a recommendation to the City Council, the
determining body for this case in accordance with Section 6-3-4 of the Evanston
Zoning Code and Ordinance 92-O-21.
Chair Rodgers shared that he spoke with staff and the intention is t o do omnibus on a
quarterly basis as needed.
Ms. Klotz read the agenda item into record and provided a brief background on the
overall text amendment; she then went through each specific item.
Item 1
Ms. Klotz provided an explanation of this item. There was no discussion.
Item 2
Ms. Klotz provided a summary of this item stating intention to have regulations match
current ADA regulations which is updated and is better policy.
Commissioner Mirintchev asked for clarification on code wording still using
“handicapped'' versus “accessible”. Ms. Klotz responds that the code would only
reference ADA compliance.
Item 3
Ms. Klotz provided a summary. Ms. Ashbuagh is now staff’s sign reviewer, and the
proposed amendment is not changing regulations, just moving them into Zoning Code
and establishing minor/major variation processes for signs that do not meet the code.
She then stated that staff looked back at the previous 5 years of sign variations and is
proposing thresholds for minor variations for wall and blade s ign height and/or area to
be no more than 35%, similar to what other existing minor variations are subject to. If a
sign is significantly above that threshold it would be brought to the Commission for
review.
Commissioner Lindwall clarified that the regulations within the packet existing and
references would be updated. Ms. Klotz confirmed.
Commissioner Westerberg asked if sign variations currently go to DAPR for review. Ms.
Klotz confirmed this has been the case then added that there is a referral from City
Council to look at modifying the DAPR Committee. Depending on how that goes it may
change where sign reviews go to, specifically if DAPR becomes a closed meeting.
Commissioner Halik expressed that he was disturbed at the possible elimination of
DAPR, explaining that they provide a service that the Commission does not.
Commissioner Lindwall agreed explaininging that the Comprehensive Plan is clear on
the need for this type of Committee and it provides an important function.
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April 13, 2022 Land Use Commission Meeting
Commissioner Halik asked if DAPR doesn’t do the review who would; it would change
the Commission’s purview. Ms. Klotz responded that this and other concerns of the
Commission are being taken into consideration.
Commissioner Johnson clarified if this item would be both moving the si gn code and
possibly adding billboard regulations into the code. Ms. Klotz confirmed this to be the
case.
Item 4
Ms. Klotz explained that this item is a referral from the City Council to regulate
billboards throughout the city and was discussed at a previous Commission meeting.
She stated that staff is proposing that billboards be a Special Use in all districts should it
move forward. She added that If there is significant concern, staff recommended pulling
this item out for a separate discussion. Chair Rodgers stated this was discussed as the
plan for this item; other things move forward with an accompanying denial for things the
Commission does not agree with.
Commissioner Lindwall expressed that she has a big problem with billboards. Chapter
13 of the Comprehensive Plan has an explicit policy to eliminate billboard
advertisements. Moving to allow billboards is not consistent with the plan. Purpose of
sign controls is to reduce visual clutter while allowing businesses to advertise, but a big
issue is safety. There are only 4: on Green Bay Road. Some on the Chicago side of
Howard. Drivers in Evanston need to be careful, do not want to create an attractive
nuisance. Also need to look at the notion of not impacting adjacent properties. Should
not be looking to enrich one property at the expense of a neighbor. Commissioner
Lindwall then suggested a discussion with the CIty Council. Commissioner Halik
agreed, saying the Commission made a strong recommendation against billboards and
if it comes back before the Commission, that can be done again.
Commissioner Johnson agreed and asked about the best route forward. Rodgers does
not think Evanston is appropriate for billboards and used Central Street as an example.
Lindwall gave Chicago Avenue as an example. Halik agreed, saying it speaks to the
character of the community as well. Mirintchev suggested adding language that says no
billboards are allowed in Evanston.
Ms. Klotz asked if there was an appetite of the Commission for wall mounted billboards
rather than freestanding. Chair Rodgers responded that he thinks the wall mounted
signs are what the Commission is really thinking of. There are some businesses with
their names on the side of buildings but those are more signs that fall under the sign
regulations and not true billboards which could be allowed
Commissioner Puchtel expressed the same sentiment as other Commissioners and
asked if item 3 would need to be held. Chair Rodgers responded that the Commission
could pull billboards out of that discussion and move the rest forward.
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April 13, 2022 Land Use Commission Meeting
Commissioner Lindwall stated that there is no definition that regulates how big the
billboard could be which would need to be included in regulations. Also, in general
billboards regulations need to be content neutral and cannot be regulated much outside
of prohibiting obscene or pornographic ads. In business signs, more than likely the
signage will relate to the business and likely not be as potentially problematic. There
could be more messaging on billboards that someone driving by could deem offensive.
Item 4
Ms. Klotz provided a summary of this item which would move the subdivision
regulations into zoning code where most communities have them. Planning and Zoning
staff handles the subdivision process and variations come to the Land Use Commission.
The amendment would codify actual steps in the process so that it is clear to the
community. There was no further discussion on this item.
Item 5
Klotz provided a summary explaining that in the review process for planned
developments, there are a large number of standards and many are more general
guidelines and requirements than they are standards. Proposed standards would be
more similar to those of special uses, variations or amendments. It is a policy change
but the wording is very similar to that of other standards that currently exist.
Chair Rodgers requested an explanation of standard 6 as it was his understanding that
public benefits had to be near the development versus city wide. Ms. Klotz stated that
this is correct and this standard was pulled from major variations and was left general
as there are some benefits that benefit the entire city such as on -site affordable
housing. Chair Rodgers wanted the language to be clear so that developers are clear
on what can and can’t be done. Ms. Klotz responded that staff makes this clear to
applicants when reviewing projects.
Commissioner Lindwall stated that City Council has reserved the right to review and
negotiate the public benefits and it is not in Commission’s purview. She then aske d if
the proposed amendment would change that. Ms. Klotz responded that Commissioner
Lindwall was correct in that the negotiations of public benefits are not in the
Commission’s purview but that this reference is not listed to go through each listed
public benefit but to gauge their general appropriateness.
Commissioner Westerberg stated that the language in the first standard around
potential impact is broad and can give a lot of room to the developer. Commissioner
Halik expressed that he has a problem with standard 4 due to developers not really
having a hardship and that it is incompatible with standard 1. Chair Rodgers gave the
example of a ziggurat setback being a hardship on most lots; any development is going
to have an impact, and with standard 1, maybe wording is not right but the idea is to not
max out everything. Halik and Westerberg reiterated their concerns regarding impact
and reasonable expectations. Commissioner Lindwall stated that there is a window of
base zoning with additional building potential from site development allowance.
Additional discussion continued with additional concerns being expressed on being able
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April 13, 2022 Land Use Commission Meeting
to approve or deny a project with conflicting standards, what would be considered a
hardship, and the need to have a practical application of zoning regulations for the real
world.
Chair Rodgers asked if there was a way to modify standard 4, referencing that standard
number 5 for major variations- no additional income unless a public benefit offsets it. It
could be used to tweak the language surrounding potential hardship.
Commissioner Halik mentioned that the public comment letter provided on this item
mentioned that the existing public benefits are vague and that he believes being more
specific is the way to go. Chair Rodgers pointed out that a potential problem with very
specific public benefits is that good projects may die beca use they don’t meet them and
ties the Commission’s hands.
Commissioner Lindwall agreed that standards would be helpful. She suggested going
forth with this list and reserving the option to tweak them after some time.
Commissioner Westerberg expressed concern with standard 1 and requested that
stronger language be included. A brief discussion followed with Commissioner Lindwall
suggesting “within the scope of the applicable site development allowances” and there
being general agreement. Commissioner Lindwall suggested keeping standard 4 as it
is currently proposed and see how it goes. General discussion followed with agreement
to remove 4 and bring it back with the next omnibus. Ms. Klotz then clarified that Special
Use standards still apply to planned developments
There was general agreement to keep standard 1 with edits, strike 4, edit standard 5 as
it relates to standard 8 for special uses and change “environmental” to “climate” or
“sustainability”.
Item 6
Klotz provided a summary of the proposed changes. Commissioner Lindwall noted that
for step 7, it is important to continue having the DAPR Committee as a staff review
Committee.
Item 7
Ms. Klotz provided a brief summary of what was proposed and why. Chair Rodgers
stated that it makes sense to be able to do both auto repair and auto body repair,
especially as there is more likely to be toxic issues dealing with oils and fluids. Most
people doing both illegally likely do not realize that they cannot do both.
Commissioner Puchtel asked why auto body repair was not originally included. Ms.
Klotz responded that that is largely lost history but is likely due to the painting of
vehicles needing a painting bay with proper exhaust in order to prevent fumes. Chair
Rodgers
Ms. Klots stated that we are in danger of zoning out these types of uses out of industrial
districts due to loss of its industrial properties and zoning districts. Chair Rodgers
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April 13, 2022 Land Use Commission Meeting
cautioned that when uses are reviewed to operate within industrial districts that the
Commission make sure they are not taking up spaces for actual industrial uses that can
only operate in these districts.
Public Comment
There were no members of the public wishing to provide testimony. The record was
then closed.
Deliberations
The Commission then reviewed the standards for text amendments
1. Met
2. Met (with removal of billboards from possible regulations)
3. Met
4. Met
Commissioner Puchtel motioned to approve the proposed omnibus amendment with the
following changes: In item #3 - not adding provisions for billboards into the sign
regulations for their placement; and in item #5 – changing proposed standard 1 to
read: “The requested Site Development Allowance(s) will not have a substantial
adverse impact on the use, enjoyment or property values of adjoining properties
that is beyond a reasonable expectation given the scope of the applicable site
development allowances.”, striking the proposed standard 4, and changing
“environmental” in proposed standard 5 to “sustainability” or “climate ”. A roll
call vote was taken and the motion was approved, 7-0.
Chair Rodgers suggested that Commissioners write a note to the Council regarding
their concerns and that he would make a point to the P&D meeting to share those
concerts in person. Commissioner Lindwall suggested that the Commission have a
discussion with Council, referencing the Comprehensive Plan explicitly stating that they
be prohibit and that the appropriate time to consider billboards would be during the
revision of the Comprehensive Plan
Commissioner Lindwall made a motion to continue to prohibit billboards in the
City of Evanston (emphasizing that the Commission’s reasons be shared with
City Council). Seconded by Commissioner Puchtel. A roll call vote was taken and
the motion was approved, 7-0.
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MEETING MINUTES
LAND USE COMMISSION
Wednesday, July 13, 2022
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: George Halik, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev,
Matt Rodgers, Kristine Westerberg
Members Absent:Myrna Arevalo, Violetta Cullen, John Hewko, Max Puchtel
Staff Present:Elizabeth Williams, Brian George, Melissa Klotz, Meagan Jones
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:10pm.A roll call was then done and a quorum
was determined to be present.
Planning Manager Elizabeth Williams was introduced and she shared some information
about herself.
Chair Rodgers then announced that new business item 22PLND-0010 would not be
heard at this meeting as the applicant requested a continuance to a future meeting date.
Staff confirmed that the continued date is intended to be September 28,2022 and that
plans,which will be updated,are available on the Large-Scale Developments page on
the City’s website.
Approval of June 22, 2022 Meeting Minutes
Commissioner Halik suggested several edits to the meeting minutes.Commissioner
Lindwall then made a motion to approve the Land Use Commission meeting minutes
from June 22,2022 as amended.Seconded by Commissioner Westerberg.A roll call
vote was taken and the motion passed, 6-0.
Old Business
A. Public Hearing: Map Amendment | 22PLND-0038
City initiated Map Amendment to the Zoning Ordinance,Title 6 of the City Code,
to rezone properties known as:2600 Gross Point Rd.,PIN 05-33-318-032-0000;
2608-2620 Gross Point Rd./2620 Crawford Ave.,PINs 05-33-318-033-0000,
05-33-318-034-0000;2628-2636 Gross Point Rd.,PINs 05-33-311-054-0000,
05-33-311-040-0000,05-33-311-053-0000;2600 Crawford Ave.,PIN
05-33-319-001-0000
Page 1 of 7
June 22, 2022 Land Use Commission Meeting
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The properties are proposed to be removed from the existing oCSC Central Street
Corridor Overlay District,and will remain within the existing underlying B1a
Business District.The Land Use Commission makes a recommendation to the
City Council,the determining body for this case in accordance with Section
6-3-5-8 of the Evanston Zoning Ordinance and Ordinance 92-O-21.June 22,2022
Land Use Commission Meeting
Megan Lutz who requested the continuance for this case at the June 22,2022 meeting,
provided a statement thanking the Commission for granting the continuance to make
neighbors away of the proposed change.She explained that 171 signatures were
obtained for the submitted petition and stated that Councilmember Suffredin sent a
letter to staff requesting that this case be withdrawn but staff was unable to do so.Ms.
Lutz then referenced the information that Jeff Smith provided at the previous
Commission meeting relating to the intention of including these properties in the Central
Street overlay with the vision.Mr.Smith had also explained that a traffic and market
study should be done before any proposed changes occur and deviates from standard
map amendment procedures.Ms.Lutz then explained that comments regarding
drive-throughs are due to an existing drive-through causing accidents and traffic.
Several other drive-throughs have been proposed and have been recommended by
staff,including those proposed by Nic’s Organics.She expressed that the threshold for
Special Uses is much lower without the overlay and the protection against such uses
goes away if the proposed zoning change occurs.She then explained that although the
intersection has been referenced as not being pedestrian oriented it is heavily used by
residents and pantry customers.She finished by stating that to jettison the process
would be counter to Evanston’s plans and zoning and encouraged the Commission to
not recommend approval.
Chair Rodgers explained that though the Commission did not receive the
Councilmember’s letter,he had been in contact with staff regarding it and that it was
determined that the Land Use Commission’s hearing would continue and complete this
portion of the process then the item would proceed to Planning &Development
Committee where Councilmember Suffredin would then explain his position.
No additional staff comment was provided.
Chair Rodgers then closed the record.
Deliberations
Commissioner Lindwall expressed that this is one of the most difficult and complicated
intersections,with the worst being the Ridge/Green Bay/Emerson intersection.She
explained that she has looked at the intersection and area to the north and noted no
sidewalks on Crawford in addition to noting where property lines seem to be.
Commissioner Lindwall then suggested that residents and businesses should consider
working with the Councilmember Suffredin to install more sidewalks.The Central Street
Plan is 15 years old and should be revisited.Since the adoption of the plan there has
Page 2 of 7
June 22, 2022 Land Use Commission Meeting
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been a worldwide financial crisis that impacted what type of development would occur.
Until recently the only kinds of development that would be able to obtain financing were
rental apartment buildings.Some items called for at that intersection were small office
buildings and strip centers which,given the rise of the internet,is not the best use.
Removal of properties from the overlay was to see what different development could be
done.Setting up overlay was to create a process but without it,B2 is less stringent.She
then asked what extra investment is needed in the overlay vs without it.
Ms.Klotz stated that the process without the overlay starts with a Zoning Analysis.An
applicant can expect to go back and forth with staff 3 to 5 times to get a plan to an
appropriate level,likely in minimum of 60 days.They would then apply for Major
Variations,the cost for which is per variation for commercial properties.Would likely
yield a larger number due to the shape of the lot in the overlay.In the overlay,the
number of variations jump and make the application more expensive,into the thousands
of dollars,and the process itself would take 60 to 90 days,assuming no continuances
request or other process delays.Getting close to 6 months before an applicant would
know if they are approved,after which they would go through the permit and
construction process.
Commissioner Halik asked for clarification on what the difference between processes
would be if the properties were removed from the overlay to which Ms.Klotz responded
that the back and forth in the beginning for revising plans is reduced,likely half of the
typical time overall.She then explained that her bigger concern from a land use
perspective is that if properties are applying for 15 variations,something is wrong and in
this case her belief is that the overlay is wrong or the development.
Commissioner Westerberg asked if the overlay seems to not work for just the
transitional properties or for other properties as well.Ms.Klotz replied that the most
significant issues are for the properties that are at this intersection as they have multiple
busy roads surrounding them which is not typical for other properties within the overlay.
The plan not perfect but most properties can comply with everything or come very close.
Commissioner Westerberg then asked staff’s thoughts on other ways to look at these
properties for relief.Ms.Klotz responded that it is good to review plans at 10 to 15 year
mark and sees no harm in reviewing it.Thinks overlay is a good thing and operates as it
should and wouldn’t anticipate major changes.If the Commission thinks that is a better
plan, that is something staff can look at.
Commissioner Mirintchev stated he looked at aerial view and how pedestrian flows most
important thing is how people use the intersection and get to points of interest.Here,it
continues to be bad for pedestrians and bicyclists.He stated a preference to keep the
overly to have free movement and that reducing the front building setback concerns
him,giving the west CVS wall as an example.Believes removing from overlay is not the
solution, it should stay and/or improve the overlay.
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June 22, 2022 Land Use Commission Meeting
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Commissioner Halik explained that a lot of information has been submitted that has
been helpful to read and he does not see a good reason to change what is there now.
He expressed that he believes the Commission should listen to neighbors.
Commissioner Johnson agreed,stating he uses the intersection and reviewed the
petition. There does not seem to be a great impetus to recommend approval.
Chair Rodgers stated that he is not a fan of overlays and thinks there are things that
should be changed at the intersection.He then stated he hopes to have a
Comprehensive Plan that points in the direction of more straightforward and clear
zoning.
Commissioner Lindwall stated that zoning will not change the traffic situation.USes
remain, importance
The Commissioner then reviewed the Standards for Approval of the Map Amendment:
A.Some disagreement in whether the change is consistent with the adopted plan
and belief that a more thoughtful process should occur.
B.Standard met.Discussion on this being a transitional area and needing to have
zoning that addresses that.
C.Discussion occurred on allowing business to make improvements which would
help the value of commercial properties.Concern over long term effects if a
different use comes in that changes the nature of the area and property values.
D.Standard met.
Chair Rodgers made a motion to recommend approval of the map amendment
with the condition that the City begin a study looking at evaluation of increasing
sidewalks in the area to improve pedestrian travel through that intersection and
that the amendment be in compliance with the discussion held at this meeting
and the previous Commission meeting.Seconded by Commissioner Lindwall.A
roll call vote was taken and the motion failed,1-5.Therefore,the motion failed
and the amendment will move forward with a recommendation for denial.
New Business
A. Public Hearing: Text Amendment | Billboards | 22PLND-0042
City initiated Text Amendment to the Zoning Ordinance,Title 6 of the City Code,
to establish regulations to allow Billboards in all zoning districts.The Land Use
Commission makes a recommendation to the City Council,the determining body
for this case in accordance with Section 6-3-4 of the Evanston Zoning Ordinance
and Ordinance 92-O-21.
Ms.Klotz read into the record.Chair Rodgers gave background on the amendment and
the process that occurred to this point.He then read a statement exercising the powers
and authority granted under Article X of the Rules and Procedures of Evanston’s Land
Use Commission,the Chair determined that this case presentsno new evidence or
testimony has been provided that was not available at the previous hearings.The initial
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June 22, 2022 Land Use Commission Meeting
Page 120 of 123
P2.Page 761 of 969
DRAFT - NOT APPROVED
hearing determined that allowing billboards anywhere in the City was contrary to the
character of the City and its adopted Comprehensive Plan.The City Council has not
presented any new issues for the Commission to discuss,therefore,without objection,
the Commission returns this item to the Planning and Development Committee and the
unanimous decision to prohibit billboards throughout the City of Evanston stands.
Commissioner Halik expressed some disagreement with one item in the Chair’s
statement relating to new information as there was some discussion about the option to
put billboards along the railroad tracks and face them towards the tracks.Chair Rodgers
responded that there was no one present to present that new information and reiterated
the ability of the Chair to determine whether there is significant change to the
application that was reviewed before but that there is the ability to object to that
determination and hold a vote on whether to hold a hearing.
Ms.Klotz clarified that there was a very brief point discussed on possible alternate
locations when this item was previously discussed,including along train lines.She
added that if the Commission wishes to continue discussion to please do so,but the
possible alternate location was discussed briefly.
Commissioner Halik clarified that he wants to be sure that the Commission’s
recommendation is clear that it does not think it is a good idea to line the railroad tracks
with billboards.Chair Rodgers clarified that the Commission’s recommendation stated
that billboards should not be allowed anywhere in the City,including along CTA and
Metra lines.
Commissioner Westerberg supported the Chair’s statement.Commissioner Lindwall
also agreed and stated that she watched Committee meeting and noted discussion of
the proposal and one thing that Councilmember Suffredin also mentioned was having
the ability to have off-premises advertising on public buildings.Commissioner
Westerberg pointed out that while the media may change the issue is still advertising
which was deemed to not be in character with Evanston in previous discussion.
Commissioner Halik inquired if existing billboards would be part of the consideration
retroactively to which Ms.Klotz responded no,they are considered to be legally
nonconforming and may continue to exist.
Chair Rodgers stated that there is no one present to argue for this case so it does not
make sense for the Commission to hold a new hearing.Hence why he wanted to refer it
back to the Commission with the same unanimous decision to recommend denial.
B.Public Hearing:Map Amendment &Planned Development |2044 Wesley
Avenue | 22PLND-0010
John Cleary,applicant,submits for a Zoning Map Amendment to the Zoning
Ordinance,Title 6 of the City Code,to remove properties known as 2024 Green
Bay Road,2026 Green Bay Road,and 2026 Wesley Avenue,PINs
10-13-205-003-0000,10-13-205-002-0000,and 10-13-205-010-0000,from the oWE
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DRAFT - NOT APPROVED
Evanston Overlay District and to rezone properties known as 2017 Jackson
Avenue and 2021 Jackson Avenue,PINs 10-13-204-023-0000 and
10-13-204-022-0000,from the R5 General Residential District to the R4 Residential
District.The proposed Map Amendment is in conjunction with a Planned
Development application.
John Cleary also submits for a Special Use for a Planned Development to
construct 19 townhomes and a 12-unit multiple-family dwelling,55 off-street
parking spaces,and a new street connecting Jackson Avenue with Wesley
Avenue on properties known as 2017 Jackson Avenue,2021 Jackson Avenue,
2032 Jackson Avenue,2026 Wesley Avenue,2044 Wesley Avenue,2024 Green
Bay Road,2026 Green Bay Road,and vacated Jackson Avenue north of Foster
Street,PINs 10-13-203-024-0000,10-13-204-021-0000,10-13-204-022-0000,
10-13-204-023-0000,10-13-204-030-0000,10-13-205-002-0000,10-13-205-003-0000,
10-13-205-010-0000.The applicant seeks site development allowances for
impervious surface coverage,building height,single-family attached dwellings
not having frontage onto a public street,elimination of required transition
landscape strips,setback from street and development boundary line to a
dwelling,yard obstructions into required setbacks,and separation between
residential buildings.The applicant may seek and the Land Use Commission may
consider additional Site Development Allowances as may be necessary or
desirable for the proposed development.The Land Use Commission makes a
recommendation to the City Council,the determining body for these cases in
accordance with Section 6-3-5-8 of the Evanston Zoning Ordinance and
Ordinance 92-O-21.
Commissioner Lindwall made a motion to continue this item to the September 28,
2022 Commission meeting.Seconded by Commissioner Westerberg.A roll call
vote was taken and the motion was approved, 6-0.
Communications
No Communications.
Public Comment
Betty Bog,Executive Director of Connections for the Homeless,stated that at the May
25th meeting,Connections’legal representation stated that an application would be
submitted in two weeks.This has not occurred due to the need to get the property
owner’s signature,which he has declined to sign without a finalized letter of intent or
purchase agreement.Making good progress and are close to finalizing an agreement.
Once signed a complete application will be submitted in accordance with the guidance
provided by City staff.Connections is eager to have the process move forward.Chair
Rodgers stated he has been made aware of the delay and thanked Ms.Bogg for her
update.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Lindwall seconded,and
the motion carried, 6-0.
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June 22, 2022 Land Use Commission Meeting
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DRAFT - NOT APPROVED
Adjourned 8:06 pm
Respectfully submitted,
Meagan Jones, Neighborhood & Land Use Planner
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June 22, 2022 Land Use Commission Meeting
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Meagan Jones, Neighborhood and Land Use Planner
CC: Johanna Nyden, Community Development Director, Elizabeth
Williams, Planning Manager
Subject: Ordinance 72-O-22 Approving a Major Adjustment Regarding Required
Parking at 1571 Maple Authorized by Ordinance 19 -O-15 and Amended
by Ordinance 61-O-16 and Ordinance 147-O-18
Date: July 25, 2022
Recommended Action:
Land Use Commission recommends adoption of Ordinance 72-O-22 for approval of a Major
Adjustment to a Planned Development at 1571 Maple Avenue in order to modify the parking
lease condition of approval (Z) modifying the parking lease to relocate the 55 parking spaces
currently leased at the Maple Avenue Garage to the Sherman Plaza Garage and only charging
the applicant for the parking spaces that are utilized. A resolution amending the parking lease
will follow at the August 8, 2022 meeting.
Council Action:
For Introduction
Summary:
The development, approved on April 13, 2015, was constructed in 2017 south of Davis Street
between Maple Avenue and Elmwood Avenue. The planned development was amended by
ordinance on June 13, 2016 in order to extend the time for the applicant to obtain a building
permit to begin construction on the development. The development consists of a 12 -story
mixed-use building with 101 residential units, 3,696 square feet of commercial space on the
ground floor, and a 13-space surface parking lot on the west side of the site along Maple
Avenue that includes two car-share spaces and an electric vehicle charging station. The
surface lot is to be available to the public for short term use with a maximum two (2) hour time
limit between 10:00 a.m. and 5:00 p.m. on any given Monday through Friday. Outside of these
hours, the spaces are available to building residents and visitors. At the time of its approval,
the development was also to provide 101 parking spaces at the Maple Avenue garage through
a lease agreement with the City. The Maple Avenue garage is located 1,003 feet from the
property and was chosen for use due to the Sherman Avenue parking garage, which is
approximately 325 feet from the property, not having enough available parking spaces at the
P3.Page 765 of 969
time the project was approved (currently, however, there are available parking spaces within
this garage).
In 2018, the applicant applied for a Major Adjustment to the approved planned development in
order to reduce the number of leased parking spaces from 101 to 50 a nd to modify the
affordable housing requirement from two-onsite units at 100% Area Median Income (AMI) to
one affordable on-site unit at 60% AMI. The adjustment approved by Ordinance 147 -O-18
reduced the number of required leased parking spaces to 55 (for a total of 68 parking spaces)
and allowed the applicant to provide one on-site affordable unit at or below 60% Area Median
Income (AMI) in lieu of two originally required by ordinance 19 -O-15.
Parking Data
Per ordinance 19-O-15, the development was originally granted a site development allowance
to provide 12 on-site parking spaces. Condition Z of that ordinance also required 101 spaces
to be leased in the Maple Avenue garage (1.12 parking spaces per dwelling unit and .75 per
bedroom). Ordinance 148-O-18 amended this requirement to 55 spaces leased in the Maple
Avenue garage (.67 per dwelling unit and .45 per bedroom). Per recently approved Transit
Oriented Development (TOD) parking requirements of .55 spaces per bedroom, 85 parking
spaces would now be required (.84 per dwelling unit and .56 per bedroom). If the request is
approved, the number of parking spaces provided would total 13 on -site parking spaces (.13
per dwelling unit and .09 per bedroom).
The Applicant provided information on the number of res idents who are currently leasing
spaces within the Maple Avenue garage as of this year. There are currently 6 parking spaces
being leased in the garage by the building’s residents despite a building occupancy rate of 98%
(see applicant provided chart and graph below). The applicant also noted the downward trend
in parking utilization since the development was constructed and despite the Covid -19
pandemic.
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Parking staff reviewed most recent data from the Secretary of State and found that 19 vehicle s
were registered to this development with 8 having purchased wheel tax for the season. As
noted in the Land Use Commission staff report, information shared with staff also suggested
that some of the residents have made private arrangements with residents of the condominium
building at 1570 Elmwood, immediately adjacent to this building, to park in extra spaces at that
property.
1571 Maple is located less than 700 feet from the Davis Street Metra and CTA stations. The
building is located in close proximity to multiple bus lines (both Pace and CTA), an existing
Divvy Bike Station at Benson Avenue and Church Street, and has two Zip -car car sharing
stations on-site in the parking lot.
In recent years, developments have requested reductions in their required on-site parking. 811
Emerson St., which has 241 dwelling units, was recently approved for reduction in their required
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on-site parking from 170 down to 85 parking spaces in order to lease the remaining existing
spaces to the public. Similarly, E2 at 1881 Oak Avenue which has 353 dwelling units was
approved to reduce its 353 onsite parking space requirement by up to 25% in order to lease
those approximately 88 parking spaces to the public. The recently approved Varsity Theater
residential development at 1706-10 Sherman Ave, has 35 dwelling units and was granted a
variance to provide two on-site parking spaces and lease an additional 16 spaces from the City.
The office/commercial building planned development at 1732-40 Orrington Avenue was also
recently approved to provide 35 on-site parking spaces and lease 100 parking spaces in one
of the City’s downtown garages.
Based on the above information and further investigation after the Design and Project Review
Committee meeting, staff does not support granting t he adjustment to terminate the existing
parking lease. This is a broader policy decision for the City and how large and new
developments accommodate parking. With additional developments planned to be
constructed, there is less certainty on parking spaces being available in the future for residents
of this development. Staff recommended modifying the parking lease to relocate the 55 parking
spaces currently leased at the Maple Avenue Garage to the Sherman Garage (closer to the
property) and only charging the rental company for the parking spaces that are utilized (rather
than the entire block) to the Land Use Commission. The underlying concern is that if the
parking lease is terminated, due to the removal of the parking requirement, individual renters
would not be effectively guaranteed parking spaces in these garages and would be competing
with this discussed Commission Use Land other arrangements. parking monthly The
recommendation along with the applicant's request at its June 22, 2022 meeting and voiced
similar concerns.
Standards of Approval
The proposed development must follow the procedures for Adjustments to Development Plan
in Section 6-3-6-12. It must also maintain the planned development’s satisfaction of the
Standards for a Special Use (Section 6-3-5-10), the Standard for Planned Development
(Section 6-3-6-9) and standards and guidelines established for Planned Developments in the
D3 Downtown Core Development District. (Section 6-11-1-10). The Land Use Commission had
some concerns with the applicant’s request to terminate the lease and found that staff’s
recommended alternative for the adjustment does meet these standards.
Standards for Special Use (Section 6-3-5-10)
A Planned Development is listed as a permitted special use in the D3 Downtown Core
Development District. As indicated above, the proposal is in keeping with the purposes and
policies outlined in the Comprehensive Plan and the Zoning Ordinance. The development and
corresponding site development allowances were approved in April of 2015. There are no
physical or use changes proposed for the site so no impacts are expected with regards to
utilities, environmental features or architectural resources. The propo sed change would likely
not interfere with or diminish the value of other properties in the neighborhood.
The proposal will not cause undue traffic congestion. The existing building is a TOD with 13
on-site parking spaces (including car-sharing), and a number of transportation options available
within a short distance including Metra, CTA Transit stations, and bus routes. As noted, there
is some concern that, with the elimination of the existing parking lease, as well as future
development utilizing City garages, parking spaces may not be readily available should the
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need arise. With the alternative as proposed and recommended by Land Use Commission this
concern is mitigated.
Standards and Guidelines for Planned Developments in D3 District (Sections 6 -3-6-9 and 6-
11-1-10)
The initial planned development and adjustment were found to be in harmony and comply with
general purposes and the intent of the Zoning Ordinance and Comprehensive Plan. As well, it
maintained compatibility in bulk, scale and land use wit h surrounding properties. As noted
above, the proposed adjustment maintains the physical compatibility, however, there are
concerns with terminating the existing parking lease and full elimination of off -street parking
requirements. Therefore, the proposed alternative that was provided was seen as an option
that would maintain meeting these standards.
Legislative History:
May 3, 2022 – The DAPR Committee voted to recommend a Major Adjustment to the Planned
Development to eliminate the parking lease subject to adding additional on-site electric vehicle
charging stations.
June 22, 2022 – The Commission voted, 8-0, to recommend that the number of required leased
parking spaces not be reduced but that the parking lease is modified to relocate the 55 parking
spaces leased in the Maple Avenue garage to the Sherman Plaza garage and only charging
the rental company for the parking spaces that are utilized versus the entire number of spaces.
Link to Land Use Commisssion Packet June 22,2022 Meeting
Attachments:
72-O-22 Amendment of 1571 Plan Development Ordinance
6.22.22 Land Use Commission Meeting Excerpt
1571 Maple Planned Development Adjustment - Application Documents
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7/25/22
72-O -22
AN ORDINANCE
Approving a Major Adjustment Regarding Required Parking at 1571
Maple Authorized by
Ordinance 19-O-15 and Amended by
Ordinance 61-O-16 and Ordinance 147-O -18
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that prot ect the public
health, safety, and welfare of its residents; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and
WHEREAS, on April 13, 2015, the City Council enacted Ordinance 19-O-
15, attached hereto as Exhibit 1 and incorporated herein by reference, which granted a
Special Use Permit for a Planned Development (the “Planned Development”) at 1571
Maple Avenue (the “Subject Property”), which is legally de scribed in Exhibit 1; and
WHEREAS, Ordinance 19-O-15 approved the construction of a 12-story
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72-O-22
~2~
mixed use building with 101 residential dwelling units at the Subject Property (the
“Project”), which is detailed at length in Exhibit 1; and
WHEREAS, on May 23, 2016, the Planning and Development Committee
(“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois
Open Meetings Act (5 ILCS 120/1 et seq ), during which it retained jurisdiction over the
Planned Development Amendment request; and at its meetings of May 23, 2016 and
June 13, 2016 held in compliance with the provisions of the Illinois Open Meetings Act,
the City Council and considered the P&D Committee's deliberations and
recommendations, heard public comment, and made findings; and on June 22, 2016 the
City Council considered and adopted Ordinance 61-0-16; and
WHEREAS, in order to remain in compliance with the terms of Ordinance
19-O-15 and 61-O-16 and provide for Applicant to modify its parking requirements and
on-site inclusionary housing, the Applicant again requested an am endment to the
Planned Development; and
WHEREAS, by submitting an application to amend a planned
development to the City dated September 12, 2018, the Developer and Applicant, 1571
Maple Avenue, LLC (the “Applicant”) requested major adjustments to: (1) re duce the
required number of leased parking spaces from one hundred and one (101) to fifty (50);
(2) allow the City to amend the original parking lease; (3) allow the City to provide
parking spaces at Sherman Plaza; and (4) seek a change to the affordable h ousing
provisions to allow them to provide one (1) affordable housing unit at sixty percent
(60%) of Area Median Income (“AMI”) in lieu of two (2) affordable housing units as
provided for in Ordinance 19-O-15; and
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72-O-22
~3~
WHEREAS, on November 12, 2018, the P&D Comm ittee held a meeting,
in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq
), during which it retained jurisdiction over the Planned Development Amendment
request; and at its meeting on November 12, 2018 held in compliance with the
provisions of the Illinois Open Meetings Act, the City Council and considered the P&D
Committee's deliberations and recommendations, heard public comment, and made
findings; and on November 29, 2018, the City Council considered and adopted
Ordinance 147-O-18; and
WHEREAS, in order to remain in compliance with the terms of Ordinance
19-O-15, 61-O-16 and 147-O-18 and provide for Applicant to modify its parking
requirements, on March 25, 2022, the Applicant again requested an amendment to the
Planned Development, requesting major adjustments to: (1) reduce the required
number of leased parking spaces from fifty-five (55) to zero (0); and (2) eliminating the
parking lease; and
WHEREAS, on June 22, 2022, the Land Use Commission, in compliance
with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), held a
meeting as the determining body for the Planned Development Amendment request, in
accordance with Section 6-3-9-8 of the Evanston Zoning Code and Ordinance 92-O-21;
and
WHEREAS, the Land Use Commission recommends that the City council
deny the request and amend the planned development by allowing major adjustments
to relocate the fifty-five (55) parking spaces leased in the Maple Avenue garage to the
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72-O-22
~4~
Sherman Plaza garage and charge the rental company for the parking spaces that are
utilized rather than for all 55 spaces; and
WHEREAS, Staff recommends that the City Council require the
submission of vehicle ownership reports to the City as well as continued subsidized car -
share memberships being provided to building residents; and
WHEREAS, at its meeting on August 8, 2022, held in compliance with the
provisions of the Illinois Open Meetings Act, the City Council considered the Land Use
Commission‘s deliberations and recommendations, heard public comment, made
findings and considered this Ordinance 72-O-22,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants an amendment to the Special Use Permit previously
authorized by Ordinance 19-O-15 and subsequently amended by Ordinance 61-O-16
and 147-O-18 to allow for the amended parking requirements of the Planned
Development described herein.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council amends condition (Z) on the Special Use Permit granted for the
Planned Development in Ordinance 19-O-15, as may be amended by future
ordinance(s), and violation of any of which shall constitute grounds for penalties or
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72-O-22
~5~
revocation of said Special Use Permit pursuant to Subsections 6 -3-10-5 and 6-3-10-6 of
the Zoning Ordinance:
(Z) Parking Lease: The Applicant must agree and sign an amended long-term
parking lease agreement with the City of Evanston to lease fifty-five (55) parking
spaces and pay for the utilized spaces based on the standard current monthly
parking fee from the Sherman Plaza Parking garage located at 821 Davis Street.
The amended lease agreement will mandate that the Applicant pay any
increases in the rental rate structure through the term of the lease agreement.
The long-term lease agreement shall be set for a minimum period of seven (7)
years. For the lifetime of the project, the Applicant must require all Residen ts to
disclose their vehicle ownership and conduct periodic reviews to ensure that all
vehicles owned by Residents of the building are accounted for within the Maple
Avenue garage. The Applicant must provide the certified vehicle ownership
report to the City of Evanston annually by January 31st of each calendar year
during the first seven (7) year. The City of Evanston’s Department of
Administrative Services will monitor the Applicant’s certified vehicle ownership
reports and the costs incurred by the City of Evanston for such oversight shall be
paid for by Applicant’s parking lease fees. If at any time during this seven (7)
year period such annual vehicle ownership report indicates that the Residents of
the building own more than fifty-five (55) cars and require more than fifty-five (55)
parking spaces, the Applicant agrees to amend the parking lease agreement with
the City and lease the additional parking spaces necessary. The Applicant also
agrees to deny apartment leases to potential Residents who own ve hicles until
such time as the number of vehicles owned by the Residents of the building and
required to park in the Sherman Plaza garage by terms of this Ordinance falls
below fifty-five (55) or until the surplus parking spaces can be accommodated in
the revised lease agreement with the City of Evanston.
Following the seven (7) year anniversary of the parking lease agreement date,
the parking lease agreement may be amended. The number of parking spaces
leased from the City may be reduced to match the highest number of vehicles
owned by the Residents and required to park in the Sherman Plaza garage by
the terms of this Ordinance in any year during the seven (7) year period per the
annual parking reports. The number of parking spaces leased by the City may
not be reduced in the first seven (7) years and any reduction after the seven (7)
year anniversary shall be approved by the City Council as an amendment to the
parking lease agreement.
Following the expiration of the seven (7) year anniversary of the parking lease
agreement, the agreement can be modified every five years thereafter but not
before, to match the highest number of vehicles owned by the Residents and
required to park in the Sherman Plaza garage by the terms of this Ordinance
during any calendar year in the preceding five (5) year term per the annual
parking report. Any amendments to the number of parking spaces leased from
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72-O-22
~6~
the City of Evanston or any other amendments to the lease agreement, including
term extensions, shall be approved by the City Council as an amendment to the
parking lease agreement.
The Applicant must hold a valid long-term parking lease agreement with the City
of Evanston for the lifetime of the project unless this condition is amended by the
City Council of the City of Evanston as an amendment to the Planned
Development.
SECTION 4: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance,
the Applicant shall, at its cost, record a certified copy of this ordinance, including all
exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of
such recordation to the City, before the City may issue any permits pursuant to the
Planned Development authorized by the terms of this ordinan ce.
SECTION 5: Except as otherwise provided for in this Ordinance 72-O-22,
all applicable regulations of Ordinances 147-O-18, 61-O-16, and 19-O-15, the Zoning
Ordinance, and the entire City Code shall apply to the Subject Property and remain in
full forc e and effect with respect to the use and development of the same. To the extent
that the terms and/or provisions of any of said documents conflict with any of the terms
herein, this Ordinance 72-O-22 shall govern and control.
SECTION 6: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents,
assigns, and successors in interest” and shall mean 1571 Maple Avenue, LLC, and any
and all successors, owners, and operators of the Subject Property.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 8: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
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72-O-22
~7~
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 9: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
SECTION 10: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provis ion or invalid
application of this ordinance is severable.
SECTION 11: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced:_________________, 2022
Adopted:___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Nicholas E. Cummings,
Corporation Counsel
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72-O-22
~8~
EXHIBIT 1
ORDINANCE 147-O-18
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5/17/2016
61-0-16
AN ORDINANCE
Extending the Time for the Applicant to Obtain a Building Permit to
Construct the Planned Development at 1571 Maple Authorized by
Ordinance 19-0-15
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, ("the Zoning Ordinance"); and
WHEREAS, on April 13, 2015, the City Council enacted Ordinance 19-0-
15, attached hereto as Exhibit 1 and incorporated herein by reference, which granted a
Special Use Permit for a Planned Development (the "Planned Development") at 1571
Maple Avenue (the "Subject Property"), which is legally described in Exhibit 1; and
WHEREAS, Ordinance 19-0-15 approved the construction of a 12-story
Page 22 of 103
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61-0-16
mixed use building with 101 residential dwelling units at the Subject Property (the
·Project"), which is detailed at length in Exhibit 1; and
WHEREAS, by letter to the City dated May 17, 2016, the Developer and
Applicant, 1571 Maple Avenue, LLC (the "Applicant") requested an extension of the one-
year time period to obtain a building permit and start construction for the Planned
Development (the "Amendment"); and
WHEREAS, Section 6-11-1-10(A) of the City Code and Section 4(88) of the
Ordinance provides that the Applicant must obtain a building permit and start construction
within one (1) year and has not obtained a building permit to date; and
WHEREAS, in order to remain in compliance with the terms of Ordinance
19-0-16 and provide for Applicant to obtain a building permit and start construction, the
Applicant requests an amendment to the Planned Development; and
WHEREAS, on May 23,2016, the Planning and Development Committee
("P&D Committee") held a meeting, in compliance with the provisions of the Illinois Open
Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over the Planned
Development Amendment request; and
WHEREAS, during said meetings, the P&D Committee received input from
the public, and carefully deliberated on the Extension request and the Applicant was
given notice and the opportunity to be heard at the P&D and City Council meetings; and
WHEREAS, at its meetings of May 23, 2016 and June 13,2016 held in
compliance with the provisions of the Illinois Open Meetings Act, the City Council
considered the P&D Committee's deliberations and recommendations, heard public
comment, made findings and considered this Ordinance 61-0-16,
-2-
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61-0-16
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference .
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants an amendment to the Special Use Permit previously
authorized by Ordinance 19-0-15 to allow for the construction and operation of the
Planned Development described herein.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the Special Use Permit granted for
the Planned Development, may be amended by future ordinance(s), and violation of any
of which shall constitute grounds for penalties or revocation of said Special Use Permit
pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(a) Compliance with Applicable Requirements: The Applicant shall develop
and operate the Planned Development authorized by the terms of this
ordinance in substantial compliance with the following: the terms of this
Ordinance 61-0-16; terms of Ordinance 19-0-15 which have not been
amended by this Ordinance; all applicable City Code requirements; the
Applicant's testimony to the P&D Committee, and the City Council; and the
approved documents on file in this case.
(b) Changes in Property Use: Any change as to the property's use in the future
must be processed and approved as an additional amendment to the Planned
Development.
(c) Construction Schedule: Construction Schedule: Pursuant to Subsection
6-11-1-10(A)4 of the Zoning Ordinance, the Applicant must obtain a building
permit to within twelve (12) months of the passing of this Ordinance .
Additionally, the Applicant must complete the construction of this Planned
Development within twenty-four (24) months from the date the Applicant
receives its building permit.
-3-
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61-0-16
(d) Recording: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including
all exhibits attached hereto, with the Cook County Recorder of Deeds, and
provide proof of such recordation to the City, before the City may issue any
permits pursuant to the Planned Development authorized by the terms of this
ordinance.
SECTION 4: Except as otherwise provided for in this Ordinance 61-0-16,
all applicable regulations of the Ordinance 19-0-15, the Zoning Ordinance, and the
entire City Code shall apply to the Subject Property and remain in full force and effect
with respect to the use and development of the same. To the extent that the terms
and/or provisions of any of said documents conflict with any of the terms herein, this
Ordinance 61-0-16 shall govern and control.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, "Applicant" shall be read as "Applicant and its agents,
assigns, and successors in interest" and shall mean 1571 Maple Avenue, LLC, and any
and all successors, owners, and operators of the Subject Property.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval , and publication in the manner provided by law.
SECTION 7: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 8: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
-4-
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61-0-16
SECTION 9: If any provision of th is ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable .
SECTION 10: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes :~
Nayes:........:.\_
Introduced :_"_():-'-'-'-\.,.....d-"--'"D-<--_, 2016
Adopted: _______ , 2016
Approved :
~\\t\~ dO ,2016
,lj J~
Approved as to form:
-5-
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EXHIBIT 1
ORDINANCE 19-0-15
-6-
61-0-16
Page 27 of 103
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19·0·15
AN ORDINANCE
41712015
3/19/2015
1/27/2015
Granting a Special Use Permit for a Planned Development
Located at 1571 Maple Avenue in the D3 Downtown Core
Development District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
states that the "powers and functions of home rule units shall be construed liberally,"
was written "with the intention that home rule units be given the broadest powers
possible" (Scadron v. City of Des Plaines, 153 1I1.2d 164, 174-75 (1992)); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, ("the Zoning Ordinance"); and
Page 28 of 103
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19-0-15
WHEREAS, 1571 Maple Avenue LLC ("Applicant"), the Applicant for the
proposed development located at 1571 Maple Avenue, Evanston, Illinois (the "Subject
Property"), legally described in Exhibit A, which is attached hereto and incorporated
herein by reference, applied, pursuant to the provisions of the Zoning Ordinance,
specifically Section 6-3-5, "Special Uses', Section 6-3-6, "Planned Developments', and
Subsection 6-11-1-10, ·Planned Developments" in Downtown Zoning Districts, to permit
the construction and operation of a Planned Development with accessory parking
located at the Subject Property in the 03 Downtown Core Development Zoning District
("03 District"); and
WHEREAS, the Applicant sought approval to construct a new twelve (12)
-story one hundred thirty-three and three tenths (133.3) foot tall mixed-use building
consisting of up to one hundred one (101) residential units, with a floor area ratio of 4 .8,
approximately three thousand, six hundred ninety-six (3,696) gross square footage of
commercial space and twelve (12) open on-site parking spaces; and
WHEREAS, construction of the Planned Development, as proposed in the
application, requires exception from the strict application of the Zoning Ordinance with
regards to the number of dwelling units, height, number of parking spaces provided,
floor area ratio, ziggurat street side yard setback from the north property line along
Davis Street, ziggurat front yard setback from the east property line along Elmwood
Avenue, and ziggurat side yard setback from the northwest side property lines; and
-2-
Page 29 of 103
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19-0-15
WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the
City Council may grant Site Development Allowances from the normal district
regulations established in the Zoning Ordinance; and
WHEREAS, on November 5,2014, December 17,2014, and January 14,
2015, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et
seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the
application for a Special Use Permit for a Planned Development , case no. 14PLND-
0118, heard extensive testimony and public comment, received other evidence, and
made written minutes, findings, and recommendations; and
WHEREAS, the Plan Commission's written findings state that the
application for the proposed Planned Development meets applicable standards set forth
for Special Uses in Subsection 6-3-5 -10 of the Zoning Ordinance and Planned
Developments in the 03 Downtown Core Development District per Subsection 6-11-1-
10 of the Zoning Ordinance ; and
WHEREAS, on January 14, 2015, the Plan Commission recommended
the City Council approve the application with conditions; and
WHEREAS, on March 9, 2015, the Planning and Development ("P&D")
Committee of the City Council held a meeting, in compliance with the provisions of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered and adopted the findings and recommendations of the Plan Commission , and
recommended approval thereof by the City Council; and
WHEREAS, at its meetings on March 9 and March 23, 2015, held in
compliance with the Open Meetings Act and the Zoning Ordinance, the City Council
-3-
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considered the recommendation of the P&D Committee , received additional public
comment, made certain findings , and adopted said recommendation; and
WHEREAS , it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Vii/age of
Deerfield, 213 III .App .3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass'n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as facts and
incorporated herein by reference .
SECTION 2: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit applied for in case no. 14PLND-
0118 , to allow construction and operation of the Planned Development for a twelve (12)
-story one hundred thirty-three and three tenths (133.3) foot tall mixed-use building
consisting of up to one hundred one (101) residential units, with a floor area ratio of 4 .8,
approximately three thousand, six hundred ninety-six (3,696) gross square footage of
commercial space and twelve (12) open on-site parking spaces.
SECTION 3: The City Council hereby grants the following Site
Development Allowances:
(Al Number of Dwelling Units: A Site Development Allowance is hereby granted for
one hundred one (101) residential dwelling units, whereas subsection 6-11-4-
4(8) of the Zoning Ordinance allows for a maximum of seventy three (73)
residential dwelling units in the D3 District.
(B) Height: A Site Development Allowance is hereby granted for a building height of
one hundred thirty-three and three tenths (133.3) feet, whereas SUbsection 6-11-
-4-
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4-8 of the Zoning Ordinance allows for a maximum building height of eighty-five
(85) feet in the D3 District.
(C) Number of Parking Spaces: A Site Development Allowance is hereby granted
for a total of twelve (12) on-site parking spaces, whereas subsection 6-16-3-5 of
the Zoning Ordinance requires a minimum of one hundred forty two (142) parking
spaces for the proposed Planned Development in the D3 District.
(D) Floor Area Ratio ("FAR"): A Site Development Allowance is hereby granted for
an FAR of 4.8, whereas subsection 6-11-4-6 of the Zoning Ordinance requires a
maximum FAR of 4.5 in the 03 District.
(E) Ziggurat Street Side Yard Setback from the North Property Line Along
Davis Street: A Site Development Allowance is hereby granted for a ziggurat
setback of twenty-four (24) feet at a height of thirty seven and three tenths (37.3)
feet, whereas subsection 6-11-1-4 of the Zoning Ordinance requires a ziggurat
setback of forty (40) feet for a structure above forty two (42) feet along Davis
Street.
(F) Ziggurat Front Yard Setback from the East Property Line Along Elmwood
Avenue: A Site Development Allowance is hereby granted for a ziggurat setback
of four (4) feet at a height of thirty seven and three tenths (37.3) feet, whereas
subsection 6-11-1-10(C)(1)(c) of the Zoning Ordinance requires a ziggurat
setback of thirty (30) feet for a structure above forty two (42) feet from any front
lot line or side lot line abutting a street in the 03 District.
(G) Ziggurat Side Yard Setback from the Northwest Side Property Lines: A Site
Development Allowance is hereby granted for a ziggurat setback of nine and nine
tenths (9.9) feet at a height of thirty seven and three tenths (37 .3) feet, whereas
subsection 6-11-1-4 of the Zoning Ordinance requires a ziggurat setback of
twenty-five (25) feet for a structure above forty two (42) feet from an interior side
lot line in the D3 District.
SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the Special Use Permit granted
hereby, which may be amended by future ordinance(s), and violation of any of which
shall constitute grounds for penalties or revocation of said Special Use Permit pursuant
to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(AI Compliance with Applicable Requirements: The Applicant shall develop and
operate the Planned Development authorized by the terms of this ordinance in
substantial compliance with the following: the terms of this ordinal:\ce; the Site
-5-
Page 32 of 103
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and Landscape Plans in Exhibit Band C, attached hereto and incorporated
herein by reference ; all applicable City Code requirements; the Applicant's
testimony and representations to the Site Plan and Appearance Review
Committee, the Plan Commission, the P&D Committee, and the City Council ; and
the approved documents on file in this case ,
(8) Construction Management Plan: The Applicant shall sign and agree to a
Construction Management Plan (CMP) with the City of Evanston prior to
issuance of the Building Permit. The CMP shall include but is not limited to the
following : construction staging plan, on-street and on-site construction parking
restrictions, hours of operation , a plan including cross sections showing
pedestrian access around the site with the use of curb ramps, signage and/or
striping, foundation survey of surrounding structures including weekly reporting of
seismographs for the duration of construction, submittal of environmental testing
report prior to construction, visibility diagram for all construction site access
points, proposed schedule for street opening for utility connections with cross
section details , and project updates via monthly newsletter and project website.
(C) On-Site Parking Spaces: The on-site parking spaces must be available to the
public for short term use with a maximum two (2) hour time limit. The public
parking must be available between the hours' of 10:00 a.m . and 5:00 p.m. on any
given Monday through Friday, The on-site management company must manage
the parking lot and arrange for any violators not in compliance with the parking
restrictions to be towed .
(D) Maple Avenue Signage: A "Public Parking " Sign must be installed near the
parking entrance at Maple Avenue .
(E) On-Site Electric Charging Station: One on-site electric charging station must
be installed and available to the public and be free of charge .
(F) Mechanical Equipment Located on the Roof: The Applicant agrees to install
sound-abating fences or enclosures around the mechanical eqUipment area on
the roof of the Planned Development.
(G) Landscaping on Elmwood Avenue: Applicant must install and maintain the
landscaping materials on the east side of Elmwood Avenue along the railroad
embankment directly across from the Subject Property , as depicted in Exhibit C.
(H) Maintenance Plan: Applicant must provide a three (3) year maintenance plan
for the landscaping materials installed on the green roofs prior to issuance of a
building permit by the City of Evanston .
(I) On-Site Car Share Spaces: Two on-site car share spaces must be available
through an arrangement with a common third party commercial car-share
company . Applicant must also fully subsidize one car share membership per unit
for all residential units ,
-6-
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(J) Bicycle Parking Facilities: The Applicant must install a minimum of sixteen
(16) reverse "U"-shaped bicycle parking facilities near the intersection of Maple
Avenue and Elmwood Avenue for public use.
(K) Sidewalk Streetscape Work: All sidewalk streetscape work must be constructed
of concrete with a brick paver band at the curb in accordance with the downtown
streetscape standards.
(L) Glass Exteriors: The Applicant must either demonstrate that the external
materials will be of a bird-safe nature or install bird-safe finishes to the glass
exteriors.
(M) Loading Space: One parking space within the on-site parking lot must be
designated a short-term loading space for the Residents.
(N) Landscape Design: The Applicant shall install and maintain all landscaping
materials as depicted in Exhibit C.
(0) Streetscape Improvements: The Applicant shall construct the streetscape
improvements inclusive of new street trees along Elmwood Avenue and Maple
Avenue per proposed development plans and landscape plans in Exhibit Band
Exhibit C.
(P) Affordable Housing Contribution: The Applicant shall pay a one-time
contribution of four hundred thousand dollars ($400,000) to the City's Affordable
Housing Fund. The contribution will be made in two (2) installments. The first
installment shall be made within ten (10) business days of the issuance of the Final
Certificate of Occupancy (FCO) and the second installment shall be made within
one (1) year of the FCO issuance date.
(Q) Affordable Housing in the Development: The Applicant shall provide two (2)
one (1) bedroom on-site affordable housing units (with a goal of one (1) one-
bedroom unit and one (1) two-bedroom unit) to households earning at or below
one hundred percent (100%) of Area Median Income (AMI). The units provided
shall be equal in size to the market-rate units within the building. The period of
affordability for the units shall be for ten (10) years. The Applicant must submit a
compliance report by January 31st of each year to the Housing and Grants
Division of the Community Development Department showing the following: (1)
unit number; (2) number of bedrooms; (3) tenant name; (4) number of persons in
each affordable household unit; (5) annual gross income of each household
occupying each affordable housing unit; (6) date of income certification; and (7)
monthly unit renl. The compliance report must also include the list of any utilities
included in renl.
(R) Divvy Sponsorship: The Applicant shall pay a one-time Divvy sponsorship
contribution in the amount of fifty six thousand dollars ($56,000).
-7-
Page 34 of 103
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(5) City of Evanston Employment: The Applicant agrees to employ at least five (5)
Evanston residents, with a goal of ten (10) Evanston residents, during
construction.
(T) Commercial Space: The Applicant agrees to incorporate the commercial space
along Davis Street to enhance the commercial and pedestrian character of the
area per development plans in Exhibit B.
(U) LEED Silver Certification: The Applicant agrees to comply with the City of
Evanston Green Building Ordinance and obtain a LEED Silver Certification
Rating or higher for the Planned Development on the Subject Property.
(V) Pervious Parking Lot: The Applicant agrees to install a pervious parking lot on
the Subject Property.
(W) Green Roof Construction: The Applicant shall construct multiple green roofs
as depicted in the development plans in Exhibit B and landscape plans in Exhibit
C.
(X) Landscaped Seating Areas: The Applicant agrees to install two landscaped
seating areas along Maple Avenue per landscape plans in Exhibit C
(V) Easement: The Applicant agrees to prepare and record an easement for a six-
foot wide area along the north edge of the on-site parking lot for the use of
commercial properties at the southeast corner of Maple Avenue and Davis Street
to accommodate trash pick-up on Maple Avenue rather than Davis Street. A
copy of the recorded easement document must be submitted prior to issuance of
a building permit by the City of Evanston.
(Z) Parking Lease: The Applicant must agree and sign a long-term parking lease
agreement with the City of Evanston to lease one hundred one (101) parking
spaces based on the standard current monthly parking fee from the Maple
Avenue Parking garage located at 1800 Maple Avenue. The lease agreement
will mandate that the Applicant pay any increases in the rental rate structure
through the term of the lease agreement. The long-term lease agreement shall
initially be set for a minimum period of seven (7) years. For the lifetime of the
project, the Applicant must require all Residents to disclose their vehicle
ownership and conduct periodic reviews to ensure that all vehicles owned by
Residents of the building are accounted for within the Maple Avenue garage. The
Applicant must provide the certified vehicle ownership report to the City of
Evanston annually by January 31st of each calendar year during the first seven
(7) year period from the issuance of the Final Certificate of Occupancy. The City
of Evanston's Department of Administrative Services will monitor the Applicant's
certified vehicle ownership reports and the costs incurred by the City of Evanston
for such oversight shall be paid for by Applicant's parking lease fees. If at any
time during this initial seven (7) year period such annual vehicle ownership report
indicates that the Residents of the building own more than one hundred one
-8-
Page 35 of 103
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(101) cars and require more than one hundred one (101) parkin9 spaces, the
Applicant agrees to amend the parking lease agreement with the City and lease
the additional parking spaces necessary. The Applicant also agrees to deny
apartment leases to potential Residents who own vehicles until such time as the
number of vehicles owned by the Residents of the building and required to park
in the Maple Avenue garage by terms of this Ordinance falls below one hundred
one (101) or until the surplus parking spaces can be accommodated in the
revised lease agreement with the City of Evanston.
Following the seven (7) year anniversary of the initial parking lease agreement
date, the parking lease agreement may be amended. The number of parking
spaces leased from the City may be reduced to match the highest number of
vehicles owned by the Residents and required to park in the Maple Avenue
garage by the terms of this Ordinance in any year during the initial seven (7) year
period per the annual parking reports. The number of parking spaces leased by
the City may not be reduced in the first seven (7) years and any reduction after
the seven (7) year anniversary shall be approved by the City Council as an
amendment to the parking lease agreement.
Following the expiration' of the seven (7) year anniversary of the parking lease
agreement, the agreement can be modified every five years thereafter but not
before, to match the highest number of vehicles owned by the Residents and
required to park in the Maple Avenue garage by the terms of this Ordinance
during any calendar year in the preceding five (5) year term per the annual
parking report. Any amendments to the number of parking spaces leased from
the City of Evanston or any other amendments to the lease agreement, including
term extensions, shall be approved by the City Council as an amendment to the
parking lease agreement.
The Applicant must hold a valid long-term parking lease agreement with the City
of Evanston for the lifetime of the project unless this condition is amended by the
City Council of the City of Evanston as an amendment to the Planned
Development.
(AA) South Elevation of Development: Applicant will exercise reasonable
commercial efforts to work with City staff and the Winthrop Club Condominium
Association to modify the south elevation to maximize privacy for the residents in
condominium units which will face the development and to minimize the impact
on their building located at 1570 Elmwood Avenue.
(BB) Construction Schedule: Pursuant to Subsection 6-11-1-10(A)4 of the Zoning
Ordinance, the Applicant shall obtain a building permit within twelve (12) months
of the passing of this Ordinance. Additionally, the Applicant must complete the
construction of this Planned Development within twenty-four (24) months from
the date the Applicant receives its building permit.
-9-
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(CC) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including all
exhibits attached hereto, with the Cook County Recorder of Deeds, and provide
proof of such recordation to the City, before the City may issue any permits
pursuant to the Planned Development authorized by the terms of this ordinance.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, "Applicant" shall be read as "Applicant's tenants, agents,
assigns, and successors in interest."
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govem and control.
SECTION 8: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
-10-
Page 37 of 103
P3.Page 801 of 969
Introduced: \\l.\.\Ul 82>
Adopted: i\r\ \ \3
,2015
,2015
19-0-15
Approved:
~\\ \~ ,2015
~l$J;;La
EliethB.TiSdahl, Mayor
Approved as to form:
~£~ WGrn arrar, Corporation CounseF
-11-
Page 38 of 103
P3.Page 802 of 969
19-0-15
EXHIBIT A
Legal Description
PARCEL 1: THE SOUTH 50 FEET OF THE NORTH 200 FEET OF THE WEST 120
FEET OF BLOCK 63 IN EVANSTON (EXCEPT SO MUCH OF SAID PREMISES, IF ANY,
WHICH LIES NORTH OF THE SOUTH 300 FEET OF SAID BLOCK 63) TOGETHER
WITH THE SOUTH 10 FEET OF THE NORTH 200 FEET OF SAID BLOCK 63 (EXCEPT
THEREFROM THE WEST 120 FEET THEREOF AND EXCEPT THAT PART THEREOF
DEDICATED FOR STREET PURPOSES); ALSO THAT PART OF SAID BLOCK 63 , IF
ANY, LYING BETWEEN THE NORTH 200 FEET AND THE SOUTH 250 FEET 1 112
INCHES OF SAID BLOCK 63 MEASURED ALONG THE WEST LINE OF SAID BLOCK
AND LYING WEST OF THE WESTERLY LINE OF ELMWOOD AVENUE ALL IN
EVANSTON, A SUBDIVISION OF THE EAST HALF OF THE SOUTHEAST QUARTER
OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD
PRINCIPAL MERIDIAN, AND PART OF SECTION 18, TOWNSHIP 41 NORTH, RANGE
14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PARCEL 2: THE NORTH 150 FEET OF THAT PART OF BLOCK 63 IN EVANSTON
WHICH LIES WEST OF THE RIGHT OF WAY OF THE CHICAGO AND MILWAUKEE
RAILROAD (KNOWN AS THE CHICAGO AND NORTHWESTERN RAILROAD)
(EXCEPT THEREFROM THE WEST 83 112 FEET AND EXCEPT THAT PART THEREOF
DEDICATED FOR STREET PURPOSES) SAID BLOCK 63 BEING SITUATED IN THE
SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST
OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS
PARCEL 3: THE SOUTH 40 FEET OF THE NORTH 190 FEET OF THAT PART OF
BLOCK 63 IN EVANSTON WHICH LIES WEST OF THE RIGHT OF WAY OF THE
CHICAGO AND NORTHWESTERN RAILROAD COMPANY (EXCEPT THEREFROM
THE WEST 120 FEET THEREOF AND EXCEPT THAT PART THEREOF DEDICATED
FOR STREET PURPOSES) SAID BLOCK 63 BEING SITUATED IN THE SOUTHWEST
QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE
THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PARCEL4: THE WEST 83 112 FEET OF THE SOUTH 20 FEET OF THE NORTH 150
FEET OF BLOCK 63 IN THE VILLAGE OF EVANSTON, BEING A SUBDIVISION OF
PARTS OF SECTION 13, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD
PRINCIPAL MERIDIAN, AND IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 ,
EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
PARCEL 5: THE EAST 20 FEET 10 INCHES OF THE WEST 83 FEET 5 112 INCHES OF
THE NORTH 130 FEET OF BLOCK 631N THE VILLAGE OF EVANSTON IN SECTION
18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN,
IN COOK COUNTY, ILLINOIS.
-12-
Page 39 of 103
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PINs: 11-18-310-004-0000
11-18-310-006-0000
11-18-310-007-0000
11-18-310-008-0000
11-18-310-019-0000
11-18-310-020-0000
COMMONLY KNOWN As: 1571 Maple Avenue, Evanston, IL 60201
-13-
19-0-15
Page 40 of 103
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19-0-15
EXHIBIT B
Development Plans
-14-
Page 41 of 103
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Page 42 of 103
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1571 Maple Avenue
Evanston, Illinois
26 September 2014
Centrum Partners LLC Hirsch Associates LLC
Architecture + Planning Page 43 of 103P3.Page 807 of 969
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APPROVED
Page 1 of 5
June 22, 2022 Land Use Commission Meeting
MEETING MINUTES
LAND USE COMMISSION
Wednesday, June 22, 2022
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: Myrna Arevalo, George Halik, Brian Johnson, Jeanne Lindwall, Kiril
Mirintchev, Max Puchtel, Matt Rodgers, Kristine Westerberg
Members Absent: Violetta Cullen, John Hewko
Staff Present: Johanna Nyden, Brian George, Melissa Klotz, Michael Griffith,
Meagan Jones
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:01pm. A roll call was then done and a quorum
was determined to be present.
Approval of June 8, 2022 Meeting Minutes
Commissioner Westerberg then made a motion to approve the Land Use Commission
meeting minutes from June 8, 2022. Seconded by Commissioner Arevalo. A voice vote
was taken and the motion passed, 7-0, with one abstention.
Old Business
A. Major Adjustment to a Planned Development | 1571 Maple Avenue | 22PLND -
0032
1571 Maple Avenue, LLC, applicant, submits for a major adjustment to the
planned development approved by ordinance 19-O-15, and amended by
ordinances 61-O-16 and 147-O-18 in the D3 Downtown Core Development District.
The applicant is requesting to modify t he number of required leased parking
spaces from 55 to 0, terminating the existing parking lease between the applicant
and the City of Evanston. The Land Use Commission makes a recommendation to
the City Council, the determining body for this case, in acco rdance with Section
6-3-9-8 of the Evanston Zoning Code and Ordinance 92-O-21.
Michael McLean provided an introduction and background on the proposal as a transit
oriented development (TOD). He explained the initial review of the development with
regards to parking, the parking study that was completed for it, and the conditions
placed on the development relating to the parking lease. He then explained the
subsequent major adjustment in 2018 that reduced the required leased parking spaces
Page 78 of 103
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APPROVED
Page 2 of 5
June 22, 2022 Land Use Commission Meeting
to 55 and the current request before the Commission. He then explained that the
request lets the residents and the market determine where they wish to park and there
have been no complaints received about building residents parking on the street.
Commissioner Questions
Commissioner Halik asked if it is correct that the ordinance says, as a TOD, this
development would be required to have 85 spaces and that there is a standard that
applies to these types of developments.
Ms. Nyden confirmed that to be the case. She then s tated that Mr. McLean’s point is
well taken; however, this is a larger policy discussion needed and staff’s suggestion is
to keep the parking spaces intact but to only require the applicant to pay for the spaces
that are being used. Maple is a further dist ance from the project but the Sherman
garage at the time of the project approval was fully parked. Staff’s suggestion reserves
the block of spaces so that if a tenant comes, they have space available and are not
searching. Commissioner Halik stated he believes the suggestion is a good one and a
larger policy discussion is needed.
Commissioner Puchtel asked if the request would waive TOD requirements.
Ms. Nyden explained that the parking requirement was different when the project was
approved and Council later directed staff to look at parking requirements in TOD areas,
which led to a parking study being completed and new parking requirements for TOD
areas. 1571 Maple then came back to request parking reductions that were more in -line
with those requirements, especially given their proximity to transit. The TOD parking
requirements still apply but the applicant is requesting a variation from those
requirements (change to the site development allowance that was granted). Ms. Nyden
then explained the nature of staff’s suggestion.
Mr. McLean added that the development is not a new development and has been
leased for 5 seasons with a 98% occupancy rate, with a drop to 89% during Covid but
with no increase in vehicle ownership. He then explained that one of the complaints was
received from residents at the Winthrop Club which (anecdotally) is leasing spaces to
some residents to 1571 Maple. It was not the intention of the parking lease to support
the investment of a parking garage in Evanston but to support effort s towards transit
oriented developments and be greener, reduce carbon footprint and rebar and concrete
used for parking. He then emphasized the proximity of the project to transit and the
reduction of retail occupancy on Davis Street since the development was completed. He
then expressed appreciation for staff looking to find a creative solution.
Commissioner Halik asked if there is no overnight parking allowed downtown where is
the nearest residential parking. Mr. McLean responded that there is residentia l permit
parking located south of Grove and there is also residential parking west of Oak but that
the 1571 Maple building residents are not allowed to park on the street. So this leads to
the need to lease spaces. There is an on-site surface lot with car-share spaces, and EV
charging stations and parklets. Mr. McLean then explained that he has not heard nor
has the Councilmember heard of any negative parking impacts from the building
Page 79 of 103
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APPROVED
Page 3 of 5
June 22, 2022 Land Use Commission Meeting
Chair Rodgers asked if those buildings leasing spaces in the City garag es charge the
market rate for parking. Ms. Nyden responded this would be best answered by the
Parking Manager. At one time, the top level of parking at Maple Avenue garage was
seen as less desirable and the Parking Manager at that time was attempting to le ase
blocks of parking so there may have been a reduced price or a “lock -in” price. Generally
though, lessees are charged market rate. Mr. McLean stated the lease started at 80%
per parking space per month and is now $110.
Commissioner Puchtel inquired what the current rate is, to which Mr. McLean
responded $110 per month in Maple Ave garage. The cost of leasing spaces can be
changed at the City’s discretion. Mr. McLean added that 1571 Maple has been providing
the parking to its residents at a discounted rate (below market) to encourage people to
use it.
Commissioner Westerberg asked given have been able to decrease spaces over time
and City being uncertain of what parking will need, if Mr. McLean is open to the City’s
suggestion. Mr. McLean responded that he is not opposed to compromise but there
should be more discussion. He believes it would be cleaner to not have the requirement
but if staff’s recommendation moves forward, he strongly requested that spaces be in
the Sherman garage instead of Maple Avenue.
Commissioner Lindwall asked how the 2 hour time limit during the day is monitored. Mr.
McLean responded that on-site staff monitors the parking lot at night to ensure those
spaces are utilized by building tenants. During the day, would probably more rea ct to a
complaint or if a repeat offender was noticed but try to not kick out people from the lot
Commissioner Lindwall asked who uses the car -share vehicles. Mr. McLean responded
that every building resident is automatically signed-up for it but he was not sure of
actual usage. He then explained that while many places have lost their car -share
spaces while this site has maintained them and seen them be used.
Commissioner Lindwall then asked what year the project is in the lease agreement. Mr.
McLean responded he believes they are in year 5 and that the lease was created as a
safeguard to make sure building residents did not park in the neighborhood. During the
2018 reduction, Council suggested revisiting the lease in a few years. Commissioner
Lindwall then asked how it is determined which resident parks on -site. Mr. McLean
replied that it is on a first come-first served basis which has not been an issue.
Commissioner Lindwall then asked what would happen if more residents needed space.
Mr. McLean responded that off-site parking arrangements would need to be made but a
lottery may be needed to determine access to the surface lot.
Public Comment
None
Page 80 of 103
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APPROVED
Page 4 of 5
June 22, 2022 Land Use Commission Meeting
Following public comment, Mr. McLean provided a closing statement stating his
appreciation of the questions and discussion and he understands this is part of a larger
policy discussion that is being worked through. Has been successful in implementing
change and asked that that be considered. He requested additional consideration of the
facts of minimal cars being on site and no nuisances being noted since the building was
constructed. He is looking for fair thing.
The record was then closed
Deliberations
Commissioner Halik stated he believes the Commission should follow staff’s
recommendation as outlined earlier. The number of parking requests in recent years
suggests this is heading towards a new policy and this may be a good trial case, there
will be more of these types of requests and it is not good to say yes to one and not the
other.
A brief discussion and clarification on the recommendation occurred. Denial of the
applicant’s request to go to 0 leased parking spaces but compromise to keep the 55
parking spaces and only charge for spaces being used was generally agreed upon by
Commissioners.
Commissioner Mirintchev expressed that the flexible solution is better as he is afraid of
creating precedent. Good to have a central policy in such cases. Commissioner Lindwall
agreed, explaining it would be bad policy to terminate the lease. Looking at the data,
she suggested somewhere in the 25 to 30 parking space range would make sense if the
number of spaces is reduced and move the spaces to the closer garage. Chair Rodgers
stated that there is an average of 13.8 parking spaces being used per year. He the n
agreed it would be better to modify the lease instead of terminating it.
Chair Rodgers asked what to do if multiple spaces are held by different developments
but not used and if there is a potential for future issues. Ms. Nyden responded that the
City is unable to predict the need which speaks to larger policy of how to address that
parking need. If this is a problem, staff could figure out what to do in that case. The City
does not oversell available parking spaces and there is better data to help monit or
parking.
Commissioner Halik stated that he likes the policy approach because it is flexible. The
formula used for the initial TOD requirements is likely irrelevant so additional
consideration is appropriate.
Commissioner Westerberg stated that becaus e the lease is in the 5th year of the 7 year
lease, it is not onerous for the applicant to see what happens after the full 7 years.
The Commission then reviewed the standards for approval relating to the Major
Adjustment:
Page 81 of 103
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APPROVED
Page 5 of 5
June 22, 2022 Land Use Commission Meeting
● Applicable standards for Special Use (6-3-5-10) were found to still be met with
the added conditions as discussed.
● Standard for a Planned Development (6-3-6-9) was found to still be met with
the added conditions as discussed.
● Applicable standards for Planned Developments in the D3 were found to still
be met with added conditions discussed.
Commissioner Lindwall made a motion to recommend that the number of
required leased parking spaces not be reduced but that the parking lease be
modified to relocate the 55 parking spaces leased in the Maple Avenue parking
garage to the Sherman garage and only charging the rental company for the
parking spaces that are utilized rather than the entire number of spaces.
Seconded by Commissioner Puchtel. A roll call vote was taken and the motion
was approved, 8-0.
Respectfully submitted,
Meagan Jones, Neighborhood & Land Use Planner
Page 82 of 103
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See Signature Page Attached
Page 83 of 103
P3.Page 847 of 969
1571 Maple Avenue, LLC,
Signature Page
Attached to and Made a Part of
Planned Development Application
an Illinois limited liability company
By: 1571 Maple A venue Associates, LLC
a Delaware limited liability company
By: CP Maple A venue Member, LLC,
an Illinois limited liability company,
its Managing Member
By: McLinden Holdings, L.L.C.
an Illinois limited liability company
By: �--Name: John McLinden
Its: Manager
Date: March 22, 2022
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7.
8.
!f Applicant or Proposed Land User is 2 Corporation
Any corporation required by law to file a statement with any other governmental agency providing
substantially the information required below may submit a copy of this statement in lieu of completing a
and b below.
a.Names and addresses of all officers and directors.
b.Names, addresses, and percentage of interest of all shareholders, if there are fewer than 33
shareholders, or shareholders holding 3% or more of the ownership interest in the corporation, if there are
more than 33 shareholders.
!f Applicant or Proposed Land User is not 2 Corporation
Name, address, percentage of interest, and relationship to applicant, of each partner, associate, person
holding a beneficial interest, or other person having an interest in the entity applying, or in whose interest
one is applying, for the zoning relief.
I certify that all of the above statements and all statements, information and exhibits that I am submitting in
conjunction with this application for relief from the requirements of the Zoning Ordinance or for an appeal from the
Zoning Administrator's decision are true to the best of my knowledge.
Applicant's signature Date
Applicant's signature Date
Applicant's signature Date
Page 2 of 2 Disclosure Statement (vers: 2/22/2001) -P:\Zoning\FormsonP\General_Forms\Disclosure.doc
See Signature Page Attached
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Date: March 22, 2022
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1571 MAPLE AVENUE - APPLICATION FOR MAJOR ADJUSTMENT
TO PLANNED DEVELOPMENT
TABLE OF CONTENTS
SECTION 1 PROJECT NARRATIVE
SECTION 2 STATEMENTS ADDRESSING RELIEF STANDARDS
STATEMENT OF COMPLIANCE WITH ZONING ORDINANCE
AND OTHER PERTINENT CITY POLICIES
STATEMENT OF SITE CONTROLS AND STANDARDS FOR
PLANNED DEVELOPMENTS
STATEMENT OF DEVELOPMENT ALLOWANCES FOR
PLANNED DEVELOPMENTS
SECTION 3 PLANNED DEVELOPMENT APPLICATION FORM
CERTIFICATE OF DISCLOSURE OF OWNERSHIP INTEREST
FORM
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SECTION 1 PROJECT NARRATIVE
The Applicant, 1571 Maple Avenue LLC (“Applicant”), is the owner of the subject property,
located at 1571 Maple Avenue (“Subject Property”).
The requested major adjustment is for the existing mixed-use building, which was approved as a
Planned Development pursuant to Ordinance No 19-O-15 approved by the Evanston City
Council on April 13, 2015.
The existing building contains 101 apartments, approximately 3,979, square feet of ground floor
retail, 13 on-site parking spaces and 55 off-site parking spaces in the city owned parking garage
at 1800 Maple Avenue, in accordance with Ordinance 147-O-18, which reduced the off site
parking to the current level. The development original provided 101 parking spaces at 1800
Maple Avenue. The on-site parking includes two car-share spaces and an electric car charging
station. These spaces are intended to serve the commercial spaces during the day, and are
available for residents and visitors overnight. The Applicant will continue to offer reduced
membership rates for use of the car-share vehicles on site to residents of the development.
As the development became fully stabilized, it became clear that the 101 parking spaces leased in
the 1800 Maple Avenue parking garage were not necessary to serve the tenants. The parking
count at the off-site location was reduced by ordinance number 147-O-18 to 55 off-site parking
spaces. Because the building is currently 95% rented, and only 6 of the 55 off-site places are
currently used by residents of the development, the Applicant now seeks to eliminate the parking
lease at the 1800 Maple parking garage and reduce the total required parking in the development
to the existing 11 on site parking spaces.
Based on the amount of off-street parking available in the neighborhood, in parking lots that are
closer to the subject property than the 1800 Maple Avenue parking garage, the Applicant no
longer needs to maintain a lease for off-site spaces. The Applicant will continue to provide an
annual vehicle ownership report to the City for record-keeping purposes.
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SECTION 2 STATEMENTS ADDRESSING RELIEF STANDARDS
STATEMENT OF COMPLIANCE WITH ZONING ORDINANCE AND OTHER
PERTINENT CITY POLICIES
Statement addressing the development’s compliance/any other pertinent city planning and
development policies regarding the following:
The amendment is in compliance with the “2000 Evanston Comprehensive General Plan,”
adopted May 8th, 2000 (“Comprehensive Plan”) by the City Council as set forth below.
A.Promoting Use of Mass Transit and Pedestrian-Friendly Development
The Comprehensive Plan states the following:
“Promote higher-density residential and mixed-use development in close proximity
to transit nodes (e.g., train stations) in order to support non-automobile dependent
lifestyles.” (Comprehensive Plan, page 108).
The Subject Property is located within a five-minute walk (1320-ft radius) from The Davis
Street purple line station and the Davis Street Metra station. By providing ample bicycle
parking and on-site car sharing spaces, the amendment is designed to support non-
automobile dependent lifestyles.
“New developments should be integrated with existing neighborhoods to promote
walking and the use of mass transit.” (Comprehensive Plan, page 8).
The Subject Property is located within a five-minute walk (1320-ft radius) from various
retail stores and restaurants. In fact, the Subject Property earns a “Walk Score” of 96,
indicating that daily errands do not require a car. As such, the proposed development
promotes walkability within the neighborhood, and reduces the demand for excess parking
for residents.
The Subject Property is located less than 700 feet from the Davis Street CTA station and
Metra station. The intersection of Davis and Maple also features stops for the 93, 201,
206, 208 and 213 bus routes. Accordingly, residents of the Subject Property have excellent
access to both local and regional transit options.
“New land development can take advantage of renewed interest in pedestrian and
transit orientation. For example, slightly higher density residential and
residential/commercial mixed-use buildings can be desirable additions along major
corridors already very accessible to mass transit.” (Comprehensive Plan, page 8).
The Subject Property is located on a site with convenient accessibility to the CTA purple
“L” line and is approximately two blocks away from a Metra station. Further, the property
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is in a pedestrian-friendly location, in a transit oriented development area desirable to
residents who prefer to walk around downtown. Therefore, the proposed amendment will
take advantage of the renewed interest in pedestrian and transit orientation and promote
public transportation versus vehicular traffic.
Since the development was constructed, dining and grocery options have increased in the
vicinity, particularly with a Target grocery location 0.3 miles away.
“Promote biking to enhance the character of the community, retail viability, and
health of citizens.” (Comprehensive Plan, page 109).
The development currently provides ample room to store residents’ bicycles in a well-lit
and inviting bicycle storage room, encouraging biking as a means of transportation. The
number of bicycle parking spaces provided will meet the requirements of the City of
Evanston code. The Subject Property also features bike parking for visitors on the corner
of Davis and Elmwood Avenue.
STATEMENT OF SITE CONTROLS AND STANDARDS FOR PLANNED
DEVELOPMENTS
Statement addressing the site controls and standards for planned developments in the subject
property’s zoning district regarding the following:
The requested major adjustment is to a previously-approved planned development. The only
requested change is to the parking requirements reflected in the approval ordinance. The
applicant seeks to modify the approved number of spaces from 55 off-site spaces and 13 on-site
spaces to 13 on-site spaces. The Applicant has determined and substantiated in this application,
that the 55 off-site parking spaces are not necessary to serve the needs of the Subject Property’s
residents, and that residents who may need off-street parking are so few, that the available off-
street parking in the neighborhood will better serve them than the leased spaces in the 1800
Maple Avenue garage.
No other zoning or site controls are being modified.
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STATEMENT OF DEVELOPMENT ALLOWANCES FOR PLANNED
DEVELOPMENTS
Statement addressing the development allowances for planned developments in the subject
property’s zoning district regarding the following:
Parking
The requested adjustment is to a previously-approved planned development. The
only requested change is to the parking requirements reflected in the approval
ordinance. The reduction of spaces from 55 off-site spaces and 13 on-site spaces
to 13 on-site spaces will allow the Applicant to eliminate a lease that is
unnecessary for the operation of the Subject Property. Currently, 6 spaces in the
1800 Maple Avenue garage, where the off-site parking spaces are located, are
rented by residents of the Subject Property. This number has decreased steadily
since the building was stabilized. Furthermore, the parking resources available in
the neighborhood are more than adequate to address any off-street parking needs
of residents of the Subject Property.
The requested relief will have no adverse effects on residential uses within or
adjoining the development or the overall neighborhood.
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Available Monthly Parking Options Near 1571 Maple
1800 Maple
Self Park
1711 Maple
Avenue
821 Davis
Street
1715 Chicago
Avenue Page 100 of 103P3.Page 864 of 969
- 2 -
Zipcar Locations
1571 Maple
1603 Orrington
Avenue
1500 Sherman
AvenuePage 101 of 103P3.Page 865 of 969
1571 Maple Avenue
Major Adjustment
Request and History
The subject proposal will eliminate an existing parking leas e between the developer and the City
of Evanston, which was established in order to ensure that there would sufficient parking for
residents of 1571 Maple Avenue.
The development was planned with just 13 parking spaces, two of which were built into a parkl et
to enhance the outdoor space and pedestrian experience at the site. The remaining 11 parking
spaces are used for serving the on site commercial uses during the day, and an be used by
residents and their visitors in the evening. The concept for the deve lopment was such that if
very limited parking is provided on site, then residents without cars would naturally gravitate
toward the building because of the rich transit amenities and amenities of daily living so nearby.
At the time the subject developme nt was entitled, the developer came to a compromise with the
City to lease the required number of parking spaces off site in the City’s Maple Avenue garage.
Th garage is more than 1 ,000 feet away from the subject property, and accordingly does not
meet the requirement for off site parking set forth in the City of Evanston’s zoning ordinance in
Section 6-16-2-1. The developer also agreed to restrict residents from eligibility for on street
parking passes ordinarily available to neighborhood residents. Essent ially, the requirement to
lease spaces in the Maple Avenue garage was a fail -safe, in case residents of the development
needed more parking spaces than anticipated by the developer at the time the concept was
proposed, so that residents’ cars would not cre ate additional stress on the City’s on street
parking availability. As expected, however, few residents opted to rent space in the building’s
garage.
The initial lease term was for seven years, and the lease secured 101 parking spaces in the
garage for residents – one for each unit. In 2018, an ordinance was approved permitting the
developer to lease just 70 spaces rather than 101, and contemplated that the lease would be
modified based on usage. Because so few residents were using the leased parking sp aces, the
requirement has been reduced further, and is now just for 55 parking spaces. As the building’s
occupancy stabilized, currently at approximately 98%, the parking usage continued to plummet,
with just 5 residents opting to rent spaces in the Maple Avenue Garage. All 5 of these residents
will be moving out at the end of their lease terms.
In addition, since the development was approved, the City of Evanston has adopted a Transit
Oriented Development (“TOD”) policy. The subject development is withi n the City’s designated
TOD zone. The City has also reduced its parking requirements generally. Because the TOD
concept has been tested at this site over the last few years, the development has proven that
TOD works and the proposed elimination of the Map le Avenue Garage lease is appropriate for
the development.
Existing Parking Leases
Should the parking lease be terminated completely, the Developer will reimburse any
prepayments made by residents for those paces on a pro rata basis. Residents will con tinue to
be free to lease parking space in the Maple Avenue Garage for a monthly fee of $115 directly
from the City, or they may choose to lease parking spaces within several parking garages
nearer to the subject property at comparable prices.
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Other parking options include:
- 1890 Maple Avenue (E2): $60/month ($175 for 2 months)
- 1603 Orrington (parking garage) $189/month
- 821 Davis (Sherman Plaza Parking Garage): $130/month
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Johanna Nyden, Director of Community Development
CC: Melissa Klotz, Zoning Administrator
Subject: Ordinance 74-O-22, Map Amendment to the Zoning Ordinance to
remove the oCSC Central Street Overlay District from Certain Properties
at Crawford Avenue & Gross Point Road
Date: July 25, 2022
Recommended Action:
The Land Use Commission recommends denial of Ordinance 74-O-22, a map amendment to
the Zoning Ordinance to remove the oCSC Central Street Overlay District from certain
properties at Crawford Avenue & Gross Point Road. The Land Use Commission found the
proposed map amendment does not meet the Standards for Approval, specifically the proposal
does not meet the goals and objectives of the Comprehensive General Plan (Comp Plan).
A petition in opposition of the map amendment was filed with the City Clerk prior to the close
of the Land Use Commission's public hearing on July 13, 2022. Pursuant to Section 6-3-4-7 of
the Zoning Ordinance, if 30% or more of property owners within the 500 foot boundary notice
area are valid petitioners verified by the City Clerk, then the proposed map amendment requires
a 3/4 vote of the City Council to approve.
CARP:
N/A
Council Action:
For Introduction
Summary:
At the request of Councilmember Suffredin, Planning & Zoning Staff identified a way for Sarkis
Cafe at 2632 Gross Point Rd., a beloved local business to many, to establish more appropriate
and permanent tent structures for outdoor seating at the site. The business erected temporary
tents during the pandemic to provide emergency outdoor seating, but the emergency tents do
not comply with the Zoning Ordinance and must be removed. Similar tent structures with
permanent bases and supports that meet building cod e and ADA requirements could be
P4.Page 868 of 969
constructed at the site, but the oCSC Central Street Overlay prohibits such design and is
instead a form-based code that prescribes exactly how the property should redevelop.
Planning & Zoning Staff suggest removal of the following contiguous (when including right-of-
way) 7 parcels (4 zoning lots/businesses) at the western edge of the oCSC Overlay District
around Crawford Ave. and Gross Point Rd., including Sarkis Cafe at 2632 Gross Point Rd.
Staff suggests a Map Amendment to the Zoning Ordinance to remove the existing oCSC
Central Street Corridor Overlay District and revert to the existing underlying B1a Business
District zoning at the following properties:
2600 Gross Point Rd., PIN 05-33-318-032-0000 (Little Island Restaurant)
2608-2620 Gross Point Rd./2620 Crawford Ave., PINs 05-33-318-033-0000, 05-33-318-034-
0000 (Wil-Ridge Complete Auto Repair)
2628-2636 Gross Point Rd., PINs 05-33-311-054-0000, 05-33-311-040-0000, 05-33-311-053-
0000 (Sarkis Cafe)
2600 Crawford Ave., PIN 05-33-319-001-0000 (Evanston Paper)
Proposal Overview
The Central Street Corridor Master Plan was adopted in 2007 and called for the creation of the
oCSC Central Street Overlay District, which was adopted in 2008. The oCSC Overlay District
is a form-based code that consists of seven subareas that each contain specific use, siting,
appearance, bulk, and height requirements that are codified and required by zoning.
Planning & Zoning staff identified 7 parcels (4 zoning lots/businesses) at the western edge of
the oCSC Overlay District around Crawford Ave. and GrossPoint Rd. that feature unique
circumstances that make the regulations of the oCSC Overlay District detrimental to nearly any
improvements proposed on the lots and creates burdensome zoning issues that should not be
in place.
The Master Plan originally called for rezoning of the Crawford Ave. and Gross Point Rd. area
from the C2 Commercial District to the B2 Business District.
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The Master Plan identifies the intersection area as a commercial area with redevelopment
potential. The Plan states:
Commercial District (C2) – Gross Point/Crawford/Central intersections: Buildings should
be set back 30 feet from the curb to provide room for wider sidewalks, additional
landscaping, and improved sight lines for motorists.
The Plan also explains how development would occur to be successful:
The new development shown in the Master Plan will be largely driven by the private
sector. While the City can encourage and facilitate property improvements and new
development by investments in infrastructure, the Plan envisions property
owners improving or redeveloping their sites or cooperating to create larger, more
viable redevelopment opportunities.
The Plan envisioned redevelopment of the area as shown:
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However, when the oCSC Overlay District and corresponding form-based code was adopted,
the Crawford Ave. & Gross Point Rd. area, or Subarea 6, was rezoned to the B1a Business
District instead of the B2 Business District as the Plan called for. The B1a Business District is
a down-zone of B2, as seen in the following comparison:
Density FAR Front
Yard
Street
Side
Yard
Interior
Side
Yard
Rear
Yard
Building
Height
B1a 900 sq. ft.
per DU 2.0 3’ 3’ 10’ 25’ 40’ or 3
stories
B2 400 sq. ft.
per DU 2.0 3’ 3’ 10’ 15’ 45’
When comparing the two districts, the B1a District allows less than half of the density, a larger
rear yard setback, and shorter building height than the B2 District.
It has been nearly 15 years since the adoption of the oCSC Overlay District, and while the
regulations of the Overlay work well in the pedestrian-oriented Central Street Business District,
the Overlay regulations combined with the downzoning to the B1a Business District on the
identified properties have proved ineffective and instead are prohibiting positive activity in the
area such as improved storefront facades and new permanent structures.
The purpose of the oCSC Overlay District is (Section 6 -15-14-1):
The oCSC district is intended as a primary means to implement the recommendations
contained in the Central Street Master Plan (2007). The geographical scope of the plan
extended the length of Central Street from Gross Point Road in the west to Ridge Avenue
in the east, and includes intersecting portions of Gross Point Road, Crawford Avenue and
Green Bay Road. Specifically, this overlay district seeks to:
A. Preserve existing character and scale.
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B. Encourage a healthy mix of uses along the corridor; preserve in dependent and
unique uses.
C. Sustain and enhance the corridor as a location for diverse, unique, small scale,
pedestrian oriented retail shops, services, and restaurants.
D. Encourage retail uses close to transit.
E. Allow a wide, consistent sidewalk width.
F. Ensure wider, landscaped parkways as a transition between retail frontages and
residential side streets.
G. Provide improved sightlines for motorists.
H. Ensure consistent building placement and create a pedestrian friendly and human
scaled "street wall."
I. Articulate buildings and reduce the perceived height and mass of new development
by using building stepbacks at upper stories.
J. Establish new sidewalk standards for improved sidewalk widths, sightlines, and
streetscapes.
K. Encourage buildings with clearly defined bases, middles, and tops.
L. Allow the intuitive identification of storefronts through the use of appropriate store
windows and fenestration for retail and mixed use buildings.
The 12 points of the purpose statement are admirable, and have proven to be effective
planning and zoning tools with the success of the oCSC Overlay District further east on
Central St. However, while properties further east on Central St. have been successfully
able to construct new storefronts and small or moderate additions, improvements have not
been feasible at the identified properties due to the combined downzoning to B1a, and
Overlay District regulations such as extensive street frontage and Overlay setbacks –
including the 30’ from curb setback for sidewalks and street furniture that is required along
all street frontages where every identified property has at least two street frontages.
The properties identified for removal from the oCSC Overlay District are all along the very
western edge of the oCSC Overlay District and are shown in red:
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• Sarkis Cafe, 2628-2636 Gross Point Rd.: Sarkis currently has temporary outdoor tents
on the property that are not allowed to remain per the Zoning Ordinance. The property
owner would like to construct a permanent tent structure that meets all City Code
requirements, which may entail footings, wood posts or beams, and a heavy duty
canvass or hardtop roof. Such structure is not feasible within the oCSC Overlay District
since it would trigger a substantial number of variations including 30’ wide sidewalk and
street furniture zones along the entire length of the Sarkis property (3 parcels, including
the parking lot parcel that is owned by CVS) along both Gross Point Rd. and Crawford
Ave.
• Little Island Restaurant, 2600 Gross Point Rd.: Little Island does not plan to make
improvements in the near future. With three street frontages, any changes to the
property would trigger significant variations within the Overlay District. Once removed,
variations would still be triggered for moderate to substantial improvements or
redevelopment, but simple façade and parking lot improvements could be done without
the need for zoning relief.
• Wil-Ridge Complete Auto Repair, 2608-2620 Gross Point Rd./2620 Crawford Ave.: Wil-
Ridge does not currently have plans to improve their property (2 parcels) but attempted
to in the past only to find the existing zoning regulations made property modifications so
difficult that they did not proceed. Removal of the Overlay District would allow Wil-Ridge
to move forward in the future with façade and/or parking lot improvements.
• Evanston Paper, 2600 Crawford Ave.: The property is triangular in shape with the widest
portion at the street frontage, where the Overlay District prohibits structures within 30’
of the curb. With that Overlay District requirement, as well as the extensive façade
requirements, this property could not be improved or redeveloped without substantial
zoning relief.
The oCSC Overlay District includes the following specific regulations that are problematic and
infeasible at the identified properties:
• Pedestrian Area Requirements (6-15-14-12):
Minimum Width Along Central, Gross Point, Crawford: 15’ sidewalk clear zone, then 15’
parkway/street furniture zone, for a minimum building and parking setback of 30’ from all
street frontages. At the identified properties, this setback amounts to over 1/3 of the property
areas. For example, the Sarkis property (including the parking lot parcel owned by CVS) is
estimated at 29,205 sq. ft. and the pedestrian area requirement amounts to over 10,00 0 sq.
ft. of private property that cannot be used for buildings or parking. The +10,000 sq. ft.
estimate does not include side or rear yard setbacks that further reduce the buildable area.
• Fenestration (6-15-14-14):
Minimum 65% fenestration (windows) required along the ground floor facing the street
frontage, and continuing around the corner of a building for at least 40’ or the length of the
building, whichever is shorter; lower edge if lite (sill) no higher than 3 ft. above grade; upper
edge of lite (header) is no lower than 10’ above grade; glass entrances only count towards
fenestration if the qualifying fenestration extends above the entrance to no lower than 10’
above grade. The existing structures at the identified properties do not comply with these
regulations, so if any change to a façade is proposed, all fenestration regulations must be
met or variations are triggered. Given the heavy automobile -oriented intersection, it may
not be appropriate for existing or new structures to feature largely glass facades.
• Building Façade Articulation (6-15-14-15):
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For all building facades facing public streets, the length of façade without intervening
fenestration or entryway shall not exceed 20’; building floors shall be de lineated through the
use of windows, belt courses, cornice lines or similar architectural detailing; facades wider
than 25’ shall be vertically articulated to give the appearance of being composed of multiple
buildings by using projections, recesses, material changes, parapets, cornices, varying roof
heights/lines, or other similar architectural features; no more than 25’ of width of any building
façade shall form a sheet wall or a vertical unbroken plane of façade that is unarticulated in
depth. While such design criteria may lead to exceptional new construction, the
requirements are prohibitive to any moderate façade improvements to existing structures
and have instead encouraged the identified properties to not make building upgrades.
• Building Height (6-15-14-8):
Transitional height plane required at the location of the defined setback closest to the
adjacent lower intensity district, and having a height the same as the defined maximum
building height of the adjacent lower intensity residential district t hat extends upward
away from the residential district at a 45 degree angle from horizontal; a stepback of
10% of the lot depth or width from the required pedestrian area is required for upper
stories for front and street side yards.
The oCSC Overlay District does regulate uses. Changes to use regulations at the identified
properties include:
Additional Permitted
Uses
Additional Special
Uses Prohibited Uses
oCSC Subarea 6
Automobile Service
Station,
Specialty Food Store
Cultural Facility,
Performance
Entertainment Venue
Drive-Through
Facility (except at
2628 Gross Point
Rd.)
This means that with the oCSC Overlay District removed from the identified properties, those
properties revert to the underlying B1a Business District zoning only and could no longer
redevelop into an Automobile Service Station (gas station), Specialty Food Store Establishment
moves from permitted to only permitted outside of midnight -6am or all hours by special use,
Cultural Facility becomes a permitted use instead of a special use, and Performance
Entertainment Venue is no longer an eligible use.
Of note, the oCSC Overlay District currently prohibits Drive-Through Facilities at all properties
in the Overlay but allows a Drive-Through Facility as a special use specifically at 2628 Gross
Point Rd. Removal of the Overlay means all of the identified properties change to Drive -
Through Facility as a special use (rather than a prohibited use). Planning & Zoning staff
acknowledge that proper queueing for a Drive-Through Facility at any of the properties is likely
infeasible, and new or additional curb cuts to the identified properties are also likely infeasible
due to the surrounding busy automobile intersections, the Public Works Agency’s curb cut
requirements, and IDOT regulations. The City did see an application for a Drive -Through
Facility in conjunction with a special use request for a Type 2 Restaurant and a significant
amount of zoning relief required for a proposal for Nic’s Organic Fast Food restaurant in 2018-
2019 (2 application attempts). In both applications, it was infeasible for the property to fit all of
the required parking plus the Drive-Through queueing without blocking drive-aisles and access
to the site. The first application was denied by the City Council and the second application was
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withdrawn by the applicant. If an application for a special use for a Drive -Through Facility is
ever requested at the identified properties, City staff is aware of the severe site constraints and
safety issues and will not recommend approval. The Public Works Agency agrees that Drive -
Through Facilities at corner properties can be problematic and should not be approved, and
follows curb cut regulations within the City Code in Section 7 -3-8 and specifies that no curb cut
shall be granted within 20’ of any street intersection. Staff is not aware of any potential request
for a Drive-Through Facility at the identified properties, and the property owner of Sarkis has
stated there is no plan to add a Drive-Through Facility at Sarkis. Additionally, as a special use,
any Drive-Through Facility would require City Council approval.
Also, the oCSC Overlay District requires Active Ground-Floor Uses (6-15-14-7) within the first
50’ of any property’s street frontage. Remova l of the oCSC Overlay District regulations would
mean there is no requirement for an Active Ground -Floor Uses. However, the recent text
amendment to make Ground-Floor Office Uses into Administrative Review Uses effectively
established the same regulation since Administrative Review Uses look closely at and typically
require storefront activation.
Overall, the use requirements of Subarea 6 of the oCSC Overlay District are similar to those of
the B1a Business District so the proposed rezoning would produce minimal or no change in
uses. The proposed rezoning would reduce the extensive zoning regulations for setbacks,
fenestration, and façade requirements so that current existing businesses in the area are able
to move forward with appropriate site improvements.
Standards of Approval
Pursuant to Section 6-3-4-5 Standards for Amendments:
The wisdom of amending the text of the Zoning Ordinance or the Zoning Map is a matter
committed to the sound legislative discretion of the City Council and is not controlled by
any one standard. In making their determination, however, the City Council should, in
determining whether to adopt or deny, or to adopt some modification of the Plan
Commission's recommendation consider, among other factors, the following:
(A) Whether the proposed amendment is consistent with the goals, objectives, and
policies of the Comprehensive General Plan, as adopted and amended from time
to time by the City Council.
(B) Whether the proposed amendment is compatible with the overall character of
existing development in the immediate vicinity of the subject property.
(C) Whether the proposed amendment will have an adverse effect on the value of
adjacent properties.
(D) The adequacy of public facilities and services.
The proposed rezoning is consistent with the goals, objectives, and policies of the
Comprehensive General Plan including:
• Promote the growth and redevelopment of business, commercial, and industrial areas.
• Recognize and support the strong role neighborho od business districts play in
Evanston’s economy and its identity.
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The proposed rezoning is compatible with the overall character of existing development in the
immediate vicinity by maintaining similar bulk structure and use regulations while reducing the
extensive setbacks along street frontages given the highly automobile -oriented intersection,
thereby allowing existing businesses to appropriately make façade improvements or construct
additional permanent structures without the need for extensive zoning relief.
Legislative History:
July 13, 2022 - The Land Use Commission concluded testimony and received a petition against
the map amendment prior to close of the public hearing as required by Section 6 -3-4-7 of the
Zoning Ordinance. If 30% of the property owners within 500 feet of the map amendment sites
are verified on the petition, then a 3/4 vote is triggered for approval by the City Council.
Following deliberation, the Land Use Commission voted 1 -5 to recommend approval,
effectively recommending denial of the proposed map amendment.
July 13, 2022 Land Use Commission Packet (case starts on p.17)
June 22, 2022 - The Land Use Commission heard the map amendment proposal and significant
public comment in opposition, with opposing comments specifically stating drive -throughs are
not wanted, and the intersection needs improvement. The public hearing was continued with
testimony open to the July 13, 2022 Land Use Commission meeting to allow additional time for
the petition opposing the proposal that was still circulating among property owners, at the
request of the petition initiator.
June 22, 2002 Land Use Commission Packet (case starts on p.107)
Public Comment Addendum
Attachments:
Ordinance 74-O-22 Amending Zoning Map to Remove Properties from the oCSC Central St
Corridor Overlay District
Exhibit B - Map of Properties to be Rezoned
June 22, 2022 Land Use Commission Draft Meeting Minutes
July 13, 2022 Land Use Commission Draft Meeting Minutes
Spreadsheet with Petitioners Against Map Amendment 22PLND-0038
Paper Petitions
Digital Petitions
Page 9 of 53
P4.Page 876 of 969
7/25/2022
74-O-22
AN ORDINANCE
Amending the Zoning Map to Remove Certain Properties from the oCSC
Central Street Corridor Overlay District
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations ; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (“the Zoning Ordinance”); and
Page 10 of 53
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74-O-22
~2~
WHEREAS, on June 22, 2022 and July 13, 2022, the Land Use
Commission held public hearings, pursuant to proper notice, regarding case no.
22PLND-0038, to consider amendments to the Zoning Map, cited in Section 6 -7-2 of the
Zoning Ordinance, to remove 2600 Gross Point Road, 2608-2620 Gross Point
Road/2620 Crawford Avenue, 2628-2636 Gross Point Road, and 2600 Crawford
Avenue from the oCSC Central Street Corridor Overlay District;
WHEREAS, at its June 22, 2022 and July 13, 2022 meetings, the Land
Use Commission received testimony and made findings pursuant to Subsection 6 -3-4-6
of the Zoning Ordinance and recommended City Council denial thereof; and
WHEREAS, prior to the close of the Land Use Commission hearing on the
matter, a written protest against the proposed map amendment, signed and
acknowledged by thirty percent (30%) of the property owners whose lot lines are
located within five hundred (500) feet of the boundary of the area to be amended,
inclusive of public rights of way, was filed with the City Clerk, triggering a requirement
that three-fourths (3/4) of City Council approve the passage of the amendment,
pursuant to City Code Section 6-3-4-7; and
WHEREAS, at its meeting of July 25, 2022, the Planning and
Development Committee of the City Council considered and reviewed the findings and
recommendation of denial of the Land Use Commission in case no. 22PLND-0038 and
recommended City Council approval thereof; and
WHEREAS, at its meetings of July 25, 2022 and August 8, 2022, the City
Council considered and adopted the records and recommendations of the Planning and
Development Committee; and
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74-O-22
~3~
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby amends the Zoning Map to remove
the properties listed in Exhibit A and identified in Exhibit B, both attached hereto and
incorporated herein by reference, from the oCSC Central Street Corridor Overlay
District.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
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74-O-22
~4~
SECTION 6: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _______________, 2022
Adopted: _________________, 2022
Approved:
___________________________, 2022
________________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
________________________________
Nicholas E. Cummings, Corporation
Counsel
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74-O-22
~5~
EXHIBIT A
Properties Removed from the oCSC Central Street Corridor Overlay District
Page 14 of 53
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74-O-22
~6~
EXHIBIT B
Map of Properties Removed from the oCSC Central Street Corridor Overlay
District
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City of Evanston IL, Imagery courtesy Cook County GISPage 16 of 53P4.Page 883 of 969
DRAFT - NOT APPROVED
Page 1 of 14
June 22, 2022 Land Use Commission Meeting
MEETING MINUTES
LAND USE COMMISSION
Wednesday, June 22, 2022
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: Myrna Arevalo, George Halik, Brian Johnson, Jeanne Lindwall, Kiril
Mirintchev, Max Puchtel, Matt Rodgers, Kristine Westerberg
Members Absent: Violetta Cullen, John Hewko
Staff Present: Johanna Nyden, Brian George, Melissa Klotz, Michael Griffith,
Meagan Jones
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:01pm. A roll call was then done and a quorum
was determined to be present.
Approval of June 8, 2022 Meeting Minutes
Commissioner Westerberg then made a motion to approve the Land Use Commission
meeting minutes from June 8, 2022. Seconded by Commissioner Arevalo. A voice vote
was taken and the motion passed, 7-0, with one abstention.
Old Business
A. Major Adjustment to a Planned Development | 1571 Maple Avenue | 22PLND -
0032
1571 Maple Avenue, LLC, applicant, submits for a major adjustment to the
planned development approved by ordinance 19-O-15, and amended by
ordinances 61-O-16 and 147-O-18 in the D3 Downtown Core Development District.
The applicant is requesting to modify the number of required leased parking
spaces from 55 to 0, terminating the existing parking lease between the applicant
and the City of Evanston. The Land Use Commission makes a recommendation to
the City Council, the determining body for this case, in accordance with Section
6-3-9-8 of the Evanston Zoning Code and Ordinance 92-O-21.
Michael McLean provided an introduction and background on the proposal as a transit
oriented development (TOD). He explained the initial review of the development with
regards to parking, the parking study that was completed for it, and the conditions
placed on the development relating to the parking lease. He then explained the
subsequent major adjustment in 2018 that reduced the required leased parking spaces
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to 55 and the current request before the Commission. He then explained that the
request lets the residents and the market determine where they wish to park and there
have been no complaints received about building residents parking on the street.
Commissioner Questions
Commissioner Halik asked if it is correct that the ordinance says, as a TOD, this
development would be required to have 85 spaces and that there i s a standard that
applies to these types of developments.
Ms. Nyden confirmed that to be the case. She then stated that Mr. McLean’s point is
well taken; however, this is a larger policy discussion needed and staff’s suggestion is
to keep the parking spaces intact but to only require the applicant to pay for the spaces
that are being used. Maple is a further distance from the project but the Sherman
garage at the time of the project approval was fully parked. Staff’s suggestion reserves
the block of spaces so that if a tenant comes, they have space available and are not
searching. Commissioner Halik stated he believes the suggestion is a good one and a
larger policy discussion is needed.
Commissioner Puchtel asked if the request would waive TOD requirements.
Ms. Nyden explained that the parking requirement was different when the project was
approved and Council later directed staff to look at parking requirements in TOD areas,
which led to a parking study being completed and new parking requirements for TOD
areas. 1571 Maple then came back to request parking reductions that were more in -line
with those requirements, especially given their proximity to transit. The TOD parking
requirements still apply but the applicant is requesting a variation from those
requirements (change to the site development allowance that was granted). Ms. Nyden
then explained the nature of staff’s suggestion.
Mr. McLean added that the development is not a new development and has been
leased for 5 seasons with a 98% occupancy rate, with a drop t o 89% during Covid but
with no increase in vehicle ownership. He then explained that one of the complaints was
received from residents at the Winthrop Club which (anecdotally) is leasing spaces to
some residents to 1571 Maple. It was not the intention of t he parking lease to support
the investment of a parking garage in Evanston but to support efforts towards transit
oriented developments and be greener, reduce carbon footprint and rebar and concrete
used for parking. He then emphasized the proximity of the project to transit and the
reduction of retail occupancy on Davis Street since the development was completed. He
then expressed appreciation for staff looking to find a creative solution.
Commissioner Halik asked if there is no overnight parking allowed downtown where is
the nearest residential parking. Mr. McLean responded that there is residential permit
parking located south of Grove and there is also residential parking west of Oak but that
the 1571 Maple building residents are not allowed to park on the street. So this leads to
the need to lease spaces. There is an on-site surface lot with car-share spaces, and EV
charging stations and parklets. Mr. McLean then explained that he has not heard nor
has the Councilmember heard of any negative parking impacts from the building
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Chair Rodgers asked if those buildings leasing spaces in the City garages charge the
market rate for parking. Ms. Nyden responded this would be best answered by the
Parking Manager. At one time, the top level of parking at Maple Avenue garage was
seen as less desirable and the Parking Manager at that time was attempting to lease
blocks of parking so there may have been a reduced price or a “lock -in” price. Generally
though, lessees are charged market rate. Mr. McLean stated the leas e started at 80%
per parking space per month and is now $110.
Commissioner Puchtel inquired what the current rate is, to which Mr. McLean
responded $110 per month in Maple Ave garage. The cost of leasing spaces can be
changed at the City’s discretion. Mr. McLean added that 1571 Maple has been providing
the parking to its residents at a discounted rate (below market) to encourage people to
use it.
Commissioner Westerberg asked given have been able to decrease spaces over time
and City being uncertain of what parking will need, if Mr. McLean is open to the City’s
suggestion. Mr. McLean responded that he is not opposed to compromise but there
should be more discussion. He believes it would be cleaner to not have the requirement
but if staff’s recommendation m oves forward, he strongly requested that spaces be in
the Sherman garage instead of Maple Avenue.
Commissioner Lindwall asked how the 2 hour time limit during the day is monitored. Mr.
McLean responded that on-site staff monitors the parking lot at night to ensure those
spaces are utilized by building tenants. During the day, would probably more react to a
complaint or if a repeat offender was noticed but try to not kick out people from the lot
Commissioner Lindwall asked who uses the car -share vehicles. Mr. McLean responded
that every building resident is automatically signed-up for it but he was not sure of
actual usage. He then explained that while many places have lost their car -share
spaces while this site has maintained them and seen them be used.
Commissioner Lindwall then asked what year the project is in the lease agreement. Mr.
McLean responded he believes they are in year 5 and that the lease was created as a
safeguard to make sure building residents did not park in the neighborhood. During the
2018 reduction, Council suggested revisiting the lease in a few years. Commissioner
Lindwall then asked how it is determined which resident parks on -site. Mr. McLean
replied that it is on a first come-first served basis which has not been an issue.
Commissioner Lindwall then asked what would happen if more residents needed space.
Mr. McLean responded that off-site parking arrangements would need to be made but a
lottery may be needed to determine access to the surface lot.
Public Comment
None
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Following public comment, Mr. McLean provided a closing statement stating his
appreciation of the questions and discussion and he understands this is part of a larger
policy discussion that is being worked through. Has been successful in implementing
change and asked that that be considered. He requested additional consideration of the
facts of minimal cars being on site and no nuisances being noted since the building was
constructed. He is looking for fair thing.
The record was then closed
Deliberations
Commissioner Halik stated he believes the Commission should follow staff’s
recommendation as outlined earlier. The number of parking requests in recent years
suggests this is heading towards a new policy and this may be a good trial case, there
will be more of these types of requests and it is not good to say yes to one and not the
other.
A brief discussion and clarification on the recommendation occurred. Denial of the
applicant’s request to go to 0 leased parking spaces but compromise to keep the 55
parking spaces and only charge for spaces being used was generally agreed upon by
Commissioners.
Commissioner Mirintchev expressed that the flexible solution is better as he is afraid of
creating precedent. Good to have a central policy in such cases. Commi ssioner Lindwall
agreed, explaining it would be bad policy to terminate the lease. Looking at the data,
she suggested somewhere in the 25 to 30 parking space range would make sense if the
number of spaces is reduced and move the spaces to the closer garage . Chair Rodgers
stated that there is an average of 13.8 parking spaces being used per year. He then
agreed it would be better to modify the lease instead of terminating it.
Chair Rodgers asked what to do if multiple spaces are held by different developmen ts
but not used and if there is a potential for future issues. Ms. Nyden responded that the
City is unable to predict the need which speaks to larger policy of how to address that
parking need. If this is a problem, staff could figure out what to do in tha t case. The City
does not oversell available parking spaces and there is better data to help monitor
parking.
Commissioner Halik stated that he likes the policy approach because it is flexible. The
formula used for the initial TOD requirements is likely irrelevant so additional
consideration should be done
Commissioner Westerberg stated that because the lease is in the 5th year of the 7 year
lease, it is not onerous for the applicant to see what happens after the full 7 years.
The Commission then reviewed the standards for approval relating to the Major
Adjustment:
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● Applicable standards for Special Use (6-3-5-10) were found to still be met with
the added conditions as discussed.
● Standard for a Planned Development (6-3-6-9) was found to still be met with
the added conditions as discussed.
● Applicable standards for Planned Developments in the D3 were found to still
be met with added conditions discussed.
Commissioner Lindwall made a motion to recommend that the number of
required leased parking spaces not be reduced but that the parking lease be
modified to relocate the 55 parking spaces leased in the Maple Avenue parking
garage to the Sherman garage and only charging the rental company for the
parking spaces that are utilized rather than the entire number of spaces.
Seconded by Commissioner Puchtel. A roll call vote was taken and the motion
was approved, 8-0.
New Business
A. Public Hearing: Map Amendment | 22PLND-0038
City initiated Map Amendment to the Zoning Ordinance, Title 6 of the City Code,
to rezone properties known as: 2600 Gross Point Rd., PIN 05 -33-318-032-0000;
2608-2620 Gross Point Rd./2620 Crawford Ave., PINs 05 -33-318-033-0000, 05-33-
318-034-0000; 2628-2636 Gross Point Rd., PINs 05-33-311-054-0000, 05-33-311-
040-0000, 05-33-311-053-0000; 2600 Crawford Ave., PIN 05-33-319-001-0000
The properties are proposed to be removed from the existing oCSC Central Street
Corridor Overlay District, and will remain within the existing underlying B1a
Business District. The Land Use Commission makes a recommendation to the
City Council, the determining body for this case in accordance with Section 6 -3-5-
8 of the Evanston Zoning Ordinance and Ordinance 92-O-21.June 22, 2022 Land
Use Commission Meeting
Ms. Klotz provided an overview of the proposed map amendment and reasoning behind
it. She emphasized that no drive-through is contemplated at this time and clarified that
with overlay drive-thru is prohibited, without it, it is a Special Use.
Commissioner Questions
Commissioner Halik asked if drive-throughs could be eliminated in the district. Ms. Klotz
responded yes but that would apply to all of those districts in the city, not just this area.
Chair Rodgers pointed out that a Special Use review process would still apply for drive-
throughs, if the overlay is removed.
Commissioner Halik asked for clarification on density changes and if it is a dwelling
issue or floor area ratio (FAR). Ms. Klotz responded that it is a dwelling unit issue.
Downzoning this area was more than what the planning process thought it would be. In
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conjunction with creating the overlay, properties were also downzoned. This request is
just looking at the overlay and does not affect the underlying zoning.
Commissioner Mirintchev asked how this affects planned developments. Ms. Klotz
responded that a planned development could occur either way but if the overlay exists
the site development allowances would likely increase by perhaps 10 whereas without it
would be 5 or 6 total.
Commissioner Westerberg inquired if there is another way for the property to get what it
needs as opposed to going through this process. Ms. Klotz responded that another
option would be to revise overlay regulations for that subarea (subarea 6) which would
include a few more properties. Form based code does not have many differentiations
between subareas and may make it a bit more difficult to regulate but could be done. IT
would just affect more properties
Commissioner Puchtel asked why this route was decided upon instead of having the
properties come in and request variations. Ms. Klotz responded that in theory, anyone
could apply for variances from the requirements but they would be so significant on the
needed relief, it shows the planning and zoning for the property is not appropriate. If a
project that seems appropriate is triggering 15 to 20 variations then there is a problem
with the regulations. Ms. Nyden added that the City Council wants to see projects that
come before the community that respect the underlying zoning. A project may not seem
to be suitable as it does not meet the regulations in which we ask people to operate and
use the land. There could be a precedent setting nature where someone who does not
like the zoning could request a larger number of variances from the code and staff has
been able to work with applicants to get the number of requests down.
Chair Rodgers asked where the recommendation came from. Ms. Klotz responded that
there were zoning violations at Sarkis restaurant relating to t he tents that are used on
the property, to which Councilmember Sufredin asked staff to find a business -friendly
way of addressing that.
Commissioner Westerberg asked why these properties were considered. Ms. Klotz
responded that this intersection is at the very edge of the Central Street overlay and due
this particular intersection creating properties with multiple frontages, it makes it more
difficult to comply with the regulations.
Commissioner Halik stated that this intersection is different from the rest of Central
Street and is surprised that it is part of the overlay district.
Public Comment
Jeff Smith stated that he submitted a written statement and is President of Central
Street Neighbors Association. He expressed that the properties were not downzoned ,
and residents are not in support of filling the intersection with more pedestrians. He then
explained there was a compromise within the Central Street plan/overlay and that
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June 22, 2022 Land Use Commission Meeting
“Respecting zoning” by getting rid of zoning seems ridiculous and the established
setbacks were provided at staff’s behest.
Al Turovitz explained he drives everyday down Gross Point Rd. 20 y ears ago he had an
accident at that intersection and expressed that the site lines are bad. He then indicated
that every day at 5:00 PM there is high traffic and stated the ordinance should be kept
as is with variances provided for Sarkis if there can be.
Sigrid Pilgrim stated that when trying to turn onto Crawford, there can be a 1.5 mile
back up. She then explained that there have been 3 proposals for drive -through in this
area: Chase Bank and two from Nic’s Organic. She mentioned she has read how
developers are asking for variances and asked; if this is the case, why not give Sarkis a
variance. She expressed that there is a need to preserve the area’s uniqueness then
described traffic back-ups to get to Starbucks and Subway. She then suggested that
people come to the interaction in the morning and afternoon and stated that with
Kensington School proposed, there will be more traffic. Urged the Commission to keep
an open mind as to why the overlay was created.
Kathy Triver emphasized that traffic patterns are an issue and it is always on her mind
that she may get rear-ended. She then stated that she also walks there as do kids and
not having a setback is a safety concern. She asked the Commission to consider that in
their decision.
Jerie Dahlman presented a challenge to staff, asking why this amendment expanded to
properties that are not asking for change. Other businesses could sell properties that
could ask for a drive-thru and citizens may lose opportunities to challenge that. She
then mentioned the precariousness of intersection with accidents and bike lane
conflicts. Ms. Dahlman stated that there is no drive thru here now but requests were
made in the past and may happen in the future. Opening up the amendment to other
properties risks traffic increase and decrease in property values.
Chair Rodgers clarified the review process, stating t hat all drive-throughs would need to
go through a review process where there would be public comment and City Council
would be the deciding body.
Mary Rosinksi explained that the Central Street Plan was put together with so much
time and was the best plan put together with residents and staff. She stated that
beginning to dismantle it points to a misunderstanding of the intent. She explained that
this area is a gateway into Evanston and residents want it to be safe and welcoming.
There is Kensington School proposed, Barbaro pre-school, Lovelace Park and Willard
School so it needs to be safe. She then stated she was puzzled by the extension of
properties for one property change that everyone seems to support. The Central Street
Plan is a good Plan and she does not understand what the plan is keeping properties
from doing with the facades; if changes are starting here with these properties, where
does it stop.
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June 22, 2022 Land Use Commission Meeting
Joshua Huppert stated that he lives across the alley from several of the properties
within the proposed amendment. He then explained that several of the standards are
not met citing adverse effects on other properties and lack of adequate public services
and facilities. He expressed that the proposal is “killing a fly with an elephant gun”.
Sarkis would like a permanent tent but has not applied for variances. Letter sent by staff
to property owners says the zoning is “overly limiting” but that is opinion and Council,
which approved the district, may think otherwise. Mr. Huppert then stated that the
current business district is working fine and the only semi-vacant lot is such because
staff has promoted unrealistic uses there.
Megan Lutz stated she requested the continuance due to wishing to submit an official
petition that would trigger requiring a supermajority vote by City Council to approve the
amendment. She would like to exercise that ability but had to submit a FOIA request to
get a mailing list and received it 7 days after her request. The City Clerk set up an
online petition but it was closed at 4:00 PM despite being able to submit the petition
prior to the close of the hearing. Additionally, it is difficult to get into the condominium
building that is within 500 feet of the proposed amendment, thus, she was not able to
reach all residents and more time is needed to obtain signatures for the petition.
Discussion followed regarding the request.
Commissioner Halik stated that this is one subject that has not been addressed, notice
was provided for this about a month or so ago then continued, many le tters have been
received as well. He then stated he is an east Central Street resident and appreciated
Mr. Smith’s comments. Commissioner Halik explained that he drives through the
intersection to go down Gross Point and, unless you go down at peak hours, you do not
understand the issues that exist. This is a neighborhood issue, and should listen to
neighbors. Staff has explained why the change is needed and the neighbors have
explained why it is not needed. With regards to the continuance
Chair Rodgers explained that the clock stops when a petition is submitted; no additional
signatures can be gathered and a super -majority vote of the City Council would be
required to approve the map amendment.
Commissioner Mirintchev asked Counsel if the Commission is o bligated to give the
continuance in this case and if it was a legal issue if not granted. Mr. George stated that
the Commission is not obligated to grant a continuance. That decision could be
appealed but it is within the purview of the Commission to conti nue a case.
Commissioner Westerberg expressed that she would prefer to decide on the
amendment tonight. She had concerns that if continuing to debate the amendment at
this meeting it would end the opportunity for neighbors to gather signatures for the
petition and that does not seem fair.
Chair Rodgers clarified that it does not prevent the neighbors from gathering signatures,
just that the stated requirement would not be met. He stated that the online petition has
been up for several months and there has been time to gather signatures; he believes
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the rules regarding the petition are established and the residents are aware of them.
Continuances are typically granted to rebut testimony and he would be against granting
the continuance to allow people to gather additional signatures to trigger a
supermajority. Chair Rodgers also expressed his concern that the Clerk had established
an online petition but not an open petition both for and against the amendment
therefore, he would not vote for it.
Commissioner Lindwall made a motion to continue t his item to the July 13, 2022
Commission meeting. Seconded by Commissioner Westerberg. A roll call vote
was taken and the motion was approved, 6-2.
B. Public Hearing: Planned Development | 3434 Central Street | 22PLND -0012
Charles Marlas, applicant, applies for a Special Use for a Planned Development
and a Special Use to demolish the existing church and other site improvements
and to construct a new 2-story, 22,416 square foot building for a Daycare Center -
Child, Kensington School. The following site deve lopment allowances are
needed:1) Off-street parking located within the front yard where parking is not
permitted, 2) Off-street parking located within the south interior side yard where
parking is not permitted, 3) Detached accessory use, refuse enclosure, located
within the south interior side yard where a detached accessory use is not
permitted, 4) Reduce the required transition landscape strip along the south
property from 10’ to 6’, 5) Eliminate the required 10-foot wide transition landscape
strip along the west property line, and 6) Reduce the two -way driveway aisle
width from 24’ to 16’, in the R2 Single -Family Residential District. The applicant
may seek and the Land Use Commission may consider additional Site
Development Allowances as may be necessar y or desirable for the proposed
development. The Land Use Commission makes a recommendation to the City
Council, the determining body for this case in accordance with Section 6 -3-5-8 of
the Evanston Zoning Ordinance and Ordinance 92-O-21.
Mr. Griffith read the case into the record.
Brian Mahoney, executor of the Katherine Mahoney estate, indicated two bases under
which the application is incomplete and not complying with Evanston ordinances and
should, therefore not proceed. He explained that people with easement rights are not
identified and did not sign the application for the proposal. Additionally, the applicant is
not the owner, lessee nor have legal interest in the subject property or have equitable
interest. The applicant only has contractual rights. Lastly, mailed notice for the meeting
was not received by everyone within the mailing radius.
Mr. George responded that the Legal Department determined that the applicant does
have an equitable interest as the contract purchaser and havin g made expenditures
towards the project. City code only requires that the property owner and applicant sign
the application. Additionally, code states that failure of the mailed notice being received
does not invalidate the hearing. That being noted, the c ommission can proceed with the
hearing and the application can move forward.
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June 22, 2022 Land Use Commission Meeting
Chuck Marlas provided background and an overview of the proposal and introduced
Lance Lauderdale (architect), Michael Worthmann (KLOA - traffic consultant), and Jim
Kapustiak (engineering). He then provided a brief history of Kensington School and the
review process for the current proposal up to this point. He explained that alternate
layouts were considered in discussion but the layout currently proposed is more
beneficial to the neighborhood though it requires more relief. It eliminates much of the
traffic on Central and impacts parking circulation on the residential neighborhood while
protecting the play area. He also spoke to the need for additional childcare facilities.
Commissioner Questions
Commissioner Halik asked if one student per car occurs in a worst case scenario, how
they will be accommodated in this site plan. Mr. Marlas explained that this is not
traditional daycare and that there is a rolling pick-up and drop-off with drop offs and
pick-ups happening slowly over several hours. There is not an assigned time.
Commissioner Halik responded that in that case everyone could come at the same time.
Mr. Marlas stated that with the 12/13 existing locations, many have less parking s paces
and no issues. Parking is for both staff and customers.
Commissioner Halik then asked, when turning onto Gross Point, the entrance is where
cars converge near that intersection. He expressed concern that that location will really
cause a problem. Mr. Marlas responded that if one has not been to a school, they
cannot fully understand parking at their sites. Halik stated that he drops off children at
other schools and has seen the issues occur. Mr. Marlas emphasized that the proposed
school is compliant with parking, and there is no waiting line; parents park and drop
their child off (or pick them up). Mr. Worthmann reiterated that this is not a typical
daycare and has a rolling start/end time. Surveys of typical sites have been conducted.
At this site there are 34 total spaces with 23 staff, if they are driving, 11 spaces are left.
There may be hours that are higher traffic than others but not everyone is there at once.
All of the schools are pretty much designed the same.
Commissioner Mirintchev asked if drop-off/pick-up is better in a parking lot versus a
drop-off lane. Mr. Ma rlas responded that the parking lot is better; a static lane is
common if there is one pick-up and drop-off time similar to Willard Elementary school.
Inclement weather exacerbates the traffic. Over the course of history, Kensington
School has seen that having flexibility works better. Commissioner Mirintchev then
inquired how typical pick-up and drop-off works. Mr. Marlas responded that a parent
goes to the building, signs the child in/out through a digital keypad at the entry, parents
enter the building using a key fob and is then able to go to the classroom to pick up their
child. In total it takes 5- 10 minutes.
Commissioner Mirintchev then asked if having 2-way driving lanes by all parking spaces
is the best way. Mr. Marlas explained that the original plan was to have all access on
Central Street but there was severe opposition. Mr. Worthmann added that with a
typical pick-up/drop-off it would be recommended to have one way circ ulation but in this
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Page 11 of 14
June 22, 2022 Land Use Commission Meeting
case with the rolling pick-up/drop-off the flexibility is recommended to get to either
access drive faster.
Commissioner Lindwall asked about the status of the IDOT permits. Mr. Worthmann
responded that the applicant is working with ID OT, and that it was the preference of City
staff to have access on Gross Point Rd. and right -only exit onto Central Street.
Commissioner Lindwall then asked what will happen if full access is not granted. Mr.
Worthmann responded that several other alternatives are possible such as having a
right-in, right-out onto Gross Point Road or left-in, right-out onto Central Street.
Commissioner Westerberg asked if earlier designs with parking near the back could be
an option. Mr. Marlas responded that this was considered but access onto Gross Point
was not able to be achieved. The main concern was trying to prevent left -out onto
Central. A brief discussion followed comparing this site to the current Glenview site and
Commissioner Westerberg inquired what alternate approaches can be taken. Mr.
Marlas referenced other sites in LaGrange, Wheaton and Elmhurst and indicated
staggering pick-up and drop-off times could be added if needed in the future.
Commissioner Arevalo asked if there is a study on parent drop-offs. Mr. Marlas
indicated that peak hour traffic information was provided in the traffic study. Mr.
Worthmann explained that the proposal's traffic study looked at traffic in the area and
accounted for the pandemic changing patterns. The study found that there is sufficient
capacity to accommodate the additional traffic that would be generated. He pointed out
that traffic is not one child per car and there is no traffic after 6:30 or on weekends.
There is also a condition within the staff report that if issues are observed that the
applicant would be responsible for the cost of adjusting signal timing at the intersection .
Commissioner Puchtel stated that he has experience with pickups and drop -offs in
places with no parking and that this site configuration seems adequate. This case is
markedly different since there is a rolling pick-up and drop-off. Mr. Worthmann
explained that this is very much a community of families and there is constant
communication with them. They do work with staff if something needs to be addressed.
Commissioner Westerberg inquired if inclusion of staff to direct traffic in peak times
could be added in order to be in front of possible issues. Mr. Marlas responded that
while they do not have that in any other school location, it can definitely be considered.
Commissioner Lindwall asked how easement would be worked out if IDOT doesn’t grant
access to Gross Point Rd. Mr. Marlas stated that the church will not remain, be it wi th
this project or another use. He explained that Kensington has tried to make contact with
the HOA and they responded they do not approve of the plan and know they would like
to use the same access point. If access is not granted by IDOT, could do right -in/right-
out on Gross Point or left-in/right-out on Central Street. He emphasized that the
easement size has not changed. Mr. Griffith clarified that the only information that staff
has is what is on survey, and indicates the easement was likely done with i nitial
subdivision. Additional discussion on IDOT approval and how that may work followed.
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Page 12 of 14
June 22, 2022 Land Use Commission Meeting
Commissioner Westerberg asked that if someone from the Co-op is driving through the
lot to enter/exit at peak times, more reason to have staff to review. The curren t
configuration provides access for the co-op and further dialogue is needed with that
group. If needed, then adjustments can be made.
Commissioner Lindwall asked if the applicant would consider moving the fence to keep
the trees along the west property line that staff recommends be retained. Mr. Marlas
responded that the goal is to have as large a play space for children as possible. He
indicated he was uncertain what detriment the fence would have to the trees but if the
neighbor needs access to this pr operty to maintain the trees, he is happy to do that or
work on the trees on his behalf.
Commissioner Westerberg inquired about the setbacks relating to the landscape strip,
indicating the importance of having some separation of the use from the residenc es. Mr.
Marlas explained that the intent was to have more space for children to play. That area
could be adjusted if required to but he would prefer to have space for children.
Public Comment
Mr. Mahoney stated that procedural advice of the Law Department is wrong and
easement owners should be party to the application. The proposed IDOT change would
be considered a taking and the project. He added that there are a number of issues
related to safety, access and who the community the school would actually se rve. He
then requested that the hearing not move forward.
Roseanne Mark stated that her chief objection is the context of the school in this area is
unlike any other schools and unlike the church. She explained that little consideration
has been given to the Co-op to the south of the property. She expressed that she hopes
everyone looks carefully at how the proposal affects neighbors and suggested that
Kensington School could cut down on their enrollment.
Bruce Hart stated that Kensington School will dest roy the neighborhood; it will increase
danger of the Central Street, Gross Point Rd and Crawford intersection and decrease
property values.
Chris Parker inquired when IDOT will reach a decision and how it will be addressed and
shared with the community. He stated that it seems premature to review the project
without that determination. Mr. Worthmann responded that the team is hoping to have a
response within a week or two. By the time the project goes to Council, that information
will be available.
Chris Roothan corrected Mr. Marlas’ statement that the Co-op did not want to discuss
the project with him and stated that as currently configured, Kensington School is not in
the best interest of the Co-op. He stated that the proposed project is too large and d oes
not fit with the surrounding area. He then discussed the language used for the
development allowances and expressed serious issues with intersection traffic and
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Page 13 of 14
June 22, 2022 Land Use Commission Meeting
access, First Williamsburg (co-op) being affected and how the project will reduce
property values. He also mentioned Mr. Marlas saying the Co-op “Enjoys” the easement
when the easement is more of a property right. He explained that First Williamsburg
does not wish to block a project. He then suggested that if there is an issue with notice,
it is not in best interest to continue with the meeting. Mr. Roothan finished by stating he
wants to make sure what is on the property enhances Evanston.
John Cooper stated that discussion on nuances is above his pay grade so appreciates
that information that was provided. He stated that the big point is that there is already a
traffic problem that needs to be addressed and adding to it is not a good move.
Mr. Marlas made a closing statement explaining that this is a difficult situation which his
team is trying to overcome. Initially, the vast majority of opposition to the proposal was
from having access along Central Street. The change in layout to having access on
Gross Point has not yielded those neighbors to speak in support or opposition of the
project, it has largely been from the Cooperative building. He emphasized that he wants
to work with the Cooperative and welcomes a conversation.
Record was then closed
Deliberations
Chair Rodgers pointed out that the Commission should be cognizant of the easement
issues but that it is an agreement between two property owners and not the City, which
is not a party to that agreement.
Commissioner Halik stated that a daycare concept is great but he does not see it at this
site. He explained he is very familiar with the site and intersection and sees potential
traffic issues because they exist now. He added that without IDOT’s decision, it does
not seem to make sense to vote without it and he would prefer to wait for IDOT before
voting on the project.
A brief discussion followed on upcoming Commission meeting agendas in the event the
case is continued to a date certain.
Commissioner Mirintchev agreed with Commissioner Halik and suggested that after the
IDOT decision there may be additional site planning needed.
Commissioner Lindwall stated that it is important that the variation to reduce the drive
aisle to 16 feet is important to address for emergency access. Mr. Marlas noted that
current easement is 16 feet and explained the access to the site. Commissioner
Lindwall suggested working on providing more width in the easement. Chair Rodgers
added that if the case is continued that additional discussion should occur.
Mr. Roothan spoke to the importance of having these issues addressed. He added that
an easement that is adequate for emergency vehicles is something the cooperative
would be in support of.
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Page 14 of 14
June 22, 2022 Land Use Commission Meeting
A brief discussion followed regarding continuing the case to a date certain to allow
additional signatures for the petition.
Commissioner Westerberg made a motion to continue this item to the July 27,
2022 Commission meeting. Seconded by Commissioner Lindwall. A roll call vote
was taken and the motion was approved, 7-1.
Communications
Ms. Nyden stated that a second round of interviews is occurring and the
Comprehensive Plan has been decoupled from the Strategic Plan and will likely be
taken to Council in July. She then added that a new Planning and Zoning Manager will
begin working on July 11, 2022.
Chair Rodgers then inquired about the Special Use application for the Margarita Inn.
Ms. Nyden confirmed that no application had been submitted.
Public Comment
No public comment.
Adjournment
Commissioner Westerberg motioned to adjourn, Commissioner Lindwall seconded, and
the motion carried, 8-0.
Adjourned 10:32 pm
Respectfully submitted,
Meagan Jones, Neighborhood & Land Use Planner
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MEETING MINUTES
LAND USE COMMISSION
Wednesday, July 13, 2022
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: George Halik, Brian Johnson, Jeanne Lindwall, Kiril Mirintchev,
Matt Rodgers, Kristine Westerberg
Members Absent:Myrna Arevalo, Violetta Cullen, John Hewko, Max Puchtel
Staff Present:Elizabeth Williams, Brian George, Melissa Klotz, Meagan Jones
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:10pm.A roll call was then done and a quorum
was determined to be present.
Planning Manager Elizabeth Williams was introduced and she shared some information
about herself.
Chair Rodgers then announced that new business item 22PLND-0010 would not be
heard at this meeting as the applicant requested a continuance to a future meeting date.
Staff confirmed that the continued date is intended to be September 28,2022 and that
plans,which will be updated,are available on the Large-Scale Developments page on
the City’s website.
Approval of June 22, 2022 Meeting Minutes
Commissioner Halik suggested several edits to the meeting minutes.Commissioner
Lindwall then made a motion to approve the Land Use Commission meeting minutes
from June 22,2022 as amended.Seconded by Commissioner Westerberg.A roll call
vote was taken and the motion passed, 6-0.
Old Business
A. Public Hearing: Map Amendment | 22PLND-0038
City initiated Map Amendment to the Zoning Ordinance,Title 6 of the City Code,
to rezone properties known as:2600 Gross Point Rd.,PIN 05-33-318-032-0000;
2608-2620 Gross Point Rd./2620 Crawford Ave.,PINs 05-33-318-033-0000,
05-33-318-034-0000;2628-2636 Gross Point Rd.,PINs 05-33-311-054-0000,
05-33-311-040-0000,05-33-311-053-0000;2600 Crawford Ave.,PIN
05-33-319-001-0000
Page 1 of 7
June 22, 2022 Land Use Commission Meeting
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The properties are proposed to be removed from the existing oCSC Central Street
Corridor Overlay District,and will remain within the existing underlying B1a
Business District.The Land Use Commission makes a recommendation to the
City Council,the determining body for this case in accordance with Section
6-3-5-8 of the Evanston Zoning Ordinance and Ordinance 92-O-21.June 22,2022
Land Use Commission Meeting
Megan Lutz who requested the continuance for this case at the June 22,2022 meeting,
provided a statement thanking the Commission for granting the continuance to make
neighbors away of the proposed change.She explained that 171 signatures were
obtained for the submitted petition and stated that Councilmember Suffredin sent a
letter to staff requesting that this case be withdrawn but staff was unable to do so.Ms.
Lutz then referenced the information that Jeff Smith provided at the previous
Commission meeting relating to the intention of including these properties in the Central
Street overlay with the vision.Mr.Smith had also explained that a traffic and market
study should be done before any proposed changes occur and deviates from standard
map amendment procedures.Ms.Lutz then explained that comments regarding
drive-throughs are due to an existing drive-through causing accidents and traffic.
Several other drive-throughs have been proposed and have been recommended by
staff,including those proposed by Nic’s Organics.She expressed that the threshold for
Special Uses is much lower without the overlay and the protection against such uses
goes away if the proposed zoning change occurs.She then explained that although the
intersection has been referenced as not being pedestrian oriented it is heavily used by
residents and pantry customers.She finished by stating that to jettison the process
would be counter to Evanston’s plans and zoning and encouraged the Commission to
not recommend approval.
Chair Rodgers explained that though the Commission did not receive the
Councilmember’s letter,he had been in contact with staff regarding it and that it was
determined that the Land Use Commission’s hearing would continue and complete this
portion of the process then the item would proceed to Planning &Development
Committee where Councilmember Suffredin would then explain his position.
No additional staff comment was provided.
Chair Rodgers then closed the record.
Deliberations
Commissioner Lindwall expressed that this is one of the most difficult and complicated
intersections,with the worst being the Ridge/Green Bay/Emerson intersection.She
explained that she has looked at the intersection and area to the north and noted no
sidewalks on Crawford in addition to noting where property lines seem to be.
Commissioner Lindwall then suggested that residents and businesses should consider
working with the Councilmember Suffredin to install more sidewalks.The Central Street
Plan is 15 years old and should be revisited.Since the adoption of the plan there has
Page 2 of 7
June 22, 2022 Land Use Commission Meeting
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been a worldwide financial crisis that impacted what type of development would occur.
Until recently the only kinds of development that would be able to obtain financing were
rental apartment buildings.Some items called for at that intersection were small office
buildings and strip centers which,given the rise of the internet,is not the best use.
Removal of properties from the overlay was to see what different development could be
done.Setting up overlay was to create a process but without it,B2 is less stringent.She
then asked what extra investment is needed in the overlay vs without it.
Ms.Klotz stated that the process without the overlay starts with a Zoning Analysis.An
applicant can expect to go back and forth with staff 3 to 5 times to get a plan to an
appropriate level,likely in minimum of 60 days.They would then apply for Major
Variations,the cost for which is per variation for commercial properties.Would likely
yield a larger number due to the shape of the lot in the overlay.In the overlay,the
number of variations jump and make the application more expensive,into the thousands
of dollars,and the process itself would take 60 to 90 days,assuming no continuances
request or other process delays.Getting close to 6 months before an applicant would
know if they are approved,after which they would go through the permit and
construction process.
Commissioner Halik asked for clarification on what the difference between processes
would be if the properties were removed from the overlay to which Ms.Klotz responded
that the back and forth in the beginning for revising plans is reduced,likely half of the
typical time overall.She then explained that her bigger concern from a land use
perspective is that if properties are applying for 15 variations,something is wrong and in
this case her belief is that the overlay is wrong or the development.
Commissioner Westerberg asked if the overlay seems to not work for just the
transitional properties or for other properties as well.Ms.Klotz replied that the most
significant issues are for the properties that are at this intersection as they have multiple
busy roads surrounding them which is not typical for other properties within the overlay.
The plan not perfect but most properties can comply with everything or come very close.
Commissioner Westerberg then asked staff’s thoughts on other ways to look at these
properties for relief.Ms.Klotz responded that it is good to review plans at 10 to 15 year
mark and sees no harm in reviewing it.Thinks overlay is a good thing and operates as it
should and wouldn’t anticipate major changes.If the Commission thinks that is a better
plan, that is something staff can look at.
Commissioner Mirintchev stated he looked at aerial view and how pedestrian flows most
important thing is how people use the intersection and get to points of interest.Here,it
continues to be bad for pedestrians and bicyclists.He stated a preference to keep the
overly to have free movement and that reducing the front building setback concerns
him,giving the west CVS wall as an example.Believes removing from overlay is not the
solution, it should stay and/or improve the overlay.
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June 22, 2022 Land Use Commission Meeting
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Commissioner Halik explained that a lot of information has been submitted that has
been helpful to read and he does not see a good reason to change what is there now.
He expressed that he believes the Commission should listen to neighbors.
Commissioner Johnson agreed,stating he uses the intersection and reviewed the
petition. There does not seem to be a great impetus to recommend approval.
Chair Rodgers stated that he is not a fan of overlays and thinks there are things that
should be changed at the intersection.He then stated he hopes to have a
Comprehensive Plan that points in the direction of more straightforward and clear
zoning.
Commissioner Lindwall stated that zoning will not change the traffic situation.USes
remain, importance
The Commissioner then reviewed the Standards for Approval of the Map Amendment:
A.Some disagreement in whether the change is consistent with the adopted plan
and belief that a more thoughtful process should occur.
B.Standard met.Discussion on this being a transitional area and needing to have
zoning that addresses that.
C.Discussion occurred on allowing business to make improvements which would
help the value of commercial properties.Concern over long term effects if a
different use comes in that changes the nature of the area and property values.
D.Standard met.
Chair Rodgers made a motion to recommend approval of the map amendment
with the condition that the City begin a study looking at evaluation of increasing
sidewalks in the area to improve pedestrian travel through that intersection and
that the amendment be in compliance with the discussion held at this meeting
and the previous Commission meeting.Seconded by Commissioner Lindwall.A
roll call vote was taken and the motion failed,1-5.Therefore,the motion failed
and the amendment will move forward with a recommendation for denial.
New Business
A. Public Hearing: Text Amendment | Billboards | 22PLND-0042
City initiated Text Amendment to the Zoning Ordinance,Title 6 of the City Code,
to establish regulations to allow Billboards in all zoning districts.The Land Use
Commission makes a recommendation to the City Council,the determining body
for this case in accordance with Section 6-3-4 of the Evanston Zoning Ordinance
and Ordinance 92-O-21.
Ms.Klotz read into the record.Chair Rodgers gave background on the amendment and
the process that occurred to this point.He then read a statement exercising the powers
and authority granted under Article X of the Rules and Procedures of Evanston’s Land
Use Commission,the Chair determined that this case presentsno new evidence or
testimony has been provided that was not available at the previous hearings.The initial
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June 22, 2022 Land Use Commission Meeting
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hearing determined that allowing billboards anywhere in the City was contrary to the
character of the City and its adopted Comprehensive Plan.The City Council has not
presented any new issues for the Commission to discuss,therefore,without objection,
the Commission returns this item to the Planning and Development Committee and the
unanimous decision to prohibit billboards throughout the City of Evanston stands.
Commissioner Halik expressed some disagreement with one item in the Chair’s
statement relating to new information as there was some discussion about the option to
put billboards along the railroad tracks and face them towards the tracks.Chair Rodgers
responded that there was no one present to present that new information and reiterated
the ability of the Chair to determine whether there is significant change to the
application that was reviewed before but that there is the ability to object to that
determination and hold a vote on whether to hold a hearing.
Ms.Klotz clarified that there was a very brief point discussed on possible alternate
locations when this item was previously discussed,including along train lines.She
added that if the Commission wishes to continue discussion to please do so,but the
possible alternate location was discussed briefly.
Commissioner Halik clarified that he wants to be sure that the Commission’s
recommendation is clear that it does not think it is a good idea to line the railroad tracks
with billboards.Chair Rodgers clarified that the Commission’s recommendation stated
that billboards should not be allowed anywhere in the City,including along CTA and
Metra lines.
Commissioner Westerberg supported the Chair’s statement.Commissioner Lindwall
also agreed and stated that she watched Committee meeting and noted discussion of
the proposal and one thing that Councilmember Suffredin also mentioned was having
the ability to have off-premises advertising on public buildings.Commissioner
Westerberg pointed out that while the media may change the issue is still advertising
which was deemed to not be in character with Evanston in previous discussion.
Commissioner Halik inquired if existing billboards would be part of the consideration
retroactively to which Ms.Klotz responded no,they are considered to be legally
nonconforming and may continue to exist.
Chair Rodgers stated that there is no one present to argue for this case so it does not
make sense for the Commission to hold a new hearing.Hence why he wanted to refer it
back to the Commission with the same unanimous decision to recommend denial.
B.Public Hearing:Map Amendment &Planned Development |2044 Wesley
Avenue | 22PLND-0010
John Cleary,applicant,submits for a Zoning Map Amendment to the Zoning
Ordinance,Title 6 of the City Code,to remove properties known as 2024 Green
Bay Road,2026 Green Bay Road,and 2026 Wesley Avenue,PINs
10-13-205-003-0000,10-13-205-002-0000,and 10-13-205-010-0000,from the oWE
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June 22, 2022 Land Use Commission Meeting
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Evanston Overlay District and to rezone properties known as 2017 Jackson
Avenue and 2021 Jackson Avenue,PINs 10-13-204-023-0000 and
10-13-204-022-0000,from the R5 General Residential District to the R4 Residential
District.The proposed Map Amendment is in conjunction with a Planned
Development application.
John Cleary also submits for a Special Use for a Planned Development to
construct 19 townhomes and a 12-unit multiple-family dwelling,55 off-street
parking spaces,and a new street connecting Jackson Avenue with Wesley
Avenue on properties known as 2017 Jackson Avenue,2021 Jackson Avenue,
2032 Jackson Avenue,2026 Wesley Avenue,2044 Wesley Avenue,2024 Green
Bay Road,2026 Green Bay Road,and vacated Jackson Avenue north of Foster
Street,PINs 10-13-203-024-0000,10-13-204-021-0000,10-13-204-022-0000,
10-13-204-023-0000,10-13-204-030-0000,10-13-205-002-0000,10-13-205-003-0000,
10-13-205-010-0000.The applicant seeks site development allowances for
impervious surface coverage,building height,single-family attached dwellings
not having frontage onto a public street,elimination of required transition
landscape strips,setback from street and development boundary line to a
dwelling,yard obstructions into required setbacks,and separation between
residential buildings.The applicant may seek and the Land Use Commission may
consider additional Site Development Allowances as may be necessary or
desirable for the proposed development.The Land Use Commission makes a
recommendation to the City Council,the determining body for these cases in
accordance with Section 6-3-5-8 of the Evanston Zoning Ordinance and
Ordinance 92-O-21.
Commissioner Lindwall made a motion to continue this item to the September 28,
2022 Commission meeting.Seconded by Commissioner Westerberg.A roll call
vote was taken and the motion was approved, 6-0.
Communications
No Communications.
Public Comment
Betty Bog,Executive Director of Connections for the Homeless,stated that at the May
25th meeting,Connections’legal representation stated that an application would be
submitted in two weeks.This has not occurred due to the need to get the property
owner’s signature,which he has declined to sign without a finalized letter of intent or
purchase agreement.Making good progress and are close to finalizing an agreement.
Once signed a complete application will be submitted in accordance with the guidance
provided by City staff.Connections is eager to have the process move forward.Chair
Rodgers stated he has been made aware of the delay and thanked Ms.Bogg for her
update.
Adjournment
Commissioner Westerberg motioned to adjourn,Commissioner Lindwall seconded,and
the motion carried, 6-0.
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June 22, 2022 Land Use Commission Meeting
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Adjourned 8:06 pm
Respectfully submitted,
Meagan Jones, Neighborhood & Land Use Planner
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June 22, 2022 Land Use Commission Meeting
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What is the proposed map amendment you are opposing? (ex. Map Amendment Emerson Street Rezoning 19PLND-0089)¿Cuál es la enmienda propuesta al mapa a la que se opone? (p. ej., enmienda de mapa de rezonificación de Emerson Street 19PLND-0089)Full Name ( First, Middle, Last) Nombre (Primer, Medio, y Apellido) (First)Full Name ( First, Middle, Last) Nombre (Primer, Medio, y Apellido) (Last)Complete address of property for which you are owner/ Dirección completa de la propiedad de la que es propietario
Map Amendment Central Street Overlay 22PLND-0038 Megan Lutz and Clark Murray 2637 Crawford Avenue, Evanston, IL 60201
Crawford Ave & gross Point Map Amendment 22PLND-0038 Kristina Elisabeth Pierce 3439 Park Place
22PLND-0038 Jeraldine Dahlman 2650 Hillside Lane
22PLND-0038 Jacob Noble 3445 Park Place
Map Amendment 22PLND-0038 Henry P.Welch 3424 Park Place
Map Amendment 22PLND-0038 Mike Murray 3530 Hillside Rd, Evanston
Map Amendment 22PLND-0038 Kara Wilkinson 3513 Central St, Evanston, IL, 60201
Map Amendment 22PLND-0038 Diane Alfille 2620 Princeton Avenue, Evanston Il 60201
22PLND-0038 Marion Buckley 2606 Princeton Avenue, Evanston IL 60201
Map Amendment 22PLND-0038 Robert Gamauf 2746 Bernard Place
Map Amendment 22PLND-0038 Stephanie Gamauf 2746 Bernard Pl
22PLND-0038 Marlene M Turvill 2535 Princeton Ave, Evanston, IL 60201-4940
Amendment 22PLND-0038.Leslie Wenzel 2650 Princeton Avenue
22PLND-0038 Joshua Huppert 2630 CRAWFORD AVE
Map Amendment 22PLND-0038 Amy Blanton 2710 Princeton Ave, Evanston 60201
Map Amendment 22PLND-0038 Jason Blanton 2710 Princeton Ave, Evanston 60201
Map Amendment 22PLND-0038 Walker Lawrence 2754 Crawford Avenue
22PLND-0038 Sigrid Hildegard Pilgrim 2750 Bernard Place, Evanston,IL 60201
22PLND-0038 Jeanne-Arli Hammer 2715 Princeton Ave, Evanston IL 60201
Map Amendment 22PLND-0038 Kendra Marks 2662 Crawford Ave
Reference Map Amendment 22PLND-0038 Jenna Kennedy 3521 Hillside Road Evanston IL 60201
Map Amendment 22PLND-0038 Michael Rastigue 2662 Crawford Ave
2650 Ken Wenzel 2650 Princeton Ave
Amendment 22PLND-0038.Alan Pilgrim 2750 Bernard Pl Evanston, IL 60201
Map Amendment 22PLND-0038 Jennifer Packman 2555 Gross Point Road, #407, Evanston IL 60201
22PLND-0038 Fernando Ferrer 3520 Hillside Rd.
Map Amendment 22PLND-0038 Anna Taraboletti-Segre 2658 Hillside Lane
22PLND-0038 Mina Ajami 3612 Thayer St., Evanston, IL 60201
22PLND-0038 Chris Hobbs 3510 Hillside Rd
Central Street and Gross Point Paula Lange 2638 hillside lane
Reference Map Amendment 22PLND-0038 Cherie Lockett 2668 Hillside Lane
Amendment 22PLND-0038 Edith E.Batrry 2625 Princeton Ave, Evanston, IL 60201
22PLND-0038 Lauren Sklar 2655 Hillside Lane
22PLND-0038 Mina Ajami 3612 Thayer St., Evanston, IL 60201
22PLND-0038 Steven Green 2652 Crawford Avenue
22PLND-0038 Nancy Marshall 2701 Princeton Ave, Evanston IL 60201
22PLND-0038 Amy Lifshitz 3604 Central Street
Map Amendment 22PLND-0038 Aaron Packman 2555 Gross Point Road, Evanston IL 60201
Map Amendment 22PLND-0038 Ariel Packman 2555 Gross Point Road #407, Evanston IL 60201
22PLND-0038 Amy Hauenstein 3507 Central St Evanton IL 60201
22PLND-0038 Jason Gocek 3507 Central St Evanston, IL 60201Page 38 of 53P4.Page 905 of 969
22PLND-0038 Jordan Goldberg 3420 Park Place, Evanston, IL 60201
22PLND-0038 Jordan Goldberg 3420 Park Place, Evanston, IL 60201
22PLND-0038 Hayden Lee 2653 hillside ln, Evanston, IL
22PLND-0038 Seungyoon Lee 2653 Hillside Ln, Evanston, IL, 60201
22PLND-0038 Bent Hammeleff 2637 Hillside Lane
22PLND-0038 Jacqueline Hammeleff 2637 Hillside Lane
22PLND-0038 Eric Binder 3600 hillside rd. Evanston
Gross Point-Crawford-Central Street intersection - Ammendment #22PLND-0038Chelsea Cooper 2767 Bernard Pl, Evanston, IL 60201
22PLND-0038 Jola Jakimik 2658 Crawford Ave
22PLND-0038 Lisa Oberman 3535 Hillside Rd. Evanston, IL 60201
22PLND-0038 Aaron Noffsinger 3501 Hillside Rd.
Map Amendment 22PLND-0038.Jacqueline Elise Allen 2626 Princeton Ave., Evanston, IL 60201-4943
Map Amendment 22PLND-0038.Jordan Jacobowitz 2626 Princeton Ave., Evanston, IL 60201-4943
Gross Point-Crawford-Central22PLND-0038 Claire George 2633 Hillside Lane
22PLND-0038 Craig McClure 2507 Princeton Ave
Central street overlay resining 22PLND-0038 Andrew Gallimore 2635 crawford
22PLND-0038 central street overlay Tiffany Kusano 2635 crawford
22PLND-0038 Sital Shah 2555 Gross Point Road, Evanston, IL 60201
22PLND-0038 Michael Cholewa 3419 central street
Map Amendment 22PLND-0038 Andrew Lerchen 2665 Hillside Lane, Evanston, IL 60201
22PLND-0038 Constance Porteous 3600 Central Street
22PLND-0038 Catherine Treiber 2649 Hillside Lane Evanston, IL 60201
22PLND-0038 Rick Treiber 2649 Hillside Ln
22PLND-0038 Stephen Orechowski 2507 Princeton Ave, Evanston, IL, 60201
Amendment 22PLND-0038.William Russo 3513 Central St, Evanston, IL, 60201
Amendment number 22PLND-0038 Cheryl Wiese 2773 Bernard Pl
Amendment number 22PLND-0038 John Iverson 2773 Bernard Pl
22PLND-0038 Amy Malcom 3606 Central Street, Evanston, IL, USA
22PLND-0038 Joanne Doris Ghiselli 2546 Gross Point Road.
22PLND-0038 Elizabeth Neal 2530 Princeton Ave Evanston Il 60201
22PLND-0038 Mina Ajami 3612 Thayer
22plnd-0038 patricia kent 3501 central st evanston, il 60201
22PLND-0038 Leslie Brown-WIlson 3517 Central St., Evanston
22PLND-0038 Mike Murray 3530 Hillside Rd, Evanston, IL
22PLND-0038 Laura Mahoney 2538 Gross Point Road, Evanston, IL 60201
22PLND-0038 Mary Drotar 3521 Central St., Evanston, IL 60201
22PLND-0038 Andre de Gouvea 3450 Thayer Street
22-PLND-0038 Constance Emily Porteous 3600 Central Street
22PLND-0038 Lori Colbert 2549 Greeley Ave
Map Amendment 22PLND-0038 Jeff and Marsha Maass 3525 Central Street, Evanston, Illinois, 60201
Map Amendment 22PLND-0038 Narendran Hariharan 2630 Hillside Lane, Evanston, IL 60201
22PLND-0038 Patrick Burns 2525 Wellington Ct Apt 301 Evanston,IL 60201Page 39 of 53P4.Page 906 of 969
Map Amendment 22PLND-0038 Catherine Huggins 3434 PARK PL
22PLND-0038 Robert Fabbri 3463 Harrison St (North Pointe Condominiums)
22PLND-0038 David Kleiman 2536 Wellington Court
Map Amendment 22PLND-0038 Kristin Swanson 3459 Harrison Street, Evanston, IL 60201
Map Amendment 22PLND-0038 Anya Pierce 2672 Gross Point Rd
Central Street Overlay District Map Amendment 22PLND-0038 Courtenay R Wood 3306 Hartzell Street
Map Ammendment 22PLND-0038 Susan Sloss 3309 Culver St, Evanston IL
Map Amendment 22PLND-0038 Casey Solomon 2550 Prospect Avenue
2554 Wellington Court pamela geyer-howell 2554 Wellington Court
Map Amendment 22PLND-0038 Kirstin Gallagher 2661 Crawford Ave
Map amendment 22PLND-0038 barbara stock 3255 hartzell st, evanston il 60201
22PLND-0038 Michelle Albaugh 3508 Central St.
22PLND-0038 JOHN ARNDT 2525 Wellington Ct. #101
Central, Crawford, and Gross Point Andrew Nelson 3451 Harrison St
22PLND-0038 Donald Rubovits 3247 Park Place
22PLND-0038 Lee Rader 2560 Wellington Court
22PLND-0038 David Darakjian 2525 Wellington Court, Apt 300, Evanston, IL 60201
22plnd-0038 Nada Pendic 2525 Wellington Ct, # 209, Evanston, IL 60201
Map amendment 22PLND-0038 CARL HOLZMAN 2562 Wellington Ct, Evanston 60201
22PLND-0038 Rachel Long 2669 Crawford Ave, Evanston, IL 60201
22PLND-0038 Bryan Long 2669 Crawford Ave, Evanston, IL 60201
22PLND-0038 Benjamin Yuhas 3434 Park Place
22PLND-0038 Margaret Hope Nyadroh 3316 Central St, Evanston IL 60201
22PLND-0038 Steven Cline 2633 Hillside Ln
Yes Pamela Gampetro 2532 Wellington court Evanston il
3 way intersection, Crawford, Gross Point, Central 22PLND-0038 Terry Albaugh 3508 Cental St., Evanston, IL 60201
Map Amendment 22PLND-0038 Robert Howard 2564 Wellington Court, Evanston IL 60201
Map Amendment 22PLND-0038 Denise Gallagher 2528 Wellington Ct, Evanston
22PLND-0038 Richard Sorock #411, 2555 Gross Point Rd., Il.
Map Amendment 22PLND-0038 Damita Cravens 3309 Central St.
22PLND-0038 Alysa Isaacson 3428 Park Pl Evanston, IL 60201
Rezone 7 parcels at Central, Crawford and Gross Point Roads Nancy Siegel Streifler 2540 Wellington Ct.
Central. Crawford and Gross Point Ada P Kahn 2555 Gross Point Rd Apt 205 Evanston IL
Map Amendment 22PLND-0038 Joseph Page 3315 Culver Street
Map Amendment 22PLND-0038 Central,Crawford & Gross Poin Lynn Fiedler 2530 Prospect Ave
MAP Amendment 22PLND-0038 Kristine Lofquist 2666 Gross Point Road
22PLND-0038 Milton Rand 2538 Wellington Ct, Evanston, IL, 60201
22PLND-0038 Michael Oris 3421 Park Pl, Evanston, IL 60201
Map Amendment 22PLND-0038 Joseph LeKostaj 2525 Wellington Ct., Unit 205 Evanston, IL 60201
22PLND-0038 Rebecca Sporn 2555 Gross Point Road 409 Evanston, IL 60201
Map amendment 22PLND-0038 Valerie Fitzgerald 2525 Wellington Ct 60201
Street rezoning Gross Point/Crawford/Central Steven Sears 2525 Wellington Ct, 201. Evanston Il 60201Page 40 of 53P4.Page 907 of 969
Rezoning at Crawford/Gross Point/Central Judy Sears 2525 Wellington CRT, 201, Evanston il 60201
Map Amendment 22PLND-0038 Margaret Wood 2525 Wellington Ct Apt 106 Evanston IL 60201
rezone 7 parcels at crawford, central, gross pointe road hillary a lichtenstein 2525 wellington court #107 evanston il 60201
22PLND-0038 Lawrence Weinstein 2556 Wellington Ct
22-PLND-0038 Karen Radwin 3437 Harrison St., Evanston, IL 60201
2555 Gross Point Rd Kevin Wild 2555 Gross Point Rd unit 404
2555 Gross Point Rd Diane Wild 2555 gross point rd unit 404
22PLND-0038 Fabiana Correa 2544 Wellington Court
Map Amendment 22PLND-0038 Linda O'Mahoney 2555 Gross Point Rd. Apt.#303, Evanston, IL60201
Map Amendment 22PLND-0038 Dennis Hansen 2525 Wellington Court Unit 305, Evanston, IL 60201
rezone 7 parcels at crawford, central, gross pointe road hillary a lichtenstein 2525 wellington court #107 evanston il 60201
Map amendment 22PLND-0038 Valerie Fitzgerald 2525 Wellington Ct 60201
Map Amendment 22PLND-0038 William Testa North Pointe Association 3429 Harrison St. Evanston IL 60201
2555 Gross Point Road, 11 Thomas Nawrocki 2555 Gross Point Road, 11, 112
22PLND-0038 Richard & Janet Halstead 3320 Culver St Evanston IL 60201
Rezone seven parcels at Central, Crawford, and Gross Point Grace L Carlson-Lund 2555 Gross Point Rd, Apt 209, Evanston, IL 60201
Map Amendment 22PLND-0038 Jeremy Bokor 3250 HARTZELL ST
Map Amendment22PLND-0038 REZONE SEVEN PARCELS AT CENTRAL, CRAWFORD AND GROSS POINT.Gayle L.Anderson 3439 Harrison St, Evanston IL 60201
map amendment 22PLND-0038 Jody Garland 2555 Gross Point Rd unit 204, Evanston, Il 60201
Map amendment 22lnd-0038 Reuven Robinson 2555 gross point rd unit 300 evanston il 60201
22PLND-0038 Peter S Groepper 2601 Prospect Ave Evanston IL 60201
6-3-4-7. - OPPOSITION TO AMENDMENT.Donald Raphael 3423 Central street, Evanston, IL 60201
19PLND-0089 Catherine Brown 2437 Crawford
Map Amendment 22PLND-0038 Jacqueline Elise Allen 2626 Princeton Ave. , Evanston, IL 60201-4943
Map Amendment 22PLND-0038 Jacqueline Elise Allen 2626 Princeton Ave. , Evanston, IL 60201-4943
Map Amendment 22PLND-0038 Jacqueline Elise Allen 2626 Princeton Ave. , Evanston, IL 60201-4943
Map Amendment 22PLND-0038 Paul Lowder 2648 Reese Ave Evanston IL 60201
Crawford Ave & gross Point Map Amendment 22PLND-0038 Kathleen Roderer 3405 PARK PLACE
Map Amendment 22PLND-0038 Danielle Green 2544 Prospect Ave, Evanston, IL 60201Page 41 of 53P4.Page 908 of 969
PETITION IN OPPOSITIONTO MAP AMENDMENT22PLND-0038
We,the undersigned,represent ownersof property whose lot linesare located withinfivehundred (500)feet
of the boundary of the area to be amended,inclusive of public rights of way.
Pursuant to Subsections 6»3-4-6(E)and 6-3-4-7 of the Evanston Municipal Code,by this Petition,which we
sign and acknowledge below.we collectively oppose the map amendment to remove these parcels from the
Central Street Overlay District.
Signed and acknowledged:
#Printed Name Signature Street Address City,State,County
l tgLJ§n_,in Lew[LY
y
‘—
Evanston,|L‘Cook
Om,,D {Q“,5 Evanston)ll.)Cook
_‘_‘)-l¢.l€‘v~€_{‘:,\\'i:Evanston)IL)Cook344://ami"3“+
35:25 [M‘1g,an”7;:’
°?(30 .a1K '”C?
2
3
4 /)/la“-A I/???aq ,9”,/3,,‘Evanston‘IL‘Cook
5 Z<L«ic\<Ciihlqézv7&1 /1%/(‘J 2%"??agliso u Evanstonit COOK
6 ’V..\l},\TL,,\[;,\7.54 5 /’J€{[,',\4-/-DAEvanston)IL‘Cook
7 l _'
A
Evanston,lL,Cook
8 W
l /lr-Evanston,lL,Cook
9 I
7"Evanston,lL.Cook
iO A UH/\)“"rW]')tJ Z557 ‘Evanston,lL)Cook
”e,l K Q41“mam::,Q B63 9»\«/e,H\h_51-runEVGHSTOW‘LiCOOK
i2 Evanston,lL)Cook
i3 Evanston‘ll.)Cook
14 Evanston)IL,Cook
l5 Evanston‘IL‘Cook
STATEOF lLL|NOlS )
)ss.
COUNTVOF COOK )
Circulator's Affadavit
ll Ci/W‘/V’VV\__attest that the signatures on this sheet were signed in my presence,are geriluine and that
to the best of my knowledge and eliet the persons so signing were at the
peries included in 22PLND—0O38it
Notnry FUN‘S11!!!-1(SEAL My Comrnisnon Ewhs usiouzoea
time of signing the petition owners of the property
é€E (Notary Pubiic's Signature)
‘paag lo~PLf
(Circulator‘s Signature)
A before meoh H I
(Cirou|ator's Name)(Date)
Page 42 of 53
P4.Page 909 of 969
PETITIONIN OPPOSITIONTO MAPAMENDMENT22PLND-0038
We,the undersigned,represent ownersof property whose lot lines are located withinfivehundred (500)feet
of the boundary of the area to be amended,inclusive of public rights of way.
Pursuant to Subsections 6—3»4»6(E)and 6-3-4-7 of the Evanston Municipal Code,by this Petition,which we
sign and acknowledge below,we collectively oppose the map amendment to remove these parcels from the
Central Street Overlay District.
Signed and acknowledged:
#Printed Name ?signature Street Address City,State,County
I Toma/74,/i4,((;I
A
?5_f&’L)’////‘7/26;Evanston,IL,Cook
2 ;Z((//Li(Ii«M
I Z518N(;1LQ.,\afwq Evanstcn,IL,Cook
8
I ‘""a?Evanston,lL,Cook
4 Z /?l?’,)9 Evanston,IL,Cook
5 U Evanston,IL,Cook
6 Evanston,IL,Cook
74-Evanston,IL,Cook
8 Evanston,IL,Cook
9 Evanston,IL,Cook
IO Evanston,IL,Cook
It Evanston,IL,Cook
12 Evanston,IL,Cook
13 Evanston,IL,Cook
I4 Evanston,IL,Cook
15 Evanston,IL,Cook
STATEOF ILLINOIS )
)ss.
COUNTYOF COOK )
Circulatoris A?adavit
I”I I &I
attest that the signatures on this sheet were signed In my presence,are geniuine and thattothebestofmyknowledgeandbeliefthepersonssosigningwereatthetimeofsigningthepetitionownersoftheproperty
within500 feet of the properies Included in 22PLND—0088.
(CirouIator's Signature)
‘égggimbefore me,on I
(CIrculator'Name)(Date)
;(Notary PubIic's Signature)
I>~a~”‘“I’
Page 43 of 53
P4.Page 910 of 969
PETITIONIN OPPOSITIONTO MAPAMENDMENT22PLND-0038
We,the undersigned,represent ownersof property whose lot linesare located withinfivehundred (500)feet
of the boundary of the area to be amended,inclusive of public rights of way.
Pursuant to Subsections 6A3»4-6(E)and 6-347 of the Evanston Municipal Code,by this Petition,which we
sign and acknowledge below,we collectively oppose the map amendment to remove these parcels from the
Central Street Overlay District.
Signed and acknowledged:
L Printed Name Signature Street Address City.State,County
I Mtwq,lZoi,pgs‘/?y?,3<i<i7,ti4,t/g/5,;./gr Evanston,IL,Cook
2 "LW,gm L?gal Evanston,lL,Cook
3 [g_IAJL5I V\
1
3 (Evanston,IL,Cook
4 E?kl\Miggvj \/{I 7%I (A 344;;D U Evanston,IL,Cook
5
|
Vii)Evanston,IL,Cook
6 J Evanston,IL,Cook
7 Evanston,IL,Cook
8 Evanston,IL,Cook
9 Evanston,IL,Cook
IO Evanston,IL,Cook
ll Evanston,IL,Cook
I2 Evanston,IL,Cook
I3 Evanston,IL,Cook
I4 Evanston,IL,Cook
I5 Evanston,IL,Cook
STATE OF ILLINOIS I
iss.
COUNTYOF COOK
CircuIator’s Aftadavit
I It ‘I-1I
I‘("II‘,I L1‘I If.)'attest that the signatures on this sheet were signed in my presence,are geniulne and thattothebestofmyknowledgeandbeliefthepersonssosigningwereatthetimeofsigningthepetitionownersoftheproperty
withln,5,00,eet of the properéieslcluded in 22PLND—0038.
I
1/9 (‘/(&§ulator’sSignature)
Signed and sworn to (or affirmed by before me,on 7!“ILL
(Circulator’s Name)0 (Date)
Ollldllsdd
anLLukMW.EAl:Ioi I»bit:sea.at Irma
My cm3I'n’5rs$’mnapivuosmnim
(Notary PubIIc‘sSignature).
P*3‘7’°‘°“f
Page 44 of 53
P4.Page 911 of 969
PETITIONIN OPPOSITIONTO MAP AMENDMENT22PLND-D038
We,the undersigned,represent owners of property whose lot lines are located within five hundred (500)feet
of the boundary of the area to be amended,inclusive of public rights of way.
Pursuant to Subsections 6-3-4-6(E)and 6-3»4-7 of the Evanston Municipal Code,by this Petition,which we
sign and acknowledge below,we collectively oppose the map amendment to remove these parcels from the
Central Street Overlay District.
Signed and acknowledged:
#Printed Name Signature
A
Street Address City,State,County
1 g/U/\(Evanston,IL,Cook
2 Evansion,IL,Cook
3 Evanston.IL,Cook
4 Evanston,IL,Cook
5 Evanston,IL,Cook
6 Evanston,IL,Cook
7 Evanston,IL,Cook
8 Evanston.IL,Cook
9 Evanston,IL,Cook
10 Evanston,IL,Cook
ti Evanston,IL,Cook
12 Evanston,IL,Cook
13 Evanston IL,Cook
14 Evanston,IL,Cook
15 Evanston,IL,Cook
STATE or ILLINOIS I
I SS.
COUNTYOF COOK )
Cin:ulator's Aftadavit
I,AHIrtu E‘NI I»I M attest that the signatures on this sheet were signed in my presence,are geniuine and that
to the best of my knowledge and belief the persons so signing were at the time of signing the petition owners of the property
withi 500 feet of the properies included in 22PLND-0038._
(CIrcuIator's Signature)
qrévo-I-\“""°“¥before rne,on 7U°/11Signedandswornto[or a?irmed)b
_'5”.
(CircL[aIor'sName)(Date)
uggan L on .
SEAL '01WW‘I I
W
notary |I;:L‘:‘v".,‘r‘“women
’i'&’_’,(Notary F‘ubIic'sSignature)
Page 45 of 53
P4.Page 912 of 969
What is the proposed map amendment you are opposing? (ex. Map Amendment Emerson Street Rezoning 19PLND-0089)¿Cuál es la enmienda propuesta al mapa a la que se opone? (p. ej., enmienda de mapa de rezonificación de Emerson Street 19PLND-0089)Full Name ( First, Middle, Last) Nombre (Primer, Medio, y Apellido) (First)Full Name ( First, Middle, Last) Nombre (Primer, Medio, y Apellido) (Last)Complete address of property for which you are owner/ Dirección completa de la propiedad de la que es propietario
Map Amendment Central Street Overlay 22PLND-0038 Megan Lutz and Clark Murray 2637 Crawford Avenue, Evanston, IL 60201
Crawford Ave & gross Point Map Amendment 22PLND-0038 Kristina Elisabeth Pierce 3439 Park Place
22PLND-0038 Jeraldine Dahlman 2650 Hillside Lane
22PLND-0038 Jacob Noble 3445 Park Place
Map Amendment 22PLND-0038 Henry P.Welch 3424 Park Place
Map Amendment 22PLND-0038 Mike Murray 3530 Hillside Rd, Evanston
Map Amendment 22PLND-0038 Kara Wilkinson 3513 Central St, Evanston, IL, 60201
Map Amendment 22PLND-0038 Diane Alfille 2620 Princeton Avenue, Evanston Il 60201
22PLND-0038 Marion Buckley 2606 Princeton Avenue, Evanston IL 60201
Map Amendment 22PLND-0038 Robert Gamauf 2746 Bernard Place
Map Amendment 22PLND-0038 Stephanie Gamauf 2746 Bernard Pl
22PLND-0038 Marlene M Turvill 2535 Princeton Ave, Evanston, IL 60201-4940
Amendment 22PLND-0038.Leslie Wenzel 2650 Princeton Avenue
22PLND-0038 Joshua Huppert 2630 CRAWFORD AVE
Map Amendment 22PLND-0038 Amy Blanton 2710 Princeton Ave, Evanston 60201
Map Amendment 22PLND-0038 Jason Blanton 2710 Princeton Ave, Evanston 60201
Map Amendment 22PLND-0038 Walker Lawrence 2754 Crawford Avenue
22PLND-0038 Sigrid Hildegard Pilgrim 2750 Bernard Place, Evanston,IL 60201
22PLND-0038 Jeanne-Arli Hammer 2715 Princeton Ave, Evanston IL 60201
Map Amendment 22PLND-0038 Kendra Marks 2662 Crawford Ave
Reference Map Amendment 22PLND-0038 Jenna Kennedy 3521 Hillside Road Evanston IL 60201
Map Amendment 22PLND-0038 Michael Rastigue 2662 Crawford Ave
2650 Ken Wenzel 2650 Princeton Ave
Amendment 22PLND-0038.Alan Pilgrim 2750 Bernard Pl Evanston, IL 60201
Map Amendment 22PLND-0038 Jennifer Packman 2555 Gross Point Road, #407, Evanston IL 60201
22PLND-0038 Fernando Ferrer 3520 Hillside Rd.
Map Amendment 22PLND-0038 Anna Taraboletti-Segre 2658 Hillside Lane
22PLND-0038 Mina Ajami 3612 Thayer St., Evanston, IL 60201
22PLND-0038 Chris Hobbs 3510 Hillside Rd
Central Street and Gross Point Paula Lange 2638 hillside lane
Reference Map Amendment 22PLND-0038 Cherie Lockett 2668 Hillside Lane
Amendment 22PLND-0038 Edith E.Batrry 2625 Princeton Ave, Evanston, IL 60201
22PLND-0038 Lauren Sklar 2655 Hillside Lane
22PLND-0038 Mina Ajami 3612 Thayer St., Evanston, IL 60201
22PLND-0038 Steven Green 2652 Crawford Avenue
22PLND-0038 Nancy Marshall 2701 Princeton Ave, Evanston IL 60201
22PLND-0038 Amy Lifshitz 3604 Central Street
Map Amendment 22PLND-0038 Aaron Packman 2555 Gross Point Road, Evanston IL 60201
Map Amendment 22PLND-0038 Ariel Packman 2555 Gross Point Road #407, Evanston IL 60201
22PLND-0038 Amy Hauenstein 3507 Central St Evanton IL 60201
22PLND-0038 Jason Gocek 3507 Central St Evanston, IL 60201Page 46 of 53P4.Page 913 of 969
22PLND-0038 Jordan Goldberg 3420 Park Place, Evanston, IL 60201
22PLND-0038 Jordan Goldberg 3420 Park Place, Evanston, IL 60201
22PLND-0038 Hayden Lee 2653 hillside ln, Evanston, IL
22PLND-0038 Seungyoon Lee 2653 Hillside Ln, Evanston, IL, 60201
22PLND-0038 Bent Hammeleff 2637 Hillside Lane
22PLND-0038 Jacqueline Hammeleff 2637 Hillside Lane
22PLND-0038 Eric Binder 3600 hillside rd. Evanston
Gross Point-Crawford-Central Street intersection - Ammendment #22PLND-0038Chelsea Cooper 2767 Bernard Pl, Evanston, IL 60201
22PLND-0038 Jola Jakimik 2658 Crawford Ave
22PLND-0038 Lisa Oberman 3535 Hillside Rd. Evanston, IL 60201
22PLND-0038 Aaron Noffsinger 3501 Hillside Rd.
Map Amendment 22PLND-0038.Jacqueline Elise Allen 2626 Princeton Ave., Evanston, IL 60201-4943
Map Amendment 22PLND-0038.Jordan Jacobowitz 2626 Princeton Ave., Evanston, IL 60201-4943
Gross Point-Crawford-Central22PLND-0038 Claire George 2633 Hillside Lane
22PLND-0038 Craig McClure 2507 Princeton Ave
Central street overlay resining 22PLND-0038 Andrew Gallimore 2635 crawford
22PLND-0038 central street overlay Tiffany Kusano 2635 crawford
22PLND-0038 Sital Shah 2555 Gross Point Road, Evanston, IL 60201
22PLND-0038 Michael Cholewa 3419 central street
Map Amendment 22PLND-0038 Andrew Lerchen 2665 Hillside Lane, Evanston, IL 60201
22PLND-0038 Constance Porteous 3600 Central Street
22PLND-0038 Catherine Treiber 2649 Hillside Lane Evanston, IL 60201
22PLND-0038 Rick Treiber 2649 Hillside Ln
22PLND-0038 Stephen Orechowski 2507 Princeton Ave, Evanston, IL, 60201
Amendment 22PLND-0038.William Russo 3513 Central St, Evanston, IL, 60201
Amendment number 22PLND-0038 Cheryl Wiese 2773 Bernard Pl
Amendment number 22PLND-0038 John Iverson 2773 Bernard Pl
22PLND-0038 Amy Malcom 3606 Central Street, Evanston, IL, USA
22PLND-0038 Joanne Doris Ghiselli 2546 Gross Point Road.
22PLND-0038 Elizabeth Neal 2530 Princeton Ave Evanston Il 60201
22PLND-0038 Mina Ajami 3612 Thayer
22plnd-0038 patricia kent 3501 central st evanston, il 60201
22PLND-0038 Leslie Brown-WIlson 3517 Central St., Evanston
22PLND-0038 Mike Murray 3530 Hillside Rd, Evanston, IL
22PLND-0038 Laura Mahoney 2538 Gross Point Road, Evanston, IL 60201
22PLND-0038 Mary Drotar 3521 Central St., Evanston, IL 60201
22PLND-0038 Andre de Gouvea 3450 Thayer Street
22-PLND-0038 Constance Emily Porteous 3600 Central Street
22PLND-0038 Lori Colbert 2549 Greeley Ave
Map Amendment 22PLND-0038 Jeff and Marsha Maass 3525 Central Street, Evanston, Illinois, 60201
Map Amendment 22PLND-0038 Narendran Hariharan 2630 Hillside Lane, Evanston, IL 60201
22PLND-0038 Patrick Burns 2525 Wellington Ct Apt 301 Evanston,IL 60201Page 47 of 53P4.Page 914 of 969
Map Amendment 22PLND-0038 Catherine Huggins 3434 PARK PL
22PLND-0038 Robert Fabbri 3463 Harrison St (North Pointe Condominiums)
22PLND-0038 David Kleiman 2536 Wellington Court
Map Amendment 22PLND-0038 Kristin Swanson 3459 Harrison Street, Evanston, IL 60201
Map Amendment 22PLND-0038 Anya Pierce 2672 Gross Point Rd
Central Street Overlay District Map Amendment 22PLND-0038 Courtenay R Wood 3306 Hartzell Street
Map Ammendment 22PLND-0038 Susan Sloss 3309 Culver St, Evanston IL
Map Amendment 22PLND-0038 Casey Solomon 2550 Prospect Avenue
2554 Wellington Court pamela geyer-howell 2554 Wellington Court
Map Amendment 22PLND-0038 Kirstin Gallagher 2661 Crawford Ave
Map amendment 22PLND-0038 barbara stock 3255 hartzell st, evanston il 60201
22PLND-0038 Michelle Albaugh 3508 Central St.
22PLND-0038 JOHN ARNDT 2525 Wellington Ct. #101
Central, Crawford, and Gross Point Andrew Nelson 3451 Harrison St
22PLND-0038 Donald Rubovits 3247 Park Place
22PLND-0038 Lee Rader 2560 Wellington Court
22PLND-0038 David Darakjian 2525 Wellington Court, Apt 300, Evanston, IL 60201
22plnd-0038 Nada Pendic 2525 Wellington Ct, # 209, Evanston, IL 60201
Map amendment 22PLND-0038 CARL HOLZMAN 2562 Wellington Ct, Evanston 60201
22PLND-0038 Rachel Long 2669 Crawford Ave, Evanston, IL 60201
22PLND-0038 Bryan Long 2669 Crawford Ave, Evanston, IL 60201
22PLND-0038 Benjamin Yuhas 3434 Park Place
22PLND-0038 Margaret Hope Nyadroh 3316 Central St, Evanston IL 60201
22PLND-0038 Steven Cline 2633 Hillside Ln
Yes Pamela Gampetro 2532 Wellington court Evanston il
3 way intersection, Crawford, Gross Point, Central 22PLND-0038 Terry Albaugh 3508 Cental St., Evanston, IL 60201
Map Amendment 22PLND-0038 Robert Howard 2564 Wellington Court, Evanston IL 60201
Map Amendment 22PLND-0038 Denise Gallagher 2528 Wellington Ct, Evanston
22PLND-0038 Richard Sorock #411, 2555 Gross Point Rd., Il.
Map Amendment 22PLND-0038 Damita Cravens 3309 Central St.
22PLND-0038 Alysa Isaacson 3428 Park Pl Evanston, IL 60201
Rezone 7 parcels at Central, Crawford and Gross Point Roads Nancy Siegel Streifler 2540 Wellington Ct.
Central. Crawford and Gross Point Ada P Kahn 2555 Gross Point Rd Apt 205 Evanston IL
Map Amendment 22PLND-0038 Joseph Page 3315 Culver Street
Map Amendment 22PLND-0038 Central,Crawford & Gross Poin Lynn Fiedler 2530 Prospect Ave
MAP Amendment 22PLND-0038 Kristine Lofquist 2666 Gross Point Road
22PLND-0038 Milton Rand 2538 Wellington Ct, Evanston, IL, 60201
22PLND-0038 Michael Oris 3421 Park Pl, Evanston, IL 60201
Map Amendment 22PLND-0038 Joseph LeKostaj 2525 Wellington Ct., Unit 205 Evanston, IL 60201
22PLND-0038 Rebecca Sporn 2555 Gross Point Road 409 Evanston, IL 60201
Map amendment 22PLND-0038 Valerie Fitzgerald 2525 Wellington Ct 60201
Street rezoning Gross Point/Crawford/Central Steven Sears 2525 Wellington Ct, 201. Evanston Il 60201Page 48 of 53P4.Page 915 of 969
Rezoning at Crawford/Gross Point/Central Judy Sears 2525 Wellington CRT, 201, Evanston il 60201
Map Amendment 22PLND-0038 Margaret Wood 2525 Wellington Ct Apt 106 Evanston IL 60201
rezone 7 parcels at crawford, central, gross pointe road hillary a lichtenstein 2525 wellington court #107 evanston il 60201
22PLND-0038 Lawrence Weinstein 2556 Wellington Ct
22-PLND-0038 Karen Radwin 3437 Harrison St., Evanston, IL 60201
2555 Gross Point Rd Kevin Wild 2555 Gross Point Rd unit 404
2555 Gross Point Rd Diane Wild 2555 gross point rd unit 404
22PLND-0038 Fabiana Correa 2544 Wellington Court
Map Amendment 22PLND-0038 Linda O'Mahoney 2555 Gross Point Rd. Apt.#303, Evanston, IL60201
Map Amendment 22PLND-0038 Dennis Hansen 2525 Wellington Court Unit 305, Evanston, IL 60201
rezone 7 parcels at crawford, central, gross pointe road hillary a lichtenstein 2525 wellington court #107 evanston il 60201
Map amendment 22PLND-0038 Valerie Fitzgerald 2525 Wellington Ct 60201
Map Amendment 22PLND-0038 William Testa North Pointe Association 3429 Harrison St. Evanston IL 60201
2555 Gross Point Road, 11 Thomas Nawrocki 2555 Gross Point Road, 11, 112
22PLND-0038 Richard & Janet Halstead 3320 Culver St Evanston IL 60201
Rezone seven parcels at Central, Crawford, and Gross Point Grace L Carlson-Lund 2555 Gross Point Rd, Apt 209, Evanston, IL 60201
Map Amendment 22PLND-0038 Jeremy Bokor 3250 HARTZELL ST
Map Amendment22PLND-0038 REZONE SEVEN PARCELS AT CENTRAL, CRAWFORD AND GROSS POINT.Gayle L.Anderson 3439 Harrison St, Evanston IL 60201
map amendment 22PLND-0038 Jody Garland 2555 Gross Point Rd unit 204, Evanston, Il 60201
Map amendment 22lnd-0038 Reuven Robinson 2555 gross point rd unit 300 evanston il 60201
22PLND-0038 Peter S Groepper 2601 Prospect Ave Evanston IL 60201
6-3-4-7. - OPPOSITION TO AMENDMENT.Donald Raphael 3423 Central street, Evanston, IL 60201
19PLND-0089 Catherine Brown 2437 Crawford
Map Amendment 22PLND-0038 Jacqueline Elise Allen 2626 Princeton Ave. , Evanston, IL 60201-4943
Map Amendment 22PLND-0038 Jacqueline Elise Allen 2626 Princeton Ave. , Evanston, IL 60201-4943
Map Amendment 22PLND-0038 Jacqueline Elise Allen 2626 Princeton Ave. , Evanston, IL 60201-4943
Map Amendment 22PLND-0038 Paul Lowder 2648 Reese Ave Evanston IL 60201
Crawford Ave & gross Point Map Amendment 22PLND-0038 Kathleen Roderer 3405 PARK PLACE
Map Amendment 22PLND-0038 Danielle Green 2544 Prospect Ave, Evanston, IL 60201Page 49 of 53P4.Page 916 of 969
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Page 53 of 53
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Johanna Nyden, Director of Community Development
Subject: Ordinance 34-0-22, Amending Title 4, Chapter 14, "Design and Project
Review (DAPR)" of the City Code"
Date: July 25, 2022
Recommended Action:
Staff recommends adoption of Ordinance 34-O-22 “Amending Title 4, Chapter 14, “Design and
Project Review (DAPR)” of the City Code”. The revised ordinance dissolves the fo rmal
committee structure and maintains the projects and evaluation measures of Design and Project
Review.
Councilmember Suffredin tabled this item until the July 25, 2022 meeting.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
Update:
Following the June 13, 2022 City Council meeting, staff has discussed next steps for the Design
and Project Review Committee and recommends the City Council either:
• Adopt Ordinance 34-O-22 as it currently exists, which dissolves the formal Committee
structure; or
• Not Adopt Ordinance 34-O-22 and leave DAPR as it currently stands.
Following either action staff will establish an even more robust process for communicating
development activities (both under staff review and those approved) as well as opp ortunities
for community engagement in advance of formal processes (e.g. Land Use Commission and
City Council). This work will include:
• Creation of a single online listing of all active projects (minor/major variances, under
review, etc.) with links to provide public comment or feedback to the City.
P5.Page 921 of 969
• Weekly Development newsletter to the "DAPR" Distribution list that includes projects
under review (e.g. minor variances, weekly zoning activity [currently in the City
Manager's Report], the progress of large planned developments [both in entitlement and
under construction], and any other projects moving through some development process
- this could also include projects seeking funding (e.g. Family Focus, YMCA, etc.).
• Establish a model for Councilmember or staff to host an open house with the developer
for projects that are planned developments, housing developments of more than 5 units
requiring major variances, or projects utilizing City funding. These projects currently are
before DAPR now, but staff suggests also adding in map amendments and subdivisions.
Neither of these receives a full 360 review by staff from multiple departments or the
broader community prior to consideration before the Land Use Commission and the
Planning & Development Committee/City Cou ncil. These open houses would be
recorded and placed on the City website for further viewing and review. The focus of the
open houses would be for developers to publicly discuss projects, review initial staff
feedback, and answer questions and respond to public comments.
As of June 21, 2022, staff will no longer meet in a public meeting structure (unless otherwise
determined by the open house model), but rather in a more flexible structure as needed with
the inclusion only of staff that might have specific issues related to a project. This will hopefully
allow for more timely meetings and swifter reviews for projects.
Background:
During the May 9, 2022 Planning & Development Committee meeting, the Committee tabled
Ordinance 34-O-22 in order to make additional changes to the ordinance. In follow-up to that
discussion, the existing ordinance governing design and project review was modified to focus
on the review measures that staff make in order to make sure the project is compliant with all
aspects of the City Code, but removed the structured Committee.
It is contemplated that staff would continue to review and recommend projects, but the removal
of formalities would give staff more flexibility as to when to meet and the frequency. Projects
could be reviewed more quickly and there are instances where fewer staff would need to gather
if only applicable staff are reviewing projects. The following changes were made to the
ordinance:
• The “Committee” portions are removed from the Ordinance and replaced wit h “staff
participation/staff responsible”.
• Removal of listed “officers” for the Committee and replaced with “staff responsibilities”.
These include convening and organizing meetings (when necessary, keeping notes and
records of items discussed with findings and recommendations.
• Voting shall occur when making recommendations to the Land Use Commission and
City Council. It is anticipated that this will be used to organize staff to determine if staff
is making a recommendation on a particular project or not.
• Sign Variance Review: All authority to regulate sign variances will be reviewed and
determined by the Land Use Commission.
Operationally, staff believes that this will introduce greater efficiencies to the development
review process:
• The ability to review projects for code compliance, and conformance with City plans and
other policies and plan documents early in development processes is a noted important
Page 2 of 14
P5.Page 922 of 969
step for developers or anyone seeking a variance. Changes in later stages of projects
can be more costly and time-consuming.
• Applicable staff can attend meetings or review projects and prepare comment sheets
based on the scope of the project on a case-by-case basis, rather than convening all
the staff listed in the ordinance. This can reduce meetings for staff. Additional follow-up
for corrections or revisions to comments can be reviewed within a day or two of receiving
and will not have to wait a week for the next Committee meeting.
Following the adoption of the ordinance, the following changes would be implemented for
reviewing projects:
• Staff would make information available on the City website new projects that are under
review. If interested individuals wanted to provide comments or feedback, there would
be a location for this information to be submitted (online form or staff email). C urrently,
the website contains information on large projects, but more information could be added
to indicate what is under review. This feedback would be shared with staff in
coordination with review of projects. It would be anticipated that greater emphasis on
community participation at neighborhood/ward meetings, the Land Use Commission,
and Planning & Development/City Council meetings would take place.
• Summary findings from staff’s review of projects could be posted on the City website or
would accompany recommendations to the Land Use Commission or Planning &
Development Committee/City Council.
• The page dedicated to the current Design & Project Review Committee would be
moved to “Dissolved/Completed/Inactive Committees”.
Legislative History:
Ordinance 34-O-22 was tabled in the Planning & Development Committee on on May 9, 2022;
it was tabled by the City Council on June 27, 2022 until July 25, 2022.
Attachments:
34-O-22 Amending 4-14 of the City Code
Page 3 of 14
P5.Page 923 of 969
4/25/2022
34-O-22
AN ORDINANCE
Amending Title 4, Chapter 14, “Design and Project Review (DAPR)” of
the City Code
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code Title 4, Chapter 14, “Design and Project Review
(DAPR)” of the Evanston City Code of 2012, as amended, is hereby deleted and to read
as follows:
CHAPTER 14 DESIGN AND PROJECT REVIEW (DAPR)
4-14-1. STATEMENT OF PURPOSE.
(A)Objective. Design and project review is a procedure for the review of proposed
developments or redevelopments to ensure they are compatible with adjacent
development by taking into account the relationship of the new development to its
surroundings with review and discussion by members of City staff and community
members from various disciplines. Design and project review also includes sign
review.
(B)Address Details Not Covered. The purpose of design and project review is to go
beyond the basic zoning requirements and to deal with the site details on which
zoning and other codes are silent. Design and project review is not a substitute for
zoning.
(C)Elements Examined. In carrying out the purpose of Design and Project Review, the
following are examples of elements which are examined:
1. Parking arrangement.
2. Circulation.
3. Traffic access.
4. Building location on the site.
5. Landscaping.
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~2~
6. Signage.
7. Drainage.
8. Exterior building design and materials.
9. Emergency phone structure, as defined in City Code Section 6-18-3.
10. Small cell height waiver requests, as required in City Code Subsection 7-16-
3(C)(9).
(D)Authority Limited. Design and project review does not have any authority to
determine land use. and in certain circumstances acts as a recommending body to
the Zoning Board of Appeals and/or the Plan Commission.
(E)Result of Review Process. In addition to upgrading site development planning, the
City hopes to create a process which will expedite the review of development
proposals through providing a coordinated staff review.
(F)Authority Related to Sign Regulations. The Design and Project Review Committee
is also vested with the following jurisdiction and authority:
1.Sign Administrator Appeals. The Design and Project Review Committee will
hear all appeals from any order, requirement, decision, determination, or
interpretation of the Sign Administrator acting within the authority vested from
Title 4, Chapter 10 of the Evanston City Code, "Sign Regulations," and make
written findings and decisions for the disposition of such appeals. For this
subsection only, the Design and Project Review Committee will exclusively
follow the procedures set forth in City Code Section 4-10-15, "Appeals."
2.Sign Variations. The Design and Project Review Committee will hear all
petitions for variations from the provisions of Title 4, Chapter 10 of the
Evanston City Code, "Sign Regulations," make written findings, and approve,
modify, approve with conditions or deny such petitions for variations. For this
subsection only, the Design and Project Review Committee will exclusively
follow the procedures set forth in City Code Section 4-10-16, "Variations."
3.Unified Business Center Signage. The Design and Project Review Committee
shall hear all requests for the establishment or amendment of comprehensive
sign plans for unified business centers, make written findings, and approve,
modify, approve with conditions or deny such requests. For this subsection
only, the Design and Project Review Committee will exclusively follow the
procedures set forth in City Code Section 4-10-17, "Unified Business Centers."
4-14-1-1. DESIGN AND PROJECT REVIEW.
(A)Staff Responsible. Various City staff members from Departments across the City of
Evanston will participate in the Design and Project Review process. The staff
involved may vary depending on the project, but at minimum include the following:
The membership of the Design and Project Review Committee is composed of two
(2) groups: (1) voting members; and (2) advisory members. Voting members shall
be the only class of members entitled to vote on any matter put before the Design
and Project Review Committee. Advisory members shall provide the Design and
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34-O-22
~3~
Project Review Committee with insight related to their area of expertise as the
Committee as a whole discusses each matter. In the case of City Staff, the named
member may designate a department member to attend in his/her stead. The
following are the list of members:
Voting members:
1. Representative from City Manager's Office/Economic Development Division;
2. Director of Community Development;
3. Director of Public Works Agency or Representative;
4. City Engineer;
5. Representative from the Fire Department;
6. Planning and Zoning Manager;
7. Representatives from the Planning and Zoning Division (2);
8. Manager of Building and Inspection Services;
9. Representative from the Public Works Agency, Water Production Bureau;
10. Civil Engineer/Storm Water Management;
11. Transportation and Mobility Coordinator;
12. Sustainability Coordinator.
Additional participants in the review process mayinclude: Non-Voting Committee
Advisors:
1. Traffic Engineer;
2. Representative from Administrative Services/Parking Services Manager;
3. Housing and Grants Administrator;
4. Representative from the Parks and Recreation Department;
5. Representative from the Police Department;
6. Certified arborist from the Public Works Agency;
7. Representative from the Health Department; and
8. An architect or urban designer who is employed in Evanston or is a resident of
Evanston and appointed by the Mayor with the advice and consent of the City
Council. Said mayoral appointment shall be for a term of no longer than two (2)
years.
(B) Staff Responsibilities. Officers.
1. The officers of the Committee shall consist of the Chair, Vice-Chair and
Secretary.
2. The Director of Community Development or his/her designee shall convene
staff from various departments as necessary to review and make
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recommendations to projects in a manner as outlined in Section 4-14-6.
preside as the Chair of the Committee.
3. The Planning and Zoning Manager shall serve as the Vice-Chair of the
Committee.
4. Staff from the Planning and Zoning Division shall maintain notes and records
on the projects and shall perform the following duties: serve as the Secretary of
the Committee.
5. The Chair, or his/her designee, shall supervise the Committee and shall
preside at all Committee meetings.
6. The Vice-Chair, in the absence of the Chair, shall perform all duties and
exercise all powers of the Chair.
7. The Secretary shall:
a. Be custodian of the active files of submitted projects the Committee and
keep all of the records.
b. Conduct the correspondence of the Committee.
c. Promptly prepare and distribute meeting materials in advance of staff
meetings. agenda in consultation with the Chair. The rules shall be
reviewed regularly and monitored to ensure consistency with the policies
and priorities of the City Council.
d. Keep records of any findings or staff recommendations
e. Record each member's vote for every question, whether or not each
member was present for the vote, and if a member abstained from voting
for a particular question.
f. Perform such additional duties as may be requested by the Chair or
Committee.
(C)Voting. Voting privileges are extended to voting core members listed under Section
14-4-1-1(A) when providing a recommendation to the Land Use Commission and/or
the Planning & Development Committee of City Council. Advisory members shall
abstain from voting.
(D)Objective. Such a review will bring together staff from various departments to meet
with developers to help resolve any site or appearance problems and more directly
communicate the City's requirements. By identifying the applicable codes and
ordinances through this process, costly delays from oversights or incomplete
applications may be avoided. In such joint meetings, there is opportunity for
exchange between all affected parties which should improve communications and
also provide the developer with professional expertise in site and building design.
The resulting design should also promote efficiency and economy in providing any
necessary City services. Beyond the specific improvements to the site itself, design
and project review should help reduce adverse impact, promote harmony of
development with its surroundings and maintain property values.
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~5~
4-14-2. DEVELOPMENTS REQUIRING DESIGN AND PROJECT REVIEW
APPROVAL PRIOR TO ISSUANCE OF BUILDING PERMIT.
(A) The following are developments requiring Design and Project Review approval prior
to issuance of building permits for the development:
1. Construction of a new building or structure, or modifications to the exterior of
an existing structure (including additions) for any land use requiring a building
permit.
2. Developments requiring a zoning variation.
3. Developments requiring a zoning ordinance text or map amendment.
4. All planned developments.
5. All municipal or other public developments.
6. Any proposed developments for which parking is to be located off-site.
7. All development proposals for which public and/or quasi-public financial
assistance has been requested.
8. Emergency phone structures, as defined in City Code Section 6-18-3.
9. Small cell height waiver requests, as required in City Code Subsection 7-16-
3(C)(9).
10. Any other use or development as determined by the Director of Community
Development.
(B)Exceptions. No design and project review shall be required for the following uses:
1. Permitted single-family and two-family residential.
2. Permitted temporary uses.
4-14-3. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW REQUIRED.
For the types of developments defined in Section 4-14-2(A), a site plan, prepared in
accordance with the provisions of this Section, shall be required for a concept,
preliminary, or final design project review conference. Additional submittal materials
may be required as determined by the Director of Community Development.
(A)Concept Design and Project Review.
1. Concept Design and Project Review is optional and intended for large
and/or complex construction projects in which applicants seek input from
City staff during the initial design stage. Concept design and project review
is for projects that have not yet applied for zoning review or a building
permit for said project.
2. The Design and Project Review Committee does not provide a vote or
official recommendation at concept review.
3. Concept review is scheduled directly through the Zoning Office upon
request of the applicant.
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(B)Preliminary Design and Project Review.
1. A preliminary design and project review conference is required. The
purpose of the preliminary design and project review is to assist the
applicant in bringing the site and building plans into conformity with
applicable regulations and seek input from City staff at the stage of
development when designs are flexible and adjustments are possible.
Preliminary review may occur only upon the completion of a zoning
analysis by City staff.
2. The staff performing design and project review Committee will provide
provides an official vote or recommendation at preliminary reviews.
3. Preliminary review occurs in conjunction with final review unless otherwise
specified by the applicant through the Zoning Office.
(C)Final Design and Project Review.
1. A final design and project review conference is required. The purpose of
the final design and project review is to verify that the final site plan
complies with all applicable regulations and meets the design goals of the
City. Final review may occur only upon the completion of a zoning analysis
by City staff that is in conjunction with a building permit application.
2. The staff performing design and project review committee will provide
provides an official vote or recommendation at reviews.
3. Final design and project review is required prior to the issuance of a
building permit.
(D)Committee Action Recorded and Transmitted. Official recommendation to City
boards and/or Commissions of the design and project review shall be recorded
and transmitted to the City Council.
4-14-4. SUBMISSION REQUIREMENTS AND PROCEDURES.
(A)Submission Requirements and Procedures. The following documents are required
for proper submission and all documents must be submitted digitally. (Note:
Director of Community Development or his/her designee may require digital
documentation):
1.Preliminary Design and Project Review: Three (3) copies of a Preliminary site
plan, current plat of survey which accurately reflects the premises at the time of
submission, and preliminary elevation drawings.
2.Final Design and Project Review: A zoning analysis of the proposed
development is required prior to final design and project review. Four (4)
copies of The following exhibits shall be submitted and include a final site and
building plan containing the following:
a. Existing and proposed development on the site and adjacent sites.
b. Elevation drawings of all proposed buildings. A color rendering of the
primary facade may also be required.
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c. Actual building material samples and manufacturer's product information
representing accurate color, texture, pattern, finish and range of variations
of all exterior building materials proposed.
d. Parking plans and access drives including dimensions, stall markings,
required screening, landscaping and surfacing.
e. Lighting plan identifying the location, height and type of all site, sign and
exterior building illumination proposed.
f. Landscape development plan including plant names, quantities, locations
and sizes of major plant masses, and locations of all existing trees with a
trunk diameter in excess of four (4) inches.
g. Signage plan identifying the location, height, type, size, color and
proposed message of all exterior signage proposed, consistent with all
other signage regulations.
h. Sidewalks and any other elements of pedestrian circulation.
i. Major accessory elements including, but not limited to, signage, outdoor
furniture, bike racks, outdoor art, etc.
j. Any proposed improvements on the public right-of-way which the
developer may be required to make as part of the site improvements, such
as parkway trees, public sidewalks, adjacent alley surfacing, driveway
removal and curb and gutter replacement.
k. A current plat of survey which accurately reflects the premises at the time
of submission.
l. A completed zoning analysis on the proposed project.
m. Other materials and data which may be required of the applicant for an
adequate plan review (such as, but not limited to: traffic studies, a
sustainability plan, preliminary engineering and drainage/storm water
control plans, preliminary utility locations, floor plans, etc.).
(B)Review Conference. The developer or his/her representative shall be present at the
final design and project review conference to explain the project and to answer any
questions thereon.
4-14-5. PRELIMINARY AND FINAL DESIGN AND PROJECT REVIEW APPROVAL.
(A) The Director of Community Development, or his/her designee, shall schedule and
conduct the preliminary or final Design and Project Review conference. At the
preliminary or final Design and Project Review conference, the Director of
Community Development or his/her designee will either:
1. Approve the site and building plan;
2. On the basis of written findings as to how the proposed development does not
meet the evaluation criteria set forth below, approve the site and building plan
subject to specific modifications; or
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3. On the basis of such written findings as to how the proposed development
does not meet the evaluation criteria, decline to approve the site plan.
(B) At the conclusion of the review, the Director of Community Development or his/her
designee shall return to the applicant one (1) copy of the submitted plans
permanently marked to indicate one (1) of the following options: approval, approval
subject to further specified approvals, lack of approval, or approval subject to
modifications.
4-14-6. EVALUATION CRITERIA.
The goals and objectives of the comprehensive general plan or other applicable
Evanston planning and design documents shall be utilized in the review of proposed site
and building plans. In addition, the following criteria shall also be used to determine
whether a proposed site and building plan fulfills the objectives of this Chapter.
(A)Building and Structure Location. The arrangement of the structures on the site shall
allow for the effective use of the proposed development. Furthermore, such
arrangement shall be compatible with development on adjacent properties. Also,
the arrangement of structures on the site shall be evaluated for their potential
impact on the ability to deliver Municipal services, such as access for emergency
equipment.
(B)Building Design and Appearance. The appearance of buildings shall be designed to
respect the attributes of adjacent and surrounding development to reduce any
adverse impacts caused by differing architectural styles, while maintaining and
promoting the City's diverse architectural fabric. Architectural style, massing, scale,
proportion, window fenestration, rhythm of design elements, color palette and
building materials shall be considered in determining compliance with this objective.
(C)Landscaping. Landscape design shall create a logical transition to adjoining
development, screen incompatible uses, and minimize the visual impact of parking
lots on adjacent sites and roadways. Plant materials shall be selected to withstand
Evanston's climate and the microclimate on the property. Plant materials shall be
selected with the advice of City staff.
(D)Graphics and Signage. Signs shall be minimized in number and size, and
integrated with architectural and site landscape features. Placement of signs shall
not unduly obscure or interfere with sight lines to other properties.
(E)Circulation. All circulation systems shall provide adequate and safe access to the
site and be compatible with the public circulation systems to minimize dangerous
traffic movements. Pedestrian and auto circulation shall be separated. Curb cuts on
the site shall be minimized.
(F)Parking Areas and Lots. Proposed parking areas or lots shall be designed, located,
and screened to minimize adverse visual impact on adjacent properties. Perimeter
parking lot screening/landscaping shall be provided. Interior parking lot landscaping
is also required to break up large areas of parking with plant material. Parking lot
drainage shall not adversely affect surrounding properties.
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(G)Open Space. Open space on the site shall create a desirable and functional
environment.
(H)Site Illumination. Site illumination shall be designed, located and installed so as to
minimize adverse impact on adjacent properties. A site lighting plan may be
required by City staff.
(I)Preservation. Preservation of unique architectural resources and development
designs that respect desirable historical architectural resources of surrounding sites
should be provided.
(J)Completeness. The application for design and project review must contain all the
information required in Section 4-14-4 of this Chapter.
(K)Compliance With All Other Applicable Codes. These may include, but are not
limited to, the following:
1. The Evanston zoning ordinance.
2. The adopted building codes.
3. This Code.
4-14-7. AMENDMENTS.
Amendments to an approved site and building plan shall require approval in the
same manner required for the original site plan.
4-14-8. TIME LIMIT ON APPROVAL.
(A) No site and building plan approval shall be valid for a period longer than one (1)
year from the date of approval unless a building permit is issued and construction is
actually begun within that period.
(B) Time extensions may be authorized by the Director of Community Development or
his/her designee provided the applicant demonstrates that there are circumstances,
difficulties or practical hardships which make compliance with the original one (1)
year approval period unreasonable.
4-14-9. APPEALS.
Except for appeals related to sign variation decisions, and Unified Business Center
decisions any Any final Design and Project Review decision may be appealed to the
Planning and Development Committee for additional consideration, modification,
reversal or affirmation by the Committee upon appeal by the applicant. Such appeal
shall be filed with the Committee within fifteen (15) business days of the decision by the
Director of Community Development, or his/her designee, and the Committee shall
consider and decide said appeal within thirty (30) business days thereafter.
4-14 Development Review
4-14-1 Review for Building Permits:
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Any development requiring a building permit that includes exterior modifications may be
reviewed for parking arrangement, circulation, traffic access, building location,
landscaping, signage, stormwater control, exterior building design and materials, and
other elements pertaining to the proposed construction or development to ensure
appropriate compatibility with City requirements and the surrounding environment.
4-14-2 Conditions for Approval
Conditions for approval may be authorized by the City Manager or his/her/their
designee that relate to the above items may be required as part of the official building
permit issuance.
4-14-3 Requested Reviews
Any applicant or potential applicant may request a Development Review while in the
Concept stage, Preliminary Review stage where a Zoning Analysis has been submitted
and reviewed by staff, and/or at the Final Review stage prior to building permit
issuance.
4-14-4 Appeals
Any final determination or condition for approval may be appealed to the Planning &
Development Committee for additional consideration, modification, reversal or
affirmation by the Committee. Such appeal shall be filed with the Committee within ten
(10) business days of the decision by the City Manager, or his/her/their designee, and
the Committee shall consider and decide said appeal at the next available meeting.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 14 of 14
P5.Page 934 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
From: Jessica Wingader, Social Services Grants & Compliance Specialist
CC: Johanna Nyden, Community Development Director, Sarah Flax,
Housing & Grants Administrator
Subject: Approval of $500,000 of ARPA Funding for a Child Care Workforce
Retention Program
Date: July 25, 2022
Recommended Action:
The Human Services Committee recommends approval by the City Council of up to $500,000
in ARPA funding for a Child Care Workforce Retention Program to fund premium pay for
employees working in-person at Evanston child care providers that serve children from 0 - 5
years of age.
Funding Source:
American Rescue Plan Act (ARPA) funds, account 170.99.1700.55251
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
Child Care Workforce Retention Program:
The proposed Child Care Workforce Retention Program is based on market research and
provider input to provide premium pay to eligible employees at Evanston -based child care
providers using ARPA funding. If approved by the City Council, staff will open an application
for the program and develop a recommendation for approval by the Social Services Committee
of the individual premium pay amounts per worker and child care provider after applications
are received and the number of child care employees eligible for premium pay is determined.
This process is consistent with CDBG-funded programs for which the Housing and Community
Development Committee provides oversight. The Social Services Committee scoring
evaluation tool for the program is attached.
H1.Page 935 of 969
The financial challenges faced by child care workers, as well as child care providers’ challenges
in retaining their employees has been well documented. COVID-19 has taken an enormous toll
on the child care industry whose employees are identified as essential worke rs who work in-
person with very young children, who have only in the last month been approved for vaccines,
which puts them at high risk of COVID-19 infection. Additionally, many child care workers are
women and/or people of color, populations that have experienced disproportionately negative
financial and health impacts from the pandemic. To support retention of employees, funding of
up to $500,000 of ARPA is recommended for a premium pay program for Evanston -based child
care center-based and home-based providers licensed by the Illinois Department of Children
and Family Services (DCFS) who were providing child care services as of March 2021 and are
currently providing these services.
The ARPA Final Rule encourages the provision of assistance to communities and individuals
in greatest need, particularly communities that have been historically underserved and have
experienced disproportionate impacts from COVID-19. It further encourages use of funds to
“restore…local workforces, where women and people of color are disproportionately
represented.” This program would support workers at center- and home-based child care
providers, the latter of which are often owned by women of color and serve primarily
low/moderate income families. When considering how to structure the program, staff was
intentional about gathering information about the number of child care employees at DCFS -
licensed facilities and the demographics of the populations served. Because child care
providers serving primarily low/mod income households who are disproportionately impacted
by COVID are unable to increase fees to cover incentives for their staff or increase salaries,
their employees will be eligible for higher premium pay. This program will provide a return on
investment as it will incentivize child care staff to remain employed in their current roles and
providers serving low/moderate income households would be prioritized for funding.
Executive Directors or owners would apply for the program and provide the number of current
employees registered with Illinois Gateways, an early care and education workforce registry for
individuals who work with or on behalf of children and families in Illinois. In addition, providers
may provide the number of staff who are “front” facing, so fit the definition of eligible worker but
are not registered in Gateways. Examples include employees who prepare and serve food, or
do in-person work with family members on a regular basis. Providers will document the number
of low/moderate income households served to determine eligibility for different tiers of
assistance in order to prioritize those serving disproportionately impacted households.
Information on the number and percent of employees who are women and of color will be
collected to further report on disparately-impacted persons assisted to the Treasury.
Budget Development Process and Rationale:
To establish the budget for this program, staff researched other premium pay programs for
child care workers, including the States of Illinois (detailed below) and Minnesota, and several
cities. It is further supported by the Evanston Early Childhood Council (EECC). The EECC is
composed of 25 early childhood providers and early education centers; members have
presented information to City Council at multiple meetings. One request, detailed in the
Priorities for the Utilization of 2021 Recovery Act Funding to Support Early Childhood Education
in The City of Evanston, requested staff equity stipends/bonuses to support staff providing
direct, hands-on care to children.
Page 2 of 5
H1.Page 936 of 969
A survey of Evanston-based DCFS-licensed home and center based providers was used to
document the number of staff employed and the number of staff registered with Illinois
Gateways. Staff also collected information about the number of children served , including the
number from low/moderate-income families who are defined in the Final Rule as disparately -
impacted, to develop a tiered premium pay structure:
• $1,200 for eligible employees of child care providers that serve 51% or more children
from low/moderate income families
• $600 for eligible employees of child care providers that do not serve primarily
disparately-impacted children.
Staff received responses for twenty facilities, seven home-based, and 13 center-based, that
identified 262 staff members registered with Gateways and which comprise 86% of total staff.
Of Gateways registered staff, 92% are women and 58% identify as BIPOC. Responses were
not received from all Evanston child care providers and staff anticipates that, if the program is
launched, other eligible providers may apply.
Based on the DCFS list of child care providers and the number of child care slots totals 2,620,
staff estimated that approximately 610 staff could be eligible for premium pay. Based on
responses from the 20 providers, 46% of children served are in low/mod income families.
Therefore, an estimated 300 of total staff members could be eligible to receive premium pay of
$1,200; the remaining staff would be eligible for a premium pay award of $600. Actual numbers
of staff eligible for each level of premium pay from the applications received will be used to
develop a final recommendation for approval by SSC, as detailed above. Premium pay
amounts for the two tiers may be adjusted accordingly, within the total program budget of
$500,000.
Eligibility for Premium Pay:
The ARPA State and Local Fiscal Recovery Funds (SLFRF) Final Rule uses the following
criteria to define eligibility for premium pay:
• Must perform essential work defined as “work that (1) is not performed while teleworking
from a residence and (2) involves either (i) regular, in-person interactions with patients,
the public, or coworkers of the individual that is performing the work or (ii) regular
physical handling of items that were handled by, or are to be handled by, patients, the
public, or coworkers of the individual performing the work.”
• Eligible workers are further defined as those “needed to maintain continuity of operations
of essential critical infrastructure sectors…critical to protect the health and wellbeing of
residents.” Under this definition, child care providers who were working with children in
person between the period of March 2021 to the present, meet the criteria to be
categorized as essential workers performing essential work.
• There are two ways of determining that an employee meets the low - and moderate-
income person definition in the Final Rule: 1. their total annual compensation, including
the premium pay, cannot exceed 1.5 times the average wage for All Occupations as
defined by the Bureau of Labor Statistics Occupational Employment and Wage statistics
for Cook County, which is $90,510 annually, or 2. the employee is not exempt from the
Fair Labor Standards Act overtime provisions.
Page 3 of 5
H1.Page 937 of 969
In addition, child care employees must have been employed on or after March 3, 2021, and
continue to provide in-person care for children ages 0 - 5 years at the time of application.
State of Illinois Program: On September 13, 2021, Governor Pritzker announced a similarly-
structured child care Workforce Bonus program to recognize the efforts of child care staff who
served and continue to serve children and families in -person during the pandemic. That
program provided $1,000 per worker and was funded by federal pandemic relief dollars, which
has different eligibility criteria from ARPA SLFRF and was administered through the Illinois
Department of Human Services.
Legislative History:
The Human Services and Social Services Committees voted unanimously at the ir meetings on
July 13 and June 9, 2022, respectively to recommend approval of up to $500,000 of ARPA
funding for premium pay for employees working in-person at Evanston child care providers.
Attachments:
ARPA Child Care Worker Retention Program Scoring Evaluation Tool
Page 4 of 5
H1.Page 938 of 969
ARPA Premium Pay for Child Care Workers Program
CRITERIA DESCRIPTION GENERAL EXAMPLE GUIDELINES PROGRAM SPECIFIC EXAMPLES SCORE
Program Feasibility
Proposal is detailed and clear;
persons eligible for assistance
are identified following
guidelines in the Final Rule.
Implementation plan includes
a realistic timeline to develop
and launch the program
before 12/31/2024 and expend
all funds by 12/31/2026.
Program defines individuals or a class
of individuals who experienced
economic harms or health risks due to
COVID-19 and qualify as impacted or
disparately impacted. There is a clear
process for reaching potentially eligible
individuals and for determining
eligibility.
This program would provide premium pay
to childcare workers employed as of
3/3/2021 or after and currently working at
full- and part-day providers in Evanston.
Workers are disproportionately women and
people of color, providing direct services to
children 0 to 5. This program further
incentivizes childcare providers that serve
51% or more low/moderate income
households, including CCAP recipients,
who lack the cashflow to increase wages
for their staff.
4.7
Team/Organization Capacity
Program team demonstrates
the capacity to secure
financing, and design and
implement the program.
Past performance on similar programs.
Team/organizations(s) are able to
provide assistance to eligible
individuals by following clear
guidelines, report on who has been
helped, and provide required source
documents that document this.
Eligible workers are registered with and
credentialled by Illinois Gateways,
managed by the IL Dept. of Human
Services. Child care providers will provide
the number of currently employeed and
registered childcare workers in their
application. City staff will review the
requests and calculate a lump sum for each
eligible childcare provider based on the
verified number of staff. Child care
providers are experineced with
documenting stffing and information on the
populations they servce, so have the
capacity to provide source documents as
proof of premium pay to eligible staff.
4.5
Budget
Budget estimate is realistic
based on the anticipated
number of eligible individuals;
amoount of assistance is
proportional to the harms
experienced from COVID-19.
Levels of assistance are proportional
to the health risks and /or financial
harms from COVID-19. COVID-19
impact on the industry sector makes it
infeasible for employers to increase
the wages of their workers from their
operating budgets.
Staff estimated the number of eligible child
care workers based on the number of
DCFS-licensed childcare slots in Evanston.
The amount of premium pay is similar to
the State of Illinois' program, and consistent
with similar ARPA-funded programs in MN,
KS, and other states.
4.0
Return on Investment
Premium pay will help to
maintain and essential service
by assisting impacted and
disparately impacted workers.
Program supports the
wellbeing of individual workers
and their employers.
The negative impact/disparate impact
of COVID-19 on individual workers or a
class of workers and their eligibility for
premium pay has been documented
following the guidelines in the Final
Rule.
Retention of child care workers will improve
through provision of premium pay which will
help maintain current capacity to serve
Evanston households.
3.8
Addresses Inequities and
Inequality
Program design takes diverse
perspectives and needs into
account. Considerate of
impacted communities
including BIPOC. Amount of
assistance is differentiated for
impacted and disparately
impacted persons if
appropriate.
Project helps achieve goals of
integrating affordable housing
throughout Evanston, contributes to
goal of providing a broad range of
housing types and tenures, unit sizes,
and affordability levels by creating new
or preserving existing affordable units.
The majority of home-based childcare
providers are women of color, a population
that has experienced disproportionatly
negative financial impacts due to COVID-19
and that may experience housing insecurity
due to financial hardship. In addition, lower-
income residents are more likely to be
unable to secure childcare, affecting
parents', particularly mothers', ability to
return to the workforce.
4.5
Community Support
Demonstrated support from
community members, built
through authentic community
outreach.
Emails and letters of support from
residents or stakeholders. Need and/or
project/program has been identified
through community input for ARPA, in
a neighborhood/community plan, etc.
Acknowledgement of community
concerns.
City held town hall meetings and childcare
was identified as a need. Child care was
also discussed as a need at 8 out of the 10
meetings held by the Evanston Community
Foundation
4.3
Average 4.31
Total 25.83
Percentage 86.11%
Page 5 of 5
H1.Page 939 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
From: Jessica Wingader, Social Services Grants & Compliance Specialist
CC: Johanna Nyden, Community Development Director, Sarah Flax,
Housing & Grants Manager
Subject: Approval of 2022 Emergency Solutions Grant Funding
Recommendations
Date: July 25, 2022
Recommended Action:
The Human Services Committee recommends approval by the City Council of 2022 Emergency
Solutions Grant (ESG) allocations totaling $154,945: $128,325 to Conne ctions for the
Homeless, $15,000 to the YWCA Evanston/North Shore, and $11,620 to the City of Evanston.
Funding Source:
The City’s 2022 Emergency Solutions Grant totaling $154,945 from the U.S. Department of
Housing & Urban Development (HUD); accounts are: 250.21.2128.67110 for Connections for
the Homeless (2121 Dewey Ave, Evanston); 250.21.2128.67111 for YWCA Evanston/North
Shore (1215 Church St, Evanston); and 250.21.2128.62740 for City of Evanston.
CARP:
Vulnerable Populations
Council Action:
For Action
Summary:
ESG funding will be used for the following eligible activities: essential services/street outreach,
operating expenses of homeless shelters, rapid re-housing for homeless households,
homeless prevention for households at high risk of homelessness, and program administration
as outlined in the 2022 Action Plan, which was approved by the City Council on July 11, 2022
and has been submitted to HUD for approval. This recommendation allocates specific dollar
amounts to subrecipients for direct services supported with ESG funds and grant administration
by Housing and Grants staff.
H2.Page 940 of 969
The City of Evanston’s 2022 ESG grant is $154,945; the 2022 recommendation maintains 10%
of funding for Street Outreach and 32.5% for Emergency Shelter operations as allowed under
ESG regulations. In keeping with HUD’s goal of prioritizing Rapid Re-Housing to implement the
Housing First strategy of the Federal Homeless Emergency Assistance and Rapid Transition
to Housing (HEARTH) Act of 2009 that reauthorized the McKinney-Vento Homeless Assistance
Act, 35% of funding is allocated to that activity and 15% is allocated to Homeless Prevention.
The table below shows the 2021 ESG allocation of funds to eligible activities and the
recommendation for 2022. Funding may be shifted between Prevention and Rapid Re-housing
during program implementation to assist households that are eligible for each activity if needed.
Eligible Activities 2021 Allocation 2022 Recommendation
Street Outreach $ 15,846 10.0% $ 15,495 10.0%
Emergency Shelter $ 51,500 32.5% $ 50,357 32.5%
Homeless
Prevention $ 15,846 10.0% $ 23,242 15.0%
Rapid Re-housing $ 63,385 40.0% $ 54,231 35.0%
Administration $ 11,885 7.5% $ 11,620 7.5%
Totals: $ 158,463 100.0% $ 154,945 100.0%
Funding is recommended for Connections for the Homeless and the YWCA Evanston/North
Shore through subrecipient agreements to provide direct services consistent with the 2021
ESG allocation. Both agencies are members of the Suburban Cook County Continuum of Care,
have the programmatic capacity to implement ESG activities, and the administrative capacity
to comply with federal regulations. 7.5% of the grant will be retained by the City for grant
administration, subrecipient management and compliance, and reporting.
Connections for the Homeless – $15,495 for its Street Outreach program; $35,357 for operating
support of Emergency Shelter; $23,242 for Homeless Prevention rent and utility assistance and
case management; and $54,231 for Rapid Re-housing rent assistance and case management;
total funding of $128,325.
Connection’s shelter provides housing for single adults and families who may be chronically
homeless or have lost housing because of unemployment, eviction, foreclosure, etc. ESG
funds are used for operating expenses including rent, repairs, maintenance, food for residents,
and supplies. In 2021, the Shelter program supported 168 participants including 32 children.
Connections also provides Street Outreach services including meals, showers, and laund ry;
104 clients were served in 2021. ESG funds are used for case workers and other program staff
salaries and benefits. Caseworkers help shelter and street outreach clients find employment
and receive benefits such as Supplemental Social Security and Socia l Security Disability
Insurance. Medical services are provided through a weekly in-house clinic and clients are
referred to Erie Family Health Center, mental health providers, and support programs for health
services, including mental health and substance abuse.
Connections for the Homeless also provides Rapid Re-housing and Prevention services. Funds
are used for direct assistance in the form of rent and utility payments, as well as case
management, housing location, and stabilization services. These programs served a total of
seven participants in 2021; when combined with CARES Act funds, the programs served a total
of 134 participants.
Page 2 of 3
H2.Page 941 of 969
YWCA Evanston-North Shore - $15,000 for operating support of its shelter that provides safe
housing for up to 90 days for adults and children who are victims of domestic violence. The
YWCA provides case management, legal advocacy, crisis intervention, financial literacy, and
other services to help households develop independence and self-sufficiency. The YWCA
provided housing, meals, and supportive services to 565 women and children in its DV shelter
in 2021 and anticipates serving an increased number of participants in 2022. ESG funds will
be used for essential supplies such as food for people staying in the shelter, an d other
operating costs.
Evanston’s 2022 ESG funds will be matched on a one-to-one basis with State of Illinois funding
and private resources, including in-kind contributions, to meet the 100% match requirement for
ESG.
Legislative History:
The Human Services Committee and Social Services Committee approved unanimously the
2022 Emergency Solutions Grant allocations totaling $154,945: $143,325 to two social services
agencies (Connections for the Homeless and the YWCA Evanston/North Shore), and $11,620
to the City of Evanston at their meetings on July 13 and June 9, 2022 respectively.
Page 3 of 3
H2.Page 942 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
From: Richard Eddington, Interim Police Chief
Subject: Ordinance 56-O-22, Amending 9-5-18-1 “Obedience to Police in Public
Places” of the City Code
Date: July 25, 2022
Recommended Action:
The Human Services Committee recommends adoption of Ordinance 56-O-22,Amending 9-5-
18-1 “Obedience to Police in Public Places” of the City Code
Council Action:
For Introduction
Summary:
Ordinance 56-O-22 modifies section 9-5-18-1 the existing City Code by adding the words
"lawful order" to the current sentence: It shall be unlawful for any person to refuse to obey the
lawful order, command or direction of a police officer.
This Ordinance was discussed at the Human Service Committee m eeting on July 13, 2022 in
response to Councilmember's Reid referral. The original ordinance reviewed at that meeting
proposed removing section 9-5-18-1 OBEDIENCE TO POLICE IN PUBLIC PLACES in its
entirety. During the meeting an amendment to the ordinance was approved to add the words
"lawful order" to the existing code rather than deleting the entire section. The amended
ordinance was then approved to forwarded to the City Council for consideration.
Legislative History:
Ordinance 56-O-22 was reviewed, and amended at the Human Service Committee meeting
held on July 13, 2022.
Attachments:
Ordinance 56-O-22
H3.Page 943 of 969
1
56-O-22
AN ORDINANCE
Amending 9-5-18-1 “Obedience to Police in Public Places”
of the City Code
WHEREAS, the Evanston City Council has determined it is in the best
interest of the City to periodically review the City Code and amend provisions to better
reflect current state law and the best interests of the City and its residents, and
WHEREAS, the Evanston City Council has determined it is in the best
interest of the City to amend Section 9-5-18-1 of the City Code, entitled “Obedience to
Police in Public Cases,” to better reflect similar provisions in state statute, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-18-1, “Obedience to Police in Public Places”
of the Evanston City Code of 2012, as amended, is hereby amended to hereafter be and
read as follows (added language is shown in underlined text):
9-5-18-1. OBEDIENCE TO POLICE IN PUBLIC PLACES.
Any person, in or on any public place in the City, who is violating any
provision of this Code or any statute of the state shall immediately cease
such violation upon the request of a police officer. It shall be unlawful for
any person to refuse to obey the lawful order, command or direction of a
police officer.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 2 of 3
H3.Page 944 of 969
2
56-O-22
SECTION 3: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: ____________ , 2022
Adopted: ______________ , 2022
Attest:
________________________________
Stephanie Mendoza, City Clerk
Approved:
______________________, 2022
______________________________
Daniel Biss, Mayor
Approved as to form:
________________________________
Nicholas E. Cummings, Corporation
Counsel
Page 3 of 3
H3.Page 945 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: David Stoneback, Interim Deputy City Manager
CC: Richard Eddington, Interim Chief of Police
Subject: Ordinance 67-O-22, Amending Portions of Title 9, Chapter 5, Section
10-1 (A) “General Offenses” of the City Code.
Date: July 25, 2022
Recommended Action:
Councilmember Reid recommends adoption of Ordinance 67-O-22 as modifiedon the Council
Floor on July 11, 2022, Amending Portions of Title 9, Chapter 5, Section 10 “General Offenses”
of the City Code. The proposed Ordinance would make changes to Title 9, Chapter 5, Section
10-1, Purchase, Possession, or Acceptance of Gift by Persons Less Than 21 Years o f Age;
Consumption By Persons Less Than 21 Years of Age.
Council Action:
For Action
Summary:
This ordinance is in response to Councilmember Reid's referral. The ordinance was introduced
to the City Council during their meeting on July 11, 2022. Two amendments to the proposed
ordinance were made and approved at that meeting and are incorporated i nto the amended
Ordinance 67-O-22 attached to this memo.
The proposed modification of the City Code changes Section 9 -5-10-1 by including cannabis
products to the Code and establishing a maximum fine amount of $50 for a person less than
21 years of age when attempting to purchase alcohol or cannabis products.
Legislative History:
Ordinance 67-O-22 was formerly incorporated in Ordinance 58-O-22 when presented at the
Human Services Committee meeting on June 6, 2022. The individual sections of Ordinance
58-O-22 have been broken up to allow for each section of the Ordinance to be voted on
resulting in Ordinance into 66-O-22, 67-O-22, 68-O-22 and 69-O-22. Ordinance 58-O-22 is
attached for reference. Ordinance 67-O-22 was introduced and amended at the July 11, 2022
City Council meeting.
H4.Page 946 of 969
Alternatives:
Attachments:
Amended Ordinance 67-O-22
ORDINANCE 58-O-22
Page 2 of 10
H4.Page 947 of 969
7/5/22
67-O-22
AN ORDINANCE
Amending Portions of Title 9, Chapter 5, “General Offenses” of the City
Code
WHEREAS, the State of Illinois legalized the recreational use of cannabis
in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS
705/ et. seq.; and
WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates
consumption of cannabis in public and therefore the regulation on use in the City Code
shall comply with the above-mentioned act, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-10-1, “Purchase, Possession, or Acceptance
of Gift by Persons Less Than 21 Years of Age; Consumption By Persons Less Than 21
Years of Age” of the Evanston City Code of 2012, as amended, is hereby amended to
read as follows:
9-5-10-1. PURCHASE, POSSESSION, OR ACCEPTANCE OF GIFT BY PERSONS
LESS THAN 21 YEARS OF AGE; CONSUMPTION BY PERSONS LESS
THAN 21 YEARS OF AGE.
Except as otherwise provided below, no person less than twenty-one (21) years of
age shall within the corporate limits of the City:
(A) Purchase Or Possession Of Alcoholic Liquor or Cannabis Products: Purchase,
or attempt to purchase, alcoholic liquor or cannabis products, accept a gift of
alcoholic liquor or cannabis products, or have alcoholic liquor or cannabis
products in his/her possession. A person less than twenty-one (21) years of
age who is cited for attempting to purchase alcoholic liquor or cannabis
products may be cited only with an ordinance violation ticket and shall not be
fined more than $50.00 for each such offense.
Page 3 of 10
H4.Page 948 of 969
67-O-22
~2~
(B) Consumption: Consume alcoholic liquor or cannabis products.
(C) Exception: The possession and dispensing, or consumption of alcoholic liquor
or cannabis products by a person less than twenty-one (21) years of age in the
performance of a religious service or ceremony, or under the direct supervision
and approval of the parents or parent of such underage person in the privacy of
a home is not prohibited.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 10
H4.Page 949 of 969
67-O-22
~3~
Page 5 of 10
H4.Page 950 of 969
6/06/2022
58-O-22
AN ORDINANCE
Amending Portions of Title 9, Chapter 5, “General Offenses” of the City
Code
WHEREAS, the State of Illinois legalized the recreational use of cannabis
in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS
705/ et. seq.; and
WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates
consumption of cannabis in public and therefore the regulation on use in the City Code
is superfluous, and
WHEREAS, the Evanston City Council has previously determined it will
allow alcohol to be consumed at a lakefront park; and
WHEREAS, the Evanston City Council has determined that being near
illegal activity should not be illegal in and of itself and therefore not regulated in the City
of Evanston, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-10, “Alcoholic Beverages and Cannabis;
Consumption/Possession Public Property” of the Evanston City Code of 2012, as
amended, is hereby amended to read as follows:
9-5-10. ALCOHOLIC BEVERAGES AND CANNABIS;
CONSUMPTION/POSSESSION PUBLIC PROPERTY.
Page 6 of 10
H4.Page 951 of 969
58-O-22
~2~
Except as otherwise provided below, no person shall within the corporate limits of
the City.
(A) Transport: Transport any alcoholic beverage or cannabis products within the
passenger area of any motor vehicle except in the original container and with
the seal unbroken.
(B) Consumption In Vehicles: Consume or have on his/her person open containers
of alcoholic beverages or cannabis products in or on any part of any motor
vehicle upon any public right-of-way.
(C) Consumption In Public:
1. Consume or have on his/her person or in or about personal property open
containers of alcoholic beverages or cannabis products in public buildings,
parks, beaches, highways, streets, alleys, sidewalks, parkways and public
parking lots. Notwithstanding any of the foregoing, service of alcoholic
beverages at a sidewalk cafe authorized for such service pursuant to
Subsection 7-2-6(D) of this Code and possession and consumption of
alcoholic beverages by patrons at such cafes shall be permitted.
2. Have on his/her person or in or about personal property containers of
alcoholic beverages or cannabis products in public buildings, parks, or
beaches.
3. Except for patrons of the Canal Shores Golf Course or individuals
attending a special event on the golf course, persons cannot consume or
have on his/her person or in or about personal property containers of
alcoholic beverages on the Canal Shores Community Golf Course. This
Section shall not be construed to prohibit the consumption or possession
of alcoholic beverages within an area bounded by the north wall and the
east wall of the American Legion building at 1030 Central Street and by
the intersection of a line one hundred (100) feet west of the American
Legion building and a line one hundred (100) feet south of said building,
provided that appropriate State and City liquor licenses are in effect for the
American Legion building premises.
(D) Violation: Any person found violating any of the provisions of this Section shall
be fined not less than five hundred dollars ($500.00), nor more than seven
hundred and fifty dollars ($750.00) for each offense. It shall not be a defense to
any citation written for any violation of any provision of this Section that the
containers of alcoholic beverages were empty at the time the citation was
issued.
This Section shall not be construed to prohibit the possession or consumption of
alcoholic beverages within public buildings, on streets, alleys, sidewalks, parkways and
public parking lots in conjunction with an authorized event where such event and use of
said alcoholic beverages has been disclosed in writing to and authorized by the City
Manager or his/her designee.
This Chapter shall not be construed as conflicting with or limiting enforcement of
the Illinois Cannabis Control Act, 720 ILCS 550/, the Compassionate Use of Medical
Page 7 of 10
H4.Page 952 of 969
58-O-22
~3~
Cannabis Program Act, 410 ILCS 130/1, or the Illinois Cannabis Regulation and Tax Act
410 ILCS 705/, as amended from time to time.
SECTION 2: City Code 9-5-10-1, “Purchas, Posession, or Acceptance of
Gift by Persons Less Than 21 Years of Age; Consumption By Persons Less Than 21
Years of Age” of the Evanston City Code of 2012, as amended, is h ereby amended to
read as follows:
9-5-10-1. PURCHASE, POSSESSION, OR ACCEPTANCE OF GIFT BY PERSONS
LESS THAN 21 YEARS OF AGE; CONSUMPTION BY PERSONS LESS
THAN 21 YEARS OF AGE.
Except as otherwise provided below, no person less than twenty-one (21) years of
age shall within the corporate limits of the City:
(A) Purchase Or Possession Of Alcoholic Liquor or cannabis products: Purchase
or attempt to purchase alcoholic liquor or cannabis products, accept a gift of
alcoholic liquor or cannabis products, or have alcoholic liquor or cannabis
products in his/her possession.
(B) Consumption: Consume alcoholic liquor or cannabis products.
(C) Exception: The possession and dispensing, or consumption of alcoholic liquor
or cannabis products by a person less than twenty-one (21) years of age in the
performance of a religious service or ceremony, or under the direct supervision
and approval of the parents or parent of such underage person in the privacy of
a home is not prohibited.
SECTION 3: City Code 9-5-10-2, “Presence Restricted” of the Evanston
City Code of 2012, as amended, is hereby deleted to read as follows:
9-5-10-2. PRESENCE RESTRICTION.
Presence Restriction: It shall be unlawful for any person under the age of nineteen
(19) to be or to remain in any room, apartment, house, place or vehicle which is not
licensed for the sale of alcoholic liquor, when such person knows alcoholic liquor is
being consumed by persons under the age of nineteen (19) therein, except as otherwise
provided in this Chapter; provided however, a person shall not be in violation of this
Subsection where the room, apartment or house is that person's actual place of
domicile, unless that person permits the use of the room, apartment or house when
such person knows or in the exercise of ordinary care should know of a substantial
probability that such place is or will be used by persons under the age of nineteen (19)
for the consumption or possession of alcoholic liquor.
Page 8 of 10
H4.Page 953 of 969
58-O-22
~4~
SECTION 4: City Code 9-5-10-3, “Pedestrians Under Influence of Alcohol
or Drugs” of the Evanston City Code of 2012, as amended, is hereby amended to read
as follows:
9-5-10-3. PEDESTRIANS UNDER INFLUENCE OF ALCOHOL OR DRUGS.
A pedestrian who is under the influence of alcohol or any drug to a degree which
renders himself/herself a hazard shall not walk, without adequate assistance to
reasonably mitigate the hazard, or be operate a bicycle, motorized scooter, or any other
personal propulsion tool upon any public right-of-way.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Page 9 of 10
H4.Page 954 of 969
58-O-22
~5~
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 10 of 10
H4.Page 955 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: David Stoneback, Interim Deputy City Manager
Subject: Ordinance 68-O-22, Amending Portions of Title 9, Chapter 5, Section
10-2 “General Offenses” of the City Code
Date: July 25, 2022
Recommended Action:
Councilmember Reid recommends the adoption of Ordinance 68-O-22, Amending Portions of
Title 9, Chapter 5, Section 10 “General Offenses” of the City Code. This proposed ordinan ce
would amend Title 9, Chapter 5, Section 10-2, Presence Restriction.
Funding Source:
N/A
Council Action:
For Action
Summary:
The proposed amendment to the City Code revisesSection 9-5-10-2 by deleting the entire
section as it pertains to persons under 19 years of age being in violation of the Ordinance by
being present in proximity to legal drinking unless at a licensed facility for the sale of alcohol.
An individual under 19 years of age being present in the vicinity of where alcohol is consumed
should not be considered a violation.
Legislative History:
Ordinance 68-O-22 was formerly incorporated in Ordinance 58-O-22 when presented at the
Human Services Committee meeting on June 6, 2022. The individual sections of Ordinance
58-O-22 have been broken up to allow for each section of the Ordinance to be voted on
resulting in Ordinance into 66-O-22, 67-O-22, 68-O-22 and 69-O-22.
Ordinance 68-O-22 was introduced at the July 11, 2022 City Council meeting.
Alternatives:
H5.Page 956 of 969
The Evanston Police Department recommends the ordinance remains unchanged.
Enforcement is rarely used, but is applicable as a deterrent to prohibit underaged drinking in
unlicensed settings. There have been 3 citations issued since 2017.
Attachments:
Ordinance 68-O-22
Original Ordinance 58-O-22
Page 2 of 9
H5.Page 957 of 969
7/5/22
68-O-22
AN ORDINANCE
Amending Portions of Title 9, Chapter 5, “General Offenses” of the City
Code
WHEREAS, the State of Illinois legalized the recreational use of cannabis
in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS
705/ et. seq.; and
WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates
consumption of cannabis in public and therefore the regulation on use in the City Code
shall comply with the above-mentioned act, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-10-2, “Presence Restricted” of the Evanston
City Code of 2012, as amended, is hereby deleted to read as follows:
9-5-10-2. PRESENCE RESTRICTION.
Presence Restriction: It shall be unlawful for any person under the age of
nineteen (19) to be or to remain in any room, apartment, house, place or vehicle which
is not licensed for the sale of alcoholic liquor, when such person knows alcoholic liquor
is being consumed by persons under the age of nineteen (19) therein, except as
otherwise provided in this Chapter; provided however, a person shall not be in violation
of this Subsection where the room, apartment or house is that person’s actual place of
domicile, unless that person permits the use of the room, apartment or house when
such person knows or in the exercise of ordinary care should know of a substantial
probability that such place is or will be used by persons under the age of nineteen (19)
for the consumption or possession of alcoholic liquor.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
Page 3 of 9
H5.Page 958 of 969
68-O-22
~2~
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 9
H5.Page 959 of 969
6/06/2022
58-O-22
AN ORDINANCE
Amending Portions of Title 9, Chapter 5, “General Offenses” of the City
Code
WHEREAS, the State of Illinois legalized the recreational use of cannabis
in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS
705/ et. seq.; and
WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates
consumption of cannabis in public and therefore the regulation on use in the City Code
is superfluous, and
WHEREAS, the Evanston City Council has previously determined it will
allow alcohol to be consumed at a lakefront park; and
WHEREAS, the Evanston City Council has determined that being near
illegal activity should not be illegal in and of itself and therefore not regulated in the City
of Evanston, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-10, “Alcoholic Beverages and Cannabis;
Consumption/Possession Public Property” of the Evanston City Code of 2012, as
amended, is hereby amended to read as follows:
9-5-10. ALCOHOLIC BEVERAGES AND CANNABIS;
CONSUMPTION/POSSESSION PUBLIC PROPERTY.
Page 5 of 9
H5.Page 960 of 969
58-O-22
~2~
Except as otherwise provided below, no person shall within the corporate limits of
the City.
(A) Transport: Transport any alcoholic beverage or cannabis products within the
passenger area of any motor vehicle except in the original container and with
the seal unbroken.
(B) Consumption In Vehicles: Consume or have on his/her person open containers
of alcoholic beverages or cannabis products in or on any part of any motor
vehicle upon any public right-of-way.
(C) Consumption In Public:
1. Consume or have on his/her person or in or about personal property open
containers of alcoholic beverages or cannabis products in public buildings,
parks, beaches, highways, streets, alleys, sidewalks, parkways and public
parking lots. Notwithstanding any of the foregoing, service of alcoholic
beverages at a sidewalk cafe authorized for such service pursuant to
Subsection 7-2-6(D) of this Code and possession and consumption of
alcoholic beverages by patrons at such cafes shall be permitted.
2. Have on his/her person or in or about personal property containers of
alcoholic beverages or cannabis products in public buildings, parks, or
beaches.
3. Except for patrons of the Canal Shores Golf Course or individuals
attending a special event on the golf course, persons cannot consume or
have on his/her person or in or about personal property containers of
alcoholic beverages on the Canal Shores Community Golf Course. This
Section shall not be construed to prohibit the consumption or possession
of alcoholic beverages within an area bounded by the north wall and the
east wall of the American Legion building at 1030 Central Street and by
the intersection of a line one hundred (100) feet west of the American
Legion building and a line one hundred (100) feet south of said building,
provided that appropriate State and City liquor licenses are in effect for the
American Legion building premises.
(D) Violation: Any person found violating any of the provisions of this Section shall
be fined not less than five hundred dollars ($500.00), nor more than seven
hundred and fifty dollars ($750.00) for each offense. It shall not be a defense to
any citation written for any violation of any provision of this Section that the
containers of alcoholic beverages were empty at the time the citation was
issued.
This Section shall not be construed to prohibit the possession or consumption of
alcoholic beverages within public buildings, on streets, alleys, sidewalks, parkways and
public parking lots in conjunction with an authorized event where such event and use of
said alcoholic beverages has been disclosed in writing to and authorized by the City
Manager or his/her designee.
This Chapter shall not be construed as conflicting with or limiting enforcement of
the Illinois Cannabis Control Act, 720 ILCS 550/, the Compassionate Use of Medical
Page 6 of 9
H5.Page 961 of 969
58-O-22
~3~
Cannabis Program Act, 410 ILCS 130/1, or the Illinois Cannabis Regulation and Tax Act
410 ILCS 705/, as amended from time to time.
SECTION 2: City Code 9-5-10-1, “Purchas, Posession, or Acceptance of
Gift by Persons Less Than 21 Years of Age; Consumption By Persons Less Than 21
Years of Age” of the Evanston City Code of 2012, as amended, is h ereby amended to
read as follows:
9-5-10-1. PURCHASE, POSSESSION, OR ACCEPTANCE OF GIFT BY PERSONS
LESS THAN 21 YEARS OF AGE; CONSUMPTION BY PERSONS LESS
THAN 21 YEARS OF AGE.
Except as otherwise provided below, no person less than twenty-one (21) years of
age shall within the corporate limits of the City:
(A) Purchase Or Possession Of Alcoholic Liquor or cannabis products: Purchase
or attempt to purchase alcoholic liquor or cannabis products, accept a gift of
alcoholic liquor or cannabis products, or have alcoholic liquor or cannabis
products in his/her possession.
(B) Consumption: Consume alcoholic liquor or cannabis products.
(C) Exception: The possession and dispensing, or consumption of alcoholic liquor
or cannabis products by a person less than twenty-one (21) years of age in the
performance of a religious service or ceremony, or under the direct supervision
and approval of the parents or parent of such underage person in the privacy of
a home is not prohibited.
SECTION 3: City Code 9-5-10-2, “Presence Restricted” of the Evanston
City Code of 2012, as amended, is hereby deleted to read as follows:
9-5-10-2. PRESENCE RESTRICTION.
Presence Restriction: It shall be unlawful for any person under the age of nineteen
(19) to be or to remain in any room, apartment, house, place or vehicle which is not
licensed for the sale of alcoholic liquor, when such person knows alcoholic liquor is
being consumed by persons under the age of nineteen (19) therein, except as otherwise
provided in this Chapter; provided however, a person shall not be in violation of this
Subsection where the room, apartment or house is that person's actual place of
domicile, unless that person permits the use of the room, apartment or house when
such person knows or in the exercise of ordinary care should know of a substantial
probability that such place is or will be used by persons under the age of nineteen (19)
for the consumption or possession of alcoholic liquor.
Page 7 of 9
H5.Page 962 of 969
58-O-22
~4~
SECTION 4: City Code 9-5-10-3, “Pedestrians Under Influence of Alcohol
or Drugs” of the Evanston City Code of 2012, as amended, is hereby amended to read
as follows:
9-5-10-3. PEDESTRIANS UNDER INFLUENCE OF ALCOHOL OR DRUGS.
A pedestrian who is under the influence of alcohol or any drug to a degree which
renders himself/herself a hazard shall not walk, without adequate assistance to
reasonably mitigate the hazard, or be operate a bicycle, motorized scooter, or any other
personal propulsion tool upon any public right-of-way.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Page 8 of 9
H5.Page 963 of 969
58-O-22
~5~
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 9 of 9
H5.Page 964 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Human Services Committee
From: David Stoneback, Interim Deputy City Manager
CC: Richard Eddington, Interim Chief of Police
Subject: Ordinance 69-O-22, Amending Title 9, Chapter 5, Section 10-3
Pedestrians under Influence of Alcohol or Drugs
Date: July 25, 2022
Recommended Action:
Councilmember Reid recommends the adoption of Ordinance 69-O-22 Amending Title 9,
Chapter 5, Section 10-3, Pedestrians under Influence of Alcohol or Drugs.
Council Action:
For Action
Summary:
The amendment to the City Ordinance amends Section 9 -5-10-3 that prohibits pedestrians
under the influence from operating bikes, scooters, and the like by striking out the word “be”
from the language to provide a better understanding of the section.
Legislative History:
This Ordinance 69-O-22 was formerly incorporated in Ordinance 58-O-22 when presented at
the Human Services Committee meeting on June 6, 2022. The individual sections of Ordinance
58-O-22 have been broken up to allow for each section of the Ordinance to be voted on
resulting in Ordinance into 66-O-22, 67-O-22, 68-O-22 and 69-O-22.
Ordinance 69-O-22 was introduced at the July 11, 2022 City Council meeting.
Alternatives:
The amended language of Ordinance 69 -O-22 is as follows: "A pedestrian who is under the
influence of alcohol or any drug to a degree which renders himself/herself a hazard shall not
walk, without adequate assistance to reasonably mitigate the hazard, or be operate a bicycle,
motorized scooter, or any other personal propulsion means of transport carrier upon any public
right-of-way." The underlined language is confusing and subjective for both citizens and police.
Attachments:
H6.Page 965 of 969
Ordinance 69-O-22
Page 2 of 4
H6.Page 966 of 969
7/5/22
69-O-22
AN ORDINANCE
Amending Portions of Title 9, Chapter 5, “General Offenses” of the City
Code
WHEREAS, the State of Illinois legalized the recreational use of cannabis
in 2020 with the passage of the Illinois Cannabis Regulation and Tax Act, 410 ILCS
705/ et. seq.; and
WHEREAS, the Illinois Cannabis Regulation and Tax Act regulates
consumption of cannabis in public and therefore the regulation on use in the City Code
shall comply with the above-mentioned act, and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: City Code 9-5-10-3, “Pedestrians Under Influence of Alcohol
or Drugs” of the Evanston City Code of 2012, as amended, is hereby amended to read
as follows:
9-5-10-3. PEDESTRIANS A PERSON UNDER INFLUENCE OF ALCOHOL OR
DRUGS.
A pedestrian person who is under the influence of alcohol or any drug to a degree
which renders himself/herself a hazard shall not walk, without adequate assistance to
reasonably mitigate the hazard, or be operate a bicycle, motorized scooter, or any other
personal propulsion means of transport carrier upon any public right-of-way.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
Page 3 of 4
H6.Page 967 of 969
69-O-22
~2~
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2022
Adopted: ___________________, 2022
Approved:
__________________________, 2022
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Nicholas E. Cummings, Corporation
Counsel
Page 4 of 4
H6.Page 968 of 969
Memorandum
To: Honorable Mayor and Members of the City Council
From: Alison Leipsiger, Policy Coordinator
Subject: Approval of Appointment to Boards, Commissions and Committees
Date: July 25, 2022
Recommended Action:
The Mayor recommends City Council approval of the appointments of Kameeshia Lackey to
the Utilities Commission and Angela Pennisi as the Economic Development Committee
MWEBE representative and the reappointments of Shahna Richman and Nikko Ross to the
Citizen Police Review Commission.
Council Action:
For Action
Summary:
Reappointments:
Citizen Police Review Commission - 3 year term
Shahna Richman - 2nd term
Nikko Ross - 2nd term
Appointments
Utilities Commission - 3 year term
Kameeshia Lackey
Economic Development Council MWEBE Representative
Angela Pennisi
AP1.Page 969 of 969